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Home My WebLink About1984-11-06 Bd Comm. minutesMINUTES PARKS AND RECREATION COMMISSION OCTOBER 9, 1984 MEMBERS PRESENT: Riddle, Crum, Steinbrech, Willis, Martin and Mitchell MEMBERS ABSENT: Jennings, Alvarez and Jordison STAFF PRESENT: Showalter, Cassady, Howell and Harvey GUESTS PRESENT: Anne Glenister (PROJECT GREEN); Lee Copenhaver and Steve West, representing the Iowa City Community Band RECOMMENDATIONS TO THE CITY COUNCIL Moved by Willis, seconded by Crum, that the Parks and Recreation Commission express unqualified support in principal of the construction of a band shell, doing so in single phase; and recommend that the staff begin the site analysis and funding analysis necessary, coordinating wherever possible with representatives of the Iowa City Community Band. Unanimous. Moved servicesby Snbrech seconded ,andincome thatthe PaMitchell, rksandRecreation Comm issionpendorserapproval of the Parks, Recreation, and Parks and Recreation Administration budgets as presented, with no cuts. Unanimous. SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN COMMITTEE REPORTS Willis reported that the Riverfront Commission had had an informational exchange meeting with the Corps of Engineers about operating policies on flow and outflow at the reservoir. The Corps is compiling a to be released set of questions and answers which would answer some of the concerns of people living along the reservoir. PUBLIC DISCUSSION Lee Copenhaver, representing the Iowa City Community Band, distributed copies of 1966 plans prepared by Hansen, Lind and Meyer for the proposed band shell. The cost would be $76,000, including 15%, today. The total of $88,000 would include things that could be considered extras, such as a $10,000 electrical allowance. ainted railingssbehindait. PItncouldube built inn B cold be stages andothee platformwashdescribed would be approximately $19,000, with a 15% contingency. Steve West emphasized that they consider this a multi -use facility, not exclusively for the Iowa City Community Band. He has determined by talking to others that there is a great need for this facility. He asked for suggestions on a site. PARKS AND RECREATION COMMIS. .i OCTOBER 9, 1984 Page 2 Showalter said he could not make a recommendation at this time. He gave reasons why College Green Park could not be used as a site, and added that Lower City Park was not a favorable site because of the high water table and possible flooding. Upper City Park would be ideal, however, trees would have to be removed and arrangements made with the University for parking. He suggested that financing and grants may be available through the Arts associations, as well as civic clubs. Crum asked if the old zoo was a possible site and Showalter answered that there is a possibility of flooding there as well, at least until July. It would require a great deal of fill, and would require parking arrangements with the University as well. West suggested generating revenue by charging admission or taking donations to offset the costs of building the facility. Showalter stated that he felt the facility should be a permanent facility and one the community would be proud to have. He recommended approaching the City Council to determine if it should be revenue producing or funded by the City. Moved by Willis, seconded by Crum, that the Parks and Recreation Commission express unqualified support in principal of the construction of a band shell, doing so in single phase; and recommend that the staff begin the site analysis and funding analysis necessary, coordinating wherever possible with representatives of the Iowa City Community Band. Unanimous. Chairman Riddle opened discussion on the proposed FY86 operating budget. Moved by Steinbrech, seconded by Mitchell, that in view of expanded programs, services, and income that the Parks and Recreation Commission endorse approval of the Parks, Recreation, and Parks and Recreation Administration budgets as presented, with no cuts. Unanimous. Moved by Crum, seconded by Steinbrech, that the minutes of the September 12 meeting be approved as written, with the following amendment: page 2, Director's Report, second paragraph, line four --Mercer No. 4 be redone the same as No. 1L at a cost of $22,000. Unanimous. CHAIRMAN'S REPORT Chairman Riddle updated the Commission and staff on the October 9 meeting with the Concerned Citizens For a'New Aquatics Center. There has been a proposal made that a facility be attached to the present pool at the University fieldhouse. It will be an aquatics center that will be multi-purpose for the community and the University. The final amount has not been determined and there is potential for matching funds. The school district would like two separate facilities, and the City would like a new City Park pool. Showalter said that location is a prime factor and that West High School would be a geographical balance. He is assuming that the City would share the maintenance and supervision. Riddle said it was his understanding that the University would shoulder most of the maintenance at the fieldhouse. There was considerable discussion concerning funding for the proposed pool, touching on handicapped accessibility. A meeting was set for Monday, October 15, 7:00 p.m., for the Commission and staff to further discuss the issue. aaS PARKS AND RECREATION COMMISSION OCTOBER 9, 1984 Page three DIRECTOR'S REPORT Showalter updated the Commission and staff on the status of parkland acquisition. The Law School Foundation's appraisal of Ryerson's Woods is less than the City's, however, it is probable that they would be willing to split the difference. There are still technical details to work out. The City will be obtaining a new appraisal of Miller Park. It will be an extensive procedure to apply for CDBG funding, which does require a new appraisal for fair market value. If parkland acquisition funds are used, the Ruppert family could be approached for negotiations without the extensive procedure required by CDBG. There will be a neighborhood meeting at the proposed Scott Park (extreme west corner of the park) on Wednesday, October 17, at 6:00 p.m. Jim Sutton, a practicum student, has done the groundwork and will be running the meeting. Jim has prepared a sketch for suggested play equipment and a narrative for the meeting. Willis asked about mandatory parkland back in a new and revised version. It from developers is forthcoming. OTHER BUSINESS dedication, and Showalter answered that it is is still not in its final form, and input Moved by Riddle, seconded by Crum, that the Commission is sorry that Mr. Showalter has resigned. Riddle said that as a private citizen and member of the Commission he feels Mr. Showalter has performed his duties and job extremely well. He has done what the Commission has requested and gone to the City Council with Commission requests. The Commission expressed thanks for all he has done and a job beyond well done. Unanimous. Moved by Riddle, seconded by Crum, to adjourn at 8:30 p.m. Dee arvey 7b��1 MINUTES IOWA CITY HUMAN RIGH1, COMMISSION AUGUST 27, 1984 SENIOR CENTER CLASSROOM - 7:30 PM MEMBERS PRESENT: Jordison, Reed, Gill, Felton, Belle, Futrell, Hawkins, Burnside MEMBERS ABSENT: Barcelo STAFF PRESENT: Klein and Williams RECOMMENDATIONS TO CITY COUNCIL: The Commission recommends that the City Council adopt the amendment to Section 18-32(b)(2) of the Human Rights Ordinance proposed by Assistant City Attorney David Brown. RECOMMENDATIONS TO CITY MANAGER OR STAFF: None. SUMMARY OF RELEVANT DISCUSSION: 1. The meeting was called to order at 7:30 PM by Vice -Chairperson Burnside. 2. The minutes of July 23rd were approved unanimously. 3. Guests Matt Eckerman, Maris Snyder and Dick Blum were introduced and welcomed. 4. Complaints Pending: a. E/R, 8-28-8301. Burnside reported that final figures on the concilia- tion agreement were sent to the Respondent and the Committee was waiting for a reply. b. E/S, 1-4-8401. Burnside reported that this case will go to public hearing. c. E/R, 2-27-8401. Burnside reported that the team had found probable cause and appropriate letters had been sent. She said that the Respondents have requested a copy of the investigative report. Klein stated that Legal had advised the Commission that the ordinance prohibits distribution of the report, but that the team could compose an outline for the Respondents. 5. There are no reports on the cases still in legal. There was some discus- sion of the problem of timeliness once cases are sent to legal. 6. E/R, 1-30-8401. Investigation of this case has been completed and a team will be assigned. 7. E/S, 8-24-8401. This case has been open. Klein reported that the two principle witnesses are not being cooperative and investigation has been difficult thus far. 8. Community Education. Dick Blum owner of Henry Louis, Inc. attended the meeting at the request of Cha{rperson Futrell to offer the Commission feedback on outreach efforts in a business community. Blum emphasized to l OF PRECEDING DOCUMENT MINUTES IOWA CITY HUMAN RIGH)., COMMISSION AUGUST 27, 1984 SENIOR CENTER CLASSROOM - 7:30 PM MEMBERS PRESENT: Jordison, Reed, Gill, Felton, Belle, Futrell, Hawkins, Burnside MEMBERS ABSENT: Barcelo STAFF PRESENT: Klein and Williams RECOMMENDATIONS TO CITY COUNCIL: The Commission recommends that the City Council adopt the amendment to Section 18-32(b)(2) of the Human Rights Ordinance proposed by Assistant City Attorney David Brown. RECOMMENDATIONS TO CITY MANAGER OR STAFF: None. SUMMARY OF RELEVANT DISCUSSION: 1. The meeting was called to order at 7:30 PM by Vice -Chairperson Burnside. 2. The minutes of July 23rd were approved unanimously. 3. Guests Matt Eckerman, Maris Snyder and Dick Blum were introduced and welcomed. 4. Complaints Pending: a. E/R, 8-28-8301. Burnside reported that final figures on the concilia- tion agreement were sent to the Respondent and the Committee was waiting for a reply. b. E/S, 1-4-8401. Burnside reported that this case will go to public hearing. c. E/R, 2-27-8401. Burnside reported that the team had found probable cause and appropriate letters had been sent. She said that the Respondents have requested a copy of the investigative report. Klein stated that Legal had advised the Commission that the ordinance prohibits distribution of the report, but that the team could compose an outline for the Respondents. 5. There are no reports on the cases still in legal. There was some discus- sion of the problem of timeliness once cases are sent to legal. 6. E/R, 1-30-8401. Investigation of this case has been completed and a team will be assigned. 7. E/S, B-24-8401. This case has been open. Klein reported that the two principle witnesses are not being cooperative and investigation has been difficult thus far. 8. Community Education. Dick Blum owner of Henry Louis, Inc. attended the meeting at the request of Chairperson Futrell to offer the Commission feedback on outreach efforts in a business community. Blum emphasized to 'gO(o Iowa City Human Righ Commission August 27, 1984 Page 2 the Commission that he was expressing his own personal views and could not speak for others. He said that in talking with other merchants, he became aware that there are a relatively small number of local businesses that systematically discriminate against minorities because they fear they cannot discharge them without being charged with discrimination by the Commission. It appears to a number of merchants that the Commission sides with the Complainant, partly because the tone of our outreach leans in that direction. Is there some way to ease this apprehension and assist business people in dealing with potential problems? Blum offered the following suggestions: 1. The Comnission needs to appear more neutral and less adversarial. 2. Provide assistance to small businesses in setting up personnel records, letting them know the kinds of information it is important for them to keep. 3. Workshops or other types of assistance in facilitating dialogue and communication between employer and employee so that feelings of being treated unfairly can be aired and taken care of early on. 4. The Commission should get on the agenda of business and civic groups such as the Jaycees, Kiwanas, Mall Merchant Associations, and the Rotary. 5. Publish statistics on how many complaints are actually filed, how many result in probable cause or no probable cause, etc. to put the work of the Commission in perspective. Felton agreed that the Commission must strive for balance and let the community know that we are for all people. She requested that staff compile statistics noted in 05 above and a list of names and phone numbers and meeting times for business groups so that we can begin to make con- tacts. 9. 01d Business a. Human Rights Award - Sharan Doran Academy has been nominated for the Commission's human rights award because of their efforts in hiring and training the mentally disabled. Futrell and Reed will form a committee of two to set up the awards banquet. b. Testing and Auditing. Janice Smith of the Iowa Civil Rights Commission attended the meeting to present how testing and auditing have worked in Des Moines. Janice is the Housing Coordinator for the Iowa Civil Rights Commission. She said that the Iowa Civil Rights Commission was just getting off the ground with a comprehensive testing and auditing program for which they have recently gotten HUD funding. She mentioned that six years ago, ICRC did a large audit in Council Bluffs that resulted in the study, "Don't Till the Civil Rights People" in which a surprisingly high incidence of discrimination was cited. Thus far, four to five audits conducted by the Commission have resulted in housing complaints being filed with other local commissions, and the for the purpo es of education onlydand whatrkindiofaactiongwefwillstake n1 _ Iowa City Human Righ Commission August 27, 1984 Page 3 if discrimination is uncovered. Janice said that thus far, they have experienced no community outcry or charges of unfairness from landlords over auditing and testing, and all feedback has been favorable. She said that testing can speed up the process of the housing complaint and that the courts have thus far been favorable to testing and auditing. c. Handicapped Assessibility Study Commissioners are still completing their surveys. Thus far, business people have been favorable and cooperative in their attitudes. d. Fourth Annual Iowa Civil Rights Conference. Staff attended the Iowa Civil Rights conference in Des Moines, August 17-18. Williams reported that there were lots of people from the employment sector attending this year. Klein presented a workshop on wellness and work effectiveness. Williams was elected vice-president of the Association of Iowa Human Rights Agencies, and requests that someone attend their next quarterly meeting in October to talk about the Commission's handicapped accessibility project. 10. New Business a. Proposed amendment to the Human Rights Ordinance. Assistant City Attorney Dave Brown, Housing and Inspection Services staff Mary Nugent, and Housing and Inspection Services Director Doug Boothroy attended the meeting to present an amendment to the exemption section of the housing provisions under the Human Rights Ordinance. The purpose of the amendment is to delete from one of the housing discrimination exemp- tions a requirement that renters must pass through the owners living area and to clarify the type of housing covered by the exemption. It would instead exempt the rental or leasing of four or fewer rooms with any single housing accommodation by the owner of such housing accommo- dation if the owner resides therein." Brown, Boothroy and Nugent are concerned that the shared housing program for the elderly and disabled be in compliance with the ordinance, and believe this amendment would accommodate the program as well as remove the ambiguity of the term "living space" which as been problematic in the past. Commissioners were concerned that separate apartments and efficiencies in owner occupied buildings not be exempt and Brown assured them that the amendment does not exempt separate living units. Felton moved and Hawkins seconded that the Commission give its approval to the proposed amendment and recommend its passage to the City Council. The motion passed unanimously. b. The Affirmative Action report was read over and discussed by the Commission. 11. The staff report was was discussed. 12. A move to adjourn was made at 9:30 PM. The minutes were taken by Paula Klein. aQi,c MINUTES IOWA CITY HUMAN RIGHTS COMMISSION SEPTEMBER 24, 1984 SENIOR CENTER CLASSROOM - 7:30 PM MEMBERS PRESENT: Jordison, Reed, Gill, Felton, Burnside, Barcelo, Hawkins MEMBERS ABSENT: Futrell, Belle STAFF PRESENT: Klein RECOMMENDATIONS TO CITY COUNCIL: None. RECOMMENDATIONS TO CITY MANAGER OR STAFF: None. SUMMARY OF RELEVANT DISCUSSION: The meeting was called to order by Vice -Chairperson Burnside. 2. The minutes of August 27 were approved. 3. Complaints Pending: a. E/R, 2-27-8402. Burnside reported that the committee is still waiting for a legal opinion on releasing the investigative report to the Respondent. b. E/R, 1-30-8401. The team has agreed on no probable cause. 4. There are no reports on the cases still in Legal. 5. There was some question as to whether case E/R, 8-28-8103 would be going to public hearing. E/S, R, 12-12-8301 has been scheduled for November 30 and December 3, and E/S, 1-4-8401 has been scheduled for November 8 and 9. 6. Community Education. Klein reported that she has organized a luncheon workshop on sexual harassment in the work place for employers in conjunction with the Rape Victim Advocacy Program. The workshop will be held on November 7 at 12 PM at the Holiday Inn - Klein will meet with the Chamber of Commerce on October 4 to ask their co-sponsorship. Klein reported on two speaking engagements she has done, one to a group of disabled citizens on September 6 and one to a rhetoric class on September 25. The Commissioners would like to begin speaking to civic and community groups, and think it would be helpful to standardize the type of information that is presented so as to avoid contradiction and conflicting information. Barcelo offered that Commissioners could also speak about topics such as Hispanic Week and related issues, women's and Black history, etc. on top of speaking about the Commission and its function. Klein will develop a folder of information for speaking engagements that Commissioners can refer to, and begin scheduling speaking dates. ",90(0,6 PA 7. Old Business a. Human Rights Award. The breakfast buffet and awards ceremony has been scheduled for October 31 at the Holiday Inn at 7:30 AM. Barcelo suggested that this breakfast could replace the usual spring breakfast held by the Commission. Discussion ensued about whether we should enlarge the scope of the award beyond the business community - also criteria for selection of the recipient must be developed. Klein will work with Reed and Futrell in issuing invitations and public service announcements. b. Affirmative Action Report: Commissioners are pleased to see numbers rather than percentages reported, but note that they had been handwritten in for us, when they should be available to the public. Commissioners feel that the goals set out are the same year after year and that no significant action is reflected. Also, we see no place where employers and supervisors are being trained in affirmative action. 8. New Business Goals for FY85 and FY86. Commissioners agreed that improved community relations and more outreach programs be part of goals for future action. It was requested that we go over the specific goals already• established and evaluate what still needs to be done. Felton sug- gested that our reports put goals and accomplishments into categories such as education, publications, complaint conciliations, etc. She will redo the report and give us a model which may be more helpful. Hispanic Week. Barcelo reminded the Commission that September 16 was Hispanic Week and that we should be sure to celebrate that and other weeks and be consistent. 9. A move was made to adjourn at 8:30 p.m. The minutes were taken by Paula Klein. MINUTES - JOINT MEETING CIVIL SERVICE COMMISSION/FIRE OCTOBER 18, 1984 - 7:00 PM DEPT. POLICIES COMMITTEE CENTRAL STATION ALL PURPOSE ROOM MEMBERS PRESENT: Civil Service Commission: Walker, Fire Department Policies Committee: STAFF PRESENT OTHER PRESENT: Carroll, Smith Craig, Miller SUMMARY OF RELEVANT DISCUSSION Maxwell, Murphy Irving, Kinney, Hansen, Stahiner, Hanson, Rocca, Beckler, Farmer A joint meeting of the Civil Service Commission and the Policies Committee had been scheduled at the request of the Policies Committee. Irving said the purpose of the Fire Department Policies Committee is to establish guidelines for future fire department promotions and they want to avoid duplication of the Civil Service Commission actions. Walker explained that the Civil Service Commission will continue to do things as they have done in the past unless problems arise. Walker asked to be informed of problems with the way past promotions have been handled. Irving raised concerns about the different criteria and passing scares on the written tests for promotions. Irving said their should exist a standard procedure for promotions from year to year. Walker said that assessment center programs were used for the last promotion. The assess- ment center program allowed the Civil Service Commission to learn more about the position and to get to know the candidates better. Carroll explained that it was the first time the assessment center programs were used as a selection procedure. Farmer said that concern is that the test is not always the same difficulty so it appears that there may be a push to get some people in. One set standard would be better. Farmer said that there was no problem with the difficulty of the previous test. Carroll said that she developed the assessment center with outside assistance. Assessment centers were purchased for fire and police captaincies for $4,000 each which included City staff training in develop- ing similar exercises. Tests need to be modified in order to fairly test all individuals because test information is shared and people failing a particular test may be retested. Carroll said that the City tries to get outside assistance for administering exercises. Carroll mentioned that continuing education is a new weighting area. The Civil Service Commission's trend may be to put increasing weight on that category. Hansen and Hanson agreed that raising the weighting for continuing education is a good idea as long as it doesn't become to high a percentage of the test. Farmer noted that not everyone can go to school at the same time. Dick Craig said that continuing education should weigh more if the City offers the opportunity to take the courses. Walker noted that individual initiative towards continued education is a desirable trait in an officer. Carroll said that the Civil Service Commission has credited those in the past who have gone out on their own to speak before ,�?0a7 Civil Service Commit ,n Fire Dept. Policies Committee October 18, 1984 Page 2 the public, attended conferences or conventions on their own, or have helped volunteer fire departments. Hanson said that everyone has an equal opportunity to take part in continuing education. In response to Hansen, Walker said that an announcement of the certifica- tion process is made two to three months before the examination. Farmer suggested the exams be given on the same month every two years. Carroll said that the staff and Civil Service Commission could attempt to regu- larly schedule the exams, except that other Human Relations Department workload and the Commissioners' schedules will not always permit this to be done. In response to Hanson, Carroll said that the entry level list does not have a time limitation. Dick Craig suggested using three year lists for promotions. The Policies Committee discussed the impact of two year versus three year lists. Walker said the Civil Service Commission will consider test percentages, the trend toward continued education, use of the assessment center programs, advance notification of the exams, and three year lists. He explained that the Civil Service Commission needs to remain flexible to allow for change in departmental needs. Murphy offered to meet with the Policies Committee again to assist with establishment of the internal promotion policy. Carroll noted that the Policies Committee guidelines do not affect the Civil Service Commission. The purpose of the Policies Committee is to recommend how the list is used after it is received from the Civil Service Commission. Meeting adjourned at 7:35 PM. ao67 hb�hi Charter Review Commission October 15, 1984 Charter Review Commission: October 15, 1984, 7:30 p.m. in the Conference Room at the Civic Center. Chairperson Balmer presiding. Commission Present: Mintzer, Welt, Baldus, Goodwin, Balmer, Davidsen, Matsumoto. sent: Roberts. Staff Present: Karr, Boyle, Smith. Tape Recorded: Reel 8-84, Side 1, 72 -End, Side 2, All; t9-84, Side 1, 1-132. Chairperson Balmer called the meeting to order at 7:30 p.m. Mintzer stated that he did not receive a Charter Review Commission packet in the mail. Baldus noted his appreciation for the well written Charter Review Commission minutes. The minutes of the October 3, 1984 meeting were approved as read. Section 2.06.8 Ringgenberg said the previous Charter Review Commission's intent was to strengthen the role and power of the mayor. Boyle stated that the State Code was amended in 1975 to read "the mayor may not veto a measure if the mayor was entitled to vote on 'the measure at the time of passage." Commission members agreed that the veto power should be deleted from the charter to be consistent with the State Code. Balmer said the change should be made by City Council. Districts Mintzer and Balmer requested census information broken down into each precinct. Mintzer analyzed voter registration from last November's election and noted that 52% of the voters in District C were 18-24 years of age. Mintzer raised concerns that candidates representing students would have difficulty getting elected with at -targe elections because their constituency is located within one area. Mintzer also noted that a person could lose in their own district but become representative of that district elected by the whole city in the general election. Mintzer suggested that three districts be self -electing -persons representing the district be voted into office by people in their own districts. Baldus stated that the current districting system is a compromise between representation only by district and representation only at large. Balmer said that there exists a misunderstanding of the election/districting system and that clarifying language should help. Ringgenberg said that the current system was set up so as to guarantee some representation for each area of the City. Baldus noted that people identified themselves in common interests within their own neighborhood. Balmer stated that a district representation system may be too narrowly focused compared to the current system. Baldus noted that the people elected at large have a broad view and are responsive to everyone throughout Iowa City. Davidsen was concerned that a strict district system would augment specific geographic interests that may not benefit the entire city. Matsumoto said that students may feel more a part of the community if a different representation system were set up. Commis- sion members discussed Baldus's suggestion to have voters decide how their of PRECEDING DOCUMENT Charter Review Commission October 15, 1984 Charter Review Commission: October 15, 1984, 7:30 p.m, in the Conference Room at the Civic Center. Chairperson Balmer presiding. Commission Present: Mintzer, Welt, Baldus, Goodwin, Balmer, Davidsen, Matsumoto. sent: Roberts. Staff Present: Karr, Boyle, Smith. Tape Recorded: Reel 8-84, Side 1, 72 -End, Side 2, All; 89-84, Side 1, 1-132. Chairperson Balmer called the meeting to order at 7:30 p.m. Mintzer stated that he did not receive a Charter Review Commission packet in the mail. Baldus noted his appreciation for the well written Charter Review Commission minutes. The minutes of the October 3, 1984 meeting were approved as read. Section 2.06.8 Ringgenberg said the previous Charter Review Commission's intent was to strengthen the role and power of the mayor. Boyle stated that the State Code was amended in 1975 to read "the mayor may not veto a measure if the mayor was entitled to vote on 'the measure at the time of passage." Commission members agreed that the veto power should be deleted from the charter to be consistent with the State Code. Balmer said the change should be made by City Council. Districts Mintzer and Balmer requested census information broken down into each precinct. Mintzer analyzed voter registration from last November's election and noted that 52% of the voters in District C were 18-24 years of age. Mintzer raised concerns that candidates representing students would have difficulty getting elected with at-large'elections because their constituency is located within one area. Mintzer also noted that a person could lose in their own district but become representative of that district elected by the whole city in the general election. Mintzer suggested that three districts be self -electing -persons representing the district be voted into office by people in their own districts. Baldus stated that the current districting system is a compromise between representation only by district and representation only at large. Balmer said that there exists a misunderstanding of the election/districting system and that clarifying language should help. Ringgenberg said that the current system was set up so as to guarantee some representation for each area of the City. Baldus noted that people identified themselves in common interests within their own neighborhood. Balmer stated that a district representation system may be too narrowly focused compared to the current system. Baldus noted that the people elected at large have a broad view and are responsive to everyone throughout Iowa City. Davidsen was concerned that a strict district system would augment specific geographic interests that may not benefit the entire city. Matsumoto said that students may feel more a part of the community if a different representation system were set up. Commis- sion members discussed Baldus's suggestion to have voters decide how their M Charter Review Comm' -ion October 15, 1984 Page 2 district will be represented - by district or at -large representation. Commission members will continue discussion on districting at their next meeting. Campaign Contributions The Charter Review Commission reviewed the memo from Matsumoto re: campaign financing. Matsumoto noted that Chapter 66 in the State Code contains a removal provision of violations. In response to Davidsen, Balmer explained that a candidate's campaign can spend an unlimited amount but individual contributions are limited. Candi- dates for City Council have to comply with state law. Matsumoto said that Chapter 56 of the State Code contains two provisions for penalties: 1) a criminal penalty, a serious misdemeanor for local violations and 2) the State Elections Commission can impose civil penalties. Also, State Code Chapter 66 contains a provision for removal of officials from local office if there is. a conviction for a violation of Chapter 56. In response to Baldus, Boyle said there was a civil penalty invoked against the David Stanley organization. Commission members discussed the need for a charter provision stating penalties for campaign contribution violations. Ringgenberg said that state law provisions did not exist when the charter was estab- lished. Ringgenberg stated that charter provisions may not be needed because state law now contains penalty provisions for violations of campaign contri- butions. Mintzer asked if there should be limitations on individual contributions. If there should be limitations, Mintzer stated that Section 6 should be re- tained. Baldus suggested that the charter could contain a penalty provision that would tie in local penalties with the dollar amount of the applicable state penalty. Baldus also suggested that a penalty fine could be devised from the percentage of the amount of money spent on a campaign. Balmer stated that Jansen's May 23, 1984 memo said that charter Sections 6.02 and 6.04 could be deleted because it is addressed by state law. Balmer said that charter Section 6.01 could be retained with additional language stating that disclosures are covered by state law. In response to Baldus, Boyle stated that tighter restrictions for the City Council would not necessarily be needed but would serve as a good guidance. Balmer suggested that Commission members review Section 6. Mintzer said he will further research campaign contribution provisions, write language, and report back to the commission at the next meeting. Initiative and Referendum The Charter Review Commission reviewed two drafts of the charter Section 7.04. Boyle explained that draft B1 provides for optional review by the City Clerk. A filed petition is forwarded to the City Council. If no one questions the validity of the signature, the Council will proceed to act on it without the City Clerk's review. This draft provides a mechanism for City Charter Review Con. ssion October 15, 1984 Page 3 Council to direct the City Clerk to go through the certification process. In response to Balmer, Boyle stated that an individual would still have recourse through the courts when questioning the validity of signatures. The B2 draft removes all references of certification of signatures by the City Clerk. Baldus asked how a valid signature will be identified and who will make the determination. In reference to charter Section 7.04.B, Baldus said it is unclear if the City Clerk has the discretion to determine valid signatures. Boyle said that charter Section 7.04.B should read "B. Validity of Petition. A petition shall be deemed sufficient for purposes of this article if it contains signatures..." Balmer said that petitioners should have the responsibility for valid signatures when introducing significant legislation. Boyle stated that current charter provisions minimizes potential court challenges. Commission members discussed the burden of proof when challenging petition signatures. Balmer said that City Clerk certification of signatures insulates the process from court challenges. Baldus suggested having City Clerk certification but with more relaxed standards. Balmer said public input should be received. The Charter Review Commission will review draft B1', B2 and the September 27 memo and discuss initiative and referendum at the next meeting. Mintzer referred to charter Section 7.03.E and said that a referendum petition cannot be filed for two years against ordinances passed by the City Council. Commission members discussed the impact of being able to change Council enactments before the two year requirement. Other Business The Charter Review Commission approved the draft of the October 11, 1984 notification letter. Karr said the letter will be sent out Tuesday or Wednesday. Commission members reviewed the sample ad and costs of the advertisement. Only the November 26 public hearing date.will be in the ad. Charter Review Commission members decided to run ads in the Press -Citizen and DI on November 19, 1984. The cost of the ad is budgeted through the City Clerk's office. Karr will contact KRUI, KCJJ, KXIC and KRNA radio stations regarding public service announcements. Announcements are currently being run on Cablevision and are on the back of City water billings. Balmer will contact newspapers regarding articles. The next Charter Review Commission meeting will be held October 29 in the Council Chambers. Baldus requested a draft of the major issues for Charter Review Commission discussion and distribution to the newspapers and public prior to the public hearing. Meeting adjourned at 9:10 p.m. M1 MINUTES LIBRARY BOARD OF TRUSTEES IOWA CITY PUBLIC LIBRARY REGULAR MEETING THURSDAY, OCTOBER 25, 1984 4:00 PM -ADMINISTRATIVE CONFERENCE ROOM MEMBERS PRESENT: Bovbjerg, Cavitt, Drum, Grimes, Gritsch, Pegnetter, Willis, Zastrow STAFF PRESENT: Eggers, Tiffany, Jehle, Penick, Craig, Kelley OTHERS PRESENT: Gladys Benz; Pat Forsythe, Library Foundation Coordinator President Cavitt called the meeting to order at 4:10 PM. The minutes of the Regular Meeting of September 27, 1984 were approved with a minor adjustment to the wording pertaining to the monetary savings related to computerization. The total saving has been corrected to $400,000. (Refer to page 3, paragraph 5 of the September 27th Board Minutes). Zastrow/Drum. The Board reviewed the First Quarter Gifts and Bequests Fund Report and approved the disbursements of October 1 and October 15, 1984. Zastrow/ Bovbjerg. The Director reported on the following: All Board members, Foundation and Friends Board members and Library current volunteers are invited to the library staff holiday party on Saturday evening, December 15th. 2. The City's new guidelines for accomodating and serving handicapped persons in city buildings will be discussed with all Library employees. 3. The schedule for systematic review and revision of Board policies is a little behind schedule. We hope to have a draft of the Finance Policy for the November Board meeting and Circulation Policy for the December meeting. Assistant Director Connie Tiffany reported that the revised lease, including a clause about on-going maintenance of the cable catalog equipment, was sent by the City legal staff to ATC. If they agree to the revisions, the Board can sign the agreement to assign the lease to Heritage. Tiffany also reported that both Houses of Congress have passed the tele- communications bill and it awaits the President's signature. The final version automatically allows the increase to a 5% franchise fee. Therefore, the issue does not have to go to the FCC and decisions on management of access in Iowa City could be presented much earlier than was thought just last month. President Cavitt reported on the October 1st meeting with University of Iowa Vice President Richard Remmington. She asked Zastrow and Grimes to report on the workshops and meetings they attended at the Iowa Library Association annual conference last week. Grimes felt the speakers on fund raising (Green) (continued) MINUTES LIBRARY BOARD OF TRUSTEES IOWA CITY PUBLIC LIBRARY REGULAR MEETING THURSDAY, OCTOBER 25, 1984 4:00 PM PAGE 2 and making public presentations (Lustberg) were so outstanding that they should be brought to Iowa City by the Library for the benefit of other Iowa City groups. Zastrow, the new President of the Iowa Library Trustees Association, reported that ILTA now has a record number of trustee members and that the attendance at the conference also set a record. He also urged Library Board members to join or renew their memberships in ALA and ALTA, the national arm of these organizations. Willis moved and it was seconded by Zastrow that the revision to the by-laws discussed at the September 27th meeting be approved. The lapguage,as stated on page three of the September minutes, clarifies the intent of Article IX, Section I, concerning appointments to the Foundation Board. Unanimous. Eggers reported on the October 16 City Council meeting at which depart- ment heads presented their department's accomplishments, problems and plans. It was an extremely open meeting. The City Council listened to all issues and topics with interest and asked questions to increase their understanding. Eggers reported on the past three years of growth at the Library, the need for more staff, the need to upgrade the computer system in FY87 and the pending proposal to have the Library assume management of the cable TV access responsibilities. The Board reviewed the final version of the FY86 budget. The major changes since the September meeting were revisions to the Division Analysis section of the Program Division Statement and to the rationale for the ESL asking for increased staff. The intent of the changes was to clarify the impact on Library services of three years of spectacular growth in the use of the Library and the impact on the public if growth continues with no additional permanent staffing. Board members expressed satisfaction with the way the ESL for assistance with the Library's microcomputer program is now stated. Both the staff and the Board seemed to feel more comfortable with the emphasis on software and information rather than hardware. The budget was approved as submitted. Zastrow/Grimes. After discussion it was decided to hold the first annual joint meeting of the Library Board and the Boards of the Foundation and FRIENDS on Wednesday, January 23, 1985. It will be a dutch -treat dinner meeting at Bushnell's Turtle starting at 7:00 PM. The Board President will send a letter to each group asking them to confirm reservations and submit agenda items by December 20, 1984. Representatives from each group will present brief reviews of the accomplishments and plans of their organizations. (continued) MINUTES LIBRARY BOARD OF TRUSTEES IOWA CITY PUBLIC LIBRARY REGULAR MEETING THURSDAY, OCTOBER 25, 1984 4:00 PM PAGE 3 On the matter of the proposed mural for the Children's Room, it was decided to accept the staff recommendation that any such award be made following a competition by area artists - and to involve the Library's Art Committee in the decision. Pat Forsythe of the Iowa City Public Library Foundation felt that the Foundation could raise funds for such a designated gift from people who would not give money for unrestricted use. There was also discussion of the possibility of a named fund to honor someone through the mural. It was decided not to pursue the project further until Pat Forsythe reported on the avail- ability of funds. The Board reviewed the FY85 First Quarter Report. Circulation is up 7% but most other indicators were down or were even with last year. Use of non -print materials increased by one third. Homebound service continues to grow in response to increased visibility. Eggers said that based on the first quarter data, there are some indications that the user base is changing - fewer University of Iowa students and more children and older readers. The meeting adjourned at 5:55 PM. Joan Jehle Lolly Eggers, Reco ders 0204° M �� MINUTES?_. �,lj,{t PLANNING 8 ZONING COMMISSION 'J AUGUST 16, 1984 - 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Blank, Courtney, Jordan, Perry, Scott MEMBERS ABSENT: Horowitz, Jakobsen STAFF PRESENT: Boyle, Franklin, Johnston CALL TO ORDER: Chairperson Scott called the meeting to order at 7:35 p.m. PUBLIC DISCUSSION OF ANY ITEMS NOT ON THE AGENDA: There was no discussion of any items not on the agenda. Vacation Items: 1. V-8403. Public discussion of an application submitted by Dynevor, Inc., Tor—approval of the vacation of a portion of the Mormon Trek Boulevard right-of-way lying adjacent to the southwest boundary of Ty'n Cae Subdivision, Part 3. Franklin explained that sufficient room would remain for turning lanes if they are so desired. She referred to the memorandum Bruce Knight had sent to this Commission. She stated staff recommends that the vacation be granted. There was no public discussion. Courtney moved for approval of the vacation of a portion of the Mormon Trek Boulevard right-of-way lying adjacent to the southwest boundary of Ty'n Cae Subdivision, Part 3. Perry seconded the motion. The motion carried unanimously (5-0). 2. Public discussion of an application submitted by Dynevor, Inc., for consent to vacate the plat for that portion of Ty'n Cae Subdivision, Part 3, known as Lots 96A -96E, 97 and 98. Franklin explained that the vacation of the plat would enable the corporation to resubdivide part of Ty'n Cae Part 3 to become Ty'n Cae Subdivision, Part 4. She said that a vacation of a plat is permissible as long as none of the lots have been sold. An amended PAD has been submitted for Ty'n Cae Part 4 along with a preliminary plat and these have met with the staff's approval. The staff recommends approval of the vacation. There was no public discussion. 0107° MINUTES PLANNING & ZONING IISSION AUGUST 16, 1984 PAGE 2 Jordan moved for approval of the application submitted by Dynevor, Inc., for consent to vacate the plat for that portion of Ty'n Cae Subdivision, Part 3, known as Lots 96A -96E, 97 and 98. Blank seconded the motion. The motion carried unanimously (5-0). Subdivision Items: 1. S-8424. Public discussion of an application submitted by Dynevor, Inc., or approval of a preliminary plat and PAD plan for Ty'n Cae Subdivision, Part 4, a resubdivision of Lots 96A -96E, 97 and 98 of Ty'n Cae Subdivi- sion, Part 3, located in the northeast quadrant of the intersection of Mormon Trek Boulevard and Gryn Drive; 45 -day limitation period: 08/31/84. Franklin stated that 38 townhouse lots' were proposed on the original subdivision, but now 22 zero lot line lots were proposed. The resub- division will result in decreased density. She stated that lot width was the only issue, but could be handled with the amended PAD. She stated staff recommends approval of the amended planned area development. Scott stated that the proposed change will result in less variety than the townhouses that were originally planned. Perry moved for approval of a preliminary plat and PAD plan for Ty'n Cae Subdivision, Part 4, a resubdivision of Lots 96A -96E, 97 and 98 of Ty'n Cae Subdivision, Part 3, located in the northeast quadrant of the intersection of Mormon Trek Boulevard and Gryn Drive. Courtney seconded the motion. The motion carried unanimously (5-0). 2. S-8425. Public discussion of an application submitted by Millard Warehouse for approval of a preliminary and final LSNRD plan for Phase 3 and 4 Millard Warehouse, located on Lot 1 of BDI, Fourth Addition; 45 -day limitation period: 09/24/84. Franklin stated that Phase 3 and 4 were for additional cold storage space and also for 9,000 square feet of office space. Blank moved for approval of the preliminary and final LSNRD plan for Phase 3 and 4 of Millard Warehouse, located on Lot 1 of BDI, Fourth Addition. Jordan seconded the motion. Scott asked Franklin if Millard Warehouse would need to come back before Planning and Zoning a third time if they don't substantially change Phase 4 since the intent is not to build until next year. Franklin said no, it would not be necessary. Perry asked if there was a timeframe built into the LSNRD regulations. Boyle stated there wasn't any timeframe in the ordinance. Franklin said there is a six month limit on residential but none on non-residential. The motion carried unanimously (5-0). MINUTES PLANNING & ZONING .41SSION AUGUST 16, 1984 PAGE 3 Zoning Items: 1. Z-8414. Public discussion of an application submitted by Ramon Bonilla for the rezoning of certain property located at 1228 Third Avenue from RS -5 to RS -8; 45 -day limitation period: 09/12/84. Franklin stated there are multi -family dwellings to the south of this property, duplexes to the east, and single-family to the north and west. She stated the property is close to Mercer Park and to Southeast Junior High. She recommended that the property adjacent to the north be rezoned at the same time. She stated that the owner of this property was willing to have his property rezoned to RS -8. Mr. Jack Hanks of 2005 Rochester Court who owns the adjacent property to the north said he initially opposed the rezoning since he thought the rezoning would have a negative impact on his property's value. However, with inclusion of his property in the rezoning action, he would not oppose an RS -8 designation. Scott explained that the normal procedure is to defer a rezoning applica- tion and vote on it the second time it is presented to the Commission. Jordan moved that Z-8414 be deferred until the September 6th meeting. Blank seconded the motion. The motion carried unanimously (5-0). 2. Discussion of an ordinance amending the flood hazard overlay zone, Section 36-31(c), to adopt new flood maps and a new flood insurance study. Franklin stated that the staff has the preliminary maps and that the flood lines on the 100 scale maps have been revised to reflect changes due to improvements on the Ralston Creek channel and the construction of the north and south branch dams. The staff recommends that these preliminary maps be adopted. She stated that property owners have to flood -proof their property at a great expense to them if their property is shown on the maps as being in the floodplain. The existing maps show a number of properties in the floodplain, when in reality the properties are no longer affected. Council has set public hearing for this for September 11, 1984. There was no public discussion. Perry asked why the Council was having a public hearing and not the Commission. Franklin stated that the Council is holding the public hearing as standard procedure to change the ordinance. She said the Com- mission is not required to have a public hearing unless they deem it important to do so. Scott asked if Iowa -Illinois Manor was still in the floodplain; Franklin responded that she did not know but would check on the 100 scale map. Courtney moved that the ordinance amending the flood hazard overlay zone, Section 36-31, to adopt new flood maps and a new flood insurance study be approved. Perry seconded the motion. The motion carried unanimously (5-0). X070 MINUTES ^ PLANNING & ZONING 4ISSION AUGUST 16, 1984 PAGE 4 OTHER BUSINESS: Perry moved to approve the Planning and Zoning Commission annual report. Jordan seconded the motion. Scott said this report is one that all boards and commissions are required to make for the City Council and the City Manager. He stated that he verbally okayed the report as printed and if there were no changes, it would be delivered to the City Manager tomorrow. Motion carried unanimously (5-0). Scott stated that Knight was inviting Ralph Neppel to the September 17th meeting to discuss the rezoning of Neppel's property on Rochester Avenue. Franklin said the staff was drafting the additional requirements for screen- ing and this would be discussed at the September 17th informal session. Franklin went over the final draft of the tree regulations. She stated changes were made after the Council's public hearing which differed from the Commission's recommendations. She stated the tree setbacks at corners on private property were inconsistent with the setbacks for trees in the right-of-way. The trees in the right-of-way were permitted to be closer to the intersection than were trees on private property. She said the goal of both provisions is to gain better visibility. The ordinance was amended at the Council level to make the two provisions consistent. Scott reminded the Commission that they will meet on August 27th and not September 3rd for the informal session for the September 6th formal meeting. Meeting adjourned at 8:10 p.m. Minutes submitted by Jean ohns�ton. ✓' Approved by: G�G�W Horst Jordan, etary a?070 MINUTES PLANNING AND ZONING COMMISSION SEPTEMBER 6, 1984 - 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Blank, Courtney, Horowitz, Jakobsen, Jordan, Perry, Scott MEMBERS ABSENT: None STAFF PRESENT: Boyle, Franklin, Johnston CALL TO ORDER: Chairperson Scott called the meeting to order at 7:35 p.m. CONSIDERATION OF THE MINUTES OF JULY 19, 1984 AND AUGUST 2 1984: Jakobsen moved to approve the minutes of July 19, 1984, as corrected. Jordan seconded the motion. The motion passed 6-0-1 with Perry abstaining. Jakobsen asked that Mr. Hsu be changed to Mrs. Hsu on page five, second paragraph, line three under Other Business. Horowitz moved to approve the minutes of August 2, 1984, as amended and circulated. Courtney seconded the motion. The motion passed 5-0-2 with Blank and Perry abstaining. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was no discussion of any item not on the agenda. RECOMMENDATIONS TO THE CITY COUNCIL 1. Z-8414. That the application submitted by Ramon Bonilla for the rezoning property located at -1220 and 1228 Third Avenue from RS -5 to RS -8 be approved. 2. That the City Council inform the Board of Supervisors that the rezoning of 3.5 acres east of county road RBW from Al to RS has been reviewed by the City and was found to be inconsistent with the Area 4 policy of the Fringe Area Policy Agreement. SUMMARY OF DISCUSSION: Zoning Items: 1. Z-8414. Public discussion of an application submitted by Ramon' Bonilla for the rezoning of certain property located at 1220 and' 1228 Third Avenue from RS -5 to RS -8; 45 -day limitation period: 9/12/84. a 070 Planning 8 Zoning mission September 6, 1984 Page 2 Franklin stated that this is the second public meeting for this applica- tion. Staff recommends approval only if the property to the north at 1220 Third Avenue be included in the rezoning. She stated that the Property owner to the north has consented to the rezoning. There was no public discussion. Blank moved that the rezoning of certain property located at 1220 and 1228 Third Avenue from RS -5 to RS -8 be approved. Jordan seconded the motion. The motion carried unanimously (7-0). 2. Z-8415. Public discussion of an application initiated by the Planning and Zoning Commission for the rezoning of approximately 34 acres of land lying south of Benton Street, west of Miller Avenue, north of Highway 1 and east of Weeber Street. Franklin explained the history of the rezoning pointing out that it had been initiated originally when the neighbors requested an RS -5 zoning for this area which is currently zoned RM -44. That application had been denied by the Commission and passed on to the Council who tabled the recommendation since the Commission had suggested proposing an alterna- tive to RS -5. Franklin said the Planning and Zoning Commission proposed to rezone to RNC -20 those properties which have already been developed with multi -family residential uses and to rezone to RS -12 the remaining, undeveloped area. The neighbors are concerned that any further development at RM -44 will only exacerbate the traffic congestion on Weeber Street. Franklin stated that the staff response to the Commission proposal was that RS -12 and RNC -20 rezoning would a) provide some transition between existing multiple development and single family uses, b) decrease the amount of traffic on Weeber Street, and c) be consistent with the Comprehensive Plan. She then responded to questions submitted earlier by the Weeber Street neighbors. 1. What would be the traffic impact, in terms of projected number, on the Weeber Street intersection if the undeveloped land were zoned RS -5? RS -8? and RS -12? If one assumes that all trips go north and none go south, based on approximately ten acres of undeveloped land, the following trips will be generated given the specified zoning. RS -5 at 10 trips per dwelling unit per day (54 OU) = 540 RS -8 at 10trips per dwelling unit per day (87 DU) = 870 RS -12 at 8.1 trips per dwelling unit per day (145 DU) = 1174.5 �O%O Planning & Zoning L Aission September 6, 1984 Page 3 2. Is RS -8 a use within the Comprehensive Plan for the southern part of this tract? RS -8 zoning is appropriate within the guidelines of the Comprehensive Plan for the southern part of the tract. 3. Please list all of the characteristics which a transition zone should have. How does the proposed zoning provide for each of these characteristics? A transition zone should share some of the characteristics of both abutting zones. The original staff recommendation favored RM -12 and RNC -20 as intermediary zones between high density multi -family and single-family dwellings. 4. If one developer owned the entire tract, could the developer average the housing concentrations over the entire tract so as to allow the permitted density to be concentrated in one part or does the Zoning Ordinance require that each square acre not exceed the zoning requirement? An averaging of the density is possible under a planned development housing arrangement. 5. What are present City requirements for the width of a primary access to a multi -residential development and does Weeber Street conform to present requirements? If it doesn't, what steps will the City take to increase its width and reduce its grade? (a) The width of streets are determined by the function of the street within the context of the local trafficway. Weeber Street is a local street with a width of 25 feet; local streets are usually paved at a width of 28 feet. (b) In order to increase the width of Weeber Street to 28 feet, construction could be done within the existing 60 foot right-of-way. This construction may encroach on existing sidewalks, if any. Changing the grade of Weeber Street is possible, however, it would probably adversely effect the existing dwellings in the area by raising the evaluation of the street above that of existing drives and causing stormwater to run off toward the houses rather than towards the street. 6. Since the Department of Transportation has designed Highway 1 as a limited access highway and since the agency has urged Iowa City to keep it limited access, what reasonable basis is there to change the designation and traffic impact on this highway in order to permit high residential concentrations to the north of it? 02070 r. Planning & Zoning L .fission September 6, 1984 Page 4 Limited access does not refer to the carrying capacity of Highway 1 but to the number of points of ingress and egress. Franklin ques- tioned the neighbors as to exactly what they meant by this question. Dan Bray indicated that he was concerned about the number of access points that would occur along Highway 1. Franklin stated that there were three access points in this area on the north side of Highway 1. 7. What rationale is there for closing Wylde Green Road to Highway 1 while a short time later planning to open a parallel access through an identical neighborhood less than one-quarter mile away? (Harlocke Street via Weeber Street.) Sunset Street was built as a collector and was intended to funnel traffic to Highway 1. When Sunset Street was completed through to Highway 1, Wylde Green Road was made into a cul-de-sac. Wylde Green Road and Sunset Street do not serve the same area as do Weeber Street and Harlocke. 8. What are the projected traffic problems if extending Harlocke Street to Highway 1, including traffic entry difficulties, traffic numbers, grade complications? Franklin stated that beyond the issues that had already been discussed regarding the difficulty of development and any road construction in the area, that she could not answer this question. 9. RS -5 and RS -8 are designated as a zoning to make better use of neighborhood schools. RS -12 is a zoning in which fewer children are expected to reside. What impact will a RS -12 designation, rather than RS -8, have on the projected utilization of Roosevelt School? (a) Franklin questioned the basic premise upon which the question was being asked, i.e., that fewer children would be expected to reside in RS -12 zoning. (b) The impact that RS -12 zoning and RS -8 zoning would have on Roosevelt School is virtually indistinguishable since the two zones are the same with the exception of the minimum lot size for duplexes. 10. Since a park is being considered for this general area, what zoning designation would best preserve the City's option to develop a neighborhood park? RM -44 or RM -145 are the zoning designations which would generate the most demand for a park in the area. Planning & Zoning L,,,,mission September 6, 1984 Page 5 Boyle next answered questions addressed to the City legal staff. 1. RNC -20 is a zoning classification which was intended to be used in the older parts of the City for uses or structures which were conforming prior to December 13, 1982. The Zoning Ordinance also provides ways in which non -conforming uses and structures will be handled under the Zoning Ordinance regardless of when each use or structure becomes non -conforming. Would the City legal staff please discuss whether RNC -20 is an historic classification not intended for future use and how non -conforming uses and structures may be handled under the general provisions of the Zoning Ordinance if, for example, the northerly developed property were zoned RM -20? Boyle stated there was a misunderstanding about the RNC -20 classifi- cation. The designation could be used for any appropriate property; parts of the verbiage need to be changed to eliminate a date refer- ence in the ordinance. Boyle pointed out that under RNC -20 zoning, existing buildings which would be non -conforming under RM -20 zoning could be destroyed and rebuilt under the RNC -20 designation. 2. Is (sic) an RS -5 designation of the undeveloped land allow a reason- able use of the land so as to not result in a "taking" of land through zoning? Is an RS -8? Boyle did not express an opinion and explained the tests a court would use to determine a taking. 3. Does the City have potential liability if a personal injury is caused to a pedestrian because of poorly designed streets, traffic controls and traffic accesses? Boyle stated no -- street designs are not grounds for suit against the City. Horowitz asked Boyle if the third question had been tested. Boyle said that it has not. Charles Barker, 311 Iowa Avenue. Mr. Barker passed out copies of letters on behalf of Charles Ruppert and Clark Cox with their objections to the proposed rezoning of their properties in the Harlocke and Weeber Street area. He stated Mr. Ruppert has cooperated with the City in the past and he feels Planning and Zoning doesn't need to rezone this area this drastically. An RS -12 zoning is not economically feasible, but RM -12 is economically feasible because of the topography. He said the Weeber platting was submitted in the late 50's or early 60's to Planning and Zoning. Both Planning and Zoning and the City Council refused approval of the plans because of the streets and the traffic but he stated it was put in anyway without approval. He feels it is unfair to ask for Mr. Ruppert's cooperation for a park on the east end and then to rezone this property. 02070 Planning ?, Zoning u..mission September 6, 1984 Page 6 Mr. Barker stated that the property owned by Mr. Clark Cox does not affect the traffic on Weeber. His only access is to Benton Street. Mr. Cox feels the rezoning of his land would be spot zoning. Horowitz asked Barker if Benton Drive would go to Highway 1. Barker replied that it could and that the drive could be built to City stan- dards. Chuck Mullen, representing the Viggo Jensen Company, stated he feels the rezoning is not in compliance with the Comprehensive Plan. He believes the RNC -20 would represent a reasonable transition as recommended in the April 5 staff report. He believes the Commission has the ability to control the traffic pattern through the subdivision process. Scott stated he had received a .letter dated July 30, 1984 reiterating objections to this rezoning. Jim Johnson, 912 Weeber Street, Johnson said he is not opposed to development only to any development that increases traffic onto Weeber where there is a serious traffic problem already. He said that on numerous occasions he approached the developer to discuss these concerns and he received a negative response. He is interested in a primary access to the south and not a secondary access. He stated the neighbors want a RS -5 rezoning. Mr. Cleo Ruppert of Texas stated he has a 1/7 interest in the property. He feels not enough consideration has been given to the Ruppert family and what they have already done for the City. Daniel Bray, 940 Weeber Street. Mr. Bray stated he was speaking for the children and their safety and welfare. He feels the City is primarily a single family residential City and he would like to know how the zoning will improve the lives of the family living there? He would like the zoning lowered. Mr. Bray thanked the Commission for the time they have given this already. Scott stated the Commission will not vote on this item tonight but would vote at the September 20 meeting after hearing public discussion if there is any. Jakobsen stated the question of access keeps being asked. Charles Ruppert stated there is more access to Highway 1 than shown and he's surprised no one is aware of it. Courtney stated that the question is the access to the Jensen property and not the Ruppert property. Scott called for a recess at 8:58 p.m. Scott called the meeting back to order at 9:01 p.m. xO 70 Planning & Zoning L,,,mission September 6, 1984 Page 7 3. Z-8106. Public discussion of an amended application submitted by Hsi San Hsu and Shu Yning Hsu for the rezoning of property located at 209 Myrtle from RS -8 to RM -20; 45 -day limitation period: 12/23/84. Franklin stated there is a multi -family development to the east and south of the Hsu property and the applicants could no longer use their property as a single-family dwelling. In February of 1983, they were denied rezoning because of objections of the neighbors in the area. The applicants want the City Council to reconsider the request and the Council has referred this back to Planning and Zoning since the previous consideration was under the old zoning ordinance. Staff feels that RM -20 is the appropriate zone for a transition between the two uses, by providing a lower density than RM -44 which is to the east and the south yet allowing a use which is greater than single-family uses. Franklin said that the staff recommends that the property located at 209 Myrtle Avenue be rezoned from RS -8 to RM -20. Scott stated this would be voted on at the September 20 meeting. He also said there is a typographical error and the limitation period should read 9/23/84 instead of 12/23/84. William Meardon of 122 South Linn, attorney for the Hsu's, agrees completely with the staff and feels this is a valid transitional zone. He asked that all the previous records be incorporated for this hearing. L. Kleinmeyer, 530/32 Olive Street, stated his objections are the same as previous. He stated he has tried to purchase theHsu property on numerous occasions. Mr. Kleinmeyer said that traffic on Myrtle is a real problem and more apartments will only compound the parking problems there presently. The Hsu's have been able to rent their house. Martha Huffman of 6 Oakpark Court stated the area is very congested now and parking will become more of a problem when the law school is fin- ished. The Hsu's do not live in that area so they won't have to deal with the traffic congestion. She stated she pays to keep her drive cleared in the winter and persons living in the apartments park on their private drive and on Olive. Dale Heck of 527/529 Olive Street stated he objects because parking is a problem and gets even worse in the winter months. Mark Kleinmeyer of 602 Greenwood stated that traffic is a problem. He said the lot is narrow and he believes garbage and fire trucks would have difficulty with access to the property. He believes the rezoning would have a negative impact on the people living in the neighborhood pres- ently. Scott pointed out that the Commission would not vote on this rezoning request until September 20 when the item had been an a formal agenda twice. ,2070 Planning 8 Zoning C,,„mission September 6, 1984 Page 8 4. Z-8416. Public discussion of, an application submitted by John and Margaret Sohm for the rezoning of 3.5 acres east of county road FBW from Al to RS in Johnson County. Franklin stated that the staff recommend the Commission advise the Council to present a finding to the Board of Supervisors that the proposed zoning was inconsistent with the Area 4 policy of the Fringe Agreement. Perry asked if the applicants had been notified that Planning and Zoning was discussing this. Franklin said she understood that the County had informed them. Horowitz asked if the County adheres to the City's recommendations. Scott said he thought the County Zoning Comnission concurred with the staff's position. Jakobsen asked if we should take action tonight.. Franklin said yes. Jordan moved and Horowitz seconded the motion that the Iowa City Planning and Zoning Commission recommends to the Council that they find the rezoning requested is inconsistent with the policy stated for Area Four of the Johnson County/Iowa City Fringe Area Policy Agreement. Motion passed unanimously, 7-0. OTHER BUSINESS: Franklin passed out copies of the Sign Regulations and said they would be discussed at the first meeting in October. Scott asked if the informal meeting was heavy or light and asked if the off-street parking/screening requirements would be discussed then. Courtney said he noticed that the permanent tent sales had made the paper. He said the tent was still up on Jefferson Street, however. Franklin stated that Doug Boothroy had sent a letter informing the people they were in violation of the City Code. Jakobsen asked about amending the bylaws requirements for posting for public discussions. Scott went over the rotation schedule for the Council meetings and it is as follows: September 11 - Sue Horowitz, September 25 - Tom Scott, October 9 Ron Perry, October 23 - Jackie Blank and November 20 - Daryl Courtney. Horowitz asked if there was any way of getting a park in the Miller Street area. Jakobsen said Planning' and Zoning cannot require a park since Parks and Recreation doesn't own the property. Scott asked Boyle if a park can be acquired if a developer is required to have open space. Horowitz asked if open space might not be profitable for the owner. Bayle said Ruppert rejected giving the area to be used as a park. X076` MINUTES PLANNING & ZONING COMMISSION SEPTE14BER 20, 1984 - 7:30 P.M CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Blank, Courtney, Horowitz, Jakobsen, Jordan, Perry, Scott MEMBERS ABSENT: None STAFF PRESENT: Boyle, Franklin, Milkman, Johnston CALLT_ Off: Scott called the meeting to order at 7:36 p.m. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was no public discussion of any items not on the agenda. RECOMMENDATIONS TO THE CITY COUNCIL: I. Z-8106. That the application submitted by Hsi Fan Hsu and Shu Ying Hsu for the rezoning of 209 Myrtle Avenue from RS -8 to RM -20 be denied. 2. That an ordinance amending the screening requirements parking be approved. for off-street SUBDIVISION I. S-8426. Public discussion of an application submitted by Frank Eicher for approval of a preliminary and final subdivision plat for approximate- ly 150 acres called Southwest Estates, located north of Rohret Road and west of Freeway 218; 45 -day limitation period: 10/15/84; 60 -day limita- tion period: 10/30/84. Milkman subdivisionaplat tise forefournresidry entiallat sfol tsr (This lots locatednorth the final of Rohret Road and east of the city limits, west of Freeway 218. This area is zoned RR -1. The Comprehensive Plan states that city services aren't Planned for this area and growth in the short range is limited to the east of 218. The applicant has requested the extension of municipal water to the development, Milkman showed the map to the committee where the watermain is located presently to Hunters Run. The Johnson County Health Depart- ment has not received any percolation tests but expect then the first of next week; they don't anticipate any problems. Staff recommends that either a common well or individual wells be used. A geological survey should be done to make certain there is enough water for the whole subdivision. x070 Planning 8 Zoning Co.. .ssion September 20, 1984 Page 2 Public Discussion: Larry Schnittjer of MMS Consultants said he has taken soil samples in to the Health Department. The pecolation tests have been done but have not been given final approval as yet. Graham Dameron, Director, Johnson County Health Department, explained the Health Department wants a slow percolation rate. He stated he wants the Soil Conservation Commission to examine the soil as well. He said a community well system takes a bit more ground but may serve the area better overall as opposed to 10-15 wells. Schnittjer would like to see the City extend its services as he feels people don't use or like a community well because of the extra paperwork involved. Jakobsen moved that subdivision item S-8426 be deferred until the next regular meeting on October 4, 1984. Perry seconded the motion. Jakobsen said she believes the sewer and the extension of the City's watermains are major considerations. Horowitz requested a copy of the Comprehensive Plan for development in the area and a statement of its implications. Scott asked Boyle and Franklin if they would be at the October 1st informal session. Motion carried unanimously (7-0). ZONING ITEMS: 1. Z-8106. Discussion of an amended application submitted by Hsi Fan Hsu and Shu Ying Hsu for the rezoning of property located at 209 Myrtle Avenue from RS -8 to RM -20; 45 -day limitation period: 9/23/84. Franklin stated that this was the second public hearing for this item. She gave a brief history of the surrounding property. This neighborhood changed from a single-family neighborhood to a multi -family one. The neighbors have argued that allowing more multi -family units would only add to this overly congested area. Staff favored rezoning to RM -20 because this would be an appropriate transition given the topography between the Hsu's property and the single family dwellings and given the orientation of the single family uses. Public Discussion: Al Kleinmeyer of 530/532 Olive Street stated that a transition zone has to stop someplace. He said he is tired of coming down every two years to voice his opposition but will do so if necessary. He stated that the neighbors were promised that the last complex built would be the last one. Hsu's don't live in the neighborhood but have been able to rent their house for the past ten years. ao;7e Planning & Zoning Ca ssion September 20, 1984 Page 3 Jordan moved approval of the rezoning of property located at 209 Myrtle Avenue from RS -8 to RM -20. Jakobsen seconded the motion. Jordan said he would still vote no as he did one and a half years ago. Horowitz said she went and saw the property because she was new to the Commission and didn't want to vote on this blindly. She sees the difficulty with access to Myrtle. Courtney said he must abstain because of a client relationship. Motion failed 0-6-1. Perry moved the application be denied; Blank seconded. The motion passed 6-0-1. Mr. Kleinmeyer thanked the Commission. 2. Z-8413. Discussion of an application submitted by the Iowa City Airport Commission for the approval of the rezoning of three parcels of airport property from P to establish overlay zones of I-1, CI -1, and CC -2; 45 -day limitation period: 10/12/84. The Airport Commission wished to amend the application to read one parcel from P to an overlay zone of CI -1. Franklin said the rezoning is for ten acres instead of 25 acres in Parcel 3. She said the staff has reservations about rezoning any property around the airport because of previous problems with the FAA. She would not attempt to interpret what Mr. Sassers' comments meant in his letter dated August 16, 1984. Staff recommended that the requested rezoning to CI -1 be denied and that a zoning which permits those uses more likely to make use of airport facilities be considered (e.g. I-1 or CO -1). Public Discussion: Zehr showed the Commission a map of the area the FAA is concerned about. He said there are 25 acres of developable land. Jakobsen thanked Zehr and said viewing the map was helpful. Russ Schmeiser, Chairman of the Iowa City Airport Commission, said he feels this would be a compatible use and in line with the long-range goals of the Airport Commission. The Commission would like to get back in the good graces of the FAA and get 90 percent funding back. He said they will not enter into any type of agreement that would jeopardize this. He said the Airport Commission will also have to have several public meetings as well as FAA approval before anything can be done. He would like to see the airport be self-sustaining and not a drain on the community. Scott asked the number of years that the lease would be for and if the Airport Commission is planning on building any of the buildings. Schmeiser said it was premature to discuss the number of years on a lease. Planning & Zoning Cc ission September 20, 1984 Page 4 Horowitz said she is concerned about this being an entranceway to the City and feels proper landscaping of the property is very important. She would like to have Project Green and the Urban Environment Committee approve the landscaping plans. Schmeiser said he also is concerned with the aesthetic impact on this area. Blank moved to defer item Z-8413. Courtney seconded the motion. Scott informed the guests that Planning and Zoning usually has two public discussions before they vote. Motion carried unanimously 7-0. 3. Z-8415. Discussion of an application initiated by the Planning and Zoning Commission for the rezoning of approximately 34 acres of land lying south of Benton Street, west of Miller Avenue, north of Highway 1 and east of Weeber Street. Franklin said she wanted to respond to the comments made by Mr. Barker and Mr. Mullen at the last meeting. She said the staff recommendations did not change over a period of time. Staff recommended an RM -12 for the southern property and RNC -20 for the Jensen property and the existing development north. She said in December of 1983 the zoning of the southerly portion was changed to RM -44 from R1 -A. Blank asked if the landowner requested the zoning from R1 -A to RM -44. Jakobsen said it was an oversight on Planning and Zoning's part to have rezoned this to RM -44 when the Comprehensive Plan said 8-16 units should be built there. Scott said he has received letters from the following people regarding this: September 12, 1984 - Daniel L. Bray, 948 Weeber; September 14, 1984 - David R. Dierks, 905 Weeber; September 15, 1984 - A. H. "Chick" Niederecker, 923 Harlocke; September 18, 1984 - Lee G. and Margaret A. Dameron, 936 Weeber; September 19, 1984 - William Knabe, 1101 Weeber Circle. Scott said the staff's position has not changed over the time. He then thanked the neighborhood and the developers for their patience with the Commission's concerns regarding the problems Planning and Zoning has been wrestling with. He appreciated the ability of the people to maintain their rationale and keep the emotional level low. Mr. Barker, 311 Iowa Avenue, said he had done more research and would like to make some additional points in respect to the Cox tract. He said this tract fronts on Benton Street and said there is no access by Cox to the south, so this tract would not affect the traffic on Haryocke or Weeber but would affect the traffic on Benton. He again feels this could be a case of spot zoning and he would like to see the Cox tract el imi- nated from this rezoning. 02070 Planning & Zoning C. ission September 20, 1984 Page 5 Barker stated further that Larry Schnittjer of MMS has been working on development of the Ruppert property for six months or longer and all of his plans show that the traffic would go to the south. At no time did the Rupperts request the City rezone this property to RM -44. He asked if everyone could live with an RM -20 zone with the traffic exiting to the south. Charles Ruppert of 1406 N. Dubuque Road said RM -44 has many uses and not just big apartment complexes. He showed a drawing of the area with six access points and wants to know what the problem is since access isn't one in his opinion. He stated this is the largest undeveloped area that is close to downtown. Daniel Bray of 948 Weeber Street said that the single-family property owners could stand to lose $5,000-$15,000 if this project is developed at RM -44, according to two appraisers. In response to Mr. Barker's comments that Cox's property doesn't have access onto Harlocke, he said it would be very easy to access onto Harlocke, in his opinion. He stated he was pleased with the way the neighbors have been received by the Commission though the neighbors respectfully disagree with the Commission. Mr. Barker said there is no way to obtain frontage onto Harlocke from Mr. Cox's property. He stated Cox is not going to do that. Cleo Ruppert of 5709 Darnell, Houston, Texas, stated the Ruppert family quit farming the area and had to quit because of the smell of hogs, etc. He is not certain if the devaluation of homes will occur at $5,000-$15,000. Commission Discussion: Scott commented that the Commission had a lot of problems with access to the parcels under consideration for rezoning. He asked the staff to come up with traffic patterns or configurations. Horowitz said she didn't care for the Harlocke continuation down to Highway 1 and didn't like it east/west off of Miller. Jakobsen objected to the plan as proposed. She feels the Commission did not do their homework. She said other problems are the south side of Highway 1 and the location of the airport. Blank moved that item Z-8415 be deferred until November 1, 1984. Horowitz seconded the motion. Motion carried unanimously 7-0. Blank stated she is concerned with the traffic problem and none of the solutions have solved the problem so far. She is concerned primarily with the safety of the children in the area even if the area stays as it is. Horowitz feels the neighborhood and developers have worked very hard. She feels that in the long run we may be doing more harm by not solving the traffic problem. She wants to do this area justice. 02070 Planning & Zoning C. ission September 20, 1984 Page 6 Perry stated he came to vote tonight and hoped the issue would be brought to a conclusion at the November meeting. Jordan said he has no problem with the RNC -20 zone but does have a problem with the RS -12. He stated he also came to vote tonight. He said traffic is a concern. Courtney said traffic likewise is a concern for him. He stated that so far down -zoning is the best method and he would not like new accesses to new properties. Jakobsen stated this has gone on so long and everybody is tired of it. She expressed sympathy for the neighborhood and the developers. She then stated how she came to be on the Planning and Zoning Commission and she said that she came with a similar problem in her neighborhood. She questioned if there would be other dates when the Commission will probably discuss this matter. Scott said on October 15th and at the formal meeting on the 1st, and stated if they feel another meeting is necessary they can discuss it at the October 29th and again on the November 1st meetings. Scott asked the staff to evaluate a cul-de-sac on Harlocke. He wants to know specifically what the Commission can or cannot do. Jakobsen suggested that Larry Schnittjer share his plan. Scott also said if the developers have something that the Commission hasn't seen, he said that he would be willing to view it at one of the work sessions. Scott then recessed the meeting at 9:08 p.m. Scott called the meeting back to order at 9:14 p.m. 4. Z-8418. Discussion of an application submitted by Mary Hartwig, Inc. for approval of the rezoning of 6.3 acres south of Highway 1 West and west of Miller Avenue from I-1 to CI -1; 45 -day limitation period: 10/19/84. This general area is appropriate for industrial or commercial uses, Franklin stated according to the Southwest Area Study of the Comprehen- sive Plan. She pointed out that the Plan map shows this specific area as industrial and said it is the staff's recommendation that the requested zoning be denied unless the policies of the plans regarding the provision of opportunities for industrial development along Highway I are amended. She added that the Urban Environment Ad Hoc Committee is concerned with the entranceways to Iowa City. She questioned what kind of development would be most likely to enhance the entranceway. Jakobsen provisions also asked hat thet policy wasregardingdisplaylotldars.�n SheFranklin stated that right-of-way trees and parking area trees would be required. Boyle said the rule is that this is not a parking area but a display area and not subject to paving requirements or the tree ordinance. 1.20 74 Planning & Zoning C ission September 20, 1984 Page 7 Milkman said there will be an LSNRO before the Committee for the October meeting. Horowitz stated she is concerned with the proximity of the residential development on the other side of the highway and again that this is another entrance into the city. Larry Schittjer said that no amount of screening would affect the residential area because the highway is higher and the residential is higher yet. Jordan asked Boyle to see if the Comprehensive Plan needed to be changed. Boyle said this development is consistent with the Comprehensive Plan. Mary Hartwig stated he feels a car dealership can be quite nice even though this is a busy entrance to the city. He stated they need to locate in a high visibility area and there are not that many sites in Iowa City. He stated they have a space problem 'and have to have display lights on until 10:00 p.m, but no later than that. He said the lights the will be subtle and soft. Security lights will be on all night to assist business ice willnnot sbeu distracting orto ging as disturbing awthe sPeoplle who live nearby. Jordan moved that item Z-8418 be deferred to the October 4th meeting. Blank seconded the motion. Motion carried unanimously 7-0. Scott stated that the Commission had received a revised draft from the staff. Franklin pointed out the changes: 1) the Board of Adjustment will be authorized to grant a special exception to modify the screening require- ments when a parking area requires screening and both the lot on which the parking area is located and the lot abutting or across the street are zoned any zone but RS. The special exception shall only be granted when the applicant can demonstrate that modification of the screening require- ments would better serve thepublic interest than would strict compliance with the requirements; public interest may include but is not limited to reasons of public safety or aesthetics. In no case shall a special exception be granted to modify the screening requirements for a lot abutting or across the street from a lot in an RS zone. 2) The criteria that the Board of Adjustment must follow for any special exception must be followed in these cases. Larry Schnittjer asked Perry if there was any consideration for a case similar to Mercy's in an RS zone where screening could be varied from the screening requirements. Perry asked if one lot was RS, how would you screen it anyway? Jakobsen said one lot would never be zoned RS on its o207d Planning & Zoning C ission September 20, 1984 Page 8 own merit. Scott asked if this amendment will handle Mercy's problem. Larry said it should handle it if it makes it through the Board of Adjustment as a special exception. Jakobsen said she is willing to go with that if it solves Mercy's problem. She feels the RS provision is satisfactory. Jakobsen moved that amendments to the screening requirements for off-street parking in the zoning ordinance be approved. Jordan seconded the motion. Motion carried unanimously 7-0. OTHER BUSINESS: Franklin gave an update on the Sturgis Corner riverbank gift. Franklinasked if special meetings would be scheduled to discuss the sign regulations. Scott asked what the agenda for the October 1st informal meeting would be. Franklin said all the deferrals from this meeting would be on the October 1st agenda. A special meeting for October 8 was scheduled. Perry asked if there would be any special meetings to discuss Harlocke and Weeber. Scott indicated only if necessary. Scott requested that the informal meetings not meet in the library as he feels it is not conducive for a work setup because of the way it is physi- cally set up. He said it is fine, however, for any type of public meeting. Scott also said there were "new" amended schedules for the City Council meeting. Meeting adjourned by general consensus at 9:50 p.m. Minutes submitted by Jean ohnston. Approved b ors or an, ec ary FM MINUTES PLANNING AND ZONING COMMISSION OCTOBER 4, 1984 - 7:30 PM CIVIC CENTER COUNCIL CHAMBERS ' MEMBERS PRESENT: Courtney, Jakobsen, Jordan, Perry, Scott MEMBERS ABSENT: Blank, Horowitz STAFF PRESENT: Knight, Milkman, Johnston CALL TO ORDER: Chairperson Scott called the meeting to order at 7:33 PM. PUBLIC DISCUSSION OF ANY ITEM NOT INCLUDED ON THE AGENDA: There was no public discussion of any item not on the agenda. RECOMMENDATIONS TO CITY COUNCIL: 1. Z-8413. The Commission recommends approval of an application submit- ted by the Airport Commission for the rezoning of one parcel of airport property located between runways 30 and 35 from P to an overlay zone of CI -1. 2. Z-8418. The Commission recommends approval of an application submit- ted by Mary Hartwig, Inc., for rezoning of 6.3 acres south of Highway 1 West and west of Miller Avenue from I-1 to CI -1. 3. The Commission recommends adoption of the ordinance amending Section 36-63(g), Sign Regulations of the CB -2 zone, of the Zoning Ordinance of Iowa City, Iowa. 4. 5-8426. The Commission recommends approval of an application submit- teg-Fy Frank Eicher for a preliminary and final subdivision plat for approximately 150 acres -called Southwest Estates and located north or Rohret Road and west of Freeway 218 without any provision of city water or city sewer service, and with a waiver of the sidewalk requirements for lots 1-4, deferral of stormwater management require- ments for Lots 1-5, and a waiver of the preliminary platting require- ments for Lot 5. ZONING ITEMS: 1. Z-8413. Public discussion of an application submitted by the Iowa Z y1-Rirport Commission for rezoning of one parcel of airport property located between Runways 30 and 35 from P to an overlay zone of CI -1; 45 -day limitation period: 10/12/84. Knight stated the staff had nothing new to add since the discussion of the September 20, 1984, meeting. There was no public discussion. Jordan moved to approve the rezoning of one parcel of airport property located between Runways 30 and 35 from P to an overlay zone of CI -1. The motion was seconded by Courtney. Planning 8 Zoning M•, es October 4, 1984 Page 2 Discussion: Jakobsen stated she was concerned because this is an entranceway to the City and development should be considered in relation to this. She also expressed amazement at the problems the City and the Airport Commission have had in the past with the FAA and development, as with the Ranshaw properties. Perry said he would like the August 16, 1984 letter from the FAA made part of the record. Scott stated he has problems with the Airport Commission competing for the dollars of private development when there are other locations available in the City. Jakobsen said she felt an auto distributorship is not a complementary use to the airport even though it is not incompatible, and so she would vote against the rezoning. Motion carried 3-2 with Courtney, Jordan and Perry voting aye and Jakobsen and Scott voting nay. 2. Z-8418. Public discussion of an application submitted by Mary Hartwig, Inc., for rezoning of 6.3 acres south of Highway 1 West and west of Miller Avenue from I-1 to CI -1; 45 -day limitation: 10/19/84. Milkman said at the next meeting there would be an LSNRD for this area before the Commission. Scott said this item has already been discussed twice. There was no public discussion. Jakobsen said that she feels an amendment to the Comprehensive Plan is not necessary because this property is on the fringe of the CI -1 zone. She hopes that staff will remind the Commission that the I-1/CI-1 boundary has been moved once when zoning questions arise in this area in the future. Perry moved that 6.3 acres south of Highway 1 West and west of Miller Avenue be rezoned from I-1 to CI -1. Jakobsen seconded the motion. Motion carried unanimously (5-0). 3. Public discussion of an amendment to the Zoning Ordinance Sign Regulations in a CB -2 Zone. Milkman stated that these regulations were inadvertently left out of the zoning ordinance and this amendment is a corrective measure. There was no public discussion. Perry questioned if a public hearing is necessary since this is not a major amendment. Knight said that no hearing was required. X070 Planning & Zoning Mi es October 4, 1984 Page 3 Scott complimented the staff on cleaning this matter up speedily. Jordan moved that the ordinance amending Section 36-63(g), Sign Regulations of the C8-2 Zone, of the Zoning Ordinance of Iowa City, Iowa, be approved. Courtney seconded the motion. Motion carried unanimously (5-0). Subdivision Items: 1. S-8426. Public discussion of an application submitted by Frank Eicher for approval of a preliminary and final subdivision plat for approximately 150 acres called Southwest Estates, located north of Rohret Road and west of Freeway 218; 45 -day limitation period: 10/15/84; 60 -day limitation period: 10/30/84. Milkman distributed copies of a memo from the Johnson County Health Department regarding the soil suitability for septic systems. She said that the legal papers are in order; the preliminary plat has been amended and is in compliance; the septic system will conform with the recommendation of the Johnson County Health Department, and a single well will provide water to the subdivision. Milkman said staff recommends approval of the preliminary and final subdivision plats: 1) with a waiver of construction of sidewalks for Lots 1-4, 2) a waiver of the preliminary plat requirements for Lot 5, and 3) deferral of stormwater management compliance for Lots 1-5. Larry Schnittjer of MMS Consultants said he would appreciate it if the Commission would give further consideration towards extending the City's water system for both domestic and fire reasons. Scott said he would feel comfortable voting for that only if the City changes its present policy concerning City services being extended further west of 218. Frank Eicher of R.R. 1 said he didn't make the Monday meeting because he couldn't find it but he wants to give this his best shot. He stated the City now forces garbage service on the residents out there. However, Mr. Eicher said he is concerned about the cost of lots which have to be one acre for septic systems and the added cost due to wells. Jakobsen moved for approval of a preliminary and final subdivision plat for approximately 150 acres called Southwest Estates located north of Rohret Road and west of Freeway 218 without any provision of City water or City sewer service and with a waiver of the sidewalk requirements for Lots 1-4, deferral of stormwater management requirements for Lots 1-5, and a waiver of the prelimi- nary platting requirements of Lot 5. Perry seconded the motion. Scott said if this recommendation is sent to Council a vote in favor supports the City's position of rural residential develop- ment west of Freeway 518 (218). Planning & Zoning M. yes October 4, 1984 Page 4 Motion carried unanimously (5-0). 2. S-8427. Public discussion of an application submitted by Ernst and Annegret Hierschbiel for approval of the final subdivision plat of Deer Hill Subdivision located on the east side of Old Highway 218, 1/2 mile north of Butler Bridge. Knight said staff recommends deferral of this item until the legal papers are received. Jakobsen asked about the stormwater manage- ment and if it would drain into the Iowa River. Knight said it must comply with the rural design standards. Jakobsen moved that Item S-8427 be deferred to October 18, 1984 meeting because of the absence of legal papers. Courtney seconded the motion. Motion carried unanimously (5-0). Other Business 1. _Planning and Zoning Commission Information Jakobsen said that the Parks and Recreation Commission and the School Board feel that school property should be considered open space. Also because of open space provided through the University, the Open Space Plan recommends 2 1/2 acres per 1000 population and not 5, 7 1/2 or 10 acres which are recommended national standards. Scott said that Mr. Hinckley appeared before the Commission an Monday evening and the chairperson requested that his request not be on the agenda this evening. Mr. Hinckley and his group have put their request on the "back burner" until they know what the City will do about the Airport problem. The group will spend more time on a development plan for the area which they will file at a later date. Scott reminded the Commission members of the 7:30 PM meeting October 8 in the Law Library to continue discussion of the sign ordinance. He said he hopes the Commission can get their recommendation to the Council shortly. Scott then expressed his thanks to Bruce Knight for all his work for the Planning and Zoning Commission. He said that he would be missed and wished him well in his new endeavor. Knight said he enjoyed working with the Commission and would like to see the sign regulations adopted. The meeting adjourned at 8:05 PM. Minutes submitted by Jean Johgston. Approved by: Horst Jordan, Sec a ry F/ / MINUTES PLANNING & ZONING COMMISSION OCTOBER 18, 1984 - 7:30 PM CIVIC CENTER COUNCIL CHAMBERS ! MEMBERS PRESENT: Blank, Courtney, Horowitz, Jakobsen, Jordan, Scott (arrived at 7:40 PM) MEMBERS ABSENT: Perry STAFF PRESENT: Boyle, Franklin, Johnston CALL TO ORDER: Acting Chairperson Jakobsen called the meeting to order at 7:38 PM. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was no public discussion of any item not on the agenda. RECOMMENDATIONS TO THE CITY COUNCIL: 1. 5-8429a. That the preliminary subdivision plat for Ruppert Subdivision and the preliminary LSNRD plan for MHI Auto Center beawith a waiver of preliminary platting requirements on Lot 5 and a waiver 7 he provi- sions of sidewalks and subject to the rezoning of the property (Z-8418) and resolution of the provision of a frontage road. 2. S -8429b. That the final plat of Ruppert Subdivision Part One and the final LSNRD of MHI Auto Center be approved _ with a waiver of the provision of sidewalks and subject to the rezoning of the property (Z-8418) and resolu- tion of the provision of a frontage road. 3. 5-8430. That the preliminary and final LSNRD at 2920 Industrial Park Road Feapproved. 4. That the number of roomers permitted in dwelling units in single-family zones remain unchanged and that no exemption be given for church -affiliated residential uses. S. That the grace period for compliance with the roomers density provisions be D----F— extended to ecem e 31, 1984. 6. V-8404. That a corrective ordinance for the vacation of a portion of Grove Street be approved. Subdivision Items: 1. 5-8427. Public discussion of an application submitted by Ernest and Annegret Hierschbiel for approval of the final subdivision plat of Deer Hill Subdivision located on the east side of Old Highway 218, one-half mile north of Butler Bridge; 45 -day limitation period: waived; 60 -day limitation period: 11/12/84. Jakobsen stated that the legal papers aren't in; the applicant has re- quested a deferment. 120;20 Planning and Zoning lutes Page 2 Blank moved that item S-8427 be deferred until the November 1, 1984 meeting. Horowitz second the motion. The motion carried unanimously (5-0). S -8429A. Public discussion of an application submitted by Mary Hartwig, Inc. for approval of the preliminary subdivision plat for Ruppert Subdivi- sion and the Preliminary LSNRD plan for MHI Auto Center located south of Highway 1 West and north of the Iowa City Airport; 45 -day. limitation period: 11/5/84. Franklin stated that the preliminary plat for this subdivision shows two lots with the improvements on one lot. Preliminary platting requirements on the remainder of the Ruppert Subdivision should be waived at this time. The main issue is access via a frontage road. IDOT does not want a frontage road constructed while they still have control of this land since they would incur maintenance responsibilities. Mr. Hartwig has requested vacation and disposition of a portion of the right-of-way from IDOT. Mr. Hartwig will dedicate the future frontage road to the City when IDOT agrees to the vacation and disposition. Franklin said that the staff recommends approval of the preliminary LSNRD Plan and the preliminary plat of the Ruppert Subdivision with a waiver of preliminary platting requirements for all of the tract except Lot 1, a waiver of sidewalks and subject to the vacation and disposition of a portion of the Highway 1 right-of-way for a frontage road. She also said the staff recommends deferral of the final LSNRD Plan for the MHI Auto Center and the final plat for the Ruppert Subdivision Part One pending resolution of the vacation and disposition of a portion of the Highway 1 right-of-way for a frontage road and subject to rezoning and a waiver of the provision of sidewalk. She pointed out that Mr. Hartwig has submitted a tree planting plan which includes almost four times the required number of trees. There was no public discussion. Jordan moved for approval of the preliminary subdivision plat for Ruppert Subdivision and the preliminary LSNRD Plan for MHI Auto Center located south of Highway 1 West and north of the Iowa City Airport subject to the waivers and conditions outlined by the staff. Horowitz seconded the motion. Horowitz stated she feels that the developer has done a nice job of tree planting. She said she has one reservation however and that is that the auto service center usually uses outside microphones and the sound from the microphones carries a long distance. She asked if the staff would investigate the noise ordinance in regard to this. Franklin said if the dealership were going to install outside microphones, they would need to apply for a permit. Motion carried unanimously (6-0). S -8429B. Public discussion of an application submitted by Mary Hartwig, Inc., for approval of the final plat of Ruppert Subdivision Part One and the Final LSNRD plan for MHI Auto Center; 45 -day limitation period: 11/5/84; 60 -day limitation period: 11/20/84. X070 Planning and Zoning utes Page 3 Scott moved for approval of the final plat of Ruppert Subdivision Part One and the final LSNRD plan for MHI Auto Center subject to the waivers and conditions outlined by the staff. Jordan seconded the motion. The motion carried unanimously (6-0). Jakobsen thanked the developer for showing so many trees. She feels this will enhance the dealership and may spur other auto dealerships to do likewise. 4. S-8430. Public discussion of an application submitted by Robert Wolf for approval of a preliminary and final LSNRD for 3.42 acres at 2920 Industrial Park Road; 45 -day limitation period: 11/16/84. Franklin stated this expansion was for a warehouse addition and an office addition for Pharmaceutical Development Systems, Inc. The only question was how the project will be sewered. The applicant has applied for a National Pollutant Discharge Elimination System Permit but that process takes 3-6 months for approval. If the permit does not come through, the Fairmeadows lift station can handle the effluent according to the Public Works Department. She stated that the effluent is clear and that the tem- perature is 900 which could be a plus in cold weather as there has been some freezing in the existing system. Horowitz asked if their 900 temperature affected the soil or surrounding property in the summer. Scott and Jakobsen both said there would be no effect. Jakobsen moved for approval of a preliminary and final LSNRD for 3.42 acres at 2920 Industrial Park Road. Courtney seconded the motion. Motion carried unanimously (6-0). 5. S-8431. Public discussion of an application submitted by Terence Williams for approval of an amended preliminary and final LSRD for Melrose Lake apartments located on Woodside Drive extended; 45 -day limitation period: 11/19/84. Franklin stated the applicant requested this item be deferred because the modifications to the plans have not been finished yet. She said there were several people at the meeting, however, who wished to discuss this item. Franklin explained that this is a multi -family development with some parking beneath the building and the remainder on the site. She said that the proposed Melrose Lake outlet and associated drainage easement have been moved from south of the buildings to an area between the proposed build- ings. She also said that denial of an LSRD can occur only if the plan doesn't comply with City codes or the development is an overwhelming threat to the health, safety or welfare of the citizens. Franklin said this plan does conform with the zoning, and the proposed parking and tree plantings meet code requirements. Jordan asked if the deficiencies noted had been taken care of. Franklin said they had not. X070 Planning and Zoning utes Page 4 Public Discussion Craig Alexander of 871 Woodside Drive, B-1, presented a petition to the Commission with 75 signatures on it opposing this development. He stated he was not aware of the proposed development until the sign was posted. He feels the area is overdeveloped now and stated there are several vacancies so he does not see a need for more rental units. Jennifer Tyler, 871 Woodside Drive, B-2, stated she is not opposed to development but feels the Melrose Lake area is overdeveloped and requests that approval of the new LSRD be denied. She stated there is only one access road - Woodside Drive - and this new development would only add to traffic congestion. She said since the original LSRD was filed, the zoning has changed. Scott reiterated what Franklin had said regarding the conditions for denial of an LSRD and stated that the Commission is duty bound by ordinance as to what they can and cannot do. He stated that the rezoning in 1983 still allows the density proposed. The lake is considered into the total area even if it is left as a lake as it is presently. Scott stated he doesn't want anyone to get their hopes up as the owner's rights need to be pro- tected and cannot be taken away from him. Jakobsen said the Urban Environment Ad Hoc Committee was looking at environmentally sensitive areas but these have not been defined as of yet. There was some discussion as to when a recommendation needed to be made to the Council. Craig Alexander requested that the minutes show that 30 people appeared at the meeting in opposition to this development. Franklin showed the LSRD plan to the group. Jakobsen explained what environmentally sensitive areas were as defined by the Urban Environment Ad Hoc Committee and gave some examples, i.e. Ralston Creek, flood plains, and cliffs. Boyle said that the Committee is in the very early stages of their work and that there isn't any legislation presently to control environmentally sensitive areas. Gregory Klein of 871 Woodside Drive, B-1 asked how the "average Joe" might get some input into this. Jakobsen said that the Urban Environment Ad Hoc Committee would be meeting in the Senior Center next Tuesday at 4:00 PM and they could attend the meeting. They also could contact Councilman Baker or Councilman Strait. Lance Salsbury of 904 Oakcrest said he has lived in the area about 25 years. He would like more review as he feels the plan never should have been approved in the first place. He said this will affect the land value in the areas. Traffic is a problem presently. He pointed out some envi- ronmental issues; there used to be a large population of muskrats, beavers and hawks that had to reestablish themselves after the level of the lake was lowered previously and are presently coming back to the area. There also are many migratory ducks in the area that use the lake. Gregory Klein said that the lake is stocked regularly each year with 10 inch trout. aa,7o Planning and Zoning lutes Page 5 Lance Salsbury said road maintenance is already a problem. It is difficult to get in and out of driveways in the morning and late afternoons already and this will only exacerbate the problem. There are also several young children in the area who are in the 3-7 year age group. Mary Kanak of 871 Woodside Drive, B-5 said that the parking lot is poorly maintained and the access road that leads into the area is also poorly maintained in the winter time. Boyle said that the road north into the complex is a private street. Lance Salsbury differed with Boyle and said that the owners were assessed a special property tax to build the street so he doesn't believe the street is private. Mike Capp of 708 Oakcrest, N3, asked how the City's noise ordinance will figure into the construction of the complex. Jakobsen said that construction is limited to certain hours of the day. Mike Capp asked if they drain the lake or whatever the pumps will have to run around the clock and this will not be during the hours that construc- tion is allowed. Scott said the only body of City government that reserves the right to make a decision is the City Council. The City Council does not give this committee or any other commission "carte blanche" authority. This Commis- sion has no control over whether the developer runs pumps or not. Merle Trumnel of 314 West Benton asked if the water shed was changed for the area. He said the City is looking into the drainage from the Melrose Lake now. Scott said he doesn't have the answers involving drainage and the problems involved in changing natural drainageways. Jakobsen asked Franklin if this falls under the storm water management. Franklin said she will check with the Engineering staff to see what has been done. Lance Salsbury said when the original buildings were built, one-fifth of the lake was filled in and that the lake level was lowered which caused flooding downstream. He said that the City had to replace sidewalks and the bridge in the park below. Salsbury said the average flow has increased and he also said there are a number of springs that feed into the lake. Jakobsen said the Council decided that the lake could not be filled in. She said the owner has not considered the lake as developable land and that is why the buildings had been built so close together. William Knabe of 1101 Weeber Circle said he will support this group's efforts. He told the Commission that they are just beginning to see the tip of the iceberg on Benton Street hill. ao7o Planning and Zoning 1 utes Page 6 Scott said to check with the Planning and Program Development where the next Commission meeting will be. He said the meeting starts at 7:30ussionPH t that the informal meeting,s are a work session and not a public November 1 will be the next public discussion on the revised LSRD. Zoning Items: to on 1. Public of a the number ofscussion roomers permitted �in�osingle amiily�zones for church affilcilgiated residential uses. Franklin alternatives referred to the, memo sent to the Council with the three The three alternatives are: 1) No change. 2) dwellingeunitsrinsthe RS -5 nandfRS-B zones the aand require at roomers parking space for each roomer. 3) Exempt residential uses affiliated with reli9nrovisioninstitutions, permit a defined in the zoning ordinance from the roomers p maximum of 2 roomers per dwelling unit. Also exempt such uses from the additional regulations for religious institutions and amend the definition of a religious institution to include group living situa- tions. She said that staff recommends either alternative M1 or N2. ed ous Horowitermtted tothave moreshe sthanronesroomerdinoancarea. Shetsaidrthat being pi rooms can used for counseling n charitable purposes and this helps the community in her opinion. She will stick to 93. Franklin pointed out that there are other zones (RM -12 and above) that permit 5 or more roomers. Public Discussion: Eleanor Trumnel of 314 H. Benton said she agreed that there are other areas t as it iwhere pple can ren. She wuld s, ande0she doesn'ttbelieveothere kis a compelling see that hreason nto b change it in this case. Jakobsen moved that the number of roomers be left as it now stands. Blank _ seconded the motion. Jakobsen stated she understands Horowitz' s concerns but she feels that the existing ordinance hasn't had a chance "to fly on its own wings". Scott said he agrees with staff, Trumnel and Jakobsen and also reminded the to�two nroomers it as their ch sne etoation that increase the2 and number�2 be limited tothree. He stated he has problems even with that and he has strong objections to changing the number of roomers in an RS -5 and and RS -B zone. He feels that the single family dwelling units have rights also. Motion carried (5-1) with Horowitz voting no. aa17d Planning and Zoning ^ utes Page 7 2. Public discussion of the extension to December 31, 1984, of the grace period for compliance with the roomers density provisions of the zoning ordinance. Franklin explained that the Council requested this change because of lease arrangements and the end of the term at the University. She said that Commission action is required since the grace period is explicitly stated in the zoning ordinance. Blank moved to amend the zoning ordinance to extend the grace period for compliance with roomers provisions to December 31, 1984 as printed. Jordan seconded the motion. Motion carried unanimously (6-0). OTHER BUSINESS: 1. V-8404. Public discussion of a corrective ordinance for the vacation of a port on of Grove Street, west of Ferson Street, 45 -day limitation period: N/A. Franklin explained that this is a corrective action. 20 feet was origi- nally vacated and the actual width of the right-of-way is only 15 feet. Jakobsen questioned if this area would be an 'environmentally sensitive area. Both Franklin and Blank said no. Scott asked if this had been purchased. Franklin said no that it had not but this action is to get it cleared up so that it can be sold. Courtney moved that a corrective ordinance for the vacation of a portion of the Grove Street right-of-way directly west of Ferson Avenue in Iowa City be approved. Horowitz seconded the motion. Motion carried unanimously (6-0). PLANNING AND ZONING COMMISSION INFORMATION: Franklin said that the CCN would be meeting in Roam A of the Iowa City Public Library at 7 PM on October 23, 1984. They will review all the proposals to obtain CDBG funding for projects. This commission has proposed three projects and this is the time to make a "pitch" for the projects. Horowitz said she would attend the meeting and speak for the schoolhouse project and the Ralston Creek Park project. Horowitz said that she had initiated a formal complaint regarding the brake alignment business at 521 Kirkwood. Franklin stated that the business must come in and obtain a special exception from the Board of Adjustment as an auto oriented use. Jakobsen stated that she feels it is an imposition to the citizens of Iowa City not to have meetings in the Civic Center building. She feels a lift could be installed in the back and in the front of the building to service handicapped people. She also feels this should have been done before. Jakobsen suggested that the City make expenditures to correct this and also to let people know where meetings are now being held. I 070 Planning and Zoning lutes Page 8 MINUTES RIVERFRONT COMMISSION WEDNESDAY, OCTOBER 3, 1984 - 7:30 P.M. CIVIC CENTER LAW LIBRARY MEMBERS PRESENT: Gerleman, Leo, Oehmke, Rausch, Swedish -Moses, Willis MEMBERS ABSENT: Boutelle, Lewis, McGuire, Scott STAFF PRESENT: Cain, Johnston RECOMMENDATIONS TO COUNCIL None. CALL TO ORDER I j Acting chairperson Oehmke called the meeting to order at 7:35 P.M. REVIEW AND APPROVAL OF MINUTES OF SEPTEMBER 5. 1984 Willis moved to approve the minutes of September 5, 1984 as submitted. Rausch seconded the motion. The motion carried unanimously. Cain passed out copies of a memo that had been sent to the City Council regarding Sturgis Corner. REPORT OF MEETING WITH U.S. ARMY CORPS OF ENGINEERS Cain distributed a draft of answers to questions the Commission had asked the COE. She asked Commission members to read the draft and either call in, write a note or drop by the office with any suggestions about unclear information or incomplete answers. She stated she would like to send the draft to the COE for their review prior to distribution to the press and the public. Leo mentioned the possibility of having a newspaper article or series of articles based on the information. Oehmke said the COE should be informed of the possible uses of this information. Cain noted that COE representatives were also still willing to come to meetings in Iowa City, but would prefer small group forums as opposed to large meetings. Rausch questioned if the COE is aware that they have a public relations problem. Cain said they seem to feel misunderstood but also feel their operations are technically correct and up-to-date. Cain said the meeting with the COE lasted for 3-1/2 hours. COE representa- tives present were George Johnson, Chief of the Hydraulics Section, S.K. Nanda, Special Assistant to Mr. Johnson, and Bill Koellner, Chief of the Regulation Section. Gerleman noted that they did not try to dodge any of the questions asked them and provided the group with all kinds of data about their data gathering and operating systems. o?a 7� Riverfront Commissi(� October 3, 1984 Page 2 Cain showed a map of the area covered by the Rock Island District Office. The map graphically demonstrated that the Iowa River/Coralville Dam is a small part of a large area. Other data examples provided by the Code were circu- lated. Rausch said there has been considerable siltation in the last ten years, although their report said that 1964 was the top year for siltation. Gerleman said that new data (to 1984) was just being compiled in the District Office. Gerleman said that the weather patterns have not been normal in the past years according to the engineers. He also said that they are working towards a completely automated system for reporting data from their field stations. Cain noted that the engineers view erosion as a natural phenomenon and feel the dam has mitigated the erosion problem. The engineers mentioned that since the dam has been built there has been more intensive use of floodplain land and the perception of erasion may be heightened. In response to a question from Oehmke, Cain said the engineers stated that a quick drop in the water level contributes to erosion and the operating system for the dam attempts to avoid this whenever possible. Leo said that the engineers feel that in the overall economic view erosion control does not pay for itself. Also, she said their priorities for flood control are to handle floods wherever they happen first and not to protect one river before another. Leo said they are very satisfied if they come out a bit ahead of Mother Nature. DISCUSSION OF GOALS AND OBJECTIVES FOR FY86 Cain explained that the Commission should review its goals and objectives for inclusion in the FY86 City Operating Budget. She said members should also focus on which activities they would like to pursue during the coming year. Willis said he would like the Commission to actively pursue the increased legal ability of the City of Iowa City to actively regulate activities on the Iowa River. He also stated that under Performance Measurements, Al (the amount of land "acquired") should be deleted. He said under Division Objectives A1, the first objective should be to preserve and enhance "to the extent possible" and that the phrase about "vegetative buffer" should be deleted. Cain announced that the City Council had scheduled the Commission's recommen- dations for regulating activities on the Iowa River for discussion at an informal Council meeting. Oehmke appointed Diana Lewis as the Riverfront Commission's representative to the Council's meetings. PUBLIC DISCUSSION There was no public discussion. 02 0 71 Riverfront Commissi� October 3, 1984 Page 3 COMMISSIONERS' REPORTS Willis said that Parks and Recreation is working to get a band shelter for a community band. Gerleman asked if rip -rap becomes available from City construction projects, could the Commission be notified and have it stored somewhere to be used at a later date. Oehmke said the areas of the river where it should be dumped need to be identified and he felt some mechanism is needed to obtain the rip -rap. Cain said she will talk to the City Engineer to determine the future availability of rip -rap and how it can be made accessible to river - front property owners.