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HomeMy WebLinkAbout1984-01-31 Council minutesInformal Council Discussion November 21, 1983 Informal Council Discussion: November 21, 1983, at 7:30 PM in the Civic Center Council Chambers. Mayor Mary Neuhauser presiding. Councilmembers Present: Balmer, Dickson, Erdahl, Lynch, Neuhauser, McDonald, Perret. Staffinembers Present: Berlin, Helling, Karr, Jansen, Schmeiser, Boothroy, i Franklin. Applications to Planning & Zoning Commission: Item A. Setting public hearing on South Summit Street and Woodlawn Avenue historic districts. Neuhauser noted that a majority of the current Council will be off the Council by the time this district is voted on. Jansen said that it would make no legal difference. Staff will have a recommendation by tomorrow night's formal meeting. Item B. and C. Right-of-way vacation alleys located at 522 S. Dubuque and between Valley Avenue and Lincoln Avenue. Boothroy said Item C is appraised higher than Item B because it is more appropriate for development. Staff recommends that action should be deferred until a relative value is established by staff review. Item D. Final consideration amending Zoning Ordinance by regulating roomers in residential dwelling. Jansen said that he doesn't believe that live-in help should be counted as a roomer. I Agenda & Council Time: 1. Correspondence from William Meardon (Items G.5 and G.6) re hotel. Perret said the hotel developer will provide revised plans that answer Council complaints. These revisions should meet William Meardon's complaints as outlined in his correspondence to the Council. Perret said problems are being resolved. 2. Correspondence from Joseph Holland (Item G.7) re extending IRB boundaries. Neuhauser and Balmer said that IRBs should be used for housing along Ralston Creek. Staff will provide a definition of a mortgage revenue bond. i 3. Consent Calendar (Item F). Dickson said that the public hearing on the southeast interceptor system should be removed from the consent' calendar and voted upon separately. The Council agreed. 4. Correspondence from Civil Service Commission (Item G.10). Balmer noted that the open positions result from individuals leaving and are not .new posi- tions. 5. Petition (Item G.11). Balmer noted that this issue should be considered by the future Council. He said that he hopes Scott Blvd, remains a bypass. 6. Correspondence from Wolf (Item G.8) re Old Public Library parking lot. The Council requested specific information from GWG Investments regarding cost estimates. Informal Council Discussion November 21, 1983 Page 2 7. City Attorney Business (Item 10.8). Neuhauser noted an addition of a resolution establishing fees and insurance requirements for right-of-way signs located on public property. Karr added that this was deferred two weeks ago. 8. Broadband Communications Franchise (Item 18). Jansen said that this is a technical matter that need be clarified. 9. The Council agreed to send a message of sympathy to Dale Helling on the death of his father. 10. Elderly Services Agency. The Council agreed to allocate the $2,350 ESA contingency funds. 11. Legislative Support Group. The Legislative Support Group meets 10:00 AM on December 9. Neuhauser invited any of the new Council to attend with her. 12. Infrastructure/Mayor's Conference. Neuhauser reported on her recent conference in Chicago. 13. FAA. McDonald noted that there has been no contact with the FAA in Kansas City. 14. JCCOG. Balmer invited new Councilmembers to the December 7 JCCOG meeting. 15. Housing Appeal. Balmer noted that the Acacia Fraternity appealed a housing inspection violation. Questions were raised about second inspections noting violations that were previously missed. Berlin will report back to the Council. Appointments The Council agreed to the following appointments: Board of Electrical Examinersand A eat ecs. The position will be readvertised or someone who is no a icense a rician. i Parks and Recreation Appointment. William Steinbrech will be appointed and Fre R e reappointed. Senior Center Commission. Henry Fox will be appointed. The other positions will be rea ver ise o seek consumer oriented persons. Riverfront Commission. Linda McGuire will be reappointed. United Action for Youth. Martha Christiansen will be appointed. Mayor's Youth Employment. Joan Jehle will be reappointed. Human Rights Commission. Neuhauser noted that if the three applicants are appointed, the Commission will be all women. Balmer suggested more business input. The positions will be readvertised and if no new applications are received, the original three applicants will be considered. Informal Council Discussion November 21, 1983 Page 3 Board of Examiners of Plumbers. Chiles Mason and Douglas Deppy will be appointed. Board of Appeals. Jack Barrows and Warren Buchan will be reappointed. Board of Adjustment. Robert Randall will be reappointed. Z'Youth Employment. Doug Allaire will be appointed as a representative of HUCoun Y. Parks and Recreation Commission. Michael Hart will be appointed as a represen- tative of the School Board. Zoning Neuhauser noted that the AG zone revisions are available. The Council continued discussion of the Stroud and Buss property (site specific problem list, Items 9 and 10) from the November 17 meeting. Balmer, Lynch and McDonald said the property should be zoned for a high density of development. Perret and Dickson objected that traffic is already too heavy in that area. The Council agreed that RM20 is a reasonable compromise. A complaint has been made to the zoning of 928 Davenport Street as RS8 (item 1). The complainant, Phyllis Williams, has been reassured by' staff that duplexes are permitted. Item 4, a change is already being made. At 109 S. Johnson, the property would no longer be commercial under the proposed ordinance. Property owner Lorna Mathes objected to the future limitations of the proposed zone. Dickson noted that it is not desirable to have a commercial use at that site. The Council agreed to leave it as pro- posed. Some Councilmembers will individually look at the property before the next Council meeting. Lynch noted that parking for the Amerex property should be controlled by the proposed zoning ordinance's parking requirements. Meardon said that he does not agree with that view. The next site specific meeting will be Monday, November 28 at 7:30. The owner of the Bon Aire Mobile Home Lodge has complained about the "split" zoning of his property. Boothroy said that the split zoning allows a small neighborhood shopping area. The Council agreed that the entire tract should be CN1. The staff will present a report to assure that the change meets the goals of the Comprehensive Plan. Boothroy said that the property in item 8 will remain RM44 or RM12, as close as possible to the original zone. The Council agreed that RS8 is the appropriate zone for 421 N. Governor and 311 Ronalds; 1126 Rochester will remain as proposed (Item 11). Informal Council Discussion November 21, 1983 Page 4 The Council agreed that the properties along Ashley (Item 12) should be changed as proposed by staff. The Council agreed to leave Item 14 as proposed. i The Council agreed to leave Southgate (Item 15) as proposed. The K -Mart Parking Lot frontage will be changed to reflect what is already there. South and southwest of the K -Mart area32 acres) ) is proposed for RM12 zoning. The City Attorney will provide a legal opinion before the Council decides on the status of the area. Pepperwood will remain as zoned because the sewer system would not support higher density. The Walden Square area will remain as proposed. Bill Sueppel requested that the B.D.I. subdivisions 2, 3 and 4 be shown on the zoning map. Staff said that it is being taken care of. Sueppel also noted that E in the area along Highway 1 west of Miller Street there are several businesses that would become nonconforming under the proposed CC2 zoning. Schmeiser suggested that CII is an appropriate zone. Sueppel also suggested that the back portion of his KSK property by the airport be changed. from CC2 to CII. Jansen will make a recommendation on the request. Item 16, the Englert Tract area, is presently RIA and is requested by the applicant to become RM12 rather than the proposed RS8. Neuhauser noted that the RS8 zone is already a compromise. Larry Baker said the Planning & Zoning Commission unanimously recommends RS8 to maintain the character of the main entrance to Iowa City. RS8 will allow the developer to bring in a PAD. Neuhauser said the Council will consider the property after individually viewing it. Bruce Glasgow complained that RS8 won't allow reasonable development of the area north of Shimek School by the New Foster Road because of severe topo- graphical problems. The Council agreed to change the zoning to RS12. The Council agreed to leave Item 17 as proposed. There were objections to rezoning the area along Burlington Street RNC20 (Item 18). The Council agreed to leave the area RNC20 as proposed. Item 19, 913 N. Gilbert Street, will be zoned as proposed. Perret questioned the zoning of the Advanced Drainage System property on Sheridan as I1. Larry Baker explained that the Planning & Zoning Commission felt the property shouldn't be made nonconforming because the industrial use has a longterm, historical basis that preceded many of the surrounding homes. The meeting adjourned at 11:25 PM. ■ INFORMAL COUNCIL DISCUSSION JANUARY 9, 1984 INFORMAL COUNCIL DISCUSSION: January 9, 1984, 7:30 PM, in the Conference Room at the Civic Center. Mayor John McDonald presiding. COUNCILMEMBERS PRESENT: McDonald, Zuber, Strait, Dickson, Ambrisco, Baker, Erdahl. STAFF PRESENT: Berlin, Helling, Jansen, Karr, Schmadeke, Kron, Vitosh, Kimble. TAPE RECORDED: Reel 83-C43, Side 2, 1 -End; Reel 84-C1, all. SEWAGE TREATMENT PLANT Jansen explained that the parcels necessary for expansion of the sewage treatment plant have been appraised at a total value of $491,000. The Lehmans have been offered $207,000 for their 48 -acre plot and the Stevens Sand & Gravel Co. have been offered $284,000 for their 53 -acre plot. Both offers were rejected. Condemnation is the next step if the Council wishes to proceed. Condemnation could result in higher purchase prices than appraised values. Jansen reviewed the judicial background of condemnation. Zuber noted that since the plots are the most feasible sites for the treatment plant, the City should proceed with condemnation procedures. The Council discussed the timeta- ble for the condemnation. Jansen said that the City cannot reject a Condemna- tion Board decision, but they can appeal it. Baker agreed with Zuber that acquisition of the property now is in the. City's best interest. Berlin noted that stormwater management alone wil demand land acquisition. General Obliga- tion bonds will be used for land acquisition. Ambrisco said that he is against committing the City on an expensive property acquisition before the treatment plant is fully agreed on. Strait said that he wants to see all the options first. Zuber said that buying the land now protects the City from higher prices later. McDonald said that even though he is not convinced that the City will adopt the project, he feels that acquisition through condemnation is in the City's interest. Erdahl said that waiting won't hurt the City. Baker said that even with misgivings about the site, acquisition now is in order. Ambrisco and Strait said waiting is appropriate now. Dickson also recommended waiting. COUNCIL MEETING SCHEDULE McDonald noted that the Council should keep in mind that hardships should take precedence over individual preference for scheduling Council meetings. Berlin said that the City's workload will continue to be high for the next year but not as hectic as the last six months. The Council discussed individual needs for meeting times. The Council agreed to hold informal meetings at 6:30 Mondays during weeks with formal meetings and Tuesday at 6:30 during weeks without formal meetings. PRIORITIES Helling asked the Council to consider their priorities so that the City Manager's office can schedule items for future agendas. Erdahl suggested moving the amendments to Non -Discrimination Ordinance to a higher priority. The Council agreed to discuss it in February. The request for a TV tower approval will wait until a later date. McDonald said that the Council should consider Informal Council Discussion January 9, 1984 Page 2 the role of the Design Review Committee now that urban renewal is completed. Baker suggested that the Council Rules Committee can examine the role of the Design Review Committee. Zuber stated it wouldn't take long to discuss Flashing Mode/traffic signals. Helling said that the staff has information on the signals that can be put on flashing red or yellow late at night and could be scheduled at Council discretion. Berlin said that the Council will consider Taft Speedway improvements in the CIP (budget). Baker said that he'd like mandatory parkland dedications discussed soon. Berlin said that this should be discussed along with subdivision regulations, and could be addressed January 23 when Council prioritizes FY85 goals. ROLES OF COUNCIL, CITY MANAGER AND STAFF Berlin said that the roles of the manager and staff are largely up to the Council. He added that the City Manager shouldn't put a stamp of approval on material from various departments. The meeting set for January 24 on priority setting will be important. Berlin reviewed previous procedures used by past Councils. Individual Councilmembers are welcome to contact department heads. FY85 BUDGET Vitash explained that Iowa City could raise property taxes 20% and summarized roll -backs. Other items discussed were: parking ramp floors to be resealed every five years; a study of the landfill leachate problem being initiated; and County fees for landfill based on tonnage use. Zuber expressed concern that City residents are charged for taking refuse to the dump while they already pay for residential collection. Berlin noted that the refuse collection fee is quite low compared to other metropolitan areas or the actual cost to the City. Vitosh noted that the format of the chart on page 1 of the proposed budget had been changed to show a third year and fluctuation between General and Trust & Agency levies. Vitosh said that the tort liability assessment has been cut by taking competitive bids in 1982. The total levied in FY83 was not used and the balance was carried into FY84. The proposed budget results in a 6% increase for the average residential property owner. The net increase for the two year period covering FY83-85 is only 3.9%. Zuber questioned the actual amount going to JCCOG (page 3). Vitosh explained that JCCOG is considered separate from Iowa City and Iowa City only provides about half of the organizational funding. Vitash explained the rate for the Fire Department's protection for the Univer- sity of Iowa buildings is based on actual annual expenditures. The transit levy is being phased in over a three year period but the second year increase has been postponed because the property tax situation has improved and revenue sharing has been approved for another three years. Vitosh clarified commodities (page 9) as supplies or materials up to $400 and amounts over $400 are capital outlays. Zuber noted that on page 10, the year end balance is only an estimate. Vitosh said that the City's policy is to keep every penny invested as optimally as possible. Funds are invested locally. Informal Council Discussion January 9, 1984 Page 3 Erdahl noted that the hotel/motel tax for future recreation facilities should not be restricted specifically for building construction. Berlin will review the original resolution and return to staff with an explanation. Zuber questioned a special census helping gain funds that distributed on a per capita basis. Staff will investigate time and cost. COUNCIL TIME 1. McDonald noted that the editorial on secrecy in government from Saturday's Press -Citizen misunderstood Strait's question about secret ballots. Strait's tion was strictly informational, it did not advocate secret ballots. 2. There will be a meeting Wednesday, January 11 at 5:30, to discuss joint human services facility study. Hearings for the human services agencies will follow. 3. Berlin noted the memo from HIS Director Kucharzak recommending instituting a procedure and a fee for allowing signs in the public right-of-way. The Council decided that no fee is necessary. Staff will prepare an amendment to eliminate the language re fee. 4. The Council briefly discussed Helling's memo about permanent expansion of private businesses onto the City Plaza. 5. Berlin said that discussion of the old library redevelopment will be scheduled when Jansen could be present. EXECUTIVE SESSION Moved by Zuber, seconded by Dickson, to adjourn to the executive session under Section 20, collective bargaining (fire and police): to discuss as a public employer, strategy regarding collective bargaining with City employee organiza- tions, as such discussion is exempted from the provisions of Chapter 28A ac- cording to Chapter 20.17(3). Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried and adjourned, 9:50 P.M. COUNCIL REVIEW SESSION ON THE FY85 PROPOSED BUDGET JANUARY 14, 1984 eIn ncerRoomCatnt�e Devici Scu Centssioer. JMayoryJohn McDonald d pres dingo the .Confer- Councilmembers present: McDonald, Zuber, Strait, Dickson, Ambrisco, Baker. Absent: Erdahl. Staff resent: Berlin, Helling, Karr, Vitosh, Kimble and other staff at eacp presentation. laandre a11; 84RC3, Side 3l,andSide 2, la,lla?84 C4, Sid89-End ande las#1-64all; 84-C2, Side -C45, Side 1) BUDGET INTRODUCTION (Reel 83 Vitosh reviewed two handouts the timetable for January 28 and the revised Senior Center FY85 receipts and expenditure summary. The Senior Center's receipts did not reflect the County's 20 percent contribution to I the operating budget. The Senior Center's expenditures did not account for money transferred to parking in exchange for the use of City facili- ties for Senior Center users. POLICE - Harvey Miller, page 103 (Reel 83-C45, Side 1) Miller briefly reviewed the training budget increases, extended invesg tions., FBI academy eligibility, patrol car plexiglass seat shields, Patrolnts car needs, portable radios, use of a paper shredder, storaguardsdocVm�osh on microfilm/microcomputers, and school district crossing g iwill check on uniform allowances. Council discussed sharing the costs of I school crossing guards with the school district and interdepartmental use of a paper shredder and microcomputers. (Reel C83-45, Side 2) ANIMAL CONTROL - Bev Horton, page Horton explained graduated reclaim fees, animal boarding fees, vaccination and licensing fees, animal termination, not using animals in research, roblems, and initiating a community animal census. Council s in discussed offering discount vaccinations ect dand vbud et for arious mPolal icebism7.7% wlithcam3% increaseeforcrease for the animal control.projected of g I SALARIES - Rosemary Vitosh (Reel 84-C2, Side 1) Vitosh explained how she does annual salary iudget estimates the eare sa larie useds depend on future labor negotiations, preliminarytimes Projections are based on current salas plHerinmethod increases method t h t cthe to allow for turnover during the year. General Fund will have enough allocated for salaries overall in spite of discrepancies in individual departments. Individuals not covered by labor negotiated contracts will be considered separately by the Council with staff recommendations. Council Review Session January 14, 1984 Page 2 TRANSIT - Larry McGonagle, page 251 (Reel 84-C2, Side 1) Berlin explained that the transit levy would not increase this year in relation to revenue sharing funds. McGonagle explained that a manufactur- er is protesting the bidding procedures which may delay the opening bids but will not delay the awarding of bids. Three or four bidders will participate. McGonagle explained that bus ridership is effected by University vacations and schedules are adjusted accordingly. He noted that federal laws prohibit providing preferential service to particular areas of the community. Berlin noted that use of the downtown parking ramp may be decreasing bus ridership slightly. AIRPORT - Fred Zehr, page 245 (Reel 84-C2, Side 1) Zehr pointed out that this year's airport budget is high because of special projects such as the Willow Creek clearing project, runway repairs, and runway lighting. A sand spreader has been recommended by City administrative staff. There are no extraordinary items in the FY85 budget. Zehr explained that added matching funds have been shifted into airport improvement reserves to be used for either matching funds or reserves at a later date. Zehr said that federal funding is still hoped for. A hanger will be considered at a later date with funding by GO bonds and repayment through long-term leases. Vitosh noted the airport budget has decreased 24.7% from FY84. HOUSING AND INSPECTION SERVICES - Hike Kucharzak, page 139 (Reel 84-C2, Side Kucharzak explained the level of staffing, the secretarial position, computerization of records, housing inspectors' workload, the inspection schedules, use of firefighter housing inspectors and their training, overtime pay, and the inspection fee structure. He noted that the inspection procedures and schedule of required inspections allow more inspections per housing inspector. Kucharzak stated that the City Code specifies sound level meter readings and therefore prompted his request (page 146). Berlin stated that the sound level equipment is not necessary at this time due to the current handling of complaints. ASSISTED HOUSING - Lyle Seydel, page 291 (Reel 84-C2, Side 2) Seydel noted that congregate housing will be the big issue this year. Assisted housing is funded by the federal government. Separate books are kept to meet federal requirements. Seydel reviewed the procedure for housing assistance. FIRE DEPARTMENT - Robert Keating, page 129 (Reel 84-C2, Side 2) Keating stated that 50 Fire employees at the three stations responded to 1900 calls, in addition to fire inspections first -responder duties and equipment maintenance. Council discussed setting up reserve for large capital expenditure items in this department, such as an aerial ladder. Berlin stated that GO bonds could be used for this purchase and is a better way of funding such items. Vitosh explained that contracted fire Council Review Session January 14, 1984 Page 3 protection costs are based on the actual fire budget and the amount of square footage involved. Keating said that the University has worked to resolve false alarm problems. SENIOR CENTER - Bette Meisel, page 200 (Reel 84-C2, Side 2) Meisel introduced Bill Coen and Mike Kattchee, Senior Center Commission members. Coen explained the need for an additional staffperson and stated the Senior Center Committee has been formed to evaluate the Senior Center facility and personnel needs. Meisel explained that another volunteer specialist is needed to expand programs and utilize additional community resources. Strait noted that the Council should consider expanding services as community needs increase. Berlin stated that the current level of service is comprehensive, without problems, and meets the community needs. Vitosh explained that an intercom system will be purchased with phones from this year's budget. Meisel explained that the energy management system will be cost effective. LIBRARY - Lolly Eggers, page 188 (Reel 84-C3, Side 1) Caroline Cavitt introduced the Library Board of Trustees. Cavitt reviewed the Board's long-range plans which are based on the high usage of the library by the community. Eggers reviewed details of the library budget. Cavitt noted that the Library Foundation is progressing well towards the endowment goal. Eggers noted that volunteers are equal to the equivalence of three full-time employees. Cavitt -referred to the microcomputer literacy project (Expanded Service Level request 94). The Council watched the videotape Microcomputers in the Library." Cavitt stated that the computer services should be made available to the public without charge. She referred to a partial funding alternative of the computer literacy project which would reduce the City's obligation from $11,500 to $6,800. Zuber emphasized the need for University use guidelines if computers were made available in the public library. Berlin stated that he is in favor of the concept but has concerns. If Council decides to budget this item he would like to discuss those concerns at a later time. PARKS AND RECREATION DEPARTMENT - Dennis Showalter (Reel 84-C3, Side 2) Showalter introduced all of the Parks and Recreation Department directors. Showalter explained that the extended recreation programs will fund themselves through fees and will not require an increase in full-time staff. Showalter reviewed the soccer program. Michael Hart, a commission member representing the Iowa City School District, reported that the soccer program will be introduced into the school system. The Council discussed the fee structure for supporting programs. Baker said that he favors approval of office ceilings by the social hall and handicapped pool accessibility (page 181). Showalter reviewed duties of the park personnel. PROJECT GREEN has developed a plan for Blackhawk Mini -park. Showalter noted that the current policy is to encourage neighborhood parks. He he noted that Parks and Recreation administration (page) Y and his secretary. Council discussed selection of trees and the need for larger trees in high use areas. The Council discussed selection of trees for both private property and parking. Showalter reviewed cleaning of government buildings (page 67). Vitosh noted that rent for the Davis Council Review Session January 14, 1984 Page 4 Building is included under services and charges. Showalter reviewed the central business district maintenance (page 94). Vitosh noted that cutbacks have been.made in the FY85 budget because certain programs simply haven't been implemented. Showalter briefly reviewed the cemetery budget (page 170). He noted that cemetery personnel does some snow removal. He noted that he continues to discuss vandalism with the Police Department. HUMAN RELATIONS - Anne Carroll, page 32 (Reel 84-C3, Side 2) Carroll mentioned the success of the recently introduced wellness and employee assistance programs. There is no easy way to objectively monitor the benefit of the wellness program. Fire and Police Departments are cooperating with new programs for their specific fitness needs. The City hopes to offer blood testing for employees in the future to more fully help employees monitor personal fitness. The County is considering participating in the wellness programs. CITY ATTORNEY - Bob Jansen, page 24 (Reel 84-C3, Side 2, Reel 84-C4, Side 1 ) Jansen noted that the City Attorney's office has handled several major . matters in the last year including the zoning ordinance, the Iowa -Illinois franchise, the rent control ordinance, airport issues, urban fringe agreement, Highlander sewer agreement, and litigation cases. The third Assistant Attorney position may need to be filled because of increased workload, but the City Attorney will monitor the situation. The law student intern program is successful. Jansen explained that the City does not reimburse him for office expenses and are paid by him personally. Berlin said that a full-time City Attorney would be convenient but independent legal counsel results in better service because an independent attorney doesn't rely on the City for his or her entire income and can more freely give objective advice. Vitosh noted that the third Assistant Attorney position isn't budgeted for FY85 and would have to be added before the position was filled. Meeting adjourned at 12:45 p.m. INFORMAL COUNCIL DISCUSSION JANUARY 16, 1984 Councilmembers Present: McDonald, Ambrisco, Strait, Baker, Dickson, Erdahl, Zuber. Staff Present: Berlin, Helling, Jansen, Karr, Keller, Knight, Hencin, Te Paske, Schmeiser, Mintle, Hauer. I Tag -Recorded: Reel 84-34 Side 1 f64 -End, Side 2, All; 84-05, Side 1 i1-263; 84 Si a 1, g1-62. PLANNING & ZONING: Woodland Valley Estates. Knight recommended approval at tomorrow's formal meeting if the legal papers are in order and a letter from the fire protection district is received. He noted that the stormwater management requirements have been met. Orchard Court. No discussion. Historic Preservation Districts. Keller said that proposals for the South Summitreet an oa awn venue were approved by the Planning & Zoning Commission. Both areas are already on the National Historic Register. j SUBDIVISION ORDINANCE: Baker suggested proceeding with a subdivision ordinance in order to complete it within six to eight months. Berlin said that the ordinance could be discussed at the January 24th meeting setting Council goals. I CAMP CARDINAL ROAD BRIDGE: Knight noted that a solution has been proposed that should satisfy the needs of the City and the Rotary Club. A corrected resolution will be prepared for Council action tomorrow evening. i FOUR CUSHIONS INC. LIQUOR LICENSE: Rick Zimmerman, attorney for John Wakefield, Four Cushions Inc. dba Dooley's, asked the Council to consider his client's liquor license renewal application and have the item added to the agenda. Because of previous legal action, the building inspector will not sign the application. Zimmerman suggested that the liquor license be approved and subsequent civil action could address the legality of the contested sign. Schmeiser summarized the Zoning Code Inter- pretation Board's view that the sign is illegal. The Council declined to put the item on the agenda. OLD LIBRARY REDEVELOPMENT: (84-C4, Side 2) John Cruise, attorney for GWG, summarized the history of the old library sale contract. He said that completing the investment as required by the contract would not do justice to the potential best use of the land. Berlin summarized City staff's perspective of the land use. Cruise said a three year extension INFORMAL COUNCIL DISCUSSION JANUARY 16, 1984 PAGE 2 of the terms of the contract would permit a superior completion of the project. Jansen said the major problem with an extension is a material deviation from the bidding prospectus. Cruise said GWG can satisfy the terms of the contract by buying the adjoining City parking lot and erecting a less desirable addition to the former library structure. The other option was to give GWG 2-3 years to develop plans for a high quality building which would be located on the parking lot. The City would then be able to use the parking lot. Jansen was directed to prepare a response for the Council packet in three weeks. Erdahl said it seems the developer is saying that an extension to the contract must be provided or else a cheap building will be erected on part of the City's parking lot. JOINT HUMAN SERVICES FACILITY: (84-05, Side 1) Mintle distributed and reviewed her memo on a joint human services facility. She noted that Iowa City has unique needs due to the University Hospital. The facility is eligible for CDBG funding. Eleven agencies would go into the facility and three others are interested. A private capital campaign can be considered but the timetable limits the ability to rely on contributions. Erdahl noted that the funding through CDBG money is in line with previous CCN priorities. Architect Roy Newmann said that soil conditions could be a problem for the site considered and other sites are being explored. The Council agreed to support the project as proposed by the staff. APPOINTMENTS: Senior Center Commission. The Council agreed not to limit the Senior Center Commission to only senior citizens. Commissioners will be selected on the basis of their qualifications. Resources Conservation Commission. The Council agreed to appoint Ron Vogel to the open position. Plannin 8 Zonin Commission. The Council agreed to appoint Susan Horowitz to a unexoni erm en ming May 1, 1987, and Darrell Courtney to the unexpired term ending May 1, 1988. CCN. The Council agreed to appoint Roberta Patrick to the Committee on Community Needs. EXECUTIVE SESSION: Moved by Strait, seconded by Dickson, to adjourn to executive session under Section 28A.5b to discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation and under Section 28A.5g to discuss the purchase of particu- lar real estate only where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for that property. The minutes and the tape recording of a session closed under this paragraph shall be available for public examination when the transaction discussed is completed. The affirmative roll call vote unanimous, 6/0, Dickson absent. The Mayor declared the motion carried. Council returned to open session, informal Council discussion, 9:30 p.m. .: INFORMAL COUNCIL DISCUSSION JANUARY 16, 1984 PAGE 3 COUNCIL TIME: (84-C6, Side 1) 1. Iowa Avenue Bridge, item #16. Baker questioned University sharing cost oT foot bri ge. Ber in noted chat the Council should direct staff on its desire to split the cost of the temporary foot bridge with the Univer- sity. Berlin stated $1.2 million included total cost with 50/50 Univer- sity split and asked Council to make clear when approved tomorrow whether or not contingent upon University share. 2. The letter from Bill Terry, Chairperson Broadband Telecommunications Commission, re a raise for a City employee will be referred to the City Manager for recommendation. 3. Strait inquired whether sewer rate increases given in December were accurate. Berlin said that the sewer rate increases as noted by Vitosh were accurate. 4. Letter from The Airliner re problems with Dooley's will be made part of the record at tomorrow's formal meeting. 5. Memo from Transit Manager re Project Hard Times will be discussed tomorrow during Council time. Meeting adjourned at 9:50 p.m. MINUTES INFORMAL COUNCIL DISCUSSION JANUARY 24, 1984 Informal Council Discussion: January 24, 1984, at 6:50 p.m. in the Conference Roan at the Civic Center. Mayor John McDonald presiding. Councilmembers Present: McDonald, Zuber, Strait, Dickson, Ambrisco, Baker, Erdahl. Staffinenbers Present: Berlin, Helling, Karr, McGonagle. Others Present: Tim Shields. Tape-recorded: Reel 84-05, Side 1, 541 -End, Side 2, all; 84-09, Side 1, all, Side 2, 1-43. DUBUQUE STREET CONSTRUCTION: Sue Smothers expressed concern about construction near her residence and distributed pictures showing destruction of the hillside. She said there was never posted for a change of zoning. McDonald explained that no rezoning was required. The City Manager stated a building permit was issued. Strait explained that David Ostedgaard is going to build a single-family dwelling on the 0.9 acre hilltop. Berlin said that he will check into the complaints and issue a response. BUS FARE: McDonald summarized McGonagle's memo on free bus fare for unemployed Johnson County residents seeking jobs through Job Service. McDonald said that if the program is continued it should have a review after a set period. He added that funding should be from the contingency fund rather than transit funding. Job Service has only agreed to provide passes to people who ask for them and does not want to determine eligibility. Passes worth $133 were used in the last three months. Ambrisco said that he wants to know how many of the free rides result in jobs. Zuber said that the amount spent is an insignificant amount in the City's budget. Strait said that the service is a human service and should be extended with a total spending limit. The money for the program is transferred from the contingency fund to the transit fund. The Council agreed to continue the program until June 30th with no spending cap. COUNCIL TIME: 1. Berlin said that Saturday's budget review meeting will begin at 8:00 a.m. and continue until completed. 2. Berlin explained that the engineers are monitoring the cracking problem at the Bushnell's Turtle building. The City will maintain an independent consultant to represent the City's interest. The contract with the hotel developers states that the City shall be held harmless in such actions. Informal Council Discussion January 24, 1984 Page 2 3. Berlin said that Baker requested the study on average length of time of vehicles parked in the parking ramp. Strait noted he hoped that the parking study would help resolve problems with the ramps. 4. Erdahl raised concerns about whether Section 8 IRB requirements dictate that a percentage of floor space or units be set aside for low-income dwellers. Kucharzak is preparing a memo on the problem. 5. Ambrisco reported that he and Dickson attended the legislative committee meeting. Ambrisco also attended the Iowa City-Coralville Convention Tourism Board meeting. Baker attended a political debate among presidential candidates McGovern, Anderson, and Cranston. 6. Strait asked when the letter from Paula Klein re Iowa Civil Rights Commission Rules of Practice would be discussed. Helling replied a memo will be included in next week's packet. 7. Baker asked for review of newspaper vending machines spreading throughout neighborhoods. Staff will report. PRIORITIZATION OF FY85 COUNCIL GOALS: Tim Shields reviewed the previous prioritization of FY85 Council goals session. He referred to the 53 objectives that were proposed at the November 15th meeting and noted that 39 of those objectives remain undifferentiated. Councilmembers had received a memo from Dale Helling .(dated December 2p, 1983) that listed the priority categories that had been decided upon. j Councilmembers continued the prioritization process resulting in the i following categories and rankings: Moderately High Priority 1. Amend the sign ordinance. 2. Review industrial development revenue bond policy. 3. Adopt human rights ordinance amendments as proposed. 4. Develop a long-range computer plan. Low Priority 1. Market department store parcel. 2. Adopt mandatory parkland dedication (minimum open space requirements) policy. 3. Seek alternative sources of revenue. 4. Develop a park purchasing plan. 5. Implement a City tree policy. Informal Council Discussion January 24, 1984 Page 3 6. Assume a lead role in the Iowa City -Cedar Rapids corridor development plan. 7. Use Design Review Comnittee to review new public amenities (parking lots, street trees, etc.). Tim Shields gave Councilmembers two handouts, Arenas for Council -Staff Teamwork and Municipal Leadership Issues: Current Trends and Tmplica tions. Council discussed the delegation of responsibility and timeframe of objectives in the Top Priority and High Priority categories as indicated in the Helling memo. Top Priority 1. Jansen will continue to work to gain FAA compliance status. 2. Berlin, Jansen, and Dickson will work on the utility franchise and contact each Councilmember for input by March 1st. 3. Berlin will solicit input from Councilmembers regarding the sewage treatment plant and report back by March 1st. 4. Zoning Ordinance already adopted. 5. Berlin explained that the Council will review the parking study proposals at the January 30th informal meeting. Strait suggested adding congregate housing to the higher level parking ramp construc- tion plans. 6. Berlin will keep Councilmembers informed about the pending changes in federal legislation of the status of mortgage revenue bonds. High Priority 1. The Fund Economic Development Ad Hoc Committee will be reporting to the Council. Berlin and McDonald will establish a schedule when the report is finalized. 2. Erdahl raised concerns about the quality of furnishings to be used in the downtown hotel project. Berlin will keep the Council informed about the hotel's progress. 3. McDonald noted that space needs for City operations is a priority A objective on the current pending list and should be scheduled for dis- cussion in February. 4. Berlin stated that a second survey about the North Side Lighting Project is still in progress and will be presented to the Council upon its completion. 5. Erdahl explained that parking needs to be considered when discussing restoration of Iowa Avenue. Berlin explained that the other "downtown amenities" projects are already budgeted for. I 1 1 Informal Council Discussion January 24, 1984 Page 4 Baker emphasized that the adoption of the subdivision ordinance should continue to be a priority. Berlin will have staff in planning and zoning review their programs and schedules with the Council. Helling said that he will be putting together a Program Division Statement based on the Council's priority list for Council review. Meeting adjourned at 9:40 p.m. OFFICIAL ACTIONS OF COUNCIL -1/17/84 The cost of publishing the following proceedings & claims is E Cumulative cost for this calendar year for said publication is $ Iowa City ,Council, reg. mtg., 1/17/841 at 7:30 P.M. at the Civic Center. Mayor McDonald presiding. Councilmembers present: Ambrisco, Baker (7:35), Erdahl (7:40),. McDonald, Strait, Zuber. Absent: Dickson. Moved by Ambrisco, seconded by Strait, that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as presented: Approval of Official Council Actions, spec.. mtg , 12/23/83;. organ- izational mtg.' 1/3/84 and reg. mtg., 1/3/84, as published, subject to correction, as recommended by the City Clerk. Correction to minutes of 12/20/83, page 2, to include a public hearing prior to consideration of Resolution 83-405. Minutes of Boards and Commissions: Resources Conservation Comm. -12/12/83; Human Rights Comm. -10/24/83, 11/28/83; Joint Meeting of Design Review :'Comm. and Hotel Steering Comm. -12/1/83; Design Review Comm. -12/19/83; jiver - front Conn. -12/7/83; Historic Preserva- tion Comm. -10/12/83, 11/9/83. Permit Motions as recomnend�d by the City Clerk: Approving Class R Beer Permit and Sunday Sales for Quik Trip #552, 25 W. Burlington. Approving Class C Beer Permit for Seaton';` Cash and Carry Market, 1331 Muscatine Ave. Approving Class C Liquor Permit for Smith & Company, 1210 Highland Cf:' Setting public hearings: Tw set a public hearing at 7:30 P.M. on 1/31/84, to consider an ordinance anlgnding Chapter 31 to provide that sigrts on public property be licensed agd- for elimination of such signs by June 30, 2003. RES. 84-4, Bk. 81, p. 5, ACCEPTING THE WORK FOR THE SANITARY SEWER AND STORM SEWER IMPROVEMENTS FOR 'ROYRUM SUBDIVISION, PART 2, IN IOWA!'1FITY, IOWA. RES. 84-5, BK. 81, P. 6, ACCEPTING THE WORK FOR THE PAVING AND Official Actions _ January 17, 1984 Page 2 STORM SEWER IMPROVEMENTS FOR WALDEN SQUARE IN IOWA CITY, IOWA. RES. 84-6, Bk. 81, p. 7, ACCEPTING THE WORK FOR THE PAVING AND STORM SEWER IMPROVEMENTS FOR ASPEN LAKE SUBDIVISION, PART I, IN IOWA CITY, IOWA. Correspondence: Letter from League of Women Voters inviting the Council members to a meeting with local legislators on Saturday, 1/21/84. Memo from the Traffic Engineer regarding: NO PARKING ANYTIME on Esther Crt. and Parkview Ave, north to the cul-de-sac; Loading zones in the 200 block of East Jefferson: Affirmative roll call vote unanimous, 4/0, Baker, Dickson, Erdahl absent. The Mayor declared the motion carried and repeated the public hearing as set. Councilmembers Baker and Erdahl arrived. Moved by Zuber, seconded by Ambrisco, to recommend to the City of Coralville approval of the final subdivi- sion plat of Woodland Valley Eskates, located northwest of the Iowa River, and northeast of Stewart Rd., contingen{ upon receipt of signed legal papers. The.Mayor. declared the motion carried unanimously, 6/0, Dickson absent. Moved by Baker, seconded by 'Zuber, to set a public hearing for 2/14/84; on an amendment to the Planned Area Development plan of Orchard Court, Lots 7 & 8, The Mayor declared the motion carried "unani- mously, 6/0, Dickson absent. A public hearing was held regard- ing ordinances establishing the p6posed South Summit Street and Woodlawn ;Avenue Historic.Preservation Districts. A public hearing .was held on Proposal to Issue Not to Exceed $8&0,000 Aggregate Principal Amount of the pity's Commercial Development Revenue ;'.Bonds (Gilbert Tower Associates Project):'' The following people appeared: Kit Bronson, 914 S. Dubuque Street; Jeffrey De6burg, 1141 E. College, who presented a written statement, a survey of rents in Ralston Creek Village, and a letter fr9m. the United Brotherhood of Carpenters, and Joiners; Karen Kubby, 914 S. Qubuque Street; and Atty. Joe Holland, repndsent- ing Jim and Loretta Clark. Moved by Erdahl, seconded by Strait, to accept the Official Actions January 17, 1984 Page 3 correspondence from Mr. Denburg. The Mayor declared the motion carried unani- mously,6/01 Dickson absent. After discussion, Council requested staff report on the total number of Section 8 units, percentage of all units, number of those one bedroom and furnish information on nature of waiting list. Moved by Ambrisco, seconded by Zuber-to adopt RES. 84-7, Bk. 81, pp. 8-20, APPROVING PROCEEDING WITH THE ISSUANCE AND SALE OF NOT TO EXCEED $ 5oj� 5656;866 AGGREGATE PRINCIPAL AMOUNT OF l!1�L COMMERCIAL DEVELOPMENT REVENUE BONDS (GILBERT TOWER ASSOCIATES PROJECT) OF THE CITY OF IOWA CITY, IOWA,. Council re- quested that the matter re number of, units and who must benefit from indygtrial revenue bonds be scheduled for informal discussion. The Mayor declared the resolution adopted, 5/1, with the follow- ing division of roll call vote: ;.Ayes: Ambrisco, Baker, McDonald, Strait, Zuber. Nays: Erdahl. Absent: Dickson. 4 The Mayor announced the following vacancies: Bd. of Trustees for: Fire Retirement - one vacancy for a four-year term ending 4/1/88; Bd. of Trustees for Police Retirement - one vacancy for a four-year term ending 4/1188; ';;Civil Service Comm. - one vacancy for six-year term ending 4/1/90; Historic Preseryation Comm. - two vacancies for three-year terms. These appointments will be made at the 2/28/84 City Council meeting. Moved by Zuber, seconded by Strait, to appoint Susan M. Horowitz: 1129 Kirkwood Ave., to the Planning and,•Ioning Commission, for an unexpired term 6eding 5/1/87, and Darrell G.Courtney, 1 Princeton Crt., for an unexpired':,. -term ending 5/1/88, on the Planning and Zpning Commission; to appoint Roberta Patrick, 515 Ashland, to the Committee on Commgnity Needs for an unexpired term ending 3/1/86; to appoint Ron Vogel, 307 Third Ave;., to the Resources Conservation Commissiop for an unexpired term ending 1/1/85.!"'; The Mayor declared the motion carried 'unani- mously, 6/0, Dickson absent. Moved by Strait, seconded. by Zuber, to accept the letter from ,Doug Tvedt, The Airliner, re problemsrwith Dooley's and refer to the City Manager for reply. The Mayor declared the motion Official Actions January 17, 1984 Page 4 carried unanimously, 6/0, Dickson absent. Councilmember Baker thanked John Seward for his service as chair of the Planning and Zoning Commission. Councilmember Ambrisco noted the memo from the City Manager re mixed uses in government buildings and requested it be included with proposals for Block 64-1A and the concept be considered in re to the parking study. Councilmember Strait inquired as to whether the subject of Project Hard Times (bus service subsidy for the unemployed) would be discussed this evening. Councilmembers agreed to schedule the matter for discussion on January 24. City Attorney Jansen explained the necessity for adding. the Liquor License for Four Cushions INC. dba Dooley's to the agenda and reported. on the options available to Council. Atty. Richard Zimmerman, representing Four Cushions, INC., appeared. After discussion moved by Erdahl, seconded by Strait, to approve the Class C Liquor License fora Four Cushions INC. dba Dooley's, 18-20 S. Clinton Street. Atty. Zimnerman stated he would initiate civil action for declar- atory judgement re the sign within! four weeks and further stated his clientiwould not take approval at this point as a waiver of any rights the Council might have or omission of the legality of the sign. The Mayor declared the 'potion carried, 4/2, with the following diX,ision of voice vote: Ayes: Baker, Erdahl, McDonald; Strait. Nays: Ambrisco, Luber. Absent: Dickson. Moved by Erdahl, seconded by Baker; to adopt RES. 84-8, Bk. 81, p: 21, ISSUING A DANCING PERMIT FOR DOO�EY'S, 18-20 SOUTH CLINTON STREET. The',!Mayor declared the resolution adopted, 4/2, with the following division of roll call 'vote; Ayes: Baker, Erdahl; McDonald, Strrait. Nays: Zuber, Ambrisco. Absent: DiF son. Moved by Strait; seconded by Ambrisco; to adopt RES. 84-9, Bk. 9tpp. 22-29, CERTIFYING UNPAID WATER, SEWER AND REFUSE CHARGES TO COUNTY AUDITOR! FOR COLLECTION IN THE SAME MANNER AS A PROPERTY TAX. r The following p ople appeared in opposition: Gretchen m, R.R. 2; and Scott Shepherd, 601 Keokuk Ct. Official Actions January 17, 1984 Page 5 Affirmative roll call vote unanimous, 6/0, Dickson absent. The Mayor declared the resolution adopted. Moved by Erdahl, seconded by Ambrisco, to adopt. RES. 84-10, Bk. 81, EXECUTE AND THETHC TYING CLERKH TO MAYORTO TA MEMORANDUM OF AGREEMENT WITH THE JOHNSON COUNTY BOARD OF SUPERVISORS TO SUPPORT THE COUNTY'S APPLICATION FOR STATE COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS FOR A CONSOLIDATED HUMAN SERVICE FACILITY AND COMMITTING CITY FUNDS FOR SUCH PROJECT. Council requested staff amend the resolu- tion to include a clarification of the amount (=285,000) of Community Block Grant funds. Erdahl and Ambrisco requested their motion be changed to reflect such amend- ment. Affirmative roll call vote unani- mous, 6/09' Dickson absent. The Mayor declared the resolution amended and adopted. Councilmembers Erdahl and McDonald noted the effort by Human Services Coordinator Cheryl Mintle, then Mayor Mary Neuhauser, and Bd. of Supervi- sors Chair Don Sehr. Moved by Zuber, seconded: by Erdahl; to adopt RES. 84-11, Bk. 81, p. 33, A RESOLUTION AS A RECORD OF RELEASE OF ANY RIGHTS, TITLE, OR INTEREST IN LOT 4 AND THE WEST 50 FEET OF LOT 3, BLOCK 64, O.T. FROM THE CITY COUNCIL OF IOWA CITY ACTING AS THE LOCAL PUBLIC AGENCY IN CONNECTION WITH URBAN RENEWAL PROJECT R-14. Affirmative roll call vote unani- mous, 6/0, Dickson absent. The Mayor declared the resolution adopted. Moved by Erdahl, seconded by Baker, to adopt RES. 84-12, Bk. 81, pp. 34-36, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO A CERTIFICATE OF COMPLIANCE PERTAINING TO CERTAIN PROPERTY OWNED BY THE CITY OF IOWA CITY AS THE LOCAL PUBLIC AGENCY AND LOCATED -WITHIN THE URBAN RENEWAL PROJECT AREA: URBAN RENEWAL PARCEL 64-1b (HOTEL ITE). S Affirmative roll call vote unanimous, 6/0, Dickson absent. The Mayor declared the resolution adopted. Moved by Erdahl, seconded by Strait, to adopt RES. 84-13, Bk. 81, pp, 37-38, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AGREEMENTS FOR THE ACQUISITION OF REAL PROPERTY FOR RIGHT-OF-IJAY PURPOSES, TEMPORARY CONSTRUC- Official Actions January 17, 1984 Page 6 TION EASEMENTS AND A BORROW EASEMENT, ALL FOR THE CAMP CARDINAL ROAD BRIDGE RELOCA- TION PROJECT. Affirmative roll call vote unanimous, 6/0, Dickson absent. The Mayor declared the resolution adopted. Moved by Zuber, seconded. by Ambrisco, to adopt RES. 84-14, Bk. 81, pp. 39-43, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN AGREEMENT BETWEEN THE CITY OF IOWA CITY AND THE IOWA DEPARTMENT OF TRANSPORTATION FOR A FEDERAL -AID BRIDGE REPLACEMENT PROJECT FOR THE RECONSTRUCTION OF THE IOWA AVENUE BRIDGE OVER THE IOWA RIVER. Baker asked if the $1,200,000 figure included the construction of foot bridge as well as the Iowa Avenue bridge. The City Manager stated that the estimate did include both. Baker questioned if the two items could be voted upon separately. Individual Councilmembers discussed the proposed agreement with the University wherepy the cost of the foot bridge would be ghared 50/50. Baker felt the University Should pay more. Asst.. City Engr. Gannon explained this resolution was for f,nding of the project, whether or not thA' foot bridge is built has no bearing at: this point. Councilmembers requested discus- sion of the temporary foot bride be scheduled for informal discussion. Affirmative roll call vote unanimous" 6/0, Dickson absent. The Mayor declared the resolution adopted. Moved by Ambrisco, seconded by Erdahl, that the rule requiring�,•that ordinances must be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, that the first and second consideration and vVte be waived and that ORD. 84-3168, Bk. 23, pp. 30-35, AMENDING SECTION 23-189 OF THE MUNICIPAL CODE OF IOWA CITY TO .CHANGE SPEED LIMITS ON PARTS OF SYCAMORE S FEET, be voted on for final passage at:;this time. Affirmative roll call vote unani- mous, 6/0, Dickson absent. The( Mayor declared the motion carried. Moved by Ambrisco, seconded by Erdahl, that,: the ordinance be finally adopted at thi�.time. Affirmative roll call vote unanimous, 6/0, Dickson absent. The Mayor ds4)ared the resolution adopted. Official Actions January 17, 1984 Page 7 Moved by Strait, seconded by Erdahl, that the rule requiring that ordinances must be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, that the first and second consideration and vote be waived and that ORD. 84-3169, Bk. 239 pp. 36-37, AMENDING CHAPTER 18 OF THE MUNICI- PAL CODE OF THE CITY OF IOWA CITY, IOWA, BY ADDING THERETO NEW SECTION 18-44(h) PROVIDING FOR JUDICIAL REVIEW OF ACTIONS OF THE HUMAN RIGHTS COMMISSION, be voted on for final passage at this time. Affirmative roll call vote unanimous, 6/0, Dickson absent. The Mayor declared the motion carried. Moved by Strait, seconded by Erdahl, that the ordinance be finally adopted at this time. Affirmative roll call vote unanimous, 6/0, Dickson absent. The Mayor declared the ordinance adopted. Moved by Erdahl, secondgd by Strait, that the ORDINANCE ADOPTING THE 1982 EDITION OF THE UNIFORM BUILDING CODE AS AMENDED. SAID CODE TO BE KNOWN AS THE IOWA CITY BUILDING CODE, be given second vote for passage. Affirmative roll• call vote unanimous, 6/0, Dickson absent;. The Mayor declared the motion carried. Moved by Erdahl, seconded by Zuber, to adopt. ORD. 84-3170, Bk. 23, pp. 38-40, AMENDING CHAPTER 17 Of THE CODE OF ORDINANCES BY REDEFINING ROOMING HOUSE, be passed and adopted. The Mayor deglared the ordinance adopted, 5/1,with the following division of roll call ''vote. Ayes: Ambrisco, Erdahl, McDonald, Strait, Zuber. Nays: Baker. Absent: Dickson. The City Manager reported that Ed Zastrow of Bushnell's Turtle notified him of some settling in his building The City Manager stated he had spent time with Mr. Zastrow,discussed it with the? City Attorney, and notified the hotel gevel- oper, contractor, and engi�bers. Shive-Hattery will meet with Mr. Zptrow tomorrow. Council will receive additional information. Moved by Zuber, seconded by Ambrisco, to adjourn 10:00 P.M. The.Mayor declared the motion carried, 5/1, ,Strait voting "no" and Dickson absent. Official Actions January 17, 1984 Page 8 A more complete description of Council activities is on file in the COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES JANUARY 17, 1984 Iowa City Council, reg, mtg., 1/17/84, at 7:30 P.M. at the Civic Center. Mayor McDonald presiding. Councilmembers present: Ambrisco, Baker (7:35), Erdahl (7:40), McDonald, Strait, Zuber. Absent: Dickson. Staff - members present: Berlin, Helling, Jansen, Karr, Vitosh, Heaton, Gannon, Hauer, Knight, Te Paske, Mintle. Tape recorded on 83-C47, Side 2, 310 -End; 84-C7, Sides 1 and 2, all; 84-C8, Side 1, 1-267. Moved by Ambrisco, seconded by Strait, that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as presented: Approval of Official Council Actions, spec. mtg., 12/23/83; organizational mtg., 1/3/84 and reg. mtg., 1/3/84, as published, subject to correction, as recommended by the City Clerk. Correction to minutes of 12/20/83, page 2, to include a public hearing prior to consideration of Resolution 83-405, Minutes of Boards and Commissions: Resources Conservation Comm. -12/12/83; Human Rights Comm. -10/24/83, 11/28/83; Joint Meeting of Design Review Comm, and Hotel Steering Comm. -12/1/83; Design Review Comm. -12/19/83; Riverfront Comm. -12/7/83; Historic Preserva- tion Comm. -10/12/83, 11/9/83. Permit Motions as recommended by the City Clerk: Approving Class C Beer Permit and SundaySales for QuikTrip Corporation dba QuikTrip 0552, 25 W. Burlington. Approving Class C Beer Permit for Clyde R. Seaton dba Seaton's Cash and Carry Market, 1331 Muscatine Ave. Approving Class C Liquor Permit for Lorna K. Smith dba Smith & Company, 1210 Highland Ct. Setting public hearings: To set a public hearing at 7:30 P.M. on 1/31/84, to consider an ordinance amending Chapter 31 to provide that signs on public property be licensed and for elimination of such signs by June 30, 2003. RES. 84-4, Bk. 81, p. 5, ACCEPTING THE WORK FOR THE SANITARY SEWER AND STORM SEWER IMPROVEMENTS FOR BOYRUM SUBDIVISION, PART 2, IN IOWA CITY, IOWA. RES. 84-5, BK. 81, P. 6, ACCEPTING THE WORK FOR THE PAVING AND STORM SEWER IMPROVEMENTS FOR WALDEN SQUARE IN IOWA CITY, IOWA. RES. 84-6, Bk. 81, p. 7, ACCEPTING THE WORK FOR THE PAVING AND STORM SEWER IMPROVEMENTS FOR ASPEN LAKE SUBDIVISION, PART I, IN IOWA CITY, IOWA. Correspondence: Letter from League of Women Voters inviting the Council members to a meeting with local legislators on Saturday, 1/21/84. Memo from the Traffic Engineer regarding: NO PARKING ANYTIME on Esther Crt. and Parkview Ave. north to the cul-de-sac; Loading zones in the 200 block of East Jefferson, Council Activities January 17, 1964 Page 2 Affirmative roll call vote unanimous, 4/0, Baker, Dickson, Erdahl absent. The Mayor declared the motion carried and repeated the public hearing as set. Councilmembers Baker and Erdahl arrived. Moved by Zuber, seconded by Ambrisco, to recommend to the City of Coralville approval of the final subdivision plat of Woodland Valley Estates, located northwest of the Iowa River and northeast of Stewart Rd., contingent upon receipt of signed legal papers. Staffinember Knight present for discus- sion. The Mayor declared the motion carried unanimously, 6/0, Dickson absent. Moved by Baker, seconded by Zuber, to set a public hearing for 2/14/84, on an amendment to the Planned Area Development plan of Orchard Court, Lots 7 & 8. The Mayor declared the motion carried unanimously, 6/0, Dickson absent. A public hearing was held regarding ordinances establishing the proposed South Summit Street and Woodlawn Avenue Historic Preservation Districts. No one appeared. A public hearing was held on Proposal to Issue Not to Exceed $850,000 Aggregate Principal Amount of the City's Commercial Development Revenue Bonds (Gilbert Tower Associates Project). The following people appeared: Kit Bronson, 914 S. Dubuque Street; Jeffrey Denburg, 1141 E. College, who presented a written statement, a survey of rents in Ralston Creek Village, and a letter from the United Brotherhood of Carpenters and Joiners; Karen Kubby, 914 S.' Dubuque Street; and Atty. Joe Holland, representing Jim and Loretta Clark. Moved by Erdahl, seconded by Strait, to accept the correspon- dence from Mr. Denburg. The Mayor declared the motion carried unanimously, 6/0, Dickson absent. After discussion, Council requested staff report on the total number of Section 8 units, percentage of all units, number of those one bedroom and furnish information on nature of waiting list. ,y4 Moved by Ambrisco, seconded by Zuber, to adopt RES. 84-7, Bk. 81, pp. O" 8-20, APPROVING PROCEEDING WITH THE ISSUANCE AND SALE OF NOT TO EXCEED J.5650tM AGGREGATE PRINCIPAL AMOUNT OF COMMERCIAL DEVELOPMENT REVENUE BONDS (GILBERT TOWER ASSOCIATES PROJECT) OF THE CITY OF IOWA CITY, IOWA. Council requested that the matter re number of units and who must benefit from industrial revenue bonds be scheduled for informal discussion. The Mayor declared the resolution adopted, 5/1, with the following division of roll call vote: Ayes: Ambrisco, Baker, McDonald, Strait, Zuber. Nays: Erdahl. Absent: Dickson. The Mayor announced the following vacancies: Bd. of Trustees for Fire Retirement - one vacancy for a four-year term ending 4/1/88; Bd. of Trustees for Police Retirement - one vacancy for a four-year term ending 4/1/88; Civil Service Comm. - one vacancy for a six-year term ending 411/90;' Historic Preservation Comm. - two vacancies for three-year terms. These appointments will be made at the 2/28/84 City Council meeting. Council Activities January 17, 1984 Page 3 Moved by Zuber, seconded by Strait, to appoint Susan 14. Horowitz, 1129 Kirkwood Ave., to the Planning and Zoning Commission, for an unexpired term ending 5/1/87, and Darrell G. Courtney, 1 Princeton Crt., for an unexpired term ending 5/1/88, on the Planning and Zoning Commission; to appoint Roberta Patrick, 515 Ashland, to the Committee on Community Needs for an unexpired term ending 3/1/86; to appoint Ron Vogel, 307 Third Ave., to the Resources Conservation Commission for an unexpired term ending 1/1/85. The Mayor declared the motion carried unanimously, 6/0, Dickson absent. Moved by Strait, seconded by Zuber, to accept the letter from Doug Tvedt, The Airliner, re problems with Dooley's and refer to the City Manager for reply. The Mayor declared the motion carried unanimously, 6/0, Dickson absent. Councilmember Baker thanked John Seward for his service as chair of the Planning and Zoning Commission, and noted work done on the zoning ordinance and in the College Hill Park area. A letter of appreciation from the Mayor will be sent. Councilmember Ambrisco noted the memo from the City Manager re mixed uses in government buildings and requested it be included with proposals for Block 64-1A and the concept be considered in re to the parking study. Councilmember Strait inquired as to whether the subject of Project Hard Times (bus service subsidy for the unemployed) would be discussed this evening. Ambrisco inquired as to the results of the program. After discussion, Councilmembers agreed to schedule the matter for discussion on January 24. City Attorney Jansen explained the necessity for adding the Liquor License for Four Cushions INC. dba Dooley's to the agenda and reported on the. options available to Council. Atty. Richard Zimmerman, representing Four Cushions, INC., appeared. After discussion, moved by Erdahl, seconded by Strait, to approve the Class C Liquor License for Four Cushions INC. dba Dooley's. 18-20 S. Clinton Street. Atty. Zimmerman stated he would initiate civil action for declaratory judgement re the sign within four weeks and further stated his client would not take approval at this point as a waiver of any rights the Council might have or omission of the legality of the sign. The Mayor declared the motion carried, 4/2, with the following division of voice vote: Ayes: Baker, Erdahl, McDonald, Strait. Nays: Ambrisco, Zuber. Absent: Dickson. Moved by Erdahl, seconded by Baker, to adopt RES. 84-8, Bk. 81, P. 21, ISSUING A DANCING PERMIT FOR DOOLEY'S, 18-20 SOUTH CLINTON STREET. The Mayor declared the resolution adopted, 4/2, with the following division of roll call vote: Ayes: Baker, Erdahl, McDonald, Strait. Nays: Zuber, Ambrisco. Absent: Dickson. Moved by Strait, seconded by Ambrisco, to adopt RES. 84-9, Bk. 81, pp. 22-29, CERTIFYING UNPAID WATER, SEWER AND REFUSE CHARGES TO COUNTY AUDITOR FOR COLLECTION IN THE SAME MANNER AS A PROPERTY TAX. The following people appeared in opposition: Gretchen Grimm, R.R. 2; and Scott Shepherd, 601 Keokuk Ct. Finance Director Vitosh and City Treasurer Heaton present for discussion. Affirmative roll call vote unanimous, 6/0, Dickson absent. The Mayor declared the resolution adopted. Moved by Erdahl, seconded by Ambrisco, to adopt. RES. 84-10, Bk. 81, pp. 30-32, AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST A MEMORANDUM OF AGREEMENT WITH THE JOHNSON COUNTY BOARD OF SUPERVISORS TO SUPPORT THE COUNTY'S APPLICATION FOR STATE COMMUNITY DEVELOPMENT BLOCK GRANT Council Activities January 17, 1984 Page 4 FUNDS FOR A CONSOLIDATED HUMAN SERVICE FACILITJ AND COMMITTING CITY FUNDS FOR SUCH PROJECT. Council requested s aff amen the resolution to include a -clarification of the amount ($285,000) of Community Block Grant funds. Erdahl and Ambrisco requested their motion be changed to reflect such amendment. Affirmative roll call vote unanimous, 6/0, Dickson absent. The Mayor declared the resolution amended and adapted. Councilmembers Erdahl and McDonald noted the effort by Human Services Coordinator Cheryl Mintle, then Mayor Mary Neuhauser, and Bd. of Supervisors Chair Don Sehr. Councilmembers Baker and Ambrisco reiterated their concern re information being distributed to Council at the last minute and no time given for review of that informa- tion. Moved by Zuber, seconded by Erdahl, to adopt RES. 84-11, Bk. 81, p. 33, A RESOLUTION AS A RECORD OF RELEASE OF ANY RIGHTS, TITLE, OR INTEREST IN LOT 4 AND THE WEST 50 FEET OF LOT 3, BLOCK 64, O.T. FROM THE CITY COUNCIL OF I014A CITY ACTING AS THE LOCAL PUBLIC AGENCY IN CONNECTION WITH URBAN RENEWAL PROJECT R-14. Affirmative roll call vote unanimous, 6/0, Dickson absent. The Mayor declared the resolution adopted. Moved by Erdahl, seconded by Baker, to adopt RES. 84-12, Bk. 81, pp. 34-36, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO A CERTIFICATE OF COMPLIANCE PERTAINING TO CERTAIN PROPERTY OWNED BY THE CITY OF IOWA CITY AS THE LOCAL PUBLIC AGENCY AND LOCATED WITHIN THE URBAN RENEWAL PROJECT AREA: URBAN RENEWAL PARCEL 64-1b (HOTEL SITE). Affirmative roll call vote unanimous, 6/0, Dickson absent. The Mayor declared the resolution adopted. Moved by Erdahl, seconded by Strait, to adopt'RES. 84-13, Bk. 81, pp. 37-38, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AGREEMENTS FOR THE ACQUISITION OF REAL PROPERTY FOR RIGHT-OF-WAY PURPOSES, TEMPORARY CONSTRUCTION EASEMENTS AND A BORROW EASEMENT, ALL FOR THE'CAMP CARDINAL ROAD BRIDGE RELOCATION PROJECT. The City Manager noted this was the revised resolution discussed at informal session. Affirmative roll call vote unanimous, 6/0, Dickson absent. The Mayor declared the resolution adopted. Moved by Zuber, seconded by Ambrisco, to adopt RES. 84-14, Bk. 81, pp. 39-43, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN AGREEMENT BETWEEN THE CITY OF IOWA CITY AND THE IOWA DEPARTMENT OF TRANSPOR- TATION FOR A FEDERAL -AID BRIDGE REPLACEMENT PROJECT FOR THE RECONSTRUCTION OF THE IOWA AVENUE BRIDGE OVER THE IOWA RIVER. Baker asked if the $1,200,000 figure included the construction of foot bridge as well as the Iowa Avenue bridge. The City Manager stated that the estimate did include both. Baker questioned if the two items could be voted upon separately. Individual Councilmembers discussed the proposed agreement with the University whereby the cost of the foot bridge would be shared 50/50. Baker felt the University should pay more. Asst. City Engr. Gannon explained this resolution was for funding of the project, whether or not the foot bridge is built has no bearing at this point. Councilmembers requested discussion of the temporary foot bridge be scheduled for informal discussion. Affirmative roll call vote unanimous, 6/0, Dickson absent. The Mayor declared the resolution adopted. Moved by Ambrisco, seconded by Erdahl, ordinances must be considered and voted on meetings prior to the meeting at which it is pended, that the first and second consideration that the rule requiring that for passage at two Council to be finally passed be sus - and vote be waived and that Council Activities January 17, 1984 Page 5 ORD. 84-3168, Bk. 23, pp. 30-35, AMENDING SECTION 23-189 OF THE MUNICIPAL CODE OF IOWA CITY TO CHANGE SPEED LIMITS ON PARTS OF SYCAI40RE STREET, be voted on for final passage at this time. Affirmative roll call vote unani- mous, 6/0, Dickson absent. The Mayor declared the motion carried. Moved by Ambrisco, seconded by Erdahl, that the ordinance be finally adopted at this time. Affirmative roll call vote unanimous, 6/0, Dickson absent. The Mayor declared the resolution adopted. Moved by Strait, seconded by Erdahl, that the rule requiring that ordinances must be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be sus- pended, that the first and second consideration and vote be waived and that ORD. 84-3169, Bk. 23, pp. 36-37, AMENDING CHAPTER 18 OF THE MUNICIPAL CODE OF THE CITY OF IOWA CITY, IOWABY ADDING THERETO NEW SECTION 18-44(h) PROVIDING FOR JUDICIAL REVIEW OF ACTIONS OF THE HUMAN RIGHTS COMMISSION, be voted on for final passage at this time. Affirmative roll call vote unanimous, 6/0, Dickson absent. The Mayor declared the motion carried. Moved by Strait, seconded by Erdahl, that the ordinance be finally adopted at this time. Affirmative roll call vote unanimous, 6/0, Dickson absent. The Mayor declared the ordinance adopted. Moved by Erdahl, seconded by Strait, that the ORDINANCE ADOPTING THE 1982 EDITION OF THE UNIFORM BUILDING CODE AS AMENDED. SAID CODE TO BE KNOWN AS THE IOWA CITY BUILDING CODE, be given second vote for passage. ' Affirma- tive roll call vote unanimous, 6/0, Dickson absent. The Mayor declared the motion carried. Moved by Erdahl, seconded by Zuber, to adopt. ORD. 84-3170, Bk. 23, P p. 38-40, AMENDING CHAPTER 17 OF THE CODE OF ORDINANCES BY REDEFINING ROOMING HOUSE, be passed and adopted. The Mayor declared the ordinance adopted, 5/1, with the following division of roll call vote. Ayes: Ambrisco, Erdahl, McDonald, Strait, Zuber. Nays: Baker. Absent: Dickson. The City Manager reported that Ed Zastrow of Bushnell's Turtle notified him of some settling in his building. The City Manager stated he had spent time with Mr. Zastrow, discussed it with the City Attorney, and notified the hotel developer, contractor, and engineers. Shive-Hattery will meet with Mr. Zastrow tomorrow. Council will receive additional information. Moved by Zuber, seconded by Ambrisco, to adjourn 10:00 P.M. The Mayor declared the motion carried, 5/1, Strait voting "no" and Dickson absent. MARIAN K. KARR, CITY CLERK 0 Councilmembers present: Dickson, Baker, Informal Council Discussion January 28, 1984 McDonald, ErdahI, Zuber, Strait, Ambrisco, Staff present: Berlin, Karr, Vitosh, Kimble. Tape recorded: Reel 84-C6, Side 1, 62 -End, Side 2 all; Reel 84-C10, a11; 84-C11, all; 84-C12, Side 1, all, Side 2, 1-107. Proposed Budqet FY85 Equipment Maintenance Service (p. 299) Reynolds Reel 84-C6 Side 1 Vitosh explained how equipment maintenance on a long term basis through an operating chargeback and a replacement fund. Terry Reynolds noted that through a maintenance contract, the Iowa City Transit does some of the heavy mechanical work for CAMBUS and Coralvile Transit. No body work is currently done but that is expected to change in the new facility. The problems with the natural gas powered vehicles is still being examined.. Berlin noted that the $12,000 for subcompact car is actually for two cars. Reynolds noted that past budget reductions have been possible because of mild winters. Strait suggested eliminating some of the capital outlay and adding it to human services funding. Berlin noted that cuts now would result in higher costs in the long run because of higher maintenance bills for older equipment. Vitosh pointed out that FY84 ending balances should be accurate to within 5%. Erdahl suggested that a three or four year projection would help plan each year's budget. Reynolds pointed out that the City has 270 units of equipment from riding lawn mowers to bulldozers. Vitosh pointed out that this budget simply allows for replacement of current units rather than additional units. Energy (p. 89) Webb Rich Webb said that energy conservation efforts this year include the energy management systems installed in the library and in the new transit building. The transit building will also benefit from an infrared heating system. Webb will later provide details on the actual savings' resulted from the new measures. Berlin pointed out that energy costs are the biggest City expense after salaries. High efficiency heating units aren't currently being considered for the City because the high cost of replacing existing units that aren't faulty. Projected energy consumption is based on Iowa -Illinois Gas & Electric rates. Berlin noted that half-time energy audit is working well but expansion into the public areas would need a full-time auditor. Planning (p. 75) Schmeiser, Boothroy Schmeiser noted the increase in funding for the Urban Planning Division budget and the decrease in funding for administrative support from CDBG program to support a staff person to review building permits that relate to historic structures. Vitosh and Berlin explained how fractional positions to the department are calculated. In answer to a question from Ambrisco, Berlin explained that future sewer rate increases would be Informal Council Discussion January 28, 1984 Page 2 discussed at later meetings. Vitosh explained the schedule for approving the budget to meet State deadlines. The budget must be approved by the 28th to meet State certification deadlines. JCCOG (p. 276) Schmeiser, Hencin Reel 84-C6 Side 2 Schmeiser said that the Board of Directors must also approve the JCCOG budget. Schmeiser said that work on the new zoning ordinance should result in a smoother zoning process. The workload for the Planning and Zoning Department still hasn't let up. Relations with JCCOG and the Urban Fringe Committee have been very good. Ambrisco noted the importance of Planning and Zoning and economic development of the area as well as civic public relations. Cable TV (p. 40) Terry, Shaffer Broadband Telecommunications Division is funded only through the 3% franchise fee on Hawkeye Cable's revenues. Up to 5% can be charged through petition with the FCC. Some cities are now requesting the 5% fee. Berlin noted that the community wide system hasn't developed because the University institutional network hasn't come into existence. Berlin noted that Drew Shaffer's salary is under review. Bill Terry said that Shaffer is one of the top ten people in his field. Berlin said that Anne Carroll is continuing to explore the situation. Increases in the Telecommunica- tions budget are because of expanded services and repayment of front end costs that were granted when the division originally was started. Shaffer said that a tape changing machine would make the City cable channels more visible and entertaining but this item isn't currently in the budget due to. high equipment cost. Terry said that the $.95 cable increase will generate about $6400 extra for the City. Shaffer noted that the Univer- sity has not yet been integrated into the cable systems. Staff will explore grants, increase in franchise ,fee and negotiations with the University re institutional network. Public Works Engineering (p. 87) Schmadeke, Farmer 84-ClO Side 1 Schmadeke noted that there have been no changes in personnel in the Public Works Divisions although there have been salary adjustments. Traffic Engineering (p. 155) Schmadeke, Brachtel Vitosh noted that the biggest increase has been in street lights. There will be a report on past changes in street lighting. Any new lights wouldn't be included in this budget. New lights wouldn't get discount rates. Streets (p. 158) Schmadeke, Stockman Stockman reported that currently a mixture of four parts sand and one part salt is being used on the streets with a 50/50 blend during ice storms. In response to a question from Strait, Stockman said that cold patching of potholes is done this time of year to protect the public safety. Informal Council D-.cussion January 28, 1984 Page 3 Pollution Control (p. 217) Schmadeke, Boren Schmadeke said that the Pollution Control budget does not include money for upgrading systems. Vitosh said that administrative overhead is the indirect cost of a division from the City Manager's office, the Clerk, the Finance office, etc. Ambrisco asked about the $100,000 damage to the sewer plant. Vitosh said that the City has paid for repairs and final resolution depends upon negotiations with the company andpossible litigation. Vitosh explained that changes in cycles for building and accounts receivable affect budget figures. F Water (p. 226) Schmadeke, Kron f McDonald noted that there seemed to be more main breaks this year. Cleo Kron replied that sudden temperature changes have caused the problems. F Refuse (p. 234) Schmadeke, Stockman fThe Council agreed that the Refuse Division has been doing a good job and E is appreciated by the public. Landfill (p. 239) Schmadeke, Stockman S ( Berlin said that a study on the leachate problem at the landfill continues and will probably be an ongoing problem. Most landfills have a problem with leachate and at least at the current site, the problem is contained. k Capital Improvements Program Scott Boulevard (p. 12) 84 -CIO Side 1 McDonald stated that the Chamber of Commerce did a study of the truck traffic last July and requested the completion of Phase 3 and Phase 4. Council discussed the purpose of the project and the amount of truck traffic that utilized Scott Blvd. Schmadeke explained the proposed route. McDonald asked the Council to review background information on this project before budget changes and decisions were made. Airport Projects (p. 42) 84-C10 Side 2 Vitosh said that the total cost of the airport master plan improvements will be made in FY85. Zehr explained that the bonding levels won't change in FY85 but he expects the federal portion to increase. Zehr said that there are commitments for all the hangar space and leases are being finalized. Vitosh said that 12 year G.O. Bonds will be used and explained that the project is contingent on the FAA funding. Park and Recreation (p. 38-39) Fred Riddle said that Mercer Park diamond lights need to be replaced because they are inefficient and unsafe. The current incandescent lights have lost power and pose extreme safety problems. Metal halide lights would reduce maintenance and energy costs as well as improving night lighting at the diamonds. Showalter said that the six foot chain link fence for the ball diamonds wouldn't be dangerous and it wouldn't be cost Informal Council Dibcussion January 28, 1984 Page 4 effective to buy 8 foot fencing. Erdahl and Strait will research liabil- ity and safety concerns of using six foot chain link fences in ball parks. Council agreed to fund the lights and fencing requests in FY85. Swimming Pool (p. 36) Showalter reviewed past funding plans to build a swimming pool, including sharing costs with the school district and University. Fred Riddle said that a joint facility, used by the schools, University and Parks Division would greatly benefit the community. Councilmembers discussed renovation of City Park Pool. Berlin stated that year-round demand for swimming merits building an indoor facility, perhaps being built jointly with the school district.. Councilmembers agreed to the project as scheduled in the proposed budget schedule. Scott Park (p. 37) Council agreed to keep funding of the park in FY89. Sidewalks - Willow Park & Mercer Park (p. 29) Council discussed the safety problems in the Mercer Park and Willow Creek Park areas without sidewalks. Council agreed to move funding of the sidewalk projects to FY86. Gymnasium Fund (p. 182 - Proposed Budget) Fred Riddle requested $10,000 for a fund to be used in the future for additional gymnasium space. Showalter reported on previous Council discussion stating that 25% of the hotel/motel tax be used for recreation facilities and specifically earmarked for a pool. Erdahl suggested that the hotel/motel fund be divided between a park fund and a facility fund. s Berlin stated that Council will receive background information and that a discussion will be scheduled. Showalter suggested that a meeting be set up between Parks and Recreation and the Council. Council directed the word "outdoor" be eliminated from the "outdoor pool facility" funding request (p. 36). Sewer (p. 47) 84 -CII Side 1 Berlin said that the sewer plant improvement proposal is compatible with any probable future sewer plant project. In reply to a question from Ambrisco, McDonald said that this project would not affect the east side moratorium. This project is necessary partly because long term mainte- nance has been deferred in the past. The Council agreed to support the project. East Side Water Storage Tank (p. 47) Cleo Kron explained that the east side water storage tank is necessary to remedy low east side water pressure. Schmeiser said that the new First Avenue development will make pressure problems more severe. The 2 million gallon tank is a practical and economical size. The Council agreed with the proposal. Informal CouncilDi cussion January 28, 1984 Page 5 First Avenue Project (p. 13) Schmadeke noted that inflation is adding to the cost of First Avenue Project. Erdahl suggested discussing Scott Blvd. and First Avenue projects together, decide on a policy, and then allow Planning and Zoning to implement it. The Local Road issue is currently being discussed by the County and State. Melrose Avenue Paving (p. 14) i Farmer explained that this project will only affect Melrose Avenue from West High to the new Interstate west of town. The staff recommends the change because of safety concerns. Rohret Road Paving (p. 15 Schmadeke explained that this project would pave Rohret Road from Mormon Trek to the new Interstate bridge. Erdahl suggested that staff should investigate whether the developer should contribute to theavis ( Schmeiser said that such an assessment is rare at the time of the develop- ! ment but later assessments are sometimes made. Erdahl noted that six Council votes are needed to pass such an assessment. Legal will review. DodcLt. & Dubuque Rd Improvements (p. 16 R 21 Berlin explained that the State may help with this project. Kirkwood Circle Improvement (p. 17) Berlin said that this is the second year that this project has been before CCN at the request of the neighbors. No block grant money was allowed for the project last year. It could still be financed through special assessment. CCN has recommended funding $60,000 from CDBG money this year with the remainder coming from GO bonds. Berlin suggested that either GO bonds or revenue sharing fund the remainder of the project. The Council agreed to delay the project for a year in order to agree on the funding. Dubu ue Street - Iowa Ave to Park Road (p. 18) Council discussed the request to widen Dubuque Street from the current 41 feet to 45 feet. Farmer stated that FAUS funding requires widening to a minimum of 45 feet and the existing road has deteriorated extensively. Berlin emphasized that the deterioration has created a serious safety problem. Dickson said that trees should be saved. Erdahl suggested using F0 87- The Council agreeditsueted butgg as nt ins tthe tOption� of restoringarthto e original schedule. Staff will report justification for reconstruction and possibility of reconstructing only one side to reduce tree removal. K eokuk�sky (P 19) 84-C11 There was no discussion. Side 2 North Dubuque Street Sidewalk (p. 34) Berlin stated that citizens have complained about the pedestrian problems along Dubuque Street. Erdahl stated that the University should be contacted to address this problem. Informal Council 0 .ussion January 28, 1984 Page 6 Taft Speedway, (p. 20) Berlin said that residents and developers have requested sewer faciities and road work. Council agreed a portion of the project will be special assessment and the rest will come from GO bonds. Dodge St. - Dubuque Rd. to Governor (p. 21) f Farmer said that the widening of Dodge Street will necessitate removing the Hilltop Tavern. Council will leave this in the CIP as scheduled but will look at alternatives to handle the traffic safety adequately. Railroad Crossings - Rock Island Line (p. 22,23) Farmer explained that with the questionable financial status of the Rock Island Railroad, the City will have to fund 40% of the project. State grade crossing repair monies will fund 60% of the project. Erdahl ex- pressed preference for the rubberized crossings. Council agreed to repair Dubuque Street and Clinton Street crossings. Iowa Avenue Bridge (p. 24) The Iowa Avenue Bridge should be funded. Council will discuss the footbridge issue at a later date. f Burlington Street Bridge (p. 25) Berlin said financial aid bridge replacement program monies will assist in ffunding this project. A study will decide the need to reconstruct or i build a new structure. G Dodge Street Bridge Deck Repair (p. 26) t Farmer stated that approaches to the bridge can be repaired. Burlington St. Bridge at Ralston Creek (p. 27) F � Farmer said that last year's bridge inspection revealed the very poor condition of the bridge,deck. Erdahl suggested also doing something about the sidewalks. Berlin said that the bridge might need to be repaired this summer to prevent a hazard. Benton St. Bridge (p. 28) Farmer explained that this project will include widening the Benton Street Bridge which could necessitate moving Mumm's Tavern. Staff will report back on amount of land needed. North Dubuque Street Sidewalk (p. 34) Berlin stated that citizens have complained about the pedestrian problems along Dubuque Street. Erdahl stated that the University should be contacted to address this problem. Informal Council D"Ussion January 28, 1984 Page 7 CBD Clinton Street (P. 34) Farmer explained that repair will not include the University's side of the street. The project replaces the existing pavement with Portland cement concrete. Ralston Creek (p. 35) Berlin said that the acquisition of the property at 11 S. Dubuque was considered by a previous Council. Erdahl noted that the property acquisi- tion and construction of a retaining wall is part of the overall Ralston Creek plan. Bus Fleet Expansion/Replacement (p. 40) Berlin said that this project provides for the purchasing or remanu- facturing of the buses and projected federal transit assistance will not be lessened. Maintenance Gari (p. 41) Berlin noted that this year the federal government would fund 5% less of the cost of the maintenance garage than last year. He added that the current federal budget proposes another reduction of the transit assis- tance. Erdahl said that the proposed purchase price for the old UMTA garage seems far too high. Council agreed to wait until a second ap- praisal is made of the property before deciding on funding and compare renovation of old building versus new construction. North Corridor Sewer (p. 44) Erdahl noted that the question ofspecial assessments due to the sewer installation needs to be discussed during the sewage treatment plant discussions. A memo exploring special assessments and tap in fees will be prepared. Shamrock 6 Arbor Drainageway (p. 46) Farmer said that the surveying for the project will start when weather permits. CIP Pending List (p. 49,50,51) 84-02 Side 1 Berlin reviewed each item on the CIP pending list briefly. Council agreed that the Melrose Court Improvements need to be scheduled for a separate discussion. It City Clerk (p. 19) Karr 84-02 Side 1 Karr noted that the only change in the Clerk's budget is the expanded service level of the Minute Taker. Berlin explained that this frees Karr for the more important tasks of the Clerk rather than being a full-time secretary. Karr still does the final editing of the minutes. Karr noted that last year saw an increase in Council meetings. ■ Informal Council De__I�ussion January 28, 1984 Page 8 FINANCE Administration (p. 46) Vitosh Vitosh said that the Finance budget does include the transfers that go to the Enterprise Fund as detailed on P. 48. } Accounting (p. 49) Vitosh Vitosh pointed out that the Council has already approved the addition of 1-1/2 Accountant positions. An expanded service level is also requested for the addition of a data processing assistant. Erdahl noted that the increased positions are a major change. Vitosh said that although the new positions have been filled for less than a month, the benefits are already f apparent. The funding for the data processing position includes equipment costs. Purchasing & Central Services (p. 55) Vitosh Vitosh noted that this area has a very small increase. Ambrisco ques- tioned procedure for outside printing for small printing jobs. Berlin noted that telephone business consumes a lot of the time in the division. Treasury (p. 58) Vitosh Vitosh noted that funding changed little for the Treasury Division under the new budget. The biggest problem for the division is that there is only one professional in the division. Complex tasks cannot be shared by the non-professionals in the division. Berlin said that some of the public relations work currently forced on the division director could be shifted to a specially created position. Word Processing (p. 63) Vitosh No discussion. Risk Management (p. 66) Vitosh Vitosh said that efforts are currently underway to reduce premium costs by bidding out the insurance policy. Ambrisco noted the importance of being in touch with the legislature about local needs. Parking (p. 209) Vitosh Vitosh said that there has been a large increase in the amount transferred to the general fund for parking fines to repay the original startup costs for the ramps. Vitosh noted that the additional cashiers have been added in the ramps until 3;00 AM which has proved sufficient funds to pay for the cashiers' salaries as well as reducing vandalism. Ambrisco questioned the staff parking spaces near the cashier booths. Vitosh explained that the transfers andewhen necessaryto withsure equipment repairs. access Berlinles fr saidothat nhe didn't foresee a time when parking generates surplus revenue. Informal Council D`'.ussion January 28, 1984 Page 9 City Council (p. 17) Erdahl explained the recently passed ordinance whereby Council would consider its own salary as a part of the budget review process for the fiscal year in which an election would occur. Vitosh noted that this division would try to hold increases to 3%. Travel is under the Services & Charges section and is funded at $3500. Councilmembers discussed travel and suggested funding travel to $5,000. Civil Rights (p. 70) Berlin Berlin said that Phyllis Williams is the only full-time person in Civil Rights. She spends most of her time with the commission while the part-time employee is funded with a HUD grant and works primariy with housing. Baker questioned length of time (16 months) to close a case. Staff will respond. City Manager (p. 28) Berlin 84-C12 Side 2 The $50,000 change is for the computer study done by Finance. Vitosh noted the $40,000 previously under the City Council section for economic development now is under a separate budget. The money for the tourism convention bureau came from the hotel/motel tax. Berlin said that the Council would eventually have to decide the role of City staff in economic development. Salaries Berlin said that an executive session will be held after Monday's informal discussion. General Revenue Bonds Erdahl asked Vitosh to prepare a memo summarizing GO bond standards and the City's use of these bonds. Meeting adjourned at 1:40 P.M. i I Informal Council Discussion January 30, 1984 Informal Council Discussion: January 30, 1984, 6:30 p.m., in the Conference Room of the Civic Center. Mayor John McDonald presiding. Councilmembers Present: McDonald, Zuber, Strait, Baker, Erdahl, Ambrisco, Dickson. Staff Present: Berlin, Helling, Karr, Boothroy, Vitosh, Kimble, Jansen, Mintle, Lundell, Davidson, Fowler, Ruppert. Tape Recorded: Reel 84-C9, Side 2, 43 -End; 84-C13, Sides 1 and 2, All; 84-C14, Side 1, All, Side 2, 1-346. Applications to Planning and Zoning Commission Establishing Historic Preservation Districts. Boothroy said that this is first consideration to approve the adoption of ordinances for establishing Iowa City historic preservation districts in the Woodlawn Avenue and South Summit areas. Both areas have been previously established by the federal government as historic preservation districts. Council Agenda 1. In response to a concern raised by Baker, McDonald stated that Dick Blum had made application to the Airport Zoning Commission before his appoint- ment as chairperson. 2. Strait inquired if the City would benefit from a complete inventory of all of Iowa City's easement rights. Jansen explained that the research time and expense doesn't merit doing an inventory at this time. 3. Baker asked the Council to send a formal response to Governor Branstand regarding the World Trade Center. Ambrisco said that Councilmembers should :•fait and attend the February meeting scheduled for Iowa City on the proposed Center to gain more information. 4. Strait stated that he would like the Council to send an official response opposing the Iowa Civil Rights Commission's amendments to its Rules of Practice. Council will discuss this issue at the February 13 informal Council discussion. f 5. Baker requested additional information from the City Assessor on his recent report on tax exempt properties. Berlin will investigate the matter. Rules Committee Erdahl said that Councilmembers will receive minutes of the January 30 meeting of the Iowa City Council Rules Committee prior to discussion. Informal Council Discussion January 30, 1984 Informal Council Discussion: January 30, 1984, 6:30 p.m., in the Conference RoomRoom ofthe�ivic Center . Mayor John McDonald presiding. Councilmembers Present: McDonald, Zuber, Strait, Baker, Erdahl, Ambrisco, Dickson. Staff Present: Berlin, Helling, Karr, Boothroy, Vitosh, Kimble, Jansen, Mintle, Lundell, Davidson, Fowler, Ruppert. Tape Recorded: Reel 84-C9, Side 2, 43 -End; 84-C13, Sides 1 and 2, All; 84-C14, Side 1, All, Side 2, 1-346. Applications to Planning and Zoning Commission Establishing Historic Preservation Districts. Boothroy said that this is first consideration to approve the adoption of ordinances for establishing Iowa City historic preservation districts in the Woodlawn Avenue and South Summit areas. Both areas have been previously established by the federal government as historic preservation districts. Council Agenda 1. In response to a concern raised by Baker, McDonald stated that Dick Blum had made application to the Airport Zoning Commission before his appoint- ment as chairperson. 2. Strait inquired if the City would benefit from a complete inventory of all of Iowa City's easement rights. Jansen explained that the research time and expense doesn't merit doing an inventory at this time. 3. Baker asked the Council to send a formal response to Governor Branstand regarding the World Trade Center. Ambrisco said that Councilmembers should wait and attend the February meeting scheduled for Iowa City on the proposed Center to gain more information. 4. Strait stated that he would like the Council to send an official response opposing the Iowa Civil Rights Commission's amendments to its Rules of Practice. Council will discuss this issue at the February 13 informal Council discussion. 5. Baker requested additional information from the City Assessor on his recent report on tax exempt properties. Berlin will investigate the matter. Rules Committee Erdahl said that Councilmembers will receive minutes of the January 30 meeting of the Iowa City Council Rules Committee prior to discussion. Parking Councilmembers discussed parking concerns and alternatives. Issues raised were accommodating longer term parking, giving preference to short-term parking, encouraging car pooling, parking ramp designs, shuttle services from outlying areas, mixed use parking ramp concepts, parking ramp exterior landscape, ramp design aesthetics, building the additional two stories to the Dubuque Street ramp, and continuing the second phase of the parking study. Lee Staak stated that a Parking Committee has been formed by the Chamber of Commerce to investigate the parking needs and concerns of the Iowa City area and the University of Iowa is currently studying the University's long range parking needs. Staak will serve as chairperson. Councilmembers gave preliminary approval to add two floors to the Dubuque Street ramp and asked staff to continue into phase 2 of the parking study. Human Services Agencies Fundin Members of the Board of Supervisors, United Hay Director and various human services directors were present to discuss human services funding with the Council. Mintle briefly reviewed the FY85 human services agency funding requests. Ambrisco requested Council consider funding Red Cross. Larry Belmond, Red Cross Director, explained that the $4,000 funding request represents only 7.5% of his budget. He also noted that the Red Cross also provides numerous services to the community. Council rejected the Red Cross funding request. McDonald stated that money should not be allocated to any new agencies, such as MECCA, because of the Council's earlier commitment to provide $350,000 in community development block grants and land for a human service facility. Erdahl noted that the Council is not the body charged with major human services funding. He stated that they should lobby state legislators to endorse greater funding of substance abuse programs. Supervisor Dick Myers stated that the City benefits from MECCA and should help fund that agency. Berlin stated that MECCA has assisted Iowa City with alcohol related problems and that the City should consider funding MECCA next year. Mintle reviewed the human service agency salary study. Council noted that inequities exist within various agency directors' salaries and benefits. Council agreed to put $6,000 into a contingency fund to equalize salaries. Councilmembers also agreed that Rape Victim Advocacy director's salary should not exceed $17,000. Vitosh stated that the FY85 human services agency funding totaled $167,943. Councilmembers agreed with the funding. Budget Review Berlin reviewed the budget timetable, noting that property tax levy cannot be increased after the public hearing. Council discussed specific budget items including the Senior Center staff request, the Library computer proposal, the Police Department's car request, recreation facilities and pool handicap lift equipment, the request for two 2 -ton trucks, pay for aerobic instructors, the Housing Inspection full time secretary needs. Berlin noted that Drew Shaffer's salary will be discussed in executive session. McDonald stated that Council will schedule discussion of Melrose Court improvements once background information has been reviewed. Erdahl asked staff to review the C �--1 3 use of firefighters as housing inspectors. Berlin stated that staff will study the fee structure utilized by the Housing and Inspection Department. In response to a CCN letter regarding Brookland Park, Erdahl suggested funding jthe request from the General Fund. Berlin noted that the Council should meet with Parks and Recreation to decide the division of funding from the ho- tel/motel money into the park acquisition and recreation facility funds. Council tentatively agreed to reject funding for the following: the Senior f Center staff request, the Library computer project, the Police Department's supervisor vehicle and one 2 -ton dump truck in the Equipment Division. They agreed to fund the Recreation Center pool accessibility equipment and office ceiling request. Council discussed the Council travel budget. Berlin will prepare a list of specific programs and conferences for the upcoming year. Dickson and Strait agreed to attend the February 8 meeting of the Southeast League of Iowa Cities in Ottumwa. Executive Session j Moved by Baker, seconded by Dickson, to adjourn to executive session under Section 28A.5.H. strategy - non-union employees, to discuss strategy in matters relating to employment conditions of employees who are not covered by collective bargaining agreement under Chapter 20 and under Section 20 collective bargaining, to discuss as a public employer, strategy regarding collective bargaining with City employee organizations, as such is exempted from the provisions of Chapter 28A according to Chapter 20.17(3). Affirma- tive roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried, 9:15 p.m. i