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HomeMy WebLinkAbout1984-05-08 Bd Comm. minutesMINUTES IOWA CITY AIRPORT COMMISSION APRIL 12, 1984 IOWA CITY CIVIC CENTER MEMBERS PRESENT: George, Lewis, Saeugling, Schmeiser, Tiffany STAFF PRESENT: Zehr, Brown GUESTS PRESENT: 0. Houston, W. Overman, S. White, L. Remich, J. Allison, J. Palmer, J. Cruise, J. Griffin, C. Griffin, E. Jones, H. Jones The meeting was called to order at 7:30 p.m. The minutes of the March meeting were amended by Schmeiser by changing the last paragraph of page one to read as follows, "W. Overman and E. Jones discussed locating the corporate hangar..." and Line 32 company was changed to 932 company in the last paragraph. The minutes were approved as amended. Manager Zehr presented the bills for the month and explained them briefly. In response to Schmeiser, Wayne Overman said the Howard R. Green Company consultant fees are based on multiplying their standard payroll times a multiplier factor. The current bill includes the preliminary design for the hangar project. The bills were approved for payment as presented. FAA GRANT STATUS: Fred Zehr explained that an official reply from the FAA as not been received. City Attorney Jansen has forwarded the property appraisal reports. The FAA's legal staff is currently reviewing all material. MEREDITH ORGANIZATION'S PROPOSAL: Jim Allison, representative of the Meridith Company, presented plans for commercial redevelopment of the Wardway Plaza area. The Meridith Company currently owns Wardway Plaza and is seeking to acquire the Eagles Club, the outlying feeder street and leasing some airport property. Allison requested the Airport Commission to postpone the decision on the Iowa City School District property from four to six months to allow for Meridith Company to do a feasibility study. Meridith Company is willing to pay $1,000 and make available the feasibility study in consideration of their request. Upon completion of the feasibility study, the Meridith Company will submit a proposal for development of the airport property. The Meridith Company wants to develop eight to ten acres of the airport property. PUBLIC HEARING ON THE SCHOOL BOARD LEASE: Fred Zehr stated that language regarding the airport access easemen needs to be clarified. The Iowa City School District does not want to give the Airport Commission unre- stricted access. Allison said Meridith Company would offer an unre- stricted access easement through their property. Schmeiser said it is important to decide the type of access the airport needs through the property. Brown advised the Airport Commissionthe proposed lease with the School Districts states, "Occasional traffic...", clearly stating that the access cannot be a'main entrance. Palmer noted that there has been various technicalities during lease negotiations with the City. City Attorney Dave Brown explained that in his absence, Dick Boyle was retained to initiate the property lease and that Boyle was unfamiliar with the City's procedures in handling such matters. John Cruise explained that 776 Page 2 the School District is in immediate need of storage space and cannot wait four to six months for a decision on the property lease. In response to Schmeiser, Palmer said there would be problems using the airport property on a temporary basis due to the investment in fencing and grading that is needed. Allison stated he would discuss with Meridith Company the possibility of allowing the School District to use part of the Wardway Plaza parking lot for temporary storage. Allison offered to meet with the School Board to discuss the specific expenses that would be incurred if the School District were to use the airport property on a temporary storage basis. Schmeiser stated that long-range planning is needed to establish policy for use of airport property. The Airport Commission decided additional information is needed for Meridith Company and the Iowa City School District before a decision about the property lease could be made. Public hearing adjourned at 8:45. It was agreed to defer action on the School District lease until a special meeting scheduled Thursday, April 19, 7:30 p.m. CORPORATE HANGAR: Airport Manager Zehr reviewed the April 11, 1984, letter from HM7 Dave Houston submitted an additional letter from HLM requesting permission to install an underground fuel tank and offering to pay a six cents per gallon flowage fee. He stated the benefits to the City would be full amortization of the building, rental income and fuel flowage fee income. Houston said an underground fuel tank results in safety concerns and HLM could obtain full insurance coverage. E.K. Jones said NATA is against allowing non -FDO fueling facilities. In response to Saugling, Houston said they use an estimated 49,000 gallons of fuel from the Iowa City Airport. Emmitt George expressed concerns that once one facility is allowed, additional private underground fueling facilities would be requested. In response to Schmeiser, E. Jones said he would make available to the Airport Commission and Dave Houston a copy of the NATA report on non-FBO fueling facilities. Schmeiser requested additional information from Fred Zehr. He suggested that Dave Houston and E.K. Jones refer any additional information to Fred Zehr. Emmett George and Dennis Saugling were appointed to a subcommittee to recommend a non-FBO fueling policy. Fred Zehr reviewed the Howard Green Company report, stating that the "T" hangars have been eliminated from the site plan. Zehr summarized the changes made on the current corporate hangar facilities plan. AIRPORT INDUSTRIAL PARK: Fred Zehr said a subcommittee should be ap- pointed t p- po n e oeve op ong-range plans for development of airport property. Lewis and Tiffany were appointed to a subcommittee to work on preliminary plans that will be reviewed by the Airport Commission. LEASE PROPOSALS: Zehr reported the Engineering Department is developing a egai ale�script%n on the Hinckley lease property that was under considera- tion. Streb lease has been taken over by the City. CHAIRMAN'S REPORT: Schmeiser reminded Airport Commissioners to review the Television Development Association of Iowa Tower Request. -776 t Page 3 COMMISSION REPORT: Tiffany and Zehr attended the Iowa Airport Conference and received information about a cost effective metal halide light -rotating beacon. Also, the FAA. will install an AWOS (Automatic Weather Observation System) system at the Iowa City Airport at no cost to the City in 1986. Meeting adjourned at 9:50 p.m. MINUTES AIRPORT COMMISSION APRIL 19, 1984 IOWA CITY CIVIC CENTER MEMBERS PRESENT: Schmeiser, Lewis, Saeugling, George MEMBERS ABSENT: Tiffany STAFF PRESENT: Zehr, Brown GUESTS PRESENT: Jim Allison The meeting was called to order at 5:15 p.m. MERIOITH ORGANIZATION PROPOSAL Zehr stated that the Iowa City School District is 'not interested in any temporary lease agreement and will make alternative storage arrangements on their own property. The Meridith Organization proposed to pay the Airport Commission ;1,000 and make available the airport property feasibility study in exchange for a six-month delay in any lease agreements of the airport's northeast quadrant (an estimated ten acres). Saeugling moved to accept the Meridith proposal. Motion seconded by Lewis, passed unanimously. Allison noted that he will make available the restaurant study. and supply monthly progress reports to the Airport Commission. Schmeiser requested that Allison contact the Airport Commission if the Meridith Organization decides against development before the six-month period ends. Zehr will forward this meeting's minutes to Allison. ULTRALIGHT. Schmeiser reviewed the request for an ultralight to land at the Iowa City Airport on June 8, 5:15 p.m., to refuel. The ultralight cross-country flight will be accompanied by a ground crew traveling via I-80, making the Iowa City Airport an ideal refueling stop. Zehr stated that the policy barring ultralights can be waived by the Airport Manager. The Airport Commission recommended that Zehr allow the ultralight to land at the Iowa City Airport. Meeting adjourned at 5:35 p.m. 776 MINUTES OF THE JOHNSON COUNTY/IOWA CITY AIRPORT ZONING COMMISSION APRIL 18, 1984 IOWA CITY CIVIC CENTER MEMBERS PRESENT: BLUM, DONNELLY, LACINA MEMBERS ABSENT: TIFFANY , PERRY i STAFF PRESENT: ZEHR, BOYLE, TE PASKE GUESTS PRESENT: C. RUPPERT, D. FISH, M.FISHMAN Chairmen Blum called the meeting to order at 7:00 p.m. The minutes of the Last two meetings were approved as submitted. There being no input from the public the first item on the agenda was discussion and adoption of the bylaws. It was decided to defer the item until the next meeting when more members of the commission could be present. A general review of the changes and correction made to the zoning ordinance was agreed to by the members present. It was decided to set a public hearing date of June 13, 1984 at 7:00 p.m. in the Public library, meeting room A. Copies of the finalized ordinance will be distributed to the concerned parties, Chairman Blum will be sending a letter to the County offices to request a change in the zoning of the land off the end of runway 06 which is consistent with the zoning ordinance. The next meeting is scheduled for May 23, 1984. Meeting adjourned at 8:30 p.m. 777 MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION REGULAR MEETING TUESDAY, MARCH 27, 1984 i CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Terry, Madsen, Ehninger, Sigrin MEMBERS ABSENT: Johnson MEMBERS EXCUSED: Johnson OTHERS PRESENT: Kalergis, Blough and Calderon of Hawkeye, Anita Stech and Joan Jehle of Access Iowa City; Connie Tiffany of the Iowa City Public Library; Scott Buchanan, Jim Stoffer and Cinda Stewart STAFF PRESENT: Shaffer, Helling, Brown RECOMMENDATIONS TO COUNCIL: j The BTC has adopted a resolution in support of the National League of Cities' position in regard to HR4103 for the Council's approval. MATTERS PENDING COUNCIL -COMMISSION DISPOSITION: Matters pending BTC consideration include: performance test of Iowa City cable system; political cablecasting guidelines for Channel 26 for State and Federal candidates; discussion of reserve funds; election of officers. MEETING CALLED TO ORDER: Meeting called to order at 4:03 p.m. MINUTES: Moved by Ehninger, seconded by Madsen, that minutes of the last regular meeting and annual cable programming input forum, both of February 22, 1984, be approved. Motion approved. SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN: Madsen will join Bill Terry and Drew Shaffer in any meetings of the BTC subcommittee on the company sale held with administration or staff. Shaffer will prepare a cursory study of municipal cooperative ownership management alternatives of the cable systems. Cinda Stewart will serve the BTC as recording secretary during the process of the proposed sale of Hawkeye. Terry says he sees no need for special meetings on the subject of the sale until Council gives BTC a clear directive. Shaffer said he would appreciate any input from Commissioners to his cursory study for Council. Terry asked the Commissioners to address any questions about the BTC or its operations to him. George Klingler has withdrawn his request for SIN on channel 28. .The municipal directory incorrectly identifies Flo Beth Ehninger as vice -chair of the BTC. Jim Stoffer described his university project profiling the BTC. Shaffer's job reclassification evaluation is %,71 Broadband Telecommunications Commission March 27, 1984 i Page 2 being reviewed with other City jobs by the administration and union. Election of officers was tabled until April. Anita Stech reported Access Iowa City's recent election of officers and the Board of Directors and announced the April 28 spaghetti dinner fundraiser. Access Iowa City is conducting its own study of non-profit management of access. Connie Tiffany asked that the library be kept informed of meetings on the proposed company sale. Heritage has asked the library to assign Hawkeye's liabilities to Heritage. Tiffany made a formal complaint to the BTC regarding poor signal quality on Ch. 20. Bill Blough will resolve the library's complaint. Mike Sigrin would like Ch. 26 to have a program guide similar to the library's for Ch. 20. Access Iowa City is looking into preparing a program guide for all the access channels. Hawkeye and the library are archiving several community producers' tapes to be placed on the library's computer catalogs. Kalergis expects installation of an Interface, necessary to the operation of the institutional network, by late April. Interest has been shown by some City departments in using the I -NET for data transfer. Madsen will write to the County, School Board and Mercy Hospital to initiate the meeting on their possible use of the II I -NET. An opinion from the City's Legal staff is needed before the BTC can take action on recommendations from the subcommittee on alternatives to managing and operating Ch. 26. A preliminary draft of new political cablecasting guidelines for CH. 26 was distributed. Legally qualified political candidates may have five hours of cablecast time per month when the guidelines are put into effect. Kalergis will prepare a final draft for BTC consideration in April. The cable TV related budget has been approved by Council as it stands. Discussion of reserve funds was tabled. A resolution in support of the position of the National League of Cities regarding HR4103 was adopted. The resolution will be forwarded for Council approval before being sent to representatives in Washington. The BTS received three complaints this month which have all been resolved. Terry, Madsen and Shaffer will meet with the University's Casey Mahon and Sam Becker to discuss student use of Iowa City's access equipment and other items. Scott Buchanan requested BTC support in encouraging Univer- sity funding of a student communications center patterned after the community programming center, a project sponsored by .Student Video Producers. Bill Blough reported for Hawkeye that everyone who wants service on Aber Drive has it. Terry distributed' hand-outs including a memo from Terry to Commissioners regarding last night's City Council meeting, unofficial minutes of that meeting, and a chronology of events and communications regarding the proposed sale of Hawkeye. Terry announced Madsen would be attending the forthcoming meeting between the administration, staff and the BTC subcom- mittee on the company's sale. Due to the extra demands made on Shaffer's schedule by the proposed sale, Terry announced Helling had agreed to the BTC's request for secretarial help to draw up minutes of Commission and single subcommittee meetings. Shaffer will be preparing a feasibility study at Council's request an municipal ownership and cooperative manage- ment of cable systems. Terry said that until the Council gives the BTC a clear directive on the matter of the sale, he sees no need for the BTC to hold any special meetings on the matter. Terry also encouraged any Commissioners who have concerns about the Commission or its operations to Broadband Telecommunications Commission March 27, 1984 , Page 3 feel free to contact him. Brown said he thought Shaffer would appreciate any input from any of the Commissioners regarding the study asked for by Council and that if the Commissioners wished to work individually or meet as a group to discuss the issues that such action would be appropriate. Terry informed the Commission that he had heard from George Klingler who has withdrawn his request for SIN on Ch. 28. Terry made note that the municipal directory has some errors, including listing Ehninger as vice -chair of the BTC. Terry introduced Jim Stoffer, a student in the University's planning department, who is doing the profile on commissions. Terry passed out a final draft of Shaffer's job evaluation for reclassi- fication requested by Personnel Director Anne Carroll. Madsen asked what the time table is for a decision in the guide to the salary raise for Shaffer proposed by the Commission. Melling said several City jobs are under review at this time by administration and union representatives but there was no firm timetable on it. ELECTION OF OFFICERS: Madsen noted the BTC by-laws require election of officers at the first regular meeting in April. After some discussion and comments by Legal, it was determined that election of officers would not be inappropriate at this time. Sigrin noted, however, that one of the Commissioners was absent. That being agreed upon as a consideration, election of officers was postponed by consensus until April. PUBLIC DISCUSSION: Anita Stech, co -coordinator of Access Iowa City, updated the Commission with regard to A.I.C.'s recent election of officers and a board of directors, and other recent and upcoming activities. Stech shared with the Commission copies of a memo prepared by her at the request of A.I.C. listing functions which would be carried out by a non-profit corporation administration of access in Iowa City. Stech said any comments or additions to the list would be appreciated. Commissioners may contact her or any member of the board of directors of A.I.C. Stech also noted that it might be advisable to inform Council at some point that A.I.C. is conducting its own study in the matter of non-profit management of access in Iowa City. An A.I.C. subcommittee on this issue will meet at the home of Joan Jehle, 126 North Friendship, Iowa City, at 7:30 p.m., March 29, 1984. Access Iowa City will meet at Hawkeye Southgate on April 3. A.I.C.'s next producer's feedback session if April 10 at 7:00 p.m, at Meeting Room B of the Iowa City Public Library. A.I.C. will sponsor a fundraising spaghetti dinner on April 28 at the Unitarian -Universalist Fellowship Hall. Tickets are available from A.I.C. members. Connie Tiffany requested that the library be kept informed of all meetings regarding the proposed company sale, in consideration of the library's having a lease at stake. The library has received two letters from Heritage to the effect that Heritage would like the library to sign over all of Hawkeye's lease liabilities to Heritage. Tiffany stated that the library and City's Legal staff are in communication on this issue. Tiffany asked whether Access Iowa City or the BTC's subcommittee on non-profit access management was investigating the possibility of having either Shaffer's office or the library manage access, in order to make use of 7;71 Broadband Telecommunications Commission March 27, 1964 Page A existing management capabilities as opposed to setting up a new bureauc- racy. Tiffany also registered a formal complaint with the BTC in regard to poor signal quality an Ch. 20, and handed out copies of the Ch. 20 programning guide. Tiffany described the nature of the problem and outlined measures taken by the library to work with Hawkeye engineer Lee Koesler which has so failed to correct the problem. She also noted the BTS had been notified and a log of the problems with the channel have been kept, but currently the extent of the problem amounted to Ch. 20 being "unwatchable." Terry noted he had observed the disruptive action on Ch. 20 himself and advised Tiffany that she worked directly with Hawkeye Manager Bill Blough to correct the problem. Blough said he was only aware of the difficulty insofar as it was connected with cable torn down by Hawkeye Waste, which has happened more than once. Some discussion ensued on other possible sources of the disruption. Blough said he would look into it personally. Terry expressed appreciation of the library's use of its character generator. Sigrin commented favorably on the Ch. 20 programming guide and said he would like to see a similar one developed for Ch. 26. Sigrin also said he had received a listing of several hundred tapes prepared for Ch. 26 and Ch. 5, and it is his understanding that these tapes are in the process of being archived. Tiffany said the archiving of tapes is a joint Hawkeye/Library project begun by her and Kalergis last year. Tapes donated by Hawkeye are entered on the library's computer catalog and placed on its shelves. Anyone with a library card may check them out, or they may be viewed at the tape carrellons in the library. Kalergis noted that some of the titles on the list sent to Sigrin are in the process of being dubbed to half inch format and are nut currently available to the archives. Kalergis also noted a lay -out for a programming guide for all the local channels is an agenda item for the April 3rd A.I.C. meeting. Kalergis and Blough commented on the possibil- ity that such a guide could be included with Hawkeye's monthly billing. Tiffany asked for a clarification on whether the BTC is considering a non-profit management of Ch. 26 or all the local channels. Ehninger noted the BTC was concerned only with Ch. 26 on this issue. PROGRESS REPORT FROM SUBCOMMITTEE ON INSTITUTIONAL NETWORKS: Madsen briefly reviewed the information given in her report: what's in place now on the network; ways in which the network might be put to use, and the current status of the project. Kalergis.reported she has been in contact with someone from ATC who is working an an interface which will make it possible for an individual at a user location to talk to the library's computer via the I -NET. This piece of software (the interface) is the key to making the whole system functional and is currently working in a laboratory setting at ATC. Kalergis said she is still optimistic that this interface will be available and installed here by the end of April. Madsen asked about an earlier pilot study. Shaffer said he had held off on that because of additional information he was seeking from some City departments regarding data banks, but that the proposed sale of the company had since intervened in the finalizing of the study. Madsen asked for comments from the other Commissioners an how to proceed. Shaffer said he and Terry had discussed this and he was waiting for further comments and feedback from Helling regarding interest on the City's part in use of the I -NET for data transmission. Shaffer said he would proceed with the survey he is doing. Shaffer and Kalergis agreed to follow-up on 77i' Broadband Telecommunications Commission March 27, 1984 , Page 5 the Senior Center project for I -NET use. Kalergis suggested those interested might like to visit Muscatine to see how its I -NET is set up and operates. Shaffer reported on I -NET projects in Longmont, Colorado and other locations which may be of interest to the Commission and said he will continue to collect pertinent information on other cities' activities with regard to uses of the I -NET. Terry asked Madsen to write a letter to the County, School Board and Mercy Hospital inviting them to a meeting to discuss the feasibility and interest in extending the I -NET. There was some discussion of this and Kalergis and Blough made further remarks regarding the school's use of the reverse capability of the subscriber network. The I -NET would have to be built and expanded to include the high schools in order for them to make use of the 1 -NET itself, but the reverse capability could be activated so that live programming could originate from the schools. Ehninger noted the County Board of Supervi- sors has indicated some interest in having their meetings cablecast. Madsen will rough draft a letter with Shaffer to the aforementioned principles. Madsen also will meet with Shaffer and Terry one week from this Wednesday to discuss progress. Kalergis asked that the reading of the word "could" in relation to additional I -NET drops being installed be a very conditional one. Additional drops add to signal leakage, Kalergis said. Blough encouraged the Commission's further study and follow-up on this matter saying it is this kind of work and sharing of ideas which gets a job done. Stech noted an upcoming Hawkeye/Grant Committee/A.I.C. workshop on April 12 which might provide insight to Madsen in the targeted groups an possible uses of the I -NET. ON Ehninger distributed copies of the subcommittee's report and noted a need for an opinion from the City Legal staff before the Commission can take any action on the subcommittee's recommendations. Ehninger requested that after receipt of such legal opinion and following the Commissioner's review of the report, that a major portion of a future BTC meeting be devoted to this issue. Sigrin made some further comment as to the subcommittee's findings and concurred with Ehninger's remarks. Terry and Madsen agreed they would like to have an opportunity to study the report and hear from Legal before commenting. Terry thanked both subcommittees for their time and efforts and agreed a major block of time at the next meeting of the BTC could be devoted to the matter. POLITICAL CABLECASTING GUIDELINES FOR CH. 26: Kalergis distributed copies of the preliminary draft of a report showing areas where Hawkeye's support for community programming has differed from franchise requirements. The report cites a variety of operational practices; among them: increase in staff from the required three full-time positions to four and one-half; an increase from four hours of training sessions per month as stated in Hawkeye's proposal to 25 hours of workshops per month in addition to workshops on demand for the Red Cross, womens' groups and others; NFLCP participation; and Hawkeye's awards festival. The final draft of this report which Kalergis will prepare for the April meeting or sooner will include figures for fiscal outlay in these regards. Kalergis also distributed the proposal for changes to be OUR Broadband Telecommunications Commission March 27, 1984 Page 6 made in the Ch. 26 political cablecasting guidelines. Kalergis made some explanatory remarks concerning timeframes and allotments of playback time which would go into effect under the new guidelines. One primary change is that each legally qualified candidate may make use of five hours per month of playback time. Madsen requested some clarification as to differentiation in effective dates between state offices and local and county offices. Shaffer asked whether the five hour figure had been arrived at arbitrarily. Kalergis stated this had been determined after a downward revision of the previously allotted 20 hours per month. Kalergis also noted she would be willing to eliminate differentiation in effective dates for the various offices. After general discussion as to some changes and clarifications the Commissioners would like to see in the document, Terry asked Kalergis to make corrections and send a copy to Johnson. The Commission will vote on this at the next meeting. Kalergis asked for a directive regarding current guidelines prior to the implemen- tation of the new rules and timeframes. Kalergis said her recommendation would be to adopt the phraseology "no advertising to promote a political candidacy shall be allowed except as set out in these guidelines." Terry said Kalergis' own recommendations would be satisfactory. CABLE TV RELATED BUDGET AND RESERVE FUNDS: Madsen asked for an explanation of a $6500 item put in and taken out of the budget. Shaffer said this was the equipment replacement fund and had not been taken out as such but entered in another line. Shaffer handed out copies of the budget which has been approved by City Council as it stands. Shaffer and Melling made further comments in explanation of which timeframes and sums were represented by this budget. Discussion of reserve funds was tabled. HR4103; RESOLUTIONS/RECOMMENDATIONS: Shaffer said it was still a good time for the Commission to have input to representatives in Washington on HR4103. A draft of a resolution for the Commission's consideration was included in the packet from Shaffer, along with other information in regard to the legislation. The draft is in support of the position adopted by the NLC in New Orleans in November, 1983. Terry moved and Madsen seconded the resolution as drafted by Shaffer be adopted. The motion was approved unanimously and, as the resolution states, will be sent to City Council for their approval. BTS REPORT: Three complaints from this month have been resolved by the BTS, not including the library's complaint about Ch. 20. Shaffer asked the Commissioners for any input in regard either to 4103 or the feasibility study requested by Council on municipal ownership/cooperative management of cable systems. Terry announced that Shaffer, Madsen and Terry would meet with Casey Mahon, Associate Vice -President for Financial Affairs, and Professor Sam Becker of the University tomorrow morning regarding equip- ment usage. Terry said he expected the tone of the meeting to be friendly. Ehninger said she would like to know what equipment the University would have when the new Broadcasting/Film building is complete. Kalergis said her information is that in general student usage of commu- %7 Broadband Telecommunications Commission March 27, 1484 ' Pane 7 nity programming equipment is for. non -classroom related projects. Terry said the meeting would highlight past problems with student use, the University's new equipment, and encourage maintenance of the current lowered student demand on Hawkeye's equipment. Kalergis asked that Terry relay a query to Ms. Mahon as to whether student programs produced by students using entirely University -owned equipment might be cablecast on University Ch. 28. Madsen noted the Commission has not yet determined its own position with regard to responsibility for Ch. 28, but Slough said without the work of the BTC on behalf of access itself, the University probably wouldn't have the channel to begin with. In response to a question from Ehninger regarding University use of cable space for data transfer, Slough said he had referred the matter to ATC Corporation Development. Slough expressed his concern about the University's inten- tion of using four channels for this purpose. Shaffer concurred with previous comments regarding past high use of equipment by students, remarking also that at the time this was a problem, there was also a problem with maintenance of the equipment which may have contributed to the overall drag. Calderon said both student and general use of the equipment has dropped off. The library's equipment, Tiffany said, is booked three to six weeks in advance and her feeling is there is a large amount of class related editing being done on the library's equipment. This may be attributed in part to a lessening of demand on Hawkeye's equipment, which is tied to community programming, whereas the library's is not. Scott Buchanan suggested the Commission might encourage the University's support of Student Video Producers as a means of alleviating student demand an Hawkeye's equipment. S.V.P. is trying to generate intdrest in and funds for a student sponsored and operated video produc- tion center based on a model of the community programming center. HAWKEYE'S REPORT: Slough said everyone who wants service has it. Responding to a question by Terry, Stough said he believed the problem with Ch. 20 related to cable behind the Historical Society building damaged by Hawkeye Waste Manage- ment. Slough said he would investigate the problem with Ch. 20 thor- oughly. NEW BUSINESS: None. ADJOURNMENT: Adjournment at 6:00 p.m. Respectfully submitted, William rew Shaffer) j Broadband Telecommunications Specialist %f IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING THURSDAY, APRIL 26, 1984 4:00 PM ADMINISTRATIVE CONFERENCE ROOM MEMBERS PRESENT: Bovbjerg, Cavitt, Drum, Grimes, Gritsch, Pegnetter, Willis, Zastrow MEMBERS ABSENT: Lyman STAFF PRESENT: Eggers, Jehle, Craig OTHERS PRESENT: Pat Forsythe, Foundation Coordinator; Library practicum students and University of Iowa Library school class President Cavitt called the meeting to order at 4:00 PM. Minutes of the March 22nd Regular Meeting were approved. Zastrow/Drum. Disbursements from April 1 and April 15, 1984 were approved. Zastrow/Drum. The Director reported on the following: 1. The report on the status of the FY84 budget was overly optimistic due to the Director's inability to add correctly. There will be almost no excess funds. 2. The disbursement list for April 1 includes a long-delayed payment to CLSI for catalog terminals on'order since last May. This payment includes the last dollars from the new building project - spending which stari:ed in FY76 with a $34,000 allocation from the City Council for planning. 3. The sale of Hawkeye CableVision is still pending. In the meantime, both the Cable Commission and Access Iowa City are proceeding with their research on a non-profit corporation to manage some or all of the cable TV access functions. I will attend a joint meeting this evening to further explore this issue. 4. The Library's Art Advisory Committee has recommended the purchase of two photographs by Mark Tade for the circulating art collection. They used the $400 the Board approved at the February meeting for our annual purchase of local art through the Johnson County/Iowa City Arts Council. The photographs, Oriental Poppy N3 and Oriental Poppy N28, are currently on display at the Iowa State Bank and Trust Company loan office in the Arts Council "Floral Image" show. 5. A copy of the revision to the Open Records Law section about library circulation records as an exception to the open records law was included in the packet. The new language makes it necessary for an investigating officer to prove there is a strong rational connection between the crime of the person under investigation and the requested release of information regarding that person's circulation records. The Director reported that since April 9 the Library is refusing to issue new borrowers cards to students living in dormatories, fraternities and sororities. It Js less than 6 weeks until those facilities are closed for the summer and it takes more than 6 weeks to complete the notice cycle for overdue materials. The same procedure is planned for the summer session. This parallels the Library's policy on temporary cards; they are not issued to people who will be here less than 6 weeks. Eggers asked the Board if they wanted to deal with this as a policy issue but there was general consensus that this was a valid 779 IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING THURSDAY, APRIL 26, 1984 4:00 PM ADMINISTRATIVE CONFERENCE ROOM PAGE 2 procedure for administering the borrowing policy. Eggers explained that circulation rules is one of the areas that needs clarification as to what is policy and what is administrative rules. It should be discussed by the proposed sub -committee on policy and by-laws revision. President Cavitt reported on her attendance at the Iowa Library Trustee Associations March 30-31 conference for library trustees. She congratulated Zastrow who had planned and chaired the conference. Charles Drum also attended. She also announced that Zastrow is now the regional vice president for the American Library Trustee Association. This puts him on the Executive Board of that organization. Cavitt thanked the several Board members who attended the FRIENDS annual meeting and volunteer recognition ceremonies. It was a well-planned and wel attended meeting. Drum was the main speaker and the highlight of the evening was the presentation of certificates of appreciation to members of the West High School special education class who have prepared the mailings for the FRIENDS newsletter all year. Cavitt reminded Board members about the telephone campaign they are helping the Foundation with on May 2 and 3. She has appointed Grimes to replace Drum an the Foundation Board. She asked the Board to consider setting a regular term for Library Board o appointments t Board Foundation Board. Presently they serve at the pleasure the Cavitt said she felt the Library Board should keep in closer touch with the Foundation Board and to be more conscious of what the relationship between the two' groups should be. While no serious problems exist today, as the organization grows there is the potential for a conflict over purpose and direction. She suggested that perhaps a Library Board member should always be president. She described the Foundation Board's recent efforts to expand their Board in order that they could have more experienced fund raisers on the Board. Cavitt.asked them to consider the danger of vastly outnumbering the Library Board representatives if they enlarge the Foundation Board this way. The Foundation agreed and is now looking for another way to solve its problem. Discussion followed with a general agreement to continue to consider and monitor this issue. Cavitt appointed the following committees: Bylaws: Bovbjerg, chair; Grimes and Drum. Evaluation of the Director: Cavitt, chair; Pegnetter, Zastrow. Nominating: Gritsch, chair; Drum and Lyman. Cavitt reminded all Board members: If you can't attend a Board meeting, it is your responsibility to notify the President or the Library Office. The Board almost didn't have a quorum in March. 7 79 r. IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING THURSDAY, APRIL 26, 1984 4:00 PM ADMINISTRATIVE CONFERENCE ROOM PAGE 3 Willis. reported for the Foundation. She said a sub -committee is looking for ways to expand the fund raising arm of the organization. Instead of increasing the Board, the committee is now considering developing a fund- raising committee with only the chair on the Board. The proposed committee would be structured for a rational segmenting of the community for solicitation purposes. Next year's officers will be John Koza, President; Nancy Willis, Vice-President/Secretary; Jim Scanlon, Treasurer. Eggers reported for Tom Gelman about the FRIENDS. Gelman is interested in maximizing and fine-tuning the FRIENDS current projects before considering new ventures. Friends and Foundation representatives had another meeting of their ad hoc joint committee on April 25. They are continuing to exchange information about their respective organizations and to agree on J how each group will describe and promote the other in their brochures and 1 other communications. The Board considered the Director's request that $12,000 from the Gifts and Bequest Fund be added to the Library's materials budget in FY85. The Board has allocated $10,000 each year for the past 3 years. During that period, the operating budget for library materials has increased considerably and if the share from gifts is to be maintained, some increase is needed. Eggers explained that the materials budget will be allocated between children and adult and between print and non -print on a.formula that factors in circulation and average unit cost. After subtracting earmarked funds for periodical subscriptions and standing orders (about 27%) plus a contingency fund, the balance will be distributed 61% to adult print, 18% to adult AV and 21% to children's materials (print and non -print). The Board reviewed the status of the Gifts and Bequest Fund with an un- encumbered balance of $23,133. Eggers said this figure was a little "soft" but that also the annual interest on the fund would be posted during the 4th quarter. The 3rd quarter report for FY83 was also reviewed and found to have had a $21,000 unencumbered balance. On a motion by Bovbjerg and seconded by Drum, the Board approved $12,000 for the FY85 materials budget. The Board reviewed the 3rd quarter goals and objectives report prepared by the staff. Eggers described the reorganization that had taken place in three departments to improve productivity - and how continued increases in use had nullified much of that gain. She pointed out other highlights from the report: Estimates on increases for FY84 made when the budet was prepared in the fall of 1982 are right on target for circulation ?a 7% increase) but are 50% under the year-to-date increases for people into the building (up 7%) and the number of registered borrowers (up 12%). The best selection of library materials was available the week before Christmas when only 15% of the collection was checked out (versus 22% in March). (continued) 77q i 1 IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING THURSDAY, APRIL 26, 1984 4:00 PM ADMINISTRATIVE.CONFERENCE ROOM PAGE 4 The Library's new efforts to narrow the scope of its public information efforts and to target it towards specific groups who use the Library less than others evidently is working. This and next year's target group is the elderly. Efforts to make them and others aware of services for the homebound, for example, has helped increase the use of this service by 200% during the 3rd quarter. The meeting was adjourned at 5:15 PM. The next Regular Meeting of the Library Board of Trustees will be Thursday, May 24, 1984 at 4:00 PM in the Administrative Conference Room. Ron Joa Jehle, Rec der Lolly VggAs, Recorder 779 REVISED MINUTES HUMAN RIGHTS COMMISSION FEBRUARY 27, 1984 7:30 P.M. SENIOR CENTER MEMBERS PRESENT: Reed, Felton, Jordison, Gill, Futrell, Hawkins MEMBERS ABSENT: Torres, Scupham, Barcelo STAFF: Williams, Klein GUESTS: Eckerman, Sparks RECOMMENDATIONS TO CITY COUNCIL: None. RECOMMENDATIONS TO CITY MANAGER OR STAFF: None. SUMMARY OF RELEVANT DISCUSSION: 1. Meeting was called to order at 7:35 by Vice Chairperson Futrell. 2. It was moved by Jordison and seconded by Gill to approve the minutes of January 23, 1984, as circulated. The motion passed unanimously. 3. Elections of Officers A. Chairperson - Fulton nominated Futrell. Jordison seconded. Hawkins moved that the nominations be closed. Futrell was elected chairper- son unanimously. B. Vice -Chairperson - Gill nominated Scupham. Felton seconded. Hawkins moved that the nominations be closed. Scupham was elected vice -chairperson unanimously. C. Secretary - Jordison nominated Williams. Reed seconded. Hawkins moved that the nominations be closed. Williams was elected secretary unanimously. 4. Complaints Pending: A. E/R, 8-28-8103. The Respondent has been sent a letter further clarifying the monetary items in the conciliation agreement. B. E/R, 5-3-8305. Gill discussed how the team was continuing to work on conciliation. 5. Cases in Legal - There are four cases in legal. 6. Cases Opened - Four cases have been opened. 7. Cases Closed - One case was closed due to a lack of jurisdiction. is ■ Human Rights Commission February 27, 1984 Page 2 Community Education - Klein discussed what she had organized for Women's History Week - a panel of eight women representing a cross-section of the community who would reminisce about the "women's movement" in Iowa City. The panel discussion is scheduled for Thursday, March 8, 7-9 p.m., Room A, Public Library. Refreshments will follow. Other outreach activities included the distribution of the Commission's complaint form which has been folded within the housing brochures which have been distributed just about everywhere racks exist. The Fair Housing Activities Plan was discussed. Futrell mentioned that when she attended the annual board and commission meeting she received feedback which indicated the Commission is now considered an objective group. Futrell suggested the Commission consider having an in-depth discussion on the community education activities and their image because perhaps we are sending mixed signals. Felton agreed that we may be doing that inadvertently since the whole Commission has not discussed the community education projects. For instance, Felton stated when she reviewed the Fair Housing Activities Plan she was a bit taken aback by b8 (testing). Klein stated she personally felt a need for clarity. The Commissioners agreed to discuss their community education approach after the proposed changes to the ordinance were taken care of. Education of local businesses - Their accessibility to non-ambulatory customers. The discussion began with Klein referring to the letters written by her to Kate Sparks and Tom Jones. On the advice of the state commission we had accepted a complaint from Kate Sparks alleging discrimi- nation due to the inaccessibility of a local record state. Later after accepting the case the Assistant City Attorney advised us of our lack of jurisdiction buildings built before 1965 did not have to be accessible to non-ambulatory persons. Klein went on to describe how she had researched the availability of funds which businesses could use to make buildings accessible. Industrial revenue bonds are a possibility. At one time businesses were able to get tax breaks up to $25,000 for the purpose of making their businesses accessible - a bill is now before the Iowa legisla- ture to reinstate the tax break. At this point the guests (Sparks and Eckerman) joined the conversation: Sparks listed one of the businesses she had found inaccessible to her: the Iowa Book and Supply, the True Value Lenoch & Cilek building, however, removed their architectural barriers and it was not only for people like her in a wheelchair but also for their older customers who were not able to walk up the stairs. Sparks also stated the City of Iowa City had an opportunity to buy accessible buses but chose not to do so. The University of Iowa has an accessible bus but is does not suit the needs of everyone in the community. Sparks gave an analogy - if people do not shovel their sidewalks the City shovels it for them and then bills the owner. Sparks felt if businesses aren't accessible they should be made so and then billed. The discussion continued with Eckerman describing the problem he also had with local transportation being accessible. Eckerman said Iowa City spent $3 million on buses yet none of them were accessible to non-ambulatory persons. Eckerman went on to state that other than Cedarwood Apartments, there were no apartments in Iowa City where disabled people (in wheelchairs) could live. Eckerman further described how difficult it was for someone in a wheelchair to enter the Old Capitol Center or the Courthouse and how the Senior Center was not safe because a month ago the fire alarm went off, he was on the second floor, no one knew M Human Rights Commission February 27, 1984 Page 3 he was up there, the elevators were turned off and had it been a real fire he would have burned to death. In regards to accessible apartments, Sparks said she spoke to the City Building Inspector and the apartment complexes that had been recently built have apartments that meet the measurement regulations but the accessories for disabled tenants are not in the apartments and won't be until the apartment is rented to a disabled person. As far as Sparks was concerned the building manager or owner, unless forced, could always tell disabled potential tenants no vacancies existed. The discussion continued with comments being added by the Commissioners: Felton felt the Commission must come up with recommendations for resolving the accessibility problem that were reasonable and feasible. Perhaps something could be worked out with places the size of Iowa Book 8 Supply. Felton further stated that what is needed is information on the options available to making businesses accessible. What have other businesses done? Gill suggested a list of all non -accessible businesses. Felton emphasized the need for workable recommendations and volunteered to help organize an approach that would help people listen to this issue. Jordison, Hawkins, Sparks and Eckerman volunteered to assist - Felton is the Chair of this ad hoc committee. Futrell suggested the Committee get in touch with a county commission that also may be looking into the issue of accessibility. The ad hoc committee will focus on public buildings becoming accessible. Old Business - Futrell discussed the recent informal City Council meeting she and other legislative committee members attended. The City Council has scheduled a public hearing on the proposed ordinance amendments for March 12, 1984 - 7 p.m. The upcoming special Housing Commission meeting was discussed (Tuesday, February 28, 1 p.m.). Futrell planned to attend. Gill discussed her memo regarding disclosure of investigative summaries. Felton said she wanted to make sure complainants did not receive more information than respondents. Gill assured everyone both parties would receive a summary of the investigative report. Gill recommended someone from Legal review her committee's recommendations to make sure disclosure would not be at odds with the ordinance. Felton moved, Jordison seconded that the recommendations become operating procedure pending Legal's review and okay. The motion passed unanimously. Felton also suggested the Commission's bylaws be reviewed. The events which occurred in honor of Black History Month was discussed. Williams advised the Commissioners of the passing of the State's proposed rule changes. 10. New Business - Future elections were discussed. Gill moved, Felton seconded that in the future new Commission officers will be elected prior to the City Council's annual board and commission meeting so that the City Council will have a chance to meet the new chair of the Commission. The motion passed unanimously. 11. Staff Report - The staff report was discussed. 12. Next Commission meeting - March 26, 1984, Senior Center Classroom. 13. The meeting adjourned at 9:28 p.m. ;m ■ MINUTES HUMAN RIGHTS COMMISSION MARCH 26, 1984 - 7:30 P.M. SENIOR CENTER CLASSROOM COMMISSIONERS PRESENT: Futrell, Hawkins, Gill, Reed, Jordison, Burnside COMMISSIONERS ABSENT: Torres, Barcelo, Felton STAFF PRESENT: Williams, Klein RECOMMENDATIONS TO CITY COUNCIL: None. RECOMMENDATIONS TO CITY MANAGER OR STAFF: None. SUMMARY OF RELEVANT DISCUSSION: 1. Meeting was called to order at 7:40 by Chairperson Futrell. 2. The minutes of the February meeting were discussed and it was sug- gested they be rewritten so that the minutes more clearly reflect what statements concerning building and apartment accessibility were made by the guests and which statements were made by the Commissioners. Moved by Jordison and seconded by Burnside that the February minutes be rewritten for clarification. The motion passed unanimously. 3. Complaints Pending: A. E/P., 8-28-8103. The Team still awaits a response from the Respondent's attorney. 4. Cases in Legal - There are five cases in Legal. Klein has asked Legal at least three times about the employment disability case that has been in Legal since October 1983. 5. Cases Opened - Five cases were opened. 6. Cases Closed - One case was closed. Failure to conciliate. 7. Public Hearing - The public hearing was cancelled, the parties were able to agree on a settlement they both found satisfactory. 8. Community Education - In reviewing the letter to the editor regarding a r sous ng laws, rutrell wondered -if the City Manager needed to okay it before the letter could be submitted for publication. Futrell thought that was what she had been told when she attended the annual meeting of the Boards and Commissions. Williams will look into the matter. Klein advised everyone of the housing presentation she was giving in support of Fair Housing Month - scheduled for April 19, 7:00-9:00 p.m at WRAC. Klein discussed the successful Woman's History Event which attracted approximately 50 people. 7r0 t Human Rights Commission March 26, 1984 Page 2 9. Old Business - Futrell gave an overview of the recent public hearing the City Council held on the proposed changes to the non-discrimina- tion ordinance. Futrell further described the ad hoc committee that has been formed for the purpose of pursuing what compromises if any could be reached which would satisfy the needs of families with children, and the concerns of families without children. Futrell asked the Commissioners to give her some suggestions to share with the Ad Hoc Committee. Suggestions: - Look at the solution from a zoning point of view - and make sure the more desirable housing (in terms of location) is available to families with children. - Pass the proposed changes just as they are, but add an exemption which basically would allow any rental property owners to come forth and ask to be exempted from the dependent protected class. The burden would be on the rental property owner to prove the special need for an exemption. - Consider allowing part of anapartmentcomplex to be exempt. The X problem with maintaining test certain percentage of exempt units is that it would be difficult to enforce and it would probably be more work for the rental property owners. Possible exemp- tions based on number of units included 12 or fewer units, or an owner -occupied rental property with four or fewer units. The preferred suggestion had to do with passing the proposed changes just as they are. Hawkins suggested some information on just exactly what the proposed changes are about and what they aren't about be distributed to the public in an attempt to clear up some of the misinformation the public has received. Hawkins felt there were some rental property owners who did not understand that if the proposed changes were passed there did exist an exemption for private and public property designated for the elderly or disabled. Hawkins also felt landlords may not understand that special accommodations to ac- commodate children would not be necessary and that if there are occupancy codes the non-discrimination ordinance would not override those occupancy codes. Klein mentioned an Omaha housing complex which allows children in a part of the complex and suggested that perhaps we could contact them and find out how they juggle the tenants to accommodate families with children. 10. New Business - The letter from CCN requesting ideas on what the Human Rights Commission considers important community development and housing needs in Iowa City was discussed. All ideas are to be given to Klein who will write a letter summarizing the Commissioners' ideas and send a letter over to CCN. Two ideas were given: 1) support the proposed changes to the non-discrimination ordinance, 2) make sure all new rental complexes have apartments accessible to the disabled. The Kennedy -Mathias Bill which strengthens HUD's enforcement and expands on its coverage, was discussed. That discussion prompted Burnside to emphasiz. how Iowa City's Human Rights Commission was not being revolutionary in its proposed protection of children, other localities have already passed legislation similar to what the Commission is proposing. Human Rights Commission March 26, 1984 Page 3 11. Staff Report - The staff report was discussed. Williams asked the Commissioners what they wanted to do about a local business which did not provide their services to men and were therefore operating in conflict with the City's non-discrimination ordinance. Commissioners advised Williams to call the business and educate them on their need to do business in accordance with the non-discrimination ordinance. 12. Next Commission Meeting - April 23, 1984, Senior Center Classroom. 13. The meeting adjourned at 9:15 p.m. 780 MINUTES IOWA CITY HOUSING COMMISSION APRIL 4, 1984 MEMBERS PRESENT: Logan, Ringgenberg, Knox-Renfield, Schlechte MEMBERS ABSENT: Krause, Haendel, Trevor STAFF PRESENT: Seydel, Flinn, Meisel, Hencin, Barnes RECOMMENDATIONS TO COUNCIL: The Housing Commission recommends support of the Shared Housing Program to the extent of multi-year financing. 1. Meeting to Order - Meeting called to order by Vice Chairperson Logan. 2. Minutes - Moved by Schlechte, second Ringgenberg, that minutes of meeting March 7, 1984, be approved as printed. Approved 4/0. Moved Ringgenberg, second Knox-Renfield, that minutes of meeting March 13, 1984, be approved as printed. Approved 4/0. 3. Housing Rehabilitation - Barnes presented application for Forgivable Loan at 1219 Kirkwood and explained that part of the cost was for - making property handicapped accessible. Moved Ringgenberg, second Knox-Renfield, that forgivable loan be approved in the amount submit- ted. Approved 4/0. 4. Congregate Housing - Thea Sando advised that the Johnson County Task Force and AARP would like a workshop or chance to talk to Housing Commission relative to Congregate Housing. Seydel explained that he had let the contract with Bob Burns 8 Associates to come up with a critical path analysis leading to a development package. Hencin explained that this schedule would not include specific dates, but rather a time line for accomplishing each stage. Seydel advised that part of the development process would include soliciting input from the public sector including the senior citizens. Seydel distributed and reviewed memorandum relative to Congregate Housing. Moved Schlechte, second Knox-Renfield, that staff send memorandum to the City Council. Approved 4/0. S. CCN - Hencin reviewed the Housing Commission priorities for 1983 and asked for input for 1984. Commission reaffirmed its priorities for the coming year in rank order as follows: 1. Congregate Housing 2. Housing Rehabilitation 3. Shared Housing 4. Site Acquisition. %V MINUTES IOWA CITY HOUSING COMMISSION APRIL 4, 1984 PAGE 2 6. Seydel reported that Nugent has been instructed to make the necessary changes in the program manual, so that non-profit corporations could run the program. He advised this will go to Council and that conver- sations will begin with private non-profit corporations relative to operating the program. Meisel expressed concerns about contracting program out to private agency. She indicated that if the City operates the program, the City will pretty much guarantee it will go on until City Council chooses to terminate it. Meisel expressed her belief that this is one of the cheapest ways to help elderly in their homes, but believes it is necessary to have a full-time staff, three year funding to assure adequate time to meet goals, and if let to a private agency that adequate safeguards be written in to insure adequate commitment and accountability to assure priority status. Logan stated City should be the facilitator of the program and Commission did not specify whether or not program should be con- tracted. Commission discussed pros and cons of City vs. private agency administering the program, and were advised that politically speaking it would be much easier for a private agency to determine appropriate matches and terminate contracts when needed. Moved Knox-Renfield, second Ringgenberg, that the Housing Commission recommend support of the Shared Housing Program to the extent of multiple -year financing. Approved unanimously. 7. Seydel extended an invitation to Open House at Beverly Villa, a new congregate facility owned and operated by Beverly Manor. Section 8 Existing - Seydel reported rent paid on 433 units April 1 for a total of $80,654 and 23 new applications submitted for approval. Seydel reported on a couple of anticipated appeals pending. Public Housing - Seydel advised Budget for FY85 will go to Council next week for formal adoption. He indicated that receipts per unit month will increase by approximately $3.00 primarily due to utiliza- tion of a 95% occupancy rate. Expenses are up about $4.00 per unit month due to conversion of temporary part-time position for mainte- nance worker to permanent three-quarter time position. There has been a turnover of two units a Shamrock Place this month, but both have been reassigned. Seydel announced State NAHRO meeting will be held April 18, 19, and 20. Housing Commission members wishing to attend should notify soon to enable initiation of travel request. Commission advised Dick Frantz has been selected as Senior Building Inspector. Job description has been rewritten into a bargaining unit position. Frantz will also serve as Acting Building Officer. Seydel has been appointed Acting Director of Housing & Inspection Services. 8. Logan presented a Certificate of Appreciation to Charlene Knox-Renfield and thanked her on behalf of the Housing Commission for her contributions to the Commission during her tenure of the Commis- sion. WN MINUTES COMMITTEE ON COMMUNITY NEEDS APRIL 17, 1984 i IOWA CITY PUBLIC LIBRARY ROOM A { MEMBERS PRESENT: Parden, Kubby, Williams, Becker, Leshtz, Patrick, Smith. MEMBERS ABSENT: May, Lauria, Logan, Stimmel STAFF PRESENT: Milkman, Hencin, Moen, Nugent, Meisel, Seydel GUESTS PRESENT: Thea Sando, Diane Pepetone, Peg McElroy RECOMMENDATIONS TO CITY COUNCIL: 1. CCN recommends approval of the Shared Housing Program with the stipulation that an outside agency be contracted to implement the program. The City Council should also consider providing financial support for the program for up to three years. 2. CCN recommends that a letter be sent to the City Council and the committee reviewing the City's IRB policy requesting a requirement that 20% of one bedroom, 20% of two bedroom, and 20% of three bedroom or larger apartments be made available for low to moderate income persons. 3. CCN recommends that an additional $440 be allocated for the Willow Creek Neighborhood Center Van. SUMMARY OF DISCUSSION: Becker called the meeting to order at 3:35 P.M. REVIEW AND APPROVAL OF THE MINUTES OF MARCH 27, 1984: Smith moved to approve the minutes of March 27, 1984 as submitted. Patrick seconded the motion. The motion passed unanimously. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: Hencin made the following announcements: 1. The 1984 CDBG grant for ;737,000 has been approved by HUD. 2. Pat Keller has been replaced by Monica Moen. 3. The City and CCN has received a national award for the video presenta- tion on the CDBG program prepared 1-1/2 years ago. 4. Iowa City is scheduled to receive $71,500. for a rental rehabilitation program. The program is expected to be effective later this year. 5. The meeting scheduled for discussing a joint Human Services Facility on April 23 has been postponed. Thea Sando read, a letter proposing a Senior Volunteer Program. This letter was submitted to CCN for their consideration. yea Committee on Community Needs April 17, 1484 Page 2 SHARED HOUSING PROGRAM: Members commented on the program, suggesting that it was overly complex and bureaucratic. They strongly supported the basic program, to be implemented by an outside agency. Seydel stated that the model draft had been revised and the Housing Commission had recommended selection of an outside agency to carry out the program. Smith suggested considering a workshop to keep communication open between two parties living together. Milkman suggested that initially one type of shared housing be implemented with a gradual increase to the second and third areas. She also stated that the program was funded for the calendar 1984 year. She stated it was unlikely that it would get off the ground, be running and fund raising by the end of 1984. She suggested that CCN consider 1) Approval of the program; 2) Support of an outside agency to take charge of the program; 3) Continued support of the program for up to three years. Parden moved to approve the Shared Housing Program with the recommendation that an outside agency be contracted to implement the program and that continued support for up to three years be given. The motion was seconded by Patrick. The motion passed unanimously. DISCUSSION OF COMMUNITY DEVELOPMENT AND HOUSING NEEDS. IOWA CITY IRB POLICY REGARDING NUU51NG: Kubby stated that she would recommend a change in the current policy for industrial revenue bonding. The current policy relating to housing is that 20% of housing units supported by IRBs be available for low to moderate income persons. Kubby stated that the way the policy is being implemented is that only the one bedroom apartments are being set aside for lower income persons. She recommended that the policy be revised to include 20% of the one bedroom, 20% of the two bedroom, and 20% of three bedroom or larger units. Seydel stated that the federal government required 20% of units constructed with IRSs must be made available to families of low/moderate income as defined by HUD. He stated that one bedroom units were made available and that many of them were occupied by families. He stated that of 27 such units, 11 were single parent house- holds. Parden stated that any "family" deserves more than one bedroom and that the developer should be forced to make other two bedroom apartments available. Seydel stated that Chaper 403A of the Iowa Code provided for the selling of housing bonds and that he felt this was a good way to provide housing for lowAr income persons. He stated that that would be one way to move away from the IRBs. Kubby stated that since we do have and have previously used the IRBs, she would recommend a strong statement to the City Council. Kubby moved to send a letter to the City Council and the committee that is reviewing IRB policies requesting that 20% of one bedroom, 20% of two bedroom, and 20% of three or larger bedroom units be made available for low to moderate income persons when IRBs are used for the project. The motion was seconded by Williams. The motion passed unanimously. -29X Committee on Community Needs April 17, 1984 Page 3 Discussion of community development and housing needs: The following areas were discussed as suggestions to be incorporated in the overall plan: 1. Patrick stated that parts of Iowa Avenue had fallen into great disrepair and needed to be upgraded. 2. Becker stated that Muscatine Avenue between Burlington and Iowa Avenue had deteriorated,both the housing areas and sidewalks. 3. Kubby stated that Lower Ralston Creek neighborhood had homes that could be weatherized and sidewalks that needed repair. 4. Patrick suggested that Ralston Creek be dredged particularly in the Creekside Neighborhood. WILLOW CREEK NEIGHBORHOOD CENTER VAN: Diane Pepetane stated that two bids for a van had been received. She stated that the lowest bid was ;440 over the grant funds of $15,000. She said that the increased cost was due to a problem with obtaining 1984 vans, and that the type of wheelchair lift the City had recommended would cast ;2,700 more than the type of lift for which estimates were originally received. Leshtz moved to recommend to City Council to grant additional funds in the amount of $440 for the Willow Creek Neighborhood Center van. The motion was seconded by Smith. The motion passed unanimously. QUARTERLY REPORTS: 1. Human Services Agencies funding. Leshtz questioned what the future relationship of this committee wiht the Human Services Agencies should be. Patrick felt that it was an excellent idea to keep both groups informed. Leshtz stated that they needed to have more discussion before the CDBG and Human Services allocation process was begun. It was suggested that Cheryl Mintle and Marianne Volm be asked to suggest the best form of liaison. Leshtz stated that the agencies were looking for shared facilities. A location at 401 S. Gilbert had been considered, but this was a very small facility. He stated that he felt that a smaller facility would be appropriate since there was no additional federal funding avail- able. CCN members agreed that a smaller facility, e.g. for combined youth services, would-be appropriate. 2. Elderly Services Agency Home Repair. Patrick stated that the home repairs served 34 clients, and involved 27 houses and 18 chore workers, for a total of 564 hours. Weatherization, painting, gutter repair, plumbing, roof repairs, etc. had been performed. Milkman questioned whether this had been performed under CDBG allocations only. Patrick stated that was the total repairs and not just those carried out with the CDBG allocation. Aga Committee on Community Needs April 17, 1984 Page 4 Emergency Housing. Smith stated that the house at 331 N. Gilbert had been purchased. Bids have been let for renovation which is due to begin June 1. The cost of renovation is approximately $64,500, which has been reduced to $53,500 for essentials. There is $46,460 in CDBG funds left after the purchase, which leaves the Emergency Housing $7,000 short. The Emergency Housing project plans to raise this extra money. Hencin stated that this was a very large home and that it was intended to house 14-20 persons. It is currently a three multiple dwelling. 4. MYEP/Independent Living Employment Program. Williams stated that he had spoken with Jesse Bromsen about the program. He stated seven persons were employed there.Two working at M others were working in lds and wa frame and axle shopnand one was working in private housecleaning. Another crew is still doing Janitorial work at the Law School and will move to outdoor projects ! shortly. Williams stated that he had no dollar figures spent to date but that he had asked Bromsen to come and speak before the CCN in the 1 future . S. MYEP Jobs Club. Williams stated he had spoken with Dean Newland (supervisor) with regard to the program, who stated that this was a two to three week job seeking/job training program. They would speak with students regarding.goal ideas, job values, experience, and human relations. Mr. Newland felt that the program lacked planning. He stated that in running one group through the program, they could not register another to come through. It was felt that perhaps this McElroy stated ram could bthatanitediswithin scheduled to besi incorporated with the Mayor's Youth program next year. Williams stated that he had no year to date funds at this time. He had also asked Mr. Newland to come and give a presentation to CCN. Peg McElroy stated that for the year to date, all but $7000 of the grant had been spent. The Jobs Club was fully expended with the exception of $1,000. She stated that neighborhood meetings were held regarding park shelters. The College Green park neighborhood does not want a shelter. The other options for the Youth Corps were to build playground equipment instead of park shelters. Becker questioned whether City Council would pay for playground equipment. Hencin stated that there was no objection to the use of CDBG funds and that these funds would be combined with State funds for the Youth Corps project. McElroy stated that she had spoken with Neal Berlin with regard to how City Council would react to the change. He did not foresee any major problem. It was decided that they did not need shelters in any existing park in a low/moderate income area. $2,000 would be allocated to Brookland Park and $4,000 to other parks for playground equipment. Becker questioned who would determine the safety of the equipment used. McElroy stated that they were using equipment similar to some already in parks and some was for equipment for the handicapped. All equipment used will be wooden equipment and that bids would be set up at the next meeting. 7P Committee on Community Needs April 17, 1984 Page 5 6. Nelson Adult Center Renovation. Becker reported that $60,000 had been spent for the furnace and the new elevator. She stated that the elevator shaft was proceeding as planned and they were currently awaiting arrival and installation of the elevator. She stated that bids had been let for Phase II of the renovation (the bathrooms) and that the project should be done by the end of summer. She stated that the project was moving on schedule. Williams moved and Becker seconded to adjourn the meeting at 5:05 p.m. Minutes by Colleen McCormick. M,