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HomeMy WebLinkAbout1984-01-31 Bd Comm. minutesMINUTES BROADBAND TELECOIMIUNICATIONS COMMISSION NOVEMBER 15, 1983 - 4:00 PM CIVIC CENTER CONFERENCE ROOM MEMBERS PRESENT: Ehninger, Johnson, Madsen, Sigrin, Terry MEMBERS ABSENT: None. OTHERS PRESENT: Karen Kalergis and Bill Slough of Hawkeye Cablevision; Connie Tiffany of the Iowa City Public Library STAFF PRESENT: Shaffer RECOMMENDATIONS TO COUNCIL: Pertaining to Section 14-64(b)(1) of the Cable Ordinance, the BTC recommended that in the future the BTC could make use of more time than the currently allotted 60 days (the timeframe within which they had to make a recommendation on the rate increase request). The BTC recomuended 120 days for City Council and 120 days for the BTC would be a reasonable division of time and that this would still leave the total number of days now allotted for such decisions the same (240 days). MATTERS PENDING COUNCIL -COMMISSION DISPOSITION: The cable ordinance amendments recommended to Council by the BTC. MEETING CALLED TO ORDER: Meeting called to order at 4:01 PM. MINUTES: Moved by Johnson, seconded by Ehninger to accept October 26, 1983 BTC minutes. Unanimously approved. SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN: The BTC received responses from the University representatives indicating a willingness to discuss the problem of large student use of the community access facilities offered by Hawkeye in the library. The BTC discussed further the options available to them and the City with regard to high student usage of this equipment and requested documentation from Kalergis of student usage. Documentation of Coralville resident usage was also requested. The Subcommit- tee on Alternatives to Public Access Channel 26 Management and Operation presented their report. This report said they had received and were processing information about how Portland and Austin have managed, structured and operated their access sytems and channels. The subcommittee is still identifying the exact need for and usefulness of such alternative approaches (such as a nonprofit organization) but did recommend that tentatively such an approach seems worth pursuing. The BTC endorsed further investigation in this area. The BTS FY84 budget was distributed and should be discussed at the BTC's next meeting. Shaffer reported on the INET (institutional network) conference he attended in Madison. Shaffer also reported on an article he and Kalergis coauthored for the Community Television Review (CTR) magazine about INETs nationwide. Blough reported that the Cable Health Network is now offered as a cable service in Iowa City on Channel 30 and that a new Weather Channel will be 107 JORM MICROLAB mc"MWM mm" SERIES MT -8 MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION NOVEMBER 15, 1983 - 4:00 PM CIVIC CENTER CONFERENCE ROOM MEMBERS PRESENT: Ehninger, Johnson, Madsen, Sigrin, Terry MEMBERS ABSENT: None. OTHERS PRESENT: Karen Kalergis and Bill Blough of Hawkeye Cablevision; Connie Tiffany of the Iowa City Public Library STAFF PRESENT: Shaffer RECOMMENDATIONS TO COUNCIL: Pertaining to Section 14-64(b)(1) of the Cable Ordinance, the BTC recommended that in the future the BTC could make use of more time than the currently allotted 60 days (the timeframe within which they had to make a recommendation on the rate increase request). The BTC recommended 120 days for City Council and 120 days for the BTC would be a reasonable division of time and that this would still leave the total number of days now allotted for such decisions the same (240 days). MATTERS PENDING COUNCIL -COMMISSION DISPOSITION: The cable ordinance amendments recommended to Council by the BTC. MEETING CALLED TO ORDER: Meeting called to order at 4:01 PM. MINUTES: Moved by Johnson, seconded by Ehninger to accept October 26, 1983 BTC minutes Unanimously approved. SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN: The BTC received responses from the University representatives indicating a willingness to discuss the problem of large student use of the community access facilities offered by Hawkeye in the library. The BTC discussed further the options available to them and the City with regard to high student usage of this equipment and requested documentation from Kalergis of student usage. Documentation of Coralville resident usage was also requested. The Subcommit- tee on Alternatives to Public Access Channel 26 Management and Operation presented their report. This report said they had received and were processing information about how Portland and Austin have managed, structured and operated their access sytems and channels. The subcommittee is still identifying the exact need for and usefulness of such alternative approaches (such as a nonprofit organization) but did recommend that tentatively such an approach seems worth pursuing. The BTC endorsed further investigation in this area. The BTS FY84 budget was distributed and should be discussed at the BTC's next meeting. Shaffer reported on the INET (institutional network) conference he attended in Madison. Shaffer also reported on an article he and Kalergis coauthored for the Community Television Review (CTR) magazine about INETs nationwide. Blough reported that the Cable Health Network is now offered as a cable service in Iowa City on Channel 30 and that a new Weather Channel will be I�Z Minutes Broadband Telecommunications Commission November 15, 1983 Page 2 offered on Channel 6 around December 1, 1983. Blough said there are now 12,274 subscribers in Iowa City, Coralville and University Heights. Blough said Hawkeye is also looking at offering the Financial News Service which offers an AMX and live reports from the stock exchange floor. Terry asked if and how City block 81 will be served with cable service and Blough said Hawkeye will attempt to bring cable service to that block via underground conduit from the south with the utilities. The BTC agreed that a more reasonable approach to dividing the time restrictions between the BTC and Council, when each body has to decide, for example, on a rate increase request, would be a 50/50 split of 120 days for each body. Currently, the BTC has 60 days to make a recommendation when such decisions are involved. ANNOUNCEMENTS: The BTC received copies of letters from Mr. Randall Bezanson and Professor Sam Becker, which were in response to a BTC letter. The BTC letter requested meeting and discussing the current problems faced by the access faciities in Iowa City. These problems include very high student usage of the equipment, facilities, and workshops. Both letters of response from the University were positive in that they were willing to discuss these problems further. Terry attempted to attend the Coralville Cable Commission meeting but no meeting took place at its designated time. Terry did talk to the Coralville Cable Commission Chairperson and said this Chairperson was receptive to the notion of sharing some of Coralville's franchise fee to support the access facilities run by Hawkeye now located in the Library. However, some documenta- tion of Coralville resident usage of these facilities must be presented. Terry requested Kalergis make up a list of the users of access from Coralville and present this to him or the BTC by the next BTC meeting if possible. Johnson inquired what the BTC's intentions were regarding their approach to the University. Terry said he would like to see the University contribute to the City/Cable/Access related efforts. These efforts would include: a raise in salary for Shaffer; more production equipment for the access center; a better equipment replacement schedule; and development of the institutional network as well as the nonprofit organization approach that has been discussed. He arbitrarily suggested a $20,000 to $40,000 figure from the University that would reimburse the Center for student usage and that would be spent in these ways. Johnson asked if the BTC wanted to stop student usage of the access facilities in the library. Everyone on the BTC agreed they did not want to see this happen, but that some kind of reimbursement or subsidy for student usage is necessary. Johnson asked how the City and University handle other areas of service that the City provides and the University benefits from as well, such as police, fire and sewer systems. All Commissioners agreed they thought the University was sharing in the cost of some of these services and on a flat fee basis. Minutes Broadband Telecommunications Commission November 15, 1983 Page 3 Johnson inquired since there was a precedent in this area, couldn't there be an additional fee tacked onto whatever the University now pays, especially since the University is not paying any subscriber fees. Terry said the principle is not exactly the same since the other services mentioned are tax based supported and that this service is franchise fee supported. Sigrin and Terry inquired of Kalergis if there is a list kept of students who use the equipment. She said workshop sign up lists of students were being kept for a while, but indicated that she was not sure if this was still being done. Johnson asked what percentage of users were students. Kalergis responded 30 to 40%, although how many of these students were using this equipment for a class assignment or an instructor's class was questionable. Sigrin said he has heard that many students come to the library to use Hawkeye's access facilities because they have assignments due and the University equipment is not available or is not functioning. Johnson asked if a survey has ever been done that identifies all the equipment in Iowa City and at the University. There has not been any such survey done. Madsen asked when the City Council.will act on the rate increase request and the BTC's recommendation. Shaffer said the first reading and hearing on this matter will take place November 22. The second and third reading, if not waived, will take place December 6 and December 20. PRnr,REsq REPORT ERnM THE SUBCOMMITTEE ON ALTERNATIVES TO PUBLIC ACCESS CHANNEL The Subcommittee distributed a report. This report indicated the subcommittee was studying various approaches to access, such as those used in Austin and Portland, and indicated that this information was still being processed. Further meetings with the company and interested parties will take place. The subcommittee said that they thought an alternative approach, such as a non- profit organization, is a worthwhile thing to study further and they asked for the BTC's endorsement to do so. The BTC agreed and asked the subcommittee to proceed. This subcommittee is only concerned with public access channel 26. Terry asked if there was an assumption made by the subcommittee that if a nonprofit organization were to operate and manage channel 26, then the company would be free to pursue other more commercial endeavors. Karen said she had no problem with the subcommittee report or goals as stated in that report. However, she thought that rather than assuming that the company is interested in pursuing other more commercial endeavors or that a nonprofit organization should take over all functions of public access channel 26, then at this point only further investigation into all possible options would be best, in her opinion. Sigrin said he believed he thought the subcommittee was formed to study alternative approaches to channel 26 being under Hawkeye's auspices. But he said he would like to see discussion continue and to be open to other partici- pants. Minutes Broadband Telecommunications Commission November 15, 1983 Page 4 Karen also said she believed Hawkeye made a commitment in the franchise agreement to be part of the access endeavor related to public access channel 26 and that she sees this commitment continuing. She said she wanted to expand what is currently being done on channel 26, rather than seeing what is cur- rently being done reduced. Madsen said she was still unsure what the nonprofit group would do. Ehninger said as she sees if they would operate public access channel 26. Johnson said this would also be a way to raise funds, since the organization would be of 501 (c)(3) and (c)(4) status. Johnson also said such an organization could be anything they wanted it to be and could perform what was needed for access in this community. Kalergis suggested the Community Programming Grant Committee be involved in future discussions of this subcommittee. Several ideas were brought up to encourage and advertise access including putting the access channel programing on one sheet and putting advertising on it as well, and holding more spaghetti dinners where representatives and constituents of all the access channels could meet and discuss their channel programming, needs and goals. BTS FY85 BUDGET: Copies of the BTS budget were distributed. The budget and any questions the commission has will be discussed at the December BTC meeting. Some discussion of the budget ensued, including the franchise fee projection for 1985 which Shaffer said was esimated at approximately $70,000. SPECIALIST'S REPORT: Shaffer said he went to an 'institutional network (INET) conference in Madison November 7 and 8. He said he learned a great deal about institutional applica- tions of cable television. He also said that it was apparent from the confer- ence, which pulled in the most renowned experts in the field, that quite a number of questions about cable for such applications are as yet unanswered. Shaffer said he and Kalergis coauthored an article on INETs which appears in this month's CTR (Community Television Review) magazine. The article contains a nationwide survey, funded by the NFLCP (National Federation of Local Cable Programmers), on the status of INETs in cities across the country. Shaffer said he had four complaints in the last month and that he and Blough are resolving these. Shaffer also said all the videotapes, manuals and tests for the workshops to teach people how to use the library's video access equipment are completed and workshops should start by January, 1984. HAWKEYE'S REPORT: Blough said HBO's representatives were in town last week and they will be filing a cease and desist order to stop their programming from being shown in the Iowa -Illinois Manor Apartments, since programming is being shown without reimbursement to Hawkeye, HBO, and without a franchise with the City. 117 Minutes Broadband Telecommunications Commission November 15, 1983 Page 5 Blough said that the Cable Health Network is now on the cable system and December 1 the Weather Channel will be added to the cable service in Iowa City. The time and weather channel will move to Channel 25 and the sound of the weather radar channel will go to Channel 35. I Terry inquired about the Nashville Channel. Blough said this service will go to the Galaxy satellite. Hawkeye has not determined whether Nashville will be brought to Iowa City yet. Shamrock Court, Dover and Westwinds are now being cabled. Walden Ridge and Walden Court are now passsed by cable service. Blough said Hawkeye now has 12,274 subscribers in Iowa City, Corallvile and University Heights. Hawkeye is also looking at adding the Financial News Service channel which has the AMX crawl and live reports from the exchange floor. Terry asked if and how Hawkeye is going to serve City block 81 downtown with cable service. Blough said they are going to try to provide service by going through the underground conduit from the south with utilities to city block 81. Johnson asked Blough how much piracy he thought was going on in Iowa City. Blough said he thought less than 10%. Johnson also inquired about signal leakage from the cable system. Blough said he thought some leakage does now occur but they are doing their best to try to stop as much of this as possible. NEW BUSINESS: The next BTC meeting will be December 13, 1983 at 4:00 PM. Terry brought up the idea the BTC had discussed earlier about dividing the timeframe for decision making between the BTC and City Council so that each body has 120 days to deal with decisions such as the rate increase request. Currently the BTC has 60 days to make a recommendation on decisions of this nature. The BTC agreed that a 50/50 split of 120 days for the BTC and 120 days for the Council would be the most reasonable. This idea will be forwarded to Legal and will be brought to Council. ADJOURN: i Moved by Johnson, seconded by Ehninger to adjourn. Adjournment at 5:45 PM. Respectfully submitted, William Drew Shaffer Broadband Telecommunications Specialist 1417 ; ■ MINUTES PLANNING & ZONING COMMISSION NOVEMBER 17, 1983 7:30 P.M. CIVIC CENTER LAW LIBRARY MEMBERS PRESENT: Seward, Jakobsen, Perry, Jordan, Baker, Scott MEMBERS ABSENT: Blank STAFF PRESENT: Boyle, Franklin, Burkett RECOMMENDATIONS TO CITY COUNCIL• 1. 5-8329. That the application submitted by West Side Development Company for approval of a preliminary and final subdivision of West Side Park located northwest of the intersection of Highway 1 and U.S. Highway 218 be approved subject to 1) the approval of legal papers, 2) limitation of access on the south side of Mormon Trek to two access points, 3) provision in the subdivider's agreement of access easements across Lots 36-41 to the two access points. 2. The Planning & Zoning Commission forwards their comments regarding the Johnson County/Iowa City 28E Agreement regarding the land uses in the two mile extraterritorial jurisdiction of Iowa City. REQUEST FOR STAFF ASSISTANCE: 1. The Planning and Zoning Commission requests staff assistance to revise the Large Scale Residential Development provisions of the City Code to address commonly controlled abutting developments. SUMMARY OF DISCUSSION: Chairperson Seward called the meeting to order at 7:30 p.m. There was no public discussion of any item not on the agenda. CONSIDERATION OF THE MINUTES OF SEP1'MEBER 1, SEPTEMBER 22, AND OCTOBER 6, 1983: Jakobsen moved and Perry seconded to approve the minutes of September 1,1983. Motion carried unanimously. Jakobsen moved and Perry seconded to approve the minutes of September 22, 1983. The motion carried unanimously. Baker stated on page 2 of the October 6, 1983, minutes the last sentence that reads "after preliminary..." should read "after primary." Baker moved and Jordan seconded to approve the minutes as modified. The motion carried unanimously. /Of Planning & Zoning November 17, 1983 Page 2 SUBDIVISION ITEMS: 5-8329. Public discussion of an application submitted by West Side Development Company for approval of the preliminary and final subdivi- sion of West Side Park located northwest of the intersection of Highway 1 and U.S. Highway 218; 45 -day limitation period: 12-5-83; 60 -day limitation period: 12-19-83. Franklin reviewed the memo of November 17, 1983, regarding access to the west. She said there are continued staff concerns regarding safety with access from the three acre tract west of West Side Park to Mormon Trek. The safety problems are related to the existing curves in the road, hills and limited sight distances. Franklin pointed out that there is a good possibility that the tract may be developed commercially, thus generating more traffic. Seward asked Franklin if there was any direct access from Ty'n Cae to the three acre tract. Franklin said there was pedestrian access, but no vehicular access. Seward suggested locating the access from West Side Park as an extension of Earl Road. Franklin didn't know what advantage this would be to West Side Park as it would cut up Lot 19. She suggested the provision of right-of-way along the lot line of Lots 19 and 20, taking 25' out of each lot. Jakobsen asked if an easement were granted, who would be responsible for construction of the road. Franklin said the City could be ultimately responsible for its construction. Charles Barker representing West Side Development Company, said that there was a good chance that these three acres would be obtained by the Iowa Department of Transportation as part of a condemnation settlement. He also commented that to construct a street would cost approximately $65,000 whereas the land is valued at only approximately $15,000; he felt this was not economically feasible. Barker said he had no problem with the limiting to two points access off the eight acre tract south of Mormon Trek in the West Side Development. Franklin was in agreement with Barker if MOT did in fact buy the land. However, she stressed that the three acre tract could be an attractive site for commercial development if privately held and that the City is trying to limit ingress and egress on Mormon Trek due to the high volume of traffic presently there. Jordan expressed his concern with the Airport Overlay Zone in that area. Franklin said the property is mainly under the approach and transitional zones, where construction would be subject to height limitations. She pointed out that a very small portion of one lot in West Side Park would be subject to the use restrictions of the clear zone. /116P Planning & Zoning November 17, 1983 Page 3 Barker reiterated his agreement with the two access points on the south side of Mormon Trek. He stated that he would rather legally limit access to two points in the subdivider's agreement and opposed showing it on the plat. He stated that as lots were sold, West Side Development Company would take care of the easements. Franklin stated that she had serious concerns regarding the potential for future involvement of the City in a dispute between two private parties if access across lots to the agreed upon access points were not established at this time. It was suggestd that language ensuring such access be included in the subdivi- sion agreement. Boyle said he was not bothered by a floating agreement granting an access to two points. Seward added that a site specific easement was not needed. Scott moved and Jordan seconded to approve the application submitted by West Side Development Company for approval of a preliminary and final subdivision of West Side Park located northwest of the intersection of Highway 1 and U.S. Highway 218 be approved subject to: 1) the approval of legal papers, 2) limitation of access on the south side of Mormon Trek to two acccess points and 3) provisions in the subdivider's agree- ment of access easements across Lots 36-41 to the two access points. The motion carried unanimously. Seward made a point of clarification stating that the motion doesn't require access to the property west of West Side Park. ZONING ITEMS: Franklin distributed comments the Commission had made to date regarding this item. 'Riese comments will be passed on to the City Council with the agreement. Jakobsen moved and Baker seconded to forward to the City Council the comments made in the discussion of the Johnson County/Iowa City 2BE Agreement regarding land uses in the two-mile extraterritorial jurisidiction of Iowa City. The motion carried unanimously. OBER BUSINESS: Planning & Zoning November 17, 1983 Page 4 Baker commented he would like to have this back to Planning and Zoning by the last meeting of December. The motion carried 5-1 with Seward opposing. PLANNING AND ZONING CaMSSION BUSINESS: Baker asked the Commission to go on record before the Council to designate the Englert Tract RS -8 on the Zoning Map as previously stated. He said he was going to the City Council meeting to relay this message as there was some question regarding this matter. Seward delegated Baker to state to the Council that the Planning and Zoning Commission has been through this matter twice and still recommends zoning it as BS -8. Jakobsen conmented that in the Daily Iowan of November 16, 1983, there was an article about a mandatory park dedication that the City is planning. At one time Planning and Zoning considered it inappropriate. She remarked this should come through Planning and Zoning prior to Council taking action. Seward told the Co:mission that he had received a letter of resignation from Baker effective January 1, 1984. Seward also submitted a letter of resignation effective February 1, 1984. The meeting adjourned at 8:30 p.m. Submitted by Itis Burketti+tute Approved Horst Jordan, Secretary / �O I COMMENTS OF THE IOWA CITY PLANNING AND ZONING COMMISSION ON THE "FRINGE AREA POLICY AGREEMENT BETWEEN JOHNSON COUNTY, IOWA, AND IOWA CITY, IOWA" 1. References to rural design standards and full City development standards (subdivision requirements) are unclear to a reader unfamiliar with the terminology and should be clarified. 2. In Area 2, concern for residential development in the flood plain should be expressed. Specific reference should be made to how residential development would be sewered in this area. 3. In Section II B (1), reference to standards is redundant given the directive that subdivisions will conform to Area Policies and Implementation Measures. /'/,f MINUTES PLANNING & ZONING COMMISSION _� DECEMBER 1, 1983 7:30 P.M. — CIVIC CENTER CONFERENCE ROOM MEMBERS PRESENT: Perry, Jordan, Blank, Baker, Jakobsen MEMBERS ABSENT: Scott, Seward STAFF PRESENT: Franklin, Boyle, Burkett RECOMMENDATIONS TO CITY COUNCIL: 1. The Planning & Zoning Commission recommends approval of the LSNRD plan for KRNA with an agreement requiring compliance with the stormwater management ordinance prior to any further subdivision or development of Lot 2, Empire Addition. SUMMARY OF DISCUSSION: Jakobsen, Acting Chairperson, called the meeting to order at 7:35 p.m. CONSIDERATION OF THE MINUTES OF OCTOBER 20, 1983, AND NOVEMBER 1, 1983: Jordan moved and Perry seconded to approve the minutes of October 20, 1983, as circulated. The motion carried unanimously. Jordan moved and Perry seconded to approve the minutes of November 3, 1983, with the amendment to include the University administration in a statement made by Jakobsen regarding meeting with fraternities and sororities. The motion carried unanimously. There was no public discussion of any item not included on the agenda. SUBDIVISION ITEMS: 1. S-8330. Public discussion of an application submitted by Linda and Ray Muston for approval of an amended PAD for Orchard Court, Lots 7 and 8; 45 -day limitation period: 12/19/83. Franklin presented to the Commission the amended plan, a letter that Sue and Tony Zaleski of 224 Orchard Court had sent in September 1982 and a report from January 1981 for reference and background as requested by Jakobsen. Jakobsen wanted it noted that there was no discussion of the hedge at any of the public meetings held on the original or the first amend- ment to the PAD. Merle Trumoel, 314 W. Benton, stated that he felt a PAD should not be changed without a compelling reason, since a PAD is agreed upon by various parties. He pointed out that there were some problems in the summer with a lot of noise along West Benton and that the hedge would be a screen for noise. He also stated that he felt screening should be provided as outlined on the prior PAD and the City should require it as proposed. /W PLANNING & ZONING COMMISSION DECEMBER 1, 1983 PAGE 2 Jordan stated that he walked along the railroad tracks of the area yesterday and felt that there could be a noise problem. Jakobsen stated that the problem was that a hedge could not grow along that area. Jordan concurred with Jakobsen stating they would have to cut all the trees out and the trees at this time provide a better screen than a hedge would. I Blank asked if the Mustons were the original owners. Franklin said they were not the original owners, that Nelson Logan was the owner when the original PAD was established. Blank asked if the Mustons were aware of the hedge when the property was purchased. Franklin stated it was on the PAD however, they may not have been aware of it. Baker moved and Jordan seconded to ask the City Manager for legal assistance in determining who owns the property called vacated S. Riverside Court where the existing trees are located. The motion carried unanimously. Jordan moved and Perry seconded to defer item 5-8330 to the next regularly scheduled meeting of December 15, 1983. The motion carried unanimously. 2. 5-8331. Public discussion of an application submitted by Communica- tions Building Company (KRNA) for approval of a preliminary and final LSNRD for Lot 2, Empire Addition; 45 -day limitation period: 01/03/84. Franklin reviewed the staff report. She said that the deficiencies and discrepancies of specific trees, their size and distances from the parking area had been taken care of. She stated that KRNA revised the plan showing the trees and the curb data, and the staff and attorneys for KRNA had reached a consensus on the wording of an agreement that no further building permits on all of Empire Addition Lot 2 could be issued unless there was compliance with the stormwater management ordinance and subdivision of all of Lot 2. Jordan asked the distance between the tower and the street. Franklin stated that it was 10-12 feet from the base of the tower to the grade of the street. Technically, Franklin added, the tower follows all requirements of the turret and proposed zoning ordinance. Jakobsen wanted it noted in the minutes that the tower that was discussed appeared to be safe. Baker moved to recommend approval of the LSNRO plan for KRNA with an agreement requiring compliance with the stormwater management ordinance prior to any further subdivision or development of Lot 2, Empire Addition. The motion carried unanimously. /Td PLANNING & ZONING COMMISSION DECEMBER 1, 1983 PAGE 3 OTHER BUSINESS: CONSIDER AN APPOINTMENT OF A PLANNING & ZONING COMMISSION MEMBER TO THE The Commission requested to defer appointment to the Riverfront Commission at this time until all members were present. PLANNING & ZONING COMMISSION INFORMATION: Baker requested Franklin to review any major changes of the new Zoning Ordinance. Franklin said that she distributed a memo to go along with revisions to the text. She stated a major change was made in the deletion of the AG zone and substitution of the interim development zone. She stated that three new designations would be shown on the map. as IDRS, IDRM and IDORP. Baker asked if this change obligated the City to make any improvements or acceleration of services. Franklin stated no, City services were not to be extended any sooner than planned. Blank requested clarification of the change in parking on page 124 Section B. Franklin stated that it applies at present to non -conforming uses in which there is a use change. Blank asked if this has any effect on the sorority houses. Boyle reiterated what Franklin had said that this applies at present only to non -conforming uses in which there is a change in use. Baker asked what the staff recommendation to the Council was in the new Zoning Ordinance regarding the density allowable for fraternities and sororities. He asked if it was allowing them to increase the number of people without increasing the parking. He was questioning in particular, if there was an increase in size of the sorority, would an increase in the number of parking spaces be required. He stated that he felt that the way this issue was being handled is somewhat suspect. He stated he would like to i keep track of this particular issue. Boyle stated that sororities and fraternities had been separated from rooming houses in the Zoning Ordinance. He stated the reason behind this was that i the Council felt that rooming houses don't provide the amenities provided by fraternities and sororities. Jakobsen was concerned with the reasons why Council was waiting to proceed with making the proposed historic districts as recommended by Planning & Zoning. Franklin stated that before Council can act on a district, informa- tion that has been compiled must be sent to the State Division of Historic Preservation and Council must wait 30 days before acting. Jakobsen requested that Planning & Zoning wait for the comments of the Division to be sure all the information is in on these districts before Planning & Zoning acts on it. Franklin stated that she would look into this matter and let the Commission know the procedural options at the next meeting. /70 I _. . 1 MINUTES SENIOR CENTER COMMISSION DECEMBER 8, 1983 1:30 P.M. CONFERENCE ROOM MEMBERS PRESENT: M. Clover, J. Williams, G. Scott, A. Arneson MEMBERS ABSENT: M. Kattchee, B. Coen, C. Browne GUESTS PRESENT: Henry Fox; Kathleen Norris, Council of Elders STAFF PRESENT: B. Meisel, B. Bechtoldt ATTENTION TO THE CITY COUNCIL: J. Williams moved that the Commission, having received the proposed budget, having spent time examining the expanded services request, heartily endorses the expanded service level request and required expenses to meet that request; G. Scott seconded the motion; motion declared carried (4 yes; 3 absent). At the November meeting J. Williams moved to issue a statement from the Commission that since the Congregate Meals Program did not request the Senior Center Commission to modify their contract that would allow meals to be arrngment to provided to Head Start on a temporarypaying basis, the congregate meals SenioreCenter- Gro Scottvidetsecond dlthehese meas pmotion, motion declared carried ears to be a breach Of t(5 myes; 2 absent). G. Scott moved that the City Council be requested to bring this i statement from the November minutes of the Commission to the City Attorney's attention for his direction as to how to proceed to resolve the breach of contract; seconded by A. Arneson, motion declared (4 yes; 3 absent). M. Clover, vice -chairperson, chaired the meeting in the absence of Chairperson B. Coen. MINUTES: J. Williams moved to accept the November minutes as mailed; A. Arneson seconded the motion; motion declared carried (4 yes; 3 absent). PUBLIC_ DISCUSSION: Ute: M. Clover asked the secretary to send B. Coen a card on behalf of the Commis- sion, expressing the Commission's wishes for happy holidays, good health and a speedy recovery - "We miss you.,, U datin the November Minutes. M. Clover was concerned that a motion made at e Novem er mee in was no directed toward action to resolve the The statement was that "since the Congregate Meals Program did not come to the problem. Senior Center Commission to modify their contract to allow meal.s to be provided to Head Start on a temporary basis, the Congregate Meals arrangement to provide these meaison a paying basis appears to be a breach of contract with the Senior Center." Congregate Meals has a contract with the Senior Center regarding use of the facilities. The statement above which implies use of the facilities for a non -elderly purpose appears to be a breach of the contract. G. Scott moved to ask the City Council to bring that statement from the November minutes to 1,�4;f 0 SENIOR CENTER COMMISSION DECEMBER 8, 1983 PAGE 2 the City Attorney's attention for his direction as to how to proceed to resolve the breach of contract; seconded by A. Arneson; motion declared carried (4 yes; 3 absent). Tri-State Tours Update. The tour offered in November to Des Moines and the two-day tour to Chicago in December both had to be cancelled because not enough people signed up. Undaunted, the volunteers are still working to sign up people for the January tour to the quad Cities; there will be an extensive article in the Post about the January tour. Kiln Update. The Fire Marshal inspected the placement of the kiln in the ceramics room and stated that the kiln should be moved. The cost of readapting the former outlet if the kiln has to be moved back, has not yet been deter- mined. More information will be available in the January meeting. SENIOR CENTER UPDATE: B. Meisel explained the budget figures and the need for personnel and equipment at an expanded service level. Twenty-four more tables are needed for the increased use of the second floor and a special need is for a volunteer specialist position to be added to the staff at the Center as the Center serves twice as many people now as it did when the Center opened two years ago. J. Williams moved that the Commission heartily endorse the expanded service level expenses required after reviewing the budget. G. Scott seconded the motion; the motion declared carried (4 yes; 3 absent). As the Commission has ongoing contact with the Senior Center Coordinator, the Commission believes they are in a good position to assist the City Manager at the yearly evaluation of the Coordinator. H. Fox thought the Commission could offer the City Manager input which he might find helpful. The Commission could use the existing evaluation form. Vice -chairperson Clover will confer with chairperson B. Coen about this and then confer with the City Manager. Should the mezzanine be open before 12:30 on weekends? One of the volunteers mentioned that people would like the mezzanine opened at 10:30 when the Congregate Meals personnel open the building to the ground and lobby level. The weekend maintenance person opens all the floors at 12:30. The Commission wants to know the extent of the request. They asked that the weekend volun- teers write down how many people ask to have the mezzanine open early and for what reasons and will discuss this question at the next Commission meeting. Appointment to the Commission. The last sentence of the public notice that requests applications for the Senior Center Commission states, "It is preferred that the person appointed to this position be eligible for services of the Senior Center." The Commission members agreed that this last sentence is not necessary. They felt it is not necessary that every Commission member be 55 years or older; some of the current Commission members are younger. Membership should be predominately older people but not totally. J. Williams and A. Arneson will phone Councilmembers and recommend Bob Jackson be appointed to fulfill the Commission vacancy. Mr. Jackson has a master's degree in social work, is employed by Mid -Eastern Iowa Community Mental Health Center and has a strong interest in the interaction of the family, especially older family members. r SENIOR CENTER COMMISSION DECEMBER 8, 1983 PAGE 3 Council of Elders Report. K. Norris. Council of Elders member Helen Queenan who has moved out of the K. is being replaced by Al Erickson. The Council of Elders is sponsoring the Fashion Show to be held December 12. OPEN DISCUSSION: M. Clover remarked that this was the last meeting for two of our esteemed members, Jeanne Williams and Alan Arneson. She presented them with framed certificates in recognition of their outstanding services to the Commission. J. Williams responded that she really enjoyed being part of the Senior Center Commission and felt very fortunate that she could be with such a remarkable group of people in the formation of the Senior Center. She is proud that we have a city and a community that supports the Senior Center. This was the last time Barbara Bechtoldt would be at a Senior Center Commission meeting and Williams wanted led the Committee in wishing Barbara and her husband well in their travels! The January meeting will be held at 1:30 on January 12 in the Conference Room. Meeting adjourned at 3:20. Michael Kattchee, Secretary Reported by Barbara Bechtoldt. i MINUTES IOWA CITY HISTORIC PRESERVATION COMMISSION IOWA CITY PUBLIC LIBRARY MEETING ROOM A DECEMBER 14, 1983 7:30 P.M. ACTION TAKEN BY COMMISSION: 1. Approval of Minutes October 12, 1983: passed unanimously. 2. Approval of Minutes November 9, 1983: passed unanimously. 3. Motion made to change Historic Preservation Ordinance so that the Iowa State Historical Preservation Office is sent a copy of a proposed historZoningic district Commission. at tTheh districtsme it is will only begsent to resubmittedhtoPthenstate office if changes are made by the Planning and Zoning Commission. Passed unanimously. 4. Motion was made to award Close Mansion, Shimek Place and the Iowa City Senior Citizens Center as winners of the 1983 awards program. Passed - 3 positive, 2 abstensions (conflict of interest). 5. Motion to approve the proposed Northside Residential District. Passed -4 positive, 1 negative. MEMBERS PRESENT: Margaret Nowysz, Greg Duffey, James Hayes, Chuck Skaugstad, Larry Baker. MEMBERS ABSENT: Howard Jones, Steven VanderWoude. STAFF PRESENT: Pat Keller, Monica Moen. CALL TO ORDER: Margaret Nowysz called the meeting of the Iowa City Historic Preservation to order at 7:43 P.M. PUBLIC DISCUSSION: Chuck Skaugstad mentioned that Mike Hodge, owner of the apartment building located at the northwest corner of Dubuque and Jefferson Streets, located in the proposed Northside Commercial District, might be attending tonight's meeting in regards to inclusion of the building in the historic district. MINUTES OCTOBER 12 1983:. Margaret Nowysz asked if the Commission had any comments regarding the minutes. Larry Baker asked staff if the minutes could be presented in a more brief fashion. He also suggested a list of actions taken by the Commission be posted at the beginning of the minutes. Staff stated that they would comply with the desires of the Commission. Larry Baker presented a motion to /S� Historic Preservation Commission December 14, 1983 Page 2 approve the minutes of the October 12, 1983, meeting of the Iowa City Historic Preservation Commission. Motion was seconded by Chuck Skaugstad and passed unanimously without discussion. MINUTES NOVEMBER 9, 1983: Margaret Nowysz stated that she found two errors in the minutes. The first error was on page 2, first paragraph, the word he needed to be changed to she. The second error occurred on page 5, fourth paragraph, where the word State needed to be changed to Iowa State Chapter. Greg Duffey presented a motion to approve the November 9, 1983, minutes of the Iowa City Historic Preservation Commission as amended. Jim Hayes seconded the motion and it passed unanimously without discussion. PROPOSED BY-LAWS, ORDINANCE CHANGES: Larry Baker opened the discussion by explaining that the Planning and Zoning Commission wished to have the state review any proposed historic districts prior to acting upon them. He also stated that the ordinance should be changed so that people with minor changes would not have to wait for the monthly Commission meeting. Pat Keller responded that staff would research these concerns and draft appropriate changes to the ordinance. Larry Baker then presented a motion that staff prepare an amendment to the Historic Preservation Ordinance that would change the present status of notifying the State Office of Historic Preservation in regards to review of historic districts prior to the public hearing of the Planning and Zoning Commission, rather than after the Planning and Zoning Commission has acted upon the districts. Furthermore, proposed districts will only be resubmitted for review to the state office if any alterations are made to the district boundaries by the Planning and Zoning Commission. James Hayes seconded this motion and it passed unanimously without discussion. COMMISSIONERS' REPORTS: Margaret Nowysz opened the discussion by reporting that Mike Hodge and Bishop O'Keefe had contacted staff and members of the Commission stating that they had reservations about inclusion in the North Side Commercial District. Larry Baker commented that the editorial reply from the Historic Preservation magazine which was included in the Commission packet was well written. He suggested that this article also be sent to members of City Council. Greg Duffey reported that the historic awards program would be did cast aluminum and should be HISTORIC AWARDS PROGRAM: cost of creating bronze plaques for the very expensive but City High School students contacted to see if they could cast bronze. Margaret Nowysz described to the Commission the three categories that had been selected for applications. She also reviewed the press release submit- ted by the Planning Department. Commission reviewed the applications submitted for each of the categories and then viewed the slides for the projects. After a brief discussion the following motion was presented. /5Q Historic Preservation Commission December 14, 1983 Page 3 James Hayes moved that the Iowa City Senior Center, Shimek Place and Close House receive the 1983 awards for the Public/Institutional, Residential and Co mercial threecategories, respectively.vor and two Larry ons seconded the motion and it tenti abstentions to the voting were due to conflicts, ofithout interestscussion. The two NORTH SIDE RESIDENTIAL DISTRICT: After a brief discussion regarding the concerns expressed for the North Side Commercial District, the Commission decided to hold the for further review. The Commission , commercial district with the North Side Residential however, felt that they should proceed recommending CommisaDistrict. Larry Baker presented a motion Hsion approval of the North Side Residential Iowa City istoric Preservation District. The motion was seconded by Jim Hayes and passed four in favor, one negative, without discussion. ADJOURNMENT: James Hayes presented a motion that the Iowa City Historic Preservation Commission adjourn. Chuck Skaugstad seconded the motion and the Iowa City Historic Preservation Commission adjourned at 8:45 p.m. The motion passed unanimously. /5a MINUTES OF THE IOWA CITY AIRPORT COMMISSION JANUARY 18, 1984 IOWA CITY CIVIC CENTER MEMBERS PRESENT: George, Schmeiser, Lewis, Tiffany MEMBERS ABSENT: Sauegling STAFF PRESENT: Zehr, Jansen GUESTS PRESENT: D. Houston, W. Overman, D. Blum, A. Streb, D. Pattschull, W. Newbrough, E. Jones The meeting was called to order at 7:35 p.m. The minutes of the December 8, 1983, meeting were approved as read. Manager Zehr presented the bills for the month and explained them briefly, detailing endloader rental times and hours used. In answer to a question from George, Zehr said the endloader rental would still be iiecessary because the recently purchased John Deere tractor is only a garden tractor. The bills were approved as presented. Zehr reported that an amendment is being developed for the City's proposal to the FAA. Zehr reported that the Iowa City Council seemed receptive to the Airport Commission request for funding for hangar/building proposals. An official Council response is still necessary. Zehr read a letter from Hansen Lind Meyer stating that the firm wishes to lease hangar space directly from the Iowa City Airport Commission. George directed Zehr to send a copy of the January 11 hangar funding request to Hansen Lind Meyer. Zehr detailed costs of a new $180,000 flying services maintenance shop funded by GO bonds. E. Jones stated that using industrial revenue bonds would allow a longer period of payback. The Commission discussed the feasibility of various funding alternatives at length. Zehr said the Airport Subcommittee is ready to proceed on the hangar as soon as the City Council approves signing leases. Zehr reported that the impact study will be made public at the Joint City Council/Airport Commission meeting to be held in the near future. I Zehr reported on property leases. The Iowa City School Board would like to lease the tract of the northeast corner of the Airport. The property, about one acre in size, would be leased for one year with 20 one-year options at $300 per year, including access easement rights for the Airport. The School Board will make improvements to the land but won't erect buildings without approval by the Airport Commission. Jansen will report back to the Commission on public hearing requirements. First year's rent would be waived in exchange for the access easement. i 1.1 MINUTES IOWA CITY AIRPORT COMMISSION JANUARY 18, 1984 PAGE 2 Zehr also reported on the property in the 1800 block of South Riverside Drive. L. Streb said that he would like to either buy or lease the property for parking and storage and perhaps a maintenance shop at a later date. The property is a ravine which would need to be filled. The Commission indicated that it is in favor of considering the proposal. The Commission can only lease the property with any sale subject to approval by the City Council. Chairman George reported that a notice of claim has been filed on behalf of the Television Development Association of Iowa against the Airport Subcommittee for its alleged slanderous and libelous statements. The notice preserves the Association's rights and possible future litigation. There was general discussion about the notice and its implications. Jansen stated that only half of such notices result in litigation. In answer to a question from D. Bloom, Jansen explained that the Airport Commission is trying to return to compliance with FAA requirements by amending the original proposal. EXECUTIVE SESSION: Moved by Tiffany, seconded by Schmeiser to go into executive session under Iowa open Meetings Law Section 28A.5.8 litigation to discuss strategy with Council in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation. Meeting adjourned at 9:10 P.M. C ;I MINUTES OF TUE IOWA CITY AIRPORT ZONING COMMISSION JANUARY 10, 1984 IOWA CITY CIVIC CENTER i•II•."IBERS PRESENT: Donnelly, Latina, Tiffany, Perry STAFF PRESENT: Zchr, Boyle, Jansen, TePaske, Schmeiser, Boothroy GUESTS PRESENT: D. Blum The meeting was called to order at 2:10 p.m. by temporary chairman Zehr and introduced the members of the commission. The first item on the agenda was the selection of a chairman. Tiffany nominated Mr. Richard Blum for Chairman, Seconded by Perry. Mr. Blum answered several questions from the Commission about his interest in the position. The vote was then taken and all voted aye. Mr. Blum will serve a six year term as chairman. The meeting was then turned over to Mr. Blum for the discussion of the Airport Zoning Ordinance. Mr. Boyle explained the state statute under which the commission had been i mel and breifiy explained their duties. It was decided to discuss by-laws for the commission at it next meeting. Zehr will prepare an information packet and send it to the commission members before the next meeting. General discussion followed dealing with the goals and objectives of the new commission and the next meeting was scheduled for January 25, 1984, 7:00 p.m. The meeting was adjourned at 3:10 p.m. /�/ MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES SPECIAL MEETING THURSDAY, JANUARY 12, 1984 ADMINISTRATIVE CONFERENCE ROOM - LIBRARY MEMBERS PRESENT: Bovbjerg, Cavitt, Drum, Grimes, Lyman, Pegnetter, Willis, Zastrow MEMBERS ABSENT: Gritsch STAFF PRESENT: Eggers, Tiffany, Jehle, Craig President Cavitt called the meeting to order at 4:03 PM. The purpose of this Special Board Meeting was to discuss options for responding to the City Manager's recommendations regarding funding of the Library's requested ESL Y4, Public Microcomputers and to review the proposed budget presentation for Saturday, January 14th. The Manager has recommended approval of ESL #4 only if the Library Board can identify a source for the funds (511,437). Because the funds are needed for staffing (equipment and software will be purchased from gift funds), this would mean instituting user fees for this new service. The Board looked at three options outlined by the staff: 1.) Accept the concept of user fees for public microcomputers; 2.) Reject user fees and ask for full funding; 3.) Suggest an alternative proposal with some free and some fee-based microco.-,puters, with free units reserved for basic mining and introduction to computers and fee units available for those wanting and able to work on computer projects. Under this option it was estimated that approximately $6,000 could be raised from fees the first year. The Board members felt it was a dangerous precedent to charge for a new service especially for a service that will become a very basic'one as computers become one of the essential tools for organizing, storing and retreiving information essential to library users, and as computer skills become as necessary to the researcher, student or worker as other basic information organizing skills such as reading, math, writing, using library catalogs, ctc. On this basis, the Board was unanimous in its decision to ask the Council to fund the full proposal. As an alternative, they would ask them to to fund the $6800 needed for maintenance of equipment and the 1/4 time Librarian II, and the Library would substitute volunteers as computer monitors and scale down the first year's program as necessary. If this is not possible, they will wait a year to start the project. The Board previewed the videotape "Microcomputers at the Library" produced by the Library staff. President Cavitt recommended that only the first part about Marengo Public Library be shown, but after discussion, the Board voted 7-1 to show the whole 611 minute tape. following this decision, Cavitt reviewed her budget presentation to the Council with the Board. All members approved her ideas. Meeting adjourned at 5:15 PM. Lolly Eggers Joan Jed e, Recorders /5z