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HomeMy WebLinkAbout1984-03-27 ResolutionRESOLUTION NO. 84-57 RESOLUTION ADOPTING SUPPLEMENT NUMBER 19 TO THE CODE OF ORDINANCES OF THE CITY OF IOWA CITY, IOWA WHEREAS, the Municipal Code Corporation has prepared the 19th supple- r ment to the Code of Ordinances of the City of Iowa City, Iowa, and, F WHEREAS, it is deemed appropriate to adopt supplement number 19 by resolution as a part of the said Code of Ordinances, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA: 1. That supplement number 19 to the Code of Ordinances of the City of Iowa City, Iowa, attached to this Resolution as Exhibit A, and by this reference made a part hereof, is hereby officially adopted as a part of the said Code of Ordinances. 2. That the Mayor is authorized to sign, and the City Clerk to attest, this Resolution. It was moved by Strait and seconded by Dickson the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Ambrisco X Baker X Dickson j X Erdahl X McDonald X Strait X Zuber Passed and approved this 27th day of March 1984 . KAYOR ATTEST: ),y,Tenn..) ��. ����A) CXTY`-CLER Recoivod & Approved C} fl,a Ictal Depaihnenl rwU-1 RESOLUTION NO. 84-58 RESOLUTION AUTHORIZING ABANDONED BICYCLE SALE WHEREAS, the Police Department of the City of Iowa City, tIowa has during the past months stored a number of bicycles which have been abandoned by their owners; and i WHEREAS, the Police Chief has made every effort to locate i the owners of these bicycles and has been unsuccessful in his fefforts; and WHEREAS, the total number of bicycles which have been accumulated have now become a storage problem, and the same are a burden on the City of Iowa City; and WHEREAS, it is in the public interest that said bicycles be sold at public auction to the highest bidders. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA: I 1. That the Police. Chief is hereby authorized and directed to sell the abandoned bicycles at public auction to the highest cash bidder therefore, and that Notice of said sale shall be published in the Iowa City Press -Citizen once each week for two consecutive weeks, the date of the last publication being no more than one week prior to the day of the sale. 2. That the proceeds from the sale of these bicycles shall be paid into the Public Safety Fund portion of the budget of the City of Iowa City, after first deducting therefrom the costs of the sale. It was moved by Strait and seconded by Dickson that the Resolution as read adopted, and upon roll call there were: AYES NAYS ABSENT X Ambrisco X Baker X Dickson X Erdahl X McDonald X Strait t X Zuber Passed and approved this 7thday of March //, 1984. J I/ vLbL ATTEST: City Clerk yor Receivod A Appruvcfl ( By Tho Legala". ffl 4 RESOLUTION NO. RESOLUTION ESTABLISHING AN URBAN ENVIRONMENT AD HOC COMMITTEE WHEREAS, the City Council of Iowa City appreciates the many natural and historic features of Iowa City and is concerned that the amenities of Iowa City be preserved for the future enjoyment of Iowa City's people; and WHEREAS, the preservation of these features and amenities will require a positive efforon the part of the City Council. BE IT RESOLVE ,O at the City Council of Iowa City hereby establishes an ad hoc committee to be known as the Urban Enviro Znt Committee, which shall be charged with the following duties: 1. To recommend to the Council a policy, for protecting fragile areas and historic sites, and ny other polici relating to the urban environment which the Committee s 11 deem appr �riate. 2. To promote wider respo ibility for protecting natural and historic amenities. 3. To increase public awareness f the historic and natural features of our landscape. 4. To refer to and assist, /as.onetes ry,the Planning and Zoning Commission or any other appropriatard or Commission in developing appropriate standards for protectinragile a as, for the review of subdivision plans as they relate o the cooter of the Committee, and for the implementation of any other policies commended by this Committee and approved by the City ouncil. 5. This committee shall be comprised of two mem ers of the City Council, two members of the Yn"altive nning and Zoning Commission;, one member of the River - front Commissioone member of the Historic Preservation Commission, a citizen represeof environmental interests, a citizen representa- tive of developt interests, and a member of the Design Review Commit- tee. / 6. The City Man ger and City Attorney shall provide and assign such adminis- trative and /legal support as the City Council may authorize for the Urban Environment/Committee. 7. The repot of the Urban Environment Committee shall be presented to the City Co ncil on or before June 1, 1985, and the Committee shall be termina7ed on June 1, 1986. i Resolution No. Page 2 i It was moved by and seconded by the Resolution be adopted, and upon roll call there were: I AYES: NAYS: ABSENT: Ambrisco Baker Dickson Erdahl McDonald j Strait Zuber Passed and approved thi day of 1984. I MAY I ATTEST: ITY ERK i i Received A Approved 6y The Legal Department S7/9 a RESOLUTION NO. 84-59 RESOLUTION ESTABLISHING AN URBAN ENVIRONMENT AD HOC COMMITTEE WHEREAS, the City Council of Iowa City appreciates the many natural and historic features of Iowa City and is concerned that the amenities of Iowa City be preserved for the future enjoyment of Iowa City's people; and WHEREAS, the preservation of these features and amenities will require a positive effort on the part of the City Council. BE IT RESOLVED, that the City Council of Iowa City hereby establishes an ad hoc committee to be known as the Urban Environment Committee, which shall be charged with the following duties: 1. To recommend to the Council a policy for protecting fragile areas and historic sites, and any other policies relating to the urban environment which the Committee shall deem appropriate. 2. To promote wider responsibility for protecting natural and historic amenities. 3. To increase public awareness of the historic and natural features of our landscape. 4. To refer to and assist, as necessary, the Planning and Zoning Commission or any other appropriate Board or Commission in developing appropriate standards for protecting fragile areas, for the review of subdivision plans as they relate to the concerns of the Committee, and for the implementation of any other policies recommended by this Committee and approved by the City Council. 5. This ten member committee shall be comprised of two members of the City Council, two members of the Planning and Zoning Commission, one member of the Riverfront Commission, one member of the Historic Preservation Com- mission,a citizen representative of environmental interests, a citizen representative of development interests, a member of the Design Review Committee, and one non-voting member representing the Chamber of Commerce Environmental Committee. 6. The City Manager and City Attorney shall provide and assign such adminis- trative and legal support as the City Council may authorize for the Urban Environment Committee. 7. The report of the Urban Environment Committee shall be presented to the City Council on or before January 1, 1985 and the Committee shall be terminated on July 1, 1985. �rsz Resolution No. 84 ,j r Page 2 i It was moved by Baker and seconded by Erdahl the Resolution be a opte an upon roll call there were: AYES: NAYS: ABSENT: X Ambrisco X Baker X Dickson X Erdahl X McDonald X Strait X Zuber Passed and approved this 27th day, of March , 1984. RESOLUTION NO. 84-60 RESOLUTION AUTHORIZING EXECUTION OF A STATE GRANT AGREEMENT FOR SEWER TREATMENT WORKS PROJECTS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, that the Council has authorized the study phase of the sewage treatment works project known as project number C190830 01 and all contracts and agreements necessary thereto. BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, that the Council accepts the offer of a State grant of 5 percent of the actual eligible cost of the Step 1 project known as project number C190830 01 under the terms specified in the Grant Agreement and that John McDonald, Mayor, and Neal G. Berlin, City Manager, are hereby authorized and directed to execute the Grant Agreement and affix the seal of the City thereto on behalf of the City and that John McDonald is authorized and directed to sign and date the documents required by the Comptroller of Iowa for payment of the grant amount by the State. It was moved by Erdahl and seconded by Strait the Resolution be adopted, an upon roll call there were: AYES: NAYS: ABSENT: X Ambrisco X Baker —� Dickson Erdahl X McDonald Strait X Zuber I Passed and approved this 27th day of Marchh� 1984. yL_JGy� ATTEST: n a , ea") CITY CLERK The undersigned duly qualified and acting City Clerk of the City of Iowa City, Iowa, does hereby certify: That the above Resolution is a true and correct copy of the Resolution accepting the Grant Agreement regularly adopted at a legally convened meeting of the City Council of the City of Iowa City, Iowa, duly held on the 27th da of March , 19 84 ; and further that the resolution has been fufTy recorde n e ournal o>7roceedings and Records in my office. IN WITNESS WHEREOF, I have hereunto set my hand this 27th day of March , 19 84. CiV Clerk o.f the city o (seal) a Iowa �dMed 8 Approvei! $f► The lagdl Detiaitm.W -57,-3 ■ „- Of State of Iowa Department of Water, Air and Waste Management GRANT AGREEMENT Section One. Parties. The parties to this agreement are the Iowa Department of Water, Air and Waste Management (hereafter, the Department) for and on behalf of the State of Iowa, and the City of Iowa City, Iowa (hereafter, the Grantee). The address of the parties are: 1. Iowa Department of Water, Air and Waste Management Henry A. Wallace Building, 5th Floor j 900 East Grand Avenue Des Moines, Iowa 50319 2. City of Iowa City Civic Center 410 Washington Iowa City, Iowa 52240 Section Two. Authority. The Department is authorized by Chapter 4558, Division III, Part 3, of the Code of Iowa, 1983, and by 900--91(4558), Iowa Administrative Code, to enter into this agreement to provide a state grant for eligible Step 1 work on the wastewater treatment works project described below. This grant is made with funds appropriated by Chapter 202, Laws of the Seventieth General Assembly, 1983 C Session. The Grantee is authorized to enter into this agreement by resolution number 84-60 of the governing body of the Grantee, a certified copy of which is attached hereto as an Appendix. Section Three. Description of the Project. The project is the wastewater treatment works construction project which is identified by project number C190630 01. Section Four. Eligible Costs. The Executive Director has determined that the actual eligible Step 1 ex- penditure by the Grantee was $403,949.00. Section Five. Agreement. 5.1 Consideration of the Department. The Department agrees to pay to the Grantee five percent (5%) of the amount specified in Section Four or $20,197.00. 5.2 Consideration of the Grantee. The Grantee agrees to use this grant as provided in Section 4558.246, Code of Iowa, 1983, and to comply with the provisions of Section 4556.244(3) as long as project funding is available. JEO:AB:bkp/CGM059PO8.01 0 Section Six. Time and Method of Payment. Payment by the State shall not be due until the conditions of Section Seven have been satisfied and the Department has received signed and dated documents required by the Comptroller of Iowa for payment by the State. Section Seven. Conditions Precedent. This grant agreement shall be effective only if the following conditions precedent are fulfilled: 1. The Grantee has provided the Department and the Comptroller of the State of Iowa all required documentation of Step 1 work. 2. The Grantee has certified and attached to this agreement resolution number 84-60passed by the governing body of the Grantee, accepting the grant an aut orizrng John McDonald, Mayor, and Neal G. Berlin, City Manager, to sign this agreement on behalf of the Grantee. 3. The Department has approved the Step 1 facility plan. 4. The Attorney. General has approved this grant agreement as to form and such approval is shown by the signature of the Attorney General. Section Eight. Nonavailability of Funds. Notwithstanding any other provisions of this contract, if funds anticipated for the continued fulfillment of this contract are at any time not forthcoming or insufficient, either through the failure of the State of Iowa to appropriate funds, or through a discontinuance or material alteration of the program under which funds were provided, then the Department shall have the right to terminate this contract by providing written notice documenting the lack of funding. Section Nine. Effective Date. The effective date shall be the date on which this agreement is signed by the Attorney General. On behalf of the Grantee, I, the undersigned, being duly authorized to take this action as evidenced by the Appendix to this agreement, do hereby accept the grant of the Department under the terms of this agreement. Date March 27, 1984 By Lz, Title Mayor JJ Attest �i1ru > 411.Xa.y > City Clerk (seal) By_�!=1��-•/ Title City Manager Attest_ k4,&;� 7e, 4tA, ) City Clerk EbMW a Approved r �11D) 5L 3 As authorized by Section 4558.244, Code of Iowa, 1983, and authority dele- gated by the Water, Air and Waste Management Commission, I execute this agree- ment on behalf of the State of Iowa and the Department of Water, Air and Waste Management. r Date 14 BY1.5�— Executive'lDirector V.T \+ate Department of Water, Air and Waste Management This agreement is approved as to form. i Thomas J. Miller Attorney General of Iowa Date N -lo -Y4 By JE Tj'Zu; )E L41E - . VENDOR City O Civic 410 Wa Iowa G ;EHMS ON UULAInr ORDERED CERTIFY THAT THE RE E AUTHORITY OF THE L THIS CLAIM WAS BEEF AINIANT'S S I'll 0hn M 9ANSACTION CODE .CO.. OR .:CN•.l CV .NDOR CODE C INE V0. REF DDC LINE EI AIR ODE NUN sm�sms�sox STALE OF L,LAIM ORDER/CLAIM VOUCf...� ; __ 1 s RESOLUTION NO. 84-61 C I Y RESOLUTION APPROVING AWARD OF CONTRACT AND AUTHORIZING MAYOR TO SIGN AND CITY CLERK TO ATTEST CONTRACT FOR THE CONSTURCTION OF THE i CAMP CARDINAL ROAD BRIDGE RELOCATION PROJECT (BROS-52IC(1) 8J 52). I WHEREAS, Center Grov C € Cofn ruction Corp and er Grov and CQ of D uque, IA.;{ has submitted the best bid of 333.103.02 for the construction of the above-named project. _ --- NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, i I IOWA: I. That the contract for the construction of the above-named project is hereby awarded to Center Grove Construction Corp. and Center Grove Land Co. of Dybuque,IA. subject to the conditi, that awardee secure adequate perfornrence bond .and insurance certificates, and subject to Federal Highway Administration concurrence. 2. That the Mayor is hereby authorized to sign and the City Clerk to attest the contract for the construction of the above-naned project, subject to the condition that awardee secure adequate performance bond and insurance certificates, and subject to Federal Highway Administration concurrence. It was moved by AmhrisgQ __-- and seconded by Erdahl_ that the resolution as read be adopted, anT'upon roll call thr:rr kere_— AYES: NAYS: ABSENT: Ambrisco —X Baker X— Dickson — t _ Erdahl X - McDonald X Strait X Zuber Passed and approved this 27th day of March _ !g 84, i MAYOR ATTEST: J%, d C TI CLERK P. AppmW BY T/h7o Legal DepanTnent ,57o,41- 1 i RESOLUTION NO. 84-62 RESOLUTION ESTABLISHING CONSULTANT SELECTION PROCEDURES. WHEREAS, the City finds it necessary to retain consultants to provide various engineering, architectural and other professional services; and WHEREAS, it is in the best interest of the City to establish fair, reasonable and orderly procedures for selecting professional consultants of demonstrated competence at fair and reasonable rates of compensation, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL: 1. That the attached Consultant Selection Procedures hereby are adopted. 2. That the City Clerk shall furnish said procedures to any citizen requesting same. 3. That the subject procedures are effective immediately, except for projects or programs for which proposals have been received before the date of this resolution. It was moved by Zuber and seconded by Baker the Resolu- tion be adopted, an upon ro call there were: AYES: NAYS: ABSENT: X AMBRISCO X BAKER X DICKSON X ERDAHL X MCDONALD X STRAIT X ZUBER Passed and approved this 29tlday of March 1984. YOR ATTEST: CITY CLERK City of Iowa City Consultant Selection Procedures A. Purpose. These consultant selection procedures guide all City departments involved i in procuring engineering, architectural, and other professional services. The intent of these procedures is to ensure that the most qualified firm is selected, taking into account cost of services and available funding, and that an equitable distribution of work among qualified firms is balanced with the need for continuity in long-term projects or programs. B. Local Preference. When two or more consultants are equally qualified, preference will be given to local firms; i.e., a principal office in Johnson County. C. Evaluation Criteria The Purchasing Division of the Finance Department will provide assistance in the development of evaluation criteria and a rating system. D. Informal Process (fee of $10,000 or less) 1. Develop a written general description of consultant services required, including a definition of the problem to be addressed, the criteria for evaluation and the basis for award. 2. Contact firms for a written proposal which will include a not to exceed cost, a description of the services to be rendered, and a date of completion of services. Such proposal is to be based upon the general description of consultant services prepared by the City. 3. A list of firms contacted shall be maintained and if fewer than three proposals are solicited, the reasons for this decision shall be documented. 4. Authorize the selected firm to proceed with the work after acceptance of the proposal by the City Manager. 5. Upon completion of the project, the responsible City staff shall prepare a brief assessment of the consultants' work, to include both positive and negative characteristics, if appropriate, for the selec- tion process file for future reference. Jos 2 E. Formal Process (fee of more than $10,000) 1. Develop a written description of consultant services required (request for proposal, RFP). Include a definition of the problem to be ad- ' dressed, a description of the application procedures, the evaluation process, written evaluation criteria and the rating system for the criteria. The rating system should be described but not included in the RFP so that the consultant is precluded from slanting the proposal based on the rating schedule. 2. Provide the RFP to a sufficient number of firms to ensure that at least three qualified firms are interviewed. 3. If the project is Federally funded, ensure that all Federal require- ments are met, including publication. 4. Require consultants to submit written proposals by a specific date and time. Each proposal shall include: (a) description of services to be rendered; (b) date of completion of services; (c) estimate of total cost of services; (d) professional experience of employees; (e) identification of employees. who will be involved in the project; (f) demonstration of experience, design, and technical competence of the firm; and (g) capacity and capability of the firm to perform the work, including any specialized services, within the time limitations; (h) list of previous clients for whom similar work has been performed; (i) sub -contractors, if any; and (j) nature of any previous work relation- ships with sub -contractors. 5. A copy of all proposals received will be filed with the City Clerk. 6. Based on the written evaluation criteria and rating system, staff will review all proposals received in order to determine a field of final candidates or may interview all candidates. 7. Staff will conduct personal interviews of all firms included in the field of final candidates. Staff will judge the performance of those firms interviewed based on the written evaluation criteria and rating system. 8. After rating those firms interviewed, staff will ask one or more of the firms interviewed to submit a final not -to -exceed cost and will negotiate a fee. 9. Upon completion of the project for which the consultant is retained, the responsible City staff shall prepare a brief assessment of the consultant's work, to include both positive and negative characteris- tics, if appropriate, for the selection process file for future reference. F. Variations in Selection Process When it is deemed that persons other than staff, such as community repre- sentatives with special expertise and/or City Council members, could contribute to the selection process, the procedures may be modified to include participants other than staff in any part or all of the selection process. 5_�S 3 G. Approval Process 1. When the consultant fee is less than $25,000, the staff will recommend the selected consultant to the City Manager for final approval. 2. When the consultant fee is $25,000 or more, the City Manager will recommend the selected consultant to the City Council for final approval. Approved by City Council April 3, 1984 i �5