HomeMy WebLinkAbout1984-06-05 Info Packet.�
City of Iowa City
MEMORANDUM
Date: May 25, 1984
To: City Council
From: City Manager
Re: Informal Agendas and Meeting Schedule
May 28, 1984 Monday
MEMORIAL DAY - CITY OFFICES CLOSED
May 29, 1984 Tuesdav
6:30 - 8:30 P.M. Conference Room
6:30 P.M. - Old Library Redevelopment
6:45 P.M. - Sidewalk Cafes and Outdoor Service Areas
7:00 P.M. - Video Tape - Sewage Treatment Plant Privatization
7:15 P.M. - Council time - Council committee reports
7:30 P.M. - Evaluation of City Manager - Executive Session
June 4, 1984 Monday
6:30 - 9:00 P.M. - Conference Room
6:30 P.M. - Review Zoning Matters
6:45 P.M. - Rezoning of 209 Myrtle -Avenue
6:55 P.M. - Sale of Cable TV Franchise
7:15 P.M. - Newspaper Vending Machines
7:30 P.M. - Shared Housing Program
7:50 P.M. - FY83 Audit Report
8:05 P.M. - Capitol Street Parking Ramp Alterations
8:20 P.M. - Council Agenda, Council Time, Council Committee Reports
June 5, 1984 Tuesda
7:30 P.M. - Regular Council Meeting - Council Chambers
June 12, 1984 Tuesday
NO INFORMAL COUNCIL MEETING - SUMMER SCHEDULE
June 18, 1984 Monday
6:30 - 8:30 P.M. - Conference Room
6:30 P.M. - Tour New Transit Facility
7:30 P.M. - Review Zoning Matters
7:50 P.M. - Revised IRB Policy
8:15 P.M. - Council Agenda, Council Time, Council Committee Reports
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June 19 1984 Tuesday
7:30 P.M. - Regular Council•Meeting - Council Chambers
PENDING LIST
Priority A: Utility Franchise
Blackhawk Minipark Improvements
Meeting with County Board of Supervisors (June 27, 1984)
Priority B: Duty/Procedure Changes - Housing and Inspection Services
Lower Ralston Creek Parcels - Use and Configuration
Congregate Housing Development Alternatives
Iowa Theater Type Problems
Northside Lighting Project Report
Minimum Open Space Requirements
Housing Market Analysis Update
Priority C: Housing Inspection Funding Policy
Willow Creek Park Sidewalk
North Dodge/Old Dubuque Road Project
Appointment to Human Rights Commission - July 3, 1984
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City of Iowa City
MEMORANDUM
DATi: May 25, 1984
TO: City Council
FROM: City Manager
If: Staff Review of Waste Water Project Proposals
The purpose of this memorandum is to confirm the process for staff review
of the waste water project proposals.
1. Twelve proposals were received. The list of firms submitting
proposals is Enclosure 1. All proposals are being sent to the
City Council.
2. The evaluation criteria to be utilized by the staff is Enclosure
2.
3. A copy of the request for proposals is Enclosure 3. Attachment
5 of that enclosure provides the time schedule and selection
process. Please consider the time schedule to be a guide rather
than an absolute. If a couple of the proposals clearly are
superior, we may wish to consider a "shortened" or otherwise
revised schedule and process.
4. In consultation, the Mayor and the Manager have determined that
the staff review team will consist of the City Manager, the
Director of Public Works, the Finance Director, the Director
of Planning and Program Development, Mr. Noel Willis and Mr.
Richard Burger. In addition, the Mayor will serve as an ex -
officio member of the review team. The University also may
wish to have a couple of representatives sit in on the review
sessions.
If you have any questions, please contact me.
cc: Staff Review Team
Noel Willis
Richard Burger
IL .
WASTE WATER PROJECT PROPOSALS
Stanley Consultants
Stanley Building
Muscatine, Iowa 52761
Mr. Michael E. Hunzinger
Project Administrator
DeWild Grant Reckert & Associates Co.
1001 Office Park Road
Suite 300
West Des Moines, Iowa 50265
Mr. Edward L. Cable, Vice President
Principal -in -Charge and Project Coordinator
Enclosure 1
(319) 264-6600
(515) 225-8346
Sverdrup & Parcel and Associates, Inc. (314) 436-7600
801 North Eleventh
St. Louis, Missouri 63101
Mr. Richard C. Vedder
Project Manager
Harry Hendon and Associates, Inc.
Southcrest Building, Suite 100
1025 Montgomery Highway
Birmingham, Alabama 35216
Mr. Stanley W. Nelson
Brown and Caldwell
P. 0. Box 8045
Walnut Creek, California 94596-1220
Mr. Michael J. Donovan
Project Manager
CH2M
310 West Wisconsin Avenue
Suite 700
P. 0. Box 2090
Milwaukee, Wisconsin 53201
Mr. Gerald W. Foess
Project Manager
(205) 823-7480
(415) 937-9010
(414) 272-2426
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Metcalf & Eddy
85 West Algonquin Road
Suite 500
Arlington Heights, Illinois 60005-4422
Mr. Charles E. Pound
Principal -in -Charge
Burns & McDonnell
4800 East 63rd Street
P. 0. Box 173
Kansas City, Missouri 64141
Mr. Joel A. Cerwick
Project Manager
Williams & Works
611 Cascade W. Parkway S.E.
Grand Rapids, Michigan 49506
Mr. Theodore C. Williams
Envirodyne Engineers, Inc.
12161 Lackland Road
St. Louis, Missoudi 63146
Mr. Mark Kroenig
The Parsons Corporation
100 West Walnut Street
Pasadena, California 91124
Mr. Michael A. Sweet
Donohue & Associates, Inc.
4738 North 40th Street
Sheboygan, Wisconsin 53081
Mr. Lee J. Glueckstein
Project Manager
(312) 228-0900
(816) 333-4375
(616) 942-9600
(314) 434-6960
(213) 440-2000
(414) 458-8711
0
Name of Reviewer
WASTE WATER PROJECT
EVALUATION CRITERIA
Enclosure 2
May 23, 1984
Name of Firm
(Items correspond to the numbered questions in Attachment 4 of Alternative
Study, Request for Proposals, April 10, 1984.)
1. Qualifications of project manager (PM) (10 pts. max)
a. licensed and experienced (at least 10 years) 5
b. office location 5
- IC/CRS - 5
- Iowa - 3
- Midwest - 2
- Other - 0
2. Qualifications of Other Professionals (10 pts. max.)
-broad range of licensed and experienced skills in a variety of disci-
plines.
3. Team Members (no points)
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4. Team working together (10 points)
- all have worked together previously - 10 points
- some worked together previously - 5 points
- none worked together previously - 0 points
5. Team construction projects in last 3 years (10 points)
- 2 points for each project over $10,000,000
- 1 point for each project over $5,000,000
6. Completed waste water projects (50 points)
- 5 points maximum for each project outside of Iowa City temperature zone.
- 10 points maximum for each project -maximum of 5 rated projects.
7. Design Approach (30 points)
-Comprehensive (10)
-Innovative, but practical, realistic (10)
-extensive involvement by each team member (5)
-involvement of staff, Council, previous consultant, community, etc. (5)
8. List team members who are a minority business enterprise or a female
business enterprise - maximum of 5 points.
/06/
9. MBE/WBE participation (5 points)
10. Waste Water - privatization (30 points)
10 for each - maximum of 3.
11. Innovation (30 points)
10 for each process - maximum of 3
12. Work Schedule (10 points)
5 points for being realistic
5 points for less than 4 months
TOTAL: 200 MAXIMUM
r
IOWA CITY
WASTE
WATER
PLAN
ALTERNATIVE STUDY
/toy/
W
CITY
CIVIC CENTER
I
OF
410 E. WASHINGTON ST
April 10, 1984
IOWA CITY
IOWA CITY, IOWA 52240 ( 319) 356-5000
Re: Waste Water Program - Iowa City, Iowa
Dear Sir/Madam:
You are invited to submit qualifications and a proposal for reviewing the
status of Iowa City's waste water program and developing alternative
construction proposals in order to determine if such alternatives are more
cost effective than previously developed plans. The letter of July 30,
1982, (Attachment 1), and the memorandum of October 7, 1983 (Attachment
2), review the status of the project. The Summary of Alternatives
(Attachment 3) provides a synopsis of other alternatives.
Without Federal funding for the project, it does not appear the City could
finance the estimated total facility cost of $58,000,000. In addition,
the City wants to be assured that any construction project offers the most
cost effective and environmentally sound alternative, both short and
long-term, for achieving the goal of satisfactory waste water collection
and treatment.
Your task is to evaluate all existing facilities and previously prepared
reports and plans. Based on this review you are to prepare a detailed
report which recommends specific solutions for Iowa City's waste water
problems. The City seeks alternatives to existing proposals, only when
such proposals are less costly.
One of the alternatives shall include improvement and expansion of the
existing treatment plant. This alternative must indicate whether the
proposal is the most cost effective solution and will be adequate for
future growth. Your study must also include a review of the infiltra-
tion/inflow report and the sewer system evaluation study together with the
development of feasible alternative cost effective solutions, if any.
Your report will include a detailed description of facilities, cost
estimates, site requirements, sewer charges and financing methods. A
draft report will be prepared for staff review to ensure the feasibility
and comprehensiveness of your proposals.
All firms are invited to review the documents and plans previously
prepared by Veenstra & Kimm. In addition, Arthur Young and Company has
prepared a privatization study of the Iowa City project. The facility
plan and the privatization study may be obtained from Charles Schmadeke,
Director of Public Works (319) 356-5141.
A questionnaire (Attachment 4) is to be completely answered in response to
this request for proposals. Responses to the questionnaire will be
evaluated by the City and submission of a proposal constitutes authoriza-
tion for the City to seek verification of all information.
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Issuance of this Request for Proposals does not commit Iowa City to award
a contract, to pay any costs incurred in preparation of a proposal to this
request, or to procure or contract for service or supplies. The City
reserves the right to reject any and all proposals and to resolicit.
As an equal opportunity/affirmative action employer, the City prohibits
discrimination on the basis of race, creed, color, sex, age, religion,
sexual orientation, marital status, disability or national origin.
Minority and Women's Business Enterprises will be afforded full considera-
tion and are encouraged to respond.
In order to answer any questions raised by firms intending to respond, an
informational conference will be held at 10:00 AM, May 9, 1984, in the
Iowa City Civic Center, City Council Chambers. All interested firms are
encouraged to attend this meeting. All other questions, directed to the
City either before or after the informational conference, must be submit-
ted in writing. The City will respond in writing.
All responses to this Request for Proposals must be received by the City
Clerk, City of Iowa City, 410 East Washington, Iowa City, Iowa 52240, no
later than 2:00 PM, May 23, 1984.
A time schedule and the selection process is provided (Attachment 5). It
is a policy of the City Council that it is inappropriate for any firm, or
representative thereof, to contact any Council member prior to the
submission of the final staff recommendation to the City Council on
September 10, 1984.
A11 information submitted in response to this Request for Proposals and
any subsequent work performed for the City shall become the property of
I .
the City to be used by the City without restriction of any nature.
All recommendations must comply with all applicable Federal and State
requirements and generally recognized professional standards.
This letter and its attachments will become a part of any subsequent
agreement.
The City will consider proposals only from firms whose principals in the
last three years have had primary responsibility for waste water construc-
tion involving major trunk line construction and new plant construction or
extensive plant expansion with contract costs exceeding $10,000,000.
Si erel ours,
Z,
Neal G. Berlin
City Manager
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bdw/sp
Attachments
1041
July 30, 1982
Attachment 1
Mr. Steven W. Ballou, Executive Director
Iowa Department of Environmental Quality
Henry A. Wallace Building
900 East Grand Avenue
Des Moines, Iowa 50319
Re: Iowa City's Sanitary Sewerage System Facility Plan
Dear Mr. Ballou:
As we discussed in our recent meeting here in Iowa City, this letter details
Iowa City's concern for prompt funding for water pollution control needs and
provides historical information concerning our progress.
Since the passage of the* Federal Water Pollution Control Act Amendments (Public
Law 92-500) in 1972, Iowa City has embarked on an aggressive program of
investigation, analysis, and evaluation of its sanitary sewer collection and
treatment system. This work resulted in the completion of Iowa City's Waste
Water Facility Plan in October 1979. The plan was subsequently approved by the
U.S. Environmental Protection Agency on July 7, 1980.
The Waste Water Facility Plan recommends the following improvements to eliminate
negative environmental impacts (basement flooding, sanitary sewer infiltration,
existing treatment plant effluent, etc.) from our sanitary sewer system:
Total Federal State city
Improvement Cost Share (75%) Share (5%) Share 20%)
River Corridor $ 7,000,000 $ 4,988',000 $ 333,000 $ 1,679,000
Sewer
Southeast Outfall
Sewer
University Heights
Sewer
Sewer System Rehab
Work
Outfall Relief System
Sewer Improvements
Waste Water Treatment
Plant & Related Work
Total Cost
11,377,000
8,532,000
568,000
2,277,000
820,000
544,000
36,000
240,000
240,000
180,000
12,000
48,000
952,000
0
0
952,000
37,600,000
27,637,000
1,842,000
8,121,000
$57,989,000 $41,952,000 $ 2,796,000 $13,241,000
lcw
Mr. Ballou
July 30, 1982
Page 2
All Improvements
The City has proceeded with, and Federal and State funding has been provided
for, the construction of the corridor sewer project and design of all other
projects listed above.
As an indication of our progress, the various stages toward development and
implementation of the Waste Water Treatment Plan are listed:
Date Completed
Stage (or Anticipated Completion Date)
1. Infiltration Inflow Analysis November 1976
2. Waste Water Treatment System Plan June 1978
3. Sewer System Evaluation Survey May 1979
4. Waste Water Facility Plan October 1979
5. University Heights Sewer (Design) July 1981
6. River Corridor Sewer (Construction) November 1981
7. University Heights Sewer (Construction) • December 1983
8. Waste Water Treatment Plant (Design) October 1982
9. Southeast Outfall Sewer (Design) June 1983
10. Sewer System Rehabilitation Work (Design) June 1983
11. Outfall Relief System Sewer Improvement
(Design) June 1983
12. Items #8 through #11 (Construction) January 1986
The City has received federal grants (75%) for Items #1 through #6 and #8
through #10, and applied for a Step 3 grant for Item #7 in July 1981.
It now appears, however, that Iowa City will not be able to proceed with the
construction of the waste water treatment plant or the various interceptor sewer
projects because of the City's status on the State priority list. All of the
City's projects are presently scheduled for funding beyond FY 1984.
We, in Iowa City, believe that the Department of Environmental Quality should
reconsider our City's status on the priority list, for the following reasons:
/06/
Mr. Ballou
July 30, 1982
Page 3
EXISTING WASTE WATER TREATMENT PLANT
The existing trickling filter treatment plant, constructed in 1935 and presently
operating above capacity, has deteriorated substantially. Examples of the
physical condition of the plant are as follows: crumbling of the structural
concrete, failure of mechanical equipment such as the bar screen rake, raw
sewage pumps and arms on the trickling filter distributors, and corrosion of the
clarifier weir trough supports. In addition, the plant is located in a
commercial -area less than 4,000 feet from the Central Business District and is
bounded by the Iowa River, Ralston Creek, Highway q6, and the Crandic Railroad,
thus making it difficult if not impossible to expand or improve the existing
facility. In fact, Iowa City's E.P.A. approved facility plan recommends a new
waste water treatment plant located downstream as the most cost effective
approach to providing adequate treatment.
EXISTING SEWER COLLECTION SYSTEM
The original sanitary sewer collection system was constructed around 1890 and
additions have been made to the system as the City grew. The system includes
approximately 133 miles of sanitary sewers, ten pumping stations and two
lagoons. The Sanitary Sewerage Facility Plan recommends improvements on five
(5) major trunk'sewer systems. The Rundell Street Trunk Sewer is an example.
This sewer surcharges causing extensive sewer backup into residences,
inflicting property damage, and representing a potential health hazard. It
serves a population of 14,290 or 29 percent of Iowa City's total population.
The most cost effective method of correcting this condition is to construct the
Southeast Interceptor Sewer System.
SERVICE AREA
Iowa City's Sanitary Sewerage Facility provides collection and treatment of
waste water from the City of University Heights and the University of Iowa. In
fact, the University Heights Sewer System Project is a direct result of our
commitment to continue providing sewerage service to University Heights. This
is a requirement of EPA. The University of Iowa contributes about one-third of
the total flow received at the treatment plant. The waste water flows from
University Heights and the University of Iowa inhibit the City's ability to
adequately treat sewerage at the present time and greatly increase the cost of
our proposed waste water treatment plant.
STATEWIDE BENEF
The University of Iowa currently has a research and teaching lab located at Iowa
City's waste water treatment plant. This lab is used by engineering students,
many of whom have never before witnessed a waste water treatment process. It is
important that these students who leave Iowa City to work in other areas of the
State, have a sense of the State of Iowa's commitment to a clean environment and
first-hand knowledge of a properly constructed, well-managed facility, meeting
effluent limitations established by E.P.A. and D.E.Q.
/06/
' Mr. Ballou
July 30, 1982
Page 4
Iowa City is very concerned about its ability to continue to I
adeouately collect and treat waste water in the near future because
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City of Iowa City Attachment 2
MEMORANDUM
Date:
To:
From:
Re.'
A.. GOAL
October 7, 1983
City Council and Waste Water Facility mmittee
Neal G. Berlin, City Manager/�1 /
Waste Water Treatment Needs - Summary of Recommendations
The City wants to be certain that the proposed waste water collection
and treatment program is the most cost effective and environmentally
sound alternative for achieving the goal of satisfactory waste water
collection and treatment.
B. BACKGROUND OF NEED
The 1970 report prepared by the City's engineering consultant,
Veenstra & Kimm, entitled "Sewerage Service Study Southeast Area"
reviewed the capacity of the existing sewer plant based upon actual
daily flows and the organic loading in pounds of biochemical oxygen
demand (BOD) per day. This analysis took into account only the
design capability of the plant and not current effluent require-
ments, bypassing during wet weather, or the provisions of public law
92-500, which was passed in 1972.
Based on the 1970 flow and BOD contributions, the consultant
estimated that the existing treatment plant would be able to service
a population equivalent of 73,000. The treatment plant currently is
exceeding the design capacity for both flow and BOD contribution, as
is indicated in the following chart:
Design 1970 % of capacity 1983* % of capacity
Flow, mgd 8.0 5.75 72% 9.0 112.5%
BOD, pounds 11,000 7,000 64% 11,590 105.4%
per day
*Average day, months of June, July, Aug., Sept. 1983 (an abnormally
dry period).
As indicated, the treatment plant currently is exceeding the design
capacity and is serving a population equivalent in excess of 73,000.
This is one of the major factors which necessitates new sewer plant
construction. In addition, it was determined that the existing plant
could not meet the effluent standards provided for under the Federal
Water Pollution Control Act Amendments of 1972 (Public Law 92-500)
and the Clean Water Act of 1977 (Public Law 95-217). The rules and
regulations associated with these acts established effluent
standards, prevented bypassing and set forth criteria for secondary
treatment facilities which were not in effect prior to 1972.
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New treatment facilities were then planned for an equivalent
population of about 100,000 including organic loads from
residential, industrial and institutional users.
B. INDEPENDENT EVALUATION
larlier this year the City retained Professor Richard R. Dague,
Ph.D., P.E., of the University of Iowa, who is recognized both in the
State of Iowa and nationally as expert in waste water collection and
treatment.
Professor Dague's expertise was noted in the September 29, 1983,
issue of the Press -Citizen:
"Richard R. Dague"
"Richard R. Dague, a University of Iowa professor
of engineering, has been named the 1983 winner of the
Philip F. Morgan Medal by the Water Pollution Control
Federation.
Dague, who will be honored at the WPCF's annual
conference in Atlanta, Ga., next week, was cited for
his work in the field of anaerobic digestion and in
the modifications of small plants to improve their
stability.
i Dague has received the federation's Service Award
for his contributions to the WPCF and for serving as
president of the Iowa Water Pollution Control
Association. i
Dague operates a private engineering practice in
addition to his UI duties."
Professor Dague's conclusions and recommendations from his report of
June 1983, are as follows:
"A. Conclusions
1. The City should move toward the development of a
new wastewater treatment plant at a new
i downstream site along with the required outfall
and interceptor sewers to transport the
wastewater flows to the new downstream site. In
view of financial constraints, the improvements
should be developed through a phased program,
somewhat along the lines proposed in this
report.
Ii 2. The City should re-evaluate the wastewater
treatment concepts that have been applied in the
past with consideration of the new, relaxed
effluent criteria." (NOTE: Regulatory agencies
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recently have indicated a willingness to again
consider methods of treatment other than
activated sludge.)
"B. Recommendations
1. It is recommended that the City proceed with a
more detailed study to evaluate the concepts
that have been proposed in this report.
Emphasis should be on the costs of the various
phases and a critical examination of the
technical feasibility of each phase.
2. It is recommended that the City proceed with the
study of the performance of the old wastewater
treatment plant, as previously proposed by the
writer. The results of this proposed study will
add greatly to the understanding of the
potential of the various approaches to treating
the Iowa City wastewaters, either at the old
plant for the interim period or at the new plant
over the long period."
The Waste Water Facility Advisory Committee unanimously adopted
Professor Dague's recommendation on June 15, 1983.
C. DETAILED - PHASED PROGRAM
As a result of that action, Professor Dague and the City's
engineering consultant, Mr. Jim Kimm, jointly undertook a more
detailed study.
The goal of the detailed Dague and Kimm study was to "achieve the
necessary improvements at minimal cost without sacrificing the
required performance of the collection and treatment system." An
executive summary, the detailed report and an addendum are enclosed.
The report:
1. Developed a detailed phased construction program;
2. Considered alternatives for both collection and treatment, and
3. Evaluated interim treatment alternatives.
As a result of the study two significant changes are recommended.
These are:
1. Redesign of the southeast interceptor sewer utilizing a screw
pump lift station and minimizing the depth of the sewer. This
change results in a savings of approximately $1 million.
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2. Use of an oxidation tower, which is analagous to a rock
trickling filter. This provides a savings of $700,000.
The oxidation tower provides for ease of operation, minimizes sludge
production and provides low operation and maintenance costs. This
process is substituted for the activated sludge process which was
'originally proposed.
In addition, Professor Dague will continue to work with the City in a
study of the current plant operation to determine whether or not
additional system process changes can be made in the new plant. This
continuing study will take into account both operating processes and
changes in standards which may be considered by state and federal
agencies. It is possible that the recommendations of Professor Dague
could reflect positively on the sizing of the oxidation towers along
with other changes which would provide for additional savings.
D. PRIVATIZATION
The City retained Arthur Young & Company of New York to study
privatization. The City desired to determine whether or not private
construction and operation of the waste water treatment plant would
be more cost effective than public financing and operations. An
iexecutive summary and the detailed report are enclosed.
iThe Arthur Young study has concluded:
1. Private construction, ownership and operation of the waste
water treatment and collection system is advantageous for Iowa
City.
2. A 15-20% savings in the per dwelling charge for debt service as
a result of privatization is expected (conservatively
iestimated).
E. RECOMMENDATIONS
It is recommended that:
i 1. The City acquire all land and easements necessary for the
construction of the new plant and necessary trunk lines and
outfall sewers as quickly as possible;
I
2. The City award a construction contract for the southeast
interceptor sewer at the earliest possible date;
3. The City borrow $11,000,000 or such lesser sum as may be
warranted based on actual bids and use of reserve -funds, for
construction of the• southeast interceptor sewer. This
expenditure would increase the immediate charge for the average
user approximately $1.25 per month.
/06/
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4.
5
5 —
The City proceed to receive information from consultants who
will assist the City in preparing and receiving requests for
proposals for privatization of the wastewater treatment plant.
The City reserve a decision concerning the waste water
treatment plant until: (A) there is a congressional decision
relating to 5.1564 which would amend the Internal Revenue Code
to deny certain tax incentives for property used by governments
and other tax exempt entities, or (B) until a state decision is
reached on the reallocation of federal funding; but in no event
(C) later than would be required to serve the southeast
interceptor sewer, which is estimated to be January, 1985, with
treatment at the new site or a forced main to the existing
plant. The southeast interceptor sewer is scheduled for
completion in April, 1986.
The City Manager has had discussions with Senator Grassley's
staff concerning 5.1564. Senator Grassley is a member of the
Senate Finance Committee which is considering this legislation.
Apparently, Senator Grassley will propose an amendment which
would exempt wastewater treatment plants from the restrictive
I provisions of 5.1564.
6. The City consider two alternatives for construction of the
waste water treatment plant: (A) private financing and
operation of the waste water treatment plant with purchase of
I the southeast interceptor sewer as an integral part of the
plant, or (8) public financing of the waste water treatment
p probably with 55% federal funding when such funding
becomes available.
Proceeding with land acquisition and the construction of the
southeast interceptor sewer allows the City to proceed with the
project at this time without obligating the City to a decision
relating to construction of the plant when we do not know whether
there may be a change in the status of federal tax legislation or
federal funding in the near future. This action provides the
greatest number of options for the City.
This proposal will be discussed at the meeting of the Sewer Facility
Committee on October 11, 1983, at 3:00 p.m. in Room A of the Public
Library.
cc: Council Candidates
bj/sp
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M
1 New Plant Site P6m_pin3 Station
9PIV 5;niUian ReaeF aandUpper Reach
of SE Interceptor; defer Falrneadpws
I
Branch and S[ bunk Relief
\/ Build Slormreter Holding Pond and
Ifadworks Building (Pumping Statlonl
at New Plant Sit A; plmy wet weather
overflow to er lsting plant via force
main In Sand Road and Gilbert Street
Repair Existing Plant
Future
Fl Deed a portion of Alternative 6
Future sewer construction would be the sage as
for Alternative 1
Immediate
SE [511FReptor Segment 110,0111,000 Relieves St Side and Rundell Street DpeSn't provide additional
Ileadworks 2,900,000 treatment capacity
Stnrmwater Holding Pond 920,000 May reduce bypassing
force Main to Plant 900,000
Repair Existing Plant 55M,0110 Provides outlet tot' west side
land 1UO,000
TI5,600,000 Headwork can be used with new plant
Use 115,6011,0111) Provides for S[ development
Future
See fable 2 Ney need A portion of Alternative 6. Pumping
Station and Holding Pond can be made a pert of
Downstream Plant, future Sewer construction
would Include those In Alternative 1 plus the
Buffett Sewer 118,000,0001 If downstream site
Is used
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Future
See Table a
Weed iblitional treatment capacity to meet GU a
'
IHEO requirements; combine$ with Alternative 6.
IOWA
CITY, IOWA
155UO,0001. Unlversfty heights 15600,0001,
SIOURART
WASIIWAIIN COUECIIIIN
OF AU[RNAIIIIS
AND IRIAIMIHI
hlrpadpws nnnch 11750,0001, SE Trunk Relief
\
At IIRNAi Tat ACTION
COST ESIIMAIE
At1RAnIAn[S
DISADVANIAOfS
E.cludes or defers downstream end of S[
1 5.1 pumQing station
Immediate
Interceptor, Outfall Sewer and Downstream Plant
06115 Upper RviEh nl SI Intrr'Cvptnr, defer
Sl Inte,,epinr Segment
1 1,6111,11011 Relieves 51
Side and Rundell Street
Doesn't provld(- abllllonal treatment
SUT tUEeptor Segment $ 1,630.000
FAlreeaduws Branch, St Trunk Relief and
Pumping Station
1,780,0111)
New Advanced Plant 16,000,0DU
capacity
and southwest
n6.nstream Reich
Slmn.ater UUIUIng Pond
920,000 Reasonable
Cost
Doesn't provide for growth to south
Stormwaler Holding Pond 920,000
adds Clonal treatment capacity
Force Main lu Plant
1,350,000
Repair Existing Plant 55U,000
and southwest
Build Storm.ater Vol ling Pond and Pumping
Repair Existing Plant
5511,000 nay reduce
bypassing
effluent to Snyder Creek
327,950,000
Station n[ of Bypdss old Scott Boulevard;
Land
100,000
Ilse 121,000,0110
Cost -benefit ratio
pump wet weather uverilow to existing
T9'.530,061)
plant via force main In Highway 6 Bypass
Infrequent use
Ilse 19, StIU,000
Repair Existing Plant
Investment lost if downstrHm plant
Is built
1 New Plant Site P6m_pin3 Station
9PIV 5;niUian ReaeF aandUpper Reach
of SE Interceptor; defer Falrneadpws
I
Branch and S[ bunk Relief
\/ Build Slormreter Holding Pond and
Ifadworks Building (Pumping Statlonl
at New Plant Sit A; plmy wet weather
overflow to er lsting plant via force
main In Sand Road and Gilbert Street
Repair Existing Plant
Future
Fl Deed a portion of Alternative 6
Future sewer construction would be the sage as
for Alternative 1
Immediate
SE [511FReptor Segment 110,0111,000 Relieves St Side and Rundell Street DpeSn't provide additional
Ileadworks 2,900,000 treatment capacity
Stnrmwater Holding Pond 920,000 May reduce bypassing
force Main to Plant 900,000
Repair Existing Plant 55M,0110 Provides outlet tot' west side
land 1UO,000
TI5,600,000 Headwork can be used with new plant
Use 115,6011,0111) Provides for S[ development
Future
See fable 2 Ney need A portion of Alternative 6. Pumping
Station and Holding Pond can be made a pert of
Downstream Plant, future Sewer construction
would Include those In Alternative 1 plus the
Buffett Sewer 118,000,0001 If downstream site
Is used
■
Future
See Table a
Weed iblitional treatment capacity to meet GU a
IHEO requirements; combine$ with Alternative 6.
Future construction would Include Rehabilitation
155UO,0001. Unlversfty heights 15600,0001,
hlrpadpws nnnch 11750,0001, SE Trunk Relief
(11,300,0001 and Outfall Relief 11975,0001.
•
E.cludes or defers downstream end of S[
Interceptor, Outfall Sewer and Downstream Plant
2 St Treatment Plant
Immediate
,
— Bu11d'OODePINWIt of S[ Interceptor; defer
SUT tUEeptor Segment $ 1,630.000
Relieves S[ Side and Rundell Street
Doesn't provide for growth to south
falneadows Branch, SC Relief and
New Advanced Plant 16,000,0DU
and southwest
Downstream Reach
Outfall Sewer 5511,000
lelleves e,I1tIng plant; provides
Stormwaler Holding Pond 920,000
adds Clonal treatment capacity
Higher cost
Build a tertiary treatment plant NE of
Repair Existing Plant 55U,000
Bypass and Scott Boulevard; discharge
Land 300,000
effluent to Snyder Creek
327,950,000
Repair Emitting Plant
Ilse 121,000,0110
1 New Plant Site P6m_pin3 Station
9PIV 5;niUian ReaeF aandUpper Reach
of SE Interceptor; defer Falrneadpws
I
Branch and S[ bunk Relief
\/ Build Slormreter Holding Pond and
Ifadworks Building (Pumping Statlonl
at New Plant Sit A; plmy wet weather
overflow to er lsting plant via force
main In Sand Road and Gilbert Street
Repair Existing Plant
Future
Fl Deed a portion of Alternative 6
Future sewer construction would be the sage as
for Alternative 1
Immediate
SE [511FReptor Segment 110,0111,000 Relieves St Side and Rundell Street DpeSn't provide additional
Ileadworks 2,900,000 treatment capacity
Stnrmwater Holding Pond 920,000 May reduce bypassing
force Main to Plant 900,000
Repair Existing Plant 55M,0110 Provides outlet tot' west side
land 1UO,000
TI5,600,000 Headwork can be used with new plant
Use 115,6011,0111) Provides for S[ development
Future
See fable 2 Ney need A portion of Alternative 6. Pumping
Station and Holding Pond can be made a pert of
Downstream Plant, future Sewer construction
would Include those In Alternative 1 plus the
Buffett Sewer 118,000,0001 If downstream site
Is used
■
i
/N I[RNAI IYE AC IIUN
1 _Pine Street Pumping Station
iu117 Punpi"ng Siatiun near exi Sting Pine
Street Pumping Statlnn; connect SE
Trunk and loser nuscatlne Road bunt
to
Pulping Station; devater upper end
of Rundell Street .ever
Build force main moth In Sycamore to
lN antl
nway 6 Bysa d vett to edsng
plant
Repair Edsting Plant
See table e
i
SAerated Lagoon Treatment at New Plant Site
WIIJ Fownstra+ �"cF md-Upper GeecF—
of St Interceptor; defer ralraeadows
Branch and SE Trunk Relief
Built Ileal+oris Building and 0 cells of
Aerated Logone at New Plant Site; size
lyonns to treat flows tram SE Sloe
=J
Build Dutfdl Sever to River
Repair Existing Plant
6 ' E.pand and Upgrade Tattling Plant
--o31i hydnuilc cipnclly--
Replace ecistlog equipment
Add treatment units
Fill In lagnons
COSI ESTIMATE ADVANTAGES OISA0VANIALES
Imediale •_ .- _�—
Unniciing Sewers F 205,000 Relieves SC Side and Rundell Street Doesn't provide additional treatment
Pumping Station 2.130,000 capacity
Force Main and Gravity Sewer 1,100,000
Repair L+islin9 Plant SSU,000 No provision for growth
Land 2S,D00
P 1,710,0(m Will flood existing plant
Ilse {4,10i1,000 Ila room for holding pond; must pump
Ila• as received
Future Infrequent use
0ce%7ddltional treatment Capacity to meet EPA
And Into regVlrewents. Combines fill Alternative
6. Future sever construction would emclude. or
defer the SC Interceptor (112.080,00D) and
Outfall Sevrr, Would include Rehabilitation.
University sleights and OUtf,ll Relief
Immediate
SF-Intciieptnr Segment 110,030,OUO Relieves SE Side and Rundell Street Uses entire plant site
Head+orfs 2,900,000
Aerated lagoons 8,000,000 Relieves e+Isting plana provides Very e+yenslve la redereloD site when
Outbll Sewer 1,020,000 Will on al treatment capac l ty eanvent10 plant Is built
Repair Existing Plant 550,000
Land 300,000 Provides for SE development alar possibility
l22,1f00,OW
Use 121 1100,0110 May reduce bypassing Cost
head+oris can be used for new plant
Future
TFliilternatire was not recommended by
Subconalttee
Immediate
prpind dud Upgrade Plant I10,V00.004) keeps treatment at one site
Use /IA,01111,0011
Future
See tables I and a 191i Inst he eonbined wl th AT Wriative I or e
Future sever constreCtion Includes sewers IISted
under AT lrrnalire I or 4 '
Limited space
Location
Obsdiescence
Almost SO years old • warn ont
Limns development
Doesn't relieve SE Side and Rendell
Street willmul cnnsllerAhle seer
construction
I
At 1[RMAIIYI AC 11114
COST ESTIMATE
I flow-through Plant mediate
i. Au113 6dw�istreei Reach and Upper Reach SCTnferceptor Segment
of SE Interceptor: defer ralrneado+s New Plant and Neadworks
Branch and SE Irunk Pellet Plant Outfall to River
Repair Emisting Plant
Build Storwater Ilolding Pond and land
"TIO+lhrouyyh' secondary Ireabment plant
lepu,dablal it New Plant Site Use 123,000,0V0
Build Outtall Sewer to to.a River
Build Sludge Pueping Facility and force .
nein to Eristing Plant
'- - - Repair Gisting plent
ADVANTAGES DISADVANTAGES
510,030,000 Relieves SE Side and Rundell Street Cost
11,100,000
1,020,000 Relieves ealsting plant; provides
SSU,000 additional lrealaent capacity
300,000
127;100,000 Provides for SE development
Reduces bypassing
Plant Is erpandabie
future
See Table I Mould'need plant e.panslon and Outfall Sewer
Plan would Include future construction of all
sewers previously mentioned
■
1
ATTACHMENT 4
IOWA CITY EVALUATION QUESTIONNAIRE
WASTE WATER PROJECT
In an effort to select the best qualified firm, the City requests that you
provide the following information in the same order presented herein.
Responses to this questionnaire constitute authorization to the City to
seek verification of all answers. Responses shall not exceed 25 pages.
You may attach brochures and other similar informati—provided that 30
copies of every item are included.
Should you have any questions regarding the purpose or intent of this
questionnaire, please contact Mr. Charles Schmadeke, Director of Public
Works. All inquiries must be submitted in writing and will be answered in
writing.
1. Name, qualifications, and relevant experience of the person who'will
be incharge—
of this project (include, as a minimum, the individual's
name, passional discipline(s), license(s), in which states, length
that the license(s) has been held, length of service with the firm,
relevant experience, estimated percentage of his/her time that will be
dedicated to this project, and office location).
2. Name, qualifications, and relevant experience of other professionals
who will be assigned toiii a project (include, as a minimum, the
individuals' names, professional disciplines, licenses in which
states, length that the licenses have been held, length of service
with the firms, relevant experience, estimated percentage of his/her
time that will be dedicated to this project, and office location).
3. If the submittal is by a team, list participating firms and outline
specific areas of responsibility for each firm.
4. Has this team previously worked together? If yes, list the pro-
ject(s), owner(s), location(s), brief description of project(s), and
name and phone number of a responsible party familiar with the
performance of the team. If only some members of the Team have
previously worked together, provide the above requested information,
specifying the exact relationship.
5. List completed construction projects designed by team members within
the previous three years, with approximate construction costs and the
name and phone number of a responsible party familiar with the team
members' participation.
6. List completed waste water construction projects designed by team
members within the previous five years, with construction costs and
the name and phone number of a city official familiar with the project
and the team members' participation.
7. Describe the team's approach for the Iowa City project and the
responsibility of each key team member applicable to this project.
8. List team members who are a minority business enterprise or a female
business enterprise.
2
9. List completed waste water or other municipal projects involving
privatization that the team members developed within the previous five
years, with construction costs and the name and phone number of a city
official familiar with the project and the team members' participati-
on.
10. List and describe completed waste water or other municipal projects
involving innovative funding methods, processes and construction
techniques. Include construction costs and the name and phone number
of a city official familiar with the project and the team members'
participation.
11. Provide work schedule with a specific timetable from the date you are
authorized to proceed through the time the selected alternative is
approved by the EPA and the State of Iowa.
12. List the name, address, and phone number of a person on the team who
the City may contact regarding this proposal.
13. Describe the corporate structure of the firm. List all persons/enti-
ties controlling 10% or more of the company's stock.
14. Complete the following and include as part of your proposal:
I understand that thirty (30) copies of the responses to this ques-
tionnaire and also thirty (30) copies of all relevant information
submitted in response to this request for proposal must be filed with
the City Clerk, City of Iowa City, 410 E. Washington Street, Iowa
City, Iowa, 52240, no later than 2:00 P.M., May 23, 1984. I further
understand that the responses and other information will be used to
evaluate the qualifications of the team members, and that proposals
received after the time and date specified may not be accepted.
Signature Title
Name of Firm
Date
I
ATTACHMENT 5
TIME SCHEDULE AND SELECTION PROCESS
1.
Mailing of RFP
April 16
2.
Pre-bid conference
May 9
3.
Receipt of Proposals
May 23
4.
Staff review of proposals
May 23 -June 25
5.
Staff interviews firms (6 maximum)
July 25 -July 6
6.
Staff selects 2 or 3 finalists
July 9
7.
Finalists prepare preliminary studies
July 9 -Aug. 13
8.
Staff reviews preliminary proposals,
Aug. 13 -Sept. 10
interviews all finalists and makes
recommendation to City Council
9.
City Council interviews 3 finalists
Sept. 10-24
10.
City Council selects preferred firm
Sept. 25
11.
Staff negotiates contract
Sept. 25 -Oct. 19
12.
City Council approves contract
Oct. 23
13.
Firm prepares.report
Oct 23 -Apr 1
14.
Final report submitted
April 1
i
i
- City of Iowa City
MEMORANDUM
Date: May 23, 1984
To: City Council
From: Neal Berlin/// --� / �✓'—
Re: Certified Local Government. Grant Application
The State Office of Historic Preservation's Certified Local Government
program is designed to recognize local preservation planning expertise and to
provide communities with the opportunity to more formally participate in
federal and state historic preservation programs. Beginning in federal
fiscal year 1983, 10% of Iowa's annual appropriation' from the Historic
Preservation Fund of the Department of the Interior has been earmarked for
projects under this program. This year, $32,700 was made available for
matching grants to help communities meet the basic program requirements.
The City of Iowa City has been informed that the $3,988 Certified Local
Government Grant Application submitted to the State Office of Historic
Preservation has been funded. The 50%, $1,944 local match represents in-kind
items that have been previously budgeted.
By August, 1984, the monies awarded to Iowa City will be i-'ilized to achieve
the following:
1. A resource center for historic preservation materials will be estab-
lished. The materials in the center, to be located in the offices of the
Department of Planning and Program Development, will address issues
relevant to historic preservation activities in Iowa City and will
provide publications concerning design concepts or styles for preserva-
tion projects.
2. A series of press releases on preservation activities in Iowa City,
promotional brochure ideas and a plan to establish a public relations
network will be developed.
3. Alternate funding sources for local historic preservation activities will
be investigated.
4. The necessary steps to become a Certified Local Government will be
undertaken.
At the May 29 informal meeting you may wish to raise any questions you have
concerning the program. If no objections from Council are received, the City
Manager will execute the grant agreement.
cc: Don Schmeiser, Director, PPD
Jim Hencin, CDBG Coordinator
mm/nb/sp
/06Z
ORP CONTRACT NO. CLG-83-08
IOWA STATE HISTORICAL DEPARTMENT
OFFICE OF HISTORIC PRESERVATION
LETTER OF AGREEMENT FOR:
Iowa City Historic Preservation Project
This agreement is made and entered into by and between City of Iowa City,
Department of Planning and Program Development, hereinafter referred to as the
RECIPIENT, and the STATE of Iowa Office of Historic Preservation, hereinafter
referred to as the STATE; WITNESSETH THAT:
WHEREAS, THE STATE, is interested in broadening the role of local governments
in historic preservation through the certified local government program; and
WHEREAS, the STATE, in accordance with the National Historic Prewervation
Amendments of 1980, is providing 10% of its federal Historic Preservation Fund
to local governments interested in becoming certified; and
WHEREAS, the RECIPIENT desires and intends to became a certified local
government for historic preservation purposes.
NOW, therefore, it is agreed by and between the parties hereto as follows:
1. That the RECIPIENT is qualified to complete the attached scope of
work (Exhibit C attached).
2. That the RECIPIENT will be responsible for overseeing all aspects of
fiscal management.
3. That the RECIPIENT provide a permanent copy of financial records
suitable for State and Federal audit.
4. That the STATE provide (50) per cent of eligible project costs under
provisions of the National Park Service, D.S. Department of the
Interior for grants-in-aid.
5. That the STATE monitor the project and provide input as called for in
Exhibit C - Scope of Services.
6. That the RECIPIENT and the STATE mutually agree to the termination
clause of this contract as specified in the general conditions
Exhibit A.
Lodz
i '
2
7. That the RECIPIENT and the STATE mutually agree that if, during the
duration of the contract, it is deemed necessary by either party to
make alterations to or amendments to this Agreement, such changes
shall be incorporated into this contract upon mutual agreement and
shall be in effect as of the date of the amendment unless otherwise
specified within the amendment.
8. That the STATE agrees to pay the project eligible costs under the
terms of this Agreement.
9. That the RECIPIENT and the STATE mutually agree to abide by the
general and specific conditions attachedhereto as Exhibits A and B
and the Scope of Services hereto attached as Exhibit C.
10. That the RECIPIENT and STATE mutually agree that all work performed
under this contract will be completed by August 1, 1984.
11. That the RECIPIENT and the STATE mutually agree that the cost of this
contract shall be $3,988. All eligible costs necessary to carry out
the project shall be initially advanced by the RECIPIENT and then the
STATE shall reimburse the RECIPIENT for $1,994 of the costs, with the
final ten (10) percent of such reimbursement occurring upon receipt
of t)fkXkithuAxx§ANXAAXINOxxx)tgxx)5xx)wxxo)lxxxxoxoxxx
products specified in the Scope of Work (Exhibit C attached).
12. Expenditures are to be according to the Budget, attached as Exhibit
E. Adjustments between budget categories are permissible following
written mutual consent between the RECIPIENT and the STATE.
13. The RECIPIENT will faithfully comply with all applicable Federal and
State laws.
14. The RECIPIENT will faithfully comply with all applicable regulations
and directives issued by the Office and the U.S. Department of the
Interior.
15. The RECIPIENT shall hold the STATE and federal government harmless
from damages in any action arising from the performance of work
described herein.
IN WITNESS WHEREOF, the parties hereto have executed this contract on the day
and year last specified below.
RECIPIENT STATE
City of Iowa City Iowa State Historical Department
Adrian D. Anderson, Director
Date �75' - �T
Date
/a62
2y The ).crit
Date
/a62
3
EXHIBIT A
GENERAL CONDITIONS
ARTICLE I - Amendment of Contract:
The Recipient or the State may, during the duration of this Contract, deem it
necessary to make alterations to the provisions of this agreement. Any
changes, which shall be mutually agreed upon by both parties, shall be
incorporated into this Contract. The provisions of the amendment shall be in
effect as of the date of the amendment unless otherwise specified within the
amendment. A waiver of any conditions of this Contract must be in writing
from a duly authorized official of the State.
ARTICLE II - Patent and Coovright:
a. No material or product produced in whole or in part under this
Contract shall be subject to patent or copyright by either party in the United
States or in any other country.
b. Any material or product produced in whole or in part under this
Contract which results in a book or any other copyrightable material, subject
to the terms of this Contract, the U.S. Department of the Interior reserves a
royalty -free non-exclusive and irrevocable license to reproduce, publish, or
otherwise use, and to authorize others to use the work for Government
purposes. Any publication by the Recipient must bear in an appropriate place
an acknowledgment of grant support under the National Historic Preservation
Act of 1966, as amended from the U.S. Department of the Interior and the
Office of Historic Preservation.
ARTICLE III - Accounts and Records:
a. Accounts - The Recipient shall maintain books, records, documents and
other evidence pertaining to all costs and expenses incurred and revenues
acquired under this Contract to the extent and in such detail as will properly
reflect all costs, direct and indirect, of labor, materials, supplies,
services, and other costs and expenses of whatever nature, for which payment
is claimed under this Contract.
b. Audit and Inspection - At all times during normal business hours and
as frequently as is deemed necessary, the Recipient shall make available to
the State all of its records pertaining to all matters covered by this
Contract and shall permit the State to audit, examine and make excerpts from
such records and all other matters covered by this Contract.
C. Retention of Financial Records - All records in the possession of the
Recipient pertaining to this Contract shall be retained by the Recipient for a
period of three (3) years beginning with the date upon which final payment
under this Contract is issued. All records shall be retained beyond the three
(3) year period if audit findings have not been resolved within that period.
d. The State shall reimburse the Recipient for actual, necessary and
eligible costs incurred by the Recipient in the conduct of this project;
1062
4
however, total reimbursement shall not exceed•$1,994.00. The State shall make
monthly payments for work completed upon submission of claims by the
Recipient. The Recipient shall submit claims to the State not later than the
10th day of the month following the close of the previous month's
activities. All claims shall include copies of time utilization sheets,
records, documents, and other.evidence in support of all costs and expenses
incurred for the performance of this Contract.
ARTICLE IV - Termination of Contract:
a. Termination for Cause - The State or the Recipient may terminate this
Contract in whole or in part, at any time before the date of completion,
whenever it is determined that the other party has failed to comply with the
conditions of the Contract. The State or Recipient shall promptly notify the
other party in writing of the determination and the reasons for the
termination, together with the effective date. The Recipient shall not incur
new obligations for the terminated portion after the effective date, and shall
cancel as many outstanding obligations as possible. The State shall allow
full credit to the Recipient for the State share of non -cancellable
obligations, properly incurred by the Recipient prior to termination.
b. Termination for Convenience - The State and the Recipient may
terminate this Contract in whole or in part, when both parties agree that the
continuation of the project would not produce beneficial results commensurate
with the future expenditure of funds. The two parties shall agree -upon the
termination conditions, including the effective date and, in the case of
partial termination, the portion to be terminated. The Recipient shall not
incur new obligations for the terminated portion after the effective date, and
shall cancel as many outstanding obligations as possible. The State shall
allow full credit to the Recipient for the State share of the non -cancellable
obligations properly incurred by the Recipient prior to termination.
I
C. Rights in Inconpleted Products - In the event the Contract is
terminated, all finished or unfinished portions of the plan prepared by or for
the Recipient under this Contract shall, at the option of the State, become
iits property, and the Recipient shall be entitled to receive just and
equitable compensation for any satisfactory work completed on the plan.
ARTICLE V - Equal Employment Opportunity:
See Exhibit O.
ARTICLE VI - Interest of Officials and Others:
a. State - No officer or employee of the State shall participate in any
decisions relating to this Contract which affect his personal interest or the
interest of any corporation, partnership, or association in which he is,
directly or indirectly interested or have any interest, direct or indirect, in
this Contract or the proceeds thereof.
b. Recipient - The 'Recipient covenants that it presently has no interest
and shall not acquire any interest, direct or indirect, which would conflict
in any manner or degree with the performance of services required to be
performed under this Contract.
/,06.?,
E
ARTICLE VII - Assignment of Interest:
Neither this Agreement or any interest therein nor claim thereunder shall be
assigned or transferred by the Recipient to any other party or parties.
ARTICLE VIII - Subcontracts:
None of the work or services required under this Agreement shall be
subcontracted by the Recipient without prior written approval to subcontract
by the State and Recipient and the prior written approval of the subcontract
itself by the State.
ARTICLE IX - Contract Coverage:
This instrument contains the entire agreement between the parties and any
statements, inducements or promises not contained herein shall not be binding
upon said parties. This Contract shall insure to the benefit of, and be
binding upon the successors in office of the respective parties.
If any of the provisions herein shall be in conflict with the laws of the
State of Iowa, or shall be declared to be invalid by any court of record in
this State, such invalidity shall be construed to affect only such portions as
are declared invalid or in conflict.
ARTICLE X - Reports:
The RECIPIENT shall submit to the State one copy of the annotated
bibliography, and a list of the library resources collected under this
project. The RECIPIENT shall also submit a report outlining the progress in
becoming certified under the State Certified Local Government Program.
/o4Z
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6
EXHIBIT B
SPECIAL CONDITIONS
ARTICLE I - Identification of Parties
This Contract is entered into by and between the Iowa State Historical
Department, Office of Historic Preservation, hereinafter called the "State",
and The City of Iowa City Planning and Program Developmentihereinafter called
the "Recipient".
ARTICLE II - Designation of Officials:
a. State - The director of the Office of Historic Preservation, is the
State Official authorized to execute any changes in the terms, conditions, or
amounts specified in this Contract. He may designate a member of his staff to
negotiate, on behalf of the State, any changes to this Contract.
The Iowa City City Manager or his designee
b. Recipient -9AWA# q(XM is authorized to execute any changes in the
terms, conditions, or amounts as specified in this Contract.
ARTICLE III - Additional Special Conditions:
a. Audit Requirements - The findings and results of this Contract shall
be audited upon completion or as deemed appropriate throughout the Contract
duration.
b. General Obligations - All work performed under this Contract shall be
carried out in a lawful, proper, and satisfactory manner in accordance with
appropriate Federal, State and Local regulations; and such circulars,
policies, procedures and requirements as may from time to time be prescribed
by the D.S. Department of the Interior.
ARTICLE IV - Conditions of Payment:
a. Maximum Payment - It is expressly understood and agreed that the
maximum amounts to be paid to the Recipient by the State for any item of work
or services shall be the amount specified herein. All payments for work and
services under this Contract shall be on a cost incurred, non-profit basis,
except that advance payments may be allowed as mutually agreed upon.
b. Requisition for Payment - All payments to the Recipient shall be
subject to the receipt by the State of an Invoice for payment. The invoice
shall be made according to the format specified by the State with
reimbursements to the Recipient occurring at intervals not to exceed thirty
(30) days.
ARTICLE V - Federal Funding Acknowledgement:
Publications, films, exhibits, etc., developed as a part of this Contract
shall acknowledge Federal aid by including the following statement as part of
/06 z
7
the Title or Acknowledgement Section with each item produced.
"This project has been funded with the assistance of a matching grant-in-
aid from the State of Iowa, Office of Historic Preservation through the
Department of the Interior, National Park Service, under the provisions of
the National Historic Preservation Act of 1966; the opinions expressed
herein are not necessarily those of the Department of the Interior."
/od z
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EXHIBIT C
SCOPE OF WORK
By federal mandate, 108 of Iowa's yearly Historic Preservation fund is
available to those local governments either seeking or achieving Certified
Local Government status. This newly -created program is designed to assist
local communities attempting to initiate and establish an ongoing local
historic preservation operation. Through this process, the local government
will be able to identify its needs and goals.
This particular grant will help the City of Iowa City to became certified
and establish a learning and reference center for its Preservation Commission
members as well as the community at -large. The Commission is interested in
obtaining staff support to establish this on-going preservation mechanism.
The project elements are as follows:
at twenty hours per week
1. A city library and resource center for historic preservation
materials will be established. An intern will be hired five weeksAto initiate
the system. This person will be responsible for assembling an annotated
bibliography of all materials and ordering publications for the center. The
emphasis for purchases will be on materials that specifically aid the
Commission members in better meeting their assigned responsibilities. Also,
the materials in the center will address issues relevant to historic
preservation activities in Iowa City, or publications concerning design
concepts or styles for preservation activities.
i
2. The intern will spend two to three weeks, at twenty hours per
week, developing a series of press releases on preservation activites in Iowa
` City, promotional brochure ideas and a plan to establish a public relations
network.
3. The intern will spend two weeks, at twenty hours per week,
uncovering possible funding sources for historic preservation activities.
4. The city will undertake the necessary steps to became certified.
These steps will stipulated by the STATE.
Products to be delivered by August 1, 1984.
1. A brief report of how the learning center is organized, where it
has been established, and a copy of an annotated bibliography identifying all
resources either ordered or collected.
2. Copies of all proposed or employed press, brochure ideas, and a
plan for a public relations network.
3. A report summarizing the results of the funding resource search.
4. A progress report on activities aimed at achieving certification.
9
EXHIBIT D
EQUAL OPPORTUNITY: CODE OF FAIR PRACTICES
1. The Contractor will not discriminate against any employee or
applicant for employment because of race, creed, color, religion,
national origin, sex, age or physical or mental disability. The
Contractor will take affirmative action to ensure that applications
are employed and that employees are treated during employment without
regard to their race, creed, color, religion, national origin, sex,
age or physical or mental disability except where it relates to a
bona fide occupational qualification. Such action shall include but
not be limited to the following: employment, upgrading, demotion, or
transfer; recruitment or recruitment advertising; layoff or
termination; rates of pay or other forms of compensation; and
selection for training, including apprenticeship. The Contractor
agrees to post in conspicuous places, available to employees and
applicants for employment, notices to be provided by the Department
setting forth provisions of this nondiscrimination clause.
2. The Contractor will, in all solicitations or advertisements for
employees placed by or on behalf of the Contractor, state that all
qualified applicants will receive consideration for employment
without regard to race, creed, color, religion, national origin, sex,
age or physical or mental disability except where it relates to a
bona fide occupational qualification.
3. The Contractor will send to each labor union or representative of
workers with which he has a collective bargaining agreement or other
contract or understanding a notice advising the labor union or
worker's representative of the Contractor's commitments under this
nondiscrimination clause and shall post copies of the notice in a
conspicuous place available to employees and applicants for
employment.
4. The Contractor will comply with all relevant provisions of the Iowa
Civil Rights Act of 1965 as amended, Iowa Executive Order #15 of
1973, Federal Executive Order 11246 of 1965 as amended by Federal
Executive Order 11375 of 1967, the Equal Employment Opportunity Act
of 1972, and all provisions relevant to fair employment of the rules
and regulations of the Department. The Contractor will furnish all
information and reports requested by the Department or required by or
pursuant to the rules and regulations thereof and will permit access
to his payroll and employment records by the Department for purposes
of investigation to ascertain compliance with such rules, regulations
or requests, or with this nondiscrimination clause.
5. In the event of the Contractor's noncompliance with the non-
discrimination clauses of this contract or with any of the aforesaid
rules, regulations or requests, this contract may be cancelled,
terminated or suspended in whole or in part and the Contractor may be
declared ineligible for further contracts with the Department. In
addition, the Department may take such further action, and such other
X06 z
I
11
6. The Contractor will include the provisions of paragraphs (1) through
(5) hereof in every subcontract and purchase order unless
specifically exempted by approval of the Department in accordance
with the rules and regulations of said Department, so that such
provisions will be binding on each subcontractor or vendor. The
Contractor will take such action with respect to any subcontractor or
purchase order as the Department may direct as a means of enforcing
such provisions including sanctions for noncompliance; provided,
however, that in the event the Contractor becomes involved in, or is
threatened with, litigation with the subcontractor or vendor as a
result of such direction by the Department, the Contractor may
request the State of Iowa to enter into such litigation to protect
the interests of the State of Iowa.
/QG.Z
GXBIBIT E
BUDGET.
Federal I l I
-1 ---
r;ity of Iowa City
MEMORANDUM
Date:. May 24, 1984
To: City Council
From: Neal Berlin, City Manages/(/�—�
Rosemary Vitosh, Director of Finance
Re: Property Tax Shortfall
Property tax collections are down this fiscal year due to delinquencies.
Iowa City has always experienced an excellent collection rate of between 99
and 100 percent. There are always some delinquencies but they are usually
balanced out by the collection of prior years' delinquent accounts. Typi-
cally, the City has received approximately 97% of its tax levy by the month
of May. This year we have received only 94.5% of the total levy. Our
projections show that the City will receive only 96.6% of the total property
tax levy by year-end, a shortfall of approximately $302,000.
The County has sent out delinquent notices and will publish the listing of
delinquent accounts during the first week of June.
The City budgets for a carryover balance, in the General Fund, of approxi-
mately $700,000 at year-end. This balance, in addition to interfund loans,
provides cash flow during the first quarter of the fiscal year until the
property tax payments are received in October. Therefore, unless delinquent
accounts are paid within the next few months, the cash flow will be very
tight.
Departments have been notified that because of the shortfall in property
taxes it will be necessary to freeze or defer the purchase of capital outlay
items and possibly the filling of some vacant positions. The City will
receive only minimal amounts of property tax revenue monthly until the month
of October when the tax collections for the September 30 tax payment date are
received. It may be necessary to continue the freeze until October, however,
tax collections and the City's financial condition will continue to be
monitored to determine the appropriate time to lift the freeze.
bj4/7
1,063
City of Iowa City
MEMORANDUM
Date: May 25, 1984
To: City Council
From: Assistant City Manager
Re: Review of City Council FY84 Objectives
Last year Council determined that it would be desirable to review progress
on its goals and -objectives twice during the fiscal year. Progress on
the current fiscal year objectives was reviewed during your goal setting
session in November, 1983. Some additional discussions regarding these
matters occurred during the time that you were finalizing your FY85
objectives.
Attached is a copy of the City Council FY84 Program Division Statement as
to appears
as 4itp contains uaget. You brief narrativedexplanafind it tion of ful to refer
stated objective as a basis for comparison to the current status of each.
GENERAL OBJECTIVES:
I. Seek alternative sources of revenue (other than property taxes).
This is an ongoing process which will continue during future legisla-
tive sessions. Local taxing options as preferred by the City have
continued to fail in the legislature. Only marginal progress has been
made and this effort should continue.
2. Maintain current level of basic services.
There has been no significant reduction or expansion in the service
level of any operating department.
3. Develop long-range fiscal policies.
This objective was incorporated into the FY85 budgeting process and is
essentially complete.
4. Review service delivery to identify improved methods.
continues Manager,
toseeseek to identiin conjunction loperating
ymoreefficient andffectivmethodsnof
operation. Alternatives for wastewater treatment is one of the areas
currently being explored.
5. Minimize property tax increases.
This is an ongoing consideration which appears to have been achieved
satisfactorily during the FY85 budget preparation process.
1O6fz
Page 2
NEW OBJECTIVES:
1. Obtain funding for wastewater treatment plant or identify alternatives
for ten year interim.
Council has chosen to adopt a new process in this regard. This
objective has been carried over to FY85 with a spring, 1985 target
date for completion of a new study and final decisions by Council.
Specific dates will be available upon selection of a consultant for
the study.
2. Implementation of new zoning ordinance..
This ordinance was adopted in December, 1983 and the ongoing implemen-
tation process continues.
3. Development of urban renewal land.
Construction of the hotel is progressing rapidly and it appears as if
it will be completed during August, 1984. Marketing of the remaining
parcel immediately east of the hotel site should be pursued during
FY85 if there is a reasonable prospect for its disposition.
4. Execute urban fringe agreement with County.
This objective has been completed.
5. Begin implementation of economic development policy.
The Ad Hoc Committee has made recommendations which have been imple-
mented and the result is First Capitol Development, Inc. which has
been formed to promote and facilitate economic development for Iowa
City and the surrounding area.
6. Complete decisions regarding new Iowa -Illinois Gas & Electric fran-
chise.
This item was not ready for the November, 1983 ballot. Negotiations
continue and this objective will carry over with a target for inclu-
sion on the ballet in the November, 1984 election.
1. Identify solutions for dealing with downtown parking.
A downtown parking study has begun and a consultant has been selected
to implement the first phase of that study which will deal with
short-term parking needs and will attempt to resolve traffic flow
problems within and related to the existing parking garages. In
addition, it will address methods for providing additional parking in
or near the Dubuque Street parking garage.
8. Improved communications with Boards and Commissions and recognition of
their. accomplishments.
Council has agreed that the annual meeting between the Council and
Chairpersons of the Boards and Commissions, the cablecasting of this
event, and existing communication policies combine to satisfy this
objective.
/AW
■
Page 3
9. Begin Benton and Riverside Drive improvements.
This project was completed during the summer of 1983.
10. Build better communications with University of Iowa students.
The Mayor and the City Manager have recently met with representatives
from the Student Senate at which time discussion included this
matter.
11. Subdivision ordinance.
This will not be completed by June 30, 1984, and will carry over into
FY85. Revisions to the Sign Ordinance and the Tree Ordinance will be
completed ahead of the Subdivision Ordinance. If there are no changes
in priorities or extraordinary delays, adoption of the new ordinance
could be accomplished by December 31, 1985.
12. New swimming pool.
The last Council discussion indicated a preference for a combination
indoor/outdoor facility. There had been no recent discussions
regarding this matter. However, Council has addressed the future
needs for replacement of the existing municipal pools and these would
be included in the Capital Improvements Program.
13. Historic Preservation.
Implementation of the historic preservation ordinance has proceeded
satisfactorily during FY84.
14. Facilitate development of 200 new housing units.
This is a case of being smothered with success. Approximately 600 new
housing units have been constructed in Iowa City since January, 1983.
In addition, 676 units were built in 1982.
15. Review Council goals and objectives at four to six month intervals.
This document serves as a means of accomplishing this objective.
! 16. Facilitate construction of additional congregate housing.
This is an ongoing process and Council will be addressing specific
proposals in this area in the near future.
f
17. Emphasize energy conservation in new developments.
Energy conservation provisions are to be included in the new subdivi-
sion ordinance.
/0w
1
18. Implement information program about City functions.
Staff time has not been available to allow for completion of this
objective. It is questionable whether or not this objective, as
described, could be implemented in a quality fashion given current
staffing and funding limitations. Staff will continue to explore
alternatives.
19. Westinghouse sewer agreement.
This agreement has been signed and a contract has been awarded for
construction of the facility.
20. Sheller -Globe litigation.
The City currently is awaiting information from Sheller -Globe regard-
ing technical information related to the event being litigated.
Please retain this report. It will be scheduled for informal discussion
in the near future.
bdw/sp
1
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: CITY COUNCIL
PROGRAM: POLICY AND ADMINISTRATION DIVISION: CITY COUNCIL
CITY COUNCIL PURPOSE:
The City Council is a representative body elected by the citizens to formulate City policy and provide
general direction to the City Manager for implementation of that policy.
CITY COUNCIL GOAL:
Maintain and establish policy for the City administration to ensure effective planning and efficient
operation of all facilities, services and public improvement programs consistent with the Comprehensive
Plan.
GENERAL OBJECTIVES:
1. Seek alternative sources of revenue (other than property taxes).
2.
3.
4.
5.
Emphasis will be toward passage of local option tax legislation in the State legislature, if not
already passed by June 30, 1983. The City Council Legislative Committee, the Finance Director, and the
Assistant City Manager will pursue this.
Maintain current level of basic services.
The City Manager will ensure that current levels are maintained.
Develop long-range fiscal policies.
Overall long-range policy to be refined to more detail. A projection update will be provided for
Council during the first quarter of FY84 for consideration during the FY85 budget review. This will
include a fall -back position for the City in the event of significant cutbacks in Federal or State
funding. The City Manager and the Finance Director will be responsible.
Review service delivery to identify improved methods.
This is an ongoing function of the City Manager to be achieved in conjunction with efforts of
department and division heads.
Minimize property tax increases.
This is an ongoing responsibility of the City Manager and the Finance Director when preparing budget
recommendations for the City Council.
G
-,
I; ;
NEW OBJECTIVES:
Obtain funding for wastewater treatment plant or identify alternatives for ten year interim.
Possible interim alternatives to be presented to Council by September 30, 1983. This is the
responsibility of the Study Committee, the consultant (Veenstra b Kimm), and City staff.
2. Implementation of new zoning ordinance.
It is anticipated that this ordinance will be completed just prior to or soon after the beginning of
FY84. Implementation during FY84 will be largely the responsibility of Planning and Program
Development and Legal staff.
3. Development of urban renewal land.
Hotel construction to begin first quarter at which time the status of the parcel for a Department Store
will be presented to Council for review. This will be coordinated by the City Manager.
4. Execute Urban Fringe Agreement with County.
This should be prepared and executed no later than September 30, 1983, as facilitated through the
Planning and Program Development and Legal departments and Council representatives Erdahl and
McDonald.
5. Begin implementation of Economic Development Policy.
Council will be provided with proposed action steps no later than September 30, 1983, by the City
Manager.
6. Complete decisions regarding new Iowa -Illinois Gas & Electric Franchise.
Recommendations from the Council representatives (Perret, Dickson) and Legal department to be
discussed and issues resolved no later than a time which will allow this item to be placed on the
general election ballot in November of 1983.
7. Identify solutions for dealing with downtown parking.
Council to decide general direction these efforts will take during the first quarter of FY84. The City
Manager, Public Works Director, and Finance Director will be responsible for providing information and
alternatives consistent with this time frame.
8. Improved communications with Boards and Commissions and recognition of their accomplishments.
'Alternatives include a recognition banquet (City Manager to explore funding alternatives with Chamber
of Commerce), more effective use of Cable Television for Boards and Commissions (City Manager and
12
appropriate staff to explore), and implementation of a policy to insure timely communications of
Council decisions or considerations to specific Boards and Commissions (City Manager to develop and
implement).
9. Begin Benton and Riverside Drive improvements.
Construction to be in progress during first quarter of FY84. Public Works Director to monitor progress
of IDDT on this project.
10. Build better communications with University of Iowa students.
Initial communications with student organizations will be made by the Mayor.
11. Subdivision ordinance.
To be developed by staff following completion of the new Zoning Ordinance. Primarily the
responsibility of Planning and Program Development and Legal staff. Completion by the end of FY84.
12. New swimming pool.
Mayor Neuhauser and Councilmember Balmer will explore options and report to Council by
December 31, 1983.
13. Historic Preservation.
Historic Preservation Commission should be appointed prior to beginning of FY84. Planning and Program
Development staff will be responsible for implementation of the Commission function during FY84.
14. Facilitate development of 200 new housing units.
This is primarily contingent upon activity in the private sector. Council and City Manager will engage
in efforts to facilitate this end.
15. Review Council goals and objectives at 4 to 6 month intervals.
This will be accomplished through summary quarterly reports and the scheduling of informal review
sessions by the City Manager.
16. Facilitate construction of additional congregate housing.
Council and staff will continue to explore alternatives with the private sector and other governmental
agencies depending on available funding programs and potential construction sites.
O
13
17. Emphasize Energy Conservation in new developments.
I Planning & Program Development staff will coordinate with the Planning
provisions ningtCommission
new and the
Resources Conservation Commission regarding incorporating energy
ion
ordinance.
18. Implement information program about City functions.
i ives for a written or video produced Annual Report for
The City Manager will continue to explore alternt
Iowa City, as well as other cable TV related options.
PERFORMANCE MEASUREMENT:
s under direction of the speof
cificnobjectives is measis ured ied n the perforall mance of departments/divisions individually and collectively.
14
City of Iowa City
MEMORANDUM
Date: May 23, 1984
To: City Council
From: Dale Melling, Assistant City Manager
Re: Summary Report - Program Division Objectives for First Half of FY84
All operating divisions submit quarterly progress reports to the City Manager
and these have been periodically summarized in a report to the City Council
in the past. This practice is in lieu of sending copies of all quarterly
reports to .the Council, a practice which a previous Council requested be
discontinued.
The following refers to information contained in the quarterly reports for
the first and second quarters of FY84. These reports are cumulative and
reflect year-to-date progress towards stated objectives for the first half of
the fiscal year. A similar report will be prepared after the end of FY84,
summarizing in greater detail all activities which each program division
undertook during the fiscal year.
These reports indicate that most program objectives for FY84 will be achieved
and it does not appear, at this point, that major deviations from those
objectives will occur. Major changes in stated objectives are normally made
as a matter of policy and Council is thus aware of these changes at such time
as they are made during the fiscal year.
From the information contained in the various reports, the following is
noted:
1. Energy Conservation - The Energy Coordinator is now sending monthly
energy use and efficiency reports to staff responsible for City buildings
using electricity and heating energy. For the most part, these indicate
that energy is being used more efficiently than in prior years and
significant energy cost savings are being realized. Additional energy
consrvathaveebeenion identifiedsandhich staff ewillepursue aalterntatives forimplementing
such measures in the near future.
2. Broadband Telecommunications - Activities have shifted somewhat to place
a greater emphasis on programming of the Government Access Channel 29.
The average number of subscriber complaints continues to decrease when
compared to prior years.
nts
and it
3 antici-
pated that t formal ecomplaints, volume of cafterih vings decreased d over the past
Civil pasttwo
years, will increase to the level of FY81 and may be double the 11 formal
cases filed in FY83.
MO_
2
4. Equipment Maintenance - we are continuing to "down size" when purchasing
replacement vehicles as an ongoing policy. While the labor rate for FY84
was estimated at $22 per hour, we have been successful in maintaining a
$20 per hour rate during the first half of the fiscal year. The FY83
12. Fire - The total number of emergency responses during the first half
indicates a general increase in FY84 over the previous few years' aver-
ages.
13. Assisted Housing - Funding has been approved for 25 additional Section 8
Assisted Housing Units effective November 1, 1983.
14. Building Inspection - Revenue continues to exceed operating expenses due
to the high volume of construction activity in the City.
/065
rate was also $20 per hour.
5. Mass Transit - The ridership goal for FY84 is 2.5 million passengers.
F
However, after significant ridership increases over the past few years,
it appears that we are approaching the saturation point and that rider-
ship may level off at 2.2 to 2.5 million passengers annually unless the
level of service is increased. The system continues to operate only
slightly below the goal of three passengers per revenue miles (actual
k
figure is 2.97).
6. Senior Center - The Center continues to prosper and attendance and
N
participation equals or exceeds the rate of a year ago. Activities this
year stress special events and focus on needed services as defined by the
selderly
community in Johnson County.
7. Accounting and Reporting - An original FY84 objective was to maintain
records of work-related injuries and cost analysis with departmental
comparisons. The Human Relations Department has assumed the responsibil-
ity for employee safety programs and the Accounting Division will no
longer pursue this objective.
t
8. Word Processing - The workload seems to be leveling off somewhat after
j
significant increases over past years. Operations continue at a high
i,
level of efficiency and turnaround time has been maintained well below
the projected 4.0 hours (currently 3.5 hours). FY84 efficiency figures
may be skewed slightly due to a complete changeover in equipment during
November, 1983.
9. Parking - It appears that ramp use may exceed projections for both ramps,
day and night. This will occur unless there is a reduction in the
parking trend as indicated during the first half of the fiscal year.
10. Human Relations - The department continues to emphasize training and
i
safety throughout City operations.
11. Police - The trend established during the past several years of a steady
increase in called -for services, the volume of records handled, and
general departmental activities has continued during the first half of
the fiscal year. No significant changes in types of criminal activity
are noted.
12. Fire - The total number of emergency responses during the first half
indicates a general increase in FY84 over the previous few years' aver-
ages.
13. Assisted Housing - Funding has been approved for 25 additional Section 8
Assisted Housing Units effective November 1, 1983.
14. Building Inspection - Revenue continues to exceed operating expenses due
to the high volume of construction activity in the City.
/065
3
15. Recreation - Participation in recreational activities appears to be at or
above prior year levels in nearly all categories. One current fiscal
year objective, which was to average three trips for senior citizens
every four months, has been assumed by the Senior Center which averages
approximately one trip per month.
16. CDBG Administration - Support for the Historic Preservation Commission
and related activities continue to be provided through this division.
17. Urban Planning & Development - Significant additional activities continue
to occur due to the beginning of construction of the new hotel and
responsibilities relating to the UDAG grant. In addition, adoption of
the new Zoning Ordinance and map was completed and implementation was
begun during the second quarter.
18. Engineering - All projects are on or ahead of schedule with the exception
of the Melrose Court Improvements which are on hold awaiting a Council
decision on this project.
19. Pollution Control - Average flow during the second quarter was 9.2
million gallons per day, exceeding the plant design by approximately 1.2
million gallons per day.
20. Streets - Leaf pick up demand continued to increase significantly and was
i up nearly 30% over FY83.
21. Landfill - This operation will incur considerable additional expense
f during FY84 due to the problem of ground water control.
The above comments summarize the more significant occurrences during the
first half of FY84. If Council has questions or desires further information
regarding these or other aspects of City operations, I would be pleased to
provide that additional information.
f
/sp
/06S
City of Iowa City
MEMORANDUM
DAM May 25, 1984
TO: City Council
FROM: Assistant City Manager
If: Memorandum regarding Ownership of Cable Television
Attached is a memorandum from Bob Welsh regarding local ownership of
Cable TV. The documents cited in the memorandum are attached. This
matter is scheduled for Council discussion on June 4. This information
is being provided to give you the opportunity to review it prior to that
time.
LE II II
14AY 13 .984 U
C-�
MEMORANDUM
CITY CLERK
May 18, 1984
To: The Iowa City City Council
From: Bob Welsh
Re: Ownership of Cable Television
I have reviewed the material recently provided to you as background for your
consideration. I welcome your openness!
I believe that it is important that the City Council have access to the re-
port of the original CATV Committee.
In the July 10, 1973 report:
"As indicated to you in our communication of May 23, 1973 and our
minutes, seven of the committee members favor public ownership,
two private ownership".
In Ordinance Provisions dated January 7, 1974 you will find a rationale for
public ownership in Iowa City of a Cable Camunications System.
I also believe that there are philosophical questions which we address
that are not a part of the material placed in your hands at this time. We
started, for example, with the question of purpose. We expressed strong
support for "private enterprise" but recognized that in Iowa City cable
television is a natural monoply and thus not an arena in which private
enterprise is able to function in a competitive environment.
I hope that this material will be reviewed by the council.
It was my honor to serve as chair of this camdttee and I have extensive
files. If our minutes and reports are not a part of the public record,
they are easily accessible.
I wish to do all that I can to be of help to you in your considerations.
/o64
;I
Miw City C=T cesmit
July 13, 1373
3ince our report of nasci 13o tie have continued to explore all
aspects of cable television (cable Communication Yor low City.
At that tis we indicated to Your
oft now, estimate we nen admit to You a second report on
or -Bore JhlY is. w anticipate that this report will
includes
a. a s.00ssnd.d system .. .
D. Recommended patterns of ownership .,. .
C. Proposals for as ordinance
D. Imposed future supe•
We have taken significant steps is each Of these areas.
A. On the basis of the economic and technological data
available to us and our eetiaate of the seeds of the
commateitY
we favor:
A dual trunk/iaactive trunk — single feeder —
home convertor distribution systeme with a hub
constrmation and a centrally located studio for
local origination and access broadcasting.
This system would provide an immediate capacity of
26 - 30 channels to subscriberst sone cloyed circuity
two-way potential.
It would have an expansion capacity of 30 channels
to subacsiberst 4 channels return; closed -circuits
two-way and up to 16 channels of point-to-point
communications each way.
S. As indicated to you in our communication of May 23, 1973s
and our minutes# seven of the committee members favor
public ownership, two private ownership.
C. We have reviewed proposals for an ordinance for public
ownership of the cable communication system in Iowa City
and these are now ready for incorporation into an
ordinance.
/0�4
Second Import to City Council
low city CATV Cammittee
Page 2
We do not at this stage consider our cork complete. '4e have,
however, r= into ( u=na=r vac3 -on1 and fur tar Ca3zinitiva commi-
ttoe Work will not 3a able to :)o lone with aaxiaua input during
the next six weeks.
In light of this, we project the following# subject to your approval.
1. we will continue to work•on refinements of the eooaomid
Model from the Cable Television Information Center.
We have asked for sone additional runs to hopefully
help alasify;amd refine the Material in had.
2. We will request our staff assistanto provided through
the City Manager's Office, to do the following for
review by the committees
a. Work with legal council to put our proposed ovdi.
name provisions into ordinance fors.
b. Provide a working outline of ordinance prowisicns
for a private franchise (if such were to be granted).
C. Prepare a papas an the Municipal use of i Cable
COMMMication "ate, in Iowa City (and swMesedisg
dareal. .,.
. on* with legal'oommaii•Lo provide the legal basis
for all subsequent Ccandl action.
3. We will continue to work as Members of the oarlttes is
secure data which will assist us in the refinement of
our recommendations and in the steps to follaw.
4. If time allows, we plan to involve the wider com m pity
In the consideration of the issues related to a cable
of
oasmwaity involvy nt-oougld fly, my �� focal colica
that yoe need to take. Pry
a _
We are aware of the great number of community issues facing you
as members of the City Council. It is in this light* and the
complexity of this issue, that we have chosen to take the
approach as outlined. Unless directed otherwise, we will report
to you again this fall.
It is also our belief that these steps will aid you and the
citizens of the community in making vise decisions relative to
cable.
e
1066
Second Report to City Council
Iowa City CM Committee
Page 3
There is one additional consideration t -hat we would submit to
you and that i3 .4het:er or no: •rou t: c^A it Yi39 to 30=9 a
in tAo staps
made a: :-O Council and 1C: iai::t=ati•;o~13ve1+:a_�or man Sy
our coamittee.
We are receiving assistance from the Cable Television Information
Center. They seemingly believe that we are doing a most credible
job. we are aware of the importance of these oonsideratioas
and recognise that you may desire some professional review of
our work and recommendations by a source otber than the Cable
Television Information Dater. if sog now is the time to take
such action. If emu desire additional consultative service other
than that provided by the Cable Television Information Canter,
we would recommend the YITU Corporation. The expenditure for
their service would be between $10.000 and $25.000, dependimq
upon the scope of the services you desire.
unless we bear from you to the contrary, we shall 1,9a I as
outlined. 'If you desire information an consultative services,
we have material assembled which we would be happy to share
with you and the City (tanager.
Ageing
tv
tserve you and our elwe would assure �low, ot
Citizens gh
z thzouoar servicesf our appreciatlam for the
committee. It id oar !:ors that the woTAR thee we do will stand
the test of time end prove to be for the good of all of the
Citizens of this community.
W
U
Z
W
W
W
LJ.
Ls�
IOWA CITY CATV COMMITTEE
ORDINANCE PROVISIONS
January 7, 1974
I. Short Title
II. Definitions
(All terms needed)
III. Purpose of Ordinance, Jurisdictional Basis for Local
Franchising Authority's Power.
A. The legal basis for the City Council's action. This
section to include the pertinent sections of federal,
state and local laws.
B. Basic statement of purpose of Ordinance:
1. To establish a "Board" to construct, manage and
operate a Cable Communications System for Iowa
City (and such other areas as desire to be served).
2. To set forth responsibilities of the City Council
and the "Board."
3. To set.forth the type of system, facilities, pro-
gramming to be provided.
4. To set forth technical and operational standards
and other requirements.
C. Granting to the "Board" the right to use the rights-
of-way.
D. Rationale for public ownership in Iowa City of a Cable
Communications System.
1. To be an extension of the educational system, pro-
viding open and equal access to learning opportuni-
ties for all citizens throughout their lives.,
2. To be an informational utility whose social goal
would be to provide all persons with equal oppor-
tunity of access to all available public informa-
tion about society, government, opportunities,
products, entertainment, knowledge and educational
services.
3. To enable income to be used, after paying for
capital expenditures, for additional improved
access, cablecasting, increased services and
lower rates.
/066
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III. Purpose of Ordinance, Jurisdictional Basis for Local
Franchising Authority's Power.
A. The legal basis for the City Council's action. This
section to include the pertinent sections of federal,
state and local laws.
B. Basic statement of purpose of Ordinance:
1. To establish a "Board" to construct, manage and
operate a Cable Communications System for Iowa
City (and such other areas as desire to be served).
2. To set forth responsibilities of the City Council
and the "Board."
3. To set.forth the type of system, facilities, pro-
gramming to be provided.
4. To set forth technical and operational standards
and other requirements.
C. Granting to the "Board" the right to use the rights-
of-way.
D. Rationale for public ownership in Iowa City of a Cable
Communications System.
1. To be an extension of the educational system, pro-
viding open and equal access to learning opportuni-
ties for all citizens throughout their lives.,
2. To be an informational utility whose social goal
would be to provide all persons with equal oppor-
tunity of access to all available public informa-
tion about society, government, opportunities,
products, entertainment, knowledge and educational
services.
3. To enable income to be used, after paying for
capital expenditures, for additional improved
access, cablecasting, increased services and
lower rates.
/066
1V,
-z -
4. To make available muncipal and educational services
at minimum or no cost to the municipality and pub-
lic educational institutions.
S. .To assure that the System will be controlled by the
citizens and operated for their benefit.
6. Acknowledge that one of the major users of cable,
in the future, will be the municipality to provide
more efficient municipal services..
7. To help this medium fulfill its potential as a
people -oriented Communications system.
Responsibility of the Council.
A. To appoint members to the "Hoard" which consists of
five (5) members serving five-year staggered terms.
B. To arrange financial underwriting.
C. To establish, revise and set rates. (Changes in rates
made only after public notice and a public hearing
-according to due process.)
D. To review and approve the budget of the "Board," in
light of fiscal.responsibility to the bond -holders.
E. To provide services as requested by the "Hoard" to
assist in fulfilling the functions of the "Board" as
set forth in this Ordinance.
F. To review annually the operations of the System.
G. To state in the ordinance the responsibilities of the
Council in such a manner to make it clear to all that
neither the Council nor the city Administrative Staff
shall have the authority to censor any programming.
H. To enforce the Ordinance.
V. Responsibilities of the "Board."
Purpose: To develop and to operate a Cable Communications
System for the citizens, businesses and institutions of
Iowa City and such areas which desire to contract for such
services.
A. To employ management or to contract for management,
who will employ person(s) and/or firms for sales
promotion, construction and maintenance of system.
(Including program activities, personnel, space and
equipment.)
B. To establish personnel policies, including additional
incentive payments based on System growth.
- 3 -
C. To be responsible for all cablecasting.
D. To prepare budget in line with fiscal obligations,
projected income and expenditures.
E. To have broad responsibility to manage the System (or
delegate such management) -so as to encourage maximum
service and maximum'penstration, and to take such
actions as are consistent with good fiscal practices,
in keeping with common cable television system prac-
tices.
F. To recommend changes in rates.
G. To utilize, where possible, the existing administra-
tive facilities of the City. i
H. To report annually to the City Council, including
provisions for ordinance revision. i
ri,hsihe
make
ft
Iowa CommunitySchoolDistctUnivertyof !
Iowa, Coralvills, Johnson County, etc., can work•
together for the development and use of the access
channels..
sibilities
J. To thisaordinanceout landfthe such otherresponsibilitiesoutlined
re ponsibilitiesas are
consistent with the basic purposes.
VI. Franchise Territory, Extension of Service.
A. The "Hoard" is authorized to:
1. Use the public rights-of-way in Iowa City.
2. provide requested services to the University,
other municipalities, and areas as deemed
advisable and economically feasible.
B. The "Board" is required to:
1. Extend services to all areas of Iowa City, except
to agricultural areas.
2. Install basic system throughout the City within
a period of two years from receipt of Certificate
of Compliance; and install the System on a reason-
able and equitable basis.
3. Extend cable electric powerandtelesubdivisions new concurrently with
telephone es
e
/o(' a
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4. Design a system and include the following:
a. Provisions for the basic design of the System.l
(1) A dual active/inactive trunk -- single
feeder -- home converter distribution
system or equivalent channel capacity.
(2) A hub system with centrally located studios
for local origination and access cable
casting or a system of equivalent capability.
The System shall be constructed in such a
way as to provide maximum flexibility,
and to service the University of Iowa
and other municipalities when deemed
advisable and economically feasible.
- (3) Upgrade the facilities, equipment and ser-
vice as the current state-of-the-art allows.
b. Channel Capacity.
(1) An immediate capacity of 26-30 channels
to subscribers; some closed-circuit;
two-way.
(2) An expansion capacity of 30 channels to
subscribers; 4 channels return; closed-
circuit; two-way and up to 16 channels
of point-to-point communications each way.
(3) Two-way service to subscribers when the
'Hoard' deems a viable plan for actual use
of two-way service has been developed..
c. Provisions for Channel Use.
(1) In accordance with FCC Regulations a
minimum of:
- Three network off -the -air signals.
(Ex: Channels 2,.7 and 9)
- Two duplicate off -the -air signals.
(Ex: Channels 4 and 6)
- One educational off -the -air signal.
(Ex: Channel 12)
- Two independent off -the -air signals.
(Ex: from one or both of the two closest
such markets in Minneapolis, Chicago
and/or St. Louis)
- A free educational channel, a governmental
channel and a public access channel for
cablecasting.
- One local origination channel.
- Such other channels as possible.
(Ex: Channels 5 and 8)
1 Diagram of the design is to be set out in the Ordinance.
- 5 -
(2) Additional educational, governmental and
public access channels when a viable plan
for their use is presented.
(3) Subject to permission of the licensed
operator of Channel 12, additional off -the -air
educational channels. (Ex: Minneapolis,
Chicago and/or St. Louis)
(4) FM Signals.
(a) There shall be no maximum number of
FM signals which may be carried by
the System.
(b) Minimum Signals - The following
signals shall be the minimums carried
by the Systems
(11) Any stations licensed for broad -
i cast within the communities which
serve the System with primary
TV signals and which are affili-
ated with National Public Radio,
or are non-commercial or educa-
tional stations.
(21) In addition, at least one sta-
tion from each community which
supplies TV signal shall be
carried.
(c) So long as there is requested use, the
System shall maintain one FM signal
as a local access facility, for use
by the public, local government and
educational authority, under the same
general rules as apply to access
cablecasting.
(d) So long as economically feasible, the
System shall maintain one FM signal of
general listening music without commer-
cial interruptions.
(e) Insofar as possible, the signals
carried shall be selected as to pro-
vide as broad a variety of programming
as possible.
(f) All of the above notwithstanding, no
off -the -air signal need be carried which
is not sufficient in strength at the
System head -end to provide adequate
signal strength.
(g) Migimum facilities shall consist of:
(1 ) Studio (not necessarily separate
from TV studio).
- 6 -
(21) Sufficient microphones for
cablecast of up to and including
small groups (approximately 6
people).
(31) Equipment for receiving and cable -
casting telephone calls.
(41) Equipment for playing all commonly
current prerecorded materials
over the cable.
(5) The University of Iowa a minimum of three
channels, if requested, subject to a satis-
factory arrangement.
(6) A combination or separate channel(s) for
weather, stock information and news.
(7) Transmission of fpseign stations when
economically feasible.
d. Provisions for Public Access Programming Facilities
(1) Both portable and stationary equipment to
be used by access cablecasters with the
aid of a technical and production staff,
including equipment that can store pro-
grams for later showing. A centrally
located studio to be available to all
access users on a first-come first-served
basis. A schedule of rates for use of
equipment, studio, and technical and pro-
duction staff. Separate rates for mobile
facilities if such facilities are planned.
(2) Access facilities at the studio, plus other
locations as feasible (such as mobile units
in identifiable neighborhood areas).
(3) Equipment that meets a high level of tech-
nical standards.
(4) A minimum of twelve portable video/audio
recording systems consisting of porta-pack
systema, 8mm sound camerae or equivalent.
For every citizen upon request, training in
use of portable video/audio recorders and
cameras, as the state-of-the-art dictates.
Responsibility for maintaining the equipment
and provision of tapes and batteries to
trained persons at pro -rated cost or less.
Additional equipment made available as use
demands.
(5) Guidelines, rules and regulations for the
use of public access channel(s) in line
with the FCC Rules and Regulations,
providing for first-come first-served as
well as schedule uses and recommended
rates. (It is intended that any charges
be based on actual cost or less.)
1406,6
- 7 -
(6) Procedure for Preservation of the FCC
Rules Regarding the Presentation of
Obscene, Lottery or Advertising Information.
(a) Live Presentations. One individual,
who shall be designated Program.
Director, shall be present during all
access programming and shall have
responsibility for maintaining rules
pertaining to presentation of matter
which is obscene, advertising, or
lottery information.
(b) Procedure for Prerecorded Presentations.
The management shall designate an
individual(s) to screen all prerecorded
materials for content as applies to
the above mentioned rules. If the
material is judged to be outside the
rules, the precentor shall be notified
and given an opportunity to make
suggested alterations. If the presentor
objects or disagrees with the manage-
ment with regard to violation of the
rule, he shall so notify the general
management of the -System. Upon such
notification, the management shall
convene an appeal hearing in accor-
dance with the procedure established
above.
(c) Constitution of Appeals Board.
The general management of the System
shall appoint, within 10 days of
the beginning of cablecasting activity,
one individual to serve on the above
mentioned Appeals Board. The length
of term shall be.determined by the
management of the System.
The City Council of Iowa City, acting
upon recommendation of the community
at large, shall appoint an individual
from .the community, not an employee
of the City or any municipal agency,
to serve as Chairman of the Appeals
Board for a period of one year
repeatable terms.
A third member of the Board shall be
appointed on each occurrence by the
individual or group whose presentation
has been challenged on the basis of
obscenity, lottery or advertising
information.
/066
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e.
f.
- 8 -
Any decision of the Board in regard
to presentations shall be made by a
majority of two members.
(1) Pre-emptory Challenge. Any
"offended party" whose cablecast
has been interrupted or prevented
from showing may pre-emtorily
challenge either one of the two
permanent members of the Appeal
Boards from participating in the
decision on any one specific
matter. Upon such challenge,
the challenged party shall be
excused from deliberations on
the specifically named appeal
and the remaining two members
shall appoint a third person to
sit on the Board during the
course of that deliberation.
(d) If, at any time, any person or group
is refused access to the use of the
cablecasting facilities on the access
channels, for any reason whatsoever,
that person or group shall have the
same rights of appeal as specified in
Section (b).
(e) In accordance with FCC Regulations,
there shall be no censorship of pro-
gram content on Access Channels.
Provisions for Specialized Services.
(1) Return -signal video capacity to all schools
at cost or less.
(2) When economically and legally feasible,
extension of service to all Iowa City
District schools outside Iowa City and to
all buildings of the University of Iowa
not previously served.
(3) Contractual arrangements for new services
when deemed advisable.
(4) Leasing channels at rates approved by City
Council after due process.
Provisions for Subscriber Privacy.
(1) The subscriber shall be granted by law a
right of action for the invasion of his
privacy involving the cable system, and
such invasions of privacy shall also be
made a criminal offense with each viola-
tion deemed a misdemeanor.
/a(V/ C'
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/0GG
(2) No monitoring of any type is permitted.
(Except that which is specifically
provided for elsewhere in the ordinance.)
(3) The ned in such a
sasmt hmakeall bpossibl
manner possible total dis-
connect.
Provisions for Interconnection Between Cable
g.
Systems.
(1) Development of policy for interconnection.
(2) Action which seeks to make all possible
arrangements which would maximize the
services that could be rendered.
h.
Provisions for Underground and Overground
Installation Requirements.
(1) Construction of the System underground
wherever economically feasible.
(2) insthetsoletpon of shall for
supportingtabe
urpose ofes
Cable
Communications System without written
justification and approval
sof hall require
Manager. The City Manager q re
crossings to be placed underground
street
if there are no other overhead wires at
the crossing.
S. Establish Construction Standards.
basic construction
a.
Contract for the
eofothe
System. Such contract to include performance
bonds, standards, etc. (Ex: Turnkey)
a high
b.
Set construction standards that are of
technical quality and set a system of inspec-
tion to assure high quality prior to acceptance
of work and payment.
Provide for annual inspection of the System to
c.
assure compliance with high technical standards.
d.
Provide safety and damage requirements.
distribution
The Company's transmission and
system, poles, wires and appurtenances shall be
located, erected and maintained so as not to
endanger or interfere with the lives of persons,
or to interfere with improvements the City may
deem proper to make, or to hinder or obstruct
the streets, alleys, bridges
the free use of
or other public property. Removal of poles or
equipment when necessary to avoid such inter-
ference will be at the Company's expense.
/0GG
- 10 -
6. Establish Technical and Operational Standards.
a. Set high technical standards. Provide for
continual up -dating of standards. Make cer-
tain that System conforms to the "highest
state-of-the-art" in the field of Broadband
Communications. Design, re -design, install,
operate, replace and maintain equipment in
accord with the best engineering practices
and economic feasibility.
b. Define high standards in a general way.
Review and update standards at least once in
every five year period.
7. Regulate Functions of the System to include:
a. Service upon consumer demand.
(1) Extension of service within a reasonable
time.
(2) Pro -rate credit or rebate for interrup-
tion of service.
b. Rates.
(1) Monthly Subscriber Rates:
First Outlet - $5.00 per month
Second Outlet - $1.00 per month
(2) Installation Charge
First - $15.00
Others - $2.50
(3) Re -connect Charge
First - $10.00
Others - free (unless moved)
(4) Rates for multiple apartments, hotels,
motels and non -residences:
1 - $5.00
Next 9 - $3.75
Next 10 - $2.50
All over 20 - $2.00
All over 100 - By negotiation
Additional outlets in a single apartment - $1.00.
The above rates apply only where all outlets
are on the same premises, under one owner-
ship and with billing to one customer.
(5) A deposit for converters may be charged if
need arises. No service fee will be charged
for use of converters.
(6) Require an advance charge of one month's
rate.
(7) Require that re -connect fee include unpaid
charges owed by the individual.
(8) Study and recommend possible adjustments
in the rates for low income persons, in
light of its economic feasibility and the
desire for high penetration.
/a66
(9) Be free to recommend to the City Council
rates for all services.
c. No income from the System shall become a
part of the operational budget of the City.
d. Employment Requirement.
(1) Hiring policies will follow equal oppor-
tunity guidelines.
(2) Employees will be encouraged to take up
residence in the area served by the system.
e. Consumer Complaints.
(1) Provide procedures and personnel for
handling consumer complaints.
(2) Review complaints on a regular basis
including the action taken.
(3) Update procedures for handling complaints.
f. Use of Streets, Pole Attachments.
(1) All transmission and distribution struc-
tures, lines and equipment erected by the
System within the City shall be so located
as to cause minimum interference with the
proper use of streets, alleys and other
public ways and places, and to cause mini-
mum interference with the rights and
reasonable convenience of property owners
who join any of the said street, alleys
or other public ways and places.
(2) In case of disturbance of any street, side-
walk, allay, public way or paved area,
the System shall, at its own cost and
expense and in a manner approved by the
City, replace and restore such street,
sidewalk, alley, public way or paved area
in as good a condition as before the work
involving such disturbance was done.
(3) If at any time during the period of the
franchise the City shall lawfully elect to
alter or change the grade of any street,
sidewalk, alley or other public way, the
System, upon reasonable notice by the City
shall remove, relay and relocate its poles,
wires, cables, underground conduits, man-
holes and other fixtures at its own expense.
(4) Any poles or other fixtures placed in any
public way by the System shall be placed in
such manner as to comply with all require-
ments of, the City.
(5) The System shall, on the request of any
person holding a building moving permit
issued by the City, temporarily raise or
lower its wires to permit the moving of
/oGG
- 12 -
/OGG
buildings. The expense of such temporary
removal or raising or lowering of wires
shall be paid by the person requesting
the same, and the System shall have the
authority to require such payment in
advance. The System shall be given not
less than forty-eight (48) hours advance
notice to arrange for such temporary
wire changes.
(6)
The System shall have the authority to
trim trees upon and overhanging streets,
alleys, sidewalks and public ways and
places of the City so as to prevent the
branches of such trees from coming in
contact with the wires and cables of the
System, except that at the option of the
City, such trimming may be done by it or
under its supervision and direction at the
expense of the System.
(7)
In all sections of the City where the
cables, wires or other like facilities of
public utilities are placed underground,
the System shall place its cables, wires
or other like facilities underground to
the maximum extent that existing techno-
logy reasonably permits the System to do so.
(8)
The System shall provide plans and speci-
fications for all construction within
City streets, alleys or other public ways
and places to the Director of Public Works
and Traffic for their review at least 30
days prior to start of construction. The
approval of both departments shall be
necessary before construction commences.
This provision shall apply to each construc-
tion sequence if the construction is
accomplished in phases.
(9)
No poles or other wire -holding structures
shall be erected by the System without
prior approval of the Board with regard to
location, height, type and any other perti-
nent aspect. However, no location of any
pole or wire -holding structure of the
System shall be a vested interest and such
poles or structures shall be removed or
modified by the System at its own expense
whenever the Board determines that the
public convenience would be enhanced thereby.
/OGG
- 13 -
(10) Where poles or other wire -holding structures
already existing for use in serving the
City are available for use by the System,
but it does not make arrangement for such
use, the Board may require the System to
use such poles and structures if it deter-
mines that the public convenience would be
enhanced thereby and -the terms of the use
available to the System are just and rea-
sonable.
(11) Where the City or a public utility serving
the City desires to make use of the poles or
other wire -holding structures of the System,
but agreement therefore with the System
cannot be reached, the Board may require
the System to permit such use for such
consideration and upon such terms as the
Board shall determine to be just and rea-
sonable, if the Board determines that tie
use would enhance the public convenience
and would not unduly interfere with the
System's operations.
S. Miscellaneous Items.
a. Access to Premise. (Details to be determined)
b. Maintenance of Home Antennas*. The "Board"
shall provide on request at cost or allow the
subscriber to provide a switching device which
would allow the subscriber to use his own
antenna as he chooses. System personnel may
not remove home antennas. Nor may the System
require the removal of any TV antenna as a
condition of service.
c. Emergency Use.
In the case of any emergency or disaster the
management may interrupt signals otherwise being
distributed and upon request of the City Council
make available its facilities for emergency use.
d. Separability of Clauses, Compliance with
Applicable Law.
If any section, subsection, sentence, clause,
phrase or portion of this Ordinance is for
any reason held invalid or unconstitutional
by any court of competent jurisdiction, such
portion shall be deemed a separate, distinct,
and independent provision and such holdings
1066
- 14 -
shall not affect the contined effectiveness
or validity of the remaining portions hereof.
At all times during the life of this Ordinance,
the "Board" shall be subject to all laws
and reasonable regulations which the City
Council shall hereafter provide.
These remaining portions shall be reviewed
within a reasonable period of time so as to
assure that the original intent of the Ordi-
nance is maintained.
In addition to all provisions of this Ordi-
nance, and notwithstanding any provisions
thereof, the "Board" shall comply with all
applicable state and federal laws and with all
applicable regulations of the Federal Communi-
cations Commission.
j e. FCC Rules and Regulations Provisions.
(1) This Ordinance shall incorporate any modi-
fications made by the Federal Communications
Commission in its regulations concerning
.ordinance standards, if such incorporation
is -required by said regulations. Should
such modification require a substantive
provision not delineated in the regul-
tions, the City Council shall make such
changes as are necessary.
(2) The City Council shall apply for and
obtain a Certificate of Compliance. .
f. Records and Reports.
Maintain such records, maps, and make reports,
as deemed advisable, and as required by the
FCC Regulations, to the City Council and the
City Manager to assure the citizens of maxi-
mum accountability and efficiency of operation.
The records shall be open to the Council and.
public at all times. The subscribers list shall
not be available except as subject to the open
records law.
g. Indemnification, Insurance, Liability for
Damages.
See that adequate coverage is obtained.
9. Additional Provisions.
a. There is hereby reserved to the City every
right and power which is required to be herein
reserved or provided by any law, and the
"Board" shall be bound thereby and, shall
comply with any action or requirements of the
/a(o
- 15 -
City in its exercise of such rights or power,
heretofore or hereafter enacted or established.
b. Neither the enactment of this Ordinance nor
the appointment of the "Board" shall consti-
tute a waiver or bar to the exercise of any
governmental.right or power of the City.
c. The adoption of this Ordinance shall author-
ize and permit the "Board" to solicit, sell,
distribute and make a charge to subscribers
within the City for connection to the Cable
Communications System of the "Hoard," and shall
also authorize and permit the "Hoard," to
traverse any portion of the City in order to
provide service outside the City.
d. A franchise, easement, license or other permit
granted to anyone other than the "Hoard" to
traverse any portion of the City in order to
provide cable TV service outside the City
shall not authorize nor permit said person to
solicit, sell, distribute or make any charge
to subscribers within the City, nor to render
any service or connect any subscriber within
the City to the Cable Communications Service
System.
e. The "Board" shall be subject to all provisions
of the other Ordinances, rules, regulations,
and specifications of the City heretofore
or hereafter adopted, including but -not
limited to those pertaining to works and
activities in, on, over, under and about
streets.
Any privilege claimed under any.franchise
granted pursuant to this Ordinance in any
street or other public property shall be sub-
ordinate to any prior lawful occupancy of the
streets or other public property.
"Board" also shall be subject to the provi-
sions of general laws of the State of Iowa,
or as hereafter amended, when applicable to
the exercise of any privileges contained in
any franchise granted under this Ordinance,
including but not limited to those pertaining
to works and activities in and about State
highways.
f. The "Board" shall be prohibited from directly
or indirectly doing any of the following:
(1) engaging in the business of selling at
retail, leasing, renting, repairing or
servicing of television sets or.radios;
/o b
I
i
i
i
j
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- 16 -
(2) imposing a fee or charge for any service
or repair to subscriber -owned receiving
devices except for the connection and
re -connection of its service or For
excessive request for the determination
by the System of the quality of its signal
to the recipients thereof;
(3) soliciting, referring or causing or per-
mitting the solicitation or referral of
any subscriber to persons engaged in any
business herein prohibited to be engaged
in,by the System;
(4) providing information concerning the
viewing patterns of identifiable indivi-
dual subscribers to any person, group
or organization for any purpose.
1,066
City of Iowa City
MEMORANDUM
Date: May 23, 1984
To: City Council
From: Don Schmeiser
Re: Street Naming Classification Plan
When I came to work for the City in 1973, it was obvious there was no
plan for naming streets. At that time I introduced a rather uniform
street naming classification system which is illustrated on the attached
figure.
Since 1973, the staff has applied this street naming system to all new
streets in new subdivisions. The one exception is in the naming of
cul-de-sacs which we permit to be named a lane, circle, place, way or
court. All departments of the City adhere to this system.
The question of a street naming classification system recently arose
during the discussion of a change in the name of Sandusky Drive. The
name of the street was incorrectly labeled Sandusky Avenue. If Sandusky
Drive were to continue in an east -west direction, the street would be
appropriately named an "avenue," as illustrated in the attached street
naming classification system. However, Sandusky Drive will curve to the
southwest and south in a curvalinear pattern which would require that it
be named a "drive" in conformance with the plan.
sa/sp _
IPS -a�/t�?'ti
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LESS TH1
1.000'
NORTH
W°
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/0
VENUES
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AVENUES
COURTS I
LESS THAN 1,000' I
SOUTH
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CITY OF IOWA CITY
CIVIC CENTER 410 E. WASHINGTON ST. IOWA CITY, IOWA 52240 (319) 356-5000
NEWS RELEASE
Director of Housing and
Inspection Services.
May 22, 1984
Effective May 29, 1984, Douglas W. Boothroy will assume the
position of Director of Housing and Inspection Services with the
City of Iowa City.
Mr. Boothroy began his employment with the City as an Assistant
Planner in the Department of Planning and Program Development in
1975 and was subsequently appointed to the position of Senior Planner
in which he has served since 1980.
Mr. Boothroy possesses a M.A. degree in Urban Planning and a
B.A. in History. Mr. Boothroy fills the position vacated by the
resignation of Michael Kucharzak.
-0-
Contact Person: Anne Carroll
356-5026
I.i
MINUTES OF STAFF MEETING
May 16, 1984
Referrals from the informal Council meeting were distributed to the staff
for review and discussion (copy attached).
Items for the agenda of May 22 will include:
Public hearing on plans and specifications of the asphalt overlay
project
Resolution adopting plans and specifications for the overlay project
Award contract for Highlander lift station
Resolution approving preliminary plat of First and Rochester Addition
Resolution authorizing a contract with Iowa -Illinois for installation
and maintenance of an electric primary distribution system to serve
Rundell -Center storm water pumping station
Recommendation of the Planning and Zoning Commission regarding Reeve's
First Subdivision in Johnson County
Resolution to consent to vacate a portion of Sturgis Corner Addition
Ordinance rezoning 3.52 acres of First Avenue extended - second
reading
Second consideration of ordinance permitting private schools in
RM -12 zone
Ordinance to approve final planned development plan of Hunter's Run -
passed and adopted
Resolution to approve the preliminary plat, planned development and
Large Scale Residential Development plan of Hunter's Run
Public hearing on Transit's FY85 application for state assistance
Resolution setting a public hearing on UMTA Section 3 application
Resolution authorizing filing of Section 3 Grant Application
Public hearing on budget amendments
Resolution approving amendments
Public hearing on proposed capital projects fund budget
Resolution approving capital projects fund budget for FY85
Resolution approving memo of agreement for Jackson Square apartments
Final reading of Human Rights Ordinance amendments
Resolution extending the IRB area
Rules and regulations of outdoor service areas.
The staff was advised of a meeting with the Association for Retarded Citizens
regarding a job placement program. A trainer would come to the worksite
with the employee and remain for a period of training. The employee would be
paid minimum wage.
The City Manager advised that progress is being made in the selection of the
H&IS director. Interviews will be held this Friday.
Prepared
Lorraine Saeger /06�
Informal council Meeting DEPARTMENT
May 15, 1984
SUBJECT
DATE jFtUt"
RE TO
Council member absence 5-15 Info
- 15 Assistant sta�t
C I gu 5-15 Assistant
Council
- Cable deregulation
Cable Commission
Sidewalk Cafes
City Plaza Building Extensions
Tanglewood/Ventura
O
I NA
5-15 1 Assistant
5-15 1 City
REFERRALS
16 jAssistant c11ty Nana
15 11 Ci tY
Public
MMMENTS/STATW
George Strait absent May 22
and July 2 and 3.
-----------------------
Letter, for Mayor to Iowa
delegation and House Committee on
-Commerce and Energy.
Refer to Broadband Telecommunica-
tions Commission:
1. issue of City purchase of
2. Alternatives for franchise
amendment.
3. Recommendations for June I
Can city regulate hours? Does
liquor license automatically
-t'O' Council re. 5-15 discussion.
Willnot be approved. Notify
Eggleston and Mondanaro.
Draft appropriate amendment to
City Plaza ordinance,. (Hold unti
0ed
When/how will refuse pickup be
done?
Av�Y
► Informal council Meeting DEPARTMENT REFERRALS
May 15, 1984 - Page 2
i
SUBJECT
DATE
RECD
REFERRED
To
DATE
DUE
COMMENTS/STATUS
10 Block South Dubuque
5-15
Public Work
Are trees dead? What is nature
of guarantee and what followup?
Roller Skating on Sidewalks
5-15
Police
Enforce prohibition downtown.
News release.
Cars in Plaza
5-15
Police
Have officers note if greatly
increased and if more enforcement
is needed.
Shamrock/Arbor Project
5-15
Publjc Work
Proceed with revised plan for
channel improvements as proposed.
Explore concrete block bank
Rapid Creek Farm
5-15
City Manage
No interest in purchasing.
Meeting with Board of Supervisors
5-15
Lorraine
Schedule for June 27.
Pending List
5-15
Assistant Cl
y Manago
1
Sidewalk Cafes, Scott Boulevard
Noise Ordinance - Cars and particularly
motorcycles
5-15
Police
Enforce - issue news release
MINUTES OF STAFF MEETING
May 23, 1984
Referrals from the informal and formal Council meetings were distributed
to the staff for review and discussion (copy attached).
The City Manager reminded the staff that the informal meeting next week
would be on Tuesday. He also reminded the staff to follow the schedule
of Council meetings for the summer which was distributed at last week's
staff meeting.
The Finance Director advised that the City is running into problems with
property tax collections. To date, 94h percent has been received, and
96h percent should be received by the end of June. This will leave a
shortage of about $300,000. The staff was asked to freeze capital outlay
purchases until the end of October. In addition, some vacant positions
may remain vacant until that time. The County is taking steps to collect
the delinquent taxes. A memorandum regarding this matter will be furnished
to the Council in Friday's packet.
The City Manager advised that the parking study seems to be going well.
A meeting will be held on June 4 with the City Council to go over the
ideas with them.
Prepared by:
0 M- et� 91h�
Lorraine Saeger o
X069
i
Regu
May
S
Informal Cour
May 21, 1984
S
Urban Renewal
Sewerage Faci
Hotel - Exter
Public Hearin
Benches - nor
Center
Congregate Ho
Senior Center
Manville Heigl
I'
Informal Council M
May 21, 1984
Page 2
sm
Rubble Pile
Tanglewood and Vent
8M1L / THE DES MOINES REGISTER IN Thurs., May 3. 1984
Skywalk
By RILL jwr
awaw nr wnw
Newspaper vending machines
would be allowed in skywalk corri-
dors within city -owned parking ga.
rages, under an ordinance change
approved Wednesday by the Des
Moines Skywalk Commksioo.
The modified ordinance, which
esquires City Councit approval, is
intended to help the ity defend it.
self against a lawsu:: filed by the
Des Moines Register and Tribune
Company, said City Solicitor Mt.
ehael Hayes of the eity's legal srafr.
The Register's lawsuit, filed in
U.% District Court, alleges that the
commisaioa's order last year bar.
ring newspaper vending machines
from the skywalks is on.
constitutional
In recommending the ordinance
modification. Hayes told commis.
sioners It was deigned to meet
"what we feel Is minimally re-
quired constitutionality."
CommLW ones William I.nchman moved for approv.
al of the proposed change, saying, "The legal depart.
ment is, as i we IR asking us for the tools to go to court"
The Re challenging
the oir� eerie, petchman contended,
above the city's the newspaper o
y skywalk oedimntt "and didn't have W
abide by It"
The Register, Leachman argued, L "hiding behind the
First Amendment of the Constitution."
That brought a quick response from Commissioner
Larry Carter. "Herr Leachman, Americans do not have
to hide behind the First Amendment; ' Carter said.
"Some people do," Leachman answered.
Leachman, Rex Jorgensen, James Kempkes and
Dave Frevert. who was appointed to the group recently,
voted in favor of modified ordinance. Carter abstained.
The modification will allow newspaper vending ma-
chines in skywalk corridors that are more than 14 feet
wide and inside city garages.
panel alters newspaper machine rule
Larry Cuter
Couldn't muster support
Presently, only one city parting
garage, situated at Seventh Street
sod Grand Avenue, has such a cor-
ridor. However, newspaper
vending machine aro allowed io
city parking garages at Eighth and
Mulberry streets, Fourth Street
and Grand Avenue and Fifth
Avenue and Walnut Street, said
City Traffic and Transportation Di.
rector Jame Thompson, and that
won't charge.
Thompson also said two down-
town city parking garages ender
construction — at Fifth Avenue
and Leeaaqua Way and at Fifth
Avenue and Locust Street — are
expected to include skywalk earri.
dors wider than 14 feet.
Carter moved to expand the'
modification to allow newspaper
vending machines in other stywalk
corridors that are wider than 14
feet and Jointly controlled by pri•
vete businesses and the city, such as a corridor Wide
the Locuvtstreet Mail.
Installation of the machines would be sub)ect to the
consent of private -property owner, Carter said. 'The
private -property owner, in my opinion, should be the
one to say'no; rat the commission."
However: Carter failed to muster support among the
other four d izimisdoners.
Out-of-court negotiations between the city and The
Register have broken down, Hayes said, and the two
sides don't have "Common grounds" for any future talks
aimed At settling the lawsuit
Register lawyer Michael Gludiani said of the corn•
mission's action Wednesday. "It may satisfy the city's
legal department, but it doesn't satisfy The Register. We
think reasonable access to the skywalk system is not
limited to a newspaper vending machine in the Grand
Avenue parking garage."
The case is schedat.d r..-•-+-•
/0X
City, county at computer
`crossroads' face tough choices
By Tom Walsh
Gararw Jonnwn Canty &w chW
• IOWA CITY — The technological
eaplosion that is malting the per.
sonal computer as common a dsek-
top tool as the telephone is present.
Log some tough choices for Iowa
City and Johnson County officials as
they chart couna far expanding
the computerization of local govara
MpUL
flows City plans to spend $100,000
of both computer hardware and
saftwam systems needed to expand
Its in -!rouse data processing opus.
Uric. Johnson Couaty's Hewlett -
Pickard 3000 Series M mainframe
computer Is nearing capacity, and
updating that system could cat as
much as 1300,000.
"We're at a crossroads, but the
technology Is moving so rapidly that
it'i hard to stay on top of it," said
DO" Edmonds, a captain with the
Johnson County Sheriffs Depart-
ment and the chairperson of the
county's Data Processing Advisory
Board
"We could find ourselves making
a commitment of 1210,000 to 1300;
0W to upgrade our system, only to
discover in a year or two that It was
not the thing to do."
Although the seemingly endless
variety of computer hardware and
software packages available is baff-
Rag the public omciW who must
decide which route to travel, th'ere's
no question some decision must be
made. The county's Data Processing
Department is confronting a logjam
of programming requests that may
tab three to five years to fulfill.
''"M ONLY THING for certain
hem Is uncertainty," said Tom
Slackett, the county's auditor and a
member of the Data Processing
Advisory Board. "Whatever system
we buy, a year from now it will
probably be 20 percent cheaper, or
well find there's some new system
that coats the same amount but does
much more.
"What's essential Is not to be
paralyzed by this situation, because
It won't change."
Wine Noth, an assistant director
of the University of Iowa's Weeg
Computing Center, has served a a
consultant to both the city and the
county In sorting out their computer
been needs. Although
the county has
About five years using Computers for
years longer than the
city. NOW fools the city's approach
to date processing is less leshort-
'he city has taken a little mom
of a forward-looking view in terms
of having nam current software
than the county's," Noth said. 'The
city's software Is more in -user
oriented. which mean the people
who am actually using the muhino
In individual departments to
produce reports and so on can by
and large do it tiamsehves, without
having to him a bunch of program.
mem to do the report. Tbey don't
need a lot of specialized knowledge
to use the computer system"
When the city began In 1980 to
aplore acquisition of an in-house
system, ore of its ptemqulsites was
to find a system that could be used
by computer novices, Noth cid.
'THE COUNTY IS now very
deAdtely thinking along thea lines
and seams Interested In moving in
that direction because It means a
potential cap on the number of new
people they would have to him:
'T think there's also a feeling that
they can get new applications out
sooner, so they're not stating at a
several -year backlog of things to be
done on the machine. One way to
reduce that backlog Is to have the
users who am making the requests
take a much more active part in
producing the moults."
The city once rolled on the Cedar
Rapids -based TLS Co. to handle
data processing tasks such as sort.
Ing out the city's payroll, generating
utility and landfill billings, keeping
track of accounts payable and
tracking receipts and disburse-
ments. In 1981, the city bought a
small minicomputer equipped with
two disc drives, a printer and 12
terminals, In 1982, the disc drive
hardware was upgraded to triple the
system's memory capacity. Since
1981, the city has added 10 termin-
ale, bringing the total number to 22.
The existing system now handles
all the tasks once farmed out to TTS
and also- keeps track of parking
tickets, pet licensing, housing In-
spection records, an inventory of
assets, the city's budget and even
the city's phone bill.
"We're finding that we am able to
do much; much mom with the
people we have," said htoaica Utla,
the city's controller. "We still have
to do the phone bill, but Northwest.
em Bell now seads us the bill on
map tic tape. It used to take two
days to sort out which calla should
be charged to which department
Now It takes two hours instead of
18."
THE COUNTY BEGAN experi-
menting with computers to the late
1980s through a grant that allowed
the Sherit's Department to comps.
eerie complaint records, smart
warrants and other Information.
When that grant dried up, the
county suspended use of computers
and, didn't revive the effort to
computerize until the mid-70s.
The elght-member Data Process.
Ing Advisory Bond was created to
help determine which county de,
partments had the greatest need for
computer assistance.
"We addressed the most serious
needs first — the tax system,
elections and the auditor's finance
&PPlications" Edmonds mid. "In the
protea of prioritising the Program-
ming, schedule, some other depart-
ments that made requests and
showed a need, like the SherlH's
Department, were Included in the.
schedule, too."
Jean Shultz, the director of the
county's Data Processing Depart,
ment, said 10 county departments
are now tied Into the Hp 3000
mainframe computer. The programs
designed for use by the Sberlffs
Department are also used to offer
computerization of Coralville' police
records under a service contract
with the county.
SHULTZ SAID THE county's
motor vehicle division has its own
computer terminale that are tied
The Cedar Rapids Gazette: Sun., May 20, 1984
/07/
into the state's computer system.
Both the county attorney's office
and the health department have.
their own computerized word
processing systems, and the recur.
doe's office has two personal com-
puters it was for Indexing records..
Tae county Is about to Lunch as
experiment in the use of personal. .
computers as we means of reducing
demand an the HP 3000 system.
ShWtx said. four Hewlett-Packard
personal computers will W delly,
'end any day for placement In the
offices of the city Mod county
aMssoson, the office of the county
attorney add Shultz's office.
Slorbtt equipped hfs office with'
■ Kaypeo 10 personal computer a
year ago. At the time, he didn't
know It was compatible with the'
county's H/wlMn•Paekard system.
Sion then, he's discovered It can
be, but claims be's been unable W
persuade Shultz to tie the desktop:
computer Into the HP 3000 data
Wee.
Slacken feels that refusal has.
mon to do with "protecting turf'*
thin anything else. Shultz said,
that's not true, claiming Slockett's
desktop computer will W tied Into
the mainfnme'ss soon as a cable
link can W installed
Slockett, meanwhile, is underhk•'
Ing his own study of how the.coucty'
might bad ezpmd Its data process•:
Ing capabilltiea:
• "M data Processing Hoard has
agreed to,allow the auditor's oMce
to develop a competing system to
the Hewlett-Packard system," W
said. "I'm now looking at all the
options."
Representatives from cities and counties are
trying to work out a compromise with the
National Cable TV Association that will allow
local communities effective control of
franchises and rates.
By Alan Beals, Executive
Director, National
League of Cities
oppose someone living in your city
called the local department of san-
itation one day to ask why the gar-
bage hadn't been collected in a week —
and was cold that the trash haulers de-
cided to abandon the area because it
was no longer economical to provide
service.
Or suppose the city approved a zon-
ing variance and bond issue to permit
construction of a new community
swimming pool — only to seethe plans
changed and the proceeds redirected to
build a private tennis club.
Or suppose the operator of a city -
owned downtown parking garage — the
only parking facility in the central bmi-
ness district — decided to quadruple the
rates a month after getting a IS -year
concession.
If such activities were allowed to pass
unnoticed, much less to take place at
all, heads would likely be rolling in city
hall. If action by the city leadership
does not occur right away, then action
by the city voters at the next election
probably would occur.
Those are rather far-fetched and ex-
aggerated suppositions, of course, but
each serves to illustrate something about
why public officials in the nation's cit-
ies are concerned about preserving their
authority in matters relating to cable
television.
Myriad or concerns
The sphere of local concern includes
what areas the system will serve, what
the system should Include, and how
much basic services should cost when
(Continuedon page 46)
American City & County/May 1904
By Thomas E. Wheeler,
President, National
Cable TV Association
Mayors and other local officials
opposing congressional passage
of the Cable Telecommunica-
tions Act, or demanding unrealistic
concessions, are running the risk oflos-
ing most of their able TV regulatory
authority to the Federal Communica-
tions Commission (FCC). Mayors
fighting the legislation, if successful,
will have won a battle, but will certainly
lose the war.
In two recent rulings, the FCC made
clear that it will allow local authorities
only a "quite narrow" jurisdiction over
able. Firing a loud warning shot across
the bow of local officials, the FCC said
it is concerned about — and presum-
ably will strike down — any local regu-
lation "that may impede new cable ser-
vices and burden interstate communica-
tions.
James C. McKinney, chief of the
FCC's Mass -Media Bureau, sent an
even louder warning to local and state
communications regulators. In a recent
speech before the Federal Communica-
tions Bar Association, McKinney de-
nounced them as "mini-FCCs," and
said the FCC is fully justified in pre-
empting their power.
Otherwise, McKinney said, "the
marketplace will be strewn with local
regulatory waste and abuse. New tech-
nologies will grind to a halt and com-
petition will disappear very rapidly as
nationwide communications systems at-
tempt to overcome dozens, perhaps
hundreds, of varying standards and
philosophies."
McKinney declared bluntly that the
(Continued on page 48)
counties conlaw
811 Would Stdp
Wed AulN M ty
By Matthew B. Coffey,
Executive Director, National
Association of Counties
he view of the National Associa.
tion of Counties on federal cable
television policy is basic: The U.S.
government should not restrict local au-
thority over this important public ser-
vice.
Legislation pending In both the
House and Senate would strip the regu-
latory powers of cities and counties,
making local governments powerless to
act on behalf of the best interests of
their constituents.
While there are areas in which a na.
tional policy on cable television would
be desirable, such a policy should keep
in mind the trust consumers place in
their local governments while doing
nothing to undermine that trust.
The franchise process for cable tele-
vision — which since the inception of
the medium in the late 1940s has con-
sisted of agreements between local gov-
emments and prospective cable opera.
tors — Is the primary means by which
cable television is regulated. This pro-
cess includes negotiation between the
local government and the cable com-
pany on how citizens can best be served
by the franchisee.
The ultimate agreement covers the
kinds of services offered and their costs,
the boundaries of the service areas,
provisions for rate increases, proce-
dures for renewal, public access, fran.
chise fees and how the system would be
disposed of if the cable operator
breaches the contract or fails to win a
renewal.
The legislation pending in Congress
would affect every facet of the fran-
(Continued on page 48)
45
/iory/
46
League of Cities
(Continued from page 45)
they are transferred to a monopoly in
the form of a franchise recipient.
It includes other issues, as well: re-
newals, maintenance and upgrading of
the system, access by third parties, and
so on. These concerns are raised in the
process of examining the particular
needs and circumstances within the
community, and then soliciting propos-
als and bids from any cable operator
interested in responding to them.
Currently, there is no clearly articu-
lated national policy with regard to ca-
ble telecommunications. Issues involv-
ing franchising practices, service re-
quirements, rates, renewals, and so on,
have evolved through regulatory policy
and through litigation. The premise for
local authority to be exercised in these
matters has come under attack by the
industry in all three branches of the
federal government: Congress, the
courts, and the Federal Communica-
tions Commission in the executive
branch.
The word "regulation" has been at
the center of four years of heated, and
sometimes acrimonious, controversy
concerning cable TV.
Cable operators are accusing local
governments of excessive, capricious,
unrealistic and unreasonable demands
in deciding how and to whom fran-
chises are to be awarded. The industry
has argued that it is entitled to First
Amendment rights, and that it should
be allowed to compete on its own terms
for the potential subscribers in a partic-
ular city.
Of course, the operators who cur-
rently hold franchises want to keep
them, and to keep out any enterprising
would-be competitors. The operators
seeking new business in an unserved
area want to have exclusive franchises,
and many are willing to enlist influen-
tial local citizens, as equity partners at
little or no cost, to help them win the
franchise in the first place.
That's a stark and somewhat warty
description of the cable industry, and
admittedly not applicable to every sin-
gle firm or operator. Unlike the suppo-
American City d County/May 1984/0/
r
Cable Reads
Meters
month's reading, and compare the
period's use with previous billing to
the concept of automatic "elec- -
tmoic" meter. reading.. On its own
office where a keypunch operator
tutor the use data for that period
ensure consistency. The reading.
.
' irddativa,.thrmmpmy wu.wiBiag m..
into the computer. which then prints
would then be directly transferred to
For
Reading
Utilities
a billing computer, resulting is a re-
duction of transcribing creno an acrd an
error in this method as well as sew
in town or city. Now..metwel
ca consultant, Robot Lattoo,pro
eral-stepsthat .could beeliminated,
improvement in efficiency. Thus,
ident'orNorthern.Technology..Inc..
thus Improving. the efficiency of the.....
meter reading, transcription and
By Paul E.
Gillette
bill! costs would be reduced, while
.. with tRpresentatives of. the towwtt : �.
.::.W:i�:ewA'r.rw•eMraetmatec they' ...:•
in reading and transcribing the dial.
ludication onto dmneterbook.Tilt:.
the reduction is lag time between
ow does a municipality or-
our subscribers at the most econom-
meter reading and billing will im-
ga size and fund a pilot proj.
ical rates possible, consistent with a
prove cash flow.
«t that will demonstrate a
reasonable return on our investment.
Besides reducing meter reading
reduction.of utility meter reading
Meters are read is most munici-
costs and increasing savings by casts ,
and billing coag by 20 percent. or ..
palides throughout the country using
- methods. that are often inaccurate,
flow improvement, an automatic .
meter-rnding system offersfledW.t
Morey: ... • .• ,; .. :.::,
ehusetts. ,: the: ,•:.
.::.' ReadinG Masta.
to-
slum and costly. At each toner lots-
,
ity in billing schedules (dmeofday;.7
..; opportunity. occurred, because the,
- tion, the -meter reader rads and en- ..
rates could be Implemented), spot;
1001112 ::
tmtheinformat3oninameta600t
ting theft of service probl sal:locli"!
tins
system..— necersary for the espcd .
aced -subtracts that figure from the
doo of otatstto and hurdling issitmfb;:
ineat:— and ContincntaCablevi-
previous ceding, during the last bilk'
fins[ readiap im2parwant'bod",Z•:
sion,. the! town's cable television
ins. period. After each route is com-
lop. _F a
(CATV) company,. was. imanted in, • '.
pleted, thrbooks are returned m the
• ... Furthermorr,• thesyseeeir.
bash for mutual econ
the concept of automatic "elec- -
tmoic" meter. reading.. On its own
office where a keypunch operator
tutor the use data for that period
provide a
advantagefor the:loal electric
.
' irddativa,.thrmmpmy wu.wiBiag m..
into the computer. which then prints
ity and the CATV company. 1
spend the required. dollars to. test the
hardware- and software involved.
the bills. .. -
There are several opportunities for.
ally,. the deetrk utility provide
use of pain to the CATV comb
Moreover. when CondnectII's pro}
error in this method as well as sew
in town or city. Now..metwel
ca consultant, Robot Lattoo,pro
eral-stepsthat .could beeliminated,
lag communication services. cis
ident'orNorthern.Technology..Inc..
thus Improving. the efficiency of the.....
provided by ther.CATV,-comp
of. Jeffetsoa„Neel Hampshire. met . _.
procedure.. Errors can and do occur -
with the- cost c edite& "dam
.. with tRpresentatives of. the towwtt : �.
.::.W:i�:ewA'r.rw•eMraetmatec they' ...:•
in reading and transcribing the dial.
ludication onto dmneterbook.Tilt:.
rental'eharges: ia.additim-?n
,;AAa pading.rerYlalf$I
sitions presented at the outset of this
article, however, this description is real.
it describes policies widely espoused and
practices widely used within the cable
industry. And just like those supposi-
tions about trash collection, a public
pool, or the parking rates charged by a
concessionaire, it is. anathema to re-
sponsible public policy.
The issue in cable is this: When a
business is given a monopoly to provide
a service that depends on use of the
public rights of way, should the public
be entitled to ask for certain services in
return, be assured that all parts of the
community will have comparable ser-
vice and access to the system, and be
arbitrarily in a monopolistic environ-
ment?
The National League of Cities says,
"Yes,” clearly and emphatically. Bear
in mind that the intent of a franchising
process certainly is not to penalize the
applicant making the most attractive
offer. If it were, who would subinit an
American City a County/May 1984
the data from th
- _computer.,
application in the first place? The need
for local authority is to represent the
interests of the community in awarding
a franchise and to assure that the suc-
cessful bidder lives up to commitments.
If some expectations are too costly or
complex for a cable operator to fulfill at
a marketable fee structure, a prospec-
tive bidder should say so and say why.
A bonsfide commitment to what can be
done Is clearly preferable to false prom-
ises to do something "bigger and bet-
ter" than anyone else.
Who's in charge
Some cable operators are taking this
more conservative approach; others
would rather avoid wrestling with the
fulfillment of expectations until after a
franchise is in their -pocket. In the
meantime, however, the cable industry
also has mounted a continuing cam-
paign in Congress, the courts and the
FCC to win a "laissez-faire" approach
that would let the industry call the
shots.
After three years of battling against
industry -led efforts to abolish virtually
all meaningful local authority over ca-
ble television, the NLC has gone to the
negotiating table with the cable indus-
try's representatives. The congressional
leadership wants a sensible national
policy that will work to the benefit of
all concerned: The city, the subscribers
and users, the competitors for a fran-
chise and the operator once a franchise
is awarded.
Cable issues do not need to be sorted
out in national legislation. Just as the
proper extent of the public stake in lo-
cal cable systems needs to be defined, so
do the legitimate rights and preroga-
tives of cable operators need to be
spelled out.
The disagreements do not seem be.
yond a solution, and it would best serve
everyone if that solution can be arrived
at harmoniously. The NLC and the
leaders of the nation's cities are work-
ing toward this solution. ❑
4/07/
CAN Association
(Continued From page 45)
FCC has the choice of totally pre-empt-
ing local authority or being forced to
pre-empt after local officials "strangle
local communications service and the
federal government has to step in to
protect the national communications
system."
Cable legislation
The only possible shield to protect lo-
cal authorities from this threat of losing
most of their cable TV power to the
FCC is the Cable Telecommunications
_
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OVER Q YEARS
MANUFACTURING
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INTERNATIONAL
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STEADY
PRODUCTION
IMMEDIATE
DELIVERY
FOUR RELIABLE PARTNER
ASTURQUIMKA,SA
AM rss GNiEaa SRAiN
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NORTH AMERICAN MARKET
American internaUOne emme nn
209 W..1 centre S. NA71ex • Ma.e.e9y..n.01760
o101, 16171666.6606 7014, 94.974
48
Act now pending in Congress. The leg-
islation would set limits on the FCC's
pre-emption of local regulatory power.
Under the uniform national cable
regulations established by the legisla-
tion, city officials would retain more
cable systems authority in their com-
munities than they would if left to the
mercy of the FCC.
That reach has taken away more and
more local regulation of cable through
a series of decisions dating back a dozen
years. The FCC's two most recent rul-
ings affirm severe limitations on state
and local rate regulation and forbid vir-
tually all local and state regulation of
satellite master antenna television
(SMATV) systems.
The rate decision specifically in-
volved a Nevada case, but it is applica-
ble nationally — and its implications for
the powers currently claimed by many
local jurisdictions are sweeping and
ominous. The FCC ruled that its exist-
ing rules prevent Nevada officials from
regulating rates charged cable subscrib-
ers, except for those channels set aside
for public, educational and government
use.
The FCC's pre-emption of virtually
all local and state regulation of satellite
master antenna systems specifically in-
volved a New Jersey case but, again, its
implications are far-ranging. The com-
mission ruled that state and local au-
thorities may not impose regulations on
SMATVs other than those necessary to
protect the public health and safety and
legitimate zoning restrictions.
Since cable television systems also re-
ceive most of their programs from sig-
nals transmitted by satellite and are
technologically indistinguishable from
SMATVs, the argument is formidable
that the FCC should pre-empt more —
or even all — local regulation of cable.
it was to avoid the threat to city au-
thority from the FCC and from the
courts that the National League of Cit-
ies originally entered into negotiations
with the National Cable Television As-
sociation to write a cable telecommuni-
cations
Iecommuni-
cations act that would satisfy all sides in
the debate. That was a statesmanlike —
and also pragmatic — move by the
mayors.
The negotiations resulted in a com-
promise bill (S.66) approved over-
whelmingly by the Senate last June.
Some mayors demanded more conces-
sions, to which the NCTA reluctantly
acceded. The result was a bill
(H.R.4103) substantially more favor-
able to the cities. It was approved in
November for action by the House En-
ergy and Commerce Committee.
The'big question looming for the cit.
ies, as the clock ticks on, is whether
Congress will be allowed to enact a fi-
nal version fast enough to preserve lo.
cal cable authority before the FCC pre-
empts that authority. u
Counties
(Continued from page 45)
chise agreement. The legislation would
remove, without cause, local regulatory
authority and oversight of cable televi-
sion. The proposals would invalidate
hundreds of contracts that have been
freely negotiated between local govern-
ments and cable operators.
In addition, the new federal policy
would;
•Prohibit cities and counties from
regulating basic service rates — defined
as the lowest cost tier — after five
years, or half the remaining term of the
franchise. Other cable services would be
deregulated completely. The bilis would
provide for automatic rate hikes of 5
percent or a percentage based on the re-
gional consumer price index.
*Set terms for local buy-back of ca-
ble systems.
•Presume renewal of a franchise;
and in the Senate version, permit court
review instead of administrative hear-
ing, over the issue.
•Restrict, in the Senate version, lo-
cal citizen and government access to ca-
ble channels.
The entire franchise negotiation pro.
cess would be determined in advance by
federal law.
The National Association of Coun-
ties believes this legislation sets a da s-
gerous precedent in an area where there
never has been a justifiable need dem-
onstrated for such drastic action. Many
of the requirements established by the
legislation would reverse what have
been traditional local franchising pro-
cedures.
Counties believe that national legisla-
tion on cable television should provide:
•Statutory authority to regulate
rates for basic services;
Ostatutory authority to attach a
franchise fee at 3 percent, with special
waiver up to 5 percent•,
•the ability for local government to
define basic services through negotia-
tion between the operator and the fran-
chise authority;
•the ability to require third -party
access and set-aside use for public pur-
poses, such as education and govern-
ment; and.
Of7exibility of franchise procedures
so that local governments can rely on
state and local processes.
While our rapidly expanding tele-
communications system may benefit
from federal policy, that policy should
not take important regulatory powers
from the hands of local government.
County government has handled the
franchising process responsibly and in
the best interest of its constituents.
Those constituents, as consumers of ca-
ble television services, should not be left
to fend for themselves. C
American City i County/May 1984 7/
le
A.
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Makes it Work!
• We find the right
We structure new
location
tenant -mix
• We analyze the
• We lease up
market
• We draw shoppers
• We rehabilitate the
property
Visit our eooth #4. /
Fapanelon Avenue
Meridlth Property Management now as
• Grand Wand, Nebraska Q Iowa
a Iinmia, Nebraska • Cio a. dim
81
The Merldlih Organization 2600 South Parker Road #231
Aurora, Colorado 00014
u Greg Rice- Director of Leasing (303) 337.2093
/ THE MERIDITH ORGANIZATION
99 PARK AVENUE
NEW YORK, NEW YORK 10016 (212)697.1710
:, Over $90 Million Raised 7b Data For Developers
'o
NN Life.Beinit,
week !
ju.ne 3 -9 .
IOWA CITY
PARKS AND RECREATION DEPT.
220 S, GILBERT ST.
356-5100
Be
"Life, Be In It." is a special motto used across the world by park and
recreation professionals to promote active participation in local leisure
activities, and to increase their awareness of the values of recreation in
one's life. A special period has been designated during June, the National
Recreation and Parks month, as "Life, Be In It." week, June 3-9. Community
park and recreation departments throughout the United States are planning
activities, festivals, tournaments, clinics, etc., to introduce residents to
recreation programs and facilities, in addition to teaching skills and having
fun!
. In following this campaign, your Iowa City Parks and Recreation Department
has planned a unique week of activities and events for you. We sincerely hope
that you will come and join in. The attached pages provide a listing of
activities, plus the times, dates and locations.
L
SUNDAY, JUNE 3 - 1:00-4:00 P.M.
OPEN HOUSE
ROBERT A. LEE COMMUNITY RECREATION CENTER �' lust
v �• �w�
Parks and recreation service providers in this area will be p ese nt t p V,
share information on the variety of leisure activities, progr a facilities
they offer to the general public. In addition, tours of the Ro er A. Lee n
Community Recreation Center's facilities will be given. Agencie nclude: V
Lake MacBride State Park University of Iowa Project Art
Palisades Kepler State Park Johnson County 4-H
Kent Park
U.S. Army Corps of Engineers
(Coralville Reservoir)
Kirkwood Community College
Iowa City Community Theatre
Coralville Parks and Recreation Department Iowa City Kickers
Iowa City Senior Citizens Center Iowa City Swim Club
University of Iowa Recreation Services Iowa City Parks & Recreation Department
Iowa City Public Library
E -2-
"LIFE, BE IN IT." WEEK
WORKSHOPS, CLINICS AND PRESENTATIONS
Y,
JUNE 4 - 8, 1984
**
NO REGISTRATION OR FEE REQUIRED **
3 ** ALL ACTIVITIES ARE HELD AT ROBERT A. LEE COMMUNITY RECREATION CENTER,
EXCEPT FOR HICKORY HILL PARK TOUR AND ROWING CLINIC **
Monday, June 4, 7:00-8:30 p.m.
PRINTMAKING AND PRINTING (Archery Range/Print Room)
Develop new skills in this workshop. You'll learn basic techniques and -
how to use printing equipment which is available for recreational use.
Presenter: Roxanne Sexauer
SYNCHRO SWIM DEMONSTRATION (Swimming Pool)
Sit back and enjoy watching a dazzling display of synchronized swimming
at its finest.,
1 Presenter: Iowa City Aquamaids
7� NEW GAMES (Social Hall)
You'll have a chance to play some fun and exciting new games which require
little, if any, equipment or knowledge. Such games are fantastic for picnics,
parties of family reunions.
Presenter: Jan Strahorn
Tuesday, June 5, 7:00-8:30 p.m.
FOLK DANCE (Social Hall)
Become acquainted with several traditional folk dances.
Presenter: Carol Sorenson, University of Iowa Dance Department
THERAPEUTIC RECREATION (Meeting Room A)
Learn how recreation is used in the habilitation and rehabilitation of
individuals with physical or mental disabilities.
Presenter: Kerry Mildon, University of Iowa, Recreation Education
I
J
I
-3—
VOLLEYBALL (Gymnasium)
You'll have an opportunity to develop new skills, learn game strategies
and further your knowledge of this popular sports activity.
Presenter: John Remmert
ROWING/SKULLING (Meet by University of Iowa Canoe House, near Hancher Auditorium
at 7:00 p.m.)
Take part in this skillful activity. Members of University of Iowa's
Rowing Club will introduce you to this olympic sports activity.
Presenter: Phil Bourjaily, University of Iowa Rowing Club
1 Wednesday June 6 7:00-8:30 p.m.
7� METAL WORKING (Craft Room)
Metal working skills and techniques will be demonstrated in this workshop.
Learn how jewelry and other metal art pieces are constructed.
Presenter: Julie Kastner
SWIMMING STROKE CLINIC (Swimming Pool)
Here's your chance to have your swimming strokes analyzed and receive some
free tips on how to improve your techniques.
Presenter: Sue Buxton
7t WALLYBALL (Racquetball Court/Gymnastics Room)
fExperience a new, rapidly growing sports activity. Wallyball is a volley-
ball type game played on a racquetball court with the ball played off the walls
and ceiling over an eight -foot net.
Presenter: Richard Fry
Thursday June 7 7:00-8:30 p.m.
ENJOYMENT, EXERCISE, SUNSHINE AND VEGETABLES, TOO (Craft Room)
Come on over and learn some gardening tips from a master gardener. Be
sure to bring your questions, too.
Presenter: Tom Lunkley, Johnson County Extension Services, Farmers' Market Master
RECREATIONAL ACTIVITIES FOR THE PHYSICALLY DISABLED (Meeting Room A)
You'll have an opportunity to learn some new recreational activities to do
at home with your son, daughter, or friend who has a physical disability.
Presenter: Becky Maddy, Recreation Therapist, University of Iowa Hospital Schools
c
c
i
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* AEROBICS, STATION FITNESS, AND WELLNESS ACTIVITIES (Social Hall)
Aerobic dance is one of the most popular modes of exercise today for both
men and women. Get a taste of the variety of wellness programs we have to
offer to enhance your fitness levels, increase your stamina and to develop
your cardiovascular system.
Presenters: Debi Randall and Wendy Larish
HICKORY HILL PARK TOUR (meet at Upper Hickory Hill Park off North Dodge Street
at 7:00 p.m.)
Put on your hiking shoes and'come along on a park tour. We'll be pointing
out interesting park features and vegetation as we go.
Presenter: Terry Robinson, Horticulturist/Forester, City of Iowa City
1 Friday, June 8, 7:00-8:30 p.m.
l� TABLE TENNIS (Gymnasium)
If you have always wanted to learn to play table tennis, here's your chance.
Demonstrations and skills development sessions will be conducted by premiere
players. Join in:::
Presenters: Dick and Scott Butler
7f AQUASIZING (Swimming Pool)
Bring your swimming suit and experience a fine and effective way of exer-
cising in the swimming pool.
Presenter: Deb Ziobrek
* CAMPING/ORIENTEERING (Meeting Room B)
You will learn about camping skills, outdoor cooking, equipment and safety
while participating in these outdoor activities.
Presenter: Wayne Fett
Saturday, June 9
BOWLING TOURNAMENT
A special populations bowling tournament will be held at Plamor Bowling
Lanes, beginning at 11:00 a.m. An awards picnic will follow. Entry fee is $3.75
* SLOW PITCH SOFTBALL TOURNAMENT
As a highlight of "Life, Be In It." week, a double -elimination men's slow
pitch softball tournament will take place at Mercer Park at 8:00 a.m. The entry
fee is $40.00 per team, plus two 12" restrictive flight softballs.
Registration forms for these tournaments may be picked up at the Recreation
Division Office, 220 South Gilbert, phone 356-5100.
0
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6
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SAM Magistrate
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8AM-t-0a
Courtgistrate
(Chambers)
Court (Chambers)
(Conf Room)
3PM-Space (bmmitt
6:30PM-Informal
5PM on -Reserved
(Conf Room)
3PM-(lousing Comm
(Conf Room)
(Conf Room)
Council (Conf Rm
7 -3011m -Formal P&Z
7:30PM-Council
7:30PM-Riverfront
(Chambers)
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7: 30PM-Informal
(Chambers)
Comm (Law Library
P&Z (Law Library
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HAM -Magistrate
SAM -Magistrate
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8:30AM-Housing
3PM-Senior Center
Court (Chambers)
Appeals Board
Comm (Senior Ctr)
(Conf Room)
4:30PM-Board of
Adjust (Chambers)
3PM-Agency Salary
7PM-Historic Pres.
7:30PM-Airport
study (Conf Rm)
Comm (Conf Rm)
Comm (Conf Room)
7:3OPM-Charter
7PM-Parks & Rec
Review Comm
Comm(Rec Centgr)
(Conf Room)
7PM-Airport Zoning
Com Public Iicaring
(Public Library)
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Court (Chambers)
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6:30PM-Informal
Council (Conf Rm)
7:30PM-Council
(Chambers)
3:301'M-AFSCME
Grievance Mtg
7:301IM-Formal P&Z
7:30PM-Informal
7:30PM-CCN
(Conf Room)
(Conf Room)
P&Z (Law Library)
(Public Library)
IPM -Board of
Adjustment (Chamb
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8AM-Magistrate
SAM -Broadband
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8AM-Ma istrate
Courtg(Chambers)
lOAM-Transit RI d�,7
Court (Chambers)
Comm (Cont Room)
LOAM -Staff Meetin
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7:3OPM-Human Right
(Conf Room)
Comm (Senior Ctr)
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,
City of Iowa City
MEMORANDUM
0011 June 1, 1984
10: City Council
FROM: City Manager
RE: Material in Friday's Packet
Memorandum from the Mayor regarding June 18 informal meeting.
/D 76
Statement by Mayor McDonald at the public hearing for the 1984 Democratic
/D 77
National Platform.
Memorandum from the City Manager regarding equipment purchases.
Memorandum from the Assistant City Manager regarding Housing Discrimination%a 79
Federal Grants.
Memorandum from the Chairperson of Broadband Telecommunications Commission 8,4
ownership options.
regarding approval conditions of sale and alternative
Memoranda from the Department of Public Works:
�08�
a. Flood Plain Maps
b. Nitrate Concentration in Iowa City's Potable Water Supply
LOA
O
��
L-3
c. Sidewalk on Tanglewood/Ventura and St. Anne's Drive Project
Copy of letter received from the Iowa Beer and Liquor Control Department
Id 8l�
regarding bids for the leasing of mini liquor stores.
Memorandum from the Department of Planning and Program Development regarding.�p�5
rezoning of 209 Myrtle Avenue.
Memorandum from the Assistant City Manager and the Civil Rights Specialist
Minority Business Enterprise Program. (�86
regarding the City's Women and
,LO 87
Financial Report, FY 1983.
Article: Cable Industry, Cities Reach Compromise on Deregulation
Press Release: Preliminary Information on 1984 Rental Housing Survey
/oP9
City of Iowa City
MEMORANDUM
Date: May 31, 1984
To: City Council
From: Mayor John McDonald Y/
Re: June 18 Informal Meeting
A tour of the new transit facility has been scheduled for the informal
Council meeting on June 18, 1984. Because of other Council business sched-
uled for that meeting, it would seem advisable to begin the tour at 6:00 p.m.
rather than 6:30 p.m. and to limit the time spent to 45 minutes. I have
requested that staff incorporate this change in the informal agenda. However,
if other Council members object to this scheduling, the agenda can be
revised. Please raise any objections at the informal meeting on June 4.
bj4/7
CITY CSF
IOWA CITY
CMC CENTER 410 E. WASHINGTON ST. IOWA CITY, IOWA 52240 (319) 356-5000
May 31, 1984
Statement by Iowa City Mayor John McDonald
To State Senator Pat Deluhery at the Public Hearing for the 1984 Demo-
cratic National Platform
i Senator Deluhery and Fellow Citizens:
Thank you for the opportunity to address you this evening. I encourage you
to develop a national platform based on consistency and fair play in
dealing with state and local governments, and one which will not impose
burdensome restrictions or requirements resulting in significant costs to
cities and states.
Housing programs should be more clearly planned and defined to allow
consistent planning and implementation at the local level. Constantly
changing rules and regulations continue to hamper local administration in
this regard. A current proposal to convert 150,000 Section 8 certificates
to vouchers may have a dramatic impact on local Section 8 programs. Among
its provisions are a lowering of fees to the local Public Housing Author-
ity for administrative costs. This may seriously jeopardize the quality
of existing programs such as that which now exists in Iowa City:
A proposal to place a per capita ceiling on the local use of Industrial
Development Bonds is another area where the benefit of this tax incentive
I for use by some cities may be greatly diminished. If this occurs, the
benefit of Industrial Development Bonds will greatly diminish for smaller
cities which will- be less able to compete for new industry due to a very
limited ability to utilize these bonds.
HR4170 exempts certain public purpose projects from the use of tax exempt
bonds. The exemptions do not include wastewater treatment plants,
however, even though federal funding for such facilities has been cut
dramatically over the past few years despite the maintenance of rigid
federal standards for treatment. A principal tool for cities to utilize
in local financing of wastewater treatment plants through the private
sector is thus not available. This is a case where both federal funding
as well as an important method for local financing have been removed.
Recently cities like Iowa City gave their support to an increase of five
cents in the federal gas tax. We were given to understand at that time
that the revenue generated from this tax increase would be used for
federal, state, and local highways and, further, that 20 percent would
apply to federal assistance for mass transit. However, revenue from the
gas tax increase was partially used to offset other sources of funding for
the transit assistance program and the amount we have received since then
continues to decrease.. The current administration's proposal is to
continue these reductions with complete phase-out of the transit operating
assistance program over the next few years. It appears that the capital
1,077
i
Page 2
assistance program will also be reduced, although maintained at some
level. We naturally feel we have supported a tax increase for a specific
purpose, only to see that purpose ignored at our expense.
Federal assistance programs should be planned and maintained with consis-
tency so that we at the local level can rely on those revenues and best
apply them to meet our basic needs, including transportation and mainte-
nance of our local physical plant. The deterioration of physical facili-
ties is a serious problem facing cities and states throughout the nation
and the remedies are very costly. Assistance to all localities for dealing
with worn out highways, bridges, sewer systems, treatment facilities, etc.
should remain a high priority for the federal government for the remainder
of this century and beyond.
I also encourage you to include a position in support of continuance of
the Federal General Revenue Sharing program beyond the 3 years approved by
the current congress.
Finally, it is truly ironic that at a time when the trend is decidedly
toward shifting responsibilities to local government, that a strong
private lobby has succeeded in gaining substantial support for legislation
which would remove nearly all local authority to control cable TV opera-
tions and either place these in the hands of the Federal Communications
Commission or simply abandon them in favor of deregulation of the indus-
try. HR4103, passed by the Senate and pending before the House, would
reduce control over basic cable rates and require renewal of franchise
agreements unless companies were shown to be negligent or abusive, would
legislate changes in many existing franchises, and would give broad
authority to the FCC. We maintain that telecommunications systems in the
community are very important in shaping the trends for meeting future
communications needs and that local control must be maintained to protect
the interests of those local citizens who will be most directly affected.
Let me reemphasize the importance of consistency and fair play: consis-
tency through careful planning and implementation of all federal programs
and fair play in the imposition of regulations or restrictions so that
they do not represent a cost to local government without providing a
source of revenue with which to meet those financial responsibilities. The
issues cited above represent an appropriate initial focus for addressing
these greatest of state and local needs.
1077
City of Iowa Ci s
MEMORANDUM
Date: May 29, 1984
To: City Council
From: City Manager ///`�-� ✓ �`�
Re: Equipment Purchases
Attached is a memorandum which indicates that equipment purchases in the
current fiscal year have been far below the budget estimates. So far in
excess of $100,000 has been saved. In addition, a bulldozer which has
been purchased for a price of $83,648 has a guaranteed repurchase value of
$75,000 at the end of five years. These variables indicate why discussion
of addition or elimination of a particular vehicle in the Equipment
Division budget each year is not necessarily indicative of the final cost
of equipment. If you have any questions, please contact me.
/sp
/D 7Y
City of Iowa City
MEMORANDUM
Date: May 24, 1984
To: Rosemary Vitosh, Director of Finance
/l
From: Cathy Eisenhofer, Purchasing Agent /
Re: FY84 Equipment Replacement Bids To Date
Fiscal year 84 purchases have been averaging far below budget estimates. The
City has been able to take advantage of the competitive market
and also the
demand for used equipment has brought higher trade-in values. The trade-in
option was exercised in each of the following purchases.
FY84
Purchase
Quantity E ui ment Type Budget
Price
—-8T'-U8*
BUT azer $135,300
2 Refuse trucks $106,000
$106,232
3 Backhoes $102,400
$ 50,000**
6 Subcompact pickups $ 46,000
$ 35,958***
1 Utility van $ 13 700
$ 9 082
Total $40��
Difference of $118,480
*Landfill bulldozer purchased with a guaranteed repurchase
value of $75,000
in 5 years.
**Trade-ins went for $40,793 versus an average $24,096 from
other bidders.
***Six subcompact pickups purchased rather than 5 trucks and
a station wagon.
tp4/5
cc: Terry Reynolds, Equipment Superintendent
City of Iowa Chl.
MEMORANDUM
Date: June 1, 1984
To: City Council
From: Dale Hell ing, Assistant City Manager
Re: Housing Discrimination - Federal Grants
The current federal grant program between the City and HUD is a Type I
grant emphasizing outreach, capacity building, and an auditing program,
all oriented toward the assessment and resolution of housing discrimina-
tion problems. This grant expires December 31, 1984. It is a two year
grant under which the City has employed a half-time Civil Rights Assis-
tant.
The Iowa Civil Rights Commission staff had some discussion with the City
beginning late last year regarding a joint application for a Type II grant
which would continue the auditing program in Iowa City and provide some
additional financial assistance for community outreach as well. City
staff did indicate interest in pursuing this possibility further. In
February of this year the State Commission staff submitted a "joint
application" to HUD from the Iowa Civil Rights Commission and the Iowa
City Human Rights Commission. A copy of the executed application was sent
to us. Upon receipt of this document, State Commission staff were
contacted regarding the procedural problem involved because we had not
been given the opportunity to review the application and to sign off as a
co -applicant. The City Manager notified HUD that Iowa City could not be
considered a co -applicant but that we would be working with State Commis-
sion staff to correct the problem and possibly file an amended application
jointly. It was pointed out that internal procedures include notification
of the City Council of any pending grant applications, even if formal
Council authorization is not required. The purpose of this memo is to
apprise you of the current status of this situation.
Phyllis Williams and I have discussed this matter extensively with Artis
Reis, Director of the Iowa Civil Rights Commission staff, and have
determined that the application could be amended so that Iowa City can
participate in the grant program. This would involve a simple re -filing
of the signature page. Upon approval, it would be the responsibility of
the State Commission and the City to work out detailed budgets, programs,
etc. In general, the following would occur under the Type II grant in
Iowa City.
The grant would result in the allocation of $4,000 to Iowa City for
staffing a part-time position to continue the auditing program and
outreach activities, along with additional funding for commodities and
services and charges connected with this program. In addition, we now
have an unexpended balance of $5563 from the first.year of the current
Type I grant and HUD staff has assured us that this balance may be
retained by Iowa City and applied to the Type II program. We anticipate
X079
2
that this budget would allow an extension .of the existing part-time
position of Civil Rights Assistant for an additional 6 to 12 months and
would also cover the costs of maintaining the program. Further, there may
be an unexpended balance at the end of the grant year as well.
If Council does not object to the goals of the Type II grant as indicated
above, the City Manager can proceed to file the amended application on
behalf of the City. A detailed budget would then be drawn up in coopera-
tion with State Commission staff which would allow us to determine
precisely how long the extended program could continue.
A copy of a portion of the proposed grant agreement, including the
signature page and a narrative project summary, and also a copy of a
February 10, 1984, memo to the City Council regarding the current grant
program are attached for your information and reference. The entire grant
agreement and supplemental materials are available for your review upon
request. Please do not hesitate to contact me if you have any questions
regarding this matter. If there are objections, these should be raised at
your next informal meeting. If Council desires, a separate time for
discussion of this matter at an informal meeting can be scheduled.
bdw/sp
/o ;79
N
C.ghth Floor — Colony Bldg.
507 Tenth Street
Des Moines. Iowa 50319
Phone 5151281.4121
ouw p11Es a14NTi
0E
U ps2E .NE WILL
v
~isD M•planP1N
GOVERNOR
Terry E. Branslad
EXECUTIVE DIRECTOR
Arts Van Raekel Reis
February 8, 1984
j Office for Planning and Programming
Attention: Mr. Tom Wallace
Capital Annex
523 East 12th Street
Des Moines, Iowa 50319
Dear Mr. Wallace:
Per the requirements of federal Executive Order 12372,
"Intergovermental Review of Federal Programs," enclosed please find
Iowa Civil Rights Commission's Type II, Class B application to the
Fair Housing Assistance Program of the U.S. Department of Housing
and Urban Development (24 CFR Part III).
As the designated single State Process, your 60 - day comment
period shall commence five days from the date of this letter. Your
comment, shall be directed to the party identified as follows:
Steven J. Sacks, Director
Federal, State and Local Programs
Office of Fair Housing and Equal Opportunity
Room 5214
451 Seventh Street, S.W. _
Washington, D.C. 20410
Sincerely,
Artis Reis
Executive Director
Iowa Civil Rights Commission
COMMISSIONERS
Marguenle Cothorn
Des Moines
Jano Easun
entlendorl
Joseph E. Rodriguez
Davenport
Neo 11 POCk
Shall Rock
Larry Rama
Waterloo
Paul Murphy
Clinton
Dee Moines `
GDes Mo neG. Hamlett D 71
PART A
IOWA FAIR HOUSING ENHANCEMENT PROJECT
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
FAIR HOUSING ASSISTANCE PROGRAM (FHAP)
HA - 12549
TYPE II - CLASS B
A MULTIPLE AGENCY PROPOSAL
BY
IOWA CIVIL RIGHTS COMMISSION
507 - 10th Street
Des Moines, Iowa 50319
and
IOWA CITY HUMAN RIGHTS COMMISSION
Civic Center
410 Washington
Iowa City, Iowa 52240
a
PART A TABLE OF CONTENTS
Page
TITLE PAGE - -
- - - - - - - - - - - - - - - - - -
- - 1
TABLE OF CONTENTS - - - - - - - - - - - - - - - -
-- 2
STANDARD FORM 424 ---- --- ---- - -- --
-- 3
PROJECT SUMMARY
- ---- --- ---- --- --
-- 4
NARRATIVE STATEMENT - ---------- - - - - -
- 5
Needs- - -
- - - - - - - - - - - - - - - - -
5
Goals, objectives, tasks and timetables - - - -
- 7
Impact and
benefits --------- - - - - -
- 12
Monitoring
and reporting - - - - - - - - - - -
- 14
Prior experience - - - - - - - - - - - - - - -
- 14
KEY PERSONNEL -
-- -- ---- --- -- ---- -
- 16
Table of organization
- - - - - - - - - - - - -
- 17
APPENDICES ---
-- ------ ---- - - --- -
- 18
Appendix A
- Written certification to State
Process - - - - - - - - - - - - -
- 19
Appendix B
- Assurances - - - - - - - - - - - -
- 20
Appendix C
- Iowa Housing Study - - - - - - - -
- 21
Appendix D
- Letter of training commitment - -
- 22
Appendix E'-
Employee performance evaluation
form - - - -- -- --- ---- -
- 23
Appendix F
- qualification requirements for
Housing Coordinator - - - - - - -
- 24
Appendix G
- Selection process for key
personnel; Policy Directive
201-A --- --- -- -- ----
- 25
Appendix H -
Job description for Project
•
Director - - - - - - - - - - - - -
- 26
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IOWA FAIR HOUSING ENHANCEMENT
PROJECT SUMMARY
Title VIII of the Civil Rights Act of 1968 states: "It is the
policy of the United States to provide, within constitutional limita-
tions, for fair housing throughout the United States."
To effectuate that policy, the act prohibits discrimination on
the basis of race, color, religion, sex or national origin in the
sale, rental, financing and brokerage, of housing. The Iowa Civil
Rights Act provides for the identical policy and the identical prohibi-
tion. Both laws have been enforced for at least fifteen years. The
goal of fair housing remains yet to be attained.
This one year project aims to move Iowa closer to the goal. For
the first time, it will utilize the service of a full time housing
coordinator, who will provide technical assistance to potential compla-
inants, private fair housing groups, and the real estate industry.
The coordinator will develop and distribute over ten thousand brochures,
pamphlets and the Iowa Fair Housing Guide to citizens, governmental
agencies, educational institutions and the real estate industry. Also
for the first time, two rental and referral audits will be conducted
in Iowa - one in the Des Moines Standard Metropolitan Statistical Area
and one in Iowa City. The project will conduct at least seven housing
tests, again the first ever in Iowa. All these and other project
tasks, when completed, are expected to add sixty (60) complaints to
the enforcement docket.
i The Iowa Civil Rights Commission and the Iowa City Human Rights
Commission, the parties to this multiple agency project, are the only
two agencies in Iowa certified as substantially equivalent agencies.
The staff have extensive experience in the areas of public education,
outreach, advocacy, prevention, intervention, affirmative action and
complaint processing. The staff also have extensive training in the
various housing issues, including testing. In short, the two agencies
are most capable to carry out this project.
4
/,07%
n
IOWA FAIR HOUSING ENHANCEMENT PROJECT
NARRATIVE STATEMENT
Title VIII of the Civil Rights Act of 1968 and the Iowa Civil
Rights, Act both prohibit discrimination in the area of housing based
upon race, color, religion, sex or national origin. To effectuate
these laws, the Iowa Civil Rights Commission (ICRC) has committed
itself to the mission "... to eliminate discrimination and to establish
equality and justice for all persons within the state through civil
rights enforcement and advocacy".
ICRC has jurisdiction over the entire state with a population of
2,913,387, according to the 1980 U.S. Census. The Commission has been
certified as a substantially equivalent agency and has executed a
written Memorandum of Understanding with the Department pursuant to 24
CFR Part 111.104. The Commission had a dual -filed complaint workload
of 41 during the period of July 1, 1982 through June 30, 1983. As
such, ICRC meets all the eligibility requirements to apply for the
Type II, Class B, Fair Housing Assistance Program (FHAP). ICRC is the
designated applicant for this multiple agency proposal with the Iowa
City Human Rights Commission.
NEED
On October 19, 1978, ICRC released the report on a housing study
entitled "Don't Tell the Civil Rights People". (See Appendix C for
the conclusions of the study). The study found:
There is no question that some real estate companies in Council
Bluffs (Iowa) are engaging openly in racial steering. Our study
further propose that there practices in their various forms are
pervasive in that city. There are related patterns that also
emerge.
5
0
/079
The study also found:
There were enough incidents in both rental and sales to suggest
that the "neighbors" themselves are an element in the discrimina-
tory patterns of the city. The incidents that did occur indicate
that the people involved are supportive of steering practices by
real estate agents.
The bottom line assessment based on our sample is that eight (8)
out of nine (9) brokers in Council Bluffs discriminate to one
degree or another.
Such was the state of affairs in Council Bluffs, Iowa in 1978.
Aside from actual complaints filed, the Commission has littleinforma-' '
tion regarding the present extent and nature of housing discrimination.
The ICRC Commissioners and staff, however, do receive frequent public
input in this area. The unmistaken conclusion from these discussions
and public forums is that there are substantially more housing discrim-
ination than those reflected by the actual number of filed complaints.
Iowa often is described as a middle state with Mid -western values.
Its population and its per capita income both lie very close to the
national medium. There are, however, a number of traits which distin-
quish it from the nation and the region: It remains very rural. It's
minority population is proportionally very low (3.4%) - higher only
than three New England states. Yet, it has a very high minority
population growth rate - mainly due to white out -migration. The U.S.
Censuses documented the minority population growth rate to be 69.5%
between the year 1970 and 1980 while the state's population growth
rate in the comparable period was only 3.2%•
R
r
i
r
The study also found:
There were enough incidents in both rental and sales to suggest
that the "neighbors" themselves are an element in the discrimina-
tory patterns of the city. The incidents that did occur indicate
that the people involved are supportive of steering practices by
real estate agents.
The bottom line assessment based on our sample is that eight (8)
out of nine (9) brokers in Council Bluffs discriminate to one
degree or another.
Such was the state of affairs in Council Bluffs, Iowa in 1978.
Aside from actual complaints filed, the Commission has littleinforma-' '
tion regarding the present extent and nature of housing discrimination.
The ICRC Commissioners and staff, however, do receive frequent public
input in this area. The unmistaken conclusion from these discussions
and public forums is that there are substantially more housing discrim-
ination than those reflected by the actual number of filed complaints.
Iowa often is described as a middle state with Mid -western values.
Its population and its per capita income both lie very close to the
national medium. There are, however, a number of traits which distin-
quish it from the nation and the region: It remains very rural. It's
minority population is proportionally very low (3.4%) - higher only
than three New England states. Yet, it has a very high minority
population growth rate - mainly due to white out -migration. The U.S.
Censuses documented the minority population growth rate to be 69.5%
between the year 1970 and 1980 while the state's population growth
rate in the comparable period was only 3.2%•
R
j
In this environment, a number of questions need be raised:
r.
I. Is there a lack of knowledge regarding fair housing
laws?
ry2. How has the increasing minority population affected
E' inter -group tension and housing discrimination?
c
3. Is there wide spread patterns and practices of housing
discrimination?
4. Do people have quick and ready access to ICRC and the
Iowa City Human Rights Commissions (ICHRC) services?
5. What kind of fair housing enhancement can ICRC and ICHRC
provide?
i
In the interest of fair housing, there is a definite need for
ICRC to study, to educate, to reach out and to offer technical assist-
ance on the issue of housing discrimination. Evidence of this need
will be found in all sections of this application.
GOALS, OBJECTIVES, TASKS AND TIMETABLES
The broad purpose of this one year project is to contribute to
the accomplishment of the agency's mission by building a coordinated
and cooperative effort to further fair housing. It allows ICRC and
i
the Iowa City Commission to assume greater local responsibility in
eliminating housing discrimination. It also allows extensive outreach
and education work with the citizens and the real estate industry to
acquaint them with the provisions of the laws so that there will be
decreasing need for policing or enforcement activities in the future.
I
7
/D79
In calendar year 1983, 48 housing complaints were processed of
which 23 were located in the Des Moines SMSA. Seven complaints -
failure to rent or sell - were identified as appropriate to testing.
Based on this and the increase in outreach and education activities, it
is expected that at least seven (7) testing situations will exist in
the project year.
The majority of complaints filed are located in the Des Moines
SMSA. They are in the nature of rental related issues. The audit
will utilize Black and White testers to identify landlords and rental
referral services engaged in racial steering and misinformation.
The project's final products are as follows:
1. Distributed over 10,000 educational and informational materi-
als to the public, potential complaints, real estate industry,
private fair housing groups, local human rights commission,
governmental agencies, educational institutions and other
concerned parties.
2. Secured at least 12 media spots of time for public service
announcements.
3. Received and handled 600 calls through the hotline of which
60 are referred to ICRC's Compliance Division as complaints.
4. Conducted 48 interventions.
5. Conducted seven (7) tests in the Des Moines SMSA.
6. Conducted two (2) audits, one in Iowa City and one in the
Des Moines SMSA.
n
/0 79
The other goals, objectives, tasks, responsible persons, initia-
tion dates, completion dates are detailed in the two pages following
(
this section. The timetables are deliberately set conservatively.
Such an approach would be reasonable and realistic due to the
following considerations:
I
1. The housing coordinator's position remains to be filled.
The person hired needs time to get acclimated to the project.
2. ICRC and ICHRC have not had the opportunity to carry forth
the objectives outlined in this project. The desire is to
do the best quality project possible not the speediest.
project.
I
i
i
9
X079
..aty of Iowa City
MEMORANDUM
Date: February 10, 1984
To: City Council
From: Dale E. Helling, Assistant City Manager '
Phyllis A. Williams, Civil Rights Specialist
Re: Fair Housing Assistance Program
This is a report on the status of the City of Iowa City's participation
with the Fair Housing Assistance Program (FHAP).
During FY83 the City of Iowa City became a participant of FHAP, a program
under the administration of the U.S. Department of Housing and Urban
Development (HUD). The purpose of FHAP is to provide financial assistance
to state and local agencies charged with the administration of fair
housing law as an incentive for states and localities (such as the Iowa
City Human Rights Commission) to be able to assume a greater share of the
responsibility for administering fair housing laws. The City of Iowa City
was awarded $19,000 to be used primarily for capacity building activities.
At ,that time the City Council asked that in approximately one year we
apprise you of how we have utilized this funding.
It was the contention of the officials at the Regional HUD office that the
number o
reflect the oamount cofphousing rdiscrimination occcurringeceived by our .� dTherefore,uone id not eof
our goals was to engage in a variety of public outreach and education ac-
tivities. We also had to investigate all housing complaints within the
time frames defined by HUD and we had a goal to test this community's
housing market.
1. We first hired a half-time Civil Rights Assistant whose primary
responsibilities are housing related. A copy of the job description
for this position, as well as that of the Civil Rights Specialist, is
attached. Paula Klein was hired during the latter part of FY83 (June
13, 1983). She works 20 hours per week at a current salary of $7.75
per hour. Paula has initiated several community outreach/education
projects and a sampling of these activities are as follows:
a. Designed, wrote, and has given a presentation on the history of
fair housing laws, types of discriminatory practices, the Commis-
sion's role, and present status of housing discrimination. The
public was informed of this presentation and Paula's willingness
to deliver it through the press and through the use of public
service announcements.
3VIVf
I
2
b. Several media outreach and education activities have occurred,
including:
• The placement of two classified ads in several local newspapers.
The ads have been in the papers since November 1983 at a total
cost of $100.05. The first ad tells the community who we are and
what we do. This ad runs until the end of February. The second
ad asked persons in the community to come forward if they felt
they had been treated differently within the area of housing
because of their dependents, sexual orientation or source of
income. We had hoped this ad would further assist us in determin-
ing the number of residents who had housing complaints in these
three areas which are included as protected categories in the
proposed amendments to the City's Non -Discrimination Ordinance.
When the Commission held its public hearing some time ago on the
proposed amendments, several persons advised the Commissioners of
problems they had been having with securing or retaining housing
because of their dependents, etc. We thought that since the
proposals are going to be considered soon, we would use a classi-
fied ad to receive more current information on these problems. The
ad, however, yielded no response and was discontinued in January.
Press releases and public service announcements have been issued
regarding the jurisdiction of the Commission within the area of
housing.
An interview was held with a reporter from a local newspaper
regarding the Commission's fair housing program.
c. Met with the Iowa City Board of Realtors Affirmative Action Com-
mittee and discussed the status of their affirmative action
marketing agreement.
d. Designed and distributed a poster on housing discrimination.
2. During FY84 two housing complaints have been filed and investigated
thus far. HUD found our timeframe acceptable on both cases.
3. The testing and auditing project is scheduled to begin in March 1984.
An audit is a study done to determine if the quality, content and
quantity of information and services given to clients in a protected
class by rental agents and landlords is different from that given to
other clients. A test is a study done for the same reason as an
audit, but which is initiated by an actual complaint of housing
discrimination and the information gathered is used to substantiate or
refute the complaint.
/1
3
The testing and auditing program proposed will be conducted under the
supervision of a coordinator who will send one to three teams of
trained volunteers to approximately 36 rental complexes and/or
landlords. Each team, which consists of one or two people, will be
sent to the same agency at closely -spaced intervals, presenting
similar backgrounds and housing desires. Each .team member will keep
detailed accounts of their experiences, thus providing statistics by
which we can eventually measure the extent and nature of housing
discrimination, as well as the impact and effectiveness of local
non-discrimination laws in Iowa City.
If during the course of an audit, discriminatory practices are identi-
fied, the landlord will be contacted and the violations discussed so
that future infractions of the City's fair housing law will not occur.
After the auditing project has been completed, a report describing the
results will be written and distributed.
Although it is difficult to measure the results or effectiveness of our
housing outreach program, we can compare the number of housing inquiries
and complaints received during the fiscal years of 1982, 1983 and
year-to-date:
Fiscal Year Housing Inquiries Housing Complaints
1982 19 5
1983 22 2
1984 12 2
We have also experienced what appears to be some residual benefits
from our housing outreach program in that an increase in inquiries and
complaints in other areas besides housing has also occurred.
Other (Employment, Public, Accom- Other
Fiscal Year Inquiries modations, Credit) Complaints
1982 129 or 10.7/month
1983 141 or 11.7/month
1984 124 or 15.5/month
9
10
12
In summary, we have been concentrating on the area of housing for the past
six months. Our contract with HUD lasts throughout the current calendar
year. Although we have made some inroads with regard to educating the
public, another 12 months will give us a much better opportunity to
determine if HUD is correct that a substantial amount of housing dis-
crimination occurs in Iowa City. Even if that is not the case, a concen-
tration within this area helps us to become more familiar with our
community relative to the issue of housing.
We strongly recommend our continued participation with FHAP through the
remainder of 1984.
i
I/1/82
CITY OF IOWA CITY
' CLASSIFICATION DESCRIPTION
TITLE: Civil Rights Specialist
BASIC FUNCTION AND RESPONSIBILITY
To receive and investigate complaints of discrimination and coordinate
City W/MBE and Contract Compliance program.
CHARACTERISTIC DUTIES AND RESPONSIBILITIES
Receive, investigate and report on citizen complaints of discrimination.
Provide information or referral in response to civil rights related
inquiries.
Provide staff support to the Human Rights Commission: prepare reports,
write newsletter provide training and coordinate Commission projects.
Assist in the development and implementation of internal City
Women/Minority Business Enterprise and Contract Compliance program.
Monitor legislative and judicial development in the area of civil rights.
Represent Human Rights Commission in various community organizations
concerned with civil rights.
General supervision is received from the Assistant City Manager.
SUPERVISION EXERCISED
None.
QUALIFICIATIONS
Bachelor's degree in pe;sonnel management or a related field or an
equivalent combination of education and experience from which comparable
knowledge and abilities can be acquired if necessary.
One year of experience in the field of civil rights is necessary.
Good knowledge of EEO/AA legislation and practice is necessary.
CITY OF IOWA CITY
CLASSIFICATION DESCRIPTION
TITLE: 'Civil Rights Assistant
BASIC FUNCTION AND RESPONSIBILITY
I. Definition
The Civil Rights Assistant assists the Civil Rights Specialist in receiving
and investigating complaints of discrimination, particularly those related
to housing and performs other related work as required.
11. Examples of Duties
Investigates routine complaints of alleged discrimination (particularly
housing) by interviewing and corresponding with complainants and
respondents to obtain all relevant information.
Evaluates the information received from individuals and organizations to
determine whether there exists probable cause to believe unlawful
discrimination has occurred. Writes investigative report and indicates
recommended action to be taken on complaint.
i
Coordinates and attends fact finding/mediation conferences in an attempt
to reconcile differences between complainants and charged parties through
negotiations.
Develops, implements, and participates in various education programs,
particularly those designed to increase the community's knowledge on fair
' housing rights.
t!
III. Training and Experience
Requires 2 years college and at least one year of experience in a position
with substantial public contact
� P preferably in the area of civil
rights/human rights or a related area.
College degree in related area is preferred. Relevant formal education
and/or training may be substituted for the required public contact
experience.
IV. Knowledge and Skills
Ability to acquire knowledge of Chapter 18 of the Code of Ordinance of the
City of Iowa City and the Civil Rights Act of 1968 Title VIII.
Ability to acquire a knowledge of the investigative practices and
techniques applicable to alleged discrimination.
Ability to obtain pertinent information regarding complaints through
interviewing techniques and to accurately convey that information in oral
and written form.
Ability to keep informed of current trends and developments in equal
opportunity and civil rights particularly within the area of housing.
Occasional travel for training workshops and infrequent attendance at
night meetings is required.
/o 79
94r/
City of Iowa C it
MEMORANDUM
Date: June 1, 1984
To: City Council
From: I4.0. "Bill" Terry, BTC Chairperson
Re: Approval Conditions of Sale and Alternative Ownership Options
Recommended by the BTC
At the special BTC meeting which occurred on May 22 we discussed the cable
ownership options available to the City and the approval conditions of sale.
While I requested a motion from the Commission for a recommendation to
Council on the matter of cable ownership, the BTC indicated that they would
prefer that their collective insights and opinions as expressed in the
verbatim minutes of the May 22 meeting serve as their recommendation. It was
suggested by some Commissioners that the matter of alternative cable owner-
ship should be further explored for possible application at the end of this
franchise. However, the indication from the minutes is that the majority of
the Commission sees no immediate viability to an alternatively owned cable
system in Iowa City, with the strongest dissention of this viewpoint ex-
pressed by Mr. Johnson.
The BTC called a second special meeting on May 29 to discuss only the matter
of approval conditions of the sale. The BTC reached unanimous agreement on
eight conditions, while three more were passed by a majority vote of 3-1.
Following is an abbreviated list of those conditions, with the names of those
voting for each priority. I would recommend that the details of any condi-
tion approved by Council be worked out by City staff and a BTC subcommittee.
1. All access or community progranning-related facilities, services and
programming should continue to be funded by the cable company, but should
be managed and operated by a non-profit organization for optimum benefits
to be realized by and for the community. The level of funding will be at
least that which is now allocated to access by Hawkeye. In addition,
certain equipment items now need to be replaced, and additional equipment
items should be added to the existing inventory. Grant funds for
community programming should continue to be supplied by the company. A
Request For Proposals (RFP) should be drawn up to solicit for non-profit
organizations' responses. In the event there is no non-profit group that
can adequately respond to the RFP, the associated access responsibilities
as stated and performed by Hawkeye will become the responsibility of
Heritage. Unanimously approved. *See condition R11.
The Federal Communications Commission (FCC) should be.petitioned for a 5%
franchise fee waiver, with the company cooperatively joining the City in
this effort. In the event the FCC petition fails, Heritage should agree
to pay the equivalent amount (currently approximately $40,000) in grant
funds to the City to be placed in a special fund account to be used for
cable access -related purposes. These funds are needed to supplement the
M
ri
2
ongoing efforts of City and library staff in programming, access and
regulation related efforts and could be used to supplement the needs of a
non-profit organization, if one is selected to be responsible for access
services. Unanimously approved.
3. The present cable system should remain a single tier system in order to
protect the City's ability to regulate basic service rates. Any change
in the tiering structure of cable should be approved by the BTC and City
Council. The current FCC policy would allow the City to regulate the
Iowa City cable system as it is tiered. Passed by a vote of 3-1, Johnson
dissenting.
4. To facilitate the new transfer of ownership of the company, the BTC wants
to encourage the grantee to make a commitment to maintain present key
personnel. Heritage has expressed a willingness to cooperate on this
matter. While the BTC does not suggest making this an approval condition
of sale, I do recommend having such an agreement put in writing. Unani-
mously approved.
5. The new grantee should be required to complete a second basic studio for
all commercial or local origination purposes. This would ensure the
complete separation of the community programming efforts and commercial
programming that is carried on by the company. The second studio was
initially stipulated in the grantee's proposal. Rather than being a
back-up access studio, as stated in that proposal, the BTC suggests this
studio be used for any commercial efforts of the grantee. I feel that
this commercial studio could enable the company to increase its own
revenues and the City's franchise fee as well. Unanimously approved.
6. A performance test of the technical status of the cable system should be
conducted by a third party to be named by the City and paid for by the
cable company. This is recommended to ensure the cable system's quality
and stability. Unanimously approved.
7. A mechanism or procedure should be initiated by which the City, via input
from the public, can help select programming or channels that the Iowa
City cable system is to receive. This is not meant to stifle private
enterprise. Instead this is a method by which the public can have input
into what programming is received in Iowa City. This issue has been
frequently raised by citizens and the Commissioners at previous Annual
Cable Input Forums. Unanimously approved.
8. Franchise fee money should be paid by the grantee on July 1, 1984 and
quarterly thereafter. This is for City accounting purposes and to enable
the City to accumulate the interest on this money. Passed 3-1, Madsen
dissenting.
9. Seed money should be obtained from the cable company for research and
development as well as pilot projects on the institutional cable network
in Iowa City. This money will be used to develop the City's and possibly
other institutions' use of cable for data transmission purposes. Unani-
mously approved,,
10. A freeze on requests for basic service rate increases for 18 months.
Passed 3-1, Madsen dissenting.
ON
■
3
11. The Iowa City grantee should pay for the use of the Iowa City access
facilities by subscribers from adjacent communities with cable systems
that are owned by the same cable company but whose communities are not
supplied with access facilities. This recommendation is made in order to
attempt to address concerns that have been brought up at previous
Commission meetings regarding the use of the access facilities and
equipment by citizens from other communities that do not have such
facilities and services. Unanimously approved. *This item was brought
up twice by library staff. The Commission decided this condition should
be made part of condition number one because it is related to community
access.
A motion to approve these priorities and send them to City Council was made.
During discussion of the motion, Mr. Johnson expressed an interest to
dissent. While Mr. Johnson agreed with these conditions he strongly believed
other conditions should take priority over these, including the requirements
of a two-way system, additional channel capacity and an addressable system.
These conditions brought up by Mr. Johnson were not agreed upon by a majority
of the Commission because each condition would be very expensive and there-
fore possibly be a financial burden on the company and/or such conditions may
require an ordinance amendment and voter approval. The motion to accept
these 11 priority approval conditions of sale passed 3-1, with Johnson
dissenting. The conditions that Johnson expressed interest in were discussed
at the May 22 BTC meeting. Minutes of both meetings are attached for your
reference.
If Council decides private enterprise is at present the best alternative and
also decides these and any other conditions are appropriate, I would like to
suggest such conditions can be presented to Heritage by the BTC subcommittee
and City staff, with full knowledge that the results of such a meeting would
be contingent on Council approval.
In conclusion, while there were some differences of opinion during this
process I felt that the BTC handled the charge by Council in a timely,
professional and well thought out manner. I would also like to thank the
Iowa City Public Library, Access Iowa City and other concerned citizens for
their input during our meetings. Please feel free to call me or Mr. Drew
Shaffer if you have any questions or need further information.
ds/sp
♦:.0
MINUTES
BROADBAND TELECOMMUNICATIONS COMMISSION
SPECIAL MEETING
MAY 29, 1984
CIVIC CENTER COUNCIL CHAMBERS
PRESENT: Terry, Madsen, Ehninger, Johnson
ABSENT: Sigrin
EXCUSED: Sigrin
OTHERS PRESENT:
SUBJr—i TO APPROVAL BY BTC
DRAFT
Blough, Kalergis, Calderon, Cosnett of Hawkeye CableVision;
McDonald, Graves of Heritage Cablevision; McGuire, Allaire,
Stech of Access Iowa City; Tiffany of Iowa City Public
Library; Ron Wills of St. Paul, Minnesota; Elliott Full
STAFF PRESENT: Shaffer, Helling, Brown
RECOMMENDATIONS TO COUNCIL:
The BTC approved a prioritized list of conditions for approval 'of sale. That
list is attached to these minutes and made a part thereof.
MATTERS PENDING COUNCIL -COMMISSION DISPOSITION:
Alternative options of cable ownership and consideration of conditions of
pending sale of the cable franchise.
SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN:
The BTC discussed and set final prioritization of approval conditions of the
sale and passed a resolution to recommend this list to Council. This list is
briefly recounted in Terry's memo of May 31, 1984, to Council.
MEETING CALLED TO ORDER:
Terry called the meeting to order at 8:10 a.m.
ANNOUNCE14ENTS:
Terry noted Commissioners had received Assistant City Attorney Brown's legal
opinion regarding local ownership of the cable company, which is self-explana-
tory. Terry also took note of a memo dated May 24, 1984, by Doug Allaire in
regard to equipment at the Community Programming Center (CPC) which is also
self-explanatory.
MINUTES:
Terry explained that minutes from the last special meeting May 22, 1984, are
not proof read and will not be considered for approval at this meeting,
although Commissioners had received copies for their information.
N
BROADBAND TELECOMM' "CATIONS COMMISSION r
SPECIAL MEETING
MAY 29, 1984
PAGE 2
ION AND DETERMINATION OF APPROVAL CONDITIONS OF PENDING TRANSFER
Terry said he would like the Commissioners to give their comments on the
priorities as they were drawn up last week. The BTC will then vote on each
item to determine a final prioritization to be sent on to Council. A unanimous
vote would be desirable, Terry said, but the majority will rule. Finally, a
motion will be called for to send these recommendations on to Council. Johnson
asked if Terry contemplated forwarding to Council the views of all Commission-
ers, or if effort would be made to reach consensus. Terry said he would like to
reach consensus if possible and that the minutes will show comments by every-
one. Madsen commented that the Commission had agreed to consensus in recom-
mending whether the City will accept the sale or refuse it, but the business of
today's meeting is to prioritize conditions if and when the City should decide
to approve the sale. Madsen feels the BTC can best serve the City Council by
reaching general agreement on the priorities rather than Commissioners writing
separate opinions. Ehninger stated her understanding was that the Commission-
ers were to prepare in writing their own prioritizations and bring them to this
meeting to be voted on in a final order for Council. Johnson said that while he
agrees a list of conditions of sale for Council to approve is called for, he
sees a distinction between those items and certain major questions such as
bringing the Iowa City system into state-of-the-art, addressable, two-way
systems, multiple tiers of service and rates, and pending federal cable
legislation. Johnson would like the BTC to prepare two lists, one with the
prioritized conditions, and the other with these major questions which he
believes the City Council should address.
Johnson moved the BTC send the Council two lists, one a prioritized set of
conditions if the sale were to be approved and the second a list of what the
BTC believes to be the major policy issues and major undertakings that the
Council should address. The motion died for lack of a second. Ehninger
suggested Terry begin with his own list of priorities and each Commissioner
could then state her or his own ranking of the items as they come up. The
other Commissioners agreed and Terry began going through his list with the
first item, the community programming facilitiles and services to be funded by
the grantee and managed and operated by a non-profit organization. (see Terry's
memo to Council fore more complete language of the items to be prioritized).
Ehninger stated this item was also number one on her list. Madsen lists this
item as number two. Johnson commented there are in fact three parts of this
item, the first being the Community Programming Center (CPC) itself; a 501C-3
organization (a non-profit corporation) operating the CPC and finally the
equipment in the CPC. Terry said he would prefer to treat it as one package,
and asked Johnson for his number one priority. Johnson stated he would also
select this item as number one. Madsen noted she has questions as to the value
to the community of the Compuvid unit and how it would be used. Shaffer
explained the unit could be utilized as a method by which people could access
information either of a governmental nature or a public nature from a computer
bank, thus possibly saving staff time, and could be used jointly by channels 26
and 29. A home viewer can access the computer bank by use of a touch-tone
telephone. The information sought is then sent to the viewer via the cable
system and the home television receives it.
Wo
BROADBAND TELECOMM'CATIONS COMMISSION
SPECIAL MEETING
MAY 29, 1984
PAGE 3
Madsen said she would reprioritize this item to number one. Madsen said it
should be made clear the BTC is really pushing for the non-profit organization
to run the CPC. In terms of services and equipment, the Council should be
aware of the documents provided by Kalergis of March 27 and April 10 setting
out the "current level of support" for access by Hawkeye in order to assure an
ongoingness. Johnson noted some difficulty with the reference in item number
one to access staff and equipment being added as demand rises and "the company
continues to profit. Madsen agreed the wording was a bit cumbersome.
Ehninger asked for inclusion of the words "at least the current level of
support." Terry agreed this could be done. Johnson noted that requiring of
Heritage what it has already agreed to (i.e., "the current level of support for
access"), should be considered a procedure rather than a condition.
Doug Allaire asked for reaction to his memo, or to the one from Anita Stech.
Terry said Stech's memo is covered in the ordinance and might be considered of
a "housekeeping" nature. Johnson said such housekeeping details should perhaps
be clarified at this point. Madsen said this matter had been addressed by the
BTC adequately at other times. Terry said the third point of Stech's memo
referring to depreciation of vehicles would be interfering in Heritage's
corporate business. McDonald stated Heritage generally leases vehicles for
three years. Johnson suggested the BTC state to Council it is the intention of
the Commission to draw together in a separate document all of the information
describing what the current standards are in order to clear up any ambiguity or
confusion.
Dan Daly expressed concern on the part of Access Iowa City and other interested
parties that this be done so as not to lose any ground from what has so
conscientiously been hammered out by the BTC, and so that it can be clear to
the company what has. been and what is expected of them. Shaffer said this
information could be prepared and sent to Council in the form of an RFP if this
condition is approved. Allaire asked about the replacement and additional
equipment referred to in his memo. Kalergis said this comes back again to the
two-part statement that 1) there be no ground lost; that the clarifications of
the ordinance proposal worked out over the last four and one-half years remain,
and 2) the compilation of Allaire's list, the Phasecoms and Compuvid are
additions to be negotiated. Johnson and Ehninger expressed agreement that
Kalergis' comments be embodied in the recommendation to Council.
Susan McGuire expressed a concern that if a non-profit group were to manage the
CPC, that it be given autonomy to set the dictates of equipment needs. If the
group feels something is needed, it should have the ability to obtain it at
that time, and not bump up against some corporate policy saying it cant be
done for X number of years. Ehninger said such a proposal should be set out in
the group's response to an RFP.
Next on Terry's list was completion of the local origination studio at
Southgate. Ehninger said this was low on her list and she would rate the five
percent franchise fee as number two. Madsen said she ranked the franchise fee
number one, and L.O. Studio as number four. Consensus of the Commission was to
rank the franchise fee item as number two. Madsen said her third priority
would be a single tier system. Ehninger said her third would be retention of
key personnel and fourth the single tier system. Discussion ensued regarding
the single tier system as Johnson, who holds an opposing viewpoint on this,
tried to determine whether he understood Madsen's position clearly. Madsen
/: ,
BROADBAND TELECOMN"CATIONS COMMISSION .—
SPECIAL MEETING
MAY 29, 1984
PAGE 4
said basically she wants to see safeguarded in a single tier what we have now,
and let the company decide what it wants to do about other services later.
McDonald said Heritage had used tiers in other cities "not that aggressively"
but that if it is done carefully it is a benefit, and gives people a choice to
either accept it or reject it. McDonald also said it is not the intention of
Heritage to do that in Iowa City at this point. Johnson described the diffi-
culty in legally binding the company to a single tier system in that the FCC
would allow the company to tier if it wants to. Secondly, Johnson said, rates
for basic service will eventually go up and we could be locked into higher and
higher rates for basic service which could be avoided to some degree by going
to a multi -tiered system. Madsen stated there is nothing the BTC is or has
done that is so legally binding it can't be changed. Dan Daly expressed some
support for a tiered service including off -air and access channels in a free or
low cost basic tier. Johnson inquired of Blough whether offering what is
currently available in the Iowa City system for $3.95 instead of $8.95 would
significantly affect the level of penetration of the cable service. Blough
said it would, although not enough to offset the cost. The vote was 3-1 to
rank a single tier service as number three with Johnson dissenting.
Ehninger said her number four ranked item would be retaining key personnel.
Madsen said she believes this to be a housekeeping item. Johnson asked for
input from Blough and McDonald on this point. Noting previous remarks from
Blough as to morale problems, Johnson said if the BTC can help in this manner,
they should. McDonald said it is important to Heritage to start out on the
right foot with employees and in that pursuit had met early on with Hawkeye
personnel to ensure them of 1) Heritage being a viable, knowledgeable, capable
operator in the cable television business, and 2) that their jobs are secure.
McDonald said further that what does trouble the employees is the uncertainty
j of the process the City is now engaged in. Blough said the morale problem is
two -fold: 1) the system is in the process of being sold which prevents some
things from being done that should be, and 2) who the new owner will be,
Heritage or some other ownership option. Discussion concluded with unanimous
agreement on the ranking of this item as number four (which is to encourage the
company to make a commitment to retain key personnel).
Unanimous agreement also developed at this time to rank as number five the
second studio to be used for commercial purposes by the company. Madsen said
after this, except for items 7 and 8 (scheduling of franchise payments to the
City and performance test of the cable system) from Terry's list which she
considers important housekeeping items, the remaining items are either unac-
ceptable, already in place or not realistic and she would stop after those two.
Unanimous agreement was that number 6 should be performance test and number 7
franchise fee scheduling. (Again, please refer to attached memo for more
complete language of the items.) Terry said he would like to include one more
item, ranking seed money for research and development of institutional network
and interactive uses. Johnson said he would like to include Terry's item number
6 which is creating a mechanism for public impact that would be used to help
select the programming to be added to the Iowa City cable system. Discussion
ensued on what kinds of mechanisms might be employed which are not now, which
would allow for more public or Commission input on programming. The vote was
3-1 (Madsen dissenting) to rank number 8 public input on programming. Terry
called for item number 9 to be $10,000 seed money for I -net and interactive
research and development. Johnson asked how the dollar' figure had been
BROADBAND TELECOMM' ;ATIONS COMMISSION
SPECIAL MEETING
MAY 29, 1984
PAGE 5
determined. It was agreed following discussion to drop the dollar amount
reference from the language of the item and rank it number 9 with no dissenting
votes.
A short recess was taken. The meeting reconvened at 9:30 a.m. Terry asked
j that the remaining items on the list be considered as conditions and rankings
set for them. The next item for discussion then was a freeze on basic rates
for 18 months. Madsen stated that the company is already prohibited from
asking for a rate hike more than once a calendar year and disagreed that this
item should be considered a condition. Terry said the last request for a rate
hike was in June 1983 and the company could ask for another next month.
Ehninger said she had given this a low priority and didn't feel it was neces-
sary to negotiation. Johnson said he would not vote against it, but thought it
primarily a.public relations gesture to the people of Iowa City. After
discussion this item was approved as number 10, 3-1 with Madsen dissenting.
The item will read "a freeze on requests for basic service rate increases for
18 months."
Johnson had a question relating to the $10,000 figure in the seed money for
I-Ilet and interactive research and development. Kalergis said it might be fun
and constructive to ask for funds for more pilot projects to do specific
things, such as some of the things the City wants to do. This would make it
easier for Heritage to respond to the item.
Shaffer
d one
specificto the1project
would be to connect the City's equipment9 south
Terry asked for consideration of the item referring to an addressable system.
Ehninger said she thinks state-of-the-art is what the Commission should be
discussing. Blough said the industry currently is using addressable systems as
a security measure against theft of paid services. A centrally located computer
can be used to tell another piece of equipment in the subscriber's home what to
do and what not to do. This is different from a two-way system. Madsen said
this should not be a condition and is extremely unrealistic.
Johnson said he would like to see a short list, highlighted for the Council
of cond
that says this question of a state-of-the-art system is a major issue. Johnson
asked whether, by approving the sale with these kinds itions, the City
would be tel the purchaser they are free to take a $5 million system, put
it on the books at a $12 million value and make the citizens of Iowa City pay
depreciation on it, and give Iowa City a 1979 system depreciated over the 15
years of the franchise, and not change what it was in the first place. In
other words, should Iowa City require the state-of-the-art system called for by
the franchiseor be satisfied with an obsolete one? Now, with a transfer
pending, is th,e time to address that question, Johnson said. Madsen stated she
never had said we would remain where we were in 1979, but that the Commission
is doing the best it can for the citizens of Iowa City, and that she does not
believe those citizens find cable TV so absolutely dramatic that they can't
live without it. Cable TV does a lot of things, but it is not something that
everyone has to have. Madsen stated further -she does not believe requirement of
a multi-million dollar investment of a system only one-third into the franchise
Johnson said this question can be incorporated in
period would go through.
e it
this document or he will raisa opposed, theopiitemnecommissioners
being in favor of this item and two opp
majority.
BROADBAND TELECOMI4''CATIONS COMMISSION
SPECIAL MEETING
MAY 29, 1984
PAGE 6
Terry said the remaining items are those that were discussed but that he had
not prioritized them because he felt they were unreasonable, or a heavy cost
burden or would require an ordinance change. Johnson said his recollection was
that the grant money item (requiring the company to continue funding for
community productions) was to be incorporated in item number one, and the
record should reflect this. The Chair recognized Connie Tiffany who asked that
the BTC consider an item calling for the company to pay a per subscriber fee
for use of the access facilities by those from franchise areas adjacent to
Iowa City which do not have access centers. This fee would be applied to access
and might be determined on a percentage basis. Terry said the point is well
taken and he would agree to incorporate it into Stech's list for the RFP.
Tiffany said .this' is meant as an item for negotiation with Heritage, not an
item for the RFP. Madsen said she is sympathetic to the problem this item
addresses, but she does not think it should be a condition of sale. Johnson
said he would agree to incorporating this into item number one as Tiffany
suggested. Ehninger said she would also agree. Terry said he was also in
agreement, so the vote was 3-1 (Madsen dissenting) to incorporate this item
into number one.
Johnson said that although he supports the list of conditions as prioritized,
the issues that he feels are really significant haven't been addressed at all,
and he will write a separate memo on these (see minutes of the May 22nd meeting
for discussion of these items). Johnson moved that the list be approved and
recommended to Council with the notation that there are other, more significant
items which have been omitted from it, but that what it purports to do, it i
does. Ehninger seconded the motion. Terry called for discussion. The Secre-
tary asked if Ehninger was seconding Johnson's proviso, as part of the motion.
Ehninger stated she was not, only the motion to approve the list. Some j
discussion ensued. Terry called the question. Johnson voted aye. Terry,
Madsen, Ehninger voted no. Ehninger moved, Madsen seconded, the list be
approved and recommended to Council as the prioritization of the Commission's
concerns. Terry, Madsen and Ehninger voted aye, Johnson dissented.
ADJOURNMENT:
Motion to adjourn moved by Ehninger, seconded by Johnson. Meeting adjourned at
9:55 a.m.
Respectfully submitted,
Oho. Drew Shaffer
Broadband Telecommunications Specialist
1
L'.1. ..f -..:'N:: v.. ...:..a....
1
I
1
SUBJECT TO APPROVAL BY THE BTC
DRAFT
MINUTES DRAFT
BROADBAND TELECOMMUNICATIONS COMMISSION
SPECIAL MEETING
MAY 22, 1984
CIVIC CENTER COUNCIL CHAMBERS
PRESENT: Terry, Madsen, Ehninger, Johnson
ABSENT: Sigrin
EXCUSED: Sigrin
OTHERS PRESENT: Blough, Kalergis, Calderon, Koester, Cosnett of Hawkeye
CableVision, Connie Tiffany of Iowa City Public Library,
Doug Allaire and Susan McGuire of Access Iowa City, Nile
McDonald and Tom Graves of Heritage CableVision, Elliott
Full, Janet Parrish, Cinda Stewart and former Commissioner
Sandy Eskin
STAFF PRESENT: Shaffer, Helling
RECOMMENDATIONS TO COUNCIL:
None.
MATTERS PENDING COUNCIL -COMMISSION DISPOSITION:
Alternative options of cable ownership and consideration of conditions of
pending sale of the cable franchise.
MEETING CALLED TO ORDER:
Terry called the meeting to order at 8:10 a.m.
ANNOUNCEMENTS:
The next special meeting of the BTC will be Tuesday, May 29 at 8:00 a.m. in
Council Chambers. The regular June meeting of the BTC will be June 26 at
8:00 a.m, in Council Chambers. The regular July meeting will be Tuesday,
July 24 and the August meeting will take place August 21. The meeting for
September will be on the 18th. All of the these meetings are scheduled for
8:00 a.m. in Council Chambers. Notice of time changes will be given in
advance.
SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN:
I
The Commission set time, date and place for its regular meetings for June
through September, and a special meeting Tuesday, May 29 at 8:00 a.m. to
further discuss, finalize and recommend to Council approval conditions of the
the sale of the cable franchise. Terry stated the charge to the OTC from the
City Council for a recommendation on these issues, and the Commissioners
responded with their individual insights and opinions. The BTC decided the
collection of these insights and opinions would be the make-up of their
recommendation to Council. Please see the following text for this dialogue.
/D �d
Broadband Telecommunications Commission
May 22, 1984
Page 2
Representatives of the Iowa City Public Library, Access Iowa City, Heritage
CableVision and other interested parties shared their comments and questions
about the issues with the BTC. No formal recommendation was made. Terry
assured Commissioners they would receive a verbatim record of today's
proceedings within a couple of days.
CONSIDERATION OF ALTERNATIVE CABLE OWNERSHIP OPTIONS:
Terry noted per his memo to Commissioners that City Council has asked the BTC
for a recommendation an municipal ownership and/or possible conditions for
approval of sale of the franchise. Madsen stated her prime consideration is
concern for private enterprise. Secondly, Madsen noted concern on the part
of the BTC with possible passage of federal cable legislation and that
present stipulations in Iowa City's cable franchise may not be "grandfathered
in" under such legislation. Madsen said she sees no strong value in the
City's acquiring the system and thus is in favor of a sale to an appropriate
private party with definite conditions set by the City. Johnson remarked
that he sees some free private enterprise advantages to co-op ownership.
Johnson said there are some communities similar in make-up and size to Iowa
City which have cooperative cable systems such as Palo Alto, California. One
advantage to a co-op would be that it would not put the city "in the cable
business." Johnson said further that co=op ownership would put the economic
burden on the beneficiaries (users/subscribers) of the system, and would also
place control in the hands of those who have gotten the benefit and who have
borne the burden. Johnson said he thinks a co-op would be politically
advantageous to City Council because it "gets the City out of the BTC kind of
business in terms of programatic control," in that problems are resolved and
procedures determined by the members of the co-op. Other advantages accord-
ing to Johnson, would be in gaining broader knowledge of where and how the
money is spent. Connie Tiffany asked whether cooperative ownership is really
an option if, in fact, the City has only the right of refusal in any possible
sale. Terry noted that sale to Heritage, an Iowa corporation, could be
considered local ownership when compared to ATC, which is a subsidiary of
Time, Inc. Johnson stated that Heritage is still a major MSO, and a conglom-
erate, and as such is more like ATC than a home owned business. Ehninger
stated that the BTC she served on ten years ago waited for someone to come
forward with a cooperative proposal but, apparently for lack of funds, no one
did. The recommendation of that commission to council was for municipal
ownership. Stating it's advantages to citizens of Iowa City, Ehninger's
recommendation to Council would be in favor of private ownership with serious
thought given to municipal ownership at the end of the current franchise.
Terry said a cooperative has some appeal but we would be starting our own
system from scratch without where withal. Former Commissioner Sandy Eskin
noted philosophical favor for a co-op or municipal ownership, but pointed out
that Iowa City has to date received good service from the present vendor, the
community is not geared up to start its own system and sale to a good cable
operator such as Heritage is a better solution at this time. Eskin advised,
however, that the BTC and community investigate the options of cooperatives
and municipal ownership further now, in order to be prepared to implement
such a change at the end of the franchise. Eskin said the DTC and the City
should take the initiative and move forward quickly, so as not to lose the
enthusiasm of Heritage.
Broadband Telecommunications Commission
May 22, 1.984
Page 3
Terry agreed with Eskin's suggestion that a prompt resolution of the question
now bfore theough
with
cableecompaniesBhe had�someaexperiencelinldealing �withacooperativyears
TC iscooperatively owned
utilities, including the REC in Corals care, and very cgoodratively owned
wn dfunctoon
s.
Organizationally, Blough said, co-op rind see drawback to
mostly in the manner of publicly held utilities. The primary
these types of organizations, held
said, is that they don't have the
capital to pump back into the system in order to keep plant maintenance at a
at some may view that lowered overhead factor
high level. Johnson remarked th
as an advantage. Johnson also saidthr tcompetitors isit was his derstacapitalhat easily
the complaints against co-ops by 1e
available to them; they can make use of lower interest rates and special
benefits going into the capital market. Ehninger noted that originally many
cable co-ops arose in response to a lack of over -the -air television signals.
of
eed and
cEskin ooperativedcable system couldshaves
been tbuilt for $400pointed t
thacable per subscriberin
1973. Elliott Full said that $400 figure is about what it costs to bring
mmunities with which he's involved. Full stated
cable service to the small cowhen
that profit follows customer satisfactionFu��dstatedSeprofitdispnotfas great
subscribers. With a city -owned service, Full said, you would also
an incentive, and thus service may fall off. Plus,
have the problem of a 'camel designed by a committee." Full expressed his
support for professional management in charge ofthe
cable syssem. Johnson
said Full may be correct in his statement that p providing the
there is competition; but when there is only one company p 9
service without competition
othismaybethe
that
sthe
time
timeetoQpu in°ansalte natives
off. Johnson suggested
competing system, in view of thefact
that Iowa
City's is a
television as non-exclusive
lmas
franchise. Full said there is plenty in addition to individual receiving
newspapers to offer competition to cable,
dishes, if one thinks cable rates are tooC,9S an ooJohnson
said
off-air
television and newspapers do
not offer HBO, P
obtaining bank financing to start up a new system would be very difficult.
Susan McGuire asked whether general obligation bands would be available to a
cooperative. Helling said it may be possible that general obligation or
the city were a co-owner, but that this could
revenue bonds might be sold if
be a problem. Terry said it would be unlikely because then the City would be
the primary owner. Johnson said that there are those who are professionally
trained in funding co-ops such as the National Cooperative Consumer Bank
which has recentCalifolycome
callednat thce dishtimedforna motion fd the orcabrecole mnenm
in
dation toremarks on thiscil item would beon thisaforwardedgendae m. to council along with anid each y recommenda-
tion so that no Commissioner would feel compelled to prepare a minority
report in order to have her or his views brought to Council's attention.
Ehninger stated that she did not believe a motion joining all Commissioners'
views is possible at this time. Johnson said he thinks the recommendation
should be that the Council consider what the BTC has discussed; that there
are pros and cons for each of the alternatives, that three of the four Commissioners present and one former Commissioner think a co-op is philosoph-
ically
P
ically a good idea although there may be some practical problems with it.
Johnson suggested the opinions of the Commissioners be passed along to
Council in the form of a summary of the discussion and Shaffer's memo.
1d fo
Broadband Telecommunications Commission
May 22, 1984
Page 4
Madsen said she would go on record that to keep the show on the road," and
to preserve and build on what we already have, the Commission support private
enterprise. Terry said he would have a synopsis drawn up in the form of
minutes for Commissioners' approval before the next special meeting.
TIONS OF PENDING SALE OF
Terry noted that Commissioners had all received a copy of the chair's May 16
memorandum listing the items for consideration of approval. Terry said he
had asked the Commissioners to go over the list themselves, noting their own
priorities, as Terry and Shaffer had also done. According to the list as
written Terry said items one and two deal with the same area of concern which
is community access programming. Ehninger asked whether Council had yet
reacted to the BTU s subcommittee recommendation on alternatives to the
management/operation of channel 26. Melling stated that Council has just
received thereport and has not met since. Ehninger said she would want to
hear Council's reaction to the subcommittee report. In answer to a question
from Kalergis, Terry said the local origination studio as described in item 2
of this list would replace the second access studio as per the original fran-
chise proposal. Terry said these items were included as priority conditions
to be considered because access appears to be one of this community's main
concern and these two items addressed that concern.
Terry continued reading the list, with the third item in reference to seeking
approval of a five percent franchise fee. Eskin asked who approved this.
Shaffer said the conditions of sale would be approved by City Council but the
five percent franchise fee would have to be approved by the FCC. Johnson
noted that the company would have to agree to join the City in application
for the five percent franchise fee. Madsen asked for a clarification as to
whether this was in line with the legal opinion from the City Attorney and
would not put the City in the position of rewriting the franchise. Terry
said Attorney Jansen had assured the BTC this would be a reasonable request.
Terry reminded the BTC that any recommendation to Council must be justifi-
able, logical, reasonable and feasible. Terry stated that any additional
franchise fee monies would be dedicated to cable -related operations. Johnson
commented on the cable industry's determination to get legislation which
would allow them to render contracts null and void where they see fit to do
so, and questioned whether the BTC's current efforts would in the long run
have significant effect should such legislation be enacted. Madsen stated
her belief that the BTC should assume a sense of responsibility on the part
of the company. Johnson reiterated that the pending federal cable legisla-
tion is a factor to be weighed in considering municipal or cooperative
ownership, and noted that HR4103 if passed in its current form would guaran-
tee automatic renewal of the franchise, which would in turn preclude the
city's adoption of an alternative form of ownership at the end of the current
franchise period as Eskin had suggested.
Terry stated that the issue of 4103 has been discussed at length with Council
but agreed with Johnson that the point could be raised again in a report to
Council on conditions for sale. Elliott Full said the position of the
industry is that the cable companyies would like to be treated like a
newspaper in a sales situation, where the assets of the company would simply
be sold to the highest bidder with no meetings such as this to approve
Broadband Telecommunications Commission
May 22, 1984
Page 5
conditions of such a sale. Johnson stated again that the Commission's
deliberations deal with contract provisions which may well not be legally
enforceable. Terry said he could not draw the same analogy as Full did to
newspapers since the BTC is dealing with, in essence, a monopoly in the form
of the cable company. Kalergis said she thought Full was referring to what
the basis of the regulation was, and that basis needed to be what the impact
is on the City.
Terry continued reading the list of items with the item concerning a freeze
on basic rates for eighteen months. Madsen cautioned against getting caught
up in long, drawn-out conditions which might destroy the enthusiasm of
Heritage, and rather concentrate on the access item and the franchise fee.
Terry said any of the listed items could be thrown out or reprioritized as
the Commissioners see fit. Johnson asked whether Terry anticipated a vote on
any of these conditions during this meeting. Terry said he expected to
review all of the items at this meeting and vote on them at the next meeting.
Kalergis asked whether Council has seen the new language referring to the
Community Programming Center in place of the words "public access channel
26." Ehninger said to the best of her knowledge, all that had been mentioned
to Council so far was channel 26. Kalergis said her point was that this
reference to the CPC would be a new element and would necessitate some
education of the Council to the idea. Madsen said the BTC should be sure
that if they are going to introduce a new element, that they define it well.
Item five on Terry's prioritized list of conditions was a mechanism or
procedure by which the city/BTC could have input with the company on what
programming or channels would be included in the Iowa City system. In answer
to Johnson's query as to the source of this item Terry replied the original
source had been a statement made by Johnson himself in a previous meeting.
Johnson said while he believes there is value in citizen/viewers having input
on programming, he does not believe the City itself should be involved in
programming. Item six calls for seed money for research and development of
the institutional network and interactive uses of access channels, while
number seven requires franchise fee money due from the grantee on July 1 and
quarterly thereafter. A performance test of the technical status of the
system by a third party of the City's choice at company expense was item
eight, and nine asks the grantee to retain present key personnel, including
those presently in programming, in order to maintain a smooth transfer of
ownership.
Ehninger called for the addition of a tenth item, an addressable system,
stating that Iowa City is way behind the state-of-the-art promised in the
franchise proposal. Johnson agreed with Ehninger on this point and went on
to say that he thinks the BTC should also address the "big ticket" items such
as expanding the institutional network, expanding the number of channels, and
putting in two-way capability. If such things are to be done, Johnson said,
now is the time. When the original Commission convened they contemplated a
state-of-the-art system but did not set out how that might be exacted from
the company. Over the remaining ten years of the franchise, Johnson said,
the company will have even less incentive to expand and upgrade the system,
since they have no competition' in the market place. Johnson said this is the
major, big bucks issue. Terry stated that while he agrees with Johnson's
point regarding the institutional network, he does not believe expanding
channel capacity would be a reasonable request, since at this time the
M
Broadband Telecommunications Commission
May 22, 1984
Page 6
present channel capacity is not being fully used. In response to Johnson,
Blough commented that although the franchise uses the phrase, "state-of-
the-art," it also extends that phrase to say, "if and when it is economically
feasible." Blough said he sees difficulty in bringing a system into state-
of-the-art if the Commission is at the same time calling for a rate freeze.
Johnson concurred with Blough but said that if the Commission wants major
changes in the system, now is the time to discussthose changes. Johnson said
his point is that there is little incentive to improve a monopolistic cable
system once it is in place; the people won't ask for something if,they don't
know anything about it. If the system is to be upgraded it will be brought
about by pressure from those who do know the options and make those recommen-
dations. Blough said he wants to make it clear that if Iowa City were an
ideal cable market, it would have 80 to 90% penetration. The reason Iowa
City took so long to get cable is the competition from off -air TV stations.
Iowa City's 52% penetration is close to the national average for cable
systems. One of Blough's concerns as manager has been to maintain services
in an affordable fashion while at the same time doing the best he can to
enhance those services, in view of fact that subscribers may chose at any
time to drop cable and hook back up to their antenna.
Johnson noted that the City and company could mutually agree to pursue 100%
penetration by means of actually wiring all the homes in Iowa City; that once
a home is wired it becomes much easier for the company to sell services such
as water meter reading, banking, pay cable services, pay-per-view, shopping
and other revenue producing services. Another major item Johnson thinks
should be discussed is the entire rate structure: does Iowa City want a
tiered structure; should Iowa City provide a free or very low cost basic
service, with add ons and additional tiers being priced higher. Again,
Johnson said, this is a major option open to Iowa City now, which won't be
available after the new agreement is entered into. Madsen said she still
believes that the City Attorney's position is that a more restrictive reading
is required; that opening things up to consider universal service, tiered
rate structures, etc., is not realistic and not within the scope of the
Present charge to the Commission. Madsen said she does not believe cable is
that vital to the well-being of people in the community.
Terry said he had taken note of the Commissioner's remarks and priorities
and would send out his amended list in the mail to Commissioners in the next
couple of days. Terry asked the Commissioners to bring their own lists in
writing to next weeks meeting. Johnson reiterated his beliefs that the BTC
has an obligation to Council to point out the full range of options open to
them. There was some confusion over who would need to approve major changes
in the ordinance, but Terry stated that the City's legal department had
informed him major changes in the ordinance would require a voter referendum.
Susan McGuire asked about matching funds from the company for community
productions. Terry said he and Shaffer had discussed that and determined it
would not be considered a fair and reasonable request. In addition, Terry
said, Hawkeye had already extended its grant allocation because the original
money was not really in demand. Kalergis clarified that although the money
had not been spent at the anticipated rate of $5,000 per year, it is being
spent and said McGuire's point is a good one. Terry accepted the correction
but pointed out that this was a voluntary action on Hawkeye's part and not a
Broadband Telecommunications Comnission
May 22, 1984
Page 7
Commission directive. Kalergis said it was in the franchise proposal. Connie
Tiffany said in consideration of support for community programming and the
access center she would like to see the BTC consider a suggestion that the
franchisee would agree to pay to Iowa City a fee based on the subscribers in
the extended service areas of the county (served by the same franchise) which
don't have their own access centers. Terry said this was a fair request and
addresses a problem from a year ago of high demand causing severe wear -
and -tear on equipment. Susan McGuire asked for a clarification on the
question whether it is wise to push for more channels if, in fact, the
University is planning to use several existing channels for data transmis-
sion. Slough said some channels could be consolidated such as the wire
service channels of sports and financial news. Blough said that the Univer-
sity had expressed some interest in using four channels but talks had not
proceeded to dollars and costs as yet. Doug Allaire had asked about the
possibility of replacing some access equipment following an inventory of what
is currently not in good working order. Terry said he did not believe this
should be a condition of sale because Hawkeye had demonstrated a commitment
to meeting and going beyond terms of the franchise in what equipment it has
available. Terry said he hopes Heritage would do the same. Allaire explained
that one thing in particular which needs to be upgraded is the studio
character generator which is and always has been inadequate.
Kalergis asked for an explanation of how the Compuvid unit is used for
interactive distribution of information. Shaffer said essentially a Compuvid
with a CPA -1 configuration enables two-way services to and from the home with
a one-way cable system by use of the telephone system. This would cost
approximately ;10,000. In response to Eskin's question regarding the cost of
actually making the cable system itself two-way, Slough said a ballpark
figure would be approximately $1,000 per trunk mile, or for Iowa City,
$200,000. Shaffer said to further clarify the Compuvid system, it doesn't
simulate a two-way system but gives users access to a central computer bank
via phone lines from the home with information fed back to the home via the
cable system. Kalergis pointed out that this would also require staff to
program the system which would involve a hidden cost in acquiring the unit..
Terry asked if the Connissioners had any other considerations they would like
to add. Johnson said it might be helpful to break this down and have two
lists, identifying and separating items into major and minor considerations.
It was agreed• the chair would send out an unprioritized list of everyone's
suggestions and the Commissioner's would then determine their own priori-
tizations and vote on them at the next meeting.
Kalergis asked what role is to be played by the report she prepared at the
Commission's request documenting how and where Hawkeye had gone beyond
franchise requirements in the services it provides the community. The
consensus of the Connissioners was that this list should be a model by which
Iowa City can identify to Heritage (as per item 1) the current "level of
support" and have those things guaranteed, before going after new proposals
such as the Compuvid or Phasecom units. This list will be incorporated into
item 1.
Terry introduced Nile McDonald and Tom Graves of Heritage Cablevision.
McDonald delivered regards to Johnson from Jim Hoak, President of Heritage.
Johnson stated for the record that although he and Hoak do know each other
/o Bd
r
Broadband Telecommunications Commission
May 22, 1984
Page 8
they deliberately have not talked during this entire period. McDonald
oversees cable operations for Heritage in Iowa and two contiguous states.
McDonald said he wanted to share Heritage's perspective on the issue, to seek
some advice, and one bit of information. Basically, he said, ATC wants to
sell the system and Heritage wants to buy it. McDonald said Heritage bought
the system with the intention of living with the ordinance, with the under-
standing of what ATC is currently providing in the way of personnel, and the
programs Kalergis has put together with representatives of the community.
Heritage is fully prepared to live with the status quo. Heritage is less
enthusiastic about two way interactive but is willing to talk about it. They
are willing to negotiate reasonable requests "that don't adversely impact the
analysis upon which we purchased the system." Heritage has a commitment to
Iowa, specifically, and to medium sized cities in general. McDonald said
Heritage would run a good system and has good credentials. Heritage is eager
to become a part of the local business community. If the City chooses not to
follow a course of municipal or cooperative ownership, and if it agrees that
Heritage is a reasonable substitute for ATC, McDonald asked that the matter
be considered expeditiously. McDonald expressed concern over employee morale
and noted underground construction is unable to be completed until a decision
is made, which he said is depriving people of service. McDonald said in
order to meet the deadlines for fall scheduling of programming additions such
as Financial News Network, Nashville Network and Disney channel, action must
take place soon.
An important concern to Heritage is the financial and legal situation between
Heritage and ATC. McDonald asked for a speculation of the time table by
which the City expects to proceed. Terry declined to speculate, but said the
Commission would meet next week to finalize the items it had discussed at
this meeting. The BTC will forward a recommendations to Council by June 1.
Dale Helling said the Council would discuss the BTC recommendation on June 4.
Helling said that the Council shares the concern of the BTC in settling this
matter in a timely fashion. Helling said as a conjecture, it may take about
60 days. It would depend, Helling said, on what ownership option the City
decides to pursue, but it would be more clear after the discussion on June 4.
Johnson asked if McDonald could outline some of Heritage's financial and
legal difficulties, uncertainties and consequences. McDonald said it had
been Heritage's intention to put the Iowa City system, as it has Muscatine,
Fort Madison and Mount Pleasant, in a limited partnership. Timing, he said,
affects a limited partnership in such areas as write-offs and other financial
benefits to the partner/investors. The equity from the partners is leveraged
with additional bank loans and a failure to close the transaction with ATC
for Iowa City by a certain time would necessitate some restructuring at the
bank of Heritage's financial arrangements with its partners. McDonald said
the time limit in ATC's agreement with Heritage runs out soon, but said they
anticipate one extension. McDonald cautioned that delays in the process
could lead to a cancellation of the proposal. Negotiations with Coralville
and University Heights are contingent on those with Iowa City. McDonald said
if Heritage could be reasonably assured of final agreement with the City for
acquisition of the system by heritage, some of the administrative and
programming decisions necessary could be made with ATC.
Terry called for a vote on the motion to adjourn. Motion carried.
Ehninger/Madsen.
-- —---_~---`--_ ........
�
Broadband Telecommunications Commission
May 22, 1984 |
i
Page
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access
M�N iowa
City 233 highland drive iowa city, iowa 52240
May 30, 1984
TO: Iowa City Council Members
FROM: ACCESS IOWA CITY, INC.
RE: Non-profit corporation to manage access resources on the
cable system serving Iowa City, Coralville and University Heights
It is our understanding that the Broadband Telecommunications Commission (BTC)
is recommending that the highest priority in any conditions of approving
a sale of the cable communications system from Hawkeye Cablevision, Inc.
to Heritage Communications, Inc. is that the management of access be trans-
ferred from the company to a non-profit corporation. ACCESS IOWA CITY (AIC)
enthusiastically supports the BTC's recommendation and firmly believes that
a non-profit corporation will best promote the concept of access, serve
access users and the total community. Among our reasons for supporting the
BTC's recommendation are:
1. That a non-profit corporation will attract more volunteers in
the access effort.
2. That a non-profit corporation will be eligible for grants to
supplement access support.
3. That an independent non-profit corporation managed by a broad
representation of the community will be highly accessible and
responsive to users, subscribers and the community.
4. That a non-profit corporation with a sole purpose to promote
and manage access (not to install service, sell pay services
or administer any other business or institution)will administer
the resuorces unencumbered,
5. That a non-profit corporation approaching access from a broad
community perspective will promote visual literacy producing
critical viewers, informed viewers and an informed electorate.
ACCESS IOWA CITY commends Hawkeye CableVision for all of its access support
in the past but believes that a transfer of equipment, resources and
functions to a non-profit corporation will further develop the foundation
that Hawkeye and the community have built.
Since February of this year, AIC has been researching the feasibility of
access being managed by a non-profit corporation. This would include
equipment capital needs, operating budgets, staff positions, sources of
income, volunteer structures,and relationships with local municipalities,
a cable company or other service provider, subscribers, users and
institutions. In our research, we have had input from the Hawkeye staff,
access users, BTC members, library representatives and those involved with
other non-profit corporations. We would be happy to provide the results
of our research upon your request. We intend to provide our information to
the BTC and City staff for their use in any negotiations that may be
undertaken regarding the pending sale.
/0.m
Imo access
iowa
city
233 highland drive iowa city, Iowa 52240
ACCESS IOWA CITY is a non-profit organization dedicated to the
fulfillment of the idea that public access to cable television
and telecommunications makes a community a better place to live.
The more that people get involved and take advantage of access
programming, the higher the potential for intra -community
communication.
In the fall of 1981, ACCESS IOWA CITY produced Access Week.
Around thirty community groups took advantage of this week-long
opportunity to tell their own story on Channel 26. Each night of
the week featured a different sector of community activity: the
arts, business, government and politics, service, and religion.
In the spring of 1983, the second Access Week was held. This time,
each night was devoted to programming on a different local channel.
Each channel provided programming reflecting its own communications
mission. ACCESS IOWA CITY facilitated the week's efforts, and
produced the two nights which were featured on Channel 26.
Community Forum, a monthly program facilitated by ACCESS IOWA CITY,
is an extension of the Access Week idea. Each month, a different
community organization makes use of ACCESS IOWA CITY volunteers to
produce a program of their own. Some groups that have been involved
are: The Iowa City Dog Obedience Club; The Mayor's Youth Employment
Program; Special Theatre Arts Repertory Company; and National
Marriage Encounter. The purpose of the series is to encourage the
organizations to use Channel 26 with help and then to do subsequent
productions on their own.
ACCESS IOWA CITY offers Community Programming Workshops similar to
those offered by Hawkeye CableVision and the Public Library.
Additionally, special workshops are offered on other aspects of
community programming, such as grant writing, publicity and audio.
ACCESS IOWA CITY sponsors Critique Sessions for community programmers.
These are opportunities for programmers to show completed or in -process
work to their peers and other experienced video producers for feedback.
What would you like to do in Community Programming? ACCESS IOWA CITY
will be continuing work in the areas described above and is always
looking for new ideas and new people. ACCESS IOWA CITY exists to
extend the scope of local access programming. If you'd like to help,
or need help, if you have ideas or questions, or if you're just
curious....... get in touch.
DOUG ALLAIRE 338-5831 JOAN JEHLE 338-5331
LIDA COCHRAN 338-8100 SUSAN McGUIRE 337-3233
DAN DALY 338-4399 ANITA STECH 683-2416
ACCESS IOWA CITY
BOX 8920
IOWA CITY, IOWA 52244 (over)
lord
ACCESS IOWA CITY
PREAMBLE: Access Iowa City is a non profit community organization.
The purposes of the organization are:
1. To enhance, protect and expand access opportunities
for the community access channel(s) as defined by
the accompanying by-laws.
2. To encourage production and actively support program
diversity on community access channels.
3. To facilitate scheduling, promotion and cablecasting
of programs for community access.
4. To act as liaison with and among the
broadest range of community organizations
in their efforts to make the best use of access.
5. To provide encouragement, feedback and consultation
for individuals and groups working to produce video
programming for local access.
6. To collect and make available current information of
developments in access.
7. To approve written policy on procedures recommended
by committees as authorized in the by-laws, to handle
financial matters.
Doug Allaire
353-4810 or
338-5931
Susan DePrenger
337-3994
BOARD OF DIRECTORS
Lida Cochran
338-8100
Joan Jehle
338-5331 or
356-5206
Cinda Stewart
338-8117
Dan Daly
338-4399
Susan McGuire
337-3233
OFFICERS
Co -Coordinators: Doug Allaire Secretary: Susan McGuire
Anita Stech Treasurer: Joan Jehle
683-2416
pgd
City of Iowa City
MEMORANDUM
Date: June 1, 1984
To: Neal Berlin and City Council
From: Chuck Schmadeke
Re: Flood Plain Maps
On May 21, 1984, the City of Iowa City received the preliminary Flood
Insurance Study which includes copies of the Flood Plain Maps as com-
pleted by the Federal Emergency Management Agency (FEMA). The City of
Iowa City has been directed to review the material and notify FE14A within
thirty (30) days of any comments, including obvious errors, which might
justify modification of the maps. The Engineering Division, Planning
Department, and Shive-Hattery & Associates, Iowa City's consultant for the
project, are currently reviewing the materials.
Revisions to the previous maps include areas within the Ralston Creek,
South Branch Ralston Creek, Iowa River, Willow Creek, Clear Creek, and
Rapid Creek watersheds.
A) RALSTON CREEK
The base flood elevations are proposed to be decreased as follows:
- from the Iowa River to Benton Street ... 2 1/2' to 7' respectively
- from Benton Street to LaFayette Street ... 7' to 6' respectively
- from LaFayette Street to the Rock Island Railroad tracks 6'
- from the Rock Island Railroad tracks to Gilbert Street... 6' to 4'
respectively
- from Gilbert Street to Burlington Street ... 4' to 2 1/2' respec-
tively
- from Burlington Street to Washington Street ... 2 1/2' to 2' respec-
tively
- from Washington Street to Johnson Street...2' to 1 1/2' respectively
- from Johnson Street to Lucas Street ... 1 1/2' to 3 1/2' respectively
- from Lucas Street to Evans Street ... 3 1/2' to 1 1/2' respectively
- from Evans Street to Jefferson Street...1 1/2' to 2' respectively
- from Jefferson Street to Rochester Avenue ... 2' to 4' respectively
- from Rochester Avenue to outlet of North Branch Dam...4' to 3'
respectively
- from outlet of North Branch Dam to upstream boundary of backwater
from North Branch Dam and then to Scott Boulevard ... 3' to 0'
respectively
The 100 -year flood boundary lines are proposed to be closer to the
creek, most appreciably between the Iowa River and Burlington Street.
In fact, 100 -year flood boundary lines and the top of the creek bank
are one and the same between Kirkwood Avenue and the Rock Island
Railroad tracks.
/08/
fa
I
2
B. SOUTH BRANCH RALSTON CREEK
The base flood elevations are proposed to be decreased as follows:
- from junction with Ralston Creek to College Street. ..1 1/2' to 0
respectively
- from College Street to 2nd Avenue...l' or less
- from 2nd Avenue to 1st Avenue... 1' to 1 1/2' respectively
- from 1st Avenue to Meadow Street ... 1 1/2' to 3' respectively
- from Meadow Street to Brookside Drive ... 3' to 2' respectively
- from Brookside Drive to South Branch Dam ... 2' to 1' respectively
The 100 -year flood boundary lines are proposed to be closer to the
creek in some areas, but this revision is of small magnitude.
C. IOWA RIVER
Johnson County is also completing revisions to their Flood Insurance
Study. Therefore, to correct mismatches with the Johnson County
study, the base flood elevations for the Iowa River from Burlington
Street to the south corporate limits of Iowa City are proposed to be
increased from l' to 2' respectively. The proposed revisions termi-
nate at the Burlington Street Dam.
D. WILLOW CREEK
Due to the proposed modifications to the flood information for the
Iowa River as specified previously, the 100 -year flood boundary lines
for Willow Creek are proposed to be expanded near the south corporate
limits of Iowa City Also, the previous maps incorrectly show the
south corporate limits of Iowa City where Willow Creek joins the Iowa
River; the new maps include the small area (previously excluded) which
is, for the most part, within the 100 -year flood boundary of Willow
Creek.
E. CLEAR CREEK
The 100 -year flood boundary lines for Clear Creek are proposed to be
j expanded near the west corporate limits of Iowa City. This proposed
j revision is very small.
F. RAPID CREEK
i
Flood information, including base flood elevations and 100 -year flood
boundary lines, is proposed to be shown for that part of Rapid Creek
in Iowa City.
tp5/1
/08/
^City of Iowa City
MEMORANDUM
Date: May 31, 1984
To: Neal Berlin and City Council
From: Chuck Schmadeke �rf
Re: Nitrate Concentration in Iowa City's Potable (Drinking) Water Supply
Nitrates are present in Iowa City's potable water throughout the year and
reach peak concentrations during the spring and the fall when maximum surface
water runoff occurs from agricultural land.
Water samples are tested for nitrate levels by the Water Division on a daily
basis and are taken from the raw water entering the plant and the processed
water leaving the plant. The state of Iowa requires quarterly checks of
nitrate levels.
In 1983, the state sample tests for nitrates ranged from 23 milligrams per
liter (mgl) to 29 mgl. The two samples for 1984, taken in January and April,
were 33 mgl and 38 mgl, respectively. The Iowa City Water Division's 1984
samples, to date, range from 19 mgl to 41.8 mgl for raw water and from 22 mgl
to 41.8 mgl for processed water. Nitrate limits established by the state for
potable water are 45 mgl. If nitrate levels in the Iowa River exceed 45 mgl,
the City can blend river water with well water and lower the nitrate levels
in the processed water from 6 mgl to 10 mgl, depending on water demand.
Nitrate levels in the well remain at a constant 3 mgl.
Iowa City's raw water supply is from the Iowa River (12.5 million gallons per
day capacity) and from a well at the water treatment plant extending 1574
feet deep into the Jordan aquifer (1.0 million gallons per day capacity).
bj4/6
u
■
City of Iowa City
MEMORANDUM
Date: May 31, 1984
To: City Council and City Manager r
From: Frank Farmer, City Engineer Q1 L -
Re: Sidewalk on Tanglewood/Ventura and St. Anne's Drive Project
The sidewalk through the driveway approaches is included as part of the
Tanglewood/Ventura and St. Annels Drive Paving Improvement Project. The
sidewalk along the entire lot frontages is not included as part of the
improvement project, but is the responsibility of the individual property
owners. The parking area containing the location of future walk is being
graded so that sidewalk can be installed in the future and major earth work
will not be necessary.
bj4/4
/083
0
....... . — M- f7
1984
1AGN TERRY E. BRANSTAD GOVERNOR
IOWA BEER LIQUOR CONTROL DEPARTMENT
p
I9Td S E H,,15T/w
May 29, 1984
Ms. Mary C. Newhouser
Mayor
410 E. Washington
Iowa City, Iowa 52240
Dear Ms. Newhouser:
Enclosed are copies of a news release and an invitation to bid ad that
will appear in your local newspaper in the near future. The ad is being
published in compliance with our bidding procedures.
Also enclosed is a Notice to Bid that we would appreciate your posting
in the county court house, city hall, or any other prominent location
appropriate for public information.
If you should have any questions, please contact me.
Sincerely,
Dicta Izzolena
Properties Manager
/dni
encls.
BEER AND LIQUOR CONTROL
FOR IMMEDIATE RELEASE
The Iowa Beer 6 Liquor Control Department has announced that they will be accepting
bids for the leasing of mini liquor stores.
The legislature appropriated funds to establish new liquor stores in six different
Iowa communities. The Liquor Departnnt will be advertising for bids in eleven communi-
ties: Iowa City, Altoona, Center Point, Pleasant Hill, Eidridye, Norwalk, S.E. Des
Moines, Johnston, Polk City, Davenport, and Camenche. From these bids, six sites
will be selected. Location, potential number of customers to be served, lease terms,
and cost will be primary considerations in the awarding of bids.
Since the reorganization of the Liquor Department 1n 1972, 198 stores have been con-
verted to self-service stores providing increased shopping convenience and greater
product selection. In addition, 16 stares have been opened;
since that tin in communi-
ties formerly not served by a liquor store. Strongly endorsed by the Governor's Beer
and Liquor Control Study Task Force, the establishment of new liquor stores marks
the first addition since 1978 to the state's present 214 stares operation. Of the
954 incorporated cities in Iowa, 753 do not have liquor stores. Of these communities,
41 have populations of over 1,500; 117 have populations over 1,000. Important factors
in determining which communities would be considered for liquor stores were population
and distance to the narest existing liquor store.
This will be the first time bids have been requested for the completely new liquor
stare designed by Durrant Architects, Inc. of Dubuque. The new design provides a
high -styled. Tow cost structure which emphasizes customer service and provides a
high degree of energy efficiency.
The Department's requirements for potential liquor store sites will vary in each
community. Those interested in bidding on a liquor stare should contact the Properties
Division, Iowa Beer 6 Liquor Control Department, 1918 S. E. Hulsizer Avenue, Ankeny,
Iowa 50021, or call 515/964-6810, prior to June 22, 1984 for building requirements,
bid forms, instructions, and sample lease forms. Blueprints for the construction
of a new store are available for a deposit of $3.50 per set.
The formal bid opening will be held on August 30, 1984, at 3:00 p.m, in the Ankeny
Central Office. Bidders' attendance is not required. All bids must be submitted on
an official bid form prior to the date and time above.
lall
Durrant Architects Inc.
BID REQUEST
IOWA BEER AND LIQUOR CONTROL DEPARTMENT
WILL ACCEPT BIDS TO ESTABLISH
AN ADDITIONAL LIQUOR STORE -LOCATION IN
IOWA CITY '
Enclosed mall sites or existing structures re-
modeled to the Department's specifications, as
well as new construction, will be considered.
Proposed store sites must be located in an area ,
within the boundaries of Madison Street on the
West, Gilbert Street on the East, Jefferson
Street on the North, and Burlington Street on the
South.
Price, length of lease, location, and energy
efficiency will be primary considerations in the
final bid award. .Remodel specifications, bid
plans, bid forms and sample lease forms are
available from the Properties Division of the Liquor
Department.. Approximate interior square foot
requirements:
Enclosed mall & Existing Buildings - 1,500-2,500 sq. ft.
New construction - 2268 sq. ft.
Those interested may contact:
Properties Division
of
IOWA BEER AND LIQUOR CONTROL DEPARTMENT
1918 S.E. Hulsizer
Ankeny, Iowa 50021
(515)964-6810
PRIOR TO
June 22, 1984
FORMAL BID OPENING
August 30, 1984
C
City of Iowa City
MEMORANDUM
Date: May 31, 1984
To: City Council /
From: Bruce A. Knight, Associate Planner�C
Re: Z-8106. Rezoning of 209 Myrtle Avenue from RIB to R3A
On March 10, 1983, the Planning & Zoning Commission recommended denial of
the proposed rezoning of 209 Myrtle Avenue from RIB (single-family) to R3A
(multi -family). It has always been the City's policy when the Commission
recommends the denial of a rezoning to forward the item for Council review
only at the request of the applicant. In this case, the applicants were
aware of this procedure, but were unable to request that the Council
review their application because they were out of the country. Therefore,
although it has been over a year since the Commission's action on this
item, the applicant has recently requested that their application be
brought before Council for consideration. Because of the time involved,
and the change in zoning classification which occurred with the adoption
of the new zoning ordinance, the Council should refer this item back to
the Planning & Zoning Commission for reconsideration before taking any
further action.
The application to rezone 209 Myrtle Avenue was originally filed with the
City on July 17, 1981. The applicants, H.F. and' S.Y. Li Hsu, requested
the rezoning because they felt the proximity of multi -family development
to their single-family dwelling had destroyed the value of.their property
for single-family use. Although staff recommended in favor of a proposed
amendment to the comprehensive plan and the proposed rezoning (see
attached staff report dated August 6, 1981), the Planning & Zoning
Commission deferred action on the rezoning until the 1983 Comprehensive
Plan Land Use Update was acted on. This was necessary since the proposed
rezoning did not conform to the existing comprehensive plan. The Commis-
sion subsequently voted on the Land Use Update on January 20, 1983. On
February 3, 1983, they began reconsideration of the application to rezone
209 Myrtle Avenue. As a result of neighborhood objections, the Commission
subsequently voted to recommend denial of the proposed rezoning on March
10, 1983.
For your information I have attached a copy of the timetable of events
regarding the City's action on this application, the staff report and
various pieces of correspondence which involve this application. In addi-
tion, I have also attached a copy of the minutes of the March 10, 1983,
Planning & Zoning Commission meeting, which provide a discussion of why
the Commission voted as they did. Further, the applicant, Mrs. Hsu, has
been notified that her application for rezoning will be before the City
Council on June 4, 1984, and will be present to answer any questions which
the Council might have.
bdw4/3
/DB.s
j TIME
SCHEDULE OF EVENTS REGARDING Z-8106
s
DATE
EVENT
f
I July 17, 1981
Application filed.
f
July 24, 1981
Applicant requested an amendment to the Comprehen-
sive Plan
August 6, 1981
First hearing by the Planning & Zoning Commission
on this application.
August 19, 1981
A letter was received from the applicant waiving
the 45 -day limitation period.
September 3, 1981
Public hearing held on the proposed amendment to
the Comprehensive Plan.
October 1, 1981
The application was deferred by the Planning &
Zoning Commission until the new short-range
comprehensive plan was acted upon by the Commis-
sion.
December 15, 1982
Letter received from the applicant requesting that
the Commission again take up consideration of the
proposed rezoning.
January 20, 1983
The Planning & Zoning Commission took action on
the 1983 Comprehensive Plan Land Use Update.
January 27, 1983
A letter was sent to the applicant notifying them
of the Commission's intent to consider the
requested rezoning on February 3, 1983.
j February 1, 1983
Letter received from Cynthia Parsons for the
residence of the Myrtle Street -Olive Street
neighborhood objecting to the rezoning.
February 3, 1983
Meeting of the Planning & Zoning Commission to
discuss the proposed rezoning.
March 4, 1983
Letter sent to applicant notifying them of the
Commission's intent to give final consideration to
the proposed rezoning on March 10, 1983.
March 10, 1983
The Planning & Zoning Commission recommended
denial of the application.
April 2, 1984
Letter from the applicant to John McDonald
requesting Council consideration.
( April 16, 1984
Response from Neal Berlin to applicant.
/as.S
'CITY CSF IOWA CITY
CIVIC CE NIfEE2 410 E. WASHINGTON ST. IOWA CITY, IOWA 52240 (319) 356 SCGO
April 16, 1984
H. F. 8 S. Y. Li Hsu
1512 Derwin Drive
Iowa City, Iowa 52240
Dear Mr. A Mrs. Hsu:
In response to your letter of inquiry, I have reviewed the zoning history
of the Myrtle Avenue Area, including your property at 209 Myrtle Avenue.
Your application initially was deferred pending the adoption of an updated
I[j comprehensive plan. From 1977, when the comprehensive plan was first
adopted, until February, 1983, when the 1983 Land Use Update was adopted,
a total of 17 items were either deferred or withheld pending an amendment
to the comprehensive plan.
i On January 20, 1983, the Planning and Zoning Commission recommended to the
City Council the adoption of the 1983 Comprehensive Plan Land Use Update.
Subsequently, your application was placed on the February 3, 1983,
Planning and Zoning Commission agenda for consideration (along with 5
other applications which had been deferred pending amendment to the com-
prehensive plan). At that meeting, three area property owners were present
to object to your proposed rezoning. Specifically, AI Kleinmeyer, 530 and
532 Olive Street, Martha Huffman, 6 Oak Park Court and Lee Poynter, 211
Myrtle Avenue, spoke in opposition to the proposed rezoning due to parking
problems and heavy traffic existing in the neighborhood. On March 10,
1983, the Commission voted unanimously to deny your rezoning application.
In so doing, the Commission expressed concern over the parking problems in
the neighborhood and the overall level of congestion resulting from the
existing multi -family development.
In this case, the Commission determined that, although it was probably in
our best interest, based on the impact to the overall area, the rezoning
was not in the interest of the neighborhood. The Commission's decision was
in the form of a recommendation to the City Council. When the Commission
recommends denial of a rezoning application, it has always been the City's
policy to forward the item for Council review only at the request of the
applicant. You note in your letter that you were aware of this procedure,
but were unable to do so because you were out of the country. Although it
has been a year since the Commission's action, there is no reason why it
cannot still be forwarded for City Council consideration. However,
because of the time involved and the change in zoning classifications the
Council must refer this item back to the Planning and Zoning Commission
for reconsideration.
You also state in your letter that "the value of our property has
decreased while those around us have been able to rezone again - from RID
to R30 and from R30 to RM44, and further that you have been singled out
/nfs
r Mr. & Mrs. Hsu
April 13, 1984
Page 2
and not permitted to rezone. The rezoning from R3B to RM44 occurred in
I conjunction with the adoption of the new zoning ordinance and represented
primarily a name change, rather than a change in the functional classifi-
cation of this property. At the same time, your property was also rezoned
from R1B to RS8, medium density single family rovided there ishasminimum
category allows duplexes as a provisional use, p
lot area of 8,700 square feet, with at least 4,350 square feet of lot area
I per unit. According to our records, your lot has an area of 17,124 square
feet. Therefore, it appears that you would be able to develop your
property with a duplex under the new zoning ordinance.
As noted previously, this item may still be brought before the City
Council for review. Since I assume you wish to proceed with rezoning of I i
your property, the matter will be scheduled for informal discussion at an
upcoming City Council meeting. You will be notified of that date. Please
feel free to contact Bruce Knight in the Department of Planning and
Program Development at 356-5248, if you have any questions.
Aerlitel ours,
ea
n r
City Manager i
tp/sp
cc: Mayor McDonald i
Don Schmeiser
Bruce Knight
i
/095
29 March, 1984
1512 Derwen Dr.
Iowa City, IA 52240
John McDonald, Mayor
410 East Washington
Iowa City, IA 52240
Dear Mr. McDonald:
` J ' 1984
We are Chinese -Americans and have been residents of Iowa City for over
thirty years. Throughout this time we have always been pleased with the
services in our community. However, concerning the zoning ordinance,
we feel that we have been discriminated against in regards to our
property located at 209 Myrtle Avenue.
Originally our property and the property to the east of ours was part
of the same parcel. In 1957 we purchased our lot and built a very nice
brick house there. Then, about ten years later, the property to the
east and the back of our lot received permission to rezone and an apartment
l complex was built with digging at the back of our property and a change
in the elevation of the entire area. Thus, our property had been
greatly de -valued and became an undesirable place for a single family
to live. In response to this depreciation, we submitted an application
for the rezoning of our lot from RIB to R3A (August, 1981) with the
hopes of building a complex. Bruce Knight, of the Iowa City Planning
and Zoning Commission, wrote in his staff report:
The applicants have requested this rezoning because
they claim that the apartment building which lies
immediately adjacent to their land on the east has
destroyed their property value as a single family
use. This is probably true and suggests an advantage
in extending the multi -family zone to include this
lot... a rezoning of this property is a reasonable request.
The commission indicated to us that, since no complaints were received on
our application, our problem would be resolved when a change in the
Comprehensive Plan had been established. In 1982 the Comprehensive Plan
was amended, however our application for rezoning was disregarded. We
were aware that this decision could be appealed to the City Council,
but unfortunately it was necessary for us to be out of the country at
that time, as we were engaged in a joint Sino -American research project.
The value of our property has decreased more and more while those
around us have been able to rezone again and again -- from RIB to
R30 and from R38 to RM44. We have been singled out and not permitted
to rezone. The only reason for this discrepency appears to be based
on discrimination by the Planning and Zoning Commission. It is interesting
to note that on the very day we returned from China our neighbor's
agents contacted us and attempted to purchase our property at a low
price, arguing that we should sell to them since our property had fallen
in value. Even though it is true that our lot has greatly depreciated,
we have rejected these offers because we believe that our government will
protect us from such discrimination.
We understand that the commission is concerned with the interest
of our neighbors to the west, but why doesn't the commission consider
our interests as well? The property to our west is a vacant lot and any
type of structure can be built there. The property value will not
decrease because of a change in our zoning. On the other hand, our
property contains a singl-family residence and had been negatively
effected as such. We appreciate the help from the Planning and Zoning
Officers in this matter. As Bruce Knight stated in his report to
the commission:
A better line of division (for zoning) exists
between the multi -family zoning and the lots
to the west than between the subject property
(ours) and the multi -family zoning. This is
due both to the depth of the lots platted
along Olive Street and to the elevation above
the multi -family zone. These two factors
provide a greater opportunity to screen off
the impacts of multi -family housing.
We simply wish to have the zoning of our property changed to RM44
(as it is with our neighbors) or, as a compromise, to 113A. We do
not want to have to start legal proceedings; it seems unnecessary
to us in a case as clear as this one. Surely when the land around
our property is rezoned, we should be allowed the same right.
:We appreciate your help in this matter.
Sincerely,
Hsi Fan Hsu Shu Ying V Hsu
/00,
MINUTES
PLANNING & ZONING COMMISSION
MARCH 10, 1983 7:30 P.M.
IOWA CITY RECREATION CENTER, ROOM 8
MEMBERS PRESENT: Scott, Jakobsen, Blank, Baker, Jordan
MEMBERS ABSENT: Seward, Horton
STAFF PRESENT: Franklin, Knight, Boyle
RECOMMENDATIONS TO CITY COUNCIL:
1. Z-8302. That the application submitted by James Glasgow for the rezoning
of 7.3 acres south of Taft Speedway from RIA to R3 be denied.
2. Z-8105. That the application submitted by Hsi San and S.Y. Li Hsu for the
rezoning of property at 209 Myrtle Avenue from RIB to R3A be denied.
3. A-8204 and Z-8204. That the application submitted by West Side Co. & Earl
Yoder et al for the annexation and rezoning from CH and RIA to C2 of 70
acres south of the Iowa City corporate limits be approved.
4. Z-8207. That the City initiated application to rezone Hawkeye Mobile Home
Court from RIA to RMH be approved.
5. Z-8220.• That the application submitted by Michael Furman for the rezoning
of .93 acres adjacent to the CRI&P railroad tracks between Van Buren and
Johnson Streets from M1 to R3A be approved.
6. S-8301. That the application submitted by Michael Furman for Van Buren
Village preliminary and final LSRD be approved.
SUMMARY OF DISCUSSION:
Scott called the meeting to order. There was no public discussion of any item
not on the agenda. Scott suggested that the order of the agenda be changed since
so many people were in attendance for item Z-8302.
ZONING ITEMS:
Z-8302. Discussion of an application submitted by James Glasgow for the
re�ng of 7.3 acres south of Taft Speedway from RIA to R3; 45 -day limitation
period: Waived.
Armond Pagliai, 105 Taft Speedway, spoke in opposition to the proposed rezoning
and expressed concern over what would happen to the road. Franklin explained
that the developer had indicated his intent to pave the road, at least to the
development; the City has no plans to pave the road. Pagliai questioned the
effect a paved road would have on the existing properties especially during
flood times. Franklin explained that this problem would be considered during
review of development plans.
/00'
PLANNING & ZONING COMMISSION
MARCH 10, 1983
PAGE 2
Kenneth MacDonald, 400 Foster Road, asked if the development was located in the
flood plain. Franklin stated that the property was in the flood plain and would
have to be elevated.
Ocie Trimble, 103 Taft Speedway, stated that he had developed his property at
R1A and expressed opposition to the rezoning request. Trimble stated that the
neighbors wished to keep the area as single-family dwellings and opposed non-
residents trying to change the neighborhood.
Beverly Moore, 119 Taft Speedway, expressed opposition to the rezonin
questioned the impact of increased traffic off the road onto Dubuque Street,
especially during football games. 9• Moore
M.L. Hale, 1100 N. Dubuque Street, stated that he
neighbors and was opposed to any more congestion in the wished
area.
family development was undesirable.
to support his
Hale felt multi -
Pete Vangerpen, 1546 Prairie du
request. Chien Road, expressed opposition to the rezoning
Vangerpen mentioned that the area was already congested due to the
Population of the Mayflower Apartments.
Jim Glasgow, 5 Taft Speedway, spoke in favor of the rezoning request. Glasgow
urged the Commission to consider the fact that the density of the multi -family
development would have little negative impact on the area due to its location
between a city park, the river, a ten acre uninhabited wooded area and a farm
field across the street. Glasgow stated that the increased traffic should have
no major impact. Glasgow addressed the sewer issue, stating that there would be
no problem with sewer service. With regard to trees and concerns raised by the
Riverfront Commission pertaining to the fill to be used, Glasgow indicated that
a multi -family development would have less impact on the area than a number of
single-family dwellings.
Janet Trimble, 105 Taft Speedway, spoke in opposition to the rezoning.
stated that a change in zoning would proceed an influx of multifamily
rop
development in the area. Trimble further addressed the traffic hazards which
would be created by the posed development.
Bruce Glasgow, 834 N. Johnson, spoke in favor of the request, stating that this
development would be following the guidelines of the Mayor, who was encouraging
development of land close to the downtown and accessible to the city's sewer
system. Glasgow outlined the development history of the north end of Iowa City.
John Cruise, 19 Forset Glen, pointed out that this rezoning request was
completely consistent with the Comprehensive Plan.
MacDonald asked if this project was part of an approved PAD and Jakobsen replied
negatively. Jakobsen stated that a PAD could be approved in the future.
Ocie Trimble, expressed concern at the rezoning request, wondering at the
developer's versus residents' rights. Scott pointed out that a property owner
has the right to request the rezoning.
0
/08S
PLANNING & ZONING COMMISSION
MARCH 10, 1983
PAGE 3
M.L. Hale, mentioned an incident in which two students were killed on the
highway in front of the Mayflower Apartments and expressed concern at the
increased traffic which would be created by the proposed development.
Jerry Gerard, 111 Taft Speedway, expressed opposition to the rezoning but
expressed support for the development of the area at a lower density. Gerard
mentioned traffic hazards as one of the reasons for his concern.
Glasgow asked the staff to explain the R3 density. Franklin explained.
Robert Hess, 515 S. Dodge Street, spoke of the problems connected with high
density. Hess expressed strong opposition to the rezoning request.
Margaret MacDonald, 400 Foster Road, spoke in opposition. MacDonald asked what
in the new zoning ordinance would be comparable to R1A. Franklin stated that
the RS -5, the lowest single-family designation, would be five dwelling units per
acre. Franklin pointed out that developments rarely develop to the full
allowable density.
Nancy MacDonald, 400 Foster Road, expressed a concern that existing properties
would be impassable during flooding if the road was elevated. Scott reminded
MacDonald that any elevation of the road would be examined by the City.
Hess questioned where the excess water would run off if this development was
built.
Franklin called the Commission's attention to the memo from the Riverfront
Commission which addressed sewer concerns, concerns at the amount of fill to be
used and the subsequent loss of trees and changes in elevation. Franklin stated
that the Riverfront Commission would like to see a 100 foot area along the river
maintained as a vegetative area. A memo from the Parks & Recreation Commission
reiterated their concerns over the flooding levels of the river and the possible
flooding of Terrill Mill Park. Franklin pointed out that the concerns expressed
by the Riverfront Commission and the Parks & Recreation Commission pertained to
the development of the site generally rather than the proposed rezoning of the
site.
Baker asked if the Commission members wished to vote tonight. Jakobsen
indicated a preference for voting.
Moved by Baker to approve the rezoning of Z-8302 from RIA to R3. Seconded by
Jakobsen.
Baker stated that he would vote against this mootion but indicated possible
support for a rezoning request of R1B or RS8. Baker stated that these zones
would allow a single-family development at a slightly higher density, yet retain
its compatibility with the existing area. Jakobsen agreed with Baker's
statements, stating that there were problems with the proposed development.
Scott stated that telephone calls had been received from Margaret MacDonald, Pat
Gilpin and Bill Gilpin, residents of Taft Speedway, expressing opposition to the
request. Jakobsen stated that she had received a telephone call from Carol
Nelson objecting to this rezoning.
/0co r-
0.
/od.S
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PLANNING & ZONING COMMISSION
MARCH 10, 1983
PAGE 4
Blank asked how a PAD would vary if this area was rezoned R58 or RIB. Jakobsen
stated that it would cut the development almost in half. Scott stated that a
single-family development, while lesser in density, would cover the area with a
I
greater amount of impervious surface. Knight explained that a PAD would permit
alternative development styles and buildings to the traditional detached
single-family dwellings and would allow more flexibility in development while
maintaining the same density as the underlying zone.
Scott indicated his intent to vote against the rezoning request, expressing
j reservations with development in this particular area. Scott stated that he
would have problems rezoning the property to any density greater than what Baker
had suggested.
The motion failed unanimously.
Moved by Jakobsen to deny the application. Seconded by Jordan. The motion
carried unanimously.
The public asked for an explanation of the densities as proposed by Baker.
Jakobsen explained.
Applications pending amendments to the Comprehensive Plan:
Z -810t. Discussion of an application submitted by Hsi San and Sy Li Hsu for the
rezoning of property at 209 Myrtle Avenue from RIB to R3A.
Al Kleinmeyer, 530 Olive Street, spoke of several offers made to the property
owners to purchase their property. Kleinmeyer spoke in opposition to rezoning.
Among concerns mentioned were traffic flow and the lack of open space for light.
Moved by Jordan, seconded by Blank, to approve the rezoning request of Z-8105.
Jordan stated that he would oppose the motion based on a visit to the
neighborhood and the lack of parking there. Blank agreed with Jordan. Baker
stated that he was bothered by the unofficial precedence which would be set by
rezoning from RIB to R3A; Baker indicated there were no justifiable reasons for
i such a change in zoning. Baker stated further opposition to any rezoning which
{ would necessitate the destruction of existing housing. Baker stated that his
final opposition was based on the feeling that development had to be stopped at
1 some point and it might as well be a little bit east of that area.
Scott agreed with Baker's comments. Scott further stated that he agreed with
the applicants that the rezoning of the property to the east of theirs had had a
detrimental effect on their property; however, two wrongs do not make a right.
The motion to approve Z-8105 failed unanimously. Moved by Baker, seconded by
Jordan, to deny the request. The motion carried unanimously.
Jakobsen thanked the applicants for their patience.
Z-8203. Discussion of an application submitted by Edwards Jones for the
rezoning of property at 1425 N. Dodge Street from RIA to C2.
/od.S
■
�1
PLANNING & ZONING COMMISSION
MARCH 10, 1983
PAGE 5
Edward Jones presented a letter in support of the request and a plot plan. Scott
stated that the letter reduced the area of the property for which the rezoning
was requested.
Jones stated that some access to the back of the building was needed. Scott
suggested that this item be deferred. Jordan asked if an official plan needed
to be submitted. Knight stated that it was the opinion of the legal staff that,
as long as the request was for the same type of rezoning, new public notice was
not required for the reduced area. Boyle indicated that this was the case and
action could be taken tonight.
The members discussed the reduced area in question. Scott suggested that this
item be discussed at the next informal session after the exact area to be
rezoned could be clarified.
Moved by Jordan, seconded by Blank, to defer this item to March 17, 1983. The
motion carried unanimously.
7-8204 and A-8204. Discussion of an application submitted by West Side Company
and Earl Yoder, et al., for annexation and rezoning of approximately 70 acres
located south of the corporate limits of the City of Iowa City and north of
Highway 1 in Johnson County near Willow Creek from RIA to CH County to C2.
Baker asked if this was a lot of land to zone commercial all at one time.
Jakobsen explained the reason for this as being due to the fact that this area
was being annexed at the same time. Franklin explained that this request was
consistent with the Comprehensive Plan Update; the use of this property as
commercial and the annexation were issues addressed in the Southwest Area Study.
Jakobsen moved and Jordan seconded a motion to annex the property described in
A-8204; the motion carried unanimously.
Jakobsen moved and Baker seconded a motion to rezone the 70 acres to C2 with the
understanding that some commercial zone or combination thereof would be applied
to this area with adoption of the new zoning ordinance. The motion carried
unanimously.
Z-8207. Discussion of an application to rezone the Hawkeye Mobile Home Court
from R1A to RMH.
Peter Vangerpen, owner of the court, stated that he had no further comments.
Blank moved and Baker seconded a motion to approve the rezoning. Baker
questioned Vangerpen as to whether he was agreeable to this; Vangerpen
responded positively.
Jakobsen stated that she would vote in favor of the rezoning. She stated that it
was a Commission policy to zone for existing uses and that in this case the
property should not have been annexed at RIA density. Scott agreed.
legs
PLANNING & ZONING COMMISSION
MARCH 10, 1983
PAGE 6
The motion passed 5-0.
Z-8220. Discussion of an application submitted by Michael Furman for the
rezoning of property located adjacent to the CRI&P railroad tracks between Van
Buren and Johnson Streets from M1 to R3A.
There was no public discussion.
on
one the
in
Za8220. Jakobsend stat daker sthatdMl obvioed a usly owas znot the correct ydescribed
d
Jkobsen zoneforthe
area.
Baker stated that he would vote against the rezoning to emphasize his feeling
that the area was over -populated.
Jordan concurred with Jakobsen's statement. The motion passed 4-1 with Baker
voting against.
S-8228. Discussion of an application submitted by Earl Yoder for approval of an
amended PAD and a preliminary and final subdivision of Lot 62 MacBride Addition,
Part II.
There was no public discussion.
Jakobsen asked if the building design issue had been addressed. John Cruise,
representing the applicant, stated that Yoder had indicated he would do
everything he could to make the buildings attractive. Baker stated that he
questioned whether the building design proposed was the only solution to the
high cost of housing.
Jordan moved and Baker seconded a motion to defer to March 17 action on S-8228
to allow the developer time to bring in a new building design; the motion passed
unanimously.
Larry Schnittjer pointed out that mansard roofs were designed to visually bring
down the height of apartment buildings.
5-8301. Discussion of an application submitted by Michael Furman for approval
of a preliminary and final LSRD for Van Buren Village.
There was no public discussion.
Michael Furman stated that the application had been thoroughly scrutinized by
the City staff and was recommended for approval. He stated that this
development would be the last in which he used mansard roofs.
Blank moved and Jordan seconded a motion to approve the rezoning request; the
motion carried, 4-1, with Baker voting no.
OTHER BUSINESS:
Jakobsen questioned whether the Commission's by-laws have been passed by
Council. The staff agreed to check.
01
1,49.5
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PLANNING & ZONING COMMISSION
MARCH 10, 1983
PAGE 7
J Baker raised the issue of whether the Commission should handle rezoning requests
any differently during the period of consideration of the new Zoning Ordinance.
The Commission agreed to address this issue at a later date.
Meeting adjourned 9:30 PM.
Minutes submitted by Karim Fr n.
Approved b , �`'�`t//•%
Horst Jordanewcretary
n
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RATE, NoL-m;, Boaaxex, Mosx & LUCds
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22 CAST COURT 9TRCCT
O. C.MOLAL 11002-I973I
C1w.R0 W. LUC.61moo-waol IOWA clz ' IOW L 5Qz
eowARo r. R.Te
JONN T.NOLAN
ALAN R.aOM.N.N
u.RC 6.MO2N
WILLIAM C. LUGS
CINTNIR C.RAR60N8
=owa City Planning and
Iova City Civic Center
Iowa City, IA 52210
Zoning Commission
Attn: Secretary Tom Scott
'ebruary 1, 19123
Re: 209 P1lyrtle rezoning application
Dear Sirs and Vesdames:
110.161.0221
111.111-9669
I represent several residents of The Myrtle Street - Olive Street
neighborhood, specifically the Al Kleinmeyers of 530 and 532 Olive
Street, and the Lee Poynters of 211 Myrtle Avenue. On their behalf,
I wish to protest the application by Hsi San and S.Y. Li to rezone
209 :I:yrtle Avenue from an RIB to an R3A district.
As of February 1, 19836 no fee had been deposited with the City Clerk
by San or Li. Section 8.10.32(c) of the Iowa City Code provides that
said fee must be deposited with the Clerk before any action shall be
taken. Therefor, if the fee has not been deposited prior to the
February 3, 1983 hearing, no action can be taken on this matter.
T.;y clients are opposed to this proposed change for several reasons.
Two large apartment complexes already exist directly east of 209 Kyrtle
Street. 'hese complexes have greatly increased the traffic flow and
population density within the neighborhood. If 209 Myrtle Street is re-
zoned and apartment units are constructed, the problems will be in-
creased even further. Also, persons owning property on the northeast
side of Olive Street will have their back yards adjoining an apartment
complex. This would decrease property values in this neighborhood and
change the character of this residential area.
In considering the application, we would ask that youkeep in mind the
purpose of the zoning code, as set forth in Section 8.10.1 of the City
Code. . to conserve and protect the value of property throughout
the City and to encourage the most appropriate use of land; to lessen
congestion in the streets; to prevent the overcrowding of land; to a-
void undue concentration of population. . .
-herefcr, for the reasons set forth above, we respectfully request that
t.".e application of Hsi Can and T.Y. Li to rezone 209 :,.yrtle Avenue be
denied. -rank you for your consideration. .•
Sincerely,
C�mthia E. Psr-cons
c . .'.1 _.....:.cyer
/D 8S
1512 Derwen Dive
Iowa City, Iowa 52240
December 15, 1982
Mr. Douglas Boothroy
Planning b Program Development
Department
City of Iowa City
322 E. Washington
Iowa City, Iowa 52240
Dear Mr. Boothroy:
As we discussed on the phone, we are asking you again for a favorable
consideration of the approval of the re -zoning of the lot at 209 Myrtle
Avenue to a multiple housing zone. Since neighboring lots have been re -zoned
from residential to multiple housing zone, we feel that there should be no
hesitation to approve our request, especially there has been no objection „
from the neighbors concerning the re -zoning of our property since you put
out your announcement in June 1981. If a comprehensive plan of 25 units per
acre needs a long time to approve, your approval of 17 dwelling unit per
acre as you did for our neighbors before will be sufficient. As a matter of
fact, our property has been depreciated much because the existing of the
adjacent apartments and the increasing of the cost of construction. Your
iimadiate attention and rapid action on this matter will be greatly appreciated.
we hope that we can hear from you soon.
Sincerely yours,
H. F. F. Hsu
5.�.Liii
S. Y. Li Hsu
/D8✓4-
I STAFF REPORT
E
To: Planning and Zoning Commission
4 Item: Z-8105. 209 Myrtle Avenue
I
GENERAL INFORMATION
Applicant:
Requested action:
fff Purpose:
Location:
Size:
Comprehensive Plan:
Existing land use and zoning:
Surrounding land use and zoning:
i
Prepared by: Bruce Knight
Date: August 6, 1981
H.F. & S.Y. Li Hsu
1512 Derwin Drive
Iowa City, Iowa 52241
Amendment of Comprehensive Plan and
rezoning from RIB to R3A.
To allow redevelopment of property for
multi -family housing.
209 Myrtle Avenue
Approximately 0.4 acres
16-24 dwelling units per acre.
Single family and RIB
North - vacant and RIA
East - multi -family and R3B
South - multi -family and R3B
West - single family and RIB
45 -day limitation period: 8/30/81
Physical characteristics: The topography is moderately
to steeply sloping.
ANALYSIS
The applicant wishes to rezone a 265.5 X 64.5 foot tract from RIB to R3A to allow
construction of multi -family housing. The subject property is situated on a
hillside, with multi -family housing in an R3B zone to the east at a slightly
i lower elevation and a single family residence in an RIB zone to the west at a
much higher elevation. To the rear of the property is more multifamily housing
in an R3B zone. The Comprehensive Plan shows the property in this vicinity at a
i density of 16-24 dwelling units per acre. However, in past discussions
concerning the proposed new zoning ordinance, the Commission indicated to the
applicants that since the existing density was already greater than this, they
would be willing to amend the Comprehensive Plan to show this area at a density
of 25+ dwelling units per acre. Because of this fact, the proposed new zoning
map shows this area as an RM44 zone, which is equivalent to an R3A zone.
Prior to allowing any rezonings to R3A in this area, it would first be necessary
to amend the Comprehensive Plan. There are basically two reasons for
considering an amendment to 25+ dwelling units per acre. First, as was
/095
mentioned, the density of the existing multi -family housing already exceeds 16-
24 dwelling units per acre. Second, the Comprehensive Plan states as a
recommendation concerning housing for special groups: "encourage additional
multi -family rental housing close to the University." The subject area is
situated very close to the University, and therefore appears well suited for
additional high density multi -family housing.
The applicant's lot size of over 17,000 square feet would technically allow 17
units in an R3A zone. However, due to the shape and topography of this lot along
with the placement of the existing single family dwelling, the use of the
property for multifamily dwellings would be extremely limited. This is due to
a number of factors. First, the location of the existing structure across the
front of the lot appears to block any access from that direction. Second, the
topography of this area makes access from the rear of the lot very difficult
since the elevation of the subject property is 10 to 12 feet higher than the
adjoining property at the back lot line. An additional constraint would be the
provision of an area for parking. Therefore, unless the existing structure is
removed, it would be very difficult to place many units on this property.
The applicants have requested this rezoning because they claim that the
apartment building which lies immediately adjacent to their land on the east has
destroyed their property value as a single family use. This is probably true
and suggests an advantage in extending the multifamily zone to include this
lot. A better line of division exists between the multi -family zoning and the
lots to the west than between the subject property and the multi -family zoning.
This is due both to the depth of the lots platted along Olive Street and to the
elevation above the multifamily zone. These two factors provide a greater
opportunity to screen off the impacts of multi -family housing.
Because of the points discussed above, it appears that a rezoning of this
property is a reasonable request. However, as was stated before, an amendment
to the Comprehensive Plan would have to be made first. The applicant has
requested in the attached letter that an amendment be made to the Plan to show
their property at 25+ dwelling units per acre. It is the staff's opinion, that
if the Plan is amended it should include all land in this vicinity which is
currently shown at 16-24 dwelling units per acre. This would provide for the
eventual rezoning of all this land to RM44. Then, the Commission need rezone
only this one lot at this time.
RECOMMENDATION
The staff recommends that the Comprehensive Plan be amended to show a density of
25+ dwelling units per acre for that land in the vicinity of Myrtle and
Riverside currently shown as 16-24 dwelling units per acre, and that the subject
property then be rezoned to R3A.
ATTACHMENTS
Location map (showing existing zoning).
Letter from applicant.
Map showing the proposed zoning.
/085
S
XI�I►.1Ca zc>4� a
�� LoCAT►Ctl �A�
p
1,)g9"
1512 Derwen Drive
Iowa City, Iowa 52241
July 24, 1981
Mr. Bruce A. Knight
Planner, City of Iowa City
410 E. Washington St.
Iowa City, Iowa 52240
Dear Mr. Knight:
I would like to request an amendment to the comprehensive plan
to showour property in 209 Myrtle Avenue, Iowa City, a,*;an area of
25 plus dwelling units per acre.
Thank you very much for your attention and consideration.
Sincerely yours,
H. F. Hsu and S. Y. Hsu
P.
i
i
I
i
f i
FPD�PobED zc:)KA,K�G
/085
City of Iowa City
MEMORANDUM
Date: June 1, 1984
To: City Council
From: Dale Helling, Assistant City Manager
Phyllis A. Williams, Civil Rights Specialist
Re: City's Women and Minority Business Enterpriserogram (W/MBE)
The following information is given in response to Councilperson Strait's question
regarding the City's W/MBE program.
The City Council, on December 7, 1982, adopted a resolution which formally
established the City of Iowa City's women and minority business enterprise
(W/MBE) program (attached).
A directory (attached) which listed all known women and minority owned businesses
existing in eastern Iowa (Des Moines and eastward) was distributed to all City
department and division heads on February 5, 1983 (third quarter FY83), and we
had a goal of 3% W/MBE utilization. Our activity within this area has been as
follows:
During third quarter FY83 the City of Iowa City purchased 17.34% of their
merchandise and services from W/MBE's. This percentage reflects calculations
made only within expenditure areas where there were known W/MBE's (i.e.
printing, capital improvements, laundry, etc.).
During fourth quarter FY83, 0.725% of our purchases had been made from
W/MBE's but that percentage reflected total City purchases. When we calcu-
lated expenditures again only in the areas where there were known W/MBE's our
percentage was 10.94%.
Thus far in fiscal year 1984 our percentages are: 0.16% (the percentage
taken against total City expenditures) and 0.61% (the percentage taken
against the expenditures in areas where there are known W/MBEs).
W/MBE expenditures during FY83 were very high because of the Transit Facility.
Our biggest expenditures continue to be with W/MBE's in the construction field.
No large construction projects occurred, however, in FY84 and the low figures
reflect that.
Our plans for the future include improving methods for recording expenditures
with W/MBE's. This will yield more accurate information. During FY84 we have
also identified typical purchases each City department makes. With that informa-
tion we will identify the W/MBE's that provide merchandise or services specific
to a department's needs and then advise the department of these W/MBEs. We
believe these specific lists will generate greater usage of the W/MBEs.
We were also asked to respond to the legality.of set-aside programs. In 1981 we
received a legal opinion which concluded "in the absence of a judicial or
legislative mandate, the City may not award bids to other than the lowest
responsive bidder." This opinion is attached.
bj3/9
/O8�
CITY OF IOWA CITY
W/MBE PROGRAM
I
r RESOLUTION NO. 82-291
RESOLUTION APPROVING AND FORMALLY ADOPTING A
WOMEN AND MINORITY BUSINESS ENTERPRISE PROGRAM.
i
t
WHEREAS, the City of Iowa City believes all businesses should have an
q opportunity to fully participate in our free enterprise system; and
i
} WHEREAS, the City of Iowa City is desirous of supporting this belief by actively
f seeking to do business with those businesses who have sometimes been excluded
from enjoying the benefits of this country's free enterprise system; and
WHEREAS, the Women and Minority Business Enterprise Committee has developed a
list which identifies women and minority businesses located in eastern Iowa; and
WHEREAS, it is desirable that all City departments employ the use of women and
minority business• enterprises as a matter of policy; and
WHEREAS, a Women and Minority Business Enterprise Program has been developed
which incorporates such a policy and outlines procedure for its implementation.
!? THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that the Women
and Minority Business Enterprise Program should be and is hereby approved and
officially adopted by the City of Iowa City.
i It was moved by Erdahl and seconded by McDonald the
Resolution be adopted, and upon roll call there were:
AYES: MAYS: ABSENT:
x Balmer
x Dickson
x Erdahl
_ x Lynch
X McDonald
—'Neuhauser
! �' x �_ Perret
i
Passed and approved this 7th day of December 1982.
MAYOR
ATTEST:
CITY CLERK
L' ' ^'� 7/
BY Tho !eg61 tlr• raH!1hHi
u J� qs
/086
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r --
City of Iowa City
Women and Minority Business Enterprise Program
PURPOSE
The purpose of this women and minority business enterprise program is to
encourage and afford equal opportunity to businesses owned and controlled by
minorities or women so that a greater number of these businesses will submit
bids to the City of Iowa City on goods and services which they are interested in
providing. Furthermore, non -women and non -minority business enterprise
prospective bidders are required to make every effort to recruit women and
minority businesses for their subcontract work and to furnish documentation of
these efforts as so requested.
The City's purchasing procedures will be consistent with this program, in order
to promote a conscious effort by City personnel to obtain more of their goods
and services from minority or women businesses. This will be achieved by making
personnel aware of what the women and minority business community has to offer.
POLICY STATEMENT
The City of Iowa City is.committed to a policy of non-discrimination in the
conduct of its business, including the procurement of goods, materials and
services. In accordance with this policy, the women and minority business
enterprise program presented here represents the City's commitment to equal
opportunity for all in the employment of business enterprises. The City will
not discriminate against any business organization in the award of any contract
because of the race, color, creed, religion, national origin, age, sex, sexual
orientation, marital status or disability of its manager, employees, or owners.
OBJECTIVES
It is the City's objective to increase the volume of city business with
businesses owned and controlled by minorities or women including such
professional services as engineering, banking, architecture, legal counsel, and
construction contracting without compromising the bidding procedures required
by Chapter 23 of the Code of Iowa.
The following actions have been taken to help facilitate the attainment of the
City's broadly stated objective:
-A city-wide goal of 3% minority and female business utilization has been
set.
-A directory of all known women and minority businesses located in Des
Moines, and eastward, has been compiled and has been given to all City
employees with purchasing authority.
-The City's Civil Rights Specialist has been given the following
responsibilities:
i - Develop, monitor and recommend necessary revisions for the women and
minority business enterprise program.
/0 0W
1
ii - Maintain and update the directory of women and minority owned
businesses with specific information on services and/or products and
other information.
iii - Monitor City departments to determine departmental women and minority
business enterprise achievements.
DEFINITIONS
For the purposes of this program:
Minority means a person who is a citizen or lawful permanent resident of the
United States and who is:
A. Black (a person having origins in any of the Black racial groups of
Africa);
B. Hispanic (a person of Spanish or Portugese culture with origins in Mexico,
South or Central America, or the Carribean Islands, regardless of race);
C. Asian -American (a person having origins in any of the original peoples of
the Far East, Southeast Asia, the Indian subcontinent or the Pacific
islands);
0. American Indian and Alaskan Native (a person having origins in any of the
original peoples of North America).
Minority Business Enterprise or MBE means a business concern which is owned and
controlled by one or more minorities. For the purposes of this program, owned
and controlled means a business:
(A) Which is at least 51% owned by one or more minorities or.in the case of a
publicly owned business, at least 51 per centum of the stock of which is
owned by one or more minorities, and
(B) Whose management and daily business operations are controlled by one or
more such individuals.
Women -owned Business Enterprise or WBE means a business concern which is owned
and controlled by one or more women. or the purposes of this program, owned and
controlled means a business:
(A) Which is at least 51% owned by one or more women or, in the case of a
publicly owned business, at•least 51 per centum of the stock of which is
owned by one or more women, and
(B) Whose management and daily business operations are controlled by one or
more such individuals.
/084
WOMEN/MINORITY BUSINESS ENTERPRISE (W/MBE)
CONSTRUCTION AND PUBLIC WORKS
Architectural and Engineering
Architectural Interiors Co. Inc."
2309 Aspen Lane, N.E.
Cedar Rapids, Iowa 52402
(319) 393-8425
Michelle P. Fisher
Interior design for commercial business design planning, drafting, finish
schedules, furniture layout, and furniture sales.
B&B Engineering Services Corp.
1218 Highland Court
Iowa City, Iowa 52240
(319) 351-4025
Haywood Belle
Engineering feasibility studies, cost estimates, design surveys, topographic
surveys/inspection; water supply wells, reservoirs, pipelines, pumping and
distribution systems.
Eclectic Collection"
4341 First Avenue SE
Cedar Rapids, Iowa 52403
(319) 365-2100
Susan Gavin
Design and specify interior/exterior of building, offices, etc. and provide
purchasing assistance to allow purchasing direct from manufacturer.
Krishna Engineering Consultants, Inc.
P.O. Box 65067
1200 35th Street, Suite 409
West Des Moines, Iowa 50265
(515) 225-3424
Gopal T. K. Krishna
Engineering services in the fields of Electrical, Environmental and Mechanical
Engineering.
"Female -owned business **Minority female -owned business
16a
2
Milani-Restrfpo Partnership, P.C.
424 10th Street, Suite 224
Des Moines, Iowa 50309
Francisco Restrepo; President
(515) 280-1252
Architectural programming, site selection, feasibility studies, schematic
design, design development, construction documents, bidding and negotiation,
construction contract administration.
Parallel Lines Graphics*
P.O. Box 221
Oxford, Iowa 52322
Ruth Olson
Drafting, architectural renderings, signs.
Plant Facilities & Equipment Design
2905 North Michigan Ave.
Davenport, Iowa 52804
(319) 391-4180
Gyan N. Ray
Provide Engineering Design Service in the following areas: Mechanical Design,
Civil Design, Industrial Engineering, HVAC Design. Also provide the necessary
labor and material for Interior Decorating & Painting, Wall Paper Hanging.
Construction
Consolidated Contractors
3804 Douglas
Des Moines, Iowa 50310
(515) 274-5221
Muhammad Y. Abdullah, President
General contractors for projects, except in electrical and mechanical.
Construction Associates, Inc.
417 Third Street SW
Cedar Rapids, Iowa 52406
(319) 356-3444 Ronald West
Commercial development, demolition, residential rehabilitation, cement work,
painting, insulation, siding, forming, framing, rough and finish carpentry,
roofing, drywalling suspended ceilings, general and subcontracting.
*Female -owned business **Minority female -owned business
/006
3
Dales Masonry
P.O. Box 202
Hiawatha, Iowa
(319) 395-9336
Dale Flecksing
Brick, block stone paving; brick caulking; granit and marble; waterproofing of
all types of masonry, both commercial and residential.
Denman Phillips Construction Co.
404 Beech Street
Waterloo, Iowa 50703
(319) 235-9551
Denman Phillips
General construction, concrete, sidewalk, curb and gutter.
Elias J. Vargas Construction Co.
1603 Kirkwood Blvd.
Davenport, Iowa 52803
(319) 324-7247
Elias J. Vargas
New building and remodeling of buildings.
FRC Construction
P.O. Box 100
Olin, Iowa 52320
(319) 486-2000
Bill Stephens
General carpentry, electrical, mechanical, HVAC.
Grady Unlimited, Inc.
2930 Bell Avenue
P.O. Box 2701
Des Moines, Iowa 50321
(515) 288-9555
Nathaniel Grady
Construction to include street and road, sidewalks, sewer and wastewater,
building construction.
*Female -owned business **Minority female -owned business
16A
»,-
4
Harmon Webb
2341 Coldstream Avenue NW
Cedar Rapids, Iowa 52402
(319) 364-0520
Harmon Webb Construction
Demolition, landscaping (excluding seeding) sodding, concrete parking,
sidewalks, etc., excavation.
H&F Construction Company, Inc.
P.O. Box 202
Hiawatha, Iowa 52233
(319) 395-9336 393-8786
Dale C. Flecksing
Site work, sewer and water lines, excavating and grading, landscaping.
Joe Jones Construction, Ltd.
Box AJ
Brooklyn, Iowa 52211
(515) 522-9208
Joe L. Jones
Sanitary sewer, storm sewer, water mains, driveways, sidewalks and
miscellaneous construction.
Phillips Builders & Contracting
522 Iowa Street
Waterloo, Iowa 50703
(319) 236-0506
Lenny or Oenman Phillips
Concrete paving, asphalt paving, trucking, excavation, curb and gutter, site
grading and demolition.
Schmidt Construction Co. Inc.*
Box 70
Winfield, Iowa 52659
(319) 257-6714
Elsa Grimmer
Bridge, culvert, paving, sewer, pile driving, cofferdam, steel erection,
concrete work.
*female -owned business **Minority female -owned business
3
Technical Specialty Systems Corporation
2857 Mt. Vernon Road S.E.
Cedar Rapids, Iowa 52403
(319) 363-9035
xSusan J. Meek epoxy crack
Highrise cleaning, tuckpointing, waterproofing, caulking,
e
injection, sandblasting, waterblasting, masonry cleaning and repair.
U and IC=
Construction
116 Carl Street
Waterloo, Iowa 50703
(319) 232-3684
E. G. Grover
Cement and asphalt; sidewalk and driveways.
Electricians and plumbers
Bea Day Plumbers*
1208 Arthur
lowa 52240
Iowa City,
(319) 354-2814
Bea Day
Residential and commercial plumbing, repairs, service calls, installations, in
new construction and remodeling sites.
Collins Electric
402 12th Street SE
Cedar Rapids, Iowa
(319) 364-5279
Russel Collins
Electrical contractor, all services.
Destiny Electric Co., Inc.
2836 East Locust St.
Davenport, Iowa 52803
(319) 359-7229 or 386-7517
Thomas Myers, President
sidential
Entire electrical wiring and contracting of industrial, COor°fixturas,aswitches,
and maintenance. Any and all electrical supplies: lighting
transformers, switch gear, panels, etc.
c
*Female owned business
"*Minority female -owned business
I
New Circuit Electric*
2029 I Street
Iowa City, Iowa 52240
(319) 351-0008
Joan C. Pinkvoss
Install or repair all types of electrical installation for residential and small
commercial sites.
Landscaping
All Seasons Florist*
2333h Euclid Avenue
Des Moines, Iowa 50310
(515) 255-1139
Regina Raby
Landscaping, commercial plant, floral care and equipment necessary to do
landscaping.
Custom Landscaping Co.*
707 East 14th Street
Davenport, Iowa 52803
(319) 326-5780
Bette Steffensmeier
Seeding, sodding, fencing, erosion control.
Path Construction Company*
Box 63, Alpine Road
Agency, Iowa 52530
(515) 937-5219
Lucinda P. Thompson
Erosion control, seeding, sodding, guardrail, fencing, park development,
Portland cement paving.
Stokes Landscaping, Inc.
1500 East 4th Street
Waterloo, Iowa 50703
(319) 236-1568
W. C. Stokes or Wallace Stokes
Major landscaping, sidewalk, driveway paving, erosion control, seeding,
sodding, fertilizing, guardrail installation and field fence installation.
*Female -owned business **Minority female -owned business
14f4
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7
Haulers and Freight Transportation
Henry's Trucking
430 Bratnober Street
Waterloo, Iowa 50703
(319) 291-7318
Henry L. Roby
Hauling - asphalt, rock, sand, gravel, broken concrete, rip -rap.
Watts Transfer Company
825 First Avenue
Rock Island, Illinois 61201
(309) 786-4447
Janice Watts, Office Manager
A common carrier of freight of all kinds.
Super -Rite Freightways, Inc.
P.O. Box 367
Rock Island, Illinois 61201
(309) 787-5008
John H. Lowery, Sr.
(Service) freight hauler - handles general freight to, from and within five
states.
Maintenance and Remodelin
Brown's Janitorial Service
560 24th street
Des Moines, Iowa 50312
(515) 2444052
Robert W. Brown
Complete maintenance and remodeling, painting, drywall, carpeting.
Candelite Homes & Interiors, Inc.**
4409 81st Street
Des Moines, Iowa 50322
(515) 276-3235
Jonella Rolinger
buildingGeneral contractor in single
(painting), wallpaper set cting,drapes,blinds, floor coverings, furnishings.ng
*Female -owned business **Minority female -owned business
/086
nfr>
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N
Gloria's Painting.& Decorating, Inc.
4200 SE 16th Street
Des Moines, Iowa 50320
(515) 285-8050
Gloria Campbell
Commercial, Residential painting and vinyl hanging.
J. R. Painting & Decorating Inc.
1600 Westview Drive
Coralville, Iowa 52241
(319) 354-4054
John Rios, President
Painting, vinyl and paper hanging.
Lam Painters"
R.R. 6, Box 148
Iowa City, Iowa 52240
(319) 351-3454
Margaret R. Penney
Interior and exterior painting and staining.
Walker's Painting & Decorating Co.
1610 5th Street
Rock Island, Illinois
(309) 788-4375
Painting, hanging of drywall, carpentry work.
"Female -owned business *"Minority female -owned business
9
WOMEN/MINORITY BUSINESS ENTERPRISE (W/MBE)
SUPPLIES AND EXPENDIBLES
Supplies
American Clean Office
80 College Avenue
Des Moines, Iowa 50314
(515) 243-5447
Calvin L. Nesbitt
Janitorial, window washing, new construction clean-up.
Baker Services, Ltd.
1530 Sixth Avenue
Des Moines, Iowa 50314
(515) 284-5814
Ken Craddock
Sanitary supplies, chemicals, aerosols, paper products and machines, washroom
equipment - accessories, vanities, toilet compartments and dividers; coat
racks, medical disposables - gloves, gowns, washcloths, masks, shoe covers,
caps, etc.; installation of washroom equipment.
C. W. Parker Co."
1415 Second Avenue
Des Moines, Iowa 50314
(515) 243-6610
Dolores Fergusoh
Cleaning products: Parker's Perfect Polish, Parker's Lemon Oil Polish, Parker's
Aluminum -Stainless Steel Cleaner Polish.
Jack Jones Drapery"
505 33rd Avenue SW
Cedar Rapids, Iowa 52404
(319) 366-7758
Louise Kline
Custom window treatments, featuring energy savers: Roclon linings, Louver drape
vertical blinds, Bali 1" blinds, sun shades, sun film and wallpaper.
Shiny Brite Dixon Enterprises"*
4206 West 13th Street
Davenport, Iowa 52804
(319) 386-7517
Elsa M. Dixon
Commercial non-toxic, biodegradable cleaning products.
"Female -owned business "Minority female -owned business
*Female -owned business **Minority female -owned business
10
Typesetting and Printing
A Fine Bind*
529 South Gilbert
Iowa City, Iowa 52240
i
(319) 337-4327
Nancy Romine
i
i
Binding services.
Annie Graham Typesetting*
529 South Gilbert
Iowa City, Iowa 52240
(319) 338-7022
Judith Pendleton, c/o Iowa City Women's Press
Typesetting.
Words Worth*
124 E. Washington St.
Iowa City, Iowa 52240
(319) 338-9496
Phyllis Stiefel
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Word processing and clerical work.
Compo Arts Printing Company*
275 33rd Avenue SW
Cedar Rapids, Iowa 52404
(319) 362-1646
Mrs. Casey Hupp
Printing (offset and letterpress), typeset, mailing, artist/illustration, copy
writing.
C 3 K Printing
5311 S. W. 9th Street
Des Moines, Iowa 50315
(515) 285-2035
Connie Schnoebelen, Manager
Planning, design and production assistance: typesetting and layout, offset and
!!j
letterpress printing, fast printing to four color process offset printing
(sheet -fed), complete bindery services.
*Female -owned business **Minority female -owned business
Iowa City Women's Press*
529 South Gilbert
Iowa City, Iowa 52240
(319) 338-7022
Lisa Schoenfielder
Books, magazines, pamphlets, posters, brochures - offset printing, typesetting,
design, bindery.
Peco Enterprises, Inc.
320 LeClaire Street
Davenport, Iowa 52801
(319) 323-4774
John S. Kelly, Marketing Manager
Technical publications, writing, editing, illustrations, slides, phototypeset-
ting, word processing, supply catalogs, drafting, etc. Sample data collections
on equipment f/reliablity, availability and maintainability.
Quad -City Register
1809 Second Avenue
Rock Island, Illinois 61201
(309)793-9060
Sheridan McNeair, Jr.
Printing, newspaper publishing to minority market carrying bid notices, public
hearing notices, employment opportunity listings and general advertising.
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*Female -owned business **Minority female -owned business
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Iowa City Women's Press*
529 South Gilbert
Iowa City, Iowa 52240
(319) 338-7022
Lisa Schoenfielder
Books, magazines, pamphlets, posters, brochures - offset printing, typesetting,
design, bindery.
Peco Enterprises, Inc.
320 LeClaire Street
Davenport, Iowa 52801
(319) 323-4774
John S. Kelly, Marketing Manager
Technical publications, writing, editing, illustrations, slides, phototypeset-
ting, word processing, supply catalogs, drafting, etc. Sample data collections
on equipment f/reliablity, availability and maintainability.
Quad -City Register
1809 Second Avenue
Rock Island, Illinois 61201
(309)793-9060
Sheridan McNeair, Jr.
Printing, newspaper publishing to minority market carrying bid notices, public
hearing notices, employment opportunity listings and general advertising.
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*Female -owned business **Minority female -owned business
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WOMEN/MINORITY BUSINESS ENTERPRISE (W/MBE)
PROFESSIONAL SERVICES
Answer Iowa, Inc.*
Plaza Centre One #330
Iowa City, Iowa 52240
(319) 351-3867
Jessica Green, Manager
24-hour telephone answering service, lease/sales or radio pagers, lease/sales
of mobile phones.
Bailey's Private Dete Agency, Inc.
1427 8th Avenue SE
Cedar Rapids, Iowa 52403
(319) 366-2231
Clyde M. Bailey
Security, uniformed and/or plain clothes investigations.
Lowery Photo Service
320 19th Street
Rock Island, Illinois 61201
(309) 786-6474
Sherry Floyd -Lowery
Commercial, Industrial, portrait, free-lance services for press, and special
events type coverage; in-house lab services.
Mitchell & Mitchell Economists, Ltd.**
1776 22nd, Suite 8
West Des Moines, Iowa 50265
(515) 223-0790
Katherine Mitchell
Scientific research/management consulting; capability statement on file.
*Female -owned business **Minority female -owned business
City of Iowa City
MEMORANDUM
Date: July 14, 1981
To: Linda Woito, Assistant City Attorney
From: Mike Heller, Legal Intern
Re: Proposed Affirmative Action Provisions in Bid Contracts
FACTS
As a means of enhancing its affirmative action program the City seeks to
including the following provisions in its bid contracts.
PART 9 - MBE REQUIREMENTS
9.1 If the Bidder proposes to subcontract a portion of the work to a
bona fide Minority Business Enterprise (MBE) and/or the Bidder is a
bona fide MBE, he/she shall so indicate this in the space provided on
the Bid Form.
The City reserves the right to award this project to a bona fide MBE
whose bid is within (2%) percent of the lowest acceptable bid for the
project. Likewise, the City reserves the right to award this project
to a bidder whose bid is within (2%) percent of the lowest acceptable
bid and also includes participation of MBE subcontractors in at least
6.2% of the dollar amount of the bid.
xxxxx
Prospective bidders are advised that this project is subject to a
6.2% Minority Business Enterprise (MBE) goal. This goal should be
based on 6.2% of the contract bid amount. Bidders are requested to
state the proposed participation of bona fide MBE's in accordance
with the instructions to bidders.
ISSUES
' Whether the City may impose an affirmative action standard upon
contractors who bid on municipal projects.
CONCLUSION
In the absence of a judicial or legislative mandate, the City may not
award bids to other than the lowest responsible bidder.
ARGUMENT
The Code of Iowa requires that contracts for public improvements be
awarded to the lowest responsible bidder. I.C. 9 384.99, 1979. The
question becomes whether a contractor's minority status or minority
employment is a factor which can be taken into count in determining
responsibility.
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The Supreme Court of Iowa elaborated on the "lowest responsible bidder"
standard in Miller v. City of Des Moines, 143 Iowa 409, 423 (1909). The
court said:.
"...The Council may take into consideration the comparability and
qualification of the several bidders..."
The validity of a similar affirmative action provision was recently tested
in federal court. The San Francisco School District sought to require
that 25% of its government construction contracts be directed towards
minority subcontractors. California's bid standard is virtually
identical to Iowa's in that it requires that bids be awarded to the lowest
responsible bidder. The court held that responsibility refers only to the
financial and physical ability to do the work contracted, and further,
that the school district could not self -impose affirmative action
standards without a judicial or legislative finding of discrimination.
Associated General Contractors v. San Francisco School District, 616 F.2d
13 1 9th Ci 91r 80).
Therefore, inclusion of the proposed provisions on minority participation
would likely violate the lowest responsible bidder standard under Iowa
law. Such provisions would discriminate against prospective bidders by
giving preference to an arbitrary class of bidders. The court in Miller,
supra, 143 Iowa at 422 said: "...whatever form it (discrimination may
take is void."
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CITY OF IOWA
CITY
Financial Report • FY 1983
JULY 1.1982 - JUNE 30, 1983
1097
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Table of Contents
I; June 30, 1983
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Letter of transmittal
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INTRODUCTORY SECTION
FINANCIAL SECTION
Independent auditors' report
COMBINED FINANCIAL STATEMENTS
Combined balance sheet, all fund types and account groups
Combined statement of revenue, expenditures and changes in
fund balances, all governmental fund types
and expendable trusts
Combined statement of cash receipts and disbursements - budget
and actual, general, special revenue, debt service and
capital projects fund types
Combined statement of revenue, expenses and changes in
retained earnings/fund balances, all proprietary fund
types and similar trust funds
Combined statement of changes in financial position,
all proprietary fund types and similar trust funds
Notes to financial statements
SUPPLEMENTARY INFORMATION
SPECIAL REVENUE FUNDS
Combining balance sheet
Combining statement of revenue, expenditures and changes
in fund balances
Combining statement of cash receipts and disbursements -
budget and actual
CAPITAL PROJECTS FUNDS
Combining balance sheet
Combining statement of revenue, expenditures and changes
in fund balances
Combining statement of cash receipts and disbursements -
budget and actual
ENTERPRISE FUNDS
Combining balance sheet
Combining statement of revenue, expenses and changes
in retained earnings
Combining statement of changes in financial position
INTERNAL SERVICE FUNDS
Combining balance sheet
Combining statement of revenue, expenses and changes
in retained earnings
Combining statement of changes in financial position
Page
1-6
7
8-13
14 and 15
16 and ,17
18
19 and 20
21-38
39
40
41 and 42
43
44
45.and 46
47 and 48
49 and 50
51 and 52
53
54
55
to 8/y
CITY OF IOWA CITY, IOWA
Table of Contents
June 30, 1983
FINANCIAL SECTION
TRUST AND AGENCY FUNDS
Combining balance sheet
Combining statement of revenue, expenses and changes
in fund balances, pension trust funds
Combining statement of changes in financial position,
pension trust funds
COMPLIANCE SECTION
Independent auditors' report on compliance
Independent auditors' report on internal
accounting control
List of federal and state programs
Federal and state grant programs, by grant source:
Department of Education:
Grant No. 19-02-01040
Grant No. 79 -IA -III a-6
Grant No. 79 -IA -III a-5
Grant No. GO 08202647
' Department of Housing and Urban Development:
Community Development Block Grants:
Grant No. B -79 -HN -19-0005
Grant No. B -80 -DN -19-0048
Grant No. B -81 -MC -19-0009
Grant No. B -82 -MC -19-0009
Fair Housing Assistance, Grant No. HA -10871
Public Housing Administration:
Grant No. IA05-EO22-008
Grant No. LA05-K022-001
Grant No. IA 22-3
Grant No. IA 22-4
Department of Transportation:
Urban Masa Transportation Administration:
Grant No. IA -03-0044
Grant No. IA -09-0036
Grant No. IA -03-0015-1
Grant No. IA -03-0032
Federal Aviation Administration, Grant No. A-19-0047-01
Department of Highway Administration:
Grant No. DOT -FM -11-8559
Grant No. IA DOT/CIRALG
Department of Treasury, Federal•Revenue Sharing
No. 1602-042-003
Environmental Protection Agency:
Grant No. C-190830-01
Grant No. C-190830-02
Grant No. C-190830-03
Grant No. C-190830-04
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56 and 57-
58
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59
60 and 61
62-65
66 and -b7
68 -
68
68
68
69
69
69
69
69 -
70-74
70-74
70-74
70-72
r1,
75
75
75
75
75
75
76
77
77
77
77
1097-
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CITY OF IOWA CITY, IOWA
Table of Contents
June 30, 1983
COMPLIANCE SECTION
Iowa Department of Transportation. Public Transit Division:
Grant No. RPT -3715(003)-93-52-01
Grant Nos. RPT -3715(004)-93-52-01 and IA -05-4062
Grant No. IA-09-8010-FY82
Grant No. IA-09-8011-FY83
Grant No. RPT -3715(002)-93-00-C1
Grant No. 00251
Grant No. 00125
Grant No. 00406
Grant No. 0490
State Transit Assistance 1983
Iowa Office for Planning and Programming:
Grant No. 87-2-10-EL18
Grant No. 87-3-10-ELIO
Grant No. 85-3-10-EL11
STATISTICAL SECTION
Property tax'levies and collections
Assessed value of taxable property
Ratio of net general bonded debt to assessed value
and net bonded debt per capita
Property tax rates - all overlapping governments per $1,000
assessed valuation
Ratio of annual debt service expenditures for general bonded
debt to total general expenditures
Summary of bonded indebtedness, debt service requirements
to maturity (including interest)
Schedule of revenue bond coverage
Miscellaneous statistical data
Schedule of insurance in force
Page
78
78
78
78
79
79
79
79
79
79
80
80
80
81
81
82
83
84
85
86
87 and 88
89 and 90
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CITY OF IOWA CITY, IOWA
Table of Contents
June 30, 1983
COMPLIANCE SECTION
Iowa Department of Transportation. Public Transit Division:
Grant No. RPT -3715(003)-93-52-01
Grant Nos. RPT -3715(004)-93-52-01 and IA -05-4062
Grant No. IA-09-8010-FY82
Grant No. IA-09-8011-FY83
Grant No. RPT -3715(002)-93-00-C1
Grant No. 00251
Grant No. 00125
Grant No. 00406
Grant No. 0490
State Transit Assistance 1983
Iowa Office for Planning and Programming:
Grant No. 87-2-10-EL18
Grant No. 87-3-10-ELIO
Grant No. 85-3-10-EL11
STATISTICAL SECTION
Property tax'levies and collections
Assessed value of taxable property
Ratio of net general bonded debt to assessed value
and net bonded debt per capita
Property tax rates - all overlapping governments per $1,000
assessed valuation
Ratio of annual debt service expenditures for general bonded
debt to total general expenditures
Summary of bonded indebtedness, debt service requirements
to maturity (including interest)
Schedule of revenue bond coverage
Miscellaneous statistical data
Schedule of insurance in force
Page
78
78
78
78
79
79
79
79
79
79
80
80
80
81
81
82
83
84
85
86
87 and 88
89 and 90
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'CITY OF IOWA CITY
CIVIC CENTER 410 E. WASHNGTON ST. IOWA CITY,' IOWA 52240 (319) 356-5000
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ii Honorable Mayor, Members of the
City Council and City Manager
City of Iowa City, Iowa
The Annual Financial Report of the City of Iowa City, Iowa, for the fiscal
year ended June 30, 1983, is submitted herewith in accordance with the provisions of
Chapter 384 of the Code of Iowa, 1981, as amended. This report was prepared by the
City's Finance Department. Responsibility for both the accuracy of the presented data
and the completeness and fairness of the presentation, including all disclosures, rest
with the City. We believe the data, as presented, is accurate in all material
aspects; and it is presented in a manner designed to fairly set forth the.financial
position and results of operations of the City, as measured by the financial active
-I ities of its various funds and that all disclosures necessary to enable the reader to
gain the maximum understanding of the City's financial activity have been included.
Accounting System and Budgetary Control
The City adopts its annual program budget for all funds on a cash basis.
While spending control is exercised at the program level, management control is exer-
cised on a major objective of expenditure basis at budget decision unit levels within
funds. Encumbrance accounting is employed in all funds for budgetary control. Encum-
brances outstanding at year-end for the General Fund and Special Revenue Funds are
reflected as reservations of the fund balances. Appropriated encumbrances do not lapse
at the end of the year and are not reapportioned in the following year. Projects
spanning more than one year are appropriated on a yearly basis.
The City of Iowa City, Iowa maintains its day-to-day accounting records on
a cash basis. However, this report is prepared on a modified accrual basis for the
general governmental operations and on the full accrual basis for the City's
enterprise activities. This report follows the general format suggested by the
National Council on Governmental Accounting and the Municipal Finance Officers
Association of the United States and Canada.
In developing and evaluating the City's accounting system, consideration is
given to the adequacy of internal accounting controls. Internal accounting controls
are designed to provide reasonable, but not absolute, assurance regarding: (1) the
safeguarding of assets against loss from unauthorized use or disposition; and (2) the
reliability of financial records for preparing financial statements and maintaining
accountability for assets. The concept of reasonable assurance recognizes that: (1)
the cost of a control should not exceed the benefits likely to be derived; and (2) the
evaluation of costs and benefits requires estimates and judgments by management.
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All internal control evaluations occur within the above framework. We
believe that the fs
ard
provide reasonableCity
accounting controls adequately
properrecording offinancialtransaccutionsassets and —
The Reporting Entity and Its Services
This report includes all of the funds and account groups of the City. It `
includes all activities considered to be part of (controlled by or dependent on) the
P
City. The Iowa City Municipal Airport and the Iowa City Public Library are both Snde- _
s of the
pendent units which are considered Board areof he City Of appointed bywthe iMayor Mwith rapproval by
Airport Commission and the Library
the Council Members. Financial data for the Library is included in the General Fund,
while the Airport is accounted for as a separate enterprise fund. —
by
The City provides the full range of municipal servicesghways c ntemplaCesanitata- ~
Lute. This includes public safety (police lannin and zoning, and general administrative
tion, recreation, public improvements, p B
services.
Retirements `
With the exception of police and fire, all City employees are covered by the
Iowa Public Employees Retirement System (IPERS). The state annually sets the contri
bution rate for all municipal entities and covered employees. All
l covered employees —
are required to contribute 3.7% of their salary,
while There is no allocation of unfunded liability to any municipal entity and, upon the
retirement of employees, responsibility for their benefits are solely those of IPERS. —
The City has no responsibility to meet employee pensions of the IPERS system. In the
by
past several years, the aainsthas iwhichsed the participationtisoasses edf the afroms$10,800 to -
raising the maximum salary
gB —
$20,000.
The City acts in a custodial capacity for the 'police and fire retirement
system for*the City. According to the latest report from our actuaries, vested andfits xced the net —
ts of
accrued pension
as bene for ethe yeareendedtJune 303by 41982.,105 ae of
June
General Government Financial Analysis
Revenue for general governmental functions totaled $15,061,774 in fiscal —
year 193. l revenue.
revenue8from Pvarious sources roperty taxes care nshown inted for 5the following atabulation. The amount of —
- 2 - lO 87 -
1983 1982
Property taxes $ 8,248,364 $ 7,374,510
Licenses and permits 314,665 223,143
Intergovernmental revenue 4,085,810 4,095,214
Charges for services 1,068,234 978,713
Fines and forfeitures 285,157 272,462
Use of money and property 294,971 399,362
Miscellaneous 764,573 305,015
Total $15,061,774 $13,648,419
Assessed valuations of $1,124.7 million represent an increase of 175 over the pre-
ceding year.
Current tax collections were 99.25 of the tax levy, up .65 from the prior
year. Delinquent tax collections were greater than Last year. The ratio of total
collections (current and delinquent) for the current tax levy was 100.55, a decrease
of .3% from the prior year. Allocations of property tax levy by purpose are as
follows (amounts per $1,000/assessed value):
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Purpose
1983
1982
Special
General Fund
S 8.100
$ 8.100
Debt Service
Tort liability
.368
.407
J
General obligation debt
2.602
2.222
Special
Pensions and retirement
1.570
1.512
Total tax rate
$12.640
512.241
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Expenditure comparison for general
governmental purposes
are as follows:
were maintained
at adequate levels. The General Fund balance of $2,244,526 increased
1983
1982
General
Fund
$10,248,193
$ 9,704,726
Special
Revenue Funds
1,364,686
1,169,266
Debt Service
Fund
1,595,353
1,523,672
Capital
Projects Funds
435,665
2,441,971
Special
Assessment Funds
33,500
36,669
$13,677,397
$14,876,304
Unreserved fund balances and
routine earnings
in the major operating funds
were maintained
at adequate levels. The General Fund balance of $2,244,526 increased
$108,845
from the prior year; the Debt
Service Funds balance of $583,477 was increased
$473,344
from the preceding year, and
the $528,828 balance in the Special Revenue
Funds was
up $103,271.
Enterprise Funds
The City currently operates seven enterprise funds. These funds are set up
to operate from the proceeds of user charges. The following tabulations list the
i.. income (loss) before depreciation and nonoperating income (expense) for the fiscal
year 1983 compared to x982:
h.
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1983 1982
Enterprise Funds Income (Loss) Income (Loss)
Water S 266,369 $ 274,330
635,725 403,735 -
Pollution Control (65,527) (56,288)
Airport 251,568 326,875
Parking Systems (74,340) (127,965)
Sanitation 75,804 11,003
Assisted Housing 867,436)
Mass Transportation (814,665)
Debt Administration
i
The ratio of net bonded debt to assessed valuation and the amount of bonded
of the City's debt position to municipal manage -
debt per capita are useful indicators
ment, citizens, and investors. These statistics for the City as of June 30, 1983 were j
as follows:
Ratio of Debt I
To Assessed Debt Per
Amount Vag_ Capita
Net bonded indebtedness
$12,816,523 .0119 to 1 $265.30
outstanding general obligation bonds as of June 30, 1983 totaled $13,400,000, of
which $2,774,728 issued for water and sewer improvements are considered to be self-
supporting. ,The remainder of $10,625,272 is considered to be net direct tax supported
debt. Tables in the statistical section of this report present more detailed infor-
mation about the debt position of the City. `
The City continues to have the same excellent rating on its general obliga-
tion bonds. We have carried this rating for the past several yeehe•smallestThis adegreesof
given to those bonds judged to be the best quality and carrying _
investment risks. The City's ratings as of June 30, 1983 were as follows:
Moody's Investors Services: AAA
General obligation bond A
Parking revenue bonds
Capital Projects Funds
The proceeds of general obligation bond issues are accounted for in Capital
Projects Funds until improvement projects are completed. At the end of the fiscal
year, construction in process and completed projects are recorded in the General Fixed Assets Account Group. During the fiscal year ended June 30, 1983, $435,665 was
to
as tra
AssetseendeAccount aj$223,307 was cexpensed as
5wstated ninethe e City's ePolicy aofFnot
d
accounting.for streets, sidewalks, bridges, and storm sewers.
Group and -
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General Fixed Assets
The general fixed assets of the City are those fixed assets used in the per-
formance of general governmental functions and exclude the fixed assets of the
enterprise funds. As of June 30, 1983, the general fixed assets of the City amounted
to $12,964,189, compared to $12,751,831 as of June 30, 1982. This amount represents
the original cost of the assets and is considerably less than their present value.
The City follows the policy of not accounting for streets, sidewalks, bridges, storm
sewers and individual assets with a cost of less than $500. Depreciation of general
fixed assets is not recognized in the City's accounting system.
Cash Management
The majority of the City's investments are handled through an investment
pool carried in the General Fund. The exception to this is those funds which must
maintain their investments separately. This pooled concept provides for greater
investment earnings which are then allocated on a systematic basis.
For the year ended June 30, 1983, the City earned $1,637,491 from all
investments, down $36,323 from last fiscal year. The following tabulation shows how
this was allocated for the fiscal year.
Fund Type
Governmental
Proprietary
Fiduciary
Other trust and agency
Totals
1983
1982
Investment
Investment
Earnings
Earnings
$ 253,981
$ 368,915
623,207
754,505
747,162
531,067
13,141
19,327
$1,637,491
$1,673,814
Independent Audit
The State Code requires an annual audit of the financial condition and
financial transactions of the City. This requirement has been complied with and the
auditors' opinion is included in this report. It must be emphasized that the opinion
of our certified public accountants which is included in this report, covers all funds
and account groups of the City of Iowa City, Iowa and the results of its operations
and the changes in financial position of its proprietary fund types and similar trust
funds for the year ended June 30, 1983. These are presented fairly, in conformity
with generally accepted accounting principles.
Report Format
This report is organized into four sections: the Introductory Section, the
Financial Section, the Compliance Section, and the Statistical Section. The
Introductory Section contains the table of contents and the letter of transmittal.
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The Financial Section contains the opinion of the certified public account-
ants, the combined financial statements, and the combining and individual fund state-
ments for the fiscal year ended June 30, 1983.
The Compliance Section contains the independent auditors' reports on
I
compliance and internal accounting controls and also contains financial schedules for
the City's federal and state grants.
The Statistical Section contains comprehensive statistical data which is
intended to give the reader the broader and more complete understanding of the finan-
cial condition,of the City of Iowa City, Iowa. This section includes many comparative
i
schedules.
Acknowledgements
i
The preparation of this report could not be accomplished without the effi-
i
cient and dedicated services of the entire staff of the Finance Department. I would
like to express.my appreciation to all,members of.the department who assisted and
contributed to its preparation. .I would also like to.thank the Mayor.and the members
of the City Council and the City Manager for their interest and support in planning
and conducting the financial operations of the City,in a responsible and progressive
manner.
1
Respectfully
submitted,
Rosemary L. Vitosh, C.P.A.
Director of Finance
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McGLADREY
Hendrickson
& Pullen
CEPTIPIEC PUBLIC PCCCU1,1T4W!i
To the Honorable Mayor
and City Council
City of Iowa City, Iowa
We have examined the combined financial statements of the City of Iowa City,
f Iowa, as of and for the year ended June 30, 1983, as listed in the table of contents
hi of this report. our examination.was made in accordance with generally accepted.
auditing standards and, accordingly, included such tests of the accounting records and
IIs such other auditing procedures as we considered necessary in the circumstances.
hi
In our opinion, the combined financial statements referred to above present,
fairly the financial position of the City of Iova City, Iowa as of June 30, 1983, and
the results of its operations and the changes in financial position of its proprietary
fund types and similar trust funds for the year then ended, in conformity with
generally accepted accounting principles applied on a basis consistent with that of i
the preceding year.
Our examination was made for the purpose of forming an opinion on the
combined financial statements taken as a whole. The combining and individual fund
financial statements listed in the contents as supplementary information are presented
for purposes of additional analysis and are not a required part of the combined finan-
cial statements of the City of Iova City, Iova. Such information has been subjected
to the auditing procedures applied in the examination of the combined financial state-
ments, and, in our opinion, is fairly stated in all material respects in relation to
the combined financial statements taken as a whole.
The information included in the statistical section has not been audited by
us and, accordingly, we do not express an opinion on it.
Iowa City, Iowa
March 15, 1984
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(Continued)
-8-
CITY OF IOWA
CITY, IOWA
-
COMBINED BALANCE SHEET
~
ALL
FUND TYPES AND ACCOUNT GROUPS
-
June 30,
1983
(Page 1
of 3)
Governmental Fund
Types
Special
Debt
Capital
Special
ASSETS
General
Revenue
Service
Projects
Assessments -
Cash $
13,898
S - -
$ - -
$ - -
Investments
1,703,308
282,283
600,067
1,632,625"
66,063
Receivables:
Property taxes
6,979,764
- -
1,412,898
- -
Accounts. and
unbilled usage
48,458
- -
- -
10,392
- -'-
+`
Interest
23,547
4,117
13,934-
23,347
553'
Special
assessments
_ _
- -
_ _
_ ,
,..;: ''346;691,
Due from other
funds
611,597
16,435
- -
14,289
- -
Due from other
j
governments
478,226
504,186
Inventories
Property°and
equipment:
Land
--
--
--
__
-=
Buildings and
structures
Improvements
1
other than
- buildings
- -
Equipment and
vehicles—
Accumulated
depreciation
Construction
in progress
Amount available in
Debt Service Fund
Amount to be
—
provided for
retirement of
general long-
term debt
Total assets $
9,858,798
$ 807,021
$ 2,026,899
$ 1,680,653
$ 413,307
_
(Continued)
-8-
10,059,686
Fiduciary
10,059,686
Proprietary
Fund Types
Fund Type
Account
Groups
Generdl
General
-Total
Internal
Trust And
Fixed
Long -Term
(Memorandum
Enterprise
service
Agency
Assets
-Debt
Only)
253,793
S - -
$ 42,937
$ 310,628
6,380,826
692,533
6,734,561
18,092,266 1
702,082
9,094P7 , 44
565,284
2,293
7,180
633;607
187,073
7,986
200,564
461,121
346,691
62,154
151,952
856,427.
499,596
99,908
1,581,916
128,806
364,457
493,263
2,318,906
45,462
2,939,007
5,303 1 375
15,512,390
513,987
7,568,104
23,594,481
16,970,166
89,198
341,404
17,400,76.8
1,473,054
2,134,711
1,992,673
5,600,438
(8,933,474)
(1,385,012)
(10,318,486)
3,434,852
123,001
3,557,.853,
583,477
583,477
10,059,686
10,059,686
$38,853,426 $ 2,617,567 $ 7,787,232 $12,964,189 $10,643,163
$87,652,255
10,?7
- 10 - Jo97 -
CITY OF IOWA CITY, IOWA
I
COMBINED BALANCE SHEET
r
ALL FUND TYPES AND ACCOUNT GROUPS
June 30, 1983
(Page 2 of 3)
j
Governmental Fund
Types
`-
LIABILITIES AND
Special Debt
Capital
Special
MUNICIPAL•EQUITY
General
Revenue Service
Projects
Assessments
Liabilities:
Accounts, payable
$ 178,101
$ 22,559 $ - -
$, 27,090
$, 51,703
Conttacts '
payable
- -
30,169 - -
8,058
- -
Accrued
i
liabilities
223,673'
13,964 - -
2,861
- -
Due,to other
funds
128,254
206,966 26,229
25,144
41,117
i
Duetoother
governments
195
- - - -
- -
- -
Deferred revenue
6,834,812
4,535 1,372,150
Matured interest
payable,
- -
12 088
- - +
- -
- -
Natured bonds
payable
- -
- - 32,955
Deposits
249,231
Revenue -bonds
- -
- - - -
-
Housing
I
Authority.
bonds
Obligation
i^
under capital
_ -
lease
- -
- - - -
- -
General obli-
gation bonds
- -
- - - -
Special
-
assessment
300,000
bonds
�-
Total lia-
bilities
carried
forward
$ 71614,272
$ 278,193 $ 1,443,422
$ 63,153
$ 392,820
r
(Continued)
- 10 - Jo97 -
i
I'
f
i
r
r",
Fiduciary
Proprietary
Fund Types
Fund Type
Account
Groups
General
General
Total
Internal
Trust And
Fixed
Long -Term
(memorandum
Enterprise
Service
Agency
Assets
Debt
Only)
f
304,222
$ 66,880
$ 35,413
$ - -
$ - -
$ 685,968
t
r-;
��
19,463
- -
- -
- -
- -
57,690
400,941
48,307
- -
- -
- -
689,146
�7
416,088
400
12,229
1,075,516
- -
113,381
- -
- -
1,189,092
�f
86,405
- -
682,343
- -
- -
8,980,245.'
210,996
- -
- -
- -
- -
223,084
01
17,045
- -
- -
- -
- -
50,000
0000
41,767
- -
- -
- -
- -
291,004,;
7,188,000-
7,188,000
f,
{.J
_ =
1,641,849
-
- -
- -
1,641,849
- -
- -
- -
- -
17,891_
17,891.
2,774,728
- -
- -
- -
10,625,272
13,400,000
�:
--
--
--
--
--
300,000
4 I
$14,177,020
$ 115,587
$ 843,366
$ - -
$10,643,163
$35,570,996
t
'
G
r
i
I'
r d
N[
- 11 - /o87
CITY
OF IOWA CITY,
IOWA
i
COMBINED
BALANCE SHEET
ALL FUND TYPES AND ACCOUNT
GROUPS
June 30, 1983
(Page 3 of 3)
Governmental Fund
Types
LIABILITIES AND
Special
Debt
Capital
Special
MUNICIPAL EQUITY
General
Revenue
Service
Projects
Assessments
Total lia-
bilities
forwarded $
7,614,272 $
278,193 S
1,443,422
$ 63,153
S " 392,820
Municipal equity:
Contributed
capital $
- - $
- - $
Investment in
generil'fixed
assets
Retained
earnings:
IL
Bona ordinance
reserves
Unreserved
Fund'balance:
Reserved for:
1. Encumbrances
152,290
535
Employee
retirement
commitments
- -
-
-
Perpetual
care
Designated for:
Gifts for
restricted—
purposes
27,831
- -
- -
Employee
I—
insurance
114,706
- -
Unreserved and
528,293
583,477
1,617,500
20,487
undesignated
1,949,699
Total munici-
$
528,828 $
583,477
$ 1,617,500
$ 20,487
pal'equity $
2,244,526
Total liabil-
ities and
municipal—
9,858,798 S
807,021 $
2,026,899
$ 11680,653
$ 413,307
equity $
See Notes to Financial Statements.
_
- 12 -
1087
—
rA
Fiduciary
'Proprietary Fund Types Fund Type Account Groups
General General Total
Internal Trust And Fixed Long -Term (Memorandum... -
Enterprise Service Agency Assets Debt Only)
$14,177,020 $ 115,587 $ 843,366 $ $10,643,16 $35,570,996
$17,140;397 $ 1,175,700 $18,316,097
12,964,189 12,964,189"
' 3,389,684 - - 3,389,684,
4'0146,325 1,326,280 5,472,605
152,825
6,863,848 6,863,848
80,018 80,018
27,831
114,706
4,699,456
$24,676,406 $ 2,501,980 $ 6,943,866 $12,964,189 $ - - $52,081,259
$38,853,426 $ 21617 ,567 $ 7,787,232 $12,964,189 $10,643,163 $87,652,255
lo.f7
f ■
CITY OF IOWA
CITY, IOWA
r
COMBINED STATEMENT
OF REVENUE, EXPENDITURES
AND CHANGES
IN FUND BALANCES
'
ALL GOVERNMENTAL FUND
TYPES AND EXPENDABLE
TRUSTS
Year Ended
.June 30, 1983
Governmental
Special'
General
Revenue
{
REVENUE
Property taxes
$
6,449,388
Licenses and permits
314,665
- -
Intergovernmental
707,377
3,368,041
Charges for services
1,067,968
266
T
Fines -and forfeitures--
-
285,157
- -
Use of money and property
92,675
21,162
I
Miscellaneous
650,554
72 705
4
$
9,567,784
$ 3,462,1
EXPENDITURES
41
Current operating:
Community protection
$
3,302,480
Human development
2,200,152
Home and community environment
2,222,301
189,431
Policy and administration
1,980,321
1 - -
Capital,outlay
542,939
IJ75,255
i1
Debt service:
Principal
- -
- -
Interest
- -
- -
$10,248,193
$ 1,364,686
ti
Revenue over (under) expenditures
$
(680,409)
$ 2,097,488
OTHER FINANCING SOURCES (USES)
i
Operating transfers:
From other funds
$
1,581,429
$ - -
(To) other funds
(792,175)
(1,994,217)
Proceeds from general obligation bonds
- -
- -
$
789,254
$(1,994,217)
Revenue and other financing sources
over expenditures and other
financing uses
$
108,845
$ 103,271
FUND BALANCES (DEFICIT), BEGINNING
as restated (Note 11)
2,135,681
425,557
FUND BALANCES, ENDING
$
2,244,526
$ 528,828
_
See Notes to Financial Statements.
f ■
.:A
E
I -i
i
I"
_Fund Types
Total
I W
Debt
Capital
Special
Expendable
(Memorandum
i II
i.�
Service
Projects
Assessments
Trust
Only)
$
1,798,976
$
541,770
$ 8,790,134
314,665
10,392
_ _
157,835
4,243,645
1,068,234
I
106,266
72,976
1,892
17,986
285,157
312,957
- -
75
41,239
- -
764 573
i
S
1,905,242
$ 83,443
S
43,131
$
717,591
S15,7 9,365
659,047
$ 3,961,527
- -
- -
- -
-
2,200,152 _
2,411,732
7
_
- -
28,536
2,008,857
- -
435,665
- -
- -
2,153,859
1,036,7131
1,036,713
,036,713
-558,640
-
33,500
592,140
$
1,595,353
$ 435,665
$
33,500
$
687,583
$14,364,980
$
309,889
$ (352,222)
$
9,631
$
30,008
$ 1,414,385
I f I I
r,
$
163,455
$ 245 367
,
$
- -
$
_ _
$ 1,990,251
-.
(468,479)
(3,254,811)
- -
2,700,000
- -
- -
2,700,00
080
L. j
S
163,455
$ 2,476,888
$
- -
$
- Z.
$ 1,435,3
I�
$
473,344
$ 2,124,666
$
9,631
$
30,008
$ 2,849,765
i
i!
110,133
(507,166)
10,856
145,538
2,320,599
r,+
S
583,477
$ 1,617,500
$
20,487
$
175,546
$ 5,170,364
6.
la
f
M
- 15
-
.:A
- 16 - —
/087
CITY OF IOWA CITY, IOWA
_
COMBINED STATEMENT
OF CASH RECEIPTS AND DISBURSEMENTS
-
—
BUDGET AND ACTUAL
GENERAL, SPECIAL REVENUE,
DEBT SERVICE
AND CAPITAL
PROJECTS FUND TYPES
Year Ended June
30, 1983
_
General Fund
Special Revenue
Funds
-
Budget
Actual
Budget
Actual
RECEIPTS
Property taxes
$ 6,411,457
$ 6,443,276
$ - -
$ - -
-
Licenses and permits
256,539
317,926
- -
- -
Intragovernmental
740,270
720,550
3,656,728
3,515,397
Charges for services
953,186
1,161,357
- -
265
Fines and forfeitures
246,620
295,319
- -
- -
Use of money and property
133,030
99,968
5,000
21,654
Miscellaneous
290,810
568,204
- -
107 416
$ 9,031,912
$ 9,606,600
$ 3,661,728
DISBURSEMENTS
Current operating:
I Community protection
$ 3,294,327
$ 3,286,290
$
Human development
2,167,414
2,177,910
- -
- -
Home and community
environment-
2,516,881
-2,254,714
224,984
187,527
Policy and administration
2,092,514
1,959,386
- -
179
Capital outlay
654,356
547,372
1,231,405
1,177,915
Debt service:
Principal
Interest
I
$10,725,492
$10,225,672
$ 1,456,389
$ 1,365,621
Receipts over (under)
disbursements
$(1,693,580)
$ (619,072)
$ 2,205,339
$ 2,279,111
�-
OTHER FINANCING SOURCES (USES)
Operating transfers:
From other funds
$ 1,905,935
$ 1,579,723
$ - -
$ - -
(To) other funds
(868,848)
(723,375)
(2,281,333)
(1,9941218)
Proceeds from general
obligation bonds
- -
- -
- -
- -
-
$$
Receipts and other
_
financing sources
over (under) dis-
bursements and other
financing uses
$ (656,493)
$ 237,276
$ (752994)
$ 284,893
_
See Notes to Financial Statements.
—
- 16 - —
/087
1=
f"
w� Debt Service
( li Budget _
S 1,786,481 $
S 1,786,481 S
i�
Lj
'-I 1,037,713
572,437
$ 1,6.10,150 $
f
1
b
i 11
i
t
$ 895,609 2 3,190,447
369,725 60,314
f b+i
I�
M
Fund
Actual
1,793,033
98,126
26,473
1,917,632
987,713
483,926
1,471,639
Capital Projects Funds
Budget Actual
1,464,736 2,052
52,188
75 75
S 1,464,811 S 54,315
4,777,761
$ 4,777,761
464,055
$ 464,055
Total (Memorandum O l )
Budget
Actual
$ 8,197,938
$ 8,236,309
256,539
317,926
5,861,734
4,237,999
953,186
1,161,622
246,620
295,319
138,030
271,936
290,885
702,168
515,944,932$15,223,279
$ 3,294,327
2,167,414
2,741,865
2,092,514
6,663,522
1,037,713
572,437
$18,569,792
$ 3,286,290
2,177,910
2,442,241
1,959,565
2,189,342
987,713
483.926
513,526,987
$ 176,331 S 445,993 $(3,312,950) $ (409,740) $(2,624,860) $ 1,696,292
$ 193,394 $ 164,321 $ 456,803
3,751,756
$ 193,394 S 164,321 $ 4,208,559
8245,367
8 2,556,132
8 1,989,411
(468,479)
(3,150,181)
(3,186,072)
2,690,816
3,751,756
2,690,816
$ 2,467,704
S3,157,707
S 1,494,155
- 17 -
g 97
I
pr
I�
CITY OF IOWA CITY, IOWA
COMBINED STATEMENT OF REVENUE, EXPENSES AND
CHANGES IN RETAINED EARNINGS/FUND BALANCES
ALL PROPRIETARY FUND TYPES AMD SIMILAR TRUST FUNDS
Year Ended June 30, 1983
r,
I-1
91
6,
Fiduciary Fund Types
Proprietary Fund Types Non- Total
Internal Pension expendable (Memorandum
Enterprise Service Trust Trust Only)
S - - $ - - $ 60,438 $ - - $ 60,438
5,838,440 1,656,570 729,176 1,287 8,225,473
- - - - 718,535 - - - 718,535
115,547 14,661 5,363 - - 135,571
$5,953,987 $1,671,231 $1,513,512 S 1,287 $ 9,140,011
Operating expenses:
Ii
Operating revenue:
$2,770,572
Intergovernmental
.350,379
Charges for services
$ - -
and use of property
Commodities
Contributions
(�
Miscellaneous
I-1
91
6,
Fiduciary Fund Types
Proprietary Fund Types Non- Total
Internal Pension expendable (Memorandum
Enterprise Service Trust Trust Only)
S - - $ - - $ 60,438 $ - - $ 60,438
5,838,440 1,656,570 729,176 1,287 8,225,473
- - - - 718,535 - - - 718,535
115,547 14,661 5,363 - - 135,571
$5,953,987 $1,671,231 $1,513,512 S 1,287 $ 9,140,011
Operating expenses:
Personal services
$2,770,572
$
.350,379
$ 318,224
$ - -
. $..3,439,175
Commodities
415,595
754,325
- -
- -
1,169,920
Services and charges
2,492,886
154,347
1,157
- -
2,648,390
$5,679,053
$1,259,051
$ 319,381
S - -
$ 7,257,485
Operating income
before depre-
ciation
$ 274,934
$
412,180
$1,194,131
$ 1,287
$ 1,882,532
Depreciation
789,399
252,512
- -
- -
1,041,911
Operating income
(loss)
$ (514,465)
$
159,668
$1,194,131
$ 1,287
$ 840,621
Nonoperating income
(expenses):
Gain (loss) on dispos-
al of fixed assets
(667)
3,877
- -
- -
3,210
Operating grants
372,986
- -
- -
- -
372,986
Interest income
588,357
34,850
- -
- -
623,207
Interest expense
(678,986)
- -
- -
- -
(678,986)
Income (loss)
before operating
transfers
$ (232,775)
$
198,395
$1,194,131
$ 1,287
$ 1,161,038
Operating transfers
in (out)
1,203,261
63,063
- -
(1,704)
1,264,620
Net income (loss)
$ 970,486
$
261,458
$1,194,131
$ (417)
$ 2,425,658
Retained earnings/fund
balances, beginning,
as restated (Note 11)
6,565,523
1,064,822
5,494,171
80,435
13,204,951
Retained earnings/fund
balances, ending
$7,536,009
$1,326,280
$6,688,302
$ 80,018
$15,630,609
See Notes to Financial Statements.
- 18 -
/0 8 %
I
■
CITY OF IOWA CITY, IOWA
COMBINED STATEMENT OF CHANGES IN FINANCIAL POSITION
ALL PROPRIETARY FUND TYPES AND SIMILAR TRUST FUNDS
Year Ended June 30, 1983
CASH AND INVESTMENTS PROVIDED BY
Operations:
Net income(loss)
Items which did not (provide), or require
outlay of, cash and investments:
Depreciation,
Loss (gain) on disposal of fixed assets
(Increase) decrease in:
Accounts and unbilled usage receivable
Accrued interest receivable
Due from other governments
Inventories
Prepaid expenses
,Increase -(decrease) in:
Excess of outstanding checks over bank balance
Accounts payable
Accrued liabilities
Deferred revenue
Due to other funds
Due to other governments
Interest payable
Total cash and investments provided
by operations
Other sources:
Matured bonds payable
Proceeds from Housing Authority bonds
Due to other governments
Contributed capital
Due from other funds
Contracts payable
Deposits
CASH AND INVESTMENTS APPLIED TO
Purchase of property and equipment
Payment of bonds
Net increase (decrease) in cash
and investments, as below
SUMMARY OF NET CHANGES IN CASH AND INVESTMENTS,
increase (decrease) in:
Cash
Investments
Net increase (decrease) in cash and investments
See Notes to Financial Statements.
- 19 -
Proprietary Fund Types
Internal
Enterprise Services
$ 970,486 $ 261,458
789,399 252,512
667 (3,877)
(105,895) (1,419)
(21,124) (1,653)
265,067 - -
(29,040)_ (3,181)
5,958
(29,085) - -
115,568 (27,157)
56,920 10,292
(8,590) - -
(240,917) 351
31,119 - -
(9,154) - -
$ 1,791,379 $ 487,326
17,045 - -
36,239 - -
1,031,414 - -
1,407,604 - -
417,717 (4,610)
11,741 - -
14,980 - -
$ 4,728,119 $ 482,716
$ 1,947,342 $ 241,913
797,620 - -
$ 2,744,962 $ 241,913
$ 1,983,157 $ 240,803
$ 180,222 $ - -
1,802,935 240,803
$ 1,983,157 $ 240,803
/0,F7
cWtom
------ --- --
1W
li
Fiduciary
Fund
Types
Tocal
Pension
Nonexpendabie
(Memorandum
Trust
Trust
Only)
1,194,131
$
(417)
2,425,658
- -
- -
1,041,911
(3,210)
(107,314)
68.401
416
46,040
- -
265,067
(32,221)
5,958
(29,085)
7,491
95,902
67,212
(8,590)
(336)
(240,902)
.31,119
(9,154)
1,270,023
(337)
3,548,391
17,045
36,239
1,031,414
1,407,604
9,553
422,660
11,741
—$6,490,074
14,980
$
1,279,576
T—(337')
$
2,189,255
797,620
$
1,279,576
$
(337)
$
3,503,199
Ii
$
42,937
$
$
223,159
li
1,236,639
(337)
3,280,040
$
1,279,576
$
(337)
$
3,503,199
cWtom
------ --- --
1W
CITY OF IOWA CITY, IOWA
NOTES TO FINANCIAL STATEMENTS
Note 1. Descriptions of Funds and Account Groups,
Significant Accounting Policies
and Budgetary Matters
The City maintains its records on a modified cash basis of accounting under
which only cash receipts, cash disbursements and encumbrances, investments
and bonded debt are recorded. These modified cash basis accounting records
have been adjusted to the accrual or modified accrual basis, as necessary, to
prepare the accompanying financial statements in accordance with generally
accepted accounting principles. These financial statements include all funds
and account groups owned or administered by the City or for which the City
acts as custodian.
The accounts of the City are organized on the basis of funds or account
groups, each of which is considered to be a separate accounting entity. Each
fund or account group is accounted for by providing a separate set of self—
balancing accounts which comprise its assets, liabilities, equity, revenue
and expenditures or expenses, as appropriate. The various funds and account
groups are grouped as follows in these financial statements:
General Fund:
The General Fund accounts for all the financial resources of the City,
except for those required to be accounted for by other funds. The reve—
nue of the General Fund is primarily derived from general property taxes,
charges for services, fines and forfeitures, licenses and permits, and,
certain revenue from state and federal sources. The expenditures of the
General Fund primarily relate to general administration, police and fire
protection, streets and public buildings operation and maintenance, and
parks and recreation.
Special Revenue Funds:
The Special Revenue Funds are utilized to account for revenue derived
from specific sources which are required to be accounted for as separate
funds. The funds included in this category and their purpose are as
follows:
Community Development Block Grant Fund — accounts for revenue from
U.S. Department of Housing and Urban Development Community Development
Block Grant programs.
Other Shared Revenue and Grants Fund — accounts for revenue from
various sources, including road use tax monies and reimbursable
programs funded by federal and state grants.
Federal Revenue Sharing Fund — accounts for monies received from
Federal entitlements.
— 21 —
1687
�i
j
L
CITY OF IOWA CITY, IOWA
NOTES TO FINANCIAL STATEMENTS
Debt Service Fund:
The Debt Service Fund accounts for the accumulation of resources for and
the payment of general long—term debt principal, interest and related
costs.
Capital Projects Funds:
The Capital Projects Funds are utilized to account for all resources used
in the acquisition and construction of capital facilities and other major
fixed assets, with the exception of those that are financed by special
assessments or by enterprise fund monies.
The funds in this category are as follows. The purpose of the funds is
evident from their titles.
Bridge, Street and Traffic Control Construction Fund
Library Construction Fund
Other Construction Fund
Special Assessments Fund:
The Special Assessments Fund is utilized to account for operations and
activities that are financed or the provision of services that are to be
paid for, wholly or in part, by the benefited properties.
Enterprise Funds:
The enterprise funds are utilized to account for operations and activ—
ities that are financed and operated in a manner similar to a private
business enterprise, and where the costs of providing goods or services
to the general public on a continuing basis is expected to be financed or
recovered primarily through user charges. The nature of the operations
of each enterprise fund is evident from the funds' titles, which are:
Parking Fund
Pollution Control Fund
Water Fund
Sanitation Fund
Airport Fund
Housing Authority Fund
Mass Transportation Fund
Internal Service Funds:
The Internal Service Funds are utilized to account for goods and services
provided by one department to other City departments on a cost reimburse—
ment basis.
CITY OF IOWA CITY, IOWA
NOTES TO FINANCIAL STATEMENTS
The funds in this category are:
Equipment Maintenance Fund - provides maintenance for City vehicles and
equipment and rents vehicles to other departments from a central
vehicle pool.
ides printing and office supplies to other
Central Services Fund - prov
departments.
Trust and Agency Funds:
The Trust and Agency Funds are used to account for assets held by the
City in a trustee or custodial capacity for
other enttalities,unitssu'Cheafundsi
viduals, private organizations, are:
included in the financial statements under this category
Police Pension Fund
Fire Pension Fundtax levies for the
Expendable Trust Fund - accouwts for the property
pension and retirement benefits of the City's employees.
Perpetual Care Trust Fund
local
Project Green Agency Fund -accounts
rovides landscapingtforscityof aproperty
service organization whichh p
and parks
Mayor's Youth Employment Program Agency Fund
Johnson County Council of Governments Agency Fund
Account Groupe: general fixed
General Fixed Assets Account Group - accounts for all streets and
assets, except for infrastructtersture fanddstormtdrainage systems) and pro -
bridges, sidewalks, curbs, Su fund
party and equipment associated with the operations of proprietary
types.
General Long -Term Debt Account Group - accounts for all City general
obligation long-termdebt
expected assessment financed from governmental fund
types, other than special
Basis of Accounting:
ed for the Gener
The modified Special
accrual basis of accounting anduSpecial Assessments�Funds.
Special period in
Revenues Debt Service, Capital Projects, and
is recognized in the p
Under this method of accounting,
which it becomes available and measurable. Ept xpenditures are records
liabilities are incurs on if mealong-term
surable,excdebtfor accrued vacation leaveterest
and
- 23 - lo87
■
■
-24-
/o 97
i.
CITY OF IOWA CITY, IOWA
r
j.f
NOTES TO FINANCIAL STATEMENTS
r-
is
t
('
The accrual basis of accounting is used for all of the enterprise, internal
service, and
trust and agency funds. Under this method of accounting,
revenue is recognized in the
accounting period in which it is earned and
becomes measurable
and expenses are recognized in the period incurred, if
measurable.
r
I f
i
{ =
Budgetary and legal appropriation and amendment policies:
The State Code of Iowa requires the adoption of annual budgets on or before
March 15
_
of each year, which become effective July 1 and constitute the
City appropriation for each
program and purpose specified therein until
amended. City budgets may be
amended for specified purposes and budget
amendments must be prepared and adopted in
the same manner as the original
budgets. The legal level of control (the level
on which expenditures may
not legally exceed appropriations) is the program level. Appropriations
as
adopted and amended lapse at the end of the fiscal
year.
1
Encumbrances:
f fy'
Encumbrance accounting, under which purchase orders, contracts and other
commitments for the
I
expenditures of funds are recorded and are reflected as
a reserved portion of the fund balances
in the Governmental Fund Types.
Encumbrances are not recorded as expenditures
or liabilities In the finan-
cial statements. Actual expenditures are recognized when the
vices are received. goods or ser-
E
i
Other significant accounting
g policies are:
I
Investments:
All of the investments carried in the financial statements are stated
at
cost or amortized cost. Substantially all City investment activity is
carried on by the City in an investment pool, except for those funds
required to
maintain their investments separately. The earnings on the
pooled investments
are allocated monthly to the funds based upon the
month end balances of the funds
in the investment pool.
Receivables and revenue recognition:
`
Property taxes receivable are recognized at the time they are levied by
the local
taxing authority, the County of Johnson, State of Iowa.
Property taxes
are levied by the County in March of each year for the
fiscal period from July 1
-
through the following June 30. That portion of
the property taxes which are included in the
governmental fund types and
which are not available for the current year's operations are
shown as
deferred revenue. Taxes are collectible during the same fiscal period
for
which they were levied.
-24-
/o 97
CITY OF IOWA CITY, IOWA
NOTES TO FINANCIAL STATEMENTS
Federal revenue sharing is recognized during the entitlement period to
which it applies.
Substantially all other shared revenue is recognized when received by the
tax collecting authority.
Federal and state grants, primarily capital grants, are recorded as
receivables and the revenue is recognized during the period in which the
City fulfills the requirements for receiving the grant awards.
Special assessments receivables and the related revenue are recognized at
the time of their levy. Interest on special assessments is recognized
when collected.
Inventories:
Inventories are carried at lower of cost (first -in, first -out) or market.
Property and equipment:
Property and equipment in the General Fixed Assets Account Group are
carried at original cost, or at fair market value when received as a gift.
The City follows the policy of not accounting for streets, bridges,
sidewalks, storm sewers, and individual assets with a cost of less than
$500. Depreciation is not recorded on the General Fixed Assets Account
Group.
Property and equipment associated with the proprietary fund types are
carried at original cost, or at fair market value when received as donated
properties. Generally,'assets with an individual cost of less than $500
are not accounted for. Depreciation is computed using the straight-line
method over the following estimated useful lives:
Building and structures 20-50 years
15-50 years
Other improvements 5-20 years
Vehicles 5-30 years
Other equipment
Property which is being acquired by the City under lease purchase
contracts has been capitalized in theifinancial statements in accordance
with generally accepted accounting principles.
-25-
I
I
Is
tt
CITY OF IOWA CITY, IOWA
NOTES TO FINANCIAL STATEMENTS
Retirement systems:
All full-time employees of the City are covered by one of the three plans
which the City maintains or to which it contributes. The accounting poli-
cies and other information concerning these plans are included in other
Notes to Financial Statements.
Memorandum only column totals:
Total columns on combined financial statements are captioned "Memorandum
only" to indicate that they are presented only to facilitate financial ana-
lysis. Data in these columns do not present financial position, results of
operations, or changes in financial position in conformity with generally
V� accepted accounting principles. Interfund eliminations have not been made
in the aggregation of this data.
Note 2. Budgets, Budget Overexpenditures
and Deficit Equity Balances
Budgets are prepared for City funds on the cash basis. Therefore budget and
actual comparisons included in this report are presented on the cash basis.
Reported budget amounts represent the.originally adopted budget as amended.
The legally controlling budget for the City is the budget prepared on'the
program basis in accordance with the State of Iowa, City Finance Committee
rules. Appropriations, as adopted and amended, lapse at the end of the
fiscal year.
The City's budget may be amended for any of the following purposes:
(a) To permit the appropriation and expenditure of unexpended unencumbered
cash balances on hand at the end of the preceding fiscal year.
(b) To permit the appropriation and expenditure of amounts anticipated to
be available from sources other than property taxation.
(c) To permit transfers between funds as prescribed by state law.
(d) To permit transfers between programs.
A budget amendment must be prepared and adopted in the same manner as the
original budget.
CWVE
c1TY OF IOWA CITY, IOWA
NOTES TO FINANCIAL STATEMENTS
The City's original budget and amendments are presented below.
The following tabulation show a, by program, the actual cash disbursements as i
compared to their respective amended appropriation for the year ended ^
June 30, 1983:
- 27 - 107
Actual
Appropriation
Cash
GAAP Basis
Original
Amended
Disbursements Adjustments Expenditures
i
L
Community
protec-
.
tion
$ 4,128,406
$ 4,455,337
$ 4,280,205
$ (436,111) S 3,844,094
Human
develop-
ment
2,174,962
2,680,393
2,140,481
502,862 2,643,343
Home and
community
environ-
L
ment
13,547,208
17,327,282
14,388,200
(1,653,706) 12,734,494
Policy and
_
adminis-
tration
4,888,349
3,116,039
5,008,726
(1,916,916) 3,091,810
_
$24,738,925
527,579,051
$25,817,612
$ 3,503,871) 522,313,741
As'of June 30,
1983, only
the Bridge, Street
and Traffic Control Construction
Fund, a Capital Projects Fund, had a deficit
equity
balance. However, this
deficit of $(26,364) does
not represent
a violation
of any law, as it results
primarily from the year-end accrued expenditures. The deficit will be reco-
vered in the near future from the sale
of general obligation bonds.
- 27 - 107
E
Police
{
Date of latest actuarial valuations
June 30, 1983
June 30, 1983
f
Number of years to be fully vested
i
15
t
Actuarial present value of vested pension
t
x
benefits
Y
CITY OF IOWA CITY, IOWA
NOTES TO FINANCIAL STATEMENTS
Note 3. Retirement Systems
The City contributes to two local retirement systems and to the Iowa Public
Employees Retirement System (IPERS) which is administered by the State of
Iowa. All of the systems are contributory and all full—time employees must
participate in one of the systems. The local systems are administered by a
local board which has three members appointed by the City Council and four
members elected by the participating members. They are regulated by Iowa
statutes. The City acts as custodian for the assets of the local systems.
Following is a table indicating the systems, the employees covered, and the
allocation of the City's contribution of $987,112 for the year ended June 30,
1983:
System
Local:
Employees Covered
Contributions
Fire All fire civil service employees $361,674
Police All police civil service employees 295,935
State, IPERS All other permanent employees 329 503
$98 ,112
The participating employees are required to contribute to these systems, and
the State of Iowa contributes to the fire and police systems to the extent
necessary to fund increased benefits legislated by the Iowa General Assembly.
Contributions to the fire and police systems are made based upon an actuarial
cost method stipulated by Iowa statutes, which is essentially an aggregate
cost method with no provision for any unfunded past service liability.
Other information concerning the local systems is as follows:
Police
Fire
Date of latest actuarial valuations
June 30, 1983
June 30, 1983
Number of years to be fully vested
15
15
t
Actuarial present value of vested pension
_
benefits
$ 2,476,538
$ 3,972,457
Actuarial present value of nonvested
pension benefits
439,904
633,508
Total actuarial present value of pension
benefits
2,916,442
4,605,965
Net assets available for benefits, at cost*
3,183,498
3,504,804
Pension benefits paid for year ended
June 30, 1983
118,572
199,652
Percentage of compensation to be contributed
for year ending June 30, 1984, per actuary:
City
21.02%
32.09%
6.
State
2.65
3.66
Employees
3.10
3.10
28 —
087
CITY OF IOWA CITY, IOWA _
NOTES TO FINANCIAL STATEMENTS ~
r;
The retirement system administered b —
amounts withheld from the Y the State of Iowa, IPERS i
by the Cit participating employees and an amount contributedY
Y• These contributions are determined b
Of Iowaandas of June 30, 1983, the
first $20,000 of co Y the statutes of the State
percentages to be coneribu,ted on the
City- Information aassetoaactuarial valuations were 3.7Z for hand unfunded.accrued.liabili—
mployees,and 5.75X for the
ties is not available. It is anticipated that future contributions will
increase from year to year, as deemed necessary by the.General Assembly of
the State of Iowa. � i'
jf
r-,
CITY OF IOWA CITY, IOWA
NOTES TO FINANCIAL STATEMENTS
Note 4. Segment Information for
Enterprise Funds
$ 3,060,013
$ 2,083,787
The City maintains seven enterprise funds. These funds are set
primarily from proceeds of user charges.
up to operate
the year ended June 30,
Segment information
1983 is as follows:
as
of and for
Retained earnings
- -
Pollution
- -
11,604,577
Results of operations:
Parking
Control
Water
Sanitation
Operating revenue
Depreciation
$ 1,017,715
$ 1,387,718
$ 1,538,976
$ 898,968
.Operating income
240771
205,745
190,108
2,278
(loss)
- Interest expense
10,797
335,484
429,980
188,101
76,261
(76,618)
Net income (loss)
(210,054)
733,022
53 680
,
.171,785
69,347
Financial position:
Total assets
Property and
$ 9,885,742
8,526,557
$17,364,669
$ 5,128,867
$ 597,451
equipment, net
14,642,011
3,722,927
200,811
Long-term debt
Retained earnings
5,095,000
4,274,006
3,579,728
1,288,000
Contributed capital
Total
47,706
648,117
12,936,413
1,973,795
1,660,205
331,304
equity
4,321,712
13,584,530
3,634,000
145,264
476568
Housing
Mass
Results of operations:
Airport
Authority
_Trans-
_portation
Total
Operating revenue
Depreciation
$ 59,195
$ 232,666
$ 818,749
$ 5,953,987
Operating income
18 611
'
60,411
71,475
789,399
(loss)
Interest expense
(84,138)
15,393
(886,140)
(514,465)
Net income (loss)
_ _
99,081
r
101,721
(75,009)
- -
182,314
678,86
970,4486
Financial position:
Total assets
Property and
$ 732'897
$ 3,060,013
$ 2,083,787
$38,853,426
equipment, net
Long-term debt
612,191
1,616,540
1,454,857
30,775,894
Retained earnings
- -
1,641,849
- -
11,604,577
(deficit)
Contributed capital
(184,954)
890,146
(13,406)
507,147
7,536,009
Total equity705,192
161,402
147,996
1,299,261
1,806,408
17,140,397
24,676,406
- 30 - 1087
CITY OF IOWA CITY, IOWA
NOTES TO FINANCIAL STATEMENTS
Note 5. Bonded and Other Long-term Debt
General Obligation Bonds
Various issues of unmatured general obligation bonds, totaling $13,400,000,
are outstanding as of June 30, 1983. The bonds bear interest rates ranging
from 3.25% to 8.80% and mature in varying annual amounts ranging from
$300,000 to $1,600,000, with the final payments due in the year ending
June 30, 1994. Interest and principal payments on all general obligation
bonds, except tax abated portions recorded in the enterprise funds, are
accounted for in the Debt Service Fund.
Portions of several general obligation bond issues have been used to acquire
or expand enterprise fund facilities. In some instances, revenue generated
in the enterprise funds are used to pay the general long-term debt principal
and interest. The liability for these bonds has been recorded in the
enterprise funds because the City intends to continue using revenue from the
enterprise funds for the payment of their principal and interest.
Capitalized Lease Payable
Equipment being acquired under capital leases has been capitalized and the
lease payables recorded. The June 30, 1983 balance of $17,891 is due in
monthly installments of $705, including interest, with the final installment
due in December, 1985.
i
Revenue Bonds
As of June 30, 1983, the following unmatured revenue bonds are outstanding:
Revenue bonds
Interest rates
Annual maturity
Parking
$5,095,000
6.00% to 7.00%
$115,000 to
$440,000
Water
$1,088,000
3.80% to 4.25%
$35,000 to
$177,000
Pollution Control
$1,005,000
3.25% to 5.90%
$65,000 to
$100,000
The revenue bonds were issued by the Water, Parking and Pollution Control
Funds to finance various improvements and facilities. The revenue bonds are
collateralized by the future revenue of the funds and are reflected as
liabilities of the enterprise funds.
_31_ /C�g7
1
I
CITY OF IOWA CITY, IOWA
NOTES TO FINANCIAL STATEMENTS
The revenue bond ordinances require that water, pollution control and parking
system revenue be set aside into separate and special accounts as it is
received. The use and the amounts to be included in the accounts is as
follows:
Account
Amount
(a) Revenue Bond Sinking
Amount sufficient to pay current bond and
interest maturities.
(b) Bond and Interest
$1,000 per month for pollution control bonds,
Reserve
$2,500 per month for water bonds, and $5,000
per month for parking bonds until the reserve
balance equals the maximum amount of principal
and interest due on the bonds in any suc—
ceeding fiscal year.
(c) Depreciation,
$2,000 per month for pollution control bonds,
Extension and
$3,000 per month for water bonds, and $5,000
Improvement
for parking bonds.
(d) Operation and
$500 per month for the water bonds only until
Reserve
the account aggregates $50,000.
The bond ordinances also require that the City enforce rates for water,
pollution control and parking
services that are large enough to produce reve—
nue adequate to retire the revenue bonds, including interest.
Another important restriction
on the outstanding water and pollution control
bonds is that the bond ordinances state that the City guarantees that none of
the facility's property would
be sold, leased, mortgaged, or disposed of as
long as such property is useful or essential. This restriction continues as
long as any such bonds are outstanding.
Special Assessment Bonds
As of June 30, 1983, $300,000 unmatured special assessment bonds are
outstanding. The annual maturity is $35,000 with a 10% interest rate. The
special assessment bonds were issued to finance new street and sewer
construction and are funded by the special assessments collections.
Housing Authority Bonds
The housing authority bonds were issued by the Iowa City Housing Authority
and the U.S. Department of Housing and Urban Development (HUD) to finance the
construction costs of the City's public housing projects. The bonds bear
interest at 6 5/8% and are due in annual installments of $118,121 including
interest with the final installment due in the year 2022. The principal and
interest will be paid by funds received from the Housing Authority's annual
contribution contract with HUD.
32 /087
CITY OF IOWA CITY, IOWA
;TOTES TO FINANCIAL STATEMENTS
Summar of Bond Transactions
for the year ended
A summary of the changes in long-term debt, by type,
June 30, 1983, is as follows:
Redeemed/ June 30, ; _
June 30, Natured 1983
198_ Issued
General obligation 2,774,728 _
bonds: 3108 015 $ - $ 333,287 $
Tax abated portion $ ' ' 036,713 10 625 272
General long-term g 961,985_ 2 700,000 t �---
debt portion -
$12 0� 70 000 $ 2$ 7�00�00� $ 1$ 3�,0 813
Obligation under _ 9,226 $ 17,891 t
capital Leases $� '000 $ S 35,000 S 300,000
Special assessment bonds S 335,000 S S
Revenue bonds: $ 204,000 $ 1,088,000
Water $ 1,292,000 S _ _ 65,000 1,005,000 1
1 070 000 105,000 5 095,000
Pollution control + + _ _ _
Parking 5 200,000_ - _ 374 000' :$:7 1
$ 7 5 $ 36,239 S
S 90.258 $ 1 6
Housing Authority bonds g21 6689 985 =$2 7 36 239 $ 1- g 484 $22 5
Total
ummar of Princi al and Interest Maturities
S
all outstanding bonded
Annual debt service requirements required to service
debt at June 30, 1983 are as follows: goosing
General Capital special
Obligation Leases Assessment Revenue Authority
Year Ending Bonds Honds Bonds
Bonds Payable
June 30 118,121
713 698 `
1984 $ 2,076,900 $ 8,459 $ 65,000 $ 725,108 $ 118,121
122
2,311,250 8,459 61,500 ,
1985 5,639 58,000 715,360 118,
1986 2,203,025 _ - 54,500 644,443 118,121
1987 2,118,250 _ - 200,000 3,404,210 590,607
1988-1992 8,202,850 - - - _ 2,610,429 590,607
1993-1997 678,600 - - _ - 2,264,001 590,606
1998-2002 - - _ _ - - 908,388 590,607
2003-2007 - - _ _ _ _ - - 590,607
2008-2012 - - _ _ _ _ - - 590,606
2013-2017 - - _ _ _ _ 590,607_
2018-2022 817 -- 2�j $ 439.000 S11 9 $�+ 606,732
5 $ `
- 33 - 107
■
-34-
CITY OF IOWA CITY, IOWA
NOTES TO FINANCIAL STATEMENTS
s
Y'
{moi
Legal Debt Margin
1
As of June 30, 1983, the general obligation debt issued by the City did not
exceed its legal debt margin computed
as follows:
@
Assessed valuation:
$1,038,154,224
Real property
31,127,903
Personal property
55,373,595
Utilities
27,620
Monies and credits
S1,124,
683,342+
Total valuation
I
Debt limit, 57 of. total assessed valuation
$
56,234,167
13,417,891
`I
Debt applicable to debt limit
$
42,816,276
Legal debt margin
'`!
* This includes $5,035,820 in military
exemptions.
-
Note 6. Changes in General Fixed Assets
the year ended June 30, 1983,
general fixed asset acquisitions
and
`During
LI
disposals were as follows:
I L.
Balance
Balance
June 30,
June 30,
I
1982
Acquisitions
Disposals
1983
By
yLande 2,939,007
$ - -
$ - -
$ 2,939,007
$
Buildings and
7,669,962
21,143
7,691,105
t I
structures
327,139
14,265
- -
341,404
?
Other improvements
{
Equipment and
1,815,723
287,449
110,499
1,992,673
vehicles
$12,751,831
S 322,857
$ 110,499
S11 964,189
Ii
By funding source:
$ 3,673,352
$ 163,641
_ -
$
3 836 993
S ,
General Fund
r
Special Revenue
1,229,722
151,901
110,499
1,271,124
Fund
114,830
2,960
- -
117,790
Gifts
Capital Projects
Funds:
General
obligation
_ _
5,250,482
bond proceeds 5,250,482
- "
_ _
2,487,800
Other governments 2,483,445
4,355
322,857
$ 110,499
$12,964,189
,1,8 31
$12 75
S
M.
-34-
- 35 - to 7 _
CITY OF IOWA CITY, IOWA
NOTES TO FINANCIAL STATEMENTS
Note 7. Interfund Receivables and Payables
As of June 30, 1983, interfund receivables
and payables were as follows:
^
Pooled Cash
Other Total
_
Interfund
i
Fund Type Receivables Payables
Receivables Payables Receivables Payables
^
General $255,907 $ 20,464
$355,690 $107,790 ,.$611,597
$128,254
Special-
- - 205,634
16,435 1,332 16,435
206,966
"
revenue
Debt
-
26,229 - -
26,229
service - -
_
Capital
projects 5,105 25,144
_ _
9,184 14,289
25,144
Special
L
assess- _ _ _
_ _ 41,117 - -
41,117
mens
Enterprise 1,509 224
60,645 415,864 62,154
416,088
r I
Intragovern-
-
mental
- - 400
151,952 - - 151,952
400
service
Trust and
- - 10,655
_ _ _I-
1,574
12 229
.-
i
agency
5262,521 S262,521
S593,906 $593,906 S856,427
S85
j
Note 8. Other Employee Benefits
^
The City maintains hospitalization
and some life insurance coverage
for all
in full by
of its full-time employees. The cost
of the insurance is paid for
the City.
-
All full-time City employees accumulate vacation and sick leave hours for
_
subsequent use or for payment upon
termination or retirement. These
or
accumu-
lations are not recognized as liabilities
of the City until used
benefits to the
paid,
propri-
except that the vested portion of
is The
these pertaining
City's approximate maximum liability
for
etary fund types recorded.
the unrecorded portion of the employee
benefits as of June 30, 1983
is as
follows:
Total Governmental
Proprietary
Amount Funds
Fund Types
Benefit
$ 374,000 $ 374,000
$ - -
Vacation
1,849,000 1 627,000
222,000
Sick leave
52,223,000 52,001,000
S 222.000
- 35 - to 7 _
s
f' CITY OF IOWA CITY, IOWA
NOTES TO FINANCIAL STATEMENTS
t
Note 9. Federal Revenue Sharing
j Federal revenue sharing monies, when received, are deposited in the Revenue
Sharing Fund as a -temporary depository for the purpose of satisfying the
accounting and reporting requirements of the federal revenue sharing regula-
tions. The City budgets and accounts for the expenditure of federal revenue
j r sharing monies within the appropriate operating fund, as determined by the
nature and purpose of each expenditure. As expenditures are made from reve-
nue sharing monies, the expenditure is charged to the individual operating
�- fund and a transfer is recorded as having been made from the Revenue Sharing
Fund.
The following tabulation shows, by program, the amount of monies transferred
from the Revenue Sharing Fund to the various operating funds for the year
l� ended June 30,-1983:
i Home -and community environment $ 383,492
L Policy and administration 139,683
Community protection 138 595
SS 6
Note 10. Construction Commitments
I:I The total outstanding construction commitments of the City as of 'June 30,
` 1983 amount to $2,512,000.
f t
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CITY OF IOWA CITY, IOWA
NOTES TO FINANCIAL STATEMENTS
Note 11. Reclassification of Certain Funds
As of June 30, 1982, the Mayor's Youth Employment Program and Johnson County
Council of Governments funds were reported as special revenue funds and the
Expendable Trust Fund was reported with the General Fund. Effective July 1,
1982, these funds have been retroactively reclassified as separate trust and
agency funds. The effect of these fund reclassifications as of June 30, 1982 j
i is as follows:
i
Special Expendable
General Revenue Agency Trust
I Fund Funds, Funds Fund
Increase IncreasIncrease Increase
(Decrease) (Decrease) (Decrease) (Decrease) _
Investments $ (171,728) $ - - $ 36,121 5 135,607
Receivables (20,754) - - 1,270 19,484
Due from other
governments (9,229) (1,490) 10,719 —
Accounts payable (1,872) (113) 1,985 r
Accrued liabilities (2,633) (97) 2,730
Due to other funds (9,553) (8,749) 8,749 9,553 —
Due to agency - - - 34,646
Fund balance (187,653) 7,469 145,538
Note 12. Subsequent Event `
Subsequent to June 30, 1983, the City entered into an Urban Development
Action Grant agreement with the Department of Housing and Urban Development.
The City is to receive $2,081,000 of grant monies which will be loaned to the
developer of a downtown hotel project. The loan is to be repaid to the City —
over 25 years with interest at 8%.
Note 13. Contingent Liabilities `
There are numerous lawsuits pending against the City for various reasons.
The outcome and eventual liability of the City, if any, in these cases is not —
known at this time.
Effective January 1978, the City discontinued its general liability insurance
coverage and established a self-insurance program for tort liability claims
of less than $1,000,000, in lieu of obtaining insurance coverage. From
January, 1980 through April, 1980, the City had no liability insurance
coverage and was totally self-insured. In April 1980, the City again —
obtained general liability insurance coverage which covers only claims
relating to incidents occurring after April 24, 1980. The current coverage
provides for claims up to $10,000,000.
-37-
: ■
1
CITY OF IOWA CITY, IOWA
NOTES TO FINANCIAL STATEMENTS
Note 14. Industrial Revenue Bonds
The City has participated in several issues of industrial revenue bonds,
issued for the purposes of constructing privately operated manufacturing and
other facilities within the City. These bonds are not direct or contingent
-
liabilities of the City. Revenue from lease agreements and property pur
chased with the bond proceeds are pledged for the total payment of principal.
and interest on the bonds and the bondholders can look only to these:sources
for repayment.
- 38 - IM
CITY OF IOWA CITY, IOWA
COMBINING BALANCE SHEET
ALL SPECIAL REVENUE FUNDS
June 30, 1983
ASSETS
Investments
Receivables; interest
Due from other funds.
Due from other governments
Total assets
LIABILITIES AND MUNICIPAL
EQUITY
Liabilities:
Accounts payable
Contracts payable
Accrued liabilities
Deferred revenue
Due to other funds
Total liabilities
Municipal equity, fund
balance:
Reserved for encumbrances
Unreserved
Total municipal equity
Total liabilities
and municipal equity
$ 16,551 $ 6,008 $ - - $ 22,559
30,169 - - - - 30,169
3,698 10,266 - - 13,964
- - 4,535 - - 4,535
178,485 28,481
$ 228,903 $ 49,290 S
$ 383 $ 152 $ - - $ 535
(383) 292,249 236,427 528,293
$ - - $ 292,401 $ 236,427 $ 528,828
$ 228,903 $ 341,691 $__236j427 $ 807,021
-39-
/087
Other
Community
Shared
Federal
Development
Revenue
Revenue
Block Grant
And Grants
Sharing
Total
$ 497
$ 200,471
$ 81,315:
.$ 282,283
- -
1,428
2,689
4,117
- -
16,435
- -
16,435
228,406
123,357
152,423
504,186
$ 228,903
$ 3412691
$ 236,427
$ 8071021
$ 16,551 $ 6,008 $ - - $ 22,559
30,169 - - - - 30,169
3,698 10,266 - - 13,964
- - 4,535 - - 4,535
178,485 28,481
$ 228,903 $ 49,290 S
$ 383 $ 152 $ - - $ 535
(383) 292,249 236,427 528,293
$ - - $ 292,401 $ 236,427 $ 528,828
$ 228,903 $ 341,691 $__236j427 $ 807,021
-39-
/087
Revenue over (under)
expenditures and other
financing uses
FUND BALANCE, BEGINNING
as restated (Note 11)
FUND BALANCE, ENDING
$ - - $ 149,938 $ (46,667) $ 103,271
142,463 283,094 425,557
$ - - $ 292,401 $ 236,427 $ 528,828
CITY OF IOWA CITY,
IOWA
COMBINING STATEMENT OF REVENUE, EXPENDITURES
AND CHANGES IN FUND BALANCES
ALL SPECIAL REVENUE
FUNDS
Year Ended June 30,
1983
Other
Community
Shared
Federal
Development
Revenue
Revenue
Block Grant
And Grants
Sharing
Total
REVENUE
Intergovernmental
$1,213,865
$1,553,842
$
600,334
$3,368,041
Uses of money and property 69
6,124
14,969
21,162
Charges for services'
256
10
- -
266
Miscellaneous
10,754
61,951
- -
72,705
$1,224,944
$1,621,927
$
615,303
$3,462,174
EXPENDITURES
Rome and community environment $ 189,431
$ - -
$
-_
$ 189,431
Capital outlay
1,035,513
139,742
- -
1,175,255
$1,224,944
$ 139,742
$
- -
$1,364,686
Revenue over
expenditures $ - -
$1,482,185
$
615,303
$2,097,488
OTHER FINANCING (USES),
operating transfers,
(to) other
funds
- -
(1,332,247)
(661,970)
(1,994,217)
Revenue over (under)
expenditures and other
financing uses
FUND BALANCE, BEGINNING
as restated (Note 11)
FUND BALANCE, ENDING
$ - - $ 149,938 $ (46,667) $ 103,271
142,463 283,094 425,557
$ - - $ 292,401 $ 236,427 $ 528,828
CITY OF IOWA CITY, IOWA
COMBINING STATEMENT
OF CASH RECEIPTS AND DISBURSEMENTS -
BUDGET AND ACTUAL
SPECIAL REVENUE FUNDS
Year
Ended June 30, 1983
Community Development
Other
Shared
Block Grant
Revenue and Grants
Budget Actual
Budget
Actual
RECEIPTS
Intragovernmental
$1,528,248 $1,402,066
$1,540,494
$1,525,345
Charges for services
- - 255
- -
10
Use of money'and property
- - 69
- -
_. -3,424
Miscellaneous
_ _ 77,929
- -
29,487
$1,528,248 $1,480,319
$1,540,494
$1,560,266
DISBURSEMENTS
Home and communty environment
$ 224,984 $ 187,527
Policy and administration
- - _ _
- _
_ .. ,•179
Capital.outlay
1,231,405 111151747
- -
- 62,168
-
51,456,389 $1,303,274
$ - -
.$ :.62,347
Receipts over
" disbursements
$ 71,859 $ 177,045
$1,540,494.-
$1,497,919
OTHER FINANCING (USES), operating
,-.
transfers (to) other funds
- - - -
(1,583,725
(1,332,247
Receipts over (under) .
disbursements
and other financing
uses
S 71,859 $ 177,045
$ (43,231).
$ 165,672
- 41 - -
1497
{
I
f
f
j Federal Revenue Sharing Total
? CBudget Actual . Budget Actual
LJ
$ 587,986 $ -587;986 $3,656,728 $3;515,397
265
ji 5,000 16,161 5,000 21,654
- - - - 107,416
�.1 S 592,986 $ 604,147 $3,661,728 $3,644,732
224,984 $ 187,527
179
J 1,231,405 1,177,915
$ - -
$ - - 51,456,389 51,365,621
$ 592,986 $ 604,147 $2,205,339 $2,279,111
II (697,608) (661,971) (2;281;333) (1,994,218)
-$—(-1 0_4 L 6 2 2 ) $ (57,824) $ (75,994) $ 284,893_
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Municipal equity, fund
balance (deficit), unreserved $ (26,364) $ 32,281
Total liabilities
and municipal
equity $ 23,119 S 38,761
- 43 -
$1,611,583
CITY OF IOWA CITY,
IOWA
$1,617,500
COMBINING BALANCE SHEET
$1,680.653
ALL CAPITAL PROJECTS
FUNDS
June 30, 1983
Bridge,
Street And
Traffic
Control-
Library
Other --
ASSETS
Construction Construction
Construction
Total
$ 12,624 $
38,761
$1,581,240
$1,632,625
Investments
Receivables:
10,392
- -
-
10,392
Accounts
103
- -
23,244
23',347
Interest
-
14,289
14.289
Due from other funds
-
S 23,119 $
38,761
$1,618,773
$1,680,653
Total assets
LIABILITIES AND MUNICIPAL
EQUITY (DEFICIT)
Liabilities:
$ 18,571 $
6,480
$ 2,039
$ 27,090
Accounts payable
3,000
- -
5,058
8,058
Contracts payable
2,787
- -
74
2,861
Accrued liabilities
19
25,144
Due to other funds
25,125
49,483 " $
- -
6,480"
S 7,190.-.
S--- 63.153..
Total liabilities
$
Municipal equity, fund
balance (deficit), unreserved $ (26,364) $ 32,281
Total liabilities
and municipal
equity $ 23,119 S 38,761
- 43 -
$1,611,583
$1,617,500
$1,618,773
$1,680.653
EXPEND ,
Revenue (under)
expenditures
OTHER FINANCING SOURCES
Operating transfers:
From__other funds
(To) other funds
Proceeds from general
obligation bonds
Revenue and "other
financing -sources
(under) expenditures
and other financing
uses
FUND BALANCE (DEFICIT),
BEGINNING
FUND BALANCE (DEFICIT),
ENDING
$ (343,414) $ (42,742) $ 332934 L(352A222)
$ 23,391 $ 155,000 S..-66,976 $, 245,367
(386,491)
(81,988) (468,479)
- -
274,035 - - 2,425.965 2,700,000
$ (89,065) $ 155,000 $2 410,953 $2 476,888
$ (432,479)
CITY OF IOWA CITY, IOWA
$2,444,887
$2,124,666
COMBINING
STATEMENT OF REVENUE, EXPENDITURES AND
(833,304)
(507,166)
CHANGES IN FUND BALANCES
ALL CAPITAL PROJECTS FUNDS
98 S
Year Ended June 30,
Bridge,
Street And
-
Traffic
Control Library
Other
Total
Construction Construction
Construction
REVENUE
$ - -
$ 72,976
$ 72,976
'Use of money and property
$ 10 392 - -
- -
10,392
75
Intergovernmental revenue
�- - 75
Miscellaneous
S 10,392 $ 75
$• 72,976
$ 83,443
•353,806
42,811
39,042
4351665
ITURES capital outlay
EXPEND ,
Revenue (under)
expenditures
OTHER FINANCING SOURCES
Operating transfers:
From__other funds
(To) other funds
Proceeds from general
obligation bonds
Revenue and "other
financing -sources
(under) expenditures
and other financing
uses
FUND BALANCE (DEFICIT),
BEGINNING
FUND BALANCE (DEFICIT),
ENDING
$ (343,414) $ (42,742) $ 332934 L(352A222)
$ 23,391 $ 155,000 S..-66,976 $, 245,367
(386,491)
(81,988) (468,479)
- -
274,035 - - 2,425.965 2,700,000
$ (89,065) $ 155,000 $2 410,953 $2 476,888
$ (432,479)
$ 112,258
$2,444,887
$2,124,666
406,115
(79,977)
(833,304)
(507,166)
$ (26_.364) $ 32.281
-44-
$L1611 513 $1,617,500
101
CITY OF IOWA CITY, IOWA
COMBINING STATEMENT OF CASH RECEIPTS AND DISBURSEMENTS -
BUDGET AND ACTUAL
CAPITAL PROJECTS FUNDS
Year Ended June 30, 1983
RECEIPTS
Intergovernmental
Use of money and property
Miscellaneous''
DISBURSEMENTS, capital outlay
Receipts over (under)
disbursements
OTHER:.FINANCING.SOURCES_(USES)
Operating transfers:
From other funds
(To) other funds
Proceeds from general obligation bonds
Receipts and other financing
sources..over (under)
disbursements and other
financing uses
-45-
Bridge, Street And
Traffic Control
Construction
Budget Actual
$ 1,464,736 $ - -
404'
$ 1,464,736 ,: $ 404
4,436,392 370,988
$(2,971,656) $ (370,584)
$ 229,786: '$,,;; 23,M
(386,491)
2,743,851 274,035
$ 2,973,637 $ (89,065)
$ 1,981 $ (459,649)
1097
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CITY OF IOWA CITY, IOWA
COMBINING STATEMENT OF CASH RECEIPTS AND DISBURSEMENTS -
BUDGET AND ACTUAL
CAPITAL PROJECTS FUNDS
Year Ended June 30, 1983
RECEIPTS
Intergovernmental
Use of money and property
Miscellaneous''
DISBURSEMENTS, capital outlay
Receipts over (under)
disbursements
OTHER:.FINANCING.SOURCES_(USES)
Operating transfers:
From other funds
(To) other funds
Proceeds from general obligation bonds
Receipts and other financing
sources..over (under)
disbursements and other
financing uses
-45-
Bridge, Street And
Traffic Control
Construction
Budget Actual
$ 1,464,736 $ - -
404'
$ 1,464,736 ,: $ 404
4,436,392 370,988
$(2,971,656) $ (370,584)
$ 229,786: '$,,;; 23,M
(386,491)
2,743,851 274,035
$ 2,973,637 $ (89,065)
$ 1,981 $ (459,649)
1097
ri
r
r
Library
i Construction Other Construction'
Total
Budget Actual Budget Actual Budget Actual
fi
r rl S - - $ - - S - - $ 2,052 $ 1,464,736 $ 2,052
IPS' 75 51,784 - - 52,188
75 - - 75 75
75 $ 75 S - - $ 53,836 $ 1,464,811 $ 54,315
{ 81,352 43,651 260,017 49,416 4,777,761 464,055
$ (81,277) $ (43,576) $ (260,017) $ 4,420
--yyI $(3,312,950) $ (409,740)
I'" $ 155,000 $ 155,000 $ 72,017
$ 66,976 $ 456,803 $ 245,367
(81,988) (468,479)
1,007,905 2,416,781 3,751,756 2,690,816
h $ 155 000 $ 155,000 $ 1,019,922 $ 2,401,769 $ 4,208,559 S 2,467,704
El
i
i " $ 73,723 $ 111,424 $ 819,905 S 2,406,189 $ 895,609 $ 2,057,964
M
LI
f II I
I'
M
I! I
-46-
1W
CITY OF IOWA CITY, IOWA
COMBINING BALANCE SHEET
ALL ENTERPRISE FUNDS
June 30, 1983
ASSETS
Cash
Investments
Receivables:
Accounts and unbilled usage
Interest
Due from other funds -
Due from other governments
Inventories
Property and equipment:
Land
Buildings and structures
Improvements other than buildings
Equipment and vehicles
Accumulated depreciation
Construction in progress
Total assets
LIABILITIES AND -MUNICIPAL EQUITY
Liabilities:
Accounts payable
Contracts payable
Accrued liabilities
Due to other funds
Due to other governments
Deferred revenue
Interest payable
Matured bands payable
Deposits
Revenue bonds payable
Housing Authority bonds payable
General obligation bonds payable
Total liabilities
Municipal equity:
Contributed capital
Retained earnings (deficit):
Bond ordinance reserves
Unreserved
Total municipal equity
Total liabilities and municipal equity
-47-
ti
$ 47,706 $12,936,413
458,797 2,066,866
3,815,209 (11418,749)
$ 4,321,712 $13,584,530
$ 9,885,742 $171364,669
; ■
Pollution
Parking
Control
.
$ 53,575
$ -
:-•
1,300,753
2,349,295
661
195,886
4,196
61,941
- -
62,154.
- -
53,382
1,653,544
19,293
7,264,976
2,356,666
3,539
13,694,213
22,999
53,219
(418,501)
(4,422,219)
- -
2,940,839
$ 9,885,742
$17;364,669
$ 6,298
$ 59,253
- -
5,225
44,137:80,830
r, I
249,934
3,216
168,661
34,842
i
- -
17,045
5,095,000
1,005,000
- -
22574,728
-
$ 5,564,030
$ 47,706 $12,936,413
458,797 2,066,866
3,815,209 (11418,749)
$ 4,321,712 $13,584,530
$ 9,885,742 $171364,669
; ■
i.
- 48 - AW
Housing
Class
Water
Sanitation
Airport
Authority
Transportation
Total
$ 77,387
$
300
$
- -
$
121,276
S
1,255
$ 253,793
847,472
272,239
118,828
1,200,495
291,744
6,380,826
248,188
119,685
155
96
613
565,284
104,087
4,416
1,723
3,485
7,22 5
187,073
_
62,154
118,121
328,093
499,596
128,806
_ _
' '
_ _
- -
128,806
60,547
154,690
254,132
165,500
11,200
2,318,906
3,721,642
41,287
493,222
1,468,296
166,301
15,512,390
2,725,675
8,274
538,465
- -
- -
16,970,166
69,024
1,950
10,367
19,251
1,296,244
1,473,054
(2,853,961)
(5,390)
(683,995)
(73,877)
(475,531)
(8,933,474)
37,370
456,643
3,434,852
S 5,128,867
$
597,451
$
732,897
$
3,060,013
$
2,083,787
S38,853,426
$ 63,977
$
9,938
$
21,763
$
6,476
$
136,517
$ 304,222
14,238
- -
- -
19,463
78,753
67,118
5,013
28,170
96,920
400,941
20,978
29,589
929
67,500
43,942
416,088
5,259
- -
- -
1,070,257
- -
1,075,516
86,405
- -
86,405
7,493
- -
- -
- -
- -
210,996
17,045
30,407
- -
- -
11,360
- -
41,767
1,088,000
- -
- -
- -
- -
7,188,000
1,641,849
- -
1,641,849
200,000
- -
- -
- -
2,774,728
$ 1,494,867
$
120,883
S
27,705
S
2,912,017
$
277,379
S14,177,020
$ 1,660,205
$
145,264
$
890,146
$
161,402
$
1,299,261
$17,140,397
863,529
492
3,389,684
1,110,266
331,304
(184,954)
(13,406)
506,655
4 146 325
$ 3,634,000
$
476,568
$
705,192
S
147,996
$
1,806,408
$24,67 6
$•5,128,867
$
597,451
S
732,897
S
3,060,013
$
2,083,787
$38,853,426
- 48 - AW
CITY OF IOWA CITY, IOWA
COMBINING STATEMENT OF REVENUE, EXPENSES
AND CHANGES IN RETAINED EARNINGS
ALL ENTERPRISE FUNDS
Year Ended June 30, 1983
Operating. revenue:
Charges for services and use
of .property
Miscellaneous
i
Operating expenses:
Personal services
Commodities
Services and charges
Operating income (loss)
before depreciation
Depreciation .
Operating income (loss)
Nonoperating income (expenses):
Loss.on disposal,of fixed assets
Operating grants
Interest income
Interest expense
Income (loss) before operating
transfers
I
Operating transfers in
Net income (loss)
Retained earnings (deficit), beginning
Retained earnings (deficit), ending
Pollution
Parking Control
$ 1,017,715 $ 1,383,638
- - 4,080
$ 1,017,715 T1,387,718
$ 392,490 $ 405,849
12,883 64,759
360,774 281-,385
S 766,147 $ .751;993
S 251,568 $ - 635,725
240,771 205,745
$ 10,797 $ 429,980
114,633 236,508
(335,484) (188,101)
$ (210,054) $ 478,387
254,635
$ (210,054) $ 733,022
4,484,060 (84,905)
$ 4,274,006 S 648,117
- 49 - _
�o a7
,
I1
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t
f,
Housing
Mass
Water
Sanitation
Airport
Authority
Transportation
Total
jj
$
1,507,319
$
898,731
$
41,334
$
232,218
$
757,485
$
5,838,440
31,657
237
17,861
448
61,264
115,547
S
$
1,538,976
$
998,968
$
59,195
$
232,666.
$
818,749
$
5,953,987
�I
$
485,645
$
382,050
$
33,615
$
120,569
$
950,354
$
2,770,572
{
280,923
25,630
16,001
6,848
8,551
415,595
fj
506,039
565,628
75,106
29,445
674,509
2,492,886 j
$
1,272,607
$
973,308
$
124,722
$
156,862
S 1,633,414
$
5,679,053
$
'266,369
$
(74,340)
$
(65,527)
$
75,804
$.
(814,665)
$
274,934
190,108
2,278
18,611
60,411
71,475
789,399
$
76,261
$
(76,618)
$
(84,138)
$
15,393
$
(886,140)
$
(514,465)
i
4:
`(154)
- -
- -
- -
(513)
(667)
q
- -
- -
9,384
- -
363,602
372,986
149,358
23,129
7,290
11,319
46,120
588,357
(53,680)
- -
- -
(101,721)
- -
(678,986)
6i
f'
$
171,785
$
(53,489)
$
(67,464)
$
(75,009)
$
(476,931)
$
(232,775)
- -
122,836
166,545
- -
659,245
1,203,261
$
171,785
$
69,347
$
99,081
$
(75,009)
$
182,314
$
970,486
1,802,010
261,957
(284,035)
61,603
324,833
6,565,523
"
$
1,973,795
$
331,304
$
(184,954)
$
(13,406)
S
5071147
$
7,536,009
6
I �
^�
- 50-
/D�%
CITY OF IOWA CITY, IOWA
COMBINING STATEMENT OF CHANGES IN FINANCIAL POSITION
ALL ENTERPRISE FUNDS
Year Ended June 30, 1983
CASH AND INVESTMENTS PROVIDED BY
Operations:
Net income (loss)
Items which did not (provide), or
require outlay of, cash and investments:
Depreciation
Loss on disposal of fixed assets
(Increase) decrease in:
Accounts and unbilled usage receivable
Accrued interest receivable
Due from other governments
Inventories
Prepaid.expenses
Increase (decrease) in:
Excess of outstanding checks
over bank balance
Accounts payable
Accrued liabilities
Deferred revenue
Due to other funds
Due to other governments
Interest payable
Total cash and investments provided
by operations
Other sources:
Due from other funds
Contracts payable
Deposits
Natured bonds payable
Proceeds from Housing Authority bonds
Due to other governments
Contributed capital
CASH AND INVESTMENTS APPLIED TO
Purchase of property and equipment
Payment of bonds
Net increase (decrease) in cash
and investments, as below
SUMMARY OF NET CHANGES IN CASH AND INVESTMENTS,
increase (decrease) in:
Cash
Investments
Net increase (decrease) in cash
and investments
- 51 -
.Parking
Pollution
Control
$ (210,054) $ 733,022
240,771
407
3,595
19,385
(9,212)
3,727
(82)
(3,328)
$ 45,209
200,000
(6,000)
S 239.209
$ 597
105,000
$ 105,597
$ 133,612
$ 53,252
80,360
$ 133,612
205,745
(33,064)
1,834
450,705
(31,592)
14',361
(82,183)
(1,392)
$ 1,257,436
210,015
3,503
17,045
624.201
$ 2,112,200
$ 789,736
298,362
S 1,088,098
$ 1.024.102
S - -
1,024,102
$ 1,024,102
17
Water
Sanitation
Airport
Housing
Authority
Mass
Transportation
Total
$
171,785
$
69,347
$ 99,081
$ (75,009)
$ 182,314
$ 970,486
190,108
154
2,278
- -
18,611
60,411
71,475
789,399
- -
- -
513
667
(46,234)
(30,424)
(32,071)
(477)
(155)
5,835
(613)
(105,895)
(853)
3,438
1,763
(21,124)
(29,040)
- -
_ _
2,034
- -
(207,057)
265,067
(29,040)
- -
5,958
- -
5,958
(29,085)
- -
- -
-
6,825
5,191
20,282
1,199
122,875
(29,085)
115,568
(7,277)
10,213
1,785
11,503
22,608
56,920
9,010
6,899
(83,291)
(8,590)
33,844
- -
(125,114)`
(8,590)
(240,917)
1,550
(4,434)
_ -
_ _
- _
29,569
-
- -
31,119
- -
(9,154)
$
232,938
$
61,380
$ 57,494
$
68,158
$ 68,764
$ 1,791,379
5,756
1,946
- -
- -
- -
417,717
9,449
14,238
- -
_ _
_ _
11,741
- -
- -
5,531
- -
14,980
- -
- -
17,045
-_-
''
--
36,239
-
--
239
414
142,936
- -
- -
- -
1,031,414 ,.
-
1,031,
$
391,079
$
77,564
- -
$ 57,494
$
2,940
637,527
$ 706,291
1,407,604
$ 4,728,119
1,144,282
$
139,026
$
30,165
$ 17,998
$
60,250
$ 909,570
$ 1,947,342
304,000
443,026
30,165
90,258
150,508
- -
797 620
$
$
$ 17,998
S
$
(51,947)
S
47,399
$ 39,496
$
993,774
$ (2032279)
$ 1,983,157
$
77,387
$
- -
$ - -
$
49,583
$ - -
$ 180,222
(129,334)
47,399
39,496
944,191
(203,279)
1,802,935
S
(51,947)
$
47,399
$ 39,496
$
993,774
$ (203,279)
$ 1,983,157
- 52
-
107
CITY OF IOWA
CITY, IOWA
`-
COMBINING BALANCE SHEET
ALL INTERNAL SERVICE
FUNDS
June 30,
1983
Equipment
Central
ASSETS
Maintenance
Services
Total
Investments
$ 642,415
$
50,118
$ 692,533
Receivables:
Accounts
2,293
- -
2,293
Accrued interest
7,247
739
7,986
is
Due from other funds
146,222
5,730
151,952
-
Inventories
344,066
20,391
. 364,457
Property and equipment:
.Land
45,462
- -
45,462
-. Building and structures
513,987
- -
513,987
Impr6vements,other than buildings
89,198
- -
89,198
and vehicles
2,075,488
59,223
2,134,711
_.,,Equipment
Accumulated depreciation
(1,373,164)
(11,848)
(1,385,012)
Total assets
$2,493,214
$
124,353
$2,617,567
LIABILITIES AND MUNICIPAL EQUITY
Liabilities:
Accounts payable
$ 66,880
$
- -
$ 66,880
Accrued liabilities
48,307
- -
48,307
Due to other funds
Total liabilities
400
$ 1�
$
- -
- -
400
11
j
Municipal equity:
Contributed capital
$1,175,700
$
- -
$1,175,700
Retained earnings
1 201 927
124 353
124,353
1,326,280
$2,501,980
Total municipal equity
S2,3
$
i
Total liabilities and municipal
equity
$2,493,214
$
124,353
$2,617,567
- 53 - es -7
CITY OF IOWA CITY, IOWA
COMBINING STATEMENT OF REVENUE, EXPENSES
AND CHANGES IN RETAINED EARNINGS
ALL INTERNAL SERVICE FUNDS
Year Ended June 30, 1983
Operating revenue:
Charges for services and use of
property
- Miscellaneous
�I
I� Operating expenses:
Personal services
Commodities
Services and charges
Operating income before
(„ depreciation
I�Depreciation
Ll Operating income
�� Nonoperating revenue.
{l Gain an disposal of fixed asset
Interest income
!k Ij Income before operating transfers
Operating transfers in
Net income
F
Retained earnings, beginning
G
Retained earnings, ending
i
I�
r
ti
C
{si
i
i
t
t
If
i
CITY OF IOWA CITY, IOWA
COMBINING STATEMENT OF REVENUE, EXPENSES
AND CHANGES IN RETAINED EARNINGS
ALL INTERNAL SERVICE FUNDS
Year Ended June 30, 1983
Operating revenue:
Charges for services and use of
property
- Miscellaneous
�I
I� Operating expenses:
Personal services
Commodities
Services and charges
Operating income before
(„ depreciation
I�Depreciation
Ll Operating income
�� Nonoperating revenue.
{l Gain an disposal of fixed asset
Interest income
!k Ij Income before operating transfers
Operating transfers in
Net income
F
Retained earnings, beginning
G
Retained earnings, ending
i
r
ti
{si
1.
If
Equipment
Maintenance
$1,597,952
12,024
$1,609,976
$ 350,379
739,945
128,972
$1,219,296
$ 390,680
246,210
$ 144,470
3,877
31.050
$ 179,397
63,063
$ 242,460
959,467
$1,201,927
Central
Services
$ 58,618
2,637
$ 61,255
S --
14,380
25,375
$ 39,755
$ 21,500
6,302
$ 15,198
3.800
$ 18,998
$ 18,998
105,355
$ 124,353
Total
$1,656,570
14,661
$1,671,231
$ 350,379
754,325
154,347
$1,259,051
$ 412,180
252,512
$ 159,668
3,877
34.850
$ 198,395
63,063
$ 261,458
1,064,822
$1,326,280
- 54 - /Dry
i
I
t
r
I 1 I
CITY OF IOWA CITY, IOWA
COMBINING STATEMENT OF CHANGES IN FINANCIAL POSITION
ALL INTERNAL SERVICE FUNDS
Year Ended Tune 30, 1983
.: ,t
CASH AND INVESTMENTS PROVIDED BY
0 erati s•
p on .
Net income
Items which did not provide, or
(require) outlay of, cash
and investments:
Depreciation
(Gain) on disposal of fixed assets
(Increase) in:
Accounts receivable
Accrued interest receivable
Inventories
Increase (decrease) in:
Accounts payable
Other accrued liabilities
Due co -other funds
Total cash and investments
provided by operations
CASH AND INVESTMENTS APPLIED. TO,
Purchase of property and equipment
Reduce amounts due from other funds
Net increase in cash and investments
Equipment Central
Maintenance Services Total
$ 242,460 $ 18,998 $ 261,458
246,210 6,302 252,512
(3,877) - - (3,877)
(1,419)
(1,540) (113) (1,653)
(390) (2,791) (3,181)
(22,399) (4,758) (27,157)
10,292 - - 10,292
351 - - 351
$ 469,688 $ 17,638 $. 487,326
$ 240,618 $ 1,295 $ 241,913
4,479 131 4,610
$ 245,097 $ 1,426. $ 246,523
$ 224,591 $ 16,212 -r'240,803
SUMMARY OF NET CHANGES IN CASH AND INVESTMENTS,
increase in investments $ 224,591
$ 16,212 $ 240,803
- 55 - lei
CITY OF IOWA CITY, IOWA
COMBINING BALANCE SHEET
ALL TRUST AND AGENCY FUNDS
June 30, 1983
ASSETS
Cash
Investments
Receivables:
_Property taxes
Accounts
Accrued interest
Due from other governments
Total -assets
LIABILITIES AND MUNICIPAL EQUITY
Liabilities:
Accounts payable
Due.. to other, governments
Due? to.. other. funds_ ._,;.
Deferred revenue
Total liabilities
Municipal_equity,..Pund balances,_
reserved for employee retirement
commitments
Total liabilities
and municipal equity
-56-
$3,193,190 $3,521,443 S 857.889
Expendable
Pension
Trusts
Trust
Police
Fire
Fund.""
$ 15,918
$ 27,019
$
3,084,073
3,391,061
72,171
93,199 -
103,363.
1,727
81,909
$3,193,190 .
$3,521,443
$
857,889
$ 9,692
$ 16,639
682,343
$ 9,692
$ 16;639
S
'682,343
$3,183,498
$3,504,804
$
175,546
$3,193,190 $3,521,443 S 857.889
- 57 -
IM7
Ie
Nonexpendable
ri
Trust Fund
- 57 -
IM7
Ie
Nonexpendable
Trust Fund
Agency
Funds
Perpetual
Project
Mayor's
Library
Care
Green
JCCOG
Youth
Foundation
Total
$
$
$ 42,937
II80,018
49,526
40,617
17,095
6,734,561
702,082
7,180
7,180
1,287
788
200
200,564
f
13,880
4,119
99,908
$ 81,305
$
50,314
$
54,497
$
11,299
$
17,295
:57,787,232
:6,104
$
- 912
$
644
$
1,422
$ 35,413
44,210
53,298
15,873
113,381
L'287
287
10,655
- -
12,229
682 343
$ 80,018
$
$
$
$
$6,943,866
$ 81,305
$
50,314
$_
54,497
$__112299
$_
17,295
$7,787,232
- 57 -
IM7
-58-
/0�7
CITY OF IOWA CITY,
IOWA
COMBINING STATEMENT OF REVENUE,
EXPENSES
AND CHANGES IN FUND BALANCES
PENSION TRUST FUNDS
Year Ended June 30,
1983
Police
Fire
Total
Operating revenue:
Intergovernmental
$
26,695
$
33,743
$
60,438
Use of"money:and property
342,152
387,024
729,176
Contributions
323,134
395,401
718,535
Miscellaneous
- -
5,363
5,363
$
691,981
$
821,531
$10513,512
Operating_ expenses:
Personal services
$
118,572
$
199,652
$
318,224'
Services and charges
' 595
562
'1,157
$
119,167
$
200,214
S "'319;381
Net income
$
572,814
$
621,317
$1,194,131
Fund balance, beginning
2,610,684
2,8a,3,487
5,494,171
Fund balance, ending
$3,183,498
$3,504,804
56;688,302
-58-
/0�7
N
CITY OF IOWA CITY, IOWA
COMBINING STATEMENT OF CHANGES IN FINANCIAL POSITION
PENSION TRUST FUNDS
Year Ended June 30, 1983
CASH AND INVESTMENTS PROVIDED BY
Operations:
Net income
Items which did not require outlay of
cash and investments:
Decrease in accrued interest
receivable
Increase in accounts payable
Total cash and investments
provided by operations
Other sources, due from other funds
Net increase in cash
and investments, as below
SUMMARY OF NET CHANGES IN CASH
AND INVESTMENTS, increase:
Cash
Investments
Net increase in cash
and investments
-59-
Police Fire Total
$ 572,814 $ 621,317 $1,194,131
34,935 33,466 68,401
2,680 4,811 7,491
$ 610,429 $ 659,594 $1,270,023
9.553 - - 9,553
$ 619,982 $ 659,594 51,279,576
$ 15,918 $ 27,019 $ 42,937
604,064 632,575 1,236,639
$ 619,982 $ 659,594 $1,279,576
/Df%
: ■
it
IFFFHHHf
I
I
McGLADREY
Hendrickson
& 'Pullen
! If(( CEPTIPIED PU9LIC �CCDUWT NTS
51 I
I
To the Honorable Mayor and City Council
City of Iowa City, Iowa
(,
n We have examined the financial statements of the City of Iowa City, Iowa for
the year ended June 30, 1983, and have issued our report thereon dated March 15, 1984.
Our examination was made in accordance with generally accepted auditing standards; the
EE' provisions of "Standards for Audit of Governmental Organizations, Programs, Activities
i and Functions", promulgated by the U.S. Comptroller General, as they pertain to finan-
cial and compliance audits; the provisions of the Office of Management and Budget's
f t~ (OMB) "Compliance Supplement -Uniform Requirements for Grants to State and Local
5 I� Governments" (the compliance supplement); the provisions of OMB's Circular A-102,
"Uniform Administrative Requirements for Grants -in -Aid to State and Local Governments,
Attachment P, Audit Requirements" and, accordingly, included such tests of the
., accounting records and such other auditing procedures as we considered necessary in
the circumstances. Certain programs operated by the City of Iowa City, Iowa were not
included in OMB's "Compliance Supplement -Uniform Requirements for Grants to State and
�r Local Governments". For these programs we reviewed the terms and conditions set forth
in the award agreements and determined the major compliance requirements Co be tested.
,
i
Based on our examination, we found that, for the items tested, the City of
Iowa City, Iowa complied with the material terms and conditions of the federal award
I'! agreements, except as described below. Further, based on our examination and the pro-
cedures referred to above, nothing came to our attention to indicate that the City of
Iowa City, Iowa had not complied with the significant compliance terms and conditions
I! of the awards referred to above.
!
Compliance Finding:
The City requested reimbursement for expenditures related to planning the transit
�^ facility from the wrong grant. Funds in the amount of $18,000 were drawn under
grant UTA -03-0044 rather than grant bIA-09-0036.
City Response:
In December 1983, $18,000 was drawn down under grant UTA -09-0036 and deducted from
the drawdown under grant UTA -03-0044. The error was corrected with no loss of
funds to the City.
he .
Lm -60-
r
0
Compliance Finding:
The June 30, 1983 annual housing reports filed with the Department of Housing and
Urban Development for gran[ IA22-3 contained some accounting errors. The errors
related primarily to entries made to record HUD's annual contributions and the proj-
ect notes payable during the initial start-up phase of this grant.
We recommend that the City improve its accounting and reporting for these grants
through increased supervisory review of the reports prepared by the accounting
staff, particularly for new and development stage projects.
City Response:
The errors were found by the City and immediately reported to the Department of
Housing and Urban Development (HUD). Part of the errors resulted from the lack of
information received from HUD on the project notes transactions; other errors
resulted from misinterpretation of federal accounting guides. Corrected reports were
filed in March 1984. All of the errors have been corrected and a review procedure
has been developed in an effort to insure that all project information has been
received timely from the agency. The City does not feel however, that stringent
review procedures will completely eliminate errors resulting from misinterpretation
of federal accounting guides.
The City of Iowa City, Iowa has improved its system for monitoring
contractor's compliance with David -Bacon requirements which was listed as a compliance
finding in our report for the year ended June 30, 1982.
This report is intended solely for the use of the City of Iowa city, Iowa,
the cognizant audit agency, and other federal audit agencies and should not be used
for any other purpose.
a
iw
Iowa City, Iowa
March 15, 1984
i 6.
M
- 61 -
1eS7
� McGLADREY
I + Hendrickson
& Pullen
ccarmieo .uauc accouurnrrts
'
` �y
To the Honorable mayor and City Council
City of Iowa City, Iowa
' INTERNAL ACCOUNTING CONTROLS
We have examined the financial statements of the City of Iowa City, Iowa,
for the year ended Tune 30, 1983 and have issued our report thereon dated march 15,
1984. As a part of our examination, we made a study and evaluation of the City's
system of:dnternal accounting controls to the extent we considered necessary to eval-
uate the -system as -required by generally accepted auditing standards and the standards
v: for financial and compliance audits contained in the U.S. General Accounting Office
"Standards for Audit of Governmental Organizations, Programs, Activities and
Functions". For the purpose of this report, we have classified the significant Later -
nal accounting controls in the following categories:
}. I' Financing -
{X1 Cash receipts
F Cash disbursements:
ii Purchases
i„ Payroll
a Financial reporting
i
Our study included all of the control categories listed above. The purpose of our
�+ study and evaluation was to determine the nature, timing and extent of the auditing
procedures necessary to express an opinion on the City's financial statements. Our
e study and evaluation was more limited than would be necessary to express an opinion on
the system of internal accounting control taken as a whole or on any of the categories
Of controls identified above.
It
The management of the City of Iowa City, Iowa is responsible for estab-
lishing and maintaining a system of internal accounting controls.. In fulfilling this
I' responsibility, estimates and judgments by management are required to assess the
^' expected benefits and related costs of control procedures. The objectives of a system
are to provide management with reasonable, but not absolute, assurance that assets are
�i safeguarded against loss from unauthorized use or disposition, and that transactions
as are executed in accordance with management's authorization and recorded properly to
permit the preparation of financial statements in accordance with generally accepted
accounting principles.
I
- 62 - W7
Because of inherent limitations in any system of internal accounting
controls, errors or irregularities may nevertheless occur and not be detected. Also,
projection of any evaluation of the system to future periods is subject to the risk
that procedures may become inadequate because of changes in conditions or.that the
degree of compliance with the procedures may deteriorate.
Our study and evaluation made for the limited purpose described in the first
paragraph would not necessarily disclose all material weaknesses in the system.
Accordingly, we do not express an opinion on the system of internal accounting
controls of the City of Iowa City, Iowa taken as a whole. However, our study and eva-
luation disclosed the following conditions that we believe result in more than a
relatively low risk that errors or irregularities in amounts that would be material in
relation to the financial statements of the City of Iowa City, Iowa may occur and not
be detected within a timely period.
Segregation of Duties:
Condition:
The number of individuals involved with the data processing function is not large
enough to permit an adequate separation of the data processing functions of
systems design and programming; data entry.and computer. operations. - In addition,
several of the individuals who are performing various data processing functions
also have other accounting and financial responsibilities. .While we recognize
that it may be impractical for the City to achieve adequate segregation: of duties
within data processing, and to separate data processing duties from.users with
other incompatible responsibilities, it is important that you be aware of this
condition.
City Response:
The City is aware of this internal control condition. Due to limited financial
resources it was never the City's intention to establish a separate, conventional
data processing department. The computer system was purchased based upon the
software's "user friendly" approach to file access and programming. The City's
goal was to reach an acceptable balance between sufficient internal control and
optional use of available resources for the data processing function. The
involvement of users in the data processing function has allowed for an expanded,
highly effective data processing system at a minimal cost; this benefit provides a
more than sufficient balance to the internal control condition of limited staffing.
This condition was considered in determining the nature, timing, and extent
of the audit tests to be applied in our examination of the financial statements for
the year ended June 30, 1983, and this report does not affect our report on these
financial statements dated March 15, 1984.
COMPLIANCE MATTERS
The following comments about the City of Iowa City, Iowa operations for the
year ended June 30, 1983 are based exclusively on knowledge obtained from procedures
performed during our examination of the City's financial statements for the year ended
June 30, 1983. Since our examination was based on tests and samples, not all transac-
tions that might have had an impact on the comments were necessarily examined. The
comments involving statutory and other legal matters are not intended to constitute
legal interpretations.
- 63 - /087
1. Official Depository Banks
The City's depository banks are:
,� Ir
}}
(
w
1. Official Depository Banks
The City's depository banks are:
-64-
la0,77
}}
Maximum
Authorized
1'
1u
y'
Deposit
G
First National Bank, Iowa City, Iowa $8,000,000
(I
Iowa State Bank, Iowa City, Iowa 8,000,000
4
€
Hawkeye State Bank, Iowa City, Iowa 8,000,000
F
Hills Bank 6 Trust Company, Hills, Iowa 8,000,000
i
M
A resolution naming these banks as official depository banks is on file with the
State Treasurer. The maximum deposit amounts were not exceeded during the year.
(�
2.
Certified Budget
rl
Program expenditures during the year ended June 30, 1983 did not exceed amounts
budgeted therefor.
3.
Entertainment Expense
j�
L!
We noted no expenditures for parties, banquets or other entertainment for
employees that we believe may constitute an unlawful expenditure from public funds
as this is defined in the Attorney General's opinion dated April 25, 1979.
4:
Travel Expense
If
No expenditures of City money for travel expenses of spouses of officials or
employees were noted.
(i
5.
Conflict of Interest
i ti
No business transactions between the City and City officials and/or employees were
noted.
i I
k
6.
Investments
The investment of funds resulted in interest received of $1,637,491 during the
r..
year.
i
t '4
7.
Council Minutes
No transactions were found that we believe should have been approved in the
r
�
Council minutes, but were not.
8.
Property and Equipment Records
I?
City property and equipment records are complete through June 30, 1983.
b
9.
Surety Bond Coverage
'!
Surety bond coverage of City officials and employees is in accordance with statu-
tory provisions.
-64-
la0,77
-65-
We thank
the officials and employees of the City for
the cooperation and
i
_
courtesies extended
during'the course of this examination. If
you have any questions
i
about the preceding
comments, or if we can be of assistance to
you in implementing any
of the recommendations,
please contact.us.
i
I
i
Iowa City, Iowa
j
March 15, 1984
I
i
I
-65-
Federal Or
State Department
Department of
Education
Department of
Housing and
Urban Development
Department of
Transportation
Department of
Highway
Administration
Department of
Treasury
Environmental
Protection
Agency
Waste Water Treatment
Plant C-190830-01 107,036
River Corridor Sewer C-190830-02 393,131 —
Sewage Treatment Facility C-190830-03 418,300
Sewage Treatment Facility C-190830-04 129,000
-66-
CITY OF IOWA CITY,
IOWA
'-
LIST OF FEDERAL AND STATE
PROGRAMS
June 30, 1983
_
Amount
Received
Year
Ended
_
June 30,
Grant Title
Grant No.
1983
-
PTFP Video Equipment
19-02-01040
$ 4,097
LSCA Book Collection
79 -IA -III a-6
LSCA Collection Analysis
79 -IA -III a-5
- -
Special Population
Involvement
GO 08202647
7,444
Community Development
Block Grant:
Hold Harmless
B -79 -HN -19-0005
430,979
Small Cities Second Year
B -80 -DN -19-0048
44,519
Metro Entitlement
B -81 -MC -19-0009
170,822
Metro Entitlement
B -82 -MC -19-0009
472,355
Fair Housing Assistance
Program
HA -10871
4,190
Public Housing
Administration:
Section 8 Existing
IA 05-EO22-008
968,939
Section 8 Moderated
Rehabilitation
IA 05-K022-001
9,536
Low Rent Public Housing
IA 22-3
118,121
Low Rent Public Housing
IA 22-4
Section 3 Transit Facility
IA -03-0044
167,551
I _
1977 Section 3 Capital
_
Grant
IA -03-0015-1
5,353
Section 3 Capital Grant
IA -03-0032
474,180
Section 8 Technical
Studies Grant
IA -09-0036
- -
Master Plan Study
A-19-0047-01
- -
Case Study
DOT -FM -11-8559
11,366
"PL" Fund
IA DOT/CIRALG
Agreement
478
Federal Revenue Sharing
16-2-052-003
587,986
Waste Water Treatment
Plant C-190830-01 107,036
River Corridor Sewer C-190830-02 393,131 —
Sewage Treatment Facility C-190830-03 418,300
Sewage Treatment Facility C-190830-04 129,000
-66-
I�
I
r
Iowa Office for
(. +: Planning and
Programming
L
4
S LI
f
i
IM'
M .
hr
CITY OF IOWA CITY, IOWA
LIST OF FEDERAL AND STATE PROGRAMS
June 30, 1983
Grant Title
River Corridor Sewer
Section 18 Operating
Assistance
Section 18 Operating
Assistance
Section 5 Operating
Assistance
Section 8 Planning Grant
Section 8 Planning Grant
Section 18 Capital Grant
Transit Assistance
Capital Grant
Transit Assistance
Capital Grant
Transit Assistance
Capital Grant
Transit Assistance
Capital Grant
Transit Assistance
Governor's Youth
Opportunity
Program
-67-
Grant No.
C-190830-02
RPT-3715(003)-93-52-01
RPT -3715(004)-93-52-01
IA -05-4062
IA-09-8010-FY82
IA-09-8011-FY83
RPT -3715(002)-93-00-01
00251
00125
00406
0490
1983 State Transit
Assistance Grant
87-2-10-EL18
87-3-10-EL10
85-3-10-EL11
Amount
Received
Year
Ended
June 30,
1983
$ 1,652
111,630
9,229
8,155
123,815
15,161
14,730
.2,029
17,998
137,940
1,489
12,722
/Dai
Federal Or
` ^+
State Department
Iowa Department
�)
of Environmental
Quality
Iowa Department
of Transportation
I�
I
r
Iowa Office for
(. +: Planning and
Programming
L
4
S LI
f
i
IM'
M .
hr
CITY OF IOWA CITY, IOWA
LIST OF FEDERAL AND STATE PROGRAMS
June 30, 1983
Grant Title
River Corridor Sewer
Section 18 Operating
Assistance
Section 18 Operating
Assistance
Section 5 Operating
Assistance
Section 8 Planning Grant
Section 8 Planning Grant
Section 18 Capital Grant
Transit Assistance
Capital Grant
Transit Assistance
Capital Grant
Transit Assistance
Capital Grant
Transit Assistance
Capital Grant
Transit Assistance
Governor's Youth
Opportunity
Program
-67-
Grant No.
C-190830-02
RPT-3715(003)-93-52-01
RPT -3715(004)-93-52-01
IA -05-4062
IA-09-8010-FY82
IA-09-8011-FY83
RPT -3715(002)-93-00-01
00251
00125
00406
0490
1983 State Transit
Assistance Grant
87-2-10-EL18
87-3-10-EL10
85-3-10-EL11
Amount
Received
Year
Ended
June 30,
1983
$ 1,652
111,630
9,229
8,155
123,815
15,161
14,730
.2,029
17,998
137,940
1,489
12,722
/Dai
Grant No.
GO 08202647
Year Ended
June 30,
1983
7,444.
41
$ 7,485'
16,629
$ (9,144)
i
CITY OF IOWA CITY, IOWA
SCHEDULE OF CASH RECEIPTS AND DISBURSEMENTS
DEPARTMENT OF EDUCATION
i
GRANT PROGRAMS
Grant No.
Grant No.
19-02-01040
79 -IA -III a-6 Grant'No.
79 -IA -III
a-5
Year Ended
Year Ended Year Ended
June 30,
June 30, June 30,
Prior
1983
1983 1983
Years*
Total
Cash balance (deficit), beginning
$ (300)
$ 158 $ 521
.i
Cash receipts:
Federal grant contributions
4,097
_ _
1,300
1,300
Other
_ _
i, Total available
$ 3,797
$ 158 $ 521
$ 1,300
$ 1,300
61 Cash disbursements capital
outlay
3,747
158 352
779
1,131
Cash balance (deficit), ending
$ 50
$ - - $ 169
$ 521
$ 169
* Includes transactions from July
i
1, 1979 through
June 30, 1982.
Grant No.
GO 08202647
Year Ended
June 30,
1983
7,444.
41
$ 7,485'
16,629
$ (9,144)
. �" Y5�1 41 dTt 1Y•kf({FIAlY ar r'4`^' TJ . 5Y+1f:,• n .-m:�Fy _
Ir.. '- �- •.rte
CITY OF IOWA CITY, IOWA
SCHEDULE OF CASH RECEIPTS AND DISBURSEMENTS
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
GRANT PROGRAMS
Year Ended June 30, 1983
110. Franc No. Grant No. GrantNo. -
B -79-11N-19-0005 B -80 -DN -19-0048 B -81 -MC -19-0009 B -82 -MC -19-0009
Cash balance (deficit), beginning $ (57,051) $ (45,L73) $ .14 592 $ (40 283)
Cash receipts:
Federal grant contributions
Program income
Total available
430,979
70,887
444 815
Cash disbursements, project costs:
Ralston Creek flood control
�. Handicapped and Elderly Project
Acquisition activities
Northbranch improvement
Property management
Community planning
Housing programa
Administeation
Total disbursements
Cash balance (deficit), ending
0
V
44,519
(43)
(697)
170,822
185,414
472,355
84,206
$ 516,278
$ 434,280 $ - - $ 196,796 $ 102,568
3,874
75,000
199,353
- ' - - 430 1 893
- - - (3,347) 22,991
.181,327
6,661 (697) (8,465) 1111395
444,815 $ (691) $ 185,414 $ 693,527
$(177,249)
Myx�u��
j
Fair Housing
Assistance
HA -10871
S - -
4,190
$ 4,190':
176
$ 176
$ 4,014
CITY OF IOWA CITY, IOWA
BALANCE SHEET
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT GRANT PROGRAMS,
PUBLIC HOUSING ADMINISTRATION
June 30, 1983
ASSETS
Cash and investments
Accounts receivable
Accrued contribution
receivable
Accrued interest
receivable
Development costs
Land, structure
and equipment
Total assets
LIABILITIES
AND SURPLUS
Liabilities:
Accounts payable
Bonds payable
Accrued liabilities
Deferred revenue
Total
liabilities
KC -9033
KC -9033E
KC -9132
Project No.
Project No.
Project No.
IA05-EO22-008
IA05-KO22-001
IA 22-3
$ 221,058
$ 3,112
$ 101;383
221
- -
- -
- -
- -
118,121
3,412
- -
- -
7,102
- -
1,645,946
$ 231,793
S 3,112
$1,865,450.
$ 38,671
$ 3,112
$ 80,411
- -
- -
1,641,849
- -
- -
6,477
86,405
- -
- -
$ 125,076
$ 3,112
$1,728,737
Surplus 106,717 - -* 136,713
Total liabilities
and surplus $ 231,793 $ 31112 $1,865,450
* The Project No. IA05-KO22-001 was cancelled as of June 30, 1983.
-70-
KC-9160
Project No,
IA 22-4
$ 996,218
37,370
$1,033,588
2,174
10031;414;
$1,033,588
$1,033,588
/0 8'%
i
i
CITY OF IOWA CITY, IOWA
STATEMENT OF INCOME AND EXPENSES
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT GRANTPROGRAMS,
PUBLIC HOUSING ADMINISTRATION
HOUSING ASSISTANCE PAYMENTS PROGRAM
Eighteen and Twelve Months Ended June 30, 1983
KC 9033 KC 9033E
P t N
- 71 -
lef7 7
Project No.
rojec o.
IA05-EO22-008
IA05-KO22-001
Twelve
Eighteen
Months Ended
Months Ended
June 30,
dune 30,
1983
1983
Operating income, interest on
S 3,758
$ 628
General Fund investments
Operating expenses:
,Preliminary administrative expense:
$-' 2,250
Prior to ACC
-4;802
After ACC
102,435
— —
Administrative expenses
990
— —
Maintenance and operations
14,718
General expense
829,007
Housing assistance payments
$ 947,150
S 7,052
Total operating expenses
Operating (loss)
S (943,392)
S (6.424)
- 71 -
lef7 7
CITY OF IOWA CITY, IOWA
STATEMENT OF INCOME AND EXPENSES `
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT GRANT PROGRAMS,
PUBLIC HOUSING ADMINISTRATION
PHA OWNED HOUSING
Year Ended June 30, 1983 I.
Operating income: ..,
`:Dwelling.rental-
Interest on General,Fund investments
Other income
Total operating income
Operating expenses:
Administration
Utilities
,..Ordinary maintenance and operation
General expense.
Total operating expenses
Operating income
.
Other charges, interest on notes
and bonds payable
Net (1088)
M&M
KC -9132
Project No.
IA 22-3
$ 46,751
2,076
347
$ 49,174
13.,664
-
i
.852
3,271
6,390
T7 -2 -r-177
$ 24'997
(101,721)
S (76.724)
i'
i
f
/087
CITY OF IOWA CITY, IOWA
ANALYSIS OF SURPLUS
DEPARTMENT OF HOUSING AND
URBAN DEVELOPMENT
GRANT PROGRAMS,
PUBLIC HOUSING ADMINISTRATION
Eighteen and Twelve
II
30, 1983
(Page 1 of 2)
KC -9033
L.
KC -9132
Project No.
Project No.
Project No.
IAOS-E022-008
IA05-K022-001
IA 22-3
Twelve
Eighteen
Twelve
Months
Months
Months
Ended
Ended
Ended
June 30,
June 30,
June 30,
1983
1983
1983
Unreserved surplus:
Balance, as of June 30, 1982
$(4,604,342)
$
$ (7,023)
-Net loss for year ended
June 30, 1983:
,
PHA.Owned Housing
(76,724)
:Housing Assistance Payment,
Program
CITY OF IOWA CITY, IOWA
ANALYSIS OF SURPLUS
DEPARTMENT OF HOUSING AND
URBAN DEVELOPMENT
GRANT PROGRAMS,
PUBLIC HOUSING ADMINISTRATION
Eighteen and Twelve
Months Ended June
30, 1983
(Page 1 of 2)
KC -9033
KC -9033E
KC -9132
Project No.
Project No.
Project No.
IAOS-E022-008
IA05-K022-001
IA 22-3
Twelve
Eighteen
Twelve
Months
Months
Months
Ended
Ended
Ended
June 30,
June 30,
June 30,
1983
1983
1983
Unreserved surplus:
Balance, as of June 30, 1982
$(4,604,342)
$
$ (7,023)
-Net loss for year ended
June 30, 1983:
,
PHA.Owned Housing
(76,724)
:Housing Assistance Payment,
Program
(943,392)
(6,424)
(Provision for) reduction of
reserves for year ended
June 30, 1983:
PHA Owned Housing
(14,495)
Housing Assistance Payments
Program - operating reserve
(51599)
Project account - unfunded
18,523 -(129,656)
Balance, as of June 30, 1983
$(5,534,810)
$ (136,080)
$ (98,242)
- 73 -
lde7
- 74 - 107 —
CITY OF IOWA CITY, IOWA
ANALYSIS
OF SURPLUS
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
GRANT PROGRAMS,
_
PUBLIC HOUSING ADMINISTRATION
- Eighteen and Twelve Months Ended June
30, 1983
j
(Page
2 of 2)
-
KC -9033
KC -9033E
KC -9132
Project No.
Project No.
Project
No.
IA05-EO22-008
IA05-KO22-001
IA 22-3
Twelve
Eighteen
Twelve
Months
Months
Months
i
Ended
Ended
Ended
June 30,
June 30,
June 30,
1983
1983
1983
Reserved surplus - operating reserve:
PHA Owned Housing:
Balance as of June 30, 1982
$ - -
_ -
$
$
- -
_
Provision for operating reserve
:for year ended June 30, 1983
- -
- -
14,495
.-
Balance as of June 30, 1983
S - -
-:S - -
S
14,495
PHA Leased Housing and Housing
- Assistance Payments Program:
Balance as of June 30, 1982
S 85,486
$-
Provision for operating reserve
for year ended June 30, 1983
5,599
- -
- -
Credit to reserve from investment
8,530
-
- -
Balance as of June 30, 1983 .
$ 99,615
$-
Housing Assistance Payments Program -
I�
project account - unfunded:
Balance as of June 30, 1982
$ 883,668
$ - -
$
- -
' Provision for reduction of project
r
account for year ended June 30,
I
1983
(18,523)
129,656
- -
Balance as of June 30, 1983
$ 865,145
$ 129,656
S
- -
Cumulative HUD Contributions:
Balance as of June 30, 1982
$ 3,727,776
$ - -
$
112,841
—
Annual contributions for year
ended June 30, 1983:
PHA Owned Housing
- -
- -
107,619
_
Housing Assistance Payments
Program
948,991
6,424
- -
Balance as of June 30, 1983
$ 4,676,767
$ 6,424
$
220,460
Total surplus
$ 106,717
$ - -
$
136,713
- 74 - 107 —
-. '[ F.2C{i��``'�I^.fv'N.."9 Y<y���'y�!IRJU ♦f n. "i'� .1} `. ii'n:_
[
� �1T.. Y nyi'J> 1 J. FJ~�:YAlii �AI\r' $ J
0-w M+I ON
'-
CITY OF
IOWA CITY, IONA
M1
L l
SCHEDULE OF CASH
RECEIPTS AND DISBURSEMENTS
DEPARTMENT OF TRANSPORTATION GRANT
PROGRAMS
Year Ended
June 30, 1983
Federal
I j
Aviation
Department Of
Urban Maes
Transportation Administration
Administration
Highway Administration
IA -03-0044 6
IA -09-0036
IA -03-0015-1
IA -03-0032
A-19-0047-01
DOT -FM -11-8559
IA DOT/CIRALG
1
Cash balance,
beginning
$ - -
$ - -
$ - -
$ 1,716
$
- -
$ - -
1
Cash receipts;
Federal grant
contributions
167,551
5,353
474,180
- -
11,366
478
Local contributions
68,411
(5,343)
'117,763
- -
- -
4'13
Total
r
s available
$ 235,962
$ 10
$ 591,943
$ 1,716
$
11,366
$ 891
Cash disbursements:
j
i
Administration
$ 59,647
$ 10
$ 3,128
$ - -
$
21,000
$ - 2,064
Capital outlay
282,408
- -
588,815
- -
- -
- -
Total dia-
bursements
$ 342,055
$ 10
$ 591,943
S - -
$
21,000
$ 2,064
Cash balance (deficit),
ending
$(106,093)
$ - -
$ - -
$ 1,716
$
(9,634)
$ (1,173)
L..
i_.
CITY OF IOWA CITY, IOWA _
SCHEDULE OF CASH RECEIPTS AND DISBURSEMENTS
DEPARTMENT OF TREASURY GRANT PROGRAM
Year Ended June 30, 1983
Cash balance, July 1, 1982
Cash receipts:
Federal grant contributions
Other
Total available
Cash disbursements:
Payments to agencies
Capital outlay
Total disbursements
Receipts and beginning cash balance
over disbursements
Transfers (to) other funds
Cash balance, ending
-76-
Federal
L
Revenue
Sharing
16-2-052-003
$139,138
587,986
16,161
j
$743,285
L
$131,515
147,148
$278.663
I
I�
$464,622 t
.II
(383308)
j
$ 81:314
�V 1
CITY OF IOWA CITY, IOWA
SCHEDULE OF CASH RECEIPTS AND DISBURSEMENTS
ENVIRONMENTAL PROTECTION AGENCY GRANT PROGRAMS
Year Ended Tune 30, 1983
i
Grant No.
f
i
f
i
Y-LJVOJV�V4
I ' '
�
1
1
t i
Cash balance (deficit),
t
rk
i
I�
1
I
M
beginning $(101,036)
$(384,009)
6
11 �I
CITY OF IOWA CITY, IOWA
SCHEDULE OF CASH RECEIPTS AND DISBURSEMENTS
ENVIRONMENTAL PROTECTION AGENCY GRANT PROGRAMS
Year Ended Tune 30, 1983
i
Grant No.
-77-
/o 'R -j
r I
-. ..
f
v..v rr
Y-LJVOJV�V4
I ' '
�
1
1
t i
Cash balance (deficit),
f
rk
E
I�
1
I
M
beginning $(101,036)
$(384,009)
$(117,628)
$ (2,450)
Cash receipts:
Federal grant contributions 107,036
393,131
418,300
129,000
State subvention
1,652
Local contributions
(9,453)
120,373
44,842
i+
Other --
7,362
Total available $ - -
$ 8,683
$421,045
S 171,392
.,
Cash disbursements,
capital outlay, - -
8,683
466,451
179,368
f
Cash balance (deficit),
I�
ending $ - -
$ - -
$ (45,406)
*.Also; includes an Iowa Department of Environmental Quality
Grant No. C7190830.-02:for
i
$63,300.
-77-
/o 'R -j
r I
r �
f
I ' '
�
1
1
t i
3
f
rk
E
I�
1
I
M
-77-
/o 'R -j
r I
CITY OF IOWA CITY, IOWA
i
SCHEDULE OF CASH RECEIPTS AND DISBURSEMENTS
IOWA DEPARTMENT OF TRANSPORTATION GRANT PROGRAMS
PUBLIC TRANSIT DIVISION
Year Ended June 30, 1983
RPT -3715(004) -
RPT -3715 93-52-01
(003)- 6 IA -09-8010- IA -09-8011-
93-52-01 IA -05-4062 FY82 FY83
Cash balance (deficit),
beginning
$
(124,402)
$
- -
$
2,665
$'
- -
'-
Cash.receipts: --
Federal grant contributions
111,630
8,155
i
State subvention
Local,contributiona
- -
515,700
19,407
Othei,
12,772
757,600
(11,894)
-"-
Total available
S
- -
$1,273,300
$
- -
$
27,562
Cash'. -disbursements:'.
$_
- -
S
25,371
Capital outlay
- -
2,427
- -
-
'37,195
Operations
- -
1,467,502
- -
-'-
Total disbursements
$
- -
$1,495,300
$
- -
$
37,195
i
Cash balance (deficit),
ending
$
- -
$
(222,000)
$
- -
$
(9,633)
r
j
i
L
iR
-78-
—
7
IM
Grant No.
State
RPT -3715 Transit.
(002)- Assis tance
93-00-C1 00251 00125 00406 0490 1983
$ (4,053) $ $ $
123,815
15,161 14,730 2,029 17,998 137,940
$ 149,952 $ 15,161 $ 14,730 S 2,029 S-17,998 $ 137,940
149,952 15,161 14,730 2,029 17,998
137,940
$ 149,952 $ 137,940
— 79 —
le 87
CITY OF IOWA CITY, IOWA
SCHEDULE OF CASH RECEIPTS AND DISBURSEMENTS
IOWA OFFICE FOR PLANNING AND PROGRAMMING GRANT PROGRAM
Year Ended June 310, 1983
Cash balance (deficit), beginning
Cash receipts --
State subvention
Local contributions
Total available
Cash disbursements, operations
Cash balance"(deficit), ending
Grant No.
87-2-10-EL18 87-3-10-EL10
85-3-10-EL11
-Year EndedJune30
1983-_
S (1,489) $
1,489 12,722
- - 24,395
1,126
$ - - $ 37,117
$ 1;126
- - 38,607
3,755
$ - - $ (1490)
$ 2 629)
OEM
1087 -
!r
rl
�_
LJ
CITY OF IOWA CITY, IOWA
PROPERTY TAX LEVIES AND COLLECTIONS
ASSESSED VALUE OF TAXABLE PROPERTY
Assessment
Collection
Real
Personal
R.R. Utility
Delinquent
Monies
Total As A %
Assessment
Collection
Total
Current Tax
X Of Levy
Tax
Total Tax
Of Current
Date
Year
Tax Levy
Collections
Collected
Collections
Collections
Levy
1472
1973
$3,134,947
$3,114,393
99.3%
$ 51,743
$3,166,136
101.0%.
1973
1975*
5,427,059
5,378,747
99.1
15,576
5,394,323
99.4
1974
FY76
4,148,714
4,153.463
101.1
40,380
4,193,843
101.8
197.5,,.
FY77
4,712,465
4,710,074
99.9
32,080
4,742,154
100.6
1975
FY78
4,955,262
4,969.801
100.3
44,823
5,014,624
101.2
,.1977
FY79
5,676,460
5,607,321
98.8
28,229
5,635,550
99.3
1978
FY80
6,267,062
6,233,220
99.6
37,693
6,270,913
100.1
1979
FY81
7,463,393
7,393,546
99.1
48,656
7,4420202
99.7
1980,,.;-
FY82
7,802,216
7,782,739
99.8
84,947
7,867,686
100.8
1981
FY83
8,727,383
8,654,313
99.2
114,446
8,768,759
100.5
ASSESSED VALUE OF TAXABLE PROPERTY
Assessment
Collection
Real
Personal
R.R. Utility
Total Assessed
Monies
Date
Year
Property
Property
Property
Valuation
And Credits
Total Value
1974
FY76
$ 82,244,844
$ 8,390,355
$ 5,062,620
$ 95,697,819
$ 95,802
$ 354,532,169
1975
FY77**
379,504,175
30,946,885
20,680,850
431,131,910
29,080
431,160,990
1976
FY78
390,559,758
31,098,091
22,334,309
443,992,158
28,453
444,020,611
1977
FY79
409,890,264
31,668,916
24,907,900
466,467,080
28;416
466,495,496
1978
FY80
483,948,173
31,127,990
28,861,094
543,937,257
28,468
543,965,725
1979
FY81
559,523.830
31,127,903
33,084,617
623,736,350
28,416
623,764,766
1980
FY82
767,086,636
31,127,990
34,146,308
832,360,934
28,416
832,389,261
1981
FY83
847,141,799
31,127,919
38,363,617
916,633,335
28,416
916,661,751
1982
FY84
883,373,293
31,127,911
46,478,856
960,980,060
28,416
961,008,476
1983
FY85
1,038,154,224
31,127,903
55,373,595
1,124,655,722
27,620
1,124,683,342
* Eighteen month period ended June 30, 1975. Later periods are on a June 30 fiscal year basis and earlier
periods are on a calendar year basis.
** Assessed value changed from 27% to 10OX of actual value.
C
i
CITY OF IOWA CITY, IOWA
Ratio Of Net
Bonded Debt To
Assessed Value
.0537 to 1
.0117 to 1
.0097 to 1
.0081 to 1
.0110 to l
.0204 to 1
.0141 to l
.0146 to 1
.0126'to 1'
.0119 to 1
Per Capita
$265.30
10.10
12.37
$287.77
$22,267.43
Net Bonded
Debt
Per Capita
$'107,70,'
105.84,
'90.36
79.49,.
124.96
251 58 '
232 89,
A5.09
238.97
265.30-
0
■
RATIO OF NET GENERAL BONDED DEBT
VALUE AND NET BONDED DEBT PER CAPITA
TO ASSESSED
'
Assessment
Gross Debt Due
Assessed Value Bonded Debt And Unpaid
Net
Bonded Debt
Date
Population
1974.
47,744
$ 95,697,819 $
- -
5,142,000 $ - -
$ 5,142,000
5,053,000
1975;
47,744
431,131,910
5,053,000 - _
4,314,060
4,314,000
1976,.
47,144
443,992,158
466,467,080
- _
3,795,000
3,715,000
1977,:
1978
47,744
47,744
543,937,257
- -
5,966,000 - -
5,966;000
12,707,000
1979
50,508
623,736,350
12,707,000 _ _
11,763,000
1980;
50,508,.
832,360,845 .11,763,000
916,633,335
- _
13,389,000
13,389,000
1981
1982
50,508
50,568
961,008,476
12,071,000 1,000
50,000
12,070,000
13,400,000
1983
50,508
1,124,683,342
13,450,000
COMPUTATION OF DIRECT AND OVERLAPPING
DEBT
June 30, 1983
% Applicable
Net Debt
Unit Outstanding
To This Iowa City
Governmental Share
Name of
Governmental
City of
Iowa City
13,4GO 000
$13,4
100.00%
50.99
$13,400,000
509,900
Johnson
County
1,000,000
Iowa City Community
School 900,000
69.41
6241690
District
Total
$15,300,000
$14 534,590
Per capita
assessed
value
Ratio Of Net
Bonded Debt To
Assessed Value
.0537 to 1
.0117 to 1
.0097 to 1
.0081 to 1
.0110 to l
.0204 to 1
.0141 to l
.0146 to 1
.0126'to 1'
.0119 to 1
Per Capita
$265.30
10.10
12.37
$287.77
$22,267.43
Net Bonded
Debt
Per Capita
$'107,70,'
105.84,
'90.36
79.49,.
124.96
251 58 '
232 89,
A5.09
238.97
265.30-
0
■
y.,,. we .a.r`a. ..,,
:_ .. ,.,...
,.. -..... _. ...
,,..:. .-..
•�rr�`;,
F y.�
4
01.d y"
y."
PON
onyy y�
No
gyp,
�p
CITY OF IOWA
CITY, IOWA
PROPERTY TAX
RATES - ALL OVERLAPPING GOVERNMENTS
PER $1,000 ASSESSED VALUATION
Basic
Iowa City
County
Ratio Of
Collection
School
School
City Of
Johnson
Area
Iowa City
Year
District
Levy
Iowa City
County
School
Total
To Total
I
1973
74.931*
- -
38.073
17.732
1.508
136.116**
28.0
FY/75***
68.318
- -
42.304
18.259
1.507
134:221**
31.5
--I
FY/76
57.253
- -
42.751
22.515
1.938
124.641**
34.3
FY/77****
14.927
- -
10.951
4.381
.483
30.742
25.6
FY/78
15.140
- -
11.096
4.500
.406
31.142
35.6
I
� FY/79
14.850
--
12.079
4.997
.416
32.342
37.3
w
i' FY/80
13.456
11.432
5.194
.416
30.498
37.5
FY/81
13.508
= =
12.515
5.290
.407
31.720
39.5
FY/82
13.665
- -
12.241
6.185
.414
32.505
37.7
FY/83
13.657
- -
12.640
5.526
.466
32.289
39.1
* Basic school levy combined by law in 1972 with school district levy.
** Includes mill levy for Joint County School Board not included elsewhere.
*** Eighteen month period ended June 30, 1975. Later periods are on a June 30 fiscal year basis, earlier
periods are on a calendar year basis.
**** Changed from mills to dollar/actual valuation amounts.
CITY OF IOWA CITY, IOWA
RATIO OF ANNUAL DEBT SERVICE EXPENDITURES FOR
GENERAL BONDED DEBT TO TOTAL GENERAL EXPENDITURES
Ratio Of
Debt Service
To General
Expenditures
.110 to 1
.078 to 1
.121 to 1
.109 to 1
.121 to 1
.122 to 1
.117 to 1
.099 to 1
.136 to I-
.135 to 1,
General expenditures are those made out of the General and Debt Service Funds.
* Eighteen month period ended June 30, 1975. Later periods are on a June 30 fiscal
year basis, :.earlier periods are on a calendar year basis.
** Accrual basis.
-84-
I
ti
Total
Total General
Year
Principal
Interest
Debt Service
Expenditures
1973
$ 439,000
$202,900
$ 641,900
$ 5,809,596
1975*
489,000
321,538
810,538
10,430,585
FY76*
739,000
203,482
942,482
7,801,892
FY77
804,000
183,356
987,356
9,048,699
FY78
844,000
272,351
1,116,351
9,200,611'
FY79
1,009,000
282,755
1,291,755
10,562,990
FY80**
723,890
514,956
1,238,846
10,567,006
FY81**
698,900
493,742
1,192,642
12,024,469
FY82**
1,010,350
513,322
1,523,672
11,228,398
FY83**
1,036,713
558,640
1,595,353
11,843,546
Ratio Of
Debt Service
To General
Expenditures
.110 to 1
.078 to 1
.121 to 1
.109 to 1
.121 to 1
.122 to 1
.117 to 1
.099 to 1
.136 to I-
.135 to 1,
General expenditures are those made out of the General and Debt Service Funds.
* Eighteen month period ended June 30, 1975. Later periods are on a June 30 fiscal
year basis, :.earlier periods are on a calendar year basis.
** Accrual basis.
-84-
I
ti
I
CITY OF IOWA CITY, IOWA
SUMMARY OF BONDED INDEBTEDNESS
DEBT SERVICE REQUIREMENTS TO MATURITY (INCLUDING INTEREST)
June 30, 1983
Year
Special
Housing
Ended
General
Capital
Assessment
Revenue
Authority
June 30
Obligation
Leases
Bonds
Bonds
Bonds
Total
1984
$ 2,076,900
$ 8,459
$ 65,000
$ 725,108
$ 118,121
$ 2,993,588
1985
2,311,250
8,459
61,500
713,698
118,122
3,213,029
1986
2,203,025
5,639
58,000
715,360
118,121
3,100,145
1987
2,118,250
- -
54,500
644,443
118,121
2,935,314
1988
2,032,500
- -
56,000
743,905
118;122
2,950,527
1989
1,946,450
- -
52,000
677,617
118,121
2,794,188
1990
1,484,900
- -
48,000
707,831
118,121
2,358,852
1991
1,408,100
- -
44,000
636,245
118,122 '
2,206,467.
1992
1,330,900
- -
- -
638,612
118,121
2,087,633
1993
352,200
- -
- -
595,463
118,121
1,065;784
1994
326,400
- -
- -
557,559
118,122
1,0021081
1995
- -
- -
- -
554,452
118,121
672,573
1996
- -
- -
- -
450,090
118,121
568,211
1997
- -
- -
- -
452,865
118,122
570,987
1998
- -
- -
- -
449,503
118,121
567,624
1999
- -
- -
- -
450,002
118,121
568,123.
2000
- -
- -
- -
453,705
118,122
571,827
2001
- -
- -
- -
455,422
118,121
573,543
2002
- -
- -
- -
455,369
118;121
573,490
2003
- -
- -
- -
453,538
118,122
571,660
2004
- -
- -
- -
454,850
118,121
572,971
2005
- -
- -
- -
- -
118,121
118,121
2006
- -
- -
- -
- -
118,122
118,122
2007
- -
- -
- -
- -
118,121
118,121
2008
- -
- -
- -
- -
118,121
118,121
2009
- -
- -
- -
- -
118,122
118,122
2010
- -
- -
- -
- -
118,121
118,121
2011
- -
- -
- -
- -
118,121
118,121
2012
- -
- -
- -
- -
118,122
118,122
2013
- -
- -
- -
- -
118,121
118,121
2014
- -
- -
- -
- -
118,121
118,121
2015
- -
- -
- -
- -
118,122
118,122
2016
- -
- -
- -
- -
118,121
118,121
2017
- -
- -
- -
- -
118,121
118,121
2018
- -
- -
- -
- -
118,122
118;122
2019
- -
- -
- -
- -
118,121
118,121
2020
- -
- -
- -
- -
118,121
118,121
2021
- -
- -
- -
- -
118,122
118,122
2022
- -
- -
- -
- -
118,121
118,121
$17,590,875
$ 22,557
$439,000
$11,985,637
$4,606,732
$34,644,801
-85 -
/087
■
ff
CITY OF IOWA CITY, IOWA
SCHEDULE OF REVENUE BOND COVERAGE
June 30, 1983
Parkinz Revenue
Sever Revenue
1973
$ 495,713
$ 245,036
Net Revenue.
$ 40,000
$ 54,408
$ 94,408
2.7%
1975*
785,097
Available For
Debt Service
Requirements
Year
Revenue
Expense
Debt Service
Principal Interest
Total
Coverage
1973
$ 272,333
$ 73,334
$ 198,999
$ - -
796,949
400,480
1975*
425,827
104,170
321,657
- -
1978
855,256
1976
320,494
64,931
255,563
- - - -
-
- -
1977
571,060
88,822,
452,238
- -
95,833
4.5
6.5
1978
574,708
109,592
465,116
- -
42,786
97,786
1979
553,675
119,946
433,729
- -
60,000
40,771
1980**
661,389
133,344
528,045
- - 371,222
371,222
1.4
1981**
877,595
355,284
522,311
- - 342,665
342,665
1.5
1982**.
1,059,477
550,285
509,192
- - 342,665
342,665
1.5
1983
1,132,348
766,147
366,201
105,000 335,483
440,483
.8,
Sever Revenue
1973
$ 495,713
$ 245,036
$ 250,677
$ 40,000
$ 54,408
$ 94,408
2.7%
1975*
785,097
446,819
338,278
80,000
78,960
158,960
2.1
1476
672,893
349,189
323,704
45,000
49,960
94,960
3.4
1977
796,949
400,480
396,469
50,000
49,787
99,787
4.0
1978
855,256
393,529
461,727
50,000
47,222
97,222
4.7
1979
947,758
515,847
431,911
50,000
45,833
95,833
4.5
6.5
1980**
1,229,279
590,120
639,159
55,000
42,786
97,786
2.0
1981**
1,182,345
644,305
538,040
60,000
40,771
100,771
5.3
1982**
1,457,774
793,009
664,765
60,000
38,664
98,664
6.7
1983
1,878,861
751,993
1,126,868
65,000
40,698
105,698
10.7
Water Revenue
1973
$ 872,590
$ 549,152
$ 323,438
$105,000
$124,446
$229,446
1.4%
1975*
1,419,302
853,170
566,132
125,000
166,927
291,927
1.9
1976
1,190,176
735,199
454,977
130,000
101,072
231,072
2.0
1977
1,230,955
786,926
444,029
140,000
99,195
239,195
1.9
1978
1,392,589
947,120
445,469
145,000
90,482
235,482
1.9
1979
1,381,403
919,577
461,826
170,000
73,649
243,649
1.9
1980**
1,537,853
957,886
579,967
217,308
70,628
287,936
2.0
1981**
1,489,452
1,160,139
329,313
188,357
62,526
250,883
1.3
1982**
1,688,060
1,257,071
430,989
225,000
53,637
278,637
1.5
1983
1,688,334
1,272,607
415,727
204,000
45,728
249,728
1.7
* Eighteen
month period
ended June 30, 1975.
Later periods are on a
June 30
fiscal
year
basis, earlier
periods are
on a calendar year basis.
** These
fiscal years
revenue and
expenses are
reported on
the accrual basis,
prior
years
are cash basis.
- 86 -
CITY OF IOWA CITY, IOWA
MISCELLANEOUS STATISTICAL DATA
rj
Date of incorporation
:a
r
I
I
�r
C
Building permits - FY83:
F
Permits issued
t
i
I!
r
Number of stations
{
Number of employees
�i
CITY OF IOWA CITY, IOWA
MISCELLANEOUS STATISTICAL DATA
-87-
April 6, 1853
Manager/council
13,846 acres
573
$39,290,335
3
50
1
61
29
1
524.3
3
1
449 permanent
235 temporary
7,987
10,091
11,267
15,340
17,182
27,212
33,443
46,850
50,508
/0 87
rj
Date of incorporation
:a
Form of government
I
I
Area
19.10
Building permits - FY83:
1920
Permits issued
t
Estimated cost
f
Fire protection:
Number of stations
{
Number of employees
1960
Police protection:
Number of stations
tttt
1980
Number of employees
j'.
b
Recreation:
r
>�
Number of parks
i e
Mini parks
Number of acres
�z
Number of swimming pools
i
e.
Cemetery
i
Employees as of June 30, 1983
-87-
April 6, 1853
Manager/council
13,846 acres
573
$39,290,335
3
50
1
61
29
1
524.3
3
1
449 permanent
235 temporary
7,987
10,091
11,267
15,340
17,182
27,212
33,443
46,850
50,508
/0 87
j t
Population:
I
I
1900
19.10
1920
1930
1940
1950
1960
1970
tttt
1980
j'.
b
r
z II
i e
�z
i
e.
-87-
April 6, 1853
Manager/council
13,846 acres
573
$39,290,335
3
50
1
61
29
1
524.3
3
1
449 permanent
235 temporary
7,987
10,091
11,267
15,340
17,182
27,212
33,443
46,850
50,508
/0 87
- 88 —
107
...........
CITY
OF IOWA CITY, IOWA
MISCELLANEOUS STATISTICAL DATA
Major employers (includes full
and pakt-time,employees):
University,of Iowa
18,773
Iowa City Community Schools
1,080
Veterans Administration Hospital
1,040
Sheller Globe
1,032
Mercy Hospital
800
American College Testing
570
Owens Brush
500
City of Iowa City
467
Proctor and Gamble
450
National Computer Systems
390
Twelve largest taxpayers:
Taxable Valuation
Proctor and Gamble
16,945,332
James & Loretta Clark & Pentacrest Garden
13,859,641
hti
Old Capitol Center Partners
10,272,976
Owens Brush
10,186,137
American.College Testing
9,402,990
National Computer Systems
7,960,633
Sheller Globe
6,340,316
N.J. Heinz
6,167,644
Seville Inc.
5,821,301
Moore Business Forms
5,480,626
Southgate & Braverman Development
5,093,691
Sycamore Investors
4 470 680
Total
5101,9 t ff
Elections:
Last general election 1980:
Registered voters
62,110
Number of votes cast
43,382
Percentage voting.
69.9%
Ii
Last municipal election 1981:
Registered voters
33,109
Number of votes cast
8,519
hr
Percentage voting
25.7%
to
- 88 —
107
CITY OF IOWA CITY
SCHEDULE OF INSURANCE IN FORCE
Insurance Company
Liability and property:
Western Casualty S Surety
Company
Twin City Fire Insurance Company
Vanguard Underwriters Insurance
Company
Imperial Casualty 6 Indemnity
Company
National Aviation Underwriters
Hartford Insurance Company
Hartford Insurance Company
Boilers and machinery:
Hartford Insurance Company
Fidelity bonds:
Hartford Insurance Company
U.S. Fidelity b Guaranty Company
Transamerica Insurance Company
Employee benefits:
Manufacturers Life Insurance Co.
Northwestern National Insurance
Company
Blue Cross/Blue Shield of Iowa
* Subject to audit
** Cost Plus Plan
Type of Coverage
Comprehensive general liability, vehicle
liability and physical damage, non -licensed
vehicular equipment physical damage''
Excess coverage over and above vehicle,`
comprehensive general, public official,
police professional, worker's compensation,
airport liability
Public official liability
Police professional liability
Airport liability'and hangarkeeper's :liability
Real and personal property, City buildings
Data processing equipment
Boilers, City buildings
Public employees blanket bond, City Treasurer
and Finance Director bonds
Airport Commissioners (4)
Airport Commissioner (1)
Group life
Worker's Compensation
Group health
-89 -
I!
_ la
Limits Of Coverage
i J
Vehicle liability - $1,000,000/occur.
General Liability-$500,000/occur.;
1 $500,000 annual aggregate
W $10,000,000/occur.; $10,000,000 annual aggregate
1
1 '
3 � Based on employee's annual salary
,
II N/A
Basic medical and hospital services; major medical
$1,000,000/occur.; $1,000,000 annual aggregate
�
�I
$500,000/occur.; $1,000,000 annual aggregate
M
Airport liability-$1,000,000/occur.
Hangarkeeper's-$1,000,000/aircraft;
$1,000,000/occur.
$41,780,340 (value)
$817,010 (value)
�
$1,000,000/accident
r
('�
$50,000 honesty blanket
$4001000/Finance
$
!
r;
$400,000/City Treasurer;
Director
$1,000/person
I'
$1,000/person
1
1 '
3 � Based on employee's annual salary
,
II N/A
Basic medical and hospital services; major medical
Term Of
Policy
6/83 thru
6/84
6/83 thru
6/84
2/83 thru
2/84
6/83 thru
6/84
4/83 thru
4/84
6/83 thru
6/84
6/83 thru
6/84
6/83 thru
6/84
6/83 thru
6/84
Various
3/78 thru
4/84
1/83 thru
1/84
1/83 thru
1/84
12/82 �hru
12/83
Annual
Premium
$130,842*
9,000
7,648
9,422
3,960
33,862
948
2,658
4,619
20,802
79,071*
i
364,338**
I
log,
�
M
M
-90-
Term Of
Policy
6/83 thru
6/84
6/83 thru
6/84
2/83 thru
2/84
6/83 thru
6/84
4/83 thru
4/84
6/83 thru
6/84
6/83 thru
6/84
6/83 thru
6/84
6/83 thru
6/84
Various
3/78 thru
4/84
1/83 thru
1/84
1/83 thru
1/84
12/82 �hru
12/83
Annual
Premium
$130,842*
9,000
7,648
9,422
3,960
33,862
948
2,658
4,619
20,802
79,071*
i
364,338**
I
log,
Cable •Industry,
Cities Reach
Compromise on
Deregulation
By Michael Isikoff
WUM1NeIon PwteWfWllta
The cable industry and represent-
companies charge their subsaiders,
itives for cities said yesterday that
but not until four years from the
they have reached a compromise on
date of engetment It ii abu designed
legislation that would deregulate the
to make it "der for the able cam -
fees charged by cable companies; but
-parties to set renewal of their adu-
rbaintain major controls over the.
sive bol franchiea-.a prorses that
arms by local government& .
has often been aonducfad in a highly
:The. sgreement, reached after
drngd 'political atmasphero--by
more tan four montls'of riegotia-
establishing broad federal slanderds
tion between- the. two parties, sig•
that the firms must meet '
' riifcently improves the chances that
These standards would.require,.
i able bill will dear the Congress
cebk,osppasis'toiibow thatVW"
this -year.
were taking "reasonable" steps . to
House' Energy and Commerce
meet the future needs of a ow -u.
Committee Chairmen John D. Din.
nity, "taking into aocormt, the soar
gall (D -Mich.), who had asked the
of doing a.
two parties to negotiate their differ-
George Groes, director of federal
ences, said M plane to bring the
relation for the Natiairl'I.eagrre of
agreement before his panel late this;
Cities, uW the industry had origi-
month.
nelly, sought a measure that WNW -
"I intend to support it as a reason•
virtually guarantee companies auto -
able and responsible compromise ar- .
uratic renewal$ . of their licenses '
rived at in good faith by the princi•
Grqusaid thecompromise provision
pal parties in interei ° Dingell said.
is rvery similar to what tion an too
The agreement was described by
day. We a big victory.'
some congressional staffers as con-
The legislation deo would alloy
taining a number of key protections
local governments to continue to ooh -
sought by such grodim as, the Na-
lett a blow= fee amounting to no
tional League of Cities and the U.S.
more then 5 percent of a able cam. '
Conference of Mayors in their long-
pany's groes revenue, with no resuic-
running dispute with the National
tion on how the governments spend
I`tMfimd$tlie7loollett"•"M" 'r
Cable Television Association over
how -to regulate the increasingly
Currently, the Federal 'Commu
troubled industry.
nications Commission hes s loosely
The compromise would lift local
enforced regulation that places a 3
regulation of the monthly fees cable
percent cap oa franchise fees that
companies charge their subscribers,
can be increased to 5 percent if the
cities they need the extra money
to the sets of regulation.
cover
CITY OF IOC/ A
CIVIC CENTER 410 E. WASHINGTON ST. IOWA CITY, IOWA 52240
CITY
(319) 356-5000
PRESS RELEASE
Date: May 31, 1984
Contact: Marianne Milkman
Associate Planner
Dept. of Planning & Program Development
356-5245
Re: Preliminary Information on 1984 Rental
Housing Survey
A survey of multi -family housing units in rental complexes containing
three or more units was carried out during the last week of March and
first week of April 1984. Data was gathered on the size and number of
units, number of vacancies, rents, age, location and size of the complex.
Preliminary analysis of the data provides the following information:
- Total number of units surveyed in Iowa City, Coralville and
University Heights was 5,312, approximately 59 percent of all
units in the area.
- The overall vacancy rate for the area was 4.3% as compared with
1.6% in 1982.
- Vacancy rates in Iowa City were 2.4% for units located within
one mile of the Pentacrest, and 4.7% for units beyond this one
mile radius. (Comparable vacancy rate figures from the 1982
survey are 0.3% and 2.2%.)
- The vacancy rate in Coralville was 6.6% as compared to 3.2% in
1982.
1
2 �.
' - Mean customary rents (including shelter, water and sewer, and
heat) for various sizes of apartments were:
Unit Size 1984 1983
Efficiency $214 $179
One bedroom $282 $287
_< Two bedroom $382 $393
a;
r' Three bedroom $531 $590
t
is
Four bedroom $577 N/A
F
t.
(Rent figures are not adjusted for inflation.)
E.
Further analysis of the data is currently underway and a complete report
will be available in the summer.
From: Administrative Offices
-0-
i