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Home My WebLink About2008-02-05 ResolutionM ~ ~ - 5- 4d 1 Prepared by: Kevin O'Malley, Finance Director, 410 E. Washington St., Iowa City IA 52240 (319)356-5053 RESOLUTION NO 08-27 RESOLUTION SETTING A PUBLIC HEARING ON FEBRUARY 19, 2008 TO DISCUSS THE PROPOSED OPERATING BUDGET FOR THE FISCAL YEAR JULY 1, 2008, THROUGH JUNE 30, 2009, THE PROPOSED THREE-YEAR FINANCIAL PLAN, AND ALSO THE MULTI-YEAR CAPITAL IMPROVEMENTS PROGRAM THROUGH FISCAL YEAR 2012. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, that a public hearing on said proposal should be and is hereby set for February 1.9, 2008, at 7:00- p.m. in Emma J. Harvat Hall of the Iowa City City Hall, 410 East Washington Street, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk, and that the City Clerk be and is hereby directed to cause notice of said public hearing to be published as provided by law, to permit any taxpayer to be heard for or against the proposed FY2009 Operating Budget and the Proposed FY2009-FY2011 Financial Plan and also the multi- year Capital Improvements Program through Fiscal Year 2012. Passed and approved this 5th day of February , 200~i _. R ATTEST: ~u~~.i' CI LERK 08-27 Approved by 1~0~~ City Attorney's Office It was moved by ~ham~j on and seconded by ua3~Pk the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: Bailey Champion Correia Hayek O'Donnell Wilburn Wright finadm~budgeflpubhrgFY09.doc ~~~' 2-0 -0 4d 2 Prepared by: Steven J. Rackis, ICHA Administrator 410 E. Washington St., Iowa City, IA 52240; 319-887-6065 RESOLUTION NO. 08-28 RESOLUTION SETTING A PUBLIC HEARING FOR APRIL 1, 2008 ON THE IOWA CITY HOUSING AUTHORITY'S ANNUAL PLAN FOR FISCAL YEAR 2008 AND DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING. WHEREAS, the City Council of the City of Iowa City functions as the Iowa City Housing Authority and the Department of Housing and Urban Development requires adoption of an updated Annual Plan; and, WHEREAS, the Iowa City Housing Authority is required to update the Annual Plan under the Quality Housing and Work Responsibility Act of 1998 ("QHWRA"); and, WHEREAS, the Annual Plan provides details about the Housing Authority's immediate and ongoing operations, program participants, programs and services, and the strategy for handling operational concerns, residents' concerns and needs, programs and services for the next year.; and, WHEREAS, the QHWRA requires that the plans be made available to the public for review not later than 45 days before the public hearing is to take place. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. A public hearing for the Iowa City Housing Authority's Annual Plan for Fiscal Year 2008 should be and is hereby set for 7:00 PM, April 1, 2008, in Emma Harvat Hall of City Hall, 410 E Washington Street, Iowa City, Iowa or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. 2. The City Clerk is hereby authorized and directed to publish notice of the public hearing for the above named proposal in a newspaper published at least once weekly and having a general circulation in the City, in accordance with applicable laws. Passed and approved this 5th day of February ~ 20~_ ATTEST: ~?~,~,~ 9 ~~ CIT CLERK City Attorney's Office HsgassUres/08hsgauth ann plan.doc NPNt uvCU uy (~ a ~-0~ Resolution No. pg-2g Page 2 It was moved by Champion and seconded by Hayek the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: _~ x x X x ~- X Bailey Champion Correia Hayek O'Donnell Wilburn Wright ti's 02-05- 4e 1 Prepared by: Sara F. Greenwood Hektoen, Asst. City Attorney, 410 E. Washington St., Iowa City, IA 52240, 356-5030 RESOLUTION NO. 08-29 RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A STORM WATER DETENTION FACILITY EASEMENT AGREEMENT PERTAINING TO LOT 21, HIGHLANDER DEVELOPMENT, SECOND ADDITION IN IOWA CITY, IOWA. WHEREAS, pursuant to the Code of Ordinances of the City of Iowa City, Iowa, ADIO Investments LLC [hereinafter "Owner"] submitted a site plan for development of Lot 21, Highlander Development Second Addition in Iowa City, Iowa; and WHEREAS, under said plan, additional infrastructure was installed to service the development, and certain easement rights must be acquired to ensure the continued operation of the newly installed public infrastructure; and WHEREAS, City staff has approved the location of the newly installed public infrastructure servicing this development, as well as the associated easement agreements; and WHEREAS, the easement agreements require City Council approval; and WHEREAS, the execution of said easement agreements is in the public interest and advances the public health, safety and welfare of the citizens of Iowa City, Iowa. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The Mayor is hereby authorized to sign and the City Clerk to attest the Storm Sewer Easement Agreement for Lot 21, Highlander Development Second Addition, Iowa City, Iowa. 2. The City Clerk is hereby authorized and directed to certify a copy of this Resolution and to record the same with the above-referenced Easement Agreement in the Johnson County Recorder's Office at the expense of Owners. Passed and approved this 5th day of _~~ c „2008. ATTEST: ~.,,,~.,,~ ~S - ~("~ v APPROVED BY: CIT LERK City Attorney's Ice ~/Z t~v~ Resolution No. 08-29 Page 2 It was moved by Champion and seconded by xayek the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: _~- x x X ~- x ~- Bailey Champion Correia Hayek O'Donnell Wilburn Wright wpdata/glossary/resolution-ic.doc Prepared by and Return to: Sara F.G. Hektoen, Asst. City Atty, 410 E. Washington Ave., Iowa City, IA 52241; (319)356-5030. STOPtiM VL'ATEIZ, DETENTION FACILITY EASEr~IEr?T AGREEMENT PERTAINING TO LOT 21, HIGHLANDER DEVELOPMENT SECOND ADDITION IN IOWA CITY, IOWA THIS AGREEMENT, made and entered into by and between ADIO Investments, LLC (Owners), and the City of Iowa City, Iowa (the City) which expression shall include their successors in interest and assigns. WITNESSETH: It is hereby agreed as follows: For the sum of $1.00 plus other valuable consideration, the receipt of which is hereby acknowledged, Owners hereby grant and convey to the City an easement for the purposes of grading, installing, maintaining and servicing a storm water detention facility or portion thereof, and for excavating for and the installation, replacement, maintenance and use of such storm water lines, pipes, mains, conduits and drainage ways as the City shall from time to time elect for conveying storm water to or from such facility, with all necessary appliances and fittings for the use in connection with said lines, together with adequate protection therefore, and also aright-of-way over and across the areas designated on the Storm Water Detention Facility Easement (Exhibit "A") attached hereto and :ncorpcrated herein anal referrer] to herein as "easement area." Owners further grant to the City: 1. The right of ingress and egress thereto over and across the easement area. 2. The right of grading said easement area and to extend the cuts and fills for such grading into and onto said lands along and outside of the said easement area, to such extent as the City may find reasonably necessary in connection with the installation of easement improvements. 3. The right from time to time to trim, to cut down and clear away any and all trees and brush on said easement area which now or hereafter in the opinion of the City may be a hazard to said easement area or which may interfere with the exercise of the rights hereunder in any manner. The City shall each promptly backfill and compact any trench made by it, and repair any damages caused by it within the easement area. The City shall indemnify Owners against loss or damage which may occur in connection with the negligent exercise of the easement rights by the City. Except as expressly provided herein, the City shall have no responsibility for maintaining the storm water facility easement area. The easement granted herein shall be for storm water detention service for Lot 21 in Highlander Development Second Addition. Owners and their successors reserve the right to use said easement area for the storm water management requirements for Lot 21 of Highlander Development Second Addition and for other purposes that will not interfere with the City's full enjoyment of the rights hereby granted; provided that the Owners shall not erect or construct any building, fence, retaining wall or other structure, drill or operate any well or diminish or substantially add to the ground cover on said easement area or make any other use of the easement area that reduces the facility's capacity to detain storm water. Owners hereby covenant with the City that they are lawfully seized and possessed of the real estate above described, and that they have a good and lawful right to convey it, or any part thereof. Nothing in this Agreement shall be construed to impose a requirement on the City to install the storm water detention facility improvements at issue herein. Nor shall Owners be deemed acting as the City's agent during the original construction and installation of said improvements. Parties agree that the obligation to install the improvement(s) herein shall be in accordance with City specifications, and the obligation shall remain on Owners until completion and acceptance of such completed improvements by the City, as by law provided. The Owners shall thereafter maintain the storm water facility easement area. The maintenance shall include maintaining the groundcover, keeping the easement area free of debris that may interfere with the proper functioning and draining of the detention facility, and maintenance of the outlet and the outlet line within the detention facility in the easement area. The City shall have no obligation for storm water detention facility easement maintenance. The provisions hereof shall inure to the benefit of and bind the successors and assigns of the respective parties hereto, and all covenants shall apply to and run with the land and with the title to the land. Dated this G~ day of J ~- ~~~'~~'- , ~~~ ADIO Investments, LLC OW Ryan Bowman, Member i~ 1 ~ 1~, ~~./ ~~~~~~C~~ ~~~ Christine Bow n, Member CITY OF IOWA CITY .- gy Attest: /~~~~rJ 1f • ~'~~~ Regenia g.. Bailey, , Marian K. Karr, City Clerk ,; Approved by: ~ "~~~ %' ~1~~~~ City Attorney's Office ~~ZS/~Y State of Iowa, County of ~ ~ Y~~Z~ , ss: On this ~ ~' day of ~ 3 , 2UU7, before me, a notary public for said state, personally app//eared Ryan Bow an, to me known to be the persons named in and who executed the foregoing instrument, and acknowledged that they executed the same as their voluntary act and deed. ,,~ ~' JANEL4 LUKINS Common Number 739267 otary Public for the State of Iowa °'" M~~~res State of Iowa, County of ~~1~1'L~~ , ss: On this ~ l.U. day oU(~rV o~~ , 2007, before me, a notary public for said state, personally ap eared Christine Bo m n, to me known to be the persons named in and who executed the foregoing instrument, and acknowledged that they executed the same as their voluntary act and deed. ~? JAw NELL LUKINS ~/ ;;~'' `~ '~"- Z~ Commission Number 739267 M~Comm~i~~Expires / otary Public for the State of Iowa State of Iowa, County of Johnson, ss: On this _.~~ _ day of _~~2~~a _ ,, 200 before me, the undersigned, a notary public for the state of Iowa, pe~onally appeared R~eg.e~ua D. ~~~ I~ey and Marian K. Karr, to me personally known, who, being by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of the City of Iowa City, Iowa, executing the within and foregoing instrument; that the seal attached thereto is the seal of said corporation by authority of its City Council; and that the said Mayor and City Clerk acknowledged the execution of said instrument to be the voluntary act and deed of said corporation, by it and by them voluntarily executed. o,~'u SONDRAE FORT Svr-aL~! ~~ _ ~ Commission Number 159781 • My Commission Expires Notary Public for the State of Iowa -ow ~ aoo \\ GC~Q~~, I //~. ~ ~ Q ~~OF i ~ J~ ~ Q~P i ~ y i Z y i ~ RG~~'S ~~ ~ ~ / Q~,P ~ ~ i i ~ ~ ~ ~ 25 1 50 I 100 i ~ i i ~ i ~ SCALE IN FEET i ~ I i ~NE•N P , ~ ~ I O ~ P~ ~ ' I ~' ?R ~~~ I ~~ oo/~~ I 5 2~p25 ~~ I ~ /~5 ~ S 45'14'09" W / , ~ ~ /~' ~~\ j,s.os' ova \o,~P I ~ ~ S ~ / ti / u, `v; P~00 p`~P I ~p ^~ ~Z~4 \e., ~h~~ ~~ ~`\,~o~'~ I gat ~~~~~o.~P ~s ~~ \s fps, ~ ~J~. P ~P~~~4G~~y, ~ Ada I ~~t'~ P,~P ~A~~T' ~Q BEGINNOG ~,h\4424 ~ ~, S )g263j W 8 ~ sa 4g, I N \ e~~3s$. \ ~ ~ ~ ` _ S 6'47"47" W 62.23' N 84'24'54" W I ~'7~NOF~\ !\ \ ~ \ N 5'35'06" E 124.50---------~ I . ~~ I ~~~ I LEGAL DESCRIPTION I That part of Lot 21, Highlander Development Second Addition to Iowa City, Johnson ~ ~ I County, Iowa described as follows: ~ ~ I Commencing at the most Northerly corner of said Lot 21; ~ I thence South 24' 42' 48" West 62.06' feet along a Westerly line of said Lot 21 to the ~ ~ point of beginning; ~ - ~ - - - - thence South 65' 17' 12" Eost thence South 23' 02' 00" East thence South 45' 14' 09" West thence South 74' 53' 35" West thence South 37' 40' 43" West thence South 16' 26' 37" West thence South 6' 47' 47" West thence North 84' 24' S4" West thence North 5' 35' 06" East thence North 24' 42' 48" East beginning, containing 0.19 acres 68.32 feet to on Easterly line of said Lot 21; 15.58 feet along said Easterly line; 19.09 feet; 46.55 feet; 30.43 feet; 68.48 feet; 62.23 feet; 19.87 feet; 124.50 feet to a Westerly line of said Lot 21; 103.68 feet along said Westerly line to the point of For the purpose of this description, the Westerly line of said Lot 21 is assumed to bear North 24' 42' 48" East. EXHIBIT "A" DRAWN: SKF STORMWATER DETENTION APPROVED: LPB 1 OF 1 FACILffY EASEMENT IssuEO FOR: REVIEW BOWMAN CHIROPRACTIC CLINIC DATE: 05/16/06 10~1/A CITY, IOWA PROJECT NO.: 0547 OWNER ADIO INVESTMENT, LLC 4224 SUE LINDA CIRCLE IOWA CITY IA 52240 PREPARED BY SCHNOOR-BONIFAZI ENGINEERING & SURVEYING CONTACT PERSON: TRED SCHNOOR 320 11TH AVENUE SE, SUITE 123 CEDAR RAPIDS IA 52401 PH (319) 298-8888 FAX (319) 298-8889 SCHNOOR-80NIFAZI ENGINEERING & SURVEYING, LC 320 11TH AVENUE SE, STE. 123 CEDAR RAPIDS, IA 52401 (319) 298-8888 (PHONE) (319) 298-8889 (FAX) s-b-engineering.com chnoor onifazi Fngineenng & Survepng ~ ~~ Prepared by: Kumi Morris, Engineering, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5044 RESOLUTION NO. 08-30 RESOLUTION ACCEPTING THE WORK FOR THE FIRE STATION #2 WATERMAIN RELOCATION PROJECT 0 - - 4e 2 WHEREAS, the Engineering Division has recommended that the work for construction of the Fire Station #2 Watermain Relocation Project, as included in a contract between the City of Iowa City and Carter and Associates of Coralville, Iowa, dated August 24, 2007, be accepted; and WHEREAS, the Engineer's Report and the performance and payment bond has been filed in the City Clerk's office; and WHEREAS, the final contract price is $93,709.81. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT said improvements are hereby accepted by the City of Iowa City, Iowa. Passed and approved this 5th day of ATTEST: ~laur~A~ /~• 7~Q'~ CITY LERK 20~g_ Approved by City Attorney's Office ~~y~~vQ' It was moved by Champion and seconded by xavek the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x X X X _~ x x Bailey Champion Correia Elliott O'Donnell Vanderhoef Wilburn Pweng/res/fire watermain accept.doc 1108 ("J . . ENGINEER'S REPORT January 28, 2008 Honorable Mayor and City Council Iowa City, Iowa Re: Iowa City Fire Station #2 Watermain Relocation Project Dear Honorable Mayor and Councilpersons: ~ r ~.®~>~ ~nl~~. ,~ CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (319) 356-5000 (319) 356-5009 FAX www.icgov.org I hereby certify that Carter and Associates of Coralville, Iowa has completed the construction of the Fire Station #2 Watermain Relocation Project in substantial accordance with the plans and specifications prepared by MMS Consultants, Inc. of Iowa City of Iowa City, Iowa. The required performance and payment bond is on file in the City Clerk's office. The final contract price is $ 93,709.81 I recommend that the above-referenced improvements be accepted by the City of Iowa City. Sincerely, Ron Knoche, P.E. City Engineer -J S:\Eng\ARCHITECTURE FILE\Projects\Fire Station #2 Demolition and Construction ProjecllFire Station #2 Watermain Relocation Project\Engineer's Report_Fire Station #2 Watermain Relocation Project.doc 1~~=~'; ~; Prepared by: Susan Dulek, Asst. City Attorney, 410 E. Washington St., Iowa City, IA 52240-319-356-5030 RESOLUTION NO. 08-31 RESOLUTION ESTABLISHING FALSE ALARM AND OTHER FIRE DEPARTMENT FEES. WHEREAS, Ordinance No. 08-4297provides that Fire Department fees for false alarms and other matters shall be set by resolution; and WHEREAS, the City Council finds that the "Fees for Fire Department Services", which is attached and incorporated herein, are based on the actual administrative costs incurred by the Fire Department. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA: The attached "Fees for Fire Department Services" is adopted. Passed and approved this 5th day of February , 2008. ATTEST: CITY LERK R Approved by City Attorney's Office ;. Resolution No. 08-31 Page 2 It was moved by Champion and seconded by orre~ a the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: _~_ Bailey x Champion x Correia ~_ Hayek g O'Dorinell x Wilburn g Wright wpdata/glossary/resolution-ic.doc Fees for Fire Department Services (Revised 01/08) lSFNFRAT. f_iTTnRT.TNF.C Fees are based on actual costs as outlined in Summary of Costs (page 2). Response Cost Recovery 1. Hazardous Materials Incidents &Transportation-Related Spills ^ If we are involved for approximately one hour, or If we use more than $50.00 worth of materials, or If our equipment/replacement/repair/cleaning costs add up to more than $50, or If the response requires us to call back off-duty personnel. ^ Materials will be billed at current replacement cost and shipping. ^ Damaged equipment will be billed at current replacement cost and shipping. ^ Equipment repair and/or cleaning will be billed at parts and labor. 2. False Alarms 3. Specialty/Confined Space Rescue (no agreement on file) 7i A7 CTi AT.ARM FFFC The following excessive false alarm fee schedule is established: 2 false alarms in a fiscal year, no charge Third and subsequent false alarm in a fiscal year, fee based on each quarter hour as outlined below. False Alarm Response-Full Structure Response $233.75/quarter hour Fee assessed on a per quarter hour rate: Full Structure Response Fee ($935/hour) divided by 0.25 hour = $233.75/quarter hour False Alarm Response-Single Company Response $57.75/quarter hour Fee assessed on a per quarter hour rate: 1 Engine Company ($231/hour) divided by 0.25 hour = $57.75/quarter hour uA~AUnnrrc McTF.uTaT.c TNC"mFNT &TRANSPORTATION-RELATED SPILL RESPONSE FEES The following hazardous materials response &transportation-related spill fee schedule is established: Response unit, personnel and equipment needs vary per incident. Response unit and personnel fees will be assessed per quarterly hour rate. Materials and equipment fees will be assessed as outlined under General Guidelines. ~n~v~TrT~n cnArFicPF.rTeT.TV RFCrTTF. FFFS The following confined space/specialty rescue fee schedule is established: Full Response $304.50/quarter hour Fee assessed on a per quarter hour rate: Full Response Fee ($1,218/hour) divided by 0.25 hour = $304.50/quarter hour CiTMMARV (1F (`(1CTC Personnel 1. Firefighter/Apparatus Operator $26.00/hour 2. Lieutenant/Company Officer $29.00/hour 3. Captain/Company Officer $31.00/hour 4. Battalion Chief/Incident Commander $40.00/hour 5. HAZMAT Technician $30.00/hour 6. Safety Officer $30.00/hour 7. Fire Chief $75.00/hour 8. Deputy Fire Chief $47.00/hour Equipment 1. Fire Engine (pumper) $150.00/hr.; $75.00/hr. standby 2. Fire Truck (ladder truck) $250.00/hr.; $75.00/hr. standby 3. Command Vehicle $100.00/hour 4. Rescue Apparatus (air, support, jaws) $200.00/hr.; $75.00/hr standby 5. Air Monitoring $50.00/incident 6. Staff Car $100.00/hour Full Structure Response $935.00/hour 1. 2 Engine Companies (includes 2 Firefighters, 1 Officer on each) $231.00/hour/each company 2. 1 Truck Company (includes 2 Firefighters, 1 Officer) $333.00/hour 3. 1 Command Vehicle (includes 1 Battalion Chief) $140.00/hour Full Structure Response/Special Call $1,166.00/hour 1. 3 Engine Companies (includes 2 Firefighters, 1 Officer on each) $231.00/hour/each company 2. 1 Truck Company (includes 2 Firefighters, 1 Officer) $333.00/hour 3. 1 Command Vehicle (includes 1 Battalion Chief) $140.00/hour Confined Space/Specialty Rescue Full Response $1,218.00/hour 1. 2 Engine Companies (includes 2 Firefighters, 1 Officer on each) $231.00/hour/each company 2. 1 Truck Company (includes 2 Firefighters, 1 Officer) $333.00/hour 3. 1 Command Vehicle (includes 1 Battalion Chief) $140.00/hour 4. 1 Rescue Apparatus (includes 2 Firefighters, 1 Officer) $283.00/hour Administrative Billed per Public Records Policy of the City of Iowa City. Iowa City Fire Department "Serving with Pride and Professionalism Since 1872" DATE: January 29, 2008 TO: City Council FROM: John M. Grier, Fire Marshal RE: False Alarm and Other Fire Department Fees As an appendix to General Policy 023-Response Charges and Billing, the department has developed a document entitled, "Fees for Fire Department Services." This document provides an outline of fees, based on actual costs, and general guidelines to follow for response cost recovery for excessive false fire alarm response, hazardous materials incident response, and response to confined space/specialty rescues not covered by contractual agreement. The "Summary of Costs" section of the document outlines the applicable administrative, individual personnel, and individual unit equipment rates. The per hour personnel rates were determined by referencing actual salary and benefits expenses provided by the finance department, while the equipment rates were established through consultation with the equipment division. The City of Iowa City Public Records Policy already establishes the administrative costs associated with cost recovery. Additionally, the summary outlines the per hour cost associated with typical department response levels. The document further illustrates the fee schedules for each identified cost recovery situation (false alarm, hazmat, confined space), providing a breakdown of costs based on each quarter hour of service provided. As part of the annual review of policies and procedures, the department will evaluate the actual response costs and recommend the fee schedule be changed accordingly. Please do not hesitate to contact me at 356-5257 if you have questions or concerns. /jmg cc: Dale Helling, Interim City Manager Andy Rocca, Fire Chief Roger Jensen, Deputy Fire Chief Sue Dulek, Assistant City Attorney FIRE DEPARTMENT • 4I0 E. Washington Street • loti~a Cite, lA 52240 Phone: (3l9) 356-5260 FAX: (319) 356-5263 i~~tirx~.icfdorg Office of the Fire Chief Office of the Fire Marshal Battalion Chiefs Fire Training HazMat Public Education Fire Administration Fire Prevention Bureau Station l Station l Station 2 Station 3 (319) 356-5256 (319) 356-5257 (319) 356-5262 (319) 356-5258 (319) 356-5266 (319) 356-5265 ~~.®~r . ,~w,.~ Date: January 29, 2008 To: City Council CITY OF IOWA CITY MEMORANDUM - --- 02-05-08 9 From: Doug Boothroy, Director, Housing & Inspection Services Norm Cate, Senior Housing Inspector Re: Proposed Adjustment in Fee Schedule for Rental Permits In 2002, the City Council directed the Housing Inspection Division to fully fund its budget through rental permit fees. Prior to this date, the policy had been to partially subsidize the division through the General Fund. Once the division assumed the policy of being completely self-supporting, it became mandatory to monitor the budget carefully, project increased expenses and balance those expenditures with appropriate permit fees. In order to make the division self-supporting, fees have been increased periodically to reach the required revenue stream: August 2002: 45% fee increase July 2003: 45% fee increase July 2006: 10% fee increase After the initial very significant increases in 2002-03, the division is now in a "maintenance" period in which less drastic fee increases are needed. Modest fee increases are now required every two to three years to cover inflationary increases, such as employee wages/benefits, vehicle and equipment expenses, and technology costs. At this time, the Division therefore needs to increase revenue in the amount of $54,000 to balance its budget for FY09, and not require a subsidy from the General Fund to cover its expenses. The following describes what staff is proposing to cover this $54,000 shortfall. Fee Increase Proposal The Housing & Inspection Services Department proposes the following strategy to accomplish its fully-funded goal: a 4.5% annual increase in rental permit fees and to move single family/duplex structures from a 3-year to a 2-year inspection cycle. Following is a detailed explanation of the two areas proposed for revenue generation. #1: Increase rental permit fee schedule by 4.5% 1. Current fee schedule: $120 for structure; plus $16per unit; plus $6 per bedroom. 2. Propose to increase to $130 per structure; $17 per unit; $7 per bedroom Sample of Fee Increase Impact Upon Typical 12-Plex with 2 Bedrooms Each Unit: Current Permit Fee: $456.00 every two years Proposed Permit Fee: $502.00 every two years The table below displays the projected revenue generated from this proposed increase: Revenue FY09 Without Increase Revenue FY09 With Fee Increase Increased Revenue Multi-Family 245,000 268,000 23,000 SF/Duplex 118,000 129,000 11,000 Total 364, 000 397, 000 34, 000 2 The projection on the previous page shows that the proposed permit fee increase alone does not generate sufficient revenue to cover the entire projected deficit. Approximately $20,000 would still need to be generated through other means. Proposal #2 would make up the rest of the deficit. #2: Accelerate Single-Family/Duplex rentals from 3-year inspection cycle to 2-year inspection cycle. A two-year inspection cycle for single-family/duplex structures was originally recommended to City Council in 2003 by the Neighborhood Housing Relations Task Force Final Report with the full support of Housing & Inspection Services staff. This recommendation was made because the Task Force concluded that with more frequent life- safety/fire-safety inspections, the City would maintain better control over nuisance violations such as trash, litter, illegal parking and other violations which are problematic with a significant number of single-family/duplex rental structures in neighborhoods. This recommendation is again being made so that Housing & Inspection Services can attain a higher level of control over incipient violations before they further deteriorate and become detrimental to neighborhood quality of life and aesthetics. This proposal would therefore equalize the inspection cycle for all rental units in Iowa City to the two-year cycle. Sample of Fee Increase Impact Upon Typical Single-Family 3-Bedroom Rental: Current fee: $154.00 every 3 years Proposed fee: $168.00 every 2 years Revenue Generation Analysis: 2-Year Cycle for Single-Family/Duplex Permits New Fee New Fee Additional Schedule + 3-yr Schedule + 2-yr Revenue .ins ection c cle ins ection c cle Generated Single- Famil /Du lex $129,000 er r. $193,000 er r. $64,000" er r. "Additional revenue from the 2-year cycle will not begin to be realized until 2 years from adoption of new cycle. The pro-rated annual amount is estimated to cover remaining $20,000 shortfall. Conclusion Staff projects the combination of Proposal #1 and Proposal #2 would cover the projected expenses of the division in FY09 without generating a surplus. Staff recommends implementation of this increase by May, 2008. In order to continue balancing expenditures with generated revenues, regular periodic requests for fee adjustments will be necessary every two to three years, on a 4% to 5% annual increase basis. cc: Dale Helling, Interim City Manager Hisinsp/memos/fee increase1.doc ~~ Marian Karr From: Jean Walker [walkersic@yahoo.com] Sent: Monday, February 04, 2008 11:09 AM To: Council Cc: Marcia Klingaman Subject: Rental Properties: Increased inspections Dear Council Members, I'm writing to ask you to support the proposed action to amend the present rental inspection cycle for single family rental housing from 3 to 2 years. There are many such houses in the Melrose Neighborhood and our neighborhood has had, for example, serious problems with over-occupancy and its fallout. Such increased inspection would help (as stated by City's housing inspection Department) "maintain better control over nuisance violations and mitigate them before they worsen and become detrimental to neighborhood quality of life and aesthetics". Thank you, Jean Walker 335 Lucon Drive Be a better friend, newshound, and know-it-all with Yahoo! Mobile. Try it now. http://mobile.yahoo.com/; _ylt=Ahu06i62sR8HDtDypao8Wcj9tAcJ 1 Page 1 of 1 Marian Karr From: SHELTON ANN STROMQUIST [SHELANN43@msn.com] Sent: Monday, February 04, 2008 11:08 PM To: Council Subject: change in schedule of rental property inspection Dear City Council members, My husband and I strongly support the proposed change in the schedule for inspection of single family/duplex rental property as recommended by the 2003 Neighborhood Housing Relations Task Force Final Report. Changing the requirement for inspections from every 3 years to every 2 years will increase the likelihood that violations will be discovered and dealt with in a timely way. More frequent inspections of rental property will help preserve the quality of our fragile Melrose Neighborhood. Please vote for this change that will improve the quality of Iowa City's neighborhoods. Thank you. Sincerely, Ann and Shel Stromquist 316 Myrtle Ave. Iowa City, IA 52246 337-5463 2/5/2008 Page 1 of 1 -$~ Marian Karr From: mcramsey@mchsi.com Sent: Monday, February 04, 2008 5:00 PM To: Council Subject: housing inspection We support increasing the inspection cycle of rental housing to every two years. Being very close to the University, we're concerned that poorly managed rental property will decrease the value of the homes in our historic neighborhood and also effect overall liveability. Thank you for considering this issue. Carole and Mark Ramsey 223 Melrose Ct. Iowa City, IA 52246 319-337-9330 mcramseyt~mchsi.com_ This correspondence will become a public record. 2/4/2008 Property Address 523 W Benton 525 W Benton 820 Miller 934 Miller 938 Miller 805 Hudson 823 Hudson 922 Hudson 407 Douglas 2105 - 2107 J Street Total $1488.00 now $1488.00 - 3 = $496.00 (now) Propossed Increase 523 W Benton 525 W Benton 820 Miller 934 Miller 938 Miller 805 Hudson 823 Hudson 922 Hudson 407 Douglas 2105 - 2107 J Street Total $1655.00 new Structure Fce $ 120.00 $ $ 120.00 $ $ 120.00 $ $ 120.00 $ $ 120.00 $ $ 120.00 $ $ 120.00 $ $ 120.00 $ $ 120.00 $ $ 120.00 $ Unit # of Fee Bdrms 16.00 $ 6.00 16.00 16.00 $ 18.00 16.00 $ 12.00 16.00 $ 24.00 16.00 $ 12.00 16.00 $ 18.00 16.00 $ 18.00 16.00 $ 18.00 32.00 $ 18.00 $ 1,200.00 $ 144.00 $ 144.00 $ 130.00 $ 17.00 $ 7.00 $ 130.00 $ 17.00 $ 130.00 $ 17.00 $ 21.00 $ 130.00 $ 17.00 $ 14.00 $ 130.00 $ 17.00 $ 28.00 $ 130.00 $ 17.00 $ 14.00 $ 130.00 $ 17.00 $ 21.00 $ 130.00 $ 17.00 $ 21.00 $ 130.00 $ 17.00 $ 21.00 $ 130.00 $ 34.00 $ 21.00 $ 1,300.00 $ 187.00 $ 168.00 A ,~` ~/5 ~~ $1655.00 - 2 = $827.50 (66% increase) RATE INCREASE ANALYSIS CURRENT RATE (INSPECTIONS. EVERY THREE. YEARS] 3 Bedroom Single-Family $120.00 Structure $16.00 Unit ($16 x 1) $18.00 Bedroom ($6 x 3) $154.00 Total Avg. Cost Per Year $154.00 / 3 = $51.33 per year 3 Bedroom Duplex n_ ~~ ~n I1~ ~ G4~S ~.~`~ $120.00 Structure $32.00 Unit ($16 x 2) $36.00 Bedroom ($6 x 6) $188.00 Total Avg. Cost Per Year $188.00 / 3 = $62.60 per year 9% RATE INCREASE AND CHANGE CYCLE FROM 3 YEARS TO 2 YEARS 3 Bedroom Single-Family $130.00 Structure $17.00 Unit ($17 x 1) $21.00 Bedroom ($7 x 3) $168.00 Total Avg. Cost Per Year $168.00 / 2 = $84.00 per year Current Yearly Cost Projected Yearly Cost Increase 3 Bedroom Duplex $130.00 Structure $34.00 Unit ($17 x 2) $42.00 Bedroom ($7 x 6) $206.00 Total Avg. Cost Per Year $206.00 / 2 = $103.00 per year $51.33 $84.00 63.6% $62.60 $103.00 64.5% ACTUAL RATE OF INCREASE FOR SINGLE FAM_ ILY AND DUPLEXES WOULD BE GREATER THAN 63%. Rentals larger than a duplex would increase 9% LAST FIRST TITLE SALARY BOOTHROY Doug TOTAL HOUSING DEPT HIS Director $ 108, 264 CATE Norman B Sr Housing Inspector $ 67,101 ANDERSON Arthur R Housing Inspector $ 45,240 KINCADE Leeann Housing Inspector $ 39,582 LAVERMAN Stanley M Housing Inspector $ 40,893 MACKAY Patricia L Housing Inspector $ 45,240 SHAVER Robert E Housing Inspector $ 45,240 SIDERS Joan G Housing Inspector Asst $ 27,204 DUNLAP Sue Housing Assistant $ 37,544 TOTAL $ 348,044 BUILDING DEPT HENNES Timothy P Sr Building Inspector $ 71,906 BRUMM Loren J Building Inspector $ 49,525 CAMPBELL David Building Inspector $ 49,525 GOERDT Terry J Building Inspector $ 49,525 HANSEN Patrick F Building Inspector $ 49,525 OLSON Ryan Building Inspector $ 47,944 OSVALD Bernard F Building Inspector $ 49,525 REAM Jann L Code Enforcement Assistant $ 47,757 TALLMAN Julie J Development Reg Specialist $ 51,979 TOTAL $ 467,211 GRAND TOTAL $ 923,519 $ 108,264 * Salaries taken from the press-citizen website http:/lwww.yress-citizen. com/apps/pbcs. d IUarticle?A1 D=/99999999/SALARI ES02/304070002 ~~e_ „~~~ Prepared by Norm Cate, Housing and Inspection Services, Senior Housing Inspector, City of Iowa City, 356-5137 RESOLUTION NO. RESOLUTION ESTABLISHING FEES FOR INSPECTION SERVICES AND A SCHEDULE FOR MAINTENANCE INSPECTIONS FOR THE IOWA CITY HOUSING AND INSPECTION SERVICES DEPARTMENT AND RESCINDING RESOLUTION NUMBERS 95-360 AND 05-280. WHEREAS, the City of Iowa City Housing Code provides for inspection and licensing of all multiple dwellings, fraternity/sorority houses, rooming houses, duplexes, and single-family rental dwellings; WHEREAS, payment of fees the inspections and licensing is necessary to offset the administrative costs of such activities; WHEREAS, Resolution No. 95-360 is the current maintenance inspection schedule and Resolution No. 05-280 is the current fee schedule; WHEREAS, the maintenance schedule for single-family rental units and duplexes should be changed to every two years to address life/safety and nuisance issues more effectively; and WHEREAS, the inspection fees should be increased to reflect the present administrative costs. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The fees for rental permits and reinspections as part of the Iowa City Housing Code are as follows: $ 130.00 per structure $ 17.00 per dwelling unit $ 7.00 per bedroom $ 60.00 reinspection fee $ 50.00 "No Show for Inspection" fee $ 100.00 Fraternity/Sorority fire-safety inspection fee 2. Inspections of rental units shall be conducted upon request, on a complaint basis, and/or through a program of regular inspection of every two years for all rental housing (single family dwellings, duplexes, multiple dwelling, fraternity/sorority houses, and rooming houses). 3. Resolution No. 95-360 and Resolution No. 05-280 are rescinded. 4. This resolution is effective May 1, 2008. Passed and approved this day of , 2008. MAYOR ATTEST: CITY CLERK Approved by: City Attorney's Office Prepared by Nicholas VanderZwan, JCCOG, 410 E. Washington St., Iowa City, IA (319) 356-5254 RESOLUTION NO. 08-32 RESOLUTION NAMING A PUBLIC STREET NORTH OF THE LOWER WEST BRANCH ROAD PUBLIC SQUARE TO ST. PATRICK DRIVE WHEREAS, a public square is planned along the Lower West Branch Road extension on the eastside of Iowa City; and WHEREAS, a new east-west street is located on the north side of the new public square; and WHEREAS, St Patrick's Church has decided to relocate to the eastside of Iowa City north of the public square after the 2005 tornado destroyed their original location; and WHEREAS, in recognition of the relocation and that St. Patrick's Church will be the sole land use on the north side of this road, the City desires to name the street "St. Patrick Drive" NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, THAT: The street located north of Lower West Branch Road extension and on the north side of anew public square is hereby named "St. Patrick Drive". 2. City staff is hereby directed to place a street sign reflecting this name designation, and to file other necessary documents to reflect the new street name. 10 Passed and approved this 5th day of Febr , 2008. c Approved by: ATTEST: CITY~LERK `City Attorney's Office ~ ~v p~' It was moved by 0' Donnell and seconded by Wilburn the Resolution be adopted, and upon roll call there were: AYES: x NAYS: ABSENT: Bailey x Champion Correia Hayek O'Donnell Wilburn Wright Jccoglp/res/stpatsd rive. doc M.l,-, - 5- ..C~ 11 Prepared by :Sara F. Greenwood Hektoen, Asst. City Attorney, 410 E. Washington St., Iowa City, Ia 52240, 356-5030 RESOLUTION NO. 08-33 RESOLUTION AUTHORIZING THE REIMBURSEMENT OF CERTAIN FIXED FEES FOR RELOCATING HISTORICALLY SIGNIFICANT STRUCTURES. WHEREAS, Iowa City adopted the 1997 Comprehensive Plan and set goals and policies that guide the growth and development of the community; and WHEREAS, one of the goals in the said plan is to protect the historical and natural environment of the city; and WHEREAS, the City also adopted the Historic Preservation Plan to set specific policies to guide identification, protection, and appropriate development of the historic resources in the city; and WHEREAS, on certain occasions protection and preservation of historic structures may involve moving the structure to a new location, and as a measure of encouragement to protect the historic structures, Council desires to reimburse property owners for certain fixed fees, provided the structure is listed on, or eligible to be listed on, the National Register for Historic Places, or otherwise determined to be significant by the Iowa City Historic Preservation Commission, and the rehabilitation of the structure is carried out as per the Secretary of Interior's Standards for the Treatment of Historic Properties; and WHEREAS, certain fees associated with moving a structure of this nature are variable and thus uncertain, while some fees are fixed. Staff recommends Owners be reimbursed for the certain fixed fees listed below. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, THAT: 1. Where a property owner relocates a structure within the corporate limits of Iowa City and that structure is listed on, or eligible to be listed on, the National Register for Historic Places, or otherwise determined significant by the Iowa City Historic Preservation Commission, and the rehabilitation of the structure is carried out as per the Secretary of Interior's Standards for the Treatment of Historic Properties, the owner shall be reimbursed for the fees incurred by the property owner for the following City permits: a. Moving Permit; b. Electrical Permit; c. Plumbing Permit; d. HVAC Permit; e. Utilities (sewer and water) 2. These fees are to be reimbursed with funds budgeted through the historic preservation program. Pas d and ap roved this 5 th day of February , 2008. r Resolution No. 08-33 Page 2 Approved by: ~ ~~'~ ity Attorney's Office //3~~D~f ATTEST: TI ~ ~` ity Clerk It was moved by Wright and seconded by (;hamni nn the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Bailey X Champion x Correia ~ Hayek x O'Donnell ~_ Wilburn x Wright /~~, o2-os-os 12 Prepared by: Sara F. Greenwood Hektoen, Assistant City Attorney, City of Iowa City, 410 E. Washington, Iowa City, Iowa 52240, 356-5030 RESOLUTION NO. 08-34 RESOLUTION APPROVING EARLY RELEASE OF FUNDS RETAINED PURSUANT TO CHAPTER 26 AND CHAPTER 573, CODE OF IOWA, FOR THE MORMON TREK BOULEVARD EXTENSION-WILLOW CREEK TO OLD HWY 218 PROJECT. WHEREAS, the City of Iowa City entered into a contract with Iowa Bridge & Culvert, LC [hereinafter "Contractor"] for the construction of the Mormon Trek Boulevard Extension-Willow Creek to Old Highway 218; and WHEREAS, more than ninety-five (95%) of the work under the contract has been completed; and WHEREAS, pursuant to Iowa Code Chapter 26, Contractor has requested in a sworn statement early release of funds retained by the City pursuant to Iowa Code Chapter 573; and WHEREAS, the City Engineer or designee has determined that erosion stabilization remains to be completed, the value of which is estimated to be $20,000.00; and WHEREAS, Contractor was given notice of this determination on January 18, 2008; and WHEREAS,. the City is entitled to retain an amount equal to two hundred percent of the value of the labor or materials yet to be provided pursuant to Iowa Code Chapters 26 and 573. WHEREAS, $40,000.00 of the amount due under the contract will continue to be retained for the payment of claims for materials and labor yet to be provided pursuant to Iowa Code Chapters 26 and 573. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA; 1. The City Council hereby finds that at least 95% of the work under the contract for the Mormon Trek Boulevard Extension -Willow Creek to Old Hwy 218 Project has been completed. Resolution No. 08-34 Page 2. Pursuant to Iowa Code Sections 26.13(3) and 573.15A, the City of Iowa City intends to reduce the amount of the retainage from 5% to an amount not less than $40,000.00, by making payment to Contractor at the time of the next monthly payment or within thirty days after this Resolution has been passed, whichever is sooner. Passed an approved this 5th day of February , 2008. r ATTEST: Approved by: ~~y~~~ ~~~ CITY CLER CITY ATTORNEY'S OFFICE r~z3~~g- Resolution No. 08-34 Page 3 It was moved by Wilburn and seconded by xayek _ the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: ~- X ~- X x x ~_ Bailey Champion Correia Hayek O'Donnell Wilburn Wright wpdatalglossary/resolution-ic.doc