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HomeMy WebLinkAbout1984-05-08 Info PacketCity of IOWA Clt' MEMORANDUM OATI, April 27, 1984 TO: City Council FROM: City Manager RE: Informal Agendas and Meeting Schedule April 30 1984 Monday 6:30 - 8:30 P.M. Conference Room 6:30 P.M. - Old Library Redevelopment 7:00 P.M. - Extension of Scott Boulevard 7:30 P.M. Discuss Utility Franchise 8:00 P.M. - City Employees on Boards and Commissions 8:15 P.M. - Council time, Council committee reports May 7 1984 Monday j 6:30 - 8:30 P.M. Conference Room 6:30 P.M. - Review zoning matters 6:50 P.M. - Parking Study status report 7:10 P.M. - Blackhawk Minipark Improvements - Project GREEN 7:40 P.M. - Melrose Court Improvements 8:00 P.M. - Traffic Signals - Flashing Mode 8:15 P.M. - Council agenda, Council time, Council committee reports 8:25 P.M. - Consider appointments to the Resources Conservation Commission and the Urban Environment Ad Hoc Committee May 8 1984 Tuesday i 7:30 P.M. - Regular Council Meeting - Council Chambers May 15 1984 Tuesday 6:30 - 8:30 P.M. Conference Room 6:30 P.M. - Presentation by Broadband Telecommunications Specialist on Cable Deregulation (HR 4103) 7:15 P.M. - Housing Market Analysis Update 8:00 P.M. - Council time, Council committee reports I PENDING LIST Priority A: IRB Policy - Housing Priority B: Duty/Procedure Changes - Housing and Inspection Services Lower Ralston Creek Parcels - Use and Configuration Congregate Housing Development Alternatives Iowa Theater Type Problems Northside Lighting Project Report Newspaper Vending Machines Priority C: Housing Inspection Funding Policy Willow Creek Park Sidewalk North Dodge/Old Dubuque Road Project By7 ■ i I i i I i i I I i I City of Iowa C14 - MEMORANDUM DAT11 April 26, 1984 TO: City Council FROM: City Manager = Utility Franchise Recently the City Manager and the City Attorney met with representatives of Iowa -Illinois Gas and Electric Company to discuss proposed terms for a new utility franchise. Attached is the response from Iowa -Illinois. This subject has been scheduled for discussion at the informal Council meeting of April 30. 0D 1 IOWA -ILLINOIS GAS AND ELECTRIC COMPANY IOWA CITY. IOWA 52240 T. T. MOOGERWERF 015TAICT MANAGER April 25, 1984 Mr. Neal G. Berlin City Manager City of Iowa City 410 East Washington Iowa City, IA 52240 Dear Mr. Berlin: ! We have reviewed the four items discussed at our April 9, 1984 meeting on the electric and gas franchise renewals. Here is our position on these items. 1. Length of Franchise We believe straight 25 -year franchises are still in the best interest of both the City and the Company. If the other issues were resolved, we suggest and could accept 20 - year franchises with a provision to reopen the franchises during a specified period of time at the end of the tenth year. While the franchises would be 20 years in length, the ability of the City to review them after the tenth year gives the City the benefit of ten-year franchises. 2. Underground District Requirements for undergrounding of overhead electric facilities should not be part of the electric franchise ordinance. If the City wants to expand undergrounding in the downtown, this could be done by a separate ordinance as the current practice demonstrates. If the City expands its undergrounding, this could increase the cost of providing service in Iowa City above what it costs in other communities and these increased costs, if significant, would have to be borne by the Iowa City consumers in the form of an increased rate or a surcharge on the existing rate. We prefer undergrounding language not be in the franchise. However, we would be agreeable to language in the franchise ordinances indicating that the rights granted are subject to other Iowa City ordinances, as amended. 3. Transmission Lines - the are anticipating the necessity of upgrading our electric transmission system from 69 kV to 161 kV in order to provide adequate service because of the accelerated and Mr. Neal G. Berlin April 25, 1984 Page 2 phenomenal growth in electric consumption in Iowa City. In 1983, for example, the peak demand increased 20.4 percent. We anticipate such growth will continue and deem it our obligation to meet such demand. We and the aestheticseoftthe utilitylre facilitiesf the City to utilizedoinrpr the electrical service. It is suggested the City could, through its zoning ordinance, require approval for the locationof transmission facilities at 69 kV or higher within the City. We do not believe such a provision need be in the franchise ordinance since we are, of course, regulated by the City's zoning ordinance whether or not the franchise ordinance provides for it. However, we would i be agreeable, as stated in 2, above, to the incorporation of language indicating the application of the other City ordinances to our operations. 4. Franchise Fee - franchisel ororppose afranchise similar crevenue araising provisions. Electricity and natural gas are essential and valuable services to a community and should be provided to the residents at the lowest reasonable cost. Consumers continue to tell us rates are already high. Increased rates would have a negative impact on economic development. Industry considers utility costs when determining whether to locate in a community or expand its operations. The City incurs no regulatory or additional costs because of the electric and gas operations as it does with cable television, because we are totally regulated by the Iowa State Commerce Commission. . There is some question as to whether a city has the authority under present law to impose a "tax" legislative authority, without such provisions for manySioux City and Des Moines have had initial inclusion of suc, many years. We question whether current statutes. h language would be consistent with ME Mr. Neal G. Berlin April 25, 1984 Page 3 We do not think voters would approve franchises that increase electric and gas rates. There is a possibility the increased costs due to a franchise or rental fee would also be applicable to the University of Iowa. This would increase the University's energy costs significantly. Substantial property taxes are paid on Company facilities which taxes are used to help pay governmental costs. Should you have questions about our position on these items, please don't hesitate to call. We are hopeful the franchise discussions and renewals can be completed promptly and expeditiously. Sincerely, -.� TTH:KB M —City of Iowa cit' - MEMORANDUM Date: April 27, 1984 To: City Council From: Dale Helling, Assistant City Re: Melrose Court SAMmal"10 Council is scheduled to discuss proposed Melrose Court improvements at its informal meeting on May 7, 1984. Attached to this memorandum are various documents which will hopefully be of assistance in examining the history of this issue. In addition, I will attempt to give you a brief synopsis of what has occurred over the past several years. On March 20, 1979, the City Council voted to close the eastern terminus of Melrose Court to motor vehicular traffic which would otherwise access from Myrtle Avenue/Greenwood Drive. This action was taken in order to eliminate the use of Melrose Court as a direct access from the highly populated area immediately south to University of Iowa faciliti that time that traffic volumes on Melrose Court i collector street, a purpose for which Melrose Cot action of the City Council was in direct response Court residents, neighbors, and other interested controversial at the time, and the final action Council. s. It was determined at ere essentially those of a rt was not designed. The to complaints from Melrose citizens. The issue was was on a 4-3 vote of the On September 23, 1980, the City Council voted to reopen the eastern terminus of Melrose Court but to limit access only to traffic approaching on Greenwood Drive from the southwest. The configuration of the traffic island was chanced and the appropriate signage was erected. This provision for limited access is that which remains in effect at this time. Again, the issue was one of some controversy, and the Council action to reopen Melrose Court was again a 4-3 vote. During the time that Melrose Court was closed, as well as after it was reopened on a limited basis, the Melrose Corridor Committee, which had been formed by the City Council, included the problems of Melrose Court traffic volumes in issues which it addressed regarding future considerations for traffic accommodation in the entire Melrose Avenue corridor. On April 1, 1981, that Committee included as one of several recommendations to the City Council its previous recommendation that further improvements should be considered to accommodate pedestrian traffic on Melrose Court and across Melrose Avenue. A copy of the minutes of that meeting are attached. The City Council accepted, by resolution, the recommendations of the Committee at its meeting on May 19, 1981. The improvements recommended by the Melrose Corridor Committee are those which were subsequently labeled Melrose Court Curb and Sidewalk Improvements. This is the project now under consideration which would widen to five feet the sidewalk along the west side of Melrose Court along with the installation of a curb and gutter on both sides of the afford an additional measure of protection drainage in certain areas. An updated included for your review. street. The curb and gutter would to pedestrians as well as enhance cost estimate for this project is Completion of this project would require that temporary construction ease- ments be obtained from many of the property owners on Melrose Court. In 1983 Council decided that the improvements should be funded by the City if, and only if, all affected property owners were willing to grant the temporary construction easements at no cost to the City. Staff met with property owners and other interested persons and later polled all affected residents to determine if construction easements would be donated. It was determined that several individuals were not willing to commit to donating the necessary easements. At that point, in late summer of 1983, Council member Perret volunteered to contact these property owners and attempt to obtain their commitment. In the late fall of 1983 due to the additional efforts by Mr. Perret and staff in the office of the City Engineer, it was determined that the necessary easements could probably be achieved at no cost. However, easement agreements cannot be prepared until a substantial amount of the design work is completed in order to determine the exact extent of the easements required. The preliminary design work necessary to specify the extent of required easements has not been done due to the fact that the City Council, at its annual goal setting session in November, 1983, placed the Melrose Court Improvements in its list of lowest priorities. Council subsequently agreed that this matter should be discussed further and thus it is scheduled for your informal meeting on May 7. If Council decides that this project will be undertaken, staff will again contact all property owners informing them that the project will proceed with the understanding that temporary construction easements will be granted and that they will subsequently be requested to execute an agreement at no cost to the City. Any new property owners will be contacted in order to assure their willingness to donate necessary easements. Once it is determined that all easements can be obtained, further design work will be done. It is estimated that this project could still be completed during the 1984 con- struction season. This project was approved for FY84 in the Capital Improvements Program. However, it has been placed on the pending list in the FY85-89 CIP. It could be carried over for completion in FY85 if Council so decides, and funded with with proceeds from the GO bonds to be sold this summer. Planning and engineering staff will be present at the informal meeting to address any further questions or concerns you may have. /sp ?Y? i CITY OF IOWA CITY, IOWA ESTIMATE OF COST Date A(Jy.-! Z , /y94 ORDINANCE NO. 79-2948 AN 0101NAWE CUISINE '1711: FA HItN T01MINUS OF MI4IHI E CXURT '10 M010H VEHICULAR TRAFFIC FWOM MYRTLE AVL14JE BY PLACING A 'IRAF7:IC ISLAND DIRECTLY WEST OF GRFE00 D DRIVE ON MYRTLE AVENUE BE IT ORDAINED BY THE O3MIL OF 171E CITY OF IOWA CITY, IOWA. SECTION I. PURPOSE. The purpose of this ordinance is to prevent motor vehicle access to the eastern terminus of Melrose Court from Myrtle Avenue by placing a traffic island directly west of Greenwood Drive on Myrtle Avenue. SECTION 2. DIRECTION 7O CITY TRAFFIC ENGINEER. The city traffic engineer is hereby directed to close the eastern terminus of Melrose Court to motor vehicular traffic from Myrtle Avenue by placing a traffic island directly west of Greenwood Drive on Myrtle Avenue. SECTION 3. REPEALER. All ordinances and parts I _ of ordinances in conflict with the provisions of this ordinance are hereby repealed. SECTION 4. EFFB TIVE DATE. This ordinance shall be in effect after its final passage, approval and publication as required by law. Passed and adopted this 20thday of March 1979. MAYOR RrCEIVED 460 11 ORDINANCL NO. 80-3007 AN ORDINANCE OPENING THE EASTERN TERMINUS OF MELROSE COURT TO MOTOR VEHICULAR TRAFFIC ONLY FROM GREENWOOD DRIVE BY RELOCATING THE EXISTING TRAFFIC ISLAND DIRECTLY WEST OF GREENWOOD DRIVE ON MYRTLE AVENUE. BE IT ORDAINED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA. SECTION 1. PURPOSE. The purpose of this ordinance is to allow motor vehicle access to Melrose Court only from Greenwood Drive by relocating the existing traffic island directly west of Greenwood Drive on Myrtle Avenue. SECTION 2. DIRECTION TO CITY TRAFIIC EN(INFI'R. the oily traffic eiiijinrer i Irerra�y directed to open Lho r.,r,tern terminus of Melrose Court to nwl.or vehicular traffic from Greenwood Drive by relocating the existing traffic island diroctly west of Greenwood Drive on Myrtle Avenue. SECTION 3. REPEALER. All ordinances and parts of ordinances in conflict with the provisions of this ordinance are hereby repealed. SECTION 4. EFFECTIVE DATE. This ordinance shall be in effect after its final passage, approval and publication as required by law. Passed and adopted this 23rd day of _September , 1980. \� _ �±:.�3•Ll_,_.�':�� T--, .,�. Lam. MAYOR Al'fES'I: 46LCLIERK"L ,I �TQ PF RP,-O':ED \ SCALE f'=20' N - I e� l,ca�t i •� iUNll � / I _ _ Till't1T TO PF PEWA r; 'A'ITIf rUj7H F, 1 LJ i M . MINUTES MELROSE CORRIDOR COMMITTEE APRIL 1, 1981 CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Perret, Kammermeyer, Turner, Gibson, Hart, Roberts, Wolraich, Vetter. MEMBERS ABSENT: Bezanson. STAFF PRESENT: Brachtel, Boothroy, Tyler. FINDINGS AND RECOMMENDATIONS TO PLANNING AND ZONING The Committee finds, based on information presented to us including traffic counts and files, and our ensuing discussions, that there does not appear to be unacceptable traffic congestion in the Melrose Corridor at this time. Therefore the Committee makes the following recommendations: 1. That the implementation of the Melrose traffic circle not be considered as a future option to solve traffic problems in the area. 2. That the currently planned widening of the South Byington/Grand Avenue instersection to two lanes would appear to be an adequate improvement to meet the current traffic needs. 3. That further improvements need to be considered to accommodate pedestrian traffic on Melrose Court and across Melrose Avenue at Melrose Court and to specifically reconsider our previous recommendations concerning these issues. 4. That if in the future increased traffic demands on the Melrose Corridor would necessitate a major new traffic facility, then the Committee would recommend taht the Melrose Diagonal without median should be included among the options considered to remedy the traffic congestion. This should be considered an acceptable option only at such time as there are no longer private properties fronting on Grant Avenue Court. SUMMARY OF DISCUSSION The minutes of February 11, 1981 were amended as follows: Page 1 add "This would cover rounding the two corners to new lanes on Melrose Avenue, from South Grand to Wolf and a bus lane on South Grand." Page 2 - the time of the filming was from 3:45 to 4:45 P.M. v w Melrose Corridor Committee April 1, 1981 Page 2 Page 4 write queue wherever que appears. Page 5, last paragraph, substitute Columbus, Ohio for Chicago. Minutes were approved as corrected. FILM STUDY ON BYINGTON AND GRAND AVENUE TRAFFIC FLOW Brachtel presented a film of traffic flow taken from the top of Reno dorm from 4:30 to 5:28 P.M., Thursday, May 19. Brachtel pointed out that the two lanes on Byington were inefficiently used and that widening will make a significant difference. He noted that after the widening takes place traffic engineering will have to study the flow, checking to see if there are more conflicts for traffic moving south on North Byington and attempting to cross Grand. Members indicated that the film appears to show that the traffic problem was not as great as they had anticipated. GRAND AVENUE -SOUTH GRAND-MELROSE ARTERIAL Boothroy noted that this plan was essentially the S-shaped alternative previously discussed by the Comaittee. He stated that both PPD and the University were opposed to the plan because it puts a major street betewen the dorms. This would require a pedestrian overpass. PPD considered it an undesirable land use. Gibson agreed saying that the University would consider this alternative a negative change. UNIVERSITY HEIGHTS STREET IMPROVEMENT PLANS Boothroy stated that University Heights plans to make some street improve- ments during the summer. This includes improving the intersection of Melrose Avenue and Koser, reconstruction of Golf View, and widening Melrose to three lanes throughout University Heights. In addition the intersection at Melrose Avenue and Koser will be wired for stop lights. GRADING PLANS Boothroy stated that the estimated grading needed for the diagonal would be less than originally anticipated. It would be an 8% grade with a 3h foot cut at the deepest point (this would be at Grand Avenue and Byington). A 3y foot cut would mean that no additional land would be needed to accommodate the cut; it could be done within the right-of-way. Brachtel noted that dirt would have to be purchased but that dirt was a relatively small cost of the project. PPD REPORT ON IMPACT OF THE VARIOUS ALTERNATIVES Boothroy pointed out that the report did not represent a cost -benefit analysis. He explained that he considered three alternatives in creating the report - the diagonal, the traffic circle, and doing nothing beyond the improvements at Grand and Byington planned for this summer. Melrose Corridor Committee April 1, 1981 Page 3 He stated that his assumptions in compiling the report were: 1. Traffic in the area will increase. 2. The Law College will be constructed (Gibson noted that construction for next spring looked good). 3. Necessary additional right-of-way will be provided by the University if the diagonal is constructed. 4. Neighborhood integrity should be maintained and the residential environment kept intact. S. A traffic problem does currently exist. 6. The corner of South Byington and Grand Avenue will be improved. 7. If the Melrose Diagonal is constructed, a pedestrian overpass will be built. 8. Two separate neighborhoods exist, one south of Melrose Avenue and one north of Melrose Avenue. 9. The alternatives were compared as to their impact regarding improve= ments proposed east of Melrose Court to Riverside Drive. 30. Byington Street (under diagonal alternative) wou.1Q be filled in and revert to open space. Boothroy noted that the problem that existed in creating the matter was trying to weigh the benefits and costs and that the variables were ambiguous. Three people, Don Schmeiser, Bruce Knight and Boothroy worked on the matrix. Every item was equally weighed, which some people might disagree with. The general conclusions which Boothroy stated were: That the traffic circle is only a slight improvement over doing nothing. It would benefit transit circulation some but would hinder internal circulation. It costs more than doing nothing, but on the other hand, is cheaper than the diagonal. The diagonal offers the greatest potential for improvement but also carries the highest cost. The Diagonal is preferable in terms of traffic circulation and environment, especially in regards to noise and air quality, and in land use. Its negative affects would be that the University would lose parking and possibly open spaces; initial costs will be high but maintenance will be lower than the other proposals. Melrose Corridor Committee April 1, 1981 Page 4 The Do Nothing option leaves no opportunity for improvement in the area. Given the increase in traffic, a negative impact on the environment and property values can be anticipated. Boothroy noted that the neighborhood would suffer from the maze of traffic. He summed up saying that he recommended that the Melrose Traffic Circle not be pursued because it did not provide the benefits sought and would be costly for the few beneifts which would accrue from its construction. The Diagonal will be very costly, it does have greater potential but the potential might not be that significant when weighed against the costs. Finally, he stated that the films indicated that the traffic problem is not accute. Boothroy added that with the Byington corner improvements scheduled for this summer, he saw no justification for the traffic circle. Perret stated that he had some disagreements with the matrix. Boothrey responded that he had tried to be objective but that some of the conculsion might be subjective. Kammermeyer pointed out that the Diagonal is a long-term solution. He stated that traffic problems are not great enough at the present time to justify construction of the Diagonal. However, in the future, with the building of the new Law College, the expansion of University Hospitals, the construction 518, etc., such a facility might be needed. By then the University will probably have acquired the necessary land. Wolraich expressed concern over approving a designated alignment for the Diagonal because of possible negative impact on property located in the proposed alignment. Gibson stated that he felt that being designated as property the University would like to acquire did not generally lower property value. Boothroy responded that the construction of the Diagonal would improve property value in some areas of the neighborhood and hurt it in other areas. Perret stated that the major goal of any facility is to move traffic smoothly and efficiently down Melrose Avenue to the river. Currently, the intersection at Riverside Drive is a major constraint. At optimum operating conditions, perhaps 40 cars can move through the intersection during a cycle. Whether the Diagonal or the Traffic Circle or nothing is done, still only 40 cars can move through the intersection. He asked why, under these circumstances, the Committee was even considering the Diagonal. The members discussed how much traffic could move through the intersection. Wolraich summarized saying that after this summer and the improvements of the Byington corner, they would have a better idea about how the intersection functions and what kind of improvements might be made. Kammermeyer moved and Turner seconded that the implementation of the Melrose Traffic Circle not be considered as a future option to solve traffic problems in the area. 'M Melrose Corridor Committee April 1, 1981 Page 5 Perret stated that it might be possible to make some selective improvements from the ideas presented in the Traffic Circle in order to improve traffic flow without that much cost. He stated that he was opposed to the motion because the Traffic Circle was the least expensive and least disruptive option. He also stated that he feared piecemeal improvements without any overall plan in mind. Gibson agreed that money could be wasted in making incremental improvements. Motion carried with 5 ayes, Gibson abstaining, Perret voting nay. Kammermeyer moved and Roberts seconded that the currently planned widening of the South Byington/Grand Avenue intersection to two lanes would appear to be an adequate improvement to meet the current traffic needs. Motion carried with 7 ayes, Gibson abstaining. Wolraich moved and Perret seconded that further improvements need to be considered to accommodate pedestrian traffic on Melrose Court and across Melrose Avenue at Melrose Court and to specifically reconsider our previous recommendations concerning these issues. Motion carried with 7 ayes, Gibson abstaining. Members discussed recommending the Diagonal. Wolraich emphasized that the University is not presently planning on the Diagonal. He stated that he saw no need to recommend the Diagonal in the future as the only short- term effect would be to needless worry the property owners. He added that the Committee's official approval of the alignment could have negative impacts. Perret added that the Diagonal was not in the Comprehensive Plan. Previously, it had been rejected after considering the land use and the impact on the neighborhood. Hart stated that she could only support the Diagonal if the neighborhood is no longer in existence. Turner moved and seconded that if in the future increased demands on the Melrose Corridor would necessitate a major new traffic facility, then the Committee would recommend that the Melrose Diagonal without median should be included among the options considered to remedy the traffic congestion. This should be considered an acceptable option only at such time as there are no longer private properties fronting on Grand Avenue Court. Motion carried, 7 ayes with Gibson abstaining. Turner recommended that the motions be preceded by the following preamble: The Committee finds, based on information presented to us including traffic counts and films, and our ensuing discussions, that there does not appear to be unacceptable traffic congestion in the Melrose Corridor at this time. $Y9 r"1 Melrose Corridor Committee April 1, 1981 Page 6 / 1 RESOLUTION NO. 81-115 RESOLUTION APPROVING, THE RECOMMENDATION OF THE PLANNING AND ZONING COMMISSION IIIAT THE RECOMMENDATIONS OF THE MELROSE CORRIDOR COMMITTEE BE ACCEPTED. f WHEREAS, the Melrose Corridor Comni'ttee, a subcommittee of the Planning and Zoning Commission, has made certain recommendations regarding traffic needs in the Melrose Avenue Corridor; and WHEREAS, the Planning and Zoning Commission, at a regular meeting held April 16, 1981, recommended to dissolve said committee and by a unanimous vote to forward the following recommendations of the Melrose Corridor Committee for approval. The Committee finds, based on information presented to us including traffic counts and films. -and our ensuing discussions, that there does not appear to he an unacceptable traffic congestion in the Melrose Corridor at this time. Therefore, the Committee makes the following recommendations: 1. That the implementation of the Melrose traffic circle not be considered as a future option to solve traffic problems in the area. 2. That the currently planned widening of South Byington/Grand Avenue inter- section to two lanes would appear to be an adequate improvement to meet the current traffic needs. 3. That further improvements need to be considered to accommodate pedestrian traffic on Melrose Court and across Melrose Avenue at Melrose Court and to specifically reconsider our previous recommendations concerning these issues. 4. That if in the future increased traffic demands on the Melrose Corridor would necessitate a major new traffic facility, then the Committee would recommend that the Melrose diagonal without median should be 'included among the options considered to remedy the traffic congestion. This should be considered an acceptable option only at such time as there are no longer private properties fronting on Grand Avenue Court. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, that the recommendations regarding traffic needs in the Melrose Avenue Corridor be approved. It was moved by Perret and seconded by Vevera that the resolution as rea e a opte and upon roll cal t ere were: AYES: NAYS: ABSENT: x Balmer x Erdahl x --Lynch x Neuhauser x Perret Abstain Roberts x Vevera Passed and approved this 19th'1ay of Ma 1981• ,Y LR� ATTEST:'II 1 • (� • tc� 3y Ilk- City of Iowa City MEMORANDUM Date: February 12, 1982 To: Neal Berlin and City Council From: Frank Farmer, City Engineer Re: Melrose Court Curb and Sidewalk Improvement Estimate The resolution approving Melrose Corridor Committee recommendations and a memo from Doug Boothroy to the City Council regarding Melrose Court recommendations are attached. The attached cost estimate refers to Item 3 of the resolution and Items 3 and 5 of Doug Boothroy's memo. For all practical purposes, it is necessary to do both curb and sidewalk repair at the same time north of Brookland Park Drive, therefore the estimate has not been broken down separately for curb work and sidewalk work and is based on doing the complete project. The preliminary estimate includes adding curb and gutter on both sides of Melrose Court south of Brookland Park Drive and replacing deteriorated curb as needed on the west side of Melrose Court north of Brookland Park Drive. The sidewalk would be replaced on the west side of Melrose Court north of Brookland Park Drive with addition and replacement of retaining walls and driveways as needed. The walk south of Brookland Park Drive on -both sides of Melrose Court would be•rep•laced as required to match curb or maintain the sidewalk four foot in width. Ther-• cost estimate for the entire project is estimated at $85,000. • bdw5/1 Enclosure 5,y9 City of Iowa City MEMORANDUM 7y9 Date: May 3, 1982 To: Charles Schmadeke, Director of Public Works From: Jim Brachtel, Traffic Engineers Re: Traffic Counts on Melrose Court In the departmental referrals of April 19 and 20, Traffic Engineering was directed to obtain new traffic counts on Melrose Court. Counts were initiated that week and the results are tabulated below with prior year counts. September October April April Day 1978 1980 1981 1982 Tuesday 2,360 790 1,230 1,200 Wednesday 2,520 980 1,190 1,260 Thursday 2,890 910 1,170 1,220 Hopefully this information will satisfy Council's request. Should you have additional direction or comments regarding this matter, please don't hesitate to contact me. tpl/4 7y9 (rlty Olr lowas MEMORANDUM Date: January 13, 1983 To: Neal Berlin and City Council From: Frank farmer•, City Engineer Re: Melrose Avenue Questionnaires were sent out to property owners abutting Melrose Court on November 30, 1982. As of January 12, 1983, 23 of the 33 questionnaires have been returned. Tabulation of the questions and various comments received are as noted on the attached sheet. Also included is a report from Jim Brachtel, Traffic Engineer, regarding signalization of Melrose Avenue and Melrose Court. As noted, signalization is not warranted at this intersection at this time. The attached letters have been received from Iowa -Illinois Gas & Electric Company and Northwestern Bell regarding feasibility and costs to either move the utility poles to the east side of the street or to place the utilities underground. If the utilities are to be placed underground, both Iowa -Illinois and Northwestern Bell feel the City would be responsible for this cost. As noted by the questionnaire, the necessary easements required to either move the utilities overhead to the east side or to place the utilities underground would require purchasing the easements, possibly using condemnation proceedings. The majority of the adjacent property owners also objected to being charged for the conversion from overhead to underground. This project has been submitted as a capital improvement project, but the cost estimate does not include any expense for easements or utility relocation. bdw4/4 Attachment MELROSE COURT QUESTIONNAr 1. Are you in favor of this project if the City funds the entire project? 17 Yes 6 No 2. Are you in favor of this project if it is assessed wholly or partly against the abutting property? 3 Yes 19 No 3. Would you object to having the existing power poles moved to the east side of Melrose Court? Permanent easements would be required from the property owners on the east side of Melrose Court north of Brookland Park Drive. 9 Yes 12 No 4. If utilities were placed underground would you object to paying for the conversion of your electric service from overhead to underground? Estimated average cost per residence to be paid by the individual resident would be $850. It could be lower or higher depending on the condition of the electric service in your home which may have to be upgraded to meet code requirements. 18 Yes 5 No 5. Construction easements would be required from most property owners if this project is undertaken. Would you be willing to give construction easements to the City at no cost to the City: a. If the project is assessed to abutting property? 3 Yes 18 No b. If the City funds the entire project? 13 Yes 8 No 6. Permanent easements would be required at various locations for placement of electrical transformers if the utilities were to be placed underground. Would you be willing to give these permanent easements to the City? a. If the project were assessed against abutting property? 5 Yes 17 No b. If the City funds the entire project? 12 Yes 10 No 7. Comments: Much better to close street to through vehicular traffic. Students will continue to walk in street even if sidewalk is widened, especially during winter months when snow plows push snow onto sidewalk. Approve of project if it would improve storm water drainage on street. Impediment at intersection of Myrtle and Glenwood should be removed to allow traffic to proceed naturally. Light at corner of Melrose Avenue and Melrose Court is needed. Vast improvement is waste of money since entire area will be owned by the University in 20 years. Improvement is mainly required to help pedestrians who pass through and do not live there. The cost should not be assessed against abutting property owners. Homes on east side of Melrose Court are to close to the street to move power poles to the eastside. i City of Iowa City MEMORANDUM DATE: April 28, 1983 TO: City Council and City '4anager FROM: Frank Farmer, City Engineer`, RE: Cost Estimates for Various Projects as proposed Melorse Court $6,000.00 in house S 80,000.00 5 86,000.00 Attached is the memo to Council from Dan Holderness, Civil Engineer, dated April 21, 1985, listing options fcr St. Anne Drive and Tanglewood/ Ventura. Construction Eng. Default Fund Total Costs Const. Financing Cost St. Anne Drive $77,987.80(assessed) $22,377.44(assessed) $103,802.74 3,437.50(not to be assessed -City to fund intersection removal & replacement Kimball Road S10,414.80(assessed) S 2,187.11 S 27,492.91 $14,891.00(not to be assessed -City to fund Curb installation) Tanglewood -Ventura $109,903.00(assessed) $30,079.00 5139,982.00 Engineering Construction Total Costs Rundell/Dearborn/ $8,000.00 consultant $230,000.00 $246,500.00 Center Storm Sewer 58,500.00 in house Melorse Court $6,000.00 in house S 80,000.00 5 86,000.00 Attached is the memo to Council from Dan Holderness, Civil Engineer, dated April 21, 1985, listing options fcr St. Anne Drive and Tanglewood/ Ventura. r - City of Iowa City MEMORANDUM Date: December 19, 1983 To: Charles Schmadeke, Director of Public Works From: James Brachtel, Traffic Engineer -41 Re: Counts on Melrose Court Recently it was requested that additional traffic counts should be conducted in the area of Melrose Court. The Traffic Engineering Division conducted vehicle counts using the airhose counters during the first week of December. Because of inclement weather and equipment malfunctions, the count on Myrtle Street just east of Melrose Court was lost. A second count was conducted at this location during the middle part of December. This data was collected during the University of Iowa's final examination week. The data for the counts was added to previously gathered data on the attached sheet. Another count has been scheduled for April of 1984 in the four locations to determine any significant trends or changes in traffic behavior in this area. Should you have any comments or questions regarding this count data, please don't hesitate to contact me. bcl X77 BEFORE 14.16 7UES-3004 15.76 WED -2938 16.78 TOUR -2837 AFTER I-SOTUES- 3204 ?.SOWED - 3115 9-SOTNUN- 3236 .83 TUES- 3284 5.83 WED- 3364 7.83 THUR• 3555 55 iUEf- 3183 C 83 WED - 3363 C 53 THUR- 3669 I V NO SCALE BEFORE 11.14.78 LUES -1816 11.15.76 WED -1730 11-I6-78 1". [Tag AFTER 5-6.60.7UES-2013 5.7.80 -WED -1900 6-450-THUR-1947 4.5.53.7UES-1705 4.6.83 WED -1724 4-7-aS THUR-1774 DEC 53 lues -1763 DEC 63 WED -1552 DEC03 THUR-1797 TRAFFIC COUNTS BEFORE AND AFTER THE INSTALLATION OF A TRAFFIC DIVERTER AT MELROSE COURT AND MYRTLE AVENUE BEFORE 9.19.76 TUES-2358 9.1376 WED -2522 9.14.16 THUR-2086 AFTER 4.1481 TUES- 1234 4-6-81 WED -1191 4-9.61 THUR-1174 4-EF62 TUES-1197 4.25.62 WED .1261 4-2982 fWA-1368 4-5-83 TOES -1275 4.6.53 WED -1274 4•7-85 TNUMI537 DEC83 'TUES•1421 DEC13 WED -039 DEC 93 TNUS1464 5.6.60 TUES-1307 5.7-00 *ED. 6299 5.8.00 THUR-1250 4.5.05 TUES-1772 6-6-83 WED •1794 4-7-83 THUR-163 DEC 05 TUE`+-16555 DEC 03 WED -11164 'COUNTS TAKEN DURING U 0/ I DEC 03 THUR-IS004 FINAL EXAMINATION WEER City of Iowa City MEMORANDUM DATE: April 27, 1984 TO: City Council FROM: Robert W. Jansen, City Attorney �J RE: Old Library Contract-GWG Investments Attached please find a letter from the attorney for GWG Investments with regard to the Old Library parking lot and the improvements on the Old Library building. This new proposal significantly alters the earlier request by GWG Investments that the $495,000.00 improvement requirement be reduced. The attached proposal is scheduled for informal discussion on Monday. ib Attachment cc: City Manager Andrea Hauer RM i i. BARKER, CRUISE & KENNEDY LAWYERS CHARLES A BARKER 311 IOWA AVENUE • P.O. BOK 2000 JOHN 0. CRUISE IOWA CITY, IOWA MICHAEL W. KENNEDY 52244 JAMES D. HOUGHTON DAVIS LFOSTER April 26, 1984 ANN M. CRUISE Mr. Robert W. Jansen Attorney at Law P.O. Box 2508 Iowa City, IA 52244 Re: GWG Investments - City of Iowa City Old Library Contract Matters Dear Bob: AREA CODE 319 TELEPHONE 351.8101 When we talked this morning you asked that I give you a written list of the extension dates that are being requested by GWG Investments. As I mentioned on the phone, GWG is in need of an 18 month extension on both the take-down of the library parking lot and the installation of the $495,000 of required improvements in the Old Library building itself. No request is being made for the elimination of the $495,000 requirement or the reduction of that requirement. The dates that we have are as follows: First, GWG filed its exercise of option on the library lot January 10, 1984. Under the terms of the contract we would have been closing on or before March 10, 1984 (within 60 days). We would like the time for closing that transaction extended to September 10, 1985, roughly 18 months after March 10, 1984. Second, GWG took title to the Old Library February 17, 1983. The commitments for the $495,000 of improvements in the Old Library building would have been due August 17, 1984. We would like an extension of 18 months on that date to February 17, 1986. If the Council feels that these extensions cannot both be granted at the present time, GWG wants to close on the parking lot deal, take title and possession and move ahead immediately. Naturally, we would like to get a final answer on this as soon as reasonably possible. Ver truly yours, hn D. Cruise JDC/dc cc: GWG Investments 02/10-01-98 ac �4 City of Iowa Cit' MEMORANDUM Date: April 27, 1984 To: City Council From: Doug Boothroy, Senior Planner & Re: Extension of Scott Boulevard The attached information is to aid the City Council in deliberations regarding Scott Boulevard. The following are included: 1. A petition from residents expressing concern regarding the alignment of Scott Boulevard and its function as a truck route - 11/17/83. 2. A letter from the Chamber of Commerce arguing for the immediate construction of the rest of Scott Boulevard to I-80 and the need for a direct truck route - 7/7/83. 3. The trafficways map from the 1983 Comprehensive Plan Update. 4. Excerpts from the East Area Study and the Northeast Area Study of the Comprehensive Plan Update concerning Scott Boulevard. 5. Minutes of informal Council discussions - 1982. 6. An excerpt from a study evaluating alignments for Scott Boulevard and First Avenue extended - December, 1979. 7. Timing of construction of the section of Scott Boulevard between Court Street and Rochester Avenue, as projected in the 1978 Comprehensive Plan. 8. Internal memos regarding alignment, projected traffic counts, and construction standards for Scott Boulevard - 1975-1978. The latest consensus of the Council regarding the alignment and the timing of construction of Scott Boulevard was expressed during discussions of the 1983 Comprehensive Plan Update. The intent to construct Scott Boulevard from Court Street to Rochester Avenue and to continue an east side north/south route was reaffirmed. Since this route was meant to be a secondary arterial with limited access for driveways, the timing of its construction was not seen as being dependent upon development of the area. (This section of Iowa City is subject to the east side moratorium on development and cannot develop, beyond that which is already platted, until the moratorium is lifted.) Construction of this section of Scott Boulevard can take place, therefore, at any time funds are available, within the short-range timeframe of the Plan (1983-1998), and be consis- tent with the Comprehensive Plan. With completion of Scott Boulevard to Rochester Avenue, access to I-80 would be via Rochester Avenue/Local Road. $51 0 2 The alignment proposed for this section of Scott Boulevard is on the trafficways map enclosed. As envisioned in the Plan, the road would extend due north off its existing right-of-way at Court Street, curve to the west to meet the alignment of "old" Scott Boulevard at Washington Street, and turn north along the current alignment of "old" Scott Boule- vard to Rochester Avenue. A 50 foot right-of-way from the centerline of "old" Scott Boulevard west has been acquired with the subdivisions platted north of Washington Street to Rochester Avenue (Court Hill -Scott Boule- vard, Parts 5-8). The section of Scott Boulevard north of Rochester Avenue has been per- ceived within a different timeframe, with construction taking place as development occurs in the Northeast Area and with the costs shared by the developer and the City. Completion of this section is anticipated to occur within the long-range timeframe of the Comprehensive Plan Update, or after 1998. The alignment which is suggested in the plan follows a ridge line north and then west from Rochester Avenue, and eventually connects with First Avenue extended near ACT (see trafficways map). The timing for construction for this part of Scott Boulevard may vary as the City's sewer problems are resolved, the moratorium is lifted, and development proceeds in the Northeast Area. bdw/sp $051 age 1 PETITION NOV 1 l 1983 To: The Iowa City Council, From: CitiZ:ens of Iowa City, CITY CLERK Regarding: Proposed truck route along Scott Eou.levard. The undersigned are concerned about the proposed truck route urged by the Chamber of Commerce in the Press Citizen on 1':onday July 18, 1983 (pg. 2A). Our particular concern, and objection, is having that truck route follow existing Scott Poulevard from Court Street to Rochester Road. Since thi-- route rias first envisioned, the area between Scott and. Oberlin and Scott and. Amherst has literally exploded. into a residential area (single- family, condominiums, and apartments). Small children frequently dart out onto the streets of the area. Also the noise and the fumes from trucks would be objectionable. Ile ^incerely request that serious consideration be given to selecting a more rural and less dangerous route. naaress Date 3 _1e ai ,3 10i��3 FA 7 Cr 51 r` 1 Page 2 Name Address Date m ,T3 -33,1;� - 5=� 33 L4 -Z9•-93 /5"4 /6- yq3 33 ss rt La -„aa ems. .3 qj .3 i r,-►t.,G7. /o - -�-- Q 3� y0,.,�a7u�/-�"� Sl�eLic 35�•on �-"Ki-S /D-2lo�S3 R 3 LISA T lid... c� /0 ,T3 -33,1;� - 5=� 33 L4 -Z9•-93 /5"4 /6- yq3 i | Page3 Name Address &ddress Date r 7M By JOHN CAMPBELL. rti...aulm FAIR • Citing increased truck traffic on Highway 6 and other Iowa City roads, the Iowa City Chamber of crmimerce has asked the city coun- wl to extend Scott Boulevard to Interstate 60 sooner than planned. Still to be worked out is who would pay for the road extension — '.ocal taxpayers, private deve- .opers or both. . Scott Boulevard, on the eastern edge of the city, was paved last summer from the Highway 6 by- pass to Court Street. The city's capital improvements budget calls for 31 -foot -wide pav- ing from Court Street• north to Rochester Avenue, to be completed in 1988. The project would cost an estimated $980,000, with about 37 percentfederal funding. *!,Ile city's comprehensive land II s • for Scott Boole- use plan ,hen ca 00 vard to curve northwest and.hook up with a planned extension of First Avenue. That extension would tie in with Highway 1 (North Dodge Street), which in turn con- nects to Interstate 80. "It would be essentially a straight shot from BDI (Business Development Inc. industrial park) to I -W," said city planner Karin Franklin. The new route would save time for trucks servicing companies in the BDI park and southern Iowa City, particularly trucks eastbound on 1-80. Many trucks now reach 1.80 by taking Highway 6 west to First Av- enue in Coralville. At least for westbound trucks,. the picture could change when Freeway 518 is completed next year. It will con- nect Highway'1 West with 1.80. There's no telling how long it would take to pave Scott Boulevard to 1.80 under the city's present Iowa City Preva-Cltlzen—Mond&y, July 16, 190 plan. For the most part, Franklin said, paving would take place as development occurs along the street. As with other new streets, deve- lopers would bear the cost of pav- ing a 28 -foot -wide street. The city would pay for additional costs, such as extra width, a parallel bi- cycle path, and obtaining a 100- foot right-of-way for future road widening. The chamber wants the paving done sooner, Ward Thompson, vice chairman of the chamber's transportation committee, said in a.recent letter to the council that the projected schedule is "loo late in light of the present and anticipated truck vol- ume." -Further," the letter said, "the committee is concerned that traf- fic could inhibit future economic development opportunities for Iowa City. Thompson said the chamber re- cently surveyed seven industrial firms, most on the BDI tract: Moore Business Forms, Owens Brush Co., Procter & Gamble Co„ Sheller•Globe Corp., H.P. Smith Paper Co. and H.J. Heinz Co. Truck and trailer traffic servjo- ing those firms totals over 2,100 ve- hicles per month, he said. An addi- tional 200 to 400 trucks service other local firms. Another 700 trucks will service Millard Ware- houses Inc. when it completes its warehouse in the BDI park. Thompson said the chamber is concerned that truck traffic now poses "a serious traffic safety problem' and adds "noise and air pollution and increased traffic on Highway 6 and other thorough- fares." He added that trucks carrying hazardous materials through rest- dential areas pose a risk. PETITION -o: .he _-tla City Cotu:cil, Fro.n: Citisens of lora City, Re._ardin : Trcpo e!l truclf rOute alon; F:cott =pule*yard. The un'lerrL7:ned. are concerne_ .'.bout the Dr000se_' trucl: cute lzrred ^; t':e Chamber of Commerce in the Press Citizsr1 on :'ond.ay „:;.'_y 1', 1903 (7g. 2.A), Cur !%articular concert:, O:'ectiOn, is having that true: route folloving e:fistlnr Scott ^Oulevard from Court Street to mochester Road. SinOe t::i_ r^ti`e ia- first e__vicioned the area tetveen CcOtt and ObOrlir_ ^nc. _i:'':2rSt hn.s literally explc'ed j-. o a res_dentia.'. �rOa (c n le- _ -ly, co,"Idu�'1111iums, and z:artaents), ••'+j•1 l wn n +l•• �� :.., cY:i._d_ _n fregt:..r.._„ -^rt O"t On=o the streets of the area. Aso noise and. fi:__eo fr._ truc:fs Mouldbe ojectionable. .!e sincerel;, request that serious consideration to G1,.-en to -.3lectinl_- c .more rural and less d.-?n.route. _ '"yen r,' n _Address "ate ,__,�-� // Off./ � =zy-3 -2 Ja.%t'1 �R, S " iOQ 0.&Fr3 � � ! ` /n J , - � . � � —' ^,• , ���...L' //.lad / :��� I -----� Qui 03 251 F°L�D JUL 11 1983 a7Y CLERK �-'qk RECEI.- 'J JUL 1 1 1983 July 7, 1983 Iowa City Council 410 E. Washington St. Iowa City, Iowa 52240 Subject: Extension of Scott Boulevard to I-80 Dear Iowa City Council Members: The rising amount of semitrailer truck traffic through Iowa City is of major concern to the Iowa City Chamber of Commerce Transporta- tion Committee. The Committee recently surveyed seven industrial concerns in Iowa City in an attempt to quantify the present traffic load. The follow- ing companies were contacted: iMoore Business Forms Owens Brush Company Proctor and Gamble Sheller -Globe Corp. H. P. Smith Paper Co. H. J. Heinz Co. Truck/trailer traffic servicing these firms total up to over 2,100 truck/trailers per month. Advanced Drainage Systems, Yoder Feeds, City Carton, Blooming Prairie Warehouse, and others would probably add another 10-20X. When Millard Warehouse completes their facility in the Industrial Park, they estimate a traffic increase of over 700 trucks per month, at least a 30% increase over current levels. The Committee believes that the present amount of truck/trailer traf- fic, 1) is a serious traffic safety problem to the citizens of Iowa City, 2) negatively impacts the Iowa City quality of life through noise and air pollution and increased traffic on Highway 6 and other thoroughfares, and 3) presents undue risk to Iowa City residents from potential accidents in- volving carriers of hazardous materials. At a time when truck/trailer traffic volume is increasing,•the com- nunity of Downey has recently embargoed their bridge from truck traffic. This had been an outlet for carriers attempting to avoid traffic on High- way 6 through Iowa City. 851 Extension of Scott Blvd. to I-80 -2- July 7, 1983 The extension of Scott Boulevard to I-80 has long been recognized as a preferred, cost-effective means to reduce truck/trailer traffic through Iowa City. Yet for funding, jurisdictional, and other reasons, the project has been consistently moved to the out years of the City capital budget. The Committee believes the current estimated time frame for completion, 1986-88, is very much too late in light of the present and anticipated traffic colume. Further, the Committee is concerned that traffic could inhibit future economic development opportunities for Iowa City. In view of the concerns expressed herein, the Chamber of Commerce re- quests the City to work together with the State Department of Transporta- tion, and the Chamber, in resolving local road jurisdictional and/or fund- ing problems with the aim toward the expeditious completion of Scott Bou- levard to I-80. Your prompt and favorable response to this request would be greatly appreciated. Sincerely, Z� Ward Thompson Vice -Chairman, Transportation Committee Iowa City Chamber of Commerce WBT:dd 751 CITY GF IOWA CITY CHIC CENTER 410 E. WASHINGTON ST. IOWA CITY, IOWA 52240 (319)356-500D July 21, 1983Ge1 r Ward Thompson, Mr. War p , Vice -Chairman Transportation Committee Iowa City Chamber of Commerce c/o H.P. Smith Paper Company 2000 Industrial Park Road Iowa City, Iowa 52240 Dear Mr. Thompson: This is in response to your letter of July 7, 1983, which the City Council discussed at its informal session of July 18, 1983. The scheduling for Scott Boulevard was predicated upon a number of compromises and consideration of other City priorities. However, the City Council recognizes the importance of Scott Boulevard. The Chamber of Commerce will wish to work with the City Council as it considers the capital improvement program for next year. Discussion of the budget will take place late in 1983 and early in 1984. Even when Scott Boulevard is completed, the value of such construction is seriously limited by the poor condition of the Local Road. I trust that the State and County will be prepared to improve that road at an opportune time. A commitment from the State and the County in this regard might generate additional support for completion of Scott Boulevard. If you have any other questions concerning this matter, please contact me. Si erely urs, Neal G. Berlin City Manager bdw/sp cc: City Clerk4 Keith Kafer g51 i MAP O / TRAFFICWAY NETWORK --•— Corporate Limits Existing Primary Arterials Proposed Primary Arterials Existing Secondary Arterials bt7 Proposed Secondary Arterials Existing Collectors — Proposed Collectors G3,;7 Transit Loops 6 0 l Scott { Boulevard —i i i ,i L__ n 3 �1 -O .T+ m Em KCy m D 2 C v a m E-4 EXCERPT: Iez8.3 Comprehensive Plan Avenue and west of Amhurst Street. This variation is due to a restriction in an 8" line downstream from the Rochester Avenue area. Thus, If it is assumed that the wet -weather surcharge conditions on Rundell Street will be tolerated until the new plant is built, or some alternative is derived, and if the Southeast Trunk relief line is constructed, there is sufficient sewer capacity in the northern portion of the East area to accommodate low to high density residential development in the short range and in the long range. However, if the City's policy is to avoid intensifying the potential for surcharge conditions, approval of development proposals in the East side study area will require careful consideration of the development's impact on the downstream sewer system. In the context of such a policy, it may be in the City's interest to encourage the postponement of any development in this area, pending a resolution of the downstream capacity problems. Trafficways The Comprehensive Plan projects the completion of Scott Boulevard from Highway 6 to Rochester Avenue within the Phase I development sequence by 1985. The planned function of the road is that of a secondary arterial whose primary purpose is circulation and, secondarily, access. Access from Scott Boulevard to any new development in the study area should be limited, therefore, if Scott Boulevard is to serve its Intended purpose. A limited number Of collector streets connected directly to Scott Boulevard is necessary, however, to facilitate efficient transit system loops. From Muscatine Avenue north, the necessary collector streets are currently in Place. With the full development of Village Green to the south, adequate collectors with access to Scott Boulevard will need to be provided. To date construction of Scott Boulevard has been as a two-lane road rather than a four -lane highway and includes only that portion between Highway 6 and Court Street. Pressures to annex and develop residential property east of Scott Boulevard have already been felt. It is the intent of the City that Scott Boulevard will be completed to Rochester Avenue to serve as the eastern link between north and south Iowa City. Since it will continue to be classified as a secondary arterial and will perform more of a circulatory function than an access function, a policy of limiting access of collectors and local roads directly to Scott Boulevard will be retained (see Appendix C.2). Development Pressures Outside the Corporate Limits Plans to expand and extend Scott Boulevard to fulfill its function as a secondary arterial and truck route for industrial development to the south should take residential development pressures Into account, as well as consider the relative rate of development of the industrial park. With the eventual availability of sewer service, development pressures along both sides of Scott Boulevard can be expected to increase. The present corporate limits encompass sufficient land to accommodate residential development for projected populations beyond the year 2000. Therefore, annexation is not necessary anywhere for the purposes of accommodating population growth. However, there are some areas of the 951 N E-3 EXCERPTk 1,983 Comprehensive Plan 3. Trafflcways The Comprehensive Plan currently proposes two secondary arterials for the study area, the First Avenue extension and Scott Boulevard extension. Whether both of these trafficways continue to be accepted in concept and whether their alignments as indicated on the Comprehensive Plan Map need revision must be decided. First Avenue Presently, a traffic problem does exist on portions of First Avenue. Extending this street as a secondary arterial (two-lane facility) may exacerbate the current situation. An increase in traffic problems will depend on whether First Avenue Extended is perceived as an attractive north -south link by users outside the developing area, and on the trip patterns generated by the area's residents. A section of First Avenue is scheduled to be built by late 1984 by a private developer in order to gain access to his properties. Therefore, a commitment to extend First Avenue a certain distance has already been made. Whether this extension should be continued and, if so, whether it should 1) continue straight northward to the American College Testing (ACT) property along a ridge line, 2) follow the ravine alignment on the 1978 Comprehensive Plan Map, or 3) curve to the east to join a realigned acoct nowevara must be resolved. (See Figure 2) 1 d'�t Scolt Aftrmft I 3B I�- AvE. 0.ocHE5�EP Figure 2 IHOI I ,( PROPOSED ALIGNMENTS e 251 NE -4 r—i The December 1979 study, Corridor Analysis: Foster Road and First Avenue Extended, addresses the issues of alignment far both First Avenue and Scott Boulevard. The alternative alignment which follows a ridge line is recommended since it may more successfully protect the attractive park- like ravine through which the current alignment runs and may also be a less expensive road to build. First Avenue should be constructed only as development dictates. Scott Boulevard Should Scott Boulevard be extended, the engineering staff considers the improvement of the present alignment north of Rochester Avenue to be undesirable due to topographical constraints. If extended, the preferred alignment would also follow a ridge line and curve westward to intersect with First Avenue at the ACT property. This trafficway should develop as growth and demand dictate. 4. Schools The Comprehensive Plan recommends one elementary and one junior high school site be reserved in the study area. As the School Board envisions building no new schools in the future, these sites should be removed from the Comprehensive Plan Map. While both Lemme and Hoover Schools have additional capacity which in the short range may adequately serve development in the study area, the recommendation toremove the sites from the Comprehensive Plan Map should not be construed as a recommendation for no additional schools. Full residential development in the long range may dictate building new structures if busing becomes impractical or capacity is reached city-wide. S. Parks/Open Space Given the wooded, hilly nature of the Northeast Area and the new extensions to Hickory Hill Park, additional parkland may not be needed in the short range. While the long range need for, or exact location of, parkland is difficult to determine, a future study of recreation and open space needs is intended to ascertain the specific needs of Iowa City. Cluster development and open space preservation in this hilly, wooded area should be encouraged. A lineal greenbelt along North Ralston Creek may also be appropriate for this area. 6. Proposed Land Use The short range land use map recommends low-density residential development in generally the western half of the study area during Phase III (1993-98). Long range development of the remaining developable area in residential use cannot occur until sewer lines are extended into this area. This recommendation deviates from the Comprehensive Plan's designation of an Office Research Park (ORP) development located south and east of the present ACT complex. Access is restricted to this area by severe 951 N E-6 4. Centralized ORP areas - the 1-80/Highway 1 interchange would serve to focus all ORP uses at one location and provide the desired visibility from the interstate system. RECOMMENDATIONS 1. Development in the Northeast Area prior to a solution to sewer capacity Issues must be carefully monitored to avoid exacerbating downstream surcharge conditions. 2. Annexation of the entire watershed should not be encouraged. Annexation would reduce development density for the whole study area from 22 people/acre to 15 people/acre, and any benefits derived from annexation may not outweigh the costs. 3. The City -County Urban Fringe Committee should consider the development issues along the eastern border of the study area. 4. Final alignments for the First Avenue extension and Scott Boulevard extension have been selected. The long- and short-range maps delineate ridge alignments with construction taking place as development dictates. S. No school sites should be designated in the study area. 6. Potential -park sites should be removed from the Comprehensive Plan Map pending a reevaluation of parkland needs. The natural features of the area, however, make cluster development and open space preservation an option which should be encouraged. A lineal greenbelt along North Ralston Creek is also recommended. 7. The Office Research Park area located south and east of the present ACT complex should be deleted from the Comprehensive Plan Map. The long- range land use map proposes ORP areas directly north and south of 1-80 which would require one or more lift stations if developed. 8. The use of lift stations while not encouraged, should be as judicious as possible. The consolidation of several lift stations into one facility should be encouraged whenever possible. 251 -1 1 Informal Council Page 2 October 5, 1982 Councilmembers reiterated their intent that Scott be considered a bypass with extra right-of-way, and requested that the Plan reflect this intent to alert future Councils. Justification for keeping it was weakened be- cause of removal of the proposed southeast section of the bypass. Trucks will use the route from I-80 to Rochester and down Scott. Franklin ad- vised that this intent would be added in the East Area Study. Boothroy stated that the City has from ACT, a future dedication of r -o -w for Scott to go directly east. Boothroy called attention to a change in Appendix C.2 in standards for Trafficway Design Standards re access. Balmer questioned limited access regarding Scott. Franklin pointed out need for access points for transit ott between Court & Highway 6. Clarification of language on Page E-4 ill be made. Page 9 -Neighborhood Commercial Centers have been set e map at Mormon Trek and Court & Scott. Neuhauser asked if the Plan Side 1, N differentiated between convenience centers and shopping centers. After 1-671 discussion of criteria for each, Berlin commented that the present defin- ition or descriptive material was more for an area center, and Council was discussing neighborhood centers. Other cities have dealt with this. issue. Boothroy advised that they would add a section on neighborhood convenience centers and would develop criteria for it. V"Pace 11 -Franklin advised that the entire Housing Section will be rewritten, and-1pointed out on Page 13, a change regarding age groups. Page 16-Schools- .fanklin stated that P&Z had had problems understanding the table on Page 17. and they will add further explanation. It should be looked at in the con- text of school capacity only. Balmer thought that the material should be sent rn +hp ¢rhnnl Board fnr rpyipw. Staff wanted P&Z and Council to review it first, and Berlin stated that. then it would be sent to the School Board. Neuhauser commented that at the state level, it has been mentioned that schools would like to get out of the busing business and turn it over to other units of government. Berlin asked whether or not the matter should be discussed with the Board or the staff, and Neuhauser agreed that a letter should co from the Mayor to the Chairman of the School Board. Page 19 -Human Needs Services- Franklin said it would be up to Council to decide if they want to update the baseline reports. Neuhauser commented that this was a city -county effort. Lynch had problems relating this section to comprehensive land use. Neuhauser suggested separating out the physical facility from the program. for instance develop standards for Systems Unlimit- ed Housing, Senior Citizen housing, nursing homes -where they belong -standards to use in the zoning ordinance. P&Z has said that the above uses plus cor- rection centers, mental retardation homes, etc., would have to apply under the special exceptions. All Councilmembers disagreed with this process, noting that the uses should be provided for in the context of the zoning ord. Recreation -Open Space. Franklin stated that other criteria for standards will be developed for a long range plan. Although Council has adopted the. Five - Year Plan, there is no commitment to the parks as listed. Council wants to discuss the purpose and function of each park as proposed, and discuss if more can be done within existing parks. Concerns will be discussed with Dir. Showalter at the goal -setting session with Staff. Environment -Item #4, regarding W.P.C.P. Berlin suggested additional language to say that the WPCP would provide additional capacity and solve existing problems with sewers that are currently not adequate in wet weather conditions. 2,61 INFORMAL COUNCIL DISCUSSION JULY 26, 1982 INFORMAL COUNCIL DISCUSSION: July 26, 1982, 7:00 P.M. in the Conference Room at the Civic Center. Councilman Balmer chairing the meeting. COUNCILMEMBERS PRESENT: Dickson, McDonald, Balmer, Erdahl. Absent: Lynch, Neuhauser, Perret. Staffinembers present: Berlin, Stolfus, Boothroy, Jansen, Franklin, Schmeiser, Myhre. TAPE-RECORDED on Reel 682-15, Side 2, 1162 -End, and Reel 682-16, Side 1, 1-357. Balmer stated that as only four Councilmembers were present, the meeting would be for information than making decisions. SEWER CAPACITY/EAST AND NORTHEAST AREAS 1162-2180 Boothroy called attention to his memo regarding questions raised in previous area study discussions. Agreements with B.D.I., Village Green and Plum Grove Acres were summarized and present flow useage outlined. B.O.I.'s sale of property to Oscar Meyer included the sewer capacity. Alternative development policies regarding surcharge conditions in the Rundell Street Trunk are out- lined in the memo. It was pointed out that the proposed Highlander/Westing- house Lift Station will ul:timately dump into the Rundell St. Sewer at it's intersection at Jefferson Street. Boothroy commented on the proposed Prairie du Chien sewer which would replace three other lift stations and pump into the River Corridor system, paid for by assessment of the area. The City's policy on lift stations was noted. Alternatives for Policy 61, toleration of sur- charge conditions in Rundell St. Sewer discussed. Regarding -the B.O:I. 1971 agreement, City Attorney Jansen advised that the City was not in a position to challenge the assumption that guarantee of sewer capacity was legal, however there were interpretations regarding capacity which might be changed. The B.O.I. agreement with Wolfe was noted. Policy 62, no toleration of surcharge alternatives. Staff will draft a policy statement of specific alternatives that can be implemented. Boothroy summarized Council's intent to honor existing agreements with B.O.I, Plum Grove Acres; look at Village Green; and to continue development of all already platted properties, minimiz- ing the surcharge and phasing the alternatives. To insure and aid development in other areas of the City, Capitol Improvement Projects can be planned. Extension of Foster Road by developing at both ends was noted. This area is sewered by the Corridor Sewer. When the 21" sewer has been installed, Glasgow pointed out that this area will be the only area selling lots on which $150,000 homes can be built. Now people are going out- side the City. He outlined the number of homes that could be built. Schmeiser related a discussion with developer Oakes who says it is more feasible to build North of Interstate 80 with septic tanks on one acre lots because the investment on utilities is less. Staff will complete a sequencing schedule. NORTHEAST AREA REPORT I 2180 -End In the map, Figure 1, developable areas, Myhre discussed sewer availability for the four areas shown. Designation of the 118A as O.R.P. Zone was noted along with recommendation for change of land use near ACT on the Comprehen- sive Plan. Figure 2, proposed alignment for trafficways. Concept for alignment of First Avenue extended and Scott Boulevard extended pointed out. 351 Page 2 Informal Council July 26, 1982 Planning and Zoning and Staff recommend this alignment. Also discussed was routing for truck traffic. Costs for both extensions will be picked up by adjacent property owners, except for the bridge on First Ave. Standards require r -o -w of 661, if the City wants additional r -o -w, it will have to pay for it. Scott will develop as sewer is extended. Costs for the paving project from Scott to Rochester were requested. The use of the unimproved County road near A.C.T., the paved section. and A.C.T. undeveloped 80 A were explained. Glasgow pointed out his street as plan- Reel 82-16 ned, further on the property belongs to Hamdorf, A.C.T. and Gatens. A.C.T. Side 8 1 would like First Avenue extended. Traffic from Procter and Gamble. Heinz East, and wouldhuseu518ld uwhense ocomingcal afromttheewest, Myhrection when reported. the 18.357 NORTH AREA STUDY Upgrading the Bjaysville Sewer line to 24" would allow 12 people per acre and would service the area West of Prairie du Chien and with a lift station, the area East of Prairie du Chien. This would hook onto the River Corridor Sewer and as the area is close to downtown, could be one of the first areas to develop. Density of development depends an whether east of Prairie du Chien is developed. Erdaht thought there was a different alignment for Foster Road west of Prairie du Chien. This issue will need to be decided on later when everyone is present. Regarding the 4 -way intersection proposed by the State on the west side of Dubuque, Glasgow questioned if the City had acquired the land. and suggested a stop light at the intersection to slow traffic down. Staff will develop a sequence of development for the area. The City Manager stated that the issue of how Foster Road will be put together will be discussed separately. Meeting adjourned, 9:20 P.M. $51 EXCERPT FROM: "Corridor Analysis: Foster Road and First Avenue Extended", Dec. 1979 I Extra right-of-way which can be dedicated will keep the City's options open and may allow for the provision of bicycle lanes or extensive landscaping as a buffer for adjacent residences against traffic noise. C. ALIGNMENT. "9 From the intersection of First Avenue and Rochester Avenue, the 2! extension of First Avenue is shown on the Comprehensive Plan as following the section line north across the north branch of Ralston Creek, then turning in a northeasterly direction and entering a wooded ravine, which is followed in a curve to the north and then to the northwest. The Plan shows First Avenue Extended emerging from the ravine and connecting with Old Solon Road near the new ACT facility. The Comprehensive Plan 1 27 951 VI. FIRST AVENUE EXTENDED ALTERNATIVES A. FUNCTIONAL CLASSIFICATION. t� d Unlike Foster Road, there seems to be little uncertainty as to what functional classification the proposed extension of First Avenue would serve. This facility would link the I-BO/North Dodge interchange with the Mall/Industrial Park area and would be the primary access to the Interstate for the entire east side of town. As such, First Avenue Extended would definitely be an arterial street, perhaps functioning as even a primary arterial, rather than as a secondary arterial that the Compre- hensive Plan designates. B. CROSS-SECTION. I The Comprehensive Plan shows First Avenue Extended as a four lane facility with an 80 foot right-of-way, 45 foot pavement width, and no parking. This cross-section would provide a high level of service for the order of traffic volumes (8500+ vehicles per day) predicted for First Avenue Extended in the test modeled in the ATS. However, this volume of network traffic could also be adequately served by a two lane street with turning lanes at major intersections. One factor which should be considered is that existing First Avenue from Rochester Avenue south to Bradford Street (Southeast Junior High) is only a two lane street, and opening a four lane segment may put undesirable traffic pressure on the two lane segment. Parking on arterial streets is not critical because adjacent parcels should not have direct access, and on-site parking requirements and neighboring collector or local streets should • handle all parking. Extra right-of-way which can be dedicated will keep the City's options open and may allow for the provision of bicycle lanes or extensive landscaping as a buffer for adjacent residences against traffic noise. C. ALIGNMENT. "9 From the intersection of First Avenue and Rochester Avenue, the 2! extension of First Avenue is shown on the Comprehensive Plan as following the section line north across the north branch of Ralston Creek, then turning in a northeasterly direction and entering a wooded ravine, which is followed in a curve to the north and then to the northwest. The Plan shows First Avenue Extended emerging from the ravine and connecting with Old Solon Road near the new ACT facility. The Comprehensive Plan 1 27 951 E 35( T n man E 35( I designates as park/open space a strip of undefined width on each side of this facility, from Ralston Creek, north. An alternative to this ravine alignment is for First Avenue Extended to run straight north from Ralston Creek to the ACT facility. This alternative alignment rises from Ralston Creek and follows a ridge, but is never particularly steep. It appears that the ravine, which is an unusually attractive park- like area, would be more successfully protected by bypassing it than by running a road down the middle. In addition, the alternative would likely be a less expensive road to build. SCOTT BOULEVARD OR DIAGONAL AS AN ALTERNATIVE. This section considers whether Scott Boulevard, either along its current alignment or a more direct (i.e. diagonal) route, is a desirable alternative to the First Avenue extension for the purpose of linking the east side with the Interstate. Scott Boulevard and First Avenue Extended are both shown as secondary arterials on the Comprehensive Plan Map. Clearly, these streets will have to be built to collector or higher standards if the entire area develops. However, the examination of Scott Boulevard being a desirable alternative is presented for two reasons: Traffic generated by the link between the Mall/Industrial Park area and Interstate 80 could have a significant impact on residences and schools adjoining First Avenue. The ATS forecasts increases in 1995 traffic of up to 5500 vehicles per day for First Avenue if the connection with I-80 is made. Large increases in truck traffic could also be expected. 0 29. $51 2. The environmental and aesthetic significance of the area surrounding the north branch of Ralston Creek should be carefully considered before this area is lost to residential development. The effect on Hickory Hill Park should also be examined. Scott Boulevard could provide the east side link to the interstate, for residents in the Mall/Industrial Park area, that would be offered by First Avenue. The Scott Boulevard alternative would not be quite as direct a link for the Mall area nor for residents who live nearer to First Avenue. Scott Boulevard would, however, be preferable to existing routes. Scott Boulevard could be constructed as a diagonal, rather than using its current alignment, which, as a gravel road, provides a roundabout connection. After crossing the north branch of 0 29. $51 D 6 I I U I N w Ralston Creek, a new Scott Boulevard could be angled to the west (at a point approximately one-half mile north of Rochester Avenue) heading toward the east -west ridge which lies about one-half mile south of the interstate. The new ACT facility lies on this ridge, as does Old Solon Road and the Foster Road alignment. One of the major purposes of an east side arterial connecting with the I-SO/North Dodge interchange is to relieve traffic on North Dodge and North Governor Streets. Results of the ATS indicate that either First Avenue Extended or Scott Boulevard will relieve a significant amount of traffic from the one-way pair and from North Dodge Street. The reduction is approximately 30 percent for First Avenue Extended alone and 20 percent for Scott Boulevard alone. 0 It is therefore recommended that areas of existing sewer capacities and areas which are to be provided with adequate sewer capacity in 1978-1979 be initially developed. This will include the following areas: a. Infill development b. Eastern portion of the Willow Creek watershed area c. Area south of U.S. 6 between South Gilbert and Sycamore Streets d. Peninsula area west of Dubuque Street e. Area between North Dubuque Street and North Dodge Street south of I-80. Upon completion of the proposed new wastewater treatment plant facility on South Gilbert Street, areas which could be provided with relatively economical sewer service include the following: a. Area south of U.S. 6 and east of South Gilbert Street, and b. Undeveloped area in eastern Iowa City known as Village Green Rehabilitation and increasing the capacity of existing sewers Within the community and in the area draining into the north branch of Ralston Creek will allow for the following developments: a. Infill development in the established portions of Iowa City, and b. The north branch of Ralston Creek west of Scott Boulevard Once a final pattern of priorities has been established, new de- velopment should occur contiguous to existing developed areas. The undeveloped area located in the western part of the Willow Creek watershed, (generally west of Mormon Trek Boulevard) will not be able to be provided with adequate sanitary sewer service until substantial sewage system improvements are made. Also, the area in extreme northwestern Iowa City which is within the Clear Creek watershed can not be economically provided with sanitary sewer service. PROJECTED TRAFFICWAYS PROJECTS Several major trafficway projects can be expected to be implemented within the next twenty (20) years. These projects are as follows: a. Paving of Mormon Trek Boulevard from Benton Street south to the city limits. b. Relocation and widening of South Gilbert Street south of U.S. 6. C Construction of Foster Road between North Dubuque Street and North Dodge Street. M fl S 01 0'. A, 11 W F y d. Extension of First Avenue from Rochester Avenue north to North Dodge Street. e. r f. Extension of Sycamore Street south to the city limits. g. Extension of Lakeside Drive west to South Gilbert Street. Other trafficway projects which may be implemented within the next twenty (20) years are categorized as follows: 1. Widening of North Dodge Street from Governor Street to the Interstate 80 interchange. 2. Construction of a southern bypass route from South Gilbert Street to the U.S. 6/Scott Boulevard intersection. 3. Construction of an eastern bypass between U.S. 6 and the Local Road interchange with Interstate 80. If Freeway 518 is constructed, it may be necessary to implement the following traffic projects: 1. Widening Melrose Avenue between Freeway 518 and West High School. 2. Construction of Melrose Avenue around University Heights, or (' widening of Melrose Avenue along the southern border of the University of Iowa Medical and Sports Complex, construction of a diagonal from Melrose Avenue to the Burlington Street Bridge. j Continued discussion with the University of Iowa may result in alternative solutions (such as a West Campus bypass) to traffic routing in the area of the Health and Sports Complex. The projects which will have the most significant impact upon regulating growth are those that will provide access to areas currently without paved roads. The combined effect of providing ' access coupled with extended sewer service will be a strong impetus for development. ' PHASING PUBLIC IMPROVEMENTS The ability of the City to provide municipal services and facil- ities, particularly sanitary sewer service and major trafficways, has a direct impact on the sequence in which areas of the community develop. The availability of public facilities does not greatly affect the community's overall growth rate. However, because financial limitations make it necessary to schedule the construc- tion of new public improvements over a number of years, the time at which specific areas can be provided services varies. In the analysis of alternative waste water treatment plant sites, emphasis was placed upon incremental expansion of capacity within 69 $SI and around the perimeter of the existing developed area, rather than redirecting growth to a particular sector. Contiguous growth which utilizes capacity of existing facilities is more economical than building all new facilities for new development. However, the location for the new waste water treatment plant does make it more economical to develop the area close by, than to extend new trunk sewers to other undeveloped areas around the perimeter of the city. Major trafficways provide a development framework. An orderly functional classification system in both existing and new areas ensures the availability of rights-of-way in appropriate locations to serve the anticipated volumes of traffic generated within each area of the city. Because the transportation network not only provides access to adjacent property, but also serves to carry traffic from location to location, system continuity is important. It is frequently necessary to extend major trafficways to logical connections with the existing system, even though the development of adjacent property is not imminent. The schedule below contains the recommended sequence for the provision of public improvements. The schedule contains four distinct phases for public improvements. The first phase is expected to be a seven year increment, while the other three phases are expected to be five year increments, ending at the year 2000. 1. Phase I Improvements Sewage projects: a. Construct the river corridor trunk sewer. b. Construct the new wastewater treatment plant. Trafficways projects: a. Relocate Gilbert Street south of U.S. 6. b. C. Start construction of Foster Road. d. Construct Mormon Trek Boulevard from Benton Street south to the City limits. e. Begin construction of First Avenue north of Rochester Avenue. Construction of relocated U.S. 218 and improvements to Highway 1 are the responsibility of the State of Iowa, and are expected to begin during this phase. 1. Phase II Improvements Sewage projects: a. Rehabilitate existing trunk sewers. b. Extend new trunk sewer from the new plant site to the Fairmeadows lift station. FIC SVs1 1.1 0 71 ■ L bcic m� ~City Of Iowa cut �- MEMORANDUM DATE: July 26, 1978 TO: Don Schmeiser and the Planning and Zoning Coimnission FROM: Eugene A. Dietz, City Engineer RE: Scott Boulevard Alignment/Muscatine to Rochester At the July 17 Planning and Zoning Commission meeting we discussed possible alternatives in the alignment of Scott Boulevard. of the possibilities discussed that eliminated the construction of Scott Boulevard and routed traffic either to First Avenue or to the first County road a mile east, I believe the concensus was that a routing within the vicinity of Scott Boulevard is desirable. Staff concurs with this premise and therefore has researched further the two questions raised at the July 17th meeting: cost comparison and traffic data. To provide more information on soil conditions and therefore costs, we hired Shive-Hattery and Associates to make two soil borings. one boring was on the existing centerline of Scott Boulevard 450 feet north of Court Street and the other boring was along Court Street 450 feet east of Scott Boulevard. Frankly, soil borings did very little more than cloud the issue since the soils in both locations were identical down to five feet and their moisture contents were both quite high. The high moisture content suggests that a certain amount of undercutting and drain the may be needed to stabilize the subgrade. The borings did however show that the ground water table is only three feet below surface on existing alignment and did not register in the eight foot boring on the easterly alignment. Based on this very sketchy information however, I believe that we can conclude that we would probably very certainly have to put underdrains in the existing alignment but we may not have to on the easterly alignment. This of course would be a savings in construction costs. The cost for the easterly alignment is estimated to be approximately 5% higher than on the existing alignment. This does not include any undercutting and subgrade repair but deals strictly in paving costs. These facts combined with the probability that storm water management may be more easily accommodated on the existing alignment leads me to recommend that the proposed alignment to the cast be adopted. At the July 17th meeting, there were several questions concerning traffic counts. I did error in some of my comments concerning the method of arriving at the proposed traffic volumes. In fact, the Area Transportation Study indicated that Scott Boulevard between Muscatine and Rochester would carry approximately 3500 vehicles per day if no connection were made to Interstate 80. If a connection were provided, the traffic volumes on this same section of Scott Boulevard were anticipated to be approximately 5000 vehicles per day. Apparently, very little information was put into the traffic model relating to growth and/or commercial facilities in the area. Therefore, since it is very unlikely that there will be a connection to Interstate 80, the 3500 vehicles per day may not be an accurate picture. However, it is staff opinion that the inadequate rpassummptions made for growth in the area are outweighed by stasecond ff opinions t1le15,u000 of vehicle per daynertion to f figure shouldebetate 80. valid Therefore, 351 2 I believe I have addressed the questions raised at our last meeting together. If you concur with the recommendation I have given, I would ask that you formalize a recommendation of your own such that it could be forwarded to the City Council concerning the alignment of Scott Boulevard. I will be discussing this matter with the City Council on August 1 at their informal session. 351 r+ ^ l N,'CK f ; i CITY OF IOWA CITY DEPARTMENT OF PUBLIC WORKS MEMORANDUM DATE: October 15. 1976 TO: Neal Berlin City Council FROM: Richard J. Plastino RE: Scott Blvd. Right -of -Way Attached is a map which shows the approximate right -6f -ways on Scott Blvd. Several conditions exist which may make this map only approximate: 1. Various sections of the Scott Blvd. right-of-way were deeded to Public use many years ago and the descriptions are unclear; 2. In some cases, a 40 ft. right-of-way was deeded; however, the present fence lines and various iron pins that have been found along the right-of-way are not at a 40 ft.'width; i 3. Scott Blvd. formerly continued to the north near Interstate 80 and an east/west road met Scott Blvd, in the vicinity of Interstate 80. The section that wiggles by AC' used to be part of Old Dubuque Road; 4. The only firm right-of-way widths are in the vicinity of Court Street. In this area a subdivision has been platted, which gives the City a 50 ft. right-of-way on the west side of the section line and part of the concrete street has been built. The attached map is adequate to indicate the approximate right-of-ways. Perhaps more important, it indicates the ambiguity that exists in regard to right-of-way. If construction, with resultant land acquisition is anticipated, a detailed legal search would need to be made of the highway records at the County Courthouse and legal interpretations would have'to be made concerning the actual right-of-way that exists. There is also a question of how wide Scott Blvd. should be if it is reconstructed. The Area Transportation Study indicates that Scott Blvd. will be lightly used in 1995. If Scott Blvd. were connected directly to Interstate 80, approximately 3,000 cars would use Scott between Hwy. M6 and Ainerican Legion Road and approximately 4,000 to 6,000 cars would use Scott Blvd. between American Legion and the Interstate. If Scott Blvd. were not connected to Interstate 80, but continued into Hwy. N1, approximately 1,000 to 2,000 cars would use the Scott 951 apge 2. i Scott Blvd. Righe c_hay Blvd. between Hwy. N1 and American Legion Road and approximately 3,500 to 4,500 cars would use the Scott Blvd. between American Legion Road and Hwy, Ml. The above figures were determined from computer models using the "auto doarinant" assumption, which assumes no increase in'mass-transit. Essentially, all the computer model does is anticipate future land uses, determine how many car trips a day could cane out of such land use, determine where the cars are going, and then assign each car to a specific road segment. The figures generated from a computer are certainly not firm figures; however, they do give a general range of traffic volumes. The traffic volumes mentioned above are low in .relation to other streets in town. If the ocan bjective is to reduce construction costs to a minimum, Scott Blvd. laneslwith a mediannare desired forroad. aestheticthe reasonss this could be done recognizing that it provides capacity far in excess of projected needs. It is difficult to consider Scott Blvd. at the present time since the Area Transportation Study is not done. At this time it is known that there are extremely severe traffic problems in the area of Hwy.•N1, Riverside Drive, Burlington Street, North Dubuque, Hwy, N6 and Hwy. N1, parts of American Legion Road and Melrose. If the City wishes to alleviate these severe problems, there will be multi-million dollar expenditures in the next several years for up -graded highway facilities and/or increased almost certain that c osit service. At s it construction of ScottBlvd. willfallfarabelows other projects in priority; however, there may be other reasons for moving Scott Blvd. up in the priority list. In summary, the right -df -way shown on Scott Blvd. cannot be considered firm and should be used For only general planning purposes. Detailed legal searches will need to be made before the City can take a stance on right-of-way acquisition. The width of right-of-way actually needed depends upon whether a two-lane or a four -lane road is built. In addition, consideration of a bikeway along Scott Blvd.. will dictate the need for a wider right-of-way. It appears that under almost any condition, the City is going to'have to condemn and purchase right- of-way; therefore, the City should determine some design parameters since right-of-way acquisition will be expensive. RJP:bz 851 'ft, 8% p Johnson ;county regional rianilir)g ccnmission ®Q©;12 soum duouque street, own city, rn,c 522d� 31SJ35La556 cal m rosse oma.. • rmert r geeeeip ....•,. ecv MEr10 9/10/75 T0: Neal Berlin, City Manager FROM: Bob Donnelly RE: Scott Boulevard --Area TransTartation Study Dick Plastino has asked me tc pro%!de you with information concerning the traffic evaluation of potentiz- Scctt Boulevard improvement projects which Stud performer up to this point in the Iowa City Transportationy (ATS). i Status of the Area Transportation Study The following is a very brief and -reliminary description of the traffic analysis available for Scc•-.t Boulevard from the series of alternative future street and higt%ay networks tested with 1995 forecasted travel, A traffic analysis of the complete set of street and highway improvements considere. in this process will be included in the forthcoming ATS Reportt #2 naw in preparation. Final evaluation I and recommendation of Ion i g -.r ange transportation alternatives will ' emerge from the review and discussion of this and subsequent reports among the various transportation committees, the Commission, and the member jurisdictions. . Assignment Test Networks Two of the Assignment Test Networks tested have included major improvements of Scott Boulevard connecting Highway 6 E (east of the existing industrial park area) with Interstate 80. The second test network, 2-ATN(AD) included an improved.Scott Boulevard connecting with Highway 1 East in the vicinity of the interchange with I-80 (See Map f,). In the fifth test network, 5-ATN(AD), a direct connection with I-80 was tested to determine if there might exist justification for a new interchange (See Map B). The design concept assumed for testing purposes for each alternative was a four -lane, limited access -type facility comparable to Highway 6 Bypass. Other long-range street proposals have been tested in the series of assignments which "compete" to varying degrees with the Scott Boulevard such a project in terms of the objectives which might be related project --namely: A. Increased accessibility to the north for the existing and future southeast industrial park area. (continued) SSI 2 B. Relief of forecasted deficiency on existing street and highway facilities including diversion of truck traffic from existing•faci7ities within the urban area. C. Continuity of an "outer -belt" system. A.few of these are shown on Map C. 1995 Traffic Analysis of Scott Boulevard Alternatives (Auto -Dominant Travel Forecasts) . 2-ATN(AD): As shown on Map A, the 1995 travel served by this facility would range from around 1200 vehicles per day south of the Rock Island Railroad to 4300 vehicles per day north of Rochester. This is roughly equivalent to the level of existing traffic on Court Street or Rochester east of First Avenue, for example (3700 v.p.d. and 3100 v.p.d. respectively). The principal effect- of this proposal on forecasted deficiencies is a moderate reduction in travel (-4300 v.p:d.) on unimproved Highway 1 East. However, Highway 1E remains at a forecasted Level of Service F since the Scott Boulevard alternative does not in itself divert the amount of travel from this facility necessary for an acceptable level of service. The assignment showed a minor impact in travel on American Legion Road east of Towncrest (+1700v.p.d.). 5-ATN(AD): .Some additional travel was attracted and served by this more direct connection with Interstate 80. Forecasted traffic on the facility ranges from around 1200 vehicles per day south of the Rock Island Railroad to 6011 vehicles per day north of Rochester, The magnitude of the travel demand indicated is probably substantially less than would be required to justify the construction of a new interchange on I-80. The moderate reduction in travel on unimproved Highway 1 East (-4300 v.p.d.) does not eliminate the need for improvements on this state primary road given the travel forecasts for 1995. Only minor impact is indicated on other facilities: Highway 6 East (-2000 v.p.d.), Muscatine (-1500 v.p.d.); First Avenue (-1400 v.p.d.); and American Legion Road East of Towncrest (+2800 v.p.d.). I will be glad to discuss this information with you and Dick Plastino at any time. cc: flick Plastino 951 ..Alit a- J-.. .1-1 -City of Iowa Ci •• MEMORANDUM Date: April 25, 1984 To: City Council and City Manager From: Frank Farmer, City Engineer�� Re: Northwestern Bell's work at Governor Street between Church and Fairchild Street On April 10, 1984, City Council approved a permit authorizing Northwestern Bell to install telephone cable under Governor Street at the alley between Church and Fairchild Street. The cable under Governor Street is to be bored, therefore Governor Street will not be closed to traffic. bdw3/8 WZW City of Iowa Citi MEMORANDUM Date: April 26, 1984 To: City Council and City Manager From: Frank Farmer, City Engineer" Re: FY85 Asphalt Resurfacing Project The City's asphalt overlay programs began in 1970. Every year since that time, the Engineering Division has recommended that certain streets be overlayed. This recommendation is based on a structural and functional rating of each street considered. Through visual observation by staff, city streets are rated each year to determine which should be considered for the overlay program. The structural rating takes into account the Pavement,distressyincludes such and type things as cracks,distress dips, displaced joints, and surface wear. The functional rating classifies each street as an arterial, bus route, collector, or local. Arterials are given the highest priority, while local streets are given the lowest. In general, a concrete street will last 20 years before requiring an asphalt overlay. In some cases, concrete streets develop severe cracks and displaced joints before the end of their 20 year life. This indicates that there is a sub -base problem that cannot be corrected with an asphalt overlay. If properly repaired and stabilized, these streets can provide many more years of service before requiring an overlay. An asphalt overlay is expected to last for about 10-15 years. In some cases, the surface of an asphalt pavement wears out before the actual pavement structure wears out. In these cases, chip sealing is an effec- tive method of extending a pavement's life. The asphalt overlay program should be continued on a yearly basis to insure that the current high quality street surface is maintained. The Council has allocated $309,000 in the FY85 Streets Department budget for the asphalt resurfacing program. This program will include asphalt overlay, chip seal, and curb and gutter repair. An asphalt overlay consists of placing two to three inches of asphalt concrete over existing streets to improve rideability and correct some structural defects. Chip sealing consists of placing a bituminous binder and aggregate on existing asphalt pavement to rejuvenate its surface and extend the life of the pavement. The aggregate to be used for chip sealing this year will be quartzite chips as opposed to the washed river gravel used in the past. Des Moines has used quartzite chips successfully for a number of years. Since chip sealing can significantly extend the life of an asphalt pavement, this program can postpone the grinding and second overlay of city streets. The cost of the curb and gutter repair is included in the prices listed below and will be performed by the contractor awarded the project. $53 2 It is best not to overlay a street until absolutely necessary because of additional maintenance problems due to a reduction in curb height. The streets recommended by Engineering are as follows: Asphalt Overlay 1. Lucas St. (Bowery to Rock Island RR) $ 14,180 *2. Clinton St. (Court to Rock Island RR)' 52,134 3. Prentiss St. (Capitol St. to Dubuque St.) 22,153 4. Dubuque St. (Court to Rock Island RR) 44,341 5. Dubuque St. (from 260' to 960' S. of Ventura) 14,695 6. Upland Ave. (Court to Friendship) 27,512 *7. Seventh Ave. (Muscatine to Glendale) 76,994 *8. Newton Rd. (Woolf to VA parking) 14,748 9. Ridgewood Lane (circle only) 3,653 sm,4 6 i I Chip Seal I *1. Burlington (1/2 block W. of Gilbert to Summit) $ 11,880 *2. Melrose (RR bridge to Byington Rd.) 6,534 *3. South Grand (Melrose to Grand Ave.) 1,710 *4. Woolf (River St. to Newton Rd.) 1,508 *5. Newton Rd. (Woolf W. to Woolf) 2,300 *6. Governor St. (Market to Fairchild) 3,640 $ 27,572 Total = $297,982 *Bus route. Engineering plans to bid this project so that work may begin in July. If bids come in lower than expected, additional streets could be added to the program at that time, providing funding is available. bdw2/11 B53 ^,City of Iowa Ci#y. MEMORANDUM Date: April 26, 1984 To: City Council From: Anne Carroll, Human Relations Director Re: AFSCME Bargaining Unit Amendments (Broadband Telecommunications Specialist Position) We have recently completed extended discussions with AFSCME with regard to changes in the composition of the AFSCME bargaining unit. Our tentative agreement with them would involve the removal from the AFSCME bargaining unit of three positions, including that of the Broadband Telecommunication Specialist. The positions of seven employees would be added to the AFSCME bargaining unit, as these positions no longer qualify for exclusion. The standards used in determining inclusion/exclusion of positions are specified in Iowa Code, Chapter 20, Public Employment Relations Act and .generally relate to the position's access to confidential bargaining information or responsibility for supervision of other permanent employees, both of which qualify a position for exclusion. The Iowa Code requires review and approval of such changes by the Public Employment Relations Board prior to implementation of the changes. We anticipate receipt of PERB approval around June 1 and in the meantime will complete our communication with employees, review of appropriate classifica- tions, and other steps necessary for implementation. I will notify the City Council when PERB approval is received at which time a resolution accomplish- ing the changes will be prepared for your approval. Please feel free to contact me if you have any questions with regard to these changes. bj4/4 B5Y ^'City of Iowa CICI MEMORANDUM DAIl: April 20, 1984 TO: Mayor John McDonald Members, City Council FROM: Harvey D. Miller, Police Chief W The Great Pigeon Caper of 1984 For some period of time the Animal Control Division of the Police Department has received a number of complaints in regard to pigeons in downtown Iowa City. As you are aware, the gentle dew that droppeth from the heavens, may not be rain, if you walk under the eaves and out-croppings of some downtown buildings. Consequently, Ms. Leslie Henry, researched the problems of pigeon populations and, in a letter to the President of the Downtown Association of Iowa City, recommends some cooper- ative measures the building owner/managers and the Animal Control Division might undertake. A copy of that letter is attached. The bottom line is that if the building owner/managers take action to.properly provide the screening necessary to deny roosting areas to the birds, the Animal Control Officers will bait the buildings with Ornitrol, a chemical substance that inhibits the fertility of pigeon eggs, thus over a relative- ly short period of time, reducing the pigeon population. The initial cost to the City is estimated at $1,000, with an annual cost of $500, as long as the program continues. Only those members of the Downtown Association that request assistance and will do the necessary screening of roosting areas will receive the services of Animal Control Officers in this program. It has merit. If the downtown people cooperate, I think we should undertake the program. V5 ___ - -. --- SOF IOTA CITY CITY CIVIC CENTER 410 E. WASHINGTON ST. IOWA CITY, IOWA 52240 (319) 356-5000 April 20, 1934 Downtown Association of Iowa City P.O. Box 2353 Iowa City, Iowa 52244 Attention: Mr. Gone Fisher, Pres.idcnt Dear Nr. Fisher: Within the past several months we have received several com- plaints from residents and building owners near downtown, con- cerning problems associated with pigeons. In researching pigeon control methods, I have written the Humane Society of the United' States, as well as the Cincinnati Environmental Advisory Council which prepared a 1933 report on the urban pigeon situation in Cincinnati. The 11.S.U.S. has established several factors for consideration in the selection of a method for the control of nuisance birds. They are: cost, humaneness, safety, environmental impact, perma- nence, public opinion, and effectiveness. In researching methods of reducing pigeon populations, it appears that any technique of removal (i.e. poisoning, trapping, shooting, etc.) is, over the long run, ineffective. Biologically, the pigeon population will quickly return to the level which the available food and water can accomodate. Long range population control methods should be preventative rather than destructive. Therefore, taking these factors into consideration, we offer the following suggestions as practical methods to control pigeon problems. The various barrier methods are the best approach and concentrate on the elimination of nesting sites which are pro- tectod from the weather. Taking measures to cli.minate roosting sites are the most permanent and usually most effective. Openings in lofts, porticos, windows, doors and other enclosed areas can be screened with 1/2 inch hardware cloth. However, screening should not create dust or fire hazards or interfere with ventilation. Another harrier method, netting, may he the least expensive mothod of discouraging birds from nesting on buildings. \Netting is constructed of weatherproof synthetic fiber commonly containing either polypropelenc or polyethylene. This material will not corrode, rot or rust. It is unaffected by water and re- sistant to most clenning solvents used in connection with building uWintonance. Nets have mosh openings of 2/3 to 3/4 inches, small onough to prevent birds from becoming entangled. Netting is readily $55 Pigoons -z- removable and requires minimal maintenance. Because of the clear color and fine mesh, the net is indistinguishable from the struc- ture when viewed from a short distance. Netting has an average expected life of 5 years with continuous use. For buildings with ledges near the roof area, or small ledges above doorways, etc., we suggest the use of porcupine wire as yet another barrier method. porcupine wire is a flexible stainless steel barrier that discourages birds from landing or roosting upon building ledges. This product is constructed of metal strips feat- uring long pointed prongs that protrude in all directions within a 160 degree radius. This wire prevents birds from obtaining foot- ing on solid ground and prevents perching. The wire may be affixed to a building surface with nails, screws or adhesive. The product is recommended for use on surfaces made of masonry, wood, sheet metal, steel or iron. The success of any pigeon control program is predicated upon the cooperation of information among municipal officials and area property owners. All landlords and property owners should take steps to insure that proper sanitation and repairs are made in their buildings. The 'implementation of building repairs using the suggested barrier methods, and the use of chemo-sterilants can satisfactorily fulfill the -need for preventing excessive concen- trations of birds. A single chemo-sterilant, Ornitrol, is commercially available in the United States. Ornitrol produces temporary sterility in birds and inhibits the embryo from forming within the egg. Whole kernel corn is coated with a single application and will inhibit the production of fertile eggs for a period of five to six months. A two year treatment program with bi-annual application is recomm- ended. The presence of live, non -reproducing birds should be a harrier to the rapid ingress of other birds as usually occurs following large removals by poisoning, or any other form of killing. Sterile birds remain members of the population, mate and join with the flock in all activities but do not produce offspring. It should be pointed out that in order for the problems asso- ciated with pigeons to become erradicated, building repairs by building owners would be mandatory in conjunction with the Ornitrol, in order to be effective. The Ornitrol will control the future population growth. However, problems with waste accumulation and problems associated with nesting (clogged air conditioner vents, etc.) that occur with the present population will only be eliminated through building repairs. 955, Pigeons -3- Through a cooperative effort between our department and the building owners, I feel we can effectively control the population growth by applying Ornitrol and at the same time satisfy the con- cerns of the business owners through their building repairs. I encourage you to discuss this issue with the members of the Association and determine if these suggestions would be of interest Please feel free to call with any questions or if you need more information. Sincerely, Leslie Henry Animal Control Officer 85S i ,� r Pigeons -4- The following company names and addresses were provided by the Human Society of the United States. Netting Internet, Inc. 2730 Nevada Avenue N. Minneapolis, DIN. 55427 (612) 541-9690 Wildlife Control Technology 6408 S. Pig Street Fresno, CA 93706 (209) 268-1200 Bird - 325 IV. Huron Street Chicago, IL. 60610 (312) 642-6871 J. A. Cissel Co., Inc. P. 0. Box 339 Farmingdale, NJ 07727 (201) 938-6600 Almac Plastics, Inc. 6311 Erdman Baltimore, MD 21205-3585 (301) 485-9100 Metal Wires or Projectors Nixalite of America 417 - 25th Street Moline, IL 61265 (309) 797-8771 Shaw Steeple .Jacks, Inc. 2710 Bedford Street Johnstown, PA 15904 (814) 266-8008 0 J!S What is ORNITROL .... ORNITROL Is the only chemosterilant registered for the control of pigeons. In the female, ORNITROL is a long acting Inhibitor of ovulation by blocking cholestonol synthesis and egg yolk i formation. In the male, ORNITROL has an effect on the pituatory and an Influence on estrogen produc- tion which Is concerned with spermatogenesis. ORNITROL Is whole kernel corn bait coated with a low level, 0.1% by weight, of 20, 25• diazacholestenol dihydrochloride, a potent inhibitor of reproduction in pigeons. Test data indicates that should non -target species eat the treated corn, temporary sterility may result. Exposure of non target species Is minimized by choice of the relatively large whole t�A corn bait. Why Control Pigeons PIGEONS CARRY DISEASES HARMFUL TO HUMAN HEALTH Encephalitis, a virus infection known as sleeping sickness Cryploccal Meningitis, results in a brain in. flammation Ornithosis (Psittacosis), a highly contagious viral disease Salmonellosis, a bacterial food poisoning Histoplasmosis, respiratory fungus ailment PIGEONS ATTRACT NOXIOUS PESTS Ectoparasites such as fleas, licks and mites In. vade building from pigeon nests. Pigeons have been identified as a common source of chicken miles which Infect humans, causing skin diseases. PIGEONS CAUSE POLLUTION Pigeon droppings contaminate food and water. Pigeon droppings contaminate food Intended for human or animal consumption. Files breed in pigeon excrement and nests. PIGEON DROPPINGS DEFACE BUILDINGS AND MONUMENTS The filth and ugliness are only too well known. The high cost of cleaning buildings and monu- ments Is well-established. Pigeon excrement also causes structural damage. Control is not only desirable but necessary In any area where vagrant pigeons are found in abundance. Limited Control Methods The cost of an effective program using stir" repellents, electrical wiring or traps Is prohibitid Many manhours are required to apply and maint these control methods. Sticky repellents and el, trical wiring offers protection for treated are, only and have no effect on controlling the size i the pigeon population. Experience has shown tl! pigeons can reproduce as fast as trapping r: eliminate them. "The indiscriminate use of screens, poisons aj firearms to reduce the pigeon population is rj only uneslhelic and dangerous, but 'ecti I Science has now come to man's rescue, dh fe Ible alternative." (Massachusetts Physici, January, 1969) ...... Its Advantages l EFFECTIVE ORNITROL reduces the fertility for approximately six months in the female and three months In the male. ORNITROL has been proven as an effective pigeon �nlrol. For example, extensive field trials, involy 'cal health authorities and the U.S. Fish and .affe Service were conducted in various cities from 1967 to the spring of 1970. 11..' LOW COST Compare the positive ORNITROL method with the various other non-toxic measures. To reduce pigeon population, ORNITROL is lowest in Initial cast. Each subsequent year, both pigeon popula• lion and ORNITROL treatment cost are further reduced. APPLICATION ORNITROL Is packaged In convenient easy to han• E dle 30 pound bags. No costly equipment Is ever needed. Although some inlerflock movement occurs, r"ins tend to maintain discreet flocks and lasing areas. For this reason, all feeding sites must be sought out and baited. Pigeons not accustomed to whale kernel corn should be prebailed for seven (7) to len (10) days with untreated whole kernel corn. Pigeons prefer feeding In open areas. When ground feeding, feed away from buildings, tall grass, etc. Roof top baiting is normally well ac. cepted. Grain elevators, bell towers, terminals, and all natural feeding areas are suitable for balling. Feeding in early morning is best for ball accep• tance; however, apply enough bail to last all day. ORNITROL Treatment Schedule Generally, the results of an ORNITROL treatment program (Both Fall 6 Spring) will not be apparent until the end of the first year. A two year program Is recommended, alter which the reduced pigeon population may be easily maintained at the desired level. Length of Treatment (each period): 10 days. Package Size: 30•Ib. bag ... treats 400 pigeons for one day. NOTE: Each feeding area should be baited dally for a ten (10) day period. Be sure that all pigeon feeding areas are baited for the same 10 day period. Estimated Number of Pigeon Amount Required 30 lb. Population for Treatment Begs 400 3001bs. 10 1,000 750lbs. 25 4.000 3,000 lbs 100 8,000 6,000 lbs. 200 12,000 9000Ibs1300 20.000 15,000 lbs. 500 40,000 30.D00Ibs. I 1,000 For use only by federal, state, municipal and local government agencies, bird protection and con• servation groups, pest control operators, and universities. T TULUFA, i si43 ORNITROL IS A DIVISION OF COfdXJRATION 320 S. Boston Tulsa, Oklahoma 74103 Phone: (910) 502.3359 3 SM 182 ORNITROI!'I Positive Method of Pigeon Control M nw 1 Chemosterilant for Pigeon Control (to inhibit reproduction) Net Weight — 30 lbs. COMPLETE BAIT — Treated Corn 13.6 kg Active Ingredient: 20, 25 diazacholestenol dihydrochloride 0.1% Inert ingredients: 99.9% CAUTION: A' 100.0% CAUTION: KEEP TOFOR HUMAN CONSUMPTION HARMFUL IF SWALLOWED Store in original labeled containers only. Do not use as feed for domestic animals or poultry. Treated bait may be harmful to other birds and wildlife — do not expose bait in areas readily accessible to waterfowl or other birds. Consult State and Local laws and obtain necessary permits before applying this Chemosterilant. IMPORTANT: Pigeons not accustomed to corn should be PRE -BAITED FOR SEVEN (7) DAYS with untreated whole kernel corn. DIRECTIONS FOR USE: WHO: For use only by federal, state, municipal and local government agencies, bird protection and conservation groups, pest control operators, and universities. HOW: Scatter Ornitrol (treated corn) daily for 10 days in areas frequented by pigeons. Best results may be obtained when as many pigeons as possible are treated at the same time. Avoid unnecessary exposure to rain. WHEN: Early spring and early fall (twice a year treatment) will provide best results. WHERE: Roof -tops, bell towers, grain elevator and/or terminal areas are most suitable for baiting. Baiting in parks should be supervised. In a city-wide program, spread'Ornitrol at all traditional pigeon feeding locations. HOW MUCH: Estimate the number of pigeons to be treated, then for each 100 pigeons, scatter 71/2 lbs. of Ornitrol daily for 10 days. ORNITROL..,IS A DIVISION OF Av I t r0 L COWMAWN 320 S. Boston Ave. - Tulsa, OK 74103 Paten IS 3.084,156 S 3.4 19,61711 $ss ■ QUESTIONS AND ANSWERS 1. WHEN IS THE BEST TIME TO FEED ORNITROL TO PIGEONS? In the early spring... preferably late February or anytime in March. However, in the snow zone ... the first 10 days of April may be satisfactory. Also, another period is suggested ... late summer and early fall. Twice a year will provide best results. In many of the warm and/or southerly climates ... the periods may deviate from the above. 2. IS SPOT TREATMENT EFFECTIVE AT A GIVEN LOCATION? Only partially effective, since the effective control of pigeon populations requires a program en- compassing feeding sites over a somewhat wide area ... encouragement cannot be given to a course of treatment involving single structures or dwellings. Movement patterns of pigeons within an area of a few blocks is not well established. 3. WHERE IS THE BEST PLACE TO BAIT? ORNITROL may be best spread on the ground at customary pigeon feeding locations, such as railroad yards, near grain elevators, or in parks. Roofs of buildings, bell towers and other similar areas frequented by pigeons are very desirable baiting sites. 4. WILL ORNITROL EXTERMINATE PIGEONS? , ORNITROL is intended to reduce excessive pigeon populations ... in other words ... control not eradicate. 5. IS ORNITROL HARMFUL TO PIGEONS? No. There is no apparent effect other than temporary sterility... reducing the number of offspring. 6. WHAT HAPPENS IF SONG BIRDS OR WATERFOWL ACCIDENTALLY EAT ORNITROL? Most song birds are incapable of ingesting whole kernel corn. Should an occasional bird eat a large quantity... the result would probably be temporary sterility... then full recovery. 7. WILL ORNITROL REDUCE PEST POPULATIONS OF STARLINGS, BLACKBIRDS, ETC.? It may be reasonable to assume that the active ingredients, if eaten in sufficient quantities, would affect these birds in a manner similar to pigeons. However, presently we do not have sufficient field data to validate this assumption. 8. IS ORNITROL DANGEROUS TO PETS? No. Dogs and cats seldom eat whole kernel corn. Research data indicates little, if any, activity in mammals. 9. IS ORNITROL AN EFFECTIVE RAT CONTROL AGENT? No... it is not effective in rodents or other mammals. ORNITROL. IS A DIVISION OFA.+':..°`j Nx ,i,t-rol Ti 320 S. Roston Avo. Ti&a.OK'roIn^ 3 ✓ parks & recreation department to. City Manager and City Council re: Tour of City Parks and Facilities from. Fred Riddle and Dennis E. Showalter date: April 26, 1984 You are invited to join the Parks and Recreation Commission and staff for our annual tour of Iowa City parks and facilities on Saturday, May 12, at 8:30 a.m. We will be departing from the Recreation Center parking lot at 8:30, have lunch together, and finish the tour at approximately 3:00 p.m. The May Parks and Recreation Commission meeting will follow. Please call Dennis Showalter at 356-5111, if you can attend. /dh city of iowa city 856 CITY CSF IOWA CITY CIVIC CENTER 410 E. WASHINGTON ST. IOWA CITY, IOWA 52240 (319) 356-5000 April 20, 1984 Steven W. Ballou, Executive Director Iowa Department of Water, Air & Waste Management 900 East Grand Avenue Des Moines, Iowa 50319 To Members of the WAWM Commission Re: Construction Grants Program - April 16, 1984 Public Hearing Iowa City is in desperate need of federal funding to begin construction of our wastewater facility improvements. The design of the improvements is complete and the City is ready to move forward with construction. There are three critical problems which the facility improvements will resolve. First, the existing wastewater treatment plant is inadequate. Average daily flows are approximately 25 percent higher than design flows and the existing plant is 50 years old and worn out. Second, surface flooding and basement flooding occur because surcharging conditions exist in our major interceptor sewer network. Third, a development moratorium has been placed an the east and northeast sections of the city to prevent further property damage due to overflowing sewers. In addition, the southern section of the city cannot be served by the present interceptor sewer network. On January 17, 1984, the Iowa Water, Air, and Waste Management Commission, in an attempt to more equitably distribute federal grant monies, set the maximum federal grant amount that an applicant may receive in one fiscal year at 60 percent of Iowa's federal grant allotment for that year. The Commission is to be commended for this decision. However, owa City believes that to ensure an even more equitable distribution of funds the Commission should set the maximum federal grant amount that an applicant may receive in one fiscal year at 60 percent of Iowa's federal construction grant allotment minus the reserve fund allotments. This change would limit the allocation to an applicant not qualifying for the reserve funds monies, such as Iowa City and Des Moines, to 60 percent of the available federal grant monies. Iowa City feels that this modification and the maximum federal grant amount that an applicant can receive will benefit those communities still seeking federal assis- tance and not inhibit construction progress in the City of Des Moines. espec ful* J hn McDonald ayor bdw/sp cc: City Council RM CITY CSF IOWA CITY CHIC CENTER 410 E. WASHINGTON ST. IOWA CITY, IOWA 52240 (319)3,56-,5030 April 23, 1984 Mr. Lee Staak, Chairperson Parking Committee Greater Iowa City Chamber of Commerce P.O. Box 2358 Iowa City, Iowa 52244 Dear Mr. Staak: This is in response to your letter of April 16, 1984, to Mayor McDonald and the City Council which details the priority concerns of the Parking Committee of the Greater Iowa City Area Chamber of Commerce. The comments herein correspond to the designated paragraphs in your letter. i (a) The City recognizes that the timetable for the addition of parking levels to the Dubuque Street ramp is critical. This week the staff will interview parking consultants. One of the major considerations will be scheduling. The consultant must provide a fast-track schedule. However, there is no assurance that the additional parking could be completed for the 1984 holiday season. While the City will do its utmost to adopt a project schedule which is as expedient as practicable, thought must be given to other alternatives, including temporary use of the property immediately adjacent to the hotel to the east and the relocation or elimination of permit parking until such time as sufficient parking is available. (b) The parking study will include the issue of permit parking. (c) The internal/external traffic flow patterns of the Capitol Street ramp will be included in the parking study. While it is hoped that any necessary changes may be made prior to September, the actual implementation date can only be determined after the study results are available. (d) The construction of additional levels on the Dubuque Street ramp will necessitate study and possibly correction of internal and external traffic flow patterns. In addition, the provision for a Linn Street exit will be considered. Again, however, a final decision will be based upon the study results. (e) It is agreed that there should be secure bus parking in or near the downtown for tourists and convention activity. However, there are not very many viable alternatives. Again, this issue also will be considered in the parking study. Mll t Mr. Staak April 23, 1984 Page 2 (f) It is clear that there is a potential for traffic tie-ups and pedes- trian problems at the Dubuque Street/Burlington Street intersection as a result of increasing activity. The Police Department recognizes that it will have to assist. In fact the hotel also may have to employ police officers or its own security personnel to facilitate peak traffic flow. If you have any other questions or comments concerning these issues, please contact me. Sin yours Neal G. Berlin City Manager bdw/sp cc: City Council John Lundell Ernie Lehman Robert Bray i April 16, 1984 lava City •Iowa ro , ,v '''-� �•'" Mayor John McDonald City of Iowa City Q Civic Center Iowa City, Iowa 52240 Dear Mayor McDonald and City Council members: The Parking Committee of the Greater Iowa City Area Chamber of Commerce has been meeting regularly to address the problems associated with parking in the central business district (CBD) now and in the future. In updating you on our progress, we offer the following list of priority concerns: (a) The timetable for the addition of parking levels to the Dubuque Street ramp is critical. We strongly suggest that selection criteria for the consultant include heavy emphasis on ability to complete additional parking levels prior to November (to allow for the Dubuque Street ramp to be open for the holiday season.) (b) Existing permit parking should be protected and additional permits would facilitate leasing of empty office space. This will benefit the community by encouraging varied and intensive use of the CBD as a retail/service area. (c) The internal and external traffic flow patterns of the Capital Street ramp should be investigated and corrected prior to September. (d) The construction of additional levels on the Dubuque Street ramp will necessitate study and correction of internal and external traffic flow patterns. This study will probably call for the opening of the Linn Street exit. (e) Tour and convention activity at the new hotel will intensify the need for secure bus parking in or.near the downtown. (f) Due to the potential traffic tie-ups and pedestrian hazards, we suggest extra emphasis of police traffic enforcement and direction during peak traffic times at the Dubuque -Burlington intersection. These peak periods would include high work drop-off and pick-up times, banquet or convention activities and general high traffic periods. (1) Greater Iowa City Area Chamber of Commerce P.O. Box 2358 Iowa City, Iowa 52244 (319) 337-9637 R ,cumneo $5$ Mayor McDonald Page 2. We sincerely appreciate the cooperation of the City staff with our committee. We will continue to communicate as the work of the committee progresses. Thank you for your consideration on these most important issues for the future of downtown Iowa City. Respectfully, �-eAJJ 54A4/ I Lee Staak, Chairperson Parking Committee Greater Iowa City Area Chamber of Commerce i LS:jt Mj CITY CSF IOW; CITY CIVIC CENfER 410 E. WASHINGTON ST. IOWA CITY, IOWA 52240 (319) 356-5000 April 19, 1984 Mr. Raymond D. Truitt Route 6, Box 63C Iowa City, Iowa 52240 Dear Mr. Truitt: This is in response to your recent letter concerning the deteriorating condition of Sycamore Street. Enclosed is a memorandum from the Director of Public Works which reviews the alternatives. The ultimate solution, of course, is paving of that road with concrete or asphalt. However, this permanent improvement will not be made in all likelihood until such time as residential development takes place adjacent to that portion of the road. We certainly are aware of the conditions of the road and will do our utmost to maintain it in an acceptable manner based on the existing policies of the City. Sincerely yours, Neal G. Berlin City Manager cc: City Council bdw/sp --`'City of Iowa CICI MEMORANDUM Date: April 16, 1984 To: Neal Berlin, City Manager n From: Chuck Schmadeke (� Re: Potholes on South Sycamore St. Sycamore Street south of the existing developed area near Burns Drive is an unimproved roadway consisting of a mixture of gravel, road oil and dirt. The topography of the area has created drainage problems and the soil is very unstable. Each spring the City has problems maintaining the roadway surface. The moisture in the soil creates potholes and the unstable soil causes rutting. To correct the pothole and rutting problem, the City may either fill the potholes with cold mix asphalt or regrade and add additional gravel to the surface. Filling the potholes with asphalt will cost approximately =1,000, provide a very temporary solution (maybe as short as two weeks) and will do nothing to add stability to the soil. Regrading and adding additional gravel to the surface will cost approximately $1,000 and will help stabilize the soil, as well as eliminate the potholes. In addition, the roadway can be regraded without adding additional rock as potholes reappear. Using gravel, however, causes dust and the property owners along Sycamore Street have complained in the past about the dust. The cost of providing a permanent facility such as concrete pavement and adequate storm sewers from the end of the existing paving to the City limits is $440,000. bcl r-ICEIVED An 1 11984 Raymond D. Truitt Rt 6 Box 63-C Iowa City, Ia 52240 351-3348 Dear Mr. Berlin: I am sending this letter to request your consideration of making permanent repairs to Sycamore Street. The section I am refering to is the quarter of a mile of "blacktop" located on the southern edge of town. Berfore you make any decision I request that you drive down the road. Currently it is in the condition that we put up with each spring. During the summer, when the "blacktop" has been graded, it is at best extremely rough. I have contacted the street department and was told that the street (because of the soil underneath) could not be main- tained. I don't believe this since the county has kept their section in good condition. This road is heavily traveled and I am sure that there are many people that would greatly appreciate any improvements that could be made. Thank you, ✓���� I : ■ CITYOF IOW, CITY CIVIC CENTER 410 E. WASHNGTON ST. IOWA CITY, IOWA 52240 (319) 356-5COD April 19, 1984 Mrs. Maurice Keeley 111 S. Lucas St. Iowa City, IA 52240 Dear Mrs. Keeley: This letter responds to your memorandum to the City Council concerning utility charges. The only program now in existence which eliminates any charges is the City's current policy to allow low income residents to have free refuse collection. In order to qualify for this program, the individual must verify to the City that all residents of the household are eligible under the low income criteria of one of the following programs: Supplementary Social Security benefits, Title XX Program, ABC Program or the Food Stamp Program. In addition, those individuals who qualify to file an Iowa Disabled and Senior Citizen Property Tax and Rent Disburse- ment Claim with the State are also eligible. Currently there are 161 refuse accounts receiving free service and a total of 9,755 refuse accounts being billed. The policy referred to above eliminates the refuse charge only. No sewer charges are reduced or eliminated. All Iowa City residents who are using the Iowa City sewer system are charged for sewer service. This includes those who have their own wells. Many of our sewer -only customers are not included in the regular water/sewer billing process as they are billed only annually or semi-annually, The City's refuse collection service is funded only 82% from the refuse fees. The remainder of the funding, or 18%, is funded by property taxes. The rationale behind funding the majority of the refuse collection costs from user fees instead of from property taxes rests with the fact that the City picks up refuse only from residential units which contain 1-4 family dwelling units. Commercial properties, buildings with more than four dwelling units (large apartment buildings) or businesses which are located in a residence are not eligible for the refuse collection provided by the City. Those units must instead employ a private refuse service. By funding the refuse collection costs totally from property taxes, many non-users would therefore be taxed for a service which they did not receive. Therefore, the refuse fee assures that the users of the service are providing the majority of the funding for the service. Also, the City has some refuse customers who do not use either City water or City sewer or both. The City provides refuse collection to all residential properties which have between 1 and 4 family dwelling units. Mrs. Maurice Keeley April 16, 1984 Page 2 In fact, the service is not optional and as such all residential customers are required to pay the refuse fees whether they use the service or not. The only exception to this rule is for those citizens who qualify for an exemption from refuse fees as listed above. Please contact me should you need any additional information on the sewer and refuse charges, or, you may contact Rosemary Vitosh, Director of Finance, at 356-5052 as her department is responsible for processing the water/sewer/refuse bills. Sihcero yours, Neal G. Berlin City Manager cc: City Council bc5 .M April 9, 1984 MEMORANDUM TO: Mayor John MacDonald All Members of the City Council RE: Sewer and Refuse Charges i Today I'm paying my water, sewer and refuse pickup bill to ithe City and I have some complaints: 1. It is very generous of the City to allow people with income under $12,000 to not pay for sewer and refuse charges! But I don't think the City should eliminate these charges on their water bill. These people are already excluded from paying full property taxes. Anyone using water should pay for the use of the sewer and refuse pickup. Refuse icku used to be included in the City services whic we pay for t rough our property taxes. 2. Also, property owners who have wells should be billed for the use of the sewer and refuse pickup. How do you rationalize these free services to those residents just because they don't pay a water bill? The City is always looking for more money. Why not consider collecting some extra revenue and charge for sewer usage and refuse pickup to all property owners who take advantage of this service? Mrs. Maurice Keeley 111 South Lucas St. Iowa City, Iowa 910 OerrciG �ri6 iP�cil� JJireclor +" a.3, /98-X A76GLSLO.d Gu1� O�.Pl.d�rxd :L� c?Llc.Lvc.�% G•cctL^,v:.lue. ,{�L.iti � ,�� ,�.� .� �'�`,�' l e$ , 11 u.�jj ej d a j IMd Lzu- hkad/l"`'oV i?11A R421 ,&Alga / ,m I�LLte.f/� :Lt�;tt�t� r31.Gt�-t eLu _Et>G� P l fuu , (/TI QG�eaxVl rl�:�� fte ic4/.d VJ? � 2c�:� „Cd cc Z�icc. 2<< �ctu,�ccEa1' ��i�•�e��,ZG�Cz� �z�C�z ' 7: 15— ;I it /)/y = 0177 = A � ii-/a&V7: 524 NORTH JOHNSON STREET • IOWA CITY. IOWA 52240 • PHONE (319) 337-4768 ;I % �77 I;"- y P/n VM Taw• yPM r rue , April /7 N/ I- . 4CA -Fw-c TA"r, #.,;l l fk r yor No tessomr in Sea OM - r A SAT• of all - set. j4prf 1 .21/l.4" No ya�'�a + /es3�arki� �ro{rlwKs �/ /tssaes in SPsaiori. � 14 S Wi" s ;.N MINUTES OF STAFF MEETING April 11, 1984 Referrals from the informal and formal Council meetings were distributed to the staff for review and discussion. The informal Council meeting will be on Tuesday next week. The information packet will be printed on Thursday this week. Material for the packet is requested to be furnished to the City Manager's office by Thursday morning. The City Manager advised that proposals for the parking study should be returned by April 16. The requests for proposals willbe going out for the sewer study. There will be an informational meeting with interested firms early in May. The City Manager briefly discussed a workshop he had attended in Chicago based on the book, "In Search of Excellence". Prepared by: Lorraine Saeger 1 90 Regular Council Meeting April 10, 1984 DEPARTMENT REFERRALS SUBJECT DATE RECD REFERRED TO DATE DUE =*A NTS/STATUS Hunters' Run Subdivision 4-10 P&PD/ Legal Informal discussion on April 23. Provide background information on approval in 1980 and legal this time. G PDH Lot 62, McBride Addition 4-10 P&PD Amendment passed and adopted. Northwestern Bell work on Governor St. 4-10 Public Work Will Governor St. be closed? Ridgewood Lane 4-10 City Manage Call George Strait re. meeting regarding paving and crack filling. Dumpster Regulations 4-10 HUS Redraft ordinance to be more workable. Charter Review Commission 4-10 City Manage Staffing and set up first meeting. Prepare memo. Cablecasting informal Council meetings 4-10 Assistant C ty Manag r Explore possibilities. Regular Counci April 10, 1984 Pana 7 w —-- S Parking Study Urban Environ, Parks & Rec Cc March 14. w —-- MINUTES OF STAFF MEETING April 18, 1984 Referrals from the informal Council meeting were distributed for review and I discussion. Items for the agenda of April 24 will include: Appointment to Parks and Recreation Commission Resolution authorizing Mayor to sign easement agreements for the Tanglewood/Ventura Project Resolution authorizing Mayor to sign an agreement with Stanley Consultants to resolve the leachate problem at the landfill Resolution renewing lease with Rotary Club Public hearing to rezone 3.52 acres east of First Avenue extended from ID -RS to RS -5 Public hearing to amend zoning ordinance to permit specialized private schools in the RM -12 zone and to permit waiver of requirements in the development of historic structures in the RM -12 zone. Public hearing to rezone 524 North Johnson from P to RM -12 Recommendation of Planning and Zoning Commission to rezone 19.92 acres from CH to RMH II` Resolution approving final plat of BDI Fifth Addition Resolution to approve preliminary and final large scale non-residential development plan for Pharmaceutical Development Systems, Inc., Phase I Resolution approving preliminary plat for Briar Ridge, Parts I -III, i and final plat of Briar Ridge, Part I Resolution approving final plat of Oakes' Third Addition Ordinance rezoning property at 30 North Clinton from P to RM -145 (first consideration) Ordinance amending off-street parking design standards of the zoning ordinance (second consideration) The Assistant City Manager distributed a memorandum regarding suggestions for a City Gift Catalog. Responses to this memo should be returned by May 11. Prepared by: Dale E. He ling , 4&A Informal Council Meet Tuesday, April. 17, 1S SM East Side Moratori Informal Agenda Hotel Steering Coi Old Transit Facil Expanded Transit Field Trip Informal Counc Tuesday, April Nayc � SL Old Library Human Services Transit Facili MINUTES OF STAFF MEETING April 25, 1984 The referrals from the informal and formal Council meetings were distributed to the staff for review and discussion. The City Manager briefly discussed the subject of alternative sentences handed down by the Magistrate. Some years ago the Magistrate's Court used alternative sentences requiring young people to do various jobs in the community and in City government. The department heads were asked to give suggestions for such sentences in writing to the City Manager's office by next Wednesday, May 2. The suggestions from the departments should include how the system should function, including supervision. The City Manager will write a letter to the Chief Magistrate suggesting tasks which would benefit groups in the City and City departments. 1i i` The Assistant City Manager advised that he is receiving copies of enrolled bills from the legislature. If any of the staff are interested in certain i bills, he will provide copies. i Prepared by: Lorraine Saeger I &;k Informal Coun( April 23, 198' N.W. Bell w East Side M Old Transit Outdoor Seri Cable TV Regular Council Meeting April 24, 1--' N. Dodge - Special Usi Structures Rezoning ei BDI Fifth/I Systems IRB Policy Rezoning 3( Additional 'Center and nrPARTAAPAIT RPFGRRAIrC Regular Council Mee' April 24, 1984 SUBJ Resolution on HR410 Human Rights Ordina South Sycamore Stre Meeting with George 1 C.R. voters�o to polls'June 26 on IE franchise renewal Cedar Rapids residents vote June 26 on whether to renew Iowa Electric Light and Power Co.'s non- exclusive franchises for another 25 years for electrical and gleam gener- ation in the city. The company's current 25 -year 'franchises expire may 15, 1986. New franchise ordinances will be placed on file. with the city clerk Each hicorporates several changes from the present'lesse, many of a legal nature. ' U, frana does provide that IE will hold the city harmless from any uaWBty and claims which might artafrom the .company's opera- tions. . pera•tions.. A , new, addition to this provision requires IE to add the city and Its employees to the company's liability_ Insurance policy and file a certificate of Insurance with the city clerk ('11ds provision is In both the electrical and steam franchise docu- ments.) other new sections of the pro- posed electrical franchise ordinance are: a IE must continue to contract with the city for street lighting service and provide credit to the city for lights burned out during a billing cycle. a IE, In compliance with federal and state notification procedures for the movement of high-level nuclear waste, must also notify the city prior to moving any bf the wastes within the city limits. IE owns the Duane Arnold nuclear power plant at Palo. a The city reserves the right to impose a franchise tax in an amount that may be authorized by law, either on a motion of the City Council or a petition of the voters as provided In the Iowa Code, subject to the tax being approved by voters In a referendum. Also, if future state law permits, the company will pay gross receipts, energy or utility service tax as authorised and ap• proved by_ a referendum of the voters. ('11ds provision is contained in both the electrical and steam franchise documents.) The franchises must first be voted on by local residents. If they approve, the city must act on the documents. Then It's up to the company whether the franchisee are acceptable. However, city and com- pany officials have already die• cussed much of what's gone Into the two documents, IE is in Its 101st year of opera. tion. Its first franchise with the city was in 1912 and has been renewed twice since then. A franchise period of 25 years is the maximum allowed by state law. IF THE people vote not to renew, the city cannot take over IE's operations ' at least not without compensation, which would cost millions of dollars. IE's total assessed value is $196,- 260,644, , according to the Gnn County auditor's office. If the vote went against renewing IE's franchises, "We would still be here and we would still be serving. We would not pull up stakes and leave," said Bob LaFontaine, IE vice president for the eastern region. What would happen, he said, Is that without a franchise, the city would no longer be protected by IE's Insurance from claims. ' the city would be just as liable as we would be." . Serving Cedar Rapids without'& franchise would also affect IEs ability to borrow money on the bond market by Increasing interest, rates, which would be passed along to electrical and steam customers In the form of rate Increases, IaFon• taine explained. The Iowa Commerce Commission controls the company's rates. 863 MINUTES INDUSTRIAL REVENUE BONDS PUBLIC MEETING APRIL 12, 1984 STAFF PRESENT: Seydel, Vitosh, Jansen, Helling, Hauer GUESTS PRESENT: Karen Kubby, Jeffrey Denburg, Roger Boyle, Robert Downer, Tom Sunny, Joe Holland Rosemary Vitosh explained that the purpose of the public meeting was to receive input from the public on the criteria that the City of Iowa City should be using for approving Industrial Revenue Bond (IRB) financing for private projects. The City staff is presently reviewing the current policy and will be drafting a revised policy by the end of May. The City Council will then review the revised policy. Vitosh said tonight's meeting minutes will be submitted to the City Council. Roger Boyle, representing the Iowa State Council of Carpenters and Local 1260, read a statement agreeing with the 1981 Municipal Bond Act requiring multi -family housing which receives revenue bonding to have 20 percent of the units occupied by persons of low- and moderate -income. Periodic evaluation should be done by the City to insure compliance. Funds for an enforcement officer could be obtained from a $5 per $1,000 charge attached to the cost of the IRBs. The enforcement officer could be located into the Building Inspection Department. Also, any contractor who builds with IRBs should assume the responsibility of complying with Title 24, Section 241-60 which states.. ."there shall be no discrimination with any employee or applicant for employment because of race, sex, religion, color, creed or national origin." Boyle said the IRB policy should also incorporate Title 24, Section 241-645 which applies to labor standards and uses HUD guidelines for construction materials. Boyle said that the new construc- tion needs to be monitored on a continual basis to assure good quality workmanship and materials. Karen Kubby stated the City should enforce the policy of not permitting projects to start until final approval of the IRBs. There is a need for more low -to moderate -income family housing near the downtown area. Also there should be a requirement that requires 20% of the one -bedroom, 20% of the two-bedroom, and 20% of the three or more bedroom units be set aside for persons of low- and moderate -income. Kubby asked the IRB policy require IRB -funded projects to use union labor. In response to a question from Kubby, Jansen said the revised IRB policy will require formal action by the City Council in a form of a resolution adopting the revised policy. The City Council will discuss the revised policy and schedule the adoption of the resolution at a formal meeting. Jeffrey Denburg asked why Jim Clark has received so many IRBs and why more people don't apply for IRBs. Denberg said Iowa City should make the awarding of IRBs more competitive and the public should be encouraged to apply for the IRBs. He also felt that the publicity for this public hearing was inadequate. The IRB applications should be revised and/or reviewed for completeness. Denburg said preferences should be given to projects that improve competitive markets and to projects utilizing existing structures. The recipients of IRBs should be accountable to the public for the privilege of receiving IRBs Denburg said there should be a 76Y Industrial Revenue b_.ds Public Meeting April 12, 1984 Page 2 guarantee of union wages and local employment for IRB -funded projects. Financial records of all recipients of IRBs should be available for public disclosure. Roger Boyle clarified an earlier statement by stating that IRB -funded projects should be competitively -bid which would allow the union contrac- tors a chance to bid on projects. Bob Downer said the current City IRB policy is very good. He mentioned that federal legislation was pending on Industrial Revenue Bonds and suggested letting congress restrict the issuance of the bonds instead of setting limitations locally. Downer said there should not be constraints put on the issuance of Industrial Revenue Bonds for industrial and commercial establishments in such a way to discourage firms from locating in Iowa City. Downer was concerned that restrictions may hurt economic development in Iowa City. Tom Sunny said the City should continue to use the current policy as it provides for economic growth in the community. In response to Jansen, Boyle said he is speaking for the local labor unions. He stated that union contractors would like the opportunity to bid on IRB projects. Adopting Title 29 of the Federal Code would enable union contractors to have a competitive choice. Boyle stated that Mercy Hospital project uses union labor. Seydel said the 20 percent requirement is being complied with and is continuously being monitored by the City. In response to Jansen, Denburg said the public could be encouraged to apply for IRBs by advertising in the newspaper or trade journals. Prefer- ence should be given to projects which increase the nature of competitive markets. Hauer stated she replies to all IRB inquiries she receives by explaining the IRB application process and referring them to appropriate City staff. Hauer also noted that many requests for money to start a business are for a sum ($5-$10,000) which is not financially feasible with IRBs. Vitosh said she couldn't recall any applicants that have been turned down. Jansen said future legislation may restrict Iowa City's ability to approval all IRB requests which would create a competitive situation. Meeting adjourned at 8:30 p.m. Minutes prepared by Jill Smith. 46y 705 South Clinton Iowa City$ Iowa 52240 Dear Board Members: Under the 1981 Federal Muniepal,Revenue Bond Act requiring that multi -family housing receiving industrial revenue bonding have 20% of the units occupied by persons of low and moderate income as defined by the Section 8 regulations of R.U.D. This is a good ideas but is not being inforced or evaluated at periodic intervals. To see if com- pliance is being maintained. This could be corrected with the use of a compliance officer. Funds for this position•-coinid'.be.partically obtained with a $5 dollar per $19000 charge attached to the amount of the IRB. This charge could also help defray the cost building inspection. The compliance officer position need not be a full time one and could be incorporated into the Urban Rousing Administration. It also should be part of your policy that any contractor that builds a building with I.'R. B.±s assume the responcility of complying with Title 24 Section 241.640 of the Code of Federal Regulations con- taining the Rousing and Urban Developement guidelines. Which states, Any contractor or sub -contractor executed for the installation of equiptment or construction oft or improvements to the project shall provide that there shall be no discrimination against any employe" or applicant for employment because of sex, race, religion,colorp ct'eedt. or national origin. There has also been quite a bit of contravercy in the areas of quality of work and the fact that some of the employees of contractors doing work on these IRB funded jobs are not even from the Iowa City area or from Iowa. As the bonds are granted to benefit the city and the tax payers in the community we feel there is a need to adopt Title•i. 24 Section 241.645 of the Code of Federal Regulations. Which states, Any contracts sub contracts or building loan agreement executed for the preformance of construction of the project shall comply with all applicable labor standards and of the regulations of the Sec. of Labor set forth in Section 5.1 thur 5.5 of Title 29. It might also be usefull to have the HUD guide lines of materials for use in multi -family dewellinge. This would safe guard against the use of faulty or inferior materials by contractors and their subs. There is a need for the city to take more responsibility in the preformance of what the developer and their contractors do with the low interest IRB#s. A poorly built apartment complex, banks warehouse, or dept. store may look good new but if construction is not monitored on a continual basis for guality of workmanship and materials you may have some tremendous eye sores with in view of city hall with in a few years. Of coarse at that time you can issue more bonds to repair or replace them It is very easy for the city to make these bonds availble because of the need for a larger tax base and the need for more multi -family housing. It is quite another story to take a little responsiblity and guarantee that quality workmanship, quality materials, and a fair wage for construction employees went into a quality building project. You owe this to the tax payees of the community. Business Agent, Local 1260 Carpenters and Jointers of America .iM LEGISLATIVE 9aa Ow MoiM $uNl BULLETIN0100 S65"01 on Mata ,lam$0316 15151 36$7101 Second Session, Bulletin No. 11 April 23, 1984 This will be the last legislative bulletin for the second session of the 70th General Assembly. The se3sion ended much like it begun - :,said uncertainty wbuut Lha uconumic future of the state. Depending on whom you believe, the state could either have a very slim surplus at the conclusion of the next fiscal year or a deficit, which would require across-the-board cuts to schools and local governments. On whole it was a good session for cities. Included among the issues passed and either signed by the Governor or awaiting signature were bills to: 1. Exempt cities from liability for snow and ice accumulations on sidewalks. 2. Exempt cities from antitrust actions under the Iowa competition law. .1. Exempt cities from suits for design standards in public improvements and facilities. i. Modify comparative negligence and joint and several liability. 5. Reimburse cities for police officer training. 6. Clarify conflict of interest laws. 7. Allow city officials to serve on jury duty under certain circumstances when city involved in suit. S. Allow mndifled joint investment pooling for cities for idle public funds. 9. Appropriate funds for municipal assistance, sewage works construction and transit revenue. 10. Forgive loans for public transit systems. Additionally, several bills which would have reduced funding for cities or increased property taxes for residents of cities were defeated. These included: I. "Capping" liquor profit revenue at FY 81-82 distribution levels. -. Raising the "cap rate" on valuing agricultural property under the produc- tivity formula which would have resulted in a shift of S63 million to cities and business. 3. Defeating attempts to shift the non -entitlement CDBG program for infra- structure funding to the Iowa Development Commission. STATUS OF PENDING LEGISLATION All legislation not passed will have to be rewritten and introduced again next ses- sion. Legislation pending at adjournment does not carry over until next session. COPIES OF LEGISLATION Copies of all enrolled bills col be obtained by writing or calling the (louse bill room (SIS/281.5436) or the Senate bill room (SIS/281-5173) or through the LenRue office. LEGISLATION RELATING TO CITIES A complete analysis of all legislation affecting cities will be featured In the .Tulle issue of IOWA MONICIPALITIES magnzino. If you need specific information on any I'll] prior to the .June issue, please do not hesitate to tali the League office. INTERIM LEGISLATIVE ACTIVITY All Interim and legislative activity will he repnrted in the I.engue magazine unless special attention to a particular Issue is needed in which case we will issue a bul- tetin. All lulnt and concurrent resolutions which were intrnduced during the session I ove rl -z - affecting cities will be referred to a studies committee which will then decide which issues will be given priority for study this summer and fall. Because this is an election year for state offices, we do not expect a great deal of activity. SPECIAL THANKS In closing, I would like to extend my personal appreciation to all local officials who, during the past session, took the time to contact state legislators on bills of primary importance to cities. Those contacts were in some cases the deciding edge in either passage or defeat of legislation relating to cities. This type of local con- tact cannot be.overemphasized and should be maintained during the interim when legis- lators are home or when they knock on your door requesting support for reelection. gNkNNRq i ' S u (Y1 T W TH F S LOAM -Staff Meeting8AM-Magistrate Court (Chambers) 6:30PM-Historic Preseromm (Conf Room) a Specil Mtg C) 3PM-Housing Comm Room (Conf Room) (Conf Room) 7:30PM-ForQial P&Z 7:30PM-Riverfront (Chambers) Comm (Law Library 6 7 $ 9 9AM-Staff Mtg to " 'Z 8P-Magi8ttrate ) Durr sham ars 8. 0 -1 sipg Appeals on (Conf Room) IAM -Wast dater (Egifimgers� o Mt 8AM-Magistrate Court (Chambers) 3PM-Parks & Rec Comm (Rec Ctr) 6:30PM-Informal 5PM on-Re@@erved (Conf Rm) 3PM-Se for Center Council (Conf Rm Comm (Senior Ctr) 7:30PM-Council :30PM-Board of 7:30PM-CCN (Chambers) Adjustment (Chamb (Conf Room) :30PM-Historic Pres Comm Conf / 3 ,y )LOAM 8AM-Magistrate -Staff Meetin (Conf Room) 8AM-Magistrate Court (Chambers) Court (Chambers) 7:30PM-Resources 4PM-Broadband CQnsemtion Co 11 aw rary) lelecq U? 1 akio Comm gonm1 7.30PM-Informal P&Z (Conf Room) 6.30PM-7n£ rmg Council �on Rm) 7:30PM-Formal P&Z (Chambers) ;10 zs G r" 8AM-Magistrate Court (Chambers) 5(Cong Re erved (Con LOAM -Staff Meetin 8ppMM-Ma i tratte 8F (Conf Room) 7:30PM-Council (Chambers) 6:30PM-In ormal Council Conf Rm 7 oningAirport 4PM-Library Board Zoning Comm (Library Conf. Rm y (Conf Room) 7:30PM-Airport Comm (Conf Room) �7 8 d9 30 3/ LOAM -Staff Meetin 8AM-Magistrate (Conf Room) Court (Chambers) HOLIDAY 6:30PM-Informal Council (Conf Rm) MEMORANDUM CATH May 4, 1984 Tp: City Council FROM, City Manager RE: Material in Friday's Packet Memoranda from the Assistant City Manager: a. Traffic Signals - Flashing Mode b. Proposal for Elderly Housing Correspondence regarding the Waste Water Plan Study: a. Mr..Donald E. Lund b. Mr. David C. Nelson c. Mr. H. S. Sundin Memorandum from the Human Relations Director regarding changes in city positions. Memorandum from the City Clerk regarding utility franchise election. Memorandum from the Resources Conservation Commission regarding franchise renewal recommendations. Memorandum from the Human Services Coordinator regarding joint human servi facility. Iowa Housing Finance Authority workshop information Report of Activities and Accomplishments of the Districtwide Parents Organization Safety Committee. Correspondence and other information regarding the Preucil School of Music Memorandum from the Housing Coordinator regarding Congregate Housing Project schedule for development and implementation with attached schedule, S'G 7 8G 9 87d 7i 87-z. 8 73 I 8711 ces7s i 877 7.. City of Iowa City' MEMORANDUM Date: May l; 1984 To: City Council From: Dale Helling, Assistant City Manager Re: Traffic Signals - Flashing Mode The Traffic Signals - Flashing Mode concept is scheduled for discussion at your informal meeting on May 7, 1984. Attached please find some back- ground information on this issue including: 1. A December 2; 1981, memorandum from Kirk Perucca to the Resources Conservation Commission proposing use of the flashing mode as an energy conservation measure. Mr. Perucca was an intern in the Energy Conserva- tion program at that time. 2. A February 3, 1982, memorandum and attachments from Roger Tinklenberg, Energy Coordinator, and Mr. Perucca to the Resources Conservation Commission explaining in more detail the concept and providing more specific cost/benefit information. 3. An April 20; 1982; memorandum and attachments from Jim Brachtel, Traffic Engineer; to the Public Works Director responding to the recommendations of the Energy Coordinator. 4. A May 4; 1982; memorandum from the Energy Coordinator to the Assistant City Manager regarding a conversation with a representative from the Iowa Department of Transportation regarding necessary DOT authorization. 5. An opinion from the Legal staff regarding accident liability exposure which might result from conversion to a flashing mode. The above information will make it clear that the Traffic Engineer did not agree with the Commission and the Energy conservation staff on this issue. The energy savings potential, when weighed against the cost, possible increase in accident rates, the lack of pedestrian controls at late hours in the downtown area, and the questionable advantage of a flashing mode as opposed to demand actuated controllers, does little to help resolve this dif- ference of opinion. The choice is not a clear one. There has also been some disagreement as to the impact on fuel savings, given the low volume of traffic during the late night hours in which the flashing mode would operate. This item has been a rather low priority and discussion by Council has been deferred on a number of occasions in the interest of more pressing matters. The Traffic Engineer did not recommend conversion to the flashing mode for any intersections. However, his memorandum of April 20, 1982, on page 4, does provide some suggested criteria for selection in the event that his recommendations are not followed. Under these criteria, only signaled intersections labeled A or B would be eligible. It does appear that IDOT would authorize this use for those intersections on State primary highways, i.e. Dodge Street and Governor Street. 2 One potential orientation for the flash operation is shown on the diagram immediately attached to this memorandum. All of the A type intersections are interconnected. One timing device could be used to convert these to a regular, predetermined flashing operation. The Traffic Engineer recommends that the type of device that would be installed for this purpose would be one which cost approximately $2,700 when the original estimates were given. The intersections marked as B could use the cheaper device which previously cost approximately $600 per intersection. All other signals in Iowa City have vehicle -actuated controllers. Cost and payback information contained in the attached documents are out- dated. The cost of electricity has increased by 20% at a minimum since the calculations were made by Roger Tinklenberg and Kirk Perucca. We could anticipate some cost increase for the timing devices as well. However, it is likely that the payback period for conversion of the type A and B intersec- tions would remain in the neighborhood of three years. This relates only to savings in electrical costs and does not address any potential fuel savings which would result from minimizing waiting time for vehicles stopped at timed signals. If Council is interested in implementing the flashing mode, it will be necessary to update costs and payback calculations and staff will provide this information to you as quickly as possible along with a conversion schedule. Therefore, your discussion on May 7 should center on whether or not further pursuit of the flashing mode option is desirable, or if there is sufficient interest to invest attached background admaterials ditional swill be taff time helpfulin s for you in throject. I is thatthes consideration. Please contact me if you have questions or wish additional information. cc: Chuck Schmadeke Jim Brachtel Rich Webb /sp ... .... .....rel City of Iowa City MEMORANDUM Date: October 27, 1982 To: Dale Helling, Assistant City Manager From: Robert Jansen, City Attorney 'n David Brown, Assistant City Attorney Carol Pentuic, City Attorney Intern C Re: Flash Mode Operation ISSUE Will institution of flash mode traffic signals, when limited to certain predetermined intersections, and at limited time intervals, result in increased liability to the City? CONCLUSION If signals are established in accordance with state specifications, and maintained with "due care," the City would not be subject to increased liability due to the implementation of flash mode traffic signals. ANALYSIS No distinction between flash mode signals and traditional lighting sequences is made in the Iowa Code. Iowa Code 5 321.257 official traffic control signals. "A city is responsible for care, supervision, and control of public grounds, streets, sidewalks, alleys, bridges, culverts, overpassess...and the city shall keep all public ways and squares and commons open, in repair, and free from nuisance." ICA 5364.12(2). A traffic signal is to be maintained and operated on the same basis as any other structure or device affecting the street or its safety. Gorman v_ Adams, 143 N.W.2d 648 (1966). In addition, local authorities have the duty to place and maintain traffic control devices as they deem necessary to carry out provisions of the Code, ICA 5321.255. These code provisions are read as creating a duty of the city to safely maintain streets. Florey _v City of Burlington, 73 N.W.2d 770 (1952). The City's failure to perform a duty will cause it to be subject to tort liability pursuant to 5613A.1 of the Iowa Code. Section 613A.1 establishes the liability of a city for its torts. Tort is defined in 613A.1 as any civil wrong that results in injury and includes actions based on negligence, error or omission, nuisance, or breach of duty. Since the city has statutory duty to maintain its streets, a breach of that duty will trigger the city's tort liability under 613A.1. Any common law immunity in tort previously accorded to municipalities was eliminatedby 5 613A. Jahnke v. Incorporated City of Des Moines, 191 N.W.2d 780, (1971). There is, however, an exception to 5 613A 1l aibility: "Any claim based upon an act or omission of an officer or employee, exercising due care, in the execution of a statute, ordinance, or officially adopted resolution, rule, or regulation of a governing body." RN \-7-9 2 5 613A.4(3). In short, after the abrogation of governmental immunity, the same principles of liability apply to officers and employees of municipalities as to any other tort defendants, except as expressly modified or limited by provisions of 5 613A. In that regard, 5 613A.4(3) is taken to mean that there is no liability for the acts of an officer or employee unless there is negligence. Harryman v. Ha les, 256 N.W.2d 631, (1977). The determinative issue, therefore, is what procedure must the city follow in order to show that the establishment of the flash mode system was exercised with due care, and without negligence. As a preliminary matter, the burden of proof is on the complaining individual to demonstrate the city's negligence as a matter of law. Barnard v State, 265 N.W. 2d 620 (1978). Again, if the city acts with due care, the complainants burden of proof will not be met. A. What will constitute due care? The municipal regulation of intersections, especially those with heavy traffic, and where danger to persons is involved, is valid where the regulation is reasonable and consistant with state law. MCQUILLIN, MUNICIPAL CORPORATIONS Section 24.613. What is "reasonable and consistant" with state law is indicated in the Iowa City Code Section 23-32 Manual and Specifications: "All traffic control signs... should conform to manual and specifications approved by the State Highway Commission. All signs and signals required here under for a particular purpose shall so far as practicable be uniform as to type and location throughout the city. The Iowa Highway Commission's manual on uniform traffic control devices for streets and highways deals with flash mode operation of traffic control devices in section 3B-23. This section sets for relevant considerations for proper use of the flash mode. Section 38-23 - Flashing Operation of Traffic Control Signals Flashing operation of a standard traffic control signal involves intermittent illumination of the red or amber lens in each face. Traffic control signals are placed in flashing operation under the conditions prescribed in Sections 3D-3 and 3E-27. The meaning of flashing amber and flashing red is described in Section 38-5. When signals normally operated as Stop -and -Go signals are put on flashing operation, the color indications given to the several streets should be based on the following considerations: If one of the streets invovled is a through street, it should be given a flashing amber (caution) indication and the other approaches should be given a flashing red (stop) indication. Cm 2. If the safe approach speed on one street differs from the safe approach speed on the other street or streets, the street having the higher safe approach speed should be given the flashing amber (caution) indication and other approaches should be given a flashing red (stop) indication. 3. If safe approach speeds and traffic volumes on both streets are comparable or not significantly different, the trafffic signals may be operated as flashing red for both streets. The control of flashing operation of standard signals should be provided by an electrical mechanism supplementary to the signal timer. The signal timer should be removable without affecting the flashing operation. The mechanism operates in a manner similar to i the flashing beacon to provide intermittent illumination of selected signal lenses. The illuminating element in a flashing signal shall be flashed continously at a rate of not less than 50 nor more than 60 times per minute. The illuminated period of each flash shall be not less than half and not more than two-thirds of the total elapsed time. In every case the change from flashing to stop -and -go operation should be made at the beginning of the common main street green interval and no change from flashing amber to steady red is i permissible without an intervening steady amber. If, when in flashing operation, the signals flash amber on the main street, the change from stop -and -go to flashing operation should be made during the common main street green period; and if, when in flashing operation, the signals flash red on the main street, the change from stop -and -go to flashing operation should be made immediately following the main street clearance interval. Only unreasonable and arbitrary exercises of discretion in control of the streets will be restrained. Des Moines City Railroad Company v City of Des Moines, (1927) 205 Iowa 495; 216 N.W. 284. To act in compliance with the city code and the State traffic manual would be contrary to "arbitrary and unreasonable", and would bolster a finding that the City had proceeded with due care. The establishment of a "new" type of signal must be accompanied by some sort of notice. In Sparkman rkman vv Maxwell, (Tex.) 519 S.W.2d 852, the city was held liable for personal injury sustained by an individual when evidence established that the signal had never been used before (here never used anywhere in the State). The new signal was found to be confusing to drivers. The City had notice of this condition in ample time to remove the signal prior to the accident. It would follow, therefore, that if the City had given notice to the public of the new operation, and had ceased operation once the danger became evident, no liability would have arisen. Notice to the public, therefore, (perhaps via local newspapers), would aid a showing of "due care". It should also be noted that flash mode lighting is used in Cedar Rapids, it should also be noted that the Iowa City code contains provision explaining the meaning of ,®' j 4 I section 23-34. This provision has been in the flashing red and yellow, code since 1966. In sh r These factors mitigate aafhnding of negligence9n to Iowa City I The Commission's study of other jurisdictions which have utilized the flash mode, indicates that there is no conclusive determination that { utilization of flash mode results in the increase of traffic accidents. I The study indicates that with proper placement and timing, no appreciable increase in accidents will occur. + No increased liability is likely as long as "due care" is exercised inethe H re will be found if notice is establishment of the flash mode. Due ca 1 Due care is also given to the public prior to institution of flash mode. indicated by use of flash mode in nearby communities. Compliance with the Highway Commission's manual in the establishment of flash made also will indicate due care. In short, if the City exercices due care in the establishment flash mode lighting, and suspends use at those tions where an increase in accidents occurs, it is not likely that intersec the City would be subject to increased liability: tp/sp i �� City of Iowa City MEMORANDUM 1 May 4, 1982 Dale Helling, Assistant City Manager Roger Tinklenberg, Energy Program Coordinator I� IDOT and Traffic Signal Flash Operation Sam Bosu of the Iowa Department of Transportation, in a telephone conversation with Kirk Perucca, indicated that the City's Traffic Engineer would have to submit a proposal to the IDOT to obtain their approval to change the operation of a traffic signal located on a U.S. or State highway within. the City limits. During that conversation, Mr. Bosu indicated that there would not be a problem with such a proposal and in -fact supported the concept of night-time flash operation of traffic signals. bc2/3 City of Iowa City MEMORANDUM Date: April 20, 1982 To: Charles Schmadeke, Director of Public Works From: James Brachtel, Traffic Engineer -A Re: Council Referral Regarding the RCC Report and Recommendation This memo is to respond to the "Flashing Mode Report" and the recommendations of the Resources Conservation Commission (RCC). The question "to flash or not to flash" is a complex one. There are as many opinions as there are jurisdictions. Involved in the decisions are such elements as: electrical energy conservation, vehicular fuel conservation, -intersection accident experience, delay to motorist and increased liability exposure. The findings from various tests conducted by cities, counties and states are inconclusive and to some degree contradictory. In a report prepared for the RCC the authors have divided the City's signalized intersections into six groups. I have summarized these groups in the attachment Table 1. Additionally, the intersections are displayed in the attachment Figure 1. Three of the intersections included in the RCC report (Iowa/Madison, Woolf Avenue/University of Iowa Hospital Entrance and Woolf Avenue/University Hospital Ramp) receive energy from the University of Iowa and the City does not pay for this energy. Additionally,• two of these intersections (Woolf Avenue/University of Iowa Hospital Entrance and Woolf Avenue/University Hospital Ramp) are on institutional roads and are owned and controlled by the University: The City does.not have the authority to change the operation of these two signals. The City has two general classes of signal controls: (1) mechanical pre -timed and (2) solid state actuated. As can be seen in Table 1, group A and 8 are mechanical pre -timed controllers. Groups C through F are solid state actuated controllers. Mechanical pre -timed controllers never vary from their set timings. Time is allotted to different traffic movements regardless of the number of cars at the intersection. Actuated solid state controllers are responsive to the actual number of cars at the intersection. If all mainstreet traffic has been served by a green light and traffic is waiting on the side street the controller can detect this condition and serve the waiting traffic on the side street sooner than a pre - timed controller can. All of the City's actuated controllers rest with the mainstreet having a green light. During low traffic hours the only delay encountered by side street traffic is the time required for the amber change interval which follows the mainstreet green before the side street receives a green light. In the RCC report there is discussion about time clocks and interfacing circuitry; simply put, every signal needs to know when it is time to go into and out of flash mode. Every isolated intersection will require independent devices. The two interconnective systems will require one per system. In addition, every actuated controller will require some additional circuitry to insure that the controller goes from flash mode to normal operations in an orderly fashion. ELECTRICAL ENERGY CONSERVATION: As noted in the RCC report flashing mode operation does save electrical energy. Big savings occur at intersections that have lighted pedestrian indications. This large savings occurs because all pedestrian indications are turned off during the flash mode. The only lights that flash are vehicular indications. VEHICULAR FUEL CONSERVATION: The RCC report alludes to vehicular fuel conservation during flash mode when compared to normal operation. The savings may be significant at mechanical pre - timed controlled intersections. However, fuel savings will be minimal at solid state actuated controlled intersections. Main street traffic has green lights under normal operation and flashing yellow under flash operation. In both instances no stopping is required for mainstreet traffic. Side street traffic has red followed quickly by green under normal operation and flashing red in the flash mode operation. Both indications will require side street traffic to stop. Midnight to 6 AM traffic volumes are such that the fuel conservation differential at solid state actuated controlled intersections is minimal at best. INTERSECTION ACCIDENT EXPERIENCE: In the FHWA Report No. FHWA-RD-78-48 Volume 3 Flashing Operation the author has attempted to measure the impact of flash operation upon accident experience. The author has reviewed published reports of existing studies and also reported upon more recent work. In their review of the literature the author has reported the following: In Phoenix in 1960 almost all signals outside the central business district (CBD) were on flashing operation from midnight to 6 a.m. The city experienced such high accident and severity rates that most of the signals were reverted to regulare 24 hour operation and by 1975 only three signals were left flashing. In a major study in the District of Columbia investigator Radelat analyzed 741 signalized intersections that flashed yellow -red along ten heavily traveled arterial routes. Radelat reported that there was a reduction in accident experience when the flashing operation was converted to regular operation. A study made by the State of Wisconsin concluded that from data from nine intersections "that from an.accident reduction standpoint actually the signals should be operated in a normal mode 24 hours a day rather than programmed flashing operation during the night time off-peak hours." This study covered a period of two years of night time flashing and two years of night time normal mode operation. A recent study by investigator Marson which studied 99 intersections using flashing operations from midnight to 6 a.m., the test group, and 70 intersections on a regular 24 hour full core operation, the control group, the author attempted to determine what factors contributed to accidents during flash operation. The difference in overall mean accident rates per 3 million vehicles between the test group and the control group was not statitially hourssofcflashing g noperation. The either resultse ofothis reporturs of are the summarizedon Attachment #1. In addition, the FHWA authors reported on studies of flashing operations under today's traffic environments.... Before and after studies were conducted on data from a large number of intersections around the country. The largest source was the City of San Francisco where 520 intersections were tested. Additionally, 94 intersections around the county were tested. The San Francisco accident data is shown in Attachment #2. The summary of accident rates for the other 94 intersections is shown in Attachment #3. While test data is less than uniform it can be stated that "flashing operations hasin 9verely increased i increase duri�ngflash mode hazard operdriving tionnight." Generally, accident experience will DELAY TO MOTORIST: The same elements that influence fuel conservation are at work in the question of delay to motorists. Simply stated, the impact on delay at solid state actuated controlled intersections will be minimal. REDUCED LIGHTBULB LIFE It has been estimated by the lightbulb'industry that flashing operation will reduce the life of a lightbulb from one-third to 40 percent of its normal ancitipated life. In 1981, the City spent 117 crew hours replacing burned out signal lights. If the City goes to a full-time flash operation and if we assume a 35 percent increase in the number of hours spent replacing burned out lights, the City would spend an extra $1,082 per year in labor costs. This figure is based upon the truck rental rate of $7.34 per hour and a $19.73 cost per hour for electricians. In addition to the labor cost for replacing the lamps, the City would also be purchasing additional lightbulbs. If the RCC report recommendation was followed, the City would be flashing 65 69wattlamps which costs $1.35 to replace and 268 150 -watt lamps which costs $2.31 to replace. If we assume that the averaadditiona 9 351percentht is of theseolamps, that meansears and that the thatieveryuld have to two years the Can ity would have to buy an additional $248 worth of lampbulbs or every year an additional $124 worth of lampbulbs. The total estimated cost per year due to flashing operation would be an increase of $1,206 per year. INCREASED LIABILITY EXPOSURE: This issue should be referred to the Legal Department for review and consideration. X67 4 COMMENTS: 1. Flashing mode operation should not be instituted at any intersection where the speed limit on any approach is greater than 25 miles per hour. (In the event of an accident the probability of increased severity will be increased with increased speeds.) 2. The flashing mode operation should not be instituted at any intersection which is controlled by a solid state actuated controller. (As quoted in the RCC report a study by the state of Wisconsin recommends "that from an accident reduction standpoint, actuated signals should be operated in their normal mode rather than the program flash operation during nighttime off peak hours.") 3. For any intersection upon the State DOT primary highway extension system no signal can be placed in the flash mode unless the I00T has given the permission to do so. RECOMMENDATIONS: Comments 1 and 2 above when applied to the RCC report reduce the candidate groups to group A and B only. The RCC report based most of its findings upon the i FHWA report #FHWA-RD-78-48 Volume 3 Flashing Operation. The largest group experiment reported by this FHWA document was the City of San Francisco. In the San Francisco test, the City of San Francisco chose not to place any of its central business district signals on flash. Because pedestrian traffic and general activity in our central business district continues well past midnight, I believe the City of Iowa City should exercise the same good judgment. This choice would delete both group A and B from the list of potential candidates. In general, the RCC report based its recommendations on electrical energy conservation. As noted above there are other elements that must be considered in this decision. In the RCC report the authors are estimating that if 42 of the City's 46 intersections are programmed to use a flash mode, the City will save $5,545 per year in electrical energy. 1977 figures prepared by the State of Iowa's Department of Public Safety indicate that the average property damage accident costs approximately $3,650. If the City experiences only two additional property damage accidents because of flashing mode operation there will be a net loss in monies to this community. It is my recommendation that the City not place any of its signalized intersections in the flashing mode operation. I will be happy to meet with you at your convenience to discuss this issue further. tp/sp GROUP CONTROLLER TYPE Group A Mechanical Pretimed VEHICLE. VEHICLE PEDESTRIAN Interconnected INTERSECTIONS Group B Mechanical Pretimed SAVINGS Isolated 15 Group C ,Actuated Burlington $1955.67 4 (3) 20 (14) Interconnected 20 (14) Group D Actuated Burlington 47 38 942.34 Isolated 8 Group E Actuated Highway 6 8 3 67 Isolated 913.13 (870.82) Group F Actuated Isolated TOTAL 45 (42) 71 (65) 282 (268) 217 (199) $5928.98 (5545.88) TABLE NO. 1 NUMBER OF VEHICLE. VEHICLE PEDESTRIAN ESTIMATED DOLLAR INTERSECTIONS 69W 15OW 69W SAVINGS 15 35 62 100 $1955.67 4 (3) 20 (14) 8 20 (14) 409.31 (314.11) 5 47 38 942.34 3 8 20 14 420.35 8 3 67 12 (8) 913.13 (870.82) 10 (8) 8 78 (64) 33 (25) 1288.18 (1042.59) TOTAL 45 (42) 71 (65) 282 (268) 217 (199) $5928.98 (5545.88) J TABLE 3. ACCIDENT RATES PER MILLION VEHICLES FOR VARIABLES USED IN MARSON'S STUDY (REFERENCE 10) 9 m A >40 2.37 2.45 0.29 Rotes: (•) indicates group with significantly greater accident rate 1904 level of confidence. Intersection type - 1 • Four leg intersections with at least one one -.ay street 3 • Four leg intersections with both streets two-way undivided 4 Four leg intersections with both streets two-way and at least one divided Volume Ratio + major street ADT divided by minor street ADT j ATTACHMENT 1 i .' Total Night Rear -and Angle Property Damage Variable Accident Rate Accident Rate Accident Rate Accident Rate Test Control Test Control Test Control I Test Control All Intersections 2.78 2.42 0.55 0.96• ' 1.16 0.61 1 1.57 1.54 <2.0 2.91 2.36 0.28 '0.83• 1.37 1 0.73 0.92 1.55• volumRatio 2.0-4.0 3.20 2.21 0.63 1 0.94 1.46 0.45 2:031 1.24 _ >4.0 2.22 3.31• 0.62 1.63• 0.71 0.50 I 1.40 2.35• - 1 2.60 2.95 0.17 0.64• 0.64 0.92 i 2.20 1.86 Intez- section 1 2.83 2.16' 0.73 0.88.. 1.23 0.53 1.79 1.35 Type 4 1.79. 2.01 0.39 0.95 0.85 0.53 I 0.81 1.30 S70• 3.02 2.17 0.66 1.09• 1.43 I 0.31 1.78 1.72 Angle >70• 2.85 2.37 0.56 0.87• 1.16 0.65 I 1.59 1.45 Part 2.73 2.59 0.57 0.98• 1.17 0.68 1.77 1.71 System Isolated 4.25 1.52 0.67 0.94 1.57 0.23 1.08 0.59 540 2.93 2.27 0.66 0.86 1.26 0.54 1.93 1.54 Speed 1 26• 1 00 0 61 0.731 1.23 Limit 9 m A >40 2.37 2.45 0.29 Rotes: (•) indicates group with significantly greater accident rate 1904 level of confidence. Intersection type - 1 • Four leg intersections with at least one one -.ay street 3 • Four leg intersections with both streets two-way undivided 4 Four leg intersections with both streets two-way and at least one divided Volume Ratio + major street ADT divided by minor street ADT j ATTACHMENT 1 i .' TABLE 14. ACCIDENT RATES PER YEAR AND RESULTS OF STATISTICAL ANALYSES AT SAN FRANCISCO INTERSECTIONS CHANGED FROM .REGULAR TO YELLOW/RED FLASHING OPERATION GROUP C ACCIDENT CATEGORY CRITERIA CATEGORY i; "' `oTaw V .ae tF ex O H Location in Urban Area: central Business District 9LV .10 D D 0 0 0 .10 Industrial ]7 .06 .0! 0 0 t 0 .16 Outlying Business Otstrttt al .17 .2! O .Oi —OS _W ./zNigh Density Residential 116 .21 .16 _0� .0/ .01 _� Low Density 0.esidentlal 7 —S o 0 3 0 3 0 kv Signal Systen: Arterial System 6] •17 .17 �• -of 702 T 0 02 0 .� .27 Network Systanas 179 •16 .16 _� .d .27 •� •72 Intersection Geoeetq: Four Leg; 0.19 ht Angle 197 •16 .17 •0 _0� .Ol .25 _� •° •� Four leg: Sip 2 •° 0 O 0 —r 7A �_ 0 Four Lcg; Offset 2 0 0 0 0 A 0 _S 0 -f7 0 T O 0 Three Leg; Right Angle 2 -� ° T -iT '-3- 0 •25 T 0 More Than Four Le95 ] �Q .75 �B �f 0 .01 177 U Total Acciaents 202 at 78 or TW 0 —2- 17 -� 56 ur S T 7 ^15- 5 T• 82 S5t LEGEOD: b.bh Accidents per year expressed as BEFORE/AFTER. Categories to which the chi-s9uare tea:: shaved a as a significant difference at a significance level of .05 are indicated by arrows whit* whw the direction of the difference. 0 No accidents of the type Indicated were observed. .00 One or yore accidents were observed but the calculated rate was less than .005. ATTACHMENT 2 TABLE 19. ACCIDENT RATES (PER MILLION VEH.) & ANALYSIS 'RESULTS AT NON -SAN FRANCISCO STUDY INTERSECTIONS - CHANGE: REGULAR TO YELLOW/RED FLASHING GROUP . ACCIDENT CATEGOAT C ' CRITERIA CATEGORY.3 5- "J J. - ca o� • r rLO 6� W 6 tt L� O H City: Other San Francisco Bay Area 24 19 2.51 11.15 0 1.20 .56f .32 0 1.57 3.65 Sacramento and Stockton 13 13 .35.bl O .13 .84 0 0 .22 1.12 NlMeapolks/St. Paul 2 0 Chicago Metropolitan Ana ! 7 0 0 01 85 .21 .64 Oy 1.06 FN 2.75 rX ' Columbus Metropolitan Ana 5 0Ir r Pittsburgh Metropolitan Ana S 0" r +�:�i•]o r L:.•J... .;,L.,.. ai.).: s-,•, Location in • Central Business District 8 1.85 63 0 1.27 .67 ' 0 0 59 2.49 Urban Area: T$B 3 7" T. 0 STT Industrial 1 I ry 2.7 0 -.N74 0 5.47 T2 0 0 LE74 g Outlying Business District 15 10 3.3S 3 -dB 1.66 T -d3 0 1.26 T.0 .82f . 60 _T 0 �T 2.32 T3S 5.00 ra N1gA Oens1V Residential 19 17 i Ii 64 �7 0 24 1'1 .64} 0 -ZT 0 �S 26 �7 1.14 T..W La Density Residential 15 3 0 0 0 0 85 T76 21 0 54 T-9 0 0 1.05 T76 2.75 574 Intersection 9 Four Leg; Right Angle 9 n9 46 72 1.48 89 0 65 70 06 0 1.07 2.481 Geometry: ' i 6O T3b ZI T37 -3T -fb i 1i Four Leg: Skew 7 0 1.F + ' `'r'.rr1 .:.w i..... �"" .n'li^ \i Sif: �'���•.. �`• �'n�,•ti "" u-:.wr ,.. Four Leg; Offset 1 0 ...., it ,.... ...: 7 ..._ .. ..... .. .. ....::.. ...: Three Leg: Right Angle 4 2? 3.02 0 Imo- 3.02 7 6-0 • 0 0 0 0 0- vi C• + -�+ Three Leg; Skew 2 0 r .::. ' More Than Four Legs1 1 1.59 T18 0 T DZ 0 0 0 0 T O -d 0 0 0 -53 1.59 S.b6 1.59 TSI Diner 1 0 LEGEND: b bb Accidents per million entering vehicles expressed as BEFORE/AFTER. Categories In which the chi- n as square test shored a significant difference at a significance level of .05 are Indicated by arrows which show the direction of the difference. 0 No accidents of the type indicated were observed. 00 One or more accidents were observed but the Calculated rate was less than .005. Categories In which missing volume data precluded calculation of accident rates. Note: The sample site ono the number of accidents In the three severity classes are smaller than In the other classes because of missing data In the severity classes. ATTACHi4ENT 3 City of Iowa City MEMORANDUM Date: February 3, 1982 To: Resources Conservation Commission From: Roger Tinklenberg, Kirk Perucca Re: Economic Feasibility of Conversion to the Flash Mode To obtain a realistic estimate of the costs and savings of switching to the flash mode an inventory of Iowa City's signal system (attached) was done by visual inspection. For a further discussion of the existing signal system please refer to the November 13 memo from Kirk. The estimated savings were calculated in the following manner. The signal lights would be in the flashing mode 6 hours a night from 12 a.m. to 6 a.m. Hence, multiply 6 times 365, for a total of 2190 hours a year. The City pays about $0.07 for a kilowatt hour (KWH) of electricity. According to Federal reports a signal uses one-half as much electricity in the flash mode as in a three color operation. Pedestrian lights are turned off during the period of flashing operation. The savings cited are only the direct savings to the City of Iowa City in the form of reduced electrical bills. These figures do not include reduced fuel consumption, reduced waiting time, and decreased travel time by the motorists of Iowa City when the flash mode is in operation. We assume that there will be reduced fuel consumption, waiting time and travel time based on the experience of other cities, for example .in flashing 427 fixed time and semi and fully actuated signalized intersections in 47 cities and towns in North Carolina motorists saved an average of 3.3 gallons per intersection per day. Nationwide some cities have experienced an initial increase in accidents while others have not. Please refer to the attached December 2 memo dealing with the questions of fuel savings and accident rates. The Traffic Engineer pointed out the additional problem of a 33-40% reduction in lamp life when the signals are flashed. When bulbs were last purchased in August and November, 1981, the 69 watt bulbs cost 41.35 and the 150 watt bulbs cost $2.31 each. He estimated that the bulbs last about one year now. A 40% decrease in bulb life would result in a total cost to the City of $417.71 per year for additional bulb purchases, if all signals were converted to the flash mode. This cost was not entered into the cost, savings, and payback figures listed for each intersection or interconnect system. However, when the total $417.71 cost is weighed against the total $5,920.80 savings, one can see that the savings are still substantial. A time clock must be purchased to implement the flashing operation. There are two options. The first includes a time clock (micro processor) that provides timed signal coordination in addition to controlling the flashing mode. The cost of that time clock is $2,800. If the City purchased these time clocks it is assumed that there would be a reduction in fuel consumption and travel delay for motorists due to improved signal coordination. However, it would require a traffic analysis to determine the actual benefits. The second option is a simple time clock that would only switch the system to flashing mode. It can be purchased for $300. We have found different estimates for the cost of this time clock. Sam Bosu of Iowa Department of Transportation rVjZW RIM estimates $300. Bob Langridge of Brown Traffic Products, a distributor of Eagle Signal Company, estimates a time clock should cost $200 plus wiring and installation, which can be done by City employees. We have used the higher figure throughout our calculations. It will be necessary to install interface circuitry at a cost of about $50 each to drive the electronically controlled signals to flash. If a traffic engineering analysis shows there is merit to installing the more sophisticated time clock at a cost of $2,800 each on the downtown interconnect and on two fixed time signals, Dubuque and Iowa and Clinton and Iowa, the total cost would be $8,400. The electrical savings alone are $2,093.18, with a payback of 4 years. If the signals are not converted to a timed base operation, the $300 time clocks can perform the task of switching to the flash mode. With the electrical savings of $2,093.00, the $1,050 cost is paid back in 6 months. The two fixed time signals were included with the interconnect because of their proximity. The Burlington Street interconnect has two options for conversion to the flash mode. If the Traffic Engineer makes the decision that the system be switched to timed based operation then the sophisticated time clock could perform this -function ata cost of $3,050 with annual electric savings of $942 for a 3.25 year payback. If, on the other hand, the system is not converted to a timed based operation, the $300 timer is adequate to switch the system to flash mode at a total cost of $550. With the electric cost' savings of $942 the payback is 7 months. Based on electricity savings we recommend that all other signals with the exception of Highway 6 and: Newton Road/Iowa Avenue, Burlington Street/Grand Avenue, Benton Street, and Highways 1 and 218, because of the complexity of these four intersections, be considered for retrofit with the $300 time clock for flash mode operation. This is based upon our judgment that these signals have potential for conversion to the flash mode from midnight to 6 a.m. Again, the final determination must be made by the Traffic Engineer. If all these 23 signals were converted to the flash mode the cost would be $8,050 ($6,900 for the time clocks and $1,050 for the interface circuits since 21 signals are electronically controlled). The savings in electricity costs are $2,885.80. The payback is 2.8 years. If engineering analysis shows a benefit to coordinating these signals in a time based operation, the $2,800 time clock will be necessary for each intersection. The total conversion cost would be $65,450 with a payback by electrical savings alone of 22.7 years. cc: Neal Berlin Chuck Schmadeke Dale Helling Jim Brachtel bj/sp M -O r+ Savings 11715 x .001 x .07 x 2190 x .5 = 897.90 6900 x .001 x .07 x 2190 x .5 = 1057,77 Total Savings in Annual Electricity $1955.67 $300 Time Clock 2 Month Payback $2,800 Time Clock 1.4 Year Payback BG 7 Number of lights on 69 watt Pedestrian Interconnected Signals at any given time signals on at (Fixed time signals) 69 watt 150 watt any given time 1. Clinton and College 4 4 2. Clinton and Washington 8 8 3. Jefferson and Clinton 6 8 4. Jefferson and Dubuque 6 8 5. Jefferson and Gilbert 6 8 6. Jefferson and N. Governor 4 8 7. Jefferson and N. Dodge 4 8 8. Market and Dubuque 6 8 9. Market and Gilbert 6 8 10. Market and N. Dodge 4 B 11: Market and N. Governor 4 8 12. Gilbert and Washington 8 8 13. Gilbert and College 8 8 8 14. Washington and Linn 8 15. Washington and Dubuque 7 Total Number of Signals 35 62 100 Total Number of Watts 11,715 6900 Savings 11715 x .001 x .07 x 2190 x .5 = 897.90 6900 x .001 x .07 x 2190 x .5 = 1057,77 Total Savings in Annual Electricity $1955.67 $300 Time Clock 2 Month Payback $2,800 Time Clock 1.4 Year Payback BG 7 Individual Fixed Time Signals 1. Clinton and Iowa 6-69 watt signals 6-69 watt pedestrian signals 6 x 69 x .001 x .07 x 2190 x .5 = 31.73 6 x 69 x .001 x .07 x 2190 = 63.47 Annual Electricity Savings = $95.20 $300 Time Clock 3.2 Year Payback $2800 Time Clock 32.5 Year Payback 2. Dubuque and Iowa 8-69 watt signals 8 x 69 x .001 x .07 x 2190 x .5 = 42.31 Annual Electricity Savings = $42.31 $300 Time Clock 7.1 Year, Payback $2800 Time Clock 66.2 Year Payback 3. Dubuque and Church 8-150 watt signals 8-69 watt pedestrian signals 8 x 150 x .001 x .07 x 2190 x .05 = 91.98 8 x 69 x .001 x .07 x 2196 = 84.62 Annual Electrical Savings = $176.60 $300 Time Clock 1.7 Year Payback $2800 Time Clock 16 Year Payback 4. Iowa and N. Madison 6-69 watt signals 6-69 watt pedestrian signals 6 x 69 x .001 x .07 x 2190 x .5 = 31.73 6 x 69 x .001 x .07 x 2190 = 63.47 Annual Electricity Savings = $95.20 $300 Time Clock 3.2 Year Payback $2800 Time Clock 29.4 Year Payback ft Burlington Interconnect Semi Actuated Number of Lights on at Any Given Time 69 w 150 w 1. Burlington and Madison 10 2. Burlington and Capitol 7 3. Burlington and Clinton 10 4. Burlington and Dubuque 10 5. Burlington and Linn 10 Total Signals 47 Total Watts 7050 Electricity Savings 47 x 150 x .001 x .07 x 2190 x .5 = 540.39 38 x 69 x .001 x .07 x 2190 = 401.95 Total Annual Electricity Savings = $942.34 $550 ($300 Time Clock plus 5 interface circuits $250) 7 Month Payback $3,050 ($2800 Time Clock plus 5 interface circuits $250) 3.25 Year Payback Number of 69 watt Pedestrian Signals on at Any Given Time 8 6 8 8 8 38 2622 ffffil Burlington Street Unconnected Signals Number of Signals on at Any Given Time 69 w 150 w Burlington and Gilbert 9 Burlington and Summit 8 Burlington and Dodge 11 Total Signals 8 20 Total Watts 552 3000 Electricity Savings US x 69) + (20 x 150)] x .001 x .07 x 2190 x .5 = 272.26 14 x 69 x .001 x .07 x 2190 x .5 = 148.09 Annual Electricity Savings = $420.35 (see intersection detail next page) Number of 69 watt Pedestrian Signals on at Any Given Time 8 6 14 966 86� 867 Burlington Street Unconnected Signals 1. Burlington and Gilbert 9-150 watt signals 8-69 watt pedestrian signals 9 x 150 x .001 x .07 x 2190 x .5 = 103.48 8 x 69 x .001 x .07 x 2190 = 84.62 Annual Electricity Savings = $188.10 $350 Time Clock & circuit 1.9 Year Payback $2850 Time Clock & circuit i15.2 Year Payback 2. Burlington and Summit 8-69 watt signals 8 x 69 x .001 x .07 x 2190 x .5 = 42.31 Annual Electricity Savings = $42.31 $350 Time Clock & circuit 8.3 Year Payback $2850 Time Clock & circuit 67.3 Year Payback 3. Burlington grid Dodge 11-150 watt signals 6-69 watt pedestrian signals 11 x 150 x .001 x .07 x 2190 x .5 = 126.47 6 x 69 x .001 x .07 x 2190 = 63.47 Annual Electricity Savings = $189.94 $350 Time Clock & circuit 1.8 Year Payback $2850 Time Clock & circuit 15.0 Year Payback 867 Highway 6 and.Highway 6 By -Pass Through Iowa City except: Iowa Ave./Newton Road Burlington Street/Grand Ave. Benton Street Highways 218 and 1 Number of Lights on at Any Given Time 69 w 150 w U.S. 6 & Rocky Shore Drive 3 6 U.S. 6 & Veterans Hospital entrance 6 U.S. 6 & North Riverside Dr. 7 Highway 6 By -Pass & Gilbert St. 12 Highway 6 By -Pass & Boyrum St. 7 Highway 6 By -Pass & Keokuk St. 10 Highway 6 By -Pass & Sycamore St. 12 Highway 6 By -Pass & First Ave. 7 Total Signals 3 67 Total Watts 207 10,050 Electricity Savings [(3 x 69) + (67 x 150)] x .001.x .07 x 2190 x .5 = 786.20 12 x 69 x .001 x .07 x 2190 = 126.93 Annual Electricity Savings = $913.13 (see intersection detail next 2 pages) Number of 69 watt Pedestrian Signals on at Any Given Time 8 4 12 828 70 .... . .... . Highway 6 and Highway 6 By -Pass 1. U.S. 6 & Rocky Shore Drive 3-69 watt signals 6-150 watt signals 3 x 69 x .001 x .07 x 2190 x .5 = 15.87 6 x 150 x .001 x .07 x 2190 x .5 = 68.99 Annual Electricity Savings = $84.86 $350 Time Clock & circuit 4.1 Year Payback $2850 Time Clock & circuit 33.6 Year Payback 2. U.S. 6 & Veterans Hospital 6-150 watt signals Entrance 6 x 150 x .001 x .07 x 2190 x .5 = 68.99 Annaul Electricity Savings = $68.99 $350 Time Clock & circuit 5.1 Year Payback $2850 Time Clock & circuit 41.3 Year Payback 3. U.S. 6 & North Riverside Dr. 7-150 watt signals 7 x 150 x .001 x .07 x 2190 x .5 = 80.48 Annual Electricity Savings = $80.48 $350 Time Clock & circuit 4.3 Year Payback $2850 Time Clock & circuit 35.4 Year Payback 4. Highway 6 By -Pass & Gilbert St. 12-150 watt signals 8-69 watt pedestrian signals 12 x 150 x .001 x .07 x 2290 x .5 = 137.97 8 x 69 x .001 x .07 x 2190 = 84.62 Annual Electrcity Savings = $222.59 5350 Time Clock & circuit 1.6 Year Payback $2850 Time Clock & circuit 12.8 Year Payback 5. Highway 6 By -Pass & Boyrum St. 7-150 watt signals 7 x 150 x .001 x .07 x 2190 x .5 = 80.48 Annual Electricity Savings = $80.48 $350 Time Clock & circuit 4.3 Year Payback I $2850 Time Clock & circuit 35.4 Year Payback 6. Highway 6 By -Pass & Keokuk St. 10-150 watt signals 10 x 150 x .001 x .07 x 2190 x .5 = 114.98 I Annual Electricity Savings = $114.98 $350 Time Clock & circuit j 3.0 Year Payback $2850 Time Clock & circuit i 24.8 Year Payback 7. Highway 6 By -Pass & Sycamore St. 12-150 watt signals 4-69 watt pedestrian signals 12 x 150 x .001 x .07 x 2190 x .5 = 137.97 4 x 69 x .001 x .07 x 2190 = 42.31 Annual Electricity Savings = $180.28 $350 Time Clock & circuit 1.9 Year Payback $2850 Time Clock & circuit 15.8 Year Payback I 8. Highway 6 BY -Pass & First Ave. 7-150 watt signals 7 x 150 x .001 x .07 x 2190 x .5 = 80.48 Annual Electricity Savings = $80.48 $350 Time Clock & circuit 4.3 Year Payback $2850 Time Clock & circuit 35.4 Year Payback Other Potential Signals Semi or Fully Actuated Number of Lights on Number of 69 watt at Any Given Time Pedestrian Signals 69 w 150 w on at Any Given Time Mormon Trek Blvd. & Melrose Ave. 8 5 Woolfe Ave. & Melrose Ave. 6 Woolfe Ave. & Hospital Parking Ramp 6 4 Woolfe Ave. & University Hospital 8 4 Entrance First Ave. & Lower Muscatine Rd. 9 First Ave. & Muscatine Ave. 10 8 Muscatine Ave. & Court St. 8 8 Gilbert St. & Kirkwood Ave. 8 8 Gilbert St, & Bowery St./Prentiss 8 2 Street Dubuque St. & Park Road _ 7 2 Total Signals 8 78 33 Total Watts 552 11,700 2277 Electricity Savings [(8 x 69) + (78 x 150)] x .001 x .07 x 2.190 x .5 = 939.12 33 x 69 x .001 x .07 x 2190 = • 349.06 Annual Electricity Savings = $1,288.18 (see intersection detail next 3 pages) RM I • i I Other Potential Signals Semi or Fully Actuated i 1. Mormon Trek Blvd. & Melrose Ave. 8-150 watt signals 5-69 watt pedestrian signals 8 x 150 x .001 x .07 x 2190 x .5 = 91.98 5 x 60 x .001 x .07 x 2190 = 52.89 I r Annual Electricity Savings = $144.87 • I $350 Time Clock & circuit 2.4 Year Payback $2850 Time Clock & circuit 19.7 Year Payback 2. Woolfe Ave. & Melrose Ave. 6-150 watt signals i b x 150 x .001 x .07 x 2190 x .5 = 68.99 j I Annual Electricity Savings = S68.99 $350 Time Clack & circuit i 5.1 Year Payback $2850 Time Clock & circuit 41.3 Year Payback 3. Woolfe Ave. & Hospital Parking Ramp 6-150 watt signals 4-69 watt pedestrian signals 6 x 150 x .001 x .07 x 2190 x .5 = 68.99 4 x 69 x .001 x .07 x 2190 = 42.31 Annual Electricity Savings = $111.30 $350 Time Clock & circuit 3.1 Year Payback $2850 Time Clock & circuit 25.6 Year Payback j 4. Woolfe Ave. & Univeristy Hospital 8-150 watt signals Entrance 4-69 watt pedestrian signals 8 x 150 x .001 x .07 x 2190 x .5 = 91.98 4 x 69 x .001 x .07 x 2190 = 42.31 i Annual Electricity Savings = $134.29 $350 Time Clock & circuit 2.6 Year Payback $2850 Time Clock & circuit 0b 6 7 i 21.2 Year Payback 5. First Ave. & Lower Muscatine Rd. 9-150 watt signal 9 x 150 x .001 x .07 x 2190 x .5 = 103.48 Annual Electricity Savings = $103.48 $350 Time Clock & circuit 3.4 Year Payback $2850 Time Clock & circuit 27.5 Year Payback 6. First Ave. & Muscatine Ave. 10-150 watt signals 8-69 watt pedestrian signals 10 x 150 x .001 x .07 x 2190 x .5 = 114.98 8 x 69 x .001 x .07 x 2190 = 84.62 Annual Electricity Savings = $199.60 $350 Time Clock & circuit 1.75 Year Payback $2850 Time Clock & circuit 14.3 Year Payback 7. Muscatine Ave. & Court St. 8-150 watt signals 8-69 watt pedestrian signals 8 x 150'x .001 x .07 x 2190 x .5 = 91.98 8 x 69 x .001 x .07 x 2190 = 84.62 Annual Electricity Savings = $176.60 $350 Time Clock & circuit 2.0 Year Payback $2850 Time Clock & circuit 16.1 Year Payback 8. Gilbert St. & Kirkwood Ave. 8-150 watt signals 8-69 watt pedestrian signals [(8 x 150) + (8 x 69)] x .001 x .07 x 2190 x .5 = 134.29 Annual Electricity Savings = $134.29 $350 Time Clock & circuit 2.6 Year Payback $2850 Time Clock & circuit v i 21.2 Year Payback 9. Gilbert St. & Bowery St./Prentiss St. 8-150 nals 2_69 watttpedestrian signals 8 x 150 x .001 x .07 x 2190 x .5 = 91.98 2 x 69 x .001 x .07 x 2190 = 21.16 Annual Electricity Savings = $113.14 $350 Time Clock & circuit 3.1 Year Payback $2850 Time Clock & circuit 25.2 Year Payback 10. Oubuque St. & Park Road 7-150 watt signals 2-69 watt pedestrian signals 7 x 150 x .001 x .07 x 2190 x .5 = 80.48. 2 x 69 x .001 x .07 x 2190 = 21.16 Annual Electricity Savings = $101.64 $350 Time Clock & circuit 3.4 Year Payback $2850 Time Clock & circuit 28.0 Year Payback 0� / E r City of Iowa City MEMORANDUM Date: December 2, 1981 To: Resources Conservation Commission From: Kirk Perucca Re: Signals in the Flashing Mode During low volume periods traffic signals may be placed on flashing operation to reduce delay and save energy. The flashing operation acts just like a two-way stop when the main street flashes yellow and the side street flashes red. With flashing operation, stopped drivers can judge when it is safe to proceed. They don't have to wait for the light to turn green. However, due to increased accident rates, in some cases, it can be seen that this judgement is not always perfect. Advantages of the flashing mode include: less delay to motorists, fuel savings, more freedom for the driver, and a savings of electricity in the flash mode of up to 50�of normal operations. The practice of operating traffic signals in the flashing made was outlined in 1934 in the Manual on Uniform Traffic Control Devices. In the text book, Fundamentals of Traffic Enaineering, page 5 states: "Flashing of low volume when traffic signals are not operations: during periods needed to control traffic, they should be operated in the flashing mode. Most pre -timed signals should be flashing at night." It is important to realize that all intersections should not be changed to the flashing mode. High volume intersections, intersections with a great deal of night time activities nearby such as bars, and dangerous or difficult intersections should be left on normal operation. The intersection should be judged on volumethe basis of traffic other would ob iously requirethe expertiseof the Traffic Engineers of a study Certain types of accidents have increased with implementation of the flashing mode. A study by the state of Wisconsin of only nine intersections stated, "that from an accident reduction standpoint, actuated signals should be operated in their normal mode rather than programmed flashing operation during night time off-peak hours." The study covered a two-year flashing and a two-year period of normal operation. In Phoenix, Arizona all signals outside of the Central Business District were in the flash mode from midnight to 6:00 AM beginning in 1960. The city experienced such high accident and severity rates (that were not quoted in this study, cited below) that by 1975 only three signals were left flashing. San Francisco found that in other th a high t t minor ationsstreet volume, sflashing ections iyellow/red r operation seems atio of mor street eto reduce accident rates. It is important to initiate the flashing made only at intersections where accident ratios would not increase substantially. San Francisco has 679 of 840 signals on flashing operation for low volume periods. The RM following hours were used for the flash operation: 12:00 midnight to 6:00 AM Monday through Friday, 2:00 AM to 6:00 AM Saturday and Sunday in areas with. night activity, and 12:00 midnight to 6:00 AM in other areas. Initially, there was an increase in right angle accidents. However, the increase was not enough to cause a discontinuation of the program. When the program is completely implemented, it is estimated that San Francisco drivers will experience 514,000 vehicle hours less delay and save 450,000 gallons of gasoline per year. These calculations were drawn from the following observations: -0.006 gallons of excess fuel required per stop from 25 miles per hour -0.4 gallons of fuel consumed per hour of idling time -Average intersection volume of 150 vehicles per hour with 75% on the major street -Average delay at flashing red signal of 5 seconds; average delay at normally operated signal is 10 seconds -There is no delay at flashing yellow signals In San Francisco there was a substantial reduction in the electrical energy consumption. At a flashing signal head the power consumed is almost 50% less than normal operations. Since pedestrian signals are not used, there is even a greater savings. It was estimated that a typical signalized intersection with eight 3 -light traffic signals using 67 watt lamps (Iowa. City uses 69 watt lamps) and eight WALK-OON'T WALK pedestrian signals (67 watt neon, which Iowa City does not have) consume approximately 1.448 kilowatt hours of electricity per hour of operation. Using the flash mode at the same intersection would cause power consumption to drop to approximatley .258 kilowatt hours per operation. However, flashing red,from both directions is not an energy saving device. The City of West Covina found that total energy usage increased because of the increased number of stops required on major streets. Much of the above information was obtained from Report No. FHWA-RO-7448, vol. 3, Flashing Operations. The traffic laws of the State of Iowa do allow implementation of a flashing red and yellow operation. It would be necessary to consult with the Legal Department of the City to make sure that flashing operation would not increase liability to the City. On U.S. and state highways the City must send in an application to the Iowa State Department of Transportation for any change in traffic operations. If the Iowa State Department of Transportation agrees then there can be a change made to the flash mode involving intersections on U.S. and state highways. Several cities including Columbus, Ohio and Kansas City, Missouri have flashing operations for periods of low traffic usage. Traffic engineers 1 t 3 in these cities did not find any significant increase in accidents. However, both cities have been using flashing operation for at least 20 years. The State of North Carolina has initiated flashing operation at 427 signals in 47 cities. One city had an increase in accidents at one intersection. Another city had several intersections which had increased accidents so they discontinued the flash mode. But, according to W.A. Ward, State Traffic Engineer, all of the other cities had no complaints, problems, or increase in accidents. North Carolina's criteria for establishing flashing operation was relatively simple; complicated intersections, or intersections with sight limitations were not flashed. Traffic engineers made the decision based on a visual inspection of the intersection. The state backed the program. Local officials were eager to try the new operation. According to the North Carolina Department of Transportation quarterly reports, an average of 3.3 gallons of gasoline per intersection was saved a day. A total of 514,320 gallons of gasoline were saved per year by flashing intersections from 11 p.m. to 6 a.m. In the Iowa City signal system there is no clocking mechanism that measures the time of day. Hence it would be necessary to buy a timer and also an interphasing device that would change the system to flash. Information is forthcoming from James Brachtel regarding the cost of purchasing and installing these devices. bjl/5-6 cc: James Brachtel Dale He111ng Roger Tinklenberg n " City of Iowa City MEMORANDUM Date: May 3, 1984 To: City Council From: Dale Helling, Assistant City Manager 0;4 Re: Proposal for Elderly Housing One of the items on the consent calendar of your May 8, 1984, meeting agenda is a letter from Attorney C. Joseph Holland, written on behalf of James and Loretta Clark, proposing the construction of elderly housing units on a site currently being developed on the southeast corner of Dubuque and Court streets. This request is scheduled for discussion at your informal meeting on May 7, 1984. The purpose of this memorandum is to call this item specifically to your attention so that you may be sure and review the correspondence from Mr. Holland prior to the scheduled discussion. bdw4/5 cc: Lyle Seydel W- ■ CITY OF CIVIC CENTER 410 E. WASHINGTON ST. May 1, 1984 OWA CITY IOWA CV. IOWA 52240 (319) 356-5CC0 Mr. Donald E. Lund, Vice President Short, Elliot, Hendrickson, Inc. Consulting Engineers 200 Gopher Building 222 E. Little Canada Road St. Paul, Minnesota 55117 Dear Mr. Lund: This is in response to your inquiry of April 25, 1984, concerning the Iowa City waste water plan. 1. The request for proposals was sent to about 100 engineering firms throughout the country. The list is enclosed. 2. The previous engineering work was accomplished by Veenstra & KUM with some assistance from Richard Dague. Because the City Council is concerned about the ultimate cost and the proposals, the City Council directed that an independent review be undertaken. At this time I cannot give you an absolute answer as to whether or not Veenstra & Kimm and Mr. Dague will.have any further involvement in this program, Mr. Kimm continues to work for the City on other projects. 3. The response to this question was answered in 2, above. 4. At present the City Council has no policy or philosophy regarding the location of the firm. We are interested in receiving the best proposal. 5. .There is no request for an estimated engineering fee at this time. Within reason, price is always one of the factors taken into account when making a final decision. 60. The City has various funding sources and adequate funding for this project. Sincerely yours, Ileal G. Berlin City Manager cc: City Council Chuck Schmadeke /sp April 25, 1984 City of Iowa City Civic Center 410 East Washington St. Iowa City, IA 52240 SHORT-ELLIOTT-HENDRICKSON, INC. CONSULTING ENGINEERS ST. PAUL, MINNESOTA CHIPPEWA FALLS, WISCONSIN RE: IOWA CITY, IA WASTE WATER PLAN OUR FILE P.C. 40953-70 ATTN: Mr. Neal G. Berlin, City Manager Gentlemen: \qv 105 f1\Till -.. PGL We were pleased to receive your request for qualifications regarding the Alternative Study for Waste Water Facilities at Iowa City. We presently plan to attend the informational meeting scheduled for May 9, 1984. However, it would be helpful if you would provide certain additional information to us prior to May 9th. I would normally have contacted you by telephone to ask these questions, but your request that all questions be submitted in writing prompted me to write this letter. If you would not object to future telephone contacts, I would appreciate your confirming that in your answering letter. Your request for proposals was well organized and included good project background information. However, the questions I have at the present time are more administrative than technical and are contained in the following paragraphs: 1. Which consulting engineering firms have received copies of the request for proposals on this project? 2. The background material in the request for qualifications makes reference to the Veenstra and Kimm consulting engineering firm and Professor Richard R. Dague of the University of Iowa as being involved in the work on these waste water facilities. What will be their involvement and responsibilities during the project? n, ,vn�ro m n , . .. "" ... -., m. .r•.n . . ., , .� ...rcnf. .a• . +�rn�.r ri wi,i)- (14 I• ■ I City of Iowa City April 25, 1984 Page N2 3. What is Veenstra and Kimm's present relationship with the city? 4. We occasionally work with communities that feel they will be best served by hiring a firm for their project that has a national reputation. Others, are insistent that local firms be primarily responsible for the project work. Has Iowa City developed any policies or philosophies regarding the use of national, regional or local consulting engineering firms and what effect do you see this factor having on the selection process? 5. Do you anticipate requesting each responder to provide an estimated engineering fee and, if so, do you expect this to be a major factor in the selection process? 6. What funding sources are expected to be available for this project? 7. What is the budget for these engineering services? Our firm was founded 57 years ago and has concentrated its efforts on providing services to municipalities. We have planned and designed major waste water treatment facilities and intercepting sewers which appear to be the greatest needs of your project. We look forward to hearing from you regarding the questions raised in this letter as well as other . supplementary information you may feel would help us properly assess your project. Yours truly, Donald E. Lund, Vice President kmt i i CITY OF CHIC CENTER 410 E. WASHINGTON ST. May 1, 1984 Mr, David C. Nelson Garden 3 Associates P.O. Box 451 Oskaloosa, Iowa 52577 Dear Mr. Nelson: N IOWA CITY IOWA CITY, IOWA 52240 (319) 356-5CCC) You asked for a clarification of the last sentence in my letter dated April 10, 1984, concerning Iowa City's waste water program. The City is seeking an engineering firm or a combination of engineering firms with extensive experience. We do not believe that a firm which has under- taken projects solely for very small communities and is constantly repeating the same type of construction is capable of or would have the staff to deal with Iowa City type issues. This is particularly signifi- cant because we are looking for innovation and privatization alterna- tives. While the City would not disqualify an engineering firm because - it had one project that was slightly less than $10 million, obviously a firm which had not undertaken work for cities the size of Iowa City and had not successfully completed several major projects would not be considered. If you have any further questions, please contact me. Since�rel yours, Neal G. Berlin City Manager cc: City Council Charles Schmadeke /sp no i & ASSOC P.O. SOX 451 OSKALOOSA, IOWA 52577 (AREA 515) 672.252E City of Iowa City Civic Center 410 E. Washington Street Iowa City, Iowa 52240 Attn: Neal G. Berlin City Manager RECEIVED Z e 1984 April 25, 1984 Re: Waste Water Program Iowa City, Iowa Dear Mr. Berlin: This is to request clarification of the last paragraph of your April 10, 1984 letter requesting qualifications and proposals for the referenced project. Is the $10,000,000 limit for one project, or a summation of sewer and waste water treatment projects over the last three years? Yours very truly, GARDEN & ASSOCIATES, LTD. David C. Nelson, P.E. 870 rnnlcl n Tinlr Cnl(=InICCDC ^ BAXTER & WOODMAN, INC. CENVIRONMENTAL ENGINEERS -� 6676 RI0GEFIEL0 R0A0 • CRYSTAL LANE. ILLINOIS 60016 • 615659.1260 2 1984 April 30, 1984 Mr. Neal G. Berlin City Manager City of Iowa City 410 East Washington Street Iowa City, Iowa 52240 Subject: Iowa City - Wastewater Plan Alternative Study Dear.Mr. Berlin: We thank you for sending us a copy of your April 10, 1984 request for proposals for the above project. Although we have a strong background in interceptor sewer and wastewater treatment plant design and about a year ago completed a full value -engineering analysis of a large wastewater treatment facility in East Lansing, Michigan, we do not believe it would be prudent to pursue your project under the selection process outlined in Attachment 5. According to the procedure described, it appears that consultants will be required to go through a lengthy process including sub- mission of proposals, preparation of a preliminary study (which would require the investment of a great deal of engineering time and cost), two staff interviews, and a City Council interview (all of which are costly to prepare for), in order to arrive at a 1 in 3 chance of being selected to complete the study. Our analysis indicates that the cost of completing all the steps required prior to final selection would in all likelihood exceed the total amount of profit which could be realized. We therefore must respectfully decline to respond to your request for proposals. HSS:cg Very truly yours, BAXTER & WOODMAN, INC. ENVIRONMENTAL ENGINEERS STN H. S. Sundin, President City of Iowa City MEMORANDUM Date: May 2, 1984 To: City Council From: Anne Carroll, Human Relations Director Re: Changes in City Positions As was discussed in a previous memo, we have recently completed discus- sions with AFSCME regarding changes in assignment of positions to the AFSCME, Administrative and Confidential employee groups. We are now awaiting Public Employment Relations Board approval of the changes, as is required by the Iowa Code, prior to implementation. My previous memo did not list all of the specific changes by job title, because of an agreement with AFSCME for joint and simultaneous release of information which had not then been accomplished. Specific changes are as follows: Title/Change from: Change To: Broadband Telecommunications Specialist From AFSCME to Administra- tive Forester/Horticulturist From AFSCME to Administra- tive Sr. Account Clerk/Parks & Recreation From AFSCME to Confiden- tial Accountant From Confidential to AFSCME Energy Coordinator From Administrative to AFSCME Program Specialist From Administrative to AFSCME Administrative Secretary/Recreation From Confidential to AFSCME Senior Accountant (2) From Administrative to AFSCME Account Clerk (2) From Confidential to AFSCME Senior Building Inspector From Administrative to AFSCME T%A i 1 2 Changes in position status were made in accordance with the standards in the Iowa Code which allow for inclusion or exclusion of a position from a bargaining unit, generally determined by the position's access to confi- dential information used in collective bargaining, or responsibility for supervision of other permanent employees. A resolution will be prepared for your approval following a response from the Public Employment Relations Board. Please feel free to contact me if you have any questions with regard to these changes. bdw2/4 6 City of Iowa City MEMORANDUM Date: May 1, 1984 To: City Manager From: City Clerk Re: Utility Franchise Election The City must notify the Commissioner of Elections by September 12th of any special election to be held along with the regular election on November 6th. This notification must include a request for the special election taken in motion or resolution form by the Council. Also a copy of the proposed ordinance(s) should be submitted at that time. The wording of the ballot may also be included at that time. If it is not submitted the Commissioner of Elections will do the wording. In order to allow sufficient time to set a public hearing, hold a public hearing, and officially request the special election, the following schedule is suggested: August 14, 1984 - Set a public hearing for citizen input 8/28/84, place copy of the proposed ordi- nance(s) on file for public inspection. August 28, 1984 - Hold public hearing. September 11, 1984 - Pass formal request for special election and forward to Commissioner of Elections prior to deadline of September 12th. This schedule is really tight and would require Council action (September 11) only one day prior to the absolute deadline materials must be submit- ted to the Commissioner of Elections (September 12). The above informa- tion was compiled in accordance with the City and State codes, and the City Attorney may wish to research any provisions that may exist for elections with Interstate Commerce Commission. bdw2/3 M113 1 City of Iowa City MEMORANDUM Date: May 2, 1984 To: Iowa City City Council From: Resources Conservation Commission Robert Singerman, Chairman Re: Franchise Renewal RECOMMENDATIONS The Renewal of the Iowa -Illinois Gas & Electric franchise offers the people of Iowa City a chance to take more control of their energy consump- tion and costs. This is important to individuals and to the local economy. The majority of money currently spent on local energy consumption leaves the community and the state, generating a relatively low level of local economic activity. This is a situation that, if not changed, will certainly get worse, as both costs and consumption rise. The R.C.C. feels that the following recommendations along with the proposal from the ad hoc Franchise Committee, offer the beginnings of a workable solution to our current energy problems. Due to the length of time these negotiations have taken, they have been overlapped by two Councils and two Resource Conservation Commissions. Some minor differ- ences of opinion appear. I think, however, that both these recommenda- tions and the ad hoc committee's Franchise Recommendations offer the City an excellent "menu" of ideas to formulate a franchise agreement beneficial for all sectors of our community. These recommendations refer to the following documents: 1) City of Iowa City Memorandum, September 30, 1983, Status of Negotia- tions;Iowa-Illinois Franchise 2) Ad Hoc Franchise Committee's proposed Grant of Electrical Franchise 3) Ad Hoc Franchise Committee's proposed Electrical Franchise Regulatory Ordinance 4) RCC's Community Energy Report We have included an updated copy of our Community Energy_ Report and a short summary of the cost-effectiveness of some conservation measures. If you do not have copies of any of the other three documents, we can supply you those also. If you have any questions, or would like to discuss any of these propos- als, please feel free to contact me. Sincerely, $?y A RECOMMENDATIONS Franchise Length (Reference to City Memo, Item Al) The R.C.C. recognizes a balance between the length of the franchise and the existence of "checks" in the contract. Such "checks" could be, for example, reopener clauses and/or buy-out options. Recommendation: The R.C.C. recommends the franchise be renewed for a period of 10 years with a reopener clause at 5 years and buy-out options at 3 years and 8 years. The reopener and buy-out options are to be exercised at the City's request. We feel the future of energy related matters is uncertain at best. The ability to make "fast" decisions is important. This recommendation gives the City a de facto 5 -year franchise with the ability to not have to renegotiate for 10 years if the City is satisfied. This recommendation assumes satisfactory legal language can be written for the 5 -year reopener clause. We feel it is a bad idea to lock ourselves into any energy-related contracts for more than 10 years. B. Rental Fee (Reference to City Memo, Item 82) It is the understanding of the R.C.C. that Company's objection to this point was not the charging of a rental fee, but how the fee was to be recovered. The fee is an expense that can be directly passed on to customers. The question is- which customers? Recommendation: The R.C.C. recommends that Company be charged a 1% (of gross utility revenues) rental fee for use of public streets and right-of-ways. The recovery of this expense by Company should be assessed to only those users that must vote to approve the franchise (and subsequently, be qualified to take part in City's conservation program). There is ample precedent for the charging of a rental fee for the use of public streets. This is also a legitimate expense for Company, and, as such, may be passed on to users. We feel it should be passed on to only those users voting on the franchise because: 1. It seems fair. 2. There is some evidence that the Iowa Commerce Commission is moving toward a position of recovery of costs from the source of those costs, when such costs can be identified. Thus, assessing this cost where it originates may avoid potential conflict with the I.C.C. 3. One of the main purposes of the City Conservation Program (see Item C) is to help people with limited access to money. It seems unfair to charge such non -Iowa Citians for a program they would not be able to benefit from. C. Allocation of 1% Rental Fee Recommendation: The R.C.C. recommends that the 1% rental fee be allocated exclusively to fund a local energy conservation program and the position of Utility Specialist. R& r�� Page 2 By funding a conservation program with this money, we make an invest- ment in lower energy bills and an improved local economy. In 1980, the expenditure for residential and commercial electricity was $18,374,325. Thus, a 1% rental fee would have generated $183,743. This money would re-enter the local economy by way of local contrac- tors, suppliers, and retailers. The local economy would in turn benefit from the return of money currently leaving the community and the state in the form of energy expenses. (see R.C.C.'s Community Energy Report). Such a program can be quite efficient. It will be locally developed and remain under local control, keeping the bureauc- racy to a minimum. These conservation expenses would be one-time expenses as opposed to annual subsidies to pay heating bilis. O. Ordinance - Franchise Contents (Reference to City Memo, Item 13) Recommendation: The R.C.C. recommends that only items dealing with the proposed Iowa City Electricity Review Commission, Utility Specialist, and mandating the 1% rental fee be contained in the Electrical Franchise Regulator Ordinance. All other items should be moved to the Grant of Electric Franchise. It is unrealistic to ask someone to agree to a contract, parts of which may be unilaterally changed at a later date. Thus sections i relating to Cutting and Trimming, Public Improvements, Maps and j Projections, Excavations, Reporting and Requirements, Underground District Regulations, Review of Company Conservation Program, and Distribution and Transmission Line Requirements be moved to the Grant of Electric Franchise. E. Iowa Cit Electric Review Commission (Reference to Regulatory Ordi- nance, Sec. Recommendation: The R.C.C. recommends the creation of an Iowa City Electric Review Commission as described in the proposed Electric Franchise Regulatory Ordinance. We also recommend that the R.C.C. be disbanded and the current functions of the R.C.C. be added to the description of the new Commission. With no budget and limited staff, the R.C.C. is limited to advising with little or no ability to study issues. While we recognize the importance of this role, we feel it is not enough to keep seven people busy on an annual basis. The recommended duties of the proposed Com- mission leave time to include this advisory function in its bylaws. We feel both the R.C.C. and the new Commission would benefit if the functions were merged. F. Iowa Cit Electric Review Commission (Refer to Electric Franchise egu story Or finance, ec. Recommendation: Add to subsection (d) the following: (5) Oversee the Utility Specialist and the programs administered by the Specialist. The new Commission's responsibility would be to keep the conservation programs that are managed by the Utility Specialist responsive to the needs of the Iowa City community. S?Y Page 3 G. Distribution system Placement. (Reference to Electric Franchise, 916) Recommendation: We recommend that the last sentence in this section be dropped. rightgranted in Electrical Franchise edhetn shall be ubFtthe require- ments containedRegulatory Ordinance." H. Non -Exclusiveness and Bu back Provisions. (Reference to Electric rant ise, aragraphs an ort Items 12and Recommendation: ai�the proposed Grant of Electric Fnds the oranchise. uncil Item 12 is the non-exclusive paragraph permitting City to contract for simithatlpublicvices utilitieswhere. Item shall buyback3covers the cogenerated electriA . ruling cpower. Siy COMMUNITY ENERGY USE REPORT A Report to the City Council of Iowa City, Iowa Prepared and Submitted by the Iowa City Resources Conservation Commission June 25, 1982 (updated April, 1984) In 1971 the U.S. imported $3 billion worth of energy. Ten years later the figure came to $90 billion or an increase of 3000%. This represents approximately 20% of the total energy used in this country. To appreciate the implications of that $90 billion bill for imported energy we have only to note that the entire worth of our national agricultural exports for the same year was only $40 billion. By 1985, according to many experts, our annual bill for imported energy could go as high as $500 billion. The State of Iowa imports 98% of our energy -- 5 billion dollars worth in 1980 alone. According to the Iowa Energy Policy Council (IEPC), the average Iowa family spent $2,646 for energy in 1980, or 18% of its disposable income. There is every reason to believe that these amounts will increase. If present trends continue, Iowa's energy bill could conceivably be as high as $25 billion by 1985. The effects of this kind of increase in energy costs an the average Iowa family and the economy of our state are difficult to imagine. There are direct relationships between energy expenses and both the local economy and the availability of jobs. According to the former director of the Iowa Energy Policy Council, Ed Stanek, 15% of the money spent on imported energy stays in the state in the form of wages, taxes, etc., while 85% of the dollars spent on energy in Iowa leaves the state. On the other hand, of the dollars spent on conservation and other non -energy expenditures such as retail goods or services, 60% stays in the state and is therefore more productive to the local economy. This productivity is measured by economic multipliers which reflect the addi- tional economic activity generated by an initial expense. The Minnesota Energy Agency's "1980 Energy Policy and Conservation Biennial Report" lists some economic multipliers for various energy sources. Money Economic Money Local Economic Spent Multiplier Leaving State Multiplier Effect Petroleum Product 1.00 1.35 .80 .55 Nat. Gas 1.00 1.40 .81 .59 Electricity 1.00 2.02 .75 1.27 Conservation 1.00 2.55 .34 2.21 2 We see, for example, that a dollar spent on natural gas generates $1.40 of economic activity, of which $.81 leaves the state. A dollar spent on conserva- tion generates $2.55, with only $.34 of the $2.55 leaving the state. Thus, there is a net gain in local economic activity of $1.62 when a dollar is spent on conservation rather than natural gas. The relationship between how money is spent and the availability of jobs is equally strong. At the national level, major energy -producing and energy -using industries consume 33% of the nation's energy while directly providing only about 10% of the nation's jobs. Mr. Skip Laitner, of Community Action Research Group, using figures from a 1976 Nebraska study and the Bureau of Labor Statistics, estimates that approximately 10 jobs are associated with every 1 million dollars of economic output for gas and electric utilities. However, a million dollars of output from construction results in approximately 41 jobs; the same million from intercity bus and local transit means approximately 66 ,lobs; and from educational services approximately 126 jobs. Thus, if the local natural gas bill increases by 1 million dollars, 10 jobs might be created, but probably not in Iowa City. If that same 1 million were taken from, say, construction, approximately 40 jobs would be lost, quite likely in the Iowa City metropolitan area. To see how these figures might apply to Iowa City, we can use as an example the electricity and natural gas bill for 1983 which was $46,351,000. The following calculations show that there could be a net gain in local economic activity, for one year, of $4,774,050 by conserving only 10% and spending that money on conservation. $46,351,000 spent on electricity & natural gas x 1.18 local economic effect* $54,694,00 *1.18 is a weighted average of the multipliers for natural gas and electricity. versus $41,716,000 x 1.18 $49,224,700 plus $ 4,635,000 x 2.21 $ 0,243,3 $59,468,050 spent on elec. & nat. gas after 10% conservation local economic effect spent on conservation local economic effect total economic activity in Iowa City community Summar total local economic activity without conservation $54,694,000 total local economic activity with conservation $59,468,050 net gain in local economic activity $ 4,774,050 $1q i If this "saved" money found its way into construction, it could represent a net gain of over 100 jobs. These savings result from only a 10% reduction in natural gas and electricity consumption and do not include gasoline or diesel fuel. If we apply these same calculations to the total energy bill for Iowa City in 1981, $80,201,000 (1983 figure not available), and assume a higher rate of conserva- tion, we see the potential for significantly increased savings as well as increased local economic activity. On the other hand, the effect of not conserving energy is double-edged. First, as seen in the above discussion, money spent on energy is less economically produc- tive, locally, than money spent on conservation, retail goods, etc. Second, as energy bills increase, a small percentage of people's income will be available to be spent in the local economy. At some point in the future as high energy bills preclude any other spending, money will not even be available for conservation measures. The only way to avoid these difficulties is a strong conservation program, with i immediate and long lasting benefits. Initially, money spent on conservation stimulates the local construction, retail, and wholesale sectors. After the payback period for these measures, money continues to enter the local economy in ; ways that may be even more beneficial to it. Also, money saved through better a energy management is immediately available to spend. The local economy is made .j more secure and the economic future and the jobs of the people of Iowa City are made more secure. The economic health of Iowa City, the businesses, and the people of Iowa City cannot be separated. For attracting new business and t stabilizing existing businesses it is more important to have a healthy local economy than to provide tax incentives. It does no good to be a regional shopping center if no one has any money to spend. 1 SOME COST EFFECTIVE CONSERVATION MEASURES I, One of the main aspects of a conservation program is the retrofitting of existing buildings. The following table lists a number of potentially cost-effective retrofit applications in a 1500 ft2 house. The annualized cost of each measure is compared to the anticipated annualized cost of natural gas during the lifetime of the measure. For example, if a homeowner adds further insulation to the attic, the effective annual cost to save 17 million BTU of natural gas is $148.96 (or 17 X 106 BTU times $2.88/106 BTU) over the 30 -year lifetime of the insulation. If the homeowner does not make the investment in attic insulation, however, then they can expect to pay an average of $274.89 each year to purchase the 17 X 106 BTU of natural gas. TABLE I EXAMPLE OF COST-EFFECTIVE CONSERVATION MEASURES APPLIED TO AN EXISTING 1500 ft HOME ANNUAL SAVINGS MEASURE (MMBTU) COST 1. Water heater 4 $ 20 insulation jacket 2. Weatherstrip/ 10 $ 100 Caulking 3. Attic 17 $ 550 Insulation 4. .Wall 16 $ 1200 Insulation S. Furnace 9 $ 425 Modification E Clock Thermostat I' 6. Furnace 16 $ 1425 --- i - Replacement E Clock Thermostat 7. Neat Pump 3275/kwh $ 2100 ANNUALIZED COST OF NATURAL PROJECTED ANNUALIZED COST OF GAS WITHIN LIFETIME OF LIFETIME MEASURE ($/MMBTU) CONSERVATION MEASURE ($/MMBTU) 10 years .75 7.42 10 years 1.49 7'42 30 years 2.88 16.17 30 years 6.88 16.17 10 years 7.04 7.42 20 years 9.08 11.19 20 years 6.54/kwh 13.34/kwh *This information is taken from Communit Ener Mana ement Strategies: ll The Potential for Econom TT c Redeve opment n Mars a Count Community Action Research Group. 1982. The original source of the information was "Investments by Northern States Power Company in Residential Energy Conservation Improvements", submitted to Minnesota Public Utilities Commission Docket No. G.E. 999/CI-80-494, November, 1980. Johnson County Council of Governments 410 E.V�irgcn&. law Qy bwa 52240 rr it May 2, 1984 TO: Iowa City Council (� FROM: Cheryl Mintle, Human Services Coordinato� ,r RE: Joint Human Services Facility It has come to our attention that the Johnson County Board of Supervisors is interested in exploring building a new county office building and a facility to house human service agencies on one site. Elm Grove Park was mentioned as the County's first priority location. In addition, an innovative method of financing has come to our attention and is being explored. These items will be pursued with the Board of Supervisors and the City Council in the next couple of weeks. 5-K ■ I 1 STATE OF IOWA �• ' _'_� tai".r =. Ir - "`� _ ^rfrv� _� • ry•!'o/� LIBERTY BUILDING, 6TH a GRAND. DES MOINES. IOWA 50309 5:51231-4076 'OKs TERRY E 3RANSTAD d place apvm,rC• 10 gray WIWAM N. MCNARNEY� WILLIA M April 25, 1984 RECEIVED "• 1094 Announcing . . . . . The First Iwo Housing Finance Authority Annual Workshop Series. In the first half Pa :Ly, IHFA will conduct a series of seventeen workshops across the state, designed to inform and update those interested in IHFA, an current programs, application pro- cadures and eligibility requirements. Also, information will be provided on recent changes in State and federal laws that affect IHFA programs, and an any Raw programs mandated to IHFA by the 1984 Legislature. The following' topics will be covered in each two hour session: • The local impact of IHFA programs to date; • Single Family Programs (band $&Ie structure snd costs; IRS and other Federal or State restrictions, new approaches); • Multi -Family Programs (general explanation including application procedures; federal restrictions); • Small Business Lose Program (mechanics of program, application procedures, state and federal rescrictiom); • General Information, questions and answers. Audio -Visuals will be used, and hand-out material will be available. IBFA will be looking for suggestions on its programa, ee to improvements, clarifications, and Improved effectiveness. - EMYONE IS INITFD TO An= A WORKSHOP - Monday, April 30, 1984 10:00 a.m. - Ames - Best Westarm Starlita Village - Junction 1-35 6 14th Street 3:00 p.m. - Mason City - Madonna Ion - 2101 4th Street, West Highway 18 Wednesday, )fay 2, 1984 10:00 a.m. - Fort Dodge - Holiday Ina - Highway 20 and 169 South 4:00 p.m. - Spencer - Stubs Ranch kitchen - Highway 71 South Thursday, May 3, 1984 10:00 a.m. - Sioux City - The Hilton - 707 4th Street 3:00 p.m. - Council Bluffs - Best Western Inn - 2216 27th Avenue Monday, )Lav 7, 1984 10:00 a.m. - Waterloo - Holiday Inn Civic Center - West 4th and Commercial 3:30 p.m. - Calmar - North Iowa Technical Institute, The Max Clark Hall, Room 201 6 202 Tuesday, :fay 8, 1984 , 10:00 a.m. - Dubuque - Five Flaggs Exhibition Hall - 5th and locust 3:00 p.m. - Cedar Rapids - The Sheraton - 525 33rd Avenue, S.W. 3:00 p.m. - Davenport'- Holiday Inn - 5202 Brady Street Friday, May 11, 1984 ' '10:00 a.m. - Burlington - The Holiday - 2757 Mt. Pleasant St. (Highway 34 6 61) 3:00 p.m. - Ottuwa - Sirloin Stockade - 2645 Northgace Monday - May 14, 1984 10:00 a.m. - Osceola - Eagles Club - North on Highway 169 3:00 p.m. - Creston - Bernings Restaurant - 301 West Adams Tuesday, May 15, 1984 10:00 a.m. - Marshalltown - Commercial State Bank - 123 West Main 816 DISTRICTWIDE PARENTS! ORGANIZATION SAFETY COMMITTEEi The Chairwoman's Report of Activities and Accomplishments for the Period 1981-1984. l Copies toi D.P.O. members Mayor John McDonald Dr. David Cronin Iowa City Council Members Directors of the Board of Education Neil Berlin Principals of the ICCSD Harvey Miller Donald Ewalt James Brachtel -n DISTRICTWIDE PARENTS' ORGANIZATION SAFETY CCMMITTEE BACKGROUND The Districtwide Parents' Organization was established during the 1978-79 school year. During the period of organization, the City of Iowa City officials requested that the D.P.O. Safety Committee become the liaison between the School District and the City for channeling safety concerns. Prior to that time, safety problems were handled by the indi- vidual schools. The City officials felt they could deal with problems more efficiently and effectively if coordination with the School District could be limited to one central committee. I It was during this period that the Iowa City City Council deemed it necessary to cut their funding of the Adult Crossing Guard Program, there- by eliminating three guards. They requested input from the D.P.O. Safety Committee in making recommendations to allow the program to operate within that budget and to identify the locations where the guards could be eli- minated. The Safety Committee's recommendations regarding reduction in the crossing guard staff stipulated that any crossing guards eliminated must be replaced by a traffic control device that would stop the traffic to allow a group of children to safely cross the street. The three positions they recommended for elimination of the guards were at Prentiss and Gilbert, Burlington and Muscatine and Court and Second Avenue. It was the concensus of the Committee that a safety awareness pro- gram was needed and that the responsibility for same rested with the City and the schools, They specifically recommended each school develop a School Safe Route Plan and that it be posted in a conspicuous location in the school. They further recommended copies of the Plan be sent home on a yearly basis with the children so the parents could assist in 19?7 ■ ........ .._- . 2 identifying and explaining the correct route to school for their children. I assumed the chairmanship of the Committee at the September 1981 i organizational meeting of the D.P.O. SAFETY COMMITTEE ACTIVITIES AND ACCOMPLISHMENTS 1981-1984 1. When it was determined to eliminate the Hoover School adult guard at Court and Second Avenue, the crossing was changed to Court and Third Avenue where there was increased sight visibility. The City installed a fold -out stop sign which was to be managed by the school safety patrols at school crossing times. In order to do this, the patrols carried a ladder from the school morning. noon and after- I noon so they could unlock and unfold the sign. The children climb- ing the ladder to reach the sign, which was located by the curb@ was in itself a safety hazard. Problems with motorists getting used to stopping at this location and failure to come to a complete stop were encountered at the onset. The principal of the school contacted me within a few days of the beginning of the school year saying an alter- native would have to be arranged. After consulting with Traffic Engineer James Brachtel, City Manager Neil Berlin and members of the Hoover P.T.A., this crossing was eliminated and children coming from the area southwest of Court were told they would have to cross at Court and First Avenue where an adult guard was posted. 2. During the 1981-82 school year, all elementary schools in the dis- trict were asked to develop a School Safe Route Plan. After re- ceiving these, I compiled them in a notebook and copies are on file in the Iowa City Police Chief's Office as well as in the Superintendent, of Schools' Office. 3. A list of Halloween Safety Rules were compiled with the idea that they should be sent to all elementary schools on a yearly basis S?7 ■ for distribution or for the teachers to discuss with their stu- dents. All elementary schools in the ICCSD were asked to establish a Block Parent Program. By the end of 1982-83 school year, this f was accomplished. 5• During the 1982-83 school year we asked that each elementary school set up a Block Parent Alert Plan. This Plan allows for the dissemination of information to all Block Parents regarding strangers attempting to pick up children, attempted molestings, etc. When the Superintendent's office receives reports of this nature, each school is provided with details. The schools notify their Safety Chairmen who then are responsible for alerting the Block Parents. 6. The Principal of Roosevelt School contacted me in October 1982 re- garding her concerns for the safety of the students crossing the railroad at Greenwood Drive. After several years of virtually no trains using this crossing activity began to increase and signals sometimes malfunctioned. However, children seemed very complacent to the potential dangers of the situation. I contacted officials of the Rock Island Railroad and requested their help. They immediately offered to post a crewman at the crossing during school hours. The explanation for the repeated malfunctioning of the signals was due to reactivating them after a prolonged period of not being used and problems were being encountered in getting them adjusted. They asked that the school call them when there was a problem and they would send a man from the Coralville office immediately. (At the beginning of this school year, I sent a letter to the Superintendent of the Rock Island Railroad in Silvis. Illinois asking that they continue post- ing a guard at the crossing during school hours and I included a list 237 4 of the school hours.) 7. On February 1, 1983 a request was received for the D.P.C. to organize a fingerprinting program for the ICCSD. After a thorough investigation, which included talking to members of the Iowa City Police Department, the Johnson County Sheriff's Office as well as to organizers of the programs in Ames and Cedar Rapids, we decided against the proposal. Our reasons were the likelihood of producing invalid prints, the false sense of security it could provide, the need for yearly updates, and our belief that it was a fad. We informed the parent groups of all the schools in the district of our decision. We told them of an identification sheet on which the parents could fingerprint their own children with a special dry fingerprinting method. We offered to order these for anyone that was interested. 237 orders were received and processed. 8. Dr. Cronin and I received an invitation from the Vice President of KCRG television in Cedar Rapids to attend an April 15, 1983 luncheon and then to be a member of the audience during the taping of a program entitled STOLEN CHILDHOODS, with "The Sexual Abuse of Children" as a subtitle. The program consisted of a panel of four women who had been sexually abused as children. The moderator was Dr. Frank Osanka who had experienced physical abuse as a child. The program was scheduled for showing on April 21, 1983 from 8100 - 9t00 P. M. 9. I revised the Block Parent Guidelines during the summer of 1983. Harvey Miller furnished me with identification sheets listing the necessary information for the police to identify suspects. These sheets were attached to the guidelines and distributed to each Block Parent in the ICCSD before the beginning of the 1983-84 school year. 10. An agreement was obtained for the Police Department to .furnish the Superintendent's Office with facts they have pertaining to descriptions of suspects or vehicles attempting to pick up children. B17 t. I 11. An agreement was obtained for the Superintendent's Office to i alert the Police Department when schools are to be dismissed early for weather related emergencies. The Police Chief's I secretary will notify all adult guards so they will be on duty at dismissal time. 12. On September 6, 1983 I received a report from a Shimek parent i regarding concern for the student patrols posted on Prairie du Chien Road. They not only felt the location was too far from the school (approximately six blocks), they also mentioned the proximity to the interstate and the fear for the childrens' safety with the current wave of kidnapping. I relayed the con - earn to Dr. Cronin who then contacted the Principal of Shimek. i As a result, the Principal, school safety patrol supervisors and the P.T.O. safety chairman reviewed the District Safety Patrol Guidelines for safety and decided to eliminate the above mentioned post as well as the one on Caroline and Whiting Avenue Court. They wrote the Shimek parents regarding their decision and gave the following reasons for their action 1. The posts are too isolated. 2. Distance from the school prohibits teacher supervision. 13. Rapport was established with Coralville Police Chief who agreed to exchange ideas or information that would be mutually beneficial. 14. Adult guards will be requested to do a count each fall on the num- ber of children they cross in order to determine if changes in location should be considered. This was done for the first time in September 1983• School parent groups were requested to have a parent do the counting, thereby assuring an accurate count while allowing the guard to concentrate on crossing the children safely. 877 15. During the 1982-83 school year, it was brought to our attention I that a crosswalk and signage was needed at the Rochester Avenue I I and Ashwood Drive intersection for the Hoover School children using that crossdne. The matter was brought to the attention of I I James Brachtel. He responded immediately to the request after meeting with a Committee member and myself at that location and I discussing the problem. During the current school year the Princi- pal of Mark Twain School requested a crosswalk and signage at the intersection of Keokuk and Plum Streets for the Mark Twain students using that crossing. Again, James Brachtel responded promptly to the request after determining the need. i 16. At the be¢inninie of the current school year, the Principal of Roosevelt School expressed a desire to have the adult guard posted at Benton and Miller Streets moved to the top of the hill at Benton and Greenwood Drive. The Chief of Police determined the adult guard needed to remain at the Benton -Miller post, and moved the adult guard stationed on Benton in front of the Seville Apartments to the i Benton -Greenwood Drive intersection. I ly. In Januar of this January year, the adult guard at the Benton -Greenwood Drive intersection called me regarding unshoveled sidewalks at the location where he crosses children. The house is unoccupied and the r ownersof the property have not made provisions for regular removal of snow. I reported the problem to the Housing and Inspection Office. The guard contacted me again on March 6 after another snow and the sidewalks weren't shoveled. I again reported the problem to the above named office. On March 15, 1984 I wrote a letter to the Mayor and City Council members regarding this location. I expressed con- cern for the safety of the 60-70 children using this crossing, and stated it was felt school crossings should receive priority when 277 7 safety problems are reported. 18. During the current school year, I have received requests for infor- mation on how to establish a Block Parent Program from the cities of Mt. Vernon, Solon, Riverside, Martelle and the HLV Community School District. I furnished them with the information as well as sending them copies of our Block Parent Guidelines. 19. Our Committee helped coordinate the Better Safe Than Sorry Program for the ICCSD during the 1983-84 school year. The showing of these child protection films in the elementary schools in the district resulted in a large attendance of parents and children at evening imeetings in each school. We recognize that the success of this proeram was aided by the support and cooperation of Dr. Cronin and the principals of the schools. A special thanks goes to Lincoln School Principal Janadene Harvey for putting together the excellent handouts furnished to the schools and parents. 20. In March of this year the Iowa City City Council approved additional funding for the Adult Crossing Guard Program so an adult guard can be hired for the Grant Wood School children crossing Sycamore Street at the California intersection. The need for a guard at this loca- tion was determined from information supplied to the Council by the D.P.O. Safety Committee, the traffic study done by the Traffic Engineering Department and the Police Department. CONCLUSION The preceding information confirms that the D.P.O. Safety Committee is a reliable source for channeling safety concerns. I wish to express my gratitude to Harvey Miller, James Brachtel and David Cronin. Without their cooperation the D.P.O. Safety Committee cannot function. It is important to remember that the final decision-making lies with these $77 L officials and that the D.P.O'. Safety Committee merely acts as a channel for relaying concerns to them. As long as this is kept in mind and the D.P.O. officers allow the chairman to carry out his/her duties promptly, continued success and growth will be enjoyed. The method has been established for channeling safety concerns and people have become accustomed to the procedure. I, therefore, strongly recommend that the continuity not be changed with the yearly turnover of D.P.O. officers. Mar Careman Y D. .0. Safety Committee 1981-1984 $ 77 314 °eldcn avenue Iowa City, Iowa 52240 -aY 3, 1924 Mayor MacDonald & Members of the City Council Civic Center 410 Fast Washington Street Iowa City, Iowa 52240 Dear Mayor and Members of the City Council: I hope that the Council will act favorably concerning the special zoning provisions for historic buildings, and will also take whatever actions are necessary to assure the Preucil School of Music an opportunity to go before the Board of Adjustment in an effort to mediate the parking situation between the school and the neighbors. We are all aware that the Preucil School brings sporadic heavy traffic ' to the North side neighborhood. Preucil School draws its heavy traffic on Friday after school-- from about 4:15 to 6:00. It is a situation similar to weekend soccer in some neighborhoods or University arena events in others -- though the numbers generated by the Preucil School are smaller than in these s other two examples. i i The north side area around the Preucil School must have problems with parking that would persist even without the cars generated by the Preucil School., Our family takes lessons at 7:20 on Wednesdays and again on Fridays.. We arrive between 7:10 and 7:20 a.m. and are the only patrons •, of the school there with a car. At most there can be one other car, that of the teacher- though she often walks. Yet when we arrive, the block in front of the School and the block to the south already have from two to seven cars parked. When we leave at 8:15 a.m. there are from fivo to sovon cars parked-- and the occupants are not with the Preucil School. I hone that the Council can address the issue of parking in the north side area in a proactive way In the near future. The area seers to warrant special considerations in view of co:maittments to preserving the neighborhood and keeping it attractive for families. In the interests of further enhancing the entire area, I would favor the Council exploring a municipal parking facility somewhere in the near north side. I agree with the view that each business or dwelling unit has a basic responsibility to provide some amount of parking. But I also feel that when a structure or structure(s) have existed and been occupied for a long period of time with zero land surrounding the building(s), we as a City need to provide viable alternative options for their provision of parking. Thank you for your consideration. Sincerely yours, Sally C. Staley 0 Elm , !•larch E, 1984 To: Members of the Planning and Zoning Commission We urge you in your considerations of the matter of the Preucil School of Music's request for the rezoning of the property located at 524 N. Church St. to review the importance of the school to the entire community. We, as parents, must necessarily speak from our own personal i experiences. These experiences, however, give a very broad view of Mrs. Preucil"s efforts for children. Aside from the fact that they learn to appreciate beauty, effort, discipline, f responsibility etc. at a t/ery young age, they also have an opportunity to share with the community through frequent I performances at public functions, nursing homes and hospitals. We feel that we can honestly attest to our dau3hter"s greater success in many areas because of this early training. The situation becomes especially difficult for Mrs. Preucil and for those who understand her very deep commitment to the principle that "through music we can develop more sensitive human beings". , ;9e, therefore, cannot overlook the needs of that particular neighborhood, but can hope that the residents will find that this is one of our treasured areas because of the very special things that are happening for children; and that they might take pride in the success of the school. Also, not overlooking the situations such as parking etc., perhaps with cooperative effort, these thins can be worked out. de are j all concerned about preserving the area. One of the first tenets i of the Suzuki Method of Ability Development is proper environment. Thank you for your efforts. Excuse, please, this hasty letter, but you will find that most parents that are willing to commit themselves to this extended involvement with their child, are also people involved in many �other .aspects of community/development. Donald and Dorothy Cru„ 512 NanorDrive B�p T,,.-, 1 , . O � BRUCE L. SPRAGUE M.D. February 24, 1984 Tom Scott, Chairperson Zoning Board 419 East Fairchild Iowa City, Iowa 52240 Dear Mr. Scott: SURGERY OF THE HAND AND UPPER EXTREMITY 332 N. VAN BUREN ST. TELEPHONE !3191 331.4476 IOWA CITY. IOWA 52240 Bruce and I strongly urge you and the other members of the Zoning Board to vote in favor of granting the request of Doris and Bill Preucil to change the RN12 zoning by creating an exception which would include specialized schools of music thereby allowing them to excavate the basement of the existing Preucil School of Music at 524 North Johnson for additional studios and to purchase for use as an annex a building within a half block of the school. As the owners and daytime residents of the near North Side of Iowa City, we have a great interest in the strength and quality of this part of town. We feel that the Preucil School is the type of institution that is adding to the neigh3erhood significently. The sight and sound of Kenichi Ueda a very talen-.ed flutist strolling near the school playing his instrument is one moving example of how this is being accomplisted. Preucil School is the primary force in Iowa City dedicated to the musical growth and musical appreciation of our young people. Literally, hundreds of children and adults are trained there each year. There are many who wish to enter but space does not permit. Preucil School must grow to meet this need. We ask you to vote for quality musical education in our town by voting for the requested zoning change. I also urge you to visit the school and see the exceptional musical environment created for our children. Sincerely yours, Nancyoa (tors. (BrBr ce ce L March 8, 1984 We live in the neighborhood of the Preucil School of Music Feb. 17,'1984 Bruce Knight Planning and Program Dept. City of Iowa City Dear idr. Knight, I am writing in support of Doris and Bill Preucil's recuest for a Variance concerning the property they wish to buy on Church Street. The Preucil School of Nusic is an invaluable addition to the whole of Iowa City as well as to the North Side neighborbood. The Preucil's beautiful restoration of the Czech Hall should attest to the respect they have for the historic sig- nificance of the area and serve as an indication of the quality of any sort of alterations they may make in the future. :;any of the members of the Czech Society have become interested in the school and attend recitals as.well as the school's annual concert in Rancher Audito- rium. The physical aspect of the school is also a reflect- ion of the quality of the education which occurs inside. In the six years our children have been in the program they have gained more'inspirition from the dedicated and gifted teachers at the Preucil School than they have from (unfortunately) their public 'school teachers. The Suzuki system of music education is 'based on respect for the ability of every child to learn and achieve, and it extends far beyond simple violin or piano lessons, and involves the whole family. In your consideration of the Preucils'request, please don't look at it as just another music school and/or commercial development; it is far more, and can only increase their ability to serve, the whole Iowa City community as well as enhance the vitality and 'beauty of the neighborhood. Sincerely, Diana Loeb Cruden Chairwoman, Preucil School Parents Advisory Board Associate Research Scientist, Microbiology Dept., Univ. of Iowa ME Thq University of Iowa Iowa City, Iowa 52242 I The University of Iowa Hospitals and Clinics Department of Internal Medicine : (319) 3s828e3 February 20, 1984 If no answer, 3581616 ,sA, Mr. Bruce Knight Iowa City Planning & Zoning Commission 322 East Washington Iowa City, Iowa 52240 Dear Mr. Knight: We are writing in support of the request by the Preucil School of Music for a zoning change, which would allow the Preucil School to operate in the building on Church Street as part of their School's activities. We have had two children participate in the Preucil School's activities, and as their parents, we can testify to the tremendous value of this music education program. I believe you are aware of this already. In addition, I want to emphasize what an important resource this is for the entire community of Iowa City. This can operate in ways not immediately apparent. For example, in our roles as Professors at the University (Departments of Internal Medicine and History) we are often involved in recruiting prospective new faculty. One of the most important resources available in Iowa City, and often not elsewhere, is the highly developed Suzuki program which the Preucil School operates. This has been a major tool in our successful recruiting efforts to attract new faculty who are the life- blood of the University and make obvious contributions to the growth and vitality of Iowa City. We cite this example only to urge you to consider the wider benefits of an institution like the Preucil School, apart from the obvious musical ones. The Preucil School is a vital part of our community and its continued growth and prosperity should be encouraged in every way. We strongly urge support of the appropriate zoning changes to permit this purchase and use of the Church Street building. Sincerely, v Richard E. Kerber, M.D. Linda K te<r Professor of Medicine Professor of History dp cc: Mrs. Doris Preucil M 1�0 W h Oy-r-N 4- yr a,y C or Carr). 0, OjY etr-& W\-\ 0 Gk <,Au Y e u -&k ScH cj� YY'\ UIIA� C) �� QMA-�, voz-a to N-)� am -eM6 Un W -Y\ quiL V auo ruo v' \ co r^ yv-, Ga- \,-q -Z ON\.,YN cD ,)A Ok,%^ -aA UYk.fir \le- N-N-,OYe c�y- A-O-n� � <POAP wv%6,� tv-a CA-zt� OaMN-,—Lv,�VtL� L6t�-k we ac) v..n 5-7(=� 0 �;Y, CY &ay c:rr O-kk.� C'�Js to cx�Gp - n O—k c�� Cr,c.�(\eZD;-o- -r V\0 (7V «1 - Sc` 00\ \ we- V\O-tiC j2Y NrO\,VS �\eA"' CLk-e jwLk cyw YY. 0-)Y% :I Yrakv"g Pte�c�J� �c\nool W Qxe `S �Cry-ta, aim �•oug1,. 'G o Lie 1M ���WVuJWJ toQ C�YQi� c� Q Sc\nocs\ `L WOUAa -Eha `pm eve w,Ak v,,ce arnd oin•d -Una Acrr'"C_hei+r caY, :rwY, Dk�c�ved L -j Y11rs . > rek.� a� ha-+- �c�c �• 2`r1U iA�m�a�e - 11 Brickwood Knoll, R. R. 6 Iowa City, Iowa 52240 February 16, 1983 Tom Scott, Chairperson Zoning Board 419 East Fairchild Iowa City, Iowa 52240 Dear Mr. Scott: It is my understanding that members of the Zoning Board will consider at their next meeting the request of Doris and Bill Preucil to change the RN12 zoning of the area in the neighborhood of Johnson and church Streets by creating an exception which would include specialized schools of music, thereby allowing them to excavate the basement of the existing Preucil School of Music at 524 North Johnson for additional studios and to purchase for use as an annex a building within a half block of the school. I strongly urge you to do so, for this present building houses one of the finest private schools of music for pre-school, elementary, junior high, and senior high students in the country. It is possible that you might not be aware of the history of the school. Doris Preucil began teaching traditional violin in her home over twenty-five years ago when her husband, Bill, joined the music faculty of the University of Iowa. Twenty years ago she became interested in the Suzuki philosophy of violin teacher Shinichi Suzuki of Japan and began young preschoolers with this method. The demand for her teaching grew and she was able to accommodate more families when one of her own students, Sonja Berven Zeithamel, also began teaching from her home. My husband and I have been residents of Iowa City sixteen years, and when our oldest daughter reached five, we applied for lessons but had to wait a year before we could begin because Mrs. Preucil could take a limited number of families. It was because of the high demand for her and Sonja's teaching and the disappointment of families who were turned down that prompted Mrs. Preucil to purchase the old Czech building and open the Preucil School of Music in 1975• The school opened with seventy-five string students. Now there are approximately four hundred string, piano, and flute students and a faculty of a dozen full and part-time teachers. There is always a waiting list of students, and although Mrs. Preucil does not want the enrollment to increase, the size of the existing building without expansion makes it much more difficult to maintain the quality of instruction. m r—; Numbers alone do not give a true picture of the importance of the school. The quality of teaching is exceptionally high. Nany teachers are nationally known and are in demand at institutes around the country. The school serves as a teacher— training facility which draws teachers f= other states, and in some instances, from other countries. In fact, our school has been a model and an inspiration to other young musical organizations in the Suzuki movement who are beginning their own programs across the country. All this alone would be reason enough for the Zoning Board to support the school. But in addition, the Board must also realize that there is tremendous value to our local community and the surrounding areas. We have students traveling from as far away as Dubuque on the east and Fairfield on the west to take advantage of the experiences rrovided by the school. I must say without exaggeration that, outside our home, the musical instruction and the philosophy upon which it is based has been the most influential factor in shaping appreciation, sensitivity, and values in our three children. They are learning to be better musicians, but at the same time, they are learning to be more responsible and sensitive citizens. Our sentiment would be echoed by numerous other families who feel the same appreciation. It is very important that the quality of the present program not be diminished by physical hindrances. As a member of the Board of Directors of the Preucil School, I strongly urge you to consider granting this variance. Should you do so, your wisdom will be repaid by your knowledge that you have had a part :n the development of many fine young citizens. Sinc'erely�, Barbara W::ite copies: Jane Jakobsen Horst Jordan Rod Perry Jackie Blank Susan Horowitz Darrel Courtney Bruce Knight 'I_ 0p, /9,f`/ .ate otL.�J � C� •�eo� .� tdc.� u�u��c.�ncae �yL f ZtCta4' / �ra�»-�J Crru�. o7r-�h� CLGGoz - /C G ✓ -74 Iree.cu}i ALA . �, /3ex.2 1,4 <273 February 16, 1984 To The Planning and Zoning Commission Iowa City, Iowa In planning for expansion of our facilities at 524 N. Johnson St., we have met with problems that we alone cannot solve, and therefore would appreciate the opportunity to bring them to your attention and seek your counsel at the next meeting on Thursday, February 23. The old Czechoslovakian Hall was purchased by us in 1974, to house the activities of our school. After renovation we were placed on the list of National Historic Sites, and the building has served us well with its beautiful auditorium upstairs and classroom space on the ground level. As the school has grown, the need for additional space hes led us to renting part-time from Horace Mann School, and more recently from Zion Lutheran Church. Last year we employed an architect --engineer to draw plans for excavating under the building to create basement classrooms, thus prasarviag the integrity of the historic aspects of the structure. When the time came to let bids, we were stymied by the parking requirements as we have no place for parking other than the fact that Horace Mann School allows us to use their lot after school hours and weekends. This does provide for our peek hours of teaching. We contacted the Eagle store with a request to lease parking space from them, but their corporation would not allow it. Two weeks ago we saw a house for sale just around the corner at 524 Church St. and realized how it could be adapted for 3 teaching studios and an upstairs apartment for two teachers to live in. We felt that by making the back yard into a parking area, we could then be prepared not only for the required parking needed for the annex, but to serve our building for the future time when we would excavate the basement. We have mage an offer to buy the house contingent on being able to use it for our intended purpose, and the offer has been accepted with a February 27 date to comply with the contingency. We need to be able to use the house for music teaching and to construct a parking area in the rear. It is in a 3M-12 zone. Also, the latest zoning men shows our building to be in a "P" zone, but we understand that this will be corrected. Sincerely, William and Doris Preucil 524 NORTH JI-JNSON STREET IOWA CITY. IOWA 5 40 PHONE (319) 9.37 -*778 // C/' �//� r— r 3 '37- T /•s6 p 6 r"1 2020 Ninth Street Coralville, Iowa 52241 February 14, 1984 STATEMENT OF SUPPORT FOR PREUCIL SCHOOL OF MUSIC We write to express our support for the Preucil School of Music in their application for conditional use permission in the current building and for the development of the house at 524 East Church Street. As a social worker and a teacher who work with children we think the School fulfills an important function in and around Iowa City. Our son has attended Preucil as a violin student for two years; the quality of instruction is excellent. We are buying the house at 523 E. Church Street. The present location of Preucil School and the proposed development of the house on Church Street are not concerns to us as property owners. Preucil School serves many young people, aged three through Hiqh School, and provides educational experience not otherwise available. Many musicians are employed as instructors. They and the School are respected for quality and service. The building which houses the School is historically significant. The Preucil's have done an excellent job of modifying and maintaining the structure. Their work is appropriate to the building and maintains a sense of history in the place. The teaching of music admirably fits and vitalizes the location. The number of students attending the school is growing and expansion is necessary. We think that the use of the house makes sense and our experience suggests that increased use will not be disruptive and will not alter the house in a fashion detrimental to the neighborhood. Lack of conditional use permission will place the School in an intolerable situation. Inability to modify or expand would seriously restrict development, deprive many of a service, and unnecessarily limit the vitality and history of a neighborhood. We heartily support conditional use permission for the Preucil School of Music and their plans for the house at 524 East Church Street. Thank you. Sipcerely, David L. Rust and Joy E. Smith ■ ■ r 7-��.. Cd. � � /L D C�C�J ✓LU�� ��'/'I� i'�y%L<:� �G%�C..CCc�7G[G[/ GyL� �✓`za�t �it �pc<.6-ec�G.� ��=�Ga-o-Q.aJ . (,� d-��cac.u,fe �y , j `� � .� •tom .�����i � —� � G'�iao--� �luo ��v-�•��c.�-ca��.J• GJ-e, �.cx-.v�, iGu e c✓ a l �/� �nz u a Crate/, zc r,,C L7>Z6 �y I 6& � / aeL17L o- �G�,S'j7 �Gc�T� G�i2/. � CLGcJ •. AQ•U.L,LO�-t -- � � 7GD ZI'..ILc�L� ifirCl �'J'�Z�La� J � ���12�CGU'✓L.J /3cx .2 i,4 �.. , , S7� Ohl Iowa City Planning and Zoning Commission c/o Bruce Knight Civic Center 4I0 E. Washington st. Iowa City,Iowa 52240 Gentlemen: I2 February 1984 We are writing regarding the Preucil School of Music.This school,which is ]mown throughout the nation, is an asset to Iowa City and the nearby communities.It is a non profit organization serving the public. We urge you to show your support to special education in Iowa by helping through all means available to you the Preucil School of Music achieve its goals. Sincerely � �. Avx/c A Ranna Kitanidis Pe4 a— k.. ' d_� Peter Kitanidis 4 Amber In Iowa City,IA 52240 5=51 rMul April 28, 1984 SUPPORT STATEMENT FROM JOINT COMMITTEE ON ROUSING FOR THE ELDERLY In preparation for the upcoming meetings and eventual hearing on the subject of the provision by the City of Iowa City of congregate housing for the elderly, we have met and considered the recommendations of the survey prepared in 1983 by the Congregate Housing Task Force and the Iowa City Housing Commission ("Congregate Housing: A Study of Local Elderly Needs"). In general, we support the definition, goals and seven recommendations as stated in the study and would like to emphasize that great care be taken even in the initial efforts to locate and attract sponsors and developers to carry out the purpose and spirit of the need, so that assisted independent group living be not just a building, but an environment where people will choose to live because it provides a community of support and encouragement to continue to live as independently as possible for as long as possible. We especially support recommendations number 3, 5, 6 and 7 as being of personal interest for the prospective tenants of congregate housing and ask that when information is ready to be shared, you contact this committee. We also offer our assistance in helping get or distribute information that may facilitate the culmination of this study and the concerns of a number of community groups. We feel that this is only the beginning of what should be a continuing study of the changing needs of elderly citizens in the City of Iowa City and the impact of such needs and -the meeting of those needs on the community at large. Members: Ruth Dawson, Lorna Mathes, Thea Sando - Johnson County Task Force on Aging Cora Pollock, Carl 6 June Pieper, Rachel Dennis, and Frieda Shannon - American Association of Retired Persons Ethel Garrison, Jeannie Weiner, and Myrna Hallman - National Association of Retired Federal Employees Zl A ■ _.- City of Iowa City" f-"- MEMORANDUM = DATE: Play 4, 1984 TO: City Manager City Council FROM: Lyle G. Seydel RE: Congregate Housing Project Schedule for Development and Implementation Attached Project Schedule for Development and Implementation for Congregate Housing for your information and consideration. This document was presented and discussed in detail with the Housing Commission on I -lay 2, 1984. The Housing Commission recommends referral of Critical Task Path Analysis for review and comments. Actions will be initiated to implement the various tasks in accordance with the schedule on Page 14. -02 IOWA CITY CONGREGATE HOUSING PROJECT IOWA CITY, IOWA PROJECT SCHEDULE for DEVELOPMENT AND IMPLEMENTATION CONTENTS: I. LIST OF TASKS II. DEFINITION OF TASKS III. TARGET COMPLETION DATES IV. CRITICAL PATH DIAGRAM Prepared for: Iowa City Housing Commission City of Iowa City Civic Center 410 E. Washington St. Iowa City, IA 52240 Prepared by: Robert Burns & Associates Architects & Planners Riverside, Iowa 52327 MAY 2, 1984 _ 11 I i i i L I. LIST OF TASKS A. DETERMINE DEMAND (Previously Completed. "Congregate Housing: A Study of Local Needs") B. RECEIVE PUBLIC AND PRIVATE INPUT C. ECONOMIC FEASIBILITY STUDY D. DEFINE PROJECT SCOPE E. DETERMINE SITE ACQUISITION PROCEDURE F. PREPARE "REQUEST FOR PROPOSALS" FOR DEVELOPMENT 1. HUMAN SERVICES REQUIREMENTS 2. PHYSICAL REQUIREMENTS 3. ECONOMIC REQUIREMENTS 4. LEGAL REQUIREMENTS G. BIDDING H. EVALUATION OF PROPOSALS I. IMPLEMENTATION 2 II. DEFINITION OF TASKS A. DETERMINE DEMAND This task is listed to document the normal initial step in the development process. Although slightly out of date, demand was determined in the study prepared for the Iowa City Housing Commission and Congregate Task Force by David E. j Munson. The study was conducted in August, 1982, entitled "Congregate Housing, A Study of Local Elderly Needs." A summary of key results and conclusions drawn from the study are as follows. i 1. Location of congregate housing: a. Locate in downtown Iowa City, as first choice, or in a residential neighborhood of Iowa City. b. Percentage of respondents choosing: Downtown I.C. 33.8% Outside of I.C. 7.7% Neighborhood of I.C. 32.7% Other 2.5% No answer 23.2% 2. Demand for congregate housing a. The number of elderly who want to move into congre- gate housing within the next six to twelve months was 9.9% or 539 of the population over the age of 55. I b. A comparison of yearly income with those who want congregate housing in the next 6-12 months identifies the financial position of those wanting congregate housing in the short-term. YEARLY 30% MONTHLY POPULATION INCOME INCOME* FREQUENCY 0 - 4,999 125/mo 76 5,000-7,499 188/mo 98 7,500-13,499 338/mo 212 13,500-19,499 488/mo 38 19,500-24,999 624/mo 38 25,000 -plus 624/mo+ 22 *RENTAL RATE (Does not include meals or services): Current HUD guideline is 30%. K"A 3 3. Size of facility a. "Mini -Complexes": 2 to 10 independent apartments with some common living areas, with support services arranged by a live-in manager or by the residents themselves. 1) 15.8% or 860 of target population preferred 2) 2.8% or 152 want in next 6 to 12 months b. "Large Retirement Residences": multiple apartments designed for independent living in which meals and housekeeping services as well as other support services are arranged for between the resident and the manager. 1) 40.8% of 2,221 of target population preferred 2) 4.2% or 229 want in next 6-12 months c. Large retirement residence was defined as 100 to 150 independent living units. 4. Type of services a. Minimal supportive services should include, but not restricted to: 1) minimal health care 4) housekeeping and chore services 2) nutritional meals 5) social and recrea- tional services 3) safety and security 9"A 4 II. DEFINITION OF TASKS B. RECEIVE PUBLIC AND PRIVATE INPUT 1. Potential RESIDENTS a. Elderly Citizens 2. Potential SPONSORS a. Non-profit organizations 3. Potential DEVELOPERS a. Land owners b. Builders c. Realtors 4. Potential SERVICE PROVIDERS a. Public service agencies b. Private service organizations 5. Continue sensitivity to public 6. Educate public and senior citizens about congregate housing. S%1 o 5 II. DEFINITION OF TASKS C. ECONOMIC FEASIBILITY STUDY 1. Assessment of demand 2. Financial forecast of Iowa City project based upon local data. a. Revenue b. Expenses c. Long Term Debt d. Capital Expenditures e. Cash Flow 3. Develop financial model to measure the effect of changing variables such as land cost, size of project, number of subsidized units, CDBG grant, services. 4. Define minimum, financially feasible, project size. 5. Use to show financial soundness to underwriters of tax free bonds. 6. Comparison with existing congregate housing market. 7 II. DEFINITION OF TASKS E. DETERMI14E SITE ACQUISITION PROCEDURE 1. CITY procurement a. Separate "Request for Proposals" for site only 1) Location preference 2) Density 3) Available utilities 4) Available water and sewer 5) Transportation 6) Amenities 7) Available human services b. CITY evaluates and selects optimum site c. CITY options optimum site d. CITY offers site to potential SPONSORS with second "Request for Proposal" for development only. e. SPONSORS propose development only on CITY site f. Evaluate development only g. Select optimum development h. Transfer title or long term lease to Sponsor 2. SPONSOR procurement a. Combined "Request for Proposals" for site and develop- ment b. SPONSOR selects own site and proposes development c. Evaluate both site and development d. Select optimum site and development 3. DEVELOPER procurement a. Combined "Request for Proposals" for site and develop- ment b. DEVELOPER offers site to SPONSOR c. SPONSOR prescribes development requirements d. DEVELOPER retains ownership of land, constructs develop- ment and leases to SPONSOR. am i 111 (") 9 II. DEFINITION OF TASKS F. PREPARE "REQUEST FOR PROPOSALS" FOR DEVELOP14ENT 1. DETERMINE HUMAN SERVICES REQUIREMENTS a. Maintenance Services b. Supportive Services c. Rehabilitative Services d. Resident Selection e. Public provider f. Private provider 2. DETERMINE PHYSICAL REQUIREMENTS a. Site selection b. Site planning c. Dwelling units d. Common areas e. Building operational services f. Building and grounds maintenance 3. DETERMINE ECONOMIC REQUIREMENTS a. Sponsor qualifications b. CDBG grant arrangement with sponsor c. Development costs: allocation to City or Sponsor 1) Land 2) Construction 3) Fees 4) Construction Interest 5) Administration d. Operation procedures 1) Resident charges 2) Management II. DEFINITION OF TASKS G. BIDDING 1. Public procedures 2. CDBG requirements 3. Form of proposal a. City selects desirable facility/services 1) City sets minimum requirements b. Unspecified - open to innovative facility/services 1) Sponsor sets own requirements 4. Distribution of "Request for Proposals" 5. Length of time 6. Question/Answer procedure 7. Receive proposals I I i i I. i i i II. DEFINITION OF TASKS G. BIDDING 1. Public procedures 2. CDBG requirements 3. Form of proposal a. City selects desirable facility/services 1) City sets minimum requirements b. Unspecified - open to innovative facility/services 1) Sponsor sets own requirements 4. Distribution of "Request for Proposals" 5. Length of time 6. Question/Answer procedure 7. Receive proposals �1 12 II. DEFINITION OF TASKS H. EVALUATION OF PROPOSALS 1. Objective evaluation a. Examples 1) Total number of units in initial development 2) Potential for future development 3) Highest percentage of low income living units 4) Lowest monthly rent 5) Incorporation of human services 6) Availability of amenities 7) Availability of multiple level of care independent living congregate housing licensed residential licensed intermediate licensed skilled 2. Subjective evaluation a. Examples: 1) Previous experience of sponsor 2) Demonstrative success with similar projects 3. Point System evaluation a. Assign weighting system to each requirement listed in "Request for Proposal," as defined in Task F. 4. Iowa City Public Housing Evaluation Criteria 5. Rank proposals from each evaluation 6. Select optimum proposal 7. City reserves the right to reject any or all bids, to waive technicalities and irregularities in any bid, and accept any bid in whole or in part which it deems to be in its best interest. ROM 13 II. DEFINITION OF TASKS I. IMPLEMENTATION 1. Award "Notice to Proceed" to selected Sponsor 2. Encumber CDBG funds 3. Transfer CDBG funds for acceptable charges a. Advance at purchase of land or construction 4. Supplemental Funds Procurement a. Industrial Revenue Bonds b. Public Housing Bonds 1) Chpt. 403.A, Municipal Housing Law 5. Construction 6. Quality control during construction 7. Occupancy `.LM 14 III. TARGET COMPLETION DATES TASKS TARGET COMPLETION DATE Start May 4, 1984 A. Determine demand B. Receive public and private input C. Economic feasibility study June 8, 1984 5 wks. D. Define project scope E. Determine site acquisition procedures June 29, 1984 3 wks. F. Prepare Request for Proposals Sept. 21, 1984 12 wks. G. Bidding Nov. 16, 1984 8 wks. H. Evaluation Dec. 14, 1984 4 wks. I. Implementation: Encumber CDBG funds Dec. 28, 1984 2 wks. Occupancy Dec. 13, 1985 50 wks. NOTE: The target completion dates merely be state the time when a task must completed. Start dates for each task are shown task which has late on the Critical Path Diagram. A a completion date may have a very date. early start `.LM IV. CRITICAL PATH DIAGRAM OF TASKS M r`1 3 WEEK S DETLRMINE R. f F. LEGAL REOUIRE.MENTS DETERMINE RECEIVE v RMVATE- I DEMAND 2 �FUBUG INPUT 3 DEFINE PROJECT SCOPE EcC*lOMIG OF-TERMINE R.F.P. HUMAN MIL44lIUTY ST11Df SFRvIC'LS RGOUIREMENTS a - N La pREFFRE R.F.P. 510PIKIG FOR SITES=F4�SICAL 'BITE PROP 4 MT RMIWE R. P I2 WEEKS Da7—=RMINE R.F.P. ECONOMIC REQUIREMENTS N PREPARE RAP. P `}' QY �J WEEI6 m g03 M r`1 3 WEEK S DETLRMINE R. f F. LEGAL REOUIRE.MENTS DETERMINE RECEIVE v RMVATE- I DEMAND 2 �FUBUG INPUT 3 DEFINE PROJECT SCOPE EcC*lOMIG OF-TERMINE R.F.P. HUMAN MIL44lIUTY ST11Df SFRvIC'LS RGOUIREMENTS a - N La pREFFRE R.F.P. 510PIKIG FOR SITES=F4�SICAL 'BITE PROP 4 MT RMIWE R. P I2 WEEKS Da7—=RMINE R.F.P. ECONOMIC REQUIREMENTS N PREPARE RAP. P i g03 QT j' B WEEKS 4 WeEKS I Y EEKS `i 50WES145 61OpING I EVALUATION I ENUJMBER OF PEVELOPMEI�T OF DEVELOPMENT I� GpBG FUNAS I IMPLEMENTATI N 8 9 Z 0