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HomeMy WebLinkAbout1984-01-17 Council minutesCOMPLETE DESCRIPTION OF COUNCIL ACTIVITIES JANUARY 17, 1984 Iowa City Council, reg. mtg., 1/17/84, at 7:30 P.M. at the Civic Center. Mayor McDonald presiding. Councilmembers present: Ambrisco, Baker (7:35), Erdahl (7:40), McDonald, Strait, Zuber. Absent: Dickson. Staff - members present: Berlin, Helling, Jansen, Karr, Vitosh, Heaton, Gannon, Hauer, Knight, Te Paske, Mintle. Tape recorded on 83-C47, Side 2, 310 -End; 84-C7, Sides 1 and 2, all; 84-C8, Side 1, 1-267. Moved by Ambrisco, seconded by Strait, that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as presented: Approval of Official Council Actions, spec. mtg., 12/23/83; organizational mtg., 1/3/84 and reg. mtg., 1/3/84, as published, subject to correction, as recommended by the City Clerk. Correction to minutes of 12/20/83, page 2, to include a public hearing prior to consideration of Resolution 83-405. Minutes of Boards and Commissions: Resources Conservation Comm -12/12/83; Human Rights Comm -10/24/83' 11/28/83; Joint Meeting of Design Review Comm. and Hotel Steering Comm. -12/1/83; Design Review Comm. -12/19/83; Riverfront Comm. -12/7/83; Historic Preserva- tion Comm. -10/12/839 11/9/83. Permit Motions as recommended by the City Clerk: Approving Class C Beer Permit and Sunday Sales for QuikTrip Corporation dba QuikTrip #552, 25 W. Burlington. Approving Class C Beer Permit for Clyde R. Seaton dba Seaton's Cash and Carry Market, 1331 Muscatine Ave. Approving Class C Liquor Permit for Lorna K. Smith dba Smith & Company, 1210 Highland Ct. Setting public hearings: To set a public hearing at 7:30 P.M. on 1/31/84, to consider an ordinance amending Chapter 31 to Provide that signs on public property be licensed and for elimination of such signs by June 30, 2003. RES. 84-4, Bk. 81, p. 5, ACCEPTING THE WORK FOR THE SANITARY SEWER AND STORM SEWER IMPROVEMENTS FOR BOYRUM SUBDIVISION, PART 2, IN IOWA CITY, IOWA. RES. 84-5, BK. 81, P. 6, ACCEPTING THE WORK FOR THE PAVING AND STORM SEWER IMPROVEMENTS FOR WALDEN SQUARE IN IOWA CITY, IOWA. RES. 84-6, Bk. 81, p. 7, ACCEPTING THE WORK FOR THE PAVING AND STORM SEWER IMPROVEMENTS FOR ASPEN LAKE SUBDIVISION, PART I, IN IOWA CITY, IOWA. Correspondence: Letter from League of Women Voters inviting the Council members to a meeting with local legislators on Saturday, 1/21/84. Memo from the Traffic Engineer regarding: NO PARKING ANYTIME on Esther Crt. and Parkview Ave. north to the cul-de-sac; Loading zones in the 200 block of East Jefferson. Council Activities January 17, 1984. Page 2 Affirmative roll call vote unanimous, 4/0, Baker, Dickson; Erdahl absent. The Mayor declared the motion carried and repeated the public hearing as set. Councilmembers Baker and Erdahl arrived. Moved by Zuber, seconded by Ambrisco; to recommend to the City of Coralville approval of the final subdivision plat of Woodland Valley Estates, located northwest of the Iowa River and northeast of Stewart Rd., contingent upon receipt of signed legal papers. Staffinember Knight present for discus- sion. The Mayor declared the motion carried unanimously, 6/0, Dickson absent. Moved by Baker, seconded by Zuber; to set a public hearing for 2/14/84, on an amendment to the Planned Area Development plan of Orchard Court, Lots 7 & 8. The Mayor declared the motion carried unanimously, 6/0, Dickson absent. A public hearing was held regarding ordinances establishing the proposed South Summit Street and Woodlawn Avenue Historic Preservation Districts. No one appeared. A public hearing was held on Proposal to Issue Not to Exceed $850,000 Aggregate Principal Amount of the City's Commercial Development Revenue Bonds (Gilbert Tower Associates Project). The following people appeared: Kit Bronson, 914 S. Dubuque Street; Jeffrey Denburg, 1141 E. College, who presented a written statement, a survey of rents in Ralston Creek Village, and a letter from the United Brotherhood of Carpenters and Joiners; Karen Kubby; 914 S. Dubuque Street; and Atty. Joe Holland; representing Jim and Loretta Clark. Moved by Erdahl, seconded by Strait, to accept the correspon- dence from Mr. Denburg. The Mayor declared the motion carried unanimously, 6/0, Dickson absent. After discussion, Council requested staff report on the total number of Section 8 units; percentage of all units, number of those one bedroom and furnish information on nature of waiting list. Moved by Ambrisco; seconded by Zuber, to adopt RES. 84-7, Bk. 81, pp. 8-20, APPROVING PROCEEDING WITH THE ISSUANCE AND SALE OF NOT TO EXCEED $650,000 AGGREGATE PRINCIPAL AMOUNT OF COMMERCIAL DEVELOPMENT REVENUE BONDS (GILBERT TOWER ASSOCIATES PROJECT) OF THE CITY OF IOWA CITY, IOWA. Council requested that the matter re number of units and who must benefit from industrial revenue bonds be scheduled for informal discussion. The Mayor declared the resolution adopted, 5/1, with the following division of roll call vote: Ayes: Ambrisco, Baker, McDonald, Strait, Zuber. Nays: Erdahl. Absent: Dickson. The Mayor announced the following vacancies: Bd. of Trustees for Fire Retirement - one vacancy for a four-year term ending 4/1/88; Bd. of Trustees for Police Retirement - one vacancy for a four-year term ending 4/1/88; Civil Service Comm. - one vacancy for a six-year term ending 4/1/90; Historic Preservation Comm. - two vacancies for three-year terms. These appointments will be made at the 2/28/84 City Council meeting. Council Activities January 17, 1984. Page 3 Roved by tuber, seconded by Strait, to appoint Susan M. Horowitz, 1129 Kirkwood Ave., to the Planning and Zoning Commission, for an unexpired term ending 5/1/871 and Darrell G. Courtney, 1 Princeton Crt., for an unexpired term ending 5/1/88, on the Planning and Zoning Commission; to appoint Roberta Patrick, 515 Ashland, to the Committee on Community Needs for an unexpired term ending 3/1/86; to appoint Ron Vogel, 307 Third Ave., to the Resources Conservation Commission for an unexpired term ending 1/1/85. The Mayor declared the motion carried unanimously, 6/0, Dickson absent. Moved by Strait, seconded by Zuber, to accept the letter from Doug Tvedt, The Airliner, re problems with Dooley's and refer to the City Manager for reply. The Mayor declared the motion carried unanimously, 6/0, Dickson absent. Councilmember Baker thanked John Seward for his service as chair of the Planning and Zoning Commission, and noted work done on the zoning ordinance and in the College Hill Park area. A letter of appreciation from the Mayor will be sent. Councilmember Ambrisco noted the memo from the City Manager re mixed uses in government buildings and requested it be included with proposals for Block 64-1A and the concept be considered in re to the parking study. Councilmember Strait inquired as to whether the subject of Project Hard Times (bus service subsidy for the unemployed) would be discussed this evening. Ambrisco inquired as to the results of the program. After discussion, Council members agreed to schedule the matter for discussion on January 24. City Attorney Jansen explained the necessity for adding the Liquor License for Four Cushions INC. dba Dooley's to the agenda and reported on the options available to Council. Atty. Richard Zimmerman, representing Four Cushions, INC., appeared. After discussion, moved by Erdahl, seconded by Strait, to approve the Class C Liquor License for Four Cushions INC. dba Dooley's, 18-20 S. Clinton Street. Atty. Zimmerman stated he would initiate civil action for declaratory judgement re the sign within four weeks and further stated his client would not take approval at this point as a waiver of any rights the Council might have or omission of the legality of the sign. The Mayor declared the motion carried, 4/2, with the following division of voice vote: Ayes: Baker, Erdahl, McDonald, Strait. Nays: Ambrisco, Zuber. Absent: Dickson. Moved by Erdahl, seconded by Baker, to adopt RES. 84-8, Bk. 81, p. 21, ISSUING A DANCING PERMIT FOR DOOLEY'S, 18-20 SOUTH CLINTON STREET. The Mayor declared the resolution adopted, 4/2, with the following division of roll call vote: Ayes: Baker, Erdahl, McDonald, Strait. Nays: Zuber, Ambrisco. Absent: Dickson. Moved by Strait, seconded by Ambrisco, to adopt RES. 84-9, Bk. 81, pp. 22-29, CERTIFYING UNPAID WATER, SEWER AND REFUSE CHARGES TO COUNTY AUDITOR FOR COLLECTION IN THE SAME MANNER AS A PROPERTY TAX. The following people appeared in opposition: Gretchen Grimm, R.R. 2; and Scott Shepherd, 601 Keokuk Ct. Finance Director Vitosh and City Treasurer Heaton present for discussion. Affirmative roll call vote unanimous, 6/0, Dickson absent. The Mayor declared the resolution adopted. Moved by Erdahl, seconded by Ambrisco, to adopt. RES. 84-10, Bk. 81, pp. 30-32, AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST A MEMORANDUM OF AGREEMENT WITH THE JOHNSON COUNTY BOARD OF SUPERVISORS TO SUPPORT THE COUNTY'S APPLICATION FOR STATE COMMUNITY DEVELOPMENT BLOCK GRANT Council Activitie — January 17, 1984 Page 4 FUNDS OJCONSCncil0rusedVialndtC0eolTtlJCoYnUDFOR SUCH PREToueqesffamersuionticludea clarification of the amount ($285,000) of Community Block Grant funds. Erdahl and Ambrisco requested their motion be changed to reflect such amendment. Affirmative roll call vote unanimous, 6/0, Dickson absent. The Mayor declared the resolution amended and adopted. Councilmembers Erdahl and McDonald noted the effort by Human Services Coordinator Cheryl Mintle, then Mayor Mary Neuhauser, and Bd. of Supervisors Chair Don Sehr. Councilmembers Baker and Ambrisco reiterated their concern re information being distributed to Council at the last minute and no time given for review of that informa- tion. Moved by Zuber, seconded by Erdahl, to adopt RES. 84-11, Bk. 81, p. 33, A RESOLUTION AS A RECORD OF RELEASE OF ANY RIGHTS, TITLE, OR INTEREST IN LOT 4 AND THE WEST 50 FEET OF LOT 3, BLOCK 64, O.T. FROM THE CITY COUNCIL OF IOWA CITY ACTING AS THE LOCAL PUBLIC AGENCY IN CONNECTION WITH URBAN RENEWAL PROJECT R-14. Affirmative roll call vote unanimous, 6/O, Dickson absent. The Mayor declared the resolution adopted. Moved by Erdahl, seconded by Baker, to adopt RES. 84-12, Bk. 81, pp. 34-36, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO A CERTIFICATE OF COMPLIANCE PERTAINING TO CERTAIN PROPERTY OWNED BY THE CITY OF IOWA CITY AS THE LOCAL PUBLIC AGENCY AND LOCATED WITHIN THE URBAN RENEWAL PROJECT AREA: URBAN RENEWAL PARCEL 64-1b (HOTEL SITE). Affirmative roll call vote unanimous, 6/0, Dickson absent. The Mayor declared the resolution adopted. Moved by Erdahl, seconded by Strait, to adopt RES. 84-13 Bk. 81 pp. 37-38, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AGREEMENTS FOR THE ACQUISITION OF REAL PROPERTY FOR RIGHT-OF-WAY PURPOSES, TEMPORARY CONSTRUCTION EASEMENTS AND A BORROW EASEMENT, ALL FOR THE CAMP CARDINAL ROAD BRIDGE RELOCATION PROJECT. The City Manager noted this was the revised resolution discussed at informal session. Affirmative roll call vote unanimous, 6/O, Dickson absent. The Mayor declared the resolution adopted. Moved by Zuber, seconded by Ambrisco, to adopt RES. 84-14, Bk. 81, pp. 39-43, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN AGREEMENT BETWEEN THE CITY OF IOWA CITY AND T14E IOWA DEPARTMENT OF TRANSPOR- TATION FOR A FEDERAL -AID BRIDGE REPLACEMENT PROJECT FOR THE RECONSTRUCTION OF THE IOWA AVENUE BRIDGE OVER THE IOWA RIVER. Baker asked if the $1,200,000 figure included the construction of foot bridge as well as the Iowa Avenue bridge. The City Manager stated that the estimate did include both. Baker questioned if the two items could be voted upon separately. Individual Councilmembers discussed the proposed agreement with the University whereby the cost of the foot bridge would be shared 50/50. Baker felt the University should pay more. Asst. City Engr. Gannon explained this resolution was for funding of the project, whether or not the foot bridge is built has no bearing at this point. Councilmembers requested discussion of the temporary foot bridge be scheduled for informal discussion. Affirmative roll call vote unanimous, 6/0, Dickson absent. The Mayor declared the resolution adopted. Moved by Ambrisco, seconded by Erdahl, that the rule requiring that ordinances must be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be sus- pended, that the first and second consideration and vote be waived and that Council Activities January 11, 1984 Page 5 ORD. 84-3168, Bk. 23, pp. 30-35, AMENDING SECTION 23-189 OF THE MUNICIPAL CODE OF IOWA CITY TO CHANGE SPEED LIMITS ON PARTS OF SYCAMORE STREET, be voted on for final passage at this time. Affirmative roll call vote unani- mous, 6/0, Dickson absent. The Mayor declared the motion carried. Moved by Ambrisco, seconded by Erdahl, that the ordinance be finally adopted at this time. Affirmative roll call vote unanimous, 6/0, Dickson absent. The Mayor declared the resolution adopted. Moved by Strait, seconded by Erdahl, that the rule requiring that ordinances must be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be sus- pended, that the first and second consideration and vote be waived and that ORD. 84-3169, Bk. 23, pp. 36-37, AMENDING CHAPTER 18 OF THE MUNICIPAL CODE OF THE CITY OF IOWA CITY, IOWA, BY ADDING THERETO NEW SECTION 18-44(h) PROVIDING FOR JUDICIAL REVIEW OF ACTIONS OF THE HUMAN RIGHTS COMMISSION, be voted on for final passage at this time. Affirmative roll call vote unanimous, 6/0, Dickson absent. The Mayor declared the motion carried. Moved by Strait, seconded by Erdahl, that the ordinance be finally adopted at this time. Affirmative roll call vote unanimous, 6/0, Dickson absent. The Mayor declared the ordinance adopted. Moved by Erdahl, seconded by Strait, that the ORDINANCE ADOPTING THE 1982 EDITION OF THE UNIFORM BUILDING CODE AS AMENDED. SAID CODE TO BE KNOWN AS THE IOWA CITY BUILDING CODE, be given second vote for passage. Affirma- tive roll call vote unanimous, 6/0, Dickson absent. The Mayor declared the motion carried. Moved by Erdahl, seconded by Zuber, to adopt. ORD. 84-3170, Bk. 23, pp. 38-40, AMENDING CHAPTER 17 OF THE CODE OF ORDINANCES BY REDEFINING ROOMING HOUSE, be passed and adopted. The Mavor declared the ordinance adopted,. 5/1, with the following division of roll call vote. Ayes: Ambrisco, Erdahl, McDonald, Strait, Zuber. Nays: Baker. Absent: Dickson. The City Manager reported that Ed Zastrow of Bushnell's Turtle notified him of some settling in his building. The City Manager stated he had spent time with Mr. Zastrow, discussed it with the City Attorney, and notified the hotel developer, contractor, and engineers. Shive-Hattery will meet with Mr. Zastrow tomorrow. Council will receive additional information. Moved by Zuber, seconded by Ambrisco, to adjourn 10:00 P.M. The Mayor declared the motion carried, 5/1, Strait voting "no" and Dickson absent. MARIAN K. KARR, CITY CLERK i Informal Council Discussion November 8, 1983 Informal Council Discussion: November 8, 1983, at 7:30 p.m. in the Confer- ence Room at the Civic Center. Mayor Mary Neuhauser presiding. Councilmembers Present: Balmer, Dickson, Erdahl, Lynch, Neuhauser, Perret, McDonald. Staffinembers Present: Berlin, Helling, Karr, Jansen, Boothroy, Schmeiser. Tape Recorded: Reel 83-C20, All; 83-C21, Side 1, 1 -End. New Zoning Ordinance The Council continued consideration of the public's comments and the staff recommendations outlined in Schmeiser's October 28 memo. #8 CN -i zone should be broader and include uses such as general office, clothing, specialty shops of every kind, etc. Also the CN -1 zone should not be limited in area, i.e. three to seven acres. Staff noted that this zone should not be construed to encourage shopping center type developments and uses drawing community -wide support. The Council agreed with the staff recommendations. #9 The expansion of the downtown - the proposed Zoning Ordinance should accommodate for expansion, e.g. the areas zoned CC -2 could be zoned CB -2. Schmeiser noted that the intensity of development is the major difference between the two zones. There's quite a bit of underdeveloped land still in the downtown area. The -intent is to direct intense development downtown. Neuhauser noted that there could be complaints raised if some of the older buildings in the downtown areas were torn down and replaced with high rises. #10 High rise parking. The Council agreed that, based on yesterday's discus- sion, high rises should be required to have one parking space per unit rather than three-quarters. #11 Parking space requirements for low rise multi -family uses are too restrictive. Council agreed to go along with staff recommendations. However, there could be a problem with townhouses being constructed to avoid the more restrictive parking requirements for apartments. The Council did agree to eliminate the requirement for an additional parking space for units of more than 1,000 square 'feet '(page 112 of the proposed Zoning Ordinance). #12 The problems associated with the establishment of nonconformities. Schmeiser noted that L. Leff raised concern about the establishment of nonconformities. Schmeiser referred to page 167 of the proposed ordi- nance to explain the restrictions on non -conforming lots. Although nonconformities will be created, new requirements will lessen the burden on those experiencing them. I 2 �. A14 Special exceptions involve a lot of "red tape" and time involvement and there is no assurance that such, uses will be approved by the Board of Adjustment. While the new Board of Adjustment procedures involve more paperwork, the Council agreed that the process is still an improvement over previous methods. In some instances a special exception may be granted in place of a variance. Jansen noted that economic hardship will not justify a variance unless the property is rendered virtually use- less. Pyramidal versus Non -pyramidal Zoning Schmeiser said pyramidal zoning is being implemented to better implement the Comprehensive Plan and reduce the potential for incompatibilities. Fraternities and Sororities Schmeiser detailed staff recommendations based on his memo. Occupancy is based on land area as proposed. Neuhauser stated that the City can regulate the occupancy of fraternities and sororities as it does now, as apartment houses, or as rooming houses.' The Council agreed that regulating them as rooming houses is the best compromise. Future additions would have to meet the new requirements. Scheduling Schmeiser said that the proposed ordinance review should be completed by next Monday. The site specific zoning requests would follow on November 21. Meeting adjourned at 11:00 p.m. Informal Council Discussion November 14, 1983 Informal Council Discussion: November 14, 1983, at 7:30 p.m. in the Confer- ence Room at the Civic Center. Mayor Mary Neuhauser presiding. Councilmembers Present: Balmer, Dickson, Erdahl, LyncK, Neuhauser, Perret, McDonald. Staffinembers Present: Berlin, Helling, Knight, Karr, Schmadeke, Vitosh, Boot roy, Sc meiser, Hencin, Mintle, Kucharzak, Milkman. Tape Recorded: Reel 83-C22, All; 83-C23, All; 83-C24, Side 1, 1 -End. wastewater Treatment Plant Lynch said that the proposed wastewater plant is a 20 year project and the largest single capital expenditure that Iowa City has ever considered. Professor Dague presented a background on the proposed plant.. He conducted an independent review of the plan for the wastewater committee. His prelimi- nary review indicates that it is best to build a new plaint in four stages' over 20 years: 1) southeast interceptor, lift station for the southeast sewer,. and use the proposed site for interim; 2) outfall sewer from the old treatment plant to the new treatment plant for stormwater diversion; 3) build the secondary portion of the new plant at the new plant site; and 4) build the primary portion of the new plant site. Dague's preliminary study did not include detailed cost estimates. Dague then worked with Jim Kimn to get details worked out. The southeast interceptor to the downstream site would cost about $7.5 million. A satellite plant in the southeast area isn't feasible because of problems with sludge. disposal and physical problems. Maintenance would also be a bigger problem with extra sites. The least costly alternative to solving the stormwater overflow is to create a holding pond. Jim Kimm said that although some sewers are in bad shape the worst sewer in town has been replaced. There is a rehabilitation program in effect to help divert stormwater from the sanitary system. This will still not stop the stormwater overflow problem. A good deal of the infiltration problem comes from residential footing drains. A holding pond is still the most effective way to handle that overflow. The University is also disconnecting roof drains from the sanitary system. Dague stated that the phase two outfall sewer would solve the stormwater overflow problem. Utilizing a screw pump lift station and effectively raising the sewer saves about $1.5 million including the cost of the lift station. The phase one southeast interceptor would solve the Rundell trunk problem. This interceptor could be finished in about two years and would eliminate the need for about three other lift stations. Jim Kimn said that the recommendation for phase one is construc— tion of the southeast interceptor sewer and the first phase of the downstream treatment facility at a cost of about $19 million. Construction could stop at the end of phase one'with no wasted construction. This would relieve the load on the existing plant by about 4.3 million gallons per day at dry level flow. Phase two would allow pumping stormwater overflows from the entire city. Phase three includes expansion of the liquid stream capabilities of the downstream plant while phase four completes its sludge handling capability. Phase four would be done about 2001 and would permit closing the old plant. At any phase construction could stop with little wasted money. THe present study looks at the existing plant in terms of its performance and considers some newer processes for sewage handling. Dague noted that the current treatment plant is in a bad location. Oague said that the $36,000 study he has done has funded two graduate students on a pilot study and Dague's investigation of alternatives. Dague said that the southern location remains the best site for the plant. The horseshoe trunk sewer will have to be repaired regardless of other solutions. Rehabilitation of the present site is technilogically feasible but economically unwise. The household footing drains are not the result of roof runoff. Individual foundation tile flow at a rate of 7-16 gallons per minute. Kinin will provide documentation to the Council in the next couple of days. Dague said the old plant is violating standards during wet weather conditions. It would cost $5-s10 million to rehabilitate the old plant which still wouldn't solve the overflow problem. The proposed plant would cost less than $2.00 per gallon for treatment. Iowa City won't get any cheaper treatment than that. Kinn said that the solids handling capability of the new plant only adds about $1.5 million. He said that the recommended plan is the most economical in the long run. The advantage of building downstream from the. old plant is the ability to phase in growth. A one plant operation is the most efficient. it would probably cost more to eliminate the Pine Street lift station. The old sand pits along Highway 6 aren't feasible for use as holding ponds. Berlin said flexibility should be maintained in funding options as well as construction options. Neuhauser noted that privatization has nothing to do with phase one. Privatization is still an option after phase one is completed. Jim Kinn explained funding options. With federal funding at a 753 'level, sewer rates would go up to about $11.00 per month, assuming a $50 million facility. Work with the citizen's committee indicated sewer rates in the range of $12.50-$15.00 per month with funding up front via substantial bond issues. The committee considered one large initial rate increase from the current $3.25 minimum plus $.35 per hundred cubic feet up to about a $9.00 minimum plus $1.05 per hundred cubic feet. Then the committee considered a gradual increase by funding only the first phase initially. in the last half of the fiscal 84, the rate would be raised to $5.00 plus $.40. in fiscal 86 the rate would be $6.00 plus $.60 per hundred cubic feet. By 1987 through 1991 the average user would be paying about $12.50 per month. This avoids drastic one-time increases. The Des Moines area rates will be $14.50-$20.00 per month even with the federal grant. Neuhauser noted that Iowa City rates have been exceptionally low in the past. Dague said that immediately raising the rates to $26.00 bimonthlyshould fund all four phases. Dague said that about one-third of the excess flow is associated with the southeast side. The proposed holding pond would divert that excess flow until rain subsided and the flow could be pumped through the treatment plant. The initial treatment would be at the Sand Road satellite with just the sludge going through the existing plant. The Sand Road holding pond would cost about $800,000. Dague said the capacity of the plant is difficult to put in terms of people. It is no longer common to rate sewer plants by the number of people they can serve. The new plant should double the sewer treatment capacity for the City. There will be no discounts for high volume users of the system. Moved by McDonald, seconded by Lynch, to recess to formal Council meeting to set public hearing for the November 22, 1983, on wastewater collection and treatment program. Financial Forecast Memo This will be deferred until a later date. 1984 CDBG Program Neuhauser recommended increasing funding $5,000 for planning for human services; $14,520 for housing code enforcement; and $11,000 to complete the work on the Nelson school. She recommended getting those increases by deleting $13,270 from the Miller/Orchard park fund, $5,000 from Red Cross, $4,000 from Cedarwood Apartments, $5,000 from the Brookland Park, and $3,250 from Longfellow playground. Balmer agreed with the housing code enforcement, Nelson school, and human service increases but he felt that the county should get involved with the human services funding. Balmer felt that the Brookland Park -Longfellow playground project should be continued but Neuhauser's other funding cut recommendations are valid. Erdahl said he hated to see funding for school yard equipment. The Council discussed the best way to fund small items without going through excessive federal paperwork. Hencin explained that for items costing less than $10,000 there are no federal bidding requirements. Neuhauser said that the citizens group should be made aware of tentative decisions on these funding issues. Berlin said that the Housing Commission should continue to look at a possible site for congregate housing and report to the new Council next spring. Kucharzak said funding alterna- tives will also be presented to the new Council. He added that the weatheri- zation project has met expectations. Neuhauser reminded the Council not to forget Ralston Creek next year. Changes in the Proposed Zoning Ordinance Schmeiser said that numerous changes have been made to clarify the new ordinance. He itemized changes by page and referred to the revised pages provided to the Council. The City Attorney has reviewed the changes and. noted that many of them simply promote conformity in the use of terms and clarified terminology. Schmeiser noted the substantive changes. On page 9, the definition of hotel could include transient homes. He said a transient home is a dwelling providing lodging to guests for a certain length of time (perhaps ten days) with or without compensation. Motels are only permitted in commercial zones which would forbid transient homes in residential areas. The spouse abuse shelter, however, would become non -conforming. Balmer said institutional service oriented homes shouldn't be labeled the same as short term rental boarding houses such as the ones by University Hospitals. The Council agreed to allow non-profit transient shelters in RM -12 zones and up including commercial zones and require half a parking space per guest unit. The definition would be as a non-profit hotel. On page 15, the recommended definition of a street is the state's definition. A problem arises with single family residences on private streets because residents later demand public services. On page 19 Neuhauser noted that revisions in the AG zone haven't been made yet pending discussions with legal staff. Kate Head assured the Council that the campus fraternities and sororities maintain standards and consistency through alumni and University staff guidance. She said major additions wouldn't be made to houses. She said parking could be handled at the Board of Adjustment level. Neuhauser said that the Council is concerned about the potential for excessive expansion by the houses. Lynch noted that the Greek system houses must maintain consis- tency with their neighborhoods. Schmeiser noted that the occupancy level is dependent upon lot area not floor area. Meeting adjourned at 11:30 p.m. Informal Council Discussion November 15, 1983 Informal Council Discussion: November 15, 1983, at 3:00 p.m. at the Highlander. Councilmembers Present: Dickson, McDonald, Neuhauser, Perret, Erdahl. j Councilmembers Absent: Balmer, Lynch. Councilmembers-Elect Present: Ambrisco, Baker, Strait, Zuber. Staffinembers Present: Berlin, Jansen, Helling, Karr. Others Present: Clayton Ringgenberg, Tim Shields. Tape Recorded: 83-C25, All; 83-C26, All; 83-C27, Side 1. Goal Setting Neuhauser said that this is a method to arrive at a consensus of the Council goals for the next 18 months. The new Council needs to decide what direction the City should take for FY85. R1 - Introduction Clayton Ringgenberg of the Institute of Public Affairs said the institute helps better local government in Iowa. He noted that the new Council should start consideration of the FY85 budget. This is the first chance for the new Council to start developing a working rela- tionship within its own body and with City staff. The new Council must take into consideration previous goals of the City Council. Berlin explained that the goal setting process helps the staff develop a detailed budget for the next fiscal year. The goals can be modified but the broad pattern remains. Individual goals may be added, deleted, or changed in terms of time table. t2 - Goal Settinq Review Helling reviewed FY84's goal accomplishments including established general and new objectives. Neuhauser noted that the Legislative Committee generally meets with their legislators in December and the new Councilmembers might consider attending that meeting this year. i Neuhauser stated that a citizens' committee now exists to help with raising funds for a new City swimming pool (item 12 of the FYE4 new objectives). A3 - Staff Council Teamwork Neuhauser said that Iowa City has a strong City Council to set policy and a strong City Manager and staff to carry out policy. In general, the Council has avoided personality conflicts and stuck to the issue. The Council generally reaches a consensus on issues, t 2 44 - Goal Settinq Exercise Tim Shields lead a goal setting exercise that has been used by the Institute in 23 cities around Iowa. The goals are well defined, easily measured objectives. Categorized below are 53 of the objectives. All of those not assigned a specific priority have been included in a category labeled "undifferentiated" which Shields said could easily become important Council concerns in the future. (Priorities detailed on attached memo dated December 29, 1983, from Assistant City Manager.) Meeting adjourned at 6:45 p.m. City of Iowa City MEMORANDUM Date: December 29, 1983 To: City Council From: Dale Melling, Assistant City Manager � Re: FY85 Goals and Objectives Early in 1984 Council will meet to complete the FY85 goal setting process begun on November 15, 1983. This will involve: 1. Completion of the prioritization process. 2. Identification of action steps to be taken. 3. Time frames for completion of these action steps. 4. Designation of who shall be responsible for each action step (Council, specific Council member, City Manager, or specific staff member). Below are listed 53 objectives which were proposed at your November 15 meeting. The prioritization process was only partially completed and the priority categories below reflect that situation. Those which have not been prioritized are listed as "undifferentiated." Please note also that items within each category are not listed in order of priority. I. TOP PRIORITY 1. Gain FAA Compliance Status and establish eligibility for funding. 2. Complete utility franchise negotiations. 3. Decide an Sewage Treatment Plant/Facilities and identify affordable funding. 4. Adoption of the new Zoning Ordinance. S. Implementation of recommendations of the Parking Study Committee regarding both downtown and city-wide parking. 6. Complete Home Mortgage Revenue Bond feasibility study. 2. HIGH PRIORITY 1. Fund Economic Development Effort (Program). 2. Completion of Downtown Hotel projE_t. 3. Adopt Space Needs plan and begin implementation. 4. Improve street lighting in and near downtown area. 5. Complete downtown amenities including restoration of Iowa Avenue. 3. LOWEST PRIORITY 1. Plan for year-round swimming pool with other groups.. 2. Implement Bikeway Plan. 3. Melrose Court Improvements. UNDIFFERENTIATED 1. Maintain current level of basic services. 2. Review and update Housing Report during first quarter of FY85. 3. Market Department Store Parcel (64-1a). 4. Adopt Subdivision Ordinance. 5. Review Housing Code for consistency with new Zoning Ordinance. 6. Improve communications/public relations with University of Iowa through effective liaison efforts. 7. Review and update long range (five year) fiscal policy. 8. Establish and maintain Council project timelines/deadline dates. 9. Establish alternative commuting policy. 10. Adopt Mandatory Parkland Dedication (Minimum Open Space Requirements) Policy. 11. Seek alternative sources of revenue. 12. Review delivery of human services (public and private). 13. Develop a park purchasing plan. 14. Facilitate increased use of Cable Television. 15. Review City staffing levels (especially Housing Inspection). 16. Improve Citizen Outreach through improved Council and employee public relations. 17. Implement a City Tree Policy. 18. Assume a lead role in the Iowa City -Cedar Rapids Corridor development pian. 19. Amend the Sign Ordinance. 20. Upgrade 8lackhawk Mini -Park. 21. Start Congregate Housing. 22. Continue Riverfront Improvements - work with Riyerfront Commission. 23. Monitor City energy conservation and use. 24. Review Historic Preservation Policy. 25. Give increased recognition to Boards and Commissions. 26. Use Design Review Committee to review new public amenities (parking lots, street trees, etc.). 27. Establish Urban Revitalization Districts on the north and south sides. 28. Review Industrial Development Revenue Bond policy. 29. Complete Urban Fringe Agreement. 30. Monitor Old Library development agreement. 31. Adopt Human Rights Ordinance Amendments as proposed. 32. Review fee structures'for Housing and Inspection Services. 33. Review Police protection and funding alternatives. 34. Complete renovation to Iowa Avenue and Burlington Street bridges. 35. Develop policy for placement of Newspaper Dispensers. 36. Continue Ralston Creek Improvements. 37. Develop a long-range infrastructure maintenance plan. 38. Develop a long-range computer pian. 39. Review function of City Clerk's office for modernization. Tim Shields from the Institute of Public Affairs will again be present when Council discusses this matter. He -will facilitate completion of the priori- tizationprocess and determination of appropriate action steps. Council time for this .purpose will be scheduled as early as possible in 1984. bj/sp 1 Informal Council Discussion November 17, 1983 Informal Council Discussion: November 17, 1983, at 7:30 PM in the Civic Center Council Chambers. Mayor Mary Neuhauser presiding. Counciimembers Present: Balmer, Dickson, Erdahl, Lynch, Neuhauser, Perret, McDonald. Staffinembers Present: Berlin, Helling, Karr, Jansen, Schmeiser, Boothroy. Tae Recorded: Reel 83-C21, Side 2, 1 -End. Reel 83-C24, All. Reel 8- 2, side l -End, Side 2, 1-1200. New Zoning Ordinance: Schmeiser continued outlining changes in language of the proposed zoning ordinance to clarify meaning. In every case that "building" was used, "structure" has been substituted. Schmeiser reviewed the changes outlined in the handout. Schmeiser added a clarification on page 7. Item E.3. should , be followed by "...or an increase in the number of occupants or dwelling units." Neuhauser and Erdahl pointed out that the Council has had -ample time to review the proposed changes and only those changes that are in question need to be discussed at this time. I Balmer said that the"AG Zone" is not needed and would be difficult to justify, particularly in the Intent section. He added that he couldn't see changing current low density residential zones to AG. Neuhauser agreed because current zoning hasn't resulted in any misuse. Lynch noted that the areas proposed for AG simply are not appropriate for other designations at this time but will later be changed to a higher density zone compatible with the long term Comprehensive Plan. Lynch and Neuhauser said that calling the zone agricultural causes some misunder- standing. The Council discussed designating AG areas as proposed under the Comprehensive Plan. Boothroy said that staff would return to the Council with revised language on the AG zone. Schmeiser noted that "religious institution" as defined on page 13 could include schools and offices associated with religious institutions. Townhouse regulations allow variety while maintaining the neighborhood 1 density. Separate lots are required for each dwelling unit. Preucil School feels that they should be exempted from certain parking require- ments just as religious institutions are exempted on page 33. Schmeiser said that they can apply for a special exception or a variance through the Board of Adjustment. Berlin suggested that an administrative remedy is the best source of relief for Preucil School. Council discussed communication towers and satellite receiving devices and decided that they should be prohibited from roofs in residential zones. Schmeiser said that single family dwellings.are exempt from the prohibi- tion from rebuilding after 100% destruction. Otherwise, conformities based on lot deficiencies cannot be rebuilt after destruction. Informal City Council Session November 17, 1983 Page 2 Boothroy said that Charles Imig wants to reduce the minimum lot area per unit for a duplex in the RM12 zone from 3000 square feet per unit to 2750 square feet per unit. The Planning and Zoning Commission chose to stay with the original figure. Council agreed to leave the minimum requirement at 3000 square feet per unit. Balmer and Erdahl left the meeting at 10:15 PM as Neuhauser apologized to the public for not getting to the site specific issues earlier. A citizen commented on an area on North Dodge. He asked that the boundary of the present R2 zone as it follows Dodge Street and up to Prairie du Chien remain the same as detailed in the site specific problem list, item 13. Boothroy said that the RS8 or RS5 zones are consistent with the i Comprehensive Plan. The Council agreed that RSB would be appropriate. i The Council discussed Item 2. Andy Isserman noted that the CHI zone for j the Home Town Dairy is inappropriate because it is not a controlled access location and all other CH zones in Iowa City are on Interstate 80. He said CC2 would be a more appropriate choice. Boothroy said that the Planning and Zoning Commission recommends a CH zone. He added that the wording in the CHI zone will be changed to eliminate the reference to j controlled access. Anthony Frey •suggested that other properties around Home Town Dairies should be zoned CN1 and not CHI. A citizen complained that his lot on Caroline Court would become a nonconforming RS5 lot. He would like the lot to become RS8. The Council decided to leave the zone as proposed. Bill Meardon discussed the Amerex property south of Forest View Trailer Court. Boothroy said the sizes of individual apartment units would determine parking requirements. Angela Ryan discussed the James and Elizabeth Stroud property at 751 W. Benton. She said the property owners would like the property zone RM44 as detailed in Item 9. Mr. Buss who owns the neighboring property detailed in Item 10, said he would like his property treated the same as his neighbor. Neuhauser said the entire Council will consider the request. Meeting adjourned at 11:10 PM. I INFORMAL COUNCIL DISCUSSION NOVEMBER 28, 1983 Informal Council Discussion: November 28, 1983, at 7:45 p.m, in the Conference Room at t e Civic Cen er, owa City. Mayor Mary Neuhauser presiding. Councilmembers Present: Neuhauser, Balmer, Dickson; Erdahl, Lynch. Absent: Perret, McDonald. Cit Staff Present: Berlin, Jansen, Karr, Boothroy, Schmeiser, Helling, Frank in. Tape-recorded: Reel 83 -C35 -all; 83-C36-alli 83 -C37 -all. PROPOSED ZONING ORDINANCE: Transient Housing. Jansen said that transient housing should be included in the ordinance as a special use. Schmeiser said that a parking concept needed to be incorporated stating when a use is changed to a use that requires less parking, more parking won't be demanded. There was discussion regarding certain zones. Berlin will send a letter to the limiting transient housing to transient housing site explaining the Council's group currently looking for a position. Oakcrest Street in the Oaknoll property (item 23 and item 24) will remain RS -8 except the one property which will become RM -44. Items 25, 27, and 28 are all properties of the Clarks. Item 25 will be zoned RM -12, item 27 will remain RM -12, and item 28 will remain as originally proposed. Item 29 will be zoned CB -2. There will be no change on item 26. 327 Brown Street will remain as proposed. The AG zone has been changed in the areas complained about in the Bruce Glasgow letter. Glasgow said that he has C-2 zoning in the vicinity of Scott Boulevard and would like to keep it that way. Members indicated that CN -1 zoning would allow for 'neighborhood convenience stores next to -Scott Boulevard.' Old Scott Boulevard will revert to one-half commercial and one-half residential when abandoned by the City. Boothroy summarized the information on the frontage by Bon -Aire Mobile Home Court (item 7). The Council agreed that commercial area would be limited .to seven acres.' The Council agreed that the Lorna Mathes property at 109 South Johnson should remain RM -12. Staff will prepare a list of other possibilities for future Council consideration. The Englert tract south of Taft Speedway will be zoned as RS -8 which will allow clustering under a PAD. Informal Council -Discussion November 28, 1983 Page 2 The changes requested in the letters from Chuck Mullen and Sueppel along Highway 1 will be made. The Council agreed that ACT's request for maintaining the ORP for their property will be granted under the interim development proposal. The Jack Frantz property will be kept CO -1 on the east side and CH -1 on the west side. A letter to Home Town Dairy is being prepared by the City Attorney. Item 14 will remain as proposed. 1126 Rochester will remain as proposed. The property at Dodge and Prairie du Chien (north of the DX station) will be changed back to residential. The Council discussed the proposed AVID zone. Single_family homes and office research uses will be allowed under special provisions. Clubs will be included as a provisional use. The intent section will mention review -of the Comprehen- sive Plan. The ID zone shows long-term intent. One house for every five acre parcel will be allowed in the ID zone. EXECUTIVE SESSION:. Moved by Dickson, seconded by Erdahl, to adjourn to executive session under Section 28A.5G. to discuss the purchase of particular real estate only where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for that property." The minutes in the tape-recording of a session closed under this paragraph shall be available for public examination when the transaction discussed is completed.• (Real estate.) The Mayor declared the motion carried unanimously, 5/0, Perret and McDonald absent. INFORMAL COUNCIL DISCUSSION DECEMBER 5, 1983 Informal Council Discussion: December 5, 1983, at 7:00 p.m, in the Conference Room at the Civic Center. Mayor Mary Neuhauser presiding. Councilmembers Present: Neuhauser, Balmer, Lynch, McDonald, Dickson, Perret, Erdahl. Cit Staff Present: Berlin, Helling, Jansen, Karr, Franklin, Boothroy, Sc meiser, Hauer, Hencin, vitosh., Schmadeke. Board of Supervisors: Donnelly, Langenberg, Ockenfels, Myers. Tape-recorded: Reel 83-C29, Side 2, 9304 -End, 83-C38, all, 83-C39, all. URBAN FRINGE ISSUES: The Council discussed individual areas with members of the Johnson County Board of Supervisors. Erdahl presented the position of the Committee and issues which had arisen within the Committee and the Council. Area 2. Erdahl said there were no real issues in Area 2. Areas 3, 4. Erdahl said that the Urban Fringe Committee agrees that the City should defer to the north corridor plan regarding development in these areas. Areas 5, 6. Erdahl said that full City services should be provided out to one mile east of the corporate limits in Area 5 and one mile south in Area 6. .Areas 7, 8. Annexation wasn't recommended by the Committee. for the area west of the new interstate. There is uncertainty on the part of the Committee regarding the RS zoning in Area 7. The County will control development across the interstate in Area 8 as well as Area 7. Area 1. The County agrees to discourage urban development in this area. Area 9. Parts of this area south of Rohret Road are under discussion for deannexation. The Council discussed specific concerns with the Board of Supervisors. Neu- hauser said that the City could agree to not provide lift stations for areas zoned agricultural; this would prevent unannexed properties from being hooked into the sewer system in Areas 5 and 6. Area 7 will remain RS'within an area defined by the watershed line, with rural design standards outside the Clear Creek watershed. Area 8 will be effected by the airport overlay zone. In the City's long-range plan, everything east of Highway 218 will eventually be annexed by the City. The area west of the new interstate will be controlled by the County. Supervisor Myers noted that although the Fringe Committee hasn't reached a unanimous decision on each area; the majority has agreed on each decision. The County will contact the City again next week. Informal Councils scussion December 5, 1983 Page 2 PLANNING AND ZONING MATTERS: West Side Park. Franklin noted that an adjacent property owner has concerns about o Mormon Trek Boulevard. An easement through 'West Side Park is a possibility but a street would be preferable. Any access from Mormon Trek woud preset il will thelTrafficnEngiineergcan lgive baereport. ms. The CThecproperty downer wefer antsdecision an alternate access to Mormon Trek. KRNA Parcel. Franklin explained that this parcel is part of a larger tract. The property owner is asking for a deferral of stormwater management. No additional building permits will be issued without a stormwater management compliance. Prairie View Estates. No discussion. Proposed Zoning Ordinance. 1he* Hennessey sey pr pert on Bloomington is being changed to show RM44 ref term 2. Mullen and Smith correspondences have resulted in clarifications. 3. Schmeiser said that the property currently being considered by the emergency housing project does not meet minimum lot size, lot coverage, parking, or setback requirements.. The revised ordinance shows tran- sient housing as a permitted use in all multi -family and commercial zones. Bill Sueppel said that a 750 square foot minimum floor space per permanent resident is reasonable for transient housing plus 200 square feet per transient guest. Schmeiser suggested that transient housing should be a special exception while Berlin preferred provi- signal use, council agreed to make transient housing a provisional use with 750 square feet required per permanent resident and 200 s.,ua. _ feet per guest. Staff will develop a draft for tomorrow's meeting. UDAG. Neuhauser noted that approval of the UDAG contract does not approve the hotel design. The UDAG agreement must be signed immediately. If not signed by December 31,the grant will be lost and the IRB's could be threatened. Hotel design is still subject to agreement with the City. or. Johnson's attorney, Richard Peterson, said that marketing of the bonds make timing critical and that the hotel design is not contingent upon the signed UDAG contract. Ex ansion of Area for IRB's. Schmeiser said that the expansion of the allow- able area or in ustria revenue bonds might give some incentive for property owners to develop property that would threaten the vitality of the downtown area because of competition. Neuhauser said that the City should retain area. Schmeiser sufficient control to prevent any threat to the downtown suggested that if the area was expanded only to include residential zones, no danger would be posed to the downtown. A representative of Jim Clark suggested permitting a one -lot depth on either side of Gilbert Street be made available for IRB funding. He said that the Gilbert Street corridor is a logical extension of the downtown area. He said that C1 ark has potential development underway but is dependent on rapid approval by the City. Berlin said that the area in question should be Linn Street, the railroad, and both sides of Gilbert. Informal Council Discussion December 5, 1983 Page 3 CDBGProgram Reduction. The Council agreed that the necessary $7,000 should Ne from Congregate Housing ($5,000) and Alternative Housing Site Acquisition ($2,000). Neuhauser said that Berlin will review program administration. Industrial 'Waste. Affected industries have seen this proposal. The exacting language comes rrom the state. The costs of the program are charged back to i the industry. The major industries in Iowa City have no problem with the proposal. Wastewater Facility. This matter will be taken out of the Consent Calendar. Les Batterman, president of the Iowa City Chamber of Commerce, gave the Chamber support for construction of the facility. Balmer said it would cost an estimated $22 million to detach the City's stormwater runoff from the sanitary j sewer system. Normal design fees for this type of project are approximately Ij six percent of the total cost of the project. Eighty percent of that has come from state and federal funds. Other cost figures were reviewed. Correcting leaking manhole covers and removing catch basins would be part of a cost effective rehabilitation project that would cost about $600,000 and wouldn't include correcting footing drains. It could be done in Phase I. The actual cost of the interceptor sewer would cost from $8.9 million to $10.5 million depending upon the design details. The alternative of installing a sewer pipe from Pine Street along the Rock Island right-of-way wouldn't be cost effective at $4.3 million. Computer Equi ent - Cit Clerk's Office. Councilmembers reviewed City Clerk Karr— regar ing 'up a e on record management in the Clerk's office. Balmer said that the City Clerk's office has had a substantial increase in workload without additional staff and the proposed system would help. Karr noted that the proposal includes adding a second terminal after the first year of ooeration. Council aareed to the request: Agenda and Council Time. 1. Dr. Wallace appeared to request a special meeting to consider issuing IRS's for the doctor's office. Neuhauser said that she doesn't see the public service necessary for IRS's. Wallace replied that a state law allows such use for IRB's and he outlined the public benefits. A majority of Council agreed to meet at 3:45 Thursday to set a public hearing for Tuesday, December 27, or December 26 on the matter. 2. Council agreed to have a second consideration of the zoning ordinance on Monday, December 12. 3. Balmer inquired about the Library Board minutes in this week's Council packet. Balmer requested clarification from staff about a $1,000 authorization from the library's Gifts and Bequests fund for partici- pation in the Coalition for Public Library Research. 4. Balmer requested that Traffic Engineer send the signalization study at Sunset Street and Benton Street to University Heights. 5. Balmer questioned the City paying for the City's sidewalk snow removal announcements that are to be published in the newspaper. He felt they should be treated as public service announcements. Meeting adjourned at 10:25 p.m. JOINT ETING IOWA CITY COUNCIL AND JOHNSONECOUNTY BOARD OF SUPERVISORS DECEMBER 8, 1983, 4:00 PM RECREATION CENTER Council Members Present: Mayor Mary Neuhauser, David Per ret, Clemens Erdahl, a e Dic son, o n McDonald. Supervisors Present: Don Sehr, Harold Donnelly, Dick Myers, Dennis Langenberg, Betty Ockenfels. Others Present: Neal Berlin, Dale Helling, Bob Jansen, Bill Ambrisco, Larry Baker, Ernest Zuber, Pat White, George Strait, Marian Karr, Pat White, Carol Peters, Calvin Baker. Moderator: Clayton Ringgenberg, University Institute of Public Affairs. Members of both bodies were introduced after introductory remarks by Clayton Ringgenberg. Don Sehr, chair. of the Board of Supervisors, and Iowa City Mayor Mary Neuhauser addressed the importance of communications between the two groups. Human Services i Dennis Langenberg spoke on human services. He said that United Way, the City and the County have worked well together. Langenberg pointed to the Senior Cent` workingas an togethermhelpsle fcut administrativesucss of int costsoandts. a combined Neuhauser faciilitythat for human services should remain a goal for both bodies. Cost savings should be a continuing effort. Dickson said that the Board and the Council should meet jointly with human service agencies to decrease inefficiency and increase understanding. Myers said steps should be taken to encourage standards for the various groups. Berlin suggested that Anne Carroll could work with Cheryl Mintle and Mary Anne Volm to develop initial suggestions for standards for the groups. Ambrisco questioned the wisdom of limiting service on the Senior Center Commission to people of the age of the users of the Center. Neuhauser agreed. Strait suggested election by peers to the Commission. Neuhauser replied that the Council of Elders is an elected body and Commis. sion/Board appointments are made by Council. Urban Fringe Donnelly reported on the urban fringe study committee: The committee's work has already yielded results on the Freeway 218 -Highway 1 interchange and the Prairie du Chien Subdivision. The committee's work should lead .to orderly growth around the City's edges. Economic Development Neuhauser said that the Council is considering formation of an independent economic development corporation. The University, the City and the community at large will all be involved and the County is welcome to join in. An immediate goal of such a committee would be to help form a research park' to create and attract new industry. Dickson, Berlin and Perret discussed the I f I Informal Council -Board of Supervisors Joint Meeting December 8, 1983 Page 2 advantages of specifying certain kinds of industries for the research park; Dickson emphasized the virtue of non-polluting industries and Perret stressed the importance of examining what demands new industries would place on municipal services. Erdahl noted the importance of defining the corridor between Linn and Johnson Counties as a way of targeting this area for development, and Neuhauser agreed it was not presently well-defined. Job training could also be involved in the introduction of new technologies. The Board and the Council agreed that JCCOG could initially consider the corri- dor. Space Needs and Civil Defense Myers said that the County is considering an addition to the County Jail to increase the ability to provide for civil defense. Needs include spaces for impounded vehicles, an exercise area for prisoners, emergency vehicles. Sehr said that the County would appreciate help from the Council in the negotia- tions with the School Board for Sabin School. The City is about to receive staff recommendations on space needs, particularly for the Fire and Police Departments. Future Meetinas Discussion centered on increasing the frequency of joint meetings to twice yearly. The Mayor and the Chair of the Board will continue to meet fre- quently to discuss concerns. Library Neuhauser said that the City and the County will need to discuss terms for the library contract rather than involvement by the library board. Ambulance Service Neuhauser said that the County Ambulance and the City's First Responder service are providing excellent service. Wellness Program Ockenfels suggested that a joint wellness program be investigated. The City has the facilities and the County has the personnel resources. Graham Dameron will contact.Anne Carroll to discuss the matter. Meeting adjourned at 5:45 p.m. ■ Informal Council Discussion Minutes December 12, 1983 Informal Council Discussion: December 12, 1983, at 7:35 p.m. in the Council Chambers at the Civic Center. Mayor Mary Neuhauser presiding. Councilmembers Present: Neuhauser, Dickson, Lynch, Perret, McDonald, Erdahl. Absent: Balmer. Staff Present: Berlin, Melling, Karr, Jansen, Hauer, Schmeiser, Hayek. Tape Recorded: Reel i83-42, Side 1 and Side 2, 1 -End; Reel B83 -C43, Side 1, 1-157. Agenda. Neuhauser said that Shamrock/Arbor area storm drainage scheduled for 9:00 will be deferred until next Monday. Hotel Agreement. Dr. Harry Johnson, the hotel developer, showed the Council design changes and modifications from last week's presentation, including 1) widening of the pedestrian walkway to at least 27 feet, 2) heightening of the pedestrian walkway to 17 feet, 3) recessing the entrances and provision of two pocket doors, and 4) covering of the ten foot exterior walkway with glass. These changes meet the Hotel Steering Committee's concerns. The hotel is not •a Holiday Inn International because this name is limited to areas near major international airports and are hotels with 400 rooms or more. Johnson stated this hotel will surpass most Holiday Inns in quality. Holiday Inn was selected because of its superior reservation referral system. Johnson said that a person standing by the Governor Lucas fountain will be able to look through the glass -enclosed lobby and see Burlington Street. In answer to a question from the public, Neuhauser explained the hotel lot was designed to allow separate development of the hotel and the proposed depart- ment store. Richard Hansen (Hansen Lind Meyer Architects) said the hotel will decrease the value of Plaza Centre One because of a loss of visual and functional amenities. He estimated the loss 'at E2 million. Hansen complained the process of approving the construction of the hotel has ignored many important' points: blockage of Dubuque Street, lack of access to a major pedestrian element to the downtown, shading of City Plaza, reduction of the value of the property to the east of the hotel, and the undesirability of stucco for the hotel. Joyce Summerwill said the public and the Council haven't had suffi- cient information or time to approve this hotel design. John Hayek said that because of pending legislation, IRB funding for this project will be difficult or impossible after December 31, 1983. The UDAG grant to the City could also be threatened by undue delays. Hayek said the entire financing of the project would change if there is a delay past the end of December. Hayek said that the contract with UDAG requires construction of z a specific number of hotel rooms, etc. Hansen said that he was told that line items contained in the UDAG could not be changed. Hauer responded that problems occur when line items are changed. She said line item changes are not prohibited but could affect the grant amount. Additional costs would have to be borne entirely by the developer. Erdahl said the hotel is in a good location. The developer's architect noted in Minneapolis and St. Paul that stucco exteriors stand up to the elements in spite of the great variations in temperature. He said commercial uses of 'the stucco did not have the settling problems associated with residential stucco use. Stucco also allows for a lighterweight building exterior. The Hotel Steering Committee felt that a change from brick used in many downtown buildings was appropriate for a major addition to downtown. An access easement east of the hotel parcel will be provided and will also be used by the parcel adjacent to the hotel. It will be the developer's responsibility to maintain the exterior walkway to the west. The developer's architect reviewed the pedestrian exterior and interior walkway design plans. Perret said he believes the hotel will be a great success. Erdahl said while he is not satisfied with every detail of the design, he will vote for the hotel as a whole. Lynch asked Hansen if a substantial portion of his complaint about the hotel stemmed from the limitations to access to parking. Hansen admitted that it is a big issue. Lynch said in spite of long=term parking problems in Iowa City, a new hotel will make a better downtown. Council adjourned to format session at 9:35 p.m. Informal Council Discussion December 19, 1983 Informal Council Discussion: December 19, 1983, 7:30 PM, Conference Room, Civic Center. Mayor Mary Neuhauser presiding. Council Members Present: Neuhauser, Balmer, Lynch, McDonald, Dickson, Perret, Erdahl. Staff Present: Berlin, Helling, Jansen, Karr, Farmer, Schmadeke, Davidsen, 'Boothroy, Franklin, Holderness, Mintle, Hauer, Te Paske, Brachtel. Tape - Recorded: Reel 83-C39, Side 2, 342 -end; Reel 83-C44, all; Reel 83-C45, Side _ Zoning Matters South Summit S Dearborn. Franklin explained that a public hearing is to be set Tor January 17 for ec aring the area a historic preservation district. Urban Fringe Agreement. Franklin explained that minor changes have been made to clarify language. An appendix has been attached. Franklin said that at the county public hearing on the urban fringe agreement several issues were raised including 1) the possibility of the City waiving any subdivision reviews in selected areas of the fringe. (Staff recommends against waiving review unless a joint body is developed with the County to review plans.) Council will consider such a plan but is generally not favorable; 2) designation of a subarea within Area 7 in which City Urban Design Standards would be imposed. (Staff was concerned with relationship between imposing urban standards and the City's annexation policy for Area 7 and how that relates to other area policies. The staff was also concerned with expansion of urban development into other portions of Area 7.) Council will further consider the matter at a later date. If the City must provide full services at a later date, costs could be prohibitive. The City must make a decision at some point on whether the area will be annexed at a later date. Changes.in Area 7 would affect proposed deannexation in Area 9. The area west of the watershed line in Area 9 will be deannexed; the remainder of Area 7 southwest of the watershed line will be considered for possible de - annexation at a later review. Changes in this section of the agreement are a change in Area 7 to a policy which defines a subarea and imposes full urban design standards and in Area 9 there will be a revision in the map to show consideration of deannexation of parts of Area 9. The County will consider these changes before tomorrow's Council meeting. Zoning Ordinance Neuhauser noted that several official letters of protest have been received concerned the proposed zoning ordinance. Boothroy explained that the OX station on Dodge (across from Eagles) will be nonconforming. Jansen said that the City is legally considering objections to the ordinance. He said that changes made in the ordinance are not substantial enough to require submission to Planning and Zoning. Shamrock Drainage The Council agreed to use a continuous concrete pipe for the project. Burns said that neighbors should grant easements. The Council agreed that the City Attorney should be consulted on the issue of a 30 foot channel upstream of the continuous Informal Council Discussion December 19, 1983 Page 2 culvert and possible liability. Staff will meet with neighbors to address their concerns. Construction will start in July, 1984 at the earliest and will be considered for revenue sharing. Human.Services Facility Block grant monies can be considered for a combined human service facility. An application for block grant funds is due by January 18, 1984. Councilmember-Elect George Strait agreed that the application should be submitted. Bike Lanes Balmer said that he prefers not to change the bike lane signage. Erdahl said that he is concerned about children and less proficient bicyclists. Shelley .Plattner, Bicyclists of Iowa City, said that safety concerns dictate right hand bicycle lanes with lanes ending 50 feet from the intersections. The Council agreed to leave bicycle lanes and signage as they currently are and allow the new Council to direct action on either matter if they so wish. Council Policies Neuhauser said the Council should still have the 'rules committee review the rule on abstentions and a City Attorney memo an the subject. Aye°da . 1. Hotel. Berlin said that the easement provisions provides air rights: but further action is needed for access and turnaround. Parking issues are still being negotiated with the hotel. The Council indicated its color and texture preference for the exterior of the hotel. 2. IRB Boundaries. Perret noted that the proposed IRB boundaries are larger than he had understood were proposed. McDonald noted that the Council still has final approval of any applications. Consensus to approve extended boundaries. 3. Building Code Hearing. Berlin said that because of questions on State law, the hearing should be convened at tomorrow's meeting and then recessed until a later date. 4. Parking. In the alley behind the First Christian Church there have been problems with parking. Berlin said letters have been received and referred to the Police Chief. 5. Appointments. The Council will appoint Bob Jackson to the Senior Center Commission. Benny Hawkins, Hank Torres, Rosalie Reed wi•11 be appointed to the Human Rights Committee. Meeting adjourned at 10:00 P.M. ■ Informal Council Discussion January 3, 1984 Informal Council Discussion: January 3, 19E4, 7:00 P.M. in the Conference Room at the ivic en er. ayor John McDonald presiding. Councilmembers Present: Ambrisco, Baker, Dickson, McDonald, Strait, Zuber, Er ah . Staff Present: Berlin, Helling, Jansen, Karr, Knight. Tape Recorded: Reel 83-C43, Side 1, 157-Erd. McDonald said that the new Council has been tentatively scheduled to meet with the heads of the City's boards and commissions on February 9 at 2:30 p.m. at the Highlander. Councilmembers should contact Lorraine Saeger if they have a scheduling problem. Planning & Zoning Applications: Oakcrest. Knight said that papers are in order for this LSRD and the anning and Zoning Commission has recommended approval. Baker questioned whether it is proper to vote on the matter since he voted on it as a Planning and Zoning member. Jansen saw no problem. Council Agenda Item 11. -Ordinance amending Chapter 17 by redefining rooming house. In answer to a question from Baker, Berlin explained that the Housing Commission is not in.favor of adding one person to the definition of rompers. . Correspondence. Strait encouraged Berlin to respond Consent Calendar agenda. McDonald Council discussion. to all correspondence listed on the explained that replies would follow Appointments. McDonald and staff clarified the appointment process. The Council agreed to defer consideration of appointments to two weeks (January 17). Buret Council and staff members discussed the approval process of funding requests. Airport Zoning Commission Berlin explained that the County zoning ordinance will go to the Airport. Zoning Commission as soon as it is organized. Meeting adjourned at 7:30 p.m. OFFICIAL ACTIONS OF COUNCIL -12/23/83 The cost of publishing the following proceedings & claims is $ Cumulative cost for this calendar year for said publication is $ Iowa City Council, spe-cial mtg., 12/23/83, at 8:00 A.M. in the City Mgr's. Conference Room. Mayor Neuhauser presid- ing. Councilmembers present: Balmer, Dickson, McDonald, Neuhauser, Perret. Absent: Erdahl, Lynch. Moved by Perret, seconded by Balmer, that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as presented: Approval of Official Council Actions, spec. mtg's., 12/7/83 and 12/12/83, as published, subject to correction, as recommended by the City Clerk. Memo from the Traffic Engineer regarding: Taxicab stand in 400 block of East College Street; Stop sign on First Avenue at Rochester Avenue; Stop sign on Olympic Court at Boyrum Street; Stop sign on Olympic Circle at Boyrum Street; Stop sign on Boyrum Street at Southgate Avenue. Affirmative roll call vote unanimous, 5/0, Erdahl, Lynch absent. The Mayor declared the motion carried. A public hearing was held on the proposal to issue $619,670 of Clinic Revenue Bonds (Wallace, Rosenberger, Hackbarth Project). Moved by Balmer, seconded by Dickson, to adopt RES. 83-420,Bk. 80, pp. 1316-1321, AUTHORIZING THE ISSUANCE AND SALE OF CLINIC REVENUE BONDS, (WALLACE, ROSENBERGER & HACKBARTH PROJECT) OF THE CITY OF IOWA CITY, IOWA, IN THE PRINCIPAL AMOUNT OF $619,670 TO FINANCE THE COSTS OF ACQUISITION BY CONSTRUCTION OR PURCHASE OF LAND, BUILDINGS, EQUIPMENT AND IMPROVE- MENTS SUITABLE FOR USE AS A MEDICAL PRACTICE OFFICE BUILDING; THE EXECUTION OF A LENDER LOAN AGREEMENT WITH FIRST NATIONAL BANK, IOWA CITY, IOWA, PROVIDING THE TERMS AND SALE OF SUCH BONDS; THE EXECUTION AND DELIVERY OF A LOAN AGREEMENT WITH WALLACE, ROSENBERGER & HACKBARTH BUILDING PARTNERSHIP PROVIDING FOR THE REPAYMENT OF THE LOAN OF THE PROCEEDS OF SUCH BOND, AND RELATED MATTERS. The Mayor declared the resolution adopted, 4/l/2; with the following division of roll call Official Actions December 23, 1983 Page 2 vote: Ayes: Perret, Balmer, Dickson, McDonald. Nays: Neuhauser. Absent: Erdahl, Lynch. Recommendations of the Design Review Committee noted regarding approval of the design plans for 601 South Gilbert Street subject to the following qualifica- tions: (1) A major reservation is the appearance of the south wall which is highly visible as a large bland area to north bound travelers on Gilbert Street. The Committee strongly recommends that the developer, the owners of the Mansion (an adjacent property owner), the Historic Preservation Commission, and design professionals work further on designing elements which will alleviate the blank wall appearance. (2) The landscape plans be subject to specification of species and to approval by the City. (3) The revised design plans should be reviewed by the Design Review Committee, The City Manager noted that the revised plans would be reviewed again by the Design Review Committee. Moved by Balmer, seconded by Dickson, to adopt RES. 83-421, Bk. 80, pp. 1322-1334, REGARDING THE ISSUANCE OF NOT TO EXCEED $850,000 IN AGGREGATE PRINCIPAL AMOUNT OF COMIMERCIAL DEVELOPMENT REVENUE BONDS (GILBERT TOWER ASSOCIATES PROJECT) OF THE CITY OF IOWA CITY, IOWA, DIRECTING PUBLICATION OF NOTICE OF INTENTION TO ISSUE, CALLING A PUBLIC HEARING ON THE PROPOSAL TO ISSUE SAID BONDS AND AUTHORIZ- ING EXECUTION OF A MEMORANDUM OF AGREE- MENT. Affirmative roll call vote unani- mous, 5/0, Erdahl, Lynch absent. The Mayor declared the resolution adopted. Moved by Perret, seconded by McDonald, to adopt RES. 83-422, Bk. 80, pp. 1335-1345, AUTHORIZING THE ISSUANCE OF $8,105,000 IN AGGREGATE PRINCIPAL AMOUNT OF THE CITY OF I014A CITY, IOWA LENDER -ASSISTED COMMERCIAL DEVELOPMENT REVENUE BONDS (MID -CITY HOTEL ASSOCIATES - IOWA CITY PROJECT) SERIES 1983 WITH THE PROCEEDS FROM THE SALE OF BONDS TO BE LOANED TO MIDWEST FEDERAL SAVINGS AND LOAN ASSOCIATION OF MINNEAPOLIS, FOR THE PURPOSE OF MAKING A LOAN TO MID -CITY HOTEL ASSOCIATES - IOWA CITY, A SOLE PROPRIETOR- SHIP, FOR THE PURPOSE OF DEFRAYING ALL OR A PORTION OF THE COST OF ACQUIRING, CONSTRUCTING, IMPROVING AND EQUIPPING A Official Actions ~i December 23, 1983 Page 3 NINE -STORY HOTEL CONSISTING OF APPROXI- MATELY 178 GUEST ROOMS, CONVENTION AND MEETING ROOMS, A SWIMMING POOL, A COFFEE SHOP, AND FOOD AND BEVERAGE FACILITIES, ALL CONSISTENT WITH THE CITY'S PROJECT NO. IOWA R-14 URBAN RENEWAL PLAN; THE EXECU- TION AND DELIVERY OF AN INDENTURE OF TRUST TO SECURE SAID BONDS; THE EXECUTION AND DELIVERY OF A LENDER LOAN AGREEMENT BY AND AMONG THE CITY, MID -CITY HOTEL ASSOCIATES - IOWA CITY, MIDWEST FEDERAL SAVINGS AND LOAN ASSOCIATION OF MINNEAPOLIS AND FIRST TRUST COMPANY OF ST. PAUL; THE SALE OF SAID BONDS; APPOINTMENT OF THE FIRST TRUST COMPANY OF ST. PAUL AS TRUSTEE; AND RELATED MATTERS. The City Clerk noted corrected amount of bonds to read $8,105,00. Affirmative roll call vote unanimous, 5/0, Erdahl, Lynch absent. The Mayor declared the resolution adopted. Moved by Perret, seconded by Dickson, to adopt RES. 83-423, Bk. 80, pp. 1346-1351, APPROVING A PARKING AGREEMENT WITH HARRY A. JOHNSON, JR., DOING BUSINESS AS MID -CITY HOTEL ASSOCIATES. Richard Hansen present for discussion. After discussion, moved by Balmer, seconded by Dickson, to recommend to the new City Council that they take immediate action to begin construction of the two levels of the ramp. The Mayor declared the motion carried unanimously, 5/0, Erdahl, Lynch absent. Affirmative roll call vote on the resolution unanimous, 5/0, Erdahl, Lynch absent. The Mayor declared the resolution adopted. Moved by Perret, seconded by Dickson, to adjourn to Executive Session to discuss as a public employer, strategy regarding collective bargaining with City employee organizations; as such discussion is exempted from the provisions of Chapter 28A according to Chapter 20.17(3). Affirmative roll call vote unanimous, 5/0, Erdahl, Lynch absent. The Mayor declared the motion carried and adjourned to Executive Session, 8:30 A.M. A more complete description of Council activities is on file in the office of the City Clerk. s/ MARY C. NUUI 1SER,MAYOR s/MARIAN K. KARR, CITY CLERK k 4.4,>J Submitted for publication 1/4/84 COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES DECEMBER 23, 1983 Iowa City Council, special mtg., 12/23/83, at 8:00 A.M. in the City Mgr's. Conference Room. Mayor Neuhauser presiding. Councilmembers present: Balmer, Dickson, McDonald, Neuhauser, Perret. Absent: Erdahl, Lynch. Staffinembers present: Berlin, Jansen, Helling, Karr, Fowler, Vitosh. Tape recorded on 83-C47, Side 1, 1-169. Moved by Perret, seconded by Balmer, that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as presented: Approval of Official Council Actions, spec. mtg's., 12/7/83 and 12/12/83, as published, subject to correction, as recommended by the City Clerk. Memo from the Traffic Engineer regarding: Taxicab stand in 400 block of East College Street; Stop sign on First Avenue at Rochester Avenue; Stop sign on Olympic Court at Boyrum Street; Stop sign on Olympic Circle at Boyrum Street; Stop sign on Boyrum Street at'Southgate Avenue. Affirmative roll call vote unanimous, 5/0, .Erdahl, Lynch absent. The Mayor declared the motion carried. . A public hearing was held on the proposal to issue $619,670 of Clinic Revenue Bonds (Wallace, Rosenberger, Hackbarth Project). No one appeared. Moved by Balmer, seconded by Dickson, to adopt RES. 83-420, Bk. 80, pp. 1316-1321, AUTHORIZING THE ISSUANCE AND SALE OF CLINIC REVENUE BONDS, (WALLACE, ROSENBERGER d HACKBARTH PROJECT) OF THE CITY OF IOWA CITY, IOWA, IN THE PRINCIPAL AMOUNT OF $619,670 TO FINANCE THE COSTS OF ACQUISITION BY CONSTRUCTION OR PURCHASE OF LAND, BUILDINGS, EQUIPMENT AND IMPROVEMENTS SUITABLE FOR USE AS A MEDICAL PRACTICE OFFICE BUILDING; THE EXECUTION OF A LENDER LOAN AGREEMENT WITH FIRST NATIONAL BANK, IOWA CITY, IOWA, PROVIDING THE TERMS AND SALE OF SUCH BONDS; THE EXECUTION AND DELIVERY OF A LOAN AGREEMENT WITH WALLACE, ROSENBERGER & HACKBARTH BUILDING PARTNERSHIP PROVIDING FOR THE REPAYMENT OF THE LOAN OF THE PROCEEDS OF SUCH BOND, AND RELATED MATTERS. The Mayor declared the resolution adopted, .4/1/2, with the following division of roll call vote: , Ayes: Perret, Balmer, Dickson, McDonald. Nays: Neuhauser. Absent: Erdahl, Lynch. Recommendations of the Design Review Committee noted regarding approval of the design plans for 601 South Gilbert Street subject to the following qualifications: (1) A major reservation is the appearance of the south wall which is highly visible as • a large bland area to north bound travelers on Gilbert Street. The Committee strongly recommends that the developer, the owners of the Mansion (an adjacent property owner), the Historic Preservation Commission, and design professionals work further on designing elements which will alleviate the blank wall appearance. (2) The landscape plans be subject to specification of species and to approval Council Activities December 23, 1983 Page 2 by the City. (3) The revised design plans should be reviewed by the Design Review Committee. The City Manager noted that the revised plans would be reviewed again by the Design Review Committee. Moved by Balmer, seconded by Dickson, to adopt RES. 83-421, Bk. 80, pp. 1322-1334, REGARDING THE ISSUANCE OF NOT TO EXCEED $850,000 IN AGGREGATE PRINCIPAL AMOUNT OF COMMERCIAL DEVELOPMENT REVENUE BONDS (GILBERT TOWER ASSOCIATES PROJECT) OF THE CITY OF IOWA• CITY, IOWA, DIRECTING PUBLICATION OF NOTICE OF INTENTION TO ISSUE, CALLING A PUBLIC HEARING ON THE PROPOSAL TO ISSUE SAID BONDS AND AUTHORIZING EXECUTION OF A MEMORANDUM OF AGREEMENT. Developer Clark and Attorney Joe Holland present for discussion. Affirmative roll call vote unanimous, 5/0, Erdahl, Lynch absent. The Mayor declared the resolution adopted. Moved by Perret, seconded by McDonald, to adopt RES. 83-422, Bk. 80, pp. 1335-1345, AUTHORIZING THE ISSUANCE OF $8,105,000 IN AGGREGATE PRINCIPAL AMOUNT OF THE CITY OF IOWA CITY, IOWA LENDER -ASSISTED COMMERCIAL DEVELOPMENT REVENUE BONDS (MID -CITY HOTEL ASSOCIATES - IOWA CITY PROJECT) SERIES 1983 WITH THE PROCEEDS FROM THE SALE OF BONDS TO BE LOANED TO MIDWEST FEDERAL SAVINGS AND LOAN ASSOCIATION OF MINNEAPOLIS, FOR THE PURPOSE OF MAKING A LOAN TO MID -CITY HOTEL ASSOCIATES - IOWA CITY, A SOLE PROPRIETORSHIP, FOR THE PURPOSE OF DEFRAYING ALL OR A PORTION OF THE COST OF ACQUIRING, CONSTRUCTING, IMPROVING AND EQUIPPING A NINE -STORY HOTEL CONSISTING OF APPROXIMATELY 178 GUEST ROOMS, CONVENTION AND MEETING ROOMS, A SWIMMING POOL, A COFFEE SHOP, AND FOOD AND BEVERAGE FACILITIES, ALL CONSISTENT WITH THE CITY'S PROJECT NO. IOWA R-14 URBAN RENEWAL, PLAN; THE EXECUTION AND DELIVERY OF AN INDENTURE OF TRUST .TO SECURE SAID BONDS; THE EXECUTION AND DELIVERY OF A LENDER. LOAN AGREEMENT BY AND AMONG THE CITY, MID -CITY HOTEL ASSOCIATES - IOWA CITY, MIDWEST FEDERAL SAVINGS AND LOAN ASSOCIATION OF'MINNEAPOLIS AND FIRST TRUST COMPANY OF ST. PAUL; THE SALE OF SAID BONDS; APPOINTMENT OF THE FIRST TRUST COMPANY OF ST. PAUL AS TRUSTEE; AND RELATED MATTERS. The City Clerk noted corrected amount of bonds to read $8,105,00. Affirmative roll call vote unanimous, 5/0, Erdahl, Lynch absent. The Mayor declared the resolution adopted. Moved by Perret, seconded by Dickson, to adopt RES. 83-423, Bk. 80, pp. 1346-1351, APPROVING A PARKING AGREEMENT WITH HARRY A. JOHNSON, JR., DOING BUSINESS AS MID -CITY HOTEL ASSOCIATES. Richard Hansen present for discussion. After discussion, moved by Balmer, seconded by Dickson, to recommend to the new City Council that they take immediate action to begin construction of the two levels of the ramp. The Mayor declared the motion carried unanimously, 5/0, Erdahl, Lynch absent. Affirmative roll call vote on the resolution unanimous, 5/0, Erdahl, Lynch absent. The Mayor declared the resolution adopted. N. Council Activities December 23, 1983 Page 3 Moved by Perret, seconded by Dickson, to adjourn to Executive Session to discuss as a public employer, strategy regarding collective bargaining with City employee organizations; as such discussion is exempted from the provisions of Chapter 28A according to Chapter 20.17(3). Affirmative roll call vote unanimous, 5/0, Erdahl, lynch absent. The Mayor declared the motion carried and adjourned to Executive Session, 8:30 A.M. MARY C. NEUHAUSD—,RAYUF— COUNCIL ORGANIZATIONAL MEETING -1/3/84 The cost of publishing the following proceedings & claims is $ Cumulative cost for this ca eT radar year for said publication is $ Iowa City Council, organizational mtg., 1/3/84, at the Civic Center. Councilmembers present: Ambrisco, Baker, Dickson, Erdahl, McDonald, Strait, Zuber. Absent: none. Moved by Dickson, seconded by Strait, to appoint City Clerk Marian Karr as Temporary Chair. Motion carried unanimously, 7/0, all Councilmembers present. Temporary Chair Karr presiding. Temporary Chair noted correction to the agenda re previous custom of voice voting and not ballot voting. Moved by Dickson, seconded by Ambrisco, to use the following procedures for election of Officers: Nominations to be made from the floor; Election of Mayor and Mayor Pro tem be made from the floor by voice vote. The Temporary Chair declared the motion carried unanimously, 7/0, all Council - members present. The Temporary Chair announced that nominations were in order for the office of Mayor of the City of Iowa City. Moved by Erdahl, seconded by Dickson, to nominate Councilmember John McDonald. Moved by Dickson, seconded by Strait, that nominations be closed. The Temporary Chair declared the motion carried unani- mously, 7/0, all Councilmembers present. After the voice vote, the Temporary Chair declared John McDonald was elected by unanimous vote, 7/0, as Mayor for a two year term, January 1, 1984-86. The Temporary Chair announced that nominations were in order for the office Of Mayor Pro tem. Moved by Dickson, seconded by Zuber, to nominate Council - member Clemens Erdahl. Moved by Dickson, seconded by Strait, that nominations be closed. The Temporary Chair declared the motion carried unanimously, 7/0, all Councilmembers present. After the voice vote, the Temporary Chair declared Clemens Erdahl was elected by unanimous vote, 7/0, as Mayor Pro tem for a two year term, January 1, 1984-86, City Clerk Karr gave the oath of office to Mayor McDonald and Mayor Pro tem Council Organizat'._., Meeting January 3, 1984 Page 2 Erdahl. Mayor McDonald now presiding. Moved by Erdahl, seconded by Dickson, to make the following City Council appointments: Legislative Committee -McDonald, Dickson, Ambrisco; Rules Committee-Erdahl, Baker; Civil Defense Commission -McDonald; Johnson County Council of Governments -Dickson, Ambrisco, Baker, Strait, Zuber; Iowa City/Coralville Convention Bureau-Ambrisco. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. Moved by Dickson, seconded by Ambrisco, to re -appoint Robert Jansen for a two year term as City Attorney. The Mayor declared the motion carried unani- mously, 7/0, all Councilmembers present. Moved by Erdahl, seconded by Strait, to re -appoint Marian Karr for a two year term as City Clerk. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. Moved by Dickson, seconded by Ambrisco, to adjourn, 11:45 A.M. The Mayor declared the motion carried unani- mously, 7/0, all Councilmembers present. A more complete description of Council activities is on file in the office of the City Clerk. s/JOHN MCDONALD, MAYOR ss/M� yS• K. KARR, CPation � Submitted for p�ublJi1/12/83 COUNCIL ORGANIZATIONAL MEETING January 3, 1984 11:30 A.M. Iowa City Council, organizational mtg., 1/3/84, at the Civic Center. Councilmembers present: Ambrisco, Baker, Dickson, Erdahl, McDonald, Strait, Zuber. Absent: none. Minutes of this meeting are recorded on Tape 83-C47, Side 1, 169-315. Moved by Dickson, seconded by Strait, to appoint City Clerk Marian Karr as Temporary Chair. Motion carried unanimously, 7/0, all Councilmembers present. Temporary Chair Karr presiding. Temporary Chair noted correction to the agenda re previous custom of voice voting and not ballot voting. Moved by Dickson, seconded by Ambrisco, to use the following procedures for election of officers: Nominations to be made from the floor; Election of Mayor and Mayor Pro tem be made from the floor by voice vote. The Temporary Chair declared the motion carried unanimously, 7/0, all Councilmembers present. The Temporary Chair announced that nominations were in order for the office of Mayor of the City of Iowa City. Moved by Erdahl, seconded by Dickson, to nominate Councilmember John McDonald. Moved by Dickson, seconded by Strait, that nominations be closed. The Temporary Chair declared the nation carried unanimously,'7/0, all Councilmembers present. After the voice vote, the Temporary Chair declared John McDonald was elected by unanimous vote, 710, as Mayor for a two year term, January 1, 1984-86. The Temporary Chair announced that nominations were in order for the office of Mayor Pro tem. Moved by Dickson, seconded by Zuber, to nominate Councilmember Clemens Erdahl. Moved by Dickson, seconded by Strait, that nominations be closed. The Temporary Chair declared the motion carried unanimously, 7/0, all Councilmembers present. After the voice vote, the Temporary Chair declared Clemens Erdahl was elected by unanimous vote, 7/0, as Mayor Pro tem for a two year term, January 1, 1984-86. City Clerk Karr gave the oath of office to Mayor McDonald and Mayor Pro tem Erdahl. Mayor McDonald now presiding. Moved by Erdahl, seconded by Dickson, to make the following City Council appointments: Legislative Committee -McDonald, Dickson, Ambrisco; Rules Committee-Erdahl, Baker; Civil Defense Commission -McDonald; Johnson County Council of Governments -Dickson, Ambrisco, Baker, Strait, Zuber; Iowa City/Coralville Convention Bureau-Ambrisco. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. Moved by Dickson, seconded by Ambrisco, to re -appoint Robert Jansen for a two year term as City Attorney. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. Moved by Erdahl, seconded by Strait, to re -appoint Marian Karr for a two year term as City Clerk. The Mayor declared the motion carried unani- mously, 7/0, all Councilmembers present. I Council Organization Meeting January 3, 1984 Page 2 Moved by Dickson, seconded by Ambrisco, to adjourn, ;11:45 A.M. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. Marian K. Karr, City C erk John McDonald, Mayor OFFICIAL ACTIONS OF COUNCIL - 1/3/84 The cost of publishing the following proceedings & claims is $ - Cumulative cost for this ca eTnTar year for said publication is $ Iowa City Council, reg, mtg., 1/3/84, 7:30 P.M., at the Civic Center. Mayor McDonald presiding. Councilmembers present: Ambrisco, Baker, Dickson, Erdahl, McDonald, Strait, Zuber. Absent: i none: Moved by Dickson, seconded by Erdahl, that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as presented: Approval of Official Council Actions, reg. mtg., 12/20/83, as Published-, subject to correction, as recommended by the City Clerk: Minutes of Boards and Commissions: Airport Commission. -12/8/83; Library Bd. of Trustees - 12/15/83; Parks and Recreation Commission - 12/14/83. Permit Motions and Resolutions as recommended by the City Clerk: Approv- ing Class B Beer Permit and Sunday Sales for Randall's Discount Foods, 1861 Lower Muscatine Rd. Approving Class C Liquor License to R.T. Grunts, 826 S. Clinton. Approving Class C Liquor License and Sunday Sales Permit for Simny's, 208 N. Linn Street. Approving Class C Liquor License for Studio 114 Enterprises, Inc., 114 Wright Street. RES. 84-1, Bk. 81, p. 1, ISSUING CIGARETTE PERMIT. Motion: Authorizing the City Engr. to sign an application for use of highway right-of-way for utilities accommodation to Shaler Enterprises for Highway 518 and Hunter's Run Subdivi- sion. Correspondence: College Street Merchants re hotel parking needs. Richard Hansen re parking for the hotel. Memo from the Traffic Engr. re creation of a one-way alley in the block bounded by Dubuque Street, Market Street, Linn Street, and Jefferson Street. Memo from the Civil Service Commission submitting certified lists of applicants for the following positions: Maintenance Worker II/Lead Official Actions -� January 3, 1984 Page 2 Worker -Parking Systems; Cashier/Parking Systems; Maintenance Worker I/Leased Housing; Fire Battalion Chief. IDOT informing the City of a pavement repair project on a portion of I-80 which lies within the City limits. Application for Use of Streets and Public Grounds: Iowa City Striders to have a Mother's Day Run on 5/13/84, approved. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Dickson, seconded by Ambrisco, to adopt RES. 84-2, Bk. 81, pp. 2-3_ APPROVING A PRELIMINARY AND FINAL LARGE SCALE RESIDENTIAL DEVELOPMENT PLAN FOR CERTAIN PROPERTY AT 1000 OAKCREST STREET. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolu- tion adopted. The Mayor announced the following vacancies: Airport Commission -one vacancy for a six-year term ending 3/1/90; Broadband Telecommunications Commis- sion -two vacancies for three-year terms ending 3/13/87; Committee on Community Needs -two vacancies for three-year terms ending 3/1/87. These appointments will be made at the February 14, 1984, meeting of the City Council. Moved by Zuber, seconded by Ambrisco, to defer until 1/17/84 consid- eration of the following appointments: Planning and Zoning Commission for an unexpired term ending 5/1/87; Committee on Community Needs for an unexpired term ending 3/1/86; and an appointment to the Resources Conservation Commission for an unexpired term ending 111/85. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. Moved by Zuber, seconded by Dickson, to approve the recommendation from the Airport Commission to appoint Joe Tiffany as their representative on the Airport Zoning Commission for a term ending 1/1/88. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. Moved by Ambrisco, seconded by Strait, to approve the recommendation from the Planning and Zoning Commission to appoint Rod Perry as their representative on the Airport Zoning Commission for a Official Actions January 3, 1984 Page 3 term ending 1/1/86. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. Councilmember Dickson noted the response given to Lorna Mathes letter in the Parks and Recreation minutes. She expressed appreciation for the letter and for the acknowledgement from the Commis- sion. Councilmember Ambrisco requested clarification from the hotel developer of the maintenance for the plexiglass cover over the walkway. He also requested a review frac un city -ii EEl'�S standpoint. Councilmember Erdahl questioned the P�ocedica- tions. City mon s of Clerk Karr responded lthat applications are kept. for a period of three months and that individuals are asked to re -apply after that time. Councilmember Baker inquired as to who had been selected to do the feasibility study for a joint human service facility. City Manager replied that Neuman Monson had been designated. Councilmember Strait noted a statement made by Dr. Johnson in the informal minutes of December 12th regari;ing the quality of the Iowa City Holiday Inn surpassing most in quality. After discussion, Council requested a letter be sent to Dr. Johnson thanking him for his commitment to an exceptional quality hotel and conveying Council's interest in receiving information relative to this. Strait also expressed interest in meeting with Department Heads/Supervi- sors for their input on a quarterly basis. This matter will be scheduled for discus- sion on January 23 when Council discusses goals and objectives. Recommendation from the Parks and Recreation Commission that the proposed expenditure of $8,250 for playground equipment at Brookland Park and Longfellow School not be added to the FY85 budget, noted. Councilmembers requested a report of the response from the School board on this request and the reason for the Parks and Recreation Commission recommending against the request. Staff will report. Moved by Strait, seconded by Zuber, to adopt RES. 84-3, Bk. 819 P. 4, RECLASSIFYING FULL-TIME POSITIONS IN THE EQUIPMENT DIVISION (from Mechanic I to Mechanic II). Affirmative roll call vote Official Actions January 3, 1984 Page 4 unanimous, 7/0, all Councilmembers present. The Mayor declared the resolu- tion adopted. Moved by Erdahl, seconded by Dickson, that the ORDINANCE AMENDING CHAPTER 17 OF THE CODE OF ORDINANCES BY REDEFINING ROOMING HOUSE, be given second vote for passage. The Mayor declared the motion carried, 6/1, with the following division of roll call vote: Ayes: Dickson, Erdahl, McDonald, Strait, Zuber, Ambrisco. Nays: Baker. Councilmember Baker clarified his vote by stating he supported the Planning and Zoning recom- mendation re number of roomers. Moved by Erdahl, seconded by Ambrisco, that the ORDINANCE ESTABLISHING AN INDUSTRIAL WASTE ORDINANCE, be given second vote for passage. The Mayor declared the motion carried, 7/0, all Councilmembers present. A public hearing was held regard- ing the 1982 Edition of the Uniform Fire Code as amended. Said Code shall be known as the Iowa City Fire Code. Moved by Erdahl, seconded by Dickson, that the rule requiring ordi- nances to be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the first and second consideration and vote be waived and that ORD. 84-3164, Bk. 23, pp. 1-4, ADOPTING THE 1982 EDITION OF THE UNIFORM FIRE CODE WITH CERTAIN AMENDMENTS. SAID CODE SHALL BE KNOWN AS THE IOWA CITY FIRE CODE, be voted upon for final passage at this time. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by j Erdahl, seconded by Zuber, that the ordinance be finally adopted at this time. Affirmative roll call vote unanimous, 7/0, j all Councilmembers present. The Mayor declared the ordinance adopted. A public hearing was held regard- ing the 1982 Edition of the Uniform Building Code as amended. Said Code to be known as the Iowa City Building Code. Moved by Baker, seconded by Erdahl, that the ORDINANCE ADOPTING THE 1982 EDITION OF THE UNIFORM BUILDING CODE AS AMENDED. SAID CODE TO BE KNOWN AS THE IOWA CITY BUILDING CODE, be given first vote for passage. Housing and Inspection Services Director Kucharzak present for Official Anions January 3; i84 Page 5 discussion. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Erdahl, seconded by Strait, that the rule requiring ordinances to be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the first and second consideration and vote be waived and that ORD. 84-3165, Bk. 23, pp. 5-13, ADOPTING THE 1982 EDITION OF THE UNIFORM MECHANICAL CODE AS AMENDED. SAID CODE SHALL BE KNOWN AS THE IOWA CITY MECHANICAL CODE, be voted upon for final passage at this time. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Erdahl, seconded by Dickson, that the ordinance be finally adopted at this time. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the ordinance adopted. Moved by Erdahl, seconded by Strait, that the rule requiring ordinances to be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the first and second consideration and vote be waived and the ORD. 84-3166, Bk. 23, pp. 14-26, ADOPTING THE 1982 EDITION OF THE UNIFORM PLUMBING CODE AS AMENDED. SAID CODE SHALL BE KNOWN AS THE IOWA CITY PLUMBING CODE, be voted upon for final passage at this time. Affirmative roll call voted unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Erdahl, seconded by Dickson, that the ordinance be finally adopted at this time. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the ordinance adopted, Moved by Erdahl, seconded by Strait, that the rule requiring ordinances to be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the first and second consideration and vote be waived and the ORD. 84-3167, Bk. 23, pp. 27-29, ADOPTING THE 1982 UNIFORM CODE FOR THE ABATEMENT OF DANGEROUS BUILDINGS CODE, be voted upon for final passage at this time. Affirma- tive roll call vote unanimous, 7/0, all Official Actions t� ^ January 3, 1984 Page 6 Councilmembers present. The Mayor declared the motion carried. Moved by Erdahl, seconded by Zuber, that the ordinance be finally adopted at this time. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the ordinance adopted: Moved by Baker, seconded by Erdahl, to adjourn to Executive Session under Section 28A.5(b) to discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to Prejudice or disadvantage the position of the governmental body in that litigation. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried, 8:20 P.M. A more complete description of Council activities is on file in the office of the City Clerk. s/JOHN MCDONALD, MAYOR s/MARIAN K. KARR, C TY C ERK Submitted for publication 1/12/84 i COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES JANUARY 3, 1984 Iowa City Council, reg. mtg., 1/3/84, 7:30 P.M., at the Civic Center. Mayor McDonald presiding. Councilmembers present: Ambrisco, Baker, Dickson, Erdahl, McDonald, Strait, Zuber. Absent: none. Staffinembers present: Berlin, Helling, Jansen, Schmadeke, Kucharzak, Karr. Council minutes tape recorded on Tape 83-C47, Side 1, 315 -End, and Side 2, 1-310. Moved by Dickson, seconded by Erdahl, that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as presented: Approval of Official Council Actions, reg. mtg., 12/20/83, as published, subject to correction, as recommended by the City Clerk. Minutes of Boards and Commissions: Airport Commission -12/8/83; Library Bd. of Trustees - 12/15/83; Parks and Recreation Commission -12/14/83. Permit Motions and Resolutions as recommended by the City Clerk: Ap- proving Class B Beer Permit and Sunday Sales for Randall's International, Inc. dba Randall's Discount Foods, 1861 Lower Muscatine Rd. Approving Class C Liquor License to R.T. Grunts dba R.T. Grunts, 826 S. Clinton. Approving Class C Liquor License and Sunday Sales Permit for Coslow's, Inc. dba Simmy's, 208 N. Linn Street. Approving Class C i-iquor License for Studio 114 Enterprises, Inc. dba Studio 114 Enterprises, Inc., 114 Wright Street. RES. 84-1, Bk. 81, p. 1, ISSUING CIGARETTE PERMIT. Motion: Authorizing the City Engr, to sign an application for use of highway right-of-way for utilities accommodation to Shaler Enterprises for Highway 518 and Hunter's Run Subdivision. Correspondence: College Street Merchants re hotel parking needs. Richard Hansen re parking for the hotel. Memo from the Traffic Engr. re creation of a one-way alley in the block bounded by Dubuque Street, Market Street, Linn Street, and Jefferson Street. Memo from the Civil Service Commission submitting certified lists of applicants for the following positions: Maintenance Worker III/Lead Worker -Parking Systems; Cash- ier/Parking Systems; Maintenance Worker I/Leased Housing; Fire Battalion Chief. IOCT informing the City of a pavement repair project on a portion of I-80 which lies within the City limits. Application for Use of Streets and Public Grounds: Iowa City Striders to have a Mother's Day Run on 5/13/84, approved. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Dickson, seconded by Ambrisco, to adopt RES. 84-2, Bk. 81, pp. 2-3, APPROVING A PRELIMINARY AND FINAL LARGE SCALE RESIDENTIAL DEVELOP- MENT PLAN FOR CERTAIN PROPERTY AT 1000 OAKCREST STREET. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Council Activities January 3, 1984 Page 2 The Mayor announced the following vacancies: Airport Cammission-ane vacancy for a six-year term ending 3/1/90; Broadband Telecommunications Com- mission -two vacancies for three-year terms ending 3/13/87; Committee on Community Needs -two vacancies for three-year terms ending 3/1/87. These• appointments will be made at the February 14, 1984, meeting of the City Council. Moved by Zuber, seconded by Ambrisco, to defer until 1/17/84 consid- eration of the following appointments: Planning and Zoning Commission for an unexpired term ending 5/1/87; Committee on Community Needs for an unexpired term ending 3/1/86; and an appointment to the Resources Conservation Commis- sion for an unexpired term ending 1/1/85. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present.. Moved by Zuber, seconded by Dickson, to approve,the recommendation from the Airport Commission to appoint Joe Tiffany as their representative on the Airport Zoning Commission for a term ending 1/1/88. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. Moved by Ambrisco, seconded by Strait, to approve the recommendation from the Planning and Zoning Commission to appoint Rod Perry as their representative on the Airport Zoning Commission for a term ending 1/1/86. The j Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. Councilmember Dickson noted the response given to Lorna Mathes letter in the Parks and Recreation, minutes. She expressed appreciation for the letter and for the acknowledgement from the Commission. Councilmember Ambrisco requested clarification from the hotel developer of the maintenance for the plexiglass cover over the walkway. He also requested a review from an engineer's standpoint. Councilmember Erdahl questioned the procedure for resubmissions of applications. City Clerk Karr responded that applications are kept for a period of'three months and that individuals are asked to re -apply after that time. Councilmember Baker inquired as to who had been selected to do the feasibility study for a joint human service facility. City Manager replied that Neuman Monson had been designated. Councilmember Strait noted a statement made by Dr. Johnson in the informal minutes of December 12th regarding the quality of the Iowa City Holiday Inn surpassing most in quality. After discussion, Council requested a letter be sent to Dr. Johnson thanking him for his commitment to an exceptional quality hotel and conveying Council's interest in receiving information relative to this. Strait also expressed interest in meeting with Department Heads/Supervisors for their input on a quarterly basis. This matter will be scheduled for dis- cussion on January 23 when Council discusses goals and objectives. Recommendation from the Parks and Recreation Commission that the proposed expenditure of $8,250 for playground equipment at Brookland Park and Longfellow School not be added to the FY85 budget, noted. Councilmembers requested a report of the response from the School board on this request and the reason for the Parks and Recreation Commission recommending against the request. Staff will report. Council Activities January 3, 1984 Page 3 Moved by RECLASSIFYING FUStrait, LL-TIMEPOSITIONS seconded by T TZubHE EQUIPMENT DIVISION (from Mechanic 4I to Mechanic II). Affirmative roll call vote unanimous, 7/0, all Council - members present. The Mayor declared the resolution adopted. Moved by Erdahl, seconded by DicksonMENDING that the ORDINANCE A CHAPTER 17 OF THE CODE OF ORDINANCES BY REDEFINING ROOMING HOUSE, A given second vote for passage. The, Mayor declared the motion carried, 6/1, with the following sion f oll call vote: Ayes: Dickson, aiStrErdahl, aitZube,Ambrisco Nays Baker. ConcilmemberBakerclarifedhs vote by stating he supported the Planning and Zoning recommendation re number of roomers. Moved by Erdahl, seconded by Ambriscd, that the ORDINANCE ESTABLISH- ING AN INDUSTRIAL WASTE ORDINANCE, be given second vote for passage. The Mayor declared the motion carried, 7/0, all Councilmembers present. A public hearing was held regarding the 1982 Edition of the Uniform Fire Code as amended. Said Code shall be known as the Iowa City Fire Code. - No one appeared. Moved by Erdahl, seconded by Dickson, that the rule requiring ordi- nances to be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the first•and second consideration and vote.be waived and that ORD. 84-3164, Bk. 23, pp. 1-4, ADOPTING THE 1982 EDITION OF THE UNIFORM FIRE CODE WITH CERTAIN AMENDMENTS. SAID CODE SHALL BE KNOWN AS THE IOWA CITY FIRE CODE, be voted Upon for final passage at this time. Affirmative roll rail vote Unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Erdahl, seconded by Zuber, that the ordinance be finally adopted at this time. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the ordinance adopted. A public hearing was held regarding the 1982 Edition of the Uniform Building Code as amended. Said Code to be known as. the Iowa City Building Code. No one appared. Moved by Baker, seconded by Erdahl, that the ORDINANCE ADOPTING THE 1982 EDITION OF THE UNIFORM BUILDING CODE AS AMENDED. 'SAID CODE TO BE KNOWN AS THE IOWA CITY BUILDING CODE, be given first vote for passage. Housing and Inspection Services Director Kucharzak present for discussion. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by 'Erdahl, seconded by Strait, that the rule requiring ordi- nances to be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the first and second consideration and vote be waived and that ORO. 84-3165, Bk. 23, pp. 5-13, ADOPTING THE 1982 EDITION OF THE UNIFORM MECHANICAL CODE AS AMENDED. SAID CODE SHALL BE KNOWN AS THE IOWA CITY MECHANICAL CODE, be voted upon for final passage at this time. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Erdahl, seconded by Dickson, that the ordinance be finally adopted at this time. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the ordinance adopted. Council Activities January 3, 1984 Page 4 Moved by Erdahl, seconded by Strait, that the rule requiring ordi- nances to be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the first. 14-26, ADOPTING THE consideration and vote be 1982 EDITION OFived and the THE UNIFOR14 ORD.84-3166, 1CODE BAS 23, PP AMENDED. SAID CODE SHALL BE KNOWN AS THE IOWA CITY PLUMBING CODE, be vote upon for final passage at this time. Affirmative roll call voted unanimous, ov by Erdahl, seconded by Dickson, Mayor all present. The Diickson, that thordinance behfinally adopteddatMthis time. Affirmative Affirmativroll call vdte ordinance adopted. s, 7/0, all Councilmembers present. The Mayor the Moved by Erdahl, seconded by Strait, that the rule requiring ordi- nances to be considered and voted' on for passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the �4-3167 d consideraton and vote be wived an first . 27s29, ADOPTING THE�1982 UNIFORM CODEaFOR THEdABATEMENT OF DANGEROUS the ORD. 8 23, PP BUILDINGS CODE, be voted upon /0, allnaCouncilmembers hpresent. AThe mMayor ative roll call vote unanimous,ded declared the Mate this Etime. Affirmati ey rollrIcallthat vote unanimous, 7/0, all Councilmembers present. The Mayor declared the ordinance adopted. Moved 28 Baker, toediscussbstrategy,to withadourn counseltinEmattersethatsare under Section litigation Presently in litigation or where litigation is imminent where its disclosureental body in likethat of the ttar itigat;o^dice Affirmative oy trollt calhe losvotenunanimous�v 7/Denali Councilmembers presefit. The Mayor declared the motion carried, 8:20 P.M. JOHN MCDONALD, M YOR MARIAN K. KARR, CITY CLERK INFORMAL COUNCIL DISCUSSION JANUARY 9, 1984 INFORMAL COUNCIL DISCUSSION: January 9, 1984, 7:30 PM, in the Conference Room at the Civic Center. Mayor John McDonald presiding. COUNCILMEMBERS PRESENT: McDonald, Zuber, Strait, Dickson, Ambrisco, Baker, Era . STAFF PRESENT: Berlin, Helling, Jansen, Karr, Schmadeke, Kron, Vitosh, Kimble. TAPE RECORDED: Reel 83-C43, Side 2, 1 -End; Reel 84-C1, all. SEWAGE TREATMENT PLANT Jansen explained that the parcels necessary for expansion of the sewage treatment plant have been appraised at a total value of $491,000. The Lehmans have been offered $207,000 for their 48 -acre plot and the Stevens Sand & Gravel Co. have been offered $284,000 for their 53 -acre plot. Both offers were rejected. Condemnation is the next step if the Council wishes to proceed. Condemnation could result in higher purchase prices than appraised values. Jansen reviewed the judicial background of condemnation. Zuber noted that since the plots are the most feasible sites for the treatment plant, the City should proceed with condemnation procedures. The Council discussed the timeta- ble for the condemnation. Jansen said that the City cannot reject a Condemna- tion Board decision, but they can appeal it. Baker agreed with Zuber that acquisition of the property now is in the City's best interest. Berlin noted that stormwater management alone wil demand land acquisition. General Obliga- tion bonds will be used for land acquisition. Ambrisco said that he is against connitting the City on an expensive property acquisition before the treatment plantis fully agreed on. Strait said that he wants to see all the options first. Zuber said that buying the land now protects the City from higher prices later. McDonald said that even though he is not convinced that the City will adopt the project, he fdels that acquisition through condemnation is in the City's interest. Erdahl said that waiting won't hurt the City. Baker said that even with misgivings about the site, acquisition now is in order. Ambrisco and Strait said waiting is appropriate now. Dickson also recommended waiting. COUNCIL MEETING SCHEDULE McDonald noted that the Council should keep in mind that hardships should take precedence over individual preference for scheduling Council meetings. Berlin said that the City's workload will continue to be high for the next year but not as hectic as the last six months. The Council discussed individual needs for meeting times. The Council agreed to hold informal meetings at 6:30 Mondays during weeks with formal meetings and Tuesday at 6:30 during weeks without formal meetings. PRIORITIES Helling asked the Council to consider their priorities so that the City Manager's office can schedule items for future agendas. Erdahl suggested moving the amendments to Non -Discrimination Ordinance to a higher priority. The Council agreed to discuss it in February. The request for a TV tower approval will wait until a later date. McDonald said that the Council should consider Informal Council I ,:ussion ^ January 9, 1984 Page 2 the role of the Design Review Committee now that urban renewal is completed. Baker suggested that the Council Rules Committee can examine the role of the Design Review Committee. Zuber stated it wouldn't take long to discuss Flashing Mode/traffic signals. Helling said that the staff has information on the signals that can be put on flashing red or yellow late at night and could be scheduled at Council discretion. Berlin said that the Council will consider Taft Speedway improvements in the CIP (budget). Baker said that he'd like mandatory parkland dedications discussed soon. Berlin said that this should be discussed along with subdivision regulations, and could be addressed January 23 when Council prioritizes FY85 goals. ROLES OF COUNCIL, CITY MANAGER AND STAFF Berlin said that the roles of the manager and staff are largely up to the Council. He added that the City Manager shouldn't put a stamp of approval on material from various departments. The meeting set for January 24 on priority setting will be important. Berlin reviewed previous procedures used by past Councils. Individual Councilmembers are welcome to contact department heads. FY85 BUDGET Vitosh explained that Iowa City could raise property taxes 20% and summarized roll -backs. Other items discussed were: parking ramp floors to be resealed every five years; a study of the landfill leachate problem being initiated; and County fees for landfill based on tonnage use. Zuber expressed concern that City residents are charged for taking refuse to the dump while they already pay for residential collection. Berlin noted that the refuse collection fee is quite low compared to other metropolitan areas or the actual cost to the City. Vitosh noted that the format of the chart on page 1 of the proposed budget had been changed to show a third year and fluctuation between General and Trust & Agency levies. Vitosh said that the tort liability assessment has been cut by taking competitive bids in 1982. The total levied in FY83 was not used and the balance was carried into FY84. The proposed budget results in a 6% increase for the average residential property owner. The net increase for the two year period covering FY83-85 is only 3.9%. Zuber questioned the actual amount going to JCCOG (page 3). Vitosh explained that JCCOG is considered separate from Iowa City and Iowa City only provides about half of the organizational funding. Vitosh explained the rate for the Fire Department's protection for the Univer- sity of Iowa buildings is based on actual annual expenditures. The transit levy is being phased in over a three year period but the second year increase has been postponed because the property tax situation has improved and revenue sharing has been approved for another three years. Vitosh clarified commodities (page 9) as supplies or materials up to $400 and amounts over $400 are capital outlays. Zuber noted that on page 10, the year end balance is only an estimate. Vitosh said that the City's policy is to keep every penny invested as optimally as possible. Funds are invested locally. ■ 9 Informal Council cussion I January 9, 1984 Page 3 Erdahl noted that the hotel/motel tax for future recreation facilities should not be restricted specifically for building construction. Berlin will review the original resolution and return to staff with an explanation. I Zuber questioned a special census helping gain funds that distributed on a per l; capita basis. Staff will investigate time and cost. COUNCIL TIME 1. McDonald noted that the editorial on secrecy in government from Saturday's i Press -Citizen misunderstood Strait's question about secret ballots. Strait q tion was strictly informational, it did not advocate secret ballots. 2. There will be a meeting Wednesday, January 11 at 5:30, to discuss joint human services facility study. Hearings for the human services agencies will follow. 3. Berlin noted the memo from HIS Director Kucharzak recommending instituting a procedure and a fee for allowing signs in the public right-of-way. The Council decided that no fee is necessary. Staff will prepare an amendment to eliminate the language re fee. 4. The Council briefly discussed Helling's memo about permanent expansion of private businesses onto the City Plaza. 5. Berlin said that discussion of the old library redevelopment will be scheduled when Jansen could be present. EXECUTIVE SESSION Moved by Zuber, seconded by Dickson, to adjourn to the executive session under Section 20, collective bargaining (fire and police): to discuss as a public employer, strategy regarding collective bargaining with City employee organiza- tions, as such discussion is exempted from the provisions of Chapter 28A ac- cording to Chapter 20.17(3). Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried and adjourned, 9:50 P.M. I j COUNCIL REVIEW SESSION ON THE FY85 PROPOSED BUDGET JANUARY 14, 1984 Informal Council Discussion: January 14, 1984, 8:00 a.m. in the Confer- ence Room a. a ivic en er. Mayor John McDonald presiding. Councilmembers resent: McDonald, Zuber, Strait, Dickson, Ambrisco, Baker. A sent: Erdahl. Staffresent: Berlin, Helling, Karr, Vitosh, Kimble and other staff at eachpresentation. Ta e -recorded: Reel 83-C35, Side 1, 8289 -End and Side 2 all; 84-C2, Side 1 an 84-C3, Side 1 and 2, all; 84-C4, Side 1, 81-64. BUDGET INTRODUCTION (Reel 83-C45, Side 1) Vitosh reviewed two handouts - the timetable for January 28 and the revised Senior Center FY85 receipts and expenditure summary. The Senior Center's receipts did not reflect the County's 20 percent contribution to the operating budget. The Senior Center's expenditures did not account for money transferred to parking in exchange for the use of City facili- ties for Senior Center users. POLICE - Harvey Miller, page 103 (Reel 83-C45, Side 1) Miller briefly reviewed the training budget increases, extended investiga- tions, FBI academy eligibility, patrol car plexiglass seat shields, patrol car needs, portable radios, use of a paper shredder, storage of documents 4 on microfilm/microcomputers, and school district crossing guards. Vitosh will check on uniform allowances. Council discussed sharing the costs of school crossing guards with the school district and interdepartmental use of a paper shredder and microcomputers. ANIMAL CONTROL - Bev Horton, page 135 (Reel C83-45, Side 2) Horton explained graduated reclaim fees, animal boarding fees, vaccination t and licensing fees, animal termination, not using animals in research, urban wildlife problems, and initiating a community animal census. Council discussed offering discount vaccinations and various animal problems in the community. The increase for the projected budget for Police is 7.7% with a 3% increase for animal control. SALARIES - Rosemary Vitosh (Reel 84-C2, Side 1) Vitosh explained how she does annual salary budgets. If the salaries depend on future labor negotiations, preliminary estimates are used. Projections are based on current salaries plus increases times 98 percent to allow for turnover during the year. Her method assures that the General Fund will have enough allocated for salaries overall in spite of discrepancies in individual departments. Individuals not covered by labor negotiated contracts will be considered separately by the Council with staff recommendations. i i I .a Council Review Sessii January 14, 1984 Page 2 TRANSIT - Larry McGonagle, page 251 (Reel 84-C2, Side 1) Berlin explained that the transit levy would not increase this year in relation to revenue sharing funds. McGonagle explained that a manufactur- er is protesting the bidding procedures which may delay the opening bids but will not delay the awarding of bids. Three or four bidders will participate. McGonagle explained that bus ridership is effected by University vacations and schedules are adjusted accordingly. He noted that federal laws prohibit providing preferential service to particular areas of the community. Berlin noted that use of the downtown parking ramp may be decreasing bus ridership slightly. AIRPORT - Fred Zehr, page 245 (Reel 84-C2, Side 1) Zehr pointed out that this year's airport budget is high because of special projects such as the Willow Creek clearing project, runway repairs, and runway lighting. A sand spreader has been recommended by City administrative staff. There are no extraordinary items in the FY85 budget. Zehr explained that added matching funds have been shifted into airport improvement reserves to be used for either matching funds or reserves at a later date. Zehr said that federal funding is still hoped for. A hanger will be considered at a later date with funding by GO bonds and repayment through long-term leases. Vitosh noted the airport budget has decreased 24.7% from FY84. i HOUSING AND INSPECTION SERVICES - Mike Kucharzak, page 139 (Reel 84-C2, Side Kucharzak explained the level of staffing, the secretarial position, computerization of records, housing inspectors' workload, the inspection schedules, use of firefighter housing inspectors and their training, overtime pay, and the inspection fee structure. He noted that the inspection procedures and schedule of required inspections allow more inspections per housing inspector. Kucharzak stated that the City Code specifies sound level meter readings and therefore prompted his request (page 146). Berlin stated that the sound level equipment is not necessary at this time due to the current handling of complaints. ASSISTED HOUSING - Lyle Seydel, page 291 (Reel 84-C2, Side 2) Seydel noted that congregate housing will be the big issue this year. Assisted housing is funded by the federal government. Separate books are kept to meet federal requirements. Seydel reviewed the procedure for housing assistance. FIRE DEPARTMENT - Robert Keating, page 129 (Reel 84-C2, Side 2) Keating stated that 50 Fire employees at the three stations responded to 1900 calls, in addition to fire inspections first -responder duties and equipment maintenance. Council discussed setting up reserve for large capital expenditure items in this department, such as an aerial ladder. Berlin stated that GO bonds could be used for this purchase and is a better way of funding such items. Vitosh explained that contracted fire 9 I Council Review Se! _ n January 14, 1984 Page 4 Building is included under services and charges. Showalter vitosreviewenot d dtthe central business district maintenance (page 94). hat cutbacks have been made in the FY85 budget because certain programs simply haven't been implemented. Showalter briefly reviewed the cemetery budget ersonnel removal. He noted that Hcontinues to discuss cemetery with o thePoliceme w heDepartment. HUMAN R� TIONS - Anne Carroll, page 32 (Reel 84-C3, Side 2) Carroll mentioned the success of the recently introduced wellness and employee assistance programs. There is no easy way to objectively monitor the benefit of the wellness program. Fire and Police Departments are cooperating with new programs for their specific fitness needs. The City hopes to offer blood testing for employees in the future to more fully help employees monitor personal fitness. The County is considering participating in the wellness programs. CITY ATTORNEY - Bob Jansen, page 24 (Reel 84-C3, Side 2, Reel 84-C4, Side Jansen noted that the City Attorney's office has handled several major matters in the last year including the zoning airport a ce, thba e IoI Iowa-Illinois franchise, the rent control ordinance, fringe agreement, Highlander sewer agreement, and litigation cases. The third Assistant Attorney position may need to be filled because of increased workload, but the City Attorney will monitor the situation. The law student intern program is successful. Jansen explained that the City does not reimburse him for office expenses and are paid by him personally. Berlin said that a full-time City Attorney would be convenient but independent legal counsel results in better service because an independent attorney doesn't rely on the City for his or her entire income and can more freely give objective advice. Vitosh noted that the third Assistant Attorney position isn't budgeted for FY85 and would have to be added before the position was filled. Meeting adjourned at 12:45 p.m. INFORMAL COUNCIL DISCUSSION JANUARY 16, 1984 Councilmembers Present: McDonald, Ambrisco, Strait, Baker, Dickson, Erdahl, Zuber. Staff Present: Berlin, Helling, Jansen, Karr, Keller, Knight, Hencin, Te Paske, Schmeiser, Mintle, Hauer. Ta e -Recorded: Reel 84-34 Side 1 #64 -End, Side 2, All; 84-05, Side 1 #1-263; 84-C Si e , #1-62. PLANNING &ZONING: Woodland Valley Estates. Knight recommended approval at tomorrow's formal meeting if the legal papers are in order and a letter from the fire protection district is received. He noted that the stormwater management requirements have been met. Orchard Court. No discussion. Historic Preservation Districts. Keller said that proposals for the South Summit Street and Woo awn venue were approved by the Planning & Zoning Commission. Both areas are already on the National Historic Register. SUBDIVISION ORDINANCE: Baker suggested proceeding with a subdivision ordinance in order to complete it within six to eight months. Berlin said that the ordinance could be discussed at the January 24th meeting setting Council goals. CAMP CARDINAL ROAD BRIDGE: Knight noted that a solution has been proposed that should satisfy the needs of the City and the Rotary Club. A corrected resolution will be prepared for Council action tomorrow evening. FOUR CUSHIONS INC. LIQUOR LICENSE: Rick Zimmerman, attorney for John Wakefield, Four Cushions Inc. dba Dooley's, asked the Council to consider his client's liquor license renewal application and have the item added to the agenda. Becau::e of previous legal action, the building inspector will not sign the application. Zimmerman suggested that the liquor license be approved and subsequent civil action could address the legality of the contested sign. Schmeiser summarized the Zoning Code Inter- pretation Board's view that the sign is illegal. The Council declined to put the item on the agenda. OLD LIBRARY REDEVELOPMENT: (84-C4, Side 2) John Cruise, attorney for GWG, summarized the history of the old library sale contract. He said that completing the investment as required by the contract would not do justice to the potential best use of the land. Berlin summarized City staff's perspective of the land use. Cruise said a three year extension INFORMAL COUNCIL DISCUSSION JANUARY 16, 1984 PAGE 2 of the terms of the contract would permit a superior completion of the project. Jansen said the major problem with an extension is a material deviation from the bidding prospectus. Cruise said GWG can satisfy the terms of the contract by buying the adjoining City parking lot and erecting a less desirable addition to the former library structure. The other option was to give GWG 2-3 years to develop plans for a high quality building which would be located on the parking lot. The City would then be able to use the parking lot. Jansen was directed to prepare a response for the Council packet in three weeks. Erdahl said it seems the developer is saying that an extension to the contract must be provided or else a cheap building will be i erected on part of the City's parking lot. JOINT HUMAN SERVICES FACILITY: (84-05, Side 1) Mintle distributed and reviewed her memo on a joint human services facility. She noted that Iowa City has unique needs due to the University Hospital. The facility is eligible for CDBG funding. Eleven agencies would go into the facility and three others are interested. A private capital campaign can be considered but the timetable limits the ability to rely on contributions. Erdahl noted that the funding through CDBG money is in line with previous CCN priorities. Architect Roy Newmann said that soil conditions could be a problem for the site considered and other sites are being explored. The Council agreed to support the project as proposed by the staff. APPOINTMENTS: Senior Center Commission. The Council agreed not to limit the Senior Center Commission to only senior citizens. Commissioners will be selected on the basis of their qualifications. Resources Conservation Commission. The Council agreed to appoint Ron Vogel to the open position. Plannin & Ionin Commission. The Council agreed to appoint Susan Horowitz to a unexpire term ending May 1, 1987, and Darrell Courtney to the unexpired term ending May 1, 1988. CCN. The Council agreed to appoint Roberta Patrick to the Committee on Community Needs. EXECUTIVE SESSION: Moved by Strait, seconded by Dickson, to adjourn to executive session under Section 28A.5b to discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation and under Section 28A.5g to discuss the purchase of particu- lar real estate only where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for that property. The minutes and the tape recording of a session closed under this paragraph shall be available for public examination when the transaction discussed is completed. The affirmative roll call vote unanimous, 6/0, Dickson absent. The Mayor declared the motion carried. Council returned to open session, informal Council discussion, 9:30 p.m. INFORMAL COUNCIL DISCUSSION JANUARY 16, 1984 PAGE 3 COUNCIL TIME: (84-C6, Side 1) 1. Iowa Avenue Bridge, item U16. Baker questioned University sharing cost 77-0—OF-Fridge. Begin noted that the Council should direct staff on its desire to split the cost of the temporary foot bridge with the Univer- sity. Berlin stated i1.2 million included total cost with 50/50 Univer- sity split and asked Council to make clear when approved tomorrow whether or not contingent upon University share. 2. The letter from Bill Terry, Chairperson Broadband Telecommunications Commission, re a raise for a City employee will be referred to the City Manager for recommendation. 3. Strait inquired whether sewer rate increases given in December were accurate. Berlin said that the sewer rate increases as noted by Vitosh were accurate. 4. Letter from The Airliner re problems with Dooley's will be made part of the record at tomorrow's formal meeting. 5. Memo from Transit Manager re Project Hard Times will be discussed tomorrow during Council time. Meeting adjourned at 9:50 p.m.