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HomeMy WebLinkAbout1983-01-04 Bd Comm. minutes�r MINUTES JOINT MEETING IOWA CITY CITY COUNCIL AND JOHNSON COUNTY BOARD OF SUPERVISORS DECEMBER 14, 1982 3:00 P.M. RECREATION CENTER COUNCILMEMBERS PRESENT: Mayor Mary Neuhauser, Kate Dickson, Clemens Erdahl, Larry Lynch, John Balmer, David Perret, John McDonald (3:15 p.m.). STAFFMEMBERS PRESENT: Dale Helling, Abbie Stolfus, Robert Jansen. SUPERVISORS PRESENT: Chrp. Betty Ockenfels, Don Sehr, Dennis Langenberg, Harold Donnelly, Richard Meyers. STAFFMEMBERS PRESENT: Pat White, Carol Peters. MODERATOR: Clayton Ringgenberg, University Institute of Public Affairs; Bonnie Pryor. Ringgenberg asked that both Ockenfels and Neuhauser discuss their view of the purpose of the meeting. Ockenfels stated that present and future concerns could be shared, communication improved, and goals could be set. Neuhauser agreed and added that possibly better ways could be found to do what is now being done, but no substantive decisions would be made today. Councilman McDonald arrived, 3:15 P.M. Ringgenberg thought that this meeting could help the cause of local government, as evidencethat the agencies can work together, the taxpayers benefiting from such efforts. First a list of things both agencies were now doing jointly was made. It included the Fringe Committee work on land use; the joint hearings for United JCCOG. Then Ringghuman for enbergaskedservices suggest ons forthe concernsCenter common interest to both the City and the County. Those of interest to at least one-half of the members of the two groups were: 1) Economic Development - High Tech Area, 2) Ambulance Services, 3) Land Use, 4) Space Needs, 5) funding for Human Service programs, 6) Coordination of Public Safety iareas, 7) establishment of a Human Services Council, and 8) methods of communication. Other suggestions included Animal Control and Licensing, Committee to study crime among juveniles, Sold Waste Management, Skyrocketing costs of Health Insurance, Funding for the Public Library, and Airport Zoning. the hadabeengschedureanuntinge aftermt eeeountyahl elections�eandhat no evidentlytthis reason had not been communicated to the County Supervisors as they were waiting for the City to express an interest. A ten-month schedule will be set up, finishing before the Council elections. McDonald pointed out that the seven area studies are done, and one could be scheduled for discussion each month. Solutions for Land Use: a. Committee meet in January, b. work out a schedule for completion of the work and approval of plan, c., have regular meetings, d. committeemembers check back with the Board and the Council periodically along the way. 3 I,. =DES " -JO.1 (/ I CEDAR j City Council/Board of Supervisors December 14, 1982 Page 2 Economic Development -Nish Tech. Area. Neuhauser commented that the City and—the County had had no input in the State plan. White added that they were also shut out of the East Central task force. Councilmembers related their endorsement of the Chamber of Commerce Economic Development Plan, and asked if the County wanted to be involved. Solution: County Board of Supervisors consider a person from the Board of the Economic Dev. Comeittee. Senior Center. The advertising is now in compliance Ockenfels advised, an strrii uted a copy of the meal policy statement. Problems with the numbering system were noted. Congregate Meals needs to know how old the participants are, Donnelly stated. Neuhauser suggested one group take charge of the meals, let the City get out, and the Senior Center staff participate only when asked. She also suggested use of a Congregate Meals card which could be shown. JCCOG. Both agencies thought it was working well, with responsibility on tale elected officials. Ambulance Service. 70% of the calls are to city residents. Cost of the ou-nt�omillea 5 Fund, this year $627,000 for the 24-hour service, three ambulances. First Responder Program from the Fire Department was noted. Meyers asked the City to talk to the hospitals with them. Lynch questioned why the contract could not be put out for bid. Only two Iowa counties provide ambulance service. White asked that ambulance discussion be added to negotiation of the City's fire contract with the University, noting that the University is not producing tax for the County. Balmer wanted information on ambulance service to review. Ockenfels and Neuhauser will discuss this and set up a special coneittee. Public Safety. Regarding joint recordkeeping and radio operations, Jansen noted that this would be cost-saving, Solutions: review working relationships between Sheriff and Police Departments; identify possible areas for working together. Space Needs. Neuhauser suggested a facility adjacent to the County Jail or theTa City Police Department, City needs are for a Police Building and a Fire Building. Erdahl explained the future plans for the Fire Station and Civic Center. The County needs are for a County Office Building (Harrison Street). Solution: County to bring a proposal of what they are planning, and to bring draft of an agreement to Council for the January 3 meeting. The City Attorney will report on the legal ramifications of closing Harrison Street. Neuhauser asked if the Super- visors were opposed to the Police Building next to the Jail. Ockenfels stated that they have a need for prisoners. Library. Contract with the County for a term longer than a year was discussed, Lyman is the County representative and the Board should make their wishes known to him, Animal Control. Dual licensing noted. The County has problems with enforcement n the County. City's new process'on computer noted. 3 1 I, 141CP,OTILMED BY 'JCIRM-.MICR cA.B._ .._7 CEDAR RAPIDS - DES MOINES I -- -,.A J �r City Council/Board of Supervisors December 14, 1982 Page 3 Communication. Balmer noted the importance of having one voice speaking or each body. Solutions: a. Shared special committee meeting minutes, b. Board Chairperson and Mayor meet periodically, c. communication of informal actions by Chair of Board and Mayor, d. annual meeting of Board and Council, e. anticipated actions and formal actions communicated in writing. Human Services. Ockenfels noted the State D.S.S. memo. Erdahl asked for a copy. Act : Board Chairperson and Mayor meet with Cheryl Mintle and make a proposal to JCCOG. Goal to be less reactive (on finances and service needs). Arrange this year a joint hearing meeting with amount and sources of money, the agencies to have a total amount for funding predetermined. The County can better fund some agencies than others. Ringgenberg asked for reactions to the session. Everyone thought it went well. Balmer noted that the key is in the follow-up. Lynch suggested two-hour meetings in the future. All agreed that' Ri nggenberg had done an excellent job. Meeting adjourned, 6 p.m. MICROFILMED By - _ JORM.--MICR*CAB 111 CEDAR RAPIDS - DESMDIYES 3 MINUTES COMMITTEE ON COMMUNITY NEEDS DECEMBER 1, 1982 12 NOON IOWA CITY PUBLIC LIBRARY, ROOM C MEMBERS PRESENT: Bonney, McGee, Whitlow, Becker, Cook, Lauria, Leshtz i MEMBERS ABSENT: (Excused) Hirt, VanderZee, Lockett, Dodge i STAFF PRESENT: Milkman, Keller, Barnes, Behrman COUNCILPERSONS PRESENT: None i RECOMMENDATIONS TO CITY COUNCIL: 1. CCN recommends that the City Council adopt and use the application form as amended, which would include an attachment of one page to the regular form. Additional information requested includes the voluntary response to the HUD criteria categories of Elderly (62 or older), Handicapped or Disabled, Racial or Ethnic Minority, and Lower Income. The page will also include a chart listing the gross income .levels for different size households which qualify persons as having a "lower income." (See attached sample) 2. CCN recommends the allocation of a grant of $25,000 and a $40,000 i zero percent interest loan to the River City Housing Collective, Inc. SUMMARY OF DISCUSSION: Bonney called the meeting to order. The minutes of October 19, 1982, and November 3, 1982, were approved as circulated. i It was suggested not to send a flier to the Creekside neighborhood telling i them of the Committee's decision to not fund sidewalks and street paving, j but the storm sewer project instead, as the City Council had decided not to allocate the $100,000 as recommended by CCN. Bonney suggested that the Creekside information be changed and made current and that the whole procedure that had occurred be outlined. Bonney thanked the staff and the j Committee's members for the continuous support of CCN's decisions. Discussion of CCN Application Form: Bonney reviewed the memo received from Milkman, dated November 22, 1982, regarding the CCN application form. Becker stated that she was dissatisfied with asking applicants to request a chart from the City Clerk listing the gross income levels for different sized households which qualified persons as having a "lower income." Milkman expressed the problem with including that information in the body of the application, as t5 r 141CROFILIMEO BY _ _ _____�. �• "DORM--MICRfJL-AB- I CEDAR RAPIDS • DES MOINES Y , MINUTES COMMITTEE ON COMMUNITY NEEDS DECEMBER 1, 1982 PAGE 2 the figures change annually. Lauria suggested that the range list be distributed with the application form; it could be attached and changed every year. The consensus of the CCN was to attach this information to the application form. Becker moved that CCN adopt the application form as amended and recommend its use by the City Council. Whitlow seconded the motion. Leshtz stated that he had thought CCN's sentiment was against the suggested checklist format. Bonney stated that there had been some discussion suggesting that the applicants include their interest in certain categories in a narrative form. McGee suggested that the checklist be made a separate part of the application form entirely, making it obvious that the response was voluntary. McGee further suggested that this would benefit the City, as they would not have to make up special applications for CCN; the application could be two pages rather than one page. McGee offered a friendly amendment to the motion, stating that this information be requested on a separate page along with the chart listing the gross income levels. Becker accepted the friendly amendment and Whitlow seconded. i The motion as amended carried 6-1; Leshtz voted no. Leshtz stated his reason for voting no as being dissatisfaction with the checklist format. The review of the Housing Assistance Plan (HAP) was deferred. Presentation of River City Housing Collective Information on Low -Income , ousinu Dan Daly, representing the River City Housing Collective, Inc., and Mark Grant, treasurer of the River City Housing Collective, Inc., distributed and presented a written report. (See attached) Grant distributed financial statements of the RCHC. Grant stated that these statements reflected steady growth of the Collective which has expanded steadily and i has recruited more people in its membership. Becker complimented Daly and Grant on the appearance of the exterior of the houses used by RCHC, stating that she had heard they were good neighbors. Daly stated that RCHC was requesting $65,000, which is coming ; back to CCN from their low -rent site acquisition program. McGee asked if the RCHC had a specific property in mind for purchase. Daly stated. that they did not, but that with the $12,000 of capital they now had and the addition of $65,000 as an outright grant or 3 percent loan, the RCHC would be able to purchase a home in the $140,000-$160,000 range. I MICROFILMED BY -JORIN--"MICR�LAF3- iI CEDAR RAPIDS DES NO LYES f i L �- t r MINUTES COMMITTEE ON COMMUNITY NEEDS DECEMBER 1, 1982 PAGE 3 Lauria asked if the RCHC qualified for Iowa Housing Finance Authority (IHFA) loans. Daly stated that he was unsure. Milkman offered assistance in contacting IHFA. Daly stated that the RCHC had contacted the Iowa State Bank about cooperative loans; a 15 percent interest rate had been quoted. Lauria asked about the status of the money being returned to CCN. Milkman explained that about $65,000 was now back in the CDBG account from the Public housing site acquisition project. Lauria moved that CCN allocate a grant of $65,000. McGee seconded the motion. Bonney suggested that the same types of investment protections that CCN mm had used in the past be included with this allocation. Milkman coented on the use of grants versus loans. Milkman stated that, with CDBG monies continually decreasing, CCN might - continually think more about low-interest loans rather than outright grants. Whitlow asked if there were any advantages to forgivable loans versus outright grants. Milkman stated there was no di f the fRCHCs adeuate for 's needs. Daly stated that it was.erene between the two. Becker asked �fLau iafurtherount asuggested that IHFA be contacted. McGee expressed preference for an outright grant, statimoneyng that w would beher cominglic backutonCCNneMilkman statedwas on a thatthis w sloan andmnore ot necessarily true, as there were no new construction funds anymore. Cook expressed support for a low-interest loan rather than a grant. Daly stated that many RCHC members have expressed the hope that a blend of grants and loan monies be used; Daly suggested that a portion of the allocation be a grant ($25,000 for the downpayment) and the remaining $40,000 be allocated as a zero percent loan. Daly stated that RCHC realized its responsiblity to the community and would like to see the money returned to its good uses. The motion failed unanimously. Lauria moved that the allocation of a grant of $25,000 and a $40,000 zero percent interest loan be made to the River City Housing Collective Incorporated. McGee seconded the motion. The motion carried unanimously. The meeting adjourned at 12:32 p.m. The members went on a bus tour of CDBG projects. Council member John Balmer joined the Committee for the tour. Taken by: Sara Behrman, Minute- aker 1 nICROFILRED BY I l' DORM-MICR6LA:EI-- - CEDAR RAPIDS DES'MOINES. ATTACHMENT TO APPLICATION FOR COMMITTEE ON COMMUNITY NEEDS IN ORDER TO ENSURE THAT THE COMMITTEE ON COMMUNITY NEEDS IS REPRESENTATIVE OF THE COMMUNITY AND THE GROUP(S) WHICH IT SERVES, PLEASE INDICATE IF YOU ARE A MEMBER OF ANY OF THE FOLLOWING CATEGORIES: i Elderly (62 or older) Handicapped or Disabled Racial or Ethnic Minority Lower Income (see chart below) None of tiro above Your response is voluntar , nd you may wish instead to elaborate on or indicate areas in w c you can make a special contribution to the Committee in another section o� this form. i MAXIMUM ADJUSTED GROSS INCOME LEVELS FOR LOWER INCOME HOUSEHOLDS (12/92) $13,350 for a ]-person household $15,250 for a 2-person household $17,150 fora 3-person household $19,050 for a 4-person household $20,250 for a 5-person household i $21,450 for a 6-person household $22,600 for a 7-narcm hnuen6wlA 1 MINUTES OF THE IOWA CITY MUNICIPAL AIRPORT COMMISSION MEETING Iowa City Civic Center December 16, 1982 Members Present: Saeugling, Redick, Tiffany, Schmeiser, George Member Absent: None i Staff Present: Zehr, Brown, Wright j Guests Present: Dr. Nelson Logan, Doug Harold (DI) i Chairman Saeugling called the meeting to order at 5:40 p.m. The minutes of the j November 18 meeting were considered and approved. Manager Zehr presented the bills for the month and explained them briefly. The bills were approved for payment as presented. Zehr explained his most recent communication with Agri Services indicated that the renter wishes to stay in the United Hangar office space; however, they are four months in arears•with the rent and it was decided to start eviction proceedings. jCommissioner Schmeiser reported on results of the Budget Committee's meeting to } establish priorities. The recommendations have been submitted to the Finance Department for review. It was decided the the Budget Committee would meet on Tuesday, January 4 at 11:00 a.m. for a final review of the budget before I submitting it to the City Council on January 6. 1 Proceeding to Item 3c of the agenda, Zehr reported his inspection of the used generator in Des Moines revealed it to be lacking parts which can no longer be ( obtained and he, therefore, did not purchase the generator. He is pursuing efforts to purchase a used snow blower, however. j - There was no chairman's report. Dr. Nelson Logan, local resident and pilot, inquired about the possibility of more T-hangars being constructed at the air- port. Zehr explained that, while construction of more hangars is planned in j Phase II of the Master Plan, the time frame is flexible, and commitments by 10 long-term lessees would enable the Commission to issue bonds and proceed with construction at an earlier date. Dr. Logan indicated he believes there are several other prospective renters and he will pursue their identification. The subject will be placed on the agenda of the next meeting. I Commissioner Schmeiser indicated he had been asked about relocation of the NDB to the approach end of runway 35, but Zehr explained that placement on the field will provide four instrument approaches instead of only one, and it was decided that location would be more desireable. i i Zehr announced the Cedar Rapids Airport Tower will hold an open house on December 22, 1982, from 1:00-5:00, for display of new equipment. i The meeting was adjourned at 6:35 p.m. Recorder: Priscilla Wright s , 7 MICROFILMED BY ' JOR M— MIC R#LA B" c+ CEDAR RAPIDS • DES MOINES I ! �� 3 .• I MINUTES IOWA CITY HOUSING COMMISSION WEDNESDAY, DECEMBER 1, 1982 MEMBERS PRESENT: Ringgenberg, Farran, Logan, Krause, Vander Zee, Haendel MEMBERS ABSENT: Karstens STAFF PRESENT: Munson, Kucharzak, Seydel, Flinn, Keller, Barnes RECOMMENDATIONS TO COUNCIL - 1. That City Council be advised that we are very concerned 'about the loss of an inspector with the workload that we have, and that we recommend City Council immediately fund that inspector out of general funds. RECOMMENDATIONS TO STAFF: 1. That meeting be arranged in February with .outside speaker, Housing Commmission, and Housing Commission Task Force on Congregate Housing. f I 2. That names of school-age children be released to Iowa City and Clear iCreek School Districts. 3. That Human Rights Commission table further discussion on Civil Rights Ordinance, and that they meet with Housing Commission for further discussion. - 4. That River City Housing Collective provide Articles of Incorporation and By -Laws to City legal staff for review prior to Commission review of proposal. � I i I S That b -laws Of HousinBoard of peas be reviewed a to provide for administr tive actionponlcertain appeals.nd/or amended MINUTES: 1. Meeting was called to order by Chairperson Haendel at 3:30 p.m. at Meeting Room A of the Iowa City Public Library. 2. Minutes - moved Ringgenberg, second Logan, that minutes be approved , as mailed. Approved 6/0. 3. Congregate Housing - R. Neumann of R. Neumann b Associates presented the preliminary analysis of the physical aspects of Central Junior High and its adaptive uses for congregate housing. Commissioners reviewed proposed plans and were advised the following changes would have to be made to existing facility: i Ii �.._� 1 MICROFID BY �. 1. DORM" -MR#CA9'- - -- - 1 CEDAR RAPIDS: -DES MOINES / I � ;I! MINUTES IOWA CITY HOUSING COMMISSION WEDNESDAY, DECEMBER 1, 1982 PAGE 2 a. new plumbing and heating system; b. roof needs repair; c. elevator and ramp added; d. partial sprinkler system would need to be revised and added to; e. fire escapes replaced by stairwells; f. new electrical system. Neumann advised that the building contains 39,000 sq, ft. or 500,000 cu. ft. of space, but only 14,600 sq. ft. is rentable living space. He estimated the cost of renovating at $1,500,000 with 10% to 15% variable either way. He further estimated that similar space, exclusive of land, would cost $990,000 to build; thus, finding renovation not cost-effective. Following discussion of scope of services, number of units, type and size, Vander Zee moved, Ringgenberg seconded, that Housing Coasission give guidelines on type of facility (begin to make policy decisions such as how many units are needed? What would an apartment look like? Type of facility?). Approved 6/0. Haendel indicated she feels Commission needs to get involved with the Task Force. Consensus that entire Congregate Housing Task Force be invited to February meeting. Discussed possibility of getting Powell Lawton to come to February meeting to provide guidance in planning for design needs, population, etc. and assist in keeping options open. Kucharzak will attempt to secure Mr. Lawton's assistance and arrange an all day meeting in February. Munson asked Commissioners to review Congregate Housing Report and make suggestions. 4. Housing Rehabilitation - Barnes distributed information on energy efficient furnaces and advised they would discuss at next meeting. 5. Housing Assistance Plan - Keller explained purpose of HAP and reviewed figures utilized. 6. Coordinator's Report - Seydel reported assistance paid on 378 units December 1 for a total of $66,051.50. Fourteen new applications were submitted for approval. School District Report - Seydel advised that we are asked annually to submit a list of names of all school-age children' in Section 8 or Public Housing to the Iowa City and Clear Creek School Districts; and i MICROFILMED BY ' __ JR ORM��-MIC0LA9� _i CEDAR RAPIDS DES MOMES _ .J 0 1N�� L )' MINUTES • IOWA CITY HOUSING COMMISSION WEDNESDAY, DECEMBER 1, 1982 PAGE 3 i that Housing Commission approval is required before releasing such names. Moved Krause, seconded Logan, that names be released to school districts. Approved 6/0. Section 8 Moderate Rehabilitation - Money for program has been spent, but efforts have failed to produce any units. Considering writing ` HUD requesting cancellation of moderate rehabilitation program. Public Housing 22-3 - Units filled. No problems. Public Housing 22-4 - One foundation poured, two footings in place. Construction on schedule. Considering applying for additional Public Housing units. Will be scheduled for discussion January meeting. 6. Civil Rights Ordinance - Proposed revisions distributed to Commission and they were advised of public hearing on December 13., Cemmmission discussed ramifications of proposed changes on housing. Concerns were expressed over imposing of values on landlords, failure to distinguish between large and small complexes and owner - occupied units, and preventing landlord from right to decide who they want to rent to. Moved Krause, second Logan, that we recommend that Human Rights Commmission table further discussion on ordinance, and that they meet with Housing Commission for further discussion. Approved 6/0. Housing Commission invites Civil Rights Commission to January meeting. 7. River City Housing Collective - Dan Daley and Mark Brandt appeared on behalf of the Co-op. They advised that RCHC has assets of $150,000 and equity of $30,000. Average rent is $110. Daley advised they had asked CCN for assistance to purchase next house. CCN recommended that they be granted $25,000 for down payment plus a 0% interest loan i for $40,000. i Questions were raised as to organizational structure, participation, j and eligibility. Commissioners were advised that 1) membership is open and voluntary; 2) 80% of members are low-income; 3) homes are comprised of ten or more non -related persons. Questions were raised as to eligibility based on the HUD guidelines for "family" as well as single and married persons living in the same house. Moved Krause, second Logan, that if River City Housing Collective is willing to make their Articles of Incorporation and By-laws available to City Attorney, that Housing Commission will review the proposal. Approved 6/0. I J MICROFILMED BY 1.—JOR M � MIC R#LA9 _ CEDAR RANDS DESb l i MINUTES IOWA CITY HOUSING COMMISSION WEDNESDAY, OECEMBER 1, 1982 PAGE 4 Krause recommended that the City should review organizational structures of all organizations making requests of the Housing Commission. 8. Recording of variances - tabled. 9. CCN- no report. 10. General Discussion - Problem of number of appeals and time constraints of Housing Commission was discussed. Consensus that By- laws should be reviewed and, if necessary, amended to provide for an administrative process to handle uncontroversial appeals. Fred, Goldie, and Al agreed to attend appeal hearing on December 14. 11. Housing Inspection - Moved Vander Zee, second Ringgenberg, that City Councilbeadvised that we are very concerned about the loss of an inspector with the workload that we have, and that we recommend City Council immediately fund that inspector out of general funds. Approved 6/0. 12. Adjournment - Moved Logan, second Farran, that meeting adjourn. Approved 6/0. Adjourned 6:45 p.m. i MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING DECEMBER 16, 1982 4:00 PM ADMINISTRATIVE CONFERENCE ROOM I MEMBERS PRESENT: Bartley, Drum, Lyman, Cavitt, Gritsch, Zastrow MEMBERS ABSENT: Bovbjerg, Grimes, Wallace STAFF PRESENT: Eggers, Jehle, Kelley, Spaziani OTHERS PRESENT: Forsythe, Library Foundation Coordinator President Zastrow called the meeting to order at 4:08 PM. Minutes of the Regular Meeting of November 18, 1982 were approved. Drum/Gritsch. Dis. bursements for December 1 -and December 15, 1982 were approved. Drum/Cavitt. There were no reports by the Director or the President. Cavitt reported that the essential news of the Planning Committee can be found in the minutes of the December 7 meeting. Bartley and Forsythe reported for the Foundation. Nearly $18,000 has been raised. Three targeted mailings have gone out sine the October 29 auction. The report on Gift Money Received and Expended, FY79-FY83, was approved for submission to the City Council. Bartley/Gritsch. The Board adopted the statement on Diversity in Collection Development, an interpretation of the Library Bill of Rights. It replaces the 1972 statement called Sexism, Racism and other "isms" in Library Materials.Drum/Bartley. The Board reviewed the staff's plans for the balance of the project funds. They were developed under the following criteria: 1. Completes, augments or revises original building/equipment. 2. Not an item likely to attract gift funds. 3. No major staffing implications. 4. Not easily absorbed by operating budget. The Board generally approved this plan as presented and authorized the Director to proceed with purchases. Bartley, Lyman. The meeting was adjourned at 4:50 PM. The next regular meeting of the Library Board of Trustees will be January 27, 1983 at 4:00 PM in the Administrative Conference Room. Joan hle, Recorder i 111CROFILMED BY l lI11 DORM" --MIC R#1 A 6'- - CEDAR RAPIDS • DES MOINES MINUTES HUMAN RIGHTS COMMISSION NOVENBER 22, 1982 -- 7:30 PM' IOWA CITY PUBLIC LIBRARY, ROOM B MEMBERS PRESENT: Johnson, Futrell, Gill, Turner, Barcelo, Watson, Portman, Jordison, Raupp MEMBERS ABSENT: None STAFF PRESENT: Williams, Melling, Behrman GUESTS PRESENT: Anne Scupham, New Appointee RECOMMENDATIONS TO CITY COUNCIL: None. RECOMMENDATIONS TO CITY MANAGER AND STAFF: That a public hearing be set 'for December 13 at 7:30 PM at a place which is handicapped accessible in order to discuss the recommendations of the Legislative Committee with regard to proposed amendments to the Human Rights Ordinance. That the Human Relations Director discuss the City's Affirmative Action Policy at the next Human Rights Commission meeting to be held on December 20, 1982. That the Assistant City Manager determine the various meeting rooms available in Iowa City for the public use. SUMMARY OF RELEVANT DISCUSSION: I. Meeting called to order by Chairperson Watson at 7:36 P.M. 2. Watson stated that incompleted business from the October meeting would be handled prior to new items on the agenda. 3. Old Business: A. Civic Center Handicapped Accessibility - Update Watson read the minutes of the City Council meeting regarding the Human Rights Commission's recommendation on this issue. Watson stated that no letter had yet been received from the City Manager. Raupp asked if statistics were available regarding the actual use of the Library's meeting rooms by City commissions and committees. Futrell stated that the Library itself keeps records of room use, and Watson added that the Library's rooms were heavily booked. Watson suggested the Commission write a letter to the Senior Center Commission and request the use of the Senior Center for the Human Rights Commission's once a month night meeting. Turner stated that other meeting rooms were available throughout the city, particularly r^- MICROFILMED BY •--.•�( L L ` 'JORM --MICR4C7A 8 CEDAR RAPIDS DES MOINES 0 1 i HUMAN RIGHTS COMMISSION NOVEMBER 22, 1982 PAGE 2 various banks and churches. Raupp expressed concern with the abrupt way in which the City Council dealt with this issue. In Raupp's Opinion, it appeared the Commission's suggestion was rather feasible since there appear to be plenty of places throughout the City to hold meetings. Raupp stated that it appeared as if the City Council did not feel handicapped accessibility was such a great issue. Turner stated that City Council could hold its informal meetings in the City Council Chambers rather than the City Manager's Conference Roca. Futrell suggested that the Commission await the letter from the City Manager's office prior to further action and Barcelo agreed. Raupp asked if it would be appropriate to have Helling compile data prior to receiving a letter. Watson stated that an inventory of facilities other than City -owned buildings available for meetings would be helpful to have. B. City's Affirmative Action Plan Williams referred to material distributed several months ago. Barcelo stated that she had been concerned because the Affirmative Action Plan had painted such a favorable picture, although she was not sure what the plan was, i.e., 'no follow through, report on hiring procedures, etc. Raupp asked if the City had goals for affirmative action rather than the reporting of weak hiring practices in the Fire and Police Departments. Johnson asked if it would be appropriate to ask Anne Carroll to attend a meeting and explain the City's plan to' the Human Rights Commission. Barcelo agreed with that idea. Watson suggested that actual numbers be contained in the report. Johnson suggested that the Commission specifically request a brief overview of both the affirmative action plan and its outcome, its successes and failures. Raupp stated that the Police Department stands out as an area in the City where hiring opportunities are low. Raupp stated that there have been three hiring opportunities and all males had been hired; this was inconsistent with an aggressive affirmative action plan. Barcelo asked what the promotional rate in the City was as the affirmative action plan was not just hiring. Watson agreed with Johnsons comments, stating that the goals, hopes, plans, strengths and weaknesses should be outlined in any affirmative action plan. Barcelo stated she was concerned about the review role of the Commission, especially regarding people being able to respond and input into the affirmative action plan. 4. New Business: A. Complaint Closure Procedure: Watson explained the complaint closure process; and emphasized the need for Conciliation Team members to discuss the complaint as a team, and then, again as a team, make a determination of either probable cause or no probable cause. IJ i 'ti j MICROFILMED BY 1" DORM-MICR46LA8 CEDAR RAPIDS DES MOMS I ! HUMAN RIGHTS COMMISSION NOVEMBER 22, 1982 PAGE 3 5. Incompleted Business from October Meeting: Finished, the Commission took up new business on the agenda. 6. The minutes of October 25, 1982, were amended as follows: Page 3, third paragraph, fourth sentence: to read "Brown stated that, if mental disability was included as an exemption, he would be more comfortable if language was inserted stating that mental disability did not relate to that person's ability and capacity to engage in a credit transaction. Page 3, fourth paragraph: "Raupp suggested" rather than "stated". Page 4, third paragraph, sixth 'sentence: "Watson stated that the law should prevent anyone from being discriminated against whether or not they engage -in homosexual acts". Page 4, fourth paragraph, first sentence: "Raupp expressed concern that this amendment would restrain him from denying one of his rooms to a homosexual". Page 5, first paragraph, first sentence, "Raupp stated that it was not the same; Raupp stated that it was his experience that living near and around homosexuals can make one homosexual". Portman moved and Turner seconded that the minutes of October 25, 1982, be approved as amended. The motion carried unanimously. 7. Public Discussion: Anne Scupham, new. appointee to the Commission effective January, 1983, was introduced. 8. Complaints Pending: A. E/S,5-13-8002 and 5-19-8003. Barcelo stated that she had been unable to reach the complainant and would try again by calling the Complainant at home. B. E/A&D, 5-6-8102 & 8102. Portmann stated that the conciliation team would meet after tonight's meeting. 9. Cases in Legal: A. E/S, 6-9-8004. Williams stated that, while the case was not yet out of Legal, they had finished their review and the memo was awaiting signature. B. E/0, 11-4-8103. 141CROFILIIED BY CEDAR RA JORM RAPIDS DES'L t�4OIA14ES H i % J � / 1 1 ! � I I ^' HUMAN RIGHTS COMMISSION NOVEMBER 22, 1982 PAGE 4 i C. E/A, 11-28-7912. D. H/R, 7-15-8204. Williams stated that cases B, C and D had just been sent to Legal this week. 10. Cases Closed: A. E/R, 8-19-8203. Williams stated that the complainant had withdrawn his complaint. 11. Educational Projects: A. Community Outreach Committee: Raupp stated that he had made little progress on the mailer update and the committee had not met since the last meeting. iS. Barcelo reported on her in-service training in the school systems in i Iowa City. Barcelo stated that the Commission was being encouraged by the Superintendent of Schools to resubmit their names as resource _ people. C. Watson reported on his various speaking engagements at service organizations in the City. Raupp asked whether the civic organizations committee should draft something concerning the membership restrictions of various civic organizations in Iowa City. Watson expressed the personal opinion that this was not the City's business and the amendment of bylaws and membership policies should be handled internally by the civic organizations. Raupp asked for a consensus from the Commissioners regarding the timing of such a meso. Raupp stated that a memo listing selected service clubs and their restrictive bylaws could be prepared and asked that a committee report be i placed on the next month's agenda for discussion. Johnson recommended that Watson appoint one of the new members to serve on the civic organizations committee. I I D. Barcelo suggested that a new updated brochure be printed. Williams pointed out, there were possible ordinance changes to be made in the near future, but agreed to update the names of the Commissioners. 12. Old Business: A. Legislative Committee. Watson stated that he had spoken to Mayor Neuhauser regarding a public hearing to discuss suggested amendments to the Human Rights Ordinance. Mayor Neuhauser had indicated that i such a public hearing would be a welcome idea. Watson suggested holding a public hearing on either December 6 or December 13 and outlined various suggestions for the arrangement of that meeting. Among the procedures suggested: a sign -in sheet for those attending, a five minute limit for comments; live cable vision coverage with call-in feature; a Commissioner to speak/respond to concerns; a screening of calls; and the agenda to include: a) a general introduction, b) ground rules/overview, c) public comment, 1 _ 1 IdI CR0 FIW4ED BY � —JORM--MICR-6L4B- CEDAR RAPIDS • DES MMES I ! HUMAN RIGHTS COMMISSION NOVEMBER 22, 1982 PAGE 5 d) Commissioners' comments, and e) adjournment. Watson suggested that during the December meeting, the Human Rights Commission vote on the final draft of the proposed amendments and forward it to the City Council for their comments and possible action. Futrell stated that the legislative committee had discussed the idea I of having a public hearing and had felt that the commission should vote tonight on what should be submitted for public discussion. - Futrell reviewed additional items discussed by the Committee: v+ 1. Section 18.32, housing, subdivision b3; definition of a non-profit organization. 2. 18.40-8: Description of conciliation team. Futrell stated that the explanation of a designated member was not satisfactory. 3. The reference to discriminatory and/or unfair practices. Turner had suggested that the word "unfair" be deleted. Futrell suggested that a legal opinion be solicited as to - why such wording should be included. Futrell asked if the Commission wanted these items taken care of before the public hearing or left out of the current set of proposed changes: Portman stated that the aforementioned changes were not pressing. Turner agreed. Portman congratulated the committee on its fine work. Raupp questioned the inclusion of the word "nonprofit" as an unnecessary qualifier in the changes suggested by the committee. Raupp also suggested that language be drafted describing the major policy changes as suggested by the proposed amendments. Helling i reviewed the requirements for public notice, stating that, other than i a 24-hour meeting notice, there was no required public notice. Barcelo suggested a December 13 public hearing date. Futrell asked if it was the consensus of the Commission to work on the definition of nonprofit. Watson stated that the question was whether the intent to include nonprofit organizations was aimed toward halfway houses and youth homes, etc. Raupp stated that the language of the law should i clearly state its intent. Johnson stated that legally correct i statements should be drafted prior to the public hearing. Turner stated that was practically impossible as it would take an entire year. The Commissioners discussed whether or not the word nonprofit should be further defined in the ordinance. i Portman moved that this document as prepared by the Legislative Committee be accepted without the three areas of concern raised by Futrell and that this document be the subject of the public hearing. Barcelo seconded the motion. N (1 � 141CROFIL14ED BY � -JOR MI -"MIC R46 L-A RAPIDS • 0 ES MO RUES Ir i 1 HUMAN RIGHTS COMMISSION NOVEMBER 22, 1982 PAGE 6 Williams suggested that, to make marital status more palatable to landowners, smaller complexes should be exempt as the intent of the changes was to make larger complexes comply. Futrell suggested that any further changes await the public hearing and Turner agreed. I Watson offered a friendly amendment, suggesting that under Section 18-34 the following be inserted: 0. The following are exempted from provisions of this section: f 1. Refusal to enter into any consumer transaction shall not be i a discriminatory practice if such denial is based on an objective determination of credit - wrothiness or ability to comprehend the transaction. t Portman accepted the friendly amendment and Barcelo seconded. IJohnson stated that the'Comslission had not discussed Legal's memo referring to mental disability. Johnson stated that the 'changes Phssuggested Legislative s dleft vdisabiility virtually undefined and more vague. Watson stated that he would like a revised legal opinion regarding the inclusion of mental disability as a protected class was under tated that the Coission edef nano disability. Johnson t transaction Watson fpointedurthers ut that su h action would bring the COmission into direct conflict with legal advice. Raupp stated that prior to public hearing, the Commission would want to have done its homework and have received legal review. Raupp indicated that he would vote against the motion as the document needs legal review trior tlic hnnaressed ttwith the facthat therewas nothig inaarrtive famaexplainingthe changes made by the ignoring a substantial piece sof legal ed �opinionments �dRaupp statedthe Commsion that twas he commission was approximately about a meeting away from a document which could be sent to the public. Turner called for the question, stating that she agreed that at the Public hearing, the Commission should specify that this is a rough draft and the proposed changes must be put in the context of the ordinance. I Futrell indicated that, if voted tonight to send to public hearing, the changes would be written up in a more easily understandable format. Futrell stated that it was a matter of timing; to get a final legal version would further delay the passage of the roosed amendments and publicity about the proposed changes was currently high. Futrell stated that it would be timely to ask for public comment at this time. Portman seconded the call for the question. Raupp asked if this could be called a rough draft and Williams stated that it could. The motion to accept this document without the three additional areas of concern and to let it be the subject of a public hearing passed 7- 2; Raupp and Johnson voted no. r r t 141CROFILMED BY DORM-MICRf6L-A9 - CEDAR RAPIDS • DES 14O1NE5 1 ! �---- - t I HUMAN RIGHTS COMMISSION NOVEMBER 22, 1982 PAGE 7 Johnson suggested that the public hearing be planned carefully; Barcelo wondered if a pro and can speaker on the various issues should be utilized. Futrell stated that she preferred not to set up a pro and con situation. Watson stated that it would be a good idea to send a summary of the wording regarding the exact changes and the Commissioners' rationale to banks, the Chamber of Commerce, landlords, the Association of Retarded Citizens, and mental health centers. All agreed that would be a good idea and suggested that Williams handle it. Gill suggested that the legislative committee meet within the next week to work out the details of procedures and lists. Helling asked how important cable TV coverage was due to the timing of the hearing. Jordison stated that the hearing; and the possible inavailability of the cable TV crew. Jordison stated that the hearing could be held without cable TV coverage, if necessary. Portman moved that the public hearing -be set for December 13 at 7:30 PM at a place handicapped accessible. Jordison seconded the motion. The motion carried unanimously. Helling suggested that the Commission set a time to receive letters of input into the public hearing. the staff report. Johnson recommanded the suspension of all Items on the agenda except 13. The staff report was reviewed. 14. Next Commission meeting: December 20, 1982 - Public Library Room 8 15. The meeting adjourned at 9:32 PM. Taken by: Sara ffe_h_m_a_n_,Wfn­ute Taker MICROFILMED BY _-JoRM' 'MICR46C�a CEDAR RAPIDS DES MOINES