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HomeMy WebLinkAbout1984-11-20 Bd Comm. minutesMINUTES URBAN ENVIRONMENT URBAN ENVIRONMENT AD HOC COMMITTEE h U ��pu} O �[�•! SEPTEMBER 26, 1984 -- 7:30 P.M. IOWA CITY PUBLIC LIBRARY ROOM A MEMBERS PRESENT: McGuire, Lorenzen, VanderWoude, Baker, Strait, Amert, Koch, Brinton MEMBERS ABSENT: Jakobsen, Jordan STAFF PRESENT: Franklin, Milkman GUESTS: See attached list SUMMARY OF DISCUSSION: Co -Chairperson Baker stated the purpose of the meeting and asked Committee and staff members to introduce themselves. Franklin provided a brief outline of the history of the Committee and the charges given to it by the City Council. Milkman presented a slide show explaining the scope of concerns of the committee with.regard to environ- mentally sensitive areas, buffers and open space, entranceways to Iowa City, vistas and neighborhoods. The slide show was followed by a brief explanation by Franklin of how special areas in Iowa City would be designated for protection and the type of methods that would be used to implement this program. Baker then opened the meeting for public discussion, and Strait asked guest Sam Fahr whether he had any comments on the Committee'_s activities. Fahr asked whether the Committee had a timetable for their actions, and whether the eventual result would be an amendment to the City's Comprehen- sive Plan. Franklin explained that the Committee had to make its recom- mendations to the City Council by January 1985 and was due to be dissolved in July 1985. Fahr stated that he hoped there would be some concrete results of the Committee's work'and not ,lust pious hopes. Baker replied that the Committee was working towards a list of areas to be designated for protection. Fahr suggested that a lot of persuasion and incentives for protection would be needed. He said that he was interested in the protection of the area along Taft Speedway and the Peninsula. He sug- gested that this area could be developed attractively while protecting some of the woodlands and the high limestone bluffs such as "Lover's Leap". Fahr also suggested that protection of these areas might require some rezoning or changes in the City's ordinances. He also stated his concern about the area south of Taft Speedway near North Dubuque Street where a lot of fill had recently been dumped. He feared that the trees in this area would not survive. Fahr also stated that he favored the work of the committee and wished it success. Kathleen Henderson, representing the League of Women Voters, stated that the local position of the League had been for the protection of environ- mentally sensitive areas since 1970 and they were also interested in seeing public access to the Iowa River. She inquired what an overlay zone was. Franklin explained how an overlay zone works in conjunction with the underlying zoning of the area. =2i 7,e . Minutes Urban Environment Ad Hoc Committee September 26, 1984 Page 2 Emilie Rubright asked whether there would be some good definitions of fragile environmental areas, and suggested that the Committee use defini- tions from other counties and states which had already developed ordi- nances for protection of such areas. Ralph Stoffer stated that undoubtedly any ordinance that was developed would be tested in court. Michael New asked that the Committee include the area between Ridge Road and Shimek School as well as the ravine east of the Mayflower Apartments in its designation of environmentally sensitive areas. He suggested that there be special environmental standards for these areas, for instance, the requirement of a Planned Area Development plan. Strait said that he would recommend including the area west of Shimek School and all the way to Ridgewood Lane in this protected area. Stoffer suggested that a large tree on Highway 6 West near the Veteran's Hospital be pruned in order to restore the vista of the Old Capitol. Baker stated that this would require cooperation from the University since the tree is on University land. Fahr asked whether there would be periodic meetings to inform citizens about the work of the Committee. Baker stated that the Committee planned to keep the public informed, .and that anyone was welcome to attend the Committee's bi-weekly meetings. Margaret Nowysz stated that she strongly supported the work of this Committee since generally groups only reacted when it was too late -to the loss of a building or a hillside, for instance. She felt it was very important to identify historic areas and future parkland. Nowysz also stated that she feels expectations have been low in Iowa City and that the residents need education and there needs to be published information about the problems of concern to the Committee. Shirley Wyrick said that she hoped the committee would consider the enhancement of areas along Ralston Creek tributaries. She felt that culverts needed to be bigger, and that there should be incentives to help people help themselves in protecting and maintaining the floodplains along the creek and its tributaries. She stated that programs like Project GREEN'S awards programs might be one such incentive. It was also suggested that the University should be encouraged to have a committee similar to the Urban Environment Ad Hoc Committee. McGuire stated that the University was sensitive to environmental features and did have representation on the Riverfront Commission. Gordon Strayer commented that the vista of the Old Capitol from Capitol Street had been maintained with the cooperation of the University when the new jail was built. Baker stated that the committee planned to work with Dick Gibson of the University's Facilities Planning Division on these matters. The meeting adjourned at 8:50 P.M. Minutes submitted by Marianne Milkman. '1i7,�, — lJR$�,_ErJy..1_R�.rJ_rcFr�r._A�.�te.c—corlKl f-rE E.._ PJ B{.l C—filEEnJ_�_ — C� �'-k(7I-AT..4-_ 7-30�pw�_ Gw.IK W1 spa- -.LC.TS.�—•------ rec %e wines 64 _... _._ PONURBANE ENVIRONMENT AD HOC COMMITTEE UP TUESDAY, OCTOBER 9, 1984 - 4:00 P.M. CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Jordan, Jakobsen, Lorenzen, Strait, VanderWoude, Brinton, Koch, Baker, Amert MEMBERS ABSENT: McGuire STAFF PRESENT: Franklin, Milkman CALL TO ORDER: Co -chairperson Strait called the meeting to order at 4:05 p.m. REVIEW AND APPROVAL OF MINUTES FOR SEPTEMBER 11, 1984: The minutes for September 11, 1984 were unanimously approved as written. REVIEW AND DISCUSSION OF INVENTORY SHEETS FOR DESIGNATION OF SPECIAL AREAS: Milkman stated that prior to the discussion of specific areas, she would like to present some general ideas on procedures to implement the concepts of protecting and preserving certain elements of the urban environment. She stated that in order to make the whole idea work it must be legally defensi- ble. Milkman suggested that one way of providing a good legal basis was to recommend the adoption of the Committee's "Scope of Concerns" as an amendment to the policy section of the Comprehensive Plan. Milkman also suggested that all environmentally sensitive terrain within the City limits (such as urban woodlands, floodplains, steep slopes, etc.) be designated as special areas requiring an additional review process prior to development. For subdivisions, PAD'S or large scale developments, some form of environmental impact statement or environmental review record could be required, and environmental standards adopted. For developed portions of the City special areas would be designated, and for building permit applications in those areas, some form of environmental review would also be required. In addition, Milkman stated that an ordinance requiring a permit for excavation, grading or fill activities was currently being developed to address the problems created by these activities. Milkman suggested that the procedure could be as follows: 1. Recommendation of "Scope of Concerns" to Council as an amendment to the Comprehensive Plan; Council referral to the Planning and Zoning Commis- sion for a recommendation; adoption of policies by Council. 2a. Development of an ordinance for the preservation and protection of environmentally sensitive areas. 2b. Identification of special areas in developed and undeveloped portions of Iowa City to be designated as environmentally sensitive and recorded in an overlay zone on the zoning map. /%F Urban Environment Ad Committee October 9, 1984 Page 2 3. Specific methods of implementing the ordinance for various types of environmentally sensitive areas. Brinton questioned the need for environmental impact statements for develop- ment in all undeveloped areas. Milkman stated that it was a protective measure since, for instance, development of an area adjacent to a floodplain would have an impact on the floodplain but the adjacent area would not necessarily be designated as environmentally sensitive. Brinton was also concerned with the additional cost to the developer of preparing an environ- mental impact statement. Milkman said that she did not envision a large document, but realized that it would be an additional cost. Jakobsen suggested that an environmental checklist might be appropriate. Brinton asked whether environmental impact statements could be done by staff. Milkman said that that was a possibility but it would also cost money. Strait suggested that the Committee review the inventory sheets for environ- mentally sensitive areas. He asked when the inventory of the rest of the areas would be complete. Milkman said the remaining environmentally sensi- tive areas would be completed by the next meeting. She then introduced Tom Crimmons and Ladd Braden-Golay, interns in the Department of Planning b Program Developmentjwho are completing the inventory sheets. Jakobsen asked how relief would be provided to property owners whose property was designated for no development. Milkman said that acquisition by the City or a request for a conservation easement were possible alternatives. Jakobsen asked that the Committee discuss conservation easements sometime for areas such as land along Ralston Creek where some owners might favor such easements. The Committee then reviewed the inventory sheets with the following comments: I-1 Terrill Mill and North Dubuque Street Drainage Area. The area should be widened to include the broad banks of the ditch. I-2 Woods and Willow Creek floodplain south of West High School. The Committee recommended enlarging this area to include the storm water deten- tion basin and the Willow Creek floodplain east to Willow Creek Park. I-3 Pond and bluff by old University of Iowa Law School. No comments. I-4 Embankment at the southwest corner of Grand and Riverside Drive. The Committee wished to extend this area to Riverside Court. I -5A William White Boulevard. The Committee suggested shortening the area 50 feet at the southeast end and including the area by Washington Place. I-58 Diana Street alley. No comments. I -5C Grant Court extension. The Committee questioned the width of the right-of-way. Brinton advocated designation due to the presence of the Ralston Creek floodplain. Milkman pointed out that a general designation of floodplains would incorporate that specific concern. Urban Environment Ad'-." Committee October 9, 1984 Page 3 I -9C Ravine southeast of Kimball Road. There was some concern about the large number of property owners involved with this area. I-12 Woods between Kimball and Whiting Avenue. The Committee recommended expanding this area. Jakobsen asked whether property owners had been notified. The Committee agreed to notify all owners of property which might -be designated as environ- mentally sensitive, after the next meeting (October 23) when initial review of the inventory of these areas was complete. Property owners would be invited to the November 6 meeting when the Committee would vote on the environmentally sensitive areas to be recommended for designation by the City Council. DISCUSSION OF PROPOSED BUS TOUR OF SPECIAL AREAS: The Committee decided that such a bus tour would not be necessary. Strait suggested that the Committee plan on making a presentation on their policy recommendations to the City Council on November 19;,Council could then refer these recommendations to the Planning and Zoning Commission. Jakobsen stated that the Planning and Zoning Commission had a very full calendar and would probably not be able to consider the recommendations until January or February 1985. Meeting adjourned at 5:20 p.m. Minutes submitted by Marianne Milkman. 021 %0 MINUTES URBAN ENVIRONMENT AD HOC COMMITTEE TUESDAY, OCTOBER 23, 1984 - 4:00 P.M. SENIOR CENTER CRAFT ROOM MEMBERS PRESENT: Amert (arrived at 4:20 p.m.), Baker, Boutelle, Brinton, Jordan, Koch, Lorenzen, McGuire MEMBERS ABSENT: Jakobsen, Strait, VanderWoude STAFF PRESENT: Franklin, Milkman, Johnston, Crimsons, Braden-Golay CALL TO ORDER: Co -chairperson Baker called the meeting to order at 4:05 p.m. He introduced Pat Boutelle as the new member on the Committee and stated that she is the University representative. REVIEW AND APPROVAL OF MINUTES OF SEPTEMBER 26 AND OCTOBER 9, 1984: `'� moved the minutes of September 26 be approved as written. Lorenzen seconded the motion. The motion carried unanimously with Jordan abstaining. Jordan moved the minutes of October 9 be approved as written. Koch seconded the motion. The motion carried unanimously. REVIEW OF DRAFT LETTER TO PROPERTY OWNERS OF POTENTIAL DESIGNATED AREAS: Baker asked how many letters were being sent and if the letter should be a bit more specific. Milkman said probably 50-75 letters would be sent. Jordan asked how the owners were going to be located. Milkman stated that first the owner of record would be located and secondly ownership would be verified with the City Assessor's office. Brinton asked if this was to be the only meeting for property owners. If there were to be other meetings he felt that this should be stated in the letter. Koch felt this letter would not serve as enough notice and would like it stated that there would be future meetings. Milkman said she would add another sentence to the letter stating that further meetings were planned. Franklin said that the next meeting would be primarily for a review of the potential environmentally sensitive areas and the Committee would reach a consensus as to whether these areas should be recommended for designation in the future. At later meetings the Committee will also formulate a policy on how the areas will be managed and send this on to the City Council. Jordan asked if the properties would be handled "individually" or as a "packet"? Baker said in some cases, a blanket policy would work but some other areas need to be looked at individually . 02/71 Urban Environment Ad .,c Committee October 23, 1984 Page 2 McGuire said she felt the Committee should be able to explain to the people invited what is meant by an environmentally sensitive area designation. Franklin said the Committee must be able to say what is "special" about a particular area that makes it "environmentally sensitive." She also stated that at this time we won't be able to tell anyone what the restrictions might be, but that this Committee will work with the property owner(s) through the entire process. Jordan said that the argument by a property owner for or against a property being designated "environmentally sensitive" could possibly cause the Committee to change its mind. Milkman said it is a very good idea to have property owners there and they could be given a "smorgasbord" view of the alternatives for implementation. McGuire stated that the Riverfront Commission had little success with property owners in trying to get them to voluntarily follow the Commission's suggestions. Baker said that restrictions may have to be imposed involuntar- ily. McGuire stated the Committee should be prepared for some opposition at the meetings as several people think this is just another overlay zone. Jordan said the Committee may have to do a trade-off of sorts to achieve compliance. Baker asked what can the City do to an owner who owns property in a heavily wooded area, for instance, but the owner doesn't want any restrictions? Milkman said one option would be to require a Planned Area Development for the area if they wish to develop it. Franklin stated one problem is that if development is to be prohibited the City must be able to acquire the property and at this point it does not have the funds to do that. AND DISCUSSION ION OF I-7 Peninsula. Brinton asked if this property should have Duane Bolton listed as one of the owners. Milkman stated that the property was listed under Lindquist/Meardon. Franklin explained that this area is essentially non -developable until City services are extended to the area. The ID zone means that it cannot be sewered and services are not planned to be extended to these areas under the short-range Comprehensive Plan. Brinton said he doesn't feel the entire tract is an environmentally sensitive area, for instance, the flat hilltop and cornfields. He said the Committee is being too general and should be more specific in identifying features. The floodplain, limestone outcropping, and steep hillsides should be tagged as environmentally sensitive. ,R/7t? Urban Environment Ad c Committee October 23, 1984 Page 3 Baker said he feels land along I-80 is potentially sensitive as a buffer zone. He cited Indiana as an example and stated that he thought they have required a 300 foot buffer for Interstate highways. There was some discus- sion as to whether the buffer was to block noise or for aesthetic reasons. The Committee agreed to consider a 300' buffer at this time. Baker asked Franklin to have staff have a revision of I-7 by the next meeting. I-9 Ravines. Jordan asked what the I-9 designations were. Milkman explained that they are all ravines. The Committee had no comments on I -9A through C or I -9F. Baker asked why I-90 showed such a large area as environmentally sensitive. Braden-Golay explained that there is a creek and ravine in this area almost to I-80. Brinton suggested excluding cornfields and flat portions from this area. Franklin said it was hard to separate what was environmentally sensitive since there were small open areas on the rolling hills. I-10. Drainage area west of Melrose Lake. Milkman told the Committee of the proposed development at Melrose Lake and the objections being raised. Franklin said there is no reason why the Melrose Lake area should not be designated as an environmentally sensitive area but legally the owner can do what he wishes as long as he complies with all the codes. Amert said she would like the Committee to take a look at the area for possible inclusion as an environmentally sensitive area. Baker stated the Committee should have a clearer idea about this area in two weeks. I-11. Area around Shimek School. Brinton said he looked at this area and he felt that some school property with prairie grass and a nice grove of aspen trees should be included, as well as some fingers of land north to the Interstate. I-16. Prairie remnants near Carver Hawkeye Arena. Boutelle said that the City cannot regulate University property. She said some of the property designated belongs to the railroad and does not belong to the University. Boutelle also stated that the University was aware of these environmentally sensitive areas and was considering their future use accordingly. McGuire said that the next step is to seek the University's cooperation in protecting these areas. OTHER BUSINESS: Baker asked if the meeting schedule which had been distributee was feasible for all. McGuire and Amert said that at times it will be difficult to make the meeting and they may be late. It was decided to continue to hold the meetings at 4:00 p.m. on Tuesdays. c2/ 79 Urban Environment Ad c Committee October 23, 1984 Page 4 Brinton said that the Worthly Club at the Unitarian Church has asked this Committee to present a program on what it is doing. Baker said he will join Brinton in making the presentation. Boutelle said she could think of other areas that should be considerd as environmentally sensitive, for instance the bluff by the nursing building, and the area south of the new Law School. Koch asked Boutelle to write down other areas and indicate why they are environmentally sensitive. Milkman said staff would be doing an inventory of steep slopes, ravines, and heavily wooded areas. Meeting adjourned at'5:20 p.m. al/ 7 0 fbo A) MINUTES URBAN ENVIRONMENT AD HOC COMMITTEE TUESDAY, NOVEMBER 6, 1984 - 4:00 P.M. IOWA CITY SENIOR CENTER CLASSROOM MEMBERS PRESENT: Baker, Boutelle, Brinton, Jakobsen, Jordan, Koch, Lorenzen, McGuire, Strait, VanderWoude MEMBERS ABSENT: Amert STAFF PRESENT: Franklin, Milkman, Allen GUESTS PRESENT: See attached list RECOMMENDATIONS TO CITY COUNCIL: The Urban Environment Ad Hoc Committee recommends the adoption of the Urban Environment Policies as an amendment to the Iowa City Comprehensive Plan. CALL TO ORDER: Chairperson Strait called the meeting to order at 4:05 P.M. REVIEW AND APPROVAL OF MINUTES OF OCTOBER 23, 1984: Jordan said he did not second the motion to approve the minutes at the last meeting. Lorenzen's name was substituted for Jordan's. Motion to approve as revised was made by Brinton and seconded by Lorenzen. Motion passed 6-0-2. Jakobsen and VanderWoude abstained. DISCUSSION AND APPROVAL OF POLICY RECOMMENDATIONS: Milkman noted that the Assistant City Attorney, Boyle, felt the introduction to the Policy Recommendations were too general; he would like to see specific examples listed. Milkman explained briefly to the public the five elements that the Committee believes should beprotected in the public interest: 1) Environmentally sensitive areas; 2) buffer areas and open space; 3) historic neighborhoods; 4) chief entranceways to Iowa City; and 5) scenic vistas. Strait opened the discussion asking the Committee to constructively criticize any part of the document. He suggested that on page 2, paragraph 3, under "Rationale for Preservation," the word "finally" should be deleted. Baker disagreed, stating it made a nice transition. Baker also said that on page 1, the first paragraph should begin with "The Urban Environment Ad Hoc Committee..." Jakobsen agreed. Baker noted that there were some problems with punctuation of the second paragraph of page 1. Jakobsen said that on page 3, third paragraph from the end, the word "existing" should be deleted. Brinton objected to using the peninsula limestone bluffs as an example, because many have not seen them; he suggested putting in an example more people could relate to. o2l MINUTES URBAN ENVIRONMENT AD COMMITTEE TUESDAY, NOVEMBER 6, 1984 - 4:00 P.M. PAGE 2 Strait suggested that the document be approved in principle and that those who have concerns put them in writing and give to Milkman. Koch moved the document be accepted in principle and recommended to the City Council for adoption and VanderWoude seconded the motion. The motion carried unani- mously. REVIEW AND PUBLIC DISCUSSION OF POTENTIAL ENVIRONMENTALLY SENSITIVE AREAS: Strait opened the meeting to the public for discussion. John Kamnermeyer, 116 Ferson Avenue, stated that he will be submitting a letter regarding a lot he has located at I -9F on the map. He said he is opposed to having any of his property under any restrictions. Kammermeyer noted that all lots now have a single-family dwelling already and that the only lot that can be developed is his lot for a single-family home, and he may wish to sell it or build on it himself. He stated that any further restrictions would diminish the value of his property. and plans to seek legal counsel and would seek compensation if there were restrictions placed on his land. Kammermeyer further noted that designation was unnecessary and super- fluous. William Eginton, 209 Richards Street, said he lives across from Dr. Kammermeyer, and asked whether the environmentally sensitive area includes the alley or the property on both sides of the alley in the ravine. Milkman said it includes the private property, specifically the steep slopes of 15% and over. She said that the basic principle is that if there are steep slopes, erosion and drainage problems may occur if construction or landscap- ing is done improperly. Eginton asked if it is envisioned that there would be no building ever on such areas. Milkman said no, building would be allowed. Anthony Fry, 19 Caroline Court, said he believes the problem is that if one has an area in their possession that is red on the map, there are additional restrictions on the property if it is ever developed; "your neighbors can do what they want, but you can't." He said he would like it better if it were said, "the whole city of Iowa City has many unique and attractive features that need to be preserved --it isn't just trees." He said he will follow-up with a letter. McGuire said the intent is also to look at what happens along the borders of the areas that are identified; to look at the development around them and the impact on adjacent land. Karl Kammermayer, 116 Ferson Avenue, said that he believes this issue is heading to a confrontation of private property owners versus the City. He believes the restriction of property rights is an illegal invasion of property rights. Instead, he proposed working together on a cooperative basis: have discussions with the owners; don't come along with a directive right away. Kammermeyer suggested that the City might help property owners financially in areas with serious problems. Baker responded that the City restricts private property in every ordinance; this is nothing new. He also noted that the Committee has been cooperating a great deal with the public. Baker stated that this is something the Committee is considering; that's the reason for the public meeting today -to get their input. He said they're not coercing anyone; there is no confrontation here. 02/ 79 MINUTES URBAN ENVIRONMENT AD COMMITTEE 'TUESDAY, NOVEMBER 6, 1984 - 4:00 P.M. PAGE 3 Kay Gillies, 119 McLean, said she has two extra lots on a slope; if she wants to sell those, would she have to have permission to sell or do the people who buy it have to have permission to develop the lot? Strait said all the Committee is trying to do now is get together some policy statements to go to the City Council. If the City Council adopts them, then probably there will be some ordinances that the City -Council will have to approve. In between there will be many public meetings so there will be great cooperation from the City and vice versa. He stated they're not trying to control people's lives but to control the aesthetics of the City. In response to Gillies, Milkman noted that when someone comes in for a building permit, at that point if the lot is in an environmentally sensitive area, there will probably be some additional environmental assessment done to insure that there aren't going to be erosion, drainage or other problems. She said that performance standards have not yet been developed, but possibly the City staff would become involved; for example, suggesting that the building would be better placed on a different location on the lot. Ellen Widiss, 316 Kimball Road, said she and her husband bought their property because of the wooded ravine. She applauded the Commission for their concern to make sure such unique areas remain. Mary Rouse, 900 N. Johnson, stated that it is fine to keep the ravines, but people should not be prevented from developing such lots. She suggested that the City buy such locations and make them into parks. Strait said there is nothing that would stop development. He also said buying the locations is one solution, but the City would go bankrupt fast. Duane Bolton, Route 3, Tipton, said he has a jaundiced view of what the City is trying to plan out for him. The City annexed the land in 1965 and still has not provided services. He stated he owns property on the peninsula and has been asked to contribute land for a bike path. Instead, he hopes to develop it for homeowners of that area to enjoy. Bolton said no one has asked what we're going to do with our land; the City always thinks the landowners are going to. rape the land. He said he is not interested in the City telling him what to do and feels there is no need for designation. Milkman said she wanted to make a memo referring to phone calls in response to the letter to property owners part of the official record: the majority of the calls were from people who wanted to know what this was all about and how it would affect their property. She said many of them were in favor of the principle of it, but hesitant about 'what the specific effects would be. Milkman also said the City is not thinking only of restrictions, but of working with the property owners in what is the best way of preserving the value of their property. Strait thanked everyone and closed the public discussion. OTHER BUSINESS Milkman asked if members wanted to discuss plans for the Council meeting. Notice will be sent regarding time. Franklin reported there is a half-hour allotment at the Council meeting. Strait requested it be one of the first items of business. McGuire thought it would be helpful to use some of the 02/ 71 MINUTES URBAN ENVIRONMENT TUESDAY, NOVEMBER PAGE 4 AD ~; COMMITTEE 6, 1984 - 4:00 P.M. time to get individual reactions from the Council members. Strait said there should be a packet containing policy recommendations and a list of areas in the Council package before the Council meeting. Boutelle asked if the purpose of the map was illustrative; she noted that she believed a little of the concern raised was "why my ravine and not your ravine?" Milkman said the map is incomplete; the complete list will be developed soon. Franklin said she had previously mentioned an ordinance that would require a permit for excavation, grading and filling. She said an amendment to the building code is being looked at now; people couldn't do the work until a permit was obtained. Koch raised an objection that it is one more layer of bureaucracy. Baker said size of the project should be a factor. Jordan asked what if you bring black dirt in for new grass seed --would you need a permit? Franklin said legal staff has started work on the proposed ordi- nance. Strait said the Committee is interested in it, and they'd like to see what the legal staff has done on this. Baker said the City is putting a sewer along Taft Speedway; the current plan is that it go down the middle of the road. There is a proposal from certain adjacent property owners to move the sewer line to the south side of the road and owners would grant them an easement. All the trees along that side of the road would go but it would save money for the City. McGuire said we have to have a strong argument for saving the trees. Baker suggested in the next two weeks members drive by the area; he would ask the forester what kind of trees they are. Milkman reminded members that the City Council meeting is November 19 and the regular Committee meeting is November 20. The meeting adjourned at 5:25 p.m. Minutes taken by Diana Allen. 021 7o BILL ... . . ...... ------ ---- goj MINUTES COMMITTEE ON COMMUNITY NEEDS OCTOBER 2, 1984 - 7:30 P.M. IOWA CITY PUBLIC LIBRARY - MEETING ROOM A MEMBERS PRESENT: Becker, Cooper, Kubby, Lauria, Leshtz, Parden, Patrick, Williams MEMBERS ABSENT: Logan, Smith, Stimmel STAFF PRESENT: Hencin, Mintle, Moen, Nugent, Johnston GUESTS PRESENT: Jeanne Snow, Mary Ann Volm, Peg McElroy, Pat Gilroy, Dick Meyers, Tom Zenge, Bob Vander Beek, John Watson, Mona McElderry, Maris Snider, Jesse Bromsen, Ilene Holbrook, Helen Finken, W.L. Dull, Robert Humphrey, Art Schut, Ann Riley, Mike Carstens. CALL TO ORDER: Lauria called the meeting to order at 7:30 p.m. PUBLIC HEARING TO RECEIVE 1985 CDBG PROJECT PROPOSALS: Lauria requested that presentations be limited to five minutes in length. Housing Modifications for Low/Moderate. Income Frail Elderly - $2,500. Jeanne Snow, Director of the Elderly Services Agency, is requesting money to repair the homes of elderly people, 75-80 years of age, who are in delicate, physical condition and are at some risk. She said these individuals have low incomes and their houses are badly in need of repair. Snow said this program tries to catch the people who commonly fall between the cracks. Normally, inexpensive repairs are being made to the houses. She stated the repairs made are to make the home safer for the elderly person and not to improve the house for a higher resale value. She said there is a continuing need for this program. Becker stated she is impressed with how far the $1,000 given to this program last year was stretched. Williams asked how many clients the agency is serving. Snow said currently four clients are being aided and usually one and one-half to two requests per month are made. Lauria asked how many were served out of the $1,000. Snow said they did ten jobs with $1,000 and that 25 could be completed with $2500. Consolidated Human Services Facility - $275,000. Mary Ann Volm, Director of United Way, said this would be a facility that would house about 13 organizations. Peg McElroy of the Mayor's Youth Employment Program stated that this facility has been discussed in the community for over ten years. She feels it would be economical for human services agencies to be together so they could share telephone, secretarial, and office support expenses. She stated the new facility would be handi- capped accessible for clients as current sites are not all handicapped accessible. ,2/79 Committee on Communit eeds October 2, 1984 Page 2 Pat Gilroy, Coordinator for the Crisis Center, stated that last month about 700 people used the Crisis Center. She feels a consolidated facility would be better for the clients. Most of the people served by the Crisis Center either have no income or are low income and it's difficult for them to be sent to other human services agencies for assistance. Leshtz consented that the possibility exists that this facility could become a faceless bureaucracy as it has in Linn County. Becker asked the county's commitment to this project. Dick Meyers said that philosophically the county is supporting it. He stated, however, they still need some answers to some reservations they had. Hencin asked how committed the agencies who would share this facility are toward this project. Volm stated the groups are fairly firm. Laurie asked if they could see a map showing the existing locations of the agencies wishing to locate in a consolidated facility. Volm stated that many agencies have moved several times in the past years. Usually rents have become too high or the facility has become too small to meet clients' needs. Creekside NIA Sidewalk Project - $120,730. Moen stated that this proposal was submitted as a result of a Creekside neighborhood meeting. She distributed a letter submitted by a Creekside resident which endorses this proposal. Williams asked if the group had attempted to have the City do something about the sidewalk. Robert Humphrey, a Creekside resident, stated that they spoke with the City about a year ago and were promised that something would be done; to date, nothing has been completed. Goodwill Industries Renovation - $279,420. Tom Zenge, a member of the Goodwill board, said that it has taken their task force a year to develop a master plan for Iowa City facility. He stated this is a three-phase project and that the money is needed for the first phase. He stated that Goodwill has a very real need to bring their work environment up to standards. They do not have the resources to go ahead with this project now and the Committee was urged to come down to the facility on a rainy day to view the Goodwill building. Kubby asked where else they would go if they don't get the total funding. Zenge stated that a fund raising drive presently is not viable and that the county revenue sharing monies have already been committed for other programs. If they did not get the funding, they would have to postpone renovation plans. He said the roof needs to be replaced and that the ventilation and the heating systems need to be updated. Lauria asked the cost of a new roof and if this could be accomplished without putting in a new heating system at c�i79 I Committee on Comnuni,. .feeds October 2, 1984 Page 3 the present time. Zenge responded that the roof would cost approximately $100,000. He stated that the building is quite cold and people many times have to work in their coats. Hencin asked how many clients Goodwill presently serves. Zenge said that 65 clients presently work in that facility which is 50% more than the number served in the previous five years. Longfellow Playground Equipment - $2,400. Hencin said he would answer any questions regarding this proposal. Williams asked the School Board's interest in this project. Hencin said the Board has a policy not to fund installation of playground equipment at this time. Becker recommended that the School Board and the Parks and Recreation Department be approached for this request. Property Acquisition and Clearance (Iowa Avenue NIA) - $32,520. Hencin stated this is a proposal to demolish a piece of property at 11 South Johnson Street, adjacent to Ralston Creek. Parden asked if the City would improve and maintain the site. Hencin responded that it would. Ralston Creek Improvements -- Creekside - $164,270. Hencin stated this is the first part of a three-phase project. Phase I involves an engineering study. Construction would be done at a later time. Kubby questioned if there was a flooding problem in the area. Hencin stated that in the past year this has not been an issue but previously there had been a problem. Lauria asked if the City can force the owners to take down the garages. He wondered if they could be considered dangerous buildings under the building code. Lauria asked the income levet of the neighborhood and Hencin stated the neighborhood was inhabited by low to moderate income people. Patrick asked if the garages were being used presently and Hencin said that they are. The garages are impeding the flow of Ralston Creek. Shared Housing Program - $15,000. Nugent stated that the Housing Commission has reiterated its support of this project and that it was hoped to have someone selected to operate the program by December 1, 1984. Leshtz and Lauria questioned what percent of the $15,000 request was for salary. Nugent stated the entire amount is to be used for this,purpose. Improve Handicapped Accessibility to Mark IV/Willowcreek Neighborhood Center - $3,500. Bob Vander Beek, director of the center, said that presently 60 elderly and 30 handicapped people reside in the complex. Funds are being requested to put sidewalks in and to make the center accessible to the handicapped. I—, I Committee on Communii., Needs October 2, 1984 Page 4 Williams asked how many handicapped have attempted to use the center. Vander Beek stated he knows of three who have attempted to use the center but is not certain how many would use it if the sidewalks were in. Williams asked if he had approached the owners about funding this. Vander Beek informed the Committee that the owners provide rent free space for the center but are not willing to finance this project. He stated the center has been in existence for 11 years and presently the relationship with the owner is good. Consolidated Services Facility (MECCA) - $100,000. This building, if constructed, would consolidate two separate facilities. The property at 611 South Clinton is a residential facility in poor condition. It was stated that the building has reached a point where the program can't conceivably go on much longer at this location. North Market Square Handicapped Play Area - $3,000. Helen Finken said that this was a request to make North Market Square Park accessible to the handicapped. She stated there are four Systems Unlimited homes within four blocks of the park and the park is centrally located within the neighborhood. She stated that the Horace Mann PTO has raised about $1500 for the project and expects to contribute $2500. Finken stated the equipment could be used by the handicapped and non -handicapped. Miller Park Development - $11,890. Moen said this request was submitted by the Parks and Recreation Department. This is an application to develop the site which is proposed for acquisition for a park in the Miller/Orchard neighborhood. Lauria asked if the City has agreed to fund the acquisition. He commented that CCN will not fund development of a park that hasn't been acquired but he hopes this indicates that the City is moving toward purchasing the land. Creative Arts Troupe - $22,279. This is a request from the Parks and Recreation Department to develop a fine arts troupe for handicapped citizens. City Park Accessibility Project - $35,000. Mona McElderry, a member of the 504 Compliance Committee, stated she had spent the last five months rolling all over Iowa City. She said the rest - rooms that are currently at Upper City.Park are too narrow for anyone in a wheelchair. This request is for materials to erect a handicapped accessible restroom in Upper City Park. The City would construct the restroom. ,2/79 Committee an Conmunit, Needs October 2, 1984 Page 5 The building would be placed near the swimming pool. McElderry said that next year the 504 Compliance Committee would like to see an elevator in- stalled in the Civic Center to make it handicapped accessible. Transportation Van (Handicare) - $13,350. Ann Riley said that currently Handicare is located in Coralville. She stated that in the next six to nine months the agency will be housed in Iowa City. She stated a van is needed since the SEATS vans are not always available at the times Handicare needs one. Becker asked if they could start by renting a van. Parden said that Handi- care needs a lift and this would be the difficulty with renting a van. Ralston Creek Park - $80,000. Moen stated that the Planning and Zoning Commission submitted this request. Lauria asked the location of this proposed park. Hencin stated that the park would be located on land near the corner of Burlington and Gilbert Streets, east of the apartments constructed by Jim Clark. Lauria requested that more information be obtained. School House Park - $110,000. Moen stated this was another request submitted by the Planning and Zoning Commission. Patrick asked if this property was still used by the school district; she thought it was part of the district's physical plant. Williams asked if there were parks around there and it was stated that there were two parks in the area. Lauria requested more information. He would like to know the benefits and appropriateness of the project. Minority Committee Whirlpool Request - $4,700. It was stated that the 504 Compliance Committee was not unanimous in making this request. This is not something that the City is required by law to do. She said that many of the handicapped cannot use the Recreation Center's pool. She stated that the pool is just not warm enough. She said the pool is currently heated to 810 and although it can be heated up to 830, this still is not warm enough. If there was a warm water whirlpool, many handi- capped could exercise in the water.. Parden asked where the whirlpool would be located. McElderry stated that it would be placed on the pool deck. Williams asked if the general public would use the whirlpool. McElderry responded that it would be and that she anticipated the need to schedule its use. Williams asked if -the whirlpool at the Ecumenical Towers was private. McElderry stated that the Ecumenical group was concerned about the lack of supervision at this whirlpool. Committee on Communit ^leeds October 2, 1984 Page 6 PUBLIC DISCUSSION/MEMBERS' DISCUSSION: Hencin reminded the group that the meeting at 7:00 p.m. on October 23 was a meeting to discuss the proposals and to set priorities. He stated it was not a time to make a request but it was a good idea for applicants to be there to defend their proposals. Leshtz said he was impressed with the Miller/Orchard neighborhood meeting. He said about one-third of this neighborhood group are classified as elderly. The meeting was adjourned at 9:03 p.m. V MINUTES COMMITTEE ON COMMUNITY NEEDS TUESDAY, OCTOBER 23, 1984 - 7:00 P.M. IOWA CITY PUBLIC LIBRARY - MEETING ROOM A MEMBERS PRESENT: Becker, Cooper, Kubby, Lauria, Leshtz, Parden, Patrick, Smith, Stimnel, Williams MEMBERS ABSENT: Logan GUESTS PRESENT: See attached list STAFF PRESENT: Barnes, Ertz, Fosse, Hencin, Mintle, Nugent, Moen, Johnston RECOMMENDATIONS TO CITY COUNCIL: The Committee on Community Needs recommends allocation of the anticipated $736,000 in 1985 CDBG funds to the following projects or activities: I 1. $2,500 to the Elderly Services Agency's proposal for Housing Modifica- tions for Low/Moderate Income Frail Elderly. 2. $15,000 to Shared Housing with the stipulation that a contract with a service agency be signed by April 1, 1985. 3. $180,000 to Housing Rehabilitation and Weatherization. 4. $3,000 to the North Market Square Handicapped Play Area. 5. $3,500 for Improved Handicapped Accessibility to Mark IV/Willowcreek Neighborhood Center. i 6. $60,000 for Miller/Orchard Neighborhood Park Acquisition with the stipulation that the City, at a minimum, is to acquire options on the land by June 1, 1985. 7. $100,000 for the MECCA Consolidated Services Facility, contingent upon all financing being secured by September 1, 1985. B. $13,350 to the Handicare Transportation Van with the stipulation that Handicare relocate in Iowa City by April 1, 1985. 9. $2,270 to the Iowa City Women's Transit Authority contingent upon the CDBG eligibility of the request and upon operation by September 1, 1985. 10. $23,200 to Creekside NIA Sidewalks. 11. $100,000 to the Mid -Eastern Iowa Community Mental Health Center Community Support Services Addition with -the stipulation that the funds be used to purchase only the piece of property identified in the proposal. 12. $100,000 for the Goodwill Industries Renovation. 13. $108,009 for General Program Administration. 14. $25,171 for a Contingency Fund. o2/ 7 MINUTES COMMITTEE ON COMMUNI'li NEEDS OCTOBER 23, 1984 PAGE 2 CALL TO ORDER: Lauria called the meeting to order at 7:05 p.m. PUBLIC/MEMBER/STAFF DISCUSSION: Lauria asked the Committee if there were any questions about the Program Division Statement. Following discussion of the purpose of the document, Patrick moved that the Program Division Statement be approved. Becker seconded the motion. Motion carried unanimously lb -0. Hencin said that Monica Moen has been organizing the agendas/minutes for this Committee since Marianne Milkman has begun working in the urban planning division. Mary Nugent, a new member to the CDBG division staff, will be the liaison for CCN. Leshtz seconded the motion. On behalf of the Committee, Patrick moved that a resolution be made thanking Marianne for all her work on this Cbnmittee. Lauria thanked Marianne for the fine job she has done. Hencin passed out a letter from John Balmer, Chairman of the Charter Review Committee, which requested comments on the current City Charter. Hencin reminded CCN members of the probable cut in the 1985 CDBG allocation and. the need to keep this in mind when allocating the funds. The exact amount of the cut will not be known until after January 1, 1985. A maximum of five percent or somewhere around $30,000 is anticipated. Williams wanted the minutes to reflect the inconsistency of attendance of the Housing Commission's liaison. He requested that this situation be reviewed and that another representative be considered to represent the Housing Commission. DISCUSSION AND RECOMMENDATIONS FOR 1985 CDBG FUNDING: Lauria explained the process the Committee follows in allocating funds. He suggested that since 25 proposals needed to be reviewed, that discussion on each application be limited to five minutes. Miller/Orchard Neighborhood Park Acquisition. Lauria recommended that the Miller/Orchard Neighborhood Park Acquisition not be considered as he was under the impression that CCN would reallocate funds from the Congregate Housing Project to the park project if Congregate Housing had not made substantial progress by January 1, 1985. Hencin asked the status of the park if there is a commitment for Congregate Housing funds. He stated if Congre- gate Housing gets moving by January 1, then no additional funds would have been allocated toward the park project. Mr. Trunmel, a Miller/Orchard resident, objected that the Miller/Orchard Neighborhood Park proposal was being used to spur something else on. He stated he felt the Miller/Orchard proposal should stand on its own feet. Lauria withdrew his recommendation. a/79 MINUTES COMMITTEE ON COMMUNITY NEEDS OCTOBER 23, 1984 PAGE 3 This request received a total of 25 points; six CCN representatives ranked it as high priority, three ranked it as medium priority, and one ranked it low. Becker recommended that a contingency be placed on this request that an option to buy or acquisition be in writing by June 1, 1985, or the funds revert back to CCN. City Park Accessibility Project. Smith asked if the City considered this a priority and if this project would be completed without CDBG assistance. Mintle said that the accessible restroom must be built by October, 1986, or federal funding received by the City is in jeopardy. Hencin stated this project may either be funded with CDBG funds or the City would have to identify another source. The vote was two ranking it high, four ranking it medium, and four ranking it low for a total of 18 points. Community Support Services Addition (Mid -Eastern Iowa Community Mental Health Center). Lauria stated everyone had received a letter regarding the amendments to the project proposal. The vote was two ranking it high, five ranking it medium, and three ranking it low priority for a total of 19 points. A contingency was placed on the request to stipulate that the money is to be used to purchase only the piece of property identified in this proposal and if this property cannot be purchased, then the money reverts back to CCN. Consolidated Human Services Facility (United Way). Leshtz stated his concerns as to the impersonal atmosphere a consolidated facility could generate. He referred to observations made at the Linn County consolidated facility. Smith said it would be nice if an individual seeking the services did not have to run all over town but rather, could go to a centralized building. Lauria pointed out that only four of the groups expected to be saredallfacility within a fewcated blocksiofthe eachuyyothergareas presently. that theother agencies�d Parden is not optimistic that there will be enough room for each agency in the building being considered. Patrick said she thinks it is an appropriate concept and she can see a great advantage with the agencies sharing ideas and working together. Two ranked the project as a high priority, one regarded it a medium priority and seven ranked it a low priority. The proposal received 15 points. Consolidated Services Facility (MECCA). Hencin stated that MECCA presently serves only men but will be able to serve women also if a consolidated, expanded facility were constructed. Stimnel said he would like to see more detoxification services as the County is spending a great deal of money sending people to Cedar Rapids, Mt. Pleasant and Independence. Smith said this facility serves a lot of people. The vote was five: high priority, four: medium and one: low priority, for a total of 24 points. x/79 MINUTES COMMITTEE ON COMMUNII. NEEDS OCTOBER 23, 1984 PAGE 4 Creative Arts Troupe. Leshtz said this would be an expansion of the SPI Program, an award winning project. Williams stated he is concerned that more money is proposed for salaries than for the services. He asked if they presently have a staff. Smith asked if they would continue to request funding from CCN year after year or is this a one year program. Ertz responded that admission fees would defray some future costs. The vote was five giving it a medium ranking and five ranking it low for a total of*15 points. Creekside NIA Sidewalk Project. Parden asked if this Committee was committed to this proposal as part of a three year project. Lauria stated that CCN did plan for this but the Committee was not personally committed to it. Stimmel reminded the Committee that 1984 funds had been allocated to this project but that they had to be cut as a result of the 1984 entitlement allocation cutback. The vote was four high priority, three medium, and three low priority for a total of 21 points. Goodwill Industries Renovation. Representatives from Goodwill stated that they could phase the project and are requesting assistance for Phase I. The vote was three high priority, two medium priority, four low priority. Becker abstained. The total came to 18.9 points. Housing Modifications for Low/Moderate-Income Frail Elderly (Elderly Serv- ices Agency). Lauria said this program was funded last year and that it was a highly successful program. Kubby agreed. The vote was ten high priority rankings for a total of 30 points. Housing Rehabilitation and Weatherization. Smith asked how much was used last year. Hencin said this is the same amount that was requested last year and that all of the funds allocated last year were committed. Barnes stated that eight people are on a waiting list and that about $14,000 per household is spent. The vote was nine high priority, and one medium priority for a total of 29 points. Improved Handicapped Accessibility to Mark IV/Willowcreek Neighborhood Center. Williams asked if the complex owner would fund the improvements himself. It was said that the owner will continue to provide a rent free site for the Center. Smith said she understood only one handicapped person presently uses the facility. It was stated that there are currently 30 handicapped individuals in the complex. Patrick said that the owner is not obligated to redo this area. The vote was seven high rankings, two medium rankings, one low ranking for a total point value of 26. Iowa City Women's Transit Authority. Williams asked how many people have guaranteed that they will provide vehicles. Parden said she believes that the present hold-up involves the resolution of insurance problems associated with the people driving the vans. C�2_/79 MINUTES COMMITTEE ON COMMUNIli NEEDS OCTOBER 23, 1984 PAGE 5 Williams asked if this program would be operated year-round or just when the University was in session. Kubby said she assumes it would be in operation year-round. Hencin stated that the money requested is for activities which are not all clear-cut CDBG eligible, such as the purchase of file cabinets, installation of phone lines, and the issue of limiting the service to one gender only. The vote was four high priority, four medium priority and two low priority for a total point value of 22. Longfellow Playground Equipment. Williams asked why the PTA wanted the play- ground equipment if the school would not commit to maintaining the equipment. Patrick said this request is for playground equipment for younger children to play on. She stated that presently the equipment that is there is usable for only the older children. Parden reviewed portions of the Parks 8 Recreation Department's budget. She felt the Parks 8 Recreation Commission should start to put some of their money into parks. Patrick stated that the public should attend the Parks and Recreation meetings and make requests known to them. The vote went one high prioroity, five medium priority, four low priority for a total of 17 points. Miller/Orchard Park Development. Stimmel said he felt that this proposal should be funded by the Parks and Recreation Commission. He also felt that it is unlikely that the park will be developed this year and that it would not be sensible to tie up COBB funds. Cooper said if the neighborhood doesn't have a park there is no need for money to develop it as of yet. Lauria said if 1985 CDBG monies are not allocated for the project, the proposal can be submitted for '86 dollars. He would like to have it made known that CCN considers this an important project. One person ranked it high, three people ranked it medium and five people gave it a low ranking. Williams abstained. The total came to 15.6 points. Minority Committee Request. Cooper referred to the health risks involved with whirlpools. Mona McElderry stated that 75-80 people are in Systems homes and there are others in the community that would benefit by this, proposal. She said that most likely someone from Visiting Nurses or another companion would assist those using the whirlpool. The vote went four medium and six low priority for a total of 14 points. North Market Square Handicapped Play Area. Or. William Dull, Horace Mann PTO President, stated the group considered it desirable to have equipment for handicapped people. He stated there are five Systems homes around the area and that handicapped children do attend Horace Mann School. He stated that the Horace Mann PTO has already raised $2,000 for this project. The vote was eight high rankings and two medium rankings for a total of 28 points. 02_179 MINUTES COMMITTEE ON COMMUNITY NEEDS OCTOBER 23, 1984 PAGE 6 Property Acquisition and Clearance. Parden said she feels the City should buy creek land as it becomes available. Stimnel agreed and added that the Ralston Creek project should be finished. The vote was two high ratings, three medium ratings and five 'low ratings for a total of 17'points. Ralston Creek Improvements-Creekside. Stimnel again reiterated his concerns about Ralston Creek and how he would like to see the targeted areas along Ralston Creek finished. Parden stated that this could be a real advantage instead of a disadvantage. Williams said he feels it is time the City accepts its responsibilities. The vote was four high rankings, one medium ranking and five low rankings for a total vote of 19. Ralston Creek Park. Kubby said the people who would benefit from this are those who do have alternative recreation opportunities elsewhere. Lauria said it would be pleasant to have green space in this area. The vote was one high priority and nine low priority votes for a total of 12 points. School House Park. Patrick feels that the school district and the Parks and Recreation Committee should negotiate on this item. Becker stated that she feels this high traffic area is not advantageous for a park. Horowitz explained that this came to the attention of the Planning and Zoning Commission last spring. She stated that P&Z would work with the Historic Preservation Commission when preparing plans for the school. building. She stated there is just no other space to acquire a park in this neighborhood. The vote was ten low priority rankings for a total of 10 points. Shared Housing. Kubby stated she feels this is an important project and it should be given a chance to work; consequently, she would like to see the support continued. Williams stated he would like.an April 1, 1985 deadline to contract with a private agency included in the recommendation. Nine gave it a high rating and one gave it a medium rating for a total of 29 points. Spruce Street Storm Sewer Project. Stinmel said he feels this is a very needed project, but it should be completed with City funds and not CDBG dollars. Smith said the inadequate storm sewer condition is due to develop- ment of the neighborhood and the City should handle these inadequacies. The vote was one medium ranking and nine low rankings for a total of 11 points. Transportation Van (Handicare). Parden asked if a vehicle can be purchased under the guidelines for CDBG funding. Hencin said normally this is not an eligible activity but that HUD did allow this type of purchase last year. Hencin suggested, and the Committee approved, the contingency that the monies will be allocated upon Handicare's move to Iowa City by April of 1985. Five gave it a high ranking, four gave it a medium ranking and one gave it a low ranking for a total of 24 points. General Program Administration. The vote was ten high priority votes for a total of 30 points. Lauria suggested that a five minute break be taken at 8:55 p.m. c� / 79 MINUTES COMMITTEE ON COMMUNITY NtEDS OCTOBER 23, 1984 PAGE 7 Meeting called back to order at 9:10 p.m. Nugent identified the final rank for each project Tied projects were noted. Williams moved that $108,009 be funded for general program administration. Parden seconded the motion. The motion carried unanimously 10-0. Patrick moved that $2,500 be provided for the Housing Modifications for Low/Moderate-Income Frail Elderly (Elderly Services Agency) proposal. Becker seconded the motion. The motion carried unanimously 10-0. The Commission unanimously approved an allocation of $15,000 for the Shared Housing Program. Stimmel moved that $150,000 be provided for the Housing Rehabilitation and Weatherization Program. Williams seconded the motion. The vote was 5-5 and the motion failed. Parden stated she objected to remodeling houses for $14,000-515,000. Barnes replied that this is not for interior design projects but rather to install major systems, to undertake major rehabilitation and to rectify code violations. Hencin said they have funded nine houses last year and they have a current waiting list of eight individuals. Barnes stated that this benefits the whole neighborhood, eliminates blight and may encourage others in the neighborhood to fix their places up. Smith moved that the Housing Rehabilita- tion and Weatherization Program be funded for $180,000 as requested. Becker seconded the motion. The motion carried 8-2. Stimmel moved that the North Market Square Handicapped Play Area be funded for 19,000 rather than the $3,000 requested. Motion died for lack of a second. Smith then moved that $3,000 be allocated for the North Market Square Handicapped Play Area. Leshtz seconded the motion. The motion carried 9-1. Williams moved that $2,000 be allocated for the Improved Handicapped Accessi- bility to Mark IV/Willowcreek Neighborhood Center proposal. Stimmel seconded the motion. The vote was 4-5 and the motion failed. Cooper asked if this would be funded by another agency. Williams stated he would like the owner to kick some money in. Parden moved that $3,500 be allocated for the Improved Handicapped Accessibility to Mark IV/Willowcreek. Neighborhood Center project. Kubby seconded the motion. The motion carried 7-1. Smith moved that the Miller/Orchard Neighborhood Park Acquisition be funded for $60,000 with a contingency placed on it that an option to buy or acquisi- tion be obtained in writing by June 1, 1985, or the funds will revert back to CCN. Kubby seconded the motion. The motion carried 1070. Leshtz moved that $100,000 be allocated for the Consolidated Services Facility (MECCA) with the contingency that they have until September 1, 1985 to obtain all of the necessary funds to show that the project is moving or that all of the financing is secure. Stimmel seconded the motion. The motion carried 9-1. o217,9 MINUTES COMMITTEE ON COMMUNITY NEEDS OCTOBER 23, 1984 PAGE 8 Parden moved that $13,350 be allocated to the Handicare Transportation Van provided that the agency move to Iowa City by April 1, 1985. Williams seconded the motion. The motion carried. Stimmel moved that the Iowa City Women's Transit Authority be allocated $2,270 contingent upon obtaining additional funding by September 1, 1985 and upon the eligibility of using CDBG funds for file cabinets and phone lines. Kubby seconded the motion. The motion carried 8-2. Smith moved that $23,200 be allocated to the Creekside NIA Sidewalk Project for sidewalk construction and repair on 7th Avenue Court and Muscatine Avenue. Williams seconded the motion. The motion carried 10-0. Patrick moved that $100,000 be given to the Community Support Services Addition (Mid -Eastern Iowa Community Mental Health Center), contingent upon that this proposal is tied to the piece of property adjacent to the Mental Health Center at 507 East College Street. Williams seconded the motion. The motion carried. Smith moved that $100,000 be given for the Goodwill Industries Renovation. If unencumbered funds from Congregate Housing are returned to CCN after January 1, 1985, the $60,000 earmarked for Miller/Orchard Park from this source will be redirected to Goodwill. If $60,000 doesn't come back from Congregate Housing, the Committee will determine at the January meeting how the funds allocated for Goodwill will be used. Leshtz seconded the motion. The motion carried with one abstention. Lauria stated that it was important to have a contingency fund. Parden moved that $50,000 be put into the contingency fund. Kubby seconded the motion. The motion carried 10-0. Stimmel offered a friendly amendment to the motion. He asked that the list of proposals received be used to determine the priority of any funds uncommitted by January. Other considerations will be considered but this list will be considered first for funding. The motion carried 10-0. Parden said that the City Council will conduct a public hearing on November 6 to hear comnents regarding requests for CDBG funds. She stated she felt someone should be there to represent CCN. Lauria recommended that the Committee be at the informal meeting with the Council on November 5th. The meeting adjourned at 10:25 p.m. a/ *7? CCN MEETING OCTOBER 23, 1984 IOWA CITY PUBLIC LIBRARY - ROOM A NAME l �I PI�cCCoJh�v� /�c�G SSG 0 C. AFFILIATION ADDRESS 3Sv-YYaG aoA,eo o e D/,p,CG77.'2 S t,)4�LQ-n- Al �CCOCr 5�7 it -2 Col�f2 !� WA,, sf �7Cem 17/a Si"3�°auc„r�¢ 33z�6o37 PHONE NO. 3S6 -cioc 3�r6-4.2i� 33'3 - wia 338-qll� �g-LS2d 3 3z -9�s 3SG-s/yy so+ Co7,rneL.etae� ,3,ra., I�,,...,�,�.Dti. 3Sv-YYaG zc.:71.�� t,)4�LQ-n- Al aw, R, W,�oS2, Col�f2 338-iSS� �7Cem 17/a Si"3�°auc„r�¢ 33z�6o37 -1 / . ,ize a4 e -j 3 %3 3 6 b (,��aZnxc,..wJ,fh.dc.s /S07L�eura,9dl/G� .�S/-Po�3 Ozl 79 CCN MEETING OCTOBER 23, 1984 7:00 Pm IOWA CITY PUBLIC LIBRARY - ROOM A NAME AFFILIATION ADDRESS PHONE NO. ' �, ��i �. ,l�Aarr /J�., c•3D /vat .aGo«. �...$ �, �3F- s�i9y i MECCA /9o/ S R+u:•esroeSt, i+l �{3S7 i /3�G (�G^y G✓..C��.uo�C 25-30 / trkll 461. 3S�/-.2b�'� '��Lc.C.�.....Ja.al+--v �i•.Lr..'�n.....� P7e sie tC�.-..+-wJ 3 s� �—//o/ mXeoa, - /70/ S. �r�esu�c f 3s/ • yJs7 7 .7elwa. ArY-%ii Sr 0.'� E. C s,r jF 8 J� 3SbS�/5 ?/o S411�I•�c�rTM4v� L,on��llow P14.4A, %V, Roo' Jgki St. 333-1slo 02179 MINUTES IOWA CITY AIRPORT COMMISSION OCTOBER 25, 1984 IOWA CITY CIVIC CENTER MEMBERS PRESENT: Schmeiser, Tiffany, Saeugling, George, Lewis STAFF PRESENT: Zehr, Brown GUESTS PRESENT: L. Baker, W. Overman, D. Wilder, D. Houston, E. Salmon, B. Byers, D. Knowling Meeting was called to order at 7:35 p.m. The minutes of the September 13 and 26, 1984, meetings were approved as read. Zehr presented the October 1984 bills. Zehr explained that the Airport should receive the IDOT 50 percent reimbursement money for the beacon replacement within six weeks; sewer expenses included removing a section of the highway to replace a deteriorated sewer pipe; and the total expenses for the threshold relocation project were close to the previously projected costs. The bills were approved for payment as presented. MEREDITH ORGANIZATION PROPOSAL: Airport Commission members received a letter from Jim Ellison requesting four months additional time to complete the proposal for use of airport property. Moved by George, seconded by Lewis, to allow the Meredith organization an additional four months to complete their proposal with no additional monetary consideration for the extension. Motion passed unanimously. AUTOHAUS PROPOSAL: Zehr reported that the rezoning - requested was approved by Planning & Zoning and forwarded to City Council. The City Council has set a public hearing for the rezoning request on November 6, 1984. Schmeiser said he has informed Autohaus about the public hearing date. AIRPORT COMPLIANCE PROJECT: The Airport Commission reviewed the tentative improvement schedule, a time table for developing plans and specs for the culvert and runway. Zehr noted the final completion date is August 1, 1984. Zehr said the engineering agreement with the Howard R. Green Company is currently being reviewed by the City Legal, Public Works, and Planning departments. The Airport Commission should be able to enter into an agree- ment with the Howard R. Green Company at the November 8 Airport Commission meeting. In response to Tiffany, Zehr said expenditures for work done by the Howard R. Green Company is not to exceed $100,000. The total project is budgeted at $800,000. Overman explained that the Howard R. Green Company will submit detailed billings monthly. Overman noted that the cost of land acquisition may be eligible for up to 90 percent reimbursement from the FAA. Zehr said that there are no guarantees or assurances from the FAA for that reimbursement. SELF -SERVICING STANDARDS: T he revised draft of the self -servicing standards ncorporates input from the FAA and underground storage tank considerations. Airport Commission members commented on the self -servicing standards. Tiffany said the FAA felt the inclusion of gallon limitations was too restrictive. In response to George, Overman explained that high intensity radar regulations (III.N.) are for safety purposes. Tiffany noted that land a / &,?0 MINUTES IOWA CITY AIRPORT COMMISSION OCTOBER 25, 1984 PAGE 2 needs to be leased for an underground storage facility for fuel truck parking. Houston emphasized that the self -servicing standards need to be applied to everyone uniformally. He also said that standards would be too restrictive due to the Uniform Code provisions. Zehr said the Fire Marshal or Airport Director can designate fuel truck parking areas. Zehr said that Sections III.C.1., 2., and 4. and III.A. may not be applica- ble to the Iowa City Airport. Tiffany said VII may not be applicable either. Schmeiser said that standards should be customized to the Iowa City Airport and the Commission should seek further input from the FAA. The Airport Commission agreed to discuss the standards again at the November 8th meeting. HLM P.C. PROPOSED CORPORATE HANGAR: Brown explained that the Commission does not have a final HLM, P.C. Tease proposal for the scheduled public hearing. All terms to the agreement had not been reached. The meeting's agenda was amended this afternoon when it was apparent that the proposal would not be finalized. Brown noted that when it is impossible or impracti- cal to give notice of an agenda change within 24 hours, that it be provided for as soon as it reasonably possible. Brown advised the Commission to pass a resolution resetting the public hearing for November 8. Moved by George, seconded by Tiffany, to reset the public hearing on the proposed corporate hangar lease with HLM, P.C. Motion passed unanimously. Dick Wilder reviewed the site plans; floor plans of the hangar, office space and garage; wiring plans; and detail sheet of the proposed corporate hangar. Commission members discussed the location of the fuel farm. Zehr recommended locating all fuel farms in one area. Wilder said he is currently working on the heating and air conditioning plans for the proposed hangar. Schmeiser inquired about the responsibility for consultant fees for the corporate hangar project if the agreement is not reached with HLM, P.C. Schmeiser said he will be meeting with B. Byers on Wednesday, October 31, to discuss the corporate hangar lease proposal. Commission members agreed to hold up the corporate hangar bid letting until after Wednesday's meeting. FY86 BUDGET: Zehr noted the changes and additions in the FY86 budget proposal, including a $45,000 increase for the airport terminal ramp expansion, $4,000 increase in gas and electricity, $5,000 increase in professional services, and $4,000 increase in vehicle replacement. George and Lewis volunteered to serve on the subcommittee to review the budget and attend the January City Council budget hearings. CHAIRPERSONS' REPORT: Schmeiser stated that the Joint Johnson County/Iowa City oning r mance has had two public hearings by the Johnson County Board of Supervisors and the Iowa City Council. The Johnson County Board of Supervisors and City Council have given unanimous support for the ordinance. The new ordinance will place the same restrictive uses, as used in the Iowa City Zoning Ordinance, on the clear zones which presently are not in Iowa City. 02/ep1� MINUTES IOWA CITY AIRPORT COMMISSION OCTOBER 25, 1984 PAGE 3 Schmeiser said the City Council denied approval of the R -Plaza LSNRD applica- tion. Schmeiser proposed to the City Council that priority areas be estab- lished in the clear zone. The City Council agreed that a policy should be developed within 30 days with input from City staff to the Howard R. Green Company. Saeugling recommended contacting landowners that will be affected by the policy. Schmeiser and Saeugling volunteered to work on development of that policy. PUBLIC INFORMATION: Zehr announced that the Airport Improvement Program Conference will be held Friday, November 9, in Overland Park, Kansas. Commission members should contact Zehr if interested in attending. Next Commission meeting will be held November 8, 1984. Meeting adjourned at 9:25 p.m. /tfd