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HomeMy WebLinkAbout2016-09-01 Info PacketCITY COUNCIL INFORMATION PACKET CITY OF IOWA CITY www.lcgov.org September 1, 2016 IN Council Tentative Meeting Schedule SEPTEMBER 5 WORK SESSION I132 Work Session Agenda I133 Pending City Council Work Session Topics [Distributed as Late Handout on 9/6 ] East Side Sports Plan Report [Distributed as Late Handout at 9/6 Work Session ] Lower City Park Master Plan Report [Distributed as Late Handout at 9/6 Work Session ] Hickory Hill Master Plan Report [Distributed as Late Handout at 9/6 Work Session ] MISCELLANEOUS IN Information from City Manager: Housing Trust Fund of Johnson County — FY16 Annual Report I135 Memo from City Clerk: University of Iowa Week of Inspiration. I136 Memo from City Clerk: KXIC Radio Show I137 Memo form Housing Authority Adm.: Update on Transition Payment to Tenants of Rose Oaks Apartments from City's Affordable Housing Fund I138 Civil Service Entrance Examination: Custodian — Government Buildings IP9 Copy of press release: Mayor's Walk scheduled for September 7 IP10 Copy of press release: City Council Listening Post IP11 Copy of press release: Iowa City Gateway— Dubuque Street traffic changes for Hawkeye Football game days IP12 Copy of press release: Celebrate the Monarch Butterfly with a special event at the East Side Recycling Center IP13 Information from Senior Center: Ashton Applewhite Events DRAFT MINUTES IP14 Board of Appeals: August 1 IP15 Community Police Review Board: August 17 IP16 Planning and Zoning Commission: August 4 I _ i ®4 CITY COUNCIL INFORMATION PACKET CITY OF IOWA CITY www.icgov.org September 1, 2016 IN Council Tentative Meeting Schedule SEPTEMBER 5 WORK SESSIO I132 Work Session Aenda IP3 Pending City Coun it Work Session Topics MISCELLANEOUS IP4 Information from City Man er: Housing Trust Fun of Johnson County — FYI Annual Report I135 Memo from City Clerk: Unive ity of Iowa W IP6 Memo from City Clerk: KXIC Radi Show I137 Memo form Housing Authority Adm.: Updat Oaks Apartments from City's Afforda le o IPS Civil Service Entrance Examination: C odi IP9 Copy of press release: Mayor's Wal sched IP10 Copy of press release: City Coun I Listening IP11 Copy of press release: Iowa Ci Gateway — C Inspiration. on Transition Payment to Tenants of Rose using Fund an — Government Buildings ed for September 7 Street traffic changes for Hawkeye Football game days IP12 Copy of press release: Ce brate the Monarch Butter, Side Recycling Center IP13 Information from Seni Center: Ashton Applewhite Events DRAFT MINUTES IP14 Board of Ap als: August 1 IP15 Communi Police Review Board: August 17 IP16 Plannin and Zoning Commission: August 4 with a special event at the East r � -dr -•a.at� CITY OF IOWA CITY City Council Tentative Meeting Schedule IPI Subject to change Date Time Tuesday, September 6, 2016 5:00 PM 7:00 PM Formal Meeting Tuesday, September 20, 2016 5:00 PM Work Session 7:00 PM September 1, 2016 Meeting Location Work Session Emma J. Harvat Hall Joint Meeting Parks & Rec. Commission Formal Meeting Work Session Emma J. Harvat Hall Formal Meeting Tuesday, October 4, 2016 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, October 18, 2016 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Monday, October 24, 2016 4:00 PM Reception Johnson County Health 4:30 PM Joint Entities Meeting Human Services Bldg. Tuesday, November 1, 2016 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, November 15, 2016 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, December 6, 2016 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, December 20, 2016 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, January 3, 2017 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, January 17, 2017 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting IP2 I r Ott mlirs CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (3 19) 356-5000 (319) 356-5009 FAX www.icgov.org City Council Work Session Agenda Tuesday, September 6, 2016 Emma J. Harvat Hall - City Hall 5:00 PM Joint Meeting with Parks and Recreation Commission 1. Neighborhood Parks Project Update 2. Planning Projects o East Side Sports Complex Master Plan o Lower City Park Master Plan o Hickory Hill Park Master Plan o Riverfront Crossings — Phase 1 Park & Wetland Development 3. Upcoming Planning Efforts o Park Master Plan and ADA Accessibility Review o Natural Areas Management Plan o Tree Inventory • Questions from Council re Agenda Items • Appointments to Boards and Commissions [Agenda # 10] • Information Packet Discussion [August 18, August 25, September 1] • Council Time • Meeting Schedule • Pending Work Session Topics [IP # 3 Info Packet of 9/1] • Upcoming Community Events/Council Invitations Cin of IOWA Corr UNESCO OW OF UIERANRE PENDING CITY COUNCIL WORK SESSION TOPICS September 1, 2016 September 20, 2016 1. Discuss Affordable Housing Action Plan and provide staff direction on various recommendations Strategic Plan / Budget Related Topics: I . Consider amending the City's Annexation Policy to require the provision of affordable housing in new residential/mixed-use areas (September) 2. Provide timely and appropriate input on the ICCSD's planned 2017 bond referendum 3. Significantly improve the Council and staff's ability to engage with diverse populations on complex or controversial topics 4. Set a substantive and achievable goal for reducing city-wide carbon emissions by 2030, and create an ad- hoc climate change task force, potentially under an umbrella STAR Communities committee, to devise a cost-effective strategy for achieving the goal. 5. Identify and implement an achievable goal to reduce disproportionality in arrests 6. Identify a substantive and achievable goal for the provision of affordable housing in Iowa City and implement strategies to achieve this goal (September) 7. Determine scope of Council identified on/off street parking study 8. Determine scope of Council identified housing market analysis of core neighborhoods 9. Determine scope of Council identified complete streets study 10. Determine use of affordable housing funds resulting from the sale of the Court / Linn property (September) Other Topics: 11. Discuss marijuana policies and potential legislative advocacy positions 12. Review the Child Data Snapshot (11'2 2/18) and discuss related strategies with local stakeholders 13. Discuss creation of an ad-hoc committee on social justice and racial equity 14. Continue 8/16 discussion on future actions concerning downtown development YM' r ol iia p.;M �F Y ^Y. X r ol iia p.;M F ------East Side Sports x Com I e . p �a NMI M—,4 :s 'ry'71 -�... �+.(Y`Y' F x7 �. a, i,vrtxi, .rA d. a 4 rfr-"i y« ^v ""'t,.' �, �X �"fEv v ��{v'tmrj�k.jldttitiwr �+b `. 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I. _— —.--- _—__.—.. HP ° m vn� LP ml s.e.mKwewr � ' CITY of Iowa City 49► iuwa cry ams M1I Est a Side Sports I Complex o r ' � i wpm maim _ I Base Map W 17joa� rAN& 11 `4_ © L1.0 • Kick-off and programming • Stakeholder Meetings (1-4) CO4y������; 3je�� nline Engagement Th,,IIF; iri Staff Workshops Focus Group with Parks, Progrornruing, Marketing ondAdrninistrotron Staff A staff workshop with Parks, Programming, Marketing and Administration Staff gave a more in-depth hook at the staff perceptions, goals, concerns, practical obstacles, opportunities, and priorities. Stakeholder Focus Group Meetings Individuol and smaligroup discussions were held with key stakeholders to solicit input regarding current use, needs. and trends. Specific interest groups, or stakeholders, relevant to Iowa City Parks and Recreation were invited to participate in small group int rrviewsand meetings. The meetings were held at the Rotxrt A. Lee Community PeCrealion Center. These groups, facilitated independently of one anot hei, wero x k -d a series of questions about their goals, objectives, desires, and hopes ford eve o:m),,int of the Eastside Sports Cornplex and how their organization could be Impataerd by wch,The following stakeholder groups were invited to for input. • Regina Catholic High School West High School City High School Diamond Dreams (Baseball) Red Zone Football Acaderny (Football) Iowa City Alliance (Soccer) Iowa City Boys Baseball Additional City Departments: Public Works Parks and Recreation Economic Development Planning & Development Neighborhood Services Transit • Iowa City/CorallvilleChamberofCon- merce • Iowa Department of Transportation online stakeholder focus groups community rneetings Adk staff workshops CONNECT: NEEDS ASSESSMENT EAST SIDE SPORTS COMPLEX MASTER PLAN Online Engagement Iowa City residents had the opportunity to share their thoughts and ideas for the next five years at hupsWrrysidewak corn/organizations/iowa-city-east-side-sports-complex, an interactive online community engagement portal. "`Phis would be a wonderful addition to the east side of Iowa City. .Lefs build this area bark up and bring; more businesses into Iowa City' If done right this complex could bring great revenue and jobs into Iowa City." SITE 0 � 0 STATSs 13,978 1,165 55-80 pageviews responses participants EAST SIUE SFOF'S CJMFLE) h1A3TER FLAN Whatprimaryuses should beprovided atthe What secondary uses should be provided at East Side Sports Complex (Select the three the East Side Sports Complex (Select the five most important to your household)? most important to your household)? H N rr Tr ,I bnwbnll 7 +r . a rrr,g C—jc. .. Sa{IhaI 11 � ccr Ruanag'rrails ' Fmss Loop .v sa � Biking 1 Mudk-purppo Trail Shears to t7 - oygrounds ?a sand VclJcyboll io�� Splash pod !Spray Park 93 F 1 aJ - Natural Areas 18 Lacross 5 - rugby Flexible Open Lawn u n Act I Mountain Biking .. Miracle Field (Spacial Recreation ArrenNes) IQ Skatol>ppna Events , Indoor Track y Fidlchall Running Track t Obstacle f Chollrnga Potxs loursc 1 � Rock Climbing Bocce 1O 1 � Volleyball t Nwseshoes ' 1 � Indoor Volleyball t Baggo 1 ■ Disc Goff I Bathrooms 1 1 Lllfimale Frisbee I Pitching Mounds and aullp.: nr. 1 1 Rughy fields are the most sought after amenity Out For secondary amenities, 57 respondents indicated of 84 survey submissions, respondents indicated that they would like to see a multiple trail types, they would like to see rugby, baseball, soccer, and playgrounds, & batting cages implemented at the football facilities implemented at the East Side Fast Side Sports Complex. Sports Complex_ How do you most often participate in athletic recreation? Participants 60 Drop-in uce at parks ane! school facilities is r'cervulianol programming through the Iowa City Parks and Rcervu6oc Department o Con,pctitivc programming through schools a ■ Competitive programming through clubs or private sports associations so) Most users either participate in athletic recreation competitively through private sports associations. Which of the following programs do you participate in (check all thatopply)? Participants 92 Youlh ! p,,,lopn,onku / lmlructionol Programming 10 Youlh Alhlolics ab Adel- Alhiutics Re Spatial kocrcotion a ■ Most users participate in youth athletics, youth/ developmentallinstructional programming and adult athletics. There is also a group of participants that participate in special recreation. CONNECT: NEEDS ASSESSMENT EAST SIDE SPORTS COMPLEX MASTER PLAN Comment and Idea Analysis In addition to polls and surveys, participants were able to provide comments and ideas related to parks, facilities, and programs. There were I 1 comments analyzed in this process. Users could provide comrxrents in add it! on totheir survey and poll submissions and / or answer open-ended questions posed on other areas of the site. Open ended questions posed over the one-month, period include Identify any other elements / ideas that are important to your household about thefuture development of the Last Side Sports Complex. Most comments were either proposals, including responses and seconding, or an accolade. Open ended responses: Responses to the Site Map: "Having coached baseball for the past 8years • "This would bea wonderful addition to the east (LCB& and City High Little Hawk Club), this side of Iowa City, Let's build this area back up and complex is so needed'With only full sized (60'6" bring more businesses Into Iowa Cityfl If done pitching/90'boses) baseball fields in Iowa City for 13 year and older kids to playon, it is amazing how right this complex could bring great revenue and hard itis to find fields toploy on!Pleasel!!" Jobs into Iowa City It is time to give Coralville a run for their money" "This East side location would be well suited to Little League baseball, so that the season does not get flooded out of lower City Park. Itis next to an Industrial area, which we also need to leave room to grow. The near neighborhood will also fend the accessibility for families to use rhe park, which has been the beauty of City Park for the many decades thatithas offeredsportsheids. Sandvolieybali seems like o good fit too." "This facility is very overdue. There arejust so many issues with City Park that something different is sorely needed. Thereare limited field sizes and such limited access to fields city wide that scheduling fields is one of the hardest things to do as a coach. Surrounding cities have bigger and nicer complexes while Iowa City lags behind in similar complexes. It would be nice to have a facility with several held size option where tournaments (a,, N, In4,'1ic, bring visitors tothecommunity. Please dork;,and 1 world chaflengeourmmrnunityleaders [o look even farther ahead and expand rhe plan to have more fields. Trust me, they will get used." "I would like to see a City High Baseball Complex." Identify onyotherelements/ideas that are important to your household about the future developmen t of the East Side Sports Complex. • "Il would be great to see some type of enclosed or covered walking track would be nice to have for winter months' "There is no indoor track available for cheap/free in the Iowa Cityarea. An indoor track would be much appreciatedr" "I have the some suggestion -- the east side needs an indoor track for walking and running." "Yes, on inside walking4ogging track is needed on the east side." 'AST Stfl[ c;nDRTS CC Yr ! 7, P1AST[R PLAN Input Meetings As part of the comi-nunity engagement Staff Workshop, Stakeholder Meetings, and Community Meeting Results Summary Detailed notes were recorded for each meeting with the items below being repeated and emphasized items process, 23 staff members, public, that indicate general consensus of group meeting part!cipants. stakeholders, school representatives, and community advocates met together in six different meetings to discuss the possibilities of the future at East Side Sports Complex. EAST SIDE SPORTS CDMPLE"n MASTER FLAN Important Approach Aspects: • SupportIocaItea msfirst • Provide flex ibiIityforall ages Share resources where possible • Provide safe access and pedestrian friendly access for Southeast residents • Blend with future neighborhood to the north Primary Site Elements: • Full size baseball • Cross country facilities • Indoor court/ turf space • Trails • Training features Secondary Site Elements: Concessions • Restrooms Shade Shelters • Adequate parking Drinking fountains • Will sustainable practices • Tournament ready facilities that consolidate the visitor experience • Act as a community and neighborhood park • Soccer Practice Fields • Football Practice/Game Fields • Sports Light! ng • Artificial Turf • Destination play experience Accommodate Special Rec Bus stop Sidewalks I oul hall protection r°i:tr'iro ,pan 1N�,nrrup a�,as [iiki rrl • Preliminary Program ram 9 • Design Alternatives • Refined Program �11' • Parking Stud - • • Master Pla us I'" 0deas Primary (6) Baseball (High School) (6) Baseball (Various) (5) Football (Flag 30x70) (1) Batting Cages / Warmup Space (1) Playground (1 mi) Trails (400-500) Parking Sports Lighting Stormwater Native La IV r urt Space? Secondary (1-2) Soccer / Rugby Overlay (2-4) Tennis (2-4) Volleyball (4-6) Shelters (11 SF d (1, ro.s Coni /finish line 1) I .:�ifiity and wayfinding system Artificial Turf working program 0 O � roam 0000% O O fi � oo O p % 0000 00 o p so.OG 'o O, a Ao ooW� r' 4� a � eo Z Q o Oq 0 0 5� p bf. v OG`J O O � - v^ ..x too a. . G N' Cb �r) � EnttY syos � e `i � C "VA.- Sports A. L -LA L V 1 Sports Complex Fr oP �•����� r � I �t I yebatt A�mb11'9 % fi¢W*&9puP III n�uuattn9 area �J \rya\\CWM1s R15ard�1310.as1`atba0 courts esl 1516 sva� tM firalnvaAiln9 esbfitness.tleatat 5 M1s< 9tWnA.amP otuM1sa� k Sv\asfi vaA'd rbas��unnln9 \la< seattn9, lnAW .npod ltlienNscuuM1s 8p 00000 6. 5ite1t9fiAn9 CD a Qo oE3 og0 0 �mkns O' b t2tK6fi 0pwuP w 1 al ^ J ,� . 8 atota\aR =00i Ex/,yntya �a Intemat �` \� � \\fie stt�turea bau c sF Preaon9 are oncepts Primary • (2) Baseball (350') • (4) Baseball (300') • (2) Baseball (275') • (2) Baseball (250') • Batting Cages / Warmup �3) pace • (6) Football (Flag 30x70) • (3) Soccer Full Size • (1) Soccer U-14 • (1) Playground • (3) Shelters • (2) Concession / Restroom Buildings • Future Indoor Allocation 90,000 SF) Secondary / Support • (1) Off -Leash Dog Run • (1) Cross Country w/ finish line • (1) Identity and wayfinding system • (+/-2 mi) Trails w/ fitness stations • Maintenance Building (1800 SF) • Artificial Turf at Soccer • (365-533) Parking • Sports Lighting (Soccer/ Baseball) • Stormwater Detention / bio-swales • Native Landscape vvo rk'i n g f -gram EAST SIDE SPORTS COMPLEX Iowa City, Iowa Sport Qty Players Coaches Officials /Staff Fans/ Player Fans Total People Cars Baseball / Softball 30 4 3 1 30 180 60 U12/ul4(9v9) 1 Baseball - High School 2 24 6 3 1 24 116 39 Baseball - Pony 4 24 6 3 1.5 36 282 94 Baseball - Bronco 2 24 6 1 2 48 162 54 Baseball - Little League / Pinto 2 24 6 1 2.5 60 187 62 Softball - Youth 0 24 1 6 3 1.5 36 1 0 0 Softball - Adult 024 2 2 1 24 0 0 Batting Cages 9 8 1 0 0 0 81 27 flip factor — — I — — — — 112 37 940 1 313 Soccer Football - Flag 6 28 4 3 2 56 558 186 U15/U19(11 vl 1) 3 30 4 3 1 30 180 60 U12/ul4(9v9) 1 26 6 2 1.5 39 65 22 U10 (7V7) 0 20 6 2 2 40 0 0 U8 (7V7) 0 16 6 2 2.5 40 0 0 U6(SV5) 0 14 6 1 3 42 0 0 flip factor -- -- -- -- -- -- 37 12 282 I 94 Football Football - Flag 6 28 4 3 2 56 558 186 Football -Tackle Youth 0 36 6 3 2.5 90 0 0 Football - Tackle Competitive- Stadium 0 48 8 5 4 192 0 0 flip factor -- -- -- -- -- -- 84 28 642 I 214 parking People /Car 3 Flip Factor 15% ©�©mama ©�©mama ©�©mama ©®©®©®tea ©®tea©®tea ©®tea©®tea �a�a©oma �a�a©oma �a�a�®tea parking Court Sports Qty Visitors -- Staff Fans/ Player Fans Total People Cars Tennis 0 4 0 0 0.5 2 0 0 Pickleball 0 4 0 0 0 0 0 0 Volleyball 0 8 0 0 0.5 4 0 0 Basketball - Full 0 10 0 0 1 10 0 0 Basketball - Half 0 6 0 0 1 6 0 0 00� General Activities Qty Visitors -- Staff Fans/ Player Fans Total People Cars shelter - small 3 12 0 0 0 0 36 12 shelter - large 2 40 0 0 0 0 80 27 playground 1 40 0 0 1.5 60 102 34 splash pad 0 80 0 1 1.5 120 0 0 passive use 1 40 0 0 0 0 40 13 camps /school groups 0 30 0 10 0 0 0 258 1 86 Perm Temp Total Parking Provided (WEST) 185 60 M33 Parking Provided (EAST) 180 108 Total Parking Provided M�M�M�M� ©aMaMaMa ©aMaMaMa ©a©a©a©a ©a©a©a©a ©a©a©a©a ©a©a©a©a ©a©a©a©a ©a©a©a©a SP SU FA Wl Surplus (Deficit) (174) 40 134 112 447 park'ing MaintenanceNeighborhood Building connection 20'e W' _l (3) Loose Material r Q 0(,j Storage Bays Group Staging Area _GAO Open Lawn _ 300 w/Shade Trees East Parking GF Drop-off at Baseball, (185 Varking5parns (60)Over0c'w sland8m sm Ac, 21 F L l,i, ,,r' to, Baseball Zone 300' tAI Sn0'Helds �tl} :t; 350'Fi olds ifii Lim ng Cages - _ spoos Lighting Loop TraiI(W) reA aAmenitias 3/4mlie n r d Spectator Zones Fitness Ssidons S Core Area Concessions Re5II0p(n5 Championship Plaza Destination Playground Nature Node Interpretive station Shelter / Gathering Plaza 01, East Side Sports Complex Flag Football / Multi-purpose Zone Dog Run in) 91240' Football Fields —'--.SAC ort (Full Sim Socced Shelter/Grimenne Plaza Central Shelter/Plaza Water source Neig hborhotf1 Shelter/Plaza Fell mrtr 1:111 Ce Neighborhood Connection � shade Tree typ. a Stormwater Soccer /Future r Athletic Building �O�aO41 Detention Area +h 95.0005F Allocation �jF - Native planting /Owd pa/ys,- - Interprenvesigns ///lPrSrdte °j7 -- Site Monument Sign MasterPla''n"''' Loop Trail (NE) 4 � rz mite m R F I ores Stations H Baseball Zone —1 (2j250'/IL`275'Piel ds _ — IBI Boning Cages Concession / nestzoom Sports Lighting Psn ,•' Improved Spectator Zones (�. 1 Entry Gateway East Parking T " . Drop-off at&aseball, S. x.rc and Future building 1001 Parking Spaces 1,81 Overflow kl � a1 Rlmswales �3 i - - 2.EntrySigns C1�� "Ydw Lghting Soccer Zone lCn S V'.W11 wItt " lied 51 ons gl1 1y Cenral Bleacher Area Spatauphting.typ. Loop Trail (SE) Is,�-y /z mile rw^a/ Fitness Stations Stormwater Soccer /Future r Athletic Building �O�aO41 Detention Area +h 95.0005F Allocation �jF - Native planting /Owd pa/ys,- - Interprenvesigns ///lPrSrdte °j7 -- Site Monument Sign MasterPla''n"''' 40 rN r U 4W East Side Sports Complex Core Strength d G' 01 East Side Sports Complex Core Strength Sports Complex Agility r U _re 4io Me Me °k", ( `,nIll �dt'w - �w►r� �► L Me J Am r' i ..yN r. -%yY • . - til".. _T ..r.. H.��. .. !' �4 y J Am _—_ �^ d _ <<. Am 0 w �n 'r s rvik� .,. a' . 0 d6°y'.. ice_ �l •• -... � b�- '� �_�� Y it 'tit 174- 1 ^� tit VSs �'�.sl;�� 1`t�"► lko s � y. 0 G' 01 East Side Sports Complex Spine G' 01 East Side Sports Complex Spine 00, East Side Sports Complex Spine G' )00 East Side Sports Complex Spine d el, 100. East Side Sports Complex Making It Happen Maintenance Building 2o'x eg' (3) Loose Material Storage Bays N'eighborhovd Connection 14) colt/ NFNS Fields Group Staging (2) NCAA /MLB Fields Area (61 Batting Cages open Lawn Startsl.ighting w! Shade Trees Core Area A reenines East Parking Improved Spectator Zones Drop-aff at Baseball, (185) Parking Spaces I/2 mile t60)ouerFlnw Island File.I,, Fitness Stations R1 Entry Signs 'a Lighting G Baseball Zone -1 14) colt/ NFNS Fields i (2) NCAA /MLB Fields ` (61 Batting Cages -, Startsl.ighting LobpTrail (W) Core Area A reenines 314 mile Improved Spectator Zones Fltness Stationst Core Area I/2 mile re"ar o e, Fitness Stations Championship Plaza Destination Playground Nature Node Interpretive station Shelter/Gathering Plaza ® Phase) Phase II . Phase III Op East Side Sports Complex Phase) Neighborhood Connection a G I�ar� d Neighborhood Connection Shade Tree [yp. Q13 Loop Trail (NE) ll! I/2 mile � Fitness Stations Baseball Zone Phase II (4) Pony Fields c) Batting Cages ti Canceesion / Feu oom Sports Lighting 5pectarorZones r•Improved . €.try Gateway ---- ---- East Parking Drop -off.,t Baseball, Soccer, and Future building t. (IaOj Parkwg5paces ' LIOB) Overflow } Island Bio-swales - (zJ (2) Entry Signs '- -- lighting Soccer Zone IT Synthetic turf Fields Cl) U14 Natural Field 5pnro Lighting Phase III Central Bleacher Area Sports Lighting, Lyp. Flag Footballl r. , Loop Trail (SE) Multi-purpose 112 mile Zone Dog Rung .: , Fitness Stations (6) 90'X 24C'Footbad Fields ar- I SAC Shelter / Gathering Plaza 2 al S eineeoccerl . , STO rfn Wtiter central Shelter/Plaza Water Source SOCCer/Eutta '. Nelgnnorho�d sneher/Plaza Perimeter Fence 10) Detention Detention Area Athletic Building D ,/. 14 AC/FT +1.95xi Allocation Native planting Interpretive signs S d �h%Stare A�7 - Site Monument Sign Rd;�wdy r 11 YL,L-- • r w II Phasing Construction Costs Unphased Project r Phase I Phase II Phase III Contracting and General Requirements 1 LS $ 865,264 $ 510,505 $ 285,537 $ 69,221 Site Clearing, Removals, Earthwork, Utilities 1 LS $ 851,699 $ 647,444 $ 155,252 $ 49,002 Parking and Pavement 1 LS $ 1,573,683 $ 769,707 $ 794,864 $ 9,112 Furniture & Signs 1 LS $ 280,500 $ 135,960 $ 90,520 $ 54,020 Core Areas 1 LS $ 557,145 $ 503,145 $ 54,000 $ - Dog Run 1 LS $ 62,833 $ - $ 62,833 $ - Baseball Fields 1 LS $ 3,608,466 $ 2,257,459 $ 1,351,007 $ - Buildings/Shelters 1 LS $ 1,067,000 $ 639,000 $ 428,000 $ - Soccer Fields & Football Fields 1 LS $ 500,000 $ - $ - $ 500,000 Plantings and Shoreline 1 LS $ 1,112,714 $ 763,065 $ 230,913 $ 118,736 Construction Costs Subtotal: $ 10,479,303J $ 6,226,285 $ 3,452,926 $ 800,092 Other Project Costs design contingency (%) 1 LS 5.0% $ 523,965 $ 311,314 $ 172,646 $ 40,005 bid contingency (%) 1 LS 5.0% $ 523,965 $ 311,314 $ 172,646 $ 40,005 construction contingency (%) 1 LS 5.0% $ 523,965 $ 311,314 $ 172,646 $ 40,005 escalation (1 /3/5 ears) 1 LS 2.0% $ 209,586 $ 124,526 $ 207,176 $ 80,009 Subtotal: $ 1,781,481 J $ 1,058,468 $ 725,115 $ 200,023 design & engineering services 1 LS 12.5% $ 1,309,913 $ 778,286 $ 431,616 $ 100,011 construction phase services 1 LS 2.5% $ 261,983 $ 155,657 $ 86,323 $ 20,002 Subtotal: $ 1,571,8951 $ 933,943 1 $ 517,939 1 $ 120,014 Other Project Costs Subtotal:1 $ 3,353,377 $ 1,992,411 $ 1,243,053 1 $ 320,037 Total Project Cost TOTAL PROJECT BUDGET: $ 13,832,680 1 $ 8,218,696 1 $ 4,695,980 1 $ 1,120,128 all 10, East Side Sports Complex Phasing Questions Thank you! YM' r ol iia p.;M �F Y ^Y. X r ol iia p.;M Lower City Park Masterplan Report 11kk CITY OF IOWA CITY June 2016 Acknowledgments: Parks and Recreation Commission Suzanne Bentler Larry Brown Clayton Claussen Maggie Elliot Wayne Fett Cara Hamann Lucie Laurian Paul Roesler Joe Yonker Staff Steering Committee Juli Seydell Johnson- Director of Parks & Recreation Geoff Fruin-Assistant City Manager Zac Hall- Parks Superintendent Chad Dyson- Recreation Superintendent Commissioned by: City of Iowa City Parks and Recreation Department i r 1 CITY OF IOWA CITY Design Team: Confluence Pros Consulting Shoemaker Haaland HBK Engineering conFL EnCE pros;,';-Shoemaker�� consul ting H a a l a n d ENWIVEERING TABLE OF CONTENTS Project introduction 01 A brief introduction of the park and masterplan goals Project Approach / Design Process 03 Description of the team's scope and objectives Executive Summary 05 Concisely summarizes the masterplan description Park History 08 Explores the park's history and cultural significance 14 Inventory & Analysis Statistics and photographs of current conditions S480Proposed Park Amenities 18 Precedent images of proposed elements Public Engagement 25 Public input summary Watershed Analysis Vf30 Iowa River data and elevation analysis 35 Needs Assessment / Demographic Profile Recreation trends and local population analysis Master Pian 40 Detailed description of the masterplan design Appendix 57 Graphics, public input results Founded in 1906 along the Iowa River, City Park has been a popular and well -loved recreational centerpiece in the Iowa City community for decades. In recent years, however, flooding has impacted Lower City Park and its operations. Since 2008, flooding has resulted in park closures for a total of six months during peak times and resulted in approximately $1.6 million of damage and lost revenues. M 4 2015 Aerial view of Lower City Park from the northeast View of Lower City Park from North Dubuque Street 1 Project Introduction Project Limits The impacts of Hooding upon the park and park availability were, at least in part, the impetus for the City's commissioning of a new park master plan. This comprehensive citizen -driven plan and associated opinions of probable cost for Lower City Park is intended to guide future development, redevelopment and enhancements of the existing park for the next ten years with a focus on flood resiliency; trails; programs and services. Implementation of the master plan will revitalize the park and enable it to continue as a favorite passive and active recreational and social gathering area that provides access and visual connection to the Iowa River. b "a 2008 Flood water over road near park entrance 2008 Flood Imagery Project Introduction 2 Project Approach/Design Process Working closely with city staff, the design team worked to provide a transparent and open design process. With a focus on collaboration, the team engaged stakeholders and the public to generate and incorporate the best ideas, engender community support and foster excitement. The design team approach involved a three step process During the initial stages of the project, the design team, working with the City Advisory Committee, consisting of The city's project manager and key City Parks and Recreation staff, facilitated efforts to define goals and vision for the Lower City Park master plan. These goals informed the process and ultimately the park master plan concept. With a definitive understanding of the city's vision and goals for the project, the design team embarked on a research and information gatherings phase. This included gathering all base map data, relevant flood data and imagery, research on both physical and hydrological park history, site visits and analysis, and site photo documentation. As part of our efforts, we conducted a review of all flood mitigation and recovery efforts undertaken by the city, to better understand the vulnerabilities of the existing facilities and infrastructure, noting problematic areas and issues. Because recreation programs and services are the backbone of park and recreation agencies, we provided a demographic overview and analysis on national and local recreational trends as well as a needs assessment and program plan to better understand Iowa City's recreation and program opportunities and services. As a result, we were able to identify the characteristics, preferences and specific needs of Iowa City residents in relation to parks and recreation activities in Lower City Park. Key stakeholder interviews provided the design team greater insight on their current usage, needs and desires of these important park users. Discussions revealed how the current periodic flooding affects their programs usage and revenue and gave us better understanding of challenges they face. 3 Project Approach/Design Process Presentation of Concept Plans Equipped with a clear vision, gathered research and data, the planning team prepared a series of conceptual diagrams and illustrations that addressed both improvements required to improve flood resiliency and proposed amenities which will further enhance the existing park system. The planning team worked in conjunction with the City Advisory Committee to solicit their input and discuss additional opportunities. Advisory Committee recommended refinements were incorporated into a plan for the Parks and Recreation Commission and public open house presentation. The planning team facilitated a public meeting to engage the stakeholders in a meaningful dialog about future Lower City Park development and to gather feedback on the proposed concept plan. This public open house provided an opportunity for public input on preferences and desired elements using a variety of methods including electronic image preference polling as well as a more traditional dot exercise, comment cards and individual discussion with participants. This outreach and incorporation of master plan input at that early stage serves to instill a sense of "authorship" which will lead to continued support for future funding, park improvements and maintenance and creates long term advocates for Lower City Park. Conceptual Design Finalization In response to the public engagement, and under the guidance of the Advisory Committee, the planning team developed a final master plan and supporting 3D imagery to illustrate concepts such as the festival lawn and Riverside Theater area. A phasing plan was developed to illustrate potential construction sequencing and to facilitate planning and Capital Improvements Plan budgeting. Planned maintenance levels were also identified throughout the project area and vetted through key city staff to assist with operations and maintenance planning. Final master plan documents were presented to the Parks and Recreation Commission for their approval and recommendation to the City Council. Panorama of ponds and hillside to Upper City Park Project Approach/Design Process 4 Executive Summary Lower City Park's adjacency to the river is both and asset and a challenge. With a recent increase in frequency of large scale flooding events, the City is looking for opportunities to provide flood resiliency, while maintaining the park's natural assets and connection to the river. The primary vision for Lower City Park is driven by this flood resiliency effort but additionally shaped through collaborative input of city staff, citizen and stakeholder input. The park carries a colorful history and its traditions are held very dear to many Iowa City Citizens. This was an important factor in determining which amenities, programs and enhancements should remain or be included in the final plan. Obtaining the background and history of the park, gathering other base maps, data, flood research and previous planning efforts, was critical in developing an understanding of existing infrastructure, limitations and opportunities. Stakeholder meetings and public input prioritized efforts and provided focus and insight into the favored current and potential park uses. Among the many goals identified, three primary themes surfaced: Flood resiliency Connection to the river Preserving the historic and traditional Lower City Park uses The final master plan concept successfully addresses these three important goals while also further enhancing the park through additional amenities and revenue generators. Aerial view of Lower City Park from the east 5 Executive Summary The new master plan concept maintains all of the current park activities, but reorganizes many of the primary amenities. These activities are grouped together with the more active recreational uses at the west end of the park, passive park and playground activities in the center and an enhanced Riverside Theater area and event space at the east end. This enhanced event space includes a new festival stage, concessions and grand festival lawn designed to hold a variety of events. In addition, existing ponds whose direct connection to the river previously allowed flooding to occur deep within the park, are removed and replaced with an enhanced wetland fishing pond near the river's edge. A newly realigned and elevated road meanders through park providing a reduced flood risk for those amenities behind it. This road and much of the region to the south, is above the "nuisance flooding" elevation. As such, the smaller more typical yearly or bi-yearly floods that currently cut off park access would not affect the more active park spaces and associated parking, such as the ball fields, amusement park, adventure play zone, tennis courts, Riverside Theater and the festival lawn. This allows the recreational activities, leagues and events to continue consistently, without disruption, keeping this park vibrant, active and generating revenue. Additional park amenities include bocce and horseshoe courts, ice loop, trails, pedestrian bridge, relocated boat ramp and parking, fitness zones and large enclosed shelter. Small flood resilient shelters are scattered throughout the park near the river and trails. Native plantings armor the river's edge and vegetated depressions are strategically located to manage sand and silt deposit from flooding events, minimizing the expense of flood cleanup. An adventure play zone and trail located on the south hillside provide a convenient and highly desired pedestrian connection between Upper and Lower City Park. b y I r f-iCdFIPt$4kF1Ck ; _"`.....a _ . . j e Lower CRY Park Master Plan Do, Youth Baseball Fields 4-WE&2-Z/5' ® Concession Building - S0'x50' OReloceted Maintenance Facility O Traditional Playground - All Ages ORebrated Tennis Courts 0 FRress Station Zones OAmusement Ride Area ce adventure Play Shop & Concessions RMroft Existing Enclosed Shelter OAdventure Play Zone to Riversttle Theater tt Great Lawn/ FeRival Grounds Q Festival stage to Shelter, Concession, antl Restroom Building GExisting Shelter, Concession. antl Reshoom Building 5ADA accessible path M Upper City Park to Shelter & Boathouse Q1T Enhanced Wetland & Fishing Pond to Wedand Yrewirg Pavilion to Petlastrian Bridge O10' Wide SharedwePats Approximately 15,6011 LF OMown Grass Nature Path O Vegetated Flood Management Swaku OOpen Lawn Area for Event ® Relocated large Open Shelter © Ice Loop - Approx 1,900 LF ® Flootl-resilient Shelters © lage Enclosed Shelter ® Nature -themed Play Area OHorseshoe Pits and Bocce Ball Courts ® Boat Ramp and PaMng Lower City Park Master Plan Executive Summary This page intentionally left blank Early Park History City Park was established in 1906 after the City of Iowa City acquired the property from Euclid and Mary Terrell Sanders, two of the earliest settlers in Johnson County. The original park contained 78 acres but various donations and acquisitions over the years eventually brought the park to its current 107.3 acres. Shortly after its establishment, a three span high truss bridge was constructed over the Iowa River giving the Iowa City community direct access to City Park. Terrell Flour Mill and Dam 1930's Aerial Originai rarK Roaa Bnage Park History 8 River Realignment History 1950's Aerial By the early 1940's bank erosion along Dubuque Street was deemed problematic enough that the Works Project Administration (WPA), moved the Iowa River channel through City Park to improve the erosion issue at the bend of the river and "beautify" the area. The old channel was filled in and the island eliminated. �� '•�� fit � ,�;.i _ lh Ice Skating on Iowa River 9 Park History rTM. 1950's Aerial By the early 1940's bank erosion along Dubuque Street was deemed problematic enough that the Works Project Administration (WPA), moved the Iowa River channel through City Park to improve the erosion issue at the bend of the river and "beautify" the area. The old channel was filled in and the island eliminated. �� '•�� fit � ,�;.i _ lh Ice Skating on Iowa River 9 Park History 'Early Days' Photographs Visitors sitting along water's edge 'Iowa City Zoo' Photographs ., :..,.._.. IOWA Article about Zoo 'Park Events' Photographs May -Day Celebration M Pedestrian Bridge in City Park Iowa City Zoo Map Jousting Tournament Park History 10 1960's Aerial 1970's Aerial 2006 Aerial 11 Park History Pastoral Park History Throughout the first half century, Lower City Park functioned as a well -loved passive recreational space serving as picnic grounds for canoers and swimmers. City Park Zoo was introduced in the 1940's and throughout its history housed a prairie dog village and various animals such as monkeys, bears, lions, buffalo, fox and deer. The zoo was phased out in the 1970's starting with the larger more exotic animals and eventually altogether when it became too expensive to maintain. Amusement park rides were introduced in circa 1950 and have since remained a fixture at the park. Programmed Park History In the 1970's, the park slowly transitioned into more of an active recreational space with the eventual addition of the ball fields, tennis courts and play equipment. Iowa City Little League and other baseball groups practice and still play regularly on the fields. Bocce ball, horse shoes and fishing at the ponds became popular park activities and have remained as part of the park's available recreational choices. Riverside Festival Theater In 2000 a newly constructed Riverside Festival Stage, held its first performance in Lower City Park. Built to hold performances and the annual summer Shakespeare Festival, it has remained, surviving the flood of 2008. Smaller floods in recent years have impacted parking and access to the facility and caused relocation of many performances. .. 'M�f..�rynA�15iYJ •J �y u •r J , A l p- � r � Winter in City Park Lower City Park, Past and Present City Park Log Cabins During its early years, City Park was the primary park and the recreational focal point of the city. The park quickly became the location for various gatherings, events and theatrical productions. A pedestrian bridge, various shelters and a Gazebo were also constructed. Over the course of the last century, Lower City Park has shifted from passive use, to more active recreational use. While still highly cherished, its position and prominence within the city's park system has lessened over the course of the park's history as additional Iowa City neighborhood parks were implemented. Swimming Dcsk.,j7 lc-�wa River i s& Maintaining the Skating Ice Gazebo with Birch Columns and Railing Iowa City Regatta, Lower City Park on Left Park History 12 This page intentionally left blank Inventory and Analysis Lower City Park Inventory • 88 Acres • 8 Open-air Shelters w Grills & Electrical Service • 2 Enclosed Shelters • Riverside Theater 11,400 linear feet of Trails (2.15 Miles) 2 Playgrounds 2 Fishing Ponds Amusement/Carnival Rides • 6 Tennis Courts • Half -court Basketball • 4 Bocce ball courts • 12 Horse Shoe Pits • 1 Sand Volleyball Court • Angel of Hope Memorial / Sculpture Boat Ramp to Iowa River • 3 Restrooms • 5 Drinking Fountains Lower City Park tennis courts 2015 Aerial view of Lower City Park from the northeast Inventory and Analysis 14 Current Park Facilities Baseball Clubhouse Riverside Theater at City Park Large Open Shelter 15 Inventory and Analysis Theater Seating ;7N -r ti Large Shelter Seating I NOVA This page intentionally left blank Proposed Park Amenities ** The following are precedent images used for reference and may not have been produced by Confluence. Adventure Play & Ropes Courses Active recreation elements like adventure play and ropes courses require people to interact with their surroundings in new and exciting ways. In order to get across the finish line, one may have to climb over logs, hug their way around trees, crawl under obstacles or slide down hills. Engaging with natural features provides the opportunity for people to learn about the outdoors. In addition to providing a unique and exhilarating draw to Lower City Park, these activities utilize existing topography and vegetation at the park to engage and educate users of all ages. Proposed Park Amenities 18 ��� "�4A +x w f I Nature Play Nature Play provides a unique, creative and challenging way to connect kids with nature and the outdoors. A nature centered playground will provide Lower City Park with this valuable opportunity for users to play, learn and thrive. a Proposed Park Amenities 20 21 Proposed Park Amenities \OP\\ .,m¥ - ± 21 Proposed Park Amenities Traditional Play Structures Traditional play structures will provide a wide variety of active play opportunities for children to engage in physical movement, improve motor skills, and socialize. 119 Proposed Park Amenities 22 Fitness Stations Outdoor Fitness Stations strategically located in the park will promote and provide affordable physical fitness opportunities to all, creating a unique and enjoyable environment for exercise while improving community wellness. QMN ORANGE 4 wmho- I..EwpEl WKUkW Meln�pYp M6Adal aE..»md ...a.,o.P• ED RM i. Wam I.heAdU G.a.. 5.aw�n. habwvaa ub b*. aad4v.m Ee lalyaW dE. mw26., i w X � I r rr r 23 Proposed Park Amenities Traditional Shelters Traditional shelters will be added to coordinate with and supplement the current facilities in the park. Proposed Park Amenities 24 Public Engagement Public input for the project was collected through a variety of methods. The planning team met individually with various stakeholder groups to gather feedback specific to their interests and use of the park. The Parks and Recreation Commission Members were given the opportunity to weigh-in on the selection and location of various amenities in the concept plan at their regular meeting and at the public open house. During the public open house, participants performed a "dot" exercise where they were asked to select their preferred activities from a library of images. A summary of the most popular images is shown on the facing page. After selecting their preferred imagery, participants were then asked to locate their preferred image with a corresponding numbered dot on a plan graphic. An example board of this exercise is shown below. A complete collection of the public's preferencing exercise results is provided in the appendix of this document. Preferred plan with features located during the public input process 25 Public Engagement L;fvolleyball Court - i, n Moor Exercise = 7 W. Bocce B 40 = 6 r M L Y Skale 5'�r� 0=9 O'i Amusement Rides 1�=7 60. root Golf 0 = 2 Public Engagement 26 As an additional method for gaining feedback on park amenities, a preferencing exercise using electronic key pad polling was used. This method displays images on the screen and allows voting and immediate corresponding results. One portion of the exercise allowed the public to rate individual images for their preference to include in the park. Two example images and results from the exercise are shown below. Please rank your desire to include the pictured amenity on a scale of 1 to 5, where 1 is least desired and 5 is most desirable. CITY PARK TRAIN 6% 2 Might be nice. 169 d: t`Ilf 0 a fot! 50% 5. Must have it! COnFL EnCE Please rank your desire to include the pictured amenity on a scale of 1 to 5, where 1 is least desired and 5 is most desirable. 12% 2. Might be nice. 9% 4. 1 tike it a lot! 2.6% 5. Must have it' COf1FL EnCE 27 Public Engagement In the other portion of the electronic polling exercise, three images depicting different amenities or features were shown and the public was asked to select their favorite of the three. See example results below, complete electronic polling results can be found in the appendix. A. Green, Haus 63% B. Nature Center/Interpretive Center -- Rental Space 16%C. Warming Hut 49%., A. Foot Golf 65% B. Outdoor Exercise Circuit 16%C. Skate Park Public Engagement 28 s,. Public Engagement 28 This page intentionally left blank Watershed Analysis Lower City Park experiences flooding on an almost yearly basis from the Iowa River. Relatively low topography across much of the site reduces the park's flood resiliency and requires the park to close on a regular basis due to high water. This is especially evident during larger scale flood events where the park is closed off for longer periods (as shown in images below after the flood in 2008). Regular closing of the park reduces the public's access to its facilities while the cost of recovery from flood events is a potentially preventable financial burden shouldered by the City. .r .,,i��1lN1R • Watershed Analysis 30 L .r .,,i��1lN1R • Watershed Analysis 30 Degrees of Flooding 31 Watershed Analysis Nuisance Flooding This flooding occurs when the Corps of Engineers releases water from Coralville Lake at a rate of 10,000 cfs or higher, resulting in inundation of low-lying park lands, as seen in the picture to the left. Moderate Flooding A release rate up to 18,000 cis will result in more moderate flooding. In the past, these types of floods would cut off access to the park and create headaches for the City and park users. The proposed masterplan will make the park flood resilient to these types of floods. Major Flooding As seen in 2008, Majorflooding will occur when the Coralville Lake releases from it's overflow or when the release rate exceeds 18,000 cfs. On the next page you will find graphs that indicate the frequency of such events are rare. Release Rate Graph This graph illustrates the river's elevation at Lower City Park when the Coralville Lake was being released at different rates from 2008 through 2015. This hydraulic data informed the master plan by providing the design team conditions necessary to create a design that will keep the park protected during the majority of flooding events, with.. the exception of the 2008 anomaly. Approximate Iowa River Level at City Park 661C r 49� i. w AL —Cew.W.w Endcf La ,Q..y Pxf Lar rCKVPark kfehr Flvod levels keBIr110tlY1B Fbod levels llv,mel Vhfxlevels Watershed Analysis 32 Flood Frequency Graph The red, yellow, and green colors correlate to the colors on the Release Rate Graph on the previous page. As you can see, the frequency in the major flood events is rather rare over the last 10 years; with 2008 being the most devastating flood of recent memory. While there are spikes into the red with less severe recent floods, the proposed masterplan is currently designed to protect a majority of the park from those floods, until release rates reach 24,000 cls. wam moo awm a000 amo u000 +mw Iowa River Flow at Iowa CRy 2008 Through 2015 I � �1y aa�me +v.w. vnv® Mlm. unw vnvu vnui. vn.n. 33 Watershed Analysis Existing Elevation Diagram M i g6r•< Proposed Elevation Diagram C <606 C637 -NO C 64V N9iN N}N1 O ""50 6666" O65}658 O660-666 O 66}619 ® 66}6BB IMNa6es 653686 Watershed Analysis 34 637-0 0 w1' •.I:�..� C.�. wswl "B -No 655-6,59 66aBw 65S61B ` - ... 080-584 65}689 C <606 C637 -NO C 64V N9iN N}N1 O ""50 6666" O65}658 O660-666 O 66}619 ® 66}6BB IMNa6es 653686 Watershed Analysis 34 Needs Assessment & Demographic Profile Introduction As part of the needs assessment and master planning process, Confluence and PROS Consulting conducted stakeholder interviews, public meetings, and stakeholder/public surveys. This information compiled with demographic and local trend findings gave us a better understanding of the characteristics, preferences, and specific needs of Iowa City residents in relation to parks and recreation activities in Lower City Park. This summary and assessment of needs is intended to help inform the program for the master planning of the site. It reviews the local demographic profile, local market trends, and community input findings. Demographic Profile Iowa City is composed of an estimated 70,770 residents, with 49.1 % being between the ages of 18 and 34 years old. This percentage is larger than most American communities, assumed to be a consequence of the city being home to the student population of the University of Iowa. This age segment tends to be very active and fitness oriented. Activities such as jogging, biking, and high impact aerobics are common for this younger population. It is also very important that the Parks and Recreation Department be mindful when pricing programs and events, keeping certain opportunities affordable to this segment when possible. Despite the city's young population, the community is projected to experience an aging trend as the 65+ age segment grows to represent just over 14% of the City's total population by 2030. It is important that the Department not neglect this growing senior population when creating new programs and facilities. Some recent national trends that are rather popular with the active older adult population included increases in participation for walking for fitness, outdoor low -impact aerobics, and attending special events. POPULATION BY AGE SEGMEN 45-54 55-64 ■ 65+ 2010 201 2020 2025 2030 CENSUS ESTIMATE PROJECTION PROJECTION PROJECTION 35 Needs Assessment/ Demographic Profile National Recreation Trends Analysis The following information summarizes the findings from the Sports & Fitness Industry Association's (SFIA) 2015 Sports, Fitness and Leisure Activities Topline Participation Report, as well as the local market potential index data, which compares the demand for recreational activities and spending of residents for the targeted area to the national averages. Activities with most rapid growth over last five years a. Adventure Racing — up 136% b. Non-traditional/Off-road Triathlon up 123% c. Squash —up 101 % d. Traditional/Road Triathlon -- up 92% e. Rugby — up 77% Activities with most rapid decline over last five years a. Wrestling — down 40% b. Touch Football — down 32% c. In-line Roller Skating — down 32% d. Racquetball — down 25% e. Slow -pitch Softball — down 23% ate, Most popular sport and recreational activities Team sports with the highest participation a. Fitness Walking (112.6 million) b. Running/Jogging (51.1 million) c. Treadmill (50.2 million) a. Golf (24.7 million) b. Basketball (23 million) c. Tennis (17.9 million) 4� e Needs Assessment / Demographic Profile 36 Local Recreation Trends Analysis Iowa City market trends show that residents have an above average interest in several sports, fitness, and outdoor activities. Activities of note are included in the table below. Activity Estimated Participants in City Estimated Participation Rate % Above National Average Walking for exercise 20,841 34.5% 23% Jogging/Running 14,822 24.6% 93% Weight Lifting 11,718 19.4% 83% Bicycling (road) 7,398 12.3% 25% Hiking 7,286 12.1% 21% Basketball 5,944 9.9% 19% Football 3,998 6.6% 32% Soccer 13,547 15.9% 56% Tennis 12,961 14.9% 15% Amenities such as hard trails and fitness equipment are generally valued by a significant portion of the population. Soft trails, natural areas, and ponds/rivers are important aspects to consider when designing parks in this service area. It is also important for the Department to consider sport courts and multi-purpose fields when designing parks and facilities. Community Input Findings As part of the community input process, during the public meetings, residents were asked to participate in a dot exercise. During this exercise, community members were to select the amenities that they would like to see remain or be added to Lower City Park. Below you will find the most popular amenities among Iowa City residents: • Trails Outdoor Theater Ice Rink Tennis Courts Sledding Hill • Nature Center • Grand Lawn • Community Garden • Cross Country Skiing • Fishing Pier Another key aspect of the community input process was stakeholder and public surveys. During these surveys, residents were asked a variety of questions regarding what they would like to see happen with Lower City Park. Below is a list of the most popular responses and concerns: • The Iowa River needs to remain/become the main focal point of the park • Walking/Biking trails and picnic areas are the most useful and sought after amenities • Something needs to be done about the reoccurring flooding problem 37 Needs Assessment/ Demographic Profile Local Recreation Trends Analysis Select residents were also asked to partake in prioritization ranking of new possible amenities activity. During this exercise, residents were asked to rank their top seven amenities that they would like to see added or improved within Lower City Park. Of the thirteen (13) different options to select from, the amenities which received the most 1st and 2nd place votes are listed below: • Zip Line (16 votes) • Soccer Fields (14 votes) • Rides for Older Kids (6 votes) • Go -Kart Track (6 votes) • Concession Stands open more frequently/Longer (5 votes) For any residents that had any additional concerns or comments, comment cards were made available to them during the public meeting. A majority of the comments had to do with keeping specific current amenities or adding specific new amenities. Below is a list of the most reoccurring remarks: Keep Add • Natural Open Grass/ Prairie Area • Connectivity/Access Points to the River • Baseball/Softball Fields • Additional Foot Bridges for the Peninsula • Tennis Courts • Dock and Boathouse Storage • Amusement Park Rides Overall Summary Overall, the following implications to the planning process can be derived: • Hard surface trails are valued for their role in fitness and wellness by providing an opportunity to run, walk, or bike. Loop trails are especially valued and increasing in popularity. • Soft surface trails are important for those seeking a natural experience such as short hikes or nature walks in an urban/suburban environment • The Iowa River and other water bodies such as ponds are valued as amain focal point of the park; increase the level of connectivity and access to the water such as building a foot bridge, and/or adding a fishing pier. • The park should offer a broad age segment appeal to serve both the significantly large segment of the population aged 18-24, as well as the growing population of senior adults. • Athletic and sports facilities designed for multiple uses should be provided • Tennis courts should be retained • Amusement park rides are a valued traditional component of the park. Needs Assessment / Demographic Profile 38 This page intentionally left blank Master Plan A Concept Emerges During the evaluation process, a clear concept for organizing the park began to emerge. The design team recognized that there are certain levels of intensity associated with each park amenity; suggesting that ciry some activities worked better when placed adjacent a /� to those with a similar intensity of use. Additionally, �v amenities like the festival stage could be better utilized if located adjacent to contributing facilities such as ` open fields and parking areas able to accommodate their full capacity. ' \ A simple, three-part diagram was created to illustrate the potential reorganization. Adventure, Celebration �,,, "° A and Games! became the team's early theme. Sensitive dPA and high-priority amenities would be located closest t - to the bluff and protected by high ground while areas along the river would be dedicated to low -impact and .� easily recoverable amenities. I a 4r The Celebration area would be organized around the festival stage with contributing amenities providing additional facilities to support events at the stage and expand the capacity of the park to serve larger musical and theatrical events. This area was also identified to be within the primary view -shed of visitors entering Iowa City along Dubuque Street and should thus provide an engaging viewing experience. The Adventure area was designated as the primary location for activities most commonly associated with children's play. The amusement rides and the City Park train would be located to the high side of the realigned access road. Anchoring this area would be an adventure play area that utilizes the steep slopes of the bluff and connects Lower City Park to Upper City Park with new trails and adventure play amenities such as a ropes course and zip line. An adventure playground for small children intended to be constructed in the southwest corner of the park would be moved to base of the bluff further substantiating the theme of the Adventure area while serving park users of all ages. Naturalized areas between the roadway and river would be preserved and enhanced to increase the sense of being in the wild. Due to its central location within the park, a new large enclosed shelter was proposed in this area to serve as the main restroom facility and as a potential location for concessions and ticket sales. Master Plan 40 Early Concept Diagrams 1"�� r'ii fi'a• i' r , Concept A rte. 41 Master Plan Concept B Refining Concept Diagrams Concept Al Concept 131 Master Plan 42 IMPROVED PARKING a i NEW, EXPANDED MAYGROI NATIVE PIANTZONE%�._..�'� NEW CLUBHOUSE 8 bNCE8810N BUILDING, 1TE ANO REORIENTT� T BML FIELDS Gt e®zsaaz@zar 1 NEW ADVENTURE PLAY A Preliminary Concept Plan ,;'1,.--� BOCCE COURTS; CONCESSIONS, TICKETING, RESTROOMS -.. <.<. T.T err —HORSESHOE PRS Ij -'-),J .J .J lD The primary organizing elements in the Games area would be the baseball fields and tennis courts which would be consolidated to the high side of the park. Court games such as bocce and horseshoes would also be relocated in this area but would be placed closer to the river in order to preserve ground for the higher -participation sports. With the primary organizing elements of the plan identified and located in the plan, the design team turned its attention to the river. Areas along the river's edge would be flooded more frequently than other areas of the park, as a result they would need to be recovered more often or left to return to normal in their own time. The team agreed that designing these areas to naturally return to normal over time was a better long term approach to managing repeated flooding. Wetland and bioswale areas would be created and allowed to flood as often as necessary. Park amenities along the river edge including walking and biking trails; shelters; and seating areas could all be designed with flood -resilient materials allowing Parks & Recreation staff to simply hose them down with clean water after a flood. The last issue to address would be the existing vegetation in the park which is either mature overstory trees or mown turf. With a new approach to managing flooding and recovery in place it would be possible to reduce the amount of maintenance by replanting much of the park with native plants that don't require the same level of care as turf. The existing trees would be preserved as there is no need or desire to reduce their numbers in any significant way. 43 Master Plan AND W�AYS e `. : FEMOOM BUILDING � e L`,•ttw ` !e -'-),J .J .J lD The primary organizing elements in the Games area would be the baseball fields and tennis courts which would be consolidated to the high side of the park. Court games such as bocce and horseshoes would also be relocated in this area but would be placed closer to the river in order to preserve ground for the higher -participation sports. With the primary organizing elements of the plan identified and located in the plan, the design team turned its attention to the river. Areas along the river's edge would be flooded more frequently than other areas of the park, as a result they would need to be recovered more often or left to return to normal in their own time. The team agreed that designing these areas to naturally return to normal over time was a better long term approach to managing repeated flooding. Wetland and bioswale areas would be created and allowed to flood as often as necessary. Park amenities along the river edge including walking and biking trails; shelters; and seating areas could all be designed with flood -resilient materials allowing Parks & Recreation staff to simply hose them down with clean water after a flood. The last issue to address would be the existing vegetation in the park which is either mature overstory trees or mown turf. With a new approach to managing flooding and recovery in place it would be possible to reduce the amount of maintenance by replanting much of the park with native plants that don't require the same level of care as turf. The existing trees would be preserved as there is no need or desire to reduce their numbers in any significant way. 43 Master Plan Master Plan Overview The detailed master plan for Lower City Park is comprised of two fundamental parts; this report and the master plan drawing. Taken together, the two parts tell the story of how the park that exists today can be transformed, over time, into the one shown in the drawing. The concept for this final, detailed master plan is simple in its purpose. The primary goal was to make the park more flood resilient. Resiliency, by definition, is the power or ability to return to the original form, position, etc., after being bent, compressed, or stretched; elasticity. With respect to flooding, resiliency is best described as a structure's capacity to withstand prolonged inundation of floodwaters and to be recovered quickly following the recession of said floodwaters. Due to the proximity of Lower City Park to the Iowa River, seasonal flooding, sometimes referred to as nuisance flooding, causes areas of the park to be inundated on a near -annual basis as a result of winter snow melt, increased spring rain, and Corps of Engineers reservoir management protocol. While the water levels do not approach those experienced in the 2008 flood, they do render some areas of the park inaccessible and compromise programming in others. This frequent flooding prevents key areas of the park from being used to their maximum public benefit and requires the Parks & Recreation Department staff to clean up and restore those flooded areas to a usable condition before the public is permitted access. In the long-term, repeated annual flooding will cause elements within the park, not designed to resist inundation, to deteriorate more quickly, reducing their lifespan and usefulness. Master Plan 44 Design Approach & Site Analysis To facilitate flood resiliency, the design team employed several strategies that are reflected in the final plan. To begin with, the team looked carefully at which elements where at greatest risk of repeated inundation and subsequently required the most effort to either protect, relocate, or recover from flooding. Generally, amenities closest to the river are more prone to flooding than those closer to the bluff. However, certain areas within the park interior have a similar elevation to those immediately adjacent to the river and are subject to the same level of flooding as occurs at the river's edge. Athorough analysis of the park's topography and its susceptibility to flooding indicated that higher elevations exist within the park and rarely see water. Using this information, the design team began to formulate a design strategy that positions the most heavily used and most flood sensitive amenities at higher elevations. The existing access road through the park is circuitous and prone to flooding where it winds closest to the river. As the only vehicle connection to the farthest reaches of the park, eliminating seasonal flooding of the roadway was identified as the highest priority. A key component to achieving this goal is realigning the access road both horizontally and vertically throughout the park; doing so has multiple benefits. First and foremost, the realigned road, as shown in the master plan, becomes a primary organizing element in the park and serves to move traffic more efficiently while also concentrating parking in areas where it is needed most. The new alignment takes advantage of high points identified in the topographic analysis and serves to create a delineating spine between the river and the flood sensitive amenities repositioned between it and the bluff. Though it would not be constructed to act as a levy, the proposed average elevation of the new road, and much of the parking area, is such that the impact of seasonal flooding will only be felt in those areas "outside" the road. The proposed new alignment and elevation was evaluated against current river modeling and FEMA requirements to ensure that it has no impact to the floodway of the effective Flood Insurance Map and therefore does not change the regulatory flood height. Park amenities deemed less sensitive to flood waters and those that are more easily recovered after a flood have been relocated or reorganized to the north and east of the road. The road realignment coupled with low -maintenance, natively -vegetated swales and wetland areas, allows the Iowa River to 'breathe', meaning it can rise and fall as it needs to, without significantly impacting the overall function of the park or requiring an extraordinary effort to reopen the park after a flood. This approach begins to recall the ancient hydrologic patterns of the river valley and further hints at the pastoral history of the early City Park. 45 Master Plan This page intentionally left blank Final Plan Conceptual plans for the park were presented for comment to City staff, the Parks Board, and the general public at separate meetings. The primary elements featured in the original concept were the ball fields, reduced in total quantity but increased in size to serve more age groups; a Great Lawn placed immediately adjacent to the festival stage to provide space for larger outdoor entertainment events; and children's play area that concentrates the amusement rides, train, and play structures in a central location within the park. The concept plan also showed the boat ramp relocated to the north side of the park and an adventure play area connecting Lower City Park to Upper City Park along the bluff. The realigned access road tied all the elements together efficiently and provided a limited -access vehicular connection to Normandy Drive at the west end of the park. Support for the plan was overwhelmingly positive except with regards to the ponds. As mentioned previously, the original concept plan removed the ponds entirely in the interest of protecting the interior portions of the park from flooding from within and freeing up more ground for other amenities. The public, however, preferred that a pond be included in the park though not necessarily in its present location. Upon receiving this feedback, the design team refocused their effort on fitting a pond back into the plan. The final master plan includes a single pond situated adjacent to the river on the east side the park. The design team reevaluated the location of the ponds relative to other goals and objectives of the master plan and determined that the location shown (in the current plan) would provide the best opportunity for maintaining the pond as a recreational amenity without it contributing to flooding in the interior reaches of the park. Though it is still connected to the river, it is located in area of the park that is lower in elevation than more flood -sensitive amenities and one that already experiences regular flooding. A new pond in this location will recover faster after a nuisance flood than the native vegetated areas that currently exist and will maintain a more consistent aesthetic in the process. The final master plan is the culmination of several months of refinement by the design team with feedback from City staff. All of the major elements presented in the first concepts are retained and serve to anchor the three primary functional areas of the park. The realigned access road is a sinuous spine that separates high and low ground where higher intensity activities and sports occur closest to the bluff and more passive recreation occurs closer to the river. At the west, the baseball fields have been expanded and repositioned to include four 250 -foot and two 275 -foot fields organized about a central circulation path. Parking has been relocated to provide direct access to the fields from the north and west. The tennis courts have been relocated to the southwest corner of the park and will be served by a small, parking area of their own. The park maintenance shop has also been moved to the southwest comer of the park in order to preserve interior areas of the park for public access while providing City staff direct access from Normandy Drive. Trails in the northwest corner of the park connect to those further west and then continue into the park along the river. Bioswales and wetlands in this area dramatically reduce maintenance, facilitate infiltration and, create a more natural edge to the river. The northernmost area of the park is home to a new boat ramp with an expanded drop-off and trailer parking area. Additional parking in this area serves shelters and court games located along the river trail. In the middle of the park, a new enclosed shelter house will provide a central location for restrooms, concessions, and ticketing for the amusement rides as well as a couple of large banquet and conference rooms. 47 Master Plan !' i v �2 O O C E "O N "O N d N d "O , n -O Q N L S �' s O_ 3 81 W O J O Ol m 0 K H OC Li Q Q OC Q d' lj LL N M LU N xc Q N W I.i 3 a If Q > O Ix ,Si LL J Z 2 O O O® O O O (9)(D (2) O O OOOOO Ly O N N N N N N N N e e e I rfA�•,. 1 I l 444 f T Proposed Drs: ,ayc „3rar !'I Proposed Circulation Diagram Master Plan 50 Festival Stage Once the design team established that the road would be a primary organizing element within the park it could then focus its attention on evaluating other high-priority (high-value) amenities in the park. Lower City Park is home to the Riverside Festival Stage, a theater -in -the -round. The festival stage is the type of unique amenity that creates an identity for Lower City Park that is markedly different from other parks in Iowa City and the surrounding region. The design team determined very early on that the Festival Stage should remain in its present location and should serve as a primary organizing element in the new master plan. Each year, the Riverside Theater utilizes the facility to hold outdoor productions. In recent years, seasonal flooding has caused the theater to cancel shows in the park resulting in considerable lost revenue for the organization. A key component of the master planning effort was to identify means and methods for mitigating the impact of seasonal flooding in the park that render the festival stage inaccessible. In its present location, the theater itself is only threatened by floodwaters during major flood events. In 2008, floodwaters filled the amphitheater to several feet above the stage level requiring a major recovery effort to return the facility to a usable condition. Seasonal flooding of the stage and amphitheater areas rarely occurs and is not the primary cause for cancellations. Instead, road closure during inundation prevents access to the theaters primary parking areas and requires theater and City staff to park patrons in Upper City Park. Steep slopes and inadequate sidewalk access from Upper City Park to Lower City Park creates a significant logistical challenge in directing patrons from their parking places to the stage. The difficulty is exacerbated for those with mobility impairments and for families with small children which make up a significant percentage of the theater's summer patronage. As such, Riverside Theater has found that it is far more cost effective to cancel events during periods of flooding than to bear the financial burden of managing access from other areas of City Park. 51 Master Plan n Master Plan 52 Baseball Fields City Park has been home to the Iowa City Boys Baseball league for many years. Currently, the park has a total of eleven fields, three of which are designated for pick-up game use and not scheduled for league play. The eight remaining fields vary in size which limits their usability for all age groups. Only two fields are equipped with lighting for night play. Like the Festival Stage, the ball fields are not frequently inundated during annual flooding but see limited access during high water due to road closure. Their current location within the park requires visitors to navigate through the whole of the park to get to the fields. A small parking area on the west side of the park, accessed through the Normandy Drive neighborhood, does not provide the quantity of parking needed to reduce ball field traffic in the park on game days. The design team, with assistance from City staff and input from representatives of Boys Baseball, determined that it would be possible to reduce the total number of fields provided all of them were increased in size to accommodate a wider range of age -group play. 53 Master Plan City Park Ponds At present, there are two freshwater ponds within the park that provide a range of recreational opportunities for visitors of all ages. Their primary use varies by season but generally includes fishing during the warmer months and ice skating during the winter. The larger (1.75 acres) of the two ponds is connected, underground, to the Iowa River via a concrete culvert and is subject to fluctuation in water elevation as a result. Though water level fluctuation of the pond is not identical to that of the river it was determined that their connection did contribute to early inundation of the park during the 2008 flood event. The smaller pond is reasonably shallow and generally not considered an attractive or particularly functional body of water. Based on City staff input, the design team's original concepts for the park did not preserve the ponds because they are both underutilized and contributed to interior flooding. a NJ n i«A k *� i 1 r Y xW M :' PARK - -Rn tg Master Plan 54 Program Elements The amusement rides have been located on the opposite side of the road adjacent to the City Park Train and a new children's playground. The existing enclosed shelter/maintenance office maintenance building in this area would be renovated for exclusive use as a leasable event space. To the east and south of the new event space, an adventure play area will climb the hill up to Upper City Park. New trails will wind their way back and forth across the hillside; above them a series of ropes courses and zip lines will provide a "high-altitude" adventure experience not found elsewhere in Iowa City. The Riverside Festival Stage remains in its current location and will be the focal point on the eastern side of the park. A Great Lawn adjacent the theater provides a wide open space for music and arts festivals. A vegetated berm encloses the lawn and prevents vehicle head lights from interfering with performances in the theater. A new shelter is added to the north of the festival stage; it will be identical to the existing shelter on the southeast side of the theater providing additional restrooms and more covered, open air seating. New paving around the theater will provide additional space for vendors during performances and become a stage for events at the Great Lawn. On the opposite side of the road, another large open area is created for a multitude of informal uses. It is strategically situated to be on axis with the festival stage and the primary viewing area into the park from Dubuque Street on the other side of the river. A large, open, park shelter adjacent the space is intended to support the open space. The new pond, as discussed above, is moved to the east side of the park and provides both recreation and buffer area. Trails loop around the pond and provide a connection to the river trail as it continues through The University of Iowa's Arts Campus to the south side of Iowa City. Afoot bridge spans the pond at the connection point to the river and provides an interesting focal point. Bicycle and walking trails create internal circuits throughout the park while also connecting to the larger trail system serving Iowa City. Vehicular circulation through the park is accommodated by the single access road which also provides access to all of the parking areas. An existing parking lot in the northeast corner of the park is preserved for the short-term but will eventually be removed and replaced with an open recreation area. Access control devices on the far west end of the road will prevent daily users from entering or exiting the park on the west but can be lowered for special events and emergency use. Conclusion The final master plan is a long-term vision for the successful implementation of the City's goal to achieve flood resiliency in one of its largest park facilities. The plan consolidates multiple flood -sensitive amenities to higher ground allowing the river to ebb and flow as it needs to without threatening the functional use of the park. The result is a unique park facility that honors its history, expands its public reach, and respects that natural hydrology of an active river basin. 55 Master Plan Z Q Q Q i a a a IIS LU oC U N .� N 6; 0 y N t pl > Z rnma�oai3a �c�>am �v n��E Dm°-om°' W`v o>�SO Q O�'ooE 0 a=LLQ° Fdcm«md LL N� E: cc LU E E > a 2 W E'Zavo W�ovo«EE LLl$mom2 Wro">>«E aza[a[2Uw=a <dIco¢¢ Q¢a¢5¢¢ Q¢¢=a=m' Q"=aosci 2 2 2 2 2 CL ....... a..... EL ... a.. .. a..... 133yy8gnohgnp s w a z_d Q yv '+1yw44-`9�e•x ...,�...--..ie,a:.._.,A-�v.r .,A<....0 .wa.'w+=.uw HICKORYHILL PARKA bit of wilderness that inspires adventure, MASTER PLAN exploration and contemplation." CITY OF IOWA CITY sev Engineers g eB& e d Ploarwres :SDI =1 WA I =LTA The primary plan objective is to create a clear and con- cise direction for re -development and enhancements to the existing park system. The planning process included analysis of current and forecasted needs for the next 15 -years, existing site conditions, potential improvements and implementation strategies. An Advisory Committee was assembled consisting of City of Iowa City Staff and representatives of Friends of Hickory Hill Park. The Committee helped guide the planning process and develop the project goals and objectives. Two public meetings were held to gather crucial public feedback on proposed improvements and priorities. ADVISORY COMMITTEE City Staff Juli Seydell Johnson Director of Parks and Recreation, City of Iowa City Zoe Hall Parks Superintendent, City of Iowa City Tyler Baird Horticulturist Janet Meade Parks Maintenance, City of Iowa City Jason Havel City Engineer, City of Iowa City Friends of Hickory Hill Park John Thomas John Kandos Pete Kollasch Casey Kohrt DESIGN TEAM Snyder & Associates, Inc Don Manner, Project Manager Troy Culver, Civil Engineer Jeff Walters, Environmental Scientist Diane Goering, Landscape Architect Mindy Sauer, Graphic Designer Hickory Hill Park Master Plan TABLE OF CONTENTS SECTION 1: INVENTORY AND ANALYSIS Design Process...........................................................6 ParkHistory .................................................................6 Existing Conditions.....................................................8 Goals & Objectives.................................................... 11 SECTION 2: CONCEPT DEVELOPMENT Concept Development & Public Meeting No. 1........14 Summary of Public Comments ................................. 17 Draft Master Plan & Public Meeting No. 2 .................18 Draft Master Plan Input ............................................. 21 SECTION 3: MASTER PLAN Final Master Plan ....................................................... 24 Project Phasing......................................................... 27 Project Cost & Implementation ................................. 27 O �/ SECTION y r Coaling wma.Cantro164ncN.. ®® 0 INVENTORY AND ANALYSIS °o CEMETERY ENTRANCE Q ggM.H ® ® TUT SEVENTH AVEN Or,r Hickory Trail lll li-it Loop. Oak H\y ane Woodland land. Oak stoats nAmand Resto.etion Aroa SOWN Noondlaia Woodland nnaa p LInn lieca n 5\.0 c\ion CONKLIN LANE (NORTH) ENTRANCE \ \ O woodland ®® weeelane A Savanna \ E eisting �wi pS -el er dadaaaa a Council ® p T.arulsipa Ma _ Ring N, Saudi.. HmitatW Orow fJ O® \\eNerotien Naa 93 Q® Q® woowane ®i � O �/ SECTION y r Coaling wma.Cantro164ncN.. ®® 0 INVENTORY AND ANALYSIS °o CEMETERY ENTRANCE Q ggM.H ® ® TUT SEVENTH AVEN Or,r Hickory Trail lll li-it Loop. Oak H\y ane Woodland land. Oak stoats nAmand Resto.etion Aroa SOWN Noondlaia Woodland nnaa City of Iowa City DESIGN PROCESS In creating a park master plan, the Design Team works through a design process which includes three stages of design. This design process includes meetings, opportunities investigation and discovery, input, and building the design around decisions made through the process. The following is a summary of the stages and items which occur with each stage of design: INVENTORY AND ANALYSIS Activities which occur during this stage include identifying park issues, establishing project goals and objectives, reviewing previous parks plans and studies, creating a base map system, conducting site analysis from field reviews, review of existing park programming, and conducting meetings with the Advisory Committee. CONCEPT DEVELOPMENT This stage utilizes the information gathered from the Inventory and Analysis stage to create design ideas which work towards addressing the project goals and objectives. The design accounts for park programming opportunities, vehicle access, pedestrian circulation, trails, bridges, and signage. Multiple meetings with the Advisory Committee are held. A first public meeting is conducted to provide project background and allow for input on potential park improvements and enhancements. MASTER PLAN The input received from the public meeting is reviewed with the Advisory Committee and the concept options designed are then finalized for direction into creating the park master plan. Activities during this stage include finalizing the park programming improvements, trail types and routing, bridge improvements, and signage improvements. A budgetary cost for improvements is prepared for the project. Project phasing is also reviewed to identify the priorities of improvements in the park. This allows for a phasing of the improvements as funding becomes available. A public meeting is held during this stage, which provides final input and direction for the master plan. PARK HISTORY Protected for over half a century this unique 185 -acre park preserves a sense of wilderness in northeastern Iowa City. Over the years there have been several studies concerning the parks cultural and vegetative history. Several proposals for various improvements within Hickory Hill Park have also been developed. 1837 SAC AND FOX TREATY The parks history can be traced back to 1837 as part of a 1.25 million acre U.S. Government land purchase via a treaty with the Sac and Fox. 1839 SURVEY AND LANDSCAPE The land was first surveyed by John Frierson as part of Township 79 North, Range 6W, 5th principal meridian on July 29th, 1839. The Sections crossing Hickory Hill Park included Section 2, 11 and 12. His survey described the land as fist rate, with a mixture of prairie, thick hazel underbrush, scattering oak and heavy black and white oak timber. After the land survey was complete, the land now titled Hickory Hill Park was purchased as five separate parcels for no more than $1.25 per acre. The landscape has changed over the years as can be seen in the aerial photographs below. The surround area has become more urban and continues to trend in this direction as more development has occurred to the north and east since 2004. The interior of the park has also changed over the last 75 years. Since 1839 the landscape has been changed due to grazing, plowing, fire suppression and urbanized watershed disturbances have altered the park landscape overtime. The park has become increasingly more wooded overtime. Restoration efforts and management of invasive species is currently a challenge Hickory Hill Park faces. PROMINENT LANDOWNERS Over the years the property was purchased and sold by many early and prominent citizens of Iowa City including, Dana Stone, Philip Clark, Charles F. Ransom, Rush Clark and James H. Gower. However, only two families are known to have owned portions of the current park for any considerable period of time. They were the families of Frederick Macy Irish and Samuel H. Fairall. Frederick Macy "Captain' Irish: originally from Hudson, New York, F.M. Irish officially purchased his portion of land in 1846. Known for assisting Robert Lucas, Governor of the Iowa Territory, Insh helped locate the Territorial Capital of Iowa City. Insh designed a rig to sling large stones and transport them to the Capital's building site. Overthe years Insh continued to play an active role in Johnson County Public Affairs. When his log cabin, not far from the park became unsuitable he built the family home called "Rose Hill" which still stands at 1415 E. Davenport Street. The estate included all of the land within the northwest corner of section 11. For many years the area was known as "Irish's Woods". 18 -Acres of today's park were once part of the Rose Hill Estate. Adjacent to the Norton Wayside Shelter, a monument stone donated by the Irish family commemorates the estate. Samuel H. Fairall: after being sold to multiple owners a part of the northeast quarter of section 11 was eventually sold to Samuel H. Fairall in 1863. The Fairall family went on to purchase this entire portion of the park. Originally from Alleghany County, Maryland, Fairall came to Iowa City in 1855 to study law. In 1861 he was elected to the house of representatives and later continued to serve the public as City and County Attorney and two terms in the Iowa State Senate. 1915 "PEST HOUSE" Iowa City Hospitals did not always have facilities to quarantine patients with infectious diseases. In the late 1800's, isolated buildings and homes were used to serve patients with smallpox. Three different buildings are known to have been utilized for this purpose in Iowa City. All three were located within the general area of Oakland Cemetery and Hickory Hill Park. Remnants of one of the buildings built in 1915 can be found in the park just 200 yards east of the Black Angel monument in Oakland Cemetery. Frank Yavorsky, a survivor of small pox and Civil War Veteran, was the sole caretaker of patients. "THE ICE POND" Remnants of an ice dam can be found in the northwest edge of the park. Ice dams and houses were used commonly prior to the invention of the refrigerator. The dam formed a man-made basin for harvesting ice. This low basin was once known as Greazel's (or Peter's) Pond. The ice was harvested by the Greazel Ice Company. They would collect the ice during the winter months and store it in an ice house for use throughout the year. OTHER HISTORIC ITEMS TO EXPLORE Additional historical items mentioned during the master planning process included an arboretum, limestone quarry, site of Boart's brickyard and a former Indian campground. These items could be investigated further and included in the historical interpretation signage at Hickory Hill Park. 1927-1952 OAKLAND CEMETERY EXPANSION I he first portions of Hickory Hill Park purchased for public use was a 40 -acre wooded and farmed parcel adjacent to Oakland Cemetery. The purchase was to accommodate the cemeteries expansion. However, the cemetery expanded slowly and the land continued to naturalize. In 1952 an additional 50 -acres was added. 1965 CITY BOND REFERENDUM In 1965 the City passed a bond referendum with a $750,000 earmark for purchasing of park space in Iowa City. This included the development of Hickory Hill Park. 1966 PARK NAMED "Hickory Hill" was adopted as the name of the new park. Louise Janes was an early advocate of the park and credited for naming it. 1967 PARK DEDICATION Thanks to the efforts of several Iowa City residents including Dee Norton, in 1967, 98 -acres adjacent to Oakland Cemetery and in the southwest portion of the current park were dedicated as the original Hickory Hill Park. 80 -acres of land was originally part of the Oakland Cemetery purchase and 18 -acres were purchased from the Irish Rose Hill estate. Early trails were developed overtime, many by youth crews and Boy Scouts. 1982 STORMWATER DETENTION As Iowa City grew and became more urban flooding concerns increased. To address these concerns the City purchased 43 -acres from Gatens and 49 -acres form Regina Catholic School to accommodate a regional stormwater detention area for Ralston Creek which bisects the park. An Army Corp of Engineers dam and water control structure was added to elevate flooding downstream. 1992 PARK EXPANSION The stormwater detention property was officially dedicated as park of Hickory Hill Park in 1992. This property forms the northern and eastern portions of the park. 1999 FRIENDS OF HICKORY HILL PARK (FHHP) ORGANIZED In 1999, the Friends of Hickory Hill Park was formed. An all -volunteer non-profit organization, the FHHP continue to dedicate time and fund raise for protecting this natural sanctuary in the urban Iowa City. "Our mission is to permanently protect and preserve the park's unique qualities as urban park land. Hickory Hill's woodlands, fields, and waterways provide habitat for a variety of wildlife and provide citizens the opportunity to enjoy a natural setting within city limits" For more information or volunteer opportunities see their website www.hickoryhilipark.org. Hickory Hill Park Master Plan 2001 TRAIL IMPROVEMENTS In 2001, a crushed limestone trail system was added to the park increasing the level of accessibility into the park. 2009 PARK EXPANSION In 2009, the Friends of Hickory Hill Park purchased 14 -acres of land adjacent to the northernmost section of the park. NATIVE VEGETATION STUDIES AND MANAGEMENT PLANS 1. Hirokawa, K.E. 2003. "Hickory Hill Past, Present and Future: A Vegetation Analysis and Management Plan." Thesis. University of Iowa. 2. Vitosh, Mark A. 2007. "General Forest Management Plan." District Forester. Iowa DNR/Forest and Prairies. Iowa City, Iowa. 2011 TRAIL AND BRIDGE STUDY In 2011, the City worked with a consultantto study the bridges and trails within the park. The plan provided an inventory and analysis of the parks existing conditions and made recommendations for improvements and maintenance within the park. REFERENCES FOR HISTORICAL INFORMATION Historical information was collected from Friends of Hickory Hill members, Iowa City staff and the following sources: "The Landscape History of Hickory Hill Park", Prepared by Chris Bair Land Stewardship Program Iowa Valley RC&D, March 2006. "Small But Ours" By Marybeth Slonneger, Hand Press Iowa City, 1999. Friends of Hickory Hill Website (http://www/ hi ckoryhi II park.org! nd ex. htm) Historical interpretive poster at Norton Wayside Shelter in Hickory Hill Park. City of Iowa City EXISTING CONDITIONS SITE INVENTORY AND ANALYSIS As part of the design process the design team conducted a site inventory and analysis. This process included the following: • Review of past plans and studies. • Multiple site visits to document site conditions and trail locations. • Collected GIS data for bench, bridge, trail and other feature locations. • Review of existing vegetation management efforts. Review of historic past plans, projects and studies revealed an ongoing effort to address trail erosion concerns, flood damage to bridge structures and a continued effort to manage invasive species and restore a more native flora and fauna to the park. Trail erosion and bridge damage from flooding continue to be a concern in the park. The majority of the crushed limestone trail system installed in 2001 has declined into a more natural surface. This is primarily due to improper drainage patterns and natural degradation of the limestone surface over time. The Friends of Hickory Hill Park (FHHP) have recently removed sediment buildup behind existing water bars along the much of the trail. This will continue to be an ongoing maintenance need if this method of erosion control continues to be utilized. Asphalt millings have currently been used to repair portions of the limestone trail system impacted by heavy erosion due to runoff from the Regina Elementary property. This method of trail surface is holding up much better to the erosion currently compared to the prior use of crushed limestone. Natural surface trails have developed naturally by park users overtime following wildlife trail or natural drainage ways. Some of these trails, particularly those following natural drainage ways, create great concern due to extreme erosion affecting long term trail stability and water quality in Ralston Creek. Several bridges were identified for improvement or replacement. Some of the bridges had been given wing walls as recommended in the 2011 Trail and Bridge Study. Bridge 18 (P40), near the N. 1st Avenue entrance, is currently scheduled for replacement in 201 B. The FHHP volunteers are currently providing restoration and reconstruction efforts for native vegetation communities. Currently the prairie reconstructions in the northern half of the park are being burned to encourage prairie establishment. Maintenance access to these prairie sites is currently limited and could be improved. The area identified as the "Original Hickory Hill Park Site" has also been recently cleared of understory invasive species as part of the FFHP's current forest management plan. POTENTIAL EXISTING AMENITIES • ACTIVITIES Park History & Park History & Other Other Support Support Trails Trails Picnicking Natural Resource Supported Supported Education Education Amenities Activities • Hiking and Nature • Picnic Shelter. Norton Wayside Parking Small Gmup Camping Walks (2 pmvitletl) Shelter Storm Shelter • Wildlife viewing and • Jogging and Trail Space Native Plant Reslrooms/ Drinking bird watching Running Create a man- Create Communities and Fountains Painting and • Cross -Country agement plan for Restoration Efforts Memorial Benches Photography Training restoration efforts History: ce Pond, General Open Space • Cross -Country Sking Pest House, Rose Hill Nature Themed or Activities Interpretive Signage and Arboretum Natural Playscape, • Bridge and Drain- • Snow Shoeing on native ecosystems, • Maintenance Access PlayTrails ageway Grassing • Sledding restoration efforts Consistant Site Butterfly and/or ImpmvemeMs (iconic • Dog Walking and control Amenities (Standard Garden Healing Gamen g Suspension Bridge?) POTENTIAL RECREATIONAND SITE IMPROVEMENTS Park History & Other Support Trails Picnicking Natural Resource Supported Education Amenities Activities • Clear& Documented -Replace or Enhance Nature Center Additional Parking Designated Small Trail Designations and Existing Picnic Outdoor Classmom (Bus Access?) Gmup Camping Area Wayfintling Signage Shelters Space Improved Wildlife Observation (Link to map on Open Picnic Areas. Create a man- Create Facilities Deck or Tower phone?) agement plan for /Drinking Fountains girtlblintl • Erosion Control restoration efforts (Nancy Seiberling ImpmvemeMs Heitage Gmve Area) Nature Themed or Interpretive Signage Natural Playscape, • Bridge and Drain- on native ecosystems, • Maintenance Access PlayTrails ageway Grassing restoration efforts Consistant Site Butterfly and/or ImpmvemeMs (iconic and control Amenities (Standard Garden Healing Gamen g Suspension Bridge?) efforts. In efforts. Interactive Benches etc?) • Designated Signage?• Continue or fy Labyrinth Cross -Country Course Council Ring for small Program Memorial Programm Canopy Tours/Zip Line class activities and Outdoor Excercise group camping use. Equipment Horseshoes Bocce Ball Court Sand Volleyball Public Art b.. ° ©»j ° . �~^ : . .... }. %E4 lis HII � §� «• ����`\ - � p. \ "$\�)|,�{> ƒ' ! §§ ) $ § City of Iowa City PARK STRENGTHS AND WEAKNESSES The following strengths and weaknesses were identified by the Advisory Committee and the public during the design process. Strengths • Tremendous resource for community. • Heavily used trails and picnic facilities. • Unique urban park setting with natural and tranquil setting. • Strong volunteer group helps promote and maintain park features. • Yeararoundoutdoor recreation opportunities. • Resource for nature education programs and biming. • Diverse trail routes. Weaknesses and Concerns • Lack of visibility and entrance signage. • Lack of maintenance access, particularly to the northern and northeastern half of the park. • Muddy/eroded trails and damage to bridges by flooding and unmanaged stormwater drainage. • Lack of informational and wayfinding signage. • Concerns with dogs walkers allowing dogs off leash. • Unauthorized camping in the park. • Lack of identity. Variety of site amenity and signage styles utilized. • Need for additional invasive species control and removal of dead trees near or on trails. • Underutilized neighborhood park space at Bloomington Street and Conklin Avenue entrances • Creek stabilization improvements needed due to increased runoff. LFP -4 V ,.Lw.�_ A-1-1.1 rnbo������ , r i 77-,. L —1,19=.W _-11 11 ,.o. o,.1., 1-;-N „�o 1.11 URI LAIDAn OWNMi �!"Al III S IL 7 V , EXISTING IMAIL Mal TRAIL ISSUES (REFER US AXSSTINQF�ERTURRSSI-RI EXISTING M9MRICAL MARKERS AND BENCHES GOALS AND OBJECTIVES Project goals and objectives that were identified are listed below. 1. Improve wayfinding and informational signage throughout the park. • Provide consistent wayfinding signage throughout the park. • Enhance existing information kiosks. • Provide additional interpretive signage throughout the park. 2. Address eroxon and flooding concerns along trails and bridges. • Review prior trial and bridge study completed in Fall 2011. • Assess trails and bridges for current needs and improvements. • Provide recommendations for trail surfacing and routing improvements. • Provide recommendations for addressing erosion concerns along trails and bridges. 3. Review park programming. • Consider additional park programming, recreation and outdoor education opportunities while protecting the park's unique qualities as a natural sanctuary and place of passive recreation within Iowa City. Hickory Hill Park Master Plan 4. Improve parks accessibility for all users. • Provide opportunities for users of various abilities to utilize park amenities. 5. Improve maintenance access to the northern park area. • Evaluate maintenance access needs and designate maintenance access improvements. 6. Evaluate options for trail surfacing materials. • Evaluate recommended materials and designs for long-term costs associated with maintenance and replacements. 7. Prioritize improvements for future funding. • Develop a cost estimate of proposed improvements that can be used for prioritizing and seeking funding. • Provide a phasing chart for proposed improvements to identity priorities. CONKLIN LANE (Ni ENTMNCE �® inwgoaend s ©wExisting ® ®SM1ee¢I r ® Ring cil© I, Nancy Marlin. Q® Heritape6rove q� Recforelian Yrea SECTION 2 CONCEPT DEVELOPMENT woowane ®�i Regional amrmwanr Detention ®® Eakting Ransil StmcMe CEMETERY ENTRANCE "j Q (3013 ®Orlgnal 1-ini HIII Park tm Property ane Trail loop. Oak Hickory Woodland Restoration Ama IM SOWN Flwaplain Woodland W F eine Reconstruction wanYlana aaaaanna ®© Dogwwtl �^� Translstiw Ma / woowane ®�i Regional amrmwanr Detention ®® Eakting Ransil StmcMe CEMETERY ENTRANCE "j Q (3013 ®Orlgnal 1-ini HIII Park tm Property ane Trail loop. Oak Hickory Woodland Restoration Ama IM SOWN Flwaplain Woodland City of Iowa City CONCEPT DEVELOPMENT & PUBLIC MEETING NO.1 An initial concept based on information received and inventory and analysis process was developed and reviewed with the Advisory Committee. The concept was further refined based on the Advisory Committee comments. The following concept and relative informa- tion were shown at a public meeting on March 13, 2016 for further feedback. The Concept Development Plan provided some initial draft of creating a hierarchy of trails, potential bridge improvements, feature improvements, trail rerouting and removals. Precedent images were provided to show potential improvements within the park site. The Proposed Trail Improvements Plan provides a color coded map of the proposed trail improvements to provide clarification on the trail hierarchy system. The different levels of trails require different costs for implementation and maintenance. They also improve access and provide park users with a variety of trail experiences. r = North 1 st A0 0'�o i i 1 z�' k ; 4 SAN 4JO,il®'( xr.. f 1'- pie i .: Wit a a h4any j is yG Jaa " S . T q -vY••= 8 z ¢� o € a y OU U11MUO Hickory Hill Park Master Plan 1REE TYPES OF TRAILS ERE PROPOSED. 1. Primary Trails: A paved surface trail 8-10 feet in width. These trails were shown at the Bloomington and Conklin Lane entrances. A paved trail surface would improve park access into the park and would be built to meet Americans with Disabilities Act Guidelines for accessible routes. 2. Secondary Trails: A granular surface trail 6-8 feet in width. These trails would be similar to the trails provided with the 2001 improvements. The wider maintained trail and granular surface improve access and maintenance routes into the core of the park. 3. Primitive Trails: A natural surface trail of bare ground, mown grass or mulch chip paths. These trails are similar to the current condition of trails throughout the majority of the park. Drainage improvements and trail rerouting will need to occur along these trails to reduce wet and eroding trails. City of Iowa City PRECEDENTIMAGES 3 � — DO '... _ F"?�s'Jg(Y�Aa9 lS1+i. A'-:u�:�x iwr.x SMAUG-M—E SUMMARY OF PUBLIC COMMENTS Below is a summary of comments received from the first public meeting and input session. This summary is based on the general comments received via all response options (comment form, general email statement, or facebook comments [facebook likes not includedll. SIGNAGE • Minimize amount of signage. Don't over sign the park. Keep them from becoming obstructions etc. Should be clear and easy to understand. • icbirds.org has a map with trails and names. • Vertical signs are preferred. • Wayfinding signage was very desirable. Atotal of nineteen (19) comments desired wayfinding siganage improvements. • Color coding and distance markers were desirable. Several comments disliked the bright colors. Need to fit into the landscape. • Interpretive signage to identify birds, plants and historic features was desirable. • Entrances signage was desirable. • Signage like woodpecker/squire pt. was mentioned. • Trail maps available for new users was desirable. (Existing kiosks have Ig. map but possibly something online. A map one can access via a mobile device or print out). • Trail distance markers were desirable. Ponten- tially 5K Trail course with markings for races. SHELTERS AND RESTROOMS • Open picnic shelters and pavilions seemed preferred. Conklin shelter needs to remain open for biming activities. • Carrying the theme of Norton Wayside Shelter through the park was desirable. • Consider Norton Wayside style kiosk/shelter at 1 st Avenue. • Consider additional restrooms at 1 st Avenue entrance. Could be a year-round pit toilet or portable toilets. TRAILS • Overall three -tiered trail system was desirable. A total of twelve (12) out of thirteen (13) comments were in favor of the three tiered system. • Address erosion and drainage concerns. A total of seventeen (17) out of twenty-four (24) were in favor of addressing these trail concerns. • Paved Trails received mixed reviews with seven (7) in favor of paved trails out of fourteen (14) total comments. • Trail Removals & Reroutes: n Removal of trails in concept received mixed reviews. A total of two (2) undesirable responses to trail removals and one (1) positive response. n Additional primitive trails in loop south of eastern prairie were identified as needing additional consideration for re-routing due to erosion and steep grade. n Consider providing bicycle access (com- muter bicycle and singletrack mountain bicycle routes/access were discussed). Overall a positive response to bike access was provided at the 1 st public meeting, with fourteen (14) positive responses for overall bike access out of sixteen (16) total comments. n Consider making primary paved trail from N. 1 st Avenue to 7th Street or Bloomington Street entrance and allow bicycle access along this section of trail due to safety con- cerns and steep grade along 1 st Avenue. This was a key topic of discussion at the open house. In the comment responses ten (10) comments in favor of this commuter bike access were provided. • Additional trail routes to consider: n Trail from N. Dodge through Trust owned land. n Trail through northern "oak savanna". Poten- tial trail head parking at PC building owned by school district? n Trailhead and access from ACT property. Secondary trail running north south in the northern interior of the park could form a loop instead of dead ending. PARKING • Minimal feedback... • Bloomington Entrance: Consider additional parking to the north of existing lot not east. • Parking option with more trees. • 1 st Avenue Entrance: Consider additional parking. BRIDGES • Streambank stabilization and bridge repairs are desirable. • More permanent stable bridges preferred. Eagle Scout bridge design was mentioned multiple times as desirable. NATURAL RESOURCES • Reduce invasive plant material and increase desirable native species. • Expand Regina Prairie and reduce mowing in this area. • Clean up of dead trees near trails. PLAYGROUND IMPROVEMENTS • Received mixed reviews; however, the majority were in favor of playground improvements. Of the comments received seven (7) were in favor of a playground at Bloomington Entrance and three (3) in favor of a playground at the Conklin Entrance. There were five (5) responses not in favor of a playground at the park. • Bloomington entrance preferred location. • More natural play area or wood structure pre- ferred. • Minimize impacts to open play area. • Consider playground for older kids (pre -teen - 100 years). BENCHES • Received mixed reviews and minimal feedback. Hickory Hill Park Master Plan • One comment mentioned they prefered diversity of bench styles vs all park district standard. OVERLOOK • Received mixed reviews and minimal feedback. • One comment preferred location at the east prairie reconstruction site. PUBLIC ART & NATIVE GARDEN • Public art received mixed reviews and minimal feedback. Suggestions included: n A kinetic sculpture similar to mini park on Miller. n Something natural looking. n Art in the benches. Native Garden also received mixed reviews and minimal feedback. OTHER IDEAS PRESENTED • Edible Forest (native to Iowa... walnuts, black- berries, strawberries, crab apples, gooseberries, chokeberries etc.) • Bring back arboretum feature. • Disk golf • Bocce ball court • Green & Blue Nordic ski trails (Similar to Macbride green ski trails). • Reconstructed wetlands • Nesting boxes • Amphitheater for nature programs. • History to look further into: Pest House history, indian campground, limestone quarry and site of Beat's brickyard. • Labyrinth • Bicycle racks at entrances. • Review the potential of singletrack bike trail access at the park. Mixed reviews were received eight (8) comments considered single- track trails undesirable, while ten (10) would like these trails considered in the park. City of Iowa City DRAFT MASTER PLAN & PUBLIC MEETING NO. 2 Based on feedback received from the public and Advisory Committee the concept development plan was refined into a draft master plan The following draft master plan and relative information was shown at a public meeting on May 15, 2016 for further feedback. Improvements included wayfinding and interpretive signage, a natural playscape and stormwater garden (Bloomington entrance), swings and council ring (Conklin entrance), additional bench locations, trail and bridge improvements, bicycle parking, portable restroom and picnic area (N. 1st Ave entrance). 3 ° O c / @1 F K s $ g 23 ys @ L. it 9 e w Hickory Hill Park Master Plan The Proposed Trail Improvements Plan was also updated to reflect comments received. The trail hierarchy was maintained but modified to accommodate additional trail rerouting, a potential commuter bicycle route between N. 1st Avenue and 7th Avenue and s[reambank stabilization areas. Additional details on bridge improvements were also provided for review. City of Iowa City Improvements proposed at the Bloomington Street entrance included a paved primary trail loop, natural playscape and stormwater garden, bicycle parking and room for future parking expansion. A 4' paved trail connection to the existing neighborhood sidewalk system is also provided to improve safe pedestrian access. Improvements proposed at the Conklin Lane entrance included a paved primary trail loop, a council ring for small group gatherings, a new kiosk, swings and bicycle parking. Improvements proposed at the N. 1 st Avenue entrance included adding a primary trail route to 7th Avenue, a portable restroom, updated kiosk, picnic table and bicycle parking. DRAFT MASTER PLAN INPUT During the second public input processes, trails dominated the majonty of the comments. There was a lot of feedback about trail Types (paved vs unpaved) and Types of use (bicycles vs no bicycles). TRAIL COMMENTS USING COMMENT FORM FORMAT FOR RESPONDING 1. A total of fifteen (15) individuals used the comment form format for responding. Of the fifteen (15) responses eleven (11) disagreed with trail improvements shown on the master plan and four (4) agreed with the trail improvements. 2. The number one reason listed as opposed to Draft Master Plan Improvements was "paved trails undesirable". Also mentioned was the increase in width of secondary trails form 6' width to 8' width and adding bicycle access to the park. GENERAL TRAIL COMMENTS PROVIDED This summary of responses to proposed trail improvements is based on the general comments received via all response options (comment form, general email statement, or facebook comments [facebook likes not includedll. Forty-seven (47) responses had unfavorable comments about the trail improvements proposed in the Draft Master Plan. Eight (8) responses had only favorable comments about the trail improvement proposed. The number one reason listed as opposed to Draft Master Plan Improvements was "paved trails undesirable". Bicycle access was also another large concern. Also mentioned was the increase in width of some trails from 6' width to 8 or 10'width. Forty- two (42) had unfavorable comments about paving trails. Twenty-six (26)responses had unfavorable comments about bicycle access to the park. Seven (7) responses stated concern with the increase trail widths. Hickory Hill Park Master Plan SINGLETRACK BICYCLE ACCESS Several comments were made concerning singletrack bicycle trail access either through shared or separate trail systems. (Please note singletrack bicycle trails were not proposed on the master plan). The summary below only includes those who specifically spoke about off road or singletrack bicycle trail systems and not bicycle access in general. Three (3) undesirable and thirteen (13) desirable responses were received for singletrack bike access via all response options (comment form, general email statement, or facebook comments [facebook likes not includeal). CONKLIN LANE (Ni ENTMNCE �® inwooalana s ©wExisting ® ®SM1ee¢I r ® Ring cil© I, Nancy Marlin. Q® Herilage6rove q� Recforelian Yrea SECTION 3 MASTER PLAN W "i t"" Reconstruction Rx Reconstruction a ®© asaaanna conn YOR'soorl C'^� Ranslsam Ma 93 noWRR..d ®i Eaalanalansill 3 oneennm -IF—Rakting Ransil Structure ®® o® 0 SEVExTN CEMETERY ENTRANCE "j Q BOB ®Oagnal 1-ini HIII Park tm Propertyini Trail loop. Oak Hickory Woodland Restoration Ama IM SOWN Floodplain Woodland City of Iowa City FINAL MASTER PLAN Base on feedback received from the public and Advisory Committee the draft master plan was updated to form the final master plan. The following master plan and relative information was shown to the parks Commission Board on June 6, 2016 for their review and comment. There were minimal changes to the master plan. The majority of comments were centered on the trail improvements. The proposed trail plan was updated to reflect this. q ..i � c u 4 s 4 V a0YH4' e - x�f � •?l. §C§ b Pi • - e • c Hickory Hill Park Master Plan The public comment received during the second public meet showed a strong desirability for minimal primary paved surface trails; as well as, limited or no bicycle access. The master plan currently shows the paved commuter bicycle route from N. 1 st Avenue to 7th Avenue as a granular secondary trail. As the City continues to further develop their overall bicycle trail and route plans a bicycle route through Hickory Hill could be further considered Several comments were provided on the width of the secondary and primary trails. A 6 width was preferred for hiking in several comments provided. The 8' width provides better maintenance access for trail and bridge repairs. The plan was updated to provide 6' width secondary trails in areas on non -primary maintenance routes. Singletrack mountain bicycle facilities were also mentioned. Although a singletrack bicycle route is not identified in this 15 year master plan, potential facilities should be considered within the City's park system. It was felt the park did not currently have an area to accommodate a proper facility without too much negative impact to the existing desirable uses. Items the City should consider for a future singletrack bike trail facility are parking, visibility, restrooms, emergency access, various skill levels and trail maintenance needs. Je North O OiAi a +■ ~� 0.0 X09 0 O qJ tp 3 e § `o - GPS 4' s H { o m O _ Da OOOOS e c O N 0 QUAY tjyUBSe • .l. ....... - r a— j?© O R O zS - 'Q • t 0: O� f� of aue1 uq„uop Hickory Hill Park Master Plan The public comment received during the second public meet showed a strong desirability for minimal primary paved surface trails; as well as, limited or no bicycle access. The master plan currently shows the paved commuter bicycle route from N. 1 st Avenue to 7th Avenue as a granular secondary trail. As the City continues to further develop their overall bicycle trail and route plans a bicycle route through Hickory Hill could be further considered Several comments were provided on the width of the secondary and primary trails. A 6 width was preferred for hiking in several comments provided. The 8' width provides better maintenance access for trail and bridge repairs. The plan was updated to provide 6' width secondary trails in areas on non -primary maintenance routes. Singletrack mountain bicycle facilities were also mentioned. Although a singletrack bicycle route is not identified in this 15 year master plan, potential facilities should be considered within the City's park system. It was felt the park did not currently have an area to accommodate a proper facility without too much negative impact to the existing desirable uses. Items the City should consider for a future singletrack bike trail facility are parking, visibility, restrooms, emergency access, various skill levels and trail maintenance needs. City of Iowa City The following images provide clarification on the proposed trail hierarchy system. 1_f`il` , l'AGE .ECES ; rte. fireetii�MM1 iib Esiing$rvN ISIWmve Eneanr¢iiail (Dir W%n GMnOr WeA Qlir6) PROJECT PHASING When creating a park master plan which is intended to be used as a guideline for park improvements for a period of time, it is important to identify the priorities for implementation. This allows improvements to be made as funding becomes available. Through the design process, meetings with the Advisory Committee and the public, the following Phasing Chart has been created for the park. PROJECT COSTS & IMPLEMENTATION The budget cost projections provided in the chart are based upon a public bidding process. The cost projections are approximate and are to assist with construction sequencing as funds are available for park improvements. PRIORITIESPHASING ■GET COST PROJECTIONS High Priority Secondary Trails $195,000 Bridge Improvements $290,000 Signage Improvements $40,000 Sub -Total $525,000 Medium Priorities Primitive Trails $100,000 Portable Restroom with Enclosure $5,000 Natural Playscape at Bloomington Entrance $10,000-$100,000 Swings at Contain Entrance $3,500 Bike Parking $3,000 Kiosks $6,500 Sub -Total $128,000-$218,000 Low Priorities PrimaryTrails&Conklin Lane Entrance $150,000 PrimaryTrail, Bloominton Street $105,000 Council Ring $3,500 Overlook— Elevated Wood Structure $4,000 Overlook— Elevated Stone Area $3,500 Gaga Ball Pit $2,500 Prairie Reconstruction Areas, north area $10,000 Expand Regina Prairie Reconstruction $10,000 Sub -Total $288,500 TOTAL11 1 11 Hickory Hill Park Master Plan "It is beautiful on antj daij, even a windLj rather drab late fall one, because it has hills, streams and long views -and quiet. It's a walking kind of park, where in spring and summer i the air is filled with birdsong and the groundcover of bushes hums with twittering life ... Here's countrty at Dour doorstep, near enough for after-school troop and group hikes and nature games and observations. No great caravans of cars necessary, with mothers transporting half a half-hour drive, then waiting" by Louis Janes an early park advocate and creclitecl for mining the park,1965 HICKORY HILL PARK MASTER PLAN ,I E CITYF IOWA CITY SNYDER & ASSOCIATES Engineers and Planners Housing Trust Fund Johnson County From'City Manager Fruin 1P4 Housing Trust Fund of Johnson County 322 East Second Street Iowa City, IA 52240 Email: tachenbach@htfjc.org Website: www.htfjc.org Office: 319.358.0212 Fax: 319.358.0053 FY16 Annual Report - BLard ofDirectors Bob Dvorsky, President $565o013 State Senator, 37' District $7,329 $850 1,799 $533 ■ State Housing Trust Fund Ellen Habel,Pnsidext1 q_*ofcomulk $17,708 ■ FHLB Grant Ron Mavrias, Semtag $69,998 ■ Government Contributions Private Citizen _ ■ ECICOG HTF Admin John Warren, Treararer $71,000 ■ Interest Income BergmKDV ■ Other Contributions ""_______ "`"` ■ Misc Income Simon Andrew, Opiolrowa■ LHCB Membership�y $82,500 $313,296 ■ Fundraising Jerry Anthony, University of - Jowa, Urban & Regional Planning - - - FY16 HTFJC Project Awards Totaled $422,700 Robert Brooks, Private Citizen $42,0.00 - Homebuyers Assistance Program Bob Bums, Bums dr Burns, $150,000 - 3 Diamond Developments' Diamond Senior Apartments J -G - $10,700 - Shelter House Winter Emergency Shelter. Crissy-Canganek SbeherHouse $10,000 - Inside OutCitizen Rent Assistance $50,000 - Iowa City Cohousing Prairie Hill Maryann Dennis, Ex-ojjicio $40,000 - Iowa Valley Habitat for Humanity Tippie Build W The Housing Fellowship $40,000 - Iowa Valley Habitat for Humanity Interfaith Build Kirsten Frey, Kennedy, Cruise; $30,000 - Iowa Valley Habitat for Humanity Women Build Frey and Gekur $50,000 - The Housing Fellowship Rental Rehab III Steve Gordon, AM Management Steve Steve Long, HBKEngineerixg, FY16 Other Activities: ' • Minor Repair Program: $80,717 FHLB and $5,500 HTFJC supplemental funding assisted 15 homeowners during the last fiscal year Tracey Mulcahey, G'ry ofNortb • Active involvement with the. Local Homeless Coordinating Board (LHCB): Contract a part- il'berly time staff person for LHCB for FUSE project initiative, serve as the fiscal agent and provide administrative support through the HTFJC'Operations Coordinator position Phil O'Brien, Urban Ams Rea! . In collaboration with ECICOG,\made available a total of $222,600 of HOME and Estate HTFJC funding to assist a minimum of eight first time homebuyers in Johnson County Scott Schroeder, MidWestOxe ' Executive Director served on local community boards and committees, including the Bank Johnson County Livable Community. Policy Board & Housing Action Team, and Iowa City Riverfront Crossings Inclusionary Housing Committee Rod Sullivan, Johnson County • Participated in the Affordable Homes Coalition as fiscal agent, website host and served Board ofSupornsors on executive and conference planning committees • Integrally involved in planning and implementing the Affordable Housing WinfWin For Larry Wilson, Uxiversiry Heights All conference in June 2016 Citizen • Co -hosted 40th anniversary celebration for IFA during the housing conference Staff • Continued administration duties for Housing Fund for. Linn County and East Central Tracey Achenbach, Iowa HTF Executive Director • Increased local speaking engagement and presentation opportunities Casey Cooper,, Operations Coordinator - - r CITY OF IOWA CITY IP5 7� MEMORANDUM Date: September 1, 2016 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: University of Iowa Week of Inspiration The University of Iowa will be holding a number of events during the upcoming Week of Inspiration. Please take a look and consider attending those that are of interest to you. Additional information can be located on their website: httl)s:Hinspire. uiowa. edu/ca m pus -open -houses -added -week -inspiration Campus Open Houses Added to "Week of Inspiration" I Inspire Page 1 of 9 (@T �(tj / WWW. wa.edu) Q Search this site Search GRAND OPENINGS (/GRAND -OPENINGS) v WEEK OF INSPIRATION (/INSTALLATION) v t GROUNDBREAKINGS (/GROUNDBREAKINGS) v MORE INSPIRATION (/MORE -INSPIRATION) v Campus Open Houses Added to "Week of Inspiration" https:Hinspire.uiowa.edu/campus-open-houses-added-week-inspiration 9/1/2016 Campus Open Houses Added to "Week of Inspiration" I Inspire Page 2 of 9 The University of Iowa will celebrate its institutional excellence by providing a "peek behind the curtain" of a handful of departments and units on campus during a series of open houses scheduled Monday through Thursday (Sept. 12-15) of the "Week of Inspiration" that will culminate with the installation of the UI's 21st president and a free concert outside the Hancher Auditorium on Friday (Sept. 16). Twelve open houses are currently included in the schedule. All will be open to the greater University of Iowa community and the general public from 7 a.m. to 9 a.m. Each will be led by staff of the host department or unit. Coffee, juice, breakfast pastries and donuts will be served. Participants will have the opportunity to tour the home game locker room of the nationally ranked University of Iowa football team and "swarm" inside Kinnick Stadium; explore the UI's Energy Control Center, where staff of UI Facilities Management monitor, analyze, and forecast energy supply and consumption across campus; and get behind the wheel of a simulator at the UI's National Advanced Driving Simulator. Open house guests will also have the chance to prepare for another Iowa winter by getting their flu shot at the College of Pharmacy; shake hands with a robot and a new dean while learning about the future of education at the College of Education; experience up -close how the Iowa Flood Center is helping communities statewide prepare against flooding, and get "hands-on" inside the UI Power Plant with locally -sourced biomass like oat hulls, wood chips, and Miscanthus grass that's helping the UI achieve its goal of 40 percent renewable energy by 2020. https://inspire.uiowa.edu/campus-open-houses-added-week-inspiration 9/1/2016 Campus Open Houses Added to "Week of Inspiration" I Inspire IPage 3 of 9 "We are excited to provide the greater University of Iowa community an opportunity to explore spaces on the campus that aren't routinely open to the general public and, more importantly, showcase some of what makes the University of Iowa one of the nation's top public research universities," says Laura McLeran, senior advisor to the president and associate vice president for external relations.. The current schedule of open houses and a description of each is provided below. Please note: The schedule is tentative and subject to change; it is expected to be finalized by Friday, Sept. 2. Week of Inspiration Campus Open Houses Schedule as of Aug. 29, 2016 Monday, Sept. 12 (7 a.m. - 9 a.m.) College of Education Explore the University of Iowa College of Education's high-tech, collaborative space, known as N110. Meet our new dean, Dan Clay, and see the contemporary space that houses our Linda R. Baker Teacher Leader Center, the Education Technology Center, the Iowa Center for Assistive Technology Education and Research (ICATER), and the Dr. Paul D. Larson I -SERVE Office (Support, Education, and Resources for Veterans and Enlisted). You'll also have the opportunity to meet some of our outstanding students who represent the future of education and experience cutting-edge assistive technology in action, like the Double Robot. Facilities Management/Energy Control Center The University of Iowa's Energy Control Center (ECC) houses one of the most advanced and extensive energy management tools available in any campus environment. Since its opening in 2010, the ECC has become a model for many other institutions. Campus Technology magazine calls it one of their "favorite green practices in higher education today." The ECC, located in the University Services Building, serves as a central location for the monitoring, analysis, and https:Hinspire.uiowa.edu/campus-open-houses-added-week-inspiration 9/1/2016 Campus Open Houses Added to "Week of Inspiration" I Inspire Page 4 of 9 forecasting of energy supply and consumption across campus. Join our energy experts for a demonstration of this: award-winning, state-of-the-art technology and take a peek at the Building Energy Dashboards that provide real-time displays of energy use in campus buildings. College of Engineering/Combustion and High Speed Fluid Mechanics The lab finds solutions to important questions in combustion and related fluid mechanics. Researchers and students are focused on two key technical areas: combustion instability for alternative fuels in gas turbines and optimizing the producer gas generated from biomass materials. The second portion of the open house will be devoted to details about how the addition to the Seamans Center for the Engineering Arts and Sciences, currently under construction, is advancing engineering education and research. College of Dentistry Dental Education for the 21st Century: With a recently completed renovation and new wing, a tour of the College of Dentistry will showcase clinical and research space. Stop by the Simulation Clinic to see how we educate dental students with the latest technology and participate in hands- on activities, including "building" a tooth and digital scanning. Interactive displays at the entrance to the College will highlight advances in dental research as well as provide an opportunity to learn more about oral health care. (Enter the building at the main entrance to begin all activities.) Tuesday, Sept. 13 Q a.m. - 9 a.m.) College of Engineering/National Advanced Driving Simulator The National Advanced Driving Simulator is the premier driving simulator in the US. Our research touches the everyday lives of anyone who uses our nation's roadways! Everyone including drivers, passengers, pedestrians and bicyclists. Open house attendees will tour the most realistic driving simulator in the US, including the vehicle dome and control room. They will also experience driving a simulator on varied roadways and environmental conditions. Researchers will be available to discuss the types of studies conducted using our simulators. https://inspire.uiowa.edu/campus-open-houses-added-week-inspiration 9/1/2016 Campus Open Houses Added to "Week of Inspiration" I Inspire IPage 5 of 9 State Hygienic Laboratory Food and water are basics of life often taken for granted. But how do you know if they are safe to consume? A tour of the State Hygienic Laboratory gives a behind -the -scenes look at how the largest public health laboratory in the state determines if water is safe to drink, to swim in and to share with your pets. Our chemists will demonstrate the process that ensure water quality, from river to lab to your faucet. Is it safe to eat? Our disease detectives will demonstrate how to solve the mystery of what pathogens in food are making people sick. The twists and turns of how a laboratorian pinpoints the source of a disease will be on display at the State Hygienic Laboratory at the University of Iowa. Wednesday, Sept. 14 (7 a.m. - 9 a.m.) Intercollegiate Athletics/Kinnick Stadium Start your day following the same route as the Iowa football team on game day, tour the game - day lockerroom of the nationally ranked Hawkeyes, "Swarm" in the tunnel, and take a stroll in the south endzone. In addition, learn more about the Kid Captain program, which is a partnership that began in 2009 between University of Iowa Children's Hospital and the Iowa Hawkeyes to honor pediatric patients and celebrate their inspirational stories. Their strength and determination reminds us how truly courageous these young people are. College of Pharmacy The Pharmacy Practice Lab, a nationwide model in pharmacy education, is where students put all of their new knowledge and skills together to prepare for their future careers. The lab introduces a variety of classroom methods including active learning components where students practice their skills relevant to disease states. Our open house features second and third year students who will be located at numerous stations in the practice lab ready to take your vitals, assess your bone health, demonstrate smoking cessation models, and give you an influenza vaccination. Pharmacy practice lab faculty members will be supervising students, ready to take your questions as well. https:Hinspire.uiowa.edu/campus-open-houses-added-week-inspiration 9/1/2016 Campus Open Houses Added to "Week of Inspiration" I Inspire Page 6 of 9 Holden Comprehensive Cancer Center The laboratory of George Weiner, investigates new approaches to cancer immunotherapy, a way to allow the body's own immune system to fight cancer. The lab is a key hub for the University of Iowa/Mayo Clinic Specialized Program of Research Excellence (SPORE) in lymphoma. The lab works closely with clinical researchers, and with the biotech industry to help move research advances as quickly as possible to where they help patients. Dr. Weiner is the director of the University of Iowa Holden Comprehensive Cancer Center, the only cancer center in Iowa designated as "comprehensive" by the National Cancer Institute. Thursday, Sept. 15 (7 a.m. - 9 a.m.) Facilities Management/UI Power Plant The Power Plant is often referred to as the "beating heart" of the UI campus, delivering vital services such as heating, cooling, sterilization, and electricity through a complex system of tunnels to the main campus and the University of Iowa Hospitals & Clinics. Step inside this multi- level 1926 -built Medieval Revival building for a unique experience. See, hear and feel how fuel is converted into energy to power the UI campus. Get hands-on with locally -sourced biomass like oat hulls, wood chips, and Miscanthus grass that's helping the UI achieve its goal of 40% renewable energy by 2020. Peer into the firing aisle of the massive boilers that generate steam to heat, cool and power the campus. Join the Power Plant staff for an up -close view of the innovative technology and biomass fuel program that make the University of Iowa a nationally - recognized leader in renewable energy strategies. College of Engineering/NEXUS Engineering and the Arts Initiative The University of Iowa College of Engineering has embarked on a bold initiative which enables engineering students to develop their appreciation of the arts. We have established The Nexus of Engineering so that arts and engineering majors now have the opportunity to collaborate through a set of courses from each college that will generate new educational opportunities and stimulate creative teamwork among engineering and art students, faculty, staff, as well as visiting artists and https:Hinspire.uiowa.edu/campus-open-houses-added-week-inspiration 9/1/2016 Campus Open Houses Added to "Week of Inspiration" I Inspire Page 7 of 9 scholars. The engineering profession is an inherently creative endeavor in which engineers design and create new products, processes, or devices that solve problems in society and enhance the quality of life for humankind. When engineers and artists work together they can achieve especially impressive outcomes. Engineers bring an understanding of the physical world and the conditions and 'constraints' placed by the laws of nature, while artists bring a creative vision of beauty that can enhance any project. College of Engineering/IIHR — Hydroscience and Engineering/Iowa Flood Center Good information is the key to being ready for the next flood. The Iowa Flood Center (IFC), part of IIHR—Hydroscience & Engineering at the University of Iowa, provides accurate, science -based information to help Iowans better understand, monitor, and prepare for floods. The IFC is improving flood monitoring and prediction in Iowa, while also developing strategies to help mitigate and prevent future flood damage. Visitors to the IIHR Wind Tunnel Annex will see the IFC's mobile polarimetric X -band radar, used for precipitation monitoring; the IFC -developed stream -stage sensors, which measure stream water elevation; rain gauge platforms that measure rain and soil moisture; and try out a hands-on watershed model to see how flooding moves through a basin. In addition, visitors will have the opportunity to try out the Iowa Flood Information System, an online application that provides real-time information on precipitation, stream levels and more across the state. Those who wish to may also visit IIHR's Model Annex next door to see a physical model of a vortex dropshaft and tunnel section for the city of St. Louis. Editor's Note: Read about the "My Iowa Story" (https://inspire.uiowa.edu/my-iowa-story-series- highlights-week-inspiration)series of events that are also scheduled for the "Week of Inspiration." Publication Source: The Office of Strategic Communication Back to Celebrating a Week of Inspiration (/inspiration -week) Back to Stories (/stories/15) https:Hinspire.uiowa.edu/campus-open-houses-added-week-inspiration 9/1/2016 r r --i~•® CITY OF IOWA CITY Mpg em;47� MEMORANDUM Date: August 31, 2016 To: Mayor and City Council {( From: Marian K. Karr, City Clerk Re: KXIC Radio Show KKIC offers a City show at 8:00 AM every Wednesday morning. In the past Council has volunteered for dates, and staff filled in as necessary. Please take a look at your calendars and come prepared to help fill in the schedule at your work session on September 6. Wednesday September 7 — Taylor September 14— September 21 — September 28 — October 5 — October 12 — October 19 — In addition we are adding a 7:15 — 7:45 AM the first and third Friday of each month: Friday September 2 — Botchway September 16 — Dickens October 7 — October 21 — Please remember that KKIC is very flexible with taping the Wednesday sessions ahead of the show. It is the intent of the Friday interviews to be live. U sadioshowasking.doc r1 09!31-16 CITY OF IOWA CITY L7 MEMORANDUM Date: September 1, 2016 To: Geoff Fruin From: Steven J. Rackis, Iowa City Housing Authority Re: Update on Transition Payment to Tenants Housing Fund Background: of Rose Oaks Apartments from City's Affordable On August 16, 2016, the City Council of the City of Iowa City resolved that each of the two -hundred and seven (207) households with a valid lease at the Rose Oaks Apartment Complex as of February 27, 2016, as shown by the list provided to the City of Iowa City by Rose Oaks management, shall be eligible, upon application, to receive a transition payment of $250 from the City's affordable housing fund. Discussion: On August 17, 2016, an application for the transition payment of $250 from the City's affordable housing fund and a postage paid return address envelope was sent to the two -hundred and seven (207) tenants on the list provided Rose Oaks management. Each tenant on the list received the application in five (5) languages: English, Arabic (United States), French (Africa), Swahili, and Spanish (United States). Prior to the mailing, the Housing Authority contacted Shelter House and the Center for Worker Justice to identify address changes and received forty-two (42) changes of address from the following sources: • Shelter House 33 • Iowa City Housing Authority 4 • Self -Identified 3 • Center for Worker Justice 1 • Rose Oaks 1 NOTE: The Center for Worker Justice submitted seven (7) addresses; four (4) we already had; and, two (2) were tenants in units leased by the King of Glory International Church (also identified by Shelter House). The applications were sent to King of Glory International Church and have been returned on behalf of these two (2) families. The Housing Authority is responsible for all activities related to the mailing and receipt of applications. The Administrative Secretary for the Neighborhood and Development Service Department is responsible for the weekly check requests for the applications received. Following is the data for the Rose Oaks transition payment effort as of August 31, 2016: • Eighty-eight (88) applications received. • Seventy (70) checks will be mailed on September 2, 2016. • Eighteen (18) checks will be mailed on September 9, 2016. • Sixty-one (61) applications were "Returned to Sender" by the US Postal Service. • Four (4) applications were resent due to a change of address submitted after the August 17, 2016 mailing. Conclusion: The Neighborhood and Development Services Department will continue to administer the Rose Oaks Transition payment effort until the October 31, 2016 deadline. ' r ' IPs CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (319)356-5000 (319) 356-5009 FAX WWW. icgov. org August 18, 2016 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — Custodian — Government Buildings Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Custodian — Government Buildings. Caleb Burkholder IOWA CITY CIVIL SERVICE COMMISSION LyrafiN. Dickerson, Chair Mayor's Walk scheduled for September 7 W Receive Updates Enter Email Address Go P Mayor's Walk scheduled for September 7 City of Iowa City sent this bulletin at 08/30/2016 01:05 PM CDT G SHRRE Having trouble viewing this email? View it as a Web page. City of 10WACITY FOR IMMEDIATE RELEASE Date: 8/30/2016 Contact: Simon Andrew, Assistant to the City Manager Phone: 319-356-5010 Mayor's Walk scheduled for September 7 Page 1 of 2 IP9 Mayor Jim Throgmorton will continue his series of neighborhood walks through Iowa City on Wednesday, September 7, 2016. Wednesday's walk marks his fifth event since April and will begin at 4:45 p.m. The Mayor's Walks provide the Mayor with the opportunity to learn more about the City directly from the residents he serves. Mayor Throgmorton will begin his walk at the Clinton and Washington Street Transportation Center, where he will catch the Rochester bus. He will take that bus to the stop at Amhurst and Rochester Sts., then walk south on Amhurst toward Washington St. For more information about the Mayor's Walks series, email 4im-throgmorton0iowa-citv.org or call 319-621-9391. Questions? 4��Ok Contact Us CITY Of IOWA CITY rtrauoarror urtuuliu STAY CONNECTED: 1I It j in https://content.govdelivery.com/accounts/IAIOWA/bulletins/I60903e 8/30/2016 From: City of Iowa City <CityoflowaCity@public.govdelivery.com> Sent: Wednesday, August 31, 2016 1:46 PM To: Marian Karr Subject: City Council Listening Post SHRRE Having trouble viewing this email? View it as a Web page. °=°� 10WACITY FOR IMMEDIATE RELEASE Date: August 31, 2016 Contact: Marian K. Karr, City Clerk Phone: 356-5041 City Council Listening Post The fourth City Council listening post will be held at the Chauncey Swan Farmers Market, 405 E. Washington Street, on Saturday, September 17, from 9:00-11:00 AM. Two Council Members will attend each listening post and those two Council members will report back to the entire Council. Members of the community are encouraged to stop by and meet with Council representatives to discuss any community issue. No formal agenda or presentation is planned. The City Council of Iowa City approved the 2013 Equity Report Action Plan and five areas of focus for relationship building. The plan outlined top priorities and new initiatives developed by City staff and Council to promote racial equity and diversity. One of the new initiatives is to host listening posts in various locations throughout the year. Other listening posts are planned in other areas later in the year. For additional information, questions, or suggestions on future locations for listening posts please contact City Clerk Marian Karr at Marian-KarrCcDiowa-city.orc, 319-356-5041; or Equity Director Stefanie Bowers at Stefanie-Bowersng.iowa-citv.org, 319-356-5022. 1 ! � ;c ftt ,owl Questions? -+ate_ Contact Us CITY OF IOWA CITY trasco MY or tnttututtt STAY CONNECTED: SUBSCRIBER SERVICES: Iowa City Gateway: Dubuque Street traffic changes for Hawkeye Football game days Page 1 of 2 Receive Updates I Enter Email Address Go W Iowa City Gateway: Dubuque Street traffic changes for Hawkeye Football game days City of Iowa City sent this bulletin at 08/29/2016 09:05 AM CDT O SHARE Having trouble viewing this email? View it as a Web page. °°�� 10WACITY FOR IMMEDIATE RELEASE Date: 8/29/2016 Contact: Shannon McMahon Phone: 319-356-5058 Iowa City Gateway: Dubuque Street traffic changes for Hawkeye Football game days Dubuque Street will temporarily convert to a one-way road, with two lanes of outbound traffic, after home Hawkeye Football games to accommodate heavy traffic leaving Iowa City. Post -game, Dubuque Street will only allow northbound, one-way traffic between Foster and Park Roads. There will be no south -bound traffic between Foster Road and Park Road during this time. Drivers should instead use Highway 1/Dodge Street (Exit 246) to access Iowa City from 1-80. Residents living north of Park Road who use Dubuque Street to access Iowa City will be directed north and will have to access Iowa City from Dodge Street / Highway 1 or other local roads. Pre -game, traffic on Dubuque Street will remain as is under the current Gateway Project configuration, with one lane of traffic in each direction from Foster Road to Ronalds Street. Drivers should be prepared for delays. Fans should plan to arrive early. Drivers traveling into Iowa City from 1-80 for home Hawkeye Football games are encouraged to use alternative routes like Dodge Street (Exit 246) and Coral Ridge Ave/Highway 6 (Exit 240) as well as ride the Hawkeye Express train, which departs from the Fount Plaza (2441 James Street) in Coralville. First Avenue in Coralville (Exit 242) will continue to experience heavy traffic on home game days. Additional traffic control staff will be stationed on Dubuque Street both pre -game and post -game to assist in creating the best flow possible and will stay as long as traffic dictates. https:Hcontent.govdelivery.com/accounts/IAIOWA/bulletins/I 603ed2 8/29/2016 Iowa City Gateway: Dubuque Street traffic changes for Hawkeye Football game days Page 2 of 2 People trying to access City Park before and after the game should use Riverside Drive. The first Hawkeye home game of the season is set for Saturday, Sept. 3. Kickoff is at 2:30 p.m. Additional game day information can be found at www.footballoameday.com. To view the full 2016 Hawkeye Football Schedule visit hawkevesports.com. Iowa City Gateway Project updates are regularly posted to icgov.om/aatewavoroiect, as well as the City of Iowa City Facebook and Twitter pages using #ICgateway. People can also sign-up to receive City of Iowa City E -subscription notifications. After creating an online account, be sure to select "Iowa City Gateway Project Updates" under the "Construction and Housing" category to receive e-mails; related to the construction schedule and traffic adjustments. The Iowa City Gateway Project is a flood mitigation project that will raise Dubuque Street while also lifting and replacing the Park Road Bridge. To learn more about the Gateway Project, visit icgov.org/aatewavoroiect. t ! � `mit 7� Ma Z.4 Questions? Contact Us CIIYOf IONVACIIY wscorma unuruu STAY CONNECTED. M © fr, ® 10 SUBSCRIBER SERVICES: Manage Preferences i Unsubscribe I Help P~ed by .F https://content.govdelivery.com/accounts/IAIOWA/bulletins/I603ed2 8/29/2016 Celebrate the Monarch Butterfly with a special event at the East Side Recycling Center IP12 0 Receive Updates JEnter Email Address Go Celebrate the Monarch Butterfly with a special event at the East Side Recycling Center City of Iowa City sent this bulletin at 09/01/2016 10:54 AM CDT O SHRRE Having trouble viewing this email? View it as a Web page. °��«IOWA CITY FOR IMMEDIATE RELEASE Date: 9/1/2016 Contact: Brenda Nations Phone: 319-887-6161 Celebrate the Monarch Butterfly with a special event at the East Side Recycling Center Iowa City will hold a special festival to celebrate the Monarch butterfly and highlight efforts to increase its declining population. People will gather for the Iowa City Monarch Festival Sunday, September 11, 2016 from 1 to 2:30 p.m. at the East Side Recvclina Center. All ages are welcome to enjoy this free celebration. Information about the Monarch butterfly, milkweed and how to raise caterpillars will be on display. Kids' activities include a Monarch themed scavenger hunt, coloring and stories. A special treat that explains the Monarch life cycle will also be available for kiddos to munch on and a chrysalis giveaway will be held at 2:15 p.m. The Monarch Festival is part of Iowa City's commitment to creating an environment that will allow Monarchs to thrive and reproduce in our community. The population of this unique, vibrant butterfly has declined by more than 90 percent in the past two decades. Iowa City has taken several steps to help support the Monarch. To learn more about the initiative and how you can help, visit icaov.om/ICMonarchs. https://content.govdelivery.com/accounts/IAIOWA/builetins/16116bl 9/1/2016 Av In celebration of our 35th anniversary The Center presents: Author, Speaker, Activist Ashton Applewhite MONDAY, SEPTEMBER 12, 2016 Iowa City Senior Center, 28 South Linn Street 8:30 a.m. Community Book Club 11111.17 -J .�a '� This Choir Rocks: A Manifesto Against Ageism Ashton will join an intergenerational group at The Center for a light breakfast and a dynamic discussion. Fee: $5 (book included), registration required. (I 2:00 P.M. This Chair Rocks: How Ageism Warps Our View of Long Life ' Part monologue, part consciousness -raiser, Ashton's talk dispels myth after myth about late life and proposes an alternative to worrying about getting old. Free & open to all. - 7:00 p.m. Reading & Book Signing at Prairie Lights Bookstore Ashton reads from her book, Q&A to follow. Free & open to all. Ashton Applewhite has been recognized by the New York Times, National Pub- lic Radio, and the American Society on Aging as an expert on ageism. Her work has been published in Harper's, Playboy, and many other publications. Sponsored by: Friends of The Center, University of Iowa Aging Studies Program, Carver College of Medicine's Community Health Outreach course. MINUTES PRELIMINARY IOWA CITY BOARD OF APPEALS MONDAY, AUGUST 1, 2016 DALE HELLING CONFERENCE ROOM, CITY HALL 410 E. WASHINGTON STREET IOWA CITY, IA 52240 MEMBERS PRESENT: John Roffman, Scott McDonough, Andrea French, Jim Walker MEMBERS ABSENT: John Gay STAFF PRESENT: Tim Hennes (Sr. Building Inspector), Sue Dulek (Asst. City Attorney), Stan Laverman (Sr. Housing Inspector), John Yapp (Development Services Coordinator), Brian Greer (Fire Marshall), Jann Ream (Code Enforcement Specialist, acting as minute taker) OTHERS PRESENT: Lisa Udell (applicant) RECOMMENDATIONS TO COUNCIL: None CALL TO ORDER: John Roffman called the meeting to order at 4:01 PM ELECTION OF OFFICERS: French moved to elect John Roffman as chairperson of the Board of Appeals. McDonough seconded. VOTE: Roffman was elected as chairperson of the BOA by a unanimous vote. McDonough moved to elect Andrea French as vice -chair of the Board of Appeals. Walker seconded. VOTE: French was elected vice -chair of the BOA by a unanimous vote. CONSIDERATION OF MINUTES: Minutes from the May 181h, 2015 meeting had previously been approved on June 8th, 2015. Appeal of Notice of Housing Code Violation (605-607 Holt Avenue) Stan Laverman gave the Board a brief overview of what the appeal was about. The violation item under appeal related to a furnace and water heater located in a basement bathroom closet. This rental property had been routinely inspected many times previously. In the latest rental permit inspection, the housing inspector noted this particular violation which had been present during the previous inspections. The furnace and water heater are in the bathroom closet. There is no combustion air from the outside being brought in to these appliances. There is metal behind the louvered doors that further restricts air to the appliances. Bathrooms and bedrooms are prohibited locations for fuel burning appliances. This was a PRELIMINARY prohibited location in the 1979 Uniform Building Code which was the code that this structure was built under. Laverman felt this situation was a health and life safety issue no different than if they discovered a flue that was not venting properly -the City would expect and require repair. In this particular situation, the area is a prohibited location and there is no combustion air for the fuel burning appliances. John Roffman asked the applicant, Lisa Udell, to state her reasons for appeal. Udell showed the Board photos of the area and appliances in question. She stated that she and her husband had bought the property in 2005 as an investment property and they did have investment related expectations. She stated that the Board did have an important role in making sure the housing stock in Iowa City was safe but that they also had an important role in protecting the rights of property owners. She said that when they bought the property, it was important to them that they acquire a legal rental property that had passed inspections and had a valid rental permit. They relied on the rental permit that was in place when they bought the property that stated the property was compliant. Their understanding was that they would have to properly maintain the property but that they would not be expected to make structural corrections. She pointed out that this property had been inspected for the past 25 years and that, during the two previous rental inspections, this equipment in particular had been closely looked at. This inspection was the first time this situation had been cited as a safety issue. She felt that the language in the Housing Code was very clear and that, when it refers to maintaining a property, it does not mean tear down and rebuild. She felt the question in front of the Board was not that a property had to comply with building code but whether it was required to be brought into compliance with current building code. She stated again that "maintain" is not the same as requiring structural corrections and that a housing inspector does not have the authority under the code to require these types of changes. She stated that investors should be able to rely on certificates and permits issued by the City that verify a property is compliant with applicable codes. She asked that, if this is truly a safety issue, why could it not be addressed with the installation of a carbon monoxide detector? Board members discussed the violation and possible solutions. McDonough asked if the purpose of the code was to address the possibility of backdraft into the bedroom. Udell clarified that that referral was to building code. Laverman responded yes and that the housing code was a referenced code to the building code. And, that when the housing code states "maintain in a safe condition", It is directly referencing the building code. Walker stated that the real issue is more about combustion air than carbon monoxide. Walker asked that, since one of solutions offered by the City was to remove the shower, how that made a difference. Laverman responded that then it would not be considered a bathroom. McDonough asked when the requirement for carbon monoxide detectors came into effect. Laverman explained that the requirement in the housing code for the installation of carbon monoxide detectors came into effect this year. McDonough wondered if, when the furnace was replaced, whether it could be power vented which was one of the solutions presented by Housing Inspection. Udell clarified that the property was under contract to sell and that a replacement of the furnace would not occur under their ownership. Laverman said, since the area is adjacent to an outside wall, it would be fairly straightforward to bring in combustion air from the outside to the existing appliances and install new solid gasketed doors. Udell said she did explore that possibility in order to avoid the appeal but that she had great difficulty finding anyone willing to do the work and the only estimate she did receive was for over $1500.00. McDonough suggested a possible compromise that would require compliance when the furnace was replaced. Udell stated that there are lots of things that can be done to old buildings to improve their safety but the code does not require that and it should not be expected. Roffman explained that the Board does not have authority to override or ignore health and safety issues. So it doesn't matter when the violation is found; it becomes a matter of what is a reasonable correction. McDonough asked Udell what would happen if her tenants experienced a health issue that could be traced back to this violation and then it was discovered that the City not only knew about the issue but did nothing to remedy it. Udell cited a legal case in which a tenant put his hand through a door that did not have safety glass and he sued the City and the landlord based on his assertion that the landlord should have been required to comply with the building code. The court held that the landlord had a duty to abide by the housing code but not the building code. PRELIMINARY McDonough asked if the owner knew that door did not have safety glass in it. Udell did not recall but she said the court was very clear that the landlord could not be required to upgrade the glass to safety glass as a maintenance issue. Dulek clarified that the City was not sued in that case —just the landlord. Laverman stated that it was unfortunate that this violation was not discovered during the years the Udells owned the property. He suspected that the previous owner established the basement bathroom without a permit and that should have been caught earlier. However, this is the current situation and it has to be addressed. French asked if there was a valid Certificate of Structural Compliance on file. Laverman said yes, but that the basement bathroom was added after that. Walker said also that was not a good reason to overlook a safety issue. Udell asked again if there wasn't some point where property owners could and should rely on certificates and permits issued by the City that state a property is in compliance. Don't those certifications have to mean something? McDonough responded yes but that the system is not perfect. And now the hazards of carbon monoxide are better known and the City is now aware of this particular hazard in a rental property. Udell asked again why the installation of carbon monoxide detectors wouldn't be sufficient? Hennes explained that detectors can only warn about a potential hazard; they do not eliminate the hazard. Walker said it is a safety issue that should not be overlooked. Udell stated that she thought the law did not give the Board that ability- only the ability to "maintain" the property. Hennes said it was his understanding the property was not being maintained to the level of safety that was required at the time of construction. Udell reiterated that prior certifications have to mean something and they had the right to rely on those certifications that said the property was being maintained in a good and safe condition. Roffman asked Dulek to address that issue. Dulek said that sadly mistakes happen and the City is immune to claims based on errors in inspections. She said the Board has to decide if City staffs interpretation of "good and safe working condition" means that this particular situation must comply with the building code. She understands the owner's situation but that's what it comes down to. Udell asked for clarification of the housing code section that states the City cannot require retroactive structural changes. Hennes said the solutions offered are not structural changes. Laverman elaborated that the City was not telling her to remove a staircase or take a beam out or remove roof trusses - her options to provide outside combustion air and gasketed doors or remove the shower were not structural. Roffman asked if anyone had any further questions or comments. Udell reiterated that she did not see how the term "maintaining" could be stretched that far. McDonough said he understood the applicant's predicament but that he just could not ignore the safety concerns —especially if children moved in. He hoped there might be a compromise where the situation could be remedied when the appliances were updated. Roffman said he did not think $1500.00 was a hardship and that the Board should address the issue now and not place this situation on a new owner. Health and safety issues should not be circumvented. Udell said this situation has existed for 25 years — how is this now a health and safety issue? Laverman made the point that, as the furnace and water heater age, the chances of malfunction increase. MOTION: Roffman moved that the appeal be denied based on the fact that a health and safety issue exists and, even though it had been missed on previous inspections, it doesn't nullify the situation. Seconded by Walker. Further discussion: None VOTE: The appeal was denied with a unanimous vote 4-0. McDonough said he would help the applicant find a contractor who could do the work. Udell asked for the time frame for compliance. Laverman said they would start with 30 days. Udell stated that if this situation was one that required more expensive work to remedy, she would be pursuing further court action because she did not feel the City had the right to require this action. She thanked the Board for their time and said she would find a contractor to do what was required. 11 PRELIMINARY OTHER BUSINESS: Hennes said the Board would be looking at the 2018 codes in a few years. Roffman adjourned the meeting at 4:34 Chairperson, Board of Appeals Date Board of Appeals Attendance Record 2015-2016 NAME TERM EXPIRES Jun -15 Jul -15 Aug -15 Sep -15 Oct -15 Nov -15 Dec -15 Jan -16 Feb -16 Mar -16 Apr -16 May -16 Jun -16 Jul -16 Aug -16 NM NM NM NM NM NM NM NM NM NM NM NM NM NM (unfilled position) Andrea French 12/31/2017 X John Roffman 12/31/2017 X Scott McDonough 12/31/2016 X John Gay 12/31/2018 O/E Jim Walker 12/31/2018 X KEY X = present O = absent O/E = absent/excused NM = No meeting not a member _= X` = resent by phone DRAFT �p15 COMMUNITY POLICE REVIEW BOARD MINUTES — August 17, 2016 CALL TO ORDER: Vice Chair Joseph Treloar called the meeting to order at 5:37 P.M. MEMBERS PRESENT: Monique Green, Mazahir Salih (5:39 P.M.), Orville Townsend MEMBERS ABSENT: Donald King STAFF PRESENT: Staff Kellie Tuttle and Patrick Ford STAFF ABSENT: None OTHERS PRESENT: None RECOMMENDATIONS TO COUNCIL None NEW MEMBER INTRODUCTION Current and new Board members themselves. CONSENT CALENDAR Motion by Salih, seconded by Green, to adopt the consent calendar as presented or amended. • Minutes of the meeting on 06/07/16 • ICPD Memorandum #16-05 (February 2016 Use of Force) • ICPD Use of Force Report — February 2016 • Letter from Aaron Leonard with staff response Motion carried, 4/0, King absent. OLD BUSINESS None. NEW BUSINESS None. PUBLIC DISCUSSION None. BOARD INFORMATION The Board discussed briefly what items typically go on the consent calendar, procedures concerning items from the police department, meeting frequency/forums, and complaint procedures/executive sessions. CPRB August 17, 2016 Page 2 Treloar informed the Board of the involvement he and King had meeting with the Civil Service Commission and representatives from the search firm regarding the police chief recruitment. Tuttle handed out minutes from the 7/13/16 meeting. STAFF INFORMATION Tuttle asked Board members to look over the Board contact list to make sure the information is accurate. EXECUTIVE SESSION Notneeded. TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subiect to change) • September 13, 2016, 4:30 PM, Helling Conference Rm (Changed time to 4:30PM) • October 11, 2016, 5:30 PM, Helling Conference Rm • November 8, 2016, 5:30 PM, Helling Conference Rm • December 13, 2016, 5:30 PM, Helling Conference Rm • January 10, 2017, 5:30 PM, Helling Conference Rm Vice Chair Treloar and new members agreed to meet at 4:30 on September 13th for an orientation. Members were asked to bring their schedules to the next meeting to look at the meeting dates for Oct/Nov. ADJOURNMENT Motion for adjournment by Salih, seconded by Townsend. Motion carried, 4/0, King absent. Meeting adjourned at 6:03 P.M. COMMUNITY POLICE REVIEW BOARD ATTENDANCE RECORD YEAR 2015-2016 (Meeting Date I{EY: X = Present O = Absent O/E = Absent/Excused NM = No meeting --- = Not a Member TERM 9/8 10/12 12/16 1/20 1/25 2/17 4/12 4/26 5/18 5/23 6/7 8/17 NAME EXP. Melissa 9/1/16 X X X X X X NM X X X X Jensen Joseph 9/1/17 X X X X X X NM X O/E X X X Treloar Royceann 9/1/16 O X O X X X NM X X X O --- Porter Mazahir 9/1/17 X O O/E O X O NM X X O/E O/E X Salih Donald 9/1/19 — X X X X O NM X X X X O/E King Monique 7/1/20 -- — —_ _ __ _ _ _ — — X Green Orville 7/1/20 --- --- _ --- --- --- -- Townsend I{EY: X = Present O = Absent O/E = Absent/Excused NM = No meeting --- = Not a Member IP16 MINUTES PRELIMINARY PLANNING AND ZONING COMMISSION AUGUST 4, 2016 — 7:00 PM — FORMAL MEETING EMMA HARVAT HALL — CITY HALL MEMBERS PRESENT: Carolyn Dyer, Mike Hensch, Ann Freerks, Phoebe Martin, Max Parsons, Mark Signs, Jodie Theobald MEMBERS ABSENT: None STAFF PRESENT: Sara Hektoen, Karen Howard OTHERS PRESENT: None RECOMMENDATIONS TO CITY COUNCIL: By a vote of 7-0 the Commission recommends approval of the amendments to Title 14, Zoning Code to establish standards for a new form- based code district, the Eastside Mixed Use District, to clarify and refine the language of certain provisions of the Riverfront Crossings form - based code, to adjust parking requirements and apartment mix standards to encourage student housing in areas abutting the University campus and to encourage housing for a broader mix of populations throughout Riverfront Crossings and the Eastside Mixed Use Districts; and to ensure that zoning requirements for exterior lighting are applied in the Riverfront Crossings and Eastside Mixed Use Districts as described in the Staff Report of July 27, 2016 and amended in the Staff Memo of August 4, 2016. By a vote of 7-0 the Commission recommends approval of REZ16-00006 the rezoning of multiple properties encompassing portions of the 500 blocks of Iowa Avenue, College Street, Washington Street and Burlington Street from Central Business Support (CB -5), Central Business Service (CB -2) and Neighborhood Stabilization Residential (RNS-20) to Eastside Mixed Use (EMU). By a vote of 7-0 the Commission recommends the Council forward a letter to the Johnson County Board of Adjustment recommending that if a Conditional Use Permit is granted to allow a tree service business at 4522 Taft Avenue, it be limited to a period of 15 years with the possibility of future renewals. CALL TO ORDER; Freerks called the meeting to order at 7:00 PM. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There were none CODE AMENDMENT ITEM: Discussion of amendments to Title 14, Zoning Code, to establish standards for a new form - based code district, the Eastside Mixed Use District, to clarify and refine the language of certain provisions of the Riverfront Crossings form -based code, to adjust parking requirements and Planning and Zoning Commission August 4, 2016 — Formal Meeting Page 2 of 6 apartment mix standards to encourage student housing in areas abutting the University campus and to encourage housing for a broader mix of populations throughout Riverfront Crossings and the Eastside Mixed Use Districts; and to ensure that zoning requirements for exterior lighting are applied in the Riverfront Crossings and Eastside Mixed Use Districts. Howard noted that Staff sent a follow-up memo to the Commission in their packets to address some of the discussion at the last meeting, specifically to answer some of the questions about commercial uses in this District. Howard stated while they believe there won't likely be a large demand for commercial uses there are some existing now and other small businesses may want to move into some of the existing buildings in the District. Staff believes most of the commercial uses will develop along Van Buren Street because it is closest to downtown. Nevertheless Staff felt it was reasonable to establish some standards even though it will largely be residential a neighborhood: they want to be conscientious of livability and the transition from commercial to residential. Staff is recommending that the uses that tend to draw a lot of customers to the sites (i.e. restaurants, retail, personal -service orientated and commercial recreational uses) not be open to the public between the hours of 11:00 p.m. and 6:00 a.m. except if located along the Van Buren Street frontage or along Burlington Street. Staff feels those are reasonable hours and likely most of the commercial uses wouldn't be open during those hours anyway. The restaurant that is located in the area now that is open into the early morning hours is a unique situation and is likely trying to capture the after-hours crowd. If that business ever moves out and another restaurant moves in the new hour restrictions would apply. Howard noted in addition there was one other commercial use that probably wouldn't ever locate in this District but one that would not be desired is the animal -related uses (veterinary clinic or pet boarding facility) so that would be disallowed. Dyer asked about a business that makes dog biscuits. Howard stated that would not be animal - related but rather retail because the animals would not be at the facility. Freerks asked about the brewery/restaurant that is currently located in the District, would they need to change their hours to close at 11:00 p.m. rather than 12:00 a.m. Howard said they have frontage onto Van Buren Street so they would be exempt from those hour restrictions. Howard stated with regards to the question of lighting, Staff did check with MidAmerican Energy on the light Pam Michaud mentioned in the alley, it is an old barn -style light so it likely is over - lighted for the area, but MidAmerican Energy is changing out their fixtures over time and would come change this one out. The owner of the apartment complex pays for that light service to light the parking lot of his apartment building for safety and security. The new fixture will be better, likely downcast and a LED fixture. Other than that, Staff felt the lighting regulations they had proposed are appropriate. Howard noted the correction to the side and rear setbacks that disconnect between the graphic and the form -based code language, there is a minor change that is addressed in the memo and a portion of the sentence should be kept "Surface Parking, Loading, and Service Area: 5' min. or 0' where parking is shared with the adjacent property. Must comply with the same side and rear setback requirements as principal buildings. Setback area shall be landscaped to the S2 Standard". Freerks opened the public hearing. Seeing no one, Freerks closed the public hearing Planning and Zoning Commission August 4, 2016 — Formal Meeting Page 3 of 6 Theobald moved to approve the amendments to Title 14, Zoning Code as described in the Staff Report of July 27, 2016 and amended in the Staff Memo of August 4, 2016. Parsons seconded the motion. Parsons noted that this land with its close proximity to downtown and the historical neighborhoods to the east will be a desirable area in the future and it is obvious that this code amendment has been well thought out by Staff. Signs stated he likes the addition of the set business hours to keep the goal of maintaining that neighborhood transition. Freerks asked if property owners were made aware of this change, as there was no public present this evening. Howard noted the business operation hours wouldn't affect any of the businesses that are there now, any that are currently open after 11 will be grandfathered in. She noted that required notifications of this meeting and agenda were followed. A vote was taken and the motion carried 7-0. REZONING ITEM (REZ16-00006): Discussion of an application submitted by the City of Iowa City for a rezoning of multiple properties encompassing portions of the 500 blocks of Iowa Avenue, College Street, Washington Street and Burlington Street from Central Business Support (CB -5), Central Business Service (CB -2) and Neighborhood Stabilization Residential (RNS-20) to Eastside Mixed Use (EMU). Howard explained that this would be implementing the Code Amendment that the Commission just recommended and set the new zoning for this area. Staff is recommending approval. Martin asked again if all the property owners in this area were notified of the proposed change. Howard said there was a neighborhood meeting as well as notification to all by personal letter. Freerks opened the public hearing Seeing no one Freerks closed the public hearing Theobald moved to approve REZ16-00006 the rezoning of multiple properties encompassing portions of the 600 blocks of Iowa Avenue, College Street, Washington Street and Burlington Street from Central Business Support (CB -5), Central Business Service (CB -2) and Neighborhood Stabilization Residential (RNS-20) to Eastside Mixed Use (EMU). Martin seconded the motion. A vote was taken and the motion carried 7-0. COUNTY CONDITIIONAL USE (CU16-00003): Discussion of an application submitted to Johnson County from Mickey and Sarah McGrew (General Tree Service) for a Conditional Use Permit to allow a tree trimming and removal business located at 4522 Taft Avenue SE in Area B of the Iowa City/Johnson County Fringe Area. Planning and Zoning Commission August 4, 2016 — Formal Meeting Page 4 of 6 Martin noted that the realtor representing Mickey and Sarah McGrew stopped in her office to ask how long this meeting tonight would be and noted that their offer on the property was no longer contingent on receiving this conditional use. Martin stated she has no business interest in this property and responded with no information. Howard began the staff report showing where the property is located, on Taft Avenue south of Highway 6, it is outside the City's growth area but inside the Fringe Area. As always the conditional use permits for the County that are in the Fringe Area need a recommendation from the City Council. If the City Council doesn't approve the conditional use, it does take 4/5 of the County Board of Adjustment to approve a conditional use. The area is currently zoned agricultural, the McGrews wish to have a tree service business as well as their home at the location. Staff is recommending that the conditional use permit be limited to a term of 15 years with the possibility of renewal. While Staff doesn't feel it will have any negative impact on existing or near -future development within Iowa City the long-term future use is uncertain so a limit will allow for a revisit to ensure compatible land uses. Staff recommends that the City forward a letter to the Johnson County Board of Adjustment recommending that if a Conditional Use Permit is granted to allow a tree service business at 4522 Taft Avenue, it be limited to a period of 15 years with the possibility of future renewals. Hensch asked if this land was immediately south of Breckenridge Trailer Court. Howard confirmed it was. Freerks asked if there was a set limit of number of employees in a county home-based business. Howard did not have the answer to that question. Hensch noted that he had this company cut down trees in his yard after a wind storm that it has one employee and hires extra employees when needed and they just meet them at the job site. Freerks opened the public hearing. Seeing no one Freerks closed the public hearing. Signs moved to recommend to Council to forward a letter to the Johnson County Board of Adjustment recommending that if a Conditional Use Permit is granted to allow a tree service business at 4522 Taft Avenue, it be limited to a period of 15 years with the possibility of future renewals. Parsons seconded the motion. A vote was taken and the motion passed 7-0. CONSIDERATION OF MEETING MINUTES: JULY 21, 2016 Signs moved to approve the meeting minutes of July 21, 2016 with edits. Parson seconded the motion. A vote was taken and the motion passed 7-0. Planning and Zoning Commission August 4, 2016 — Formal Meeting Page 5 of 6 PLANNING AND ZONING INFORMATION: Signs asked about the business hour limitations in neighborhoods and if there was anything in the Riverfront Crossings District that also limited hours of operations. He noted that area is intended to be a very mixed-use area and wonders if the question will arise at some point. Howard said it could come up and will be something Staff can consider. Hektoen noted that the limited hours of operations is unique to the area discussed this evening because of the transitional nature of the area, whereas Riverfront Crossings will be more urban. Howard noted there are some transitional areas of Riverfront Crossings so it should be reviewed. ADJOURNMENT: Theobald moved to adjourn. Martin seconded. A vote was taken and motion carried 7-0. PLANNING & ZONING COMMISSION ATTENDANCE RECORD 2015-2016 FORMAL MEETING KEY: X = Present O = Absent O/E = Absent/Excused --- = Not a Member 8/20 913 9117 10/1 j0115 11/5 11/19 12/3 1/7 1/21 2/19 313 3/17 417 4/21 5/515/1916/2 717 7121 8/4 DYER,CAROLYN X X X X X/1 X X X X X X X X X X X X X X X X EASTHAM, CHARLIE X X X X X X X X X X X X X X X FREERKS, ANN X X X X X O/E X X X O/E X X X X X X O/E X O/E X X HENSCH, MIKE X X X X X X X X X X X X X X X X X X X X O/E X MARTIN, PHOEBE X X O/E O/E X O/E X X X X X X X X X X X X X O/E X PARSONS, MAX X X X X X X O/E X X X X X O/E X X X X X X EMI SIGNS, MARK — — — -- -- THEOBALD, JODIE X X X X X X X X X X X X X X X X X X' X X X KEY: X = Present O = Absent O/E = Absent/Excused --- = Not a Member