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HomeMy WebLinkAbout1984-07-03 Council minutesCOMPLETE DESCRIPTION OF COUNCIL ACTIVITIES JULY 3, 1984 Iowa City Council reg. mtg., 7/3/84 7:30 P.M. at the Civic Center. Mayor McDonald presiding. Councilmembers present: Ambrisco, Baker, Dickson, Erdahl, McDonald, Zuber. Absent: Strait. Staffinembers present: Berlin, Helling, Jansen, Karr, Franklin, Davidson, Karr, Hencin, Vitosh. Council minutes tape recorded on tape 84-052, Side 2, 302 -End; 84-055, Side 1 & Side 2, 1 -End; 84-056, Side 1, 1-423. Moved by Ambrisco, seconded by Dickson, that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as amended: Approval of Official Council Actions of the regular meeting of 6/19/84 and the special meeting of 6/21/84, as published, subject to correction, as recommended by the City Clerk. Minutes of Boards and Commissions: Urban Environment Ad Hoc Committee - 5/31/84; Charter Review Comm. -6/11/84. Permit Motions and Resolutions: Approving Class B Beer Permit and Sunday Sales for H.H.I.C. Corp. dba The Hungry Hobo, 517 S. Riverside Dr. Approving Special Class C Beer -Wine License for Pamela Jo Gaines dba The Kitchen, 9 S. Dubuque Street. Approving Class C Sunday Sales Permit for Clyde R. Seaton dba Seaton's Cash & Carry Market, 1331 Muscatine Avenue. Approving Class C Liquor License and Sunday Sales for Vito's of Iowa City, Inc. dba Vito's, 118 E. College Street. RES. 84-169, Bk. 83, pp. 554-556, ISSUING CIGARETTE PERMITS. Petition: Suspension or remission of taxes on account of age for Opal D. Hochstetler. Correspondence: Memo from the Historic Preservation Commission regarding the proposed North Side Commercial Historic District. Philip A. Leff, representing the Evangelical Free Church of Coral- ville, regarding extending sanitary sewer to property abutting Taft Speedway, referred to Public Works Director for a report. David G. Jenkins of the Evangelical Free Church making a correction to Mr. Leff's letter, referred to the Public Works Director. Sonia Ettinger regarding the proposed mini liquor store in downtown Iowa City, referred to the City Mgr, for reply. Council of Elders expressing appreciation for the opportunity to attend the 1984 Governor's Conference. Letters objecting to the application for an outdoor beer garden at Gabe's Tavern from: Dr. Vernon P. Varner; Representatives of residents of Ecumenical Towers; Dennis G. Visser; W.W. Morris, President, Ecumenical Housing Corporation. Memo from the Traffic Engineer regarding stop sign on Plaen View Drive at Mormon Trek Boulevard. Application for use of Streets and Public Grounds: Coralville Water Ski Club for permission to have a water ski show on the Iowa River on 6/16/84, denied. Coralville Water Ski Club for permission to have a water ski show on the Iowa River on 9/1/84, denied. Mr. Wayne Pence to conduct a roadblock at the intersection of Dubuque and Park Road to solicit funds for MDA on 7/21/84 and 7/22/84 from 9:00 A.M. COUNCIL ACTIVITIES JULY 3, 1984 PAGE 2 until 6:00 P.M., denied. Mary Adams -Lackey to hold the Sun Run '84 on 6/24/84, approved. Sherry L. King to have a Father's Day Run on 6/17/84, approved. Lynn VanDeventer to drive an antique fire truck in the downtown area and to hand out albums as a promotion for KRUI on 6/23/84, approved. Jim Hess for the use of Blackhawk Minipark on 6/29/84 and 6/30/84 to sell used books to raise funds for the Science Fiction League of Iowa Students, approved. Kathy Mitchell for the use of Blackhawk Minipark on 6/16/84 for a bake sale to benefit Children's Action for Nuclear Disarmament, approved. United Action for Youth for the use of Blackhawk Minipark on 6/15/84 for a bake sale, approved. Affirmative roll call vote unanimous, 6/0, Strait absent. The Mayor declared the motion carried. Moved by Erdahl, seconded by Dickson, approving beer garden for EECI1, Inc. dba GABE'S, 330 E. Washington. The following individuals appeared for discussion: Dr. W.W. Morris, Ecumenical Towers; Charles Christiansen; Dennis Visser; Rachel Dennis; Vernon Varner; Peggy Parradee; Caroline Dieterle; Eugene Miller; Carol deProsse. Moved by Erdahl, seconded by Dickson, to accept the correspondence from Letha Chamberlin and Richard Watt and the memo from Deputy Police Chief Stock. The Mayor declared the motion to accept the correspondence carried unanimously, 6/0, Strait absent. Individual Councilmembers expressed their view re the beer garden. After discussion, the Mayor declared the motion to approve the beer garden for Gabe's carried, 5/1, with the following division of vote: Ayes: Baker, Dickson, Erdahl, McDonald, Zuber. Nays: AmbriSCO. Absent: Strait. Moved by Ambrisco, seconded by Zuber, to set a public hearing on 7/31/84, on amendments to the Zoning Ordinance to bring the Iowa City Municipal Code into compliance with recent State legislation regarding manufactured housing. The Mayor declared the motion carried, 6/0, Strait absent. The City Mgr. announced that Item No. 19 regarding supplemental taxi service contract would be deferred until July 17, 1984, as per Council discussion on July 2, 1984 Moved by Ambrisco, seconded by Baker, to set a public hearing on 7/31/84, on an ordinance to rezone property at 624 South Gilbert Street from CI -1 to CC -2. The Mayor declared the motion carried unanimously, 6/0, Strait absent. R public hearing was held on an ordinance to amend the Tree Regula- tions, Section 36-72 of the Zoning Ordinance. Staffinember Franklin present for discussion. Moved by Ambrisco, seconded by Dickson, to accept the correspondence from Emile Rubright, Project Green and Jim Maynard, Project Green. The Mayor declared the motion carried unanimously, 6/0, Strait absent. Moved by Dickson, seconded by Zuber, to continue the public hearing at the 7/17/84 Council meeting. The Mayor declared the motion carried unanimously, 6/0, Strait absent. COUNCIL ACTIVITIES JULY 3, 1984 r PAGE 3 A public hearing was held on an ordinance to amend the off-street parking requirements to include provisions for traffic islands. No one appeared. Moved by Erdahl, seconded by Zuber, to continue the public hearing at the 7/17/84 Council meeting. The Mayor declared the motion carried unanimously, 6/0, Strait absent. A public hearing was held on an ordinance to amend the definition section of the Zoning Ordinance to include a definition of planting area. No one appeared. Moved by Erdahl, seconded by Zuber, to continue the public hearing at the 7/17/84 Council meeting. The Mayor declared the motion carried unanimously, 6/0, Strait absent. Moved by Zuber, seconded by Dickson, to defer indefinitely considera- tion of a resolution approving the preliminary and final plat of Amhurst Subdivision. The Mayor declared the motion carried unanimously, 6/0, Strait absent. Moved by Zuber, seconded by Dickson, that the ordinance to vacate a portion of Melrose Avenue right-of-way east of Byington Road, be given second vote for passage. Affirmative roll call vote unanimous, 6/0, Strait absent. The Mayor declared the motion carried. Moved by Zuber, seconded by Ambrisco, that ORD. 84-3191, Bk. 23, pp. 168-172, AMENDING THE OFF-STREET PARKING DESIGN STANDARDS AND LOCATIONAL REQUIREMENTS TO EXEMPT SINGLE-FAMILY DWELLINGS (INCLUDING ZERO LOT LINE AND TOWNHOUSE UNITS) AND DUPLEXES, be passed and adopted. Affirmative roll call vote unanimous, 6/0, Strait absent. The Mayor declared the ordinance adopted. A public hearing was held on Iowa City Transit's UMTA Section 3 Application For a Grant To Purchase Six New Buses. No one appeared. A public hearing was held to receive citizen comments on a proposed Program Description and Application for 1984 Rental Rehabilitation Grant Funds. Karen Kubby and Roger Boyles appeared for discussion. Moved by Erdahl, seconded by Ambrisco, to adopt RES. 84-170, Bk. 83, pp. 557-558, AUTHORIZING THE FILING OF A PROGRAM DESCRIPTION FOR 1984 RENTAL REHABILITATION GRANT FUNDS IN THE AMOUNT OF $71,500 UNDER SECTION 17 OF THE UNITED STATES HOUSING ACT OF 1937, INCLUDING ALL UNDERSTANDINGS AND CERTIFICATIONS CONTAINED THEREIN, AND DESIGNATING THE CITY MANAGER AS THE AUTHORIZED CHIEF EXECUTIVE OFFICER FOR THE GRANT. Affirmative roll call vote unanimous, 6/0, Strait absent. The Mayor declared the resolu- tion adopted. A public hearing was held on Plans, Specifications, Form of Contract and Cost Estimate for the Construction of the Reinforced Concrete Box Culvert at First Avenue and Northeast Branch of Ralston Creek. No one appeared. Moved by Zuber, seconded by Ambrisco, to adopt RES. 84-171, Bk. 83, p. 559, ADOPTING PLANS, SPECIFICATIONS, FORM OF CONTRACT AND COST ESTIMATE FOR THE REINFORCED CONCRETE BOX CULVERT AT FIRST AVENUE AILD NORTHEAST COUNCIL ACTIVITIES JULY 3, 1984 PAGE 4 BRANCH OF RALSTON CREEK AND AUTHORIZING BIDS TO BE RECEIVED JULY 24, 1984. Affirmative roll call vote unanimous, 6/0, Strait absent. The I4ayor declared the resolution adopted. A public hearing was held on Plans, Specifications, Form of Contract and Cost Estimate for the Construction of the FY85 Bridge Painting Program. No one appeared. Moved by Dickson, seconded by Ambrisco, to adopt RES. 84-172, Bk. 83, p. 560, ADOPTING PLANS, SPECIFICATIONS, FORM OF CONTRACT AND COST ESTIMATE FOR THE CONSTRUCTION OF THE FY85 BRIDGE PAINTING PROGRAM AND AUTHORIZING BIDS TO BE RECEIVED JULY 24, 1984. Affirmative roll call vote unanimous, 6/0, Strait absent. The Mayor declared the resolution adopted. A public hearing was held on the Proposal To Issue Not To Exceed $900,000 Aggregate Principal Amount of the City's Commercial Development Revenue Bonds (Jackson Square Associates Project). The following people appeared for discussion: Karen Kubby; Roger Boyles; Jeff Denburg; Atty. Joe Holland representing Jim and Loretta Clark; Finance Director Vitosh. Moved by Zuber, seconded by Ambrisco, to adopt RES. 84-173, Bk. 83, pp. 561-567, APPROVING PROCEEDING WITH THE ISSUANCE AND SALE OF NOT TO EXCEED $900,000 AGGREGATE PRINCIPAL AMOUNT OF COMI4ERCIAL DEVELOPMENT REVENUE BONDS (JACKSON SQUARE ASSOCIATES PROJECT) OF THE CITY OF IOWA CITY, IOWA. Affirmative roll call vote unanimous, 6/0, Strait absent. The Mayor declared the resolution adopted. Bob Ogesen, 305 Woodridge Avenue, appeared re the franchise agreement with Iowa -Illinois Gas & Electric Company. Councilmembers requested a written text of his comments. Moved by Ambrisco, seconded by Erdahl, to appoint Haywood Belle, 311 Haywood Drive, to the Human Rights Commission, for an unexpired term ending 1/1/87. Mayor McDonald noted the exceptional applicants and encouraged them to apply again. The Mayor declared the motion carried unanimously, 6/0, Strait absent. Councilmember Ambrisco noted the memo from the Traffic Engr. re the pedestrian intersection at Clinton and College streets. Council commended the Traffic Engr. for his creative recommendations and requested staff proceed with the first two steps, "Stop Here" signs and increasing the traffic signal heads from 8 inches to 12. Ambrisco complimented the Iowa City Community Band on its opening concert at College Green Park and encouraged citizens to attend other concerts in July. Moved by Erdahl, seconded by Zuber, to adopt RES. 84-174, Bk. 83, pp. 568-571, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST THE SEVENTH RENEWAL OF IOWA CITY'S CONTRACT WITH JOHNSON COUNTY SEATS. The City Mgr. noted that the contract included purchasing fuel from the City's fueling facility. Affirmative roll call vote unanimous, 6/0, Strait absent. The Mayor declared the resolution adopted. COUNCIL ACTIVITIES JULY 3, 1984 PAGE 5 Moved by Dickson, seconded by Ambrisco, to defer for two weeks consideration of a resolution authorizing the Mayor to sign and the City Clerk to attest a 28E contract with Johnson County and Hawk -I Cab Company for the FY85 SEATS Supplemental Taxi Service. The Mayor declared the motion carried unanimously, 6/0, Strait absent. The Mayor noted that no action would be necessary on the resolution awarding contract for the construction of the Capitol Street Parking Ramp Improvements, as no bids were received. The City Manager noted the addition to the agenda of a resolution setting a new bid date on the project. Moved by Ambrisco, seconded by Dickson, to adopt RES. 84-175, Bk. 83, p. 572, DIRECTING CITY CLERK TO PUBLISH NOTICE TO BIDDERS AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS FOR THE CAPITOL STREET PARKING RAMP IMPROVEMENT PROJECT. Affirmative roll call vote unanimous, 6/0, Strait absent. The Mayor declared the resolution adopted. Moved by Erdahl, seconded by Dickson, to adopt RES. 84-176, Bk. 83, p. 573, AWARDING CONTRACT 1 - RESERVOIR FOR THE ROCHESTER AVENUE RESERVOIR TO PRELOAD TECHNOLOGY, INC., for $738,610. Jim Kimm, President of Veenstra G Kinin, and design consultant for the City, present for discussion. Affirma- tive roll call vote unanimous, 6/0, Strait absent. The Mayor declared the resolution adopted. Moved by Zuber, seconded by Ambrisco, to adopt RES. 84-177, Bk. 83, p. 574, AWARDING CONTRACT 2 - PUMPING STATION FOR THE ROCHESTER AVENUE RESERVOIR TO MCCOMAS-LACINA CONSTRUCTION CO., INC., for $336,422. Affirma- tive roll call vote unanimous, 6/0, Strait absent. The Mayor declared the resolution adopted. Moved by Dickson, seconded by Ambrisco, to adopt RES. 84-178, Bk. 83, pp. 575-577, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN AGREEMENT WITH PLUM GROVE ACRES, INC. CONCERNING FIRST AVENUE OVER -WIDTH PAVEMENT. Affirmative roll call vote unanimous, 6/0, Strait absent. The Mayor declared the resolution adopted. Moved by Ambrisco, seconded by Dickson, to adopt RES. 84-179, Bk. 83, pp. 578-580, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST THE RELEASE OF LIEN REGARDING A PRO14ISSORY NOTE EXECUTED BY EMILIO G. ARREDONDO. Affirmative roll call vote unanimous, 6/0, Strait absent. The Mayor declared the resolution adopted. Moved by Zuber, seconded by Dickson, to adopt RES. 84-180, Bk. 83, pp. 581-583, AUTHORIZING THE 14AYOR AND THE CITY CLERK TO EXECUTE AN AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF IOWA CITY AND GWG INVESTMENTS TO EXTEND THE TIME FOR CONVEYANCE OF THE TITLE TO THE PARKING LOT AND COMMENCEME14T OF RENOVATION OF THE OLD LIBRARY BUILDING. The Mayor declared the resolution adopted, 4/1/1, with the following division of roll call vote: Ayes: McDonald, Zuber, Dickson, Erdahl. Nays: Baker. Absent: Strait. Abstained: Ambrisco. The Mayor declared the resolution adopted. COUNCIL ACTIVITIES JULY 3, 1984 PAGE 6 Moved by Ambrisco, seconded by Erdahl, to adopt RES. 84-181, Bk. 83, pp. 584-586, ADOPTING REGULATIONS FOR THE OPERATION OF SIDEWALK CAFES ON THE PUBLIC RIGHT-OF-WAY IN THE CITY OF IOWA CITY. Affirmative roll call vote unanimous, 6/0, Strait absent. The Mayor declared the resolution adopted. Moved by Dickson, seconded by Ambrisco, to adopt RES. 84-182, Bk. 83, p. 587, ESTABLISHING FEES FOR THE USE OF PUBLIC RIGHT-OF-WAY FOR THE OPERATION OF A SIDEWALK CAFE. Affirmative roll call vote unanimous, 6/0, Strait absent. The Mayor declared the resolution adopted. The Mayor announced the next item on the agenda to be the resolution re the sale of Elm Grove Park to Johnson County. The City Attorney requested the resolution be amended to include "and to set for public hearing on the proposed conveyance on July 17, 1984." Moved by Dickson, seconded by Erdahl, to adopt RES. 84-183, Bk. 83, pp. 588-590, AUTHORIZING THE MAYOR AND THE CITY CLERK TO EXECUTE AN OFFER TO BUY REAL ESTATE AND ACCEPTANCE AGREEMENT FOR THE SALE BY THE CITY OF IOWA CITY, IOWA, OF EL14 GROVE PARK TO JOHNSON COUNTY, IOWA, as amended. Affirmative roll call vote unanimous, 6/0, Strait absent. The Mayor declared the resolution as amended adopted. Harold Donnelly, Chairperson of the Johnson County Board of Supervisors, appeared and thanked the City for their cooperation. Moved by Zuber, seconded by Dickson, to adopt RES. 84-184, Bk. 83, p. 591, ESTABLISHING SALARY FOR FY85 FOR CITY CLERK AND CITY ATTORNEY, at $24,148.80 for the Clerk and $55.00 an hour for all litigation and $50.00 for all legal work, except litigation for the City Attorney. Affirmative roll call vote unanimous, 6/0, Strait absent. The Mayor declared the resolution adopted. Moved by Ambrisco, seconded by Dickson, that the ORDINANCE A14ENDING SECTION 23-189 OF THE MUNICIPAL CODE OF IOWA CITY TO CHANGE SPEED LIMITS ON ROHRET ROAD, be given first vote for passage. After discussion, original motion withdrawn. Moved by Zuber, seconded by Dickson, that the rule requiring that ordinances must be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, that the first and second consideration and vote be waived and that ORD. 84-3192, Bk. 23, pp. 173-179, as stated above, be voted on for final passage at this time. Affirmative roll call vote unanimous, 6/0, Strait absent. The Mayor declared the motion carried. Moved by Zuber, seconded by Dickson, that the ordinance be finally adopted at this time. Affirmative roll call vote unanimous, 6/0, Strait absent. The Mayor declared the ordinance adopted. Helen Ebert appeared and requested larger City limit signs and a sign posting speed limit ahead. Moved by Baker, seconded by Erdahl, to defer indefinitely an ordinance to amend Chapter 17 (Housing) to Include Requirements for Maintenance of Striping/Marking of Parking Spaces within Parking Areas. Councilmembers requested the ordinance be reviewed by the Housing Commission and the Legal Department re interpretation questions prior to their consideration. The Mayor declared the motion to defer carried unanimously, 6/0, Strait absent. COUNCIL ACTIVITIES JULY 3, 1984 PAGE 7 Moved by Ambrisco, seconded by Baker, that ORD. 84-3193, Bk. 23, pp. 180-181, AMENDING SECTION 31-2 OF THE CODE OF ORDINANCES OF THE CITY OF IOWA CITY, IOWA (coasting), be passed and adopted. The Mayor declared the ordinance adopted, 5/1, with the following division of roll call vote: Ayes: Zuber, AmbriscoI Baker, Dickson, McDonald. Nays: Erdahl. Absent: Strait. Councilmembers requested the City Attorney prepare a memo before the next Council meeting explaining how fines are established. Moved by Zuber, seconded by Dickson, to adjourn 10:10 P.M. The Mayor declared the motion carried, 6/0, Strait absent. N MCDO ALD, MAYOR MARIAN K. KARR, CITY G LERK INFORMAL COUNCIL DISCUSSION JUNE 4, 1984 Informal Council Discussion: June 4, 1984, 6:30 p.m. in the Conference Room at the Civic Center. Mayor John McDonald presiding. Council Members Present: McDonald, Erdahl, Strait, Baker, Ambrisco, Dickson. Absent: Zuber. Staff Members Present: Berlin, Helling, Jansen, Karr, Franklin, Lundell, Knight, rac to , m osh, Shaffer, Schmadeke, Bieri, Davidson, Fowler. Ta 2 ecord�ed: Reel 84-C47, Side 1, 171 -End, Side 2, All; 84-C48, Side 1, ,All ;1 a 2; 1-368. Planning & Zoning denial Franklin said the County Zoning Commission recommended approval because the tract is surrounded by property zoned something other than Al. The Iowa City Planning & Zoning Commission recommends denial because the request is inconsistent with the Johnson County/Iowa City Fringe Area Policy Agreement. City staff also recommends denial. Setting a public hearing to amend the tree regulations, Section 36-72 of the Zoning Ordinance In answer to a question. from Strait, Franklin said that this amendment and the next two amendments were investigated by the new tree ordinance. Setti�n a u�blic hearing to amendment the off-street parking requirements to nc udi 1 e�io�or tra cislands. No discussion. ection of the In response to Strait, Franklin said the tree amendments are of a practical, not an aesthetic, nature. 0 No discussion. Pubic hearing on vacating a portion of Melrose Avenue right-of-way east of Byington oa . No discussion. 2 arina on ordinance to change the name of Sandus The Council discussed the City's street naming plan. at of Deer Hill Subdivision located one-half mil In response to •Strait, Knight said that the subdivision uses septic tanks rather than the City sewer. The Johnson County Health Department oversees septic tank location. lution authorizing Mercy Hospital to use certain public r This item will be discussed separately later this evening. No discussion. Rezone 3.52 acres east of First Avenue extended from ID -RS to RS -5. McDonald noted that there will not be six votes at the June 5 meeting to allow a waiver of the readings. Approve the preliminary plat of First and Rochester Addition Part 2. Consideration of this resolution will be deferred until the ordinance is approved rezoning the addition from ID -RS to RS -5. In response to Strait, Franklin said that this land is under a building moratorium. 209 Myrtle. Reel 84-C47, Side 1 Knight summarized the history of the rezoning request for 209 Myrtle. In response to Strait, Knight said there is no time table for Council action on rezoning applicants. Jansen said that there are no administrative rights built into the rezoning process. Mrs. Hsu said that she doesn't wish to make trouble, only to receive fair treatment. In response to Berlin, Jansen said that there is nothing to keep Mrs. Hsu from refiling her application if the Council does not act. Baker said that rezoning the property to allow apartments would add to the overcrowding problem. Knight reviewed develop- ment in the area. Strait said that he is in favor of returning the matter to Planning and Zoning in an attempt to reach a solution. The objections raised by Attorney Cynthia Parsons for area residents don't apply because the application was delayed by Planning and Zoning. Knight said that RM -20 is the only other possible transitional zone since adoption of the new Zoning Ordinance. Council requested further study by Planning and Zoning with an effort to maintain a transition zone in the area. Mercv Hospital signage for parking lot. Reel 84-C47, Side 2 Knight said that staff agrees with the hospital proposal on everything except for the color of the signs. Marty Meisel, Hansen Lind Meyer, said that the hospital wants to have a unified color scheme for the hospital traffic control signs. Council granted the request by Mercy for brown signs with white lettering. Knight said a correction in the sign placement will be made before the June 5 meeting. Berlin said insurance should be obtained by Mercy Hospital to provide necessary protection for the City. Sale of cable TV franchise. Reel 84-C47, Side 2 Strait suggested that the Council should wait for Nicholas Johnson's --report before limiting negotiation to the 11 issues recommended by the majority of the Commission. Berlin explained that City staff and members of the Broad- band Telecommunications Commission would meet with the company and Johnson's recommendations can be considered when he presents them to the Council. Council has final approval of any sale. The Council agreed to direct staff to negotiate the Commissions recommended issues and requested an explanation of items Nos. 3, 8 and 11. FY83 audit report. Reel 84-C47, Side 2 Vitosh said this will be the last year for a late audit report. David Johansen, rep. McGladrey, Hendrickson, said that the computerization of special assessment records, recommended last year, has proven unnecessary because the county has provided the information. The auditor also recom- mended last year to place the City's fixed asset inventory on the computer to improve identification process but this has proved unfeasible currently. Considerable improvement has taken place in segregation of duties in the cash disbursement area, accounting in the area of computer checks, and the lack of security for access to the computer. Both compliance problems and federal grant procedures have been corrected. Jane Rundell, representing the accounting firm, detailed computer security and documentation improvements over the last year. She recommended written planning in case of computer down time, particularly when key personnel are absent. In response to Erdahl, Rundell said no material weaknesses existed in the system that were required to be reported to federal or state agencies. In response to Ambrisco, Rundell said back ups are kept off site for the computer system. Ambrisco asked about providing guarantees against a short fall in the City's $700,000 surplus in light of changed state funding policy. Vitosh and Berlin said budget preparation helps to avoid a short -fall. The Council discussed the new state funding procedure. In answer to a question from Baker, Vitosh said that income from investments was down this year because of lowered interest rates. Capitol Street parking ramp alterations. Reel 84-C47, Side 2 A representative from HLM showed a diagram of proposed Capitol Street parking ramp alterations to improve traffic flow. The changes include changing traffic flow to allow the Clinton Street entrance to reopen. Cars entering and exiting at Capitol Street would be diverted from the Clinton Street exit. Bids for the $100,000 project could be opened June 28 with the contract awarded July 3. Twenty parking spaces will be lost but actual capacity may improve because of the improved circulation. Construction 4 should take 6-8 weeks. Minimum head room in the ramp will remain the same. Vitosh noted that this construction will not alleviate all the delay in the ramp. The ramp was not designed to accept vertical expansion while the Dubuque Street ramp will accept two more stories. The Capitol Street ramp will be open through construction. Council voiced support for the project. Sewage treatment plant privatization. Reel 84-C48, Side 1 The Council saw a videotape on privatization of sewage treatment plants. Berlin reviewed the interest shown in privatization from firms such as Chandler and Fletcher. Council Agenda and Council Time. Reel 847C48, Sides land 2 1. Baker said that he hopes to hear from a representative from the pharma- ceutical development systems at the June 5 meeting. 2. (Agenda item 21.) In response to Baker, Berlin said that there is no problem with the City's accepting the donation of land from Phil Phillips. 3. (Agenda item 27.) Baker noted that skateboards will be discussed at the June 5 meeting. 4. Helling said that changes to the outdoor service area criteria include changing maximum height of fencing and establishing a hearing procedure for revocation of permits. A resolution approving the criteria is on the agenda. S. Strait noted his May 21 request re the Senior Center evaluation. Berlin said that staff is compiling the information and a memo is forthcoming. 6. Strait said that the City's women and minority business enterprise program should encourage women and minority participation in local construction. Berlin and Jansen said the City already has a policy regarding participation. 7. In response to Baker, Berlin said the the Council should individually tour South Johnson Street parking situation to allow discussion at the June 18 informal meeting. 8. Baker requested an update of the Housing Code amendment re stripping of hard surfaced parking lots and suggested it be made retroactive. 9. In answer to a question from Baker, Berlin said that the housing survey isn't completed but preliminary information will be provided to the Council. 10. Ambrisco said that Hillsboro Apartments parking lot on the south side of Nest Benton should be investigated because of the faulty maintenance. 11. Baker and Strait said that debris on North Dubuque represents a danger. The Council discussed the general problem of debris left on streets near construction sites. A press release on City policy will be released. 12. In response to Dickson, Berlin said the walkway between Bushnell's and the new hotel will be handicapped accessible. 13. Strait noted that median cross -cuts made for construction often aren't repaired. 14. McDonald said that the Council received an invitation to attend the 25th wedding anniversary open house for John and Janet Suchomel. Individual Council members are encouraged to attend the June 24 reception at Ecumenical Towers from 2-4 p.m. 15. McDonald said that preliminary information has been received from the National League of Cities about the Indianapolis convention. The convention will be held in November. 16. McDonald received a request to make Bill Sackter Day an annual event. Baker suggested that the City change the subdivision ordinance enabling the City to name streets as an honorarium for historical places or significant people. Berlin will request the Planning Department to draft a policy on renaming streets. 17. Baker questioned the spelling of the word cemetery on the Oakland Cemetery signs. 18. Berlin reported on the grievance currently on file with the Fire Depart- ment. Tony Fiala is resigning from the Fire Department and is requesting sick leave payment. Berlin stated that the City should take a strong stance against paying the sick leave. Executive Session. Moved by Erdahl, seconded by Strait, to adjourn to executive session under Section 28A.58, to discuss strategy with Council in matters that are pres- ently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation. Affirmative roll call vote unanimous, 6/0, Zuber absent. The Mayor declared the motion carried and adjourned to executive session at 9:10 p.m. Informal Council Discussion June 18, 1984 Informal Council Discussion: June 18, 1984, at 6:45 p.m, in the Confer - Room of the Civic Center, Mayor John McDonald presiding. Councilmembers Present: McDonald, Strait, Baker, Dickson, Zuber, Erdahl, risco. Staffinembers Present: Berlin, Helling, Jansen, Karr, Franklin, Knight, Shaf er. Tape-recorded: Reel i84 -C48, Side 2, 368 -End; A84-050, Side 1, all, Side ' a51, Side 1, 1-45. PLANNING AND ZONING: to RS of two Knight explained that staff did not recommend approval because it is inconsistent with the Fringe Area 4 policy. Atty. Steven Gerard, repre- senting the property owners, explained the rezoning would allow a third family member to build and live on the property and would not take any land out of crop production. Council noted that staff's recommendation is consistent with the Fringe Area Agreement, but the rezoning request is valid due to a farm family exception. --- i-- z--- Be ,.A D1 tn cat and CP2 of a 22.1 acre tract Knight explained this is subject to the conditions of the Airport Overlay Zoning Ordinance. Approve the preliminary and final plat of Amhurst Subdivision. Knight stated that the legal papers are currently being reviewed by the City Legal staff. Approve the preliminary and final plat of Clear Creek Subdivision. The City Legal staff is currently reviewing the legal papers. Rezone 3.52 acres east of First Avenue extended from ID -RS to RS -5. No discussion. Approve the preliminary plat of First and Rochester Addition Part 2. Franklin said that the developer wants the entire tract platted in one sioneordi ances passed tbeforehat 5thecmoratorium is res will not be lifted in ten monecto anbdivi- ths No discussion. Vacated portion of Melrose Avenue right-of-way east of Byington Road. Will be discussed as separate item. Change the name of Sandusky Avenue in Pepperwood Addition Parts 4-7 to ga9917 urive. No discussion. NEW LAW SCHOOL PARKING DESIGN: Reel 84-050, Side 1 Dick Gibson presented a preliminary design of the expanded site develop- ment project which includes the new Law School parking area. He explained that the design includes 62 parking spaces, restoring natural grades across Melrose Avenue, putting in an all-weather pathway to Myrtle Street, sidewalks, lighting, and trees. Neighborhood traffic patterns will be examined on streets surrounding the area to insure smooth traffic flow. PHARMACEUTICAL DEVELOPMENT INCORPORATED: Reel 84-050, Side 1 A design engineer from Shive-Hattery reviewed the proposed changes to the Pharmaceutical Development Incorporated site plan. The minor changes include relocating the office building (one side to another), shifting warehouse location, modifying parking and drainage patterns, changing the building exterior, and moving the location of driveways along Heinz Road. The building's exterior walls are made of prestressed concrete slabs. The representative explained that additional shrubbery and vegetation will be planted beyond the minimum requirements. CABLE TV SALE: Drew Shaffer and Michael Sigrin answered questions from the Council. Council briefly commented on the memo from Nick Johnson and agreed to pursue the 11 Broadband Telecommunications Commission's recommended conditions for approval of sale. Shaffer noted that the franchise agreement expires in 1994 and that it is not an exclusive franchise. In response to Baker, Shaffer said that Berlin has asked ATC for a breakdown of the purchase and about rate regulation. Berlin noted that the purchase price of the system won't have to be entirely absorbed by system users because of tax benefits gained by Heritage Cable. Helling said that the proposed legislation limits increases to a maximum of five percent per year over the next six years after the expiration of the City rate cap in four years. In response to Erdahl, Sigrin said that although municipal ownership of the cable system might be a theoretical ideal, time and money constraints prevent City purchase at this time. Erdahl noted that although the actual value of the current cable system would be E3-55 million if constructed today, tax incentives allow Heritage to offer over $11 million as well as the advantage of having a franchise without competition. Shaffer said the City probably cannot regulate the sale price but it could temporarily freeze rates. McDonald said that the system users can choose to drop the service because of high rates. Erdahl replied that poor people shouldn't be deprived of basic services such as the library channel. Dickson said that the high purchase price "is the result of unabashed greed." Jansen said a cable economist could do an appraisal as a basis for controlling the price. Helling said that an appraiser would cost about $5,000. Sigrin said that the City might be entitled to its three percent franchise fee for the purchase price in access of the system's actual property value. Jansen said that the ordinance is silent on that point. He will research this question and report back to Council. Strait suggested that Nick Johnson be included on the City's negotiating team. Erdahl said that the Commission's decision on negotiating team membership should be honored. The Council agreed that the committee's 11 points should be negotiated along with the issue of the three percent franchise fee applied to the portion of the purchase price. Helling pointed out that the application of the three percent franchise fee to a portion of the current purchase price relates to ATC only, while a franchise fee increase will be negotiated with Heritage. Council agreed to add a 12th point to negotiations with Heritage providing for the City to receive franchise fee revenue on a portion of profits from any future sale of the franchise. BOARD OF SUPERVISORS MEETING: Reel 84-050, Side 2 Berlin stated the Council should contact Lorraine about items they wish to discuss at the June 27th meeting with the Board of Supervisors. Elm Grove Park, Fringe Area Agreement, ambulance service, and environmental fragile area uses are items that may be discussed. COUNCIL AGENDA/TIME: Reel 84-050, Side 2 1. Zuber noted a $99,843.90 error in the May 31, 1984, summary of receipts. Staff will investigate. 2. (Item 8). In response to McDonald, staff stated that agenda item 9 defers the public hearing on the intention to issue industrial development bonds (Jackson Square Associates project) until July 3, 1984. 3. (Item 8). Baker asked that Atty. Joe Holland, rep. Jim and Loretta Clark, attend the Council meeting to answer Council questions about the Jackson Square Associates project. 4. (Item 15). Baker inquired about the Blackhawk Mini -park design recommendations from the Design Review Committee. Berlin stated that Franklin is preparing a memo for the Council and discussion is tentatively scheduled on July 2nd. 5. (Item 19, 20, 21). Baker requested copies of employee classifica- tion/compensation plans from previous years. Staff will furnish prior to vote tomorrow evening. McDonald stated that David Baldus will be appointed to the Charter Review Commission to replace Patt Cain. 1 4 7. In response to Ambrisco, Berlin explained that another meeting will be held next week with Iowa -Illinois Gas & Electric Company to discuss the franchise agreement. Iowa -Illinois Gas & Electric Company questions the concept of an energy conservation use fee. 8. Erdahl requested information about the Mercy Hospital parking struc- ture design and whether additional parking levels could be added. 9. Erdahl raised concerns about the mud hazards on Dubuque Street resulting from construction of the Cliffs Apartments. 10. Baker inquired about brick replacement for the Church Street repair. Council reviewed the June 13, 1984, memo from Frank Farmer and agreed to repair Church Street with brick surface. 11. Karr noted that the Council meeting scheduled for January 1, 1985, should be rescheduled or cancelled. Council agreed to reschedule the meeting by scheduling a special Council meeting on January 6, 1985, along with their informal session. 12. Helling announced that Rick Webb, Energy Coordinator, has resigned. The City will advertise the open position. 13. McDonald said that Council members should contact Lorraine if they are interested in taking part in the June 30th canoe trip sponsored by the Riverfront Commission. 14. Council instructed City staff to survey Bowery Street property owners regarding the special assessment project. 15. In response to Helling, McDonald requested a discussion be scheduled to review the Type II Civil Rights grant. 16. Helling announced that City Council is invited to the Suchomel open house June 24, 2:00-4:00 at Ecumenical Towers in honor of their 25th wedding anniversary. EXECUTIVE SESSION: Moved by Dickson, seconded by Strait, to adjourn to executive session under Section 28A.5.F. (evaluation) to evaluate the professional compe- tency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individual's reputation and that individual requests a closed session. Affirmative roll call vote unanimous, 7/0, all Council - members present. The Mayor declared the motion carried and adjourned to executive session, 8:30 p.m.. Council returned to open session 9:40 p.m. 5 MEETING SCHEDULE: Reel 84-051, Side 1 Council discussed the need for scheduling a special executive session .i.__ _I i_� a _ I -L ---- L\ TL -L ---Lt-- ...;ii OFFICIAL ACTIONS OF COUNCIL - 6/19/84 The cost of publishing the following proceedings & claims is $ . Cumula- tive cost for this calendar year for said publication is $ Iowa City Council, reg. mtg., 5/19/84, 7:30 P.M., at the Civic Center. Mayor McDonald presiding. Councilmembers present: Ambrisco, Baker, Dickson, Erdahl, McDonald, Strait, Zuber. Staff - members present: The Mayor proclaimed July 1, 1984, as Persis Stehn Day in Iowa City. The Mayor noted corrected versions of the disbursements and Housing Comm. minutes of 5/2/84 as distributed. Moved by Strait, seconded by Ambrisco, that the following items and recommendations in the Consent Calendar be received or approved, and/or adopted as amended: Approval of Official Council Actions of the reg. mtg., 6/5/84, as published, subject to correction, as recommended by the City Clerk. Minutes of Boards and Commis- sions: Charter Review Comm. -5/14/84 & 5/30/84; Riverfront Conn. - 5/2/84; Parks & Rec. Come. -5/12/84; Housing Comm. - 5/2/84; Housing Appeals Bd. - 5/8/84; Bd. of Adjustment - 4/18/84, 5/9/84, 5/23/84; Sr. Center Come. - 5/9/84 and 5/17/84; Design Review Comm. - 5/31/84. Permit Motions and Resolutions: Approving Class C Beer Permit and Sunday Sales for AM -PM Mini Mart, 2303 Muscatine Ave. Approving Class C Beer Permit and Sunday Sales for Walgreen's, 1646 Sycamore. Approving Class C Beer Permit for Whiteway Supermarket, 212 S. Clinton. Approving Class C Beer Permit for Peoples Drug, 121 E. Washington. Approving Class C Liquor License for Copper Dollar and Loft, 211 Iowa Ave. Approving Class C Liquor License for Foxhead Tavern, 402 E. Market Street. Approving Class C Liquor License and Sunday Sales for The Mill Restaurant, 120 E. Burlington. Approving Class C Liquor License for Gabe's, 330 E. Washington. Approving Class C Liquor License and Sunday Sales for Diamond Dave's Taco Company, Inc., 1279 Old Capitol Center. Approving Class C Liquor License and Sunday Sales for American Legion, Roy L. Chopek Post Official Actions ^ June 19, 1984 Page 2 #17, 3016 Muscatine Avenue. Approv- ing Class C Liquor License for Fraternal Order of Eagles, Iowa City Aerie #695, 225 Hwy. 1 S.E., Box 507. RES. 84-144, Bk. 82, p. 487, ISSUE DANCING PERMITS. RES. 84-145, Bk. 83, pp. 488-490, ISSUE CIGARETTE PERMITS. Motions: Approving disburse- ments in the amount of $1,645,122.77 for the period of May 1 thru May 31, 1984, as recommended by the Finance Director, subject to audit. Resolutions: RES. 84-146, Bk. 83, p. 491, ADOPTING SUPPLEMENT NUMBER TWENTY TO THE CODE OF ORDI- NANCES OF THE CITY OF IOWA CITY, IOWA. Setting public hearings: To set a public hearing for 7/3/84 on a proposed program description and application for rental rehabilitation grant funds. RES. 84-147, Bk. 82, p. 492, TO SET PUBLIC HEARING FOR 7/3/84, ON PLANS, SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE REIN- FORCED BOX CULVERT AT FIRST AVENUE AND NORTHEAST BRANCH OF RALSTON CREEK. RES. 84-148, Bk. 82, p. 493, TO SET PUBLIC HEARING FOR 7/3/84, ON PLANS, SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE FY85 BRIDGE PAINTING PROGRAM. Correspondence: Nicholas Johnson regarding proposed sale of Hawkeye CableVision. Mary Jo Driscoll regarding the sale of Hawkeye CableVision, referred to City Mgr, for reply. Jacqueline and Carl McCoy expressing thanks for the paving project on Ventura and Tanglewood streets. Iowa IDOT regarding a concrete pavement project on Interstate 80. Petition signed by ten residents asking for concrete pavement on alley from Bowery Street to Ralston Creek in Block 1 of Lyon's First Addition, forwarded to Public Works Director. Memo from the Traffic Engineer regarding parking prohibi- tion on Industrial Park Road. Memo from the Civil Service Conm. submit- ting certified lists of applicants Official Actions June 19, 1984 Page 3 for the following positions: Mainte- nance Worker II/Cemetery; Maintenance Worker I/Water; Maintenance Worker I/Government Buildings; Maintenance Worker I/Refuse; Mass Transit Operator/Transit Department; Mainte- nance Worker III/Traffic Engineering. Applications for City Plaza Use Permits: Chamber of Commerce to have a Mardi Gras and street dance on City Plaza, 6/14/84, approved. Applications for Use of Streets and Public Grounds: Kathy Mitchell for use of Blackhawk Mini -Park for a bake sale to benefit Children's Action for Nuclear Disarmament on 6/9/84, approved. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried and repeated the public hearings as set. Moved by Erdahl, seconded by Ambrisco, to forward to the County the recommendation of the Planning and Zoning Commission to recom- mend approval of the rezoning from A-1 to RS of two one -acre tracts located north of I-80 and Highway 1, and south of Rapid Creek Road. The Council requested the recommendation be forwarded with language that Council understands this request is a minor extension of basic policy which had been agreed on to the extent that this request involves a family member who is going to build on same tract of land and is essentially a split -off. Moved by Ambrisco, seconded by Zuber, to approve the recommendation of the Planning and Zoning Commission on the rezoning of a 22.1 acre tract from RS and RIA to CP1 and CP2, and forward this recommendation to the Board of Supervi- sorsThe Mayor declared the motion carried, 6/1, Strait voting "nay." Moved by Strait, seconded by Dickson, to defer consideration of a resolution approving the preliminary and final plat of Amhurst Subdivision for two weeks. The Mayor declared the motion carried unani- mously, 7/0, all Councilmembers present. Official Actions June 19, 1984 Page 4 Moved by Ambrisco, seconded by Erdahl, to adopt RES. 84-149, Bk. 82, pp. 494-495, APPROVING THE PRELIMINARY AND FINAL PLAT OF CLEAR CREEK SUBDIVISION. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Ambrisco, seconded by Zuber, that ORD. 84-3188, Bk. 23, pp. 156-158, REZONE 3.52 ACRES EAST OF FIRST AVENUE EXTENDED FROM ID -RS TO RS -5, be passed and adopted. The Mayor declared the ordinance adopted, 6/1, with the following division of roll call vote: Ayes: Erdahl, McDonald, Strait, Zuber, Ambrisco, Dickson, Nays: Baker. Moved by Ambrisco, seconded by Zuber, to adopt RES. 84-150, Bk. 82, p. 496, APPROVING THE PRELIMINARY PLAT OF FIRST AND ROCHESTER ADDITION, PART 2. Affirma- tive roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Baker, seconded by Dickson, that the rule requiring that ordinances must be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, that the first consideration and vote be waived, and that the ORDINANCE TO AMEND THE OFF-STREET PARKING DESIGN STANDARDS AND LOCATIONAL REQUIREMENTS TO EXEMPT SINGLE-FAMILY DWELLINGS AND DUPLEXES, be given second vote for passage. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Baker, seconded by Zuber, that the ordinance be given second vote for passage. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Zuber, seconded by Ambrisco, that the ORDINANCE TO VACATE A PORTION OF MELROSE AVENUE RIGHT-OF-WAY EAST OF BYINGTON ROAD, be given first vote for passage. Affirmative roll call vote unanimous, 6/0, Strait abstaining. The Mayor declared the motion carried. Official Actions -� June 19, 1984 Page 5 Moved by Erdahl, seconded by Dickson, that the rule requiring that ordinances must be considered and voted on for passage at two council meetings prior to the meeting at which it is to be finally passed be suspended, that the first and second consideration and vote be waived and that ORD. 84-3189, Bk. 23, pp. 159-160, TO CHANGE THE NAME OF SANDUSKY AVENUE, IN PEPPERWOOD ADDITION, PARTS 4-7, TO SANDUSKY DRIVE, be voted on for passage at this time. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Erdahl, seconded by Strait, that the ordinance be finally adopted at this time. Affirmative roll call vote unanimous, 7/0, all Council - members present. The Mayor declared the ordinance adopted. A public hearing was held on plans, specifications, form of contract and cost estimate for the Capitol Street Parking Ramp Improvements. Tom Muller, represent- ing the Greater Iowa City Chamber of Commerce and Downtown Association, heartily endorsed the proposal. Moved by Ambrisco, seconded by Strait, to adopt RES. 84-151, Bk. 82, P. 497, ADOPTING PLANS, SPECIFICATIONS, FORM OF CONTRACT AND COST ESTIMATE FOR THE CAPITOL STREET PARKING RAMP IMPROVEMENTS PROJECT AND AUTHORIZING BIDS TO BE RECEIVED JUNE 28, 1984. Affirmative roll call vote unanimous, 7/0, all Council - members present. The Mayor declared the resolution adopted. A public hearing was held on plans, specifications, form of contract and estimate for the Shamrock/Arbor Creek Channel Improvements Project. Moved by Dickson, seconded by Strait, to adopt RES. 84-152, Bk. 82, p. 498, ADOPTING FOOF CONTRACT PAND, COSTCIFICATIONESTIMATES FORS THE SHAMROCPROJECT AND R CREEK AUTHORIZING ELBIDSROVEMTO EN TS BE RECEIVED JULY 10, 1984. Affirmative roll call vote unanimous, 7/0, all Council - members present. The Mayor declared the resolution adopted. Official Actions June 19, 1984 Page 6 A public hearing was held on inten- tion to issue Industrial Development Bonds (Jackson Square Associates Project). The following people appeared for discussion: Atty. Joe Holland, representing Jim and Loretta Clark; Jeff Denburg; Karen Kubby, 914 S. Dubuque St. Moved by Dickson, seconded by Ambrisco, to adopt RES. 84-153, Bk. 82, pp. 499-505, ADJOURNING TO JULY 3, 1984, THE PUBLIC HEARING AND THE DECISION WHETHER OR NOT TO PROCEED WITH THE ISSUANCE AND SALE OF NOT TO EXCEED $900,000 AGGREGATE PRINCIPAL AMOUNT OF COMMERCIAL DEVELOPMENT REVENUE BONDS (JACKSON SQUARE ASSOCIATES PROJECT) OF THE CITY OF IOWA CITY, IOWA. Affirmative roll call vote unanimous, 7/0, all Council - members present. The Mayor declared the resolution adopted. Jeff Denburg distributed copies of a housing survey he conducted showing a 2% vacancy rate and noted discrepancies with the current survey being done by the Planning and Program Dept. The Mayor announced the following vacancy: Riverfront Conn. - The County is accepting applications to fill the unexpired term of Jean Fountain and will forward a recommendation to the City Council. Moved by Zuber, seconded by Baker, to appoint Councilmember Kate Dickson to the County Land Preservation and Use Commis- sion for the term ending 10/1/86. The Mayor declared the motion carried unani- mously, 7/0, all Councilmembers present. Moved by Strait, seconded by Ambrisco, to appoint David Baldus to the Charter Review Commission to fill an unexpired term endin, 4/10/85. The Mayor declared the motion cried unanimously, 7/0, all Councilmembers resent. Councilmember Ambrisco requested a quick response from staff re the College and Clinton intersection. The City Manager stated a memo listing possible suggestions would be in Friday's packet. Ambrisco noted two upcoming events, the Parade of Homes and the Amana VIP, and encouraged community participation. Councilmember Erdahl thanked the volun- teers who operated the camera during telecast of Council meetings. Council - member Baker requested the revised tree Official Actions June 19, 1984 Page 7 ordinance be reviewed by Project GREEN prior to Council action. Baker questioned if City buildings and projects comply with codes and regulations, such as stornwater management and the tree ordinance. The City Manager stated that attempts are made to comply and cited examples which far surpassed requirements. Staff will review. It was noted that all plantings are not yet in place at the new transit facility. Baker requested the matter of parking on S. Johnson Street be scheduled for discussion. Councilmember Strait registered concern re mud on the street in the North Dubuque area. Strait requested the matter of tripper service for areas not currently serviced be discussed when new City buses arrive in the fall. Councilmember Dickson noted the new brochures on the Iowa City Public Library. Dickson questioned attendance by the City at tax act seminars. The City Manager reported on pending legislation and possible staff attendance at the seminars. The City Manager reported on a recent Sewer Study Committee meeting and the format that would be used to evaluate the proposals. After review and rankings were completed the top four are: Parsons Corporation; Metcalf and Eddy; Donohue & Associates; and CH214 Hill. Additional information will be furnished to Council as the process continues. The recommendations of the Design Review Conmittee noted as follows: The Design Review Committee recommends to City Council the approval of the Blackhawk Mini -Park design concept as presented, subject to any safety recommendations the staff feels are appropriate. Council - members complimented Project GREEN for their work. The recommendation of the Housing Commission that the Critical Path Task Analysis be referred to the City Council for review and comment. A memorandum from the Department of Housing and Inspection Services concerning this matter will be furnished to the Council within the next two weeks. This relates to Congregate Housing. Official Actions �. June 19, 1984 Page 8 The recommendations of the Senior Center Commission noted as follows: (1) That the amendments to the bylaws of the Senior Center Commission be approved. Moved by Strait, seconded by Ambrisco, to refer the bylaw changes to the Rules Committee. The Mayor declared the motion carried unanimously, 7/0, all Council - members present. (2) That the recom- mended changes in the contractual agree- ments with AARP, Adult Day Program, SEATS, Congregate Meal Program, and Elderly Services Agency be accepted by the City Council. These agreements will be placed on the agenda for the Council meeting of July 3, 1984. Moved by Ambrisco, seconded by Zuber, to adopt RES. 84-154, Bk. 82, p. 506, AWARDING CONTRACT FOR THE FY85 ASPHALT RESURFACING PROGRAM TO L.L. PELLING COMPANY, INC. OF IOWA CITY, IOWA, for $226,593. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolu- tion adopted. Moved by Zuber, seconded by Strait, to adopt RES. 84-155, Bk. 82, pp. 507-510, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN AGREEMENT WITH PLUM GROVE ACRES, INC. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolu- tion adopted. Moved by Ambrisco, seconded by Zuber, to adopt RES. 84-156, Bk. 82, pp. 511-513, AUTHORIZING THE CITY LEGAL DEPARTMENT TO ISSUE AN OPINION TO SETTLE A TITLE OBJECTION (BRISTOL DRIVE AND N. DODGE STREET). Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolu- tion adopted. Moved by Dickson, seconded by Baker, to adopt RES. 84-157, Bk. 82, p. 514, ESTABLISHING A CLASSIFICATION/COMPENSATION PLAN FOR CONFIDENTIAL EMPLOYEES. Affirma- tive roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Official Actions June 19, 1984 Page 9 Moved by Erdahl, seconded by Strait, to adopt RES. 84-158, Bk. 82, p. 515, ESTABLISHING A CLASSIFICATION/COMPENSATION PLAN FOR AFSCME EMPLOYEES. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Zuber, seconded by Strait, to adopt RES. 84-159, Bk. 82, p. 516, ESTABLISHING A CLASSIFICATION/COMPENSATION PLAN FOR ADMINISTRATIVE EMPLOYEES. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Erdahl, seconded by Ambrisco, to include items #22 thru b30 as one motion. The Mayor declared the motion carried, 7/0, all Councilmembers present. Moved by Erdahl, seconded by Strait, to adopt RES. 84-160, Bk. 82, pp. 517-520, AUTHORIZING THE MAYOR TO EXECUTE THE CONTRACT FOR YOUTH SERVICES IN THE IOWA CITY AREA WITH THE BIG BROTHERS/BIG SISTERS PROGRAM IN JOHNSON COUNTY; RES. 84-161, Bk. 82, pp. 521-524, AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR EMERGENCY ASSISTANCE IN THE IOWA CITY AREA WITH THE IOWA CITY CRISIS INTERVENTION CENTER; RES. 84-162, Bk. 82, pp. 525-528, AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT IN THE IOWA CITY AREA WITH THE DOMESTIC VIOLENCE PROJECT; RES. 84-163, Bk. 82, pp. 529-533, AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR ELDERLY SERVICES IN THE IOWA CITY AREA WITH THE ELDERLY SERVICES AGENCY OF JOHNSON COUNTY; RES. 84-164, Bk. 82, pp. 534-537, AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR NEIGHBORHOOD SERVICES IN THE IOWA CITY AREA WITH THE HAWKEYE AREA COMMUNITY ACTION PROGRAM, INC.; RES. 84-165, Bk. 82, pp. 538-541, AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR YOUTH SERVICES IN THE IOWA CITY AREA WITH THE MAYOR'S YOUTH EMPLOYMENT PROGRAM; RES. 84-166, Bk. 82, pp. 542-544, AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT IN THE IOWA CITY AREA WITH THE RAPE VICTIM ADVOCACY PROGRAM; RES. 84-167, Bk. 82, pp. 545-549, AUTHOR- IZING THE MAYOR TO EXECUTE A CONTRACT FOR YOUTH SERVICES IN THE IOWA CITY AREA WITH UNITED ACTION FOR YOUTH; RES. 84-168, Bk. 82, pp. 550-553, AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR NEIGHBORHOOD SERVICES IN THE IOWA CITY AREA WITH WILLOW Official Actions June 19, 1984 Page 10 CREEK NEIGHBORHOOD CENTER. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolutions adopted. The City Manager stated the salary report re agency directors would be to Council within two weeks. Moved by Baker, seconded by Dickson, that the rule requiring that ordinances must be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, that the second consideration and vote be waived, and that ORD. 84-3190, Bk. 23, pp. 161-167, AMENDING SECTION 23-189 OF THE MUNICIPAL CODE OF IOWA CITY TO CHANGE SPEED LIMITS ON PARTS OF SYCAMORE STREET, be voted on for final passage at this time. Affirma- tive roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Baker, seconded by Zuber, that the ordinance be finally adopted at this time. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the ordinance adopted. Moved by Ambrisco, seconded by Dickson, that the ORDINANCE AMENDING SECTION 31-2 OF THE CODE OF ORDINANCES OF THE CITY OF IOWA CITY, IOWA, be given second vote for passage. Atty. Richard Zimmerman, representing That's Entertain- ment, appeared. He requested Cowl amend the ordinance to better define the areas and/or consider granting an easement that would allow people renting skates from his client to skate from the business to an area where skating would be permit- ted. Council referred the matter to staff for review prior to Council final vote in two weeks. The Mayor declared the motion carried, 6/1, with the following division of roll call vote: Ayes: Baker, Dickson, McDonald, Strait, Zuber, Ambrisco. Nays: Erdahl. Moved by Dickson, seconded by Strait, to adjourn 9:35 P.M. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. Official Actions r1 June 19, 1984 Page 11 A more complete description of Council activities is on file in the off* f the City Clerk. u /s/JOHN MCDONALD, MAYOR /s/MARIAN K. KARR, CITY CLERK Submitted for publication 6/28/84Jq COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES JUNE 19, 1984 Iowa City Council, reg. mtg., 5/19/84, 7:30 P.M., at the Civic Center. Mayor McDonald presiding. Councilmembers present: Ambrisco, Baker, Dickson, Erdahl, McDonald, Strait, Zuber. Staffinembers present: Berlin, Melling, Jansen, Vitosh, Knight, Karr, Seydel, Gannon, Holderness, Lundell, Meisel. Council minutes tape recorded on Tape 84-C49, Side 2, 1 -End; 84-052, Side 1, 1 -End, Side 2, 1-302. The Mayor proclaimed July 1, 1984, as Persis Stehn Day in Iowa City. The Mayor noted corrected versions of the disbursements and Housing Comm. minutes of 5/2/84 as distributed. Moved by Strait, seconded by Ambrisco, that the following items and recommendations in the Consent Calendar be received or approved, and/or adopted as amended: Approval of Official Council Actions of the reg. mtg., 6/5/84, as published, subject to correction, as recommended by the City Clerk. Minutes of Boards and Commissions: Charter Review Comm. -5/14/84 E 5/30/84; Riverfront Comm. - 5/2/84; Parks 8 Rec. Comm. -5/12/84; Housing Comm. - 5/2/84; Housing Appeals Bd. - 5/8/84; Bd. of Adjustment - 4/18/84, 5/9/84, 5/23/84; Sr. Center Cortin. - 5/9/84 and 5/17/84; Design Review Comm. - 5/31/84. Permit Motions and Resolutions: Approving Class C Beer Permit and Sunday Sales for AM -PM Mini Mart Corp. dba AM -PM Mini Mart, 2303 Muscatine Ave. Approving Class C Beer Permit and Sunday Sales for Walgreen Company dba Walgreen's, 1646 Sycamore. Approving Class C Beer Permit for MCRO Company, Inc. dba Whiteway Supermarket, 212 S. Clinton. Approving Class C Beer Permit for Drug Fair, Inc. dba Peoples Drug, 121 E. Washington. Approving Class C Liquor License for Copper Dollar of Iowa City, Inc. dba Copper Dollar and Loft, 211 Iowa Ave. Approving Class C Liquor License for David L. Alberhasky dba Foxhead Tavern, 402 E. Market Street. Approving Class C Liquor License and Sunday Sales for Keith W. Dempster dba The Mill Restau- rant, 120 E. Burlington. Approving Class C Liquor License for EECH, Inc. dba Gabe's, 330 E. Washington. Approving Class C Liquor License and Sunday Sales for Diamond Dave's Taco Company, Inc. dba Diamond Dave's Taco Company, Inc., 1279 Old Capitol Center. Approving Class C Liquor License and Sunday Sales for American Legion, Roy L. Chopek Post 117 dba American Legion, Roy L. Chopek Post 117, 3016 Muscatine Avenue. Approving Class C Liquor License for Fraternal Order of Eagles, Iowa City Aerie 1695 dba Fraternal Order of Eagles, Iowa City Aerie 1695, 225 Hwy. 1 S.E., Box 507. RES. 84-144, Bk. 82, p. 487, ISSUE DANCING PERMITS. RES. 84-145, Bk. 83, pp. 488-490, ISSUE CIGARETTE PERMITS. Motions: Approving disbursements in the amount of $1,645,122.77 for the period of May 1 thru May 31, 1984, as recommended by the Finance Director, subject to audit. Council Activities June 19, 1984 Page 2 Resolutions: RES. 84-146, Bk. 83, p. 491, ADOPTING SUPPLEMENT NUMBER TWENTY TO THE CODE OF ORDINANCES OF THE CITY OF IOWA CITY, IOWA. Setting public hearings: To set a public hearing for 7/3/84 on a proposed program description and application for rental rehabilita- tion grant funds. RES. 84-147, Bk. 82, p. 492, TO SET PUBLIC HEARING FOR 7/3/84, ON PLANS, SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE REINFORCED BOX CULVERT AT FIRST AVENUE AND NORTHEAST BRANCH OF RALSTON CREEK. RES. 84-148, Bk. 82, p. 493, TO SET PUBLIC HEARING FOR 7/3/84, ON PLANS, SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE FY85 BRIDGE PAINTING PROGRAM. Correspondence: Nicholas Johnson regarding proposed sale of Hawkeye CableVision. Mary Jo Driscoll regarding the sale of Hawkeye CableVision, referred to City Mgr. for reply. Jacqueline and Carl McCoy expressing thanks for the paving project on Ventura and Tanglewood streets. Iowa IDOT regarding a concrete pavement project on Interstate 80. Petition signed by ten residents asking for concrete pavement on alley from Bowery Street to Ralston Creek in Block 1 of Lyon's First Addition, forwarded to Public Works Director. Memo from the Traffic Engineer regarding parking prohibition on Industrial Park Road. Memo from the Civil Service Comm. submitting certified lists of applicants for the following positions: Mainte- nance Worker II/Cemetery; Maintenance Worker I/Water; Maintenance Worker I/Government Buildings; Maintenance Worker I/Refuse; Mass Transit Operator/Transit Department; Maintenance Worker III/Traffic Engineering. Applications for City Plaza Use Permits: Chamber of Commerce to have a Mardi Gras and street dance on City Plaza, 6/14/84, approved. Applications for Use of Streets and Public Grounds: Kathy Mitchell for use of Blackhawk Mini -Park for a bake sale to benefit Children's Action for Nuclear Disarmament on 6/9/84, approved. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried and repeated the public hearings as set. Moved by Erdahl, seconded by Ambrisco, to forward to the County the recommendation of the Planning and Zoning Commission to recommend approval of the rezoning from A-1 to RS of two one -acre tracts located north of I-80 and Highway 1, and south of Rapid Creek Road. The Council requested the recommendation be forwarded with language that Council understands this request is a minor extension of basic policy which had been agreed on to the extent that this request involves a family member who is going to build on same tract of land and is essentially a split -off. Moved by Ambrisco, seconded by Zuber, to approve the recommendation of the Planning and Zoning Commission on the rezoning of a 22.1 acre tract from RS and RIA to CPI and CP2, and forward this recommendation to the Board of Supervisors. The Mayor declared the motion carried, 6/1, Strait voting "nay." Council Activities June 19, 1984 Page 3 Moved by Strait, seconded by resolution approving the preliminary for two weeks. The Mayor declared all Councilmembers present. Dickson, to defer consideration of a and final plat of Amhurst Subdivision the motion carried unanimously, 7/0, Moved by Ambrisco, seconded by Erdahl, to adopt RES. 84-149, Bk. 82, pp. 494-495, APPROVING THE PRELIMINARY AND FINAL PLAT OF CLEAR CREEK SUBDIVISION. Affirmative roll call vote unanimous, 7/0, all Council - members present. The Mayor declared the resolution adopted. Moved by Ambrisco, seconded by Zuber, that ORD. 84-3188, Bk. 23, pp. 156-158, REZONE 3.52 ACRES EAST OF FIRST AVENUE EXTENDED FROM ID -RS TO RS -5, be passed and adopted. The Mayor declared the ordinance adopted, 6/1, with the following division of roll call vote: Ayes: Erdahl, McDonald, Strait, Zuber, Ambrisco, Dickson, Nays: Baker. Moved by Ambrisco, seconded by Zuber, to adopt RES. 84-150, Bk. 82, p. 496, APPROVING THE PRELIMINARY PLAT OF FIRST AND ROCHESTER ADDITION, PART 2. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Baker, seconded by Dickson, that the rule requiring that ordinances must be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, that the first consideration and vote be waived, and that the ORDINANCE TO AMEND THE OFF-STREET PARKING DESIGN STANDARDS AND LOCATIONAL REQUIREMENTS TO EXEMPT SINGLE-FAMILY DWELLINGS AND DUPLEXES, be given second vote for passage. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Baker, seconded by Zuber, that the ordinance be given second vote for passage. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Zuber, seconded by Ambrisco, that the ORDINANCE TO VACATE A PORTION OF MELROSE AVENUE RIGHT-OF-WAY EAST OF BYINGTON ROAD, be given first vote for passage. Affirmative roll call vote unanimous, 6/0, Strait abstaining. The Mayor declared the motion carried. Councilmember Erdahl thanked Dick Gibson, Director of Facilities Planning for the University of Iowa, for attending the informal Council session and answering questions re the project. He also hoped the University would be able to complete the project on College Street in the near future. Moved by Erdahl, seconded by Dickson, that the rule requiring that ordinances must be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, that the first and second consideration and vote be waived and that ORD. 84-3189, Bk. 23, pp. 159-160, TO CHANGE THE NAME OF SANDUSKY AVENUE, IN PEPPERWOOD ADDITION, PARTS 4-7, TO SANDUSKY DRIVE, be voted on for passage at this time. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Erdahl, seconded by Strait, that the ordinance be finally adopted at this time. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the ordinance adopted. Council Activities June 19, 1984 Page 4 A public hearing was held on plans, specifications, form of contract and cost estimate for the Capitol Street Parking Ramp Improvements. Tom Muller, representing the Greater Iowa City Chamber of Commerce and Downtown Association, heartily endorsed the proposal. Moved by Ambrisco, seconded by Strait, to adopt RES. 84-151, Bk. 82, p. 497, ADOPTING PLANS, SPECIFICATIONS, FORM OF CONTRACT AND COST ESTIMATE FOR THE CAPITOL STREET PARKING RAMP IMPROVEMENTS PROJECT AND AUTHORIZING BIDS TO BE RECEIVED JUNE 28, 1984. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. A public hearing was held on plans, specifications, form of contract and estimate for the Shamrock/Arbor Creek Channel Improvements Project. Staffinembers Denny Gannon and Dan Holderness present for discussion. Moved by Dickson, seconded by Strait, to adopt RES. 84-152, Bk. 82, p. 498, ADOPTING PLANS, SPECIFICATIONS, FORM OF CONTRACT AND COST ESTIMATE FOR THE SHAMROCK/ARBOR CREEK CHANNEL IMPROVEMENTS PROJECT AND AUTHORIZING BIDS TO BE RECEIVED JULY 10, 1984. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. A public hearing was held on intention to issue Industrial Develop- ment Bonds (Jackson Square Associates Project). The following people appeared for discussion: Atty. Joe Holland, representing Jim and Loretta Clark; Jeff Denburg; Karen Kubby, 914 S. Dubuque St. Moved by Dickson, seconded by Ambrisco, to adopt RES. 84-153, Bk. 82, pp. 499-505, ADJOURNING TO JULY 3, 1984, THE PUBLIC HEARING AND THE DECISION WHETHER OR NOT TO PROCEED WITH THE ISSUANCE AND SALE OF NOT TO EXCEED $900,000 AGGREGATE PRINCIPAL AMOUNT OF COMMERCIAL DEVELOPMENT REVENUE BONDS (JACKSON SQUARE ASSOCIATES PROJECT) OF THE CITY OF IOWA CITY, IOWA. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Jeff Denburg distributed copies of a housing survey he conducted showing a 2% vacancy rate and noted discrepancies with the current survey being done by the Planning and Program Dept. The Mayor announced the applications togfillanthe unexpired term of Jean County is accepting Fountain and will forward a recommendation to the City Council. Moved by Zuber, seconded by Baker, to appoint Councilmember Kate Dickson to the County Land Preservation and Use Commission for the term ending 10/1/86. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. Moved by Strait, seconded by Ambrisco, to appoint David Baldus to the Charter Review Commission to fill an unexpired term ending 4/10/85. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. Council Activities June 19, 1984 Page 5 Councilmember Ambrisco requested a quick response from staff re the College and Cligton intersection. The City Manager stated a memo listing possible suggestions would be in Friday's packet. Ambrisco noted two upcoming events, the Parade of Homes and the Amana VIP, and encouraged community participation. Councilmember Erdahl thanked the volunteers who operated the camera during telecast of Council meetings. Councilmember Baker requested the revised tree ordinance be reviewed by Project GREEN prior to Council action. Baker questioned if City buildings and projects comply with codes and regulations, such as stormwater management and the tree ordinance. The City Manager stated that attempts are made to comply and cited examples which far surpassed requirements. Staff will review. It was noted that all plantings are not yet in place at the new transit facility. Baker requested the matter of parking on S. Johnson Street be scheduled for discussion. Councilmember Strait registered concern re mud on the street in the North Dubuque area. Strait requested the matter of tripper service for areas not currently serviced be discussed when new City buses arrive in the fall. Councilmember Dickson noted the new brochures on the Iowa City Public Library. Dickson questioned attendance by the City at tax act seminars. The City Manager reported on pending legislation and possible staff attendance at the seminars. The City Manager reported on a recent Sewer Study Committee meeting and the format that would be used to evaluate the proposals. After review and rankings were completed the top four are: Parsons Corporation; Metcalf and Eddy; Donohue 8 Associates; and CH2M Hill. Additional information will be furnished to Council as the process continues. The recommendations of the Design Review Committee noted as follows: The Design Review Committee recommends to City Council the approval of the Blackhawk Mini -Park design concept as presented, subject to any safety recommendations the staff feels are appropriate. Councilmembers compli- mented Project GREEN for their work. The recommendation of the Housing Commission that the Critical Path Task Analysis be referred to the City Council for review and comment. A memorandum from the Department of Housing and Inspection Services concern- ing this matter will be furnished to the Council within the next two weeks. This relates to Congregate Housing. The recommendations of the Senior Center Commission noted as follows: (1) That the amendments to the bylaws of the Senior Center Commission be approved. Moved by Strait, seconded by Ambrisco, to refer the bylaw changes to the Rules Committee. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. (2) That the recommended changes in the contractual agreements with AARP, Adult Day Program, SEATS, Congregate Meal Program, and Elderly Services Agency be accepted by the City Council. These agreements will be placed on the agenda for the Council meeting of July 3, 1984. Moved by Ambrisco, seconded by Zuber, to adopt RES. 84-154, Bk. 82, p. 506, AWARDING CONTRACT FOR THE FY85 ASPHALT RESURFACING PROGRAM TO L.L. PELLING COMPANY, INC. OF IOWA CITY, IOWA, for $226,593. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Council Activities June 19, 1984 Page 6 Moved by Zuber, seconded by Strait, to adopt RES. 84-155, Bk. 82, pp. 507-510, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN AGREEMENT WITH PLUM GROVE ACRES, INC. Affirmative roll call vote unani- mous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Ambrisco, seconded by Zuber, to adopt RES. 84-156, Bk. 82, pp. 511-513, AUTHORIZING THE CITY LEGAL DEPARTMENT TO ISSUE AN OPINION TO SETTLE A TITLE OBJECTI0N (BRISTOL DRIVE AND N. DODGE STREET). Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Dickson, seconded by Baker, to adopt RES. 84-157, Bk. 82, p. 514, ESTABLISHING A CLASSIFICATION/COMPENSATION PLAN FOR CONFIDENTIAL EMPLOYEES. The City Mgr. noted the distribution of current pay plans per Council request. Affirmative roll call vote unanimous, 7/0, all Council - members present. The Mayor declared the resolution adopted. Moved by Erdahl, seconded by Strait, to adopt RES. 84-158, Bk. 82, p. 515, ESTABLISHING A CLASSIFICATION/COMPENSATION PLAN FOR AFSCME EMPLOYEES. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Zuber, seconded by Strait, to adopt RES. 84-159, Bk. 82, p. 516, ESTABLISHING A CLASSIFICATION/COMPENSATION PLAN FOR ADMINISTRATIVE EMPLOYEES. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Erdahl, seconded by Ambrisco, to include items A22 thru A30 as one motion. The Mayor declared the motion carried, 7/0, all Council - members present. Moved by Erdahl, seconded by Strait, to adopt RES. 84-160, Bk. 82, pp. 517-520, AUTHORIZING THE MAYOR TO EXECUTE THE CONTRACT FOR YOUTH SERVICES IN THE IOWA CITY AREA WITH THE BIG BROTHERS/BIG SISTERS PROGRAM IN JOHNSON COUNTY; RES. 84-161, Bk. 82, pp. 521-524, AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR EMERGENCY ASSISTANCE IN THE IOWA CITY AREA WITH THE IOWA CITY CRISIS INTERVENTION CENTER; RES. 84-162, Bk. 82, pp. 525-528, AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT IN THE IOWA CITY AREA WITH THE DOMESTIC VIOLENCE PROJECT; RES. 84-163, Bk. 82, pp. 529-533, AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR ELDERLY SERVICES IN THE IOWA CITY AREA WITH THE ELDERLY SERVICES AGENCY OF JOHNSON COUNTY; RES. 84-164, Bk. 82, pp. 534-537, AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR NEIGHBORHOOD SERVICES IN THE IOWA CITY AREA WITH THE HAWKEYE AREA COMMUNITY ACTION PROGRAM, INC.; RES. 84-165, Bk. 82, pp. 538-541, AUTHOR- IZING THE MAYOR TO EXECUTE A CONTRACT FOR YOUTH SERVICES IN THE IOWA CITY AREA WITH THE MAYOR'S YOUTH EMPLOYMENT PROGRAM; RES. 84-166, Bk. 82, pp. 542-544, AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT IN THE IOWA CITY AREA WITH THE RAPE VICTIM ADVOCACY PROGRAM; RES. 84-167, Bk. 82, pp. 545-549, AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR YOUTH SERVICES IN THE IOWA CITY AREA WITH UNITED ACTION FOR YOUTH; RES. 84-168, Bk. 82, pp. 550-553, AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR NEIGHBORHOOD SERVICES IN THE IOWA CITY AREA WITH WILLOW CREEK NEIGHBORHOOD CENTER. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolutions adopted. The City Manager stated the salary report re agency directors would be to Council within two weeks. Council Activities June 19, 1964 ^ Page 7 Moved by Baker, seconded by Dickson, that the rule requiring that ordinances must be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, that the second consideration and vote be waived, and that ORD. 84-3190, Bk. 23, pp. 161-167, AMENDING SECTION 23-189 OF THE MUNICIPAL CODE OF IOWA CITY TO CHANGE SPEED LIMITS ON PARTS OF SYCAMORE STREET, be voted on for final passage at this time. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Baker, seconded by Zuber, that the ordinance be finally adopted at this time. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the ordinance adopted. Moved by Ambrisco, seconded by Dickson, that the ORDINANCE AMENDING SECTION 31-2 OF THE CODE OF ORDINANCES OF THE CITY OF IOWA CITY, IOWA, be given second vote for passage. Atty. Richard Zimmerman, representing That's Entertainment, appeared. He requested Council amend the ordinance to better define the areas and/or consider granting an easement that would allow people renting skates from his client to skate from the business to an area where skating would be permitted. Council referred the matter to staff for review prior to Council final vote in two weeks. The Mayor declared the motion carried, 6/1, with the following division of roll call vote: Ayes: Baker, Dickson, McDonald, Strait, Zuber, Ambrisco. Nays: Erdahl. Moved by Dickson, seconded by Strait, to adjourn 9:35 P.M. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. JOHN MCDONALD, MAYOR MARIAN K. K RR, CITY CLERK OFFICIAL ACTIONS OF COUNCIL - 6/21/84 The cost of publishing the following pro- ceedings $ claims is $ Cumulative cost for this calendar year for said publication is $ Iowa City Council special executiv— e� on meeting, 6/21/84, 11:30 A.M. at the Civic Center. Mayor McDonald presiding. Councilmembers present: Ambrisco, Baker, Dickson, McDonald, Strait, Zuber. Absent: Erdahl. Moved by Baker, seconded by Strait, to adjourn to executive session under Section 28A.5(g) to discuss the purchase of particular real estate only where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for that property and under Section 28A.5(b) to discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation. Affirma- tive roll call vote unanimous, 6/0, Erdahl absent. The Mayor declared the motion carried. Moved by Strait, seconded by knbrisco, to adjourn, 12:40 P.M. The Mayor declared the motion carried unanimously, 6/0, Erdahl absent. A more complete description of Council activities is on file in the office of the City Clerk. s/John Mc729/84. na dYa s/Marian Karr, City Clerk U Submitted for publication EXECUTIVE SESSION JUNE, 21, 1984 Iowa City Council, special executive session meeting, 6/21/84,at 11:30 A.M. in the Conference Room at the Civic Center. Mayor McDonald presiding. Councilmembers present: Ambrisco, Baker, Dickson, McDonald, Strait, Zuber. Absent: Erdahl. Staffinembers present: Berlin, Helling, Jansen, Karr, Zehr, R. Schmeiser. Others present: Rayne Overman, Bill Carlson, Harold Bogart. Tape recorded on tape 84-EX41, Side 1, 87 -End and Side 2, 1-314. Moved by Baker, seconded by Strait, to adjourn to executive session under Section 28A.5(g) to discuss the purchase of particular real estate only where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for that property and under Section 28A.5(b) to discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation. Affirmative roll call vote unanimous, 6/0, Erdahl absent. The Mayor declared the motion carried. Moved by Strait, seconded by Ambrisco, to adjourn, 12:40 P.M. The Mayor declared the motion carried unanimously, 6/0, Erdahl absent. T _'�� Informal Council Discussion July 2, 1984 Informal Council Discussion: July 2, 1984, 6:30 p.m. in the Conference Room at the Civic Center in Iowa City, Mayor John McDonald presiding. Council Members Present: McDonald, Dickson, Ambrisco, Baker, Zuber, Er ah sent: Strait. Staff Present: Berlin, Helling, Jansen, Karr, Showalter, Franklin, Knight, Schmeiser, Cassady, Williams, Hauer, Vitosh, Seydel. Tape -Recorded: Reel 84-053, Side 1, all, Side 2, all; Reel 84-054, Side 1, aT , Stde 2, 1-252. EXECUTIVE SESSION: Moved by Baker, seconded by Erdahl, to adjourn to executive session under Section 28A.5.G real estate to discuss thepurchase of particular real estate only where premature disclosure would be recently expected to increase the price of the governmental body who would have to pay for that property. The minutes in the tape-recording of the session closed under this paragraph shall be made for public examination when the transaction discussed is completed. Affirmative roll call vote unanimous, 6/0, Strait absent. The Council returned to open session, 7:20 p.m. PLANNING AND ZONING: Amendments to the Zoning Ordinance to bring the Iowa Citv Municinai rnda Franklin recommended deferring discussion on setting the public hearing until later scheduled time this evening. Rezone property at 624 South Gilbert Street from CI -1 to CC -2. Franklin said that rezoning will allow East-West Oriental grocery store to relocate onto the property. In response to Dickson, Franklin said that the oil spill problem has been resolved to the satisfaction of the Water, Air and Waste Management Office for the proposed development. Further discussion of the site plan is scheduled for the next Council meeting. Amend the Tree Regulations, Section 36-72 of the Zoning Ordinance. Berlin said a discussion should be scheduled to discuss amendments to the Tree Ordinance. Franklin will prepare a report responding to concerns raised in letters from Jim Maynard and Emilie Rubright of Project GREEN. Amend the Off -Street Parking Requirements to improve provisions for traffic isiangs. No discussion. INFORMAL COUNCIL DISCUSSION JULY 2, 1984 PAGE 2 Amend the Definition Section of the Zoning Ordinance to include a defini- tion Of o an ina area. No discussion. Aoorove the Dreliminary and final plat of Amhurst Subdivision. Franklin said action should be deferred indefinitely because complete legal papers have not been received. Vacate a Portion of Melrose Avenue Right -of -Way East of Byington Road. No discussion. Amend the Off -Street Parkin Desi n Standards and locational requirements to exempt sing e- ami y we Ings an up exes. No discussion. MANUFACTURED HOUSING: Reel 84-053, Side 1 Knight recommended setting a public hearing to discuss manufactured housing which also serves to establish a 60 day moratorium on the issuance of building permits for any use which would not conform with the proposed zoning ordinance amendment. Council reviewed Knight's June 28th memo re: IT act of Recent Le islation Re ardin Manufactured Housin . Boyle and Jansen w report to Counc on t e impac o the egis ation. Staff proposal will require a 20 foot minimum building width in all single- family zones. In response to McDonald, Berlin said that under the new law a mobile home can be put on a residential lot provided it is put on a foundation and is converted to real property. Berlin said that Knight attended meetings with other municipalities which revealed that the new law is vaguely written and may not meet the legislature's original intent. Knight said that the moratorium will last until August 31st. The Planning and Zoning Commission will review the amendment. Mobile homes converted to real property will be taxed at a higher rate than normal mobile homes. ELM GROVE PARK: Reel 84-053, Side 1 Karen Kubby stated'that the Elm Grove Park should be retained as a park area. She explained that she obtained 110 signatures on a petition stating that people still use the park and would continue to use if some green space were preserved after development. Kubby noted that the CCN community development plan called for open space in the area. McDonald stated that City monitoring revealed a drop in park usage. PAUL -HELEN BUILDING: Reel 84-053, Side 1 Art Small, developer for the Paul -Helen Building, reviewed the proposal to renovate the Paul -Helen Building which would include a main entrance fronting on the Blackhawk Mini -Park. He showed the Council project design plans. Small stated that the Paul -Helen Building rehabilitation honors urban renewal goals and retains the characteristics of the Blackhawk Mini -Park. He said that the project depends upon purchasing a 20'x30' INFORMAL COUNCIL DISCUSSION JULY 2, 1984 PAGE 3 portion of the mini -park. In response to Ambrisco, Small stated that the current value of the Paul -Helen Building is $450,000 and it would take $500,000 of improvements. IRBs will be requested from the Council to fund the project. Jansen noted that because the land is part of the City's urban renewal area, it must be competitively bid. Berlin said that Council may request development proposals for consideration in place of bids. Jim Maynard of Project GREEN reviewed Project GREEN's plans for development of the mini -park and said that plans could be modified to reflect Council wishes. Public input was received from Linda Robinson who requested that Council maintain the essential characteristics of the park and raised concerns about the size of the west wall entrance. Council agreed to sell the parcel and assist Project GREEN in revising plans for the mini -park. i TYPE II CIVIL RIGHTS: Reel 84-053, Side 2 Helling and Williams reviewed the Iowa City Human Rights Commission and Iowa Civil Rights Commission joint application to HUD for a Type II grant which would allow Iowa City to continue the outreach program and an audit program. The grant would result in a $4,000 allocation to Iowa City. Williams explained that an audit program is needed in housing because it is more difficult to access discrimination in housing than in other areas of human rights. Auditing is done on a complaint basis. Seydel stated that the Housing Commission had not heard of the grant program. In response to McDonald, Williams explained that only certain agencies are deemed equivalent to Title 8 for housing by federal law. The only two such agencies in Iowa are Iowa Civil Rights Commission and Iowa City Human Rights Commission. Susan Futrell, Human Rights Commission Chair, stated that the majority of the Human Rights Commission supports the grant proposal, although a formal discussion has not been held. City Council agreed to proceed with the grant application. IRBs: Reel 84-053, Side 2 Berlin stated that Hauer, Helling, Jansen, Seydel, Boothroy, and Vitosh served on the IRB staff review committee. The City Council reviewed the June 29th IRB staff review committee memo. Vitosh said that final decisions on the IRB policy should be deferred until the impact of the new legislation is known. Vitosh and Helling will attend the July 11th briefing seminar on the new legislation. In response to Dickson, Vitosh explained that if the City becomes too restrictive, developers could seek other financing which would limit City design review. Seydel reviewed Section 8 low-income housing requirements and the number of Iowa City's low-income housing units. Vitosh reviewed limitations on the amount of outstanding IRBs compared to the total assessed valuation. The revised policies place a 3% limitation on commercial, 3% on housing, and 5% on industrial. Vitosh explained that the City of Iowa City closely monitors the issuance of IRBs. Berlin stated that Iowa City complies with the initial intent of the IRB program by issuing the IRBs to the true indus- trial projects and using the IRBs to strengthen redevelopment districts. Baker raised concerns about wage policies, utility use of IRBs, and company labor relation histories. I.0 INFORMAL COUNCIL DISCUSSION JULY 2, 1984 PAGE 4 COUNCIL TIME/AGENDA: Reel 84-054, Side 2 1. McDonald and Berlin recommended deferring item 19, awarding SEATS supplemental taxi service to Hawk -I Cab, until staff review of a recent letter. 2. Berlin noted that plans and specifications have been sent out for rebidding on the Capitol Street ramp project and an item has been added to the agenda setting a new bid date. 3. McDonald stated that a majority of the Council has agreed to item 25, the resolution authorizing agreement between the City and GWG Invest- ments. 4. Berlin stated that information about the off-street parking on Westwinds Drive will be in the next packet. 5. Dickson inquired about the letter from Evangelical Free Church on the agenda. Berlin stated that the matter has been referred to the Department of Public Works. 6. Ambrisco said the "T" intersection at Summit Street and Kirkwood is very dangerous. Berlin will ask the Traffic Department to study the intersection. 7. Erdahl stated he had reviewed the parking situation on Johnson Street. 8. Jansen reported that he has received the cost-sharing footbridge agreement from the University and will review. 9. Jansen clarified that the Council is granting approval of the beer garden at Gabe's Tavern. Due to the timing of the application, the liquor license has already been approved. The owner of Gabe's and a representative from the Police Department will attend Tuesday's informal Council meeting. 10. Berlin stated that CH2M Hill has announced that they are not inter- ested in proceeding with the sewer plant proposal, as they would not provide that amount of work without compensation. 11. Melling requested a response on the asphalt overlay addition and concept of energy conservation contingency fund. The energy conserva- tion contingency fund will be scheduled for further discussion. HUMAN RIGHTS COMMISSION'S APPOINTMENT: Majority agreed to appoint Haywood Belle to the Human Rights Commission. Meeting adjourned at 10:10 p.m. 1.• ,;�1