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HomeMy WebLinkAbout1984-04-24 Bd Comm. minutesMINUTES IOWA CITY HOUSING COMMISSION TUESDAY, MARCH 13, 1984 MEMBERS PRESENT: Krause, Logan, Ringgenberg, Trevor, Knox MEMBERS ABSENT: Haendel, Schlechte STAFF PRESENT: Kucharzak, Seydel, Nugent, Flinn, Kinney, Hencin RECOMMENDATIONS TO•COUNCIL: 1. The Housing Commission approves the Shared Housing Program as pre- sented and recommends it be forwarded to City Council for action. 2. The Housing Commission recommends that City Council approve the Shared Housing Program and direct staff to proceed in implementing program, which may include contracting with new or existing agency. The Housing Commission recommends that the City Manager secure professional services for project development and implementation of the Congregate Housing Program and that the Housing Commission Chairperson designate a member of the Commission to serve as liaison on the' project. 1. Meeting to Order - Meeting called to order by Chairperson Krause at 9:30 a.m. Shared Housing - Nugent presented a status report and distributed a draft of a job description for the coordinator and asked for input from the Commission. She indicated the Coordinator's role would be Public Relations, Training and Supervising Volunteers, and matching Applicants with Homeowners. Nugent reviewed the Operating Procedures Manual and discussed areas of concern, specifically contracting agreements, security precautions, appropriate matches, sufficient staff for follow-up, support services and ownership. Moved Knox, seconded Trevor, that the Housing Commis- sion approves the Shared Housing Program as presented and recommends it be forwarded to City Council for action. Approved 5/0. Commission discussed philosophy relative to coordination of pro- gram --whether should be done by city or private agency. Kucharzak advised that statistically programs run by private agencies are not as successful as those operated by governmental agencies, primarily because of funding. Krause indicated he favors the City rather than a private agency at least initially to start the program. Logan stated he thinks the City should start it, but is not in favor of City running such a program. Knox suggested setting up a new agency with a Board of Directors to oversee the program. Moved Ringgenberg, seconded Logan, that Housing Commission recommends that City Council approve the Shared Housing Program and direct staff to proceed in implementing program, which may include contracting with new or existing agency. Approved 5/0. 0 MINUTES IOWA CITY HOUSING COMMISSION MARCH 139 1984 PAGE 2 3. Congregate Housing - Need to get program moving discussed. Commission discussed need for professional services to assist staff in research and preparation of Invitation for Development Proposals. Krause solicited input from Bob Burns relative to scope of services required. Burns indicated would first need an overview of whole project for Commission response. Then critical task path including input from interested individuals and organizations before getting into design stage to ascertain whether focus is realistic. Commission discussed factors to be considered in selecting an appropriate site. Funding was discussed and Seydel reported approximately $450,00 to $500,000 available to write down low-interest loan, land costs, etc. Kucharzak advised communities do best if they combine public funds with private funds. Moved Ringgenberg, second Knox, that the Housing Commission recommends that the City Manager secure professional services for project development and implementation and that the Housing Commission Chairperson designate a member of the Commission to serve as liaison on the project. Approved 5/0. 4. Chairperson Krause read the Resolution of Commendation for Michael E. Kucharzak as passed and approved on the 7th day of March, 1984, and requested copies be provided to the City Council, his new employer, and his personnel file. Kucharzak thanked the staff and Commission for. their support. 5. Adjournment - Adjourned at 10:45 a.m. Approved by: Fred C. Krause, Chairperson E., RESOLUTION OF COMMENDATION FOR MICHAEL E. XUCHARZAX WHEREAS, the Iowa City Housing Commission is charged with the responsibility Of studying and making recommendations to the City Council on ways and means Of providing decent, safe and sanitary housing for all residents of Iowa City; and WHEREAS, this involves review of existing housing codes, making recommendations for changes, and hearing appeals to alleged violations; and WHEREAS, in the purview of this Commission they review the guidelines for the Housing Rehabilitation Program, make recommendations for changes, and review and approve loan applications; and WHEREAS, it is the role of this Commission to monitor the Housing Assistance Programs evaluate naede and make recommendations for additional units; and WHEREAS, this is a voluntary organisation; and WHEREAS, the Director of Housing d Inspection Services is responsible for the training of the Housing Commission and providing the support services neces- eary for it to fulfill its duties and responsibilities. NOW, THEREFORE, BE IT RESOLVED BY THE IOWA CITY HOUSING COMMISSION: 1. That MiahaeZ E. Kuchaaak, Director of Housing d Inspection Services from July 5, 1977 to March 30, 1984, and Acting Director of public Works from June 4, 1980 to July 17, 1981, BE COIMNDED for the services he provided and for the outstanding performance of his duties during his tenure at the City of row¢ City. 2. That Michael E. Xucharaak go forth to his new position knowing he is leaving many friends behind. 3. That Michael E. Xucharsak be extended beat wishes for continued success. 4. That the Michael E. Xucharaak fmmiZy have an enjoyable and safe journey, and may they find much happinese as they meet the new challenges ahead. It was moved by Krause and seconded by Knox that the Resolution as read be adopted, and upon roZZ call there were: AYES: NAYS: ABSENT: x Krause x__ Logan x 9aendel Ringgenberg x Schlechte x Trevor x Knox-Renfield Passed and approved this 7th day of Mach, 1984. MINUTES HOUSING APPEALS BOARD MARCH 13, 1984 MEMBERS PRESENT: Al Logan, Fred Krause, Beth Ringgenberg, Dane] Trevor MEMBERS ABSENT: Goldene Haendel, Janet Schlechte STAFF PRESENT: David Malone, Kelley Vezina, David Brown, Michael Kucharzak, Larry Kinney, Judy Hoard SUMMARY OF DISCUSSION AND ACTION TAKEN: Krause called the meeting to order. Assistant City Attorney Brown requested that a word change be made to the minutes. Ringgenberg made a motion to approve the minutes of the February 14, 1984, meeting with the amended change. Logan seconded the motion. The motion carried. RULING. 305 Inspector Vezina reported that the appeal requests for both of these properties have not been filed within the ten day filing period. Krause asked Mr. Huling what the reason was for the delay in the appeal which was more than three months late in being filed. Mr. Huling stated that he was the maintenance person for the two properties and did not receive the appeal letters from the owner until recently and was now requesting an appeal of two of the violations cited at both properties. Logan made a motion to grant appeal rights. Ringgenberg seconded the motion. The motion carried. The appeal for both properties will be heard an April 10, 1984. APPEAL OF JOHN NOLAN, 204 MCLEAN: Present: Marsha Fisher. Inspector Malone reported to the Board that this was an appeal of rent escrow eligibility. He stated that from the inspection of August 15, 1983, made by Inspector Hoard, one of the violations was not yet cor- rected. That violation was Chapter 17-7.H. screens not hung. Screens required by May 1st. Several windows are missing screens. Ms. Fisher stated that the screens for each window were at the property. She told the Board that there was currently an appeal before the Iowa Supreme Court and pending the outcome of the decision, the owner was planning to tear down the structure. She said that the tenants who lived at the property had a lease agreement with the owner and the condition of the property was considered in making the lease agreement. Krause suggested that an extension be given to May 1st to correct the violation at which time a reinspection would be conducted to determine if the window screens were present. Ringgenberg felt that this was too long of an extension to give and wanted to know why a reinspection could not be done sooner as Ms. Fisher stated that the screens were at the property. Inspector Malone stated that he had been at the property within the past week and the window screens were not determined to have been present. Kucharzak felt that the violations should be upheld and then a reinspection could be done 700 Housing Appeals Board March 13, 1984 Page 2 to determine if they were there. Logan made a motion to uphold the notice of rent escrow eligibility. Ringgenberg seconded the motion. The motion carried. APPEAL OF DANNY NEIDER, 2216 AND 2218 HOLLYWOOD BOULEVARD: Present: None. Inspector Vezina reported that he conducted a licensing inspection at 2216-18 Hollywood Boulevard on December 19, 1983. All of the violations that were cited at that time are being appealed. Inspector Vezina read to the Board the owner's reason for appealing. He stated that he would like an extension on putting in the windows until the weather conditions improve and he would be able to do the necessary digging involved. The first violation to be appealed was Chapter 17-5.I.(2)(e) basement unit lacks adequate egress. Basement bedroom l;.cks window area for egress. Inspector Vezina stated that the owner and his mother shared one unit of the duplex. Inspector Vezina stated that there was two side-by-side units. The basement area could be entered by going out into a hallway with a stairway to the basement. Kucharzak stated that he felt that there was in fact three dwelling units present and felt that this could not be considered part of the first floor unit because the dwelling unit on the first floor had to be exited in order to go to the basement unit and he did not feel that this could legally be called one dwelling unit. Assistant City Attorney Brown told the Board they may wish to defer action on the violations pending further investigation as to the proper zoning of the property. Ringgenberg made a motion to defer the further discussion and decisions pending the resolution of zoning questions. Logan seconded the motion. The motion carried. Ringgenberg wanted to know how this Problem could be avoided in the future as he felt a great disservice could be provided for the owner who might not have realized the extent of the problem until attending the Appeals Board meeting. Kucharzak replied that this was his first view of the total floor plan and that this problem could be avoided had the floor plan been drawn at an earlier time. APPEAL OF PHILLIP 6 MARGARET LAINSON, 918 - 18-1/2 NEWTON ROAD Present: Margaret Lainson. Inspector Hoard reported that she conducted a licensing inspection at 918 - 18-1/2 Newton Road on January 13, 1984. The first violation being appealed was Chapter 17-5.J.(1) Lack of required natural light. 918-1/2, second floor bedroom, has 8.76 square feet of natural light present, lacking the required minimum of 23.41 square feet. Inspector Hoard stated that there was one window in the room that opened to the south side exterior and the door that came into the bedroom had a window built in it so that light from the hallway could filter into the bedroom. Ms. Lainson stated that the property was originally used as a rooming house and that the second floor room had been approved for two people to reside in it, and that when it was converted to a duplex in 1978 or 1979, there was no violation cited for lack of natural light on the second floor room. She explained further that the side walls were such that if a window were put in it would not go to the exterior because of the slant of the roof. 700 Housing Appeals Boart. March 13, 1984 Page 3 Ringgenberg made a motion to grant a variance to Chapter 17-5.J.(1) Lack of required natural light. Trevor seconded the motion. The motion carried. Inspector Hoard said that she would be dismissing Chapter 17-5.K.(2)(b) Lack of required natural ventilation as a window air conditioner was present and the requirement for mechanical ventilation was therefore met. The last violation appealed was Chapter 17-7.8. Accessory structure not maintained in good state of repair. Garage, south portion of roof in disrepair. Ms. Lainson told the Board that the portion that was in disrepair was not part of the garage but was a shed addition, the roof of which could not be seen from the house as it was blocked by trees. Logan made a motion to uphold Chapter 17-7.8. Accessory structure not maintained in good state of repair. Ringgenberg seconded the motion. The motion carried. APPEAL OF MARGARET FRUEHOLZ. 421 - 21-1/2 S. LUCAS Present: Margaret Frueholz. Inspector Hoard reported that she conducted a licensing inspection at 421 - 21-1/2 S. Lucas on January 19, 1984. The first violation appealed was Chapter 17-5.J.(1) . Lack of required natural light. 421, basement, southwest bedroom has 10.11 square feet of natural light present, 11.02 square feet of natural light required. Inspector Hoard stated that there were two windows plus a window in a door to the exterior in the southwest bedroom. Ms. Frueholz stated that because such a small amount of addi- tional light was required she did not feel that the expense that would be incurred warranted the correction. Ringgenberg made a motion to grant a variance to Chapter 17-5.J.(1) Lack of required natural light. Logan seconded the motion. The motion carried. The next violation appealed was Chapter 17-5.N.(4) Lack of required 7 foot minimum ceiling height. 421, basement, southwest bedroom, has ceiling height of 611". Logan made a motion to grant a variance to Chapter 17-5.N.(4) Lack of required 7 foot minimum ceiling height. Trevor seconded the motion. The motion carried. APPEAL OF STEVE ROBERTS, 1015 MUSCATINE AVENUE Present: Steve Roberts. Inspector Hoard reported that she conducted a licensing inspection at 1015 Muscatine Avenue on February 8, 1984. The violation being appealed was Chapter 17-5.M.(1) Lack of required electrical outlet, first floor unit, southwest room, convenience outlets are 9 feet apart, lacking the required minimum distance of 11'6". Inspector Hoard stated to the board that this unit was owner occupied and that the outlets were on two different walls. Mr. Roberts told the Board that because the short additional distance that the outlets were apart, he did not feel additional safety would be achieved and that there was a third convenience outlet in the closet that could not be counted towards the two that were required by the Housing Code. He requested from the Board that a variance be granted while he occupied the dwelling unit. Logan made a motion to grant a variance to 700 Housing Appeals Boaru March 13, 1984 Page 4 Chapter 17-5.M.(1) Lack of required electrical outlet as long as the property was owner occupied. Ringgenberg seconded the motion. The motion carried. Logan made a motion to adjourn the meeting. Ringgenberg seconded the motiona motion carried. `"7"�4 Acting Chai.xpersm Minutes prepared by Judy Hoard for Chairperson Fred Krause. 700 MINUTES SENIOR CENTER COMMISSION MARCH 21, 1984 CONFERENCE ROOM Commission Members Present: M. Clover, B. Coen, H. Fox, B. Jackson, M. Kattchee. Absent: C. Browne, G. Scott Staff Present: B. Meisel, J. Smith Others: J. Lapitz, Greg Olson, R. Wagner Call to Order/Minutes: Bill Coen called the meeting to order at 3:10 p.m. The minutes of the January, 1984 meeting were approved as read. Chairperson's Report: Bill Coen reported that the Committee on Community Needs (CCN) has requested input from the Senior Center Commission about any community development and housing needs. Coen read from the CCN letter: "The primary objective of the COBG program is the development of viable urban communities by providing decent housing and a suitable living environment and expanding economic opportunities, principally for persons of low- and moderate -income." Commissioners listed the following suggestions to send to CCN: - Development of job opportunities for the elderly - Continue housing improvement programs for the elderly (rehab) - Development of shared housing programs - Encourage Congregate housing with services - Support peer counseling pilot program involving training by mental health professionals - Support construction of housing for moderate- to middle-income elderly Bill Coen suggested that the Commission needs to set a permanent meeting time. Commissioners agreed to hold Senior Center Commission meetings on the 2nd Wednesday of each month at 3.00 p m . Bill Coen reported about the Joint City Council Boards and Commission presentations which were held in February. Space Applications: Commissioners reviewed the space application from Greg Olson, a graduate student in the School of Journalism and Mass Communication. A copy of the questionnaire to be used in the research and a letter of recommendation from University faculty was distributed. Commissioners suggested that elderly be given the option of holding interviews in their own home or at the Senior Center. Greg Olson stated that 100 interviews are needed and would take three to six months to complete. Kattchee moved to approve the space application subject to staff approval of timing and availability of space in the Senior Center. Jackson seconded,motion decared passed (5 yes, 2 absent). 70/ MINUTES SENIOR CENTER COMMISSION MARCH 21, 1984 PAGE 2 The Heritage Agency on Aging has requested space in the Senior Center to interview prospective older workers for employment programs. Space for only one hour per month. Kattchee moved and Clover seconded the motion to accept the application. Motion carried (5 yes, 2 absent). Meisel reported that an anthropology student will be talking with elderly at the Senior Center about the comnunity's traditional folklore. Budaet Hearing Review: Commissioners listened to a tape recording of the January City Council Budget Review meeting. In reference to the Council meeting, Bette Meisel said that the Senior Center Commission, Council of Elders, and volunteers need to emphasize to the City Council the importance to them of the Senior i Center's activities and the need for an additional staff person to meet user demand for high quality program management and volunteer service.. Commissioners discussed setting up a committee to organize ongoing communication with City Council members. Kattchee suggested that the Johnson County Board of Supervisors needs to be contacted too. Ruth Wagner and Commission members agreed that the Older Americans Fair would be a good event to initiate involvement with City Council and Board of Supervisors. The Older American's Oay program committee will discuss further plans to involve public officials and report back to the Senior Center Commission. Commission Membership Discussion: Margaret Clover suggested increasing the Senior Center Commission member- ship to nine members, six appointed by the City and three appointed by the County. With nine members, a minimum of five members would need to be present to have a quorum. Moved by Fox, seconded by Jackson, to recommend that the City Council amend the by-laws changing the Senior Center Commission membership to nine members from the current seven members. The motion carried (5 yes, 2 absent). In response to Margaret Clover, Bette Meisel said that the age requirement issue for Senior Center Commission members has been settled. Senior Center Update: Bette Meisel reviewed the January and February attendance figures, Management by Objectives Quarterly Report, and the Senior Center Gift Fund Quarterly Report. Meisel said that CAHHSA has requested $30.00 to purchase a blood pressure cuff. Margaret Clover noted a special thanks to Jill Smith for work done on the Gift Fund Quarterly Report. Meisel reported that the PA system bid has been signed and should be installed by early May. The cost of the new PA system is $9,000.00 and will be installed by WMT of Cedar Rapids. Meisel stated that a preliminary study of the current heating and cooling system and review of an Air Balance Report needs to be finished before considering a new Energy Management System. 70/ r MINUTES SENIOR CENTER COMMISSION MARCH 21, 1984 PAGE 3 Bette Meisel reviewed Senior Center events. The Beauty Day Seminar and Quilting Lecture had good attendance. Additional classes have been planned due to the large interest in these events. A recent Dottie Ray Show reviewed Senior Center activities and received many favorable responses to the program. Jim Lapitz researched buying another pool table for the Senior Center. Lapitz found and purchased an antique/ restored pool table from the Masonic Lodge for the Senior Center. Bill Coen said a thank you note should be sent to Jim Lapitz acknowledging his generosity. Bette Meisel said she is working with two different CAHHSA committees. The Senior Center and CAHHSA are working together to better meet the health needs of the elderly. The Senior Center evaluation committee is finalizing their report. Commission members will receive a summary report of the evaluation. Meisel said that a person interested in Gerontology studies has volun- teered to coordinate the Senior Center participant evaluation of the Center's activities and programs. Lori Benz and Bette Meisel will attend Mid -American Congress on Aging Conference in Des Moines March 27-30. They will present a workshop on volunteerism at the conference. Bill Coen suggested contacting the Press -Citizen about the event. Meisel said there has been a request to open the Senior Center woodshop Saturday mornings. Commission members agreed to not open the woodshop Saturday morning until there is greater demand and staff is available due to the dangerous nature of the woodshop equipment. Bette Meisel said she spoke with Don Sehr regarding the Senior Center's signing -in procedures. Don Sehr commented that he does not believe in signing in when attending Senior Center events. Bette Meisel reported that Harold Donnelly recently attended a national conference and received a considerable amount of favorable comments about the Senior Center. Meisel reported that the Senior Center tour service has been filling its scheduled tours. A public meeting has been scheduled April 6 to get input about what trips should be planned. A new trip service contract will be bid on this spring. Commission members suggested charging a little extra for the trips to create a working fund. The money could be used to purchase reserved tickets for events or other necessary trip expenditures. Council of Elders' Report: Ruth Wagner introduced Jim Lapitz, the CoE representative. The Council of Elders has voted to change the terms of office clause in their standing rules. A committee has been working on Older American's Day plans. The nominating committee is organizing the election of CoE officers on Older American's Day. Ruth Wagner asked for a policy response from the Senior %O/ MINUTES SENIOR CENTER COMMISSION MARCH 21, 1984 PAGE 4 Center Commission about what to do about people who interrupt classes. It was decided that instructors should report any class interruptions to Senior Center staff. Zen Oi, sc— usL : Meisel reported that a Health Fair is being planned by the Service Providers organization and will be held on April 16. Responding to a request from City Manager Neal Berlin, Bill Coen said that the Senior Center Commission needs to evaluate Bette Meisel before June. Meeting adjourned at 5:25 p.m. 70/ MINUTES OF THE JOHNSON COUNTY/IOWA CITY AIRPORT ZONING COMMISSION MARCH 28, 1984 IOWA CITY CIVIC CENTER MEMBERS PRESENT: DONNELLY, LACINA, TIFFANY, PERRY MEMBERS ABSENT: BLUM STAFF PRESENT: ZERR, BOYLE GUESTS PRESENT: J. Pulchek Vice-chairman Lacing called the meeting to order at 7:09 p.m. The minutes of the last meeting were approved as submitted. Boyle presented a draft copy of bylaws for the commission to consider. A number of items in the bylaws were discussed and it was decided to have them presented at next months meeting for adoption. A number of items of the zoning ordinance were discussed and it was decided that the draft was near completion and that we would attempt to finalize it at next months meeting and set a public hearing date if possible. It was decided to hold a special meeting at the airport to review the approaches before next months meeting. Zehr was directed to set up that meeting and notify the commission. Meeting adjourned at 8:15 p.m. �7O'7_ MINUTES OF THE JOHNSON :OUNTY / IOWA CITY AIRPORT ZONING COMMISSION APRIL 6, 1984 IOWA CITY CIVIC CENTER MEMBERS PRESENT: BLUM, DONNELLY, LACINA, PERRY MEMBERS ABSENT: TIFFANY STAFF PRESENT: ZEHR Chairman Blum called the meeting to order at 1:33 p.m. A review of the approaches on the airport layout map was held. The areas in Johnson County that would be affected by the zoning ordinance were studied in great detail. All members present sthen-had Chairmaaerial review ofnthe rideproaches to the Iowa Cityairport { The aerial review of the approach proved very benificsl to all members of the co®ission. I Meeting adjourned at 3:00 p.m. 70� MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION WEDNESDAY, FEBRUARY 22, 1984, 4 P.M. CIVIC CENTER CONFERENCE ROOM MEMBERS PRESENT: Ehninger, Johnson, Sigrin, Terry, Madsen MEMBERS ABSENT: None OTHER PRESENT: Raymond Novick; Greg Browning; George Klingler, Director of Broadcasting at the U. of Iowa; Diana Beeson from Channel 28; Anita Stech and Joan Jehle from Access Iowa City; Connie Tiffany from ICPL; Jim Stoffer; John Forrest; Scott Buchanan. STAFF PRESENT: Shaffer, Brown RECOMMENDATIONS TO COUNCIL: None. MATTERS PENDING COUNCIL -COMMISSION DISPOSITION: Matters pending BTC consideration include: political cablecasting guidelines for state and federal candidates; performance test of the Iowa City cable system; discussion of the reserve funds; election of BTC officers. MEETING CALLED TO ORDER: Meeting called to order at 4:04 P.M. MINUTES: Ehninger moved and Madsen seconded to approve the January 17, 1984 minutes of the BTC. Unanimously approved. SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN: Mr. John Hess, who was selected as Production Coordinator for the BTS staff was introduced to the BTC. Possible new programming additions to the cable service were discussed. The Disney Channel and Nashville Network seem to be the two most likely additions at the present time. Stech of AIC (Access Iowa City) reported of upcoming meetings sponsored by AIC to assist community producers in their programming efforts, to elect a board of directors, and of AIC efforts to produce programming, including the Community Forum show appearing on Monday evening. The BTC discussed how to proceed in their efforts and consideration regarding the pending sale of Hawkeye. It was agreed Terry would initially meet with City staff to determine what procedures need to be taken, what options may be open to the City and several requests for cable service, will be provided service by March 2. On the matter of the University, Coralville and other communities' residents that are using Iowa City's access facilities, the BTC is awaiting communications from the University President's office to continue discussion. Coralville willb produced by r the approached office. Shaffer reported several programs being 703 Broadband Telecommunications February 22, 1984 Page 2 government channel. Shaffer reported on HR4103, the legislation currently in the House Energy and Commerce Committee. This legislation could greatly affect the city's ability to regulate cable and enforce franchise contracts. Shaffer reported of six complaints concerning cable service over the last month which he has resolved with Hawkeye. Blough discussed the pending sale of Hawkeye to Heritage. He said the staff would remain largely the same; that Heritage is not planning on changing anything except to bring Hawkeye "on line" with their computer billing service. It was pointed out Hawkeye now offers several services and facilities not included in the franchise agreement. Kalergis is supplying a list of what these services and facilities entail. It was unanimously moved and passed by the BTC that Hawkeye add Spanish International Network (SIN) program- ming to the Iowa City cable service. Blough agreed, and this service is to be offered on Channel 8 by March 1, 1984. Kalergis reported of new senior citizen programming to be offered on Channel 26 that is being produced by the Social Work department of the University. It was decided the political cablecasting guidelines for state and federal candidates use of Public Access Channel 26 needs to be clarified, and will be taken up at the next BTC meeting. ANNOUNCEMENTS: Terry left out the reports an today's agenda from the two subcommittees, the Institutional Network subcommittee and the Alternatives to Managing and Operating Channel 26 in order to shorten the meeting and prepare for the BTC Annual Forum which will follow the BTC regular meeting. The performance test of the cable system was also left off the agenda because a resolution of this matter may be forthcoming. The City Council will decide on the FY1985 budget in March. Terry has gotten no feedback on the BTC's request on the increase in salary for Shaffer, other than the positive feedback Council gave Terry when the matter was brought to their attention. Channel 28 was also left off the agenda because the Legal Department has not been able to respond to the BTC's request for assis- tance, due to their heavy workload over the last month, and now the pending sale of the cable company takes priority. Terry said he, Shaffer and City staff analyzed 45 applicants for Don Bailey's position, and after several interviews, Mr. John Hess was selected. Terry introduced Mr. Hess to the BTC. PUBLIC DISCUSSION: Mr. Raymond Novick asked what new channels may be added to the cable service in Iowa City. Blough said the cable company is looking at the Nashville Network, the Financial News Network, and the Country Music Network and some alternatives to foreign language programming. In the area of pay TV they are looking at the Disney Channel. In addition he said there has been a survey conducted regarding bringing the Playboy Channel to Iowa City. The survey results indicated 93% of the respondents said the fact that they would not take it should not limit its availabil- ity. 11% said they would probably take it, while another 15% said they might take the service. Blough said the most promising channels for Iowa City seemed to be Disney Channel and the Nashville Network. the FInancial News Network would be brought in to replace the current Financial News Channel. Some additional programming would be brought in to make the Financial News Network a 24 hour a day service. 7w3 Broadband Telecommunications February 22, 1984 Page 3 Mr. Novick said MTV has been talking about charging 10 cents per month per subscriber. Mr. Novick asked Blough if Hawkeye is planning to then charge subscribers for MTV. Blough said they are not, although this would amount to a large cost of about $14,000. He said the Arts and Entertainment Channel is also planning to charge 7 cents per subscriber. Madsen mentioned at this point there are now really only four channels (25, 31, 33, 35) available for use. Channels 11 and 18 can't be used for video purposes. One of the four usable channels needs to be reserved for leased access purposes. This only leaves three channels for new program- ming. Blough said they could fold up, composite or get rid of the AP news wire services, thus creating more space. Blough said 18 could be used for videoprogramming, although it is susceptible to many frequencies, such as the aeronautical band. Madsen said she would hope the BTC would have input into what pay channels were to be brought to Iowa City. Blough agreed that it is his approach to discuss such matters with the BTC. Stech from Access Iowa City (AIC) gave a report of the organization's activities. She said Feb. 28 they are conducting a critique session for community producers to help give them feedback about their programming, and to improve programming. On March 6 they will have their Annual Meeting, where they will be nominating people for the Board of Directors and discussing the pending sale of Hawkeye. Community Forum is a series of programs appearing Monday evening an Channel 26 that AIC helps produce. The La Leche League, the Crisis Center and the World Plowing Contest are upcoming.shows. She said AIC would like to offer their assistance in any way possible regarding the upcoming cable company sale. Terry announced that he and Johnson have been reappointed by the Council to the BTC for three year terms each. APPOINTMENT OF SUBCOMMITTEE REGARDING SALE OR TRANSFER OF CABLE COMPANY: Terry suggested that since he has been keeping in close contact with Shaffer and the City on this matter that he would like to serve, and one other person if the BTC wants, on this subcommittee. Johnson and Ehninger suggested full meetings of the BTC may be warranted because of the importance of this subject. Terry said no decisions would be reached of any importance until the full BTC had a chance to survey all the facts and make a recommendation. Terry suggested the subcommittee could find out from City staff and the legal staff to find out what procedures should be taken, what the City's options are, and what the BTC's role could or should be. It was agreed Terry would have an initial meeting with City staff and report back to the BTC. It was determined Monday and Tuesday evenings would be the best time for the BTC to meet subsequently on this subject. The next BTC meeting was tentatively scheduled for March 5, 7:30 P.M. PROVISION OF CABLE SERVICE TO ABER AVE.: This is an area that has not been served by cable yet a several requests for service from this area. Blough being built in this area, and that the plant should be area by March 2. id there have been said plant is now completed in this 700 Broadband Telecommunications February 22, 1984 Page 4 SHARING OF 'ACCESS COSTS WITH THE UNIVERSITY CORALVILLE AND UNIVERSITY Terry said he and Shaffer had tentatively scheduled to meet with the Coralville Council, but they were not ready yet and Terry and Shaffer were both involved with interviewing applicants to replace Bailey. Terry said he had written a letter to Mr. Dorsey Ellis of the University. Mr. Ellis responded and. said that Casey Mahon of the President's office would be contacting the BTC to further discuss the matter. We have had no communi- cations from Mahon to date. SPECIALIST'S REPORT: Shaffer reported that he, Mr. Hess and four interns have been very busy doing productions for the Government Channel 29 over the last month. The Telephone Break up and How it Affects the Citizen; Afro-American History in Iowa; a Police training tape; Historic Preservation; Riverfront Commission; the Annual Boards and Commissions Meeting and at least one training tape for the Recreation Dept. are some of the programs that have been produced or are being produced now. Shaffer reported on an update on HR 4103 from the National League of Cities. This article indicated that continued lobbying on behalf of cities and organizations concerned bout this bill should be kept up over the next few months, as this legislation will undoubtedly be dealt with by the House this year. Shaffer reported six complaints over the last month. He said he has been in contact with Blough about these complaints and that all have or are being resolved. Shaffer distributed handouts. he prepared that illustrate what cable programing was available in 1979, 1982 and today. Ehninger asked if a response had been sent to Mrs. Reeder, who complained about a program, the Nixon Memorial Theater, being shown on Channel 26. The BTC agreed they could not censor the program or keep it off the air. Kalergis said she would write a letter expressing the programming philosophy of the company and the rules pertaining to programming the channel. Sigrin asked Shaffer if, according to the CTIC article Shaffer sent out, Iowa City does still have basic rate regulatory powers. Shaffer said according to the article this is true, and that Boyle is further researching the subject. According to the FCC ruling the lowest prices basic service tier is still subject to local rate regulation. This has been an incentive for many companies to tier as much programing as possible. Iowa City remains a single tier system. HAWKEYE'S REPORT: Blough said the pending sale of the company has been taking up a lot of their time, and that Nile McDonald, Vice President of Operation for Heritage, has reaffirmed that most of what Hawkeye does not will remain the same. There will be an on line computer that Hawkeye will be tied into that will upgrade the billing service. Blough said the employees' salaries will remain essentially the same, and that there would be no changes in personnel. He also said the programming schedule would remain essentially the same, and that there would be no changes in personnel. He also said the programming schedule would remain essentially the same, according to Heritage. Blough said geographically, having a home office in Des Moines would make things a lot easier. Heritage is buying all but one of ATC's 703 Broadband Telecommunications February 22, 19B4 Page 5 systems in Iowa. Ehninger mentioned Heritage does not have a good reputation as far as supporting public access is concerned. Terry said he had met with McDonald, Slough, Shaffer and Melling and stressed the importance of continued support of access. Slough said he thinks McDonald sees the continued support of access as a requirement of the contract. Blough emphasized the importance to him and the company that the BTC proceed as quickly as possible. Sigrin asked if a time frame for the transfer or any negotiations had been established. Terry said no, but that a minimum of 60 to 90 days would probably be necessary. Stech pointed out that Hawkeye is now providing several things that are now in the original franchise agreement and that AIC is concerned about losing some of these services or facilities. Terry said he felt any incoming company would be obliged to offer the same level of services and facilities. Kalergis added she has been asked by Ehninger and Sigrin, in their subcommittee meeting, to make a list of all the things that Hawkeye is now offering above and beyond their franchise commitment. Johnson added this is an appropriate time to get input from the community about any problems they may have about the cable service or franchise, because now may be the best time to bring up and correct such problems. Kalergis said she contacted a representative of SIN (Spanish International Network) after the last BTC meeting. SIN may be willing to let Hawkeye take some of their programming, as opposed to all of it, and put it an Channel 5. Kalergis asked for input about what programs to select from SIN. She said she has also been working with Rick Altman, who has put her in touch with French government programming sources. Madsen and Johnson expressed concern that if "part time" foreign language programming is offered on Channel 5, that we may never progress to a full time foreign language channel. Madsen said she thought the demand for foreign language programming has come up consistently. She reiterated the franchise says foreign language programming will be carried when it becomes available and economically feasible. Johnson asked what would be the consequences of just putting SIN on one of the cable channels now, especially since it does not cost the cable company anything. Blough said the largest consequence would be the loss of their greatest asset, which is channel space. Johnson asked the BTC what they would think of devoting half of the day to Financial News (during daytime hours) and half the day to SIN programming (after Financial News stops, about 6 PM). Slough said he could do this. Madsen said that then any French programming obtained could be placed on Channel S. Mr. Novick asked what would be necessary to expand the number of channels in the system. Slough said it would cost about 3 to 3 1/2 million dollars to put in the necessary hardware. Madsen made a motion that the BTC goes on record as unanimously supporting the idea that SIN be provided as standard programming on an channel to be shared with the Financial News Service as of March 1, 1984, as the first step towards the exploration of providing other foreign language program- ming to the Iowa City community. Seconded by Johnson. Terry requested Hawkeye advertise the addition of this channel to let citizens know of this change. Unanimously approved. 7D3 Broadband Telecommunications February 22, 1984 Page 6 Kalergis said there will soon be a great deal more programming for the elderly on Channel 26, which is being produced by Tom Walz and several social work students. This will start on March 6. The programs will be cablecast on Tuesdays and Thursdays at 6:30 and Wednesday mornings at 10:30. OLD BUSINESS: Klingler said that since the BTC and Hawkeye has decided to put SIN on the cable service, he and University will withdraw their request to put SIN an Channel 28. He said they are attempting to carry more French programming and that carrying SIN on 28 is not longer an issue to them. He said they were never interested in carrying commercials on 28. Ehninger asked when the BTC reserve funds would be discussed. Terry indicated the next BTC meeting would be appropriate. Kalergis said she would like to have the political cablecasting guidelines added to the next BTC's agenda. She said she felt the current guidelines were aimed at local candidates, not national candidates. She current rules state that political programs can only be shown after the filing date for candidates. Since there is no filing date for state or federal candidates the rules are unclear for such candidates. Terry suggested this be put on the next BTC agenda. NEW BUSINESS: None. ADJOURN: Moved by Ehninger, seconded by Madsen to adjourn. Unanimously approved. Respectfully submitted, � rT Wm. Drew ffer Broadband Telecomnuni tions Specialist 703 VCU) . -_.... r7 MINUTESffim PLANNING & ZONING COMMISSION APRIL 5, 1984 7:30 PM CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Courtney, Horowitz, Jakobsen, Scott, Perry, Jordan, Blank MEMBERS ABSENT: None STAFF PRESENT: Knight, Boyle, Johnston SUMMARY OF DISCUSSION: Chairperson Scott called the meeting to order at 7:35 PM. Jakobsen moved and Jordan seconded that the minutes of March 8, 1984, be accepted as circulated. Motion passed unanimously. There was no public discussion of any item not on the agenda. Scott noted that the agenda would be rearranged to allow discus- sion of subdivision item S-8413 first. SUBDIVISION ITEM: 5-8413. Public discussion of an application submitted by Dean Oakes for approval of the final plat of Oakes Third Addition, 15.95 acres west along Oakes Drive extended; 45 -day limitation period: 5/7/84; 60 -day limitation period: 5/17/84. Knight referred to the memo from Karin Franklin noting the deficiencies for Oakes Third Addition which had not been met and recommending deferral on this item. Marion Neely, representing Dean Oakes, asked Boyle to speak on the status of the legal papers. Boyle stated that a substantial portion of the legal papers had been submitted. Neely said Shive-Hattery, engineer for applicant, promised to have the revised plat showing the storm water manage- ment basin and the 20 foot access easement to the basin to Planning staff today. Scott asked Knight if the revised plats were in. Knight said that Franklin had not mentioned the revised plats, however, there is a revised plat in the file. Scott stated that since it appeared the deficiencies had been met, the Commission could vote on this. Jakobsen moved to recommend approval of S-8413 which is Oakes Third Addition final plat subject to final approval of legal papers and construction plans and contingent upon City Council action to lift the northeast and east side development moratorium or provision of an agreement and a note on the plat deferring the development of Lot 7 - 10 until such time as the moratorium is lifted and contingent upon an easement through Lots 18 and 19, and easement to the stormwater management detention area through Lots 3 and 4 and sewer easements over Lots 7, 8, 9, and 10 in the event that they can be developed. Jordan seconded the motion. The motion passed unanimously. ZONING ITEM: Z-8407. Public discussion of a city initiated application for the rezoning of approximately 10 acres between Highway 1 Nest and Benton Street, along Harlocke Street and the proposed Harlocke Street extended; 45 -day limitation period: 4/27/84. 70T Planning & Zoning Commission April 5, 1984 Page 2 Knight explained that the application was for a downzoning from RM -44 to RS -5 for approximately a 10 acre area. Six existing lots located in Weeber's Third Addition have already been developed - four of which are for multi -family development and the other two for a single family dwelling and a duplex. The land north of Weeber's Third Addition is developed for multi -family development and the remaining land is undeveloped. Under RM -44 zoning a maximum of 435 dwelling units could theoretically be constructed, however, development to that density would not be possible in reality because of the topography, off-street parking requirements, and the need for a vehicular circulation system. Under the RS -5 zoning, a maximum of 54 single family units could theoretically be developed, but again the terrain and streets and other siting problems con- nected with single family dwellings would lower the number of homes which could be developed in reality. Knight stated staff had looked at trip generation rates provided by the Institute of Traffic Engineers Trip Generation Manual. A traffic count was taken on Benton Drive to check those figures, and the resulting trip generation rates were higher than those provided by the traffic engineers for multi -family development. From this analysis, it appears that further development at RM -44 density would highly impact' the trafficway network, particularly if secondary access is not developed for both the potential areas of multi -family develop- ment and single family development. Knight stated that it appeared a transi- tional zone would be desirable for the ten acre area, but staff does not feel a downzoning to RS -5 would act as a transitional zone. Therefore, it would not conform to the comprehensive plan. A transitional zone should allow uses of an intermediate nature. Options include RS -12, RM -12, or r44-20 zoning. RS -12 zoning, which is single-family in nature, would create difficult siting problems because of the terrain. RM -12 would reduce the number of units by 276 units. RM -20 reduces the units by about half and the traffic generation would not be much greater than RM -12 zoning. Because RM -20 and RM -12 zones both allow multi -family development, they would both allow the clustering of units. This is an advantage given the topography of this area. Knight pointed out that another alternative is RNC -20 zoning. The intent of this zone is to prevent existing multi -family uses within a neighborhood from becoming non -conforming, while also decreasing the allowable density of multi -family development. It would be the same density as RM -20. Knight also noted he had received a letter from William Tucker who is the attorney for Viggo M. Jensen Company objecting to any downzoning. Staff recommends that the RS -5 zoning be denied in favor of a downzoning to RNC -20 and RM -12. Scott laid out the ground rules before starting the public discussion. He pointed out that any formal action on this particular item would be deferred by the Commission until the meeting of 4/19/84 because it is the Commission's practice to allow two work sessions and two public hearings to occur before any formal action is taken. Scott requested that individual comments be limited to three to five minutes and that the neighborhood spokes people limit themselves to 15-20 minutes. Scott also requested that before they speak they state their name and address and sign in. Planning & Zoning Commission April 5, 1984 Page 3 Public Discussion James Johnson, 912 Weeber Street, stated he was speaking for himself and representing 36 families who own single family homes in this area. Johnson commended the Commission for their interest and patience and also the staff for the complete and comprehensive report. Johnson stated that traffic and transition zoning are the two issues on which their opposition to a large scale residential development is based. Current traffic loads, based on the trip generation rates in the staff report, are 300 trips per day on Harlocke and 500 trips per day on Weeber. If zoned RM -20, the trips would be about 7 times greater. He explained that it was the desire of the neighborhood that no access be allowed through Harlocke for any large development at all. He pointed out that the density of existing development is more like RM -12 or RM -20 now. They have RM -44 legally but not in fact. He stated that RS -5 could be an appropriate use of the area and if a park were put in this area, the RS -5 would enhance the economics of the area and not detract from it. David Dierks, 905 Weeber, presented a slide show showing the safety issues that concern the neighborhood. One slide showed the intersection of Harlocke and Weeber and how the lane narrows down to one lane. The slide showed the difficulty of cars trying to negotiate the hill in winter time. Dierks stated there are no sidewalks so the children must walk in the street to get to school or to the bus at the top of the hill. He mentioned that there was a fire in one of the dumpsters on Harlocke and that the fire trucks could not get to it because of the congestion of both legally and illegally parked cars. Daniel Bray, 948 Weeber Street, started by complimenting Mr. Knight on his courtesy and his thoroughness on his report. He stated that he had asked the City Engineer if Harlocke Street could be changed or regraded and the Engineer said it would be too expensive and could not be done at this time. Therefore, since Harlocke Street cannot be moved, he suggests that the multi -family zoning should be moved further east so as to protect the single-family neighborhood. Bray stated that the Comprehensive Plan did not consider the points made today, but this Commission can send the RS -5 recommendation to the City Council and ask them to change the Comprehensive plan. Calvin Knight, 425 Lee, from the Viggo M. Jensen Company explained that they are the present owners of the 4 acres in Weeber's Third Addition bordering on the east side of Harlocke Street. Knight explained that the property was zoned R3 -A when they acquired it back in 1966 for multiple family use. The present RM -44 zoning was established after extensive review and public hearings without any objections about a year ago. He stated the hope that the Commission would not consider changing the zoning that has been in existence for 20 years. Scott asked if there was any other public discussion. Scott asked if any Commission members wished to speak to the issue. Jakobsen stated that she has been on the Commission since 1975. During the preparation of both the original Comprehensive Plan and the recent update, meetings were held by the Commission an the average of twice a week. They asked people how they wanted their neighborhood zoned and how the Comprehensive Plan and Zoning Ordinance should look. In the past 9 years, she has been at meetings held in this neighborhood at least twice, and was very disappointed that no one 70�4 Planning & Zoning Commission April 5, 1984 . Page 4 attended any of the meetings. Jakobsen stated the Commission must weight the concerns of the City, neighbors, and developers. The Commission will weigh all the concerns and try to come up with an answer that the Commission considers reasonable. Horowitz questioned the staff as to what zone would allow duplexes, eight plexes and single family dwellings all at one time. Knight explained that this could only be done with a planned development as allowed in the OPOH zone. Horowitz questioned Bray about Weeber Street being completed in the future, and what the neighbors concerns would be at that time. Bray stated that they were aware Weeber would be extended sometime in the future. Knight said in the near future a street layout analysis should be done and ideally Weeber Street would never tie in directly to Highway I. Horowitz indicated she was sympathetic to the neighbors' concerns due to her experience with the 521 Kirkwood Avenue property. Jakobsen said she wished to have it known that she did not state a position tonight. She said the Commission needs to consider a compromise between RS -5 and RM -44. SUBDIVISION ITEM: S-8403. Public discussion of an application submitted by Hallmark Homes, Inc., or approval of the preliminary large scale residential development (LSRO) plan of Harlocke Ridge, located south of Benton, east of Harlocke Street, and north of Highway 1; 45 -day limitation period: waived. Knight stated that to date, no information had been received from the FFA regarding this project. He also stated that the City has not seen any plans for the extension of Harlocke to the south. Scott asked for any discussion on S-8403 that would not be redundant. Loren Hershberger, 912 Juniper Drive, requested that any action on the proposed LSRO be deferred until they can come up with a street plan to the south that would be acceptable. Jakobsen questioned if they considered extending the street to Miller. Hershberger said they have not as of yet. Jakobsen noted that she would like them to consider such a street pattern. Blank asked Bray if the traffic was the only concern the neighbors had. Bray stated traffic and a transitional zone were the two primary concerns and they also were concerned with the aesthetics and what the City will look like in the next ten years. Scott entered into the record the correspondence which has been received from the following people: Niederecker of 923 Harlocke, Graff of 1123 Harlocke, Yen of 953 Weeber, Reid of 917 Weeber, Detweiler of 1116 Weeber Circle, VanHoesen of 935 Weeber, Klimstra of 920 Weeber, Atchinson of 911 Weeber, Itaya of 954 Weeber, Simonian of 947 Weeber, McRoberts of 1100 Weeber Circle, Dierks of 905 Weeber, Johnson of 912 Weeber, Hendrickson of 1124 Harlocke, Knabe of jD el Planning & Zoning Commission April 5, 1984 Page 5 1101 Weeber Circle, Searle of 942 Weeber, McLaughlin of 811 Weeber, Hempel of 923 Weeber, Knutsen of 1118 Harlocke, Franklin of 1105 Weeber Circle, Dameron of 936 Weeber, Gosnell of 1125 Weeber Circle and Weismann of 941 Weeber. Additional correspondence has been received by all Commission members from the following people: Yen of 953 Weeber, Dierks of 905 Weeber, Knabe of 1101 Weeber Circle, McGinley of 1109 Weeber Circle, McLaughlin of 811 Weeber, Dameron of 936 Weeber, Hendrickson of 112 Harlocke, Gosnell of 1125 Weeber Court, and Hempel of 923 Weeber. Perry moved to defer zoning item Z-8407 and subdivision item S-8403 until 4/19/84. Blank seconded the motion. The motion passed unanimously. Scott thanked the all present for their interest and concern. He stated these items will be discussed on Monday, April 16, 1984, at the informal meeting of the Commission. The next public discussion will be on April 19, 1984, at 7:30 PM in the Civic Center Council Chambers. The meeting recessed at 8:55 PM and resumed at 9:03 PM. ZONING ITEM: Z-8408. Public discussion of a County initiated application for the rezoning of 19.92 acres east of Scott Boulevard and immediately north of Sunrise Village Mobile Home Park from CH to RMH; 45 -day limitation period: 5/7/84. Knight stated that the staff recommends that the Commission forward a comment to the County that the preferred zoning would be agricultural but that the rezoning of the 19.92 acres from CH to RMH is acceptable within the Area 5 policy statement. Scott explained that the mobile home park had been allowed under the existing CH zoning. However, the county had developed an RMH zone for mobile home parks, and is now proceeding to rezone existing park areas. Scott indicated that on that basis he did not feel that agricultural zoning was appropriate for this land. Jordan moved to recommend to the City Council that they approve a rezoning from CH to RMH. Blank seconded the motion. Jakobsen stated that she would like the minutes to show that she felt agricultural zoning was more appropriate for this area. The motion passed unanimously. ZONING ITEM: Public discussion of amendments to the Zoning Ordinance tree regulations.' Jordan moved to defer this until 4/19/84. Courtney seconded the motion The motion passed unanimously. OTHER BUSINESS: Public discussion of a request submitted by Richard Ziock for the designation of South Riverside Court as an officially approved place (deferred from October 20, 1983). 570 �Z Planning 8 Zoning Commission April 5, 1984 Page 6 Scott stated he had received a call from Mrs. Francis Hogan and she was of the opinion that Ziock did not own South Riverside Court. Boyle stated he had not seen an abstract but was aware that some title questions may exist. Scott explained the history of this to new Commission members. Perry showed Boyle a letter from the Security Abstract Company, which had been received previously, showing that Mr. Ziock owns this piece of property. Boyle stated that it shows Ziock holds the deed to the property but that does not necessarily mean that he has sole interest in the title. Scott questioned if the Commission could designate it as an officially approved place. Boyle said the Commission does not have the authority under the new code to designate it as an officially approved place. Horowitz questioned if the State Code would take precedence over the Municipal Code. Boyle said no it would not. Scott asked whether Mrs. Hagan could convert her property to a duplex. Knight answered that her lot did not have frontage and was nonconforming. She cannot, therefore, convert the use from the existing single family residential. Perry moved to dismiss Mr. Ziock's request to make South Riverside Court an officially approved place. Jakabsen seconded the motion. Scott and Jordan indicated they would vote against the motion to dismiss because it does not indicate a review of the merits involved. Instead, they wished to indicate their opposition based an the Commission's previous discussion. Motion passed 5 to 2 with Scott and Jordan opposed. Perry requested that a letter be sent to Mr. Ziock explaining the decision. Hororwitz requested the ComoiWon consider having Project GREEN present a slide tour of the parks and gardens. She said she will investigate this. The Commission members noted that time constraint would be the biggest concern on a presentation. Scott cautioned Commission members not to show feelings or state opinions before all input is received on the proposed Harlocke Avenue rezoning. Boyle reminded the Commission that it is acting as a public body for the public good and things should be open and fair. The meeting was adjourned at 9:42 PM. Minutes submitted by Jean Johnston. 70�