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HomeMy WebLinkAbout1985-12-17 Council mintuesInformal Council Meeting October 1, 1985 Informal Council Meetin : October 1, 1985 at 6:30 P.M. in the Iowa C7___ ty/Jo nson County Senior Center. Mayor John McDonald presiding. Council Present: McDonald, Strait, Zuber, Dickson, Baker. i Absent: Erdahl, Ambrisco. I Staff Present: Berlin, Helling, Karr plus Iowa City department heads as listed. Tape Recorded: Reel 85-C72, Side 1 and 2, All; 85-C73, Side 1, 1-279. Berlin asked department heads to summarize past activities and discuss major issues that will impact on next year's budget. i Senior Center - Bette Meisel Reel 85-C72, Side 1 Accomplishments: 64,000 visits, 199 volunteers giving 14,000 hours of volunteer labor, Eldercraft Shop earned $8,000 for consignors, and the Senior Center Post. Goals: Volunteer specialist. Meisel explained the purpose of the Senior Center is to give people the opportunity to do what makes life better for themselves and other people. Meisel noted the Senior Center Post is received by 5,300 households, serves as an outreach for service providers, and gives people an opportu- nity to work on the paper. Meisel explained that elderly people do want to volunteer but only with short term jobs and a volunteer specialist is needed to create those jobs. Library - Lolly Eggers Reel 85-C72, Side 1 Accomplishments: Library generated revenue increased to 16%, first quar- ter library fine income increased 85%, increased user input regarding library services, decreased use of library by University of Iowa students, improved tax form service, expanded use of the microcomputers, provided products useful to the public, 53,000 cardholders. Goals: Library Board working hard to identify the supplemental sources and funding alternatives and a need for additional staff and a larger collection. Eggers explained that there is continued growth of use of the library, the library collection is not growing fast enough, and staff size has remained stable. Eggers noted that the Iowa City population is young, highly educated, and a high-tech population in that users use library services at a rate equivalent to a municipality of 150,000-180,000 population. In response to McDonald, Eggers said the foundation is gearing up for the endowment drive and is applying for a national endowment of humanities grant to supplement the endowment fund. -2 - Parks and Recreation - Al Cassady Reel 85-C72, Side 1 Accomplishments: Junior Olympics, Parks and Recreation State Conference held in Iowa City, work with Planning and Zoning staff and Commission on neighborhood open space plan and minimum open space ordinance, completed lighting and fencing and diamond improvements at Mercer Park, completed soccer field at Scott Park, did handicapped accessibility work, completed restroom facility in upper City Park, handicapped playground project at Horace Mann School and North Market Square Park, asphalt entry. to Little League site at City Park, installation of handicapped entry at Rec Center Pool, named outstanding community in country for providing special popula- tions programs, named outstanding community in providing sports and fit- ness recreational services, implemented three ten -week programs in adult recreation, and acquired Hunters Run and Ryerson's Woods parks. Goals: Joint pool facility, renovation of City Park pool, acquisition and development of large sports complex for outdoor activities, continued development of Mesquakie Park and Ryerson's Woods, establish a new five-year plan for parks, complete recreational survey of users' needs, and restroom facility for Napoleon Park. Cassady explained that Parks and Recreation is looking for new sources of funding including using increased user fees and establishing a parks and recreation department foundation. Cassady explained that they are looking at areas for increased volunteerism, application for grants and coopera- tion with other agencies. McDonald inquired about the need for an outdoor facility. Cassady explained that the Council will need to address the need for additional facilities due to increased requests and use of the present facilities. Strait asked about increased user fees. Cassady explained the Parks and Recreation Commission will study alternative fee increases and could receive an estimated $50,000 to $100,000 from the increased fees. Cassady explained that the current Parks and Recreation budget deficit was due in part to a 40% increase in utility costs at the Recreation Center. Human Relations - Anne Carroll Reel 85-C72, Side 1 Accomplishments: Cost control, implemented new health insurance coverage for employees, sick leave payout freeze, reduced City's liabilities, implemented new sick leave control, newsletter, in-house training pro- grams, employee participation efforts, wellness program, manual review of pay timesheets for fair labor standards compliance. Goals: Half-time staff position requested. Carroll noted that the Human Relations function helps the City work better and more cost-effectively and creates a supportive work environment. Carroll noted that there were increased administrative workloads and responsibilities and requested an additional half-time staff person due to concerns about the department's ability to carry out the personnel func- tions. Carroll stated that next year will be back to basics with no new additional programs or services. Zuber emphasized that State and Federal funds are being cut and there is not money available for more staffing. McDonald noted that demands for services keeps increasing. Berlin stated that the State and Federal W -3- cuthacks on revenue sources add to the increased demands on staff. Zuber said the City needs to maintain basic services such as the police, fire, maintenance and sewer systems but other services have to be more self- sustaining. Finance Department - Kevin O'Malley Reel 85-C72, Side 1 O'Malley explained that the Finance Department has three concerns: balanc- ing the budget, looking at self-insurance and risk management, and upgrad- ing the mainframe computer system. Strait inquired about self-insurance. O'Malley explained that the Ctty would buy umbrella or coverage for the extreme cases. Strait requested more information about self-insurance. Fire Department - Bob Keating Reel 85-C72, Side 1 450mfirsthresponder%emerge cyonded tmed50alemesponsesa1arms $600,000tfire lossc12,000 inspections with 97% in compliance. Keating stated the equipment is in good shape and serviceable and antici- pated no major equipment expenses in the future. Keating noted he is looking forward to the remodeling of the central station. Strait inquired about the Fire Department's contract with the University of Iowa. Keating explained that the contract is updated every year and the University of Iowa's costs for fire protection are based on square footage of the Uni- versity of Iowa buildings. Police Department - Harvey Miller Reel 85-C72, Side 2 Accomplishments: Responded to 40,000 complaints and 54,000 other con- estimamaintained a t d 2800 reportableiaccidents this yse to earplaints, will respond to an Miller explained that the Police Department will submit a future plan for law enforcement for the community and is establishing a priority response system. Dickson inquired about the number of women on the patrol force. e. Miller y has the ic highest female representation there are three women on the police odepartmentll h at IowaCitin Iowa. De artment ofPlanning and Pro ram Develo ment - Reel 85-C72,, Side 2 Ton Sc me ser Schmeiser explained that the Department of Planning and Program Develop- ment is comprised of five divisions and responsible for the following six functions: operation of CDBG programs, Johnson County Council of Govern- ments Human Services planning program, Johnson County Council of Govern- ments Transportation Planning program, Johnson County Council of Governments Rural Planning program, Johnson County Urban Planning program, and the Urban Planning and Development Division. -4- CDBG Division Accomplishments: Kirkwood Circle Reconstruction Project, Nelson Adult Center Renovation, Playground Equipment for Longfellow School and North Market Square Park, initiation of Rental Rehab Program, and a study of Congregate Housing market. Goals: Goodwill renovation, the Domestic Violence Project shelter rehabilitation, MECCA project, accessibility restrooms at City Park, acquisition of Miller -Orchard parkland. Schmeiser explained that due to the anticipated decrease in the amount of CDBG funding, City Council needs to look at the policy regarding the use of CDBG monies or operations of programs. Johnson County Council of Governments Human Services Planning Program Accomplishments: Training sessions for budget preparation for agen- cies, assisted in preparation of grant applications for a summer feed- ing program for children, assisted local farm families, established program for free bus passes. Goals: Update services index, encourage County to contribute towards operating funds, look for alternative grant sources. Johnson County Council of Governments Transportation Planning Program Accomplishments: Downtown parking .system financial and future needs study, resolve traffic flow problems in Capitol Street Ramp, determine adequacy of Dubuque Street ramp in relation to the two additional levels, aGministered UMTA Section 3 and Section 9 programs, prepared unified work program and transportation improvement program. Goals: Complete and implement transit route study, update Iowa City area bikeways plan, update 1983 street and highway plan, prepare RISE program application. Schmeiser explained the transportation planning program is working to maintain the City's eligibility for State and Federal funding programs and is pursuing Federal and State transit capital and operation funds. Johnson County Council of Governments Rural Planning Division Schmeiser explained that this division as supported by the Council does not provide direct services to the City. This division assisted with the adoption of Iowa City/Johnson County Airport Zoning Ordinance, development of the amended policy for Area 4 Fringe Area Agreement, and developed mutual aid agreements with the area fire districts. Urban Planning and Development Division Accomplishments: Adoption of the zoning ordinance and map, adoption of the amended sign regulations, urban environment policies, Iowa City Holiday Inn/UDAG close-out, Parcel 65-2b disposition, compilation of industrial site information for First Capitol Development. -5 - Goals: Adopt neighborhood open space ordinance, develop amendments to the OPDH zone, develop ordinance to carry out recommendations of Urban Environment Ad Hoc Committee, stormwater management study, revision of subdivision regulations, outline strategy for updating Comprehensive Plan, develop brochure illustrating development processes in Iowa City and develop a performance of developmental cost study. Schmeiser stated that a draft of the updated Comprehensive Plan or a development of a new Comprehensive Plan is needed, the Council will need to adopt a proposed new subdivision regulations, and there needs to be a recreation of local assistance and incentive programs for expansion of local businesses and the attraction of new industry. Strait asked what the impact would be if the Department of Planning and Program Development lost one employee. Schmeiser said the department would need to reduce the number of projects and work items that the department could undertake. Transit Department - Larry McGonagle Reel 85-C72, Side 2 McGonagle explained the Transit Department is trying to increase revenues and cut costs by looking for paid advertisement on buses, including adver- tisement in the transit booklet; working with Equipment Division to cut costs by training mechanics and through a reporting system; and establish- ing training and safety programs for the transit system. Goals: Insure quality of fleet, work with other systems throughout Iowa to continue Federal and State funding at present levels, a State-wide marketing program for transit, identify areas to reduce costs. McGonagle said there is a need to computerize information for the system. McDonald inquired about Transit service levels. McGonagle said ridership could increase. Zuber stated additional information should be included in the ridership statistics. Berlin noted that he could not see a dip in rider- ship as a result of the change of rates. Strait asked how much more the City could increase fares. McGonagle said none. Public Works - Chuck Schmadeke Reel 85-C72, Side 2 Accomplishments: 2,000,000 gallon Rochester Avenue water storage tank, reduction of leachate flows at the Sanitary Landfill, elimination of surface runoff of leachate, reconstruction of Iowa Avenue bridge complete, Burlington Street bridge under construction, sanitary sewer projects under construction this year include Taft Speedway sewer extension, the sanitary sewer rehabilitation work and the University's completion of separation of storm water and sanitary sewer collection systems. Goals: Storm water control projects in the Benton/Orchard St. area, pavement improvements on Dubuque Street, Dubuque Road and alley, repair of small bridge decks, construction of wastewater plant and collection system improvements, and looking at methods to correct problems of the taste and odor control at the wastewater plant. IM Housing and Inspection Services -.Doug Boothroy Reel 85-C72, Side 2 Code Enforcement: Boothroy explained that Code Enforcement deals with en orcemen a regulation concerns by citizens and stated that it is critical to establish good first impressions to improve cooperation and treatment of those concerns. Boothroy said staff has been reorganized to make one person available from 8 to 5 daily to provide assistance to people and to expedite their inquiries. Boothroy stated that the Code Enforcement area has been improved by developing records and a tracking system and has achieved compliance on most issues raised by complainants. Code Enforcement has achieved a greater than 70% compliance with issues raised. Boothroy explained there have been changes in procedures and handling complaints by the adoption of new regulations including the i vehicle ordinance. Boothroy said work is being done in the amending of the state code to decriminalize the previsions to allow use of a civil citation process in enforcement procedures. Boothroy noted that the Building Department is issuing more building permits and doing more inspections but revenues are down. Housing accomplishments: Shared Housing project approved by Council, Congregate Housing study committee recommendations to CCN regarding the establishment of a congregate case manager, continued work in assisting housing. Boothroy stated that the housing operation needs to be computerized. McDonald inquired about fees. Boothroy stated an increase in fees for housing and building inspections is recommended because fees are down substantially down from last year. Boothroy explained one of the reasons the fees have decreased is that most properties have completed the one time certification for structure compliance and paid the $20 fee. Boothroy noted that fees in housing have not been raised for a number of years. Strait inquired about the use of firefighters for inspection. Boothroy stated firefighters are used only on a limited basis for inspec- tion but the Housing Department does consult with firefighters on a regu- lar basis. Baker inquired about proposed fee increases for smaller projects. Boothroy noted that building fees are administered on a scale. Cid Attorney - Terry Timmins Reel 85-C73, Side 1 Timmins explained the City Attorney's office is involved in converting the office to a law office which will result in improved performance. Timmins also explained the office is being reorganized and personnel assignments streamlined. Timmins said the City Attorney's office is addressing how to manage and fund the City's tort liability risk and will examine the bene- fits and feasibility of self-insurance risk management system. Timmins noted that a self-insurance system necessitates additional costs for personnel, tort litigation, hardware and software for recordkeeping sys- tem, and the setting aside of a reserve. Timmins stated that if the City does implement a self-insurance risk management program, the City Legal Department will request additional appropriations for staff and computer equipment. -7- City Clerk - Marian Karr Reel 85-C73, Side 1 Karr distributed a list of duties of the City Clerk's office and stated that space needs are a high priority. Accomplishments: microfilmed more than 100,000 documents, reduced amount of retention space needed for storage of hard copy documents, completed review of several automated microfilm retrieval systems and purchased a Kodak automatic microfilm retrieval system. Goals: Have microfilm retrieval system operating by early 1986. McDonald stated that Iowa City employs a fine group of professionals and thanked departments for their work. Council Time Reel 85-C73, Side 1 1. Zuber said the traffic is horrendous on Benton Street due to the Burlington Street bridge repairs. Berlin said staff will check on it. 2. Baker inquired about the franchise. McDonald explained Timmins is drafting a memo to Council. Berlin said a discussion will be sched- uled on November 7. 3. Dickson requested staff check on the mud on Ashley and Sunset Street due to construction. 4. Baker inquired about the construction on the front of Hands Jeweler. Berlin stated work is being done on the face of that building. 5. Helling inquired about rescheduling the Boards and Commission meeting. Melling said the meeting will tentatively be rescheduled for November 7 at 3:30 PM. Informal Council Discussion/Boards and Commissions November 7, 1985 Informal Council Discussion: November 7, 1985 at 3:40 P.M. in Room A at e Public t rary. Mayor John McDonald presiding. Council Present: McDonald, Zuber, Baker, Ambrisco, Strait, Dickson. Absent: Erdahl. Staff Present: Helling, Karr, Timmins. Tape Recorded: Reel 85-C81, Side 1, All; Side 2, All; Reel 85-C82, Side 1, 1-62. McDonald welcomed the City Boards and Commissions' representatives and stated this meeting would give boards and commissions the opportunity to inform the City Council of past accomplishments and plans for the upcoming year. Chairpersons or representatives of the boards and commissions presented information as follows: Airport Commission - Robert Sokol Accomplishments: Completion of engineering for runway extension 624, increased runway length, improved runway lighting. Installed public aircraft washer, develop standards for fueling operations, held the fourth annual breakfast, developed plans for the additional ramp space, corporate hangar and equipment storage facility. FY86 Projections: Completion of corporate hangar and equipment storage facility, completion commuter airlines feasibility study, regain airport compliance, complete land appraisals and negotiate for land purchases, bid out contracts for construction of runway extension, revise and update master plan, maintain and update existing buildings, hold the fifth annual airport breakfast, obtain undeveloped land in the runway and clear zones, establish an airport industrial park, coordinate efforts with First Capi- tol Development. Sokol stated that long range goals include making the airport more self-sufficient. Strait reminded the Airport Commission to stay in con- tact with the FAA regarding development of airport land. In response to Ambrisco, Sokol said the Airport Commission is studying the fee study and is opposed to the parking fee recommendation. Ambrisco inquired about the auto dealership. Courtney stated that the auto dealership proposal died at the Planning & Zoning Commission level. Strait inquired about the corporate hangar. Sokol said the corporate hangar facility is being funded by a bond issue and rent will pay off that bond issue. Strait inquired about the potential for commercial commuter airlines. Sokol stated that a study has proved that there is a potential for a lot of enplanements. Dickson stated that people in the neighborhoods near the airport are concerned about additional noise from commuter airlines. I -2- II Airport Zoning Commission - Dick Blum Accomplishments: Johnson County/Iowa City Airport Zoning Ordinance. Blum explained that the Airport Zoning Commission has the unique charac- teristic of having a dual authority with the City and County membership. The Commission watches development of the City towards the southwest. Blum stated that the airport master plan has a noise plan and that any formal activity such as the airport commuter airlines would have to meet the master plan requirements. Blum reported that the Airport Zoning Conmis- sion looks at zoning that the City adopts as it concerns the airport. Zuber inquired about user fees. 'Blum stated that 100% of the federal monies is user fee money from a user's trust fund and that almost $20 billion is available. Zuber asked what impact will the Cedar Rapids airport expansion on the Iowa City Airport. Blum stated that expansion of the Cedar Rapids airport may make the Iowa City Airport fall into another category and have a potential impact on the community. Dickson asked what types of other fees could be raised by the Iowa City Airport. Sokol said that if the parking fee proposal was implemented, Iowa City would be the only general aviation airport in Iowa with parking fees. Board of Adjustment - Scott Barker Accomplishments: 8 variances, 1 approved; 25 special exceptions, 23 approved; and remained responsive to citizens. Barker explained that the. Board of Adjustment appreciated staff support and the use of special exception procedure has made it possible to be more responsive. Board of Electrical Examiners and Appeals - Bill Reddick Reddick explained that the Board of Electrical Examiners is continuing testing for master electricians or journeyman electricians and listens to reciprocity cases from Cedar Rapids. The Board is proposing to redesign tests and special examinations for citizens. Board of Library Trustees - Riley Grimes Accomplishments: Increased service demands, service indicators up, in- creased fines, elimination of fine grace period, discussed user fees. Grimes stated that the library has a policy to maintain free access for all components of the library services and that trustees are studying means of generating additional revenues. Board of Appeals - Bob Carlson Accomplishments: Met one time during FY85 and heard two appeals. FY86: Adopt 1985 version of new codes, adopt amendments as necessary and hear more appeals as necessary. 012 Board of Review - Greg Downes Downes explained the Board of Review heard appeals of tax assessments and granted $3,800,000 in reductions. The tax assessment reductions were granted to Heinz Corporation - $400,000, Lakeside Apartments - $600,000, and Old Capitol Mall - $1,000,000. Downes stated the Board of Appeals granted a total of $398,500 in residential reductions and $3,410,000 in commercial reductions. Strait inquired about the lowering of assessments for Old Capitol Mall. Downes stated that the Board of Appeals reviewed income statements, compared data and felt reductions were warranted due to the value of the property and amount of vacancies. Downes explained that the Sycamore Mall also appealed but their appeal was declined. In re- sponse to McDonald, Downes stated that several court cases are pending. Broadband Telecommunications Commission - Bill Terry Terry stated that the Broadband Telecommunications Commission has a new member, Susan McGuire, and is assisted by Drew Shaffer, John Hess, Dale Helling, David Brown and University of Iowa communications interns. The Broadband Telecomnnications Commission holds an annual review forum to receive input from citizens. Terry stated that it is the Broadband Tele- communications Commission's responsibility to hold a triannual review and forward recommendations to the City Council. Terry stated that better communication has been established with the home company, Heritage. FY86: Resolve 5% issue, set up nonprofit organization. Long Range Goals: Establish a utility cable system within city depart- ments. Ambrisco inquired about telecasting School Board and Board of Supervisors meetings. Terry stated the School Board does not want meetings telecast, and all schools in Iowa City are cable wired. Strait noted that the TV reception for City Council meetings has improved. Terry stated that Heritage Cable Company did install new lights at the Civic Center. Civil Service Commission - Bruce Walker Accomplishments: Involved with certification process of firefighters entry level position, involved in testing and assessment centers for police sergeant and captain, following fire chief selection process. FY86: Review and adopt hearing procedures and rules, finish promotional list for fire and police positions, involvement at entry level certifica- tion of police. Committee on Community Needs - Micky Lauria Accomplishments: Advise Council on the needs of the community, prioritize community development programs, receive and prioritize proposals and budget recommendations for the CDBG funding. FY86 plans: Continue the CDBG fund process, monitor all projects, develop a project final evaluation, work with the economic development fund re- volving loan proposal. -4 - Design Review Committee - Nancy Seiberling Accomplishments: Review design plans for IRB request, review the redesign of Blackhawk Minipark, consider proposals for placement of transformers in the central business district, met with consultants from Zuchelli, Hunter & Associates to discuss design goals and concepts for urban renewal parcel 64-1a, recommended planting material replacements on East Washington Street, recommended that no barriers be erected around or other changes to City Plaza Fountain, selected method and color for resurfacing exposed pipes in the City Plaza Fountain, recommended that an integrated design concept be developed for landscape architect for Clinton Street improve- ments, recommended Dubuque Street ramp expansion plan include landscaping include Linn and Burlington Streets, trees and landscape planted along Burlington Street, continue representation on the Urban Environment Ad Hoc Committee. FY86: Prepare a booklet to illustrate good sign design concepts, assist in developing a policy and plan for review and placement of landscaping materials in the City Plaza area, provide input on the City Plaza Ordi- nance, continue to assist with the development of design of Blackhawk Minipark, consider future role and functions of the community and enhanc- ing the visual environment of the community. Ambrisco stated that the pedestrian benches located on the west side of Clinton Street parallel to Old Capitol Center are too close to the curb. Seiberling said that the Commission can research the location of those benches. Seiberling noted appreciation for the help to the Commission by City staff. Historic *reservation Commission - Margaret Nowysz Accomplishments: Historic Preservation Ordinance changes, establishment of resource center, prepared a public relations network, investigated future funding sources for historic preservation activities, working toward certified local government designation, reviewed the proposed Sign Ordinance, met with residents of the North Side Neighborhood, began coop- erative efforts with the local chapter of American Institute of Archi- tects, reviewed the proposed Iowa -Illinois Gas & Electric Company franchise, obtained local certified government grant to research the eligibility of Goosetown Neighborhood for the National Register of His- toric Places, began plans for the 1985 Awards Program, made aware of an Architects Warehouse in Davenport, created public awareness events includ- ing the 1984 preservation awards program, organized four-week library exhibit, presented the Preservation Week award to Irving Weber, organized a series of private building and home preservation workshops in coopera- tion with Kirkwood Community College, continued relations with Johnson County Historic Society, produced local preservation film, and worked and created a list of street names. Nowysz distributed the Historic Preservation Commission's November 5 memo regarding methods of implementing the proposed environmental preservation policies. -5- Housina Commission - Fred Krause Accomplishments: Met ten times in regular session, acted on 372 applica- tions, heard 99 housing appeals, reviewed the Congregate Housing Survey. Krause explained that Iowa City has two of the finest public housing projects in the country, there are 448 units of Section 8 existing hous- ing, and all available certificates are out and eligible persons can anticipate a six month to one year wait before assistance will be avail- able. Krause stated that the profile for the average applicant is female, on ADC, with many children, and with an income of $320 per month. In response to Ambrisco, Krause explained that the Housing Commission would endorse the Congregate Housing Committee's recommendation for a senior citizens' services coordinator if there would be an agreement between agencies. Human Rights Commission - Anne Burnside Burnside stated the primary function is to receive complaints from citi- zens and the Commission is expanding educational activities within the community. Burnside stated the Commission conducted a housing audit which tested the rental community's compliance with the City's prohibitions against housing discrimination. In response to Strait, Burnside said the Commission plans a followup audit and increase of educational activities. Ambrisco inquired about the lack of housing for children. Burnside stated that issue is a subject of Commission study currently. Parks and Recreation Commission - Craig Willis Willis stated the Parks and Recreation Commission's concern about filling the vacancies of the Parks and Recreation Director and Rec. Supr. posi- tions that were recently vacated by Al Cassady. Willis stated the Commis- sion is looking forward to working on the joint pool facility with the Iowa City School Board. Planning and Zoning Commission - Tom Scott Accomplishments: 21 regular meetings, 21 informal meetings, 2 special meetings, 1 joint meeting with the Iowa City Council, 1 one-half day conference, representation on the Riverfront Commission, Historic Preser- vation, Airport Zoning Commission, Urban Environment Ad Hoc Committee, Neighborhood Open Space Advisory Committee, and Environmental Concerns Committee of the Chamber of Commerce. FY86: Work on Urban Environment Ad Hoc Committee recommendations, revise OPD zone and subdivision regulations. Riverfront Commission - Craig Willis Willis explained that the Riverfront Commission is multi -jurisdictional and consists of members from Iowa City, University of Iowa, Coralville, Johnson County, the Planning and Zoning Commission and the Parks and Recreation Commission. Willis explained that the Riverfront Commission is I -6- charged with enhancing community awareness of the river, serves as an information center for owners of property adjacent to the riverfront, and advocates adoption of regulations promoting the aesthetic quality of the river. Activities of the Riverfront Commission include organizing Iowa River Month activities, community awareness programs, distributing infor- mation to riverfront property owners, arranging a demonstration of the University of Iowa Cedar Rapids model hydraulic dam and regulating water shows. Ambrisco inquired about accessibility to the river. Willis explained there are problems with access easements, the Riverfront Commission en- courages private persons to allow access to the river, and the Riverfront Commission has developed a sample easement for private persons. Senior Center Commission -Bill Coen Accomplishments: 229 volunteers, 64,000 volunteers, 164 classes, 624 special events, activities at the Eldercraft Shop, 5300 circulation of the Senior Center Post, involvement with the Library, host/guides, garden market, flagraisers, musicians, artists, health services - lectures, screening, congregate meals, chores through elderly services. FY86: Expand to a five year goal planning session. Coen explained that the Senior Center is the focal point for services and activities for the elderly and it enables older persons to make one stop to obtain multiple services which eliminates confusion. Coen said the Commission's work with the Council of Elders allows input from the eld- erly. Coen emphasized the need for a volunteer specialist staff person. Coen complimented City staff. Urban Environment Ad Hoc Committee - George Strait, Larry Baker Strait praised City staff for their assistance and stated there are two new members, Margaret Nowysz and Naomi Novick, to the Urban Environment Ad Hoc Committee. Baker stated that the Urban Environment Ad Hoc Committee is charged with finding ways.to account for problems with development in the environment, will look at the role of the Historic Preservation Com- mission and the Design Review Commission as it relates to the urban envi- ronment, will address civic problems and will address open space, buffer areas and entrances into Iowa City. McDonald noted the Council's appreciation for work done by the Iowa City Boards and Commissions. Meeting adjourned at 5:20 P.M. Informal Council Discussion November 26, 1985 Informal Council Discussion: November 26, 1985, at 6:45 p.m. in the Council chambers of tFe-77—c-Ce-n-fe—r. Mayor John McDonald presiding. Council Present: McDonald, Ambrisco, Baker, Erdahl, Zuber, Councilmember- ee ec�ney. Absent: Dickson, Strait. Staff Present: Berlin, Helling, Timmins, Karr, Zehr. Airport Commission members: Tiffany, Sokol, George, Lewis. Tape-recorded: Reel 85-C86, Side 1, 337 -End, Side 2, all. AIRPORT COMMISSION - REVENUE SOURCES: Reel 85-C86, Side 1 Tiffany introduced Airport Commission members and the Airport Manager. Tiffany said the Airport Commission has been looking at ways to raise reve- nue, including a commuter feasibility study and has generated revenues by passing a self -fueling ordinance and by farmland rental. Tiffany stated the Airport Commission feels that the proposal to charge for parking at the airport would raise only an insignificant amount of funds and there are more productive means to gain revenue with respect to the airport related development.on land now zoned public. McDonald inquired about the Commuter Airline Study. Tiffany said a commuter airline is a possible source of revenue, but improvements at the airport are needed. McDonald asked about the airport's budget. Berlin explained that staff is waiting to work on next year's budget until Council completes goal -setting discussions; the airport's operating budget is only a small portion of the total expenditure at the airport; and the airport's capital improvement program (Compliance Project - runway extension) is 100 percent funded by property tax. Tiffany stated that 37% of the budget is generated by users fees and the City's portion of the airport's operating budget is $85,000. Zuber asked if the airport could operate with cuts from the City. Zehr said with cuts in funding the airport would need to offer reduced services. Zuber emphasized that funding cuts need to be made. Ambrisco asked about the airport sources of revenue. Zehr stated revenue is gained from farmland, flowage fees, rent from T- and corporate hangars, shop and terminal rents and office space rent. Zehr explained that the airport will raise an estimated $90,000 in revenue. Ambrisco inquired about airplane landing and parking fees. Zehr said the FBO charges $25 a month and E2 per night for airplane tiedowns and the Flying Services provide additional help on football Saturdays and charges $5 for parking on that day. Ambrisco asked if the City could charge a landing fee on football Saturdays. Lehr said additional staff would be needed to collect a landing fee. In response to Erdahl, Zehr said 40 to 50 airplanes use the airport on football Saturdays. Baker suggested working with the FED to collect the fee. Council members discussed utilizing an honor system to collect landing fees. Informal Council Discussion ,November 26, 1985 Page 2 Tiffany stated the airport has within its means to become self-sufficient with two to three additional corporate hangars. The cost of construction of corporate hangars are 100% user generated through long term leases with the tenants. Zehr asked Council if they want the Airport Commission to develop surplus land to generate revenue. Baker said industrial and commercial office uses would be appropriate, not retail development. Tiffany said development would be airport related. Erdahl asked if any airports of comparable size have landing fees. Zehr said general aviation airports such as Des Moines have landing fees for only air carriers. Erdahl asked what services would be cut if the budget was reduced by 20 percent. Tiffany said services would be kept up and. 20 percent cuts would affect maintenance in other areas. Tiffany emphasized the Airport Commission is looking at ways to generate revenue and wants Council support in these activities. Ambrisco asked what services are offered at the airport. Zehr explained that airport work includes servicing the radio beacon, keeping 35 hangars opera- tional, working on the boiler system and other utilities in the terminal building, maintaining runway lights, mowing grass, plowing snow, spreading sand, maintaining equipment and reviewing building permits. In response to Zuber, Zehr said the snowblower and building used to store the snowblower cost $8,000 and $60,000 respectively. Zuber stated his concerns about air- port costs. George noted that the airport has a special working relationship with the FBO that has developed over a long period of time even though the agreement with the FBO has specific requirements regarding fees, etc. McDonald stated that any rezoning of airport property would need Council approval. Tiffany stated the Airport Commission wants to work with the City Council in development of the airport property. Zehr stated the Airport Commission would identify compatible uses, zone the area appropriately and then approach industry. Erdahl suggested the City and Airport Commission work with developers to insure good landscaping and aesthetic development. Erdahl stated contract zoning could be used to encourage reasonable develop- ment. Ambrisco stated his commitment to Iowa City's general aviation air- port. Erdahl said the psychological aspect of charging fees should be considered and collecting fees may be helpful. Zuber stated that people would be will- ing to pay a $10 landing fee. Zuber noted increasing minor fees has allowed the City to generate $265,000. McDonald stated the Council agrees that the Airport Connission should pursue development of the airport property. Erdahl recommended that Zehr meet with Timmins to discuss contract zoning. Zuber stated that perspective tenants of the airport land would want help from the City with respect to infrastructure needs. Baker inquired about land acquisition and FAA participation. Zehr stated that land is currently being appraised, land acquisition will cost an esti- mated $160,000, and the cost of the land is eligible for 90 percent FAA reimbursement once the airport is in compliance. McDonald noted that the I Informal Council Discussion November 26, 1985 Page 3 airport compliance project should be completed next year. Baker asked about additional improvements to the airport. Lehr explained that there could be S243 million in improvements. Tiffany said the FAA is considering install- ing an automatic weather service and instrument landing system. COUNCIL TIME: Reel 85-C86, Side 2 1. Berlin stated Councilmembers received a November 5, 1985, memo regarding sidewalk snow removal from bridges and culverts. Berlin stated that the proposal is to clean off sidewalks on major bridges and culverts. Erdahl raised concerns about the City's responsibility under current jurisdic- tional agreements with the State to take care of the bridges. Berlin stated no changes will be made until the Legal staff addresses those concerns. 2. Berlin said a memo will be sent to Ccuncilmembers regarding budget/gen- eral funds separate from the transit. Meeting adjourned at 7:40 p.m, OFFICIAL COUNCIL ACTIONS - 11/26/85 The cost of publishing the following proceedings A claims is $ Cumula- tive cost for this calen ar year for said publication is $ Iowa City ounc , special mtg., 1 11/26/85, at 6:40 PM at the Civic Center. Mayor McDonald presiding. Councilmembers present: Ambrisco, Baker, Erdahl, McDonald, Zuber. Absent: Dickson, Strait. Moved and seconded, that the following items and recommendations in the Consent i Calendar be received, or approved, and/or adopted as presented. Approval of Official Actions of the i special meeting of 11/12/85, as pub- lished, subject to correction, as recommended by the City Clerk. Minutes of Boards and Commissions: Urban Environment Ad Hoc Comm. -10/8/85; Sr. Center Comm. - 10/9/85; Bd, of Adjustment -10/9/85; PEZ Comm. - 11/7/85. i Permit Motions: Approving Class B Beer Permit and Sunday Sales for Armond Pagliai's dba Pagliai Pizza Ltd., 302 E. Bloomington St. The recommendations of the Urban Envi- ronment Ad Hoc Committee noted as follows: f (1) The UEAHC recommends that the City Council appoint a member of the Parks and Recreation Conn, to serve on the UEAHC, and that the membership status of the Chamber of Commerce Environmental Concerns Committee representative be changed from non-voting to voting. (2) The UEAHC recommends that as the Planning and Zoning Comm, and the City Council consider the Neighborhood Open Space Plan and Ordi- nance, priority be given to the preserva- tion of natural features and environmentally sensitive areas. Moved and seconded, to adopt RES. 85-340, AUTHORIZING THE ISSUANCE AND SALE OF INDUSTRIAL DEVELOPMENT REVENUE BONDS (SOUTHGATE DEVELOPMENT COMPANY, INC. PROJECT) OF THE CITY OF IOWA CITY, IOWA, IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $1,100,000; THE EXECUTION AND DELIVERY OF A LENDER LOAN AGREEMENT WITH FIRST NATIONAL BANK OF IOWA CITY, IOWA, PROVIDING THE TERMS AND SALE OF SUCH BOND; THE EXECUTION AND DELIVERY OF A LOAN AGREEMENT WITH SOUTHGATE DEVELOPMENT Official Actions November 26, 1985 Page 2 i COMPANY, INC. PROVIDING FOR THE REPAYMENT OF THE LOAN OF THE PROCEEDS OF SUCH BOND; AND RELATED MATTERS, Moved and seconded, to adopt RES. 85-341, AUTHORIZING THE ISSUANCE AND SALE OF INDUSTRIAL DEVELOPMENT REVENUE BONDS (THE ECONOMY ADVERTISING COMPANY PROJECT) OF THE CITY OF IOWA CITY, IOWA, IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $1,800,000; THE EXECUTION AND DELIVERY OF A LENDER LOAN AGREEMENT WITH HILLS BANK AND TRUST COMPANY PROVIDING THE TERMS AND SALE OF SUCH BOND; THE EXECUTION AND DELIVERY OF A LOAN AGREEMENT WITH THE ECONOMY ADVERTISING COMPANY PROVIDING FOR THE REPAYMENT OF THE LOAN OF THE PROCEEDS OF SUCH BOND, AND RELATED MATTERS. Moved and seconded, that the ordinance amending Chapter 2, Article II of the Municipal Code of Iowa City, Iowa, by amending Section 2-20 thereof to provide some flexibility in setting the date for the City Council Organizations Meeting, be given first vote for passage. The Mayor declared the motion carried. PM. Moved and seconded, to adjourn at 6:45 A more complete description of Council activities is on file in thy of ice of e City Clerk. 10K _ 4:Z s/JOHN MCDO D, MAYOR s/MARIAN K. KARR, CITY LE RK ;�JL . J + ✓ Submitted for Publication - 12/5/85 COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES November 26, 1985 Iowa City Council, special mtg., 11/26/85, at 6:40 PM at the Civic Cen- ter. Mayor McDonald presiding. Councilmembers present: Ambrisco, Baker, Erdahl, McDonald, Zuber. Absent: Dickson, Strait. Staffinembers present: Berlin, Melling, Timmins, Karr. Council minutes tape recorded on Tape 85-C83, Side 2, 208-269. Moved by Zuber, seconded by Baker, that the following items and recommen- dations in the Consent Calendar be received, or approved, and/or adopted as presented. Approval of Official Actions of the special meeting of 11/12/85, as published, subject to correction, as recommended by the City Clerk. Minutes of Boards and Commissions: Urban Environment Ad Hoc Comm. - 10/8/85; Sr. Center Comm. - 10/9/85; Bd. of Adjustment -10/9/85; PBZ Comm. - 11/7/85. Permit Motions: Approving Class B Beer Permit and Sunday Sales for Armond Pagliai's dba Pagliai Pizza Ltd., 302 E. Bloomington St. Affirmative roll call vote unanimous, 5/0, Dickson, Strait absent. The Mayor declared the motion carried. The recommendations of the Urban Environment Ad Hoc Committee noted as follows: (1) The UEAHC recommends that the City Council appoint a member of the Parks and Recreation Comm. to serve on the UEAHC, and that the membership status of the Chamber of Commerce Environmental Concerns Committee represen- tative be changed from non-voting to voting. (2) The UEAHC recommends that as the Planning and Zoning Conn. and the City Council consider the Neighbor- hood Open Space Plan and Ordinance, priority be given to the preservation of natural features and environmentally sensitive areas. Moved 864 869. AUTHORIZINGseconded THE ISSUANCES ANDSSALEtOF ND STRIAL DEVELOt RES. PMENT REVENUE BONDS (SOUTHGATE DEVELOPMENT COMPANY, INC. PROJECT) OF THE CITY OF IOWA CITY, IOWA, IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $1,100,000; THE EXECU- TION AND DELIVERY OF A LENDER LOAN AGREEMENT WITH FIRST NATIONAL BANK OF IOWA CITY, IOWA, PROVIDING THE TERMS AND SALE OF SUCH BOND; THE EXECUTION AND DELIVERY OF A LOAN AGREEMENT WITH SOUTHGATE DEVELOPMENT COMPANY, INC. PROVID- ING FOR THE REPAYMENT OF THE LOAN OF THE PROCEEDS OF SUCH BOND, AND RELATED MATTERS. Affirmative roll call unanimous, 5/0, Dickson, Strait absent. The Mayor declared the resolution adopted. Moved by Ambrisco, seconded by Zuber. to adopt RES. 85-341, Bk. 88, pp. 870-974. AUTHORIZING THE ISSUANCE AND SALE OF INDUSTRIAL DEVELOPMENT REVENUE BONDS (THE ECONOMY ADVERTISING COMPA14Y PROJECT) OF THE CITY OF IOWA CITY, IOWA, IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $1,800,000; THE EXECU- TION AND DELIVERY OF A LENDER LOAN AGREEMENT WITH HILLS BANK AND TRUST COM- PANY PROVIDING THE TERMS AND SALE OF SUCH BOND; THE EXECUTION AND DELIVERY OF A LOAN AGREEMENT WITH THE ECONOMY ADVERTISING COMPANY PROVIDING FOR THE Council Activities November 26, 1985 Page 2 REPAYMENT OF THE LOAN OF THE PROCEEDS OF •SUCH BOND, AND RELATED MATTERS. Affirmative roll call unanimous, 5/0, Dickson, Strait absent. The Mayor declared the resolution adopted. Moved by Zuber, seconded by Baker, that the ordinance amending Chapter 2, Article II of the Municipal Code of Iowa City, Iowa, by amending Section 2-20 thereof to provide some flexibility in setting the date for the City Council Organizations Meeting, be given first vote for passage. The Mayor declared the motion carried, 4/0, with the following division of roll call vote: Ayes: Zuber, Ambrisco, Baker, McDonald. Nays: None. Abstaining: Erdahl. Absent: Dickson, Strait. Moved by Ambrisco, seconded by Erdahl, to adjourn at 6:45 PM. The Mayor declared the motion carried unanimously, 5/0, Dickson, Strait absent. JOHN MCDONA OR ATTEST: . MARIAN K. KARR, CITY CLERK OFFICIAL COUNCIL ACTIONS - 12/3/85 The cost of publishing the following proceedings & claims is $ . Cumu- lative cost for this ca en ar year for said publication is $ Iowa City Council, reg, m g., 12/3/85, at 7:30 PM at the Civic Center. Mayor McDonald presiding. Councilmembers pres- ent: Ambrisco, Baker, Dickson (7:45), McDonald, Strait, Zuber, Councilmember- elect Courtney. Absent: Erdahl. Iowa City Striders presented an award to the City of Iowa City for the Ninth Annual Iowa City Striders Hospice Road Races. Peg McElroy, race director of the event, presented the award to the Mayor. Moved and seconded that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as amended: Approval of Official Actions of the reg, mtg. of 11/19/85, as published, subject to correction, as recommended by the City Clerk. Minutes of Boards and Commissions: Design Review Comm. -11/6/85; City Council 'Rules Corton. - 11P19/85; P&R Conn. - 11/20/85; Housing Comm. - 11/12/85. Permit Motions and Resolutions: RES. 85-342, APPROVING A PARTIAL REFUND FOR A CIGARETTE PERMIT, for The American Legion, American Legion Road. RES. 85-343, APPROVING A PARTIAL REFUND FOR A CIGARETTE PERMIT, for The Golden Coral, 621 S. Riverside Drive. RES. 85-344, ISSUING A DANCING PERMIT, to Gabe's, 330 E. Washington. Approving Class C Liquor License and Sunday Sales for Yen Ching Restaurant, 1803 Boyrum. Approving Special Class C Beer -Wine License for Maid -Rite Corner, 630 Iowa Avenue. Approving Class C Liquor Li- cense for Coaches Corner Lounge, 1220 Hwy. 6 West. Approving Class C Beer Permit for East-West Oriental Foods, 615 Iowa Avenue. Setting public hearings: To set a public hearing on 12/17/85, to receive comments on a proposed amendment to the 1985 CDBG program and budget. To set a public hearing on 12/17/85, to receive comments on the proposed Iowa City Transit service and fare adjustments. Official Actions December 3, 1385 Page 2 Resolutions: RES. 85-345, ACCEPTING THE WORK FOR THE MELROSE COURT IMPROVE- MENT PROJECT. Correspondence: Resources Conserva- tion Conn. regarding the possibility of an Iowa City Municipal utility. Peter i Fisher of the Bd. of Adjustment regard- ing proposed increases in Bd. of Ad- justment fees. Letters regarding the provision of walkways in the area of West High School from: Carol 1 Hunsicker; Ann Murray, P.T.O. Presi- dent, Horn Elementary; Joan Vanden Berg, Willowcreek Neighborhood Center; t Eugene Fisher, President Keystone t Property Management. Robert Bray, General Mgr. of the Holiday Inn, re- garding vendors on City Plaza, City Mgr. to reply. Southgate Development regarding regulations for monument signs, referred to PPD. Letters in reply to a questionnaire distributed by the Transit Dept. regarding proposed alternatives as solutions for the deficit: Marianne Michael; Mr. 6 Mrs. Gary Kennedy; Ingeborg Solbrig; Patty Mace; Ervin Gjovig; John W. Bowers; Dianna Penney; Jean Schilimoeller; Mrs. Eldon Curry; Katherine Hayles; Milton Exline; Mrs. Art Brommel; John P. French; Rochelle Alwine; Don Arenz; William Meardon representing the ! Ranshaw family; Brian Mahon; Steven ` Bloom; Kathy Bloom; Pater Huyck; Thomas, Cynthia and Thomas H. Charlton, i IV; Ronald 8 Gelaine Detweiler; John Soukoup; E.I. Kral; Linda Manning i presented a petition containing 87 signatures. Pearl Zemlicka regarding proposed increase in parking fines. Memo from the Traffic Engr. regarding: one-way alley -Court Street/First Avenue/A Street/Second Avenue; all -way stop at Dodge Street/Kirkwood Avenue. Applications for Use of Streets and Public Grounds: Delta Zeta Sorority for permission to stop traffic to solicit funds for the Wendell Johnson Clinic on 11/23/85, denied. Moved and seconded to set a public hearing on 12/17/85, on the annexation and rezoning to P of certain City -owned prop- erty including Willow Creek Court, a Official Actions December 3, 1985 Page 3 Portion of Willow Creek Drive and portions of former right-of-way for Highway 1 West near Sunset Street. The Mayor declared the motion carried. Moved and seconded to set a public hearing on 12/17185, on the annexation and rezoning from County CH to CI -1 of 16.2 acres located off of Willow Creek Drive and northwest of Highway 1 West. The Mayor declared the motion carried. Moved and seconded to set a public hearing on 12/17/85, on the annexation and rezoning from County RI -A to CO -1 of 2.1 acres located east of Mormon Trek Boule- vard, south of the Ty'n Cae development and west of West Side Park. The Mayor declared the motion carried. A public hearing was hold on an ordi- nance to permit photographic studios in the CO -1 zone. Moved and seconded that the ordinance to permit photographic studios in the CO -1 zone, be given first vote for passage. The Mayor declared the motion carried. A public hearing was held on an ordi- nance to rezone 3.61 acres from County RI -A to RS -5 for property located north- east of Highway 218 and west of Mormon Trek Boulevard. Moved and seconded that the ordinance to create a Research Development Park (RDP) zone, be given second vote for passage. The Mayor declared the motion carried. Moved and seconded that the ordinance enabling local review of nominations of local properties to the National Register of Historic Places, be given second vote for passage. The Mayor declared the motion carried. Moved and seconded that ORD. 85-3262, REZONE 3.74 ACRES FROM I-1 TO CC -2 OF PROPERTY OWNED BY OWENS BRUSH, INC. (ORAL B LABORATORIES) ON MALL DRIVE, be passed and adopted. Moved and seconded to adopt RES. 85- 346, APPROVING THE PRELIMINARY AND FINAL PLATS OF MALL DRIVE SUBDIVISION by Owens Brush, Inc. (Oral B Laboratories). Moved and seconded to adopt a resolu- tion approving a minor amendment to the final Large Scale Non -Residential Develop- ment plan for Lots 4, 5B and 7 of Bik. 1, Official Actions December 3, 1985 Page 4 Braverman Center (Pepperwood Shopping Center). The Mayor declared the motion defeated. Sandra Eskin, 1047 Woodlawn, appeared. After discussion moved and seconded to adopt RES.85-347, APPROVING A MINOR AMENDMENT TO THE FINAL LARGE SCALE NON-RESIDENTIAL DEVELOPMENT PLAN FOR LOTS 4, 5B AND 7 OF BLK. 1, BRAVERMAN CENTER (PEPPERWOOD SHOPPING CENTER), excluding motion picture theaters as an a,:cepted use. George Knorr, 330 Kimball Rd., pre- sented a letter requesting City snow plows not block the sidewalk on Kimball with the snow from the street. Council requested staff work with Mr. Knorr to solve the problem. Cathy Johnson, 242 Ferson, appeared re the junk cars behind the bus maintenance facility. Council directed the City Attorney to contact the owner re the owner's position on existing cove- nants. The Mayor announced the following vacancies: P&R Comm. - two vacancies for ` unexpired terms ending l/l/87 and 1/l/88. These appointments will be made at the 1/14/86, meeting of the City Council. Moved and seconded to approve the recommendation of P&R Comm. to appoint Karen Hradek as a representative to the Urban Environment Ad Hoc Comm. The Mayor declared the motion carried. Councilmember Baker requested the matter re extension of the Housing Reha- bilitation Target Areas (CDBG 403 Area) be scheduled for informal Council discussion on 12/16. Baker questioned the procedure for City Manager responses to letters in the Consent Calendar. All City Manager letters of reply are filed with the City Clerk. Baker questioned the response to the letter from Robert Bray, Holiday Inn, re Plaza vendors. The City Manager said the response would be one of restating existing policy and requesting some con- sensus of change by the Downtown Associa- tion and/or Chamber of Commerce. Baker requested parking revenue projection figures be provided to Council prior to the public hearing scheduled 12/17 on adjustments in the transit system. Ambrisco requested a press release and media coverage on the decision by Council Official Actions December 3, 1985 Page 5 at their informal session of 12/2 to enforce the current ordinance on cotton- wood trees. AmbriSco also requested an information sheet/pamphlet be prepared for distribution describing the proposed transit changes. The recommendation of the City Council Rules Committee noted as follows: (1) In reviewing the question regarding Council - member spouses serving on City Boards and Commissions, the Rules Committee agreed to a "straight forward policy' stating that "Spouses of Councilmembers shall not be eligible for Board or Commission appoint- ments." Members requested that the min- utes be detailed for Council review. (2) Committee members agreed that unless specified in Board or Commission by-laws that one representative of a Board or Commission shall serve as a representative on another Board or Commission that no dual appointments be made. They further stated they did not recommend members of County Boards or Commissions be eligible for City Boards and Commissions. Baker requested the word "comparable" be in- serted in the last sentence of recommenda- tion 2. Moved and seconded to adopt RES. 85-348, AUTHORIZING THE TRANSFER OF UMTA CAPITAL ASSISTANCE FUNDS FROM THE DUBUQUE URBANIZED AREA ACCOUNT TO THE IOWA CITY URBANIZED AREA ACCOUNT. Moved and seconded to defer until 12/17/85, the resolution establishing income limits for Iowa City Housing Au- thority Assisted Housing Programs. The Mayor declared the motion carried. Moved and seconded to adopt RES. 85- 349, APPROVING CONTRACT AND BOND FOR THE FY86 ALLEY PAVING ASSESSMENT PROJECT. Moved and seconded to adopt the follow- ing resolutions: RES. 85-350, ESTABLISHING FEES FOR CERTAIN SERVICES PERFORMED BY THE FIRE DEPARTMENT; RES. 85-351, ADOPTING A FEE SCHEDULE FOR REVIEW OF PLANNING, ZONING AND BOARD OF ADJUSTMENT APPLICA- TIONS, as amended; RES. 85-352, ESTABLISH- ING A REVISED SCHEDULE OF FEES AND CHARGES FOR INTERMENT AND OTHER SERVICES IN OAK- LAND CEMETERY, as amended. Sandra Eskin, 1047 Woodlawn, appeared. Official Actions December 3, 1985 Page 6 Moved and seconded that ORD. 85-3263, AMENDING SECTION 15-65 OF THE CITY CODE TO ESTABLISH FEES FOR RESIDENTIAL SOLID WASTE COLLECTION, be passed and adopted. Moved and seconded that an ordinance amending Section 23-255 of the City Code to increase the fine for certain parking violations, be given second vote for passage. The Mayor declared the motion carried. Moved and seconded that an ordinance establishing the grade of certain side- walks in Iowa City, Iowa, be given first vote for passage. The Mayor declared the motion carried. Moved and seconded that an ordinance establishing grades of certain alleys in Iowa City, Iowa, be given first vote for passage. The Mayor declared the motion carried. Moved and seconded that the rule re- quiring ordinances to be considered and voted on for passage at two Council meet- ings prior to the meeting at which it is to be finally passed be suspended, the second consideration and vote be waived and that ORD. 85-3264, AMENDMENT REGARD- ING THE RIVER REGULATIONS IN THE MUNICIPAL CODE, be voted on for final 'passage at this time. The Mayor declared the motion carried. Moved and seconded that the ordinance be finally adopted at this time. Moved and seconded that an ordinance to amend the City Charter to allow eligible electors to sign Council Nominating Peti- tions, be given first vote for passage. The Mayor declared the motion carried. Moved and seconded that the rule re- quiring ordinances to be considered and voted on for passage at two Council meet- ings prior to the meeting at which it is to be finally passed be suspended, the second consideration and vote be waived and that ORD. 85-3265, AMENDING CHAPTER 2, ARTICLE II OF THE MUNICIPAL CODE OF IOWA CITY,IOWA, BY AMENDING SECTION 2-20 THERE- OF TO PROVIDE SOME FLEXIBILITY IN SETTING THE DATE FOR THE CITY COUNCIL ORGANIZA- TIONAL MEETING, be voted on for final passage at this time. The Mayor declared the motion carried. Moved and seconded that the ordinance be finally adopted at this time. Official Actions December 3, 1985 Page 7 Moved and seconded that an ordinance providing compensation for the Mayor and Councilmembers of the Council of Iowa City, Iowa, and repealing Ordinance No. 83-3132, be given first vote for passage. Individual Councilmembers concurred. The Mayor declared the motion defeated unani- mously. Moved and seconded to adjourn, 9:50 PM. A more complete description of Council activities is on file i t offic o�..,f City Clerk. s/J MCDON An, MAYOR s/MARIAN K. KARR, TY CLERK yr.. Submitted for Publication - 12/12/85 COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES December 3, 1985 Iowa City Council, reg. mtg., 12/3/85, at 7:30 PM at the Civic Center. Mayor McDonald presiding. Councilmembers present: Ambrisco, Baker, Dickson (7:45), McDonald, Strait, Zuber, Councilmember-elect Courtney. Absent: Erdahl. Staffinembers present: Berlin, Timmins, Karr, Franklin, Lundell. Tape recorded on tape 85-83, Side 2, 269 -End; 85-C90, Sides 1 and 2; 85-C91, Side 1, 1-70. Iowa City Striders presented an award to the City of Iowa City for the Ninth Annual Iowa City Striders Hospice Road Races. Peg McElroy, race direc- tor of the event, presented the award to the Mayor. The Mayor noted the addition of several items to the Consent Calendar. Moved by Ambrisco, seconded by Strait, that the following items and recommen- dations in the Consent Calendar be received, or approved, and/or adopted as amended: Approval of Official Actions of the reg. mtg. of 11/19/85, as published, subject to correction, as recommended by the City Clerk. Minutes of Boards and Commissions: Design Review Comm. -11/6/85; City Council Rules Comm. - 11/19/85; PER Comm. - 11/20/85; Housing Conn. - 11/12/85. Permit Motions and Resolutions: RES. 85-342, Bk. 88, p. 875, APPROVING A PARTIAL REFUND FOR A CIGARETTE PERMIT, for Hawkeye Amusement dba The American Legion, American Legion Road. RES. 85-343, Bk. 88, p. 876, APPROVING A PARTIAL REFUND FOR A CIGARETTE PERMIT, for Hawkeye Amusement dba The Golden Coral, 621 S. Riverside Drive. RES. 85-344, Bk. 88, p. 877, ISSUING A DANCING PERMIT, to Gabe's, Inc. dba Gabe's, 330 E. Washington. Approving Class C Liquor License and Sunday Sales for Yen Ching Restaurant, Inc. dba Yen Ching Restaurant, 1803 Boyrum. Approving Special Class C Beer -Wine License for Neil 0. Wicks & Kevin M. Lenane dba Maid -Rite Corner, 630 Iowa Avenue. Approving Class C Liquor License for James W. Burr dba Coaches Corner Lounge, 1220 Hwy. 6 West. Approving Class C Beer Permit for Inn Ho Shimo dba East-West Oriental Foods, 615 Iowa Avenue. I Setting public hearings: To set a public hearing on 12/17/85, to receive comments on a proposed amendment to the 1985 CDBG program and budget. To set a public hearing on 12/17/85, to receive comments on the proposed Iowa City Transit service and fare adjustments. The City Manager noted the Dail Iowan had erroneously reported in the 12/3 newspaper that theDunt was considering hourly service in peak hours and requested the paper print a retraction on page one notifying the public that Council was considering hour service in non -peak hours only. Resolutions: RES. 85-345, Bk. 88, p. 878, ACCEPTING THE WORK FOR THE MELROSE COURT IMPROVEMENT PROJECT. Correspondence: Resources Conservation Comm. regarding the possi- bility of an Iowa City Municipal utility. Peter Fisher of the'Bd. of Adjustment regarding proposed increases in Bd. of Adjustment fees. Council Activities December 3, 1985 Page 2 Letters regarding the provision of walkways in the area of West High School from: Carol Hunsicker; Ann Murray, P.T.O. President, Horn Ele- mentary; Joan Vanden Berg, Willowcreek Neighborhood Center; Eugene Fisher, President Keystone Property Management. Robert Bray, General Mgr, of the Holiday Inn, regarding vendors on City Plaza, City Mgr. to reply. Southgate Development regarding regulations for monument signs, referred to PPD. Letters in reply to a questionnaire distributed by the Transit Dept. regarding proposed alternatives as solutions for the deficit: Marianne Michael; Mr. 8 Mrs. Gary Kennedy; Ingeborg Solbrig; Patty Mace; Ervin Gjovig; John W. Bowers; Dianna Penney; Jean Schillmoeller; Mrs. Eldon Curry; Katherine Hayles; Milton Exline; Mrs. Art Brcamel; John P. French; Rochelle Alwine; Dan Arenz; William Meardon representing the Ranshaw family; Brian Mahon; Steven Bloom; Kathy Bloom; Peter Huyck; Thomas, Cynthia and Thomas H. Charlton, IV; Ronald 8 Gelaine Detweiler; John Soukoup; E.I. Kral; Linda Manningpresented a petition containing 87 signatures. Pearl Zemlicka regarding proposed increase in parking fines. Memo from the Traffic Engr. regarding: one-way alley -Court Street/First Avenue/A Street/Second Avenue; all -way stop at Dodge Street/Kirkwood Avenue. (Dickson arrived 7:45) Applications for Use of Streets and Public Grounds: Delta Zeta Sorority for permission to stop traffic to solicit funds for the Wendell Johnson Clinic on 11/23/85, denied. Affirmative roll call unanimous, 6/0, Erdahl absent. The Mayor declared the motion carried and repeated the public hearings as set. Moved by Dickson, seconded by Ambrisco, to set a public hearing on 12/17/85, on the annexation and rezoning to P of certain City -owned property including Willow Creek Court, a portion of Willow Creek Drive and portions of former right-of-way for Highway 1 West near Sunset Street. The Mayor declared the motion carried, 6/0, Erdahl absent. Moved by Zuber, seconded by Ambrisco, to set a public hearing on 12/17/85, on the annexation and rezoning from County CH to CI -1 of 16.2 acres located off of Willow Creek Drive and northwest of Highway 1 West. The Mayor declared the motion carried, 6/0, Erdahl absent. i Moved by Zuber, seconded by Strait, to set a public hearing on 12/17/85, on the annexation and rezoning from County RI -A to CO -1 of 2.1 acres located east of Mormon Trek Boulevard, south of the Ty'n Cae development and west of West Side Park. The Mayor declared the motion carried, 6/0, Erdahl absent. A public hearing was held on an ordinance to permit photographic studios in the CO -1 zone. No one appeared. Moved by Zuber, seconded by Baker, that the ordinance to permit photo- graphic studios in the CO -1 zone, be given first vote for passage. Affirma- tive roll call vote unanimous, 6/0, Erdahl absent. The Mayor declared the motion carried. r Council Activities December 3, 1985 Page 3 A public hearing was held on an ordinance to rezone 3.61 acres from County Rl-A to RS -5 for property located northeast of Highway 218 and west of Mormon Trek Boulevard. Staffinember Franklin reported that the Johnson County Supervisors had reviewed the request and found it to be consistent with fringe policy., the Moved by Ambrisco, seconded by Strait, that the ordinance to create a Research Development Park (RDP) zone, be given second vote for passage. Affirmative roll call vote unanimous, 6/0, Erdahl absent. The Mayor declared the motion carried. reviewvof nominationseofnlocalyp operties too theh National cRegisternof 1His- toric Places, be given second vote for passage. Affirmative roll call vote unanimous, 6/0, Erdahl absent, The Mayor declared the motion carried. Moved by Ambrisco, seconded by Dickson, that ORD. 85-3262, Bk. 26, pp. 378-381, REZONE 3.74 ACRES FROM I-1 TO CC -2 OF PROPERTY OWNED BY OWENS BRUSH, INC. (ORAL B LABORATORIES) ON MALL DRIVE, be passed and adopted. Affir roll tali vote unanimous, 6/0, Erdahl mative absent. The Mayor declared the ordinance adopted. Moved by Ambrisco, seconded by Dickson, to adopt RES. 85-346, Bk. 88, pp. 879-880, APPROVING THE PRELIMINARY AND FINAL PLATS OF MALL DRIVE SUBDIVISION by, Dwens Brush, Inc. (Oral B Laboratories). Staffinember Franklin explained the area would be watched for particular traffic problems near the intersec- tion of Mall Drive and First Avenue. Affirmative roll call vote unanimous, 6/0. Erdahl absent. The Mayor declared the resolution adopted. Moved by Ambrisco, seconded by Strait, to adopt,a resolution approving a minor amendment to the final Large Scale Non -Residential Development plan for Lots 4, 58 and 7 of Blk. 1, Braverman Center (Pepperwood Shopping Center). Individual Councilmembers expressed their views regarding the potential of motion picture theaters in the shopping center. The Mayor declared the motion defeated, 3/3, with the following division of roll call vote: Ayes: McDonald, Strait, Ambrisco. Nays: Baker, Dickson, Zuber. Absent: Erdahl. Sandra Eskin, 1047 Woodlawn, appeared. After discussion moved by Baker, seconMINORded AMENDMENTbTO,to THE FINALLARGESCALE ,NONBk. RESIOENTIAL BDEVELOPMENT PLAN FOR LOTS 4, SB AND 7 OF BLK. 1, BRAVERMAN CENTER, excluding motion picture thea- ters as an accepted use. Affirmative roll call vote unanimous, 4/2, with the following division of roll call vote: Ayes: Dickson, McDonald, Zuber, Baker. Nays: Strait, Ambrisco. Absent: Erdahl. The Mayor declared the resolution adopted. George Knorr, 330 Kimball Rd., presented a letter requesting City snow plows not block the sidewalk on Kimball with the snow from the street. Council requested staff work with Mr. Knorr to solve the problem. Cathy Johnson, 242 Ferson, appeared re the junk cars behind the bus maintenance facility. The City Attorney reviewed the history of the site. Council directed the City Attorney to contact the owner re the owner's position on existing covenants. Copies of the correspondence will be furnished to Council and to Ms. Johnson. Council Activities Oecembcr 3, 1985 Page 4 The Mayor announced the following vacancies: P&R Comm. - two vacancies for unexpired terms ending 1/1/87 and 1/1/88. These appointments will be made at the 1/14186, meeting of the City Council. Moved by Dickson, seconded by Ambrisco, to approve the recommendation of P&R Comm. to appoint Karen Hradek as a representative to the Urban Environ- ment Ad Hoc Comm. Affirmative roll call vote unanimous, 6/0, Erdahl absent. The Mayor declared the motion carried. Councilmember Baker requested the matter re extension of the Housing Rehabilitation Target Areas (CDBG 403 Area) be scheduled for informal Council discussion on 12/16. Baker questioned the procedure for City Manager re- sponses to letters in the Consent Calendar. The City Manager explained if an established policy exists or Council was resolving the matter a response would wait until the matter is resolved or the response would be existing policy. If the matter has not been addressed by Council the comment on the agenda would state the City Manager would respond after Council direction. All City Manager letters of reply are filed with the City Clerk. Baker ques- tioned the response to the letter from Robert Bray, Holiday Inn, re Plaza vendors. The City Manager said the response would be one of restating exist- ing policy and requesting some consensus of change by the Downtown Associa- tion and/or Chamber of Commerce. Baker requested parking revenue projection figures be provided to Council prior to the public hearing scheduled 12/17 on adjustments in the transit system. Ambrisco requested a press release and media coverage on the decision by Council at their informal session of 12/2 to enforce the current ordinance on cottonwood trees. Ambrisco also requested an information sheet/pamphlet be prepared for distribution describing the proposed transit changes. The recommendation of the City Council Rules Committee noted as follows: (1) In reviewing the question regarding Councilmember spouses serving on City Boards and Commissions, the Rules Committee agreed to a "straight for- ward policy" stating that "Spouses of Councilmembers shall not be eligible for Board or Commission appointments." Members requested that the minutes be detailed for Council review. (2) Committee members agreed that unless specified in Board or Commission by-laws that one representative of a Board or Commission shall serve as a representative on another Board or Commission that no dual appointments be made. They further stated they did not recom- mend members of County Boards or Commissions be eligible for City Boards and Commissions. Baker requested the word "comparable" be inserted in the last sentence of recommendation 2. Moved by Strait, seconded by Ambrisco, to adopt RES. 85-348, Bk. 88, pp. 8B3-884, AUTHORIZING THE TRANSFER OF UMTA CAPITAL ASSISTANCE FUNDS FROM THE DUBUQUE URBANIZED AREA ACCOUNT TO THE IOWA CITY URBANIZED AREA ACCOUNT. Affirmative roll call vote unanimous, 6/0, Erdahl absent. The Mayor declared the resolution adopted. The City Manager summarized the proposed arrangement with the City of Dubuque. No further action would be taken by staff until Council was appraised. Staffinember Lundell noted a portion of his memo dealing with the option to purchase used buses. Council concurred. Council Activities December 3, 1985 Page 5 Moved by Strait, seconded by Ambrisco, to defer until 12/T7/85, the resolution establishing income limits for Iowa City Housing Authority As- sisted Housing Programs. The Mayor declared the motion carried, 6/0, Erdahl absent. Council requested further clarification of the figures prior to action. Moved by Strait, seconded by Dickson, to adopt RES. 85-349, Bk. 88, pp. 885-886, APPROVING CONTRACT AND BOND FOR THE FY86 ALLEY PAVING ASSESSMENT PROJECT. Affirmative roll call vote unanimous, 6/0, Erdahl absent. The Mayor declared the resolution adopted. Moved by Strait, seconded by Zuber, to adopt the following resolutions: RES. 85-350, Bk. 88, p. 887, ESTABLISHING FEES FOR CERTAIN SERVICES PERFORMED BY THE FIRE DEPARTMENT; RES. 85-351, BK. 88, p. 888-889, ADOPTING A FEE SCHEDULE FOR REVIEW OF PLANNING, ZONING AND BOARD OF ADJUSTMENT APPLICATIONS, as amended; RES. 85-352, Bk. 88, pp. 890-892, ESTABLISHING A REVISED SCHEDULE OF FEES AND CHARGES FOR INTERMENT AND OTHER SERVICES IN OAKLAND CEMETERY, as amended. Sandra Eskin, 1047 Woodlawn, appeared. Affirmative roll call vote unanimous, 6/0, Erdahl absent. The Mayor declared the resolutions adopted and noted informal Council discussion to amended the Bd. of Adjustment fee for a variance to $150 and refundable if the request was granted. Also the resolu- tion re fees and charges in Oakland Cemetery was amended not to increase the burial fees of infants. Moved by Zuber, seconded by Strait, that ORD. 85-3263, Bk. 26, pp. 382-383, AMENDING SECTION 15-65 OF THE CITY CODE TO ESTABLISH FEES FOR RESI- DENTIAL SOLID WASTE COLLECTION, be passed and adopted. Affirmative roil call i vote unanimous, 6/0, Erdahl absent. The Mayor declared the ordinance adopted. Moved by Ambrisco, seconded by Dickson, that an ordinance amending Sec- tion 23-255 of the City Code to increase the fine for certain parking viola- tions, be given second vote for passage. The Mayor declared the motion I carried, 5/1, with the following division of roll call vote: Ayes; Dickson, I Strait, Zuber, Ambrisco, Baker. Nays: McDonald. Absent: Erdahl. Moved by Strait, seconded by Ambrisco, that an ordinance establishing the grade of certain sidewalks in Iowa City, Iowa, be given first vote for pas- sage. Affirmative roll call vote unanimous, 6/0, Erdahl absent. The Mayor declared the motion carried. Moved by Zuber, seconded by Strait, that an ordinance establishing grades of certain alleys in Iowa City, Iowa, be given first vote for passage. Af- firmat1ve roll call vote unanimous, 6/0, Erdahl absent. The Mayor declared the motion carried. Moved by Ambrisco, seconded by Strait, that the rule requiring ordinances to be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the second consideration and vote be waived and that ORD. 85-3264, Bk. 26, pp. 384-386, AMENDMENT REGARDING THE RIVER REGULATIONS IN THE MUNICIPAL CODE, be voted on for final passage at this time. Affirmative roll call vote unanimous, 6/0, Erdahl absent. The Mayor declared the motion carried. Moved by Ambrisco, Council Activities December 3, 1985 Page 6 seconded by Dickson, that the ordinance be finally adopted at this time. Affirmative roll call vote unanimous, 6/0, Erdahl absent. The Mayor declared the ordinance adopted. Moved by Dickson, seconded by Ambrisco, that an ordinance to amend the City Charter to allow eligible electors to sign Council Nominating Petitions, be evote r le all vote unanimous, 6/0, Erdahl absent. The Mayodecared thmotion carried Movd by Zuber, seconded by Strait, that the rule requiring ordinances to be considered and voted on for passage at two Council meetings prior to the consid- eration at andwvote be waived andich it is to be that ORD. 85-3265,assed be Bk. 260 pp. 3B7-389, AMEND- , CHAPTER 2, ARTICLE II OF THE MUNICIPAL CODE OF IOWA CITY,IOWA, BY AMENDING SECTION 2-20 THEREOF TO PROVIDE SOME FLEXIBILITY IN SETTING THE DATE FOR THE CITY COUNCIL ORGANIZATIONAL MEETING, be voted on for final passage at this time. Affirmative roll call vote unanimous, 6/0, Erdahl absent. The thconded by Strait, that eoo ordinance be finally adopted at this time.e motion carried. Moved by Ath ordinance ce adopte vote unanimous, 6/0, Erdahl absent. The Mayor declared the ordinance adopted. b Ambrisco, that an ordinance providing b Dickson, seconded y Cit com Moved y Iowaenandsrepealing the 0 OrdinanMayor ce No. 83 3132,b be givenhfirst vote for opassage. The Mayor noted funding had been included in the FY86 budget and at the time the budget was approved the City did not realize the problems facing it going into FY87. The Mayor noted the citizenry would be asked to give up something to aid the budget, the Council should be willing to give up something along with t this the citizens. Therefore he Individual Councilmemberswconcurred. ould be inThe9Mayor declared ainst the increase time.motion defeated unanimously, 0/6, Erdahl absent. Moved by Baker, seconded by Ambrisco, to adjourn, 9:50 PM. The Mayor ` declared the motion carried unanimously, 6/0, Erdahl absent. 11111 6M*1 F, I '1: I I. ATTEST: MR + I COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES December 17, 1985 Iowa City Council, reg. mtg., 12/17/85, 7:30 PM at the Civic Center. Mayor McDonald presiding. Councilmembers present: Ambrisco, Baker, Dickson, Erdahl, McDonald, Strait, Zuber. Absent: None. Staffinembers present:Berlin, Helling, Boyle, Karr, Milkman, Gannon, McGonagle, Vitosh, Heaton, Miller, Reynolds, Davidson, Lundell, Joyce Carroll. Council minutes tape recorded on Tape 85-C91, Side 1, 70 -End and Side 2, all; 85-C94, Sides 1 and 2; 85-C95, Side 1, 1-126. The Mayor noted the addition of correspondence regarding the Transit ad- justments. Moved by Strait, seconded by Dickson, that the following items and recommendations in the Consent Calendar be received, or approved and/or adopted as amended: Approval of Official Actions of the spec. mtg. of 11/26/85 and of the reg. mtg of 12/3/85, as published, subject to correction, as recommended by the City Clerk. Minutes of Boards and Commissions: Civil Service Comm. -11/22/85; Mayor's Youth Employment Program - 11/20/85; Bd of Library Trustees - 11/21/85; Riverfront Comm. - 11/6/85; P&R Comm. - 11/20/85; Sr. Center Comm. - 11/13/85; P&Z Comm. - 11/18/85; Broadband Telecomm. Conm. - 10/14/85, 10/22/85, 10/28/85; CCN Comm. - 11/19/85. Permit Motions: Approving Class E Beer Permit and Sunday Sales for Randall's International, Inc. dba Randall Foods, 1851 Lower Muscatine Road. Approving Class E Beer Permit and Sunday Sales for The Southland Corp., District 1351 dba Seven -Eleven Store 018048, 820 First Avenue. Approving Class C Liquor License for William A. Bock, Jr. dba Studio 114 Ent., Inc., 114 Wright Street. Approving Class C Liquor License for Four Cushions, Inc. dba Dooley's, 18-20 South Clinton. Motions: Approving disbursements in the amount of $2,628,031.64 for the period of 11/1 thru 11/30/85, as recommended by the Finance Director, subject to audit. Resolutions: RES. 85-353, Bk. 88, p. 893, ADOPTING SUPPLEMENT NUMBER 26, to the Code of Ordinances of the City of Iowa City, Iowa. RES. 85-354, Bk. 88, pp. 894-895, ESTABLISHING A POLICY THAT SPOUSES AND RELATIVES OF CITY COUNCILMEMBERS, PERSONS ALREADY SERVING AS BOARD OR COMMISSION MEM- BERS, AND MEMBERS OF COMPARABLE COUNTY BOARDS AND COMMISSIONER SHALL NOT BE ELIGIBLE FOR APPOINTMENT TO CITY BOARDS OR COMMISSIONS. RES. 85-355, Bk. 88, p. 896, ACCEPTING THE WORK FOR THE SEWER SYSTEM REHABILITATION PROJECT, as constructed by J.C. Construction, Ltd. of Iowa City, Iowa. RES. 85-356, Bk. 88, p. 897, ACCEPTING THE WORK FOR THE HANDICAPPED ACCESSIBLE PUBLIC RESTROOMS IN UPPER CITY PARK. Correspondence: Letters regarding proposed changes in the transit services from: Cheryl Pardee Huyck; Mr. & Mrs. Willard Lane; Bessie E. Buxton; Katie Schweitzer; Rita Mosquita; Richard Fosse; Julie Black; A.B. Reno; John Soukup; Bevelyn Ranshaw; Dixie Nava; Opal Kennard; Lynne Hirleman; Robert Shaw; Bessie Buxton; Fred Pampel; Cynthia Fain; Maynard & Council Activities December 17, 1985 Page 2 Isabelle Welk; Barbara Johnson; Colleen Krause; Jack & Susan Fiorito; Sister Sandra Buchner, OSF; Milton Exline; Thomas, Cynthia, & Thomas IV Charlton; Barbara Carlson; Sandra Hines Vaughan; Assn. for Retarded Citi- zens; Ltr. from 9 members of Work Experience Special Advisory Group; Mildred Baum; Steven Brase; Mrs. Alpha Bold; Esther, Peter, David Bloesch; Mrs. G. Bronmel; Kathy Edwards; Catherine Moore; Kate Corbin; Patricia Tekippe; and Members of Independent Living. Jerry Arganbright, Principal of West High School, proposing walkways be established in the area of West High, City Mgr. will reply. Eugene Fisher of Keystone Property Management Co. regarding proposal from Planning staff regarding walkways in the West High area, City Mgr. will reply. Petition from George Knorr and 26 resi- dents of Kimball Road regarding snow plowing on Kimball Road. Linda K. Houck of Kimball Road regarding snow plowing on Kimball Road. John Wilson regarding proposal of Tipton Flight Corp. to provide self-service fuel sales at the Iowa City Airport, referred to the Airport Comm. for recommen- dation. Tom Slockett in support of the Mayor's Youth Employment Program. Ervin Gjovig regarding the city deficit, referred to City Mgr. for reply. Memo from Traffic Engr. re: Seventh Avenue/Friendship Street/Wales Street. Memo from Civil Service Comm. furnishing certified lists of applicants for the following positions: Police Captain/Police Dept.; Police Sergeant/Police Dept. ications for use holidaylevent on 11/4/85,oapprovPlaza: Downtown Association ed.DowntownAssociationfor permission to play holiday music over a public address system from the Holiday Inn thru 12/26/85, approved. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. A public hearing was held on the annexation and rezoning to P of certain City -owned property including Willow Creek Court, a portion of Willow Creek Drive and portions of former right-of-way for highway 1 West near Sunset Street. No one appeared. A public hearing was held on the annexation and rezoning from County CH to CI -1 of 16.2 acres located off of Willow Creek Drive and northwest of Highway 1 West. No one appeared. A public hearing was held on the annexation and rezoning from County RI -A to CO -1 of 2.1 acres located east of Mormon Trek Boulevard, south of the Ty'n Cae Development and west of Westside Park. No one appeared. Moved by Ambrisco, seconded by Dickson, that the ordinance to rezone 3.61 acres from County Ri-A to RS -5 for property located northeast of Highway 218 and west of Mormon Trek Boulevard, be given first vote for passage. Affirma- tive roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Strait, seconded by Dickson, that the rule requiring ordinances to be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the second considera- tion and vote be waived and that ORD. 85-3266, Bk. 26, pp. 389-390, TO PERMIT Council Activities December 17, 1985 Page 3 PHOTOGRAPHIC STu0I0S IN THE CO -1 ZONE,/ be voted on for final passage at this time. Affirmative roll call vote unanimous, 7/0 all Councilmembers present. The Mayor declared the motion carried. Moved by Strait, seconded by Dickson, that the ordinance be finally adopted at this time. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the ordinance adopted. Moved by Ambrisco, seconded by Baker, that ORD. 85-3267, Bk. 26, pp. 391- 401, TO CREATE A RESEARCH DEVELOPMENT PARK (RDP) ZONE, be passed and adopted. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the ordinance adopted. Moved by Baker, seconded by Ambrisco, that ORD. 85-3268, Bk. 26, pp. 402- 404, ENABLING LOCAL REVIEW OF NOMINATIONS OF LOCAL PROPERTIES TO THE NATIONAL REGISTER OF HISTORIC PLACES, be passed and adopted. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the ordinance adopted. Moved by Strait, seconded by Ambrisco, that ORD. 85-3269, Bk. 26, pp. 405-407, PLANNED DEVELOPMENT HOUSING (PDH -8) ON 7.44 ACRES FOR MELROSE LAKE APARTMENTS LOCATED ON WOODSIDE DRIVE EXTENDED, be passed and adopted. The Mayor declared the ordinance adopted, 4/3, with the following division of roll call vote: Ayes: Zuber, Ambrisco, McDonald, Strait. Nays: Baker, Dickson, Erdahl. Moved by Strait, seconded by Ambrisco, to adopt RES. 85-357, Bk. 88 898-899, APPROVING THE PRELIMINARY AND FINAL LARGE SCALE RESIDENTIAL DEVELOP- MENT (LSRD) PLAN FOR MELROSE LAKE APARTMENTS LOCATED ON WOODSIDE DRIVE EXTENDED. The Mayor declared the resolution adopted, 4/3, with the following division of roll call vote: Ayes: Ambrisco, McDonald, Strait, Zuber. Nays: Baker, Dickson, Erdahl. Moved by Ambrisco, seconded by Baker, to adopt RES. 85-358, Bk. 88, pp. 900-901, ADOPTING FINDINGS REGARDING THE REASONS FOR ADOPTION OF ORDINANCE NO. 85-3240, REZONING THE NEUZIL PROPERTY. The Mayor declared the resolution adopted, 6/1, with the following division of roll call vote: Ayes: Baker, Dickson, Erdahl, McDonald, Strait, Ambrisco. Nays: Zuber. A public hearing was held on a proposed amendment to the 1985 Community Development Block Grant (CDBG) Program and Budget. No one appeared. The Mayor announced the deletion of a resolution authorizing and approving an amendment to the 1985 Community Development Block Grant (CDBG) Program and Budget and a resolution authorizing the Mayor to sign and the City Clerk to attest an agreement with Handicare, Inc. for use of the 1985 Community Develop- ment ManagerBlock explainedFunds that Hanndicare, Inc.for the Hwouldabe able tororam fund the work The through next year's appropriation. Roger Simon appeared re a landlord tenant dispute and possible discrimina- tion. The City Manager suggested he contact the State Ombudsman. John Balmer, 10 Princeton Ct., acknowledged the 8 years Councilmember Erdahl served on the i Council Activities December 17, 1985 Page 4 City Council and thanked him for his efforts. Two members of the University of Iowa Hockey Club appeared endorsing the concept of an indoor facility for the last remaining urban renewal parcel, 64-1b. The Mayor announced the following vacancies: Mayor's Youth Employment Bd. -one vacancy for an unexpired term plus a three-year term ending 4/1/89 and one vacancy for a three-year term ending 4/1/89; Human Rights Comm. - one vacancy for an unexpired term ending 1/1/88; Airport Comm. - one vacancy for a six-year term ending 3/1/92; Design Review Comm. - one vacancy for an indefinite term; CCN - three vacancies for three-year terms ending 3/1/89; Broadband Telecomm. Conn. - one vacancy for a three-year term ending 3/13/89. These appointments will be made at the 1/28/86, meeting of the City Council. Moved by Strait, seconded by Dickson, to appoint Mary Ann Wallace, 1509 Brookwood Drive to the P&Z Comm. for an unexpired term ending 5/1/88; John Moreland, Jr., 1205 E. Washington to the Resources Conservation Comm. for a three-year term ending 1/1/89 and to schedule discussion after the first of the year regarding the remaining three vacancies; Mike Connell, 1916 California to the Bd. of Examiners of Plumbers for a two-year term ending 12/31/87; Michael McDonald, 409 7th Ave. to the Bd. of Adjustment for a five-year term ending 1/1/91; W. Fred Mims, 1022 Wylde Green to the Human Rights Comm. for a three- year term ending 1/1/89. Erdahl stated he was pleased to have served the past eight years for the citizens of Iowa City. Moved by Erdahl, seconded by Dickson, to defer until 1/14/86 recommenda- tions from: Riverfront Comm.; Broadband Telecomm. Comm.; Committee on Commu- nity Needs. The Mayor declared the motion carried, 7/0, all Councilmembers present. Moved by Strait, seconded by Dickson, to adopt RES. 85-359, Bk. 88, pp. 902-904, CERTIFYING UNPAID WATER, SEWER AND REFUSE CHARGES TO COUNTY AUDITOR FOR COLLECTION IN THE SAME MANNER AS A PROPERTY TAX. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the reso- lution adopted. Moved by Erdahl, seconded by Strait, to adopt RES. 85-360, Bk. 88, pp. 905-905, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST THE RELEASE OF A REAL ESTATE MORTGAGE EXECUTED BY DONALD H. AND JANET K. STRAND. Affirma- tive roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Strait, seconded by Baker, to adopt RES. 85-361, Bk. 88, pp. 907-910, ACCEPTING AN OFFER TO PURCHASE A CERTAIN PARCEL OF LAND, KNOWN AS PARCEL "C" LOCATED IN THE LOWER RALSTON CREEK AREA OF IOWA CITY, IOWA, from John Roffman. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Council Activities December 17, 1985 Page 5 Moved l, seconded dot RES. 85-36, 912-913, INTENTrTOhCONVEY TO THE bUNIVERSITY OFy akertoaIOWA THE VACATED2MEBk. LROSE A,VEWHE Affirmative roll call RIGHT-OF-WAY BETWEEN BYINGTON ROAD AND RIVERSIDE DRIVE. vote unanimous, 7/0, all Councilmembers present. The May lution adopted. or declared the reso- Moved by Dickson, seconded by Baker, to adopt RES. 85-363, Bk. 88, pp. 914-919, INTENT AND PROPOSAL TO DISPOSE OF UTILITY EASEMENT ON LOT 14, OAKES MEADOW ADDITION TO IOWA CITY. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by ESTABLISHING INCOME seconded yStrait, LIMITS FORIOWACITY oHOUSING RES.85-364, ASSISTED HOUSING PROGRAMS. Affirmative roll call vote unanimous, 7/0, all Councilmembers pres- ent. The Mayor declared the resolution adopted. Moved by Baker, seconded by Dickson, to adopt RES. 85-365, Bk. 86, pp. 921-925, AUTHORIZING ACCEPTANCE OF TECHNICAL ASSISTANCE WORK PLAN FOR HUD/SBA TECHNICAL ASSISTANCE FOR LOCAL ECONOMIC DEVELOPMENT (re Clear Creek r park). Affirmative roll call vote unanimousesearch , 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Dickson, seconded by Ambrisco, to adopt RES. 85-366, Bk. 88, p. 926, AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS FOR VARIOUS PURCHASES IN ACCORDANCE WITH THE ANNUAL OPERATING BUDGET, CONTRACTS FOR PUBLIC IMPROVEMENTS WHEN THE TOTAL COST OF SUCH PUBLIC IMPROVEMENT DOES NOT EXCEED THE SUM OF $25,000, AND FOR SERVICES WHEN THE TOTAL COST OF SUCH SERVICES DOES NOT EXCEED $25,000. Affirmative roll call vote unanimous, 7/0, all Councilmembers pres- ent. The Mayor declared the resolution adopted. Moved by Dickson, seconded by Erdahl, to adopt RES. 85-367, Bk. 88, p. 927-930, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A 28E CONTRACT WITH JOHNSON COUNTY AND OLD CAPITOL CAB CO. OF IOWA CITY, IOWA, FOR THE FY86 SEATS SUPPLEMENTAL TAXI SERVICE. Affirmative roll call vote unani- mous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Erdahl, seconded by Dickson, to defer, until the next formal Council meeting, a resolution abolishing vacant positions in Housing and In- spection Services, Police, Fire, Streets, Planning and Program Development, Parks & Recreation, and Finance. Zuber raised concerns regarding the account- ant position being eliminated in Finance. Council agreed to defer final action until their formal meeting later in the week. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. Moved by ESTABLISHING Baker AREVISED LA LANDFILL USE FEE, adopt to S , (from $7.75 per O per*t *ton for land- fill use and increasing the State's surcharge to the minimum charge from $1.00 to $1.05). Affirmative roll call vote unanimous, 7/0, all Councilmembers pres- ent. The Mayor declared the resolution adopted. Council Activities December 17, 1985 Page 6 Moved by Ambrisco, seconded by Dickson, that the ordinance repealing Sec- tions 3-17 and 3-18 in Chapter 3 ("ADVERTISING"), Chapter 19, ("JUNK DEALERS AND PAWN BROKERS") and Article II of Chapter 21 ("FORTUNE-TELLERS, PALMISTS, PHRENOLOGISTS AND CLAIRVOYANTS") of the Code of Ordinances of the City of Iowa City, Iowa, be given first vote for passage. The Mayor declared the motion carried, 6/1, with the following division of roll call vote: Ayes: Strait, Zuber, Ambrisco, Dickson, Erdahl, McDonald. Nays: Baker. Moved by Strait,, seconded by Ambrisco, that ORD. 85-3270, Bk. 26, pp. 408-409, AMENDING SECTION 23-255 OF THE CITY CODE TO INCREASE THE FINE FOR CERTAIN PARKING VIOLATIONS (increasing overtime parking fines from E2 to E3), be passed and adopted. The Mayor declared the ordinance adopted, 6/1, with the following division of roll call vote: Ayes: Zuber, Ambrisco, Baker, Dickson, Erdahl, Strait. Nays: McDonald. Moved by Erdahl, seconded by Strait, that the rule requiring ordinances to be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed besuspended, the second considera- tion and vote be waived and that ORD. 85-3271,• Bk. 26, pp. 410-411, ESTABLISH- ING THE GRADE OF CERTAIN SIDEWALKS IN IOWA CITY, IOWA (contained in the FY86 Sidewalk Assessment Project), be voted on for final passage at this time. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Erdahl, seconded by Strait, that the ordinance be finally adopted at this time. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the ordinance adopted. Moved by Erdahl, seconded by Zuber, that the rule requiring ordinances to be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the second considera- tion and vote be waived and that ORD. 85-3272, Bk. 26, pp..412-413, ESTABLISH- ING THE EDGE OF SLAB GRADES OF CERTAIN ALLEYS IN IOWA CITY, IOWA (contained in the FY86 Alley Paving Assessment Project), be voted on for final passage at this time. Affirmative roll call vote unanimous, 7/0, all Councilmembers pres- ent. The Mayor declared the motion carried. Moved by Erdahl, seconded by Strait, that the ordinance be finally adopted at this time. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the ordinance adopted. Moved by Erdahl, seconded by Strait, that the rule requiring ordinances to be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the second considera- tion and vote be waived and that ORD. 85-3273, Bk. 26, pp. 414-415, TO AMEND THE CITY CHARTER TO ALLOW ELIGIBLE ELECTORS TO SIGN COUNCIL NOMINATING PETI- TIONS, be voted on for final passage at this time. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Erdahl, seconded by Ambrisco, that the ordinance be finally adopted at this time. Affirmative roll call vote unanimous, 7/0, all Council - members present. The Mayor declared the ordinance adopted. A public hearing was held regarding proposed Iowa City Transit fare and service level adjustments. The following people appeared: Lori Bears, 21 N. Dodge; Michael Rose, 716 Walnut, and two West High students; Kathleen Wagner, Council Activities December 17, 1985 Page 7 305 Ferson Ave.; Nicholas Johnson, Box 1876; Rob Wrisberg, 606 Oakland Ave.- Tim Keller, 721 E. College; Don Wagner, Forest View; Boris Standfield; Mark Brennan, 5 Bella Vista; Kenneth Wessels, 2400 Muscatine; Mark Brown; Paul Close, 61 Regal Lane; Faith Knowler, 207 Golfview; Frank DePirro, 1614 Morningside Dr.; Richard Hovet, 1427 Oakcrest; Ken Ryan, 3206 Friendship St.; Fae D. Lind, 215 Iowa Ave.; Carol Lear, 2003 8th St.; Gary Sanders, 728 1/2 Oakland Ave; Cathy Johnson, 242 Ferson; Ron Vogel, 307 3rd St.; Dan Daily, 427 902 N. S. Van Buren; Bob Miller, 2526 Nevada; Anne Rawland, 839 Rosevelt; Peter Huyck, Moved by DicksDiane n,seconded rbyCAmbrisco, toaroline eaccept2thea correspondencehfrom 727 Wlnut; and Feater athe League of Women Voters, submitted by Faith Knowler and the statement from Nicholas Johnson. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. Individual Councilmembers expresed their concerns re the proposed fare and service level adjustments. Council agreed to hold a f special formal meeting Friday morning, December 20, at 7:30 a.m. to discuss the f adjustments. 3f Moved by Erdahl, seconded by Baker, to adjourn 11:00 p.m. clared the motion carried unanimously. The Mayor de- MCDONA D, MAYOR &:i�e ATTEST: � C• L`TTY CLERK i Informal Council Meeting December 16, 1985 Informal Council Discussion: December 16, 1985, 6:40 p.m. at the Civic Center Council ChamYe_r_s.7_Wyor John McDonald presiding. Council Present: McDonald, Zuber, Strait, Dickson, Erdahl (6:45 p.m.), Baker p.m. ouncil-Elect Courtney. Staff Present: Berlin, Helling, Karr, Smith, Boyle, Beagle, Milkman, Hencin, m os en, Bieri. Others Present: Library Board. Tape-recorded: ecorded: Reel 85-C92, Side 1, all, Side 2, all; Reel 85-C93, Side 1, 3-338 , PLANNING AND ZONING A. Public hearin on the annexation and rezoningto P of certain Cit -owned ro er enc u in i ow ree our aportiono i ow ree rive an ortions of tormer right-of-way or Highway 1 Westnear bunser MreeT. Milkman said s is public right-of-way proper y and is a City initTaTed application. B. Public hearin on the annexation and rezonin from Count CH to CI-1 of TUT acres oca e o m ow ree r v_e an nor wes o ig way West. i aml n expiaineatnis is a voluntary annexation which involves our properties and is a City initiated annexation at the request of the F: Johnson County Health Department. Milkman said all uses currently at the location are appropriate to the CI-1 zoning. The Planning and Zoning Commission recommended the intersection be signalized. Staff and Pian- ning and Zoning Commission recommend approval of the annexation and rezoning. C.. Public hearin on the annexation and rezonin from Count R1-8 to Co-1 of 2. acres oca a eas o ormon re ou evar sou o n ae Devel- opment eve -o men and west of Westside Park. Beagle stated the Planning and zoning omission recommended approvaT with the condition that access from Mormon Trek Blvd. to the property be limited to a single curb cut located within 200 feet of the north property line of the lot. Beagle stated an agreement regarding the access point has been written and is included in the Council packet. D. Consideration of an ordinance to rezone 3.61 acres from County R1A to Trek Boulevard. In response to strait, ueagie statea parKing neeus Lu equa—Tone-sigh of the occupancy level of the main auditorium of a church. Beagle noted the applicant will need to go through the Board of Adjustment to build the church. E. Consider an ordinance to ermit hoto ra hic studios in the CO -1 zone. In response o ran c ona s a six ounce votes are neeaed o waive readings and to adopt the ordinance. j -Y 1 Informal Council Meeting December 16, 1985 Page 2 F. Consider an ordinance to create a research development park zone. No discussion. G. Consider an ordinance enablin local review of nominations of local proper ies o e a lona eg s er of Historic Places. No discussion. H. Consider an ordinance for Planned Develo nt Housin PDH -8 on 7.44 acres or Melrose Lake ar men s. an s a e a epar en o a er, r a3�as a anagemen ras granted conditional approval of the plans for this development. The condition states that a geotechnical person is required to review the excavation of the foundations. In response to McDonald, Milkman said the applicant has received the Department of Water, Air and Waste Management's information. I. Consider a resolun ovinu he LSRD tan r Melrose Lake A art - o oisos.men s. s teren r um A ends Item No. 4 - a resolution ado tin findings re ardin the reasons for ado tion of Or finance No. 85-324 rezoninga Neuziproperty. ounci agreed o proceed With approval OT the resolution. COUNCIL TIME: Reel 85-C92, Side 1 Berlin stated agenda Items No. 6 and 7 can be deleted because they can be funded next year. EXTENSION OF CDBG 403 AREA: Reel 85-C92, Side 1 Hencin said Councilmembers received a memo in their packet regarding this issue, a resident of the 900 block of North Gilbert Street has requested that the area be designated for the Housing Rehabilitation Program, and the area does have a majority of lower income property owners and qualifies for the program. Strait asked if the designation could be used for other purposes. Hencin said street improvements could be requested once the area is desig- nated for CDBG assistance. Hencin explained $17,500 of low interest loan is provided for housing rehabilitation and if funds are received, they are required to repay the funds if the home is sold. Councilmembers agreed to extend the boundaries as discussed. Berlin stated staff will draft a resolu- tion. APPOINTMENTS: Reel 85-C94, Side 1 Planning and Zoning Commission - Mary Ann Wallace Resources Conservation Commission - Reappoint John Moreland, Jr. Board of Examiners of Plumbers - Mike Connell Board of Adjustment - Mike McDonald Human Rights Commission - W. Fred Mims s- `l9 Informal Council Meeting December 16, 1985 Page 3 McDonald stated Council should discuss the Resource and Conservation Commis- sion vacancies after the first of the year: LIBRARY BOARD REGARDING REVENUE SOURCES: Reel 85-C92, Side 1 Grimes reported that Councilmembers received information regarding library -users fees. Grimes stated the Library Board of Trustees is opposed to using user fees as a means of generating revenue and asked Councilmembers to address the funding relationship between the City and the Library Board and what happens to revenues raised by the library. Zuber stated that the 95-1/2 percent of the library budget is received from property taxes in Johnson County, not everything at the library should be free, and there are other City departments with funding needs. Strait said he opposes anything but a free library. Grimes stated that the Library Board is looking at what the library can do to maintain services at the current levels and keep up with increased public demand. In response to Erdahl, Eggers stated that a proposal to contact all library cardholders regarding contributions is being studied. Councilmembers discussed the library's proposal regarding funding relationships as outlined in the memo to them dated 12-12-85. Grimes stated that the Library Trustees needs to have an understanding with the City regarding library funding. If the library gener- ates other revenues through other mechanisms, the library doesn't want to use those funds to offset the City's commitment in terms of the City's contribu- tion to the library. The Library Board of Trustees would like to establish a separate library account. Vitosh said currently the library is part of the general fund. Berlin emphasized that the City is not in a position to guarantee a certain level of funding because economic conditions may change. McDonald said he would like the City to maintain its current level of services and the library should not be penalized for generating other sources of revenue, but the City cannotgive a solid commitment to a certain level of funding due to economic conditions. McDonald suggested that the Council agree that any money gener- ated by the library not be taken away by the City and to maintain the current level of services. Grimes said the City should not use the additional reve- nues raised by the library as a factor for basing the City's decision regard- ing their tax commitment to the library. Eggers stated the Library Board needs a guarantee that money contributed to the library will not be taken by the City. In response to Zuber, Eggers said the library has used all of the funding from the City each year and has not reverted any funds back to the City. Strait asked about the disadvantages and advantages for setting up a separate library account. Vitosh explained an advantage to setting up a separate library fund is that all library funds would be in one fund. Vitosh explained that staff did not find justifications, on accounting principles, for setting up a separate fund. Grimes said a separate account would give the trustees a position to be more actively involved and provide more incen- tives for the library to be scrupulous and thrifty with their appropriations. Berlin stated he does not understand the logic of how funding changes on paper would change the financial stewardship of the library. Berlin noted that, legally, the City Council appropriations goes to the Library Board Z '/9 Informal Council Meeting December 16, 1985 Page 4 regardless of how it is accounted for. Council discussed the accounting of library funds. McDonald summarized, saying the library is asking for money to maintain the current level of services and any extra funds raised by the library will be kept by the library. Ambrisco inquired about the physical plant problems at the library. Eggers said there are not space constraints yet but that there has been wear and tear on the building. Eggers stated the Library Board is not giving up the right to request additional tax funds from the City and capital needs may arise. In response to McDonald, Berlin said Council has to deal with the City's overall financial situation. Zuber emphasized that the Council should not be committed to a certain level of funding because of the overall financial position of the City. Grimes stated the City's decision on tax funds for the library should be based on current conditions and current levels of service and not based on revenues generated by the library. Berlin said the City should take the position that people will not be penalized for generating additional sources of revenue. Council agreed to the concept proposed by the Library Board. In response to Baker, Berlin said staff will prepare a state- ment regarding the setting up of a separate fund for the library. FY85 ANNUAL AUDIT: Reel 85-C92 Dave Johanson and Vitosh highlighted sections of the FY85 annual financial report. Johanson stated a letter on internal control accompanies the report and a concern of the internal control is the separation of duties. Johanson said the letter also includes nine items directed to the State Auditor's Office. Baker asked about the increased administrative transfers from the public fund, capital outlay of federal revenue sharing, and the revenue expense available for debt services differences. Vitosh said two years with parking fund, FY84 and FY85, were transferred in the same year; capital outlay is for police cars that were funded with federal revenue sharing; and the excess revenue amounts for debt services is part of the fund balance. COUNCIL TIME (cont'd): Reel 85-C92, Side 2 2. Councilmembers agreed to hold a special formal meeting on Friday, 8:00 a.m. to decide on proposed changes for the transit system. 3. In response to McDonald, Berlin stated staff will not have the budget prepared by January 3rd and the January 11th and January 25th meetings will probably need to be rescheduled. TRANSIT DISCUSSIONS: Reel 85-C93, Side 1 Baker said he needs more information regarding the Transit Equipment Repair Division and the Transit Hawkeye bus route. Berlin stated that a previous concern of the bus drivers was the lack of adequate maintenance and therefore additional maintenance staff and moving maintenance to the equipment building was initiated to resolve those problems. Berlin noted that although transit maintenance is under the Equipment Division, it is physically located within the transit building. Berlin stated that the City is continually reviewing Z -`f91 Informal Council Meeting December 16, 1985 Page 5 the supervision levels at the transit facility. Regarding the Hawkeye bus route, Berlin stated the City needs to pursue ways to mix service with the University of Iowa. COUNCIL TIME (cont'd): Reel 85-C93, Side 1 4. Baker inquired about agenda Item No. 4 - rezoning of the Neuzil property. McDonald stated that reasons for the rezoning are outlined in the Council packet. 5. Baker noted that City Attorney Timmins inserted an additional resolution regarding rules for Boards and Commissions to be adopted by City Council. Baker stated the Rules Committee should have reviewed the rules submitted by Timmins before it was presented to Council. McDonald said Council can discuss the resolutions as stated in the agenda at the Council's formal meeting. 6. Ambrisco stated that Councilmembers and staff met with area legislators on Saturday to discuss concerns of the City. 7. Dickson inquired about the Ruppert property as it relates to park acqui- sition. Staff was directed to write a letter offering a specific amount for the property. 1 ;1 8. Strait stated that he would propose, at the Council's formal meeting, / ■ ways to generate revenue for the transit. 9. Berlin reported that the Executive Committee of the (ACIR) Advisory Committee on Inter -Governmental Relations met Friday with Governor Branstad. Berlin stated he has suggested to the Governor that if legis- lation is drafted as it relates to Branstad's freezing of local spending proposal, that debt interest and tort levy be exempted. EXECUTIVE SESSION: Reel 85-C93, Side 1 Moved by Dickson, seconded by Strait, to adjourn to executive session under Section 21.5c LITIGATION to discuss strategy with counsel on matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the government body in that litigation (Wayne Kempf). Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Council adjourned to executive session 8:50 p.m.