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HomeMy WebLinkAbout1984-02-28 Council minutesInformal Council Discussion January 28, 1984 Page 2 discussed at later meetings. Vitosh explained the schedule for approving the budget to meet State deadlines. The budget must be approved by the 28th to meet State certification deadlines. JCCOG (p. 276) Schmeiser, Hencin Reel 84-C6 Side 2 Schmeiser said that the Board of Directors must also approve the JCCOG budget. Schmeiser said that work on the new zoning ordinance should result in a smoother zoning process. The workload for the Planning and Zoning Department still hasn't let up. Relations with JCCOG and the Urban Fringe Committee have been very good. Ambrisco noted the importance of Planning and Zoning and economic development of the area as well as civic public relations. Cable TV (p. 40) Terry, Shaffer Broadband Telecommunications Division is funded only through the 3% franchise fee on Hawkeye Cable's revenues. Up to 5% can be charged through petition with the FCC. Some cities are now requesting the 5% fee. Berlin noted that the community wide system hasn't developed because the University institutional network hasn't come into existence. Berlin noted that Drew Shaffer's salary is under review. Bill Terry said that Shaffer is one of the top ten people in his field. Berlin said that Anne Carroll is continuing to explore the situation. Increases in the Telecommunica- tions budget are because of expanded services and repayment of front end costs that were granted when the division originally was started. Shaffer said that a tape changing machine would make the City cable channels more visible and entertaining but this item isn't currently in the budget due to high equipment cost. Terry said that the $.95 cable increase will generate about $6400 extra for the City. Shaffer noted that the Univer- sity has not yet been integrated into the cable systems. Staff will explore grants, increase in franchise fee and negotiations with the iUniversity re institutional network. Public Works Engineering (p. 87) Schmadeke, Farmer 84-ClO Side 1 Schmadeke noted that there have been no changes in personnel in the Public Works Divisions although there have been salary adjustments. Traffic Engineering (p. 155) Schmadeke, Brachtel Vitosh noted that the biggest increase has been in street lights. There will be a report on past changes in street lighting. Any' new lights wouldn't be included in this budget. New .lights wouldn't get discount rates. Streets (p. 158) Schmadeke, Stockman Stockman reported that currently a mixture of four parts sand and one part . salt is being used on the streets with a 50/50 blend during ice storms. In response .to a question from Strait, Stockman said that cold patching of potholes is done this time of year to protect the public safety. Informal Council Discussion January 28, 1984 Page 3 Pollution Control (p. 217) Schmadeke, Boren Schmadeke said that the Pollution Control budget does not include money for upgrading systems. 'Vitosh said that administrative overhead is the indirect cost of a division from the City Manager's office, the Clerk, the Finance office, etc. Ambrisco asked about the $100,000 damage to the sewer plant. Vitosh said that the City has paid for repairs and final resolution depends upon negotiations with the company and possible litigation. Vitosh explained that changes in cycles for building and accounts receivable affect budget figures. Water (p. 226) Schmadeke, Kron McDonald noted that there seemed to be more main breaks this year. Cleo Kron replied that sudden temperature changes have caused the problems. Refuse (p. 234) Schmadeke, Stockman The Council agreed that the Refuse Division has been doing a good job and is appreciated by the public. Landfill (p. 239) Schmadeke, Stockman Berlin said that a study on the leachate problem at the landfill continues and will probably be an ongoing problem. Most landfills have a problem with leachate and at least at the current site, the problem is contained. Capital Improvements Program Scott Boulevard (p. 12) 84-C10 Side 1 McDonald stated that the Chamber of Commerce did a study of the truck traffic last July and requested the completion of Phase 3 and Phase 4. Council discussed the purpose of the project and the amount of truck traffic that utilized Scott Blvd. Schmadeke explained the proposed route. McDonald asked the Council to review background information on this project before budget changes and decisions were made. Airport Projects (p. 42) 84-ClO Side 2 Vitosh said that the total cost of the airport master plan improvements will be made in FY85. Zehr explained that the bonding levels won't change in FY85 but he expects the federal portion to increase. Zehr said that there are commitments for all the hangar space and leases are being finalized. Vitosh said that 12 year G.O. Bonds will be used and explained that the project is contingent on the FAA funding. Park and Recreation (p. 38-39) Fred Riddle said that Mercer Park diamond lights need to be replaced because they are inefficient and unsafe. The current incandescent lights have lost power and pose extreme safety problems. Metal halide lights would reduce maintenance and energy costs as well as improving night lighting at the diamonds. Showalter said that the six foot chain link fence for the ball diamonds wouldn't be dangerous and it wouldn't be cost Informal Council Discussion January 28, 1984 Page 5 First Avenue Project (p. 13) Schmadeke noted that inflation is adding to the cost of First Avenue Project. Erdahl suggested discussing Scott Blvd. and First Avenue projects together, decide on a policy, and then allow Planning and Zoning to implement it. The Local Road issue is currently being discussed by the County and State. Melrose Avenue Pavin (p. 14) Farmer this Nestexplained new Interstateect westill of town. afThetMelrose Avenue staff recommendsthechange because of safety concerns. Rohret Road Paving (p. 15) Schmadeke explained that this project would pave Rohret Road from Mormon Trek to the new Interstate bridge. Erdahl suggested that staff should investigate whether the developer should contribute to the paving project. Schmeiser said that such an assessment is rare at the time of the develop- ment but later assessments are sometimes made. Erdahl noted that six Council votes are needed to pass such -an assessment. Legal will review. Dodge St. & Dubuque Rd Improvements (p. 16 & 21) Berlin explained that the State may help with this project. Kirkwood Circle Improvement (p. 17) Berlin said that this is the second year that this project has been before CCN at the request of the neighbors. No block grant money was allowed for the project last year. It could still be financed through special assessment. CCN has recommended funding $60,000 from CDBG money this year with the remainder coming from GO bonds. Berlin suggested that either GO bonds or revenue sharing fund the remainder of the project. The Council agreed to delay the project for a year in order to agree on the funding. Dubuque Street - Iowa Ave to Park Road (p. 18) Council discussed the request to widen Dubuque Street from the current 41 feet to 45 feet. Farmer stated that FAUS funding requires widening to a minimum of 45 feet and the existing road has deteriorated extensively. Berlin emphasized that the deterioration has created a serious safety problem. Dickson'said that trees should be saved. Erdahl suggested using GO bonds for funding. Strait suggested setting the project back a year to FY87. The Council agreed but maintains the option of restoring the original schedule. Staff will report justification for reconstruction and possibility of reconstructing only one side to reduce tree removal. Keokuk & Sandusky (p. 19) 84-Cll There was no discussion. Side 2 Informal Council Discussion January 28, 1984 Page 6 Taft Speedway (p. 20) Berlin said that residents and developers have requested sewer faciities and road work. Council agreed a portion of the project will be special assessment and the rest will come from GO bonds. Dodge St. - Dubuque Rd to Governor (p. 21) Farmer said that the widening of Dodge Street will necessitate removing the Hilltop Tavern. Council will leave this in the CIP as scheduled but will look at alternatives to handle the traffic safety adequately. Railroad Crossings - Rock Island Line (p. 22,23) Farmer explained that with the questionable financial status of the Rock Island Railroad, the City will have to fund 40% of the project. grade crossing repair monies will fund 60% of the project. Erdahl State ate ex- pressed preference for the rubberized crossings. Council agreed to repair Dubuque Street and Clinton Street crossings. Iowa Avenue Bridge (p. 24) The Iowa Avenue Bridge should be funded. Council will discuss the footbridge issue at a later date. Burlington Street Bridge (p. 25) Berlin said financial aid bridge replacement program monies will assist in funding this project. A study will decide the need to reconstruct or build a new structure. Dodge Street Bridge Deck Repair (p. 26) Farmer stated that approaches to the bridge can be repaired. Burlington St. Bride at Ralston Creek (p. 27) Farmer said that last year's bridge inspection revealed the very poor condition of the sidewalks. Berlin bridge linsaic d thethatEthehl sage fight ested also d doing berepaired somethingabout summer to prevent a hazard. Benton St. Bridge (p. 28) Farmer explained that this project will include widening the Benton Street Bridge which could necessitate moving Mumm's Tavern. Staff will report back on amount of land needed. North Dubuque Street Sidewalk (p. 34) Berlin stated that citizens have complained about the pedestrian problems along Dubuque Street. Erdahl stated that the University should be contacted to address this problem. Informal Council Discussion January 28, 1984 Page 8 FINANCE Administration (p. 46) Vitosh Vitosh said that the Finance budget does include the transfers that go to the Enterprise Fund as detailed on p. 48. Accounting (p. 49) Vitosh Vitosh pointed out that the Council has already approved the addition of 1-1/2 Accountant positions. An expanded service level is also requested for the addition of a data processing assistant. Erdahl noted that the increased positions are a major change. Vitosh said that although the new positions have been filled for less than a month, the benefits are already apparent. The funding for the data processing position includes equipment costs. Purchasing & Central Services (p. 55) Vitosh Vitosh noted that this area has a very small increase. Ambrisco ques- tioned procedure for outside printing for small printing jobs. Berlin noted that telephone business consumes a lot of the time in the division. Treasury (p. 58) Vitosh Vitosh noted that funding changed little for the Treasury Division under the new budget. The biggest problem for the division is that there is only one professional in the division. Complex tasks cannot be shared by the non-professionals in the division. Berlin said that some of the public relations work currently forced on the division director could be shifted to a specially created position. Word Processing (p. 63) Vitosh No discussion. Risk Management (p. 66) Vitosh Vitosh said that efforts are currently underway to reduce premium costs by bidding out the insurance policy. Ambrisco noted the importance of being in touch with the legislature about local needs. Parking (p. 209) Vitosh Vitosh said that there has been a large increase in the amount transferred to the general fund for parking fines to repay the original startup costs for the ramps. Vitosh noted that the additional cashiers have been added in the ramps until 3:00 AM which has proved sufficient funds to pay for the cashiers' salaries as well as reducing vandalism. Ambrisco questioned the staff parking spaces near the cashier booths. Vitosh explained that the spots are necessary to assure ready access to vehicles for money transfers and when dealing with equipment repairs. Berlin said that he didn't foresee a time when parking generates surplus revenue. I ■ ■ Informal Council Discussion January 28, 1984 Page 9 City Council (p. 17) Erdahl explained the recently passed ordinance whereby Council would consider its own salary as a part of the budget review process for the fiscal year in which an election would occur. Vitosh noted that this division would try to hold increases to 3%. Travel is under the Services & Charges section and is funded at $3500. Councilmembers discussed travel and suggested funding travel to $5,000. Civil Rights (p. 70) Berlin Berlin said that Phyllis Williams is the only full-time person in Civil Rights. She spends most of her time with the commission while the part-time employee is funded with a HUD grant and works primariy with housing. Baker questioned length of time (16 months) to close a case. Staff will respond. City Manager (p. 28) Berlin 84-C12 Side 2 The $50,000 change is for the computer study done by Finance. Vitosh noted the $40,000 previously under the City Council section for economic development now is under a separate budget. The money for the tourism convention bureau came from the hotel/motel tax. Berlin said that the Council would eventually have to decide the role of City staff in economic development. Salaries Berlin said that•an executive session will be held after Monday's informal discussion. i General Revenue Bonds Erdahl asked Vitosh to prepare a memo summarizing GO bond standards and the City's use of these bonds. Meeting adjourned at 1:40 P.M. i ;M COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES February 14, 1984 Iowa City Council, reg. mtg., 2/14/84, 7:30 P.M. at the Civic Center. Mayor McDonald presiding. Councilmembers present: Ambrisco, Baker, Dickson, Erdahl, McDonald, Strait, Zuber. Staffinembers present: Berlin, Helling, Jansen, Karr, Gannon, Franklin, Vitosh, Schmadeke. Council minutes tape recorded on Tape 84-C15, Side 1, 98 -End; Side 2, 1-407. Mayor McDonald proclaimed February 19-25, 1984, as Engineers Week. The Mayor announced two additions to the Consent Calendar: liquor license and cigarette permit for Bo -James. Councilmember Ambrisco noted correction to page 1 of 12/23/83 Bd. of Appeals minutes. Moved by Ambrisco, seconded by Erdahl, that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as amended: Approval of Official Council Actions, of the regular meeting of 1/31/84, as published, subject to correction, as recommended by the Cjty Clerk. Minutes of Boards and Commissions: Bd. of Library Trustees -1/26/84; Civil Service Conn. - 2/1/84; Bd. of Appeals - 12/23/83; Bd. of Electrical Examiners & Appeals - 1/24/84; Planning & Zoning Comm. -12/15/83, 1/5/84; Housing Comm. - 12/7/83; Parks & Rec. Comm. -1/14/84; Design Review Comm. - 1/25/84; Committee on Comm. Needs -1/17/84. Permit Motions and Resolutions: Approving Class C Liquor and Sunday Sales for Amelia Corp. dba Amelia Earhart Deli, 223 E. Washing- ton Street. Approving Class C Liquor License for Ambrose-Lovetinsky Inc. dba The Stadium, 223-1/2 E. Washington Street. Approving Class C i Beer and Sunday Sales for Pester Marketing Co, dba Pester Marketing Company N59, 302 S. Dubuque Street. RES. 84-26, Bk. 81, p. 83, ISSUING DANCING PERMIT. Approving Class C Liquor License and Sunday Sales for Diamond Dave's Taco Co., Inc. dba Bo -James, 118 East Washington Street. RES. 84-27, Bk. 81, p. 84, ISSUING CIGARETTE PERMIT. RES. 84-28, Bk. 81, pp. 85-90, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN AGREEMENT BETWEEN THE CITY OF IOWA CITY AND THE STATE OF IOWA, DEPARTMENT OF TRANSPORTATION, FOR STREET LIGHTING AT THE INTERCHANGES OF MELROSE AVENUE AND IOWA HIGHWAY 1 WITH RELOCATED U.S. 218. Correspondence: Dr. Lewis E. January regarding the proposed extension of Scott Blvd., referred to the City Mgr. for reply. Angela Ryan representing the owners of the Airliner regarding water damage caused to the Airliner, City Mgr. will reply after Council discussidn. Randy Larson regarding mobile vending carts on City Plaza, referred to the City Mgr. for reply. Bill Newbrough of Television Development Association of Iowa regarding their request to construct a television antenna, referred to the City Mgr. for reply. Robert Burchfield regarding damages to the College Block Bldg. by the hotel construc- tion, referred to the City Mgr. for reply. John Green, Chairperson of Council Activities February 14, 1984 Page 2 the Chamber of Commerce Transportation Committee, regarding the extension of Scott Blvd., referred to the City Mgr. Chamber of Commerce regarding parking needs in downtown Iowa City. Gene Fisher, President of the Downtown Association, regarding parking in downtown Iowa City. Kathy Janz in support of American Red Cross, referred to the City Mgr. for reply. League of Women Voters giving notice of meetings with area legislators. Memo from the Traffic Engineer regarding: Yield sign at Gilbert Street/Kimball Road; Left turn designation at U.S. Highway N6/Sycamore Street; Left turn designation at Gilbert Street/Kirkwood Avenue; Left turn designation at Mormon Trek/Melrose Avenue. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Dickson, seconded by Zuber, to set a public hearing for 2/28/84 on an ordinance to vacate a public highway access easement through West Side Park along Mormon Trek realigned. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. Moved by Erdahl, seconded by Strait, to set a public hearing for 2/28/84, on an ordinance to amend Section 10.35 of the Code of Ordinances of Iowa City to include land annexed since 1981 in Iowa City precincts. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. A public hearing was held on a proposed amendment to the planned development plan of Orchard Court subdivision, Lots 7 and 8. No one appeared. Moved by Ambrisco, seconded by Erdahl, to adopt RES. 84-29, Bk. 81, p. 91, APPROVING THE PRELIMINARY PLAT OF SDI FIFTH ADDITION LOCATED AT THE NORTHERNMOST END OF HEINZ ROAD. Affirmative roll call unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Erdahl, seconded by Strait, that the ORDINANCE ESTABLISHING THE PROPOSED SOUTH SUMMIT STREET HISTORIC PRESERVATION DISTRICT, be given second vote for passage. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Erdahl, seconded by Strait, that the ORDINANCE ESTABLISHING THE PROPOSED WOODLAWN AVENUE HISTORIC PRESERVATION DISTRICT, be given second vote for passage. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. A public hearing was held on Budget Estimate for Fiscal Year 1985 (July 1, 1984, through June 30, 1985). Phil Nychay, President of the AFSCME Union, appeared and questioned provisions being made for mainte- nance of the new transit facility. The City Manager stated a request had been made for a part time position as an expanded service level but was not recommended at this time. The matter will be evaluated after the move to the building. Nychay also questioned the procedure for administrative increases. The Mayor and City Mgr. explained the Council sets a range for the City Mgr. to use at his discretion. Council Activities February 14, 1984 Page 3 A public hearing was held on plans, specifications, form of contract, and cost estimate for the construction of the Iowa Avenue Bridge Recon- struction Project. No one appeared. Moved by Strait, seconded by Zuber, to defer until 2/28/84 a public hearing to consider a resolution authorizing a lease to the Iowa City Community School District of a parcel of land on the Iowa City Municipal Airport for a one year term with options to renew for 21 additional years. The Mayor declared the motion carried, 7/0, all Councilmembers present. The Mayor announced the following vacancies: Housing Comm. - two vacancies for three-year terms ending 5/1/87. Mayor's Youth Employment Bd. - four vacancies for three-year terms ending 3/27/87. These appoint- ments will be made at the 3/27/84 City Council meeting. Moved by Ambrisco, seconded by Dickson, to approve the recommendation of the Johnson County Bd. of Supervisors to appoint Lorie Leo to the Riverfront Commission as a representative of Johnson County for a term ending 12/1/86; to reappoint Nicholas Johnson, Box 1876 and W.O. Bill Terry, 415 N. 7th Avenue, to the Broadband Telecommunications Commission for three-year terms ending 3/13/87; to reappoint Harry Lewis, 1408 Tracy Lane, for a six-year term ending 3/1/90, on the Airport Commission; to appoint Karen Kubby, 914 S. Dubuque, and reappoint Mickey Lauria, 1106 E. Washington St., for three-year terms ending 3/1/87 on the Committee on Community Needs. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. Councilmember Dickson pointed out that the temporary walkway near Iowa State Bank needs attention. The area is muddy and the surface deteriorat- ing. Staff will investigate. Dickson noted trees, brush, and debris in Ralston Creek near Court and Muscatine. Staff will investigate. Council - member Ambrisco noted the death of Russell Slade and requested a letter of condolence be sent to the family. Councilmember Erdahl stated that the Hotel walkway was not being kept up and asked the staff to monitor on a regular basis. Regarding comments made at the informal session relative to vendors in the City Plaza, Erdahl reiterated that the matter had not been resolved and urged the public to hold -off on their comments until the matter is scheduled for further discussion. Councilmember Baker ques- tioned when the draft of a letter re the World Trade Center would be ready for review. The Mayor stated the letter would be in the :Council reading file by the end of the week. Baker requested a copy of the letter be sent to Michael Guidici, who wrote to Council on this matter. Baker requested clarification of the Design Review minutes re a proposed change in the design for the balconies on Clark apartments. Atty. Joe Holland, repre- senting Jim and Loretta Clark, stated that no decision would be made until Design Review Committee had approved. Baker mentioned the excellent job of facade restoration being done by Baskin & Robbins on the Plaza. Council - member Zuber reiterated that the Iowa Avenue footbridge had not been decided upon, and that Council would review design with the changes requested at the informal. The City Manager noted the final authority for the footbridge would come with the award of bid. Councilmember Strait requested that the muddy mess and potholes be cleaned up at Ridge Road and North Dubuque Street. Strait pointed out that the bus service at Sunset Street near Highway 1 was not satisfactory and asked staff to review the Council Activities February 14, 1984 Page 4 situation to get service to that area. Staff will identify alternatives for extension of service from most desirable to least desirable. The City Manager noted a number of requests had been received from other areas. The matter will be scheduled for informal discussion. The Mayor congratulated the Chamber, Convention Bureau, and other people who had helped to acquire the 1988 World Plowing Championship as well as next year's Junior Olym- pics. Recommendations of the Design Review Committee noted as follows: (1) The amended exterior design plans for an apartment building located at 601 South Gilbert Street were found to be satisfactory. (2) Light fixture designs were recommended for the Iowa Avenue Bridge reconstruction project. (3) A preliminary design concept for the reconstruction of Blackhawk Minipark was commended by the Committee. This concept will be reviewed by the Committee once more detailed plans are drawn up. (4) It was suggested the City erect explanatory signage on or near project sites prior to the start of construction. The Committee felt this was espe- cially important for the Blackhawk Minipark construction. Councilmember Erdahl noted the suggestions for the Minipark sounded good and requested that the name "Blackhawk" and the mural be kept. Moved by Zuber, seconded by Ambrisco, to adopt RES. 84-30, Bk. 81, pp. 92-93, REVISING THE 1984 ANNUAL BUDGET FOR PUBLIC HOUSING PROJECT NO. IAO22003. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Erdahl, seconded by Dickson, to adopt RES. 84-31, Bk. 81, pp. 94-95, REVISING THE 1984 ANNUAL BUDGET FOR PUBLIC HOUSING PROJECT IA05PO22004. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Strait, seconded by Ambrisco, to adopt RES. 84-32, Bk. 81, pp. 96-98, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN ADDENDUM TO THE AGREEMENT WITH THE ASSOCIATION FOR RETARDED CITIZENS OF JOHNSON COUNTY FOR THE USE OF COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS FOR RENOVATION AND EXPANSION OF THE NELSON ADULT CENTER FOR DEVELOPMENTALLY DISABLED ADULTS. Affirmative roll call vote unanimous, 7/0, all Council - members present. The Mayor declared the resolution adopted. Moved by Dickson, seconded by Zuber, to adopt RES. 84-33, Bk. 81, pp. 99-101, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO AN AGREEMENT BETWEEN THE CITY OF IOWA CITY AND THE IOWA CITY COMMUNITY SCHOOL DISTRICT FOR THE PROVISION OF JOINT FUELING AND WASHING FACILITY USE. Affirmative roll call vote unanimous,7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Dickson, seconded by Ambrisco, to adopt RES. 84-34, Bk. 81, pp.102-107, AUTHORIZING EXECUTION OF A QUIT CLAIM DEED CORRECTIVE OF TITLE, old Boyd and Rumnelhart property at the corner of Gilbert and Harrison Streets. Erdahl questioned legal costs incurred. The City Atty. noted that Atty. Joe Holland, representing Jim Clark, had prepared most of the documents himself and very little time had been spent by the City. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. I Council Activities February 14, 1984 Page 5 Moved by Dickson, seconded by Erdahl, to defer consideration of a resolution establishing revised fees for building permits, plan checking and demolition permits until 2/28/84. Baker asked that the increase of additional revenues be discussed at that time. The Mayor declared the motion carried, 7/0, all Councilmembers present. Moved by Dickson, seconded by Baker, to adopt RES. 84-35, Bk. 81, pp. 108-109, ESTABLISHING FEES FOR MECHANICAL PERMITS. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Ambrisco, seconded by Zuber, that the ORDINANCE AMENDING CHAPTER 31 TO PROVIDE THAT SIGNS ON PUBLIC PROPERTY BE LICENSED, AND FOR ELIMINATION OF SUCH SIGNS BY JUNE 30, 2003, be given first vote for passage. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Erdahl, seconded by Strait, to adopt ORD. 84-3172, Bk. 23, pp. 58-77, ESTABLISHING AN INDUSTRIAL WASTE ORDINANCE, be passed and adopted. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the ordinance adopted. Moved by Zuber, seconded by Erdahl, to adjourn 8►45 P.M. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. MARIAN KARR, CITY CLERK JOHN McOONALD, MAYOR r - OFFICIAL ACTIONS OF COUNCIL -2/14/84 The cost of publishing the following procedings & claims is $ . Cumulative cost for this calendar year for said publication is $ Iowa City Counci ,reg. mtg., 2/14/84, 7:30 P.M. at the Civic Center. Mayor McDonald presiding. Councilmembers present: Ambrisco, Baker, Dickson, Erdahl, McDonald, Strait, Zuber. Council minutes tape recorded on Tape 84-C15, Side 1, 98 -End; Side 2, 1-407. Mayor McDonald proclaimed February 19-25, 1984, as Engineers Week. The Mayor announced two additions to the Consent Calendar: liquor license and cigarette permit for Bo -James. Council - member Ambrisco noted correction to page 1 of 12/23/83 Bd. of Appeals minutes. Moved by Ambrisco, seconded by Erdahl, that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as amended: Approval of Official Council Actions, of the regular meeting of 1/31/84, as published, subject to correction, as -recommended by the City Clerk. Minutes of Boards and Commis- sions: Bd. of Library Trustees -1/26/84; Civil Service Comm. -2/l/84; Bd. of Appeals - 12/23/83; Bd. of Electrical Examiners & Appeals -1/24/84; Planning & Zoning Comm. - 12/15/83, 1/5/84; Housing Comm. -12/7/83; Parks & Rec. Comm. -1/14/84; Design Review Comm. - 1/25/84; Committee on Comm. Needs -1/17/84. Permit Motions and Resolutions: Approving Class C Liquor and Sunday Sales for Amelia Earhart Deli, 223 E. Washington Street. Approving Class C Liquor License for The Stadium, 223-1/2 E. Washington Street. Approv- ing Class C Beer and Sunday Sales for Pester Marketing Company 859, 302 S. Dubuque Street. RES. 84-26, Bk. 81, P. 83, ISSUING DANCING PERMIT. Approving Class C Liquor License and Sunday Sales for Bo -James, 118 East Washington Street. RES. 84-27, Bk. 81, p. 84, ISSUING CIGARETTE PERMIT. RES. 84-28, Bk. 81, pp. 85-90, AUTHORIZING THE MAYOR TO SIGN A14D THE CITY CLERK TO ATTEST AN AGREEMENT BETWEEN THE CITY OF IOWA CITY AND THE Page 2 STATE OF IOWA, DEPARTMENT OF TRANSPOR- TATION, FOR STREET LIGHTING AT THE INTERCHANGES OF 14ELROSE AVENUE AND IOWA HIGHWAY 1 WITH RELOCATED U.S. 218. Correspondence: Dr. Lewis E. January regarding the proposed extension of Scott Blvd., referred to the City Mgr. for reply. Angela Ryan representing the owners of the Airliner regarding water damage caused to the Airliner, City Mgr. will reply after Council discussion. Randy Larson regarding mobile vending carts on City Plaza, referred to the City Mgr. for reply. Bill Newbrough of Television Development Association of Iowa regarding their request to construct a television antenna, referred to the City Mgr. for reply. Robert Burch- field regarding damages to the College Block Bldg. by the hotel construction, referred to the City Mgr. for reply. John Green, Chairperson of the Chamber of Commerce Transportation Committee, regarding the extension of Scott Blvd., referred to the City Mgr. Chamber of Commerce regarding, parking needs in downtown Iowa City. Gene Fisher, President of the Downtown Association, regarding parking in downtown Iowa City. Kathy Janz in support of American Red Cross, referred to the City Mgr. for reply. League of Women Voters giving notice of meetings with area legislators. Memo from the Traffic Engineer regarding: Yield sign at Gilbert Street/Kimball Road; Left turn designation at U.S. Highway A6/Syca- more Street; Left turn designation at Gilbert Street/Kirkwood Avenue; Left turn designation at Mormon Trek/Mel- rose Avenue. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Dickson, seconded by Zuber, to set a public hearing for 2/28/84 on an ordinance to vacate a public highway access easement through West Side Park along Mormon Trek realigned. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. Moved by Erdahl, seconded by Strait, to set a public hearing for 2/28/84, on an ordinance to amend Section 10.35 of the Page 3 Code of Ordinances of Iowa City to include land annexed since 1981 in Iowa City precincts. The Mayor declared the motion carried unanimously, 7/0, all Council - members present. A public hearing was held on a proposed amendment to the planned develop- ment plan of Orchard Court subdivision, Lots 7 and 8. Moved by Ambrisco, seconded by Erdahl, to adopt RES. 84-29, Bk. 81, p. 91, APPROVING THE PRELIMINARY PLAT OF BOI FIFTH ADDITION LOCATED AT THE NORTHERNMOST END OF HEINZ ROAD. Affirmative roll call unanimous, 7/0, all Councilmembers present. The Mayor declared the resolu- tion adopted. Moved by Erdahl, seconded by Strait, that the ORDINANCE ESTABLISHING THE PROPOSED SOUTH SUMMIT STREET HISTORIC PRESERVATION DISTRICT, be given second vote for passage. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Erdahl, seconded by Strait, that the ORDINANCE ESTABLISHING THE PROPOSED WOODLAWN -AVENUE HISTORIC PRESER- VATION DISTRICT, be given second vote for passage. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. A public hearing was held on Budget Estimate for Fiscal Year 1985 (July 1, 1984, through June 30, 1985). Phil Nychay, President of the AFSCME Union, appeared and questioned provisions being made for maintenance of the new transit facility. The City Manager stated a request had been made for a part time position as an expanded service level but was not recommended at this time. The matter will be evaluated after the move to the building. Nychay also questioned the procedure for administrative increases. The Mayor and City Mgr. explained the Council sets a range for the City Mgr. to use at his discretion. A public hearing was held on plans, specifications, form of contract, and cost estimate for the construction of the Iowa Avenue Bridge Reconstruction Project. Moved by Strait, seconded by Zuber, to defer until 2/28/84 a public hearing to consider a resolution authorizing a lease to the Iowa City Community School District Page 4 of a parcel of land on the Iowa City Municipal Airport for a one year term with options to renew for 21 additional years_ The Mayor declared the motion carried, 7/0, all Councilmembers present. The Mayor announced the following vacancies: Housing Conn. - two vacancies for three-year terms ending 5/1/87. Mayor's Youth Employment Bd. -four vacancies for three-year terms ending 3/27/87. These appointments will be made at the 3/27/84 City Council meeting. Moved by Ambrisco, seconded by Dickson, to approve the recommendation of the Johnson County Bd. of Supervisors to appoint Lorie Leo to the Riverfront Commission as a representative of Johnson County for a term ending 12/1/86; to reappoint Nicholas Johnson, Box 1876 and W.O. Bill Terry, 415 N. 7th Avenue, to the Broadband Telecommunications Commission for three-year terms ending 3/13/87; to reappoint Harry Lewis, 1408 Tracy Lane, for a six-year term ending 3/1/90, on the Airport Commission; to appoint Karen Kubby, 914 S. Dubuque, and reappoint Mickey Lauria, 1106 E. Washington St., for three-year terms ,ending 3/l/87 on the Committee on Community Needs. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. Councilmember Dickson pointed out that the temporary walkway near Iowa State Bank needs attention. The area is muddy and the surface deteriorating. Staff will investi- gate. Dickson noted trees, brush, and debris in Ralston Creek near Court and Muscatine. Staff will investigate. Councilmember Ambrisco noted the death of Russell Slade and requested a letter of condolence be sent to the family. Council - member Erdahl stated that the Hotel walkway was not being kept up and asked the staff to monitor on a regular basis. Regarding comments made at the informal session relative to vendors in the City Plaza, Erdahl reiterated that the matter had not been resolved and urged the public to hold -off on their comments until the matter is scheduled for further discus- sion. Councilmember Baker questioned when the draft of a letter re the World Trade Center would be ready for review. The Mayor stated the letter would be in the Council reading file by the end of the week. Baker requested a copy of the letter be sent to Michael Guidici, who Page 5 wrote to Council on this matter. Baker requested clarification of the Design Review minutes re a proposed change in the design for the balconies on Clark apart- ments. Atty. Joe Holland, representing Jim and Loretta Clark, stated that no decision would be made until Design Review Committee had approved. Baker mentioned the excellent job of facade restoration being done by Baskin 8 Robbins on the Plaza. Councilmember Zuber reiterated that the Iowa Avenue footbridge had not been decided upon, and that Council would review design with the changes requested at the informal. The City Manager noted the final authority for the footbridge would come with the award of bid. Council - member Strait requested that the muddy mess and potholes be cleaned up at Ridge Road and North Dubuque Street. Strait pointed out that the bus service at Sunset Street near Highway 1 was not satisfactory - and asked staff to review the situation to get service to that area. Staff will identify alternatives for extension of service from most desirable to least desirable. The City Manager noted a number of requests. had been received from other areas. The matter will be scheduled for informal discussion. The Mayor con- gratulated the Chamber, Convention Bureau, and other people who had helped to acquire the 1988 World Plowing Championship as well as next year's Junior Olympics. Recommendations of the Design Review Committee noted as follows: (1) The amended exterior design plans for an apartment building located at 601 South Gilbert Street were found to be satisfac- tory. (2) Light fixture designs were i recommended for the Iowa Avenue Bridge reconstruction project. (3) A preliminary design concept for the reconstruction of Blackhawk Minipark was commended by the Committee. This concept will be reviewed by the Committee once more detailed plans are drawn up. (4) It was suggested the City erect explanatory signage on or near project sites prior to the start of construction. The Committee felt this was especially important for the Blackhawk Minipark construction. Councilmember Erdahl noted the suggestions for the Minipark sounded good and requested that the name "Blackhawk" and the mural be kept. Page 6 Moved by Zuber, seconded by Ambrisco, to adopt RES. 84-30, Bk. 81, pp. 92-93, REVISING THE 1984 ANNUAL BUDGET FOR PUBLIC HOUSING PROJECT NO. IA022003. Affirmative roll call vote unanimous, 7/0, all Councilmembers present: The Mayor declared the resolution adopted. Moved by Erdahl, seconded by Dickson, to adopt RES. 84-31, Bk. 81, pp. 94-95, REVISING THE 1984 ANNUAL BUDGET FOR PUBLIC HOUSING PROJECT IA05P022004. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Strait, seconded by Ambrisco, to adopt RES. 84-32, Bk. 81, pp. 96-98, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN ADDENDUM TO THE AGREEMENT WITH THE ASSOCIATION FOR RETARDED CITIZENS OF JOHNSON COUNTY FOR THE USE OF COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS FOR RENOVATION AND EXPANSION OF THE NELSON ADULT CENTER FOR DEVELOP- MENTALLY DISABLED ADULTS. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Dickson, seconded by Zuber, to adopt RES. 84-33, Bk. 81, pp. 99-101, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO AN AGREEMENT BETWEEN THE CITY OF IOWA CITY AND THE IOWA CITY COMMUNITY SCHOOL DISTRICT FOR THE PROVI- SION OF JOINT FUELING AND WASHING FACILITY USE. Affirmative roll call vote unani- mous,7/O, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Dickson, seconded by Ambrisco, to adopt RES. 84-34, Bk. 81, pp.102-107, AUTHORIZING EXECUTION OF A QUIT CLAIM DEED CORRECTIVE OF TITLE, old Boyd and Rummelhart property at the corner of Gilbert and Harrison Streets. Affirma- tive roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Dickson, seconded by Erdahl, to defer consideration of a resolution establishing revised fees for building permits, plan checking and demolition permits until 2/28/84. Baker asked that the increase of additional revenues be discussed at that time. The Mayor declared the motion carried, 7/0, all Councilmembers present. i Page 7 Moved by Dickson, seconded by Baker, to adopt RES. 84-35, Bk. 81, pp. 108-109, ESTABLISHING FEES FOR MECHANICAL PERMITS. Affirmative roll call vote unanimous; 7/0, all Councilmembers present. The Mayor declared the resolution adopted: Moved by Ambrisco, seconded by Zuber, that the ORDINANCE AMENDING CHAPTER 31 TO PROVIDE THAT SIGNS ON PUBLIC PROPERTY BE LICENSED, AND FOR ELIMINATION OF SUCH SIGNS BY JUNE 30, 2003, be given first vote for passage. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Erdahl, seconded by Strait, to adopt ORD. 84-3172, Bk. 23, pp. 58-77, ESTABLISHING AN INDUSTRIAL WASTE ORDI- NANCE, be passed and adopted. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the ordinance adopted. Moved by Zuber, seconded by Erdahl, to adjourn 8:45 P.M. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. A more complete description of Council activities is on file in the office of the City Clerk. JOHN MCDONALD,YGO y�! MARIAN KARR,/'CITY /CLERK M4t?J ff • yfw.l�✓ Submitted for publication 2/24/84 Councilmembers present: Dickson, Baker. Informal Council Discussion January 28, 1984 McDonald, Erdahl, Zuber, Strait, Ambrisco, Staff present: Berlin, Karr, Vitosh, Kimble. Tape recorded: Reel 84-C6, Side 1, 62 -End, Side 2 all; Reel 84-C10, all; 84-C11, all; 84-C12, Side 1, all, Side 2, 1-107. Proposed Budget FY85 Equipment Maintenance Service (p. 299) Reynolds Reel 84-C6 Side 1 Vitosh explained how equipment maintenance on a long term basis through an operating chargeback and a replacement fund. Terry Reynolds noted that through a maintenance contract, the Iowa City Transit does some of the heavy mechanical work for CAMBUS and Coralvile Transit. No body work is currently done but that is expected to change in the new facility. The problems with the natural gas powered vehicles is still being examined. Berlin noted that the $12,000 for subcompact car is actually for two cars. Reynolds noted that past budget reductions have been possible because of mild winters. Strait suggested eliminating some of the capital outlay and adding it to human services funding. Berlin noted that cuts now would result in higher costs in the long run because of higher maintenance bills for older equipment. Vitosh pointed out that FY84 ending balances should be accurate to within 5%. Erdahl suggested that a three or four. year projection would help plan each year's budget. Reynolds pointed out that the City has 270 units of equipment from riding lawn mowers to bulldozers. Vitosh pointed out that this budget simply allows for replacement of current units rather than additional units. Energy (p. 89) Webb Rich Webb said that energy conservation efforts this year include the energy management systems installed in the library and in the new transit building. The transit building will also benefit from an infrared heating system. Webb will later provide details on the actual savings resulted from the new measures. Berlin pointed out that energy, costs are the biggest City expense after salaries. High efficiency heating units aren't currently being considered for the City because the high cost of replacing existing units that aren't faulty. Projected energy consumption is based on Iowa -Illinois Gas & Electric rates. Berlin noted that half-time energy audit is working well but expansion into the public areas would need a full-time auditor. Planning (p. 75) Schmeiser, Boothroy Schmeiser noted the increase in funding for the Urban Planning Division budget and the decrease in funding for administrative support from CDBG program to support a staff person to review building permits that relate to historic structures. Vitosh and Berlin explained how fractional positions to the department are calculated. In answer to a question from Ambrisco, Berlin explained that future sewer rate increases would be Informal Council Discussion January 28, 1984 Page 4 effective to buy 8 foot fencing. Erdahl and Strait will research liabil- ity and safety concerns of using six foot chain link fences in ball parks. Council agreed to fund the lights and fencing requests in FY85. Swimming Pool (p. 36) Showalter reviewed past funding plans to build a swimming pool, including sharing costs with the school district and University. Fred Riddle said that a joint facility, used by the schools, University and Parks Division would greatly benefit the community. Councilmembers discussed renovation of City Park Pool. Berlin stated that year-round demand for swimming merits building an indoor facility, perhaps being built jointly with the school district. Councilmembers agreed to the project as scheduled in the proposed budget schedule. Scott Park (p. 37) Council agreed to keep funding of the park in FY89. Sidewalks - Willow Park & Mercer Park (p. 29) Council discussed the safety problems in the Mercer Park and Willow Creek Park areas without sidewalks. Council agreed to move funding of the sidewalk projects to FY86. Gymnasium Fund (p. 182 - Proposed Budget) Fred Riddle requested $10,000 for a fund to be used in the future for additional gymnasium space. Showalter reported on previous Council discussion stating that 25% of the hotel/motel tax be used for recreation facilities and specifically earmarked for a pool. Erdahl suggested that the hotel/motel fund be divided between a park fund and a facility fund. Berlin stated that Council will receive background information and that a discussion will be scheduled. Showalter suggested that a meeting be set up between Parks and Recreation and the Council. Council directed the word "outdoor" be eliminated from the "outdoor pool facility" funding request (p. 36). Sewer (p. 47) 84-C11 Berlin said that the sewer plant improvement proposal iscompatid compatiblewithany probable future sewer plant project. In reply to a question from Ambrisco, McDonald said that this project would not affect the east side moratorium. This project is necessary partly because long term mainte- nance has been deferred in the past. The Council agreed to support the project. East Side Water Storage Tank (p. 47) Cleo Kron explained that the east side water storage tank is necessary to remedy low east side water pressure. Schmeiser said that the new First Avenue development will make pressure problems more severe. The 2 million gallon tank is a practical and economical size. The Council agreed with the proposal. Informal Council Discussion January 28, 1984 Page 7 CBD Clinton Street (P. 34) Farmer explained that repair will not include the University's side of the street. The project replaces the existing pavement with Portland cement concrete. Ralston Creek (p. 35) Berlin said that the acquisition of the property at 11 S. Dubuque was considered by a previous Council. Erdahl noted that the property acquisi- tion and construction of a retaining wall is part of the overall Ralston Creek plan. Bus Fleet Expansion/Replacement (p. 40) Berlin said that this project provides for the purchasing or remanu- facturing of the buses and projected federal transit assistance will not j be lessened. Maintenance Garage (p. 41) Berlin noted that this year the federal government would fund 5% less of the cost of the maintenance garage than last year. He added that the current federal budget proposes another reduction of the transit assis- tance. Erdahl said that the proposed purchase price for the old UMTA garage seems far too high. Council agreed to wait until a second ap- praisal is made of the property before deciding on funding and compare renovation of old building versus new construction. North Corridor Sewer (p. 44) Erdahl noted that the question of special assessments due to the sewer installation needs to be discussed during the sewage treatment plant discussions. A memo exploring special assessments and tap in fees will be j prepared. iShamrock & Arbor Drainageway (p. 46) Farmer said that the surveying for the project will start when weather permits. 84-C12 CIP Pending List (p. 49,50,51) Side 1 Berlin reviewed each item on the CIP pending list briefly. Council agreed that the Melrose Court Improvements need to be scheduled for a separate discussion. City Clerk (p. 19) Karr 84-C12 Side 1 Karr noted that the only change in the Clerk's budget is the expanded service level of the Minute Taker. Berlin explained that this frees Karr for the more important tasks of the Clerk rather than being a full-time secretary. Karr still does the final editing of the minutes. Karr noted that last year saw an increase in Council meetings. CITY C�F 10W/ CITY CIVIC CENTER 410 E. WASHINGTON ST. IOWA CITY, IOWA 52240 (319) 356-5CCO STATE OF THE CITY ADDRESS PRESENTED BY: JOHN McDONALD, MAYOR AT THE REGULAR, MEETING OF THE CITY COUNCIL OF IOWA CITY FEBRUARY 28, 1984 This is my first State of the City message to you. As I look ahead to the next two years during which I will serve as your Mayor, I am inclined to think of the future rather than the past. The City achieved many of its goals during my first two years on the City Council and.I will allude to some.of these tonight. For the first time in many years, Iowa City has recently elected to its City Council a majority of new members. And what a cross section it is! The present cast of Councilmembers is quite well suited to.a commu- nity.. in which town and university contributions are equally valued. We have an educator, an insurance agent, a librarian, an optician, a secre- tary,_ a student and yes, a lawyer. Now that's quite a dichotomy of opinions to plug into the process, but as I said, it's also quite.fitting. Where else is there, per capita, as much concentrated cultural diversity and surprising contrasts as here? Ideas are taken seriously here. While there is strength in continuity as well as in fresh ideas, we who sit here share one very important component in common: a strong commitment to the welfare of Iowa City. Much of what was accomplished during 1983 was the product of prior diligent efforts by members of the City Council and Iowa City citizens alike. I have seen a great deal of cooperation in recent years between the City and various other local governmental units as well as private 3a3 I Page 2 organizations. These include the University of Iowa, the Iowa City Community School District, Johnson County, the City of Coralville, the Iowa City Chamber of Commerce, Project Green and others. For example, one of the City's major achievements during 1983 was its leadership and participation in the ad hoc Economic Development Committee, a cooperative effort among the City, the University of Iowa, and' representatives from the local business and industrial community. Recommendations from this committee will soon be before this Council for consideration and future commitment. Another example is the recently adopted Iowa City -Johnson County Urban FringeAgreement. All citizens of Johnson County will benefit in the future' from the spirit of cooperation within which this document was created. i " The Iowa City-Coralville'Convention Bureau serves as yet' another example:. Jointly funded by our two communities, the Bureau stresses our common interests while providing an area -wide effort recognizing that both i of our communities have something very desirable to offer to those who visit us. Interagency cooperative efforts are further evidenced by the recently approved agreement with the Iowa City Community School District for shared uses of the City's fueling and vehicle wash facilities, thereby avoiding costly duplication of services among similarly situated local government operations. Two final illustrations involve the Iowa City Chamber of Commerce . and various human services organizations. I 1 Page 3 The City and the Chamber of Commerce jointly represented this community at the "Invest in America's Cities" Exhibition in Zurich, Switzerland in the fall of 1983. Continued cooperation of this nature is absolutely essential to the success of any viable economic development program for this community. The City also participated with the United Way staff and represen- tatives from various local human services providers in exploring the concept of a joint human services center. This project will carry over as one of our major goals for 1984. There are several other major projects which were either completed or begun in 1983. These include construction of the North Branch Storm - :water Detention Facility, adoption•of the new Zoning Ordinance, completion of the Shamrock Place public housing development, and the beginning''of construction of the new downtown- hotel. These ''and many- other 'past accomplishments have contributed to the quality of life enjoyed by the citizensof our community and will have a positive effect on the future growth and development of Iowa City. There are some issues this Council will address which can be categorized as unfinished business. They provide an opportunity for us, as a new City Council with a new orientation, to move forward with creative ideas and fresh perspectives. All these will represent a challenge for the future to this City Council. I cannot help but reflect a little on what it's like sitting on the Council. It is really a learning experience. The challenge, of course, for any body charged with the making of local public policy is to avoid certain pitfalls -- for example, the perils of too narrow a focus. We need to keep in mind that the civic minded often bring but one defini- 3a3 Page 4 tion to any given issue. We must therefore act in accordance with what keeps the community economically healthy while allowing Iowa City to retain its very special character as a desirable place to work and live. Those of us on the Council have been given a public trust. We're acutely aware that any decision we make impacts a lot of people. We have to be careful to find that fine line -- that balance-- careful we do not unwittingly create hardships on the people of Iowa City in the course of handing down those decisions. I guess in a way that means we have the tricky problem of remaining open and sensitive, and at the. same .time sporting thick skins. It took a lot of blood, sweat and tears to come up with the urban renewal final product. Sometimes in the face of strong criticism, numerous dedicated .individuals were unwaivering in their willingness to hear all sides of the question, and in taking their time and making the effort to evaluate the long-range effects of a decision. Because of that ability to not become impatient or discouraged, we have, unquestionably, a vital, lively and exciting downtown Iowa City. A number of other opportunities now exist for Iowa City, including the. opening the ,new Iowa City Transit Maintenance Facility in the near future. We also look forward to the completion of the Freeway 218 project through Iowa City and the opening of our new downtown hotel. We further hope to complete plans for a new.human services center, to utilize federal funds for upgrading our mass transit fleet and expanding services to newly developed areas, and to the completion of the renovation of the Blackhawk Mini -Park. Two major challenges confront us in the realm of unfinished business. First, we must commit to a plan which will meet our critical needs for increased wastewater treatment and delivery capacity both for the present and in the future. This must be accomplished with great Page 5 dispatch so that the moratorium on development on the City's east side can end and normal development can occur in that area which is highly desir- able for that purpose. Undue delay in resolving this problem could result in a serious negative impact for future planned growth and development in the City. Second, this, Council will have to address the major task .of regaining compliance with the Federal Aviation Administration requirements for Airport funding assistance. Our airport cannot continue to meet the ..demands now placed upon that facility or expand to meet future needs if federal funding is not available. Among other very high ,priorities_ for Iowa City in 1984 are negotiation of new natural gas and electric franchises, revisions, to the sign ordinance.and subdivision regulations, and review of the current Industrial ,Development Revenue Bond policy. to include adoption. of a specific policy for housing developments. In addition, the Council will have the opportunity to explore fresh and perhaps innovative approaches to ..such issues as parking in the central business district and city-wide, funding and .implementation of economic development, efforts, effectively addressing the need for additional space for city government offices and operations, and the provision for future parkland needs through minimum open space requirements. Other perhaps greater challenges will arise as current issues are resolved. The future indeed appears to hold in store hard work, opportu- nity for innovation, a challenge to our cooperative ability to solve problems, and, if we are successful, a great deal of individual and collective satisfaction to be shared with all the citizens of this exemplary community. 3a3 Page 6 The State of the City messages you have heard over the past few years have all addressed, in some fashion, the economic condition of the City as it then related to that of .the State and the nation. Iowa City has been able to weather the storm of recession rather well by comparison to many other municipalities. Unemployment in this community remained well below the state and national averages. We continued to Denerit rrom increasing enrollments in the University of Iowa which"translated into the beginning of a housing construction boom during a time when construction statewide was virtually at a standstill. Fiscal policies adopted by previous Councils, though difficult and requiring a great deal of soulsearching, have preserved the fiscal integrity of the City. Due to the increase in property values locally, we find ourselves in the enviable position of being able to maintain our general fund' tax levy at a level below the state imposed maximum for the first time' in many years. Not only does this provide a welcome relief for local taxpayers, but it also represents a cushion for the future in the event that other revenues decline. We know, for example, that federal funding in many areas'contin- ues to be reduced and that local government will have to assume more of the financial burden for the affected programs and services if these are to continue. What, then, is the state of the City of Iowa City? I would categorize it as "healthy." The City government is fiscally sound and is complemented by a desirable economic climate. The quality of life is generally very good and there appears to be a great deal of potential for continued growth. But we cannot just sit back and reflect. A variety of forces exist which can stagnate a community if allowed. Greatest among these are apathy, indecisiveness, and lack of direction. We as your elected policy makers, the City government administrators and staff, and i Page 7 you, as the citizen lifeblood of .this community, must join together to avoid such pitfalls. Great challenges are ahead. Ile must solve old problems while attempting to avoid new ones. We must build on directions provided by our predecessors while providing new directions as well. Those of us who serve on the City Council will require the continued support of the community if we are to accomplish our goals. We are a new Council with individual interests and a variety of fresh ideas. We will likewise be required as individuals to blend and balance these interests for the broader good of the community. In this way we commit ourselves to the task before us. The basic cooperation, as well as increased and innovative cooperation between local government and the private sector, becomes more and more necessary as we move through the 80's. This is particularly true of our community. We're lucky that the dynamics of this community invite development. We're lucky that there's a vitality and unique blend of its citizenry -- young, old, business, university. We're lucky the people of this community care about the quality of life here, not only for the present, but for the generations which will follow. Those of us on the Council know how crucial it is that arguments and opinions are duly aired and not acted upon prematurely. We know that city government cannot afford to be reactionary. It's not surprising that publicity comes easy to Iowa City and sometimes when there's an abundance of spotlight, perspective and concepts become jaded. It is at such times j that Iowa City seems not so much a "town" as very nearly a "city." � i i I MM Page 8 ' f I'd like to close with a statement made by former City Councilor and Mayor, Loren Hickerson -- something I readily identify with. He said: "For lifetime residents of Iowa City, much of life is like watching reruns A of an old movie. In our town, everything has happened before and it's all bound to happen again." E To you Loren, to the Council, and to all Iowa Citians:We are, hopefully with the same sense of spirit and pride, again, on our way. r INFORMAL COUNCIL DISCUSSION February 21, 1984 Informal Council Discussion: February 21, 1984, at 6:30 PM in the Conference Room at the Civic Center. Mayor John McDonald presiding. Councilmembers Present: McDonald, Zuber, Strait, Baker, Ambrisco, Erdahl, Dickson. Staff Present: Berlin, Netting, Jansen, Karr, Showalter, Cassady, Schmeiser, Williams. Tape Recorded: Reel 84-C17, 84-C19. Parks and Recreation Reel 84-C17,Side 1 Craig Willis introduced the members of the Parks and Recreation Commis- sion. Willis explained the commission aims to achieve a balance for the Iowa City Parks of geographic locations, functions, centers of interests, and the size of parks. There are 529 acres of parkland in Iowa City, offering 1.25 acres per 1000 people. Parks and Recreation has proposed a goal of 2.5 acres per 1000 people. The park acquisition prioritized list includes Miller, Aber, Caroline Avenue Court, Foster Road, and Scott Park. The Parks & Recreation Commission recommends the mandatory parkland dedication ordinance to acquire more parkland. The ordinance requires a subdivision developer to dedicate a percentage of the development to the City as parkland, pay a buy-out fee or receive credit for open space within the subdivision that would be administered by a private organiza- tion. Willis noted that a majority of the commission approves of the ordinance as written. Showalter said the proposed ordinance would increase the cost of a dwelling $800 to $1200. The Council discussed the housing cost increases, benefits and drawbacks to the mandatory parkland in new subdivisions. McDonald requested figures on the average cost of parkland maintenance per acre. Council agreed that if the ordinance were passed, they would need to decide what level and type of parkland service is needed in Iowa City. Erdahl commented about the use of the hotel/motel tax as a revolving parkland acquisition fund. Berlin estimated that $100,000 balance would need to be maintained. Showalter proposed closing an alley in the areas bounded by Burlington, Lucas, Kirkwood and Gilbert and using the closed alley area as a park. The suggestion was made after a study showed that there was no land in that area for a park. Proposed Amendments to the Non -Discrimination Ordinance Reel 84-C17,Side 2 Sue Futrell stated that the proposed revisions cover both general house- keeping and substantial issues. The Human Rights Commission held a public hearing in December, 1982 to solicit public comment on the proposed changes. The Commission also met with the Housing Commission, the City's legal staff, and various citywide agencies for additional input. Informal Council Dis Sion February 21, 1984 Page 2 McDonald emphasized that commission members and the public should realize questions by Councilmembers relating to the ordinance seek to determine practicality and legality of the ordinance and do not indicate discrimina- tory attitudes by the Council. McDonald referred to the proposed revision inclusion of mental disabilit th under credit. Futrell said the intent o e propose ca s is to insure people with mental disabilities are treated the same as everyone else with regard to credit. Zuber strongly emphasized the need for the actual number of complaints and other documented evidence to justify the need for revisions in the human rights ordinance. Zuber noted the Housing Commission report made by Fred Krause stating that the commission had received no response to its rejection of the Housing Commission's recommended proposal. Futrell said that the Housing Commission did respond to the Human Rights Co,„11ission, discussed the changes, and heard commission input. Williams said that from November, 1980 through January, 1984, the Human Rights Commission had 69 telephone inquiries concerning housings 8 people complained of discrimination because of marital status, 7 because of dependents, 2 because of source of income, and 3 because of sexual orientation. Strait read a letter supporting the revisions to the Human Rights ordinance from the League of Women Voters. Zuber said that it is wrong to force people to rent to families if they don't want to. Futrell said that the benefits of the provision outweigh the liabilities.. Dickson said that the elderly should not be segregated from the youthful sector of the sbciety and that families with children should not be banished to ghettos. Williams and Futrell said that the exemptions under Section 18-32 of the proposed Human Rights Ordinance help protect the elderlys' rights to choose to live apart from others. Rusty Barcelo said that the housing restrictions have forced most single parents to live on the outskirts of the town which results in unreasonable financial burden. John Watson said that the proposed revi- sions deny property owners some rights in order to extend housing rights to a greater segment of the population. Baker noted that the list of exemptions would prohibit elderly with dependent grandchildren from living in a rental unit designated specifically for the elderly. The Council discussed whether housing limitations for single parents are primarily caused by economics or discrimination. McDonald noted that the major changes proposed in the ordinance are marital status or sexual orienta- tion, presence or absence of dependents, public assistance as source of income, and mental disability as an invalid reason for refusal of housing or credit. Council discussed mental disability in credit. Berlin noted that a separate public hearing for the proposed revisions is not necessary because a hearing was already held by the Human Rights Commission. After discussion Council stated that in addition to the mandatory three readings of the proposed ordinance, they will hold a public hearing on March 12 to assure that interested parties are informed of the issues. First consid- eration of the ordinance will be March 27. Council Time: Reel 84-19,Side 2 1. Berlin explained that the developer of the old Iowa Theater will be requesting the Council to approve a marquee sign for the building. The sign ordinance needs to be examined to clarify provisions for marquee signs. Informal Council Discus in February 21, 1984 Page 3 2. McDonald noted the City's role in job training partnership was discussed in Anne Carroll's January 30 memo. Berlin suggested that Carroll continue monitoring the program at this time, r 3. In response to a question, Berlin stated that the concern of liability has prompted the City to carefully review the need for a temporary is footbridge across the Iowa River. He stated that a decision will need to be made after bids are received and costs are known. 4. Baker requested a copy of the wastewater treatment article in the May, 1984, issue of The American City and County magazine. 5. Baker asked Jansen for an analysis of how the proposed changes in the '! revenue bond issuance will affect Iowa City. Jansen said that staff is reviewing the entire process. Illj ■ 6. In answer to a question from Baker, Jansen said that the City has the power to suspend but not revoke the license of a bar that violates someone's civil rights. A license could be denied by the City on this basis but the State would probably overrule the City's decision. 7. In response to Baker, Helling said that cable franchise will be " scheduled for discussion in .the near future. Staff needs to review information from Hawkeye and Heritage Cable. 8. Ambrisco inquired about businesses serving food in the area between the street and the sidewalk. Jansen is researching the issue for discussion by the Council in March. I 9. Ambrisco reported on his attendance at the the Iowa Legislators I meetings. `I '{! 10. Helling noted that the legislative bulletin will be sent to all Councilmembers. 4 f Meeting adjourned at 9:30 PM. i r t. MINUTES INFOR14AL COUNCIL DISCUSSION FEBRUARY 27, 1984 Informal Council Discussion: February 27, 1984, 6:40 p.m, in the Civic Center. Mayor John McDonald presiding. Council Present: McDonald, Erdahl, Zuber, Strait, Baker, Ambrisco, Dickson. Staff Present: Berlin, Helling, Karr, Jansen, Hauer, Zehr, Schmeiser, Cassady, Showalter. Tape-recorded: ecorded: Reel 84-C18, Side 2, 431 -End; 84-C20; 84-C21; 84-C22, Side VENDING ON CITY PLAZA: Reel 84-C18, Side 2 Randy Larson, a vending cart operator, said that vending carts benefit the plaza area by offering a food service and part-time employment. He felt reaction to vending carts by businesses in the plaza has overall been supported. PLANNING AND ZONING: Reel 84-C18, Side 2 Set ublic hearingto amend parkingdesign standards of the Zoning r nance. Franklin said details of the amendment will be explained at the public hearing. Set Dublic hearina to No discussion. a public hiahwav easement al Franklin said the applicant has requested the hearing be deferred to March 13, 1984. The motion to defer should include a statement that this is to set a public hearing for March 13th for "consideration of vacation of a public highway easement." Franklin said that people currently do not live in annexed lands to be included in the precincts. Precinct size is determined by population and the next reallocation of population into precincts will occur in 1991. INFOR14AL COUNCIL DISCUSSION FEBRUARY 27, 1984 PAGE 2 licy between the City Council and Boothroy said that the consultation policy was requested by the previous Council to help formalize the consultation process between the Council and Planning and Zoning. This process can help prevent triggering the need for an extraordinary majority vote by the Council to overrule planning and zoning decisions. Council expressed concerns that advisory boards may sometimes exercise more control than the elected Council because of extraordinary majority requirements. The owners of the property are working with City staff on the type of plantings and maintenance. There was no discussion. Both are scheduled for final readings. OLD PUBLIC LIBRARY. Reel 84-C20, Side 1 Berlin said that GWG Investments, represented by Bruce Glasgow and John Cruise, would like a one year extension on 'the development of the old library parking lot in exchange for allowing the City to continue using the parking spaces. Jansen reviewed the old public library parking lot sale option contract requirements. He explained that a one year exception could be acceptable under the bidding requirements. In response to Erdahl, Jansen stated that the original library purchase agreement required the buyer to spend 300 percent of the purchase price within 18 months of acquisition. The 300 percent of the purchase price is to be used for "hard construction costs such as demolition, materials and other item purchases...". Hauer said that it was intended to give preference to a bidder that would preserve the library if more than one proposal was received. Bruce Glasgow said that $225,000 has already been spent and about $100,000 more will be spent on repairing windows, exterior mainte- nance, installing air conditioning, and lower level repairs. Glasgow explained that the structure is more structurally sound than originally known and won't need the amount of dollar repairs ($495,000) as required by the contract. Glasgow proposes to build a small addition onto the library to fulfill the contract requirements. Jansen stated the contract requirement to spend 300 percent of the purchase price on repairs can be relaxed if it is found to be oppressive and unduly burdensome. It must be demonstrated that the 300 percent requirement is not needed and the contract needs to be amended. Jansen said the Council should obtain assurance from Glasgow that he will not construct the proposed addition in exchange for the time extension. Berlin stated that this will be sched- uled next for the March 27th meeting. INFORMAL COUNCIL DISCUSSION FEBRUARY 27, 1984 PAGE 3 AIRPORT OVERLAY ZONE IMPACT REPORT Reel 84-C20, Side 2 Wayne Overman, consulting engineer for the Howard Green Company, reviewed the airport zoning impact report. Emphasis of the report was on runway 6 and 3/0. These approaches were upgraded from visual to permit non -precision instrument approaches, requiring a 34:1 approach slope to conform with the FAA design standards. The impact report obtained topographic information about the land area surrounding the airport and noted the obstructions and hazards into the runway approach slopes. Overman explained that structures penetrating a 20:1 slope would be determined a hazard. Structures penetrating a 34:1 slope would not always be determined a hazard, but may be considered obstructions. The amended ordinance would require landowners proposing a structure that would penetrate a 34:1 approach slope on runway 6 or 30 to file a special exception with the Board of Adjustment to determine if it is a hazard. The FAA would review all special exception applications. Overman and the Council discussed landowners on areas affected -by the overlay zone ordinance. Charles Barker stated that ttie overlay zoning ordinance would negatively effect West Side Company development. McDonald recommended that Barker meet with Overman to review the ordinance and how it would affect the West Side Company. PROPOSAL FOR AIRPORT COMPLIANCE WITH FAA Reel 84-C20, Side 2 Jansen said that the City hopes to resolve the airport's non-compliance status with the FAA. A committee consistinb of Russ Schmeiser, Emmett George, Bob Jansen, Wayne Overman, and Fred Zehr has worked on options for the proposal. The options proposed are: To extend runway 6/24 as specified in the Airport Master Plan, costing the City $350,000. Jansen outlined the overall improve- ment package which also included the acquisition of 75 acres, the runway extension work and improvements, reallocation of runway 17, and taxiway acquisition costs. The proposed plan would cost the City $653,000 and has been budgeted in the five year CIP. Alternatively acquire the non -conforming land uses that are located in the clear zone off runway 17, including the second floor residential rights of the Ranshaw buildings, Slager proper- ties, bowling alley and the Dane property. The total acquisition costs would be $1.3 million conservatively, based on willing buyer -seller combination. Council briefly discussed the proposal. In response to E.K. Jones, Jansen said that question of liability will always be present. Council agreed to the proposal. CITY PLAZA, FEES, AND BUILDING EXTENSION Reel 84-C21, Side 1 McDonald said that it is a good time to review the City Plaza vending policy in light of new construction and business changes in the City Plaza area. Helling reviewed the current fee structure and number of permitted vendors. Last summer four vendors and the popcorn stand were permitted in the City Plaza. Helling said permit fees have not increased for five years. Also he explained the criteria in selecting vendors which includes INFORMAL COUNCIL DISCUSSION FEBRUARY 27, 1984 PAGE 4 reviewing previous history of vendor, type of food, electrical require- ments and appearance of cart. Council agreed to raise the fee $50 and allow five vendors in addition to the popcorn stand. University of Iowa student Kathy Axnix presented a petition containing 700 signatures supporting the sidewalk vendors. In response to a City Plaza businessman, Jim Mondanaro, Melling said the popcorn stand paid $560 for a vending permit. More stationary stands may be permitted. Rickie Meteko, owner of Chicago Mickey's, stated problems of risk of vandalism, arbitrary electrical fees, and the availability of a staff person to handle vendor problems. Berlin suggested that a meeting be held with vendors to review procedures. McDonald stated that a City Plaza store owner has the option of utilizing ten feet directly in front of his or her store for a greenhouse type restaurant. The space would be leased as it is in the public right-of-way.. A ten year lease is proposed because there could be . substantial investment by the store owner. Council will receive a draft of the leased agreement in the near future. McDonald requested the Burger King representatives to present their request for a marquee sign at Tuesday's formal meeting during public dis- cussion. COUNCIL TIME AND AGENDA Reel 84-C21, Side 2 1. Fred Riddle from Parks & Recreation Commission asked the Council to formalize the allocation of 25 percent of the monies from the ho- tel/motel tax for parks and recreation. Berlin noted that approxi- mately $25,000 should be available for parks and recreation annually. Erdahl suggested that at least $10,000 of the money should be set aside for park acquisition and the remainder could be set aside for new facilities. Riddle said that the existing outdoor swimming pool is in critically bad condition. Berlin said that there is no value to designating money for specific projects because the Council can change those allocations at any time. He added that Parks and Recreation may have to consider a bond issue for constructing a new swimming pool. The Council agreed to discuss the issue further in formal session. 2. In reference to IRB's (item 19), Baker asked that the question of developer initials in the grill work of the proposed Gilbert Tower Project be resolved. 3. The City Clerk noted an addition to the consent calendar of setting a public hearing on proposed changes in the Human Rights Ordinance. 4. Zuber questioned the water meter deposit for a long-term area resi- dent. Berlin said that the deposits will soon become a payment in advance and will discuss the matter with the individual. 5. Strait sugoasted that either McDonald or Berlin write Representative Cooper Evans and the Iowa senators in regard to concerns raised by the City Transit Manager re Federal Operating Assistance. INFORMAL COUNCIL DISCUSSION FEBRUARY 27, 1984 PAGE 5 6. Strait noted the memo from the Asst. City Mgr. re equipment replace- ment and suggested that some equipment be reassigned rather than traded in. Helling will investigate. 7. Strait suggested proceeding on Project Green's proposal for protection of the Iowa City ecologically fragile areas. Strait volunteered to serve on an ad hoc committee. 8. Baker questioned the HUD letter saying that Iowa City is no longer a distressed area. McDonald said that Iowa City is no longer eligible for UDAG grants. 9. Berlin said that the taxpayers' rights amendment hopefully won't be implemented by the State Legislature. 10. Baker expressed reservations about changing the responsibilities of the head of the Housing Department. He said that the position already has enough responsibility and power. Berlin said that the department head shouldn't have to make zoning interpretations. The Council agreed to postpone any decision to allow further discussion. 11. Ambrisco said that the discussion on the wastewater treatment facility should proceed quickly. Berlin said that staff information and preliminary recommendations are forthcoming. 12. Ambrisco reported that the Legislative Committee met Saturday morning with Minnette Doderer and Art Small. 13. Erdahl noted changes necessary in the Rules Committee minutes from January 30,. 1984. In paragraph 4 of Exhibit 2, the reference should be made to paragraph 2 rather than paragraph 3. Erdahl and Baker suggested that the material should be sent to Jansen for review. The Council discussed problems that result when a Councilmember creates option by abstaining from a vote. Erdahl noted that if an abstention changes the outcome of an issue, the abstention functionally becomes a vote so the abstention becomes deceptive. 14. Baker inquired about establishing a permanent design review committee. Staff will report back. 15. Helling referred to the Program Division Statements and asked for Council input on possible corrections. 16. Helling referred to a memo on video broadcast problems, specifically noting that certain clothing causes problems with video broadcast equipment at televised meetings. 17. Helling requested the letter on the Council's consent calendar re purchase of Hawkeye Cablevision be referred to the Broadband Commis- sion. 6'