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Home My WebLink About1984-05-22 Resolution84-105 Atooln#tan of (fammenbutian 011treas, Charles Fulton submitted a resignation from the service of the City of Iowa City effective May 18, 1984 and Phereas, the said Charles Fulton as an employee of the Traffic Engineering Division has given the City of Iowa City of dedicated service, from March,1963 and 011trtas, the City Council wishes to commend the said Charles Fulton for said service. ' Xofu 94trefore be it Aesalfith bq She 0% Council of �Iofua (MV, Mona: 1. That the City Council of Iowa City, Iowa hereby commends Charles Fulton for meritorious service in the Traffic Engineering Div. of the City over the years 2. That the City Council extends the gratitude of the City to the said Charl es Ful ton for his service. 3. That the Mayor and City Clerk are hereby authorized and directed to certify a copy of this resolution to Charles Fulton. It was moved by Ambrisco and seconded by Baker that the Resolu- tion be adopted. �'��i i.. ri/v .ate /._ Passed and approved this MAYOR 22nd da)kof May, 1984. C h RESOLUTION NO. 84-106 RESOLUTION TO ISSUE CIGARETTE PERMITS WHEREAS, the following firms and persons have made appli- cation and paid the mulct tax required by law for the sale of cigarettes and cigarette papers; therefore, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that the applications be granted and the City Clerk be and he/she is hereby directed to issue a permit to the following named persons and firms to sell cigarette papers and cigarettes: i I Knox Corporation dba Knox Kerr McGee 2229 Muscatine Avenue Iowa City, IA 52240 It was moved by Dickson and seconded by Ambrisco that the Resolution as read be adopted, and upon ro call there were: AYES: NAYS: ABSENT: Ambrisco X Baker X Dickson X Erdahl X McDonald X Strait X Zuber X Passed and approved this 22nd day of hgay 19 84 )-ey 0 r Attest: 4mt y Clerk ■ RESOLUTION NO. 84-107 RESOLUTION ACCEPTING THE WORK FOR THE LINN STREET IMPROVEMENT PROJECT WHEREAS, the Engineering Division has recommended that the improvements covering the Linn Street Improvement Project as included in a contract between the City of Iowa City and Metro Pavers, Inc. of Iowa City, Iowa dated August 19, 1983 be accepted, and WHEREAS, maintenance bonds have been filed in the City Clerk's office, NOW THEREFORE, BE IT RESOLVED by the City Council of Iowa City, Iowa, that said improvements be hereby accepted by the City of Iowa City, Iowa. '1t was moved by Dickson and seconded by Ambrisco that the resolution as read be a opted, and upon roll call there were: AYES: NAYS: ABSENT: X Ambrisco X Baker - ! X Dickson X Erdahl X McDonald X Strait X Zuber Passed and approved this 22nd day of May 19 84 , MAYOR ATTEST:6& /, CITY CLERK Received a Approved 6y The Logai Do artnaent y6,5 CITY OF IOWA CITY CIVIC CENTER 410 E. WASHINGTON ST. IOWA UY, IOWA 52240 (319) 356-500D ENGINEER'S REPORT May 15, 1984 Honorable Mayor & City Council Iowa City, Iowa Dear Honorable Mayor and Councilpersons: I hereby certify that the construction of the improvements listed below have been completed in substantial accordance with the plans and specifi- cations of the Engineering Division of the City of Iowa City. The required maintenance bond is on file in the City Clerk's office. The Linn Street Improvement Project as constructed by Metro Pavers, Inc., of Iowa City, Iowa. I hereby recommend that the above mentioned improvements be accepted by the City of Iowa City. spe tfullryl�# ted, Frank K. Farmer City Engineer bj2/14 RESOLUTION NO. 84-108 RESOLUTION ACCEPTING THE WORK FOR ROCKY SHORE BIKEWAY PROJECT WHEREAS, the Engineering Division has recommended that the improvements covering the Rocky Shore Bikeway Project asinc u ed in a contract between the City of Iowa City and Streb Construction, Inc. of Iowa City, Iowa dated .5e0ember 27. 19,3 be accepted, and WHEREAS, maintenance bonds have been filed in the City Clerk's office, NOW THEREFORE, BE IT RESOLVED by the City Council of Iowa City, Iowa, that said improvements be hereby accepted by the City of Iowa City, Iowa. It was moved by Dickson and seconded by Ambrisco that the resolution as read be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Ambrisco X Baker X Dickson _ X Erdahl X McDonald X Strait X Zuber Passed and approved this 22nd day of May 19 84 . C/G�►U�OG� MAYOR ATTEST: ua CITY CLERK Ra,--tvad A At presvW By The L --.jt; Uenarimxi! 7 , to:: yob CITY OF 10\AFA CITY CIVIC CENTER 410 E. WASHINGTON ST. IOWA CIiY, IOWA 52240 (319) 356-5000 ENGINEER'S REPORT May 16, 1984 Honorable.Mayor 6 City Council Iowa City, Iowa Dear Honorable Mayor and Councilpersons: I hereby certify that the construction of the improvements listed below have been completed in substantial accordance with the plans and specifi- cations of the Engineering Division of the City of Iowa City. The required maintenance bond is on file in the City Clerk's office. The sidewalk for the Rocky Shore Bikeway Project as constructed by ,...__� r__.a.....,a:.... r..,,...e.... Tnr - of TnWA City- Iowa. 90� RESOLUTION NO. 84-109 RESOLUTION AUTHORIZING EXECUTION OF A CONTRACT WITH LIOWTA-IILLINOIS GAS AND ELECTRIC COMPANY FOR DISTRIBUTISPI IYS&J TENANCE OF ELECTRIC PRIMARY WHEREAS, the .City of Iowa City, Iowa, has negotiated a contract with Iowa -Illinois Gas and Electric , a copy of said contract being attached to this Reso ution an by this reference made a part hereof, and, WHEREAS, the City Council deems it in the public interest to enter into said _contract with Iowa-Illinois.Gas and Electric Company for i"tallatinn and maintenance of an electric primary distribution system to serve the Rundell-C@Dter Storm Watr,r P ink Ctatipn NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL: 1. That the Mayor and City Clerk are hereby authorized and directed to execute the contract with Iowa -Illinois Gas and Electric Comoanv 2. That the City Clerk shall furnish copies of said contract to any citizen requesting same. It was moved by Dickson and seconded by Ambrisco the resolution as read be adopted, and upon roll call there -were.- AYES: ere:AYES: NAYS: ABSENT: X Ambrisco X Baker _ Dickson X Erdahl X _ McDonald X Strait X Zuber Passed and approved this 22nd day of %y , 19 84 . ATTEST that Reeoived R Approved By The Leal Department qos n IOWA -ILLINOIS GAS AND ELECTRIC COMPANY ELECTRIC DISTRIBUTION SYSTEM CONTRACT IOWA DISTRICTS District Iowa r i tv Contract No. Date 5/4/84 Co. Rep. Rirhard Rnrk Contract made this day be and between r i ty of Tnwa r i t -y hereinafter called the "Customer" and Iowa -Illinois Gas and Electric Company, 206 East Second Street, Davenport, Iowa hereinafter called the "Company". The parties agree the Company shall install an Electric Primary Distribution System to serve The Company shall install, own, operate and maintain this system, reserving the right to extend or alter the system in the future if necessary. The customer shall be responsible for: 1. Providing a signed final plat of the subdivision or a plot plan of the area to be served. 2. Providing the concrete transformer pads and other facilities where required try the Company's Rules and Regula- tions, which include an inspection by a Company representative prior to pouring the pads. 3. Providing easements cleared of all obstructions, area to final grade over the route of the distribution system, streets finished to local specifications and sewer and water installed. 4. Placing visible stakes on all lot comers and easement lines. 5. Providing drawings showing the location of ail present and future underground facilities. 6. Meeting the duties as noted above within six months of the date of this Contract. The Company agrees to install 1 • o o 5 feet of electric primary distribution system subject to securing the neces- sary rightof-way.TheCustomer agrees to deposit with the Company before the Installation is started the sum of$ 8,945 which is the Customer's share of the cost of the extension. No interest will be paid on the deposit. The Company will refund to the Customer an amount equal to 3 times the estimated annual base revenue for each residential customer added to and connected directly to a point on this extension. (Estimated annual base revenue is the electric estimated annual revenue less the fuel expense cost.) The same refund provision shall apply for each commercial and industrial customer. The total of all refunds shall not exceed the amount of the original deposit. No refunds will be made in whole or in part after expiration of the ten (10) year period from the date of this contract. Before the electric distribution system will be installed, the streets must be finished to local specifications, sewer and water mains installed, and the route of the extension must be to final grade and clear of obstacles. An additional non-refundable charge will be made if the extension is installed under winter conditions as determined by the Company. The installation of the system shall be in accordance with the Company's Rules and Regulations, copy of which I available upon request by the Customer. a as Iowa -Illinois Gas and Electric Company CUSOMER: a By Q/, 5��...iX/ hh�F4 Signed Vice President Date 51,2RIX11 oat A m WMRE- CUSTOMER COPY 6 BLUE -CUSTOMER RECORDS COPY 0 CANARY -COMMERCIAL OFnCE•INDUSTRIAL ENGINEERING COPY i RESOLUTION NO. 84-110 RESOLUTION APPROVING THE AMENDED BYLAWS OF THE IOWA CITY RESOURCES CONSERVATION COMMISSION i WHEREAS, the Resources Conservation Commission adopted its bylaws at a regular meeting held April 5, 1977; and i WHEREAS, on December 12, 1983, the Resources Conservation Commission amended Article V, Section 1 of said bylaws to provide for a new regular meeting time by amending said bylaw to read as follows: Re ular Meetin s. Regular formal meetings of this Commission shall be held on the secon Mon ay of each month. WHEREAS, on May 14, 1984, the Resources Conservation Commission amended Article III, Section 5, of said bylaws, by amending said respective bylaws to read as follows: Notice of Meetings. Notice of regular meetings shall be required; meetings may be called upon notice not less than twenty-four (24) hours before the meetings. j The news media shall be notified by staff as required under Chapter 28A, State Code. Vacancies. Any vacancy on the Commission because of death, resignation, long-term illness, disqualification or removal shall be-filled by the City Council after at least 30 days public notice of the vacancy. i WHEREAS, the City Council Rules Committee has approved the above amended bylaws. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA: That the above amended bylaws of the Resources Conservation Commission are hereby approved. j I It was moved by Dickson and seconded by Ambrisco. the Resolution be adopted, and upon roTT75TI there were: AYES: NAYS: ABSENT: j X AMBRISCO —X— BAKER X DICKSON —I-- ERDAHL �— MCDONALD __Y- STRAIT —� ZUBER Passed and approved this 22nd day of h May 14. M R ATTEST: C-ITY)CLERK Rgmh-ed & Approved By The Logol Dcpaanent 64 906 City of Iowa Cite. MEMORANDUM Date: May 16, 1984 To: Iowa City City Council From: Resources Conservation Commission Richard Webb, Energy Coordinator Re: Commission By -Laws Amendments The City Council. Rules Committee met re the Iowa City Resources Conserva- tion Commission By -Laws on January 30, 1984, and have recommended the approval of the amendments as contained in the attached resolution. The RCC acted on and approved these amendments (R83-1, 84-1) at their December 12, 1984 and May 14, 1984, meetings. According to the By -Laws amendments must be approved by the Council to become effective. Thank you for your consideration of this matter. tp3/1 M RESOLUTION NO. 84-111 I RESOLUTION CONSENTING TO THE VACATION OF A PORTION OF THE PLAT OF STURGIS CORNER ADDITION, PART II. WHEREAS, the Myles Development Company is the proprietor of a portion of the plat of Sturgis Corner Addition, Part II, as legally described in Exhibit A attached; and WHEREAS, no lots in that portion of Sturgis Corner Addition, Part II, have been sold by the proprietor; and WHEREAS, Chapter 409 of the Code of Iowa enables any proprietor of a plat to vacate said plat under certain conditions and with the consent of the city in which the plat is located; and WHEREAS, the Department of Planning and Program Development, the Depart- ment of Public Works, and the Planning and Zoning Commission have reviewed said vacation and have recommended consent be given to same. NOW, THEREFORE, BE IT RESOLVED That the City of Iowa City grants to Myles Development -Company consent to vacate the plat of Lot 6, Lot 9, the Riverfront.Area$ and a portion of Sturgis Corner Drive right-of-way, all in Sturgis Corner Addition, Part - II, a resubdivision of a part of .Lot 2 as - recorded in the Johnson County Recorder's Office in Plat Book 17, Page 29. It was moved by - Ambrisco and seconded by Dickson - the Resolution be adopted, and upon roll call there were: j AYES: NAYS: ABSENT: AMBRISCO X BAKER X DICKSON ` X ERDAHL X MCDONALD STRAIT I X ZUBER Passed and approved this 22nd day of Ma 4• G7JG�o� RK OR ATTEST:. Revolved & Approved "�y'" gy Th Legal DepaArtwM A - rlwn 913 r U� bi t A i I Boundary Description for the vacation of Lot 6, Lot 9, Riverfront Area and a portion of Sturgis Corner Drive right-of-way all in Sturgis Corner Addition, Part 2, a resubdivision of a part of Lot 2 as recorded on December 16, 1977 in Plat Book 17, Page 29, Johnson County Recorder's Office more particularly described as follows: i Beginning at the southwest corner of said Lot 6; thence S 71° 04' 20" E - 290.39 feet along the northerly right-of-way line of Highway 6 to Point "A" on the westerly bank of the Iowa River; thence N 20° 00' 00" W - 165.00 feet along said westerly bank; thence N 13° 00' 00" W - 270.00 feet along said westerly bank; thence N 230 00' 00" W - 200.00 feet along said westerly bank to Point "C"; thence N 900 00' 00" W - 94.51 feet to the westerly right-of-way line of said Sturgis Corner Drive; thence 54.55 feet along said westerly right-of-way line along a 308.98 foot radius curve concave easterly which chord bears S 17° 56' 32" E - 54.48 feet; thence S 230 00' 00" E - 47.10 feet along said westerly right-of-way to the northern most corner of said Lot 9; thence S 670 00' 00" W - 130.24 feet along the northwesterly line of said Lot 9; thence S 180 55' 40" W - 110.00 feet along the westerly line of said Lot 9 to the northerly right-of-way line of said Sturgis Corner Drive; thence S 710 04' 20" E - 67.35 feet along said right-of-way; thence 27.81 feet along said right-of-way along a 92.09 foot radius curve concave northerly which chord bears S 79° 43' 26" E - 27.71 feet; thence 84.29 feet along a 65.00 foot radius curve concave southwesterly which chord bears S 51° 13' 26" E - 78.51 feet; thence S 140 04' 20" E - 12.05 feet along said right-of-way; thence 112.96 feet along said right-of-way along a 196.12 foot radius curve concave southwesterly which chord bears S 20 25' 40" W - 111.40 feet; thence S 18° 55' 40" W - 32.60 feet along said right-of-way; thence 28.61 feet along said right-of-way along an 80.00 foot radius curve concave northeasterly which chord bears S 8° 41' 03" W - 28.45 feet to the Point of Beginning. Said vacation parcel contains 2.53 acres. 93�1 blo -City of Iowa City„ MEI'1/IORANaOM Date: April 27, 1984 To: Planning and Zoning Commission From: Karin Franklin, Planner Re: Sturgis Corner Addition Part II - Partial Vacation of Plat The enclosed copy of Sturgis Corner Addition, Part II outlines the portion which the owners, Myles Development Inc., wish to vacate. That portion includes Lot 6, Lot 9, the Riverfront Area, and a portion of Sturgis Corner Drive right-of-way. It is the intention of the owners to give to the City the Riverfront area as shown and to develop the land which remains in the future. The proprietor of a plat may vacate any portion of the plat, prior to the sale of the relevant lots, with the consent of the City by recording an affidavit to that effect with the County Recorder. Any streets within the proposed vacation are vacated at that time with the consent of all property owners (Ch. 409.18-409.25; Code of Iowa). Sturgis Corner Drive is currently stubbed out at the line of the proposed vacation; the northerly section has never been constructed or accepted by the City. All of the property abutting Sturgis Corner extended is owned by Myles Development, Inc. Vacation of the right-of-way may be accomplished through the partial vacation of the plat by the owner.' Originally, this part of Sturgis Corner Drive was to extend north to Benton Street. Due to topographic conditions and existing development along Riverside Drive and Benton Street, it is not practical to expect this road to be extended. The property which would obtain access from the extension is owned by the applicant, Myles Development, Inc. (see plat). All other properties have alternative means of access. By cutting off this option to access its northerly property, Myles Development, Inc. may need at some future date to provide a drive through its own property or acquire an easement from someone else. Staff Recommendation The staff recommends that consent be given to Myles Development, Inc., proprietors of Lot 6, Lot 9 and the Riverfront Area, to vacate that portion of Sturgis Corner Addition Part II shown�on.,the plat,,s;ubmitt9d--, bj5/1 Approved by: rtment of Planning Program Development y3�1 L a' io RESOLUTION N0./s/�� RESOLUTION APPROVING THE PRELIMINARY PLAT OF FIRST AND ROCHESTER ADDITION, PART II, A SUBDIVISION OF IOWA CITY, IOWA. WHEREAS, the owners, Plum Grove Acres, Inc., have filed with the City Clerk of Iowa City, Iowa, an application for approval of the preliminary plat of First and Rochester Addition, Part II; and, WHEREAS, the Department of Planning and Program Development and the Public Works Department have examined the proposed preliminary plat and have recommended approval of same with an agreement executed between the owners and the City of Iowa City deferring the issuance of any building permits on Lots 73-78 and 80 until such time as the east and northeast Iowa City development moratorium policy enacted by Resolution 83-187 and amended by Resolution 83-409 is rescinded; and, WHEREAS, the preliminary plat has been examined by the Planning & Zoning Commission and after due deliberation the Commission has recommended that it be accepted and approved with the above agreement; and, WHEREAS, the preliminary plat is found to conform with all the require- ments of the City ordinances of the City of Iowa City, Iowa. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA: 1. That the preliminary plat of First and Rochester Addition, Part II, is hereby approved, subject to an agreement deferring development on Lots 73-78 and 80, as described above. 2. That the Mayor and the City Clerk of the City of Iowa City, Iowa, are hereby authorized and directed to certify approval of this resolution and of the preliminary plat after passage and approval by law. It was moved by and seconded by the Resolution be adopted, an upon roll call there were: AYES: Passed and approved this ATTEST: CLERKCITY NAYS: ABSENT: AMBRISCO BAKER DICKSON ERDAHL MCDONALD STRAIT ZUBER day of , 1984. Rmived & Apprevad By he Legal De arfiient S Q� yu4 RESOLUTION NO. 84-112 RESOLUTION APPROVING THE PRELIMINARY PLAT, PLANNED DEVELOPMENT PLAN AND LARGE SCALE RESIDENTIAL DEVELOPMENT PLAN OF HUNTER'S RUN SUBDIVISION, PARTS 2-8, AND THE FINAL SUBDIVISION PLAT, PLANNED DEVELOPMENT PLAN AND LARGE SCALE RESIDENTIAL DEVELOPMENT PLAN OF HUNTER'S RUN SUBDIVISION, PARTS 2 AND 3, JOHNSON COUNTY, IOWA. WHEREAS, the owners, Hunter's Run Development Company, have filed with the City Clerk of Iowa City, Iowa, an application for approval of the preliminary plat/plan of Hunter's Run Subdivision, Parts 2-8, and the final plat/plan of Hunter's Run Subdivision, Parts 2 and 3; and WHEREAS, the Department of Planning and Program Development and the Public Works Department have examined the proposed preliminary and final plat/plan and have recommended approval of same; and WHEREAS, the preliminary and final plat/plan has been examined by the Planning and Zoning Commission and after due deliberation the Commission has recommended that it be accepted and approved; and WHEREAS, the preliminary and final plat/plan is found to conform with all of the requirements of the City Ordinances of the City of Iowa City, Iowa. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA: 1. That the preliminary plat, planned development plan and large scale residential development plan of Hunter's Run Subdivision Parts 2-8, and final plat, planned development plan and large scale residential develop- ment plan of Hunter's Run Subdivision Parts 2 & 3 are hereby approved. 2. That the Mayor and City Clerk of the City of Iowa City, Iowa, are hereby j authorized and directed to certify this resolution which shall be affixed to the plat/plan after passage and approval by law; and the owner/sub- divider shall record said final plat/plan at the office of the County Recorder of Johnson County, Iowa, before the issuance of any building permits is authorized. It was moved by Dickson and seconded by Ambrisco the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Ambrisco X Baker �— Dickson �- Erdahl X McDonald X Strait X Zuber Passed and approved this 22nd d of Ma 1984. I os�-- ATTEST: �� Reeelved & Approved By The L"al Dmartmnt MAW It was moved by Ambrisco and seconded by Dickson , that the Or finance as read be adopted and upon roll call there were: AYES: NAYS: ABSENT: X AMBRISCO X BAKER g DICKSON _ X ERDAHL X MCDONALD X STRAIT X ZUBER First consideration 4/24/84 Vote for passage: Ayes: Ambrisco, Baker, Dickson, Erdahl, McDonald, Strait, Zuber. Nays: None. Second consideration 5/8/84 Vote for passage Ayes: Erdahl, Ambrisco, Baker, Dickson, McDonald, Strait, Zuber. Nays: None. Date published 5/30/84 i I i i i i i I It was moved by Ambrisco and seconded by Dickson , that the Or finance as read be adopted and upon roll call there were: AYES: NAYS: ABSENT: X AMBRISCO X BAKER g DICKSON _ X ERDAHL X MCDONALD X STRAIT X ZUBER First consideration 4/24/84 Vote for passage: Ayes: Ambrisco, Baker, Dickson, Erdahl, McDonald, Strait, Zuber. Nays: None. Second consideration 5/8/84 Vote for passage Ayes: Erdahl, Ambrisco, Baker, Dickson, McDonald, Strait, Zuber. Nays: None. Date published 5/30/84 i RESOLUTION NO. 84-113 RESOLUTION APPROVING THE PRELIMINARY PLAT OF THE HIGHLANDER DEVELOP- MENT, A SUBDIVISION OF JOHNSON COUNTY, IOWA. WHEREAS, the owners, Jomac Development Company, have filed with the City Clerk of Iowa City, Iowa, an application for approval of the preliminary plat of the Highlander Development; and WHEREAS, the Department of Planning and Program Development and the Public Works Department have examined the proposed preliminary plat and have recommended approval of same; and WHEREAS, the preliminary plat has been examined by the Planning and Zoning Commission and, after due deliberation, the Commission has recommended that it be accepted and approved; and WHEREAS, the preliminary plat is found to conform with all of the require- ments of the City ordinances of the City of Iowa City, Iowa. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA: 1. That the preliminary plat of the Highlander Development is hereby approved. 2. That the Mayor and City Clerk of the City of Iowa City, Iowa, are hereby authorized and directed to certify this resolution which shall be affixed to the.plat after passage and approval by law. It was moved byAmbrisco and seconded by Baker the Resolution be a 6-pti, an upon ro call there were: AYES NAYS X _ X _ X _— Passed and approved this 22nd ABSENT Ambrisco Baker Dickson X Erdahl McDonald X Strait X Zuber day of May 1984. Received a Approved By The Legal Department I I I LDutc SHULMAN Uooa-mul WILLIAM V. PHELAN WILLIAM M.TUCMCR DANIEL W. BOYLE CHARLES A. MULLEN STEPHEN F. BRIGHT BRUCE L. WALKER RICHARD M.TUCKER THOMAS H. GELMAN PHELAN, TUCKER, BOYLE & MULLEN Arrawwevs Ar LAw BREMER BUILDING P. D. BOX 2150 In WA CITY, IOWA 52244 May 17, 1984 Mr. Bruce Knight Planning Department City of Iowa City Iowa City, Iowa 52240 Re: Highlander Development First Addition Final Plat Approval Dear Bruce: This letter is to request that the matter of the final approval of the Highlander Development First Addition be placed on the City Council's Agenda for its consideration at the Regular Meeting to be held on May 22, 1984. It is my understanding that the plat deficiencies have been corrected, construction plans approved and legal documents accepted by the City Legal Staff. The owners are anxious to commence construction and an additional two week delay at this point could be very critical to a proposed project completion by October 1st. Accordingly, I request on behalf of the owners that the Council give special consideration to the matter of the final plat approval. CAM/ lm Yours very truly, 2 ChaAds .Mul n� Attorney for Jomac Development TELCPHGNE )]ID) 354-1104 q0o STAFF REPORT To: Planning & Zoning Commission Prepared by: Bruce Knight Item: S-8201. Highlander Development Date: February 4, 1982 GENERAL INFORMATION Applicant: Requested action: Purpose: Location: Size: Existing land use and zoning: Surrounding land use and zoning: Applicable regulations: 45 -day limitation period: 60 -day limitation period: SPECIAL INFORMATION Public utilities: I ' i i i Public services: Highlander Highway 1 & I-80 Iowa City, Iowa 52240 Preliminary plat approval. To develop 20 commercial lots. The northeast corner • of the intersection of Highway 1 and I- 80. 52 acres. Vacant and RIA. North - vacant and R1A. East - vacant and R1A. South - across I-80, undeveloped and RIA. West - motel and CH. Provisions of the subdivision regulations and the stormwater management ordinance. 2/19/82 3/6/82 Adequate water service is available. Sanitary sewer service is not presently available. There are two options proposed, either service by lift station or by lagoon. Police and Fire protection are available. Sanitation service would be provided by a private hauler. goo Transportation: Vehicular access is proposed from Highway 1 with secondary access to be via a private drive through the Highlander parking lot. Physical characteristics: Topography is gently to moderately sloping (7-20%). ANALYSIS The applicant is proposing to subdivide a 52 -acre tract into 20 commercial lots. The area is now zoned*R1A, and the applicant has requested a rezoning to CH and CO. One of the staff's major concerns regarding the rezoning is provision of adequate sanitary sewer service (see staff report Z-8201). Presently, service is provided via a lagoon system. The applicant proposes a sanitary sewer system which includes a lift station and force main. The applicant has requested that the City construct a lift station and force main that would provide the development with sanitary sewer service. To date, however, such provision has not been assured, although it is the staff's understanding that the applicant will be presenting an agreementto the City for such provision in the near future. The staff would not recommend, however, that the preliminary plat be approved until an agreement between the applicant and City has been signed. The applicant is proposing to provide secondary access via a private drive as noted on the plat. This access should be provided at the time Highlander Drive is constructed. The engineering staff has also expressed concern over the applicant's proposal to place the sanitary sewer in the rear yard areas of Lots 1-8. This concern should be resolved, as this location of the sewer results in an access problem for maintenance crews. Also, sidewalks are not currently shown on the cross section. While staff recognizes that sidewalks will not be needed along Highlander Drive at least until this area begins to develop, bus service may eventually be provided resulting in pedestrian traffic. Therefore, staff recommends that the sidewalk requirement be waived only for a given period of time with the applicant providing a waiver of assessment. The sidewalks should still be shown on the cross section with a note concerning the time period of the waiver. STAFF RECOMMENDATION The staff recommends that the preliminary plat of Highlander Development be deferred. Upon resolution of the concerns mentioned above, and correction of the deficiencies and discrepancies noted below, staff would recommend that this item be approved. DEFICIENCIES AND DISCREPANCIES 1. Stormwater management calculations have not yet been approved by the Engineering Division. 90 2. The legal description does not coincide with the bearings marked on the plat. 3. Since the main channel of the existing creek runs to the proposed stormwater management basin, the allowable release rate calculation should be based on the entire upstream tributary area. 4. A statement should be added to the note concerning secondary access stating that it would be provided upon construction of Highlander Drive. 5. The Engineering Division recommends that the lift station location be kept as close to I-80 as possible to reduce the amount of force main necessary. ATTACHMENTS 1. Location map. ACCOMPANIMENTS 1. Preliminary plat of Highland Development.,,-� Approved by: 0 Program Development qWd 36 5/79 'A Q q'-' 'EAST Ll-'C'A*S--- LOCH //UN MHC RESOLUTION NO. 84-114 RESOLUTION APPROVING THE FINAL PLAT OF THE HIGHLANDER DEVELOPMENT, FIRST ADDITION, A SUBDIVISION OF JOHNSON COUNTY, IOWA. WHEREAS, the owners, Jomac Development Company, have filed with the City Clerk of Iowa City, Iowa, an application for approval of the final plat of the Highlander Development, First Addition, which property is legally described in Attachment A; and j WHEREAS, the Department of Planning and Program Development and the Public Works Department have examined the proposed final plat and have recommended approval of same; and WHEREAS, the final plat has been examined by the Planning and Zoning Commis- sion and after due deliberation the Commission has recommended that it be accepted and approved; and WHEREAS, the final plat is found to conform with all of the requirements of the City ordinances of the City of Iowa City, Iowa; and WHEREAS, the Planning and Zoning Commission recommended that a waiver of the sidewalk requirements be granted until such time as bus service is provided to this development. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA: 1. That the final plat of the Highlander Development, First Addition, is hereby approved. 2. That the sidewalk requirements be waived until such time as bus service j, is provided to this development. 3. That the Mayor and City Clerk of the City of Iowa City, Iowa, are hereby authorized and directed to certify this resolution which shall be affixed to the plat after passage and approval by law; and the owner/subdivider shall record them at the office of the County Recorder of Johnson County, Iowa, before the issuance of any building permits is authorized. It was moved by Ambrisco and seconded by Baker the Resolution be adopted, and upon r-oTFcall there were: AYES NAYS ABSENT X AMBRISCO X BAKER X DICKSON _ X ERDAHL X MCDONALD _ X STRAIT X ZUBER Passed and approved this 22nd day of May 1984. Rocolvod d ApprovoU By Tho logal Dapaiimont OL S w hwy 9'W ATTEST: ATTACHMENT A Connencing as a point Of reference at the Northeast corner of the Southeast quarter of the Southwest quarter of Section 36, Township 80 North, Range 6 West of the Fifth Principal Meridian, Iowa City, Johnson County. Iowa; thence, North 00°20'00• West 189.76 feet along the East line of the Southwest quarter of said Section 36 to the point of beginning (for Purposes Of this description the West line of the Southwest quarter of said Section 35 Is assumed to bear North 00 00'00• East); thence, North 89°26'00• East 1,321.88 feet to a point of Intersection With the East line of the Southwest quarter of the Southeast quarter of said Section 36; thence, South 00°12'00• West 1,157.57 feet along the East line of the Southwest quarter of said Southeast quarter to a point of intersection with the Northerly right-of-way line of Interstate Highway 80; thence, Northwesterly 690.72 feet alogg x.6,435.61 foot radtus curve concave Southwesterly (chord North 84 261210 West 690.39 feet) to a point of tangency; thence. Worth 870301490 West 429.28 feet along the Northerly right -of -ray line of said highway to a point 140 feet 1n perpendicular distance Northerly from the centerline of said highway; thence, North 78°03'04• West 305.02 feet along said right-of-way line to ia point 190 feet in perpendicular distance Northerly from the centerline of said highway; 'thence, North 87°26'20• West 97.77 feet along said right -of -ray line to a point; thence, North 12032'52• East 419.55 feet to a Point of curvature of a 250.00 foot radius curve stwilve Northeasterly; thence, Northwesterly 383.49 feet along said 250.00 foot radius curve (chord bearing North 35 09'22• West 332.31 feet) to a point; thence. North 83°00'25• Vest 491.ZZ feet to a point; thence. North 40002.35• Eat 90.14 feet to a point; thence, North 46032'00• West 561.87 feet to a point of Intersection with the Easterly right-of-wayllne of Iowa State Highway Number 1, said point being 95 feet Easterly from the centerllne of said highway; thence, Nath 24044'000 East 118.00 feet along the said Easterly right -of -ray line to a point;' thence. North 14048'000 East 203.04 fee: along said Easterly right -of -ray line to a Point 60 feet In perpendicular dl stance Easterly from the .. centerline of said highway; thence, North 24044'00• Eat 267.50 feet along said Easterly rtght-or-way line to a point of curvatura of a 2,805.00 foot radius curve concave Southeasterly; thSnce, Northeasterly 28.04 feet along said curve (chord bearing Horth 25 01'100 East 28.04 feet) to a point; thence. South 49006'50• East 1,186.34 feet to a point of beginning and containing 51.2 acres, rare or less. 941/ STAFF REPORT To: Planning and Zoning Commission Prepared by: Bruce Knight Item: 5-8402. Highlander Development Date: January 26, 1984 Final Plat GENERAL INFORMATION Applicant: Jomac Development Cc Requested action: Purpose: Location: Size: I Existing land use and zoning: Surrounding land use and zoning: I • Applicable regulations: 45 -day limitation period: 60 -day limitation period: SPECIAL INFORMATION Public utilities: i I. Public services: Transportation: Physical characteristics: Highway 1 & I-80 Iowa City, IA 52240 Final plat approval To subdivide a 52 acre tract into 20 lots. The northeast corner of the intersection of Highway 1 and I-80. 52 acres Undeveloped and CH-1/CO-1 North - undeveloped and ID -ORP East - undeveloped and ID -ORP South - (across I-80) undeveloped and ID -ORP West - office and ORP: Provisions of the Subdivision Code and the Stormwater Management Ordinance 2/25/84 3/12/84 Adequate water service is available: Sanitary sewer service is to be provided by lift station as per agreement. Police and fire protection are available. Sanitation service would be provided by a private hauler. Vehicular access is proposed from Highway 1 via a new street, Highlander Drive, with secondary access to be provided by a private drive through the Highlander parking lot. The topography is gently to moderately sloping (7-20X). 941/ Page 2 ANALYSIS The applicants are requesting approval of the final plat of the Highlander development. The final plat conforms substantially to the preliminary plat of this subdivision, which was recommended for approval by the Planning and Zoning Commission at their February 4, 1982 meeting "...contingent that a solution satisfactory to the City be found for the provision of sanitary sewer service, noting a sewage lagoon is not considered to be satisfactory, a waiver of assess- ment for sidewalk, the noting of when secondary access will be provided on the plat, and approval by engineering of the stormwater management calculations and stormwater pond." Because the condition of a satisfactory solution for the provision of sewer service was just recently resolved, the City Council has not yet approved the preliminary plat. City Council approval of the preliminary plat should be obtained prior to their final action on this plat. Provision of sanitary sewer service is an issue because no service currently exists north of I-80 and such service can only be provided by construction of a lift station. All existing uses within the Iowa City corporate limits and north of I-80 are served by a septic tank or lagoon system. To resolve this issue, the City entered into an agreement with Jomac Development Company, National Computer Systems, Inc. (aka Westinghouse), the Highlander Partnership and Plum Grove Acres, which agreement provides for the design, construction, and installation of a sanitary sewer and lift station and for a method of payment through the sale of special assessment bonds. The Highlander Development subdivision should, as a result of the implementation of this agreement, receive sanitary sewer service. However, while the agreement provides the necessary framework for the construc- tion of a lift station,, it does not absolutely guaranty its construction. By the terms of the agreement, the City is not "...obligated to let contracts for the construction if the bids for the proposed work exceed the estimated costs as set forth in the report from Shive-Hattery Engineers dated November 22, 1983." Therefore, approval of a final plat at this time should only be given subject to actual construction of the lift station, or approval by the Engineering Division and Johnson County_ Board of Health of an alternative means of sewage disposal (e.g. septic tank). The issue of secondary access was a concern raised as part of the review of the preliminary plat. At that time, a proposed secondary access was shown south of Lot 18 off the end of the existing Highlander parking tot. Staff recommended that a note be added that this access would be constructed at the same time the Highlander Drive was constructed. This private drive should be shown on the final plat along with the same note. In addition, a permanent access easement for the use of this drive, plus a maintenance agreement should be included in the legal papers. Another issue raised during discussions on the preliminary plat regarded side- walks. At that time, staff recommended that if the sidewalk requirement is going to be waived, it only be for a given period of time with the applicant provid- ing a waiver of assessment. Language has been placed in the legal papers submitted with the final plat, giving a five year waiver of the sidewalk require- ment from the date of the issuance of the second building permit and subsequently waiving objection to an assessment project for sidewalks at that time. Staff would prefer some language which would allow construction of sidewalks in the future without having to assess the cost. In addition, staff finds the proposed five year time period to be excessive. As an alternative, staff would propose that upon initiation of City Transit service to Highlander Drive, the City Engineer may require construction of sidewalks within a 60 -day period. If 9s�/ Page 3 sidewalks are not c structed within that time, the ty could construct them and add the cost to the property taxes: jA proposed stormwater pond and easement was shown on Lot 9 of the preliminary I plat. The location of the easement should be shown on the final plat as well, plus an easement agreement submitted as part of the legal papers. Further, before I approval of either the preliminary or the final plat, stormwater detention I calculations should be submitted and approved by the Engineering Division: STAFF RECOMMENDATION i Staff recommends that the final plat of Highlander Development be deferred. Upon resolution of the concerns mentioned above, and the deficiencies and discrepanci- es listed below, staff would recommend approval: DEFICIENCIES AND DISCREPANCIES 1. The design of the stormwater basin and the stormwater management calculations _ have not been approved: 2. Construction plans have not been submitted. 3. A signature block is needed for the City Clerk: 4. The total acreage shown is incorrect. 5. Legal papers have not been approved. These should include the provisions regarding secondary access and sidewalks discussed above. f ATTACHMENTS 1: Location map 2. Highlander Development - Preliminary Plat: ACCOMPANIMENTS 1. Highlander Development - Final PlKt Approved by: yV114IU J61111CIQQI , Department of Planning and Program Development 9V/ -I iP Cl RESOLUTION NO. 84-115 RESOLUTION APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE FY85 ASPHALT RESURFACING PROGRAM ESTABLISHING !Tit1UNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH NOTICE TO BIDDERS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. WHEREAS, notice of public hearing on the plans, specifications, form of contract, and estimate of cost for the construction of the above-named project was published as required by law, and the hearing thereon held. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA: 1. That the plans, specifications, form of contract, and estimate of cost for the construction of the above-named project are hereby approved. 2. That the amount of bid security to accompany each bid for the construction of the above-named project shall be in the amount of _10% of bid payable to Treasurer, City of Iowa City, Iowa. -s. That the City Clerk is hereby authorized and directed to publish notice for the receipt of bids for the construction of the above-named project in a newspaper published at least once weekly and having a general circulation in the city not less than four (4) nor more than twenty (20) days before the date established for the receipt of bids. 4. That bids for the construction of the above-named project are to be received by the City of Iowa City, Iowa. at the Office of the City Clerk, athe Civic Center, until 10:00 a.m on the 12th day of June . 19 84. Thereafter, the bids wi be'Ti opened by the City Engineer or hisdesignee, and thereupon. referred to the Council of the City of Iowa City, Iowa, for action upon said bids at its next meeting to be held at the Council Chambers, Civic Center, Iowa City, Iowa, at 7:30 p.m. on the 19th day of June 1984 , It was moved by Ambrisco and seconded by Dickson that the resolution as read be adopted. an upon roll call there were: — AYES: NAYS: ABSENT: X Ambrisco X Baker X Dickson _ 77 Erdahl X McDonald X Strait X Zuber Passed and approved this 22nd day of 1984 , ATTEST: Usp�yyx� e/ UReceived R C.pprovod �— CITyw ,�L/ui1/ Y CLERK T , By The legal D.pa;tnnent __b� lam _.._.. i AMENDMENT OF CURRENT CITY BUDGET The Council of the City of Iowa City in Johnson County, (neme(e)otcounty or counties) - Iowa, will meet at Civic Center at 7:30 P.M. on May 22. ,19-84 (place of meeting) (hour) (date) for the purpose of amending the current budget of the city for the fiscal year ending June 30, 19 84 , by changing estimates of revenue and expenditure appropriations in the following funds and programs and for the reasons given. Ad- ditional detail is available at the city clerk's office showing revenues and expenditures by fund and by activity. FOR CURRENT GOVERNMENTAL FUNDS RESOURCES: Total Budget ea Certified or Lest Amended Current Amendment Total Budget after Current Amendment Total Beginning Cash Balance 1,645,856 927 367 2 573 223 Income Other Than Property Tax L804.511 511 654 634 4,459,145 Transfers in 2,318,135 42 439 2,360,574 State -Shared Revenue 2,291,545 9 748 2,281,797 Property Tax Asking - 8,877,580 34 909 8.842.671 Total Resources 18,937,627 1.579.783 20 517 410 Less: Working Balance (Reserve) 1,170,069 820,534 1.990-60 Less: Transfers Out 2,953,091 34,960 9,Q88,n51 Net Resources for Appropriations 14,814,467 72 5 5 5 APPROPRIATIONS: Community Protection 4,415 507 53,452 4.468.959 Human Development 2,733,984 125 623 2.859.607 Home & Community Environment 5,475,051 415 079 5,890,130 Policy and Administration Total Appropriations 14,814,467 724,289 15,538,756 FOR CURRENT PROPRIETARY FUNDS (Water, Sewer,AeCJCA)( andfi l l Air or RESOURCES: Total Beginning Cash Balances Transit. Operating Revenue 5,615,251 5 615 251 Non -Operating Revenue 86n-617 127,261 qR7.RRn Transfers In Total Resources 12,588,575 380 181 12,968,756 Less: Reserves; Sinking Funds Less: Transfers Out 2,160,597 ill:406 2,272,003 Net Resources for Appropriations 6,598,444 366 422 6,964,866 APPROPRIATIONS: community Protection -- -- Human Development Home & Community Environment 6,598,444 366,422 6,964,866 - Policy and Administration Total Appropriations 598 44 4 1 366.422 6,964,866 Explanations of increases or decreases in revenue estimates, appropriations, or available cash in governmental or pro- prietary funds: to permit the expenditures of unanticipated, unencumbered cash balances and unanticipated receipts. i jThere will be no Increase in tax levies to be paid In the current fiscal year named above. Any Increase in expenditures set out above will be met from the Increased non -property tax revenues and cash balances not budgeted or considered in this current budget, This will provide for a balanced budget. IS/ 2 / l64,ern., 2 � • 7C/� r _i �, City Clark Instructions: Publish all the above except if city has no enterprise or utility, omit that section. Delete any name of utility not applicable. Add name, such as airport, gas, transit, hospital, if applicable. Publish once. Designed for 6 -Inch spread if published in a newspaper. Certification of Publication: I hereby certify that the above notice was published (posted in three public places as established by ordlnance)(In A CITY BUDGET AMENDMENT AND CERTIFICATION RESOLUTION To the Auditor of JOHNSON County, Iowa and to the State Comptroller. The Council of the City of Tnwa ri ty in said county (counties) met on May 22 _,19 84 at the place and hourset in the notice, a copy of which accompanies this certificate and Is certified as to publication. Upon tak• Ing up the proposed amendment, it was considered and taxpayers were heard for or against the amendment. The Council, after hearing all taxpayers wishing to be heard and considering the statements made by them, gave final con- sideration to the proposed amendment(s) to the budget and modifications proposed at the hearing, if any'. Thereupon, the following resolution was Introduced: RESOLUTION No. 84-116 A RESOLUTION AMENDING THE CURRENT BUDGET FOR THE FISCAL YEAR ENDING JUNE 30,19-8L Be It Resolved by the Council of the City of Iowa City Iowa: Section 1. Following notice published May 17 19_84— and the public hearing held May 22 19-94—, , the current budget (as previously amended) Is amended as set out herein and In the detail by fund and activity that supports this resolution which was considered at that hearing: q'. Reason: to permit the expenditures of Unanticipated, unencumbered cash balances and unanticipated receipts. halan s and -unanticipated r eiptL. PROGRAMTOTALS FROM: 15. TO: 16. Community Protection CURRENT GOVERNMENTAL FUNDS CURRENT PROPRIETARY FUNDS Policy Administration AS CERTIFIED OR LAST AMENDED AMOUNT OF CHANGE AMENDED TO: AS CERTIFIED OR LAST AMENDED AMOUNT OF CHANGE AMENDED TO: eegg 1 Total anceg Cash 1,645,856 927 367 2,573,223 3 940 101 120 512 4,060,613 2. Income 0leerThen Property Tex 3,804,5:11 654,634 4,459,145 3. Transfers to .2,318,135. 42,439 2,360$574 4. Statc,Shared Revenue 2,291,545 9,748 2,281,797 -- -- -- 5. Properly Tax Asking 8,877,580 -- 6. TOTAL RESOURCES 12,588,575 380,181 12.,968,756 7. Less: Working Balance - (Reserve) 8 29,534 (97,647) 3 .7311,887 a. Lem: Transfers Out 2,953.09 . 1 34 960 2,988,051 2,160,597 111 406 2,272,003 9 Not Resources Appropriations for 14,814,467 724,289 15 538 756 6-,5-98,444 366 22 6,964,866 to. Community Protection 4,415,507 53,452 4,468,959 -- -- -- 11. Human Development 22733,984 125,623 2,859,607 -- -- -- 12 EHome nviromentommunily 5,475,051 415,079 5,890,130 6 598 444 366,422 6;964,866 13. PoIinlsiretion end Ad, Adm n 2,18-9,92-5- 130 135 2 320 060 -- -- 14 TOTALAPPROPRIATIONS 14.814.467 724,289 15.538.7;6 756 6,598,444 366,422 6,964,866 Reason: to permit the expenditures of Unanticipated, unencumbered cash balances and unanticipated receipts. halan s and -unanticipated r eiptL. PROGRAMTOTALS FROM: 15. TO: 16. Community Protection Human Development Home s Community Environment Policy Administration and 4 415 50 2 3 8 2,07345 4468,959 2 859 60 2 85 96 2,320,060 Passed this_22nd day of May , 1984—• Attest: sl —A— &Oath� . or Vole (II by names): Ayes: Baker Ambrisco Dickson, McDonald None I hereby certify the above transactions to be a true copy of the preceding of the city council and the resolutions passed in the above matter. Ma 19 84txc—Yl`1L Y 22 , cuy 'An O,eIaII incrsne In the budget o, a major change in rho elop0,od transfers belwoen programs overall will roquine anew notice and heeling. RESOLUTION NO. 94-117 RESOLUTION ADOPTING THE CAPITAL PROJECTS FUND BUDGET FOR THE FISCAL YEAR ENDING JUNE 30, 1984. WHEREAS, a public hearing was held on May 22, 1984, to allow the public to consider the Capital Projects Fund Budget, and WHEREAS, the City Council of Iowa City, Iowa, deems it in the public interest and in the interest of good and efficient government for the City of Iowa City, Iowa, to adopt the Capital Projects Fund Budget. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA: 1, That the City Council hereby adopts the Capital Projects Fund Budget for FY84 which is attached to this resolution and by this refere6ce made a part hereof. It was moved by Ambrisco and seconded by Dickson the Resolution be a opte an upon roll call there were: AYES: NAYS: ABSENT: X Ambrisco X Baker X Dickson X Erdahl X McDonald X Strait -7— Zuber Passed and approved this 22nd day of May 1984. L& x OR ATTESTa&A"2 G/,( 7 -CITY CLERK 7- ell 1Axnr✓od u Approvod 13Y Thv Legal Department mm N -City of Iowa CK. - MEMORANDUM Date: May 18,-1984 To: City Council and General Public From: Rosemary Vitosh, Director of Finance I`-'" Re: FY84 Capital Projects Budget Capital projects are initially identified and approved by the City Council in the Five Year Capital Improvements Program (CIP). The capital projects budget is prepared annually using the CIP as the basis for identification of all new projects scheduled to be started in the current fiscal year. The first time a project appears on a capital project budget listing, it is included at its total estimated project cost. This alleviates the need for breaking down a multi-year project into individual annual amounts. At the end of each fiscal year end, any uncompleted project will have its unspent budget amount carried -over to the next fiscal year's budget. The attached chart shows the capital projects budget for FY84. The original estimates are taken from the FY84-88 CIP. The revisions on the expenditure budgets will provide for the total estimated project costs (if the project was started after July 1, 1983) or the total estimated remaining project cost after June 30, 1983 (if the project was started prior to July 1, 1983). Those projects with a zero expenditure amount under the original estimate column are either projects which are carry- overs from FY83 or are new projects approved since the FY84-88 CIP was developed. Since these budgets span more than one fiscal year, the appropriation is referred to as a continuing appropriation rather than an annual appropria- tion. Therefore, any unused portion of these budgets at year end (June 30, 1984) will be carried -over to the FY85 capital projects budget. 5dsk ORIGINAL REVISIONS & -FY84 C.I.P. NEW PROJECTS - ------ - ----- STREET & TRAFFIC CONTROL BEGINNING BALANCE RECEIPTS: G.O. Bonds: Melrose Court 81,500.00 Highway 1 Bikeway 115,000.00 Villa Park Sidewalk 6,700.00 Mercer Park Sidewalk 11,000.00 Willow Creek Park Sidewalk 34,000.00 Linn Street 331,000.00 Benton/Riverside Intersection 300,000.00 Highway 1 -- Rundell/Dearborn Storm Sewer 121,000.00 First Avenue Culvert 6,000.00 Rocky Shore Bikeway 97,500.00 Dubuque Street -Iowa to Park 159,000.00 Tanglewood/Ventura -- Crandic R.R. Crossing -Dubuque & Clinton 21,000.00 Foster Road Right -of -Way 40,000.00 Dubuque Street -Washington to Iowa -- Kimball Road -- CBD Alley -- St. Anne's Drive -- CBD-Clinton Street 18,000.00 Total G.O. Bonds 1,341,700.00 State Ai'd: Benton/Riverside Intersection 300,000.00 CRAWDIC RR Crossing -Dubuque & Clinton 20,000.00 Fairmeadows/Hwy. 6 Signals -- Total State Aid 320,000.00 Federal Aid: Dubuque St. -Iowa to Park 431,000.00 Operating Revenue: Blackhawk Mini -Park 75,000.00 Hotel Force Acct. Total Operating Revenue 75,000.00 General Revenue Sharing: Kirkwood Circle -- Shamrock/Arbor Storm Sewer -- Total General Revenue Sharing -- Special Assessments: St. Anne's Drive -- Tanglewood/Ventura -- Alley Paving Lyon's Addition 62,000.00 Total Special Assessments 62,000.00 Road Use Tax: Extra -Width Paving-Boyrum 35,000.00 2,500.00 (115,000.00) (6,700.00) (11,000.00) (34,000.00) (105,495.00) (73,458.00) 332,284.00 59,822.00 230,000.00 (5,501.00) 16,937.00 84,035.00 8,700.00 182,066.00 26,800.00 15,945.00 42,407.00 (18,000.00) 632,342.00 (68,814.00) 10,392.00 (58,422.00) 36,813.00 33,000.00 33,000.00 27,600.00 208,000.00 235,600.00' 21,203.00 42,018.00 15,045.00 78,266.00 FY84 BUDGET (9,764.00) 84,000.00 225,505.00 226,542.00 332,284.00 180,822.00 236,000.00 91,999.00 175,937.00 84,035.00 21,000.00 48,700.00 182,066.00 26,800.00 15,945.00 42,407.00 1,974,042.00 231,186.00 20,000.00 10,392.00 261,578.00 467,813.00 75,000.00 33,000.00 108,000.00 27,600.00 208,000.00 235,600.00 21,203.00 42,018.00 77.045.00 140.266.00 43,000.00 9�� Contributions: CRANDIC RR Crossing -Dubuque to Clinton 20,000.00 Dubuque St. -Washington to Iowa -- Total Contributions 20,000.00 TOTAL RECEIPTS 2,435,050.00 10,689.00 10,689.00 1,050,888.00 20,000.00 10,689.00 30,689.00 3,485,938.00 EXPENDITURES: Melrose Court 81,500.00 2,500.00 84,000.00 Kirkwood Circle ORIGINAL REVISION & FY84 Villa Park Sidewalk FY84 C.I.P.NEW PROJECTS BUDGET_ Mercer Park Sidewalk - ----,----- -----I-------- -- Community Development Block Grant: 34,000.00 (34,000.00) -- North Dodge St. Sidewalk 26,350.00 -- 26,350.00 Kirkwood Circle -- 60,000.00 60,000.00 Rundell/Dearborn Storm Sewer 124,000.00 14,600.00 138,600.00 Total CDBG• 150,350.00 74,600.00 224,950.00 Contributions: CRANDIC RR Crossing -Dubuque to Clinton 20,000.00 Dubuque St. -Washington to Iowa -- Total Contributions 20,000.00 TOTAL RECEIPTS 2,435,050.00 10,689.00 10,689.00 1,050,888.00 20,000.00 10,689.00 30,689.00 3,485,938.00 EXPENDITURES: Melrose Court 81,500.00 2,500.00 84,000.00 Kirkwood Circle -- 87,600.00 87,600.00 Villa Park Sidewalk 6,700.00 (6,700.00) -- Mercer Park Sidewalk 11,000.00 (11,000.00) -- Willow Creek Park Sidewalk 34,000.00 (34,000.00) -- Highway 1 Bikeway 115,000.00 (115,000.00) -- Linn Street 331,000.00 (105,495.00) 225,505.00 Blackhawk Mini -Park 75,000.00 -- 75,000.00 Benton/Riverside Intersection 600,000.00 (142,272.00) 457,728.00 Highway 1 -- 332,284.00 332,284.00 Rundell/Dearborn Storm Sewer 245,000.00 82,913.00 317,913.00 Shamrock/Arbor Storm Sewer -- 208,000.00 208,000.00 First Avenue Culvert 6,000.00 230,000.00 236,000.00 Rocky Shore Bikeway 97,500.00 (5,501.00) 91,999.00 CRANDIC RR Crossing -Dubuque to Clinton 61,000.00 -- 61,000.00 St. Anne's Drive -- 58,420.00 58,420.00 Dubuque Street -Iowa to Park 590,000.00 53,750.00 643,750.00 North Dodge St. Sidewalk 26,350.00 -- 26,350.00 Tanglewood/Ventura -- 126,053.00 126,053.00 Extra Width Paving-Keokuk/Sandusky 35,000.00 8,000.00 43,000.00 Hotel Force -Acct. Work -- 33,000.00 33,000.00 Foster RoadRight-of-Way 40,000.00 8,700.00 48,700.00 Dubuque St. -Washington to Iowa -- 192,756.00 192,756.00 Kimball Road 24,940.00 24,940.00 Alley Paving Lyon's Addition 62,000.00 13,976.00 75,976.00 CBD Alley -- 26,200.00 26,200.00 CBD -Clinton Street 18,000.00 (18,000.00) -- TOTAL EXPENDITURES 2,435,050.00 1,0514124.00 3,476,174.00 ELIDING BALANCE POLLUTION CONTROL PROJECTS BEGINNING BALANCE RECEIPTS: Federal Aid: Wastewater Treatment Facility Interest Income: Wastewater Treatment Facility Dodge/Ralston Creek Storm Sewer Repair Total Interest Income Operating Revenue: S.W. Interceptor Sewer Ralston Creek Sewer Relocation Total Operating Revenue Road Use Tax: Dodge/Ralston Creek Storm Sewer Repair TOTAL RECEIPTS EXPENDITURES:. S.E. Interceptor Sewer Sewer System Rehab Wastewater Treatment Facility Outfall Relief System S.W. Interceptor Sewer Dodge/Ralston Creek Storm Sewer Repair TOTAL EXPENDITURES ENDING BALANCE ORIGINAL REVISIONS & FY84 FY84 C.I.P. NEW PROJECTS BUDGET - --- ------- -----$------ ----3--- 1,305,029.00 -- 191,801.00 191,801.00 -- 19,831.00 19,831.00 110.00 110.00 - 19,941.00 19,941.00 -- 6,754.00 6,754.00 964.00 964.00 -- 7.718.00 7,718.00 -- 1,136.00 1,136.00 -- 220.596.00 220.596.00 175,284.00 185,103.00 84,888.00 854,114.00 6,754.00 1,136.00 -- 1,307,279.00 175,284.00 185,103.00 84,888.00 854,114.00 6,754.00 1.136.00 1,307.279.00 218,346.00 9f1f CITY OF IOWA CITY CAPITAL PROJECTS FUND RECEIPTS AND EXPENDITURES FY84 BUDGET WATER IMPROVEMENTS BEGINNING BALANCE RECEIPTS: G.O. Bonds: East Side Water Storage Tank EXPENDITURES: East Side Water Storage Tank ENDING BALANCE ORIGINAL REVISIONS & FY84 FY84 C.I.P. NEW PROJECTS BUDGET - _ ---- ----- ---- ---1--- 1,236.50 -- 1,117,000.00 1,117,000.00 -- 1,117,000.00 1,117,000.00 1,236.50 PARKING IMPROVEMENTS BEGINNING BALANCE RECEIPTS: Operating Revenue: Parking Lot Improvements -- 51980.00 5,980.00 Parking Needs Study -- 30,000.00 30,000.00 TOTAL OPERATING REVENUE 35,980.00 35,980.00 EXPENDITURES: Parking Lot Improvements -- 5,980.00 51980.00 Parking Needs Study - 30,000.00 30,000.00 TOTAL EXPENDITURES -- 35,980.00 35,980.00 ENDING BALANCE -- HUMAN DEVELOPMENT BEGINNING BALANCE RECEIPTS: Operating Revenue: New Library & Conversion EXPENDITURES: New Library & Conversion ENDING BALANCE 37,701.00 37,701.00 37,701.00 M", BRIDGE CONSTRUCTION BEGINNING BALANCE RECEIPTS: G.O. Bonds: Camp Cardinal Bridge Burlington Street Bridge Iowa Avenue Bridge Benton Street Bridge Total G.O. Bonds Federal Aid: Burlington Street Bridge Iowa Avenue Bridge Total Federal Aid State Aid: Camp Cardinal Road Bridge TOTAL RECEIPTS EXPENDITURES: Camp Cardinal Road Bridge Burlington Street Bridge Iowa Avenue Bridge Benton Street Bridge TOTAL EXPENDITURES ENDING BALANCE ORIGINAL REVISIONS & FY84 C_.I.P. NEW PROJECTS ----- ------ ---- ---- FY84 BUDGET (2,735.00) -- 120,055.00 120,055.00 -- 422,492.00 422,492.00 -- 606,283.00 606,283.00 49,000.00 (798.00) 48,202.00 49,000.00 1,148.032.00 111972032.00 -- 650,000.00 650,000.00 1,300.000.00 266,482.00 49.000.00 2,714,514.00 -- 386,505.00 -- 1,072,686.00 1,256,284.00 49,000.00 (5,870.00) 49,000.00 2,709,605.00 650,000.00 650.000.00 1,300,000.00 266.482.00 2,763.514.00 386,505.00 1,072,686.00 1,256,284.00 43.130.00 2,758,605.00 2,174.00 OTHER CONSTRUCTION BEGINNING BALANCE RECIEPTS: G.O. Bonds: North Branch Detention T -Hangars Total G.O. Bonds Operating Revenues: Old, Transit Garage Acquisition Neoplan Park Restrooms Civic Center Roof Repair Transit Facility Bus Shelters Bus Fleet Expansion/Replacement Salt Storage Building Total Operating Revenues Federal Aid: Transit Facility Bus Shelters Bus Fleet Expansion/Replacement Total Federal Aid State Aid: Bus Fleet Expansion/Replacement Contributions: Neoplan Park Restrooms TOTAL RECEIPTS EXPENDITURES: Napoleon Park Restrooms North Branch Detention T -Hangars Old Transit Garage Acquisition Civic Center -Roof Repair Transit Facility Bus Shelters Bus Fleet Expansion/Replacement Salt Storage Bldg. TOTAL EXPENDITURES BALANCE ADJUSTMENTS: Bus Acquisition UMTA Grant ENDING BALANCE ORIGINAL REVISIONS & FY84 C.I.P. NEW PROJECTS FY84 BUDGET (48,355.00) -- 3,548.00 3,548.00 120,000.00 (120,000.00) -- 120,000.00 (116,452.00) 3,548.00 100,000.00 100,000.00 200,000.00 10,000.00 -- 10,000.00 -- 5,060.00 5,060.00 -- 413,490.00 413,490.00 -- 2,265.00 2,265.00 46,125.00 178,875.00 225,000.00 50,000.00 (39,762.00) 10,238.00 206,125.00 659.928.00 866,053.00 -- 2,279,696.00 2,279,696.00 -- 6,822.00 6,822.00 807.750.00 (1321750.00) 675.000.00 807,750.00 2,153,768.00 X961,518.00 46.125.00 46,125.00) -- 102000.00 -- 10,000.00 1,190.000.00 2,651.119.00 3,841,119-00 20,000.00 -- 20,000.00 -- 3,528.00 3,528.00 120,000.00 (120,000.00) -- 100,000.00 100,000.00 200,000.00 -- 5,060.00 5,060.00 -- 2,597,914.00 2,597,914.00 -- 5,676.00 5,676.00 900,000.00 -- 900,000.00 50.000.00 10,148.00 60.148.00 190,000.00 2,602,326.00 3,792,326.0 (350.00 (88.00 May 22 , 1984 The City Council of Iowa City, Iowa, met in regular session, in the Council Chambers, Civic Center, 410 E. Washington Street, Iowa City, Iowa, at 7:30 o'clock P.M., on the above date. There were present Mayor John McDonald in the chair, and the following named Council Members: Ambrisco, Baker, Dickson, McDonald Absent: Erdahl, Strait, Zuber —1— AMLCRS. COONEY. DORWCILCR. HAYNIE. SMITH a ALLOCC. LAWYERS. DES MOINES. IOWA The Council considered the bids received and publicly opened pursuant to resolution of the Council and notice duly published for construction of the Highway 1/Interstate 80 Sewage Pumping Facilities Project, in accordance with the plans and specifications therefor. Council Member Dickson moved and Council Member Ambrisco seconded the motion as follows: XXX To adopt the following resolution Making Award of Contract(s) To defer bids for later consideration and action to a meeting to be held on the day of , 1984, next, at o'clock .M., at this meeting place, with jurisdiction retained over all bids received. The roll was called and the vote was, AYES: Dickson. Ambrisco, Baker, McDonald NAYS: None Whereupon, the Mayor declared the following Resolution duly adopted: 84-118 RESOLUTION MAKING AWARD OF CONTRACT BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA: That the bid of Sulzberger Excavating, Inc. for Section A. B. Alternate B1 Al rnate D1. D of Muscatine. Iowa , in the amount of $ O1 50 , for the construction of the Highway 1/Interstates Sewage Facilities Project, n.. me n ,r nxr-, rn • •nr 5.5 n n• ter• .r..rn . ('rs u.y •.r. �r•w. / �� described in the plans and specifications heretofore adopted by this Council for said project, after public hearing on published notice required by law, be and is hereby accepted, the same being the lowest bid received for said work. The Mayor and Clerk are hereby directed to execute each contract awarded above for the construction of said improvements, said contract not to be binding on the City until approved by this Council. PASSED AND APPROVED, this 22nd day of May 1984. yor ��LL�.�, U I ATTEST: f ; �ru.! I Clerk � . I i I -6- •MLEoS COONC. DOBWrILCB MAYN4 Sml . B ALLBCC L -.,E -S DCS MOINES. IOwA G'�SG CIG -3 1-79 CERTIFICATE STATE OF IOWA ) SS COUNTY OF JOHNSON ) I, the undersigned City Clerk of Iowa City, Iowa, do hereby certify that attached is a true and complete copy of the portion of the corporate records of said Municipality showing proceedings of the Council, and the same is a true and complete copy of the action taken by said Council with respect to said matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that pur- pose at the principal office of the Council (a copy of the face sheet of said agenda being attached hereto) pursuant to the local rules of the Council and the provisions of Chapter 28A, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the com- mencement of the meeting as required by said law and with mem- bers of the public present in attendance; I further certify that the individuals named therein were on the date thereof - duly and lawfully possessed of their respective city offices as indicated therein, that no council vacancy existed except as may be stated in said proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of said Municipality hereto affixed this 22nd_ day of May , 1984. SEAL City Clerk, Iowa City, Iowa AHLCRS. COONCY, OoRNCILCR. HGYNIC. SHITH a ALLaCC. LAWYERS. DCS MOINES. IOWA f5( ■ aP+�bor� J a3-sv NOTICE AND CALL OF PUBLIC MEETING Governmental Body: The City Council of Iowa City, Iowa Date of Meeting: May 22,1984 Time of Meeting: 7:30 P.M. Place of Meeting: Council Chambers, Civic Center, 410 E. Washington Street, Iowa City, Iowa PUBLIC NOTICE IS HEREBY GIVEN that the above mentioned governmental body will meet at the date, time and place above set out. The tentative agenda for said meeting is as follows: - Consideration of bids and award of contract. Such additional matters as are set forth on the additional 17 page(s) attached hereto. This notice is given at the direction of the Mayor pursuant to Chapter 2aA, Code of Iowa, andthe local rules of said governmental body. (Aty (,ler c, lowa city, Iowa 9?56 t '.J Mav ZZ , 1984 The City Council of Iowa City, Iowa, met in regular session, in the Council Chambers, Civic Center, 410 E. Washington Street, Iowa City, Iowa, at 7:30 o'clock P .M., on the above date. There were present Mayor John IEDOnald , in the chair, and the following named Council Members: Ambrisco, Baker, Dickson, McDonald Absent: Erdahl, Strait, Zuber -1- AHLCRS, COONC4 DORw OLCR, HAYNR. S.,i,, a ALLGCC, LAw.CRS, D[5 I•:O,b[s. IOWA 9.s7 9 , Ambrisco introduced the following Resolution entitled "RESOLUTION ORDERING CONSTRUCTION OF CERTAIN PUBLIC IMPROVEMENTS, AND FIXING A DATE FOR HEARING THEREON AND TAKING OF BIDS THEREFOR," and moved that the same be adopted. Baker seconded the motion to adopt. The roll was called and the vote was, AYES: McDonald, Ambrisco, Baker, Dickson i NAYS: None Whereupon, the Mayor declared the following Resolution duly adopted: 84-119 RESOLUTION ORDERING CONSTRUCTION OF CERTAIN PUBLIC IMPROVEMENTS, AND FIXING A DATE FOR HEARING THEREON AND TAKING OF BIDS THEREFOR WHEREAS, it is deemed advisable and necessary to construct certain public improvements described in general as construc- tion of the Rochester Avenue Reservoir and pumping station, and has caused to be prepared plans, specifications and form of contract, together with estimate of cost, which are now on file in the office of the Clerk for public inspection, for the construction of said public improvements, and said plans, spe- cifications and form of contract are deemed suitable for the making of said public improvements; and WHEREAS, before said plans, specifications, form of contract and estimate of cost may be adopted, and contract for the construction of the public improvements entered into, it is necessary, pursuant to Division VI of Chapter 384 of the Code of Iowa, to hold a public hearing and to advertise for bids: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA: Section 1. That it is hereby determined that it is necessary and advisable to construct certain public improve- ments described in general as construction of the Rochester -2- Ant(nS. COOnCr_ DOnwrllrn rler,ar 5 T• 4 n At i nrr i. nw.rns. nrs M0s"r5 IOWA 9s7 i I i Avenue Reservoir and pumping station, in the manner set forth j in the plans and specifications and form of contract, above referred to, the cost thereof to be paid out of the proceeds derived from the issuance and sale of General Obligation Bonds of said City, as authorized by Chapter 384, Code of Iowa, as amended, and/or from the use of such other funds of said City as may be legally used for such purposes; said public improve- ments being more generally described as follows: I i i I CONTRACT 1 - RESERVOIR I Construction of 2.0 million gallon, partially buried prestressed concrete water storage reservoir including all materials, labor and equipment necessary for site preparation, erosion control, excavation, backfill and sitework, granular subbase and subdrain system, storm sewer, concrete, reinforcing steel, reinforced concrete I foundation, precast prestressed concrete wall, concrete column supported concrete roof, piping, testing, disinfec- tion and miscellaneous associated work including cleanup. i j CONTRACT 2 - PUMPING STATION Construction of pumping station including all materials, labor and equipment for site utilities, concrete driveway, precast concrete building construction, piping, valves, pumps and motors, pump and engine, electrical work including motor control center and work at Water Treatment Plant, lighting, heating and ventilating, project ! landscaping including seeding, sodding, trees and shrubs, testing, disinfection and miscellaneous associated work including cleanup. Section 2. That the amount of the bid security to accom- pany each bid shall be in an amount which shall conform to the provisions of the notice to bidders approved as a part of said specifications. BE IT FURTHER RESOLVED, that the Clerk be and is hereby directed to publish notice to bidders once in the Iowa City Press -Citizen, a legal newspaper, printed wholly in the i English language, published at least once weekly and having general circulation in this City. Publication shall be not less than four clear days nor more than forty-five days prior to June 26 , 1984, which is hereby fixed as the date for receiving bids. Said bids are to be filed prior to 2:00 o'clock P.M., on said date. - 3- AULCNS. COONEY. DOnWCILCn, HAYNIC. SmnN a ALLOCC, LAWYCn S. DCS MOINES, IOWA 957 i Bids shall be received and opened at a public meeting as provided in the public notice and the results of said bids shall be considered at the meeting of this Council on July 3 , 1984, at 7:30 o'clock P.M. BE IT FURTHER RESOLVED, that the Clerk be and is hereby directed to publish notice of hearing once in said newspaper, said publication to be not less than four clear days nor more than twenty days prior to the date hereinafter fixed as the date for a public hearing on the plans, specifications, form of contract and estimate of costs for said project, said hearing to be at 7:30 o'clock _P.M. on June 5 I 1984.' PASSED AND APPROVED, this 22nd day of May 1984. - yor ATTEST: er -4- NIL Cn S. COONCY, DOnWCILEN 11nrN1C. SM11" a ALLnM LAWYCns, O[5 MOINCS. IOWA 9s7 CIG -3 1-79 CERTIFICATE STATE OF IOWA ) SS COUNTY OF JOHNSON ) I, the undersigned City Clerk of Iowa City, Iowa, do hereby certify that attached is a true and complete copy of the portion of the corporate records of said Municipality showing proceedings of the Council, and the same is a true and complete copy of the action taken by said Council with respect to said matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that pur- pose at the principal office of the Council (a copy of the face sheet of said agenda being attached hereto) pursuant to the local rules of the Council and the provisions of Chapter 28A, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the com- mencement of the meeting as required by said law and with mem- bers of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective city offices as indicated therein, that no council vacancy existed except as may be stated in said proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of said Municipalityhereto affixed this 22nd day of May SEAL city Clerk, Iowa City, Iowa AHLr RS. COOHrv. DoFWEl,r H, HAVHIL SMII04 H ALLOrr. LAWYr FS, Drs MOINES, 10wA 9s i 9YMa,+- (This Notice to be posted) NOTICE AND CALL OF PUBLIC MEETING Governmental Body: The City Council of Iowa City, Iowa. Date of Meeting: May 22, 1984 Time of Meeting- 7:30 P.M. Place of Meeting: Council Chambers, Civic Center, 410 E. Washington Street, Iowa City, Iowa. PUBLIC NOTICE IS HEREBY GIVEN that the above mentioned governmental body will meet at the date, time and place above set out. The tentative agenda for said meeting is as follows: Resolution ordering construction of the Rochester Avenue Reservoir and pumping station. Such additional matters as are set forth on the addi- tional 17 page(s) attached hereto. (number) This notice is given at the direction of the Mayor pursuant to Chapter 28A, Code of Iowa, and the local rules of said governmental body. 1 ,'l oM-an•J X1,1. �{/� . City Clerk, Iowa City, Iowa AHLCRS, COONEY. DORWCILCR, HAYNIE. SMITH a ALLOCC. LAWYCRS, DCS MOINES, IOWA 957 RESOLUTION NO. 84-120 RESOLUTION ESTABLISHING A PUBLIC HEARING ON THE CITY OF IOWA CITY'S UMTA SECTION 3 APPLICATION FOR FINANCIAL ASSISTANCE TO PURCHASE TRANSIT COACHES WHEREAS, the City of Iowa City intends to file an Urban Mass Transporta- tion Administration Section 3 application for financial assistance to purchase transit coaches, radios, and fareboxes; and WHEREAS, interested citizens should be provided an opportunity to review and comment on this application; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA: 1. That a public hearing on said application be held at 7:30 P.M. on July 3, 1984, in the Council Chambers of the Iowa City Civic Center; and 2. That the City Clerk is hereby authorized and directed to publish notice of said public hearing in a newspaper, published at least once weekly, and having general circulation in the city, at least thirty (30) days before said hearing; and i 3. That the City is hereby authorized and directed to place on file for public inspection the City of Iowa City's UMTA Section 3 application for financial assistance to purchase transit coaches, spare parts and bus shelters. i It was moved by Dickson and seconded by Amhrisco the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: I' X Ambrisco -X- Baker —X— Dickson X Erdahl C� McDonald X Strait X Zuber Passed and approved this 22nd day of May 1984. ., ATTEST i;oec#vod & Approvod By The legal Departmnl h* S 1 116 1 Isr U(-- F;�ft rAw "I RESOLUTION NO. 84-121 f f RESOLUTION AUTHORIZING THE FILING OF A SECTION 3 GRANT APPLICATION WITH THE URBAN MASS TRANSPORTATION ADMINISTRATION, U.S. DEPARTMENT OF TRANSPORTATION, UNITED STATES OF AMERICA, FOR A GRANT TO PURCHASE TRANSIT EQUIPMENT WHEREAS, the City of Iowa City intends to enter into a grant agreement with the Urban Mass Transportation Administration to purchase six (6) transit coaches, six (6) bus radios, and six (6) fareboxes, and WHEREAS, adequate federal and local funds exist to allow the purchase of said equipment, and WHEREAS, the contractor for financial assistance will impose certain obligations upon the applicant, including the provision of the local share J of project costs, and WHEREAS, it is required in connection with the filing of an application for assistance under the Urban Mass Transportation Act of 1964, as amended, the applicant give an assurance that it will comply with Title VI of the Civil Rights Act of 1964 and the U.S. Department of Transportation requirements thereunder, and WHEREAS, it is the goal of the applicant that minority business enterprise be utilized to the fullest extent possible in connection with this project, and that definitive procedures shall be established and admini- stered to assure that minority business shall have the maximum feasible opportunity to compete for contracts when procuring construction con- tracts, supplies, equipment contracts, or consultant and other services. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA: 1. That the City Manager is authorized to execute and file a grant application on behalf of the City of Iowa City with the U.S. Depart- ment of Transportation to aid in the financing of six transit coaches I including radios and fareboxes. 2. That the City Manager is authorized to execute and file with such j grant application an assurance or other documents required by the U.S. Department of Transportation effectuating the purposes of Title VI of the Civil Rights Act of 1964. 3. That the City Manager is authorized to furnish such additional information as the U.S. Department of Transportation may require in connection with the application for the project and subsequent grant amendment. 4. That the City Manager is authorized to set forth and execute affirma- tive minority business policies in connection with the project's procurement needs. 9s9 Page 2 It was moved by Ambrisco and seconded by Dickson the Resolution be a opte , and upon roll call there were: AYES: NAYS: ABSENT: X Ambrisco X Baker �— Dickson X Erdahl X McDonald X Strait X Zuber Passed and approved this 22nd day of May , 1984. ATTEST goy .,ad i, Ap}►mv%A By iHe k�aB D �irncnt 9s9 °\ �\ ` � RESOLUTION NO, 84-122 ^ RESOLUTION TO ADOPT AN AMENDMENT TO THE INDUSTRIAL REVENUE D0NO POLICY � FOR THE CITY OF IOWA CITY, IOWA, ENLARGING THE CHAPTER 403 AREA � ELIGIBLE TO APPLY FOR INDUSTRIAL REVENUE 80NO3^ WHEREAS, Iowa municipalities are empowered to issue Industrial Revenue � Bonds pursuant to Chapter 419 of the Code of Iowa and the City of Iowa City adopted a Neighborhood Development Plan to meet the requirements o f Chapter 403 of the Code of Iowa on February l, 1977 (Resolution No. 77-2g); � � WHEREAS, Chapter 419 of the Code of Iowa permits areas designated by Chapter 403 of the Code of luNa prior to July l, 1478 to be eligible to apply for industrial revenue bonds; WHEREAS, the City of Iowa City adopted a Industrial Revenue Bond Polity on October 21, 1980 (Resolution 80^474l, and amended by various resolutions; and WHEREAS, the City of Iowa Ci wishes to encourage medium and high density housing in and ar downtown Iowa City as expressed in the City's Compre- hensive Plan adopted May 30, 1978^ and the Comprehensive Plan Update adopted February 15^ 1983^ � NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF lVQ& CITY, IOWA, that the Industrial Revenue Bond Policy map of eligible areas for the City of lONa City be amended as follows: l. To extend the designated area to include Lot O and the north 3 feet / of Lot 7, Block l, County Seat Addition of Iowa City, {0wa° It was moved by and seconded by Baker the Resolution bnn r0l1 call there were: AYES: NAYS: ABSENT: | | XAMORlSCU BAKER DICKSON ERDAH[ 7--- --�--` ----��MCDUNALD ~~—~—^ —~—~-- _X STRAIT ZUBER / ----- -----' -----'— | Passed and approvedthl 22nd day of 1,14ay 1984. � i� ' ' YOR �� ~^'' ~~^"^ Oxnhrend A Approved The Legal DepGranent 7xv/ � � 0 iI ELIGIBLE AREA: INDUSTRIAL REVENUE BONDS u Cmsm a wo 01=1101,11,1111 Fe - Enabling Resolutions Containing Legal Descriptions Resolution No. 80-474 Resolution No. 81-266 Resolution No. 81-290 Resolution No. 81-271 Resolution No. 83-418 9w May 22 , 1984 ity Council of Iowa City, Iowa, met in regular session, in the Council Chambers, Civic Center, 410 E. Washington Street, Iowa City, Iowa, at 7:30 o'clock P .M., on the above date. There were present Mayor John McDonald in the chair, and the following named Council Members: Ambrisco, Baker, Dickson, McDonald Absent: Erdahl, Strait, Zuber -1- ANLERS. COONCY, DOUWC.LCN. MAYN.C. SMITN U ALLOCC. LAWYCn S, DCS MO.NCS. IOWA q6a i r j i i i 1 i I i g a i Matters were discussed relative to the request from Jackson Square Associates, regarding the issuance of not to exceed $900,000 in aggregate principal amount of the City's Commercial Development Revenue Bonds (Jackson Square Associates Project). Following an explanation of the proposed Project by representatives of the Company and a discussion of the proposal, Council Member Bakaj introduced the following Resolution in written form and moved its adoption. Council Member Ambr_seconded the motion to adopt. After due consideration of said motion, the roll was called and the Resolution was adopted by the following vote: AYES: McDonald Ambrisco, Baker Dickson NAYS: None The Resolution was thereupon signed by the Mayor and in evidence of his approval, was attested by the DeputyCitY lerk, and was declared to be effective. The Resolution is as follows: N11.1n5. COODC' Donw[nCn. HAYNIC. 5n2-11 a A, -,DEC. Ln.,cn5, Dos IdOm[5. �O wn RESOLUTION NO. 84-123 I I A RESOLUTION REGARDING THE ISSUANCE OF NOT TO EXCEED $900,000 IN AGGREGATE PRINCIPAL AMOUNT OF COMMERCIAL DEVELOPMENT REVENUE BONDS (JACKSON SOUARE ASSOCIATES I PROJECT) OF THE CITY OF IOWA CITY, IOWA, DIRECTING PUBLICATION OF NOTICE OF INTENTION TO ISSUE, CALLING A PUBLIC HEARING ON THE PROPOSAL TO ISSUE SAID BONDS AND AUTHORIZING EXECUTION OF A MEMORANDUM OF AGREEMENT. WHEREAS, the City of Iowa City, Iowa (hereinafter referred to as the "City") is a municipal corporation organized and existing under the Constitution and laws of the State of Iowa, and is authorized and empowered by Chapter 419 of the Code of Iowa (hereinafter referred to as the "Act"), to issue Commercial Development Revenue Bonds, and loan the proceeds from the sale of said Bonds to one or more parties to be used to defray all or a portion of the cost of acquiring, constructing, improving and equipping land, buildings and improvements suitable for the use of any commercial enterprise which the City Council, as the governing body, finds is consistent with an urban renewal plan adopted by the City, pursuant to the Act and Chapter 403, Code of Iowa; and t WHEREAS, the City has been requested by Jackson Square j Associates, an Iowa general partnership (hereinafter referred to as the "Company"), to authorize and issue its Commercial Development Revenue Bonds (the "Bonds") pursuant to the provisions of the Act for the purpose of financing all or a portion of the cost of acquiring, improving and equipping a 27 unit housing complex for the elderly (hereinafter referred to as the "Project"); and WHEREAS, said Project is located within the area of and is consistent with and authorized by the Neighborhood Development Plan adopted by the City, and will promote urban renewal, rehabilitation and redevelopment of the City, will eliminate blighted areas, and will provide employment opportunities for residents of the City and the surrounding area; will enhance the tax base of the City and overlapping taxing jurisdictions and will provide and induce other public benefits which will add to the welfare and prosperity of the City and its inhabitants; and AMLCn S. Coo NLr, DOnWOLCn, FIArNrt -'3T. a A,cncc. L..,LnS Dc5 MOINES. 10.A 4GR- WHEREAS the City has determined that the amount necessary to defray all or a portion of the cost of acquisition, con- struction, improving and equipping the Project, including necessary expenses incidental thereto, will require the issuance by the City of not to exceed $900,000 in aggregate principal amount of its Commercial Development Revenue Bonds pursuant to the provisions of the Act, and it is proposed that the City loan said amount to Company under a Loan Agreement between the City and Company pursuant to which loan payments will be made by the Company in amounts sufficient to pay the principal of and interest and premium, if any, on said Bonds, as and when the same shall be due; and WHEREAS, the Bonds, if issued, shall be limited obligations of the City, and shall not constitute nor give rise to a pecuniary liability of the City or a charge against its general credit or taxing powers, and the principal of and interest and premium, if any, on the Bonds shall be payable solely out of the revenues derived from the Project to be financed by the Bonds; and WHEREAS, regulations promulgated under Section 103 of the Internal Revenue Code of 1954, as amended (the "Code"), may require that the Issuer of such Bonds adopt a Resolution with respect to such Bonds or take "some other similar official action" toward the issuance of such Bonds prior to the commencement of construction or acquisition relating to the proposed Project, and it is intended that this Resolution shall constitute "some other similar official action" toward the issuance of the Bonds within the meaning of said federal income tax regulations; and WHEREAS, there has been presented to the Council a Memo- randum of Agreement, attached hereto as Exhibit "A" which sets forth certain mutual undertakings and agreements between the City and Company, relating to the further processing and issu- ance of said Bonds, and the City believes it desirable and in its best interest that said Memorandum of Agreement be executed for and on behalf of the City; and WHEREAS, before the Bonds may be issued, it is necessary to conduct a public hearing on the proposal to issue the Bonds, all as required and provided by Section 419.9 of the Act and Section 103(k) of the Code. NOW, THEREFORE, Be It and It Is Hereby Resolved by the City Council of the City of Iowa City, Iowa, as follows: AnLr.nS, COON[v, 00.wM[n. Hn."rt.34m� n Aun[r. I n:ns. brs MOIN[S, sown 94Z Section I. A public hearing shall be conducted on June 19, 1984, at 7:30 o'clock P.M., before this City Council in the Council Chambers at the Civic Center in the City of Iowa City, Iowa, on the proposal to issue not to exceed $900,000 in aggregate principal amount of the City's Commercial i Development Revenue Bonds (Jackson Square Associates Project) pursuant to the provisions of the Act, for the purpose of financing all or a portion of the cost of acquiring, constructing, improving and equipping the Project, including necessary expenses incidental thereto, and all local residents who appear at said hearing shall be given an opportunity to express their views for or against the proposal to issue such Bonds- and at said hearing, or any adjournment thereof, this City Council shall adopt a resolution determining whether or not to proceed with the issuance of said Bonds. Section 2. :The Deputy City Clerk of the City is hereby directe to publish one time, not less than fifteen (15) days prior to the date fixed for said hearing, in the Iowa City Press -Citizen, a legal newspaper published and having a general circulation within the City, a Notice of Intention to issue said Bonds in substantially the following form: I i f AHLCn S. COONCY. DONWCILCn. HAYN4JSMitH n ALLnCC. LAWYCnS. DCS MOiNCs. IOW. i NOTICE OF PUBLIC HEARING OF INTENTION TO ISSUE COMMERCIAL DEVELOPMENT REVENUE BONDS (JACKSON SQUARE ASSOCIATES PROJECT) Notice is hereby given that a public hearing will be conducted before the Council of the City of Iowa City, Iowa, in the Council Chambers at the Civic Center, Iowa City, Iowa, at 7:30 o'clock P.M., on June 19, 1984, on the proposal to issue not to exceed $900,000 principal amount of the City's Commercial Development Revenue Bonds (Jackson Square Associates Project) pursuant to the provisions of Chapter 419 of the Code of Iowa, for the purpose of financing all or a portion of the cost of acquiring, improving and equipping a 27 unit housing complex for the elderly to be located at the Southeast corner of the intersection of Court and Dubuque Streets within the area of and consistent with the City's Neighborhood Development Plan. The proposed facilities will be owned by Jackson Square Associates, an Iowa general partnership (the "Company"). It is contemplated that a Loan Agreement will be entered into between the City and the Company, under which the City would loan to said Company the proceeds from the sale of the Bonds in return for loan payments from the Company sufficient to pay the principal of, interest and premium, if any, on such Bonds as the same shall fall due. Such Bonds, if issued, and the interest thereon will be payable solely out of the revenues derived from said Loan Agreement and shall never constitute an indebtedness of said City within the meaning of any state constitutional provision or statutory limitation, and shall not constitute nor give rise to a pecuniary liability of said City or a charge against its general credit or taxing powers. All local residents who appear at said hearing shall be given an opportunity to express their views for or against the proposal to issue said Bonds, and at said hearing, or any adjournment thereof, the Council of said City shall adopt a resolution determining whether or not to proceed with the issuance of said Bonds. By order of the City Council. Ramdna Parrott, Deputy City Clerk City of Iowa City, Iowa A1,LCl15, COONCY. DO"W[IICli. IInV NIC.'9 �R� 01 ALI. OC[. LnWY[NS D[.5 MOINLS, IOWA 96a Section 3. The City recognizes that regulations promulgated under Section 103 of the Code may require the taking by this City Council of official action or "some other similar official action", if interest on Commercial Development Revenue Bonds issued by the City and used to acquire, construct, improve and equip such project is to be exempt from federal income taxes:. In order to preserve such exemption, this Resolution is intended to constitute solely for federal income tax purposes official action or "some other similar official action" with respect to the issuance of such Bonds. Section 4. That in order to assure the acquisition, con- struction, improvement and equipping of the proposed facilities in the City, with the resulting public benefits which will flow from the operation thereof, it is deemed necessary and advisable that the Memorandum of Agreement, in the form attached hereto as Exhibit "A", be approved and that the Mayor of the City be and hereby is authorized and directed _to_.execute_said_Memorandum of Dep Agreement and the 'uty City Clerk of the City be and hereby is! authorized to attest the same and to affix the seal of the City thereto and said Memorandum of Agreement is hereby made a part of this Resolution. Section 5. In order that the Project will not be unduly delayed, Company is hereby authorized to make such commitments, expenditures and advances toward payment of the costs of the Project as it considers appropriate, subject to reimbursement from the proceeds of the Bonds when and if delivered, but otherwise without liability on the part of the City. Section 6. That officials of the City are hereby authorized to take such further action as may be necessary to carry out the intent and purpose of the Memorandum of Agreement. Section 7. All Resolutions and Orders or parts thereof, in conflict herewith are, to the extent of such conflict, hereby repealed, and this Resolution shall be in full force and effect immediately upon its adoption. Adopted and approved May 22, 1984. City of Iowa C'tv, Iowa (SEAL) Jn McDonald, Mayor At st: Ilam na Parrott, Deputy City nerk A NLrnS. Coots rr. DO"W, I, rn, HnIN¢-,7,11 " ALI."Cr. LGWvrn S, Drs MOINES, IOWA 96 A i ■ EXHIBIT "A" MEMORANDUM OF AGREEMENT THIS MEMORANDUM OF AGREEMENT is between the City of Iowa City, in Johnson County, Iowa, party of the first part (hereinafter referred to as the "City"), and Jackson Square second Associates, an Iowa general partnership, p Y of part (hereinafter referred to as the "Company"). 1. Preliminary Statement. Among the matters of mutual inducement which have resulted in the execution of this Agreement are the following: (a) The City is an incorporated municipality of the State of Iowa, authorized and empowered by the provisions of Chapter 419 of the Code of Iowa (the "Act"), to issue Commercial Development Revenue Bonds for the purpose of defraying all or a portion of the cost of acquiring and improving land, buildings and improvements suitable for use of any commercial enterprise which the City Council, as the governing body, finds is consistepursuantntowith an the ActuandnChapter1403,nCodepofdIowCity Iowa; and (b) The City has adopted the Neighborhood Development Plan and in furtherance of efforts to rehabilitate and redevelop the designated Urban Renewal Area therein, the City proposes to issue its Commercial Development Revenue Bonds (the "Bonds") and to loan to the Company the proceeds from the sale of said Bonds to enable the Company to finance the cost of acquiring, improving and equipping a 27 unit housing complex for the elderly (herein referred to as the "Project"); and (c) It is considered essential that acquisition and construction related to the Project commence at the earliest practicable date, and that orders be placed for acquiring the necessary improvements and equipment. However, before commencing the Project, the Company desires satisfactory assurances from the City that the proceeds from the sale of the City's Commercial Development Revenue Bonds, which, when issued, will be used to finance the Project and will be made available in an amount sufficient to finance all or a portion of the cost of the Project. The amount of the Bonds requested to be issued is presently estimated not to exceed $900,000- (d) Representatives of the City have indicated the will- ingness of the City to proceed with and effect such financing A IILr ns. Coo4r• no nwrn r III , rn All nr r. Ln wvr"s. OLs MOI"c S. IOWA 94R as an inducement to the Company to locate the Project in the City and the City has advised the Company that, subject to due compliance with all requirements of law and the obtaining of all necessary consents and approvals and to the happening of all acts, conditions and things required to exist, happen and be performed precedent to and in connection with such financing in due time, form and manner as required by law, the City, by virtue of such statutory authority as may now exist or may hereafter be conferred, will issue and sell its Bonds in an amount sufficient to finance all or a portion of the cost of the Project. I { (e) The City considers that the undertaking of the Project will promote urban renewal, rehabilitation and redevelopment of the City, will eliminate blighted areas, and will provide employment opportunities for the inhabitants of the City, enhance the tax base of the City and overlapping taxing jurisdictions, increase the City's commerce and add to the welfare and prosperity of the City and that of its inhabitants. I 2. undertakings on the Part of the City. The City agrees as follows: (a) That it will authorize, or cause to be authorized, the issuance and sale of an issue of its Bonds to be issued and sold for the purpose of financing the Project, pursuant to the terms of the Act as then in force, in an aggregate principal amount presently estimated not to exceed $900,000. (b) That it will cooperate with Company to sell the Bonds upon mutually agreeable terms, and it will adopt, or cause to be adopted, such proceedings and authorize the execution of such documents as may be necessary or advisable for the author- ization, issuance and sale of the Bonds and the financing of the Project as aforesaid, and the entering into a Loan Agree- ment with the Company with respect to the Project, all as shall be authorized by law and mutually satisfactory to the City and the Company. (c) That the aggregate basic payments (i.e. the payments to be used to pay the principal of, premium, if any, and interest on the Bonds) payable under the Loan Agreement shall be such sums as shall be sufficient to pay the principal of, interest and redemption premium, if any, on the Bonds as and when the same shall become due and payable. (d) That it will take or cause to be taken such other acts and adopt such further proceedings as may be required to implement the aforesaid undertakings or as it may deem appro- priate in pursuance thereof. nF.[[ns. Coov[.. Donw uI[n, Hwrmi[. 5?rtr. n nun[[. L.wr[n5. Drs moie[s, sown ■ M 3. Undertakings on the Part of the Company. The Company covenants and agrees as follows: (a) That it will cooperate with the City to sell the Bonds in an aggregate principal amount as above stated; provided, however, that the terms of the Bonds and of the sale and delivery thereof shall be mutually satisfactory to the City and the Company. (b) That it has not, prior to the execution of this agree- I ment by the City, acquired or commenced construction of the Project, or any part thereof, and has not entered into any contracts or paid or incurred any costs related thereto, which will be paid or reimbursed from the proceeds of the Bonds, when and if issued. The Company does, however, represent that it now intends to enter into a contract or contracts for the acquisition, construction, improvement and equipping of the Project and take, with reasonable diligence, the other necessary steps toward the realization of the Project. (c) That contemporaneously with the sale of the Bonds it will execute a Loan Agreement with the City under the terms of which the Company will obligate itself to pay to the City sums sufficient in the aggregate to pay the principal of, interest and redemption premium, if any, on the Bonds as and when the same shall become due and payable, such instrument to contain other provisions required by law and such other provisions as shall be mutually acceptable to the City and the Company. (d) That it will take such further action and adopt such further proceedings as may be required to implement its aforesaid undertakings or as it may deem appropriate in pursuance thereof. 9. General Provisions. (a) All commitments of the City under paragraph 2 hereof and of the Company under paragraph 3 hereof are subject to the condition that on or before June 1, 1985 (or such other date as shall be mutually satisfactory to the City and the Company), the City and the Company shall have agreed to mutually accept- able terms for the Bonds and of the sale and delivery thereof, and mutually acceptable terms and conditions of the documents referred to in paragraph 3 and the proceedings referred to in paragraphs 2 and 3 hereof. (b) Whether or not, the events set forth in (a) of this paragraph take place within the time set forth or any extension thereof, the Company agrees that it will reimburse the City for A14LCn9, COONEY. DOnwrR[n, HwrNZ.3,w, n Ai._n[L L.wr f.ns. Of.S Id OINr S. Town qua : ■ all reasonable and necessary direct out-of-pocket expenses which the City may incur, including but not limited to, legal fees, printing and publication costs and filing fees arising from the execution of this Agreement and the performance, or preparation to perform by the City of its obligations here- under, or done at the request of the Company. (c) It is expressly understood by both parties to this Memorandum of Agreement that its execution by the City is intended both as an expression of the City's current intention to proceed with the issuance of the Bonds and to constitute "some other similiar official action" for purposes of the Treasury Regulations promulgated under Section 103 of the Internal Revenue Code of 1954, as amended. The execution of this Memorandum of Agreement by the City is not intended to nor does it create a binding commitment of the City to proceed with the issuance of the Bonds. It is further understood that the issuance of the Bonds is subject to further review by the City Council of the City and is conditioned upon, among other things, full compliance of all provisions of the Industrial Ravannp Rnnd rolicv And Procedures For The _City Of Iowa City, Iowa. (d) All commitments of the City hereof are further subject to the conditions that the City, and its elected and appointed officials, shall in no event incur any liability for any act or omission hereunder, and that the Bonds described herein shall not constitute an indebtedness of the City within the meaning of any constitutional or statutory provision and shall not constitute nor give rise to a pecuniary liability of the City or a charge against its general credit or taxing powers. IN WITNESS WHEREOF the parties hereto have entered into this Agreement by their officers thereunto duly authorized as of the 22nd day of May, 1984. C' y of Iowa City,wG (Seal of City) � o n McDonald, Mayor Attest: 4)ia ��d�Parrott Deputy City Clerk ,-J—ac n Square Associates D A. Clams, ggneral partner gen ner Anl rns. Coonr• Donwrit rn HAYN'r ro4—H n A, ,,r I.nwrrns Drs MOINES, IOWA 94W i CLERK'S CERTIFICATE I, Marian K. Karr, being first duly sworn do hereby depose and certify that I am the duly appointed, qualified, and acting City Clerk of the City of Iowa City, in the County of Johnson, State of Iowa; that as such I have in my possession, or have access to, the complete corporate records of said City and of its Council and officers; that I have carefully compared the transcript hereto attached with the aforesaid corporate records; and that said transcript hereto attached is a true, correct and complete copy of all the corporate records showing the action taken by the City Council of said City at a meeting open to the public on May 22, 1984, regarding the issuance of not to exceed $900,000 aggregate principal amount of Commercial Development Revenue Bonds (Jackson Square Associates Project) of the City of Iowa City, Iowa, directing publication of Notice of Intention to Issue, calling a public hearing on the proposal to issue said Bonds and authorizing execution of a Memorandum of Agreement; that said proceedings remain in full force and effect and have not been amended or rescinded in any way; that said meeting and all action thereat was duly and publicly held, with members of the public in attendance, in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council (a copy of the face sheet of said agenda being attached hereto) pursuant to the local rules of the Council and the provisions of Chapter 28A, Iowa Code, and upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by said law. witness my hand and the Corporate Seal of said City hereto affixed this , ,2�?gd day of May, 1984. (SEAL) I State of Iowa County of Johnson Marlran K. Karr, City Clerk SS.. Subscribed and sworn to before me this day, the date last above written. Nvaryy 'Public oinnr and for the (SEAL) State of Iowa A�4Lcns. GOONEY. Do".mco. H.YN.c. Al", A ALIME, L.wvcns, DES MOINES. lows 4�;Z i .. � �.�-171rt1r14' S•ai SY 6+OOn� i (This Notice to be Posted) NOTICE AND CALL OF COUNCIL MEETING Governmental Body: Date of Meeting: Time of Meeting: Place of Meeting: The City Council of Iowa City, Iowa. May 22, 1984 7:30 P.M. Council Chambers Civic Center Iowa City, Iowa PUBLIC NOTICE IS HEREBY GIVEN that the above-mentioned governmental body will meet at the date, time and place above set out. The tentative agenda for said meeting is as follows: 1. Resolution Regarding the Issuance of Not To Exceed $900,000 Aggregate Principal Amount of Commercial Development Revenue Bonds (Jackson Square Associates Project) of the City of Iowa City, Iowa, Directing Publication of Notice of Intention to i Issue, Calling a Public Hearing on the Proposal to Issue Said Bonds and Authorizing Execution of a Memorandum of Agreement. 2. Such additional matters as are set forth on the additional 17 page(s) attached hereto ( attach copy of agenda) . This notice is given at the direction of the Mayor, pursuant to Chapter 28A, Iowa Code, as amended, and the local rules of said governmental body. / Ram6na Parrott, Deputy City Clerk City of Iowa City -9- ANLENS, COONEY, DONWGLM HAYNIC. SMrtN a ALLSEE. LAWYERS. DC5 MOINES. IOWA M City of Iowa City MEMORANDUM DATE: May 18, 1984 TO: City Manager and City Council FROM: Lyle Seydel, Acting Director, Housing & Inspection Services RE: 27 unit complex, 400 S. Dubuque (Corner of Dubuque & Court) The construction drawings for Mr. Clark's project identifed above are under review and a building permit should .be issued during the week of May 21. A foundation permit has been issued. The building contains an elevator, therefore all floors will be accessible to the handicapped. State code requires a minimum of 3 units be adaptable for the handicapped. In actuality, 24 of the 27 units will be adaptable. Mr. Clark proposes that three sets of kitchen cabinets, grab bars, toilet stools and lavatories for the handicapped will be stored on site and can be readily installed if and when a handicapped person is selected for occupancy. This exceeds code requirements and provides more flexibility than installing this equipment before it is actually needed. 96z I U City of Iowa Citso MEMORANDUM Date: May 17, 1984 To: City Council From: Rosemary Vitosh, Director of Finance 0 Re: Industrial Revenue Bond Application James and Loretta Clark have submitted an Industrial Revenue Bond Application for the issuance of $900,000 in bonds. The bonds will be used to finance the construction of a 27 -unit housing complex for the elderly called the Jackson Square Associates Project. The project site is at the southeast corner of the intersection of Court and Dubuque Streets. Staff has reviewed the application and has found no legal or financial problems. The Design Review Committee is scheduled to meet on May 30, 1984, to review the building design and the Department of Housing and Inspection Services is in the process of reviewing. the building plans for the appropri- ate design items for elderly housing. A public hearing on this bond issue is scheduled for. June 19, 1984. The agenda of that same meeting will also include a resolution approving proceeding with the bond issue. I recommend that formal action on that resolution be contingent upon satisfactory findings on the two reviews not yet completed. The application stated the reason for requesting IRB's as "lower interest rate on loan." It also stated that conventional financing would not have been approved because the interest rate would have been too high. The application indicated that the IRB financing would add the following to the project: "20% will be placed under low to moderate housing." bj4/12 9�z L I RESOLUTION NO. 84-124 f I RESOLUTION ENGAGING AUDITOR FOR YEAR ENDING JUNE 30, 1984 I BE IT RESOLVED by the City Council of Iowa City, Iowa, that the firm of McGladrey Hendrickson & Pullen, Certified Public Accountants, be engaged to conduct the audit for the City of Iowa City for the year ending June 30, 1984. BE IT FURTHER RESOLVED that the City Clerk be appointed to notify the State Auditor. i i It was moved by Ambrisco and seconded by Dickson the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: I X r co Bake X Baker X Dickson _ X Erdahl X McDonald — X Strait X Zuber Passed and approved this 22nd day of May 1984. i OR ATTEST: CITY CLERK Received & Approved By the Legal De artmnj W-3 C CITY CSF IOWA CITY CHIC CENTER 410 E. WASHINGTON ST. IOWA CITY, IOWA 52240 (319)356-500D May 23, 1984 Richard D. Johnson, CPA Auditor of State of Iowa State Capitol Building Des Moines, IA 50319 Dear Sir: Enclosed please find Resolution 84-124 adopted by the Iowa City City Council on May. 22, 1984, serving as notification required by Chapter 11 of the State Code that the City has hired McGladrey Hendricksen $ Pullen, CPA, to conduct the audit for the year ending June 30, 1984, for the City of Iowa City. RDP/mk enc. Yours very truly, na D. Parrott Deputy City Clerk, 9�3 City of Iowa Cit. { I MEMORANDUM Date: May 18, 1984 To: City Council From: Neal Berlin, City Manager J Rosemary Vitosh, Director of Finance R Re: Selection of an'External Independent Auditor On Friday, April 20, 1984" the City received proposals from five (5) Certified Public Accounting firms interested in providing independent audit services for fiscal years ending June 30, 1984 and 1985; including the U.S. Office of Management and Budget A-102 (Attachment P) Federal Compliance audit for the 24 month period ending June 30,1984. The firms submitting proposals are as follows: Dee, Gosling & Company Partner -in -Charge: Brian D. Carr, C.P.A. Iowa City, Iowa 52240 Deloitte Haskins & Sells Partner -in -Charge: John E. Wosoba, C.P.A. Davenport, Iowa Ernst & Whinney Partner -in -Charge: Roger D. Struve, C.P.A. Des Moines, IA McGladrey, Hendrickson & Pullen Partner -in -Charge: David L. Johansen, C.P.A. Iowa City, IA Peat, Marwick, Mitchell & Company Partner -in -Charge: Nels A. Bergstrom, Jr., C.P.A. Davenport, IA Staff has been considering bidding out the audit for several years. Such action was delayed until the conversion to the accrual basis for year-end financial reports was completed. This, then, was the first opportunity to go out for bids on the audit. Prior to sending out requests for proposals a committee was established to evaluate the proposals. The committee consisted of the Director of Finance, the Controller, and a Senior Accountant from the Accounting M r> Page 2 Division. It should be noted that both the Director of Finance and the Senior Accountant are Certified Public Accountants with prior auditing experience. The Controller has four (4) years of experience coordinating the City's audit, including the Federal Compliance audit in fiscal years 1982 and 1983. The evaluation method used to review bids is the method recommended by the Government Finance Officer's Association of the United States and Canada (G.F.O.A. - formerly Municipal Finance Officers). This method of evaluation appropriately assigns 75% of the total scoring to technical expertise and 25% to cost. A copy of the evaluation method was included with the requests for proposals and is attached to this memo. The committee members independently scored each of the proposals. On the technical section particular emphasis was given to the qualifications of those in the local office who would be directly involved with the audit field work. The City's audit is complex because 1) the accounting records are maintained on a fund accounting basis; 2) cash basis financial records are converted to the accrual basis at year-end for the annual financial reports, and 3) the necessary Federal Compliance audit work is a rela- tively new area. In addition, we plan to submit the FY84 Audit Report for the Certificate of Conformance, the award given to governmental units by the G. F.O.A. for annual financial reports which are judged to substan- tially conform to program standards. Therefore, it was absolutely necessary to assure ourselves that the local audit team had prior experi- ence with similar audits. The attached summary of the audit bid evaluation shows that Ernst & Whinney received the highest point score. Three firms were all very close on their technical scores and the cost of the audit then became the determining factors. The bid process will result in a reduction of annual audit costs. Audit costs were $38,000 for fiscal year 1982 and $44,000 for fiscal year 1983. Both years included the Federal Compliance Audit which will now be done only once every two years. If the Federal Compliance Audit had been done only once in the past year years, the approximate two year audit cost would have been $72,640. The audit fees for fiscal years 1984 and 1985, as bid by Ernst & Whinney, are $53,756, a reduction of 35% in cost. Based upon the results of the bid evaluation, we recommend that Ernst & Whinney be appointed auditors for the fiscal year 1984. 5dsk 963 PROPOSAL EVALUATION METHOD ANNUAL INDEPENDENT CPA AUDIT CITY OF IOWA CITY March 21, 1984 The evaluation formula and the values assigned to the criteria are as follows: 1. Total scores will be determined by adding the points received for technical qualifications (maximum 75 points) plus the points received for the cost of the audit (maximum 25 points). The total score will be determined by the following formula: 1. Technical score for Lowest cost of this firm all bids Highest ec n ca X 75 = Technical os o i or X 25 = Cost Score Score this firm 2. The evaluation of technical qualifications will be based on the following criteria: Factor Point Range a) Prior auditing ex- 1. Qualifications and perience (0-35) audit team makeup 0 to 25 1. Auditing (the type 2. Overall supervision to of audit under be exercised over audit consideration) 0 to 10 team by firm's manage- ment 0 to 5 2. Auditing local governments where OMB and MFOA compliance required 0 to 20 3. Auditing similar entities 0 to 5 b) Organization, size and structure of firm 0 to 5 c) qualifications of staff, including consultants, to be assigned to audit. Education, position in firm and years and types of experience will be considered. This will be determined from resumes. (0-30) d. Firm's understanding of work to be performed. This will be determined by the approach to the audit. 0to5 Technical points O.to 75 e. Points for cost of the audit. 0 to 25 Maximum points 100 y63 ■ AUDIT BID EVALUATION MAY 9, 1984 TECHNICAL COST ❑iin TT CTDM rrnt?p Crnp;: TOTAL 2 YEAR CC(1DF DIQITT FRFC RESOLUTION NO. RESOLUTION ENGAGING AUDITOR FOR YEAR ENDING JUNE 30, 1984. BE IT RESOLVED by he City Council of Iowa City, Iowa, that the firm of Ernst & Whinney, Certified blit Accountants, be engaged to conduct the audit for the City of Iowa City fo the year 'ending June 30, 1984. BE IT FURTHER RESOLVED at the City Clerk be appointed to notify the State Auditor. It was moved by and seconded by the Resolution be adopted, andu on roll call there were: AYES: NAYS: S T: _ Ambrisco _ Baker _ Erdahl _ McDonald _ Strait _ uber ckson Passed and approved this day of ATTEST: r 1984. hN.4tvod & Approved, DI Thl Legal Deparft mrf Si 9�g May 1, 1984 FROM: Board of Appeals of the City of Iowa City TO: The City Council We recommend the adoption of Section 4508, Permanent Covering Over Public Walkways as proposed by the staff with the following changes. These changes are to better define the application of the code section and to maintain the safety and integrity of the walkway and adjoining structures. 1. Change paragraph (a) to read as follows: (a) Definitions. For purposes of this section, a permanent covering over a public walkway is a covering supported entirely from the exterior wall of a building and which extends over more than 75% of the width of a public right-of-way or over a walkway on private property which is open to the public as a matter of right. 2. Add to the following sentences to end of paragraph (b). The structure shall be designed in accordance with Chapter 23. The structural engineer shall certify that the design loads are based on local weather and existing site conditions. 3. Add the following sentence to the end of paragraph (c). The downspout and drainage system shall be protected from freezing or provided with an automatic thawing system to maintain drainage to -15 degrees F. 4. Add paragraph (e). e. Protection of Adjoining Properties. The walkway shall be designed to protect the adjoining properties from unusual loads and exposure. This includes the holding of water, snow, sleet or ice against the adjoining properties. Sincerely, Robert Carlson, Chairman �� T DIEM MtridrC QoAseoFe¢ mAY 11984 MARIAN K. KARR 71,�� y CITY CLERK (3) 9 City of Iowa City MEMORANDUM DATE: May 10, 1984 TO: City Council FROM: Dick Frantz RE: Adding section 4508 to 1982 Uniform Building Code to allow permanent coverings over public walkways. This would allow Holiday Inn to construct a fire -resistive, translucent roofed walkway between Holiday Inn and the College Block Building. The Building Code requires all structural frame elements on exterior walls of Type II FR Building to be of Four-hour construction. This would mean the only type of walkway permitted under the Building Code would be a concrete tunnel. The Building Code does allow awnings but they have to be collapsible, retractable, or capable of being folded against the face of the building. This was given approval by the Board of Appeals. 4 Ayes: 0 Nays: 1 Absent. 0 9V� City of Iowa City MEMORANDUM DATE: May 14, 1984 TO: City Council FROM: Dick Frantz, Sr. Building Inspector RE: Amendment to Section 2516 (F) 4 B of 1982 Uniform Building Code concerning draft stops.i.n attics of duplex, apartment and hotel structures. The present Code language requires that the attic space of an apartment building with 8 units on the upper level be draft stopped into 8 cubicles. This would require 8 individual access holes, half of which must be placed within the the apartment units. We propose to amend the code to read as it has in past editions of the Uniform Building Code for the following reasons: A. Proper code enforcement. B. Difficulty in locating which cubicle the fire is in and where the access holes are. C. Proper ventilation of the attic area. The code amendment change was approved unanimously by the Board of Appeals at their last meeting. There were four members present, one absent. f'G ATTACHMENT Per Asst. City Atty. David Brown 7-19-84 RE: ORD. 8473185 Certain typographical errors have been discovered in the text prior to its codification. The errors have been corrected and the codification accurate. The Ordinance, 84-3185, has not been retyped, so the errors remain. Copies of the Ordinance for distribution should be made from the code copy. The . typographical errors are not substantial in nature as viewed by Asst. Brown. The sections affected are as follows: Sec. 18-1. Definitions. Credit Transaction third line from the end should read "payments, when such credit is extended" on page 2 of ordinance. Sec. 18-37. Report.(Page 13 of ordinance) (a) (1) midway through the word business should be changed to labor. The line would read "employment agency, or labor". Sec. 18-40.Conciliation results. (c) (on page 17 of ordinance) last sentence should read "Such action shall not, however, in any way, prevent the commission, as a nonparty to the agreement. entered into between the complaint and the person charged, from subsequently filing a new complaint against the person charged concerning the same alleged discriminatory practice." Sec. 18-42. Notice and hearing. (e) (on page 22 of ordinance) Second sentence should read "For good cause shown, the commission may set aside an entry of default within ten (10) days after the date of such entry." Third sentence should read "If the person charged is in default, the commission may proceed to hear testimony adduced upon behalf of the complaint." ■