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HomeMy WebLinkAbout1984-08-14 Bd Comm. minutes3b� MINUTES RESOURCES CONSERVATION COMMISSION MAY 14, 1984 - 7:30 P.M. CIVIC CENTER ENGINEERING CONFERENCE ROOM MEMBERS PRESENT: Levy, McPeak, Parsons, Vogel, Nychay MEMBERS ABSENT: Gartland, Singerman STAFF PRESENT: Webb The Chair not being present, it was moved by McPeak and seconded by Parsons that Levy be elected Chair Pro tem. The vote was called and the motion passed. APPROVAL OF MINUTES: The minutes of the meeting of February 27, 1984, were approved by consensus as presented. BY-LAWS AMENDMENTS: Vogel moved and Parsons seconded the motion to call the vote on Resolution 84-1 amending the Commission By -Laws in the areas of Notice of Meetings and Vacancies. The roll was called and the vote was: 4 ayes, 0 nays, 2 absent, I abstention. The resolution is forwarded to the Council for their action in order to become final. STATE LEGISLATION:' Vogel reviewed the potential local impacts of recently enacted State law dealing with hazardous waste and chemicals (H.F. 2471, S.F. 2248, and S.B. 543). It was requested that staff include copies of these in the next packet and that the Commission think about policy recommendations concerning: (1) the City's use of its portion of the Hazardous Waste Remedial Fund, and (2) the extent to which .the City can and should become involved in making recommendations to the various State agencies responsible for developing the administrative rules of these laws. OTHER BUSINESS: It was moved by Vogel and seconded by Nychay to have Chairman Singerman sign and present a Certificate of Appreciation to Ms. Nancy Sheehan for her years of service to the R.C.C. The vote was called and the motion passed. Nychay moved and Vogel seconded to have the City develop and distribute a conservation -oriented questionnaire for City employees to identify conserva- tion and waste recovery potentials of any sort. The vote was called and the motion passed. Specific questions raised by Nychay to which staff will attempt to obtain answers include: What is the configuration of the methane gas at the Wastewater Treatment Plant and, more specifically, the BTU content? What specific problems has the City of Ames experienced with regard to their /SOfZ Resources Conservation Commission May 14, 1984 Page 2 waste -to -energy facility or with the use of fuel pellets? What is the potential for the University of Iowa as a consumer of fuel pellets? Who are the users of hazardous chemicals in Iowa City? Closing discussions included the methane gas recovery potential at the landfill, pollution control facility and new transit facility for resale or use; and the potential for implementing some higher level of conservation standards in construction projects receiving I.R.B. financing. Staff and Commission members will further investigate these issues. The next meeting of the Resources Conservation Commission was set for June 11, 1984, at 7:30 p.m. Meeting adjourned at 9:30 p.m. Tom Gartland, Secretary. Minutes prepared by: Richard Webb, Energy Coordinator. /Sof - DRAFT Not approved by Commission Charter Review Commission July 9, 1984 Charter Review Commission: July 9, 1984 at 7:30 in the Conference Room at the Civic Center. Chairperson Balmer presiding. Commission Present: Davidsen, Baldus, Ringgenberg, Balmer, Mintzer, Roberts (7:40. A sent: Matsumoto, Welt, Goodwin. Staff Present: Berlin, Helling, Karr, Smith. Tape Recorded: Reel 4-84, Side 2, #106 -End; 65-84, Side 1, All, Side 2, BI -253. Chairperson Balmer called the meeting to order at 7:30 p.m. Minutes were approved as read. Balmer explained that the Council may make housekeeping changes to the charter and changes will be proposed by the City Manager and City Clerk. Balmer also noted that Jansen is reviewing the charter in its entirety. Review of the Proposed Changes to Charter. Charter Review Commission members reviewed proposed changes to the charter as provided by the City Clerk. Mintzer inquired about overriding and veto powers. Berlin said that the veto power could be removed because it has been removed from state law. Commission members agreed to discuss Section 2.06.B further. Balmer said that in the City Clerk's July 9 memo, Jansen reported that Section 4.04.8 cannot be changed. In response to Mintzer, Balmer explained that qualified electors must be registered to vote. Charter Review Commission members agreed to delete Section 7.01.6.18 Emergency Ordinances. In response to Davidsen, Karr explained that Section 8.02 states that recommendations from the Charter Review Commission must be approved by voters. Commission reviewed Mintzer's suggested amendments to Section 7.05.A. The Commission agreed to amend 7.05.A by changing the second sentence to read "If the Council fails to adopt a proposed initiative ordinance and fails to adopt an ordinance which is similar in substance within 60 days, or if the Council fails to repeal the referred ordinance within 30 days after the date the petition was finally determined sufficient, it shall submit the proposed or referred ordinance to the qualified voters of the City as hereinafter prescribed." The fourth sentence was changed to read, "If at any time more than 30 days before a scheduled initiative or referendum election the Council adopts the proposed initiative ordinance or adopts an ordinance which is similar in substance, or if the Council repeals a referred ordinance, the initiative or referendum proceedings shall terminate and the proposed or referred ordinance shall not be submitted to the voters." Balmer stated that he believes that initiative proposals should be submitted to voters at regular City elections only. Ringgenberg explained that submitting proposals at city elections could delay the opportunity for voters to decide the issue for over a year. Members indicated approval of inserting "business" in front of "days" in Sections 7.04A and 7.04B. Karr explained /S'OS that petitions need to be filed with the City Clerk's office early enough to allow validation of signatures prior to the required deadline for ballot issues to be received by the Commissioner of Elections. Publication of the required petition submission date was discussed. Karr reported Jansen indicated that there could be a problem with the City being responsible for advertising the dates for accepting petitions. The Charter Review Commission discussed possible impact on the charter of a submission date Section 7.020, 7.02E, 7.03D and 7.03E. Berlin noted that for general and regular elections, submission of petitions could be required a particular number of days before the election. Balmer and Berlin noted that Section 7.058 permits the City ,Council to call for special referendum elections. Davidsen suggested setting a date for submis- sion of initiative and referendum petitions that matches the deadline for ballot issues as stated in state code. Ringgenberg noted that for both initiative and referendum issues, when a petition is submitted shortly before a general or regular election, the charter could be changed to allow the City Council to either set a date for a special election or direct staff to certify the petition in time for the general or regular election. The Charter Review Commission agreed to model the initiative and referendum petition procedure after state ballot issues. Commission requested legal add and expand 7.020 and 7.02E to provide language similar to the State Code re ballot issues and review 7.058 for possible changes, if needed. Berlin registered concern re business days being used in the charter and State language used in 7.02D and 7.02E which does not refer to business days. Legal will review. Davidsen asked if initiative should be added to 7.058 to allow for special elections. Karr will review wording with Legal and make recommendations to the Commission on exact wording in Sections 7.030 and E. Commission reviewed Section 7.038 Form and Content. Karr noted that Jansen recommends against including additiona in ormation on the initiative and referendum petitions because of the increase of money and time involved verifying more information. In response to Baldus, Karr will contact the county about the types of lists available for verifying petitions. The Commission recommended requiring name and address on petitions with Social Security numbers optional. Karr will recommend language for 7.038 Form and Content. The Commission decided not to add either sentence for Section O from Jansen's recommendations and the City Clerk's July 9 memo. In reference to petition filing date option B, Berlin asked if it allows enough time to satisfy state legal requirements. Legal will check whether option 8 (inserting the word "business" prior to days in text) satisfies state requirements. Other Discussion Council agreed to discuss campaign finance disclosure and voting districts at their next meeting. Karr stated that the library will furnish the civic organizations list in time for the next CRC meeting. The public hearing committee will prepare letters informing the civic organizations, former Council members, and former Council candidates of dates of future public hearings. /.505 3 Mintzer raised concerns about campaign finances including the lack of penalties for violations, public disclosure, and charter enforcement. Commission requested that Mintzer write specific recommendations for discus- sion at the next meeting. Baldus requested an update on financial disclosure and contribution limita- tions from the City legal staff. Berlin said that Jansen wishes to avoid advocating any particular position on campaign financing but he will respond to particular questions or concerns. The next Charter Review Commission meeting will be July 23. Meeting ad- journed at 9:25 p.m. L /SaS MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING THURSDAY, JULY 26, 1984 4:00 PM - ADMINISTRATIVE CONFERENCE ROOM MEMBERS PRESENT: Bovbjerg, Cavitt, Grimes; Gritsch, Lyman, Pegnetter, Willis, Zastrow MEMBERS ABSENT: Drum STAFF PRESENT: Eggers, Tiffany, Jehle, Spaziani OTHERS PRESENT: Pat Forsythe, Foundation Coordinator; University of Iowa student The meeting was called to order at 4:07 by President Cavitt. Minutes of the Regular Board Meeting of June 28, 1984 were approved. Gritsch/Grimes. Disburse- ments -from July 1 and July 15, 1984 were approved. Zastrow/Grimes. The Director reported on the following items: 1. Several changes have been made to the entrance/exit gates which have improved the appearance of the area (but damage and loss from people who exit through the entrance gate continues). 2. James Stronks was always a good friend of the Library and therefore it was especially satisfying that he left a bequest to the Library of $5,000. 3. Drum attended a session on the evaluation of the Public Library Planning Process at ALA in Dallas. He felt, compared to presentations made at the meeting, that Iowa City Public Library had done an outstanding job of using the process to develop a 5 -year plan. 4. The enclosed data from both the Council of Urban Libraries and the 1984 survey conducted by St. Charles Missouri Public Library, demonstrates that while Iowa City Public Library compares very favorably in level of per capita support (and other factors) to most libraries in the midwest and the United States, there are a number of libraries who surpass Iowa City in dollars spent per capita for library service. Of the 107 libraries in the midwest survey, seven had a per capita expenditure higher than Iowa City Public Library's ;20.17. They ranged from $52.89 (Kansas City, Kansas) to $21.37 (Holdredge, Nebraska). Iowa libraries in the survey that have above average support include Webster City ($21.58) and Muscatine ($18.44). In the Council of Urban Libraries study which includes libraries generally larger than Iowa City Public Library, outstanding financial support is received by Arlington Heights, Illinois ($40.39), Berkeley, California ($26.45), Cleveland, Ohio ($29.74), Kalamazoo, Michigan ($25.30), Pasadena, California ($25.00), Seattle and Tacoma, Washington (524.50) and Minneapolis, Minnesota ($24.96). 5. The staff has been working closely with the City staff on the handicapped accessibility inventory and plan. At this time it looks like funds may be provided in FY85 to provide a voice synthesizer for our text messages on Channel 20 and a TTD at the Information Desk for telephone communica- tions with the deaf. /506 MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING THURSDAY, JULY 26, 1984 4:00 PM, ADMINISTRATIVE CONFERENCE ROOM Assistant Director Connie Tiffany gave a report on the progress being made regarding the sale of Hawkeye CableVision to Heritage, Inc. She has been a member of the City staff committee working on recommending conditions of the sale. These were mailed to Heritage last week. The sale conditions include captioning equipment for Iowa City Public Library, continuation of the Cable Catalog pilot project at the Senior Center and CEC, funds to support development of a community information data base, and a re -negotiated lease for quarters at the Library. One of the recommendations is that the cable access functions (those services currently housed in the Iowa City Public Library in space leased by Hawkeye CableVision) be turned over to a non-profit corporation or institution. Because the Library will have a new tenant - either Heritage or a new non-profit group - to deal with soon, or could consider becoming the non-profit organization for access itself, the Board asked that they receive background information on the issues relating to this as soon'as possible. 7astrow gave his report of the ALA Conference in Dallas and also described some of the programs at the Iowa Library Association annual conference in October. He especially urged Board members to consider attending ILA's pre -conference session on fund raising for libraries and Thursday's presentation by Arch Lundberg, communications expert and author of Testif ining with Impact and Vlinnin at Confrontation, both published by the Unite S s CFamber of Commerce. The FRIENDS attracted over 400 people to their July booksale and took in nearly $2,000. They are considering having their fall booksale in the Library garage; they will decide in September. Bovbjerg reported that members of the By-laws and Policy Committee are working on the second phase of their assignment: defining the areas of Board policy and setting a method and schedule for systematic review. They will probably have a report for the August Board meeting. Two areas, finance and community relations.will probably be the top priorities for policy development. Discussion of the relationship between the Foundation and Library Board continued from the previous meeting. Grimes recommended that anything beyond the actual appointment of Board members to the Foundation Board be incorporated into a general policy statement instead of being in -the bylaws. A policy on support groups, both FRIENDS and Foundation, should be developed. Bovbjerg said that it could be a part of the Community Relations policy that needs to be written. Eggers suggested that 'each group should submit an annual report and that the Board should meet at least annually with the officers of each organization.. The summer months when the Board is evaluating last year's work and planning next year's goals and budget would be an appropriate time. 15-06 MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING THURSDAY, JULY 26, 1984 4:00 PM - ADMINISTRATIVE CONFERENCE ROOM Cavitt said she felt one of the principle ways the Board could help the Foundation would be to do some serious brainstorming about the proposed endowment fund and how it would be used. This "case statement" is an essential part of the plan for any major fund raising drive. The Board agreed informally to the idea of a Support Group policy being developed. Next, they considered Article IX of the proposed bylaws, Relationship to Iowa City Public Library Foundation. The rest of the bylaws were informally approved at the June meeting but adoption was delayed until a decision about the Foundation was reached. It was moved by Zastrow and seconded by Grimes that the proposed bylaws be adopted with the following changes: 1. Article IX, Section 2. "Annual Review" be dropped. 2. Article IX, Section 1. Last sentence be amended to read: "Two appointments shall be made in June for two year terms beginning July 1". The motion was approved unanimously. Lyman requested that the Board consider commissioning Emily Vermillion to do a mural for the Children's Room. The money could come from the Foundation or could be raised as a special fund to honor former Board member and children's librarian, Louanne Newsome and Iowa City Public Library's children's librarian for 35 years, Hazel Westgate. Lyman will request that two Board members go with him to view Vermillion's work and report back at the August Board meeting. Eggers will check with staff on the feasibility of various locations. The meeting recessed at 5:35 PM and moved to the University Athletic Club for dinner. The meeting adjourned at 8:15 PM. The next Regular Library Board of Trustees meeting will be on Thursday, August 27, 1984 at 4:00 PM in the Library's Administrative Conference Room. JOA Jehle/ Aly Eggers, Recorders V �Sa6 MINUTES PARKS AND RECREATION COMMISSION JULY 11, 1984 MEMBERS PRESENT: Riddle, Willis, Crum, Jennings, Martin, and Hart MEMBERS ABSENT: Mitchell, Alvarez and Steinbrech STAFF PRESENT: Showalter, Cassady, Howell, Harvey, Carroll and Galloway GUESTS PRESENT: Anne Glenister, Steve Petrillo, 401 Emerald, E10, Iowa City (journalism student) Rachelle Hayes, 707 N. Dubuque, Iowa City (journalism student) RECOMMENDATIONS TO THE CITY COUNCIL Moved by Hart, seconded by Jennings, that the City property adjoining the Lily Miller estate on South Dodge be retained, and to recommend to the City Council to not purchase the Miller property for $96,000. Unanimous. SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN Karin Franklin, Planning and Program Development, referred to a plat of Sturgis Corner Addition located at the corner of Riverside Drive and Highway 6, and explained that Mr. Braverman did not offer it as a gift as a condition of the plat being approved in 1977, but as a charitable donation. It was, however, his wish to wait until the donation could be used for tax purposes. A large scale develop- ment plan is to be submitted to the City Council the week of July 23rd for the vacated portion, plus part of two adjacent lots. The original gift is still being offered, and it was asked if the Commission is interested in receiving the•gift of land and having a sidewalk installed at the expense of the developer. She added that it was considered as a gift originally because the Riverfront Commission has endorsed a buffer trail system along the river and this area can be used as a vegetative buffer between the development and the river, or a trail along the river. Willis asked maintenance costs if it is left as a natural area, and Showalter answered that when it was accepted in 1977 it was agreed that there would be no maintenance costs if it was left as a natural area. He added that it would be difficult to enforce the weed ordinance on the adjoining lots if this area is left as a natural area. He stressed that if the City accepts the land, then they should be prepared at some time in the future to spend maintenance money on it. He questioned whether a trail can be developed there because of the mosquitoes, gnats and high water level at certain times of the year. The proposed trail doesn't connect with anything and there are no good views, vistas or significant plant materials. Showalter suggested that the Commission and staff meet at the site before the August 8th meeting to determine whether the land should be accepted. It was agreed after further discussion to meet there at 6:30 p.m, on August 8th. DIRECTOR'S REPORT Showalter referred to a letter received from the executors of the Lily Miller estate, offering to sell the area adjacent to 639 South Dodge to the City for $96,000. He added that they are willing to purchase the adjoining City property for $2,000. The total area is four -tenths of an acre and could be considered as a site for park land, however, the only access in is through the alley. It would only be considered because the need for park land in the area is tremendous. /S0 7 PARKS AND RECREATION COMMISSION MINUTES JULY 11, 1984 Page two Glenister asked if the owners would build a smaller apartment building on the property if the City does not sell their portion, and Showalter replied that he did not know. Riddle stated that he felt there were better uses for the $96,000 and that the purchase price was extreme. Willis asked if an appraisal had been done and Showalter answered that he had discussed this with the owners and they preferred handling it in this manner. Moved by Hart, seconded by Jennings, that the City property adjoining the Lily Miller estate on South Dodge be retained, and to recommend to the City Council to not purchase the Miller property for $96,000. Unanimous. Showalter reported that the City Council considered the Emanual House of Prayer prop- erty at 925 Kirkwood too expensive ($160,000), and that it is no longer being considered as proposed park land. Riddle reported that the City Council had responded favorably on Ryerson Woods and the County Home property. Showalter said that the Ryerson Woods property was assessed in 1981 at $3,500 to $4,000 per acre, and the spokesman for the Iowa Law School Foundation has indicated that it is available at approximately half price if it is conserved or preserved as a antural area. It will be necessary to acquire a forty foot section west of Highway 218 for access, totalling thirty-five acres. He added that it has the potential to be better than Hickory Hill Park for nature trails. Showalter reported that staff had submitted a sports facility plan to the City Council for the County Home property at Melrose and Slothower Road. It is proposed to acquire 50.1 acres for the sports facility and a park area. Willis asked if the County had received the City's offer, and Showalter answered that it had not yet been done, but it is proposed to accept $200,000 for Elm Grove Park and make the trade after the sale has been agreed to. There was considerable discussion about the proposed sale and trade, with Riddle stressing the importance of Commission members contacting the County Board of Super- visors individually. He stressed that it is a fair deal and the land is desperately needed for the sports facility, and with individual contact the deal should be made satisfactorily to both the City and the County. OTHER BUSINESS Al Cassady reported that staff is working on specifications for depth of agri-lime and size of the ball diamond infields at Mercer Park diamonds one and two. Staff is waiting for the year-end status report and will make a list of items to be funded by surplus revenue. Renovation of diamonds one and two will be done in two phases by City staff and equipment after Labor Day and diamonds three and four will be done at a later date. Cassady reported that he had received two letters requesting assistance for the needy for swim passes and cultural and social activities. Riddle'asked if the Community Home -Health Services has funding for this, and Cassady replied that they probably do, but doesn•'t think it is specifically earmarked for extra -curricular activities. The Commission and staff discussed the issue and agreed that it is not the Commission's decision, but the City Council's, and that the Community Home -Health Services should fund this. 1547 PARKS AND RECREATION COMMISSION MINUTES JULY 11, 1984 Page three Cassady reported on the Iowa City Open Golf Tournament which will be held during the last week of July. It will be held at Finkbine and will not have a qualifying round. A youth category has been added, and the name of the tournament has been changed from the Johnson County Golf Tournament, although it is open to Johnson County residents. Cassady reported that there has been significant re -registration in Sessions II, III and IV of Summer Camp. Ile added that the computer camp is very popular. The slide presentation for the S.P.I. Gold Medal Award has been successfully completed and will be used to present to service groups. Swimming pool attendance is up ten percent from the record year of 1983. The number of paid admissions at the pool is higher than the number of swimming pool passes, ' but averages to previous years' attendance. Martin asked the criteria for determining the average number of people in a family and protested the basis for determining that the average family was three members. Showalter said the criteria would be re-examined in the fall. Cassady reported that fall programming would include computer classes on Saturday mornings, young women's volleyball at the high school level, and programs in exercise and cultural activities at the Senior Center. Cassady introduced Lisa Galloway, Recreation Intern, who presented participation charts representing aquatics, Summer Camp, and playground activities. The Recreation Center was favored for swimming lesson registration. The west area of the City was low in program participation, and there were 43 non-residents out of 286 enrolled in Sumner Camp. Dick Hupfeld, Iowa City Tennis Association, stated that the Association is donating three high-quality nylon nets for the Mercer Park tennis courts. He said that the funding is partially from proceeds from the Midlands Tennis Tournament and private donations. He expressed thanks to the Parks and Recreation Department for cooperation in the Midlands Tournament. Moved by Crum, seconded by Martin, that the minutes of the June 13 meeting be approved as written. Unanimous. Moved by Jennings, seconded by Crum, to adjourn at 8:35 p.m. Dee Harvey /Sa7 MINUTES OF THE JOHNSON COUNTY / IOWA CITY AIRPORT ZONING COMMISSION July 25, 1984 IOWA CITY CIVIC CENTER MEMBERS PRESENT:. BLUM, TIFFANY, DONNELLY, IACINA, PERRY STAFF PRESENT: ZEHR, SCHMEISER, JANSEN GUESTS PRESENT: W. OVERMAN, J&A. DANE, J. HOUGHTON, R. SCHMEISER H. LEWIS Chairman Blum opened the meeting at 7:00 p.m. The minutes of the last two meetings were approved as presented. Zehr reviewed the minor changes to the ordinance as recommended by the FAA. Chairman Blum opened the Public Hearing for the Airport Overlay Zoning Ordinance at 7:10 p.m. Mr, and Mrs. Dane wereopposed to the ordinance because they feel there would be a taking witnout due compensation. They also did not understand all the details of the ordinance. Mr. Houghton representing Westaide Company wished to reconfirm their objection to the ordinance as stated in their letter to the commission at the last public hearing. Houghton stated that thirteen plats of their property are impacted by the 34 : 1 glide slope. There being no other input from the public,the hearing was declared closed. General discussion of the ordinance followed by a motion from Tiffany to recommend the ordinance to City Council and Johnson County. Seconded -by Perry. During discussion it was moved by Donnelly and seconded by Lacina to defer the recommendation until Mr. and Mrs. Dane and Westside Company had a chance to meet with Airport Manager Zehr and Wayne Overman to answer any final question they may have about the ordinance. The motion passed with Donnelly, Lacina and Blum voting aye and Tiffany and Perry voting no. Zehr and Overman were directed to -meet with Mr. 6 Mrs Dane and Westaide Company as soon as possible and schedule another meeting to finalise the recommendation. Meeting adjourned at 8:40 p.m. The next meeting is scheduled for August 1, 1984. MINUTES OF THE JOHNSON COUNTY / IOWA CITY AIRPORT ZONING -COMMISSION August 1, 1984 Iowa City Civic Center MEMBERS PRESENT: BLUM, TIFFANY, DONNELLY, LACINA MEMBERS ABSENT: PERRY STAFF PRESENT: ZEHR, BOYLE, TEPASKE GUESTS PRESENT: W.OVERMAN, J.HOUGHTON, N.BLUM Chairman Blum called the meeting to order at 7:15 p.m. The minutes of the last meeting were approved as presented. Chairman Blum recalled the motion made by Tiffany made at the last meeting to recommend the Airport Zoning Ordinance to the Iowa City City Council and Johnson County Board of Supervisors and opened the meeting for discussion. Blum reviewed the meetings that had taken place between the staff and Mr. 6 Mrs. Dane and Westaide Company, and explained that their questions had been answered. Mr. Houghton from Westaide Company explained that they were still opposed to the ordinance and reviewed how the 34:1 approach slope will effect some of their property. General discussion followed on the proceedures for special exception and how the FAA might look at those tracts of land. Vote was called on the motion to recommend the ordinance to Iowa City and Johnson County. All present voted aye. Boyle and TePaske will investigate the possibility of establishing a joint public hearing to be held on the ordinance. Meeting adjourned at 7:50 p.m. 1.6-291f MINUTES RIVERFRONT COMMISSION WEDNESDAY, JUNE 6, 1984 - 7:30 P.M. CIVIC CENTER LAW LIBRARY MEMBERS PRESENT: Boutelle, Rausch, Lewis, Oehmke, McGuire, Leo ME14BERS ABSENT: Willis, Scott, Gerleman STAFF PRESENT: Moen, McCormick REVIEW AND APPROVAL OF MINUTES OF MAY 2. 1984: McGuire moved to approve the minutes as submitted. The motion was seconded by Rausch. The motion carried unanimously. DISCUSSION OF PROPOSAL TO MEET WITH U.S. ARMY CORPS OF ENGINEERS: Moen stated that questions had been generated by the subcommittee to forward to the U.S. Army Corps of Engineers prior to a meeting with the Corps. This would give the Corps an opportunity to prepare the answers. Boutelle stated that a question regarding who has the authority for determining the regulation schedule should be included. Also, the effect of silt deposits in the reservoir and their impact on the flow rate should be investigated. It would also be helpful to know how property owners can have input or get information from the Corps. Moen asked when the Commission subcommittee would like to meet with the Corps in Rock Island. Moen stated that the City Council will meet on the 19th of June and the 3rd of July. It would be advisable to prepare these questions for the 19th of June Council meeting and include a memo with the anticipated date of the meeting. A meeting the week of July 16 or July 23 was recommended. DISCUSSION OF EVENTS OF IOWA RIVER MONTH: Moen stated that the' Mayor had proclaimed June "Iowa River Month." She presented two press releases, one dealing with the historical influence of the river and the second informing the public of activities along or on the river. Boutelle suggested that the second release be revised to reflect that canoes for use on other rivers can be obtained at Touch the Earth Outdoor Center. Boutelle also suggested including information regarding passive activities along the river, such as picnicking in the parks. Moen indicated that an article emphasizing the requirement of personal flotation devices on all vessels on the river and an article describing how water from the river becomes tap water are other ideas. PUBLIC DISCUSSION: Moen stated that the City had received applications from the Jaycees, Westinghouse Electric, and a fraternity for permission for water skiing exhibitions. She stated that the Code prohibits water skiing on the Iowa River. Lewis felt that recommendations from the Riverfront Commission needed to be consistent with policies. McGuire moved to direct a memo to the Parks and Recreation Commission expressing the Riverfront Commission's /.S0 Riverfront Commission June 6, 1984 Page 2 opinion that the applications for permits be denied for the reasons discussed. The motion was seconded by Boutelle. The motion carried unanimously. COMMISSIONERS' REPORTS: McGuire stated that she had attended the first Urban Environment Ad Hoc Committee meeting the 31st of May. The committee plans to meet every two weeks to develop the first report. This report will include statements of proposed policies regarding fragile environmental areas, historical sites and other urban environmental areas. The next work session is scheduled for June 19. She stated that the committee was created as a result of the destruction of the limestone cliffs on North Dubuque Street. She felt this was a golden opportunity to look at the whole urban setting and advise City Council. McGuire indicated that she would like input from the Riverfront Commission with regard to fragile environmental areas. Moen stated that recommendations from the Urban Environment Ad Hoc Committee could possibly affect proposed zoning and other policies the City establishes. It may be possible that zones could be established for fragile environmental areas or consideration given to activities which would have an impact on those areas. It was suggested that the River Corridor Overlay Zone could be used as a good prototype. Suggestions from the Commission referred to overhead transmission lines, signage and urban wildlife. Moen reminded the Commisison that the canoe trip was scheduled for 9:30 a.m. on June 30, 1984. Plans are to meet at Sturgis Ferry Park. Moen said that a reminder would be sent to the Commission members and that invitations would be sent to the City Council and the Parks and Recreation Commission. Oehmke moved to adjourn the meeting at 8:45 p.m. The motion was seconded by Rausch. The motion carried unanimously. The minutes were taken by Colleen McCormick. 1so9 9)'V Ll) MINUTES COMMITTEE ON COMMUNITY NEEDS TUESDAY, JULY 17, 1984 3:30 PM IOWA CITY PUBLIC LIBRARY, ROOM B MEMBERS PRESENT: Parden, Williams, Leshtz, Becker, Patrick, Stimnel, Lauria MEMBERS ABSENT: Logan, Kubby, Smith STAFF PRESENT: McCormick, Milkman, Moen, Hencin CALL TO ORDER: Chairperson Lauria called the meeting to order at 3:35 p.m. RECOMMENDATIONS TO CITY COUNCIL: 1. The Committee on Community Needs recommends to City Council that it pursue the acquisition of Miller/Orchard Park pending the sale of Elm Grove Park.. 2. The Committee wishes to inform the Council of its concern at the lack of progress on the Congregate Housing project. CCN will consider recommending reallocation of these funds in the near future. 3. The Committee on Community Needs recommends the adoption of the 1985-86 Community Development Plan. REVIEW AND APPROVAL OF MINUTES FOR JUNE 20, 1984: Page 3, paragraph 3, amended to read "Becker moved to allocate $30,000 from the sale..." Williams moved to approve the minutes of June 20, 1984, as amended. The motion was seconded by Stimmel. The motion carried unanimously. PUBLIC DISCUSSION/MEMBER DISCUSSION: There was no public discussion. Williams asked whether Mr. Berlin had released the figures 'on the cost of acquiring Miller/Orchard Park. Hencin replied that the figures for the property were $36,400 per acre or a total of $192,000 for five acres for the park. There was currently an allocation of $90,000, for purchase of this park half of which was to come from the Park Acquisition Fund, and half from COBG funds. Hencin stated that the City Council has received the Committee's recommenda- tions and request for feedback for an alternative plan for Miller/Orchard Park. Karen Hradek is Chairperson of the neighborhood group and will approach the Council to ask for help with the park. Lauria questioned whether the Committee would be interested in recommending to City Council that the additional funds needed for the acquisition of Miller/Orchard park could come from the proceeds of the sale of Elm Grove Park. Parden stated that. she felt $200,000 was an excessive amount of money to be spent for a five -acre park. Lauria stated that if $200,000 were to be obtained by the sale of a 1.4 acre park, $200,000 would not be unreasonable for a park which would provide four times the park space and offer a nicer terrain. Committee on Community Needs July 17, 1984 Page 2 Patrick moved to recommend to City Council that it pursue the acquisition of Miller/Orchard Park pending the sale of Elm Grove Park. The motion was seconded by Leshtz. The motion carried unanimously. Milkman stated that Sadie May had resigned due to a new job that would not allow her time to attend the meetings. Any interested persons should be encouraged to apply for the position. Williams reported that Karla Miller from the Women's Resource and Action Center had not yet completed the study regarding street lights and will report to this Committee after its completion. He stated that the results of the study would be reported in the newspaper. Lauria asked how much money was anticipated from the sale of the portion of the Blackhawk Mini -park. Hencin replied that the property would be appraised, marketed for 30-60 days, and then bids taken. Lauria questioned whether recommendations should be made to City Council to use the money from the sale for the remodeling of Blackhawk Mini -park, as opposed to CDBG funds. Milkman stated that she felt it would be better to wait for the bids before making any recommendations to the City Council regarding this issue. RECOMMENDATION TO ADOPT 1985-86 COMMUNITY DEVELOPMENT PLAN: Becker moved to approve the 1985-86 Community Development Plan as submitted, and to recommend the adoption of the plan by the City Council. The motion was seconded by Williams. The motion carried unanimously. DISCUSSION OF SCHEDULE FOR 1985 CDBG PROGRAM STATEMENT: Williams asked which neighborhoods would be included in the neighborhood meetings. Milkman replied that the Committee should decide which neighborhoods to hold meetings in. The Committee decided to hold meetings in the Creekside and Miller/Orchard neighborhoods, as well as a combined meeting for the Iowa Avenue/Muscatine Avenue neighborhoods. Lauria stated that he felt it would be best to schedule meetings for Creekside and Miller/Orchard before Muscatihe and Iowa to allow enough time to develop interest in the Muscatine and Iowa areas. The Creekside meeting was scheduled for September 13, at Longfellow School. The meeting will be chaired by Lauria, and Williams and Patrick will be attending. The Miller/Orchard neighborhood meeting will be held on September 20, 1984 at Roosevelt School. The Iowa Avenue and Muscatine Avenue meeting will be held on September 27, 1984 in the Iowa City Recreation Center. All meetings will begin at 7:30 p.m. Lauria requested that the meeting scheduled for October 16 be moved to 7:00 p.m. and that the proposed meeting for October 23 be cancelled. The members agreed. Becker suggested that staff use methods used previously to notify the public of the process for preparing the 1985 Program Statement. Hencin stated that the staff would do this. The Committee decided not meet in August. Committee on Community Needs July 17, 1984 Page 3 QUARTERLY REPORTS: 1. Elderly Services Agency Home Repair. Patrick presented the report attached to these minutes. Lauria suggested that funds for this service should be allocated again next year as it had been so successful. He felt it would be interesting to know how much money had been leveraged by providing these funds. 2. Congregate housing. Mary Parden presented the report attached to the minutes. Lauria asked Parden to investigate the problems with this project and to report back to the Committee at its next meeting. Lauria recommended that concerns be raised to City Council regarding the unused funds for Congregate Housing and the lack of progress. Lauria moved that the Committee wishes to inform the Council of its concern at the lack of progress on the Congregate Housing Project. CCN will consider recom- mending reallocation of these funds at the next meeting. The motion was seconded by Williams. The motion carried with Parden voting "no". 3. Nelson Adult Center renovation. Becker stated that Phase I (elevator) is almost complete and Phase II (the bath and kitchen) is underway and should be completed within the next two weeks. An addition to Phase II (renovation completion) is out for bids at this time. Due to the unexpected cost of the elevator ($20,000 over estimate) it is possible that the Association for Retarded Citizens may return to CCN for additional funding. 11dII�:?•:111ii1N�'�'1F Lauria stated his concern with regard to the Rental Rehabilitation Program Description. He did not find any rent stipulations in the regulations. Hencin stated that the HUD regulations do not permit rent control. He said that that the program details were at an early stage and that formal policies would be provided to CCN for action. Lauria stated additional concerns in the selection criteria with regards to the 70 percent requirement (rather than 100%) for low income persons. Lauria requested that this issue be put on the agenda for the September 18, 1984, meeting. The minutes were taken by Colleen McCormick. The meeting adjourned at 5:07 p.m. /5/D Report on Elderly Services Agency Rome Repair for the Elderly In the last year beginning September of 1983, ten Iowa City elderly clients received home repair ranging from painting and remodeling to roof repair. Of the ten clients served, six of them were heads of households. There were three couples (husband and wife) and the other people were single home -owners. Approximately 114 hours of service were provided with 72 hours being the most and five hours being the least time spent on the job. The total grant amount was $1,000; the most money spent on one job was $347.50 while the least amount spent was $55.25. All $1,000 was spent as of July 1, 1984. Funds were used to pay for labor; the clients paid for materials. Repairs included remodeling a bathroom, repairing window wells, steps, spouts and drainpipes, reroofing, and other minor repairs. There were 30 elderly applicants requesting repairs; only 10 requests could be filled. Roberta Patrick 1510 Report onConorepate Housing July 17, 1984 Congregate Housing is in a summer hiatus, but hopefully next month more specific action will begin. The Housing Commission, last month, was going to begin contacting prospective contractors, but I am not certain that anything has been done of signifi- cance. Douglas Boothroy of the Iowa City Housing Department has been asked to push the project and he is organizing staff to begin work on preparing proposals to solicit interested developers. It is possible the City will hire professional consultants to assist in this effort -- whether it will be someone to work as a short-term staff member or a professional firm has not been determined. I have been meeting with a group of "providers", i.e. representatives from the VNA, Johnson County 'Social Service, Elderly Service Agency, etc. who were asked by the Iowa City Housing Commission to prepare guidelines and sugges- tions for the proposed "Assisted Living Units" that constitute Congregate Housing. The work of this group has been mostly theoretical inasmuch as no one has any idea of the anticipated size of the unit, its location, whether the developer will only be a contractor or whether it will be an organiza- tion, i.e. a church -sponsored bid, which will include management of the unit. It is going to be the recommendation of this group, as I understand it, that this housing will not be limited to low-income people, but will be available to anyone who has need for this type of "sheltered" situation. There seems to be a question of semantics in regard to the term "congregate housing." Actually the Federal law provides that "congregate housing" is a situation that does furnish services to its tenants, i.e. at least one meal, readily available personal services, and any program that can be expanded as broadly as the sponsors wish, i.e. counseling, legal assistance, social programs, etc. The minimal care unit at Oaknoll and the new Villa facility are the only places in Iowa City that are truly congregate housing. The term has been loosely, and inaccurately, used to describe Ecumenical Towers, Autumn Park and Capitol House which are basically housing for the low income elderly. There is no question in anyone's minds, especially among the local "providers," who are professionals working with the anticipated population, that a great need exists in Iowa City for this type of facility, and eventu- ally, sometime this fall, would be my guess, properly written proposals will be prepared for potential developers/sponsors all over the country to interest someone in building and/or managing an assisted independent living unit in the community. Mary Parden /S/o ,2p) MINUTES HISTORIC PRESERVATION COMMISSION MAY 16, 1984 -7:00 P.M. CIVIC CENTER - CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Hayes, Jones, Nowysz, Skaugstad MEMBERS ABSENT: Blank, Duffey, VanderWoude STAFF PRESENT: Moen CALL TO ORDER: Chairperson Ilowysz called the meeting to order at 7:10 p.m. APPROVAL OF MINUTES: Ilowysz indicated that paragraph three of the Commissioners' Reports of the Minutes of April 19, 1984, should be amended to show that Ilowysz did not discuss charging Iowa -Illinois rent for the use of City rights-of-way, but instead did raise the issue of repairing brick streets with brick rather than asphalt patches. Hayes moved to approve the minutes as corrected. Skaugstad seconded the motion. The motion carried unanimously. PUBLIC DISCUSSION: There was no public discussion. NAI4ING OF 1984 PRESERVATION WEEK AWARD RECIPIENT: Moen informed the Commission that the Council has been requested to announce, at its May 22nd meeting, that Fred Kent has been named as the recipient of the first Preservation Week Award. The Commission will present the award to Mr. Kent on Saturday, June 2, 1984, at 10:30 a.m. UPDATE OF PROPOSED NORTH SIDE HISTORIC DISTRICTS: Nowysz stated that the Planning and Zoning Commission is interested in hearing comments from property owners and residents of the proposed North Side historic districts and unless these people attend the P&Z meetings to voice their opinions, P&Z is reluctant to impose an historic overlay zone on these areas. Nowysz described information obtained from the May 14 Informal P&Z meeting and emphasized the need for other Historic Preserva- tion Commission members to address the Planning and Zoning Commission on the proposed North Side historic districts. Moen indicated that the proposed ordinance establishing the North Side Residential Historic District had not been forwarded to the P&Z Commis- sion. The Historic Preservation Ordinance specifies that an ordinance, as well as the Historic Preservation Commission's recommendation on a proposed historic district and the report describing the district are to be received by the Planning and Zoning Commission prior to a recommenda- tion by the Planning and Zoning Commission to Council on the proposed historic district. Hayes moved that, due to a lack -of all required Historic Preservation Commission May 16, 1984 Page 2 documentation, the Historic Preservation Commission requests that a decision on the proposed North Side Residential Historic District be delayed by PU until such documentation is available. Skaugstad seconded the motion. The motion carried unanimously. Jones encouraged the use of a petition to demonstrate property owners' support of an historic district. REVIEW PROPOSED REVISIONS TO THE HISTORIC PRESERVATION ORDINANCE: Jones recommended that the following statement, found in Section VII, Paragraph F of the ordinance be deleted: No additional improvements requiring a Certificate of Appropriateness or a waiver of said Certificate due to the issuance of a Certificate of No Material Effect shall be imposed upon the applicant by the Commission unless approved by the City Council. Jones stated that this sentence implies questions when there is no need to. He maintained that Historic Preservation Commission members understand that once either type of Certificate is issued by the Commis- sion, that the Commission cannot demand that further improvements be made by the applicant. Jones moved that the amended ordinance, with the exception of the sentence referred to in Section VII, Paragraph F, be approved. Hayes seconded the motion and the motion carried unanimously. Hayes suggested that handouts describing the Certificate of Appropriatene- ss and the Certificate of No Material Effect would be useful to give to North Side property owners. Skaugstad recommended that postcard reminders of upcoming Planning and Zoning meetings at which the proposed North Side Historic Districts are discussed be used. CERTIFIED LOCAL GOVERNMENT GRANT APPLICATION UPDATE: Moen reminded the Commission that the City has been awarded a Certified Local Government Grant and that the funds would be utilized to hire an intern on a part-time basis to: 1) establish a City library and resource center for historic preservation materials, 2) develop a series of press releases on preservation activities in Iowa City, promotional brochure ideas and a plan to establish a public relations network, 3) uncover possible funding sources for historic preservation activities, 4) under- take the necessary steps to become a certified local government. Skaugstad moved to adjourn the meeting at 8:20 p.m. Jones seconded the motion and the motion carried unanimously. Minutes taken by Monica Moen. 1511 7)�L�DI n MINUTES HISTORIC PRESERVATION COMMISSION JUNE 13, 1984 7:00 P.M. CIVIC CENTER CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: VanderWoude, Jones, Skaugstad, Blank, Nowysz, Duffey, Hayes MEMBERS ABSENT: STAFF PRESENT: Palmer, Moen, McCormick GUESTS PRESENT: Jan Dull, Dick Myers CALL TO ORDER: In the absence of the Chair, Vice -Chair Jones called the meeting to order at 7:25 p.m. APPROVAL OF THE MINUTES OF MAY 7, 1984: Skaugstad moved that the minutes of May 7, 1984, be approved as submitted. The motion was seconded by VanderWoude. The motion carried unanimously. PUBLIC DISCUSSION: Dick Meyers stated that he had been invited to attend the meeting by Nowysz to discuss a liaison arrangement between the Johnson County Historical Society and the Iowa City Historic Preservation Commission. He stated that the Johnson County Historical Society has been centered around the old school house in Coralville. Myers maintained that there have been mutual concerns between the two historic organizations. He stated that the Johnson County Historical Society currently has an annual budget of approximately $16,000. Membership fees are $5.00 per person. Nowysz arrived at 7:30. Duffey arrived at 7:35. flyers explained the history of the Coralville school house. Nowysz ques- tioned whether Myers had any ideas for a liaison between the two commissions. Jones explained the purpose and duties of the Historic Preservation Commis- sion to flyers. Moen described the procedure and effort of formulating historic districts. Nowysz explained the responsibilities of the Historic Preservation Commission in regard to historic districts and stated that she was interested in attending the Johnson County Historical Society meeting with VanderWoude at 7:30 on the 20th of June at the school house. Blank moved to pursue a liaison between the Iowa City Historic Preservation Commission and the Johnson County Historical Society. The motion was seconded by Skaugstad. The motion carried unanimously. Jan Dull of 320 East Jefferson spoke on behalf of the proposed North Side Commercial Historic District. She stated that her neighborhood did not feel there would be any opposition to the formation of this district and, there - /157// Historic Preservation Commission June 13, 1984 Page 2 fore, residents did not attend the Planning and Zoning Commission meetinher gs. She was very interested in helping to formulate an historic that dist ict in for neighborhood. Nowysz stated that with the opposition the proposed Ili Side Commercial Historic District, the Planning and Zoning Commission had considered redrawing the boundary lines of the proposed district. Oulled that she thatdth yken � werein th fsavorof ths whoe e districtived in SShe houses on block use, felt that because thee zoned fof protection.JoeJones an historic overlay zone aa ity il at that the neighborhood would be willing to come before ontthe0proposed cNorth Side time that the Council holds a public hearing Commercial Historic District. NORTH SIDE HISTORIC PRESERVATION OVERLAY ZONE: In light of the Planning and Zoning Commission's recommendationzonithe Noth Sito the Council to overlay zone,deMoenrstated that therHistorec Preservation ercial rCommiea ss on is an sfaced theon hpthree roposedlNorthtiSide CommercialeCHistoricoDistrict unttlCouncil to lfarlatrc�date to d also allow review th recommends to defer until on �a aocompromiseewithpthe l Planni gThrand �ZoninguCommis- sian could be obtained; (2) the Historic Preservation Commission ission could mm request that the City (3) cil vote perhaps thegHistoricainst iPreseorvation Commissposl. The ion could could then start over; P withdraw the request. to Moen stated that one of the major issues baougetiiianh wiihps 9natureser Ceand the public. Jones suggested obtaining Pd that receiving supportch with thee key people in the. oNorthgSideesteCcommission omme cialrea. Moen felt that it is essentil to alleviate the fears that the Historic Preservation a9th en it i s ion expects ssowneary rs to identifyc liate Iu the benefits of architecture.districts both Jones felt that the success of this overlay aesthetically and economically. zone would rely upon public awareness and response. er n on Sides Cmoved toommercialreHistorica Districtoupendi geffurtheroreviewh bytproposed the Historic Preservation Commission. The motion was seconded by VanderWoude. The motion carried unanimously. CERTIFIED LOCAL GOVERNMENT: Moen on introduceRebecca Governmentalmer 'grant. the intern These funds oarenbeing tusedelements to generatean the annotated bibliography and to purchase 50-60 books for our historic preseruca- va- tion resource center. Palmer isworking sourrces ofrfunding' and ness releases for collect tional purposes , on researching different ing documentation necessary to become a certified local government. /5// Historic Preservation Commission June 13, 1984 Page 3 PROPOSALS: Moen stated that she had received an application for a grant proposal for the Iowa Community Cultural Grant Program which is due July 16. She stated that if funds for the local match are available, this proposal must be taken to the City Council before the application due date. Jones moved that the Chair appoint a subcommittee to develop proposals for the Iowa Community Cultural Grant Program. The motion was seconded by Hayes. The motion carried unanimously. The Chair appointed Hayes and Skaugstad to this subcommittee. COMMUNITY REPORTS: VanderWoude stated that he had attended the first meeting of the Urban Environment Ad Hoc Committee and felt that the historic preservation overlay zone may get some support with this committee. Nowysz stated that she and Moen had presented Frederick Kent the Preservation Week award from the Historic Preservation Commission and that there would soon be an' article regarding this in the Cedar Rapids Gazette. She also stated that she had received a call from a person working in the Chamber of Commerce regarding obtaining information to develop walking tours of local historic districts. She stated that she and Pat Eckhardt had appeared on the Dottie Ray Show in an attempt to gain support for the North Side historic overlay zones. Moen stated that many positive replies had been received with regard to the historic preservation display at the library. Duffey moved to adjourn the meeting at 9:30 p.m. The motion was seconded by VanderWoude. The minutes were taken by Colleen McCormick. 1511 MINUTES IOWA CITY HISTORIC PRESERVATION COMMISSION WEDNESDAY, JULY 11, 1984 7:30 P.M. CIVIC CENTER CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Nowysz, VanderWoude, Hayes, Jones MEMBERS ABSENT: Blank, Duffey, Skaugstad GUESTS PRESENT: Susan Nathan STAFF PRESENT: Moen, McCormick CALL TO ORDER: Chairperson Nowysz called the meeting to order at 7:35 p.m. Nowysz introduced Susan Nathan, the liaison between the Johnson County Historical Society and the Iowa City Historic Preservation Commission. APPROVAL OF MINUTES OF MAY 16, 1984 AND JUNE 13 1984: Hayes moved to approve the minutes of May 16,1984, as submitted. The motion was seconded by Jones. The motion carried unanimously. Hayes moved to approve the minutes of June 13, 1984, as submitted. The motion was seconded by VanderWoude. The motion carried unanimously. PUBLIC DISCUSSION: Nathan questioned whether any action had been taken or any incentives given for business owners to rehabilitate their structures. Moen stated that although restoration grants are not available at the present time, tax credits to business owners do exist. Nowysz stated that much influence came from property owners seeing other businesses restore their buildings. She stated that education and information play a large role in encouraging restoration activities. Nathan questioned what kinds of influence the Historic Preservation Commis- sion has on businesses and if they were aware of the Historic Preservation Commission. Nowysz replied that the awards presentation has helped to make businesses aware. Moen stated that, in the past, anytime IRB's have been requested for a proposed structure which would impact an historic structure or neighborhood, the Historic Preservation Commission has had the opportunity to review plans and make recommendations on the project proposal. Nathan suggested contacting the Chamber of Commerce to see if they were interested in historic preservation activities. Nowysz felt that was an excellent idea. /S// Historic Preservation Commission July 11, 1984 Page 2 DISCUSSION OF PROPOSED NORTH SIDE: Moen stated that, at the request of the Commission, a memo had been directed to the City Council requesting that a decision regarding the proposed North Side Commercial Historic District be deferred to allow the Historic Preserva- tion Commission time to look at the district and consider the matter further. At this time, the Commission needs to form ideas on how to proceed, to either redesignate the area into smaller districts or reconsider the matter alto- gether. Nowysz stated that Jim Jacobsen from the State Office of Historic Preserva- tion has indicated an interest in developing districts in the North Side area and has offered additional information on the importance of individual structures in that neighborhood. Hayes suggested that education and support in the forming of districts is a long-term commitment, and he did not feel the Commission should attempt to hurry the issue along. The owners in a commercial district must first want to become an historic district before anything further could be achieved. Nowysz stated that she felt certain that once the business owners had all the information, they would willingly support the historic district. Moen reiterated concern on behalf of the Planning and Zoning Commission regarding the size of districts. She stated that there is a need to demon- strate support from a large portion of the people in this area. Hayes suggested concentrating efforts on the North Side residential district and deferring the commercial district until after the Commission has com- pleted its residential district goals. Suggestions were made as to how to gain support in the residential district such as obtaining a petition of support, holding neighborhood meetings, and designating block chairpersons. Moen suggested isolating blocks within the area to include about 40 structures to each historic district. VanderWoude stated concerns about designting smaller areas, as in the end, the entire neighborhood would be preserved anyway. Moen stated that getting the North Side on the National Register of Historic Places would give the Comnission a stronger basis for determining boundary lines. Nowysz suggested notifying Jim Jacobsen of this. Hayes suggested deferring the proposed commercial district, concentrating on the whole residential North Side and if necessary, breaking the area up into smaller districts at a later date. Jones suggested a petition to the residents could state that "We, the undersigned property owners of the North Side, request that the Historic Preservation Commission proceed with plans to form an historic district in our area.,. VanderWoude suggested using the University of Iowa's 16 -volume survey as a resource. /S/1 Historic Preservation Commission July 11, 1984 Page 3 A meeting of some North Side residents was scheduled for Wednesday, July 18, at 4:00 p.m. at the Planning Department. PROPOSED AMENDMENT: The changes suggested by the Planning and Zoning Commission were discussed and found to be appropriate. Jones moved to approve the proposed changes to the revised ordinance as presented to the Historic Preservation Commission by the Planning and Zoning Commission. Hayes commented that the Historic Preservation Commission had been formed under the parenthood of the Planning and Zoning Commission and felt as such that the two Commissions should work together in a more unified manner, toward the purpose this was formed, which is to establish districts. CERTIFIED LOCAL GOVERNMENT GRANT: Moen stated that the grant has been awarded and would help to develop an historic preservation resource center, to develop a public relations network and to work toward certified local government status. The Resource Center bibliography has been completed. Approximately fifty books as well as subscriptions to two periodicals and two technical bulletins have been purchased. She stated that once certification is complete, the City of Iowa City and other certified local governments would collectively be eligible to receive up to 10% of the funds the state receives for historic preservation. IOWA COMMUNITY CULTURAL GRANT APPLICATION UPDATE: Moen stated that the deadline for applications for this source of funds is July 16. Requesting funds to produce a videotape of an historic neighborhood or district to have available for schools and educational purposes was suggested. The cost of a 30 -minute video is approximately $4,000. Moen stated that only 50% of the local match can be in-kind contributions. The remaining amount must be cash. Nowysz suggested that if the video was used, it would be desirable to focus on architectural features of several structures and not just on the historic and architectural features of a specific building. A walking tour video of an historic neighborhood was suggested. VanderWoude moved to approve the Community Cultural Grant as proposed. The motion was seconded by Hayes. The motion carried unanimously. Hayes suggested that a source of funds be sought for signs to be placed in historic neighborhoods. Nowysz suggested that ideas for signage may be available from the books and publications that had just been ordered. S7/ Historic Preservation Commission July 11; 1984 Page 4 COMMISSIONERS' REPORTS: Hayes stated that he would be meeting with three -persons from the Davenport area who have previously supervised local runs and have offered their support and assistance with the Historic Preservation run. They had suggested two runs, one for children and one three kilometer run for adults. The run is anticipated for September. Nowysz stated that two members of the Johnson County Historical Society were also interested in helping with the run. Moen requested that Hayes report to her as soon as possible so that she could work on the administrative aspects of the run prior to the next meeting. Vanderwoude stated that he had attended another Urban Environment Ad Hoc Committee meeting and the Committee was compiling specific sites that were felt to be environmentally sensitive. He asked for suggestions from the Historic Preservation Commission members. Brick streets, utility boxes on the facades of historic structures, and overhead transmission lines were discussed. Nowysz passed out the article and a picture of Mr. Kent receiving the Historic Preservation Week Award. Nowysz stated that she had attended the Johnson County Historical Society meeting and as a result of that meeting Susan Nathan is acting as liaison between the two groups. She stated that Brad Williams, the museum director, is interested in working on a grant application with the Historic Preserva- tion Commission. She stated that the Johnson County Historical Society's annual meeting is scheduled for September 19, 1984. Nathan stated that she felt the Johnson County Historical Society and the Historic Preservation Commission had many common interests. She requested that the Commission members notify her of things they would like to have joint participation in (i.e. the run). She questioned if this Commission would be interested in seeing the old insane asylum at the Johnson County home. She stated that to date no steps had been taken to get this building on the National Register. The Commission members stated interest in seeing this structure. Nowysz stated that she would be representing the Historic Preservation Commission at the Coralville Optimists Club, Friday, August 3. She had also attended a waterways conference in Davenport. Jones moved to adjourn the meeting at 9:25 p.m. Hayes seconded the motion. Minutes were taken by Colleen McCormick. /5//