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Home My WebLink About1984-07-17 Info PacketCity of Iowa City MEMORANDUM DATE: July 6, 1984 TO: City Council FROM: City Manager RE: Informal Agendas and Meeting Schedule July 10 1984 Tuesday NO INFORMAL COUNCIL MEETING - SUMMER SCHEDULE July 16 1984 Monday 6:30 - 8:30 P.M. Conference Room 6:30 P.M. - Review zoning matters 6:45 P.M. - Review Tree Regulation Amendments 7:05 P.M. - Mandatory Open Space Requirements 7:30 P.M. - Salaries for Human Service Agency Directors 7:45 P.M. - Newspaper Vending Machines 8:10 P.M. - Transfer of Funds to Economic Development Group 8:15 P.M. - Council agenda, Council time, Council committee reports 8:25 P.M. - Consider appointments to Mayor's Youth Employment Board, Housing Commission, Riverfront Commission, and United Action for Youth Board July 17 1984 Tuesday 7:30 P.M. - Regular Council Meeting - Council Chambers July 24 1984 Tuesday NO INFORMAL COUNCIL MEETING - SUMMER SCHEDULE July 30 1984 (Incomplete Agenda) Monday 6:30 - 8:30 P.M. Conference Room 6:30 P.M. - Review zoning matters 7:00 P.M. - Convention and Visitors Bureau Update Report 7:30 P.M. - Council agenda, Council time, Council committee reports July 31 1984 Tuesday_ 7:30 P.M. - Regular Council Meeting - Council Chambers 10741 City Council July 6, 1984 Page 2 PENDING LIST Priority A: h Utility Franchise Blackhawk Minipark Improvements Design Shared Housing Program Duty/Procedure Changes - Housing and Inspection Services Lower Ralston Creek Parcels - Use and Configuration Congregate Housing Development Alternatives Iowa Theater Type Problems Northside Lighting Project Report Housing Market Analysis Update Energy Conservation Measures Funding Program Housing Inspection Funding Policy Willow Creek Park Sidewalk North Dodge/Old Dubuque Road Project City of Iowa City MEMORANDUM Date: July 2, 1984 To: City Council From: City Re: Parking in Westwinds Enclosed is a memorandum from the Traffic Engineer concerning the parking situation on Westwinds. Westwinds Drive as a collector street is also used as a bus route. Parking on the street would make bus transportation extremely difficult. In addition, in recent years the City Council has increasingly discouraged both the use of overwidth paving wherever possible and the use of streets for parking. It has been the philosophy of the City that the private owner in the development should provide sufficient parking for uses on the private property rather than having the City bear the cost in overwidth paving. bdw/sp Enclosure City of Iowa City = MEMORANDUM Date: June 6, 1984 To: Charles Schmadeke, Public Works Director From: James Brachtel, Traffic Engineer Re: Parking on Westwinds - Council Referral At the May 22nd meeting of the City Council, questions were raised regarding the parking restrictions on Westwinds Drive. At the present..time, parking is prohibited at all times on both sides of Westwinds Drive. This parking prohibi- tion was placed in effect in November of 1983. In the summer of 1983, a portion of the Westwinds Drive right-of-way between the subdivisions of Regency Garden and Aspen Lake Part I was paved. This paving completed the paving of Westwinds Drive from Melrose Avenue to Mormon Trek Blvd. In addition, Roberts Road was tied to Westwinds Drive in a "T" intersection. Westwinds Drive has been designated as a collector street in the City's comprehensive plan. It connects a high density residential area with the two arterials of Melrose Avenue and Mormon Trek Boulevard. The street has been paved to a substandard 28 foot width. It is curvilinear in alignment and has a rolling terrain, thereby substantially reducing sight distance. A street width of 28 feet results in two driving lanes of 13-1/2 feet. If parking is allowed on one side of Westwinds Drive, it would result in an 8' parking lane and two 9-1/2' driving lanes. This is less than sufficient for a collector street. The referral from Council also inquires as to where visitors to condos will park. Visitor parking for condominium development will be a difficult problem if the developer has not provided adequate off-street parking. In the develop- ment to the north of Westwinds Drive, adequate off-street parking lots were provided to accommodate visitors to the area. In zero lot .line development there has been very little provision for visitor parking. This will be an ongoing problem in all zero lot line developments in the future. It would be particularly pronounced on those streets that are only 28 feet in width. Zero lot line development minimizes the lot size required for an individual home. One of the sacrifices of this type of development is the loss of area for vehicular storage. In addition, lot frontage is also minimized thereby reducing significantly curb space in front of the home. In many instances, the driveway opening will be wider than the curbed frontage. There is no easy solution to this situation. Zero lot line development reduces the available surface area for vehicular storage, not only on the private lot but also in the public right-of-way. Should Council have additional comments or questions regarding this matter, please don't hesitate to contact me. bc3 /37s City of Iowa C ity MEMORANDUM Date: July 2, 1984 To: City Council From: City Manager",e" �� l/ / 34"` Re: Use of Student Interns by City Departments The various City departments use students extensively. For example, this summer the Parks & Recreation Department will have six interns - four from the University of Iowa, one from Iowa Lakes College and one from Central Iowa College. Over 3,000 hours of student participation will support the Parks & Recreation programs. Student interns make a very valuable contribution to the City's programs. bil/14 /,2 74 CITY CSF IOW/-\ CITY CNIC CEN(ER 410 E. WASHNGTON ST. IOWA CITY, IOWA 52240 (319) 356-5000 June 29, 1984 Mr. Michael Fitzgerald State Treasurer Capitol Building Des Moines, Iowa i Dear Mr. Fitzgerald: I The purpose of this letter is to inform you that the City of Iowa City i and its four depository banks are unable to meet the July 1, 1984, deadline as outlined in Senate File 2220 concerning the pledging of assets to secure public funds. Significant operational, financial and legal considerations must be addressed before an acceptable procedure is implemented which will meet State requirements. Some of these considerations are: 1. A question of whether the Federal Reserve Banks can enter into a bailment agreement. 2. The unavailability of the corporate surety bond for securing the public funds. 3. The time needed for the negotiation of bailment agreements and the development of procedures. 4. The need for the banks to secure sufficient investments suitable for the purpose of securing the public funds. 5. The time needed for negotiation and implementation of the proposed procedures between the City and the depository bank including the execution of the enabling documents as required in Senate File 2220. The City's four depository banks have made a firm commitment to complete the pledging to secure the deposit of City funds in the near future. Each bank has prepared a tentative schedule for completion and has informed the city, in writing, of their intent to comply with the provisions of Senate File 2220 as quickly as the listed considerations can be resolved. Copies of the correspondence received from the banks are enclosed. 1-377 Mr. Michael Fitzgerald June 29, 1984 Page 2 In reviewing this bill it is evident that banks will inherit consider- able paperwork and face escalating costs in accommodating public funds. One of the resulting effects will be the burden placed on cities to absorb these costs as increased service fees or reduced interest income on investments. It is obvious that these operational and implementation problems were not explored in detail during consideration of Senate File 2220. Si cerel yours, Neal G. Berlin City Manager cc: Rosemary Vitosh, Director of Finance City Council Senator Arthur Small Representative Minnette Doderer Representative Jean Lloyd -Jones Iowa League of Municipalities bj4/16 /377 HAWKEYE STATE BANK IOWA CITY, IOWA 52240 TELEPHONE 319;351.4121 HAWKEYE STATE BANK BARBARA A. McNEIL CASHIER t June 28, 1984 t Neal Berlin, City Manager Civic Center Iowa City, Iowa 52240 Dear Mr. Berlin: On June 27, 1984, we presented the "Resolution" and "Agreement to Receive and Repay Deposits of Public Funds" forms to Nancy Heaton as the first step in compliance with Senate File 2220 and Chapter 453 of the Code of Iowa. I have enclosed copies of the present signature cards and new cards for any necessary revisions. Until the legal questions of bailee and/or custodian arrange- ments have been resolved with the attorney general, we are unable to provide the additional documentation at this time. We will procede with all due speed once the legal matters and procedures have been resolved. Hopefully this can be done within the next 60 to 90 days. The Federal Reserve Bank of Chicago is sending us forms for establishing custodial arrangements, but as the attached copy of the letter from the IBA states: "THE IBA DOES NOT KNOW IF THIS IS AN ADEQUATE METHOD FOR PERFECTING A PLEDGING ARRANGEMENT. AN OPINION FROM THE ATTORNEY GENERAL'S OFFICE WILL BE FORTH- COMING, AND WE WILL NOTIFY BANKS AS TO ITS CONTENT." I have enclosed a copy of the letters we have received from Norwest Bank -Des Moines saying they would serve as bailee and then on June 26th reversing their position. 1-377 Bak as Issas Norwest Bank Des Moines. N A NONWESIt-4%, 666 Ylatnut Street sass Post Office Bo• 837 ss•ss Des Momes. Iowa 5030; June 26, 1984 Re: Pledged Securities for Deposit of Public Funds -- our letter of July 12, 1984 relating thereto Certain legal and procedural interpretations have been ?ues:ioned by various concerned parties which keep this bailment arrangement from being implemented at this time. Please be assured that we are very concerned, are giving priority I attention to this situation, and will provide the documents just as soon as these questions have been resolved. Thank you for your consideration' Yours very truly, Lois M. Olsan Sr. Trust Officer CAPITAL MANAGEMENT AND TRUST DIVISION HI& as Norwell Bank Des Moines. N F 11111 Noawrsr!••.a•' 666 walnut Street among Post Office Bo. 837 Ira now Des Moines. Iowa 5030 PLEDGED SECURITIES FOR DEPOSIT OF PUBLIC FUNDS llr� j (Iowa Code Section 453, as amended) n We are ready to serve as BAILEE for your Pledged Securities! We will send you all the necessary agreements and forms, along with detailed instructions. Generally, here is how it works: 1. You sign an Agreement with each of your Depositors of Public Funds to maintain pledged securities for 110% of their deposits in excess of insurable limits. 2. You sign an Agreement with us. We hold the Pledged Securities as your Bailee. 3. You furnish us a list of your Depositors of Public Funds, the amounts of their deposits and the securities you are pledging for each. Then, you transfer the securities to us. We verify receipt with a copy of the receipt for both you and your Depositors. 4. You furnish us, at least weekly, a report of deposit activity and balances of your Depositors of Public Funds. 5. You furnish us, monthly, a report of aggregate principal and interest required to be paid on all outstanding deposits secured by the Pledged Securities and a market valued list of the Pledged Securities. 6. We disburse interest earned on the Pledged Securities to you, and we file all required federal and state tax information forms. 7. We provide any information and verifications required by your auditors and bank examiners. B. We annually provide any audit confirmations required by your Depositors of Public Funds. 9. As your Depositors of Public Funds increase or decrease their deposits, you may add to or withdraw Pledged Securities (by phone, with follow-up written confirmation). July l.will be here soon) If you will fill out and return the enclosed questionnaire, we will respond quickly with all the documents and our fee for this service. If you have questions, our toll-free number is 800-362-2514, Financial Institutions Department (correspondent bankers) or Funds Management Department. CAPITAL MANAGEMENT AND TRUST DIVISION Lois M. Olsan, Sr. Trust Offi6er 6-12-84 1377 0 U E S T I 0 N N A I R E PLEDGED SECURITIES FOR DEPOSIT OF PUBLIC FUNDS Please insert the information requested below, and return it in the enclosed envelope (this information will help us determine a reasonable fee). We will then send you the Packet of documents and our- fee schedule. Your name and title: Your Bank name: Your Bank address: Your phone number: Your account number with our Bank: Number of your Depositors of Public Funds: Estimated number of separate issues and dollar mount of securities you must pledge: Number of issues: Dollar amount: Date: Any comments or questions: NORWEST BANK DES MOINES, N.A. Capital Managagement and Trust Division Lois M. Olsan, Sr. Trust Officer P. 0. Box 837 /377 That. J. O'Brien 4aud, Vk, h.v4at IrfirStationalNBank 204 EASI N'ASHINGION, IOWA CHI IOWA 57740 PHONE 351-7000 AHLA COD[ 319 June 28, 1984 City of Iowa City Attention: Mrs. Nancy Heaton 410 East Washington Street Iowa City, IA 52240 Re: SF 2220 Dear Mrs. Heaton: Since our meeting yesterday afternoon, we have decided not to wait for information regarding the acceptance of the Federal Reserve Bank of Chicago as our cusbxUal institution. We have made arrangements with the United Missouri Bank of Kansas City to act for us and anticipate that we should have all require- ments in place by August 1, 1984- Approved forms became avail- able just this morning through the Maynard Printing Ocrpany of Des Mines, and we have placed a telephone order for these forms. You will recall that I left the depository agreenlEnt and boarb resolution with you yesterday. At this tine, we are not aware of anything that would impede our ability to meet the above time schedule. However, if some- thing does arise, we will be in touch with you kwediately. Ve�� y yon, ,os. y✓O'Brien Executive Vice President 1Uo:JBB /377 Hills Bank&TrustCo. Hills, Iowa 52235 a 319-679-2291 Marty J. Maters Assistant Controller June 28, 1984 Nancy Heaton Treasurer, City of Iowa City 410 E. Washington Iowa City, Iowa 52240 Dear Nancy: I have outlined below the schedule we intend to follow in order to comply with Iowa Code Section 453, as amended regarding pledged securities for deposits of public funds. We expect to sign a bailment agreement with our bailee bank next week pledging U.S. Treasury securities in sufficient amount to cover your deposits in the Hills Bank and Trust Company in excess of FDIC insurance limits. Following the execution of our bailment agreement, the City Council could then, at its next regularly scheduled meeting, adopt the appropriate. resolution naming Hills Bank and Trust Company as depository and approve the following agreements: a.) Agreement To Receive and Repay deposits of Public Funds. b.) Security Agreement For Deposit of Public Funds - Assignment of Securities to Bailee. Please do not hesitate to call me with any additional quesitons you may have. Sincerely, Marty J. Malers MJM : ps 1377 I 0'B IOWA STATE BANK &TRUST COMPANY IOWACITY.lows !2244 ..c. cant ns•ss4•u2o June 28, 1984 Nancy Heaton City Treasurer City of Iowa City Iowa City, IA 52240 Dear Nancy: Per the meeting of yesterday I enclose herewith three Res- olutions and Agreement to Receive and Repay Deposit of Public Funds forms for Accounts of the City of Iowa City as well as Police and Fire Retirement. Additionally, enclosed are samples of the other required forms we will be using relative to the pledging to Public Fund De- posits, which are the IBA forms, for your City Attorney's use. At this time our best guess as to total completion of fulfilling pledging requirement is August 1, 1984, but please be assured that estimate is maximum and we are striving to complete requirements as quickly as we prudently can do so. I you need anything further, please let me know. lla J. Feldman e President LJF:jrc Enclosures /a3 71 Fie anlannn �I miter Tues., July 3. IM Tax dollar! By DEWEY KNUDSON�Pas1 Local taxpayers will nay for a, Chao a yLdapoal4.oC—plibllc_ Pkam ItguredJriJinwial.LOU* 'tlom, stab and bankhrg officials said 'M da . — 9 -the same time, bankers will be spared the risk of making good the Ion of public dollars held in an Iowa bank that collapses. State Treasurer Miebael Fitzgerald and Randy Steig, eaecuuvedlrecrar of the Iowa Bankers Association, speed to secure bank funds Monday that laukiag legislation ap proved lids year will shift the coot of e $1.2 billion npublic blicgmoney on cto tInfiinaxW imutuuooL "Thain Is* an element of risk so there isan element of cost there,' Fitzgerald said, referring to a move that will require banks to pledge assets to cover any public funds an do- pmiL'7he pledging system will cast more, and the tazpyen will pay for IL" Under current practice, banks In. sure deposite from clues, counties, uhool hoards, uuliues and other public asenot es through a "staking fund." if am![metal loWtaum with those deposits folds, other boob am asssssed to cover the los That happened a you ago when the Bloomfield FSehange Bank collapsed and other banks contributed about $3.5 mWioa Lawmakers this year decided to eumWta the sinking ford and to re- quire financial insutauom to secure public deposits by pledging their assets. But Fitzgerald said only govera- ment senvitin or certain other secs. rides may be used to cover public de. posits. In some instances, he said, tanks will be forced o sell invest- ments carrying higher yields to per. chase government Mcluitles with low. er interim rates. ' "Taxpayers will earn Ion on their investments, so in that sere It cora them," be said Supporters of the change say W sinking fund is unfair because It assesses charges against well-run baht to prevent losses from poorly managed can. "After what happened N Bloom. field, tbe.cry was load and clear. 11 don't want to pay for aorm1 13 ear's mistakes,'"Steigsaid. "Tbdekiry fund was an( afair sys. tem." Fitzgerald said. Under the new law, the system of pledging assets was supposed to re. plan the slotlag fond on Sunday, the date the law took effect But the law provided for a one-year delay N case the new system was; not reedy. Fitzgerald said that delay will be needed to give local officials unse to work out agreements with the bar&% savings and loan associations and credit union where they deposit Idle funds. "I know of no one who has a proper agreement o place," he said. 137 City of Iowa City MEMORANDUM DAnI July 6, 1984 10' City Council FROM' Dick Frantz, Senior Building InspectoV RE: Transit Facility complying with City Codes 1. BUILDING CODES (UBC, NEC, UMC, UPC, UFC, State Energy Code, and State Handicapped Code). On June 13, 1984, a final inspection of the Transit Facility was conducted by City staff. The facility was found to be in compliance with the above mentioned codes at that time. 2. STORM14ATER MANAGEMENT. A review was conducted by the Engineering Department. They found that since the area discharges its stormwater directly into the river, stormwater management is not required. This policy has been followed since the Stormwater Ordinance was adopted, as long as a consideration is given to maintaining adequate channels and/or piping systems to handle the 100 year flow. 3. TREE REQUIREMENTS. A review was conducted by PPD which determined: a.) Required tree planting for parking areas does comply with City Codes. b.) Trees adjacent to and within street right-of-way complies with City Codes as far as the required amount of trees and the spacing. Without a survey however, it is difficult to determine if they are 8 within feet of the right-of-way line. 13 79 City of Iowa City MEMORANDUM Date: June 28, 1984 To: City Council From: Robert Jansen, City AttorneyL) David Brown, Assistant City Attorney Re: Application of City Codes to City Buildings ISSUE: Must City buildings comply with the various City codes related to build- ings (i.e., building code, electrical code, plumbing code, etc.) and with the City zoning code? CONCLUSION: City buildings must comply with all such City codes, with the exception of the zoning code. DISCUSSION: Section 103A.19, Code of Iowa, provides in pertinent part: The examination and approval or disapproval of plans and specifica- tions, the issuance and revocation of building permits, licenses, certificates, and similar documents, the inspection -of buildings or structures, and the administration and enforcement of building regulations shall be the responsibility of the governmental subdivi- sions of the State and shall be administered and enforced in the manner prescribed by local law or ordinance. This provision has been interpreted by the Attorney General of Iowa to mean that governmental subdivisions have the responsibility to enforce their building codes. Op. Atty. Gen. (Appell), Dec. 19, 1978. There is no provision contained in either the Code of Iowa or the Code of Ordi- nances of the City of Iowa City whit--w-Fu exempt City u ngs or ui dings of other political subdivisions within the City from the application of the City's building codes. In Cedar Rapids_ Community School District of Linn Count v. Cit of Cedar l a�i3s, 106 N.A. d 655 owa , e t owa Supreme ourt held that schoo bu dings within the city were subject to the provisions of the City's building code. As another example, a city's building code is applicable to county structures within its city limits. Op. Atty. Gen. (Richards), Dec. 30, 1975. 13f4 There are two exceptions to this general rule. One, municipalities may not enforce their building codes or laws concerning construction against the State except as expressly allowed by statute. (Bear in mind that a distinction exists between the State and governmental subdivisions such as counties and school districts). Secondly, Section 103A.20, Code of Iowa, provides that any building or structure constructed in con ormance O the State Building Code shall be deemed to comply with all state, county and municipal building regulations. While city buildings and buildings of other political subdivisions must comply with the City's building codes, the same is not true in regard to the City's Zoning Code. Municipalities are empowered to adopt zoning regulations pursuant to Section 414 .1, Code of Iowa. Since zoning is the exercise by a municipality of police power d�egated from the State, such delegated power must be strictly construed. It has been held that a municipal zoning ordinance is not applicable to the State or any of its agencies in use of its property for governmental purpose unless the legislature has clearly manifested a contrary intent. City of Bloomfield v. Davis Count Communit School District, 119 N.W.2d 909 (Iowa 1963). At page o i case, a our cites a following authorities: Rhyne Municipal Law, section 12-8. Rhyne, 32-35, pages 925-926, states: "As a general proposition the state, its agencies, counties and the subordinate governments need not comply with municipal zoning regulations,....." 101 C.J.S: Zoning, 5135 says, "Ordinarily, a governmental body is not subject to zoning restrictions in its use of property for governmental purposes." Thus, a City building to be used in providing a governmental function need not comply with the City zoning code. This is consistent with the traditional use of zoning to regulate private, as opposed to public, property. bdw4/1 cc: Neal Berlin, City Manager Douglas Boothroy, Director of H.I.S. Dick Frantz, Senior Building Inspector 13B City of Iowa City MEMORANDUM Date: June 29, 1984 To: From:Robert City Council Jansen 01 — Re: Application of Franchise Fee to Sale of Cable Franchise It is our opinion that the current three percent franchise fee does not apply to any proceeds or profits resulting from the proposed sale of the cable franchise. Sec. 14-73(c) of the City Code provides in pertinent part as follows: (c) "Annual Franchise Payment": Grantees of a franchise hereunder shall pay to the city an annual fee in an amount equal to three (3) percent of the "annual gross revenues," as defined herein, in lieu of all other city's permits and fees, to be utilized by the city to offset its regulatory and administrative costs and to maximize awareness and use of the access capacity." Section 14-61 defines "annual gross revenues" as follows: Annual gross revenues shall mean all revenues received by the grantee, its affiliates or subsidiaries from and in connection with the operation of the broadband telecommunications network in the City of Iowa City, Iowa, and shall include revenues from all sources including without limitation revenues from advertising, channel leasing, data transmission and per program charges leasing, data transmission and per program charges and any other charges not specifically prohibited by the FCC or a court of competent jurisdic- tion, in addition to subscriber's monthly payments. Based on the above language, it does not appear that the franchise fee was intended to be applied to any "revenues" resulting to a grantee from a sale of the franchise. Rather, the fee is to be applied only to annual revenues "from and in connection with the operation" of the network. Accordingly, the City cannot apply said fee to any proceeds or profits from the pending sale of the franchise. A related issue, regarding whether or not the City can include as a condition of sale of the franchise to Heritage Communications the require- ment that Heritage agree to pay to the City "franchise fee" revenue on a portion of profits from any future sale of the franchise, is more complex and requires additional research before an opinion can be rendered. bdw5/1 cc: Dale Helling Broadband Telecommunications Commission Drew Shaffer Heal Berlin /38/ City of Iowa City MEMORANDUM Date: July 6, 1984 To: City Council and City Manager From: 'Frank Farmer, City Engineer G„t Re: Petition to Pave by Special Assessment the Alley in Block 1, Lyon's First Addition The attached drawing shows the assessment limits and affected property owners for the paving improvements for the above-mentioned alley. The shaded lots indicate those property owners who signed a petition, now on file in the City Clerk's office, requesting paving improvements. Those property owners signing the petition represent 67% of the total project cost, thereby requiring only six of seven Council votes to approve the project, as opposed to seven of seven Council votes required if over 75% of the assessed costs objected to the project. The estimated cost for this project is $27,000. bj5/1 138-2- Informal ncil Fleeting July 2, 1504 DEPARTMEtiT REFERRALS SUBJECT RE D TO REFERFtED o� COMMENTS/STATUS Ilritten report re, correspondence Tree Ordinance 7-2 P&PD 7-12 from Jim Maynard and Project GREEN. Discussion at informal meeting on July 13, 1984. ! Mem'o on hlinipark 7-2 Lorraine Two Council Members didn't receive this. Was this printed or inserted? Paul -Helen Building 7-2 P&PD 7_11 Staff meet with Art Small. Notify Manager. Continue investigation. Item SEATS Supplemental Contract 7-2 P&PD will be deferred two weeks. Traffic Engineer evaluate for — Kirkwood and Summit 7-2 Public Works 7-19 further control devices and repor`, to Council. Asphalt Overlay Program 17-2 Public Works OK as approved. Energy Contingency Fund -2 Assistant Ci y Manage Future informal discussion. W Contact: Curt Jensen For Immediate Release Denver, Colorado (303) 628-8156 SECOND PRIVATIZATION DEAL TO FINANCE WASTE WATER TREATMENT PLANT I9 CONCLUDED WASHOE COUNTY, NEVADA --- Washoe County officials, concluding months of negotiation, have entered into a service contract agreement with Profes- sional Services Group, Inc. of Atlanta, Georgia, to build, own and operate a municipal waste water treatment plant. This is only the second time a privatization deal has been concluded to finance a waste water treatment plant in the United States. Boettcher ,', Company, Inc., the Denver-based investment banking firm, has served as financial advisor in both of the transactions. The Nevada facility will be financed by approximately.$6 million in Industrial revenue bonds backed by Professional Services Group, Inc. The bonds are expected to be made available to investors in the fall of 1984. Washoe County, which surrounds Reno, has experienced growth and demands for additional municipal services. However, development cannot take place until these facilities, including a waste water treatment plant, are in place to support new residents. In this situation, Boettcher helped the county negotiate a service contract which provides fees, - more - 1—v` 1 1, without tax benefits, to Professional Services Croup, Inc. Under this agreement, the owner/operator Is required to share financial burdens of the transaction with private land developers, thus relieving the county of this obligation. The waste water treatment plant will ultimately process up to six million gallons of waste water per day. Construction of phase one will take place this year with operations slated to begin in early 1985. The nation's first privatization deal for a waste water treatment plant was concluded to December 1983 for Chandler, Arizona. The facility was financed by industrial revenue bonds using a service contract to create tax benefits for Parsons Corporation, the private owner/operator. Boettcher & Company, Inc. served as financial advisor to Chandler. "Privatization can be structured with or without regard to tax advantages, and can help a city relieve pressures brought on by growth, the need to upgrade facilities, or provide services that facilitate desired growth," said Curt Jensen, Vice President, Corporate Finance Department, Denver, Colorado. "The two deals just completed demonstrate that privatization is a complex, but flexible financing method that can meet the needs of private firms and city or county governments." Boettcher has been contacted by numerous municipalities interested in examining this option for needed facilities. Jensen believes that privatization will soon become an Important public financing tool, especially in rapidly developing areas of the country. - more - 13,W ��♦�tie� a r�m��.. rrr is thn Inrnnst. underviriter of munir.inat bonds City of Iowa Cit MEMORANDUM Date: July 10, 1984 To: City Council From: Mayor John McDonald Re: Beer Gardens I would like to bring to Council's attention an issue which I believe should be clarified regarding beer gardens. Since the last Council meeting I have discussed this matter with some Council members and staff and it is unclear whether or not the grandfathering of existing beer gardens was meant to be solely on the basis of screening requirements or whether existing beer gardens were to be grandfathered generally without formal Council approval. I have directed staff to schedule a short time during the informal Council meeting on July 16 for the purpose of resolving this question. dh/sp /-38-5 CH2M ::HILL engineers planners economists scientists July 3, 1984 L917.73 Mr. Neal G. Berlin City Manager City of Iowa City 410 East Washington Street Iowa City, Iowa 52240 Dear Mr. Berlin: RE C2 nqp V .� fie were pleased to receive notice of our selection as one of the four finalists for the City's Wastewater Plan Alternative Studv. However, as I indicated to you by telephone on June 29, 1984, we regret that we will not be able to comply with the requirements of the next phase of the consultant selection process as outlined in your letter of June 28, 1984. The questions posed in your June 28, 1984, correspondence are very detailed and would require considerable engineering effort to address. Furthermore, the next phase of consul- tant selection requires still more engineering study by two finalists. Considering the effort required to respond to your current questions, and in anticipation of the eval- uation effort that will go into the preliminary study, we are uncertain as to what additional engineering services would remain for a consultant following its selection. With the preliminary study completed, it appears that the City could proceed directly to project implementation where the primary roles would be performed by contractors and finan- cial consultants. Because of this uncertainty, we cannot commit to an extensive engineering effort as part of a selection process. Such an effort would also disrupt our current projects and be unfair to our existing clients. We also believe that your consultant selection process con- tains an inherent bias toward favoring solutions other than the ones recommended by your previous consultants. In addi- tion, the current process appears to be leaning heavily toward privatization. We believe that this initial bias is not in the best interest of Iowa City and ultimately may not result in identification of the most cost-effective wastewater Milwaukee Regional Office 310 West Wisconsin Avenue. Suite 700, P.O. 0o% 2690, Milwaukee, Wisconsin 53201 414/272.2426 (CH2M) /38� Mr. Neal G. Berlin Page 2 July 3, 1984 L917.73 management plan. We routinely decline to participate in projects where we foresee such a conflict of interest. We would like to take this opportunity to briefly outline a procurement process that we believe would he in the best interests of the City and would resolve the concerns outlined above. In this process, a consultant would be selected to perform only the Alternative Study. Consultant selection would be based primarily on qualifications, expe- rience, and approach for performing the work. Upon conclu- sion of the Alternative Study, the selection process would be reopened a second time to procure a new team for project implementation. Our contention is that the consultant who performs the Alternative Study should be precluded from involvement in the implementation phase to ensure impartiality in the evaluation of alternatives. We believe that our services would be of value to the Citv and we would be happy to prepare a written proposal. If you would accept and consider an alternative proposal please call me. We would be pleased to meet and discuss these matters with you in more detail if you wish. Thank you for your consid- eration of CH21: HILL. Since ely, Gerald W. Foess, Ph.D. Senior Project Manager dmd/GLT69/22 1396 CITY OF IOWA CITY CIVIC CENTER 410 E. WASHWGTON 5i. IOWA CITY, IOWA 52240 (319) 356-5000 ,lune 29, 1984 Mr. W. M. Sasser, Chief Airports Division Federal Aviation Administration 601 East 12th Street Kansas City, Missouri 64106 Dear Mr. Sasser: This letter is intended to serve as a supplement to my letter of February 27, 1984. Based upon our recent discussions with yourself and your colleagues at your offices, I am setting forth certain revisions in City cost participation and land acquisitions. Please note that the City will agree to assume 1008 of the culvert costs in connection with the 355' extension to Runway 6- 24 rather than 408 as previously proposed. In addition, fee acquisition and aerial easements of all land needed for the.clear zones is proposed. We, therefore, propose the following: ADDITION TO RUNWAY 66_24 The City, at its own expense, will acquire the necessary' land and easements for a 355 foot extension to Runway 6-24. The total cost for this addition will now be $793,357.00. This represents an increase of $442,707.00 over the proposal submitted on February 27, 1984, wherein we had estimated the City cost at $350,650.00 based upon 40% of the required culvert cost (608 FAA) and lesser land acquisition costs. This revision breaks down into the following allocations: Excavation, subgrade preparation, subbase, pavement, cement, edge drains, painting, lighting, culvert, design, inspection, acquisition costs (legal, surveying, appraisal, etc.) -------------------- $611,107.00 Land acquisition: Clear zone 29.9 acres fee acquisition ---------- $122,250.00 21.0 acres aerial easements --------- $ 10,000.00 /39% Mr. W. M. Sasser June 29, 1984 Page 2 Sub -total $132,250.00 TOTAL CITY EXPENDITURE $793,357.00 The attached drawings delineate the fee acquisition areas and the easement areas. Also enclosed is a copy of a recent appraisal by Iowa Appraisal and Research Corporation establishing acquisition and easement values. The City Council chose to authorize fee acquisition of necessary clear zone land rather than minimizing costs in part by easement acquisitions. It is understood that Federal relocation costs and condemnation awards may appreciably increase these costs. It is also our understanding that these costs may be subject to later reimbursement through future FAA grants. The remaining costs for runway section reconstruction, 645 foot extension of 6-24, threshold relocation (City expense), taxiway land and taxiway set out in our letter of February 27th will remain relatively constant although there will be some downward revisions because of costs picked up in the 355 foot extension proposal. We believe that the revisions proposed in this letter accord with our recent discussions in Kansas City as part of our continuing efforts to resolve our non-compliance status. Your early consideration of the revisions stated herein will be greatly appreciated. We are, of course, available at any time to meet with you and staff at any time for further discussions if needed. If any further information is required, please let me know. Res ecddtflul/ly/s fitted, Ul�l✓ . Robe t W. Janse City Attorney RWJ:jb Enclosures cc: Mayor McDonald City Manager Russ Schmeiser Fred Zehr Wayne Overman 13ff7 City of Iowa City - MEMORANDUM = OATH July 13, 1984 TO: Mayor and City Council FROM: Robert W. Jansen, City Attorney RE: Newspaper vending Machines The proliferation of newspaper vending machines throughout the city over the past year has occasioned concerns by the City staff and the City Council. Many of these vending machines are located on City -owned right-of-way and in some cases have been chained to utility poles. The question is whether or not these vending machines can be subjected to local regulation with regard to the number and location of these machines and, further, whether the City can require a license or permit to place the vending machines throughout the community on public right-of-way. This is a very difficult question involving, on the one hand, claims by the newspaper publishers that any restriction on newspaper distribution infringes on freedom of the press and the right, on the other hand, of the City to reasonably regulate and license them. It should be made very clear at the outset that it has long been settled law that the freedoms of the speech and press protected by the First Amendment to the U.S. Constitution extend to the distribution of newspapers as well as to their publication. Lovell v. Griffin, 303 U.S. 444 58 S.Ct. 666 (1938). Numerous courts iave�ei3-that because newsracks play an important role in the process of newspaper distribution, they are entitled to full constitutional protection. See, e.g., Southern New Jersey Newspapers, Inc. v. New Je sey De t. of Trans., 542 F.Supp. 173, 1 (D.N.J. 1�5U2). TTius, the use o newspaper vending machines as a means of distributing newspapers is a constitutionally protected activity. However, the right of newspapers to distribute their papers on public property is not absolute. "The First Amendment does not guarantee access to property simply because it is owned or controlled by the government." United States Postal Service v. Greenburgh Civic Assns., 453 U.S�,--lTl—S.Ct. 2-67 ,-6—L.-EU.2d 517 (1981). Just as a private landowner, the state or city has the power to preserve the property under its control for the uses to which it is lawfully dedicated. Perry Educ. Assn. v. Perry Local Educ. Assn., 103 S.Ct. 948, 74 L.Ed.2d 794 (1983). Thus, a municipality may make "reasonable time, place and manner regulation of protected speech,' but only when the regulation is "necessary to further significant governmental interest." Genusa v. City of Peoria, 475 F.Supp. 1199, aff'd s rev'd 619 F.2U12n /3,f,f I Mayor and City Council July 13, 1984 Page 2 (D.C. Ill., 1979). However, because of the constitutional protection given to newspapers, the courts will review any local regulation of them with "strict scrutiny." Strict scrutiny means that the courts will require the City to show that there is an important governmental interest and "no less restrictive alternatives." Grayned v. City of Rockford, 408 U.S. 104 (1972) . "Important governmental interests" that have been recognized by the courts are the protection of health, safety, and welfare. Examples of these are concern for pedestrian safety, traffic safety, and blocked access to utility poles. See Southern New Jersey Newspaper. v. State of New Jersey, 542 F.Supp. 173, 186 D.C. N.J., X831. —AFFIougfi tTiese'interests have been accepted as valid, the courts have demanded proof that these are, in fact, i;. hazards and not just speculation. Courts have also approved changes less severe than removal of a vending machine to alleviate safety hazards such as changing the location of a newsbox to prevent illegal parking by newspaper purchasers. Philadelphia Newspapers, Inc. v. Borough of Swarthmore, 381 F.Supp. 228, 239, 244 (1974)• In addition to having serious consequences for public right-of-way and property defacement reasons, the indiscriminate and uncoordinated proliferation of newspaper vending machines pose aesthetic concerns. The courts have recognized the city interest in aesthetics since newspaper vending machines do tend to clutter the landscape. Swarthmore at 244. Remer y. City of E1 Cajon, 52 Calif. App. 441, 125 Calif. Reprt. 116 (1975)•See also Members f othe City Council of the City of Los Angeles, at al v. Taxpayers for Vincent, et al, 104 S.Ct. 2118 )1984) This area involves subjective judgment and any municipal regulations must be narrowly drawn and not leave any residue of discretion to the enforcing officials. Thus, in Swarthmore reasonable regulations as to the size and appearance of the boxes, and the type and l' format of permissible identification or advertising was acceptable to the court. The California court in Remer held to the same effect and also suggested that a city couTa Timit number and placement of vending machines. The 1984 Supreme Court decision in Vincent which dealt with the visual assault on the citizens of Los Angeles presented by an accumulation of political signs posted on public property constituted a significant substantial evil within the city's powers to prohibit. The power of a city to regulate visual clutter in much the same manner that it can regulate any other feature of its environment was reaffirmed in Vincent. Municipal regulation of newspaper vending machines may not be designed to impede the newspapers' opportunities for sales. In determining if a regulation is reasonable the courts will balance the city's interest against the newspaper's interference. /39P July 13, 1984 Page 3 In California Newspaper Publishers, Inc. v. City of Burbank, 51 Calif. App.3d 50, 123 Calif. Reprt. 680 (1975), the court struck down an ordinance which limited newsboxes to a six -block shopping area. It was noted that it constituted less than one percent of the city's total area and thus was an overly broad restriction on free speech. The right of expression cannot be curbed on the rationale that it can be exercised someplace else. In Swarthmore a municipal ordinance which limited newspaper vending mac ii—i nes to an area in front of a consenting business premises, to be in place only during business hours, was found unconstitutional because of the degree of restriction the ordinance placed upon distribution of the newspaper. In Miller the court examined whether the city's ordinance would leave open alternative channels for communication. A newspaper can usually show how important the vending machines are to its circulation by showing sales figures from each location. In those cases the city must be prepared to offer specific evidence of safety problems for pedestrians or motorists or that the regulations are specifically designed to protect city property or its appearance. If reasonable regulations controlling the number and placement of newspaper vending machines are permitted, how then can that control or regulation be exercised? The generally accepted form of regulation is a licensing procedure. The courts require that licensing "accomplish a legitimate, compelling, and overriding governmental interest that is unachievable by less restrictive alternative means." Green v. Sinclair, 491 F.Supp. 19 (D.C. Mich., 1980). However, the cost of a license may not be more than the amount necessary to defray the cost of implementing the licensing system. Gannett Company y. City of Rochester, 330 N.Y.S.2d 648 (1972). In Rochester, $10.00 was held to be an acceptable fee. It is a s�tial that any licensing ordinance not grant unfettered discretion in the city official or officials administering the licensing system. The rules governing placement and location must be precise. The legal staff has prepared a draft ordinance to allow use of public property for newspaper vending machines which embodies the foregoing constitutional considerations. If the Council wishes to proceed further, the ordinance will be presented for Council consideration upon Council request. In conclusion, the City may not ban newspaper vending machines, but it may exert some measure of control over their number and location by ordinance. The ordinance may require that each machine have a permit. The City may not seize or order removed any existing newspaper vending machines unless the ordinance is in place and notice of the new requirements has been provided to the machines' owners. /38.? Mayor and City Council July 13, 1984 Page 4 It is very likely that publishers will claim that any restriction by the City on newspaper distribution infringes on freedom of the press. Although newspaper vending machines have been around for years their sudden surge in numbers has been fueled by technological changes. Newspaper publishers can now transmit their copy electronically, via satellite, to printing plants located around the country. The problem has been magnified by the emergence of U.S.A. Today which is the first national newspaper distributed almost solely by sidewalk vending machines. The publisher, Gannett News, along with other publishers will probably challenge our ordinance in court. This will, in all probability, involve substantial legal costs to the City in defending the ordinance. If the Council has any further questions, I would be available at the informal meeting on Monday to discuss the subject with the Council. RWJ:jb /38,? City of Iowa City = MEMORANDUM gate: July 6, 1984 To: Members of the City Council From: Anne Carroll, Human Relations Director Cheryl Mintle, Human Services Coordinator Re: Salary Study of Human Services Agency Director Position During FY85 budget hearings for City funded human service agencies, the City Council discussed concerns about extremely low salaries paid many of the agency Director positions. It was felt that these low salaries had the potential to adversely impact the quality of agency services through the probability of increased turnover, difficulties with recruitment of qualified Directors, etc. Concerns about the level of benefits within and between the agencies were also noted. At that time the Council directed that a study be conducted to estab- lish guidelines to be used in funding Director salaries, and benefit packages for all agency employees. The sum of $6,000 was allocated by Council to provide for adjustments to any City funded agency Director positions found to be underpaid. Results of the study and recommendations are attached for your consideration and we will be in attendance at the July 2nd informal Council meeting to answer any questions you may have. At the same time that the City Council reviewed agency salaries and benefits, Johnson County .and United Way also expressed similar concerns and agreed to participate in a joint study of the problem. Members of the committee estab- lished to conduct the study included ourselves, MaryAnne Volm, for United Way; Dick Myers, Johnson County Supervisor; Marge Penny, representing the United Way Allocations Committee; Dave Schuldt, representing agency Boards; Peg McElroy, Director of Mayor's Youth, representing the agencies. In reviewing agency salaries we utilized procedures very similar to those used previously in salary/classification studies of City Administrative, Confiden- tial, and AFSCME employees. As is shown in Attachment A, agencies were slotted into five grades, based on their overall comparability to each other as established through use of the Hayes/Hill job evaluation system. (Agency Directors submitted detailed questionnaires describing their jobs, for evalua- tion purposes.) Separately, a salary survey was conducted both of comparable social service agencies in the top ten metropolitan areas in Iowa, and of local comparable positions. We experienced a number of difficulties in gathering salary data due to lack of similar organizational structure and functions in surveyed agencies, unwillingness to participate in the survey, and in some cases evidence of salary problems similar to those found within our agencies. Because of a lack of sufficient comparable salary data, in establishing the recommended salary ranges it was decided to instead rely instead on information available through the International Personnel Management Association (IPMA). A very. conservative basis was used in establishing our recommended salary ranges, using as comparable the IPMA position of Social'Worker I which requires a BA and no experience, which is at a level of education, experience, and perform- ance expectations considerably below that expected for Director of an Iowa City human service agency. Salary Grade I was established to match the IPMA survey /3,'9 salary ($17,398-524,357) and all other grades established as a multiple of that base. The IPMA salary range is somewhat comparable to a number of salaries in non -funded local agencies: Position Requirements Salary Range University Hospital- MSW -No experience $18,170-$28,806 Social Services Johnson County Social MSW -No experience $18,135-$24,592 Services Johnson County Social BA -No experience $16,581-$22,519 Services Linn County Social MSW -No experience $18,535-$22,755 Services Attachment B outlines our recommendations to bring all Director positions to the minimum of their salary ranges. Each of the funding sources for each agency would pay a portion of the salary increase which is equal to that funding source's relative contribution to the entire agency budget, as identi- fied in Attachment C. Agencies would not be forced to accept these funds, rather they would be notified that, if interested, they may apply for the funds, which may be utilized for salary increases only. If approved by Council, the City's share would be $6,960. Of the amount necessary, $6,000 was previously appropriated and $450 is available as unused from the FY84 human service agency Emergency Request Contingency fund. Following implementation, the salary guidelines could continue to be utilized by Council each year in responding to agency salary requests. In the future, staff plans to update the proposed salary ranges annually and to provide agencies with any available data on the size of City/County employee salary increases, so that the agencies may consider their salary increase proposals accordingly. Study results and implementation information have already been discussed with the United Way Board of Directors who endorsed the concept and referred the results to their Allocation Committee for implementation consideration. The information will also be provided to the Johnson County Board of Supervisors at their July 3 meeting. It is possible that these funding bodies may fund their portion of the implementation program, if approved, over a period of several years and, in any case, not until July 1, 1985, because no funds were budgeted for FY85. The study results have also been reviewed with human service agency Directors who responded very positively. The final portion of the study reviewed employee benefit packages because of the wide variation that exists between agencies. In order to permit compari- son, benefit packages were converted to "points," e.g., one day off equals one point, single health insurance equals 12 points per year, etc., as listed in Attachment E. We recommend that agencies be permitted to provide employee benefit packages which total between 50 points (similar to Johnson County employees) and 60 points (similar to City of Iowa City employees). One point equals approximately $75 in compensation and agencies whose benefit package exceeds the 50-60 point range may warrant a review of the appropriateness of the salary or salary increase requested of the funding bodies. 3 The benefit points for each agency are attached and will also be provided each year during the budget process. Two City funded agencies (Crisis Center and Rape Victim Advocacy Program) for whom salary increases are now recommended to begin bring them to the minimum of their salary ranges have benefit packages exceeding the 50-60 benefit point range. Since the City portion of the salary increase will leave these positions still significantly below the salary range minimum, the full City salary increase is recommended. Staff will bring to the attention of these agencies the benefit guidelines and the salary/benefit issue may be addressed during the budget process. Prior to your July 2 meeting, please feel free to contact either of us if we may supply additional information. /sp 130 ATTAC!+ ENI -A RECC6MMED SLIMY SIRCIURE I projected increase 2 salary increase expected * half time *� three quarter time /3f9 Annualized Salary Incumbent Next Grade Agency Range Salary Evaluation 1 Independent Living* $17,398 - 24,357 $16,000 9/84 4 C's * $10,974 1/85 2 ARC* $18,790 - 26,306 $11,160 10/84 3 BB/BS** $20,292 - 28,409 $21,7001 6/85 Free Medical** $ q 980 4/8S Handicare 518;000 7/85 Mark IV $16,000 none Red Cross $18,000 1 4/85 RVAP $16,000 6/85 UAY $20,020 7/85 4 Crisis Center $21,916 - 30,682 $19,068 7/85 Domestic Violence $16,157 1/85 ESA $16,100 1/85 Mayor's Youth $16,945 6/85 United Way $22,113 4/8S Youth Homes $24,840 5/84 5 CA!Mk $24.913,- 37,370 $30,000 1/85 Community Mental Health 37101 /85 Goodwill $32,207 4/85 MECCA $25,5002 6/84 I projected increase 2 salary increase expected * half time *� three quarter time /3f9 FUNDING RECCN!AEDATIONS BY SOURCE (To bring salaries to minimum of salary ranges.) Agency City ARC $ Crisis Center 339 Domestic Violence 970 ESA 2,484 4 C's -- Free Medical (3) - Handicare $2,848 Independent Living -- Mark IV 696 Mayor's Youth 1,576 Red Cross -- RVAP 803 UAY 92 TOTAL $6,960 A77AQNW-B /.3,f9 United CountyW_ ay Other Total $-- $2,609 $1,206 $3,815 1,037 1,037 435 $2,848 798 1572 2399 $ 5,739 1,006 1,134 1,192 $5,816 -- 2,512 700 $3,212 5,474 6 287 191 $11,952 -- -- 2,292 $2,292 76 331 292 $699 167 1,541 1,888 $4,292 124 333 2,938 $4,971 167 571 1,554 $2,292 803 574 2,112 $4,292 92 25 63 $272 9744 18,526 17,262 52,492 /.3,f9 ATTACI ENC- C /.3&'9. *PERCENT FUNDING AGENCY CITY COUNTY UNITED WAY OTHER ARC --- ti8.4 % 31.6 CRISIS CENTER 11.9 36.4 36.4 15.3 DOMESTIC V. 16.9 13.9 27.4 41.8 ESA 42.7 17.3 19.5 20.5 4C's --- --- 78.2 21.8 FREE MED. --- 45.8 52.6 1.6 HANDICARE --- --- --- 100.0 IND, 4VG.. --- 10.8 47.4 41.8 RED CROSS --- 7.3 24.9 67.8 MARK IV 16.2 3.9 35.9 44.0 MAYOR'S Y0. 31.7 2.5 6.7 59.1 &VAP 18.7 18.7 13.4 49.2 UAY 33.7 33.7 9.4 23.2 UNITED WAY --- --- 100.0 TOTAL 16.3 % 15.7 % 30.1 % 37.9 % *Funding received as part of the annual Human Service Hearing Process. ARC, Handicare and ESA receive other County grants through other sources. /.3&'9. 12IF9 ATTACH[NI'- D AGENCY FUNDING BY SOURCE - FY85 BUDGETS AGENCY CITY COUNTY UNITED WAY OTHER TOTAL ARC $--- $ --- $ 12,966 $ 6,000 $ 18,966 CRISIS CENTER 7,942 24,262 24,262 10,254 66,720 DOMESTIC V. 9,450 7,800 15,295 23,340 55,885 ESA 24,675 --- 11,255 21,722 57,652 4C's --- --- 6,414 1,786 8,200 FREE MED. --- 30,899 35,437 1,028 67,364 HANDICARE --- --- --- 55,818 55,818 IND. LVG. --- 2,400 10,483 9,241 22',124 RED CROSS --- 4,000 13,610 37,030 54,640 MARK IV 8,327 2,000 18,485 22,549 51,361 MAYOR'S YO. 27,500 2,200 5,819 51,302 86,821 RVAP 9,865 9,865 7,053 25,882 52,665 UAY 37,500 37,500 10,436 25,896 111,332 UNITED WAY --- --- 60,000 --- 60,000 TOTAL $325,259 $120,926 $231,515 $291,848 $769,548 12IF9 City of Iowa City ATTACIfM-E MEMORANDUM DATE, 6/11/84 TO: Social Services Agencies and Funding Bodies FROM: Salary/Benefits Review Committee RE: Employee Benefits for Social Services Agencies - Recommendations To promote equity and consistency in the allocation of benefits for employees of Social Service Agencies funded by the City of Iowa City, ;i Johnson County and the United way of Johnson County the following arero osed to p p guide decisions regarding establishment of the appropriate levels of employee benefit allocations: 1. Recommended benefit allocations for full time permanent agency employees are at minimum 50 benefit points and should not exceed 60 benefit points. Benefits may be prorated for part time permanent employees. 2. Benefit point equivalents are as follows. within the 50-60 point range benefits may be selected as determined to be appropriate by each agency. Benefit Points 1 day off = 1 point 1 year single health = 12 points 1 year single + family health = 24 points Life Insurance 1 x annual per yr. 1/2 point LTD coverage per.:year = 1 point 1 year single dental = 2 points 1 year single + family dental = 4 points 3. For Salary/Benefit comparison purposes 1 benefit point = $75.00. Benefit packages which exceed the 50-60 point range may warrant review of salary level. /3c'9 r AGENCY BENEFIT POINT COUNTS * Full time = 24 :A Days off Health Dental LTD Life TOTAL 4 C's 0 0 0 0 0 0 United Way 31 12 2 .5 0 45.5 Comm. Mental 52 12 0 .5 0 64.5 Health Crisis Center 52 24 0 0 0 76 Intervention CAHHSA 33 12 0 0 0 45 Domestic Violence 46 12 0 0 0 58 ESA 32 12 0 .5 0 44.5 Youth Homes 32 0 0 0 0 32 Mark IV 38 24 0 0 0 62 RVAP 54 12 0 .5 0 66.5 Free Died. Clinc 30 12 2 0 0 44 UAY 40 0 0 .5 0 40.5 Red Cross 39.5 0 0 0 0 39.5 ARC 0 0 0 0 0 0 Indep. Living 13 0 0 0 0 13 BB/BS 18 0 0 0 0 18 Handicare 11 0 0 0 0 11 MECCA 34 24 0 0 0 58 Goodwill 30 12 0 0 0 42 Dbyor's Youth 35 12 0 0 0 47 * Full time = 24 :A City of Iowa City MEMORANDUM Date: July 12, 19 To: Mayor•McD a and City Council From: Don se Director of Planning and Program Development Re: Iowa Community Cultural Grant Application. The Planning staff is filing an application on behalf of the Iowa City Historic Preservation Commission for funds available through the Iowa Community Cultural Grant Program. The purpose of the program, which is administered by the Iowa Jobs Commission, is to provide grants to cities and community groups to employ Iowans on projects that promote a commu- nity's historical, cultural and ethnic heritage. The Historic Preservation Commission is submitting an application for these funds in order to produce a 30 minute instructional videotape of an historic neighborhood or a local historic district. The purpose of the tape is to enlighten residents on the historic features of the community and to promote historic preservation within the city. The videotape is intended to be used in area schools and to be broadcast on the library channel and the government access cable television channel. The estimated cost of producing this videotape is $4,798. State funds awarded must be matched by an equal amount of local cash and in-kind contributions. Of the $2,399 local match, $1,150 represents in-kind contributions which have been budgeted. The $1,249 local cash match will be allocated from surplus departmental funds from FY84. Attached is a list of the costs of the proposed production as well as a breakdown of the amount of time required for each stage of this video production. If you have any questions or desire additional information, please do not hesitate to call me at 356-5230. cc: Neal Berlin bdw/sp Attachment /390 k , COST ESTIMATE SHEET IOWA COMMUNITY CULTURAL GRANT Production Coordinator (11 weeks)(20 hrs/week)($8.00/hr) + Benefits Production Assistant (8 weeks)(20 hrs/week)($6.00/hr) + Benefits Narrator (40 hrs)($5.00/hr) + Benefits Special Effects Assistance *Historic Preservation Staff Assistance *Graphics Design Assistance Graphics Materials 7 Videotapes @ $9.00 TOTAL State Match• Local Match Local Cash Match = Local klatch - In-kind Contributions Local Cash Match = $2399.00 - $1150.00 = $1249.00 *In -Kind Contribution $1985.00 1085.00 215.00 200.00 750.00 400.00 100.00 63.00 4798.00 2399.00 2399.00 /3 90 1,3!P6 HISTORIC PRESERVATION COMMISSION VIDEOTAPE PROPOSAL PREPRODUCTION Production Coordinator (3 weeks)(20 hrs/week) 60 hours PRODUCTION Production Coordinator (3 weeks)(20 hrs/week) 60 hours Production Assistant (3 weeks)(20 hrs/week) 60 hours g` Narrator 40 hours POST PRODUCTION Production Coordinator (3 weeks)(20 hrs/week) 60 hours Production Assistant (3 weeks)(20 hrs/week) 60 hours ' EVALUATION Production Coordinator (1 week)(20 hrs/week) 20 hours Production Assistant (1 week)(20 hrs/week) 20 hours RE-EDITING Production Coordinator (1 week)(20 hrs/week) 20 hours Production Assistant (1 week) 20 hrs/week) 20 hours TOTAL Production Coordinator (11 weeks)(20 hrs/week) 220 hours Production Assistant (8 weeks)(20 hrs/week) 160 hours _ Narrator 40 hours 1,3!P6 City of Iowa City MEMORANDUM Date: July 13, 1984 To: 1, City Manager and City Council From�'1 John Lundell, Transportation Planner Re: 'I Downtown Parking Study The downtown parking study is progressing smoothly. At your July 17 Council meeting you will award the construction contract for the Capitol Street ramp improvements which will be completed by the end of August. The structural analysis of the Dubuque Street ramp has been completed which confirms that two additional parking decks can be added. The staff and consultants are currently developing a timetable for the construction schedule of the two additional decks and this information will be provided you within the next two weeks. Alternative parking expansion schemes have also been developed which involve the Dubuque Street ramp. These alterna- tives are very preliminary at this time and will be presented to the Council at a later date upon completion of the demand study. The next critical stage in the parking study is forecasting future parking needs. In other words, how much additional parking is needed (beyond two additional decks on the Dubuque Street ramp) and where should it be located. It is important that accurate forecasting techniques be used in order to create a favorable market for the sale of parking revenue bonds. Therefore, the City staff has requested the assistance of R.C. Rich and Associates and Hansen Lind Meyer. The Rich firm has a forecasting methodology which has been successfully used in other communities resulting in favorable financing arrangements. The methodology primarily involves three surveys: manager, employee, and pedestrian. The manager survey involves asking the person in charge of a downtown business questions about the number of employees, hours of operation, parking arrangements, and number of customers or clients. We will attempt to survey all businesses in the central business district. The employee survey involves asking the manager to hand out a short survey to all employees. Questions on this survey are in regards to how they get to work and where they park if they drive. The pedestrian survey is an on -the -street survey of pedestrians asking them why they are downtown, how often they come, and where they park if they drive. In order to save the City money, all the actual survey work will be conducted by the City staff and summer interns. The results will be tabulated, analyzed, and a full report produced by the Rich firm. Careful coordination with the University of Iowa will be involved in order to accurately access the impact on the parking system of students and staff. Future development of the central business district will also be forecasted. 131,71 The staff will be in contact with the Chamber of Commerce and the Downtown Business Association to publicize the survey so that the merchants are anticipating the survey. Press releases will be used to publicize the pedestrian surveys. It is anticipated that the pedestrian survey will be conducted next Wednesday, July 18. The manager and employee survey will begin soon thereafter and be completed by August 10. The preliminary report from Rich will be completed by September 7 and the final report by September 28. Upon completion of this stage of the parking study, the City Council will h� ;,. nnc ifinn fn hnnin earinuc rlicruccinn of futurp narking facilities. City of Iowa City MEMORANDUM Bate: July 12, 1984 To: City Council and City Manager From: Rosemary Vitosh, Director of Finance Re: Limitations on Starting Construction on IRB Projects Internal Revenue Service regulations contain specific limitations on the timing of project costs which may be paid from Industrial Revenue Bond proceeds. The key date is the execution of the Memorandum of Agreement. Prior to the execution date incurred project costs, which are to be paid from the bond proceeds, cannot exceed ten percent of the total eligible costs. Eligible costs are those costs which are to be financed from the bond proceeds (typically 10 to 80 percent of total project cost). Con- struction activities which are financed by the developer's/business' equity contribution to the project may also be started prior to the execution of the Memorandum of Agreement. Any construction undertaken prior to the Council's approval of the resolution which authorizes proceeding with the bond issue (the resolution considered following the public hearing on the bond issue) is done at the developer's/business' risk as they cannot be assured that IRBs will be approved for the project. Bond counsel monitors the ten percent of eligible cost limitation in the processing of a bond issue by requiring certification of all project costs, when the costs were incurred and the allocation of costs between bond proceeds and equity financing. Since this limitation can affect the tax-exempt status of the bonds, it is reviewed very carefully. bdw/sp 1 3 9z City of Iowa Cit, MEMORANDUM Date: July 12, 1984 To: City Council and City Manager 'II From: Rosemary Vitosh, Director of Finance Rv Re: Jackson Square IRBs The loan agreement for this project contains the following covenant regarding the elderly housing requirement: "At least 75% of the completed residential units in the Project shall be occupied by or available for occupancy by persons who are Elderly." "Elderly" is defined in the agreement as "any individual who is fifty-five (55) years of age or older and head of a household." The agreement also contains the covenant that Jackson Square Associates agrees to operate the Project as a housing complex for the elderly through the date on which all of the Bonds have been fully paid and are no longer outstanding. Please contact me if this language is not satisfactory. bdw/sp cc: Bob Jansen /393 City of Iowa City MEMORANDUM DATI: July 10, 1984 TO: Ioiaa Citv City Council FROM: City Clerk Marian K. Karr RE: Beer/Liquor Sunday Sales/Conditional Approval FOR YOUR INFORMATION -- Conditional approval was given at the 3/27/84 meeting to Happy Joe's Pizza, 225 S. Gilbert for Class B Beer SundaySales permit. They have submitted after the 90 -day period, the required information which allows them to retain their permit. /, parks 8e recreation MEMOdepartment t o . City Manager and City Council re: Racquetball Court at the Recreation Center from: Dennis E. Showalter date: July 11, 1984 Due to wear and tear --twenty years of heavy use--, it is necessary to rebuild the one racquetball court at the Recreation Center. We have been repairing the walls semi-annually, and are now patching patches. The court is now 23' wide, 47' long, and 22' high. These were the A.A.U. regulations when the Recreation Center was built, and they were changed in 1964 to 20' X 40' X 20'. We propose to rebuild the court to current specifications and install a new lighting system. The existing light level is far below standard. We can do the above for $19,375. The money can come from excess revenue generated by expanded recreation programs. When the work is completed, we propose to start charging a fee of $2.00 per hour, which should generate $8,300 per year in revenue, with a pay back in approximately two years and five months. We would like to proceed with this project in August, if there are no objections. DES/dh city of Iowa city /39s Mayor's Youth Employment Program SERVING YOUTH OF JOHNSON COUNTY 9 S. Linn Street • Iowa City, IA 52240 319.337-3020 July 10, 1984 E 1 The youth and staff of the Iowa Youth Corps. cordially invites you to the commemorative ceremonies planned for j Friday, July 20 1984 at 10:00 a.m. at Terrell Mill Park. r The Iowa Youth Corps., with the assistance of the Department of Parks and Recreation, have constructed a 24' shelter and playground equipment in the park. R.S.V.P. to Mayor's Youth Employment Program by July 19. � I i I Mayor John McDonald Peg McElroy, Director Dennis Showalter, Director Iowa City Parks and Recreation Vivian Bartlett, Conservation Coordinator 4. Randy Knudson, Crew Leader Gregory Bromwell, Crew Leader Youth of the Iowa Youth Corps. of 84' I r 13 96 sm City of Iowa Cit% MEMORANDUM DAT§: July 16 ,1984 TO: William Ambrisco, City Council FROM: Harvey D. Miller, Police Chief 04.x'" If: Canvassers: Iowa Toxic Action Project A person from the Iowa Toxic Action Project brought in a list of canvassers that will be working in Iowa City. The list was submitted about 3:45 p.m. on Friday, July 13, 1984. The group is apparently working out of Cedar Rapids, or at least the telephone number indicates that. The Project workers are from Cedar Rapids and the Iowa City area. We received no complaints in regard to the organization over the weekend. We will keep an eye on them and take action if they get out of line. Let me know if you need more on this. cc: Neal Berlin, City Manager /3 97 r Tr. Oo 91 MON "R�l ts$.-Ioa .. IbAkfilqw Mm I TZ Ok, 04 R:mO1sr. TID ., 4.1,%4 R� C&I I T M Da fYw 11w 102. ADDl OIrKlx ;A�LOMCIR r AD01Ori IIID I 0111CIR bo In IC'uritil 2300 the Lath Fa,,d then 'jkm iiek Of id Igubjmts'joing, door to low gettlxq tj&ee Sh(MU CC ID&r.XM Thm%(. lam R7L 7; F; .'Z a Jmnlf �)7a.ZM17 ;RET[fMW 70 OMEAU. 1.3 97 rTown_—— _ _ ..._. --. Precinct _____—_ ----- Canvasser __.-- ---_-- yCounty ___----.. ... .___._. Date Cong. Oislricl ___- ._. _._.______ S.S. _..._..._ ____.. S.ii IOWA TOXICS ACTION PROJECT 8051/2 Locust Street Iowa Theater Bldg., Suite 209 Des Molnes, IA 50309 Cedar Rapids, IA 52401 (515) 244.6395 (319)363.7208 The Iowa Toxics Action Project (ITAP) is a statewide, non-profit alliance of environmental, tabor, community, religious and senior citizen groups united to create a strong citizens' voice on important environmental issues affecting Iowans. Iowa TAP is working for. j • quick and effective clean-up of dump sites k • strong measures to test and clean our drinking water j • the right for communities to participate in decisions affecting local dumpsites f • programs for reduction and recycling of waste by industries We add our names to thousands who have joined the Iowa Toxics Action Project: Signature / +,� eaw�,. , J r' ,)) J� Aftylba Prim Name .Tot..1 i�a.sl_11v: cLx _ L �� Slicer Address 330 ------._r:,•�a L',.A,...----- . r hzt.Ha�z_�rt��___!�i i • T'P S.}�.r�_ 53�3.39,� Telophone �7't `J�L1.6.._ �3fa �,[_ m.. W... nwm 1.•.vw.n*.4r •m.rmm w..,,w.n..uuvnrv.m.o m.. �m� /3 97 'r Town County r— Precinct ___ .. Canvasser Date Cong. District _._-- S . _._— _ S.H. IOWA TOXICS ACTION PROJECT 8051h Locust Street Iowa Theater Bldg., Suite 209 Des Moines, IA 50309 Cedar Rapids, IA 52401 (515) 244-6395 (319) 363-7208 The Iowa Toxics Action Project (I TAP) is a statewide, non-profit alliance of environmental, labor, community, religious and senior citizen groups united to create a strong citizens' voice on important environmental issues affecting Iowans. Iowa TAP Is working for. • quick and effective clean-up of dump sites • strong measures'to test and clean our drinking water • the right for communities to participate In decisions affecting local dumpsites • programs for reduction and recycling of waste by industries We add our names to thousands who have joined the Iowa Toxics Action Project: Signature �1 I Y r \ I L•: k 1 !,(ll;.irrt°.rr.G Print Name \� � 1 !1_� �.r�,,I t-�� Street Address y_. -L 11.1_ .I�l�' � 11: �s ,•� syr"�C'C Zip � i 1 • 'sv,= Telephone r) r I -) ' J i(• ... ")cs_;r�i_r krFit� IpwITNVIG1,itlY1 N1pN CNIN/C4V,rIV�M InmM b,nrI WPM11`/fn Ms ry.num nl,orf SOV OTNtl�n ln�. �uiT)