Loading...
HomeMy WebLinkAbout1984-12-18 ResolutionRESOLUTION NO. 84-315 RESOLUTION TO ISSUE DANCING PERMIT BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that a Dancing Permit as provided by law is hereby granted to the following named person and at the following described locations upon his filing an application, having endorsed thereon the certificates of the proper city officials as to having complied with all regulations and ordinances, and having a valid Class "B" Beer Permit or liquor control license, to wit: Gabe's - 330 East Washington It was moved byand seconded by Zuber —LUthat the Resolution as rea e a opted, and upon rol ca t ere were: AYES: NAYS: ABSENT: Ambrisco _x Baker x_ Dickson X Erdahl X McDonald X Strait R Zuber X Passed and approved this 18th, day of necem>>er 0 19 84, i Attest: �?3�43 RESOLUTION NO. 84-316 RESOLUTION TO ISSUE CIGARETTE PERMITS WHEREAS, the following firms and persons have made appli- cation and paid the mulct tax required by law for the sale of cigarettes and cigarette papers; therefore, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that the applications be granted and the City Clerk be and he/she is hereby directed to issue a permit to the following named persons and firms to sell cigarette papers and cigarettes: Gabes --330 East Washington It was moved by Strait and seconded by Zuber that the Resolution as read be adopted, and upon roll call there were: NAYS: ABSENT: Passed and approved this 18th, day of December 19 84 . ayor Attest: mo w,✓ City Clerk AYES: Ambrisco X Baker X Dickson X Erdahl X McDonald X Strait X Zuber X NAYS: ABSENT: Passed and approved this 18th, day of December 19 84 . ayor Attest: mo w,✓ City Clerk .7�J i RESOLUTION NO. a4_317 RESOLUTION ACCEPTING THE WORK FOR SHMIROCK/ARBOR CREEK CIWML IA1PROVF7MS PROJECT WHEREAS, the Engineering Division has recommended that the improvements covering the Shamrock/Arbor Creek Channel Improvements Project as included in a contract between the City of Iowa City an See Grading F Excavating Inc -,of Cedar Rapids-Toma dated _July 24. 1984be accepte , and WHEREAS, maintenance bonds have been filed in the City Clerk's office, NOW THEREFORE, BE IT RESOLVED by the City Council of Iowa City, Iowa, that said improvements be hereby accepted by the City of Iowa City, Iowa. It was moved by Strait and seconded by Zuber that the resolution as read be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Ambrisco X Baker R Dickson R Erdahl X McDonald i X Strait x Zuber Passed and approved this 18th. day of December lg S4 , MAYOR ATTEST: 4;. n CIT Z& RK Received R Approvop By The i.,,yr.I Ds g4,finenf a3" a�L1 CITY OF CMC CENTER 410 E. WASHINGTON ST, I OW/-\ CITY IOWA CITY, IOWA 52240 (319) 356-503D i ENGINEER'S REPORT December 13, 1984 Honorable Mayor F, City Council Iowa City , Iowa Dear Honorable Mayor and Councilpersons: I hereby certify that the construction of the improvements listed below have been completed in substantial accordance with the plans and specifi- cations of the Engineering Division of the City of Iowa City. The required maintenance bond is on file in the City Clerk's office. Shamrock/Arbor Creek Channel Improvements Project as constructed by Gee Grading F Excavating, Inc. of Cedar Rapids, Iowa. I I hereby recommend that the above mentioned improvements be accepted by the City of Iowa City. R ctf1 bmi ed, Frank K. Farmer City Engineer bj4/3 1 A3VZ A 4 RESOLUTION NO. 84-318 RESOLUTION AMENDING A RESOLUTION DATED JUNE 1, 1965 TO PROVIDE FOR THE EXPEDITIOUS DISPOSAL OF MINOR PARCELS OF PUBLICLY -OWNED LAND. WHEREAS, the City has an established policy adopted June 1, 1965, for the disposition of vacated streets and alleys; and WHEREAS, this policy requires an appraisal of the vacated property prior to an offer for sale; and WHEREAS, there are a number of instances in which minor parcels of vacated right-of-way remain as publicly -owned land and these parcels are often of little monetary value and are of benefit primarily or exclusively to one or two abutting property owners; and WHEREAS, it is in the interest of the City to dispose of these parcels in an expeditious, efficient and fair manner. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY that the following procedure shall be adopted as an addendum to the procedure adopted June 1, 1965 and attached hereto and that this procedure shall apply only in cases where the publicly owned parcel of land is of insufficient size to constitute a developable piece of land as defined in the Zoning Ordinance of Iowa City, and there are only one or two property owners abutting the vacated right-of-way under consideration or circum- stances are such that it is reasonably apparent that the parcel is of benefit to only the owners of one or two abutting properties: I. The potential buyer(s) ("offeror(s)") shall submit a legal description of the parcel and an offer to purchase to the City. II. A parcel value shall be determined for inclusion in the Resolution for Disposition, which will be subject to a public hearing. That value may be amended after the public hearing. The value shall be based on a price per square foot reflected in a sale within the past year of adjacent properties, or the assessed value of adjacent properties, whichever is greater. Alternatively, at the City Manager's discretion, a closed bidding process may be used if in the best interest of the City. Sealed bids shall be accepted by the City Clerk. The bids will be opened by the City Clerk and the results will be reported to the City Council prior to the setting of the public hearing. The City reserves the right to reject any and all bids. III. The staff shall prepare a Resolution for Disposition of the parcel to the offeror(s) at the value determined, subject to the extension by the offeror(s) of any public improvements, such as sidewalks, deemed necessary by the City, and subject to easements for public utili- ties. IV. A public hearing shall be set on the resolution. a36o V. Notice shall t'lublished in accordance with C` ter 364 of the Iowa Code and any au3acent property owner shall be notified by certified letter. VI. The public hearing shall be held before the City Council. VII.The selling price may be amended pursuant to the public hearing, if Council deems it necessary. VIII. The City Council shall take action on the resolution. IX. The buyer shall prepare and submit a form of quit claim deed to the city . X. Buyer shall be responsible for all recording fees and deed taxes. It was moved by Dickson and seconded by Ambrisco the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Ambrisco X Baker X Dickson z X Erdahl X McDonald ;. X Strait X Zuber ' Passed and approved this 18th, da of December 1984. c y OR ATTEST: CITY CLERK i I Received % Approval 8y The Ler; I Djpertmortl � 3Go IOUJr RESOLUTION N0, WHEREAS no definite policy regarding the sale of vacated streets or alleys has been set by the Council, and the Citizens should know what our Policy is on this matter, NOW THEREFORE BE IT RESOLVED that the following procedure will govern the sale of vacated streets and alleys: 1) The property will first be appraised by a competent appraiser, 2) The property will then be offered for sale to -the adjoining property owners, 3) If both property owners wish to purchase the property, it will be divided in half and sold to the adjacent owners at proportionate appraisal price. - - 4) If one adjacent property owner wishes to purchase all the property, and the other adjacent owner does not wish to purchase any of the property, it will all be sold at appraised price to the adjacent owner that wishes to purchase the property, 5) If neither property owner wishes to purchase the property, sealed bids will be received by the City Clerk, He will open bide and report the results at the next Council meeting, a[ which time the Council will make the final disposal, 6) If the adjacent property owner is another Governmental Unit which needs the vacated street or alley for expansion of its services, it will be deeded without cost to this Governmental Unit, It was moved by Ales »r(1 and seconded by �./,� , �,I that the resolution as read be adopted, and upon roll call there were: AYES: NAYS: ABSENT: Burger Hubbard Naas a Nesmith Yocum ✓' , Passed and approved this �_ day of �� „ 1965. Mayor ATTEST: City Clerk RESOLUTION NO. 84-319 RESOLUTION AUTHORIZING DISPOSAL OF VACATED ALLEY RIGHT-OF-WAY IN BLOCK 15, COUNTY SEAT ADDITION, TO RICHARD W. JOHNSON WHEREAS, the City of Iowa City vacated the alley in Block 15, County Seat Addition on November 16, 1965; and WHEREAS, the half of this alley abutting Lots 3 through 8 was sold to abutting property owners and the remainder of the alley abutting Lots 1 and 2 was retained by the City; and WHEREAS, the current owner of Lots 1 and 2, Richard IJ. Johnson, wishes to acquire for a sum of $200.00 the remaining vacated alleyway legally described as follows: Commencing at the southwest corner of Lot 2, Block 15, County Seat Addition, thence west 10 feet to the center line of the vacated alley; thence north to the south line of the Chicago, Rock Island Pacific Railway Company right-of-way; thence northeasterly along said right-of-way to the west line of Lot 1 of said Block 15; thence southerly along the west line of Lots 1 and 2 to the point of beginning. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, JOHNSON COUNTY, IOWA that the above-described real estate may be conveyed to Richard W. Johnson for a sum of $200.00 and that the Mayor is authorized to sign a quit claim deed to that effect. It was moved by Zuber and seconded by Strait the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: Passed and approved this 18th ATTEST: Ambrisco Baker Dickson Erdahl McDonald Strait Zuber of December , 1984. Roceh,od R Approved 8y he Lcgal Depnrhnent a3�� RESOLUTION NO. 84-320 RESOLUTION CONSENTING TO THE VACATION OF A PORTION OF THE PLAT OF TY'N CAE SUBDIVISION, PART 3. WHEREAS, Dynevor, Inc. is the proprietor of a portion of the plat of Ty'n Cae Subdivision, Part 3, as recorded in the Johnson County Recorder's Office; and WHEREAS, no lots in that portion of Ty'n Cae Subdivision, Part 3, known as Lots 96A, 96B, 96C, 96D, 96E, 97 and 98, have been sold by the proprietor; and WHEREAS, Chapter 409 of the Code of Iowa enables any proprietor of a plat to vacate said plat under certain conditions and with the consent of the City in which the plat is located; and WHEREAS, the Department of Planning and Program Development, the Department of Public Works, and the Planning and Zoning Commission have reviewed said vacation and have recommended consent be given to same. NOW, THEREFORE, BE IT RESOLVED That the City of Iowa City grant to Dynevor, Inc. consent to vacate the plat of Lots 96A, 96B, 96C, 96D, 96E, 97 and 98, all in Ty'n Cae Subdivision, Part 3, a subdivision recorded in the Johnson County Recorder's Office. It was moved by Ambrisco and seconded by Dickson the Resolution be adopted, and upon roT —57T --Frere were: AYES: NAYS: ABSENT: x AMBRISCO x BAKER _x DICKSON x ERDAHL x 14CDONALD STRAIT ZUBER i Passed and approved this _jal4ay of December 1984. OR ATTEST: -AA-'%.� J CITY CLERK 1ZeceWed � APP�oved 1/3 X363 City of Iowa City MEMORANDUM Date: July 27, 1984 To: Planning and Zoning Commission From: Bruce A. Knight, Associate Planner Re: Ty'n Cae Subdivision, Part 3 - Partial Vacation of the Plat Attached is a copy of the plat for Ty'n Cae Subdivision, Part 3, showing the area which the applicant, Dynevor Inc., is requesting the City's consent to vacate. Chapter 409 of the Iowa Code provides that the proprietor of a plat may vacate any portion of the p atl— , prior to the sale of relevant lots, with the consent of the City by recording an affidavit to that affect with the County Recorder (Chapter 409.18-409.25). As is noted in the attached letter from Charles Mullen, attorney for the appli- cant, vacation of the requested portion of the plat will eliminate five townhouse lots, a total of 38 units. However; because the townhouse lots were approved by ordinance as part of a planned development plan, it will also be necessary for the applicant to request an amendment of that portion of the plan covering the area in question. No street right-of-way is involved in this proposal. Ty'n Cae Subdivision, Part 3 was approved in August, 1983, with a mix of residen- tial unit types including: zero lot line dwellings, townhouse units and multi- family units (see attached plan). This mix was allowed through approval of a planned development plan which permitted the owners to average density over the entire development (which is now zoned RS -8) The applicant is now proposing to vacate one of the higher density portions of the plan to allow construction of more zero lot line units. Because of the change in the ordinance which has occurred since this plan was originally approved, the zero lot line development is now permitted and does not require a planned development plan. This proposal will result in a net density reduction for the development. Staff sees no problem with the proposed vacation. STAFF RECOMMENDATION The staff recommends that this iter be deferred. Upon amendment of the Planned Development plan, staff would recommend that consent be given to Dynevor; Inc., to vacate that portion of Ty'n Cae Subdivision, Part 3, known as Lots 94-96E. 97 and 98, ATTACHMENTS 1. Location map. 2. Letter from Charles Mullen 3. Approved Planned Development Plan for Lots 96A -96E, 97 and 98 of Ty'n Ce Subdivision, Part 3. Approved „w r-, Q. '�� on cmme ser, irec o Department of Planning bjl/3 and Program Development .? 34 3 QEQUESSED VACAMON SLlDOIVISIO! LOCATION MAP SCAL— E. Inx 2400• ,2363 n=CEIVED S 19&4 PHELAN, TUCKER, BOYLE & MULLEN AwoRNEYB AT LAW LOUT. SHULMAN 0.0....84 BRENER B41L.8H. i P.O. Box 2150 WILLIAM V.PNCLAN WILLIAM M.TUCKCR IOWA CITY, IOWA 52244 :ANIEL W. BOYLE CHARLE. A. MULLEN STERNEN F. BRI.HT BRuCC L. WALKER RIENAROM.TOCKER July 17, 1984 THOMAS II. BELMAN J STCVENB. REOENWCTHER MARY ELIEA.ETH PHELAN Mayor and City Council City of Iowa City Civic Center 410 East Washington Street Iowa City, Iowa 52240 Re: Partial Vacation of Ty'n Cae Subdivision Part 3 Dear Mr. Mayor and Members of the Council: I am enclosing herewith a proposed Partial Vacation of Ty'n Cae Subdivision Part 3 together with a Consent to such Partial Vacation by the City of Iowa City, Iowa. TCLwwose (310) 054.1108 Dynevor, Inc. at this period of time is also seeking a right-of-way vacation for a portion of the Mormon Trek Boulevard right-of-way as it abuts Ty'n Cae Subdivision Part 3 and upon completion of the partial plat vacation, Dynevor, Inc. would proposed a replatting of the vacated area to eliminate the town house development shown on the original plat of Ty'n Cae Subdivision Part 3, replacing that proposed development with a zero lot line plat configura- tion similar to the configuration of the remainder of the subdivision with the exception of the extreme southeast corner of the subdivision. I would appreciate it if you would give your favorable consideration to the request for the City's Consent to a Partial Vacation of the plat after receiving the appropriate recommendations from the City Planning and Zoning Commission and the City Staff. ry Ygrles .0trulGycCA. M len. Attorney for nevor, Inc. CAM/lm CC: Bruce Knight Dick Boyle George Nagle Larry Schnittjer 0?3G3 PARTIAL VACATION TY'N CAE SUBDIVISION PART 3 The undersigned, Dynevor, Inc., the owner and proprietor of Lots 96A, 96B, 96C, 96D, 96E, 97 and 98, Ty'n Cae Subdivision Part 3, according to the recorded plat thereof, pursuant to the provisions of Sections 409.18 and 409.19 of the 1983 Code of Iowa, as amended, hereby vacates said Lots 96A, 96B, 96C, 96D, 96E, 97 and 98, Ty'n Cae Subdivision Part 3. 19p,,. Dated at Iowa City, Iowa, this day of DYNEVOR, INC. By George Nagle, President By Richard c ree y, becretary STATE OF IOWA ) ss: JOHNSON COUNTY ) On this day of 1984, before me, the undersigned, a Notary Public in and for the State of Iowa, personally appeared George Nagle and Richard L. McCreedy, to me personally known, who, being by me duly sworn, did say that they are the President and Secretary, respectively, of said corporation executing the within and foregoing instrument to which this is attached, that no seal has been procured by the said corporation; that said instrument was signed on behalf of said corporation by authority of its Board of Directors; and that the said George Nagle and Richard L. McCreedy as such officers acknowledged the execution of said instrument to be the voluntary act and deed of said corporation, by it and by them voluntarily executed. Notary rUD11C in and ror said County and State a 363 CONSENT TO PARTIAL VACATION OF TY'N CAE SUBDIVISION PART 3 The City of Iowa City, Iowa, pursuant to the provisions of Sections 409.18 and 409.19 of the 1983 Code of Iowa, as amended, hereby consents to the vacation of Lots 96A, 96B, 96C, 96D, 96E, 97 and 98, Ty'n Cae Subdivision Part 3, according to the recorded plat thereof. Dated at Iowa City, Iowa, this day of 1984. CITY OF IOWA CITY, IOWA By Mayor Attest: City Clerk STATE OF IOWA ) ss: JOHNSON COUNTY ) On this day of 1984, before me, the undersigned, a Notary Public in and for said County, in said State, personally appeared and , Mayor and City Clerk respectively of the City of Iowa City, Iowa, executing the within and foregoing instrument; that the seal affixed thereto is the seal of said corporation by authority of its City Council; and that the said City Clerk and Mayor acknowledged the execution of said corporation, by it and by them voluntarily executed. Notary Public in and for the State of Iowa a3c3 M.w 4. /1 Final Plat, P.A.D. and L.S.R.a _ian Ty n Cae Subdivision Part 3 ' lows City. law - rrx Iw rWn ' • rrW w wr • 1 I I I r ��v • Y ' r1 i N I •f I ., I Y M \ N '\ m Ir i II ( N I N I N N 11• Yr i 1 ' I � �'1 '� ' IH].]Y Lrw'k jolxro 1}llwxlx i ]er]C�]'t .I nr Nn Nrr ur = ••• nr .. .L. Yr w w .Iw .r rr ...' «r - Imr I 12 1 YJ' ..-nIAW 'nSrTVIVILW OxIY[ 'L"'4,. ♦ le ) I i 101 27� ,.r"`i', itg ] � IL r [i 3 9 �i ' 1° 13 jr `1° r •°t j•�• •V•( // aJ - y1 \ ``'1 W+•] nmlw "� �' JS b a@ SIN\ / /1j Si in ��: g 1 }r• jq !Nm 1 r r ` ° v 'B N� °8-\� � I,f Z Is .Y"� • jr J4 `I..1 • » %rt rest 1 i. °>.h . b ?/ ^I� 9 \ ••1!� ,,.w• I ' wl ��1 �M i' j 1 A.J • p j•• ,i T I n•' I Y li � \e 'n� • "'• tlt tII I I I 1':i -i21 U'UI'0-11:G-Illi-a n;�i . ` `, i 1. •� (��(�1f�r � { . i ' i¢i—� i I I u i i I.,: tliFiY Fl li hAFHi6i �4 nl 1 g i^ I `•i i~`. n'7 U. »vi .. .� 1•\ nQ {J/ • i' -p • °ti1 '•11 I IL, L -n li;a t Y J i J'���I�jI1I 1�1I��(I.a y.I +!�% r ' J�! / %a'-''-°.� � f,9 N' @ / �•Ar��i 1-41Il ., iy�a-11'..�.11jI-_-i�11'{JaI--.JI��.Irr�llllj'�{lljjT � '�/`.• y4 }� /`j( r/°W Ww `\ � ti,••^R4 ♦ � 44 \ Y M.• „n n• z.m �1 V �9 • 1• ♦ Y.y`'• , •�,C / !, "ern I rep, \� ; r J. ti Y.� B ' �jY / r1� R� e C ,n9 •'»� �^ i' �♦J I~'� 4R •.,. , en YL oil i'ltd--11•',d,',;I�-i�i-il�P-NDN-W;II;�i ltµ1�,p y�Fpi•�II:'p»J ll�t Eiit" \ /, q '/• Im'• -"V �y ni^ 'o �I:'t-4ii• Yi 0-11 P -1L4 -FA I� Yil—PIAN IA'O-RC-4. ct�„;ill ewwro aiil..m • f < +j - Si} / �_ IIMI•I.III4 IINI • 1 .. r. T'J�•- -, III'i-118:-IL'C-WII-IhN-?.WAS 41 ,b.,Nl..l lie.i: 'iii. d 1 Ia ! 4W w. ♦ bl w f ,! N °h� N}y�����1x�I y�I1 �{I1 N� 1�nII��! }'i':WIIi1i1n511: i=n'.`tiiH;�I a"• a l I.1 • � , I _ ' Y�'N."lY'�R�'ti ll��ii\ \ "N.11liii,Yl'LI� • I.NIO...I Nn ` Ii II}, I'MM•' 1 j1 ..° � �� /\�.• •\11 I d?1ik191 "011Jt#1ifl� ;1�16��G9';jf6'�11=EfNd] `4 �,r 14_...' !j• I _� ' nr• 1. , + e.». r.»....✓. ulnn,. r4....�yN °I � r1'�jJ nh - 1 enol, mn nil • 1%.n..lw.«,..•+ . 4. °%r-f'•"'''I'�I �� w I1^ •ten+.+.. n. x..1..1 I.e». •1n .ifV �il'!I 1^.'Vli l•M17�::ll m�ll�� I i i�� '- I" � iI_� 1» . n L M». n,Y^�, •. ♦M i1 Wit • 1 �Inl . 1 I I, 11 191 1.0 I.W. M«r I ,+-i �• inn '.. nil �': .�W nn �Y= T }L • YfN.YI♦I u. 4. �L•R'lla'°:'C.. IN•wY'. .n.. \ r'i j,. xerro'{r•w �3�3'k , RESOLUTION NO. 84-321 RESOLUTION AUTHORIZING ISSUANCE OF A RIGHT-OF-WAY SIGN PERMIT TO THE MAID RITE CORNER FOR A SIGN LOCATED AT 630 IOWA AVENUE PURSUANT TO ARTICLE VII OF CHAPTER 31, CODE OF ORDINANCES, OF IOWA CITY, IOWA. WHEREAS, numerous signs have been found to be located in or upon the public streets, roadways, sidewalks or other public property throughout the City; and WHEREAS, it is unlawful for any person to use any ,portion of the public property for any public right-of-way sign without having first obtained a public right-of-way sign permit; and WHEREAS, an application for a permit required by Article VII of Chapter 31 has been filed with the City and has been found to meet all the requirements specified by this article. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, that the City Manager and/or his designee is hereby authorized to issue a right-of-way sign permit to The Maid Rite Corner for the alteration of a sign located at 630 Iowa Avenue. It was moved by 7„harand seconded by Strait the Resolution an be adopted, d upon roll call there were: AYES: NAYS: ABSENT: x Ambrisco X Baker Dickson X Erdahl x_ McDonald R Strait x_ Zuber Passed and approved this 18th, day of December 1984• AYOR ATTEST: : 7iwn i CIT CLERK Rcreived n, Approved 8y Thi Lentil D'• V&,To nt 03 3ps 1� / f)LTE,e/GNAn/cE �Xlsr1,v� Cea9 At� / /GATIo,d l ff��/QodED iU 2ao3 S/6 ti. %fP��/CANT. Ll54sg" of //ee/ER owl G�I✓EK eF 1ow9 �► ✓o ?�D06E� N�Ic 0 ,f.v0 L1. Ct..sRE W/c,er KEdi,✓M. /J.vO /C�i+.emd G//CKS G6,✓•cvE r/ST (Z 77 OF/�Es. l eweF a �07 E/1Sr /1 �7...y c17Y,: S277L K-t .f 522`f' i t j y DEr}u R. �R/ cE { QG✓NEQ DF l �IE�1y �Qo/BiTiEs RAE —� IJr WZvD .V1M [3Luff I S/oE uALK h � Zow4 grJE/uuLr d 4oeo7/0 ✓: �3o (-'m W e2FJFR�SDotMEAST U' 0 D � o y S/(.N GD; ST,rN A'4cEi�A 3%^cT �DrhfoR[ncwrs wIu ptiowDf E zNS E G!%Fw uB f3s le °so It/RmCJ C/7� Nt RDDl7/INAL S.r�R� R�9�iio: rew K goo opo PErtsow.RG .2N �' '� C jcrS/�F S• CL/••re./ S'T. o . so ,.. Pio /e27tf A+.nACE '%.,< t .. SawR G/Ty. iVi..n SLL`t / e EQVJQFD r?ATEMEti cr- o'L ,(u-t+.�'-L^•�.i-.G-'7•—�... I/�/%I/h E. OF '(juSIN E55Caio NoT wisH 7D 3E J,'04146441 Iv' uNTI/- Zoo3� NNCt�; l ffff ]�FNCLS EX/STING f�LRFAtI� /rIPQOVLO /.V S/GN fJ/LL NO LoN6E-K S S/EA-116AS $uT /•/ILL Now t.+7 inrr/D-RITE co.eNf.E. /1%/H D- R/ r[ fRhNtReO DRwRruG bru...� GoCN(R OLD NE w CfIRN�I�c �Ra�+ .r 13AP-—re sr 2err�wa�. No LfFiE NIGMi fieuR3 -4'7 £. _8 P (Alc5ur)Pr,s� a G n.m. m OLDZ IIA,m.- 2A..n. 'VE . i r = t• �� •-. �'+-• ""• 4' Q �iy�g1,��ii 'Y�n..r'. ��w w�-.�a`y,��-5-tea �tt_.�Wi � �v �. �' f•, dJn _ �• � r l� 4%C i��e �nr}.aft J' .n '. N.�v yd, . I. � •. [.w. w�S 1 . Ir .' ' } .i (.JAL^ /)�_ 11 �: .��� �1 h:_.4. ■. ,_•� - v ` � + ; � ,. w r + .�:, �1:4'F nT t fJ�:hl •M a �g'1: � 4S' �.i...» r ,.,.. ri "y, 0<,6 c2 3F s —.Q.. O D D... ' I D ,,, 0 APPLICATION AND PERMAIT R PRBLI� C RIGH��-OF k S ix CITY OF IOWA CITY OWNER OF SIGN ERECTOR LICENSENO. 12) LOCATION OF SIGN CORNER LOT? AYES 0 NO TYPE OF SIGN: 0 FACIA (WALL) V FREE STANDING (POLE) 0 MONUMENT 0 PROJECTING 0 UNDER CANOPY 0 MARQUEE 0 WINDOW 0 MINI -BILLBOARD 0 AWNING 0 IDENTIFICATION 0 ADVERTISING ILLUMINATION: INTERNAL 0 EXTERNAL SIZE OF SIGN: HEIGHT Feet WIDTH Feet ARE Sq. Ft. HEIGHT OF SIGN ABOVE GRADE: TOP F/ Feet BOTTOM fo . Feet ZONING DISTR BUILDING FRONTAGE 7e Feet LOT FRONTAGE /10 Feet AREA OF FACE OF BUILDING OCCUPIED BY BUSINESS 'Z Sq. Ft. SIGN SET BACK FROM FRONT PROPERTY LINE �� Feet IS A PLOT PLAN ATTACHED? AYES ARE TWO SETS OF PLANS AND SPECIFICATIONS INCLUDED? 0 -YES IS AN ELECTRICAL PERMIT REQUIRED? 0 YES )�NO THIS SIGN WILL WITHSTAND 3J LB/ SO. FT. WIND LOADING. FOR OFFICE USE ONLY • nun ofPAul WEn Ntlut4l.d AdMruW AWdnI I HAVE READ AND UNDERSTAND THE ABOVE APPLICATION. I AGREE THAT THE SIGN WILL BE ERECTED IN ACCORDANCE WITH THIS APPLICATION AND ALL PERTINENT IOWA CITY LAWS. SIGNATURE FAPPLICANT GATE PERMISSION IS HEREBY GRANTED TO ERECT A SIGN AS DESCRIBED IN THE FOREGOING APPLICATION. 1213 ?s PERMIT NO. •.t,Y.+," tgz.t PERMIT DATE FEE $ APPL. DATE ZONING DISTR BUILDING FRONTAGE 7e Feet LOT FRONTAGE /10 Feet AREA OF FACE OF BUILDING OCCUPIED BY BUSINESS 'Z Sq. Ft. SIGN SET BACK FROM FRONT PROPERTY LINE �� Feet IS A PLOT PLAN ATTACHED? AYES ARE TWO SETS OF PLANS AND SPECIFICATIONS INCLUDED? 0 -YES IS AN ELECTRICAL PERMIT REQUIRED? 0 YES )�NO THIS SIGN WILL WITHSTAND 3J LB/ SO. FT. WIND LOADING. FOR OFFICE USE ONLY • nun ofPAul WEn Ntlut4l.d AdMruW AWdnI I HAVE READ AND UNDERSTAND THE ABOVE APPLICATION. I AGREE THAT THE SIGN WILL BE ERECTED IN ACCORDANCE WITH THIS APPLICATION AND ALL PERTINENT IOWA CITY LAWS. SIGNATURE FAPPLICANT GATE PERMISSION IS HEREBY GRANTED TO ERECT A SIGN AS DESCRIBED IN THE FOREGOING APPLICATION. 1213 ?s n. 1t RESOLUTION NO. 84-322 RESOLUTION AUTHORIZING ISSUANCE OF A RIGHT-OF-WAY SIGN PERMIT TO KENTUCKY FRIED CHICKEN FOR A SIGN LOCATED AT 2310 MUSCATINE AVENUE PURSUANT TO ARTICLE VII, CHAPTER 31, CODE OF ORDINANCES, OF IOWA CITY, IOWA. WHEREAS, numerous signs have been found to be located in or upon the public streets, roadways, sidewalks or other public property throughout the City; and WHEREAS, it is unlawful for any person to use any portion of the public property for any public right-of-way sign without having first obtained a public right-of-way sign permit; and WHEREAS, an application for a permit required by Article VII of Chapter 31 has been filed with the City and has been found to meet all the requirements specified by this article. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, that the City Manager and/or his designee is hereby authorized to issue a right-of-way sign permit to Kentucky Fried Chicken for the alteration of a sign located at 2310 Muscatine Avenue. It was moved by Zuber and seconded by Strait the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x x x x X x Passed and approved this 18th. ATTEST: Ambrisco Baker Dickson Erdahl McDonald Strait Zuber of December , 1984. Received & Approved a 3FG I PERMIT PERMIT DATE APPLICATION Alm PERMT FOR A PUBLIC RIGHT OF WAY SIG#IFEE$ APPL.DATE OWNER OF SIGN GFAMENGE, INC. Ho:t 5592 Coralville IA 351-5028 NAME MAILAUURESS PNONENO. SIGN ERECTOR Flm CAPITOL SIGN COMPANY NO longer ]t5 business NAME MAILADORESS PHONENO. LICENSE N0. LOCATION OF SIGN 52240 CORNER LOT? 0 YES Q NO ZONING DISTRICT C-2 TYPE OF SIGN: Cl FACIAIWALL) 0 FREESTANDING (POLE) 0 MONUMENT 0 PROJECTING 0 UNDER CANOPY 0 MARQUEE 0 WINDOW 0 MINI -BILLBOARD 0 AWNING 0 IDENTIFICATION 0 ADVERTISING ILLUMINATION: 0 INTERNAL 0 EXTERNAL SIZE OF SIGN: HEIGHT (5) (6) Feet WIDTH (5) (8) Feet AREA 73 Sq. Ft. HEIGHT OF SIGN ABOVE GRADE: TOP 19.7 Feet BOTTOM 6.2 Feet BUILDING FRONTAGE 65 Feet LOT FRONTAGE 100 Feet AREA OF FACE OF BUILDING OCCUPIED BY BUSINESS 1105 Sq. Ft. OVER SIGN 4fdTB6M FRONT PROPERTY LINE _2_Feet IS A PLOT PLAN ATTACHED? IS YES ARE TWO SETS OF PLANS AND SPECIFICATIONS INCLUDED? 5a YES IS AN ELECTRICAL PERMIT REQUIRED? 0 YES ONO FOR OFFICE USE ONLY THIS SIGN WILL WITHSTAND 30 LB/ SO. FT. WIND LOADING. Im(1/l/ sw^h�,.a AgnWME Wuc,,u Aww,..eA�I I HAVE READ AND UNDERSTAND THE ABOVE APPLICATION. I AGREE THAT THE SIGN WILL BE ERECTED IN ACCORDANCE WITH THIS FQPP4ICATJQN AND ALL PERTINENT IOWA CITY LAWS. agmagur�, nc. n Grassi Pres 12/7/83Vl & ZO�APPrLICAN�� DATE PERMISSION IS HEREBY GRANTED TO ERECT A SIGN AS DESCRIBED IN THE FOREGOING APPLICATION. SIGNATURE OF IN5PECTOR DATE WHITE - FILE PINK -INSPECTOR CANARY -CUSTOMER (� WILLIAM L.MEARDON WILLIAM F. SUEPPEL ROBERT w DOWNER JAMES P. HAYES JAMES O. MCCARRAUHER THOMAS J. CILEN MARK T. HAMER THOMAS O. HOBART MARGARET T. LAINSON ANGELA M. RYAN DOUGLA5 D. RUPPERT I MEARDON, SUEPPEL, DOWNER & HAYES LAWYERS 122 SOUTH LINN STREET TELEPHONE IOWA CITY, IOWA 52240 33a.oz22 AREA CODE ]IG Mr. Pbody Kendall Building Inspector City of Iowa City 410 Fast Washington Iowa City, IA 52240 Decenber 7, 1983 Re: Kentucky Fried Chicken --Muscatine Avenue Dear 4ioody: yccP956040015 4 0 �, V0100i Attached to this letter is the Sign Application and Permit on behalf of Kentucky Fried Chicken located at 2310 Muscatine Avenue, Iowa City, Iona, under the new City Ordinance dealing with Free Standing Signs that overhang the public right-of-way. As I indicated to you on the telephone, Kentucky Fried Chicken would like to replace the panels in the Free Standing Sign with the new franchise panels and also repair wiring damage which was done by a windstoun. It is By understanding at the present tine that although the Ordinance has been passed, there is no fee structure which has been approved by the City Council. Therefore, this leaves Kentucky Fried Chicken in limbo. I would appreciate it if you could please check with the various City Staffs to see if Kentucky Fried Chicken can go ahead at the present time and replace the new panels and repair the wiring from the wind damage. As I have indicated to you and Karin Franklin, Kentucky Fried Chicken does intend to conply with the Ordinance and the filing of this Application should serve as notice of their good intent in that regard. However, I do feel at the present time Kentucky Fried Chicken is being placed in a situation which it does not control. Although neither the city nor the Grassi's can find the old Permit which Kentucky Fried Chicken had, we have now supplied you with docunents from the Minutes of the Board of Adjustment Meetings in 1969 show- ing that the placement of the existing sign was, in fact, approved. Tech- nically, without the new Ordinance, Kentucky Fried Chicken could go ahead and make the necessary replacements and repairs under the authority previously given then by the Board of Adjusbment and the City of Iowa City, Iowa. How- ever, because of the new Ordinance and the apparent lack of consensus on the fees, Kentucky Fried Chicken now faces a situation where it is unable to go ahead and effectuate the repairs and replacement, not because of something it did but because of sanething the City has failed to do, to -wit: pass the applicable fee structure for conpliance with the Ordinance which was passed. .? 3BG Mr. Woody Rendall, Building Inspector City of Iowa City December 7, 1983 Page 2 If at all possible, I would appreciate it if you could please discuss this matter with other City Staff and see if Kentucky Fried Chicken could go ahead wider the present cirmmhstances and replace the panels and complete the wiring repairs. As soon as the new fee structure is approved, Kentucky Fried Chicken will immediately submit a check for the appropriate fee so that it's Application for Permit can o mplete its final processing. In fact, if you world like Kentucky Fried Chicken to post a check at the present time in the amount of the old fee to show further good intentions on its behalf, we would be willing to do that. If you have any questions with regard to the material I have given you on behalf of Kentucky Fried Chicken, please feel free to contact me. Itonk you for your courtesy and cooperation throughout this matter. L.McCa S,,,shef� JDM:js Fhc. 62.38/0 0 a 3Fc � I vmi I I % Iiiuj 13 CA o s i :z d w i F � 1 - i .O.Ai x.0.9....—_.. ___. .019 -_ �CiO.LLhI --_ d,U ....__•. I I i 1 i 61'�� MINUTES OF MEETING _: BOARD OF ADJUSTMENT Council Chambers 11:00 A.M. July 18, 1969 Members Present: Don Graham Stan Plank Kent Angerer Dan Berry Member Absent: R.G. Wicks Variance to a sign for the Kentucky Fried Chicken was appealed to the Board. Representing Kentucky Fried Chicken was 'Bill Suppel, Attorney, Ray Scheetz, Contractor, and John Grassi, owner. Mr. Grassi stated that when he was ready to build a Kentucky Fried Chicken take home store he came to the City to the Zoning Director, Berry Lundberg, first and was told that he was in a C2 Zoning area and was assured by the Zoning Department that it was all right to do as he did. lie hadn't been properly informed by the City as to the sign permit and ordinance, and that he did come to the City before taking steps of his own and thought he was doing everything that was required of him. Dan Berry asked why didn't the Zoning Department send him to the Engineering Department? Lack of information from the City. Mr. Grassi was later informed by the Building Inspector that there was a height limitation of 20 feet. So a special sign was ordered under 20 feet high and delivered but denied by C. Bruce Hamilton, Building Inspector, because the sign area was too large. Mr. Suppel then replied that there were other buildings with signs in violation in that area and that this was definitely a commerical area. Jay Honohan then spoke in behalf of the Building Department. It was noted .that the three signs that are presently there are in violation because no sign permit has been issued. The plot plans does not indicate any signs except for the one on the front. Mr. Suppel said that if we have this much trouble with this sign ordinance that it should be presented to the Council by the Board of Adjustment. There is definitely conflict between Sign and Zoning Ordinance. Kent Angerer asked if one sign on one pole and the bucket on a second pole was legal? The answer was yes. He then made a motion that the sign variance be granted to allow the 87 sq. ft. per face sign provided that two of the three signs now existing on the building be blocked out. Dan Berry second the motion, the motion carried with Mr. Graham voting no. Meeting adjourned at 12:20. The next meeting will be held August 1, 1969. Secretary C;? 3F/, INCON POI ICv Limits of L abil 1 n Thousands ) AGGREGATE IT LETII0 TYPr OF INSURANCE POLtLY NUMBED LIPIflel1ON IIA I! OCCURREAC'nl[E GENERAL LIABILITY INJURY S $ ABODILY 1,Err G1V! FORM 1425 OB 080321 4-I-04 C©E�CGI/PPf LL PPEIAFfs-0140.1IONS PROPERTYDAMAGE 3 f ❑ r[I'LOSION AND COLLAPSE /ARD ❑ UNDmG1(111N11 NA[ARD p PRODUCTS COMnnED OPInnlOgs ',,.RD 60ISI 1100ILY INJURYA1N 00NIIXTUM INyFURAIKr PROr(RTYDAMAGE 4 500 E 500 3 BROAD TORI: PROPERTY COMBINrD E�R 0A1, 111 INDEPENDENT CONTRACTORS PERK@IAL INJURY f 560 I[,J PrrRONAL INJURY AUTOMOBILE LIABILITY BODUYINJURY ❑ EACHrl Rsrna f COMPREHENSIVE FORM ❑ uanlU BODILY INJURY JEACII ACCIDENT) f ❑ HnrcD %pPI RT Y DAMAGE f ❑ BODII Y INJURY AND ON O'I,NrP PROPIPTY nAngGI r IOMRHNID EXCESS LIABILITY ❑ UMINILtA IOPM noun V INJURY AND PROPmI v DAMAGE f 4 ❑ OI III fl I HAM UMBInLI A COMNNm FORM WORKERS' COMPENSATION STAIIIIONY and EMPLOYERS' LIABILITY S r1.tHAC[IMI.II OTHER Property 1425 00 080321 4-1-84 $300,000. Blanket Real and A "All Risk" personal Pro Property I cludin P Y g DESCRIPTION OF OPE RAT IDNSIOCATIONSAIENICLES Certificate holder is additional insured as respects sign located at 2310 IMucatin EF, iowa_C1ty, Iowa. +� a,,C+ir,a■aoi Caneellallom Should any of the above described policies be cancelled before the expiration date thereof, the issuing com- pany will endeavor to mail —i.6— days written notice to the below named certificate holder, but failure to mail such notice shall impose no obligation or liability of any kind upon the company. or its representatives NAME [m ADDRESS Or CERT RICAT E) IOL DED 1-11U-VUi 83/ds City of Iowa City DATE Is II IN Old LET IVT Te _ Civic Center 410 Washington Street -East Iowa City, Iowa 52240 AunNRIr[u Rtrn[s[N[Anv[ C zs u•ra) �:. v�,3 0 G 7_6r Area r!FO• Gdcirrt /boq,� n% FitY�o•Laou S•.vo• •now Y..wiiwi. I PoYC ✓� AYar4oM J'6cr�rT ADDENDUM TO SIGN APPLICATION AND PERMIT The undersigned in support of the foregoing Sign Application and Permit further state as follows: 1. Name and address of Applicant is GPAIUNGE, IIx., Box 5592, Coralville, Iowa 52241. 2. Attached is a detailed description of the Free Standing Sign which has been located at the mTlUclCY FRIED CHICKEN business located at 2310 Muscatine Avenue since approximately August of 1969. A portion of the description out- lined in red has been removed to lessen the encroachment of the total sign over the public right-of-way. Except for that portion of the description and any reference thereto in the written portion of the description, the existing sign frame is exactly the same as outlined in the description. 3. Attached is a scaled plot showing the location of the existing sign at 2310 Muscatine Avenue, Iowa City, Iowa. 4. Attached are three (3) photographs of the sign. Two of the photographs show the east and west face of the Free Standing Sign. The third photograph shows the location of the sign in relation to the public sidewalk. 5. The Free standing Sign is utilized to advertise and identify the KENTUCKY FRIED CHICKEN business located at 2310 Muscatine Avenue, Iowa City, Iowa. The owner of the KENIUM FRIED CHICKEN franchise at 2310 Muscatine Avenue, Iowa City, Iowa, is GRAMENGE, INC. with the mailing address of Box 5592, Coralville, Iowa 52241. 6. The owner of the property abutting the public -way upon or over which the sign is located is John Grassi and Gertrude J. Grassi, whose address is Box 5592, Coralville, Iowa 52241. 7. Upon approval of this Sign Application and Permit, the Applicant, John Grassi, as President of GRAMENGE, INC., hereby states that GRAMENGE, INC. would indemnify, defend and hold harmless the City of Iowa City from and against all claims for damages which in any way relate to or arise from the use or location of the Free Standing KiN1= FRIED CHICKEN Sign to which this Application relates. S. Attached to this Application and permit is a Certificate of insurance from Wausau Underwriters Insurance Company showing the City of Iowa City, Iowa, as an additionally named insured in respect to the Free Standing Sign to which this Application relates. GRAMF=, INC. JOHN BASSI hn crass - Presr ent d4C4 APPLICANT & OWNER OF SIGN GERTRUDB J. U =11 OWNERS OF ABUTTING LAND 0� 3F4 tteci,�a RESOLUTION NO. 84-323 RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN AGREEMENT WITH THE ELDERLY SERVICES AGENCY TO DEVELOP AND ADMINISTER A SHARED HOUSING PROGRAM FOR THE ELDERLY AND HANDICAPPED PERSONS OF JOHNSON COUNTY. WHEREAS, the City of Iowa City is the recipient of funds granted by the U.S. Department of Housing and Urban Development (HUD) under Title I of the Housing and Community Development Act of 1974, as amended (Public Law 93-383); and WHEREAS, the City Council of Iowa City deems it in the public interest to provide assistance to the elderly and handicapped people in Johnson County who are in need of programs which aid them in their efforts to remain independent; and WHEREAS, the City of Iowa City wishes to utilize such funds to contract with the Elderly Services Agency, Inc, to develop and implement a Shared Housing Program for the elderly and handicapped persons of Johnson County. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF I014A CITY, IOWA that the Mayor be authorized to sign and the City Clerk to attest an agreement with the Elderly Services Agency to develop and administer a Shared Housing Program. It was moved by Strait and seconded by Zuber the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: AMBRISCO BAKER DICKSON ERDAHL MCDONALD STRAIT ZUBER Passed and approved this 18th.day f December QQ, 1984. �AId �J� AYOR ATTEST: P.aeelved A Approved By The Legal Doparlmcnt i z 8 co? 387 �5 AGREEMENT BETWEEN THE CITY OF IOWA CITY AND THE ELDERLY SERVICES AGENCY FOR THE USE OF 1984 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS FOR THE SHARED HOUSING PROGRAM This agreement entered into on this day of 1984, by and between the City of Iowa City, municipal corporation (herein referred to as the "City"), and the Elderly Services Agency, an Iowa not-for- profit corporation (herein referred to as"ESA"). Whereas, the City is the recipient of Community Development Block Grant (herein referred to as CDBG) funds, granted by the United States Department of Housing and Urban Development (herein referred to as "HUD"), under Title I of the Housing and Community Development Act of 1974, as amended (Public Law 93-383); and Whereas, the City wishes to provide the elderly and handicapped residents of Johnson County with living arrangements that will enhance their ability to remain independent and stay in their homes. Now, therefore, the parties hereto agree to the following in performance of this agreement. I. Purpose and Scope of Services: A. The ESA agrees to assist in providing the elderly and handicapped residents of Johnson County with the necessary environment and support that will allow them to remain in their homes. B. The ESA agrees to develop and implement a Shared Housing Program that will assist elderly and handicapped home owners in matching and selecting compatible and supportive housemates. The program shall be conducted in a manner substantially consistent with the proposal submitted by ESA, dated November 18, 1984, attached hereto and incorporated herein as Exhibit A. Any substantial modification or deviation from said proposal must have City review and approval. The ESA may further utilize the Shared Housing Program manual provided by the City as a guide to conducting its program. C. The ESA agrees to hire a Coordinator who is responsible for develop- ing and administering the Shared Housing Program. II. Time of Performance: This agreement shall commence upon execution by the parties and shall terminate on June 30, 1985. The City hereby grants ESA an option to renew this agreement on all terms and conditions set out herein for an additional period of one year, commencing July 1, 1985, providing only that ESA shall exercise this option in writing to the City at least 30 days prior to June 30, 1985. a 3F7 N III. Funding: A. The City shall pay an amount not to exceed $10,000 to ESA to develop and implement a Shared Housing Program for the elderly and handi- capped residents of Johnson County. Funding shall be used to hire a j Shared Housing Coordinator and cover approved direct costs to develop and administer the program. B. Provided the twelve-month renewal beginning July 1, 1985, is exercised, the City shall pay an additional amount to ESA not to exceed $20,000 for costs of the Coordinator's salary, publications, advertisements and other related administrative expenses. In the event that ESA is unable to meet the objectives set forth in the Shared Housing Program, or if the program is terminated, all unobligated funds under this agreement shall be returned to the City. IV. General Administration: A. The City will advance an initial payment of $1,800 on January 1, 1985 to ESA. Subsequent payments shall be made on the 1st day of the month upon receipt of the required monthly reports detailing the month's expenditures. The financial reports will be due the 20th day of the previous month. 1. The Shared Housing Coordinator shall be responsible for the administration of the program, including the preparation of a program budget for the City's approval. All expenditures under the program shall conform to OMB Circular A-122, Cost Principles for Non-profit Organizations (copy to be provided by the City). 2. ESA shall submit quarterly reports to the Department of Planning and Program Development, CDBG Administration, on the 15th day of April, July, October, and January each year until all CDBG funds disbursed under this agreement have been expended. Such reports shall document the progress of the project set forth herein and contain other such information as reasonably required by the City. 3. Not later than July 31, 1985 for 1984 Program.Year and July 31, 1986 for 1985 Program Year, ESA will provide the City with a certified statement of the expenditure of funds disbursed under this agreement for each respective program year. B. Other Reports and Audits and Inspections: 1. ESA shall furnish the City or HUD with such statements, records, data, and information as the City or HUD may reasonably request pertaining to this agreement within the time requested. 2. At any time during normal business hours, there shall be made available to the City, HUD and/or the Controller General of the United States, or the duly authorized representatives, all of ESA's records, with respect to this agreement in order to permit a .11 3 examination of any audits, invoices, materials, payrolls, personnel records, conditions of employment, and other data relating to all matters covered by this agreement. 3. ESA shall retain financial records, supporting documents, statistical records, and all other records pertaining to expenditures under this agreement for a period of three years from the termination of this agreement. V. Terms and Conditions: This agreement shall be subject to the following terms and conditions, to wit: A. Equal Employment Opportunity ESA shall not permit any of the following practices: Discharge from employment, refuse to hire, or discriminate against any individuals in terms, conditions, or privileges of employment because of their race, creed, color, national origin, religion, age, sex, marital status, sexual orientation or disability. B. Non -Discrimination in Services ESA shall not deny to any person its services on the basis of race, creed, color, sex, national origin, religion, age, marital -status, sexual orientation or disability. C. Termination This agreement may be terminated upon a thirty day written notice by either party. 0. Interest of ESA ESA covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in a manner or degree with the performance of the services under this agreement. ESA further covenants that in the performance of this agreement no person having any such interest shall be employed by ESA. E. Interest of Certain Other Officials No member of the governing body of the City, no officer, employee, official, or agent of the City, or other local public official who exercises any functions or responsibilities in connection with the review, approval, or carrying out of the project to which this agreement pertains, shall have any private interest, direct or indirect in this agreement. F. Assignability ESA shall not assign or transfer any interest in this agreement, whether by assignment or novation, without the prior written approval of the City. A 387 4 G. Hold Harmless Provisions ESA shall indemnify and hold harmless the City, it officers, employ- ees, and agents from all liability, loss, cost, damage, torts, wrong doings or criminal actions caused by person, employed by or under the supervision of the Shared Housing Program, and expenses (including reasonable attorney fees and court costs) resulting from or incurred by reason of any action based upon the performance of this agree- ment. In witness whereof the parties hereto have executed this agreement as of the date above -stated. CITY OF IOWA CITY i hn McDonald, Mayor Attest: 41. City Clerk (toolved & Approve! Ey The Legal ova"Wnt IIto/At I ELDERLY SERV ES AGENCY BY: e13 F7 r EXHIBIT A ELDERLY SERVICES AGENCY of Johnson Cou 28 South Linn Street * Iowa City, Iowa 52240 • 356-5215 November 18, 1984 lltQk-.k V ru Mfr. Doug Boothroy wv 19 1984 Director of Housing & Inspection Services 410 East Washington Street MUSING& INSPECTION SERVICES Iowa City, Iowa 52240 Dear Doug: Attached you will find the application from Elderly Services for the Shared Housing Program for elderly and handicapped residents in Johnson County. We would like to commend your staff and the people involved in making up the manual you distributed. It is a beautiful piece of work. The Board of ESA asked me to write detailing a couple of matters of concern about the envisioned program. The first has to do with the implementation of the program. Because we believe that we should be very careful at the onset, the Board agreed that it saw the development of the project as taking place in three stages, should it be awarded to ESA. The first, to be put into effect by September of 1985 would be the "share my home" (inter- generational homesharing) concept. The "peer sharing" (elderly with elderly) would begin the next year, and the "shared living" (elderly with handicapped) the year after that. The Board suggested that we work with Independent Living for the "shared living" phase, using them as consultants. I have spoken to Jess Bromsen, the Director of that program, and he has agreed to help. The second has to do with the homes of elderly people and meeting the various housing regulations. The proposal makes it clear that this should be done. Our concerns are that because 50% of the elderly across the nation live in structures built in 1939 or earlier, much of this housing will be in disrepair. The 1976 report of the U.S. Senate Special Committee on Aging concluded that at least 304, of the elderly live in substandard, deteriorating or dilapidated housing. Because we suspect that shared housing will appeal especially to the low-income elderly, that percentage may be even higher in our appli- cant population. We know that the houses will have to be inspected and wonder where the funds for that inspection will come from. We also worry that the cost of repairs to the house may be so high that it would not be in the financial best interests of the elderly person to proceed with the idea even though his/her health and well-being might benefit from it. It occurs to me that the CDBG funds awarded to ESA for repairs would be ideal to use for this purpose. But the front pages tell us that David Stockman plans to cut those funds to zero for the next two fiscal years. Is there some way that we can avoid these kinds of expenses? I know that you cannot work a miracle and make the regulations go away. We bring these problems to your attention only because we feel that they may affect the success of the program. OW 7 Page Two November 18, 1984 ESA Housing Application The Board also asked me to tell you that we plan to use the resource of the City of Iowa City Police Department to check the local records of applicants to the program. We feel this to be in the best interests of the elderly, and that the requirement to sign a release for that kind of record search may be effective in and of itself in screening out undesirable applicants. If you have any questions about any part of the application, please let me know. Sincerely, Jeanne Snow Executive Director js M CR 3V I-) APPLICATION FOR SHARED HOUSING PROJECT I. AGENCY INFORMATION Elderly Services Agency Authorization: 28 South Linn 356-5215 i Jeanne Snow Stan Good, President Executive Director ESA Board of Directors Board Approval of Application: November 8, 1984 List of Current Board Members: Stan Good, President Don Benda, Vice President Corinne Schoer, Secretary Roberta Patrick Marian van Fossen Dr. Loraine Frost Mary Rock Gary Haymond Doris Hughes Betty Erickson Whitey Piro z II. PROJECT EXPECTATIONS AND PLAN IMPLEMENTATION What ESA does now: The primary goal of ESA is to keep elderly people from being placed in institutions inappropriately by helping them remain in their own homes as long as possible. We do this through three programs, which are described below. A. The Chore and Respite Care program helps older people by taking over maintenance work in the house and yard and by providing caretakers when they become partially dependent on others for the activities of daily living. Chore and respite care workers sit with people who cannot stay alone, mow lawns, wash windows and put up storms, shovel walks, do heavy cleaning and help with plumbing, painting and the like. We have funds allocated for making repairs to roofs, bannisters, railings, broken steps, rotten flooring, and all the other necessaries associated with making a safe, comfortable home as opposed to one that keeps the elderly person in a state of i risk. We have placed young people in the homes of ten to twelve elderly people who requested live-in arrangements over the last two years. These caretakers were recruited from 1 the ranks of our chore and respite care workers, known to be reliable and effective in dealing with the elderly. ESA does no hiring. We act as brokers between the elderly person and the worker, setting the price for the service (between R2 and C5 an hour), working up the contract, screening the workers and checking the work done. Our chore coordinator is well-known in th elderly community. fie performs many'services above and beyond those in his job description and is highly regarded by our clients for his judgment. The demand for chow, and respite care services over the last three years reflects that regard. We have jumped from 3,000 hours of service our second year to 7,000 our third year and 17,500 the year ending June 30, 1984. B. The Outreach and Advocacy Program reaches out to find the elderly person in need of services and acts on his/her behalf whenever necessary. We call all clients using our chore and 073 el 3 respite care services regularly to keep,them informed of resources and to try to anticipate problems associated with aging. We recruit volunteers to make home visits each week to the homebound and lonely and act as an intermediary between the citizen and the bureaucracy when asked to do so. We distribute government surplus food and fresh vegetables (in the summer) don- ated by community members. We have a new program which helps fragile elderly get to the grocery store each week. We run a training program for volunteers from the UI and the community using the staff from other human service agencies and the hospitals in Iowa City. We also maintain the Carrier Alert and Vial of Life programs. (Carrier Alert has the postman looking out for at -risk elderly and the Vial of Life puts information i on their medications in a place where rescue workers know to look for it.) C. The Information and Referral Program serves as a central dissemination point for information about available services in Johnson County, to answer questions elderly people have and to refer clients to the proper agencies so that their needs can be met. We put out a services guide (included) which lists a variety of agencies, support groups and organizations critical to the dependent elderly and their families. We conduct an ongoing publicity campaign, advertising services through public speaking and announcements through the various media. We maintain an up-to-date comprehensive file of information on issues of relevance. We are most often asked about housing, taxes, Medicare/Medicaid, DlueCross/Blue Shield and for help with heating and medical bills as well as the routine questions having to do with our regular work. How is the proposed housing program consistent with ESA goals? Shared housing is a natural outgrowth of the chore, respite care and outreach programs. As we see it, the purpose of the new program is to provide elderly and handicapped persons with the housing alternatives, support services, social networks and safe environments which allow them to retain their independence and thus avoid inappro- priate institutionalization. These concerns parallel those for the a 3F7 4 elderly contained in the overiding goal of ESA (to keep elderly people, in their homes as long as possible and to avoid the nursing home placement that is inappropriate and unnecessary if support services within the community setvices network are put in place). Providing housing alternatives and less expensive housing is part and parcel of that goal. The chief concern of most elderly people our agency sees is getting by on the money they have in the face of inflation and rising rents and prices in a University town. The proposed program helps the pocketbooks of the elderly/handicapped by providing financial assistance to the homesharer. It provides an opportunity for day-to-day help which does not cost as much as purchased services from an agency. It offers a degree of companionship to ward off loneliness and isolation (which can hasten institutionalization as much as anything) and at the same time the freedom of a rela- tionship not based on familial or marital ties. The process of applying for the program includes a screening for use of community resources and referrals where appropriate as well as a follow-up to see that the referrals are effective. The structure of the chore and respite care program, which coordinates services for some 450 people over'60 in Johnson County could be integrated into the housing program as a support service for the elderly person and the homesharer. Any problems in home mainten- ance or with sudden illness or decline could be dealt with by added hands from our program. The training sessions for respite care workers at ESA could be integrated into the training sessions for volunteers and homesharers in the new program. Our outreach and advocacy program goals stress building relationships of trust with the elderly and providing personal attention to specific problems they may have. The telephone outreach program and home visiting program have objectives the fruits of which could be easily incor- porated into the needs of the housing program. They could buttress the assistance given by the tenant and provide additional company and social contact to provide some respite for the tenant when necessary. The instruments we have designed for our assessments (see attached for copies of relevant instruments and a copy of our goals and objectives), the procedures we have established for maintaining a,31-7 5 up-to-date records on the needs of our clients and the training programs we have in place for our volunteers could all be integrated into the needs of the new housing program. Our outreach objectives include getting food into the homes of the low-income elderly (likely candidates for homesharing). We do this through the govern- ment surplus distribution program and our "share the harvest" program in the summers. That food is available for homesharing program participants. . Our public service objectives include speaking at local Lions, Kiwanis, Optimists, Pilot Club, church groups and other social organizations to inform people about available services. The word could be spread in the same manner at the same time about the housing program. Our objectives include working on the Case Management and Assessment team in Johnson County. This group is made up of repre- sentatives of direct -service organizations (e.g. CAHHSA, Homemaker Home Health, Hospice, Home -Delivered '.teals, the Adult Day Program, etc.) who deal with the homebound elderly. when we have an elderly person who needs the services of three or more agencies, we meet to expedite service delivery. If the elderly homesharer needed such attention, the ChiAT team could be easily called together by HSA. Our information and referral program serves to answer whatever questions arise and to refer clients to proper agencies where their needs can be met. All the files and information available through the program would be "on tap" for the housing coordinator, the homesharer and the tenant. Our referral system and information -sharing mechanisms (articles in the Senior Center Post, advertising on television, radio and in the local'newspapers, etc.) would also be available and immediately at hand. The homesharing program already in existence at HSA grew out of the needs of the chore, respite care and outreach clients who used the agency over time. Our agency seems to be an especially appro- priate place for such a program. x,300.7 6 How ESA would phase in the program: During the first year of the program, the Share -my -home (intergenerational) project would be implemented. We would aim at September 1, 1985 as the date of the first placement. The second year would see the Peer Sharing program put into place. The third year would bring the Shared Living Project. Because ESA does not serve handicapped people under 60, it was thought best to phase that part of the program in after the other segments are safely in place and working well. Independent Living, an agency for the handicapped, has agreed to work with us on the program design when we reach that point. The material dealt with in this applications focuses on the first year only. A brief overview of how we see the Peer Sharing program is included in the appendix. The Shared Living project would be modeled on the first two segments of the program, with specific information on the handicapped to be built in at a later date. Housing the Program: The program would be housed on the second floor of the Senior Center. An informal agreement has been reached between the director of ESA and Bette Meisel. No rent and utilities would be charged to CDBG funds. A phone would have to be hooked up, although the jack is already there. A desk and chair are provided by the Senior Center. A filing cabinet, table and two chairs for volunteers and appli- cants would be sought through donations, in University surplus and/ or local agency, City and County surplus. The place of the program in the structure of ESA:• An organizational chart of ESA with the addition,of the proposed program is attached. The housing program would be a discrete entity within the organization. The housing coordinator would meet with the ESA staff regularly to make sure that services provided by other parts of ESA were being used in homesharing arrangements when it was appropriate. On the other hand, because the offices would be on the second floor of the Center and not in the ground floor office of ESA, the programs would be separated in day-to-day operation. Who hires the Housing Coordinator and to whom does he/she repOrt7 The housing coordinator would be hired by and report to the director. The volunteers attached to the program would report to the a 3-7 m ORGANIZATIONAL CHART Board of Directors I Fc R/Outreach Coorrl':-- llousin�.'-Chore �oora• cheese volunteers housing volunteers chore workers student home visitors and volunteers telephone outreach vol. 1 H housing coordinator on a daily basis, and have their work evaluated by him or her. They would ultimately be responsible toad evaluated by (especially if grades for classes are involved) the director, as are all volunteers at the agency. How would volunteer help be handled in the first year? During the first six months of the program, in all probability volunteers would come from experienced workers now donating their time at ESA. It is possible that a student from the practice II (social work methods and skills) course taught in the spring semester might be available as well. After the initial period, application would be made for a graduate student to do his/her practicum with the program (an eight-month, full-time stint). A volunteer could also be recruited through VISTA. The School of Social Work is an authorized VISTA provider through which application could be made. The volunteer would be completely responsible to the director of ESA were we to do that. ESA uses a substantial number of volunteers from the UI and the community at large in all phases of its programs and there should be no problem about placing competent people with the housing program, based on our past experience. Staff coordination within ESA during the 1st 6 months: The director and the housing coordinator would work together to set up job descriptions for the volunteers; the coordinator would provide daily supervision. During the first few months of the program, the director and the coordinator would meet quite frequently on an as -needed basis, and the coordinator would work closely with agency staff until he/she is familiar with the organization. After 'that initial period, the director and coordinator would meet on a weekly basis to maintain effective communication. The director would be part of the decision-making process in the final stages of a home -sharing arrangement for at least the first year of the program with the right to make the ultimate decision about that placement (a condition imposed by the Board of Directors). Duties of the Housing Coordinator: 1. Setting up goals, objectives and tasks, using the Shared Housing manual as a model, and establishing a time frame. 2. Setting up regular operating procedures and evaluation a mechanisms for office staff. 3. Providing information about the program to the public, both by answering calls and by speaking publically, placing notices in the media, etc. 4. Notifying Aging Studies classes at the UI of the existence of the program and encouraging applicants, volunteers and general assistance. 5. Training and supervising volunteers and practicum students for intake positions, coordinating their knowledge of the housing program with knowledge of the other programs within the agency and of resources in the community available to the elderly. 6. Adapting and expanding the Activities of Daily Living Section of the Johnson County Community Case Management Self -Assessment Questionnaire (see attached) to elicit information from the elderly/handicapped necessary for adequate evaluation of functional capacity. 7. Visiting and assessing elderly applicants to the program, screening and making appropriate referrals to other agencies. 8. Helping eligible applicants fill out the "Homeowner Application Form (modeled on the one in the Shared Housing Manual) and explaining carefully the procedures involved in the process (physical examination, contractual arrangements, etc.) 9. providing preplacement counseling for prospective tenants, including literature from the ESA volunteer orientation program on elderly people and communication skills. 10. In the initial interview between homesharer and prospective tenant, encouraging honest communication about personal foibles, likes, dislikes, attitudes and habits, covering all the items in the application form included in the Manual. 11. Assisting in the execution of leases and contractual arrangements between the elderly person and the tenant. 12. Providing periodic assistance to tenants placed in the homesharing program when problems arise and an ongoing monitoring of their experiences through the narratives they will be asked to provide. 13. Calling the homesharer regularly to be of whatever assistance necessary. 14. Preparing monthly, quarterly and annual reports and recom- mendations to the director of ESA, the Board of Directors, the City Council and other funding agencies as requested. a 3 F7 to 15. Developing training information relevant to all volunteers at ESA about the elderly and housing in Johnson County and across the nation. 16. Assisting with the supervision of volunteers in their evaluations for UI faculty each semester. Attending orientation sessions for student practicum supervisors as appropriate. Following the Shared Rousing Manual: The applicant will be expected to have a B.A. in Planning, Administration, Social {York or a related field. An equi- valent combination of education and experience from which com- parable knowledge and abilities could be acquired will be accepted. Experience in administering a housing program id desired. Some knowledge of training and supervising volunteers is useful as is a knowledge'of elderly programs and agencies in Johnson County. A Master's degree in Administration, Planning, Social Work or a related field may substitute for part of that experience. Five years of responsible experience in human services planning and housing program administration from which comparable knowledge and abilities can be acquired may be substituted for the above requirements. Knowledge and skills desirable: Federal, state, municipal regulations related to rental and rooming houses. Interviewing, counseling and explaining programs to applicants. Clear and effective written and oral expression. Strong organizational and management skills. Preparing reports and maintaining records. Sound decision-making and problem -solving techniques as well as the ability to get along with people. aW 11 TIME LINE FOR THE FIRST SIX MONTHS OF THE PROGRAM Get the office ready and advertise the position of coordinator Have the phone hooked up. Find supplementary furniture. JANIIARI Advertise inCedar Ranids Gazette, Dailv Iowan, Iowa City Press Citizen and list with Job Service of Iowa. Interview and hire Housing Coordinator FEBRUAI Orient to housing Program manual, Elderly Services Agency, social service agencies in Johnson County, resources at the III, City Department of Housing, etc. Meet with citizens grouAs interested in Shared (lousing to receive their ideas and to explain the concept and procedures as set up in the Manual. Begin setting up goals, objectives and specific tasks on a time line for the housing program. Deve guidelo7 instruments relevant to the program (using Manual as a I MARCH Activities of Daily Living Assessment Homeowner/tenant intake forms Application forms, homeowner/tenant Health information/letter to M.D. Case follow-up cards Case files on homeowner clients/tenants Follow-up forms Releases for Police check/hold harmless agreement Leases/Contracts Evaluation instruments/demographic data Program outcome summary sheets Monthly/quarterly/annual report forms Design training section on housing to incorporate into ESA volunteer training program. Speak to Aging Studies'elasses at UI, community organizations, on APRIL radio shows, "Senior Center of the Air" seminar for cable tele- vision, to newspapers advertising the program and asking for volunteers for summer and fall from practicum instructors at 0I. Enlist help of volunteers already with ESA (i.e. Donna O'Brien & Ethel Madison) to help in the Housing office, with the design of the housing section of the training program, and to provide general support until permanent staff can be recruited. Interview 10-12 elderly people on file at ESA for Shared HousingI MAY program. Contact Clearing House at UI to see if they have names of students interested in placement for fall. SET TARGET DATE FOR FIRST PLACEMENT AS SEPTEMBER 1st. a 3 e� 12 Speak to elderly social groups in churches, community, to advertise the program and appeal for applications, requests for information, general support in elderly community for goals of project. Enlist help of UI faculty in search for practicum student for fall/spring terms of 1985-86 as support staff for project. Explore possibility of VISTA application with School of Social Work. Advertise for prospective tenants through Financial Aids at UI Meet with Chore Coordinator, I & R Coordinator, Director and JUNE volunteers to review initial interviews with elderly applicants and their status, if any, in other ESA programs. See if other services are necessary, and if so, list what they should be and arrange for Housing Coordinator and I & R Coordinator to work together to see that they are properly executed. Screen out unsuitable applicans, referring where appropriate. Have contact with City Housit ng Inspection team for inspection dates for applicants homes. See that homes are assigned workers from Chore Services, if possible, to make necessary modifications, repairs. Aim at August 1 as a deadline for those modifications. Obtain releases for medical information. Send letters to physicians. See that appointments are set up for physical examinations. Upon receipt of relevant materials, meet with director to deter- JULY mine final list of eligibre homesharer applicants. Send letters to interested prospective tenants, including appli- cation forms (Manual), releases for background check, request for references, etc. Process tenant application forms, check backgrounds, call references. Finalize prospective tenant list. Begin matching process, using data from Service Exchange Infor- mation and Personal Needs and Expectations sections as initial criteria (from the application forms) Pick one or two most felicitous matches. Arrange for meeting AUGUST with homesharer, prospective tenant, and housing coordinator to explore further mutual compatibility, expectations, using appli- cations as a starting point for discussion. Give both copies of model leases from Home Sharing manual. Bring attention to key sections on liability, sharing, not sharing, etc. Discuss possible time limit for lease and for a trial period. Review expectations for service, if any. Have applicants sign waiver releasing ESA/City of Iowa City from liability. Allow time for tenant and homesharer to think over agreement. A 34F7 13 Set up appointment to finalize agreement on trial period, review contracts, review goals and expectations. Stress homesharer/tenant responsibility in final decision. Note availability of Housing Coordinator for review of contract for renewal when requested. After trial period, sign leases or terminate arrangement (finding out what went wrong) and begin again. FALL Meet with staff of ESA, City housing Department, interested participants to review whole process, looking for trouble spots, better procedures, generally critically examining whole program. Make adjustments. Begin general processing of applicants/homesharers/tenants Take on practicum student/volunteer staff. Initiate training. Volunteer training: ESA has a training program for volunteers which would be adapted for the new housing program. As it is now designed, the program asks a prospective volunteer to fill out the information form (see appendix), and to come in for an interview to explore the volunteer's interests and goals. The interviewer and the potential volunteer evaluate together the appropriateness of working with ESA as a way of pursuing their respective goals. If an agreement is reached, a time frame is set up delineating the volunteer's hours and activities. Then the volunteer is ready to begin orientation. This process involves using and understanding the manual put out by the agency, which includes a description of the programs at ESA and other service agencies for the elderly, the history of ESA, its structure, goals and objectives, and a number of readings dealing with: 1. What the agency expects of the volunteer 2. What the volunteer can expect of the agency 3. Developing the helping skills necessary a. recognizing and coping with loneliness and isolation in the elderly b. fostering independence and improving daily living and social skills A 30 14 c. providing companionship, reassurance and breathing space and privacy d. observing and assessing the home with an eye toward safety and comfort e. pointers for listening, questioning, interpretation, being helpful, things that hinder communication, reciprocal trust, distrust, mutual growth, evaluating, openness, shared problem solving, modeling, autonomy, etc. The votun.teen meets with .the d.inecto.t to make 6un.e that .the hetp.ing 6kiUs have been understood and that .there aue no questions. &lost o6 .the vofunteea.6 used by ESA come (,nom .the School o(, Sociat Woh.k where the-irt eZa66e6 aeinjonce the use o(, .these shiZes. 4. Community Resources available to the elderly: a. The Johnson County Services Index b. The GSA Index (attached) i All the volunteers see a film made by UI Hospitals and Clinics for the Gerontology Clinic. It is narrated by Geri Hall, R.N., a consultant to our volunteer training program and a member of the UI Hospitals and Clinics Department of Neurology. It is called "The First Home Visit" and shows the helper how to act, what to look for and how to assess the environment during the initial visit. Patterns of interaction and effective communication are covered as are common safety hazards and methods of assessment. We also use other agencies for training volunteers. CAHHSA puts on workshops on how to care for people in their homes. Their R.N.'s teach our volunteers how to lift people safely when they have fallen. The Community Mental Health Center sends staff to work with volunteers for two intensive sessions of problem solving during each school semester. They are especially helpful in teaching volunteers how to cope with dependency in the elderly person as well as depression, tendencies toward paranoia, manipulativeness and the many other facets of intimacy with other people which can be difficult for everyone. We use the Adult Day Program at the Senior Center as a resource. Volunteers attend the program, practice their helping skills and learn how to interact with people who have various debilities (e.g. hearing and memory loss, physical handicaps, bad A 3Y7 15 eyesight, etc.) Volunteers are scheduled to give their time for a two-week period at the beginning of their training to reinforce what they are learning. We also use the resources of the School of Social {York. The students in the Aging Studies program volunteer every semester as do students in the Introduction to Social Work and Practice I & II courses. The faculty of the school work closely with us to supervise training. Professor Woodrow Morris from the UI College of Medicine is on-call as an adviser. We call in professionals for problem -solving sessions addressed to specific issues as we need to. Monitoring the relationships with clients: ESA has an established set of procedures for monitoring the relationships volunteers have with clients when they make regular in -the -home visits. These psoeeduaea would be mod.i .Led 6 bon the houa.ing pnognam. But .the basic data kept on each ctLent tuoutd be .the same. The housing psognam woutd keep .the .intake casda Son each etient as seconds bon the o66.Zce and copies as in6oamat.ion bon the client 6xte. The homectuncs and .tenant appticat.ions, heatth evatuatLon, hold-hanmteaa agnecment and copy o6 the Cease woutd be kept .in each 6.ite, as woutd the nannat.ive 6ited by the tenant and a nannat.ive o6 the monthly Batt on visit made by .the coondinaton to the homeahasen. A file is maintained for each client. When the client contacts the agency or is referred to us an assessment during an in-home visit is made by the director or the practicum student supervising the outreach program. That assessment forms the basis of the file. It covers six areas: economic resources, social resources, mental health status, physical health status, activities of daily living and community service assistance. In addition, a service -intake form is prepared, summarizing what is needed and the particulars of each client's case. These two documents serve as the basis of the case plan made up by the volunteer and the staff person. After an under- standing of what is in them is attained by the volunteer, home visits a 3007 16 are begun. A narrative of each of those visits as well as the date and number of hours spent visiting is turned in at the end of each month. Any problems are discussed at that time. The staff calls the elderly person to see how things are going and to make sure the volunteer's view of the situation generally reflects the percep- tions of the elderly person. In both the housing and the outreach program, the success of the volunteer depends on the amount of trust he or she can engender in the client. The competence and good will on which that trust is based are dependent upon the volunteer's commitment to the goals of the program. If the staff suspect that that commitment is not there, the relationship with the client is ended, and another volunteer is sent as a visitor. Public education: The goal of the outreach and advocacy program at ESA is to reach out to find people who need services. Public education on the homesharing program involves the same goal. At the present time, the director at ESA makes four or five speeches a month on elderly services available in Johnson County. It would be a simple matter to enlarge the presentation to include information on homesharing. Presentations to that topic alone could easily be added as appropriate. The Dottie Ray Show is a radio program well-known to people in Iowa City. Program time could be devoted to homesharing and Dottie Ray would be willing to make spot announcements about the project to bring it to the attention of elderly people. KCJJ is willing to devote program time to presentations on the elderly. An interview on the new project would be appropriate, easy to arrange, and could be broadcasted more than once. Spot announcements could be put on other local radio stations. The School of Social Work puts on a television show called the Senior Seminar of the Air. Ten shows are scheduled to be televised this winter and spring and one of them is to be on the shared housing program. We could use the inter -generational production team on the program. This team works out of the School. Cable television has a good track record for showing the same programs over and over again on the public education channels. 'Many older people at the Senior A 3P7 17 Center comment on those programs ("I saw you last night!"). We could put the program on housing in reruns just like "Barney Miller" and "Mash." A practicum student from the School of Social Work Master's program could speak at local churches, civic groups, social organ- izations as part of his/her internship. If we were able to bring other knowledgeable volunteers into the program, we could make getting the message to the public as a primary task. The Johnson County Farm Bureau Women's Auxiliary is working with ESA to get the message out about available services in Johnson County. Presentations on shared housing to that organization and material given to those women could get information about the project into the outlying areas. Recruiting prospective tenants: The first year of the program, we would concentrate on recruiting desirable UI students. Given that we have the Daily Iowan, the Office of Financial Aids and the classes there, we should be able to advertise easily. We can also put a video program using our students and the Senior Center of the Air staff on the student channel shown in the dormitories at UI. Program Evaluation: The director and the housing coordinator of the new program would put together the formal goals and objectives of the program. Any evaluation of the program would be done with those in mind. Underlying the whole program is a desire to see that elderly/hmndi- capped people have housing alternatives, the support services, social networks and safe environments which will allow them to retain their independence and to thus avoid inappropriate institutionalization. Therefore a positive evaluation would depend on seeing to it that the housing alternatives are indeed alternatives, that the services and networks are in place and that the environments are safe enough to keep them from being at risk. In order to demonstrate that these things have been done, objective and subjective measures of evaluation are designed to organize the data obtained from the study of the program. a V7. 18 A. Objective measures: 1. The "Pre -match" contact form would maintain records on: number of homeowners making application number of prospective tenants making application living conditions of both when applications is made (cost of rent/home ownership) social agencies used by elderly before application number of people elderly person sees regularly each week/month before application time it takes staff to process application type of contact made by staff and outcome, whether positive or negative, and if negative, why. 2. Number of clients referred to other agencies or for other kinds of service provided by ESA (i.e. chore/respite care, outreach/advocacy) in addition to as well as instead of placement in the shared housing program would be5pon the "client referral sheet" or a facsimile thereof (from the Manual) Number of homeowners and tenants matched, length of trial period and outcome 3. Number of people who could not afford the insurance (liability for example) or home repair costs of the program and who therefore were not matched. 4. Time lapse between application and placement 5. length of stay of tenant/turnover rate G. number of agency/homeowner/tenant contacts made after placement (as well as a narrative describing those contacts where appropriate) 7. Services provided by tenants to homeowners The homeowner population tdoutd be divided .into three ca.tegon.ies: At p.tacement, each homc.shanch woutd be labetted: hate and hearty, on stightey impaired, on moderately impai.¢ed based on the Activities og Daily Living Assessment and the PhysicaC Examination. The types o6 seavices provided would be monitored (,or each category and cotretated with the tength o6 .time success Rut placement (and avoidance o6 ins.titu.tionatization( is maintained (thto(Lgh the teams o6 mote than one tenant i6 necessary). It should be possibte to measure the impact o6 the provision o6 services, support nefiwotks and housing attcnnntives 6tom the tesutting data. a3F7 19 8. Reasons for termination of housing agreement: e.g. a. placement in a nursing home b. personal preference of homesharer and/or tenant C. tenant moved from Iowa City B. Subjective measures: The case narratives kept by the tenant on the one hand, and the coordinator on the other, will be used as subjective data for evaluating the program. They will be evaluated monthly by the coordinator. The data should provide a constant indicator of the tenant/home- sharer relationship as well as a monitor of the changes in health or social function of the older person if and when they occur. i If it becomes evident, for example, that the elderly person is bored and depressed because of lack of stimulation in his/her life, supplements to the shared housing program could be suggested. The Adult Day Program might be an option for the more infirm elderly person, whereas a volunteer effort or becoming involved in a program might be appropriate for the healthier person. No effort would be made to coerce people to do these things, but information would be provided if it appears appropriate. If the home situation becomes problematic because of some repairs that need to be made, the availability of the chore and repair program at ESA could be brought to the attention of the homeowner. In the later stages of the program, if it develops that the income of the homeowner declines (cuts in Social Security for example) and having one tenant is not enough of a financial boost, the possibility of peer -sharing could be explored to give another alternative to the present housing arrangement before selling the home becomes necessary. At intervals of every three to six months, depending on the case, the coordinator and the director would evaluate each case with an eye to being prepared for the future. If new needs have arisen, referrals will be made wherever possible. This overview would help avoid the crisis situations which too often lend to institutionalization a 34r7 zo because caretakers become overwhelmed. Both .the objective and subjective 1"ea6uaes o6 .the paogaam e66ect.ivenes4 would be monLtoaed against the oLigCnaZ goats 06 .the paogaam each month, each quaatea and each yeaa as the aepoats ane put togethea boa the 6und.ing agencies. C. Program Outcome measures: After the initial period of "setting up shop" for the project, the projected number of completed housesharing arrangements would be determined for a given period of time, as would the number of people the coordinator thought it realistic to contact. The same projections would be set up for counseling and community service referrals. At the end of the first year, the annual report would detail the reality of the program and whether the goals which we initially set up had indeed been reached. At that time, we would have the liberty of either deciding the proceed or to reexamine our options. Our assessments would be presented to the Board of Directors at ESA, the City of Iowa City Housing Department and our other funding agencies interested in the program and an analysis and deter- mination of the worth of the effort would evolve from that process. a 3F7 21 Budget January to June 30, 1985 Personnel monthly expense 6 -month toti Coordinator salary .91,00n '45,000 Payroll Taxes Social Security 71 426 Unemployment 2.1 144 Fringes Disability 5 30 f Medical Insurance 70 480 Total taxes & benefits $170 $1,020 Non -Personnel Costs I rent/utilities Telephone (includes $180 installation) 25 125 180 Zerox/6lultilith 10 60 Office Supplies 20 12n Transportation (bus pass) 14 84 TOTAL .91,239 $7,434 a3�� i 79 Budget, continued 1 July 1, 1985 - June 30, 1986 Personnel monthly expense Annual Coordinator Salary S10n0 0,12,000 Payroll Taxes Social Security 71 852 288 Unemployment 24 Fringes Disability o 70• 60 890 - Medical Insurance Non -Personnel rent/utilities - 25 300 Telephone 15 180 zerox/multilith 25 300 Office Supplies 15 180 Transportation TOTAL $1,250 $15,000 July 1, 1986 - June 30, 1987 i Personnel Coordinator Salary 01,000 R12,000 Payroll Taxes Social Security 71 24 852 288 Unemployment I Fringes i Disability 5 70 GO 890 Medical Insurance Non -Personnel rent/utilities �5 300 telephone 15 180 zerox/multilith 15 300 Office supplies 15 180 Transportation TOTAL $1,250' $15,000 a 3817 -.-1 M- .- ', UNITED WAY OF JOHNSON COUNTY DIRECTOR: Je,,,,,e �gnQ,,, AGENCY NAME: Elderly Services CITY OF IOWA CITY • JOHNSON COUNTY ADDRESS: 28 South TA nn HUIMN SERVILE—AGENCY BUDGET FORM PHONE: 356-5215 SCALYEAR 198 'CALENDAR YEAR 1985 COMPLETED BY: jeanne Rncw e year your agency uses) APPROVED BY BOARD: - authorized signature COVER PAGE on - ' date , Program Summary: (Please number programs to correspond to Income + Expense Detail, i.e., Program 1, 2, 3, etc.) 1. Information and Referral Program: answers questions, tells people in John. son County about available services and refers them to the agencies where they will find help. Agency maintains a comprehensive, up-to-date file on areas of information pertaining to the elderly, and publishes a services guide for the County. 2. Outreach and Advocacy Program reaches out to find the elderly nerson in net of services. lYe call all clients using the chore service over the last 3 years to keep them informed of resources and to try to anticipate problems We find young people to share homes, make home visits each week to the hom, bound and the lonely and act as the intermediary between the citizen and tl bureaucracy when asked to do so. We distribute government surplus food ant fresh vegetables donated by community members, as well as taking people to the grocery store. Volunteers staff the program. They are recruited from the UI, local churches, the community at large and our high schools. 3. Chore and Respite Care Program enables older people to remain at home as 1, as possible by helping maintain the house and yard and caring for them when they become partiallyCdL��D�dent on others for day-to-day needs. Local Funding Summary: AVFAnt PROPOSED 1985 FISCAL FY 84 FY 85 FY 86 Johnson County $ 0 $ 0 $ 1500,00 City of Coralville I $ 0 1 $ 0 I $ 500.00 I FY 86 SUPPLEMENTAL TOTAL OTHER COUNTY UNITED WAY Director's Salary Adjustment 1983 1/1/843/31/84 1 4/1/843/31/85 (4/1/83/31/86) ' $ 1000 United Way of Johnson County 10,000 1 $ 2 500 1 $ 10,000 $ 12 000 for director's FISCAL FY 84 FY 85 FY 86 Johnson County $ 0 $ 0 $ 1500,00 City of Coralville I $ 0 1 $ 0 I $ 500.00 I FY 86 SUPPLEMENTAL TOTAL OTHER COUNTY UNITED WAY Director's Salary Adjustment $ 5816 I $ 1198 ' $ 1000 ' $ 1134 I *$24,67 plus •;^.,4194 surpl.omental funds for director's salary 1 MECCA (Mid -Eastern Communities Council on Alcoho- lism): evaluation and assessment for substance abuse Problems; elderly outreach counseling program; 24 hour phone service, court program; men's residential services; education and prevention services and employee assistance program. 351-4357 Memory Loss Support Group: A support group designed to assist people in coping with the frustrations of forgetfulness. 337-%86 Mid -Eastern Iowa Community Mental Health Center: individual and group psychotherapy, marital counsel- ing, family therapy, chemotherapy, consultation and education, community support services program and day treatment. 338-7884 Senior Center: The Iowa City/Johnson County Senior Center is a community focal point where senior citizens can gather for services, activities and friendship in a comfortable and accessible setting. 356-5220 SEATS: Johnson County Special Elderly and Handicap- ped Transportation System provides inexpensive trans- i portation so that the elderly and handicapped are able to take care of their travel needs and participate'more fully and independently In the life of the community. 356-5210,356-5211 Social Security Administration: provides help with ben- efits: retirement, disability, survivors, medicare, aid for aged, aid for blind and for disabled and victims of black lung. 338-9461 Widowed Persons Support Group: provides support for men and women coping with loss. 356-5214 w V THIS IS A PARTIAL LISTING OF THE SERVICES AVAILABLE TO THE ELDERLY IN JOHNSON COUNTY ELDERLY SERVICES AGENCY 28 S. LINN ST. s 356-5215 Adult Day Program: serves older adults experiencing some loss of independence with the goal of postponing institutionalization as long as possible. A structured program is available Tuesday through Friday at the Senior Center. 356-5229 American Association of Retired Persons: provides help in making out tax returns, help in applying for rent rebate, a monthly newsletter, occasional tours, educa- tionalprograms at monthly chapter meetings, a Genera- tion Alliance Program, a Widowed Persons Service and information and referral services by office volunteers. 356-5219 Community and Home Health Service Agency/The Vis- iting Nurses Association: provides skilled health ser- vices in the home by a staff of nurses, therapists, and other health professionals and provides a range of indi= vidual and group health services at various community sites. 337-9686 Congregate/Home Delivered Meals: Noon meal served seven days a week at the Senior Center (28 South Linn) and Autumn Park. Anyone over 60 is eligible. $1.25 suggested donation. Home Delivered Meals available Monday - Friday for homebound elderly who cannot cook for themselves. 356-5212, 356-5213 Department of Human Services:Provides help with Title XIX program, In-home health care, counseling, adult protective services (abuse and exploitation), Placement services at County Care Facility and nursing homes, general assistance funding, medical assistance and food stamps. 351-0200 W V Elderly Services Agency: chore service (snow shovel- ing, lawn care, heavy house work, respite care for family members of homebound elderly, home repairs); friend- ly visitors/outreach service; advocates and acts as a ref- erral service and source of information; shared housing. 356-52151356-5216 Hawkeye Area Community Action Program: provides help with utility bills for low-income clients, telephone assistance through Silver Thread program, crisis inter- vention, information and referral and acts as administra- tor of the Federal commodity distribution program. 351-1214 Home Health Aide Service: Aides help keep people in their own homes by assisting with baths, shampoos, light housekeeping, shopping, errands, parenting skills, money management, etc. Each client has an individual plan of service. Fees, if any, are determined by income on a sliding fee scale. 351-7455 Housing Assistance Program: administers Federally sub- sidized housing programs for low-income individuals or families, especially elderly, handicapped or disabled. 356-5138 Legal Services Corporation: counseling on legal mat- ters of a civil nature (neither criminal nor traffic), public benefits, housing law and consumer law; help with social'services, welfare, medicare/medicaid, civil rights, for low-income elderly. 351-6570 Lifeline: provides an immediate link to medical aid in case of an emergency and the concommitant self- confidence and independence for the elderly in their own homes. 337-0659 2^ ELDERLY SERVICES AGENCY 1985-1986 Programs: Chore and Respite Care, Outreach and Advocacy Information and Referral I. CHORE AND RESPITE CARE Goal: to help the elderly remain in their own homes as long as possible Objective A: In 1985-86 to coordinate chore and respite care services for 500 people over 60 in Johnson County Tasks: 1. Seek subsidization from the Johnson County Health Department for low-income elderly clients for services which "include, but are not limited to, yard work such as mowing lawns, raking leaves, and shoveling walks; window and door maintenance such as hanging screen windows and doors, replacing window panes and washing windows; and minor repairs to walls, floors, stairs, railings and handles." Administrative Code of Iowa, House file 97.31 p. 12 2. Maintain daily, monthly, quarterly and annual records on services provided to senior citizens, who performed them, at what price, when, for how long, whether or not the work was satisfactory, whether the work was subsidized or not and if so at what rate, copies of the contract signed by the choreworker and the elderly person, and, if the work was done by volunteers, how much time they donated. 3. Call randomly selected clients monthly to evaluate services performed by choreworkers. 4. Administer formal evaluation instrument to 20 elderly people contracting with ESA for respite care to find out if services are satisfactory Evaluation of respite care workers' services will be made every six months. a 34F7 2R � Objective B: Provide 3,000 jobs for people who are looking for part-time work at reasonable rates working for people over 60 in Johnson County. Task 1. Advertise, interview, recruit, train and evaluate 100 choreworkers. 2. Arrange in-service training sessions with teaching staff from the Community Mental Iiealth Center, UI Hospitals and Clinics Gerontology Program, CAHHSA, Hospice, UI College of Nursing and public agencies in the surrounding area. One training session every two months for volunteers and respite care workers will be scheduled over the year. 3. Recruit a core of 10 - 15 trained workers to provide home repairs, plumbing and other skilled labor. Objective C: Recruit and orient 50 volunteers to perform seasonal chores for low-income agency clients Task 1. Contact local social, civic and religious organ- izations to recruit volunteers in the spring and fall. 2. Request three UI fraternities and one dormi- tory to provide one day of service each spring and fall. Objective D: Provide six elderly people the opportunity to share a home with a college student Task 1. Contact local churches to advertise the program to members of their congregation who are in need of help 2. Advertise shared -housing through the Financial Aids office at UI 3. Interview and screen applicants to the program _04 3i`% 11 nq I II. OUTREACH AND ADVOCACY Goal: To reach out to find the elderly who need services, establish relationships of trust and provide personal attention to specific problems as they arise Objective A: Establish a telephone outreach program which makes contact with 5 elderly clients bi-weekly, 100 each month and 250 every 3 months (these categories are mutually exclusive). Task 1: Call all clients using the chore program and evaluate their circumstances so that they can be placed in one of three categories: fragile, marginal and fully -independent. (Those on the fragile list will be called bi-weekly; those on the marginal list once a month; and those that are fully independent once every three months) 2. Keep a register of programs put on by local agencies for the elderly and relate that information to the telephone outreach clients 3. Maintain files on each client. Forms for the telephone outreach program are to be completed and placed in each file. These forms document the client's living situation, state of health, social support network, ' mobility in the community, use of agency services, .and potential needs. Narratives accompany these forms and detail idiosyncratic information. 4. Recruit 4 - 5 volunteers to make 5 telephone calls each day to elderly on the telephone outreach program 5. Evaluate the effectiveness of the program by making 10 - 15 home visits to telephone outreach clients to see if the,telephone calls are portraying the reality of their living situations. Objective B: Recruit, train and supervise 10 community and student volunteers to make 20 - 30 home visits each month to the homebound and/or lonely elderly. 1. Supervise and evaluate student and community volunteer performance by requiring written narratives of each home visit, assessments completed, and written and oral reports to the agency as requested. 2. Hold meetings with student advisers twice each semester to insure that mutually agreed upon goals and objectives are being met. -, 30 Provide six in-service training sessions a year, using other agency resources as well as our own, to provide instruction on such topics as: how to lift a client safely, how to handle depression, anxiety, paranoia and dependency in elderly clients, what to look for in a home to rid it of safety hazards, how to use an assessment instrument properly, healthy aging and what it should be built upon, the role of the helper, etc. Evaluate the performance of the volunteers in the visitation program by calling and visiting with the elderly person to find out how his or her perception of the volunteer's performance jibes with our own. These calls are made twice each month. 5. Evaluate the volunteer's perception of the visitation program by talking with him or her twice a month about the dynamics of the relationship and how he or she feels about it. 6. Publicize the need for volunteers through speaking appearances before groups interested in service work two to three times each month. Objective C: Coordinate the surplus commodities (cheese) program for the HACAP agency, distributing commodities each month to people over 60 with the cooperation of the Senior Center Task 1. Recruit an average of 24 volunteers each month to work for three hours delivering cheese at the Senior Center, the housing sites, and the homes of approximately 450 low-income elderly. Objective D: Create programs using volunteers to help elderly people obtain food Task 1. Coordinate a volunteer service providing rides to the grocery store for elderly living in Ecumenical Towers and Capitol House who relied on Whiteway for shopping. The goal for the first six months would be to provide two cars a week for transportation. The program could be expanded if the need for the service is there to include elderly out in town who cannot use SEATS for some reason. 2. Advertise through radio and television as well as the newspapers that ESA will pick up excess produce from gardeners in the community to be distributed to the elderly poor (and other needy citizens as the harvest permits). Work with the Senior Center's Garden Goodness Program, Home Delivered Heals, the Crisis Center, Hope and Voss Houses and the Soup Kitchen. A 31?7 aj 3. Distribute our services guide for Johnson County with information on rural congregate meal sites and home -delivered meals throughout Johnson County, using health and other service agency programs as vehicles for delivery. Work with Home Delivered Meals and the Heritage Agency on Aging to improve the flow of information on programs to the elderly throughout the County. 4. Contact local churches throughout the County to ask their help in identifying the fragile or older elderly. Set up a vehicle of regular communication from the Agency to the churches. 5. Work with the Johnson County Farm Bureau women's program to communicate with rural areas of the County. Objective E: Alert service organizations and other community groups to the resources for the elderly available in the County 1. Contact the local Lions, Kiwanis, Optimists, Pilot Club, church groups, etc. to ask for speaking time before their groups to explain what is available in Johnson County. Speak to three groups each month. Objective F: Refer clients in need of three or more service agencies to the Case Management and Assessment Team to coordinate care 1. Reactivate the CMAT organization by calling a meeting of interested agencies to discuss the future of case management and assessment in Johnson County. Bring in Heritage Agency on Aging to the meeting. Objective G: Provide opportunities for shared housing to elderly clients of the agency 1. Advertise at the Office of Financial Aids at UI for students interested in living with an older person in exchange for services and/or low rent. 2. Set up an orientation program for interested students to provide some knowledge of aging and the care of a partially dependent person. Use Geri Hall's training film "The First Home Visit" as a resource and integrate training programs as appropriate. Objective H: Maintain the Carrier Alert and Vial of Life Programs for the elderly in the County 1. Distribute vials to participating stores and agencies to replenish supplies as needed. 2. Maintain Carrier Alert files and supplies to enroll interested elderly as needed. 32 III. INFORMATION AND REFERRAL Goal: To serve as a central point for the dissemination of infor- mation about available services in Johnson County and to refer clients to the proper agencies where their needs can be met Objective A: Maintain a comprehensive, up-to-date information system available to anyone using ESA's office Task 1. Bring all current files up to date and conduct an ongoing survey of needs for information in previously unexplored areas. Put key information on red tag cards easily visible to volunteers using agency resources on a part-time basis. 2. Maintain supplies of the Johnson County Elderly Services Index, updating as appropriate 3. Increase by one the number of phone lines into the agency to allow more calls to come through 4. Coordinate all Information and Referral Services with Senior Center staff 5. Place articles about services and resources in the Senior Center Post on a regular basis as needed (aiming at an article every two months) 6. Advertising information and referral services through radio programs (such as the Dottie Ray show) and cable television Objective B: Act as a referral agent for resources available throughout the County and the State, if necessary Task 1. Initiate referrals for elderly people as necessary, following up on all referrals to j see that services have been delivered as needed � 2. Document information and referral activities on a daily, monthly, quarterly and annual basis 3. Integrate Johnson County I 4 R services with regional services through the Heritage Agency on Aging 4. Keep records of information requested most often and unmet needs a 3k� PEER SHARING - AN OVERVIEW What is it? It is a home with one functionally impaired adult and a tenant willing to provide minimal support services in exchange for rent and/or compensation. The people involved are elderly or handicapped, or both. They each have a private bedroom, but share the rest of the house, family style. The Caregiver provides most services, including perhaps shopping, meals, housekeeping, laundry, transportation and Possibly yard care, with some support from ESA. The homeowner does some light household chores if possible. The arrangement is designed for older people/handicapped people who may be imapried and need some support, but do not need continous medical care or nursing care and cannot or do not wish to live alone. The functionally impaired adult may need some help with dress- ing, walking, perhaps some supervision in taking medications. Who are the caregivers? People who may be elderly or handicapped who enjoy living with and have a talent for caring for people like themselves. Warm, concerned people, not just aides or housekeepers. Flexible, patient and understanding of the needs of the other person. Able to handle emergencies or changes in routine calmly. Capable of continuous monitoring of health problems Dependable, punctual people What additional resources would be available? Home visitors, chore/respite careworkers from ESA Adult Day Program Family Practice doctors for home visits SEATS CAHHSA/HHA Independent Living Shared Living Senior Center A 3U ELDERLY SERVICES AGENCY of Johnson County 28 South Linn Street • Iowa City. Iowa 52240 • 756.5215 VOLUNTEER INFORMATION Names - Address: Type of volunteer work wanted: Date: When are you available? Please list days and hours of the week: Do you have your own transportation? Previous volunteer experience: Yes No Please give us an estimate of how long you plan to oe avaiiauae as •�� ••• will you be volunteering to fulfill a class requirement? Yes No Which class? Term Year would you be interested in volunteering after the class is over? (we need volunteers especially during the month of August and over the winter break.) Yes No If yes, how may we contact you? List two personal references please: Name Phone Number 1. 2. Personal Interests and Skills: g�l Have you -reeee eived a Volunteer Orientation Booklet from Elderly Services? Yes No A 3 F:l • .s ELDERLY SERVICES AGENCY of Johnson County 28 South Linn Street •Iowa City. Iowa 522=0 • 156.5215 OUTREACH INTAKE Vat .g AddtcsI Phone Age: M)t / Xts Living SZtuation: f Re$e'tted By: Name tone aencx/-'utelr. Setvices Needed: ICfte&, AU APP.toPaiate Ane= Assessment Counsetina ¢csrite" idf: ad itiunaL in -'o unden "I 'ttelld2lf �.ClLtClla ' •� n n n n n I Te Zz-tvne Ruuoutancc _Lice -gin r TtansFGttaCZon l Ls Ls uLte tvl'It{C:Il Advecactf S 'CC: CC=t tCCll PtoteetCoa Owitl't: "O. heA Se•tv.ices CanAentYy Receiving: Homemahe,% V.i zting rvulae SoeLaC Wonhet Home CePivertzd A&UilotaZ in.ownation: When Is Se•tvice To Begin r-ortoto UP: _Se,tvice P.tovided When? On -Hoed wlty? _Unable to Setve Why? Se+cvice 1n P.t09rtcss (Olt -Going) Reje.vted to CHAT Cate Rejected: Assessmeltt !.lade: Ves_'No_ Cate ComPZeted: 4�387 ELDERLY SERVICES AGENCY of Johnson County 28 South Linn Street • Iowa City. Iowa 52240.356-5215 TELEPHONE REASSURANCE INTAKE Name Today's date Address Phone Age Living situation (alone? w/family? other?) What is the client's state of health? Does he/she have anyone who looks in on him/her regularly or who visits by phone? Does he/she have family nearby? Yes_ No_ If yes, is there regular contact? Yes_ No How often? Does he/she get out of the house to attend events in the community? Yes No How often? How does he/she get there? Personal auto? with friends? on the SEATS bus? Is the client able to go shopping without difficulty? Other services needed? Assessment Visiting Transportation Chore Services Respite Care Other Additional Information Visiting Nurse Homemaker Hospice Day Program Home Delivered Meals Does the client have contact with other agencies? Yes No If yes, which ones? NARRATIVES OF EACH TELEPHONE VISIT SHOULD BE ATTACHED AS NEEDED o� 387 B. Current Budget 1. What Is the sloe of agency budget? 2. that are the other types of funding? (Are they secure, diverse, do th y rely on federal funding?) 1. Is the budget appropriate? (later levels, benefits, annual carryover, administrative overheadf C. Two -Year Budget Projection for the Shared Ibuling Program 1. What areas are they allocating their funds? (salary levels, admfnl strallve overhead, deve opmenl programs, publicity) 2. to what extent are they using their wo or other resources for the projucl? WEVALUATION CRITERIA FOR THE SHARED HOUSING PROGRAM - CONGREGATE HOUSING CONVITTEE R1 V C AGENCY 1. Agency's Background Total Possible ID Pol A. Hanagoxent of current programs 1. 2. Hw, long has the agency existed? flaw do they respond to canrnunity needs? (revlew of annual reports 2. What Is the feedback from local funding sources? t. flow Nov clients are served? B. Experienced with Elderly/IlandIcapped Programs flow long hive persons? vdolng 21. . flow any different programs theylhiveT/handltapPcd 2. What Is their success In the above areas? C. Experience with the flouting Programs 1. How long have they dealt with housing programs, concerns? 2. IWhat areas? 1. IS thatrarent successoin inrams D. Cooperation and Coordination with other service agencies 1. Are they part of the local human service network} 2. 1. flows any referrals did they mike? Does the community know of their services? E. location of the proposed Shared Housing Program 1. Is their current location convenient to clients? 2. Will the proposed seltinyy cause any barriers, difficulties? 1. Is the proposed project locatlon going to present fnlra- argonI's tiunal problems or Inconveniences? 11. Budget Inforatlon Total Possible B A. Funding experience with local funding bodies 1. What Is the amount of funding? 2. flow well did they use the funding? 1. Are they still receiving funding? B. Current Budget 1. What Is the sloe of agency budget? 2. that are the other types of funding? (Are they secure, diverse, do th y rely on federal funding?) 1. Is the budget appropriate? (later levels, benefits, annual carryover, administrative overheadf C. Two -Year Budget Projection for the Shared Ibuling Program 1. What areas are they allocating their funds? (salary levels, admfnl strallve overhead, deve opmenl programs, publicity) 2. to what extent are they using their wo or other resources for the projucl? WEVALUATION CRITERIA FOR THE SHARED HOUSING PROGRAM - CONGREGATE HOUSING CONVITTEE R1 V C 111. Implementation Plan Total Possible 10 A. Agency's understanding of the scope of the Shared Housing Pros 1. Is "alr plan going to met the City's goals and objective 2. Is the project eonslstent with the current agency goals? I. How realistic Is the Iplemnutlun schedule? 1. Did the agency use foresight. resourcefulness and Innovatl In planning the Shared lousing Progrul B. Public Education Plan I. Whet Is the time allocated for public awareness? 2. How such of the funding Is a located for publ lc education C. Staffing Requirements 1. Shared Housing Coordinator Selection - Who wales the selection? - How will It be advertised? - If recruitment from within the agency. what 1s the assun the staff person will be replaced? - Is lbere a resume/references for Shand lousing Coordlnn (Including current employees)? 2. Is there a Development and Training Program? D. Volunteer Recrultaent Plan 1. What Is the relhod of recruitment? 2. How many volunteers are expected? S. Whet are the exppectations for the volunteer's role (realisi 1. Is there a UrveMoent and Training Program? E. Evaluation Plan 1. Is the progrim schedule for evaluation realistic or adequate (at least quarterly)? 2. Does the Agency Indicate how they are to evaluate the program? 7. How will program useage be documented?. 'TOTAL Possible 26 points 194 �W �1 V TOTAL POINTS RESOLUTION NO. 84-324 RESOLUTION AUTHORIZING APPLICATION FOR 14 SECTION 8 EXISTING HOUSING VOUCHERS AND REQUESTING FUNDS WHEREAS, the City of Iowa City is eligible to receive and has made applica- tion for Rental Rehabilitation Grant Funds under Section 17 of the United States Housing Act of 1937; and WHEREAS, the City Council of the City of Iowa City functions as the Iowa City Housing Authority who has received an invitation to submit an application for fourteen (14) Section 8 Housing vouchers; and WHEREAS, the Iowa City Housing Authority presently has a contract with the Department of Housing and Urban Development to administer the Section 8 Existing Housing Program, contract 11KC9033-E, and wishes to expand that program. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA. 1. That the Mayor and City Clerk are hereby authorized and directed to respectively sign and attest said application to the Department of Housing and Urban Development for fourteen (14) Section 8 Existing Housing vouchers. 2. That said application shall be a request for funds under the Section 8 Housing Assistance Payments Plan for existing units. 3. That the City Clerk is hereby authorized and directed to certify appro- priate copies of this resolution together with any necessary certifica- tions as may be required by the Department of Housing and Urban Develop- ment. It was moved by Strait and seconded by Dickson the Resolution be adopted, and upon roll call there were: AYES: Passed and approved this jgth ATTEST: NAYS: ABSENT: Ambrisco Baker Dickson Erdahl McDonald Strait Zuber of nccember , 1984. Roedved A. Approved By Tho Legal Deperhnent 1 13 .23� Fou. Approved HUO-B7615 r--� /'g OMB No. 63•RI481 APPLICATION/PROJECT NUMBER US, DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (FOR HUD USE ONLY) SECTION 8 - HOUSING ASSISTANCE PAYMENTS PROGRAM APPLICATION FOR EXISTING HOUSING ❑❑❑CI--•❑❑❑❑--- ❑❑❑ /Submit an original and rk ropier of this application form and attachments/ The Iowa City Housing Authority hereby requests an Annual Contributions Contract to provide housing '(Off cial Name of Public'Hourtn( Agency) assistance payments for 14 units of Section 8 Existing !lousing, Q No prior applications for Section 8 Existing Ilousing have been submitted. Vouchers ® Prior application(s) approved, disapproved, or pending. Give ACC Part 1 Number: LAOS-FO22-001/009 , and application/projectnumber(s) 010 pendlnq This application is Q is not ® for Recently Completed {lousing (See 74 CFR, Section 887.120)4 Number of applications submitted at this time 9 , MAILING ADDRESS OF pHA PHONE NUMBER Iowa City Housing Authority. 319/356-5138 Civic Center - 410 East Washington Iowa City IA 52240 SIGNATURE AND TITLE OF PHA OFFI ER AUTHORIZED TO SIGN THIS APPLICATION DATE John McDonald, 14a or December 18, 1984 LEGAL AREA OF OPERATION •(Ar where tire P7 A determiner that It 4 not barrea from entering Into Contracts, tee 34 CFR Section 8811031 Corporate Limits of Iowa City, Iowa A, PRIMARY AREA(S) FROM WHICH FAMILIES TO BE ASSISTED WILL BE DRAWN LOCALITY (City, Town, eta) I CONGRESSIONAL DIST. UNITS E. r"ANCIAL AND ADMINISTRATIVE CAPAD'—Y Describe the experience ofib. i'HA In adminlst. .g housing or other programs and provide other lufu....allon which evidence, present or potcnllal management capability for the proposed program. See previous applications submitted. The Iowa City Housing Authority has been in existence since July, 1969. Current allocation of 448 Section 8 Existing units are maintained at or above 95% occupancy and all available certificates are issued. The Housing Authority, by.28E Cooperative Agreements, provides Section 8 Existing Housing Rental Assistance to residents in University Heights, Coralville, Riverside, Tiffin, Hills, and the unincorporated areas of Johnson County. In addition, the Authority administers 52 units of Public Housing. 16 City of Iowa City MEMORANDUM DATE: December 12, 1984 TO: City Council FROM: Lyle G. Seydel RE: Assisted Housing Programs The formal agenda for Tuesday, December 18, contains two related items. This memo is to provide Council with details concerning the two programs involved. Item 1 - The application for 14 units Section 8 vouchers. This is a new program and is to be administered in conjunction with the Rental Rehabilitation Program. It is very similar to the Section 8 Existing Certificate Program. In operation the difference is that for the certificate program there is a maximum rent that can be paid for a unit. The Housing Authority pays the difference between 30% of the adjusted family income and the gross rent, which cannot exceed the Fair Market Rent. For the Voucher Program there is a Payment Standard which is the same as the Fair Market Rent. Under this program the Housing Authority pays the difference between 30% of the adjusted family income and the Payment Standard regardless of what the gross rent may be. Because it is a new program a separate five- year Annual Contributions Contract will be offered and will equal $60,984 per year. Separate budgets and accounting will be required. It is antici- pated that eventually all Section 8 units will be converted to this voucher type program. Item 2 - Application for 25 units of Section 8 Existing. The Department of Housing and Urban Development published a notice November 8, 1984, indicating applications to administer a Section 8 Existing Housing Program would be accepted until January 18, 1985. This application, if approved, will merely expand our present program and increase our Annual Contributions Contract for two years by approximately $106,000 per year. While we are assured of receiving the funding for the 14 Section 8 Vouchers, we are not assured that these 25 units will be approved. It is anticipated that applications will be submitted for many more than the 300 units that are available. Therefore, a lottery from acceptable applications will determine who gets the units. The acceptable applications must be received prior to January 18, 1985, therefore, it is prudent to submit our applica- tion now to ensure all is in order prior to that date. Both programs require a Public Hearing prior to undertaking the projects. The Public Hearing for these two applications has been set for January 15, 1985. I will be happy to provide any additional information requested and will attend the informal session on Monday, December 17 to answer questions. LGS:mth a3E,9-*' I RESOLUTION NO. 84-325 RESOLUTION AUTHORIZING APPLICATION FOR 25 FAMILY UNITS UNDER THE SECTION 8 EXISTING HOUSING PROGRAM AND REQUESTING FUNDS. WHEREAS, the Iowa City Housing Commission has undertaken a study to determine the need for housing for low income families and has determined that such a need does exist and has recommended that the City Council make application for funds for such a program, and WHEREAS, the Iowa City Housing Authority has received an invitation from the Department of Housing and Urban Development to submit an additional applica- tion to administer a Section 8 Existing Housing Program, and WHEREAS, Iowa City presently has a contract under the Section 8 Existing Housing Program, Contract No. KC 9033-E, with the Department of Housing and Urban Development, and wishes to expand this program. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA. 1. That the Mayor and City Clerk are hereby authorized and directed to make application to the Department of Housing and Urban Development for twenty-five (25) units of low-income family housing under the Section 8 Housing Assistance Payments Plan. 2. That said application shall be a request for funds under the Section 8 Housing Assistance Payments Plan for existing units. 3. That the City Clerk is hereby authorized and directed to certify appro- priate copies of this Resolution together with any necessary certifica- tions as may be required by the Department of Housing and Urban Develop- ment. It was moved by Zuber and seconded by Strait the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: _y_ Ambrisco y Baker _X Dickson X Erdahl McDonald Strait X_ Zuber Passed and approved this 18th. day of December 1984. L4 x YOR ATTEST: 2 C/wiv Rocchmd & Approved By Tho Lcvlal Department D6/]6 6 15 R.v..6/�^ Form Approved l ReOMB No. 63•R]481 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT APPLICATION/PROJECT NUMBER SECTION 8 - HOUSING ASSISTANCE PAYMENTS PROGRAM (FOR HUD USE ONLY) APPLICATION FOR EXISTING HOUSING ❑❑❑C-1 --- ❑❑❑❑--- (Submit an original and rix copier of this application form and attachments) ❑❑❑ The Iowa City Housing AuthoM tY hereby requests an Annual Contributions Contract to provide housing '(OfPcial Name of Pohlte llow/ng Agency) - assistance payments for 25 units of Section 8 Existing (lousing. No prior applications for Section 8 Existing Housing have been submitted. ® Prior application(s) approved, disapproved, or pending. Give ACC Part I Number:. IA05-EO22 -Dol/009 , and application/project number(s) —010 pending This application is Q is not 0 for Recently Completed Housing (Ste 14 CFR, Section 881.110). Number of applications submitted at this time 2 a E. FINANCIAL AND ADMINISTRATIVE CAPABILITY Describe the experience of the MIA In administering homing or other programs and provide other Information which evidences present or potentia management capability for the proposed program. See previous anplicatigns submitted. The Iowa City Housing Authority has been in existence since July, 1969. Current allocation of 448 Section 8 Existing units are maintained at or above 95% occupancy and all available certificates are issued. The Housing Authority, by 28E Cooperative Agreements, provides Section 8 Existing Housing Rental Assistance to residents in University Heights, Coralville, Riverside, Tiffin, Hills, and the unincorporated areas of Johnson County, In addition, the Authority administers 52 units of Public Housing. F. HOUSING QUALITY STANDARDS provide a statement that the Iluuang Quality Standards to be used In the operation of the program will be a act forth in 34 CHI, Section 833.109 or that variations In the Acceptability Criteria are proposed. In the latter roe, each proposed variation shall be specified and Iuelined. Dwelling units used in this program will meet the Minimum Housing Code of the City and will be inspected prior to assistance and annually thereafter. This —411 ��—,.., tl..h ♦ho un,,e; n, nunlif� Cha nda rd< cat fn rth in 24 CFR. Section I RESOLUTION NO. 84-326 RESOLUTION AUTHORIZING THE CITY CLERK TO APPOINT A SENIOR CLERK TYPIST (MINUTE TAKER) AS A SPECIAL DEPUTY CITY CLERK TO SERVE AS CLERK FOR INFORMAL CITY COUNCIL SESSIONS. WHEREAS, the City Clerk serves as Clerk of the City Council; and WHEREAS, the City Clerk has one Deputy City Clerk who is authorized to serve as clerk for the City Council but who does not attend informal City Council sessions; and WHEREAS, there may be occasions when the City Clerk is unable to attend and take minutes at informal City Council sessions. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, THAT: 1. The City Clerk is hereby authorized to designate a senior clerk typist (minute taker) employed by the City as a Special Deputy City Clerk to serve as clerk of the City Council on those occasions when the City Clerk is unable to attend an informal session of the City Council. It was moved by Ambrisco and seconded by Dickson the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: Ambrisco Baker Dickson x_ Erdahl x_ McDonald x_ Strait x_ Zuber i Passed and approved this 18th. day of December 1984. 2YOR ATTEST: fReceived & Approved By Th gal Dep ment *j r � 390 i A RESOLUTION NO. 84-327 RESOLUTION CERTIFYING UNPAID WATER, SEWER AND REFUSE CHARGES TO COUNTY AUDITOR FOR COLLECTION IN THE SAME MANNER AS A PROPERTY TAX. WHEREAS, Sections 33-167, 33-46 and 15-6, Code of Ordinances of the City of Iowa City, Iowa, provide that the City Council may certify unpaid water, sewer and refuse charges to the county auditor for collection in the same manner as a property tax; and WHEREAS, there exists unpaid water, sewer and refuse charges for the owners and properties, and in the amounts, specified in Exhibit A, attached to this resolution and by this reference made a part hereof; and WHEREAS, the Council finds that each property owner has received a written notice by certified mail, return receipt requested, of the date and time for the City Council's consideration of this resolution at which time the property owner could appear before the Council during the discussion period for this resolution and be heard concerning the unpaid charges. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, that the City Clerk is hereby authorized to certify the unpaid water charges as stated in Exhibit A attached, to the auditor of Johnson County, Iowa, for collection in the same manner as a property tax. It was moved by Ambrisco and seconded by Zuber the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Ambrisco X Baker _X Dickson X Erdahl X McDonald X Strait X Zuber Passed and approved this jgtli,day of December QQ , 1984. PIOR!/ ATTEST: -7e CITY CLERK Revolved $ Approved By The Legal Depa. ont 1214 1 10+ a39i Exhibit A -----Water Dwner:--Hartcy-A-Clark-- Gontract ----- Sewer ul-5E'-'1-/ ._ .. .,.,.., . . 'Sa Pans 63966aoi 8e9 ALLMIL—Ex-kwy-31 } 001-856-00 Address: 1655 North Dodge Street Water Owner: William D. and Dorothy Connell Sewer Legal Description: All that part of SE 1/4 NW 1/4 Refuse 78.00 Sec. 2-79-6 Lying S of Present Hwy. 261 as now located Total Parcel /: 54810 ...L 001-877-00 Address: 2647 Rohret Road Water Owner: Robert L. & Rose Kathleen Carson Sewer Legal Description: That part of SW SW in 8 17-79-6 & SE Refuse 21.00 SE Sec. 18-79-6 lying NEly of land described in book 600, Total 2T -.M pg. 261 Parcel f': 63764001 001 087 80 Add egg. R,R. 06 (hfflelo! Ole 001-905-00 Address: 11:, Taft Speedway Water Owner: Kenneth & Allison Amada on cont. to Charles R. Sewer Elmquist Trust Refuse 42.00 Legal Description: Idler:ild Add. Piece described as B Total TFTO lying W of Lot 22 Parcel #: 53198900 00i 997 BB Addre.s. R.R. 06, Box 48 Water 001-913-00 Address: R.R. #2 Water Owner: Ralph Krall Sewer Legal Description: SE 1/4 HE 1/4 Sec. 1-79-6 39 AC M/L Refuse 42.00 Parcel #: 63867 Total TT.0II 001-916-00 Address: R.R. #6, Box 37 Water Owner: Lillian & Margaret Kuenster - Contract Sewer Legal Description: Gov. Lot 4 Sec. 22-79-6 Bldg. on leased Refuse 78.00 ground, land owned by Charlie Showers Total 78:64 Parcel #: 60323 001-922-00 Address: 1610 Waterfront Drive Water Owner: Duane W. & Louise D. Lewis Sewer Legal Description: Beg. 137.4' E & 112' N of SW Cor. SE Refuse 78.00 1/4 Sec. 15-79-6 on E side Rd. E 90' N 60' S 60' to Beg. Total 78:66 Parcel #: 58583 001-928-00 Address: 3301 Rochester Avenue, R.R. 05 Water Owner: Robert Donald Lumpa & Dorothy Lois Sewer Legal Description: A portion of E 1/2 HE 1/4 Sec. 12-79-6 Refuse 126.00 90' x 125' Total T76 bb Parcel #: 58803 001-937-00 Address: 600 Taft Speedway Water Owner: Jack I. Young Sewer Legal Description: 1 5A per survey Book 6, Gov. Lot 6 Refuse 54.00 14-79-6 Total 32FM Parcel #: 63627000 001-956-00 Address: R.R. 06, Box 53 Water Owner: Lindquist Trust, William Meardon, Duane Bolton - Sewer Contract Refuse 78.00 Legal Description: Gov't. Lot 3 Sec. 4-79-6 39.4 AC ML Total 78:b'6 Parcel #: 63878 001-960-00 Address: R.R. 06, Box 582 Water Owner: Bruce Glasgow & John R. and Boyd Rummelhart Sewer Legal Description: S 223' W 110' E 143' W 10.73 Chains Refuse 126.00 SW 1/4 HE 1/4 Sec. 4-79-6 N of Hwy. .563 AC M/L Total TYFO Parcel #: 56390 a 3 9/ F5 1• 001 980 00 Address! 2040 Waterfront nrive Water Owner -:--Myles 1. & Bav 4d Braveman (ewer way1 Go Pe eel i. 62661 TUtd! TH7 F. 001 989 00 AddFeSSi R.R. #2 Water Owner, Elden G. & Kemmeth Mess Sewer- Pareel 0: 63991001 Total IF:39 08i 990 68 Add ess. R.R. 01 Wate OooneF i Rey Russell & Mary Walton Legal Bese-iptiem: W 14 RBds 11 44.6 Reds NW Fri 1�4 SW Refuse 42-.00 Pa eel 0. 63589 091 993 00 AddFess! 229 Taft Speed- Water Legal .. ii Owner:891 994 00 Address: R.R. 06 Water Legal Deseriptiem! Bldg. on �eased Ground Gov't. Lat 4 Refuse 42.08, Sar- 22-79-6 Total WFE Parcel 4- 60001 001-996-00 Address: R.R. 66 Water Owner: Perry E. & Marlene J. Miller Sewer Legal Description: Bldg. on leased ground located on Refuse 42.00 Showers property Total T27M Parcel 0: 59502 a 3 9/ 001 980 00 Address! 2040 Waterfront nrive Water Owner -:--Myles 1. & Bav 4d Braveman (ewer way1 Go Pe eel i. 62661 TUtd! TH7 F. 001 989 00 AddFeSSi R.R. #2 Water Owner, Elden G. & Kemmeth Mess Sewer- Pareel 0: 63991001 Total IF:39 08i 990 68 Add ess. R.R. 01 Wate OooneF i Rey Russell & Mary Walton Legal Bese-iptiem: W 14 RBds 11 44.6 Reds NW Fri 1�4 SW Refuse 42-.00 Pa eel 0. 63589 091 993 00 AddFess! 229 Taft Speed- Water Legal .. ii Owner:891 994 00 Address: R.R. 06 Water Legal Deseriptiem! Bldg. on �eased Ground Gov't. Lat 4 Refuse 42.08, Sar- 22-79-6 Total WFE Parcel 4- 60001 001-996-00 Address: R.R. 66 Water Owner: Perry E. & Marlene J. Miller Sewer Legal Description: Bldg. on leased ground located on Refuse 42.00 Showers property Total T27M Parcel 0: 59502 a 3 9/ 003 999-00 Address: R Q, Nor St. 59 SE 114 NE li4 Paree4 #:63685 — 006 890 00 Addres5! 120 orth -t4 -Dodge —Water r2 4.1.P Set. 2 79 6 3.38 AE M/6 Govemar Street - Seger 48`64 Water -1 :26 Owner: Michael Megan & Clara Oleson Sewer 3.61 Legal Description: WC Motts S.D. Pa -eel P: 57548999 7.00 Parcel P: 56238000 Total 008-615-04 Address: 427 South Van Buren Street Water 10.82 Owner: Deborah Sternad Sewer 6.50 Legal Description: N 40' Lot 5 Blk. 1 Peircet R Berryhill Refuse 14.00 Add. ? Tg�6d Total 31.32 Parcel A: 62139 009-305-06 Address: 428 South Johnson Street Water 20.17 Owner: Cheryl Fiala Sewer 11.84 Legal Description: Lyons 2nd Add. Refuse 14.00 Parcel /: 53892000 Total 7M 010-685-09 Address: 408 South Governor Street Water 68.74 Owner: Lumac Properties Sewer 20.46 Legal Description: Berryhills 2nd Add. Refuse 28.00 Parcel 0: 54281000 ort -139-08 -Address. 1%9 Museeii m Avenue Total Wate. = 18.40W hega4 PeseHp0em! 0...1..1 /. _r7,I29nnn Runde!! Add. _ — _ _— Refuse Tft+ 1 �6 012-440-02 Address: 1326 Muscatine Avenue Water 6.03 Owner: Michael Megan & Clara Oleson Sewer 3.61 Legal Description: WC Motts S.D. Refuse 7.00 Parcel P: 56238000 Total TM 017-635-03 Address: 426 Third Avenue Water 20.92 Owner: Drummond Douglas & Billie T. Anderson Sewer 12.28 Legal Description: East Iowa City Parcel ✓!: 58568000 oxo 639 07 Address. 522 first Avenue S A. Stege Refuse Total Wate Sewer 3.50 36. TO 3.41 Owner, David& Kathleen �egal Description: Lot 2 Larsen 69 First Aye. Ex. 11 10' Refuse Total ? Tg�6d thereof Parcel i. -59664 020 210 11 Address 1305 Seeend Avenue a fttrr . —10.40 X39/ 044-845-04 Address: 730 East Market Street Water 22.82 Owner: Jeff G. Robken, II Sewer 6.50 Legal Description: Original Town of Iowa City Refuse 14.00 Parcel /: 63424000 Total Parcel 0: 57550 a94 7awg AddFes5! 819 High Street Orme . Paul- - , 062-213-03 Address: 614 Orchard Court D Water 7.28 Owner: Nelson Logan Sewer 4.32 Legal Description: Lots 4 & 5 of Orchard Ct. SO Refuse 7.00 Parcel M: 59168012 Total TB 66 c9M 71 030-275-07 Address: U. 'Pickard Street Water 69.70 Owner: Howard Porter Sewer 27.28 Legal Description: Kirkwood Place Refuse 24.50 Parcel 0: 61517000 Total M-79 037-020-01 Address: 431 Clark Street Water 27.51 Owner: John E. Morgan Sewer 9.83 Legal Description: Summit Hills Add. SO of Lots 5 & 6 Refuse 17.50 Blk. 4 Total STM Parcel A: 60946000 944-793-4--AddTtss-208-North-Governor-StreetWater--29.54- Legal Deseriptien. ;; 116, ef S 1602 eF outlot 6 OT ewer -- Refuse -17.16 28. 044-845-04 Address: 730 East Market Street Water 22.82 Owner: Jeff G. Robken, II Sewer 6.50 Legal Description: Original Town of Iowa City Refuse 14.00 Parcel /: 63424000 Total Parcel 0: 57550 a94 7awg AddFes5! 819 High Street Orme . Paul- - , 062-213-03 Address: 614 Orchard Court D Water 7.28 Owner: Nelson Logan Sewer 4.32 Legal Description: Lots 4 & 5 of Orchard Ct. SO Refuse 7.00 Parcel M: 59168012 Total TB 66 c9M 71 b 064-323-02 Address: lOb4 Newton Road 6 Water 10.82 Owner: Mike & Cheryl Furman Sewer 6.50 Legal Description: Suburban Heights Refuse Parcel N: 59247001 Total IT3'f --, --H - -- - - Tef alb Pareei 1, 63990W 088-815-00 Address: 5 Penfro Drive Water 21.82 Owner: David & Flora Yousefzadeh Sewer 6.50 Legal Description: Bryn Mawr Hts. Part 6 Refuse 14.00 Parcel 6: 54156000 Total W2 089 155 04 Address. 1256 981en Pleee Water 8.32 096 !90 02 Address: 758 Westw4nds Drive 3 Wate, 21.52 095-205-00 Address: 758 Westwinds Drive 6 Water 19.35 Owner: George H. & Florence M. Holoubek Sewer 12.18 Legal Description: Bldg. E Unit 6 Trailridge Condo. Refuse Parcel 0: 63909068 Total 3%53 095-290-01 Address: 2610 Westwinds Drive 4 Water 9.48 Owner: William Catalona Sewer 5.74 Legal Description: Bldg. A Unit 5 Trailridge Conco. Refuse Parcel A: 63909048 Total 095-305-01 Address: 2610 Westwinds Drive 11 Water 19.65 Owner: William Catalona Sewer 6.81 Legal Description: Bldg. A Unit 12 Trailridge Conco. Refuse Parcel k: 63909055 Total Trg 1 096-406-00 Address: 2538 Sylvan Glen Court Owner: Albert Kwak Legal Description: Lot 33 Walden Ridge Part II Parcel #: 65191033 Wter 65.36 Sewer 43,78 Refuse Total 109.14 a 3Y/ December 20, 1984 TO THE COUNTY AUDITOR AND THE BOARD OF SUPERVISORS OF JOHNSON COUNTY, IOWA: I, Marian K. Karr, CMC, City Clerk of the City of Iowa City, Iowa, do hereby certify the attached Resolution with Exhibit A, a list of the delinquent sewer rental, water and refuse accounts, a description of the premises where such delinquent accounts were incurred, together with the name of the owner thereof, to the County Auditor to be collected as regular taxes as by statute provided. As directed by theCityCouncil this 18th day of T)ereTnbpr al44) Wri�r, y X City Clerk a3V h City of Iowa Ci*" MEMORANDUM Date: December 13, 1984 To: City Council and City Manager From: Rosemary Vitosh, Director of Finance R -J Re: Certification of Delinquent Sewer, Water and Refuse Charges The listing of unpaid charges which are to be certified to the County Auditor as liens is attached to the resolution as Exhibit A. These unpaid charges were incurred between October 1, 1983, and October 1, 1984. City Ordinance provides that liens may be filed against the property of any consumer or property owner for unpaid charges. A special exclusion exists for the rental property owner regarding unpaid charges incurred by tenants; if the rental property owner provides forwarding address information to the City on former tenants, the City will not file liens against the rental property for that tenant's unpaid charges. Total unpaid charges for the twelve month period ending October 1, 1984, amount to $4,051. Of that amount, $2,887 is being certified as liens and the remainder of $1,163 is due from former tenants of rental properties and from former owners of properties which have been sold. The latter amount is still being pursued for collection but it is expected that the majority of it will be eventually written off as uncollectable. Proper notification has been provided for all unpaid charges being certified as liens. In addition to the regular billings, property owners have received the following three additional letters informing them of the unpaid status of their account. Once the account was 30 days past due, a letter was sent notifying the property owner that the account was delinquent. After 60 days of past due status, a letter was sent notifying them of the City's intent to file a lien against the property if the delinquent bill was not paid. On December 7, 1984, certified letters were sent to the property owners notify- ing them of the date on which the City Council would consider the resolution to certify the unpaid, charges as liens and of the opportunity to be heard by the Council at that time. The previous letters also offered the property owner the opportunity for a hearing before the City Treasurer to discuss the unpaid bill status. Nancy Heaton, City Treasurer, and I will be at the Council meeting on December 18th, 1984, to answer any questions or provide information to any property owners who appear at the meeting. bjl/2 a39/ CITY UF .10W/-\ CITY CIVIC CENTER 410 E. WASHINGTON ST. IOWA CITY, IOWA 52240 (319) 356-5000 December 7, 1984 Dear utility Customer: You are hereby notified that a resolution concerning unpaid water, sewer and refuse charges for services furnished to your property will be considered by the City Council of Iowa City, Iowa, on the 18th day of December, at 7:30 P.M. in the Council Chambers, Civic Center, 410 E. Washington Street, Iowa City, Johnson County, Iowa. The question before the City Council will be whether the delinquent amount stated above shall be assessed against your property and certified to the Auditor of Johnson County, Iowa, for collection in the same manner as a property tax pursuant to 33-167 of the City Code. According to City records, services as shown on the attached sheet were furnished to this service address. Payment has not been received to date. If payment is received prior to the date of the Council hearing, the account will be removed from the Council listing. Persons desiring to be heard on this matter should appear before the City Council at the time stated above. If you have any questions, please call 356-5065. Sincerely yours, T/ )ltL>2uq` Nancy Heston City Treasurer /sp 001-894-00 Address: 2570 R verside Drive S Water Owner: William & Rita M. Moeller - Contract Sewer Legal Descripti n: Lot C in NE 1/4 Sec. 28-79-6 & Lot B Refuse 42.00 in SE 1/4 Sec. 21-79-6 Ex N1y 126'thereof and land in Sec. Total qrK 21, 22, 27 & 2 -79-6 11.55 AM/1 total Parcel 8: 637 9001 001-851-00 Address: R.R. Y6 Water Sewer Owner: Nancy A. Clark - Contract Legal Description: Gov't Lot 4 Sec. 22-79-6 Bldg. on RefusTotal 3330.00 W Parcel M: 54377 07 001-853-00 Address: R.R. 01, Box 12A Water Sewer Owner: Clear Creek Investment Legal Description: N 1/2 SE 1/4 Sec. 12-79-7 Ex. Beg. NE Refuse 42.00 7!2-66 Cor. SE 1/4 said Sec. 12 S 842' W 1680.4' N 825.5' to N/L Total said SE 1/4 Ely to Beg AC M/L Ex. Hwy. 11.33 Parcel N: 63966001 001-856-00 Address: 1655 North Dodge Street Water Sewer Owner:�,,William 0. and Dorothy Connell All that of SE 1/4 1W 1/4 Refuse 78.00 Legal De ription: part Sec. 2-79- ing S of Present Hwy. 261 a now located Total 7T.-OU Parcel N: 548 001-864-00 Address: R.R. 86 Water Sewer Owner: Lyle Drollinger Legal Description: Bldg. leased ound in Gov't Lot 4 Refuse 78.00 Total 78.00 Sec. 22-79-6 Parcel U: 55386 001-871-00 Address: R.R. 02 Water Sewer Owner: Charles L. Eble Legal Description: SE 1/4 NE 1 4 Sec. -79-6 RefusTotal 00 778.06 Parcel #: 55480 001-875-00 Address: R.R. H1 Water Sewer Owner: Mary Jo Eicher Legal Description: Part of SE 1/4 Sec. 13-79-6 99 AC M/L RefusTotal 21.00 �6 Parcel #: 63887002 001-877-00 Address: 2647 Rohret Ro d Robert L. & Ros Kathleen Carson Water Sewer Owner: Legal Description: Th part of SW SW in 8 17-79-6 & SE 600, RefusTotal 21.00 21-06 SE Sec. 18-79-6 lying Ely of land described in book i pg. 261 Parcel B: 63764001 001-887-00 Address: R.R. /6 Water Sewer Owner: Harold Goet le Legal Description: Gov. Lot 4 Sec. 22-79-6 Bldg. on RefusTotal 22x66 leased ground Parcel #: 56439 001-894-00 Address: 2570 R verside Drive S Water Owner: William & Rita M. Moeller - Contract Sewer Legal Descripti n: Lot C in NE 1/4 Sec. 28-79-6 & Lot B Refuse 42.00 in SE 1/4 Sec. 21-79-6 Ex N1y 126'thereof and land in Sec. Total qrK 21, 22, 27 & 2 -79-6 11.55 AM/1 total Parcel 8: 637 9001 2 001-905-00 Address: 1,- Taft Speedway Water Owner: Kenneth & Allison Amada on cont. to Charles R. Sewer Elmquist Trust Refuse 42.00 Legal Description: Idlewild Add. Piece described as B Total 426 lying W of Lot 22 Parcel !: 53198900 001-907-00 Address: R.R. 96, Box 48 Water Owner: Robert Wheeler Sewer Legal Description: Gov. Lot 4 Sec. 22-79-6 Bldg. on leased Refuse 78.00 ground Total 78.66 Parcel 8: 63228 001-913-00 Address: R.R. q2 Water Owner: Ralph Krall Sewer t�poal Description: SE 1/4 NE 1/4 Sec. 1-76/39AC M/L Refuse 42.00 Pa el B: 63867 Total 42766 001-916-00 Addres R.R. N6, Box 37 Water Owner: L'llian & Margaret Kuenster - ntract Sewer Legal Des Lot tion: Gov. Lot 4 Sec. 2 79-6 Bldg. on leased Refuse 78.00 ground, Ian wned by Charlie Shower Total 7g W Parcel d: 603 001-922-00 Address: 1610 Wate front Drive Water Owner: Duane W. & L ise D. Lewi Sewer Legal Description: Be 137.4' & 112' N of SW Cor. SE Refuse 78.00 1/4 Sec. 15-79-6 on E s e Rd. E 90' N 60' S 60' to Beg. Total 78706 A 3 9/ Parcel B: 58583 001-928-00 Address: 3301 Rochester Ave u R.R. #5 Water Owner: Robert Donald Lumpa& Oo othy Lois Sewer Legal Description: A port on of 1/2 NE 1/4 Sec. 12-79-6 1206 90' x 125' Total TSM. Parcel 9: 58803 001-937-00 Address: 600 Taft Spee way Water Owner: Jack I. Young Sewer legal Description: 1 A per survey Book 6, ov. Lot 6 RefusTotal 544.0000 14-79-6 TTM. Parcel 4: 63627000 001-956-00 Address: R.R. t61 ox 53 Water Owner: Lindquist rust, William Meardon, Duane Bolton - Sewer Contract Refuse 78.00 Legal Descriptio : Gov't. Lot 3 Sec. 4-79-6 39.4 AC ML Total 78.66 Parcel d: 63878 001-960-00 Address: R.R. 6, Box 582 Water Owner: Bruce lasgow & John R. and Boyd Rummelhart Sewer Legal Descript on: S 223' W 110' E 143' W 10.73 Chains Refuse 126.00 SW 1/4 NE 1/ Sec. 4-79-6 N of Hwy. .563 AC M/L Total TE6.66 Parcel :1: 56 90 A 3 9/ 001-993-00 Address: 229 Taft S Owner: Helen Reicha Legal Description: Parcel #: 60871000 001-994-00 Address: R.R. #6 Owner: Patricia Y c Legal Description Sec. 22-79-6 Parcel #: 61443 001-996-00 Address: R.R. 6 Owner: Perry, . & Marlene J. Miller Legal Descrip 'on: Bldg, on leased ground located on Showers prop rty Parcel #: 59 02 Gov. Lot 7 4-79-6 L\ 105' ksaw & Paul Bergman Bldg. on Leased Ground Gov't. Lot 4 Water Sewer Refuse 21.00 Total Li -OT Water Sewer Refuse 42.00 Total 7l2 -.W Water Sewer Refuse 42.00 Total 717760 a3Tr 3 001-970-00 Address: 2.-4 Rochester Avenue Water Owner: Gordon Russell Sewer Legal Description: Beg. 303.73' Swly from ROW/L Hwy. #1 Refuse 21,00 Intersec. with E/L NW 1/4 NW 1/4 Sec. 12-79-6 Nly 125' Total 71 66 Nwly 220.48' Sely 290.01' Nely 150' to Beg 0.78 AC M/L & E 10' Lot 1 Moreland SO Parcel #: 61219001 001-972-00 Address: 2910 East Court, R.R. #1 Water Owner: Dale & Janet B. Sanderson Sewer Legal Description: Lot 20 Oakwood Add. Part 1 Refuse 42.00 Parcel #: 56796 Total 42-00 001-980-00 Address: 2040 Waterfront Drive Water Ow er: Myles N. & David Braverman Sewer Leg 1 Description: That part of SE NW & N NW conveyed by Refuse 42.00 Con act in Bk. 611, pg. 424 JC Rec, an that part of SW Total 42.0 NE in luded in following: Com at Apt. Parcel 63744003 001-988-00 Address: 1 Taft Speedway Water Owner: Ocie Janet E. Trimble Sewer Legal Descript n: Lot 20 Idlewil Add. Refuse 21.00 Parcel #: 62661 Total 17170 001-989-00 Address: R.R. #2 Water Dwner: Eldon C. & Ke eth Mos Sewer Legal Description: Pt. f W 1 2 NE 1/4 Sec. 2 T79N R6W Refuse 21.00 Parcel #: 63901001 Total 11.00 001-990-00 Address: R.R. #1 Water Owner: Roy Russell & Mary alt Sewer Legal Description: W 14 ods N 4 5 Rods NW Frl 1/4 SW Refuse 42.00 Frl 1/4 Sec. 7-79-6 3.8 AC M/L Total T2 -ba Parcel #: 63589 001-993-00 Address: 229 Taft S Owner: Helen Reicha Legal Description: Parcel #: 60871000 001-994-00 Address: R.R. #6 Owner: Patricia Y c Legal Description Sec. 22-79-6 Parcel #: 61443 001-996-00 Address: R.R. 6 Owner: Perry, . & Marlene J. Miller Legal Descrip 'on: Bldg, on leased ground located on Showers prop rty Parcel #: 59 02 Gov. Lot 7 4-79-6 L\ 105' ksaw & Paul Bergman Bldg. on Leased Ground Gov't. Lot 4 Water Sewer Refuse 21.00 Total Li -OT Water Sewer Refuse 42.00 Total 7l2 -.W Water Sewer Refuse 42.00 Total 717760 a3Tr Water Sewer Refuse 21.00 Total 31:66 Water 17.26 Sewer 10.00 Refuse 21.00 Total X16 Water 10.82 Sewer 6.50 Refuse 14.00 Total 31.32 Water 20.17 Sewer 11.84 Refuse 14.00 Total TM Water 68.74 Sewer 20.46 Refuse 28.00 Total T1T.3b Water 10.40 Sewer 6.09 Refuse Total 16495 Water 6.03 Sewer 3.61 Refuse 7.00 Total 1674 Water 20.92 Sewer 12.28 Refuse 3.50 Total 36:16 Water 6.03 Sewer 3.61 Refuse 7.00 Total M. Water 10.40 Sewer 6.09 Refuse 7.00 Total IT. -O X39/ 4 001-999-00 Address: R....'/2, North Dodge Owner: Wilbur L. & Jane E. Zike Legal Description: Lots 3-4 & 5 & Tracts E of said lots & St. SO SE 1/4 NE 1/4 Sec. 2-79-6 3.38 AC M/L Parcel M: 63685 006-890-00 Address: 120 North Governor Street Owner: Iowa City Housing Inc. Legal Description: Iowa City out lots Parcel #: 57548000 008-615-04 Address: 427 South Van Buren Street Owner: Deborah Sternad Legal D cription: N 40' Lot 5 Blk. 1 Peirce & Berryhill Add. Parcel #: 2139 009-305-06 Address: 428 uth Johnson Street Owner: Cheryl 'ala Legal Description. Lyons 2nd Add. Parcel A: 5389200 010-685-09 Address: 408 South Go ernor Stree Dwner: Lumac Propertie Legal Description: Berry ills 2 d Add. Parcel f: 54281000 012-130-08 Address: 1519 Muscatine Aven Owner: Richard & Mary Davin Legal Description: Rundell Add. Parcel f: 57422000 012-440-02 Address: 1326 Muscatine Avenue Owner: Michael Megan & Clara Oleson Legal Description: WC Motts S.D. Parcel R: 56238000 017-635-03 Address: 426 Third Avenue Owner: Drummond D uglas & Billie T. Anderson Legal Description East Iowa City Parcel N: 58568 0 018-630-07 Address: 522 F rst Avenue S Owner: David Kathleen A. Steve Legal Descrip ion: Lot 2 Larsen SD First Ave. Ex. N 10 thereof Parcel A: 664 020-210-11 Address: 305 Second Avenue Owner: L rry Lynch (Contract) Legal De cription: Lot 3 RE SO portion of Blk. 11 East Iowa C ty Parcel . 53210003 Water Sewer Refuse 21.00 Total 31:66 Water 17.26 Sewer 10.00 Refuse 21.00 Total X16 Water 10.82 Sewer 6.50 Refuse 14.00 Total 31.32 Water 20.17 Sewer 11.84 Refuse 14.00 Total TM Water 68.74 Sewer 20.46 Refuse 28.00 Total T1T.3b Water 10.40 Sewer 6.09 Refuse Total 16495 Water 6.03 Sewer 3.61 Refuse 7.00 Total 1674 Water 20.92 Sewer 12.28 Refuse 3.50 Total 36:16 Water 6.03 Sewer 3.61 Refuse 7.00 Total M. Water 10.40 Sewer 6.09 Refuse 7.00 Total IT. -O X39/ a 030-275-07 Address: 1,.-., Pickard Street Water 69.70 Owner: Howard Porter Sewer 27.28 Legal Description: Kirkwood Place Refuse 24.50 Parcel 1: 61517000 Total T2719 s j 037-020-01 Address: 431 Clark Street Water 27.51 Owner: John E. Morgan Sewer 9.83 Legal Description: Summit Hills Add. SD of Lots 5 & 6 Refuse 17.50 -5478T Blk. 4 Total Parcel t: 60946000 044-783-00 Address: 208 North Governor Street Water 29.54 Owner: Family Estates 1027 Sewer 17.16 Legal escription: W 116' of S 150' of utlot 6 OT Refuse 28.00 Parcel : 59442 Total 74.7-i 044-845-04 Address: 0 East Market Street Water 22.82 Owner: Jef G. Robken, II Sewer 6.50 Legal Descrip ion: Original Town Iowa City Refuse 14.00 Parcel /: 634 000 Total 047-135-05 Address: 809 Fai hild Street Water 8.11 Owner: Bernie, Loi A., Harol L. & Dorothy Barber Sewer 4.88 (Contract) Refuse 10.50 Legal Description: E /2 Lo 4 Blk. 8 Ot Total 73 44 Parcel is 59727 053-475-06 Address: 1814 High Stree Water 19.14 Owner: Iowa City Housin , c. Sewer 11.06 Legal Description: All ots & 4 Morningside Add. Refuse 7.00 Parcel B: 57549 Total 3 053-480-07 Address: 1810 High S eet Water 12.69 Owner: Iowa City No ing, Inc. Sewer 7.57 Legal Description: 11 Lot 1 & Lots Ilk. 4 Morningside Refuse 14.00 Add. Total 34:9 Parcel B: 57550 054-735-10 Address: 819 lig Street Water 11.02 Owner: Paul & S zanne Fountain Sewer 6.45 Legal Descriptio : Original Old Town of Iowa ity Refuse 7.00 Parcel is 5733 000 Total 211:47 I 056-370-04 Address: 1147 East Court Street Water 6.66 Owner: Stanl y D. & Susan J. Shawhan Sewer 3.96 Legal Descrip ion: Oakes 1st & 2nd Add. SO of Refuse 7.00 Parcel is 6 031000 Total T7.9 060-550-05 Address: 1 14 Hudson Avenue Water 17.26 Owner: Ken & Shirley Ranshaw (Contract) Sewer 10.00 Legal Desc iption: Bailey & Beck Add. Refuse 7.00 Parcel A: 61264000 Total 34.26 062-213-03 Address: 14 Orchard Court D Water 7.28 Owner: Nelson Logan Sewer 4.32 Legal Description: Lots 4 & 5 of Orchard Ct. SO Refuse 7.00 Parcel @: 59168012 Total T8:3if a39i 6 Address'Westwinds Drive / Water "1 Owner: B dley L. & Wendy K. Willougpy 064-323-02 Address: 1064 Newton Road 6 Water 10.82 Owner: Mike & Cheryl Furman Sewer 6.50 Legal Description: Suburban Heights Refuse Total Parcel &: 59247001 Total T7 32 076-645-01 Address: 2437 Petsel Place Water 105.66 Owner: Royal Investments Sewer 76.38 Legal Description: Lots 5 & 6 Hawkeye Hghts. Add. Refuse Sewer Parcel 6: 63909081 Total 182.04 080-535-05 Address: 2240 Davis Street Water 10.70 Owner: Mark & Linnell F. Phillips Sewer 1.63 Legal Description: Lot 263 Hollywood Mano Add. Part 5 Refuse 3.50 Parcel #: 56032 / Total 1r$3 087-655-00 Address'Westwinds Drive / Water 20.98 Owner: B dley L. & Wendy K. Willougpy Sewer 13.00 Legal Descr tion: Bldg. & Unit Y4 onterey Ct. Condo. Refuse Garage H Total 33.98 Parcel !: 639 145 088-815-00 Address: 5 Penfr Drive Water 21.82 Owner: David & F1 a Yousefzad h Sewer 6.50 Legal Description: ryn Mawr ts. Part 6 Refuse 14.00 Parcel #: 54156000 Total Vii! 089-155-04 Address: 1256 Dolen P ce Water 8.32 Owner: Nathan L. & Mary ice Geraths Sewer 4.82 Legal Description: Lot 5 Ty'n Cae Add. Part 2 Refuse 3.50 Parcel R: 63956059 Total 1Ti did 090-730-01 Address: 2839 Sterli Driv Water 26.83 Owner: Homer & Lucil a Zulai a Sewer 15.53 Legal Description: illage Gr, n South Part 2 Refuse Parcel 3: 63736120 Total �fi 095-190-02 Address: 758 Wes inds Drive 3 Water 21.52 Owner: Greggs G. Thomopulos Sewer 7.87 Legal Descriptio : Bldg. E Unit Tra'lridge Condo's Refuse Parcel 6: 6390G 65 Total [TFN 095-205-00 Address: 758 Yestwinds Drive 6 Water 19.35 Owner: Georg H. & Florence M. Holoubek Sewer 12.18 Legal Description: Bldg. E Unit 6 Trailr ge Condo. Refuse Parcel9: 6 09068 Total �T33 095-290-01 Address: 27 Westwinds Drive 4 Water 9.48 Owner: William Catalona Sewer 5.74 Legal Description: Bldg. A Unit 5 Trailridge Co co. Refuse Parcel 0: 163909048 Total I* T1 f ( 095-305-01 Address: 610 Westwinds Drive 11 Water 19.65 Owner: William Catalona Sewer 6.81 Legal Des iption: Bldg. A Unit 12 Trailridge Conco. Refuse Parcel R: 3909055 Total X39/ 7 095-610-01 Address: 2L , Westwinds Drive 2 Owner:, Jane E. Morgan . Legal De ription : Old,. W-3 Unit 2 Aspen Lake Condo's Parcel #: 909095 096-406-00 Address: 2538 van Glen /enRidge Owner: Albert Kwa Legal Description: L 33 Part lI Parcel #: 65191033 Water 12.82 Sewer 5.38 Refuse Total TFK Wter 65.36 Sewer 43.78 Refuse Total TU9-.7 ' X39/ 9591 Accounts to be Certified 29 -Nov -84 Acct, i Water Sewer Refuse Total 001-851-00 30.00 30.00 001-853-00 42.00 42.00 001-856-00 78.00 78.00 001-864-00 78.00 78.00 001-871-00 78.00 78.00 001-875-0021. 21.00 001-877-00 .00 21.00 001-887-00 21.00 21.00 001-894-00 42.00 42.00 001-905-00 42.00 42.00 001-907-00 78.00 78.00 001-913-00 42.00 42.00 001-916-00 78.00 78.00 001-922-00 78.00 78.00 001-928-00 126.00 126.00 001-937-00 54.00 54.00 001-956-00 78.00 78.00 001-960-00 126.00 126.00 001-970-00 21.00 21.00 001-972-00 42.00 42.00 001-980-00 42.00 42.00 001-988-00 21.00 21.00 001-989-00 21.00 21.00 001-990-00 4 .00 42.00 �i na 001-993-00 21.00 21.00 001-994-00 42 A0 42.00 001-996-00 42.00 42.00 001-999-00 21.00 21.00 Subtotal - Rura efuse Accts. 1,470.00 1,470.00 9591 Acct. B 006-890-00 008-615-04 009-305-06 010-685-09 012-130-08 012-440-02 017-635-03 018-630-07 020-210-11 030-275-07 037-020-01 044-783-OON 044-845-04 047-135-05 053-475-06 053-480-07 054-735-10 056-370-04 060-550-05 062-213-03 064-323-02 076-645-01 080-535-05 087-655-00 088-815-00 089-155-04 090-730-01 095-190-02 095-205-00 095-290-01 095-305-01 095-610-01 096-406-00 Total ..titer 17.26 10.82 20.17 68.74 10.40 6.03 20.92 6.03 10.40 69.70 27.51 29.54 22.82 8.11 \19.14 11.08, 6.66 17.26 7.28 10.82 105.66 10.70 20.98 21.82. 2 .52 9.35 9.48 19.65 12.82 65.36 755.81 2 Sewer 10.00 6.50 11.84 20.46 6.09 3.61 12.28 3.61 6.09 27.28 9.83 17.16 6.50 4.88 11.06 7.57 6. .96 0.00 4.32 76.3& 1.63 13.00 6.50 4.82 15.53 7.87 12.18 5.74 6.81 5.38 Al 7Q Refus_ 21.00 14.00 14.00 28.00 7.00 3.50 7.00 7.00 24. 50 28.00 14.00 10.50 7.00 14.00 7.00 7.00 7.00 7.00 3.50 14.00 3.50 395.61 1,736.00 Total 48.26 31.32 46.01 117.20 16.49 16.64 36.70 16.64 23.49 121.48 54.84 74.70 43.32 23.49 37.20 34.26 24.47 17.62 34.26 18.60 17.32 182.04 15.83 33.98 42.32 16.64 42.36 29.39 31.53 15.22 26.46 18.20 109.14 2,887.42 a 39/ RESOLUTION NO. 84-i28 RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN AGREEMENT BETWEEN THE CITY OF IOWA CITY AND THE COMMUNITY AND HOME HEALTH SERVICE AGENCY FOR THE LEASE OF SPACE AT THE IOWA CITY SENIOR CENTER FOR AN ADULT DAY PROGRAM. WHEREAS, the City of Iowa City is operating a Senior Center for the benefit of elderly residents of Johnson County; and WHEREAS, on July 17, 1984, the City and the Iowa Gerontology Project Adult Day Program of Johnson County, Iowa, entered into an agreement for the lease of space at the Senior Center; and WHEREAS, the Iowa Gerontology Project Adult Day Program of Johnson County, Iowa, has provided written notice to the City pursuant to said above agree- ment that it is terminating said agreement effective December 31, 1984; and WHEREAS, the City has negotiated an agreement with the Community and Home Health Service Agency for lease of space at the Iowa City Senior Center for the continuing provision of an adult day program with the term of said lease agreement commencing on January 1, 1985. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, THAT: The mayor is hereby authorized to sign and the City Clerk to attest the attached agreement between the City of Iowa City and the Community Home Health Service Agency for lease of space at the Iowa City Senior Center for an adult day program. It was moved by Dickson and seconded by Erdahl the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: y Ambrisco x— Baker y_ Dickson Erdahl McDonald Absta�Strait Zuber Passed and approved this 18th. day of December , 1984. ATTEST: Rc�-',M:x1 3 A�provai &X5.0 Leal D.paM:nent z o ,;? 3 9-Z Now, therefore, be it agreed by and between the City and the Agency as follows: I. Scope of Services A. The City agrees to provide space, furnishings, janitorial serv- ices, utilities, and use of specific equipment and services as set forth below. II. General Terms A. The City agrees to provide suitable classroom space on the 2nd floor of the Senior Center to the Agency for the provision of an adult day program for the elderly. This space will be available for use by the program on January 1, 1985 and continue until June 30, 1985, at which time the Senior Center Commission will re-evaluate the success of the program using this space. e s B. The City agrees to provide heatino and conlinn fnr fhn,, , a level deemed appropriate for older persons. Q 319-2- CITY OF IOWA CITY/COMMUNITY AND HOME HEALTH SERVICE AGENCY ADULT DAY PROGRAM AGREEMENT This Agreement, made and entered into this 18th day of December 1984, by and between the City of Iowa City, Iowa, a municipal corporation, hereinafter referred si to as the City, and the Community and Home Health 5; Service Agency, hereinafter referred to as Agency; Now, therefore, be it agreed by and between the City and the Agency as follows: I. Scope of Services A. The City agrees to provide space, furnishings, janitorial serv- ices, utilities, and use of specific equipment and services as set forth below. II. General Terms A. The City agrees to provide suitable classroom space on the 2nd floor of the Senior Center to the Agency for the provision of an adult day program for the elderly. This space will be available for use by the program on January 1, 1985 and continue until June 30, 1985, at which time the Senior Center Commission will re-evaluate the success of the program using this space. e s B. The City agrees to provide heatino and conlinn fnr fhn,, , a level deemed appropriate for older persons. Q 319-2- Page 2 C. The City agrees to provide regular janitorial service on a schedule deemed appropriate by the Senior Center staff. D. The City agrees to make available the services of the Senior Center secretary or the phone answering device to accept calls to the program on a limited basis. E. The City agrees to treat in a confidential manner all participant information that is jointly gathered. F. The Agency agrees to provide services and activities which are consistent with the purpose and goals of the Senior Center, such services to include, but not be limited to, health education, group counseling, social group activities, exercise and movement therapy. G. The Agency agrees to submit an annual report on services performed by the agency. H. The Agency agrees to submit an annual report of requests they have received for services or activities which are not currently provided in Iowa City. I. The Agency agrees to cooperate in data collection. A monthly report will be filed with the Senior Center staff to include: 1. Monthly total of service units/activities provided. 0; 3 P.2- Page 3 N 2. Monthly total of elderly receiving service or participation in scheduled activities (duplicated and unduplicated). J. The Agency agrees to submit a 30 day written notice when program changes are planned. K. The Agency agrees that it shall be responsible for the supervision of the Agency clients while they are participants in the Adult Day Program at the Senior Center. L. The Agency agrees to furnish all furniture and equipment needed for staff and participants' use of this space. M. The Agency agrees to pay for the installation and monthly cost of a phone if it requests one. III.Responsibility A. The Agency agrees to defend, indemnify, and hold harmless the City of Iowa City, Iowa, its officers, employees, and agents from any and all liability or claims of damages arising under the terms of this agreement, including any wrongdoings caused by Agency employees or volunteers, including, but not limited to, injuries to persons or properties services by or coming into contact with the Agency. The Agency agrees that it is not acting as an agent of the City in the performance of the conditions set forth in this agreement. A 3 9.z Page 4 B. The Agency assumes financial responsibility for the maintenance of n the present program including staff, supplies, transportation, phone and food. r F, ? C. The Agency assumes financial responsibility for the continuance of this program. IV. Discrimination The Agency agrees not to deny to any person its services on the basis of race, creed, color, sex, national origin, religion, marital status, sexual orientation or disability. V. Assignment A. This agreement may not be assigned without written consent of the parties. B. No space may be reassigned to any other agency or organization. C. The parties understand that the City of Iowa City does not directly provide service and that this agreement is solely for the purpose of assigning space in the Senior Center facility for the Jki�'ve""r�-sit""y bf to operate the adult day program. 6 G Page 5 VI. Insurance The Agency shall maintain in full force and effect a comprehensive liability insurance policy executed by a company authorized to do business in the State of Iowa, in a form approved by the City Manager. The minimum limits of such a policy shall be as follows: To cover the insured liability for personal injury or death in the amount of $300,000 and for property damage of $10,000. The failure of the Agency to maintain such a policy in full force and effect shall constitute immediate termination of this agreement and of all rights contained herein. VII. Termination This agreement shall become effective January 1, 1985 and shall terminate June 30, 1985. However, this agreement may otherwise be terminated upon 30 days written notice by either party. VIII. The undersigned do hereby state that this agreement is executed in triplicate as though each were an original, that there are no oral agreements that have not been reduced in writing in the instrument, and that this agreement constitutes the entire contract. A 39•z- Page 6 FOR THE CITY OF IOWA CITY, IOWA: IFOR COMMUNIT Y AND HOME HEALTH SERVICE AGENCY/7/•t r%''%a NuRSLz 12. !60� ie�i3�8� ,. 0;?39�1_ RESOLUTION NO. 84-329 RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TWO QUIT CLAIM DEEDS DISPOSING OF A 40 FOOT SEGMENT OF ALLEY RIGHT-OF-WAY IN BLOCK NINE (9) OF THE COUNTY SEAT ADDITION. WHEREAS, by Ordinance No. 83-3144, as amended by Ordinance No. AA --;?1C1 , the City of Iowa City did vacate a 40 foot segment of alley right-of-way in Block 9 of the County Seat Addition which is legally described as follows: Begin- ning at the northeast corner of Lot 6, Block 9, County Seat Addition, Iowa City, Iowa, according to the recorded plat thereof, thence, south 40 feet, ['. thence east 20 feet, thence north 40 feet, thence west 20 feet to the point of beginning. %. WHEREAS, the applicant for the alley vacation was R.A. McKeen who owns property abutting the above-described parcel; and WHEREAS, said vacated right-of-way has been appraised for a value of $800; and WHEREAS, purchase offers for such vacated alley have been made by both R.A. McKeen and the property owners to the east, H. Richard and Barbara L. Montross, for the acquisition of the entire parcel for the appraised value; and i' R; WHEREAS, a public hearing was held on the proposed disposition of said right-of-way for the appraised value on December 4, 1984, at the City Council Chambers, Civic Center, 410 E. Washington Street, Iowa City, Iowa and no comments were received; and WHEREAS, it is normally the City's policy to offer property owners adjoining vacated right-of-way first option to purchase the half of the right-of-way adjacent to their property. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA: 1. That the City agrees to convey the west half of the vacated alley right-of-way described above to R.A. McKeen for the price of $400. t (, 2. That the City agrees to convey the east half of said vacated alley right-of-way to H. Richard and Barbara L. Montross for a price of $400. 3. That the Mayor is authorized to sign and the City Clerk to attest quit claim deeds and such other documents as may be deemed necessary by the k City Attorney for disposing of said right-of-way as described above. 0;?39�1_ Resolution No. 84-'—'g Page 2 It was moved by Baker and seconded by Ambrisco the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Ambrisco �— Baker _x Dickson x Erdahl _x McDonald _x Strait _ x tuber Passed and approved this 18th. da of December 1984. d �!/ AYDR ATTEST: J1jJ! ea. CIT CLERK i Recolved & Approve{(, Flv,• 1JM, 4oJl I �nrftNtuNt a39,el