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HomeMy WebLinkAbout1984-01-03 Bd Comm minutesMINUTES OF THE IOWA CITY AIRPORT COMMISSION DECEMBER 8, 1983 IOPA CITY CIVIC CENTER MEMBERS PRESENT: George, Schmeiser, Lewis, Tiffany, Saeugling STAFF PRESENT: Zehr, Jansen GUESTS PRESENT: J. Griffin, A. Mitman, M. Miller, E. Jones, H. Jones, B. Newbrough The meeting was called to order at 7:35 PM. The minutes of the November 17 meeting were amended by Schmeiser by changing the last sentence of the second paragraph of page 2 to read as follows: "Schmeiser reiterated his serious concern that there is still no county airport zoning ordinance which restricts usage in clear zones consistent with FAA guidelines. The minutes were approved as amended. Manager Zehr presented the bills for the month and explained them briefly. The bills were approved for payment as presented. Chairman George reported on the trip to Kansas City on December 1 with Mayor Neuhauser and City Attorney Jansen to discuss the proposal that the City had sent earlier. George reported that an amendment to the proposal was being developed and he would report back to the Commission when it was completed. Zehr reported on a letter of commitment from Hansen Lind Meyer for I additional han4arspace_for_ their aircraft. Mr. John Griffin from HEM confirmed his company's desire to secure additional hangar— space. Mr. Jones expressed his desire for a larger maintenance shop and will be developing plans with Mr. Zehr to report to the commission at next month's meeting. Zehr will send a memo to Council to determine the funding possibilities for the proposed hangar and shop projects. Zehr reported on the requirements for weather observations at the Iowa City Airport. A lengthy discussion followed on the pros and cons of providing weather observations. Zehr was directed to investigate the legal liabilities incurred with giving weather observations. The matter was tabled for discussion at a later date. Chairman George directed Zehr to include an executive session at next month's Airport Commission meeting to discuss pending litigation. Schmeiser stated his serious concerns about the length of time it is taking to establish a county airport zoning ordinance which restricts usage in clear zones consistent with FAA guidelines. John Griffin stated Mini's concerns over shortening Runway 1735 and he did not thi.^.k that deve'opi 6/24 ..as the best long,term solution. Mr. Jones asked about the progress of the impact study arca Mr. Overman stated that a trip was planned to Kansas City the following day to finalize the study. The meeting was adjourned at 9:00 PM. MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING DECEMBER 15, 1983 4:00 PM CONFERENCE ROOM MEMBERS PRESENT: Bovbjerg, Cavitt, Drum, Grimes, Pegnetter, Willis, Zastrow MEMBERS ABSENT: Gritsch, Lyman STAFF PRESENT: Eggers, Jehle, Spaziani, Tiffany OTHERS PRESENT: Pat Forsythe, Library Foundati,n Zoordinator President Cavitt called the meeting to order at 4:04 PM. Minutes of the Regular Board Meeting of November 17, 1983 were approved. Grimes/Drum. Disbursements for December 1 and December 15, 1983 were approved. Grimes/ Zastrow. The Director reported on the following: 1. The first of two IBM microcomputers ordered last June has arrived. The second one is expected before the end of the year. Training ena application plans have been reviewed and updated and software has been ordered. The staff is continuing to work with consultant Mike Noth from the Weeg Computing Center. 2. The library has received a fourth gift of $2,000 from an anonymous donor who gives through the Minneapolis Foundation. We also received the library's liar_ s L_ u..._.n Walker Trust. This yearly ink^ 4^wc CZ rnn fnr annual i Snai c ui uic riyi uu -� , a total of $42,500 since 1955. 3. Some changes in state law effective July 1, 1984 which reorganized the county's funds and the levy limits could have some long-term effect on the City Council/Board of Supervisors contract for library services. I have discussed the issue with the City Manager. 4. Public reaction to the adoption of the Unattended Child Policv has generally been positive. There seems to be an extremely wide public awareness of the issue. Parents have asked questions about interpretation. The media has continued to be interested in the effect of the new policy. Staff members report a definitely imphoved situation. 5. We were very proud of library employee's participation in the recent United Way campaign. Library staff compose 6% of the City's permanent work staff and they contributed one-third of the City's funds to United Way. 6. Reclassification appeals for three library employees viere recently submitted by the management staff. and hearings were held today, December 15, before the Management/Emolovee Reclassification Committee. We received word late this afternoon that all three appeals were satisfactorily resolved. We now feel the internal coherence of the classification system for library employees is much more in balance than anytime since the City made major adjustments to the AFSCME unit in the Spring of 1981. As decided at your October meeting, you did not wish to begin making case-by-case review or approval of these types of personnel adjustments. Therefore, these changes will take effect with the next pay period. ■ MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING DECEMBER 15, 1983 4:00 PM CONFERENCE ROOM Page two President Cavitt reported on her visits with new City Council members. She urged other Board members to get acquainted with the new Council and to review library -related issues with them. Pat Forsythe, Foundation Coordinator, announced that the FRIENDS had given $250 to the Foundation as their first annual gift to the library's endowment fund. Foundation President John Koza has appointed himself and Jim Scanlon to serve on the FRIENDS requested ad-hoc committee to improve communication and cooperation between the Foundation Board and the FRIENDS Eggers said that the tentative date for the library's budget hearing was Saturday, January 21 at 10:30 AM. Based on this, the Board decided to have a special meeting on Thursday, January 19 at 4:00 PM to review budget issues. The Board next reviewed the new Extended Service Level (ESL) request for the FY85 budget which was prepared because the City Manager would not allow increases to temporary hours in the Current Service Level even though they are needed to respond to increases in reshelving volume due to continued high increases in use of the library. The Board approved the request as drafted which asks for a 35 hour a week increase in shelvers at a cost of $7,990/year. They also agreed to make it their first priority ESL request, followed by increased Information DepartmeAt support, additional money for the Materials Budget and the microcomputer literacy project. After much discussion about the content of the Board's policy regarding use of volunteers for basic services, it was decided to adopt the revisions offered by Riley Grimes except for deleting the word "professional" before services in the last phrase. As adopted the policy now reads:"The work performed by volunteers shall be utilized to augment basic services supported by the tax base of the community and will not supplant or displace the services provided by paid library staff". The Board received the letter from Karen Zietlow concerning the new Unattended Child Policy and felt the answer prepared by Youth Services Coordinator, Judy Kelley, a very satisfactory response. On the motion of Drum, seconded by Bovbjerg, the Board approved a resolution approving emergency' expenditures of up to $200 per check without the signature of the Board.President and Secretary. (Unanimous). Generally these occasional expenditures are needed to meet a deadline or to Pay for an unexpected item or charge, requiring pre -payment, when they occur before or between the regular library voucher submission deadlines of the 1st and the 15th of each month. The meeting was adjourned at 5:20 PM. +Jn hle, J lly Eggers, recorders /Z . r� PRECEDING DOCUMENT MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING DECEMBER 15, 1983 4:00 PM CONFERENCE ROOM Page two President Cavitt reported on her visits with new City Council members. She urged other Board members to get acquainted with the new Council and to review library -related issues with them. Pat Forsythe, Foundation Coordinator, announced that the FRIENDS had given $250 to the Foundation as their first annual gift to the library's endowment fund. Foundation President John Koza has appointed himself and Jim Scanlon to serve on the FRIENDS requested ad-hoc committee to improve communication and cooperation between the Foundation Board and the FRIENDS. Eggers said that the tentative date for the library's budget hearing was Saturday, January 21 at 10:30 AM. Based on this, the Board decided to have a special meeting on Thursday, January 19 at 4:00 PM to review budget issues. The Board next reviewed the new Extended Service Level (ESL) request for the FY85 budget which was prepared because the City Manager would not allow increases to temporary hours in the Current Service Level even though they are needed to respond to increases in reshelving volume due to continued high increases in use of the library. The Board approved the request as drafted which asks for a 35 hour a week increase in shelvers at a cost of $7,990/year. They also agreed to make it their first priority ESL request, followed by increased Information Departmedt support, additional money for the Materials Budget and the microcomputer E literacy project. t f After much discussion about the content of the Board's policy regarding use of volunteers for basic services, it was decided to adopt the revisions offered by Riley Grimes except for deleting the word "professional" before services f in the last phrase. As adopted the policy now reads:"The work performed by volunteers shall be utilized to augment basic services supported by the tax j base of the community and will not supplant or displace the services provided by paid library staff". t The Board received the letter from Karen Zietlow concerning the new Unattended Child Policy and felt the answer prepared by Youth Services Coordinator, Judy Kelley, a very satisfactory response. On the motion of Drum, seconded by Bovbjerg, the Board approved a resolution approving emergency' expenditures of up to $200 per check without the signature of the Board.President and Secretary. (Unanimous). Generally these occasional expenditures are needed to meet a deadline or to pay for an unexpected item or charge, requiring pre -payment, when they occur before or between the regular library voucher submission deadlines of the 1st and the 15th of each month. The meeting was adjourned at 5:20 PM. J n Jehle, Ily Eggers, recorders MINUTES PARKS AND RECREATION COMMISSi011 DECEMBER. 14, 1983 MEMBERS PRESENT: Riddle, Crum, Martin, Mitchell, 'Willis, Dean, Steinbrech, Hart 14EMBERS ABSENT: Jennings STAFF PRESENT: Showalter, Cassady, Howell, Moran, Ray, Robinson, Harvey RECOMMENDATIONS TO THE CITY COUNCIL Moved by Willis, seconded by Dean, that the Commission not report favorably on the proposed expenditures of $8,250 for play equipment at Brookland Park and Longfellow School, and that it not be added to the FY85 budget. Unanimous. SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN Moved by Willis, seconded by Crum, that the November 9 minutes be approved as written. Unanimous. There were no guests present to discuss the College Green Park issue. Dennis Showalter reported that in response to the letter received from Lorna Mathes, 109 South Johnson, the water fountain will be relocated and replaced. In regard to her reference to the condition of trees --in the spring of 1975, Project Green asked to adopt the Park, but many in the neighborhood protested and stated they wanted the Park left as it was. Several modifications have been made (wooden play equipment added) with permission of the neighborhood. He feels that the south end of the Park should be left open for young adults and that a park in this section of town should not be completely forested. Mrs. Mathes has indicated that she would like to see trees planted in the west parking and he and City Forester Terry Robinson are in agreement and plan to plant flowering pear trees there. He feels this, along with the one or two trees added annually since 1975, would be sufficient and is not in favor of added improvements --the present forty- four trees and the additional pear trees are sufficient for 2.4 acres of parkland. The Commission and staff discussed the issue and Showalter was directed to write a letter to Mrs. Mathes informing her of the following: (1) the area is heavily populated by college age students using the open space; (2) the fountain will be replaced; (3) at this point in time in view of neighbors' past requests that no trees be added, none will be added other than those previously mentioned to be planted in the parking, unless specific requests are received; and (4) the sand boxes cannot be kept because of unsanitary conditions for youngsters. Robinson added that a silver maple in hazardous condition will be removed and five other trees in need of trimming will be trimmed. Mike Moran, Sports, Fitness and Center Supervisor, outlined the following activi- ties and programs: adult programs, including men's basketball and volleyball, women's volleyball, and co-rec volleyball; facility use in Iowa City schools and the Community Recreation Center; additions to current programs for wirier, 1984, including 3 on 3 basketball tournament and leagues and wallyball; youth programs,' including play day, youth basketball and volleyball, and senior boys basketball; /3 14INUTES - PARKS AND RECREATION COMPASSION December 14, 1983 Page two aerobic dance program, including winter program additions, drop-in cIasses,.and classes in the cmmnunity; and Recreation Center facility usage, drop-in attend- ance, special programs, current weekday schedule and winter schedule. He empha- sized that there will be increased use of school facilities (Northwest Jr. High, Southeast Jr. High, City High and West High Schools) to accomodate a substantial increase in youth and adult volleyball and basketball play, as well as aerobic dance. Steinbrech asked if the increased activity is a result of the fieldhouse closinq and Mike answered that he feels drop-in play has increased because of this, but league play is primarily adults and community people. He added that the mail -in registration should help to eliminate complaints about registration procedures. Riddle asked and Showalter answered that the request for the q II q gymnasium acquisition fund has had justification written for it and has been added to the 1985 Recreation budget as an expanded service level. Riddle asked Willis if he would accept reappointment to the Riverfront Commission and Willis agreed to serve another term. DIRECTOR'S REPORT Showalter reported that the Block Grant money for this year will be approximately $800,000. Half of the funding for Miller Park will be Block Grant funds and the other half will come from the $161,000 parkland acquisition fund derived from the sale of Central Jr: High School. Showalter reported that the Committee on Community Needs and City Council had received and forwarded to Parks and Recreation the following two requests: (1) 55,000 for playground equipment for pre-schoolers at Brookland Park, and (2) a similar request from Longfellow School PTA fur- $3,250 to purchase playground equipment. He stated that the Brookland request was made by six day care centers along Melrose Avenue. Willis asked who would select and maintain the equipment and Showalter an that staff would be doing both. Dean questioned whether the swampy land would lend itself to such use, and Showalter answered that it has a slope to it and the equipment could be installed, although under far from desirable conditions. Riddle questioned whether $5,000 would be sufficient, considering the expense of succi playground equipment, and whether the $5,000 could be applied to the purchase of Miller Park instead. Showalter answered that it would come from the Parks budget, not CDBG funds, and he didn't know at ' the time if $5,000 would be sufficient for the equipment. Riddle stated that in view of the proximity of Roosevelt School to Brookland Park and playground equipment in the Park at present, he would recommend retaining the $5,000 and apply it to the purchase of Miller Park. Showalter stated in reference to the request from Longfellow, that in 1978 the Council had approved Block Grant funds for olavornund equipment there, however, they are now asking for pre-school age equipment. The sole difference in the two requests is that the school would maintain the equipment. Martin asked what the criteria is in not providing the equipment to schools that need it more than Longfellow and Showalter answered that this should be addressed. 13 MINUTES - PARKS AND RECREATION COMMISSION December 14, 1983 Page three Willis asked how it relates in population and proximity to other parks, and Showalter said there are no parks in the area, however, the school doubles as a. neighborhood park. Hart asked if there is a precedent for the City purchasing playground equipment for schools and Showalter answered that there was a 1973 approval to purchase playground equipment for Mark Twain School, and that in 1976 the City had matched funds with Horace Mann to purchase playground equipment for North Market Square Park. Moved by Willis, seconded by Dean, that the Commission not report favorably on the proposed expenditures of $2„250 for play equipment at Brookland Park and Longfellow School, and that it not he added to the FY 85 budget. Unanimous. Al Cassady highlighted the new winter -spring brochure and outlined programs not touched on by Mike Moran. Turkeyrobics and swimming on Thanksgiving Day were very successful, as well as the Kiwanis Christmas dinner for the Golden Agers. The SPI Theatre Arts presentation of "Through Our Eyes" was a success and well attended on each of the three nights. He reported that Joyce Carroll has been appointed to the Arts Council and that the Knights of Columbus had donated 51,000 for an "aqua -aid" swimming pool handicapped access. He also reported that Iowa City was awarded the bid for the 1985 IPRA Spring Conference. CHAIRMAN'S REPORT Riddle reported that he is taking registration this week -end for Hoover co-rec basketball and is ,:orkinn, in conjunction with the Recreation Division's fourth, fifth and sixth grade basketball. He added that Sunrise Optimist Club will be purchasing the equipment. Riddle asked Showalter if there is any truth to the rumors that the schools will be charging the Recreation Division a Fee for use of school facilities. Showalter answered that he understood it had been discussed at a School Board meeting, but Hart said there hadn't been any discussion and had not been an agenda item to his knowledge. Riddle asked if it is necessary to appoint a member to the Rowing Association and Showalter answered that if any member has any interest in an organization, they could be appointed. Willis asked if there is a policy, formal or informal, that j encourages private administration of sports. He feels there is and asked the responsibilities of sponsorship. He also asked if it is policy to program into open areas and what the principle is to separate it. He feels these should be addressed before a decision is made. Showalter was directed to obtain more information from the person making the request and to report back at the January meeting. The Commission and staff discussed this and other organizations, includ- ing Swim Club, and soccer, baseball and softball groups. NOMINATING COMMITTEE'S REPORT Mitchell reported that Vice -Chairman Dean would be retiring at the end of the school year and is not interested in being Chairman. Riddle has agreed to be Chairman for another year and Ellen Martin has agreed to serve as Vice -Chairman. Moved by Willis, seconded by Dean, to accept the nominations. Unanimous. 13 MINUTES — PARKS AND RECREATION COMMISSION December 14, 1983 Page three OTHER BUSINESS Riddle welcomed Steinbrech to the Commission. Crum asked the status of Miller Park and Showalter answered that M & S Consultants has been contracted by the owner to develop the property and their consultant has met with him to discuss location of the proposed park, and make recommendations. Crum asked about the SPI Theatre Arts Program funding and Showalter answered that he had met with the City Manager and had been told that the present City Council has not, in the past, funded programs of this type, however, the new City Council may have different feelings about this type of expenditure. He added that there is S1,500 budgeted in the FY85 budget for SPI theatre activities. Moved by Riddle, seconded by Mitchell, to adjourn at 8:20 p.m. Dee Harvey le I i I i I i MINUTES — PARKS AND RECREATION COMMISSION December 14, 1983 Page three OTHER BUSINESS Riddle welcomed Steinbrech to the Commission. Crum asked the status of Miller Park and Showalter answered that M & S Consultants has been contracted by the owner to develop the property and their consultant has met with him to discuss location of the proposed park, and make recommendations. Crum asked about the SPI Theatre Arts Program funding and Showalter answered that he had met with the City Manager and had been told that the present City Council has not, in the past, funded programs of this type, however, the new City Council may have different feelings about this type of expenditure. He added that there is S1,500 budgeted in the FY85 budget for SPI theatre activities. Moved by Riddle, seconded by Mitchell, to adjourn at 8:20 p.m. Dee Harvey le I