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CITY OF IOWA CITY
www.icgov.org
CITY COUNCIL INFORMATION PACKET
February 21, 2008
MISCELLANEOUS
IP1 Council Meetings and Work Session Agenda
IP2 Letter from Mayor Bailey: Condolences to the City of Kirkwood
IP3 Memorandum from Robert Beezat, THE PAR Group: Candidates Accepting Invitation to
a Second Interview for City Manager Position
IP4 Memorandum from Captain Widmer: 2007 Customer Survey
IP5 Memorandum from the Housing Administrator: New Housing Initiative for Homeless
Veterans
IP6 Memorandum from the Director of Finance: Annual Report - Website Activity
IP7 Approved Minutes: Task Force on Violence Against Women January 28, 2008
DRAFT MINUTES
IP8 Telecommunications Commission: January 28, 2008
IP9 Task Force on Violence Against Women: February 18, 2008
`.~"'"'®'~~ City Council Meeting Schedule and
CITY OF IOWA CITY Work Session Agendas February 21, zoos
www.icgov.org
• SATURDAY, MARCH 1 Emma J. Harvat Hall
9:OOa - 4:OOp Special Formal Council Meeting -Separate Agenda posted
Executive Session -City Manager Interviews
Special Work Session -City Manager Search
• MONDAY, MARCH 3 Emma J. Harvat Hall
6:30p City Conference Board (Separate Agenda Posted)
Council Work Session
• TUESDAY, MARCH 4 Emma J. Harvat Hall
7:OOp Regular Formal Council Meeting
• MONDAY, MARCH 10 Emma J. Harvat Hall
6:30p Special Work Session
• TUESDAY, MARCH 11 Emma J. Harvat Hall
7:OOp Special Formal Council Meeting
• MONDAY, MARCH 31 Emma J. Harvat Hall
6:30p Regular Work Session
• TUESDAY, APRIL 1 Emma J. Harvat Hall
7:OOp Regular Formal Council Meeting
• MONDAY, APRIL 14 Emma J. Harvat Hall
6:30p . Regular Work Session
• TUESDAY, APRIL 15 Emma J. Harvat Hall
7:OOp Regular Formal Council Meeting
• MONDAY, APRIL 28 Emma J. Harvat Hall
6:30p Special Work Session
• TUESDAY, APRIL 29 Emma J. Harvat Hall
7:OOp Special Formal Council Meeting
• MONDAY, MAY 19 Emma J. Harvat Hall
6:30p Regular Work Session
• TUESDAY, MAY 20 Emma J. Harvat Hall
7:OOp Regular Formal Council Meeting
• MONDAY, JUNE 2 Emma J. Harvat Hall
6:30p Regular Work Session
• TUESDAY, JUNE 3 Emma J. Harvat Hall
7:OOp Regular Formal Council Meeting
All meetings are tentative and subject to change.
~~~,I~.®~~ I P2
CITY OF IOWA CITY
www.icgov.org
February 19, 2008
CITY COUNCIL
Regenia Bailey City of Kirkwood
Mayor City Hall
Mike O'Donnell 139 South Kirkwood Road
Mayor Pro Tem Kirkwood, MO 63122
Connie Champion
Amy Correia Dear Mayor Swoboda and Members of the City Council:
Matt Hayek
Ross Wilburn I am writing on behalf of the Iowa City City Council and the Iowa City
Mike Wright
community to express our sincere condolences to you and the
community of Kirkwood in this time of senseless tragedy.
May you all be comforted with the knowledge and satisfaction that
your selfless dedication and commitment to your community makes it
abetter place for all those you serve.
We offer to you our deepest sympathy.
Sinc rely yours,
_ ~.
R enia D. Bailey
Mayor
cc: City Council
counci I~iowa-city.org
410 E. Washington Street
lowa City, IA 52240
IP3
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To: Mayor and City Council of Iowa City, Iowa
From: Robert Beezat, The PAR Group
Date: February 20, 2008
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Subject: Candidates Accepting Invitation to a Second Interview for City Manager Position
We contacted the two candidates who the Mayor and City Council wanted to invite to a second interview
for the City Manager position in Iowa City.
Both of the candidates accepted the invitation. The two candidates who have accepted the City's
invitation to a second interview for the City Manager position are, in alphabetical order, the following:
1. M. A. "Art" Chaudry, Executive Vice President and CFO, Union Station, Kansas City, MO
2. Michael E. Matthes, Assistant City Manager, Des Moines, IA
I also contacted the other three candidates who were interviewed last Friday and informed them that the
City was inviting back two of the candidates for a second interview on March 1.
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To: Mayor and City Council of Iowa City, Iowa
From: Robert Beezat, The PAR Group
Date: February 20, 2008
Subject: Chaudry Residency Issue
Regarding the residency issue of Art Chaudry when he worked for Jackson County, Missouri, we are
aware of the question which was raised. Our understanding of the matter is that the accusation was
made in July 2004, about a year after he assumed the position of CAO. The matter was looked into by
the County Attorney. The County Attorney's Office determined that he met the requirements of the county
ordinance relative to residency i.e., he purchased a home, invested a substantial amount of money in
upgrading the property, registered to vote, and had his auto licensed in the State of Missouri. He
maintained ownership of his other home which is about a fifteen to twenty mile commute to downtown
Kansas City from Overland Park, KS. The matter was not an issue again. Mr. Chaudry said that he sold
his Jackson County residence this past November. He would be happy to discuss this matter with the
Mayor and Council at his second interview.
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IP4
DEPARTMENT MEMO 08-07
TO: Chief Hargadine
FROM: Captain Widmer
REF: 2007 Customer Survey
DATE: February 7, 2008
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Attached you will find the Customer Survey final report conducted for the fourth quarter
(October -December) of 2007. As with the past surveys, it is the result of sending surveys to
every 100' call for service to the Iowa City Police Department. We continue to receive marks
indicating a high level of satisfaction with the functions of the Iowa City Police Department.
The return rate (21%) was somewhat low, but this is the first time we have conducted our survey
during the fourth quarter. Still, the survey makes a statement to our community and does afford
a legitimate vehicle for feedback. After you have had a chance to review the results, I will be
available to discuss the methodology and findings with you.
Copy: Matt Johnson; Sgt Lord; Dale Helling
CUSTOMER SURVEY SUMMARY
October -December 2007
During this three month targeted period, 189 Customer Surveys were sent out
representing 1% (171 incidents) of the 17,114 calls for service received by the Iowa City
Police Department. An arbitrary number was selected and a survey was sent to all
identifiable individuals for every 100x' police contact. Of the 189 sent out, a total of 40
surveys were completed and returned, demonstrating a return rate of 21.16%. A total of
8 surveys (4.23%) were returned to the police department as undeliverable to the targeted
individual.
A tally of the returned surveys yielded the following results:
Question # 1
Of the individuals who indicated they had actual contacts with the dispatchers, 96.7%
indicated that they found this contact to be acceptable or friendly & helpful. Only one
respondent indicated anon-positive contact.
Question #2
Using "Excellent" and "Good" as satisfactory levels of performance, respondents
indicated satisfaction with police officer contact as follows;
Knowledge 90.00%
Courtesy 87.50%
Handling Problem 87.18%
Appearance 100.0%
Professional Conduct 87.18°/®
Question #3
Respondents indicated a 82.50% satisfaction rate with the actions taken by Iowa City
Police Officers in handling their call.
(See attached comment)
Question #4
The raw numbers indicated on the attached survey showed the following;
Reporting an Incident 28.2%
Victim of a Crime 7.7%
Vehicle Accident 12.8%
Information 2.6%
Arrested 5.1
Issued Citation 2.6%
Contacted by Police 2.6%
Animal Complaint 5.1
Parking Problem 17.9%
Other 15.4%
Question #5
Regarding suggestions about ways to improve the quality of our service, 62.50% of the
returned surveys responded to the question.
(See attached)
Question #6
A breakdown of the number of police contacts each respondent has had in the past year
revealed;
1-2 contact 23
3-5 6
6-10 3
>10 4
(four failed to respond)
Question #7
Individual characteristics of those choosing to provide information;
AGE - <18 0
18-20 0
21-24 3
25-29 4
30-34 2
35-39 5
40-49 14
50-59 4
60+ 7
GENDER- 17 Male
22 Female
RACE 36 White
0 Black
0 Hispanic
0 Other
STUDENT 4 (10%)
RESIDENCE 28 Iowa City (71.8%)
1 Coralville
11 Other
This is the seventh survey conducted by the Iowa City Police Department. Attached to
this report is a comparison of all surveys to date.
Comparisons
1995 1999 2000 2004 2005 2006 2007
Survey Quarter 1 2 3 1 2 3 4
Calls for Service 15,175 17688 20,001 17106 16,744 18,631 17,114
Surveys Sent 180 224 232 216 181 216 189
Surveys Returned 60 79 80 61 36 61 40
33% 35% 34.5% 28.5% 20% 30% 21%
Question #1 95% 88% 95% 94% 97% 94% 96.7%
Question #2
Knowledge 94% 90% 90% 93% 100% 93% 90%
Courtesy 91% 85% 89% 93% 93% 93% 87%
Handling Problem 82% 79% 86% 91% 94% 87% 87%
Appearance 96% 89% 96% 98% 100% 98% 100%
Professional Conduct 95% 84% 93% 94% 100% 96% 87%
Question #3 91% 84% 89% 92% 97% 93% 82%
Question #4
Reporting Incident 31% 45% 34% 43% 43% 29% 28%
Victim 19% 15% 3% 13% 8% 13% 8%
WItII6SS 3% 3% 3% 6% 3% 8% ---
Vehicle Accident 14% 8% 11% 21% -- 16% 13%
hiformatiOn 3% 4% 2% 4% 5% 5% 3%
Arrested 3% 1% --- 1% -- 2% 5%
Issued Citation 12% 6% 10% 4% 3% 6% 3%
Contacted by Police 3% 4% 5% 3% 3% 2% 3%
Animal Complaint 3% 3% 4% 3% --- 3% 5%
Parking Problem --- 5% 11% 3% 19% 11% 18%
Other 7% 4% 16% 3% 16% 6% 15%
Question #6
1-2 38 46 40 36 14 38 23
3-5 10 9 14 9 3 8 6
6-10 4 6 3 2 5 2 3
>10 4 7 6 7 7 7 4
Question #7
<18 4 1 1 --- 2 ---
18-20 9 (<20) 6 5 3 2 7 ---
21-24 8 10 12 4 4 3
25-29 22(20-29~ 4 4 9 7 4
30-34 11 7 5 4 4 2
35-39 6 (30-39)6 3 4 2 7 5
40-49 10 16 21 14 3 11 14
50-59 4 8 15 5 3 11 4
60+ 5 6 7 9 3 4 7
Gender
Male 24 43 35 31 20 25 17
Female 32 31 40 27 10 35 22
Race
White 53 62 70 49 23 52 26
Black 2 2 1 1 - 1 -
Hispanic --- 1 1 --- 1 --- ---
Other 1 --- 1 2 1 3 ---
Student 25 24 13 14 5 18 4
Residence
Iowa City 50 61 62 49 21 42 28
Coralville 2 3 4 3 3 8 1
Other 8 12 13 7 9 9 11
* Survey Quarter Jan-Mar-1, Apr-Ju~2, Jul-Sep=3, Oct-Dec=4
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~.'_,,:.®~ CITY OF IOWA CITY IP5
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Date: February 20, 2008
To: Dale Helling, Acting City Manager
From: Steven J. Rackis, Housing Administrator S ~ ~,
Re: New Housing Initiative for Homeless Veterans
On Thursday, February 14, 2008, the Federal Department of Housing and Urban Development
(HUD) contacted the Iowa City Housing Authority regarding our interest in participating in a pilot
program co-sponsored by HUD and the Federal Department of Veterans Affairs (VA). The
purpose of this pilot program is to pair housing for at-risk veterans and veteran families with
supportive services.
Seventy-five million dollars was included in HUD's FY 2008 Appropriations for voucher
assistance for a supported housing program for homeless veterans. The initiative, known as the
Housing and Urban Development-Veterans Affairs Supportive Housing program (HUD-VASH),
combines HUD rental voucher assistance for homeless veterans with case management and
clinical services provided by VA at its medical centers and in the community.
The Iowa City Housing Authority agreed to partner with the Iowa City VA Medical Center and
administer the housing assistance portion of the HUD-VASH pilot program. Ongoing VA case
management, health and other supportive services will be made available to homeless veterans
through the Iowa City VA Medical Center. The funding for the HUD-VASH vouchers will be
awarded to the Iowa City Housing Authority and will support up to 35 rental vouchers to assist
homeless veterans.
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CITY OF IOWA CITY GPs
MEMORANDUM
Date: February 14, 2008
To: City Council ~ ~
From: Kevin O'Malley, Director of Finance ~~Qiv~~
Re: Annual Report - Website Activity
Attached is the first annual report focusing on www.icgov.orq, the City's website. The brief
report focuses on growth of usage over time, activity that occurred in calendar year 2007, and
2008 projected work goals. It is being released in advance of the anticipated roll-out of the
redesigned website, which should occur within the next month. It is the goal of the web team to
continue informing the City Council of current and projected web projects on a quarterly basis.
If you have any questions or suggestions, feel free to contact me at any time.
cc: Dale Helling, Interim City Manager
Web Team
Web Editorial Committee
Annual Report of Official City of Iowa City Website
Calendar Year 2007
The City of Iowa City began its initial online presence in 2000. The intervening years have seen
a tremendous growth in the amount of information available on the City website, and also the
functions that citizens can accomplish online without coming to a City facility during regular
working hours. The following report reveals a glimpse of what is happening on the City's
website, and what is planned for the coming year.
Average Visitor Sessions to www.icgov.org*
s,ooo _ . _ ,
6,000 - _-` ~ Average
4,000 - - Sessions
per day
2,000
0 --
2004 2005
Ye .
.-~- -~--
2006 2007
ar
"'Sessions = a series of hits to a website over a specific period of time by one visitor.
E-Commerce Statistics
The table below shows the exponential growth of payments of parking ticket and utility bills
online. Since human-interfaced bill payment is the most expensive way to receive revenue, this
could be a focus of increased promotion to encourage more direct/automated payments from
citizens for City services. The chart also shows the first year's experience with the web-based
utility start-up/disconnect service.
Transactions/Yr Parking
Ticket'
Online Water
Bills""
Online Utilities
Start/Stop
Service*""
2003 5,075 --- ---
2004 16,015 2,807 ---
2005 20,808 17,446 ---
2006 26,488 28,975 ---
2007 33,069 38,372 2,264
*Began 5/2003
"'Began 4/2004
"'Began 5/2007
2
The following table shows the most frequently downloaded documents. Most are self explanatory; #6
is the Community Profile, the document compiling demographic information about Iowa City. For most
municipal sites, the job application is always the most downloaded document. Interestingly, the sample
lease. available in the "Off Campus Living" section is Iowa City's most downloaded document.
__
Report: Downloads - www.icgov.org ',
Date Range: 01 /01 /2007 - 01 /01 /2008
Downloads (1-10) / 7,999 Hits Percent
1. /offcampus/documents/samplelease.pdf 9,828 0.87% -- --.. - - _--_ '
?, /documents/tempjobs.pdf (Parks & Rec) 7,301 0.64% - - -
3. /documents/oaklandhistory.pdf (Cemetery) 5,597 0.49% -----.--~--
~ /pcd/urbanplanning/historicpreservation/hand 4 279 0.38% ~--_-
book/architecturalpl.pdf
5. /documents/employapp.pdf (job application) 4,101 0.36% - -~
5. /documents/demoinfo.pdf (Comm. Profile) 3,543 0.31% - -.-
~ /offcampus/documents/subleaseagreement.p 3,340 0.29% ~-
df
8. /police/documents/trafficstops02.pdf 3,089 0.27% ----
9 /documents/altcleaningsolutions.pdf 2 925 0.26% -__
(recycling)
10. /streets/documents/IeafFlyer07.pdf - leaf 2 922 0.26%~-
vacuum
View Total: 46,925 4.13%
{ Total:
1,135, 929 00.00
The following table measures the average length of time visitors spend per session on www.icgov.orq.
The majority of www.ic~ov.orq users appear to visit the site to check one particular page, e.g. jobs, police
arrest blotter, etc. and those visits are included in the first category (0-10 seconds). This may be a
somewhat deceptive measurement, as visitors may spend more then 10 seconds on that single page, but
the reporting software will still calculate that single-page session as "0-10 seconds". It does reveal,
however, that in general a web visitor's time is valuable, and information needs to be conveyed concisely
in order to "get through" that small window of time a visitor is on the City's website.
_..__
Report: Length of Session - www.icgov.or
Date Range: 01/01/2007 - 01/01/2008
Length of Session 2,000,000 Sessions
0-10 sec `~~"' 1,673,593 ~
E
11-30 sec --- 101,867
( 31-60 sec ~ 73,669
l
1-3 min ----- 133,612
3-10 min - --~ 141,324
10-30 min ~-~~~ 124,208
J 30+ min - 38,794
Total: 2.287,067
Significant Accomplishments in 2007:
1. Worked with Revenue Division to design, program and implement the ability for
residents to sign up for utility service online. This project required close coordination
between multiple divisions and complex interaction between web and legacy utilities
software. Residents are also able to disconnect from service online. These services
have met with great acceptance both from residents who appreciate the convenience,
and from staff who are able to process start-up s and disconnects more efficiently.
2. Implemented online web survey to receive input on strengths and weaknesses of
present www.icgov.orq design and content. Lack of accessibility to visually impaired and
others with disabilities was judged to be one of the major reasons to redesign the City's
website. Many responses also complained of difficulty with navigation and an outdated
design. Some pointed out the website did not do a good job of promoting the beauty
and features that make Iowa City special.
3. Utilized results of that survey to develop an updated aesthetic design and improved
navigational methods for redesigned site, including accessibility certification. Gained
approval from internal staff committee for that design.
4. Majority of the work of the Web Developer in 2007 has focused on converting present
content into new design. Estimated launch -early 2008.
Special Project Work Plan for 2008 (includes projects apart from regular maintenance of
website):
1. Development of "City Store" page which would enable people to purchase yard waste
stickers, bus passes, and other miscellaneous City-issued items online. Explore offering
City mugs, shopping bags, other branded merchandise.
2. Explore online board/commission application function.
3. Enhancement of the "Emergency" information available online and pursue web
applications that can enhance information flow both internally and externally during
emergency situations.
4. Develop more map applications using Google maps, such as park locations, city facility
locations, etc.
5. Explore and develop the availability of payment through e-checks rather than offering
only credit/debit cards for online payments on www.icgov.org. E-checks have a much
lower commission fee than the higher percentage fees the City is required to pay for
each credit/debit card transaction.
Web Team:
Kevin O'Malley, Finance Director
Gary Cohn, IT Director
Barbara Coffey, Document Services Supervisor
Matt Ewers, Web Developer
Kent Bliven, Database Administrator
Web Editorial Committee (staff advisory committee):
Dale Helling, Interim City Manager
Kathryn Johansen, Administrative Assistant to the City Manager
Marian Karr, City Clerk
Eric Goers, Assistant City Attorney
Web Team
IP7
City of Iowa City
Task Force on Violence Against Woman
Monday, January 28, 2008, 3:30 P.M.
Emma J. Harvat Hall, City Hall
FINAL
Welcome and Introductions:
Amy Correia, Iowa City Council Member, called the meeting to order at 3:40 P.M. She
then asked everyone to introduce themselves. Those in attendance include:
Janet Lyness, Johnson County Attorney
Sam Hargadine, Iowa City Police Chief
Marcia Klingaman, City of Iowa City Neighborhood Services Coordinator
Monique DiCarlo, Director of Women's Resource and Action Center
Beth Bewley-Randall, Executive Director of the Englert Theater, Member of
Downtown Association
Belinda Marner, Assistant Vice President for Student Services, Administrative
Liaison/Parents Association, University of Iowa
Chuck Green, Assistant Vice President, Director of Public Safety University of
Iowa
Diana Harris, Chair of Council, University of Iowa Council on the Status
of Women
Kristie Doser, Domestic Violence Intervention Program
Karla Miller, Executive Director, Rape Victim Advocacy Program
Carole Peterson, Vice President, University of Iowa Student Government
Review Minutes from January 7, 2008 Meeting:
Correia asked if there were any comments regarding the January 7 minutes. Hearing
none, she asked for a motion to accept the minutes as presented. DiCarlo moved to
accept the minutes of the January 7, 2008 meeting as presented; seconded by
Lyness. Motion carried 12-0.
Presentation -Police Chief Sam Hargadine, Neighborhood Watch Program:
Chief Hargadine addressed the Task Force regarding the Neighborhood Watch Program.
He noted that Neighborhood Watch programs have different meanings to different
people, and that his presentation will be from the Police standpoint. He noted that
citizens are starting to realize that the street signs that are a part of these programs are
becoming tattered and old, and in many cases, the street crews are not able to put these
signs back up.
Hargadine began his presentation by reviewing some common sense facts that he listed in
his handout. He noted that people looking out for each other in a neighborhood is one
way of keeping track of the comings and goings, who should and shouldn't be in a
neighborhood, and that type of thing. Hargadine noted that he believes that Iowa City
has a strong neighborhood association network, with all of the neighborhood associations
that are active. Block captains are typically a part of the Neighborhood Watch programs,
Task Force -Violence Against Women
January 28, 2008
and they act as the liaison between the residents and the police. Crime prevention
training is one factor that can really help in deterring crime in neighborhoods. Hargadine
continued, noting that phone trees can help to spread information quickly in a
neighborhood. He explained how citizen patrols could help in watching for suspicious
activity in neighborhoods, as well.
Hargadine next spoke about the need for crime prevention officers, and how in order to
set up neighborhood watch programs, you need crime prevention officers to do this. He
spoke about the fact that regular patrol officers just do not have the time to do all of the
crime prevention activities. The discussion turned to the need for a crime prevention unit
in Iowa City. Hargadine explained some of the training that these officers provide and
how they can help neighborhoods come together. He explained how crime prevention is
addressed through environmental design, with things like lighting, landscaping, etc.
Chuck Green noted that the CPTED training, Crime Prevention Through Environmental
Design, is now part of the U of I's overall review for safety in all new building plans.
DiCarlo asked if it's just the plans that are reviewed, or if once a project is complete a
"real-time" review also takes place. Green stated that yes, that typically does occur as
seeing the finished project will show any additional safety problems.
The discussion turned to the need for more applicants for police officer positions, in
addition to budgeting concerns. Green noted that this is a problem all across the nation,
not just in the Iowa City area. Green further stated that fewer people are opting for law
enforcement careers, and that the better educated, younger population wants to move up
quickly to higher positions.
Hargadine stated that the conversation leads him to segue into why they are unable to
"just go do this." He noted that everyone is in agreement that crime prevention is a very
important part of police departments, but that it's always the first thing cut when budgets
are being looked at. Hargadine then reviewed the Iowa City Police Department staffing
numbers that were part of his handout. He reviewed the changes in personnel, and how
the numbers have changed over the years. The discussion turned to how Iowa City has
grown over the past 20 years, in particular, and how the public safety needs have not kept
up with this growth. Hargadine then stated that in a study he did, he found that Iowa City
is approximately 15 officers behind, in regards to the number of personnel the Police
Department should have. He further explained how crime prevention officers are very
much needed in a community.
Discussion•
Green then stated that he wanted to make a few corrections to the population and per
capita numbers in the handout from Hargadine. He explained how the population
numbers for Iowa State do not include faculty, staff, and students, whereas the U of I
number of 40,000 does include all three. He further noted that the U of I has 34 positions
for officers now, but not all of these positions are currently filled. Green stated that they
have found in doing studies that the optimum number is 1.5 per 1,000.
2
Task Force -Violence Against Women
January 28, 2008
The discussion turned to the staffing shortfalls in the Iowa City Police Department.
Hargadine responded to questions from Task Force members. A question was raised
about whether the military is responsible for shortages in police recruits. Both Hargadine
and Green responded to how they handle these issues. The issue was also raised about
returning military personnel becoming interested in policing careers.
DiCarlo stated that she is also looking at the stats provided by Hargadine on domestic
assaults and sexual assaults, and the information that he shared in relation to the policing
shortages. She noted that an issue brought up by the students was that they felt there
weren't enough people on the streets. Hargadine stated that he would agree -it's not a
perception but a reality. He then explained how he worked with surrounding policing
agencies during the past year of "groper" attacks. DiCarlo stated that she believes they
should prioritize these assaults. She understands that the Police Department needs more
staff, but she questioned the crime prevention point. DiCarlo then spoke about increasing
the arrest and conviction rates on these types of assaults, and how this would be a major
deterrent. Green noted that you have to have the education and the crime prevention in
order to make this all work. He further stated that having more officers is not the only
way to address this concern.
Miller then stated that she has seen a change in that people are starting to support the
victim. She noted the increase in reports locally when other victims came forward. She
stated that she would like to see all of them, both individually and collectively,
supporting those victims that do report their crimes. The discussion turned to the efforts
of the various groups represented in the Task Force all working together toward
educating the public in these efforts.
Correia then asked Klingaman about the previous Neighborhood Watch Program and
how that worked in the past. Klingaman explained how the neighborhood services
worked with this program, stating that most areas had 15 to 20 households involved in the
actual program. She noted the difficulties with keeping people interested and active in
the programs. Hargadine noted the relationship of community police officers and
neighborhood groups.
The question was then raised about areas where student population is large, and whether
these areas become involved in neighborhood watch type programs. Klingaman
responded, noting those areas that are highly populated with students. She stated that
neighborhood associations could help with this participation. Doser stated that she is
concerned about how are they educating or talking about how to be a helpful or
appropriate citizen to a neighbor, a friend or a colleague who might be in danger. The
discussion then turned to the community policing idea, and whether this concept could be
used in residence halls. Hargadine stated that it absolutely could, and that a
neighborhood can be many things, whether it's a block of homes, an apartment building,
or a sorority house.
DiCarlo then discussed an upcoming meeting of the Campus Anti-Violence Coalition,
stating that part of this discussion will be what do they want to propose for a
3
Task Force -Violence Against Women
January 28, 2008
reapplication process. This led to a discussion of a possible position being opened up for
a domestic violence type investigator or advocate. Lyness briefly discussed how this type
of position has been very helpful in prosecuting assault and violence cases in the county.
Green and Hargadine both addressed the increased need for crime prevention personnel
in their respective departments. Doser asked if advocates could be trained to help in the
area of crime prevention, or other professionals who could be trained to provide
assistance. She stated that collaboration among these various groups is definitely needed.
The discussion turned to the various businesses that could be given education and
training on possible domestic abuse/violence signs. The members talked about how the
businesses can help, as in the recent case, by putting up sketches of suspects and actively
taking part in discussions. Lyness noted that education could include looking out for one
another by not letting someone walk alone at night, or educating people on what they
should do if they encounter a domestic abuse situation. Several brought up the topic of
citizen patrols. Doser talked about some training that a colleague went through for a
citizens' patrol which included riding with police patrols for training. It was also noted
that some of the fraternities at the U of I have started something similar to this.
Hargadine noted that he believes this is a good idea, but he would prefer if the individuals
had some training beforehand. Lyness stated that the concern comes from the liability
issue, and people trying to handle a situation themselves. Peterson stated that Cosby
could better address this issue if he were present, but she believes that some of these
fraternities are walking around the downtown neighborhoods, looking for suspicious
things. She stated that if they see anything, she believes they are contacting the police.
Green stated that the UIPD has not heard from any of these groups, and Hargadine stated
the ICPD had not been informed of anything either.
Hargadine turned the discussion back to the "groper," stating that it is possible that this
individual, or individuals, has been arrested for some other crime.
Set Topic for Next Meeting:
Correia asked Klingaman if lighting could be the topic for the next Task Force meeting.
Klingaman stated that they are not ready yet on this, and she suggested they put this as
the following meeting's topic.
Green stated that he might have an update on the "night ride" program. Members asked
Green for some specific information, especially regarding summer programs.
Hargadine asked where they are in terms of their goals. Correia stated she and Volland
would prepare a report on where the Task Force is for the next meeting's agenda.
Correia asked Peterson to check with Cosby on the community patrolling efforts. She
was also asked to check with Milani on sorority efforts.
Adlourn•
The next Task Force meeting is scheduled for: Monday, February 18, 2008, 3:30 P.M. at
Harvat Hall, City Hall. The meeting adjourned at 5:00 P.M.
4
IP8
IOWA CITY TELECOMMUNICATIONS COMMISSION DRAFT
MONDAY, JANUARY 28, 2008--5:30 P.M.
CITY CABLE TV OFFICE, 10 S. LINK ST.-TOWER PLACE PARKING FACILITY
MEMBERS PRESENT: Saul Mekies, Hans Hoerschelman, Brett Gordon, Gary Hagen
MEMBERS ABSENT: Margaret Wieting
STAFF PRESENT: Drew Shaffer, Mike Brau, Bob Hardy
OTHERS PRESENT: Lee Grassley, Josh Goding, Susan Rogusky, Michael McBride,
Laura Lowe, Beth Fisher, Barbara Hackman, Damon Shutt, Kraig
Kelly, Sandra Grzybowski
RECOMMENDATIONS TO CITY COUNCIL
None at this time.
SUMMARY OF DISCUSSION
Hoerschelman said that there is a web site, www.speedmatters.or~ that is gathering data on
Internet speeds and provides data on individual communities. Hoerschelman said the City might
wish to lobby the FCC and Congress on the need for increasing Internet speeds. Mekies reported
that he made a presentation to the City Council during their budget hearings on behalf of the
Commission. Mekies said he emphasized that Iowa City is in an unusual position of having
seven access channels, that there are court cases challenging franchise fees, and that the reserve
fund is a 1-year backup in the event funding from franchise fees comes under a challenge.
Mekies urged the Council to revert to previous policy and not subsidize the genera] fund with
$100,000 from franchise fees. Grassley reported that the transition to providing a digital
simulcast in which both a digital and analog signals are provided should be complete by the end
of February. Subscribers may notice a better quality picture and will experience no disruptions
or other changes. The check for PATV was cut on January 24 and should be received shortly. A
check correcting franchise fee payments for fiscal year 2007 was recently sent to the City.
Mediacom has been having discussions about making programs from access channels available
on the free video-on-demand service. Shaffer said he had talked with Mediacom officials about
this idea and had sent them a DVD with some programs 2 months ago. Grassley said that if
community organizations would like to have a presentation on the changes in cable services he
would be willing to do so. The library now offers a service in which patrons can download books
on audio. As part of an experiment with the vendor they are offering video streaming for
download. At this point some of the "One of a Kind" programs, the Project Green gardening
programs, and the annual spelling bees are available. Shaffer reported the City Cable TV Office
sent $7,500 to the National Association of Telecommunications Officers and Advisors (NATOA)
to help support the legal challenges to the FCC Second Report and Order, which could change
the terms of franchise agreements now and at renewal.
APPROVAL OF MINUTES
Hoerschelman moved and Gordon seconded a motion to approve the amended December 17,
2007 minutes. The minutes were approved unanimously.
ANNOUNCEMENTS OF COMMISSIONERS
Hoerschelman said that there is a web site, www.speedmatters.or~ that is gathering data on
Internet speeds and provides data on individual communities. Hoerschelman said the City might
wish to lobby the FCC and Congress on the need for increasing Internet speeds. Mekies reported
that he made a presentation to the City Council during their budget hearings on behalf of the
Commission. Mekies said he emphasized that Iowa City is in an unusual position of having
seven access channels, that there are court cases challenging franchise fees, and that the reserve
fund is a 1 year backup in the event funding from franchise fees comes under a challenge.
Mekies urged the Council to revert to previous policy and not subsidize the general fund with
$100,000 from franchise fees. In addition, Mekies compared the level of fiber penetration to
other countries noting that the United States falls below a significant number of countries.
Hoerschelman said that the graphic used by Mekies which showed the cable TV budget cuts at a
much higher rate than other departments during the initial budget adjustments clearly
demonstrated the disparity in treatment. Hagen asked if the Commission might request an
explanation from the Council on their rational. Shaffer said the Council doesn't typically
respond in writing. Hagen said that it might be appropriate for a Commission member to request
such information in an email.
SHORT PUBLIC ANNOUNCEMENTS
None.
CONSUMER ISSUES
Shaffer referred to the complaint report in the meeting packet. There were a total of 12
complaints. With one exception all complaints that could be resolved have been. There were 3
complaints that HDTV converter boxes were not available and 3 complaints regarding the lack of
carriage of the Big Ten Channel. HDTV converters are now available. Mekies said Mediacom
and the City Cable TV Office web sites should have information on them regarding converter
boxes to help inform the public.
MEDIACOM REPORT
Grassley reported that the transition to providing a digital simulcast in which both a digital and
analog signals are provided should be complete by the end of February. Subscribers may notice
abetter quality picture and will experience no disruptions or other changes. The check for
PATV was cut on January 24 and should be received shortly. A check correcting franchise fee
payments for fiscal year 2007 was recently sent to the City. Hagen asked if information on the
changes Mediacom is making might be included with subscriber bills. Grassley said he will
forward the idea up to Mediacom officials. Grassley said that Mediacom is considering
publishing a newsletter for subscribers and asked for ideas for stories. Mediacom has been
having discussions about making programs from access channels available on the free video-on-
demand service. Shaffer said he had talked with Mediacom officials about this idea and had sent
them a DVD with some programs 2 months ago. Gordon asked about the shortage of HDTV
converters. Grassley said Mediacom had difficulty in getting enough boxes from Motorola and
had contracted with another company on a test basis. That test worked out and now HD
converters with a digital video recorder are available to subscribers. Grassley said that if
community organizations would like to have a presentation on the changes in cable services he
would be willing to do so.
UNIVERSITY OF IOWA REPORT
McBride reported that the University channel remains quite busy. The dance marathon for the
Children's Miracle Network will again, for the third consecutive year, be broadcast live for the
full 24 hours.
KIRKWOOD COMMUNITY COLLEGE
O'Brien was unable to attend but provided a written report.
PATV REPORT
Goding distributed minutes from the last PATV board meeting. Goding reported that PATV is
redoubling their efforts to find alternative funding streams. The next guidelines workshop will
be Feb. 2 from 12-2, the next digital editing workshop Feb. 17 from 12-3, and the next board
meeting Feb. 21 at 7 p.m. Studio workshops are by appointment.
SENIOR CENTER REPORT
Rogusky reported that the program "Race for the Presidency" is being cablecast and the Des
Moines Register asked for some of the footage from the program for their website. Senior
Center Television received a request for information from parties out of state interested in
starting public access operations. Several programs were sent to them. The Spanish-speaking
program is progressing well.
LIBRARY REPORT
Fisher noted that the Library channel quarterly report was included in the meeting packet. The
library now offers a service in which patrons can download books on audio. As part of an
experiment with the vendor they are offering video streaming for download. At this point some
of the "One of a Kind" programs, the Project Green gardening programs, and the annual spelling
bees are available.
IOWA CITY COMMUNITY SCHOOL DISTRICT REPORT
Lowe reported a number of new programs were cablecast over the past month including an
Education Exchange program with an award winning physical education teacher. New music
programs from West High and Northwest Junior High were also cablecast. A training program
for in-house use was also produced. The fourth quarter report indicates that school board
meetings are cablecast most frequently with Education Exchange and the District Parents
Organization meetings being the next most frequently played programs. The school district
received a grant to teach teachers how to use video and other technologies. This will allow
teachers to in turn teach students how to use video equipment.
CITY MEDIA UNIT REPORT
Hardy reported that the City Council budget meetings are being carried live on channel 5 and
streamed live on the City Cable TV Office website. The meetings last about eight hours and are
carried in their entirety. Hardy has been working on upgrading the City Council chambers
including the installation of new multimedia equipment. The Community Television Service has
been busy. New programs are sponsored by Friends of Historic Preservation, the National
Alliance for Mental Illness, and the AARP. Anew episode of the Legislative Forum will also be
shot. The "Community Voice" is working on programs on the neighborhood programs and
public art.
CABLE ADMINISTRATOR REPORT
Shaffer reported the City Cable TV Office sent $7,500 to NATOA to help support the legal
challenges to the FCC Second Report and Order, which could change the terms of franchise
agreements now and at renewal. Three applications were received for the 2 vacancies on the
Commission in March. Hagen reapplied. Shaffer will be participating in two upcoming
workshops-one on marketing access channels and one on new technologies and programming.
CITY CABLE TV DIVISION BUDGET PRESENTATION
Mekies noted that this item was discussed previously under Announcements of Commissioners
and added that the power point presentation he used was sent electronically to City Councilors.
BIG TEN NETWORK TALK SHOW
Shaffer reported that he had received a confirmation from the University of Iowa that they will
participate in a program with Mediacom to discuss issues pertaining to Mediacom carriage, or
lack of carriage of the Big Ten Network. The program will be taped at PATV Feb. 19 at 7:30
p.m.
FCC UPDATE
Shaffer reported that the law firm of Miller, Van Eaton has been working with national
organizations including the National Association of Telecommunications Officers and Advisors,
the Alliance for Community Media, and others in an injunction concerning the FCC Second
Report and Order on Franchising. The challenge of the first Report and Order has been
remanded back to the FCC. Oral arguments on the Second Report and Order will take place Feb.
6. Meetings are scheduled to determine the next step beyond the appeal of the orders.
CTG UPDATE
Shaffer reported that he met with the Community Television Group and talked about ways to
strengthen the access channels and how they might work together to enhance their position in the
community.
ADJOURNMENT
Hagen moved and Hoerschelman seconded a motion to adjourn. The motion passed
unanimously. Adjournment was at 7:01.
Respectfully submitted,
Drew Shaffer
Cable TV Administrator
TELECOMMUNICATIONS COMMISSION
12 MONTH ATTENDANCE RECORD
01/01/03 to CURRENT
Meeting Date Kimberly
Thrower Saul Meikes Brett Castillo Terry Smith Jim Pusack
6/2/03 x x x x x
7/28/03 x x x x x
8/25/03 x x x x o/c
9/22/03 x x x x olc
10/27/03 x x x x olc
11 /24/03 x x olc x x
12/15/03 o/c o/c x x x
1/2/04 x o/c x x x
1 /26/04 x x x x x
2/23/04 x o/c x o/c x
3/22/04 x x x x x
4/ 26/04 x x x x O/C
5/24/04 x x O/C x x
6/28/04 x x x o/c x
7/26/04 o/c x x x x
8/26/04 did not meet did not meet did not meet did not meet did not meet
9/27/04 X X X X X
10/25/04 X X
11/04 Did not meet Did not meet Did not meet Did not meet Did not meet
12/20/04 X X X X X
1 /24/05 X X X X X
2/28/05 X X X X
Ga Ha en
3/8/05 X X X X X
3/25/05 X O X X X
4/25/05 x o/c X X X
5/23/05 X o x vacanc X
James
Ehrmann X x Bebe
Balant ne x
6/27/05 X x X X X
x Michael
Chritians
7/25/05 O X X X X
9/26/05 0 X X 0 X
10/31 /05 X X olc X X
11/28/05 X X X X X
1 /23/06 o/c X X O X
2.27/06 X X X 0 X
3/27/06 olc X X John
Weaterson
X X
4/24/06 X X X X X
5/22/06 0 x xlo 0 X
6/26/06 0 X Vacant 0 X
Nick Parker
7/24/06 x x x X
8/24/06 X x M. Wietin o/c X
9/25/06 x x x O/c X
10/23/06 x X x o/c X
10/30/06 x x x vacant X
11 /27/09 x x x X
12.18/06 X X X X
Brett
Gordon
1 /22/07 X X X X X
2/26/07 X X X X X
3/26/07 Vacant x o/c x X
4/23/07 Vacant X X X X
Hoerschelma
n
521 /07 X X o/c X x
6/26/07 x x x x X
7/23/07 x x x x X
9/24/07 X X o/c o/c X
10/22/07 x x o/c olc x
11 /26/07 x x x x X
12/18/07 X X o/c X X
1 /28/08 X x olc x x
(X)=Present
(O) =Absent
(O/C) = Absent/Called (Excused)
IP9
City of Iowa City DRAFT
Task Force on Violence Against Woman
Monday, February 18, 2008, 3:30 P.M.
Emma J. Harvat Hall, City Hall
Welcome and Introductions:
Amy Correia, Iowa City Council Member, called the meeting to order at 3:55 P.M. She
then asked everyone to introduce themselves. Those in attendance include:
Abigail Volland, City Council Liaison
Carole Peterson, Vice President, University of Iowa Student Government
Chuck Green, Assistant Vice President, Director of Public Safety University of
Iowa
Karla Miller, Rape Victim Advocacy Program
Janet Lyness, Johnson County Attorney
Monique DiCarlo, Director of Women's Resource and Action Center
Belinda Marner, Assistant Vice President for Student Services, Administrative
Liaison/Parents Association, University of Iowa
Diana Harris, Chair of Council, University of Iowa Council on the Status
of Women
Anne Barber, University of Iowa Student Government Senator
Sam Hargadine, Iowa City Police Chief
Barbara Morck, Acting Transit Manager, Iowa City (arrived at 3:55 P.M.)
Sarah Milani, University of Iowa Student Government Senator and Member of
the Panhellenic Community (arrived at 4:10 P.M.)
Alan Cosby, University of Iowa Interfraternity Council (arrived at 4:10 P.M.)
Review Minutes from January 28, 2008 Meeting:
Correia asked if anyone had any comments on the minutes. Lyness moved to accept the
minutes of the January 28, 2008 Task Force meeting as presented, seconded by
Miller. Motion carried 11-0. (Morck, Milani, Cosby not present at time of vote.)
Discussion Topics:
Update on UI Ni hg t Ride -Correia asked Green to give the Task Force an update on the
night ride program at the U of I. Green gave Members several handouts regarding the
night ride program. Green first referred to the map that was part of his handouts, stating
that they have already expanded the footprint of the first van. He explained the area to
the west that they are now covering. Green next referred to the start-up costs associated
with this program, as well as monthly costs, and a specific cost analysis for the time
period of October 12 through December 14, 2007. He then pointed out the staff costs
associated with running the night ride program. The average cost per passenger is shown
at $6.41 based on the costs incurred to date. Green responded to Members' questions,
stating that the costs are not exorbitant, but they are significant. He noted that they are
Task Force -Violence Against Women
February 18, 2008
discussing adding a second van that would be used for an academic route, primarily on
the west side of the river. Green further explained some of the ideas that are being
looked at, stating that they would be hiring students for this second van. -(female)
stated that her concern is inappropriate behavior or allegations of inappropriate behavior
being made as there could be passengers who have been drinking. Green stated that this
is why they typically have two people on each van, and have been considering the use of
cameras, as well. Volland stated that this second van, since it's more of an academic
route, hopefully wouldn't have to deal with these types of issues. Green then further
explained how this second van will be somewhat different, in that people can actually get
picked up at U of I academic buildings, and be taken to their residence. -(female)
asked if it will just be academic buildings, or any University building, to which Green
stated that it will be any University building.
The discussion continued, with Members asking general questions about time frames and
boundaries of the night ride program. Green explained how they have been working on
not duplicating services, but they also want to make sure that enough areas are covered.
Green stated that they have a meeting to finalize plans this coming Friday. He stated that
they plan to continue with the first van regardless, and hopefully will be able to add the
second van. Members continued to ask questions of Green regarding the night ride
program, and whether there could be a summer program as well.
The discussion turned to possibly making a recommendation to the City Council for
funding these types of transportation programs, especially in helping the U of I with
funding this second van and having asummer-time program. DiCarlo stated that if they
are going to make this recommendation to the City Council, it would have to be a quick
turnaround in order to get it up and going by early June.
Update on UI Anti-Violence Coalition and Statewide Campus Coalition -Correia then
asked DiCarlo to give an update on the UI Anti-Violence Coalition. DiCarlo stated that
they are in the middle of the process for reapplication. The reapplication is to the
Department of Justice, the Office on Violence Against Women. She noted that the scope
of the project changed from atwo-year project to a three-year project, and the award
amount changed from $200,000 to $300,000. She noted that a small group of people
involved in this project has been meeting to talk about reapplication, and discussed this at
the last Anti-Violence Coalition meeting. Tentatively, DiCarlo stated that it looks like
the reapplication process will include the existing project, which is proposing to educate
first-year students through working with Housing, requiring RA's to be trained on dating
violence, stalking and sexual assault, and then requiring RA's to do programming. Some
changes would be including RA's in the planning of the required training, and having
more input and opportunity to help Housing plan what those four or five programs will be
that RA's would then have to present to their floors, in order to assure that these
programs adequately address the curriculum that is required by OBW. She noted that
they would be working to train additional hearing officers, working with Security to train
public safety or police officers on all three areas, and this will also include working with
Lyness and the County. DiCarlo then addressed some of the other changes to this
project, stating that the reapplication process forces them to look at the role that RVAP
2
Task Force -Violence Against Women
February 18, 2008
and DVIP play. She stated that both of these agencies have stated that they will work
towards having a Campus Advocate.
DiCarlo stated that if anyone has any input or suggestions, she would like to hear them.
The deadline for the reapplication is March 8`h, so she would need to hear from others
soon. DiCarlo then briefly addressed some of the other committees working with the
Coalition and gave brief updates on those committees. She pointed out how having
advocates on campus can be extremely helpful in addressing these areas. DiCarlo then
briefly explained the various aspects of the Coalition projects, and the various training
that will be provided through it. Questions were asked of her regarding the law
enforcement training, to which she replied.
The discussion then turned to stalking and DiCarlo fielded questions on this issue and
gave Members information regarding stalking laws and policies.
Report on Greek System efforts to create safety -Milani spoke to the Members about the
petitions they submitted to the University, adding that fraternities and sororities made up
approximately 50% of the 5,000 student signatures. She noted that there were several
independent programs going on, such as the men of the Sigma Phi Fraternity who
organized a program where they would walk women home from the downtown area.
They reportedly provided this program for several weekends during the beginning of the
fa112007 semester. Cosby spoke to the Members, as well, stating that his fraternity did a
similar program. He added that in their situation they did not want intoxicated females,
due to liability issues, and he also spoke of some of the other issues they encountered
with liability and safety.
In talking about the proposed student safety efforts, Milani added that fraternities and
sororities would partner up for specific nights of the week and exchange phone numbers
for sober drivers. It was noted that these programs were not officially recognized by the
national organizations due to liability and insurance issues. She stated that Chapters felt
this was a better alternative than allowing female residents to walk home alone. It was
noted that these programs have stopped with the severe winter weather.
Cosby stated that he has been giving the night ride glow lights to fraternities so they can
distribute them to its members. It was also noted that Student Government has
distributed key chains with the night ride logo and number on them. It has a light on it,
as well. It was also noted that some Chapters have increased lighting around their
premises, and some have also hired security guards.
Milani noted that plans for the future include more workshops on safety. Recently the
sorority community had a conference, and safety was one of the top three problems
discussed that is facing the community. She further discussed what some of the
partnerships between the fraternities and sororities will be this spring in helping to get
people home safely on Thursday, Friday and Saturday nights. This would be similar to a
safe-walk type program. She also mentioned a sober driver type of program, as well.
Cosby stated to both Green and Hargadine that there is still a very strong passion among
3
Task Force -Violence Against Women
February 18, 2008
students to be involved, and he stated that he wanted to let them know that the students
want to help in any way they can. Correia asked if Green and Hargadine shouldn't meet
with these students and have some type of meeting that lets the students know what to
look for in possible suspects. Green stated that if these groups do plan on operating this
spring, it would be helpful if they would let his office know so his officers will be aware
of the students' participation. This led to a brief discussion regarding possible
background checks on individuals who become involved in these night ride and safe walk
type of programs. The discussion wrapped up with the possibility of having the various
Chapters help to fund these safety programs.
Mid-Program report & timeline for completion -Due to time running out, Correia
handed out a Progress Report to members, asking them to review it before the next
meeting. She stated that she would like to discuss this at the next meeting.
Set Topic for Next Meeting:
Correia stated that she would like to discuss the lighting issue next. She will check with
Klingaman on this to see if she is ready. Also, Correia would like to review each area
discussed so far, and then identify strengths, gaps and recommendations that they want to
make to the City Council.
Adiourn•
The next Task Force meeting is scheduled for Monday, March 10, 2008, at 3:30 P.M. at
Harvat Hall, City Hall. The meeting adjourned at 5:00 P.M.
4