HomeMy WebLinkAbout1984-12-04 Info PacketCITY OF IOW;' CITY
CHIC CENTER 410 E. WASHNGTON ST. IOWA
CITY, IOWA 52240 (319)356-500C)
November 21, 1984
Charter Review Commission
Civic Center
410 E. Washington St.
Iowa City, Iowa 52240
Attn: Mr. John R. Balmer, Chairperson
i Charter Review Commission
Dear Charter Review Commission Members:
It is my understanding that you have reviewed the process for nomination
and election of City Council members and are considering whether it
i would be desirable to elect district Council members by district.
I The original Charter Commission very carefully constructed the charter
so that there would be a balance between City-wide representation and
neighborhood interests. This system has functioned well since the
inception of the charter. It has provided a broad spectrum of community
interests together with a diversity of opinions on the City Council. The
City Council has been responsive to area interests partly as a result of
the district nomination process.
As the system is working well and serves the purpose for which it was
originally crafted by the Charter Commission, I believe it would be
unwise to change the system. There just does not seem to be any reason
for fixing something that is not broken.
The system is serving the City effectively and I fully expect it will
continue to do so in the future. Your support of the existing nomina-
tion and election system for City Council members will be appreciated.
Sincerely yours,
John McDonald
Mayor
/sp
073/.2-
City of Iowa City -
MEMORANDUM
Date: November 26, 1984
To: City Council
From: City Manager 1—'_
Re: Civic Center Expansion
Some weeks ago the City Manager met with members of the Unitarian Univer-
salist Society to discuss the proposed preliminary plans for expansion of the
Civic Center. The members were exceedingly concerned about the adverse impact
which the proposed plans would have upon the Unitarian building. Based on the
discussion it was agreed that the Society would appoint three members of the
group who would work with the staff coordinating committee to develop revised
plans which would minimize any adverse impact upon the Unitarian building and
also meet City functional and financial needs. The Unitarian representatives
and the staff committee jointly will develop some revised alternatives for
City Council consideration.
Neumann/Monson Architects have completed their responsibilities under the
earlier planning contract. Therefore I plan to have Neumann/Monson work with
us on an hourly basis. If the Council has no objection to this plan, this
joint effort will proceed so that revised suggestions are available for the
City Council at the earliest possible opportunity.
/sp
cc: Fritz Hudson
Staff Committee
073/3
City of Iowa City
MEMORANDUM
DATE: November 30, 1984
TO: City Council //
FROM: City Manager/v �'�-� /
RE: Survey of University Communities
Enclosed is a survey of university communities prepared by the City of
Newark, Delaware, in cooperation with the National League of Cities.
Iowa City participated in the survey and in several instances I have
inserted the Iowa City figures in the narrative. I am sure you will
find the results interesting.
a3�s�
TOWN AND/ VERSUS GOWN
ASURVEY OF UNIVERSITY COMMUNITIES
CITY OF NEWARK,DELAWARE
WILLIAM M. REDD JR. MAYOR
ROY H.LOPATA,PLANNING DIRECTOR
DIANNE W.CASEY,ASSOCIATE PLANNER
OCTOBER,1984
City of Newark
Delaware
CITY A N I
Mayor: William M. Redd, Jr.
Council: John R. Suchanec
Louise Brothers
Betty L. Hutchinson
Orville A. Clark
Ronald L. Gardner
Olan R. Thomas
City Manager: Peter S. Marshall
This report was prepared by:
William M. Redd, Jr., Mayor
Roy H. Lopata, Planning Director
Dianne W. Casey, Associate Planner
with the assistance of:
Nary Poster Conway, Newark Planning Secretary
Nancy Mintor, National League of Cities
. - 1
Page
I. Foreword
Police
l
Table I.
Responding Cities
3-4
II. Demographics
of the Sample Cities
5
Table II.
Demographic Profiles
5-7
III. Municipal
Services and Revenues
8
Table III.
A. Fair Share Payments
8-9
Table III.
B. Local Revenue Sources
11
Table III.
C. Percent of Revenue from Individual
12
VIII.
Sources
23
Table III.
D. Percent of Cities Whose States
13
Recognize Problems Associated
With Universities
IV.
Police
15
Table IV. Police Force: Size G Cost
15
V.
Public Transit
16
Table V. Public Transit, Univ. Transit, Cooperation
16
VI.
Economic Development
18
Table VI. Economic Development
18
VII.
Major Town/Gown Problems
20
Table VII. Major Town/Gown Problems
20
VIII.
Summary
23
Table VIII. Relations Good or Improving
23
a.3/�1
1.41093.7:s'tTAI
Historically, the problems of urban America have generated
considerable attention, but little material has been gathered
concerning the specific issues associated with university commu—
nities. In order to gather such material and begin developing
a university and college town information network, the City
of Newark, Delaware in 1979, in conjunction with the National
League of Cities, conducted a survey of university communities
across the United States. Questionnaires were sent to 81 cities
and in 1980 a report was published which summarized the responses
of the 40 cities that returned the forms.
This year, in order to further expand the 1979 data base,
the City of Newark, again with the assistance of the National
League of Cities, conducted a follow-up survey. In this case,
139 cities were sent a somewhat revised and.expanded survey,
and 56 cities replied (a 408 response).
The 1984 survey results which follow make it possible
to ascertain trends in university/municipal relations over
the five year period since the last survey.
This year's sample included all cities that had responded
to our 1979 survey, other cities associated with the University
Communities Caucus of the National League of Cities, and several
additional communities chosen to provide geographical balance.
1
0?3/�1
Very large cities were not included because, while they often
include many colleges and universities, their politics, history
and development are clearly less dependent or related to these
institutions than are those of smaller localities.
This report of our 1984 survey will include information
concerning the following:
1. A demographic profile of the cities surveyed.
2. Services provided by municipalities and how they
are financed.
3. Major municipal revenue sources.
4. Police expenditures and size of force.
5. Problems associated with university presence.
6. Successful joint university/city ventures.
While our survey sample size remains small, we believe that
the questionnaire responses provide an excellent, albeit impression-
istic, overview of the current state of municipal -university
relations.
2
a3/�4
a3/�-
Table
I - Responding Cities
City
Univ,
Ponu.
1.
Albion, Michigan
Albion College
11,059
2.
Amherst, Mass.
U. Mass./Amherst
33,210
3.
Annapolis, Md.
St. John's University
37,127
U.S. Naval Academy
4.
Austin, Texas
Univ. of Texas at Austin
396,440
5
Blacksburg, Virginia
Virginia Tech
30,638
6.
Billings, Montana
Eastern Montana College
67,000
7.
Boca Raton, Florida
Florida Atlantic Univ.
59,168
8.
Boone, North Carolina
Appalachian State Univ.
13,600
9.
Bowling Green, Ohio
Bowling Green St. Univ.
25,855
10.
Bozeman, Montana
Montana State Univ.
22,727
11.
Cape Girardeau, Mo.
S.E. Missouri State Univ.
37,378
12.
Carbondale, Illinois
S. Illinois Univ. - Carbondale
26,414
13.
Charlottesville, Va.
University of Virginia
40,000
14.
Columbia, Missouri
Univ. of Missouri, Columbia
63,305
15.
Coral Gables, Florida
University of Miami
53,000
16.
Deland, Florida
Stetson University
18,000
Daytona Beach Community College
17.
Duluth, Minnesota
Univ. of Minn., Duluth
92,811
18.
Durango, Colorado
Fort Lewis College
14,967
19.
East Lansing, Michigan
Michigan State University
48,000
20.
Evanston, Illinois
Northwestern University
73,706
21:
Fort Collins, Colorado
Colorado State University
78,610
22.
Fresno, California
Calif. Sate Univ. Fresno
264,000
23.
Gainesville, Florida
Univ. of Florida
81,000
24.
Greeley, Colorado
U. of Northern Colorado
55,977
25.
Greensboro, N. Carolina
Univ. of N. Carolina
156,000
North Carolina A. S T.
26.
Greenville, S. Carolina
Greenville Tech
58,242
Bob Jones University
27.
Iowa City, Iowa
University of Iowa
50,508
28.
Irvine, California
Univ. of Calif., Irvine
76,010
29.
Jacksonville, Alabama
Jacksonville St. Univ.
10,000
30.
Lawrence, Kansas
University of Kansas
54,307
31.
Logan, Utah
Utah State University
34,500
32.
Lynchburg, Virginia
Central Va. Commu. College
66,743
Lynchburg College
33.
Mankato, Minnesota
Mankato State University
28,000
34.
Mansfield, Connecticut
University of Connecticut
20,740
35.
Newark, Delaware
Univeristy of Delaware
25,274
36.
New Rochelle, New York
Iona College
72,000
College of New Rochelle
37.
Norfolk, Virginia
Norfolk State Univ.
266,979
Old Dominion Univ.
38.
Northfield, Minnesota
St. Olaf College
13,000
Carleton College
39.
Omaha, Nebraska
Univ. of Nebraska at Omaha
330,075
40.
Orono, Maine
Univ. of Maine at Orono
10,578
a3/�-
41. Pittsburg, Kansas
42. Pocatello, Idaho
43. Pullman, Washington
44. Raleigh, N. Carolina
45. Reno, Nevada
46. River Falls, Wisconsin
47. Riverside, California
48. St. Cloud, Minnesota
49. San Luis Obispo, Ca.
50. Springfield, Missouri
51. State College, Pa.
52. Teaneck, New Jersey
53. Tempe, Arizona
54. Tucson, Arizona
55. Wake Forest, N. Carolina
56. Yellow Springs, Ohio
Pittsburg State Univ.
19,706
Idaho State University
46,494
Washington State Univ.
23,000
N. Carolina St. Univ.
172,198
Univ. of Nevada, Reno
110,100
Univ. of Wisconsin at River
15,000
Falls
Univ. of Calif., Riverside
179,709
St. Cloud State University
42,566
Ca. Polytechnic St. Univ.
36,420
University of Missouri
133,000
Pa. State University
37,274
Fairleigh Dickinson Univ.
39,007
Arizona State Univ.
140,000
Univ. of Arizona
'369,780
S.E. Baptist Theological
4,000
Seminary
Antioch College
4,077
a.7
II.
Demographics of
the SampIp CitjPA
'
Officials and
staffs of university
communities may
find
it helpful to
compare their cities with others of similar
size
in the survey.
To facilitate such comparisons, cities
were
grouped in the
following four population categories:
under
25,000; 2500
to 49,999; 50,000 to 99,000; and over 100,000.
Profiles
of the responding cities follow:
Table II - Demographic Profiles
Cities with less than 29,000
Cities
Population
in Sample
14
Average
Population
14,318
Average
i of students
7,664
Average
1 of students in Dorms
3,297
Average
Dwelling Units
4,269
Average
Single Family Units
2,897
Average
Multi -family Units
1,481
Vacancy
Rate
4.788
Per Cent Rental Units
25.329
Cities with 25.000 - 49,999 Population
Cities in Sample
16
Average
Population
33,187
Average
t of Students
15,708
Average
4 of Students in Dorms
6,296
Average
Dwelling Units
11,926
Average
Single-family Units
7,096
Average
Multi -family Units
4,570
Vacancy
Rate
3.92%
Per Cent Rental 47.149
5 0?31fz
Cities with 50,000 - 99.999 PoRulation
Cities in Sample 15
Average Population 66,826
Average # of Students 15,844
Average # of Students in Dorms 3,976
Average Dwelling Units 25,626
Average Single -family Units 15,563
Average Multi-family Units 9,439
Vacancy Rate 4,26%
Per Cent Rental Units 42,5% S G - S Z.$ %,p
cities
Cities
over 100.000 Poput-tion
in Sample
11
Average
Population
247,698
Average
# of Students
24,589
Average
# of Students in Dorms
4,759
Average
Dwelling Units
71,239
Average
Single-family Units
37,643
Average
i
Multi -family Units
34,000
Vacancy
Rate
7,3%
Percent
Rental Units
49.1%
6
All Cities
Cities in Sample 56
Average Population 79,616
Average t of Students 15,478
Average t of Students in Dorms 4,623
Average Dwelling Units 25,332
Average Single-family Units 14,315
Average Multi -family Units 10,883
Vacancy Rate 4.9%
Percent Rental Units 40.88
These charts reveal several characteristics of the cities
in our sample:
*The larger the overall population, the smaller the per-
centage of students.
*All three categories of cities of under 100,000 population
had vacancy rates that averaged less than 58; cities
of over 100,000 averaged 7.38.
*In all three categories of over 25,000, the average proportion
of rental units exceeded 408 of the available housing
units; cities of under 25,000 averaged only 25.38.
7
d2lx
III. Municipal &U s -nd R.
nn s
One of the most troublesome university -city issues
stems from the impact of tax-exempt property upon municipal
finances. Furthermore, municipalities are often the sole source
of, or are obligated to provide, services on campus without
any corresponding payment. Table III -A below contains the
responses of the cities surveyed when they were asked to evaluate
whether they received fair payment for the individual municipal
services they provide:
III. -A. FairFair &hate Pn n s
City with loss than S n00 Pei+1a ien
I
SPrv1r.CZ_pXDMj&jjjd Fair Sharp fY s1
Police 71.48 37.58
Fire 78.68 37.58
j Water 64.38 100.08
Sewer 92.98 91.68
Refuse 14.38 100.08
Electric 21.48 100.08
Cities with 25,000 49,999 o pita ion
Services Provid d Fair Share a sl
Police 68.78
OB
Fire 87.58 508
Water 68.78 83.38
Sewer 81.28 75.08
Refuse 25.08 25.08
Electric 31.28 100.08
8
Cities with
Police
50.000 - 99.999
s rvi- s Provided
80.08
Population
Fair Share (Yes)
37.58
Fire
93.08
36.48
Water
60.08
100.08
Sewer
60.08
100.08
Refuse
33.38
100.08
Electric
Cities with
13.39
over 100.000 Population
100.08
Police
Services Provided
81.88
pair Share (Yea)
44.48
Fire
100.08
30.08
Water
81.88
100.08
Sewer
72.78
100.08
Refuse
18.218
100.08
Electric
36.48
Cities
100.0%
Police
All
s rvi- s Providjad
75.08
Fair shay (Yea)
40.68
Fire
89.38
38.58
Water
67.89
96.98
Sewer
76.8
91.68
Refuse
23.28
76.98
Electric
25.08
100.08
In general, the responses to the survey concerning municipal
9
,?3/x
services indicated that for quantitative services (water, refuse,
electric•and sewer), direct payment most often takes place. As
Table III -A shows, most communities indicated that the university
does pay its fair share for these services. Problems arise,
however, with satisfactory cost recovery for the provision
of police and fire protection, which is usually provided on
an as needed basis. Payment is sometimes governed by a mutual
aid agreement which provides for a negotiated annual fee, but
most often the city receives no payment for the services rendered.
Fair share responses indicated the least municipal satisfaction
with this arrangement.
Situations do exist where the absence of monetary reimbursement
for city services causes no problem. For instance, Yellow
Springs, Ohio reportsthat city -supplied services (police,
electric, water, sewer, street maintenance and parks and recreation).
to Antioch College represent a 'fair trade' because city residents
have use of the college facilities (libraries, sports) at no
cost. Boca Raton, Florida, indicated that the city has the
ability to assess the university for franchise and utility
fees, but has chosen not to. The response from Springfield,
Missouri states that, although the university does not pay
for city services, it "creates" economic growth which benefits
the city as a whole. In such cases, a mutually agreeable arrange-
ment for the delivery of city services to a university does
not necessarily depend upon cash payments.
Table III -B (below) indicates the percentage of cities
in each population category that receive revenue from the various
municipal sources. It shows that the municipal property tax
is the revenue source common to all cities surveyed (100%)
followed by utility profits (77.88), sales tax (70.1%) and
state supplement (66.7%). Wage/income tax (8.98) and university
subvention (9.68) were the sources of revenue that were less
common to the surveyed group as a whole. Larger cities (those
with populations over 50,000) utilize special taxation and
licensing (liquor, entertainment, sporting events) more often
than smaller cities, while smaller cities rely to a greater
degree on revenue generated from more conventional sources
-- property, sales and income taxes, utility.profits and state
supplements.
III.B. Local R v ni+n AnUrCeS
Cities
Revenue less than 25,000 50,000 Over All
so,rep 25.000 49,932 29.999 100.000 Citips
Property Tax 100% 100% 100% 100% 100%
Sales Tax 42.9% 64.3% 73.3% 100% 70.1%
Wage Tax 14.38 21.4% . 0 0 8.98
Liquor Tax 14.3% 25.0% 23.1% 36.4% 25.6%
Entertainment Tax 14.3% 62.5% 15.4% 18.2% 13.0%
Sporting Events 14.3% 0 30.8% 27.3% 18.7%
Tax
Utilities 64.3% 85.7% 87.5% 72.7% 77.8%
Univ. Subvent. 7.1% 31.2% 0 0 9.6%
State Supplmt. 57.1% 71.4% 84.6% 54.6% 66.9%
The questionnaire asked cities to indicate what proportion
of their incomes came from each of the principal sources.
11
a.3 /,4-/
Since responses to this inquiry were not uniform or complete
percentages are not additive. For example, Tables III -C and
D indicate that the 42.9% of cities of under 25,000 population
which have a sales tax derive 10.8% of their revenue from this
source. This is not, of course, an average figure for all
cities of less than 25,000 since 57.1% of them have no sales
tax. Since similar conditions prevail throughout the table,
averages for the "All Cities' section would be meaningless
and have not been calculated. In summary, our survey shows
the following results for each population grouping:
III.C. Percent of Reypnue from Individual Sources
Portion of
Cities
Total Revenue
er Fr
Dived om
less than
25.999 T G 50,000
4999.999
Over
100.000
Property Tax
248
25.98 q2-%25.75%
16.9%
Sales Tax
10.8%
20.8% o 1, 21.77%
18.9%
Wage Tax
20.0%
16.0% C > 0%
-
Utilities
41.2%
35.1% /` X020.0%
20.921
Univ. Subvent.
-
1.0% 60/0 0%
-
State Supplmt.
19.4%
12.8% /o -7c 8.6%
9.97%
Cities were asked whether
their states recognized the
existence of special problems
associated with the university's
presence. The
responses, as seen
below, indicated a
greater
recognition of
such problems relative
to small cities
than
in the case of
the larger cities.
12
a3��
Cities
less than 25,000 50,000 over AllCities
75.000 49,912 49,239. 100,000
41.678 46.68 0 27.38 28.98
Some of the associated problems listed included the need for
increased fire protection related to university presence, and
inadequate university compensation for this service as well
as for municipal police service. Traffic and parking problems
were often mentioned, as well as noise and housing problems,.
of those communities reporting special problems (15), the state
has supplied some degree of assistance in 808 of the cases.
To put some of this information in a larger context, we
have compared the data in our survey concerning municipal revenue
with nationwide statistics based on 19,073 cities reported
in the U. S. Department of Commerce's, a - i ti ai abs rac
nf the United St =, 1982-83. For example, cities nationwide
derive 17.88 of total revenue from property taxes. Table III
C. shows a somewhat higher range of figures (24 to 25.98) for.
our surveyed cities with less than 100,000 in population.
Larger cities (over 100,000) indicate 16.98, which is closer
to the U.S. average. Nationwide, sales taxes provide munic-
ipalities with 8.78 of their revenue. University communities
are higher, ranging from 10.88 t6 21.778 for this category.
With regard to utility revenues, the national average of 16.68
of total municipal revenues is considerably lower than that
13
4z51X
IV - Police
The following chart provides information concerning
the average size of local police departments (uniformed personnel),
and average annual police expenditures, for each population
grouping and for all the cities surveyed:
Table IV - Police Porno: Site and cost
City
less
than 25,000 50,000 Over All
25,0.04 49,999 99.999 100.,000 Cition
Avg. Size
Police Force 20.5 72 141 413 145
Avg. Budget 765.7 2163.4 5231 19,800 6100
($1000'x)
As can be seen from Table IV, police size is dependent
on city size, as is police budget. The average number of police ' 0
officers per 1,000 population has increased from 1.48 in 1979yr
to 1.82 in 1984. The Statistical Ahe a , 1982 - 1983 indicates
a nationwide cost per capita of $67.00, while our 1984 survey G
shows a per capita range of $53.48 to $79.94 with an average
figure of $76.62 which is very close to the national average.
Table IV also indicates an average police budget for all dities
surveyed of $6,100,000.
Many of the cities surveyed mentioned that there was co-
operation between the city police and the university security
forces, particularly in providing back-up assistance, in criminal
investigations, and extra crowd and traffic control during
special events. In State College, Pa., the cooperation between
the security/police operations even includes a jointly owned
computer records system.
1a3��
r.
V. public Transit
The chart below outlines the results from the survey
concerning public transportation, including the percentage
of cities within each category that have some form of local
Public transportation, the percentage of cities with university
or college transit systems, and the percentage of cities that
cooperate or work jointly with universities or colleges to
provide local transportation service. In 1979 only 88 reported
that they coordinated or cooperated with local universities
or_colleges concerning public transit, as compared to 548 in
the current survey.
Table V - Public Transi rsi
Y—Transit- ana c oo at
Cities
less than 25,000 50,000 Over All
25.000 49.999 99,999 100.000 Cif4PR
Local Transit 508 93.78 93.06 1008
Available 84.26
University 35.8% 50.06 46.66 45.56 44.56
System
City -University 57.16 62.56 60.06 36.46 54.06
Cooperation
With regard to the availability of local public transportation,
84.26 indicated that some form of local public transportation
was available. Thirty-seven of these cities, or 866 of the
cities with mass transit systems, operate local buses, while
17 cities (406) provide special transportation for the elderly
and handicapped (Dial -A -Ride,, lift buses, etc.). As shown
on the chart above, over 406 of the cities surveyed have on -campus
transportation systems. Not surprisingly, shuttle buses are
the most common form of transportation on campus, accounting
for over 906 of the responses to this question. A number of
16
d131X
cities (10) indicated that the university contracts with the
city or the local transit authority to provide this service.
•1.11 �' •.11'1
The chart below indicates the percentage of cities
within each population grouping and overall that have some
form of joint or cooperative economic development program or
activity with their local college or university. In 1979 only
one of the cities surveyed (Macon, Georgia) specifically indicated
that it had joint town/gown economic development efforts.
The 1984 survey indicates a dramatic change in this
area. This change may be due to the combined effects of back-to-
back recessions on municipal finances and cutbacks in federal
funding on university budgets. When combined with the current
enthusiasm for "high-tech' industries, which naturally engenders
links between cities and universities, these elements lead
to greater cooperation in the field of economic development.
Tahle VI - Economic Development
Cities
less than 25,000 50,000 Over All
25.000 49,999 49.922 100.000 cities
Cities with joint 57.18 50.08 86.78 36.48 57.558
Eco. Dev. Efforts
Many cities report that they have established or are actively
considering various forms of university - municipal research
parks or economic develoment "incubation laboratories,• modeled
primarily on North Carolina's Research Triangle or Stanford's
Industrial - Research Park in Palo, Alto. Other cities have
built jointly -financed sports arenas, utilized university research
data for economic development programs, coordinated small business
recruitment through university auspices, arranged internships
18
a3o,
for university students working in city offices and provided
for the sharing of university information and facilities.
A number of cities reported a variety of joint ventures.
St. Cloud, Minnesota indicated that the city and university
are involved in a small business institute, which provides
counseling services to area small businesses. In Bowling Green,
Ohio a successful litter control program has been jointly undertaken
by the city and the university. Carbondale, Illinois reports
I that capital projects such as street construction and sanitary
sewer extensions represent city/univerisity cooperative efforts.
Cities listed desirable areas of cooperation between city
and university: New Rochelle, New York indicated that the
installation of cable television could be a jointly financed/managed
project; Bowling Green, Ohio would like to offer job-related
university courses to city employees free of charge or at reduced
cost; Irvine, California would like to see a jointly financed/
managed sports complex; and Iowa City, Iowa wants expanded
joint use of existing recreational facilities. A number of
cities expressed the desire for economic development activities
such as research parks and convention centers and a number
of respondents wished to work toward a more equitable arrangement
for payment of city services. It became evident in reviewing
responses to this question that considerable communciation
currently exist between cities and their local universities.
19
�3/�
VII. Major Town/Gown Problems
While universities and colleges generally enhance
the communities in which they are located, their presence also
generates problems not found in other cities. This survey,
therefore, included questions regarding difficulties that municipal-
ities attributed to their local colleges and universities.
In 1979, based on similar questions, 55% of the cities surveyed
reported that student consumption of alcohol resulted in special
local problems, 62% of the communities indicated they had problems
in enforcing occupancy restrictions in student related off -campus
housing, and almost 75% of the city respondents indicated that
automobile parking by students and university personnel led
to parking problems in nearby residential and business areas.
This year we also asked the cities surveyed to comment on problems
related to student use of drugs. The results for 1984 follow:
Table VII - Maior Town/Gown Problems
Cities less 25,000 50,000 Over All
than 25.000 49.999 99.999 100.000 Citipg
Problems with 64.3% 93.7% 73.3% 63.6% 73.7%
Student Drinking
Drugs 28.6% 62.5% 37.3% 9.1% 34.4%
Housing Enforcement. 62.5% 85.7% 50.0% 22.2% 55.1%
Parking 50.0% 93.7% 60.0% 63.6% 66.8%
As this table indicates, university and college towns
still encounter significant problems with student -related drinking,
and with parking associated with the university presence.
The increase in cities reporting problems with alcohol (from
20
a3�f�
55 to 73.78) may or may not actually reflect increases in abuse
of alcohol at a local level. The increase may reflect intensified
nationwide concern about the abuse of alcohol especially as
it relates to drunken driving. Localities may have become
more aware of the need to control the problem in light of the
growing public interest in this area.
Cities consistently report problems with overcrowded housing
but it is interesting to note that the larger the city, the
less significant the impact of students on the local housing
market. Parking also remains a source of difficulty for local
university and college communities. With regard to drug abuse,
the very large cities (over 100,000) do not seem to feel that
such abuse can be linked directly to local institutions of
higher learning.
Other problems mentioned frequently by respondents include
university expansion into residential areas, university purchase
and conversion of taxable to tax-exempt property, fire safety
related to off campus housing, including fraternity and sorority
i
houses, upward market pressure on rental housing caused by
students renting off campus, traffic, university water wells
depleting the local supply, competition of university bookstores,
hotels, etc., with local businesses, and the disposal of hazardous
and solid waste. Several respondents report unique college -
related difficulties: Durango, Colorado, indicates that one
of their biggest problems is bad checks from students at the
end of semesters; Pullman, Washington, notes that campus dormitories
compete with local private apartment owners; Yellow Springs,
21
VIII. Summary
As the 1979 survey indicated, we have again found
that college and university cities and towns have special problems,
coupled with unique opportunities. The growth and expansion
of university facilities, inadequate payment for city services,
overcrowded housing conditions, and noise and related difficulties
associated with the abuse of alcohol, remain serious problems
for many academic communities. On the other hand, the trend
noted in 1979 toward town/gown cooperation in developing effective
�I
mechanisms for solving problems and exploiting common opportunities
appears to have gained momentum. In particular, many communities
have begun to work together in public transit and economic
development. Other specific examples of cooperation include
ambulance service, land use planning, recreation programs,
sewage treatment, and community centers. Relatively good working
relationships are also reported between local police and campus
security forces, and, of course, college towns almost uniformly
report that faculty members participate as members of councils,
commissions and boards. Overall, cities reported good or improving
relations as follows:
Table VIII — Relations Good or Imorovinc
Cities less 25,000 50,000 Over All
than 25.000 49.999 99.999 10.0,000 cities
Good or 57.18 50.08 38.58 54.58 50.08
improving
Obviously, through improved communication and cooperation,
university and college communities can help foster better relations
and develop•mutally beneficial solutions to present difficulties.
23
�3/�
We trust that this survey will contribute to this effort by
strengthening the developing university - college town information
network. Moreover, the University Communities Caucus of the
National League of Cities provides a national forum for the
exchange of ideas, solutions to current problems and the development
of new opportunities for improving town/gown relationships.
24
a3ix
City of Iowa City
MEMORANDUM
DATE: November 30, 1904
TO: City Council
FROM: City Manager �
RE: Urban Environment Ad Hoc Committee Recommendations
Attached 'is a memorandum from the Planning staff which should have been
sent to the Council with the Urban Environment Ad Hoc Committee minutes
of November 6. The memorandum lists comments from property owners of
potential environmentally sensitive areas.
073/5-
City of Iowa City
MEMORANDUM
Date: November 6, 1984
To: Urban Environment Ad Hoc Committee
From: Marianne Milkman, Planner Akl
Re: Comments from property owners of potential environmentally sensitive
areas
I have received a number of phone calls during the past week from property
owners who received letters notifying them of the meeting on November 6,
1984, to discuss designation of environmentally sensitive areas. Most of the
callers requested information on what Oas involved and how it would affect
their properties.
Listed below are the names of the property owners and their comments. Some
of the owners may attend the meeting.
Reginald and Kathy Hahn, 1522 Prairie du Chien - Plan to preserve their 2.1
acres (see letter). Delighted with designation.
June Yang, 250 Kimball - Favors idea.
Linda Houck, 432 Kimball - Wanted to know what restrictions would be placed
on property owners regarding filling, tree cutting, etc.
Mary Rouse, 900 North Johnson - Wants to know what designation is likely to
do to the value of the property. Glad to see the Committee working on the
whole problem of environmentally sensitive areas.
Margaret Loghry, 410 Hutchinson - Favors policy.
John Kammermeyer, 116 Ferson - Is concerned about property value of one
undeveloped lot. Also commented on drainage problems in the ravine, and
questions the need to designate this ravine as an environmentally sensitive
area.
Dr. Sahs, 330 Lee - Would like to see open space preserved in that area.
Tom Mott, 124 Ferson - Interested in process.
Steve Weber, 406 Kimball - Favors conservation easements.
Kathleen and Don Marshal, 329 Lee - Feel ravine should be permanently
protected. Ravine has patches of quick sand; also much wildlife such as
woodchucks, badgers, raccoons.
':;� 3/S
I
2
Randy Harrison, 921 North Dodge - Favors idea.
Ann Kent, 311 Richards - Favors activity of Committee.
Bob Rohret, 508 Kimball - Interested in regulating dumping in ravine by
neighbors.
bdw2/2
. .. .. ... t,
City Of IOWA City
MEMORANDUM
DATE: November 30, 1984
TO: City Council
FROM: Assistant City Manager
RE: Riverfront Commission Recomnendations
Time has been scheduled for discussion of the above referenced subject at
your informal meeting on December 3. Attached is a copy of the minutes of
the Riverfront Commission meeting of September 5, 1984. These minutes
include the recommendations to be discussed as well as an account of the
Commission's discussion regarding these matters.
'73/4
MINUTES
RIVERFRONT COMMISSION
WEDNESDAY; SEPTEMBER 5; 1984 = 7:30 PM
CIVIC CENTER LAW LIBRARY
MEMBERS PRESENT: Boutelle; Gerleman; Lewis; Oehmke; Rausch; Scott;
Swedish -Moses; Willis
MEMBERS ABSENT: Leo; McGuire
GUESTS PRESENT: Kay Gillies (Project GREEN)
STAFF PRESENT: Cain, Franklin; Moen; Johnston
RECOMMENDATIONS•TO•COUNCIL:
1: That the City Council accept the donation of a 50 foot wide strip of
land along the west bank. of the Iowa River adjacent to the Sturgis
Corner development with the condition that there be no obligation to
maintain the site in other then its natural state:
2. That the regulations in Chapter 24; with the exception of Sec. 24-84;
be submitted to the Iowa Conservation Commission for consideration and
adoption as special rules applying to activities on the Iowa River;
That the City Council apprise local state legislators of the problems
in having the Conservation Commission responsible for regulating
activities an the Iowa River within the municipal boundaries and
request them to initiate amendments in state statutes to allow Iowa
City and Coralville to regulate recreational activities an the Iowa
River within their corporate limits;
CALL -TQ ORDER:
Chairperson Lewis called the meeting to order at 7:35 PM:
Moen introduced Pett Cain who will now be the City staffperson on the
Riverfront Comnission:
REVIEW AND-APPROVAL-OF-MINUTES.OF-JUNE••6 ••1984
Rausch moved to approve the minutes of June 6; 1984 as submitted: Boutelle
seconded the motion. The motion carried unanimously:
DISCUSSION. OF-STURGIS•CORNER. LAND. DEVELOPMENT -PROPOSAL
Franklin shared pictures of the site to the Committee and gave a brief
history of the Sturgis Corner land: She said the land has not yet been
offered as a 'gift' to the City: She reported that the Parks and Recrea-
tion Commission had recommended against accepting this land as a gift:
Willis stated that Parks and Recreation was concerned that 1) the land was
not 'functional;' i:e: could not be used for soccer; etc: and 2) the City
would be responslbile for maintenance: Willis felt the 'natural' state of
the land must be endorsed:
a ,31,
Riverfront Commission
September 5; 1984
Page 2
In response to questions from BOutelle, Franklin explained that the owner
of the adjacent property would not provide parking specifically for river
access and that'the property was in the river corridor overlay zone and,
therefore, not a developable piece of land; Moen said that the land would
be left 'as is.
if the City decided not to accept the gift.
Lewis said the land should be thought of as a passive area and the
Commission could research what types of native vegetation could be sown to
keep the weeds out of the area. Kay Billies of Project GREEN said some
prairie grasses could be planted similar to those along the Rocky Shore
Drive bikeway.
Scott said he felt the gift should be accepted: Moen said if the gift was
accepted, it might. give other property owners an inclination to donate
land in the future. Lewis said she felt if the Commission passed up the
opportunity now, others may not come along:
Oehmke made a motion that the Riverfront Commission recommend that the
City accept this gift with the condition that there be no obligation to
maintain the site in other than its natural state. Acceptance of this
gift is consistent with the Riverfront Commission's goals as stated in the
Stanley Plan and Iowa River Buffer and Trail System. Scott seconded the
motion. The motion carried unanimously;
DISCUSSION OF. PROPOSAL. TO. MEET-WITH•U:S:•Army. CORPS. OF• ENGINEERS:
Moen stated that July and August were not good months to meet with the
Army Corps of Engineers, but a meeting'in the latter part of September for
approximately two hours was acceptable to them. Lewis said news people
had called her to see when a meeting was scheduled.
Cain said the Commission would meet with Mr: George Johnson and also the
Conmander may decide to attend the meeting. 'The Commission preferred a
morning meeting on _September 26, with the 27th as an alternate date.
Oehmke, Lewis, Scott, Gerieman and Swedish -Moses all said they would be
available.
OISCUSSION•OF•REGULATING••WATER•SHOWS/EXHIBITION•ON THE- IOWA- RIVER:
Moen stated that although Mr: Berlin had denied the recent request to
allow a waterski exhibition an the Iowa River, the Conservation Commission
had given permission for the show: The Conservation Commission feels the
City does not have jurisdiction over such river activities:
Cain explained the City Attorney's opinion about Section 24-84 of the Iowa
City Code which allows the City Manager to give permission for water
shows/exhibitions on the Iowa River: She said the City can request that
the Conservation Commission adopt rules about what can be allowed but the
Conservation Commission would still maintain authority.
Willis moved that the Commission recommend to the City Council that the
regulations in Chapter 24, with the exception of See. 24-84, be submitted
to the Conservation Commission for consideration and adoption as special
117311,
Riverfront Commission
September 5; 1984
Page 3
rules for the Iowa River: Gerleman second. the motion: The motion carried
unanimously: The Commission omitted Sec. 24=84 in the belief that the
activities included in See. 24-84 should not be allowed; even by special
authorization.
Willis moved that the Riverfront Commission recommend to the City Council
that local state Legislators be apprised of this problem and requested to
initiate amendments to state statutes to allow Iowa City and Coralville to
regulate recreational activities on the Iowa River within their corporate
limits. Boutelle seconded the motion. The motion carried unanimously.
Willis said that there should also be a Phase III; i:e:; a mechanism for
this legislation; what the regulations should be; and who would be
responsible. -This should be a topic for future consideration:
DISCUSSION• OF. PROPOSALS- TO•CCN•FOR USE. OF. 1985.CDBB•FUNDS:
Moen explained that CCN is soliciting requests, for use of the 1985 CDBB
funds. The group discussed what had been submitted in previous years:
Boutelle asked if the Commission had to turn in a request and Moen said
that CCN wanted to make everyone aware of the opportunity but a request
did not have to be submitted. The Commission decided not to submit a
request for COBB funds for next year.
PUBLIC DISCUSSION:
There was no public discussion:
C"ISSIONER'S•REPORTS:
No Commissioner's reports were -given:
The meeting adjourned at 9:15 PM.
Minutes taken by Jean Johnston:
o?31G
City of Iowa City
MEMORANDUM
Date: November 28, 1984
To: Iowa City Council
From: Congregate Housing Committee
Re: Selection of Agency to Administer the Shared Housing Program
The Congregate Housing Committee received proposals from the Association for
Retarded Citizens and the Elderly Services Agency to administered the City's
proposed Shared Housing Program. After reviewing the proposals, the Commit-
tee selected the Elderly Services Agency as the agency to administer the
program. The proposals, the committee evaluation forms, contract and
resolution will be sent to Council for their review and approval within the
next two weeks.
bj3/1
a 317
Johnson County Council of Governmei ,�s
f%% 410 E %tW ngtcn & bvva Cay bm 522.40
Date: November 28, 1984
To:
AAnn''City Manager and City Council
From:�J�+John Lundell, Transportation Planner
Re: Mayflower Parking
In response to the recent Council referral regarding parking at the Mayflower
dormitory, I contacted University of Iowa officials and received the follow-
ing information. There are approximately 1,000 students who presently live
in the Mayflower. The limited parking around the Mayflower is regulated by
dormitory officials who sell permits to residents to park in the 140 outside
spaces at $10 per month.
When the University purchased the Mayflower several years ago, the building
was required to be brought up to present fire and building code requirements.
Due to fire prevention and ventilation deficiencies, the University was
prohibited from utilizing the 120 underground parking spaces. The University
policy has been to first expend monies to refurbish the living quarters and
after that bring the underground parking up to code. This work is expected
to be underway by the fall of 1985.
Thank you and please do not hesitate to contact me if you wish any additional
information.
cc: Don schmeiser, Director
/sp
a3if
Johnson County Council of GovernmE.., s
f410EVVUsMinglcnSl
b,W G[y, bM 522.40
Date: November 26, 1984
To: Iowa City Council and Johnson County Board of Supervisors
From: Cheryl Mintle, Human Services Coordinator
Re: Human Services Joint Hearing Process for FY86
Attached is the hearing schedule for the FY86 hearing process and the booklet
of agency requests, statistical comparisons, and agency funding histories.
Hearings begin..........................................Thursday, December 6
New Location.....................................Department of Human Services
911 N. Governor
City and County meeting nights are noted on the attached schedule.
After discussion with the Iowa City Council and the Johnson County Board of
Supervisors, it was agreed that:
1. All members are invited, but the appointed representatives will plan to
attend all of their sessions.
2. A joint City/County meeting will 'be held after the hearings for discus-
sion - this would take place in mid to late January.
-Johnson County asked that the City/County representatives meet infor-
mally in advance of this meeting to give input. If the City Council is
in agreement, this will take place.
3. At least one representative from each governmental unit will attend the
other's informal discussion prior to allocation.
Agency materials are being provided to allow them to be read prior to each
hearing so that questions can be formulated ahead of time.
If you have any questions in advance of the hearings or have any concerns,
please call me at 356-5242.
cc: Don Schmeiser
bj3/11
aa1y.
AGENCY HEARINGS--FY86
December 6
Orientation
6:30
Handicare
6:50
MECCA --Maintenance
7:10
City Requests
MECCA --Acute Care
7:30
Goodwill
7:50
Community Mental Health Center
8:10
Hillcrest Family Services
8:30
United Way Only
December 13
Elderly Services Agency
6:30
Mayor's Youth Employment
6:50
United Action for Youth
7:10
Domestic Violence Project
7:30
Rape Victim Advocacy
7:50
December 20
Mark IV/Willow Creek Neighborhood
Center 6:30
4 -C's
6:50
Big Brothers/Big Sisters
7:10
City Requests
Crisis Center Food Bank
7:30
Crisis Center
7:50
January 9
Johnson County Red Cross
6:30
HACAP
6:50
Independent Living
7:10
Adult Day Program
7:30
Association of Retarded Citizens
7:50
Lutheran Social Services
8:10
January 16
Youth Homes, Inc.
6:30
CAHHSA
6:50
Iowa City Free Medical Clinic
7:10
Legal Services C6rp. of Iowa
7:30
End of County Requests
Geriatric Mobile Dental Program
7:50
Dental Services for Indigent Children 8:10
January 23
School Children's Aid 6:30
Salvation Army 6:50
Iowana Council of Camp Fire 7:10
Boy Scouts 7:30
United Way 7:50
Recapitulation 8:10
1
City of Iowa Cit'
MEMORANDUM
DATI: November 19, 1984
TO: Iowa City City Council
FROM: City Clerk Marian K. Karr
II: Class B Beer Sunday Sales/Conditional Approval
FOR YOUR INFORMATION --Conditional approval was given at the
7/31/84 meeting to Lotito's Pizza, 321 S. Gilbert, for a
Class B Sunday Sales permit. They have submitted, after the
90 -day period, the required.information which allows them
to retain their permit.
a3.2 0
City of Iowa City
MEMORANDUM
pint November 20, 1984
TO: Iowa City City Council
FWM: City Clerk Marian K. Karr
RE: Special Class C Beer/Wine Sunday Sales/Conditional Approval
FOR YOUR INFORMATION --Conditional approval was given at the
7/31/84 meeting to the Maid -Rite, 1700 First Avenue for a
Special Class C Beer/Wjne Sunday Sales permit. They have
submitted, after the 90 -day period, the required information
which allows them to retain their permit.
a3;z/
Heritage Cablevision
i* F,nnhgur Avenue
bm, 01%. Ln..i 52240
111, iil•104
November 23, 1984
Mr. Bill Terry
Broadband Telecommunications Commission
410 E. Washington Street
Iowa City, Iowa 52240
Dear Mr. Terry:
Effective January 1, 1985, Heritage Cablevision will be making
the following rate changes:
Basic - $8.90 to $9.35
HBO - $9.95 to $10.95
Extra
Outlets - up $1.00
All other rates - no change
Also, February 1, we will be launching Disney at $8.95/month,
and we will be introducing infra -red remote converters as an
optional add-on service. They will be priced at $3.50 each per
month.
If you have any questions, please do not hesitate to call.
Sincerely yours,. '
411Md"ni, oe. AI' ,
William L. Blough
System Manager
WLB/je.
cc: Nile McDonald
a3.i'z
Cable TV Stocks Regain Blessing of Analysts
Cities' Power Over Rates
In Wake of Curbs on Cities'
W ST — Z p A) ov d' /
cassette recorders in also expected to hurt
BY 1AUat I.uvono
Wall Street analysts are bullish on cable
Pay TV subscriptions.)
o price) increases
television companies for the first time In
bazle pending
number subscripons
several Years•
A big reason ler the new opthnism on
for extra -fee services could fall anywhere
from in. to 307., he says. That clouds the
cable TV Is recently enacted federal legis-
picture for a company like These Inc..
lation that sharply reduces tabes' power N
regulate
which owns both a large cable system op -
erstor, American Television & Communi-
companies. P eviocharged. price Incretelevasesion
were severely Unalted by agreements that
cations, and Home Box Office, the pay
television company with more than 50%, of
cable companies signed in their eagerness
the market.
to win franetdses.
Under any scenario, however, Mr. Mac.
The effect of the new law, says David
Donald sees subscribers' monthly bills in -
Londoner, an analyst at Wertheim & Co.. is
creasing about 107.. For the cable camps,
that "cable television now comes as close
nies, cash Bow could thus increase by 2/7.
as you -can get to. being an unregniated
to 319.. Beranse cable companies are val-
monopoly."
ued on a multiple of 8.5do-9 times cash
Mr. lAndoner and other analysts expect
over ars to
now; market prices for cable companies
that change hands should increase accord'
cabTe cons es
ingly, Mr. MacDonald figures.
scribers substan•Other
fes Heard
analysts who now favor cable add
a note of caution, however. Mr. Londoner
r c se ce. on the
Becallsormormoff
of Wertheim and Barbara Dalton Russell
of Prudential-Bache Securities Point out
cable construction Street
that consumers will resist too•rapid price
will be completed by
nerd year, cable op,
escalations.
Ms. Russell, for one, says the cable com-
eralors for the first time will be able to
focus on adding subscribers and marketing
parties "represent terrific values over the
long term particularly such companies as
services, analysts add..
Richard MacDonald, an analyst at First
Viacom, which has an interest in Showtime/
The Movie Channel, the second -ranked Pay
Boston, says in a new report that "the cash
Dow potential of most cable television sys•
television channel.
Although she agrees that rates for extra -
tem operators will expand dramatically"
and that "values of public cable stocks will
pay television services will have to come
down, she notes that as the smaller of the
rise accordingly" over- the next two
two leading pay services, Showtime has
years,
Among companies on analysis' recom•
more room for growth:'
And cable companies canlookto a new
mended lists are such "pure cable plays"
as TeleCommunications and United Cable
source of revenue: paype , the saw
of individual movieslsub-
Television. Others, including diversified
scribers equipped converters,
communications companies with strong ca,
ble operations, are Viacom I to �L
Ms. Russell notes.
Paul Kagan, who heads the Investment
Storer Communications,
Cox Communicatkm, comeast communi•
firm Kagan Associates, agrees
legislation will help cable companies, but
calor, Herltege Cammmltallsns and
says other factors contribute equally to the
United ArHels Communications.
in 1985 and 1986, cable operators will be
rosy outlook.
Mr. Kagan notes that while cable sys-
able to raise rates by 5% each year; atter
1967: they can raise ratesby whatever the
term have strung their wires past about 61.5
million homes, only 35.8 million homes have
market will bear. The new law also prohib•
Its cities from collecting more than 57. of
ice. Co pansies can In -
creaIt he se mvenues se vice.
Mee
the cable operators' revenue as royalties.
• In some cases, cities have been charging
to the 25.7 million homes that are able to
purchase cable but haven't done so; in addl-
10%. or more.
Mr. MacDonald of First Roston figures
tion, the completion of more systems over
the next two years will add to potential sub-
rnarsnWe acerators will Increase rates
scribers, he says.
Came systems also are selling more
% te50%. for az c ca ase ce. He
w ma, wever, a su mal—raTe'in•
ccs Dor ne b �cou —Causes
products and services, such as program
gWdes and remote•control devices. With
crye
si�utr �t t".. �r *nvenue irons ex res• y
such items, as well as new subscribers and
"you
mid etmer
through a loss of subscriptions or Mcanse
rate increases, Mr. Kagan says, get a
multiplier effect that greatly Improves the
of once reductions. IThe growth of video-
picture for cahle:'
'?3.73
fuST%Ne,�g
Resurgence—Z of Private Participation
In Urban Mass Transit Stirs Debate
By CwtteroeH® Conte
SW/Amon 071 W.ue�aaw,u.
NbRFDLK, Va.—Private busln"ses are
staging a comeback in urban mass transpor-
tation.
James Williams struggled for 30 years
here to make a living transporting school
children and senior citizens. Then a few
years ago, he won a contract from the Tide-
water District Transportation Commission,
the am's publlc•trsaffi agency, to take
over one of Its financially troubled bus lines
Innearby Pomi nouth. Today Mr. William,
a nonunion operator, runs the service for
half of Tidewater's casts. The arrangement
Pleases almost everyone: Portsmouth keeps
the service, Tidewater Transit saves money
and Mr. William faces a profitable fu-
ture.
"Without Tidewater Transit, we'd be
righI back where we Dared—a survival op-
eration," says Mr. W9llatns, who now bun•
gers to take over other city ba services.
The resurgence of private operators like
Mr. WWiams is stirring a heated debate in
many citta Moat pubbeftrdt managers
and union leaders ORM eompetitim. The
managers question whether private compa-
Nes would maintain lewPrObtable—or un,
profitable—service to The unions ear for their jme areas.
Jobs.
Redefining Relationships
But a growingnumber of pOtIcsl leaders
irelcome the competition as a way to bring
down calls. By turning back to private tan -
panics, which once provided most city trams•
pottation In the U.S., localities are redefln•
Ing the relationship between government
and business 1n scores of urban areas.
"Ten yearns ago, virtually every aspect of
urban irsosportation was believed to be the
exclusive domain of the public sector," says
Kenneth shod, president of Urban Mobility
Corp., a Washington, D.C., casulft flint
„Today the Pendulum Is swinging bath to,
ward greater private participation."
Private operators are thriving most
where centrallW publlc•ransit systems
have faltered—in the suburbs. Public Igen•
cles, trying to extend scheduled, flxed•route
services to suburbs, have watched casts
soar and ridership stagnate. But private op
orators have proved more adept al laUoring
'then saMceso auburbanites' (ragmnited
ravel patterns.
Enterprise Transit Corp. of Paramus,
!NJ., for Instance, eliminates bothersome
transfers by using small buses for groups of
commuters who have been carefully se-
lected according to where they Eve and
work.
Carolyn Poul, a New York stockbroker,
used to take three separate trains from her
Fort lee, N.J., home to her lob In Manhat-
tan. Now she rides an Enterprise bus di-
rectly for only 115 more than her 1120
monthly New Jersey Transit bill. And the
bus offers such amenities as the morning
;Fnewspaper, comfortable tecllnlng seats and Developers have gotten Into the act, too.
odlNduai re"in6 gghta. : In Orange County, Calif., Irvine Co. agreed
ry timely, veryconvedent and It to pay 96o million to build new freeway
avoids the hassles of public transit," says ramps, parkways, traffic controls and other
Ms. Pozd.improvements to serve a new develop
Even some publlc transit agencies are Ment.
Until the early 1960s, such private in.
finding they can save money and provide volvement In city transportation was conn -
tetter setNtt c outlying tug areas by dropping monplace. In the first pari of this century,
eratrwnadewaaoT ensu replaceziag d
poorlyate op veto companies provided most city bus
erasers. ed Tidewater Transit replaced poorly Pri
subscribed regular bus sella b some su• saMtt. las Angeles even boasted 1,20U
burbs with privately nm taxicabs and vans. mile trolley built by Henry Huntington, a
Tbough still subsidized, the private opera- private entrepreneur.
tors—called "Maxi-Ride"—cost less and of- But mat Private operator collapsed o
fer conaumen more convenlpne. the 19611s and 1910a u cat tae asci rider.
„The 'Marl' comes right to tun door:' ship decreased. A neartotal public takeover
SAYS Umb Hallam, a satisfied Pbnmwth. pubassistance,owed. Flush with govermuent
public Uncles bought falling private op
Va., transit tner. "ADd 1 go to places I entors and consolidated tbem Into loge re -
couldn't go by bus."
es
Transit agencies that have dealt with It- glow thecippuEhc agencies have run Into
nandal pressures by eliminating service or tro4ble. During the past 20 years, costs have
raising faro have often accelerated the doubled. after inflation, even though rider.
Public -transit. man-
agers question whether
private firms ivould
maintain less-projit-
able=or unprofitable—
service to loner -income
areas. Unions tear for
their jobs.
ship has decllaed. Annual opersong amara
have climbed to more than $5 billion, ac-
cording o the American Public TratWt As•
socladon. Fara. which 20 years ago covered
W costs, now pay for only about 10% of
transit agencies' expenses despite sharp In -
ere"".
Hlendlag Roles
A member of the los Angeles Trmupor
otion Commission, Wendell Cox, advocates
blending public and private roles to meet
city transportation needs. Lauf govern•
meats would decide what services are
needed and contract the work to private
Such an approach could lead to substan-
growth of private operants. In some areas, tial savings, Edward Morlok, a University
targe regional transit agencies are. even of Penmylvania transportation analyst, esti•
coming apart. mates that private companies' expenses can
In Chicago, large increases In fares afew tun as much as 507o below Nage of public
t rum ago
t Iledls timbal u brean without sub- Commuters to agencies. Most of the savings Is o labor
SW by a private operator. In 1961, Johnson costs. which represent a much a Wk of
transit opperating cows.
County, a Kamal qty, Mo., suburb, Pulled Most public -transit agencies and unions,
out of that city's regional transit agency. however, resent such competition from non -
and later switched to a private operator to union companies "Subcontracting is lust a
run Its ]us system. Similarly, two suburban wholesale attack on our lobs:' says Robert
Minneapolis communities have taken advan• Molofsky,legislative director ofthe Amalga-
oge of a state law allowing Nem to with- mated Transit Union In Washington. D.C.
draw from that city's regional transit But competition Is forcing some cones-
t�ncy. Th formerly unitwo ts use the public sions from public -transit prions. In San
Diego, where several suburban communities
agency's imidt services and say they get have switched to nonunion private opera•
more service, ors, the transit workers' union agreed to lel
Besides operaflar a variety of transit the public agency set a lower "community -
services, business troops are assuming o• based" wage rate to meet the growing Com,
creasing responsibility for planning city petition. And Tidewater Transit won similar
transit systems. In les Angeles, downtown concessions from Its union after It began
businesses have agreed to pay special prop contracting with private operators.
erty taxes ohelp finance anew subwaysys• Mr. Morlok contends that competitive
tem. In Hartford, Corm, businesses helped bidding for contracts lowers costs. Private
pay for a regional transportation study and operators also seem more cost•consdous
then coordinated efforts to impose the once they win contmeLs because they can't
study's recommendations for van•pooling, count on taxpayers to cover overruns. "it
downtown parking restrictions and flexible we don't operate efficiently, we don't make
work hours to reduce peak -hour traffic con- any money—It's as simple as Nal:' says Ar
mon' a 3asL
Dur Heraaccfa, president of liberty IJnes
1 Transit IW -.private company that runs
!M hues for New York's suburban West-
chester County.
Those buns operated last year at a cost
of AIB a mile; according to the New York
State .Department of 'hamportatlao. In
nearby Nassau found, a similar suburban
area. larbllrb' Aced afeUopolltaa gubtrrhm
Bru AulbWWM up coat tatalWg a bftW
. gsAi a Wk. At Westchester County's lower
costa, Nassau coold have erred A MOM
'over the toughly nine million miles It env
end last year. .
Despite the Pahl for such Prings,
many public agenda ave agresdvelY
even
p(r.1'eil dwbb that pudic agencies will
loosen their grip. He am federal AN and lo-'
cal laws that guarantee public agencies a
bite of sales'or,propertytaarevenues shel-
ter them from many Paves to cut
coats.
&rch agencies and communities may be
missing an important opportunity. Private
transit operators an eager to help. Consider
Richard Nrmt, laeddent of Yellow Cab Inc.
to Inanapolls, who has keen straggling
with the Indlanspobs Public Transportation
Corp. for a chance to rum passenger vans In
that city.
'H wish the transit company would Just
let us run some of their route that Ara um
prontade;' Mr. Hunt says, " I could take 500
vans and take can of Ihls whole city."
a3Rfz
Ma P,
News Vending Racks
A Thing of the Past
...
Court Says Transit Authority
May Charge for Machines
InNewYorkTrainipbons
lvSS - L
BY Mr Stoowon�
SlWRa n"-fTmw.ua.s;j,wl
NEW YORK—Newspaper vending ma-
chines, valuable to both readers and pub•
hshers, might become "ewnon leally unfea-
slble" because of a recent cart decision.
A federal appeals court here ruled that
the Metropolitan Transit Authority can M•
PON "revnue•nising fees". for newsracks
to Its train statiom. The MTA has sought
annual fen of u much u $150 a boa.
Previously. courts around the nation had
Wiled that a newspaper's First Amendment
rights protected R from fees otbcr than
those to offset administrative costs, is the
Past, newspapers using newsruJu In MTA
stations, for example. paid an annual fee of
either gal a machine or SW a station, which•
am was greater.
The cue was brought by Gannett Saw•
applies to other newspapers sold to similar
machines. The New York Times, The Wall
Street Journal and others filed a friend•of-
IbOtaret Met supporting Garnett.
blishers Pay that newsraeks are ,an
modal and irreplaceable link". in distrib-
uting papers in a "cost-efficient manner."
Many readers prefer newsracks because
they are available near public transports•
don facilities.
The appeal court said, however: "If U.
tensing fees become unreasonably
high -publlsherswouldundoubtedly turn
Paper dutrlation. at to Feast Amendment
activities of all kinds."
The Appeals court, in Overturning a lower
court nft, said that licensing fees are can.
.court
bemuse the MTA acts N "a pro-
prietary, not a governmenw function."
That distinction hadn't been made In a
newsr d case before.
Newspaper attorneys now are concerned
that munldpaatin and other governing bod•
ies mlgbt seek to cash in on the MTA exam.
ple, An attorney for the MTA said the court
"didn't Intend to go beyond Our sitution"
but conceded: "It could go both ways."
a3�s
MINUTES OF STAFF MEETING
November 7, 1984
Referrals from the informal and formal Council meetings were distributed
to the staff for review and discussion (copy attached).
The City Manager briefly discussed the Total Operations Management System.
This could be used in departments such as Public Works and Parks and
Recreation. The company will be doing a survey of City departments to
determine what functions they can best serve as well as the cost of imple-
menting the program. Cities have saved a considerable amount of money
where this program has been implemented. The staff was directed to contact
the City Manager if they have any questions or comments.
The Human Relations Director advised that two training sessions have been
scheduled on a manager's introduction to employee involvement - one next
week and one later in November. These sessions are being conducted by
three people from the Institute of Public Affairs.
Prepared by:
Lorraine Saeger
a3.�6
A
INFORMAL COUNCIL MEETING
DATE. November 5, 1984 PENDING COUNCIL ITEMS
11
W
CC
F-
W
SUBJECT
ow
REFERRED
DATE
��a
o
COMMENTS/STATUS
p
�F-W
aZ
¢
w
a
Material from department heads to go
Agenda materials
11-5
All Depart
nts
to City Manager first.
Handicare,
11-5
PPD
Nov
Check on card and letter.
Roomers - RS5 and RS8 Zones
11-5
P&PD
Info for Council re. rationale for
reducing.
Process for disposing and value of
Vacated Alley
11-5
P&PD
ov
N16
adjacent property per square foot.
Novmental
Does funding come from County
Alcohol Treatment
11-5
P&PD
16
health fund? What is total
I
amount of that fund?
Re. Human Rights Commission -
Letter to U of I
11-5
ACM
Okay to send it.
Gi
Have they contacted Arts Council for
I.C. Community Theatre
11-5
(
funding ideas or assistance?
Nov
Status of ordinance and if it will
Vanessa's Canopy
11-5
P&PD
16
allow canopy?
Council Goal Setting
11-5
LorraineCheck
I
—
LL
1
meeting room size.
11
Informal
IIATF _ November
WW
o�Z
Human Ri
Utility
REGULAR COUNCIL MEETING
DATE: Navetmh� 1984
W w SUBJECT
�m
Q. Z
PENDING COUNCIL ITEMS
Letter to University of Iowa
Sculpture
IDOT Right -of -Way
Highway 1 West Rezoning
Disposition of Small Parcels
Regulation of Roomers
Sign Regulations
209 Myrtle Avenue Rezoning
Vanessa's Canopy
aw¢
w
DATE rot
TUS
COMMENTS/STA
aw
REFERRED
�2�
DUE
oc�
TO
N~¢
¢
w a
Letter from Human Rights Commission
re. nondiscrimination policy okay to
11-6
ACM
send.
Contact Paul NcCoy re. sculpture for
Hickory Hill Park.
11-6
Parks & Re
See Clemens Erdahl re. legal opinion
11-6
City Attor
ey
on concurrent jurisdiction and
regulation.
Send letter to IDOT over Mayor's
11-6
P&PD
signature.
Complete .for Council. approval before
Nov
disposing of any further parcels.
Grove Street and
11-6
P&PD
16
Contact parties on
Hr. Johnson.
Passed and Adopted - amendment
11-6
P&PD
extendin deadlines.
Amendment re. CB2 Zone passed and
11-6
P&PD
adopted.
Defeated on first consideration.
Remove from agenda.
11-6
P&PD
Violates City Plaza Ordinance.
Notify Mr. Mondanaro.
11-6
P&PD
Nov
8
'
REGULAR COUNCIL MEETING - Page 2
DATE:
Um
WW
to
crn
az
Iowa Ai
City P1
Bradfor
RCC Apr
J
Joint H
141
MINUTES OF STAFF MEETING
November 14, 1984
Items for the agenda of November 20 include:
Set public hearing for December 4 for Ty'n Cae, Part 4
Resolution approving final plat of Deer Hill Subdivision
Ordinance vacating a portion of Grove Street right of way
Ordinance rezoning 6.3 acres south of Highway 1 West
Resolution approving preliminary plat for Ruppert Subdivision
Public hearing on refuse collection ordinance
Appointments to Resources Conservation Commission
Set public hearing on proposed program description and application
for rental rehabilitation grant funds
Resolution approving cable rate increase
The City Manager briefly discussed the priorities for capital improvement
projects which were set by the department heads. This prioritization was
primarily for discussion with the City Manager. However, it is felt that
it would be helpful to furnish this information to the City Council. The _
department heads had no objections to this information being sent to the
Council.
,,,Zreared by:
MOAAA.L- W�94A.)
Lorraine Saeger
MINUTES OF STAFF MEETING
November 21, 1984
Referrals from the informal and formal Council meetings were distributed
to the staff for review and discussion (copy attached).
A meeting regarding the Women's Transit Authority should be scheduled. A
representative of Women's Resource and Action Center will contact the City
Manager's office regarding this matter.
It was brought to the attention of the staff that problems again are being
encountered with obtaining keys for City vehicles. The Assistant City
Manager was asked to check into this matter.
The Human Relations Director advised that space is still available for the
training session on employee involvement.
The City Manager asked that the staff pay particular attention to the schedule
of meetings for the City Council during the next months because of the holidays.
Some meetings have been canceled and some extra meetings have been added. The
staff is to advise the Assistant City Manager as soon as possible if items
are to be added to the informal agenda.
The Finance Director advised that the budget review is being completed. The
staff will be going over some questions raised during the review. It is
intended that the budget be presented for final decision the second week of
December.
� ?P_}ree ared by:
,V' Ln.n �L �C�O q�tnv
Lorraine Saeger o
a3 -z6
u
Regular Counc
November 20,
Refuse colle
Handicapped F
Airport
U of I Parkin
Tax AbAtement
RCC Vacancies
Scout Project
Zoning Ordinan
S
M
T
W
TH
f
S
,Z
3 BAM-Ma istrate
5
6
7
1
Court (Chambers)
LOAM -Staff Meeting
RAM -Magistrate
9:3OAM-Space Need
(Conf Room)
Court (Chambers)
Com (Conf Room)
4PM-Urban Environ
iron
-Merit Pay
ment Ad floc Com
ask Force (Conf
T
'
6:30PM-Informal
(Ree Ctr, Rm B)
Room)
7:30PM-Formal
Council (Chamb)
7:30PM-Council
3PM-S.S. Agencies
P&Z
7:30PM-Informal
(Chambers)
Classification
(Conf Room)
(Chambers)
P&Z (Senior Ctr)
7.30PM-Rivgrfront
o
_
5
10
18:30AM-Iiousing
1d.10AM-Staff Mtg
13
PAppe is Bqbrd
`�llc Li rary)
(Conf Room)
BAM-Magistrate
l
8AM-Magistiate
PM -Senior Center
Court (Chambers)
Court (Chambers)
9AM-City/County
Comm (Senior Ctr)
3:30PM-Meetingof
Parking (Conf Rm)
:30PM-Board of
Boards & Commis-
7:3OPM-Charter
9:30AM-Housing Con
(Public Library)
Adjustment (Chamb
sion Chairs with
CityCouncil
•
Review Comm
PM -Parks & Rec Coz
(Rec Center)
(Senior Center)
(Chambers)
6:30PM-Informal
30PM-Histori
�omm
BPM -Air rt Co mm
Council (Chambers,Preservation
(Chambers)
1G19
BAM-Magistrate
1�
20
,2/
Zz
10AM-Staff Meetin
GAM -Magistrate
Court (Chambers)
(Conf Room)
Court (Chambers)
9AM-Fire Support
4PM-Cityy Council/
Group (Conf Rm)
3:30PM-CCN (Public
Bd of Supervisor
Mtg (Public Lib)
qpM-Library Board
6:30PM-Informal
Library)
(Public Library)
Council (Chambers
7:30PM-Council
7:3OPM-Formal P&Z
:30PM-Informal
(Chambers)
(Chambers)
P&Z (Senior Ctr)
.27
28
Z7 (�
lOAM-Staff Meeting
SAM -Magistrate
Room)
Court (Chambers)
HOLIDAY
HOLIDAY(Conf
30
31
RAM -Magistrate
Court (Chambers)
232
.-.
Johnson Counfty Council of Governmer.'
410 E \A/b0ngton St b tia Cay, laves 52240
rr 00
0
CITY OF IOWA CITY, JOHNSON COUNTY
AND UNITED WAY
FY86 HUMAN SERVICE AGENCY
FUNDING REQUESTS
CONTENTS
Schedule of Agency Hearings . . . . . . . . . . . . . . . . . . .
. 1
FY85 Allocations . . . . . . . . . . . . . . . . . . . . . . . .
. 2
Johnson County Funding: FY84, FY85, FY86 Requests . . . . . . .
. 3
City of Iowa City Funding: FY84, FY85, FY86 Requests. . . . .
. . 4
City of Coralville Funding: FY84, FY85, FY86 Requests . . . .
. . 5
Director's Salary Study . . . . . . . . . . . . . . . . . . . .
. • 6 -
10
Annual Reports:, FY84 versus FY83.
i
. 11 -
14
Using the Budget and Program Information .
. 15 -
16
{ Budget and Program Information by Agency
_
Big Brothers/Big Sisters . . . .
17 -
31
CAHHSA/VNA .
. 32 -
51
Mid -Eastern Iowa Community Mental Health Center. . . . . . .
. . 52 -
68
Crisis Center Food Bank and Emergency Assistance Programs. .
. . 69 -
79
Iowa City Crisis Center . . . . . . . . . . . . . . . . . . .
. . 80 -
94
Domestic Violence Project . . . . . . . . . . . . . . . . . .
. . 95
- 114
Elderly Services Agency . . . . . . . . . . . . . . . . . . .
. . 115 -
135
Community Coordinated Child Care . . . . . . . . . . . . . .
. . 136 -
155
HACAP.
156
- 174
Handicare. . . . . . . . . . . . . . . . . . . . . . . . . .
. . 175
- 189
Independent Living, Inc . . . . . . . . . . . . . . . . . . .
. . 190
- 202
1 Iowa City Free Medical Clinic . . . . . . . . . . . . . . . .
. . 203
- 218
i
Johnson County Red Cross ... . . . . . . . . . . . . . . . .
. . 219
- 240
Legal Services Corp. of Iowa . . . . . . . . . . . . . . . .
. . 241
- 257
Mayor's Youth Employment . . . . . . . . . . . . . . . . . .
. . 258
- 275
MECCA - Maintenance . . . . . . . . . . . . . . . . . . . . .
. . 276
- 301
MECCA - Acute Care . . . . . . . . . . . . . . . . . . . . .
. . 302
- 315
Rape Victim Advocacy . . . . . . . . . . . . . . . . . . . .
. . 316
- 352
United Action for Youth . . . . . . . . . . . . . . .
. . . . . . 353 -
368
Willow Creek Neighborhood Center . . . . . . . . . . .
. . . . . . 369
- 386
Youth Homes, Inc .. . . . . . . . . . . . . . . . . .
. . . . . . 387
- 400
DHS Agencies Transferred to Funding Process
Adult Day Care . . . . . . . . . . . . . . . . . . .
. . . . . . 401
- 417
ARC . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . 418
- 443
Goodwill Industries . . . . . . . . . . . . . .
. . . . . . 444
- 463
Hillcrest . . . . . . . . . . . . . . . . . . . . . .
. . . . . . 464
- 480
Lutheran Social Services . . . . . . . . . . . . . .
. . . . . . 481
- 500
APPENDIX -
TO BE DISTRIBUTED AFTER JOINT HEARINGS:
FY85 Update and Highlights of Agency Budgets . . . . . . A
City of Iowa City Funding Recommendations and Rationale - FY86 . . B
C�3af
i
AGENCY HEARINGS--FY86
December 6
Orientation
Handicare
MECCA --Maintenance
MECCA --Acute Care
Goodwill
Community Mental Health Center
Hillcrest Family Services
December 13
Elderly Services Agency
Mayor's Youth Employment
United Action for Youth
Domestic Violence Project
Rape Victim Advocacy
6:30
6:50
7:10
7:30
7:50
8:10
8:30
6:30
6:50
7:10
7:30
7:50
December 20
Mark IV/Willow Creek Neighborhood Center 6:30
4 -C's 6:50
Big Brothers/Big Sisters 7:10
Crisis Center Food Bank 7:30
Crisis Center 7:50
January 9
Johnson County Red Cross 6:30
HACAP 6:50
Independent Living 7:10
Adult Day Program 7:30
Association of Retarded Citizens 7:50
Lutheran Social Services 8:10
January 16
a-1
City Requests
United Way Only
City Requests
Youth Homes, Inc. 6:30
CAHHSA 6:50
Iowa City Free Medical Clinic 7:10
Legal Services Corp. of Iowa 7:30 End of County Requests
Geriatric Mobile Dental Program 7:50
Dental Services for Indigent Children 8:10
January 23
School Children's Aid 6:30
Salvation Army 6:50
lowana Council of Camp Fire 7:10
Boy Scouts 7:30
United Way 7:50
Recapitulation 8:10
43-�T
FY85 LOCAL ALLOCATIONS
2
Johnson
Coralville
Agency
County
Iowa Cid
Big Brothers/Big Sisters
$ 10,800
$ 21,901
UAY
37,500
37,592
j Crisis Center - Interv.
24,262
8,281
Crisis Center - Emerg.
8,635
8,627
Willow Creek Center
2,000
9,023
Mayor's Youth Employment
2,200
29,076
Domestic Violence Project
7,800
10,420
Red Cross
4,000
ESA
27,159
MECCA
103,000
ARC
-
HACAP Neighborhood Ctr.
4,175
2,000
_ Rape Victim Advocacy
9,865
10,668
Free Medical Clinic
30,899
Comm. Mental Health
314,015
CAHHSA
112,350
Youth Homes
33,208 (2)
Indep. Living
2,400
16 Additional Agencies
Contingency
TOTAL
$707,109
$167,903
(1) Includes designated funding
(2) Includes $27,708 mid -year allocation
2
2,000
6,000
34,000
- 46,907
-- 10,483
$11,400 $359,489
United
Coralville
Way 1
$ 2,000
$ 11,160
600
10,437
1,200
24,713
650
11,500
-
18,485
1,750
5,819
1,200
15,295
2,000
13,610
--
10,020
500
-
1,500
12,966
2,000
6,000
34,000
- 46,907
-- 10,483
$11,400 $359,489
*Received special allocation during year
**Received $27,708 in special allocation 3 073��
JOIUISOH COUNTY
'IMAN SERVICES AGENCY
FUNUNG
FOR
..84 AND FY85 AND REQUESTS FOR FYb
A enc
Fundina %
Change
Request %
Change
FY84
FY85
84-85
FY86
85-86
Big Brothers/Big Sisters
S 8,000
f 10,800
35.0
$ 15,000
38.8
CAIIHSA (VNA)
107,750
112,350
4.3
112,350
no change
Community Mental health Ctr
266,489
314,015
37.0
381,283
8.0
Crisis Center - Interv.
22,000
24,262
10.3
25,840*
6.5
Crisis Center - Emergency
7,843
8,635
10.0
9,498
9.9
Domestic Violence Project
6,600
7,800
18.1
19,500*
150.0
Free Medical Clinic
27,575*
30,899
12.0
34,408*
11.4
HACAP
4,175
4,175
no change
4,554
9.0
Independent Living
--
2,400
NA
3,120*
30.0
Mayor's Youth Employment
2,000
2,200
10.0
3,144*
42.9
Mark IV/'Willow Crk. Ilbrhd
--
2,000
NA
2,600*
30.0
MECCA
95,000
103,000
8.4
103,000
no change
Rape Victim Advocacy Prog.
8,969
9,865*
9.9
14,183*
43.8
Red Cross
3,000
4,000
33.3
4,000*
no change
i United Action for Youth
35,500*
37,500
5.6
46,000
22.7
Youth Hames
5,000
33 208**
5.6
54 600
64.4
Total Continuation
$599,901
$707,109
17.9
$ 833,080*
17.8
Without
($125,971)
Spec. Alloc.
13/3
NEW REQUESTS - EXISTING AGENCY
Elderly Services Agency
-
-
1,500
7,000
4 -C's
5,000
iLegal Services
NEW PROGRA14 REQUEST
I MECCA - Acute Care
--
--
110,000
$123,500 New
i Total
$599,901
$707,109
17.9
$ 956,580
(3249,471)
DIIS Transer - Deleted from
DIIS Budget
1. Transferred to Joint Hearing Process
ARC Sumner Prog
$ 11,791
10,800
$ 12,511
14,500*
6.1
34.3
$ 16,000
16,866
27.9
16.3
Adult Day Program
Lutheran Soc. Service
12 436
12 930
4.4
13 536
3.5
Total With Transfer
$634,930
$747,100
17.7
$1,002,882
(255,782)
*Received special allocation during year
**Received $27,708 in special allocation 3 073��
NEW
Red Cross 3,000 -
3,000
MECCA Acute Care - -
CITY OF IOWA CITY
66,000
Adult Day Program -- -
HUMAN
SERVICES AGENCY FUNDING
4 -C's -- -
-
7,000
FOR FY84 AND
FY85 AND
REQUESTS
FOR FY86
Independent Living -- -
-
720
MECCA Maintenance - -
Without
New $91 220
A
Funding %
Change
Request
Salary
% Change
(+$112,622)
FY84
FY85
84-85
FY86
Adjustment
85-86
Big Brothers/Big Sisters
$19,910
$21,901
10.0
$27,800
26.9
Crisis Center -
Elderly Services Agency
2,484
Intervention
7,220
8,281*
14.6
8,460
6.5
2.1
Crisis Center - Emergency
7,843
8,627
9.9
8,737
United Action for Youth
1.2
Domestic Violence Project
8,250
10,420*
26.3
14,500
53.4
39.1
Elderly Services Agency
25,850
27,159*
5.0
27,836
12.8
2.5
HACAP
2,000
2,000
2,277
13.8
Mayor's Youth Employment
25,000
29,076*
16.3
29,000
5.4
.2
Mark IV/Willow Crk. Nbrhd
7,570
8,327*
10.0
9,400
23.1
12.8
Rape Victim Advocacy Prog.
8,969
9,865*
9.9
14,183
56.5
43.7
United Action for Youth
35,500
37,500*
5.6
39,365
5.2
4.9
Total Continuation $151,112
$163,156
7.0
$184,558
18.1
13.1
w/o salary
3.3
($21,402)
adjustment
NEW
Red Cross 3,000 -
3,000
MECCA Acute Care - -
66,000
Adult Day Program -- -
1,500
4 -C's -- -
-
7,000
Handicare -- -
3,000
Independent Living -- -
-
720
MECCA Maintenance - -
10 000
New $91 220
Total $154,112 3, 56
5.8 $27
0
(+$112,622)
*The following agencies received additional
allocations
during
FY85 for salary adjust-
ments, which are included in these totals:
Crisis Center -Int.
$ 339
i Domestic Violence
970
Elderly Services Agency
2,484
Mark IV
696
i Mayor's Youth Employment
1,576
Rape Victim Advocacy Program
803
United Action for Youth
92
TOTAL
T6 -,-93U
4
aaaf
3
07,31W
CORALVILLE
^
HUMAN SERVICES AGENCY
FUi..NG
FOR
FY84 AND
FY85 AND REQUESTS FOR
FY86
Agency
Funding %
Change
Request
% Change'
FY84
FY85
84-85
FY86
85-86
Big Brothers/Big Sisters
$ 2,000
$ 2,000
0
$ 2,500
4 -C'S
--
--
--
1,200
New
Crisis Center - Interv.
1,200
1,200
0
1,400
16.7
Crisis Center - Emergency
650
650
0
1,000
53.8
Domestic Violence Project
1,000
1,200
20.0
1,500
25.0
Elderly Services Agency
--
--
--
500
New
Handicare
--
--
--
950
New
Mayor's Youth Employment
1,600
1,750
9.3
1,750
0
Mark IV/Willow Crk. Nbrhd
--
--
500
New
MECCA
500
500
0
2,000
300.0
Rape Victim Advocacy Prog.
--
--
2,000
New
Red Cross
2,000
2,000
0
2,000
0
United Action for Youth
600
600
0
700
16.7
Adult Day Program
--
--
--
500
New
ARC
1,500
1,500
0
1,500
0
Total
$11,050
$11,400
3.2
$20,000
75.4
3
07,31W
— United Way Agencies
Boy Scouts . . . . . . . . . . . . . . . • • . . .
501 -
519
Camp Fire . . . . . . . . . . . . . . . . . . .
520 -
543
Dental Services for Indigent Children. . . . . . . . .
. . . . . 544 -
551
Geriatric Mobile Dental Program . . . . . . . . . . . .
. . . . . 552
- 564
Mississippi Valley Girl Scout Council, Inc.. . . . . .
. . . . . 565
- 582
Salvation Army . . . . . . . . . . . . . . . . . . . .
. . . . . 583
- 605
School Children's Aid. . . . . . ... . . . . . . . . .
. . . .. 606
- 616
L\
a3aP
City of Iowa City
-
MEMORANDUM _, I
Date: July 6, 1984
To: Members of the City Council
From: Anne Carroll, Human Relations Director
Cheryl Mintle, Human Services Coordinator
Re: Salary Study of Human Services Agency Director Position
During FY85 budget hearings for City funded human service agencies, the City
Council discussed concerns about extremely low salaries paid many of the agency
Director positions. It was felt that these low salaries had the potential to
adversely impact the quality of agency services through the probability of
increased turnover, difficulties with recruitment of qualified Directors, etc.
Concerns about the level of benefits within and between the agencies were also
noted. At that time the Council directed that a study be conducted to estab-
lish guidelines to be used in funding Director salaries, and benefit packages
for all agency employees. The sum of $6,000 was allocated by Council to
provide for adjustments to any City funded agency Director positions found to
be underpaid.
Results of the study and recommendations are attached for your consideration
and we will be in attendance at the July 2nd informal Council meeting to answer
any questions you may have.
At the same time that the City Council reviewed agency salaries and benefits,
Johnson County .and United Way also expressed similar concerns and agreed to
participate in a joint study of the problem. Members of the comnittee estab-
lished to conduct the study included ourselves, MaryAnne Volm, for United Way;
Dick Myers, Johnson County Supervisor; Marge Penny, representing the United Way
Allocations Committee; Dave Schuldt, representing agency Boards; Peg McElroy,
Director of Mayor's Youth, representing the agencies.
In reviewing agency salaries we utilized procedures very similar to those used
previously in salary/classification studies of City Administrative, Confiden-
tial, and AFSCME employees. As is shown in Attachment A, agencies were slotted
into five grades, based on their overall comparability to each other as
established through use of the Hayes/Hill job evaluation system. (Agency
Directors submitted detailed questionnaires describing their jobs, for evalua-
tion purposes.) Separately, a salary survey was conducted both of comparable
social service agencies in the top ten metropolitan areas in Iowa, and of local
comparable positions. We experienced a number of difficulties in gathering
salary data due to lack of similar organizational structure and functions in
surveyed agencies, unwillingness to participate in the survey, and in some
cases evidence of salary problems similar to those found within our agencies.
Because of a lack of sufficient comparable salary data, in establishing the
recommended salary ranges it was decided to instead rely instead on information
available through the International Personnel Management Association (IPMA). A
very conservative basis was used in establishing our recommended salary ranges,
using as comparable the IPMA position of Social'Worker I which requires a BA
and no experience, which is at a level of education, experience, and perform-
ance expectations considerably below that expected for Director of an Iowa City
human service agency. Salary Grade I was established to match the IPMA survey
6 a.3ZV
salary (=17,398-124,357) and all other grades established as a multiple of
that base. The IPMA salary range is somewhat comparable to a number of
salaries in non -funded local agencies:
Position Requirements Salary Range
University Hospital- MSW -No experience $18,170-$28,806
Social Services
Johnson County Social MSW -No experience $18,135-$24,592
Services
Johnson County Social BA -No experience $16,581-$22,519
Services
Linn County Social MSW -No experience $18,535-$22,755
Services
Attachment B outlines our recommendations to bring all Director positions to
the minimum of their salary ranges. Each of the funding sources for each
agency would pay a portion of the salary increase which is equal to that
funding source's relative contribution to the entire agency budget, as identi-
fied in Attachment C. Agencies would not be forced to accept these funds,
rather they would be notified that, if interested, they may apply for the
funds, which may be utilized for salary increases only.
If approved by Council, the City's share would be $6,960. Of the amount
necessary, $6,000 was previously appropriated and $450 is available as unused
from the FY84 human service agency Emergency Request Contingency fund.
Following implementation, the salary guidelines could continue to be utilized
by Council each year in responding to agency salary requests. In the future,
staff plans to update the proposed salary ranges annually and to provide
increases,encies vith so that available
agenciesaon the may considersize
of theirsalarytincrreeaseyee proposalsalary
accordingly.
Study results and implementation information have already been discussed with
the United Way Board of Directors who endorsed the concept and referred the
results to their Allocation Committee for implementation consideration. The
information will also be provided to the Johnson County Board of Supervisors at
their July 3 meeting. It is possible that these funding bodies may fund their
portion of the implementation program, if approved, over a period of several
years and, in any case, not until July 1, 1985, because no funds were budgeted
for FY85. The study results have also been reviewed with human service agency
Directors who responded very positively.
The final portion of the study reviewed employee benefit packages because of
the wide variation that exists between agencies. In order to permit compari-
son, benefit packages were converted to 'points,' e.g., one day off equals one
point, single health insurance equals 12 points per year, etc., as listed in
Attachment E. We recommend that agencies be permitted to provide employee
benefit packages which total between 50 points (similar to Johnson County
employees) and 60 points (similar to City of Iowa City employees). One point
equals approximately $75 in compensation and agencies whose benefit package
exceeds the 50-60 point range may warrant a review of the appropriateness of
the salary or salary increase requested of the funding bodies.
6a
3
The benefit points for each agency are attached and will also be provided each
year during the budget process. Two City funded agencies (Crisis Center and
Rape Victim Advocacy Program) for whom salary increases are now recommended to
begin bring them to the minimum of their salary ranges have benefit packages
exceeding the 50-60 benefit point range. Since the City portion of the salary
increase will leave these positions still significantly below the salary range
minimum, the full City salary increase is recommended. Staff will bring to the
attention of these agencies the benefit guidelines and the salary/benefit issue
may be addressed during the budget process.
r-.
• •� is n as
AITAmIF?.7-A
Grade Agency
Salary
RanEe
Annualized
Inc�nbent
Next
Salary
Evaluation
1 Independent Living'
4 C's a
$17,398 - 24,357
$16,000
9/84
$10.974
1/85
2 ARC*
$18.790 - 26,306
$11,160
10/84
3 BB/BSaa
Free Medical**
i
$20.292 - 28,409
$21,7001
6 85
/
-
Mark
18,000
4185
7/85
Red Cross
$16,0D0
none
RVAP
$18,000
4/85
WY
$16,0001
6/85
4 Crisis Center
$21,916
$20,020
7185
Domestic Violence
- 30,682
519,068
7/85
ESA
$16,177
1/85
SS
United Way
ed Hay
$16,945
6100 /
85
Youth Fomes
$22,113
S CA M4
$24,840
.4/85
5/84
Coanmmity Mental Health
$24'913.- 37,370
$30,000
1/85
GDOCIUIII
7/85
MECCA
$32 207
$2S,S002
6 84
i
l projected increase
2 salary increase expected
a half time
a" three quarter time 7a
a3ad'
A7TAOMZ-B
FUNDING REMMATIONS BY SOURCE
(To bring salaries to minimum of salary ranges.)
Agency
County
United
Way
Other
Total
ARC
_"
$--
$2,609
$1,206
$3,815
Crisis Center
339
1,037
1,037
435
$2,848
Domestic Violence
970
798
1572
2399
$ 5,739
ESA
2,484
1,006
1,134
1,192
$5,816
4 C's
--
--
2,512
700
$3,212
Free Medical (3)
--
5,474
6.287
191
$11,952
Handicare
-.
-_
--
2,292
=2,292
Independent Living
--
76
331
292
$699
Mark IV
696
167
1,541
1,888
$4,292
Mayor's Youth
1,576
124
333
2,938
$4,971
Red Cross
--
167
571
1,554
$2,292
RVAP
803
803
S74
2,112
$4,292
UAY
92
92
25
63
$272
'OTS
$6,960
9744
18,526
17,262
52,492
8 x3.71 F
ATTACft•DNF- C
UNITED WAY --- --- 100.0
TOTAL 16.3 % 15.7 % 30.1 % 37.9 %.
*Funding received as part of the annual Human Service Hearing Process. ARC, Handicare
and ESA receive other County grants through other sources.
8a
o��eZd
'PERCENT
FUNDING
AGENCY
CITY
COUNTY
UNITED WAY
OTHER
ARC
--- %
--- %
68.4 %
31.6 S
CRISIS CENTER
11.9
36.4
36.4
15.3
DOMESTIC V.
16.9
13.9
27.4
41.8
ESA
42.7
17.3
19.5
20.5
4C's
---
---
78.2
21.8
FREE MED.
---
45.8
52.6
1.6
HANDICARE
---
---
---
100.0
IND. (VG.
---
10.8
47.4
41.8
RED CROSS
---
7.3
24.9
67.8
MARK IV
16.2
3.9
35.9
44.0
MAYOR'S Y0.
31.7
2.5
6.7
59.1
TVAP
18.7
18.7
13.4
49.2
v
UAY
33.7
33.7
9.4
23.2
UNITED WAY --- --- 100.0
TOTAL 16.3 % 15.7 % 30.1 % 37.9 %.
*Funding received as part of the annual Human Service Hearing Process. ARC, Handicare
and ESA receive other County grants through other sources.
8a
o��eZd
i
SOURCE - FY85
AGENCY
CITY
ARC
$---
CRISIS CENTER
'7.942
DOMESTIC V.
9,450
ESA
24,675
4C's
---
FREE MED.
---
HANDICARE
-"-
IND. LVG-
66,720
RED CROSS
---
MARK IV
8,327
MAYOR'S Y0.
27,500
RVAP
9,865
UAY
37,50D
UNITED WAY
---
TOTAL $125,259
ATTACHeff- D
AGENCY FUNDING BY
SOURCE - FY85
BUDGETS
COUNTY
UNITED WAY
OTHER
TOTAL
$ ---
$ 12,966
$ 6,000
$ 18.966
24,262
24,262
10,254
66,720
7,800
15,295
23,340
55,885
---
11,255
21,722
57,652
---
6,414
1,786
8,200
30,899
35,437
1,028
67,364
-__
---
55,818
55,818
2,400
10,483
9,241
22,124
4.000
13,610
37,030
54,640 .
2,000
18,485
22,549
51,361
'
2,200
5,819
51,302
86,821
9,665
7.053
25,882
52,665
37,500
10,436
25,896
111,332
---
60,000
---
60,000
$120;926
$231,515
$291,848
$769,548
9 a3.79'
ATTACIt B w -E
City of Iowa City
MEMORANDUM
DATlm 6/11/84
TO: Social Services Agencies and Funding Bodies
FROM: Salary/Benefits Review Committee
tit Fnployee Benefits for Social Services Agencies - Recommendations
To promote equity and consistency in the allocation of benefits for
employees of Social Service Agencies funded by the City of Iowa City,
Johnson County and the United Way of Johnson County the following
are proposed to guide decisions regarding establishment of the
appropriate levels of employee benefit allocations:
1. Recommended benefit allocations for full time permanent agency
employees are at minimum 50 benefit points and should not exceed
60 benefit points. Benefits may be prorated for part time permanent
employees.
2. Benefit point equivalents are as follows. Within the 50-60
point range benefits may be selected as determined to be appropriate
by each agency.
Benefit Points
1 day off
_ 1 point
1 year single health
1 year single + family health
= 12 points
24 points
Life Insurance 1 x annual per yr.
1/2 point
LTD coverage per.,year
1 year single dental
1 point
= 2 points
1 year single + family dental
= 4 points
3. For Salary/Benefit comparison purposes 1 benefit point = $75.00.
Benefit packages which exceed the 50-60 point range may warrant
review of salary level.
9a a13a
AGENCY BENEFIT POINT COUNTS
10 a3 •? S1
Days off
Health
Dental
LTD
Life
TOTAL
4 C's
0
0
0
0
0
0
United Way
31
12
2
.5
0
45.5
Comm. Mental
52
12
0
.5
0
64.5
—
Health
Crisis Center
52
24
0
0
0
76
Intervention
CAHRSA
33
12
0
0
0
45
Domestic Violence
46
12
0
0
0
58
ESA
32
12
0
.5
0
44.5
Youth Homes
32
0
0
0
0
32
Mark IV
38
24
0
0
0
62
0
RVAP
54
12
0
.5
0
66.5
Free Med. Clinc
30
12
2
0
0
44
UAY
40
0
0
.5
0
40.5
Red Cross
39.5
0
0
0
0
39.5
ARC
0
0
0
0
0
0
Indep. Living
13
0
0
0
0
13
BB/BS
18
0
0
0
0
18
Handicare
11
0
0
0
0
11
MECCA
34
24
0
0
0
58
Goodwill
30
12
0
0
0
42
Mayor's Youth
35
12
0
0
0
47
" Full time - 24
10 a3 •? S1
CITY OF IOWA CITY
HUMAN SERVICE AGENCY QUARTERLY REPORT
Annual Reports - Fiscal Year 1983-84
Big Brothers/Big Sisters of Johnson County
Total annual matches were up 23.1% from FY83 to FY84 (from 147 to 181).
While most matches showed modest increases, a larger increase (from 66 to
89) in matches of girls with big sisters occurred. The number of new
matches (73) in 1984 was up from 67 the previous year. Terminations
decreased from 63 to 50. New inquiries from boys decreased slightly (from
49 to 45), but new inquiries from girls increased slightly (from 27 to
32). New inquiries from adult individuals increased (from 87 to 98 for
men, 134 to 149 for women), while new inquiries from couples remained
relatively constant. Applications from females (36 in FY83 to 60 in FY84)
were sufficient to offset slight decreases in male and couple applica-
tions; total applications received increased 23.2% (from 82 to 101).
Total service contact increased 62.8% (from 3,231 to 5,259), with a 67.4%
increase in intakes (from 1,696 to 2,839) and a 20.3% increase in fol-
low-ups (from 2,011 to 2,420). The average length of match showed a 12.5%
increase from 18 months to 20.25 months.
Iowa City Crisis Intervention Center
Total contact at the Crisis Intervention Center increased 59.2% (from
9,880 to 15,731). While crisis only calls increased 489% (from 2,084 to
12,270), crisis with referral calls decreased 73.4% (from 5,794 to 1,544).
The percentage of phone calls between the hours of 11:00 PM -8:00 AM
dropped while all other times increased. This may be related to the fact
that more calls are business type calls relating to the food bank. In
fact, calls between 8:00 AM and 11:00 AM showed the largest increase.
Another large increase was in the number of clients under 20 years old and
also clients in their 50's. Of the problems presented, rape and sexual
harassment calls (a 113.1% increase from 61 to 130), financial and
employment problems (up 89.7% from 438 to 831), parent/child relationships
(up 64% from 197 to 323), school (up 53.3% from 45 to 69), and housing (up
51.5% from 234 to 371). The Crisis Intervention Center has noticed a
large increase in numbers of families rather than individuals needing
housing.
Crisis Center Emergency Assistance Program
Requests for assistance increased 12.3% from 1,591 to 1,787. Food was the
only type of financial assistance provided which increased (up 71.9% from
288 to 495). Fewer persons were denied financial assistance (down 66.7%
from 144 to 48). Client families (up 79.4% from 1,049 to 1,882) and
couples (up 30.6% from 186 to 243 increased, while individual clients,
both male and female, declined by 12.1% (from 1,535 to 1,349). There was
also a 204.7% increase (from 107 to 326) in the number of preschool
clients. Clients over age 65 also increased substantially (up 51.5% from
33 to 50).
11
073,.f
2 -
Crisis Center Food Bank Program '
The amount of assistance provided by the Crisis Center Food Bank increased
123.3% (from 3,201 to 7,148). According to the Food Bank, because of
increased support at the Food Bank (up 56.9% from 1,961 to 3,077),
reliance upon grocery vouchers has decreased 55.7% (from 654 to 290)
Though increases have occurred in all client groupings, the number of
female clients increased 26.6% (from 763 to 966), while male clients
increased only 2.7% (from 892 to 916). The number of families increased
129.9% (from 2,197 to 5,052), and the number of couples increased 158.7%
from 150 to 388. Due to cuts in the WIC program, the number of clients
under age 5 increased 203.1% (from 192.to 582). Also experiencing large
increases were numbers of clients aged 51-65 (up 107.4% from 108 to 224).
Among reasons given for needing assistance, those stating their wages were
insufficient for inflation increased 683.1% (from 189 to 1,480). Most
other reasons given also increased, except for spouse abuse and awaiting
public assistance.
Domestic Violence Project
The Domestic Violence Project's 24-hour crisis counseling telephone
service received 101% more calls in FY84 than in FY83. The number of new
callers increased 130%, while the number of carryover clients increased
only 20%. The number of clients actually requiring shelter during FY84
remained the same. The number of sheltered visits during the year
decreased 16.4%, while the length of visits increased 89%. The number of
sheltered adult clients between 18 and 30 years of age decreased 15%,
while sheltered 31-50 year old clients increased 38.7%. The 16.4%
decrease in the number of children under 5 was accompanied by a 225%
increase in those aged 9-12. The average length of stay for women with
children increased 128.6% (from 7 days to 16)', while the average length of
stay for women without children increased 41.7% (from 12 days to 17).
Elderly Services Agency
Information and referral• calls increased 5% (from 3,460 to 3,635) from
FY1983 to FY1984. Outreach, the number of home and phone visits and the
number of people receiving food, increased 58% between the two years (from
3,860 to 6,119). Chore and respite care increased 133% (from 7,431 to
17,338). This measurement is hours of service. 460 persons were served
in FY84. 2,787 jobs were provided.
Mayor's Youth Employment Program
The number of ths
contacts increasedu32.6% m(frod
m135ed n creased 2
to 179), with t(from umber placed on the
waiting list decreasing from 77 in FY83 to 56 in FY84. The Iowa City
Schools grown. Inma1983, therIowa Cityreferral
Sch Schools referredits
2059%hare
(19) Ofreferrals
all Youths
referred to the Mayor's Youth Employment Program, In 1984, they provided
33.8% (43) of all referrals.
Terminations YEP
initiated 88%�(44)aofdthe iterminations % from
1984 they 6terminatedly
but in lon93 M66%
(37). The number of youth - initiated terminations increased from 4 to 14.
12 0?3��
-3 -
Work -education activities have been expanded. In 1983, these activities
included only land management, human service work, and restaurant work.
In 1984, recreational development and community improvement were added.
Human service work still constitutes roughly the same percentage of such
placements. Although the male/female ratio is still roughly the same, an
increase in clients aged 14-15 was noted between 1983 and 1984. In 1983,
this age group comprised 25.6% of total clients (78); this percentage
increased to 34% (of 94 total clients).
Rape Victim Advocacy Program
Total crisis calls increased 69.3% from FY83 to FY84. The biggest
increases in type of call was in the current rape category, which rose
25.9% (from 54 to 68), and in exhibitionist calls, which increased from 2
to 5.
Information and referral calls also showed large increases, from 66 in
FY83 to 186 in FY84. These calls show a pronounced trend away from
information only (37 in FY83 and 68 in FY84) toward information with
referral (17 in FY83; 118 in FY84). In the Abuser/Victim category,
numbers of abusers who were strangers decreased 201. (from 70 to 56).
Acquaintance abusers remained constant. There were large increases,
however, in abusers who were relatives (up 133% from 12 to 28), unknown
(from 2 to 15), and in gangs (11 in 1984; 0 in 1983).
United Action for Youth
The number of youths served in the Outreach Program remained relatively
constant (284 in 1983, 256 in 1984). More of the Outreach clients are
still in school (80.3% in 1983, 92.2% in 1984). A larger percentage. of
clients are choosing to participate in both the Outreach and Synthesis
programs (19.4% in 1983, 30.1% in 1984).
Youth participated in the Synthesis Program is up from 118 in 1983 to 216
in 1984. All types of projects worked ori have shown increased interest.
The trend in the Synthesis Program appears to be toward smaller workshops
and toward one -on -ane lessons.
Willow Creek Neighborhood Center
Due to program changes, it is difficult to compare FY83 to FY84. Emer-
gency assistance decreased approximately 53% (from 314 persons served to
146), due to the discontinuation of the short-term loan and food cupboard
programs. Counseling/support services also decreased 46.3% (from 423
persons served to 227). Although all types of counseling and support
services experienced declines, the most noticeable is the decrease in
after school counseling (from 85 to 23) Considering that this program
had been created in mid -1983 and operated only in the last half of FY83,
the drop is considerable. By contrast, the recreation/social programs at
Willow Creek nearly doubled (662 to 1,373). Making up the largest
increases were the adult Wednesday community meal, the children's summer
program, and special events. Community outreach/information services also
increased. The newsletter, changed from biweekly to monthly, is now
distributed to all households. Friendly visiting/outreach reached 88.1%
more households (from 134 to 252), but senior visits remained constant,
and the Welcome Wagon use dropped 40% (from 75 households to 45). Another
trend noted is the phenomenal increase in community outreach/ information
13
a3A f
-4 -
services provided to persons outside the Mark IV/Willow Creek area.
Clients from other areas grew from 3 to 119. Although Willow Creek's
education program added child and adult classes in the third quarter of
FY83, total participants dropped 20% (from 481 to 385). Even in the two
additional programs, adult class participants dropped from 65 in 'the last
half of FY83 to 23 in FY84. Children's classes showed a slight increase
(49 to 54) comparing the full FY84 to the last half of FY83. Again, the
increase in services provided to persons outside the Mark IV/Willow Creek
area (from 19 to 33) is noticeable. Willow Creek has added a transporta-
tion service. 64.8% of the service provided was for the two children's
programs.
I','
14
a3a�
USING THE BUDGET AND PROGRAM INFORMATION
Budoet Form 1 gives a program summary and lists local funding received
astl trxo years and requested next year according to the funders' fiscal
years and the agencies' fiscal year is noted in the top left hand corner.
Budget Form 2 presents an overview of agency revenues and expenditures
and Budget Forms 3-8 provide this information in detail.
Budet Farms 2 25 h 8 give dollars in terms of the agency's own fiscal
year i.e. calendar, federal, etc.).
Budget Form 2 presents an overview of agency revenues and expenditures
for a three-year period, including the past, present, and proposed budget
years. Form 1 summarizes Total Operating Income on Line 1 including carry-
over balance and other income detail in a and b. Line 2 reflects Total
Expenditures which are broken down by program and administration in a and b.
Line 3 is the Carry-over Balance - difference between line 1. Income and
Line 2. Expenditures. In -Kind Support is summarized in Line 4 and Non -Cash
Assets in Line S.
Budoet Form 3 provides Income Detail for all three years. This form shows
onTy rcash revenues - no in-kind. Total income is at the bottom with space
for comments.
Budget Form 4 gives Expenditure Detail, again, only cash items for all
three years are reflected here. Total Expense is at page bottom with room
for comments.
Budget Form 5•consists of four sections:
Salaried Positions lists each agency position, indicating percent time
and salary for each of the three years.
Restricted Funds lists all monies earmarked for restricted use for the
three years as well as who restricted them and for what use.
Matching Grants shows all matching grants for three years including grantor,
matched source, and percentage formula used.
In -Kind Support Detail is the only place where non-cash resources are
shown other than where they are summarized on Budget Form 2. Items
should include the type of support and quantity over the three years.
Budoet Form 6 provides information on personnel taxes and benefits plus
eave po is es and hours and days of operation. Taxes and benefits are
listed for three years and rates are detailed for the budgeted year.
Budget Form 7 details Donor Restricted Funds.
Budoet Form 8 details Board Restricted Funds.
15
�3.? P
Agency Questionnaire
Agency history and purpose, programs, management, and financing are
covered in narrative form.
UNITED WAY OF JOHNSON COUNTY DIRECTOR: Margaret Passeri
AGENCY NAME: Big Brothers/Bio Sisters
CITY OF IOWA CITY s JOHNSON COUNTY ADDRESS: 3149 Highway 218 South
HUMAN SERVICE AGENCY BUDGET FORM PHONE: 337-2145
FISCAL YEAR 1986 CALENDAR YEAR 1985 COMPLETED BY: Nargaret Rasseri
(Please circle year your agency uses) APPROVED BY BOARD:
aut r zed �1 signature
COVER PAGE on 11/1/84 1
date
Program Summary: (Please number programs to correspond to Income Exp�(//,Fense
Detail, i.e., Program 1, 2, 3, etc.)
Through Big Brothers/Big Sisters of Johnson County, six to fourteen year old youth from
single parent families are matched with adult volunteers for long-term one-to-one
friendships.
The goal of the Big Brothers/Big Sisters Program is to provide supplemental opportunities
for the social, emotional, mental and physical development of children from single parent
families. The adult volunteer and child meet on a weekly basis to share interests and
participate in activities. The professional casework staff orients, interviews, screens
and meets regularly with each person in the match, volunteer, parent, and child. The
staff also provides encouragement and support to the single parent families involved in
the program.
Big Brothers/Big Sisters is a youth program of the Johnson County Extension Service
and is affiliated with the national Big Brother/Big Sister program.
Local Funding Summary: CALENDAR„e„oc
PROPOSED 1985
FY 84 FY 85 tY ac
City of Iowa City $18,100 $ 19,910 $ 21,901 $ 27,800
Johnson County $ 61000
1983
1/1/843/31/84
4/1/843/31/85
(4/1/ 3%31/86)
United Way of Johnson County $10,000
$ 2,499
$ 11,160
$ 12,925
FY 84 FY 85 tY ac
City of Iowa City $18,100 $ 19,910 $ 21,901 $ 27,800
Johnson County $ 61000
$ 8,000
$ 10,800
$ 15,000
City of Coralville $ 1,600 $ 2,000 $ 2,000 ( $ 2,5Uu
FY 86 SUPPLEMENTAL REQUEST: TOTAL OTHER COUNTY UNITED WAY
Director's Salary Adjustment $ I $ $ $
17
i
aaa �
BUDGET
I.
TO]
a.
b.
2.
TO'
a.
b.
r_-
3.
EI
4.
IP
S.
N(
Notes
AGENCY: Big Brothers/Big Sisters
Conditions of Association
BigBrothers/Big Sisters
Agency: of Johnson County
AGENCY HISTORY
(On this page only, please summarize the history of your agency,
emphasizing Johnson County, telling of your purpose and goals,
past and current activities and future plans. Please up—date
annually.)
Big Brothers/Big Sisters of Johnson County, formerly the Pals Program, was establish-
ed in 1976 when the Johnson County Extension Service "big sisters" program and the
Optimist Clubs' "uncles" program joined forces. This merged service, proposed and
supervised by the Extension Service, continues to be one of its 4H 8 Youth programs.
It is also an affiliate of Big Brothers/Big Sisters of America.
With the help of adult volunteers, Big Brothers/Big Sisters aids the social, emotion-
al, mental and physical development of children from single parent families. Children
between the ages of 6-14 years are matched with adults in a one-to-one relationship
for guidance and friendship. There is no charge to families for this service.
In FY 84 we will maintain up to 120 matched pairs in our regular program. In FY 85
we will serve 150 - 200 children by adding a half-time caseworker.
Adult volunteers will be expected to make at least a one year commitment to the child.
Adult effectiveness will be monitored by regular staff follow-up and augmented by
quarterly in -services. Additionally a Volunteer Training Program will be developed
to meet the challenge of working closely with a child during his/her formative years.
Police checks of potential volunteers provide added assurance of adult suitability.
Presently our service to volunteers and families 'is evaluated by self -reporting
measures. In 1984 we introduced service assessment methods to evaluate the program
for its effectiveness with children. These new testing/reporting techniques will
provide statistical information for staff and funding bodies in 1985.
Without actively recruiting, we continue to have a waiting list of over 80 children.
The majority of children waiting for service are young boys. A significant per-
centage are county children. In the past year we have increased our service to the
county to 25% of our existing matches (as of 9/84). However, an ongoing need for
service to county areas persists. Meeting goals necessitates an increase in case-
work hours.
In 1984 Big Brothers/Big Sisters Board conducted a successful fundraiser which pro-
vided our program with needed operating revenue. Our fundraiser, Bowl -for -Kids -Sake,
and our sponsor program (Advocates) will continue to solicit community support
dollars.
We are appealing to our city, county and United Way funders to support a new half-
time caseworker and add benefits for program staff.
23
a3.?If
-1-
ACCOUNTABILITY QUESTIONAIRE
A. Agency Purpose
Through the use of adult volunteers, to aid children from single -parent fami-
lies to develop into healthy & functioning adult members of their community
and of society at large; and to assist these children in their continuing
social, emotional, mental and physical development.
B. Programs & Brief Description
1) Big Brothers/Big Sisters-- Matches children with adult volunteers for long-term
supervised one-to-one relationships.
2) G.A.P. (Group Activity Program)-- Offers supervised peer interaction, education-
al social & recreational skills for children on BB/BS waiting list and selected
others with special needs.
C. Tell us what you need funding for.
Money requested will be used exclusively for program maintenance and expansion.
All overhead and secretarial services are paid by the Johnson County Extension
Service through FY 85. As of FY 86 we will pay $4500 toward rent & supplies.
D. Management
1. Does each professional staff person have a written job
description?
Yes X No ("V.
2. Is the agency Director's performance evaluated at least
yearly?
Yes X No
E. Finances
1. Are there fees for any of your services
Yes No X
a) If "yes", under what circumstances
b) Are they flat sliding ?
c) Please discuss your agency's fundraising efforts, if applicable
We raise funds through:
1) Annual fundraising event (Bowl -for -Kids -Sake in FY 84)
2) Sponsor support and contributions (Advocates Program)
24
,�3.�e
I
-2-
F. Program/Services
1. How many persons in Johnson County did your agency serve
last year? (Including City of Iowa City)
a) Duplicated count 584
b) Unduplicated count 554 (service to volunteers not included)
2. How many clients in Iowa City did your agency serve last year?
a) Duplicated count 374
b) Unduplicated count 353 service to volunteers not included)
3. How many units of service did your agency provide to Johnson
County residents last year? 5,190 * (see below)
4. Please define your unit of service
One hour of direct caseworker/client contact;
adminstrative time is not included.
S. In what ways are you planning for the needs of your service
( population in the next 5 years?
A) Recruit male volunteers and county residents
B) Develop and institute a Volunteer Training Program.
C) Evaluate program effectiveness through research/testing.
D Expand service and reduce the waiting list.
E Add casework staff person.
6. Please comment on any other problems or factors relevant
to your agency's programs, funding or service delivery.
i
Since evaluation by Big Brothers/Big Sisters of America, we have had
a caseload ceiling of 120 matches or 60 cases per caseworker.
Until we can add staff, we have stopped accepting applications from
children/families requesting service. We will serve those children
on the waiting list before opening the application process.
(See Appendix A and B for breakdown of service delivery).
i
25
a13?r
i
-3-
7. List complaints about your services that you are aware of.
On the average, a child requesting a Big Brother or Big Sister waits
a year to be served.
8. Do you have a waiting list or have you had to turn people away
for lack of ability to serve them? What measures do you feel
can be taken to resolve this problem? Recruitment of male volunteers
and hiring additional staff will allow us to serve children on waiting list.
How many people are currently on your waiting list?
86 children as of 10/84.
9. In what way are your agency's services publicized?
A) In the major local media (newspaper, radio and television)
B) Through neighborhood informational meeting
C) In addresses to area groups, community organizations, service
clubs and classes.
0) Through widely disseminated brochures and postings.
E) By other social service agencies and referral sources.
F) By families 8 children receiving service
G) By volunteers active in the program.
26
073.7 If
AGENCY GOALS FORM
Agency Name Big Brothers/Big Sisters of Johnson County Year 1986
Name of Programs Big Brothers/Big Sisters of Johnson County
BIG BROTHERS/BIG SISTERS OF JOHNSON COUNTY
Goal: To provide one-to-one guidance and companionship to children between
the ages of 6-14 from single parent families in Johnson County.
Objective A: In 1986, to provide service up to 150 active "matches".
Tasks: 1. Make at least 6 matches per month with no more than
four terminations for an increase of 2 matches per
month.
2. Supervise the child -adult relationships following the
match maintenance and evaluation schedule outlined in
BB/BS policy.
3. Keep written records of match progress and maintenance
checking with parents, schools, and referral sources.
4. Offer support services to the 80 children on the
waiting list.
5. Recruit 10-20 "Little Sisters" by:
( a) requesting referrals from Child Psych., United
Action for Youth and our other referral sources.
b) Holding neighborhood informational meetings pub-
licizing immediate openings for young girls.
c) Making public announcements in the media.
6. Maintain a percentage of county matches consistent
with the county need for service.
7. Hire a half-time caseworker -- possibly with primary
responsibility to county children.
Objective B: In 1986, to recruit and train an additional 50-60 volunteers
to serve as Big Brothers/Big Sisters.
Tasks: 1. Publicize the need for qualified adults emphasizing:
a) benefits to the child.
b) volunteer satisfaction.
c) option for Couple Matches (a couple with a child).
2. Promote the program and its purposes through:
a) feature stories and monthly public service
announcements.
b) formation of a Speakers Bureau.
(more)
27
3. Hold 8-10 public volunteer orientation meetings and
offer indi'vidual sessions as needed.
4. Offer at least 1 county orientation meeting in an
area of particular need.
S. Offer 4 in -services yearly to volunteers to increase
skills and/or provide information relevant to their
match.
6. Distribute 12 newsletters informing volunteers of pro-
gram activities, training and information.
7. Develop and implement Volunteer Training Program.
Objective C: In 1986 to provide adequate staff and board membership for
administration, financial stability and service delivery.
Tasks: 1. Maintain Board membership at no less than 15 and no
more than 20 members.
a) representing parents and volunteers in the program.
b) representing community interests and resources.
c) representing johnson County, Iowa City and
Coralville residents.
2. Supervise the planning process using board and paid
staff by:
a) updating the Long -Range Plan yearly.
b) identify objectives reached and objectives out-
standing.
3. Provide program evaluation and assessment by:
a) requesting information from parents and volunteers.
b) testing children involved in the program.
c) Tabulating results of reports and tests.
4. Monitor staff performance by yearly:
a) assessing the Coordinator (by BB/BS Board and
Extension Representatives).
b) evaluating caseworkers (by BB/BS Executive Director)
5. Raise funds needed for program operation and stability
by:
a) recruiting financial supporters (Advocates).
b) holding one major fundraising event (Bowl -for -
Kids -Sake).
6. Adjust staff benefits by:
a) offering insurance coverage for staff members.
b) evaluating staff benefits.
(more)
28
Resources Needed To Accomplish Program Tasks
1) One full-time paid Coordinator
2) Two full-time paid Caseworkers
3) One half-time paid Caseworker
Cost of Program
WAITING LIST, IN PROCESS:
Intake
Child 60 @ .5 hrs = 30 hrs/yr
Parent 60 @ 2.5 hrs = 150 hrs/yr
(120) 180 hrs/yr
GROUP ACTIVITY PROGRAM:
Child 31 @ 2.0 hrs - 62 hrs/yr
Parent 28 @ 2.0 hrs = 56 hrs/yr
(59) 118 hrs/yr
G�
Unduplicated Count - 337
Duplicated Count - 362
(Hrs Per Yr - 4,694)
Unduplicated Count - 38
Duplicated Count - 40
(Hrs Per Yr - 198)
Unduplicated Count - 120
Duplicated Count - 120
(Hrs Per Yr - 180)
Unduplicated Count - 59
Duplicated Count - 62
(Hrs Per Yr - 118
TOTAL Unduplicated Count - 554
TOTAL Duplicated Count - 584
(TOTAL Hrs Per Yr -5190)
r,
APPEP'X
A
Big
Brothers/Big Sisters
of Johnson County
MATCHES:
FY 84 - Johnson County Service
Intake and Match
Education
Shu lora
an Ted rmination
Child 181 @ 2.5 hrs
= 453 hrs/yr
10.5 hrs
= 1901 hrs/yr
Parent 156 @ 4.0 hrs
= 624 hrs/yr
11.0 hrs - 1716 hrs/yr
(337)
1077 hrs/yr
3617 hrs/yr
WAITING LIST, ACTIVE:
Intake and Match
Education
& Support
Child 20 @ 3.5 hrs =
70 hrs/yr
1.0 hrs =
20 hrs/yr
Parent 18 @ 5.0 hrs =
90 hrs/yr
1.0 hrs =
18 hrs/yr
o (38)
160 hrs/yr
38 hrs/yr
WAITING LIST, IN PROCESS:
Intake
Child 60 @ .5 hrs = 30 hrs/yr
Parent 60 @ 2.5 hrs = 150 hrs/yr
(120) 180 hrs/yr
GROUP ACTIVITY PROGRAM:
Child 31 @ 2.0 hrs - 62 hrs/yr
Parent 28 @ 2.0 hrs = 56 hrs/yr
(59) 118 hrs/yr
G�
Unduplicated Count - 337
Duplicated Count - 362
(Hrs Per Yr - 4,694)
Unduplicated Count - 38
Duplicated Count - 40
(Hrs Per Yr - 198)
Unduplicated Count - 120
Duplicated Count - 120
(Hrs Per Yr - 180)
Unduplicated Count - 59
Duplicated Count - 62
(Hrs Per Yr - 118
TOTAL Unduplicated Count - 554
TOTAL Duplicated Count - 584
(TOTAL Hrs Per Yr -5190)
r,
APPbWIX B
Big Brothers/Big Sisters of Johnson County
FY 84 - Iowa City Service
MATCHES:
Intake and Match
Child 130 @ 2.5 hrs = 325 hrs/yr
Parent 115 @-4.0 hrs = 460 hrs/yr
245 (785 hrs/yr)
WAITING LIST, ACTIVE:
Intake and Match
Child 17 @ 3.5 hrs = 60 hrs/yr
Parent 15 @ 5.0 hrs = 75 hrs/yr
32 (135 hrs/yr)
WAITING LIST, IN PROCESS:
Intake
Child 22 @ .5 hrs = 11 hrs/yr
Parent 21 @ 2.5 hrs = 53 hrs/yr
43 (64 hrs/yr)
iGROUP ACTIVITY PROGRAM:
Child 18 @ 2.0 hrs = 36 hrs/yr
Parent 15 @ 2.0 hrs = 30 hrs/yr
f 33 (66 hrs/yr)
Education, Support
and Termination
10.5 hrs = 1,365 hrs/yr
11.0 hrs = 1,265 hrs/yr
2,630 hrs/yr
Education 8 Support
1.0 hrs = 17 hrs/yr
1.0 hrs = 15 hrs/yr
32 yrs/yr
Unduplicated Count - 245
Duplicated Count - 260
(Hrs Per Yr - 3415)
Unduplicated Count - 32
Duplicated Count - 34
(Hrs Per Yr - 167)
Unduplicated Count - 43
Duplicated Count - 44
(Hrs Per Yr - 64)
Unduplicated Count - 33
Duplicated Count - 36
(Hrs Per Yr - 66)
TOTAL Unduplicated Count - 353
TOTAL Duplicated Count - 374
TOTAL Hrs Per Yr - 3712
DIRECTOR: William H. Boothe
UNITED WAY OF JOHNSON COUNTY
AGENCY NAME: CAtOiSA/VNA
CITY OF IOWA CITY • JOHNSON COUNTY ADDRESS: 1115 Gilbert Court
HUMAN SERVICE AGENCY BUDGET FORM PHONE: (319)337-9686
COMPLETED BY: William H. Boothe
FISCAL YEAR 1986 CALENDAR YEAR 1985 1
(Please circle yea APPROVED BY BOARD:-
(authorized signature
COVER PAGE on E
- date
Program Summary: (Please number programs to correspond to Income + Expense
Detail, i.e., Program 1, 2, 3, etc.)
1. SKILLED HOME CARE - Home visits by RN, Physical Therapists,
occupational Therapists, Speech Pathologists, Social Worker
and Home Health Aide.
' I. HEALTH PROMOTION/MATERNAL CHILD HEALTH - Home visits by RN,
Physical Therapist, and Social Worker.
7. ELDERCARE - Provision of health promotion and prevention at
nine sites throughout Johnson County. services include flu
shots, foot clinics, health screening and education programs.
! 1. CHILD HEALTH CLINIC - Provision of health screening, counseling,
referral, immunization and developmental assessments to children
to age 16.
5. COMMUNITY PROGRAMS - Provision of health counseling, screening
and education to general community and employee groups.
Local Funding Summary: CALENDAR YEARS PROPOSED 1985
1983 1/1/843/31/84 4/1/843/31/85 (4/1/83/31/86)
United Way of Johnson County 45,490 $ 11,375 $ 46,550 $ 46,550
FISCAL FY 84 FY 85` FY 86
YFARS
City of Iowa City $ S $
Johnson County 111,250 1 $ 116,0001$ 112,350 S 112 0
City of Coralville I. $ s S
FY 86 SUPPLEMENTAL REQUEST: TOTAL OTHER COUNTY UNITED WAY
Director's Salary Adjustment $ I $ I $ $
J
32
AGENCY: CAHHSA/VNA
INCOME DETAIL
34
d3"?P
ACTUAL
THIS YEAR
BUDGETED
ADMIN.
PROGRAM
PROGRAM
LAST YEAf
PROJECTEE
NEXT YE
I. Local funding sources(List below)
170,570179,825
184,550
26,380
51,319
57,200
a• United Way
45,490
'-46,000
46,550
6,983
391567
v
b• JCBH - Master Contract
111•,250
.114;000
112;350
,15,550
" 51 800.y
c• JCBH - HHA Contract
33',830
+
ii
.7:000
a
d. JCBH Sal
4�'+'`i .,yy
12,825
25 ;650
3;848
1,752
5;400
e•
�5-eGalr
f •
N"Kl.tw t
� S!_:Yr T
t �.lv
G „�a.
x �t ..
t ..
}.Y�.l
++,� .lt
,%a+eerjxy
h'C.. MY�.('�}
�hl'✓wCil+[t
2. State,Federal,Foundations(List)
272,235
330,500
306,500
45,975
259,250
a. JCBH - Ekpansion Grant
33;700
zliv
129;000
30;000
b. JCBH - WIC Contract
sN1;146%!1;500
• 1;500
'+122S
1 +" M `
V�E'-`
c• Medicare
r`f53581
`205;000
190;000
�26;SD05
Ail
d• Medicaid
{
83;808
95;000
•1851000
12;7501
3. Contributions/Donations
1,932
11000
2,500
375
2,125
4. Special events(List below)
a.
b.
ua
✓.
C.
i '
5. Net sales -services
9,454
10,0001
10,000
11500
8,500
6. Net sales -materials
7. Interest income
3,69
4,0001
4,000
600
3,400
8. Other(List below,including mist.)
20,55f
19,000
16,000
2,400
13,600
a• Blue Cross/InsuranceX810
Y..17sO0D
.15,000
:.2,250
12,750
+, +
b.
a3';A5,04Z
OOD
Miscellaneous
- -.1,000
1501;
1850.
orf
r
.a ♦r
TOTAL INCOME (Show also on page 2,
line lb)
878,43
544,325
523,550
77,230
338,194
57,200
Notes and comments:
34
d3"?P
AGENCY: CAHHSA/VNA
INCOME DETAIL (Continued)
PROGRAM
PROGRAM
PROGRAM
I PROGRAM
PROGRAM
I PROGRAM
A
c
I
,
EXPENDITURE DETAIL AGENCY: CAHHSA/VNA
EXPENDITURE DETAIL (Continued) AGENCY:, CAHHSA/VNA
r
PROGRAM
3
PROGRAM
4
PROGRAM
5
PROGRAM
6
PROGRAM
7
PROGRAM
8
1. Salaries
16,000
16,650
6,000
2. Employee benefits 8 taxes
2 400
2 498
900
3. Staff development
400
400
100
4. Professional consultation
S. Publication;/Subscriptions
450
50
50
6. Dues 8 Memberships
7. Rent
300
300
300
8. Utilities
9. Telephone
200
200
50
10. Office supplies b postage
200
200
50
11. Equipment purchase 8 rental
50
50
25
12. Equipment/Office maintenance
25
13. Printing b publicity
100
100
100
14. Local transportation
500
100
100
15. Insurance
100
100
25
16. Other (specify): gad Debt
17. Medical Supplies
2,000
18. Contract Ser ices
2,000
19' legal and Acc?o=ting
550
20. Depreciation:
300
also on age 2 21,625
TOTAL EXPENSES page
p,line 2
24,723
7,750
Notes and comments:
'^1
I
AGENCY: rAHHCAAM
SALARIED POSITIONS
Position Title / Last Name FTE'
(SEE AWACHM04f)
AST YEAR
ACTUAL
THIS YEAR
PROJECTED
NEXT YEAR
BUDGET
S
CHANGE
RESTRICTED FUNDS (Complete detail, Forms 7 b 8
Restricted by: Restricted for:
Board Marketing
Board Deficit
1,918
11,568
19,538
6,850
MATCHING GRANTS
Grantor/Matched by:
IN-KIND SUPPORT DETAIL
Services/Volunteers
Material Goods
Space, utilities, etc.
Other: (Please specify)
*Full
COMMUNITY AND HOME
HEALTH
SERVICE AGENCY/ THE
VISITING
NURSE
ASSOCIATION
AAAAAAAAAAAAAAAAAAA'AwAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAA
SALARIED POSITIONS
- FY 1985
POSITION
FTE
1983
FTE
AAAA AAAA A A A^^A^^nAlnAAnAAAA
AAAAAAA^^AAAAAA AAAAAAAAA AAAAAAAAA
1984 FTE
AAAA A AAAAAA
1985 % CHANGE
A AAAAAAA A A A An A nA AAAAAA
Executive Director
1
30,000
1
32,000
l
33,600
Director of Professional
5
Services(1)
1
2,700
1
13,500
1
28,000
5
(23,050)
(13,100)
Home Care Manager
.85
17,700
.85
18,900
.85
19,845
5
I& R Nurse
Staff Nurse
1
12,900
1
13,700
1
14,385
5
Pediatric Nurse
7
127,377
7.1
125,000
6.4
114,448
-8
Practitioner
.5
8,500
.5
8,700
.5
9,200
5
Clinic Nurse
.25
2,700
.25
2,900
.25
3,045
5
Physical Therapist
.75
15,500
'
1
21,200
1
22,195
5
Social Worker
0
•5
7,300
.5
7,665
5
w Volunteer Coordinator
0
.25
3,000
.25
3,150
5
Administrative Assistant
1
17,000
1
18,000
1
18,900
Bookkeeper
.25
5,500
.5
6,000
.5
6,300
5
/
Clerk
Home Health Aide(2)
1.7
4
25,000
1.7
26,000
1.7
27,300
5
Weekend Nurse(3)
40,000
4
23,000
0
-100
%
VST.
16,800
VST.
6,967
-59
%
TOTAL
304877
336000
315000
-6
(1) Salary of Director of Professional Ser'vices was paid directly
by Johnson County Health Department prior to 7/1/84.
Salary Is now paid by agency using funds provided by Johnson
County Health Department. Position has received pay increases
as provided by Johnson County. Figure In brackets indicates amount paid by JCHD)
(2) Home Health Aide services were provided directly by the agency
until 7/1/84. At that time the agency agreed to contract with the Johnson
County Health Department for these services.
I (3) In 1983 a nurse was hired to make visits on the weekend and evenings as assigned.
This was done to lessen costs of this service because employed nurses were paid at a
higher rate.
i
,
TAXE'.
(L
TO'
F
U
W
R
H
D
L
0
If a
s
V
F
h
h
DIRI
Hea'
Di s.
Lif,
Den
Vac
Hol
Sic
A-1
AGENCY:gp//Np Optional Budget Form: '8
Indicate NIA
DETAIL OF BOARD DESIGNATED RESERVES in
if applicable)
(For Funds Which Are Not Donor Restricted)
A. Name of Board Designated Reserve: Marketing
1. Date of board meeting at which designation was made: October 24, 1984
2. Source of funds: Excess Revenue
3. Purpose for which designated: Anticipated Deficit
4. Are the investment earnings available for current unrestricted expenses?
X Yes No If Yes, what amount: $800
I
5. Date when board designation became effective: 1/1/85
6. Date when board designation expires: 12/31/85
7. Current balance of this fund: $11.568
B. Name of Board Designated Reserve: FY85 Deficit
1. Date of board meeting at which designation was made: October 24, 1984
2. Source of funds: Excess Revenue (~
3. Purpose for which designated: Marketing of Services
4. Are the investment earnings available for current unrestricted expenses:
XYes No If Yes, what amount: $500
5. Date when board designation became effective: 1/1/84
6. Date when board designation expires: 12/31/84
7. Current balance of this fund: $6.850
C. Name of Board Designated Reserve:
1. Date of board meeting at which designation was made:
2. Source of funds:
3. Purpose for which designated:
4. Are the investment earnings available for current unrestricted expenses:
Yes _No If Yes, what amount:
S. Date when board designation became effective:
6. Date when board designation expires:
7. Current balance of this fund: 41
a,�a�
5
Conditions of Association
Agency: CAHHSA/IM
AGENCY HISTORY
(On this page only, please summarize the history of your agency,
emphasizing Johnson County, telling of your purpose and goals,
past and current activities and future plans. Please up -date
annually.)
I
Community and HaHealth service Agency/The Visiting Nurse Association
Home
( was first formally organized on July 13, 1949, as the IaAa City VNA. The
first RN was hired in 1951 - Clarice Rickman. The first director was hired
in 1956 - Mrs. Benton Smith. v A canbined with the City Nursing service
in 1959. Field experience with the University of Iowa College of Nursing
was established in 1966. The current Child Health Clinic was established
in 1963. In the late 1970's, services to seniors in ambulatory settings
_ was added. CAHHSA/VNA moved to its current location in 1970. CAHfiSA/vNA
continues to change in response to the needs of the Johnson County cc munitY.
42
�3��
ACCOUNTABILITY QUESTIONAIRE
A. Agency Purpose
I
See Mission Statement - Page A2
i -
B. Programs 6 Brief Description
See Attached Brochure
C. Tell us what you need funding for.
1. United Way - Funds free care for skilled hone care patients. In 1984,
agency will provide approximately $75,000 of free and subsidized skilled
care.
2. Sohnson County - Funds programs 2-5 completely. Agency paid for services
on a unit basis for each service provided.
D. Management . .
1. Does each professional staff person have a written job
description?
Yes X No
2. Is the agency Director's performance evaluated at least
yearly?
Yes x No
E. Finances
1. Are there fees for any of your services
Yes x No
I
a) If "yes", under what circumstances
sliding Fee Scale
b) Are they flat sliding x 7
c) Please discuss your agency's fundraising efforts, if applicable
No organized program.
Board committee established.
43
a3a�
F. Program/Services (See Section A)
* 1. How many persons in Johnson County did your agency serve
last year? (Including City of Iowa City)
a) Unduplicated Count 1638
b) 02MOCOOM Visits: 18,272
* 2. How many clients in Iowa City did your agency serve last year?
a) Unduplicated Count 1086
b) Visits: 13,196
* 3. How many units of service did your agency provide to Johnson
County residents last year? 5076 Visits
4. Please define your unit of service
i
Visit
Hour
Session
J
S. In what ways are you planning for the needs of your service
population in the next 5 years?
Long range planning conni.ttee.
6. Please comment on any other problems or'factors relevant
to your agency's programs, funding or service delivery.
In addition to programs noted in budget, CAHHSA/VNA also provides:
1) Free durable medical equipment loan program.
2) K.I.S.S. - Keep Infants Safe and Sound - Free loan of infant car
seats.
3) Contract for skilled services with Iowa City Hospice.
i
i
* Estimates for 1984
44
,�3.W
COMMUNITY AND HOME HEALTH SERVICE AGENCY
The Visiting Nurse Association
1983-84 SERVICES
Total Home Visits
Total Persons Served
VISITS BY AGE
Under 65
Over 65
VISITS BY AREA
Iowa City
Coralville
Johnson County
VISITS BY DISCIPLINE
Nursing
Physical Therapy
Speech Therapy
Occupational Therapy
Social Services
Home Health Aide
VISITS BY FEE SOURCE
Medicare
Medicaid
Blue Cross
American cancer Society
Full Fee
Part Fee
No Fee
No Charge (Johnson County)
Private Insurance
Not Yet Classified
TYPE OF SERVICE PROVIDED
Skilled Care
Health Promotion
Maternal Health
Not Home/Refused
CHILD HEALTH CLINIC
Children Enrolled
Clinic Visits
Physical Exams
Number of Clinics Held
45
Section A
1983
1984
14,949
18,130
1,255
1,567
5,227
7,335
9,722 10,795
10,841
13,121
1,332
1,864
2,776
3,145
9,417
12,055
905
1,253
180
276
133
147
365
699
3,949
3,700
5,362
2,528
312
136
6
1,421
1,264
3,666
241
13
6,465
3,207
511
55
20
1,220
1,681
4,532
388
51
11,236
13,609
3,118
3,937
249
297
346
287
348
400
601
666
470
576
45
74
�3�P
7. List complaints about your services that you are aware of.
All client groups are asked to evaluate services on a regular basis.
Results, including complaints, are acted on.
8. Do you have a waiting list or have you had to turn people away
for lack of ability to serve them? What measures do you feel
can be taken to resolve this problem?
NO
How many people are currently on your waiting list?
9. in what way are your agency's services publicized?
Yellow Pages
News Releases
Brochures
Pamphlets
Health Fairs
TV, Radio Spot Announcements
47
4;�3�?ep
I
COMMUNITY AND HOME HEALTH SERVICE AGENCY
The Visiting Nurse Association
GOALS
1985
MISSION STATEMENT
The Community and Home Health Service Agenccy/TheVisitinOf life by g Nurse
sting
Association exists to improve the quality
ieve the highest level of independent
individuals and families to ach
living appropriate to the potential of the persons involved.
CAHHSA/VNA will pursue this mission by:
1. Providing quality health and social services to individuals and
families in the home and community without regard to race,
religion, sex, or age and by providing these within the constraints
of the agency resources to persons with limited means.
2. Attracting, managing, and developing sufficient human, physical
and financial resources to assure continued long-term ability of
CAHHSA/VNA to offer services and leadership as a home health care
provider.
3. Adopting and promoting positions on issues which affect the ful-
fillment of this mission.
II. GOAL
To improve the health status of the residents of Johnson County.
III. OBJECTIVES
1. Skilled Care Program
Visits made to persons, at their place of residence, who have a
diagnosed health problem and are in the care of a physician.
Services provided include: Direct care, observation, or initial
teaching to improve the health of o patients
eperson. with stable also
onditions
include monitoring and evaluating
which have potential for complications or deterioration without
appropriate intervention.
Skilled care involves the services of the following tdisciplines:y,
Nursing, Physical Therapy, Speech Pathology,
occupaionaland Home Health Aides.
Provide curative, restorativreferredltoaCAHHSA/VNA.tive home Sptth care o
ecific
residents of Johnson County
services and volume provided will be:
Nursing 7,500 visits
Home Health Aide 4,000 visits
Physical Therapy 1,500 visits
Occupational Ther 275 visits
Speech Pathology 400 visits
Medical Social Worker 400 visits
.
48 o?3a�
CAHHSA/VNA
Tasks
Maintain staff
Market services
Maintain liaison with health care providers
Provide in-service education
Provide daily supervision
Provide administrative support
Resources
4.5 FTE Registered Nurses
1.0 FTE Physical Therapist
.55 FTE Nurse Supervisor
.5 FTE Medical Social Worker
Contract Staff (speech Pathology, Occupational Therapy,
Week -end Registered Nurse)
4.0 Home Health Aide Contract with Johnson County Health Dept.
Travel Reimbursement
Medical Supplies
Liability Insurance
Educational Costs
Patient Education Materials
Other supplies
COST OF OBJECTIVE: $327,789
Health Promotion Program
visits made to assist individuals and families to obtain or
maintain optimal level of health. Services include developing
and maintaining appropriate health practices, promoting optimal
personal well-being and coordination of community resources to
the benefit of the patients.
Provide preventive, educational and developmental health
care to residents of Johnson County referred to CAHHSA/VNA.
Specific services and volume provided will be:
Nursing 3,600
Medical Social Work 500
Tasks
Maintain staff
Market services
Maintain liaison with health care providers
Provide in-service education
Provide daily supervision
Provide administrative support
Resources
.2 Nurse Supervisor
1.5 FTE Registered Nurses
.25 FTE Medical Social Worker
Travel Reimbursement
supplies
Liability Insurance
Educational Costs
Patient Education Materials
49 �3��i
CAHHSA/VNA
COST OF OBJECTIVE: $68,954
3. Eldercare Program
Eldercare is a series of services offered to well elderly at
various sites throughout Johnson County. The goal of the
services is to promote optimal health and independence to older
persons. Services include direct care, screening, teaching,
counseling, referral and education.
Provide prevention, screening, education and counselling services
to approximately 3,000 elderly individuals at community sites
throughout Johnson County.
Tasks
Maintain staff
Market services
Maintain liaison with health care providers
Provide in-service education
Provide daily supervision
Provide administrative support
Resources
.1 Nurse Supervisor
.25 Registered Nurse
Travel Reimbursement
Supplies
Liability Insurance
Educational Costs
Patient Education Materials
COST OF OBJECTIVE: $21,625
4. Child Health Clinic
Services are available to children from birth through sixteen
(16) years of age who have a family physician. Services include
physical assessment, counseling, immunizations, health maintenance
and promotion of normal growth, and development and referral as
appropriate.
Provide physical assessments, immunizations, education, and
counselling services to approximately 550 children through the
provision of 36 clinic sessions.
Tasks
j Maintain staff
Market services
Maintain liaison with health care providers
Provide in-service education
Provide supervision
Provide administrative support
50
aaa�
10/84
CAHHSA/VNA
Resources
.15 Nurse Supervisor
.5 Pediatric Nurse Practitioner
.25 Clinic Nurse
Supplies
Liability Insurance
Educational Costs
Patient Education Materials
COST OF OBJECTIVE: $24,723
5. Community Programs
Services to organizations, institutions, businesses, and
other community groups, including counseling, screening,
education, direct service and referral.
Provide preventive, education, screening and counseling
services to persons throughout Johnson County.
Tasks
Maintain staff
Market services
Maintain liaison with health care providers
Provide supervision
Provide administrative support
Resources
.05 Nurse Supervisor
.25 Registered Nurse
Travel Reimbursement
Supplies
Liability Insurance
Patient Education Materials
COST OF OBJECTIVE: $7,750
51
�?3-�9
r"j
UNITED WAY OF JOHNSON COUNTY DIRECTOR: Verne Kelley
AGENCY NAM6'0l el g&tMinCEtnrec ammuni
CITY OF IOWA -CITY • JOHNSON COUNTY
ADDRESS: 505 E. Collece St.
HUNAN SERVICE AGENCY BUDGET FORM PHONE: 338-7884
FISCAL YEAR 1986 CALENDAR YEAR 1985 COMPLETED BY:
(Please circle year your agency uses) APPROVED BY BOARD:
authorized signature
COVER PAGE on -13-t d"f+)
date
Program Summary: (Please number programs to correspond to Income + Expense
Detail, i.e., Program 1, 2, 3, etc.)
There are no new programs proposed in the 1986 budget. The break-out of programs, however,
is more numerous than in last year's proposed budget, in accordance with state accreditation
standards. The outpatient, consultation, student training, education, and evaluation pro-
grams (one through five respectively)ceregrouped together in last year's budget. in additic:
ccmTunity support in Cedar County (Program eight) was added after the fy 1985 budget sub-
mission.
An increase is budgeted for psychiatrists (professional consultation) in the outpatient pro-
gram. This increase reflects greater numbers of people needing prescription of psychotropic
medications, which is primarily due to our new day treatment program and coimunity support.
More secretarial time (ten hours a week) is also budgeted for typing psychiatrists' notes.
Day treatment (program 6) is budgeted for entirely local support (Johnson Co.)because the
state special allocations grant expired in fy 1985. However, $10,000 of its' budget is
forecasted from state general allocations funds to Johnson Co.
Community Support in Cedar co. (Program 8) is presently supported by state general allocation:
funds, allowing for an increase of the case -manager from one-half to three fourths time.
(continued on reverse)
Local Funding Summary: CALENDAR
YEARS oonuncan ionc
riauu.
vcaac FY 84 FY 85 FY 86
266,489 1 $ 314,015 1 $381,283
Johnson County State General Allocation Fund 13.4AR iv nnn in A„^
L City of Coralviile
1983
1/1/84-
3/31/84
4/1/84-
3/31/85
(4/1/85-
3/31/86)
United Way of Johnson'County
$ 0
1 $ 0
1 $ 0
riauu.
vcaac FY 84 FY 85 FY 86
266,489 1 $ 314,015 1 $381,283
Johnson County State General Allocation Fund 13.4AR iv nnn in A„^
L City of Coralviile
I$ 0
I$ 0
I$ 0
FY 86 SUPPLEMENTAL REQUEST: TOTAL
OTHER
COUNTY
UNITED WAY
Director's Salary Adjustment
1 $ n/a
$ n/a
$ n/a
$ n/a
52
a3 --W
A state special allocations grant has been approved for Cedar County
Community support but the amount is not yet determined -and thus is not shown
in this budget. The case manager is budgeted to increase to full-time
however, on the strength of the grant approval.
The administration budget provides for the purchase of computer hardware
and software. Our financial management has become increasingly complex.
In our accreditation review, the Department of Human Services recommended
computer capability to facilitate development of a management information
-- '
syst"`
_L . _ -...........a ... .-F�4.� �f�..a�.-.�� f... . nmmnni by menhal. health,
cent
BUDGET SUMMARY
AGENCY: Mirl_F,Achr m Iowa Carnimity D n Al
Health Center
54
o73a�
ACTUAL
THIS YEAR
BUDGETED
LAST YEAR
PROJECTED
NEXT YEAR
1. TOTAL OPERATING BUDGET (Total a + b)
515,153
483,535
562,140
a. Carryover Balance (Cash from 3)
18'64]
6°806
:2 898
b. Income Cash
%-'4 6 5 `2
476''72:
5524�2A
2. TOTAL EXPENDITURES (Total a + b)
441.718
480 637
559.242
a
112 562? <•
a. Administration
464
' �+,
b. Program Total (List programs below)4
r, r"ns
41 Out-patient os chothe a
�,YY )l4Y1. t}*] h
V "� '),I
\IYfCPi�'r➢T���•.
t.:
41 qfnirlpnt Training
a.`F•.,sL. FF Wt}..� >
rYy�•"•9
r r4" -.Q 3.K
l � i{ � '" � �.YT
j
}i Y.✓ , $' �+.T."('k4^yj(
,{;
y�t�y� "��q'bfy'���Y,.
4 Education
#5 Evaluation�.M'F;:",.`Sn7`
' r
...vu
f"�,t`�9Q `y,'
fl27;�667+ 1
61,274
°6».75
#6 Day Treatment
a c h}Y.
54au'r
4tt4w61
#7 community Support Services-JohnsonVq
Tj19,836�>kt
t�$?,
fat„atr.
4;63,01530�4�VWX"
#8 Cedar
•
P; � �Y]• •IUu S
•. >47 h ..
`13 �{]te(1.+Ay ger.:
'
ai..4 � a a
Y,i• ..4„..
.L ,,,.nC.r '�
3. ENDING BALANCE (Subtract 1 - 2)
73,435 *
2,898
2,898
4. IN-KIND SUPPORT (Total from Page 5)
0
0
0
5. NON-CASH ASSETS
66,629
Notes and comments: ** programs #1 through #5 and #7 were combined for FY 85
11 11 11 11 11 11 II O FY 84
* Actual cash balance should show as $6,806 due to a capital expenditure
of 66,629, as indicated on line 5.
------------
54
o73a�
INCOME DETAIL
1. Local funding sources(List bel
a•Johnson Co.
b Cedar Cp
r.I ;la Co
d.
e.
f.
2. State,Federal,Foundations(Lis
Johnson Co. -General Allocation
a
Cedar Co. -General Allocation '
State Soecial Allocations
c.
4. Special events(List below)
i�
e
5. Net sates -5e..,-_- -
1
7. Interesti }ncuurc
8. Other(List below,including misc.
a. Rents
b. DCS 6 Ins. Reports
C. Miscl.
TOTAL INCOMEa aallso on page 2,
linNotes and comments:
P,d-Eastern Iowa CcnT=utY Mental
AGENCY: Health Center
AL THIS YEAR BUDGETED ADMIN. PROGRAM PROGRAM
LAP PROJECTEC NEXT YE
59 372,43 438;350 94,205 235,987 19,629
89 319 159 381,283 "81;976 195;396 15;929
77 cia'fd 20`3154 `"° 11963
1,200
1,200
650
550
734
Nt
1=77777
d„S „v a
r k�
77-7-
1Seiiv
556}b .hu tl
550
x650
\k`, 650
M
1650
t f
-ati ry..a
512 476,729 559,242 112,582 303,910 19,629
55
a3.zf
Mid-Fastern Iowa Community
AGENCY: Mental Health Center
INCOME DETAIL (Continued)
a3;?f
PROGRAM
PROGRAM
PROGRAM
PROGRAM
PROGRAM
PROGRAM
3
4
5
6
7
8
1. Local funding sources(List below)
4,063
2,942
909
55,753
24,862
0
a. Johnson Co.
• 41063
2,524
7*i8i0
5•f�5x;053
24 2
,w^a`ri'\�•"8
b. Cedar Co.
200
`.
,
..
sv2+.{aq
C. Iowa Co.
67
,
d.
e.
?>+i.{
^.
2. State,Federal,Foundations(List)
10,000
24,592
+k
:'•
a. Johnson Co.-Gneral ALloca
�rko-Sr.a6`vTt"
ee(
b. Co. Allocation
r5Yu
-General
J�.v
F
c - State CHS -Special Allocation
d.
7k
"-x:r`•r
t
3. Contributions/Donations
4. Special events(List below)
µ{
1
a.
_w
M"ri4:aL•
b •
1Ad
-
nr�k*Qv
t`-ya
1AM„FJ0
c.
•iY,�i;+•SC`':+wx.{W.vre
::4 sr a„i, ':i.S
rtMa�51'�j'
i,.u�k dY>•WW'
i.i.a..+F.�•`:+Wee�.
S. Net sales -services
6. Net sales -materials
7. Interest income
8. Other(List below,including misc.
Rent
a.
b. DDS & Ins. ReportsC.
�•'�,'.`,��yr•?•k,,'?�ryC
l('i_``r5'y.h
n.,�a•,+iu'.
'+"..�'kw�-,:'S~.ik"`�?;t
Mlscl.
%'fit i,t i'�":l't�
TOTAL INCOME (Show also on page 2,
line lb)
4,063
2,942
909
65,753
24,862
24,592
Notes and comments:
a3;?f
Mid -Eastern Iowa community
EXPENDITURE DETAIL AGENCY: Mental Health Center
ACTUAL
LAST YEAR
THIS YEAR
PROJECTED
BUDGETED
NEXT YEAR
ADMIN.
PROGRAM
1
PROGRAM
2
1. Salaries
269,757
55 313
314,761
63 172
334,722
70,629
76,308
15.719
157,528
31,518
14,290
3,483
_ _
2. Employee benefits & taxes
3. Staff development
7,492
8,225
8,400
1,585
3,350
328
4. Professional consultation
62,070
49,709
87,000
5. Publications/Subscriptions
1,930
11500
2,200
6. Dues & Memberships
P2,OOO
7. Rent
640
1 300
1 800
8. Utilities
4,045
3,577
4,400
880
2,047
255
9. Telephone
4,218
3,723
4,300
136
1,300
363
0. Office supplies & postage
5,36-8-
5,550
6,000
3,610
1,590
100
11. Equipment purchase & rental
4,874
1 4.900
9.400
7,000
2.00 o
2. Equipment/Office maintenance
3. Printing & publicity
1,017
1,000
1,250
825
4. Local transportation
5,219
5,300
7,300
700
4,000
5. Insurance
4,353
4,000
6,441
644
4,192
470
6. Other (specify): CSP
177
100
7.Office Services : Cedar Co.
1,906
3,900
4,000
2,000
18 -Prof. Fees : Audit
2,675
2,500
2,700
2,700
Ig . Development:
0
100
100
100
O Allow, for Doubtful Accts
1,600
600
1,000
1,000
TOTAL EXPENSES (Show also on
Page 2,line 2)
441,718
480,637
559,242
112,582
303,910
19,629
Notes and comments:
EXPEND]
1.
Sa
2.
3.
Em
St.
4.
Pr.
5.
Pul
6.
Du(
7.
Rer
8.
Uti
9.
Tel
10.
Off
11.
Equ
Equ
13.
Prt
14.
Loci
15.
Inst
16.
Othf
17Affice
18.Pmf.
19M R
20;Mcw.,
Feu.
Note
s
;ALA?.IED POSITIONS
'osition Title /
LasL Name
FTE*
.:%.Director
Kelley
1.00
-:lin. Psychologist Lo+.enberg
1.00
office Manager
Lovell
1.00
Clin.Psychologist
tLirvey
.60
:'sych. Nurse
Wieland
.55
:secretary
M^ineke
1.00
.:lin.Soc.Plorker
Jackson
1.00
Dube
.50
Paley
.80
Case Manager
Lear
1.00
Psych.Nurse
Cumnings
1.00
Secretary
Johnson
.50/.75
Coordinator-Day
-e,trDaf
,`activities Coord:
Mid -Eastern Iowa Comn.
AGENCY: M1@ntal Health Center_
5T YEAR THIS YEAR NEXT YEAR S
ACTUAL PROJECTED BUDGET CHANGE
37
14,947 1 15,843
12,827
27,103
13,213
14,200
28,103
14,052
15,119
29,022
14,512
6.5
3.3
3.3
23,208
24,590
23,217
5.6
15,009
16,008
16,927
5.7
24,669
25,700
28,727
11.8
10,820
6,500
10,440 •
57.1
Johnson from .50 FPE in 1985 to .75FIE in 1986 (needed for Psychiatric dictation)
mellerup from .50 FTE and .75 FTE in 1985 to 1.00 FTE in 1986 (to be paid by cedar co.)
2.58 is for increased time by Johnson and Mellerup, and 3.7%is for salary increases
60 A 3,�
Mid -Eastern Iowa Cotmwnity
Fantal Health Center
AGENCY:
_',EFIT DETAIL
ACTUAL THIS YEAR
? AND PERSONNEL BENEFITS LAST YEAR PROJECTED
+st Rates for Next Year)
55,313 63,172
:A
7.05 % X S -M. 2RS
_ •m to ment Comp:
1.80 % x $ 166,388
2,340
2,950
_ ••ke_r's Camp.
% x $
includ
irement
8 % x $
filth Ins.
$ per mp.: indiv.
S 0 per mo.: family
9,300
10,827
_
saoilit Ins.
.97 per �90x $
`e Inpers.
1,000
$•SO pper month
'ler
% X
0
0
% X $
:f :'I staff not covered with certain Benefits, please
note in Comment Section.
tk Leave Policy:
Maximum Accrual 720 hours
24 days per
year for years 0 to 1
days per
year for year.to •-
~ .acation Policy:
Maximum Accrual 0 hours
20 days per
year for years U—to 1
days per
year for year _ to _
-.olidays:
8 days per
year.
••Iunths of Operation
During Year: 12
-urs of Service: Finn s Thurs 8:30 am to 9:00
Exn
.ies,Wed, Fri 8:30
am to 5:30 p+n
rTOR'S POINTS & RATES STAFF BENEFIT POI
Mlnimu-' m Maximun
th insurance 12 $ 5LJMon. _
oility Ins. I. $ 29 Mon.
Insurance = 5 to Mon._
.al Ins. 2 $ 12 Mon.
:tion Days 20 20 Days
:days 0 8 Days _A
Leave 20 Days d
POINT TOTAL 67.5 67.5
61
BUDGETED
909
DIRECTOR'S BENEFIT COSTS
Related to Supplemental Request
for Salary Adjustment:
Count $
United Way $
Other $
1�31?e
r"
OPTIONAL BUDGET FORM:
(Indicate N/A
AGENCY: if applicable)
DETAIL OF RESTRICTED FUNDS
(Source Restricted Only --Exclude Board Restricted)
Name of Restricted Fund Johnson County General Allocation Fund
1. Restricted by: Board of Supervisors
2. Source of fund: DHS. State of Iowa
3. Purpose for which restricted: Day -Treatment Program
4. Are investment earnings available for current unrestricted expenses?
Yes x.No If Yes, what amount:
5. Date when restriction became effective: 1/1/84
6. Date when restriction expires: 9/30/84
I
7. Current balance of this fund: 0
B. Name of Restricted Fund Department of Human Services, State of Iowa
i
1. Restricted by: same
2. Source of fund: DHS, State of Iowa
I
3. Purpose for which restricted: Day Treatment Program
4. Are investment earnings available for current unrestricted expenses?
Yes % No If Yes, what amount:
5. Date when restriction became effective: 1/1/84
6. Date when restriction expires: 9/30/84
7. Current balance of this fund: 0
C. Name of Restricted Fund
1. Restricted by:
2. Source of fund:
3. Purpose for which restricted:
4. Are investment earnings available for current unrestricted expenses?
Yes No If Yes, what amount:
5. Date when restriction became effective:
6. Date when restriction expires:
7. Current balance of this fund:
62
�?3a�
Conaitions of Association
Agency: Community Mental Health Center r
AGENCY HISTORY
(On this page only, please summarize the history of your agency,
emphasizing Johnson county, telling of your purpose and goals,
past and current activities and future plans. Please up -date
annually.)
The mission of the Mid -Eastern Iona Canrunity Mental Health Center is to furnish mental
he:ilth care, promote mental health, attempt prevention of mental illness and to provide other
services consistent with these purposes. Since its establishment in 1969, the Center has
vi(Jorously pursued its mission successfully developing a pattern of services that is efficient,
is responsible to community needs, and which has an excellent reputation. The number of
ee:-sons served has increased each year and our budget and staff have also grown.
The bond of directors is the policy-making body for the Center. It determines the goal
ar..i objectives of the Center. Fran each county served by the Center, seven persons serve on
tho !x>ard. Since 1969 when the Center opened, 77 people have served on the board: 24 from
Cedar County, 22 from Iowa County and 31 from Johnson County.
our staff is of high quality and of considerable experience. Through the years there
ha:i teen little turnover of staff members and they have achieved a high level of productivity
and efficiency.
The original and basic program of the Center is outpatient, consultation, education,
an(i evaluation services. Outpatient services include individual, couples and families ("
therapies, and prescription of medications and aftercare services for people who have been
hospitalized for mental illnesses. Prescreening evaluations are also provided for persons
seeking voluntary admission to state mental health institutes. Emergency hours are reserved
each working day.
The Center strives to develop a strong cam(unity orientation, and staff are involved
with crisis and domestic violence programs, free lunch, senior citizens, schools, county care
facilities, a half -way house, MH/MR advisory boards, planning, and public and professional
e&;cation.
Last year 868 of these services were provided in Johnson County, and 74 each in Cedar
anu Iowa counties.
The Center initiated a Community Support Program in Johnson County in 1981 for persons
having chronic mental illnesses and their families. Cedar County is funding an expansion of
the program for its area. A day treatment program in Johnson County was developed through a
St.te grant and Johnson County general allocations funds. It is designed for persons needing
more than once a week outpatient appointments, but less than 24-hour hospital care. The goals
of the program are to reduce rates of rehospitalization and to improve the quality of their
lives.
Factors influencing 1986 budget allocations are: 1) The State grant for the day treatment
Dr. - gram expired in fy 1985, which shifted the costs entirely to Johnson County. 2) We have
er::inved a new medical director who will work half -tine, which will increase psychiatry costs.
3) ntie budget includes housing costs associated with the possible purchase of the property at
5n': r. Collece. The do,m oavment is -anticipated from Community Development Block Grant
(CDBG) funds.
63
ACCOUNTABILITY QUESTIONAIRE
A. Agency Purpose
To furnish mental health care, promote mental health, attempt
prevention of mental illness, and to provide other services
consistent with these purposes.
B. Programs 6 Brief Description
1. Outpatient 6. Day Treatment
2. Consultation 7. Community Support (Johnson Co.)
3. Student training 8. Community Support (Cedar Co.)
4. Education
5. Evaluation
C. Tell us what you need funding for.
To finance the above noted programs which are aimed at strengthening
families and individuals, treating mental and emotional disturbances,
reducing rates of rehospitalization, and improving the quality of
life for the people served.
D. Management
1. Does each professional staff person have a written job
description?
Yes x No
2. Is the agency Director's performance evaluated at least
yearly?
Yes x No
E. Finances
1. Are there fees for any of your services
Yes x No
a) If "yes", under what circumstances
According to ability to pay.
b) Are they flat sliding x" ?
c) Please discuss your agency's fundraising efforts, if applicable
None
I
i
64
073�,�
F. Program/Services
1. How many persons in Johnson County did your agency serve
last year? (Including City of Iowa City)
a) Duplicated count same as (3)
b) Unduplicated count 1259
2. How many clients in Iowa City did your agency serve last year?
a) Duplicated count not available
b) Unduplicated count 1032 Iaa City; 156 outside IC & Coralville;
Wille
3. How many units of service did your agency provide to Johnson
County residents last year? 6935
4. Please define your unit of service
Appointments averaging one hour in length, and hours of consul-
tation and education, plus contact hours in CSS and day treatment.
5. In what ways are you planning for the needs of your service (!
population in the next 5 years?
We have a standing committee on planning. Current planning is
in regard to persons having chronic mental illnesses and to
people living in rural areas.
6. Please comment on any other problems or factors relevant
to your agency's programs, funding or service delivery.
65
7. List complaints about your services that you are aware of.
We have had complaints about our use of a waiting list. We have not
been able to reduce its duration. Rather it has increased to about
five weeks despite immediately seeing emergencies, reducing the
average length of treatment, and making referrals to other services.
j 8. Do you have a waiting list or halve you had to turn people away
for lack of ability to serve them? What measures do you feel
can be taken to resolve this problem?
See above
How many people are currently on your waiting list?
35
9. In what way are your agency's services publicized?
i
Cable television, radio, newspapers, speeches, health fairs, and
work with other providers.
,r
M
13.W
OVERALL GOAL, OBJECTIVES AND TASKS
OF EACH SERVICE TO BE PROVIDED
BY THE COMMUNITY MENTAL HEALTH CENTER
Overall Goal: To furnish mental health care, promote mental health,
attempt prevention of mental illness, and to provide other services
consistent with these purposes.
Objective A: To provide outpatient services to an estimated 1,200
persons in Johnson County (and approximately 125 persons in Cedar
County and 100 persons in Iowa County).
Tasks: 1. In Johnson County to provide 5300 hours of verbal ther-
apies, including administration of medications by psychiatric
nurses.
2. To provide 1000 psychiatric appointments for prescription
of medication and counseling.
Objective B : To provide prescreening services for all persons seek-
ing voluntary admission for psychiatric care at the Mental Health
Institute, Mt. Pleasant (Johnson, Cedar & Iowa Counties).
Tasks: 1. To provide for the availability of staff 24 hours a day,
seven days a week.
2. To contact the staff at the MHI regarding all persons
whom we have prescreened and approved for voluntary admission.
Objective C: To provide up to 600 hours of consultation services in
Johnson County (80 hours each for Cedar and Iowa counties) for com-
munity agencies and to participate in mental health planning with
local and state organizations.
Tasks: 1. To meet requests for consultation from the Crisis Inter-
vention Center, Rape Victims Advocacy Program, Domestic
Violence Project, Agency Directors, Department of Social Ser-
vices, County Care Facilities, University of Iowa, and other
agencies.
2. To participate in planning with MH/MR Advisory Board,
Mental Health Task Force, Child Sexual Abuse Committee, Cedar
County Consortium, Iowa County Agencies, Community Mental
Health Centers Association, and the Executive Directors of
Iowa Community Mental Health Centers.
Objective D: To provide 100 hours of education services in Johnson
County (15 hours each in Cedar and Iowa Counties) for local and state
organizations.
Tasks: 1. To provide information on mental health topics to local
media.
2. To speak to local•groups.
3. To engage in planning with schools to promote mental health.
4. To plan and conduct continuing education programs to staff
of Iowa Community Mental Health Centers.
5. To provide inservice training for County staffs of other
providers.
Objective E: To provide practicum training experiences for one grad-
uate student in a mental health profession.
Tasks: 1. To provide up to 300 hours of supervised practicum train-
ing for the graduate student.
2. To participate in educational planning with graduate
departments of the University of Iowa.
Objective F: To participate in a variety of services specifically,
geared to rural areas.
Tasks: 1. To conduct workshops that focus on needs of rural residents.
Gil
2. To help with a support group for displaced farm families.
3. To assist in long range planning for county care facili-
ties.
4. To offer programs on mental health.
5. To write articles in local newspapers on mental health
concerns, parenting, depression, adolescents.
6. To coordinate with County Extension agents for serving
farm families.
Objective G: To provide Community Support Services in Johnson and
Cedar counties for people having chronic mental disability.
Tasks: 1. To provide case management services for 60 persons in
Johnson County and 25 people in Cedar County.
2. To provide programs in social and living skills.
3. To provide drop-in services in Johnson and Cedar counties.
Resources Needed to Accomplish Objective G:
1. Full time equivalence of 2.0 staff
2. Office space
Objective H: To provide day treatment programming for people having
chronic mental illnesses.
Tasks: 1. To organize day treatment for two groups: a) those for
whom the goals are improved functioning; and b) those for
whom the goals are to maintain current functioning.
2. To provide services for about 60 persons in fy 1986.
Resources Needed to Accomplish Progam Tasks:
1. An equivalence of 14.2 full-time staff persons.
2. A half-time medical director (psychiatrist).
3. Additional office space with access for the handicapped.
Cost of Program (including administrative costs): $579,041
68
a3.��
1_
DIRECTOR: Patricia Gilroy
U'IITEO S;AY OF JOHNSON •-,nUIITY AGENCY NAME:C.C. FoodBank and Emergenc'
CITY OF 10'WA CITY • JOHNSON COUNTYAssistance Progran
ADDRESS: 26 E. market St.
HU14AII SERVICE AGENCY BUDGET FORM PHONE: 351-2726
C014PLETED BY:
FISCAL YEAR 1986 CALENDAR YEAR 1985 '
ar your agency uses) APPROVED BY BOARD:
authorized signature
onc 964
COVER PAGE
Program Summary: (Please number programs to correspond to Income + Expense
Detail, i.e., Program 1, 2, 3, etc.)
I* The Food Bank is a pro,^,ram to give Johnson County residents emergency and sup-
plemental food. There is no waiting list and no appointments needed. The food
is donated canned foods and dry staples, as well as instant milk and cheese.
2* The Emergency Assistance Program is to help transients and local residents with
their emergency transportation, lodging, prescription medication, and other needs.
Thvre is no waiting period and no appointment necessary. We also try to find
appropriate resources to refer our clients to for more on-going help, when
appropriate.
*ln both programs, client contact and distribution of food and vouchers for
services are handled by the volunteers. The program coordinator provides
supervision, support and information to the volunteers.
Local Funding Summary:
Johnson
City of Coralville
FY 86 SUPPLEMENTAL REQUEST:
1 Director's Salary Adjustment
S 7,813 1 S
S 6so 1 S
TOTAL OTHER
S g S
3,675 I $ 9,498 1
550 Sl,000
COUNTY UNITED WAY
S
69 a?31?00
r
AGENCY: C.C. Food Bank and zzmeroency
Ass:s:ance Program..
-,T ClIMMADY
70
a3.7f
nenoe..�- A_s.stance Program
AGENCY:
INCOME DETAIL
ACTUAL
THIS YEAR
BUDGETED
ADMIN.
PROGRAM
PROGRAM
LAST YEA
PROJECTEC
NEXT YE'
1. Local funding sources(List below)
37158.47
37728-Oc
41,880*
a. United way
10708.00
11500.0
12645.00
Iowa city
7843.00
7943.0
8737.00
b
EX?EiiD.'TURE DETAIL
1, Salaries
2. Employee benefits & taxes
3. Staff development
4. Professional consultation
S. Publications/Subscriptions
6. Dues & Memberships
7. Rent
8. Utilities
9. Telephone
10. Office supplies & postage
11. Equipment purchase & rental
12. Equipment/Office maintenance
r7SA?
rinting & publicity
ocal transportation
nsurance
ther (specify):
- Trans. s . Sfisc.
8• Food Bank
o
AGENCY:
C.C. i..od Bank, and Eneroency
Assistance ?rocrac.
ACTUAL THIS YEAR BUDGETED PROGRAM PROGRAM
AST YEAR PROJECTED NEXT YEAR ADMIN. Ipg 2EAP
3,417.28 15,600.00 20,774.00 5193.5D 7790.25 7790.25
2,715.11 2,277.00 1,618.00 1618.00
150.00 200.00 200.00
600.00
1,148.70 750.00 1,872.00
17,210.09 18,450.�20295...0012,853.96 5,245.
150.00 1 300.01 150.
624.00 624.00 624.
12
295.
(Show also on
TOTAL EXPENSES
page 2,line 2)155,074.15 47 457 00 60 359.00 8,585.50 22,189.25 29,584.1
Notes and comments:
" Coordinator's salary 16,614.00
Half-time clerical 4,160.00
+ overall 7.9% increase
72
a 3a�
SALARIED P
Position T
Coordinate
rl_r. ra!
RESTRICTEI
Restricte(
MATCHING
Grantor/M
IN-KIND S
Services/
Material
Space, ul
Other:• I
•Full-
BENEFIT DETAIL
AGENCY:
ACTUAL THIS YEAR BUDGETED
urvt vra
TAXES AND PERSONNEL BENEFITS `^ --
(List Rates for Next Year) 2,715.11
TOTALz 277.00•
.0705 : % $16,614 2,406.09' ,
FICA•0430 4,160
Unemolovment Com .0430 o x 510,400
.0430 4,160
Worker's Comp. x 5
Retirement A x 5
S x per mo.:x indiv.
Health Ins. S@r m•: family
Disabilit Ins.
x S
Life Ins. $ per month
Other
' x
• A x S 30e.62
Dental
If all staff not covered with certain Benefits, please note in Comment Section
Sick Leave Policy: Maximum years 0 io 1
Accrual 192 hours
12 days per year for years= to --T— 12 days
lz days per year for year` _.
Vacation Policy: Maximum Accrual 160 hours
20 days per year for years o to 1
to _2 20 nays
2e days per year for year i
Holidays:
e days per year.
8 days
Months of Operation During Year:
12
Hours of Service: calx '
Telephone: 24 hours/day
DIRECTOR'S BENEFIT COSTS
Related to Supplemental Request
for Salary Adjustment:
County 5
United Way S
Other S
2,089 -OC
1.171.00
00
nro-rated
DIRECTOR'S POINTS
8 RATES
zo Rrr of
Minimum
Health Insurance
_ $_JMon.
Disability Ins.
$— Mon.
_0
Life Insurance
Dental Ins.
_ $Mon.
0
Vacation Days
Days
_ — Days
40
Holidays,
— --Days
_9_
Sick Leave
.77=_ _ _ ..
POINT TOTAL
60
*payroll taxes included
74
a3a1
Conditions of Association
Agency: Crisis Center Food Bank and Emergency
Assistance Program
AGENCY HISTORY
(On this page only, please summarize the history of your agency,
emphasizing Johnson County, telling of your purpose and goals,
past and current activities and future plans. Please up -date
annually.)
The Crisis Center's founders established the Center to provide crisis
intervention counselling at first, by phone, and later added drop-in service.
At the request of churches and other agencies the Crisis Center added the
Emergency Assistance and Food Bank Programs.
The Emergency Assistance Program's purpose is to assist transients in
need. This past year the program has assisted local, johnson County persons
with emergency needs.
The Food Bank Program was changed in 1982 from a one time only use to
also include supplementary assistance.
Our goal is to provide emergency assistance and food to those persons
who are passing through the county as well as residents of the area who have
o alternatives for asistance available to them. we will continue to work with
groups who are able to make more permanent response to human needs, specifi-
cally the Ecumenical Emergency House and the Free Lunch Program.
We also pledge to continue assisting the Domestic Violence Shelter,
Mark IV Community Center, Project Hope, Community Mental Health and HACAP
with food. '
The Center will continue to work cooperatively with the Red Cross, the
Salvation Army, Johnson County Human Services and the hospitals to assist
with financial crises.
The Center will continue to administer the Project AIDE utility assistance
program sponsored by Iowa -Illinois Gas and Electric Company.
75
a3a�
ACCOUNTABILITY QUESTIONAIRE
A. Aeency Purpose To provide emergency assistance to transients and local
citizens who have no alternative assistance available. To provide food for
local, county -wide, persons bother for emergency assistance and supplemental
needs.
B. Programs s Brief Description
Emergency Assistance Program: basically, a one-time only assistance with food,
gas, bus or lodging for transients. Some assistance also available to local
persons.
Food BAnk: food is provided to persons on an emergency or supplemental basis.
C. Tell us what you need funding for.
Funding is needed to assist transients with lodging, bus gas, food and other
�'. crisis needs.
Funding is needed to keep the Food Bank in food and to provide food vouchers
for persons with special needs. Funding is needed to provide supervision and
housing for the programs.
j D. Management
1. Does each professional staff person have a written job
desc;iption?
Yes x No
Coordinator s
2. Is the agency D:k2*tVSZX performance evaluated at least
yearly?
Yes x No
E. Finances
1. Are there fees for any of your services
Yes No x
a) I£ "yes", under what circumstances
Note: we accept and encourage contributions and reimbursement.
b) Are they flat sliding ?
c) Please discuss your agency's fundraising efforts, if applicable
Fundraising for EAP and FB is a component of our outreach and educational
j activities. The Coordinator speaks to church groups, service and community
! groups and educational projects. We continue to use new releases, special
articles in newspapers, participate in talk shows on T.V. and radio. We will
continue to provide statistical and financial reports to contributors, funders,
newspapers and potential funders.
76
,�3.;�d'
F. Program/Services
1. How many persons in Johnson County did your agency serve
last year? (Including City of Iowa City)
Food Bank. Emergency Assistance
a) Duplicated count 7,148 3,205
b) Unduplicated count not avail. 563
2. How many clients•in Iowa City did your agency serve last year?
a) Duplicated count included in above
b) Unduplicated count
3. How many units of service did your agency provide to Johnson
County residents last year? FB: 7,148 EAP: 3.331
4. Please define your unit of service
A unit of service is a specific response to a request for food, lodging,
transportation, meal, food vouchers, etc.
S. In what ways are you planning for the needs of your service
population in the next 5 years?
Our most practical plan is to continue to cooperate with other agencies
and services to reduce any duplication of service. We plan to actively
seek other private or federal funding sources that will assist the Center,
sucha Ina1VistaiensVolunteer program, to meet the needs of clients and
poten 6. Please comment on any other problems or factors relevant
to your agency's programs, funding or service delivery.
The Crisis Center is applying for another grant from the Federal Emergency
Management Act (FEMA) to provide one-time emergency assistance for lodging
and food.
The Center has a contract with Goodwill to provide clothing at no cost. We
encourage people to contribute clothing to Goodwill for the Crisis Center account.
Foodwill weighs and fixes a price and credits the Center's account.
The Center has been successfully recruiting volunteers for the Food Bank program
to help cope with increase of people coming to us in need of assistance.
The demand for our services is still rising and we have too few volunteers and
far too little money to fulfill the needs we see. We are constantly seeking
out alternatives and updating our resource files.
77
NOR
Raaf
A1*o
7. List complaints about your services that you are aware of.
See Crisis Center
8. Do you have a waiting list or have you had to turn people away
for lack of ability to serve them? What measures do you feel
can be taken to resolve this problem? we have no waiting list;
How many people are currently on your waiting list?
we have no waiting list and no-one has to make an appointment to receive assistance.
9. In what way are your agency's services publicized?
News releases, radio releases and talk shows, T.V. talk shows. Speaking
engagements and participation in educational events; our brochure.
(8, continued) we 'turn away' people on occasion because we have identified
alternatives we feel are more appropriate; lack of funds to meet request and
the alternatives we suggest are refused by client. On occasion we have had
to refuse assistance because client has used the Center too often. We
have had to refuse assistance also for clients who have abused to programs
and the volunteers.
78
a;3a01,
GOALS AND OBJECTIVES FOR THE CRISIS CENTER FOOD RANK AND EMERGENCY ASSISTANCE elol
PROGRAMS
Emergency Assistance Program
Goal: To provide free, immediate, confidential emergency assistance to transients and
local people in Johnson County.
Objective: in 1986, to provide assistance with lodging, food, transportation, etc,
to approximately 5,000 oeople.
Tasks:
1 Increase specially trained volunteers.
2 Schedule at least two specially trained volunteers for two three hour
shifts from 11 am to 5 pm Monday through Friday.
3 Provide daily supervision to volunteers.
4• Provide on-the-job traing to new volunteers.
5 Maintain a resource directory.. '
6 Provide vendors with current information on services we will purchase.
This will take the form of an insert when bills are paid.
7 Reviewing contact sheets to keep abreast of trends in requests and needs.
B Provide month statistical and financial reports to funders and contributors.
Food Bank Program
Goal: To provide free, immediate and confidential assistance with food to anyone
in Johnson County.
Objective: In 1986, provide emergency or supplemental food for approximately
9,000 people in Johnson County.
Tasks:
1 Increase specially trained volunteers to assist in the Food Bank Program.
2 See above
3 See above
4 See above
5 See 07 above
6 See 48 above
7 Keep current contacts for requesting food for the Food Bank
Needed to accomplish these Programs:
one paid staff person - full time.
one paid staff person - half time.
office, storage, room for clients to be interviewed.
Telephone.
79
aaag
UNITED WAY OF JOHNSON COUNTY
DIRECTOR: Ken Kauppi
AGENCY NAME: Iowa City Crisis Center
CITY OF IOWA CITY • JOHNSON COUNTY ADDRESS: 26 E. Market - Old Brick
HUMAN SERVICE AGENCY BUDGET FORM PHONE: 351-2726 Business Line
!FISCAL YEAR 1986 A6&4QAR-YEAR=1985• COMPLETED BY:
(Please circle y r your agency uses) APPROVED BY BOARD: la(uthorized signature)
COVER PAGE " ,a
ate
Program Summary: (Please number programs to correspond to Income + Expense
Detail, i.e., Program 1, 2, 3, etc.)
1. SUICIDE PREVENTION and CRISIS INTERVENTION: short term counseling via
24 hour phone; walk-in services; information and referral; emergency
transportation.
Services are free, anonymous, confidential.
NOTE: See separate Budget Request for Emergency Assistance and Food
Bank Programs.
CALENDAR PROPOSED 1985
Local Funding Summary: VEAnC
riacra FY 84 FY 85 FY 86
City of Iowa City $ 7,220 $ 7.942 $ 8,460
Johnson County $22,000 $ 24,262 $ 25,840'
City of Coralville
1983
1/1/3/31/84
1411/
/1/843/31/85
(4!1/ 9/31/86)
United Way of Johnson County 20,843
$ 5,514 •
$ 1,7131
$ 25,8402
riacra FY 84 FY 85 FY 86
City of Iowa City $ 7,220 $ 7.942 $ 8,460
Johnson County $22,000 $ 24,262 $ 25,840'
City of Coralville
1 $ 1,200
$ 1,200
$ 1,400
FY 86 SUPPLEMENTAL REQUEST: TOTAL OTHER COUNTY UNITED WAY
Director's Salary Adjustment
$ 1,7243
$ 344
$ 690
$ 690
NOTES: 1Does not include designated giving
21ndicates a 6.5% increase over amount requested last year
31ncludes portion for additional Employer's FICA $114
See page 6.
80
a3 -?'F
IOWA C CRISIS CENTER
AGENCY: risis intervention Program
INCOME DETAIL FY 84 FY 85 FY 86
ACTUAL
THIS YEAR
BUDGETED
ADMIN.
PROGRAM
PROGRAM
LAST YEA F
PROJECTE
NEXT YFAF
2
1. Local funding sources(List below)
53,581
57,261
61,540
34,940
27,100
n1a
United Way of Jo hnson County
1�12.3;261.
23;857"
1251640
a.
6.johnson County
ICWA CIT. ,RISIS INTERVENTION CENTER
EXPENDITURE DETAIL AGENCY: Crisis Intervention Program
FY 84 FY a5 FY 86
83
�?3;4r
ACTUAL
LAST YEAR
THIS YEAR
PROJECTED
BUDGETED
NEXT YEAR
ADMIN.
PROGRAM
1
PROGRAM
2
1. Salaries _
33,798
39,467
41,720
29,198
12,522
n/a
2. Employee benefits & taxes
7,325
8.810
8,813
5,288
3,525
3. Staff development
220
600
600
0
600
4. Professional consultation
0
0
0
0
0
5. Publications/Subscriptions
200
730
400
0
400
6. Dues & Memberships
0
0
0
0
0
1. Rent
7,200
71-20-0
7,200
1 950
5.250
8. Utilities
1,800
1,800
1,980
495
1,485
9. Telephone
1,995
2,871
2,930
293
2,637
10. Office supplies & postage
999
1,100
11050
550
Soo
1. Equipment purchase & rental
918
1,058
1,032
460
572
2. Equipment/Office maintenance
287
600
525
100
425
rinting & publicity
779
1,360
1,050
0
1,050
ocal transportation
0
0
0
0
0
r5.1nsurance
1,811
1,935
1,940
0
1,940ther
(specify): Training
277
351
350
0
350nswering
Service
397
490
562
0
562
8. TDD Phone Line :
0
0
500
0
500
9. Contingency
0
500
500
250
250
D• Miscellaneous
(3)
500
0
0
0
TOTAL EXPENSES (Show also on
page 2,line 2)
58,003
69,373
71,152
38,584
32,568
Line 7 Rent: $900 of the rent is written off as a charitable contri-
Notes and comments: bution by Old Brick Associates. No rent increase with
our new lease. LINE 15. INSURANCE: Includes fire, public
liability, volunteer health/accident, professional liability, non -owned auto.
LINE 20. MISCELLANEOUS: Volunteer recognition FY 85.
83
�?3;4r
•� IOW _:TY CRISIS CENTER
Crisis Intervention Program
AGENCY:
SALARIED POSITIONS
Position Title / Last Name FTE*
Director/Kauppi i.0
Assist. Director/Martinez 1.0
Work Study/Grant .5
AST YEAR
ACTUAL
THIS YEAR
PROJECTED
NEXT YEAR
BUDGET
%
CHANGE
FY 84
17,744
FY 85
19,067
FY 86
20,306
+ 6.54
14,638
15,600
16,614
+ 6.51 -
1,416
4,800
4,800
+ 0
RESTRICTED FUNDS (Complete detail,Forms 7 & 8
Restricted by: Restricted for:
Suicide prevention
Donor resources
21
151
50
MATCHING GRANTS
Grantor/Matched by:
UI fdork Study/Crisis Center 80120 %
1130/286
38401960
38401960
IN-KIND SUPPORT DETAIL FY 1985
Services/Volunteers 17,680 hour 0 $6
132,564
70,200
149,622
83,220
135,930
106,080
Material Goods (furnishings)
320
1,120
o
bonauea space 10r
space, utilities, etc. training; donated rL-nt
350
1,200
1,250
Other: (Please specify)
On -Call, ANL volunteers
40,400
22,932
Pre -service training facilitators
21,294
40,500
27,900
Donated janitorial, pest control
650
700
*Full-time equivalent: I.O=Fulltime; .5 -Halftime; etc.
84
a3.z8
IOh. :ITY CRISIS CENTER
Crisis Intervention Program
AGENCY:
BENEFIT DETAIL FY 84 FY 85 FY 86
TAXES AND PERSONNEL BENEFITS
(List Rates for Next Year)
TOTAL
ACTUAL •
LAST YEAR
THIS YEAR
PROJECTED
BUDGETED
NEXT YEAR
7,325
8,810
8,813
FICA
.0705 % x S 36,910
H
ase
.0403 % x $10400 x 2
% x $
% x $
g ' per mo.: indiv.
34 per mo.. -2 family
% x S
$ per month
% x
%x g
2,183
2,427
2,603
Comp.
455
860
600
Worker's Comp.
426
600
680
Retirement
0
0
0
Health Ins.3S
4,261
4,923
4,930
Disability Ins.
0
0
0
Life Ins.
o
Other
o
0
1 0
0
0
0
If all staff not covered with certain Benefits, please
note in Comment
Section.
Sick Leave Policy: Maximum Accrual .192. hours
12 days per year for years to 1
= days per year for year= to =
Accrues for
amended policy
hours from 384
2 years maximums
on 10/30184
to 192, days
Board
reducing
from 24 to 1
Vacation Policy: Maximum Accrual 160 hours
20 days per year for years 0 to 1
zo days per year for year i to z
vacation time
vacation time
does not increase.
does not carryover.
Holidays:
s days per year.
Funeral leave
action on 10/10/84
eliminated by
Board
Months of Operation During Year: 12
Hours of Service: Phone 24 hours/day
Walk-in services: 11 AM to I1 PM daily
Business Hours:
9 AM to 5
PM Mon. -Fri.
RANGE OF OTHER
DIRECTOR'S POINTS 8 RATES STAFF BENEFIT
Minimum Maximum
Health Insurance 2 g 66/Mon. 0
Disability Ins. n a $_Mon.
Life Insurance n a $Mon. o o
Dental Ins. X33 $_,Mon. o :33
Vacation Days 40 40 Days aa0
Holidays 8 8 Days 8 8
Sick Leave 122 12 Days iz Iz
POINT TOTAL 62.333 60 62.333
POINTS DIRECTOR'S
Related
2 for
County
United
Other
TOTAL
(Employer's
BENEFIT
to Supplemental
Salary Adjustment:
$ 644
Way $ —r4-4(+
$ 322
1,610
FICA
COSTS
Request
(+ 46)
46)
(+ 12)
(+ 114)
= 8114)
OPTIONAL BUDGET FORM:
(Indicate N/A
AGENCY: if applicable)
DETAIL OF RESTRICTED FUNDS
(Source Restricted Only --Exclude Board Restricted)
A. Name of Restricted Fund Christine Kaska Memorial Fund
1.
Restricted by: Donor
2.
Source of fund: Private donation
3.
Purpose for which restricted: To acquire resources for suicide prevention
4.
Are investment earnings available for current unrestricted
expenses?
Yes x No If Yes, what amount:
5.
Date when restriction became effective: July 26, 1984
6.
Date when restriction expires: none
7.
Current balance of this fund: s107 (as of 2215184)
iB. Name of Restricted Fund
1.
Restricted by:
i
2.
Source of fund:
- 3.
Purpose -for which restricted:
' 4.
Are investment earnings available for current unrestricted
expenses?
Yes No If Yes, what amount:
5.
Date when restriction became effective:
6.
Date when restriction expires:
7.
Current balance of this fund:
C. Name of Restricted Fund
1.
Restricted by:
2.
Source of fund:
3.
Purpose for which restricted:
4.
Are investment earnings available for current unrestricted
expenses?
Yes No If Yes, what amount:
5.
Date when restriction became effective:
6.
Date when restriction expires:
V 7.
Current balance of this fund:
86
�3dry
7—i
Conditions of Association
Agency: Iowa City Crisis Intervention Center
AGENCY HISTORY -- ALL PROGRAMS
(On this page only, please summarize the history of your agency,
emphasizing Johnson County, telling of your purpose and goals,
past and current activities and future plans. Please up -date
annually.)
Begun in 1970 as a volunteer, non-profit, private corporation; perhaps the first
peer counseling agency in Johnson County. Problems often related to street drugs, de-
pression, loneliness; phone service only from a secret location.
Walk-in counseling began in 1972; hours of operation expanded. In 1975 began to
assist transients (food, shelter, transportation). The city jail was a frequent shelter
for single, sober males; women and families were put up in motels, funds permitting.
Maintained a strict policy of one time only emergency assistance.
In response to the need for 24 hour suicide intervention, we began the Suicide Line,
(now called the All Night Line). Training of volunteers expanded; adopted the Develop-
mental Helping Model (Egan s Carkhuff); developed a Case Management Model to deal with •-
repeat, or "chronic," callers --perhaps the first of its type. We trained the first
volunteers for the Spouse Abuse Victim Advocacy Program, now the Domestic Violence
Project (DVP); later trained volunteers for the Fairfield Crisis Line.
Began the Food Bank in 1980. Use of the Food Bank and Emergency Assistance
Programs grew very rapidly; hired a coordinator for these programs. Our location became
quite cramped; moved to Old Brick in 1982, which is accessible, had adequate and safe
food storage space, more office space, etc. The decline in volunteers continued while
the number of clients served continued to grow beyond expectation.
In 1983 we administered FEMA funds (rental assistance;and the Project A.I.D.E.
Fund (utility assistance); began the Crisis Center/Goodwill Industries Free Clothing
Program. We're used as a mailing address for some persons without a permanent address.
In 1984 we began a Message Relag Center for the Deaf, with a TDD Machine donated
by the Old Capitol Kiwanis Club.
We have provided hands-on training for practicum students in the fields of social
work, counseling education, and other fields. The volunteer pool ranges in age from
18-60, and comes from a wide variety of occupations. Our programs and services allow
for many opportunities for volunteer community service.
Most of our growth has been in the area of emergency services. We do not wish
to expand our programs but rather improve upon what we do. Our aim is to enhance
the quality of life for people living in Johnson County and the surrounding area.
M
87
a3.1?df
IOWA CITY CRISIS INTERVENTION CENTER
Crisis Intervention Program
ACCOUNTABILITY QUESTIONAIRE
A. Agency Purpose Ours is a community wide volunteer effort to promote mental,
emotional, social, and physical well-being by means of short term counseling,
communication, education, information and referrals, and many emergency services.
B. Programs 6 Brief Description Suicide prevention; short-term counseling; crisis
intervention; information and referrals for medical, legal, counseling, or social
concerns; community education. we are the contact agency for Unbound, Inc.,
Parents Anonymous, Toughlove, Overeaters Anonymous, and others. Have begun a
Message Relay Center for the Deaf to reduce the social isolation of hearing impaired
residents. Provide volunteers for food bank, Project AIDE.
C. Tell us what you need funding for.
We request funding for office and counseling space, telphones, insurance coverage,
supplies, resource materials, training materials, office equipment, staff salaries,
taxes, publicity. (See also AGENCY PROGRAM GOALS - 3 "Resources Needed")
D. Management
1. Does each professional staff person have a written job
description?
Yes x No
2. Is the agency Director's performance evaluated at least
yearly?
Yes x No
E. Finances
1. Are there fees for any of your services
X
Yes No
a) If "yes*, under what circumstances
b) Are they flat sliding ?
c) Please discuss your agency's fundraising efforts, if applicable
we receive client and other donations and reimbursements, corporate
gifts; fraternal and service organizations have conducted Fundraising
on our behalf. Area churches provide monetary and food donations to
the Emergency Assistance and Food Bank Programs.
88
A,3ae
F. program/Services
1. How many persons in Johnson County did your agency serve
last year? (Including City of Iowa City) NOTE:
5,244 Total duplicated cont for the
a) Duplicated count - agency in Fy 84 was 15,731 (in -
b) Unduplicated count 3,357 (est.) cludes Food Bank and Emergency
Assistance)
Z, How many clients in Iowa City did your agency serve last year?
3,000 (est.) NOTE: Residency is undetermined
a) Duplicated count in the Crisis intervention Program,
2,700 (est.) as most contacts a via phone; there
b) Unduplicated count is no screening to determine residency
3. How many units of service did your agency provide to Johnson
County residents last year? 4,2004,200 (NOTE 2 above)
4. Please define your unit of service transportation.
client telephone or walk-in contact with the agency; emergency
5. In what ways are you Planning.for the needs of your service
population in the next 5 years?
increase size of volunteer pool; improve community
iawareneasesspof suicide
al neer
a health problem and teach prevention strategies, staff development;
poor for FB/EAP; maintain liason with other agencies;
volunteer recognition; no new programs are planned.
5. Please comment on any other problems or factors relevant
to your agency's programs, funding or service delivery.
a. There has been a great decline in volunteerism, and this has afFected
our availability.
b. Food Bank training will be increased• are unaware of our programs.
I. Publicity needs to be improved; many
st
d. Administrative tasks have been deloluneersSeexof trahworkingth urs -
greater numbers of clients, vFood Bank days cut back; phone line
e. Walk-in hours have been shortened;
is often busy.
f. Burn out has increased along with the decrease in number of volunteers.
89 a3 ? f
7. List complaints about your services that you are aware of.
1. Phone lines busy. 1. Food Bank days cut back. 3. Walk-in
service from 11 AM to 11 PM. 4. Insufficient funds for shelter,
transportation, emergency repairs, gasoline.
8. Do you have a waiting list or have you had to turn people away
for lack of ability to serve them? What measures do you feel
can be taken to resolve this problem? No waiting list.
How many people are currently on your waiting list?
9. in what way are your agency's services publicized?
1. Newspaper ads: WEEKLY COURIER, PRESS CITIZEN, DAILY IOWAN
2. Telephone directory
3. Human services directories (local, state, national)
4. Public speaking (clubs, schools, churches)
5. Bus posters
6. Public service announcements
7. Brochures
6. word of mouth
9. U. of I. Taped Information System
10. Many referrals from other agencies
M
a3.3 f
IOWA CITY CRISIS INTERVENTION CENTER
26 EAST MARKET
IOWA CITY, IOWA 52240
buserislis IineP 319] 313 9 2726
O 40
Crisis Intervention Program
AGENCY GOALS FORM ••
GOAL: To provide immediate, anonymous, and confidential
suicide prevention and crisis intervention services
free to anyone who contacts us.
OBJECTIVE A: in FY 1986 to provide suicide prevention and intervention to
an estimated 370 persons who will contact us.
TASKS: 1. Maintain 24 hour/day availability by phone
2. Assist others in providing prevention services
3. publicize service staff
4. Maintain on-call emergency
5, provide in-service training
6. Periodically review service
7. Community education
OBJECTIVE H: In FY 1986 provide crisis intervention counseling on a 24 hour/day
basis to approximately 5,000 persons who will contact us.
TASKS: 1. Continue efforts to increase volunteer pool
2. Schedule volunteers to provide:
a. 24 hour phone service
b. walk-in service from 11 AM to 11 PM daily
c. on -Call support
3. Provide training three times a year
4. Provide daily supervision of all volunteers
confident5. Maintain client
6. Maintain liabilityinsurance anonymity
coverages
OBJECTIVE C: in FY 1986 provide emergency transportation to approximately
50 persons who require either medical attention or psychiatric
evaluation.
TASKS: 1.Increase staff of on-call team
2. Provide special in-service
etraining
outreach
3. Maintain liability coverage for
•• Also see BUDGET REQUEST for Food Bank and Emergency Assistance
Programs
91
V
EM
Iowa City Crisis Intervention Center
Crisis Intervention Program
AGENCY GOALS FORM -
OBJECTIVE D. Together with the Iowa City Deaf Club, establish and main,^,tain
a message relay service to help reduce the social isolati
hearing impaired residents (New service). on of
TASKS: 1. Train volunteers in use of TDD Machine
2. Maintain special phone line for TDD users
3. Secure funds for installation, service, main-
tenance
4. Maintain statistics
5. Evaluate service
6. Publicize service
OBJECTIVE E: Increase community awareness of the Crisis Center's Programs
TASKS: I. Print informational materials
2. Community speaking engagements
3. Liaison with other Community agencies
4. Improve statistical reporting
5. Improve utilization of media
OBJECTIVE F: Improve functioning of Food Bank and Emergency Assistance
Programs in light of increasing demand and decreasing staff
i - TASKS: 1. Recruit separate volunteer pool
2. Recruit additional clerical help
3. Continue to simplify record keeping
4. Regular evaluation of service delivery
5. Continue special efforts to secure food items and
monetary donations
6. Maintain liability insurance
B. Schedule volunteers to assist clients, repackage
food, pick up food, shop
OBJECTIVE G: Monitor delivery of services to improve quality of programs
I
TASKS: 1. Daily supervision of volunteers
2. Annual volunteer evaluations
3. Annual staff evaluations
4. Annual review of books and bookkeeping practices
S. Maintain reports from clients
6. Encourage and support staff development (e.g.,
allow for in-service training within and outside
the Crisis Center)
7. Publication of statistical and financial information
E. Telephone busy study
9. Evaluation of volunteer feedback
I
1 �
92
Baa`
Iowa City Crisis Intervention Center
Crisis Intervention Program
AGENCY GOALS FORM -
OBJECTIVE H: Maintain and improve Information and Referral service for
approximately 3,000 person who will contact us in FY 1986.
TASKS: 1. Update resource files continuously (Work Study
function)
2. Review files annually, contacting hundreds of
agencies and individuals (Work Study function)
3. Secure local, regional and national directories
4. Encourage client follow-up to evaluate referrals
5. Serve as contact agency for:
a) Unbound, Inc.
b) Overeaters Anon
c) Parents Anon
d) Toughlove of Johnson County
e) many self-help and support groups
6. Serve as screening agency for Emergency Housing
Project
OBJECTIVE I: Administer Project A.I.D.E. Fund for the Iowa -Illinois Gas
and Electric Company, assist elderly, disabled, and others
to meet home energy needs. (Extension of service subject to
Board approval.)
TASKS: 1. Provide one time assistance for home heating
�y or other energy needs annually
2. Assist clients to locate other assistance
OBJECTIVE J: Participate in the Crisis Center/Goodwill Industries Free
Clothing Fund, allowing needy individuals to secure clothing
items at no charge.
TASKS: 1. Maintain voucher system for clothing purchases
2. solicit clothing donations to support fund
OBJECTIVE K: Assist individuals without regard to age, sex, race, color,
religion, creed, employment status, marital status, sexual
orientation, national origin; disability, or handicap status.
RESOURCES NEEDED TO ACCOMPLISH PROGRAM TASKS:
1. Two full-time paid staff persons
2. One Work Study Student as administrative assistant
3. Social Work or other practicum students
4. A minimum of 100 volunteers scheduled each week
r-,
I,-
93
aaa�
Iowa City Crisis Intervention Center
Crisis Intervention Program
AGENCY GOALS FORM -
5. Five telephone lines (2 crisis lines, 1 business
line, 1 emergency outgoing line, 1 line for TDD
users)
6. After hours answering service to patch calls
' 7. Two telephone pagers
•8. Insurance coverages
a) Professional Liability
b) Volunteer Health Accident
i c) Non -owned automobile
d) Fire
e) Liability (including product liability)
9. General and office supplies
10. Office equipment (rented typewriters,• mimeo, etc.)
11. Telephone equipment contract
12. One phone room, two counseling room, waiting areas
13. Food distribution area
14. Food storage area
15. Administrative office space for staff, work study
16. Subscriptions to journals, newspapers
17. Printing and advertising (donated and paid)
18. Donated furniture
19. Donated clerical and bookkeeping
li 20. Donated volunteer services; annual 19,876 hours
a) Crisis counselors 13,870 hours
b) On -Call 3,276 hours
c) trainers' time 2,730
21. Donated space for training sessions
22. Donated in-service training sessions by other
agencies or professionals
j 23. Donated emergency transportation
24. Donated staff transportation
25. Donated refrigerator, freezer
26. Donated food items
27. Donated clothing
28. Donated TDD Machine (Old Capitol Kiwanis Club)
29. Donated spraying
30. Donated maintenance and janitorial services
94
a 3a�
UNITED WAY OF JOHNSON COUNTY
CITY OF IOWA CITY • JOHNSON COUNTY
HUMAN SERVICE AGENCY BUDGET FORM
P e ared P N ve
);rg gram �orc�rinNorr/tisa
3O& -Edwards, Business Coordinator
AGENCY NAME: nonggrir Violence Pr Uct
ADDRESS: P.O. Box 733, Iowa City
PHONE: (319) 351-1042
DISCAL YEAR 1986 ! CALENDAR YEAR 1985 COMPLETED BY: T:sn Fa,,,ra,1Var Waw
(Please cl cTeyear your agency uses) APPROVED BY BOARD:
uthorized signature_
COVER PAGE on v /:w
date
Program Summary: (Please number programs to correspond to Income + Expense
Detail, i.e., Program 1, 2, 3, etc.)
1. SAFE SHELTER: Maintain and staff a residential facility and safe home
network for victims of battering and their children which
whiph will ensure safety and provide an opportunity to
explore resources and options.
! 2. CRISIS COUNSELING: Provide short-term counseling, advocacy, and referrals
for shelter residents, persons calling 24-hour phone
line and for those seeking one-to-one counseling.
3. CHILDREN'S SERVICES: Provide services that address needs of children
affected by family violence and offer support to
parents.
4. COMMUNITY EDUCATION: Provide information about the issue of domestic
violence towards the goal of better community
intervention and prevention, as well as increasing
awareness of available services.
Local Funding Summary: CALENDAR
PROPOSED 1985
FISCAL
1983
1/1/843/31/84
4/1/843/31/85
(4/1/8 /31/86)
United Way of Johnson County
$ 3250
$ 13,000
$ 16.291
FISCAL
FY 84
FY 85
FY 86
City of Iowa City
$
8250
$
9450
$ 14,500
Johnson County
$
6,600
$
7,800
g 19,500
City of Coralville
$
1,000
$
1,200
FY 86 SUPPLEMENTAL REQUEST: TOTAL
OTHER
COUNTY
UNITED WAY
*1 Director's Salary Adjustment
1 $ 2,370
$
0
$
798
*Mistakenly not included in total budget -
will bring corrections to hearing.
95
035.?,f
AGENCY:
EXPENDITURE DETAIL
AGENCY:
IN
ACTUAL
LAST YEAR
THIS YEAR
PROJECTED
BUDGETED
NEXT YEAR
ADMIN.
PROGRAM
1
PROGRAM
2
1. Salaries
$28,554
$31,652
$42,385
8,519
2. Employee benefits & taxes
3.814
3. Staff development
149
400
400
- -
133
133
4. Professional consultation
5. Publications/Subscriptions
S.
250
251
100
300
100
117
-n-
-0-
-
-n-
inn
6. Dues 8 Memberships
_n_
- -
7. Rent
-
_n-
-
8. Utilities
8.
3 724
5 550
5.88
588
5,297
-
9. Telephone
2,051
2 100
2,260
0. Office supplies & postage
680
770
son
640
Ln
/,n
11. Equipment purchase & rental
2. Equipment/Office maintenance
1,035
11000
1,040
520
520
-0-
13. Printing & publicity.
382
Soo
500
-0-
-0-
150
4. Local transportation
190
500
500
100
250
50
S. Insurance
1,910
2,088
2,172
217
1,738
108
6. Other (specify):81d round
3,401
3,500
4 000
400
-0-
.S
1 Children's
'Activity fun
231
240
240
4-
-0-
-0-
B• 'Food househo
d 2,371
6,000
7,000
-0-
-Mis
M
0.
TOTAL EXPENSES (Show also on
page 2,line 2)
51,814
61,949
F76,341
$13,114
36,181
11,612
Notes and Comments: *includes FICA and unemployment tax from last quarter of FY84
(paid for by carry-ovet funds)
IN
OPTIONAL BUDGET FORM: '
(Indicate N/A
AGENCY: if applicable)
DETAIL OF RESTRICTED FUNDS
(Source Restricted Only --Exclude Board Restricted)
A. Name of Restricted Fund Emer encu Food Fro ram
1. Restricted by: Federal Emer enc Ma
eme A e cv
2. Source of fund:
3. Purpose for which restricted: Fnnd
4. Are investment earnings available for current unrestricted expenses?
_Yes _Z_N0 If Yes, what amount:
S. Date when restriction became effective: x her 1984
6. Date when restriction expires:
7. Current balance of this fund: not yet.
B. Name of Restricted Fund
1. Restricted by:
2. Source of fund: _ �^
3. Purpose for which restricted:
4. Are investment earnings available for current unrestricted expenses?
Yes No If Yes, what amount:
S. Date when restriction became effective:
6. Date when restriction expires:
7. Current balance of this fund:
C. Name of Restricted Fund
1. Restricted by:
2. Source of fund:
3. Purpose for which restricted:
4. Are investment earnings available for current unrestricted expenses?
Yes No If Yes, what amount:
5. Date when restriction became effective:
6. Date when restriction expires:
7. Current balance of this fund:
103
Optional Budget Form:
AGENCY:(Indicate N/A
DETAIL OF BOARD DESIGNATED RESERVES if applicable)
(For Funds Which Are Not Donor Restricted)
A. Name of Board Designated Reserve: Contingency Fund
1. Date of board meeting at which designation was made: spring 1981
2. Source of funds: Carr -over
3. Purpose for which designated:emereencv eepenses/repair-/��_ n—red gXRenA±tires
4. Are the investment earnings available for current unrestricted expenses?
,Yes No If Yes, what amount: -
5. Date when board designation became effective: July 1981
6. Date when board designation expires: n/a
7. Current balance of this fund: $2,500
B. Name of Board Designated Reserve:
1. Date of board meeting at which designation was made:
2. Source of funds:
3. Purpose for which designated:
4. Are the investment earnings available for current unrestricted expenses:
Yes No If Yes, what amount:
i
S. Date when board designation became effective:
6. Date when board designation expires:
7. Current balance of this fund:
C. Name of Board Designated Reserve:
1. Date of board meeting at which designation was made:
2. Source of funds:
3. Purpose for which designated:
4. Are the investment earnings available for current unrestricted expenses:
_Yes _No If Yes, what'amount:
5. Date when board designation became effective:
6. Date when board designation expires:
7. Current balance of this fund: d3a�
r—
Conditions of Association
Agency: Domestic Violence Project
AGENCY HISTORY
(on this page only, please summarize the history of your agency,
emphasizing Johnson County, telling of your purpose and goals,
past and current activities and future plans. Please up -date
annually.)
Our current services are an outgrowth of a program started through a CETA grant
at the Women's Resource and Action Center in May, 1977. That program attempted
to provide direct services to those affected by domestic violence, as well as
document need for services. The critical need appeared to be a safe shelter
for battered women and their children, in order for women to make use of community
resources in dealing with the violence they were experiencing. Funding for
the'shelter was obtained through CDBG appropriations and was opened Oct.l, 1980.
The program has evolved in the four years since it has opened, in an effort
to provide comprehensive services to families experiencing violence. Our
focus is violence in adult relationships, although we certainly see abused
children and work closely with other agencies on the issue of child abuse.
We see adult children experiencing parental violence, violence in dating .
re4ionships, violence in cohabiting or marriage relationships, parents
ex'tiencing violence from adult children, and elderly abuse.
The program concept has grown, partly due to increased requests for services
and also due to our increased understanding of needs and issues. We are
working closely with MECCA to address both violence and substance abuse.
We are finding ourselves more and more involved in legal advocacy, both
civil and criminal. our occupancy has grown from 7-8 per day our first
year to 15-20 this past year. This means that.we have had to constantly
evaluate our space needs and upgrade the physical plant. Half of our
residents are children. We have created play space and developed a children's
program to address needs of children and parents in the shelter. We have a
staff position for that aspect of the program. That staff person is responsible
for assessment of needs and also for coordinating child advocates and house
staff in responding to issues related to children.
We also maintain a 24 hour phone line and a program for short-term counseling
for non -shelter residents. We have seen a dramatic growth in requests for
services in this area. We provide information, advocacy, and referrals for
battered women, significant others, and agency representatives. This has
meant more training for volunteer staff and increased counseling responsibilites
for the Program Coordinator. Space is donated through the WRAC for counseling.
We are continuing community education efforts, with several goals in mind.
In the coming year we hope to target groups for prevention activities, working
closely with United Action for Youth and residence halls at the University
to provide information to young people on early warning signs of relationship
problems and steps to take. We also hope to do more work with other professionals
as well as facilitate the establishment of a local Batterers' Anonymous Group.
105
ACCOUNTABILITY QUESTIONAIRE
A. Agency Purpose
The primary purpose of the Domestic Violence Project is to make compre-
hensive services available to those affected by domestic violence in the
Iowa City/ Johnson County area.
B. Programs 6 Brief Description
SAFE SHELTER: Provide a residential facility for victims of battering and
their children.
CRISIS COUNSELING: Provide a 24 hour phone line for support, referrals,
and access to shelter. Provide one -to one counseling
C. Tell us what you for ahat dd.reing ifeents and others in the community.
neeCHILDREN'S SERVICES: Meet needs of
(see budget for specific breakdowns) children and parents seen in shelter.
1. staff salaries and benefits-- COMMUNITY EDUCATION: Provide information
for direct services, supervision about issue of domestic violence.
of volunteers, maintenance of facility
2. Phone lines, office needs, food, household supplies, costs of providing housing.
D. Management'
1. Does each professional staff person have a written job
description?
Yes No
2. Is the agency Director's performance evaluated at least
yearly?
Yes x No
E. Finances
I. Are there fees for any of your services
Yes x No
a) If "yes", under what circumstances
We ask for fees for staying at shelter, based on resident's ability
to pay. No cost for other services. We find most residents are
at shelter because they have no financial resources, so this
fee is almost always waived.
b) Are they flat sliding x ?
c) Please discuss your agency's fundraising efforts, if applicable
A significant part of our budget is raised through private means
and we spend a great deal of time in this area:
1. Publicize need for financial support on an on-going basis.
2. Solicit donations through a direct mail campaign.
3. Solicit donations from churches and service groups.
4. Request donations for speaking engagements.
S. Research and apply for applicable grants.
6. Board conducted fundraising events three times a year:
(involvement in fall run, benefit at Bushnells, garage sale)
106
a 3a�
C. Tell us what you need funding for (Continued).
As you know, the Domestic Violence Project operates a 24-hour
residential facility with the equivalent of two full-time paid staff
volunteers. However, wh of the e trained
for on-going maintenance of the facility.
Over the past four years, we have found that a significant amount of
the DVP budget and the time and energy of the Program Coordinator has been
spent on the maintenance of the facility. The need Is understandable, given
the amount of traffic through the shelter. During the nd last fiscal year
(FY84), we provided 4171 days of shelter to 118 women a 117 children.
This Is an Increase of 157% over our first year of operation (FY81). The
shelter Is virtually always filled to capacity, with an average of 16
Persons living there at any given time. Added to the flow of traffic Is the
normal cost of maintaining a facility of this size. The DVP also provides
clothing to 10-15 persons per month; provides furniture and household items
to 3-4 families per month; and furnishes the shelter with donated Items.
The DVP has been having to call In a person to make repairs of various
sorts an average of once a week; the average hourly charge Is $15-25. In
addition, we have had to hire an individual for smaller repairs at an hourly
wage of $8. Our expenses for building and maintenance In the first quarter
of this fiscal year (FY85) have totaled $1888.
In addition, the Program Coordinator has had to devote much of her time
and energy to these matters. A recent study of the Program Coordinatorts
time revealed an average of 22 hours per week spent on the basics of keeping
the house functioning. This Is In addition to her own Job responsibilities
which Include the recruitment, training and supervision of volunteers;
program development, Implementation and evaluation; and community outreach
and education. The Program Coordinator's workload has thus been pushed
beyond reasonable limits.
The Board of the Domestic Violence Project has therefore decided to
hire a half-time Facilities Coordinator, to begin In July FY86. The
Facilities Coordinator position Is vital to the continued quality of DVP
services. Not only will it save money and Increase the efficiency and
effectiveness of the program, It will relleve the pressures on current staff
to perform duties far beyond those for which they were hired.
Briefly, the duties of the Facilities Coordinator will be as follows:
1. Conducts periodic Interior and exterior Inspections of the
house and grounds; notes and prioritizes any needed
maintenance and repair.
2. Performs, as able, needed maintenance and repair to the
Interior and exterior of the facility; arranges for such
maintenance and repair to be performed by other professionals
where necessary.
107
e-? 3 �)er
3. Monitors the level of food and supplies In the shelter; takes
Inventory of needs; arranges and conducts shopping
trips; coordinates financing for such trips.
4. Arranges for the acquisition and distribution of all donated
Items, Including furniture, clothing, household supplies, and
building materials.
5. Organizes and supervises dally cleaning (such as dishes,
laundry, picking up), and periodic major cleaning (such as
41 mr•e and snnllannn�\ '
F. Program/Services
1. How many persons in Johnson County did your agency serve
last year? (Including City of Iowa City)
a) Duplicated count 573 --direct services
b) Unduplicated count 510 --direct services 1053 --community education
2. How many clients in Iowa City did your agency serve last year?
unable to provide breakdowns for counseling/ crisis intervention/community
a) Duplicated count xxxx
education
b) Unduplicated count 114-shpiter
3. How many units of service did your agency provide to Johnson
County residents last year? aa�i �hP1rPY
• 535 --counseling contacts
4. Please define your unit of service (does not include
Shelter day: 24 hour/individual shelter residents)
Counseling: one contact (minimum thirty minutes) --phone or face-to-face
S. In what ways are you planning for the needs of your service
Population in the next 5 years?
I. Current focus is on maintaining present program --we are experiencing
increased demand on services, a drop in volunteer pool, and
need for more coordination with other agencies. We are evaluating
ways to deal with the crunch that is created, both on staff and
6. Please comment on any other problems or factors relevant
to youf agency's programs, funding or service delivery.
facilities. This will include facilities assessment and
planning, more intensive volunteer recruitment, and assessment
of staff needs and additional sources of funding.
2. We are still interested in pursuing prevention activities and
looking at facilitating services to batterers• as part of that,
but timetable keeps getting moved back to deal with current
program demands.
I want to cite two issues: 1) (see above) We are finding more
and more demand for service, which is putting lots of pressure
on our program; 2) one of the stresses is the lack of affordable
housing in this community --which contributes to increased length
of stay.
109
a3�j
7. List complaints about your services that you are aware of.
The primary complaint at this time is that the shelter is filled to
capacity much of the time --this means that the physical plant is
difficult to maintain at the level we would like and that the shelter
often seems crowded and chaotic.
8. Do you have a waiting list or have you had to turn people away
for lack of ability to serve them? What measures do you feel
can be taken to resolve this problem? No waiting list, occasionally
we have to find alternative housing for women.
How many people are currently on your waiting list?
9. In what way are your agency's services publicized?
1. Police are mandated to inform couples of our services when
they intervene in domestic disputes.
2. Brochures, cards, and posters are widely distributed. (including buses)
3. Use of local media
4. speaking engagements
5. Phone book (4 listings)
6. Agency referrals
110
a.�a�
AGENCY GOALS FORM
r-,
Agency Name: DOMESTIC VIOLENCE PROJECT Year: 1986 (FY)
Listing of Programs: Safe Shelter, Crisis Counseling, Children's Services,
Community Education
SAFE SHELTER
Goal: In FY1986, to provide victims and their children with an alternative
living arrangement which will ensure their temporary safety. We
anticipate 130 women and 125 children.
Objective 1: Operate and staff a residential facility which is accessible
24 hours a day to provide a place of safe shelter (optimum
capacity 15-18).
Tasks: 1. Maintain volunteer pool at 50 by providing three training
sessions per year.
2. Schedule house staff and on-call staff to provide 24 hour
coverage and transportation.
3. Provide training on security and do regular security checks.
4. Provide needed maintenance to maintain safe environment.
Objective 2: Provide 200 residents with necessary food, clothing, and other
basic needs.
Tasks: 1. Maintain a clothing closet with donated items. Actively
solicit contributions.
2. Coordinate with Crisis Center in use of Food Bank.
3. Publicize need for variety of donated items and
maintain collection and distribution system.
4. Maintain referral information on other agencies providing
assistance with financial needs.
Objective 3: Provide alternative housing when shelter is full or not
appropriate.
Tasks: 1. Coordinate with Ecumenical Housing Assistance Project for
referrals.
2. Maintain list of volunteer safe homes.
3. Maintain list of other shelters for referral.
Resources
1. Coordinator (direct and support services)
2. Facilities Manager
3. Household supplies/food
4. Utilities/phones
5. Transportation costs
6. Pagers
7. Insurance
Cost: $36,181
a3.Z�
DVP--Goals--
COUNSELING
Goal: To provide 375 persons with comprehensive counseling services which
address their immediate needs and future goals.
Objective 1: Provide short-term counseling for 120 shelter residents,
phone crisis counseling for 175 callers (to include battered
women/men, significant others, batterers), and one to one
counseling for 75 women.
Tasks: 1. Provide 24 hour coverage with trained crisis counselors
at the shelter to respond to residents and callers.
2. Maintain system for meeting women for one to one counseling.
3. Provide on-going training for staff to maintain quality
of services and respond to emerging issues (monthly in-service).
4. Coordinate counseling services with other involved
service providers.
Objective 2: Provide extensive information and referral on legal, counseling,
financial, and housing assistance.
Tasks: 1. Maintain resource files regarding services specific to
domestic violence and client needs.
2. Maintain contact with referral agencies regarding services
provided and appropriateness of referrals.
Resources
1. Coordinator (direct and support services)
2. Phone lines
3. Office materials
4. Pagers
6. Insurance
7. Publicity
Cost: $11,612
CHILDREN'S SERVICES
Goal: To provide services that address needs of children affected by violence,
assist their integration into the shelter, and offer parents support
and new parenting skills. Will be provided to 50 parents and 120 children.
Objective 1: To provide activities for children in shelter that build
positive self-concept, teach skills, and address individual
needs.
Tasks: 1. Provide 12 hours of training in parenting and activities
for children to all staff.
2. Recruit and train 12 volunteers to act as child advocates.
3. Maintain materials and play space for children.
4. Use community resources; library, Rec Center, etc.
112
a'3af
DVP--Goals--
Objective 2: To assist parents in coping with transitions and the
impact on their children.
Tasks: 1. Maintain an extensive file of materials on parenting
and child development.
2. Address parent concerns and children's needs as part of
case planning.
3. Maintain referral system and coordinate with other service
providers (e.g. UAY, AEA, CMH).
4. Provide information on non-violent discipline and model
effective parenting. (included in in -take --part of staff
training).
Objective 3: To provide concerned persons with information about the
impact of violence on children.
Tasks: 1. Incorporate information on children in community education
presentations.
2. Work closely with other educational/service groups dealing
with parents/children (eg. Mark IV, Four C's, ACCAN).
Resources
1. Coordinator (direct and support services)
2. Craft and play materials
3. Activity fund
4. Office materials
5. Equipment
6. Insurance
Cost: $10,963
COMPU7NITY EDUCATION
Goal: To educate the community --professional and lay people --about the
problem of domestic violence; including services available, extent
of problem, intervention, prevention, and program needs.
Objective 1: Maintain wide distribution of printed materials.
Will distribute 1500 pieces.
Tasks: 1. Identify high visibility areas, as well as target
populations for distribution points.
2. Use variety of materials, including business cards,
posters, and brochures.
3. Develop specific materials (e.g. newsletter, pamphlet
on thinking about leaving) and distribute.
4. Have regular distribution schedule.
Objective 2: Maintain speakers' bureau for conferences, lectures and workshops.
Will reach 1200 people.
0
DVP--Goals--
Tasks: I. Maintain group of trained speakers.
2. Target groups, esp. professional groups for programming.
3. Design lecture/:workshop formats for range of groups.
4. Actively solicit speaking engagements through personal
contact and publicity.
Objective 3: Utilize media access through radio, television, and newspapers
to publicize services and issues.
Tasks: 1. Maintain file on public service programming and make
yearly appearances.
2. Identify and publicize special events.
3. Continue to develop angles to increase media appeal and
connect the problem of domestic violence with related
issues (e.g. substance abuse).
Resources
1. Staff time
2. Printing
3. Office materials
Cost: $4,471
114
a3.2f
UNITED WAY OF JOHNSON COUNTY DIRECTOR: ,tend,, c�
AGENCY NAME: Elderly ervioec e—
ADDRESS:
OF IOWA CITY JOHNSON COUNTY ADDRESS
28 South TAnn
Z
SERV E AGENCY BUDGET FORM PHONE 356-521L YEAR 198 CALENDAR YEAR 1985 COMPLETED BY: 7eanne Snow
e year your agency uses) APPROVED BY BOARD:
authorized signature
COVER PAGE on /
date
Program Summary: (Please number programs to correspond to Income + Expense
Detail, i.e., Program 1, 2, 3, etc.)
1. Information andReferral Program: answers questions, tells people in John-
son County about available services and refers them to the agencies where
they will find help. Agency maintains a comprehensive, up-to-date file on
areas of information pertaining to the elderly, and publishes a services
guide for the County.
2. Outreach and Advocacy Program reaches out to find the elderly person in need
of services. {Ye call all clients using the chore service over the last 3
years to keep them informed of resources and to try to anticipate Problems.
We find young people to share homes, make home visits each week to the home-
bound and the lonely and act as the intermediary between the citizen and the
bureaucracy when asked to do so, We distribute government surplus food and
fresh vegetables donated by community members, as well as taking people to
the grocery store. Volunteers staff the program. They are recruited from
the UI, local churches, the community at large and our high schools.
3. Chore and Respite Care Program enables older people to remain at home as
as possible by helping mainddtain ddthe house and yard and caring for them
when they become partially
CAL�N Ment on others for day-to-day needs.
Local Funding Summary: YFARS PRnpnSFn low;
FISCAL
V CFY 84 FY 85 FY 86
Johnson County 1 $ 0 $ 0 $ 1500.00
City of Coralville 1 $ 0 $ 0 $ 500.00 I
FY 86 SUPPLEMENTAL REQUEST: TOTAL OTHER COUNTY UNITED WAY
Director's Salary Adjustment I $ 5816 I $ 1.198 I $ 1000 I $ 1134 I
'324,C75 plus $•^.,484 supplemental funds for director's salary
115
� 3.?�
1/1/843/31/84
4/1/843/31/85
(4/1/
1983
3/31/86)
United Way of Johnson County 10.000
$ 2,500
$ 10,000
1 $12 non
FISCAL
V CFY 84 FY 85 FY 86
Johnson County 1 $ 0 $ 0 $ 1500.00
City of Coralville 1 $ 0 $ 0 $ 500.00 I
FY 86 SUPPLEMENTAL REQUEST: TOTAL OTHER COUNTY UNITED WAY
Director's Salary Adjustment I $ 5816 I $ 1.198 I $ 1000 I $ 1134 I
'324,C75 plus $•^.,484 supplemental funds for director's salary
115
� 3.?�
AGENCY: Elderly S ryiaec AZenry
BUDGET SUMMARY M/qn IQ„ Flan iaa A/7n IR8_
ACTUALTHIS
YEAR
BUDGETED
LAST YEAR
PROJECTED
NEXT YEAR
1. TOTAL OPERATING BUDGET (Total a + b)
61.274
61,7R6
7 2P
a. Carryover Balance (Cash from 3)
2 fl7g'
i''s33
99,G2S
711744 ••
b. Income (Cash)
2. TOTAL EXPENDITURES (Total a + b)
63,113'y
60 214
71,297
:1 rya%F~r<4r Hb
v.(' rrI'RxiLj Y,Mx
`3i &., 41',M
a. Administration
I6r044:t'
t7 59 ins
18L 71d't�
,k �.t`i� J •�tlYYy
Y r'%.d' > .� xi�
'��i5•�1¢�°�h;
b. Program Total (List programs below)
47 t173M
42 p
H .
1.
Loca
a. C
b.
c. C
d.
e.
f.
2.
Stat
a.
b. 7
C.
d. C
3.
Cont
4.
Spec
a.
b.
C.
S.
Net
6.
Net
7.
Inte
8.
Othe
a. b
b.
C.
TOTAL IN
Note
'FY
AGENCY: Elderly Services Agency
INCOME DETAIL (Continued) Chore
PROGRAM
PROGRAM
PROGRAM IPROGRAM
PROGRAM I
3
1PROGRAM
4
5
6
7
8
1. Local funding sources(List below)
12.776
City of Iowa City
a.
b. United Way
Coralville
A
C.
A5
d. Johnson County
i
m
ie.
NNf
.................
2. State,Federal,Foundations(List)
15.032
WT
a. State Elderlv Care
532�
b- Title IIIB
o. State of T9_wz_H22J_th_I2=
C4
ONE
d. rT)Rr fiinrl�
3. Contributions/Donations
2,200
4. Special events(List below)
btI5,
4,
a.
MOT!
b.
Ell 0-
Ayz.22'.00,
,,gj
5. Net sales -services
6. Net sales -materials
7. Interest income
8. Other(List below,including misc.
a.
IV
. . . . . .
112'.0
RN
IMP
b.
.1; W,
C.
TOTAL INCOME (Show also on page 2,
line lb)
30,008
Notes and comments:
EXPENDITURE DETAIL
AGENCY: Elderly Services Agency
Notes and comments:
**$1600 for staff development includes a training program for choreworkers
and volunteers involved in respite care and staff professional training.
Part of that money would be spent on a one -time -only project of taping and
making slides for professionals from local agencies talking on their areas
of expertise. We have volunteers and workers coming in at all times of thF
year and it is very difficult to ask professionals to come in to train as
often as we would like to have them. The material could also be used to
advertise the agency to the public and the funding agencies.
119
.?3a,?
ACTUAL
T4IS YR
9TMr.VTEJ
ADMIN.
DRnraAM
DROGRA
AST. YEA
PROJFCTE
NEXT YEA
_
1
2
1. Salaries
_
42 853
41,124
46 956
16 201
9 7.
2. Employee benefits & taxes
2
7 7q36536
r, 8470
3. Staff development
1 600**
800
4. Professional consultation
5. Publications/Subscriptions
6. Dues & Memberships
1. Rent
8. Utilities
I
9. Telephone
1,900
_-
339
332
10. Office supplies & postage
11. Equipment purchase & rental
2,161
900
1,000
--
__
12. Equipment/Office maintenance
13. Printing & publicity
1.438
1.440
1.700
427
423!'-
14. Local transportation
166
60
0
15. Insurance
971
1,484
1,550
100
70
16. Other (specify):
600
650
0
17. Choreworkers
__1.659
3.990 1
4,000
18.
1
CDRr,
1,563
1.200
2.500
19.
Van
OS
1.500
2.100
525
525
20.39.4
gnpous:00
91P
444
50
100
TOTAL EXPENSES (Show also on
page 2,line 2 63,113
60,2.3
71,297
18,714
12,161
11,354
Notes and comments:
**$1600 for staff development includes a training program for choreworkers
and volunteers involved in respite care and staff professional training.
Part of that money would be spent on a one -time -only project of taping and
making slides for professionals from local agencies talking on their areas
of expertise. We have volunteers and workers coming in at all times of thF
year and it is very difficult to ask professionals to come in to train as
often as we would like to have them. The material could also be used to
advertise the agency to the public and the funding agencies.
119
.?3a,?
EXPENDITURE DETAIL (Continued) AGENCY: Elderly Services Agency
c
PROGRAM
3
PROGRAM
4
PROGRAM
5
PROGRAMPROGRAM
6
7
PROGRAM
8
1. Salaries'
JA 710
2. Employee benefits & taxes
1,999
3. Staff development
800
4. Professional consultation
5. Publications/Subscriptions
6. Dues & Memberships
7. Rent
8. Utilities
9. Telephone
1,235
10. Office supplies & postage
350
11. Equipment purchase & rental
1-10-00
1. Equipment/Office maintenance
i
13. Printing & publicity
950
14. Local transportation
15. Insurance
1,380
16. Other (specify):
17•Choreworkers
4 000
18. lD
19. Van
1 050
20. Miscellaneous:
194
TOTAL EXPENSES (Show also on 068
page 2,line 2 29
IN
BEI
TAXES
(Li
TOTI
FIl
Un
Woi
* Re
He,
Di!
* Li
Otl
If al'
Sil
Va
staff
direc
Ho
Mo
Ho
DIRE(
Healt
Disat
Life
Oenta
Vacal
Holic
Sick
PO
*ES
OPTIONAL BUDGET'FORM:
(Indicate N/A
AGENCY: if applicable)
DETAIL OF RESTRICTED FUNDS
(Source Restricted Only --Exclude Board Restricted)
A. Name of Restricted Fund Rldprl v rnrp
1. Restricted by: donor: Heritage Agency on Aging/State
2. Source of fund: State of Iowa
3. Purpose for which restricted: Chore services
4. Are investment earnings available for current unrestricted expenses?
_Yes X No If Yes, what amount:
5. Date when restriction became effective: July, 1981
6. Date when restriction expires: annually renewable
7. Current balance of this fund: 011,687.96 as of October 90, 1184
D. Name of Restricted Fund
Title III—B
1. Restricted by: donor: Heritage Agency on Aging/State
2. Source of fund: State of Iowa/Federal Government
3. Purpose for which restricted: Information and R ferrnl
4. Are investment earnings available for current unrestricted expenses?
Yes 2 _•No If Yes, what amount:
5. Date when restriction became effective: July 1980
6. Date when restriction expires: annually renewable
7. Current balance of this fund: S5,310,68 as of October sn 1984
C. Name of Restricted Fund Chore Services
1. Restricted by: Johnson County Health Department
2. Source of fund: State of Iowa HHA funds
3. Purpose for which restricted: chore services
4. Are investment earnings available for current unrestricted expenses?
Yes X No If Yes, what amount:
5. Date when restriction became effective: July 1 1982
6. Date when restriction expires: annually reaewabl
7. Current balance of this fund: M22.00 as of October 20, 1984
123
':�3-Z S'
Optional Budget Form:
AGENCY: (Indicate N/A
DETAIL OF BOARD DESIGNATED RESERVES if applicable)
(For Funds Which Are Not Donor Restricted)
A. Name of Board Designated Reserve: Community Development Block brant funds
1. Date of board meeting at which designation was made: November 10, 1934
2. Source of funds: Committee on Community Needs/City of Iowa City CDBr,
3. Purpose for which designated: repairs to homes of low-income fragile elderly
4. Are the investment earnings available for current unrestricted expenses?
Yes �No If Yes, what amount:.
5. Date when board designation became effective: April, 1985
6. Date when board designation expires: December 31, 1985
7. Current balance of this fund:
B. Name of Board Designated Reserve:
1. Date of board meeting at which designation was made:
2. Source of funds:
3. Purpose for which designated:
[e
4. Are the investment earnings available for current unrestricted expenses:
Yes No If Yes, what amount:
S. Date when board designation became effective:
6. Date when board designation expires:
7. Current balance of this fund:
Name of Board Designated Reserve:
1. Date of board meeting at which designation was made:
2. Source of funds:,
3. Purpose for which designated:
4. Are the investment earnings available for current unrestricted expenses:
_Yes No If Yes, what amount:
5. Date when board designation became effective:
6. Date when board designation expires:
124
a3.Alf
Conditions of Association
Agency: ELDERLY SERVICES AGENCY
AGENCY HISTORY
(On this page only, please summarize the history of your agency,
emphasizing Johnson County, telling of your purpose and goals,
past and current activities and future plans. Please up -date
annually.)
ESA was founded in July of 1980. The program started with the goal of
helping people 60 years of age and older in Johnson County to stay in their
own homes as long as possible. That goal•has not changed. ESA now has three
main programs: chore and respite care, outreach and advocacy and information
and referral. These programs are integrated within the agency so that any
person who uses the services of one of the programs automatically is regis-
tered in the other two. Clients are contacted on a regular basis to find out
if their needs have changed and to provide information about programs other
agencies put on that might be of interest to them. Specifics of the three
programs are set forth below:
The Chore and Respite Care ram helps older people remain at home as ,
long as possible by maintain ng the Proghouse and yard and caring for eldeily
people when they become partially dependent. Choreworkers sit with people who
need help, mow lawns, wash windows, put up storms, shovel walks, do heavy
cleaning and make home repairs. The cost ranges from $2 to S5 an hour and
the workers, who act as independent contractors, are screened and reliable.
The Outreach and Advocacy Program reaches out to find the elderly person
in need of services. We call all our clients to keep them informed and to
monitor haw they are doing so that we can anticipate problems before they
become too serious. We find young people to share homes, make home visits
each week to the homebound and the lonely and act as the intermediary between
the citizen and the bureaucracy when asked to do so. We distribute government
surplus food and fresh vegetables donated by community members as well as
taking people to the grocery store. We do these things with volunteers at no
cost to the elderly.
The Information and Referral Program answers questions, tells people in
Johnson County about ava lable services and refers them to the agencies
where they will find help. We check to see if they did. We maintain a
comprehensive, up-to-date file on all areas of information pertaining to the
elderly. If we do not know the answer to a question, we find out and call the
client back.
Our future centers around getting information about services to more cli-
ents in the County, obtaining adequate funding to maintain our equipment and
administrate the various programs we have startedimproving our training pro-
gram for volunteers and choreworkers so that quality of service is improved
constantly and developing adequate means of evaluation to document what we do
as well as working cooperatively with other agencies to provide services.
125
,?3A,f
ACCOUNTABILITY QUESTIONAIRE
A. Agency Purpose
ESA's primary goal is to keep people in their own homes as long
as possible, thus avoiding inappropriate institutionalization.
B. Programs & Brief Description 1. Chore & Respite Care: help with
work in the house and yard and help clients take care of themselves when
partially dependent. 2. Outreach & Advocacy: finds elderly needing help,
assesses needs, informs about programs, visits, provides general aid.
3. Information & Referral: serves as central dissemination point for
elderly programs' information and refers people to other agencies for help.
C. Tell us what you need funding for.
We need money for a new telephone line, for chore equipment and maintenance
costs, training programs for our respite care workers and volunteers,
office supplies and printing costs for our brochures on Johnson County
Services, expenses connected with our service van (now three years old)
and for salaries. We need more money than we have before because the need
f or. Mana vice has grown so much -- we are bursting at the seams.
g
1. Does each professional staff person have a written job
description?
Yes X No
2. Is the agency Director's performance evaluated at least
yearly?
Yes X No
E. Finances
1. Are there fees for any of your services
Yes No X
a) If "yes", under what circumstances
b) Are they flat sliding ?
c) Please discuss your agency's fundraising efforts, if applicable
The director speaks to local service organizations and church groups to
encourage donations to defray our costs for chore equipement . We
participate in the marathon put on by United Way agencies. We solicit
governmental agencies for funding when appropriate (e.g. revenue sharing
funds for snowblowers last year).
126 a3a8
Program/Services
1. How many persons in Johnson County did your agency serve
last year? (including IC)
Chore & Res rte 0 & A I & R
7
a) Duplicated count 12,442 27 (60 0) TST3-5)
b) Unduplicated count 1.272 (460) (508)* (304)*
How many clients in Iowa City did your agency serve last year?
a) Duplicated count 12.100
b) Unduplicated count i ins
How many units of service did your agency provide to Johnson
County residents last year? 27 099
'* 4. Please define your unit of service Of that number, 17,338 are
chore and respite care hours of service performed by chore and respite
care workers; 6119 of Outreach and Advocacy units of service represent
the number of home and phone visits made by volunteers and staff and the
number of people receiving food from the government; 3,635 units of servici .
in info & referral are the phong calls nto thea ncovf and out as well as
S. In what ways are you plan or the ne s
population in the next 5 years? walk-ins.
We know that the need for help for chore and respite care as well as
outreach and advocacy will soar because of the new Medicare regulations, etc.
and are planning.training programs, staffing needs, funding needs, and
program evaluation accordingly. We see increasing demands on I & R in the
County6andP£eK4eonc nF%nP!&Vb'�gegxyik8§igRsa6�cqqL'e�"l%vaR?mputerizatioi
to your agency's programs, funding or service delivery.
If the election on N?vember 4 goes as the polls say it will, the next four
years ESA will/8We Rs the "safety net" for the elderly in Johnson County
if we can maintain the programs we have set up. ESA catches the people who
fall through the cracks of regulations and dismantled Federal programs.
For example, the Housing Rehabilitation Program finds it difficult to help
elderly people in substandard housing because of the stiff regulations under
which they must operate. Legal Services cannot handle the demand for their
services presented by elderly clients and we serve as a kind of para -legal
backup. The stiffer regulations for the food distribution program make
it necessary for us to find ways of supplementing food supplies in the homes
of the fragile and sick elderly who cannot come out to the Crisis Center,
* These two numbers are averages for each month. We have not been a le to
find a way to keep unduplicated counts on the people who call us and
the people who pick up cheese every month.
**The units of service for calls coming into the agency and going out as
well as walk-ins (Information and Referral) have been kept completely
separate from the units of service representing contacts made for the
Outreach and Advocacy program. There is no overlap between the two
categories.
121
a3.��
7. List complaints about your services that you are aware of.
We have had complaints from clients about not being able to get through
our telephones (at times they are constantly busy). We have heard other
service providers say that people are not aware of what we do. Sometimes
if a choreworker is late, elderly people call and complain. Service provi-
ders have questions about respite care workers' training (we hire only exper-
8. Do you have a waiting last or have you had to turn people away ienced
for lack of ability to serve them? what measures do you feel people
can be taken to resolve this problem?
Not so far.
How many people are.currently on your waiting list?
9.• In what way are your agency's services publicized?
The director speaks to public service organizations as often as two or
three times a week. We have a brochure now advertising a partial list
of agency services for the elderly in Johnson County (it lists 18 agencies
and describes their services in some detail) which we distribute through
the Library, other agencies, churches, service clubs, schools, etc.
We speak on radio shows explaining our services (and those of other
organizations). We put announcements on cable television periodically.
We advertise in the Press Citizen and the DI as well as at Financial
Aids at UI. We distribute articles periodically to the Cedar Rapids
Gazette, the Heritage Agency on Aging newsletter and the Senior Center
Post (we are going to try to put information in the latter every -two
months). We published an extensive overview of our agency this year
as an Annual Report and are distributing it throughout the community
to improve the perception of what we do . We are always looking for new
ways to talk to people so we can spread the word.
128
ELDERLY SERVICES AGENCY 1985-1986
Programs: Chore and Respite Care, Outreach and Advocacy
Information and Referral
I. CHORE AND RESPITE CARE
Goal: to help the elderly remain in their own homes as long
as possible
Objective A: In
1985-86 to coordinate chore and respite
care services for 500 people over 60 in
Johnson County
Tasks: 1.
Seek subsidization from the Johnson
County Health Department for low-income
elderly clients for services which
"include, but are not limited to, yard
work such as mowing lawns, raking leaves,
and shoveling walks; window and door
maintenance such as hanging screen
windows and doors, replacing window
panes and washing windows; and minor
repairs to walls, floors, stairs,
railings and handles." Administrative
Code of Iowa, House file -7.1-.3,p. 1 ( {
2.
Maintain daily, monthly, quarterly and
annual records on services provided to
senior citizens, who performed them,
at what price, when, for how long,
whether or not the work was satisfactory,
whether the work was subsidized or not
and if so at what rate, copies of the
contract signed by the choreworker and
the elderly person, and, if the work was
done by volunteers, how much time they
donated.
3.
Call randomly selected clients monthly to
evaluate services performed by choreworkers.
4.
Administer formal evaluation instrument to 20
elderly people contracting with ESA for
respite care to find out if services are
satisfactory Evaluation of -respite care
workers' services will be made every six
months.
129
Objective D:/ During the year we will refer workers to
elderly clients to complete :i,n00 odd jobs
at a rate between $2 and P5 an hour or
less (if they are eligible for subsidization).
Task 1. Advertise, interview, recruit, train and
evaluate 100 choreworkers.
2. Arrange in-service training sessions with
teaching staff from the Community !.cental
Health Center, UI Hospitals and Clinics
Gerontology Program, CAHTiSA, Hospice,
UI College of Nursing and public agencies
in the surrounding area. bne training
session every two months for volunteers
and respite care workers will be scheduled
over the year.
3. Recruit a core of 10 - 15 trained workers
to provide home repairs, plumbing and
other skilled labor.
Objective C: Recruit and orient 50 volunteers to perform
seasonal chores for low-income agency clients
Task 1. Contact local social, civic and religious organ-
izations to recruit volunteers in the spring
and fall.
2. Request three UI fraternities and one dormi-
tory to provide one day of service each spring
and fall.
Objective D: Provide six elderly people the opportunity to
share a home with a college student
Task 1. Contact local churches to advertise the program
to members of their congregation who are in
need of help
2. Advertise shared -housing through the Financial
Aids office at UI
3. Interview and screen applicants to the program
130
Provide six in-service training sessions a r
year, using other agency resources as well as
our own, to provide instruction on such topics
as: how to lift a client safely, how to handle
depression, anxiety, paranoia and dependency
in elderly clients, what to look for in a home
to rid it of safety hazards, how to use an
assessment instrument properly, healthy aging
and what it should be built upon, the role of
the helper, etc.
4. Evaluate the performance of the volunteers in
the visitation program by calling and visiting
with the elderly person'to find out how his or
her perception of the volunteer's performance
Jibes with our own. These calls are made
twice each month.
5.
Evaluate the volunteer's perception of the
visitation
program by talking with him or her
twice a month about the dynamics
of the
relationship and how he or she feels about it.
6.
Publicize the need for volunteers through
speaking'appearances before groups interested
in service work
two to three times each month.
Objective C:
Coordinate the surplus commodities (cheese)
program for the HACAP agency, distributing
commodities each month to people over 60
with the
cooperation of the Senior Center
Task 1.
Recruit an average of 24 volunteers each month
to work for
three hours delivering cheese
at the Senior Center, the housing
sites, and
the homes of approximately 450 low-income elderly.
Objective D:
Create programs using volunteers to help
elderly people obtain food
Task 1.
Coordinate a volunteer service providing rides
to the grocery store for elderly living in
Ecumenical Towers
and Capitol House who relied
on Whiteway for shopping. The
goal for the
first six months would be to provide two
cars
a week for transportation. The program could
be
expanded if the need for the service is there
to include
elderly out in town who cannot use
SEATS for
some reason.
2. Advertise through radio and television as well
as the newspapers that ESA will pick up excess
produce from gardenjers in the community to be
distributed to the elderly poor (and other needy
citizens as the harvest permits). Work with
the Senior Center's Garden Goodness Program,
Home Delivered Heals, the Crisis Center, Hope
and Voss Houses and the Soup Kitchen.
131
�3��
II. OUTREACH AND ADVOCACY'
Goal: To reach out to find the elderly who need services,
establish relationships of trust and provide personal
attention to specific problems as they arise
Objective A: Establish a telephone outreach program which
makes contact with 5 elderly clients bi-weekly,
100 each month and 250 every 3 months (these
categories are mutually exclusive).
Task 1: Call all clients using the chore program and
evaluate their circumstances so that they
can be placed in one of three categories:
fragile, marginal and fully -independent.
(Those on the fragile list will be called
bi-weekly; those on the marginal list once
a month; and those that are fully independent
once every three months)
2. Keep a register of programs put on by local
agencies for the elderly and relate that
information to the telephone outreach clients
3. Maintain files on each client. Forms for
the telephone outreach program are to be
completed and placed in each file. These
forms document the client's living situation,
state of health, social support network,
mobility in the community, use of agency services,
and potential needs. Narratives accompany these
forms and detail idiosyncratic information.
4. Recruit 4 - 5 volunteers to make 5 telephone
calls each day to elderly on the telephone
outreach program
5. Evaluate the effectiveness of the program by
making 10 - 15 home visits to telephone
outreach clients to see if the telephone calls
are portraying the reality of their living
situations.
Objective B: Recruit, train and supervise 10 community and
student volunteers to make 20 - 30 home visits
each month to the homebound and/or lonely elderly.
1. Supervise and evaluate student and community
volunteer performance by requiring written
narratives of each home visit, assessments
completed, and written and oral reports to the
agency as requested.
2. Hold meetings'with student advisers twice each
semester to insure that mutually agreed upon
goals and objectives are being met.
132
a3a�
3, Distribute our services guide for Johnson
County with information on rural congregate
meal sites and home-delivered meals throughout
Johnson County, using health and other service
agency programs as vehicles for delivery. Work
with,Home Delivered Meals and the Heritage Agency
on Aging to improve the flow of information on
programs to the elderly throughout the County,
4. Contact local churches throughout the County to
ask their help in identifying the fragile or
older elderly. Set up a vehicle of regular
communication from the Agency to the churches.
5. Work with the Johnson County Farm Bureau women's
Countym prograto communicate with rural areas of the
Objective E: Alert service organizations and other community
groups to the resources for the elderly available
in the County
1. Contact the local Lions, Kiwanis, Optimists, pilot
Club, church groups, etc. to ask for speaking time
before their groups to explain what is available
in Johnson County. Speak to three groups each
month.
Objective F: Refer clients in need of three or more service
agencies to the Case Management and Assessment
Team to coordinate care
1. Reactivate the CHAT organization by calling a meeting
of interested agencies to discuss the future of
case management and assessment in Johnson County.
Bring in Heritage Agency on Aging to the meeting.
Objective G: Provide opportunities for shared housing to
elderly clients of the agency
1. Advertise at the Office of Financial Aids at UI
for students interested in living with an older
person in exchange for services and/or low rent.
2. Set up an orientation program for interested students
to provide some knowledge of aging and the care of
a partially dependent person. Use seri Hall's
training film "The First Home Visit" as a resource
and integrate training programs as.appropriate.
Objective H: Maintain the Carrier Alert and Vial of Life
Programs for the elderly in the County
1. Distribute vials to participating stores and agencies
to replenish supplies as needed.
2.* Maintain Carrier Alert files and supplies to enroll
interested elderly as needed.
133
a3 O8
III. INFORMATION AND REFERRAL
Goal: To serve as a central point for the dissemination of infor-
mation about available services in Johnson County and to
refer clients to the proper agencies where their needs
can be met.
Objective A: Maintain a comprehensive, up-to-date information
system available to anyone using ESA's office
Task 1. Bring all current files up to date and conduct
an ongoing survey of needs for information in
previously unexplored areas. Put key information
j on red tag cards easily visible to volunteers
j using agency resources on a part-time basis.
2. Maintain supplies of the Johnson County Elderly
Services Index, updating as appropriate
3. Increase by one the number of phone lines into
I the agency to allow more calls to come through
I 4. Coordinate all Information and Referral Services
with Senior Center staff
5. Place articles about services and resources in
the Senior Center Post on a regular basis
j as needed (aiming at an article every two months)
6. Advertising information and referral services
through radio programs (such as the Dottie Ray
show) and cable television
Objective B: Act as a referral agent for resources available
throughout the County and the State, if necessary
Task 1. Initiate referrals for elderly people as
necessary, following up on all referrals to
see that services have been delivered as needed
2. Document information and referral activities on
a daily, monthly, quarterly and annual basis
3. Integrate Johnson County I & R services with
regional services through the Heritage Agency
on Aging
4. Keep records of information requested most often
and unmet needs
134 el?31�?
Resources Needed to Accomplish Agency/Program Tasks:
1. Three full-time paid staff persons
2. One Practicum student or two volunteers as office staff
3. Three phone lines (two for calls in and out; one for calls
out only) (we have only two lines at present)
4. Supplies for the chore program (see pp. 3/3a for detail)
5. Supplies for information and referral program, outreach/advocacy
and information and referral records as well as chore
contracts/records and general office necessities
6. General liability insurance, insurance for the van.
Parking space for the van and arrangements for maintenance.
7. Donated office space.
S. Donated space to hold volunteer/choreworker training sessions.
9. Storage.space for equipment.
10. Student and community volunteers to staff voluntedr chorework
programs and volunteer outreach programs.
11. Access to information on the elderly at the national, state
county and city levels.
Cost of Programs (does not include administrative costs)
I & R 0 & A Chore &
Respite
FY 84 Actual 12,054 10,919 24,100 (vi
FY 85 Budget P.717 9., 366 ^3.555
FY 86 Projected 12,161 11,354 ?9,068
135
`i
a 3.aI
UNITED WAY OF JOHNSON COUNTY
CITY OF IOWA CITY • JOHNSON COUNTY
HUMAN SERVICE AGENCY BUDGET FORM
DIRECTOR: Nora Leonard Roy
AGENCY NAME:Co rdi�.n 8 1'11 ) re)
ADDRESS: P.O. Box 2876, ;2534
PHONE: 338-7684
FISCAL YEAR 1986 CALENDAR YEAR 1985 COMPLETED BY: Nora Leonard Ro
(Please circle year your agency uses) APPROVED BY BOARD:
uthorize signature
COVER PAGE onvdate , 1984
Program Summary: (Please number programs to correspond to Income + Expense
Detail, i.e., Program 1, 2, 3, etc.)
1: Child Care Information and Referral Service:
Telephone service, Child Care directory, child care consumer education.
2: Child Development Education:
Parenting and child care workshops, family day care provider training.
3: Child Care Food Program:
Nutrition education, reimbursements to family day care providers.
4: Emergency Child Care:
Caregiver recruitment and training; publicity; subsidies for
needy families.
5: Fine Arts and Folk Arts: (1984 only)
6: Advocacy for Children: (1983 only)
This program has been absorbed into Program #1.
Child Abuse & Neglect prevention and speakers' bureau.
Local Funding Summary: CALENDAR
YFARS
PROPOSED 1985
FISCAL FY 84 FY 85 FY 86
1 City of Iowa City 1 $ — 1_ $ — I s ruvu 1
Johnson County I $ — I $ — $ 7000
I City of Coralville 1 $ — I S — I S 1200
FY 86 SUPPLEMENTAL REQUEST: TOTAL OTHER COUNTY UNITED WAY
Director's Salary Adjustment 1 $ 3220 $ 700 $ _ $ 2520
136
1/1/843/31/84
4/1/843/31/85
(4/1/85-3/31/86)
1983
United Way of Johnson County 6000
$ 1500
1 $ 6414
1 $ 7860,
FISCAL FY 84 FY 85 FY 86
1 City of Iowa City 1 $ — 1_ $ — I s ruvu 1
Johnson County I $ — I $ — $ 7000
I City of Coralville 1 $ — I S — I S 1200
FY 86 SUPPLEMENTAL REQUEST: TOTAL OTHER COUNTY UNITED WAY
Director's Salary Adjustment 1 $ 3220 $ 700 $ _ $ 2520
136
1
1
E
1
1
1
1
1
t
1
1
t
t
t
t
AGENCY: 4 -Cs
INCOME (Continued)
PRO
PROGRAM PROGRAM PROGRAM
PROGRAM
PROGRAM
SRAM
3
4
below)
11485
570
1. Local funding sources(List
495
200
United May of J.C.
a,
5"
170
r.
b, City of Io,Na City
Count
x495
170
,
c. Johnson
orf`�gry
f�rwro'N
Coralville
Nh
O
{+
td+'{ f bYX
d. Cit of
e.
bus
k- i
f.
State,Federal,Foundations(List)
98,=61 0
2.
a, Child Care Food programspa*
.610
i�.
b.
i
C.
15
3, Contributions/Donations 120
4, Special events(List below)a.
Membership Drive „u,'Irx i60;
1tu �r X60
b. ';lalk—A—Thon �;.sw•,�-,�.:.�iz��,
1
g, Other(List below,including mist.
a.
TOTAL INCOME (Show also on page 2, 1100,09 705
line lb) —
Notes and comments:
139 �3��
EXPENDITURE DETAIL AGENCY: 4—Cs
1983 1984 1985
ACTUAL
LAST YEAR
THIS YEAR
PROJECTED
BUDGETED
NEXT YEAR
ADMIN.
PROGRAM
1
PROGRAM
2
1. Salaries
20,398
22,168
30,.810
4,484
5,124
2,562
2. Employee benefits & taxes
616
1,937
6,221
1,226
1,130
565
3. Staff development
_
_
200
200
4. Professional consultation
—
1,508
—
—
—
5. Publications/Subscriptions
—
25
75
—
—
75
6. Dues & Memberships
40
75
75
—
—
75
7. Rent
—
—
1,500
600
600
300
8. Utilities c u e in
Rent
—
—
9. Telephone
573
675
516
120
120`
60,
10. Office supplies & postage
841
1,053
1,166
260
70
80
11. Equipment purchase & rental
—
—
100
100
—
—
2. Equipment/Office maintenance
—
—
—
—
—
_
3. Printing & publicity
1,359
1,502
2,224
185 1
980
500
4. Local transportation
631
555
80G
60
20
120
5. Insurance
—
—
362
362
—
6. Other (specify):
7. Commodity Storage
170
54
60
—
eaiebome°iovid°ersay
67,373
71,833 1
76,800
y Subsidy for Low & Mod..
Income Pam' e
0.
TOTAL EXPENSES (Show also on
page Mine 24
92,001
101,385
121,334
7,397
8,044
4,537
Notes and comments:
EXPENDITURE DETAIL (Continued) AGENCY: 4—Cs
PROGRAM
3
PROGRAM
4
PROGRAM
5
PROGRAM
6
PROGRAM
7
PROGRAM
8
1. Salaries
18,000
640
2. Employee benefits & taxes
3,159
141
1, AGENCY: 4 -Cs
SALARIED POSITIONS AST YEAR THIS yEAR NEXT YEAR '
ACTUAL PROJECTED BUDGET CHANGE
Position Title / Last N
ame FTE*
Coordinator/Roy 5 through 6/85
9 /85 5,45
14,915
CCFP Administrator/ .85 through9/84
..75-tregin-}p/84 1
CCFP Assistant ggen .25 beginl0/ q
Temporary Phone Coverace
25
5,640 12,810 I +1
RESTRICTED FUNDS (Complete detail,Forms 7 d 8
Restricted by: Restricted for:
Donor Child Care Food Pro
g 95,85L83, DonorFine Arts & Folk Art
Donor (1st Christian Church
MATCHING GRANTS
Grantor/Matched by:
Iowa Com nits C>>t ral Grant/
local contributions
for ine Arta o.LIC Arts—
IN-KIND
r a
IN-KIND SUPPORT DETAIL
Services/Volunteers @ 35/hour
Material Goods Videotapes
Space, utilities, etc. 'Workshop & N,eet:
Other: (Please specify)
Donated office space(2 offices in
omes
3,640 1 0%
98,610 +18%
-100°6
_ _, ^Vb
7,200
7,650
8,050 ,
+5°d
150
150
1 200
1 +33%
*Full-time equivalent: 1.0-Fu7ltime;
.5 -Halftime; etc.
142
2,000 1 1,000
BENEFIT DETAIL
TAXES AND PERSONNEL BENEFITS
(List Rates for Next Year)
AGENCY: 4—Cs
ACTUAL THIS YEAR BUDGETED
616 1 1,937 1 6,221'
FICA x $10..810 —
Unem to ent Com 2.33 x S28r400 616* 385
Worker's Comp. x X094' — —
Retirement — % x $ —
$ per mo.: indiv. —
Health Ins. lc 65 per mo. 1 amiIy
Disabilit Ins. % x $
Life Ins. $ — per month —
Other x
Child Care 9 monthl6 x $50' —
V'
uchers
If all staff not covered with certain Benefits, please note in Comment Section.
Sick Leave Policy: Maximum Accrual 80 hours
10 days per year for years 1 -to —
days per year for year= 'td
Vacation Policy: Maximum Accrual 80 hours
10- days per year for years 'T—to
=— days per year for year 6 to
Holidays: ew ear, iem.,.
July 4, Labor,
6 days per year. Thanksg.,Christm ta
Months of Operation During Year: 12
Hours of Service:current: 8:30-11:30a. h.
nronosed:8a.m.-5p.m., on ay— ri ay.
PE2
450
DIRECTOR'S POINTS & RATES
N Iuc ur viuu.
STAFF BENEFIT POINTS DIRECTOR'S BENEFIT COSTS
Minimum Maximum
Related to Supplemental Request
Health Insurance 24 $ 1&Mon.
24_
for Salary Adjustment:
Disability Ins. — s�Mon.
$= Mon.
Life Insurance _
$=— Mon.
— —
United Way $ 591
Dental Ins.
Vacation Days 10 10 Days
�_ _8_
Other $ 154
Holidays 4 �_ Days'
Sick Leave Days
1,y d _5
I _ A
Chi��NP�Youc 58 —550 do.
3..5 44.5
'Unemployment Comp. for 1982 and 1983 paid
*Worker"s Comp. calculated.only for period
in 1983.
7/85-12/85, when 4—Cs plans to
move into a public office..
143
a 3a,?
OPTIONAL BUDGET FORM:
(Indicate N/A
AGENCY: 4 -Cs if applicable)
DETAIL OF RESTRICTED FUNDS
(Source Restricted Only --Exclude Board Restricted)
A. Name of Restricted Fund Child Care F r^AT
1. Restricted by: United States Government
2. Source of fund: U.S. Govt. via Iowa Dept. of Public Instruction
3. Purpose for which restricted: Program administration + reimbursements for
enrolled day care home providers, for mea s snac s serve o c i dren.
4. Are investment earnings available for current unrestricted expenses?
_Yes x No If Yes, what amount:
5. Date when restriction became effective: 1979 (Date CCPD b aan in r^)'ns^n
6. Date when restriction expires:
NIA
7. Current balance of this fund: S
B. Name of Restricted Fund Fine Arts & Folk Arts for Children
1. Restricted by: Iowa Dept. for Planning & Programming
_ 2. Source of fund: Community Cultural Grant
3. Purpose for which restricted: Ca 400 hours arta urograms for yonn�^h;iar
in day care centers, preschools, & day care homes in Johnson Co.
4. Are investment earnings available for current unrestricted expenses?
Yes _a -No If Yes, what amount:
5. Date when restriction became effective: r/$ n
6. Date when restriction expires: 12/31/84
7. Current balance of this fund: SO'
C. Name of Restricted Fund Emergency Child Care Fund
1. Restricted by: First Christian Chure's Iowa City
2. source of fund: First Christian Church Io a C;ty
3. Purpose for which restricted: Start-up fund for developing an emergency
child care program.
4. Are investment earnings available for current unrestricted expenses?
Yes x No If Yes, what amount:
— 6/84
5. Date when restriction became effective:
6. Date when restriction expires:
7. Current balance of this fund: s6001
144
a,3.7r
0:7:C',At 6UDHI 'OR"::
(lnaicate N/A
AGENCY: 4_Cs if applicable)
DETAIL OF RESTRICTED FUNDS
(Source Restricted Only --Exclude Board Restricted)
A. Name of Restricted Fund Family Day Care Traininr. rrogram :u_ld
1. Restricted by: Johnson Co. Board of Social ,Yelfare
2. Source of fund: Child Care Financial Assistance Grant
3. Purpose for which restricted: To develov & begin a training nrnaraa fnr
family day care providers in Johnson County.
4. Are investment earnings available for current unrestricted expenses?
Yes x No If Yes, what amount:
5. Date when restriction became effective: Has not, hPPn swPr(iPd bPt_ Tf n_rQ
receives the grant, effective date will be ca. 2/85
6. Date when restriction expires: N/A*
i
7. Current balance of this fund: gn
B. Name of Restricted Fund
i
1. Restricted by:
2. Source of fund:
3. Purpose for which restricted: r
4. Are investment earnings available for current unrestricted expenses?
Yes No If Yes, what amount:
5. Date when restriction became effective:
6. Date when restriction expires:
7. Current balance of this fund:
I
C. Name of Restricted Fund
1. Restricted by:
2. Source of fund:
3. Purpose for which restricted:
4. Are investment earnings available for current unrestricted expenses?
Yes No If Yes, what amount:
5. Date when restriction became effective:
6. Date when restriction expires:
7. Current balance of this fund:
145
a3a�
Agency:
Conditions of Association
4 -Cs
AGENCY HISTORY
4 -Cs began in Johnson Co. in 1972, when the League of Women Voters and eleven
civic organizations met "to consider the needs of the children in this
community and to organize and work toward meeting these needs." 4 -Cs became
United Way agency in 1975.
Child Care Information and Referral has always been the most important
program. The Child Care Directory has been updated annually since 1974, with
a distribution of 4000 copies per year. Telephone I s R service has been
available since 1975. In 1983 4 -Cs received 836 I s R calls; the estimate for
_1984 is 1108 I a R calls. A consumer education program began in 1982.
Child Development Education has been a program since 1975. For the past 3 1/2
years, 4 -Cs and the Iowa City Public Library have cooperated to offer monthly
parenting and child care workshops at the library. Plans for 1985 include the
development of a family day care provider training program. Family day care
providers do an estimated 75-801 of all child care, but generally lack
training and support services, which 4 -Cs believes are vital to providing good
quality child care.
Since 1979, 4 -Cs has been the local sponsor for the federally -funded Child
Care Food Program, providing reimbursements and nutrition education to day
care home providers.
Child Advocacy has always been a goal for 4 -Cs, and past efforts have included
involvement with the now -defunct JC Area Council on Child Abuse and Neglect,
to develop a speakers' bureau (now considered part of I a R program), and to
stimulate child abuse prevention programs. Current advocacy efforts are being
directed toward the development of an emergency child care program, thanks to
start-up funds donated by the First Christian Church in 1984.
In 1982 6 1983, 4 -Cs worked with JCCOG and the J.C. Health Dept. to develop
local regulations requiring annual Health Dept. inspections of all licensed
day care centers and preschools. Other Iowa counties are considering adopting
Johnson County's precedent -setting regulations.
In 1984, 4 -Cs received a Community Cultural Grant from the Iowa Dept. for
Planning and Programming to offer child care centers, preschools, and day care
_.comes a series of cultural programs, "Fine Arts and Folk Arts for Young
Children."
Since 1981, 4 -Cs has coordinated events to celebrate "The Week of the Young
Child", and each September since 1982, 4 -Cs and ICPL have offered a Resources
and Activities Fair for parents of young children.
146 a ✓170
4 -Cs .
r-;
ACCOUNTABILITY QUESTIONAIRE
A. Agency Purpose
4 -Cs exists to focus on and respond to the needs of young children
(age birth to 6+ years), their parents, and the professionals
who provide child care for them.
B. Programs S Brief Description
Child Care Information and Referral (Directory; Telephone Service;
onsumer n uca ion).. Child Development Education (Workshops; Family
Day Care Training; Informntienal Educational ograms for Child Care
Professionals). Child Care Food Program (Nutrition Education;
�i�,h sements). Emergency Child Care Information; Training; Subsidies)
e. Te l us what you-mud-funding—ror.
Salary and benefits for our Coordinator, for agency administration and
coordination of all programs except Child Care Food Program,and
operating costs for same. Health insurance for Child Care Food
Program Administrator.. Rent ,& utilities for an office, whicih.we
plan to occupy 7-1-85.
D. Management
1. Does each professional staff person have a written job
description?
Yes X No
2. Is the agency Director's performance evaluated at least
yearly?
Yes X No
E. Finances
1. Are there fees for any of your services
Yes Y No
a) If "yes", under what circumstances
1984 Fine Arts and Folk Arts program provided artists & performers at
a cost of 52.25/hour per center or da care home. Family Day Care
training will cost each provider 510/course. All other services are
free of charge, but we encourage people to contribute to pay for the
Child Care directory.
_ BT- Are they flat X sliding ?
c) Please discuss your agency's fundraising efforts, if applicable
8e have conducted an annual membership drive since 1981 and raise
5800-$1000 annually. In 1984 we held a 'Valk-A-Thon and raised $840.
In 1984 we participated in Hospice Striders Marathon, and plan to do
so again. In 1984 we began asking for contributions to pay for the
Child Care Directory, and have received more than $200 so far.
147
a3��
4 -Cs
F. Program/Services
1. How many persons in Johnson County did your agency serve
last year? (Including City of Iowa City)
a) Duplicated count 4811
b) Unduplicated count 1429
2. How many clients in Iowa City did your agency serve last year?
a) Duplicated count 3g98
b) Unduplicated count 1155
3. How many units of service did your agency provide to Johnson
County residents last year? 4831
4. Please define your unit of service
Programs 1 & 6: one telephone call or one personal contact..
Programs 2 & 5: one person attending a child development or
other program.
Program 3: one child �ppor one adult participating in Child
S. In what ways are yoouoprann�namforrthoe neeos i
population in the next 5 years? Your service
Our service population continues to grow, and so do needs for our
services. We plan to expand our hours, especially to take calls for
information, and we plan to coordinate hard -to -find child care, such asr
part-time, temporary, emergency, before and after school, infant,,
odd ou To promote foo etzglit cge we pilar to offler tiaining
b): $it'ase comment o any
other �ro els or- ac ors re evan
to your agency's programs, funding or service delivery. Programa.
We desperately need to have an office, accessible to the public,
and open 8a.m.-5P.m. We also must have a full-time Coordinator
(the Coordinator acts as agency administrator and program coordinator
and is currently paid to work half-time).
We want to begin charging clients for some of our services
(training programs, materials borrowing privileges, child care
referrals), but cannot accomplish this until and unless we have
a real office and full-time staff..
148 :?3 a 9
4—Cs
e_i
7. List complaints about your services that you are aware of.
Our telephone information & referral service is staffed only part—time:
(Monday—Friday mornings). As a result, in 1983, 504 calls were received
on our answering machine. In 1984, the estimate is 720calls.. A small
fraction of these callers left messages, although several callers called.
beck gur onseae1jogrs_strhesome to need information and not be:
oy have waiting list ov
you had to turn people away able to
for lack of ability to serve them? What measures do you feel get it
can be taken to resolve this problem? N/A immediatel
How many people ate currently on your waiting list?
9. In what wayare N/A
your agency's services publicized?
Daily classified ad in the Iowa City Press Citizen and the Daily Iowan.
Posters on city buses and cambuses..
Announcements in newspapers and on radio for special events, workshops,
and meetings.
Meeting and workshop schedules, and special events flyers mailed to
ca. 350 individuals, centers, and agencies.
Child Care directory: 4000 copies are distributed annually.
Word of mouth.
Telephone directory listings in yellow pages and Community Services
Numbers section,. as well as business section.
Special public events, such as 'leek of the Young Child and -Activities
Fair for parents and young children.
149
a3a1f
Agency Goals Form
150 a3.�o/
child Carel Year: 1985
Agency Name:
" r ( o m n
Sergi
rL.it Inform'}on and Referral
about
iate
deducation rabout nlocal
Goal: To provie fee, day care to anyone in Johnson
servicesdandr
consumer
County.
Objective A:
ion nd
oper tweek areferral
to an estimated
service,approximatelyp40nhours
information about local child care
2000 people seeking
services and resources. from 20 hours 40
1' Increhours eek ooffice
scheduling
Tasks:
volunteersetowcover
hoursase per weekoffice
when coordinator is out.
daily supervision and periodic training to
2. Provide
office volunteers. and
3. Advertise service daily in local newspapers,
ts.
as needed via flyers, posters,
4. Update child care information regularly .through
maintain
contacts with local child care professionals;
and available as
lists of daycare openings people
substitute caregivers; develop a update lists Of
P
peopleable to provide short-term, temporary,
odd hours child care.
time, occasional, and
S. Provide printed information (e.g. contracts, child
home
emergency release forms),to day care providers
as requested.
6. Maintain and u1date information on community resources
and refer people,
Objective B:
In 1985, publish and distribute 4000 copies updated
county Directory of child care services.
Tasks:
ild c- a 7ohnson
11. Gaga eedit updated information from each licensed
in Johnson Countneeded
child care center and preschool
2. Using existing format, revise Directory copy as
and submit to publisher. list
3. andtinbresponsecto requestsexistinreceiveddistributithroughout the
year.
Objective C:
"ChildSCare: ito Look Forld care s, and What umer atooLookoOutmFor,"
What
to an estimated 500 people.
and via letters to local
Tasks:
1. Publicize in Directory,
and service clubs.
employers
2. Provide consumer education informally as requested
contacts for child
in routine telephone and personal
care information.
3, Provide formal program upon request. icles on
art
4. Write or assist in writing local newspaper
child care consumer issues.
150 a3.�o/
ded to Accomolich Program Tasks
1. One full-time paid staff person (4 -Cs Coordinator).
2. Five to ten volunteers.
3. One phone line.
4. Supplies for information and referral maintenance and update.
5. Office space and utilities.
6. Typesetting and printing of 4000 copies Child Care Directory.
7. Professional liability insurance.
8. Telephone answering machine for evenings and weekends.
cost of _Program
$8,044 in 1985
151
a3aOF
ChildDevelopment
Goal: To offer
Education Program
educational programs and services on aspects of early
childhood development and child care to benefit parents and
child care professionals in Johnson County.
Objective A:
In 1985, provide 8-9 Child/Family Resource Center
Workshops to an estimated 200-300 individuals at the
Iowa City Public Library.
Tasks:
1. Engage 4-6 volunteers to plan and coordinate workshops.
2. Cooperate with staff of Iowa City Public Library to
organize and publicize workshops.
3. Maintain workshop attendance records.
4. Videotape workshops for live cable broadcast on channel
20 and for addition of videotape to ICPL's permanent
collection.
5. Receive and review requests for future workshop topics.
6. Develop program topics and engage volunteer resource
people to conduct 1985-86 series of workshops.
7. Mail workshop schedules to approximately 350 people
and/or agencies.
Objective B:
Coordinate 9 monthly educational/informational programs
at 4 -Cs general meetings.
Tasks:
1. Request program topics, and designate volunteers to
act as facilitators.
2. Arrange meeting sites and dates.
3. Publicize meetings with newspaper announcements and
a mailed meeting schedule to approximately 350
individuals and/or agencies.
Objective C:
Develop a family day care provider training program
and begin offering the course twice a year, to an
estimated 40-50 providers per year.
Tasks:
1. Form a steering committee of 4 -Cs staff and
4-6 volunteers to oversee the development of
the program.
2. Arrange for steering committee members to visit
the Polk County Child Care Resource Center, which
offers a model for this proposed training program.
3. Outline curriculum for a 10-12 session training
program.
3. Cooperate with University of Iowa College of Education
to develop curriculum and guidelines for obtaining
continuing education units and a "Certificate" for
providers who successfully complete the course.
4. Engage 10-12 individuals with specialization in
particular areas to plan and teach segments of the course.
5. Schedule the training program and publicize its
availability via flyers, word of mouth, and local media.
6. Enroll providers and conduct training program
beginning in fall, 1985.
7. Obtain feedback from providers, modify course as
needed, and recruit trained providers to help teach
segments of future classes.
152
I_.
vnennrrCc hCCdCd t0 AGCOm/li■h
1. One full-time paid staff person (same pecson as in Child Care r
Information and Referral Service): 4 -Cs Coordinator.
2. Approximately 14-18 volunteers.
3. Printing aPtschedulesoandhcurriculumschedules,
materials9s schedules,
training program
4. Phone line (same as in Child Care Information and Referral Service).
5. Transportation to visit Polk County Resource Center in Des Moines.
6. Donated space to hold workshops, meetings, and training programs.
7. Donated videotapes and use of videotaping equipment.
$4,5
ChL1 Gare Food Program
Goal: To ensure good nutrition is provided to children in day care homes
and to develop good eating habits.
Objective A:
In
1985, to provide nutrition education to 40-50 day care
their
homes providers in Johnson County and to monitor
adherence to program nutritional and record-keeping
Tasks:
requirements.
1. Conduct home visits 3-4 times per year to each of the
Providers enrolled in the program.
2.
Receive, evaluate, and provide feedback on menus
submitted weekly by each provider.
3.
Provide four educational workshops for enrolled
providers per year, and ensure attendance at one or
more workshops by each enrolled provider per year.
requirement information
4.
Provide nutrition and program
•
in a monthly newsletter.
S.
Respond to requests by enrolled providers for
additional information or guidance.
6.
Publicize program and enroll new providers in
program upon request.
Objective B:
In
to 40-50 enrolled
85, tproviders
care9home formmealsmandasnacks served to their
Tasks:
day care children..
1. Receive and process weekly meal records and requests
for reimbursements.
2.
Write and mail checks to reimburse providers.
3.
Maintain contact with funding agent, Iowa Department
of'Public Instruction, Child Nutrition Division.
4.
Maintain financial records for the program.
n a NaoAnd to Accomo�iah Program Tasks
1. Two part-time paid staff persona, the Child
Administrator and the CCFP Assistant.
2. One phone line.
3. One telephone answering machine.
4. Office space.
S. Office supplies, printing, and postage for
newsletters, and reimbursements.
6. Mileage reimbursement for staff persons.
$100,095 in 1985
154
Care Food Program (CCFP)
program records,
a3a�
Goal: To coordinate information about individuals and centers capable of
providing short-term child care to families in time of crisis
or emergency, and to subsidize emergency child care for
approximately 20 low to moderate income families who need it.
Objective A: Develop a corps of approximately 10-20 child care
providers and individuals who are willing and trained
to provide short-term emergency child care.
Tasks: 1. Recruit and screen individuals interested in
providing emergency care.
2. Provide a training program for new emergency
caregivers several times a year.
3. Maintain contact with caregivers during operation
of program to obtain feedback, modify program, and
update list of current caregivers.
Objective B: In 1985, publicize program's existence, and distribute
updated information on a monthly basis.'
Tasks: 1. Compile and distribute list of current emergency
caregivers to approximately 20-25 local agencies and
offices which might need such information for their
cliental update list monthly.
2. Advertise availability of the program to the public
using local newsmedia and posters on buses.
Objective C: Subsidize emergency child care for low to moderate
income families who cannot afford it.
Tasks: 1. Establish eligibility guidelines and inform
cooperating agencies and offices of guidelines.
2. Provide subsidies directly to emergency caregivers.
3. Maintain subsidy records to determine future needs
and program limitations.
Resources Needed to Accomplish Program Tasks
1. One full-time paid staff person (same person as in Child Care
Information and Referral Service): 4 -Cs Coordinator.
2. 4-6 volunteers on steering committee.
3. 1-2 volunteers emergency child care trainers.
4. 10-20 local individuals trained as emergency child caregivers.
S. One phone line.
6. Printing, postage, and office supplies for publicity, monthly list
update, and training materials.
S. Donated space for training programs.
Coat of Ptocram
$1,261 in 1985
155
.2,3"79
\i
y UNITED WAY OF JOHNSON COUNTY DIRECTOR: Don W. Naniccia
AGENCY NAME: HAcAp
CITY OF IOWA CITY • JOHNSON COUNTY ADDRESS: P.O. Box 789, CR, 52406
HUMAN SERVICE AGENCY BUDGET FORM PHONE: (319) 366-7631
ISCAL YEAR 1986 CALENDAR YEAR 1985 COMPLETED BY, Gear
kp
ease circle year your agency uses) APPROVED BY BOARD
authorized signature
COVER PAGE on oct25 1984
.
date
V
Program Summary: (Please number programs to correspond to Income + Expense
Detail, i.e., Program 1, 2, 3, etc.)
Head Start: Provides developmental programming for three through school-age
children of limited -income families; services include support
for the families, pre-school educational activities, health/
nutrition screening and follow-up services.
Part -day --two classes, 2 days/week, 9 mos../year;
Full-day, HS Center -based --one class, 5 days/week, 12 mos./year;
Full-day, Home-based Day Care --10 care homes serving 30'children;
Kids' Club --summer program serving 16 children.
(Actual program mix will be•a function of the facility located in the Iowa City
area).
f
Local Funding Summary: CALENDAR
1I
PROPOSED 1985
••,
1983
1/1/843/31/84
4/1/843/31/85
(4/1/83/31/86)
4,277-1
United Way of Johnson County Seo
$4,857*
$ 15 , 322*
2 000
$19i179
FISCAL FY 84 FY 85 FY 86
I Johnson County I S 4,175•• I $ 4,175•` I $ 4,554 •
I City of Coralville
I S -0-
I s -o-
I S -0-
FY 86 SUPPLEMENTAL REQUEST: TOTAL
OTHER
COUNTY
UNITED WAY
Director's Salary Adjustment
I $ N/A
$ N/A
S N/A
$ N/A
*Figures include both HS/Day Care- and the Neighborhood Center; FY86 request for HS/Day Care,
only.
"Funding for the Neighborhood Center only; FY86 request for HS/Day Care, only. Previous
years' requests made separately to the local funding bodies. .
156 a 3.� If
AGENCY: xACAP
BUDGET SUMMARY
ACTUAL
LAST YEAR
THIS YEAR
PROJECTED
BUDGETED
NEXT YEAR
1. TOTAL OPERATING BUDGET (Total a + b)
151,067
203,397
a. Carryover Balance (Cash from 3)
b. Income (Cash)p.
%:156 545 r .r
203;397 a
238i9i9: 3n>:
2. TOTAL EXPENDITURES (Total a + b)
151,067
203,397
238,919
a. Administration
F z r
" sA�,:
b. Program Total (List programs below)
gy
Bead Start Part -da
'~ 34 4179 x4
•.54 X787 s :
?4 +-57 262.•
Full -da Center -based
`°t
8T'607 bt•�
Full -da Nome -based
Kids' Club sulmner'
10'560=:shi;
±F.:� 9 3 74":ri
: Jr.w'S1a� rT
4y',.k.+,•'s:2tS..:.wwx.v-.'
'.Y.�F� v ..Y:i
/ yr SA'+'".rT
.Tt `.r�T ci ,✓�,.�
9rav
Y.- _..x'vh�^;
+•t �r �",�Rl`:^rMry
fx J;+`,x3+1z"i�:f
.:;"G •L�
', 3v 77"i✓'
'Y ,.♦ it t
...•� M T'x4,'
3. ENDING BALANCE (Subtract 1 - 2)
-0-
-o-
-0-
4. IN-KIND SUPPORT (total from Page 5)
25,100
25,300
25,800
S. NON-CASH ASSETS
-0-
-0-
.0 -
Notes and Comments: Accurate comparisons cannot be made between next year's budget and
the previous years' budgets, because next year's final projections will be a function of
what facility and program mix can be put into place. As noted in the narrative, there
are several options, and they could vary drastically from HACAP's Children's Services
offerings of earlier years.
. yI
, `ICY: HACAP
INCOME DETAIL
Notes and comments: See Notes, page 2.
158
d 3.?g
ACTUAL
THIS YEAR
BUDGETED
ADMIN.
PROGRAM
PROGRAM
LAST YEA
PROJECTED
NEXT YE
1. Local funding sources(List below)
16,300
16,640
26,010
a. Johnson Cry. United way
i 16,300^16
64
19
t
A
_f �.
♦
b. Johnson County
;'x"�0'it
0
2 277'
t roc
C. city of Iowa City
-tl-'
0
% 4 554
d.
e.
f.
2. State,Federal, Foundations (List)
119 344
180,517
203,999
7
7
-. .......
;..,e. tr
~86 762
'.
144 869
X57 262
'87 We
a. De t. of Health & Human Ser.
`•32 582
'
'. 45 045
b. Dept. of Human Services
K,"4Rj..
+S" eati
yw
t
j
y xw
C. 0££. of Plan. & Pro rammin-''�
d.
3. Contributions/Donations
_ _
_ _
-o-
-o-
-o-
'
4. Special events(List below)
oo
0
y
�.lj.
Y
=A
a.
b.
C.
S. Net sales -services
20,643
6,240
8,910
-0-
-0-
6. Net sales -materials
-o=
-0-
-o-
.;.0.-
o-7.
7.Interest income
308
- -
-o-
- -
8. Other(List below,incloding mist.)
-0-
-o-
-o-
-o-
-
a.b.
C.
TOTAL INCOME (Show also on page 2,
238,919
57,262
87,607
line lb)
156,595
203,397
Notes and comments: See Notes, page 2.
158
d 3.?g
EX
1
2
3
4
5
6
7
8
9
10.
11.
12,
13.
4.
5
6
7
8.
9.
0.
21
22
3
11
EXPENDITURE DETAIL (Conti:,,dd) ' AGEIICY:
PROGRAM
3
PROGRAM
4
PROGRAM
5
PROGRAM
6
PROGRAM
7
PROG''1
8
1. Salaries
14,155
5,912
2. Employee benefits b taxes
3 199
2.118
3. Staff development
-0-
4. Professional consultation
_o-
-0-
5. Publications/Subscriptions
-0-
6. Dues 6 Memberships
7. Rent
-0-
750
8. Utilities
-0-
300
9. Telephone
168
-0-
10. Office supplies E postage
150
-o-
11. Equipment purchase d rental
12. Equipment/Office maintenance
-0�
50
13. Printing b public ityr
201'
so
14. Local transportation
1 461
-0-
15. Insurance
100
-0-
16. Other (specify):lndirect Cos
1,621
769
17. Food service
-0-
200
19. CWEP labor -
-0-
50
19. Contract trans.:
-0-
-0-
20. Medical/dental :
300
-0-
TOTAL EXPENSES (Show also on
page 2,line 2 83,490
10-156-0
Nates and comments: continuation
21. Parent activities/education: 175 -0-
22. Educational supplies: 1,000 161
23. Reimb. to Mone Providers: 60,960 -0-
F
r�
c
;�
5
0
AGENCY: PACAP
BENEFIT DETAIL
ACTUAL THIS YEAR BUDGETED
TAXES AND PERSONNEL BENEFITS LAST YEAR PROJECTED NEXT YEAR
(List Rates for Next Year)
TOTAL 19,016 27,251 23 08a
FICA
% x S
A x S
Unemployment Comp.
Worker's Comp.
A x S
% x S
$ per mo.: indiv.
Retirement
Health Ins.
t per mo.: family
Disability In
% x S
$ per month
Direct
Life ?ns.
Other*
23.3 X Salaries
nqA
X S
If all staff not covered with certain Benefits, please note in Comment Section.
**Sick Leave Policy: Maximum Accrual hours
days per year for years_ Lo
_— days per year for year` to
..Vacation Policy: Maximum Accrual hours
days per year for years to
days per year for year _ to _
Holidays:
7 days per year.
Months of Operation During Year: lz
Hours of Service: eam to Spm Mon. thru Fri.
RANGE OF OTHER
DIRECTOR'S POINTS & RATES STAFF BENEFIT POINTS DIRECTOR'S BENEFIT COSTS
Minimum Maximum Related to Supplemental Request
Health Insurance _ S_JMon. 12 24 for Salary Adjustment:
Disability Ins. $ /Mon. I I
_
Life Insurance S_/Mon. 1 15 County $
Dental Ins. _ $=Mon. 24 United Way S
Vacation Days _ Days Other S
Holidays _ Days'
Sick Leave _ Days
L POINT TOTAL N/A 395_
*sea attached Personnel Nage and Benefits. Different rates were used in previous years.
-*See attached Paid Release Policy,
163
a3��
Conditions of Association
Agency: 11awkeye Area Community action Program
AGENCY HISTORY
(On this page only, please summarize the history of your agency,
emphasizing Johnson County, telling of your purpose and goals,
past and current activities and future plans. Please up -date
annually.)
The.Hawkeye Area Community Action Program, Inc., was first incorporated
in 1965 as the Linn Economic Action Program (LEAP), under provisions of the
Ecocomic Opportunity Act of 1964.
The mission of the agency has been and remains: To promote economic and
emotional self-sufficiency among low-income residents of our communities.
In 1968, the organization was reincorporated as the Hawkeye Area Community
Action Program with the addition of Johnson and Jones Counties; Benton and
Iowa Counties were added in 1974, and Washington County was included in
1981.
The agency, then; has been providing anti -poverty programmatic services
for low-income persons in Iowa City and Johnson County over the past fif-
teen years.
To carry out its mission, the agency administers various public and pri-
vate grants, subgrants and contracts which emphasize upward mobility pro-
gramming. The agency coordinates a six -county, multi-level, multi-purpose
service delivery system of twenty-six programs, with a combined budget of
approximately 7 million dollars annually, through a decentralized system
of thirteen local service centers: five in Linn County, three in Iowa Coun-
ty, two in Jones County and cne each in the remaining three counties which
comprise HACAP's catchment area.
Each county has a locally elected County Advisory Board (as well as vari-
ous other program advisory groups) made up of representatives of the poor,
governmental officials and representatives from the private sector. In
turn, these bodies elect representatives to the governing board of HACAP,
maintaining the same tri -partite structure, which makes all corporate
policy.
164 . ow p
ACCOUNTAEILITY QUESTIONAIRE
A. Agency Purpose : To promote economic and emotional strength among low-
income residents of our communities, and assist them in becoming self-
sufficient.
B. Programs S Brief Description
Community services/outreach: Identify causes and extent of poverty in
our area, and mobilize all available resources to meet low-income per-
sons' needs. Head Start Day Care: provides part -day, full-day, center -
based, home-based, summer Head Start and developmental day care.
C. Tell us what you need funding for.
No funding is requested for community outreach and intake services, pre-
viously provided at the HACAP Local Service Center.
Funding is only requested for continuation of HACAP's Head Start/Day Care
services in Iowa City and Johnson County.
D. Management
1. Does each professional staff person have a written job
description?
Yes x No
2. Is the agency Director's performance evaluated at least
yearly?
Yes x No
E. Finances
1. Are there fees for any of your services
Yes x No
a) If "yes", under what circumstances
A fee schedule is used in the Day Care Prooram, based on gross
family income; United way funds are used to cover the difference
• between what the family can pay and the agency's costs.
b) Are they flat sliding x ?
c) Please discuss your agency's fundraising efforts, if applicable
N/A
165
a3��
F. Program/Services
1. Now many persons in Johnson County did your agency serve
last year? (Including City of Iowa City)
a) Duplicated count 31,085
b) Unduplicated count 6,132
2. How many clients in Iowa City did your agency serve last year?
a) Duplicated count 20,729
b) Unduplicated count 4.088
3. How many units of service did your agency provide to Johnson
County residents last year? 53,679
4. Please define your unit of service
Number of households receiving services; client hours worked; number of
homes weatherized; Dislocated workers identified and served; Head Start:
number of children enrolled, rides and meals purchased; number of client
contacts.
5. In what ways are you planning for the needs of your service
population in the next 5 years?
The HACAP-Board of Directors has passed on a long-range, Local service
Center development plan to provide services to low-income elderly, child-
ren and families in its six -county area over the coming fifteen years.
The agency is in phase one of that plan.
6. Please comment on any other problems or factors relevant
to your agency's programs, funding or service delivery.
Due to the lack of adequate £acilitiQs to house the agency's combined
services to children and families in the Iowa City area, HACAP proposes
to procede as follows:
I. The agency's Neighborhood Center, located on South Gilbert, will be
closed on June 30, 1984, and HACAP's energy, emergency food and em-
ployment activities will be carried out on detached -office basis
after that date. Services to children and their families will be
provided according one of several options, depending upon the
availability of a suitable facility.
II. Delivery of services previously coordinated at the Neighborhood
Center will be provided in the following manner:
A. Employment programming --County work Exocrtence Program, Com -
munity Work Experience Program, Dislocated Worker Program,
the Summer Youth Experience and Training Prjgram, and Com-
munity Outreach:
These programs will be locally staffed in Iowa City, with
supervision from the HACAP Central Office. Local housing
and telephone'access will be negotiated with one of the
following organizations, in priority order:
(1) Iowa City JTPA Office,
(2) Johnson County General Assistance Office,
(3) One of the local employment service program offices.
Employment 'staff will assist with local case loads, and take
applications for -Energy Assistance, Weatherization Assistance,
as well as local commodity and supplemental food distribution.
B. Services for the Elderly:
Energy Assistance intake, Weatherization Assistance intake,
and Commodity/Supplemental Foods for the elderly will be as-
signed to one existing HACAP service worker who will be work-
ing exclusively with the elderly. This person will be.housed
at the Elderly Services building in Iowa City, if donated
space and telephone agreements can be negotiated with the
City of Iowa City. An agreement with the Elderly Services C1
Agency would be negotiated for local supervision and coordina-
tion.
C. Service for families in Children's Services Programs:
Energy Assistance, Weatherization Assistance and Ccmmodity/
Supplemental Food access for families with children. enrolled
ir. Children's Services Programs in Johnson Counry will he
provided by the program's Family Worker.
D. Access to Energy Assistance, Weatherization Assistance and
Commodity/Supplemental Foods for rural and non -elderly house-
holds:
(1) Northeastern Johnson County will be served from HACAP's
Lisbon Service Center.
(2) Western Johnson County will be served from the agency's
Williamsburg Service Center.
(3) Monthly Commodity/Supplemental Food distribution for non -
elderly clients will be coordinated by Central Office
personnel.
(4) The agency will maintain a seasonal, November 1 to Naroh
31, Energy Assistance intake office in Iowa City, pre-
ferably at the General Assistance Offica.
167
E. No local financial support will be requested for these
services in the joint hearing process for FY85/86. In-
kind space and telephone needs will be negotiated for
directly with appropriate local organizations and agen-
cies. Community Work Experience. Program contracts will
be independently negotiated with the County.
III. Head Start and Child Care Services for Johnson County will be
provided under one of the following options depending on a
solution to the space problem. HACAP is currently providing
services for 90 children and their families, in terms of daily
slots (actual enrollment is actually higher to allow for at-
tendence and programming variations). Programmatic groupings
are as follows:
A. Part -day Head Start --Two classes of 15 children/2 days
per week/9 months a year;
B. Full-day Developmental Day Care --Three classes of 15-20
children/5 days per week/12 months a year. Sponsorship:
Head Start --27,
Title XX --15,
Sliding Fee --B.
C. Kids' Club, Sumner Day Care --One class of 15 children/5
days per week/3 months a year. Sponsorship:
Title XX --S,
Sliding Fee --10.
Option 01--A suitable location can be found to continue the
existing program;
Option N2 --A building can be found to house 40 children, plus
office space for Home-based staff. The new mix
would become:
(1) Part -day Head Start --Two classes of 15-20
children, 9 months/year;
(2) Full-day, Center -based Head Start --One class
of 20 children, 12 months/year:
(3) Full-day, Home-based Developmental Day Care,
attached to a center -based program --Ten day
care homes serving 30 children (supervised
and supported by the Center, servis4 20 child-
ren);
(4) Kids' Club Program for 16 children, located in
Day Care Center.
168 A 3��
7. List complaints about your services that you are aware of.
Inadequate space for Head'Start/Day Care and Community outreach Program;
Not enough available slots for additional Head Start/Dal' Care children.
8. Do you have a waiting list or have you had to turn people away
for lack of ability to serve them? What
tme a dies do you feel
eel
can be taken to resolve this problem?
and obtain increased funding.
How many people are currently on your waiting list?
65 children are on the waiting list for Head Start/Day Care.
9. In what way are your agency's services publicized?
Agency brochures and slide presentationublic publicized in .•.11 news media.
Articles and programmatic informa-ion p
169
�3aF
AGENCY GOAL FORM
The agency's goal for the coming fiscal year is to assure the main-
tenance of its services for disadvantaged elderly, handicapped,, chil-
dren and families of Johnson County.
Because of inadequate physical facilities from which to conduct those
services, the agency is approaching a time when its services might have
to be substantively altered or reduced.
To rectify the situation, HACAP is presently working with a committee
of Johnson County citizens from the public, private and low-income
sectors of the community; and, proposes to address the problem as
outlined in F, Program/Services, of the ACCOUNTABILITY QUESTIONNAIRE,
number 6. Please see pages 2, 2a and 2b of that section of this ap-
plication.
Depending upon which option can be undertaken by HACAP in FY86, the
agency will develop and submit an appropriate implementation plan to
achieve its goal, as stated above.
170 43-�P
HANKEYE AREA COMMUNITY ACTION PROGRAM INC. PERSONNEL 434.1
(This policy/procedure nullifies all Date Effective
former policies/procedures on this topic) Date Revised
POLICY - PAID RELEASE TIME
1 Paid release time may be used by employees on leave.
2
•3 Paid release time is a benefit to employees which pays them at their cur -
4 rent hourly rate while on leave. There are three types of paid release:
5 vested, holiday, and special for bereavements, court duty and military
6 duty.
7
8 Vested paid release will be accrued at a rate to be determined annually
9 during review of,tiie Rage and Benefits Package by all permanent staff
10 working more thaeL2l9 houis per week. Vested paid release in excess of an
it amount determined by the Executive Director will be paid to eoployees the
12 last week in December. in addition, all vested paid release will be- paid
13 to an employee separating from the Agency.
14
15 Holiday paid release will be paid in proportion to the total number of
16 scheduled hours an employee works each week.
17
18 Bereavement paid release will be paid to all employees except intermittents
19 for following number of days:
20
21 1. Up to three days on the death of a spouse, parent, child, brother,
22 or sister.
23 2. One day on the death of a grandchild, grandparent, aunt, uncle, mother -
24 in-law, father -in -lav, daughter -in -lav, sister-in-law, or aunt, uncle
25 or grandparent of spouse of employee.
26
27 Paid release for employees subpoenaed to serve on a jury or act as a
28 witness (except in any case where the employee is a party to the
29 action) will be paid upon condition that any remuneration for service be
30 paid to the Agency.
31
32 Paid•release for permanent employees required to serve in the military will
33 be paid up to a maximum of 30 days per year at the rate of difference
34 between military pay received and the employees authorized rate of com-
35 pensation.
36
37
38
39
40
41
42
43
44
45
46
47
48
49
171
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
HAWKEYE AREA COMUNITY ACTION PROGRAM INC. PERSONNEL 435.1
(This policy/procedure nullifies all Date Effective
former policies/procedures on this topic) Date Revised
POLICY — PERSONNEL WAGE AND BENEFITS PACK.4GF.
A formal Personnel Wage and Benefits package stating wage structure and
benefits for personnel shall be approved by the Board of Directors of the
Hawkeye Area Community Action Program Inc. during the annual planning
cycle.
The Personnel Wage and Benefits statement will address Wage
Implementation Schedule, the insurance package (Health, Disability Income,
Life, Retirement System, Unemployment, Worker's Compensation,), employee
eligibility, employee contribution levels, accrual rates of paid rebase,
and number of annual holidays.
The effective date of any change in the Wage Implementation schedule will
be the first pay period in January. The effective date of any benefit
change will generally be the..first day of the new fiscal year (October 1).
172
FY B HACAP s''LaLOYEE BE:i E. ITS SUI•^'.i.RY
PAID RELEASE:
VESTED
All permanent employees -who have successfully completed probation (not less than
nor more than 9 months following acceptable evel::ation and reco_e.ndation for
:ermanent status) earn .0923 hour for every hour raid. This is vested to the
employee and is accrued every pay Deriod. ?aid release time •:ill be paid at an
einployee's current rate when it is used:
.
Fulitime (40 hrs./wk.) employees earn approximately 192 hours, parttime ,30 hrs./wk
earn 144 hours, parttime (20 hrs./wk) earn 96 hours, etc., or the equivalent of 24
working days.
HOLIDAY
(Substitutes) w._1 be paid 7 days of ':cL'day
Ail employees except intermittents ubstitutes, •
release scheduled when the Agency is closed (1Fcw Year's %^.y, memorial Day,
Independence Day, Libor Day, Thanksgiving Day, Friday fcl'_owiag Taanksgivtng Day,
and Christmas). Holidays are —1 -id on a pro rata Iasis in pro?or"on to the
hours scheduled to work. For example, fulltime 00 hours/week) are
pidhours
on holidays, parttime (30 hours/week.) 6 hours on holidays, Parttime (-
ahours/week)
are paid 4 hours on holidays, etc.
BEREAMMEL'T
( I
All employees (except intermittents) will be paid special release for 3 days on
the death of an immediate family member and 1 day on the death of an extended
family member. Bereavement leave is paid on a pro rata basis in proportion to
the hours scheduled to work per week as Day period.
COURT DUTY
All employees (except intermittents) will be paid special release for time spent
serving on a Jury or acting as a witness (except in any case where thy: employee is
a party to the action). The employee must reimburse HACAP any rem•_rneration
received for service.
1•fILITERY DUTY
All permanent employees required to serve in the military will be paid up to a
maximum of 30 Says special release per year at the rate of difference between
military pay received and the employee's authorized rate of compensation,
FRINGE °pi•EFITS
Besides Workers Compencation, Unemployment Compensation, and Social Security which .
are paid for all employees, HACAP provides the following:
Disabilitv Income Inscrar.ce (::r cost to er..niovee):
All permanent and prcbatit•nar;• empicyeep w rY.'nr more than 30 *.turr per week are �
provided with Disat:_..,, Income Insurance v::iz?: Payr 63 percent Cr.,:- s
alary
173
on the first day off due to accident and fourth day due ton additional
al $
insurance carries a $5,000 death be.....efit rider as well as an edditionel :5,000
accidental death and dismemberment benefit.
Heath Insurance (7nDlovee contribution based on ern] cc ,e sta_us •r th fullt ir..
All employees (except intermittents) have option of enrolling in Health Insurance
which provides medical, hospital, dental, and prescription drug ecverage.
Retirement:
All permanent employees working more than 20 hours per week may participate in an
annuity program in which HACAP matches up to 3.6% of salary. If an employee vol-
untarily terminates his/her retirement contract, the employee may not re -enroll
until the second enrollment period following termination.
Approved by the HACAP Board of Directors on April 24, 1983.
174
a3-zIf
UNITED WAY OF JOHNSON COUNTY DIRECTOR: Ann Riley
AGENCY NAME: _Handicare r
CITY OF IOWA CITY • JOHNSON COUNTY ADDRESS: 1918 12L^ Ave. Ceralville
HUMAN SERVICE AGENCY BUDGET FORM PHONE: 354-7641
FISCAL YEAR 1986 LLALENDAR YEA— R COMPLETED BY: n� attey
(Please circle year your agency uses) APPROVED BY BOARD: ' r.., /)1', tv
authorized signature
COVER PAGE on + Sa
ate
Program Summary: (Please number programs to correspond to Income + Expense
Detail, i.e., Program 1, 2, 3, etc.)
1) Daycare/Preschool - Handicare is licensed as a daycare which offers special-
ized services to handicapped children, as well as preschool activities for
non -handicapped children. Individual and small group activities are offered
to assist the children in developing the readiness skills needed for develop-
mental progression. The children alternate between teacher -directed and
child -directed activities throughout the day.
2) Early Intervention Program - Handicare's early intervention and day respite
program is open to any handicapped child. We offer flexible scheduling to
meet the individual needs of children and families. Coordination is main-
tained with community agencies in developing educational goals and providing
occupational and physical therapy regimes to promote the child's develop-
mental progression.
Programs one and two operate together as one entity. The group activities match
children according to their developmental levels as well as chronological age.
Individualized activities are selected an the basis of the child's goals and
needs.
Local Funding Summary: CALENDAR
YEARS
PROPOSED 1985
FL5DAL FY 84 FY 85 FY 86
City of Iowa City 1 $ NA I S NA 1 $ 3.000 1
Johnson
$ 3.nnn 1 $
City of Coralville 1 $ NA $ NA $ 95n
FY 86 SUPPLEMENTAL REQUEST: TOTAL OTHER COUNTY UNITED WAY
Director's Salary Adjustment $ 1,500 $ $ $ 1,500
175
a3�P
1983
1/1/843/31/84
4/1/843/31/85
(4/1/ 3/31/86)
United Way of Johnson County
$ NA
1 $ 761
1 $ 10,400
FL5DAL FY 84 FY 85 FY 86
City of Iowa City 1 $ NA I S NA 1 $ 3.000 1
Johnson
$ 3.nnn 1 $
City of Coralville 1 $ NA $ NA $ 95n
FY 86 SUPPLEMENTAL REQUEST: TOTAL OTHER COUNTY UNITED WAY
Director's Salary Adjustment $ 1,500 $ $ $ 1,500
175
a3�P
AGENCY: Handicare 1985
BUDGET SUMMARY
176
ACTUAL
THIS YEAR
BUDGETED
LAST YEAR
PROJECTED
NEXT YEAR
1 TOTAL OPERATING BUDGET (Total a + b)
37,556
75,140
152,487
a. Carryover Balance (Cash from 3)
1,347;
2,255
b. Income (Cash)36
159
72 B85
152 Sbf3 s
2. TOTAL EXPENDITURES (Total a + b)
35,301
75,213
152,050
a. Administration
b. Program Total (List programs below)
,V�isAs4
1) Preschool/Daycare
�et
Fnrh-, Tntgryontinn
V
11%, AM,
6, E�
4G , M ,
1aka 001_1;�RMMM
00,11NMERE,
MIN
Ifiz IMEZ WIM�
MARK
- 4101-24,
M W
-:
A
60
.99
3. ENDING BALANCE (Subtract 1 - 2)
2.255
(?3)
437
from 4. IN-KIND SUPPORT (Total fm Page 5)
.5. NON-CASH ASSETS
2,959
H3,9459
21,900
Notes and comments: -in Year 1983 total costs reflect the director's position at
52,150 for the year, no full-time teachers and only a y. -time accountant.
In Year 1984 total costs relfact the director's salary at 315,000, one full-time
teacher at $10,000 and an accountant salstled at,I3,000 per year.
Budget 1985 reflects additional staff needed for program expansion to 25 children
and a Bus service as well as salary increases to 3 professional positions.
176
AGENCY: H„odicare 1985
INCOME DETAIL
2. State,Federal,Foundations(List)
ACTUAL
THIS YEAJ
BUDGETED
ADMIN.
PROGRAM
PROGRAM
4. Special events(List below)
a. 4 C's Walk athon
LAST YEAF
PROJECTEDINEXT
YE
Tlrj.'CA^'F3-
ymx
yy 125
Af VYNit.Yi+�„
� RatI25$
835
N�.RuY r_ ..r
�nY12
1. Local funding sources(List below)
6,600
18,761
13,900
4, 8401,680
y e"�'�'+ vi
7,380
a, MH/MR Special Allocation
6(600 •.15,000
n'�''F,.c�+ar
2, ✓��
4raa3.a.M,
�eaS�d,.,.
J�m
b. Johnson Co. 8d. of Supervis
Ts i-:"..-.
- 3,000,
37 2nn
z
'.*•.:`:
r•S,="i
6. Net sales -materials
4:890
!
c. United clay
cM'�,-761
-11;900r
�1'fi80}538'x1T
8. Other(List below,including misc.)[�
�.
d. City of Iowa City
.`:.tea
x^5.�;.sri`
{ r.,>;•=
2-.000
..,--Lx��
ZE100'=g*
b. -
. S,J x
C.: -vac
!�� <}
of rci^ J
sR?✓mt'3'l3
Ri..
4Ti Y jj
a.
2. State,Federal,Foundations(List)
1,037
310
1 500
250
250
4. Special events(List below)
a. 4 C's Walk athon
a
250
250q
960
1� Yn
.
125D
Tlrj.'CA^'F3-
ymx
yy 125
Af VYNit.Yi+�„
� RatI25$
835
N�.RuY r_ ..r
�nY12
a.sd�y...c7*"L
6 3
fr.Er
%;ar �t
i .'!>�{ 4
t -:M +
'-:.fh`.�+i
• M.k71D
v-.'Yi % Yn
y e"�'�'+ vi
i i �itni. f
71D
C.
-�`';;s'T:-tl�.,
n'�''F,.c�+ar
2, ✓��
4raa3.a.M,
�eaS�d,.,.
J�m
5. Net sales -services *
28.522
lf•r�,...s,!
37 2nn
.f�Yr^i.C'e'.7b.
34.200
75
6. Net sales -materials
C.
3. Contributions/Donations
1,037
310
1 500
250
250
4. Special events(List below)
a. 4 C's Walk athon
a
250
250q
960
1� Yn
.
125D
Tlrj.'CA^'F3-
ymx
yy 125
Af VYNit.Yi+�„
� RatI25$
835
N�.RuY r_ ..r
�nY12
b. Hospice Marathon
6 3
fr.Er
%;ar �t
i .'!>�{ 4
t -:M +
'-:.fh`.�+i
• M.k71D
v-.'Yi % Yn
y e"�'�'+ vi
i i �itni. f
71D
C.
-�`';;s'T:-tl�.,
n'�''F,.c�+ar
2, ✓��
4raa3.a.M,
�eaS�d,.,.
„9«rs i�.'.S'tr:
5. Net sales -services *
28.522
53.475
37 2nn
27.500
34.200
75
6. Net sales -materials
7. Interest income
8. Other(List below,including misc.)[�
a.
Wall
b. -
yt� YC Y
i.'JSr�"
W,M1j."`T�
,l.w�nX`t'+r"a
\�.•, ,fi(.t,\� ,l
IfiL''"v,"'✓-ti
}f ,x�+/ t y
�� :NgYl
t.wY / �
.i.h�k�.
F i _ ru'.v _'
, :fir l�...
TOTAL INCOME (Show also on page 2, 36,159 72,885 152,560 32,340 36,255 3,965
line lb)
Notes and comments: The .-�j,000 and 5761 from Johnson County Board of Supervisors
and the United way were emergency funds for 1984,
*DHS, 83: $8,209; 84: $30,400; 85: $68,750
177
AXP
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
2.
3.
4.
5.
6.
7.
8.
9.
0.
IN
AGENCY: Handicare 1985
SALARIED POSITIONS
Position Title / Last Name FTE'
Director/Riley
-Z(1T63-5IB4)
Accountant/Carstens 1(5/84- )
:NHead Teacher/Lehman 1
.5(5/83-12/83)
Teacher/Kiebel .3(1/84-6184)
.75(6/84-12/84)
TPReher1wi l l i ams 5(19R5)
Teacher/Lake .6(1/83-10/83)
Continued on next Page
AST YEAR
ACTUAL
THIS YEAR
PROJECTED
NEXT YEAR
BUDGET
A
CHANGE
15,000
2n.nnn
33
—2,15D—
1,383
10,000
16,000
60
--
10,000
14.000
40
1,1780-
--
--
3,300
--
--
--
RESTRICTED FUNDS (Complete detail,Forms 7 & 8)
Restricted by: Restricted for:
Comm. Dev, Rik Grant Pur.hnsg of n Van
Rd. of nirpetnrs R,iilding Fnnr7
nnn
MATCHING GRANTS
Grantor/Matched by:
IN-KIND SUPPORT DETAIL
Services/Volunteers
6,500
7,300
9,000
Material Goods
Space, utilities, etc.
Other: (Please specify)
?-`t
Notes
Professional Staff
Salary Increases:
Position
Handicare
1985
Salaried Position
Director
Last Year
This Year
Next Year
%
13,000
16,000
Actual
Pro .iected
Budget
Change
Position Title/Last Name
FTE
Teacher/Therapist/ NYH•
1
Food Coordinator/ NYH
--
--
11,440
Bus Driver/ NYH
.5
5
--
4,160
Teachers Aide/Carmen
.5(1983)
3,212
6,200
6,240
6,200
0
.75(1984)
Therapist Aide/Larson
.5
2,232
4,200
4,200
0
Teachers Aide/Thompson
.3
2 510
__
Teachers Aide/Malmberg
.5
3 397
--
--
-'
Teachers Aide/Bell
.2(9/84- )
__
415
1,400
0
Teachers Aide/,liras
.25(6/84- )
-
1,115
2,000
0
Teachers Aide/Shimosato
.3(9/84- )
-_
690
2,200
0
Teachers Aide/ NYH
1
Teachers Aide/ NYH
--
--
8,320
Therapist Aide/ NYH
.75
--
-_
5,500
-�
.5
-_
4,220
'NYH - Not Yet Hired, these positions
will be filled
when we expand to 25
children.
Notes
Professional Staff
Salary Increases:
Position
Current
Proposed
Handicare's UW/IC
Share Share
Director
815,000
320,000
52,500 S2,500
Accountant
13,000
16,000
3,000
Head Teacher
10,000
14,000
4 000
r
0
180
IRBAf
OPTIONAL BUDGET FORM:
(Indicate N/A
AGENCY: Handicare 1985 if applicable)
DETAIL OF RESTRICTED FUNDS
(Source Restricted Only --Exclude Board Restricted)
A. Name of Restricted Fund Van Purchase
1. Restricted by: Community Development Block Grant
2. Source of fund: Community Development Block Grant _
3. Purpose for which restricted:Purchase of a van to transport handicapped children.
4. Are investment earnings available for current unrestricted expenses?
Yes x No If Yes, what amount:
5. Date when restriction became effective: Nov-pn 1984
6. Date when restriction expires: Handicare must be moved to Iowa City by April, 1985
7. Current balance of this fund: sia�-isn
` B. Name of Restricted Fund
` 1. Restricted by:
2. Source of fund:
3. Purpose for which restricted:
4. Are investment earnings available for current unrestricted expenses?
_Yes _No If Yes, what amount:
5. Date when restriction became effective:
6. Date when restriction expires:
7. Current balance of this fund:
C. Name of Restricted Fund
1. Restricted by:
2. Source of fund:
3. Purpose for which restricted:
4. Are investment earnings available for current unrestricted expenses?
_Yes No If Yes, what amount:
S. Date when restriction became effective:
6. Date when restriction expires:
7. Current balance of this fund:
182
a3�8
Optional Budget Form:
AGENCY: Handicare 1985 (Indicate N/A
DETAIL OF BOARD DESIGNATED RESERVES if applicable)
(For Funds Which Are Not Donor Restricted) r
A. Name of Board Designated Reserve: Building Fund
1. Date of board meeting at which designation was made: October 18. 1984
2. Source of funds: rannet_♦ r.unrintinn
3. Purpose for which designated: F'nr rnngtroirtinn of n npw h hiding t„ hnii=c
Handicare.
4. Are the investment earnings available for current unrestricted expenses?
Yes x No If Yes, what amount:
5. Date when board designation became effective:' October 18, 1984
6. Date when board designation expires: None
7. Current balance of this fund: 35.000
B. Name of Board Designated Reserve:
1. Date of board meeting at which designation was made:
2. Source of funds:
3. Purpose for which designated:
4. Are the investment earnings available for current unrestricted expenses:
Yes No If Yes, what amount:
5. Date when board designation became effective:
6. Date when board designatioh expires:
7. Current balance of this fund:
C. Name of Board Designated Reserve:
1. Date of board meeting at which designation was made:
2. Source of funds:
3. Purpose for which designated:
4. Are the investment earnings available for current unrestricted expenses:
Yes No If Yes, what amount:
5. Date when board designation became effective:
6. Date when board designation expires:
7. Current balance of this fund:
183
�3�?�
Conditions of Association
Agency: Handicare
AGENCY HISTORY
(On this page only, please summarize the history of your agency,
emphasizing Johnson County, telling of your purpose and goals,
past and current activities and future plans. Please up -date
annually.)
Handicare continues to provide educational services, physical therapy and
day respite services to all children regaurdless of their handicapping con-
dition. The least restrictive environment provides them the opportunity to
grow and develop to their maximum octentials. we have been in operation
since October 1981 and have served 28 different families with handicapped
children. During the past year Handicare has:
1) Stabilized its current general running costs through a puchase of
service contract with the Department of Human Services in Johnson
County. This contract designates our program as two separate sub-
programs: a) Early interycntion for handicapped children and b)
Daycare/Preschool for non -handicapped children.
2) Purchased additional therapy, educational and adapted equipment to .
assist the children in their developmental progression.
Our goals for fiscal 1985 are:
A. To increase our program size through an intermediate expansion site for
25 children at one time. The new site will be located in Iowa City and
should increase community visibility for our program. This intermediate
expansion will allow us to plan and organize for a smoother transition
to our new building for 50 children. It will also allow for additional
time to be used in fundraising efforts to raise the total cost of the
new building. The intermediate site will allow us to better meet the
community's needs.
B. To provide benefit packages for employees that work 3/4 -time to full-time.
C. To give wage increases that will bring salaries up to standard rates for
the professional staff at Handicare. These positions include: 1) Full-
time Directur currently at $15,000.(The recent salary study done by the
Johnson County Council on Goverments for Human Services Directors gave a
range of S20,292 to :28,409 for our director's position.) 2)' Full-time
Head Teacher receives 310,000 for a 12 month position compared with a
teacher in the local school system receiving 514,000 for a 9 month con-
tract. 3) Full-time Accountanct/Fundreiser,'whose responsibilities
also include daily record processing for Handicare.(Accountants in sim-
ilar nonprofit agencies receive S18,000 for a starting wage.)
Goals B and C will stabilize turnover of Handicares valuable professional
staff, thus assuring program quality.
184
a3.?f
ACCOUNTABILITY QUESTIONAIRE
A. Agency Purpose
To provide: 1) specialized day programing to meet the needs of children
with multiple handicaps in a setting with non -disabled children. 2) the
earliest possible intervention to enable these children to achieve their
maximum potentials in society.
B. Programa i Brief Description Services are provided Monday through Friday
hout
he
ear. All
pbetwen 7:3a.m.ates in structuredaand 5no0 structuredgsmall tand ylarge group activities.
hildren rtici-
nd activities
Children with disabilities also have individualized therapy(P.T. and O.T.)
sessions during the day.
C. Tell us what you need fundinj for. Funding is being sought to allow Handicare
to provide health benefits to its full-time and 3/4 -time employees. In
addition to the benefit packages we seek financial assistance to provide
will make
cwage to omparables tos those u of p others professionals ional staff h in their their their area ofexpertise89
D. Management
1. Does each professional staff person have a written job
description?
Yes XX No
2. Is the agency Director's performance evaluated at least
yearly?
Yes xx No
E. Finances
1. Are there fees for any of your services
Yes XX No
a) If 'yes', under what circumstances
Fees are a flat rate for families that do not meet income or
disabiliguidelines for a
the DepartmentnofoHumanaServiceces Contract.
act
have rates set on a sliding fee scale.
b) Are they flat y_ sliding yx '
C) Please discuss your agency's fundraising efforts, if agplioal�le
In the past year Handicare has become a United Way agency and s elig ble
to receive funds in FY85. We have been all children. We from also CD9G ao
purchase a van to transport our handicapped
requsut .n to the City of Coralville for equipment purchases. Handicare
participated in the 4 C's Walkathan and the Hospice Marathon and approx.
31,000 was raised between the two events.
Funds from Private Foundations are being sought to fund our building also
have submitt dhave
i50 000 Dcommitment from in req ests end plan t Gannett
reque tFoundation. additional
We also
iBO'000 this year. 185
?
F. Program/Services
1. How many persons in Johnson County did your agency serve
last year? (Including City of Iowa City)
a) Duplicated count 28 disabled; 15 non-disabled
b) Unduplicated count 23 disabled; 15 non-disabled
2. How many clients in Iowa City did your agency serve last year?
a) Duplicated count tg A{cahlad; 7 non-disabled
b) Unduplicated count 14 disabled; 7 non-disabled
3. now many units of service did your agency provide to Johnson
County residents last year? 3.474
4. Please define your unit of service
One unit of service equals one child for a full day.
5.. In what ways are you planning for the needs of your service
population in the next 5 years?We plan to increase our space to accom-
modate 25 children in the next six months and by Fiscal 187 to complete
a new building which will accommodate 50 children. The increased space
will also allow us to expand our daily hours and assess the need for
week -end day services.
6. Please comment on any other problems or factors relevant
to your agency's programs, funding or service delivery.
Handicare needs to be able to raise the wage base for our professional
staff. Excellent staff often refuse to remain with our program for more
than two tears because they can receive comparable pay for 9 months of
the year in a teaching position with the school system or can receive a
higher salary.in a related feild.
186
a a.?,f
7. List complaints about your services that you are aware of.
Same as last year an the need for extended day hours. New complaints are:
current space has limited quiet areas and there are not enough spaces
available for drop-in, temporary or emergency services.
8. Do you have a waiting list or have you had to turn people away
for lack of ability to serve them? what measures do you feel
can be taken to resolve this problem? Yes. Expand our building size
and staff
How many people are currently on your waiting list?
15 full-time and 20 part-time and receiving daily inquiries.
9. in what way are your agency's services publicized?
4 C's of Johnson County Daycare/Preschool Brochure; yellow pages and
business section of phone book; Handicare's Brochure is available
through many community agencies(Hospital Schools, Department of Human
Services, local pediatricians, University College of Nursing, University
Department of Education and Social Work and the Iowa City Public Library).
187
a3��
HANDICARE Goals and Objectives for 1985
Programs: 1. Daycare/Preschool
2. Early Intervention and day respite
GOAL: To provide early intervention to disabled children, infancy through
age 6, through an ongoing program of day services in an environment
that is integrated with non -disabled children and provides the least
restrictive alternative of care.
Objective A: Handicare will coordinate its services with community
agencies regaurding care plans and referrals.
Tasks: 1. Brochures about Handicare's services will be sent to
appropriate community agencies such as Grant Wood
Area Education Agency, Hospital Schools, Family and
Child Training(F.A.C.T.) Program, Department of Human
Services and local pediatricians.
2. Parents enrolling children with special needs in
Handicaicationrregaurdingntheirases for child's specialency neemmun-
ds
Objective 8: Handicare will coordinate
ePand implement a handicapped child's
Individualized
Tasks: 1. Make appropriate referrals to community agencies for
evaluations and screening.
2. Participate in staffing with appropriate agencies to
draw up appropriate goals and Objectives for each child.
Parents will also be involved in developing the educa-
tional goal.
3. Handiare's staff - Director-Nurse,Early
Childhood
oTeachers
and Aides - will provide daily 9o 9 assessment
Child.
4. Re-evaluation and determination of progress will be
ongoing. A formal progress report and evaluation will
be compiled at least on an annual basis for each child.
Objective C: Handicare will match handicapped children with non -handicapped
children according to developmental levels for group activities.
Tasks: 1. Current levels of developmental performance for all
children in the program will be determined through func-
tional assessment and observation.
2. Selected activities and teaching techniques will be used
in daily programming as appropriate to the various devel-
opmental levels in small groups of children.
3. Meals and snack times will be integrated large group
activities.
4 The EarlinstructorCwillhcoordinateood Te rsmallCgroupher iactivitiesTasP T
appropriate for skill development.
5. The nurse or therapist will assist in postural positioning
OF the handicapped children so that they can participate
as fully as possible in group activities.
188
a3��
HANOICARE ' Goals and objectives for 1985(cont'd)
Tasks: 6. Learning readiness skill will be offered in both small
and large groups throughout the day• will he given
7. Individualized instruction and therapy
as needed to each child.
g, ety of activities
The daily curriculum will inc ognitive,iand communication
to stimulate sensory,
sk ills.
Objective D: Handicare will provide transportation to handicapped children
to and from the center daily.
Tasks: 1. Handicapped children are eligible for the van service,
free of charge.
he van is to
e used for
2 parents will
decide
ival
topromotetcontinued daily conferences with
orwith
parents. Only on rare occasions will transportation be
provided for both arrival son dismissal times.
3. The van will also be used to promote educational oppor-
tunities through
scalefield
willtrips
used tohdetermine ta rate if
4, A sliding fee
Hsiblings Of a andicare wishhtodusepped the van service.
also attend
service.
r'1
Resources needed to accom lish tasks
1` Direct T.Ninstructor, FooddCoordinator, Bus driver, 32teachersmaidescand(-{
a therapist aide.
2. Programspace and supplies.
3. Program equipment for handicapped children and regular educations
materials.
4. Van for transportation.
Total cost of program: $152,050
189
d 3'?'?
f'
UNITED WAY OF JOHNSON COUNTS' DIRECTOR: ,lease Bromsen
AGENCY NAME: independent Living Inc.
CITY OF IOWA CITY •JOHNSON COUNTY ADDRESS:
26 East Market St.
HUMAN SERVICE AGENCY BUDGET FORM PHONE: 338-3870
ISCAL YEAR 198 = CALENDAR YEAR 1985 COMPLETED BY: Julie Holicky
e circ a year your agency uses) APPROVED BY BOARD: // (7 71
011 .knTlo authorized si nature
COVER PAGE on A.•'- ti ip•Y/ �/
date
Program Summary: (Please number programs to correspond to Income + Expense
Detail, i.e., Program 1, 2, 3, etc.)
Program 1 - Costs for this program cover advocacy services,
education, support group meetings and client,
board and advocate meetings.
Local Funding Summary: CALENDAR
YEARS
DDnDncrn 1oac
riatAL
Qq FY 84 FY 85 FY 86
City of Iowa City 0 $ 0 S 0 $ 720
Johnson County 0 1 $ 0 $ 2,400
L City of Coralville 0$ 0 I$ 0 I$ 0
FY 86 SUPPLEMENTAL REQUEST: TOTAL OTHER COUNTY UNITED WAY
Director's Salary Adjustment 1 $ 699 $ 0 $ 76 $ 331
190
a say
1983
1/1/843/31/84
4/1/843/31/85
(4/1/ 3/31/86)
United Way of Johnson County 0
$ 3,123
$ 9,996
$ 16,720
riatAL
Qq FY 84 FY 85 FY 86
City of Iowa City 0 $ 0 S 0 $ 720
Johnson County 0 1 $ 0 $ 2,400
L City of Coralville 0$ 0 I$ 0 I$ 0
FY 86 SUPPLEMENTAL REQUEST: TOTAL OTHER COUNTY UNITED WAY
Director's Salary Adjustment 1 $ 699 $ 0 $ 76 $ 331
190
a say
BUD(
INCOME DETAIL
AGENCY: Independent Living, Inc.
2.
State,Federal.Foundations(List)
ACTUAL
LAST YEA
THIS YEAR BUDGETED
PROJECTE
ADMIN.
PROGRAM
PROGRAM
500
250
NEXT YE
0
•
a* University of Iowa Hospital
I. Local funding sou ces(List below)
16,007
16,976
22,108
5,402
16,706
0
a.
United Way
13',1'19
13,356
17,000
'.,'250
Schools
,12j750
b.
City of Iowa City
864
:=..6 a
o .......
C.
Johnson County
160
1,744
d.
si
d.
United Way -Designated Funds
?488 Z
e.
3.
Contributions/Donations
2.
State,Federal.Foundations(List)
Soo
500
500
250
250
0
•
a* University of Iowa Hospital
b.,
.Y�t-rte
Schools
C.
d.
3.
Contributions/Donations
91
i50 300
0
1 300
4.
Special events(List below)
412
390 600
0
600
0
a. Publisher's Contract
-'n `ZPT
wi
b. Client Member Dues
R
.Fundraisin
.150
-
300
•
5.
Net sales -services
1
20
501 1001
0
100
0
6.
Net sales -materials
0 1
01
7�5
0
7.
Interest income
8.
Other(List below,including misc.)
n
120
n
0
0
3501 70(
0
700
0
a. Advocacy Income
-Md
0.1
b.
4r�
TOTAL INCOME (Show also on page 2,
—
line 1b)
17,150
18,416 24,308
5,652
18,656
Notes and Comments:
192
o?3.?,r
AGENCY: Tndependent i.ivine. Inc.
SALARIED POSITIONS
Position Title / Last Name FTE*
Coordinator/Bromsen .5
Coordinator/Bromsen 1.0
Asst. Coord./Schindler .25
Asst. Coord./Schindler .40
Bookkeeper/Holicky .10
Coord. (Job's Prog)/Bromsen .65(.5)
Supervisors (Job s rogram)5i t.M)
Enrollees (Job's Program) .65(.75)
LAST YEAR
ACTUAL
THIS YEAR
PROJECTED
NEXT YEAR
BUDGET
%
CHANGE
7,396
-
-
-
-
11,894
11,894
-
92
-
-
-
-
3,513
4,216
17%
553
549
549
-
2,380
-
-
-
2,926
9,740
-
-
-
-
-
-
RESTRICTED FUNDS (Complete detail,Forms 7 b 8
Restricted by: Restricted for:
N/A N/A
MATCHING GRANTS
Grantor/Matched by:
N/A
IN-KIND SUPPORT DETAIL
Services/Volunteers
9,396
2,000
2,000
-
Material Goods
60
75
100
25%
Space, utilities, etc.
0
0
0
-
Other: (Please specify)
Community Service Program Volunteers
900
1,040
1,300
20%
*Fu
AGENCY: Independent Living, Inc.
BENEFIT DETAIL i
195
ACTUAL
THIS YEAR
BUDGETED
TAXES AND PERSONNEL BENEFITS
LAST YEAR
PROJECTED
NEXT YEAR
(List Rates for Next Year)
TOTAL
632
1,484
1,549
FICA
_7 A x S 16.659
2.3 % x $ 16.659
o A x $ 0
Og x 5 0
$ 0 per mo.: oindiv.
443
1,117
1,166
Unemployment Com .
189
367
383
Worker's Comp.
0
0
0
Retirement
0
0
0
0
0
0
Health Ins.
S per mo.: family
Disability Ins.
0 A x $ 0
$ 0 per month
0 q x 0
A
% x $
0
0
0
Life Ins.
0
0
0
Other
0
0
0
If all staff not covered with certain Benefits, please note in Comment Section.
Sick Leave Policy: Maximum Accrual 0 hours
0 days per year for years to _
0
o days per year for year` to
0
0
Vacation Policy: Maximum Accrual 0 hours
o days per year for years to
_
0 days per year for year _ to
0
0
0
Holidays:
8 days per year,
g
8
8
Months of Operation During Year: 12
12
12
12
Hours of Service: Mnnday 10-5. Tuesday 10-9
Wednesday 10-8, Thursday 10-8:30, Friday 10-4
same
same
same
RANGE OF OTHER
DIRECTOR'S POINTS & RATES STAFF BENEFIT POINTS DIRECTOR'S BENEFIT COSTS
Health Insurance 0 $Mon. Minimum Maximum Related to Supplemental Request
Disability Ins. 0 $-a,Mon. for Salary Adjustment:
Life Insurance $=Mon. County $ 7
_o_
Dental Ins. n $0,Mon. United Way $ 3T-
Vacation Days �— =Days Other $
Holidays g _g_ Days
Sick Leave —e— —4— Days _
POINT TOTAL 8 8
195
Conditions of Association
Agency: Independent Living
AGENCY HISTORY
(On this page only; please summarize the history of your agency, emphasizing
Johnson County, telling of your purpose and goals, past and current activities
and future plans. Please up -date annually.)
Independent Living was incorporated in January, 1979 and is currently housed
in old Brick Church. Based on the ideals of its founder, Grace Rose, Independent
Living was established to assist disabled individuals to become more independent
and develop skills which enhance their ability to participate in the community.
Initially a support group arose for the disabled to share common problems
and to provide a forum for mutual support. out of this support group grew client
business meetings. These weekly business meetings are client run and staffed by
elected officers. The intent of these meetings is to keep members informed of
current trends regarding disabilities, arrange for speakers, plan recreational
activities, and plan fundraising events.
To enable disabled individuals to make their own decisions concerning their
service needs, an advocacy service was created. Client members have an
opportunity to hire and contract with an advocate to assist them with living
skills. These contract cover money management, employment skills, household
management skills and locating housing.
Funding was first secured in 1980 from
Developmental Disabilities grant through t
funding allowed Independent Living to hire
Since 1981, Kirkwood Community College
classes at Independent Living. These
education as well as an opportunity t
also available.
In 1983 the Mayor's Youth Employ
job coalition program through a Commu
provided part-time employment for 12
disadvantaged youth. At the end of t
employed.
Beginning in September, 1984 Ind
assistant coordinator which was funde
Independent Living is nearing it
County community. Throughout these 6
philosophy that the disabled can join
own service program.
class
o ear
m a Mental Health/ Mental Retardation/
he Department of Human services. This
staff and obtain office space.
has offered Adult Basic Education
as provide individuals with basic
n a GED degree. Individual tutoring is
ment Program and Independent Living formed a
nity Development Block Grant. This progam
disabled low-income adults and 6
his program 10 adults were competitively
ependent Living hired a quarter -time
d by Johnson County.
s sixth year of service to
years, we have maintained
together and participate
196
the Johnson
and proven our
in creating their
a 3��
ACCOUNTABILITY QUESTIONAIRE
A. Agency Purpose
Independent Living exists to provide services to developmentally disabled
Youth and adults. We teach skills through self advocacy, client business
meetings, support groups, educational programs and vocational programs. Clients
run, organize and vote on organizational policies and by-laws.
B. Programs s Brief Description
Independent Living programs include client run business meetings and support
groups dealing with politics, legislation, and self advocacy. Contracts in money
management, housing, job seeking skills, and household management further enhance
independence. Individualized tutoring and Adult Basic Education are also
provided at our center.
C, Tell us what you need funding for.
Funding is being requested to assure that Independent Living continues to
meet the service needs of the disabled and continues to promote independent
living among the disabled. Funding is needed for the salaries of a coordinator,
a half-time assistant coordinator, a 1/10th time bookkeeper, and overall
operating expenses.
D. Management
1. Does each professional staff person have a written job description?
Yes X No
2. Is the agency Director's performance evaluated at least yearly?
Yes X No
E. Finances ,
1. Are ther fees for any of your services?
Yes X No
a) If "yes", under what circumstances
Members pay twelve dollars per year membership dues which are used for
client run business meetings, support groups, and events for members. Members
may contract self -advocacy services for $45 per month. Individualized tutoring
and Adult Basic Education are provided free by Independent Living and Kirkwood.
b) Are they flat X sliding ?
c) Please discuss your agency's fundraising efforts,
if applicable.
Currently we receive funding from United Way, Johnson County, and private
donations. Independent Living also receives funds is a University of Iowa
affiliated facility. In the past we received Funds from the Department of Human
Services (DHS). In 1983 Independent Living, in conjunction with the Mayor's
Youth Employment Program (MYEP), received block grant funding for a job training
program. We were approved for another block grant, but due to lack of operating
expenses we were unable to accept the grant. We have recently applied for
another grant with the MYEP and a post -secondary grant with Kirkwood. We are in
the process of submitting a job training grant proposal to DHS.
197
A3aP
F. Program/Services
1. How many persons in Johnson County did your agency serve last year?
(Including City of Iowa City)
a. Duplicated count 80
b. Unduplicated count 60
2. How many clients in Iowa City did your agency serve last year?
a. Duplicated count 70
b. Unduplicated count 60
3. How many units of service did your agency provide to Johnson County
residents last year? 5798
4. Please define your unit of service.
Independent Living's units of service include:
400 hours client business meetings and support groups
750 hours individualized tutoring
80 hours advocate meetings
200 hours counseling and referral
48 hours contract time
4320 hours job training
5. In what ways are you planning for the needs of your service population in
the next 5 years?
We are planning to increase our self advocacy program and the number of
members that attend client business meetings. We are planning to expand
professional training for staff and advocates. We are applying, in conjunction
with several other agencies, for future job training programs. We will continue
to explore experimental client run programs.
6. Please comment on any other problems or factors relevant to your agency's
programs, funding or service delivery.
Independent Living presently employs only one half-time coordinator and one
quarter time assistant coordinator. All of the tutors and advocates are
volunteers (unless the advocates are on contract). Because only thirty hours of
staff time is paid (plus $50 a month for the bookkeeper), staff are often
unavailable for direct service time because of administrative duties and public
engagements.
198
a 31;V
7. List complaints about your services that you are aware of.
The clients wish there were additional paid staff to schedule more time for
individual meetings and counseling.
S. Do you have a waiting list or have you had to turn people away for lack of
ability to serve them? What measures do you feel can be taken to resolve this
problem?
No waiting list.
How many people are currently on your waiting list?
Zero
9. In what way are your agency's service publicize?
The clients and staff have spoken to most human service and non-profit
organizations in the community. We have also addressed various classes at the
University. Clients actively perform their own public speaking before other
developmentally disabled groups. clients write their own public service
annoucements and contact the media to promote upcoming events. Brochures and
public speakers are available at no charge to any program or interested community
member.
ti
199
aa�y
AGENCY GOALS FORM
AGENCY NAME: Independent Living, Inc. YEAR: 1985
NAME OF PROGRAM: Independent Living, Inc.
INDEPENDENT LIVING PROGRAM
Goal: To provide services to teach the disabled to live independently.
Objective A: To serve Independent Living members (60) with business meetings and
support groups.
Tasks: (1) Instruct Independent Living's elected officers and interested
candidates about by-laws and regulations regarding client
business meetings and the election of new client members.
(2) Provide information for prospective members regarding the
application process.
(3) Provide activity training to elected officers.
(4) Provide extensive information on public issues regarding
special populations.
(5) Provide an estimated 50 educational presentations to schools,
churches, service groups, mental health agencies, non-profit
organizations, and community businesses.
(6) Elected officers and client members shall give information and
—' support through peer counseling, referrals, etc. to help other
members develop skills and learn to use resources to teach
others to be independent.
Ojective B: In 1985, provide assistance in daily living skills and counseling
through the Independent Living Self -advocacy contracts.
Tasks: (1) Increase the volunteer advocate -counselor staff to six.
(Current volunteer advocate staff is five).
(2) Provide weekly supervision of advocates.
(3) Provide weekly training sessions for advocates.
(4) Provide information to an estimated 60 people who will contact
Independent Living for information about the self -advocacy
program.
(5) In 1985, complete 60 hours of advocacy contract time.
(6) Periodically review advocacy contracts.
Objective C: Provide, in cooperation with Kirkwood Community College, Adult
Basic Education classes. Independent Living provides instructors
and donates the space for the classes. Kirkwood hires the
instructors and provides the educational materials. This
cooperation allows the Kirkwood Adult Baaic Education program to
operate at various locations to help meet the needs of special
populations.
Tasks: (1) Provide instructors and space for Kirkwood's adult Basic
Education program.
(2) Maintain a minimum of eight students in each class each
semester.
(3) Review course material for one Consumer Economics class, one
200
�3�d�
survival skills class and one Self -Esteem class.
(4) Provide requirements for registration, grades and compliance
with the Adult Basic Education Act 303.
(5) Attend in-service training as required by Kirkwood.
(6) Provide referrals, etc, and comply with the Kirkwood's
regulations for its Adult Basic Education program.
Objective D: Provide indivualized tutoring to teach basic language art; assist
people with literacy, GED State High School test, and high school courses.
Tasks: (1) Increase the volunteer tutoring staff to ten. Current tutoring
staff is seven.
(2) Schedule each tutor for a two-hour shift between 1:00 pm to
8:00 pm.
(3) Provide daily supervision of the tutors.
(4) Provide training sessions for the tutors.
(5) Increase the twelve students currently being tutored to
twenty-two students.
Objective E: Provide information and referrals to an estimated 250 people who
will contact the Independent Living center.
Tasks: (1) Maintain information on community resources and events of
particular interest to developmentally disabled persons of low
to moderate income. Developmentally disabled is defined by
Public Law 95-602 Developmental Disabilities Act of 1978.
Information shall be maintained and updated by: �,...
(a) Reviewing area newspapers.
(b) Reviewing other independent living programs and
publications..
(c) Reviewing literature regarding advocacy, special education,
and legislative issues concerning the disabled.
(d) Assisting people with periodic needs such as occasional
bills, notices, public correspondence, etc.
(e) Providing information and referrals to callers and
walk-ins.
(f) Publishing a newsletter.
Objective F: In 1985, continue to provide services for the developmentally
disabled which meet existing needs and to secure resources for future unmet
needs.
Tasks: (1) Secure funding for training, research, and development.
(2) Conduct a series of workshops on substance abuse, sexuality,
legal rights and organizational/administrative skills.
(3) Monitor and evaluate community resources through client
questionaires.
(4) Develop a newsletter which contains client conducted interviews
with professionals and publicizes low-cost, free events.
(5) Provide dignified, competitive, and practical job programs so
individuals can obtain and maintain employment.
(6) Encourage clients to think critically, develop educational
skills,.utilize community resources, and live as independently
as possible.
(7) Maintain Independent Living as a client run program by having
clients activate their own goals, plan and execute their own
201
a3;?,?
--N
activities and public speaking engagements, and have equal
representation on the Board of Directors.
RESOURCES NEEDED TO ACCOMPLISH TASKS
(1) One full time paid coordinator, one half time assistant coordinator, and one
tenth time bookkeeper.
(2) Ten volunteer tutors.
(3) Six advocate counselors.
(4) One private room for client business meetings, support groups, tutoring,
advocate meetings, classes, and Board of Directors meetings.
UNITED WAY OF JOHNSON COUNTY Cp—DIRECTOR: Clark,
CITY OF IOWA CITY • JOHNSON COUNTY AGENCY NAME: Erm;1;ADDRESS: I ZO N. Du bug m Z �,
HUMAN SERVICE AGENCY BUDGET FORM PHONE:
MQJ
FISCAL YEAR 1986CALENDAR YAR 1985 COMPLETED BY:
(Please circle year your agency uses) APPROVED BY BOARD:- Y' 1%'
// , authoize signature
COVER PAGE on �' .
da e
Program Summary: (Please number programs to correspond to Income + Expense
Detail, i.e., Program 1, 2, 3, etc.)
5ene al ouf�ie^ keal+hcwX,
2� harmac - s4acks mei caPions ntus�'die�+PKxrbcp wi>4�in-fileCJinic,
3) Lab. - in-UniciCs mj and lirniied+c5i n9 senfou%
4) 5odal 5ervim - ne=6 as5essmvifs� referml5,
5)atl(L Kaiical Sefund -a Vo td , pro5raM4o 45sis4 resid�,f�, of J'ohns�
County h0+alole-Io afford prescrl ton rftdicQ� onS� over- t+�e-ca,rtfer n�cdi r�iions or
rhe. 1 3u�PIreS.Tkese +Meds a 9e„Q,a{, iMf;de or cul s;deile�C�inic,771ese
►teals are. not able -to k. NcI- v*Ar "raPu VI -4. -
Local Funding Sunmary: CALENDAR
YEARS
PROPOSFn 19R5
hrao
vc FY 84 FY 85 FY 86
ceoe
I City of Iowa City I$ O 1$ O I$ D
Johnson County $ -7 113, 1 $ $1 295. $ 54 4og,
I City of Coralville I$ I$ Q I$ 0 I
FY 86 SUPPLEMENTAL REQUEST: TOTAL ii�lfi COUNTY UNITED WAY
Director's Salary Adjustment $ 9,657 $ 155 $ 4,422 $ 5,080
203
a3.21t
1983
1/1/843/31/84
4/1/843/31/85
(4/1/ 3/31/86)
United Way of Johnson County 1
$ g %jC4. 1
$ 3.6 833.
1 $ 316-%7.
hrao
vc FY 84 FY 85 FY 86
ceoe
I City of Iowa City I$ O 1$ O I$ D
Johnson County $ -7 113, 1 $ $1 295. $ 54 4og,
I City of Coralville I$ I$ Q I$ 0 I
FY 86 SUPPLEMENTAL REQUEST: TOTAL ii�lfi COUNTY UNITED WAY
Director's Salary Adjustment $ 9,657 $ 155 $ 4,422 $ 5,080
203
a3.21t
AGENCY: Fgze i f t - cc� 0', hic.
BUDGET SUMMARY
204
a3a8
ACTUAL
LAST YEAR
THIS YEAR
PROJECTED
BUDGETED
NEXT YEAR
1. TOTAL OPERATING BUDGET (Total a + b)
G -I 443.
"1 68(x.
85 549.
a. Carryover Balance (Cash from 3)
b. Income (Cash)
2. TOTAL EXPENDITURES (Total a + b)
85 523,
a. Administration
s n;l0 a7i
Z."to
t't 8..n
b. Program Total (List programs below)
y�
n rJ �p (*01167,62
i
' Lu" Vwii 'yN
:1
C., hic
`I.eS"Q.tiL jA' F!Y il.
'sKYh Y.r '4rN
qn'
}T9 bkkl./.4
60c:lql 5eryiops2'
x1005_114N
�$!t s
?
�i 5t4.n
� 3W
MS(,_tih
's`'illl
+. ,'..
41 F• Y r .Y
9 hY.'�'^ w>'y� '1
ZP
i u
3. ENDING BALANCE (Subtract 1 - 2)
— �•
1b9.
uo•
4. IN-KIND SUPPORT Total from Pae 5)
11411494,
1191(053.
5. NON-CASH ASSETS i
5 4 C1 •
(° 113'
7P 39.
Notes and comnents:
204
a3a8
AGENCY: Free *-6ca� ClI m-, c,
INCOME DETAIL
ACTUAL
LAST YEAF
THIS YEAR
PROJECTEE
BUDGETED
NEXT YE
ADMIN.
PROGRAM
PROGRAM
1. Local funding sources(List below)
$3 1
1, 0T
34,83-7.
9,363.
a . VY1i
319�a3.
3�l'919.
X140.0
9;1
3
)S z91
49
AGENCY: Free ftee !Cal (_.!1111(.
INCOME DETAIL (Continued)
206
a3aa
PROGRAM
3
PROGRAM
4
PROGRAM
5
PROGRAM
6
PROGRAM
7
PROGRAM
8
1. Local funding sources(List below)
'I
Z1333•
a. U
30.
' S' �Cu
f, 343..:
b. ohm"
';:4.4%
: ,990
C.
d.
'.nr1
t6
2. State,Federal,Foundations(List)
Q
a.
�sYP.s°,,
x
z.ce:.
C v .i».:
b. w
ry Ki++
�ori
C4 `�ir�•,,"�"¢k'.§.r.€�,,'$-;tr
"wil�•'?�14'
nA,7[r2,•
C.
:ay�,..xs,�x.+
xF. i�'r-vc 14
✓`t�, �.ii�
;�d'.xv��r.�:
a'4k'i�,��-,r�',.
;�r'
d.
MF
3. Contributions/Donations
4. Special events(List below)
a.C.hiIi -JU
a�
r�%r
.F� uC�Ci��7
ssr t4.. k
+,{x
r 1RA-f SPIA'9+
'iii
.I
WIN
�.. i
b.f�Tii
..,
1. 6 k.ti
�. ',�ti�'L4iiGri..
1.•-,.v' s.
"F 5 e K
�. ,ktyi "sw•,
r*t« iK
�.`�3�'iro e°�td'�+`wa'a`vs
t'.�x(nkC
C.F19
)",`".�Si
5. Net sales -services
6. Net sales -materials
0
O
7. Interest income
0
8. Other(List below,including mise.
a.
..� y�
,;+j�� Y � �
J � i{1'�C
V g\
'Fy d� """
p
Y �N <JMR•
u
V 4, v<�JJ' '
b.C.
��
ai%Wzn
rc
h:1ii
�iS� l vx
•112ii
hl�'
++��, X°S 'i
',iWl./�i(}b
'r. ,Eip S.
TOTAL INCOME (Show also on page 2,
line lb)
q X191
,
q'�4z
I
zl
Notes and comments:
206
a3aa
EXPENDITURE DETAIL AGENCY: `see, i' ICAIGQI a Yll L
ACTUAL
LAST YEAR
THIS YEAR
PROJECTED
BUDGETED
NEXT YEAR
ADMIN.
PROGRAM
1
PROGRAM
2
1. Salaries
35!025.
31 D
53 2.35•
13 791.
zl 313,
4,711.
_
2. Employee benefits & taxes
441,
Z'a3.
2057,
3195.
B
3. Staff development
$�j,
ZG>7,
150,
15.
0
4. Professional -consultation
80
50,
100.
100•
Oloz�-
5. Publications/Subscriptions
593,
�j00,
620.
O
44L6.
Dues & Memberships
Q
O
O
O
O
7. Rent
1591,
11125,
2.,400•
312•
1,440,
2�}0•
a. Utilities
O
O
O
9. Telephone
55,
1 ,110,
1155,
281,
520••
10. Office supplies & postage
485,
X70•
435•
UP
O
11. Equipment purchase & rental
z6,
37.0,
335•
117•
21�,
2. Equipment/Office maintenance
I $1,
1,050,
1 045,
156,
575,
►05
3. Printing & publicity
b71,
00,
730
36•
694.
O,
4, Local transportation
2.95,
387•
480,
1 L
24(0-
5. Insurance
4,594,
q.9z6.
885,590,
6. Other (specify)
56 g,
4 50.
1495a
0
L4,960.
�
1 Sze,
1900,
1913,
0
O
o
7. Lab
a.
3
21 a
2,966..
O
O
9• I
��,
1 100.
12W.
O
O
O
o. Iil'
2 7.
275,
2ra0•
0
2roo.
O
TOTAL EXPENSES page age2alinelso o2)
c01,444
(Dlo SI7.
�5,5Z3,
i1i84�'ai'J91•
9 X19.
Notes and comments:
EXPEN
1.
2.
3.
4.
5.
6. 1
7. 1
8. 1
9.
10.
11. E
12. E
13. f
14. E
15. E
16. C
17.
18.
19.
20.
T
AGENCY: aQ I�1 , �11 IC
SALARIED POSITIONS
Position Title / Last Name FTE'
p ry , �5
.r r
II �n l5
ni2!�or �in. �Oord�uQrF 7511
rnlKiri�r�, IT�K�Gn'F�IhA�4Zi YO ,�
cf c4 r
AST YEAR
ACTUAL
THIS YEAR
PROJECTED
NEXT YEAR
BUDGET
%
CHANGE
75%
10 500•
ll,osl
II 29l.
I 9.
►0
11,051.
II 291.
Y5 °
10
11051
291
inL
t56^
+57a
Z50.
O
2 �,
00
RESTRICTED FUNDS (Complete detail,Forms 7 8 8)
Restricted by: Restricted for:
Ing. Aar wAire -ev,% arnau'iitm5
Donor 3x414 pled1T •,�=�,
Donor a ui n
a3Ti i1 c i
9$.
►�'
oo.
000.
O
loo.
60.
o
MATCHING GRANTS
Grantor/Matched by:
IN-KIND SUPPORT DETAIL
Services/Volunteers
1�
1
Material Goods
a
Space, utilities, etc.
Z Oq
l 3,
2.167L.
Other: (Please specify)
II
ihC�ilcrTlonS
O.
*Fu'
AGENCY: Freefllediui (J*i is
BENEFIT DETAIL
TAXES AND PERSONNEL BENEFITS
ACTUAL
LAST YEAR
THIS YEAR
PROJECTED
BUDGETED
NEXT YEAR
(List Rates for Next Year)
TOTAL
4,383
/o, 447.
512.53.
FICA
705 % x 553235
0
2 63q,
3,763,
Unemployment Comp.
O% x $ O
_4t % x $ I/0,
1126, x iisfF
V.
t aper mo.:3 family
O
O
Worker's Comp.
146,
IGO.
I16,
Retirement
11S50.
945.
900.
Health Ins.
2-25,
2 025,
2�70G,
Disability Ins.
D% x $ 0
$ O per month
; ma.
O
0
0
*10 cco. w
Life Ins. insvn
O
O
O
Other
I23,
1033,
705,
�ft4r-A—Ax
% x $
If all staff not covered with certain Benefits, please note in Comment Section.
Sick Leave Policy: Maximum Accrual hours
_%
I L_ days per year for years_ to
_
days per year for year to
Vacation Policy: Maximum Accrual '&_ hours
10 days per year for years_ to
_
days per year for year _ to
Holidays:
__!L days per year.
Months of Operation During Year: �Z
Hours of Service: &l (f)-FcRl ce
30 le 4 v'
RANGE OF OTHER
;041RECTORIS POINTS & RATES STAFF BENEFIT POINTS CO -DIRECTOR'S BENEFIT COSTS
mini mum Max mum Related to Supplemental Request
Health Insurance 12 $�,fMon. 0 U for Salary Adjustment:
Disability Ins. $_Q/Mon.
Life Insurance $ Mon.
County $
Dental Ins. $JMon. United Way $ ,
Vacation Days 12 to Days Other $ 39.
HolidSickaeave — 1 Days—rkeonly CA•Dire�or be -A4 -gFt4eed*15
�— L Days
— Flc — l.oS1ax�10,2(d,,_��7y,
POINT TOTAL 44,5 O O
✓ j Ce -D reclor5 receivtolI Ixntf js li*f6'
'The PhpiciOAS 4ss,yfan+a%dMe4icalRcAnolo9itl-� receive Flc. .
210 .
OPTIONAL BUDGET FORM:
(Indicate N/A
AGENCY: if applicable)
DETAIL OF RESTRICTED FUNDS
(Source Restricted Only --Exclude Board Restricted)
A. Name of Restricted Fund scholarship Fund
1. Restricted by: Donor
2. Source of fund: past Clinic volunceer
3. Purpose for which restricted: 3rd 6 4th .t.edical student financial assistance
4. Are investment earnings available for current unrestricted expenses?
_Yes ;�_No If Yes, what amount:
5. Date when restriction became effective: ,Trna 1981
6. Date when restriction expires: �a
i
7. Current balance of this fund: ¢snn_ t as of 1-1-85
B. Name of Restricted Fund-nhnsnn rnnnf-y Haatflh Tmprrn,omorr Assnriatinn
1. Restricted by: ,Tr HTA
2. Source of fund: ,Tr HTA
3. Purpose for which restricted: quinment (^
4. Are investment earnings available for current unrestricted expenses?
Yes _X_No If Yes, what amount:
5. Date when restriction became effective:
6. Date when restriction expires: n/a
7. Current balance of this fund: -0- as of 1_1_85 (rere;vea 5160. in 19n4)
C. Name of Restricted Fund Erna n` Amar; ran Plarmara of iral Aesn riah:nn
1. Restricted by: cAPHA
2. Source of fund: sAPHA
3. Purpose for which restricted: P1,armary supplies (rnn_maa:ca-irn)
4. Are investment earnings available for current unrestricted expenses?
Yes _X_No If Yes, what amount:
S. Date when restriction became effective: 1981
6. Date when restriction expires: n/a
7. Current balance of this fund: -0- as of 1-1-85 frPre;Vea59R. in 19841
211
Optional Budget Form:
AGENCY: (Indicate N/A
DETAIL OF BOARD DESIGNATED RESERVES if applicable)
(For Funds Which Are Not Donor Restricted)
A. Name of Board Designated Reserve: Linda Knox Memorial Fund
1. Date of board meeting at which designation was made: Fetruary 1982
2. Source of funds: Friends
3. Purpose for which designated: Permanent Clinic items
4. Are the investment earnings available for current unrestricted expenses?
Yes _.M,No If Yes, what amount:
5. Date when board designation became effective: x•otirnary 1a82
i
i
6. Date when board designation expires: n/-
I
7. Current balance of this fund: Aq nf ++ + o4 e'z7
B. Name of Board Designated Reserve: rq Rnej ypairn+ supply F +ncl
i
1. Date of board meeting at which designation was made: ., ..omr o ,oaa
2. Source of funds: inti -i c e -sr vol me r• T*nitPcj Way. Johnson rornr9.
private donations
3. Purpose for which designated: vnucliamassist resider -G of ,nr.nsor
j County not able to afford prescription medications, over-the-counter
4. Are the investment earnings available for current unrestricted expenses:
Yes _No If Yes, what amount:
5. Date when board designation became effective: Fe':ruary 1954
6. Date when board designation expires: n/a
7. Current balance of this fund: as of 11-1-E4 $1,550.
C. Name of Board Designated Reserve:
1. Date of board meeting at which designation was made:
2. Source of funds:
3. Purpose for which designated:
4.
5.
6.
7.
Are the investment earnings available for current unrestricted expenses:
Yes No If Yes, what amount:
Date when board designation became effective:
Date when board designation expires:
Current balance of this fund:
212
a3A7
Conditions of Association
Agency: Free Medical Clinic
AGENCY HISTORY
(On this page only, please summarize the history of your agency,
emphasizing Johnson County, telling of your purpose and goals,
past and current activities and future plans. Please up -date
annually
The Free Medical Clinic began seeing patients in March 1971. The Clinic was
the idea of a diverse group of politically active community members --nursing
students, social workers, medical students, ministers, doctors, and other
interested people. From the beginning the group was committed to providing
free health care in a nonjudgmental manner.
During the first year the Clinic was held in the River City Free Trade
Zone, an alternative business mall in downtown Iowa City, and then in the
basement of Center East, the Catholic Student Center. In both cases the space
was ::riven at no cost to the Clinic but the entire Clinic had to be set up
and taken down for each Clinic session. So, when Wesley Mouse offered us
permanent space, we accepted and have been here since the spring of 1972.
Since we opened 13and 1/2 years ago, we've seen over 21,500 patients for
a total of almost 65,000 visits. The Clinic is equipped with six examining .
rooms, a lab and a dispensary. General outpatient health care is provided
to Johnson County residents who do not have access to health care for
financial reasons, or those who are reluctant to seek care elsewhere for
reasons of confidentiality. The Free Medical Clinic encourages patients to
participate in their care. A wide range of educational materials are available
to patients to increase awareness and promote 'preventive health care. Staff
and volunteers provide explanations and information necessary for patients to
understand their medical problems and the treatment available.
The primary reason we have sustained our original commitment to free health
care is the dedicated participation of our volunteers. All of our physicians,
medical students, physician's assistants (with the exception of 2 P.A.'s
who are on the Clinic staff), medical technologists, nurse practitioners,
pharmacists, pharmacy students, patient advocates, receptionists and coor-
dinators are volunteers. Each Clinic night a referral worker (paid staff)•
assists patients with referrals regarding medical, financial and social
service needs. Other services offered include providing information to
walk-ins and phone contacts during office hours, referrals to other agencies
and general outreach within the Johnson County areas.
In Fe:.ruary 1914 we started a Medication and Medical Supply Fund; a voucher
program for residents of Johnson County who need financial, assistance to
purchase needed medications and/or medical supplies. We designated money for
this program and received private donations also. Advertising was limited to
seven agencies to get the program started. Approximately 45 people have
benefited from the Fund this year. Plans for 1985 include increased
publicity.
In 1985, we are askinc to fund a
quarter time Medical Technologist position.
Over the last two years, for various reasons, volunteer interest in this vital
part of the Clinic has decreased dramatically. Lab tests done on a Clinic
evening are a crucial aspect of diagnosis and treatment. We do not want co lose
this part of the Clinic; but this could be the result of the inability to
staff lab vol•:nteers.
213
2.3�P
ACCOUNTABILITY QUESTIONAIRE
A. Agency PurposeTo provide a wide range of quality health services at
no cost to our patients. The Clinic is open to see everyone tut we
especially try to reach chose who do not have access to health care for
firancial reasons and those who, for reasons of confidentiality, are
reluctant to use other medical facilities.
B. Programs S Brief Description The Clinic provides general out patient
health care; Lab does in -Clinic testingand .limited tests sent o;:.t; Pharmacy
stocics.medications most often prescribed within the Clinic and prescriptions
written for others; Social Services, paid staff assist patients with needs
assessments and referrals; Medication S Medical Supply Fund, a voucher proy,ram
to assist residents of Johnson County not able to afford prescription medicatio
C. Tell us what you need funding for. over -t" -.e -counter ,-.edications or
medical supplies. -
We need f_rding to continue the above proc.rams for 1965.
D. Management
1. Does each professional staff person have a written job
description?
Yea v No
2. is the agency rDir
yearly? ector's performance evaluated at least
Yes X No
E. Finances
I. Are there fees for any of your services
Yes No X
a) If "yes", under what circumstances
b) Are they flat sliding ?
C) Please discuss your agency's fundraising efforts, if applicable
We have maintained our fundraising at one event per year; an
annual Chili Supper held in Novem"er.
214
3.a
F. Program/Services
1. How many persons in Johnson County did your agency serve
last year? (Including City of Iowa City)
a) Duplicated count 2. 6 patient %isits
b) Unduplicated count n/a
2. How many clients in Iowa City did your agency serve last year?
a) Duplicated count t.767 patient visits
b) Unduplicated count n/a
3. How many units of service did your agency provide to Johnson
County residents last year? 4,587
4. Please define your unit of service In-person or phone contact.
I An average clinic visic includes contact with at least 5 pro-
fessional or lay volunteers i.e. receptionist, referral worker,
patient advocate, examiner, lab technologist, pharmacist and
physician. Average in-person service is 1.5 hours.
5. In what ways are you planning for the needs of your service �...i
population in the next 5 years?We anticipate the need for free med-
ical care in .his community may increase because of current economic trends'.
At this point, considering the limited resources of medically skilled volun-
teers, we hope to maintain our services at their current quality level.
6. Please comment on any other problems or factors relevant
to ypur mency's perotlgfams ,,funding or service delive
A major acto we a wit•„ every day is a constant tr eed for
volunteers. Ongoing recruiting and trainint.; is eery important to
keep us functioning. Specifically in the last two years, it has been
increasingly difficult to staff the Lab with volunteers. Former and
current lab volunteers have expressed their disatisfaction due to
1) the similarity to their daily jobs; 2) lack of patient contact;
3) limited participation with the health care team; 4) boredom;
5) feeling isolated due to the location of the lab in relation to
the rest of the Clinic. Numerous efforts have been made :o lessen
some of these problems. With as much attention as we've given this
problem in the last two years, we are not hopeful that the staffing
situation will improve. So, in 1985 we are requestin:; funds for a
quarter time Medical Technologist position.
215
4�3"29
J
7. List complaints about your services that you are aware of.
We are not wheelchair accessable. We are aware of complaints of a long
waiting period and our lack of daytime medical care. Both of these are
d.e to the fact that the Clinic relies mainly on volunteers to staff
each Clinic, we feel that these limitations are offset by the fact that
we are able to provide quality free health care.
8. Do you have a waiting list or have you had to turn people away
for lack of ability to serve them? What measures do you feel
can be taken to resolve this problem? no waiting list.
How many people are currently on your waiting list?n/a
9. in what way are your agency's services publicized?
Posters and brochures around the community and with other social service
agencies, speaking engagements, occassionally on cable TV and public
service announcements on radio stations.
216
a 3a,?
AGENCY GOALS F( RX
AGENCY NAME: Tow, City Free Medic.,l Clinic
YEAR: 1965
NAME OF PRUx RAM: Health Care Delivery
HEALTH CARE DELIVERY
general out-patient health care to residents
Goal: To provide free,
of Johnson County.
Objective A: In 1985, provide free health care (direct patient
contact) on Monday and Thursday evenings to an
estimated 3,350 people.
Tasks: 1. Schedule Clinic evenings with 10-12 lay volunteers
and 10-12, professional volunteers.
2. Provide ongoing recruiting and training for
lay volunteers. al
3.
4.
5.
6.
Objective B:
Tasks: 1.
2.
Provide recruiting
volunteers.
Provide Clinic evening supervision to volunteers.
Provide periodic in-service training sessions
for volunteers.
Schedule paid Staff to cover the office 8a.m•
to 1 p.m. Monday through Friday carrying o
a. administrative duties
b. patient follow-up
c. phone duties
To provide community information and referrals for
medical and related social services.
Maintaining referral information for which the
Clinic receives frequent requests.
In 1985, giving this information to an estimated
3,100 people through phone contact, walk-ins and
Clinic visits.
Provide educational presentations to area schools,
agencies, professionals and the Clinic's service
population.
and orientation for profession
Resources Needed to Accom lish Program Tasks
1. Three 3/4 time paid staff persons.
2. One 1/4 time paid Physician's Assistant position.
3. One 1/4 time paid Medical Technologist position.
4. Two phone lines.
5. Supplies for Clinic, Lab, Pharmacy, Office.
6. Professional Liability insurance. s ace and clinic space in
7. Waiting room, lab space, pharmacy P
addition to administrative office space.
Costo�m
CY1985 $83,141.
217
�1_
1—
a3.2F
AGENCY GOALS FORM 1985
Iowa City Free Medical Clinic
NAME OF PROGRAM: Medication and Medical Supply Voucher Program
MEDICATION AND MEDICAL SUPPLY VOUCHER PRCGRAM
Goal: To provide emergency assistance to residents of Johnson
Countv who cannot afford medications or medical supplies.
Objective A: To provide vouchers for medication and medical
supplies from 8 a.m. to 1 p.m. Monday through
Friday.
Tasks: 1. Maintain contact with Iowa City and Coralville
Pharmacies.
2. Cooperate with medically oriented agencies and
agencies serving low income residents of Johnson
County.
3. Set up and maintain a record keeping system.
4. Maintain a Resource List of Johnson County
agencies for referrals.
5. Schedule paid staff to operate the program
8 a.m. to 1 p.m. Monday. through Friday.
Resources Needed to Accomplish Program Tasks
1. Three 3/4 time paid staff persons.
2. Supplies.
3. Phone line.
4. Professional Liability insurance.
5. Administrative space (FMC area).
Cost of Program
CY1985 $2,333.
218
d3-�P
UNITED WAY OF JOHNSON COUNTY
DIRECTOR: lary S. Belman
AGENCY NAME: American Red Cross/John. Cour
CITY OF IOWA CITY a JOHNSON COUNTY ADDRESS: 120 N. Dubuque, Iowa City
HUMAN SERVICE AGENCY BUDGET FORM PHONE: (319) 337-2119
FISCAL YEAR 198 CALENDAR YEAR 1985
COMPLETED BY; L. Holman
ease circ a year your agency uses) APPROVED BY BOARD: C
OCFU5 e
COVER PAGE on Nov. 7/84
— date
Program Summary: (Please number programs to correspond to Income + Expense
Detail, i.e., Program 1, 2, 3, etc.)
Program 1: Health & Safety Services
Health/Safety education and training for adults and children; childcare education;
blood pressure screening; first aid stations for public events; support services to
blood collection and water safety programs.
Program 2: Services to Military Families (SHF)
Assistance in reuniting families with members in the armed forces during times of family
crisis, especially medical emergencies; emergency loans and communications to armed
forces personnel.
Program 3, Disaster Services
Detergency food, clothing, shelter and other essentials to victims of natural disasters. _
Food and refreshment support to fire -fighting and law-enforcement personnel at disaster
sites.
Local Funding Summary: CALENDAR
VCADC
PROPOSED 1985
F1bCAL FY 84 FY 85 FY 86
City of Iowa City 0 1 $ 3,000 1 $0 1 $3,000
Johnson County 0
1983
1/1/843/31/84
4/1/843/31/85
(4/1/8 /31/86)
United Way of Johnson County 15,330
$4,665
1 $13,610
1$79,250
F1bCAL FY 84 FY 85 FY 86
City of Iowa City 0 1 $ 3,000 1 $0 1 $3,000
Johnson County 0
$ 3,000
$4,000
$4,000
I City of Coralville 1,750
$2,000
$2,000
1 $2,000 1
FY 86 SUPPLEMENTAL REQUEST: TOTAL OTHER COUNTY UNITED WAY
Director's Salary Adjustment
1 $ 2,292
S) 554
$ 167
$ 571
Low
219
a3a,0
JCHNSCN COUNTY CHAPTER
AGENCY: AMERICAN RID CROSS
NOTFS & CO90nS
Budget Summary (page 2)
A. Budgetary Increases - FY '85 over FY 184 and FY 186 over FY 185
If the National Red Cross Chapter Grant for FY 1985 of $20,331 is subtracted
Out of the Operating Budget, and $20,000 of it is budgeted to be expended back
to the National Red Cross as Fair Share payment (line 20/Expenditure Detail),
than the Operating Budget for FY 1985 is 8.65% less than it was for FY 1984.
Similarly, when the Grant of $13,674 for FY 1986 is subtracted from the Operating
Budget, and it too is budgeted to be expended back to the National Red Cross as
Fair Share payment, than the Operating Budget for FY 1986 is 7.74% more than it
was for FY 1985. Please note, though, that $2,292 of this increase (of $3,675),
or 62.4% of the 7.74% increase, is accounted for by the $2,292 adjustment in the
director's salary recommended by the Johnson County Council of Governments' Salary
Study of Human Service Agency Director Positions.
Intone & Expenditure Detail (pages 3 - 4a)
B. American National Red Cross Chapter Grant (line 8c/Incane; line 20/Expenditure)
This Grant has been provided to the Johnson County Chapter to enable it to
continue operations and still fulfill its legal obligation to the National
Red Cross concerning Fair Share payments. The Grant has been provided to the
Chapter in recognition of the progress the Johnson County Chapter has made in
developing its services to the community and support from it. The Grant gives
the Chapter time ( 3 years) to develop sufficient local support such that the
Chapter can stand on its own in terms of its local budgetary needs and its bud-
getary obligations to the National organization.
The Grant for FY 1985 of $20,331 has been received by the Johnson County Chapter;
the Grant for FY 1986 of $13,674 is subject to review by the National Red Cross
and is not guaranteed income. Evidence of increased local support is important
to this review process.
C. United Way Funding (line 1a/Income)
FY 1983-84: $9,333 (July - Dec. '83 at $1,555/month)
$4,665 (Jan. - Mer. '84 at $1,555/month)
Q.000 (Apr. - Jun. 184 at $1,000/month)
$16,995 plus $805 (Designated - Received: 4/4/84) - $17,800
FY 1984-85r $9,000 (July '84 - Mar. 185 at $1,000/month)
$4 812 (Apr. - Jun. 185 at $1,604/month) --based on $19,250/yr. requested
13, 12 plus $805 (Designated - Received: 10/3/84) - $14,617
Notes & Comments - continued next page
220
a3.2P
JOHNSON COUNTY CHAPM
AGENCY: AMERICAN RID CROSS
NOTES& COMMENTS (continued)
D. American National Red Cross Support to Local Disaster Services (903 Fund)
(line Ba/Inc ane)
History of Cash Payments to Johnson County Chapter from National Red Cross
903 Program:
FY 1980-81 --- $ 513
FY 1981-82 --- $7,525
FY 1982-83 --- $6,337
FY 1983-84 --- $3,774
FY 1984-85 --- $2,365 - to date ($2.169 for June 7/84 tornado)
TOTAL - $20,514
Note: These payments to Johnson County have been supported by other Red Cross
chapters and their communities, since in the period covered only $3,911
of local money has been sent by the Johnson County Red Cross to the
National organization.
221 If
JOHNSON COUNTY C'MFrFR
AGENCY: AMICAN RID CROSS
BUDGET SUMMARY 1983-84 1984-85 1985-86
ACTUAL
LAST YEAR
THIS YEAR
PROJECTED
BUDGETED
NEXT YEAR
1.• TOTAL OPERATING BUDGET (Total a + b)
51,925
67,761
64,779
a. Carryover Balance (Cash from 3)
(1,309)
671
(2,345)
b. Income (Cash)
53,234
67,090
67,124
2. TOTAL EXPENDITURES (Total a +'b)
51,254
70,106
66,350
a. Administration
5,125
6,580
4,920
1.
Loc
*
a.
b.
c.
d.
e.
f.
2.
Sta
a.
b.
C.
d.
3.
Can
4.
Spe
a.
b.
C.
S.
Net
6.
Net
7.
Int
8.
*r
0th
-a *t(
b.
c "
CF
TOTAL I
Not
AGENCY:
INCOME DETAIL (Continued)
JOHNSON Ca= CHAPTER
AMERICAN RED CROSS
PROGRAM
PRO4GRAM
PROGRAM
PRO6GRAM
PROI RAM
PROSGRAM
EXPENE
1. !
2. E
3. !
4. F
S. f
6. E
7. F
8. E
9. 1
10.
11. E
2. E
3. f
4. E
5. 1
6. f
1.
8.
9. E
0* ]
1
.E
SALARIED POSITIONS
Position Title FTE.
Director/Belman 1.0
Secretary/Roach (resigned:12-7-83) .6
Secretary/LaFoy, (resigned:06-28-83) .6
Secretary/Allen 6
RESTRICTED FUNDS (Complete detail Forms 7 d
Restricted by: Restricted for:
Johnson County Disaster & Safety Servi
Iowa City Dieaeter & Safety Servi
o v e r
Fed.- Mgt, A, Food &Shelter
erg.oervices rgency Dervices
Servicemen & Families Loan Repayment & Fund
Transfers
Braverman, Foundation Local Programs
ACT Film: "Alone At Rome"
JOHNSCN COUNTY CHAPTER
AGENCY: AMERICAN RED CROSS
ST YEAR THIS YEAR NEXT YEAR
ACTUAL PROJECTED BUDGET CHANGE
15,750
2,540
18,000
N/A
N/A
20,292
N/A
N/A
6,111
500I 500 I 500
100 0 0
Corlv. A.N. Optimists Film: "Alone At Home
° 100
Misc. rs onoca sas er ces
Misc. Donors Nat'l & Foreign Disaste 1,445
IN-KIND SUPPORT DETAIL (Show also on page 2,
Services/Volunteers FY 1983-84 line 4)
4,072 hrs. 0$7.50/hr.(av
Material Goods Goodwill by III on behalf of A.
Space, utilities, etc.
Other: (Please specify) 1290 Sq.Ft. x 210 -
• $270.90/mo. plus $16/mo. for utilities
$3,443/yr - $1 842/yr rent paid - —.-1___4
�Ml
I's
,,, ,.,,
30,54033,000
5,345 5,500
_1,601 1,625
( 37,486 1 40,125
'Full-time equivalent: 1.0-Fulltime; .S -Halftime; etc.
227
36,000
1,640
140
12.73
N/A
N/A
16.71
1_�?3.11IF
BENE
TAXES Al
(List
TOTAL
FICA
Unem
Worki
Reti
Heal
Disal
For i
Life
Othei
If all •a
Sick
x. of
Vacal
irector
Secretary
Holic
Monti
Hour!
plus
DIRECTO
Health
Disabil
Life In
Dental
Vacatio
Holiday
Sick Le
POIM
OPTIONAL BUDGET FORM:
JOHNSON CCnny CHAPTER (Indicate N/A
AGENCY: AMERICAN RID CROSS if applicable)
DETAIL OF RESTRICTED FUNDS
(Source Restricted Only --Exclude Board Restricted)
A. Name of Restricted Fund 903 Program - Disaster Services
1. Restricted by: American National Red Cross
2. Source of fund: American National Red Cross
Disaster assistance expenses REM. clothing, shelter
3. Purpose for which restricted: and other essentials) that local Chanter does not
have funds to cover.
4. Are investment earnings available for current'unrestricted expenses?
Yes x No If Yes, what amount:
This is a revolving account. Chapter sub-
s. Date when restriction became effective: M12 a r-zeit seeks
imbursement.onwhenecheckfarrivesor ,1 bills
6. Date when restriction expires: are id.
7. Current balance of this fund: 0.
B. Name of Restricted Fund 1983 Emergency Disaster Relief Campaign
1. Restricted by: Individual and•Corporate donors
2. Source of fund:
Local donors (individual & corporate)�
3. Purpose for which restricted: American National Red Cross disaster relief expenses
4. Are investment earnings available for current unrestricted expenses?
_Yes x No If Yes, what amount: Upon receipt of funds
5. Date when restriction became effective: No expiration date.
6. Date when restriction expires: N/A
7, Current balance of this fund: S o.
C. Name of Restricted Fund City/Count safer &Disaster Services Fund
I. Restricted by: City of Iowa City and Johnson County
2. Source of fund: City of Iowa City and Johnson Count
3. Purpose for which restricted: Local safety and disaster services
4. Are investment earnings available for current unrestricted expenses?
__LYes No If Yes, what amount: a few dollars interest income
5. Date when restriction became effective: Countys 7/26/831 Iowa City 9/15/83
6. Date when restriction expires: To be expended in FY received
7. Current balance of this fund: $ 0.
229
a3AF
OPTIONAL BUDGET FORM:
JCBNSON COUNTY CHAPTER (Indicate N/A
AGENCY: AM1DAN RED CROSS if applicable)
DETAIL OF RESTRICTED FUNDS
(Source Restricted Only --Exclude Board Restricted)
A. Name of Restricted Fund Coralville Fund
1. Restricted by: City of Coralville
2. Source of fund: City.of Coralville
3. Purpose for which restricted: Local programs
4. Are investment earnings available for current'unrestricted expenses?
x Yes No If Yes, what amount:• a few dollars interest income
5. Date when restriction became effective: Beginning of fiscal year
6. Date when restriction expires: End of fiscal year
7. Current balance of this fund: $ 0.
B. Name of Restricted Fund Johnson County Emergency Services
1. Restricted by: Emergency Services Organizations of Johnson County
2. Source of fund: Emergency Services Organizations of Johnson County
3. Purpose for which restricted: Red Cross emergency services in Johnson County
4. Are investment.earnings available for current unrestricted expenses?
x Yes _No If Yes, what amount: a few dollars interest income
5. Date when restriction became effective: October 20, 1983
6. Date when restriction expires: no expiration date
7. Current balance of this fund: $ 0.
C. Name of Restricted Fund Emergency Food & Shelter Program - FEMA
1. Restricted by: Federal Emergency Management Agency
2. Source of fund: Federal Emergency Management Agency
Direct expenses involved in providing emergency
3. Purpose for which restricted: feeding and shelter.
4. Are investment earnings available for current unrestricted expenses?
Yes x No If Yes, what amount:
5.. Date when restriction became effective: July 1/83/1at funding; Jan. 1/85/2nd fundini
6. Date when restriction expires: 1st funding/sept. 30/83; 2nd funding/July 31/89
7. Current balance of this fund: $ 0.
230 d 3aB
JOHNSON COUNTY CHAPTER
AGENCY: AMERICAN RED CROSS
OPTIONAL BUDGET FORM:
(Indicate N/A
if applicable)
DETAIL OF RESTRICTED FUNDS
(Source Restricted Only --Exclude Board Restricted)
A. Name of Restricted Fund Service to Military Families & Veterans (SMF&V)
1. Restricted by: U.S. Armed Forces personnel & their families
2. Source of fund: U.S. Armed Forces personnel & their families a er, and
Repayment of loans Provi e Y P
3. Purpose for which restricted: payments for transfers of funds to servicemen
4. Are investment earnings available for current'unrestricted expenses?
_Yes x No If Yes, what amount:
5. Date when restriction became effective: Upon receipt of funds
6. Date when restriction expires:
No expiration date.
7. Current balance of this fund: $ 0.
B. Name of Restricted Fun Braverman Foundation Fund
1. Restricted by: "Braverman Foundation
2. Source of fund: Braverman Foundation
3. Purpose for which restricted: Local nroRrams
4. Are investment earnings available for current unrestricted expenses?
x Yes _No If Yes, what amount: a few dollars interest income
5. Date when restriction became effective: July 19, 1983
6. Date when restriction expires:
No expiration date. '
7. Current balance of -this fund:
$ o.
C. Name of Restricted Fund Alone At Home" Fiia Fund
1. Restricted by:
American College Testing & Coralville Morning Optimist Club
2. Source of fund: ACT & Coralville Morning optimist Club
3. Purpose for which restricted: For Purchase of film, "Alone At Home"
4. Are investment earnings available for current unrestricted expenses?
Yes x No If Yes, what amount:
ACTS 2/20/831 optimist: 4/27/84
5. Date when restriction became effective:
6. Date when restriction expires: Upon Purchase of film (5/15/84)
7. Current balance of this fund: $ 0'
231
�39
1
JOHNSON COUNTY CHAPTER OPTIONAL BUDGET FORM:
AGENCY: AMERICAN RED CROSS (Indicate
if applicable)
DETAIL OF RESTRICTED FUNDS
(Source Restricted Only --Exclude Board Restricted)
A. Name of Restricted Fund Disaster Services - Restricted Local Fund
1. Restricted by: Local Donors/mist.
2. Source of fund: Local Donors/mist.
3. Purpose for which restricted: local disaster services
4. Are investment earnings available for current' unrestricted expenses?
_Yes No If Yes, what amount: a few dollars interest income
5. Date when restriction became effective: upon receipt of funds
6. Date when restriction expires: no expiration date ever smecified
7. Current balance of this fund: $ 0.
B. Name of Restricted Fund
1. Restricted by:
2. Source of fund:
3. Purpose for which restricted:
4. Are investment.earnings available for current unrestricted expenses?
Yes _No If Yes, what amount:
5. Date when restriction became effective:
6. Date when restriction expires: "
7. Current balance of this fund:
C. Name of Restricted Fund
1. Restricted by:
2. Source of fund:
3. Purpose for which restricted:
4. Are investment earnings available for current unrestricted expenses?
Yes No If Yes, what amount:
5. Date when restriction became effective:
6. Date when restriction expires:
7. Current balance of this fund:
P*P:
'973af
Conditions of Association
JOHNSON CCUNTY CHAPTER
Agency: AMERICAN RED CROSS
AGENCY HISTORY
(On this page only, please summarize the history of your agency,
emphasizing Johnson County, telling of your purpose and goals,
past and current activities and future plans. Please up -date
annually.)
The mission of the American Red Cross is to improve the quality of human life; to
enhance self-reliance and concern for others; and to help people avoid, prepare for,
and cope with emergencies. It does this through services that are governed and di-
receted by volunteers and are consistent with its congressional charter and the
principles of the International Red Cross. In accordance with this, the Johnson
County Chapter of the American Red Crass provides, for the people of its community,
humanitarian services relating to their health, safety and emergency needs.
The Red Cross in Johnson County has been vigorous in the past several years in the
development and provision of services. In the last three years, f or example, 2,349
people have been taught general techniques of first aid and personal safety, and
3,140 people, the techniques of cardiopulmonary resuscitation (CPR). During this
same period, the Chapter provided support services for the teaching of water safety
and swimming skills to 3, 218 people, and. has been involved in the collection of
5,181 units of blood and the screening for hypertension of 8,592 people.
In the two years since the close of the 1982 fiscal year, the Chapter has increased
by 32 per cent the numbers of people it has served.
In the past year, fiscal year 1984, 1,470 children in the first and third grades
of Iowa City schools have been taught health and safety concepts utilizing Red Cross
course materials and teachers in -serviced by the Chapter. Oar Childcare courses,
offered to adolescents interested in babysitting, have provided training to 133
youngsters, a 112 per cent increase over the previous year. In addition, the Chapter
began an Elderly Wellness Watch program to provide regular and frequent checks on the
well-being of many elderly apartment tenants in Coralville and Iows City.
Beginning in the Spring of 1985, the Chapter will offer a twelve-hour Child Health
and Emergency Care course developed specifically for the staffs of children's day
care centers and family day care providers.
Finally, to strengthen our programs and provide clear guidance for our services, the
Chapter's volunteer leadership this year has created working committees in the areas
of program development, volunteer development, communications, and financial develop-
ment. And to ensure the coordinated implementation of the work of these four groups,
each committee has a member from the Chapter Board's Executive Committee serving on
it and providing liaison. Of particular note is the primary goal this year of the
program committee, to make an assessment of unmet needs in our community and, where
appropriate, to develop plans for Red Cross services to meet them.
233
d3.�P
ACCOUNTABILITY QUESTIONAIRE
A. Agency Purpose
Stated in paragraph one of prior page, "Agency History."
B. Programs b Brief Description Stated on "Cover Page" (page 1) of Budget Form.
Program It Health and Safety Services
Program 2s Services to Military Families (SMF)
Program 3= Disaster Services
C. Tell us what you need funding for.
To maintain American Red Cross health, safety and emergency service programs
for the people of Johnson County.
D. Management
(� 1. Does each professional staff person have a written'job
description?
Yes r No
2. Is the agency Director's performance evaluated at least
yearly?
Yes x No
E. Finances
1. Are there Fees for any of your services
Yes r No
a) If "yes", under what circumstances
Coat recovery fees for courses. All other services are provided
at no charge to recipients.
Free or reduced to those
b) Are they flat sliding ?who cannot afford them.
c) Please discuss your agency's fundraising efforts, if applicable
The Chapter is actively diversifying its support base. Its formula for doing this
is to provide a variety of essential, quality services, let the community )mw
about them, and community support from many quarters will follow.
234
�73ak
O—m
F. Program/Services
1. How many persons in Johnson County did your agency serve
last year? (Including City of Iowa City)
a) Duplicated count
b) Unduplicated count 9,413
2. How many clients in Iowa City did your agency serve last year?
a) Duplicated count Our records do not allow
for this precise distinction.
b) Unduplicated count An estimate would be 6,200.
3. How many units of service did your agency provide to Johnson
County residents last year? 9,413
4. Please define your unit of service
Unit of Service: a course certification awarded; a blood pressure screening pro-
vided; a unit of blood collected; a disaster -stricken individual assisted; a
member of a local military family assisted in bring ham and/or contacting a
fardly member in the armed forces; etc.
S. In what ways are you planning for the needs of your service
population in the next 5 years?
Me Chapter's program committee is engaged in an assessment of comunity needs
thet Red Cross might appropriately meet, End we are improving and expanding our
mandated services where we perceive a need to do so. For example, this year Red
Cross health & safety materials are being utilived in Iowa City schools, and we are
inaugurating a Child Health &Emergency Care course for staffs of children's dayeare
6. Please comment on any other problems or factors relevant
to your agency's programs, funding or service delivery, centers.
Although the Chapter's services have expanded greatly --an increase of 32 per
cent in the past two years --our staff has remained the same: at one full-time
director and one half-time office assistant. An additional half-time assistant
is needed.
235
o? 3,;V
7. List complaints about your services that you are aware of.
Zeck of parking facilities; classroom too hot in summer; problems
with old equipment
S. Do you have a waiting list or have you had to turn people away
for lack of ability to serve them? what measures do you feel
can be taken to resolve this problem?
How many people are currently on your waiting list?
Sixty-two people across five courses.
9. in what way are your agency's services publicized?
Newspapers through coverage of our services in the news, in editorials
written about us, and in various public service announcements.
Radios through interview programs, spot news items, and public service
announcements.
Brochures: distributed at various public functima, and from our office
upon requests for information about Red Cross activities.
Cable TVs announcements about CPR classes.
Newsletter: mailed to selected members of the public, local businesses,
professionals and public institutions.
Speeches: made by the director and volunteer leaders upon request
to various organizations and groups.
236
a.3af
PROGRAM GOALS AND OBJECTIVES
Johnson County Chapter
American Red Cross
HEALTH & SAFETY SERVICES
Goals To promote personal safety and good health for the residents of Johnson County.
Objective A. To provide instruction in First aid and cardiopulmonary resuscitation
techniques to an estimated two thousand people per year.
Tasks: 1. Arrange first aid and CPR classes: contact and schedule instruc-
tore, publicize classes and register class participants.
2. Recruit and train additional volunteer instructors.
i
3. Provide both hygienic and mechanical maintenance for CPR manikins.
4. Provide currant information to volunteer instructors on teaching
techniques and course content.
$. Promote and maintain liaison with other area organizations active
in the health and safety fields.
Resources Needed to Accomplish Program Tasks
Instructional materials: texts, charts, CPR manikins, films, film
projector, video tapes, video playback units and monitors.
Office and classroom space.
Volunteer instructors to teach within, and staff to coordinate, program.
237
a aa�
i
'-1
PROGRAM GOALS AND OBJECTIVES
Johnson County Chapter
American Red Cross
HEALTH & SAFETY SERVICES
Goal: To promote personal safety and good health for the residents of Johnson County.
The following selectively summarizes the preliminary work of
the Chapter's program development committee. Consideration
of these program direction suggestions by the Chapter's exec-
utive committee and board, and then reexamination by the pro-
gram committee before final board approval are still to take
place.
General Actions
1. Focus program/service priorities in those areae identified as
successful and/or where high need is indicated.
2. Develop a record keeping system for utilization of programs
and services offered.
3. Increase program fees to assure quality and cost effectiveness.
4. In offering programs, utilize classroom facilities readily
available and convenient to participants.
5. Expand high demand programs into the broader Johnson County
area.
Specific Programs
and Services
A. Health and Safety Programs
1. First Aid and Safety (adult)
a. Meet with Physical Education and College of Nursing personnel to plan
first aid programs based upon modular first aid course.
b. Begin initial planning for 1985-86 expansion to corporate and farm groups.
c. Recruit from advanced first aid courses volunteers to staff first aid stations.
2. CPR
a. Plan and advertise sessions targeted for high-risk persons and their families.
3. Hypertension
a. Begin plans for program using "The Lowdown On High Blood Pressure" targeted
for high-risk persons identified through blood pressure screening.
238
o?3?If
HEALTH & SAFETY SERVICES
Program Development Committee Suggestions (continued)
B. Health and Safety (youth)
1. South Health & Safety Courses
a. Meet with appropriate staff (health curriculum coordinator & health
services director) to determine need for additional materials and in -
servicing for Iowa City schools. Discuss plans for increasing coopera-
tive program efforts.
2. Childcare/Babysitting Course
a. Plan additional courses after school for students interested in -babysitting.
b. Continue expansion of program to other groups such as Girl Scouts and
Campfire Girls.
3• Child Health & Emergency Care Course
a. Continue to monitor development of this coarse.
b. Consider targeting other groups such as Iowa City grade school teachers
and aides.
C. Swimming and Water Safety Program
a. Discuss expanding the program efforts to focus on emotionally and
physically handicapped people.
b. Prepare to provide new Red Cross lifeguard certification course.
Specific Services
1. First Aid Stations
a. Identify persons with advanced first aid skills to staff the stations,
and prepare an "on-call" list.
2. Elderly Wellness Watch
a. ,Check on status of this service and expand where appropriate.
3. Nutrition Aid
a. Develop program information related to this 'service area and target it
to Crisis Center food -bank participants.
239
PROGRAM GOALS AND OBJECTIPES
Johnson County Chapter
American Red Cross
DISASTER SERVICES
Goals To alleviate the suffering caused by natural or man-made disasters by
providing immediate and long-term assistance to disaster victims ..:•
Objective A. To offer, when personal resources are not available, immediate
assistance of shelter, food, clothing, and needed medicines and
other essentials to disaster victims in Johnson County.
Tasks: 1. To maintain a group of volunteers for disaster assistance work.
2. To acquire and maintain equipment for the safety of disaster
personnel and to support their disaster assistance work.
3. To maintain liaison with county fire departments and the John-
son County Sheriff's Office to ensure prompt notification and
coordination of disaster relief activities.
Objective B. To maintain a program of pre and post disaster education to assist
the residents of Johnson County with disaster self-help.
Tanks 1. To maintain a list of community resources available to victims
of disasters by identifying, contacting and maintaining liaison
with pertinent businesses and agencies in Johnson County.
2. To establish a program utilizing newspapers and television to
encourage programs for pre -disaster preparedness.
SMVICES TO X11TARr FAMILIES
Goals To provide humanitarian assistance, when needed, to nsilitary families and
their members in the armed forces.
Objective A. To provide assistance in reuniting families with members in the armed
forces during times of family crisis, especially medical emergencies.
Tasks 1. Recruit and train one to three people suitable for evening and
weekend Services to Military Families work.
Resources Needed to Accomplish Tasks
Appropriately trained volunteers and staff.
s4mergency communications and emergency feeding equipment.
240
aa-��
UNITED WAY OF JOHNSON COUNTY DIRECTOR: Fandi Youells
AGENCY NAME: Ii St9cesCoro. o
CITY OF IOWA CITY • JOHNSON COUNTY
ADDRESS: 401 South Gilbert St.
HUMAN SERVICE AGENCY BUDGET FORM PHONE: Tai 1-57 owa
FISCAL YEAR 1986 CALENDAR YEAR 985 COMPLETED BY: Hel b5
(Please circle year your agency uses) APPROVED BY BOARD:' L' Atl,L �`
author zed s gnature
COVER PAGE on 11/6_/84
date
Program Sunnary: (Please number programs to correspond to Income + Expense
Detail, i.e., Program 1, 2, 3, etc.)
Provision of legal assistance to low-income residents of a seven -county
area in Iowa.
I
Local Funding Sunmary: CALENDAR
YEARS
PROPOSED 1985
FISCAL FY 84 FY 85 FY 86
City of Iowa Ci
Johnson County $ N/A $ N/A $ 5,000
City of Coralville
1983
1/1/843/31/84
4/1/843/31/85
(4/1/ 3/31/86)
United Way of Johnson County 9,000
1 $ 2,250
1 $ 7,750
1 $15,000
FISCAL FY 84 FY 85 FY 86
City of Iowa Ci
Johnson County $ N/A $ N/A $ 5,000
City of Coralville
1 $ N/A
$ N/A
$ N/A
'Y 86 SUPPLEMENTAL REQUEST: TOTAL
OTHER
COUNTY
UNITED WAY
Director's Salary Adjustment 1
$ N/A
$ N/A
$ N/A
$ N/A
241
� 3 •��
Iowa City Regional Office
AGENCY: Tial Services Corp. of Iona
BUDGET SUMMARY
ACTUAL
LAST YEAR
THIS YEAR
PROJECTED
BUDGETED
NEXT YEAR
1. TOTAL OPERATING BUDGET (Total a + b)
193,329
192,627
241,588
a. Carryover Balance (Cash from 3)
0
s,
b. Income Cash
193,3291
192,627
291,588<'> "<
2. TOTAL EXPENDITURES (Total a + b)
193,329
192,627
241,588
a. Administration
7,932:
6,249 x;
�7,j34s
b. Program Total (List programs below)
1'5,346; Y
185,328
"234.254 Y> '
w.r+w., �Y'1,♦`.
-.s ..r. a..
y
4tri._+�5,r, l< t.
� ke ^'.� iL2�k u).L
;; ly 42�'�yai
{5....sn
"YX�.1y✓.wt ay'i:?y
w7 >•fa wr'^wt..n
: wx.+P At xx,N:a,
v ,. r -#*.tea ..��,
�4 '..d;
Sal'
.1"♦
3. ENDING BALANCE (Subtract 1 - 2)
0
0
0
4. IN-KIND SUPPORT Total from Page 5)
8,876
5,940
5,940
5, NON-CASH ASSETS
Notes and comments:
2a. Managing Attorney -156
Office Manager -108
Secretary -108
Iowa City Regional Office
AGENCY: Legal Services Core. of Iowa
INCOME DETAIL
243
� 3:z�
ACTUAL
THIS YEAR
BUDGETED
ADMIN.
PROGRAM
PROGRAM
LAST YEAP
PROJECTED
NEXT YE
1. Local funding sources(List below)
9,000
9,000
20,000
-
20,000
a. united Play of Johnson County
'9,000
'9,000
15,000.
15,000
b. Johnson coup
55,000
'Z5 000
C.
.17
d.
P3 .
?%•
ylf
e.
Pi ,tin
�'
f .
..VTi Mit
2. State,Federal,Foundations(List)
184,329
183,383
220,306
7,334
212,972
175,394.
71,092.'
206,944
9,3391'
99,610
199,610-
a. Legal Services Corporation
291
.., r
_3C
��'13,362
`
33,362
?x
b. Migrant Legal Action Programs
8,975
d.
3. Contributions/Donations
0
244
0
0
0
4. Special events(List below)
1 282
0
1,282y
a. Hos ice striders Marathon
1282
D
i zez
b.
uv C
C.
of
S. Net sales -services
-
-
6. Net sales -materials
-
-
7. Interest income8.
Other(List below,including misc.)
a.bC.TOTAL
J241,588
INCOME (Show also on page 2,
193,329192,627
7,334
234,254
line lb)
Notes and comments:
3. Designated giving
243
� 3:z�
EXPENDITURE DETAIL
Iowa City Regional Office
AGENCY:
Legal Services Cnr*� of Iowa
244
a'I
ACTUAL
LAST YEAR
THIS YEAR
PROJECTED
BUDGETED
NEXT YEAR ADMIN.
PROGRAM PROGRAM
1. Salaries
1 2
2. Employee benefits & taxes
101,529
103 940
144 690 6 0
138,607
3. Staff development
4. Professional consultation
865
_
20
_
350
_
3
5. Publications/Subscriptions
6. Dues & Memberships
7. Rent
_
-
150 -
150
8.
16,632
16,163
16,863
16,863
Utilities
_
9. Telephone
i 10. Office supplies & postage '
20,481
17,376
17,892 _
17,892
11. Equipment purchase 8 rental
5,968
6,193
6,584 -
6,584
'. Equipment/Office maintenance
4,486
9,112
4,385
5,120
5,120
12 565
13,815 -
13,815
3. Printing & publicity
�
315
4. Local transportation
100 -
100
S. Insurance
3,290
2,813
2,866 -
2,866
6. Other (specify):
389
355
291
291
7. Outside Labor '
538
1,211
1,220
-
8' Liti tion
-
1,220
9 ,
2 774
667
750 -
750
Pecrvi.tnent '
0. Consultant Fees:
264
325
� TOTAL EXPENSES (Show also on
350 -
350
page 2, line 2)
193,329 192,627 241,588 7,334
239,254
Notes and comments:
244
a'I
AGENCY: Legal Services/Iowa
SALARIED POSITIONS
Position Title / Last Name FTE*
Managing Atty / St. Clair 1.0
Managing Atty / Brown 1.0
Staff Atty / Johnson .5
Staff Atty /_Rutledge 1.0
1984: 3mths 1.0, 3 mths 0.0, 6 mths .8
Staff Atty /Cox 1985: 1.0
1984: .6
Staff Atty / Hill (united Way) 1985: 1.0
t 1984 annual salary: 22,588
AST YEAR
ACTUAL
THIS YEAR
PROJECTED
NEXT YEAR
BUDGET
X
CHANGE
21,795
13,809
-
-
3,563*
23,520
+4.13
14 121
14.300
14.300
-
15,713
16,470
17,675
+7.32
18,653
11,910
20,625
6,402
9,201
16,200
RESTRICTED FUNDS (Complete detail,Forms 7 8 8)
Restricted by: Restricted for:
MATCHING GRANTS
Grantor/Matched by:
IN-KIND SUPPORT DETAIL
Services/Volunteers law students
8,876
5,940
5,940
Material Goods
Space, utilities, etc.
Other: (Please specify)
. *Fi
y.une
LU
al Lal�Services Corp./ IA
SALARIED POSITIONS
Position Title / Last
Paralegal / Graham
Office Manager / Abel
_Secretary / Riagan
RPr_Pntinnigt / Rodgers
Name FTE -
1.0
1.0
1.0
1.0
AST YEAR
ACTUAL
14,372
12,464
10,428
7,265
THIS YEAR
PROJECTED
15,810
13,493
10,966
8,418
NEXT YEAR
BUDGET
16,780
14,000
11,553
10,037
Y
CHANGE
+6.14
+3.76
+5.36
+9.23
RESTRICTED FUNDS (Complete detail Forms 7 d 8)
Restricted by: Restricted for:
MATCHING GRANTS
Grantor/Matched by:
IN -KING SUPPORT DETAIL
Services/Volunteers
Material Goods
Space, utilities, etc.
Other: (Please specify)
. "Full-time equivalent: 1.0-Fulltime; .5 -Halftime; etc.
246
a3a�
Iowa City Regional Office
AGENCY: Legal Services tarp. of Iowa
BENEFIT DETAIL
TAXES AND PERSONNEL BENEFITS
(List Rates for Next Year)
TOTAL
ACTUAL
LAST YEAR
THIS YEAR
PROJECTED
BUDGETED
NEXT YEAR
24,747
23,517
27,450
FICA
7.15 % x $143,465
.0230 % x $ 93,600
.0013 % x $112,500
00 % x $ 00
$ 71.59)er mo.: indiv.
052 1.3(ter mo.: family
00 % x $ 00
$ 2.50 per month
x
A x $
7 35
9
10,959
2 10
2,153
Unemployment ComP.
232
251
147
Worker's Comp.
-
-
-
Retirement
14,848
13,325
14 652
Health Ins.
-
-
-
Disabilit Ins.
210
910
940
Life Ins.
Other
—
—
—
If all staff not covered with certain Benefits, please note in Comment Section.
Sick Leave Policy: Maximum Accrual None )bamoe
14.40 days per year for years_ to _
days per year for year,_ to
Vacation Policy: Maximum Accrual 225 hours
20_00 days per year for years 1 [0 5
24_00 days per year for year 6 to 10
Holidays:
19 days per year.
Months of Operation During Year: 12
Hours of Service: 8.30 a.m. — 5:00 p.m.
RANGE OF OTHER
DIRECTOR'S POINTS & RATES STAFF BENEFIT POINTS DIRECTOR'S BENEFIT COSTS
Minimum Maximum Related to Supplemental Request
Health Insurance _ $_/Mon. for Salary Adjustment:
Disability Ins. _ $_,Mon. County $
Life Insurance $_Mon. United Way $
Dental Ins. _ $_JMon. — — Other $
Vacation Days —Days
Holidays _ Days
Sick Leave _ Days
nnruT TnTal
t-
P'j
Conditions of Association
Legal Services Corporation of Iowa
Agency: Iowa City Regional Office
AGENCY Y--- HISTORY
(On this page only, please summarize the history of your agency,
emphasizing Johnson County,' telling of your purpose and goals,
past and current activities and future plans. Please up -date
annually.)
The Iowa City office of the Legal Services Corporation of Iowa has,
in one form or another, been a part of Iowa City's community of services
for several years. The original office, Hawkeye Legal Services Society,
began providing legal help to the local low-income population in the
late sixties, as a delegate agency of HACAP, whose funding came in turn
from the Office of Economic Opportunity. In those days, the Iowa City
office served the poor in Johnson and Jones Counties.
When Congress created the Legal Services Corporation in 1974, the
Iowa City office, then Hawkeye Legal Aid, became a direct grantee. The
office continued serving the Johnson and Jones County indigent.
In 1977 many legal aid offices across Iowa merged into the Legal
Services Corporation of Iowa, which received most of its funding from
the Legal Services Corporation. The Iowa City office joined LSCI,
and became responsible for the legal needs of the poor in a six county
area, which included Johnson County.
The Legal Services Corporation set as its
a funding level that would have permitted legal "minimum access goal"services programs through-
out the country to provide two advocates for every 10,000 financially
eligible people. LSCI was progressing toward that goal for Iowa when
federal budget cuts in 1982 caused the closing of five of its fifteen
offices. During the last two years the 10 remaining offices have re-
drawn their service areas to cover the areas that had been served by
the five closed offices. Presently, the Iowa City Regional Office
serves seven counties: Des Moines, Henry, Johnson, Lee, Louisa, Muscatine
and Washington. According to census figures, 37,747 financially eligible
people live in these counties. At present staffing, 4.9 advocates, the
Iowa City office has a ratio of two advocates per 15,407 poor people.
With the United Way and Johnson County funding requested, the office
would have 5.3 advocates, or two advocates per 14,244 poor people.
248
a3a�
rz
ACCOUNTABILITY QUESTIONAIRE
A. Agency purpose
To provide high quality legal assistance free of charge
to low-income people in civil law cases.
B. Programs & Brief Description The services we provide are not
divided into separate programs. We provide legal advice to low-income
people residing in our service area, including legal representation in
court and before state and federal administrative bodies. We also at-
tempt to involve the private bar in the representation of low income
FeopTell us what referring financially eligible clients to private attorneys*
We need funding too incr ase�our capability to meet the demand in
Johnson County, which we estimate to be over one-third of the total
number of requests for service we receive. t9a would like to increase
our United Way attorney position from 3/5 time to full-time.
D. Management
1. Does each professional staff person have a written job
description. No formal job description, in part since (VI
Yes No X ;he requirements of anadvocate's job are
argely dictated by the administrative
2. Is the agency Director,sand 2 udicial decision-making systems.**
yearly?- The Directcoer's wort as an aec ocate is
Yesevaluated semi-annually. The Director's
X Noperformance as a director is monitored on
E. Finances a� going basis by the Executive Director
in Des Moines, the Litigation Director in
1.
Iowa City, & Board of Directors
Are there fees for an in DM &
Y ofyour services locally.
Yes No X
a) If "yes", under what circumstances
b) Are they flat sliding _ ?
c) Please discuss your agency's fundraising efforts, if applicable
Although we have sought funding from private and public resources in
other counties we serve, United Way has been our only Johnson County
funding source. This year, however, we are also seeking funding from
the county. We also participated in -the Iowa City Striders Hospice
Marathon raising approximately $1200 which we should receive in 1985.
249
*free of charge, and by conducting seminars for attorneys on legal
issues that often arise among low-income people. We also attempt to
educate the low-income community about their legal rights and re-
sponsibilities at speaking engagements in our service area. Finally,
we provide all the above services to low-income migrants within our
service area through a Spanish-speaking attorney working half-time
in our office.
**Annual performance evaluations of each advocate are performed.
250
as.29
M
F. Program/Services
1. How many persons in Johnson County did your agency serve
last year? (Including City of Iowa City)
a) Duplicated count 952
b) Unduplicated count 739
2. How many clients in Iowa City did your agency serve last year?
a) Duplicated count 325
b) Unduplicated count 627
3. How many units of service did your agency provide to Johnson
County residents last year? 952
4. Please define your unit of service
One unit of service is the provision of assistance to one low-
income person in connection with one legal problem. It is difficult
to predict with any degree of accuracy the numbers of discrete
tasks an advocate will perform in a given period of time. The tasks
an advocate will, perform are determined by the nature of the problems-,
5. In what ways are you planning for the needs of your service -1
population in the next 5 years? '
First, we are planning to seek an even more extensive volunteer
effort from an already cooperative local bar membership. second,
we are striving to upgrade and diversify our legal education
capabilities, in part through the development of additional
written informational materials regarding poverty law issues.**
6. Please comment on any other problems or factors relevant
to your agency's programs, funding or service delivery.
It is difficult to frame our problems in any terms other than lack
of advocates. lie seem to be well-known among other service pro-
viders, judging from the volume of referrals we receive, and as
a general matter we are able to work with other agencies
cooperatively in resolving problems. Our primary problem is simply
having too few advocates to handle the legal needs of everyone
who contacts us with a legitimate request for help.
251
a 3a�
*that come through the door. The amount of time spent on each
problem could vary from 10 minutes of advice to days of ectvnt.
7. List complaints about your services that you are aware of..
The major criticism is bated on our rejection of cases. As indicated
by the information above, we are thinly -staffed, and so the rejection
of clients with a genuine need for help becomes inevitable.
S. Do you have a waiting list or have you had to turn people away
for lack of ability to serve them? What measures do you fe 1
can be taken to resolve this problem? We have no waiting gist.
We are attempting to deal with the problem of understaffing in a few*
How many people are currently on your waiting list?
N/A
9. In what way are your agency's services publicized?
First, we have been providing legal help in Johnson County for so long
that most other service providers are well -aware of our existence,
and we receive many referrals from those other providers. second,
we engage in systematic outreach efforts in the form of community
legal education presentations, which inform potential clients and
service providers about the law and about the availability of our
services. Third, we distribute occasional press releases concerning
legal services activities, and receive media coverage calculated to
inform the public of the nature of our services.
*different ways. We are involving more local attorneys in the provision
of services through the Volunteer Lawyers Project. We also attempt
to allocate our resources so that, to the extent possible, those
people with the most pressing legal needs do get the complete attention
of an advocate. Finally, we devote some time to informing our client
community of their rights'and duties under the law, so that they can
prevent legal difficulties by conducting their affairs accordingly.
253
a3.��
AGENCY GOALS FOR1
Agency Name: Le2a1 Services Corporation of Iowa Year: 1985
Iowa C— yty R onal Office —
Name of Program: Legal Services for the Poor in Johnson County
LEGAL SERVICES FOR THE POOR IN JOHNSON COUNTY
Goal: To ensure that the low-income people of Johnson County.
have access to quality legal help, free of charge.
Objective A: To provide legal assistance for low-income
people who are victims of domestic abuse.
Tasks: 1. Work with the Domestic Violence Project
to secure legal remedies for abuse victims,
including domestic abuse protective orders
in court.
2. Work with the Domestic Violence Project to
develop a 2LO se domestic abuse injunction
kit.
Objective.B: To -provide legal assistance for low-income
people with public benefits problems.
Tasks: Assist people with the following types of problems:
I. Improper denial or reduction in the following
benefits:
- Aid for dependent children (ADC);
- Food stamps;
- Title XIX (Medicaid);
- W.I.C.; and
- State papers, the medically needy program,
and Hill -Burton benefits (hospital medical
care).
2. Improper denial of initial applications or
cessations (termination of current benefits)
regarding disability benefits.
- Supplemental Security Income (SSI; and
Social Security Disability Insurance.
Objective C: To provide legal assistance for low-income people
with housing problems.
Tasks: Assist clients with' the following:
254
1. Violations of landlord/tenant law:
- lock -outs;
- seizure of property;
- evictions; and
- utility shut -offs.
2. Housing discrimination;
3. Illegal standards/procedures in federal
housing programs.
Objective D: To provide legal assistance for low-income people
with consumer law problems.
Tasks: Assist clients with the following types of
problems:
1. Illegal garnishment of a person's exempt
property;
2. Repossession of unlawfully detained personal
property;
3. Unlawful debt collection practices; and
4. Improper utility shut -offs.
Objective E: To provide legal assistance for low-income people
with employment law problems. (_'
Tasks: Assist clients with the following types of
problems:
1. Improper denial of unemployment compensation
benefits or improper cessation of the same; and
2. Job discrimination.
Objective F: To provide legal assistance for low-income people
with institutional problems.
Tasks: Assist clients with the following types of
problems:
1. Unlawful procedures involving involuntary
transfers of patients who reside in nursing
homes;
2. Unlawful denial of residents' rights in
nursing homes; and
3. Disputes a client may have with his or her
guardian or conservator.
255
�3��
FA
Goal: To provide opportunities for low-income people in
Johnson County to learn about their legal rights and
remedies.
Objective A: To educate low-income people regarding their
rights so that they may become effective
advocates for themselves.
Tasks: 1. Publish in conjunction with the Senior
Center a monthly article in the Post on
a topic of concern to senior citizens;
teach a monthly class at the Senior Center
on the topic of that month's article.
2. Hold about six legal education presentations
on topics of particular interest to the poor.
3. Provide written materials explaining the
law to the local low-income population,
through consultation with individual clients
and at legal education presentations to groups.
4. Inform other service providers of the written
materials available through Legal Services,
to ensure wide distribution of such materials
to the local poor population.
Goal: To continue the efforts to enlist the assistance of the
private bar.
Objective A: To devote a substantial amount of time to the
Volunteer Lawyers Project.
Tasks: 1. Attempt to recruit additional attorneys to
sign up for the Project.
2. Conduct continuing legal education classes
on poverty law for attorneys.
3. Meet with the Johnson County Bar to explore
possibility of starting a referral process
for accepting reduced fee cases.
Goal: To promote information exchange and assistance with other
agencies.
Objective A: To coordinate with other'agencies providing
services to the low-income population in order
to maximize information -sharing and mutual
referrals.
Tasks: 1. Conduct eight to ten brown bag lunches with a
cJuest speaker from other agencies.
256
2. Provide support, training., and/or information
to other other service providers, as needed.
3. Meet with the Domestic Violence Project
Director to develop a referral system for
domestic abuse cases.
Resources Needed to Accomplish Program Tasks
1. One full-time attorney.
2. Miscellaneous supplies for legal work, community education
and outreach.
3. Travel expenses.
4. Professional liability insurance.
Cost of Needed Resources
20,000 (15,000 from United Way and 5,000 from Johnson County)
F`! 1985
257
a3IRI1
UNITED NAY OF JOHNSON COUNTY
CITY OF IOWA CITY • JOHNSON COUNTY
gHUMAN SERVICE AGENCY BUDGET FORM
XXXXXXXXXXXXXX
FISC¢��1j6A_.L,,Y�}R.�9�R YEAR 1985
�e�aryou
ArAagency uses)
DIRECTOR: o,.. movirov
AGENCY WE: Mayor's Youth Employment
ADDRESS: 9 S. Linn St.
PHONE: 337-3020/337-8636
COMPLETED BY: Peg McElroy
APPROVED BY BOARD:
4thZorlze s nature
on 11/7/84 Joan Jehl
COVER PAGE date Treasurer
Program Summary: (Please number programs to correspond to Income + Expense
Detail, i.e., Program 1, 2, 3, etc.)
1, Iowa Youth Corps. In -School Compuuent: An, academic work
ex rien prugrum
for disadvantaged youth ages 14-19.5. You
gain work experience by
placemen[ in the public and private, non-profit sectors and private sector
working 8-20 hours weekly. MYEP provides partial or full funding fthe
t
youth, career and vocational counseling, advocacy and follow-up an their
work performance.
2. Iowa Youth Corps. Summer Component: A summer program for youth ages
15-18. Youthparticipate in an 8 week program designed to combine
.conservation education with the opportunity to gain work experience. Youth
are paid for 30 hours of work and participate in 10 hours of conservation
education (unpaid) weekly.
Local Funding Summary:
City of Iowa City
Johnson County
City of Coralviile
FY 86 SUPPLEMENTAL REQUEST:
Director's Salary Adjustment
CALENDAR
FY 84 FY 85
25,000
2,000
1,600
TOTAL OTHER
$ 2,856 $ 2,399
$ 29,076 I $29,000
$ 2,200 1 $ 3,144
i 1,750 I $ 1,750
COUNTY UNITE
$ 124 $ 333
258 '� 3.)k
a
1
1
1
1
1
1
1
1
1
1
1
AGENCY: Mayor's Youth Employment
INCOME DETAIL.
ACTUAL
THIS YEA!
BUDGETED
ADMIN.
PROGRAM
PROGRAM
LAST YEA
1 LROJECTE1
NEXT YE1. P4
1
2
Local funding sources(List below:
$70,947
$54,38f
542,651
$8.776
524 832
59 043
a. CDBG'V3
134,300
. ... .....
1
, 1
M,
b. Citv of Coralville
75C
4' 1%�8 0 0' ,
378'
C. Citv
of Iowa Citv
EXPENDITURE DETAIL
1. Salaries
2. Employee benefits & taxes
3. Staff development
4. Professional consultation
S. Publications/Subscriptions
6. Iowa Youth Corps. Camp
7. Rent
8. Utilities
9. Telephone
0. Office supplies & postage
11. *Equipment purchase & rental
AGENCY: Mayor's Youth Employment Program
ACTUAL I THIS YEAR I BUDGETED I
AST YEAR PROJECTED NEXT YEAR ADMIN. PROGRAM
1
;78,603 $50.448 1 551 731 A n
ia 11
6J
1,216 1 800
1
53 1 25
5,87
L3.
Printing & publicity
716
400
l4.
Local transportation
400
80
240
607
600
600
150
300
.5.
Insurance
638
1,050
1,050
'
S0
500
6.
Other (specify): Private
7,
*MYEP/IL
Audit
910
B.
Recreational: Awards
84
17
60
07
9**Work Study
746
1•
Program SuppF
761
400
400
TOTAL EXPENSES (Show also an
50
page Mine 2)$99.692
$87,441
$76,901 $12,59537'-763
26
Notes and comments:
*Computer
equipment $400
Iowa
Youth Corps. tools
$400
#°Work
we no
study has been separated
longer work with
from
salaries
as
work study
students.
261
2
150
500
a ) -;'-P
BENEFIT DETAIL
TAXES AND PERSONNEL BENEFITS
(List Rates for Next Year)
'I CA
7.0 % x
215 % x
$ 51,733
$ 24.709
Jnemployment Come.
7
Horker's Comp.
$5 2.5
100 6 :ageper s5
51,733
661
1,155
5.75% x
$ 20,089
Retirement
$ 91 per mo.:l indiv.
310
Health Ins.
a per mo.:
$ 26
$ 5
family
per mon
per month
Disabilit Ins.
Life Ins.
nthnr Parking
6 % x
per mons
AGENCY:Mavor's Youth Employment
ACTUAL
LAST YEAR
57,955
FY 84
S5,801
THIS YEAR
PROJECTED
$7,304
$3 532
BUDGETED
NEXT YEAR
$7,535
VY sr,
$3,621
ReimbursabLdl
7
969
1,033
1,081
661
1,155
474
852
1,092
h
310
310
52
56
72
72
If all staff not covered with certain Benefits, please note in Comment Section.
Sick Leave Policy: Maximum Accrual 1,44&' urs
12.5 days per year for years 0 Lo term
_ days per year for year— to
Vacation Policy: Maximum Accrual 192 hours
12.5 days per year for years0 to ttL
days per year for year _ to _
263
a3aP
Holidays: 10 Holidays
1 Personal Day
i
I1 days per year.
Months of Operation During Year: Sept–July
i
Hours of Service: 8.30-4:30 M–F
RANGE OF OTHER
DIRECTOR'S POINTS & RATES STAFF BENEFIT POINTS DIRECTOR'S BENEFIT COSTS
M n mum Maximum Related to Supplemental Request
Health Insurance 12 $ 59 Mon. for Salary Adjustment:
Disability Ins. 1 3 $ 26
County $ 194_
nIns.*c Incl /S Mon.
United Way $ X99
DentalLife
$ Mon.
T2-517.5 Days Other x.799
Vacation Days
Holidays LJ— 11— Days
Sick Leave 12.512_5 Days 2
Parking - __ 3
POINTTOTAL 5D (JL.^ded)
v
263
a3aP
OPTIONAL BUDGET FORM:
(Indicate N/A
AGENCY: if applicable)
DETAIL OF RESTRICTED FUNDS
(Source Restricted Only --Exclude Board Restricted)
A. Name of Restricted Fund Iowa Youth Corps. In—School Compon n /Sommer Program
1. Restricted by: Office for Planning and Programming
2. Source of fund: State of Iowa
3. Purpose for which restricted: As stated by grant categories
4. Are investment earnings available for current unrestricted expenses?
Yes 7LNo If Yes, what amount: Reimbursable Grant
5. Date when restriction became effective: 9/1/84 and 6/1/85
j6. Date when restriction expires: 5/31/85 and 9/15/85
I 7. Current balance of this fund: $12,420 (In—School) —0— (Summer)
B. Name of Restricted Fund
1. Restricted by:
I
2. Source of fund:
I
3. Purpose for which restricted:
4. Are investment earnings available for current unrestricted expenses?
Yes No If Yes, what amount:
5. Date when restriction became effective:
6. Date when restriction expires:
7. Current balance of this fund:
l C. Name of Restricted Fund
1. Restricted by:
i
2. Source of fund:
3. Purpose for which restricted:
4. Are investment earnings available for current unrestricted expenses?
Yes No If Yes, what amount:
S. Date when restriction became effective:
6. Date when restriction expires:
7. Current balance of this fund:
264
a3��
Conditions of Association
Agency, Mayor's Youth Employment Program
AGENCY HISTORY
(On this Page Only, Plsasa summarize the history of your agency,
sepMslel all Johnson County, telling of your purpose and goals,
put and current activities and future plans. Piave up -data
annually.)
Since 1968, Mayor's Youth Eeplofeent Program has provided subsidized
employment for disadvantaged youth of lava Cly and the surrounding
Lasa.. Iliad In Johnson County. Young people between the ages of 14 - 19.5.
who neat the eligibility guidelines, gain supervised work experience
designed toe 0:% them in completing [heir secondary education and prepare
for self-•ufflclen cy a• adults.
Youth ere referred to the program by parents, guardians, friends,
school counselor• end teachers, the Department of Social Service., Job
Service of love, Grant Wood AEA and several youth serving agencies.
Youth who are from families whose gross Income Is equal to or under the
Office for Management and Budget poverty guidelines (family of 4 for
FY 1985 is $10,100 Annual tneo.e), or who are recipient. of Aid to Families
of Dependent Children, qualify for the program. In addition, youth who
have bean determined as disadvantaged for some other reason such as fully
disruption, In foster care, learning disabilities, physical, mental, section -
.1 or behavior I handicaps, potential school vlthd revel, or judged e•
delinquent, •ay be c.n.ld,red.
Following an Interview with MYEP std f, an epPrnpr'ate vorkd to la
detenlned based an career Roe A.
daily :ch eeu tae, Ana tr ens par sail an
Capabilities. VorNsit< <upervl.... Interview potential student employ a es
sign a work trelnl ng agreement and youth are placed for the school year.
Supervisor, camp) e to .vel nation• every 2 - 0 ..nth• ad MYEP staff .eel
regularly Ath youth end I.P.-lssr throughout the academic year.
In January of 1984, MYEP expended Its programming to Include
plaCe.ent of youth In the private Sector for on the Job training.
MYEP reimburses the private employer for 502 of the payroll casts Incurred
during the test Ales I'erlod (generally the first 100 - 700 hours of e.ploy-
.ent). If the student Is successful during the trelnbig pe r lad, ./he
Is transitioned to coeq,elltive emplupent. A longer Period of training
as, be negmtlaleI if tilt <aployer and MYEP •call pere.i,e It I. nee e ss e r..
710. program, -Lich has the sane qualifying criteria as the In-Achnnl
cum pnnart, Pravtdo. expanded career exploration for youth at less con
tben total vane lad huldy, therefore, more young people can be served.
In edditi.o. HIhP dl rex tot -0441 closely In placing youth through JTPA
an try out e.I,)"me"' aid 0" In the Pr'vete lector. in
'hi• case MYEP
Incurs n0 eapen.t either then the dlrertn4's tl.e In Jnb.11e Aewelnymem
.std tallow -say.
MR
In .....r of 1981, MYEP expanded Its progrumdng to Include the
lows Youth Corps. Con Serwulon Pc oJart. Youth, ages 15 - 18. are randomly
•elected by OAe Stn a of lone to work 10 hours verkly at minimum wage and
receive 10 hour of Looser!A it.. ed.csci.. (unpeld) for semen weeks.
Young people end their .or Nslte supervisors here Particlp.ted In work
proJecl• for the City of love City, The Iove Ciy Coasue l[F Sdmol District
end the Un l we ratty of Iove Fl old Campus. Ia additia-. South readied the
Stale Fairground. for the Dea Mo l ...State Fair In 1981 and conatrucled
nature troll. et Camp Dodge In Madrid, lase. An err dllenl program that
that eccoapllsh , needed c..mmrvealon vorN on pub'lc land a, provide.
galnful--Ployment far 15 - IS Icer mid female. anA melee from all social,
economic, ethnic end racial backgrounds and devel mpg en underte Ading end _
vpPreclslion. In participating youth, of love's mlurwl onrlronme nl end
he
rf to Age.
MYEP trlva• to prepare young people for the "world of work" by
Affording them the opportunity to leer. the basic. Including Intervle.ing
t.chnlques, timeliness, good grooming habits, work quality, honer y,
c ourtecuuese„ effective lntelsction with supervisor. and co-workers
end development of goad work references. Ultimately, the prograw
prepares disadvantaged youth far transition II publlcly funded Pamplona
to cowtitive-ployment. Without such •.. 'stance, significant barriers
to future saploy sent could ..let.
ACCOUNTABILITY QUESTIONAIRE
A. Agency Purpose
To provide disadvantaged youth with supervised work experience,
educational services and other opportunities designed to assist
them in completing their secondary education and becoming self-
sufficient adults.
B. Programs 6 Brief Description
1. In -School Component: An academic school year program for disadvantaged
youth ages 14-19.5. Youth gain work experience by placement in the
public and private, non-profit sectors and private sector.
2. Summer Component: Youth ages 15-18 participate in a 8 week, 40 hour
C. Tell us what you need funding for. work/earn/learn program.
Funding is used for match of funds provided by the State of Iowa for
subsidized youth employment and expenses related to educating, counsel-
ing, and follow-up of young people placed on the program. Funds are
also used to provide match for youth wages in the private sector.
D. Management
1. Does each professional staff person have a written job
description?
Yes X No
2. Is the agency Director's performance evaluated at least
yearly?
Yes x No
E. Finances
1. Are there fees for any of your services
Yes No X
a) If 'yes', under what circumstances
b) Are they flat sliding ?
c) Please discuss your agency's fundraising efforts, if applicable
(Approved by United Way - Iowa City Striders Hospice Marathon)
Seeking individuals to pledge funds for runners/walkers
in the annual event.
266
a3�f
F. Program/Services
1. How many persons in Johnson County did your agency serve
last year? (Including City of Iowa City)
a) Duplicated count 419
b) Unduplicated count 179
Outside City and Coralville
limits: 10
2. How many clients in Iowa City did your agency serve last year?
a) Duplicated count 380 City of Coralville
unduplicated: 9
b) Unduplicated count 160
3. How many units of service did your agency provide to Johnson
County residents last year? 11.780
4. Please define your unit of service
1 -new contact, 1 -youth employed, 1-1 hour of counseling, 1=1 hour
of career counseling 1= 1 youth referred, 1=1 workshop attended
1-1 vocational class taught, 1-1 20 minute interview conducted with
youth. 1-1 hour of job training, 1-1 hour of learning experience.
S. In what ways are you planning for the needs of your service
population in the next 5 years?
Placement in the -private sector in addition to public/private non-
profit sectors; inclusion of a summer program; coalition formed
of other youth serving employment people to expand placement
capabilities; use of tax incentive programs designed to create
emplgy@e>9felboi op 't WntVtyherroprr?jBig�t�iefgaeapim:Mfdvant
to your agency's programs, funding or service delivery.
MYEP is interested in continuing to pursue the concept of combined
facilities with other youth serving or'human service agencies in
the area. In order to keep administrative costs down it is imperative
that we are located in a building with shared maintenance costs and
little or no rent. We currently share a clerical support person
with another private employer and find that it works rather
well most of the time. The director is greatful that the number
of programs operated have decreased her administrative time so that
she can work more closely with teenagers in Johnson County.
She also feels that she needs more experience in counseling with
youth and plans to increase her expertise in this area.
267
7. List complaints about your services that you are aware of.
Inability to place all youth requesting our services. Youth
request additional hours during the in—school component (more
than 10 per week). Our office is difficult to find because
we share space in a building on S. Linn St. that does not have
$.s'98 985 AS179ta waiting list or have you had to turn people away
for lack of ability to serve them? what measures do you feel
can be taken to resolve this problem? yes throw h coa ion f
youth serving employment providers we are in6reasin� tfie num oYo youth
How many people are currently on your waiting list? served.
November 8, 1984: 14
9. In what way are your agency's services publicized?
Brochures, information up—dates for school counselors, Grant Wood
AEA work experience instructors, school teachers, administrators
human service and other youth serving agencies, are utilized.
Periodic press releases and requests for coverage from local and
county newspapers have been excellent. Posters are used.
Development of a documentary shown on the community access channel
has increased our exposure. We are listed in the blue pages, the
yellow pages and the business section of the telephone book.
Job Service of Iowa regularly posts information concerning our
program.
268
a3��
PERFORMANCE APPRAISAL SYSTEM 81-245D
ANNUAL GOAL SETTING FORM
BASIC GOALS for Mayor's Youth Employment Program Period covered July - June 1985
GOAL OBJECTIVE METHOD OF MEASUREMENT
. Enter revisions here if needed during r.
.Key verbs from Job description Specific performance factors Tasks, s.tandards of achievemept
.Tied to overall dept./library goals What to achieve in tangible terms, checkpoint's/
.Emphasis points for coming year Match to goal number deadlines
(specific to the person) Letter if more than 1 to a goal
.Number in priority order
1. CcrdWW lob devdoptent for scroll", with PA1Lc ud la, Davalcps All wotksltal for yu,th.
psectors,ul aactoof Jduu0nmty. I10. Awvievs And evalwtw aPpraprlaLaceas of wo:kslts and
IAI• odstig Iwkaltei con for oonclrugd L VOlvesr_ -h
lockalta srpsrvlser as A quality work q"I— for wollw.
Parr IAdyl•
Ice
2. IleWt, certify eligible. Placa Ard follow-up m youth IC. Assists wockalta 11wsVIeor In PIaVldlrg an srcallent work
ca
o
'a' IUs wakaltaa cortsutW for iMclvsasot In {so9rw
wlrallr. egsrlurw for swallw.
goLgl.
otas In Jol"Arty Ice
Ward of dltactora seek mltvual
IA. nacnats Potantlal scuollwa aW 14-19 1/I (Sun.Ar IS -101.1
IAI. With
I. PWIndlvldul CORMMUg saeslms W sake approfet,ta ID. contacts afpr pow Ara soployera or agccI. to daterelos
rs, workslts, Ion-glingl.
rrlertals for erwclloss.
eligibility.
bysLp W A�Lrlatac avabutlm of IaYslts rd syparvlaa
i . lC. Intervieva prospective youth wolless.
/. Adtinlatar ovaluatlow of wollr to the pm rwa. In with carr goals that assts
701.
w1,t11 wW les Lr4pu2 lanvaelly/myl.
ID. Ppacs wcekslts aligned
1
ld. OOsarve alts, u{IecvLaw eflactivaroaa Ibl-anu+slly -
tranaportaim And srdekaLg dmunds.
S. OeNlcp Ard org.W re asuc tiorsl, cuitu,,i ud recaAtloml 2e Contacts supuvlenr/anallw to detualne If
smtha Aftw wallas is P1.001 1100-
wockalts
sctivUlw for scacllaw. rAJectiws are balm mt.
ICI. Provide stats of Iowa N1c1 W bb se stfactivs n{+rwlsor !u
yeml pmp10 at beg Luling of pralrw 110-edimlt Septusbar•oac,
6. F"llimita the meaolty with the pnlran W hudls puhlic
1A. Piers "Joie Club" class wlbl eplp]u1.Ce.
elaeert MO.
nlstione with Adatlrq Agrcies.
LI. Plw coo salLg aaaslm Il ul A[W Inc/wrkslts Aycrvlsor
IC1. sod mthly maletw to wackstte supatvlset Ancorv:b.
dssn swry.
7. Awuw e o
K"ActivltW and .wants Irorthlyl.
ragnrlblllty, for addnlstrative W tlrwrclal
j
ICI. Wb parLadlc volts, tsloplors calls, W. ts dlscaa
setivlcY of the pwoiru.
l.]rakata lathe retards. evalWtlw.
Q.
ec relationship ud WwOuverass Ice-goingl
mplay. /empbyeA
0. Asst Ard V. Crt1CJ Periodic visits W worksite.
T Amitat lab ps[loreuns Of other MIP staff,
7A1. Cntsct, aOA verbal prardltstlma to Iw City 03aan1l
w`. -b,Icts Kitten wLLWtlas.
practlw students W yak study sttdants.
scJool District ud Jotuwal 0 ty edmis cowualoru
9. SA. dwlops all soethly workshops for arwollsw,
adeln WAtOn, rasura rm twdsrs, m. teachers with corm.
Menge psogrm 000crdwg to stanWrds wt forth M atsts o!
'a0• avulops all mvwvatim Activities for 11C enrollees.
ln[orswtlan m psolrw (tall And spingl.
Iw - office for Plar ang, and Pradrerairg, oeparbwlt of labor,
SC. Davelops Jds Mt, clear !or wallow.
W. Contact WoodM work asxwlth laorwsl
City of 1w City And All War funding bodies,
awrentrl��
soci�a�nAnd tlW
6A. ILrdles All PSA's mgardLg prolan.
10. 9Ao mphnsils Arld f MY@ ba N, Cloy
prograa (fall end sprLnll.
bran service eacvlce sysclw IrclW lrq OapArbent I
Citrd#
rv:y Ioatstlatica
aC Iva City, Jahuon mnCy Omrd odelaoas, City of 60. AtteWs all Agerr.Y Director"swtlrgs
SrRav y 6C. Gives p.blic plertatlms dcec,lblrq vW
aW=Y pu7a
gel. QntsR
social Servlowith "mt lsformstlm m p"WAs (fall o•
es
mrAlvllle, lou City 1]neelty, School District, 0malttw m
acaivitlw.
spring).
CserWCy deeds, Udtod wsY, stets Of Iowa a4- otter, rsv fudlrg
6D. participates Inplanningplaing in Iva Clty.Idwm Osnty related
IAI. Dltp and sen) PSA's ts LLL Ares nrmpprs ab fade
[files.
t to hvs n service agwcles.I
6L. PLyns
regarding availability of prolua It'll and apLgl•
t�• � Il. Soak and dmLcp nw eewosa for fu dL 9, mintaln anent
15 year Amlaermry.
IDI. Swd valve, of IKasaUm to deslrnAted arIploysr/ria.
Wj lading sauces.
I I
orratlan (day of Intervll.
rag,eetirg eerdfleiatlm ILLw
Y
PERFORMANCE APPRAISAL SYSTEM 81-2450
ANNUAL GOAL SETTING FORM
BASIC GOALS for Mayor's Youth Employment Program Period covered July - June 1985
GOAL
. Enter revisions here if needed during
.Key verbs from Job description
.Tied to overall dept./library goals
.Emphasis points for coming year
(specific to the person)
OBJECTIVE
.Specific performance factors
.What to achieve
.Match to goal number
.Letter if more than 1 to a goal
METHOD OF MEASUREMENT
Tasks, standards of achievement
In tangible terms, checkpoints/
deadlines
• 70. 0drdds Intatvlww, with prcapactbve r:kalta 11 wank after
7A. hepass all time records, drek rgasts, purdlar lntav1w/a11gIb1LLty q[tlf catlool. (pct
13. Wlntaln ofllos egdparet, rterlals ad supplies orad by [opl0ItLo,. M. IkK wM stulont ard.w rkelta wpetvlsor. ' •'J 1
myor'a Youth. 70. CMaltps 1rrl7ot, sutolts to local furling sources for fudlrg 7o1. Telgcar etployer to detetalm pLa t affo,,L r s (1
11. IYat with bard of Qaedors to dlxvae yprwal, twlw aM cbeatvas amid terllet. wad after plaamntl.
agrry activltles 7C. Prepares llm lal stataamta for bond ad ladhg bodies. 707, 0:eeou with atalent aruellso affactlw pla® t honMly
ad solicit reo>amdatloos. M. Hadlme nlaWrsont rngasts fry fu-UgJmlr.
avkshp).
72. {Igocts reaults of weal fhrnclal adlt. 701. Contact sdml coaualor aM parent/guardian for
7P. lWalles haurarsas pout!" foc awrye{ptprlatrreae of plaoumet Ibelon/after plaw,untl.
V
0
all. Mvlop Jab descriptions far 10W staff, ill. All Yash attaN Jda chb class to lean Job saws Lng W
Ba. Warta ram, staff to pryrr.
k
Be. waluates staff perforouo. atpirg still (ethedtled Lnmdlately alter Intavlw - 7
Gys/71oun oath day).
9A. Cbomvr rapletloa of all fudhg lodlas ad ognrbwt of
]BI. Olaaa myolM rooamlty for matwllrcy for atdunta
Wtrar. uuuem.f.1 at uctAslta, adool ar Imo or IrvMg paaoul
90. Negotiation contracts with fadbg baflsa. pobler (onyolrgl.
9C. IbMles repots tegdnd b/ agonies. 1117. Itaduct amthl
y vx Wnp>. for all aludrrts (last 7lsrrrby of
10A. IWa1les all statistics {programs participants.
for I hourl.rtlelpants. � -
100. Pnertva statistical reports for ladhg bones aM 1—rd of cal. , �...'I
apMr avkaln opecvleor I wok alter Placement.
dlractacs.
N1. Paiodlc visit 1 aonM alter pla t.
IIA. IWdles wadi fame Irogrr [adlry sourorl melntalru
eeletirg ooacr. ICI. written evaluation 1 aontha altar plaoment. Final
17A. Wjotletes Wass for offloa, avalustlon IIMY for hr.dmll.
Iia. Purdurs ad salntalra raeuaaary offim' qulpnent,
IQ. wtrl[[m avaluatlon 1 woks after sunme plan.snt. Aral
fumltun, tmla for time lar Youth Cups, effloe ad ntlrr malwtlon at ed of prolrar lJuly forluseor pro7tenl.
sgplles. kl. Mrltten evaluatlma aunt to atukelte W patent/WardW
Ile, Mrinthhu hwartory of equlplaot ad agpllas. (after alb waluatlol is osal¢tod).
I
IIA. Moue tequUrly with hoa[d of dl[artma to •{pdr th- Of
Ingrm.
110, moults with board wraiwa for major dclalaa ad dwgr
for a•/nry.
11C. &tabllatrs coswltter of the l W.
BASIC GOALS for Mayor's Youth Employment
PERFORMANCE APPRAISAL SYSTEM
ANNUAL GOAL SETTING FORM
Program Period
81-245D
covered July - June 1985
GOAL
OBJECTIVE
METHOD OF MEASUREMENT
Enter revisions here if needed during
r.
.
.Key verbs from Job description
Specific performance factors
Tasks, standards of achievement
.Tied to overall dept./library goals
What to achieve
in tangible terms, checkpoints/
.Emphasis points for coming year
Match to goal number
deadlines
(specific to the person)
Letter if more than 1 to a goal
.Number in priority order
W. Notlm to stldm¢s of amthly topic 12 ta.PA before
Ifamday each amUtl.
561. Ml Yiratle of W.M tlm activlLLas Irassntad to
students lot roally IYC Night in Myl.
SCI. evuvlev of lois club classes hold tat aUdent lntarvleal.
5C7. 1 wwak of lob srrdt oridlctad follwlrq trek of Ida club
N
�
clacw.
V
N
W. KA's at meat of in-edml IfLLll ad swrocr (f'ebruarYl.
681. Iinthly (Id MadaY ad T sad y 17-1 P.s.).
W. Plan bolaf treawdatim of ayweica putde rd {rWraoa
49.11 wUnv-).
W. Sd dta Um ramds by mm (W-vtmk1YJ to MY f"
proeesaltg. Payroll aleck. wlld by 7 P.s. (bl-eweklyl.
7A7. Omdt regwta ad pwdtase rvquLltlorm adNttd by
Mal 16th of oath =th for pryaont to Wdors m Ur 16th ua
7Id.-
781. fidget (retard Ifalll.
.,
787. W).t appro by bra IfLLI).
M. Bullet addttd to fudlrq bodies ([Nauss r).
7
7h6. N alta of lwditq prmms ramlved (April).
785. Whet nWaad aid retortd b toard IAlrll-.ltarl.
786. haslet In form (Imml• '
707. lvgot wvlatad tquartarlyl-
7C1. "Udy fhmaaal reports fro. MIC roomwd 15th of annb
ad comolldatd in w retort. Raportd to 1—rd W fmdu.)
Isdlea at [Hard amUtn WM I e tfml-
W. nnuwnt wpaditwvs W {%Vlore rtPorb fir 014 0891 of
w
PERFORMANCE AP. IISAL SYSTEM RI_py
ANNUAL GOAL SETTING FORM
BASIC GOALS for Mayor's Youth rmnloyment Prngram
GOAL
. Enter revisions here if needed during
.Key verbs from Job description
.Tied to overall dept./library goals
.Emphasis points for coming year
(specific to the person)
OBJECTIVE
Period covered July - June 1985
.Specific performance factors
.What to achieve
.Hatch to goal number
.Letter if more than 1 to a goal
METHOD OF MEASUREMENT
Tasks, standards of achievement
in tangible terms, checkpoints%
deadlines
707. ltathly 11wnL1 [emcee sent W all other fudwg bxdies
fallaltg AgettvU Of hortd Of dlrwtM i vety 7 eontNl.
(y
711. SSW fnlcsertion fpr Adult tg fDIC Aoao " yeed `!..
o tract dates lmyalrgl.
7@. itgret Audit to hood of dirwtan IJurr), tap (Jur) Ad
othu furdlrg belle 1July).
'
0A1. Joh dmsarfptlar dnalOW srd reviewed (an-90frg1.
N
N
d01. orlentdlm for staff (onyolrg).
dCl. Weluetiae inducted 16 waeis After Ntingl. lag tart!
staff MIUAUau inducted (6 od1u, 1 yeal.
9A1, pas cent to Actml lard for 0e6rrt1dnt of Irhor (dry N
Intervlr with student few Ledists pl O t ad 7 week After
plAoernt it, students perticiptbg In lobe clubl.
W. owdltlor of essaclallon minad (sarrllyl.
r
901. OntrActs studied ird revieeedl WiC IJur), tidied
(Aprlll, OPP ISOptartrre April), ®0 ISOptabar. April).
10A1. StAtistio moordd In files Imr701ng).
1001 StAtistio sant tO 001C Igurtarlyl.
1007 Statistics sent to OPP (JJY, oat ferl.
10117 Statistics not to am Isemtidy M 15th). I
.1001 St usucs not to ourr fudbg hodlss IstmAlly).
f.
�I
11A1. "t hid Ilan Savlcs fbordWtor to dlsan fudlrt7
Aswan IWrmWly).
IIA7. Omtaet OPP for err, reA0lrCn luwgully).'
1IIA1, Orrull with otlrr youth asrvlrg sgeroln tegitdirg IWe
for Youth eglofeant IAaeully).
PERFORMANCE APPRAISAL SYSTEM
ANNUAL GOAL SETTING FORM
BASIC GOALS for Mayor s Youth Employment Program Period covered July - June 1985
B1-2450
GOAL OBJECTIVE METHOD OF MEASUREMENT
. Enter revisions here if needed during r.
.Key verbs from job description Specific performance factors Tasks, standards of achievement
.Tied to overall dept./library goals What to achieve in tangible terms, checkpoints/
.Emphasis points for coming year Match to goal number deadlines
(specific to the person) ,Letter if more than 1 to a goal
.Number in priority order
N
tVil
11A1, C=ult fadatlm Wkclimla fmr [=ding
17AI, tbgatJatms learea for mtflm lamally). I
i
1281, ngiort N MIC Wiwi sA FMt' Ianma11Y1.
1287. Pr -puma agAlpwi,t Ylnte ap®nt= J�llyl.
12CI. 1m twy of all atw1la ud pd)mmnt . mplatmd
(a lly).
i
"A" Ag=da PWWW ad dia with lord 1rmldent 12 vaeAa
hfm .meting hld .v=y 2 month).
12A2, Agmda amt m mud am s 12 wmka Eefma moetingl.
120, rin "l r*Ps laepa,md ad Ww m mnd s thg.
12A4. 1Wutu of m Lig sant after alperl of a tory I7 wawA
after mrtLgl.
1381. 4 rd asih=a m=ultd u a 9RW W." 2 a th).
1387, 110" mmhen mmulted u i dlvldualm (myohg),
W. B rd n® wa m ,itd !n mmltt Ivry WW ■nth tr
u madw).
1202, Qadtt atabllatd M mud ad dlraolmr (.C=llr).
i
1201, B W mwbua r. LW Im•golo2l with =urvnt mud.
Mayor's Youth Employment Program
SERVING YOUTH OF JOHNSON COUNTY
9 S. Linn Street • Iowa City, IA 52240
319.337-3020
Targeted Projects/Programs Since Evaluation (June/1983)
Continue Private Sector Program ,
Result: Private Sector Program continued with placement
7 sites at a cost of $1,014.17.
2. Develop a program for Iowa City Downtown Beautification
Results: 6 youth and adults hired on the MYEP/Independent
Living CDBG grant maintained the downtown area from
October — December and again in spring. Dave Parsons
from Frohwein's Supply provided indirect supervision and
purchased supplies for the groups use.
Develop a coalition with Independent Living in order to
place disadvantaged youth working with disabled adults.
Results: Approximately 44 youth and adults participated
in a 9 month work experience program that included place—
ment in the public and private sectors of Iowa City.
The $30,000 grant provided wages for youth, adults and
administrative staff and supervisors. This program was
considered a tremendous success by our funding bodies,
therefore, we were asked to consider applying for
additional funds in our budgets to continue this program.
Currently, a grant is being written to the State of Iowa
to continue funding of this project in fall.
4. Develop a public relations plan with area resources.
Results: This project is in progress. Media coverage
for the program included sending PSA's to all area news—
papers and radios; contact with Iowa City Press Citizen
and Daily Iowan journalists for coverage; and use of
the community access channel.
i
5. Foster increased communication/collaboration with other
'youth serving agencies.
Results: MYEP presented a proposal to CCN to purchase
I property that would ouse MYEP, Youth Homes and United
Action for Youth. I served on the steering committee to
house 14 human service agencies in a newly constructed
building. Both funding requests were denied, however,
the latter concept is still in progress. I served as
agency representative for the director's salary study.
I served on the Juvenile Diversion Board for the second
year.
6. Produce a documentary on youth as volunteers.
Results: A 25 minute documentary entitled "Iowa Youth
Voluntedr Day" was developed with the assistance of two
17 year old youths. The documentary won the states
274
a312P
Targeted Projects Continued
"Most Innovative Project" and has been aired several times on
the community access channel. Funding for this project was
provided by Hawkeye CableVision and Access Iowa City..
Several board members viewed this documentary at the reunion
of the Iowa Youth Corps. of 83 in October.
7. Develop a computer program for file maintenance, accounting
and word processing.
Results: Two computers were used. I underwent training
for software programs that would accommodate our needs.
Word Star is our word processing program. Logicalc is
our accounting program and Personal Pearl will maintain
our files.in FY 85.
Specify Activities for Future Completion
1. Continue development of a public relations plan.
2. Convert all files to software programs.
3. Incorporate the Jobs Club into the in -school component.
4. Consider operating the DTPA program in Johnson County
next summer.
5. Continue the coalition with MYEP/Independent Living.
6. Continue as an active member of the joint human service
facility planning committee.
7. Include case file reports to the board of directors.
8. Enroll in a counseling class as part of staff development.
9. Develop a coalition of youth serving employment counselors.
10. Develop a "Director to Director" guide for contact with
other State of Iowa OPP directors.
11. Plan a open house and anniversary (15 years) activity
" as part of promotion of the program.
12. Assist the OPP staff in conducting state camp in Iowa
City in summer.
13. Study the program and administrative costs of the program.
275
a3alf
UNITED WAY OF JOHNSON COUNTY
CITY OF IOWA CITY • JOHNSON COUNTY
HUMAN SERVICE AGENCY BUDGET FORM
FISCAL YEAR 198 CALENDAR YEAR 1985
e e year your agency uses)
DIRECTOR: Arthur J. Schut
AGENCY NAME: MECCA
ADDRESS: 1701 S. Riverside nriye
PHONE: 351-4357
COMPLETED BY: Arthur J. Schut
APPROVED BY BOARD:
uthorized signature
COVER PAGE __MAINTENANCE on )/
date
Program Summary: (Please number programs to correspond to Income + Expense
Detail, i.e., Program 1, 2, 3, etc.)
PROGRAM #1 PREVENTION SERVICES develop and implement pro,^,.rmming designed offers
special workshops, presentations, and inservices related to substance abuse prevention
and wellness. The Elderly Outreach Project recogni^es Senior Citizens as a special
population and provides education, treatment, & rehabilitation services.
PROGRAM #2 RESIDENTIAL/HALFWAY HOUSE is a residential facility for recovering male
substance abusers over the age of 18. The purpose is to assist people in integrating
a more successful and healthful lifestyle by providing support, education, and
.counseling in a semi -structured living environment.
PROGRAM #3 OUTPATIENT TREATMENT services are designed to serve a variety of
persons In the community. Services include individual, group, & family counseling,
as well as assessment, referral, and consultation. Services are available to
individuals having problems with substances, their families, and other community
members having involvement with substance abusers.
PROGRAM #4 ACUTE CARE -- See attachetlrp oQram description.
Local Funding Summary: CALENDAR
YEARS PROPOSED 1985
FISCAL FY 84 FY 85 FY 86
YEARS
City of Iowa City 1 $ NA $ NA $ 10.000
Johnson County $ 95,000 $ 103,000 $103,000
' City of Coralville I $ 500 I $ 500 $ 2,000
FY 86 SUPPLEMENTAL REQUEST: TOTAL OTHER COUNTY UNITED WAY
Director's Salary Adjustment $ NA $ $ $
*Designated Agency - funds received are included in income line 13, page 3.
27E
. 3 -?V
1983
1/1/843/31/84
4/1/843/31/85
(4/1/83/31/86)
United Way of Johnson County NA
$ NA
1 $
$ 3,000
FISCAL FY 84 FY 85 FY 86
YEARS
City of Iowa City 1 $ NA $ NA $ 10.000
Johnson County $ 95,000 $ 103,000 $103,000
' City of Coralville I $ 500 I $ 500 $ 2,000
FY 86 SUPPLEMENTAL REQUEST: TOTAL OTHER COUNTY UNITED WAY
Director's Salary Adjustment $ NA $ $ $
*Designated Agency - funds received are included in income line 13, page 3.
27E
. 3 -?V
BENE
TAXES A.
(List
TOTAL
FICA
Unem,
Work
Red
Heal
Disal
Life
Othei
If all .<.
Sick
Vacal
Holic
Montt
Hour:
Resident
DIRECTO
Health
Disabil
Life In
Dental
"Vacatio
Holiday
"Sick Le
POIN1
"The Di
per wee
40 hour
■" Ref]
BENEFIT DETAIL ATTACHMENT
Health/Hospitalization Insurance through the United Way Agency Plan,
includes the following:
Single BC/BS, single dental, single prescription -- $70.93/month
OR
Family BC/BS, single dental, single prescription -- $137.45/month
Whenever employees have family insurance coverage and a spouse has
additional coverage, MECCA will implement one of two economizing measures;
1) Solicit the spouse's employer to pay a portion of the MECCA
employee's family coverage;
2) Pay a portion of the employee's cost of coverage under the
spouse's policy.
Both approaches provide the employee with the samelevel of family
coverage, eliminate redundant insurance, and reduce costs for MECCA.
In addition, MECCA operates a "modified self insurance" program for
health care. Since the original MECCA health insurance coverage was first
dollar and MECCA originally paid the full premium, MECCA escrows an amount
each month to assist employees with out of pocket co-insurance expenses
exceeding a limit. The limit for single coverage employees is $200.00;
the limit for family coverage employees is $500.00. MECCA currently escrows
75% of its potential liability.
288
a.3 Zi
OPTIONAL BUDGET FORM:
AGENCY: (Indicate N/A
if applicable)
DETAIL OF RESTRICTED FUNDS
(Source Restricted Only --Exclude Board Restricted)
A. Name of Restricted Fund IDSA - Treatment
1. Restricted by: Source, Iowa Code and Purchase of Service Contract
2. Source of fund: Iowa Department of Substance Abuse
3. Purpose for which restricted: S?a�tiafepa6mentT�o�tun
Y �ts of service provide
4. Are investment earnings available for current unrestricted expenses?
_Yes No If Yes, what amount: N/A - partial reimbursement for service
5. Date when restriction became effective: Annual Contract Date 7/1/84
6. Date when restriction expires: 6/30/85
7. Current balance of this fund: $-0-. Zero -based: receive monthly paymentsafter
services provided.
B. Name of Restricted Fund IDSA - PREVENTION
1. Restricted by: Source, Iowa Code and Pruchase of Service Contract
2. Source of fund: Iowa Department of Substance Abuse.
3. Purpose for which restricted: Partial Payment for Substance Abuse oreve tion yj-�:
4. Are investment earnings available for current unrestricted expenses?
Yes No If Yes, what amount: N/A - Partial reimbursement for service
5. Date when restriction became effective: Annual Contract Date 7/1/84.
6. bate when restriction expires: 6/30/85
7. Current balance of this fund: $-0-. Zero -based: receive monthly Payments after
service provided.
C. Name of Restricted Fund VOSS MEMORIAL FUND
1. Restricted by: AGreement between Mrs. Naomi Voss and M F r r p
2. Source of fund: Ticket sales for memorial dance, donations and interest
3. Purpose for which restricted: Remodeling and furnishing reading room at halfway
house and small emergency loans Co resltlen is (which are repaid).
4. Are investment earnings available for current unrestricted expenses?
_Yes x No If Yes, what amount:
5. Date when restriction became effective: May 14, 1976.
6. Date when restriction expires: None
7. Current balance of this fund: $573.56
289
RIM
OPTIONAL BUDGET FORM:
_ (Indicate N/A
AGENCY: _ if applicable)
DETAIL OF RESTRICTED FUNDS
(Source Restricted Only --Exclude Board Restricted)
A. Name of Restricted Fund DROVER STUBBE MEMORIAL FUND
1. Restricted by: Family of deceased.
2. Source of fund: Donations in memory of deceased.
3. Purpose for which restricted: Emergency loans to Halfway House residents.
4. Are investment earnings available for current unrestricted expenses?
_Yes X No If Yes, what amount:
S. Date when restriction became effective: 1978
6. Date when restriction expires: Nexer
7. Current balance of this fund: $157.19
B. Name of Restricted Fund V.A.M.C.
1. Restricted by: Veterans' Administration purchase of service contract
2. Source of fund: Veterans' Administration
3. Purpose for which restricted: Post -hospitalization Halfway House services to veterans
4. Are investment earnings available for current unrestricted expenses?
Yes No If Yes, what amount: N/A: reimbursement for services
5. Date when restriction became effective: Annual Contract 10/1/84
6. Date when restriction expires: 9/30/85
7. Current balance of this fund: $-0-. Zero -based: receive monthly payments after
services provided.
C. Name of Restricted Fund Client fees for treatment services
1. Restricted by: Iowa Department of Substance Abuse
2. Source of fund: Treatment Clients
3. Purpose for which restricted: Partial payment of treatment services
4. Are investment earnings available for current unrestricted expenses?
Yes No If Yes, what amount: NA - Partial reimbursement for services
5. Date when restriction became effective: Annual IDSA Contract 7/01/84
6. Date when restriction expires: 6/30/85
7. Current balance of this fund: 5-0-. Zero -based; receive monthly Davments after
service provided.
290
AGENCY: Optional Budget Form:
NIA
DETAIL OF BOARD DESIGNATED RESERVES (Indicate if applicableble
(For Funds Which Are Not Donor Restricted))
A. Name Of Board Designated Reserve: BUILDING AND EQUIPMENT FUND
1. Date of board meeting at which designation was made: July, 1983
2. Source Of funds: Depreciation Fy 1978 to present
3. Purpose for which designated: Replacement and purchases of equipment capital
expenditures.
4. Are the investment earnings available for current unrestricted expenses?
—LYes No If Yes, what amount: Included in interest income (page 3, line 7)
S. Date when board designation became effective: July 1983.
6. Date when board designation expires: At Board's discretion.
7. Current balance of this fund: $18,927.00 for ali four counties
B. Name of Board Designated Reserve: INSURANCE ESCROW
1. Date of board meeting at which designation was made: _November. 1983
2. Source Of funds: Different b
3
4
5
e etween Former Health Poli c remium and new policV
prem um.
Purpose for which designated: Partial reduction of employee metlical expenses thro;l-
modified "self insurance" program.
Are the investment earnings available for current unrestricted expenses:
_,LYes No If Yes, what amount: Included in interest income ( a e 3 line ).
Dt
a e when board designation became effective:
6. Date when board designation expires
7
December 1, 7983
At Board's discretion.
Current balance of this fund: $5,093.95
C. Name of Board Designated Reserve:
I. Date of board meeting at which designation was made:
2. Source of funds:
3. Purpose for which designated:
4. Are the investment earnings available for current unrestricted expenses:
Yes No If Yes, what amount:
5. Date when board designation became effective:
6. Date when board designation expires:
7. Current balance of this fund:
o�3,ef
Conditions of Association
Agency: M.E.C.C.A.
AGENCY HISTORY
(On this page only, please summarize the history of your agency,
emphasizing Johnson County, telling of your purpose and goals,
past and current activities and future plans. Please up -date
annually.)
M.E.C.C.A. was incorporated as a private, non-profit corporation on
February 21, 1969. Its purpose, as stated in the By-laws, is:
"... to provide services in a four -county area (Johnson, Iowa, Cedar
and Washington) in order to habilitate individuals with substance abuse
problems so that these individuals may become productive within the community
and family framework. Also, to provide education and prevention services to
as wide a variety of individuals as is possible in order to allow individuals
the knowledge necessary to make the determination not to abuse alcohol or drugs."
Its structure provides for halfway house/residential treatment; outpatient
individual, family and group evaluat;on and treatment, consultation services for
other agencies, including corrections; referral and post treatment services;
prevention services to schools, agencies, and businesses; cooperative relation-
ships, workshops, etc., with other agencies; and a health risk reduction emphasis.
Future plans include construction of an adequate facility, to include a
women's residential treatment unit and the prevention and Johnson County outpatient
counseling offices.
The current emphasis has been upon the'provision of quality services in the
local area through the least restrictive and least costly treatment environments.
We have emphasized programs which allow the substance abuser to receive treatment
near his/her geographical home area, facilitating maintenance of employment and
family support, factors critical to successful treatment outcome.
292
a3��
ACCOUNTABILITY QUESTIONAIRE
A. Agency Purpose
Mid -Eastern Council on Chemical Abuse is a community-based service which offers commun-
ity education/prevention programs, outpatient support services for family members and
significant others, and residential treatment for substance abusers and their families.
MECCA offers a comprehensive program devised to facilitate a change toward a more
healthy lifestyle for people who are having problems with alcohol or drugs.
B. Programs s Brief Description
OUTPATIENT: Services are designed to serve a variety of persons in the community. Services
include individual, group S family counseling, as well as assessment referral, d consultation.
VOSS RECOVERY HOUSE: A residential facility for recovering male substance abusers over the
age of T
"PREVENTION: see below
—¢—Tell us what you need funding for.
To continue substance abuse prevention and treatment services for the residents of
Johnson county and its, cities.
D. Management
1. Does each professional staff person have a written job
description?
Yes X No
2. Is the agency Director's performance evaluated at least
yearly?
Yes X No
E. Finances
I. Are there fees for any of your services
Yes x No
a) If "yea", under what circumstances
All treatment services are billed to clients (both outpatient and halfway
house); based on a sliding fee scale.
b) Are they flat sliding x ?
c) Please discuss your agency's fundraising efforts, if applicable
See attached page Ia.
"PREVENTION: This unit develops and implements programming designed to decrease substance
abuse and encourage responsible health choices.
293
'--N
AGENCY FUNDRAISING EFFORTS
M.E.C.C.A. staff have made a concerted effort to increase client contributions
toward treatment and collect funds from third party payors. We will continue
this effort through the balance of FY 1986. Please note on page 3, line 5 the
significant increase in client contributions toward treatment.
During FY'85, the funding by the Iowa Department of Substance Abuse for substance
abuse treatment increased significantly. MECCA staff worked hard for this
change in funding levels.
294
,--� 3-,W
0�1
F. Program/Services
1. How many persons in Johnson County did your agency serve
last year? (Including City of Iowa City)
PREVENTION: 4,791 (Duplicated count)
a) Duplicated count �j HALFWAY HOUSE: 98 (Unduplicated count)
b) Unduplicated count --� OUTPATIENT: 517 (Unduplicated count)
2. How many clients in Iowa City did your agency serve last year?
PREVENTION: 4,461 (Duplicated count)
a) Duplicated count --=:L---RALFWAY HOUSE: 92 (Unduplicated count)
b) Unduplicated count --i OUTPATIENT: 429 (Unduplicated count)
3. How many units of service did your agency provide to Johnson
County residents last year? 19.790*
4. Please define your unit of service
*PREVENTION: 10,767 units--One(1) unit _ 1 hour face-to-face contact with 1 person.
HALFWAY HOUSE: 5,506 units-- One (1) unit, _ 24 hours of service
OUTPATIENT: 3,517 units-- One(1) unit 1 hour face-to-face treatment.
S. In what ways are you planning for the needs of your service
population in the next 5 years?
We are actively attempting to close gaps in services... particularly.the need
for women's residential treatment services and local detoxification services.
We are emphasizing the provision of services in the least restrictive and
least costly environment.
6. Please comment on any other problems or factors relevant
to your agency's programs, funding or service delivery.
Our physical plant for providing residential services is reaching crisis
conditions and must be replaced. Merging our two (2) facilities into one (1)
is a priority in conjunction with this (in order to contain overhead costs).
Our current outpatient office is overcrowded, with professional staff officed
in hallways and with inadequate group treatment facilities. We are committed
to building a new facility which will enable us to be significantly more
efficient in the delivery of services. In addition to the lack of
residential services for women, we have few resources for dealing with the
public inebriate or providing detoxification services to those in with-
drawal.
296
a3a8
7. List complaints about your services that you are aware of.
Our current outpatient drice is overcrowded with inadequate space for
group treatment services. The halfway house is inadequate as to size and
condition of the building. There is a need for both women's services in
a halfway setting and detoxification services.
8. Do you have a waiting list or have you had to turn people away
for lack of ability to serve them? What measures do you feel
can be taken to resolve this problem? There is sometimes a 7-3 week wait
fo^ outpatient servany ices; however, outpatientclientsaraei triaged
1to}2avoid unnecessary waiting.
There Is cu Cell Cly are
weeK nwax befc*euscheadu� n neW tl
e patient clients.
There are currently 72 persons on the halfway house waiting list.
9. In what way are your agency's services publicized?
We have posters and brochures which are distributed throughout the community
to make people aware of the availability of our services. When appropriate,
we respond through the news media to assist in information to the community
regarding substance abuse concerns and/or information about our expansion of
services available.
#8 ... There is occasionally a waiting list at the Halfway House.
297
-�? 3AB
AGENCY GOALS
MID -EASTERN COUNCIL ON CHEMICAL ABUSE
Fiscal Year 1984-85
OUTPATIENT PROGRAM
Goal: To provide outpatient
treatment services to residents of Johnson
County and the cities in Johnson County.
Objective A:
To provide a minimum of 2,607 units of individual
and family outpatient services during FY 84-85.
• Tasks:
1. To develop and implement an appropriate intake,
assessment, and staffing procedure for the
current load in our three existing offices.
2. To maintain appropriate staffing patterns
in our three existing outpatient locations.
Objective 8:
To provide a minimum of 800 units of group
outpatient services during FY 84-85. '
Tasks:
1. To maintain current outpatient corrections
and other coerced client group.
2. To maintain current outpatient weekly
support group.
Objective C:
To provide a minimum of 115 units of community
awareness services during FY 84-85. I
Objective D:
To emphasize substance abuse prevention and
evaluation and include the following
emphases:
-Non-chemical alternatives for youth following
special school events and extra -curricular activities.
-AntiDrunk Driving efforts directed at parents,
youth and schools.
-Parent education classes designed to provide parents
with assistance regarding youthful substance abuse.
-Early intervention aimed at high risk groups, such
as children of abusers.
-Coordination of Post-treatment services.
298
a 30? 8
I 1�
?iPd� AGENCY GOALS
Mid -Eastern Council on Chemical Abuse
Page 2
i
HALFWAY HOUSE PROGRAM
I
Coal: To provide Halfway Hosue services to residents of Johnson County
and the cities of Johnson County.
Objective A: To provide 5,180 units of Halfway House services
during FY 84-85.
Tasks: 1. To maintain appropriate staffing pattern in
the residential unit.
2. To provide weekly individual counseling to
each resident.
3. To provide a minimum of six weekly group sessions.
j Objective B: To meet budget requirements
Tasks: 1. Maintain weekly contact with DSS regarding
g food stamps, complete appropriate forms,• and
6 social worker of appropriate information regarding
residents.
1 2. Keep payment agreements with residents up to
�.: date by reviewing weekly.
Objective C: Improve resident volunteer program
iTasks: 1. To continue monthly volunteer work with
commodities distribution.
j 2. Meet with at least three local agencies to discuss
f their volunteer needs.
3. Make volunteer work part of each resident's
treatment plan.
4.' Aid residents in matching interests with
available jobs.
Objective D. Compile information regarding resident length of
stay, admissions, and discharges.
Tasks: Compile on weekly basis reports of client data.
299
0?3^-110'
n
AGENCY GOALS
Mid -Eastern Council on Chemical Abuse
Page 3
PREVENTION PROGRAM
Goal: To promote awareness specifically among the female population
regarding substance abuse, for the purpose of prevention and
early intervention.
Objective A: Network substance abuse services for women.
Tasks: 1. Participate on women and alcohol/drug abuse
task force.
2. Be available as a resource to professionals who
employ or provide services specifically for
women (day-care providers, WRAC, DVP, DHS, etc.)
Objective B: Coordinate & facilitate Adult Daughter Children of
Alcoholics educational support groups.
Tasks: 1. Publicize group through MECCA and other
human service agencies.
2. Screen participants.
3. Implement groups.
Objective C: To provide presentations/programs designed to
address the special needs of women.
Tasks: 1. Advertise the availability of this programming
as is necessary.
2. Tailor programs to the group to be addressed.
3. Respond to all requests for services on an
on-going basis.
Goal: To assist local educational institutions in the development and
implementation of effective prevention and intervention programs.
Objective A: To be resource to school administrators, teachers,
and counselors.
Tasks: 1. Notify school administrators of the availability of
our services.
2. Respond to all requests for services on an on-going
basis.
3. As necessary, make referrals to appropriate treatment
resources specifically to MECCA treatment or EAP staff.
Goal: To provide a more "total" community awareness to alcohol use/abuse issues
and promote an attitude of responsibility.
i
- Objective A: To be a resource and support co established and
establishing community and parent groups.
Tasks: 1. Notify established groups of MECCA services available.
300
a3 ��
AGENCY GOALS
Mid -Eastern Council on Chemical Abuse
Page 4
2. Respond to all requests for services
on an on-going basis.
Objective B: To provide information to individuals in the community
regarding a variety of substance use issues and
concerns (Fetal Alcohol Syndrome, Children of Alcoholics,
substance use/abuse patterns @ trends, etc.)
Tasks: 1. Establish a library/resource center with current
literature and information.
2. Participation in local community fairs (i.e. health
fairs, county fairs) upon request and as is possible.
3. Distribute MECCA brochures (and other literature)
to other places throughout the community.
4. Be available during regular office hours to
respond to and return in -coming phone calls on
one-on-one discussions.
301
"?3 -?,r
DIRECTOR: Arthur J. Schut
UNITED 'WAY OF JOHNSON COUNTY AGENCY NAME: MFrCA
CITY OF IOWA CITY • JOHNSON COUNTY ADDRESS: 1701 S Riverside Drive
HUMAN SERVICE AGENCY BUDGET FORM PHONE: 351-4357
R YEAR 1985 COMPLETED BY: Arthur J. Scnut
FISCAL
(PleaseYEAR le year AyourAagency uses) APPROVED BY BOARD:
uthortzed signature
on 11• $�_
LOVER PAGE -- ACUTE CARE date
Program Summary: (Please number programs to correspond to Income + Expense
Detail, i.e., Program 1, 2, 3, etc.)
U•lii A:•: 5t PRers
EVENTION SERVICES devefOP and !mple•vu'. r'•r, :rr. ces.buse prfven
srrcia! workshops, dresentet'.ons, and inservices r«)"•••c abuse pr=vention
:,nd wellness. The Elderly ^utreach Project recognires senior Citizers a_ a special
pe,:niation and provides education, treatment, h rehabilitztion services.
FRDGRA:•1 v2 RESIDENTIAL/HALFWAY HOUSE is a resident:a: ra:11ity for recovering male
substance abusers over the age of 16. The purpose !� to assist reopl•: !n intecrat.ng
t. -nor- successful and healthful lifestyle by providing subpr:rr, ?duration, -nn
.... in a semi-strur :,-^ed living environment.
i �lc?RAh! =3 OUTPATIENT TREATMENT services are designed to serve i variety o.
%=,
p r•sonr _n the community. Services include individual, group, 1 fam!ly counseling,
�I as :re'_: as assessment, referral, and consultation. Services are available to
individuals having problems with substances, their families, and other cnmmuni LY
member!. having involvement with substance abusers.
PRO0RA1.1 -4 ACUTC• CARE -- See attachedrp ogram description.
CALENDAR PROPOSED 1985
Local Funding Summary: YEARS
1/1/84- 4/1/84- (4/1/85-
1983 3/31/84 3/31/85 3/31/86)
United Way of Johnson County
NA S NA $ c $ 23,000
FISCAL FY 84 FY 85 FY 86
City of Iowa City
S NA $ NA $76,000
Johnson County $ 95 Oo0 $ 103,000 S 213,000
I $ 500 I $ 500 $ 2,000
City of Coralville
FY 86 SUPPLEMENTAL REQUEST: TOTAL OTHER COUNTY UNITED WAY
c NA S S S
Director's Salary nd 7ustmeut -
-- "Designated Agency - funds received are included in income -line 03, page 3.
302
a 3a?
51JQRT T RM G_UTE-LABE PRURAM P9020SA-L
(Social Detoxification and Acute Psychiatric Care)
Generally, factors found to be significant to treatment effectiveness
and progress Include family involvement and support, employment,
community resources and support groups, and the least restrictive
environment.Servlce continuity is vital to best meet the needs of each
client. An individualized treatment plan may require the services of
traditional outpatient treatment, intensive outpatient treatment, day
treatment, halfway house or residential services. To the extent that
such a continuum of services is available in the community, successful
treatment outcomes are enhanced and costs to the community are
reduced.
gAZIn ATE
1]e1gsL LL i:"Lna
Detoxification services currently available to the members of the
community are Included as part of thirty (30) day hospitalization
programs at the Mental Health Institute at Mt. Pleasant, the Oakdale
Unit, and the Sedlecek Unit at Mercy Hospital In Cedar Rapids ( as _
well as other hospitals). The costs of these Institutional programs
range between $80.00 and 9178.00 per them for a usual minimum of
thirty (30) days.
In its strict interpretation, detoxification 15 not an actual
substance abuse treatment. By design, detoxification is the
Intervention taken to manage withdrawal from alcohol or other drugs
and often Is a necessary first step in a treatment program. The
recommendation for hospital-based detoxification should be made for
Patients with severe withdrawal symptoms, medical or surgical
complications or other evidence of severe withdrawal symptoms.
Detoxification can also be provided in a non-medical setting, often
referred to as a detoxification center or social detoxification
program. Such a program is appropriate for patients without
complications and is safely administered with the supervision of
trained technicians and medical backup In the event of emergencies.
Non-medical detoxification has been found to be safe and effective
when appropriately used. Not only are social detoxlficaion programs
as effective as medical detoxification programs, their costs are
significantly less than traditional medical detoxiflcatlon programs.
The program proposed can provide services at an estimated cost of 150
to 160 per diem.
Lcuie _2 sy-chlalcSr G aLe
Inpatient services for individuals requiring "acute" psychiatric care
303
073,?lf
V�l
S.T.A.C. - PAGE
are limited to hospital-based psychiatric units. Patients in the Iowa
City/Johnson County area generally are hospitalized at the State
Mental Health Institutes. Individuals with chronic Problems are
usually maintained in the community through the Community Mental
Health Center and the assistance of psychiatric care including
medications. Not infrequently, medication levels require adjustment;
this is most frequently due to the patient's failure to take the
medication or the correct dose of medication. Currently the only
resource for medication adjustments is the Mental Health Institutes.
Patients entering the Mental Health Institutes often are hospitalized
for significant periods of time at great expense; per diems range from
$ 102 to s 128 in state institutions with an average length of stay of
69 days.
Residential or inpatient psychiatric care can also be provided in
non -hospital settings, known as "free standing inpatient psychiatric
units". Free standing inpatient psychiatric units are similar In
structure and function to social detoxification units; patient
supervision can be provided by trained technicians with psychiatric
backup in the event of an emergency. Both social detoxification and
short term inpatient psychiatric care can be provided in the same
unit.
EJ:gLlig>n/1S
Community based treatment compares to Institutionalization costs
(conservative estimates for a 9 month Period) In the following ways:
-Less costly per day:
Local Detoxification Cost
Mt.Pleasant--substance
mental health
-Shorter Stay:
Local Detoxification:
Estimate: $55/day
$88/day
($22/day County)
Institutional Detoxification
Local Mental Health:
Institutional Mental Health:
:$128.61/day
($102.89/day County)
$3 days average
($165 per client)
19 days average
($1,672/$418 County)
•10 days average
($550 per client)
85.5 days average
($10,996/$8,797 County)
(Average days and number of mental health clients were estimated by
Verne Kelley, Mid -Eastern Community Mental Health Center, based on a
review of Mt. Pleasant files)
Additional savings would be realized In attorney fees, medical tests,
and transportation costs.
-Better referrals to existing treatment programs for long-term help
for client -- not done by institutions for substance abusers.
304 �y �i
S.T.A.C. - PAGE
-Family involvement in treatment is possible.
-Lives, lobs, school are much less disrupted with less time away and
less attention drawn to problem.
-Community support ties are not broken.
With emphasis Placed upon provision of quality services in the local
area through the least restrictive and least costly environments, a
short term acute care Program administered by MECCA , with mental
health care and psychiatric services provided by the Community Mental
Health Center, can provide an alternative to hospitilization services
currently available. Implementation of a short tern acute care
program would provide for a cost effective alternative and would allow
for a more complete continuum of services available in the community.
The plan includes integrating the program with existing MECCA
operations, increasing productivity while restraining costs; such an
integration would reduce staff costs alone from s 218,145.00 to t
169,355.00. -
• : � : ep � 7i:iii�IdN
The Short Term Acute Care Unit would provide a calm, supportive, �-
non-threatening atmosphere within which:
1) individuals experiencing alcohol or other drug induced
intoxication or withdrawal symptoms are allowed and encouraged to seek
Individual levels of comfort socially, psychologically, and physically
as a means of minimizing the negative effects of the detoxification
process;
2) individuals experiencing psychiatric difficulties and under the
care of the Community Mental Health Center could have an opportunity
to continue their care In the community while have their medication
adjusted.
Trained staff are available to provide necessary supportive
assistance, reality orientation, and Intervention in physical and/or
psychological crisis situations. When Pre-existing medical conditions
or severe withdrawal symptoms require chemical Intervenfon the client
Is referred to medical Institutions. Such referrals may be initiated
subsequent to admission/screening and at any time during the client's
stay In the program.
Client assessment is a continuing Process that begins at the point of
Initial contact with program staff. On -duty technician staff complete
a health assessment to screen and determine existing health problems
and/or a history of health problems to triage the client's need for
further medical evaluation and/or care. When the need for further
evaluation and/or care is identified the client Is referred to the
appropriate facility. '
Admitted clients are expected to remain in the facility for a minimum
305 a3a4r
5 T.A.G. - PAGE
Of twenty-four (24) hours after admission; severity of symptoms,
coupled with the client's physical and psychological history and
condition may warrant treatment beyond the minimum length of
recommended stay. A three (3) to ten (10) day period of care is
anticipated.
Access to the range of services, provided by MECCA and the Community
Mental Health Center, to support and provide continuity of care during
and after the client's stay is a vital element in: continuing
recovery of the client; the reduction of social/psychological and
economic problems; and a reduced drain on community resources best
equipped to deal effectively and efficiently with other areas of
concern.
1]s.GaxuaZLQHaI_S ZliJ1C2UL
The short term acute care program would be administered by a staff of
full-time and part-time employees totaling thirteen (13) individuals:
Ten (10) Technicians (Full-time)
One (1) Physican's Assistant (Full-time)
One (1) Medical Director (Part-time)
One (1) Secretary (Full-time)
Psychiatric care would be provided by the Community Mental Health
Center.
The Technicians would be reponsible for the Immediate care of
clientele. They would provide direct services in the supervision,
support and monitoring of signs and symptoms of program clients.
The Physlcan's Assistant would provide immediate supervision and
ongoing training of staff in the delivery of direct services to
clients. This would include all program components from screening to
admission and physical care to subsequent referral.
MECCA and the Community Mental Health Center psychiatrists would be
responsible for the medical supervision and consultation to the
Program staff. Inclusive of the consultative role is policy and
Program development, selected training and direct care to clients as
deemed necessary.
306
a 3�1P
BUDGET --MAINTENANCE
TOTAL OPERATING BUDGET (Total a + b)
a. Carryover Balance (Cash from 3)
b Income (Cash) —
2. TOTAL EXPENDITURES (Total a + b)
a. Administration
b. Program Total (List programs bel
H1 Prevention
t
act 1 -
1 from
AGENCY: :4.E.C.C.A.
FY'84 FY'85
ACTUAL THIS YEAR
LAST YEAR PROJECTED
CLQ r,14 377.896
e18,748 1 383
FY 186
BUDGETED
NEXT YEAR
418.474
5 469.,
::423.943 ,.:::4
423,943
Notes and comments:
"Funds to cover the FY'84 Johnson County Deficit came from funds
designated for services to other counties in MECCA's service region.
307
a3��
1
BUDGET SUMMARY -- SHORT-TERM ACUTE CARE
TOTAL OPERATING BUDGET (Total a + b)
a. Carryover Balance (Cash from 3)
2. TOTAL EXPENDITURES ITnra1 a +
Not
AGENCY:
M.E.C.C.A.
FY'84FY'85
TOTAL FY'
With PrOR. 4
ACTUAL
THIS YEAR
BUDGETED
LAST YEAR
PROJECTED
NEXT YEAR
249,514
377,896
623,728
12,730
29 234
5469
262244 -
407,130
623;728
AGENCY:
M E.C.C.A.
INCOME DETAILMaintenance
'84 '85 196 ?rev. Res.
309
a 3a,F
ACTUAL
THIS YEBUDGETED
ADMIN.
PROGRAM
PROGRAM
LAST YEAF
PROJECTd
NEXT YE
1. Local funding sources(List below)
95,900
103,900
119,000
20,299
32,088
1,684
a. Johnson County
.95',000
103;000
103,000
20,299
30;088
b. Iowa City
AA --w
NA%'
70 000
-0= +
.2 000,
gG`2
X5,00
'-'-0=
C. Coralville�
";500
, 2,000
• -0 n:`
-0=
OW
d. Other Cities
„: 2400
.<400
1;000Y
,�.-0?
.-0-....ti�
e. United Way
IEgr .�3
Item;
2. State,Federal,Foundations(List)
9o,614
262,596
255,267
12,704
33,821
122,766
20T;3,i3
596
;110'766:
a. IDSA - Treatment
j1 .351
20T'3i8
10
-0-.e.
b. IDSA -Prevention
14,700
36,488
39 q
2028,
33 827
0.
m.�'�
y.^...P 4
Il •R?
S` 1P VF
AJfV.'2p�'3•F.'�F:,
C. VAMC Contract
12,5b3
12;000
12000
✓":}<rn
x..s �Y't:,L
4 1M+1:'+,-'.
M .✓f �'')�?'•v
.'d� a ylLo
sm�.•i y,?v..
d. IDSA Match or County
.�::0
.5. 6'290
0-:-
> -0-
3. Contributions/Donations
1.113
1,200
600
-0-
-0-
300
4. Special events(List below)
0-
0
0
0
0
0
J3}j . ['�
�Aa.
(. 1�1�'$y,•, •n
b.
fs5.
It;_b7�.L
oN+r '?rr
ttt•"k' >x.
"+
'"' 3"%`
1tj+�>5d'r'S`:':
C.
5. Net sales -services - Client Fees
28,032
36,034
1 45.601
3.700
-0-
15.416
6. Net sales -materials.
-0-
-o-
-0-
-0-
-o-
-0-
7.—Interest income
3,414
3,400
3.475
475
-0-
1.500
8. Other(List below,including misc.)
35,171
-0-
-0-
-0-
-0-
-0-
a. CDC/HERR
iN
1NIA+t7%A
b. Other Counties *
i„t9
opA
A�15
NSA
C.
TOTAL INCOME (Show also on page 2,
244
407,130
423,943
37,178
65,909
141,666
line lb)
262
Notes and comments: *Billings to Counties uutside our region during r'i 194; Iowa Coda
changed on July 1, 1984 eliminating our ability to bill for such funds.
309
a 3a,F
INCOME DETAIL (Continued)
1. Local fundi
a
b
c
d
e
P#
a.
b.
C.
d.
3. Cc
a.
b.
c.
7. Int
8. 0th
a.
b.0
c.
TOTAL II
— I Not(
sources(List bel
AGENCY: "I.E.C.C.A.
aCnTE Tnr.
CARE I.TA 66
PROGRAM PROGRAM PROGRAM With PROGRAM PROGRAM
3 y rog. 4 7 8
64,929 196,000 315.000 1 T-
EXPENDITURE DETAIL
AGENCY:
M.E.C.C.A.
Maintenance
84 185 '86 Prev. Res.'
ACTUAL
THIS YEAR
BUDGETED
ADMIN.
PROGRAM
PROGRAM
LAST YEAR
PROJECTED
NEXT YEAR
1
2
1. Salaries
181,344
266,468
292,631
27,150
42,097
87,739
2. Employee benefits & taxes
27,655
40,589
46,041
; 41
5,254
12,522
EXPENDIT
No
—I
1.
Sal
2.
Eml
3.
Ste
4.
Au(
5.
Put
6.
Sui
7.
Rei
8.
ut,
9.
Te'
10.
Of•
11.
Eqi
12.
Eqi
13.
Pr
14.
Lo
15.
In
16.
Ot
17.
Su
18.
Or,
19.
L1
20.
Co
TO
No
—I
SAI
Po:
RE!
Re
IN
Vo:
Boa
Bo:
MA'
Gr
IN
Se'.
Ma'
Sp
Ot'.
SALARIED POSITIONS MECCA
POSITION FTE 66 ITE PS FTC 66 FT 611 FY 051 FT 661 4CHAN6E* AVE S
EXEC DIR 0.13 0.17 0.62 16611 16396 17175 -3.39
FISCAL OF 0.72 0.71 0.71 11161 12636 12931 3.96
DATA 0000 0.67 0.16 0.61 7729 11970 LIFO) 2.61
IOONAEEP 0 0.11 0.79 0 10295 10660 1.36
TA SUP 0.75 0.17 0.67 16015 11001 11556 3.96 .
COUNS 1 1.00 0.96 0.96 15626 16056 16976 5.71
COONS 1 0.96 1.00 1.00 15611 16003 16777 3.61
COONS 3 0 1.00 1.00 0 16000 17360 6.36
COUNS 6 0 1.00 1.00 6 16000 17310 6.36
COUNS S O.SD 0.60 O.RD 7605 13200 13672 5.09
COONS 6 0.50 0.60 0.60 7072 1100 7100 5.15
SIN 0.61 0.66 0.66 7791 9596 10207 6.35
SIR IT 0.00 0.66 0.16 0 5660 5160 0.00
?REV SUP 0.70 0.70 0.70 13062 13777 13961 1.19
PRV SPE 1 0.70 0.70 0.70 10760 11156 11910 1.06
PAN SPE 1 0 0.70 0.70 0 11550 13039 6.13
VH SUP 0.70 0.70 0.70 13009 13261 13111 '1.09
COUIS 1 0.70 0.70 0.70 11060 11550 12039 .6.13
IITE MANA 0.70 0.00 0.00 6300 0 0 NA
HOURLY 0.56 2.61 1.61 3961 16000 16100 6.33 $3.35/hr. night and weekend coverage
COOA 0.70 LIS 0.35 5626 3660 3610 0.00
._. SUI -TOTAL 11.37 16.19 16.36 167555 150166 260317 AVERAGE• 1.07
COONS 7 0.70 0.70 0.70 11276 ROSS 10650 11.53**
SIR NLV 0 0 1.00 0 D 11000 100.00
NEO DIA 0.07 0.16 0.16 2513 7667 10151 60.00 ***
SUN -TOTAL 0.77 0.66 1.66 13769 16321 31306 AVERAGE• 17.92
TOTALS 11.10 17.13 16.22 161361 266666 192631
• % Change is based on actual dollar change and is not adjusted for change in FTE s.
Salaries include a 3% COLA for the Director in FY'86 and a 4% COLA for all staff
beyond 18 months of employment (the first 18 months of salary are longevity based).
** The percentage is an artifact produced by making it a training position for FY185.
Note the PY'86 salary is lower than the FY184 salary.
*** This increase in physician costs are more than compensated by the increase in
insurance payments for services (included under client fee increase).
S/R-Secretary Receptionist
TX - Treatment
PREV-Prevention
VH -Voss House
314
POSIT
HED of
PHYSI.
TEEHII
VH SUP
cool
SEcAET
TREES i
TOTAL
UNITED WAY OF JOHNSON COUNTY DIRECTOR: Karla Miller
AGENCY NAME: Rape Victim Advocacy
CITY OF IOWA CITY • JOHNSON COUNTY ADDRESS: 130 N. Madison
HUMAN SERVICE AGENCY BUDGET FORM PHONE: 353-6209
FISCAL YEAR 1986 CALENDAR YEAR 1985 COMPLETED BY: Karla S. Miller
(Please circle year your agency uses) APPROVED BY BOARD: 4&gH
tautnorized signature
COVER PAGE on ffi q
date
Program Summary: (Please number programs to correspond to Income + Expense
Detail, i.e., Program 1, 2, 3, etc.)
1. RAPE CRISIS LINE - 24 hour crisis line that provides crisis intervention,
peer counseling, and advocacy to victims of sexual abuse and harassment
in Johnson County.
2. INFORMATION BUREAU - provides printed information for distribution in
the community via t e RVAP Speakers Bureau and the RVAP office on sex-
ual abuse/ harassment and related issues.
3. SPEAKERS BUREAU - provides public education on the issues surrounding
sexual abuse/ and prevention information on same.
4. WHISTLESTOP PROGRAM - coordinate and maintain a community -wide sexual
abuse/crime prevention program that allows citizens to assist each other in
a safe and effective way.
5. NEWSLETTER: "Through Women's Eyes"- a comprehensive bi-monthly news-
letter distributed nationwide that includes current legislation, sexual abuse
cases, prevention materials, poems, etc.
(OVER PLEASE)
Local Funding Summary: CALENDAR
YFARS
PROPOSED 1985
FISCAL FY 84 FY 85 FY 86
VSCA
Johnson County 1 $ 8,969.00 1 $ 9,865.00 $ 14,183.03
I City of Coralville
1983
1/1/843/31%84
4/1/843/31/85
(4/1/ 3/31/86)
United Way of Johnson County $.
$ 5,026.99
$ 7,054.00
1 $ 8.943.46
FISCAL FY 84 FY 85 FY 86
VSCA
Johnson County 1 $ 8,969.00 1 $ 9,865.00 $ 14,183.03
I City of Coralville
I $ - 0 -
S - 0 -
$ 2,000,00
FY 86 SUPPLEMENTAL REQUEST:
TOTAL OTHER
COUNTY
UNITED WAY
Director's Salary Adjustment
1 $ 4.a13.On
1 $*3.007.90
$ Ana nn
$ an -i nn
* Includes Iowa City, Coralville, and other fundraising
316
a�a�
r-.
PROGRAMS - CONTINUED
6. WOMEN AGAINST PORNOGRAPHY - provides education and awareness about
t e issues of pornography and examines the connection and correlation of
media advertising and pornography to violence toward women and children
_..,.,..,..A tnrTT6R SAFE THAN
RRY) - spearhead, coordinate, an maintain
�ravention of the sexual abuse and molestation of our
317 �3.g
1
1
1
1
1
1
1
1
1
1
AGENCY: RVAP
AGENCY: RVAP
INCOME DETAIL (Continued)
320
a 3a�
PROGRAM
PROGRAM
PROGRAM
PROGRAM
PROGRAM
PROGRAM
3
4
5
6
7
8
1. Local funding sources(List below)
2150.00
150.00
450.00
a. UNITED WAY
b• CITY OF IOWA CITY
c• JOHNSON COUNTY
d.
'a w+
,. M
U of STUDENT SEN
e . CITY OF CORALVILLE
f.
�r',''r`, w,
e•.�>x�tl
w ;'"
K,., ,r
,:,;�
�F+n✓a\'''_"iSw
2. State,Federal,Foundations(List)
- 0 -
- 0 -
- 0 -
a.
b.
c.zas'
3. Contributions/Donations
- 0 -
- 0 -
- 0 -
4. Special events(List below)
-
-y
- 0 -
- 0 -
tt0
a•
CM�<"lELi.t
S.q. hey
b.•M:
rY. a543AF
;M N1
a PII4sGii
t1.f2N:i
C.
.aWm•f�y-
r
Aieffti!+ Yin
'&
vl
C1Jf�a_•�t %c,
'
r�,'�KaiiY..ia�ict
S. Net sales -services
- 0 -
500.00
- 0 -
6. Net sales -materials
7. Interest income
8. Other(List below,including mist.
850.00
- 0 -
150.00
' .n
,xy
1i.
t`✓�' S otst
a. WORKSHOPS
85000^
, Sr
7Nt r i
�".
�'y,
i"
f11 A 4'
b.SUBSCRIPTIONS
)Tr5+ �
5,
0 00.
E
(kp( X
.CStE
'h i'N
f'•
!`',L''`1a
x�4
it
<.�•+},,r'i°j a,i'
C.
a�r..yi
TOTAL INCOME (Show also on page 2,
line 1b)
3000.00
650.00
600.00
Notes and comments:
320
a 3a�
EXPENDITURE DETAIL
AGENCY:
RVAP
321
X 318
ACTUAL
LAST YEAR
THIS YEAR
PROJECTED
BUDGETED
NEXT YEAR
ADMIN.
PROGRAM
1
PROGRAM
2
1. Salaries
19,129.00
23,280.00
34 292.00
34,292.0
- n -
- -
_
2. Employee benefits & taxes
3,426.46
4,000.83
7,519.40
7 1
- Q -
- n -
3. Staff development
- 0 -
500.00
500.00
- 0 -
500.00
- 0 -
4. Professional consultation
1,726.51
1.200.00
1,200.00
608.0
0
5. Publications/Subscriptions
837.69
1,000.00
1,250.00
- 0 -
- 0 -
6. Dues & Memberships
40.00
50.00
50
- -
50.00
- -
7. Rent
INKIND
INKIND
INKIND
--------
---------
-------
8. Utilities
INKIND
INKIND
INKIND
--------
----------------------
Telephone
1,904.26
2,000.00
2,200.00
100.00
2 100.00
- 0-
10. Office supplies & postage
1,940.61
2,190.00
2,500.00
100.0c
1,000.00
77R -n
11. Equipment purchase & rental
214,00
220.00
220.0
- 0 -
- n-
2. Equipment/Office maintenance
--------------------
-------------------------------
----------
--------
--------
3. Printing & publicity
13.
3,048.38
4,823.00
5,130.00
- 0 -
750.00
1,880.4
4. Local transportation
184.46
300.00
400.00
- 0 -
200.00
- 0 -
5. Insurance
---------
----------
-----------
--------
--------
-------
6. Other (specify):
---------
----------
-----------
--------
--------
-------
17. Rental and Purchase Films
547.00
600.00
fi00.00
- 0 -
- 0 -
- 0 -
8' Whistles
260.35
250.00
250.00
- 0 -
- -
- -
9• Miscellaneous
2,612.88
- 0 -
- 0 -
- 0 -
- -
- -
0.
TOTAL EXPENSES (Show also on
page 2,line 2)135,871.81
40,413.83
56,111.40
42,811.40
5,000.00
4,050.00
Notes and comments:
321
X 318
EXPE
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
_1
SALARIED POSITIONS
Position Title / Last Name FTE*
Coordinator 1.0
Assistant Coordinator .5
*Change to Full-time _�—
� l�Iv 1QaS —
RESTRICTED FUNDS (Complete detail,Forms 7 &
Restricted by:
Restricted for:
City of� City
Salaries
Board
Salaries
Count_
Salaries
U of I Student Senate
Programs
MATCHING GRANTS
Grantor/Matched by:
NONE
AGENCY:
ACTUAL I PROJECTED
829.96) 16,000_00
EXT YEAR
BUDGET
969.001 9,865.00 1 15,016.99
IN-KIND SUPPORT DETAIL
rs 33,696.00 48,000.00 60,000.00
Services/Voluntee
Material Goods
Space, utilities, etc. 1,266.00 1,
Other: (Please specify)
Workstudy Paid by WRAC
478.55
Workstudy Paid b U of Iowa 1 88 28
37,329.83 52,
Total
. *Full-time equivalent: 1.0•Fulltimet .5=Halftime; etc.
323
00 ) 64,950_00
N %1
CHANGE
a3�s'
BENI
TAXES E
(Liss
TOTAL
FICA
Unear
Work
Reti
Heal
Disa
Life
Othe
If all
Sick
Vaca
HolT
Montt
Hour!
DIRECT01
Health
Disabil
Life In:
Dental
Vacatioi
Holiday!
Sick Lea
POINT
"The U
"*The U
vacatfo
11 day,
Ing boa
OPTIONAL BUDGET FORM:
(Indicate N/A
AGENCY: RVAP if applicable)
DETAIL OF RESTRICTED FUNDS
(Source Restricted Only --Exclude Board Restricted)
A. Name of Restricted Fund PROGRAMS
1. Restricted by: University of Iowa Student Senate
2. Source of fund: University of Iowa Student Senate
3. Purpose for which restricted: Programs
4. Are investment earnings available for current unrestricted expenses?
Yes X No If Yes, what amount:
S. Date when restriction became effective: 7/1/84
6. Date when restriction expires: 6/30/85
7. Current balance of this fund: as of 10/1/84: $3.667.64
B. Name of Restricted Fund Payroll
1. Restricted by: City of Iowa City/ Johnson County/ Board of Directors
2. Source of fund: City, Johnson County, and United Way
3. Purpose for which restricted: Payroll
4. Are investment earnings available for current unrestricted expenses?
Yes X No If Yes, what amount:
5. Date when restriction became effective: 711184
6. Date when restriction expires: when funds are depleted'
7. Current balance of this fund:
C. Name of Restricted
1. Restricted by:
2. Source of fund:
3. Purpose for which restricted:
4. Are investment earnings available for current unrestricted expenses?
5.
Yes No If Yes, what amount: _
Date when restriction became effective:
6. Date when restriction expires:
7. Current balance of this fund:
326
aa.71?
RAPE VICTIM ADVOCACY PROGRAM
INTRODUCTION
The following information is a brief description of our activities, ac-
complishments, needs and goals based on this past year, 1983-84. The
report is in narrative form with more specific statistical information
included.
The sections are organized as follows:
Introduction
Staff
Statistics
Information Bureau
Speakers Bureau
Support Group
Newsletter '
"NhistleSTOP Program"
Networking
Facilities
Conclusion
It is hoped that this report will give readers a comprehensive and inter-
esting overview of the work of the Rape Victim Advocacy Program for the
year of July 1, 1983 to June 30, 1984. I have also outlined some of our
goals and aspirations for the coming year as well as specifying what our
needs are and will be in the future.
Submitted by,
Karla S. :tiller
Coordinator
STAFF
This year, the staff of the RVAP consisted of a full-time Coordinator, a
half -tine work-study office assistant, and (since November), the addition
of a half-time Assistant Coordinator.
The demand on the position of Coordinator was greatly relieved by the ad-
dition of Diane Funk as Assistant Coordinator in November with an emer-
gency fund allocation from United Way. The increased caseload and increased
requests for programming caused severe problems in meeting the demand for
i
our services. Since the new position's inception, the efficiency, energy,
i
and effectiveness of the program as a whole has increased immeasurably.
We are still faced with not being able to meet all the demands for program-
ming and are experiencing a notable increase in the number of emergency
calls and requests from law enforcement and legal personnel for advocacy
services for clients. Diane has, on many occasions, put in much more
than 20 hours per week and has spent much of that assisting Karla with her
workload. This has proven to us over and over again the need for this
position to be a full-time one and we will continue to work toward that
goal.
We were extremely fortunate this year to have had the opportunity to work
with Roxi Mueller. She was employed in the work-study office assistant
f position and helped us to realize the potential for that position. She
i
was organized, efficient, responsible, and possessed a wonderful sense of
humor, which in dealing with the issues we deal with, is a great relief.
Realizing a clear definition, we have been further able to increase our
productivity level and take greater advantage of this resource available
i
to us.
We held three training sessions this year and were pleased with the quality
and calibre of the volunteers. Our May training group was somewhat smaller
than the others, but that is consistent with the fact that many people are
unavailable over the summer. We were able to cover the line quite adequately.
We were, however, glad when the fall training session began.
In addition to emergency volunteers, we had a number of volunteers to do
other projects for us including working on the Information Bureau and on
the newsletter "Through Women's Eyes. '
329
a3AF
Staff -continued
I have been impressed over and over again with the amount of work and
commitment that the volunteers have given to the RVAP. We were pleased
to see the return of some advocates who had been away, having been out of
town, busy with other things, or just taking a break. It is good to have
them back.
A problem that we continually battle has been that of burn -out and
advocate -retention. We have taken some steps to lessen this problem by
starting an advocate newsletter and an advocate support group. We have
continually stressed the importance of monthly meetings and keeping in touch,
either in person or by phone. It is all too easy to become isolated when
dealing with sexual abuse and the tendency to become overwhelmed is strong.
We are planning more inservices and on-going education for the advocates.
We are also in the process of developing a liaison advocate position to
maintain even closer contact with our advocates, as well as continuing
contact with Karla and Diane.
Fe have revised'bur training manual so that it is more orderly, easier to
use and generally more functional. We have included material that we feel
is relevent and have removed some that was not necessary. We have updated
the material and numbers.
It is our hope that these efforts will result in more advocates remaining
1 longer. We have a number of "veterans" now that have formed a solid base
and support system that makes it easier for newcomers to plug In to. We
have also devoted a longer amount of time for advocates to get to know
each other in the training program and therefore a greater bonding has
formed, both with Individual training classes and with other advocates.
330
a3aV
CRISIS CALL STATISTICS
This year the number of rapes reported to the Rape Crisis Line was 68, an
increase of 25': over last year's reports numbering 54. While we attribute
the most recent increase in part to an actual increase in the number of
assaults occurring, we are also seeing more willingness on the part of the
victims to report. This is undoubtedly due to increased sensitivity and
awareness of authorities, friends and family, and the public in general.
News media, most of the time, have displayed more sensitivity and have
made general policies protecting the identities of the victims. Child
sexual abuse is no longer silent, as it once was. Women themselves seem
to be exhibiting an increase in concern for personal safety and a lower
tolerance for inappropriate male behavior, especially violence.
Past rapes (those occurring one month or more prior to reporting) were
numbered at 19, three less than the reporting period last year. Assaults
(incldding attempted rapes) remained the same at 21 while reported sexual
harassments decreased 39%, 38 reported last year to 23 this year. Kidnap-
ping remained the same at three for both years while exhibitionists reported
to us increased 150: from 2 fast year to 5 this year. There was a very slight
increase in reported windowpeekers and obscene phone calls/mail. Last year,
10 incidents of child molestation were reported to us while this year, 8
were reported. There was an increase in the number of domestic abuse cases,
up 71: from 7 to 12. The number of cases involving incest reported to us
increased 77:, from 9 to 16. We should note at this point that the Rape
Crisis Line is not the primary agency reported to for either child sexual
abuse or domestic violence. These calls are referred to the appropriate
agencies as soon as possible. We had one case of breaking and entering
compared to two for last year and 3 calls were in our "other" category
both years.
The 68 rapes this year included the following characteristics:
1
Of the 68 cases, 961". (65) of the victims were female. Of the 4: (3) who
were male, one victim was a little boy, one a gay male, and the third a
heterosexual male. All the males were assaulted by men, as were the females.
The demographics of the assaults are as follows: Iowa City metro was
approximately 38: (26), Johnson County had 13 (9), "Other" con..tituted
1S.." (12), while in 31: of the cases (21), the location was unknown to us.
331
a37f
Crisis. Call Statistics -Continued
i
Assaults occurring in residences were at 322 (22), while 242 (16) occurred
dutside or in a vehicle. Dormitory assaults reported to us were at 42 (3)
while 407. (27) of the cases occurred in some other setting such as a business,
public building, or the like.
Victims knew their assailants in 412 (28) of the cases. The assailants
were strangers to the victims in 252 (17) of the cases while 67. (4) involved
-relatives and in 282 (19), we did not find out who the assailant was.
The majority of the assaults were committed by a single perpetrator,
accounting for 852 (58) of the cases, while 102 (7) involved two or more
perpetrators constituting a "gang rape" type of assault. In 42 (3) of the
cases, the number of assailants was unknown to us.
victims reported to the police in 419. (28) of the cases and 282 (19) did
not report to the police. Advocates made third -party reports (leaving the
victim anonymous) in 32 (2) of the cases and in 282 (19), we do not know
whether the victim reported the assault or not.
Cv�
Weapons were involved in 122 (8) of the incidents, with knives being the
most prevalent and guns coming in second. No weapons were involved in 512
(35) of the cases and in 372 (25), no mention of a weapon was made.
Victims themselves reported to the Rape Crisis Line in 51 (35) of the
occurrences, while reports from friends or relatives stood at 132 (9).
We were called by law enforcement 122 (8) of tlib times and the hospital
accounted for 102 (7) and 142 (9) were reported to us by others (counselors,
teachers, etc.).
There was perhaps our most significant increase in the number of times that
advocates were called to the hospital to be with a victim. This figure was
up 412 over last year. This year, advocates went to the hospital in 462
of the cases which was 31 times over 9 last year. We contribute this
increase, in part, to increased cooperation with hospital and law enforcement
personnel, as well as requests from victims for our services, and perhaps
more women who are raped going to the hospital.
our statistics reflect first-time contacts only and do not include follow -
332
122-W
Crisis Call Statistics -Continued
up calls. They are listed in the most serious category except for domestic
violence calls which are, for the most part, listed twice. Once, they are
listed under Domestic xbube and the second time, under the offense,
j which is most often rape. It is difficult to keep an accurate account
i
of all information and referral calls that we receive, but we have done
so to the best of our ability. We experienced a 52 increase over last
year in total crisis calls (195 this year, 185 last). Total crisis calls
including information and referrals were up 692 this year, with the Line
receiving 381 calls this year and 225 last. This demonstrates an increase
of 156 calls.
The Rape victim Advocacy Program received calls reporting incidents on
the U. of I. campus that occurred in the following places. in front of
Chem -Bot building, Quadrangle lawn, Quadrangle Dorm, Daum, Burge, Rienow,
Mayflower Apartments, Hancher, Afro-American Center, U of I Library, U of I
Hospital ramp, Iowa Avenue, Iowa Memorial Union, and the Madison Street
parking ramp. These reports included rapes, assaults, and harassments.
333
o;,?,3.7if
INFORMATION BUREAU
The RVAP handed out thousands of sheets of information from our extensive
Information Bureau this year. Much of the information dealt'with the
ehild
prevention of rape, sexual harassment, violence and pornography,
sexual abuse.
We updated a number of our hand-outs and designed some new ones. New
additions included:"Action Suggestions for Parents"
"Action Suggestions for Children"
"Warning Signals of Child Sexual Abuse"
"Rape Prevention Tactics"
"Prevention and Alternatives to Pregnancy from Violent Assault"
"Speakers Bureau Nand -out"
and more.
We updated our statistics and did more extensive characteristic break -downs,
as well as four-year comparisons. We established an offender file containing
the names, descriptions, patterns, and m.o.'s of assailants.
We are also.in the process of updating our map, both wall and hand-out to C_.+
show where rapes, assaults and harassments have taken place. This map will
not only include calls to the Rape Crisis Line but we are including calls
to local law enforcement departments as well.
We have written and routinely sent out Public Service Announcements on
Rape Prevention and Sexual Harassment. These have been run on various
radio and t.v. stations throughout the year.
We have taken a number of sexbal abuse fact sheets and combined them into
two hand-outs. We have also combined lists of bibliographies on rape, incest
and sexual harassment and made them more organized and comprehensive.
We have continued to circulate the "WhistleSTOP" brochure in conjunction with
the "WhistleSTOP" program and also used it for its rape prevention information
in speaking engagements and workshops.
We continue to update our information and to keep up with new information
in all areas of sexual abuse, including child sexual abuse. We have re -done
information into a form that is easier to read and disemminate.
334
A3'?f
SPEAKERS BUREAU
This year we did 69 speaking engagements and workshops involving over
2,534 people. Our presentations ranged from rape prevention to sexual
harassment to the prevention of child sexual abuse. We noted a very
definite increase in the requests for our'child sexual abuse prevention
program "Better Safe Than Sorry". We did numerous radio and television
presentations. Pat Meyer, Program Coordinator for the Domestic Violence
Project and I did a half hour program on KLAN that included the showing
of the film "Better Safe Than Sorry". Funding for the project came
from a grant from General Mills and from the American Legion. Diane
worked extensively with KirPwood on setting up programs. Karen and
Diane also worked to commit a comprehensive program to paper in order
to assist speakers in their presentations.
In addition to the resources and materials that we have in our Speakers
Bureau, we have added a slide show entitled "Rape: A Rural Reality"
and hope'to do more outreach into the smaller towns in Johnson County.
We have done a number of child sexual abuse prevention programs in
smaller towns and would like to focus more on rape prevention for rural
women. We have also added a slide show entitled "Media Images of Child-
ren" that demonstrates the usage and exploitation of children in advertis-
ing and pornography.
We have made good use of our films and slide shows and have received
requests that demonstrate a broad spectrum of interest in the different
areas of sexual abuse. We are presently looking for a nein and different
rape prevention film for use in general rape prevention programs.
In the past, we have utilized emergency advocates for our Speakers Bureau.
We will continue to do this, however, due to the increase in requests and
the increase in the number of emergency calls advocates are receiving an "
the Line, we will be augmenting our pool of speakers with other volunteers
trained to do programs. Plans call for a "team" that will be trained to
present "Better Safe Than Sorry" programs as well as general rape prevention.
We will continue and encourage emergency advocates to do speaking engage -
tents as they are empowering and tend to help balance the work on the Line
and help in dealing with burn -out.
335
Aaa00
SUPPORT GROUPS
The Drop -In Rape Victim Support Group for Women has been going for about
a year and a half. We have met every Wednesday from 6:30-8:30 p.m. at
the WRAC. The exceptions to this are that we took a short sabbatical
in the summer months and over the Christmas holidays. Attendance has
varied from 2 to 10 with the usual attendance being from 4 to 6. Karla
and Diane are the facilitators of the group and we have some women who
attend regularly. The group has also proved to be valuable to us as
a referral for victims that is both immediate and ongoing. In the past,
we have had difficulty getting enough women for a closed group ready to
start at the same time. Now, we are able to refer women to a group that
is meeting every week. We have had some women come to the group a few
times and that has been sufficient to meet their needs. Others have come
to meetings, stopped, and then returned again. We are looking forward
to continuing this group and plan to do more in the way of advertising
it as a resource for counselors and other agencies.
We have had requests for support groups for women who are victims/survivors
of incest and child molestation. There is also interest in a group for
the significant others of victims. We will do these groups as we -have
the time, facilitators, and space.
NEWSLETTER -"THROUGH WOHEN'S EYES
"Through Women's Eyes" is the bi-monthly newsletter of the RVAP. It is in
the second year of publication and has included information on cases,
legislation, other cneters, poems, and other material of interest about
sexual abuse. Our issues have included stories and editorials on pornography,
child sexual abuse, domestic violence, rape, sexual harassment, and other
relevent topics. We have increased our graphics with each issue. We have
changed and made improvements and received positive feedback and material
for inclusion from readers. We have received subscriptions from all over
the United States. Initially, our goal was to have a networking tool with
which we could share the vast amount of information that comes through our
office. This newsletter has served that purpose and we look forward to
continuing it this next year and increasing our readership.
336
o?3a4F
Speakers Bureau -Continued
We sent out an information sheet and a reply card regarding the programs
we offer to groups that have made requests in the past and targeted
similar groups. The shbet explained what types of programs we offer
and asking if the group will be interested in being scheduled for a
program. Hopefully, this will allow us the opportunity to do longer range
planning and to combine programs and groups where possible. This plan
seemingly will allow us to maximize our resources in time, energy,
and personnel.
The emphasis this yenr will be on programs such as the "Nobody's Victim"
Workshop and on physical self-defense classes. We have received a lot of
requests for these programs and will be considering them to be a high
priority based on the number and pattern of attacks on women this year.
337
07 3WO
"WRISTLESTOP PROGRAM"
The "WhistleSTOP Program" coninues in its third year. We are highlighting
the program this year and will be doing a great deal of public education and
awareness about the program.
This program compliments other crime prevention programs and is a highly
,
adaptable program. It can be used in Neighborhood Watch programs, block
parents, elderly and women joggers and runners and many, many more.
This program has allowed us access to a greater audience for our rape
prevention programs and has provided a•focus for prevention efforts with
many groups.
We have heard back from women who have used their Whisltes ind in certain
situations they have Worked extremely well. They have seemed to serve
as a deterrent when'displayed, although there has been no definitive study
of this.
We look forward to using this program in conjunction with other efforts.
It has proven to be cost-effective so far With the money from whistle sales
used to continue the program.
338
d3zr
NETWORKING
We have worked very hard this year on developing networks with other agencies
in order to share information and provide the optimum level of services to
clients. The Domestic Violence Project, United Action for Youth and the
RVAP, for example, have worked together on developing the child sexual
abuse prevention program and presenting it.
The RVAP has made an increased number of referrals to MECCA, Crisis Center,
Community Mental Health, Social Services, DVP, UAY, private counselors, and
others.
We have worked with hospital personnel in refining and revamping the protocol
for dealing with victims of sexual abuse. We have worked with law enforce-
ment on sharing information about offenders, patterns; and locations of
�1
assaults. We have also met to discuss procedure and our working relation-
ship. We've worked closely with the County Attorney's Office in working
with victims, billing for medical exams and other expenses, and issues
(elated to the court system.
We have worked with WRAC in assessing needs of women in the communkty.
They have helped us tremendously by handing out information to walk-ins
and including information and publicity about the RVAP in the WRAC newsletter.
We have also worked together regarding issues of common interest, i.e. issues
around pornography, offensive advertising, etc.
We have worked with local news media on the coverage of sexual abuse cases
and on developing a policy that is sensitive to victims while still meeting
the public's need to know.
339
FACILITIES
Our office is housed on the second floor of the Women's Resource and
Action Center. There are three of us who regularly work out of the office,
as well as the Volunteers who work on the newsletter and other projects.
We use the group room down the hall for the Drop -In Rape Victim Support
Croup for Women.
We have used the back room at the WRAC for training but have experienced
occasional scheduling conflicts due to WRAC programming and other groups
using that space. We have used space at the Iowa Memorial Union and
the library for training for programming, especially during the ten-year
celebration last fall. We have used the group room for counseling and
have experienced some conflicts here also, although ones that we have
worked out through the use of another office in the WRAC.
The WRAC and RVAP have both grown tremendously in size and services. We
are working more closely on coordinating the use of existing space and
resources. The majority of our programming will be scheduled at other
facilities more often than not in the upcoming year due to a full program
schedule by the WRAC, and various other considerations.
340
M
.Z3 -.If'
CONCLUSION
In conclusion, the Rape Victim Advocacy Program has been utilized in many
ways this past year by members of this and surrounding communities. In
reviewing our goals and objectives set out for FY84, I believe we have
realized the majority of our goals. We have received requests from people
across the state for information about our programming, services, and how
we provide them. We have received an increase in the number of calls bn
the Rape Crisis Line, as well as the amount of printed information that
we hand out. Our programming requests have increased and we are finding
that we are not able to meet all of them.
WE have an adequate pool of volunteers at this time for the Rape Crisis
Line and we will work to maintain that through active recruitment and
regular training sessions. We are increasing our Speakers Bureau pool
and are seeking additional resources for printing hand-outs. We are
seeking to make Diane's job a full-time position in order to be able to meet
the demands for emergency needs, follow-up victim advocacy, and programming.
We will continue to network with other programs and agencies and to work
closely with student organizations such as Student Senate, CAC, and Pan-
hellenic to bring rape prevention programming to the students at the Univ-
ersity of Iowa and Also the employees at the University of Iowa.
We think that with the staff and volunteers we have, we can continue to
do a good job of working to meet the needs of the communities we serve.
341
a3a�
ACCOUNTABILITY UUESTIONAIRE
A. Agency Purpose : to provide crisis intervention, support and advocacy
to victims of sexual abuse on a 24 hour emergency basis. To educate
and inform the community regarding issues surrounding sexual abuse/
harassment and to provide prevention information and programs.
B. Programs 6 Brief Description: Two advocates staff the crisis line
and volunteers also work on the Speakers Bureau and Information Bureau.
Programs include: "Better Safe Than Sorry" - a child sexual abuse pre-
vention program, "WhistleSTOP Program" - a community -action prevention
program, etc.
C. Tell us what you need funding for.
To increase the Coordinator's salary to a level that is commensurate with
duties and responsibilities and to make it more comparable with that of
other agency directors, and to fund a full-time assistant position to assist
with direct services and the education/prevention efforts.
D. Management
1. Does each professional staff person have a written job
description?
Yes X No
2. Is the agency Director's performance evaluated at least
yearly?
Yes X No
E. Finances
1. Are there fees for any of your services
Yes X No
a) If "yes", under what circumstances
Workshops, classes, out of county speaking engagements
b) Are they flat sliding X ?
c) Please discuss your agency's fundraising efforts, if applicable
We continue our fundraising efforts with "CALL POLICE" Banners,
rugs, t -shirts, and soliciting donations where appropriate. We are
investigating other avenues.
342
a3, -t
1-.
F. 'Program/Services
1. How many persons in Johnson County did your agency serve
last year?
a) Duplicated count 470
b) Unduplicated count 381 Non -crisis 2;534
2. How many clients in Iowa City did your agency serve last year?
a) Duplicated count 265
b)'Unduplicated count 247
3. How many units of service did your agency provide to Johnson
County residents last year? 2975
4. Please define your unit of service
Unit of service = I hour counseling -emergency 1 hour workshop
I hour walk-in counseling
^. 1 hour.speaking
1 hour follow-up on crisis calls
5. In what ways are you planning for the needs of your service
population in the next 5 years?
19e are planning to be able to meet the upsurge in demands that we are
experiencing. We are also exploring alternative/additional sources of
funding . We are adapting our programs to meet different needs in the
community as they arise. Also we plan an increasing public awareness
campaign.
6. Please comment on any other problems or factors relevant
to your agency's programs, funding or service delivery.
Our emergency calls this year Increased by 156. There was an increase
In the demand for follow-up services including a notable increase In the
requests for court advocacy. Our requests received for 'speaking engage-
ments have continued to Increase and we spoke to more than twice the
number of people than the year before. Our crime prevention programs
have required more time and attention.
343
�3,�i
7. List complaints about your services that you are aware of.
I. Inability to meet the dumber of requests for speaking engagements
and workshops.
2. Unavailability of staff due to staff shortage.
3. Unable to fulfill education/prevention requests.
8. Do you have a waiting list or have you had to turn people away
for lack of ability to serve them? What measures do you feel
can be taken to resolve this problem?
Yes. Additional staff time as requested in the budget.
How many people are currently on your waiting list?
SEE BELOW
9. In what way are your agency's services publicized?
Local newspapers, radio, T.V., brochures, speaking engagements, match-
books, calling cards, whistles and keychains, posters, newsletters, phone
directories, stickers, hand-outs, agency networking and word-of-mouth.
8. (Continued) We have a varying number of women and adolescents for the
'Incest Victim/Survivor support group that are waiting until we have the L.
time to set up the groups.
344
a3 -1W
RAPE VICTIM ADVOCACY PROGRAM
RAPE CRISIS LINE
RAPE CRISIS LINE
KOGRAM 1
Goal: To provide peer counseling, crisis intervention, and advocacy to victims
of sexual abuse and harassment in Johnson County.
Objective A: In FY '86, to provide immediate direct phone counseling and in-
person advocacy (When appropriate) on a 24 hour basis to victims
of sexual abuse/ harassment including sexual harassment on the
street, on the job, and in school; exhibitionism, incest/child molest-
ation, attempted rape and rape.
Tasks: 1. Maintain a volunteer staff of 35 advocates
345
"?3..?f
2. Schedule RVAP office coverage for walk-ins Monday -Friday.
j
3. Schedule two advocates per shift (two shifts per week) to
cover the line from 5 p.m. - 8 a.m. throughout the week and
24 hours over weekends.
4. To hold at least two training programs per year.
i
5. Hold monthly meetings for advocates including inservice training.
6. To provide daily supervision for advocates and periodic evaluations.
Objective B:
In FY '86, to provide follow-up information, advocacy and support
to victims of sexual abuse Including accompanying them to the
hospital, police department, County Attorney's Office, and court.
Tasks:
1. Provide office coverage for walk-ins including coverage in the
absence of the Coordinator or Assistant.
2. Train personnel in follow-up procedures.
3. Provide supervision and evaluation.
Objective C:
In FY 186, to maintain statistics to be used to evaluate trends, fre-
quency, and nature of Incidents and to compile information about
victims and offenders that is essential in facilitating effective
iprevention
efforts.
Tasks:
1. Train staff in collection of statistical information and analysis
i
of same.
2. Assign statistical duties and supervise collection of data.
3. Evaluate data.
4. Compare with law enforcement and other agency stats.
S. Inform public of findings.
Objective D:
In FY '86. to provide support and information to the significant
others of victims of sexual abuse so they, in turn, may offer the
victim support, understanding, and comfort in her recovery process.
Tasks:
1. Train advocates in aiding significant others of sexual abuse victims.
2. Assign one advocate to work with significant others at the hospital.
3. Schedule coverage of the Rape Line during the day to provide
support and information to significant others.
4. Maintain a referral list of counselors who deal with relationship
counseling and long-term family counseling.
345
"?3..?f
Rape Crisis Line - Continued
e`l
RESOURCES Needed to Accomplish Program Tasks
1. One full-time paid Coordinator, one full-time paid Assistant
to the Coordinator, one half-time clerical work-study student.
2. Two Telephone Lines: One 24 hour and one business line
with answering service.
3. Printed materials, films for training, and publicity,
4. Three rented pagers ( 2 for on call advocates, one for Coordinator.)
5. Supplies for resource and referral information, call sheets.
6. Administrative office space (In -Kind).
7. Counseling space (in -Kind)
Cost of Program (Does not include administrative costs)
$4,850.00 in 1985
$5,000.00 in FY 186
346
r:
Aaat
r
RAPE VICTIM ADVOCACY PROGRAM
INFORMATION BUREAU
PROGRAM 2
INFORMATION BUREAU
Goal: To provide the public with written materials, research, and resources on
all aspects of sexual abuse/ harassment.
Objective A: In Fy '86, to prepare updated written material for distribution
through the Rape Victim Advocacy Program Speakers Bureau and
t hrough the RVAP office.
Tasks: 1. To research and write updated materials throughout the year.
2. To familiarize volunteers of the Speakers Bureau with the
material prepared.
3. To maintain supplies of written materials at outlying distribu-
tion points.
al
Objective B: matiion incFY lto uding locations, ocations, epare and trends,�tandpdescriptionstatistical
ofassailants.
Tasks: 1. To compile data from calls received from the Rape Crisis Line.
2. To provide stats to media, law enforcement, and the community.
RESOURCES Needed to Accomplish Program Tasks
1. Office suppues
1. Office supplies
2. Printing Service
3. Resource books and other materials.
Cost of Program (does not include administrative costs)
$4,010.00 In 1985
$4,050.00 In FY '86
347
�3�3�
PROGRAM 3
RAPE VICTIM ADVOCACY PROGRAM
r`0
SPEAKERS BUREAU
SPEAKERS BUREAU
Goal: To provide public education on the issues surrounding sexual abuse/harass-
ment and to provide prevention information and programming on same.
Objective A: In FY 186, to offer presentations on issues of sexual abuse/harass-
ment and prevention measures of same on a request basis.
Tasks: 1. To have two training sessions for speakers.
2. Schedule speaking engagements and workshops.
3. To provide training and supervision.
Objective B: In FY 186, to present prevention workshops such as the "Nobody's
Victim" workshop and•Self-Defense for women in the Iowa City/
Johnson County communities.•
Tasks: 1. To train and supervise speakers.
2. To do outreach to community organizations and law enforcement
agencies to assist in promoting the program and other sexual abuse
and crime prevention measures.
3. To maintain a prevention material supply at whistle distribution
points.
RESOURCES Needed to Accomplish Program Tasks
G' c
1. One full-time Coordinator, one full-time Assistant, and one half-
time work-study student.
2. Materials for hand-outs.
3. Film purchase and rental.
4. Shipping.
S. Donated office space.
6. Donated training space.
Cost of Program (Does not include administrative costs)
$2,167.00 in 1985
$3,000.00 in FY 186
348
a31;Z8
RAPE VICTIM ADVOCACY PROGRAM
WHISTLESTOP PROGRAM
WHISTLESTOP PROGRAM
PROGRAM 4
Goal: To promote, coordinate, and maintain 'a community sexual abuse/crime
prevention program.
Objective: In FY 186, to provide consultation, direction, and coordination
in all efforts connected with the WhistleSTOP Program.
Tasks: 1. To have two training sessions per year for volunteers.
2. To maintain an adequate supply of whistlepacs and brochures.
3. To maintain a file of testimonials and successes of the WhistleSTOP
Program.
4. To maintain sales records.
5. To give informational presentations on the WhistleSTOP Program
and to promote the program.
RESOURCES Needed to Accomplish Program Tasks
1. One full-time paid Coordinator, one full-time paid Assistant
Coordinator, and one half-time clerical work-study student.
2. Whistlepacs.
3. Printing of WhistleSTOP brochures..
4. Four Speakers Bureau volunteers.
Cost of Program (does not include administrative costs)
$578.00 in 1985
$600.00 In FY 186
349
as -7'f
PROGRAM 5
RAPE VICTIM ADVOCACY PROGRAM
THROUGH WOMEN'S EYES -NEWSLETTER
"THROUGH WOMEN'S EYES" - Newsletter
Goal: To provide a bi-monthly newsletter containing pertinent information about
sexual abuse and harassment.
Objective: In FY 186, to produce a newsletter to serve as a nationwide
networking tool that contains articles on legislation, sexual abuse
cases and their disposition, poems, prevention material and other
information of interest.
Tasks: 1. To collect, write, and edit articles and information for inclusion
in the newsletter.
2. To assign volunteers to write, type and lay -out newsletter.
3. To maintain an updated file of subscribers and distribute the
newsletter.
RESOURCES Needed to Accomplish Program Tasks
1. Staff (Previously detailed)
2. Office supplies.
3. Printing service.
4. Postage.
S. Typewriter.
6. Subscriptions to other newsletters. r
Cost of Program
$528.00 in 1985
$600.00 in FY 186
350
Haat
I
rROGRAM 6
RAPE VICTIM ADVOCACY PROGRAM
WOMEN AGAINST PORNOGRAPHY
WOMEN AGAINST PORNOGRAPHY
Goal: To develop awareness of the correlation and connection between pornography
and violence toward women and children.
Objective: In FY '86, to increase public awareness about pornography and how
it relates to rape and other forms of violence toward women and
children.
Tasks: 1. To present at least four formal programs within the year through-
out the Johnson County/Iowa City communities.
2. To distribute literature on pornography through the RVAP Infor-
mation Bureau.
RESOURCES Needed to Accomplish Program Tasks
1. Staff (Previously detailed)
2. Office supplies.
3. Speakers fees.
4. Publicity.
Cost of Program (Does not include administrative costs)
Costs are Included In Speakers Bureau figures.
351
PROGRAM 7
RAPE VICTIM ADVOCACY PROGRAM
CHILD SEXUAL ABUSE PREVENTION PROGRAM 0�4
CHILD SEXUAL ABUSE PREVENTION PROGRAM
Goal: To teach self-pretection and prevention of child sexual abuse/molestation to
children, their parents and guardians.
Objective A: In FY '86, to present programs to children, their parents and
guardians based on the films "Better Safe Than Sorry I
for the prevention of child sexual abuse.
Tasks: 1. Train facilitators to present the Better Safe Than Sorry Programs.
2. Schedule programs in schools, scout troops, and children's
programs.
3. Present public programs throughout the year.
4. Obtain space for presentation of programs.
5. Obtain 16mm film projector through permanent loan or donation.
Objective B: In FY 186, coordinate Better Safe Than Sorry Program in schools and
provide speakers for those programs.
Tasks: 1. Train speakers and facilitators to present programs.
2. Promote program throughout the community.
3. Train child facilitators.
Objective C: Provide written material, statistics, and books for the prevention of
child sexual abuse.
Tasks: 1. Collect, write, and edit information for prevention.
2. Assign volunteer to research Information on sexual abuse.
RESOURCES Needed to Accomplish Program Tasks
1. Staff (Previously detailed)
2. Additional films.
3. Office supplies.
4. Research material.
5. Office space.
Cost of Program
Costs are included in Speakers Bureau figures.
352
a3-wr
UNITED WAY OF JOHNSON COUNTY DIRECTOR: Jim Swaim
AGENCY NAE: United Action for YOMCITY OF IOWA CITY •JOHNSON COUNTY ADDRESS: 911 m
lion. T_C_
HUMAN SERVICE AGENCY BUDGET FORM PHONE: 338-7518
FISCAL YEAR 1986 CALENDAR YEAR 1985 COMPLETED BY: Jim Swaim
(Please circle year your agency uses) APPROVED BY BOARD:
COVER PAGE on
11/5/84 authorized signature
date
Program Summary: (Please number programs to correspond to Income + Expense
Detail, i.e., Program 1, 2, 3, etc.)
(1) Outreach - Provides counsling, intervention and related services to youth
inn .lam -son County for the purpose of preventing or reducing delinquency.
Professional outreach counselors and volunteers maintain trusting relation-
ships with at -risk youth in the community, helping them develop the skills
to address problem situations without becoming involved in juvenile delin-
quency.
(2) §,n thesis - Provides an innovative arts environment for youth to become in-
vo ved in communication arts and the use of electronic media as a compelling
alternative to inappropriate or illegal behavior. Professional youth worker
provides support and counseling in addition to instruction in various arts
activities.
Local Funding Summary: CALENDAR
YEARS
cononccn ionc
1983
FISCAL FY 84 FY 85 FY 86
City of Iowa City 1 $ 35,500 $ 37,592 § 39,365
Johnson County $ 35,500 $ 37,500 $ 46,000
I City of Coralville I $ 600 I $ 600 I $ 700 I
FY 86 SUPPLEMENTAL REQUEST: TOTAL OTHER COUNTY UNITED WAY
Director's Salary Adjustment I $ $ $
353
aa��
1/1/84-
4/1/843/31/85
(4/1/85-331/86)
United Way of Johnson County 7,930
$ 4,145
$ 10, 00
1 $ 15,000
FISCAL FY 84 FY 85 FY 86
City of Iowa City 1 $ 35,500 $ 37,592 § 39,365
Johnson County $ 35,500 $ 37,500 $ 46,000
I City of Coralville I $ 600 I $ 600 I $ 700 I
FY 86 SUPPLEMENTAL REQUEST: TOTAL OTHER COUNTY UNITED WAY
Director's Salary Adjustment I $ $ $
353
aa��
BUDGET SUMMARY AGENCY: United Action For Youth
354
a,3al
AGENCY: United Action for Youth
INCOME DETAIL
1
ACTUAL
LAST YEAF
THIS YEAR
PROjECTEE
BUDGETED
NEXT YE
ADMIN.
PROGRAM
PROGRAM
1. Local funding sources(List below
83,056
88,592
103,965
21,810
60,044
22,111
a. Iowa City
:35;500
37,592
39,365
b. Johnson County
35;500•.
"37,500;
46,000
c. United 'Way
d. Coralville
a
600
700'
'x s
e. Other local
f. Johnson County Human Service
2. State,Federal,Foundations(List)
17,412
30,285
24,500
0
24,000
500
a. IA Dent of Substance Abuse
"];500. '
`, 11;1D0.
b. Dept Health &Human Services
M8,007r'
'.:,.8,500.
9,0001
C. Office of Juvenile Justice
: 11�36n
46 000,E
"'`Y5 000=
t'•v'�X+" ':.'`�""*"^���"L"
`"'�rJ
d. Iowa Arts Council
a s+
550:.
a`6851,,'r
.,,
x;4500'
1v Y f1;
x x.
triita
3. Contributions/Donations
1,340
2.000
3,000
0
1 000
2,000
4. Special events(List below)
112
11000
1,500
0
500
1.000
a. Fundraisers
}p 112+x.
:, OOQb.
C.
5. Net sales -services
6. Net sales -materials
7. Interest income
951
815
1,000
1,000
0
0
8. Other(List below,including misc.)
2,897
860
10,000
1,000
6,000
3,000
FY
a. l,isc(FY84) or Foundations (86
"z.:
r;. ,•
'? .,,._
b. Grants Receivable
.i•2�'228•�;
, r�•�,: ;:,Hn,
+Y ,,i
!,
.;,;. + ✓
Y Y ,;;
c. DTPA & other Potential Fed.`
�SfiO•�h7
000�1�
TOTAL INCOME (Show also on page 2,
line lb)
105,768
123,552
143,965
23,810
91,544
28,611
Notes and 'comments:
%PENDITURE DETAIL AGENCY: 11nited Action for Youth
ACTUAL
LAST YEAR
THIS YEAR
PROJECTED
BUDGETED
NEXT YEAR
ADMIN.
PROGRAM
1
O
PROGRAM
2
1. Salaries
76,588
88,015
100,360
15,795
65,689
18,876
_
2. Employee benefits & taxes
14,749
18,900
25,640
5,920
14,620
5,100
3. Staff development
521
600
600
100
400
100
4. Professional consultation
2,775
3,400
3,400
1,200
1,000
1,200
S. Publications/Subscriptions
20
120
120
100
20
6. Dues & Memberships
200
200
200
7. Rent
8. Utilities
1,440
1,440
1,800
350
1,100
1 350
9. Telephone
1,849
2,000
2,200
200
1,800
200
10. Office supplies & postage
796
1,000
1,000
200
600
200
11. Equipment purchase & rental
2. Equipment/Office maintenance
1,816
1,900
1,900
400
1,100
400
3. Printing 8 publicity
491
500
500
100
300
100
4. Local transportation
2,840
3,000
3,200
320
2,560
320
5. Insurance
1,311
1,600
2,000
200
1,000
800
6. Other (specify): Misc.
33
4n
50
25
25
7• Program Activities
849
750
1,000
800
200
8. Program Supplies
214
750
1,000
250
750
9.
0.
TOTAL EXPENSES (Show also on
page 2,line 2)
106,292
12.4,215
144,970
24,810
91,544
8,616
Notes and comments:
AGENCY: United Action for Youth
SALARIED POSITIONS
Position Title / Last Name FTE'
Director 1
Outreach Coordinator 1
Synthesis Coordinator 1
Outreach CounselorsFyB 3)
Secretary/Bookeeper .5
Youth Aide ,25
AST YEAR
ACTUAL
THIS YEAR
PROJECTED
I NEXT YEAR
BUDGET
CHANGE
18,845
19,630
19,630
0
16,845
16,380
18,070
10
12,113
13 Ono
14,950
15
22 P07
32 085
15
5,978
5,200
_-41.73n
5,980
15
1,720
76,588
88,015
100,360
RESTRICTED FUNDS (Complete detail,Forms 7 & 8)
Restricted by: Restricted for:
IDSA Contract Services
OHDS Contract Services
IAC,JTPA,OJJDP Contract Services
7,500
11,100
10,000
8,000
8,500
9,000
1,912
11,545
x,500
MATCHING GRANTS
Grantor/Matched by:
Substance Abuse
7500/2500
8/100/2000
11.100/3000
8500/2000
1n000/5000
9000/3000
Runaway Youth
JTPA, Arts Council, Juvenile Justice
1362/ 370
1545/ 860
5000/2500
IN-KIND SUPPORT DETAIL
Services/Volunteers
14,40n
16,000
18,000
Material Goods
1,100
1,500
1,800
Space, utilities, etc.
1,400
1,600
1,600
Other: (Please specify)
'Fi
BENEFIT DETAIL
TAXES AND PERSONNEL BENEFITS
(List Rates for Next Year)
AGENCY: United .Action for Youth
ACTUAL THIS YEAR BUDGETED
FICA
7.1 % x S 100,360
2,57.1
6,900
Unemployment Comp.
1 % x $ 76,000
702
500
Worker's Comp.
Includffd xinSlnsurance
Life Insurance
T $-1T Mon.
0
Retirement
4.9 % x $ 94,380
3,100
3,250
Health Ins.
S 9'Op r mo ndiv,
185 0 per mo.:3 family
7+270
8,170
Disability Ins.
1.5 % x S 94,380
864
700
Life Ins.
$ 45,83 per month
295
350
Other
%
70
46
70
x
% x S
14,749
18,900
If all staff not covered with certain Benefits, please note in
Comment Section.
Sick Leav0e Policy:
Maximum Accrual 240 hour
days per
year for years 1 Lo
days per
year for year td _—
Vacation Policy:
12 days
Maximum Accrual hours
per
days
OL
year for years O Lo 1
per
year for year T to _
Holidays:
12 days per
year.
Months of Operation
During Year: 12
Hours of Service: 8:30-4;30 Outreach Service 24
Synthesis Hours:
Direct Se
vice
--; _ _ 1 -5
Sat
DIRECTOR'S POINTS 8 RATES
STAFF "'F BENE ITrc
EFIT P0;
Health Insurance
Disability Ins.
24
=$ I25/Mon.
M nimu� m
Maximus
�'
T
Life Insurance
T $-1T Mon.
0
�—
Dental Ins.
A— $�Mon.
-fS—
0
-7—
Vacation Days
18 Days
i2
lg
Holidays
Tf 12 Days
12'
12
Sick Leave
10 10 Days
10
10
POINT TOTAL
70
46
70
358
7,125
760
4,630
11,160
1,415
550
25,640
DIRECTOR'S BENEFIT COSTS
Related to Supplemental Request
for Salary Adjustment:
County $
United Way $
Other g
a3af
OPTIONAL BUDGET FORM:
AGENCY: (Indicate N/A
DETAIL OF RESTRICTED FUNDS if applicable)
(Source Restricted Only --Exclude Board Restricted)
A. Name of Restricted Fund Substance Abuse Prevention
1. Restricted by: IDSA
2. Source of fund: IDSA
3. Purpose for which restricted: Contract: Prevention Services
4. Are investment earnings available for current unrestricted expenses?
_Yes X No If Yes, what amount:
5. Date when restriction became effective: Contract Year
6. Date when restriction expires: Contract Year
7. Current balance of this fund: 0
B. Name of Restricted Fund Runaway Youth
I. Restricted by: OHDS, Runaway Youth Act
2. Source of fund: ORDS, Runaway Youth Act
3. Purpose for which restricted: Contract: Runaway Services
4. Are investment earnings available for current unrestricted expenses?
_Yes X No If Yes, what amount:
5. Date when restriction became effective: Contract Year
6. Date when restriction expires: Contract Year
7. Current balance of this fund: 0
C. Name of Restricted Fund (A)Youth Employment (B)Heighborhood Arts (C)Crisis Intervention
I. Restricted by: JTPA, Iowa Arts Council, Juvenile Justice Agency
2. Source of fund: JTPA, Iowa Arts Countil, Juvenile Justice Agency
3. Purpose for which restricted: Contract: (A)Youth Aid (B)Arts Proect (C)Crisis Inter.
4. Are investment earnings available for current unrestricted expenses?
Yes X No If Yes, what amount:
5. Date when restriction became effective: Contract Period
6. Date when restriction expires: Contract Period
7. Current balance of this fund: 0
359
0?3-?ZF
Conditions of Association
Agency: United Action for Youth
AGENCY HISTORY
(On this page only, please summarize the history of your agency,
emphasizing Johnson County, telling of your purpose and goals,
past and current activities and future plans. Please up -date
annually.)
United Action for Youth is a community based youth service agency which offers crisis
intervention, confidential counseling, creative activities, and other helping services to
youth and families in Johnson County. Supported with funds from the Board of Supervisors,
Iowa City, United flay, and other public and private sources, UAY charges no fees for its
services. Incorporated in 1970 and governed by a community representative board of direc-
tors, UAY is recognized by the IRS as a non-profit, tax exempt organization.
United Action for Youth is under contract with the state and federal agencies to pro-
vide services to runaway and homeless youth and to coordinate substance abuse prevention
for adolescents in Johnson County. UAY is also under contract to provide person-to-person
crisis intervention to adolescents and families. UAY is also actively involved in efforts
with other agencies to prevent the maltreatment of children, especially adolescents. UAY
has also developed a situational drama troupe to help educate and provide information to
adolescents about a variety of issues including sexual ahuse, dating violence and children
of alcoholics.
The primary purpose of UAY is to assist young people and their families in resolving
the problems they encounter in their lives. Through its 'program objectives, UAY seeks to
reach young people and make use of their own talents and energies in the process of helping
themselves to a better future.
UAY's services are provided in a variety of settings. Besides its location at 311 North,
Linn Street, thses include local schools, individual homes, and places young people frequent.
In addition to its professional staff, UAY relies on community volunteers and trained peer
helpers to help meet the growing needs of young people. UAY's program components include
an outreach counseling program and a creative arts workshop.
360
a3a,
AGENCY:
OPTIONAL BUDGET FORM:
(Indicate N/A
if applicable)
DETAIL OF RESTRICTED FUNDS
(Source Restricted Only --Exclude Board Restricted)
A. Name of Restricted Fund Substance Abuse Prevention
1. Restricted by: IDSA
2. Source of fund: IDSA _
3. Purpose for which restricted: Contract: Prevention Services
4. Are investment earnings available for current unrestricted expenses?
_Yes X No If Yes, what amount:
5. Date when restriction became effective: Contract Year
6. Date when restriction expires: Contract Year
7. Current balance of this fund. 0
B. Name of Restricted Fund Runaway Youth
1. Restricted by: OHOS, Runaway Youth Act
2. Source of fund: OHDS, Runaway Youth Act
3. Purpose for which restricted: Contract: Runaway Services
4. Are investment earnings available for current unrestricted expenses?
Yes X No If Yes, what amount:
5. Date when restriction became effective: Contract Year
6. Date when restriction expires: Contract Year
7. Current balance of this fund: 0
C. Name of Restricted Fund (A)Youth Employment (B)Iieighborhood Arts (C)Crisis Intervention
1. Restricted by:
JTPA, Iowa Arts Council, Juvenile Justice Agency
2. Source of fund: JTPA Iowa Arts Countil Juvenile Justice Agency
3. Purpose for which restricted: Contract: (A)Youth Aid (B)Arts Project (C)Crisis Inter.
4. Are investment earnings available for current unrestricted expenses?
_Yes X No If Yes, what amount:
S. Date when restriction became effective: Contract Period
6. Date when restriction expires: Contract Period
7. Current balance of this fund: 0
359
aa.��
ACCOUNTABILITY QUESTIONAIRE
A. Agency Purpose
The purposes of the Boy Scouts of America have not changed since its
inception in 1910 - character development, citizenship training, physical,
mental and moral fitness.
B. ,Programs S Brief Description
It is difficult to separate all things that occur just in Johnson County because
our breakdown is a geographic area called a District (see map). This District
includes Johnson, Washington and half of Iowa and Cedar Counties; about 3/4 of
our units are in Johnson County. ---- Continued on back of this page. ----
C. Tell us what you need funding for.
United way funds provide a vital portion of program services and allow more time
to be spent in user contacts and less in fund-raising. A greater percentage of
youth (boys and girls) can be reached because of United Way Funding. Services
are provided community organizations in the form of training materials, family-
oriented programs, research and planning.
D. Management
I. Does each professional staff person have a written job
description?
Yes -_ No
2. Is the agency Director's performance evaluated at least
yearly?
Yes X No
E. Finances
I. Are there fees for any of your services
Yes X No
a) If "yes", under what circumstances
A national registration fee of $3 to $5, annually, for all participants.
Also, fees for advanced training courses and summer camps.
b) Are they flat X sliding ? (Both, depending on which
ones to.)
C) Please discuss your agency's fundraising effortsouiffer applicable
Annual appeal to "Friends of Scouting," who, for the most part are
long-time, repeat contributors. Also, an annual product sale -
popcorn this year.
361
-,73.7ef
B. (Continued)
Our activities are many and varied, but to list the majority of them
would include: 3 Scout Camporees a year; a Scout Show at the Sycamore
Mall, which includes the Pinewood Derby for Cub Scouts; Cub Fun Days;
Explorer Olympics; troops participating at summer camp; Order of the
Arrow, with its many activities (Order of the Arrow is an honor
camping group of older Scouts); thousands of advancements; and ushering
at the University of Iowa football, basketball and wrestling games.
Theere is a group of 30 volunteers who work at the District level
providing program and service to community organizations and units.
There are also weekly den, pack, troop, and Explorer meetings and their
various outdoor events. Monthly and specialized training sessions are
held for adult volunteers and youth.
Future plans include an.increase in members, units and density. We are
also seeking an increase in trained leaders and in commissioner service,
which leads to honor units and a better quality program.
362
a'�Ar
F. Program/Services
1. How many persons in Johnson County did your agency serve
last year? (Including City of Iowa City)
a) Duplicated count 3,138
b) Unduplicated count 362
2. How many clients in Iowa City did your agency serve last year?
a) Duplicated count -
b) Unduplicated count Outreach: 175 / Synthesis: 182
3. How many units of service did yYfr615gency provide to Johnson
County residents last year?
4. Please define your unit of service
Personal contacts with clients are broken down in the following categories
of service: counseling, consultation, crisis intervention, follow-up,
information and referral, ombudsaerson, and prevention or workshops and
activities with groups.
S. In what ways are you planning for the needs of your service
population in the next 5 years?
UAY staff actively participate in local, state, and federal planning efforts
as they relate to youth services. We are exploring ways of sharing space and
related administrative costs with other agencies in Johnson County. We
expect an increase in the target population in the next 5 years.
6. Please comment on any other problems or factors relevant
to your agency's programs, funding or service delivery.
It is increasingly difficult to anticipate what state and federal funds will
be available to support UAY's programs. Service delivery could be improved
and administrative costs reduced by relocating UAY with Mayor's Youth Employ-
ment Program, PALS and Youth Homes. UAY and Youth Homes are working together
to improve services to runaways and homeless youth in Johnson County. The
problem seems to be greater than what we anticipated and some consideration
should be given to the potential need for a shelter program.
UAY is also aware of increasing maltreatment of adolescents and a lack of
services to assist such victims. OAY is in need of a 5 year, stable source
of funds from the private sector in order to effectively meet service needs.
UAY counseling staff are in need of salaries comparable to their worth and
responsibilities. The Synthesis studio needs to be completely re -equipped
in the next year but funds to do so are currently not in the budget.
363
,:Q 3,R,f
-3- 4
7. List complaints about your services that you are aware of.
I am not aware of complaints of services this year. I believe UAY is not
doing a good job in planning fund raisers.
S. Do you have a waiting list or have you had to turn people away
for lack of ability to serve them? What measures do you feel
can be taken to resolve this problem?
No
How many people are currently on your waiting list?
9. In what way are your agency's services publicized?
Through flyers, paid advertisements, Public service announcements,
speaking engagements,interviews, open house, referral sources,
Runaway hotline, significant visibility in community, and word of mouth.
364
a3a09
AGENCY GOALS
UNITED ACTION FOR YOUTH, INC.
For the Year 1986
Name of Programs: OUTREACH PROGRAM AND SYNTHESIS PROGRAM
NOTE: United Action for Youth's Outreach and Synthesis programs overlap in
meeting the objectives of Goal II to prevent and reduce delinquency.
OUTREACH PROGRAM (Goals I and II)
Goal I: To conduct an outreach program that will identify and assist youth
and families in stressful situations and respond to their needs
and requests for counseling and intervention.
Objective A: To provide assistance and appropriate intervention
to youth identified by DAY or others as being involved in
delinquent behavior or at risk.
1.
R
3.
4.
5.
6.
7.
8.
Maintain significant contact with an estimated 270 young
people in their own environment. (See youth development)
Provide counseling to individuals and families in Johnson
County. (an estimated 1500 counseling contacts with 200
individuals will occur in FY 86)
Provide an estimated 160 direct crisis interventions to
individuals as needed.
Maintain one-to-one and group interaction with youth
directed at individual problem solving and improved
self-esteem.
Facilitate support groups during the year, especially
in areas in which youth share a common interest. (at
least 4 on-going groups are planned for FY 86)
Maintain an outreach office that is an accessible, com-
fortable atmosphere where young people can drop in for
assistance.
Act as ombudsperson for youth when requested or appro-
priate.
On a 24 hour basis be directly available to parents,
youth, law enforcement and other agencies to respond
in person to runaway, homeless or other youth in need
of immediate assistance. (an estimated 150 requests
for assistance in FY 86 after regular hours)
Objective B: To provide accurate information to youth and
families in response to their concerns and interests, refer-
ring them to resources in the community to help meet their
identified needs.
1. In conjunction with MECCA, facilitate substance abuse
seminars in area schools and for other groups in John-
son County. (20 seminars reaching 250 individuals)
365
a3��
United Action for Youth
Goals and objectives
Page 2
2. In cooperation with DVP, RVAP, and other agencies,
conduct workshops which are directed at the preven-
tion of sexual abuse of children and adolescents.
(10 workshops reaching 150 individuals)
3. Maintain an up-to-date resource file of helpful infor-
mation at the Outreach office which includes materials
for distribution.
4. Facilitate workshops in other areas of interest to
Young people. (5 workshops reaching 40 individuals)
5. Refer individuals to other agencies or resources to
meet needs unmet by UAY. (180 referrals of 90 indi-
viduals)
6. Conduct public awareness campaigns and participate in
other forums that improve public knowledge of problems
that affect teenagers (including Sexual Abuse Prevention
Week, Child Abuse Prevention Week, Missing Children Day,
International Youth Year, Iowa Clean -Up Day, etc...)
Goal II: To provide for the primary prevention of delinquency by organizing
activities and projects that enhance and contribute to the health
and development of young people and their families.
Objective A: To organize activities, initiate and otherwise
make available opportunities for youth which help them
develop improved social skills, self-esteem, individual
talents and greater participation in the community.
1. Provide or assist others in maintaining peer helper
training programs for adolescents in Johnson County.
(at least 5 in area schools and 2 in non -school setting)
2. Coordinate recreational/leisure activities for youth
which encourage the choice Of positive alternatives to
delinquency, substance abuse, and other socially defeat-
ing behavior. (at least 100 activities with 600 partici-
pants)
3. Utilize young people as staff, volunteers and board
members of United Action for Youth. (at least 2 youth
staff, 10 volunteers and 2 board members)
4. Encourage and help develop positions of responsibility
within other community groups for young people including
positions on agency boards and public service committees.
Objective U: To improve general awareness of and professional
response to the maltreatment Of children especially ado-
lescents in Johnson County.
OR'
aaa�
r-)
United Action for Youth
Goals and Objectives
Page 3
1. Actively participate in efforts with other agencies
to coordinate intervention, treatment and follow-up
for victims of maltreatment.
2. Respond to immediate intervention needs of adolescent
victims of maltreatment.
3. Provide training and education to parents, youth, and
other professionals, that will enable them to recognize
child maltreatment and respond appropriately.
4. Continue the development and use of situational drama
with young people which emphasizes issues related to
adolescent maltreatment.
Objective C: Act as a resource to other agencies in meeting the
needs of young people accepting referrals to provide UAY's
services to individuals, groups and families.
1. Continue to act as a primary diversion site for youth
diverted from juvenile court.
2. Consult with and coordinate UAY's services with other
agencies in Johnson County.
3. Accept an estimated 100 referrals from other agencies
and individuals.
4. Respond to requests for UAY services or assistance in
projects that benefit youth.
5. Work with multi -disciplinary team.
6. Sub -contract with MECCA to provide substance preven-
tion.
7. Sub -contract with Foundation ZI to work with runaway
and homeless youth.
S. Sub -contract with RVAP, DVP and DHS to work with incest
victims.
9. Actively participate in M.I.N.R.; a network of services
for runaway and homelbss youth.
SYNTHESIS PROGRAM (Goals II and III)
Goal III: To conduct a program that will involve young people in communica-
tion arts, the use of electronic media, and other creative arts;
providing them with improved skills, enhanced personal develop-
ment and greater opportunity for participation in community
affairs.
Obiective A: Provide a creative learning environment in which
young people can learn about electronic media, communication
arts, and traditional forms of artistic expression.
367
�3af
United Action for Youth
Goals and Objectives
Page 4
1. Maintain a sound and music studio which is equipped
for instructional use by young people for multi -channel
recording and sound reproduction.
2. Maintain a video and film studio which is equipped for
instructional use by young people for production of
video tapes, 8 mm films and cable -cast programs.
3. Identify participants who may be in need of outreach
or other services described in goals I and II and
facilitate their use of such services.
4. Provide space for other arts related activities as it
is available and arranged for use by young people.
S. Provide individual and group instruction in the use of
studio equipment and facilities.
6. Involve artists, student interns and other volunteers
as resources to participants.
7. Operate and staff the studios so that they are con-
venient for use by drop -ins. (open afternoons, evenings,
and weekends)
Obiective B: Facilitate the active participation by youth in
community events and programs which allow them to demonstrate
their talents. and concerns for others.
1. Organize workshops and projects that involve youth
with other populations including handicapped persons,
other cultures, older persons, and younger children.
2. Help facilitate the active use of public access oppor-
tunities available to youth including those at the public
library and recreational center.
3. Help facilitate the organization of performances and
exhibitions by young people in order to display their
talents to others in the community.
4. Organize projects in cooperation with other groups in
which young people can act as media resources to others
in the community.
368
UNITED WAY OF JOHNSON COUNTY DIRECTOR:Bob Vander Beek
CITY OF IOWA CITY • JOHNSON COUNTY AGENCY NAME:Willowcreek Neiehborhood Ctr.
ADORESS:2530 Bartelt Rd., Iowa City
HUMAN SERVICE AGENCY BUDGET FORM PHONE: 354-2886
ISCAL YEAR 986 CALENDAR YEAR 1985 COMPLETED BY:Bob Vander Beek
(Please circle year your agency uses) APPROVED BY BOARD: e-& K
COVER PAGE on 11/8/84 aut orized s gnature
date
Program Summary: (Please number programs to correspond to Income + Expense
Detail, i.e., Program 1, 2, 3, etc.)
*
1. RECREATIONAL
2.a EDUCATIONAL
b OUTREACH
3. FOOD AND NUTRITION
4. EMERGENCY ASSISTANCE
5. COUNSELING
6. SOUTHEAST ASIAN OUTREACH
* transportation services are divided among each of the above programs
Local Funding Summary: CALENDAR
YEARS
onnonern
�a~
RS FY 84 FY 85 FY 86
,
RS
L City of Coralville 1 $ 0 I S
n 1 5 snn
FY 86 SUPPLEMENTAL REQUEST: TOTAL OTHER COUNTY UNITED WAY
Director's Salary Adjustment $ 5
3.596 tnaa 5 it, I 5. ...
369
�?3"�f
19831/1/84-
3/31/84
4/1/84-
3/31/85
(4/1/85-
3/31/86)
United 'day of Johnson County 15,100
$4,530
S 18,485
$20,000
�a~
RS FY 84 FY 85 FY 86
,
RS
L City of Coralville 1 $ 0 I S
n 1 5 snn
FY 86 SUPPLEMENTAL REQUEST: TOTAL OTHER COUNTY UNITED WAY
Director's Salary Adjustment $ 5
3.596 tnaa 5 it, I 5. ...
369
�?3"�f
errurv. .., .. _______i. ..___
AGENCY: Willowcreek Neighborhood Center
INCOME DETAIL
) Notes and comments:
371
ACTUAL
LAST YEA
THIS YEAR
BUDGETED
ADMIN.
PROGRAM
PROGRAM
PROJECTEI
NEXT YE
1. Local funding sourtes(List below)
24,636
29,508
36,096
1
308421
1 120
2,910
a, United Way of Johnson Co.
17,066-
18,485
21,541
23,429
b• City of Iowa city
9,400,-,p
7 165
C• Johnson Count'
0+
-2 000
.�2�767
1"100
d.
}rF
'"•�.Y-.r
�y
��•�•
..o•� `+rF-' ,
200
e• Supplemental
<r
r a
1
a,,
u
•rM;� iri
888
1 888
i
f .
2. State,Federal,Foundations(List)
30,350
11,700
9,700
1500
,
a, Catholic Diocese of Davenport
= 6 100
6.200
4,200,
b• Presbytery of East Iowa
r
1 500
C• unspecified source
_,....r
. 2 000-
`2 000
",V,
d. CDB Grant
15 :50p.
,.i9 500
3. Conti FEMA Grant
3,250
o
4. Special events(List below)
652
1 000
1,000
1 000
a, Fundraising�
r6j2'
"1 000
' 1 D00
'1;000
777
'7 ;i. -t?
b.
C.
S. Net sales -services
6. Net sales -materials
7. Interest income
505
450
350
350
8. Other(List below,including misc.)
a,
'
.nhAli
b.
4,y
C.
TOTAL INCOME (Show also on page 2,
line lb) 1
56,253
42,808 147.346
32,391
1
2,6204
2,910
) Notes and comments:
371
i
AGENCY: Willowcreek Neighborhood Cence=
INCOME DETAIL (Continued)
372
� 3��
PROGRAM
PROGRAM
PROGRAM
PROGRAM
PROGRAM
PROGRAM
3
4
5
6
7
8
1. Local funding sources(List below)
500
375
350
a. United Way of Johnson Co.
b. city of Iowa City
225'
°
-125
i' �"a`•�
c• Johnson Count
375
d riry nf &rniviliee.A
f.
^'
tis Xl ii
2. State,Federal,Foundations(List)
2,000
6,200
a. Catholic Diocese of Davenport
-+
'<-6,200
tr-M1
b• Presb ter of East Iowa!
<
<` x:+s•;>
C- uns ecified source
:2.006
�'� .+
•-�0.`23...
dadacC
3. Contributions/Donations
4. Special events(List below)
b.
Y
5. Net sales -services
6. Net sales -materials
7. Interest income
8. Other(List below,including misc.
a.
b.
C.
TOTAL INCOME (Show also on page 2,
line 1b)
2,500
375
350
6,200
Notes and comments:
372
� 3��
E;
EXPENDITURE DETAIL (Continued) AGENCY: Willowcreek Neighborhood Center
PROGRAM
3
PROGRAM
4
PROGRAM
5
PROGRAM
6
PROGRAM
7
PROGRAM
8
1. Salaries
300
5,200
2. Employee benefits & taxes
3. Staff development
4. Professional consultation
5. Publications/Subscriptions
6. Dues & Memberships
7. Rent
8. Utilities
9. Telephone
100
25
10. Office supplies & postage
25
50
11. Equipment purchase & rental
12. Equipment/Office maintenance
13. Printing & publicity
14. Local transportation
200
125
200 '
15. Insurance
16. Other (specify): Prog. Su 1
es 125
325
17. • Emer . Asst
150
18• • Food
2,175
19.
20.
TOTAL EXPENSES (show also on
page 2,line 2) 2,500
375
1 350
1 6 200
Notes and comments:
`.i
AGENCY: Willowcreek Neighborhood Ctr
SALARIED POSITIONS
Position Title / Last Name FTE*
(Pepetone to 8/84)
Exec. Director/ Vander BBeek 1.0
Program Coordinator/Vandenberg/81.0
from 11/84 .75
S.E.'Asian
.nnrrAnrh WhrkArY nin Yha„m _5
work, ndy <rudanr (20% of wages) .25
CWEP participant (.45c hr.)
AST YEAR
ACTUAL
THIS YEAR
PROJECTED
NEXT YEAR
BUDGET
CHANGE
14,424
16,696
19,596
+17.4
7,667
4,000
6,698
7-1864
-2.0
2,200
5.200
O
816
300
RESTRICTED FUNDS (Complete detail,Forms 7 b 8)
Restricted by: Restricted for:
Catholic Diocese S.E. Asian Program
6,100
6,200
6,200
MATCHING GRANTS
Grantor/Matched by:
IN-KIND SUPPORT DETAIL
Services/Volunteers 30x3 hrs week x $4.00 hr
18,000
18,000
18,000
Material Goods
Space, utilities, etc.
3,756
3,996*
4,236*
Other: (Please specify)
*based ci
increa
anticipatei
of $40 mo.
rent
on
anuar
TAXES AND PERSONNEL BENEFITS
(List Rates for Next Year)
n7Ax 5
m I oxTent Como. %x$
'ker's Camp. nms x S
irement A x S
lth Ins. g 71 per mo,L•,75 div.*
S oer mo.: family
ability Ins. A x S
Ins. $ per month
r A x
O Y
5
AGENCY: Willowcreek Neighborhood Cente
ACTUAL THIS YEAR BUDGETED
_AST YEAR PROJECTED NEXT YEAR
2,089 3,056 3,900
one Pe son last
next y ar 1.75 i
If all staff not covered with certain Benefits, please note in Comment Section.
Sick Leave Policy: MaxiHZIJLQhours
l
12 days per yearch o hours
days per year year to
Vacation Policy: Maxi
gD_ days per year� of hoursdays per year to _
Holidays:
and one
are
�_ days Per year.
Months of Operation During Year: 12
Hours of Service: 9-5:30 M,T,R,F
9- :30 W.
DIRECTOR'S POINTS & RATES RANGE OF OTHER
STAFF BENEFIT POINTS
Health Insurance 12 S 59 /Mon. Mi omum
Maximum
DIRECTOR'S BENEFIT COSTS
Disabilit Ins.g
y
Related to Supplemental Request
.for
_ ��Moo�n'.
Life Insurance So ---Dental
Salary Adjustment:
Ins. S
County g
Vacation Days 1_ Days a
-Z•
United Way g
_
Holidays 6_ _ Days 6is
Sick Leave
Other g _
_ Days
_A
POINT TOTAL 52 22*
— R
39*
*Based on .5 and .75 statuses.
__
any 1.0 Position funded would be
376
a3.;?,'
OPTIONAL BUDGET FORM:
(Indicate N/A
AGENCY: if applicable)
DETAIL OF RESTRICTED FUNDS
(Source Restricted Only --Exclude Board Restricted)
A. Name of Restricted Fund Southeast Asian Outreach Program
1. Restricted by: Catholic Diocese of Day en ort
2. Source of fund: Catholic Diocese of Daven ort
3. Purpose for which restricted: outreach to Southeast Asians in Johnson Count
4. Are investment earnings available for current unrestricted expenses?
jYes xNo If Yes, what amount:
l 5. Date when restriction became effective: .._,•- 19R
6. Date when restriction expires:
7. Current balance of this fund: $4,068
B. Name of Restricted Fund
1. Restricted by:
2. Source of fund:
3. Purpose for which restricted:
4. Are investment earnings available for current unrestricted expenses?
_Yes_No If Yes, what amount:
S. Date when restriction became effective:
6. Date when restriction expires:
i7. Current balance of this fund:
C. Name of Restricted Fund
1. Restricted by:
2. Source of fund:
3. Purpose for which restricted:
4. Are investment earnings available for current unrestricted expenses?
Yes _No If Yes, what amount:
5. Date when restriction became effective:
6. Date when restriction expires:
7. Current balance of this fund:
377
�3� �
Conditions of Association
Agency: Willowcreek Neighborhood Center Inc.
AGENCY HISTORY
(On this page only, please summarize the history of your agency,
emphasizing Johnson County, telling of your purpose and goals,
past and current activities and future plans. Please up -date
annually.)
The Mark IV Drop-in Center was established in 1973, following a joint request by
residents and management of the low income housing project to the University of Iowa School,
of Social Work, that was prompted by concerns over youth vandalism and a generally deterior-
ating quality of life at the apartments. Identified as a parallel problem was the isolation'
of residents from city and county resources, a matter of special impact upon less mobile
residents, including children, the elderly, and handicapped. The early center worked toward
a broad goal of developing neighborhood based support systems.
The agency gained United Way recognition and funding in 1975. 8y 1977, United Way and
CETA combined to fund the equivalent of three fulltime positions. This support allowed the
center to provide both casework for families and facilitation of support groups, such as
Health Club and Senior Citizens' group. Following the loss of most CETA money in 1979,
two staff positions were lost, programs were cutback, and an ongoing search for funding
began.
The Catholic Diocese of Davenport provided one year funding for a "Latchkey Worker"
which was supplemented by several other grants, but never replaced. Due to a longterm lack
of staff, programming was lost and, for a time, the agency again functioned as primarily'a
youth drop-in center.
From 6/82 until 11/82 the center was without a director, and no programs existed for
those five months. A qualified new director was eventually found and, using accumulated
funds and a large number of volunteers available at the time, a broad range of new programs
were developed that again allowed what began to be called Willowcreek Neighborhood Center
to address diverse needs of Mark IV residents and, additionally, other low income Johnson
County residents. It soon, however, became obvious to the director and bdard that is'order
to adequately coordinate programs, training and supervising of volunteers, and meet increasing
administrative demands, that a paid staff position was necessary.
The proposed FY1983 budget requested funding for one fulltime entry level social worker
position, but the amount was denied. Emergency funding, however, was granted in the Summer
of 1983 ($3000 from United Way and $500 from City of Iowa City) that combined with agency
savings,leftaver from the period that the center was closed, to temporarily fund the fulltime
staff position. A second request for fulltime funding was again denied for FY1984, allowing
support for only a .5 staff position. Although agency savings were able to maintain fulltime
status until last October 31st, it has since been cutback to .75 with depleted savings still
being used to support the additional .25.
A primary objective for the remainder of FY1984 is to maintain the range, quality, and
level of services achieved prior to October 31st, by using remaining savings and -fundraising
efforts to retain the minimal .75 staff position. For FY1985,'an objective is to offer new
programs meeting preventative needs of other Johnson county residents. To do so tasks are
to secure an additional .25 local support for a staff position, and to match that support
with .25 funding elsewhere, in order to againhave one fulltime staff person at Willowcreek.
370
01,3.2
ACCOUNTABILITY
A. Agency Purpose To provide a centrally located neighborhood center serving
the diverse population of Mark IV apartments and other low income resident_ f Johnson
county, by providing better linkage to existing social resources as well as providing
neighborhood based support services, enhancing the quality of life of those served.
B. Programs 6 Brief Description
PLEASE SEE ATTACHED SHEET
C. Tell us what you need funding for. To pay salaries of one fulltime
director and one threequarter time entry level social worker, to cover programming
expenses of five programs, particularly consumable supplies, targeted toward the
needs of low income residents of Mark IV and Johnson County.
D. Management
1. Does each professional staff person have a written job
description?
Yes X No
2. Is the agency Director's performance evaluated at least
yearly?
Yes X No
E. Finances
1. Are there fees for any of your services
Yes No X
a) If "yes", under what circumstances
b) Are they flat NA sliding ?
c) Please discuss your agency's fundraising efforts, if applicable
Grant applications to Catholic Diocese of Dubuque and Presbytery of East
Iowa, bake and crafts sales, talks to service clubs and church groups,
participation in Hospice Marathon
379
a3��
B. Programs and Brief Description
Program I. RECREATIONAL programs for all ages, including afterschool clubs
for children aged 5-18, special field trips, seasonal parties,
weekly transportation to the library, receation center, UAY.
50s+ club.
Program 2.a EDUCATIONAL programs for all ages, including arts and crafts
and E.S.L. classes, afterschool tutoring, special presentations
by community organizations, and afterschool tutoring.
b OUTREACH, including monthly newsletter, home visits, and
inf6reatimn and referral.
Program 3. FOOD AND NUTRITION programs, including weekly community dinners,
kly
rocery
Soummerusnack cprogramlub efor child enc and ptUSDAsurplukclass,ing
scommodity
distribution.
and
Program 4. iMERGENCY emergency8circuumstances. Administration i�
ofSalvationsArmyation
vouchers.
Program 5. COUNSELING, short term and crisis interventions, on-going C1
support groups.
Program 6. SOUTHEAST ASIAN OUTREACH, providing special English classes and
coinciding prtation$ recreational
financiali,omedical,me sandrr
other service linkages.
programming,
380
a3a�
s_
P. Program/services
1. How many persons in Johnson County did your agency serve
last year? (Including City of Iowa City)
a) Duplicated count 4.729
b) Unduplicated count 1,576
2. How many clients in Iowa City did your agency serve last year?
a) Duplicated count 4.123
b) Unduplicated count 1,022
3. Hw many units of service did your agency provide to Johnson
County residents last year? 4.104 Please see attached sheet for
breakdown by programs
4. Please define your unit of,service
PLEASE SEE ATTACHED SHEET
S. In what ways are you planning for the needs of your service
population in the next 5 years?
1)Organization of standing residents' committee to work with management for
neighborhood improvements 2)Broadening volunteer and funds search 3)developing new
linkages to other agencies' resources 4)utilizing public relations class to promote
Mark IV and Willowcreek to community.
6. Please comment on any other problems or factors relevant
to your agency's programs, funding or service delivery.
The board of directors and a series of directors have been convinced that one
fulltime staffperson is essential to maintaining the quality and range of service
delivery. Repeated proposals for that funding have also been repeatedly rejected.
It is the opinion of the newest director that this is both partially due to a"lack
of recognition of the extent of services now offered through Willowcreek, as well
as the cost effectiveness of these preventative services. It is also understood
that it must be in slow and incremental ways that an agency, particularly with a
rapid "burn out" of directors, builds full community appreciation.
These beliefs -- added to an understanding that local funding bodies are faced
with their own budget constraints -- result in Willowcreek not asking again this year
for complete local funding of the position. Due to a rapidly decreasing savings account
due to internal funding for the position, though, it is essential that we do ask for
additional assistance. It is being requested in this proposal that an increase from
a support of a .5 staff position be raised to .75.of a fulltime staff position. The
agency will see it as its own responsibility to obtain the matching .25 funding that
is needed.
381
a.3.wo
4. Please define your unit of service
Unit of Recreation: number of contacts in which a ratio of 1 staff or
volunteer to approximately 6 participants occurs
for a period of approximately 2 hours
Unit of Education: number of contacts in which a ratio of one tutor
or instructor to 4 students exists for two hours
Unit of Outreach: number of individual contacts made with any target
population except S.E. Asians through home visits,
drop-in at the center, and the monthly newsletter
Unit of Food and: in FY1984, limited to numbers of weekly community
Nutrition services dinners served
Unit of Emergency: number of individual contacts in which emergency
Assistance assistance was needed in the form of food, money,
or transportation
Unit of Counseling: number of contacts in which a ratio of 1 staff to
one participant exists for an average one hour of
counseling activity
Unit of S.E. Asian: number of individual contacts made with all S.E.
Outreach Asians through home visits, E.S.L.,and drop-in
at the center
3. How many units of service did your agency provide to Johnson County
residents last year?
Recreation 373
Education/ 1,637
Outreach
Food and 1.091
Nutrition:
Emergency 117
Assistance
Counseling 185
S.E. Asian 701
Outreach
L..
cx_W
7. List complaints about your services that you are aware of.
Physical space limitations, lack of programming continuity due to reliance
upon volunteers, caps on number of children allowed in afterschool activities
due to lack of staff.
8. Do you have a waiting list or have you had to turn people away
for lack of ability to serve them? What measures do you feel
can be taken to resolve this problem?
How many people are currentl Please see below
y on your waiting list.
NA
9. In what way are your agency's services publicized?
1. Monthly newsletter to residents and Johnson county agencies
2. Flyers on city buses and other public places announcing events
3. Releases in local newspapers
4. Johnson County Services Directory
5. United way pamphlet
6. Cable television
7. Speaking engagements with service clubs and university classes
i
f a. There is no standing waiting list of persons waiting for services. However
caps must be kept on numbers of children allowed to participate in both
scheduled groups and informal activities. Groups are limited to six children,
resulting in any interested persons being turned away if they were not signed
1 up early. The two days per week called "Games day" are also limited to the
first six children in the door of the center. This results in children with
no activity, which is especially problematic since parents are often not at
i home. It is hoped that better volunteer numbers and fulltime staff to coordinate
and supervise off-site activities will aid the situation.
383
d3��
AGENCY GOALS FORM
I
Agency name Willowcreek Neighborhood Cancer Year 1985
Goal : In 1985, provide free, immediate self help and support services to the diverse
population of Mark IV and other residents of Johnson County.
Objective A : Maintain the quality, range, and levels of all current services,
including:
-structured afterschool programs for children
-information and referral
-short term and crisis counseling
-monthly newsletter to residents and agencies
-weekly community dinners
-ESL classes and coinciding preschool open to all Johnson county residents
-scheduled and emergency transportation
-senior citizens' 50s+ club
-women's support group
-Southeast Asian Outreach
-emergency assistance on a county wide basis
Tasks : 1. Maintain a pool of at least six volunteers to provide afterschool
programming to children and youth
2. Actively involve a minimum of 10 Mark IV residents in the ongoing
weekly delivery of center services
3. Continually update listings of Johnson county agencies and other
resources
4. Obtain services of one university work-study student capable of
helping in the leadership of support group activities
5. Sponsor a minimum of 10 student volunteers from the School of
Social Work each semester
6. Purchase the services of one CWEP participant able to help center
staff in driving the van
7. Continue distribution of Salvation Army Vouchers and USDA
surplus commodities
8. Maintain Southeast Asian Outreach funding through the diocese
of Dubuque.
Objective B : Broaden the range of services offered in order to more fully meet the
preventative social needs of individuals and families in Johnson county,
by providing:
-a parenting skills class centered on family abuse prevention
-substance abuse alternative programming for older youth
-car maintenance class for adults
-transportation service for non- Mark IV residents of Johnson county
interested in center programming
384
49.?,f
Tasks : 1. Utilize the services of one staff member each from WRAC
and Domestic Violence Project to teach parenting skills
2. Obtain grant monies to fund substance abuse intervention,
and increased staff expense
3. Sponsor one graduate intern from Urban and Regional Planning
having an interest in grants research
4. Obtain the volunteer services of a qualified auto mechanic
to instruct in car maintenance.
Objective c : Build positive and constructive relationships between the neighborhood
center, Nark IV residents, and management, resulting in enhancement of
the living environment of residents.
Tasks 1. Facilitate formation of a standing residents' committee to
work with management in identifying and carrying through with
needed neighborhood improvement projects
2. Schedule and hold weekly meetings between the project's resident
manager and the neighborhood center director
j3. Quarterly meetings between the project owner and the neighborhood
center director, with an agenda including a director's report on -
progress made toward improvement goals, and communication of any
resident concerns as they may arise.
I
Resources Needed To Accomplish Program Tasks
1. 2.5 fulltime paid professional staff
2. A minimum of 27 resident, student, and other volunteers
3. quarter time employees from CWEp, MM , and University work-study
4. Minimum space required (not including other agencies' shared facilities)
is one three bedroom apartment at Mark IV,and the use of the community
room in the rear of the management building
5. One telephone and answering machine
6. One typewriter
7. One 12 passenger handicapped equipped van and full insurance
i
S. Professional liability insurance
kI*1
A3,sZe'
Willowcreek fVeighborriood Center
2530 Bartelt Rnad, Iowa City Iowa 52240
This letter is submitted in support of Willowcreek Neighborhood Center's request for
$500.00 for FY 1986.
Willowcreek Neighborhood Center is located on Mormen Trek Road in the Mark IV federally
subsidized housing project. Of the approximately 750 low income residents, which includes
around 280 children and youth, 100 refugees from Indochina, 30 handicapped, and 60 elderly,
many have been left isolated from services due to both the isolated location -of the apartments
and a lack of mobility.
Among other social support activities offered by the center is a transportation assistance
program. Utilizing a twelve passenger handicapped equipped van obtained last July through
a Community Development Bleck Grant, the center is now able to offer scheduled weekly
shopping assistance. Irregularly scheduled outings and emergency transport, as well as
children's afterschool fieldtrips. Under the umbrella of these programs, residents have
been effectively linked to many services in Coralville including Eagles, K Mart, the stores
at Lantern Park, the public library and recreation center. After school transportation
is offered for students attending Coralville Central Elementary School.
These services have proven themselves to be invaluable to the many residents who, until
the van began operation, were stranded from not only valuable recreational
and educational outlets, but also many basic resources. This is especially true with the
handicapped and frail elderly for whom regular bus travel proved difficult if at all possible.
Itis for these reasons that it is requested that support be offered to help in continuance
of the transportation program, an undertaking that is showing itself to result in subtantlal
maintenance and fuel costs when compared to a small agency budget.
Thank you for your consideration of this request for assistance.
Sincerely. 7
Bob Vander eek, Direcl;or
386
�3a�
UNITED WAY OF JOHNSON COUNTY
CITY OF IOWA CITY • JOHNSON COUNTY
HUMAN SERVICE AGENCY BUDGET FORM
FISCAL YEAR 1986. CALENDAR YEAR 1985
(Please circle year your agency uses)
DIRECTOR: Ron Henderson
AGENCY NAME: Youth Homes. Inc.
ADDRESS: 120 N. Dubuque
PHONE: 337-4523
COMPLETED BY: Ron 2 enderso
APPROVED BY BOARD: i t
aut:oriz si ture
COVER PAGE on 11/8/84
— — date
Program Summary: (Please number programs to correspond to Income + Expense
Detail, i.e., Program 1, 2, 3, etc.)
Program 1: Shelter Care - This service comprises short-term crisis oriented
residential services. Also included are services to maintain the child in
the home and to assist placement back into the home.
Program 2: Group Home Services - Under contract to the Department of Human
Services this service comprises long-term residential care and multiple
social services to sustain the children who are out of their own home.
Program 3: Independent Living - This service comprises counseling and
assistance to adolescents in helping them to maintain an independent
existence in an apartment in the Iowa City area. Clients must be under
the control of the Department of Human Services.
Local Funding Summary: CALENDAR
YEARS
PROPOSED 1985
FISCAL FY 84 FY 85 FY 86
City of Iowa City I $ I s 1 $
*NOTE: Asking for FY85 $51,416
Johnson
Ei
S
City of Coralvi11e I $ I S I $
FY 86 SUPPLEMENTAL REQUEST: TOTAL OTHER COUNTY UNITED WAY
Director's Salary Adjustment 1 $ 1 $ I $ I $
387
19843'/1
/843/31/844/1/843/31/85(4/1/85-
3/31/86)United
Way of Johnson County
1 $
I $
FISCAL FY 84 FY 85 FY 86
City of Iowa City I $ I s 1 $
*NOTE: Asking for FY85 $51,416
Johnson
Ei
S
City of Coralvi11e I $ I S I $
FY 86 SUPPLEMENTAL REQUEST: TOTAL OTHER COUNTY UNITED WAY
Director's Salary Adjustment 1 $ 1 $ I $ I $
387
81
t
1
1
E
1
1
1
1
1
1
I
I
I
I
AGENCY: Youth Homes. Inc.
INCOME DETAIL
ACTUAL
LAST YEA
THIS YEAF
PROJECTEE
BUDGETED
NEXT Y
ADMIN.
PROGRAM
PROGRAM
I. Local funding sources(List below
5 5
26.602
54 469
54.469
a. Johnson qoust
' Q"
•- 6 0
� 54 6 <
�> '�,�
,: >te..� �
.4w�e� ,.s:
b.
•L�1i-�;
.'vi.
Fnrt �y�a^��.
'?. C'�..1,•
r?t 1
�y: Fl m! ni'
..G ^L .''1i
»Ka xi!'T.
�,+�-v�d/�
i�L'nwt kvj{T.
'r'�rem,y."y`t�
.tiv�.}lvd`
C.``'�
„,t'
"ItWY sl
d.
_. r!
. `.,t;.un nom,
.•�:"` r r �'
q k"`"ros ��
�t� iTr�`�.N
�: •�• +r
e.
f .
.N C 'C?:iF
s ia�ai.%' :•
�'`"l'C�+G; °.;r
: , .r< '`, Y
:`-.h"�.w, �
''k,�>�{;�
2. State,Federal,Foundations(List)
12,744
76,469
76,469
a• Shelter Caze Contract465
:t r.
b.
i �
.v:VTin}Y•f�' !
`�f'lLL6Tir��I
"'3
C.
d.
3. Contributions/Donations
1.093
1-117
1 1 00
1.300
4. Special events(List below)
a.y
b.
?;-�
t"Pti,r,,'�„m+
x�h� ,Fw,�
•`"'t•,'.�x
t:.3 4.T,7
i_1� n ,„,
x'•'37 <}
w.g, .,
Yv' t� {}
.rr�-r9<-
..
�ec`�,�
F
C.
SK(uy��y
✓r. {�iF� p�
_..',,(N 1 Hit
((:' �L Y ]
�jjyy,,���� Y5
1.vr.
v4 Vx!
5. Net sales -services
292.204 .198.765
181 274
149.674
6. Net sales -materials
7. Interest income
429
3
20
20
8. Other(List below,including mist.)
904
331
500
soot
a. Rental
dII
s•�. ,
�.,57'�'��) .
ryn f7 T
i
;YS�'�?�?i�
4
'� y'ty ,"�£
?S..
b. Miscellaneous
-N OQ'i*.("`'
C.
yy23F'
TOTAL INCOME (Show also on page 2,
cine lb)
300,129
23 ,562
314,032
1 820
130,938 1149,674
Notes and comments:
AGENCY: Youth Homes. Inc.
TNrnmr nFTATI (r.nntinuedl
PROGRAM
PROGRAMPROGRAM
PROGRAM
PROGRAM
PROGRAM
3
4
5
6
1
8
1. Local funding sources(List below
EXPENDITURE DETAIL
AGENCY: Youth Homes, Inc.
ACTUAL
LAST YEAR
THIS YEAR
PROJECTED
BUDGETED
NEXT YEAR
ADMIN.
PROGRAM
1
PROGRAM
2
1. Salaries *
.&
196,241
149,815
206,630
42,057
75,000
_12,54k
30,293
22,456
32,040
8,527
10,663
10,800
2. Employee benefits taxes
3. Staff development
471
450
1,171
471
300
0
4. Professional consultation
3,520
3,,6-72-
3 720
3,520
100
5. Publications/Subscriptions
343
50
259
59
inn
6. Dues & Memberships
556
740
837
837
0
7. Rent
15 845
14,500
19,040
2,400
0
16,640
8. Utilities
5"867,
6,450
0
3,000
3 450
9. Telephone
4,183
__51690
3,856
3,180
1,780
500
900
10. Office supplies & postage
1,537
1,432
1,605
1,400
125
80
11. Equipment purchase & rental
780
865
1,985
785
700
12. Equipment/Office maintenance
279
161
450
250
3. Printing & publicity*
0
0
0
0
0
4. Local transportation
6,362
5,830
9,534
1,418
3,700
4.296
5. Insurance
1,907
1,657
353
120
1510
6. Other (specify): Food
16,226
10,207
6,609
10,300
7' Assisl;ance
9,041
6 0496,150
0
1 800
4,050
Financial
8' Depreciation
9' Rental Upkeep
0. Miscellaneous
L(Show
1,339
5,076
3,241
1,567
2.984
7 115
405
0
0
0
305
also on
TOTAL EXPENSES
page 2,line 2) 303,107 241,939 3 107 875 132 999
Notes and comments:
*Major Program Reduction.
EXPENDITURE DETAIL (Continued) AGENCY: Youth Homes, inc. ,
392 a3a�
PROGRAM
3
PROGRAM
4
PROGRAM
5
PROGRAM
6
PROGRAM
7
PROGRAM
8
1. Salaries
12,033
2. Employee benefits b taxes
2 042
3. Staff development
100
4. Professional consultation
0
5. Publications/Subscriptions
0
6. Dues b Memberships
0
7. Rent
0
8. Utilities
0
9. Telephone
0
10. Office supplies b postage
0
11. Equipment purchase b rental
0
U. Equipment/Office maintenance
0
13. Printing 8 publicity
0
14. Local transportation
120
15. Insurance
0
16. Other (specify): Food
0
17. Financial Assisi:ance
300
18. Depreciation
0
19. Rental Upkeep
20. Miscellaneous :
100
TOTAL EXPENSES (Show also on
page 2,line 2 14,695
Notes and comments:
392 a3a�
/
PAGE
LAST
THIS
NEXT
SALARIED POSITIONS
YEAR
YEAR
YEAR
7.
POSITION TITLE
FTE
ACTUAL
PROJECT
BUDGET
CHANGE
DIRECT/HENDERSON-A
--
1
-------------------------------
24840
24840
26330
+6
ADMIN ASSIST/OPEN
.5
6000
SEC/EMERSON-A
.75
11424
11424
12109
+6
CASL14RK/SIGLER-G
1
13584
13584
14399
+6
/PAGAN -S
1
13780
" /0'LEARY-IL
1
11352
11352
12033
+6
CHILDCARE/BALES-G
1
11976
12696
13458
+6
" /JOHNSON -G
1
8736
8736
9260
+6
" /BRANTMAN-G
1
9456
9936
10532
+6
/BASAENIZI-G
1
9456
9936
10532
+6
/SPEARS -S
1
9260
" /CURRENT -S
1 •
10023
/KAPRICH-S
1
10023
" /KOOISTER-S
1
9260
" /MILLER -S
1
10023
" /TO HIRE -S
.4
3704
" /TO HIRE -S
.4
3494
" /HUYNH-G
.4
3786
3670
3888
+6
/DARLAND-G
.4
3494
3494
3704
+6
" /STRATTON -G
.4
3494
3494
3704
+6
" /HUBER-G
.4
3494
3494
3704
+6
/FRECENTES-G
.4
3494
3494
3704
+6
/COLEMAN -G
.4
3494
3494
3704
+6
` TOTALS
17.45~
* 122082
123646
206630
*Closed group home - 9 positions eliminated.
393
a3��
AGENCY: Youth }tomes. Inc.
BENEFIT DETAIL
TAXES AND PERSONNEL BENEFITS
(List Rates for Next Year)
TOTAL
ACTUAL
LAST YEAR
THIS YEAR
PROJECTED
BUDGETED
NEXT YEAR
30,293
22,456
32.040
FICA
7.0 % X E A11
o Rate % x E
Rated % x E
NIA % x E
E Be per mo.: indiv.
30 per m0.: family
N/A % x E
E N/A per month
% x
%X E
13,148
14 464
Unemployment Comp.
0
0
0
Worker's Comp.
2.139
1.726
Retirement
Health Ins.25
16,642
9,a30
15,850
Disability Ins.
Life Ins.
Other
If all staff not covered with certain Benefits, please note in Comment Section.
Sick Leave Policy: Maximum Accrual 192 hour
is days per year for years A11 to _
days per year for year_ td
Vacation Policy: Maximum Accrual AnnuabOurs
10 days per year for years o to 2
i5 days per year for year 3 to 4
Holidays:
7 days per year.
Months of Operation During Year: 12
Hours of Service: 24 Hours/aav
DIRECTOR'S POINTS 8 RATES o•STAFF BENEFIT POINTS DIRECTOR'S BENEFIT COSTS
Minimum Maximum
o Related to Supplemental Request
Health Insurance o E_Mpn. A 12 12 for Salary Adjustment: N/A
Disability Ins. E�Mon. f"o 0
Life Insurance o S,_fMon. o o County E
Dental Ins. o $Mon. z z United Way E
Vacation Days 25Days 14_ c_ Other E
Holidays 7 _ Days 7 7
Sick Leave �_ _ Days 1s 78--
ePOINT TOTAL 50 49 64
POINT
Conditions of Association
Agency= v.,,,,h m,m = In
c.
AGENCY HISTORY
On this page only, please summarize the history of your agency,
pastaandicurrentson acti activities andlfuture Of plans. our Pleasose enup-�date,
annually.)
Youth Homes, Inc. began as Youth Emergency Shelter, Inc. in December of
1972. From 1972 until 1976, agency provided only emergency shelter care.
In 1976 the agency was reorganized and renamed Youth Homes, Inc. Youth
Homes, Inc. took over operations of the Iowa City Girls Group Home, which
had been run by Johnson County Probation Office. In 1976, under a grant
from the Law Enforcement Assistance Administration, the operation of the
Johnson County Boys Group Home began. In 1979, with the enactment of the
new Juvenile Code of Iowa, Youth Homes, Inc. ceased operation of the Youth
Emergency Shelter and began operating Washington House Group Home for South-
east Asian refugees. In 1980 the Johnson County Boys Group Home was closed
due to a reduction of the client population. In the beginning of 1983 the
Washington House refugee program was phased out and the agency provided co-
educational services at Washington House and Ronalds House.
In 1984 Youth Homes, Inc. experienced some incidents that reduced its
effectiveness to provide services and was forced to close Ronalds House
Group Home. Steps were taken to maintain the agency until contract and
licensing processes could be completed to reopen Ronalds House as Youth
Emergency Shelter (YES) care. YES provides temporary care .for six (6)
adolescents with the shelter placement limited to thirty (30) days.
Since 1979, Youth Homes, Inc. has provided independent living services.
Youth Homes, Inc, as an agency is evolving from a purely residential social
service agency to a community-based residential social service program.
Youth Homes, Inc. is primarily involved in provision of services to the
Department of Human Services and generates most of its operating expenses
through contracts with the Department.
Close cooperation and ties with local social programs help to reduce the
amount of institutionalization of Johnson Countyls youth. The expertise
of Youth Homes, Inc. is being directed toward stabilizing troubled youth
and their families.
395
a3,a�k
ACCOUNTABILITY gUESTIONAIRE
A. Agency Purpose To provide services to children and families who are in
crisis. To provide cut -o£ -home residential services for children who
are having difficulties in their lifes.
B. Programs i Brief Description Shelter Caret Emergency short-term services
which provide out -of -home care, counseling, and family treatment. Group Home
Services Residential long-term care for children who have been placed out of
their homes by the juvenile courts. Independent Livings Services provided to
stabilize adolescents in their own apartments within the Iowa City area.
C. Tell us what•you need funding for. Funding request is for that portion
of emergency shelter costs which are not covered by contract to the Depart-
ment of Human Services.
D. Management
1. Does each professional staff person have a written job
description?
Yes x No
2. Is the agency Director's performance evaluated at least
yearly?
Yes x No
E. Finances
1. Are there fees for any of your services
Yes x No
a) If "yea", under what Circumstances Group Homes Fees for ser-
vices are established by the Department of Human Services. Shelter Care:
Through formal placement, fees are established by the Department of Human
services. Under informal placement, no fees are charged to clients. Inde-
pendent Living: Fees for services are established by the Department of Human
Services. Family Therapyt Sliding fee scale.
b) Are they flat sliding ?
c) Please discuss your agency's fundraising efforts, if applicable
Youth Homes is not presently involved in fundraising efforts.
396
F. Program/Services
E
1 How many persons in Johnson County did your
last year? (Including City of Iowa City) agency serve
a) Duplicated count 54
b) Unduplicated Count 36
How many clients in Iowa City did your agency serve last year?
al Duplicated count g
b) Unduplicated count
How many units
oflast 66 of 607 ice did your agency provide to Jo
County
year? 3hnson
Please define your unit of service - croup and shelter One day residential. Independent Living and Counselin
A unit o£ s ter Caret
service is equal to one hour of face-to-faceg contact. contact.
3.
4.
5. In what ways are
Population you planning for the needs of your service
in the nett 5 years? Involved with the Iowa Department
of Human Services in evaluating and assessing needs of client
Involved with the informal organization of Youth S
Johnson County to organize and eAgencies uLt•
Provide services to llocal ocal youth,
6. Please Coamtent on any other problems or factors relevant
to your agency's programs, funding or service delivery.
Contract arrangements with the Department of Human Services
Provide a stable funding base. provision o£ local
cult to budget does not
g as the local needs fluctuate sloni£icarvices is diffi-
Y•
397
a3.z9P
7. List complaints about your services that you are aware of.
Noise and disruptive behavior by adolescent client group.
8. Do you have a waiting list or have you had to turn people away
for lack of ability to serve them? What measures do you feel
can be taken to resolve this problem? No
.How many people are currently on your waiting list? None
9. In what way are your agency's services publicized?
Through professional referral channels, information is provided to courts,
social service agencies, schools, and probation offices. Local social
service agencies are appraised of our service capabilities.
r—i
398
Agency Goals Form
Attachment
YOUTH HOMES, INC.
Program Goal:
1. To provide a Youth Emergency Shelter Care within the Iowa
City area for those adolescents who are presently in contact
with the Department of Human Services, United Action for Youth,
and other social service agencies.
Program Objectives:
1. To develop programs between Youth Homes, Inc. and other
social service agencies to maximize continued placement within
the Iowa City area of the adolescents who live here.
2. To maximize therapeutic involvement of the adolescent and
his family even though out -of -home placement must be considered
for a time period which is commensurate with good correctional
action.
3. To work with law enforcement agencies in an attempt to
identify causes and provide treatment for anti -social behavior
and maladjustments to the community and/or child's family.
I
4. To maximize the potential use of Human Service monies
within the Iowa City area by reducing out -of -county placements
as well as coordinating efforts in working with troubled youth
in the Iowa City area.
Program Goals
2. To provide residential care for emotionally disturbed
adolescents= to help them achieve or maintain self-sufficiency
including reduction or prevention of dependency; to prevent or
reduce inappropriate institutional care by providing for
cooumnity-based care or other forms of less intensive care.
Program Objectives:
1. Staff residential care facility for ten (10) adolescents
boys and girls and maintain occupancy at a level of eighty
percent (80%) or two hundred forty (240) units of service a month.
(Note: The unit of service is defined as one bed per day
staffed.)
2. Provide a meaningful experience for the boy or girl placed
in residential care as opposed to serving time. To counsel and
encourage the child to adjust to the community, school, and
employment situations.
3. To help the adolescent prepare for future placement and
399
X302 �
developing living skills to return home, go to an alternative
living placement, or to move to independent living.
Program Goal:
3. To provide independent living experience for adolescents
who will not return home due to difficulties in the home
environment, desire of either the family or the adolescent to
not enter into the parent/child relationship through
replacement, or due to the impending emancipation of the
adolescent from the home because of age.
Program Objectives:
1. To develop within Johnson County appropriate independent
living sites and employment opportunities by liason with local
landlords and employers.
2. To provide support through programming so that the
adolescent gains independent living skills such as budgetting,
food preparation, leisure time activities, and employment
skills.
Resources Needed:
1. Two large houses (`
2. Seven full-time staff at each house
3. Three caseworkers
4. Household items to furnish two houses
5. Four telephone lines
6. Liability insurance
7. Fire insurance
S. Norkmens Compensation insurance
9. Bookkeeper - part-time
10. Secretary - part-time
11. Office space to hold five people
12. Household supplies and food to serve the needs of sixteen
adolescents
13. Office equipment to meet business needs
14. Automobile to transport children to doctor's office,
meetings and necessary trips; to use in shopping for
supplies and food; to reduce costs by spreading costs
through lease
15. Provide for volunteers
16. More
Cost of Program:
$255,554 in 1982
$240,905 in 1983
400
J
UNITED WAY OF JOHNSON COUNTY DIRECTOR: norr+en Monitto'
AGENCY NAME: Adult Day Program
CITY OF IOWA CITY • JOHNSON COUNTY ADDRESS: 2P ¢ Ti „„ /co
Cents
HUMAN SERVICE AGENCY BUDGET FORM PHONE: _a5F_S2po
FISCAL YEAR 1986 CALENDAR YEAR 1985 COMPLETED BY: T „ een Monitts:
(Please circle year your agency uses) APPROVED BY BOARD:' - — .: _
authorize signature
COVER PAGE on
date
Program Summary: (Please number programs to correspond to Income + Expense
Detail, i.e., Program 1, 2, 3, etc.)
The Adult Day Program is designed to postpone institutionalization by enabling the
frail elderly to remain in the community as long as possible. The program serves
as an additional link in the continuum of care by coordinating services with other
health care providers in the community. It offers relief for the care giver and
assists families in developing and evaluating a viable plan for maintaining their
loved ones in the home.
Local Funding Summary: CALENDAR
YEARS
PROPOSED 1985
FISCAL FY 84 FY 85 FY 86
YFARRCity of Iowa City I $ 0 S 0 $1500.00
Johnson County $10,800 $14,500 $16,866
I City of Coralville I $ 0 $ 0 $ 500.00
FY 86 SUPPLEMENTAL REQUEST: TOTAL OTHER COUNTY UNITED WAY
Director's Salary Adjustment I $ I $ $ $
401
a3.2If
1983
1/1/843/31/84
4/1/843/31/85
(4/1/85- /31/86)
United Way of Johnson County
$ 0
1 $ 0
1 $ 0
FISCAL FY 84 FY 85 FY 86
YFARRCity of Iowa City I $ 0 S 0 $1500.00
Johnson County $10,800 $14,500 $16,866
I City of Coralville I $ 0 $ 0 $ 500.00
FY 86 SUPPLEMENTAL REQUEST: TOTAL OTHER COUNTY UNITED WAY
Director's Salary Adjustment I $ I $ $ $
401
a3.2If
AGENCY: Adult Day Program
INCOME DETAIL
403
a 3a8
ACTUAL
THIS YEAF
BUDGETED
ADMIN.
PROGRAM
PROGRAM
LAST YFAf
PROJECTE1
NEXT YEN
2
I. Local funding sources(List below)10
❑
❑ ❑
6,048
12,851
a.
„ „..
b. Iowa Cit
i p
p
l 00
c480
c. Johnson County
d. Coralville
°a '
a
ud:'a,.
r
�.:jpp
?
F s>:•
�13�-` u.`ar
z.
`r•'-t`riri 4..s
..C{:
-.F;.�,'�`
e.yr"^`^
rn :;F"^'
c'`ti;
`: x
`". r.`?'rQ
r'iiil'usr•.
� ✓ <
,� U . i..Y K
J, s"M fi' i.� i
irw^kaY�•4.n-.
4 Y>+J 1!'eS.
1
2. State,Federal,Foundations(List)
3,049
4,594
5,000
a, Heritage Agency
3OR9s
b.
W
,Yw 1
h •. .
'a ./ !
2; fG9 jV
YY, :• J
��
tTlS'�...ry t4
F 'fn.4
i i.'.Vn..WPNYfJFYi
WLLy[
C.
S`N.v
MIV�: -IT >T
. l
]4ysf Jyq
N< )�l♦
[.11{ry€.W hiy
d.
(/"j Nl
F4 ..'
ti{ V% r+ 4
F'a ^!'q,•i
fr}.. 21
b'„y4'.`(%V1,!
S
3. Contributions/Donations
0
0
p
4. Special events(List below)
500
160
340
a. Fundraisingis
,Ao;;�
to;.,500�
raw
wrrsos
F° ti rqw
'A:3aofL"
b.
f 'Y�•{dY
i)i'iJ6S t
x "
a'ji 't''r.?lh.YHYI
ytF� F..(Siy'Y
. S.•.
G • Y'
C.
•yrJ,y%?v,,,C11
.(. f! i• k
4] N f`c\M>•
wx v^
!' r)l
.,}F 'tr7s ,�,..
K
Y ,
5. Net sales -services client fees
,000
3,500
4, 00
1,440
3,060
6. Net sales -materials
0
0 1
0
7. Interest income
0
0
0
8. Other(List below,inciuding misc.
---
---
a. :.F�
��:�ji�
Kb js i+�e!i'S
ii•��4Ai jFJk�
i�'i�'t.hS�a+1a Stkh�d7'•��i.
:
11< tt
fit ,25q„
b.
t
���iC4ri
iii. Fd�Pi,
.ki -tvl�
t5 'iti
�T 1
�it f
C
�
{C N,.11.{✓A<
Lti• �
.
i�..(g1 1
X ;.
..�•
C.
t�'I.'c"
'�J �•x'+
1 fLr yY
IL.d3
r
TOTAL INCOME (Show also on page 2,
line lb)
16,849
22,594
28,866
9,237
19,629
Notes and comments:
403
a 3a8
EXPENDITURE DETAIL
AGENCY: Adult Day Program
is
ACTUAL
LAST YEAR
THIS YEAR
PROJECTED
BUDGETED
NEXT YEAR
ADMIN.
PROGRAM
1
PROGRAM
2
1. Salaries
14,410
3,454
15.184
3,272
20,899
4,180
6,760
4J80
14,139
2. Employee benefits & taxes
3. Staff development
___
____
----
4. Professional consultation
___
_-__
1,000
1.000
5. Publications/Subscriptions
___
6. Dues & Memberships
---
____
____
7. Rent
8. Utilities
---
----
----
----
----
9. Telephone
360
360
420
134
2 86
10. Office supplies 8 postage
___
50
100
100
----
11. Equipment purchase & rental
___
----
----
----
----
2. Equipment/Office maintenance
0
1 nn
3. Printing & publicity
X50
__-
250
1 no
4. Local transportation
360
50
0
_150
____
5. Insurance
____
00
800
2 56
6. Other (specify):
�44
7, C.I.P.
----
----
8. Maternity replacement
---
80
rogr m,
9. ZEN
ant es nn
0. Co s
_
TOTAL EXPENSES (Show also on
page 2,line 2)
0,334
22,366
28,899
11.680
17,219
Notes and comments:
*This money will be utilized to hire a part-time Physical Therapist
Consultant to provide exercise and physical therapy recommendations
to the participants of the Adult Day Program and their families,
is
AGENCY: Adult Day Program
SALARIED POSITIONS
Position Title / Last Name FTE*
Director/Monitto 1
Physical Theraplst/Ahrens .075
Program Assistant .5
AST YEAR
ACTUAL
THIS YEAR
PROJECTED
NEXT YEAR
BUDGET
A
CHANGE
13,210
14,272
15,699
10
1,200
912
----
---
0
0
200
---
RESTRICTED FUNDS (Complete detail,Forms 7 & 8)
Restricted by: Restricted for:
Hoard naeh P1 n ...
Hoard speciml ,rine,,.
cash flow
0
400
400
MATCHING GRANTS
Grantor/Matched by:
IN-KIND SUPPORT DETAIL
Services/Volunteers
9,078
9,078
9.345
Material Goods
700
350
50
Space, utilities, etc.
2 4 5
1.135
3,260
Other: (Please specify)
2
*Fu
AGENCY: Adult Day Program
BENEFIT DETAIL
ACTUAL
THIS YEAR
I
BUDGETED
I
TAXES AND PERSONNEL BENEFITS
LAST YEAR
PROJECTED
NEXT YEAR
AGENCY: Optional Budget Form:
DETAIL OF BOARD DESIGNATED RESERVES in
if applicable),
Indicate N/A
Adult Day Program (For Funds Which Are Not Donor Restricted)
A. Name of Board Designated Reserve: cash flow
1. Date of board meeting at which designation was made: November 7,1984
2. Source of funds: carry-over
3. Purpose for which designated: cover lag -time for reimbursement
i
4. Are the investment earnings available for current unrestricted expenses?
Yes X No If Yes, what amount:
5. Date when board designation became effective: November 7,1984
i
6. Date when board designation expires:
7. Current balance of this fund: $228.00
B. Name of Board Designated Reserve: Memorial Fund
i
1. Date of board meeting at which designation was made: November 7,1984
2. Source of funds: memorial gifts
3. -Purpose for which designated: special uurnoges: cash flnw
i
4. Are the investment earnings available for current unrestricted expenses:
Yes X No If Yes, what amount:
5. Date when board designation became effective:
6. Date when board designation expires:
7. Current balance of this fund: $300.00
C. Name of Board Designated Reserve:
1. Date of board meeting at which designation was made:
2. Source of funds:
3. Purpose for which designated:
4. Are the investment earnings available for current unrestricted expenses:
_Yes _No If Yes, what amount:
5. Date when board designation became effective:
6. Date when board designation expires:
7. Current balance of this fund:
407
aa��
Conditions of Association
Agency: Adult Day Program
AGENCY HISTORY
(On this page only, please summarize the history of your agency,
emphasizing Johnson County, telling of your purpose and goals,
past and current activities and future plans. Please up -date
annually.)
The Adult Day Program was founded in August 1979 as a model
project, under the auspices of the University of Iowa's
Gerontology Center. It began as a one -day a week program
serving the frail elderly population of Johnson County. Since
that time it has evolved into a four-day a week program, which
is currently sponsored by the University of Iowa School of
Social Work. The affiliation with the University will terminate
in January and consequently the program will be undergoing
several administrative changes. This change should provide
greater visibility within the community as well as the oppor-
tunity to make some necessary program expansions.
The goal of the Adult Day Program is to provide an additional
link in the continuum of care, in order to prevent premature
or unnecessary institutionalization of the elderly.
The program, which is loc=.te� at the Iowa City Senior Center
provides a wide range of adult day services-- supportive
counseling; recreational,physical,music.,dance, and art therapies;
socialization;skills of daily maintenance; excursions; viable
individual treatment plans that combine health,social and
rehabilitative services;and the encouragement of self-worth
end independence in an atmosphere of care and concern.
Our goalt have remained constant over the past few years. It
is our hope however, that with increased funding we can make
several of the following changesi 1)increase staff to allow
for increased client load 2) increase the number of hours and
days of operation to better meet the needs of the residents of
Johnson County 3)acquire additional space to absorb the possible
expansion 4)reach a different sector of the community at large
5)expand programs.
408
;-o
I`
a3��
ACCOUNTABILITY QUESTIONAIRE
A. Agency Purpose
The purpose of the Adult Day Program is to serve the elderly of
Johnson County who are experiencing some loss of independence,to
postpone their possible institutionalization and to offer relief
for the care -giver.
B. Programs 6 Brief Description The Adult Day Program is a four-day a
week sidname4Rts$Eti$jdR@aRRi8J�gation �aFa�E1'tatm nd lf-
mainternance. �he s aff als��
assists families in developing a viable plan for the individual
to help keep them in the home.
C. Tell us what you need funding for.
Increasing staff and professional consultation
Expanding hours and days of operation
Purchasing supplies,consummables And equipment
D. Management
1. Does each professional staff person have a written job
description?
Yes X No
i
2. Is the agency Director's performance evaluated at least
yearly?
Yes X No
i
i E. Finances
1. Are there fees for any of your services
i Yes X No
a) If"pes", under what circumstances
If the individual's income exceeds low level income
guidelines established by the DOL.
b) Are they flat sliding X ?
I
c) Please discuss your agency's fundraising efforts, if applicable
Bake sales
Garage sales
Family Focus I and II calendar sales
Working with sororities on their philanthropy projects
.i
409
'23.�f
F. Program/Services
1. How many persons in Johnson County did your agency serve
last year? (Including City of Iowa City)
a) Duplicated count 4576
b) Unduplicated count 40 32 low income ratio 4:1
8 private pay
2. How many clients in Iowa City did your agency serve last year?
a) Duplicated count 3120
10 low income ratio 2:1
b) Unduplicated count 1
5 private pay
3. How many units of service did your agency provide to Johnson
County residents last year? 1'i.349
4. a se de ne our unit of s rvice
um�er o �toulYs of service Imes the number of clients
per day.
$12 per day.
5. In what ways are you planning for the needs of your service )
population in the next 5 years? 1)increasing the number of
hours and days of operation 2)increasing client load 3)acquiring
1 rger space to house program 4)adding more staff/volunteers
5�expanding requirements for eligibility into the program
G. Please comment on any other problems or factors relevant
to your agency's programs, funding or service delivery.
Due to the lack of adequate funds it has been difficult to
maintain adequate staff/client ratios as well as the
consistency of staffing patterns. This necessitates time
and energy spent training volunteers several times a year.
Presently, the Director does both administrative r'nak
programming which leaves little time for public relations,
fundraising, recruitment, staff development, upgrading
evaluation tools and expanding the program to meet the
needs of the larger population.
Our funding base has remained rather stable in the last
few years, so improvements and expansion have been difficult
to initiate.
410
�3a�
7. List complaints about your services that you are aware of.
Inconsistency of staff; poor staff/client ratio; inadequate
hours of operation to meet the need o the working care -giver;
lack of adequate space;overworked staff; inability to increase
enrollment levels.
8. Do you have a waiting list or have you had to turn people away
for lack of ability to serve them? What measures do you feel
can had to tare people away t A,U.r b p%@ehRxa in�f11d1s@6 list and have
staff would help.
How many people are currently on your waiting list?
Approximately 9
9. In what way are your agency's services publicized?
Newspaper articles have appeared in the Daily Iowan, the Press -
Citizen, the C.R.Gazette, the Des Moines Register, the Senior Center
Announcements in the Volunteer Watch
Post, the Gerontology Newsletter.
` Radio spots have been done(ie. the Dottie Ray Show)
Brochures are distributed to all local agencies which serve the
elderly and are on permanent display at such places as the Senior
Center and the Iowa City Public Library.
Director makes speaking apearanclocal civic
iversity rvile groups,
sororities,churches,clubs Aging Studies)
Attendance at monthly Service Providers Meetings provide a link to
other agencies who serve the same population.
Provision of training workshops at various aging conferences throughout
the state(ie.'Okoboji Conference, Mid-America Congress on Aging).
Adult Day Program's name and services appears in a national listing of
Adult Day Care Centers.
Adult Day Program has co -produces several programs with Hawkeye/Heritagi
CableVision that appear on local cable television.
Adlt I atutheDSenior Centers been HealthrFairseanddthelide OlderhAmericansals display)
Day Fairs.
411
a3��
AGENCY GOALS FORM
Name of Program: Adult Day Program
ADULT DAY PROGRAM
Coal: To provide an additional link in the continuation of care, in order to pre-
vent premature or unnecessary institutionalization of the elderly.
Objective A: To prevent social isolation and encourage social interaction by:
A. Maintaining and developing independence by providing social
contact in small groups, a day away from home, and an
atmosphere of self care.
Tasks: 1. Provide assistance with skills of daily living
while encouraging independence.
2. Encouraging participants to help each other through
volunteer and staff orientations.
3• Assist clients as needed with toileting, carrying
lunch tray, dressing, being responsible for per-
sonal items.
4. Continue present hours of operation until June
1985, beginning July 185 increase program hours
from 8:00 - 4:00 5 days per week.
5. Provide monthly health care programs.
B. Increasing interaction by providing meaningful social contact
in an environment of care and concern and contact on a regular,
personal basis.
Tasks: 1. To improve staff continuity by adding one part-
time, program assistant.
2. Encourage the development of personal relationships
within the group.
3. Foster a 6ense of group identity outside the Adult
Day Program (phone calls and visits among
participants).
412
�3a9
Objective B: To provide a supportive environment designed to maintain or improve
individual functioning by:
A. Improving mental and physical functioning through physical
exercise, social and recreational activities, and reality orientation.
Tasks: 1. Offer 3 to 4 physical exercise programs per week,
supervised by a part-time consultant.
2. Provide reality orientation and stimulating daily
programs (i.e. discussions, games, craft
j activities) as well as occasional outings.
B. Increasing activity through participation in group activities,
physical and mental exercises, and social contact and stimula-
tion with different ages and cultural groups.
Tasks: 1. Arrange for pet therapy sessions with animals
brought in from the I.C. Animal Shelter, the Pet
Degree, and Brenneman.
2. Provide monthly intergenerational contacts with
elementary schools and day care centers.
3. Provide monthly cultural outreach programs -
International cooking classes, trips to Hancher,
I.C. Community Theater, D of I Art Museum, E.C.
i� Mabre and Clapp Rental Hall.
4. Encourage conversational discussions during morning
snack period.
Objective C: To assist participants and their families in developing a viable
plan for maintaining the eladerly in their homes by:
A. Making and taking referrals.
' Tasks: 1. Continue receiving 3 referrals/month from PSA,
1 CAHHSA and other agencies which serve the elderly.
E 2. Increase monthly referrals to 5/month by July 1985.
B. Making home visits, assessments and discussions with family
members.
Tasks: 1. Setting up initial visit with client and family
member by phone.
2. Develop a comprehensive assessment tool.
413
R31;f
3. Work out viable care plan with family members and
make referrals to appropriate agencies (ESA, '
CAHHSA, DHS) as needed and consented to by client.
C. Encouragement of visit to Adult Day Program.
Tasks: 1. Invite client to attend a session to observe.
2. Encourage family members to visit on a regular
basis.
3. Institute monthly family support groups.
D. Holding Case Management meetings as appropriate.
Tasks: 1. Hold meetings with involved professionals (social
worker, nurse, ESA, MOM) each month for high-risk
clients.
2. Hold meetings with team yearly for low-risk
clients.
Objective D: To foster good nutritional habits by including a well-balanced meal
through:
A: Providing access to a well=balanced noon meal and nutritional
snack.
Tasks: 1. Attend congregate meal site daily.
2. Provide nutritional morning snack upon arrival and
discuss the importance of good nutrition.
B. Making available and reinforcing information regarding special
diets.
Tasks: 1. Providing monthly programs by dietician (community
j volunteer/practician student, lectures on nutri-
tion and individual diets.
2. Confer with Home Delivered Meals, CAHHSA, letters
from physician and professionals regarding specific
dietary needs upon enrollment in program; reassess
yearly.
C. Offering educational programs which encourage sound nutritional
practices.
414
a3a0
Tasks: 1. Bring in local community resources such as Johnson
County Extension Home Economist to provide
educational programs, slide shows, and discussions
on nutrition.
2. Arrange for the New Pioneer Cooperative Society's
Education and Outreach Committee to provide food
tasting sessions.
Objective E: To offer transportation services to the program by:
A. Linking participants and their providers to community based
transportation systems.
Tasks: 1. Calling clients weekly to see what their transpor-
tation needs might be.
2. Arranging rides for them on the SEATS bus.
3. Reminding clients of their other appointments
(doctor, dentist) and making arrangements whenever
necessary.
'•-.� Objective F: To develop a system of intervention and referral for elderly
,..� persons vulnerable to institutionalization by:
A. Maintaining contact with service and health providers to
encourage referrals.
Tasks: 1. Attend monthly meeting of Organization of Service
Providers.
t
2. Attend monthly luncheon meeting of Directors of
Agencies.
B. Educating community service and health providers on the
iphilosophy and services offered by the ADP.
Tasks: 1. Disseminate brochures.
2. Develop a Speakers Bureau to answer requests for
talks on Adult Day Care.
3. Provide training and workshops for community vol-
unteers and other health care professionals
interested in Adult Day Care.
415
A3.?e
C.
Develop a comprehensive intake process, including multi-
disciplinary assessment and home visit.
Develop comprehensive intake and assessment forms
with consultation from health care teams.
Participate in Case Management Team meetings as
needed.
Tasks: 1.
2.
Objective G: Through a multi -disciplinary team approach, provide an
individualized treatment plan and encourage active participants
involvement by:
A. Developing individual care plans with input from participants,
family and appropriate agencies.
Tasks: 1. Attend Case Management meetings where appropriate.
2. Provide home assessments by day program staff.
3. Develop file on each participant containing short
and long-range goals.
B. Providing regular evaluation of treatment plan.
Tasks: 1. Develop sive evaluation tools for ADP
staff and family
luation sessions
2. Hold bi-annual and members
mbers anduinvolvedap professionals. for family
Sly
Objective H: To
implement
acalprograms multi
-dipby by: model integrating health, social
A. Having consultations with community-based professionals such as
physicians, nurses, social workers, dentists, nutritionists,
i occupational therapists, physical therapists, recreation
therePista, etc. to assist as needed, in program development,
ividual case planning and evaluation.
program delivery and ind
i Tasks: 1. Set up Advisory Committee made up of various health
care professionals.
2. Develop a consultant group (CAHHSA, SSA, Senior
Center, Clinical Nursing specialist, PT, OT, AT,
physicians,
the
fo ms,evatetc.) to assist n
uation,assessmenttoolsdandlwithnthe
delivery of services.
416
;3aP
UNITED WAY OF JOHNSON COUNTY DIRECTOR: Gretchen Lucht
AGENCY NAME: _ARC/JC
CITY OF IOWA CITY • JOHNSON COUNTY ADDRESS: 1020 William
HUMAN SERVICE AGENCY BUDGET FORM PHONE: 351-%17
FISCAL YEAR 1986 ,,, LENDAR YEAR 1985 ' 0, COMPLETED BY: ei
(Please circle year cy uses) APPROVED BY BOARD:
u rized signature
COVER PAGE on 11- -84
date
Program Summary: (Please number programs to correspond to Income + Expense
Detail, i.e., Program 1, 2, 3, etc.)
1. Family Support- to provide respite care for families for relief,
vacation and emergency care.
2. Advocacy- to act on behalf of the retarded, seeking programs that
enhance the quality of their lives and monitoring existing programs.
3. Legislative Action- to keep public informed on legislation and governmental
rulings which have an impact on the lives of the retarded.
4. Nelson Adult Center -to provide a permanent facility for the Nelson Adult Center.
5. Community Awareness/I & R- to increase the community's awareness of ARC/JC, its
programs and services,; the causes and possible prevention of
mental retardationand to provide the retarded citizens of J.C.
and their families with knowledge of the services available to them.
6. Community Programs- to encourage the provision of community programs
which provide special events or activities for the developmentally -
disabled in our community and their families.
7. Vocational Advocacy- to increase employment opportunities for the retarded
in our community, to do Job placement, training and follow-up.
Local Funding Summary: CALENDAR
YEARS PROPOSFO 1985
FISCAL FY 84 FY 85 FY 86
YFARS
1983
1/1/843/31/84
4/1/843/31/85
(4/1/ 3%31/86)
United Way of Johnson County
$ i nnn
$12.000
1 $12.000
FISCAL FY 84 FY 85 FY 86
YFARS
City of Iowa City
$
$
§
Johnson County
$
$
§25,500*
City of Coralville
$
$ 1.500
$ 1."00
FY 86 SUPPLEMENTAL REQUEST: TOTAL OTHER COUNTY UNITED WAY
Director's Salary Adjustment
$ 3,815
$ 1,206
$
$ 2,609
*$9,500 has already been awarded to the Vocational Advocacy Program by the
Board of Supervisors on the recommendation of the MH/MR/DD Advisory Committee;
the remaining $16,000 is for the provision of the Summer Program previously
funded through Social Services.
418
ME
0?307,r
AGENCY: arc/,`C
BUDGET SUMMARY
ACTUAL
LAST YEAR
THIS YEAR
PROJECTED
BUDGETED
NEXT YEAR
1. TOTAL OPERATING BUDGET (Total a + b)
a. Carryover Balance (Cash from 3)
b. Income (Cash)
66 87
7 .114
218 193.9io
8
21 '810
2. TOTAL EXPENDITURES (Total a + b)
57,852
20?.105
89.682
a. Administration
b. Program Total (List programs below)gi
'
' 1. FamilySu ort
G. ,iVbJ} k'h
1'�
:..rt.... +wL;
a�ig'rrt �'
7�. i "CaY
"aY
2. Advocacy+-r3.504x
=a�Ls�`eck`
1x+
a• k,122 :t12
3• Legislative Action
3,075
2,406 ,
hr ,2,.+i�2 r ;;
sa
4. Nelson Adult Center
a,-g34,929�. is�s
<Yygj 788.h�
' r'"
5• Community Awareness
4 020
/ � �.
579 '
6. Community Programs
t""3i693+�'''
� 3�760� "�j:
'" 4.iggg
w..1h...:a, sSq Yxt
7. Vocational Advocacy
A'4 X1,358 k syr
x4,20,71] gya
i` 13'28
4cicr
8. CDBc
�4 3r E 4�i�
�,y<,i St9 1*1h ,
•�',, kyr r„ •
L3.
ENDING BALANCE (Subtract 1 - 2)
8,535
11,810
4,228
4. IN-KIND SUPPORT Total from Pae 5)
21,580
21,580
21,580
S. NON-CASH ASSETS
100,000
161,000
165,000
Notes and comments:
1984
Income
1984
Expend.
1984
Excess
1983
Excess
i
1984 ! 1985
Total Income
Excess j
at end
•
of year I
I
Vocational Advocacy 19,833
20,715
(882)
4,895
4,013
9,500
I
—
_
--
CDBc 1130,095
130,095
0
0
o I o
I
Building Fund 139,895 37,000 2,895
General Fund 20,557 19,295 1,262
( TOTAL 1210,380 207,105 3,275
I
i
i
r �!
i�
o'0 J
1985 1985
Expend Total
Excel
at end
of year
13,788
0
( 275)
0
3,445 6,340 i 36,400 38,490 4,250
i
195 1,457 20,200 21,40--f 253
i
I •
8,535 11,810 66,100 73,682 I 4,228
AGENCY: _ARC Jo
INCOME DETAIL
ACTUAL
THIS YE
BUDGETED
ADMIN.
PROGRAM
PROGRAM
LAST YEA
PROJECTE
NEXT YE
AGENCY: ARC/JC
INCOME DETAIL (Continued)
422
d3a4f
PROGRAM
PROGRAM
PROGRAM
PROGRAM
PROGRAM
PROGRAM
3
4
5
6
7
8
1. Local funding sources(List below)
a.
b.
C. Johnson County
16,000
9;,500
d.
r
, s
e.
2. State,Federal,Foundations(List)
d.
b.
d31id�� 5.:
y�
Lif f
d.
'tit i
`t trt-
K
ur '
jYY
3. Contributions/Donations
4. Special events(List below)
MH/MR/DD
'.3 r -i •l;
x
rn
ex u"
n^ 'ro
w' tory
a.b.
Summer Program
'
'4 . ,{YAC :
? `� rx '�
aF','n'.
i • C )
+'
C.
Shit n✓ri'
r
r.
n.,..,. ,..
5. Net sales -services
6. Net sales -materials
7. Interest income
400
B. Other(List below,including mise.
%j��
V�-.`SJ��Jd'yix,'
Kdi•:,i...rt
'.txi-nY7itV?
4'.!./, sp,,r�
a.
PP a�+•�
$pl'f�F YX}'
r p h4:
Yi ✓) f.`
: y t' ,.
• a.(
S 1x C":
b.
T4Yp
° 1.i
J Y oa
. Jtw u.
4 1✓
Rent..
C.
TOTAL INCOME (Show also on page 2,
36,400
19,000
9,500
line lb)
Notes and comments:
- I
422
d3a4f
EXPEI
1.
2.
3.
4. i
5.
6.
7.
8.
9.
10.
11.
z.
3.
4.
5.
6.
7.
8.
9.
0. Sp
r
EXPENDITURE DETAIL (Continued) AGENCY: ARC/JC
PROGRAM
3
PROGRAM
4
PROGRAM
5
PROGRAM
6
PROGRAM
7
PROGRAM
8
1. Salaries
233
779
1,559
546
2. Employee benefits & taxes
22
73
146
51
3. Staff development
4. Professional consultation
5. Publications/Subscriptions
Pn
20
6. Dues & Memberships
2,000
1,000
7. Rent
8• lfp'Y " Mortgage
24,000
9. Telephone
10
33
64
23
1252
10. Office supplies & postage
14
45
90
31
$02
11. Equipment purchase & rental
8,000
12. 9gyY9*JY9��'79j7p�'i�'I9p
2,000
r
13. Printing & publicity
t09
18
60
120
42
100
14. Local transportation
150
i
15. Insurance
2,000
16. Other (specify):
17. voo. Ad.
13,513
Summer Frog.
19.000
F`am. Sup. to Ind.
L20.
Rn,
250
TOTAL EXPENSES (Show also on'2 467
page 2,line 2
38.490
3,579
19.963•
13,788
..i
AGENCY:
SALARIED POSITIONS
Position Title / Last Name FTE*
Fxnrntivn ❑icaator .5
AST YEAR
ACTUAL
THIS YEAR
PROJECTED
NEXT YEAR
BUDGET
%
CHANGE
p
RESTRICTED FUNDS (Complete detail, Forms 7 & 8)
Restricted by: Restricted for:
Board Nelson Adult Center
Board Vocational Advocacy
Donor Summer Program
Donor CDBG
34,929
39,895
37,000
3,400
3,025
2,961
130,095
'
MATCHING GRANTS
Grantor/Matched by:
MH/MR/DD Spec. Alloc.
6,253
.16,433
9,500
Johnson Co. Board of Supervisors
IN-KIND SUPPORT DETAIL
Services/Volunteers
20.000
N). 000
pn-nnn
Material Goods
500
500
500
Space, utilities, etc.
1,080
1,080
1,080
Other: (Please specify)
21,580
21,580
21,580
*Ful
AGENCY: APP/
BENEFIT DETAIL
3Fz1
�3aa'
ACTUAL
THIS YEAR
BUDGETED
TAXES AND PERSONNEL BENEFITS
LAST YEAR
PROJECTED
NEXT YEAR
(List Rates for Next Year)
TOTAL
220.94
568
FICA
7 % x $ 7794
165.00
422
546
Unemployment ComP.
2.42 % x $ 7794
55.94
146
189
Worker's Comp.
% x $
% x $
$ per mo.: indiv.
Retirement
Health Ins.
g_ per mo.: family
Disability Ins.
% x $
$ per month
Life Ins.
Other
% x
% x $
If all.s.taff not covered with certain Benefits, please note in Comment Section.
Sick Leave Policy: Maximum Accrual � hours
in days per year for years --to
_
_40._ days per year for year,___ td
Vacation Policy: Maximum Accrual 0 hours
days per year for years _ to _
days per year for year _ to
Holidays:
0 days per year.
Months of Operation During Year: Io
Hours of Service:
DIRECTOR'S POINTS & RATES o STAFF BENEFIT POINTS DIRECTOR'S BENEFIT COSTS
" Minimum Maximum
o Related to Supplemental Request
Health Insurance _ $_JMon• y �_ for Salary Adjustment:
Disability Ins. _ $_/Mon. _
Life Insurance $_1Mon. County $
Dental Ins. _ $_,Mon. _2 United Way $ 7T.-5
Vacation Days _ _ Days 10_ Other $�
Holidays Days _A
Sick Leave _19_ } Days 12
POINT TOTAL 5 42
3Fz1
�3aa'
�J
"'ti i`.5
OPTIONAL BUDGET FORM:
(Indicate N/A
AGENCY: if applicable)
DETAIL OF RESTRICTED FUNDS
(Source Restricted Only --Exclude Board Restricted)
A. Name of Restricted Fund Summer Proaxam
1.
Restricted by: Donors
2.
Source of fund: Donations
3.
Purpose for which restricted: c;jjmmPr prngmm
4.
Are investment earnings available for current
unrestricted expenses?
Yes _.L,No• If Yes, what amount:
S.
Date when restriction became effective:
6.
Date when restriction expires:
7.
Current balance of this fund: nn
B. Name of Restricted Fund
1.
Restricted by:
2.
Source of fund:
3.
Purpose for which restricted:
4.
Are investment earnings available for current
unrestricted expenses?
Yes No If Yes, what amount:
5.
Date when restriction became effective:
6.
Date when restriction expires:
7.
Current balance of this fund:
C. Name of Restricted Fund
1.
Restricted by:
2.
Source of fund:
3.
Purpose for which restricted:
4.
Are investment earnings available for current
unrestricted expenses?
_Yes No If Yes, what amount:
S.
Date when restriction became effective:
6.
Date when restriction expires:
7.
Current balance of this fund:
428
AGENCY: Optional Budget Form:
(Indicate N/A
DETAIL OF BOARD DESIGNATED RESERVES if applicable)
(For Funds Which Are Not Donor Restricted)
A. Name of Board Designated Reserve: 3U#141ng FuAd
1. Date of board meeting at which designation was made: Febr. 13, 1980
2. Source of funds: Rent from lease of building to Systems Unlimited Inc.
3. Purpose for which designated: Building upkeep and improvements fer�k}salt—amu}b
Center.
4. Are the investment earnings available for current unrestricted expenses?
Yes _j_No If Yes, what amount:
5. Date when board designation became effective: February 13, 1980
6. Date when board designation expires: N„+ Ape j gno+M
7. Current balance of this fund: ag a?o-a4 0
B. Name of Board Designated Reserve: v ,+,0_1 A� acac� Rxngram
1. Date of board meeting at which designation was made: pcteZ:ar 3, 398^
2. Source of funds: Emergency Services Softball Game
3. Purpose for which designated: To continue Vocational Advocacy Program once
Current funding stops.
4. Are the investment earnings available for current unrestricted expenses:
Yes _,,No If Yes, what amount:
S. Date when board designation became effective: gebeber�, }484
6. Date when board designation expires: $3,400
7. Current balance of this fund:
C. Name of Board Designated Reserve:
1. Date of board meeting at which designation was made:
2. Source of funds:
3. Purpose for which designated:
4. Are the investment earnings available for current unrestricted expenses:
_Yes No If Yes, what amount:
5. Date when board designation became effective:
6. Date when board designation expires:
7. Current balance of this fund:
429
a3.?lf
Conditions of Association
Agency: ARC/JC
AGENCY HISTORY
(On this page only, please summarize the history of your agency,
emphasizing Johnson County, telling of your purpose and goals,
past and current activities and future plans. Please up -date
annually.)
Throughout its 27 year history. ARC/JC has acted as an advocate for the
rights of retarded citizens. When the notice appeared in the Iowa City
Press Citizen over 27 years ago asking persons interested in the welfare of
the retarded to come to a meeting, Johnson County had no educational, recreational,
vocational or residential programs for retarded individuals. Johnson County
in 1984 has programs, some model, in all four areas. The ARC/JC has been
instrumental in creating these programs, and in advocating for programs which
provided the retarded with services "normal" people take for granted.
Over the years, ARC/JC has worked to see adequate services were provided for
the mentally retarded. Many services which ARC/JC began have now been taken ._
over by other agencies. In addition to the Special Education program, Good-
will Industries of Southeast Iowa was nurtured by the ARC. In 1970, ARC/JC
members begin discussions on possible alternatives to institutionalization.
This culminated in June 1971 in the formation of Systems Unlimited , Inc. (SUI)
by the seven members of the ARC/JC who had been charged with the responsibility
for making residential services available on the community level. Special
Populations Involvement (SPI) came about because of cooperative planning
for recreation for the retarded which dates back to early 1959 between
ARC/JC and the Iowa City Recreation Department.
Current programs include Family Support, Advocacy, Community Awareness and
Information and Referral, Community Programs, Legislative Action, Nelson
Adult Center and Vocational Advocacy. Descriptions of these programs
can be found elsewhere in this application.
This year will see the completion of the renovation of Nelson Adult Center.
ARC/JC received $128,580 in CDBG funds to enable NAC to fully utilize
both floors of the building. The Vocational Advocacy program is completing
a successful year with funding secured through June 1985• Five individuals,
who previously would have remained in a sheltered workshop or adult activity
center, are now successfully working in competitive part-time employment in
the community. A local Prevention Committee is being established to im-
plement the program developed by ARC/Iowa and to adapt it to our area.
430
aa��
ACCOUNTABILITY QUESTIONAIRE
A. Agency Purpose ARC/JC provides servi,ee,support and advocacy for the
retarded citizens of Johnson County and their families. It also fosters
the prevention of retardation.
B. Programs b Brief Description
Family SuDDort: Provides respite and
emergency care for retarded citizens and their families with financial support.
Advocacy: Acts on behalf of the retarded, monitoring the quality of existing
programs and seeking programs that are needed. Lea. Action: Keeps membership
informed on leg. and governmental rulings which impact retarded citizens. QW -e)
C. Tell us what you need fundin44tfor.
To maintain current programs and co
theirfamilies canto sinvestigate
that
retarded of Johnson County
D. Management
1. Does each professional staff person have a written job
description?
Yes ,' _ No
p. Is the agency Director's performance evaluated at least
yearly?
Yes X No
E. Finances
1. Are there fees for any of your services
Yes x No
a) If "yes", under what circumstances
eof $1.00 /hour, $3/day-
Family Support requests a parent payor re a arental
emergency and $5/day respite care. The Summer Program requests P
contribution based upon income.
b) Are they flat sliding A _?
�Jour agency's fundraising efforts, if applicable
C) Please discuss y
Fundraising efforts have generally been limited
lto membership
campaigns
Your (one
or two a year) and one other activity, p
ge
contest for League bowlers.
431 ��.7�
Nelson Adult Center: Provides a permanent facility for NAC. Community Awareness:
Increases the public awareness of ARC/JC and the programs that we provide
and increases the knowledge of services available within the community
from other sources for concerned families. Community Programs: Supports
special events and programs that benefit special populations in our community.
Vocational Advocacy: Develops'jobs for the trainable mentally retarded,
places indi'+iduals in those jobs, trains them and provides follow-up.
432
r"1
a3-7�
r
F. Program/Services
1. How many persons in Johnson County did your agency serve
last year? (Including City of Iowa City)
a) Duplicated count 7.162
b) Unduplicated count 924 MR 2090 family members"
2. How many clients in Iowa City did your agency serve last year?
a) Duplicated count 5.190
b) Unduplicated count
3. How many units of service did your agency provide to Johnson
County residents last year? 15.982.25
4. Please define your unit of service Varies according to program
See attached sheet for clarification.
k 5. In what ways are you planning for the needs of your service
population in the next 5 years?
The Community and Family Living Amendments introduced in the U.S. Senate
this past session will, if passed, create an expanded funding base for
integrated community services. ARC/JC will be involved in the development
of new services and the enhancement of currently existing ones to meet the needs of
6. Please comment on any other problems or factors relevant individuals
to your agency's programs, funding or service delivery. with MR.
As in previous years, because the ARC/JC is an agency with many different
programs and projects with limited staff time, it is necessary to rely on
volunteers to carry out much of the work. The development of a broad Lase
of support is necessary and will continue to be a focus of the agency.
r
According to the 1982 DSS MR/DD Unit District 10 Survey for Johnson County
estimates the number of mentally retarded of all ages to be 924; assuming
the Bureau of Census figures, published in March of 1980, for average
population/family size, 2,090 parents or other family members could be added
to this estimate of the retarded, making the number served to be approxi-
mately 3,000 individuals.
433
a3.?k
7. List complaints about your services that you are aware of.
None
B. Do you have a waiting list or have you had to turn people away
for lack of ability to serve them? What measures do you feel
can be taken to resolve this problem?
No waiting list.
How many people are currently on your waiting list?
0
9. In what way are your agency's services publicized?
We distribute a newsletter nine -ten times a year and send home information
through the schools approximately 15 times during the year regarding programs
and services. Meeting announcements are sent to newspapers and local radio
stations; brochures are distributed through the library, physicians' offices,
and by program personnel.
434
SERVICE REPORT INFORMATION
PROGRAM
COUNT
OF PERSONS
SERVED
UNITS OF SERVICE
DEFINITIONS OF UNITS
Duplicated
Unduplicated
JC
IC
JC
IC
Family Support
130
91
21
14
652.25 hours
Hours of care
150 days
Days of care
Advocacy
924*
290 hours
No. of hours spent in
advocacy for groups or
Ind. and in planning and
presenting workshops.
Leg. Action
924*
50 hours
No. of hours of letter -
writing and informing
members of issues.
Nelson Adult Center
44
38
44
38
13,138 days
Days of work activity
.a
(19 -
outside of
J.C.)
w
Community Awareness/2835
2430
315
270
9 issues
Newsletter
Issues of newsletter,
I & R
124
90
35
20
20 meetings
Parent groups/Membersh.
brochures, inserts in
825
550
75
50
11 notices
Notices sent to schools
newspaper, speaking
800
600
800 calls
Telephone calls
engagements, telephone
285
260
285
260
18 occur.
Speaking engage/new items calls or parent/mem-
bership meetings.
Community programs
Goodtimers
80
70
80
70
80 participants
No. of participants
Friends
10
5
10
5
10 participants
Sports Day
125
75
125
75
125 participants
Summer program
31
21
31
21
31 participants
Vocational Advocacy
6
4
5
4
6 individuals
Individuals placed In jobs
ARC/JC 1985
FAMILY SUPPORT PROGRAM
Goal: To provide a respite care program which families with
retarded members can use for relief,vacation and emergency care.
Objective A: In 1985, to provide financial assistance to 25
families using the respite care program.
Task: 1) Continue public awareness activities
through schools and media to increase
usage.
2) Monitor procedures to ensure quick pay-
ment of vouchers.
3) Issue reports when necessary to users
so they are aware of remaining number
of hours or days.
Objectice B: Provide an up-to-date list of care -providers to all
families with school age children and allother users
of the program.
Task: 1) Gather information on utilization of list.
2) Study alternative methods of obtaining
names of care providers.-�
3) Have each care -provider complete a
questionnaire about their availability,
services they could provide, past ex-
periences and special skills.
4) Have parents complete an evaluation
form for each of the care -providers
they have used from the list.
Obective C: In 1985, continue to investigate additional care
needs of parents, or ways that the Family Support Program could
be improved to better meet the needs of users and potential users.
Task: 1) Investigate drop-in respite care program
or programs where we provide sitters and
the parents call us.
Resosurces Needed to Accomplish Program Tasks:
1) Financial resources to pay for respite care.
2) Staff time to coordinate activities of volunteers and
436
"Z3,4
coordinate awareness activities.
3) Two volunteers to check vouchers and keep records.
4) Volunteer treasurer to pay vouchers.
5) Brouchures to increase public awareness.
I�
6) Telephone to provide information and answer questions
of potential users.
7) office supplies to carry out program.
Cost of program: $3,991
t
Ij ADVOCACY PROGRAM
I Goal: To act on behalf of the retarded, seeking programs that
enhance the quality of their lives, monitoring existing
programs to ensure that they meet the needs of the retarded
icitizens of Johnson County.
Objective A: Through the Special Education AdvisoryCommittee
monitor the programs and services available in the
_ Special Education classrooms.
Task: 1) Attend ineetings which study the following
topics: Support services, communication
with parents, integration, Special Olym
ics, transportation.
2) Investigate any other concerns brought
to our Sp. Ed. Advisory Committee.
Objective B:• Handle, on a case by case basis, requests for service
from individuals or groups within the community.
Resources Needed to Accomplish Program Tasks:
i 1) Staff time to coordinate activities of volunteers and
carry out dieectives.
� 2) Volunteer representatives to serve on Special Education
i Advisory Committee.
3) Acquisitions for ARC library to help parents have sources
of information.
4) Necessary office supplies to carry out program.
Cost of Program: $4,122
437 IZZ3179F
LEGISLATIVE ACTION
Goal: To keep informed on legislation and governmental rulings
which have an impact on retarded citizens and to activate
the ARC/JC membership on issues that respond to public
pressure.
Objective A: inform
mARCa
membership on
ARC/USlar basis of Action Alerts
sent by
Task: 1) Establish Governmental Affairs Committee.
2) Establish Phone Chain to initiate letter
writing campaigns.
3) Provide information and letter writing
materials at meeting when necessary.
Objective B: Educate
offici
members on the issues and how to Lobby
governmental
Task: 1) Send
GovernmentalrAffairsee eWorkshopeputo
theon
by ARC/Iowa.
2) Print Governmental Affairs articles in
Newsletter.
3) Subscribe to Mental Health Law Project
Newsletter.
•4) Support ARC/US and ARC/Iowa programs,
Resources Needed to Accomplish Program Tasks:
1) Staff time to coordinate activities of volunteers.
2) Volunteers to serve onGovernmental Affairs Committee.
3) State and National publications.
4) Newsletter
Cost of Program: $2,467
NELSON ADULT CENTER
Goal: To provide a permanent facility for the Nelson Adult Center
Objective A: In 985,complete
etthe
etrenovation of the building
at 1W
438
,�.3-Zf
Task: 1) Oversee renovation projects.
2) See that contract agreement with City is carried
out.
Objective B: Provide all aspects of building management
Resources Needed to Accomplish Program Tasks:
1) Staff time to manage building and to oversee renovation
project.
2) Volunteers to serve on Building Committee.
j3) Building Insurance
4) CDBG funds
5) Office supplies necessary to carry out program.
Cost of program: $38,490
COMMUNITY AWARENESS/INFORMATION AND REFERRAL
Goal: To increase awareness in the community'of ARC/JC, its pro-
grams and services, mental retardation --its causes and
possible prevention, of mentally retarded people and their
ability to participate in community life. To provide the
retarded citizens of Johnson County and their families with
knowledge of the services available to them.
ObjectiJe'A:''Implement Prevention Program developed by ARC/Iowa.
Task: 1) Finalize the braod based committee which will
adapt the program to local community.
2) Obtain financial sponsorship for new born kits.
to be distributed in local hospitals.
3) Develop toy lending library to aid in early
infant stimulation.
4) Train speaker's bureau to present programs to
local schools and youth groups.
5) Develop media campaign to inform the public.
Objective B: Utilize local media to publicize membership meetings
programs, and special events.
Task: 1) Notify newspaper and radio monthly of
General Membership Meetings.
2) Particpate in marketing campaign of State
and National ARC.
439
a3.��
.^
Objective C: Publish newsletter at least nine times during the
calendar year.
Task: 1) Collect information for newsletter, organize
it, and edit when necessary.
2) Prepare original copy of newsletter and deliver
to printer.
3) Take sorted newsletter to post office for mailing.
Objective D: To provide information and referral to an estimated
800 people who will call the ARC/JC during 1985.
Task: 1) Maintain consistent office hours.
2) Maintain up-to-date information on services
available within the community.
3) Continue use of phone answering machine to
record messages and refer callers to a number
where staff can be reached.
Resources Needed to Accomplish Program Tasks:
1) Staff time to provide information and referral and to
coordinate activities of volunteers.
2) Maintain volunteers for the Prevention Committee.
3) Volunteer to serve as Newsletter Editor
4) Sponsor for Newborn Kits.
5) Volunteersfor Speakers' Bureau.
6) Telephone and office supplies to carry out programs.
Cost of Program: $3,579 (includes State and National Dues)
COMMUNITY PROGRAMS
Goal: To encourage the provision of community programs which
provide special events or activities for the developmentally
disabled in our community and their families.
Objective A: Friends' Program
Task: 1) Work with the Special Populations Involvement
Program of I.C. Parks and Recreation to coordinate
volunteer recruiting, training and group activities
for participants.
2) Provide follow-up with parents or guardians of �..d
developmentally disabled individuals participating
in the program.
440
a3a09
Objective B: Mothers'/Parehts' Group
Task: 1) Develop a community awareness campaign
to ensure that parents who would like to
participate are awzre of the program
2) Work with Grant Wood AEA in development of
program topics.
3) Provide general support for program.
Objective C: 50mmer Program
Task: 1) Work with Systems Unlimited, Inc. in
developing resources to -meet needsof the
+ program.
2) Work with the I.C. Community School District
in the development of resources to im-
prove program.
30 Provide information on program to parents
of school aged children.
4) Collect fees from parents and forward
to SUI to help cover cost of participa-
tion for community children.
Objective D: Sports'• Day
Task: 1) Provide volunteer to work on committee.
2) Provide donation to cover expenses.
Objective EY Special Olympics
Task: 1) Provide donation
Objective F: Goodtimers
Task: 1) Provide donation
Resources Needed to Accomplish Program Tasks:
1) Staff to work with cooperating agencies in the develop-
ment of programs.
2) Volunteers to serve as Chairpersons of Friends and Mothers'
Parents' Group.
3) Volunteers to work -on development of Summer Program.
4) Financial resources to allow donations to programs.
�.i Cost of Program: $19,963 ($19,000 is to cover the cost of
Summer Program)
441
�'NSfJ
VOCATIONAL ADVOCACY
Goal: To increase the number of moderate -severely retarded indi-
viduals in competitive employment In order to increase the
likelihood that individuals placed in these positions will
retain them the Vocational Advocate or Trainer will pro-
vide intensive training for the employee. Once training is
completed, the V.A. or Trainer will provide follow-up
in order to maintain employment. Training sites will balso
be developed which will be used for evaluation of MR
individuals who have not benefited from vocational program-
ming in the public schools.
Task: 1) Increase the employemnt opportunities for the
trainable mentally retarded in our area.
2) Facilitate the placement of handicapped indivi-
duals in these jobs.
3) Provide training and services to employee and
employer to increase the likelihood that the
individuals placed in these positions will re-
tain them.
Resources NeedAa t3'RcComplish Program Tasks:
1) Vocational Advocational to do job development, training
and follow-up.
2) Trainers/Site Supervisors to provide training and follow-up.
3) Staff to oversee entire program.
4) Resources to cover cost of salaries, and other program
expenses.
5) Necessary office supplies to carry out program.
Cost of Program: $13,788 (funding through June 1985)
442
el
r-'
r"1
JOHNSON COUNTY BOARD OF SUPERVISORS
COURT HOUSE
IOWA CITY, IOWA 52244
PHONE: 13191338.5442 BOARD SUPERVISORS
HAROLD M
DENNIS J. LANGENBERG
I DICK MYERS
I BETTY OCKENFELS
DON SEHR
August 29, 1984
Gretchen G. Lucht, Executive Director
Association of Retarded Citizens
Johnson County
1020 William Street
Iowa City, IA 52240
Dear Ms.Lucht:
We have received the recolmnendations of the Mental Health/Mental Retardation
Advisory Board in regard to General Allocation Funds for FY85.
We wish to advise you that the Board has authorized $9,496.00 to be spent by
your agency for the purposes you presented to the Mental Health/Mental
Retardation Advisory Board on August 26, 1984. We hope this funding will
assist you to further improve or maintain services to the mentally ill and/or
retarded citizens of Johnson County. Thank you for your interest.
Sincerely,
1 Harold M. Donnelly
Chairnan
HMD/mk
443
a3�8
DIRECTOR: John Watson
UNITED WAY OF JOHNSON COUNTY
AGENCY NAME: Goodwill industries
CITY OF IOWA CITY • JOHNSON COUNTY ADDRESS: 1410 First Ava.__ n_ d
HUNAN SERVICE AGENCY BUDGET FORM PHONE: _(314.1 737-4158
FISCAL YEAR 1986 CALENDAR YEAR 1985
COMPLETED BY: Terry Scheetz
(Please circle year your agency uses APPROVED BY BOARD: /authorizedf signature K
�• e
on k I..' i, /i
COVER PAGE date
Program Summary: (Please number programs to correspond to Income + Expense
Detail, i.e., Program 1, 2, 3, etc.)
Goodwill Industries of Southeast Iowa is a private not-for-profit organization
established in 1965 to provide rehabilitation, training and employment services
to vocationally disadvantaged persons and individuals with mental and physical
handicaps who cannot readily be absorbed into the competitive labor market.
Program 1 Work Adjustment Training: The goal of Work Adjustment training is
to help each indlvldual acquire the basic work habits, attitudes, and behaviors
needed to obtain and maintain a job in the community.
Program 2Client Employment Program: Client Employment, a sheltered employment
program, is usually long term. A typical participant has completed Work Adjust-
ment Training, but because of severity of handicap, lack of incentive, job
availability, or other significant barriers, is not ready for competitive employ-
ment.
Local Funding Summary:
United Way of Johnson County
of Iowa Ci
Johnson Coun
CALENDAR
YEARS
1983
1/1/843/31
36,554
$ 9,075
FISCAL FY 84
$ N/A
$ N/A
I City of Coralville
FY 86 SUPPLEMENTAL REQUEST:
Director's Salary Adjustment $
$ N/A
TOTAL OTHER
0 $
444
PROPOSED 1985
4/1/843/31/85 (4/1/ 3/31/86)
$ 36,303 $ 38,200
FY 85 FY 86
$ N/A $ N/A
$ N/A $ N/A 1
N/A
COUNTY UNITED WAY
$ 0 $ 0
M
o?3a�
BUDGET SUMMARYAGENCY: Goodwill Ind srrie5
445
a3�,?
AGENCY: Goodwill Industries
INCOh.E DETAIL
w'$
446
ACTUAL
LAST YEAf
THIS YEAR
PROJECTEE
BUDGETED
NEXT yEAF
TOTAL
ADMIN.
4ANAGEMEN
E GENERAL
SELF
SUPPORT
1: Local funding sources(List below)
47,747
50,416
79,10C
79,100
79,100
0
a. United Way (Johnson Co.)
36 554
36,303
39.20C
38,200
38,200
0
b• United Way Linn Co.
11.193
14.113
4
0
C.
d.
e.
f.
s .
2. State, Fede ral,Fou ndations (List)
5,418
31,228
32,500
0
0
0
Projects t
a. Federal - Industry
16,646
32150
0
0
O
b. State - MR/DD Grant
5;418
14,582
--
C. c.
d.
3. Contributions/Donations
71274
6,000
6,0001
6,000
6,000 1
C
4. Special events(List below)
3,630
4,000
4,500
4,500
4,500
0
a. Membership Drive
3,630
4',000
A;500
4;500
:4;500
=.0
b.
,_.
;..
...
.,
C.
5.* Net sales -services
567,976
602,500
634,400
0
0
0
6. Net sales -materials
856,786
930,300
966,500
966,500
0
966,500
7. Interest income
5,404
4,500
4.500
4,500
4.500
0
8. Other(List below,including misc.)
a.
b.
C.
TOTAL INCOME (Show also on page 2,
line 1b) .,494,23511,628,944
727,500 1,060,600
94,100
966,500
Notes and comments:
*Includes County DHS Contracts.
.Johnson County DHSa 83! 013_179 84: $220,000, 85:-$226,600,
446
AGENCY: Goodwill Industries
i
INCOME DETAIL (Continued)
EX
1
2
3
4
5
6
7
8
9
10
11
12
13
4
5
6
1
8,
9.
0.
EXPENDITURE DETAIL (Continued) AGENCY: Goodwill Industries
Not
,J
I
PROGRAM
1
PROGRAM
2
PROGRAM
3
PROGRAM
4
( PROGRAM
5
PROGRAM
6
1. Salaries
181,953
52,597•
2. Employee benefits 8 taxes
37,275
3. Staff development
4. Professional consultation
5. Publications/Subscriptions
150
150
6. Dues 8 Memberships
7. Rent
41,400
17,785
8. Utilities
18,000
7,700
9. Telephone
4,500
1,300
10. Office supplies b postage
4,700
1,200
11. Equipment purchase 8 rental
0
0
12. Equipment/Office maintenance
13. Printing
2,830
500
14. Local transportation
0
0
15. Insurance
0
0
16. Other (specify): er
su plies
0
0
17 ients wage
Trans ortation Su lements
0
17,500
18 ui ing Maintenance and
Repair
8,750
8.750
19' Interest
20.
TOTAL EXPENSES (Show also on
page 2,line 2 301,058
119,757
Not
,J
I
SALARIED POSITIONS
Position Title / Last Name FTE`
qpp attachment
AGENCY: rnodwill Indus ri s
ST YEAR I THIS YEAR I NEXT YEAR
ACTUAL PROJECTED I BUDGET CHANGE
RESTRICTED FUNDS (Complete detail,Forms 7 & 8)
Restricted by: Restricted for:
Board Land, Bldg. & Equipment 18,521
Board Land Bldg & Equipnent 689
MATCHING GRANTS
Grantor/Matched by:
6.000 1 6,000
IN-KIND SUPPORT DETAIL
N/A
N/A
N/A
Services/Volunteers
N/A
N/A
N/A
Material Goods
N/A
N/A
N/A
Space, utilities, etc.
Other: (Please specify)
N/A
N/A
I N/A
;Full-time equivalent: 1.0=Fulltime; .5 -Halftime; etc.
450
a3as
-1
Goodwill Industries
(Hole:
SL III UUII 01 PW II IOil S �SAt ANIIS IUII ALI h[I ;I All
Attach explanation of each salary increase of f� i ar greater)
912 7 6.01-7.01
$uppurtl
ng Schedul,
of Southeast -Iowa----
Pnr, ll on el<
Full
lime
[gu ira-
lent•.
19 83
Last Year
Actual
1984
[his Year
Budgeted
1985
pe. I, Ye+r
Proposed
Change Ihis
Year to Nut
S i
Current Approved ,
Salary Range
Mini mum •Narinu+
Executive Director
1.00
29,500
311710
33,930
2,220
7
--
Controller
1.00
19,759
21,162
22,040
818
4
15,282-21,394
Administrative Assistant
1.00
11,264
13,079
13,995
916
7
5.75-8.05
Rehab. SeC/Office 1/5
1.00
10,886
11,678
12,497
819
•7
4.81-6.73
Bookkeeper
1.00
13,445
13,888
14,431
543
h
4.81-6.73
Bookkeeper 1/S
1.00
9,964
15,104
14,421
(683)
(4.5)
4.81-6.73
Bookkeeping Clerk
1.00
6,084
7,002
8,482
1,480
21.1
3.77-5.28
Director of Operations
1.00
16,974
--
Associate Director
1.00
19,069
20,976
22,444
1,468
7
15,920-22,288
Director Com Rel/Sales
1.00
19,389
--
--
--
CR Director
1.00
15,278
17,326
18,539
1,213
7
15,282-21,394
Rehab. Counselor - IC
1.00
12,883
14,793
16,963
2,170
14.7
13,180-18,411
nnhah rnuncpinr - IF.
1.00
12,379
14,162
16,075
1,913
13.5
13,188-18,463
Rehab. Counselor - CR 1.00 11,090 13,070 15,153
2,083 15.9 13,188-18,463
Chief I/S - IC 1.00 11,963 13,020 13,932
912 7 6.01-7.01
Textiles I/S - IC 1.00 10,510
10,692
11,433
741
F::69 4.62-6.47
(_ total Cif
-.__--
•foil-time staff pill be noted as 1.00; half -tie, as 0.50; quarter -lime as 0.75 and so on.
All IIBARCIAL INf011MAIION ROuNO(D 10 REARM DOLLAR
Good
of Sfturhnac
------------
Position 'it
Hard Go6ds
Material Ila
Dock 1/S
Truck Drive
Truck Drive
Truck Drive.
Truck Drivel
Truck Drivei
Food Service
Janitorial
Fed. Bldgs.
Asst Fd. Blt
Fed. Bldg.
Contract 1/' -
Contract 1/S
Material Har
9 .11-ti.e it,
:•.u., r. Good
___.of south
Poe it ion
Product
Contrac
Recycli
Asst Fd
Fed. 01
Secreta
Dona tioi
Retail I
Cashier
Cashier
Gonatior
IC Campu
Cashier
Cashier
CR West
Cashier
lie
ion
t 1/
lg 1.
Old
Ig,
'y -
I Cti
lanai
- II
- I(
Ctr
S St
IC
IC
;tor
CR
•fII•LI.e Ill
A
A
NJ
Goodw
n! Slllrh".."U
Pnsilion ile
CR East Stor
Cashier- CR
Marion Store
Cashier - Ida
Cashier - CR
Safety Direc
Electrical/Id
Deltline Sor
Crest Contra
Student Inte
Student Inte
PWI Counselo
PWI Counselo
TOTAL STAFF
TOTAL CLIENT
TOTAL OTHER
TOTAL SALAIM
••f u l I -, i•e sl al
0
BENEFIT DETAIL
TAXES AND PERSONNEL BENEFITS
(List Rates for Next Year)
FICA 7 A x $ 871,430
Unemployment Com . 4.0 A x S 725,000
eric 1
Worker's Comp. Other .92 A x $ 1,062,10C
Retirement % x 5
Health Ins. $63.84per mo.: indiv.
S -- pe r mo.: family
353,300
Disability Ins. 21; % x $ @60%
Life Ins. I $ .30 oer S1.000 of
Otherxcoverage
AGENCY: Goodwill Industries
ACTUAL
LAST YEAR
THIS YEAR
PROJECTED
BUDGETED
NEXT YEAR
12 days per
48,876
56,000
61,000
33,059
28 000
29 000
7 959
7,500
8.000
Vacation Policy:
10 days
Maximum Accrual
for
160 hours
" x S
N
If all staff not covered with certain Benefits, please note in Comment Section.
Sick Leave Policy:
Maximum Accrual
480 hours
12 days per
year for years_
Lo
Health Insurance
days per
year for year
_
to
10
Related to Supplemental Request
Vacation Policy:
10 days
Maximum Accrual
for
160 hours
2 more da
per year fo years
per
12 days
year years
for
1 Lo
3 through
6. Maximum f 20 days
per
year year
2 to _
per year.
$:/Mon.
Holidays:
United Way $
Vacation Days
20
1 days per
year.
_P
'D_
Other $
Holidays
Months of Operation
During Year:
12
1D_
Hours of Service:
8:00 - 4:30 M -F
_1D_
_12 Days
12_
DIRECTOR'S POINTS 8 RATES
RANGE OF UIHER
STAFF BENEFIT POINTS
DIRECTOR'S BENEFIT COSTS
Minimum
Maximum
Health Insurance
10
$ S�Mon.
10
10
Related to Supplemental Request
Disability Ins.
1
$ 36 Mon.
�_
�_
for Salary Adjustment:
Life Insurance
1
$ 16 Mon.
I
I
Count $
Dental Ins.
1_
$:/Mon.
2
United Way $
Vacation Days
20
_20_ Days
1(]—
_P
'D_
Other $
Holidays
_10_
Days
10_
1D_
Sick Leave
IP
_1D_
_12 Days
12_
12
POINT TOTAL
56
4A
S _
455
a34erl
AGENCY: Goodwill Industries Optional Budget Form:
dicate N/A
DETAIL OF BOARD DESIGNATED RESERVES ifsapplicable)
(For Funds 'Which Are Not Donor Restricted)
A. Name of Board Designated Reserve: Goodwill Memorial Fund
I. Date of board meeting at which designation was made: unknown - in existence at least
2. Source of funds: Bequests 8 Memorials. 10 years.
3. Purpose for which designated: Special land, building & equipment projects and
4. Are the investment earnings available for current unrestricted expenses?
_Yes _LNo If Yes, what amount:
5. Date when board designation became effective: prior to 1975.
6. Date when board designation expires: N/A
7. Current balance of this fund: 5,880.71 as of 9/30/84.
B. Name of Board Designated Reserve: Goodwill Equity Account
1. Date of board meeting at which designation was made: unknown - normal operating Acc
2. Source of funds: Appropriations, rent income, gifts sale of property.
3. Purpose for which designated: Land, building & equipment projects and major
4. Are the investment earnings available for current unrestricted expenses:
_Yes �__No If Yes, what amount:
S. Date when board designation became effective: _probably 1966
6. Date when board designation expires: NIA
7. Current balance of this fund: 9.774 2g ongjj0/A4
C. Name of Board Designated Reserve:
1. Date of board meeting at which designation was made:
2. Source of funds:
3. Purpose for which designated:
4. Are the investment earnings available for current unrestricted expenses:
_Yes No If Yes, what amount:
5. Date when board designation became effective:
6. Date when board designation expires:
7. Current balance of this fund:
456
X3.71
Conditions of Association
Agency: Goodwill Industries
i
AGENCY HISTORY
(On this page only, please summarize the history of your agency,
emphasizing Johnson County, telling of your purpose and goals,
past and current activities and future plans. Please up -date
G annually.)
j Goodwill Industries of Southeast Iowa, a private not-for-profit
corporation, was founded in 1965 in Iowa City. The Downtown Kiwanis
Club, in cooperation with the Association for Retarded Citizens, determined
that a need existed for a workshop to provide vocational rehabilitation
and remunerative employment for handicapped individuals. In 1968
Goodwill Industries moved into its present 33,000 sq. ft. facility in
Iowa City. In 1973 Goodwill began providing client programming in
Cedar Rapids.
in The mission of Goodwill Industries is to provide rehahilitatinn
training and employment services to vocationally disadvantaged persons
and individuals with mental and physical handicaps who cannot readily
be absorbed into the competitive labor market. We attempt to minimize
the effects of handicapping conditions on those we serve and to maximize
each individual's functioning, both within the agency and by linkages with
other agencies. We are committed to the concept that effective vocational
rehabilitation of handicapped individuals can best be accomplished within a
real work environment. Although a variety of techniques and procedures is
utilized, real work and an environment which emphasizes high expectations
and realistic demands remain the primary means by which clients are assisted
toward maximum personal, social and vocational adjustment.
Our future plans include a renovation of our Iowa City facility to
provide more efficient work space. We also plan to provide additional and
varied work opportunities concentrating on the development of Work Stations
in Industry. Work Stations in Industry provide more realistic vocational
training in an off-site environment which stresses high expectations and
nearly competitive demands.
457
-1-
le-;
ACCOUNTABILITY QUESTIONAIRE
A. Agency Purpose
To provide rehabilitation, training and employment services to vocationally
disadvantaged persons and individuals with mental and physical handicaps
who cannot readily be absorbed into the competitive labor market.
B. Programs 6 Brief Description
1. Work Adjustment training helps the individual acquire the basic work habits,
attitudes and behaviors needed to obtain and maintain a job in the community.
2. Client Employment is usually a long-term program designed to provide training ai
employment services to individuals who are not ready for competitive employment.
C. Tell us what you need funding for.
Both programs: United Way funding helps reduce our dependence on shrinking
Social Services Block Grant funds.
I
I
I
D. Management
1. Does each professional staff person have a written job
description?
Yes X No
2. Is the agency Director's performance evaluated at b=ast
yearly?
Yes X No
E. Finances
1. Are there fees for any of your services
iYes X No
a) If "yes", under what circumstances
EFees are charged on a per diem basis for all services.
b) Are they flat X sliding ?
c) Please discuss your agency's fundraising efforts, if applicable
Annual membership drive (approximately 54,000 in 1984).
458
-q3ai
r
F. Program/Services
1. How many persons in Johnson County did your agency serve
last year? (Including City of Iowa City)
a) Duplicated count 78
b) Unduplicated count 84
2. How many clients in Iowa City did your agency serve last year?
a) Duplicated count N/A
b) Unduplicated count N/A
3. How many units of service did your agency provide to Johnson
County residents last year? 9,291
4. Please define your unit of service
Day of Service
5. In what ways are you planning for the needs of your service
population in the next 5 years?
lie are attempting to provide adequate work space and the amount
and variety of work to train a caseload of individuals which will
likely include more individuals classified as "severely handicapped."
6. Please comment on any other problems or factors relevant
to your agency's programs, funding or service delivery.
{ Of major significance is the instability of funding sources.
Both of our primary sources of funding have experienced time periods
during 1984 when monies were unavailable. Consequently, many
individuals experienced gaps in service.
459
,-�>3'zf
4 7. List complaints about your services that you are aware of.
j a) Waiting list
b) Heed for additional work
8. Do you have a waiting list or have you had to turn people away
for lack of ability to serve them? What measures do you feel
can be taken to resolve this problem? Yes. We are making efforts
to procure more appropriate work and provide more work space.
How many people are currently on your waiting list? 5
9. In what way are your agency's services publicized?
a) Publications
1) brochures
2) quarterly newsletter
b) Media
1) radio and TV public service announcements
2) paid advertising campaign
3) newspaper news and feature articles
c) Public speaking and tours
460
a3��
,l�d
�'mi
I.I Irl vra
...111 I,.r,laa-.••---
.-:.... 1
l—, ; _
MV /01rpIlyY1
rn'I Ir Irl!
IIr Y1111 Mr1 \.1111. I1111•Irl� 1.1
m1.4n .olrl b aM11e na .p.0 1.
1 bl I. U• (aPbr rrprl /al tll ••M
IY'r 1..111 IIr 11rI 1! 1 Ilrr IrrIM el
irJI�nuon Sul nl
7i'{:.:III Rn. er b nl111,. I.
u.rl y4lbrq N,vr.
Il 11 xll/,ylIlrlp - -
IAr r l i rl�, u•w1
rrl r,.rr
'Nlrrvlr lb rxlral nne.
nl lllYrllr .111.1 r+l wrx
n u..uue•11b ul.
1 ur I• .I n.
a In vu a .
............ !•
vll lee•Ien,M1
bll .nrrr...r
I ll lxl 1�1!•M xl
1 ,. y. rel la l.la
.r n. r• r Iw, ::' i
1 •rr.I P.e 1 w
-ea gpuw.. bll....
❑b
I Irr. 11 .11111111.• r.
111. I. MrI•
1 a•rl.l 11.111 Ir.rl
.1 Ilrq•l la I 1 1
f 1.1
I. b
bre ILL •r b:q rr h.r111rP11.
r I.. rrb nnq
IM•II M••1 Ilr l•r 111111
lel 11111.1 111111
ha 1111 w,1
I�-I In
Il 11 xl} {1 •r1n 'I
,er111111r r., 1.
•L llr .r l r•n..lr
L.I'lll. l.rur tl1. n.1..
•d urb .rn .nb♦ - ...
p. rlwdl� IIN 4n b.q
Y
1'/abPttec•.In ..—,7
y+�
I ll lxl 1�1!•M xl
1 ,. y. rel la l.la
.r n. r• r Iw, ::' i
1 •rr.I P.e 1 w
-ea gpuw.. bll....
❑b
I Irr. 11 .11111111.• r.
111. I. MrI•
1 a•rl.l 11.111 Ir.rl
.1 Ilrq•l la I 1 1
f 1.1
I. b
bre ILL •r b:q rr h.r111rP11.
r I.. rrb nnq
IM•II M••1 Ilr l•r 111111
lel 11111.1 111111
ha 1111 w,1
I�-I In
Il 11 xl} {1 •r1n 'I
,er111111r r., 1.
•L llr .r l r•n..lr
L.I'lll. l.rur tl1. n.1..
•d urb .rn .nb♦ - ...
p. rlwdl� IIN 4n b.q
Y
wl, IM1114.1
nnlnq nglf llrll ruurv{
xn lxlu Plr.,..x rowuilM 4up1 d nn+q vn (n.un nn
IIMJ rX
0/PU 11411 t1" ....... IF• 111f1+1 AI f11Pq •tl OnynDx,
IIOrM YI Il 11 llrl IMIOrH YI
1.
01111. 1111"1191 110 IY! "MU NIP, NPu
VW
"I
/.
11 tVPxl 111 IMI
rnlFl11 PI111111 FI
Inl II1..11111A1( II/YIAI "Its [5
rdflFl At 811X11 MEMO Ix (11111
Vq ugIIDY
IY1D INr+1 Aryl Y1
I
mq n
1
x l Yl Fl11 II ry,11411+G 1x rnl
Inllgry lUxln111
I,
IYII I[I HMII nl "W"I......
n
vl r n r
I
1.
A
INS
.iinlqIS ryIKIn rM
"MUHMP D, nvw O"I's
N,
-
I..
...
IfYM.rl\{ NIIIII III
1� Ill lllr •"-• —
III .n YP q (ll Ply Mr] II 111.1 0r !1II Y14 IY 1111.
•. nhl p+non M1MFII II
II III:I• r -MRI OIIr 11.11 .
11..1 , I . Lnlrl xJ,l rA Ip'rgl I,I P,Ir, 11+t I. INI r,n:..+
141 IIPq x11111 f1011n rl n4r N nu11M 1.5 nn• nn
I+luin unnll ono.. I
Oiq;l lino ;1; tulfi4p rl .1x1.;1 4"'11{ HI .111. +un•x
^n•+I` r,^'rl llln.. M(.Ilnal .............. fq.. nrl
l ul priV41 IIAI II EliM .1 unr rq l+ Irn.igi91 M Vxl nllA
•gN.IVNFlI I
I. It 1"Alq
1511P Annn,.;t4 n.l NA InM,I Ogllln 11Y. N
Ill. gn!vu uq nNrq lnP grmlrll
m •41.01111y1 n•q Yl
J
I rlrnn YPx I n 4.rlr rn rrlw aqt
I n•d ru In I"r r....Y.•...
1. rl nrl Fl .114 I{rl rl 11 ll( nll rl 11 lir ......
"
1 111(IH xllx I .I•n11 nr +Ix rlrrll l lr`•1
ml m rprl PV Irn11 o-l41P nmA
I IMII Ni Yl ix M Ill 11 nll lrvr xl{Inrr 1 e•xlr 11 It•%rr•
{ OP•1XI........ M uM•a 11 nr n n,w Im... P.1+...+I 1 x mn•r9 il"a{m
rnn 11A nM 1 I ngtH.1 1.
_ 0'-4
V+]N 111 Pbl{I q (1
11 tVPxl 111 IMI
Vq ugIIDY
rva nr .V rt•pl
I
mq n
I--�_.._..-�..
I__
n
vl r n r
I
.—�'lrlf'/IIII
I'
Ill 11,X11111.
]] tl•I /I llr rl r.
xlx Il nn
I �
I it nin'nl Ilrrlll /lu/11111 rr1n`
-
I..
...
_._.
4t 1119 HI4
M DI IS InP 'I a.
rnlM r --I�
.. Ilfn+^f i rV(Pnl . rtn
_
I
_
IMllnn
{Il nr
IA:
r • r
Ill In'll
1111 01•
W41n0U[xYrP❑IrI
A t tp.
I 11;111 r1 Inlnnnul
IMI m.1n l Ifn.nt gR1Y •1 IM+.
I
I Ills
-...._ . 1
IPI
—
Irr1Arvl Yt ��I
1!ln1
pr•
I / •I
4l xOx.l1111111
II IxINI If
I M MIS I'll. Ix-
rynrvl I
IMI M.In gfbnl I Yu..1u¢II
In'
la r
IP41A111
1It
W DIJI(Illll
1D nll$ .•IP 4..•
fltl 9mrn5 grnlll
I VrD It
IxVlm
lllgnr
4 rq uu
i
, NxrJI
Prr\ I ..
—
tt
Itxl lllr• 1,11Pl9y
q /r0 q
I J+ pert uq. W.
.Polo+
rnl Il rnlro
I I II ^rll lln--1nr
r•{
.
IJ x11 ..
I
qrn ur.
I �_S
I
I
{1 `1 . I rlllr
MI (111X15
;�{p ^Il rl Il nr 111 I I111.•LY
r•
I
- -
I
V ,.
i
r
..
I rlrnn YPx I n 4.rlr rn rrlw aqt
I n•d ru In I"r r....Y.•...
1. rl nrl Fl .114 I{rl rl 11 ll( nll rl 11 lir ......
"
1 111(IH xllx I .I•n11 nr +Ix rlrrll l lr`•1
ml m rprl PV Irn11 o-l41P nmA
I IMII Ni Yl ix M Ill 11 nll lrvr xl{Inrr 1 e•xlr 11 It•%rr•
{ OP•1XI........ M uM•a 11 nr n n,w Im... P.1+...+I 1 x mn•r9 il"a{m
rnn 11A nM 1 I ngtH.1 1.
_ 0'-4
A
rn oupn!1,44:
W
InV11111YI INIOINn? . ❑ ?UII 11, KNS ql wllr FPINK PILI. KX.
1P51-1(1Na1 VNINIIIt,
IP•I41! . Ip [IIIMI NO 11415 Inl Pb.4+. VII (,IPI{ qll 11
Upt10 YIIYN 10 aM VN 11f OM1nu-I UIVI01 Il+Ir II t.4 W4.1
In5111r1 1141411 • tilt., NO OIPPI 041..111 11.
IIr.-N
Is. IX ...... 1,l 41111 II,VIIX Illy) IXO 1151 0.11 0, 11 .YI(1
f
.
f
UOralll r...r\Ir114 v
MIUFI MJ•(IU11
NgglS
fI.
. ..
..... .... ...
1
UIIq.111111 !"Ellam Iwla II
ll -(1., :A111.1s WOI+IK
Ir
dl-I+.PIMIIII IMIIIIIYI .wl
1qI,41 VIUIr If,
I
4l IIInIUIIj
NIUn111 PduX 1*I�NI 101 1/,111111
IIMIXIIIaS'--
1,11,41 ."Il ill pryu+ v114
_
1
n Llulll IFILINX ILKIM Id KLIIIY(sells
1,11141 NMI 01 r1Y.1W .IUs
,41:1.1 rr ?IFF.N'
IIIKIM$
I-
.IllnPl (111.1 IIIMIKI d (I fPI
IM101.111
111111.1 WIt, Y,41
•-I _.-_.___
11
1411X111 uWll 1,l IllPfl N9 n1,,
./I.IIIMO 0. INrJ11D 111,0WIIY111
Illq.I 1,l [UNI{ NILb P44 01
IMII
__....
IwlpYlw I-OpU(IIYI11 Ifrll
A
rn oupn!1,44:
W
InV11111YI INIOINn? . ❑ ?UII 11, KNS ql wllr FPINK PILI. KX.
1P51-1(1Na1 VNINIIIt,
IP•I41! . Ip [IIIMI NO 11415 Inl Pb.4+. VII (,IPI{ qll 11
Upt10 YIIYN 10 aM VN 11f OM1nu-I UIVI01 Il+Ir II t.4 W4.1
In5111r1 1141411 • tilt., NO OIPPI 041..111 11.
IIr.-N
Is. IX ...... 1,l 41111 II,VIIX Illy) IXO 1151 0.11 0, 11 .YI(1
III!., HIP111al.
.11. 1 0 ,.01. 10
1. rNlNl Yl1n rlrlxPu11 cit-iIl Ul
1 rMM VIN Ort 0. M.I IrSfIN1111,.Y IIOInq
I 11-(141 VII- q nlllbll .los .IIIb,
y. Illcm IH ........1, 4 IPU MI JM 10. rM. IM 11•,1.•.x11
1 441.,.II-I., IIN( ruol(n{
!Wh1•1;1!IJ:
1 <ml
It. Will Imm,".;V, .1
+ •YN1. a Nu a«nual
I V«II- If nbn•
r :n-4. a Il lily 1.
1 r;qP or till., IFry11.0 n nY ria •. J.•
"..110 I.00. W1 mu., P
VJ+Nrr All A{{0tlrllel Inr
,-PI110 JNu1n.l-'1-...1,. r
•.IN•
UOralll r...r\Ir114 v
V.nn.... .11'1•
MV 1111110 19
rl'Y Or rY.tiwl
' rl
Ir
I
4l IIInIUIIj
Ir IV 10 On (h�
_
1
IIwpM1 I•q OrOr
Nrl
I'NIOY in IYrlu.
qqy�
,41:1.1 rr ?IFF.N'
11
L.. ..
r YI Ipnr F., M
1l II IIYI 14101. I
FI.1
I"•11,1x1.1
I IOII W.u. Irrnr
•.111,1
hlllYrl lhn.
IIIF
Il lr
Illi.
,it 10111111 4...-
IMI1 01flN1.0 0L•Ix-
JI(Ilrl 11
I I I
MI mp.r1
IlDpu1.UM
Ib n{
I Pr.n
4l
_.
CII
01111.14 h1w 1,1111,(I IY1 r
u IV+INIIInI
loss .II011,{
'`.Ix-IIIIIIIId
unl'•"
nY'1
r. ..,
IL (Ill., 1+10,111 I
11.1 uru.ul
u.•.1nw w.
Ii g
tl(ll l.4
IN
IH
Ill (IIIF? 1.110111{ I
{IMI I.Y41,
•1
IIIfI
11..r�lia
r 1110.1,111.
IIf 1
I.
1 ..
III!., HIP111al.
.11. 1 0 ,.01. 10
1. rNlNl Yl1n rlrlxPu11 cit-iIl Ul
1 rMM VIN Ort 0. M.I IrSfIN1111,.Y IIOInq
I 11-(141 VII- q nlllbll .los .IIIb,
y. Illcm IH ........1, 4 IPU MI JM 10. rM. IM 11•,1.•.x11
1 441.,.II-I., IIN( ruol(n{
!Wh1•1;1!IJ:
1 <ml
It. Will Imm,".;V, .1
+ •YN1. a Nu a«nual
I V«II- If nbn•
r :n-4. a Il lily 1.
1 r;qP or till., IFry11.0 n nY ria •. J.•
"..110 I.00. W1 mu., P
VJ+Nrr All A{{0tlrllel Inr
,-PI110 JNu1n.l-'1-...1,. r
•.IN•
1. Iowa City Residence -
A residential care facility licensed for (14) adult transitional clients coming
from public or private mental. health hospitals or institutions.
2. Supervised Apartment Living -
Counselors working with former clients or people with similar mental health
problems in their own apartments in dealing with budgeting, monitoring medication
usage, and observing beginning signs of isolation so as to help their needs.
Local Funding Summary:
raicunaa
City of Coralville
$ N/A
DIRECTOR:
Donald R. Osborne
UNITED WAY OF
JOHNSON COUNTY
AGENCY NAME:
Hillcrest Family Service]
CITY OF IOWA
CITY • JOHNSON COUNTY
ADDRESS:
ubuqu .
2005 Asbur�Road rowa
HUMAN SERVICE
AGENCY BUDGET FORM
PHONE:
319-583-7357 `"—.i._+ 52001
COMPLETED BY:
Jane Hartman & Paul Porter
$CAL YEAR 198 CALENDAR YEAR 1985
uses)
APPROVED BY BOARD:
n nota/ dl;2
(Pleas
year your agency
authorized SlgndTUFCJ
COVER PAGE
on
date
Program
Summary: (Please number programs
to correspond to
Income + Expense
Detail,
i.e., Program 1, 2, 3, etc.)
1. Iowa City Residence -
A residential care facility licensed for (14) adult transitional clients coming
from public or private mental. health hospitals or institutions.
2. Supervised Apartment Living -
Counselors working with former clients or people with similar mental health
problems in their own apartments in dealing with budgeting, monitoring medication
usage, and observing beginning signs of isolation so as to help their needs.
Local Funding Summary:
raicunaa
City of Coralville
$ N/A
$ N/A
S N/A �
FY 86 SUPPLEMENTAL REQUEST: TOTAL
OTHER
COUNTY
UNITED WAY
Director's Salary Adjustment
$ P/A
$ N/A
$ N/A
S N/A
Nr
uu
464 a 3,;?[
BUDGE'
AGENCY: Hillcrest Family Services
BUDGET SUMMARY
Iowa City Residence —
ACTUAL THIS YEAR BUDGETED
LAST YEAR PROJECTED NEXT YEAR
1. TOTAL OPERATING BUDGET (Total a + b)
71,904
159,100
173,754
a. Carryover Balance (Cash from 3)
(30,134)
(40,021)
b. Income (Cash)
102'043
199 IZ1
176 574
2. TOTAL EXPENDITURES (Total a + b)
111 925
161,920
173,754
a. Administration
16 6T6
24 286'%'-
26 823
b. Program Total (List programs below)ar
y o
C z`wn3"
3. ENDING BALANCE (Subtract 1 - 2) 1(40,021) (2,820) -0-....
4. IN-KIND SUPPORT (Total from Page 5) -0- -0- -0-
Notes and comments:
(1) Non -Cash Assests purchased with Capital Fund Drive monies from contributions and
Community Development Grant from City of Iowa City. Purchase of House, addition
and remodeling of House and furnishing purchases this year.
(2) Iowa City Residence was a deficit program from its inception in 1977 until this
year as seen by ending balance carry over under actual of last year ($40,021).
466
aa,;? /
J
AGENCY: Hillcrest Family Servic
INCOME DETAIL Iowa City Residence and
S.A.L.' Program
467
ACTUAL
THIS YEAR
BUDGETED
ADMIN.
PROGRAM
PROGRAM
LAST YEAF
PROJECTEE
NEXT YE
1. Local funding sources(List below)
51,844
107,386
171,500
27,273
127,500
16,727
a. Johnson County - SAL
15;000
- 3;341
b. Other Iowa Counties -SAL
iw : ..
'' - :
6;500
1 '432k'5`068,
467-.3861
150;000
YY�1.
24560.
.i�i!F�t�S
J,127;500d.
SV +.V.1�'yiAyf�
tit
c.
c• Johnson City- Iows City Res.
.51;844
.
tG7+g
LnrT F
J Ri'Y
4 t'♦
�{ JAN
uX:. L'1i
,yp"�yA { eb
}(e.
2. State,Federal,Foundations(List)
50,034
89,114
26,574
3,986
22,588
-0-
a Client Care Fees - ICR
",60,'034
X89':114
26:574
3;986
z 22:;588
a -0=ikt
(State, Federal & County)b.
,.t >7. �"
w 'fs
'a.
1�� syn
•'«�=asr
L,�m`.. g}5
i7l_4 ^,
hr + N4
tffl
C.
a` r
e. "h'.
,tis
zete �»Y
rt .
d.
r ;%t,�},?4
♦ y .4.
.-k "*'
� sly i� Ay
IJj.S` h„�f,I
�i �c�.,.
3. Contributions/Donations
4. Special events(List below)
165
2,621
-0-
1 -0-
-0-
.x+7`.
"
µd,
ttY"F'Gd"G
+KSRt2b
%^ SCY
a. Special Projects - Donations
Isl65T
:+40
nsurance rocee s
r{jg? 7 ,Y
�K-O
'0.:
b. From Fire Damage
.,�ta2iet5y81
L`r
a a
r lc6'
0=3Gki
C•
S. Net sales -services
6. Net sales -materials
7. Interest income
B. Other(List below,including mist.
a.
b.
..p�L1
M M
tt�ftt
S
'l.:
jh•
c.
TOTAL INCOME (Show also on page 2,
line 1b)
102,043
199,121
198,074
31,259
150,088
16,727
Notes and comments: Total revenue for Iowa City Residence is budgeted for $173,754
while total revenue fro S.A.L. Program is budgeted for $21,500.
467
EXPE
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
2.
3.
4.
5.
6.
7.
8.
9.
0.
Hillcrest Family Services
AGENCY: Iowa City Residence
SALARIED POSITIONS
Position Title / Last Name FTE*
Program Co.- DRO/Denburg .085
Resident Counselor/M. Hansen 1.0
Resident Counselor/D. Hansen 1.0
Resident Counselor/Brackett 1.0
Resident Counselor/Glasson 1.0
Resident Counselor/Connor .5
Resident Counselor/DeBruyn .5
AST YEAR
ACTUAL
THIS YEAR
PROJECTED
NEXT YEAR
BUDGET
%
CHANGE
14,547
18,174
19,100
5%
11,600
12,000
12,600
5%
11,580
12,000
12,600
5%
-0-
* 10,962
12,600
14.9%
-0-
* 9,960
12,600
26.50.
6,206
6,431
fi 769
5.3%
-0-
* 5,780
6,593
14.1%
N/A
RESTRICTED FUNDS (Complete detail,Forms 7 8 8
Restricted by: Restricted for:
N/A
MATCHING GRANTS
Grantor/Matched by:
IN-KIND SUPPORT DETAIL ,N/A
Services/Volunteers
Material Goods
Space, utilities, etc.
Other: (Please specify)
SALARIED POSITIONS
Position Title / Last Name
FTE*
Asst. Exec. Dir./Hartman
.025
Dir. of Finance/Porter
010
—�
xecu ive Jr. s orne
6
aukke'eper/Comn /Kurt
984
Bookkeeper/Comp./Lagen
.08
Secretary C.R./Reck
020
ecretary
Offset Printer Dub/Krapfl
.012
Statistician-Sec./Vyverberg
•09
Totals
932
RESTRICTED FUNDS (Complete detail,Forms 7 8 8
Restricted by: Restricted for:
MATCHING GRANTS
Grantor/Matched by:
IN-KIND SUPPORT DETAIL
Services/Volunteers
Material Goods
Space, utilities, etc.
Other: (Please specify)
Hillcrest Family Services
AGENCY: Iowa City Residence
ST YEAR THIS YEAR I NEXT YEAR
ACTUAL PROJECTED BUDGET CHANGE iy
7,155
7,525
7,912
2,498
2,623
2,756
1,680
1,770
1,221
1,860
984
1,036
1,086
2,159
2,269
2,386
1,197
1,258
1,321
887
932
979
61,599
93,882
102,383
*Full-time equivalent: 1.0=Fulltime; .5=Halftime; etc.
5%
5%
5%
5^
5%
5%
5%
5%
470
� 3ad'
Hillcrest Family Services
AGENCY: Supervised Apartment Living
SALARIED POSITIONS
Position Title / Last Name FTE*
Program Coordinator/Denburg .015
Visiting Counselor Al .025
Visiting Counselor q2 .025
Visiting Counselor q3 .025
Visiting Counselor q4 .025
Visiting Counselor V5 .020
LAST YEAR
ACTUAL
THIS YEAR
PROJECTED
NEXT YEAR
BUDGET
CHANGE
-0-
_0
3,363
New
Program
-0-
-0-
2,933
-0-
-0-
2,933
-0-
-0-
2,933
-0-
-0-
2,933
-0-
-0-
2,346
N/A
RESTRICTED FUNDS (Complete detail,Forms 7 8 8)
Restricted by: Restricted for:
N/A
MATCHING GRANTS
Grantor/Matched by:
IN-KIND SUPPORT DETAIL N/A
Services/Volunteers
Material Goods
Space, utilities, etc.
Other: '(Please specify)
-rull-time equivalent: 1.0=Fulltime; .5=Halftime; etc.
471
a3 -,f
P
C
B
c
R
R
N/
w
Gi
IN
Se
Ma
Sp
Ot
i
Hillcrest Family Services
BENEFIT DETAIL
AGENCY: Iowa City Residence
TAXES AND PERSONNEL BENEFITS
(List Rates for Next Year)
ACTUAL
LAST YEAR
THIS YEAR
PROJECTED
BUDGETED
NEXT YEAR
TOTAL
11,449
13,311
20,857
FICA
7.05 % x $102,383
4,096
6,245
7,217
Pay Actual Used
Unemployment Com
% x $
x Sa aries
x 1.11 % x $102.383
107
-0-
-0-
Worker's Comp.
441
717
653
2,790
2,037
3,905
Retirement
0621 % x $ 62,885
o $ .111 per mo.: indiv.
S per mo.: family
ased on ;a Time Allocated
ramHealth Ins.& Dental
3,360
3,864
8,149
310
225
443
Disability Ins.
.0064 % x $ 69.254
69,254
$ .0065 pe -fw th
Life Ins.
345
223
450
Other
% x
% x $
If all staff not covered with certain Benefits, please note in Comment Section.
Sick Leave Policy: Maximum Accrual 600 hours
12 days per year for -years lu
days per year for year` to _
Maximum
75 Working
Days
Vacation Policy: Maximum Accrual hours
10 days per year for yearsAfterto Ur
15 days per year for year Afterto 3 r
annot
Accumulate Da
over Maximum
for 1 Year
Holidays:
]/2
9 y P y
days per year.
None of above
benefits for
employees le!
than Half Tir
Months of Operation During Year: 12
Hours of Service: Open 24 hours a day
all year around
RANGE OF OTHER
DIRECTOR'S POINTS & RATES STAFF BENEFIT POINTS DIRECTOR'S BENEFIT COSTS
nimum Maximum Related to Supplemental Request
Health Insurance �Z $ Mon Single 12 12
Disability Ins. = $YAlPon. i for Salary Adjustment:
*Life Insurance -I—
� SVA Mon.
Dental Ins. $_15_/Mon. 2 Z United Way $
Vacation Days �tq 20 Days 10 20 Other $
Holidays 9h Days � 94
Sick L v 12 Days 1
Persona lgusiness y
POINT TOTAL 5r� Days 2
* (4) Times Annual Salary for accidental death
473
V.
prc
Hillcrest Family Services
AGENCY: Supervised Apartment Living
BENEFIT DETAIL
K urut ur
DIRECTOR'S POINTS & RATES STAFF BE
Health Insurance
Disability Ins.
(: ) Life Insurance
Dental Ins.
ACTUAL
THIS YEAR
BUDGETED
TAXES AND PERSONNEL BENEFITS
LAST YEAR
PROJECTED
NEXT YEAR
0-
0-
2,495
(List Rates for Next Year)
TOTAL
FICA
7.05 % x 520,770
% x $
.61 a cries
-0-
-0-
1,465
Pay Actual Used
Unem to ent Com
-0-
-0-
-0-
Worker's Comp.
1.11 % x $ 20,770
.0621 % x $ 6,692
o 111 per mo.: indiv.
-0-
-0-
140
* Retirement
-0-
-0-
416
Based on % Time Allocated
389
ramHealth Ins.
S per on.: family
-0-
-0-
*
Disability Ins.
.0065 % x $ 6,692
$.0065 perrroot-h
d '° x
n %
$
-0-
-0-
43
Life Ins.
-0-
-0-
42
Other
isiting Counselors Less th
a f time not covered under
ri x
If all staff not covered with certain Benefits, please note in Comment Section.
Maximum
Sick Leave Policy: Maximum Accrual 600 hours
75 Working
12 days per year ter -year_ to
Days
days per year for year_ to 7
Cannot
Vacation Policy: Maximum Accrual hours
Accumulate Day
10 days per year for yearsAfterto jLr
Over Maximum
_ days per year for yearAf rto 3 r
for 1 year
None of above
Holidays:
benefits for
employees less
915 days per year.
than half-tim
Months of Operation During Year: 12
Hours of Service:
K urut ur
DIRECTOR'S POINTS & RATES STAFF BE
Health Insurance
Disability Ins.
(: ) Life Insurance
Dental Ins.
96 Mon5i
_ $ 6
_ $Mon.
_ $VAARR /Mon.
$ 15 Monsi
I Vacation Days
=to_Z(1- Days
Days
Hollicdays pays
Personal �usiness Days— —p Days
POINT TOTAL
(*) (4) Times Annual Salary for accidental death
474
DIRECTOR'S BENEFIT COSTS
Related to Supplemental Request
for Salary Adjustment:
County $
United Way $
Other $
a3a�
ACCOUNTABILITY QUESTIONAIRE
A. Agency Purpose
Hillcrest Family Services' agency purpose is to improve individual and family
life. In Johnson Co. Hillcrest Family Services fulfills that purpose via a
residential care facility for adult psychiatric persons returning to the
community from a psychiatric hospital or institution.
B. Programs 6 Brief Description
The Iowa City Residence is an adult residential care facility for fourteen
adult psychiatric men and women. lie are proposing a Supervised Anartment
Living (SAL) program that would assist mentally ill persons in their own
apartment when returning to the community from institutions, hospitals or Iowa
C. Tell us what you need funding for. City Residence.
Hillcrest Family Services needs start-up funds to begin the Supervised Apart-
ment Living Program (SAL). The start-up funds are for development of the
program, staff recruitment and training, and client intakes. These are all
activities that would not be assessed an hourly fee. Once clients are in
programs and staff is in place the program should pay for itself.
D. Management
1. Does each professional staff person have a written job
description?
Yes X No
2. Is the agency Director's performance evaluated at least
yearly?
Yes X No
E. Finances
1. Are there fees for any of your services
Yes X No
a) If "yes", under -what circumstances
Residential care is a per diem fee paid for by County, State and
Federal dollars.
SAL would be an hourly fee paid by the County and/or Federal dollars
or by the client..
b) Are they flat X sliding 7
c) Please discuss your agency's fundraising efforts, if applicable
Hillcrest Family Services receives gifts from individuals, corporations and
sponsoring churches primarily for furnishing,in the facility and for some
recreational activities.
1935 is the second year of a three year capital campaign in Johnson County to
475
a3 -?OP
I el
F. program/Services
1. now many persons in Johnson County did your agency serve
last year? (Including City of Iowa City)
a) Duplicated count
b) Unduplicated count 14
2, now many clients in Iowa City did your agency serve last year?
a) Duplicated count 14
b) Unduplicated count
units of service did your agency provide to Johnson
3. now many . 2256 days care
County residents last year?
4. Please define your unit of service
is A unit of service at the A unit of service in the SAL Iowaprogram is ity City
eehourone (24 hour) period.
5 In what ways are you planning for the needs of your service
population in the next 5 years7
-es works closely with Johnson Co. Adult Mental
Hillcrest family Servi
thattplana
forithe amentally illk fIncaddition es and oHillcrest�community
Services
an agency has a three year plan for services.
6, Please comment on any other problems= r factoservicerdeliverynt
to your agency's programs, funding o
Daytime vocational resources, and services and employment opportunities
fore
the lresidents. Steps hare ecurrentlylbeing �takenpt baddressIn pthisa��ng
problem.
I
476 a3,�0
Conditions of Association
Agency: Hillcrest Family Services
AGENCY HISTORY
(On this page only, please summarize the history of your agency,
emphasizing Johnson County, telling of your purpose and goals,
past and current activities and future plans. Please up -date
annually.)
Hillcrest Family Services began service in Johnson County in September, 1976.
The service was the Iowa City Residence for Women, a residential care facility
for adult women. The facility was located at 313 N. Dubuque St. and licensed
by the Iowa Department of Health. The facility had a capacity for seven
women. The purpose of the transitional facility was to bring the person
from a public or private mental health hospital or institution, help them
learn skills so they could lead independent and contributing lives in the
community.
In September, 1983 Hillcrest purchased, remodeled and built on to a house at
214 E. Church St. This facility increased our capacity to 14 persons and is
available to adult Psychiatric men as well as women. The remodeling and
addition were completed in February, 1984. (Please see attached brochure)
Beginning in June, 1985 Hillcrest has been asked to expand its services to
include Supervised Apartment Living (SAL) for the mentally ill. Visiting
cbe hiretoounselor
availablewtokpsychiatricopersonswith the ursons ininheir own Johnson county. lie
believe such a program would help to prevent some rehospitalizations and most
importantly would improve the quality of life for many of the mentally ill
persons living in apartments in Johnson County. The visiting counselor would
assist the person with budgeting, monitoring medication usage, observe
medical problems and beginning signs of isolation and encourage the persons
use of their support network and daytime activities. Such a program will
help to get the person from a psychiatric hospital, institution or Iowa City
Residence reintergrated in the community.
477
a3.?dp
7. List complaints about your services that you are aware of.
No aftercare services for residents once they leave the facility. (Partial
reason for SAL development).
Lack of funds available for residents personal needs primarily clothing,
recreational and social funds. (Most residents get $44 a month for clothing,*
8. Do you have a waiting list or have you had to turn people away
for lack of ability to serve them? what measures do you feel
can be taken to resolve this problem? The expansion to fourteen
ridents and including men as well as women has solved most of this problem.
Vow many people are currently on your waiting list? 2
This varies from day to day depending on client's funding sources, clients progress
9. In what way are your agency's services publicized? and bed availability.
Our services are publicized via brochures to psychiatric hospitals, institutions
and Departments of Human Services. Most referrals come from workers who has
worked with us in the past.
*recreation, cigarettes, bus, medication and personal items provided by
County or SSI).
478
a3,2f
AGENCY GOALS
Agency Nacre Hillcrest Family Services Year 1985-86
Name of Program Supervised Apartment Living (SAL)
Goal: To provide a supervised apartment living program for mentally ill persons
in Johnson Co.
Objective A: Get start-up funds from Johnson Co. United Way by April 1985.
Tasks: 1. Send in necessary forms.
2. Make presentation.
Objective B: In April -June 1985 develop and implement a SAL program.
Tasks: 1. Meet with other mental health professionals in Johnson Co.
to devise a visiting counselor SAL program.
2. Write - SAL program.
3. Recruit 3 part-time persons for the visiting counselor
position.
4. Train the visiting counselors.
5. Screen potential clients for this service.
6. Develop a purchase of service contract for Federal Block
i
Grant Funding.
R Objective C: Begin providing SAL service in June 1985 and provide service to
r a minimum of 13 Johnson Co. residents from June, 1985 - March, 1986.
Tasks: 1. Screen and do intakes for those persons referred for the service.
2. Provide a case plan for each person admitted to the service.
i
3. Do quarterly review staffings for all clients.
I
4. Add up to two additional visiting counselors as additional
clients are added to the program.
Resources Needed to Accomplish Prooram Tasks
1. Start-up funds from Johnson Co. United Way.
2. Purchase of Service contract with Iowa Dept. of Human Services.
3. 3-5 part -tine visiting counselors.
479
aaaf
AGENCY GOALS
Agency Name Hillcrest Family Services Year 1985-86
Name of Program Adult Psychiatric Residential Care
Goal: To provide adult residential care to adult psychiatric men and women in
Johnson Co.
Objective A: In 1985 provide this service and operate at least at 800. capacity.
Tasks: 1. Continue to keep referral people informed of the program
and its purposes.
2. Keep brochure and public relations literature current.
Objective B: Provide a quality program that includes well trained and
concerned staff.
Tasks: 1. Provide staff with one in-service training per month on
such topics as psychiatric medications, CPR, nutrition,
first aid. This may be in-house or through conferences.
2. Hire persons experienced in mental health and dedicated to
working with the mentally ill.
3. Staff serve on local task forces and committees.
Objective C: Provide a quality program to meet the needs of the residents.
Tasks: 1. Work closely with referral and collaterals in the community.
2. Work as an advocate on behalf of the residents.
3. Be aware of changing residents needs and adjust program to
meet these needs.
Objective D: To complete the lower level (basement) of the facility in 1985-86.
Tasks: 1. Raise capital funds to complete this project.
2. Install electric heat in lower level.
3. Purchase recreational equipment to be used in this area,
especially weight lifting equipment, craft supplies, ping
pang, etc.
4. Purchase area rug and furniture for TV room and coverings for
windows.
5. Improve lower level bathroom.
Resources Needed to Accomplish Program Tasks
1. Capital funds to complete lower level which is recreational area.
2. Four full-time, two part-time dedicated resident counselors and one full-time
program coordinator.
480
r"0
" ,3-d
`J
UNITED WAY OF JOHNSON COUNTY DIRECTOR: James Goldman, Area Directoi
AGENCY NAME: Lutheran Social Service of
CITY OF IOWA CITY • JOHNSON COUNTY ADDRESS: 1500 Sycamore
HUMAN SERVICE AGENCY BUDGET FORM PHONE: 351-4880
AL YEAR1986.,. CALENDAR YEAR 1985 COMPLETED BY: R.L. Jensen
(Please a year your agency uses) APPROVED BY BOARD:a��-
(LSS FISCAL YEAR: February 1 -January 31 aeuuth rized signature
COVER PAGE on Executive Director
date
Program Summary: (Please number programs to correspond to Income + Expense
Detail, i.e., Program 1, 2, 3, etc.)
#1. Family Counseling - Provide professional casework services to families
and individuals seeking assistance in resolving
emotional problems or temporary stresses that they
may be encountering.
42. Expectant Single Parents - Provide casework counseling service to expectant
single parents faced with the issues of pregnancy,
parenthood, physical care arrangements, adoption,
family and other significant relationships.
Local Funding Summary: CALENDAR
PROPOSED 1985
FISCAL FY 84 FY 85 FY 86
Johnson County 1 $ 12,438 1 S 12,980 S 13,436
City of Coralville $ $ 1 $ 1
FY 86 SUPPLEMENTAL REQUEST: TOTAL OTHER COUNTY UNITED WAY
Director's Salary Adjustment 1 $ S $ I $
481
a3a�
1983
1/1/843/31/84
4/1/843/31/85
(4/1/ 3/31/86)
United Way of Johnson County 9,998
$ 2,501
$ 11,365
$ 12,500
FISCAL FY 84 FY 85 FY 86
Johnson County 1 $ 12,438 1 S 12,980 S 13,436
City of Coralville $ $ 1 $ 1
FY 86 SUPPLEMENTAL REQUEST: TOTAL OTHER COUNTY UNITED WAY
Director's Salary Adjustment 1 $ S $ I $
481
a3a�
AGENCY: Lutheran Social Service of Iowa
BUDGET SUMMARY 0"1
1.
Loc
a.1
b,
C.
d.
e.
f.
2.
St
a.
b.
C.
d.
3.
Ca
4.
Sr
a.
b.
c,
5.
Ni
6.
Ni
7.
I
8.
0
a
b
c
TOTAL
i
EXPENDITURE DETAIL
AGENCY: Lutheran Social Service of Iowa
r:
ACTUAL
LAST YEAR
THIS YEARBUDGETED
PROJECTED
NEXT YEAR
ADMIN,
PROGRAM
1
PROGRAM
2
1. Salaries
-----
------------
SEE ATTACHID
SCHEDU
---------
----
2. Employee benefits 8 taxes
3. Staff development
4. Professional consultation
5. Publications/Subscriptions
6. Dues b Memberships
7. Rent
8. Utilities
9. Telephone
0. Office supplies d postage
11. Equipment purchase d rental
2. Equipment/Office maintenance
r—
3. Printing 6 publicity
4. Local transportation
5. Insurance 4
6. Other (specify):
7.
g,
9.
0.
TOTAL EXPENSES (Show also on
page 2,line 2)3,370,769
3,582,000
3,684,000
Notes and comments:
A
In
W711EILW
EEPENDIT
S•Isr/.s
[s 1•
ha[enL
S.Pplt.q
Pose• • !
Oeeu •ne
D.nld.
Con/.ren[
ubser!
Swift.
I
Lutheran Social Service of Iowa
Program Service Cost Report -United Way of Johnson County
February 1. 1983 -January 31, 1984
Number
Served
Total
Program
Brief
Estab.
Unite of Unit Service
Service
Net Service
Program Service Service
Cases
Service Description Coat Unit Coat
Fees
Cost
Family & Individ. Counseling 17
141
1,423 Case hour $24.31 $34,593
$(9,095)
$25,498 (,^�
Contributed Support:
Johnson County Lutheran Church Support (2,420 confirmed members @ $.86/member) 2.081
mService Deficit -Johnson County (Before United Way allocation) $23,417
United Way Allocation:
United Way of Johnson County 10.000
Cost of services supported thru contributions outside Johnson County $13.417
I�
W
r
Program Se
FamLly Counae
Program Service
Counseling Expectant
Single Parente
Lutheran Social Service of Iowa
Johnson Countv Program Service Cost Reoort
July 1, 1983 - June 30, 1984
Estab. Units of Unit
Cases Service Description
49 783 Pros. Hour
Support/Revenue:
d Client Fees
Johnson County
Cost of Service Supported Thru Contributions
w
Total
Service
Cost/Unit Cost
19.68. $15,409
$ 92
12,438 12,530
$ 2,879
0
s"
*Funding Request Consists Of.
12.5 hours/week x 52 weeks = 650 hrs. x $20.67/hr. = $13,436
Lutheran
Social Service of Iowa
Budget - FY '86
Johnson County
Program Service
Estab. Units ofUnit
Cases Service Description
Total
Service _ Support/Revenue
Cost
Requested
from
Unit Cost Contributions Client Fees Total
Johnson Co.
Counseling Expectant
Single Parents
50 780 Prog. Hour
$20.67 $16,123 $(2,487) $(200) $(2,687)
$13,436*
*Funding Request Consists Of.
12.5 hours/week x 52 weeks = 650 hrs. x $20.67/hr. = $13,436
au• I I A I .-.• _- �.'-�'
LU MICA UU U 1 -
1-Wcember71 1987
94 counties served
fu Iowa
I
Januar
LW
YLIiA
AIOAIMI IrL WIeY1M
41Y
IYIWLL IRUO
AT -1
".7
KIM
11.1 151.1 AI.1 UP -6
AC -1 TC•1
AC -1
AI -1
AI -A
AC-) AL1
CO
DJ
AI.1
u•1
AC -I cels 6•) C•)s q.3
FC -1 C•1)
JC•I
Ic•1 Sl0.1
IYS•1
051.1
FC -1 INT -11 IC•] INT•7 IC•3
CS L1 Ixt•7
AfC-S•1
UId
i
IxT•1
��
O'aIMa
CL1T P" an 1M.)
xATLm tAAII aaoo
AV-15MN
IXi•S CANAN"I
C•J
510.7
AI.1
AI•{U-i
AT•1 0T-
/C 2 t
AI-{
AT AC.1 IN1d
A/•10
5i -I
IC•1
AC -0
IC -2
ISI
-1
C•11 IC•1 C-245
IC•7
AC•I
11an1 wvromi
YI�C
CJ
VC -1
UI.3 -1
C•11
IT•A
ISM
C•1
141.1
C•10
C-40
ISI -S
C•I1
CS1 C
AC -2 "-I
VIII
INT -1
COT
in-isIlnd
CLW NPA IIeYIM11Y Xup11
IIAlOa
MON
AAYCa C,{0
Up.) C-1
C•1 S10•)0
AI.1
INT -1 A/•7
Ar•I INT -0 Ar•1 Ar -4
Ar -J AI.1
Ar•)
AT-]
SM -11
AC•l
IC -5
IC -1 CO.1 C•11
ISP -1 rt•1
FC -1
re-)
IC -0
UI.1
IT -1 C-3 IMT -1
C•{s C -u
C•11
Ur•1
81.1
C-1
UP -3
Vo•1
aAUb
IutKAYM INAAIAIM AtIMtIMA
C'{
IMT -1
C•IU
AI•]A
AI.1 AL]
Ard
�w
IIM
1r•I
AAC C.YMaa
YAIA14 YIIW
LAIN01
IC•1)
Ln -1 Ai•1
1:x•1
AI.11
IC -1
AI •]
cn•]
CSLI C•7
sDy. 1.AN,
AC•I
C•101 K•1 AC•1 . C•1 1i•]
IC•1 AI.)
/C•1
Ai•1
C 3
UI.1
11
INT -0 C-4 111.1 C-]
C•1 C•]
C•s
ASr•1
F,
C•I]
C-IIMT-9
1.1
Y a AI•I1 A11
81 2 JYt./
VO•u
SIMON
AL7 IC•1
C•It AWAI•J
AIIMaA
LYIT i <AAAOR AiOI IaX{
...
PONT
..A
IT•1 C•]
'X•1 IC•I
C•3
AT,)
1L1 C•1 AI•I AI.1
AF -12 AI•I
IC•1
Lf 1.1
T-) 9S1•I
I11•
YI.1
11.1
111.1 V0•J AC•1 C•10
IC2
CH
C•]
ST.$ C•{
IMi•1
tonal IMT -It
C•)
C•1
ASI., 141.1 IT•10 '1
C-1 C•] tt•el C•11 a
.00 .
INT. 1{ tI➢Y
AI.1 tl•1
AC•1 CSI•{
IYi•1
CT -Is
lu•3 tt•1 V0.{
AI.3
IC•1 L'•IUf
XtWtoY
II4q AlaKa IIIIIIII YUL
TIXA AF -41 AtAIU
N-IYYt UIIA
Ar•17 CSI•) C-1
1 ly�p,
AI4
AC.A/•]
CH -1 AI•A
C•171
AC'C'
AI.14
1 I[•J
Ar•J
AI.1 FC -1 C•1 C.
PC•S IT•I
C.
IC•s INI.1
AC -3 C -II
In.]
IMT-) C.1
uI.1) C•)
CX01
'-SI IMT •31
IMT -J
C-111
Ii•I
M-1
I•IM
fI.1
IAYIT WYI
YMAW
Yp1I
• I
ta11AIAaA1a
CYI AYa YAIIWAI•J
0.1
CM•1
DIU
"-A
INT -1) FC -1
Ar•]AC•]
AI.1
A- 1 AI.1
C•111
C•1
rc-I
C•1
C•15 sT•l
AT- 1
CH -6 ILXrP.
Ii•1
AT.1 AF -I
ILL.
ul_R PAN
CSr•1 C•l
AI•I
IC-11)Iydy
NRIAAON I4Ia1
AC•1
CI -I
W
AWIfa01 YION YAWI CLAIMS
AMCA1
AI.7
C•A `.
IT•S
AT•1
INT -2 C•1
AI.1
CM•1
AI.1
0.7 AC -1 S AO
.11.1
C•1
� IT4
ISr•1 Ar•I
IX_ '
C•1
C•s Ifr•1
VC -1
f
(ONION
IATA IAM AINAIMI 061A1- IL -10A10 AITAyON1
Y9r1 1u IUPC C•1
E-1-1
J)
V•1
Y•I AI -1
Ii•1
IC.1
CM4
C•1
AF -1 CI.1
KAY
Ara
1
C11.2It•I
�!
e5 r•1
AF -Adopt. Fam.
PC-
THAN„(
`J
n0_
AC -Adopt. Child.
r IDI
C77
FC -Foster Care Child.
Cil -Grp llm. Child.
RT -Rea. Trtmt. Child.
ESP -Expect. Single Par.
C-Fem.&Ind. Counsel.
�l
STO-St. Olaf. Pro).
w
IHT-In-llm Treat.
3.I
'
CT -Beloit -Chi* Therapy
`-I
1.170 -Lurk
Im
AGENCY: Lutheran Social Service
SALARIED POSITIONS (Iowa City office)
Position Title Last Name FTE*
Area Director (Goldman) 1.0
Asst. Area Director(Adams) 1.0
Caseworker -MSW (Baumbach) 1.0
Caseworker -MSW (Lentzkow) 1.0
Caseworker -MSW (Drvman) 1.0
Caseworker -BA (Huey) 1.0
Fam, Supot.Soec,(Franz) 1.0
Fam. Suppt. Spec. (Behlke) 1.0
Fam. Supp t. Spec. (Kemp) 1.0
Secretary (Kelly) 1.0
Sarretary (Petercpn.) _95
AST YEAR
ACTUAL
THIS YEAR
PROJECTED
NEXT YEAR
BUDGET
5
CHANGE
112
33 07
$34,100
25,200
20,952
25,944
21.888
26,700
22,800
37.
4%
17,016
11.162
17,616
13.632
18,300
14.300
4%
12,200
14 616
12,200
IS -1460
12,800
i6.pno
5%
11 7
11,784
13,368
12,384
13,600
13,000
14,300
5%
9,7509
2 296
,936
2,447
10,400
2 600
5%
5%
RESTRICTED FUNDS (Complete detail Forms 7 6 8
Restricted by: Restricted for:
Am. Luth Church Chaplain @ Univ. Hosp.
30,590
30,400
0
MATCHING GRANTS
Grantor/Matched by:
IN-KIND SUPPORT DETAIL
Services/Volunteers
Material Goods
Space, utilities, etc.
Other: (Please specify)
'Full-time equivalent: 1.0=Fulltime; .5 -Halftime; etc.
491
a��
BENEFIT DETAIL
TAXES AND PERSONNEL BENEFITS
(List Rates for Next Year)
Worker's Comp.
Retirement
Health Ins. & Dental
Disability Ins.
Life Ins.
7.05 % x $2,254,500
(Reimb. Method)
" x $
N
.21 % x $2,381,700
8.0 % x $11637,500
$ 59 per mo.: indiv.
1S 50 per mo.: family
.91 % x $1,824.,200
$1,824,200
$-.727. x -Poc.maatp
%x
• x $
AGENCY: Lutheran Social Service of Iowa
ACTUAL THIS YEAR BUDGETED
AST YEAR PROJECTED NEXT YEAR
398,857 $446,100 $455,400
139,654 156,000 158,900
6.890 10,000 7,600
12.936 1 14,500 1 16,600
12
If all Ataff not covered with certain Benefits, please note in Comment Section.
Sick Leave Policy: Maximum ACcrual(Nc6Ma)d1ours
15 days per year for years_ Lo 7—
days
days 'per year for year` to
Vacation Policy: Maximum Accrual 150 hours
Clerical: 10 days per year for years 1 to 5
Prof: 20 days per year for year 1 to xx
Holidays:
9 days per year.
Months of Operation During Year: .tan. -Dec.
Hours of Service: 8:00 a.m.-5:00 p.m., M -P
DIRECTOR'S POINTS
& RATES
STAFF BENEFIT POINTS
DIRECTOR'S BENEFIT COSTS
Minimum
Maximum
Related to Supplemental Request
Health Insurance
24 $ i30 Mon.
12
24
for Salary Adjustment:
Disability Ins.
T $ z6 Mon.
1
1
1
1
County $
Life Insurance
T $ 20 Mon.
z
a
United Way $
Dental Ins.
4 $ 20 Mon.
20
Other $
Vacation Days
20 20 Days
10
Holidays
9 9 Days
5
9
Sick Leave
19 is Days
15
15
POINT TOTAL
74
50
74
492
�3;?1
0
OPTIONAL BUDGET FORM:
(Indicate N/A
AGENCY: Lutheran Social Service of Iowa if applicable)
DETAIL OF RESTRICTED FUNDS
(Source Restricted Only --Exclude Board Restricted)
A. Name of Restricted Fund University HOS21tal Chaola ince Program
1. Restricted by: American Lutheran Church/Iowa District
2. Source of fund: AmericanLutheran Church/Iowa District
3. Purpose for which restricted: Provide full-time Lutheran chaplain at Univ. Hosp.
4. Are investment earnings available for current unrestricted expenses?
Yes No If Yes, what amount: N/A
5. Date when restriction became effective: 2/1/84
6. Date when restriction expires: 1/31/85
7. Current balance of this fund: . Funding provided as ex ended
B. Name of Restricted Fund
1. Restricted by:
2. Source of fund:
3. Purpose for which restricted:
4. Are investment earnings available for current unrestricted expenses?
_Yes _No If Yes, what amount:
5. Date when restriction became effective:
6. Date when restriction expires:
7. Current balance of this fund:
C. Name of Restricted Fund
1. Restricted by:
2. Source of fund:
3. Purpose for which restricted:
4. Are investment earnings available for current unrestricted expenses?
Yes No If Yes, what amount:
5. Date when restriction became effective:
6. Date when restriction expires:
7. Current balance of this fund:
493
IM,
Optional Budget Form:
AGENCY: Lutheran Social Service of Iowa
(Indicate N/A
DETAIL OF BOARD DESIGNATED RESERVES if applicable) r..
(For Funds Which Are Not Donor Restricted)
A. Name of Board Designated Reserve:
N/A
1. Date of board meeting at which designation was made:
2. Source of funds: Note: While the LSS board has designated
none are
3. Purpose for which designated: various reserves and a ro riations
currentl s ecified for ro rams related to Johnson Count
4. Are the investment earnings available for current unrestricted expenses?
Yes No If Yes, what amount:
5. Date when board designation became effective:
6. Date when board designation expires:
7. Current balance of this fund:
B. Name of Board Designated Reserve:
1. Date of board meeting at which designation was made:
2. Source of funds:
3. Purpose for which designated:
vailable for current unrestricted expenses:
4. Are the investment earnings a
_Yes No If Yes, what amount:
5. Date when board designation became effective:
6. Date when board designation expires:
i
7. Current balance of this fund:
C. Name of Board Designated Reserve:
� 1. Date of board meeting at which designation was made: �
2. Source of funds:
3. Purpose for which designated:
4. Are the investment earnings available for current unrestricted expenses:
Yes No If Yes, what amount:
5. Date when board designation became effective:
6. Date when board designation expires:
7. Current balance of this fund: and a 3oZ�
Conditions of Association
Agency: LATHEg AN SOCIAL. SEgVICE
AGENCY HISTORY
(On this page only, please summarize the history of your agency,
emphasizing Johnson County, telling of your purpose and goals,
past and current activities and future plans. Please up—date
annually.)
Lutheran Social Service is a statewide family and childrens service
providing child placement, family counseling, service to expectant single
parents and residential care. The agency was established in 1870, the
Iowa City office opened in 1947. Throughout its history, in Johnson County,
the agency has provided all of the above services to local citizens but the
focus in recent years has moved to family, marriage, and individual counseling,
and service to expectant single parents.
As the only resident private voluntary family agency in the community,
it remains our committment to provide family services (as described above)
through the support of United Way of which we have been a member since 1970.
Other services such as child placement, residential care and specialized
family services'are also presently available to Johnson County residents
but are essentially supported by client fees (adoption) and through
contractual agreement with the Iowa Department of Human Services.
495
073"V
e`;
ACCOUNTABILITY QUESTIONAIRE
A. Agency purpose - To provide relevant social and psychological services
to families and individuals by remaining alert and responsive to changing
human needs particularly in those areas funded by United Way - Family
Counseling and Expectant Single Parent services.
B. Programs 6 Brief Description - (For which funding is requested)
1) Family, marriage, individual counseling. Casework services to family
units, individuals facing interpersonal and individual social adjustment
problems.
2) Service to ESPs. Casework service referral 6 placement planning to ESPs.
C. Tell us what you need funding for.
To support the staff time needed to provide the listed services.
D. Management
1. Does each professional staff person have a written job
description?
Yes X No
2. Is the agency Director's performance evaluated at least
yearly?
Yes X No
E. Finances
I. Are there fees for any of your services
Yes X No
a) If "yes", under what circumstances
Families and individuals are assessed a fee based on ability to pay
and the number of dependents in their family.
b) Are they flat sliding X ?
C) Please discuss your agency's fundraising efforts, if applicable
Fund raising is limited to the sponsoring church bodies.
w
496
a3��
F. Program/Services
1. How many persons in Johnson County did your agency serve
last year? (Including City of Iowa City) (Ig25)
a) Duplicated count
Expectant Single Parents 49 Cases (7/83-6/84)*
b) Unduplicated count Family, Individual Counseling 141 Case s(2/83-1/84)
2. How many clients in Iowa Cit9 did yo�raBency serge last year?
Most clients were Iowa City Residents; dYc re own by address.
a) -Duplicated count
b) Unduplicated count
i
3. How many units of service did your agency provide to Johnson
County residents last year? Expectant Single Parents 783 Prog.Hrs.*
4. Please define _Family, Individual Counseling. 1,423 Case
your unit of service Hours**
Case Hour - All time that can be identified to an established case.
Includes direct contact with clients, travel time,
supervision, collateral contacts and recording.
Prog. Hour - All hours identifiable to a specific program.
5. In what ways are you planning for the needs of your service
population in the next 5 years?
Staff met, for a 5 year planning session in March of 1983; areas of need
were identified and then prioritized. Result referred to agency board
{ for review and action. The new 5 year plan for Lutheran Social Service
was adopted by the Board of Directors on September 15, 1983.
6. Please comment on any other problems or factors relevant
to your agency's programs, funding or service delivery.
Unemployed and underemployed clients continue to contribute less to the
cost of their service. The local student population also decreases the
revenue for service, thus requiring greater supplementation by United Way S
church monies. State cuts in service fees continue to require greater
subsidy from other agency resources. As in the past, this drain affects
the agency's ability to subsidize other important programs such as
Family Counseling and service to Expectant Single Parents.
497
.1?30?f
7. List complaints aboutyour services that you are aware of.
There continues to be concerns expressed with delays in service because
of the rather chronic waiting list.
B. Do you have a waiting list or have you had to turn people away
for lack of ability to serve them? What measures do you feel
can be taken to resolve this problem? Yes, we do have a waiting list.
Adding staff time would correct problem.
How many people are currently on your waiting list?
9. In what way are your agency's services publicized?
1. United Way memberships.
2. Radio spots.
3. Periodic news releases.
4. Church bulletins.
5. Word of mouth.
498
a3��
r—;
AGENCY GOALS FORM
Agency Name: Lutheran Social Service Year 1985
I Name of Programs: Family Counseling
Service to Expectant Single Parents
i Affordable, Confidential
Coal: To provide counseling, support environmental assistance and, if
i requested, placement planning to single individuals facing unplanned
pregnancies.
Objective A: During 1985 provide 780 units of staff time for the
purpose of providing counseling, support; and when
indicated, placement service to single individuals
facing unplanned pregnancies.
Tasks: 1. Maintain present counseling staff at Iowa City
Service Center.
2. Allocate approximately 15 hours of staff time
weekly for the purpose of counseling Johnson County
Expectant Single Parents.
3. Provide casework supervision to service staff.
4. Provide scheduled in-service training sessions for
counseling staff.
5. To provide information and referral services to
families requiring assistance not offered by the
agency.
Resources: 1. Allocate 65 hours (units) of staff time per month.
2. Make available necessary office, phone supplies and
equipment to staff.
Cost of Programs:
Expectant Single Parents:
780 Prog. Hours @ $20.67/unit= $16,123
499
a3��
Goal: To provide counseling service to families and couples in Johnson County.
Objective A: During 1985, provide 1.450 units of counseling
intervention to troubled families and couples in
Johnson County.
Tasks: 1. Maintain present counseling staff at Iowa City
Service Center.
2. Allocate approximately 28 hours of staff time
weekly for the purpose of counseling Johnson County
residents.
3. Provide casework supervision to counseling staff.
4. Provide scheduled in-service training sessions for
counseling staff.
5. To provide information and referral services to
families requiring service not offered by the agency.
Resources: 1. Allocate 121 hours of staff time per month.
2. Make available necessary office, phone supplies and equipment to
staff.
Cost of Programs•
Family Counseling:
1,450 Case Hours @ $25.26/unit $36.627
500
G�1iL'