HomeMy WebLinkAbout1984-11-20 Resolution84-300
esoln#ion of Tommenbution
�lllllereas, Edward Vorel submitted a resignation from the service of the City
of Iowa City effective November 2, 1984 and
011ereas, the said Edward Vorel as an employee of the
Pollution Control Division has given the City of Iowa City 15 years
of dedicated service, from 1969 and
,011ereas, the City Council wishes to commend the said Edward Vorel for
said service.
Nofa 91lerefore be it 2atooffieb hg ?dile CHU (found( of �Nofva (Qitg, �ofoa:
1. That the City Council of Iowa City. Iowa hereby commends Edward Vorel
for meritorious service in the Pollution Control Div. of the City over the years
2. That the City Council extends the gratitude of the City to the said Edward Vorel
for his service.
3. That the Mayor and City Clerk are hereby authorized and directed to certify a copy
of this resolution to Edward Vorel.
and seconded by Zuber that the Resolu-
It was moved by Ambrisco
tion be 'adopted.
AjyTT�EST:
rt /%JAlil� 9i `7l AJ
CITY CLERK
Passed and approved this
MAYOR
20th, da of November, 1984
'en -5
" :ity of Iowa City -MEMORANDUM
Date: November 14, 1984
To: City Council
From: City Manager
Re: Snow and Ice Removal
In the last session, the legislature adopted House File 2487 which provides
that a municipality shall not be assigned a percentage of fault for failure
to remove natural or unnatural accumulations of snow or ice, or to place
sand, salt, or other abrasive material on a highway, road, or street if the
municipality establishes that it has complied with its policy or level of
service for snow and ice removal or placing sand, salt or other abrasive
materials on its highways, roads, or streets. Therefore, it is desirable
that the City officially adopt a specific level of service and policy. The
proposed policy and level of service together with the appropriate resolution
are attached. Generally this material represents the level of service
provided by the City in previous years. However, the operational procedures
are more clearly defined, the sidewalk policy on page 4 is revised to be
consistent with recently passed legislation and a procedure for notifying the
public is established (see page 4).
A public. hearing will be held on December 4, 1984 to receive public comments
concerning this proposal and the resolution will be presented for City
Council consideration on December 18.
ME
oZ 1 87
RESOLUTION NO. _
RESOLUTION ADOPTING POLICY AND LEVEL OF SERVICE STATEMENT FOR SNOW
AND ICE REMOVAL.
WHEREAS, it is the intent of the City to remove snow and ice from city
streets in such a manner as to minimize disruption of service to the travel-
ing public; and
WHEREAS, in order to accomplish the foregoing goal it is necessary to
establish appropriate policy and procedures,.and
WHEREAS, Subsection 2 of Section 10 of House File 2487, passed by the
Seventieth General Assembly of the Iowa Legislature, provides that a munici-
pality shall not be assigned a percentage of fault for failure to remove
natural or unnatural accumulations of snow or ice, or to place sand, salt, or
other abrasive material on a highway, road, or street if the municipality
establishes that it has complied with its policy or level of service for snow
and ice removal or placing sand, salt or other abrasive material on its
highways, roads, or streets, and
WHEREAS, a public hearing ,was held on December 4, 1984, to receive public
comments concerning the proposed policy and procedures for snow and ice
removal.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA, that a policy and level of service statement for snow and ice removal
for the City of Iowa City is hereby adopted and such policy and level of
service statement hereby is made a part of this resolution by reference.
It was moved by and seconded by the Resolution
be adopted, and upon ro ca ere were:
AYES: NAYS: ABSENT:
AMBRISCO
_ BAKER
_ DICKSON
_ ERDAHL
_ MCDONALD
_ STRAIT
ZUBER
Passed and approved this _ day of 1984.
MAYOR
ATTEST:
Roacdved A Approved
CITY CLERK fly � ��
CITY OF IOWA CITY
POLICY AND LEVEL OF SERVICE STATEMENT FOR SNOW AND ICE REMOVAL
Level of Service Statement
It is the City's intent under this policy to treat and remove snow and ice
from city streets in a manner which will minimize disruption of service to
the public consistent with the allocation of assigned manpower, equipment and
materials. In addition, information will be available to the public concern-
ing the condition of city streets during periods of inclement weather.
Priorities
There are approximately 184 miles of streets and approximately 17 miles of
alleys located within the city limits of Iowa City. These trafficways are
separated into four priority rankings for executing snow and ice removal
procedures. The four rankings are as follows: first priority - bus and
hospital emergency routes; second priority - heavily traveled arterial and
collector streets and residential streets with steep slopes; third priority -
all other arterial, collector, and residential streets; and, fourth priority
- alleys.
Procedures
The city is divided into eight snow and ice control areas. Streets within
each area are treated with chemicals and abrasives and/or plowed in order of
priority. Depending on weather conditions, work will continue until all
required chemical and abrasive treatment and snowplowing operations are
completed. Alleys will be plowed only during normal working hours and only
after snow and ice removal work has been completed on all streets. Alleys
will not be treated with chemicals and abrasives. For a period of one year
after the completion of new paving, chemicals will not be placed on newly
constructed Portland cement concrete streets. Snow and ice control opera-
tions will be initiated by the Public Works Director, or designee.
The following pieces of equipment generally are utilized for snow and ice
control operations:
Primary equipment
Trucks mounted with snowplows and salt/sand spreaders - 8
Secondary equipment
Trucks mounted with snowplows - 3
Motor patrol - 1
Wheel endloaders - 2
Snowblower - 1
The actual pieces of equipment utilized for snow and ice operations will be
determined by the Public Works Director.
,;Z197
Personnel
Snow and ice control operations are the responsibility of the Street Division
of the Public Works Department. The Street Division has 16 personnel
assigned to snow and ice control operations. These 16 people are divided
into two teams of eight. The Street Superintendent and the Assistant Street
Superintendent function as team supervisors. One employee from each team is
assigned to each of the eight snow areas. Each team is on continuous standby
call on alternating weeks throughout the winter to insure that sufficient
help is available at any time. When an around-the-clock snow and ice control
operation is necessary, the two teams work continuous rotating shifts. Work
hours are established to allow a maximum of 12 continuous hours of work,
except that, an employee may work 16 hours on the first shift after the
arrival of a storm.
Weather Dependency
Planning and preparing for snow and ice control is difficult due to the
uniqueness of each storm. The interrelationship of factors such as rate of
snowfall, moisture content, accumulation, temperature during and after a
storm, time of day, and wind velocity determine the uniqueness of each storm.
Having access to current weather information is essential for a successful
snow and ice control operation. At the present time, the City contracts with
a weather forecasting service to augment the U.S. Weather Bureau forecast,
resulting in more accurate weather forecasting and providing easier access to
around- the - clock early warning weather forecasts. The temperature at the
'time of a storm will also affect snow and ice control operations. Snow
falling on a warm .pavement may disappear with little effort. A moderate
storm coupled with a prolonged sub -freezing period will greatly increase the
required snow and ice removal effort. The type of snow will also have an
effect on the snow removal effort. Light, dry snow handles more easily than
wet snow. For periods other than normal working hours, the Police Department
monitors the effects of a storm on city streets and notifies the Street
Division if action appears to be required.
Snowplowing
Snowplowing begins when there is an accumulation of three inches or more of
snow on the streets and more is expected. Streets are plowed in order of
priority and after all streets in a given priority are deemed to be in an
acceptable driving condition by the Street Superintendent, snowplowing begins
on streets having the next priority and so on until all streets have been
plowed. All streets will be plowed to within 18 inches of the curb unless
restricted by parked vehicles. Snow will be removed from the street and
hauled from the site when, due to multiple snow storms or excessive drifting,
snow stored along the street begins to encroach upon the traveled portion of
the roadway. A truck mounted with a snowplow and a salt/sand spreader
(primary equipment) is assigned to each of the eight snow and ice control
areas. All other snowplowing and removal equipment (secondary equipment) is
utilized as necessary to provide backup support for the primary equipment.
ai8l
Chemical and Abrasive Treatment
Chemical and abrasive treatment consists of spreading sand or a mixture of
sand and salt on the street surface to improve traction and generate the
effective melting of ice and snow at low temperatures. Sand and salt is also
applied when plowing snow to prevent the snow from packing and bonding to the
street surface. Depending on weather conditions, when there is an expected
accumulation of less than three inches of snow, the use of sand and salt is
the accepted procedure for removing snow and ice from street surfaces. Sand
and salt is routinely applied at locations that are difficult to negotiate,
such as major street intersections and streets with steep slopes. Sand only
is applied on newly constructed Portland cement concrete streets for a period
of one year.
Central Business Area
Streets and alleys in the central business area are treated separately from
other snow and ice control operations because snow storage within the central
business area street and alley rights-of-way is not desirable. Snow removal
is normally accomplished by melting with chemicals or by hauling the snow
from the area. Snowplowing procedures are utilized only to the extent that
storage of snow along the traveled portion of the roadway will not inhibit
vehicle movement in and out of parking stalls. When snow removal operations
begin, streets and alleys in and near the central business area are sanded
and salted. Snow is not hauled from the area unless there is an accumulation
of three inches or more and the temperature is too low for the sand and salt
application to effectively melt the snow. Snow is not hauled from the
central business area during the day unless the streets and alleys become
impassable. Snow hauling operations do not usually begin at night until a
snow storm has subsided. If it is snowing at 9:00 p.m., streets are pass-
able, and snow is predicted to continue falling throughout the night, snow
hauling operations will not normally begin until the following night. Snow
hauling operations in the central business area include the following streets
and alleys: Capitol Street from Burlington Street to Washington Street;
Clinton Street from Harrison Street to Market Street; Dubuque Street from
Court Street to approximately 150 feet north of Burlington Street; and from
Washington Street to Iowa Avenue; Linn Street from Court Street to Iowa
Avenue; Van Buren Street from Washington Street to Iowa Avenue; College
Street from Linn Street to Van Buren Street; Washington Street from Madison
Street to Van Buren Street; Iowa Avenue from Clinton Street to Van Buren
Street; and all City -owned alleys bounded by Clinton Street, Gilbert Street,
Burlington Street, and Iowa Avenue.
Declaration of Snow Emergency
Iowa City Code of Ordinances Chapter 23, Section 291, applies.
Accident Reports
The Police Department shall provide a copy of all accident reports to the
Traffic Engineer. Based on a review of these reports, the Traffic Engineer
may make recommendations relating to the Policy and Level of Service State-
ment for Snow and Ice Removal.
EVA
a
Complaints
There shall be no deviation from this Policy and Level of Service Statement
for Snow and Ice Removal, based upon complaints, without written direction
from the Director of Public Works or the City Manager.
All complaints will be forwarded to the office of the Street Superintendent.
This office will document in writing each complaint together with the action
taken, including employees and equipment involved.
Sidewalks
The abutting property owner is responsible for the removal of the natural
accumulations of snow and ice from the sidewalks within a reasonable amount
of time in accordance with the provisions of HF359, as passed by the Seven-
tieth General Assembly of the Iowa Legislature.
Previous Policies
This document supersedes all previous written policies and unwritten prac-
tices.
Operations Manual
The Snow and Ice Operations Manual of the Streets Division, Department of
Public Works, is hereby made a part of this policy and level of service
statement.
Notification of Public
An automatic answering service will be installed to provide information to
the public, including the news media, concerning the status of the City's
snow and ice control program. Every message placed on the equipment will be
prepared in writing before entry on the equipment and then will be filed.
cs/sp
c IIP
INDEX
Page
Operations . . . . . . . . . . . . . . . . . . . . . . . . . . .
Personnel . . . . . . . . . . . . . . . . . . . . . . . . . . .
Chain of Command . . . . . . . . . . . . . . . . . . . . . . . .
i
Team List .
Street Division On -Call List . . . . . . . . . . . . . . . . . .
Equipment Division On -Call List . . . . . . . . . . . . . . . .
Equipment Maintenance Procedure (Equipment Division). . . . . .
Press and Weather . . . . . . . . . . . . . . . . . . . . . . .
Accu -Weather Form . . . . . . . . . . . . . . . . . . . . . . .
Snow and Ice Control Policy . . . . . . . . . . . . . . . . . .
Plow/Chemical & Abrasive Route Maps . . . . . . . . . . . . . .
Bridge Sidewalk Snow Removal . . . . . . . . . . . . . . . . . .
Snow Fence Locations . . . . . . . . . . . . . . . . . . . . . .
02/97
SNOW AND ICE CONTROL OPERATIONS
The Director of Public Works, or designee, will authorize snow or ice control
procedures. Weather data will be obtained by the Street Division office from
a contracted weather service and/or the U.S. Weather Bureau.
Time is a critical factor in the implementation of any snow or ice control
program. All equipment must be maintained in a state of readiness so that
when the order to commence an operation is given, the work can begin within
the shortest possible period of time.
Working shifts as provided in this manual shall be followed.
The following is a list of general policies that will be adhered to in snow
and ice control operations; however, changes may be made as indicated by the
uniqueness of each storm.
DIRECTIVES:
1. Two workers will be assigned to each of the eight snow and ice routes
beginning approximately the last week of November and ending approximate-
ly the third week of March.
2. Chemical and abrasive spreaders and plows will be mounted on Street
Division trucks approximately the third week of November and remain on
until approximately the third week of March.
3. At'the completion of any chemical and abrasive application the spreaders
shall be emptied, then washed, greased and oiled. The condition of plow
blades will be checked by each driver.
4. The Street Division will be divided into two on-call teams - Team A and
Team B. Each worker will be assigned to a team for snow and ice control
operations.
5. At the initial start of operations, a team may be on duty for 16 hours.
After the initial shift, the shifts will be 12 hours off and 12 hours on.
No team will be on duty more than 16 continuous hours.
6. Each worker will be assigned to one week of duty as the team member
on-call during off hours to apply chemicals and abrasives or plow snow at
specific locations when only a single worker is needed. In all cases the
team member on-call is to notify the Director of Public Works or his
designee if he/she feels a decision to implement a full-scale snow and
ice control operation is necessary. The Police Department will be
notified by the team supervisor of the time when snow and ice operations
will be ending at night and the time when they will resume in the
morning.
7. During plowing and spreading operations, each driver will record and
report his/her start time and his/her finish time as each priority route
is completed, plus the reason for and the time of any deviation that has
occurred.
a2/e7
2
B. Chemical/Abrasive Application. Prior to and during plowing operations, a
chemical/abrasive application will be applied for:
A. Initial melting;
B. Continuance of melting after plowing operations;
C. Breaking of the snow bond with the street.
9. Chemical/Abrasive Mixture. Materials will be prepared as follows:
One (1) part salt to four (4) parts sand as the normal mixture.
10. Straight sand will be used on new Portland cement concrete streets for a
period of one (1) year.
11. Plowing operations will begin after the snow depth exceeds three inches.
12. Snow Hauling. Snow hauling operations are as follows:
A. In the Central Business area, snow will be hauled between midnight
and 7:00 a.m., unless an emergency requires altering these times.
B. In metered areas where parking signs are presently posted, hauling
will occur between 2:00 a.m. and 6:00 a.m.
C. Any area without parking signs will be posted 48 hours in advance of
a hauling operation.
D. Notification will be given to the Police Department by the Street
Supervisor prior to any snow hauling.
13. No coffee or meal breaks will be taken by any driver within the first two
(2) hours after the implementation of a full-scale snow or ice control
operation.
14. At the close of each day the Street Supervisor will notify the Police
Department as to which person will be on-call during off hours in case
there is a need to implement the snow and ice control program.
15. Cul-de-sac streets will be plowed during normal priority route routines.
However, truck mounted snow plows, because of tight turning movements,
cannot effectively clear snow from circular cul-de-sacs; and therefore,
after street snow removal operations cease, endloaders will be sent out
to complete the snow control operation on cul-de-sac streets. The
Snow/Ice Operation Documentation Form will be completed for every
cul-de-sac when the endloader has completed the operation.
16. Requests received by the Street Division will be documented on the
Snow/Ice Request Form; checked out by an employee assigned by the on -duty
Street Supervisor and a driver and equipment will be dispatched when
deemed necessary by the on -duty Street Supervisor. If a piece of
equipment is in the immediate area of the request, the operator will
proceed to the request area to provide the necessary snow and ice control
operation.
3
CITY OF IOWA CITY
DEPARTMENT OF PUBLIC WORKS -STREET DIVISION
SNOW/ICE REQUEST FORM
DATE:
REQUEST:
FROM:
AREA:
DEVIATION:
CITY OF IOWA CITY
DEPARTMENT OF PUBLIC WORKS -STREET DIVISION
SNOW/ICE REQUEST FORM
DATE:
REQUEST:
FROM:
AREA:
DEVIATION:
02lf7
� 4 n
EQUIPMENT MAINTENANCE PROCEDURE
(Equipment Division)
At all times during Snow and Ice Control Operations, snow and ice control
equipment is placed at the top of the repair and maintenance priority list.
After each Snow and Ice Operation has been completed all equipment will be
cleaned thoroughly, the hoppers of Fox spreaders filled with oil and greased'
and wrapped with plastic (if Fox spreaders are dismounted), snowplows waxed,
flags on plows repaired, plows greased, a request for mechanical repairs
cen.,a ,.... —A ......,,,d —n ,. ♦tie Gmnrin+andant with n rnnv to the '
�b
RESOLUTION NO. 84-301
RESOLUTION APPROVING THE FINAL PLAT OF DEER HILL SUBDIVISION OF
JOHNSON COUNTY, IOWA.
WHEREAS, the owners, Ernst and Annegret Hierschbiel, have filed with the City
Clerk of Iowa City, Iowa, an application for approval of the final plat of
Deer Hill Subdivision.
WHEREAS, the proposed subdivision is located in Johnson County and within
Iowa City's two mile extraterritorial jurisdiction; and
WHEREAS, the Department of Planning and Program Development and the Public
Works Department have examined the proposed final plat and have recommended
approval of same; and
WHEREAS, the final plat has been examined by the Planning and Zoning Commis-
sion and after due deliberation the Commission has recommended that it be
accepted and approved; and
WHEREAS, the final plat is found to conform with all the pertinent require-
ments of city ordinances of the City of Iowa City, Iowa.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA:
1. That the final plat of Deer Hill Subdivision is hereby approved.
2. That the Mayor and the City Clerk of the City of Iowa City, Iowa, are
hereby authorized and directed to certify the approval of this resolution
which shall be affixed to the plat and of the final plat after passage
and approval by law and that the owner/subdivider shall record them at
the office of the County Recorder of Johnson County, Iowa.
It was moved by Zuber and seconded by Strait
the Resolution be adopted, and upon roll call there were:
AYES: NAYS:
ABSENT:
X
Ambrisco
X
Baker
X
Dickson
X Erdahl
X
McDonald
X
Strait
X
Zuber
Passed and approved this 20th. day of November 1984.
A R
ATTEST: ?112ue ) 7i J
CITY—CLERK
Raa:h,ed d Approvod
By The .e; al e0e ailment
0
STAFF REPORT
To: Planning & Zoning Commission
Item: S-8427. Deer Hill Subdivision
Final Plat
GENERAL INFORMATION
Applicant:
Requested action:
Purpose:
Location:
Size:
Existing land use and zoning:
Surrounding land use and zoning
Applicable regulations:
45 -day limitation period:
60 -day limitation period:
SPECIAL INFORMATION
Public utilities:
Public services:
Transportation:
Physical characteristics:
Prepared by: Bruce Knight
Date: October 4, 1984
Ernst & Annegrett Herschbeil
Box 254, R.R. N6
Iowa City, Iowa 52240
Final plat approval.
The development of five residential
lots.
East side of old Highway 218, one-half
mile north of Butler Bridge.
14.94 acres
Single family and county RS.
North - single family and RS.
East - undeveloped, Iowa River and RS.
South - single family and RS.
West - single family and RS.
Provisions of the Subdivision Code,
Rural Design Standards and Storm Water
Management Ordinance.
10/28/84
11/12/84
Public utilities are not available.
Sewer service will be provided by
septic tank and water will be provided
by well.
Police protection will be provided by
Johnson County. Fire protection will
be provided by North Liberty.
Vehicular access is west from old
Highway 218.
The topography is gently sloping to
steep (2-18%).
N
ANALYSIS
The preliminary plat of Deer Hill Subdivision was approved by the City Council on
June 5, 1984. Because this subdivision is located within Iowa City's two mile
extraterritorial jurisdiction, it is required to comply with the City Rural Design
Standards adopted on December 22, 1983 as part of the Fringe Area Policy Agreement
between Johnson County and Iowa City. The final plat is in substantial compliance
with the preliminary plat and the Rural Design Standards; however, the following
requirements have not been met:
1. The Rural Design Standards require that the developer's engineer establish a
fire rating for the area being developed.
he
2 Prior to rict approving lat approval, aletter is required from tappropriate fire
protec-
tion number fiirehydrants,izee
tiondistof
mains, pressure, etc.
3. The city requires that the subdivision conform to the requirements of the Storm
Water Management ordinance. Past practice has allowed developers to reserve
space for the detention facility and design it but not construct it until such
time as the land is annexed by Iowa City. Construction of the detention
facility must be provided for by agreement from the developer along with
provision for the future dedication of a storm water detention easement.
STAFF RECOMMENDATION
Staff recommends that the final plat of Deer Hill Subdivision be deferred. Upon
resolution of the above concerns and the deficiencies and discrepancies listed
below, staff would recommend approval.
DEFICIENCIES AND DISCREPANCIES
1. No legal papers have been filed.
2. The subdivision does not conform with the City's Rural Design Standards.
3. The legal description does not close within the required limits.
4. Construction plans and erosion control plans have not been submitted.
ATTACHMENTS
1. Location map.
2. Letter from the applicants' engineer.
ACCOMPANIMENTS
1. Final plat of Deer Hill
Subdivision.
7
Approved by: �✓�
onald hmeiser, Director
epartment of Planning
and Program Development
,2
i
I �'^ � �
I _ .. .1
HAWKEYE ENGINEERING COMPANY, INC.
CONSULTING ENGINEERS
910 23rd Av.no.
P.O. a., 5006
Core IvIII1, Iowa $3141
3191351.6100
September 13, 1984
Johnson County Board of Supervisors
400 South Clinton
Iowa City, Iowa 52240
Project: Deer Hill Subdivision
0.5 Mile North of Butler Bridge
Johnson County, Iowa
Subject: Final Plat Approval
Attention: To Whom It May Concern
We respectfully request approval of the Final Plat for Deer Hill
Subdivision from Johnson County Zoning Commission and from Johnson
County Board of Supervisors.
Enclosed please find the following:
1. Final Application
2. $150 Application Fee (HEC Check Number 2219)
3. Twenty Copies of the Final Plat
Deer Hill Subdivision is a new subdivision located in Johnson
County, Iowa. However, the subdivision is located within the two
mile extraterritorial limit of Iowa City. Therefore, Iowa City
approval as well as Johnson County approval is required of the Final
Plat. The Preliminary Plat for this subdivision was approved by the
Board of Supervisors on July 12, 1984.
Please note that bearings and distances on the Final Plat have
been adjusted from those described on the Preliminary Plat. The
revisions were made to correspond with bearings and distances of
previously recorded plats or descriptions.
Additionally, based on negotiations with the Johnson County
Health Department, easements for the proposed well have been deleted
from the Final Plat. One well is adequate to serve the five lots. A
back-up well will be provided in the future if the well is required
or desired by the Homeowner's Association. An easement for the
existing well is still being provided in lot 4.
Your review for approval of the Final Plat is appreciated.
Respectfully submitted,
HA EN INEERIKG COMPANY, INC.
JDM/lfj James D. Mitchell, P.E.
cc. Ernst Hierschbiel
Phil Leff, Attorney
a�9s�
de/
RESOLUTION NO.
G
RESOLUTION APPROVING THE PRELIMINARY SUBDIVISION PLAT OF RUPPERT
SUBDIVISION OF JOHNSON COUNTY, IOWA, AND THE PRELIMINARY LARGE SCALE
NON-RESIDENTIAL DEVELOPMENT PLAN OF MHI AUTO CENTER.
WHEREAS, the owners, Charles W. Ruppert and Marie Ruppert, Cleldon F. Ruppert
and Betty C. Ruppert, Richard H. Ruppert, Herman G. Ruppert and Betty Lou
Ruppert, Katharine C. Hogan and Eugene Hogan, Rosamond V. Cooper and Dean
Cooper, Robert L. Ruppert and Maxine Ruppert, have filed with the City Clerk
of Iowa City, Iowa, an application for approval of the preliminary plat of
Ruppert Subdivision, and the contract buyers of Lot 1 of said subdivision,
Marvin 0, and Verna M. Hartwig have filed with the City Clerk of Iowa City an
application for approval of the preliminary Large Scale Non -Residential
Development plan for MHI Auto Center; and
WHEREAS, the plat and the plan include certain land owned by the State of
Iowa, which the owner and developer intend to acquire in order to construct
the frontage road shown on the plat, but cannot do so until the City has
given approval to the preliminary plat; and
WHEREAS, the Department of Planning and Program Development and the Public
Works Department have examined the proposed preliminary plat and the proposed
preliminary Large Scale Non -Residential Development plan and have recommended
approval of same; and
WHEREAS, the preliminary plat and the preliminary Large Scale Non -Residential
Development plan have been examined by the Planning and Zoning'Commission and
after due deliberation the Commission has recommended that the plat and the
plan be accepted and approved with a waiver of preliminary plat requirements
for all except Lot 1 of the subdivision, and a waiver of sidewalk require-
ments, subject to rezoning of the property to CI -1 and the resolution of the
frontage road issue; and
WHEREAS, the preliminary plat and the plan are found to conform with all of
the requirements of the City ordinances of the City of Iowa City, Iowa.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA:
1. That, subject to rezoning of the property to CI -1 and the resolution of
the frontage road question, the preliminary plat of Ruppert Subdivision
is hereby approved with a waiver of preliminary plat requirements for all
except Lot 1 of the subdivision, and a waiver of sidewalk requirements.
2. That, subject to resolution of the rezoning and frontage road questions,
the preliminary Large Scale Non -Residential Development Plan of MHI Auto
Center is hereby approved.
That if the land required for the frontage road is not acquired, approval
of the preliminary plat of Ruppert Subdivision and of the preliminary
Large Scale Non -Residential Development Plan of MHI Auto Center shall be
revoked.
IM77
Resolution No.
Page 2
4. That the Mayor and City Clerk of the City of Iowa City, Iowa, are hereby
authorized and directed to certify this resolution which shall be affixed
to the preliminary plat and the preliminary Large Scale Non -Residential
plan after passage and approval by law.
It was moved by and seconded by
the Resolution be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
Ambrisco
Baker
Dickson
Erdahl
McDonald
Strait
Zuber
Passed and approved this day of , 1984.
MAYOR
ATTEST:
CITY CLERK
Rextircd & Approvod
By no ieq.1 7a; s:'. n!
tills
ly
RESOLUTION NO. R4 -;n?
RESOLUTION AUTHORIZING FILING OF A COtM1UNITY DEVELOPMENT BLOCK
GRANT PROGRAM STATEMENT FOR 1985 IN THE AMOUNT OF $736,000 UNDER
THE HOUSING AND COMMUNITY DEVELOPMENT ACT OF 1974, AS AMENDED,
INCLUDING ALL UNDERSTANDINGS AND ASSURANCES CONTAINED THEREIN AND
DESIGNATING THE CITY MANAGER AS THE AUTHORIZED CHIEF EXECUTIVE
OFFICER FOR THE GRANT.
WHEREAS, the City of Iowa City, Iowa, is an eligible unit of general local
government authorized to file a Program Statement under the Housing and
Community Development Act of 1974, as amended; and
WHEREAS, the 1985 Community Development Block Grant Program Statement has
been developed so as to give maximum feasibility priority to activities which
will benefit low- and moderate -income persons and aid in the prevention or
elimination of slums and blight; and
WHEREAS, the City of Iowa City, Iowa, has provided the residents of the
community with opportunities to comment on the Program Statement; and
WHEREAS, the City Council of Iowa City, Iowa, believes that the public
interest will be served by filing said Program Statement with the United
States Government.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that
the City Manager of Iowa City be and is hereby:
1. Directed to file with the United States Department of Housing and Urban
Development a Program Statement for 1985 Community Development Block
Grant funds in the amount of $736,000 under the Housing and Community De-
velopment Act of 1974, as amended;
2. Authorized and directed to provide the necessary understandings and
assurances required by the Department of Housing and Urban Development in
connection with said Program Statement; and
3. Designated as the chief executive officer to act in connection with the
Program Statement and to provide such additional information as may be
required.
It was moved by Ambi-ISMand seconded by Dickson the Resolution
be adopted, and upon roll cyTl—there were:
AYES: NAYS: ABSENT:
X AMBRISCO
g BAKER
_ DICKSON
X ERDAHL
MCDONALD
STRAIT
x_ ZUBER
Passed and approved this _ day of , 1984.
AYOR
ATTEST:
nocctvod & Approved
By The LeDai Department
. 11 I4 to
v?.2l tL
1^)
RESOLUTION NO. 84-303 ^
RESOLUTION GRANTING CABLEVISION ASSOCIATES VII D/B/A HERITAGE
CABLEVISION, INC. A RATE INCREASE OF FORTY CENTS PER MONTH.
WHEREAS, on August 28, 1984, the City of Iowa City and Heritage Cablevision,
Inc. executed an agreement whereby the City approved the transfer of the
broadband telecommunications franchise from Hawkeye Cablevision Corporation
to Heritage Cablevision, Inc., and
WHEREAS, as a condition of said agreement, Heritage Cablevision, Inc, agreed
to support an increase in the annual franchise fee payment to 5 percent of
annual gross revenues if the City granted the grantee's application for a
rate increase, and
WHEREAS, as part of said agreement the City agreed to consider approval of a
rate increase for basic services between thirty-two cents and forty cents per
month to become effective, if approved, upon the effective date of the
increase in the franchise fee to 5 percent, and
WHEREAS, Heritage Cablevision, Inc, has applied for a forty cents per month
increase in the basic services rate, justifying said requested rate increase
because of projected increased expenses due to said increase in franchise fee
payments, and
WHEREAS, the Broadband Telecommunications Commission has recommended that the
City Council grant said requested forty cents per month rate increase, and
WHEREAS, a public hearing on the basic service rate increase request was held
before the City Council on November 6, 1984.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY that the City
Council hereby grants approval to Cablevision Associates VII d/b/a Heritage
Cablevision, Inc. to raise its basic service rate for cable television by
forty cents per month, thereby increasing the basic monthly service rate from
$8.90 to $9.30, with said rate increase subject to and effective only at such
time when the annual franchise fee payment is increased to 5 percent.
It was moved by Ambrisco and seconded by Baker
the Resolution be adopted, and upon roll call there were:
AYES:
NAYS: ABSENT:
X
Ambrisco
X
Baker
X
Dickson
X Erdahl
X
McDonald
X
Strait
X
Zuber
Passed and approved this 20th.
ATTEST:
of November , 1984.
Rocohied & Apprevod
By 11�T,,h"""o Lclial Department
a�/s
I..
RESOLUTION NO. 84-304
RESOLUTION AUTHORIZING THE EXECUTION OF THE FIFTH AMENDMENT TO THE
CONTRACT FOR TECHNICAL SERVICES BETWEEN THE CITY OF IOWA CITY AND
ZUCHELLI, HUNTER & ASSOCIATES, INC. FOR THE STUDY OF THE REDEVELOP-
MENT OF PARCEL 64-1A.
WHEREAS, the City of Iowa City did, on September 7, 1976, enter into a
Contract for Technical Services for the City -University Urban Renewal Project
I (Iowa R-14); and
WHEREAS, it is now necessary to amend said contract for the study and
analysis of the redevelopment of Parcel 64-1a.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY
that the amendment (fifth amendment to the Contractor for Technical Services
between the City of Iowa City and Zuchelli, Hunter & Associates, Inc.) is
attached hereto and by this reference made a part thereof, is hereby ap-
proved.
BE IT FURTHER RESOLVED, that the Mayor and City Clerk are hereby authorized
to execute said amendment.
It was moved by Dickson and seconded by Ambrisco
the Resolution be adopted, and upon roll call there were:
AYES:
NAYS: ABSENT:
X
Ambrisco
X
Baker
X
Dickson
X Erdahl
X
McDonald
X
Strait
X
Zuber
Passed and approved this 20th, dof November 1984.
d Ca vy
AYOR
ATTEST: j;. J2„A,)
CITY•CLERK
P.ocelved & A;..proved
By Tito Legal 6spo1cert
awe
FIFTH AMENDMENT TO THE CONTRACT FOR TECHNICAL SERVICES
BETWEEN THE CITY OF IOWA CITY
AND ZUCHELLI, HUNTER & ASSOCIATES, INC.
WITNESSETH THAT:
WHEREAS, the City of Iowa City, Iowa, (hereinafter referred to as the City),
and Zuchelli, Hunter & Associates, Inc. of Annapolis, Maryland (hereinafter
referred to as the Consultant) did enter into a contract for technical
services for the City -University Urban Renewal Project I (Iowa R-14); and
WHEREAS, the Fourth Amendment to our existing Contract shall be considered
terminated effective November 30, 1984.
AND, FURTHER, WHEREAS activities which the Consultant undertook in accom-
plishing the original contract are, by mutual agreement between the City and
the Consultant, continuing activities which require additional attention by
the Consultant;
NOW, THEREFORE, the City and the consultant do hereby agree as follows:
1. Section 2 is hereby amended and shall now read as follows:
Section 2. Scope of Services.
The Consultant shall do, perform and carry out the services as referenced
below in a satisfactory and proper manner with the understanding that the
City shall assist the Consultant in performing particular work items
within Tasks as referenced below.
A. Objectives
The Consultant shall assist the City in causing the development of a
mixed use project on Parcel 64-1A.
Assistance provided by the Consultant shall include, but not be
limited to, technical services associated with the following activi-
ties:
1. Definition of a development program based on site capacity and
market potential.
2. Analysis of the feasibility of the development program in terms
of financial cost and benefits and within certain design guide-
lines.
3. Evaluation of alternative development strategies and formulation
of a recommended land disposition and development strategy.
B. Approach
With the objective of guiding the City from an initial feasibility
analysis of the project to the identification of a development
strategy, the approach adopted by the Consultant includes a review of
existing data, conduct necessary interviews, complete market recon -
2316
E
naissance and site analysis, preparation of preliminary urban design
concepts for the project and preliminary cost estimates as well as a
financial feasibility analysis, and finally, an evaluation of the
different roles and responsibilities of the City in various develop-
ment strategies including public/private joint development and public
or private development. The Consultant will, from time to time, meet
with Iowa City officials and call on them for assistance as outlined
in the Detailed Scope of Services.
C. Detailed Scope of Services
A detailed Scope of Services is included within the "City-ZHA Work
Program and Schedule for Programmed Development of Parcel 64-1A in
Downtown Iowa City" prepared by the Consultant and dated October 4,
1984.
2. Section 4 is hereby amended and shall read as follows:
Section 4.
The Services of the Consultant covered by this Contract extension
commence on December 1, 1984 and continue for a period of four (4)
months, to March 31, 1985. It is further provided that the City shall
have the right to extend this contract for such additional time as it may
require by so notifying the Consultant not less than thirty (30) days
before this agreement is terminated pursuant to the terms set forth
herein. The Consultant shall not be held responsible for delays in
performance which occur through no fault of the Consultant.
3. Section 5 is hereby amended and shall read as follows:
Section 5.
The City shall pay the Consultant for actual professional time and
expenses incurred in performance of this Agreement at the Consultant's
normal billing rates. It is understood that total compensation to be
paid the Consultant in conformance with this Contract Amendment and for
services associated with the Consultant's responsibilities relative to
the task assignment specified shall not exceed the aggregate amount of
forty-eight thousand dollars ($48,000.00).
The estimated cost breakdown for tasks outlined above is as follows:
1. Phase I: Project Programming $ 18,000
•Data collection and review
•Interviews and Design Review Committee
consultation
•Market reconnaissance and analysis
•Site and urban design analysis
3
2. Phase II: Feasibility Analysis $15,000
-Urban design concept
-Preliminary development costs
-Financial feasibility analysis
•Identification of funding strategy
3. Phase III: Development Strategy $15,000
•Identification of alternative development
strategies
-Investigate potential for design competition
and applicability for each development strategy
-Comparison of alternative strategies and
assistance in selection of preferred strategy
Total
$48,000
Compensation for professional services will be paid monthly in every
case. Compensation will be subject to requisition for payment from the
Consultant specifying that he has performed the work under this Contract
Amendment in conformance with the Contract Amendment and that he is
entitled to receive the amount requisitioned under the terms of the
Contract Amendment. A _
Dated this 39) day of , 1984.
ATTEST:
CITY OF IOWA C`ITY
ayor
v-�
ATTEST:
MIA
P.eaolved & Approved
By Tho Legal Departm nt
CHELLI, HUNTER
AZ16
Fr ^\ ZUCHELLI, HUNTER & ASSOCIATES, INC.
SCOPE OF SERVICES
SUMMARY INTRODUCTION
October 4, 1984
This Scope of Services details consulting services to be
provided to Iowa City for the development of a mixed-use pro-
ject on Block 64-1A in downtown Iowa City. This proposed
Scope of Services is intended to guide the City from initial
feasibility analysis of the project to the identification of a
development strategy.
The proposed Scope of Services is divided into four major
phases. The first phase, Project Programming, is designed to
determine, through an analytical process, "the what" of the
project. In this phase we will review existing data, conduct
necessary interviews and complete market reconnaissance and
site analysis activities in order to define a development pro-
gram which is realistic from the standpoint of both site capa-
city and market potential.
The second phase of our work effort, feasibility analysis,
will be to conduct a preliminary, but rigorous feasibility
analysis to determine the cost and benefits of the recommended
development program. This phase endeavors to determine "the
how" of the project. Based on our present knowledge of the
site and environs, and the site analysis conducted in Phase
I, ZHA's design department will prepare preliminary urban
design concepts for the project. We will not prepare detailed
architectural plans, but rather, define the major urban design
characteristics of the project. Preliminary cost estimates as
well as a financial feasibility analysis of the project will
be prepared. The final task of this phase will be to analyze
the development potential of the project. At this point, the
City will be able to make an informed decision on whether to
proceed with the project based on sound financial and design
criteria.
Phase III of this work program will be to evaluate alter-
native development strategies available to the City in the
redevelopment of this site. These alternatives will evaluate
different levels of roles and responsibilities for the City
including: development via a design competition; development
through joint venture; single parcel land sales; subdivided
land sales; land lease alternatives; sales lease -back develop-
ment scenarios; and, other creative techniques available for
"state-of-the-art" real estate development. In this process
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ZUCHELLI, HUNTER & ASSOCIATES, INC.
-2-
the pros and cons of a public/private joint development of the
site will be fully explored as compared to a public or private
development of the site. The product of this phase will be to
formulate a recommended land disposition and development stra-
tegy.
Budget and Schedule
We anticipate that the cost of providing these services to
Iowa City will be approximately $18,000 for Phase I and $15,000
per phase for Phases II and III. This amount will include all
professional hours as well as travel and other reimbursable
expenses. The final contract amount would depend on finaliza-
tion of schedules, products, meeting requirements, etc. We
have not, at the present time, estimated the cost of Phase IV.
This could be handled on a per diem basis or, we could struc-
ture a budget after ZHA's role has been more clearly defined.
Although we have not yet structured a detailed project sche-
dule, we believe that we would require approximately three to
four months of calendar time to complete the work activities
described in an efficient momentum -conserving effort.
Work Program
The paragraphs below describe in more detail the specific
tasks and work activities to be completed by ZHA and the City
in each phase of the assignment. The process defined is a
highly structured, process -oriented means of evaluating the
development potential of this important land parcel. We believe
it offers the City the opportunity to consciously explore
market and site supportable development scenarios and receive
maximum benefit from both a design and economic standpoint.
PHASE I: PROJECT PROGRAMMING
Task 1: Organizational Meeting
After acceptance of this proposal for professional
services by Iowa City, an organizational meeting and strategy
work session would be held between Iowa City and their autho-
rized representatives and the ZHA consultant team. The purpose
of this meeting and work session will be to:
Further discuss key issues and parameters which
affect development of the site.
a�1b
f l—I \ ZUCHELLI, HUNTER & ASSOCIATES, INC.
-3-
Brief the consultant team on recent developments
affecting the downtown, particularly areas of concern
which have resulted since construction of the hotel.
Finalize project objectives including schedules,
meeting dates, product formats, work activities and
assignments for the project.
Task 2: Meet With Design Review Committee
At the outset of work, while gathering available data
and meeting with Iowa City officials, ZHA will hold a special
workshop session with the Iowa City design review committee and
their authorized representatives. The purpose of this session
will be to receive initial input on aesthetic and design goals
and objectives from this committee. Existing trends, past
experiences and potential new developments will be discussed as
they relate to development of Block 64-1A. This meeting will
ensure that the design objectives of the City are fully inte-
grated into the development process.
Task 3: Data Collection and Review
ZHA, drawing on our extensive previous analytical and
technical assignments in Iowa City, will evaluate and analyze
all relevant data, studies and documents available regarding
the redevelopment of Block 64-1A. This analysis will be con-
ducted with respect to physical design and planning issues as
well as economic development and market opportunities. The
objective of this effort will be to integrate all previous
work efforts relevant to development of the site into the
study and to understand the market dynamics of the Iowa City
economy.
ZHA is already well up the learning curve with respect to
the physical and economic environment of downtown Iowa City.
Our previous design efforts on Parcel 64-1A and the new Holiday
Inn site, as well as additional related assignments in the
metropolitan area assure that this task will be completed effi-
ciently and effectively. ZHA will review available market
analyses of office, retail and parking opportunities in the
downtown; the newly completed downtown parking study; detailed
architectural drawings of the Holiday Inn, pedestrian mall and
related adjacent physical improvements; other related planning
documents including master plans, land use plans, utility site
plans, etc.; demographic analyses depicting population,
changes in population, income and spending patterns in the
I"I n ZUCHELLI, HUNTER & ASSOCIATES, INC.
-4-
Iowa City area; and, other related and available background
documentation.
Task 4: Confidential Interviews
ZHA will supplement our evaluation of existing avail-
able data with a series of confidential interviews with promi-
nent local public officials, private businesspersons, other
Iowa City consultants (especially those who have recently com-
pleted a downtown parking study), institutional officers, real -
tors, leasing agents, developers, property owners and other
parties knowledgeable and concerned with real estate develop-
ment in Iowa City. Key local community and business leaders
who are interested or instrumental in real estate development
in the area will be consulted. Since we are already familiar
with many of the market area's developers, design firms and
real estate professionals, we are confident that we can sub-
stantially improve our analysis through this activity.
ZHA will rely on assistance from City officials and their
authorized representatives to assist us in the identification
of specific parties to be interviewed and arranging specific
interview times and locations. In both the interview and data
review process, ZHA will devote particular attention to under-
standing and expanding upon the following matters:
• Current and future assumptions regarding office and
retail development opportunities in downtown Iowa
City.
• Urban design relationships from Block 64-1A to the
Holiday Inn site, pedestrian mall, existing parking
structure, as well as other important areas.
• Relative benefits of alternative development programs,
mixed-use development, improved parking facilities
and existing and future trends in retail activity in
the downtown.
• Existing and projected parking patterns, including
supply and demand characteristics.
• Existing and future anticipated vehicular and pedes-
trian circulation patterns in the downtown area.
• Existing land values and the cost of required public
improvements.
U6
L n n\ ZUCHELLI, HUNTER Be ASSOCIATES, INC.
-5-
Task 5: Market Reconnaissance Activities
ZHA shall complete a review of the development poten-
tial of various real estate markets in sufficient detail to
program alternative development scenarios for the project. ZHA
will specifically evaluate the market potential for Block 64-1A
with respect to the following market segments; public as well
as private office development; retail development; and, parking.
The implication of mixed-use developments on these market seg-
ments will also be examined. The key component of this market
analysis will be to determine the timing and phasing of various
market opportunities with respect to the Iowa City economy.
In particular, ZHA will complete a technical analysis which
projects future development potential in the following areas:
• OffDevelopment--The nature and extent of poten-
tial ice office development for Parcel 64-1A will be
defined. Quantity, market segment and type of user
will be identified. ZHA will update available data
on occupancy rates, lease terms, current and future
levels of market support, absorption characteristics,
characteristics of existing competitive facilities
and other factors essential in determining the market
for additional office development at the site. Par-
ticular attention will be devoted to the condominium
office market in Iowa City.
Retail Development --The development opportunity for
additional retail development at the site in the
near-term future will be evaluated. Shopping pat-
terns in the downtown and surrounding competitive
areas will be analyzed. Consumer spending patterns
for various types of merchandise in the market area
will be reviewed and analyzed with respect to trends
and growth patterns for the last five years. The
occupancy rates, lease terms and character and quan-
tity of competitive facilities will be reviewed.
Again, particular attention will be given to condo-
minium -type retail facilities.
Parking Demand--ZHA's market analysis of parking
requirements on Block 64-1A will consist of two
activities. ZHA will review all available studies
and data concerning parking supply and demand in the
downtown. Particular attention will be devoted to
the newly completed consultant study. Also, ZHA
O%Gn
El n\ ZUCHELLI, HUNTER & ASSOCIATES, INC.
will project the parking demand that will be genera-
ted by development of Block 64-1A in both the near
term and distant future. These two components will
be used to identify the overall demand for parking
that needs to be met on this development parcel.
• Residential--ZHA will review the opportunity for
long-term residential use of the site or portions of
the site based on current and projected market condi-
tions. Relevant sales prices, rent levels, market
segments and supply and demand characteristics of
housing in the downtown Iowa City marketplace will
be assessed. Characteristics of existing competitive
residential developments with respect to design,
economic and other market factors will be evaluated.
Rental as well as owner occupied condominium units
will be reviewed.
Task 6: Site and Urban Design Analysis
ZHA will review the opportunities and constraints
presented by development of the Block 64-1A site. This analy-
sis will evaluate all physical characteristics relative to
redevelopment including, but not limited to: development
capacity; location and availability of required utility ser-
vices; constraints imposed by existing road alignments and
pedestrianways; topography and underlying soil conditions;
relationships of surrounding buildings and structures, both
existing and planned; traffic planning and circulation criteria;
pedestrian flow and movement; relative capital improvement
costs; engineering requirements; and other related factors.
As appropriate, this analysis will also investigate constraints
imposed by zoning, building codes, planning and design guide-
lines and other design controls. Vehicular and pedestrian
access and circulation will be analyzed with respect to compa-
tibility with potential site development. The objective of
this analysis will be to understand the potential of the exist-
ing site and improvements with respect to implementing various
development programs.
Task 7: Opportunities and Constraints Analysis
ZHA will prepare a technical memorandum summarizing
the redevelopment opportunities and constraints presented by
the existing site. This memorandum will be a summary of all
relevant redevelopment factors, including but not limited to:
site characteristics; market potential; political, economic and
nclqv
OVA
ZUCHELLI, HUNTER & ASSOCIATES, INC.
-7-
social factors; impact of existing building; legal requirements;
and other important issues identified by ZHA in Phase I of
this assignment. Opportunities and constraints relevant to
all types of development approaches (public, private, and
public/private) will be reviewed. In summary, this technical
product will be a presentation of the investigation completed
by ZHA in Tasks 1 through 6.
Task 8: Development Programming
Subsequent to the analysis of existing site data and
completion of the market reconnaissance activities, ZHA will
recommend a development program or programs for Block 69-1A.
These alternatives will specify: the development use or uses;
market characteristics of those uses; magnitudes of overall
site development; site configuration; and other factors rele-
vant to public development of this site. This development
program will be based on both economic and physical criteria
and form the basis of additional design and feasibility work
completed in the scope of services.
Task 9: Checkpoint Review Session
At the conclusion of the above work task, ZHA will
present all findings and analysis of completed technical work
to date to Iowa City and their authorized representatives.
This review will specifically address a review of the existing
data; results of market reconnaissance activities; opportuni-
ties and constraints presented by the site and surrounding
building; and the proposed development program recommended by
ZHA. In addition to these findings, ZHA will present conclu-
sions with respect to market strength, site opportunity and
development potential.
Following this meeting, ZHA will request concurrence from
the City regarding the development program concept selected for
further analysis. Upon receipt of this concurrence, ZHA will
begin a technical feasibility analysis of the design, costs and
financial implications of this proposed development program.
PHASE II: FEASIBILITY ANALYSIS
Task 10: Urban Design Concept
In order to accurately assess the physical implica-
tions of the proposed development program, as well as realistic-
ally evaluate development costs, ZHA will prepare a preliminary
AA16
ZUCHELLI, HUNTER & ASSOCIATES, INC.
QD
urban design concept. This urban design concept will be depicted
with illustrative plans and sections sufficient to fully des-
cribe the scale and character of the proposed development.
The plan will depict: the general location of specific site
functions; key relationships to existing downtown areas; the
aesthestic affect of the proposed development on the down-
town; pedestrian linkages to and from the site; important land-
scaping concepts and features; vehicular and service access to
site functions; and, other urban design criteria required to
evaluate costs and establish key urban design relationships.
This analysis will form the basis of the design competition.
Task 11: Preliminary Development Costs
ZHA will evaluate the preliminary development costs
associated with constructing and developing the recommended
development concept. The objective of this analysis will be to
establish the relative costs of development in order to under-
stand the overall development potential. Particular attention
will be devoted to: building construction; vehicular access -
way construction; maintenance of rights-of-way; construc-
tion of potentially required public improvements, including
pedestrian walkways, street furniture and infrastructure con-
struction; and, all soft costs associated with the proposed
development (financing fees, developer fees, construction
interest, legal and design fees, etc.). The costs will be
estimated using appropriate unit costs (square foot or cubic
foot) for the particular types of construction and materials
envisioned. These unit costs will be adjusted for economic
conditions in the Iowa City marketplace. Construction costs
will include all buildings, structures, landscape improvements,
parking structures and required infrastructure. ZHA will work
with Iowa City officials in determining the costs of improving
utilities, roadways and other infrastructure. This development
cost analysis will be done in sufficient detail to form the
basis of a pro forma financial analysis and establish a budget
for the proposed project.
Task 12: Financial Feasibility Analysis
Using the development cost estimates prepared above,
ZHA will prepare a preliminary financial pro forma for the pre-
ferred concept. The financial parameters evaluated by this
pro forma analysis will include, but are not limited to the
following: likely operating income and expenses; probable
financing terms and consequent debt service; resultant levels
f f I n\ ZUCHELLI, HUNTER & ASSOCIATES, INC.
-9-
of return anticipated with the investment; and, overall devel-
opment costs. This analysis will be preliminary in nature and
will be used to help determine whether the project will be a
public, private or public/private type of redevelopment.
This analysis will be prepared in sufficient detail to be
used as a tool which displays the financial viability of the
overall development concept to the City as well as the private
sector development community. Sources and applications of
fund statements as well as preliminary cash flow analyses will
be prepared to identify all costs and revenues.
Task 13: Identification of Funding Strate
Anticipated sources and amounts of funds required to
undertake the project will be identified. The potential bene-
fits to the City accruing from developing Block 64-1A will be
examined, and compared to required public costs in the project
(if any). In addition, under this task, ZHA will identify
potentially available funding sources. Working with Iowa
City officials, ZHA will investigate funding sources such as
industrial revenue bonds; revenue bonds; CDBG Funds; grants
and loans from government bodies; general obligation bonds;
and, other potential sources of funds.
Sources of private funding that may be available will be
outlined as is appropriate. Equity syndications, participat-
ing loans from lenders, leasehold financing, urban development
action grants and other creative financing techniques will be
reviewed.
Task 14: Checkpoint Review Session: Project Finalization
Upon completion of the financial feasibility analysis
and identification of a funding strategy, ZHA will meet with
Iowa City and their authorized representatives to finalize the
character of the proposed development project. ZHA will pre-
sent its findings with respect to phasing, conceptual design,
development cost estimation, pro forma financial analysis and
funding strategy. The objective of this meeting will be to
present a detailed feasibility analysis of the proposed pro-
ject. At this checkpoint review session ZHA will present a
technical memorandum summarizing the work activities described
in this phase.
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_�t\1 ZUCHELLI, HUNTER &ASSOCIATES, INC.
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PHASE III: DEVELOPMENT STRATEGY
Preliminary Identification of
Task 15: Alternative Development Strategies
Concurrent with the final task activities defined in
Phase II of the work program, ZHA will begin the identification
and definition of alternative processes to develop Block 64-1A.
Dependent on: the urban design concepts developed; the scope;
the development program; and, the development objectives deter-
mined jointly by Iowa City and ZHA during Phase I and Phase
II, several viable alternative development scenarios may be
available for the development of this site. ZHA will review
all potential development strategies and identify those strate-
gies most suitable for the preferred development program and
concept. These alternative strategies will be grouped and
compared within the following categories:
• Private Development --Development of Block 64-1A as
a total private deal will be investigated. In this
scenario, the City will dispose of the site to a
developer selected by a means that fulfills the
objectives and legal requirements of the City. The
advantages and disadvantages of this development
scenario will be reviewed. Alternatives such as a
one-time payment for land versus an installment land
sales arrangement will be reviewed. The ability of
the City to control the development in terms of
architectural quality, urban design characteristics,
development programming and other pertinent develop-
ment characteristics will be reviewed.
• D
Public 12--Theadvantages and disadvantages
of the City developing the site without involvement
of the private sector will also be considered. In
this development scenario several alternative arrange-
ments are possible. The City may develop the property
itself, may develop the property through a quasi -public
non-profit development corporation or the City may
use the services of a consultant or surrogate developer
to assist in arranging and completing the required
development activities. This development approach
is more suitable in projects with major public compo-
nents (i.e., parking structures, public amenity
spaces) rather than those which are primarily private
or commercial in nature (retail malls and office
buildings). The specific advantages and disadvantages
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ZUCHELLI, HUNTER & ASSOCIATES, INC.
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of this alternative with respect to the preferred
development concept and program will be considered.
• Public/Private Partnershi --The advantages and disad-
vantages of a public private development arrangement
will also be considered. In this scenario, the
public becomes an active participant in the develop-
ment process by assuming a portion of the risk asso-
ciated with the development deal. Consequently, the
return generated to the public sector may be greater
than in either a public or private development scenario.
The specific attributes of this approach relevant to
the confirmed preferred concept will be identified.
Task 16: Desiqn Competition
ZHA will investigate the potential for employing a
design competition to formulate a final architectural concept
for Block 64-1A. ZHA will identify several alternative scenarios
for conducting such a design competition and together with Iowa
City officials, and their authorized representatives, will
establish the parameters important in governing this design
competition. In this process, ZHA will review all relevant
criteria affecting the competition, including, but not limited
to the following: duration of competition; competition require-
ments; invited versus open competition; competition prizes;
advertisement of the competition; drawing and other presenta-
tion requirements; competition judging; competition schedule;
definition of competition program requirements; and, other
matters relevant to conducting a fair, expedient and productive
architectural design competition. The purpose of this task
is to establish a design competition approach which best
suits the needs of the City through an objective and analyti-
cally oriented process.
Task 17: Application of Design Competition
ZHA will review the potential for applying a design
competition to each alternative development strategy identified
in Task 15 of the work program. A design competition is more
applicable to some development strategies than others. In this
task, ZHA will review, in detail, the applicability of a design
competition with the prime alternative development strategies
being considered. The benefits, in terms of better control and
improvement of the architectural and urban design, will be
compared to the economic and other costs associated with a
design competition approach.
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Task 18: Comparison of Alternative Development Strategies
ZHA will prepare a technical memorandum summarizing
the alternative development strategies for Block 64-1A of
downtown Iowa City. This memorandum will devote particular
attention to investigating the applicability of a design compe-
tition to these alternative development strategies. It will
convey a summary of ZHA's technical effort in Tasks 15, 16 and
17. As part of the methodology of this analytical process,
ZHA will prepare a matrix comparison of the prime alternative
development strategies.
Checkpoint Review Session
Task 19: Identify Development Strategy
Following completion of the above work task, ZHA will
meet with Iowa City officials, and their authorized representa-
tives, to select a preferred alternative development strategy.
At this meeting, ZHA will present the technical memorandum
prepared in Task 18 above and will make recommendations regard-
ing a preferred development strategy.
Review of Development Strategy
Task 20: With Development Community
Before finalization of a development strategy, ZHA
will review the preferred development concept and recommend a
development strategy with selected potential developers of
Block 64-1A. With assistance from Iowa City, ZHA will select
several development entities knowledgeable of the Iowa City
marketplace who specialize in the type of development being
proposed. This task is intended to assess the interest of
potential parties in the development project and to evaluate
their willingness to participate in the development strategy
which has been identified. This review will ensure that the
identified project and process is marketable to the development
community.
Review of Development Strategy and Design
Task 21: Competition With Potential Competition Entrants
Before finalization of a development strategy, ZHA
will review the preferred development concept, recommended
development strategy and potential design competition with
selected, interested design firms. With assistance from the
City, ZHA will select several architectural and urban design
firms knowledgeable with the Iowa City area and the type of
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project envisioned, who are interested in entering a design
( competition process. This task is intended to assess the
I interest of potential participants and refine the competition
process. This review will ensure that the identified process
has the maximum potential for success introducing a quality
architectural design and urban environment.
Task 22: Checkpoint Review -Confirm Development Strategy
Following completion of review sessions with the
development and design communities, ZHA will meet with Iowa
City officials, and their authorized representatives, to final-
ize all elements of a development strategy and design competi-
tion processes. This meeting is envisioned as a workshop
session in order to present new information, discuss refinements
and alternatives and finalize the processes to be implemented
in the development of the site. Subsequent to this meeting,
ZHA will make any required changes to the recommended develop-
ment strategy.
PHASE IV -IMPLEMENTATION (UNFUNDED)
Subsequent to the final zation of a development strategy,
ZHA will be available to assist Iowa City in implementing the
land disposition and development process and/or the design
competition. ZHA will be able to further define its role in
Phase IV of this Scope of Services after the preliminary deci-
sions with respect to the development strategy and design
j competition have been made.
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