HomeMy WebLinkAbout1984-08-28 Resolution84-237
�CSII�II�iIIIi IIf �III1t11tPlti�iitlIIlt
i 11crene, Donald Shimon submitted a resignation from the service of the City
of Iowa City effective August 7, 1984 and
XClllereas, the said Donald Shimon as an employee of the
Landfill Division has given the City of Iowa City 25 years
of dedicated service, from June, 1959 and
Alllereas, the City Council wishes to commend the said Donald Shinwn for
said service.
,1afu t`dllerefere be it Ftool(iea bg (`dile Qiifp (Rauurif of 3olaa (gitg, �ofoa:
I. That the City Council of Iowa City, Iowa hereby commends Donald Shin!on
for meritorious service in the Landfill Division of the City over the years
2. That the City Council extends the gratitude of the City to the said Donald Shimon
for his service.
3. That the Mayor and City Clerk are hereby authorized and directed to certify a copy
of this resolution to Donald Shimon
It was moved by Ambrisco and seconded by Strait that the Resolu-
tion be adopted.
ATTEST:
,T Ani.) 7�.// I GJ -
CITY CLERK MAYOR
Passed and approved this 28th day LAugust, 1984.
OF
PRECEDING
DOCUMENT
�J
84-237
�Resvin#inn of &T1111enha#inn
flllereas, Donald Shimon submitted a resignation from the service of the City
of Iowa City effective August 7, 1984 and
iClllereas, the said Donald Shimon as an employee of the
Landfill Division has given the City of Iowa City 25 years
of dedicated service, from .lune, 1959 and
Pllereas, the City Council wishes to commend the said Donald Shimon for
said service.
,iafu 91lerefare be it �iesolflcd 11L, '9119 01HU douncil of clofna 019, c7olua:
1. That the City Council of Iowa City, Iowa hereby commends Donald Shimon
for meritorious service in the Landfill Division of the City over the years
2. That the City Council extends the gratitude of the City to the said Donald Shimon
for his service.
3. That the Mayor and City Clerk are hereby authorized and directed to certify a copy
of this resolution to Donald Shimon
It was moved by Amhrisco and seconded by Strait that the Resolu-
tion be adopted.
ATTTT�EST- /
—� CITY CLERK MAYOR
Passed and approved this 28th day Augiist, 2984.
ltto2
RESOLUTION NO. 84-238
RESOLUTION TO ISSUE DANCING PERMIT
BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA,
that a Dancing Permit as provided by law is hereby granted
to the following named person and at the following described
locations upon his filing an application, having endorsed
thereon the certificates of the proper city officials as to
having complied with all regulations and ordinances, and
having a valid Class "B" Beer Permit or liquor control license,
to wit:
The Highlander Inn $ Supper Club Iowa City Saloon Company
R. R. 2 121 E. College Street
Iowa City, Iowa Iowa City, Iowa
It was moved byS and seconded by
Ambrisro—
that the Resolution as rea e adopted, and upon rol ca t ere
were:
AYES: NAYS: ABSENT:
Ambrisco x_
Baker X
Dickson X
Erdahl X
McDonald X
Strait X
Zuber
Passed and approved this 28th day of a,yysr
19 84
yor
Attest:
city Clerk
/01
q alb
RESOLUTION NO. 84-239
RESOLUTION ACCEPTING THE SANITARY SEWER FOR LOTS
16 AND 26 IN THE RESUBDIVISION OF PART OF LOT 30,
CONWAY'S ADDITION
WHEREAS, the Engineering Division has certified that the following
improvements have been completed in accordance with the plans and
specifications of the City of Iowa City,
The sanitary sewer for Lots 16 and 26 in the resubdivision
of part of Lot 30, Conway's Addition as constructed by
Knowling Brothers Construction Co. of Iowa City, Iowa.
AND WHEREAS, maintenance bonds have been filed in the City Clerk's
office,
NOW THEREFORE BE IT RESOLVED by the City Council of Iowa City, Iowa,
that said improvements be accepted by the City of Iowa City.
It was moved by Strait and seconded by Ambrisco
that the resolution as read be acted, and upon roll call there were:
AYES: NAYS: ABSENT:
X Ambrisco
X Baker
X Dickson
X Erdahl
X McDonald
X Strait
X Zuber
Passed and approved this 28th day of Aueust 1984 .
1-0 OR
Raeolved A Approved
ATTEST: ey no Legal Depe tmenl
CITY CLERK u
101
leul
CITY OF IOWA CITY
CHIC CENTER 410 E. WASHINGTON ST. IOWA CITY, IOWA 52240 (319) 356-5000
ENGINEER'S REPORT
August 22, 1984
Honorable Mayor & City Council
Iowa City, Iowa
Dear Honorable Mayor and Councilpersons:
I hereby certify that the construction of the improvements listed below
have been completed in substantial accordance with the plans and specifi-
cations of the Engineering Division of the City of Iowa City. The
required maintenance bond is on file in the City Clerk's office.
Sanitary sewer improvements for Lots 16 and 26 in the resub-
division of part of Lot 30, Conway's Addition, as constructed by
Knowling Brothers Contracting Company of Iowa City, Iowa. j
I hereby recommend that the above mentioned improvements be accepted by I
the City of Iowa City.
I
Respectfully submitted,
i
Frank Farmer
City Engineer
bj3/6
WRI
I
RESOLUTION NO. 84-240
RESOLUTION SETTING PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE MERCER
_ PARK RALLD1&QWC FENf,E PROJECT
DIRECTING CITY CLERK TO PUBLISH IIOTICE OF SAID HEARING, AND DIRECTING
CITY ENGINEER TO PLACE SAID PLANS, ETC., ON FILE FOR PUBLIC INSPECTION.
BE IT RESOLVED BY THE COUNCIL OF THE CITY Of IOWA CITY, IOWA:
1. That a public hearing on the plans, specifications, form of contract,
and estimate of cost for the construction of the above-named project is to be
held on the 11th day of SeRtember , 19 84, at 7:30 p.m. in the Council
Chambers, Civic Center, Iowa City, Iowa.
2. That the City Clerk is hereby authorized and directed to publish notice
of the public hearing for the construction of the above-named project in a
newspaper published at least once weekly and having a general circulation in the
City, not less than four (4) nor more than twenty (20) days before said hearing.
3. That the plans, specifications, form of contract, and estimate of cost
for the construction of the above named project are hereby ordered placed on
file by the City Engineer in the office of the City Clerk for public inspection.
It was moved by Strait and seconded by Ambrisco that the
resolution as read be adopted, ani upon roll call therecere:
AYES:
NAYS: ABSENT:
X
—._ Ambrisco
x
_ Baker
X
_— Dickson
X
Erdahl
X
McDonald
X
Strait
--
— --L. Zuber
Passed and approved this 28th day of August , 19 84 .
&
MAYOR
ATTEST:
�C TYTY C—LER1C Recelved & Approved
-By The Legal Deparhnent
�ba�
JJ.
RESOLUTION N0, 84-241
RESOLUTION APPROVING THE PRELIMINARY AND FINAL LARGE SCALE
NON-RESIDENTIAL DEVELOPMENT PLAN OF MILLARD WAREHOUSE, PHASE III
AND IV.
WHEREAS, the owner, Millard Warehouse, has filed with the City Clerk of Iowa
City, Iowa, an application for approval of the preliminary and final large
scale non-residential development (LSNRD) plan for Millard Warehouse, Phase III
and IV, located on Lot 1 of BDI 4th Addition; and
WHEREAS, the Department of Planning and Program Development and the Public
Works Department have examined the proposed preliminary and final plan and have
recommended approval of same; and
WHEREAS, the preliminary and final plan have been examined by the Planning and
Zoning Commission and after due deliberation said commission has recommended
that they be accepted and approved; and
WHEREAS, the preliminary and final plan is found to conform with all of the
requirements of the City of Iowa City, Iowa.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA:
1. That the preliminary and final LSNRD plan for Millard Warehouse, Phase III
and IV located on Lot 1 of BDI 4th Addition is hereby approved.
2. That the Mayor and City Clerk of the City of Iowa City, Iowa, are hereby
authorized and directed to certify this resolution which shall be affixed
to the plan after passage and approval by law; and the owner/developer
shall be responsible for recording them at the office of the County
Recorder of Johnson County, Iowa, and returning a copy of such recorded
document to the office of the City Clerk for the issuance of any building
permits as authorized.
It was moved by Ambrisco and seconded by _ Dickson the
Resolution be adopted, and upon r -o T tall there were:
AYES: NAYS: ABSENT:
X AMBRISCO
X BAKER
�- DICKSON
�- ERDAHL
—� MCDONALD
�- STRAIT
X ZUBER
Passed and approved this 28th day ofPOR
st gg4,
�Xg
ATTEST:
CITYtLERK By ed 3 Approved
Leg+I ID perfinent
5)
To: Planning 8 Zoning Commission
Item: S-8425. Millard Warehouse
Phases 3 and 4
GENERAL INFORMATION
Applicant:
Requested action:
Purpose:
Location:
Size:
Comprehensive Plan:
Existing land use and zoning:
Surrounding land use and zoning
Applicable regulations:
45 -day limitation period:
SPECIAL INFORMATION
Public utilities:
Public services:
Transportation:
Physical characteristics:
STAFF REPORT
Prepared by: Bruce Knight
Date: August 16, 1984
Millard Warehouse
2710 Highway 6 East
Iowa City, Iowa 52240
Approval of the preliminary and
final LSNRD plan for Phases 3 and
4.
To permit construction of Phases
3 and 4 of Millard Warehouse.
2710 Highway 6 East
10 acres
Industrial.
Warehouse and I-1.
North - undeveloped and I-1.
East - undeveloped and I-1.
South - undeveloped and CN -1,
residential and RMH.
West - manufacturing and I-1.
Provisions of the zoning, storm
water management and LSNRD
ordinances.
9/24/84
Sewer and water services are
available.
Police and fire protection are
available. Sanitation service
will be provided by private
hauler.
Vehicular access is via Highway
6.
The topography is relative flat.
U, a
2
ANALYSIS
The applicant is requesting approval of the preliminary and final Large Scale
Non -Residential Development (LSNRD) plan for Phases 3 and 4 of Millard
Warehouse. The existing building contains 41,877 square feet of warehouse
space, plus 9,248 square feet of office space. The proposed expansion will,
according to the attached Statement of Intent, add 37,862 square feet of
..public cold storage warehouse with necessary loading and shipping dock.'
Phase 2 of Millard Warehouse was approved October 11, 1983, and the applicant
was required to provide 100 parking spaces to service this facility. With
the adoption of the new zoning ordinance in December, 1983, this requirement
has been decreased. Parking for warehouse space was previously required at a
ratio of one space per 1,000 square feet of floor area. Under the new zoning
ordinance, for 25,000 square feet and over of warehouse space, the parking
requirement is "five (5) plus one (1) additional for each 5,000 square feet
above 25,000 square feet." As a result, Millard Warehouse is now required to
have a total of 16 spaces for all of its warehouse space including the
planned addition. At the same time, the parking requirement for office space
was altered from one space per 300 square feet of floor area to one space per
200 square feet of floor area, so the parking required for the office space
has increased from 31 to 46. The total parking requirement for Millard Ware-
house, Phases 1 through 4 is now 62 spaces. Therefore, no additional parking
is required for Phases 3 and 4.
All other requirements of the Iowa City Code of Ordinances were shown as
being in compliance during approval of Phases 1 and 2.
STAFF RECOMMENDATION
Staff recommends that the preliminary and final LSNRD plan for Phase 3 and 4
of Millard Warehouse be approved.
ATTACHMENTS
1. Location map.
2. Phase 2 LSNRD plan.
3. Statement of Intent.
ACCOMPANIMENTS
I. Preliminary and final LSNRD plan
Approved by
illard Warehouse, Phase 2 and 3.
- --
rtme t of Planning
Program Development
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MILLARD
WAREHOUSE
13030 RENFRO Cm CLE • OMAHA. NEBRASKA 68137 • 110318952050
August 7, 1984
Mr. Bruce Knight
Planning Department
City of Iowa City
410 East Washington
Iowa City, Iowa 52240
RE: Millard Warehouse - Phase III and IV
.. 2710 Hwy 6 East, Iowa City, Iowa
Gentlemen:
This letter is a Statement of Intent to build Phase III and IV addi-
tions to the Millard Warehouse, 2710 Hwy 6 East, Iowa City, Iowa.
The use of Phase III and IV will be as a public cold storage ware-
house with necessary loading and shipping dock.
The construction schedule for Phase III will be to start September
1, 1984 and complete by February 1, 1985.
Phase IV is for 1985 construction.
Sincerely,
MIL WAREHO SE
a ry A. Larsen
P esident
LAL:lk
cc: Mr. Al Marwick
Plant Manager
Millard Warehouse
2710 Hwy 6 East
Iowa City, Iowa 52240
DENISON • DESMOINES • IOWACITY • LINCOLN • OMAHA
I(Oga
Iowa City, Iowa, August 28, 1984.
The City Council of Iowa City, Iowa, met on the above date
in the Council Chambers, Civic Center, in Iowa City, Iowa, at
7:30 P.M., in open regular session, pursuant to law and the
rules of said Council.
The meeting was called to order by John McDonald, Mayor,
presiding, and on roll call the following Council Members were
present:
Ambrisco
Baker
Dickson
Erdahl
McDonald
Strait
Absent:
Zuber
(Other Business)
The Mayor announced that the purpose of the meeting was to
hold a public hearing on the proposal to issue not to exceed
$3,000,000 aggregate principal amount of the City's Industrial
Development Revenue Bonds (Southgate Development Company, Inc.
Project), pursuant to the provisions of Chapter 419, Code of
Iowa and Section 103(k) of the Internal Revenue Code of 1954,
as amended, for the purpose of defraying all or a portion of
the costs of Southgate Development Company, Inc., an Iowa
corporation (the "Company"), relating to acquiring,
constructing, improving and equipping a new approximately
30,000 square foot industrial facility located on approximately
7.9 acres of land at 320 Heinz Road, Iowa City, Iowa; and to
change the name of the developer of the Project from
Pharmaceutical Development Systems, Inc. to Southgate
Development Company, Inc. It is proposed that the proceeds
from the sale of said Bonds be loaned by the City to Southgate
Development Company, Inc., with loan payments sufficient to pay
principal of and interest and premium, if any, on such Bonds as
the same shall fall due.
The Mayor then asked if there was any person or persons
present to express views for or against the proposal to issue
said Bonds and to change the name of the developer and owner of
the Project from Pharmaceutical Development Systems, Inc. to
Southgate Development Company, Inc. notice of said hearing
having been published as required by law. Written objections
or other comments were filed by the following:
(List names of persons filing objections and attach
copies of same. If none, insert the word "None".)
None
Oral objections or other comments were made by the following:
(List names of persons appearing and a summary of any
views expressed. If none, insert the word "None".)
None
-2-
lbyy
After ample opportunity had been given to all persons who
appeared at the hearing to express their views for or against
the issuance of the Bonds as proposed, Council Member
Amhr;cro proposed the following Resolution and moved its
adoption. Council Member-fickson seconded the motion to
adopt. After due consideration of said motion, the roll was
called and the Resolution was adopted by the following vote:
I
AYES: Baker. Ambrisco. Donald,
Strait
I
NAYS: None
i
The Resolution was thereupon signed by the Mayor and in
evidence of his approval, was attested by the City Clerk, and
was declared to be effective. The Resolution is as follows:
QCt
ibyY
RESOLUTION NO. 84-242
RESOLUTION RELATING TO THE HOLDING OF A PUBLIC HEARING
AND APPROVING PROCEEDING WITH THE ISSUANCE AND SALE OF
NOT TO EXCEED $3,000,000 IN AGGREGATE PRINCIPAL AMOUNT
OF INDUSTRIAL DEVELOPMENT REVENUE BONDS (SOUTHGATE
DEVELOPMENT COMPANY, INC. PROJECT), OF THE CITY OF
IOWA CITY, IOWA, AND CHANGING THE NAME OF THE
DEVELOPER AND OWNER OF THE PROJECT TO SOUTHGATE
DEVELOPMENT COMPANY, INC.
WHEREAS, the City of Iowa City, a political subdivision of
the State of Iowa (the "City"), is authorized by Chapter 419 of
the Iowa Code, as amended (the "Act"), to issue revenue bonds
for the purpose of defraying the costs of Southgate Development
Company, Inc., an Iowa corporation (the "Company"), relating to
acquiring, constructing, improving and equipping a new
approximately 30,000 square foot industrial facility located on
approximately 7.9 acres of land at 320 Heinz Road, Iowa City,
Iowa (the "Project"); and to loan the proceeds from the sale of
such revenue bonds, pursuant to a loan agreement, to the
Company, to be used for the aforesaid purposes; and
WHEREAS, the City has determined there is a public need in
the City and its surrounding environs for expanded and improved
industrial facilities as proposed by the Company; and
WHEREAS, a notice of hearing on the proposal to issue not
to exceed $3,000,000 in aggregate principal amount of
Industrial Development Revenue Bonds (Southgate Development
Company, Inc. Project) (the "Bonds"), of the City of Iowa City,
Iowa; and to change the name of the developer and owner of the
Project from Pharmaceutical Development Systems, Inc. to
Southgate Development Company, Inc., has been published as
required by law; and
WHEREAS, a resolution was adopted on August 14, 1984,
adjourning said public hearing to August 28, 1984; and
WHEREAS, a public hearing has been held at the time and
place as specified in said notice of public hearing previously
published and in the resolution adopted on August 14, 1984, and
any and all objections or other comments relating to such Bonds
have been heard and it is deemed to be in the best interests of
the City of Iowa City, Iowa, that said Bonds be issued as
proposed; and
NOW, THEREFORE, Be It Resolved by the City Council of the
City of Iowa City, Iowa, as follows:
-4-
Section 1. That it is hereby determined that it is neces-
sary and advisable that the City proceed with the issuance of
its Industrial Development Revenue Bonds (Southgate Development
Company, Inc. Project), in an amount not to exceed $3,000,000,
as authorized and permitted by the Act, and to loan the
proceeds of the sale of the Bonds to the Company all upon terms
and conditions mutually satisfactory to the City and the
Company.
Section 2. That at the public hearing conducted by this
Council, pursuant to published notice, all persons who appeared
were given an opportunity to express their views for or against
the issuance of said Bonds as proposed and it is hereby
determined that any and all objections to the issuance of the
said Bonds, are hereby overruled.
Section 3. That this Council shall proceed with the
necessary proceedings relating to the issuance of said Bonds
upon reasonable advance notice from the Company that
satisfactory financing terms have been agreed upon with the
proposed purchasers and the required documentation has been
prepared by Bond Counsel, and approved by all other parties,
including the City Attorney of said City.
Section 4. All Resolutions and Orders or parts thereof, in
conflict herewith are, to the extent of such conflict, hereby
repealed and this Resolution shall be in full force and effect
immediately upon its adoption.
Adopted and approved this 28th day of August, 1984.
Ci y of Iowa City, Iowa
(Seal)
o n M ona , Mayor
Attest:
1�lln�� .)
Marian K. Karr, City C er
&vv
CLERK'S CERTIFICATE
I, Marian K. Karr, being first duly sworn do hereby depose
and certify that I am the duly appointed, qualified, and acting
City Clerk the City of Iowa City, in the County of Johnson,
State of Iowa; that as such I have in my possession, or have
access to, the complete corporate records of said City and of
its Council and officers; that I have carefully compared the
transcript hereto attached with the aforesaid corporate
records; and that said transcript hereto attached is a true,
correct and complete copy of all the corporate records showing
the action taken by the City Council of said City at a meeting
open to the public on August 28, 1984, holding a public hearing
and approving proceeding with the issuance and sale of not to
exceed $3,000,000 in aggregate principal amount of Industrial
Development Revenue Bonds (Southgate Development Company, Inc.
Project), of the City of Iowa City, Iowa, and changing the name
of the developer and owner of the Project to Southgate
Development Company, Inc.; that said proceedings remain in full
force and effect and have not been amended or rescinded in any
way; that said meeting and all action thereat was duly and
publicly held, with members of the public in attendance, in
accordance with a notice of meeting and tentative agenda, a
copy of which was timely served on each member of the Council
and posted on a bulletin board or other prominent place easily
accessible to the public and clearly designated for that
purpose at the principal office of the Council (a copy of the
face sheet of said agenda being attached hereto) pursuant to
the local rules of the Council and the provisions of Chapter
28A, Iowa Code, and upon reasonable advance notice to the
public and media at least twenty-four hours prior to the
commencement of the meeting as required by said law.
Witness my hand and the Corporate Seal of said City hereto
affixed this_ day of August, 1984.
(Seal)
YeAA2
Mar an K. Karr, City Clerk
State of Iowa )
SS.:
County of Johnson )
Subscribed and sworn to before me this day, the date last
above written. �1l1 p
(Seal) - 5141 t}ary P
SC
(This Notice to be Posted)
NOTICE AND CALL OF COUNCIL MEETING
Governmental Body:
Date of Meeting:
Time of Meeting:
Place of Meeting:
The City Council of
Iowa City, Iowa.
August 28, 1984
7:30 P.M.
Council Chambers
Civic Center
Iowa City, Iowa
PUBLIC NOTICE IS HEREBY GIVEN that the above-mentioned
governmental body will meet at the date, time and place above
set out. The tentative agenda for said meeting is as follows:
1. Resolution Relating to the Holding of
a Public Hearing and Approving Proceedings With the
Issuance and Sale of Not to Exceed $3,000,000 in
Aggregate Principal Amount of Industrial
Development Revenue Bonds (Southgate Development
Company, Inc. Project), of the City of Iowa City,
Iowa, and Changing the Name of the Developer and
Owner of the Project to Southgate Development
Company, Inc.
2. Such additional matters as are set forth on
the additional 16 page(s) attached hereto
(attach copy of agenda .
This notice is given at the direction of the Mayor,
pursuant to Chapter 28A, Iowa Code, as amended, and the local
rules of said governmental body.
A2
^gk
w
Ma an
K.
Karr,
Cler
-
o t ffe—
City
of
Iowa
City,
Iowa
-7-
r6ay
RESOLUTION NO. 84-243
RESOLUTION AWARDING CONTRACT AND AUTHORIZING MAYOR TO SIGN AND
CITY CLERK TO ATTEST CONTRACT FOR THE CONSTRUCTION OF
THE SANITARY SEWER IMPROVEMENT PROJECT - SFWFP CVCTFM
WHEREAS, J. C. Construction, Ltd. of IowaCity, Iowa
has submitted the best bid of 111,670.30 for the construction of the
above-named project.
IOWA: NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY,
1. That the contract for the construction of the above-named project is
hereby awarded to J. C. Construction, Ltd. of Iowa City, Iowa
subject to the condition that awar ee secure adequate perfo rniance bond,
insurance certificates, and contract compliance program statements.
2. That the Mayor is hereby authorized to sign and the City Clerk to
attest the contract for the construction of the above-named project, subject
to the condition that awardee secure adequate performance bond, insurance
certificates, and contract compliance program statements.
It was moved by Baker and seconded by_Dickson _ that
the resolution as read be a opted, an upon roll call there— o -:ere:
AYES: NAYS: ABSENT:
X Ambrisco
X Baker
X —_ Dickson
X Erdahl
X McDonald
X Strait
X Zuber
Passed and approved this 28th day of _ August 1 1984
ATTEST:
Received & Approvcc
By T o Legal Department
8123 01-
140
�a
ADVERTISEMENT FOR BIDS
Sealed proposals will be received by the
City Clerk of the City of Iowa City, Iowa,
until 10:00 A.M. on the 21st day of
August, 1984, and opened immediately
thereafter at the Civic Center, for the
construction of SANITARY SEWER
IMPROVEMENTS as described in the plans and
specifications therefor, now on file in
the Office of the City Clerk. Proposals
will be acted upon by the City Council at
a meeting to be held at the Council
Chambers, Civic Center, Iowa City, Iowa,
on the 28th day of August, 1984, or at
such later time and place as may then be
fixed.
The work to be done is as follows:
SEWER SYSTEM REHABILITATION
Construct sewer system rehabilitation
including all materials, labor and
equipment necessary for approximately
25 LF of DI sewer.pipe 8" through 10" in
diameter; 352 LF of RCP storm sewer pipe
12" through 15" in diameter; 1 shallow
manhole; 3 standard: manholes; sewer
service connections and pipe; 2 intakes;
8" drop connection; cleaning, testing and
sealing 8" and 12" sanitary sewers;
reconstructing existing structures;
removal and replacement of existing
surfacing; removal and replacement of 279
manhole covers; removal and replacement
of 139 manhole frames and covers; repair
of manhole spacer rings; surface
restoration, traffic control and
miscellaneous associated work including
cleanup.
The method of construction for said
improvements shall be by contract in
accordance with the plans and
specifications and general stipulations
for said improvements approved by the City
Council.
AB -1
11663 1658
Advertisement for Bids
The City reserves the right to reject any
or all bids and to waive informalities and
to select the bid deemed to be to its best
interest.
Each proposal shall be made out on a blank
form furnished by the municipality and
must be accompanied in a sealed envelope
by either (1) a certified or cashiers
check drawn on a solvent Iowa bank or a
bank chartered under the laws of the
United States or a certified share draft
drawn on a credit union in Iowa or
chartered under the laws of the United
States. in an amount equal to 5% of the
bid, or (2) a bid bond executed by a
corporation authorized to contract as a
surety in the State of Iowa, in a penal
sum of 5% of the bid.
The bid security should be made payable to
the TREASURER OF THE CITY OF IOWA CITY,
IOWA. The bid security must not contain
any conditions either in the body or as an
endorsement thereon. The bid security
shall be forfeited to the City as
liquidated damages in the event the
successful bidder fails or refuses to
enter into a contract within 10 days after
the award of contract and post bond
satisfactory to the City insuring the
faithful fulfillment of the contract and
the maintenance of said work, if required,
pursuant to the provisions of this notice
and the other contract documents. Bidders
shall use the bid bond form bound in the
specifications.
Prospective bidders are advised that the
City of Iowa City desires to employ
minority contractors and subcontractors on
City projects. Bidders are required to
fulfill the requirements of the Contract
Compliance Program of the City of Iowa
City.
The Contractor awarded the contract shall
submit a list of proposed subcontractors
AB -2
11663
(05g .
Advertisement for Bids
along with quantities, unit prices and
amounts before starting construction. If
no minority business enterprises (MBE) are
utilized, the Contractor shall furnish
documentation of all efforts to recruit
MBEs.
A listing of minority contractors is
available and can be obtained from the
Civil Rights Specialist, at the Iowa City
Civic Center, by calling 319-356-5022.
By virtue of statutory authority,
preference will be given to products and
provisions grown and coal produced within
the State of Iowa, and to Iowa domestic
labor, to the extent lawfully required
under Iowa Statutes. The Iowa Reciprocal
Preference Act OF 2160) applies to the
I' contract with respect to bidders who are
inot Iowa residents.
The Council reserves the right to defer
acceptance of any proposal for a period
not to exceed thirty (30) calendar days
from the date of letting.
The successful bidder will be required to
furnish a bond in an amount equal to one
hundred percent (100%) of the contract
price, said bond to be issued by a
responsible surety approved by the City
Council and shall guarantee the faithful
performance of the contract and the terms
and conditions therein contained and shall
guarantee the prompt payment for all
materials and labor and protect and save
harmless the City from claims and damages
of any kind caused by the operations of
the Contractor, and shall guarantee the
work against faulty workmanship and
! materials for a period of two (2) years
after its completion and acceptance by the
City Council.
The work shall commence within ten (10)
days after date set forth in written
Notice to Proceed and shall be completed
AB -3
11663
1654
Advertisement for Bids
within two hundred forty (240) consecutive
calendar days.
Liquidated damages in the amount of Two
Hundred Dollars ($200.00) per calendar day
will be assessed for each day that work
shall remain uncompleted after the end of
the contract period, with due allowance
for extensions of the contract period due
to conditions beyond the control of the
Contractor. Inclement weather is not
Justification for an extension of the
contract period.
Payment for the improvements will be made
by the City in cash from such funds as may
be legally available including cash on
hand, or proceeds from the sale and
issuance of general obligation bonds or
obligations issued in anticipation
thereof.
At least ten (10) days before each
progress payment falls due (but not more
often than once a month), the Contractor
will submit to the Engineer a partial
payment estimate filled out and signed by
the Contractor covering the work performed
during the period covered by the partial
Payment estimate and supported by such
data as the Engineer may reasonably 1.
require. If payment is requested on the
.basis of materials and equipment not
incorporated in the work but delivered and ):
suitably stored at or near the site, the
partial payment estimate shall also be
accompanied by such supporting data,
satisfactory to the Owner, as will
establish the Owner's title to the
material and equipment and protect his
interest therein, including applicable f
insurance. The Engineer will, within
fourteen (14) days after receipt of each
partial payment estimate, either indicate
in writing his approval of payment and
present the partial payment estimate to
the Owner, or return the partial payment
estimate to the Contractor indicating in
AB -4
11663
1653
Advertisement for Bids
writing his reasons for refusing to
approve payment. In the latter case, the
Contractor may make the necessary
corrections and resubmit the partial
payment estimate. The Owner will, within
thirty (30) days of presentation to him of
an approved partial payment estimate, pay
the Contractor a progress payment on the
basis of the approved partial payment
estimate. The Owner shall retain five (5)
percent of the amount of each payment
until final completion and acceptance of
all work covered by the contract
documents, subject to the provisions of
Chapter 573, Code of Iowa, 1983.
Prior to substantial completion, the
Owner, with the approval of the Engineer
and with the concurrence of the Contractor
may use any completed or substantially
completed portions of the work. Such use
shall not constitute an acceptance of such
portions of the work.
Upon satisfactory completion of the work,
the Director of Public Works and the
Engineer shall issue a report stating that
the work has been substantially completed
under the conditions of the contract
,documents and recommend acceptance of the
work by the Owner. The entire balance
found to be due the Contractor, including
the retained percentages, but except such
sums as may be lawfully retained by the
Owner, shall be paid to the Contractor
within thirty-one (31) days after
completion and acceptance of the work.
The Contractor will indemnify and save the
Owner or the Owner's agents harmless from
all claims growing out of the lawful
demands of subcontractors, laborers,
workmen, mechanics, materialmen, and
furnishers of machinery and parts thereof,
equipment, tools, and all supplies,
incurred in the furtherance of the
performance of the work. The Contractor
shall, at the Owner's request, furnish
AB -5
11663
t� SS
satisfactory evidence that all obiigationsertisement for Bids
Of the nature designated above have been
Contractordischarged,
dstowaived
odo othe Owner m y,
after having notified the Contractor,
either pay unpaid bills or withhold from
the Contractor's unpaid compensation a sum
Of money deemed reasonably sufficient to
pay any and all such lawful claims until
satisfactory evidence is furnished that
all liabilities have been fully discharged
whereupon payment to the Contractor shall
be in with
he terms
of the contract documents, but in no event
shall the provisions of this sentence be
construed to impose any obligations upon
the Owner to either the Contractor, his
Surety, or any third party. In paying any
unpaid bills of the Contractor, any
considered asada payment mader underl be
the
contract documents by the Owner to the
Contractor and the Owner shall not be
liable to the Contractor for any such
Payments made in good faith.
Plans and specifications governing the
j construction of the proposed improvements
have been prepared by VEENSTRA 8 KIMM,
_INC., Engineers 6 Planners, of West Des
Moines and Iowa City, Iowa, which plans
and specifications and the proceedings of
t he saidCimp ovementsCouncil rarerhereby made ato and ipart
of this notice and the proposed contract
by reference, and the proposed contract
shall be executed to comply therewith.
Copies of said plans and specifications
and form of contract are now on file with
the City Clerk and may be examined in her
Office at Iowa City, Iowa. Copies may be
obtained from VEENSTRA & KIMM, INC.,
Engineers b Planners, 300 West Bank
Building, 1601 22nd Street, West Des
Moines, Iowa 50265, upon deposit of Twenty
Dollars ($20.00) for each set. Plan
deposits will be refunded in full provided
AB -6
11663
1&0
RESOLUTION NO. 84-244
RESOLUTION APPROVING THE OFFICIAL MUNICIPALITY REPORT FOR MUNICIPAL
STREETS AND PARKING AND THE OFFICIAL STREET CONSTRUCTION PROGRAM
STATUS REPORT FOR THE FISCAL YEAR ENDING JUNE 30, 1984
BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that the Official Munic-
ipality Report for Municipal Streets and Parking and the Official Street Con-
struction Program Project Status Report for the period beginning July 1, 1983,
through June 30, 1984, be approved.
It was moved by Ambrisco and seconded by Erdahl
the Resolution be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
X Ambrisco
X Dickson
X Erdahl
I_ Baker
x McDonald
x Strait
X Zuber
Passed and approved this 28th day of Aueust 1984.
YOR
ATTEST:
CITY -CLERK
R@Ralod d Approved
By he t"sl Dopenment
Ze B
1651
IOWA DEPARTMENT OF TRANSPORTATION RUT
f� FORM RMZ?D0220001 e.ae
!• Iowa Department
`VV of Transportation
OFFICIAL FINANCIAL REPORT
for
CITY STREETS AND PARKING
City Iowa City
County Johnson
From July 1, 1983
i
to
June 30,1984
Marian Karr , city clerk of the City
I
of TOWa City Tnwa , do hereby certify that the city council has by resolution approved
this report as Its official 1984 Fiscal Year Street Finance Report this 28th day of -
t .
Atlln6t 19R4 //
Mahan Karr /yl?^*�� �T �C � City Clark
'-&aIlinBANdress " 410E Washington St. Towa City. TA 5 940 _
.e
/D'1`one Ntf�.1' Hour Available 8 00 a.m. to ,en0 n.m, --7. •
{ ,n r' (r (Aree Code)
John McDonald Cry//tel JJ y r . —.
'N\ Kate Dickson Members of the Council
Frnpst 71jhpr
.purge Strait
1 Larry Raker
rlpmens Frdahl
William Abhrisrn
On or before September 16, 1984, two copies of this report shell be tiled with the Iowa Department of Transportation.
This report consists of RUT NUMBERS
DISTRIBUTION: while Copy • Office of Tranlronmon Iersnlory; yellow Copy • cur: Pink Copy • District Tenepumllon PlFnner: Goldenrod Copy • wurbheel
` ►659
I � O RUT -2A
IOWA DEPARTMENT OF TRANSPORTATION
FORM 2200o4 4-64
STREET FINANCE REPORT
FROM ALL SOURCES FOR STREET PURPOSES
COLUMNI COLUMN COLUMN COLUMN
City City of Iowa CitJ
County In neon ROAD USE GENERAL OTHER
Official Census Figure 50.508 TAX FUND FUND FUNDS" TOTALS
City NO. = ., (ROUND FIGURES TO NEAREST DOLLAR)
A. 1. Ending Balance Last Street Finance Report
2. Adjustment (Explain on RUT - 28)
3, Actual Book Balance, July 1, 1983
ACTUAL RECEIPTS
B. 1. Road Use Tex ...........................
�._. 2. Property Taxes ..........................
3. Special Assessments .....................
.-: 4. Misc. (Itemize on Next Page) ................
5. Proceeds From Bonds Sold .................
6. Interest Earned ..........................
C. Total Receipts (Lines B1 thru B6) ..............
D,. TOTAL FUNDS AVAILABLE ..................
(Line A3 + Line C)
ACTUAL EXPENDITURES
.'. E.. Maintenance
1. Roadway Maintenance ....................
2. Snow and Ice Removal ....................
3. Storm Sewers ...........................
4. Traffic Services ..........................
' S. Street Cleaning ..........................
F. Construction or Reconstruction
1. Engineering ............................
�. 2. Right of Way Purchased ...................
3. Roadway Construction ...................
4. Storm Sewers ...........................
S. Traffic Sorvices :........................
G. Administration ............................
H. Street Lighting ............................
LTrees ...............................
'J, Equipment Purchased ....... I ..............
K. Mien, (Itemize on Next Page) ...... I ..........
L, Bonds and Interest Paid
1. Paid on Bonds Retired ....................
2. Interest Paid on Bond .....................
M. Non -Street Purposes .......................
N. Total Expeedltures (Linea E thru M) ............
0. BALANCE, June 36,1984 ....................
P. TOTAL FUNDS ACCOUNTED FOR.
(Line N • Line O)
•1
/• 1 1 1 1
1
693.95n f,�1.95n
170_R71 179.R71
I 4gR-494 —I 799 671-24n,191 ' 4 992,
qu 1A'2 (,�QT) -
(')Road-Uso Tex Expenditures forthoso six Items must be divided to extension of rural systems, municipal arterial, collector and local streets on I
Form RUT 2-6 (") Debt Service, Project and Special Assessments, Utility Funds, etc. Include the balances for Funds which are used entirely for
®
streets. Read Your New Instructions. 11657
� �^
wn".c„ov•Olam
c• of TMommlon Inventory; Yellow copy - CITY Pink COPY•mxirlcfTr•mppneOon Pinar; Goldenrod Copy• Wmbeoet 7
IOWA DEPARTMENT OF TRANSPORTATION O /�
FORM 22M 2-a4 � 1.`.//1
STREET FINANCE REPORT
Municipsilly — Iowa City
CONSTRUCTION d RECONSTRUCTION
EXPENDITURES FROM ROAD USE TAX ACCOUNT
(USE FIGURES FROM COL. 1, RUT- 2A ONLY)
City No.
Ext. of Rural Systems Municipal Municipal Municipal
Arterial Collector Local
Trunk
Trunk Collector
Func. Class 06 Func. Class 07 Func. Class 10 Func. Class 11 Func. Class 12 Total
' a. Engineering
2. Right of Way Purchased
3. Roadway Construction 12-471
4: Slorm Sewers -
6..TrafficServices
6; Sidewalks
Total 17 A77
Comments: (Including street expenditures by subdividers.)
Itemization of Miscellaneous Receipts (Line 134) (See Instructions)
RUT 2-a
COLUMN COLUMNS .
Charges for Services; 16,492
Ascallanpnim Se1ps
Frp JcasBmrremmxnft f S
_ OAQ
Damages " ' A AAA
Sales Tax Refund Fn g
_kfunds/Overpayfmnt IRS
State Contributions . n her 7nFlol
Salesof Real Fstat 76.Sdn
Surplus
Line B-4 Totals - AA. a7R
Itemization of Miscellaneous Expenditures (Line K.) (See Instructions.)
Rocky Shore Drive Bikeway 41,417
Line K Totals 41-417
1
DISTgIeUTION, WMta CopY•011lcF of Tnmpotlellpn lnvenlpry. Yepow Copy•CRY; Pink Copy •Oletlq TnmpoNllon Plrnner; aplOFWpa Capy•WoA.M1ee® /���
STREET FINANCE REPORT
On and Off Street
Parking Statement
Form RUT -2C
Rev. 4-1-81
City of Iowa City City No.
A. ACTUAL BALANCE July 1, 1983 .. . . . . . . . . . . . . . 1 a5a nna
ACTUAL RECEIPTS
B. Parking and Meter Receipts
1. Street Meter Revenue . . . . . . . . . . . . . . . .
2. Lot or Garage Meter Revenue . . . . . . . . . .
3. Other Lot or Garage Revenue (Rentals) . . . . . . . .
i
4. Property Taxes . . . . . . . . . . . . . . . . . . .
5. Miscellaneous (Itemize below) . . . . . . . . . . . .
Total (lines Bl -B5) . . . . . . . . . . . . . . . . .
C. Proceeds of Parking Bonds Sold . . . . . . . . . . . . .
D. Total Receipts (Lines B1 -B5 and line C) . . . . . . . . .
E. TOTAL PARKING FUNDS AVAILABLE (lines A and D) . . . . . .
ACTUAL EXPENDITURES
F. For On and Off Street Parking
I '
1. Acquisition and Installation of Meters . . . . . . .
2. Maintenance and Repair of Meters . . . . . . . . . .
3. Acquisition and Improvement of Parking . . . . . . .
4. Maintenance and Operation for Parking . . . . . . . .
5. Policing and Enforcement . . . . . . . . . . . . . .
Total (lines Fl -F5) . . . . . . . . . . . . . . . . .
G. Parking Bonds and Interest Paid
1. Paid on Bonds Retired . . . . . . . . . . . . . . . .
2. Interest Paid . . . . . . . . . . . . . . . .
H. Street Work Paid from Parking.
(Amount claimed under misc. receipts on Form RUT -2B)
I. Total Expenditures (lines F1 -F5, GI -G2, and line H) . . .
200,672
93.885
697.691
-n-
244.025
1,236,273
-0-
1,236,273
2,590,282
8.466
4.421
691.480
704.367
115.000
330.630
1.149.997
J. ACTUAL BALANCE June 30, 1984 . • • • • . . . . . . . . . 1.440.285
t
K. TOTAL PARKING FUNDS ACCOUNTED FOR (lines I and J)
MISCELLANEOUS REVENUE:
Interest on Investments $ 126,804
Telephone Commissions 480
Parking Fines 116,322
Reimbursement of Expenses 90
Reimbursement of Damages 55
IPERS Refund 274
. . . 2.590.282
1657
Iowa DOPartmanl of nan,00rlallon
Form 220015 519
OFFICIAL
STREET CONSTRUCTION PROGRAM
PROJECT STATUS REPORT
FOR
❑ CITIES • Pop. 1,000.4,999 (one-year)
0 CITIES • Pop. 5,000 & over (five-year comprehensive)
CITY Iowa City
COUNTY Johnson
FROM JULY 1,11 X183
TO
JUNE 30, --ILI
1, hfarian Karr
c
of Iowa City, Imva lly clerk of the City
,do hereby certify that the city council has
by resolution approved this official report as Its fiscal July 1, 12a to June 30, 1984
one-year/live-year comprehensive Street Conslruc•
Von Program this Month Al"'qt , Day'r, Year 112 .1�1
City Clerk I•larian Karr 71)mreeP,e) 1 ��
Meiling Address `110 Bast !la ski n9ton `''tree t, li1YH1 Ci tv, iOtv,J 'i2240
Daytime Phone ND. (319)'356-5041 HoureAvauable `1:00 A.11. to F:00 P.M.
Pma Coder
John McDonald ✓ /y
S. - , Mayor
MEMBERS OF THE COUNCIL
John NcDonald
rlenter. rd;hl
Kate Dickson
George Strait
,ill :.i.Il ria -n
I ar1,V
On or before September 10 of each year two copies of this report shall be filed with the Iowa Department of Transportation.
DISTRIBUTION: WDN -0111caoi TnnepoNelmn lnr.;Yeflow•CNr Copy: fink- Dnracl Tranpotlnuon Plnnna,
1651
FORM 22001+3811
STREET
„PROJECT LIMITS
STATE
TYPE OF CONSTRUCTION
' FUNCTIONAL
1. RIGHT OF WAY
CLASSIFICATION
2. GRADE AND DRAIN
De ARTERIAL EXTENSION
3. PAVE
OS ARTERIAL CONNECTOR EXTENSION
a. RECONSTRUCTION
Do TRUNK IE%T. OF
S. PAVEMENT WIDENINU
OY TRUNK )RURAL
S. RESURFACING
COLLECTOR SYSTEMS
T. SHOULDER WIDENING
10 MUNICIPAL ARTERIAL
S. SURFACE RESTORATION
SYSTEMS
9. BRIDGE OR CULVERT ONLY
II MUNICIPAL COLLECTOR
10. INTERSECTION LIGHTING
SYSTEMS
11. STREET LIGHTING
12 MUNICIPAL SERVICE
It MISCELLANEOUS
SYSTEMS
PROJECT STATUS REPORT
STREET CONSTRUCTION PROGRAM ---
Accomplishments July 1, 19 83 To June 30, 1984
Pop. 1,000 • 4,999
0 1 year program
Pop. 5,000 6 over
�I 5 year program
R.U.T. 5
.. SHEET 1 _ OF
CITY Iowa City
COUNTY Johnson
PROD.
STREET
„PROJECT LIMITS
STATE
SURFACE
PROJECT
TOTAL COST
NO.
NAME
FUNC.
CLASS.
TYPE OF
CONST.(MILES)
LENGTH
(DOLLARS)
_%
COMPLETED
FROM
TO
WIDTH
TYPE
I
Dubuque
Street
Park
Road
Iowa
Avenue
10
451
concrete
4
0.70
0
0...,:
2
Asphalt
Resurface
(miscella
ous locatiD
s) 10
varies
concrete
asphalt
6
2.1
281,461
100
Street and
(miscellaneous
locations)
10
concrete
3
Curb Repair
11
varies
asphalt
4
unknown
274,132
100
R.R. Crossin
Improvements(miscellaneo
�ubuque,Clintci
Lin s
s locations)
,
11,12
varies
asphalt
12
N/A
a e -
City - 15,039
100 -"
& Capitol
.,.
RR - 15.039
+;
Alley, Blocki
Between Johnson
& Van
5
Lyon's 2nd
Buren from Bowery
North
12
20
CGPZlte
2,3
0.15
78,980
10
Additinn
then east tc
Johnson
6
Bride over
Naintin
ighway 218
e
Woolf Ave.
& 6
steel)
12
N/A
N/A
t9`
N/A
0
0 C
7
Sealing var
ous btddge
10
11
N/A
concret
'J 9
N/A
0
0
decks
8
Clinton St.
Washington
Iowa
11
66
concrete
4
0.10
0
0
Street
Ave " '
9
Linn St.
Burlington
Washington
Street
Street
11
43
concrete
4
0.10
212,909
100
10
First Ave.
Culvert across
North
12
N/A
N/A
9
Culvert
Branch Ralsto
Creek
N /A
0
0
11
g�vdt
Lower West
10
31
'1,2,3.
Street
Branch Road
concrete
0.60
0
0
OMVlbullbn:
g
Mile •Office of Tnna.Inr; Yellow •GIIY Copy. Pink •plMrld Planner
FORM 220014 380
73 yT r�
�MnY ..T;_..4.'.�'y\•. S'1Yli-Y'T'R)�J,ievtwL•Crr�.+':...
PROJECT STATUS REPORT
STATE
TYPE OF CONSTRUCTION
FUNCTIONAL -
1.RIGHT OFWAY
CLASSIFICATION
2. GRADE AND DRAIN01
3. PAVE
ARTERIAL EXTENSION
A. RECONSTRUCTION
05 ARTERIAL CONNECTOR E%TENSION
09 TRUNK
5. PAVEMENT WIDENINU
E. RESURFACING
EXT. OF
OT TRUNK }RURAL
].SHOULDER WIDENING-
COLLECTOR SYSTEMS
ID MUNICIPAL ARTERIAL
S. SURFACE RESTORATION
SYSTEMS
9. BRIDGE OR CULVERT ONLY II MUNICIPAL COLLECTOR
I0.INTERSEOTION LIGHTING -
"11: STREET LIGHTING
SYSTEMS
12 MUNICIPAL SERVICE
f2 MISCELLANEOUS
SYSTEMS
SURFACE
PROJ.
STREET
PROJECT
NO.
LENGTH .(DOLLARS)':
(MILES)
NAME
F
FROM
1... 112
Iowa Ave. Bridge at I
>;%Yi,�i.+'�..:.c,vv'�[7•:�•a..,m.Axc'.�'Uafyu�C,� .....__
�vn•'..'L.�1`��.hM`n.
73 yT r�
�MnY ..T;_..4.'.�'y\•. S'1Yli-Y'T'R)�J,ievtwL•Crr�.+':...
PROJECT STATUS REPORT
R.U.T. s
STREET CONSTRUCTION PROGRAM- --
2
SHEET OF 2
Accomplishments July 1, 19 Bi To June 30, 194
-_
Pop' 1,000'4.988
CITY Iowa City
1 year program
Pop. 5,000 6 over
-
�5year program
JOhRSOn:
COUNTY
STATE
FDNC.
SURFACE
PROJECT TOTAL COST
TO CLASS. WIDTH TYPE
TYPE OF
CONST.
LENGTH .(DOLLARS)':
(MILES)
COMPLETED
Iver
10 N/A concrete 9
315 x 48 70,000 Design 4.0--'
ower West Rochester
t Blvd. ranch Road Avenue 10 31 concrete 1,2,3 0.35 0 0
ington St Bridge at owa River 10
West line of Freeway 518
)se Ave. West Highsch 01 Improvemelt 10
Bri
ver
in St. (abutment & k
�tmtI EcRrepair) 10
I St. Bridge at R ck Island
lines (deck repair) 10
f
fib DI8111Dullon:- While. Oliloe of Trans. Inr.; Yellow • CII, Copy: PI9L•DIFNIoI Pbnner`
N/A I concrete 9 ' 342 x 38
50 concrete 1,2,3 0.52
N/A N/A 9 481 x 24
N/A concrete: .,.;9:.. 994 x 52
66,268 Design 5
0 04
47,836 100%
0 n
IOENTIF ICA TION OF BOND ISSUE
BONG TITLE
STATE COPY
DQI
I u�
FON STREET FINANCE REPORT
IR ETURx r.n cwr W.I. rlxANu RuoxTI
�a
rN
ISSUED
e 6EMRL—
__—.., YII NIC III LIrV
V
ST. IRIS.
—1
'
AMOUNT BEGINNING
CASH
OUTSTANDING BALANCE
MONEY BONDS
I RECEIVED REDEEMED
02720
103
}179
15.100.000
26
STREET BOND LISTING SUPPLEMENT
STATE COPY
FON STREET FINANCE REPORT
IR ETURx r.n cwr W.I. rlxANu RuoxTI
3715_ I_OYA CITY
IOWA DIIARTMgkT Or TRANSPORTATION
__—.., YII NIC III LIrV
V
OE Bi ST ATUS RECE IPTS AND E XPE NDITUR ES FOR DEBT DURING YE A IS
—1
'
AMOUNT BEGINNING
CASH
OUTSTANDING BALANCE
MONEY BONDS
I RECEIVED REDEEMED
7—�— I"--
BONGS IN "RESTOTHER
I PAID EXPEN
-----T---
ENDING
GAS. AMOUNT
I
U
))T )ll
I
OUF
ONOEUT I DITURES
BALANCE OUTSTANDING
J
I
--�
690 I 600 I
-
J
J
1.195.106 000"'
197,000
i 67.635 67,019 I
I
1V 0.901
I
i 340.9091
I I
U
304 1.976 12.250.000 I 55 964 432.500
i ,1965
166
967
966
I 969
105 }177 13.015.000 JOG 164 1.900.000
IRI ReOVG IS A COPY Of YOUR Ci REGI N ",D,
..N0 DEBT AS INONN ON OUR RECORDS. 1144[
CNICR I r 1 AND CONNECT ALL INIRIES AND FILL
IN TNT AMOUNT PAID ON RnunS AND INTEnIST.
ADD ANY NEW STREET RELATTD eONDS DSU10
DURING INECURRENT IIMRL r4R. COMemE ALL
NECESSARY IIGORIS ON IORM )A.
IrEMIZATIONOF MONEY RECEIVED
PROPERIY TAX
SPEC.ASSESS
OTHER
TOTAL
140.101
140.401
140.909
140.404
140.401
140.910
L
96,250 101.165
164.667
164.667
164.667
1L4.L67
164.667
300,000 300.0001
300.000
325.000
325.Dool
325.000
325.000
I
43,952
I
I I
76,030
I I �
I
ITEMIZATION OF OTHER EXPENDITURES
ROADWAY CONSTR.
STORM SEWER CONSTR.
OTHER —
TOTAL
IDENT IF ICAI ION OF BOND ISSUE
•NO I aw
BONG TITLE a o � � AMOUNT
«- _ ISSUED
B 6E611L OBLIG-
CONST
82730 STSSEN I 101 }960 2.570.00
I
40
f L STREET BOND LISTING SUPPLEMENT SIATECOPY �•••w ••.no
I A FOR STREET FINANCE REPORT IAITURN INISCOPL Wit" FINANCE REPORT]
r'r 3715IOWA CITY IOWA DEPARTMENT OF TRANSPORTATION
u01ornAM1Y
DEBT STATUS RECEIPTS AND EXPENDITURES FON DEBT DURING YEAR
ENDING
AMOUNT BEGINNING BALANCE RECEIVED HEUEEMED DUE CASH MONEY BONDS BONGS INTEREST OTHER I CASA AMOUNT
OUTSTANDING PAID E%PEN
- I ON DEBT BALANCE OUTSTANDING
DITU R[S I B 600
7/1 )/1 /OB -
-_6
! I
963 970.000 1 80.000 10.000 59,000
96 965 4 III DO
60.000
966 60.000 1 '^
967 60.000 ! I V
XAA I ACTION I
p969
}990
991
992
1
Sia BROL 102 '1962 12.700.000 63 965 1.701.00
`. 1111 AOOVL IS A COPY Of YOUR STREET NILATIO
SONO OI SI RS SHOWN ON OUR RECORDS. NEALI
CHICK 1 0 1 AND CORRECT ALL INIRIIS AND III I.
IN TIII AMOUNT PAID ON BONDS AND HILAIRE.
ADD ANY NEW STRUT RELATED BONDS ISSUED
L DURING LI[ CURRENT Ilt[AL YUX. COMBINE ALL
NE CILIARY I IOURfS ON TO.. IA
L
ION
.�A
v l
�D
ITEMIZATION OF MONEY RECEIVED
PROPERTY TAX
SPEC.ASSESS
OTHER
TOTAL
60.000
160.000
160.000
160.000
126.000
157.500
157.500
157.500
157.500
369.060
169.000
169.000
169.000
169.000
13DP196
� I
ITEMIZATION OF OTHER EXPENDITURES
ROADWAY CONSTR.
STORM SEWER CONSTR.
OTHER
TOTAL
i
t. STREET BOND LISTING SUPPLEMENT STATE COPY
""'�-----.----- L`. 3715 FOO STREET FINANCE REPORT
1 j III [TURN THIS COPY WITH FINANCE AfroNN
E, 3715 IOYA•CITY IOWA DEPARTMENT or rRAxvORnrloN V !
T uuMlnrA urr
IDENTIFICATION OF OONOISSUE DEBT STATUS -RECEIPTS AND EXPENDITURES FOR DEBT DURING YEAR —� V
,— ...—
BE (.INNING ENDING
r 0 <W AMOUNT C - AMOUNT :ASN MONEY OONDS BONDS INTEREST OTHER I CASH AMOUNT
BOND TITLE N o w ISSUED X�2 OUTStANDING tlALANCE RECEIVED REDEEMED INFO DUE PAID F%PF N BALANCE OUTSTANDING
Y 1/T 7/T ON DEBT DITURES fiH0 6130
L B PARKING I U
PARKING I
501 171 5.200.000 100 464 5.095.1100 C 115,000 115.000 330,630 1
X165 120.000
1966 130.000
}967 140.000
L }186 150.060
?484 160.000
}910 170.000
L 3}111 180.000 , V
172 115.000
1 1143 210.000
,'L I 144 225.000
145 240.000
196 255.000
rt. 917 275.000 i r
916 290.000
f 991 I 310.000
B00 335.000
001 I 360.000
002 I 385.000
403 410.000 r
Y 1 004 440.000 i
IL GENERAL DOUG 6.616.606 623,250 6.616.606 379,872 40
SPEC. ASSRTS 0 0'
PARKING 5.015.000 GI 115,000 S.U15.000 330,630
L I TOTAL I 1.743.606 i 738,250 1.713.608 710,502
V
I I
L I V
J
L TH[ RUOVE IS A COPY Df YOUR STREET RELATED ITEMIZATIONOF MONEY RECEIVED ITEMIZA710N OF OTHER EXPENDITURES
BONG BIBT AS MOWN ON OUR RECORDS. PLEASE , J
CHITA I . I
AND CORRECT ALL ENTRIES AND FILL I
IN THE AMOUNT PMO ON RONOS AND INTEREST. PHOPEIIIY TAX I ROADWAY LONST R.
AD0 ANY NEW STREET RILAIEO BONOS ISSUED , --
L OUAIN011,I TURN INY POSTAL YEAR. COMBINE ALL SPEC.ASSESS ; Sr ORM SEWER CONSTR. V
NECESSARY NDUA60N FORM IA OTHER I OTHER
Y I —
L• 70TAL I TOTAL
CITY or IOWA_ CITY
CNIC CENTER 410 E. WASHINGTON ST. IOWA CPY, IOWA 52240 (319)356-500D
i.
August 29, 1984
i
I
Iowa Dept. of Transportation
ATTN: Lee C. Benfield
430 16th Avenue S.W.
f i;'•
Cedar..Rapids, IA 52400
''. Mr. Benfield:
Enclosed are two copies of the Official Street Finance Report, Road
„
Use Tax .1 One is to be directed to the -Office of Transportation
Inventory (white copy) and the other to the District Transportation
yEa. Planner (pink..copy).
If any other- further- information is needed please call (319)356-5086.
, Yt
;;�.Rena Schreiber
.Accountant
I t,r, •,t:' '
e '
i
i'
I�p J 1
Iowa Department of Transportation
ncoln Iowa 50010 515/239-14891
July 2, 1984
Ref. No. 701.516
PRC:WDtsra
Enclosures
16 5T
TO: City Clerk
FROM: Patrick R. Cain, Director
Office of Transportation Inventory
.-
Planning.and Research. Division.-----_-.
SUBJECT: Fiscal Year Street Finance Report, Road Use Tax
l
Enclosed please find Finance Forms RUT -2A, RUT -2B, RUT -2C, (for
cities with parking and meter revenue), and AUT -2D, (for cities
with street bond indebtedness), and instruction for the annual
Ir
street finance -report of expenditures and receipts for fiscal
•
year 1984 This report is required by the Code of Iowa, Chapter
�.
312,. Section 14, and is due September 10, 1984. The Iowa Depart-
�.
ment of Transportation must certify to the State Treasurer those
cities not complying with this section of the Code. Once notified,
1
the State Treasurer will withhold Road Use Tax money from the city
until such time as they submit a Street Finance Report to the Iowa
Department of Transportation. Withheld funds will not be returned
to the city.
Two (2) copies of these forms are to be forwarded to the Iowa De-
partment of Transportation District Transportation Planner in your
area on or before September 10, 1984. Enclosed you will find a map
- of Iowa showing the Iowa Department of Transportation Districts, a
.,..,;�:�^,;�•-•
-list of.counties in each District, and the address and phone number
°i
of each District Transportation Planner.
If you have any questions concerning this report, do not hesitate to
call either the District Office in your area or Wayne Deal of the
Office of Transportation Inventory, phone 515-239-1489. Your coop -
oration in completing this report is appreciated, and the results
obtained provide the Iowa Department of Transportation and the Fed -
oral Highway Administration with a documented record of street ro-
ceipts and expenditures in Iowa cities.
PRC:WDtsra
Enclosures
16 5T
IOWA DEPARTMENT OF TRANSPORTATION DISTRICTS
District Transportation Planners
-... 1-1 u i HOWARD i WINNn
caSIOUA I
l oee¢n—.�.CLAI �PAip u,o '.. i, L.—.—._.�._ _ _._.1 I I
IHANCOCK CERRO DORDO
7% I I j 7)r 1 i I rtmo C.ICNASAM
t I 3 j O.C. SOLEM 1
1420 41` i STREEJ S.E. (BOk 741) ["Yiii
---'I'— �'--.—.—! ..+.—MASOf�-GITa' OWA-50401.._.
SN1R • UINA VI$lA I PoCAHONIAS '
I RICHgt{U �fOR�I Ilrxu4Bolo, wR r --
2800 ORDON DRIVE (BOX 987) ? � 23-il" 1 BRLY[p
\� SIOU CITY, IOWA 51100 I �'.__._ I I i
}'
I BLA! YC I CA-L"5
w- N NAIR BUCHANAN DELAWARE t DUBUQUE
1 ; Lt L1.
LtUX - (r.N[NIItOH 'rNARDIN"-^t .-I !
I 1 `ORUHDY
EUgENE R MILLS
'—'— -{-� 1020 S. 4TH STREET I r— I —LI •`
Moxox. ICRAw(ORpL CARROLL IORCLNC '-T L- L4A �B[x,oA 1 uxN T—
IJONES (JACKSON
1 ! At S;'IDYy 001III MARSHALL
PHONE 15-239-1 102 1 I
� j LEE Ci BENFIELb I
_--------- 1 I I I 430 16TH AVENGE S.W. rLIN10N'-'—'—'—' I
1 j ! CEDAR RAPIDS, {{(?)NA32�00
HARRISON TSNILRI' '�AUDUBON TDUINpI[ 1D LAS L'- �..1._._,_,-I'--,- 1 1
I POEN j ASP[R 1 POW(sHIIK ,mwPHON�jp ;36"235
{ �y1 tl !t it l I SCOW
4 I _
jeoon:w,ia4M
� [Ass ApAIR uni'
�usc,— --.
j I j MApgON 1-WARR(N • =I-U'p ARIpH -fM HASki' I FCOHUK -" i WASHIXDrON
BRUCE C. CLAG13ETT 1
E. HIGHWAY 6 ( OX 406) j j D
q,ANYIAVID C11. ELLIS j I _
j 307 W. BRIGGS (BpX 587) i I Lows,
�C,� 50022._1_._x' � _ 1
j 4N[s
)tI FASf O DI QWA 525561IiPuxlox xD LUCAS
[RONH[nnr
�._._._.
___IDLs 4olx(s)
rj'lRE�ON, i PAO[ 11AYLOA �RINOOOlO-I'�'- I I Ij I j
1 I 'DLCAIUR ''I WRYNL APPAN005[ I�DAVI VAN BUR(X I /
i i�'-- i __._r__._i _ _
�l[[ .� _
April 1, Igo''
RESOLUTION NO. 84-245
RESOLUTION ADOPTING POLICIES, NON-STRUCTURAL CHANGES AND
GRIEVANCE PROCEDURE THAT WILL ASSURE ACCESSIBILITY OF CITY OF
IOWA CITY PROGRAMS, ACTIVITIES, AND FACILITIES TO HANDICAPPED
PERSONS.
WHEREAS, the City of Iowa City wishes to comply with Federal Revenue
Sharing rules of non-discrimination based on handicap as stated in Section
504 of the Rehabilitation Act of 1973; and
WHEREAS, the City of Iowa City has conducted a self-evaluation to identify
problems of accessibility and to research non-structural changes that will
achieve accessibility by October 17, 1984; and
WHEREAS, the City of Iowa City held two public hearings to get suggestions
from citizens for improving the City's accessibility to handicapped
persons; and
WHEREAS, a transitional plan is being developed for structural changes
that will be done by October 17, 1986.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA:
The attached list of policies, non-structural changes and the Grievance
Procedure be adopted and effected by October 17, 1984.
It was moved by Erdahl and seconded by Ambrisco the Resolu-
tion be adopted, and upon roll call there were:
AYES:
NAYS: ABSENT:
t
AMBRISCO
X
BAKER
X
DICKSON
X
ERDAHL
x
MCDONALD
X
STRAIT
X ZUBER
Passed and approved this 28th day of Aueust 1984.
OR
ATTEST:
VE
CI ARJK
Roeolvod & Alpprovod
8y The Loyal Dcperfiien1
LL
1660
EXHIBIT A
CITY OF IOWA CITY'S
POLICIES REGARDING SERVICE TO A HANDICAPPED CITIZEN
GENERAL POLICIES
1. The City of Iowa city does not discriminate on the basis of handicapped
status in admission or access to, or treatment or employment in, its
programs and activities. The Director of Finance has been designated to
coordinate compliance with regulations prohibiting handicapped -based
discrimination as issued by the Office of Revenue Sharing.
2. All capital improvements newly constructed or remodeled, will be archi-
tecturally barrier -free to handicapped persons. The transition plan
outlines changes that will be made to current City -owned or leased
structures.
3. All City employees will make reasonable accommodations to make inacces-
sible facilities and programs available to and usable by handicapped
i
persons.
4. The City shall continue to explore the expansion of or reorganization of
its programs so that all citizens, including those with severe and
profound handicaps, can participate in all programs.
Definition: A handicapped person is anyone who has a physical or mental
impairment that substantially limits one or more major life functions, such
as caring for oneself, performing manual tasks, walking, seeing, hearing,
speaking, breathing, learning and working.
EMPLOYEE GUIDELINES
The following guidelines shall be followed by all City employees:
A. General courtesies:
1. Ask how you may help the person - maybe he/she will ask for an arm to
lean on, or for a chair, or for a form to be read aloud, or for help
in interpreting the form.
2. If the person is sitting in a wheelchair, sit down and talk directly
to him/her.
3. If the person cannot get to your office area, find a private place to
converse, for example, the Council Chambers or a corner of the
lobby.
4. Be sure all business in your division can be handled over the phone
or through the mail; there may be an instance that a physically
disabled person cannot find transportation to your office.
5. Know what special services or programs your division offers for
handicapped persons.
1660
2
6. Reasonable accommodations will be made when requested. If there is a
question of reasonableness, discuss it with your immediate supervi-
sor.
B. Where to get special accommodations:
Telephone number 356-5000, the information desk, will be listed as
having handicapped information; the operator will transfer calls to
the proper division.
2. If a person is asking about another City division's handicapped
services and programs refer them to that division's supervisor.
3. Enlarged copies for the visually impaired may be made on the copiers
located in the Davis Building (PPD), the Library and in the Transit
Facility.
4. If you are having a meeting or an activity where a participant wants
a sign language translator/ interpreter, call Personnel for a list of
people available to do this.
5. The Police Department will have a TDD (Telecommunications Device for
the Deaf) for emergency calls to the Police and Fire Departments and
to the ambulance.
6. The Library will have a TDD for deaf people to get information about
City programs.
7. For any other questions call the Finance Director.
C. Auxiliary aids - equipment for handicapped persons:
1. When purchasing new equipment that is used by the public, ask the
vendor about equipment adapted for handicapped persons. Perhaps
there is something that can be used by both ambulatory and disabled
people at a reasonable cost.
2. If someone requests an auxiliary aid, for example a piece of equip-
ment to help him/her reach books on the top shelf in the Library,
first get all the details he/she knows about it, then send the
request and all information to the Finance Director. This is how the
City's bank of auxiliary aids will be built.
3. A bank of auxiliary aids will be available for use by all City
departments. Contact the Finance Department for a listing of
available aids.
Iao
EXHIBIT B
CITY OF IOWA CITY
NON-STRUCTURAL CHANGES TO ASSURE ACCESSIBILITY OF CITY PROGRAMS
Problem Solution
Non-structural Changes:
Cost
1. City employees don't know Hold training and sensitivity $500
City's policies on accomno- sessions for all public service
dating the handicapped and employees to inform them about
disabled. City policies regarding the
handicapped.
2. Deaf people have no way of
contacting the Police or Fire
Departments in case of an
emergency. Nor do they have
a place to call for informa-
tion.
3. Deaf people have difficulties
at City meetings or programs
or activities.
4. Handicapped citizens do not
know where to get general
accessibility information of
City facilities, programs
and services.
5. Civic Center, at present, is
inaccessible to the disabled
6. Meetings held in rooms that
are inaccessible: all in the
Civic Center - City Manager's
Conference Room, Law Library,
Engineering Conference Room.
Purchase 2 Telecommunications
Devices for the Deaf (TDD) for
the Police Department and the
Library. A portable TOD with
display and print-out. (2 TDD's:
$598, jacks and one year's phone
rental: $376.)
Compile a list of citizens who
are skilled in sign language
and who are interested in being
on-call for City meetings,
Recreation activities, Library
programs, etc. ($7-10 per hour
depending on skill.)
List 356-5000 as "Handicapped
accessibility information for
City services and facilities."
Install an in-house phone in
the lobby so that a person may
call directly to an employee
who, in turn, can then bring
the appropriate information to
the lobby. (Installation, rental
and service of phone: $381, chair
with fold -down desk: $65.)
$974
$390
$21
$446
Hold all Council, Board and $0
Commission meetings in accessible
rooms: Recreation Center - Rooms
A and B, Library - Room A, Civic
Center - Council Chambers, Senior
Center - Class Room, Assembly Room
Conference Room, Exercise Room and
Meeting Room. (The Library's current
policies do not allow meetings to be
regularly scheduled. The Senior Center
would be available for evening meetings
only.) '
1660
Problem
7. The entrance to the Police
Department from the Civic
Center lobby is not conve-
nient for a wheelchair to
move in the hall and up to
the phone.
Solution
Cost
Remove the table. Put pamphlets $235
in a rack on the wall. Put in 3
chairs that have fold down desks
where the table was and leave open
space inside the door and around
the phone. (Wall rack for pamphlets:
$40, 3 chairs with fold -down desks:
$195.
8. Standing to wait for assis-
Move chairs from Police Depart- $0
tance or information at
ment entrance to be near the
Housing Inspection Services
drinking fountain at the bottom
can be difficult for people
of the central stairs in the Civic
with disabilities.
Center.
9. There is no handicapped
Combine the two parking spaces $50
parking space front
front
the
theCivicCenter onWashington
Clvics
capped space near the curb cut.
(Move a parking meter.)
1O.There is a difficult curb cut
Replace the curb cut. $500
at the Senior Center loading
zone on Washington Street.
11.1"here's a poor curb cut and
no handicapped parking space
at Mercer Park.
12 -Which auxiliary aids should
be purchased for use by the
public?
Designate a handicapped parking $500
space and put in a good curb cut
near it.
Build a bank of auxiliary aids. $2,563
They should be purchased upon
request to ensure there is
demand for the specific item.
All City divisions will be able
to access them. The first auxil-
iary aids are a Phonic Ear System
as requested by the Senior Center:
$2,475, lap tray for the Library's
wheelchair: $36, side pouches for
the Library's wheelchair: $28,
"reacher" to reach books on high
shelves from a wheelchair: $20,
cushion grips to put on pencils
and pens: 12 for $4.
13 -The drinking fountain in the Put a paper cup dispenser near $23
lobby of the Civic Center is the drinking fountain.
too high for someone in a (Dispenser: $19.30, cups $3.30)
wheelchair.
1660
Problem
14.The announcements on Cable TV
have no sound; someone who is
blind cannot read the messages
Solution
Purchase a micro -computer, a voice $4,050
synthesizer and the related soft-
ware for a city channel. A micro-
computer generates the characters
for the messages; the voice synthe-
sizer adapts to the micro. (Micro-
computer, hard disk drive and monitor:
$3,100, Voice Synthesizer: $350,
Software and programming: $600.)
15. Communicating the City's Post signs at accessible entrances $168
policy of the willingness of the Civic Center, the Recrea-
to accommodate handicapped tion Center, the Library and the
people. Senior Center that say, "If you
have a disability, tell us how we
can help you." (4 signs: $168)
16. Special events held on City
property (parks, airport).
Require the party conducting the $270
event to designate at least two
handicapped parking spaces near
the location of the main event.
Signs for this temporary reserved
parking will be available from
the Recreation Center. (10 alumi-
num signs with frames: $270)
15. Total Cost of non-structural changes
Funded by General Fund Balance
$10,690
160
Employees' Accommodations for Handicapped:
Situation
1. A handicapped or disabled
person needs assistance.
2. A person who uses a wheel-
chair comes in and wants to
talk about a problem he/she
is having with City services.
3. A person cannot find trans-
portation to take care of
immediate and necessary
business with the City.
4. A person requests informa-
tion about special services
or activities of the City
available to handicapped
people.
5. Someone with impaired vision
wants an enlarged copy of
some document.
6. A deaf person calls to
request a Sign Language
signer for a meeting or
activity that he/she wants to
attend.
7. Someone requests a special
piece of equipment to aid
his/her participation in an
activity, class or meeting.
8. A division of the City is
purchasing new equipment
that is used by the public,
such as playground equipment
Accommodation
Ask how to help. The person may
ask for an arm to lean on, for a
chair, for a form to be read to
him/her, or for help in interpreting
the form.
Find a private place that is
accessible to the person, then
sit down and talk directly to
him/her.
Be sure all business in each
division can be handled either
over the phone or through the
mail.
An employee should know what
special services or activities
are offered by the division
they work in.
The copiers in the Davis Building,
the Library and the Transit
Facility have enlarging
capabilities.
Call Personnel for a list of signers
available.
The employee should get all
details about the equipment,
then send the request and all
information to the Finance
Director. All reasonable
requests will be considered
based upon funding avail-
ability.
Ask the seller if there is equip-
ment adapted for handicapped
persons. Perhaps there is some-
thing that can be used by both
ambulatory and disabled people
at a reasonable cost.
ao
EXHIBIT C
GRIEVANCE PROCEDURE
The
standardssandfc iteriathis ritoabeeusedcbyutheis to City ofIowa set
forth
Cityto assure that
the
eae
handicapped individuals are afforded an opportunity for the submission and
disposition of Complaints alleging discrimination by the City of Iowa City in
violation of Section 504 of the Rehabilitation Act, which is set out in
pertinent part below:
"Section 504, No otherwise qualified handicapped individual in the
United States, as defined
eft edfrn Section Parti7(tionhall,in ansolely y by reason of his
Federal financial assistance or under an Y activity receiving
by an Executive agency..,, Y program or activity conducted
between The City of Iowa City grievance procedure shall not be applicable to disputes
involvin
grievancesitpr cedure zenso is not intend dh to City or
to clsfor initiating vo n negotiating
be used Policy changes between a group or groups of citizens and the City.
I. InformaledrinQ
The
nce
ll
occurrence eitheraorally personally
wrilting,etonted the City's Complianthin ten ce Coordi-
nator's office so that the grievance may be discussed informally and
settled without a hearing. A summary of such discussion shall be
andone
pdwithin 15 s
retained by theCity, The sund one pmnary shall
s be given totthe
he nacomplainant
participants, dates of meeting, the nature of the proposed dispositiof the
on of
the complaint and the specific reasons therefore, and shall specify the
procedures by which a hearing may be obtained if the complainant is not
satisfied. This is required as a prerequisite to a formal hearing unless
the complainant can show good cause why he/she failed to proceed under
this part to the hearing officer/panel and he/she has waived the informal
hearing. Time limits described in #I may be extended by mutual consent.
II, Procedure to Obtain Formal Hearin
A. The complainant shall submit written request for a hearing to the
City's Compliance Coordinator's office within 15 days after receipt
of the summary of discussion, outlined in #I above. The written
request shall specify:
1, the reasons for the grievance, and
2. the action or relief sought,
B, Grievances shall be presented before a hearing officer. The hearing
by officer shall be an impartial disinterested person selected jointly
tht
ecomplaiCompliance Coordinator dthe
If Ciy and
complainant cannot agree onahearinglofficer, they eshall each
appoint a member of a hearing panel and the members so appointed
shall select a third member.
IL&O
C. If the complainant does not request a hearing in accordance with this
procedure, the City disposition of the grievance under the informal
procedure shall become final, provided that failure to request a
hearing shall not constitute a waiver by the complainant of his/her
right thereafter to contest the City's action in disposing of the
complaint in the appropriate judicial proceeding.
D. A hearing shall be scheduled by the hearing officer/hearing panel
within 15 days for a time and place reasonably convenient to both the
complainant and the City. A written notification specifying the
time, place and set procedures governing the hearing shall be
delivered to the complainant and the Compliance Coordinator.
E. Time limits described in #II may be extended by mutual consent.
III. Procedures Governing the Hearing
A. The hearing shall be held before the hearing officer/hearing panel.
B. The complainant shall be afforded:
1. The right to examine before the hearing and at the expense of
the complainant, to copy all documents, records and regulations
of the City that are relevant to the hearing. Any document not
made available by the City to the complainant may not be relied
on by the City.
2. The right to be represented by counsel or other person at
his/her own expense.
3. The right to present evidence and arguments in support of his or
her complaint, to controvert evidence relied on by the City, and
to confront and cross-examine all witnesses on whose testimony
or information the City relies.
4. A decision based solely and exclusively upon the facts presented
at the hearing and all written records relevant thereto.
C. The hearing officer/hearing panel may render a decision without
proceeding with the hearing if the hearing officer/hearing panel
determines that the issue has been previously decided in another
proceeding.
D. If the complainant or the City fails to appear at the scheduled
hearing, the hearing officer/hearing panel may make a determination
to postpone the hearing for not to exceed ten business days or may
make a determination upon the record without the party present.
E. At the hearing the complainant must first show he or she is entitled
to the relief sought and thereafter the City must justify the City's
action or failure to act against which the grievance is directed.
F. The hearing shall be conducted informally by the hearing offi-
cer/hearing panel and oral or documentary evidence pertinent to the
facts and issues raised by the complainant may be received without
UO
regard to admissibility under the rules of evidence applicable to
judicial proceedings. The hearing officer/hearing panel shall
require the City, the Complainant, counsel and other participants or
spectators to conduct themselves in an orderly fashion.
IV. Decision of the Hearing Officer/Hearing Panel
A. The hearing officer/panel shall make a decision based on all
relevant evidence presented either orally or in writing and such
decision shall be made upon the record as a whole. The hearing
officer/hearing panel shall prepare a written decision, together
with the reasons therefore, within 20 days after the hearing. Such
decision may reverse, affirm, or modify the City's decision and
relief granted shall be explicitly set forth in writing. A copy of
the decision shall be sent to the complainant and the City. The
City shall retain a copy of the decision. A copy of this decision
shall be maintained on file by the City and made available for
inspection by the complainant, his/her representative or the hearing
officer/hearing panel.
B. Either the Complainant
idecision in any court
laws of this state.
judicial review of a
binding on the City w
any actions, necessary
or the City may seek judicial review of the
of competent jurisdiction, as provided by the
In the event that the City does not seek
n adverse decision, the decision shall be
hich shall take all actions, or refrain from
to carry out the decision.
1660
City of Iowa Ci
MEMORANDUM
Date: August 23, 1984
To: City Council
From: Section 504 Compliance Committee
Re: Federal Revenue Sharing Regulations Pertaining to Non -Discrimination on
the Basis of Handicap in Accordance with Section 504 of the Rehabilitation
Act of 1973
WHY WAS THE COMMITTEE FORMED?
Members of this Committee are:
Staff
Rosemary Vitosh, Finance Director
Teresa Kimble, Sr. Accountant
Cheryl Mintle, Human Serv. Coord.
Kim Dittmer, Human Serv. Intern
Anne Carroll, Human Relations Dir
Don Schmeiser, Director, PPD
Rick Fosse, Civil Engineer
Community Representatives
Mona McElderry, Citizen
Andrew Norr, Commission for the Blind
Maris Snider, Assn. for Retarded Citizens
Michael Townsend, Goodwill Industries
Sandy Vaughan, Citizen
Sharon VanMeter, Off. of Handicapped Serv.
David Ormond, Citizen
Jane Kelleher, Citizen
The City was very fortunate in having community representatives who have
volunteered a substantial amount of time to serve on the Committee and
assisted with the self-evaluation. These individuals represent the handi-
capped population and their first-hand knowledge of accessibility problems has
proven extremely helpful to the self-evaluation process.
On November 30, 1983, President Reagan signed the revenue sharing renewal bill
(P.L. 98-185). This bill extended the Federal Revenue Sharing entitlements
for three years, October 1, 1983 through September 30, 1986. This bill
provides that Revenue.Sharing monies may be suspended if the City discrim-
inates on the basis of handicap.
The Office of Revenue Sharing issued rules for implementing requirements for
non-discrmination on the basis of handicap in accordance with Section 504 of
the Rehabilitation Act of 1973. The above Committee was established to 1)
complete a self-evaluation of the City's accessibility to the handicapped, and
2) develop recommendations to the City Council regarding non-structural and
structural changes required for compliance under the Revenue Sharing regula-
tions.
The Committee now submits for review a policy statement, recommended
non-structural changes, and a grievance procedure. Following preliminary
approval, these items were incorporated into a resolution for formal Council
action.
1640
2
The policy statement (Exhibit A) establishes as a formal policy that the City
will not discriminate on the basis of handicap. It also provides guidelines
for City staff in providing services to handicapped persons, in the purchase
of equipment and in the construction of capital improvements.
The list of recommended non-structural changes (Exhibit B) provides detail as
to the specific accessibility problem, the recommended solution and the cost.
It is recommended that the cost for the non-structural changes be funded from
the General Fund balance. All Federal Revenue Sharing monies have been
allocated in FY85; therefore, FRS is not available as a funding source.
The grievance procedure (Exhibit C) outlines the process for a citizen to file
discrimination complaints against the City on the basis of handicap. It was
modeled after the Iowa City Public Housing Authority's grievance procedure.
Structural changes will be presented to Council in a transition plan. Some
members of this Committee are touring parks and buildings to identify archi-
tectural and physical barriers. Their recommendations will be included in the
transition plan. The plan will be finished in October, 1984.
Following, are the major provisions of the Revenue Sharing Rules:
1. Publish a statement in publications and recruitment materials stating that
the City does not discriminate against handicapped persons -first time by
January 17, 1984 and in all later personnel notices and forms.
2. Designate an employee to coordinate compliance.
3. Complete a self-evaluation by October 17, 1984.
4. Make necessary non-structural changes to achieve accessibility by October
17, 1984.
5. Prepare a transitional plan not later than October 17, 1984, for struc-
tural changes that are necessary to achieve accessibility.
6. Finish necessary structural changes by October 17, 1986.
7. Maintain on file for three years and make available for public inspection:
a. A list of persons consulted.
b. The self-evaluation.
c. A description of modifications made.
d. A copy of the transitional plan.
8. Adopt a grievance procedure.
II. NOV DID THE COMMITTEE GET STARTED?
On January 16, 1984, the statement of non-discrimination policy was published,
and the Finance Director was designated as the compliance coordinator. Five
staff members got organized in March and set up a schedule for each step of
the Revenue Sharing rules. The Committee's work has progressed on schedule.
14W
3
On April 3 and 4, 1984, handicap sensitivity sessions were held for adminis-
trative staff. The citizens - who now represent the handicapped community on
our Committee - that attended these sessions briefly described what it is like
to be handicapped in the Iowa City community. Some pointers were offered for
achieving accessibility. First, the best way to accommodate someone who has a
disability is to ask that person what help he/she needs. Next, obvious
courtesies should be extended: if one is talking to another who is sitting in
a wheelchair, the former person should also sit down and talk directly to the
latter person, and such a meeting should not be held in the middle of a public
hallway.
May 3 and 7, 1984, public hearings were held in the Library for the purpose of
obtaining suggestions from the public on what changes are needed to improve
the City's accessibility to the handicapped community. These items were
mentioned:
1. A Telecommunications Device for the Deaf (TOO) in the police or fire
department for emergencies,
2. That a sign language interpreter be available for City meetings and
recreation classes, etc.,
3. Handrails be installed wherever there is a slope going up to a building to
help steady anyone who has mobility difficulties,
4. Automatic doors are needed on any accessible building entrance,
5. The Recreation Division should offer more adaptive physical education
programs for severe and profoundly handicapped children,
6. A wheelchair accessible trail in a park,
7. Very warm temperature water in the Rec. Center swimming pool or a whirl-
pool for people with neuro -muscular problems,
8. Curb cuts at Mercer Park,
9. Some handicapped parking spaces are not large enough to unload a wheel-
chair,
10. Some handicapped parking spaces are not located in places that are near
accessible building entrances.
III. WHAT WAS INVOLVED IN THE SELF-EVALUATION?
In May, City department and division heads evaluated themselves on accessi-
bility by filling out questionnaires that the Committee distributed. The
questionnaires asked for a description of the essential services or activi-
ties provided by the division and what facilities are involved. Then it
asked both what problems a handicapped or disabled person may have in
partaking of the service or activity, and also what architectural barriers
exist. Finally, the questionnaire requested suggestions for achieving
accessibility so that any handicapped or disabled person could obtain, to the
fullest extent, the benefits offered by the service or activity.
j6(00
The City department and division heads are to be commended for responding
thoughtfully and promptly. Suggested improvements include:
Structural changes: The Civic Center is partially inaccessible (the
Space Needs Committee is planning structural changes for the Civic
Center), curb cuts at the Senior Center and Mercer Park, accessible
trails in parks, accessible shelters in parks,
2. Post signs in buildings that state the City's non-discrimination policy
and post signs that say, "If you have a disability, tell us how we can
help you."
Communications: Train someone in sign language skills, make publications
in large print or in braille for those with impaired vision, provide
hearing enhancement aids (i.e. a phonic ear system), form community
resource groups to be information centers, read forms for people with
impaired vision, write down information for those with impaired hearing,
record booklets and informational publications on tape for those with
impaired vision,
4. Information and advertisements: Verbal accompaniment to typed messages
on cable TV, more systematic use of articles in target group newsletters,
distribute printed materials to public and private service agencies, use
multi -media sources for distribution of information, leisure telephone
line - recording of a list of recreation programs, etc., the bulletin
board in the Civic Center should be lowered to allow the upper portion to
be read, have information available on an interactive data base on the
cable channel through telephone lines,
5. Staff information: Distribute a policy statement, conduct sensitivity
sessions for employees to keep them informed of the needs of handicapped
persons, staff meetings, provide in-service training to public service
employees for interaction with persons having all types of handicaps,
6. Provide auxiliary aids when requested: Telecommunications Device for the
Deaf, phonic ear system, more adaptive physical education equipment for
recreation building and parks, telephone amplifiers,
Council, Boards and Commissions meetings: Have all meetings in accessi-
ble rooms, assist handicapped people in attending meetings, encourage
handicapped people to apply for sitting on boards and commissions.
In June and July, the Committee met to review the results of the self-evaluation
questionnaires and decide which non-structural changes were needed to achieve
accessibility. A set of policies were drawn up to guide staff in providing
services to handicapped persons, and in purchases of equipment. The grievance
procedure was also developed.
Some Committee members have been touring City buildings, parking lots and parks.
The findings from these tours will be presented to Council in the transitional
plan for needed structural changes.
/sp
\1 n
RESOLUTION N0. 84=246
RESOLUTION AMENDING THE NUMBER OF AUTHORIZED POSITIONS IN THE
FINANCE DEPARTMENT - PARKING DIVISION.
WHEREAS, Resolution No. 84-41 adopted by the City Council on February 28,
1984, establishing an operating budget for FY85 authorizes all permanent
positions, and
WHEREAS, the increase in hours at the parking ramps requires additional
staff.
WA
tNOW, THEREFOREBE IT he authorization of personnel DinYthe EPark ng ODiNvisi nCITY CUCIL Fbe CITY, WA' that
amended by
1. The removal of seven half-time cashiers.
a. The addition of six three-quarter time cashiers.
b. The addition of one full-time cashier.
It was moved by Avnbrisco and seconded by Dickson the Resolution
be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
X AMBRISCO
X BAKER
X DICKSON
X ERDAHL
X MCDONALD
X _ STRAIT
= g ZUBER
Passed and approved this 28th day of August 1984.
OR
ATTEST:
Roaclvod & Approve!
By Tho Legal Dcparhmnl
\n
City of Iowa CL
MEMORANDUM
Date: August 16, 1984
To: City Council
From: Joe Fowler, Parking Systems Supervisor
Re: Staffing Increases
Due to the increased operating hours in both the Dubuque and Capitol Street
parking ramps, it will be necessary to increase staffing hours. This will
require the upgrading of six half-time cashiers to three-quarter time and
one-half time cashier to full-time.
Cost of this addition is approximately $32,500 per year, $28,500 in salary
and $4,000 in benefits. The cost is higher than the $22,950 labor estimated
by Rich & Associates but that estimate only covered Sunday operation in the
Dubuque Street ramp. This cost includes Sunday at both ramps and 24 hour a
day operation in the Dubuque Street ramp. It is anticipated that the
additional revenue raised during the expanded hours of operation will more
than offset the additional salary cost.
/sp
1661
RESOLUTION 110.84-247
RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT'
WITH von BRIESEN AND REDMOND, S.C., BY STEVEN B. RYNECKI, FOR
LABOR NEGOTIATION SERVICES.
WHEREAS, the Rynecki, have Cnegotiated ity of aan�agr agreety and ment ov dengBriesn afornd Rlabordrelations services,
and
WHEREAS, the City Council deems it in the public interest to enter into this
agreement.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that the
City Manager is hereby authorized to enter into an agreement, attached hereto,
with von Briesen and Redmond, S.C., by Steven B. Rynecki, for labor negotiation
and related services for a two year period beginning August 15, 1984.
It was moved by Ambrisco
and seconded by Baker the
Resolution be adopted, ia upon roll call there were:
ABSTAINING: AYES: NAYS: ABSENT:
AMBRISCO
�- BAKER
—�— DICKSON
X ERDAHL
X MCDONALO
X STRAIT
R ZUBER
Passed and approved this 28th day of ,� 1984.
��
OR
ATTEST: a. -�
CIT CLERK
Received $ Approved
B1' Th^ Legal De a of
i66A
LABOR RELATIONS SERVICES AGREEMENT
WHEREAS, the City of Iowa City, Iowa, hereinafter referred to as the
"City" is desirous of retaining labor negotiations and other labor consulting services,
and
i
WHEREAS, von Briesen & Redmond, S.C., by Steven B. Rynecki, 757 North
Broadway, Milwaukee, Wisconsin 53202, provides and offers such services,
NOW, THEREFORE, in consideration of the mutual promises hereinafter
contained,
IT IS AGREED that:
1. City retain von Briesen & Redmond, S.C., by Steven B. Rynecki, to
represent City In labor negotiations and certain other labor relations and personnel
matters as requested by the City.
2. von Briesen & Redmond, S.C. perform such services which may include,
among others:
(a) Negotiation and drafting of labor agreements;
(b) Analysis and recommendations on salaries, benefits and
personnel policies for unorganized employees;
(c) Representation in arbitration proceedings and court
appearances;
(d) Representation before the U.S. Department of Labor, Equal
Employment Opportunity Commission and other federal and
state administrative agencies regarding employment related
matters;
(e) Contract administration, grievance and arbitration proceedings,
personnel administration, employee communications assistance,
supervisory training, safety consultation and employee benefit
insurance review;
(f) Consultation and advice In the handling of strikes, slowdowns
and other work stoppages.
3. (a) Such services will be performed and billed for by von Briesen
& Redmond, S.C., by Steven B. Rynecki, and paid for by City
at such hourly rates as are agreed upon between the parties
under separate document. Overhead expenses such as clerical
services and use of equipment and library (except computerized
research facilities) are included In such hourly rates and are
not separate charges.
(b) von Briesen & Redmond, S.C., by Steven B. Rynecki will bill
City for its services and expenses on a monthly basis, such
invoice to contain a listing of the activities and services
performed and the expenses incurred.
4. This agreement shall be in effect for a two year period beginning
August 15, 1984, and continue in effect and be binding on the parties, their
successors and assigns. Any amendments to or modifications of this agreement
shall be in writing and signed by both parties.
IN WITNESS WHEREOF, the parties have signed this agreement this 2811E
day of August . 1984.
i
i'
von BRIESEN & REDMOND, S.C. CITY OF IOWA CITY, IOWA
By: —Steven B. Rynecki y:
Received R Approved
By Dcp rfrne"t
--IMP
146X
ADDENDUM - FEE SCHEDULE
Pursuant to paragraph 3(a) of the attached Labor Relations Services
Agreement between the City of Iowa City, Iowa and von Briesen & Redmond,
S.C., by Steven B. Rynecki, the rate for labor relations consulting
services is established at $90.00 per hour up to a maximum of $13,500.00
per year. This fee arrangement shall only apply to services related to
negotiating, through mediation of up to three (3) labor agreements per
year (one (1) for the police department bargaining unit, one (1) for the
AFSCME bargaining unit and one (1) for the fire department bargaining
unit). If less than three contracts are to be negotiated in any year,
then the fee for one contract shall be no more than $5,500.00 and the fee
for two contracts shall be no more than $10,500.00. Fees for other
services shall be charged at $95.00 per hour. Time spent in travel
outside the hours of 8:00 a.m. and 6:00 p.m. shall not be charged.
Accepted:
City of Iowa City, Iowa
Yte;: Aueust 28 1984
von BRIESEN & REDMOND, S.C.
By: /
Steven B. Rynecki
Raccived & Appmvod
Py 7:,c ic:7jl CcVrhnefd
166.
RESOLUTION NO. 84-248
RESOLUTION APPROVING TRANSFER OF THE BROADBAND TELECOMMUNICATIONS FRANCHISE
FROM HAWKEYE CABLEVISION CORPORATION TO HERITAGE CABLEVISION, INC./OR A
SUBSIDIARY OR LIMITED PARTNERSHIP, THE GENERAL PARTNER OF WHICH IS CONTROLLED
BY HERITAGE CABLEVISION, INC. AND AUTHORIZING THE MAYOR TO EXECUTE AND THE
CITY CLERK TO ATTEST AN AGREEMENT BETWEEN THE CITY OF IOWA CITY, IOWA AND
HERITAGE CABLEVISION, INC. ESTABLISHING THE CONDITIONS OF SAID TRANSFER.
WHEREAS, Heritage Cablevision, Inc. and Hawkeye CableVision Corporation have
requested approval from the City of Iowa City, Iowa, for the transfer of the
broadband telecommunications franchise, set forth in Chapter 14, Article IV
of the Code of Ordinances of the City of Iowa City, Iowa, to Heritage
Cablevision, Inc. from Hawkeye CableVision Corporation; and
WHEREAS, Section 14-90(a) of the Code of Ordinances of the City of Iowa City,
Iowa, provides that such transfer of said franchise requires prior approval
of the City of Iowa City, Iowa, expressed by a Council resolution and then
only under such conditions as the Council may establish; and
WHEREAS, the City of Iowa City, Iowa and Heritage Cablevision, Inc. have
negotiated an agreement setting forth the conditions of approval of said
transfer of franchise, a copy of said agreement attached to this resolution
and incorporated herein.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA:
That the transfer of said broadband telecommunications franchise from
Hawkeye CableVision Corporation to Heritage Cablevision, Inc./or a
subsidiary or limited partnership, the general partner of which is
controlled by Heritage Cablevision, Inc. is hereby approved under the
conditions set forth in said agreement between the City of Iowa City,
Iowa, and Heritage Cablevision, Inc., said approval to be effective upon
execution of said agreement.
2. That the Mayor is authorized to execute and the City Clerk to attest said
agreement between the City of Iowa City, Iowa, and Heritage Cablevision,
Inc.
It was moved by Ambrisco and seconded by Baker the
Resolution be adopted, and upon Coll call there were:
AYES:
NAYS: ABSENT:
X
Ambrisco
X
Baker
X
Dickson
X
Erdahl
X
McDonald
X
Strait
X Zuber
Passed and approved this 2Rth day of _,,�,,jgjist 1984.
AYOR
Ramhvod A Approved
ATTEST: 1tijo v . U /
C1r7Y CLERK By The Legal Departmertl
-0 z-,- ►663
RECER ``) 41984
AGREEMENT
THIS AGREEMENT, made and entered into this 28th day ofp�gnsr 1984, by
and between the City of Iowa City, Iowa (hereinafter referred to as "City")
and Heritage Cablevision, Inc. (hereinafter referred to as "Grantee");
WHEREAS, Heritage Cablevision, Inc. and Hawkeye CableVision Corporation have
requested approval from the City of Iowa City, Iowa, for the transfer of the
broadband telecommunications franchise set forth in Chapter 14, Article IV of
the Code of Ordinances of the City of Iowa City, Iowa, to Heritage Cable-
vision, Inc. from Hawkeye CableVision Corporation; and
WHEREAS, Section 14-90(a) of the Code of Ordinances of the City of Iowa City,
Iowa, provides that such transfer of said franchise requires prior approval
of the City of Iowa City, Iowa, under such conditions as the City may
establish;
NOW, THEREFORE, IT IS HEREBY AGREED:
I. In consideration of the City's approval of the transfer of said broadband
telecommunications franchise from Hawkeye CableVision Corporation to
Heritage Cablevision, Inc./or a subsidiary or limited partnership, the
general partner of which is controlled by Heritage Cablevision, Inc.,
with said approval of transfer to be effective upon the execution of this
agreement, Heritage Cablevision, Inc. ("Grantee") agrees to the following
terms and conditions:
1. ACCESS
A. All access (i.e. non-commercial community programming) support
resources shall continue to be funded by the grantee at or above the
highest level provided prior to the time of the initial request for
approval of transfer of the franchise, as defined by the ATC/Hawkeye
CableVision (HCC) Franchise Proposal and all City, Broadband Telecom-
munications Commission (BTC) and Iowa City Public Library documents
which contain record of policy interpretations, agreements, or stated
commitments and practices pertaining to access, including, but not
limited to, the memorandum by K. Kalergis dated April 17, 1984, and
the memorandum by Drew Shaffer to Dale Helling dated July 12, 1984.
See Exhibit A (attached and incorporated herein) which contains the
above referenced memoranda as well as a non-exclusive list of other
key documents.
B. Capital equipment to be provided and maintained by the grantee for
access purposes shall include all existing and replacement items
listed in Exhibit 8 (attached and incorporated herein). All replace-
ment equipment items listed in Exhibit B shall be ordered by the
grantee within 30 days of the effective date of transfer of owner-
ship.
C. The grantee agrees that within 90 days of receipt of written notifi-
cation by the city it shall turn over the management and operation of
all local access channel functions and equipment referenced in
Section B above to a City approved non-profit organization (NPO).
Funding for all access related equipment, facilities and services
shall be provided annually to the City by the grantee. This amount
shall be $125,000 for the first year of the NPO operation. For
1663
Page 2
subsequent years this amount shall be subject to an annual percentage
increase equal to the average annual percentage increase in the
Consumer Price Index (CPI) for the year ending on the first day of
the tenth month of the prior funding year. Said payments shall be
made quarterly, in advance, to the City to be placed in an account to
be overseen and administered by the City for the purpose of funding
the operation of the NPO. The City shall take into account any
increased costs to the grantee incurred under this escalator provi-
sion when considering a request by the grantee for an increase in the
basic services rate. Section 14-83 of the Code of Ordinances of the
City of Iowa City, Iowa, shall be amended accordingly to implement
said changes in management and operation of access functions.
2. FRANCHISE FEE
A. Upon transfer of the franchise, the grantee shall support the City in
filing a petition for special relief with the Federal Communications
Commission (FCC) requesting a franchise fee waiver to authorize an
annual franchise fee of five percent (5%) of Annual Gross Revenues
derived from the operation of the system, and an extra services
package for the City administered funding of local access channel
operations. The five percent (5%) franchise fee shall become
effective upon the date of approval by the FCC. Said support shall
include, but not be limited to, the submission to the City by grantee
of a letter to the FCC in support of the requested franchise fee
increase, the text of which has been agreed upon by the parties and
is attached to this agreement.
B. The City agrees that, upon application from the grantee, it will
consider approval of an increase in the basic services rate of an
amount not less than thirty-two cents ($.32) nor greater than forty
cents ($.40) per month, to become effective, if approved, on the date
upon which the five percent (5%) franchise fee becomes effective as
approved by the FCC. The grantee shall make said application for
said basic rate increase consistent with all applicable provisions of
the franchise and shall file said application within the time frame
specified in paragraph C, with the understanding that said rate
increase, if approved, shall be contingent upon FCC approval of a 5%
franchise fee. Further, any subsequent applications for basic
services rate increases shall be made pursuant to the provisions of
the franchise.
C. Within 15 days of the execution of this agreement, grantee shall file
with the City an application for an increase in the basic services
rate consistent with the provisions of paragraph B above. In the
event the City fails to approve said basic services rate increase,
the grantee shall be released from any obligation to support City's
petition for special relief to the FCC as provided in paragraph A
above; further, if said petition and documentation of grantee support
have already been filed by the City with the FCC at the time of said
rate increase disapproval, grantee shall be permitted to withdraw its
letter of support and the City shall amend said petition to exclude
any reference to grantee support.
J"3
Page 3
3. PAYMENT OF FRANCHISE FEE
Effective upon approval of transfer of the franchise, franchise fee
payments shall be computed and paid to the City quarterly (every three
months) rather than annually. Each quarterly payment shall be made to
the City not later than 90 days after the end of each quarter. Section
14-73 of the Code of Ordinances of the City of Iowa City, Iowa, shall be
amended accordingly to implement this revised payment schedule.
4. TIERING
Grantee agrees that during the remainder of this franchise all access
channels shall remain as part of the basic services tier.
5. PERSONNEL
The city recommends that the grantee retain, to the greatest extent
possible, the key personnel currently employed by Hawkeye CableVision,
Inc.
6. LOCAL ORIGINATION
A. For the purposes of accounting and documentation, local origination
(commercial production by the grantee) shall be separated from
access production and programming, by separating operations, facili-
ties, equipment, budgets, personnel and all other related resources.
This provision is not intended to preclude mutually agreed upon joint
projects; further, the access facilities are and will be available to
all users, including the cable company.
B. If the City determines that grantee's use of the access studio in the
Iowa City Public Library causes the space and facilities to be
insufficient for community users' purposes, then the grantee will
provide a back-up studio. This studio may also be used by both
community users and the cable company.
7. MECHANISM FOR PUBLIC INPUT INTO PROGRAM CHOICES
In order to maximize public input into any program service changes,
deletions or additions, the grantee agrees to notify the Broadband
Telecommunications Commission, in writing, no less than sixty (60) days
prior to the date any programming change is to occur, of said proposed
change to include the specific proposed program changes and the equiva-
lent program options available, as well as the date upon which such
change is to be effective. This provision shall not apply to those
changes which are beyond the control of the grantee.
8. INFORMATION REQUIRED
Grantee shall provide to the City of Iowa City, within sixty (60) days
after transfer of the franchise, the following information:
A. Ownership and control information, including all owners of three
percent or more of the grantee's stock.
1663
Page 4
B. Financial pro forma information for the life of the franchise
including projections of system growth, revenue, expenses, assets,
liabilities, expected return on investment, interest rates on loans
to be paid back to the parent company, any management fees to be paid
to the parent company.
C. Projected cost to users of the leased access channels.
D. Proposed rate information including projections of rates for basic
service for the life of the franchise.
II. The grantee agrees to be bound by and comply with all terms, conditions,
and provisions set forth in Chapter 14, Article IV, of the Code of
Ordinances of the City of Iowa City, Iowa, not modified by this agree-
ment.
III.This agreement shall be binding upon the successors and assigns of the
parties hereto.
IV. SEVERABILITY
In the event any condition or provision herein contained is held to be
invalid or unenforceable by any court of competent jurisdiction, the
invalidity or unenforceability of any such condition or provision shall
in no way affect any other condition or provision herein contained.
CITY OF IOWA CITY, IOWA
By: Am� By:
o n Mc on.d, Mayor
A EST: e� By:
wr�xi
Marrian�, C �erTc
Reeelved & Approved
By The legal Depadment
g/zg
HERITAGE CABLEVISION, INC.
fM7
1663
TEXT OF LETTER TO BE SUBMITTED TO THE CITY BY GRANTEE TO THE FCC AS REFER-
ENCED IN SECTION 2, FIRST PARAGRAPH OF THE AGREEMENT.
Heritage Communications, Inc. ("the Company") is writing this letter in
support of the request by the City of Iowa City ("City") for waiver of the
franchise fee limitation. The Company asserts that the 5% franchise fee will
ineither interfere with the effectuation of federal regulatory goals in the
j field of cable television nor impair the financial viability of Heritage
Communication's cable system. Moreover, the access program to be funded in
part by the Company will be beneficial to both the Company and City in terms
of higher subscriber penetration, subscriber satisfaction, and good public
relations.
The Company has reviewed and supports the petition by the City to the Federal
i
Communications Commission for special relief requesting approval of the 5%
franchise fee, pursuant to 47 C.F.R. 576.31
Heritage Communications, Inc. affirms that the payment of a 5% franchise fee
will not impair federal regulatory goals or the financial viability of our
operation.
1443
Exhibit A, pg. 1 of 9
HAWKEYE CABLEVISION/ATC
FRANCHISE PROPOSALS/OPERATIONAL PRACTICES
SUBMITTED BY K. KALERGIS
April 17, 1984
PAGE ONE
SOURCE
PROPOSED
PRACTICE
ORDINANCE/LIC
Grantee shall provide at least
Two channels provided
one (1) additional channel for
one each for educ t govt
educational t for government use
PROPOSAL/HCC
One modulator to originate
Two provided for govt.
programming for local channels
channel to allow for qui.ck
.
switching between tape source
at ICPL L live programming
(COUNCIL MTGS) from Civic Ctr
Results In no break In program
PROPOSAL/HCC
Character Generators to provide
16 Page Character Generators
alphanumeric programming during
provided to Educ Channel t
nonvideo hours on all locally
University Channel
originated channels
C' Y's C.G. upgraded to
Page Capacity not specified
10 pages in 1981
PROPOSAL/HCC
Will provide production
Maintain 40+ hour schedule -
assistance during 40 hour
PVOM use is outside of this.
weekly schedule studio Is
Portapaks may be checked in/out
open to the public
outside of these hours. ICPL
use may be outside these. hours.
_
Some workshop scheduling Is
outside these hours
NOT MENTIONED
VAN available for PVOM use. -
allowing more extensive remote
•
capabilities
NCC PROPOSAL
Fulltimecoordinator to:work
Hired Karen Kalergis -
with groups, procure tapes t
(see attached resume)
other programming, and
Founder of ATC/CPN - tape
supervise production
distribution system for local
•
programming now reaching nearil
1 million subscribers nationwlc
HCC woPOSAL''.
',Studio Operator to Supervise
Hired Edye Calderon as
studio operations; operate
Programming Coordinator -
playback equipment t switch
job description expands role
from remote sites
to meet outreach/training/prom
A
needs
/W
Exhibit A, pg. 2 of 9
HAWKEYE CABLEVISION/ATC
FRANCHISE PROPOSALS/OPERATIONAL PRACTICES
KALERGIS REPORT
PAGE TWO
SOURCE
PROPOSED
PRACTICE
Technical assistance for
remote switching on Inet
+.
provided by System Manager,
Chief Engineer c Technical
•
Staff
HCC PROPOSAL
HCC will maintain equipment
IN ADDITION TO THESE 2
for origination
FULLTIME POSITIONS PROPOSED -
HAWKEYE HAS ADDED
1) FULLTIME PRODUCTION
COORDINATOR TIM CROSKEY
'
to maintain equipment,'
teach workshops G help
community producers
'
2) ASSISTANT PRODUCTION
COORDINATOR - until
recently Edye Calderon -
20 hours per week, full'
time ATC benefits
As sale is being negotiate
this position is now '
a Production Assistant
�.
GARRY COSNETT - 20 hrs/wk
HCL PROPOSAL"
' Paid part-time personnel up
ON STAFF - PRODUCTION
ASSISTANT KENT HOFMEISTER'
•
to 40 hours per week to assist
in•community programming, training
20 hrs per week - teaches
educational and government access
wp, assists community
and Hawkeye productions
producers.
NOW HIRING PROGRAMMING CLERK
15 hours per week - maintains
alphanumerics/community
bulletin board, light clerica
studio work
HCC PROPOSAL
HCC will provide necessary tapes
Provides 60 minutes tape per
three month loan;
and supplies for dally operation
user on
graphics stand; basic sets(2�
of studio facility
platforms; graphics stand;
tables, chairs, plant for set
Recently installed flat
storage area to enable add'I
sets to be stored at CPL
1X63
--� Exhibit A, pg. 3 of 9
HAWKEYE CABLEVISION/ATC
FRANCHISE PROPOSALS/OPERATIONAL PRACTICES
KALERGIS REPORT
PAGE THREE
SOURCE ' PROPOSED
HCC PROPOSAL'.. - "'Cost of library tapes C Items
such'as special sets responsibility
of 'user groups ..."
HCC PROPOSAL "HCC ... will commit to no less
than a four hour training session
every month on basics of studio
operation ... additional training
as necessary ..."
HCC PROPOSAL Subscribers notified of community
Programming opportunities In
subscriber handbook and regular
notices in subscriber newsletter
HCC PROPOSAL "Five minutes of live cablecast
timd for short messages by producers
not interested In workshops ..."
PRACTICE
Developed agreement with
ICPL for shared Community
Programming Archive - see
attached material on ICPL/HCC
agreements
$10,000 in matching G mini
grants provided by HCC may.
be used to meet costs for
users' special sets
HCC Workshops in studio,
editing, portapak b PVOM
are held no less than 25
hours per month
IN ADDITION to these first-
come, first -serve sessions,
we also have special Interest
workshops by request -
for groups (such as the
County Elections office,
Red Cross, etc) AND
sessions on how to promote
your show, advanced lighting,
shooting techniques, etc
IN ADDITION to initial booklet
and bimonthly subscriber
newsletter with a Community
Programming feature, we've
developed CABLE TRACKS, a
bimonthly video newsletter
HCC also compiles listings frc
all six local channels for
publication in the Press Citl:
and is working with AIL on
an advertiser supported local
program guide
Include this in FREE FORM
a monthly community affairs
program produced by HCC s
UI Interns
HCC PROPOSAL"' During each of the first two years Expanded program to minigrants
of operation, we'll match funds E extended expiration date of
'- 'on a'$ per $ basis to $5,000 per year grants til Nov 184 or $ spent
463
Exhibit A, pg. 4 of 9
HAWKEYE CABLEVISION/AT
FRANCHISE PROPOSALS/OPERATIONAL PRACTICES
KALERGIS REPORT
PAGE FOUR
SOURCE
PROPOSED
PRACTICE
ORDINANCE/CIC Grantee shall provide basic Service provided to
service to city buildings Iowa City Airport free of
free of charge ... provided charge though well beyond
such designated buildings within 300 foot prerequisite
300 feet of any network cable
route
IN ADDITION TO THE ABOVE - the following provisions have been made in support of
community programming by the franchisee:
I. ORIGINATION/INSTITUTIONAL NETWORK
THE'OADINANCE ASKS THAT'PROPOSALS HAWKEYE'S PROPOSAL
BE SUBMITTED FOR ORIGINATION G LISTS THE FOLLOWING
EXPERIMENTAL NEEDS FROM THE ORIGINATION SITES
FOLLOWING LOCATIONS: I IN RESPONSE:
a) University of Iowa
b) City &.County Buildings
13 spots including Council)
c) Specified public, parochial,
and'nonproflt private schools
d) the public library
e) main office of Board of Educ
F) public. access center
a) UI - UI network
b) Civic Center, Courthouse
and City Rec Center
c) Reverse activated from
West G City High when needed
d) the Ipublic library (OLD G NEW)
e) Central Junior High
f) same as d - 4 sites 1n ICPL
g) Mercy Hospital
IN -PRACTICE - THE FOLLOWING SITES HAVE LIVE ORIGINATION CAPABILITY
a) Main feed from UI originates from Engineering Building - UI built cable to hub;
Hawkeye provided modulator and c.g. for initial use
Also - since UI did not begin programming channel until 1982, Hawkeye activated
reverse, capability from UI Hospitals, allowing channel 28 to be programmed from
that location
'AND HAWKEYE PROVIDED LIVE FEED FROMCORROBOREE - GALLERY OF NEW CONCEPTS
vic Center with 2nd modulator as noted Courthouse; Rec Center - feeds on both
bC
tides of Gilbert Street'
c Sc ools not act ve .n pro Tamm n ; L t H h has subscriber feed West does no[
d •r:ItP.Wlhas our orI ination s '[es w t in buildin Including studio
e Haw eye provl ed feed rom CJH and then when school was closed, moved feed to Sabin,
extendin ]-net at our cost to provide origination capability
to ILCSD G Channel 27
f SAME AS D
g) Continuing discussions with Mercy to Install origination capability
IW ADDITION - Hawkeye has live origination capability from OLD BRICK, our hubsite.
Our commil,tmenG!o'
'texplore capabilities of the i -net is best demonstrated by our ATL
PILOT`PROJECT to connect two locations on the i -net with the ICPL's computer catalogue.
This $10,000 project, funded entirely by ATL, is now set to come on line in April -May
of this year. For the project, Hawkeye will add the Senior Center to the i -net bringing
our costs substantially above the $10,000 figure.
1643
Exhibit A, pg. 5 of 9
HAWKEYE CABLEVISION/ATC
FRANCHISE PROPOSALS/OPERATIONAL PRACTICES
KALERGIS REPORT
PAGE FIVE
That figure is the hardware costs; administrative, technical support and promotional
activities for the project are all in excess of that. Hardware includes an Apple 11 E
Computer;+tv sets for the user sites, .and modems for sending and translating signal.
Two FM channels and one downstream return 6 mhz channel on the inet are dedicated
to thls'project.
11. While "support for community programming" can be measured in the excesses described
above,'Hawkeye's commitment extends beyond this community to that of the access community
nationwide.
We willingly respond to requests for information about community programming in
Iowa City -and send out documents which will help other systems develop their own access
operations.
We have been active members of the National Federation of Local Cable Programmers
(NFLCP) and cosponsored a Regional Conference here in April of 1982 which enlisted
the aid of 16 ATC field personnel from around the Midwest, a mobile van from Kansas City
and numerous portapaks and cameras from those systems.
A highlight of this conference was an interactive demonstration of the i -net,
coordinated by Hawkeye, the City df Iowa City's Drew Shaffer and Interactive Research
Associates. The innovativeness of this event was cited in the December 1983 issue of
Video Systems as an example of interactive programming.
Also in 1982,.Hawkeye and ATC collaborated with the University of Iowa School
of Art and Art History to produce "THE ARTIST AND TELEVISION" - a nationwide interactive
teleconference which united Iowa City with Los Angeles and New York City fora three
hourevventai scussion coordinated fthe or Hawkeyecbyo RickeHindman,fine ts Ito thwas"notede inm thess mdia. Tis
Januaryh 1983e issummunlcati of
of CHANNELS, as the best example yet of educational teleconferencing, and in ART COM,
as the most collaborative media event by artists to date.
These events have added to Hawke
ye's exp`hlee"have ce nalso boosted the use of cIowa Cityable 's
to meet ,the needs of the'communitynaii'nsthe aaccess ycommunity as an innovator.
reputation both In the Industry
Local support for community programming is also reflected in Hawk eye's sponsorship
ds
ence in
of the First oA�ammingocal and inoourmsecuringingrcorporatea grantseto9help local nize iprojects -
Community P 9 for Synthesis: Young Arts Workshop; $350 for
the $10,000 for the Pt lot Project; $1500
a program dealing with the Adult Day Care program at Oakdale.
Ill. OUR BUDGET FOR LOCAL ORIGINATION AND COMMU14ITTY PROGRAMMING
e our accounting EXCEEDED
THAT
ures
PROPOSED IN OUR 1979 Response to the City's
RFP. Whicombine I and c.p• - the proposal budgets were also combined so an across
the board comparison may be made.
/663
Exhibit A, pg. 6 of 9
HAVKEYE CABLEVISION/ATC
FRANCHISE PROPOSALS/OPERATIONAL PRACTICES
KALERGIS REPORT
PAGE SIX
BUDGET.YEAR AMOUNT FROM PROPOSALS AMOUNT FROM OPERATING BUDGETt
First year - 1980 $59,000 $38,670
Exhibit A, pg. 7 of 9
IOWA CITY PUBLIC LIBRARY/HAWKEYE CABLEVISION AGREEMENTS
SERVILE/PRODUCT/PROJECT ICPL PROVIDES HAWKEYE PROVIDES
STUDIO SPACE IN ICPL SPACE ITSELF 1) Security Deposit ($4000)+
2) Production Assistance
in lieu of rent -
approximately 20 staff
hours per month
AIRCONDITIONING
TAPE ARCHIVE Staff needed to
catalogue and circulate
Computer records etc
Clean dubs for 2 hr shows
ATC PUBLIC AFFAIRS
PILOT PROJECT
ORIGINATION
CAPABILITY WITHIN
LIBRARY
* Interest accrues to Library
Administrative assistance
through setup/development;
First check on
technical difficulties
Normal maintenance
2) Use of studio during .
nonpublic hours for
staff shoots, workshops,
film transfers
3) Scheduling access to
film chain for live
cablecasting on Ch 20
4) payment of heat, electric,
and maintenance (janitor)
bills for space
Maintenance L upkeep
RAW J -inch tape - assistance
in promotion - actual dubbing
of shows less than 1hour
ALL HARDWARE NEEDED INCLUDING
APPLE II E COMPUTER, 3 TV's,
2 FM UPSTREAM CHANNELS ON INET,
1 VIDEO DOWNSTREAM CHANNEL
on INET; ADMITS. G EIIGNRG
SUPPORT DURING DEVELOPMENT,
IMPLEMENTATION G OPERATION
OF PROJECT; PROMOTION G
MARKETING SUPPORT FOR LIFE
OF PROJECT
NEW RCA SWITCHER (8 BUS)
TECHNICAL UPKEEP ON INTERNAL
WIRING
140
City of Iowa Ci* --
MEMORANDUM
Exhibit A, pg. 8 of 9
Date: July 12, 1984
To: Dale Helling
From: Drew Shaffer ,
Re: City's Supplement to Kalergis Memo to Hawkeye CableVision and ATC
dated 4/17/84
I have cited below only the inaccuracies I have found in the Kalergis memo
dated 4/17/84.
1. Hawkeye provides four access channels including one for government,
library, educational and University of Iowa use.
2. Hawkeye provides one modulator for program origination and playback
for each of the local access channels, with the exception of the
government channel for which there are two modulators.
3. Hawkeye provides character generators for all the local access
channels except the library access channel.
4. Hawkeye provides a van for use of all access -related productions as
necessary to transport the PVOM and necessary related equipment and
community producers.
5. Hawkeye provides production personnel up to 40 hours per week to
assist in the production of community programs and in training of all
access channel users.
6. Pertaining to the INET and origination capabilities, Hawkeye proposed
origination capability from West and City High, and Mercy Hospital
which has not been completed. The Board of Education originates
programming from what was Sabin School, instead of Central Junior
High. The ICPL has five in-house origination sites, not four.
BTC's INET project involving the ICPL's catalog was not entirely
funded by ATC. The largest cost in this project involved the creation
of a database from which users could access material on the INET, the
training sessions to get persons acclimated to the system, and the
administrative support, all of which was provided by the ICPL.
bdw4/4
1663
CITY CSF IOWA CITY
CIVIC CENTER 410 E. WASHINGTON ST. IOWA CITY, IOWA 52240 (319) 356-5000
Exhibit A, pg. 9 of 9
EXHIBIT A: LIST OF DOCUMENTS AND DATES DEFINING CURRENT LEVEL OF CABLE
SERVICE IN IOWA CITY (non-exclusive list)
Prepared by Drew Shaffer, BTS 7/11/84
1. "Broadband Telecommunications Franchise Enabling Ordinance 78-2917," adopted
City of Iowa City City Council - 8/22/78 and as thereafter amended.
2. "Cable Television Proposal to the City of Iowa City" by Hawkeye CableVision
Corporation - 9/29/78 (available at the City Clerk's Office or the Iowa City
Public Library)
3. "Community Programming Guidelines," by Karen Kalergis of Hawkeye CableVision
in cooperation with STC and BTS, endorsed by BTC 3/18/80; reviwed 1/83;
political cablecasting guidelines revised 4/13/84.
4. "Lease agreement" between Board of Trustees of the Iowa City Public Library
and Hawkeye CableVision 4/24/80; Hawkeye CableVision/ICPL Cooperative arrange-
ment" 7/82.
5. "Iowa City Tri -annual review report on the Cable TV franchise," prepared by
the BTS 8/82.
6. Memo from Kalergis to Hawkeye CableVision/ATC dated 4/17/84.
7. Memo from Shaffer to Helling dated 7/12/84 referring to Kalergis memo of
4/17/84.
8. BTC minutes of 3/10/83 wherein the access equipment maintenance resolution was
passed.
9. BTC memo to Council dated 6/14/82 concerning required extension of cable
service to new housing areas and newly annexed areas.
10. BTC memo to Council dated 6/14/82 concerning provision of cable service to
homes built prior to April 19, 1979.
/"3
1643
Exhibit B - (page 1
of
Hawkeye's
Existing Access Equipment
(pp,1-4) and
Replacement and Additional Access Equipment (pg,5 of 5)
(This list of equipment is
taken from the BTS Report
to the BTC, 5/17/83.)
Proposed by Hawkeye 1979
Hawkeye Inventory 5/1/83
Changes and Status
Studio Equipment
2
Sony DXC 1210 Color Studio
Same
Same as propsed; real problem
Cameras
area - cameras have had consis-
tent & numerous problems as can
be noted it Hawkeye's equipment
reports.
3
Sony Junction Boxes JB -6
Same
Same as proposed; working.
i2
Sony Camera cables 82 CCY 25
Same
" " " "
1
Sony film camera DXC 1000
1 DXC 1640
Upgrade; working.
i
1
Laird Multiplexer 5300
Same
Same as proposed; working.
4
Laird camera projections stands
1 stand 5104
1 less than proposed while
5104
2 stands 5107
2 are upgrades; working as is
1
Laird Slide Projector Dual Drum
1 Laird 4210
Downgrade - no dissolve unit
4220
included with projectors;
current system working.
1
Kodak 16mm Projectors 12M6
Same with Buhl 60mm lens
Same as proposed with up-
graded lens; working.
2
Control Modules 1506
2 Modules 2515
Equivalent; working.
1
Dual Remote Control 2509
1 Control 3509
Upgrade; working.
1
Remote 2525
1 2510
Equivalent; working.
1
Multiplexer Control 2517
Same
Same as proposed; working.
2
Sony VTR Play/Record/Edit Decks
1 Deck 2860 and
Downgrade; working.
VO
2860 for editing system
1 Deck 2260
3
Sony VTR Play/Record Decks VO 2600;
3 2610 Decks
Upgrade; working.
for
channel program playback
1
Sony Auto Edit Control RM430
Same
Same as proposed; working.
2
Tripod Heads ITE TH2
2 ITE TH4 Tripods
Upgrade; working.
2
Tripod Dollies 08
2 ITE T5
Equivalent; working.
10
Video Dynair DA230
Equivalent
Equivalent; working.
1643
(con't..)'BTS Report 5/17/83 kxhibit B, pg, 2 of 5)
Proposed by Hawkeve 1979 Hawkeve Inventory 5/1/83
3 Pulse OA PO 241A Equivalent
3 6X1 AN Dynair Vertical Switcher
VS 6A Passive Video Switches
1 Tektronix 528 Waveform Monitor
and Track 528
4 Stechell Carlson 2 Monitors and
Rack IOM915
1 Sony Trinitron 12 inch color
monitor
1 CVS510 Time Base Corrector
1 Sync Generator
1 Audio Console 5 channel mixer
1 Audio Cart Machine 500 C
4 Sony microphones ECM 270
1 8 -page character generator
1 Echo Switcher
1 Bud Equipment Console
1 Rack Panel for Studio Lights
6 Kleigl Key Lights
6 Base Lights
6 Fill Lights
8 Key Lamps (bulbs)
8 Base Lamps "
8 Fill Lamps "
Portable Equipment
2 Sony DXC 1610 Color Cameras
2 Sony External Sync Adaptors
CMA -6
Same
Same
13 inch monitor
Page 2
Changes and Status
Equivalent; working.
u u
Same as proposed; working.
Same as proposed; working
Upgrade; working.
1 CVS516 Corrector
Upgrade; working.
1 Multisignal Distributor
Equivalent; working.
1 Sony 8 channel mixer
Upgrade; working.
1 cart machine 500 D
" it
4 ECM Lavaliers
Equivalent; working.
1 4 -page character generator
Downgrade; working.
1 Sony SEG 1210
Equivalent; working.
Home Rack Package
"
Connecting strips for lights
"
6 Strand Key Lights
"
6 It Base
6 ItFill "
8 EGKs
Equivalent; working.
Same
Same as proposed; working.
8 BTP
Equivalent; working.
5 Sony DXC 1640 cameras Upgrade; working.
Same Same as proposed; working.
0
( can' t.)'BTS Report 5/17/83
^•hibit B, pg. 3 of 5)
1 Page 3
Proposed by Hawkeye 1979
Hawkeye Inventory 5/1/83
—
Changes and Status
2 Sony Junction Boxes JB2
Same
Same
as proposed; working.
1 Telemation Sync Generator
Built into cameras
Equivalent; working.
2 Sony camera cables of 32 ft.
length
2 75 -ft. cables
Upgrade; worl.'ing.
1 Sony 3/4" Deck VO 2600
1 Sony 3/4" Deck VO 2610
Upgrade; working.
2 Sony 3/4" Portable Decks
VO 3800
1 Portable decks VO 4800
Upgrade; real problem area,
consistent downtime on both
decks - see Hawkeye's equip-
ment reports.
1 Sony Trinitron 12" color
monitor CVM 1250
1 Portable color monitor,
Equivalent; working.
PVA 8000
1 Shure Mic Mixer M67
Same
Same
as proposed; working.
1 Telemation Switcher, TUS525,
5X1 Vertical Internal
1 Shintron Switcher
Equivalent; working.
373 DX
2 Sony B&White Monitors/Receivers 1 Triple monitor 8&W
CVM 960
Equivalent; working.
6M917T
4 Sony Microphones ECM 270
3 ECM 30 Lavaliers
Upgrade of 1 microphone;
2 635A Omnis
working.
1 Kliegl Lighting Kit 3QTV11
2 Mark 2 Berkley Light Kits
Upgrade; light kits are
a constant problem, see
Hawkeye's reports.
Library Scanning Dcoument Equipment
1 AVC 1400 B&W Camera
1 CVM 960 Monitor
1 AVC 3660 B&W Camera
All equipment items listed
1 Copy Stand with Lights
1 CVM 131 Monitor
1 Welt Closeup System
under this category are
comparable, but this system
is still not viable for its
intended purpose. That is,
no lens can be found that
will serve the function of
a document scanner as
proposed. ATC has verbally
agreed to purchase such a
lens, should one be identi-
fied.
0
X63
Exhibit B, pg. 4 of 5
UPDAT'�i HAWKEYE'S ACCESS EQUIPMENT LI 1/1/84
1 Vectorscope NTSC 1420
4 635A Electro Voice Dynamic Microphones for Studio Use
(Portable Package contains one more than proposed)
4 423A Electro Voice Desk Stands for microphones
2 MS11C Atlas Floor Stands for mikes
4 DR10A SONY Headsets for studio to control communications
1 CVM 131 Black and White Monitor to allow "talent" to see program output
1 Dubbing Cable for 2860
6 Strand Century 8 -way barndoors
12 Strand Century Color or Diffuser Frame
18 Safety Cables
2 ITE Tripod Heads
for portable cameras
2 ITE dollies
8 BP 60 Batteries
1 OC 20 Batter Charger
1 IV/Mark 2 BERKEY Colortran Pro kit
3 SONY headsets for communication with portable switching unit
MISCELLANEOUS ITEMS USED IN STUDIO
1 5016 lens extender kit
2 LAIRD kits 5036
1 1506 LAIRD rack frame
1 Cyclorama curtain CVS grey for office studio
Modulators and converters for studio gear
cabling for portable communication system
audio boxes
mount converters
balanced line mike cable
audio monitors
3 Stereo amplifiers
1 1/2" VCR
1 film to tape transfer machine
In addition we have provided character generators for the government,
university and educational channels. The character generator used for the
Program Guide (channel 1) and Community Bulletin Board (channel 26) is
also available for use in titling and promoting local programs.
1663
Exhibit B, pg. 5 of 5
BTS 7/10/84
GRANTEE'S CAPITAL OUTLAY FOR
ACCESS EQUIPMENT ITEMS AND COSTS
ITEM (REPLACEMENTS) COST
2 Sony OXC1800 Studio Cameras @ $4,100 $ 8,200
1 Sony V04800 Recorder @ $3,200 3,200
2 Smith Victor K73 Light Kits @ $1,000 2,000
(or equivalent)
1 Film Chain Camera lens @ $600 600
2 EV635 Microphones @ $95 190
1 Quanta MG1000 Titler @ $6,000 6,000
(With dual channel sync/color
and 8 foreign language accents)
—T2-0.TW-
1W
I'
City of Iowa City
f - MEMORANDUM
Date: August 24, 1984
To: City Council
From:
From: Assistant City Manager
Re: Transfer of Cable Television Franchise
The City Council agenda for August 28, 1984, includes a resolution
approving transfer of the local cable television franchise from Hawkeye
CableVision, Inc. to Heritage Cablevision, Inc. subject to the conditions
of approval agreed upon by the City and the Grantee.
The provisions of the agreement are consistent with the priorities
established by the Broadband Telecommunications Commission and the City
Council. Below is a summary of the key provisions.
1. ACCESS
Heritage has agreed to provide services and equipment related to local
access at the same level which Hawkeye has provided in the past. It
has agreed also to maintain the existing equipment inventory. In
addition, if the City can successfully arrange for operation of local
access channel 26 by a non-profit organization (NPO), Heritage has
agreed to provide funding to the City in the amount of $125,000
annually, with an escalator attached to the Consumer Price Index, to
be allocated by the City to the NPO which will administer, maintain,
and operate all equipment and services related thereto. This provi-
sion further stipulates that the City, when considering any future
request for rate increase, will take into account increased costs
incurred by the grantee as a result of this escalator provision.
2. FRANCHISE FEE
The agreement provides that the Grantee shall support the City in
filing a petition for special relief with the Federal Communications
Commission for authorization of an increase in the local franchise fee
from 3% to 5%. In exchange, the City agrees that it will approve an
increase in the basic subscriber rate in an amount sufficient to cover
the increased costs to the grantee for a 5% franchise fee. This
amount will be between 31t and 40t per month based on financial
information to be provided by Heritage in conjunction with its rate
increase request.
3. PAYMENT OF FRANCHISE FEE
Franchise fee payments will now be made on a quarterly basis rather
than an annual basis.
t" 3?
I
4. TIERING
Local access channels will remain part of the basic services tier,
regardless of any future tiering structure.
5. OTHER PROVISIONS
In summary, other provisions include establishment by the grantee of
separate local origination facilities if and when use of the existing
local access facility for local origination programming becomes
disruptive; 60 days advance notice to the Commission when any program-
ming changes are to be made; the provision of financial information
and projected or proposed rate information for the remaining life of
the franchise; and a recommendation by the City that Heritage retain,
to the greatest extent possible, local personnel now employed by
Hawkeye CableVision.
A copy of the draft agreement is included in your agenda packet. Time for
discussion of this matter has been scheduled during your informal meeting
on August 27, 1984.
tp5/3
143
\N
AGREEMENT
DRAFT
THIS AGREEMENT, made and entered into this day of /, 1984, by
and between the City of Iowa City, Iowa (hereinafter referred to as "City")
and Heritage Cablevision, Inc. (hereinafter referred to as "Grantee");
WHEREAS, Heritage Cablevision, Inc, and Hawkeye CableVisio99�orporation have
requested approval from the City of Iowa City, Iowa, forithe transfer of the
broadband telecommunications franchise set forth in ChapCCCer 14, Article IV of
the Code of Ordinances of the City of Iowa City, Iea, to Heritage Cable-
�V4sion, Inc. from Hawkeye Cablevision Corporation; a�
WH ER Section 14-90(a) of the Code of Ordinanc of the City of Iowa City,
Iowa, p vides that such transfer of said franc mse requires prior approval
of they of Iowa City, Iowa, under such conditions as the City may
establish; \
NOW, THEREFORE,\ISHEREBYREBY AGREED:I. In considerthe City's approv 1 of the transfer of said broadband
telecommunifranchise from awkeye CableVision Corporation to
Heritage Cn, Inc./or a s sidiary or limited partnership, the
general pahich is con olled by Heritage Cablevision, Inc.,
with said aof ransfer to be effective upon the execution of this
agreement, Cab evision, Inca ("Grantee") agrees to the following
terms and cs:
1. ACCESS
A. All access (i.e. no c ercial community programming) support
resources shall contin a to a funded by the grantee at or above the
highest level provide prior o the time of the initial request for
approval of transfer of the fr Qchise, as defined by the ATC/Hawkeye
CableVision (HCC) Fr nchise Prop al and all City, Broadband Telecom-
munications Commis on (BTC) and T wa City Public Library documents
which contain reco d of policy inte� retations, agreements, or stated
commitments and p actices pertaining to access, including, but not
limited to, the emorandum by K. Kale is dated April 17, 1984, and
the memorandum b Drew Shaffer to Dale elling dated July 12, 1984,
See Exhibit A attached and incorporated herein) which contains the
.above referenc d memoranda as well as a n exclusive list of other
key documents.
B. Capital equi ment to be provided and maintain by the grantee for
access purpgses shall include all existing and replacement items
listed in E9hibit B (attached and incorporated herein). A11 replace-
ment equip ent items listed in Exhibit B shall ae ordered by the
grantee within 30 days of the effective date of transfer of owner-
ship.
The grantee agrees that within 90 days of receipt of written notifi-
cation by the city it shall turn over the management and operation of
all local access channel functions and equipment referenced in
SectionJ above to a City approved non-profit organization (NPO).
Funding or all access related equipment, facilities and services
shall be shall be provided $125,000 aforalthe the yeato the r bof the
the grantee.
amount
operation. For
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subsequent years this amount shall be subject to an annual percentage
increase equal to the average annual percentage increase in the
Consumer Price Index (CPI) for the year ending on the first day of
the tenth month of the prior funding year. Said payments shall be
made quarterly, in advance, to the City to be placed in an account to
be overseen and administered by the City for the purpose of funding
the operation of the NPO. The City shall take into account any
in reased costs to the grantee incurred under this escalator provi-
sio when considering a request by the grantee for an increase in the
basi\ services rate. Section 14-83 of the Code o!/Ordinances of the
City Iowa City, Iowa, shall be amended accordingly to implement
said ch ges in management and operation of access functions.
2. FRANCHISE FEE
3.
Upon transfer of Xie franchise, the grantee shall support the City in
filing a petitionft�special relief wi�fi the Federal Communications
Commission (FCC) reque ing a franchise f e waiver.to authorize an annual
franchise fee of five pe ent (5%) of A nual Gross Revenues derived from
the operation of the syst and an a tra services package for the City
administered funding of to al acce s channel operations. The five
percent (5%) franchise fee all ecome effective upon the date of
approval by the FCC. Said suppo t all include, but not be limited to,
the submission to the City by gr tee of a letter to the FCC in support
of the requested franchise fee irk rease, the text of which has been
agreed upon by the parties and i att ched to this agreement.
The City agrees that, upon app ication tom the grantee, it will approve
an increase in the basic s rvices rate of an amount not less than
thirty-two cents (b.32) nor reater than fot
become effective on the da a upon which th
fee becomes effective as pproved by the F
application for said bas.c rate increase cor
provisions of the fra hise and shall be
application in advance f FCC approval, with
increase shall be con ngent upon said FCC a
subsequent applicatio s for basic services r
pursuant to the prov ions of the franchise.
cents ($.40) per month, to
five percent (5%) franchise
The grantee shall make
s*stent with all applicable
p rmitted to submit said
the understanding that said
pro 1 only. Further, any
ite increases shall be made
Effective upon/bcomputed
proval of transfer of the franchise, franchise fee
payments shall and paid to the City quarterly (every three
months) rathern annually. Each quarterly payment shall be made to
the City not lthan 90 days after the end of each quarter. Section
14-73 of the Cof Ordinances of the City of Iowa City, Iowa, shall be
amended accordingly td implement this revised payment schedule.
4. TIERING
Grantee agrees that during the remainder of this franchise all access
channels shall remain as part of the basic services tier.
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5. PERSONNEL
The city recommends that the grantee retain, to the greatest extent
possible, the key personnel currently employed by Hawkeye CableVision,
Inc.
6. LOCA ORIGINATION
A. For he purposes of accounting and documentation ��l origination
(comnerEial production by the grantee) shall q separated from
access production and programming, by separati94 operations, facili-
ties, equipment, budgets, personnel and all gLher related resources.
This provision is not intended to preclude tually agreed upon joint
projects; further, the access facilities a and will be available to
all users, inc ding the cable company.
B. If the City determines that grantee's use of the access studio in the
Iowa City Public\Library causes a space and facilities to be
insufficient for community users' purposes, then the grantee will
provide a back-up s't,udio. Thi studio may also be used by both
community users and tH cable c pany.
7. MECHANISM FOR PUBLIC INPUT I TO P GRAM CHOICES
In order to maximize public ' put into any program service changes,
deletions or additions, the g ntee agrees to notify the Broadband
Telecommunications Commission in riting, no less than sixty (60) days
prior to the date any progr coming ange is to occur, of said proposed
change to include the spec fic propo d program changes and the equiva-
lent program options ava' able, as w 11 as the date upon which
those
change is to be effect' e. This provi
on shall not apply
pplyc
changes which are beyon the control of a grantee.
8. INFORMATION REQUIRED
Grantee shall provid to the City of Iowa City, ithin sixty (60) days
after transfer of th franchise, the following info ation:
1. Ownership and control information, including al \�fthe
ners of three
percent or more of the grantee's stock.
2. Financial p o forma information for the life franchise
including p ojections of system growth, revenue, expenses, assets,
to be paidsbackptoted return on the parent company,investment, any mnagement feeses on to beoans
paid
to the pagent company.
3. Projectecj/cost to users of the leased access channels.
q. Proposed rate information including projections of rates for basic
service for the life of the franchise.
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II. The grantee agrees to be bound by and comply with all terms, conditions,
and provisions set forth in Chapter 14, Article IV, of the Code of
Ordinances of the City of Iowa City, Iowa, not modified by this agree-
ment.
III.Thisreement shall be binding upo/thsuccessors and assigns of the
partie hereto.
IV. SEVERABILI
In the event an condition or pp vision herein contained is held to be
invalid or unenfor eable by court of Competent jurisdiction, the
invalidity or unenforceability of any such condition or provision shall
in no way affect any other co dition or provision herein contained.
CITY OF IOWA CITY, IOWA ERITAGE CABLEVISION, INC.
By: / By:
John McDonald, Mayor
ATTEST: By:
Marian Karr, City Clerk
IAxer,oC : Apprevw; '
Ey i!F Lw,zi Dc-partnent
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