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HomeMy WebLinkAbout1984-06-05 Council minutesr. MINUTES INFORMAL COUNCIL DISCUSSION MAY 15, 1984 Informal Council Discussion: May 15, 1984, 6:30 p.m. in the Conference Room at the Civic Center. Mayor John McDonald presiding. Councilmembers Present: Ambrisco, Strait, Dickson, Zuber, McDonald, Baker. sent: Erdafi7. Staff Present: Berlin, Melling, Karr, Jansen, Shaffer, Hauer. Ta e -recorded: Reel 84-C41, Side 2, 476 -End, Reel 84-C44, Side 1, all, 31 e , rias: City Council toured the Scott Boulevard area from 6:30 to 7:30 p.m. CABLE DEREGULATION HR4103: Reel 84-C44, Side 1 Drew Shaffer summarized his memo on HR4103 and the status of the cable plant. McDonald directed staff to contact State officials about the cable deregulation and to refer cable sale issues to the Broadband Telecommuni- cations Commission. Mayor McDonald requested recommendations from the Commission by June 5th. OUTDOOR SERVICE AREAS: Reel 84-C44, Side 1 The Council tentatively agreed on beer garden regulations (regulations for operation of outdoor service areas by establishments licensed under Chapter 123 of the Code of Iowa) and referred specific legal questions to the City Attorney regarding discretion of the City Council on approval or disapproval of an application for an outdoor service area. The regula- tions don't apply to businesses on or adjacent to the downtown plaza area. The Council tabled an ordinance to allow temporary sidewalk cafes and requested a legal opinion from the City Attorney whether the City can regulate hours of sidewalk cafes. The Council decided against allowing temporary or permanent building extensions on the downtown plaza area. SUMMER MEETING SCHEDULE: Reel 84-C44, Side 2 Council agreed to staff recommendations for summer schedule with possible modifications if special demands occur. COUNCIL TIME: Reel 84-C44, Side 2 1. In response to a question from McDonald, Berlin said that staff will check an dying trees between Washington and Iowa on Dubuque Street. 2. Berlin said that a news release will be distributed reminding citizens of rollerskating and skateboard prohibitions in the downtown area. 3. Ambrisco expressed pleasure with the May 12th tour of the parks. MINUTES INFORMAL COUNCIL b,USSION MAY 15, 1984 PAGE 2 4. Berlin said that the City's position on Senior Center Volunteer Specialist is very clear and will be explained to the Senior Center Commission at their May 17th meeting. 5. The Council agreed to proceed with the revised plan for channel improvements to partially resolve the flooding problem in the Shamrock and Arbor area. Staff will explore use of the concrete block bank similar to the City Park pond. 6. Jansen said that the issue of newspaper vending machines on City property is the next priority item for the City Attorney's office. 7. The Council agreed that their next semi-annual meeting with the Board of Supervisors will be June 27th. Meeting adjourned at 8:45 p.m. INFORMAL COUNCIL DISCUSSION MAY 21, 1984 Informal Council Discussion: May 21, 1984, 6:30 p.m. in the Conference oom a e vic enter. Mayor John McDonald presiding. Councilmembers Present: McDonald, Ambrisco, Baker, Erdahl, Zuber, Strait. sent: is son. Staff Present: Parrott, Berlin, Melling, Jansen, Hencin, Cassady, Knight, Vitosh, Bieri. Tape-recorded: Reel 84-C45, Sides 1 and 2; 84-C46, Side 1, 1-145. EXECUTIVE SESSION: Moved by Strait, seconded by Ambrisco, to adjourn to executive session under Section 28A.5G (real estate), to discuss the purchase of particular real estate only where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for that property. The minutes in the tape-recording of the session closed under this paragraph shall be available for public examination when the transac- tion discussed is completed. Affirmative roll call vote unanimous, 6/0, Dickson motion carried and adjourned to executive bsession, e 30ap.m. or dandaCoun Cored uncil returned to open session 6 40 p.m. APPLICATIONS TO PLANNING AND ZONING: Keel 64-640, zo,ue . Reeves First Subdivision,preliminary and final plat. Planning and Zoning recommended that the City Council forward no comment to Coralville because it won't be annexed in the near future. Sturgis Corner Addition, Part 2 Vacation. This is located on the east portion near the river. This item should be deferred. First and Rochester Addition Part 2 approve preliminary plat. This item should be deferred. There was no discussion. Informal Council L,...cussion May 21, 1984 Page 2 No discussion. No discussion. Sidewalk requirements will be waived until transit service is estab- lished. URBAN RENEWAL ATTORNEYS FEES: Reel 84-C45, Side 1 John Hayek explained the request for an increase in attorney fees. Hayek said he doesn't anticipate an increased urban renewal workload other than current legal work on the hotel project and marketing the lot east of the hotel. Different fees are used for litigation and standard office work. Hayek explained that 45-50 percent of the charges are used for office overhead costs. The hourly costs charged to the City are considerably lower than the usual fee charged to other clients. Majority of Council - member agreed to the increase as requested. SEWER STUDY: Reel 84-C45, Side 1 Berlin reported that 50 people attended the pre-bid conference, represent- ing about 25 different firms. The bid application deadline is Wednesday. Berlin recommended hiring a financial consultant to assist staff in reviewing the bid proposals. Council raised concerns about utilizing local community consultants that have previously been involved with the sewer project reports. Berlin and Mayor McDonald will meet to further discuss the use of local consultants. ANNUAL AUDIT CONTRACT BIDS: Reel 84-C45, Side 1 Vitosh reviewed audit contract bids. Councilmembers voiced their support to use a local firm when comparable bids are received. Vitosh noted the importance of selecting a firm that can meet the audit schedule deadline of the NSOA to receive certification of compliance. Council decided to engage McGladrey, Hendrickson & Pullen as auditor for FY84. FY84 BUDGET AMENDME14TS: Reel 84-C45, Side 2 Vitosh answered specific questions about the FY84 budget amendments. Baker asked about the pollution control projects and sewer plant expenditures. Vitosh explained that the million dollar project is included under sewer system rehabilitation. Other costs are those concerning completion of design work on specific items. In reply to a question from Ambrisco, Informal Council Discussion May 21, 1984 Page 3 Vitosh said that the hotel force account handles the proceeds from the sale of the City land for the hotel project. This account funded the City's portion of site preparation. Responding to Strait, Vitosh ex- plained how the Finance Department controls and balances for specific projects. In answer to Baker, Vitosh explained that the practicum students at the Recreation Center are made possible through the Univer- sity. CCN VIDEOTAPE: Keei da-6ga, aiue c The City Council viewed the Committee on Community Needs videotape. CONSENT CALENDAR: Reel 84-C45, Side 2 Council agreed to add to the consent calendar a motion approving applica- tion for transfer of Class C beer license for Robert L. Finley. CITY MANAGER EVALUATION: Reel 84-C45, Side 2 Council requested information about city managers' salaries in comparable Midwest cities and the history of Iowa City's City Manager's salary. Berlin will summarize past evaluation discussions before the Council goes through the evaluation process. The Council will evaluate the City Manager and present the evaluation to the City Manager in an executive session next week. COUNCIL AGENDA/TIME: Reel 84-C45, Side 2 1. Agenda item 27. In response to Erdahl, Berlin explained that this amendment clarifies the status of covered public walkways. 2. In answer to Strait, Berlin said that the permanent walkway between Bushnell's and the new hotel will be configured to promote safety. 3. Agenda item 22. Melling explained that a public hearing will be set for July 3 at 7:30 p.m. for the City's UMTA application. 4. Councilmembers discussed the reading of proclamations during formal Council meetings. Reading entire proclamations will be left to the discretion of the Mayor. 5. In response to Ambrisco, staff will check on lighting in the walkway between Bushnell's and the new hotel. 6. Erdahl asked about the outer covering for the new hotel. Berlin explained that the towers will be painted the same color as the stucco on the remainder of the.building. 7. Baker asked about the benches on the north side of the Old Capitol Center. Berlin said that he hasn't gotten an answer yet but will report back. 8. Berlin said that UDAG funding for the hotel should be released shortly. Informal Council Discussion May 21, 1984 Page 4 9. Strait noted the success of the recent congregate housing public meeting and suggested holding additional meetings to encourage senior citizen input. 10. In response to Strait, Berlin will provide Council with more informa- tion on the Senior Center evaluation including the committee person- nel, staff involvement, and justification for the evaluation. OFFICIAL ACTIONS OF i3OUNCIL - 5/22/84 The cost of publishing the following proceedings & claims is $ Cumulative cost for this ca endar year or said publication is E Iowa City Council, reg. mtg., 5/22/84, 7:30 PM, at the Civic Center. Mayor McDonald presiding. Councilmembers present: Ambrisco, Baker, Dickson, McDonald. Absent: Erdahl, Strait, Zuber. Moved by Ambrisco, seconded by Baker, to adopt RES. 84-105, Bk. 82, P. 387, RESOLUTION OF COMMENDATION FOR CHARLES FULTON, in recognition of 21 years of City service. Affirmative roll call vote unanimous, 4/0, Erdahl, Strait, Zuber absent. The Mayor declared the resolution adopted. Mayor McDonald proclaimed May 27 -June 2, 1984, as Tourism Week; May 23, 1984, as Thuy Pham Day; May 20, 1984, as National Public Works Week. The Mayor announced an award from the Historic Preservation Commission, to Fred W. Kent, as the recipient of "the first Preservation Week award to acknowledge Mr. Kent's efforts to photographically document historic structures within the community. The Mayor announced the addition of one item to the Consent Calendar: transfer of a beer permit for Bob's University Shell and two items to the Planning & Zoning Matters: resolution approving the preliminary plat of Highlander Development and a resolution approving the final plat of the Highlander Development, First Addition. Moved by Dickson, seconded by Ambrisco, that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as amended: Approval of Official Council actions of the reg. mtg., 5/8/84, as published, subject to correction, as recommended by the City Clerk. Minutes of Boards and Commis- sions: Design Review Comm. - 5/9/84; Committee on Community Needs -5/10/84; Mayor's Youth Employment Bd. -4/25/84; Housing Appeals Bd. -4/9/84; Sr. Center Comm. - 4/11/84; Historic Preservation Conn. - 4/12/84 and 4/19/84; Planning and Zoning Comm. -4/19/84 and 5/3/84. r Council Activities May 22, 1984 Page 2 Permit Motions and Resolutions: Approving Class A Liquor & Sunday Sales for V.F.W., LeRoy E. Weekes Post 93949, 609 Hwy. 96 Bypass, E. Approv- ing Class C Liquor for The Airliner, 22 S. Clinton. Approving Class C Liquor & Sunday Sales for Colonial Lanes, 2253 Hwy. 218 S. Approving Class C Liquor License for Fitzpatrick's, 525 S. Gilbert. Approving Class C Beer & Sunday Sales for Knox Kerr-McGee Station, 2229 Muscatine Avenue. Approving Class C Beer & Sunday Sales for Michael's Cheese & Gourmet, Ltd., 201 S. Clinton Street. RES. 84-106, Bk. 82, p. 388, ISSUING CIGARETTE PERMIT. Approving application for transfer of beer permit for Bob's University Shell, 323 E. Burlington to 1910 S. Gilbert. Motions: Approving disbursements in the amount of $1,799,752.41 for the period of April 1 thru April 30, 1984, as recommended by the Finance Direc- tor, subject to audit. Resolutions: RES. 84-107, Bk. 82, p. 389, ACCEPTING THE WORK FOR THE LINN STREET IMPROVEMENT PROJECT. RES. 84-108, Bk. 82, p. 390, ACCEPTING THE WORK FOR THE ROCKY SHORE BIKEWAY PROJECT. RES.' 84-109, Bk. 82, pp. 391-392, AUTHORIZING EXECUTION OF A CONTRACT WITH IOWA -ILLINOIS GAS AND ELECTRIC COMPANY FOR INSTALLATION & MAINTENANCE OF ELECTRIC PRIMARY DISTRIBUTION SYSTEM. RES. 84-110, Bk. 82, p. 393, APPROVING THE AMENDED BYLAWS OF THE RESOURCES CONSERVATION COMMISSION. Correspondence: Human Rights Commission thanking the Council for its open-minded approach to the proposed changes in the Human Rights Ordinance. Lee Sprague regarding the proposed 1% city electrical franchise fee, City Mgr. for reply. Fair Rent Coalition regarding industrial revenue bonds. Philip Leff representing Frantz Construction Company regarding the ex- piration date of the construction moratorium on the east side of Iowa City, City Mgr. for reply. Hawkeye Cablevision regarding the cable television franchise, to be officially Council Activities May 22, 1984 Page 3 received and placed on file. Roberta Patrick regarding the ban on construc- tion on Iowa City's east side, to be officially received and placed, on file. Chamber of Commerce supporting construction of a foot -bridge across the river during the reconstruction of the Iowa Avenue bridge. Walter J. Foley regarding Scott Blvd., City Mgr. for reply. Herbert M. Lyman regarding Scott Blvd., City Mgr. for reply. Memoranda from the Traffic Engineer regarding: Parking prohibi- tion on Commercial Court; Parking prohibition on Frontage Road between Lakeside Apartments and Highway 6; Parking prohibition on the south side j of Whiting Avenue; Parking prohibition on Ridge Road regarding NO PARKING sign; Parking prohibition on Ridge Road regarding NO PARKING HERE TO CORNER sign; Parking prohibition on the south side of Whiting Avenue. Memo from the Civil Service Commission 6 submitting certified lists of appli- cants for the following positions: Maintenance Worker II/Streets and Sanitation Division; Senior Building Inspector/Housing and Inspection Services; AM Operations Supervi- sor/Transit Division; PM Operations Supervisor/Transit Division; Mainte- nance Worker III/Landfill Division; Construction Inspector II/Engineering Division; Police Desk Clerk/Police Department. Application for the Use of City Plaza: University of Iowa Foundation to telecast in front of the Fieldhouse on 6/3/84, as part of a network telethon to benefit the Iowa Chil- dren's Health Care Center, approved. Applications for the Use of Streets and Public Grounds: Univer- sity of Iowa Homecoming Parade on 9/28/84, approved. Third Annual McDonald's Mother's Day Run on 5/13/84, approved. Iowa City Striders to have the Strider's Hospice Marathon on 10/14/84, approved. Affirmative roll call vote unanimous, 4/0, Erdahl, Strait, Zuber absent. The Mayor declared the motion carried. Council Activities May 22, 1984 Page 4 The recommendation of the Planning and Zoning Comm. to forward no recommendation to the City of Coralville regarding the preliminary and final plat of Reeve's First Subdivision in Johnson County, located north of I-80 and west of I-380, noted. Moved by Ambrisco, seconded by Dickson, to adopt RES. 84-111, Bk. 82, pp., 394-395, CONSENTING TO THE VACATION OF A PORTION OF THE PLAT OF STURGIS CORNER ADDITION, PART II. Affirmative roll call unanimous, 4/0, Erdahl, Strait, Zuber absent. The Mayor declared the resolution adopted. Moved by Ambrisco, seconded by Dickson, to defer items 6c and 6d, until 6/5/84, an ordinance to rezone 3.52 acres of First Avenue extended from ID -RS to RS -5, and a resolution approving the preliminary plat of First and Rochester Addition, Part Two. The Mayor declared the motion to defer carried unanimously, 4/0, Erdahl, Strait, Zuber absent. Moved by Baker, seconded by Ambrisco, that the ORDINANCE TO AMEND THE ZONING ORDINANCE TO PERMIT SPECIALIZED PRIVATE SCHOOLS IN THE RM -12 ZONE UNDER CERTAIN CONDITIONS AND TO PERMIT THE WAIVER OF ZONING REQUIREMENTS IN THE DEVELOPMENT OF HISTORIC STRUCTURES IN THE RM -12 ZONE, be given second vote for passage. Affirma- tive roll call vote unanimous, 4/0, Erdahl, Strait, Zuber absent. The Mayor declared the motion carried. Moved by Dickson, seconded by Ambrisco, to adopt RES. 84-112, Bk. 82, P. 396, APPROVING THE PRELIMINARY PLAT, PLANNED DEVELOPMENT PLAN AND LARGE SCALE RESIDENTIAL DEVELOPMENT PLAN OF HUNTER'S RUN SUBDIVISION, PARTS 2-8, AND THE FINAL SUBDIVISION PLAT, PLANNED DEVELOPMENT PLAN AND LARGE SCALE RESIDENTIAL DEVELOPMENT• PLAN OF HUNTER'S RUN SUBDIVISION, PARTS 2 AND 3, JOHNSON COUNTY, IOWA. Affirmative roll call vote unanimous, 4/0, Erdahl, Strait, Zuber absent. The Mayor declared the resolution adopted. Moved by Ambrisco, seconded by Dickson, that ORD. 84-3184, Bk. 23, pp. 121-123, APPROVING THE FINAL PLANNED DEVELOPMENT PLAN OF HUNTER'S RUN SUBDIVI- SION, PARTS 2 AND 3, be passed and adopted. Affirmative roll call vote Council Activities May 22, 1984 Page 5 unanimous, 4/0, Erdahl, Strait, Zuber absent. The Mayor declared the ordinance adopted. Moved by Ambrisco,-seconded by Baker, to adopt RES. 84-113, Bk. 82, p. 397, APPROVING THE PRELIMINARY PLAT OF HIGHLANDER DEVELOPMENT LOCATED IN THE NORTHEAST CORNER OF THE INTERSECTION OF HIGHWAY 1 AND I-80. Affirmative roll call vote unanimous, 4/0, Erdahl, Strait, Zuber absent. The Mayor declared the resolution adopted. Moved by Ambrisco, seconded by Baker, to adopt RES. 84-114, Bk. 82, pp. 398-400, APPROVING THE FINAL PLAT OF THE HIGHLANDER DEVELOPMENT, FIRST ADDITION. Affirmative roll call vote unanimous, 4/0, Erdahl, Strait, Zuber absent. The Mayor declared the resolution adopted. A public hearing was held on Iowa City Transit's FY85 Application for Iowa DOT'State Transit Assistance in the amount of $207,841. A public hearing was held on Plans, Specifications, Form of Contract and Cost Estimate for the FY85 Asphalt Resurfacing Program. Moved by Ambrisco, seconded by Dickson, to adopt RES. 84-115, Bk. 82, p. 401, ADOPTING PLANS, SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATE COST FOR THE FY85 ASPHALT RESURFACING PROGRAM AND AUTHORIZ- ING BIDS TO BE RECEIVED JUNE 12, 1984, AT 10:00 A.M. Affirmative roll call vote unanimous, 4/0, Erdahl, Strait, Zuber absent. The Mayor declared the resolution adopted. A public hearing was held on FY84 Operating Budget Amendment. Moved by Ambrisco, seconded by Dickson, to adopt RES. 84-116, Bk. 82, pp. 402-403, AMENDING THE CURRENT BUDGET FOR THE FISCAL YEAR ENDING JUNE 30, 1984. Affirmative roll call vote unanimous, 4/0, Erdahl, Strait, Zuber absent. The Mayor declared the resolution adopted. A public hearing was held on FY84 Proposed Capital Projects Fund Budget. Moved by Ambrisco, seconded by Dickson, to adopt RES. 84-117, Bk. 83, pp. 404-411, ADOPTING THE CAPITAL PROJECTS FUND BUDGET FOR THE FISCAL YEAR ENDING JUNE 30, 1984. Council Activities May 22, 1984 Page 6 Affirmative roll call vote unanimous, 4/0, Erdahl, Strait, Zuber absent. The Mayor declared the resolution adopted. The Mayor announced one vacancy on the Human Rights Commission for an unexpired term ending 1/1/87, appointment to be made at the 7/3/84 City Council meeting. Councilmember Baker asked what Iowa City does to monitor the nitrate level in our water, what the current level is and do we have any potential problems with that. The City Manager stated that the water is regularly monitored and that staff will prepare a report for Council. Councilmember Ambrisco thanked Professor Thomas Carlton for the tour of the Plum Grove Farm last Saturday. He acknowledged the work of the Iowa Conservation Commis- sion, the State Historic Preservation Office and Department of Anthropology of the University of Iowa, and he encouraged everybody to take advantage of the ar- chaeological discovery. Mayor McDonald concurred. Councilmember Dickson ques- tioned the current parking restrictions on Westwinds Drive. Staff will report. Councilmember Dickson reported on her attendance to a CPR class held at the fire station, very professionally done and well attended. City Mgr. announced that Doug Boothroy will be appointed the new Director of Housing and Inspection Services, effective 5/29/84. Recommendations of the Design Review Comm. noted as follows: (1) The Design Review Committee recommends approval of the replacement awning for 114 E. College St. (Jackson's Gifts and China) on City Plaza. The Committee would also look forward to reviewing plans for the future restoration of the building'because of the importance of the building to City Plaza. (2) The Design Review Committee recommends the concept of permanent building exten- sions on the City Plaza is not desirable because of the negative functional and aesthetic impacts upon the City Plaza. The Committee recommends seasonal and other temporary uses. It was noted the Historic Preservation Commission might have 'some concerns with extensions added onto older buildings. Council Activities May 22, 1984 Page 7 Recommendations of the Committee on Community Needs noted as follows: In light of a recent request for IRB's for elderly housing, CCN recommends that the City Council issue no IRB's for housing until the new IRB policy has been estab- lished. CCN has concerns regarding this project but does not currently have enough information. The concerns are as follows: (1) Is this the most appropriate place to build housing for middle-income elderly? (2) The reported rents seem high. (3) There appears to be a greater need for low-income housing for the elderly. (4) Could the percent of required units for low-income persons be more than 20%. CCN wishes to alert the Council to its concerns, prior to a decision on the request for IRB's for the elderly housing project. Moved by Dickson, seconded by Ambrisco, to adopt RES. 84-118, Bk. 82, pp. 412-416, MAKING AWARD OF CONTRACT FOR THE HIGHWAY ►1/INTERSTATE 80 SEWAGE PUMPING FACILITIES PROJECT TO SULZBERGER EXCAVATING, INC. OF MUSCATINE, IOWA, for $251,664. Affirmative roll call vote unanimous, 4/0, Erdahl, Strait, Zuber absent. The Mayor declared the resolution adopted. Moved by Ambrisco, seconded by Baker, to adopt RES. 84-119, Bk. 83, pp. 417-422, ORDERING CONSTRUCTION OF CERTAIN PUBLIC IMPROVEMENTS (ROCHESTER AVENUE RESERVOIR AND PUMPING STATION) AND FIXING JUNE 5, 1984, AS THE DATE FOR PUBLIC HEARING THEREON AND TAKING OF BIDS THEREOF. Affirmative roll call vote unanimous, 4/0, Erdahl, Strait, Zuber absent. The Mayor declared the resolution adopted. Moved by Dickson, seconded by Ambrisco, to adopt RES. 84-120, Bk. 82, p. 423, ESTABLISHING A PUBLIC HEARING FOR THE 7/3/84 ON THE CITY OF IOWA CITY'S UMTA SECTION 3 APPLICATION FOR FINANCIAL ASSISTANCE TO PURCHASE TRANSIT COACHES. Affirmative roll call vote unanimous, 4/0, Erdahl, Strait, Zuber absent. The Mayor declared the resolution adopted. Moved by Ambrisco, seconded by Dickson, to adopt RES. 84-121, Bk. 82, pp. 424-425, AUTHORIZING THE FILING OF A SECTION 3 GRANT WITH THE URBAN MASS TRANSPORTATION ADMINISTRATION, U.S. I Council Activities May 22, 1984 Page 8 DEPARTMENT OF TRANSPORTATION, UNITED STATES OF AMERICA, FOR A GRANT TO PURCHASE TRANSIT EQUIPMENT. Affirmative roll call vote unanimous, 4/0, Erdahl, Strait, Zuber absent. The Mayor declared the resolution adopted. The Mayor acknowledged the gift from Eagle Club Aries 695, of a fire hydrant robot, "A.L.E.R.T. ROBOT FIRE," to the Iowa City Fire Department. Firefighter Richard Craig gave a short demonstration and presented representatives of the Eagles Club with an award from the Professional Firefighters Association. A contest to name the robot will be held in October. Moved by Ambrisco, seconded by Baker, to adopt RES. 84-122, Bk. 82, pp. 426-427, AN AMENDMENT TO THE INDUSTRIAL REVENUE BOND POLICY FOR THE CITY OF IOWA CITY, IOWA, ENLARGING THE CHAPTER 403 AREA ELIGIBLE TO APPLY FOR INDUSTRIAL REVENUE BONDS. Affirmative roll call vote unanimous, 4/0, Erdahl, Strait, Zuber absent. The Mayor declared the resolution adopted. Moved by Baker, seconded by Ambrisco, to adopt RES. 84-123, Bk. 82, pp. REGARDING THE ISSUANCE OF NOT TO EXCEED COMMERCIALT OF N AGGREGATE DEVELOPMENT IN REVENUE CIPAL MOUBONDS (JACKSON SQUARE ASSOCIATES PROJECT) OF THE CITY OF IOWA CITY, IOWA, DIRECTING PUBLICATION OF NOTICE OF INTENTION TO ISSUE, CALLING A PUBLIC HEARING ON THE PROAUTHORIZ- INGOSAL EXECUTION ISSUE OF A ID BONDS AND UTMEMORANDUM FAGREE- MENT. Karen Kubby and Atty. Joe Holland appeared. Councilmember Baker asked if the first reading will be voted on at the 6/19/84 public hearing. City Atty. explained that the hearing would require no other action. Affirmative roll call vote unanimous, 4/0, Erdahl, Strait, Zuber absent. The Mayor declared the resolution adopted. Moved by Ambrisco, seconded by Dickson, to adopt RES. 84-124, Bk. 82, p. 441, ENGAGING AUDITOR FOR THE YEAR ENDING JUNE 30, 1984, MCGLADREY HENDRICKSON & PULLEN. Affirmative roll call vote unanimous, 4/0, Erdahl, Strait, Zuber absent. The Mayor declared the resolution adopted. Council Activities May 22, 1984 Page 9 Moved by Ambrisco, seconded by Dickson, that the ORDINANCE TO AMEND THE PROVISIONS OF CHAPTER 8, ARTICLE II OF THE CITY CODE OF ORDINANCES (THE BUILDING CODE), RELATING TO DRAFT STOPS AND TO ALLOW PERMANENT COVERINGS OVER PUBLIC WALKWAYS, be given first vote for passage. The Mayor stated the reason for the amendment was the type of covering needed to be put over the walkway. Affirmative roll call vote unanimous, 4/0, Erdahl, Strait, Zuber absent. The Mayor declared the motion carried. Moved by Ambrisco, seconded by Baker, that ORD. 84-3185, Bk. 23, pp. 124-148, AMENDING CHAPTER 18 OF THE IOWA CITY CODE OF ORDINANCES (HUMAN RIGHTS), be passed and adopted. Councilmembers noted the work and effort of the many people in finalizing this ordinance. Affirmative roll call vote unanimous, 4/0, Erdahl, Strait, Zuber absent. The Mayor declared the ordinance adopted. Moved by Dickson, seconded by Ambrisco, to adjourn 8:15 P.M. The Mayor declared the motion carried unanimously, 4/0, Erdahl, Strait, Zuber absent. A more complete description of Council activities is on fie �j('� ice of th City Clerk.tA 4Rs/JOHN CDONALD, MAYOR PARRO T, DEPUTY C TY CLERK Submitted for publication 5/31/84. COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES May 22, 1984 Iowa City Council, reg. mtg., 5/22/84, 7:30 PM, at the Civic Center. Mayor McDonald presiding. Councilmembers present: Ambrisco, Baker, Dickson, McDonald. Absent: Erdahl, Strait, Zuber. Staffinembers present: Berlin, Helling, Jansen, Vitosh, Parrott, Kriz. Council minutes tape recorded on Tape 84-C43, Side 1, 210 -END and Side 2, 1-127. Moved by Ambrisco, seconded by Baker, to adopt RES. 84-105, Bk. 82, p. 387, RESOLUTION OF COMMENDATION FOR CHARLES FULTON, in recognition of 21 years of City service. Affirmative roll call vote unanimous, 4/0, Erdahl, Strait, Zuber absent. The Mayor declared the resolution adopted. Mayor McDonald proclaimed May 27 -June 2, 1984, as Tourism Week; May 23, 1984, as Thuy Pham Day; May 209 1984, as National Public Works Week. The Mayor announced an award from the Historic Preservation Commission, to Fred W. Kent, as the recipient of the first Preservation Week award to acknowl- edge Mr. Kent's efforts to photographically document historic structures within the community. The Mayor noted the award is one that is very well deserved. The Mayor announced the addition of one item to the Consent Calendar: transfer of a beer permit for Bob's University Shell and two items to the Planning & Zoning Matters: resolution approving the preliminary plat of Highlander Development and a resolution approving the final plat of the Highlander Development, First Addition. Moved by Dickson, seconded by Ambrisco, that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as amended: Approval of official Council actions of the reg. mtg., 5/8/84, as published, subject to correction, as recommended by the City Clerk. Minutes of Boards and Commissions: Design Review Comm. - 5/9/84; Committee on Community Needs - 5/10/84; Mayor's Youth Employment Bd. -4/25/84; Housing Appeals Bd. - 4/9/84; Sr. Center Comm. - 4/11/84; Historic Preservation Comm. - 4/12/84 and 4/19/84; Planning and Zoning Comm. -4/19/84 and 5/3/84. Permit Motions and Resolutions: Approving Class A Liquor & Sunday Sales for V.F.W., LeRoy E. Weekes Post #3949 dba V.F.W., LeRoy E. Weekes Post 03949, 609 Hwy. #6 Bypass, E. Approving Class C Liquor for Spayer & Co., Ltd., dba The Airliner, 22 S. Clinton. Approving Class C Liquor & Sunday Sales for Pershell Corporation dba Colonial Lanes, 2253 Hwy. 218 S. Approving Class C Liquor License for Gary M. Fitzpatrick dba Fitzpatrick's-, 525 S. Gilbert. Approving Class C Beer & Sunday Sales for Knox Corporation dba Knox Kerr-McGee Station, 2229 Muscatine Avenue. Approving Class C Beer & Sunday Sales for M. Dean Jones dba Michael's Cheese & Gourmet, Ltd., 201 S. Clinton Street. RES. 84-106, Bk. 82, p. 388, ISSUING CIGARETTE PERMIT. Approving application for transfer of beer permit for Bob's University Shell, 323 E. Burlington to 1910 S. Gilbert. Motions: Approving disbursements in the amount of $1,799,752.41 for the period of April 1 thru April 30, 1984, as recommended, by the Finance Director, subject to audit. Council Activities May 22, 1984 Page 2 Resolutions: RES. 84-107, Bk. 82, p. 389, ACCEPTING THE WORK FOR THE LINN STREET IMPROVEMENT PROJECT. RES. 84-108, Bk. 82, p. 390, ACCEPTING THE WORK FOR THE ROCKY SHORE BIKEWAY PROJECT. RES. 84-109, Bk. 82, pp. 391-392, AUTHORIZING EXECUTION OF A CONTRACT WITH IOWA -ILLINOIS GAS AND ELECTRIC COMPANY FOR INSTALLATION & MAINTENANCE OF ELECTRIC PRIMARY DISTRIBUTION SYSTEM. RES. 84-110, Bk. 82, p. 393, APPROVING THE AMENDED BYLAWS OF THE RESOURCES CONSERVATION COMMISSION. Correspondence: Human Rights Commission thanking the Council for its open-minded approach to the.proposed changes in the Human Rights Ordinance. Lee Sprague regarding the proposed 1% city electrical franchise fee, referred to the City Mgr. for reply. Fair Rent Coalition regarding industrial revenue bonds. Philip Leff representing Frantz Construction Company regarding the expiration date of the construction moratorium on the east side of Iowa City, referred to the City Mgr. for reply. Hawkeye Cablevision regarding the cable television franchise, to be officially received and placed on file. Roberta Patrick regarding the ban on con- struction on Iowa City's east side, to be officially received and placed on file. Chamber of Commerce supporting construction of a foot -bridge across the river during the reconstruction of the Iowa Avenue bridge. Walter J. Foley regarding Scott Blvd., referred to the City Mgr. for reply. Herbert M. Lyman regarding Scott Blvd., referred to the City Mgr. for reply. Memoranda from the Traffic Engineer regarding: Parking prohibition on Commercial Court; Parking prohibition on Frontage Road between Lakeside Apartments and Highway 6; Parking prohibition on the south side of Whiting Avenue; Parking prohibition on Ridge Road regarding NO PARKING sign; Parking prohibition on Ridge Road regarding NO PARKING HERE TO CORNER sign; Parking prohibition on the south side of Whiting Avenue. Memo from the Civil Service Commission submitting certified lists of applicants for the following positions: Maintenance Worker II/Streets and Sanitation Divi- sion; Senior Building Inspector/Housing and Inspection Services; AM Operations Supervisor/Transit Division; PM Operations Supervisor/Transit Division; Maintenance Worker III/Landfill Division; Construction Inspector II/Engineering Division; Police Desk Clerk/Police Department. Application for the Use of City Plaza: University of Iowa Foundation to telecast in front of the Fieldhouse on 6/3/84, as part of a network telethon to benefit the Iowa Children's Health Care Center, approved. Applications for the Use of Streets and Public Grounds: University of Iowa Homecoming Parade on 9/28/84, approved. Third Annual McDonald's Mother's Day Run on 5/13/84, approved. Iowa City Striders to have the Strider's Hospice Marathon on 10/14/84, approved. Affirmative roll call vote unanimous, 4/0, Erdahl, Strait, Zuber absent. The Mayor declared the motion carried. The recommendation of the Planning and Zoning Comm. to forward no recommen- dation to the City of Coralville regarding the preliminary and final plat of Reeve's First Subdivision in Johnson County, located north of I-80 and west of I-380, noted. Council Activities May 22, 1984 Page 3 Moved by Ambrisco, seconded by Dickson, to adopt RES. 84-111, Bk. 82, pp., 394-395, CONSENTING TO THE VACATION OF A PORTION OF THE PLAT OF STURGIS CORNER ADDITION, PART II. Affirmative roll call unanimous, 4/0, Erdahl, Strait, Zuber absent. The Mayor declared the resolution adopted. Moved by Ambrisco, seconded by Dickson, to defer items 6c and 6d, until 6/5/84, an ordinance to rezone 3.52 acres of First Avenue extended from ID -RS to RS -5, and a resolution approving the preliminary plat of First and Rochester Addition, Part Two. The Mayor declared the motion to defer carried unani- mously, 4/0, Erdahl, Strait, Zuber absent. Moved by Baker, seconded by Ambrisco, that the ORDINANCE TO AMEND THE ZONING ORDINANCE TO PERMIT SPECIALIZED PRIVATE SCHOOLS IN THE RM -12 ZONE UNDER CERTAIN CONDITIONS AND TO PERMIT THE WAIVER OF ZONING REQUIREMENTS IN THE DEVELOPMENT OF HISTORIC STRUCTURES IN THE RM -12 ZONE, be given second vote for passage. Affirmative roll call vote unanimous, 4/0, Erdahl, Strait, Zuber absent. The Mayor declared the motion carried. Moved by Dickson, seconded by Ambrisco, to adopt RES. 84-112, Bk. 82, p. 396, APPROVING THE PRELIMINARY PLAT, PLANNED DEVELOPMENT PLAN AND LARGE SCALE RESIDENTIAL DEVELOPMENT PLAN OF HUNTER'S RUN SUBDIVISION, PARTS 2-8, AND THE FINAL SUBDIVISION PLAT, PLANNED DEVELOPMENT PLAN AND LARGE SCALE RESIDENTIAL DEVELOPMENT PLAN OF HUNTER'S RUN SUBDIVISION, PARTS 2 AND 3, JOHNSON COUNTY, IOWA. Affirmative roll call vote unanimous, 4/O, Erdahl, Strait, Zuber absent. The Mayor declared the resolution adopted. Moved by Ambrisco, seconded by Dickson, that ORD. 84-3184, Bk. 23, pp. 121-123, APPROVING THE FINAL PLANNED DEVELOPMENT PLAN OF HUNTER'S RUN SUBDIVI- SION, PARTS 2 AND 3, be passed and adopted. Affirmative roll call vote unanimous, 4/0, Erdahl, Strait, Zuber absent. The Mayor declared the ordinance adopted. Moved by Ambrisco, seconded by Baker, to adopt RES. 84-113, Bk. 82, p. 397, APPROVING THE PRELIMINARY PLAT OF HIGHLANDER DEVELOPMENT LOCATED IN THE NORTHEAST CORNER OF THE INTERSECTION OF HIGHWAY 1 AND I-80. Affirmative roll call vote unanimous, 4/0, Erdahl, Strait, Zuber absent. The Mayor declared the resolution adopted. Moved by Ambrisco, seconded by Baker, to adopt RES. 84-114, Bk. 82, pp. 398-400, APPROVING THE FINAL PLAT OF THE HIGHLANDER DEVELOPMENT, FIRST ADDI- TION. Affirmative roll call vote unanimous, 4/0, Erdahl, Strait, Zuber absent. The Mayor declared the resolution adopted. A public hearing was held on Iowa City Transit's FY85 Application for Iowa DOT State Transit Assistance in the amount of $207,841. No one appeared. A public hearing was held on Plans, Specifications, Form of Contract and Cost Estimate for the FY85 Asphalt Resurfacing Program. No one appeared. Moved by Ambrisco, seconded by Dickson, to adopt RES. 84-115, Bk. 82, p. 401, ADOPTING PLANS, SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATE COST FOR THE FY85 ASPHALT RESURFACING PROGRAM AND AUTHORIZING BIDS TO BE RECEIVED JUNE 12, 1984, AT 10:00 A.M. Affirmative roll call vote unanimous, 4/0, Erdahl, Strait, Zuber absent. The Mayor declared the resolution adopted. Council Activities May 22, 1984 Page 4 A public hearing was held on FY84 Operating Budget Amendment. No one appeared. Moved by Ambrisco, seconded by Dickson, to adopt RES. 84-116, Bk. 82, pp. 402-403, AMENDING THE CURRENT BUDGET FOR THE FISCAL YEAR ENDING JUNE 30, 1984. Affirmative roll call vote unanimous, 4/0, Erdahl, Strait, Zuber absent. The Mayor declared the resolution adopted. A public hearing was held on FY84 Proposed Capital Projects Fund Budget. No one appeared. Moved by Ambrisco, seconded by Dickson, to adopt RES. 84-117, Bk. 83, pp. 404-411, ADOPTING THE CAPITAL PROJECTS FUND BUDGET FOR THE FISCAL YEAR ENDING JUNE• 30, 1984. Affirmative roll call vote unanimous, 4/0, Erdahl, Strait, Zuber absent. The Mayor declared the resolution adopted. The Mayor announced one vacancy on the Human Rights Commission for an unexpired term ending 1/1/87, appointment to be made at the 7/3/84 City Council meeting. Councilmember Baker asked what Iowa City does to monitor the nitrate level in our water, what the current level is and do we have any potential problems with that. The City Manager stated that the water is regularly monitored and that staff will prepare a report for Council. Councilmember Ambrisco thanked Professor Thomas Carlton for the tour of the Plum Grove Farm last Saturday. He acknowledged the work of the Iowa Conservation Commission, the State Historic Preservation Office and Department of Anthropology of the University of Iowa. He encouraged everybody to take advantage of the archaeological discovery. Mayor McDonald concurred. Councilmember Dickson questioned the current parking restrictions on Westwinds Drive. Staff will report. Councilmember Dickson reported on her attendance to a CPR class held at the fire station, very professionally done and well attended. City Mgr. announced that Doug Boothroy will be appointed the new Director of Housing and Inspection Services, effective 5/29/84. Recommendations of the Design Review Comm. noted as follows: (1) The Design Review Committee recommends approval of the replacement awning for 114 E. College St. (Jackson's Gifts and China) on City Plaza. The Committee would also look forward to reviewing plans for the future restoration of the building because of the importance of the building to City Plaza. (2) The Design Review Committee recommends the concept of permanent building extensions on the City Plaza is not desirable because of the negative functional and aesthetic impacts upon the City Plaza. The Committee recommends seasonal and other temporary uses. It was noted the Historic Preservation Commission might have some concerns with extensions added onto older buildings. Recommendations of the Committee on Community Needs noted as follows: In light of a recent request for'IRB's for elderly housing, CCN recommends that the City Council issue no IRB's for housing until the new IRB policy has been established. CCN has concerns regarding this project but does not currently have enough information. The concerns are as follows: (1) Is this the most Council Activities May 22, 1984 Page 5 appropriate place to build housing for middle-income elderly? (2) The reported rents seem high. (3) There appears to be a greater need for low-income housing for the elderly. (4) Could the percent of required units for low-income persons be more than 20%. CCN wishes to alert the Council to its concerns, prior to a decision on the request for IRB's for the elderly housing project. Moved by Dickson, seconded by Ambrisco, to adopt RES. 84-118, Bk. 82, pp. 412-416, MAKING AWARD OF CONTRACT FOR THE HIGHWAY 11/INTERSTATE 80 SEWAGE PUMPING FACILITIES PROJECT TO SULZBERGER EXCAVATING, INC. OF MUSCATINE, IOWA, for $251,664. Affirmative roll call vote unanimous, 4/0, Erdahl, Strait, Zuber absent. The Mayor declared the resolution adopted. Moved by Ambrisco, seconded by Baker, to adopt RES. 84-119, Bk. 83, pp. 417-422, ORDERING CONSTRUCTION OF CERTAIN PUBLIC IMPROVEMENTS (ROCHESTER AVENUE RESERVOIR AND PUMPING STATION) AND FIXING JUNE 5, 1984, AS THE DATE FOR PUBLIC HEARING THEREON AND TAKING OF BIDS THEREOF. Affirmative roll call vote unanimous, 4/0, Erdahl, Strait, Zuber absent. The Mayor declared the resolu- tion adopted. Moved by Dickson, seconded by Ambrisco, to adopt RES. 84-120, Bk. 82, p. APPLICATION423, ESTABLISHING NPUBLIC HEARING NHFIOWA CITY'S FORFINANCIALASSISTANCETOPURCHASETRANSIT COACHES. T OAHEST Affirmative roll call vote unanimous, 4/0, Erdahl, Strait, Zuber absent. The Mayor declared the resolution adopted. Moved by Ambrisco, seconded by Dickson, to adopt RES. 84-121, Bk. 82, pp. 424-425, AUTHORIZING THE FILING OF A SECTION 3 GRANT WITH THE URBAN MASS TRANSPORTATION ADMINISTRATION, U.S. DEPARTMENT OF TRANSPORTATION, UNITED STATES OF AMERICA, FOR A GRANT TO PURCHASE TRANSIT EQUIPMENT. Affirmative roll call vote unanimous, 4/0, Erdahl, Strait, Zuber absent. The Mayor declared the resolution adopted. The Mayor acknowledged the gift from Eagle Club Aries 695, of a fire hydrant robot, "A.L.E.R.T. ROBOT FIRE," to the Iowa City Fire Department. Firefighter Richard Craig gave a short demonstration and presented representa- tives of the Eagles Club with an award from the Professional Firefighters Association. A contest to name the robot will be held in October. Moved by Ambrisco, seconded by Baker, to adopt RES. 84-122, Bk. 82, pp. 426-427,.AN AMENDMENT TO THE INDUSTRIAL REVENUE BOND POLICY FOR THE CITY OF IOWA CITY, IOWA, ENLARGING THE CHAPTER 403 AREA ELIGIBLE TO APPLY FOR INDUS- TRIAL REVENUE BONDS. Affirmative roll call vote unanimous, 4/0, Erdahl, Strait, Zuber absent. The Mayor declared the resolution adopted. Moved by Baker, seconded by Ambrisco, to adopt RES. 84-123, Bk. 82, pp. 428-440, REGARDING THE ISSUANCE OF NOT TO EXCEED $900,000 IN AGGREGATE PRINCI- PAL AMOUNT OF COMMERCIAL DEVELOPMENT REVENUE BONDS (JACKSON SQUARE ASSOCIATES PROJECT) OF THE CITY OF IOWA CITY, IOWA, DIRECTING PUBLICATION OF NOTICE OF INTENTION TO ISSUE, CALLING A PUBLIC HEARING ON THE PROPOSAL TO ISSUE SAID BONDS AND AUTHORIZING EXECUTION OF A MEMORANDUM OF AGREEMENT. Karen Kubby and Atty. Joe Holland .appeared. Councilmember Baker asked if the first reading will be voted on at the 6/19/84 public hearing. City Atty. explained that the hearing would require no other action. Affirmative roll call vote unanimous, 4/0, Erdahl, Strait, Zuber absent. The Mayor declared the resolution adopted. Council Activities May 22, 1984 Page 6 Moved by Ambrisco, seconded by Dickson, to adopt RES. 84-124, Bk. 82, p. 441, ENGAGING AUDITOR FOR THE YEAR ENDING JUNE 30, 1984, MCGLADREY HENDRICKSON & PULLEN. Affirmative roll call vote unanimous, 4/0, Erdahl, Strait, Zuber absent. The Mayor declared the resolution adopted. Moved by Ambrisco, seconded by Dickson, that the ORDINANCE TO AMEND THE PROVISIONS OF CHAPTER 8, ARTICLE II OF THE CITY CODE OF ORDINANCES (THE BUILDING CODE), RELATING TO DRAFT STOPS AND TO ALLOW PERMANENT COVERINGS OVER PUBLIC WALKWAYS, be given first vote for passage. The Mayor stated the reason• for the amendment was the type of covering needed to be put over the.walkway. Affirmative roll call vote unanimous, 4/0, Erdahl, Strait, Zuber absent. The Mayor dec?*red the motion carried. Moved by Ambrisco, seconded by Baker, that ORD. 84-3185, Bk. 23, pp. 124-148, AMENDING CHAPTER 18 OF THE IOWA CITY CODE OF •ORDINANCES (HUMAN RIGHTS), be passed and adopted. Councilmembers noted the work and effort of the many people in finalizing this ordinance. Affirmative roll call vote unani- mous, 4/0, Erdahl, Strait, Zuber absent. The Mayor declared the ordinance adopted. Moved by Dickson, seconded by Ambrisco, to adjourn 8:15 P.M. The Mayor declared the motion carried unanimously, 4/0, Erdahl, Strait, Zuber absent. JOHN MCDONALD, MAYOR 1:7.1 INCE40 i �3 Informal Council Discussion May 29, 1984 Informal Council Discussion: May 29, 1984, 6:35 p.m. in the Conference Room at the ivic en er. ayor John McDonald presiding. Council Members Present: McDonald, Dickson, Baker, Strait, Ambrisco, Erdahl. Absent:u er. Staff Present: Berlin, Melling, Jansen, Karr, Hauer. Tape-recorded: Reel 84-C46, Side 1, X1145 -End, Side 2, 1 -End; Reel 84-C47, i�I, A1-171. OLD LIBRARY REDEVELOPMENT: Reel 84-C46, Side 1 City Attorney Jansen stated that Atty. John Cruise representing GWG Investments drafted an amendment to the development agreement. Jansen reviewed the proposed amendment from GWG which included the following: transfer delayed until September 10, 1985, for the parking lot (lots 1 and 2); that GWG be granted an additional 18 month period of time to meet the minimum investment requirement of the agreement; and GWG will not con- struct an addition to the existing library building for the purposes of meeting the investment requirements. However, GWG may, at its own option, elect to construct part of a new building on the portion of Lot 3 along College Street and the cost of such construction on Lot 3 will contribute to GWG's investment requirement. Cruise explained that GWG doesn't want to give up the right to get credit towards the 300 percent requirements. Cruise reviewed two plans to build a 641490' building fronting College Street or a larger building on the entire lot. In response to McDonald, Jansen stated the Council has final design approval. The Council discussed the 18 month extension on the parking lot, downtown parking needs, the 300 percent expenditure on improvements requirement, the proposed building plans, and the original bidding requirements. Council directed City Attorney Jansen to write an opinion regarding decreasing the 300 percent requirement and a proposed amendment to the original agreement that would include the reduction of the 300 percent requirement, exten- sion of time period to fulfill the requirement, and the 18 month parking lot extension. Council will schedule another discussion in three weeks. SIDEWALK CAFES IN OUTDOOR SERVICE AREAS: Reel 84-C46, Side 2 McDonald noted that Bushnell's doesn't comply with the outdoor service area criteria as previously agreed upon by the Council. Berlin stated that Gabe's also raised concerns about not being able to comply with the criteria due to the rear entrance use. Council discussed eliminating screening requirements, grandfathering requirements for established businesses, and rewriting the criteria. Council agreed to grandfather the outdoor service area criteria for establishments already in operation. A revised policy will be prepared for Council consideration on June 5th. Regarding sidewalk cafes, Jansen explained that if a cafe has a liquor and/or beer permit, and extends business out onto the public right-of-way, the City cannot regulate hours of service on that public right-of-way. The State would consider the public right-of-way as part of the same premise 2 because the State requires a diagram and dram shop coverage of the utilized public right-of-way area on the license application. Council agreed to allow non-alcoholic sidewalk cafes and not consider requests for sidewalk cafes from establishments that have a liquor or beer license. VIDEOTAPE - SEWAGE TREATMENT PLANT PRIVATIZATION: Reel 84-C46, Side 2 Viewing of the sewage treatment plant videotape was postponed for two 3 weeks. COUNCIL TIME: Reel 84-C46, Side 2 I 1. Mayor McDonald reminded the Council that meetings may be longer due to the summer Council schedule. I j 2. McDonald stated that the FAA has requested a meeting on June 6th to discuss the airport proposal. Mayor McDonald, Robert Jansen, Wayne Overman, Fred Zehr, and Russ Schmeiser will attend the meeting in Kansas City. 3. Ambrisco suggested that Council members read the article "Tips for Newly Elected" from the current issue of Iowa Municipalities. 4. Ambrisco expressed his dissatisfaction with the State's ability to override the City's decision 'on liquor license approvals, i.e. Wilke's. 5. In response to Baker, Berlin said staff will follow-up on a citizen's lost bus pass. 6. In response to Strait, Jansen said no hearing date has been set in the declaratory judgment filed by Atty. Zimmerman representing Dooley's (re sign). t i 7. Strait quested the quick -paced schedule for the low- to moder- ate -income housing project scheduled by Jim Clark. He also requested Council consider the questions and suggestions made by CCN regarding the Clark project. McDonald explained that Clark's attorney, Joe Holland, would be present at the public hearing to answer questions. 8. In response to McDonald, Berlin explained that the historic preserva- tion intern will he paid by certified local government grant money. The grant can be reapplied for in future years. 9. Berlin stated the City will monitor spending to avoid problems that could occur due to property tax collection delinquencies. The City will work to maintain the $700,000 carryover balance. McDonald asked that Berlin inform Council if budget problems arise. 10. In response to Strait, McDonald said that plumbing problems at Dooley's has been resolved. 11. Berlin stated that the federal government will not approve the bidding of the pedestrian bridge as an alternative along with the Iowa Avenue bridge bid. Council agreed to include the footbridge in the Iowa Avenue bridge bid proposal. .Z 12. Helling requested Council to contact him regarding their vacation schedules. EXECUTIVE SESSION: Moved by Baker, seconded by Erdahl, to adjourn to executive session under Section 28A.5F, to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable to that individual's reputation evaluation.) Affirmative d that vrolllcalluvote unanimous, uest a closed e610, iubession rCabsent.�aThe Mayor declared the motion carried and adjourned to executive session, 8:15 P.M. INFORMAL COUNCIL DISCUSSION . JUNE 4, 1984 Informal Council Discussion: June 4, 1984, 6:30 p.m, in the Conference Room at the Civic Center. Mayor John McDonald presiding. Council Members Present: McDonald, Erdahl, Strait, Baker, Ambrisco, Dickson. Absent: Zuber. Staff Members Present: Berlin, Helling, Jansen, Karr, Franklin, Lundell, Knight, rac e nosh, Shaffer, Schmadeke, Bieri, Davidson, Fowler. Tape Recorded: Reel 84-C47, Side 1, 171 -End, Side 2, All; 84-C48, Side 1, All, i e 2,-1-368. Planning & Zoning Recommendation of the Plannin & Zonin Commission to recommend denial of the rezon na from to RS of one tract ocated two miles north of I -U on Franklin said the County Zoning Commission recommended approval because the tract is surrounded by property zoned something other than Al. The Iowa City Planning & Zoning Commission recommends denial because the request is inconsistent with the Johnson County/Iowa City Fringe Area Policy Agreement. City staff also recommends denial. Setting a public hearing to amend the tree regulations, Section 36-72 of the n,.,t.,.. n.d;....�e In answer to a question from Strait, Franklin said that this amendment and the next two amendments were investigated by the new tree ordinance. Setting a Dublic hearina to amendment the off-street Darkina reauirements to No discussion. i Setting a put rdina In response to Strait, Franklin said the tree amendments are of a practical, not an aesthetic, nature. Public hearina to amend the off-street Darkina design standards and loca- No discussion. Pubic hearina Byington Road. No discussion. n I ch nce 2 The Council discussed the City's street naming plan. of 1i minary plat of Deer Hill Subdivision located one-half mi In response to Strait, Knight said that the subdivision uses septic tanks rather than the City sewer. The Johnson County Health Department oversees septic tank location. to This item will be discussed separately later this evening. No discussion. Rezone 3.52 acres east of First Avenue extended from ID -RS to RS -5. McDonald noted that there will not be six votes at the June 5 meeting to allow a waiver of the readings. Approve the preliminary plat of First and Rochester Addition Part 2. Consideration of this resolution will be deferred until the ordinance is approved rezoning the addition from ID -RS to RS -5. In response to Strait, Franklin said that this land is under a building moratorium. 209 Myrtle. Reel 84-C47, Side 1 Knight summarized the history of the rezoning request for 209 Myrtle. In response to Strait, Knight said there is no time table for Council action on rezoning applicants. Jansen said that there are no administrative rights built into the rezoning process. Mrs. Hsu said that she doesn't wish to make trouble, only to receive fair treatment. In response to Berlin, Jansen said that there ys nothing to keep Mrs. Hsu from refiling her application if the Council does not act. Baker said that rezoning the property to allow apartments would add to the overcrowding problem. Knight reviewed develop- ment in the area. Strait said that he is in favor of returning the matter to Planning and Zoning in an attempt to reach a solution. The objections raised by Attorney Cynthia Parsons for area residents don't apply because the application was delayed by Planning and Zoning. Knight said that RM -20 is the only other possible transitional zone since adoption of the new Zoning Ordinance. Council requested further study by Planning and Zoning with an effort to maintain a transition zone in the area. 3 Mercy Hospital signage for parking lot. Reel 84-C47, Side 2 Knight said that staff agrees with the hospital proposal on everything except for the color of the signs. Marty Meisel, Hansen Lind Meyer, said that the hospital wants to have a unified color scheme for the hospital traffic control signs. Council granted the request by Mercy for brown signs with white lettering. Knight said a correction in the sign placement will be made before the June 5 meeting. Berlin said insurance should be obtained by Mercy Hospital to provide necessary protection for the City. Sale of cable TV franchise. Reel 84-C47, Side 2 Strait suggested that the Council should wait for Nicholas Johnson's report before limiting negotiation to the 11 issues recommended by the majority of the Commission. Berlin explained that City staff and members of the Broad- band Telecommunications Commission would meet with the company and Johnson's recommendations can be considered when he presents them to the Council. Council has final approval of any sale. The Council agreed to direct staff to negotiate the Commission's recommended issues and requested an explanation of items Nos. 3, 8 and 11. FY83 audit report. Reel 84-C47, Side 2 Vitosh said this will be the last year for a late audit report. David Johansen, rep. McGladrey, Hendrickson, said that the computerization of special assessment records, recommended last year, has proven unnecessary because the county has provided the information. The auditor also recom- mended last year to place the City's fixed asset inventory on the computer to improve identification process but this has proved unfeasible currently. Considerable improvement has taken place in segregation of duties in the cash disbursement area, accounting in the area of computer checks, and the lack of security for access to the computer. Both compliance problems and federal grant procedures have been corrected. Jane Rundell, representing the accounting firm, detailed computer security and documentation improvements over the last year. She recommended written planning in case of computer down time, particularly when key personnel are absent. In response to Erdahl, Rundell said no material weaknesses existed in the system that were required to be reported to federal or state agencies. In response to Ambrisco, Rundell said back ups are kept off site for the computer system. Ambrisco asked about providing guarantees against a short fall in the City's $700,000 surplus in light of changed state funding policy. Vitosh and Berlin said budget preparation helps to avoid a short -fall. The Council discussed the new state funding procedure. In answer to a question from Baker, Vitosh said that income from investments was down this year because of lowered interest rates. Capitol Street parking ramp alterations. Reel 84-C47, Side 2 A representative from HLM showed a diagram of proposed Capitol Street parking ramp alterations to improve traffic flow. The changes include changing traffic flow to allow the Clinton Street entrance to reopen. Cars entering and exiting at Capitol Street would be diverted from the Clinton Street exit. Bids for the $100,000 project could be opened June 28 with the contract awarded July 3. Twenty parking spaces will be lost but actual capacity may improve because of the improved circulation. Construction 10. Ambrisco said that Hillsboro Apartments parking lot on the south side of Nest Benton should be investigated because of the faulty maintenance. 11. Baker and Strait said that debris on North Dubuque represents a danger. The Council discussed the general problem of debris left on streets near construction sites. A press release on City policy will be released. 4 should take 6-8 weeks. Minimum head room in the ramp will remain the same. Vitosh noted that this construction will not alleviate all the delay in the ramp. The ramp was not designed to accept vertical expansion while the Dubuque Street ramp will accept two more stories. The Capitol Street ramp will be open through construction. Council voiced support for the project. Sewage treatment plant privatization. Reel 84-C48, Side 1 The Council saw a videotape on privatization of sewage treatment plants. Berlin reviewed the interest shown in privatization from firms such as Chandler and Fletcher. Council Agenda and Council Time. Reel 84-C48, Sides 1 and 2 1. Baker said that he hopes to hear from a representative from the pharma- ceutical development systems at the June 5 meeting. 2. (Agenda item 21.) In response to Baker, Berlin said that there is no } problem with the City's accepting the donation of land from Phil Phillips. s. 3. (Agenda item 27.) Baker noted that skateboards will be discussed at the June 5 meeting. I4. Helling said that changes to the outdoor service area criteria include changing maximum height of fencing and establishing a hearing procedure (� for revocation of permits. A resolution approving the criteria is on the agenda. 5. Strait noted his May 21 request re the Senior Center evaluation. Berlin ii said that staff is compiling the information and a memo is forthcoming. 6. Strait said that the City's women and minority business enterprise program should encourage women and minority participation in local construction. Berlin and Jansen said the City already has a policy regarding participation. 7. In response to Baker, Berlin said the the Council should individually tour South Johnson Street parking situation to allow discussion at the June 18 informal meeting. I 8. Baker requested an update of the Housing Code amendment re stripping of hard surfaced parking lots and suggested it be made retroactive. 9. In answer to a question from Baker, Berlin said that the housing survey isn't completed but preliminary information will be provided to the Council. 10. Ambrisco said that Hillsboro Apartments parking lot on the south side of Nest Benton should be investigated because of the faulty maintenance. 11. Baker and Strait said that debris on North Dubuque represents a danger. The Council discussed the general problem of debris left on streets near construction sites. A press release on City policy will be released. 5 + 12. In response to Dickson, Berlin said the walkway between Bushnell's and the new hotel will be handicapped accessible. 13. Strait noted that median cross -cuts made for construction often aren't repaired. 14. McDonald said that the Council received an invitation'to attend the 25th wedding anniversary open house for John and Janet Suchomel. Individual Council members are encouraged to attend the June 24 reception at Ecumenical Towers from 2-4 p.m. 15. McDonald said that preliminary information has been received from the National League of Cities about the Indianapolis convention. The convention will be held in November. 16. McDonald received a request to make Bill Sackter Day an annual event. Baker suggested that the City change the subdivision ordinance enabling the City to name streets as an honorarium for historical places or significant people. Berlin will request the Planning Department to draft a policy on renaming streets. 17. Baker questioned the spelling of the word cemetery on the Oakland Cemetery signs. 18. Berlin reported on the grievance currently on file with the Fire Depart- ment. Tony Fiala is resigning from the Fire Department and is requesting sick leave payment. Berlin stated that the City should take a strong stance against paying the sick leave. Executive Session. Moved by Erdahl, seconded by Strait, to adjourn to executive session under i Section 28A.5B, to discuss strategy with Council in matters that are pres- ently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation. Affirmative roll call vote unanimous, 6/0, Zuber absent. The Mayor declared the motion carried and adjourned to executive ! session at 9:10 p.m. i i