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HomeMy WebLinkAbout1984-09-11 Bd Comm. minutes3F' '_1 MINUTES IOWA CITY HUMAN RIGHTS COM14ISSION JULY 23, 1984 SENIOR CENTER CLASSR0014 - 7:30 PM MEMBERS PRESENT: Jordison, Reed, Hawkins, Futrell, Bell, Burnside MEMBERS ABSENT: Gill, Felton, Barcelo STAFF PRESENT: Williams, Klein RECOMMENDATIONS TO CITY COUNCIL: The Commission in their effort to become as educated asblewijon lthe 'theeorya and practice of testing and auditinglocal housing practices State civil rights employee to their next meeting. This employee will describe how testing has been used in Des Moines. The Human Rights Commission invites the City Council to this meeting so they too can become more informed about this issue. RECOMMENDATIONS TO CITY MANAGER OR STAFF: The Human Rights Commission requests an opinion from the legal department regarding the advantages of having someone from legal attend conciliation meetings. SUMMARY OF RELEVANT DISCUSSION: 1. The meeting was called to order at 7:35 PM by Chairperson S. Futrell. 2 Jordison seconded by moved Hawk ns. Theapprove motion minutes carried unanimously.184. The motion was 3. There was no public discussion. 4. Complaints Pending E/R, B-28-8103. Burnside (Chair). Burnside reiterated how she had met with the Respondent and the Respondent's attorney and things looked favorale. Moe dollarb remedy rcouldobe tcalculated. Alsuccessful lected so tconciliahat the iappropriate n looks likely. E/R, 11-4-8307. Futrell (Chair), Barcelo, Felton. The team met twice with the Complainant and twice with the Respondent. The Respondent reaffirmed to Futrell on 7/23/84, his decision to go forth with a public hearing. Futrell, spoke on behalf of the team and apprised the Commission of their recommendation to hold a public hearing. Futrell then seconded.ed Futrell hat apdiscussedulic rthe merbe its offor thethis case. The omotion rdison carried unanimously. a b c cause. TheO1. appropriate Burnside letters have been mailednd they found probable ived the e. d detwill ermine after theeCtommiseam sion meeting ust ywhen they will cameet to review the merits of the case. 14 93 Iowa City Human Rinhts Commission July 23, 1984 Page 2 4. There are four cases in legal. 5. Two complaints were closed with No Probable Cause determinations. 6. Another case was recommended for a public hearing: E/S and R, 12-12-8301. Jordison recommended this case go to public hearing. Burnside seconded the motion. Jordison discussed the merits of the case, and a part of Jordison's discussion included a description of the conciliation meeting. Hawkins asked if the Commissioners considered it unfair for Respondents to have their attorneys present during these conciliation meetings while the conciliation team met without representation. Burnside responded and indicated Respondents cannot be denied their right to representation and the conciliation team must dig their heels in and stay in control. The Commissioners then voted on Jordison's motion. The motion passed unani- mously. 7. Community Education - Klein described the three major new activities: a. Klein plans to organize a sexual harassment workshop and will ask the Rape Victim Advocacy Program (RVAP) to assist her. The program will be designed to address the needs and concerns of local employers and may be given at the public library. Although another location will be pursued if Klein decides to make this a workshop/luncheon event. The presentation will be approximately one hour and the objective is to raise the consciousness of the employers regarding how to deal with sexual harassment in the work place. Burnside questioned the antici- pated turnout. Klein was not certain. Williams suggested Klein work with the Chamber of Commerce. b. Klein plans on developing and distributing a questionnaire which will solicit information on the effectiveness of the Commission's outreach program. c. Klein plans on developing a show for Cable TV, possible in an interview format. Futrell asked what response if any had been received thus far to the Commission's upcoming human rights award. So far, reported staff, three organizations and one individual have been nominated. Suggestions were given on who to contact for additional nominations: John Watson and Peg McElroy (Anne Burnside will contact both), Maris Schneider (Nancy Jordison will contact). The discussion ended with Futrell suggesting one award be given to a business and one to an individual. The Commissioners agreed with that suggestion. B. Old Business a. Testing and Auditing - Klein expressed how encouraged she felt after reading the Fayette Housing Report which described how an auditing program had been successfully used for educational purposes. Futrell described the recent informal Council meeting she had attended. She reported the City Council unanimously agreed to participate in HUD's Type II Program per the proposal submitted by the Iowa Civil Rights Commission. Klein recommended Kevin Pokorny from the State Civil /69U Iowa City Human Rir�-ts Commission July 23, 1984 Page 3 Rights Commission visit with the Commission during their August meeting to further discuss testing and auditing. Pokorny has done testing for the State Commission. Hawkins suggested the City Council members also. be invited to the Commission August meeting. b. Handicapped Assessibility - Reports Burnside/Futrell - will complete their portion by August 15. Hawkins - 95% complete, and thus far has received several favorable comments from people who feel this community is doing fine within the area of handicapped assessibility. Jordison - has only one building left to survey. Reed - has surveyed 4 out of 40 buildings. Completed surveys should be given to either Williams or Felton by August 15, 1984. 9. New Business a. There are currently no blatantly illegal housing classified ads running in the DI. There had been, and it was handled by first calling and then sending a letter to the apartment manager informing them of the new ordinance. The ad is no longer running. The Commissioners compli- mented Klein on the tone and content of the letter sent to the apart- ment manager that had been in violation of the new ordinance. Commis- sioners decided future infractions should be handled in a similar manner, first a phone call followed by a letter. Burnside suggested a blanket statement depicting what constitutes a legal classified ad be given to the appropriate person at the Press -Citizen. b. Other ads which have language which implicates discrimination against a protected class, such as an ad that says "students preferred" which implicates age discrimination, will be handled on a case by case basis. 10. The staff report was discussed. 11. Jordison moved to adjourn at 8:55 PM. The minutes were taken by Phyllis Williams. MINUTES IOWA CITY AIRPORT COMMISSION AUGUST 22, 1984 IOWA CITY CIVIC CENTER MEMBERS PRESENT: Schmeiser, Tiffany, Saeugling, George, Lewis STAFF PRESENT: Zehr, Brown GUESTS PRESENT: D. Houston, B. Byers, P. Leff, B. Plum, E.K. Jones, D. Gordon The meeting was called to order at 8:00 a.m. Zehr read the resolution authorizing execution of the option agreement with Autohaus leasing a minimum of five acres of real estate located between the approach end to runways 35 and 30. Brown reviewed the changes in paragraph 1 and paragraph 3 of the option agreement. It was moved by Saeugling, seconded by Tiffany, to authorize execution of the option agreement. The motion carried. It was moved by George, seconded by Lewis, to execute the rezoning of three separate parcels of airport property: 1) a parcel of land adjacent to Highway 218 running from south of the end of runway 30 to east of the end of runway 35, to be rezoned intensive comnercial (CI -1); 2) a parcel of land located in the northeast corner of the airport between the end of runway 17 and the end of runway 24, to be rezoned community commercial (CC -2); 3) a parcel of land located in the northwest corner of the airport west of the end of runway 17, to be rezoned general industrial (I-1). Motion passed. It was moved by George and seconded by Tiffany to execute an amendment to the December 2, 1980, corporate hangar lease with Hansen Lind Meyer, P.C., to delete a phrase in paragraph 20 of the said lease which prohibits the lessee from bringing fuel onto the airport. Brown explained that the language in the lease is consistent with the 1964 grant agreement, the master lease for the flying service, and the airport chapter of the City Code. The motion passed. It was moved by Tiffany and seconded by George to execute an amendment to the December 2, 1980, corporate hangar lease with McCabe Equipment, Inc., to delete a phrase in paragraph 20 of the said lease which prohibits the lessee from bringing fuel onto the airport. Brown stated that the lessee will be notified of the amendment to the lease. Zehr said that Denny Knowling has been notified of the change. The motion passed. It was moved by George and seconded by Tiffany to execute an amendment to the December 2, 1980, corporate hangar lease with the Iowa City Flying Service to delete a phrase in paragraph 20 of said lease which prohibits the lessee from bringing fuel onto the airport. In response to E.K. Jones, Brown said that it 14 not necessary to hold a public hearing to amend the lease. The motion passed. Brown stated that no action is needed regarding bringing fuel onto the airport in the May 14, 1981, corporate hangar lease with the Iowa City•Flying Service. Meeting adjourned at 8:20 a.m. 16 YY MINUTES RESOURCES CONSERVATION COMMISSION JULY 9, 1984 - 7:30 P.M. CIVIC CENTER LAW LIBRARY MEI4BERS PRESENT: Singerman, Vogel, Nychay, Parsons, Levy at 8:40 p.m. MEMBERS ABSENT: McPeak, Gartland STAFF PRESENT: Helling RECOMMENDATION TO CITY COUNCIL: Nychay moved and Vogel seconded that the Commission recommend to the City Council that the consultant employed by the .City to evaluate the Sewage Systems Facilities Plan be directed to conduct a feasibility study regarding the capture, scrubbing, and use of methane gas generated at the treatment facility, to be used by the City or sold to another user, possibly the University of Iowa. Motion carried 5-0. APPROVAL OF MINUTES: The minutes of the meeting of May 14, 1984, were approved by consensus with the following amendment: Under OTHER BUSINESS insert a third paragraph as follows: Specific questions raised by Nychay to which staff will attempt to obtain answers include: What is the configuration of the methane gas at the Wastewater Treatment Plant, and more specifically, the BTU content? What specific problems has the City of Ames experienced with regard to their waste -to -energy facility or with the use of fuel pellets? What is the potential for the University of Iowa as a consumer of fuel pellets? Who are the users of hazardous chemicals in Iowa City? A discussion of the above questions and others which have been raised followed. Helling will attempt to determine if the former energy coordinator madeinquiries regarding the above or if he received any responses to the list of questions to be submitted to Enviro Consultants. Vogel indicated that personnel at the Oakdale facility had indicated a willingness to analyze methane to detect the presence of heavy metals or other contents. He also brought a questionnaire from Getty Synthetic Fuels Inc, regarding information on landfills that they will need in order to determine the feasibility of mining for methane gas. Helling will attempt to initiate the response process. Melling will check with the Pollution Control Superintendent to obtain clarification regarding the basis for the $85,000 figure contained in a memo of June 15, 1984, to Phil Nychay. /�f5 Resources Conservation Commission July 9, 1984 Page 2 Nychay moved and Vogel seconded that the Commission recommend to the City Council that the consultant employed by the City to evaluate the Sewage Systems Facilities Plan be directed to conduct a feasibility study regarding the capture, scrubbing, and use of methane gas generated at the treatment facility, to be used by the City or sold to another user, possibly the University of Iowa. Motion carried 5-0. Commission members requested copies of the 1916 Veenstra & Kimm report which Nychay had previously obtained. OTHER BUSINESS: Nychay suggested that a letter be sent to the City of Ames regarding problems with its waste -to -energy facility as well as whatever advantages that City perceives. Helling agreed to contact the appropriate personnel there. Nychay moved and Vogel seconded that the Commission recommend to the City Council that a letter be sent to Roger Coulton regarding the recent court judgment in the case filed against Iowa -Illinois Gas & Electric. Nychay will draft a letter for the next Commission meeting and, upon approval, the letter will be forwarded to the City Council. Commission members requested copies of the recently approved Industrial Revenue Bond Policy. The next meeting will be the second Monday in August. Meeting adjourned at approximately 9:10 p.m. Tom Gartland, Secretary. Minutes prepared by: Dale Helling, Assistant City Manager. MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING AUGUST 23, 1984 4:00 PM - LIBRARY CONFERENCE ROOM MEMBERS PRESENT: Bovbjerg, Cavitt, Drum, Grimes, Pegnetter, Willis, Zastrow MEMBERS ABSENT: Gritsch, Lyman STAFF PRESENT: Eggers, Tiffany, Jehle, Craig, Spaziani OTHERS PRESENT: Gladys Benz; Pat Forsythe, Foundation Coordinator; Steve Gerard, FRIENDS liaison; Kathy Branson, U of I Library Science student President Cavitt called the meeting to order at 4:05 PM. Minutes of the Regular Meeting of July. 26, 1984 were approved. Bovbjerg/Zastrow. Dis- bursements lists of August 1 and August 15, 1984 were approved. Zastrow/ Bovbjerg. The Board reviewed the year-end financial reports: Receipts, Expenditures, Library Materials, Gifts and Bequests and the Photocopy (Enterprise) account as printed in the annual report. Eggers pointed out the following: - Fine receipts are still going up faster than circulation for a total of $36,435 in FY1984, an 18% increase. - Despite great efforts to increase contracts and private resources, city funds still account for 85% of all receipts and expenditures - 85% city, 8% county, 7% gifts, fees and sales. - The year-end unencumbered balance in the Gifts and Bequest Fund is lower than its been for several years. Because of the increasing complexity of the gift fund and the impact of increased expenditures from gift monies on the number of books and other items purchased, we will be trying some new procedures in FY85 on how the gift funds are handled. - This is the first year we have included a report on the Photocopy Fund in the annual report. The Director reported on the following: 1. Because the contract with AFSCME, Local 183 ends June 30, 1985, negotiations will begin this fall as per letter from AFSCME repre- sentative, Jan Corderman. Thus it is time to renew the agreement between the Library Board and the City Council regarding joint negotiation procedures. 2. Judy Kelley, Youth Services Coordinator, has sent a letter to all teachers in the Iowa City Community School District reminding them of services available to them at the Library including library instruction tapes now played each Tuesday and Thursday at 2:30 on Channel 20 for their convenience in teaching about the resources of the public library. (over) -MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING AUGUST 23, 1984 PAGE 2 3. As part of'the joint Iowa City Public Library/University of Iowa library committee, the Information Department staff toured the Reference Department of the University library recently. That staff will be touring our library soon. 4. The copy of the Library's annual report sent to the Board of Supervisors was accompanied by a letter pointing out the sections in the report that pertained specifically to Johnson County. 5. The Library received two gifts this week: $1,000 from the Sunrise Optimists bringing their total gift to $8,000 since 1981; $500 from the Rick Wetrich family in memory of Jennifer Wetrich. Both gifts are for children's services or resources. President Cavitt announced that planning is underway for a meeting with University of Iowa Vice President for Academic Affairs, Richard Remington. She recommended that she, Eggers and Tiffany represent the Library at the meeting. The Board agreed. She asked all Board members to attend and represent the Library at the 3rd annual reception for contributors to the Iowa City Public Library Foundation to be held Sunday, September 9 at Bushnell's Turtle. Board members were again asked to consider attending the Iowa Library Association conference in Des Moines on Wednesday and Thursday, October 17 and 18. These two days have meetings of special interest to Trustees and should be of benefit to anyone who makes public presentations or raises money for any purpose. Members should decide by the September Board meeting whether they will be able to attend. Cavitt reminded the Board that they still need a policy or plan on setting up an annual meeting between the Board and the FRIENDS and the Foundation. Steve Gerard reported for the FRIENDS. The recent booksales have been very successful and the FRIENDS Board is meeting early in September to discuss goals for the upcoming year. Assistant Director Connie Tiffany reported on the status of negotiations between the City and Heritage Communications over the purchase of the Iowa City cable franchise. The parties are close to an agreement and reasonable funds for continuing community access run by a non-profit organization under contract to Heritage will probably be approved. Tiffany asked if the Board has any questions about the material they received during August about the sale terms or about the concepts involved in turning the community programming center over to a non-profit group including the idea that the Library could be that non-profit agency. After discussion, the Board directed Tiffany to prepare a more specific proposal regarding the possibility of the Library assuming responsibility for access. They felt they needed more details before they could decide if they wanted to submit such a proposal to the City. Governance was cited /6 96 MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING AUGUST 23, 1984 PAGE 3 as the most complex issue; continuity, easier administration at staff level, better public understanding and access as a logical extension of the Library's mission were mentioned as some of the major advantages. The status of the lease between Hawkeye Cablevision and the Library awaits a decision on the sale and then on who will run the community programming center. The City legal department is working on some proposed amendments to the lease for Heritage to agree to before the lease is assigned to them. The issues addressed in the proposed amendments include: - Air conditioning - Public access staffed and open a minimum of 40 hours/week The staff -prepared first annual report on the Board's 5 -year plan was reviewed, especially for its impact on the FY86 budget. Target goals for FY86 were discussed. A tentative decision was made pending more details at the September meeting, to support more staff, a renewed public microcomputer proposal and funds from the CIP budget for a computer upgrade. The Policy sub -committee chair, Ann Bovbjerg, presented the Committee's report concerning phase two of its charge to revise by-laws and to develop a plan for regular review and updating of Board policy state- ments. The recommendation defined policy, how it would be developed and reviewed and presented a three year plan for conducting the review. The recommendations were adopted on a motion from Grimes, and seconded by Pegnetter. The President was authorized to sign a resolution for joint negotiations between the Board and the City Council as presented except for a revision to point six to read: "This agreement shall cover the period from date of adoption through the contract coveringLibrary employees which will begin July 1, 1985.-1 Bovbjerg/Zastrow. Unanimously approved.• The resolutiorf is essentially the same as that adopted periodically by the Board and Council since 1975. Copies will be forwarded to the City Council, Meeting adjourned at 6:08 PM. Next Regular Meeting of the Library Board of Trustees will be Thursday, September 27, 1984 at 4 PM in the Administrative Conference Room. Joan Jeh e, Lo ly Egger - Recorders /(O 9G MINUTES HOTEL STEERING COMMITTEE/DESIGN REVIEW COMMITTEE AUGUST 15, 1984 - 7:30 P.M. CITY COUNCIL CONFERENCE ROOM, CIVIC CENTER STEERING COMMITTEE MEMBERS PRESENT: Berlin, Hayek, McDonald, Amert, Wegman STEERING COMMITTEE MEMBERS ABSENT: Zuber DESIGN REVIEW COMMITTEE MEMBERS PRESENT: Amert, Sunnerwill, Haupert, Eckholt, Wegman, Wockenfuss DESIGN REVIEW COMMITTEE MEMBERS ABSENT: Alexander, Sinek, Lafore, Seiberling EX -OFFICIO MEMBER PRESENT: Perret GUESTS PRESENT: Robert Bray, Gary Korte RECOMMENDATION TO CITY COUNCIL: 1. The Committee recommends approval of two signs (one pole sign and one facia sign) for the Holiday Inn to be placed on City -owned property. The 11 foot high pole sign would be located between the sidewalk and Dubuque Street parking ramp. The facia sign would be placed over the entrance to the Dubuque Street Parking Ramp. MEETING: Meeting was called to order at 7:35 p.m. by McDonald. It was moved by Haupert and seconded by Hayek that the minutes from the July 12, 1984 meeting be approved. Motion approved unanimously. SIGNAGE: Hauer reviewed the signs which are to be considered by the Committees at this meeting. The first was a sign to be placed over the Dubuque Street entrance of the Dubuque Street 'parking ramp. It would be approximately 3'x5' in size and would read "Hotel Parking" in white script on a green background with the Holiday Inn starburst trademark above the lettering. The second sign would be approximately 3'x5' attached to a 8' high pole located at the corner of Dubuque and Burlington streets. Because the signs would be located on public property, it is necessary for the Council to approve these signs. Hayek began the discussion by asking how necessary these signs were. McDonald responded that he thinks back to the hotel meeting where Korte said the corner signage was the most vital for the hotel project. Bray said customers would be coming in from Interstate 80 and it would be necessary to have some sort of signage on Burlington Street to direct them to the Holiday Inn. Korte supported Bray's contention. 16 97 Hotel Steering Con,..ctee/Design Review Committee August 15, 1984 Page 2 Haupert reviewed the signs which were to be placed on the Holiday Inn. He noted that one of the building signs - located on the southeast elevation -was not approved by the Committees. Bray noted that the Holiday Inn directory traffic directions state that customers should exit at the Dodge Street exit of Interstate -80. Berlin said both the previously proposed monument sign which would be approximately five feet in height and the pole sign had been reviewed informally by the City Traffic Engineer. The Traffic Engineer indicated a safety hazard was probably not posed by either sign. Berlin asked why the developer's representatives were desirous of a pole sign rather than a monument sign. Korte said the handrail on the parking ramp distorted the appearance of a monument sign. Bray said the proposed pole sign would read "Holiday Inn - Parking" and would be approximately 11-13' in height. Korte said the height was needed to eliminate the distorting appearance of the handrail and what they perceived as a safety sight -line problem with a monument sign. Berlin asked if they proposed to landscape the base area of the sign. Bray indicated they were. Perret asked exactly how high the sign was. He said that the previous proposal showed 13 feet in height and now it appears to be 11 feet. Korte said the monument sign was a "rash suggestion" on his part and he wished he had not mentioned it. Hayek asked if either the monument sign or the pole sign presented any problems with visual obstruction of the Hawkeye State Bank signage. Korte did not think so. Perret questioned if there were any other private signs located on the City right-of-way. He was extremely concerned about the precedent of locating commercial signs on City property. Berlin responded that the University of Iowa and Mercy Hospital had been granted permission to place signs on City property. Perret asked if there were any for-profit entities permitted to place signs on City property. McDonald said there were some but they were being grandfathered out. McDonald stated the Committee should remember that not everyone coming to the Holiday Inn will know the City as do long-term residents of Iowa City. He thought it was entirely necessary to offer some direction to out-of-town visitors. Hayek said Perret's issue of private signs located in City property is well -taken but it had to be counter -balanced with the need to offer direction to visitors. Hayek thought the hotel was different because it was a pri- vate -public venture. Sumoerwill asked if the pole sign could be attached to the ramp. Korte did not know but was open to suggestions. He said his first choice was to have a pole sign and then the second would be to affix a sign to the ramp. Hotel Steering Committee/Design Review Committee August 15, 1984 Page 3 Wegman said he had had problems in other cities trying to find parking for hotels. He said signs are very desirable when there is traffic behind you and you're trying to figure out where to go. Perret asked why the Holiday Inn brochure directs customers to the Dodge Street exit instead of the Dubuque Street exit from I-80. Bray said it was simpler to give directions from the Dodge Street exit. Haupert said he considered the lack, of a southeastern elevated building sign to be in the Holiday Inn's favor when considering the street level signs. He stated Wegman's argument was convincing to him. Wockenfuss asked if the pole sign would be lighted from within. Both Korte and Bray indicated it was and it was noted that the Holiday Inn starburst trademark would also be included on the sign. Berlin moved that one sign to be located on City property between the sidewalk and a second sign to be placed on the Dubuque Street Parking Ramp be approved. The pole sign would be designed as shown on sheet four of the information submitted by the developer which shows a pole 8 feet in height with a sign 6' in length and 3' in height be erected at this location. Berlin also stated appropriate landscaping is to be provided around the base of this sign. Wockenfuss seconded. Perret asked why the sign was shown as being 6'x3' when discussion had said it would be 5'x3'. The amendment was changed with approval of the Conmittees to have the sign 5' in length and 3' in height. It was discussed as to whether a directional arrow for the sign was needed. Amert said if an arrow was added to the sign it should be well-placed within the sign. Sumnerwill asked why the sign could not read "Hotel Entrance" with the starburst trademark. Korte said that the Holiday Inn starburst trademark symbol is not universally recognized. Sunmerwi11 said the graphics for Holiday Inn system are reminiscent of the 1960s and that she hoped that they would be less -dated if and when Holiday Inn ever changed their graphic system. It was agreed to by the Committees to amend Berlin's proposed motion to include an arrow on the signage graphics. The motion as, amended was unani- mously approved with Haupert abstaining. OTHER BUSINESS: Haupert noted a request had been made by the developer to change the light pole designs for the north plaza section of the hotel. The developer had found the City had had special light pole bases with laminated wood manufac- tured. Because of the difficulty in manufacturing and lamination problems with the poles, the developer wished to utilize the same light fixture and pole design with the exception of painting the base Van Dyke brown rather than laminating it with wood. Haupert moved approval of this amendment of the light pole base design and Wegman seconded. Motion approved unanimously. 1W1,71 Hotel Steering Com, ttee/Design Review Committee August 15, 1984 Page 4 l on or by ust saidethereemayenotsbencompletenbeveragegandefoodeserrvice until several t severaldays later. Korte said there was one issue that he wished to bring before the Committees at this time. Holiday Inn engineers had been on-site attempting to locate the Holiday Inn satellite reception dish. Because of existing microwave traffic, it was not possible to locate the satellite dish on the top of the hotel. (The satellite reception dish receives employee training films, video teleconferencing, and movies from the Holiday Inn satellite.) Korte said a number of reception tests had been done on different locations on the hotel site and it appears that none of the roofs on the hotel will work for locating the dish. Because of existing microwave and reception problems, it is necessary to locate the dish on or near ground level. Also, the satel- lite dish has to be placed so that it can be beamed in a southwestern direction. Korte presented a picture to the Committees showing placement of the dish in the southwest corner of the hotel site next to the exterior walkway. The Committees indicated the unacceptability of this option immediately. Hayek asked if it was possible to place the dish somewhere on the adjacent parking ramp. Korte said it was possible but there could be a problem with elevation when the ramp's additional levels are built. Korte asked the Committees for their assistance in locating the dish some- where in the vicinity of the hotel. It was noted that this issue would have to go before the Committees for their approval. The meeting was adjourned by general acclaim at 8:05 p.m. Minutes submitted by Andrea Hauer. --*N MINUTES URBAN ENVIRONMENT AD HOC COMMITTEE TUESDAY, AUGUST 14, 1984-- 4:00 P.M. CITY MANAGER'S CONFERENCE ROOM PRELIJNNARY Subject 4o Approval MEMBERS PRESENT: Amert, Baker, Jordan, Koch, Lorenzen, McGuire, Vander Woude MEMBERS ABSENT: Brinton, Jakobsen, Strait STAFF PRESENT: Franklin, Johnston CALL TO ORDER: Co -Chairperson Baker called the meeting to order at 4:05 p.m. REVIEW AND APPROVAL OF MINUTES FOR JULY 24, 1984: Koch moved to approve the minutes of July 24th as submitted. Jordan seconded the motion. The motion carried unanimously with McGuire and Lorenzen abstaining. Baker thanked the staff for getting the minutes out early and commented it was very much appreciated. OF Franklin went over the changes that were made in the "Scope of Concerns and Policy Recommendations." Amert stated the word "whose" was inappropriate in the first paragraph, line 3 under Environmentally Sensitive Areas. Amert also felt the word "impact" in paragraph 4., line 2 on page 2, should not be used as a verb. McGuire questioned why there was an absence of the word "ordinances" in the introduction section where reference was made to implementation. Franklin explained that an ordinance or resolution is the means by which something is done and that regulations or incentives are that which is being done; an ordinance is the vehicle for establishing the regulation or incentive. Franklin said at some point this committee or another board will need to be setup to make recommendations on the future designation of proposed areas as "special." Property owners will want to know what committee or board will designate areas as "special" and the mechanics involved in getting the property designated as such. Baker suggested that the Historic Preservation Ordinance be used as a model, but cautioned that a similar process which required review through Planning and Zoning and then to City Council would be too lengthy. Koch felt it was wise to be as expedient as possible. He stated that many builders get upset with the delay involved in getting a permit. He stated property would be put in limbo if the process is too lengthy and felt it wasn't good. 00 MINUTES URBAN ENVIRONMENT , AOC COMMITTEE TUESDAY, AUGUST 14, 1984 - 4:00 P.M. PAGE 2 Baker questioned how property which was structurally non -conforming would be handled if strict compliance meant a "special' area would be affected; he cited an example at 131 E. Jefferson. The building at 131 E. Jefferson is not presently 20 feet back from the right-of-way as khe new Vdinance requires. He stated that if the owners had to put the building back the required footage, the building would encroach on the area that this committee feels should be preserved. Koch stated he could see the possibility of lawyers in Iowa City making money if property owners had already purchased property that was zoned the way they wanted it to be and now the property ends up in an overlay area. Franklin reminded the Committee that various methods could be used to manage the "special areas" and that incentives rather regulations might be appropri- ate in some cases. Koch suggested the Committee consider meeting every two weeks. He said the August 28th meeting could be to discuss implementation and designation but that the group need not discuss the inventory list or review the areas at that meeting. Franklin said the next step for staff would be to define locationally the "special" areas, survey them, take pictures and compile data for staff and Committee evaluation. She said there are some areas, i.e. University property, that the City cannot control and can only send a letter suggesting what the City would like to see done or not done. McGuire stated the University has been positive in their response to sugges- tions made by the Riverfront Commission. In regard to a suggested site review by the Committee, Franklin suggested that the Committee wait until it sees the inventory sheets and then choose what it wants to tour from that list. Franklin said the Planning and Programming Department now subscribes to the Planners' Advisory Service. She stated that she can request model ordinances and programs from areas all around the country. She asked if any of the Committee members had any suggestions. Baker suggested requesting ordinances from Freeport, Maine, Santa Monica, Irvine and Carmel, California. Baker said he would like the Committee to work with Planning and Zoning on the sign regulations. He said that he would like Iowa City to prohibit any franchise signs and require that all signs be unique to Iowa City. He suggested giving a 20 year amortization schedule for existing franchise signs. Amert said her graphic design students would love the idea because of the jobs that would be created but felt that the proposal was not feasible. Koch said that signage helps sell. People do identify with the signs across the country and that the franchise signs are a means of making money. /6 9g MINUTES URBAN ENVIRONMENT HOC COMMITTEE ^ TUESDAY, AUGUST 14, 1984 - 4:00 P.M. PAGE 3 OTHER BUSINESS: Franklin noted a referral from the City Council regarding 624 S. Gilbert Street and the potential concern for regulating sites deemed enviFonmental hazards. Franklin gave a brief review of the property at 624 South Gilbert Street. She stated that plans had been received for putting a store on this site with apartments above the store. She said that this site had experi- enced an oil spill and would never get a totally clean bill from the state environmental agency. Because the store was proposed to be built on a concrete slab and there wouldn't be a basement, the state agency felt that there should be no health problem. Jordan said that Planning and Zoning felt that anything built on this site must be on a concrete slab and would not endorse any building that required a basement. Everyone agreed that.anything put in this area would be an improvement. Amert suggested adding another paragraph under environmentally sensitive areas dealing with environmental hazards. Franklin then advised the Committee that they could make a statement to Planning and Zoning either for or against the proposed rezoning of the airport property that is currently zoned P for public use since one of their stated areas of concern was for entranceways to Iowa City, including old 218. She said an auto dealer wished to lease some land south of the airport on 218 and use it commercially. Jordan stated that the land will always be zoned P but an overlay zoning permitting commercial development could be created. Franklin stated that the rezoning request had not formally been presented to Planning and Zoning and that she would update the Committee when that tran- spired. The meeting adjourned at 5:10 p.m. Minutes submitted by Jean Johnston. /691F