HomeMy WebLinkAbout1977-03-29 Bd Comm minutesMI NU'TNS
PLANNING AND ZONING COMMISSION
MARCH 1.7, 1977 -- 7:30 P.M.
CIVIC CENTER COUNCIL CHAMBERS
MEMBERS PRESENT Blum, Cain, Jakobsen, Kammermeyer, Ogesen, Vetter
MEMBERS ABSENT:Lehman
STAFF PRESENT: Ryan, Schmeiser, Oszman, Pl.astino
RECOMMENDATIONS TO`THE.CITY COUNCIL:
1. To adopt: the 'Flood Plain Management Ordinance with the corrections
as`corrected
2.l To approve the request to rezone the east seven feet of Lot 6,
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Block 42 of the Original Town of Iowa.City_(522 East Burlington
Street)' from a C2 Zone to an'R3A Zone.
3. To approve S-7709, final plat of Bryn Mawr'Heights,'Part VIII
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located,.west of Sunset Street. extended south, andlsouth,of'
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Penkridge Drive and Denbigh Drive, subject to a minor modification
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in the legal agreement.
9. To approve S-7710, final plat of Bryn Mawr heights, Part IX
located.west of Bryn Mawr Heights,''Part VIII,:subject to a minor
ino dffcation in the legal agreement.
5. To approve S-7711, final plat of Bryn Mawr Heights, Part X located
west of Bryn Mawr fie ights, Part IX, subject to a minor modification
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in the legal agreement'.
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6., To, approve S-7712, preliminary plat of Wendram Bluff located north
of'Linder Road and east of Old Highway 218 in Johnson County,
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sub ect to the,followi
j ng contingencies:
(1) that the distance' between pavement centerlines of Linder
Road and Pendale Terrace be a minimum of 125 feet and:indi-
cated on the plat;
(2) •that'thelot lin(-:s in Lime Kiln Farm Estates Addition, which `
intersect the'',easterly boundary`,line, be shown on the plat,,
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(3) that. a' complete <legal description of the subdivision be
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included'on the plat,
(,4) that the,preliminary plat be revised to show ,the location of
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the 'fire ,hydrants 'as recommended by ;the Fire Chief, and that
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the water supply be designed to provide' -a minimum
a„•
,system
flow of"500 gallons per minute for a one-hour ;duration,
(5) that the"size and location of a].] existing storm pipes
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bordering the subdivision be indicated on the plat,
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(6) that the street name "Lawrence Drive" be changed to "Lawrence
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Court" on the plat, and
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(7) that
the sideslopes to proposed streets be at a minimum
of
a 6/1 slope, six feet from the paved surface, and noted '
in
the street cross section detail on the plat.
REQUESTS TO
THE CITY MANAGER FOR INFORMATION OR STAFF ASSISTANCE:
1.
Request
£or immediate staff assistance in the formulation of
aipolicy,concerning
the future status of Highway 6 Bypass.
2.
Request
for statements.from Assistant City Attorney Ryan regarding
proposed
setbacksand frontages for the May Seed and Nursery Co., -
innovative
parking design.
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LIST
OF MATTERS PENDING COMMISSION/COUNCIL DISPOSITION:
1.
P-7317.
Creation of a University Zone(U).
2. 'P-7410.
-'Creation
of a>'Mobile Home Residential Zone",(RMH).
3. ,P-7403.
Revision of M1 andiM2 Zones. 1,
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SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN
Chairperson Cain called the meeting to order, then explained that two
changes in procedure would go into effect at that evening's meeting:
(1) at the beginning of the meeting, there would be an opportunity
for public discussion of any matter not on the agenda for the meeting;
(2),the chair would wait until ',the discussion of each item had been
completed'bePore calling for the'bote.
There was noldiscussion of matters not on the agenda.
` Cain asked if there were any additions or corrections'_ to the minutes,
of the meeting held on March 3. Commissioner Ogesen proposed a change
to occur at the end`- ofl,the second to'the 'last paragraph on page 2
ofithose minutes, involving the addition of a sentence reading:
"Commissioner Ogesen questioned the existence of a consensus of the
CPCC!,to eliminate SpecialUse Permits." 'There were no 'objections
to the proposed change, ands the minutes as corrected were approved
unanimously.
rT Consideration of a;proposed ordinance amending the Zoning Ordinance
by establ.ish'ing„development•and,use regulations for•certain flood
lhazard areas of :Iowa City,,and providing for administration and
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enforcement thereof.
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Cain reported that both she and Commissioner Jakobsen'had a conflict l'
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of' ";interest'relating_to. the Flooplain Ordinance and would therefore
abstain on`thi's item. The chair was';assumed by Vice 'chairman <Blum.
Blum 'explained that a public hearing had been held on this item at
the;, last formal' meeting and that it had been discussed: at the ;Commis-
�'! sion'.s informal' meeting, atwhich time some changes had been suggested.
r •DonS chmei ser, Senior Planner, pointed out that.`each oP. the Commissioners .
w�rS,possessed,a copy oPthe changes made in the Ordinance.. Dick Plastino,,
IYrector ofPublic Works,''discussed each 'of the changes `individually,
' explaining in each-case what exactly the change was and the reasoning',
behind it. Ile said.that the change listed as occurring, on page 15,
Section 8. 11.02.15,.'part D, had been altered to read: "If any non-
-conforming structure is destroyed by any'.means.
After'Plastino finished this discussion, Blum stated that he;,thought,
changed "definition of "STRUCTURE” (page 6) had created a new
problem regarding interpretation of Speci,a] Use Permit uses. ;For
example,' Blum said,?a garage which encroached on the floodway and
!4 which was attached to a home might and probably,would'be considered
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x,n part of a, structure designed for human habitation,and, therefore
would=not qualify for:a Special Use Permit, whereas a garage separate,!
froma home might qualify. Blum commented that a,partially-encroncliing
attached garage actually would not, present much of a hazard.
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PlaHtl no reported that', there existed no wording .in the Ordinance
about human habitat; fon, oxc:upL in rogurd Lo mobilo homos.
It was the consensus of the committee to retain the definition of
"STRUCTURE"'onl,page six of the Ordinance.
The Commission voted 4-0 (Cain and Jakobsen abstaining) to recommend
to the City Council adoption of the Flood Plain Management Ordinance
witht he 'corrections as corrected.
Commissioner Ogesen proposed the following resolution:
RESOLVED that the Planning and Zoning Commission affirms
the,Special':Use Per mit''feature in the Flood Plain Manage-
ment Ordinance, for the following reasons:
(1) it would help cope with future, unforeseen problems
that may arise,-,
(2) it would make the Ordinance more enforceable, and
(3) it would help defend the Ordinance, should it be
challenged in court.
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vThe.Commission
adopted the resolution by a vote of 4-O'(Cain and
Jakobsen abstaining).
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rCommissioner
Kammermeyer proposed the following' resolution:
The Commission feels that the present provisiam in the
Ordinance:for; the rebuilding (without augmenting)';, of non-
conforming structures which haver been damaged should be
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maintained,;for the following reasons:
(1) to:jmaintain the value of`the land for the property
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Downer, and
(2) to prevent. isolated gaps in built-up areas.
Ogesen questioned whether, with such a provision, elimination;of
these non -conforming structures would ever occur. Blum responded
5)lithat`refusal;�to'allow
rebuilding -of damaged structures would never
lead`.'to elimination'.oflsuch structures anyway, since damage occurred
so infrequently. Kammermeyer stated that his proposal?' would protect
individuals'who.might otherwise'suffer great.loss.
The Commission voted 4-0 to adopt the resolution'.
5-7701. Consideration of a request to rezone the east seven feet of
Lot 6, Block 42 of''the Original Town of Iowa City (522 East Burlington
Street) from a C2 Zone to'`an R3A Zone; public hearing held: 3/3/77.-'-
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No additional information was given by the Staff regarding this
item:"and there was he 'public discussion'.'
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The, Commission voted 6-O to recommend to the City Council. approval
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of S-7701, request to rezone the' east seven feet of Lot 6, Block 42
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of the Original Town of Iowa City (522 East Burlington Street)
from 7a -C2 Zonetoan R3A Zone.
' Consideration of an "innovative parking design plan" submitted
by May Seed and Nursery Company.
'. licant had worked out all
Mr. Schmeiser, explained that the'app
' details regarding compliance with the Tree Ordinance requirements,
„ but that the "truck problem" still: remained. He pointed out .that
First Avenue was to be considered a street, but that Highway 6 was
no
He said that'the design now showed 13 trees with one more
tree proposed.
Larry Gore, May Seed the Commission
and Nursery Company, explaiarkinned o design stating
the several :changes'' which had been
made in the,p 9
the seve,desiga now included an angular parking alternative with
the substitution of >a triangularri l�odsolve the aparkingthat hproblemey nin
yet decided whether;'to use'a canopy
the front yard or to use another method, such as obtaining a variance',
to solve thio problem.
F F Several of the Commissioners wondered whether the truck turn -around
9' problem had been solved.
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Chairperson Cain suggested that the Commission defer consideration
of thi1.s item so that they might see the plan, drawn to show rested
,changes which were being aan resarding necessary sebackgand swhichf
Assistants,City Attorney
'Ry 9
streets count as frontage.'
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The ;Commission decided to defer consideration of the "innovative
parking any
design plan" submitted el May Seed anm.NonsMarch 24.
a'I� until,.a special meetin01,
g to be held at 7:00 p.
y,; 5-7707., ,Preliminary Large Scale Residential Development plan and
Large Scale,Non-Residential Development plan of Mapleleaf Office
Kirkwoo
Parklocated north', of Lower Muscatine Road and west of limitation
,Community College office; date filed: 2/10/77,; '457
period: waived.
The -'Commission decided to postpone consideration of this item until
the reports pertaining to the proposed development were ready and
available.,
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5-7709. Final plat of Bryn Mawr Heights, Part VIII located 'west of
Sunset S.tieet,,extended south and south,'da Plimitationenkridge rperiodive i
Denbigh Drive; date filed s `2/15/77; 45 -day
4/1/77; 60 -day limitation period- 4/16/77.
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S-7710.1 Final plat of Bryn Mawr Heights, Part IX located west of
Bryn Mawr Heights, Part VIII.
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5-7711. Finalplatof Bryn Mawr lleighl.s, ]'art X, located west of
Bryn Mawr Heights, Part IX..
Srhmoiser gave an overlay presentation of thu preliminary plat of
part 'XIII `and the final ]iluts,of Ports VIII, XI, and X. lie commented
that the three final :plats 'were in substantia] compliance with the
preliminary plat and that all discrepencies had been resolved. He
then told the Commissionthat the Staff recommended approval :with the
stipulation that a minor' modification be made in the legal agreement,
which was necessary due to a recent standardization of the form.
The Commission voted 5-0 (Kammermeyer had left) to recommend to the
City, Council approval of S-7709, final plat of Bryn Mawr Heights,,,
Part' VIII located west of Sunset' Street, extended south, and south
of Penkridge Drive and Denbigh ,Drive, subject to a minor modification
in, the legal agreement.
TheCommission voted 5-0 to recommend to the City Council approval of
5-7710, final plat of Bryn Mawr Heights, Part IX located west of
Bryn Mawr Heights,IPart VIII, subject to!a minor modification in
the'legal,agreement.
The Commission voted 5-0 to recommend to the City Council approval
of`S-7711,'.`finalplat of Bryn' Mawr: Heights, Part X located west of
Bryn.Ights'Mawr Hei ,':Part IX, subject to a'minor modification in: the d
r Iegal' agreement.'
S-7712. Preliminary plat of Wendram Bluff located north of Linder
: o a ,nand east of Old Highway 218 in Johnson County; date filed:
2'/18/77;:45=day limitation period: ',4/4/77.
Mr. Schmeiser showed an overlay of this proposed development and i
commented that 'there ha& been considerable discussion 'of a potential
Inadequacy of the private septic tank disposal system proposed for
each 'lot.`,'He pointed out that:
(1) :the Commissioners possessed'leopies of a'letter from the Johnson '
County Board of�Health in'regardjto the sewage problem,,
(2)"''that'this sewage, control problem had been referred to the
Riverfront`Commission and that they had responded with'a memo stating
their concerns.'and
+ (3) ,that .theapplicant was currently in the process of, making ,the
revisions recommended in the Staff Report, but that the Staff had -
not' - yet receive& the revisions.
Steven Victor, land planner for the developer,
indicated that
,.,Robert R. Keating,, Fire Chief„ had approved the proposed location of
8 -fire hydrants. He also said that the Health Department had written
a a letter stating that it!:found ,the preliminary plat acceptable and
that;there'.would be no difficulty in the lot owners conformingtu any>>
of the current Rules and Regulations on Private Sewage Disposal
Systems. .The developers and the Health;Department, Victor said,
had agreed on some revisions and additional covenant items, adding
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voLed,5-0 to request immediate Staff' assistance in the formulation
the future status of Highway 6Bypass.
ofra policy concerning
Blum requested that the chair contact the mayor in regard to what
the 'City ",Council specifically recommends as the Commission looks
at;.possible changes in CHI Zones.
Mr.ISchmeiser. advised that it was perhaps too late to _take any
action regarding the development at the corner of 1st Avenue and
Ln
bier MuscatinelRoad because building permits had already been
issued for the development.
The meeting was adjourned.
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E len'Oszman DCD
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Approved by:IA r
anitai Vetter ' 4s
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P & Z Commission a
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41
MINUTES
'IOWACITYPARKS & RECREATION COMMISSION
RECREATION CENTER ROOM 0
;• ,MARCH 9, 1977
Minutes
March 9, 1977
Page 2
* Thayer moved and Mascher seconded that the minutes of the February 9
meeting be approved as written. The Commission noted the change in
Mascher's"vote on,the motion ,to accept the proposal to use Willow Creek
Park as a water detention area for the Ty'n Cae Addition from aye to ,nay.
Unanimous.
Stockman thanked the Commission members who went on the hike of Hickory
Hill. Park ,with representatives of Powers -Willis and Dick Plastino,
Director of Public Works.
Showalter reported that be had been contacted by a person interested in
buying Highland Park for approximately $5,000. Hauber indicated that'a
previous commission had voted not to sell the park and, Showalter stated
that ,the Staff 'recommendation was not to consider the request.: Kelley
*'moved and Mascher seconded that the request ti'purchase the tii
'property be, denied. Unanimous ghland Park
Showalter then reported
* with ,plans for a bikeclists were proceedin g
seconded; that- the •'Aua, ' e -moved and Thayer
Bicyclists,be endors: 'yby the Iowa city
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Regarding other its' �.
Environmental Revi 3 that all of the
interviews 1 had bee, Eile and That
Worker; 11 position :heMaintenance
1'dicated
d be that
receivini t, he
Addition regardinc, +pers of Ty'n Cae
Willow'Creek .Park ) S of land south o'f
ention area).
" "jBouteile announcel'; t
;.Committee would be, or; on Creek Coordinating
had attended the Johns;., ger reported that she
/the committee >had discus:, :ttee meeting and that
Stockman indicated that tb _ Comprehensive Plan.
,meet to discuss the current'' oT�� Subcommittee might need to
P _..ne'possibility'of charging a
fee for,use,'of tennis court light,, _.,
s." She appointed Cilek Crum and
Mascher to the Subcommittee which will meet with the Staff., Showalter
`'indicated that there would tie a Staff recommendation on the matter of
the tennis courts at`the next Commission meeting: -
Stockman indicated that McLaughlin was doing some research on the use
i;, o£ public land for stormwater detention purposes.'
Regarding funding*of'the Boys' Baseball program, Mascher asked where the
$3,600 would ,be shown in the budget: Showalter responded'that'Ithe funds
"would be added 'to'the Recreation Divisionbudget; and switched tot Aid
to Agencies at,a later date.; Mascher suggested that there should be
.to
to show the public' that the Commission isnot opposed, to the •
„Boys'' Baseball;',pro9ram. Following' discussion, there was'a concensus
that there should not be any publicity on the matter.
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Minutes
March 9, 1977
Page:2
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Thayer moved and Mascher seconded that the minutes of the February 9
meeting be approved as 'written. The Commission noted the change in
Mascher's vote on!the motion to accept the proposal to use Willow Creek
Park as a waterdetention area for the Ty'n Cae Addition from aye to nay.
Unanimous.
Stockman thanked the Commission members who went on the hike of Hickory
Hill Park with representatives of Powers -Willis and Dick Plastino,
Director of Public Works.
Showalter reported that he had been contacted by a person interested in
buying, Highland Park for,`approximately-$5,000. Hauber indicated that a
Previous commission had voted not to sell the park and Showalter stated
that the Staff recommendation was not to consider the request. Kelley
*',moved=and 'Mascher seconded that the request to purchase the Highland Park
property be denied. Unanimous.
Showalter then',reported that the Iowa City Bicyclists were proceeding
' *.with, plans for',a bike race on August 28. Boutelle moved and Thayer
:`seconded that -the August 28' bicycle' race sponsored,'by the Iowa City
Bicyclists berendorsed'. Unanimous.
+` Regarding other items of interest, Showalter reported that all of the
Environmental Reviews for H.C.D.A. projects were on file and that •
' interviews, had'; been held for 'the'Horticulturist and the Maintenance ri
Worker; II positions in the Park, Division. He also indicated that he
would - be receiving a letter of intent from the developers of Ty'n Cae
Addition regarding, the proposed`trade,of land (l acre of land south of
'.' Willow Creek Parkifor use of the'parkias a water detention area)',.
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Boutelle announced that the next meeting 'of the;Ralston Creek Coordinating
'Committee would be on March 21 at 7:30 p.m. Mascher reported that she
;iad attended the Johnson County Open :Space Committee meeting and that
the:Committee'-had ,discussed the.Johnson County Comprehensive Plan.
Stockman indicated that the Fees and Charges Subcommittee mighbneed to
cs :the s
feemeetto
use oftenniscurrent court lilhtsand
Sheh'possibility of :charging a
g . appointed Cilek', Crum and
Mascher to the Subcommittee which will meet with the Staff. -Showalter
.�''indicated that there would be'a Staff recommendation on the matter of
thetennis courts at',th,e next Commission meeting.
,,, Stockman indicated that McLaughlin was doing some research on the use
of public land for stormwater detention purposes.
Regarding funding of the Boys', Baseball program, Mascher asked where the
$3,600 -would be shown in the budget.'' Showalter responded 'that the funds
would'jbe added to the Recreation Division' budget'' and switched ;to Aid
,I to Agencies at„a later date., Mascher suggested that there should be
publicity to show! the public that the "'Commission is not opposed to the
Boys';, Baseball program. Following, discussion,, there was,a concensus •
_, that.there.should'not be any publicity on'the'matter.
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Minutes
March 9, 1977
.'Page 3
Regarding discussion of the C.I.P. list, Showalter suggested changing
W to "Concession, Restroom and Maintenance Building" and adding
"annually" onto #6: ,Boutelle suggested changing #7 to read "Four (4)
Handball/Racquetball Courts". Showalter indicated that the monetary
figure ''for -'#10; "West Side Swimming Pool", should read $550,000 and
suggested adding ". City construction and maintenance".
Thayer stated 'his feeling that money for the swimming pool 'should
+I rankhigher than developmental money. Kelley suggested deleting "new
from!,#B and, stated his opinion that additional tennis courts are, essential.
* Boutelle moved and Thayer seconded that acquisition of Camp Cardinal,
listed in the Johnson'' County Comprehensive Plan,: not be included in the
*'Commission's C.I.P. listing. Unanimous. Kelley moved and Thayer seconded
that!1#14 on the Commission's' 1976 C.I.P. list be 'changed lto Elm Grove,
*'tennis ` courts ,(2)". Unanimous. Mascher moved and Kelley seconded that
#12 on the Commission's 1976,,C.I.P. list, "Willow Creek -Villa Park Con-
nection with
on-nection'with Benton Street Tunnel",'I be dropped from the list. Unanimous.
ThaYer moved and Mascher seconded that #ll on the, list, "Willow Creek
,
Indoor'Recreation°Building" be dropped.' Kelley and Thayerlvoted,'aye
and Bouy..ind sated their feeling that the indoorlrecreation,failed. The
Crum, Mascher and Stockman votedlnay. Motion
+ minority Indic g facility
was not needed, considering our excellent present, facility. Mascher,
•mayer oved and Thseconded that the completion of the City Park bike trail
be added to the1C.I.P'. list at an ,approximate cost of $25,000. Unanimous.
Kelley moved 'and Mascher: seconded that two ';(2) Wetherby Park tennis
oourts'be included on the C.I.P. list. Unanimous.i Boutelle stated his
«• feeling.that off-street parking should be provided before ,the park is
developed. Kelley indicated he was assuming parking problems would
r° be resolved and'neighborhood'I,input gathered before the park is developed.
*'Kelley ,;moved a.nd''Mascher seconded that :purchase of additional riverfront
land atapproximately $600,000 ($200;000 for each of three years) be
included on the C.I.P.:,list.l Crum, Kelley„,Mascher, Stockman and Thayer
oted aye and'Boutelle,voted nay. 'Motion carried.'- Mascher moved and
Kelley seconded that undetermined additional park land at approximately
$100,000 be 'added to,the'C.I.P.,list.. Unanimous. Thayer: moved and Mascher
seconded that asphalting of the existing parking lot at Mercer Park be 'I
added to the'C'.I.P.list. ''Boutelle, Crum, Kelley, Mascher and Thayer
voted 'aye and Stockmanlvoted nay.` Motion carried.)
Commission members were asked to rank the C.I.P. items and designate
heisource of'Cfunding theylfeel appropriate for each item. Sources of
funding', as listed by Showalter are: H.C.D.Ay G.O. Bonds, property.
tax, B.O.R. or!:a combination of these.,; Thayer indicated he was not sure
he could or should make a decision on where the money should come from.
The proposed Hickory Hill Park water detention area was discussed with
.Stockman indicating that the `proposed southern 'dam site, seemed clearly
+ •'unacceptable and that the north site,waslon Regina,High School property..
,Crum ,indicated his feeling that .the,.proposed dams would `be larger than
they would seem to be in looking at thelPowers-Willis report. Kathy
Young suggested that three smaller dams could be built on',the three
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Minutes
March 9, 1977
Page 4
branches of Ralston Creek and Robert Cruden suggested that
perhaps a
it :series of dams could be built to achieve the same effect as the
small
large'rone. Joseph'Frankel commented 'that there are few areas
proposed
'left like Hickory Hill Park and that there was an ultimate
question of
'values involved. Stockman indicated that the proposed use
of Hickory
Hill Park would probably be on the agenda for the Commission's next
and to
meeting if the consultants'-final report was completed
presented
on the
the Ralston Creek Coordinating Committee. If not, it will
be
`May agenda.
There being nol'further business, the meeting was adjourned
at 9:50 p.m.'.
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Respectfully submitted,
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R. Flowers, secretary
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United Action For Youth
311 N. Linn Street
BOARD MINUTES
March 7, 1917
The meeting was called to order at 7:10 p.m. by Jeff Schabilion, temporary
chairman during the absence of Tom Mikelson:
MEMBERS PRESENT: Jeff Schabilion, Mary Larew, Roberta Patrick,
Russ Mishak, Al Horowitz, Diane Dennis, Leisa Fearing,
Adrien Meyers, Tom Conway, Al Bofianon
MEMBERS ABSENT: Dennis Hedges, Tom Mikelson (on LOA)
STAFF PRESENT Jim Swaim, Larry Schmidt, Marcy Rosenblum, Crystal
O'Dell, Jean Scheller (secretary)
14ATTERS BROUGHT TO.THE ATTENTION OF THE, BOARD:
Schabilion: Approval of previous meeting's minutes
s of funding Schabilion: Staturequests
g
ton old'business
s
Swaim:' Repors
Horowitz: Reporton board member evaluations
'Swaim: Routine expenditures
Schmidt: Volunteer staff
1. The,minutes of the last meeting, February 7, 1977 were approved as they
stand unanimously.
There, has'.been little response to the request for additional` funding.,
,2.'
Jimreported that he had asked_Roberta Patrick to attend the United Way board
meeting on behalf of UAY. 1 Apparently we will be considered for funding out of
unallocated.:funds of $19,000 00.!°, The amount' requested is l$3,000 to make up the
difference in funds deleted from'the city bud9et.'iA1 Horowitz moved and Diane
,
s.,Dennis seconded that; Jim prepare'forms,requesting `the funds for calendar year
1977 unanimous. approval'.
' ;" There; has been"no reply'from the', county concerning funding for UAY
„.
After discussion it was decided 'that Al;Horowitz', Russ and Jeff would talk
in concerning the im lications of seeking further funding.
with Neil'Berl ' p
i,3 .Jimreports that Linda Schreiber is',checking,into the current budget to
see how to gain compensation for the $714.00 worth of bills which were paid'
out of,;this years budget althought theyjwere actually incurred in 1976.
Al Bohanon and; Jim report that they have:almost completed the, tax exemption-
forms ''for the''IRS which is certainly good news. This schould be ready to be
filled' within' the week.
,i Jim stated the monthly report will be compiled and ready to send out with
these minutes.;
Jim introduced Jean Schneller as{the new secretary for the office, together
with the ,telephone answering device recently purchased for $79.95 which will
free .the staff, to be away from the office more.
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The staff evaluation forms which have been under discussion for some time were
approved and Jim will begin the first evaluation as soon as the new forms are
' s a six month intervals unless other
events
evaluations t
ready and continue the,eval ton t
would <make '-it'seem necessary to do it more often.
4. Al Horowitz discussed the policy of other boards on which he has served
insofar as„the board members attendance and general contributions were concerned.
There was much discussion as to the need for a formal evaluation procedure. No
formal action was taken at this meeting.
5. Jim brought up some routine expenditures he has planned and reported to the
board. .These include:`
A cassette tape for $4.00 from the "Do It Now” people.'
Drugpamphlets?- A Realistic Primerfor Young People"
Replacement of some recreation equipment
di
Printing bill for posters advertising UAY
6. Larry Schmidt discussed the volunteer staff that he is training. These
'youn people -have offered to contribute their time and energy to aiding other
M youth. Larry'is enthusiastic about the added coverageithese people will offer UAY.
zr, " 'Jim shared with us the.many requests which he has from University students .for
.� information concerning the program, offers of volunteer service, etc.
7. A final discussion' centered' on the needs for a new youth member on the Board.
` Apparently there is'little lenthusiasm among those that we consider clients; to
atten-;"boring';-Board meetings and there was little inclination to,;change the
format to induce a young person to become interested in serving on the Board.
ri' ;i The 'staff was; asked to try -and find someone who would be interested in serving
once'` again.,; There was, discussion aboutchangingthe by=laws to :assure ascertain' ~ i
number of youth members on the board for the future. Action was tabled until
of
urther time. `
The April.,meeting will be set to coincide with Tom Mik'elson's,expected return I
to,Iowa City:;' The members will be informed at a later, date as to .the exact
hasu -•.i. time"of the next meeting.
Respectfu11 submitted,
Mdry' rew;ISecretary
v
,;- UAY Board of Director
s'
m 4,