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HomeMy WebLinkAbout1984-04-10 Bd Comm. minutesMINUTES PARKS AND RECREATION COMMISSION MARCH 14, 1984 MEMBERS PRESENT: Dean, Steinbrech, Mitchell, Crum, Martin, Willis MEMBERS ABSENT: Riddle, Jennings, Hart STAFF PRESENT: Showalter, Cassady, Howell, Ray, Harvey GUESTS PRESENT: Robert Oda, 1219 William --President, Iowa City Kickers RECOMMENDATIONS TO THE CITY COUNCIL Moved by Willis, seconded by Mitchell, that the Parks and Recreation Commission recommend to the City Council that the final version of the parkland dedication ordinance not involve the Parks and Recreation Commission in the review process and final decision. Unanimous. SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN Moved by Steinbrech, seconded by Dean, that the February 8 minutes be approved as written. Unanimous. Robert Oda spoke on behalf of the Iowa City Kickers and expressed their apprecia- tion for the cooperation of the Recreation Division and the Commission. The Commission, staff and Mr. Oda discussed the program and availability of play areas. Bruce Knight, Planning and Program Development, presented the preliminary and final Plats of Hunter's Run Subdivision and outlined parkland area that is proposed to be dedicated. Knight said that it is not ideal parkland and must be approved and accepted by Mr. Showalter and Planning and Program Development before dedication documents are signed. Willis asked why it is being dedicated and Knight.answered that voluntary dedication will assist the developer in meeting the density require- ment, so it is essentially a trade-off. Crum asked the number of acres involved and Knight answered that there are four acres at this time, 12.5 acres total over a period of time. Willis asked and Knight answered that the area would be princi- pally used by residents of the subdivision. Willis asked if there would be maintenance problems and Bob Howell answered that an on-site investigation would determine this. Willis asked if the developer would voluntarily do this, regardless of mandatory dedication, and Knight answered that it was unlikely. Willis asked the staff recommendation and Knight answered that an open space is recommended, as opposed to active parkland. Steinbrech recommended that staff investigate and assess the proposed parkland before it is accepted.. Willis asked if the City Code requires the Commission's approval and Knight said it is not specifically required by the Commission, but by the City Council, and the City Council prefers a recommendation from the Commis- sion. Willis stated that he felt the Commission shouldn't do this as a regular matter, but should refer it to the Park staff and Mr. Showalter for review and recommendation. 6 oZ/ PARKS AND RECREATION COMMISSION MINUTES - MARCH 14, 1984 Page 2 Moved by Willis, seconded by Steinbrech, that staff review the proposed parkland and make a formal recommendation to the City Council. Unanimous. COMMITTEE REPORTS Willis reported that the Riverfront Commission had met with the Corps of Engineers; Department of Water, Air and Waste Management; Iowa Conservation Commission; Uni- versity of Iowa Institute of Hydraulic Research; and the City Forester to discuss a plan of action for the Iowa River and riverfront (refer to minutes of Riverfront Commission, February 22, 1984). He added that the meeting would be broadcast on the public meeting channel at an unspecified future date. Dean reported that he is resigning from the Parks and Recreation Commission effec- tive March 1, 1984. He asked that a new chairman be appointed to the Swimming Pool Committee. CHAIRMAN'S REPORT None. OTHER BUSINESS Al Cassady reviewed a proposal for renovation of the handball/racquetball court. The proposal has been sent to the City Manager for approval. The Parks Department repaired the court in August, however, it will deteriorate within six months. The deterioration, plus the insufficient lighting and the court not being regulation size, requires renovation in the amount of $10,000-$15,000. The bonus of scaling it to regulation size will be a storage facility provided by the additional space. It is proposed to charge a $2.00 per hour fee.for use of the court to recover the cost of the renovation in less than a year and a half. Crum asked if the fee would be dropped or continued at the end of the year and a half and Cassady asked for a recommendation from the Commission. Moved by Willis, seconded by Dean, that staff pursue a plan for the renovation of the handball/racquetball court on such terms and conditions as are reasonable, and that the proposed fee be included in such recommendation. Unanimous. Cassady briefly outlined the Sumner Camp program. He added that the summer brochure• will be available to the public on April 11th and highlighted added summer activities. DIRECTOR'S REPORT Showalter reported that the Youth Conservation Corps, along with neighborhood spokes- men, will conduct two meetings at the end of March with residents adjacent to College Green and Terrill Mill Parks for discussion of the proposal of the Youth Conservation Corps to build shelters in these parks. They propose to erect two shelters for $12,000. The shelters will be hexagonal in shape, 24' in diameter, and easily erected by six -man crews, supervised by Parks Department employees. Crum asked why these parks were chosen and Showalter answered that these parks serve low and middle income people and don't have shelters at present. Showalter extended an invitation to the Commission members to attend the neighborhood meetings. 6•�21 PARKS AND RECREATION COMMISSION MINUTES - MARCH 14, 1984 Page 3 Showalter asked for a determination of the meeting date for April. Moved by Willis, seconded by Crum, that the April meeting be held on April 28, 3:00 p.m., immediately following the Parks tour with the City Council. Unanimous. Cassady reported on the meeting with the City Manager, Showalter and the School Board. He felt it was a fact-finding meeting regarding the use of school facili- ties by the Recreation Division now and for next year. Discussion concerned use of the pool and high school practice time, however, no decisions were reached. Dean asked if fees for use of the buildings was discussed and Cassady responded that this wasn't mentioned, other than custodial services on Sundays. Staff studied anticipated needs after the meeting and wrote a letter of request to the Superintendent of Schools. Mitchell raised questions on mandatory parkland dedication, asking if the developer had a choice on the location of the park. Showalter answered that it would vary -- if a subdivision is large and a park is needed in the area, the City would probably establish the park and accept the land. Most are smaller developments and fees are paid in lieu of dedication. Crum asked where the fees go and Showalter answered that it hasn't been established yet, but should go into the parkland acquisition fund. The Commission and Mr. Showalter discussed dedication and the Commission's role in the final decision. Moved by Willis, seconded by Mitchell, that the Parks and Redreation Commission recommend to the City Council that ttie final version of the parkland dedication ordinance not involve the Parks and Recreation Commission in the review process and final decision. Unanimous. Moved by Willis, seconded by Crum, that the Commission commend Harry Dean for his work and service on the Commission. Unanimous. Moved by Dean, seconded by Steinbrech, to adjourn at 8:15 p.m. 6 IZ/ MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING THURSDAY, MARCH 22, 1984 4:00 PM ADMINISTRATIVE CONFERENCE ROOM MEMBERS PRESENT: Bovbjerg, Cavitt, Drum, Grimes (arrived at 4:40), Willis, Pegnetter MEMBERS ABSENT: Gritsch, Lyman, Zastrow STAFF PRESENT: Eggers, Tiffany, Jehle, Craig OTHERS PRESENT: Gladys Benz; Pat Forsythe, Foundation Coordinator President Cavitt called the meeting to order at 4:30 PM. Minutes from the Regular Board Meeting of February 23, 1984 were approved with one minor correction. Bovbjerg/Drum. Disbursements from March 1 and March 15, 1984 were approved. Willis/Pegnetter. The Director reported on the following: 1. The first year-end review of the FY84 budget has been completed. The preliminary estimated balance is primarily from the utilities budget. It is recommended that the Board follow past policy, and put most of the extra"into the materialsJladget. The balance will be used for projects already approved and underway but needing some extra hours or a few small itens to get them finished in a more timely manner. 2. There has been no response to the letter sent to the Islamic Society about their frequency of using the library meeting rooms so we assume they have accepted our ruling in this matter. 3. The East Central Regional Library's Annual Trustee Workship is Saturday, May 5. The agenda is not especially pertinent for our needs this year. Randy Bezanson will be repeating the excellent talk he gave at ILA last fall. 4. The FRIEND'S approved a $10,000 gift to the Library to be spent in FY85. The bulk of the funds will be used to support various parts of the collection. In. addition they are funding a public annual report ,to be published in the Press Citizen and indexing one year (1981) of local newspaper retrospectively. The FRIENDS plan to have a booksale in the garage on one Saturday in June. The old 8mm films will be included. Craig and Eggers gave an extended report about probable changes to be expected in the next few years from CLSI, the library's computer company. The company is looking at additional products and wider markets while continuing their long-term committment to libraries and to their current customers. While changes are planned, they have pledged to make it possible for current customers to evolve gradually to new programs and equipment at a pace that meets thedr funding requirements. A major pricing change may shift costs from hardware to annual software licensing fees. This would increase annual operating costs but decrease costs of new equipment. 4�aa.z MINUTES IOWA CITY PUBLIC LIBRARY BGARD•OF TRUSTEES REGULAR MEETING MARCH 22, 1984 page two This company is now developing PAC II, the second generation on-line catalog. For ICPL to get full benefit of this more powerful system, we will need to convert our machine-readable records to the national library standard machine-readable format (MARC), a step we had hoped we could avoid. The exact method for accomplishing this conversionis still unknown, but we are certain it will take staff time and require additional equipment. At thds time the advantages appear to be worth the probable costs, but final judgement will have to be made when more precise details are known - at the earliest, this will be next August. Our best judgement now is that we are looking at costs of $100,000 or more. Eggers asked the Board about a request from the Old Creamery Theater in Garrison, Iowa. They are interested in getting a non-resident card in return for a performance by thei.r company at the library. The Foundation is interested in using such a performance as part of:their fall activities for Foundation donors. The probikms of providing and priding'a non-residential institutional card were discussed. "Eggers will get more information and report back. The Board reviewed the recent memo to Councilman George Strait concerning the number of minorities employed at the library. Eggers explained both the efforts the library has been making as described in the Library Affirmmative Action goals and the constraints on recruiting that the library has been under in recent years. President Cavitt announced that Nancy Willis will become the Foundation's liaison to the Library Board and make monthly reports to the Board. She also reported that Charles Drum has resigned from the Foundation. She asked Board members interested in this position to let her know. Cavitt urged all Board members to attend the April 10 annual meeting of the FRIENDS. The dates for the Foundation telefund drive are not yet defin'Ite, but Board members who volunteered to help with this will be notified as soon as the dates are set. It will probably be early May. Cavitt will be appointing three committees soon: 1) to review and revise Board by-laws and major policies; 2) to evaluate the Director and make a report including FY85 salary recommendations and 3) a nominating committee for FY85 Board officers. There was no formal Foundation report but Eggers suggested the Board may wish to spend time seriously considering, the impact of the Foundation's tentative plans for a ten-year endowment fund campaign. In addressing the issue of the FY85 fee for non-resident cards, Eggers reminded the Board that last year they expressed a desire to drop the old formula for computing the fee and to consider a simplier method. Two suggestions made at that time were increasing the fee in an amount equal to the percent increase of the library's operating budget or dividing the number of card holders by the operating budget and multipling by the average size family in Johnson County. In computing the fee using all three methods MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING MARCH 22, 1984 page three the results came within three dollars of each other. After discussion it was agreed that,although the Board would like to keep the fee as low as possible, their prime responsibility was to Iowa Citians and Johnson County rural residents. The fee,therefore, should increase at least as much as the increase in the library operating budget which Iowa City and Johnson County rural residents support through their taxes. On this basis, it was moved by Willis and seconded by Drum that the fee be raised from $65 to $70, effective July 1, 1984, matching the 7.8% increase in the Library's budget next year. Unanimous. Eggers explained the reasons for recommending a six month card. There had been several requests by the public who felt the annual fee was difficult to pay at one time. A six month card would be easier to administer than allowing card holders to make payments toward the annual cost. The additional time needed to monitor and. review the card two times a year could be handled by charging slightly more than 50% of the annual fee: It was moved by Bovbjerg and seconded by Willis that the '• Board allow a six month card at a FY85 fee of $40. The card would be available starting July 1. The Board approved the proposed revision to the Volunteer Recognition Policy that allows a six month period for a free non-resident card to non-resident . volunteers who have canpleted 80 hours of service. The addition to Section IX would read, "These privileges continue for as long as the volunteer is on the current roster or for a six month period, whichever is longer". The meeting was adjourned at 5:55 PM. Joan T ehle and L lly Eggers, record MINUTES RIVERFRONT COMMISSION WEDNESDAY, MARCH 7, 1984, 7:30 P.M. CIVIC CENTER, LAW LIBRARY MEMBERS PRESENT: McGuire, Rausch, Oehmke, Nelson, Gerleman, Leo MEMBERS ABSENT: Boutelle, Scott, Willis, Lewis, Fountain STAFF PRESENT: Moen, McCormick SUMMARY OF DISCUSSION: In the absence of the Chair, Diana Lewis, Vice -Chair Oehmke called the meeting to order at 7:40 PM. REVIEW AND APPROVAL OF MINUTES OF JANUARY 11, 1984: McGuire moved and Rausch seconded to approve the minutes of January 11, 1984, as submitted. The motion carried unanimously. RIVERBANK STABILIZATION - DISCUSSION OF PUBLIC MEETING: Moen distributed the minutes of the riverbank stabilization meeting of February 22, 1984, and recommended that the Commission review and discuss those minutes at the following -meeting. Moen stated that approximately 175 people attended the meeting and that the general attendance consisted of a large majority of persons dissatisfied with the manner in which the reservoir is regulated. The general attitude was that the Corps of Engineers has taken more interest in the recreational aspect of the reservoir rather than the flood control aspect. They maintained that with good flood control of the reservoir there would not be as much of a need for upkeep on the riverbanks. Moen stated that the Corps has developed a schedule for releasing water from the reservoir and that the Commission may consider a special meeting to discover how and why that particular schedule was adopted. Oehmke recommended that the minutes of the February 22, 1984, meeting be postponed and discussed at the following Riverfront Commission meeting. At the same time, the proposal of a special meeting on Coralville Reservoir regulations should be discussed. The special meeting had been videotaped and will be presented March 9 from 11:15 a.m. to 5:30 p.m, on Channel 29, and on March 12, from 5:30 p.m.* to 11:00 p.m. the next day. Rausch commended Lewis on her expertise in handling the meeting. OF Moen stated that no permit from the Corps of Engineers is required on bank stabilization projects under 500 linear feet in length provided that no more than one cubic yard per lineal foot of stabilizing material is deposited. x.73 Riverfront Commission March 7, 1984 Page 2 The Department of !dater, Air and Waste Management does not regulate riverbank stabilization projects within the corporate limits of Iowa City because the local floodplain ordinance establishes provisions for this. Within Iowa City, a resident must obtain a Special Use Permit from the Board of Adjust- ment in order to initiate a riverbank stabilization project. Moen stated that if Special Use Permits are to be required for these types of projects, it may be advantageous for the Riverfront Commission to develop some policies or guidelines for the Board of Adjustment. Oehmke asked if the Board of Adjustment was aware of the necessity for a permit for rip -rap projects. Moen stated that the floodplain ordinance specifically refers to the need for a Special Use Permit for fill deposited in the floodway but that the Board of Adjustment may not have been specifically advised that rip -rap material falls within this category. She stated that she would discuss this with staff and that this issue could be considered on a future agenda. DISCUSSION OF A PROPOSAL FOR SHUTTLE BOAT AND INNER TUBE RENTALS ON THE IOWA Warren Slabos of the University Recreation Department is interested in operating a shuttle boat service and inner tube rentals on the Iowa River. Leo stated that it was probable that the shuttle boat would haul people up the river in order to let them tube down; she stated concerns over the operation of a large boat on the river causing increased wakes which can deteriorate the riverbanks. - She also stated concerns over regulations requiring life preservers on the river. It was suggested that perhaps a shuttle bus rather than a shuttle boat be provided for those persons inter- ested in renting inner tubes and floating down the river. Other concerns were those of liability, law enforcement concerns regarding life jackets, and contraband used on the river. Further discussion was postponed until formal communication has been received concerning this matter. DISCUSSION OF IOWA CITY COMMUNITY DEVELOPMENT NEEDS: Moen distributed a letter to Diana Lewis from the Committee on Community Needs regarding input on principal community development needs and housing needs in Iowa City. The following suggestions were recommended by the Riverfront Commission: 1. To continue ongoing riverbank clean-up activities. 2. To update and revise Sturgis Ferry Park plans. 3. To implement the Iowa River Corridor Buffer & Trail Plan. 4. To study the need for lighting to coordinate with landscaping plans for Rocky Shore Drive and to study the need for lighting within CDBG neigh- borhoods. 5. To provide an accessible pedestrian route to the west bank of the Iowa River below the Burlington Street dam. 6. 13 Riverfront Commission March 7, 1984 Page 3 PUBLIC DISCUSSION: Gerleman read a letter from Mayor Kattchee of the City of Coralville regard- ing the problem of dumping by Johnson County Ready Mix Company into the Iowa River. The letter indicated that the City believes that Johnson County Ready Mix Company is currently adhering to proper filling operations. It was suggested that this be reexamined when the water level recedes. Rausch moved and Gerleman seconded to adjourn the meeting at 8:45. 6.23 0 d MINUTES IOWA CITY AIRPORT COMMISSION MARCH 15, 1984 IOWA CITY CIVIC CENTER MEMBERS PRESENT: Schmeiser, Lewis, Tiffany, Saeugling MEMBERS ABSENT: George STAFF PRESENT: Zehr, Brown GUESTS PRESENT: W. Overman, D. Huston, E. Jones, H. Jones, R. Pederson, L. Griffin, J. Griffin The meeting was called to order at 7:35 P.M. by Russ Schmeiser. The minutes of the February, 1984, meeting were approved as read. Schmeiser noted the correct spelling of Dave Huston's name. ELECTION OF OFFICERS Zehr stated Emmit George does not wish to serve as an officer for the Airport Commission at this time. The Commission elected Russ Schmeiser as Airport Commission Chairperson and Joe Tiffany as Vice-Chair/Secretary. BILLS Airport Manager Fred Zehr presented the bills for the month and explained them briefly, detailing the Roto -Rooter, conference and insurance bills. The Iowa Airport Conference fees will be $90, covering registration costs for Zehr. Lewis and Tiffany. In response to Schmeiser, Zehr explained that the Airport maintains $1 million general liability coverage plus $1 million liability covering the Airport hangars. The insurance serves as an underlying base for the City's $10 million umbrella coverage. Jones indicated that his insurance coverage indemnifies the hangars. Zehr said that the City still wants its own policy covering the hangars. The bills were approved for payment as presented. FAA GRANT STATUS Zehr said that there has not been a response from the FAA about the proposal. HANGAR/BUILDING PLANS Wayne Overman reviewed the preliminary design plans. A primary utility line will need to be moved and a sewer line will be installed between buildings. in response to Saeugling, Overman suggested the City staff review the City ordinance to determine if the cost of the relocation of the utility line must be borne by the Iowa -Illinois Gas & Electric Co. The preliminary plans locate a new 60 foot by 80 foot corporate hangar with four nested t -hangars east of the present hangar. The corporate hangar is designed with a concrete floor and insulation. The nested is will have a 12 foot by 12 foot concrete pad with insulated roofs. Commission members W. Overman and E. Jones discussed locating the corporate hangar to the south of the present hangar, possible drainage problems, additional asphalt needs, parking, and the use of highway frontage land for future commercial development. Zehr stated the City's �a� Minutes Airport Commission March 15, 1984 Page 2 CIP budget has allocated funds for the corporate and nested t -hangars if leases are obtained that would fully amortize costs in 12 years. G. 0. bonds will be used to finance the project. Once plans are finalized, bids will be let and lease amounts determined. A ten year lease for the corporate hangar and five year leases for the nested t -hangars are proposed. Zehr stated that the bid proposal should include an alternate that deletes two of the nested t -hangars from the project. HLM AIRCRAFT FUELING REQUEST Zehr said that most Iowa airports do not allow private fueling by users unless the user owns its own land or the service isn't already provided. Zehr said that he is opposed to permitting private fueling because of safety considerations and control problems. Schmeiser reviewed the Jansen -Brown memo which indicates that the current corporate lease with HLM prohibits private fueling. An amendment would be necessary to change that provision. The Commission discussed the issue with Dave Huston. Auto fuel is currently allowed. Schmeiser noted the obligation to the fixed based operator in any change in the fuel policy. Saeugling moved to deny the request of HLM to provide its own jet fuel at the airport. Tiffany seconded the motion and it passed unanimously. LEASE PROPOSALS It was decided to hold a special meeting Monday, March 19, 11:00 AM to read the Iowa City School Oistrict lease resolution and set a public hearing: Zehr said that the L. Streb lease needs to be finalized. In response to Schmeiser, Zehr explained that Section 4 of the lease will be changed. Zehr reviewed the request from Line 32 company to lease 1.3 acres for auto parking. The company proposes $100 per month for five years with an option for 3 five-year renewals and includes access easement rights for the airport. Commission members discussed fencing requirements and fair rental value of the property. Zehr will report back to the Airport Commission about the commercial value of the land, length of rental, and draft of the lease. Meeting adjourned at 9:25 P.M. MINUTES OF THE IOWA CITY AIRPORT COMMISSION MARCH 19, 1984 IOWA CITY CIVIC CENTER MEMBERS PRESENT: Schmeiser, Lewis Tiffany, Saeugling MEMBERS ABSENT: George STAFF PRESENT: Zehr, Brown GUESTS PRESENT: C. Tiffany, E. Tiffany The meeting was called to order at 11:05 a.m. by chairman Schmeiser for the purpose of reading resolution number 84-1 - Resolution setting public hearing on proposal by the Iowa City Airport Commission to lease certain airport property to the Iowa City Community School District. It was moved by Tiffany and seconded by Saeugling to set public hearing on April 12, 1984 -at 7:30 p.m. All present voted aye. Meeting adjourned at 11:15 a.m. MINUTES OF THE JOHNSON COUNTY/IOWA CITY AIRPORT ZONING COMMISSION FEBRUARY 22, 1984 IOWA CITY CIVIC CENTER MEMBERS PRESENT: BLUM, DONNELLY, LACINA, TIFFANY, PERRY STAFF PRESENT: Zehr, Boyle, Schmeiser, TePaske GUESTS PRESENT: B. Mickel Meeting was called to order at 7:00 p.m. by chairman Blum. The minutes of the last meeting were approved as submitted. There being no public input, bylaws for the commission were discussed. Dick Boyle is preparing a draft of the bylaws to be presented to the commission at next months meeting. Chairman Blum asked for an appointment for vice-chairman. It was moved by Donnelly and seconded by Perry that Lacina be appointed. All voted aye. Chairman Blum asked for an appointment for Secretary. It was moved by Donnelly and seconded by Perry that Tiffany be appointed. All voted aye. Chairman Blum explained a number of technical terms associated'with instrument approaches and general operations of the Iaws City Airport. Discussion followed on the types of items/uses that should be allowed in the clear and approach zones to the airport and processes to review other possible future uses. This item to be discussed further at next months meeting on March 28, 1984. Meeting adjourned 9:15 p.m. #O -N MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION SPECIAL MEETING ANNUAL CABLE PROGRAMMING INPUT FORUM WEDNESDAY, FEBRUARY 22, 1984 - 7:00-9:00 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Ehninger, Johnson, Madsen, Sigrin, Terry MEMBERS ABSENT: None OTHERS PRESENT: 38 persons in the audience STAFF PRESENT: Shaffer, Hess RECOMMENDATIONS TO COUNCIL: None. MATTERS PENDING COUNCIL -COMMISSION DISPOSITION: Matters pending BTC consideration include: political .cablecasting guidelines for state and federal candidates for channel 26; performance test of the Iowa City cable system; discussion of the reserve funds; election of BTC officers. MEETING CALLED TO ORDER: Meeting called to order at 7:04 p.m. MINUTES: None. SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN: Almost 40 persons attended and dozens of phone calls were received to give input at this forum. Hawkeye announced they are going to add Spanish International Network (SIN) to the programming service in Iowa City. Several complaints were received about no longer carrying a full-time local weather and time channel. HBO and Cinemax were complained about because of too much repeat programming and the violent nature of the programming. Several persons expressed an interest in an alternative pay movie channel such as Showtime or the Movie Channel. The issue of easement rights was discussed, with someone making the point that the cable company has not in several instances gotten easement permission to lay their lines where they now are. Direct Broadcast Satellite Television (DBS) was discussed, along with its impact on cable and broadcast and cable TV, which was seen as minimal. There were several complaints about cable radiation leakage and interference. Blough said he would take care of those complaints. Ehninger brought up the .idea the BTC has briefly discussed regarding conducting a performance test of the technical status of the cable system. Access Iowa City (AIC) presented a letter supporting the BTC and Council in their. access efforts and support. ATC also expressed their interest in seeing a non-profit corporation or cooperative operate Public Access Channel 26. Kalergis described the Community Grant Program and Hawkeye's workshops. Shaffer explained his and the ICPL's workshops and services. Several persons pointed out the uniqueness and strength of the Iowa City access programming and center and the contrasting lack of a track record or efforts in this area on Heritage's behalf MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION SPECIAL MEETING ANNUAL CABLE PROGRAMMING INPUT FORUM WEDNESDAY, FEBRUARY 22, 1984 - 7:00-9:00 P.M. PAGE 2 (Heritage being the company proposing to buy the system). Several persons requested the Disney Channel. One person requested the Country and Western Music Television Channel. One person complained of the loss of WQAD. It was explained that WQAD was dropped because the copyright fees were quadrupled by the Copyright Royalty Tribu- nal. Cable News Network was added to the Iowa City cable service as a replacement. Local access programming cablecasting procedures, standards and appeals processes were described. Slough said the most likely additions to the Iowa City cable service at this point in time may be the Disney Channel, the Financial News Network, the Nashville Network and the Country and Western Music Television Channel. Someone asked about Hawkeye's and/or Heritage's interest or plans for interactive services and addressable convertors. Slough said at this point there are no plans he is aware of. The role of the BTC in selecting or determining programming for cable in Iowa City was discussed. It was explained that the BTC makes recommendations to City Council or the cable company regarding programming and does not attempt to censor and cannot select programming for Iowa City. Terry requested Hawkeye bring samples of programming that Iowa City does now now have and could get to the BTC and Iowa City community so that they could see what some of this programming looks like. Slough said this was difficult, but possible. Several persons thanked the BTC and City for cablecasting this meeting and the City Council meetings. ANNUAL CABLE PROGRAMMING INPUT FORUM: The BTC and Hawkeye representatives were present to receive cable programming, related comments and questions from -citizens present and via telephone calls. Terry turned the floor over to Slough to announce the addition of SIN to the Iowa City cable service by March 1. Terry made the point Hawkeye has made a commitment not only to Spanish programming but to exploring the addition of other foreign language programming as well. Johnson introduced his class, and stressed the importance of the citizens working with the cable company and the BTC to try to come up with a process to have more public input. PHONE CALL: This person expressed unhappiness that the weather radar channel is gone and complained about the programming on HBO and Cinemax, both of which, she said, have too much violent and repeat programming. Slough responded saying the Weather Channel, which replaced the Weather Radar Channel, does have local readouts of weather and time on the bottom of the screen every five minutes. He also said Hawkeye has no control over the programming HBO and Cinemax show, but that there are parental control devices that can be obtained from Hawkeye which will enable parents to control the viewing habits of their children. Slough also said the cable system has a built-in emergency notification service that can be triggered from the Johnson County Sheriff's Office. Ehninger, Terry and Johnson expressed their interest in seeing more local weather and time being displayed on the channel. PERSON AT PODIUM: Mr. Walter Reese' ask easements. He stressed that currently thi getting easement permission or following contractor from Texas that liked to take on public easements. ad why the cable company does not follow cable company is violating the law by not public easements. Slough said they had a shortcuts, but that now the company stays 6�zb MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION SPECIAL MEETING ANNUAL CABLE PROGRAMMING INPUT FORUM WEDNESDAY, FEBRUARY 22, 1984 - 7:00-9:00 P.M. PAGE 3 PHONE CALL: Tim Keller called to express his concern that satellites and cable television will do away with broadcast TV. Johnson said that this will not happen, instead that each medium will find their own niche. Johnson also spoke of OBS (Direct Broadcast Satellites) which will send TV signals to the home via inexpensive dishes, which should be available soon. Johnson and Kalergis both said that OBS would not be able to provide the local channels and services that the local cable company provides. Mr. Keller also expressed concern about the channel 7 tower being built in Waterloo, and that the tower would be of no use if D8S and such services proliferate. He was assured that this was not the case. He also complained of some cable radiation leakage on his home system. Johnson recognized the cable radiation leakage is a real problem in many areas. Blough certified that cable radiation is not the kind of radiation that people need to be afraid of - it does not have the damaging effects that radiation as we normally think of it has. Ehninger also mentioned the BTC is now discussing a performance test of the technical aspects of the cable.system which may be of some assistance in this area. PERSON AT PODIUM: Mr. Dan Daly of Access Iowa City (AIC) thanked the BTC for their work. In addition he pointed out the good work of the Subcommittee on Alternatives to Managing and Operating Channel 26, and read a letter from AIC on this topic. The letter read "At a February 7, 1984, meeting AIC members were informed of the pending ownership change of the cable system serving Iowa City, Coralville and University Heights. This prompted a discussion of the future of access in Iowa City. Members of AIC believe that a change of ownership should result in, at a minimum, the same level of support for access that Hawkeye CableVision of ATC has generously provided in Iowa City, including those resources that go beyond the letter of the franchise. AIC urges the Commission and the City to develop a complete record of Hawkeye's community programming resources. In so doing, AIC hopes that careful attention is paid to those not so obvious means of support such as access to engineering exper- tise and reception services at Hawkeye's Southgate office. More important, AIC members see a change in ownership as a great opportunity to improve access manage- ment in the community. In discussing alternative methods of managing access, AIC resolved that public access in Iowa City would best be managed by a non-profit corporation or a cooperative. Further AIC resolved that staff, equipment and facilities, and provisions as specified in the franchise .proposal as public, educational and government resources could best be managed by such a non-profit corporation or cooperative. Members have been compiling a list of functions that would need to be performed by a non-profit corporation managing public access and providing resources to the public, educational and government access channels. The group also discussed funding sources for such a non-profit corporation. AIC requests that Anita Stech, selected by members to represent the group in this matter, be given the opportunity to meet with the subcommittee or full commission to discuss the group's concerns and ideas. AIC thanks you for your support for access develop- ment and for your consideration of the group's request. Very truly yours, AIC." Mr. Daly offered AIC assistance in any area involving this subject. The next meeting of AIC is March 5 in the ICPL and everyone is welcome. Madsen reiterated the Commission's concerns about access, and that in initial discussion Terry had with Heritage that they were made aware of this concern. Terry said the City Council should be thanked as well, for they have continued to be supportive of access. In addition, Terry welcomed Stech's involvement with the BTC. Johnson said that if this change of ownership takes place, that this is the appropriate time to sit down and look at the franchise and make comments about any changes or ambigui- ties that may exist so that any problems can be rectified. 6 ?N MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION SPECIAL MEETING ANNUAL CABLE PROGRAMMING INPUT FORUM WEDNESDAY, FEBRUARY 22, 1984 - 7:00-9:00 P.M. PAGE 4 HAWKEYE: Kalergis explained the Community Grant program, saying there are still grant funds available to community producers for local productions. She said Hawkeye and ATC initially made available $10,000 in matching grant funds for such work. There is a grant committee that decides how the money will be spent, and recently this committee decided to spend some of this money for a 1/2 inch VCR for the control room, a shotgun microphone and a super 8 to videotape transfer machine: EAch of these items can be used by community producers. There is about $2,500 left in the grant fund. She said these funds could be used for such things as graphics, costumes, etc. Awards are made once a month. Terry thanked Shaffer and Kalergis for getting access started off on the right foot in Iowa City. Sigrin said in the Alternatives to Operating and Managing Public Access Channel 26 Subcommittee he and Ehninger have been looking at a number of different communities and how they have structured and operated access, including Austin, Portland and Boston. They are looking at alternatives to the way access is operated in Iowa City and look forward to public input. PHONE CALL: Someone called in and said the Commission and Hawkeye are doing a great job and asked why other franchises and commissions can't have public forums an cable like this one. (applause) PERSON AT PODIUM: Mr. Dennis Ryan has been involved in community affairs and community television in Iowa City. He has also had an experience with the Heritage cable company in Des Moines, where he appeared on a show. In Iowa City he said access is largely run by volunteers: Heritage, he said, was run exclusively by paid staff. If citizens want access at Heritage, they have to actually buy the cable - casting time. He said he thought that was a discouraging factor system; that it does not operate in the same way here. In addition, Heritage has other controls on access programming. He said he thought this kind of public forum is great, and is grateful for it. He also asked why the cable company here cannot cablecast the weather on a continuous basis, as there is such a service in Des Moines. Terry said he has had assurances from Heritage that there will be continued support for access. Terry also said the Iowa City access system is a leader and a state of the art system in terms of access with the exception of newest franchises. Iowa City is therefore much different than most of the communities Heritage is in. Kalergis reaffirmed what Terry said, saying that the Iowa City system has been written up in various trade magazines. PHONE CALLER: Mr. William Martin called to complain about MTV on channel 1 inter- fering with the signal of channel 2. Blough took Mr. Martin's address and phone number and will send a technician to check Mr. Martin's cable hookup. Slough explained part of Hawkeye's service to the community included their sending techni- cians out to check the system when there are problems. BTC: Sigrin explained the difference between what Mr. Ryan experienced in Des Moines, which is commonly called Local Origination, and what we have in Iowa City, which is public access or community programming. The former is locally produced programming where the citizens actually get workshops, equipment, tape and channel space and time free within the guidelines limits. HAWKEYE: Kalergis described the workshops that are available from Hawkeye. She said they offer workshops in the Guidelines of the cable system, pre -production, portable, editing, and studio workshops which anyone can sign up for the first day of each month and the first hour of that day that Hawkeye's studio is open in the MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION SPECIAL MEETING ANNUAL CABLE PROGRAMMING INPUT FORUM WEDNESDAY, FEBRUARY 22, 1984 - 7:00-9:00 P.M. PAGE 5 ICPL. There is now a $10 deposit fee required from citizens, which is returned to the citizen once they have completed the workshop they signed up for. This deposit fee was recently initiated to curtail the drop out rate or no shows as workshops. PHONE CALLER: This caller requested the addition of the Disney Channel to the Iowa City service, and inquired as to whether this would be added when and if the changeover to Heritage occurs. Slough said that the Disney Channel looked like one of the best potential pay services to add to the cable service here. He also said they are looking at the Financial News Network and the Nashville Network, which are both basic service offerings. BTC: Terry asked Shaffer to describe the video workshops offered by him through the library. Shaffer said there are now videotapes available through the Library's AV desk and the information desk that have the workshop on them. In addition, there is a manual available from the reference section of the library that details the equipment and other areas covered by the workshops. Anyone can walk into the ICPL and check out these tapes and manuals for perusal. If someone is interested in using the Library's portable video equipment, there are two ways to go about this. If someone wants to use the home variety of video equipment, they can just set up an appointment at the AV desk to go over this equipment, which takes about 15 minutes. If someone is interested in using the other video equipment, or wants to learn about losophyr,9theorytand, history of microphones, and or access, they mayon esignsupell foras the a workshi- hop with Shaffer by calling 356-5046. - PHONE CALLER: This person wanted to know why the cable lineup had changed, espe- cially the loss of WQAO. Slough said Hawkeye dropped the service because of an increase in copyright fees, which happened to all services which the FCC termed distant signals. The fee involving WQAD quadrupled to $10,000 per year. In return for available pian ant nna/cablee switch thatded eNews would makeoswitchingu Slough said from oa ve TV cable TV. PHONE CALLER: .Mr. Tom Hanson wanted to know what standards are used to determine what can be cablecast (on access channels); who makes these decisions; have there ever been anyone denied cablecasting time; and what is the appeal process. Kalergis outlind elines which are simpleea that there are deandchnical basicallymaydthattasut in longthe as the a signal holds up over cable it will be cablecast. In terms of content, the only regulations that apply are: no obscenity, no lotteries, no commercials. She said she did not know of the BTC, then toQeCitynCouncil,ecast then tome. the ourtsrifnnecessary. Nosonenhaspeal to had to go that far. Shaffer added that the rules Kalergis described are included in the Community Programming Guidelines which are available from the City Clerk's office. These are a set of rules that were negotiated between the cable company and the BTC • on behalf of the City of Iowa City. PHONE CALL:' This person called to express an interest in the Country and Western Channel and hoped that it would be io ht to lofacountry and weste westernsaid this channel music pieces. is tailored in format like MTV, yet scomposed 6�6 MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION SPECIAL MEETING ANNUAL CABLE PROGRAMMING INPUT FORUM ' WEDNESDAY, FEBRUARY 22, 1984 - 7:00-9:00 P.M. PAGE 6 PHONE CALLER: A person called and asked if the Nicholas Johnson on this Annual Cable Forum is the same Mr. Johnson who hosts the New Tech Times show on PBS. Mr. Johnson thanked the man for the opportunity to plug his show (yes, it is the same man). PERSON AT PODIUM: Mr. Joe Holbert asked since HBO and Cinemax are both owned by Time, Inc., which also own ATC, what are the possibilities of Heritage, if they are the company that takes over the Iowa City system, of offering an alternative pay service, such as Showtime. Blough said HBO and Showtime are essentially the same services and oftentimes end up splitting the market, so there is no gain in offering them both. He said he thought HBO and Cinemax are probably the two best pay services that can co -exist on a cable system. He said he was unsure what Heritage would do, but that they do offer HBO in Des Moines. The Movie Channel and HBO were both offered in Council Bluffs and the penetration of both were evenly split. Terry said maybe it would be nice to have another pay movie service offered that is not owned by Time, Inc. Blough said that the remainder of the blank channels could be filled with pay movie services, but that may not benefit the company or the commu- nity. Madsen said that the ability of those services to survive is another factor that has to be taken into account. Mr. Holbert asked what the status of the takeover by Heritage of the Iowa City system is. Terry said the City has been officially notified that ATC and Heritage have agreed to a sale in principle. That is as far as it has gone since the Council has not yet acted on this matter, nor referred it to the BTC. Mr. Holbert also inquired about remote control devices, and said he has had trouble getting one in the past. Blough said they now have these devices in stock and he can come down and pick one up. PERSON AT PODIUM: Cinda Stewart urged the BTC and City Council to view the pending transaction of the cable company with great caution. She said she hoped this changeover would not result in any changeover in the local staff unless that is what the local staff wanted. She also said she hopes the local public access entity is protected,. since it is one of the best in the country. Johnson asked Stewart to be more specific about her concerns. Stewart said Heritage knows nothing about access; that no one has ever pushed them into having to provide access; that no one in Des Moines has ever been in the position to push because they have never been told what public access is or how they could use it. Terry said it was their intent to protect access. Stewart said she would be watching. PHONE CALLER: This caller asked what new services may be offered on the cable system. Blough said possibly four services may be added that are being looked at, including the Nashville Network, the Financial News Network, Country. and Western Music Television and in the pay channel area, the Disney Channel. PERSON AT PODIUM: Sandy Eskin reiterated concern for the protection of access and local programming. She said if a company does not provide, or is not mandated to provide studios or equipment or channel space, then there is nothing for the public to provide. Kalergis said Heritage views their possible takeover in Iowa City as an opportunity to learn from the way things are done here. Eskin also expressed concern that the networking of local programming from system to system is continued by Heritage. Kalergis said ATC would offer that package to Heritage. PHONE CALLER: Susan McGuire called to inquire if Hawkeye or Heritage has any plans to offer any interactive kinds of services. Shaffer said he did not believe any of Heritage's system were bi-directional or had any interactive capabilities. Blough l0—?6 MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION SPECIAL MEETING ANNUAL CABLE PROGRAMMING INPUT FORUM WEDNESDAY, FEBRUARY 22, 1984 - 7:00-9:00 P.M. PAGE 7 said he was unaware of all of Heritage's systems activities and whether any of those systems offered interactive services. He said some of Heritage's most recent franchises do have strong local programming efforts. McGuire inquired about Heritage's plans, if any, to offer addressable convertors. Blough said addressable convertors work fine on paper, but they have not been proven in the marketplace yet. Addressable convertors are boxes that would be substituted for the current box in the home, and would enable signals to be sent independently and directly to single dwelling units. It is such convertors that offer a host of new interactive services to become available, including banking and shopping from the home. PERSON AT THE PODIUM: Steve Courtland asked the BTC if they have any authority to establish a moral threshold with regard to programming, such as the Playboy Channel or MTV. Sigrin said the BTC is an advisory body to City Council and can make recommendations to the Council or the Company. The BTC itself is not in a position to censor or select programming. There has been a great deal of cooperation between the BTC and the company in terms of what programming is selected and may be most approprite for soowa theyit. can turnrin on orioffeanyinks he channellasves theyhsomatter of censorship choose. BTC: Terry requested that Hawkeye bring to Iowa City some sample programming of the many services that Iowa City could receive but is not now receiving. Terry also asked Blough about the positive benefits Heritage would bring to Iowa City. Blough said it would be difficult to bring sample programming to show to citizens, but it could be done. Blough said the size of Heritage would be easier to deal with than ATC. Because Heritage's easier to dal with. Blough saidahe thinks Heritage vise is in Des ews IowaaCity system asit would ba diamond. Heritage has said they would be happy to keep the local staff. PERSON AT PODIUM: Gloria Williams said she really appreciates the cablecasting of the City Council meetings. She inquired as to whether it would be possible to cablecast the Board of Supervisors meetings as well. It was pointed out that the City Council meetings are produced by Shaffer and City staff and interns, and that the Board ard of for such afserviceiorrs is a train theiryowndy. peopleetooc bl castptheirors could con tract meetingsTerry pointed out, while Shaffer named, the interns and staff responsible for cablecasting this evening's meeting. Terry thanked the interns and staff and they were given a round of applause for their tireless, thankless work. Terry said these interns take their work very seriously, as does Shaffer, for each of them contracts with him to do specific work over the course of the semester, for which they are graded by Shaffer. Johnson added that anybody can learn how to use this equipment. In fact, gather more trained ormation thishim on very eviewership, �tand would is said welc me any einformationtrying rom viewers about the best viewing times, themes of shows, etc. BTC: Madsen briefly described the work her subcommittee has done concerning the Institutional Network (INET) in Iowa City. She said she has met several times with several persons in the community and they are developing a report on the possibili- ties and applications of the INET. 4o.Z 4 MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION SPECIAL MEETING ANNUAL CABLE PROGRAMMING INPUT FORUM WEDNESDAY, FEBRUARY 22, 1984 - 7:00-9:00 P.M. PAGE 8 ADJOURN: Adjournment at 9:00 p.m. Respectfully submitted, Wi rewha er Broadband Telecomnun' at ions Specialist ah�g� MINUTES COMMITTEE ON COMMUNITY NEEDS MARCH 27, 1984 3:30 P.M. IOWA CITY PUBLIC LIBRARY, ROOM 8 MEMBERS PRESENT: Williams, Patrick, Becker, Kubby, Smith, May, Parden, Lauria, Stimmel MEMBERS ABSENT: Leshtz, Logan STAFF PRESENT: Milkman, Barnes, Nugent, McCormick GUESTS PRESENT: Sara Swisher (People for Economic Justice) RECOMMENDATIONS TO CITY COUNCIL: CCN recommends that the City Council approve the proposed amendments to the Human Rights Ordinance. SUMMARY OF DISCUSSION: Lauria called the meeting to order at 3:30 p.m. REVIEW AND APPROVAL OF MINUTES FOR FEBRUARY 21 1984: Becker moved to approve the minutes of February 21, 1984, as submitted. May seconded the motion. The motion passed unanimously. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: Sara Swisher, representative of "People for Economic Justice," requested support from this committee with regards to changes in the Human Rights Ordinance. Williams stated that he was also a member of the People for Economic Justice and requested this Committee to hear this issue out with an open mind. MEMBERS DISCUSSION: Milkman stated that Hencin was on vacation and that Pat Keller had left for a new job in Annapolis, Maryland. She also stated that a new rental housing survey had just started. This survey will gather information with regard to the vacancy rates and rents in the Iowa City area. Kubby asked whether this. survey was being carried out at the same time of year as the 1982 survey. Milkman said "Yes." May questioned what percent of response was needed for validity. Milkman stated that she hoped for a 50% response. Williams asked whether it was a workable questionnaire. Milkman stated typical questions on the survey were as follows: number and size of units, vacancies in different sized units, age of the structure, and amount of the rent and what utilities were included. Results will be analyzed by computer. HOUSING REHABILITATION FL00D INSURANCE COVERAGE: Barnes presented a memo indicating the approximate cost of flood insurance for a $15,000 project. Lauria asked whether the insurance was above and beyond home owner's insurance. Barnes stated that it was. She stated that la 12% Committee on Community Needs. March 27, 1984 Page 2 the coverage was only for the cost of the rehabilitation, and on a forgivable loan case it would only be for five years. She stated that the insurance would decrease as the lien decreased. Williams questioned how many actual cases of flooding there had been to date. Barnes stated that they had never done rehabilitation in floodplain areas before, but there was some flooding of homes in 1974, 1978 and during extra heavy rains. Barnes reminded the committee that it had not approved the inclusion of flood insurance for rehabilitation last month due to concerns for the cost of that insurance. She stated that the home owner would not be paying insurance for the first year, and that the cost of the insurance would not be prohibitive for the remaining four years. Parden moved, that the flood insurance coverage requirement be included in the new guidelines and that the City pay for the insurance the first year and the home owner pay during the remainder of the contract. Motion was seconded by Becker. The motion passed unanimously. PLAN Becker stated that letters had been sent to a number of commissions, boards and other organizations requesting their ideas. She stated that they had only received two responses, but that committees still had time to respond. Lauria asked what other modes of inquiry were being done besides the letter. He suggested some other groups may have ideas (e.g. Project Hard Times, social service agencies, church groups) besides boards and commissions. Becker suggested a newspaper ad be taken out. Milkman said a public hearing would be held a little later. Lauria suggested postponing work on the plan until more input was received. Williams stated that he would like to see the City update the street lighting system and the Public Works Department. Lauria questioned why this was a two year plan instead of a three year plan. Milkman stated that the COBG program was -only authorized for two years. after this year which had already been funded. May moved to recommend that staff prepare an advertisement for the two year plan with general guidelines requesting ideas on the general needs of the community. The motion was seconded by Williams. The motion passed unanimously. Lauria stated that housing rehabilitation and weatherization is still a high priority. He felt that there was a need to evaluate the current neighborhood strategy areas and update them. Kubby suggested a community garden space. Williams stated that Mark IV had a solar greenhouse and that if the committee was interested they could perhaps contact them. Kubby suggested that there was a need for low rent housing which is centrally located. Lauria requested that this discussion be continued to next month as a major item and that members of the Committee compile their ideas and requests. Williams left at 4:20. IR , Committee on Community Needs March 27, 1984 Page 3 DISCUSSION OF CHANGES IN THE HUMAN RIGHTS ORDINANCE: Milkman suggested that this Committee address only those issues affecting housing opportunities for lower income persons. Kubby moved to support the ordinance as proposed. The motion was seconded by Smith. The motion passed unanimously. It was suggested that a letter of support be sent to the City Council along with the recommendation and a copy of the letter be forwarded to the Commit- tee reviewing the amendments. CCN felt that the letter should make clear that most renters are lower income persons with a limited choice of housing. Restrictions on dependents further decreases the low rent housing pool. In addition, if some large rental complexes do not permit dependents, this tends to concentrate lower income persons in specific locations. REPORT ON SHARED HOUSING PROGRAM: Nugent distributed a manual detailing a Shared Housing Program. Nugent stated that the manual given to the Committee was a tool to be used as a prototype for an alternative to elderly housing. She stated that the prototype would be used as a match -up program for Iowa City. Nugent ex- plained the three basic types of programs: 1) Basically healthy home owners to share housing with a young professional or student for an exchange of tasks that had been previously agreed upon for reduced or free rent. 2) Matching elderly with elderly. She stated that this was more complicated and v)°aware rprogram ridon now, but it could alterna- tietive. .3Grouphomes.Throeelerly or handicappedpersonssharing a home. Nugent stated that the program had been submitted to the various boards and was ahopednthatholdwithinnfourc eeksditions from CCH and the would go to City CounciluforgShe approval. Kubby questioned whether there was community interest in this. Nugent stated that she had had calls from both students and elderly. May asked where the model came from. Nugent stated that it was part of many models. She stated that the Philadelphia Resource Center was the best source and had examples of ongoing programs with private funding that were doing well with match -up and group homes. Parden stated that one of the problems was to define the role of the coordi- nator. She stated that the City should be involved only as a starter. She felt that the allocated CDBG money should be given to another agency to run the program rather than have the program run by the City. Milkman stated that ;15,000 of CDBG funds would be available for one year and questioned where the money would come from after the first year. Parden stated that she could see lots of follow-up and arbitration that would need to be done. Currently suggestions were needed so that the draft manual could be 'revised and then sent to the City Council. Nugent stated that she felt the program could fall apart and drift away outhoft everyn fivensuchi p gramsfrom the faileddthe firsties. She year becauseted that four of inadequate monitoring and publicity. She stated that she did not feel one year was ti to ada t such a program to the community needs. enough me p 6a7 Committee on Community Needs March 27, 1984 Page 4 CCN members decided to review the manual and make a recommendation to the City Council at the next meeting. Parden moved that letters be written to Michael Kucharzak and Pat Keller in appreciation of their service to the City and wishing them well in their future endeavors. The motion was seconded by Stimmel. The motion passed unanimously. QUARTERLY REPORTS: 1. Creekside Storm Drainage Improvements Stimmel stated that the project was proceeding as weather permitted. He stated that most of the piping was in place but that the pumps would not arrive until May at which time the project would be completed. 2. Systems Unlimited Homes Becker stated that the two houses were moving on schedule and that they hope to be open in June. 3. Miller/Orchard Rehabilitation and Parkland Acquisition May stated that she had talked with Dennis Showalter and Mr. Ruppert. She stated that Mr. Ruppert is -currently negotiating with a developer but is not interested in negotiating with the City at this time. Milkman stated that the City Council had decided to have the property appraised, and would then determine future action. FINAL PROJECT EVALUATION: Milkman stated that there is currently no way of evaluating completed CDBG projects. She suggested that the Committee develop an evaluation form to be filled out by the person in charge of a project when a project was completed and presented to the Committee. Stimmel stated that he would be interested in helping to develop such a form. The following projects were assigned: 1. Elderly Services Agency - Home Repair - Patrick. 2. Exterior Paint Program - Logan. 3. Creekside Alley Repair - Stimmel. 4. Iowa Youth Corps Park Shelters - Kubby. 5. Nelson Adult Center - Becker. 6. Accessibility guide - Smith. 7. Willow Creek Neighborhood - Van - May/Williams. 8. Shared Housing - Leshtz. Kubby suggested that she would share one of Logan's projects. The meeting was adjourned at 5:02. The minutes were taken by Colleen McCormick. 17 MINUTES PLANNING R ZONING COMMISSION THURSDAY, MARCH 22, 1984 - 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS m . - � ^qn HlPt �)1\/I /..J Jtl MEMBERS PRESENT: Courtney, Perry, Scott, Jakobsen, Horowitz MEMBERS ABSENT: Blank, Jordan STAFF PRESENT: Franklin, Boyle, McCormick SUMMARY OF DISCUSSION: Chairperson Scott called the meeting to order at 7:30 p.m. CONSIDERATION OF THE MINUTES OF FEBRUARY 9 AND 23, 1984: Minutes of February 9, 1984: Page 1 under Public Discussion be amended from Market Street to Dodge Street. Page 3 under Election of Officers: amended paragraph 1 to read: Blank moved to nominate Tom Scott for Chairperson. Horowitz moved that nomina- tions cease and a unanimous ballot be cast. Jordan seconded the motion. The motion passed unanimously (6-0). Jakobsen moved to approve the minutes of February 9, 1984, as amended. The motion was seconded by Perry. The motion passed unanimously (5-0). Minutes of February 23, 1984: Page 8 under Z-8403 to be amended to read P instead of T. Perry moved to approve the minutes of February 23, 1984, as amended. The motion was seconded by Courtney. The motion passed (4-0-1; Jakobsen abstained). PUBLIC DISCUSSION OF ANY ITEM NOT INCLUDED ON THE AGENDA: There was no public discussion of any item not on the agenda. RECOMMENDATIONS TO CITY COUNCIL: 1. That the application submitted by Carralee Sueppel for the rezoning of one acre in the county, southwest of Iowa City an Highway i West, from Al to R3A be denied. 2. That the County initiated rezoning of 27.7 acres of Sunrise Village Mobile Home Park from CH to RMH be approved. 3. That the final plat of Pepperwood Addition, Parts 4 through 7 includ- ing overwidth paving on Sandusky and Keokuk Street be approved subject to final approval of legal papers and construction plans, and that Keokuk Street south from its present termination point to the north line of Pepperwood Addition, Part 4, be installed at the time that paving on Sandusky Drive has been installed. 6..?f Planning & Zoning Commission March 22, 1984 Page 2 OTHER ACTION TAKEN: A public hearing was set for April 5, 1984, to consider the rezoning of approximately 10 acres encompassing Weeber's Third Addition to Iowa City, land north of Weeber's Addition to Iowa City, and land at least 553.41 feet wide directly south of Highway 1 from RM44 to RS5 or another appro- priate zone. SUMMARY OF DISCUSSION: Consider setting a public hearing for April 5, 1984, on a City initiated application to rezone a four acre tract of land located east of Harlocke Street, south of Benton Street, and west of Benton Manor condominiums from RM -44 to RS -5: Jakobsen stated that she was uncomfortable with confining the rezoning to RS5 when other zone designtions might be more appropriate. It was suggested that the motion to set a public hearing be worded in a manner which would allow some flexibility for discussion at the hearing. Some confusion as to the specific extent of the requested rezoning arose. Franklin stated that the request was for approximately ten acres. The legal description submitted by the neighborhood to the City Council read as follows: "Weeber's Third Addition to Iowa City, land north of Weeber's Addition to Iowa City, land at least 553.41 feet wide directly south of Weeber's Third Addition, down to the right-of-way for Highway 1." Jakobsen moved to set a public hearing for April 5th on a City initiated application to rezone approximately ten acres comprised of Weeber's Third Addition to Iowa City, land north of Weeber's Addition to Iowa City, land at least 553.41 feet wide directly south of Weeber's Third Addition, down to the right-of-way Highway 1 from RM -44 to RS -5 or another appropriate zone. The motion was seconded by Horowitz. DISCUSSION: Jakobsen stated, in regard to the fact that this was a City -initiated request, that she thought it was curious that a reasonably well-to-do neighborhood could not pay the fee but that the Kirkwood neighborhood could. Horowitz questioned whether the Weeber Street neighbors knew a fee had to be paid. Franklin stated yes, that they did. She also stated that the Kirkwood neighbors were told that they could go through the Council; however, she felt there might have been a time constraint in that case. The motion passed unanimously (5-0). ZONING ITEMS: Z-8405. Public discussion of an application submitted by Carralee Sueppel for the rezoning of one acre in the county, southwest of Iowa City on Highway 1 west, from Al to R3A. Franklin stated that this was a rezoning request for one acre in the county that is at the extremity of the boundary for Area 1 of the two-mile extraterritorial jurisdiction of Iowa City. She stated that the County 6�7'F Planning R Zoning Commission March 22, 1984 Page 3 Zoning Commission has recommended against this rezoning. She stated that it is not consistent with the Fringe Area Policy Agreement which calls for agricultural use as the preferred use. It was the staff's recommendation that the Commission recommend to the City Council denial of this rezoning. Jakobsen moved to approve Z-8405 as submitted. The motion was seconded by Perry. The motion was denied unanimously (0-5). Jakobsen moved to deny Z-8405 as submitted. The motion was seconded by Horowitz. The motion passed unanimously (5-0). Z-8406. Public discussion of an application initiated by the County for the rezoning of 27.7 acres, Sunrise Village Mobile Home Park, from CH to RMH. Franklin stated that this was a County initiated rezoning. She stated the rezoning will serve to make the existing manufactured housing park conforming under the new RMH zoning in the county. It is recommended by staff that the Commission recommend to the City Council that they endorse approval of this rezoning. She stated that the proposed zoning was consistent with the Area 5 policy. Horowitz moved to recommend to City Council approval of Z-8406 as submit- ted. The motion was seconded by Courtney. DISCUSSION: Jakobsen stated that she would vote for approval but it should be under- stood that her vote does not condone the construction in this area and if at any time this area is annexed the development needs to be brought up to City standards. Scott stated that as a point of clarification, this was only a rezoning of Sunrise Village Mobile Home Park and standards could not be imposed at this time. The motion passed unanimously (5-0). PUBLIC DISCUSSION OF TREE REGULATIONS: Mr. Glenn Siders questioned if there would be more public discussion time made available at a future meeting. Chairperson Scott assured him that there would be discussion on April 5 and April 19. There was no further public discussion on the tree regulations. SUBDIVISION ITEMS: S-8412. Public discussion of an application submitted by Southgate Development Company for the final plat of Pepperwood, Parts 4 through 7, located west of Pepper Drive and south of the K -Mart area; 45 -day limita- tion period: 4/20/84; 60 -day limitation period: 5/5/84. Franklin stated that she had given the Commission a memo and a copy of an agreement which addressed the question of the extension of Keokuk Street. She stated that currently Keokuk Street stops short of this subdivision and that the agreement provides for the extension of Keokuk. Staff �a� Planning & Zoning Commission March 22, 1984 Page 4 recommended approval of the plat subject to final approval of legal papers and construction plans and approval of the overwidth pavement on Sandusky and Keokuk Street. Horowitz questioned whether the language in Section 1 of the agreement meant that sidewalks would be installed when public transit was available. Franklin stated that on the second page of the agreement a sidewalk provision was included which required the installation of sidewalks within one year of the date of approval of the final plat. Horowitz stated that the bus was already there and she was concerned that people would be moving in and in need of using public transit prior to provision the sidewalks. Franklin stated that.the sidewalks would be installed prior to anyone moving into the area. Scott stated that the memo from Bruce Knight clarified that staff was recommending approval of the final plat and not the preliminary plat. Boyle suggested approval be subject to provision for the Keokuk Street extension. Horowitz suggested including the overwidth issue in the motion. Jakobsen moved that the 'final plat of Pepperwood Addition, Parts 4 through j 7, including overwidth paving on Sandusky and Keokuk Street be approved subject to final approval of legal papers and construction plans, and that Keokuk Street be extended south from its present termination point to the north line of Pepperwood Addition, Part 4, at the time that paving an { Sandusky Drive has been installed. i { The motion was seconded by Perry. The motion was passed unanimously OTHER BUSINESS: Public discussion of the LSRO (Large Scale Residential Development) provisions of the Iowa City Code. Jakobsen moved public discussion of the LSRO provisions of the Iowa City Code be moved to the formal meeting of April 19, 1984, and be discussed at the informal meetings in April. The motion was seconded by Courtney. The motion passed unanimously (5-0). Public discussion of community development and housing needs as requested by the Committee on Community Needs. Jakobsen suggested purchasing property on the south side of Ralston Creek on South Johnson. Horowitz suggested that more park area be provided around South Dodge. She suggested the old Kirkwood School property be investigated. This would require no zoning change. It was recommended that the staff prepare a memo or letter from Chairperson Scott to the chairperson of the committee with the above recommendations. �af Planning & Zoning Commission March 22, 1984 Page 5 PLANNING & ZONING INFORMATION: Chairperson Scott stated that he had received letters from Ronald, Cynthia and Angel Gosnell of 1125 Weeber Court supporting the downzoning request of RM44 to RS5. Letters have also been received from Doug and Carol Hempel of 923 Weeber Street supporting the downzoning request. He stated that he had also received telephone calls from Mr. Frank Vaughan, Mr. Calvin Knight, and Mr. Hershberger, property owners in that area, request- ing the expected sequence of events before the Commission in considering the downzoning. Horowitz discussed the use of a PDH plan for the Harlocke area. She felt the use of the POH should be more flexible, and that it should be consid- ered more of a process and not a zoning ordinance. Franklin explained that use of a PDH was at the discretion of the developer; the developer creates the plan, proposes any variations and density transfers, and then comes to this Commission for review. Scott stated that with RM -44 zoning there would be no reason for a developer to look at a PDH plan. He stated that most PDN plans are done in developing areas. Horowitz stated that she felt the POH was a method to achieve the greatest economical advantage for the developer and the least impact on existing residents on the outside of the tract of land would be the single-family or duplex housing and the multi -family would be inside of the ten acres. Franklin stated that with ten acres a POH plan could work; however, with four acres or less there was little incentive to look at that option. Jakobsen stated that in the case of the Harlocke area the only incentive to have a POH is to use RM -145 density. Horowitz suggested that this Commission take a look at the general concept of the POH. Franklin suggested that would be appropriate after the Commission had completed revising the tree ordinance and the sign ordinance. The meeting adjourned at 8:30 p.m. Minutes taken by Colleen McCormick. Approved by: Horst Jordan, Secretary M MINUTES DESIGN REVIEW COMMITTEE MARCH 28, 1984 4:00 P.M. CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Amert, Alexander, Eckholt, Haupert, Sinek, Sumnerwill, Wegman, Wockenfuss MEMBERS ABSENT: Seiberling, Lafore STAFF PRESENT: Boothroy, Hauer, McCormick GUESTS PRESENT: Haaf, Larsen, Maynard RECOMMENDATIONS TO CITY COUNCIL: 1. The Design Review Committee recommends approval of the building exterior design for 115 South Dubuque Street (Baskin-Robbins) located on the City Plaza. 2. The Design Review Committee recommends approval of the front awning for 115 South Dubuque Street (Baskin-Robbins) located on the City Plaza. The Committee found the awning design to be harmonious in scale and design with the building exterior and the City Plaza. 3. The Design Review Committee -recommends approval of the replacement of the front awning for 118 South College Street (Vito's) on City Plaza. The Committee found the replacement material to be suitable and harmonious i with the building and compliments the City Plaza. i 4. The Design Review Committee recommends that Seiberling be appointed by the City Council to represent the Design Review Committee on the Urban Environment Ad -Hoc Committee. 5. The Design Review Committee recommends approval of the landscaping plan submitted by James Clark, developer, for the apartments located at 302, 308, 320 and 610 South Gilbert Street. 6. The Design Review Committee requests staff assistance to investigate possible non-compliance of landscaping and signage plans for Old Capitol Center. DISCUSSION OF CITY PLAZA BUILDING REVIEW PROCEDURES: Boothroy reviewed his March 14, 1984 memorandum which outlined suggestions to coordinate and expedite the permanent review process for City Plaza use by private businesses. Sumnerwili stated this memo was "superb" and it greatly clarified the process and role of the Oesign.Review Committee. Summerwill asked if contractors would have problems with these guidelines. Boothroy replied he felt that the process was clear and would save time, thus increasing its acceptance. ��9 Design Review Committee March 28, 1984 Page 2 Hauer said the City Council had, in informal session, indicated the rates it wished to charge for building extensions, signage and awnings in the City Plaza area. Summerwill questioned what the cost would be to extend a portion of a building. Hauer said the annual price would be between $1-$2 per square foot based on current land values. Hauer noted there had been a great deal of interest in using the Zone 1 space on City Plaza due in part to the construction of the hotel. Alexander asked what the maximum permitted extension was; Hauer stated ten feet. Wockenfuss asked if the Committee could insist on an architect -designed building extension. Hauer replied Committee could not insist on an architect doing the design work. The Committee could make a recommendation to the Council and could note in its evaluation of an extension design and whether it was adequate in their opinion. Boothroy said that extensions should provide some benefit or enhance the City Plaza in order to be recommended by the Committee. Hauer suggested the Committee formulate its recommendations regarding extensions in language that clearly states the pros and cons of the proposed design or building extension, signage, and awnings. i Summerwill questioned what the impact of this new review process would be on the current sign ordinance. He. also said that any sign extension must conform with the sign ordinance and that the Committee could not require standards for signs which would violate the sign ordinance. Summerwill moved to recommend the approval of the City Plaza review process as proposed Boothroy and that it be implemented as soon as possible. The j motion was seconded by Sinek. Motion passed unanimously with Seiberling, Lafore, Eckholt and Amert absent. REVIEW OF MINUTES OF JANUARY 25.'1984: Wockenfuss moved to approve the minutes of January 25, 1984 as submitted. Sinek seconded. The motion passed unanimously with Seiberling, Lafore and Amert absent. Mr. Haaf, contractor for the project, presented a color rendering of the renovation of the building and answered questions from the Committee. Summerwill asked if there would be enough lighting on the outside to illumi- nate the building entrance. Haaf stated that inside lighting would be strong enough to light the entrance area. A number of other questions were asked about the specific materials being used in the renovation. Alexander moved to approve, the building renovation as submitted. The motion was seconded by Summerwill. The motion passed unanimously with Seiberling, Lafore and Amert absent. Alexander moved to approve the awning which would not contain any signage, noting it was harmonious in scale and design with the building and with the City Plaza. The motion was seconded by Wockenfuss. The motion passed unanimously with Seiberling, Lafore and Amert absent. 60Z9 Design Review Committee March 28, 1984 Page 3 Alexander moved to commend the owner of the building for the excellence of the renovation design. The motion was seconded by Summerwill. Motion passed unaniomously with Seiberling, Lafore and Amert absent. BUILDING REVIEW AND SIGNAGE RECOMMENDATION: 109 EAST COLLEGE STREET - VANESSA'S: Hauer said Vanessa's was moving to the old Music Shop building. She stated the present Vanessa's would then be renamed Vito's. Because no representa- tive was at this meeting to discuss the renovation and there was insufficient information, Committee decided to defer this item. AWNING RECOMMENDATION: 118 SOUTH COLLEGE STREET - VITO'S: Haupert moved to approve the replacement material for the front awning for 118 South College Street (Vito's). It was noted the awning would not have any signage, the material was harmonious with the building and other exterior building components and that the colors selected for the awning complimented the City Plaza and the building. Alexander seconded the motion. The motion passed unanimously, Seiberling and Lafore absent. COMMITTEE ON COMMUNITY NEEDS REQUEST FOR COMMUNITY PRIORITIES: Hauer explained that the Committee on Community Needs (CCN) made recommenda- tions to the City Council for the allocation of Community Development Block Grant (COBG) funds: The funds were used for projects that primarily bene- fitted low -to -moderate income persons. The Committee was being asked to give ideas it might have for using COBG funds. After some discussion, the Committee recommended that Hauer write a letter stating that good design be incorporated into CDBG-funded projects and that the Design Review Committee was available to offer assistance on project design review. URBAN ENVIRONMENT AD-HOC COMMITTEE: Boothroy explained this committee had been established by resolution by the City Council at its March 27, 1984, meeting. This committee will have nine members including a representative from the Design Review Committee and that a membership term would be a minimum of six months: Alexander questioned if there would be a more permanent committee developing from this. Boothroy responded that the items this committee would be dealing with included protection of neighborhoods, .identification of fragile environmental areas and downtown design standards. It was possible that issues arising from the new committee's discussions would require longer range consideration. Alexander moved to recommend to the City Council that Seiberling be nominated to the Urban Environment Ad -Hoc Committee. Motion was seconded by Summerwill. The motion passed unanimously, Seiberling and Lafore absent. REVIEW OF LANDSCAPING PLANS FOR 302, 308, 320 AND 610 SOUTH GILBERT STREET: Mr. Jim Maynard and Mr: Bill Larsen were present representing the developer, James Clark. Maynard presented landscaping plans which indicated the approximate location of trees for 302, 308, 320 and 610 South Gilbert Street developments: These plans were in accordance with the tree regulations according to Maynard. Boothroy noted that permission must be received from Gag Design Review Committee March 28, 1984 Page 4 the City in order to plant in City public right-of-way. Maynard stated he had tried to select trees which would survive and serve a useful purpose. He noted that at the 302, 308 and 320 South Gilbert Street site, there was limited space for planting due to frontage and parking space requirements. Maynard said the tree ordinance required 61 trees for the site and the proposed plan showed the location of the 61 trees. Boothroy commented that the tree ordinance was in the process of being amended and that the Chamber of Commerce had reviewed and made recommenda- tions to the proposed amendments. Boothroy felt the revision of the ordi- nance would take at least 2-3 months. Maynard made a number of comments regarding the tree ordinance and was requested to forward his comments to the Planning and Zoning Commission. Summerwill moved to approve the landscaping plans for 302, 308, 320 and 610 South Gilbert Street. The motion was seconded by Eckholt. The motion passed unanimously with Seiberling and Lafore absent. -Eckholt noted he had ini- tially opposed the 610 South Gilbert Street project; he said he was very encouraged by the appearance of the building compared to its original plan. OTHER BUSINESS: Alexander asked what the status of the exterior construction of the Prairie Lights store was on South Dubuque Street. Sumnerwill said she understood the windows for the buildings were still on order and as soon as they arrived, the exterior would be erected. Eckholt wondered if anything had been done regarding the appearance of the signage and landscaping at the Old Capitol Center. The Committee discussed the importance of maintaining a high quality appearance of a major building such as the Old Capitol Center. Haupert stated the Committee had made recommendations regarding the poor condition of landscaping and signage to the City Council over a year ago. Boothroy noted it was very difficult to enforce landscaping plans after a building was occupied. Alexander asked whether the City could finish the landscaping and bill the owners. Hauer suggested the Committee request staff assistance to investigate whether the signage and landscaping at the Old Capitol Center were in compliance with the plans submitted to the Committee. Wegman asked why the Committee was reviewing building renovations when the projects were close to completion. Boothroy said these reviews were being done as courtesy reviews since the building did not etend into the City Plaza and therefore not subject to Chapter 9 as presently enforced. Meeting adjourned at 5:30 p.m.