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HomeMy WebLinkAbout1984-02-14 Bd Comm. minutesMINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING JANUARY 26, 1984 4:00 PM ADMINISTRATIVE CONFERENCE ROOM MEMBERS PRESENT: Bovbjerg, Cavitt, Drum (arrived at 4:25), Grimes, Gritsch, Lyman, Willis, Zastrow MEMBERS ABSENT: Pegnetter STAFF PRESENT: Eggers, Tiffany, Jehle, Craig, Spaziani i OTHERS PRESENT: Pat Forsythe, Library Foundation Coordinator; 4 University of Iowa/Iowa City Public Library practicum students; other students from the Public Library class at the University of Iowa School of Library Science President Cavitt convened the meeting at 4:04 PM. Minutes from the Regular Meeting of December 15, 1983 and the Special Board Meeting of January 12, 1984 were approved. Zastrow/Gritsch and Zastrow/Willis. Disbursements from January 1 and January 15, 1984 were approved. Gritsch/Zastrow. The Library Director reported on the following: 1. As as substitute for paying institutional dues to the American Library Association (ALA), we are paying one half of the basic dues of any librarian who wishes to join ALA plus reimbursement for division dues from those from which the library needs the journal. 2. The Gifts and Bequests Fund had 519,500 in unencumbered funds on Dec. 31, 1983. The Board, if it continues the policy of the past 3 years, will need $10-15,000 to supplement the FY85 materials budget. 3. This is the seventh year that a letter regarding library ser- vices & policies has been sent to parents of all Iowa City school children. A paragraph about the library's new Unattended Child Policy was added this year. 4. We have received our annual request from North Liberty for information about the cost of library service to North Liberty for FY85. I submitted an estimate of $11,500 based on a formula similar to that used in the new City Council/Board of Supervisor's contract. North Liberty has only contracted' one year since FY 79 & I don't expect a positive response this year. 5. The state legislators are being asked to support a new distri- bution formula & the governor's recommended budget of 51,338.635 for the Regional Library System. In addition, the Governor has recommended that new state funds be used to replace $66,000 of federal LSCA funds for the operating budget of the State Lib- rary. Both appropriations can mean increased although indirect benefits to ICPL. ass MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING JANUARY 26, 1984 4:00 PM ADMINISTRATIVE CONFERENCE ROOM PAGE 2 6. Local library representatives are also urged to write Senator Grassley, who heads the committee revising the Older Americans Act, to urge that public libraries become eligible to apply for funds to provide library services to the elderly. 7. The recent phasing out of 8mm films from the library's collection is an example of the format changes due to new technologic- al developments that continually face the library in many audio visual areas. A future problem is the long-playing analog disc now facing competition from the digital disc and the 43j" com- pact disc as well as the growing competition from video music. It would cost well over $100,000 to convert the present disc collection to one of the newer formats. 8. There is a severe need for additional housing for the disc collection. Normally over 50% of the collection is checked out, but there is insufficient room during semester breaks when only about 30% of the collection is on loan. Since no funds have been identified, we may need to use Gift & Bequest money. Estimates will be solicited from local furniture makers since the company that built the record cabinets is now out -of -business. 9. A committee of representatives from both the FRIENDS & the FOUNDATION plus Foundation Coordinator Pat Forsythe & the Library Director held its first meeting on Jan. 25. Their goal is to increase understanding about the mission of each organ- ization & to seek ways that they can support each other's activities & efforts. President Cavitt thanked Board members for attending the budget hearing & for supporting her presentation to the Council. She confirmed that Zastrow, Drum & Cavitt will attend the ALTA -WILL conference for library trustees in Des Moines, March 30,31. Zastrow is conference chair; staff members Eggers and Tiffany are on the program. It was moved by Zastrow & seconded by Grimes that the library pay one half ($20) of the dues for any trustee who wished to join the American Library Trustee Association. Dues ($9) for the Iowa Library Association are reg- ularly paid by the library.for each trustee. Foundation Coordinator Forsythe reported that over $21,000 has been raised so far this year. $1600 of the $2000 matching gift has been received. The number of donors has reached 248, nearly 2� times the number contrib- uting during the first year. A committee is working on long-term Foundation goals to be presented at the next Foundation Board meeting. Board members reported that they received mostly positive responses to the proposal for public microcomputers at the library. Most comments were con- cerned about how to keep university students from monopolizing the equip- ment & how to maximize adult use. 411 r� MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING i JANUARY 26, 1984 4:00 PM ADMINISTRATIVE CONFERENCE ROOM PAGE 3 After a brief discussion of the letter from A. Auerbach the President was directed to reply. It was felt that Mr. Auerbach's request to remove certain books from the library was not consistent with the Board -adopted selection policy. The library can not guarantee the factuality of books in the collection nor withdraw book which deal with topics that are objectionable to some people. Materials are chosen to broaden, not narrow, the scope & breadth of the collection. The Board reviewed the 2nd quarter report. It was noted that people into the building, circulation & new card holders were all up between 5-7% over the 2nd quarter a year ago. New cards are still being issued at the rate of 200 a week. Circulation of non -print materials increased 20%. Use by fee card holders was up 51%. Based on a request from an area resident the possibility of allowing quarterly or semi-annual payment of fee cards will be reviewed by the staff & a recommendation presented. Meeting adjourned at 5:20 PM. i 3b �� i MINUTES CIVIL SERVICE COMMISSION WEDNESDAY, FEBRUARY 1, 1984 12:00 j CITY MANAGER'S CONFERENCE ROOM i - MEMBERS PRESENT: Orelup, Walker, Maxwell MEMBERS ABSENT: None STAFF PRESENT: Carroll, Steinbach, Intern David Vance SUMMARY OF RELEVANT DISCUSSION: 1. Carroll noted the recent promotion in the Police Department into the positions of Police Captain and Police Sergeant (2). 2. The Commission reviewed and discussed Assistant City Attorney Boyle's legal opinion, requested by Commissioner Walker, concerning whether an existing entry level list could be terminated and new testing scheduled without all persons on the existing list having been offered a job. Boyle's opinion was that the Iowa Code gives the Commission the discretion to do so. 3. Carroll outlined the proposed selection schedule for the position of Police Officer as follows: Date Description March 1-30 Advertisement. Application deadline. April 4 Applicant Orientation Session (optional). April 7 Written testing. April 8 Agility testing. May 1 Scoring of written, agility and MMPI tests completed and interviews scheduled. May 1-31 Background investigation. June 9 9:00 a.m.-5:00 P.M. Oral interviews. June 11, 6:30-9:30 p.m. or as needed - oral interviews. 12, 13 It will probably not be possible to get new recruits into the Iowa Law Enforce- ment Academy until early August. The Commission felt it very important that background investigations be completed prior to the oral interviews. A copy of the M14PI will be available for the Commission's review. 4. Several vacancies are anticipated this spring in the Fire Department, however, all lists are current and most of the first list for Firefighter is remaining. 5. Meeting adjourned at 12:30 p.m. 0214 MINUTES IOWA CITY BOARD OF APPEALS DECEMBER 23, 1983 8:30 A.M. ENGINEERING CONFERENCE ROOM MEMBERS PRESENT: Buchan, Roggow, Ellarson, Barrows, Carlson MEMBERS ABSENT: Kucharzak, Frantz, Patterson, Kinney, Keating OTHERS PRESENT: Ernie Stopplemoor, Glenn Siders SUMMARY OF DISCUSSION AND ACTION TAKEN: Kucharzak called the meeting to order and a roll call of officers was taken, all were present. The first item of business was the approval of the minutes from the meeting held September 9, 1983. Carlson made a motion to approve the minutes; Buchan seconded the motion, the motion carried unanimously. The Board proceeded to hear the appeal of Towncrest Investment Associates concerning a structure located at 1040 Williams Street. The appeal pertained to Section 3302-A of the Uniform Building Code, 1979 edition, specifically the requirement of a secondary exit for a medical office located in this building. Frantz pointed out that the office would require a secondary exit since the occupant load was 11.3; any occupancy of 10 requires a second exit. He also mentioned that the second exit proposed was through an examination room, and did not meet the intent of the code. Stoppelmoor pointed out that the room siza was just over the occupancy requirement, and in providing a hallway to this exit the usable space would be cut down considerably. He pointed out that they were forced to proceed with the work as the tenant wished to be in the space by January 1, 1984. Therefore, any changes required by the Board now would be time consuming and costly. Buchan made a motion to uphold the interpretation of the exit requirement, Section 3302-A, and suggested the appellant submit a revised plan to the building inspector which would meet the exit requirement. Barrows seconded the motion. Carlson asked that the motion be amended to allow the building inspector to issue a certificate of occupancy to the owner in the event that the door to the examination room in question be removed and the exit be maintained unobstructed such that it would serve as a corri- dor. Frantz pointed out that the opening would have to be 44" wide in order to meet the requirement. Buchan and Barrows amended and seconded the motion. The motion carried unanimously. .2-!VWr MINUTES IOWA CITY BOARD OF APPEALS DECEMBER 23, 1983 8:30 A.M. PAGE 2 Next the Board began discussion of the 1982 Uniform Fire Code. Kinney was concerned with Section 11.208(b) which states that all decorative materi- als for parade floats shall be fire resistive or flame retardant. Kinney went on to explain that the code as written is not practical to enforce in Iowa City, particularly in the instance of the Homecoming Parade. It is almost impossible to obtain enough fire resistive material to construct the number of floats required for the parade. The cost of this material is also very expensive. Roggow made a motion to amend the 1982 Uniform Fire Code by eliminating Section 11.208(b) which requires that all decorative materials for parade floats be fire resistive or flame retardant. Carlson seconded the motion. The motion carried unanimously. Keating mentioned that they would be repealing Sections 12-18, 19, 20 and 21 of the Code of Ordinances due to a change in section numbers as assigned by the 1982 Uniform Building Code. The Board proceeded to re -review the amendments to the 1982 Uniform Building Code. Their action on each section is as follows: Section 204. Carlson made a motion that Section 204 as written in the 1979 amendments to the UBC be added to the amendments to the 1982 UBC. The section outlines the duties and responsibilities of the Board. Rog_gow seconded the motion. Siders pointed out that the Board was accepting the responsibility and liability involved with the power to vary the building code. He felt that the Board should not take this responsibility upon itself. The motion carried; Ellarson voting against. Section 301(b). There was discussion concerning Section 301(b) exempted work. The Board's consensus was to adopt the amendment as written. Section 304(a) Carlson made a motion to amend Section 304(a) to read: "A fee for each required permit shall be paid to the City as established by resolution of Council." Roggow seconded the motion. The motion carried unanimously. hSection 402. Roggow made a motiontoamend the definition of apartment Car son°seconded thetmortion. c e motiontcarri�3d)unan�imousQyelling units." Section 413. Carlson made a motion to strike Section 413 "lodging house" and to add an amendment, Section 419, to read "rooming house." Roggow seconded the motion. The motion carried unanimously. Sections 709(h) and 709(i). Barrows made a motion to strike the exception in both sections as written. Carlson seconded the motion. The motion carried unanimously. Section 1204. Carlson made a motion to add an exception to this code section for R-3 occupancies. Roggow seconded the motion. The motion carried unanimously. ,:2-/ MINUTES j IOWA CITY BOARD OF APPEALS . DECEMBER 23, 1983 8:30 A.M. PAGE 3 Section 1210(a). Carlson would like to request an interpretation from ICBO concerning this section. Upon receiving this interpretation the Board will review and amend this section if required. The Board also irequested that a general informational sheet be attached to each copy of the amendments to the Building Code. This would give specific information such as wind and snow loads and frost depth. Section 3205(a). Carlson made a motion to amend the second sentence of this code section to read "20" x 30" clear opening." Barrows seconded the motion. The motion carried unanimously. Carlson then made a motion to add 4305(e) and Appendix Chapter 55 -to the deletions as well as adding a statement at the beginning of the Building Code amendments including the ICSO Interpretation Manual as a reference book available for the building inspector. He also requested that the staff and Legal Department carefully review Appendik Chapter 7, to be sure that by changing the mall standards the Board will not be accepting additional liability. Roggow seconded the motion. The motion carried unanimously. Carlson made a motion that the Board recommend to the Council the approval of the Mechanical, Plumbing and Abatement of Dangerous Buildings codes as written. Roggow seconded the motion. The motion carried unanimously. i Carlson made a motion to adjourn. Roggow seconded the motion. The motion carried unanimously. The meeting adjourned. i Jack arrows, airperson �W i MINUTES IOWA CITY ELECTRICAL BOARD JANUARY 24, 1984 - 7:00 P.M. ENGINEERING CONFERENCE ROOM MEMBERS PRESENT: Melvin Schweer, William Reddick, Jim Kessler, Tom Belger STAFF PRESENT: Paul Bowers j There were no minutes from the last meeting held on November 7, 1983, because the Board gave tests that evening. The three gentlemen taking tests were: Rickey L. Hines, passed journeyman test; Richard Blanchard, failed master's test; Steven L. Schlote, failed master's test. The next item on the agenda was a review of the following applicants: Larry Duwa, applying for the master's exam; Greg Kupka, applying for the master's exam; Kirk 0. Hochstetler, applying for the journeyman's exam; Terry Beckley, applying for the journeyman's exam; Robert Lee Schulty, applying for the journeyman's exam; Gary Beckley, applying for the journeyman's exam; Ron Jacobs, applying for the journeyman's exam; David Wright, applying for the master's exam; Joseph Herrera, applying for the jou- rneyman's exam; Harold Dawson, applying for the journeyman's exam. All of the above were approved to take the exam. A letter is to be sent to them explaining that they were approved for the exam with the following notation: that the test would consist of 100 questions and that they were to pass by 80 percent and the exam would be for their examination only. The next item on the agenda was the method of testing and there was a long discussion. it was decided by the Board that they needed to update the exam so this is to be done with 100 questions for the exam. Motion by Schweer and second by Reddick to hold a meeting on Tuesday, January 31, 1984, at 7:00 p.m. in the Engineering Conference Room to put the final draft of the test together. Number four on the agenda, no one here from the public, so there was no discussion Motion made by Mel Schweer, seconded by Bill Reddick for Board to adjourn. Pd3nt. Paul Bowers, Secretary. ev MINUTES PLANNING & ZONING COMMISSION DECEMBER 15, 1983 7:30 PM CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Jakobsen, Baker, Perry, Seward, Blank MEMBERS ABSENT: STAFF PRESENT: Scott, Jordan Knight, Burkett RECOMMENDATIONS TO CITY COUNCIL: 5-8322. Planning & Zoning recommends the approval of an application submit- ted by George Nagle, Mike Furman and Jim Nagle for approval of a preliminary and final LSRD Plan for property located at 1000 Oakcrest St. subject to approval of legal papers. SUMMARY OF DISCUSSION: The meeting was called to order at 7:30 PM by Chairperson Seward. There was no public discussion of any item not included on the agenda. SUBDMSION ITEMS:, 1. 5-8330. Public discussion of an application submitted by Linda and Ray Muston for approval of an amended PAD Plan for Orchard Court, Lot 7 and 8; 45 -day limitation period: 12-19-83. Knight reported that the applicant had waived the 45 -day limitation period. Jakobsen moved and Perry seconded to defer Item 5-8330 until the first meeting in January, 1984. The motion was carried unanimously. Jakobsen explained the reason the deferral was necessary was to allow time for the City legal staff to canplete a title search. 2. 5-8332. Public discussion of an application submitted by George Nagle, Mike Furman, and Jim Nagle for the approval of a preliminary and final LSRD Plan for property located at 1000 Oakcrest Street; 45 -day limitation period: 1-13-84. Knight reviewed the staff report. He indicated that legal papers had been submitted and reviewed and that no major problems were apparent. He also stated that a copy of a deed transferring ownership of the rear portion of Lot 7 had been received. This action corrected the remaining major deficiency. Knight recommended approval of this application. Henry Fox, 1009 'lower Court, explained that his hone is located immedi- ately north of the proposed construction. He pointed out that the area has become one of the most densely populated areas in Iowa City. Fox says he has protested every additional development, as well as the opening of Oakcrest Street. Fox indicated that a major concern for him was the parking problem in the area. He explained that the units on Oakcrest Street have inadequate parking and they are starting to park on 021/ I 1 . PLANNING & ZONING COMMISSION DECEMBER 15, 1983 PAGE 2 his Tower Court street. Fox remarked that the additional cars blocked the street when the City came to plow it, and the street would not get plowed. Fox also indicated that he would like to know how big the retaining wall shorn on the plans was and who was going to fill in the backside of the retaining wall. Mike Furman, one of the applicants, stated that the wall was going to be six feet tall at its highest point and constructed of railroad ties. Furman stated that that information is clearly illustrated on the ISRD Plan. He then showed Fox the plans. Fox expressed concern over a tree along his property line, observing that the grade change for the retaining wall would require cutting the roots of the tree and probably result in its death. Furman suggested moving the retaining wall five feet in from the lot line to help save the tree. Fox expressed doubt whether any effort would be made to save the tree. Baker remarked that Furman appears willing to work out some type of compromise regarding the tree. Seward asked Cruise if he had discussed the legal papers with Dick Boyle. Cruise said yes, but he still needed approval from Engineering. Blank moved and Jakobsen seconded to approve item S-8333 subject to approval of legal papers. The motion carried unanimously. Baker stated that he sympathized with Fox regarding the additional development, but felt that Furman was making an effort to construct high quality units, provide adequate parking and had also shown a willingness to compromise regarding Fox's tree. Jakobsen suggested that the City look into the on -street parking situa- tion on Tower Court in regards to snow removal, parking in the turn -around and possibly eliminating parking on one side of the street. 3. Public discussion of a proposed amendment to Chapter 27 of the Code of Ordinances regarding the ISRD provisions. Knight stated that Boyle requested more time to review this amendment because he felt the language needed to be stronger. Baker moved and Perry seconded to defer this item until the next meeting. The notion carried unanimously. OTHER BUSINESS 1. Planning and Zoning Commission Information. Jakobsen stated that the Daily Iowan and the Press -Citizen had reported that the University has a new master plan to present to the Board of Regents. A major proposal in this plan was to purchase the property around the President's house and turn it into a park. Jakobsen noted that this area has been zoned high density residential because of its immedi- ate proximity to the University. Jakobsen expressed concern over the ai9 I m l PLANNING & ZONING COMISSION DECEMBER 15, 1983 PAGE 3 loss of this land for development and suggested that the City contact the University regarding this matter. Seward said he would bring it up at the next City Council meeting. Baker stated he felt the president's house should be surrounded by high density multi -family units. 2. Consideration of appointments to the Historic Preservation Commission and Riverfront Commission. The chair appointed Blank to the Historic Preservation Commission for the unexpired term of Baker. The chair appointed Scott to the Riverfront Commission. Baker observed that this would be his last Planning & Zoning meeting, stating he would now be attending the City Council meetings. The meeting adjourned at 8:07 PM. Submitted by:� /u�f Burket in a -Taker Approved by: --- -- -� J e Jakobs , Acting Secretary �2/9* Y MINUTES PLANNING & ZONING COMMISSION i JANUARY 5, 1984 - 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Blank, Jakobsen, Seward, Perry, Jordan, Scott MEMBERS ABSENT: None i STAFF PRESENT: Boyle, Knight RECOMMENDATIONS TO CITY COUNCIL: 1. S-8330. That the application submitted by Linda & Ray Muston for approval of an amended PAD Plan for Orchard Court, Lot 7 and 8, be approved. 2. S-8333. That the application submitted by the City of Coralville for review and comment on the final subdivision plat of Woodland Valley Estates located northwest of the Iowa River and northeast of Stewart Road be approved subject to: 1) final approval of legal papers; 2) letter from the appropriate Fire Protection District, and 3) storm - water management problems be corrected. REQUEST TO THE CITY MANAGER: The Commission requests that the City Manager determine the ownership of the right-of-way and the feasibility of issuing permits for the purpose of screening for Orchard Court, Lot 7 and 8. SUMMARY OF DISCUSSION: Chairperson Seward called the meeting to order at 7:30 P.M. There was no public discussion of any item not included on the agenda. i CONSIDERATION OF MINUTES OF DECEMBER 15, 1983: Jakobsen noted that the following changes need to be made in the minutes of December 15, 1983. The corrections are as follows: I 1. Page 2, first paragraph, first sentence is to read: "...Linda and Ray..." i 2. Page 2, last line of the second paragraph is to read: "...a title search" not "title a search". 3. Page 2, fourth paragraph, third line, the word "transferring" needs another "r". 4. Page 4, third paragraph, third sentence, is to read "adequate parking and had also..." 5. Page 4, fourth paragraph, after the snow removal continue with "parking in a turn -around, and possibly eliminating parking on one side." Planning & Zoning Commission January 5, 1984 Page 2 It was noted that Jordan was not present at the meeting of December 15 so Jakobsen indicated that she was willing to sign the minutes after the minutes were corrected. SUBDIVISION ITEMS: 1. 5-8330. Public discussion of an application submitted by Linda & Ray Muston for approval of an amended PAD Plan for Orchard Court, Lots 7 and 8; 45 -day limitation period: waived. Knight reviewed the memo prepared by Franklin. Seward indicated that he was disappointed that none of the alterna- tives presented by staff proposed a use for the alley right-of-way. Knight stated that the staff had viewed that ROW as being outside of the PAD but noted that the Commission could make a recommendation to Council regarding the use of the alley if they wished. Scott asked if the Commission could recommend the City plant screening in that ROW. Boyle indicated that the Commission could recommend that but it would be up to the Council to accept it. Seward asked the Mustons if they wanted to address the alternative to amend the PAD by relocating screening and/or providing for some alternative means of screening which would be more feasible. Ray Muston responded by saying that he felt that the Commission was aware of the background in this situation. He continued that the alternatives available were not completely satisfactory since he would rather not split the rear yard area with a hedge or boundary in the middle. He prefers to do whatever needs to be done as close as to the property line as possible. Muston stated his preference would be to have the option of considering a hedge or alternative that would be cost effective. He explained, however, that a hedge wouldn't survive in the overgrowth at the present proposed location. Muston added that at the time he purchased the property, he was led to believe that the hedge was optional, because it ws as noted on the PAD plan as proposed and therefore appeared not to be required. He stated that he thought it was a suggestion as something desirable to do in the future. When legal documents were received from the City in regard to the hedge, Huston continued, he was then made aware of the requirements of the PAD. Seward asked Muston if he was interested in acquiring the right-of-way along with some of the abutting property owners. Muston responded that he was not really interested in acquiring the right-of-way. Muston added that if the City were to leave the area as is, they would be glad to work together with the City and adjoining property owners to intersperse some arborvitae planting along the right-of-way. 0 1 Planning & Zoning Commission January 5, 1984 Page 3 Tony Zaleski, 224 Orchard Court, commented that there were alterna- tives to using a solid hedge. He added that there was an attractive way to use evergreen plantings of different types. The screening as is now, he continued, leaves him with no privacy. Zaleski added that he was led to believe by City staff that this was a requirement of the PAD. He stated that he was willing to contribute some plantings if allowed to place them on the right-of-way. i i Seward asked Zaleski if he or any of the abutting property owners had any interest in acquiring the right-of-way. Zaleski answered no. Merle Trummel, 314 West Benton, stated that in his opinion a PAD is a compromise .from both sides. He continued that once a PAD is estab- lished, it should be adhered to. Scott stated he felt that the ownership of the right-of-way was the root of the problem. The right-of-way, he continued, seemed to be a logical place for a. buffer. Seward asked Boyle if the City could offer to sell the property contingent upon the use of it as a buffer/screening purpose. Boyle replied that that was possible. Jordan reiterated that the ownership of that piece of property is still unknown. Blank stressed that to come to any decision the question of ownership needs to be answered. Jakobsen moved and Scott seconded to amend the PAD by relocating the screening and/or providing for some alternative that is more feasible. Jakobsen stated that the motion leaves the situation wide open for alternatives to include a solid fence not more than six feet high, planting of trees (eg. box elders or evergreens). She added it was the most feasible motion at this time. Seward stated that the Commission requests the City address the issue of locating screening on the City -right -of -way or address the issue of offering the property for sale to the abutting property owners. Larry Schnittjer stated that part of the problem was the choice of the materials to plant. He added it should be an ornamental variety that's tolerant to shade. Seward asked Knight if the amendment to the PAD dealt with the entire PAD or only theproperty owned by Muston. Knight stated that the part in question is the screening on the Muston's property. Scott asked if the Muston's were to screen the property only directly across the Zaleski's lot or do they have to do the same area as proposed in the PAD. His main concern is that if the neighbors cannot reach some kind of agreement, where do they go from there. Seward answered they would have to go back to the process which they've already come. There was no further discussion on this item. o2l9 Planning & Zoning Commission January 5, 1984 Page 4 The Commission then voted on the motion. The motion carried 4-2 with Blank and Scott opposing. Blank stated her vote in opposition was because she felt this motion benefits no one. Scott stated he wanted someone to determine ownership of the right-of-way. Scott moved and Blank seconded to request the City Manager to deter- mine the ownership of the right-of-way and the feasibility of issuing planting permits for the purpose of screening. The motion carried unanimously. Linda Muston expressed her dissatisfaction with the lack of communica- tion between the City and themselves. She stated that their intention had always been to cooperate but not to plant a brand new arbor vitae that had no chance to survive. Scott stated she should take her complaints to the City Council or to a specific Councilperson. Usually, he added, the citizens come out pretty good when directing their complaints to the Council. 2. S-8333. Knight stated the Planning & Zoning Commission of Coralville Ts meeting on this issue tonight. He clarified that this is not within Iowa City's two mile extraterritorial jurisdiction but rather it is within Coralville's. It is, however, covered by an agreement between Iowa City and Coralville that provides an opportunity for Iowa City to review. He then reviewed the staff report. He stated that most of the deficiencies had been corrected. However, the question of stormwater management still needed to be resolved. Larry Schnittjer said a letter from the North Liberty Fire Department would be sent to the City. He continued that the culvert was suffi- cient to handle the requirements of stormwater management. Scott moved and Perry seconded to recommend to City Council a recommendation of approval to the City of Coralville if the following conditions are met: 1) final approval of legal papers; 2) letter from the Fire Department district; and 3) stormwater management problems needed to be corrected. The motion carried unanimously. 3. Public discussion of proposed amendment to Chapter 27 of the Code of Ordinances regarding the LSRD provisions. Scott moved and Perry seconded to defer this item to the first formal meeting in March. The motion carried unanimously. OTHER BUSINESS: Jakobsen asked that the formal and informal meetings for January and February be amended as follows: a/9 Planning & Zoning Commission January 5, 1984 Page 5 Informal Meetings be changed to January 23, 1984; February 6, 1984 and February 20, 1984. She also requested that the formal meetings be changed as follows: January 26, 1984; February 9, 1984 and February 23, 1984. Jakobsen moved and Jordan seconded to amend the schedule as stated. The motion carried 5-1 with Seward opposing. Seward stated his opposition to this motion due to his opinion that public meetings should be held on dates and times specified on a consistent basis. Scott distributed the parking design layout for 650 S. Johnson St. He noted that the building permit has been issued. He drew attention to parking spaces 6-15 coming off the alley. He added that they would be allowed to have direct access to the alley. Scott asked why this was approved. Knight read the section of the parking design standards that applies to this. Scott expressed his dissatisfaction as to how this j provision was interpreted to allow a use which requires more than eight parking spaces to have no more than eight spaces backing onto the alley. Scott explained that the intent of this provision was to allow uses requiring eight or less spaces to back onto an alley so that conversions of single family dwellings to four-plexes would be allowed without having to use the rear yard for parking. Knight stated that as the section was written, that intent was not accomplished. Knight proposed two alternative courses of action to the Commission. He _ said that they could take this problem to the Zoning Code Interpretation Panel for their interpretation of this part of the code or they could amend the design standards so this requirement was controlled by the number of parking spaces a use is required to have, rather than by the number of spaces in a parking area. Knight suggested that a request could be made by the Commission to the Zoning Interpretation Panel and if the Commission was not satisfied with the result they could act to amend the ordinance. Scott asked if a change in the interpretation would apply retroactively to the building permit for 650 South Johnson Street. Boyle replied that such a change only could be accomplished by appealing the building permit to the Board of Adjustment. Scott moved and Jordan seconded that the Commission file an appeal of the issuance of the building permit to the Board of Adjustment at 650 S. Johnson St. The motion carried unanimously. Jakobsen moved and Perry seconded that the Commission request that the Zoning Interpretation Panel interpret the intent of Section 36-58(c)(2)(g) of the Zoning Ordinance as it relates to its application to the building permit for 650 South Johnson Street. The motion carried unaniomusly. a19 MINUTES IOWA CITY HOUSING COMMISSION DECEMBER 7, 1983 MEMBERS PRESENT: Krause, Ringgenberg, Trevor, Schlechte; Knox MEMBERS ABSENT: Haendel, Logan STAFF PRESENT: Seydel, Flinn, Kucharzak, Hencin, Barnes 1. Meeting to Order - Meeting was called to order by Chairperson Krause at 2:05 p.m. 2. Minutes of Meeting of November 2, 1983, were approved 5/0 on motion by Ringgenberg, second by Schlechte. 3. CCN - Hencin reported change in CDBG funding based on housing data and that funding has remained constant, but number of cities eligible has increased. Hencin presented revised recommendations of CCN. 4. Coordinator's Report - Section 8 Update - Seydel reported 405 units under lease December 1, 1983, with 11 late starts anticipated. 37 applications submitted for approval, two for disapproval (Application #2806 - a handi- capped applicant --doctor's statement did not satisfy requirements. Appli- cation #2807-- a former tenant abandoned leaving considerable damage.) 5. Housing Rehabilitation - Barnes presented financial data relative to a forgivable loan for the owner of 819 South Van Buren Street and distributed photographs indicating work to be completed. Moved by Ringgenberg, second by Schlechte that loan be approved. Approved 5/0. 6. General Discussion - Kucharzak advised that a public hearing was held December 6 on an ordinance amending Housing Code relative to Rooming Houses. Housing inspection staff being reorganized. Hoard will be going on licensing inspections. Malone will be training Firefighters. Firefighters will be assigned complaints and emergency orders, so they can be trained more quickly, as well as be able to initiate and follow-up on own work. Hoard and Vezina will be doing their own reinspections. Kucharzak advised that the Iowa Administrative Code --Fire Marshal regula- tions --have been changed to bring the exiting requirements in line with the State Building Code. There is now a requirement that if there are 2 or more risers on a set of steps, the stairs must have handrail. Requirements on secondary egress are now more stringent. Krause recommended article on Shared Housing in Consumer Reports. 7. Adjournment - Moved Ringgenberg, seconded Schlechte, that meeting be adjourned. Adjourned 3:15 P.M. Approved by: Fred C. Krause, Chairperson .2,Z0 M114UTES j PARKS AND RECREATION COMMISSION JANUARY 14, 1984 MEMBERS PRESENT: Riddle, Martin, Mitchell, Willis, Steinbrech, Jennings, Hart MEMBERS ABSENT: Dean, Crum STAFF PRESENT: Showalter, Cassady, Howell, Harvey RECOMMENDATIONS TO THE CITY COUNCIL Moved by Willis,'seconded by Martin, to recommend to the City Council to transfer the $10,000 allocated for sports facilities at the proposed sewer site to the gymnasium acquisition fund. Unanimous. SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN Moved by Willis, seconded by Jennings, that the December 14 minutes be approved as written. Unanimous. The Commission members discussed the budget meeting held with the City Council at 11:45 a.m. and discussed the Commission's role. They identified a need to prepare a presentation to be made at either a budget meeting or special meeting April 28 was established as the special meeting date, combined with a parks tour, with the City Council. DIRECTOR'S REPORT Showalter reported on capital improvements and informed the Commission that the Council had voted to not purchase the sewer site south of town. The Commission had requested $10,000 development monies for appropriate sports facilities (softball and soccer) at the sewer site. He recommended transferring the $10,000 from the sewer site fund to the gymnasium acquisition fund. Moved by Willis, seconded by Martin, to recommend to the City Council to trans- fer the $10,000 allocated for sports facilities at the proposed sewer site to the gymnasium acquisition fund. Unanimous. Showalter reported that M b S Consultants had not reported back to him on Miller Park. The federal process of applying for CDBG funds has been initiated, but is a very lengthy process. Willis and Showalter discussed imminent domain and condemnation of proposed park land. OTHER BUSINESS I• Bob Howell reported that the ice skating rinks are open and are very busy. Jennings asked and Howell answered that the Recreation Division does not rent ice skates. Jennings recommended that the Recreation Division consider this. Al Cassady briefly commented on present and upcoming programs at the Recreation Center, including 3 on 3 basketball. The Commission and staff discussed the increasing demand for basketball play area. ,.?.2/ MINUTES - PARKS AND RECREATION COMMISSION January 14, 1984 Page two Hart informed the Commission and staff that the Board of Education had misunder- stood the playground equipment request for Brookland Park (Longfellow School), and had indicated at the School Board meeting that they would share expenses with the City for the equipment. Hart said the Commission's position to not fund this equipment was clarified to the School Board. Moved by Willis, seconded by Mitchell, to adjourn at 12:50 P.M. a.21 I a -a MINUTES DESIGN REVIEW COMMITTEE JANUARY 25, 1984 4:00 P.M. CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Summerwi11, Wockenfuss, Haupert, Sinek, Alexander, Eckholt, Amert, Wegman, Seiberling, Lafore GUESTS PRESENT: Margaret Nowysz, Jim Clark, Joe Holland STAFF PRESENT: Hauer, Gannon, Farmer, Johnston CORRECTION OF MINUTES OF DECEMBER 19, 1983: Wockenfuss noted the minutes showed him as being present at this meeting and he was absent. Wegman noted the minutes showed him absent for this meeting and he was present. RECOMMENDATIONS TO THE CITY COUNCIL: 1. The amended exterior design plans for an apartment building located at 601 South Gilbert Street were found to be satisfactory. 2. Light fixture designs were recommended for the Iowa Avenue bridge reconstruction project. 3. A preliminary design concept for the reconstruction of Blackhawk Minipark was commended by the Committee. This concept will be reviewed by the Committee once more detailed plans are drawn up. 4. It was suggested the City erect explanatory signage on or near project sites prior to the start of construction. The Committee felt this was especially important for the Blackhawk Minipark reconstruction. REVIEW OF REVISED DESIGN FOR 601 SOUTH GILBERT STREET (IRB H2 EST Clark showed plans with the Design Review Committee -recommended changes made. Windows had been added on the southeast side and by stairwells on north and south sides. Indiana limestone will be used for lintels above the windows; this is a comparable treatment to the Mansion (across the street at the intersection of Bowery and Gilbert Streets). There will not be any blank windows as previously discussed because the design looked bad. Clark was considering adding a decorative item in the balcony iron railings, possibly a letter C. Nowysz, from the Historic Preservation Commission, was pleased with changes but would like the entrance door more defined. Clark said he could install side lights. Seiberling suggested the possibility of laying bricks at a different angle might enlarge the appearance of the door. Summerwill asked if plans showed landscaping. Clark stated the plans did not totally but that he was working with Jim Maynard. a�Z Design Review Committee January 25, 1984 Page 2 Seiberling expressed the Committee's appreciation for the effort Clark put into this. REVIEW OF STREETLIGHT DESIGN FOR IOWA AVENUE BRIDGE: Gannon and Farmer showed the bridge reconstruction plans. It will cost $1.2 million and take 10-12 months to complete, with a construction start in May or June. Pictures of the bridge and current lighting were distrib- uted. Sinek asked if globe lights with an octagonal concrete base could be used for the crosswalk approach at the northwest and southwest ends. This type of light fixture would be consistent with what the University has now. Gannon indicated it was possible if he could receive the globe light specifications immediately. The Committee indicated its approval of the globe lighting fixtures. Sinek questioned if there would be' a problem of vandalism with the proposed lighting for the crosswalk. Gannon said it is planned to have a chain-link fence put up between the walkway and the lights to protect people and also to deter vandalism. . Lafore questioned if bikes would be allowed. Gannon said there won't be any steps so there is a possibility people might ride their bikes, but it is hoped they walk the bikes while on the sidewalk. Gannon said the lights for the top of the bridge will be on a metal pole which is bolted to the surface. The square lighting fixture was approved. DISCUSSION OF REDESIGN FOR BLACKHAWK MINI -PARK: Emily Rubright, president of Project Green, gave a brief history of the mini -park and stated originally the area was to be temporary until the land was marketed. Project Green had Jim Maynard draw up a new design concept. This design concept is a gift to the City from Project Green. - Jim Maynard reviewed the proposed design concept. The design will divide the area into two spaces. The north half of the plaza will be used as a sitting and visiting place with a six recessed benches. The interior rectangular planting bed will be a focal point with possibly a piece of sculpture there. The northeast corner and southwest corners of the site could be used for a newspaper dispensers. Maynard explained the south half of the plaza would have about eight tables with four seats per table, a 1414 foot stage which is 30 inches high with about six risers leading up to the stage. Each riser would be 22-24 inches wide. Planter walls would be bench height and could serve as seating space. The south edge next to the Dain -Bosworth Building would be a concrete service walk to provide drainage and access to back stage area. �zz Design Review Committee January 25, 1984 Page 3 The surface of the area plaza would be brick paving. Evergreens, shrubs, and flowering crabs will be planted in the beds. Lafore moved that the Committee approve heartily the principles shown in the plan by Maynard. Haupert seconded the resolution. The Committee unanimously approved the motion. Lafore moved that the Committee thank Project Green and Mr. Maynard for the gift and plans and Haupert seconded the resolution. Committee unanimously approved the motion. Lafore suggested renaming Blackhawk Mini -park to Governor Carondelet Square. After some discussion, there was strong agreement that the mini -park be renamed because the Chief Blackhawk mural, which is located on the west wall of the Paul -Helen Building, is deteriorating and would probably be removed. The Committee strongly feels the City should support this redesign. They stated this area downtown is for everyone's use and replaces the area of City Plaza lost to the hotel project. OTHER BUSINESS: Eckholt proposed signs be erected explaining City construction projects to inform the public. He feels this should be done for the .Iowa Avenue bridge as well as the Blackhawk Mini -park. The Committee agreed and requested this be forwarded onto the Council. Seiberling said Project Green will be pruning and trimming the downtown area to improve it visually. Meeting adjourned by general consensus at 5:35 p.m. Minutes submitted by: Jean Johnston Jaz r-, MINUTES COMMITTEE ON COMMUNITY NEEDS JANUARY 17, 1984 - 3:30 P.M. IOWA CITY PUBLIC LIBRARY ROOM C MEMBERS PRESENT: Lauria, Parden, Stimmel, Smith, Whitlow, Becker, Leshtz MEMBERS ABSENT: Logan, Williams, May STAFF PRESENT: Hencin, Milkman, Barnes, Johnston SUMMARY OF DISCUSSION: Lauria called the meeting to order at 3:30 p.m. REVIEW AND APPROVAL OF MINUTES FOR NOVEMBER 15 AND DECEMBER 1, 1983: Parden moved and Becker seconded that the minutes for November 15 and December 1, 1983 be approved as written. The motion was approved unani- mously. MEMBERS DISCUSSION: Lauria's and Whitlow's terms on CCN will be up March 1, 1984. Their terms were for two years. Hencin stated that CCN members now serve for three years. Stimmel questioned what effect Committee members' terms will have on election of officers. Milkman explained present, members could be elected if they planned on requesting reappointment. ELECTION OF OFFICERS: Lauria opened the nominations for Chairperson. Whitlow nominated Lauria and Leshtz seconded the nomination. Smith moved nominations cease. Lauria !� was elected Chairperson unanimously. Lauria next opened nominations for Vice -Chairperson. Becker nominated Whitlow but Whitlow declined. Stimmel nominated Becker and Smith seconded the nomination. Becker was elected Vice -Chairperson unanimously. i DISCUSSION OF MEETING TIME AND PLACE: It was unanimously agreed to continue meeting at 3:30 p.m. on the 3rd Tuesday of each month at the Public Library. i • STATUS REPORTS: A. CDBG Program Statement Hencin stated that the City has still not received the necessary information for filing the Program Statement. He told the Committee that by the middle of February the grant should be approved. aa3 ■ MINUTES COMMITTEE ON COMMUNITY NEEDS JANUARY 17, 1984 PAGE 2 B. Human Services Consolidated Facility Planning Hencin told the Committee that the Iowa City Council approved $285,000 in next year's block grant for funding of a new human services building. If the grant application by Johnson County is successful the State would provide $500,000 of CDBG funds for the project with the County and City each giving $285,000. The building might be located on the present vacant lot on Harrison and Linn streets. The building would consolidate 11 agencies and possibly up to 14 in it. It was decided not to renovate an existing building. The architect's report and site plans are available for the Committee to see. Stimmel asked why the Committee wasn't notified and he also asked if the City can opt not to budget the money. Hencin explained that the request had to be in the Office of Planning and Programming in Des Moines, by Wednesday, January 18, 1984, at 5:00 p.m. and therefore the City Council had to act prior to the CCN meeting. C. Longfellow and Brookland Park Projects Milkman reported that the Parks and Recreation Commission decided not to include the extra money for these projects in their '85 budget. Smith stated it was felt that the School Board should be responsible for Longfellow and Parks_ and Recreation for Brookland. Originally, both were included in the CDBG recommendation to the City Council but the Council felt the projects should be funded through the Parks and Recreation Department. Lauria suggested that a letter be drafted to the Council reminding i them that the park projects have a high priority with CCN. Leshtz moved and Whitlow seconded that such a letter be written. The nation carried unanimously. QUARTERLY REPORTS: 1. Creekside Storm Drainage Improvements Stimmel reported that some progress has been made in laying storm drainage pipes; work has stopped due to the cold weather but should resume soon. j 2. Hillcrest Family Services Home Leshtz reported that the rehabilitation work is essentially completed and there are currently seven residents. The Health Department should give the license for approval for 14 residents by the end of the week. New staff should be hired by March 1st, and the facility will be fully operational after that. ;■ MINUTES COMMITTEE ON COMMUNITY NEEDS JANUARY 17, 1984 PAGE 3 3. Systems Unlimited Group Homes 1 Becker reported that construction began January 1st on two houses and would be completed by June 30th. General contractor is Frantz ! Construction. Each house will house six children plus one bed each for respite care. Milkman reported the land cost $36,000 for three lots. 8. Emergency Housing Smith reported there are problems with the acquisition of a facility due to zoning laws, but the laws seem to be straightened out. After the property is obtained, rehabilitation work will be completed in three weeks. A 45 -day extension has been given for the project. Lauria asked if relocation monies will need to be paid and Hencin said possibly moving expenses would have to be paid. Stimmel suggested checking on the old HOPE House at 1005 Muscatine for the facility. C�a3 4. Assisted Housing Acquisition and Development No report was given. Logan was absent. 5. Miller/Orchard Rehabilitation and Improvements Milkmbn passed out May's report on the Miller/Orchard neighborhood project. A streetlight will be installed at Douglass Street and Douglass Court. The problem concerning the ditch and standing water in the 200 block of West Benton Street will be investigated in the spring. One rehabilitation project in the neighborhood has been approved. Barnes said that no requests have been received as a result of the newsletter. Usually the response is better after work has started. Lauria asked about a "show and tell" type presentation rather than a newsletter, to inform residents about the rehabilitation program. Staff will contact the Neighborhood Committee before schedul- ing a meeting. 6. Human Services Agency Hearings Whitlow reported that United Way is over itsgoal of $400,000 but requests are estimated at better than $500,0.10. Whitlow and Leschtz found the agency presentations very interesting and have materials and budgets for each agency, which will be of assistance in CCN's decision making. - 7. Elderly Services Agency Home Repair Whitlow reported that of the $1,000 grant, so far $313.25 has been i spent on three different jobs and the remaining $686.75 will be used for two roofing jobs and a new bath/shower. 8. Emergency Housing Smith reported there are problems with the acquisition of a facility due to zoning laws, but the laws seem to be straightened out. After the property is obtained, rehabilitation work will be completed in three weeks. A 45 -day extension has been given for the project. Lauria asked if relocation monies will need to be paid and Hencin said possibly moving expenses would have to be paid. Stimmel suggested checking on the old HOPE House at 1005 Muscatine for the facility. C�a3 MINUTES COR41TTEE ON COMMUNITY NEEDS JANUARY 17, 1984 PAGE 4 9. Goodwill Food Service Renovation and Expansion Becker reported that the project is essentially complete. A locking cooler had to be replaced and it has been purchased and is about to be installed. The expanded facility has been in use since the end of November. The total cost of the project was $38,861.51 with $31,500 CDBG funds, $650 from the Knights of Columbus and the difference made up from memorial funds. 10. MYEP/Independent Living Employment Program Milkman reported that the employment project is going well. One group was completing more work in less time than the other custodians at the University. Riverside McDonald's is willing to train a crew to work at various jobs at McDonald's and will possibly hire in the future. There are 18 persons involved, half are youths and half are in the Independent Living Program. 11. MYEP Jobs Club Milkman reported that the Jobs Club is going strong. The Club teaches students resume writing and how to look for a job. Milkman stated that the MYEP Board feels that this program is a worthwhile project and should be continued even when CDBG money runs out. OTHER BUSINESS: Next month the Committee will start work on a new three year Community De- velopment and Needs Plan. Lauria requested copies of the old 3 year plan and the budgets for each year to see the match -up of both. Next meeting is•February 21, 1984. The meeting adjourned by general consensus at 4:40 p.m. Submitted by: Jean Johnston, Minute -Taker. X073