HomeMy WebLinkAbout1984-03-13 Bd Comm. minutesMayor's Youth Employment Program
Minutes of the Board of Directors Meeting
February 22, 1984
Board Members Present: Scott Boyden, Tom Muller, Mark Weaver, Ted Halm
and Doug Allaire.
Staff Present: Peg McElroy
I. Call to Order: Scott Boyden calledthe meeting to order at 4:10 p.m.
II. Approval of Minutes: The minutes from the December 14, 1984 meeting
were read by the bDard. Tom Muller/Doug Allaire moved to approve
the minutes. MSC
III. New Business
1. Outstanding Enrollee Selection: Peg explained that enrollees and
worksite supervisors will be chosen for the awards in April. Peg
asked if any board members were interested in selecting the recipients.
Scott Boyden, Tom Muller and Doug Allaire volunteered. Peg will
contact them in Qder to make the decision.
2. Resignation of board member Wayne Johnson: Scott read the
letter written by Wayne Johnson regarding his resignation from
the board. The board deeply regrets his resignation and will
send a certificate of appreciation. Peg explainedthat Bob
Cummings of the S:hool of Social Work will apply for Wayne's
position.
3. New Board Members - Board Replacement: Peg reported that she
had clarified with city staff that the board consists of 10 people
appointed by the Iowa City Council. It is recommended (but not
necessary) that 2 people reside outside of Iowa City. These
individuals are appointed by the board of supervisors and then
approved by the city council. The board consists of representatives
from the school system, private sector, school of social work,
etc. but it is not required that the board member represent a
specific board. Tom and Scott suggested that a cross section of
the community especially a person from the school system and various
funding sources be participating members of the MY -EP board. '
4. Change in meeting time: Peg announced that the next board meeting
to be held April 25, 1984 will need to be held at 3:00 p.m. so that
Bob Cummings can attend. All board members approved of the time change.
S. Ralston Purina Grant: Peg explained the guidelines of the grant
with Mark Weaver's assistance. Ralston Purina has money to fund
handicapped students after their junior year in the private sector
working 20 hours a week.during the summer. The board unanamous}y
approved applying for the grant for FY 85.
Iv. Old Business
4437
Board of Directors Meeting
February 22, 1984
Continued
2
IV.. Old Business Continued
1. New Office: Peg announced the new office address, 9 S. Linn
St. The phone numbers are now 337-3020 and 337-8636. She
indicated how pleased she was with the new office and thanked
Scott Boyden for suggesting that she look into the possibility
of acquiring the office while she was in the middle of the search.
Peg will hire a new secretary/receptionist through JTPA (try -out
employment and 50/50 match program) with Randy Trca, attorney.
2. FY 85 funding report: Peg announced that we faired quite well
in the funding process, however, we did not receive full funding
as requested. WEP was awarded $2,200 (tentative) from the board
of supervisors, $27,500 (tentative) for the Iowa City council
and $5,500 (tentative) from United Way. At Betty Ochenfel's
suggestion she will request funding from Johnson County towns
outside of Iowa City in aider to address the shortage of funds
for next year's budget. She also pointed out that perhaps funds
could be acquired by the Iowa City Striders Marathon in fall as
the Striders have decided to change their fund raising efforts
to•include local agencies of Johnson County.. She pointed.out
that $318 in designated giving,from the United Way campaign
brought the figure from United Way closer to the $6,000 request.
3. Joint Hearing Process: Peg reported that MYEP was listed
6th of 20 publicly funded agencies by the rating -system of
the planning committee at the joint hearings.
4. Office for Planning and Programming Review: Peg reported that
JoAnn Callison conducted the annual evaluation of MYEP and filed
the report withthe board.
S. Joint Human Service Facility Report: Peg brought the building
Plans to share with the board. Peg will let the board know the
outcome of the funding request when it is received from OPP.-
6. Jobs Club: Ted reported that the job club is running smoothly
and steadily.improving.
The meeting adjourned at 5:15 p.m.
Respectfully Submitted,
Mark Weaver, Secretary Peg McElroy, Director
1137
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12.30.23
3318.11
13679.61
363.57
16509.67
City of law city FN 83
0.00
2697.00
0.00
0.00
0.00
0.00
2697.00
City of Iove city FY 64
2003.33
14583.35
0.00
0.00
O.DD
2083.33
11583.35
Contrllutlons
0.00
35.100
0.00
0.00
0.00
2727989
Iow City mm School District
0.00
2750.00
0.00
0.00
0.00
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1100.89
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0.00
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2+05..0:
2969.33
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IYC In -School FY 84
2105.02
2960.33
0.00
0.00
0.00
0.00
15999.31
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ITC Some:
0.00
0.00
15989.31
0.00
0.00
20DO.00
20M.00
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2000.00
2000.00
0.00
0.00
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United IMy
400.00
28DO.00
0.00
0.00
0.00
0.00
235.00
University ce Iome
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0.00
235.00
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1669.36
Cocking/!trey llrket Distrito
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3030.10
6639.18
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Reimbursement 7b/fram 6531
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65.16
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192.62
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0.00
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Total Rewne and 616pat
6753.81
34056.60
20863.69
165.13
1230.23
3318.11
13679.11
10237.38
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• Private Sector Rebbnsemnt
111.72
375.08
0.00
6.00
0.00
111.72
375.88
Calaries and +1sges
668.52
11727.10
15319.10
72.00
723.00
2696.05
11156.29
3436.57
30953.49
Fick
242.99
938.43
1278.51
30.37
48.66
414.37
755.50
607.73
3021.10
'
Retitemmt/1875
67.70
424.77
09.68
0.00
9.66
38.18
77.35
552.63
Im,usroe - Omlth
4.51
178.50
0.00
0.00
0.00
4.51
170.50
�
Ina t - Other
0.00
0.00
0.00
0.00
1220.50
0.00
1220.50
Office Supply
3.62
99.31
37.60
1.32
1.32
3.97
43.59
0.91
101.70
!
Ileaostforul
0.00
2.78
460.33
0.00
226.62
131.25
0.00
131.25
0.00
131.25
163.11
111.71
wuatlorel
0.00
3.45
110.42
0.90
0.00
6.79
190.55
Iiiscellaneon Supply
Food
6.79
0.00
02.59
13.28
107.06
4.58
0.00
0.00
0.00
17.86
Data Ptoocssing
10.00
41.52
0.00
1.Do
16.28
15.02
50.29
26.02
100.09
W,i me
10.15
242.09
01.51
7.27
23.64
10.15
34.77
27.57
302.81
tag Distance
2.89
15.91
0.00
7.00
2.30
2.89
20.29
postage
0.00
55.20
0.00
1.8D
13.90
0.00
70.80
Travel sad &kation
O.DD
152.30
0.00
6.34
0.00
7./S
166.29
Printing Services
18.64
105.67
4.22
7.45
y.70
1.00
16.39
19.64
0.00
209.53
536.05
1'
Yak Study lenges
0.00
355.64
100.21
0.00
0.00
Tbdmiml SCrvim/Itancarlure
0.00
90.00
126.00
0.00
0.00
0.D0
215.00
building Rental
0.00
672.00
260.00
0.00
0.00•
0.00
932.00
IUseellaneous Servlet/Charge
0.00
00.08
611.50
O.DD
0.00
0.00
902.66
Ravkeye Production Dene so
0.00
0.00
22.00
0.D0
0.D0
0.00
22.00
Sanitation 9hdlmeot
0.00
0.00
472.00
0.00
11.97
121.81
11.97
993.81
Ilewprint/Advertising
0.00
0.00
0.00
36.11
25.00
96.77
25.00
133.40
books, Mrgarines, Wm Mpers
0.D0
0.00
0.00
45.72
127.96
0.00
45.72
127.98
7btel b"rOW
1180.53
1S749.50
19397.68
165.13
1230.23
3318.11
13679.11
4664.10
50056.85
7btAl Revenue
6753.01
34056.60
0.00 20863.19
165.13
1230.23
3310.11
13679.11
10237.38
69929.04
Ret Rave:ue 11ds1
5573.20
10307.18
0.00 1465.81
0.00
0.00
0.00
0.00
5573.28
19772.99
1
Prepared by: Peg M:Elmy
Dltectem
I
1
MINUTES
HUMAN RIGHTS COMMISSION
JANUARY 23, 1984 7:30 P.M.
SENIOR CENTER
MEMBERS PRESENT: Barcelo, Futrell, Gill, Jordison, Scupham, Hawkins,
Torres, Reed
MEMBERS ABSENT: Felton
STAFF PRESENT: Klein, Williams
RECOMMENDATIONS TO CITY COUNCIL:
None.
RECOMMENDATIONS TO CITY MANAGER OR STAFF:
None.
SUMMARY OF RELEVANT DISCUSSION:
1. Meeting was called to order at 7:35 p.m. by Chairperson Barcelo.
2. It was moved by Jordison and seconded by Futrell to approve the
minutes of November 28, 1983, as circulated. The motion passed
unanimously. It ,was suggested that future agendas reflect Enter on
Washington Street, so that guests not be confused about which entrance
to use.
3. Complaints Pending:
A. E/R, 8-28-8103. The Respondent has been sent the conciliation
agreement. The team awaits a response.
B. E/R, 5-3-8305. The conciliation meeting occurred. The meeting
ended on an amicable note, but now the Respondent appears to have
changed their mind regarding conciliation.
4. Public Hearing - The correct public hearing dates are March 8 and 9.
5. Cases in Legal - There is one case in Legal that has been there since
October 1983.
6. Cases Open - Klein briefly discussed the two cases that have been
filed.
7. Cases Closed - Three cases have been closed. No probable cause
decisions were made on all three cases.
4131F
MINUTES
HUMAN RIGHTS COMMIDwION
JANUARY 23, 1984 7:30 P.M.
PAGE 2
Community Education - Klein reported on the community education
outreach activities. PSA's continue on the radio and TV, one letter
to the editor concerning housing has been printed, new housing posters
have been distributed, the testing process is scheduled to begin by
the end of March, classified ads are still in the local newspapers.
Barcelo asked for suggestions for new projects. Suggestions were: get
on TV, utilize full page newspaper ads, continue to push speaking
engagements.
9. Old Business:
The proposed ordinance amendments were discussed. This item has been
moved up to the City Council's priority A list. WRAC has scheduled a
meeting for February 9th for the purpose of discussing these ordinance
proposals. Barcelo or another. Commissioner has been asked to lead the
discussion during this meeting. Barcelo.apprised the Commissioners of
the upcoming City Council annual meeting with City boards and commis-
sions. Futrell will represent the Human Rights Commission and will
discuss fiscal 'year 1983 accomplishments and fiscal year 1984 pro-
jects. The recent HUD review on our contract was discussed. The
fiscal year 1983 annual report was discussed: The City's affirmative
action program was discussed and Barcelo is going to look into whether
it would be feasible for Laura Douglas, the University of Iowa's
Affirmative Action Director, to give a presentation to City of Iowa
City supervisors on achieving equity.
10. New Business:
The Department of Public Instruction is sponsoring a multi -cultural
conference on February 23 and 24. Commissioners were urged to attend
LULAC is having their annual conference in Des Moines on March 23 and
24. Whether or not parties involved in a discrimination complaint
should be given copies of the investigative report was discussed. It
was moved by Gill and seconded by Scupham that a committee be estab-
lished to look into this question: The motion passed unanimously: The
committee: Gill (Chair), Scupham,. The
The committee will have a
report for the February Commission meeting: The Commission sponsored
Black History Month event will occur on Friday, February 17. All
Commissioners were urged to attend: The new Commissioner training
will occur on Saturday, February 25: Williams is the trainer. The
City Council policy on legislative or political issues and the
positions taken on these issues by commissions was discussed. Elec-
tions will occur during the February meeting:.. The Women's Athletic
Department is celebrating its tenth anniversary, Sunday, January 29:
11. Staff Report. The staff report was discussed.
12. Next Commission Meeting: February 27, 1984; Senior Center Classroom.
Barcelo will be out of town during this meeting.
13. The meeting adjourned at 8:45 p.m:
�131F
MINUTES
IOWA CITY AIRPORT COMMISSION
FEBRUARY 15, 1984
IOWA CITY CIVIC CENTER
MEMBERS PRESENT: George, Lewis, Tiffany
MEMBERS ABSENT: Schmeiser, Sauegling
STAFF PRESENT: Zehr, Jansen, Brown, Schmeiser
GUESTS PRESENT: W. Overman, B. Newbrough, D.
Koch, J. Walz
Houston, S. Houston, K.
Emmit George called the meeting to order at 7:40 p.m. Tiffany moved and
Lewis seconded to adopt the January 18 minutes with an amendment adding a
last paragraph stating, "Following the executive session, the public
meeting was resumed." Manager Zehr presented bills and briefly explained
them. In answer to a question from Chairman George, Zehr explained that
minor tractor repairs such as changing belts are done in-house. The bills
were approved for payment as presented.
Zehr explained that the amendment to the City's proposal is still being
developed.. The City Council will discuss the proposal at their February
27 meeting. He noted the Commission may need to meet before the Council
meeting.
Wayne Overman summarized the report studying the impact from the designa-
tion of the 34:1 approach slope at Runways 6 and 30, including the impact
of existing approaches for other runways at the airport. He recommended
that any structure penetrating a 34:1 approach slope on either of the
runways would need to apply for a special exception.' He also recommended
that any zoning at the runways would have to meet FAA requirements.
Overman noted the difference between obstructions and hazards; Zehr
explained that the 34:1 approach slope will serve as an early warning to
the airport of any pending obstruction problems. Jansen stated that an
obstruction can be granted a special exception with necessary prior FAA
approval. A structure deemed a hazard needs to go through the variance
process to seek any relief. Tiffany moved and Lewis seconded to approve
the airport zoning impact report. Tiffany noted thanks to Wayne Overman
for his work on the impact report.
Zehr said the City Council discussed the CIP airport budget request.'
Leases need to be finalized and signed to ensure amortization of the GO
bonds. Building specifications need to be drawn and costs finalized to
figure lease rental rates before leases can be signed. The Hansen Lind
Meyer building specifications include a 60x70 foot building to be attached
to a four -unit T -hangar. Plans for the FBO maintenance shop have been
cancelled *0 Jones has requested a 60 foot x 60 foot hangar to be
attached to the north side of the existing shop building; The flying
service is developing a building to be used as storage for service
vehicles and fuel trucks. It would be attached to the east side of the
existing shop building.
X39
Airport Commission
February 15, 1984
Page Z
Zehr recommended locating the new corporate hangar directly east and in
line with the south end of the existing corporate hangar. Construction is
prohibited within 400 feet of runway 30 center line. Zehr said it was
beneficial to tie the T -hangars together with the corporate hangar.
Parking will be on the west and north sides. Parking will not be allowed
to interfere with planes. The Commission discussed possible locations for
future corporate hangars and the impact on automobile parking. The
Commission agreed to proceed with plans to locate the hangar east of the
executive corporate hangar with parking on the north and west sides of the
corporate hangar. Commission members not present will be contacted about j
other possible concerns or objections to the plan.
Dave Houston asked the Commission if he could refuel his own aircraft with
his own fuel. Zehr suggested that a subcommittee could best research the
question. Zehr noted that the FAA has changed some of the restrictions on
fueling aircraft, particularly the use of automobile gas in some air-
planes. Houston anticipates using a truck to pump jet A fuel but an
installation of a fuel farm could also be considered. There would be no
resale of the fuel.
Emmit George reported that he attended the City Council's boards and
commissions meetings.
The Commissioners congratulated Harry Lewis an his reappointment to the
Commission for a six year term.
Zehr reported that the FAA has expressed reservations about the proposed
leasing of property to the Iowa City School District. The leased property
as originally proposed would abut the clear zone. The lease has been
revised to reduce the width of the leased property by 50 feet to 350, feet
and the chainlink fence cannot exceed eight feet in height. In addition,
a sentence was added stating that nothing would be stored on the property
that would penetrate the area of the overlay zone.. Public hearing on the
lease will be March 13. The area is reduced to .8 of an acre and the
lease price remains at $300.
Meeting adjourned at 8:30 p.m.
4/N
MINUTES
BROADBAND TELECOMMUNICATIONS COMMISSION
TUESDAY, JANUARY 17, 1984 - 4:00 P.M.
CIVIC CENTER CONFERENCE ROOM
MEMBERS PRESENT: Ehninger, Johnson, Madsen, Sigrin, Terry
MEMBERS ABSENT: None
OTHERS PRESENT: Kalergis of Hawkeye Cablevision; Tiffany of the Iowa
City Public Library (ICPL); Diana Beeson of the Univer-
sity of Iowa Channel 28
STAFF PRESENT: Shaffer
RECOMMENDATIONS TO COUNCIL:
None.
MATTERS PENDING COUNCIL -COMMISSION DISPOSITION:
None.
MEETING CALLED TO ORDER:
Meeting called to order at 4:06 p.m.
Johnson moved and Ehninger seconded to approve the December 13, 1983, BTC
minutes. Unanimously approved.
SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN:
Terry wrote letters to the University, Coralville and University Heights
concerning sharing costs for the access facilities which students and
residents of these communities use. Terry also wrote to Blough requesting
Hawkeye's plans, if any, in bringing foreign language programming to Iowa
City. The BTC budget and the reserve funds were discussed. Possible uses
of the reserve funds were indicated, including a raise in the BTS's
salary, seed money for a non-profit organization and money to research and
develop the Institutional Network (INET). Tiffany said the ICPL is now.
getting support from Computer Library Systems Inc. (CLSI) on the library
computer/cable interface project. She also said the library is getting
some gift funds and is trying to obtain funding for another portapack and
an additional light kit for access use. Tiffany said the library spends
approximately $32,500 per year on access related activities about half of
which comes from the franchise fee. She said the library will try to open
the AV lab one more night a week with a volunteer supervising the lab.
Ehninger and Sigrin reported meeting with the manager of the Austin,
Texas, access channel and Anita Stech, as well as gathering material from
Portland, Boston and Austin in their research efforts to study alternative
ways of managing and operating channel 26. A report from the subcommittee
MINUTES
BROADBAND TELECOMMUNICATIONS COMMISSION
JANUARY 17, 1984
PAGE 2
by the next BTC meeting is forthcoming. Madsen distributed a report on
her subcommittee's work on researching potential INET uses and applica-
tions. Discussion of this report will take place at the next BTC meeting.
Discussion of the University channel 28 centered on bringing Spanish
International Network (SIN) foreign language programming to Iowa City. It
was determined that until an opinion is received from the City's legal
staff it would not be possible for the BTC to take any action on this
subject. Several issues were brought up during the discussion. Although
everyone agreed they wanted to see foreign language programming in Iowa
City, allowing commercials to be cablecast on channel 28 (which are
included in the SIN programming) which has been treated as a non-profit,
non-commercial educational access channel may be a problem. Kalergis also
raised the issue of allowing mostly imported programming to be shown on
the University educational access channel 28, when access channels have
traditionally been used for cablecasting predominately local programming.
It was decided the BTC would wait for an opinion from Legal before they
take any action; that a rulemaking procedure for the operation of channel
28 is necessary; that Beeson would check with SIN about the possibility of
showing their programming without commercials; and that Beeson would also
check with George Klingler about putting SIN programming on channel 5
(which could include a University credit and the University getting
reimbursed by Hawkeye for their services of getting the programming off
the satellite).
Shaffer reported having four new interns to help produce more government
programming. He said the National Federation of Local Cable Programmers
(NFLCP) regional conference on access programming will take place April
13-15 in Evanston, Illinois.
Kalergis confirmed ATC's• plans to bring addressable converters to Iowa
City. In addition, she pointed out two articles written about the Iowa
City system appearing in recent issues of two national magazine publica-
tions, Video Systems and CableVision.
The cable legislation before the House Energy and Commerce Committee, H.R.
4103, which sets out parameters of local, state and federal regulation of
cable, was briefly discussed.
ANNOUNCEMENTS:
Terry distributed copies of letters he had written and sent to: Mr: Ellis
of the University of Iowa concerning the University sharing the cost of
access facilities in the library that are owned by Hawkeye and used by
students; to Mayor Kattchee of Coralville and the Mayor of University
Heights concerning their residents' use of these same facilities and
addresses the topic of these communities using their franchise fees to
help support the access effort as Iowa City now does; to Slough of Hawkeye
in which Terry requests Hawkeye's plans regarding bringing SIN or other
foreign language programming to Iowa City. Terry announced Mr. Bailey is
leaving the BTS office and that Terry, Shaffer and Steinbach of the
Personnel Department will interview applicants to fill this position. The
BTS budget was to go before Council for review January 14th, but was
pushed back to the 28th because there was a shortage of time to cover all
scheduled departments on the 14th. Terry said he had been investigating
MINUTES
BROADBAND TELECOMMUNICATIONS COMMISSION
JANUARY 17, 1984
PAGE 3
the possibility of a raise in salary for Shaffer in the BTS position,
which the BTC has previously recommended. This may require a change in
the BTS position to one of management instead of one that is in the union.
Madsen inquired how much money was left in the balance reserve fund for
the BTS budget (carryover money which has not been spent for previous
years). Terry said according to the Finance Department, as of July, 1983
there was $24,970 in these reserve funds. As of July, 1984 there should
be over $29,000 in this fund. Madsen wanted to know when the disposition
of these funds and how they might be used would be discussed by the BTC.
Terry said by March, 1984.
Terry said these reserve funds, the BTS budget and the issue of interest
being paid to the City for the payback plan and for funds accumulating in
the general fund from the franchise fee would be topics of discussion at
the next BTC meeting.
It was suggested some of the reserve funds should possibly be held back
for the establishment of a non-profit organization to help run channel 26,
for INET research and development and for any additional increases in the
salary to the BTS.
Terry asked Kalergis to find out why local weather and time was not
appearing on the Weather Channel on channel 5. Terry's and Johnson's
positions on the BTC are up March 13, 1984.
PUBLIC DISCUSSION:
Tiffany said CLSI called the ICPL and said they are now aggressively
pursuing the project with ATC concerning hooking up the library's computer
in Iowa City.thSheable alsossaidmto the ICPL haske it available
nbeegettingcsomeigiftinstitutions
with funds and
the ICPL has put an additional portapack and another light kit on their
list of items to try to obtain with some of these funds. Tiffany added
that a person has volunteered several hours to enable the AV lab to open
anotherht
forthe
theweek.
labShe
positi positionthat
itnow� the City recManager
deleted that request from the ICPL budget.
Terry asked Kalergis if she had any figures indicating the use of the
access equipment by Coralville and University Heights residents as well as
student usage. Of the 285 trained community producers in her files, about
60 are University of Iowa students and 9 are Coralville residents. Sigrin
added he knew of several students that use the access equipment because
the University of Iowa's equipment is scarce or in bad condition.
Sigrin asked Tiffany about any figures that may be available regarding the
ICPL's funding of the access related efforts for the AV lab, channel 20
and other access activities. Tiffany said in rough figures about $32,500
is spent per year, about half of which is from the franchise fee and half
from the ICPL.
yyo
MINUTES
BROADBAND TELECOMMUNICATIONS COMMISSION
JANUARY 17, 1984
PAGE 4
VES
Ehninger and Sigrin reported of meetings with a manager of the Austin,
Texas, channel and with Anita Stech, cable consultant. In addition, they
are obtaining and studying materials from Austin, Portland and Boston, all
of which have a non-profit organization or foundation running their public
access channels. Ehninger said a report on these. activities would be
distributed at or before the next BTC meeting.
PROGRESS REPORT FROM THE SUBCOMMITTEE ON INSTITUTIONAL NETWORKS:
Madsen distributed a report on meetings and findings of her subcommittee
and suggested it be included in the agenda for the next BTC meeting.
28'
Terry asked Kalergis to find out from Blough whether or not they could
carry SIN programming. Kalergis said she has had meetings with a repre-
sentative from the Telecommunications Ministry in France, who may be
interested in exchanging access programming. She will follow-up on this
and keep the BTC informed.
Beeson said the University is interested in carrying 10-12 hours of SIN
programming a week on channel 28. She said University of Iowa president
Freedman is supporting more international programming efforts. Several
language programs are planned. Terry said the BTC is awaiting an opinion
from the legal staff concerning the City's involvement with this channel.
Shaffer asked Beeson if the University is planning to carry any commer-
cials with the SIN programming. Beeson responded positively, saying the.
University advisory committee felt carrying the commercials on SIN, which
advertise familiar United States products, would help teach the language.
Shaffer asked if the University had asked SIN if they would allow their
programming to be carried without the commercials being shown. Beeson
said no. Terry said the precedent the BTC is seeing here is one of
allowing commercials to be carried on an access channel. Shaffer said
channel 28 could be operated as an educational access channel, which is
traditionally considered non-profit and non-commercial, or as a leased
access channel which can include commercials but must be negotiated with
Hawkeye. Having it operate as an educational access channel may prohibit
commercials from being shown (depending on the rules developed for the
channel) and operating it as a leased access channel would allow for
commercials to be shown but that the charges and use of operating the
channel in this way would have to be negotiated with Hawkeye. Shaffer
said Mr. Klingler had indicated to him that he considered and wanted to
run channel 28.as an educational access channel. Shaffer said Boyle, from
City legal staff, suggested the Iowa Procedural Administrative Act could
be followed to determine rules for the channel, which would determine how
the channel would operate and what could be carried on it. This could be
a joint effort of all parties involved. This was not a final opinion from
Legal and a final written opinion on this matter from Legal is expected
shortly.
MINUTES
BROADBAND TELECOMMUNICATIONS COMMISSION
JANUARY 17, 1984
PAGE 5
Terry suggested if Hawkeye would carry SIN this would solve the matter of
making foreign language programming available to the community. Kalergis
said Blough made the point in his letter that Hawkeye considered an
educational access channel to be non-commercial and if commercials were
carried that the University and Hawkeye would have to negotiate use of the
channel as if it were a leased channel. In addition, Kalergis said
Hawkeye sees an access channel as one which carries predominately local
programming, and that the University is carrying more and more imported
programming. She felt a joint rulemaking effort for the channel would be
fruitful to iron out these differences.
Johnson asked Beeson if the University is ready to run SIN programming
now. Beeson said yes. Terry suggested any further actions or discussions
be withheld until an opinion from Legal was received.
Kalergis asked Beeson if Hawkeye carried SIN would the University still
want to carry SIN on their own channel 28. Beeson indicated the Univer-
sity would. Johnson asked why the University would want to duplicate the
programming if it could be carried on channel 5, a commercial channel
operated by Hawkeye. Beeson said the University could better control the
time the programming is cablecast which would be helpful for their
audiences.
A discussion concerning the definition of commercial followed. Kalergis
and Terry said if familiar commercials were to be shown and if SIN is
adding the Iowa City subscriber base to their audience count for adver-
tiser purposes that this could be interpreted to mean, commercial remunera-
tion or intent is involved "even if Hawkeye or the University is not
directly receiving money. If the University is using channel 28 as an
educational access channel, this may be a problem since access channels
are traditionally considered non-profit and non-commercial.
Terry asked Kalergis if she could run SIN programming on channel 5 if it
was made available from the University. Beeson said there would be
several problems with this because the funds now allocated to her are not
necessarily to be used for this purpose. It was also suggested that
showing the programming on channel 5 instead of channel 28 would promote
Channel 5 and that channel 28 would still not have the control over SIN
programming that it would like. It was suggested the University would get
credit on any programs shown on channel 5, such as the SIN programming,
that the University helps bring to Iowa City and that Hawkeye, would
reimburse the University for this service.
Sigrin suggested blocking the commercials out of the programming. Beeson
reiterated the University committee thought the commercials would be
valuable in teaching the language.
Terry suggested in the interim that Beeson check with SIN and see if
commercials could be blocked out. Beeson said she would do this and that
this was an alternative that her advisory committee had considered. In
addition, Terry suggested discussing with Hawkeye the alternative of
putting SIN programming on channel S.
��O
MINUTES
BROADBAND TELECOMMUNICATIONS COMMISSION
JANUARY 17, 1984
PAGE 6
It was decided this is as far as the BTC could go until an opinion from
Legal was received and/or until further communication was received from
Mr. Klingler. In addition, it was pointed out the BTC is pleased that
there is foreign language programning on channel 28 and would be pleased
to see other foreign language programming on the Iowa City cable system.
In addition, the BTC is open to any further ideas for solving the problem
of getting SIN programning on channel 28, but that as the ordinance is
written there is difficulty in letting commercials be shown on channel 28.
The resolution of this final area is awaiting a legal opinion and/or a
rulemaking proceeding that will be forthcoming.
SPECIALIST'S REPORT:
Shaffer reported four new interns have now joined him from the University
of Iowa. These interns will be spending most of their time working on
productions for the City. Shaffer said the NFLCP conference will take
place in Evanston, Illinois, on April 13-15. All are invited and the BTC
may learn a great deal from those who are attending this conference.
Shaffer said Mr. Herman Fuhrmeister has made use of the Universal Service
Clause that the BTC has recommended to Council and which the Council
adopted. Mr. Fuhrmeister has not yet received cable to date because he is
far from any other subscribers yet. According to the formula in the
Universal service Clause he will get cable at a shared cost between
Hawkeye and himself.
Shaffer received a complaint from Mrs. Plisner that Jewish programming has
been dropped from the cable service. Evidently this service switched
satellites to Westar 5, a satellite that Hawkeye is not tuned to pres-
ently. Another dish may be obtained by Hawkeye which could be turned to
this satellite and the Jewish programming and other programs could be
brought to Iowa City as well. Kalergis said she will follow-up on whether
and when this is likely to occur.
Kalergis confirmed ATC is planning to make the current system addressable.
Addressable converters will be brought to Iowa City, which make it
possible to bring more pay channels to Iowa'City, and in the future may
enable interactive services, such as banking from the home, burglar and
fire alarm services, etc. to be offered.
Shaffer also received a letter complaining about a program that has been
cablecast on channel 26. The program named in the letter is the Richard
M. Nixon Memorial Repertory Theater. The woman who sent the letter is
upset about the "obscene" contents of the program. Shaffer received the
letter an the day of the BTC meeting and said he would be sending copies
to the BTC prior to the next meeting.
HAWKEYE'S REPORT:
Kalergis said an article has been published in the Video Systems magazine
about the interactive experimental demonstration that was conducted in
Iowa City with the cable system. Hawkeye, the City of Iowa City and the
"/Z/0
MINUTES
BROADBAND TELECOMMUNICATIONS COMMISSION
JANUARY 17, 1984
PAGE 7
Iowa City Public Library were all co-sponsors of this demonstration. Also,
Cablevision magazine published an article which contains material about
children's programming in Iowa City.
Kalergis said Rick White is leaving the programming staff of Hawkeye and
Edye Cauldron will be promoted in the programming department.
Terry asked Kalergis if the sales staff is only present at Hawkeye from
3:00-5:00 p.m. Kalergis said the sales staff comes in late to call
potential subscribers in the evening.
Kalergis said a request had come to her, asking whether a stripper could
appear on a program on channel 26 and how far the stripper could go.
Kalergis said she told the person that she felt this would arouse prurient
interest, which is part of the definition of obscenity. The program never
took place.
NEW BUSINESS:
` Ehninger asked if a Wasfyoi�gcto betdiscussedich had
t day en at a
Terryssaid this
previous BTC meeting,
would be on the next BTC agenda. A performance test would cover the
technical status of the whole cable system. A performance tesTheretof the
are
entire system has never been conducted by an outside agency.
annual
rrm with the City ancted by Hawkeye and the results of those
tests aefi
the
Ci�iQS asked
ShafferShaffer
saidabout
tof
histhe
resolutionn wasssan ed battempt National
soli dify Leaguethe
City's stance towards H.R. 4103 now before Congress. Congress will
reconvene in late January and this bill will be taken up by the full House
committee of Energy and Commerce. Other cities are supporting H.R. 4299,
a pro -city bill written by Representative Bryant from Texas.
it the
ission
Madsenbot
as ed November aregardingFethederalCit mmunabilityCoications tomregulate erates.
Shaffer said he has written a memo to Boyle asking his opinion regarding
the FCC's decision.
ADJOURN
Moved by Johnson, seconded by Sigrin, to adjourn. Unanimously approved.
Adjournment at 5:30 p.m.
Respectfully submitted,
Willi Drew Shaff
Wi
Broadband Telecommunications Specialist
City of Iowa City
4*d
-UNITED ACTION FOR YOUTH
BOARD MEETING
WEDNESDAY, February 15, 1984
7:00 p.m.
Meeting called to order by Tina Strief in the absence of Marti Milani -ill.
MEMBERS PRESENT: Bohanan, Patrick, Schabilion, Larew, Strief, Embree,
STAFF PRESENT: Jim, Linda, Ginny, John and Randy Knudson.
GUEST: Ex officio member, Tom Leigh
1. Judy Kelley has handed in her resignation, thanks for job well done, Judy!
2. Anna Embree, was proposed for membership as a youth member, unanimously
approved as was the membership of Lida Cochran and Martha Christensen
These nominations Were proposed by Roberta and Jeff.
3. Minutes from December meeting were discussed and accepted as written,moved
by Roberta and seconded by Al, unanimous approval.
Special Meeting held by executive board- minutes were discussed. No approval needed.
4. Ginny Naso spoke about the present conditions in outreach services. A larger
number of youths served are in the L4 - 16 year range rather than older. There
seems to be a reduced number in high school dropouts and UAY seems to be gaining
a new image as a drop in center for teens -from -the regular school system. John
is running a basketball program on Thursday night well attended. Also a weight
lifting group. Services in rural areas are improving immensesly especially in
Lone Tree and Solon. A proposal for a summer recreation program in the Lone Tree
area is under investigation. An adult living program a week in length has been
held at West High with.excellent response. Also a communication workshop with
'Jr. High school counselors was well received. It seems UAY has broken into many
new areas of expertise. Judy Coe, counselor at Southeast is receptive to UAY but is
wary of new programs because her work load is too heavy already. Tina suggested that
perhaps the PTO's in the Jr. High schools could help promote UAY instead of counselors.
She will consult Norbert Meyer at Northwest.
280 people (including some children) showed up at Ernest Horn school for a sexual abuse
workshop. A movie called "Better Safe than Sorrry" was shown and discussion followed.
Ginny said the individual building principal is responsible for whatever workshops are
held on this topic so that services.vary widely.
The Synthesis Studio is well coordinated with outreach and there are 6 volunteers'
from the school of Social Work who are really a large help to the staff. Randy Knudson
was introduced and spoke briefly.
The question of the runaway youth shelter was discussed. The numbers fluctuate widely
Ginny remarked that when Foundation Ir in Cedar Rapids had a large number of runaways
there were few in Iowa City. It is hard to find homes that will house these people.
A training seminar with the Explorer group at the police station was successful
Linda spoke at length about her progress with Synthesis. It seems that with a broader
scope of activities (more traditional forms of art activities) a larger group of young
people are seeking help at UAY. And the Saturday activities are especially well attended.
25.- 30 young people can be found at UAY every Saturday.
Linda has been holding weekly group sessions at Mark IV and Lakeside, well.
attended. Her case load involves 61 youth mostly between 13 and L6. 33 males
and 28 females, she is pleased at the equal division of attendance.The young
women are engrossed in preparing for the opening of a punk rock boutique to be
held at 311 N. Linn. The materials will be stored in the basement when not on'
sale. Altogether Linda has five specific programs in progress as well as specific
individual appointments for instruction. The Video work and jazz band are going great.
A'grant from the Iowa Arts Council has been received. -particularly earmarked for
disadvantaged population.
A practicum student, -Janice has been devoting 25 - 30 hours per week to aid 1n
Synthesis and has been a great asset. Thanks , Janice!
Linda stressed that the equipment is in really bad shape. Jim remarked that it
has reached the end of it's life span- (as far as depreciation goes) and now belongs
to UAY entirely -under the conditions of purchase from Johnson Co. A discussion
of new equipment available on the market ensued. Ti -e main items Linda requests
are a synthesizer and Super 8'video camera. The synthesizer can be purchased
for approximately $1,000.00. Various guesstimates were made about the total
amount of money necessary to update the equipment.
Lindsay Brooks a synthesis studio aide has been doing a remarkable job.
Jim discussed the proposed new Human Sdcvices building. There are several sites
available. Blueprints were shown if the building is of new construction. There
is a plan•to build a two story building at this time, with the possibility of
adding a third story in the future. UAY would be located on second floor near
Crisis Center and other youth agencies. Some discussion ensued concerning' -the
advantages and disadvantages of pursuing the joint venture. Al. brought up a good
point concerning the location of the building
near
relateproposed
well tnew
civic buise lding.
housing
housing fire and police.. Would the young people
Would a brand new building be too stark and institutionalized? ... somewhat like a
junior high school?
Jim announced that UAY had received all
its
funding
gSasked
for
from
Johnson Co.,
and the city of Iowa City.applying for
in the
same amount as we received this. It is certainly•gratifying for UAY to be held
in such high regard.
Respectfullysubl ted,
Mary igrew, Secretary for the Board
MINUTES
RESOURCES CONSERVATION COMMISSION
FEBRUARY 27, 1984
CIVIC CENTER- LAW LIBRARY
MEMBERS PRESENT: Vogel, Singerman, Parsons, Gartland
MEMBERS ABSENT: Levy, McPeak, Sheehan
STAFF PRESENT: Webb
;: nM "r Slay
APPROVAL OF MINUTES:
The minutes of the meeting of February 13, 1984, were approved by consensus
as presented.
FRANCHISE PROPOSAL RECOMMENDATIONS:
The motion was made by Parsons and seconded by Singerman that the franchise
related recommendations to be fowarded to the City Council contain the
following: (A) a 10 -year franchise term with a fifth year reopener provision
tied to some review criteria and buyout options available during the third
and eighth years; (B) a 1% of gross sales franchise fee specifically ear-
marked for City -sponsored, public conservation programs; (C) that the
regulatory ordinance contain only those sections dealing with the Electricity
Review Commission, the Utility Specialist, and the use of the franchise fee;
(0) that the powers and duties of the Electricity Review Commission and the
Resources Conservation Commission be incorporated into one organization; (E)
that the Council immediately and diligently address the natural gas portion
of the franchise issue; and, (F) that the City Council negotiate to maintain
approval authority for the erection of distribution and transmission systems
as presently contained in Sections 16 and 17 of the Grant of Electric
Franchise proposal. The vote was called and the vote carried unanimously.
There was no other business.
The next (special) meeting of the Resources Conservation Commission was set
for Monday, March 26th, 1984, at 7:30 in the Law Library.
Meeting adjourned at 9:15 p.m.
Tom Gartland, Secretary.
Minutes prepared by: Richard Webb, Energy Coordinator.
505
■
■
MINUTES
IOWA CITY PUBLIC LIBRARY
BOARD OF TRUSTEES
REGULAR MEETING
THURSDAY, FEBRUARY 23, 1984
4:00 PM CONFERENCE ROOM
MEMBERS PRESENT: Bovbjerg, Cavitt, Drum, Grimes, (arrived at 4:20),
Gritsch, Lyman, Pegnetter (left at 4:50), Willis, Zastrow
MEMBERS ABSENT: NONE
STAFF PRESENT: Eggers, Tiffany, Jehle, Spaziani, Carter
OTHERS PRESENT: Mandy Kirchner, Library Science student; Lori Mitchell,
Julie Nosek, Pam Rees and Melanie Witulski - Practicum
students from College of Library Science; Gladys Benz;
Pat Forsythe, Foundation Coordinator; Tom Gelman,
FRIENDS Board member.
President Cavitt convened the meeting at 4:05 P.M. Minutes from the
Regular Board Meeting of January 26, 1984 were unanimously approved.
Disbursements from February 1 and February 15, 1984 were approved.
Drum/Pegnetter.
The Director reported on the following:
1. Adjustments to the HVAC system and the addition of the EMS has made
the building more comfortable this winter while using less gas and
electricity than in Dec. & Jan. a year ago despite much colder
weather.
2. We will be monitoring the impact on the library of the sale of
Hawkeye Cablevision and keeping the Board informed. The sale must
first be approved by the City Council.
3. The following 4 items will be presented to the Press -Citizen for the
Gannett Foundation gift of approximately $5000 that has been pledged
to the ICPL Foundation. A.) Community video production equipment;
B.) Additional shelving units & other equipment for the record collect-
ion; C.) An additional touch -terminal for on-line catalog & a letter -
quality printer to produce publications, bibliographies, etc. for
library users; D.) Video projection system for large meeting room.
4. Despite the failure to get funds for the public access computer
project, we can continue to pursue our 5 -year goal of promoting
_computer literacy via less direct methods. A list of library resources
about microcomputers has been produced and we are asking today for
Gifts & Bequests funds to license the off -air taping of Makin the
Most of Micros, an outstanding 10 -part series produced in England for
M owe resource list and the video series can be used by individ-,
uals & for library programming about micros.
S. The following employees received service awards from the City recently:
10 years: Ron Prosser & Valeria Gogel; 5 years: Nancy Rowley, Nancy
Holland, & Pat McMaster. The "citations" given at the City meeting will
be repeated at the February 24 staff meeting. All 5 employees have made
important contributions to and understand the mission of the library.
_//�Z3
IOWA CITY PUBLIC LIBRARY
MINUTES
BOARD OF TRUSTEES
REGULAR MEETING
THURSDAY, FEBRUARY 23, 1984
PAGE 2
6. The FRIENDS/Foundation ad hoc committee has had two meetings & are
working to develop detailed mission statements for each organization
to help clear up confusion about the goals of each group. Each organ-
ization will reference the other in their brochures which will always
give the public a choice when deciding on contributions to library
support groups. In addition, the library staff is updating the general
gift brochure which will carefully define each organization. It will
be given to each new card -holder.
In order to assist in sharpening the public's definition of the FRIENDS & the
Foundation and to add to the volunteer recognition activities scheduled for
April, the Director proposed that the Board sponsor a full-page ad in the
Press -Citizen describing & honoring each library support activity. The Board
unanimously approved a motion to run such an ad at an -approximate cost. of $750.
The President reported on her attendance at the annual meeting of the City
Council with the heads of all City Boards & Commissions. While most other
chairpersons chose simply to review the part year's activities, Cavitt
followed the Board's suggestion & outlined the issues related to University
of Iowa use of the library for curriculum -related activities. The meeting was
taped & is currently being played on table TV.
Cavitt asked Board membets if they would assist with a Foundation telefund
campaign scheduled for two evenings in mid-May. All those called will be
selected persons who have not yet contributed to the Foundation. They will
receive a letter before the phone drive begins asking for their support for
the Foundation's endowment fund.
Pat Forsythe, Foundation Coordinator, reported that in addition to the phone
campaign, the FY85 budget is being developed, a new brochure is in the works,
and plans for next fall's donors reception are underway. The Foundation is
beginning to look at a 10 year fund drive to start about 1986. The goal will
be to raise as much as one million dollars for the endowment fund by 1996,.
the centennial year for the library. A feasibility study will be conducted.
Tom Gellman, president-elect of the FRIENDS, also reported on the ad-hoc committee.
It was helping to clarify that while each group's goal is similar - to support
the library - objectives & strategies differ. He stressed the importance of
each group afding the other & of giving the public a choice when making con-
tributions. In March the FRIENDS Board will be hooking at a wish list of
library needs developed by the staff before deciding on their FY85 gift to the
library. April 10 is the FRIENDS annual meeting with the election of officers,
recognition of library volunteers and a program on evaluating old books by Charles
Drum on the agenda.
Volunteer Coordinator Carol Spaziani reviewed the proposed volunteer recognition
activities. The cost of these acitivies are shared 50-50 by the FRIENDS and the
Library Board. This year's share for the Library is $430 including some one-time
costs due to the new method of cumulating volunteer hours and the decision to
purchase a plaque for the library lobby where names of volunteers who have con-
tributed 500 hours will be listed. Motion to approve (Bovbjerg/Grimes) was
unanimous.
��3
IOWA CITY PUBLI. _IBRARY
MINUTES
BOARD OF TRUSTEES
REGULAR MEETING
THURSDAY, FEBRUARY 23, 1984
PAGE 3
The Board approved the appointment of Colleen Ernst and the re -appointment of
Naomi Schedl to the library Art Exhibit Committee for 3 -year terms.
A motion to authorize up to $400 from Gifts & Bequests Fund to purchase one piece
of art by a local artist from an exhibit sponsored by the Iowa City/Johnson County
Art Council was approved. (Bovbjerg/Drum) The work will be selected by the Art
Exhibit Advisory Committee. This is about the 6th year the library has funded.a
purchase award.
An as introduction to the agenda item regarding the proposed change in the meeting
room policy to exclude the use of rooms by University of Iowa classes & related
activities, Eggers reviewed plans and progress related to the general goal of re-
ducing library services that support University of Iowa academic activities.
The report prepared by the fall University of Iowa journalism class has been re-
viewed by library administrators. Excerpts from the report and the administrators
tentative decisions about their recommendations are now being reviewed by other
staff members.
The collection development staff met with Ross Atkinson, University of Iowa
Libraries Collection Development Officer, on February 3. Some tentative ideas on
how to relay academic requests received at the Iowa City Public Library to the
University of Iowa Library and discussion of subjects (such as local history &
local government) where this library should be the main resource even for Univer-
sity of Iowa students were discussed.
A meeting with all University of Iowa Library department heads has been scheduled
for March 29. Eggers, Tiffany & Spaziani will attend. A joint committee or -other
method of regular information exchange will be proposed.
Some sort of meeting with central university administrators is being explored.
Eggers has discussed it with the City Manager. Drum & others felt Remington was
the most important person to involve.
It was noted that it was important to keep "negotiation" positive. For the most
part, the library should not move to shut off or restrict services until Univer-
sity of Iowa officials have had an opportunity to be involved & students & faculty
informed, or until less severe methods have been explored.
Following this discussion, it was still felt that a decision to restrict use of
meeting rooms was in order. The wording, as proposed, "Rooms are not available to
support University of Iowa classroom instruction or directly -related activities."
was unanimously approved. (Bovbjerg/Zastrow)
Motion to spend $1000 from Gifts & Bequeststo acquire off -air recording license and
video tape for the series "Making the Most of Micros" was approved.
Meeting was adjourned at 5:40 PM.
Jehle,lLolly Eggers Re
4/-1/3
MINUTES
PLANNING & ZONING COMMISSION
FEBRUARY 9, 1984
CIVIC CENTER COUNCIL CHAMBERS
Subject 40 Approval
MEMBERS PRESENT: Courtney, Jordan, Blank, Scott, Jakobsen, Horowitz
MEMBERS ABSENT: Perry
STAFF PRESENT: Boyle, Franklin, Knight, McCormick
SUMMARY OF DISCUSSION:
Chairperson Scott called the meeting to order at 7:35 PM.
Consideration of the minutes of December 15, 1983; and January S. 1984:
Jakobsen made a motion to approve the minutes of December 15, 1983. The motion
was seconded by Blank and approved unanimously.
A typographical error was noted on page 2, paragraph 2 of the minutes of January
5, 1984. Jakobsen stated that the motion in the "Recommendations to the City
section for the
rCourt O
to the
complete motion on page 3 Orchard
ovedtoaappr ve referred
the minutesasrected.
Horowitz seconded the motion and it was approved unanimously.
PUBLIC DISCUSSION NOT ON AGENDA:
Or. grew crest. He is
Dillman of
some a Citpropertyslocated nearppracticing
at ere t onblo k from the
parking facility of Mercy Hospital. He would be unable to locate his office on
this property under the new zoning ordinance. He approached the Commission
concerning reclassifying a one and one half block area from RM -12 to C01. He
thought this could make for a soother boundary for the CO -1 zone and that to
have office space by the hospital would be beneficial both to physicians and
their patients. Jakobsen stated that a similar request to have CO -1 east of
Market Street had previously been considered and was rejected at that time.
Scott stated that there was a strong majority at the time not to turn that area
into office space. He pointed out that there were new members on the Commission
since then. Courtney suggested that the item be put on the agenda for the March 5
informal meeting. There was no further public discussion.
RECOMMENDATIONS TO THE CITY COUNCIL:
1. S-8402. That the final subdivision plat of the Highlander Development, First
Addition be approved subject to:
Bord
lj oftual Healthnstruction of and the City the
Engineeringstation
Divisionaofr an latter ativenmeansaof
sewage disposal;
2) hrlEngineering construction
transit granting
aw
aiver to
tesidewakrquiremets untilschtimas se i is provided
to the development.
2. S-8405. That the amended PDH plan incorporating the landscape plans
submitted 2/9/84 for MacBride Addition, Part 2 be approved subject to the
selection of the brick facade for the telephone equipment enclosure.
710
Planning & Zoning Commission
February 9, 1984
Page 2
3. That revisions to the off-street parking design standards concerning the
number of parking spaces which may exit onto an alley and the location of
parking spaces near dwelling units be approved.
4. That a resolution proposing a policy regarding consultations between the City
Council and the Planning and Zoning Commission be approved.
SUBDIVISION ITEMS:
1. S-8402. Public discussion of an application submitted by Jomac Development
Company for approval of the final subdivision plat of the Highlander Develop-
ment, First Addition, located in the northeast quadrant of the intersection
of Highway 1 and I-80; 45 -day limitation period: 02-25-84; 60 -day limitation
period: 03-12-84.
Knight referred to the memo distributed to the Commission which updated the
staff report and recommended that the subdivision be approved subject to
construction of a lift station or approval of an alternative means of sewage
I disposal, and that the sidewalk requirement be waived until transit service
is extended to the development. There was no public discussion. Horowitz
asked if the access question had been resolved. Knight stated that it had.
Jakobsen moved to approve S-8402 subject to the following provisions: 1)
i actual construction of the lift station, or approval by the Board of Health
of an alternative means of sewage disposal (e.g. septic tank); 2) approval by
the Engineering Division of construction plans; 3) granting a waiver to the
sidewalk requirements until such time as transit service is provided to this
development. The motion was seconded by Jordan and was approved unanimously
(6-0).
2. S-8403. Public discussion of an application submitted by Hallmark Homes,
Inc., for the approval of the preliminary Large Scale Residential Development
(LSRO) plan of Harlocke Ridge, located south of Benton Street, east of
Harlocke Street and north of Highway 1; 45 -day limitation period: 02/29/84.
Knight stated that his continued concern was with the lack of secondary
access.
Mr. Larry Schnittjer of MMS Consultants approached the Board and requested a
deferral until February 23rd at which time the applicant would submit a
waiver of the 45 -day limitation period. Blank moved to defer consideration
to the February 23rd meeting. The motion was seconded by Courtney and
approved unanimously (6-0).
3. S-8405. Public discussion of an application submitted by Northwestern Bell
for approval of an amended PDH plan for McBride Addition, Part 2, located in
the southeast quadrant of the intersection of Mormon Trek Boulevard and
Melrose Avenue; 45 -day limitation period: 03-08-84.
Franklin reiterated the staff report. She stated that Earl Yoder, the owner
of the plan, and Northwestern Bell, bath wished to retain the concrete drive..
They did not wish to jeopardize approval of this action but stated they
would like to maintain the concrete drive. At this time a landscaping plan
was presented to the Commission.
Planning & Zoning Commission
February 9, 1984
Page 3
Jordan moved to approve S-8405 subject to the selection of the brick facade
for the exterior of the building and the incorporation of the landscaping
plans submitted 02-09-84. Blank seconded the motion. The motion was
approved unanimously (6-0).
ZONING ITEMS:
1. Public discussion of a proposed amendment to the off-street parking design
standards of the zoning ordinance (Section 36-58(c).
Franklin explained two changes proposed for the parking design standards.
There was no public discussion. Horowitz moved to approve the amendment to
off-street parking design standards of the zoning ordinance (Section
36-58(c). Jordan seconded the motion. The motion was approved unanimously
(6-0).
OTHER BUSINESS:
1. Consideration of the resolution concerning the Council's policy regarding
consultation with the Commission.
Franklin pointed out that the proposed policy was more comprehensive than the
previous ordinance requirement concerning the Council's override of a
Commission vote on a rezoning.
Blank moved to approve the resolution concerning the Council's policy
regarding consultation with the Commission. Jordan seconded the motion. The
motion was approved unanimously (6-0).
ELECTION OF OFFICERS:
Blank moved to nominate Tom Scott for Chairperson. Jordan seconded the motion.
Jakobsen moved that nominations be ceased. The motion was approved unanimously
(6-0).
Jordan moved to nominate Jakobsen as Vice -Chairperson. There were no other
nominations. Blank seconded the motion. The motion was approved unanimously
(6-0).
Blank moved to nominate Horst Jordan as Secretary. There were no other
nominations. The motion was seconded by Jakobsen. The motion was approved
unanimously (6-0).
There was no other Planning and Zoning Commission information.
Adjourned at 8:05 p.m.
Minutes taken byCo le C
Approved by: :Z ��/
Torst Jordan, 5ec rary
yQ/�/
MINUTES
PLANNING AND ZONING COMMISSION
FEBRUARY 23, 1984 7:30 P.M.
CIVIC CENTER COUNCIL CHAMBERS
Sub;zct io dpprovzl
I
MEMBERS PRESENT: Blank, Perry, Jordan, Courtney, Horowitz
MEMBERS ABSENT: Jakobsen, Scott
STAFF PRESENT: Franklin, Boyle, Knight, McCormick
SUMMARY OF DISCUSSION:
Chairperson Jordan called the meeting to order at 7:40 PM. There was no
public discussion of any item not on the agenda.
CONSIDERATION OF THE MINUTES OF JANUARY 26 1984:
Horowitz moved and Perry seconded to accept the minutes of January 26, 1984.
The notion carried unanimously (5-0).
RECOMMENDATIONS TO CITY COUNCIL:
1. S-8406. That the application submitted by Southgate Development Company
for approval of the preliminary plat of Pepperwood Addition, Parts 4-7,
located west of Pepper Drive and south of the K -Mart area by approved.
The motion passed unanimously.
2. S-8408. That the application submitted by Business Development, Inc.,
for approval of the final plat of BDI Fifth Addition, located at the
northern -most end of Heinz Road be approved subject to approval of the
legal papers and construction plans. The motion passed unanimously.
3. S-8409. That the application submitted by Pharmaceutical Development
Systems, Inc., for the approval of a preliminary and final Large Scale
Non -Residential Development (LSNRD) plan for Lot 1 of 80I Fifth Addition
be approved subject to receipt of construction pians and compliance with
Ordinance 84-3172, if appropriate. The motion passed unanimously.
ZONING ITEMS:
1. Z-8402. Public discussion of an application submitted by Johnson County
for the Rezoning of 20 acres from CH to RMH.
Courtney moved to recommend that the City Council support the rezoning of
20 acres east of Scott Boulevard from CH to RMH and encourage Johnson
County to require construction at urban design standards for any develop-
ment which occurs there. Perry seconded the motion. The motion passed
unanimously (5-0).
2. Z-8404. Public discussion of a City -initiated application for the
rezoning of certain property at 30 North Clinton from P to RM -145.
Perry moved to approve Z-8404 as stated. The motion was seconded by
Blank. The motion passed unanimously (5-0).
Planning & Zoning Commission
February 23, 1984
Page 2
SUBDIVISION ITEMS:
1. S-8403. Public discussion of an application submitted by Hallmark Hanes,
Inc., for approval of the preliminary Large Scale Residential Development
(LSRD) plan of Harlocke Ridge, located south of Benton Street, east of
Harlocke street, and north of Highway 1.
Knight stated that he had received a waiver of the 45 -day limitation
period from the developer and a request for deferral. He stated that the
applicant planned a residential development of -a 108 multi -family units,
located on the east side of Harlocke Street. The main concerns regard
the provision of secondary access to the development. Currently, the
only access is provided via Harlocke, Weeber and Benton Streets. All
outstanding technical deficiencies have been met with the exception of
the secondary access question and response from the required review by
FAA as outlined in the airport overlay zone. The development appears to
be well below the height limit in the Horizontal Overlay zone. There—
fore, no difficulty is expected from the FAA review.
Perry asked if a letter could be obtained from the FAA regarding compli-
ance with the Horizontal Overlay zone. Knight stated that the FAA does
not usually approve or disapprove anything unequivocally. Perry sug-
gested that Fred Zehr be asked to report to Planning & Zoning on the FAA
review.
Public discussion.
Mr. Daniel Bray of 948 Weeber Street presented a petition to the Commis-
sion signed by 64 residents. Mr. Bray stated that he did not feel that
Weeber Street would be used as a secondary access but as a primary
access. He stated that Weeber is, in itself, a ,very dangerous street
with sharp corners, steep inclines, and blind spots. The street cur-
rently does not have a sidewalk and the children must walk on the street
or tresspass on other property to get to school. He felt that the
increased traffic would be hazardous to the children. Other concerns
were the elimination of on -street public parking, poor lighting and fire
access. He asked the Commission to deny any large scale residential
development using Harlocke and Weeber Streets as the main means of
access. Mr. Jim Johnson, 912 Weeber Street, reiterated Mr. Bray's
concerns as his own and submitted 22 written statements by concerned
neighbors. He•stated that in bad weather Weeber Street is an extremely
dangerous road.
Mr. Larry Schnittjer of MMS Consultants, Inc., stated that if the
secondary access problem could not be solved, the developer would
withdraw his application. Blank asked if staff could provide any help in
preventing traffic from passing through the single family area or in
solving the problem. Knight stated that the neighbor's comments were
valid concerns and that staff would evaluate alternative solutions to
determine their feasibility. Mr. Bray asked that staff notify one of the
concerned neighbors of any and all future developments concerning this
issue.
�7
Planning & Zoning Commission
February 23, 1984
Page 3
Blank made a motion to defer S-8403 until the next Planning and Zoning
meeting, March 22. Mr. Johnson stated that would be spring break and it
would be disadvantageous to the neighborhood to have the meeting at that
time. It was asked that the meeting be postponed until the April 5
meeting. Perry requested that the airport manager be asked to comment on
the FAA review at that time.
Blank moved to defer S-8403 until the April 5 meeting. Perry seconded
the motion. The motion passed unanimously (5-0).
2. S-8404. Public discussion of an application submitted by Hunter's Run
Deveopment Company for approval of the preliminary plat, Planned
Development Housing (PDH) plan and Large Scale Residential Development
(LSRD) plan of Parts 2-8, and final plat, PDH and LSRD plan of Parts 2
and 3, of Hunter's Run Subdivision, located one-half mile west of Mormon
Trek Boulevard along the north side of Rahret Road.
Knight stated that the final plat of Part 1 of this subdivision located
south of Rohret Road was approved on September 14, 1982. Parts 2-8 of
Hunter's Run Subdivision have not been final platted because the appli-
cant was unable to obtain sewer easements necessary to extend sanitary
sewer service to the property in question. At the time the preliminary
plat was previously reviewed by staff a major concern addressed was the
need of the applicant to obtain sewer easements from adjoiningproperty
owners in order to extend sanitary sewer service to this development.
Subsequently, the land over which the sewer will run was acquired by the
state for Highway 218 construction. The state has approved the use of
highway right-of-way for location of the sewer. However, a section of
the sanitary sewer easement located on the applicant's property is
included in Part 4 which is not being final platted at this time.
Therefore, an easement dedication document should be submitted with the
legal papers.
Another concern is adherence to the time schedule of completion. As a
condition of the preliminary plat and plan approval in 1981, an agreement
was submitted providing for a review of the development in terms of its
complying with the time schedule and, if appropriate, consideration of
revising the time schedule and other possible amendments or action
regarding the development. The applicants have approximately one more
year before the end of the four-year conditional period included in the
agreement. The agreement should be updated at this time to recognize the
new sequence of developments. However, this change should not alter the
schedule of review established in the existing agreement.
Approval of the preliminary plat and plan of this development resulted in
a great deal of discussion in 1981 because of the City's desire to limit
development an the west side of Highway 218. However, at the time the
decision to extend sanitary sewer and water services to the Johnson
County Horne made those services available for development. This area has
been rezoned to PDH -5 in recognition of the previous approved plan. This
zoning, in conjunction with the availability of City services (i.e. sewer
and water), make it very difficult to deny the current proposal. Staff,
therefore, recommended that the preliminary plat and plan of Parts 2-8 of
Hunter's Run Subdivision and the final plat and plan of Parts 2 and 5 be
deferred. Knight noted that upon the resolution of the above concerns
��T
Planning & Zoning Commission
February 23, 1984
Page 4
and the resolution of the deficiencies and discrepancies, staff would
recommend approval. Knight stated that the proposed parkway area will be
going to Parks and Recreation for review on March 14.
Mr. Dale Sanderson of 617 South Dubuque Street, attorney for the develop-
er, stated that he believed the issues have changed over the four year
span of time. He felt that any delay in development was due to economic,
not sewer, reasons. He also stated that the development schedule of four
years given by the City Council and the Planning and Zoning Commission
was an estimated time schedule to be re -reviewed after four years. Since
the time of the initial review, the legal staff's interpretation has now
been changed regarding the impact of final platting a portion of the
development. It was their understanding, previously, that by final
platting Part 1, the 18 -month time limit an the preliminary plat was
eliminated.
Horowitz asked how children would get to school. Mr. Sanderson stated
that they would have to go around on Rohret Road and Mormon Trek Boule-
vard. He also noted that the City is currently providing fire and police
protection, etc. to this area. Jordan stated that he would like a
deferral until the March 5 and 8 meetings. The 45 -day limitation period
will end March 9. 1
Horowitz moved to defer S-8404 until the March 8th meeting. Courtney
seconded the motion. The motion passed unanimously (5-0).
3. S-8406. Public discussion of an application submitted by Southgate
e�rpment Company for approval of the preliminary plat of Pepperwood
Addition, Parts 4-7, located west of Pepper Drive and south of the K -Mart
area.
Knight stated that the applicant is requesting approval of a revised
preliminary plat of Pepperwood Addition which was previously approved in
May 1979. However, the subdivision regulations provide that a prelimi-
nary plat is effective only for an 18 -month time period, and therefore
the previously approved preliminary plat has expired. Since this new
plat does not require a PAD plan, the previous plan should be repealed.
The previous plat/plan called for 36 standard, single family Tots plus art
additional 46 lots for attached (zero lot line) single family dwellings
for a total of 82 possible units. The only significant change from the
previous approved plat/plan is the overall density. The applicant is
proposing to revise the plat by eliminating the lots for zero lot line
development and platting standard lots for single family development
instead. This would reduce the overall density to 72 single family
units. The street layout proposed on this new plat is the same as on the
previous approved plat. Also, on the previous approved plat, three storm
water storage areas were shown in the rear yard areas. These basins are
not shown ort the revised preliminary plat and, instead, a single basin is
proposed along the rear property line of those lots located north of
Sandusky Avenue. Calculations have been submitted for this change.
There area no deficiencies or discrepancies. Staff recommended that the
preliminary plat of Pepperwood, Parts 4, 5, 6 and 7 be approved.
40�
Planning & Zoning Commission
February 23, 1984
Page 5
Ralph Stoffer of 325 East Washington, engineer for
that they were now proposing to make the stormwater
wet bottom pond. He noted that both planning
indicated no objection. Horowitz observed that
transit system were shown on the design. She asked
onto Keokuk. Knight stated that sidewalks would be
Stoffer stated that sidewalks were shown on
cross-section. He also stated that the ridge area
can't be developed until this area is developed.
the developer, stated
detention facility a
and engineering had
no sidewalks to the
where they would hook
a requirement. Mr.
the typical street
south of the project
Blank moved to accept the application S-8406 as submitted. The motion
was seconded by Horowitz and was approved unanimously (5-0).
4. S-8407. Public discussion of an application submitted by Plum Grove
c� Inc., for approval of a preliminary subdivision plat of First and
Rochester, Part 2, 18.84 acres north of Rochester Avenue and east of.
First Avenue extended.
Franklin stated that this is an 18 -acre subdivision with 36 single family
lots at an overall density of 2 OU/acre and is just north of First and
Rochester, Part 1, approved in August 1983 for single family and
multi -family development. The main issue with this particular subdivi-
sion is that part of it is under consideration for rezoning (Z-8401),
from ID -RS to RS -5. The rezoning of this 3.52 acres is necessary for
this subdivision because the lots as designed off of the most easterly
road of the site would not be acceptable under the ID -RS zoning. Under
ID -RS zoning you can have single family development only if you have five
acres per single family unit. This was to discourage single family
dwelling and developers in that area since any development would be
serviced by some kind of septic system. In this particular subdivision,
a note has been added to the plat indicating that Lots 73-78 and Lot 80
are subject to the development moratorium imposed on portions of Iowa
City and that no building permits may be issued for those lots until that
moratorium is lifted. The reason that part of this area can be
subdivided is because when the most recent zoning map was made, RS -5 was
meant to encompass the property that was subject to an agreement reached
between Plum Grove Acres and the City regarding the north branch dam.
In reviewing this development, staff finds the design is an appropriate
design for this particular area, given the topography. The rezoning must
pass to be platted according to this design and to comply then with the
lot requirements for RS -5 or several lots will have to be deleted from
the subdivision. The applicant prefers to keep the lots and put the note
on the plat referring to the moratorium. There remains one item to be
cleared up prior to approval with regard to some calculations for storm
water drainage. Staff recommends approval only if the rezoning is also
recommended by the Commission for approval.
Blank stated that she hesitated to vote without a full Commission at this
time. Franklin advised the Commission to keep both S-8407 and Z-8401
together and defer both items.
Mr. Gary Hamdorf of 2545 Bluffwood Lane requested the Commission to defer
to the next informal discussion. His concerns include the exact comple-
tion date of the streets, the culvert to Hickory Trail and the completion
Planning & Zoning Commission
February 23, 1984
Page 6
of Tamarack Place. He would prefer to see Tamarack Place named
Bluffwood Street. Franklin stated that the name was distinguished from
Bluffwood Lane and Bluffwood Circle for fire protection purposes. Mr.
Hamdorf stated that he currently did not have sewer, water, or garbage
pick up although he lives within the City limits and he doubted that the
fire department could reach his house. He stated that he had to do snow
removal not only on his own street but on First Avenue Extended also.
His basic concern was that his legal easement rights have been violated.
He was concerned that if the road was moved or worked on he would have no
access to his house. Currently he has very poor fire protection and has
real concerns for his ability to get in and out of his street because of
its poor condition. He stated that he has three school -aged children who
cannot walk or ride bikes to Hoover because there are no sidewalks.
Bruce Glasgow of Plum Grove Acres addressed the Commission and stressed
the need for the subdivision in order to get the bridge across the creek
built by the City.
Perry moved to defer S-8407 and Z-8401 until the next meeting. The
motion was seconded by Courtney and passed unanimously (5-0).
S-8408. Public discussion of an application submitted by Business
eD ve opment, Inc., for approval of the final plat of 001 Fifth Addition,
located at the northern -most end of Heinz Road.
Knight stated that the preliminary plat of BOI Fifth Addition was
approved by City Council on February 14, 1983. The applicant is now
requesting approval of the final plat of 80I Fifth Addition which
conforms with the approved preliminary plat. The applicant has submitted
a revised plat and legal papers, correcting two of the three deficiencies
remaining on this item. Staff therefore recommends the approval of this
subdivision subject to approval of the construction plans and legal
papers.
There was no additional discussion.
Perry moved to approve S-8408 subject to the approval of the construction
plans and legal papers. Courtney seconded the motion. The motion passed
unanimously (5-0).
6. S-8409. Public discussion of an application submitted by Pharmaceutical
eevelopment Systems, Inc., for approval of a preliminary and final Large
Scale Non -Residential Development (LSNRD) plan for Lot 1 of BOI Fifth
Addition.
Knight stated that this development is proposed to be on Lot 1 of the DOI
Addition. The primary question in terms of Code compliance is the Tree
Ordinance requirements. The applicant has submitted a revised plan
showing as many trees as is physically possible. There is a sewer
easement that is Tocated adjacent to the right-of-way which interfere at
one point and makes it impossible for trees as required by the ordinance
at that location. The remaining minor deficiencies have been corrected
and a statement of intent and proof of ownership had been submitted.
Knight stated that in terms of the Zoning Ordinance all things have been
corrected. There is also the drainage swail and the function of the
driveway with the drainage swail. Calculations have been submitted and
Planning & Zoning Commission
February 23, 1984
Page 7
are currently in the hands of the engineering at this time. It is
recommend that it be voted on at this time. There remains concerns with
the type of product they will be manufacturing and the compliance with
the newly adopted ordinance in regards to their disposal technique,
holding tanks, etc. It is one of those ordinances that is a technical
requirement which they will have to comply with. Knight stated that he
didn't know of any way that it would interfere with the carrying out of
the plan as it is shown.
Horowitz stated concerns with the type of pharmaceuticals that are going
to be produced. If holding tanks were to be required it could affect the
design that the Planning and Zoning Commission is considering. Mr. Ban
Martin of Shive-Hattery Engineers spoke on the behalf of 80I and stated
that he believed they were dealing in pharmaceuticals for kthat he, personally, did not know what they plan on making. Boyle stated
idney dialy-
sis. Mr. Martin stated that he would find out from 801 as soon as was
possible. Boyle stated that they must comply with the ordinance and that
their fluids must be relatively clean and that they would not intend to
dispose of their waste in the sewer system.
Horowitz moved to approve the application pending details of proposed
discharge from the pharmaceuticals company and the calculations with
regards to the driveway. The motion was seconded by Blank and passed
unanimously (5-0).
Knight stated that the contingency should be dealt with at the City
Council level. Boyle suggested amending the motion subject to construc-
tion plans and compliance with Ordinance 84-3172. Horowitz moved to
approve the amended motion to approve the application subject to con-
struction plans and compliance with Ordinance 84-3172 if appropriate.
The motion was seconded by Perry and passed unanimously (5-0).
ZONING ITEMS:
1. Z-8401. Public discussion of an application submitted by Plum Grove
Acres,. Inc., for the rezoning of 3.52 acres from IO -RS to RS -5; 45 -day
limitation period: 3/I0/84.
Please refer to S-8407 discussion.
It was requested that Z-8401 and S-8407 be discussed together.
Perry moved to defer Z-8401 to the next meeting. Courtney seconded the
motion. The motion passed unanimously (5-0).
2. Z-8402. Public discussion of an application submitted by Johnson County
or a rezoning of 20 acres from CH to RMH.
Franklin stated that this is an application for the rezoning of 20 acres
east of Scott Boulevard and within the two mile fringe of Iowa City that
has been submitted to the City for review and comment prior to the public
hearing before the County Zoning Commission. The property under consid-
eration is owned by Robert Wolf and is located east of and adjacent to
Scott Boulevard north of the Sunrise Village Mobile Home Park in Area 5
of the fringe agreement. The property is currently zoned CH. Johnson
Planning & Zoning Cunenission
February 23, 1984
Page 8
County has recently adopted an RMH (residential -manufactured housing)
zone, and amended the CH zone classification to eliminate mobile homes as
a permitted use. Mr. Wolf has been contemplating development of his
property with modular housing for a number of years, and began construc-
tion of a manufactured housing park under the CH zone, as was permitted
prior to the adoption of the RMH classification. With adoption of the
amended ordinance, the park under construction becomes nonconforming.
The County has initiated the RMH designation in order that the use of Mr.
Wolf's property will be conforming. The RMH zoning will permit only the
manufactured housing use and will eliminate the possible establishment of
other highway commercial uses permitted in the ordinance. The county
planning staff has indicated that this type of zone change will be
proposed by the county for all existing manufactured housing in the
county including Sunrise Village to the south of the property in ques-
tion. The staff recommends that the City support the rezoning of the
Wolf property from CH to RMH and that Mr. Wolf be encouraged to construct
the manufactured housing park to City standards.
Courtney moved to recommend that the City Council endorse rezoning the
property from CH to RMH and that the County be encouraged to require
development at City standards. Perry seconded the motion. The motion
passed unanimously (5-0).
3. Z-8403. Public discussion of the City -initiated application for the
rezoning of certain property at 524 North Johnson Street from T to RM -12.
Knight stated that he had included five letters in the packet with more
letters received. He stated that action was necessary due to the
incorrect zoning of this area. He also stated ,that even with rezoning -
the property would be nonconforming as a specialized school. One
possibility would be to amend the ordinance to permit this use as special
exception. He observed that the problem is compounded again by the fact
that it is a historical structure.
Public discussion.
Doris Preucil of Precuil School stated that they are currently in their
tenth year in the old Czech hall. The building had been restored and
placed on the National Historical Register. They have been forced to
rent space quite a distance away from the school for some time. They
were not previously aware of any zoning problem. They thought that any
school was acceptable in any zone. They didn't discover their zoning
problems until they began looking into excavating their basement. They
discovered that they could not excavate the basement due to the parking
regulations that would then come into effect with the expansion of their
use. They then learned that they were not considered a real school but
rather an institution. There is no space available to place parking.
They discovered a house for sale one month ago within 300 feet of the
building. They made an offer an the house with the contingency that the
use be approved by the City.
Jordan stated that he felt the Commission should have an opportunity to
discuss this proposal at the next working session before taking any
action on this item. Horowitz asked if the neighbors had been contacted
and how they felt about having the school expand. She thought that
Planning & Zoning wmmission
February 23, 1984
Page 9
getting their support would be helpful to their cause. Ms. PreuciT
stated that they currently had 400 students all receiving primarily
private lessons. They currently have an informal parking agreement with
Horace Mann School however it would be impossible to get a formal
agreement due to liability. Blank stated that there appeared to be Wo
major issues: (1) to find a way to excavate the lower level and have
parking spaces provided and (2) that the ordinnce does not provide for
private teaching institutions. She questioned whether or not, with the
purchase of the second house, they could be assured to use it for
teaching purposes. Knight stated that the ordinance did not currently
permit that use except as a special exception in commercial zones. Blank
moved to defer Z-8403 and the public discussion of the amendment to the
March 5 meeting. Courtney seconded the motion. The motion passed
unanimously (5-0).
5. Z-8404. Public discussion of the City -initiated application for the
rezoning of certain property at 30 North Clinton from P to RM -145.
Knight stated that this application for rezoning has the same situation
as the Preucil School , that it was erroneously zoned P, and should be
rezoned.
Perry moved to approve the application Z-8404 as stated. The motion was
seconded by Blank. The motion passed unanimously (54).
OTHER BUSINESS•
Horowitz thanked the staff for punching holes in the packet material.
The meeting was adjourned at 9:50 p.m.
Minutes taken by Colleen McCormick.
I
Approved by: .
Horst Jordan, Secretary
I
//1;4�
a�uol
MINUTES
COMMITTEE ON COMMUNITY NEEDS
IOWA CITY PUBLIC LIBRARY ROOM A
FEBRUARY 21, 1984 - 3:30 P.M.
MEMBERS PRESENT: Becker, Lauria, Leshtz, Logan, May, Parden, Patrick, Smith,
Whitlow
MEMBERS ABSENT: Stimmel, Williams
STAFF PRESENT: Nencin, Barnes, McCormick, Milkman
GUEST: Peg McElroy, MYEP; Karen Kubby
RECOMMENDATIONS TO CITY COUNCIL;
CCN recommends that the committee's bylaws be amended as follows:
Article 1. Amend Section 1. Regular Meetings. to read: Regular meetings of
Tii�s Com ttee shall be held monthly.
Amend Section 3. Place of Meetin S. to read: Meetings shall be held in the
Iowa City Public LiTror any o er public meeting place.
Article 2. Amend Section 1. Memb�ershiip to read: The Committee on Community
Needs shan consist of 11 members; of membership shall be 3 years.
SUMMARY OF DISCUSSION:
Lauria called the meeting to order at 3:35 p.m.
INTRODUCTION OF NEW MEMBERS:
Karen Kubby was introduced as a new member effective March 1, 1984, and .
Roberta Patrick was introduced as a new member.
The Committee members and staff members introduced themselves to the new
members and the public.
Lauria was reappointed to the Committee for a 3 year term.
REVIEW OF MINUTES FOR JANUARY 11, 1984:
The minutes of January 17th were unanimously approved with the following
correction: page 4 end of line one should read "A walk-in cooler..."
PUBLIC DISCUSSION:
The news media were introduced to the Committee. There was no further public
discussion.
114L5
MINUTES
COMMITTEE ON COMMUNITY NEEDS
FEBRUARY 21, 1984
PAGE 2
REPORT ON BOARDS AND COMMISSIONS MEETING WITH THE COUNCIL:
Lauria. reported that he felt the meeting was informative and very worthwhile.
The purpose of the meeting was to have open discussion between all chair
persons and the City Council concerning the progress and goals of each individ-
ual board. As a result of the meetings, Lauria stated he felt an increased
rapport between CCN and the City Council might be achieved and that the CCN
should maintain open communication.
REVIEW OF CHANGE IN BY-LAWS:
The following changes in the by-laws were suggested:
Article 1. Amend Section 1. Regular Meetings. to read: Regular meetings of
i1TTi s committee shall be held monthly.
Amend -Section 3. Place of meetings. to read: Meetings shall be held in the
Iowa City Public Library or any other public meeting place.
Article 2. Amend Section 1. Membership. to read: The CCN shall consist of 11
59Eers; erm of membership shall be 3 years.
Logan moved and Becker seconded to approve the amended articles as recommended.
The motion passed unanimously.
All by-law changes have to be approved by the Rules Committee of the Iowa City
Council.
STATUS OF 1984 COBG PROGRAM STATEMENT:
Hencin stated that changes and revisions in the program statement should be
completed by the end of this month, and that the 1984 grant would be awarded by
the middle of March. There may be some slight adjustments of funding after the
1st of April due to the consideration by HUD of some newly eligible communi-
ties.
DISCUSSION OF COBG GRANTEE PERFORMANCE REPORT:
Milkman stated that the new HUD regulations now require that citizens have the
opportunity to review the GPR before it is sent to HUD and that any comments
should be mailed with the report. The report is due March 1, 1984.
Milkman first explained the summary of resources and expenditures. Proceeds
from the sale of the hotel site plans are not included in this GPR. Milkman
stated that the 1983 carryover of $388,996 has all been allocated for 1983 and
1984 projects. She also stated that 94% of the 1983 CDBG monies were expended
for low -moderate income benefit as compared to the 51% minimum required.
Milkman explained the "unabligated balance" (that amount allocated to a project
but not spent), "unliquidated obligations (that amount for projects currently
underway), and the carryover of funds in general.
44V5
MINUTES
COMMITTEE ON COMMUNITY NEEDS
FEBRUARY 21, 1984
PAGE 3
Lauria suggested that funds that would not be used for a project be allocated
to a different project. He asked how low- to moderate -income persons will
benefit from the Ralston Creek improvements. Milkman replied that the benefit
is downstream from the dams and that the income levels of persons living in the
downstream floodplain has been checked.
Parden stated that it is common for state awarded money to revert back to the
state if is not used. Hencin stated that HUD does not operate this way unless
a community cannot spend its CDBG funds on eligible projects.
Milkman reviewed the projects listed in the GPR and answered questions. She
also explained the activity codes.
The large unobligated balance for Housing Code Enforcement was questioned.
Milkman explained that HUD required special record keeping for this project,
which did not start till.October 1983. Logan stated that the funds would be
used for Code Enforcement.
Becker stated that she felt that the 1983 program has been good.
Logan o. wseconded
wasthe
approvedapproved unance of animously.
s report. There was no
further discussion. Themotion
DISCUSSION OF REVISION TO HOUSING REHABILITATION PROGRAM:
IncomeChan esu: Barnes stated that a forgivable loan program is a lien in the
event of death or an incapacitating illness. She said that there has been some
concern that the income limits for this program are too high.. By changing the
income limit to 50 percent of the median income for this area, it will insure
that those who are less fortunate will receive the benefit. She stated that if
this was approved and accepted she would like to have new program manuals
reprinted with the accepted changes. The intent of this change is to target
the forgivable loan to the lower income person. Under the new proposal a
person would be eligible for a forgivable loan with an income of $10,000 or
less.
he motion to
tIt as hewchangesdinytherden aincome guidelines: Theseconed by ker to motionapassedtrecommend
unanimously.
Flood insurance. Barnes stated that due to federal requirements, a reference
to flood insurance must be added to the operation manual. The flood insurance
coverage must be an amount at least equal to the development or project cost.
If property is located in the designated flood hazard area, the owner would
have to agree to: 1) purchase the flood insurance coverage-, proof)renew and the
maintain the coverage for the term of the loan; 3) provide
insurance coverage to the City. Parden stated that the premiums were very high
and wondered if the government participates in this insurance. Barnes stated
that in the past COBG monies paid the first year's insurance as part of the
loans, but then the insurance becomes the obligation of the homeowner for the
amount of construction for the remaining 5 years. It was suggested that if the
owner cannot pay the flood insurance that the City would then have to pay on
default. Barnes stated that the forgivable loan was only for five years.
/X6_
MINUTES
COMMITTEE ON COMMUNITY NEEDS
FEBRUARY 21, 1984
PAGE 4
Hencin stated that the staff would look into the cost of coverage for the term
of the forgivable loan. The alternative seems to be not to have rehabilitation
in the floodplain.
Increase maximum amount of for ivable loan to $17 500: Barnes stated that the
current maximum amount or a orgiva a oan is 5,000. That amount was
established in 1979. Four years have passed with materials and labor costs
going up._ It is becoming more difficult to do a complete job on an average
size home.. For these reasons She is requesting that the maximum be increased
to $17,500. Logan moved and May seconded made a motion to accept the recommen-
dation to increase the maximum amount of a forgivable loan from $15,000 to
$17,500. The motion passed 8-1. Parden voted no.
Service char a for the low interest loan: Barnes stated that the $3 a month
service c arge was remove rom a wea erization loan in August 1983. Since
the low interest loan -has an interest rate of six percent a service charge is
not needed. The loan is to benefit low- to moderate -income homeowners and the
$3 a month service charge would increase the final amount paid by $540. Becker
moved to remove the ,$3 a month service charge. It was seconded by Smith and
approved unanimously.
)an and weatherization loan: Both loan
Because of labor and materials costs
request is being made to increase the
Increase maximum amount of low-interest
programs were approved in January 1982.
increasing over the last three years, a
maximum allowed under each program.
increaseLogan moved to low
00 to $17,500 and the
weatherization loanf om $1,500 to e$2s5aa. Iran siseconded by Patrick and
passed unanimously.
APPOINTMENT OF SUBCOMMITTEE FOR COMMUNITY DEVELOPMENT PLAN:
Milkman stated that this would be a three year community development plan for
developingthe 0pangappropriateill planrforire meet ng identifying
needsds of the community and
The following people volunteered for this committee: Patrick, May, and Becker.
Milkman suggested an initial report should be prepared for the June meeting.
QUARTERLY REPORTS:
A. MYEP Jobs Club
Peg McElroy stated that the Jobs Club began in the fall. A coordinator was
found in October and underwent training in November. The first group was
selected to. start the program on January 4th. All participants qualified
under the low-income guidelines. Of the initial group, McElroy stated that
two out remainingfsix three were onals were inter shipslinttheoprivate selete the ctor;a and one h
e four
oneperson
found a job. The schools were cooperating by offering credits for this
participation by students. McElroy said that the MYEP Board was seeking
y.4.s
MINUTES
COMMITTEE ON COMMUNITY NEEDS
FEBRUARY 21, 1984
PAGE 5
other sources to continue the program after the Jobs Bill funds run out in
June 1984. McElroy is recommending this program over another MYEP program
because it is so successful.
B. Assisted Housing Acquisition and Development
Logan stated that the program is currently on hold. They are hoping that
local developers will take hold of the project when a Congregate. Housing
packet is put together.
C. Capital Improvement Projects
Whitlow stated that the Kirkwood Circle Drainage and Surfacing project will
cost $87,600. CCN has allocated $60,000 and the Council has allocated
General Revenue Sharing funds of $27,600 to complete the project.
Creekside sidewalks have a need of $47,000. No funds have been set up from
any source at this time. Sidewalk construction is on the City's 5 year CIP
schedule for fiscal year 1986.
D. Housing Code Enforcement
Logan stated that the caseload continues to get heavier and heavier and an
additional inspector may be needed.
E. Congregate Housing
Parden stated that the draft Shared Housing program is being circulated to
agencies, and will be reviewed by the City Council, the Housing Comnission
and CCN. There is currently no coordinator for this program. The program
should be underway this summer.
F. Exterior Paint Program
Logan stated that ;22,200 has been used to paint 8 houses. The balance is
currently ;10,500. With this balance they will be able to paint three more
houses.
i
ASSIGNMENT OF 1984 PROJECTS FOR MONITORING:
This item was deferred to the March meeting.
i
OTHER BUSINESS:
A certificate of appreciation was presented to Bill Whitlow whose term on CCN
has ended.
The meeting adjourned at 5:00 PM.
Minute Taker: Colleen McCormick
#Vs-
Resolution N76-136
Bylaws for Committee on Community Needs
Article I
Section 1. RegularMeetings. Regular meetings of this Committee shall be
held an the first Wednesday of each month at 12 noon.
Section 2. Special Meetings. Special meetings of the members may be
called by the chairperson and shall be called by the chairperson at the
request of three committee members.
Section 3. Place of Meetings. Meetings shall be held in the Recreation
Center Meeting .= A, or any other public accessible meeting place
should the Recreation Center be unavailable.
Section 4.Notice of Meetings. Notice and agenda for all regular
meetings shall be distributed to all members and the press. Special
meetings may be called upon notice to all members and the media at least
24 hours before a special meeting is held. All provisions of the State
Open Meetings Law shall be followed.
Section 5. Quorum. A majority of the members of the Committee shall
constitute a quorum of any meeting and the majority of votes cast at any
meeting at which a quorum is present shall be decisive of any motion or
election.
Section 6. Proxies. There shall be no vote by proxy.
Section 7. Public Discussion. Time shall be made available during all
regular meetings for open public discussion.
Article II
Section 1. Membershi . The CCN Committee shall consist of 11 members;
term of members ip shall be 2 years. The chairperson and co -chairperson
will be elected annually from the committee members. All members of the
Committee shall be qualified electors of the City of Iowa City, Iowa, and
shall serve as members without compensation but shall be entitled to the
necessary expenses, including travel expenses, incurred in the discharge
of their duties.
Section 2. Nomination. The City Council shall appoint members to CCN as
vacancies occur.
Section 3. Orientation. Prior to the first regular meeting following
their appointment, new members shall be provided with copies of the
Committee (CCN) bylaws.
Section 4. Absences. Three consecutive, unexplained absences of a
Committee member from regular meetings, will result in a recommendation to
the City Council from the Commission, to discharge said member and appoint
a new member.
4ys
Bylaws for Committee on Community Needs
Page 2
Article III
Section 1. Chairperson. The chairperson shall, when present, preside at
all meetings, appoint sub -committees with the approval of the committee,
call special meetings and in general perform all duties included in the
office of a chairperson and such other duties as may be prescribed by the
members from time to time.
Section 2. Co -Chaff arson. The co -chairperson shall take over all the
above duties a the c atrperson in the event of the latter's absence.
Article IV
Section 1. Agenda. The chairperson, or a designated representative
together with appropriate members of the City staff or City Council shall
prepare an agenda for all regular committee meetings. Agendas are to be
sent to committee members, the City Council and the media at least three
days prior to the regular meetings.
Section 2. Minutes. Minutes of all regular and special meetings are to
be prepared and distributed to the City Council within two weeks of the
meeting, in the manner prescribed by the Council. Minutes of all regular
and special meetings will be mailed to all committee members during the
week prior to the next meeting. Specific recommendations for the Council
are to be set off from the main body of the minutes and appointments
identified.
Section 3. Policies and Programs. Periodically the Committee shall
review the po cies an programs of the City, relating to the Committee's
functions and make such recommendations to the City Council as are deemed
appropriate.
1405-
A0K)
MINUTES
IOWA CITY HOUSING COMMISSION
FEBRUARY 1, 1984
MEMBERS PRESENT: Krause, Schlechte, Ringgenberg, Trevor, Knox
MEMBERS ABSENT: Haendel, Logan
STAFF PRESENT: Seydel, Flinn, Barnes, Brown, Hencin
I. Meeting to Order. Meeting was called to order by Chairperson Krause
at 3:00 p.m.
2. Minutes. Moved Ringgenberg, second Schlechte that minutes of December
7, 1983, be approved as printed. Approved 4/0. Moved Schlechte,
second Trevor, that minutes of January 10, 1984, be approved.
Approved 4/0.
3. Informal. Hearing. Janice Rutledge of Legal Services Corporation
appeared with and on behalf of.her client, the John Clinton family, to
appeal the utility allowance on his unit. David Brown, Legal Repre-
sentative to the Housing Commission, explained that under Section 8
law and the rules of the local Housing Authority, only eligibility is
an appealable item. Since this did not fall within those parameters,
Brown advised no formal action is required of the Commission.
Rutledge indicated the unit is an old farm house and presented the
utility costs since November 18th when the Clintons moved in. Seydel
explained how utility allowances are determined and that contract
rents cannot exceed the fair market rents set by the Department of
Housing. & Urban Development including utilities. Seydel further
pointed out that under the Section 8 program, the tenant selects their
own unit. After hearing arguments on both sides, the Commission
expressed the belief that the utility allowances were computed
correctly and that no formal action should be taken.
4. Coordinator's Report. Seydel reported rent paid on 434 units this
month with 79 new applications submitted for approval. Seydel
reported that we will probably make an effort to get fair market rents
increased again in the fall, and predicted that in the next two years
there will probably be no Section 8 Existing Program and surely no
utility allowances. It is anticipated that a voucher program will
replace Section 8 Existing.
Public Housing 22-3.• There will be a turnover of two tenants in next
two months. Tenants have already been selected.
Public Housing 22-4. Quarterly inspection revealed an excessive
amount of moisture around the windows. Seeking solution at this time.
There will be a turnover of one unit in this program.
.//V/I.
MINUTES
IOWA CITY HOUSING COMMISSION
FEBRUARY 1, 1984
PAGE 2
Will be sending a request to HUD to consolidate both public housing
programs under one Annual Contributions Contract.
Utilization of computers with the Public Housing and Section 8
Existing Housing programs was discussed. Chairperson Krause asked
Seydel to prepare a specific proposal and present it to the Housing
Commission.
5. Housing Rehabilitation. Barnes presented following proposed changes
to Housing Rehabilitation Program:
a. Change income limits from 80% to 50% median income for area for
Forgivable Loan Program. Moved Schlechte, second Trevor, recom-
mendation be approved. Approved 4/0.
b. That Forgivable Loan Manual be amended to include under Terms and
Conditions for Homeowner, "That home owner agrees to carry flood
insurance, if their property is located in the floodplain." Moved
Trevor, second Knox, that recommendation be adopted. Approved
4/0.
c. That Forgivable Loan maximum allowed be increased from $15,000 to
$17,500. Moved Knox, second Schlechte, that amount be increased
per recommendation. Approved 4/0.
d. That Low -Interest Loan Program be amended to require homeowner to
carry flood insurance if property is located in floodplain. Moved
Krause, second Schlechte, that recommendation be approved.
Approved 4/0.
e. That Low -Interest Loan Program be amended to delete the $3.00 per
month service charge. Moved Krause, second Knox, that recommended
change be adopted. Approved 4/0.
Barnes presented Application for Forgivable Loan at 530 Ronalds Street
and explained work.to be completed. Moved Schlechte, second Knox,
that loan be approved. Approved 4/0.
6. CCN Report. Hencin reported that due to some Congressional changes,
funding for all programs has been delayed, but that they are continu-
ing working with funding carried over from 1983 programs. He'advised
that at the next Commission meeting they will bring a Grantee Perform-
ance Report that will include the status of all projects funded under
CDBG Program.
7. Adjourned at 4:45 p.m.
Approved by:
re Krause, a rperson
ab\y
MINUTES
Iowa City Housing Commission
February 28, 1984
MEMBERS PRESENT: Krause, Logan, Haendel, Ringgenberg, Knox
MEMBERS ABSENT: Schelchte, Trevor
STAFF PRESENT: Seydel, Flinn, Brown, Williams
1. Meeting to Order - Meeting called to order by Chairperson Krause
at 1:05 p.m. in Meeting Room A of the Iowa City Public Library.
2. Krause asked if there was a member of the Human Rights Commission
who wished to speak to the proposed changes. Krause indicated that
there was some dialogue with the Human Rights Commission, but it
was understood that they would come back to work on a compromise.
Futrell, representing the Human Rights Commission, indicated that
they had met with the Housing Commission, and were aware of con-
cerns, but did not understand that more was required. Krause asked
if they did incorporate any of the suggestions of the Housing Commis-
sion into the proposed ordinance, and Futrell advised she did not
know. John Watson, former Chairperson of Human Rights Commission,
indicated that they heard concerns, but assumed them to be indivi-
dual concerns, not as a body. Seydel referenced the Housing Com
mision's Memorandum to City Council dated April 13, 1983 wherein
the Housing Commission recommended the Council table the proposed
amendments until the two commissions could get together and resolve
their many differences.
Futrell indicated she did not knowwhat the concerns were about,
procedural or concerns about the ordinance itself. Krause advised
that the concern is about housing in Iowa City, and the Commission
feels this ordinance will affect that housing, and that there is a
concern about protocol. Haendel affirmed that Housing Commission
expected them (Human Rights Commission) to come back to Housing
Commission before going to Council. Krause explained that there is
necessarily overlap between Commissions, but that the Housing Com-
mission has been able to work cooperatively with CCN since they have
coordinated activities, and he wonders why Human Rights Commission
cannot work with Housing Commission.
Krause questioned the reason for making these changes at this. time
and what supporting documentation was available. He further ques-
tioned the impact upon the elderly, if the change relative to fami-
lies is adopted.
Mark Hamer, representing the Apartment Owners Association, pointed
out that there is competition between families and elderly persons,
and that both groups should have equal access to the housing market.
Hamer pointed out when you give specific rights to persons with
children, you take away rights from young professionals without
children and elderly persons who do not want to live around children.
1YW
-2 1-1
Krause questioned Hamer on rationale for landlords not wanting to rent to
families with children. Hamer advised that when building to accommodate
children, different facilities, safety measures, and materials are required
as well as adequate green areas provided for play space all of which add
to the cost of construction, and ultimately increase rents. He.pointed
out the goal has been to provide more and better low-cost housing.
Nancy McDonald indicated she has been living in a quiet building comprised
of graduate students and young professionals for a number of years, and is
terrified of having to move. She feels she is being discriminated against
because she needs her quiet and has a happy home which she will have to give
up if children are allowed. Futrell indicated that conflicting life styles
and compatability is not something this ordinance is trying to address.
Krause stated we are against pitting one class against another.
Krause asked Phyllis Williams of specific complaints. She stated that from
November, 1980 to January 1984, a total of 69 inquiries on housing had been
received. Of the 69, eight were on basis of marital status, seven from
people who felt they were being treated differently because of dependents,
two on income, and three on the basis of sexual orientation.
Hamer pointed out that alleged discrimination is currently regulated by
state law and did not feel 20 inquiries in 39 months in a tight housing
market is sufficient justification to adding anymore bureaucracy. Norman
Bailey pointed out he does not believe the Apartment Owners are against
human rights and.adding additional restrictions will impose higher costs on
the tenants and promote friction between classes.
Logan questioned what was wrong with the reporting and review mechanisms
set forth in the ordinance.. Hamer and Bailey both cited examples of the
ease of filing complaints, and the time and expense involved on the part
of the landlord in defending against it.
Watson reiterated that they are simply trying to provide equal access to
the housing market place; that persons have a right to decent, sanitary
housing and have a right to their own life style within that housing.
Krause asked what if you are a young professional, or middle aged, or
older, and wanted a quiet place.
Bailey indicated he would like to see the section pertaining to children
be written so that all persons who have rights can be taken into considera-
tion. He stated it needs to be hammered out for a more equitable solution.
Bailey expressed a willingness to work more closely with the Housing Commis-
sion.
Knox indicated she feels children are a vulnerable group. Beth questioned
how closely Apartment Owners Association and Human Rights Commission had
worked. She said we all have our own ideas about where we would like to
live and it is hard to determine whose interests are more important. She
indicated a compromise is needed, but believes it is up to Council to do it.
Logan indicate he believes we should go ahead with the changes and trust the
review mechanisms. Haendel indicated she cannot support the ordinance as it
stands. Krause stated.he felt the proposal is capricious, arbitrary and
vague and until such time as a compromise is developed, he cannot support
the ordinance.
-3
Seydel reported that Housing staff will provide copies of correspon-
dence and Minutes for Council. He indicated he has been in his posi-
tion for 15 years and has found that there is an adequate number of
units in Iowa City for families with children. City has added 52
units --all families. Cedarwood added 60 family units.
3. Adjournment - moved Logan, second Haendel, that meeting be adjourned.
Adjourned 2:30 p.m.
Approved by:
Fred C. Krause, Chairperson
MINUTES
Iowa City Housing Commission
March 7, 1984
MEMBERS PRESENT: Krause, Logan, Ringgenberg, Trevor, Knox-Renfield,
Haendel
MEMBERS ABSENT: Schlechte
STAFF PRESENT: Seydel, Flinn, Barnes, Nugent, Hencin, Kucharzak
RECOMMENDATIONS TO CITY COUNCIL:
1. The Housing Commission recommends to City Council that the proposed
Exception to Section 17-5(n)(3) be adopted. Approved 5/0.
2. The Housing Commission recommends that City Council not adopt the
proposed change to Section 17-7(x) Garbage disposal.-7pproved 5/0.
I
3. The Housing Commission recommends that Coordinator's Memorandum with
recommendations and supporting documents be sent to City Council as
submitted. Approved 3-1-1.
i
1. Meeting to Order - Meeting was called to order by Chairperson Krause
at 3:05 p.m.
2. Minutes - Moved Ringgenberg, second Trevor, that Minutes of meeting
of February 1, 1984 be approved as printed. Approved 5/0. Moved
Logan, second Ringgenberg, that Minutes of meeting of February 28,
1984 be approved. Approved 5/0.
3. Housing Rehabilitation - Barnes presented application for Forgivable
Loan for 732 Rundell and circulated pictures depicting work to be
done. Moved Ringgenberg, second Logan, that loan be approved.
Approved 5/0.
Barnes advised new guidelines for Rehabilitation Programs have not
been passed by Council. It is anticipated this will probably be:
late March.
Barnes stated she anticipates requesting approval for a 312 Loan at
628 Center Street at the next regular meeting. She indicated some
312 Loan monies have been released on a first come first served basis
and she hopes to complete the application process in time to utilize
approximately $40,000 of these funds.
441V-4
-2
CCN Report - Hencin reported CCN is going to be developing a two-
year plan, and that last month CCN appointed a subcommittee to de-
velop and recommend a plan for Iowa City. They are asking Boards
and Commissions for a listing of their major concerns and needs in
the community. They have requested input by March 31, 1984.
Coordinator's Report - Seydel reported 50 new applications submitted
for approval and rent paid on 434 units March 1, 1984 for a total of
$80,619.00, averaging rent of $185.75 per unit. He indicated he an-
ticipates the program to exceed the allocated units for the reminder
of the fiscal year. Section 8 budget for fiscal year 1985 has been
prepared in the amount $1,414,029. Voucher program will be taking
priority over Section 8 in 1985. Seydel has asked Des Moines HUD
Office to call Kansas City and ask to allocate 100 vouchers to Iowa
City to place and help write guidelines for program.
Shared Housing - Nugent reported she has contacted personnel in various
housing programs across the country from whom she has gleaned informa-
tion and designed a draft procedural manual for review. She indicated
she has distributed copies to Housing Commission, CCN and elderly ser-
vices personnel. Have taken -on a VISTA Volunteer to promote community
awareness. Goal -setting session with Housing Commission, CCN and
various service agencies needed. Seydel reported input needed by next
meeting to keep program moving. Money has been budgeted for staff
salary. Research has indicated that full-time dedicated staff is
essential to gain trust. Continued funding was discussed with two-
year initial commitment with possibility of modest fee and utilizing
proceeds of CDBG investments from Congregate Housing suggested for
continued funding. Council should receive for formal action in May
in order to have in place in the fall.
Krause asked "where do the commitments start? Why aren't we going any
further?" Krause suggested having Housing Commission meeting at Senior
Center with elderly citizens to discuss Congregate Housing. Thea Sando
stated this is the best idea she has heard in a long time. She felt,
if it is physically within the Senior Center, persons will feel it is
their program. She further indicated she would like to start meeting
informally with senior citizens to familiarize them with the program
and terminology involved.
Congregate Housing - Kucharzak pointed out that Congregate Housing is
on the City Council's priority list. He indicated $400,000 is avail-
able to Housing Commission for Congregate Housing. With this in mind,
Hencin, Seydel and Kucharzak have been working together to develop
recommendations on Congregate Housing. At this paint, direction is
needed, new Commission members and new Council members need update on
the program, invitation for proposals needs to be let, criteria for
evaluating proposals need.- to be established, and a timetable developed
for implementing the program. He introduced Bob Burns of Robert Burns &
Associates, who have submitted a proposal for professional services -to
aid in developing a step by step process for defining task and imple-
menting the Congregate Housing program.
4
-3
Kucharzak advised money is available to contract for professional ser
vices and staff could take request to City Manager and make staff re-
commendation that they hire such services. Housing Commission con-
curred and recommended staff make recommendation.
Special meeting on Shared Housing and Congregate Housing -was discussed.
Need for -Housing Commission to make specific recommendations, determine
scope, phase, and action required of staff and Council discussed. Logan
indicated CCN would really like to see something happen. Moved Ringgen-
berg, second Logan, that a special meeting of Housing Commission be
held Tuesday, March 13, 1984 at 9:30 a.m. Approved 6/0.
Housing Code Amendments - Kucharzak presented "An Ordinance Amending
Chapter 17 of the Code of Ordinances of Iowa City, Iowa, by Creating
an Exception to the Minimum Bedroom Size in Two Bedroom Mobile Homes,
and by Revising the Section Regulating Garbage Storage Containers."
Commission concurred with the language in 17-5(n)(3) Exception, and
it was moved by Haendel, seconded by Trevor, that Housing Commission
recommend to City Council the adoption of this exception. Approved
5/0. In discussing 17-7(x) Garbage disposal, concerns were expressed
relative to enforceability and the number of requests for variances
that might be anticipated (i.e. if you can't put it in the front yard
or side yard, where do you put it if the back yard is inaccessible to
a vehicle?) Krause indicated he believed it to be ambiguous. Moved
Haendel, seconded by Ringgenberg, that Housing Commission recommend
that City Council not adopt this change. Approved 5/0.
Kucharzak advised he has been queried relative to the number of
variances granted on ceiling heights and need for rewriting ordin-
ance. Kucharzak indicated his response was that numerous ceiling
heights have been set by previous Councils and that problem should
resolve itself in the next six months when complete round of inspec-
tions has been completed.
B. Civil Rights Ordinance - Copies of Coordinator's Memorandum chronolo-
gizing activity of the Housing Commission relative to the proposed
changes in the Human Rights Ordinance with recommendations and sup-
porting documents were distributed. Haendel moved, Trevor seconded,
that the Iowa City Housing Commission recommends that Coordinator's
Memorandum with recommendations and supporting documents be sent to
City Council as submitted.
Discussion: Krause called on Carol Karstens, former Housing Commis-
sion member to speak. Karstens reminded the Commission that accord-
ing to the By -Laws of the Iowa City Housing Commission, the purpose
of the Commission is to promote clean, decent, and safe housing for
the citizens of Iowa City, Iowa. She pointed out this says "the
citizens" not some of the citizens, and that they should make sure
they are not violating the rights of one group to protect the rights
of others. She pointed out that elderly citizens should not have to
live in fear,.that they should have a right to secure facilities.
-4
She questioned the need for such changes stating since 1979 20 in-
quiries, not necessarily complaints, have been received with no
supporting data provided. She further pointed out contradictory
Positions taken by members. of the Human Rights Commission wherein
one stated this ordinance is not trying to address life styles and
compatability, and the other stated persons have a right to decent
and sanitary housing and a right to their own life style within that
housing.
Knox-Renfield raised a question about the definition of "disabled".
Commission clarified
�tdefinitionhat the proposed
isnotthe federaldefinitionapprovetHuman
dforHousinggPros
-
grams.
Approved 3-1-1. (Ayes: Krause, Trevor, Haendel. Nays: Ringgenberg.
Abstentions: Knox-Renfield).
9. General Discussion - Seydel announced .two openings on Housing Commis-
sion and advised applications should be in by March 20, 1984. Council
will appoint March 27, 1984.
Krause moved, Knox-Renfield seconded, a motion that staff draw up a
Resolution recognizing the competence and support provided by Michael
Kucharzak to the Housing Commission during his tenure at the City of
Iowa City. Approved 5/0.
10. Meeting adjourned at 5:00 p.m.
Approved by:
Fred C. Krause, Chairperson
//Vl�
MINUTES
IOWA CITY RIVERFRONT COMMISSION
JANUARY 11, 1984 7:30 P.M.
CIVIC CENTER LAW LIBRARY
MEMBERS PRESENT: Lewis, Rausch, Willis, Gerleman,
Boutelle, McGuire, Oehmke
MEMBERS ABSENT: Scott
STAFF PRESENT: Moen
SUMMARY OF DISCUSSION:
Lewis called the meeting to order at 7:30 p.m.
REVIEW AND APPROVAL OF MINUTES OF DECEMBER 7, 1983:
Fountain, Nelson,
Willis moved and Rausch seconded to approve the minutes of December 7, 1983,
as submitted. The motion carried unanimously.
UPDATE: OPEN DUMPING OF RUBBLE ALONG IOWA RIVER:
Gerleman spoke of his conversation with Mayor Kattchee of Coralville regard—
ing material dumped at the rear of Johnson County Ready Mix. The Mayor
intends to visit the site and may request a plan from the owner as to his
intention to continue to dump along that area.
Gerleman continued that Johnson County Ready Mix is changing owners and that
a new plant will be constructed between the railroad tracks and the Iowa
River. The Mayor said he would contact Gerleman within the next week to go
over what he had found. Gerleman said this was an excellent time to pursue
this matter.
Moen stated that there are specific flood plain regulations and that the City
of Coralville has adopted the federal guidelines to these regulations.
The Mayor, as well as Gerleman, felt that before pursuing this matter
further, there needed to be more information. If there are regulations being
violated, the Mayor of Coralville stated he would be willing to enforce them,
Gerleman reported.
It was decided by the Riverfront Commission to let the Mayor of Coralville
further handle this matter. Gerleman stated he would continue contact with
Mayor Kattchee.
RIVER BANK STABILIZATION: REVIEW OF PLANS FOR THE PUBLIC MEETING:
Wednesday, February 22, 1984, 7:30 p.m., Meeting Room A of the Iowa City
Public Library has been selected as the time and location of the Riverfront
Commission's special meeting on river bank stabilization methods. Speakers
will be representing the University of Iowa Institute of Hydraulic Research,
the U.S. Army Corps of Engineers, the Iowa Conservation Commission, the
Department of Water, Air and Waste Management and the City Forestry Division.
11-44 7
Riverfront Commission
January 11, 1984
Page Z
Moen stated that letters to property owners along the Iowa River will be sent
out one month prior to the meeting and that a reminder postcard would be
mailed one week prior to the meeting.
It was suggested that the Coralville City Council, the Johnson County Board
of Supervisors, Dennis Showalter, the Parks and Recreation Commission,
Coralville residents living along the Iowa River, and the Johnson County
property owners along the Iowa River be invited to attend this meeting.
Boutelle stated that this would be an excellent meeting for the property
owners along the Iowa River to attend as there are rare occasions that so
n .�� 4rn. Aiffaranl- anpnrip5 arp available to aive information on
MINUTES
RIVERFRONT COMMISSION
FEBRUARY 22, 1984
IOWA CITY PUBLIC LIBRARY ROOM A
MEMBERS PRESENT: Lewis, Rausch, Fountain, Boutelle, Leo
MEMBERS ABSENT: Willis, Gerleman, Nelson, McGuire, Oehmke, Scott
STAFF PRESENT: Moen, McCormick
The meeting was called to order at 7:40 p.m. by Chairperson Diana Lewis.
The panel was introduced as follows: Jim Aidala, Dave Borck, John Betker,
all from the U.S. Army Corps of Engineers; Joe Palmer, Department of
Water, Air and Waste Management; Bob Middendorf, Iowa Conservation
Commission; Dr. A. Jacob Odgaard, University of Iowa Institute of Hydrau-
lic Research; Terry Robinson, Iowa City Department of Parks and Recrea-
tion - Forestry Division.
The members of the panel were asked to explain their areas of expertise to
the public and answer questions as they pertain to their areas of exper-
tise.
Jim Aidala stated that his primary goal was to develop a plan of action
for the river and riverfront problems in the following manner:
1. To verify why the riverbank is in distress,
2. To determine if the riverbank is worth protecting,
3. To inventory the available resources,
4. To arrive at a riverbank protection method,
5. To develop a project plan and to schedule work when the river is low,
5. To obtain a permit, if necessary, and
7. To construct and maintain the project.
PUBLIC DISCUSSION:
Questions were raised to the panel concerning the logic in having the
homeowners along the river fix the bank when the Coralville Dam and flood
control problems are stili not being solved. This seemed to be the issue
for which most of the audience were seeking solutions to. Mr. Aidala re-
sponded that unfortunately the person to whom these issues should be
directed was not present on the panel. He stated that that person was the
Chief of Reservoir Regulations and that parties interested in data should
contact him.
John Betker of the Permits Section of the U.S. Army Corps of Engineers
explained the process of obtaining permits on all U.S. waters, lakes and
streams for discharge of dredge or fill materials. County maps were made
available to those individuals who thought they might be in need of
�4412'
RIVERFRONT COMMISSION
FEBRUARY 22, 1984
PAGE 2
permits. He stated that permits
Clean Waters Act Regulations came
several different types of permits
another, a nationwide permit, that
jects.
PUBLIC DISCUSSION:
became necessary during 1976 when the
into force. He stated that there are
- one for small backyard projects and
covers many bank stabilization pro -
A question was raised as to whether a canoe dock would require a permit on
the Iowa River.
Betker stated that as long as it is a structure and not fill material one
need not apply for a permit. However, if it was a jetty it would be
possible that one would need a permit. Most permits are issued under
individual cases. The Corps of Engineers would be happy to come out and
look at individual projects; however, they could not design a project for
someone. John stated that fines for unauthorized projects could range
from $2500 a day to $25,000 a day maximum.
Joel Palmer of the Iowa Department of Water, Air & Waste Management,
outlined the State requirements for riverbank projects. He stated that
Iowa rivers require permits and that jurisdiction was at the state level
based an drainage. State law says "streambank stabilization projects more
than 100 square miles required approval." He also stated that ,the
exception to that law includes the City of Iowa City as it has been
granted an exception through the floodplain management ordinance. Although
no state permits were needed, he said a Corps of Engineer permit would
still be required. He stated that he had application forms available to
those persons interested.
PUBLIC DISCUSSION:
A question arose as to who one specifically contacted to obtain a permit.
It was suggested to contact the local Planning Department. Palmer stated
that the correct format for obtaining a state permit was as follows: 1)
contact the Corps of Engineers; 2) complete an application and include a
picture of the project with basic details; 3) indicate the length of the
streambank, the type of materials to be used and the quantity of materials
to be used. He also stated it was an easy permit to obtain.
Other questions were addressed to the panel as follows: How many linear
feet of bank would require a permit? Betker stated over 500 feet in
length. The panel continued answering questions on an individual basis
for those landowners who had specific questions and needs.
Dr. A. Jacob Odgaard of the U of I Institute of Hydraulic Research
discussed his research on riverbanks in general. He has been studying ways
of diverting the current away from the banks of a river. The results have
been very successful. The Institute currently has contracts with the
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RIVERFRONT COMMISSION
FEBRUARY 22, 1984
PAGE 3
Department of Transportation for the installation of a prototype on a
river. The purpose of current research is to control the flow of the
river around the banks.
PUBLIC DISCUSSION:
Questions arose as to whether or not trees were considered good fill
materials. gave Borck of the Corps of Engineers• stated that any vegeta-
tion makes good bank stabilization material; however, the problem with
trees is that eventually the river erosion will take the tree out also.
Concerns were raised over the Rocky Shore Drive area where the City
overfilled. A permit had been obtained for a specific depth of fill and
the City extended beyond that depth. Measures are being taken to rectify
that error.
I
Questions arose as to whom to contact when flooded waters erode roads. The
residents were told to notify the City. It was suggested to the panel
that when the City tears up streets and razes structures, that demolition
debris be donated to private parties for riverbank erosion purposes. Lewis
stated that asphalt was not a suitable fill material. Although the City
contracts to tear down structures or tear up roads it is the responsibil-
ity of the contractors to remove the demolition debris. Cooperation would
be needed from IDOT, the University of Iowa, and the City and should be
looked into further. It was also stated that concrete with reinforcing
rod (rerod) is not an acceptable fill material, and that it is very
unusual that city streets have not been paved with rerod material. There
could be a large cost factor involved in obtaining suitable rubble.
The meeting recessed at 9:10 for a five minute break after which time Dr.
Odgaard presented a slide presentation on his research.
There was no further public discussion and the meeting ended at 10:00.
Minutes prepared by: Colleen McCormick, Minute Taker