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HomeMy WebLinkAbout1984-01-17 Bd Comm minutes'I�ENbiN(r �FJN�dJ1l SSIO f� MINUTES RESOURCES CONSERVATION COMMISSION DECEMBER 12, 1983 7:30 P.M. CIVIC CENTER - ENGINEERING CONFERENCE ROOM MEMBERS PRESENT: Singerman, Levy, Parsons, McPeak MEMBERS ABSENT: Sheehan, Gartland STAFF PRESENT: Webb APPROVAL OF MINUTES: The minutes of the meeting of November 7, 1983, were approved by consensus as presented. COMMISSION BY-LAWS AND AMENDMENT: It being the time and place to consider, and vote on, amending the Commission By -Laws - changing the regular meeting day to the second Monday instead of second Tuesday of each month - it was moved by Levy and seconded by McPeak that Resolution 83-1 be adopted. Thereupon, the Chair called the roll call vote. Motion passed; four ayes, two nays, two absent and one vacancy. The amendment recommendation, in the form of Resolution No, 83-1, will be forwarded to the City Council for their action. FRANCHISE PROPOSAL REVIEW: The Commission continued to review points of negotiation as outlined in the Status of Negotiation letter (September 30, 1983 by Jansen/Berlin) to the Council. Further concensus was obtained on some of the key points. The chair is continuing to prepare a draft summary. There were no motions made or votes taken. OTHER BUSINESS: The next (special) meeting of the Resources Conservation Commission was set for Monday, January 9, 1984, at 7:30 p.m., Civic Center Law Library. Meeting adjourned at 9:05 p.m. Tom Gartland, Secretary. Minutes prepared by: Richard Webb, Energy Coordinator MINUTES IOWA CITY HUMAN RIGHTS COMMISSION OCTOBER 24, 1983 7:30 P.M. SENIOR CENTER 71 MEMBERS PRESENT: Watson, Barcelo, Jordison, Futrell, Gill, Scupham, Turner MEMBERS ABSENT: Felton, Johnson STAFF PRESENT: Williams, Klein RECOMMENDATIONS TO CITY COUNCIL: None. RECOMMENDATIONS TO CITY MANAGER OR STAFF:. None. SUMMARY OF RELEVANT DISCUSSION: I. The meeting was called to order by Chairperson Barcelo at 7:30 P.M. 2. Moved by Jordison and seconded by Gill to approve the minutes of September 26, 1983, as circulated. The motion passed unanimously. 3. Complaints Pending: A. E/R, B-28-8103. The team met some time during the second week of October and decided upon remedy. The team chair agreed to write a paragraph to be inserted in a standard conciliation agreement which describes the dollar amount the respondents should pay the complainant. 4. Case for Public Hearing: A. E/S, 5-13-8002 and 5-19-8003. A hearing officer has been assigned by the State Civil Rights Commission, who has given staff the dates of her availability. Staff has been unable to confirm the availability of the assistant City Attorney who will be representing the Commission and the complainant. 5. Cases in Legal: There are three cases in legal. 6. Cases Closed: Two cases have been closed, both administratively. In the employment - disability case, the complainant and the respondent satisfactorily resolved the complaint. In the public accommodation -race case the complainant did not respond to a letter sent to her by staff asking her for her cooperation. 70 Human Rights Commission October 25, 1983 Page 2 i 7. Community Education: Klein: The newsletter will be distributed in November as requested. The public service announcements for November have been sent to the radio stations and to Hawkeye CableVision, and two speaking engagements have occurred - one to Job Service, the other to the Protective Association for j Tenants. A meeting with the International Students Association will take place in the near future. The letter to the construction companies was i mailed to approximately 76 companies. One response was received from a gentlemen who objected to one specific sign -making company being mentioned. Klein called the local employer who allegedly sexually harassed his female employees. The employer thought perhaps his behavior was misinterpreted and 'blamed that on cultural differences. He also said he didn't realize there had been a problem but now he knows. The three Commission vacancies are being publicized, and Barcelo asked that Commissioners circulate the announcement regarding not only the Human Rights Commission vacancies but also the vacancies on all other commissions, so that diversity could be achieved on all Commissions. Turner has five people she will personally contact to advise them of the Commission vacancies and perhaps interest them in applying. 8.. Old Business: A. Candidates public forum: Six of the nine candidates were there but there was a low public turn out. All were supportive of the ordinance revisions. Futrell thanked Klein for her excellent job in setting ieverything up. i B. Klein discussed the training she just recently received in Des Moines coordinated by the State Civil Rights Commission. I C. The letter printed in the Press -Citizen from the Klan was briefly discussed. 9. New Business: i A. Williams distributed the brochures describing the Chamber of Commerce employment workshop and Commissioners were invited to attend. ' B. Watson mentioned the employer's checklist developed by the Chamber's Human Resources Committee. C. Williams advised Commissioners of the Association's quarterly meeting which she would be attending. 10. Staff Report: A. Staff report was reviewed. Staff was chastized for use of the phrase "workman's comp" instead of "worker's camp." 11. Next Commission Meeting: November 28. The meeting was adjourned at 8:30 p.m. 73 MINUTES IOWA CITY HUMAN RIGHTS COMMISSION NOVEMBER 28, 1983 7:30 P.M. SENIOR CENTER MEMBERS PRESENT: Jordison, Futrell, Gill, Barcelo, Johnson, Scupham, Watson, Turner, Felton mEnAnttS AeSWI: None STAFF PRESENT: Klein RECOMMENDATIONS TO CITY COUNCIL: None. RECCMMENDATIONS TO CITY MANAGER OR STAFF: None. SUMMARY OF RELEVANT DISCUSSION: 1. Meeting was called to order at 7:33 p.m. by Chairperson Barcelo. 2. Moved and seconded to approve the minutes of October 24, 1983, as ,circulated. The motion passed unanimously. 3. Complaints pending: A. E/R 8-28-8103. Settlement has been proposed and both parties are being contacted. If both agree, the case will cane to closure soon. B. H/R 7-21-8301. The existence of a conflict between staff's finding and legal's opinion was noted. C. H/A 5-20-8301. Team has had one meeting and is as yet unable to reach a decision. Staff finding differs from legal's, and there are no Iowa cases on point. Anne will consult with Phyllis regarding the disparate impact issue. D. E/R 5-3-8305. Team has net twice and found probable cause, has net with the complainant to determine remedy and is now attempting to meet with Respondent. E. E/R 8-24-8302. Team just recently received the case; no meeting as of yet. 4. Cases in Legal: There is one case in legal. 5. Cases opened: One case was opened. 73 Human Rights Commission November 28, 1983 Page 2 6. Connunity Education: Klein told the Commissioners of a story in the Daily Iowan on our housing rights efforts, which was a positive stroke for us. She advised Commissioners that both editorial page editors of the Daily Iowan and Press -Citizen have asked for guest opinions and that someone should consider writing one. Felton asked whether Commission publications were being numbered as had been agreed. No, they have not. Klein will go back and number old ones, and be sure to number any new ones. 7. Old Business: Klein gave a brief summary of the Chamber of Commerce Employment workshop attended by herself and Phyllis Williams, who was the chair. It was noted that Phyllis was given high ratings for her presentation on civil rights law in employment. Watson circulated a letter he has sent to an attorney in Des Moines asking that she compose a concise legal rebuttal to the City Attorney's objections to certain points in the proposed ordinance changes. Discussion of the City Council's delay in dealing with the ordinance changes ensued. It was decided that we cannot speak at a formal session of the Council because technically we are not public. Different options for writing a letter and/or making a public statement expressing our frustration -to the Council were discussed. The question of whether the Council can -render the Cr- mission inon?rativP by ignorino its recommenda- tions was also raised. The Commission decided to send a letter clarify- ing the present status of the ordinance to the public through the press. 8. New Business: Three women have applied for the three Commission openings and the only two men on the Commission will be going off. The Commission is concerned that it maintain balance and a diversity of races, sexes, etc., and would like to hold an opening until we get a larger pool of candidates. We will send a note to the City Council expressing this concern and recom- mending that more applicants be solicited. It was asked whether or not a Commissioner could remain working on a case after their term has expired. The answer is no, but it is recommended to staff that when cases are given, at least one person on the team should have at least one year remaining on the Commission. The Commission will have a brunch for outgoing Commission members on December 11 at 11:00 a.m. at the Highlander. The Commission decided that the proposed Housing Code revisions for Section 805 that would change the designation "boys" and "girls" to "males" and "females" in labeling statistics for bathroom facilities in elementary and secondary schools is unnecessary and serves no purpose. If the labels were "boys" and "women" or "men" and "girls," a change would have more importance. 73 Human Rights Commission November 28, 1983 Page 3 Scupham raised the issue of nuclear weapons and war and asked if anyone on the Commission had thought of it as a civil rights issue. Discussion followed. While it is not an issue within the Commission's purview, it is definitely one on which each of us as citizens can take action. 9. Staff Report: Barcelo questioned why a disabled male employed by University Hospitals had filed with the state rather than being sent to Affirmative Action at the University. Kelin said that she believed he had talked with Affirmative Action but wasn't sure and would consider going through them in the future before filing a complaint with the stat. 10. Affirmative Action Report for FY83: Johnson expressed the hope that the new Commission will be more successful in impressing upon personnel the need for strong affirmative action. The Commission generally Eruct..". its disappointed that the raw numbers they requested from Personnel were not included in the report. It was decided to send a letter to Personnel in February. 11. The meeting was adjourned at 8:45 p.m. MINUTES JOINT MEETING OF HOTEL STEERING COMMITTEE AND DESIGN REVIEW COMMITTEE DECEMBER. 1, 1983 1:30 P.M. CIVIC CENTER COUNCIL CHAMBERS HOTEL STEERING COMMITTEE MEMBERS PRESENT: Amert, Berlin, Hayek, McDonald, Perret, Wegman DESIGN REVIEW COMMITTEE MEMBERS PRESENT: Alexander, Amert, Eckholt, Seiberling, Summerwill, Wegman DESIGN REVIEW COMMITTEE MEMBERS ABSENT: Haupert, Lafore, Sinek, Wockenfuss STAFF PRESENT: Hauer, Helling COUNCILMEMBERS-ELECT: Strait, Zuber Meeting was called to order at 7:35 p.m. Perret stated the purpose of the meeting was to approve the proposed hotel design or to make specific sugges- tions on the design. The format of the meeting would be to review and discuss the plans, invite public comment, and then have the Committees make a decision as to approve the design plans or detail specific revisions. Perret requested a presentation from the developer as to the changes in this design plan from the October 26th design. Richard Wheeler, the developer's architect, reviewed the major changes which were primarily the design of the interior and exterior walkways. These changes included addition of exterior embellishments to make the walkways more visible, widening of the interior walkway, relocation of the interior stairwell, and an increased use of glass. He noted that signage for the walkways was still a problem. McDonald stated a major concern from the beginning of the design process was that of the interior access. The Committee knew that having an outdoor pedestrian walkway presented functional problems to hotel operators so the Committee had permitted enclosure of the pedestrian walkway. McDonald wondered why this design did -not conform in terms of the amount of glass or configurati- on to the original Zuchelli-Hunter 8 Associates (ZHA) design. Wheeler responded the area McDonald was talking about was the restaurant and lounge area and that glassing in that area would not yield much visibility. Wheeler noted the walls separating the public and private lobbies were made of glass and that this present design affords a great deal of visibility. McDonald said the ZHA plans showed. a 28' wide doorwell. Wheeler responded by saying there was the same amount of pedestrian -access area in this design as the previous designs and this design better identifies the exterior and interior walkway entrances. McDonald wanted to know if the doors would be of the air door or automatic opening door variety. Wheeler said it' was not very practical to ave either tvp° of door because of the in and ^ut '!irccticn, ^f oecas:r'an t. ..'`iC. With 71dl JOINT MEETING OF HOTEL STEERING COMMITTEE AND DESIGN REVIEW COMMITTEE DECEMBER 1, 1983 7:30 P.M. PAGE 2 regard to use of air doors, 'Wheeler stated there was a need to have some way of closing off the doors when they are not in heavy use. The glass walls make it difficult to install air doors. An automatic door, especially the sliding door variety, takes a good deal of space and would restrict the entrance space. The current design plans show manually operated doors. McDonald asked about exterior materials. Wheeler said the developer proposed using Portland cement plaster (also known as stucco) in a light gray/white color. A sample of the proposed color and design was shown to the Committee. Dark brown glass is to be used in the dormitory tower windows with bronze anodized frames. The windows will be set back four inches from the exterior wall. Wheeler noted Portland cement stucco is used extensively in Minneapolis on a number of highrise buildings. Hayek asked if the cement stucco had a tendency to break down, especially in freeze -thaw conditions. Wheeler stated this did happen on buildings without control joints; when a building settled, cracks would occur in the building exterior which start the problems Hayek described. Wheeler said that control joints eliminate foundation settling problems. In response to a question on how color is applied, Wheeler said that the color applied on the third coating of material and it is easy to maintain color consistency. Seiberling wanted to know how this gray -white color choice matched other buildings in the area. Wheeler stated several buildings in the area have similar colors and that the mass of this building is minimized with the use of a lighter color. Wheeler noted this color was selected by the developer but that other colors could be used if the Committee so chose. Seiberling felt if a gray, tone were selected, it should be more like the limestone color of Old Capitol. Wheeler stated those colors are more "cold" and this was not desir- able on the hotel building. Hayek noted he shared McDonald's concerns on the pedestrian access. Hayek felt the present plans were a great improvement over the previous plans submitted to the Committee. He requested information on the window treatment. Wheeler stated the windows were recessed about four inches from the exterior wall surface in the dormitory tower. Anodized frames would be used around each window to create a band effect. In response to a question what the north• facade would look like, Wheeler reviewed the location of the restaurant greenhouse which is to be constructed with curved glass. Wheeler stated a door will most .likely be placed in the greenhouse to allow for outdoor food service. The single door at the east end of the north facade is an entrance to the second floor health club directly above the restaurant area. Seiberling remarked these design plans showed great advances over the previous designs. She was concerned about the relationship of the second floor windows to the first floor windows. She wondered if the first and second floor windows could have the same vertical window lines. Wheeler noted it was possible but the curvature of the first floor glass windows presented problems in that it would not be desirable from a design standpoint to try to match the vertical 7�/ JOINT MEETING Of HOTEL STEERING COMMITTEE AND DESIGN REVIEW COMMITTEE DECEMBER 1, 1983 7:30 P.M. PAGE 3 window lines. He felt it was more important to have the horizontal lines on the first floor windows work together than to have the vertical lines between the first and second floor windows integrate. Seiberling wanted to know if the curve of the greenhouse on the first floor could be incorporated ihto the design over the north interior pedestrian walkway entrance. She suggested flattening the curve which would be more in keeping with other building elements. Wheeler stated this design was possible and he would return with a response to this issue. Seiberling noted the north interior pedestrian entrance design should be strengthened but it was not a serious problem as was presently designed. Amert stated the perspective drawing emphasizes the curves of the north pedestrian entrance and the problems mentioned by Seiberling perhaps would not be present when the actual structure was constructed. She said Seiberling's suggestion could possibly strengthen the entrance but that the present design was acceptable to her. Alexander wanted to know the height of the peak of the entrance on the north facade and Wheeler responded it was 18 feet. Alexander stated he would like to see a closer continuity between the two different first floor glass facades such as same sized glass panes. Wheeler said it could be considered but that the size of the elements and- the massing of the individual components on the 'first floor have to be considered; he thinks the present design addresses this problem in an adequate manner. Alexander requested information on the width of the exterior walkway. Wheeler stated the sidewalk began at approximately 6 feet wide on the Block 82 alley, increased 8 feet and finally to about 10 1/2 feet in the area between the hotel and the College Block Building (CDB). Alexander asked about how the corridor would be lit. Wheeler said decorative lighting was planned. Perret asked about the security, snow removal, wind tunnel effect and how this exterior walkway related to the historical significance of the CBS. Wheeler stated the intensity of the lighting will be a major deterrent to vandalism in the area. Snow removal will be a regular maintenance item for the hotel. With regard to the last issue as to how the exterior walkways related to the CBB; Wheeler noted that this design permits a full view of the front facade and the corner of the COB, and the decorative signage would be in keeping with the style of the CBB. Eckholt wanted to know if the east wall of the CBB would be improved. (Note: The present condition of the exterior wall is exposed plaster and brick.) Wheeler stated he did not know what if anything was being proposed. Perret felt the developer should work with the CBB owners in planning for treatment of the•east wall. Perret noted when the CBB was redeveloped, it was anticipated that there would be a building directly abutting the CBB and thus it would not be necessary to finish off that wall. He hoped the owners of the CBB would finish the east wall in conjunction with the hotel development. Eckholt felt the exterior walkway has the potential to become very interesting. Seiberling asked why the decorative brick design was chosen for the walkway surface. Wheeler stated the brick design was chosen en a pr:aressively decorative pattern which leads up to the most decorative oattern between the 7141 JOINT MEETING OF HOTEL STEERING COMMITTEE AND DESIGN REVIEW COMMITTEE DECEMBER 1, 1983 7:30 P.M. PAGE 4 CBB and the hotel. He did not have problems with changing the patterns but wanted to use both aggregate and brick materials. It was noted that quarry tile would be used on the interior walkway. Amert stated she was pleased with most of the changes in this design plan but thought there were still some problems to be worked on. She liked the walkway connection between the CBB and the hotel but requested a redesign of the overhead signage. She felt the present signage design detracted from the elegance of the CBB and felt that a more simple design would be to both buildings' benefit. Wheeler said her suggestion would be reviewed. Amert was concerned about the proposed variations in the materials to be used in the exterior walkways. She suggested the same materials and patterns be used throughout. Wheeler reiterated his desire to keep the walkway area between the hotel and the CBB building as something different from the rest of the walkway. Amert replied she felt strongly there should be the same materi- als used on the entire length of the exterior walkway. Wheeler stated there was a possibility of changing some of the exterior walkway elements to achieve what Amert was requesting. Amert asked- if there would be access to the triangular terrace area on the second floor. Wheeler responded affirmatively and stated this area lends to the concept of "peopling in" City Plaza. Amert asked what sorts of material would be used on the railing area. Wheeler stated that a bronze -colored anodized material comparable to that used on the windows would be used. Amert asked about the scale of the control joints.. Wheeler stated the largest control joint was 10'x12' which will match the pattern set up by the windows. Summerwill asked why the exterior walkway was only approximately ten feet wide. She said she sees the exterior walkway as a garbage trap and something that will create many problems in the downtown. She wanted to know why the hotel building could not be cantilevered over the exterior walkway to the east wall of the CBB from the second floor onward. Wheeler responded that the foundation of the CBB presents some problems in terms of supporting the mass of the hotel building. Also, fixed facilities in the hotel. such as -the fire stairwell and the elevator would require major restructuring which was expensive. Sumnerwill stated she did not see the interior pedestrian walkway working. She concluded by stating she would prefer to have the hotel building abut the CBB. Summerwill asked what kind of frame style would be used on the second story outside railing. Wheeler stated it would be a vertical bar stock standard railing type. The area would be - open to hotel guests and health club users. Summerwill thought the south entrande as designed had signage confusion as to how people would enter the hotel. Wheeler responded that issue would be worked on. Summerwill asked as to what type of signage would be required. by Holiday Inns. Vernon Beck (the developer's representative) said the new Holiday Inn logo will be used on signage and that the signage plans would be submitted to the City at a later date. Summerwill stated she did not want to be out in the quandary of being forced to accept the Holiday Inn signage because of their franchise requirements. Beck responded the developer can amend the :ioliday Inn signage requirements if needed. JOINT MEETING OF HOTEL STEERING COMMITTEE AND DESIGN REVIEW COMMITTEE DECEMBER 1, 1983 7:30 P.M. PAGE 5 Eckhoit noted the curved design on the north facade matches several other buildings in the downtown. He was concerned about the appearance of the door on the east end of the north facade which is to be used as the ground floor entrance for the health club. Wheeler noted there were some building and fire code requirements as to where this door had to be placed. He anticipated upgrading of the door treatment over what is shown .in the design plans at this time. Seiberling felt the issue of the exterior walkway design could be dealt with on the basis of meeting the CBB roof line and then using sculpturaldetail to draw the two buildings together. She suggested calling the exterior walkway the 'Turtle Walk" in honor of the adjacent business in the CBB. Perret wanted to know why the glass in the second story of the north facade could not meet with the first floor glass work and that he thought the connect- ing of glass work would provide more design unity. Wheeler stated the vertical glass elements on the second floor could be lowered and connected to the first floor glass elements. However, it would be very difficult to connect the horizontal glass elements, especially on the first floor, because of the different frontage depths of the glass. Perret stated automatic doors should be required for the interior walkway. Eckholt wanted to know if there would be furniture in the public lobby to invite public usage. Wheeler said there would not be. Perret was satisfied with the width of the exterior and interior pedestrian walkways. He favored use of brick on the interior and exterior sidewalk surfaces to make them appear more like the City Plaza. He also thought it was necessary to improve the appearance of the east wall of the CBB. A discussion then ensued as to what action the Committees should take at this meeting. Hayek concluded the Committees should give the developer a clear idea as to what is and is not desired in the hotel design. Perret stated he was concerned about the appearance of the ends of the build- ings. Rather than the concrete finish proposed by the developer, he wished to have a stucco finish with a texture comparable to what was used on the rest of the building. Wheeler responded the intent of the developer is to finish the ends of the buildings in a matching texture and color with the rest of the building. The reasons for having the concrete finish on the ends of the dormitory towers are for fire ratings. Perret noted that at earlier Committee meetings, the Committee had indicated a preference for a more earth -tone material. He noted the Committee had previ- ously preferred a colonial tan color with a quartzputz finish. Perret pointed out the south side of the hotel entrance used wood as an exterior material. He preferred limestone or some other more durable material be used in place of the wood. Wheeler stated the wood went better with stucco and gives a warmer feel to that south entrance. 7t'l ■ JOINT MEETING OF HOTEL STEERING COMMITTEE AND DESIGN REVIEW COMMITTEE DECEMBER 1, 1983 7:30 P.M. PAGE 6 Perret wanted to know if the design plans have been presented to the hotel management company and to Holiday Inn. Wheeler and Beck responded by stating the management company has approved the plans, this company manages other Holiday Inn franchises, and does not anticipate any difficulty in meeting Holiday Inn requirements with this hotel design. The Committee indicated its desire for brown and white script Holiday Inn signage. The meeting was then opened up for public comment. Members of the audience were requested to restrict their remarks to the design concepts presented at this meeting. Richard Hansen wanted to know how service trucks would have access to the service entrance an the southeast corner of the hotel property. Wheeler stated an access easement would-be provided by the City. Hansen said an 18 foot wide interior pedestrian walkway and a 10 foot wide exterior pedestrian walkway is not the same as the 60 foot right-of-way previously provided by City Plaza. He said appraisers have indicated a "grave" amount of financial damage is caused by the hotel to Plaza Centre One (PCI). He was concerned as to whether 24 hour access would be maintained on the pedestrian walkway and that he did not think that automatic doors will work when there is a traffic load of 150 people in a half hour. Hansen also thought a wind tunnel effect would be created with the interior walkway and that vandalism would become a problem. He -felt the building owners would petition a court to close the interior pedestrian right-of-way. He also wanted to know what would happen if the building itself was to close down because of bank- ruptcy. Hansen stated he wished to show some designs that he and John Lind had worked on for the hotel building. (The design plans were not formally presented to the Committee. The descriptions contained herein are approximate.) Alternative A will: 1. Locate the hotel's retail space next to the CBB; 2. Relocate the south side pedestrian entrance in a more westerly direc- tion; 3. Move the hotel elevator to a central core area; 4. Enlarge the pedestrian right-of-way to a wholly exterior location directly next to the retail space and exiting onto City Plaza directly across from PCI. Hansen and Lind noted that the retail space which would be one or two stories in height would have foundations. Both thought the relocated pedestrian right-of-way would solve their access problems. /Y JOINT MEETING OF HOTEL STEERING COMMITTEE AND DESIGN REVIEW COMMITTEE DECEMBER 1, 1983 7:30 P.M. PAGE 7 Alternative B: 1. Would move the pedestrian right-of-way to a wholly exterior area directly next to the CBB; and 2. Move the elevator to a central point. The exterior walkway in both designs would be approximately 32-40 feet in width. Lind remarked the hotel project should be slowed down so their (Hansen's and Lind's) design concerns could be taken care of. McDonald responded the Hotel Steering Committee has attempted to address and deal with many of the problems created by the hotel project. Many of the issues raised by Hansen and Lind at tonight's meeting present major cost revisions and asked if Hansen and Lind had costed the alternatives presented. Lind replied they had not but felt the Committee should redesign the design schematics. Hayek stated the key issue the Committee should concern itself with was that if a major redesign of the hotel happens with unknown implications on the costs, and financing structures for the hotel, whether this hotel would then be built by the present developer. Hayek stated that unless it's clearly demonstrated that this design is the wrong way to build a hotel, it is difficult to object to this design. Wegman noted the Committee was not a designer but rather a reactor to the designs brought,to it. Hansen stated the way the project was proceeding, the City Council has permit- ted a plan which will cause PCI financial losses. f Hayek stated he felt that the City is in an unfortunate position of "...being damned if it proceeds with the project and damned if it does not proceed with the project." He felt if the project proceeded, the City risked a lawsuit or some other legal action from PCI owners and if it did not proceed with the present hotel developer, the developer would then sue the City. Hansen responded the concerns they articulated tonight were not only of the PCI owners. Beck stated the hotel developer feels the design presented to the Committee this evening was the best design for the operation of the hotel and there were i pressing financial concerhs if this hotel project could not proceed. He stated that major changes could not be made at this time. He wanted to the Committees to vote on this design at this time. Jim Clayton wanted to know why two accesses (the interior and exterior) were being provided. He felt that the interior access would be closed. He said he had owned a hotel which had an interior access which had been used for over 100 years and was able to obtain a court order which closed this interior passage way. Clayton was concerned about grafitti, the maintenance, and the drainage of the exterior walkway. Lastly, he thought automatic air doors were needed for the interior walkway. F JOINT MEETING OF HOTEL STEERING COMMITTEE AND DESIGN REVIEW COMMITTEE DECEMBER 1, 1983 7:30 P.M. PAGE 8 Alexander left at approximately 10:05 p.m. Amert responded the reasons for the two passageways occurred for a number of reasons. These included that the Committee felt the appearance of the hotel dormitory block tower next to the CBS was overwhelming. The solution to this problem was positioning the dormitory tower back from the east wall of the CBS. She noted the interior passageway had always been in the design and the exterior passageway was requested by this Committee to deal with the space created by the setback of the dormitory tower. Perret noted another reason for the setback of the dormitory tower was the unknown nature of the CBD foundation footings. Linda Robinson asked the Committee if a pedestrian right-of-way was required in order to sell the street right-of-way. Hayek responded it was not but that the i Hotel Prospectus required a pedestrian right-of-way. Robinson stated she was extremely concerned that this design did not provide a safe pedestrian access. Both Amert and Eckholt noted the same arguments were forwarded when City Plaza was proposed. The City Plaza was a risk in creating a pedestrian environment and while it has some minor problems, most people in the community would state it has been, successful and that the benefits far outweigh the risks of using City Plaza. John Gross stated he operated a business in PCI. He presented a copy of a petition to the Committee regarding the hotel access. He stated this petition would be sent to the City Council. He indicated his support for the Hansen and Lind design. Ed Zastrow introduced himself as a part owner of the CBB and owner of a business in the CBS. He said he thought the hotel designs that were to be constructed were from Zuchelli, Hunter and Associates (ZHA) and that he felt the present hotel design had problems. He then presented the following questions and comments: 1. Has the City asked the developer how many commercial buildings in this climate have buildings made of stucco? 2. He felt that this project is being built as cheaply as possible.. 3. He felt other urban renewal projects in -the downtown were held to higher design standards while this project has not been. He stated brick had been required as the exterior material for Old Capitol Center, the Iowa City Public Library, and PCI. McDonald noted from his personal experience that the stucco an his and his parent's houses have held up well in the last 60 years. Perret interjected it was not true that brick was required on construction of downtown urban renewal projects. He stated that Old Capitol Center was originally designed to be built in precast concrete. Brick was eventually chosen by the developer because it was cheaper to use. 7� JOINT MEETING OF HOTEL STEERING COMMITTEE AND DESIGN REVIEW COMMITTEE DECEMBER 1, 1983 7:30 P.M. PAGE 9 4. Other ,exterior corridors had been built in the downtown but were not used as exterior pedestrian walks. He cited the exterior corridors between the Lenoch and Cilek building and the Iowa City Public Library and the corridor between Old Capitol Center and Municipal Parking Ramp A. 5. He stated the developer would close the interior access by citing Wheeler's remarks that air doors would have to be closed during slow times. Wheeler stated he meant doors would have to be provided when air doors were not in heavy use. These doors -culd never be locked. Perret stated the air doors at the University Hospital have folding doors which are used between midnight and early morning hours. 6. The exterior walkway dimensions between the hotel and CBB are narrow and without a roof covering, additional problems such as snow accumula- tion are created. 7. The ornamental design on the exterior walkway is not satisfactory to him. 8. There has been no discussion on his part with anyone regarding the exterior east wall of. the CBB because of his expectation of a building built next to that exterior wall. 9. He felt there had been a 20 foot loss of open space on the north facade between this design and the ZHA desion. 10. He asked what would be located on the southwest corner of the hotel Parcel and did not want an electrical transformer placed there. Hayek stated he wished to respond to Zastrow's remark as to use of brick on the building. He said a number of different materials had been considered by the Committee. Stucco was the eventual choice of the Committee after some consid- eration of the financial and structural constraints presented by different materials. Other members of the Committee noted the developer had been told by the Committee of their concern that everything in the downtown was being built of brick and the developer was urged to explore other materials. Also in addition .to the normal financial considerations in this project, obtaining the UDAG grant created additional financial concerns. Hayek concluded by stating the design process on the hotel has been going on for a year and has been a negotiating and compromising process. John Kreiger, president of Hawkeye State Bank, stated his concerns about the visibility and access of the pedestrian right-of-ways in the hotel. He felt plans for the hotel have been changed frequently and that even at tonight's meeting, the project architect had indicated some changes were going to be made. He could not see why a change as suggested by Hansen and Lind could not be considered. Hayek stated the issue which should be dealt with at tonight's meeting should be whether there is,to be a major redesign of the building. 7Y JOINT MEETING OF HOTEL STEERING COMMITTEE AND DESIGN REVIEW COMMITTEE DECEMBER 1, 1983 7:30 P.M. PAGE 10 Berlin said the Committee did not have information as to how long it would take to change the design and what affects it would have on the project financing. Perret wanted to know if there were other constraints in considering a redesign such as already executed commercial leases in the hotel. Berlin said the UDAG contractual commitment required a hotel with a specific number of rooms to be built within specific construction prices had to be taken into account. McDonald wanted to know what the developer was willing to do at this time. Beck responded the Committee should reject or approve the design presented tonight. A possible outcome from the Committee's rejection or aoproval could be to -make changes as requested. In response to questions asked about the UOAG, Hauer responded the UDAG grant could be seriously and negatively affected if major changes such as decreasing the number of hotel rooms would be the outcome of the redesign. She also stated that with the changes anticipated in the Industrial Revenue Bond regulations, a delay in issuing the IRBs could limit the use of IRB financing for an unknown period of time and again seri- ously affect this project because the UDAG was dependent on IRB financing. Hayek stated the Committee could vote either for or against the basic design plans submitted or recess the meeting until a later time if additional informa- tion on the.Hansen and Lind alternatives could be provided. Richard Peterson, the developer's attorney, stated time pressure is being created by the proposed IRB legislation and that the UDAG was conditioned- upon IRB financing. He did not know if this project would survive if IRBs were delayed until the new IRB regulations were available. He stated if the basic design plan was accepted at tonight's meeting, the developer would be willing to continue to look at improving access or changing the location of the pedestrian right-of-way if it was financially and structurally possible. Hayek moved approval of the proposed design plan subject to the developer making unspecified improvements to the pedestrian accesses as much as is possible. McDonald seconded. Hayek noted the motion was not as specific as could be desired but would permit the time to be allotted to making the design changes. McDonald strongly emphasized to the developer that it was necessary to examine and respond to the issues brought up at the meeting this evening. He noted the developer should be very much aware that the City Council could cause far more problems in the design plans than this Committee could and that they should be forewarned accordingly. Berlin requested that Hayek's motion be amended with an insertion of the clause stating that the developer should specifically explore the concepts presented by Hansen and Lind.. Wegman seconded Berlin's amendment. This amendment was approved unanimously. The motion ss amended carried 5-1 (Wegman). We4man explained his vote by stating that the concept presented by Hansen and Lind was very attractive to him and he was trying to convey to the developer that the present access design was not acceptable to him. The developer requested a copy of the plans responded by stating that the developer can plans from them anytime on Friday (December Z. This meeting was adjourned at 11:25 p.m. Submitted by Andrea Hauer. from Hansen and Linc. Hansen discuss obtaining a ccoy of the 1983). �y MINUTES DESIGN REVIEW COMMITTEE DECEMBER 19, 1983 4:00 P.M. CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Sumnerwill, Wockenfuss, Haupert, Sinek, Alexander, Eckholt MEMBERS ABSENT: Amert, Wegman, Seiberling, Lafore GUESTS PRESENT: Margaret Nowysz, Chuck Skaugstad, Jim Clark, Steve Rohrbach STAFF PRESENT: Hauer, Moen, Burkett COUNCILMEMBER-ELECT PRESENT: Baker RECOMMENDATIONS TO CITY COUNCIL: 1. 601 S. Gilbert Street: Alexander moved and Haupert seconded that the propose um Ing esign for 601 S. Gilbert Street was reviewed posi- tively regarding the north, east and west elevations. However, the C,:%nittee was dissatisfied with the appearance of the south elevation which was highly visible to traffic as a blank wall on Gilbert Street. The Committee encouraged Clark, his architect, and the Historic Preserva- tion Commission to work together on the desian. The Committee recom- mended the amended building design be reviewed by the Committee. The Committee noted they did not wish to hold up the IRB application or the issuance of bonds. REVIEW AND APPROVAL OF MINUTES OF SEPTEMBER 28,.1983: Summerwill moved and Sinek seconded to approve the minutes. Motion approved unanimously (Seiberling, Amert, Lafore, Wegman absent). INFORMATIONAL PRESENTATION OF DESIGN PLANS FOR IOWA THEATER RENOVATION: Steve Rohrbach presented plans of the proposed renovation of the Iowa Theater which fronts the Dubuque Street portion of City Plaza. He stated the present marquee sign would be removed and be replaced with a smaller marquee. He said the owners would be maintaining the building piers and placing new tinted glass between the piers. Rohrbach stated he did some research to find if there were any earlier photos of the theater so the theater could be redesigned accordingly; no pictures were found. Haupert asked Rohrbach about the appearance of the marquee and Rohrbach stated the marquee would be constructed of dark anodized aluminum. The Committee liked the proposed renovation design and commended the build- ing. PRESENTATION OF DESIGN PLANS FOR 601 SOUTH GILBERT STREET (IRB REQUEST): Hauer stated the recommendation by the Design Review Committee will be forwarded to City Council at public hearing on this IRS request. 75- V DESIGN REVIEW COMMITTEE DECEMBER 19, 1983 PAGE 2 Moen reviewed the project staff report and showed samples of the brick and shingles Clark proposed to use. She stated Clark is using precast concrete on the window and door lintels and sills. The trim is buff colored. Clark said that he would paint the air conditioners to blend in with the building so they didn't stand out. Summerwill commented this seemed to be the same design as the apartments on Burlington and Gilbert streets. Clark said the floor plan is similar but the d,«_Clark had Worked with uavarly Ormond of Pierce King cxbcr qui a u..ie_._�. worked Associates. Moen stated the Historic Preservation Commission was concerned with the lack of windows on the south side. Clark said he can only place one window on that elevation. He stated there is a stairwell on the south side and by placing a window on the stairwell, maintenance would be a problem with the window. He was also trying to stay away from too much des ign"busyness." Clark did not want to duplicate The Mansion (the property east of the subject site, 601 S. Gilbert Street); he wants to compliment it. Moen stated the east elevation shows a bricked window. Alexander suggested installing blind windows as were used in the 18th and 19th centuries. Sunmerwill asked Clark when this building was going to be constructed. Clark stated he had the building permit and was ready to start immediately. Haupert asked the Historic Preservation Commission for their comments. Nowysz referred to the letter sent from the Historic Preservation Commission to Mr. Clark last week. Mr. Clark said he had not received the letter from Nowysz as he was out of town last week. Nowysz then reviewed the letter which was about the Historic Preservation Commission awards program. Baker said he was concerned with the appearance of the south wall. Haupert noted that blind windows might be a good idea on that side. Clark stated that the blueprints accurately reflect the landscaping to some degree but more trees would be added. Eckholt arrived at 4:40 p.m. Sunmerwill asked Hauer if any other proposals had been made for this land. Hauer stated the City did not own the property and Mr. Clark, as the property owner, was presenting this design as required by the City's Industrial Revenue Bond Policy. Skaugstad said he didn't have any problem with blind windows and that Clark might add two more windows or three blind windows on the north and south sides. 7r 1 DESIGN REVIEW COMMITTEE DECEMBER 19, 1983 PAGE 3 Summerwill indicated her dissatisfaction with the plans which Clark had presented and thought details need to be worked out more with the architect. She felt it was not the job of the Design Review Committee to design the plans for Mr. Clark. Clark stated he used professionals on the design work. He stressed he was open to design changes. • Summerwill said these apartments are superficially different from those on Burlington Street. She saw some sensitivity with the brick color of these apartments to the Mansion. Clark again stressed that he is not trying to duplicate the Mansion, just compliment it. Skaugstad asked about the appearance of the light fixtures. Moen showed the Committee pictures of the light fixtures. Clark stated that there would be no additional lights in the front. Haupert suggested Skaugstad work with Clark on the design plans. Haupert stated it was hard for him to make a recommendation upon seeing the plans for the first time and with all of the proposed changes, and would like to see the plans again. Alexander moved and Haupert seconded that the design plans for 601 -South Gilbert Street were reviewed positively regarding the elements of the north, east and west elevations. However, they were dissatisfied with the appear- ance of the south elevation which is highly visible to traffic on Gilbert Street as a blank wall. The Design Review Committee encourages Clark, design professionals and the Historic Preservation Commission to work further on the design. The Committee recommends the design be brought back to this Commit- tee with the changes. The Committee wanted it noted that it didn't want to hold up the IRB application or issuance of bonds. The motion carried 4-2 (Ayes: Haupert, Alexander, Sinek, Wockenfuss; Nayes: Summerwill and Eckholt opposing; Absent: Seiberling, Amert, Lafore, Wegman). DISCUSSION OF DOWNTOWN MAP SIGNAGE Hauer stated she was trying to assemble information for downtown city map signage. She wanted some ideas or places to call •for design ideas. Eckholt suggested she contact the Des Moines Skywalk System. OTHER BUSINESS Summerwill asked about the status of the newspaper dispenser issue. Hauer said the issue is under review by the City Attorney. The Committee decided to write a letter to the City Council regarding their strong desire to.have dispenser units installed in the downtown. Hauer stated that one of the City Council priorities is a discussion of the Committee's functions. She suggested that the members meet prior to their discussion with the Council. Meeting adjourned by general consensus at 5:45 p.m. 7-15� MINUTES IOWA CITY RIVERFRONT COMMISSION DECEMBER 7, 1983 7:30 P.M. CIVIC CENTER LAW LIBRARY MEMBERS PRESENT: Lewis, Rausch, Gerleman, McGuire, Oehmke, Willis MEMBERS ABSENT: Nelson, Boutelle, Scott, Fountain STAFF PRESENT: Moen GUESTS: None SUMMARY OF DISCUSSION: Chairperson Lewis called the meeting to order at 7:40 p.m. REVIEW AND APPROVAL OF MINUTES OF NOVEMBER 2, 1983: Willis moved and Oehmke seconded to approve the minutes of November 2, 1983, and to reflect in the minutes of December 7, the entirety of the letter submitted by Jean Fountain regarding her second to the motion directing staff to make an inquiry to the Department of Water, Air and Waste Management as to whether any regulations are being violated along the river bank in the vicinity of Johnson County Ready Mix, Ruan Transport Corporation and L.L. Palling Company. The motion carried unanimously. RIVER BANK CLEAN-UP - PROGRESS REPORT: Moen distributed pictures of the Mayor's Youth Employment Program crew working on the river bank clean-up project. The crew worked from November 14 through November 23 on this project. On the east bank of the river, the crew completed cleaning the reach from the Burlington Street Dam to the Benton Street Bridge. The west bank has been cleaned from the Burlington Street Dam to the railroad trestle behind the Dairy Queen. Three-quarters of a ton of debris has been collected. Due to the inclement weather, the project has ceased. However, should some nice days occur, the crew will continue where it stopped. This project will be resumed by the Mayor's Youth crew in the spring. Moen continued that riverfront property owners from the Burlington Street Dam to the southern.corporate limits were contacted regarding this matter. DEPARTMENT OFWATER AIR AND WASTE MANAGEMENT - REGULATIONS AND POLICY Moen stated she has been speaking with persons in the Washington, Iowa office of the Department of Water, Air b Waste Management. Information obtained reveals that open dumping, at a site other than a sanitary disposal project, except for. rubble, is prohibited. Rubble is defined as stone, brick, or similar inorganic material. The material. deposited in the vicinity of Johnson County Ready Mix would probably fall within that definition. However, if the dumped material falls on the river side of the floodway encroachment line, the dumping observed may be in violation of floodplain ordinances. /4 Riverfront Commission December 7, 1983 Page 2 McGuire expressed her concern that this was more than just an aesthetic problem but an erosion problem as well, especially if the cement creeps into the river bank. She stated her main intent was not to hassle anyone in Coralville but to involve them in "friendly" discussion regarding this matter. . Gerleman stated that if he is to bring this concern before the Coralville Council, the Riverfront Commission needs to outline in specific terms the problems the Commission has identified. Willis suggested this concern could be passed along to the City of Coralville as a potential problem for their information. He stressed posing the concern as merely an observation. Willis added that he could not support a formal resolution in the Commission's name. McGuire moved and Oehmke seconded to suggest to Gerleman to call. attention to the City Council of Coralville the Commission's observation of the potential problem at Johnson County Ready Mix and Ruan Transport Corporation. The motion passed 3-0-3 with Willis, Rausch and Gerleman abstaining. Willis' reason for abstaining was that he had not seen the site being discussed. Gerleman stated he felt the Commission needed to identify some constructive action - i.e., solutions to the problem. STREAMBANK PROTECTION - POSSIBLE SUBJECT FOR PUBLIC MEETING: Moen reported that information had been mailed to the Commission members regarding varieties of plant materials that could be used as suitable forms of river bank stabilization. Some of these varieties are available from the Iowa Conservation Commission. She continued that plantings are another alternative for property owners who live along the river bank. Moen sug- gested the Commission may consider having a public meeting regarding this matter. She further suggested that someone from the Army Corps of Engineers or the State Conservation Commission come to speak at a special meeting. Willis remarked that a face-to-face presentation can't be beat. In his opinion, he continued, the group that attended the last meeting presented a positive interest in what they could do. Moen stated she'd investigate agencies having personnel avaiiable.to address this subject. The Army Corps of Engineers, the City Forester, the Soil. Conservation Service and the Iowa Conservation Commission would be possible sources. The dates of either February 2 or February 9 was decided on for the public meeting. It was also decided to hold the public meeting in the Iowa City Public Library. 74 Riverfront Commission December 7, 1983 Page 3 ELECTION OF OFFICERS: Moen stated that Warren Y.narr's term as a Johnson County representative to the Riverfront Connission has expired and the County will be advertising this vacancy. Willis moved and Oehmke seconded to nominate Diana Lewis Chairperson. The motion carried unanimously. Lewis accepted the nomination as Chairperson with the stipulation that the Commission members accept reasonable delegation of duties. McGuire moved and Gerleman seconded to nominate Bob Oehmke as Vice Chair. The motion carried unanimously. PUBLIC DISCUSSION: Moen mentioned the Joint University -City Rowing Association proposal submit- ted by Philip Bourjaily. However, she stated, the University hasn't been contacted by Bourjaily regarding this Joint Association. The Commission's concern is the availability of money. The members of the Riverfront Commission decided they would endorse this type of association. Moen stated that the next meeting will be held the second Wednesday in. January, January 11, 1984. The meeting adjourned at 8:45 p.m. Minutes taken by: Los Burkett, Minute Ta er 76 a'�3 a / 7�6 I MINUTES IOWA CITY HISTORIC PRESERVATION COMMISSION OCTOBER 12, 1983 IOWA CITY PUBLIC LIBRARY - MEETING ROOM 8 MEMBERS PRESENT: Margaret Nowysz, Howard Jones, Larry Baker, Chuck . Skaugstad, Jim Hayes, Greg Duffey, Steven Vanderwoude STAFF PRESENT: Pat Keller, Monica Moen CALL TO ORDER: The meeting was called to order by Margaret Nowysz at 7:30 p.m. APPROVAL OF MINUTES: August 24, 1983, and Septmeber 14, 1983. Howard Jones stated that Dorothy Moeller's name had been incorrectly reported in the August 24, 1983, minutes and advised staff to make the appropriate changes. Larry Baker stated that the actual contractor's name should be listed in the minutes instead of making reference to "a contractor." Howard Jones moved that the minutes of the August 24, 1983, and September 14, 1983, meetings be approved as amended. Jive Hayes seconded this motion and it passed unanimously without discussion. SUMMIT STREET/WOODLAWN UPDATE: Pat Keller announced that Thursday, October 20, 1983, at 7:30 p.m. the Planning and Zoning Commission would be reviewing the proposed historic districts and all of the Commission members were urged to attend. Staff also mentioned that as"diFecied by the Commission a slideshow of the districts would be presented. Howard Jones mentioned that in the enclosure entitled "Comments From Public Hearing," Dorothy Moeller's name had been incorrectly listed. He advised staff to make the required changes prior to submitting the reports to the Planning and Zoning Commission. AWARDS PROGRAM: Margaret Nowysz opened the discussion by asking Chuck Skaugstad and Jim Hayes if they would be willing to work on the selection of a jury to judge the awards program. Jim and Chuck expressed interest in pursuing this task. The Commission then discussed the timetable for completion of the awards program as well as individuals who might be willing to serve as jurors. Howard asked if the Commission was open to suggestions and if so what areas of expertise would be considered for selection as a juror. Margaret 77 MINUTES IOWA CITY HISTORIC PRESERVATION COMMISSION OCTOBER 12, 1983 PAGE 2 responded by stating the jurors could be selected from other cities and other City commissions. Chuck asked what type of time commitment would be required by the jurors. Monica responded by stating that two meetings of the group should be held. At the first meeting the jurors would review the projects and at the second meeting the winners would be announced by the jury. Greg Duffey asked if there would be a time limit on when projects were completed to be included in the awards program. Margaret explained that on the first round, projects could go back in time indefinitely. She also stated that initially a three year time span was suggested, but this seemed too restrictive. Larry suggested that announcements be made to the City Council and Hawkeye CableVision. Chuck asked what types of advertising would be done. Monica explained. that display ads would be placed in the paper and notices posted in the buses and on bulletin boards. The Commission then discussed the pros and cons of obtaining jurors from outside of the city. Concern was also expressed by the Commission that jurors not be too professional or rigid in their review. COBG PROPOSALS: The Historic Preservation Commission submitted two proposals to CCN for j consideration of funding. The first proposal requested funding of a quarter -time staff position for the Commission. Larry Baker opened the discussion by stating that the proposal for one-quarter staff assistance for the Historic Preservation Commission reflected salary levels that he felt were high. Pat Keller explained that the salary is based upon an associate planner position and that the monetary amounts reflected in this request were simply based upon existing salary levels. Chuck asked if the money set aside in the budget request for the awards program was adequate. Greg suggested the use of paper awards such as certificates of appropriateness. Chuck wondered if this would provide enough motivation for participation in the program. He felt that more substantial incentives were required. Jim Hayes asked if the Commission could accept donations to fund the purchase of plaques. Margaret responded by stating that she would like to see a change in the ordinance in regard to this issue so that the Commission could accept gifts for this purpose. This specific issue, however, would be discussed later in the meeting. Steve Vanderwoude presented a motion that the Historic Preservation Commission submit a request for funding of a quarter -time staff position and that the amount of materials be increased to $500. Chuck Skaugstad seconded the motion and it passed unanimously without discussion. The second project discussed was the Historic Rehabilitation Program. Margaret opened the discussion by briefly outlining the objectives of the project. Chuck asked what type of work this project would entail. Margaret explained that the rehabilitation work could cover almost anything as long as the items rehabilitated were of historic value. The 77 MINUTES IOWA CITY HISTORIC PRESERVATION COMMISSION OCTOBER 12, 1983 PAGE 3 items could either be on the interior or exterior of the house. Steve suggested that more controls were needed in the program. Howard added that substantial improvements should also be required. Greg stated that other people could be involved in rehabilitation and that the work should be videotaped. Chuck asked how many homes could potentially be rehabilitated with the requested amount of money. Margaret responded by stating that this would largely depend on the type of house(s) selected and amount of work that needed to be done. Greg suggested that the wording in the proiect description should state that "Only homes in proposed historic districts will be considered for rehabilitation." Margaret also suggested the project description should also state that "Homes included in the project should qualify under the housing rehabilitation program guidelines." Jim Hayes presented a motion that the Historic Rehabilitation Program be submitted to CCN for consideration for funding under the CDBG program. Chuck Skaugstad seconded the motion and the motion passed unanimously without discussion. ORDINANCE CHANGES: Howard Jones asked about the status of the Historic Preservation Ordinance in regard to the change in wording requested by the Planning & Zoning Commission. Pat Keller responded by stating that the Planning & Zoning Commission had trouble understanding the wording of a sentence in the drdinance and that the Planning Department had reworded the sentence. The Commission -had received a memo outlining the specific change. Margaret stated that the Commission was also interested in amending sections of the ordinance. She then read from sections of the.Ann Arbor Historic Preservation Ordinance and the State of Idaho enabling legislation regarding historic preservation. After a brief discussion the Commission agreed that 4t -would be desirable if the Commission could j receive funding and gifts from outside sources for historic preservation projects. Howard Jones presented'a motion that staff investigate the feasibility and legality of amending the ordinance so that the Commission could receive gifts and administer grants, and create wording for the proposed amendment. This motion was seconded by Steve VanderWoude. The motion passed unanimously without discussion. NORTH SIDE BROCHURE: Monica Moen distributed samples and explained the procedures outlined in the North Side Commercial and Residential brochure. Howard Jones commented on the good quality of the editing job that had been undertaken on his work. Greg thought that the presentation of the brochure looked very good. Steve VanderWoude rai$ed questions.about the boundaries of the proposed North Side Residential District. He suggested that certain areas be expanded to include Dodge Street and Bella Vista View to the north. 77 MINUTES IOWA CITY HISTORIC PRESERVATION COMMISSION OCTOBER 12, 1983 PAGE 4 After considerable discussion regarding the boundaries of the North Side Residential District, Steven Vanderwoude presented a motion that the Proposed North Side Residential Historic District be expanded to include 1) all properties joining Bella Vista Drive, 2) the two blocks extending north from Ronalds Street between Linn and Dubuque Streets excluding those properties directly fronting Dubuque Street, extending north from the alley directly north of Ronalds Street, 3) all the property fronting Brown Street between Van Buren and Dodge Streets, 4) the block and h located north of the first alley north of Church Street between Johnson and Bridge Streets, 5) the abandoned sandstone building located in the 600 block of Johnson Street. COMMISSIONERS' REPORTS: Margaret announced that the University of Iowa Adventures in Learning Program was sponsoring a class in Historic Preservation. ADJOURNMENT: Jim Hayes presented a motion that the Iowa City Historic Preservation Commission adjourn. Chuck Skaugstad seconded the motion and it passed l unanimously without discussion. The meeting adjourned at 8:45 P.M. 77 MINUTES IOWA CITY HISTORIC PRESERVATION COMMISSION NOVEMBER 9, 1983 7:30 P.M. OLD BRICK - 26 EAST MARKET STREET MEMBERS PRESENT: Nowysz; Jones, Baker, Hayes, Duffey, VanderWoude MEMBERS ABSENT: Skaugstad STAFF PRESENT: Moen, Burkett (until 8:45) GUESTS PRESENT: .Douglas Hotchkiss, Dorothy Haefner, John Haefner, Bob Saunders, -Ken Hubei, Corinne Suter, Tom Palmer, and Bukky AkinboIa SUMMARY OF DISCUSSION CALL TO ORDER The meeting was called to order by Chairperson Nowysz at 7:30 p.m. The Commissioners introduced themselves to the persons attending the public hearing. No one was in attendance to speak in favor of or opposition to this item. John Haefner; 6 Bella Vista; asked the Commission what effect the recognition of this area as an historic district would have on property values: Nowysz told Haefner that; at the present time, the Commission could not predict this due to lack of.experience. The Commission has only been in existence since April and to date, there have been no local historic districts established in Iowa City. She suggested :that property owners take a look at Historic Districts in other areas. Nowysz continued that designating an area as an Historic District adds to the 'Stabilization of structures and aids in the upkeep of.the property; these two factors together would increase the value of the property. Nowysz informed the group that the procedure the Commission uses to establish a district is to consider the comments received at public hearings; to discuss the comments among the Commissioners and to pass the report, a recommendation and a proposed ordinance to the Planning and Zoning Commission. The Planning b Zoning Commission reviews this material and: recommends approval, disapproval or modification of the proposed historic district to the City Council. The City Council submits a description of the proposed area of historical significance or the petition describing the area to the Division of Historic Preservation of the Iowa State Historical Department for review and recommendations concerning the proposed area. Any recommendations made by the Division of Historic Preservation are made available by the City to the public for review. Upon receiving the recommen- dation of the Division of Historic Preservation, the City Council provides notice of a public hearing and conducts the public hearing on the ordinance /7 Historic November Page 2 Preservation Commission 9, 1983 establishing the proposed historic preservation district: The Council may adopt or reject the ordinance or may refer the historic district designation to the Commission for modification.- Haefner odification: Haefner raised the question concerning the encroachment of apartments and duplexes in these proposed districts. Nowysz stated that the apartment aspect is regulated.by the Planning and Zoning Commission. She further added that the Historic Preservation Commission cannot prevent development of the zone. If• a house is being converted, Nowysz told Haefner that a building permit is required, and this would trigger review of the plans by the Historic Preservation Commission. The integrity of. the building should be pre52ry^ed. It was noted that the Historic Preservation Commission must follow the zoning ordinances as designated and in this area it is quite restrictive: The Historic Preservation Commission only deals with exterior portions of the structure Nowysz added: Corinne Suter; 609 Brown Street, wanted it noted in the minutes that she requested that Old Brick be included in the proposed historic distrct. Jones commented that Old Brick is not contiguous to the proposed district for which the public hearing is being held. Nowysz stated that it would be possible to consider the house adjacent to Old Brick as well as Old Brick, as two contiguous pieces of property can be included in a district. Bob Saunders; owner of the property at 320 Fairchild; asked the Commission how the map was decided: In 1980, Moen stated; a survey was completed by the Planning and Program Development staff members who were knowledgeable in historic preservation. About 50-75 parcels were added to the original boundaries by the Historic Preservation Commission. Haefner asked what cities of comparable size have historic districts and what affect an historic district had on the taxation of property in such a district: Nowysz stated that Dubuque; Iowa, is comparable in size and has designated historic districts. In answer to the taxation question; Nowysz remarked that this was too: new in Iowa City to be able to answer this question at this stage. Moen distributed the reports describing the proposed districts: She stressed these were draft documents and. that additional parcels added by the Commis- sion were not included: Saunders asked if only permit situations needed Commission approval: Nowysz said yes; and that any changes in structural design that are suggested would be in keeping with the style of the housing and neighborhood: Haefner inquired about tearing' down structures with no historic value. Nowysz stated this, too; would be brought to the attention of the Historic Preservation Commission. If the Commission objected for one reason or another, an appeal could be -made to the City Council. She added that the Commission would need to review the exterior plans. if a new structure was going to be built: She stressed that the Commission would like to see other structures built that are compatible with the existing structures. Baker stressed that the Historic Preservation Commission does not expect property owners to build historical structures. 77 Historic Preservation Commission November 9, 1983 Page 3 Baker asked Moen to review the process of designating an historic district: Moen stated the process as follows: a. An historic district is proposed by an individual or a group: A draft document is then prepared which is made available for review; b. A public hearing is held and persons in the proposed district are notified in advance of the meeting so that comments could be reviewed; c. These comments are submitted to Planning and Zoning alond with the report describing the proposed historic district and the recommendation by the Historic Preservation CoiiiT iSa1u,-, d. Planning and Zoning has 60 days in which to consider and review the recommendation from the Historic Preservation Commission; e. Planning and Zoning passes its recommendations to City Council; f. City Council notifies the state that an historic district is being proposed; g. After receipt of the recommendations of the state office; the City Council conducts a public hearing; h. After rt the public Ca hearing; nthe City either adopts; rejects or returns the peoposal o the Jones remarked once an area is declared an historic district, a person from that district is selected to serve on the Commission to represent that district: Suter asked if each person- in the district is sent a notification card regarding the meeting: Nowysz answered that the property owners are person- ally sent .cards in addition:to a notice of the public meeting which appears in the aer. She said if someone is missed by mail or unable to attend the public hearing, he can go to He Planning and Zoning meeting, the Council pp public hearing or to a Commission member or staff person to voice his/her opinion. Haefner stated that this was a trade-off for property owners who are giving up said she wouldn't call" it a typeof against o something undesirable -that a neighbor might s a ht dit i o peofprotection . Tom Palmer; 22and 9 South oh yet: asked ifsthis noroposed historic district was befo Nowysz asked for additional comments from the Commissioners: Baker asked if the Commission was adding the half -block between Dubuque and Jefferson Streets that includes the two hotels that were going to be included in these districts. 77 ■ Historic Preservation Commission November 9, 1983 Page 4 Baker suggested another public hearing next month be held because of low public attendance due to the weather: He also added that it would be a good idea for the City to publish the map of the proposed district in the paper: Jones commented he would rather not hold another public hearing but defer any decision until the next meeting. He had no objections to circulating a flier urging any interested person to attend the next meeting. Jones moved and Hayes seconded to give the public the opportunity for additional input at the next meeting. Motion carried unanimously. Saunders asked how many structures were owner -occupied. Moen estimated that around 60% were owner -occupied but added that this figure was an estimate only and had not been calculated. Nowysz called attention to the fact that the Historic Preservation Commission has initiated an awards program to owners who have improved structures in neighborhoods. She said that there were applications available if anyone would like to take one home: Slides showing the improvement would be presented at the December 14, 1983 meeting. At that time, the slides would be reviewed by out-of-town judges. The Commission was to award those who have taken the time and made the effort to rehabilitate historic strucures. Palmer asked what date the Commission had in mind for submission of these proposed districts to the Planning and Zoning Commission. Nowysz expected they would be submitted after the January meeting. Nowysz called the public hearing closed at 8:11 p.m. Jones added that a long-range goal of the Commission is to educate and inform the public. He stressed one of the purposes of this Commission is to be an advisory body to property owners: APPROVAL OF OCTOBER 12, 1983, MINUTES Nowysz deferred approval of the minutes until the next meeting so the Commissioners could have a chance to -review the minutes. SUMMIT STREET-WOODLAWN UPDATE Nowysz stated that, prior to the Planning and Zoning Commission review of these proposed districts, there was some indication that an individual residing within one of the districts would come to object at the Planning and Zoning meeting: However, no one did. She said it was unanimously passed with no great discussion. The ptoposed recommended districts were going to be forwarded to City Council: The Council will then submit these recommenda- tions to the State Historic Commission for its comments after which it will return to the City Council for further action. AWARDS PROGRAM Moen said that the City Council has given its approval to solicit private funds to purchase awards plaques. She then distributed a letter drafted by Pat Keller. Moen asked the Commission to review the letter and to make any revisions. 7% Historic Preservation Commission November 9, 1983 Page 5 Baker asked what "donations of any denomination" meant. Moen said she would check with Keller about this statement: Nowysz said the Commission deals only with exteriors so in the sentence "projects may include interior or exterior...," the word interior should be �I excluded. Baker asked if awards were to be given only to structures that have been rehabilitated and located in historic districts. Moen said no, that these awards could be given anywhere in Iowa City as local historic districts have not yet been established. However, she added, after the Historic Preserva- tion Commission has been in existence for a period of time restrictions may be placed on future awards programs. Nowysz commented that any money received in excess of the costs of the plaques, should be placed in an educational fund and that this information should be put in the letter. Hayes moved and Duffey seconded that any money received in excess would be put in an educational fund. Motion carried unanimously. Moen asked if the jurors had been selected for the review committee: Nowysz said Claudia Kackler of the Iowa State Chapter, American Institute of Architects has agreed to be one of the jurors and would recommend two other jurors:. Duffey inquired as to a decision on the design for the plaque: Moen stated none has been agreed upon: Nowysz told Duffey to put together a proposal and costs and send these to. Keller and Moen. She added the first award would be given December 14, 1983. Nowysz asked for volunteers to review the plaque design. Duffey volunteered and Skaugstad was volunteered to be the subcommittee to review the plaque. design: CDBG PROPOSALS Moen indicated to the Commi-ssion that the Commission's requests for 37,000 for an Historic Rehabilitation Program and $8,279 for Historic Preservation Planning were not recommended for funding by the Committee on Community Needs (CCN). Nowysz had spoken to CCN and indicated to the Committee that, at i times,.agencies receiving funds were not sensitively or wisely using the funds on historically significant structures. COMMISSIONERS' REPORTS Baker moved and VanderNoude seconded to tentatively add the two former hotels on the corner of Jefferson and Dubuque Streets to the proposed North Side Commercial Historic District. Motion carried unanimously. Jones moved and Hayes seconded to include St. Mary's Convent in the proposed district as well. The motion carried unanimously. I •• Historic Preservation Commission November 9, 1983 Page 6 Baker informed the Commission of the Housing Commission's report regarding the donation of houses. Baker recommended that this information be obtained and discussed at the December meeting. He remarked that this concept may be useful for historic preservation purposes. The meeting adjourned at 9:00 P.M. { Minutes taken by: Lois Burkett, Minute Taker _r 77 I i � I