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HomeMy WebLinkAbout1983-01-18 Council minutesL- CITY COUNCIL LEGISLATIVE COMMITTEE AND AREA LEGISLATORS CITY COUNCIL LEGISLATIVE COMMITTEE: Joint meeting with area legislators, January 4, 1983, at 8:00 a.m. at Liffe Highlander in. Mayor Neuhauser presiding. LEGISLATIVE COMMITTEE MEMBERS PRESENT: Neuhauser, Balmer, Perret ABSENT: None IOWA LEGISLATORS PRESENT: Rep. Lloyd -Jones, Rep. Doderer ABSENT: Senator Small STAFF MEMBERS PRESENT: City Manager Berlin, Acting City Clerk Karr MEMBERS OF THE NEWS MEDIA. Lloyd -Jones suggested that Iowa City host an informal reception, in Des Moines, in 1984 for state legislators to meet with the City Council and the Chamber of Commerce. Cost of Legislative Mandates Neuhauser indicated that Governor Branstad would be introducing some fair play legislation. Local Option Taxes Neuhauser mentioned that Governor Branstad had indicated support for a package of local option taxes. Doderer indicated that there was some question as to whether cities would be allowed to levy a sales tax if the State raised its sales tax. Municipal Assistance Neuhauser stated that there was a great need for municipal assistance. Lloyd -Jones asked if the current eight to ten limit could be raised. Neuhauser indicated that she understood that would be impossible. Neuhauser stated that Branstad would like to see that any State sales tax or local option taxes have the result of reducing v MICROFILMED BY 111 _� J'ORM"`MICR#L_A8 CEDAR RANDS • DES MOINES i i f i i 1 r i i 1 2 i property taxes. Perret commented that he felt cities ought to have the right, with voter approval, to have their own taxes. Equitable Proportions of Funding to Cities especially Road Use Tax and Transit Assistance Berlin mentioned that there was some discussion in the IDOT of having each county maintain its State highway and eliminating the State highway maintenance division. Neuhauser urged that any plan be closely studied. Balmer asked if any figures were yet available with regard to Iowa's apportionment of the new five cent a gallon gas tax. i Berlin indicated that there was an increase in bridge money which might benefit Iowa City. Perret asked how the State would handle 'its one cent to transit share of the gas tax. Doderer indicated that no final decisions have as yet been made, other than adhering to the i formula. Public Records Law i Berlin asked for clarification of when an item became a public record. Berlin indicated that internal documents, prior to the time a decision is made, should not be considered a public record. Doderer suggested that the City get the question resolved in court. ' Neuhauser pointed out that the court generally resolved one facet of a question and raises many other issues simultaneously. Tort Liability — Sidewalk Snow Removal j Neuhauser mentioned that Branstad was extremely interested in this ' area and a task force would be looking at the area of tort liability. Berlin stated that a property owner should be responsible for sidewalk snow removal. Neuhauser stated that the courts have decided that a city is responsible for all of its sidewalks. Neuhauser i stated that the liability question needed to be resolved. Civil Service Law Reform Berlin pointed out, that with collective bargaining, civil service was no longer relevant; however, there was a strong lobby supporting i j civil service by both the Police and Firefighters. Neuhauser mentioned that there are two aspects of civil service: 1) testing, and 2) hearing on disciplinary action. Berlin stated that he did not i think there was any longer a need for the appeal process. Open Meetings Law Revisions Neuhauser raised the question of litigation as an area of concern. Neuhauser thought it was ridiculous that the City Council could not confer privately with the City Attorney. A discussion of when the City Council could go into Executive Session took place. 141CROFILMED BY / -JORM"MIC R#L'A B'- LCEDAR RAPIDS • DES MOIRES 3 Other Issues of Concern Balmer asked if the State Legislature could do anything about the DEQ's Land water Quality Commission's Decision to give Iowa City's sewage treatment funding to Des Moines. Doderer indicated that the State Legislature had no power in this matter and suggested that the Governor be consulted. Neuhauser stated that the legislature could have arranged matters so that no city received more than 50 percent of the funding available. Neuhauser stated that it was unfair to allow one city to get all the money for the next five years. Part of the problem was that the Federal Government had reduced the amount some $50 million to $30 million a year. Berlin mentioned that the standards should also be reduced for all cities. Lloyd -Jones commented that sewer problems were a direct result of poor land use and planning in many cases. Berlin suggested that the State/City Development Board use different criteria (i.e. compact develoilation could be d drafted specnt) for ifically allowingecitiexation. Neuhusr s to eredrefuse eif tosextend sewer and water beyond areas of contiguous growth. A date of February 5, 1983, was scheduled for the next Legislative Committee meeting. Doderer commented that "no till" money should be made more flexible, indicated that the public might support a bill allowing the legisla- ture to veto administrative rules and raised the concern about the business lunch tax. Lloyd -Jones explained that progress was being made with the railroad. Meeting adjourned, 10:00 a.m. i MICRO"'M" DY JORM --MICR#LAB'- CEDAR RAPIDS DES MOINES T CITY COUNCIL LEGISLATIVE COMMITTEE AND UNITED STATES REPRESENTATIVE COOPER EVANS CITY COUNCIL LEGISLATIVE COMMITTEE: Joint meeting with United States Representative Cooper Evans, January 12, 1983, at 12:00 p.m. at the Highlander Inn. Councilmember Balmer presiding. LEGISLATIVE COMMITTEE MEMBERS PRESENT: Balmer ABSENT: Neuhauser, Perret UNITED STATES REPRESENTATIVE PRESENT: Cooper Evans STAFFMEMBERS PRESENT: City Manager Berlin, Acting City Clerk Karr Members of the news media. Evans mentioned his upcoming trip to Nigeria to investigate the agricultural interest expressed by the Nigerian governments in raising chickens. Funding for Wastewater Treatment Plant and Sewage Facilities Plan Evans stated that there was no question that the total amount of funds allocated to this program by the Federal Government would be at least as large next year as it was this year. Evans noted that the funding situation in Iowa has resulted in the commitment to build a Wastewater Treatment Plant in the Greater Des Moines Metropolitan Area with all the federal funds for the next five years. Evans suggested that the Iowa City Councilmembers protest this situation to the State Legislature, with congressional help. Evans further suggested that the EAP in Washington, DC, be apprised of the situation in order that additional funds for Iowa be considered. Evans mentioned the possibility of starting a pilot program in Iowa with any additional funds and using a "bid basis" for the distribution of any additional monies. Balmer and Neuhauser plan to meet with the EPA in Des Moines in March. General Revenue Sharing Program Evans thought the same amount of funds allocated in 1982 would be allocated in 1983; the distribution may change slightly due to population shifts. Balmer asked about 1984 funding. Evans indicated that he would be very surprised and disappointed if funding was cut. I I MICROIIU4E1 BY r 1`- 'JORM "MICR#C-A97- !j CEDAR RAPIDS • DES MOINES f i _ I SII 1� 2 Community Development Block Grant Program Berlin mentioned that the federal government had agreed to release the funds from the first quarter. Evans indicated that funds for both 1983 and 1984 would probably be at the same level. The possibility of obtaining federal funds for urban development in Iowa City was also discussed. Funding for Mass Transit Capital and Operating Expenses Evans stated that the economic news was especially good for mass transit. According to Evans' staff, a tremendous increase in funds ($3.6 billion in 1982 to $8.2 billion on 1983) is foreseen, in part due to the new gasoline tax. Evans noted that the congressional commitment was to capital projects and mass transit rather than to subsidizing operations. Balmer mentioned that the gas tax funds would aid in the extensive renovation of three Iowa City bridges on First Avenue, Benton Street, and Burlington Street. Evans indicated that he was unsure of how the new gas tax bill treated funding for bridges that were totally the responsibility of the municipality rather than the state. Legislation Regarding Local Regulation of Cable Television Evans stated that legislation would not be forthcoming unless there was a consensus among municipalities industries. Evans thought that nothing would happen in this matter. Anti -Trust Court Decisions which Impact Local Government Evans indicated there was currently nothing to report in this area. I Other Issues of Concern Evans mentioned that there might be some more work for the Westing- house Learning Corporation relating to the Bureau of the Census. Evans mentioned his primary concerns were in the areas of: 1) the agricultural economy, 2) exports and domestic programs in agriculture, and 3) prospects for more government contracts for Iowa, both in and out of the defense. i Evans noted that an afternoon meeting with the district ASCS was scheduled to discuss the "payment - in- kind" program. Meeting adjourned, 1:20 p.m. 11 i 141CROFILMED BY -JOR M"-RIIIC R#CA B- I CEDAR RAPIDS • DES MOINES C AT r j/ i 4 r I r � MINUTES OF OFFICIAL COUNCIL ACTIONS -1/4/83 1 i i MICROFILMED BY 1-' -JORM- MIC R41CA 8-- CEDAR RAPIDS DES MOINES ri The cost of publishing the following proceedings & claims is $ Cumulative cost for this calendar year for said publication is i owa City Council, reg. mtg., 1/4/83, 7:30 P.M. at the Civic Center. Mayor Neuhauser i presiding. Councilmembers present: Balmer, aDickson, Lynch, McDonald, Neuhauser, Perret. Absent: Erdahl. a Mayor Neuhauser proclaimed January 5-12, 1963, as Salute To A Peach Of A Hawkeye Football Team Week in Iowa City. Moved by Dickson, seconded by Balmer to adopt RES. 83-1, Bk. 76, p. 1, RESOLUTION OF COMMENDATION P FOR ABBIE STOLFUS, in recognition of nearly 19 years of City service. Affirmative roll call vote unanimous, 6/0, Erdahl absent. The Mayor declared the resolution adopted. Moved by Lynch, seconded by Perret, that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as presented: Approval of Official Council Actions, 12/21/82, as published, subject to correction, as recommended by the City Clerk. Approval of joint meeting of City Council and Johnson County Board of Supervisors on 12/14Miinutes of Boards and Commissions: E Committee on Community Needs -12/1/82; Airport Comm. -12/16/82; Housing Comm. -12/1/82; Bd. of Library Trustees -12/16/82; Human Rights Comm.-II/22/82. Permit Motions: Approving Class C Liquor } License for R.T. Grunts, Inc. dba R.T. Grunts, 826 S. Clinton. Approving Class C Beer Permit for Clyde R. Seaton dba Seaton's Cash & Carry Market, 1331 Muscatine Avenue. Approving Class C Beer Permit and Sunday Sales for QuikTrip Corporation dba QuikTrip #552, 25 W. Burlington St. Approving Class C Beer Permit and Sunday Sales for Randall's International, Inc. dba Randall's Discount Foods, 1851 Lower Muscatine. Approving Class C Liquor License for William E. Bock, Jr. dba Studio 114, 114 Wright Street. Approving refund of a portion of Liquor License, Sycamore Eating & Drinking Co. Motions: Approving disbursements in the amount of $1,652,917.08 for the period of November 1 through November 30, 1982, as recommended by the Finance Director, subject to audit. 1 i i MICROFILMED BY 1-' -JORM- MIC R41CA 8-- CEDAR RAPIDS DES MOINES ri Setting public hearings: To set a public hearing for 1/18/83 on the proposed disposition of the Old Public Library (Block 63, O.T., Lots 3 & 4) to GWG Investments. Correspondence: President of the Chamnber of Commerce re the proposed zoning ordinance, referred to the City Manager for reply. Memos from the Traffic Engr. re Zion Lutheran Church loading zone; parking > prohibition on Petsel Place; parking on Third Avenue. Affirmative roll call vote unanimous, 6/0, Erdahl i present. The Mayor declared the motion carried and repeated the public hearing as set. Councilmember McDonald noted the letter from the Chamber of Commerce re the proposed zoning ordinance and urged the media to do a series of articles or programs re the affect of the change on several areas. Moved by Perret, seconded by Lynch, to set a public hearing for 2/1/83 on the proposed rezoning of certain property located at 655 Highway 6 Bypass East and known as Fleetway Stores from M1 to C2. 3 The Mayor declared the motion carried unanimously, 6/0, Erdahl absent. A public hearing was held on the disposition of a vacated portion of Maiden Lane, located south of Prentiss Street, west of Gilbert Street, and north of the Chicago, Rock Island and Pacific Railroad line. Moved by Balmer, seconded by McDonald, to adopt RES. 83-2, Bk. 76, p. 2, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN AGREEMENT TO CONVEY A VACATED PORTION OF MAIDEN LANE RIGHT-OF-WAY LOCATED SOUTH OF PRENTISS STREET, WEST OF GILBERT STREET AND NORTH OF THE CHICAGO, ROCK ISLAND AND PACIFIC RAILROAD LINE. Affirmative roll call vote unanimous, 6/0, Erdahl absent. The Mayor declared the resolution adopted. Moved by Balmer, seconded by McDonald, that the rule requiring that ordinances must be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be i finally passed be suspended, that the first and second consideration and vote be waived and that ORD. 83-3099, Bk. 21, pp. 1-4, REZONING CERTAIN PROPERTY LOCATED AT 505 BURLINGTON STREET FROM C2 TO R3A, be voted on for final passage at this time. Affirmative roll call vote unanimous, 6/0, Erdahl absent. Moved by Balmer, seconded by McDonald, that the ordinance be finally adopted at this time. Affirmative roll call vote unanimous, 6/0, Erdahl absent. The Mayor declared the ordinance adopted. Moved by Balmer, seconded by Dickson, to adopt RES. 83-3, 8k. 76, pp. 3-4. APPROVING THE 111CROFILMED BY i --DORMMICROL lC B' 1 CEDAR RAPIDS DES MOINES I I J r PRELIMINARY AND FINAL LARGE SCALE RESIDENTIAL DEVELOPMENT PLAN FOR IOWA -ILLINOIS MANOR AT 505 BURLINGTON STREET. Affirmative roil call vote unanimous, 6/0, Erdahl absent. The Mayor declared the resolution adopted. The Mayor announced one vacancy for an unexpired term ending 1/1/85 on the Human Rights Commission.. This appointment will be made at the 2/15/83 meeting of the City Council. The Mayor announced an executive session would be held immediately after the formal Council meeting to discuss a collective bargaining matter. Recommendations of the Committee on Community Needs noted as follows: (1) That the City Council adopt and use the CCN application form as amended, which would include an attachment of one page to the regular form. Additional information requested includes the voluntary response to the HUD criteria categories of Elderly (62 or older), Handicapped or Disabled, Racial or Ethnic Minority, and Lower Income. The page will also include a chart listing the gross income levels for different size households which qualify persons as having a "lower income." Council now needs to review the form and approve it informally. (2) That a total of $64,000 of 1982 CDBG funds be allocated to River City Housing Collective, Inc. (RCHC) for purchase of a house. The legal staff is currently reviewing the group's Articles of Incorporation and a possible Conflict of Interest. Action on this recommendation should be deferred until these matters have been resolved and sent to Housing Commission for their recommendation. Moved by McDonald, seconded by Perret, to adopt RES. 83-4, Bk. 76, pp. 5-6, AUTHORIZING AND DIRECTING THE SOLICITATION OF OFFERS AND RECEIPT OF BIDS TO PURCHASE LAND FOR PRIVATE REDEVELOPMENT PARCELS, Al, A2, A3, B AND C LOCATED IN THE LOWER RALSTON CREEK AREA OF IOWA CITY. The Mayor noted the timetable for construction had been changed from three years to 24 months and that Elm Grove Park would be bid with the other parcels. Affirmative roll call vote unanimous, 6/0. Erdahl absent. The Mayor declared the resolution adopted. Balmer questioned whether the parcels would be eligible for industrial revenue bond financing. Staff will investigate. Moved by Balmer, seconded by Perret, that ORD. 83-3100, Bk. 21, pp. 5-6, IMPOSING A HOTEL AND MOTEL TAX IN AND FOR THE CITY OF IOWA CITY, IOWA, be passed and adopted. Affirmative roll call vote unanimous, 6/0, Erdahl absent. The Mayor declared the ordinance adopted. r � 1 1 t i MICROFIL14ED BY 1 I -JOR M -MIC R(L:AB_ CEDAR RAPIDS DES MOINES ' J r Y Moved by Perret, seconded by McDonald, to adjourn to executive session to discuss as a public employer, strategy regarding collective bargaining With City employee organizations; as such discussion is exempted from the provisions of Chapter 28A according to Chapter 20.17(3). Affirmative roll call vote unanimous, 6/0, Erdahl absent. The Mayor declared the motion carried, 7:55 P.M. A more complete description of Council activities is on file in the office of the City Clerk. -' AAivLu P. 'UJ -L LLAL 6" I, COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES JANUARY 18, 1983 Minutes of Boards and Commissions: Planning & Zoning Comm. - 11/4/82 & 12/2/82; Parks and Recreation Comm. -12/15/82; Housing Appeals Bd.-12/13/82; Human Rights Comm. -12/13/82; Design Review Comm. -1/5/83; Hotel/Department Store Coordinating Comm. -1/5/83; Committee on Community Needs -1/5/83; Housing Comm. -1/5/83. Permit Motions and Resolution as Recommended by the Acting City Clerk: Approving Class C Liquor License for Lorna K. Smith dba Smith & Company, 1210 Highland Ct. Approving Class C Liquor License and Sunday Sales for Coslow's, Inc. dba Simmy's, 208 N. Linn. Approving Class C Beer -Wine License refund for The Breadline, 325 E. Washington. RES. 83-9, Bk. 76, p. 11, ISSUING A CIGARETTE PERMIT. Approving Class C Liquor License and Sunday Sales for Four Cushions, Inc. dba Jasper's, 18-20 S. Clinton. Motions: Authorizing the City Engineer to sign an application for the use of highway right-of-way for the installation of guardrail by the City of Iowa City, south of Highway 6/218 just east of Valley Avenue. Resolutions, Bk. 76: RES. 83-10, p. 12, ACCEPTING THE WORK FOR THE FY83 ASPHALT RESURFACING PROJECT AS CONSTRUCTED BY L.L. PELLING COMPANY, INC. OF IOWA CITY, IOWA. RES. 83-11, p. 13, AUTHORIZING THE MAYOR AND ACTING CITY CLERK TO EXECUTE AMENDMENTS TO THE STATE GRANT AGREEMENT AND AUTHORIZING THE CITY MANAGER TO SIGN THE DOCUMENTS l 141CROFILMED BY 'JORIVI-MIC R4C'A A-- !l r CEDAR RAPIDS DES M014ES i / Iowa City Council, reg. mtg., 1/18.83, 7:30 P.M. at the Civic Center. Mayor Neuhauser presiding. Councilmembers present: Balmer, Dickson, Erdahl, Lynch, McDonald, Neuhauser, Perret. Staffinembers present: Berlin, Helling, Jansen, Knight, Hauer, Karr. Council minutes tape- recorded on Tape 82-25 Side 2, 789-2465. I Moved by Balmer, seconded by Dickson, to adopt RES. 83-5, Bk. 76, p. j 7, RESOLUTION OF COMMENDATION FOR WALTER EVERMAN, in recognition of 35 years of City service; RES. 83-6, Bk. 76, p. 8, RESOLUTION OF COMMENDATION FOR GEORGE WOOD, in recognition of 31 years of City service; RES. 83-7, Bk. 76, p. 9, RESOLUTION OF COMMENDATION FOR DONALD WALTON, in recognition of 24 years of City service; RES. 83-8, Bk. 76, p. 10, RESOLUTION OF d COMMENDATION FOR PAUL NUTT, in recognition of 15 years of City service. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolutions adopted and thanked the employees for E their many years of service. Mayor Neuhauser announced the addition of a Class C Liquor License and Sunday Sales for Jasper's to the Consent Calendar. Moved by McDonald, seconded by Perret, that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as amended: y Approval of Official Council Actions, 1/4/83, as published, subject to correction, as recommended by the Acting City Clerk. Minutes of Boards and Commissions: Planning & Zoning Comm. - 11/4/82 & 12/2/82; Parks and Recreation Comm. -12/15/82; Housing Appeals Bd.-12/13/82; Human Rights Comm. -12/13/82; Design Review Comm. -1/5/83; Hotel/Department Store Coordinating Comm. -1/5/83; Committee on Community Needs -1/5/83; Housing Comm. -1/5/83. Permit Motions and Resolution as Recommended by the Acting City Clerk: Approving Class C Liquor License for Lorna K. Smith dba Smith & Company, 1210 Highland Ct. Approving Class C Liquor License and Sunday Sales for Coslow's, Inc. dba Simmy's, 208 N. Linn. Approving Class C Beer -Wine License refund for The Breadline, 325 E. Washington. RES. 83-9, Bk. 76, p. 11, ISSUING A CIGARETTE PERMIT. Approving Class C Liquor License and Sunday Sales for Four Cushions, Inc. dba Jasper's, 18-20 S. Clinton. Motions: Authorizing the City Engineer to sign an application for the use of highway right-of-way for the installation of guardrail by the City of Iowa City, south of Highway 6/218 just east of Valley Avenue. Resolutions, Bk. 76: RES. 83-10, p. 12, ACCEPTING THE WORK FOR THE FY83 ASPHALT RESURFACING PROJECT AS CONSTRUCTED BY L.L. PELLING COMPANY, INC. OF IOWA CITY, IOWA. RES. 83-11, p. 13, AUTHORIZING THE MAYOR AND ACTING CITY CLERK TO EXECUTE AMENDMENTS TO THE STATE GRANT AGREEMENT AND AUTHORIZING THE CITY MANAGER TO SIGN THE DOCUMENTS l 141CROFILMED BY 'JORIVI-MIC R4C'A A-- !l r CEDAR RAPIDS DES M014ES i / Counc� Activities January 18, 1983 Page 2 REQUIRED BY THE COMPTROLLER OF IOWA FOR PAYMENT OF THE GRANT AMOUNT BY THE STATE. Correspondence: Mary C. Panther and 15 other signatures from residents of North Westminister re problem with surface water. The City Manager will reply after investigation by Public Works staff. Chairperson of the Committee on Community Needs expressing appreciation for the excellent work of the City staff. Lorna Mathes objecting to change in zoning of property at 109 S. Johnson, City Manager will reply. Letters re the proposed changes in the Human Rights Ordinance: Margaret and Kenneth MacDonald; Paul and Roberta Johnson; Lorna Mathes; Stanley Cross; Rebecca Arbogast, Emma Goldman Clinic; Patricia Sheppard; Barbara Davidlow; Nancy Combs; Mary Wyckoff; Kay Tippery; Cyndie Jackson Franklin, Hillcrest Family Services; Jeanne Porter, Protection and Advocacy for Developmentally Disabled Persons; Benny E. Leonard, Systems Unlimited, Inc.; Mike Townsend, Goodwill Industries; Thomas Mikelson, Unitarian Universalist Society; Michael Blake; Verne R. Kelley, Mental Health Center; Carol Thompson, Iowa Department of Social Services; C.F. Kent; Mark Hamer, representing Greater Iowa City Area Apartment Association; Norman Bailey; Steven Hedlund; Iva Hilleman, Rentals by Ivette, Inc.; Robert Osmundson; Kenneth E. Larsen; John Hayek; Edwin K. Barker; Ted N. Kjaer. Memo from the Traffic Engr. re loading zone for Preucil School_of Music, 524 N. Johnson. Applications for Use of Streets and Public Grounds: Jeffrey Renander for permission to picket in front of. Emma Goldman Clinic on 1/22/83 from 9:30 a.m. to 12:00 noon, approved for 10-12 persons. Emma Goldman Clinic for permission to use Blackhawk Minipark and to march to Old Brick on 1/22/83, approved. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Councilmember Balmer noted the minutes from the Housing Appeals Board and questioned whether a person granted a variance for a violation was inspected again for that same violation. The City Manager replied they were not. Councilmember Perret questioned which project was involved in the resolution 3e(2). City Manager informed Council it was the River Corridor Sewer. Councilmember Erdahl noted the letter from Mary Panther re the surplus water problem on Westminister and requested Council follow- up. City Manager reported the matter had been investigated and work could probably be done with existing funding. If additional monies were needed Council would be notified. Erdahl requested a copy of the memo re solution be sent to Council and to area residents. The Mayor declared the motion to consider the Consent Calendar carried. Moved by McDonald, seconded by Perret, to set a public hearing for 2/15/83 on the 1983 Comprehensive Plan Land Use Update. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. A public hearing was held on the proposed rezoning of Lot 26, Lyon's Second Addition, from C2 to R3A; located east of Van Buren Street, north of Bowery Street, west of Johnson Street, and south of Burlington Street. Atty. Cruise, representing the owners (Furman and Nagle), appeared requesting approval. 1 141CROPILMED BY I' JORM-MICR6LAW- 1 � CEDAR RAPIDS DES MOVIES Ji i Counc� Activities January 18, 1983 Page 2 REQUIRED BY THE COMPTROLLER OF IOWA FOR PAYMENT OF THE GRANT AMOUNT BY THE STATE. Correspondence: Mary C. Panther and 15 other signatures from residents of North Westminister re problem with surface water. The City Manager will reply after investigation by Public Works staff. Chairperson of the Committee on Community Needs expressing appreciation for the excellent work of the City staff. Lorna Mathes objecting to change in zoning of property at 109 S. Johnson, City Manager will reply. Letters re the proposed changes in the Human Rights Ordinance: Margaret and Kenneth MacDonald; Paul and Roberta Johnson; Lorna Mathes; Stanley Cross; Rebecca Arbogast, Emma Goldman Clinic; Patricia Sheppard; Barbara Davidlow; Nancy Combs; Mary Wyckoff; Kay Tippery; Cyndie Jackson Franklin, Hillcrest Family Services; Jeanne Porter, Protection and Advocacy for Developmentally Disabled Persons; Benny E. Leonard, Systems Unlimited, Inc.; Mike Townsend, Goodwill Industries; Thomas Mikelson, Unitarian Universalist Society; Michael Blake; Verne R. Kelley, Mental Health Center; Carol Thompson, Iowa Department of Social Services; C.F. Kent; Mark Hamer, representing Greater Iowa City Area Apartment Association; Norman Bailey; Steven Hedlund; Iva Hilleman, Rentals by Ivette, Inc.; Robert Osmundson; Kenneth E. Larsen; John Hayek; Edwin K. Barker; Ted N. Kjaer. Memo from the Traffic Engr. re loading zone for Preucil School_of Music, 524 N. Johnson. Applications for Use of Streets and Public Grounds: Jeffrey Renander for permission to picket in front of. Emma Goldman Clinic on 1/22/83 from 9:30 a.m. to 12:00 noon, approved for 10-12 persons. Emma Goldman Clinic for permission to use Blackhawk Minipark and to march to Old Brick on 1/22/83, approved. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Councilmember Balmer noted the minutes from the Housing Appeals Board and questioned whether a person granted a variance for a violation was inspected again for that same violation. The City Manager replied they were not. Councilmember Perret questioned which project was involved in the resolution 3e(2). City Manager informed Council it was the River Corridor Sewer. Councilmember Erdahl noted the letter from Mary Panther re the surplus water problem on Westminister and requested Council follow- up. City Manager reported the matter had been investigated and work could probably be done with existing funding. If additional monies were needed Council would be notified. Erdahl requested a copy of the memo re solution be sent to Council and to area residents. The Mayor declared the motion to consider the Consent Calendar carried. Moved by McDonald, seconded by Perret, to set a public hearing for 2/15/83 on the 1983 Comprehensive Plan Land Use Update. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. A public hearing was held on the proposed rezoning of Lot 26, Lyon's Second Addition, from C2 to R3A; located east of Van Buren Street, north of Bowery Street, west of Johnson Street, and south of Burlington Street. Atty. Cruise, representing the owners (Furman and Nagle), appeared requesting approval. 1 141CROPILMED BY I' JORM-MICR6LAW- 1 � CEDAR RAPIDS DES MOVIES Ji Counc� Activities January 18, 1983 Page 3 A public hearing was held on the proposed rezoning of certain property located in the southeast quadrant of the intersection of Gilbert and Burlington Streets (Dorothy Maher property) from C2 to CBS. No one { appeared. t Moved by Balmer, seconded by Dickson, that the ORDINANCE REZONING CERTAIN PROPERTY LOCATED IN THE SOUTHEAST QUADRANT OF THE INTERSECTION OF GILBERT AND BURLINGTON STREETS (DOROTHY MAHER PROPERTY) FROM C2 TO CBS, be s considered and given first vote for passage. Staffinember Knight present for discussion. Affirmative roll call vote unanimous, 7/0, all s Councilmembers present. The Mayor declared the motion carried. t A public hearing was held on the proposed rezoning of Lots 3 and 4 in Lyman Cook's Subdivision which are owned by the City of Iowa City and ! located north of Ralston Creek Village and east of Gilbert Street from C2 i to CBS. No one appeared. Moved by Balmer, seconded by McDonald, that the ORDINANCE REZONING LOTS 3 AND 4 IN LYMAN COOK'S SUBDIVISION WHICH ARE OWNED BY THE CITY OF IOWA CITY AND LOCATED NORTH OF RALSTON CREEK VILLAGE AND EAST OF GILBERT 1 STREET FROM C2 TO CBS, be considered and given first vote for passage. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. A public hearing was held on the -vacation of a portion of the alley directly east of Lot 4 in Lyman Cook's Subdivision, Outlot 25. No one appeared. Moved by Balmer, seconded by Lynch, that the ORDINANCE VACATING A PORTION OF THE ALLEY DIRECTLY EAST OF LOT 4 IN LYMAN COOK'S SUBDIVISION, i OUTLOT 25, be considered and given first vote for passage. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. A public hearing was held on the disposition of Lots 3 and 4 in Lyman Cook's Subdivision, Outlot 25 and the vacated portion of the Outlot 25 alley adjacent to Lot 4. No one appeared. Moved by McDonald, seconded by Balmer, to adopt RES. 83-12, Bk. 76, p. 14, AUTHORIZING AND DIRECTING THE SOLICITATION OF OFFERS TO PURCHASE LAND FOR PRIVATE DEVELOPMENT ON LOTS 3, 4 AND A PORTION OF VACATED ALLEY IN LYMAN COOK'S SUBDIVISION OF OUTLOT 25 ORIGINAL TOWN. Balmer questioned the procedure being used on bidding the property prior to the rezoning becoming final. Staffinember Hauer present for discussion. After discussion, consensus of the Council was to have the Prospectus reworded to indicate rezoning is in progress. Affirmative roll call vote on the resolution unanimous, 7/0, all Councilmembers present. Moved by Erdahl, seconded by McDonald, that the ORDINANCE AMENDING THE SUBDIVISION ORDINANCE BY CLARIFYING THE LANGUAGE REGARDING THE ISSUANCE OF BUILDING PERMITS, ADDING A PENALTY SECTION AND PERMITTING THE FINAL PLAT TO INCLUDE PART OF THE PRELIMINARY PLAT IN CERTAIN CIRCUMSTANCES ONLY, be considered and given first vote for passage. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. I_i MICROFILMED BY CEDAR RAPIDS DES MDItJES / Recommendations of the Housing Commission noted as follows: (1) that an application for 25 additional units of Section 8 Existing, and that an application for 100 units Elderly Public Housing be prepared. No action by the Council is required at this time. (2) that the unencumbered monies returned from the sale of public housing land that was earmarked by CCN for River City Housing Collective be given back to the Housing Commission l micROrILMED BY —J0R M... MIC RdLA9- CEDAR RAPIDS • DES I401AES .s 1 J r I Counc� Activities January 18, 1983 Page 4 A public hearing was held on the disposition of the Old Public Library (Block 63, O.T., Lots 3 and 4) to GWG Investments. Atty. Cruise appeared representing the developers. Rev. Bob Welsh, 2526 Mayfield, appeared urging Council not to authorize the sale of the old library at this time. Individual Councilmembers expressed their views. Moved by Balmer, seconded by McDonald, to adopt RES. 83-13, Bk. 76, pp. 15-21, AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE A CONTRACT WITH GWG INVESTMENTS FOR LOTS 1, 2, 3, AND 4 OF BLOCK 63 ORIGINAL TOWN (THE OLD PUBLIC LIBRARY AND ADJACENT PARKING LOT). Copies of the contract were distributed. Individual Councilmembers discussed provisions of the contract. Atty. Cruise appeared. Staffinember Hauer present for j discussion. After discussion, moved by Perret, seconded by McDonald, to amend the contract on page 2, provision 8, re Parking Lot Lease Terms, to include the language," for period of time not to exceed 12 months from the date of execution of this contract" after the words "desired for lease" at the end of that section. The Mayor declared the motion to amend the i contract carried unanimously, 7/0, all Councilmembers present. Affirmative roll call vote unanimous on the resolution as amended, 7/0, all Councilmembers present. The Mayor declared the resolution adopted as I amended. 'r Moved by Balmer, seconded by Dickson, to accept the recommendation of f the Johnson County Board of Supervisors to reappoint Michael Kattchee to g the Senior Center Commission as a representative of Johnson County for a three-year term ending 12/31/85. The Mayor declared the motion carried 1 unanimously, 7/0, all Councilmembers present. I Councilmember Balmer requested an update on the status of Highlander Sewer Agreement and urged City proceed and be ready if a worthy applicant would appear again. City Atty. Jansen noted interest was still there. y City Manager will discuss with the City Attorney and report back. Dickson questioned the intersection of Highway 1 and Sunset Street re lighting. City Manager stated a memo would be in this week's packet. Neuhauser reported on a recent phone call from Governor Branstad's office re non - budget recommendations that will be forwarded to the Legislature. The Governor is interested in the local option tax; fair play requirements; expanding the use of industrial revenue bonds for research facilities; and asking the Advisory Committee on Inter -Governmental Relations to i investigate tort liability and see if there is a way the liability could be lessened. McDonald requested the Urban Fringe Committee report be scheduled for the informal Monday and that the Council review the agreements reached at the meeting in January. Erdahl questioned whether a letter had been sent from the Committee to Johnson County Zoning Commission. City Manager will investigate. Erdahl also questioned the present status of the Planning and Zoning By-laws. City Manager will report back. Recommendations of the Housing Commission noted as follows: (1) that an application for 25 additional units of Section 8 Existing, and that an application for 100 units Elderly Public Housing be prepared. No action by the Council is required at this time. (2) that the unencumbered monies returned from the sale of public housing land that was earmarked by CCN for River City Housing Collective be given back to the Housing Commission l micROrILMED BY —J0R M... MIC RdLA9- CEDAR RAPIDS • DES I401AES .s 1 J r I Counr� Activities January 18, 1983 Page 5 for further recommendation. City Manager will notify Collective re discussion. (3) The Housing Commission supports the City Council response to the School Board on the disposal of the south half of the block of Central Junior High for congregate housing and further recommends that the bidding documents for disposal of the site also consider 202 Elderly Housing, if an acceptable developer for congregate housing cannot be found. (4) That if no private developer comes forward to purchase the pipeyard parcel, the City consider it for 202 Housing. Recommendations of the Design Review Committee noted as follows: (1) The Design Review Committee recommends approval of the project plans for a building to be built at 320 South Linn Street. The Design Review Committee recognizes the builder's intent to keep the exterior relatively innocuous in relationship to the adjoining structures, as well as the builder's intent to use little or no signage on the proposed structure to keep it inobtrusive in the surrounding residential neighborhood. (2) The Design Review Committee recommends approval of the design plans for 13-15 South Dubuque Street. Further, the Committee would like to note its enthusiasm for the very professional design. The Committee hopes the design for the new building will serve as a stimulus and a guide for renovation work performed on other surrounding buildings. Recommendations of the Hotel/Department Store Coordinating Committee noted as follows: (1) The Committee endorses Hilton -Iowa City Partners as the preferred developer for Parcel 64-1b, subject to written confirmation that this bid is not dependent upon receiving an extra 25 foot width on the eastern boundary of the hotel parcel. (2) The Committee would like to indicate that both bids for the site (Hilton -Iowa City Partners and Integra -Built) were very strong and financially capable bids. Moved by McDonald, seconded by Dickson, to adopt RES. 83-14, Bk. 76, pp. 22-23, DESIGNATING HILTON -IOWA CITY PARTNERS AS THE PREFERRED DEVELOPER FOR URBAN RENEWAL 64-1b (HOTEL) IN DOWNTOWN IOWA CITY. Vernon Beck (Hilton -Iowa City Partners) and Don Staley, Jr. (Integra -Built), and staffinember Hauer present for discussion. Councilmembers emphasized the importance of the pedestrian access on Dubuque Street. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted and noted appreciation for two very good hotel bids. Councilmember Dickson thanked members of the Hotel/Department Store Coordinating Committee for their work. Moved by Lynch, seconded by Balmer, to adopt RES. 83-15, Bk. 76, pp, 24-36, REGARDING THE ISSUANCE OF NOT TO EXCEED $250,000 IN AGGREGATE PRINCIPAL AMOUNT OF INDUSTRIAL DEVELOPMENT REVENUE BONDS (GENE KROEGER PROJECT) OF THE CITY OF IOWA CITY, IOWA, DIRECTING PUBLICATION OF NOTICE OF INTENTION TO ISSUE, CALLING A PUBLIC HEARING ON THE PROPOSAL TO ISSUE SAID BONDS AND AUTHORIZING EXECUTION OF A MEMORANDUM OF AGREEMENT. Gene Kroeger present for discussion and presentation of plans. Moved by Perret, seconded by Balmer, to approve the design consistent with the recommendations from the Design Review Committee. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. Council - members requested a review of new construction/remodeling plan be scheduled at an informal Council meeting before action is taken on industrial revenue bonds in the future. Affirmative roll call vote i 141CROFILI:DC511014E BY l.. -'-DORM -MIR(Jl.`AB 1 CEDAR RAPIDS 5 I� J Counc� Activities January 18, 1983 t Page 6 unanimous on adoption of resolution, 7/0, all Councilmembers present. The i Mayor declared the resolution adopted. Moved by Erdahl, seconded by McDonald, to adopt RES. 83-16, Bk. 76, PR�REGARDING ISSUANCE EXCEED IN INCIPALAM UNT OF INDUSTRIAL DEVELOPMENT 7OA REVENUE BONDS (THEWILLIAMS COMPANY PROJECT) OF THE CITY OF IOWA CITY, IOWA, DIRECTING PUBLICATION OF NOTICE OF INTENTION TO ISSUE, CALLING A PUBLIC HEARING ON THE PROPOSAL TO ISSUE SAID BONDS AND AUTHORIZING EXECUTION OF A MEMORANDUM OF AGREEMENT. William Nusser and Richard Hansen present for discussion. Moved by Erdahl, seconded by Dickson, to approve the design consistent with the recommendations of the Design Review Committee. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. Affirmative roll call vote unanimous on adoption of resolution, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by McDonald, seconded by Perret, to adopt RES. 83-17, Bk. 76, p. 50, ESTABLISHING A FARE POLICY FOR IOWA CITY TRANSIT. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Councilmember Balmer recalled the Resolutions of Commendation that were adopted earlier in the meeting and noted that three individuals from the Water Division represented 74 years of combined service. Moved by Balmer, seconded by Perret, to adjourn, 9:20 p.m. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. _ULl MARY C. UHAU5ER, MAYOR -MARIAN,KARR, ACTING CITY CLERK i 141CROFILMED BY 1.._111 JOR M"MIC R#L AO - CEDAR RAPIDS • DES MOVES I � I INFORMAL COUNCIL DISCUSSION JANUARY 10, 1983 INFORMAL COUNCIL DISCUSSION: January 10, 1983, 4:30 P.M. in the Conference Room at the Civic Center. Mayor Mary Neuhauser presiding. COUNCILMEMBERS PRESENT: Balmer, Dickson, McDonald, Lynch, Neuhauser, Perret. Absent: Erdahl. Staffinembers present: Berlin, Melling, Jansen, Karr, Franklin. TAPE-RECORDED on Reel 82-26, Side 1, 1-1457. City Manager announced the starting time of the Iowa game had changed. Consensus of Council was to meet on Saturday as scheduled, but to move the starting time to 7:00 a.m. Schedule will be adjusted accordingly. FY84 Goals and Objectives were discussed (see attached). In addition to the objectives listed on the Council Program Division Statement, 12 other tentative objectives were not included as a result of Council's informal discussion. Items which were discussed but not included on the PDS include the following: 1. Adopt transit policy - this will be accomplished during FY83. 2. Increase police protection through additional staff and/or other alternative methods - decisions in this regard will be made in conjunction with preparation of the FY84 budget and will be ® accomplished this year. 3. Define space needs and adopt plan - it was not anticipated that decisions in this regard would be made during FY84. " 4. Urban amenities - downtown improvements (Dubuque, Linn, Clinton, Iowa Avenue) - these items will appear and be discussed as part of the Capital Improvements Program. 5. Review/implement Bike Plan - review will occur during FY83. Decisions regarding implementation will occur some time after that. 6. Develop policy for park acquisition - decisions regarding any policy change will occur prior to FY84. 7. Form intergovernmental committee to address common concerns - this has essentially been accomplished as a result of the Council's recent meeting with the County Board of Supervisors. B. Utilize vacant urban renewal space while awaiting development - It is hoped that property will be taken down by the potential developer prior to or soon after the beginning of FY84, thus making this objective unnecessary. 9. Improve information and understanding regarding operational delays ,.. in dealing with such delays - Council did not feel this was a 4p necessary priority to state as a specific objective. r I 1 141 CROFILNED BY 1- -JORM- MICFI#LAES CEDAR RAPIDS DES MOINES C J� .-4 I, 2 � J 10. Improve public relations by staff in dealing with the public - it was not felt necessary to make this a specific objective and it was noted 1 that City staff relations with the public appeared to be very good. `• 11. Selective implementation of Melrose Corridor Committee recommenda- tions - this will be included in the Capital Improvements Program. 12. Develop informal guidelines regarding closed meetings - it was not felt necessary to make this a specific objective. Meeting adjourned 6:35. I i 1 III I i 1 I 1� L ` i 141CROFILRED BY �.. �. DORM:-MIC Rf�:A13 111 CEDAR RA RIDS •DES MDl9E5 / lid -- — — /r 1 FUND: GENERAL PROGRAM: POLICY AND ADMINISTRATION CITY COUNCIL PURPOSE: Ck PROGRAl4(1ISION STATEMENT DEPARTMENT: DIVISION: CITY COUNCIL CITY COUNCIL The City Council is a representative body elected by the citizens to formulate City policy and provide general direction to the City Manager for implementation of that policy. CITY COUNCIL GOAL: Maintain and establish policy for the City administration to ensure effective planning and efficient operation of all facilities, services and public improvement programs consistent with the Comprehensive Plan. GENERAL OBJECTIVES: 1. Seek alternative sources of revenue (other than property taxes). Emphasis will be toward passage of local option tax legislation in the State legislature, if not already passed by June 30, 1983. The City Council Legislative Committee, the Finance Director, and the Assistant City Manager will pursue this. 2. Maintain current level of basic services. The City Manager will ensure that current levels are maintained. 3. Develop long-range fiscal policies. Overall long-range policy to be refined to more detail. A projection update will be provided for Council during the first quarter of FY84 for consideration during the FY85 budget review. This will include a fallback position for the City in the event of significant cutbacks in Federal or State funding. The City Manager and the Finance Director will be responsible. 4. Review service delivery to identify improved methods. I This is an ongoing function of the City Manager to be achieved in conjunction with efforts of department and division heads. 5. Minimize property tax increases. This is an ongoing responsibility of the City Manager and the Finance Director when preparing budget recommendations for the City Council. EJOFRIMAMIACROFIL:DESBY 1. LPIDS MOINES ! ,Il i —kW OBJECTIVES: 1. Obtain funding for wastewater treatment plant or identify alternatives for ten year interim. Possible interim alternatives to be presented to Council by September 30, 1983. This is the responsibility of the Study Committee, the consultant (Veenstra b Kimm), and City staff. 2. Implementation of new zoning ordinance. It is anticipated that this ordinance will be completed just prior to or soon after the beginning of FY84. Implementation during FY84 will be largely the responsibility of Planning and Program Development and Legal staff. 3. Development of urban renewal land. Hotel construction to begin first quarter at which time the status of the parcel for a Department Store will be presented to Council for review. This will be coordinated by the City Manager. 4. Execute Urban Fringe Agreement with County. This should be prepared and executed no later than September 30, 1983, as facilitated through the Planning and Program Development and Legal departments and Council representatives Erdahl and McDonald. 5. Begin implementation of Economic Development Policy. Council will be provided with proposed action steps no later than September 30, 1983, by the City Manager. 6. ConDlete decisions renardino new Iowa -Illinois Gas b Electric Franchise. Recommendations from the Council representatives (Perret, Dickson) and Legal department to be discussed and issues resolved no later than a time which will allow this item to be placed on the general election ballot in November of 1983. 7. Identify solutions for dealing with downtown parking. Council to decide general direction these efforts will take during the first quarter of FY84. The City Manager, Public Works Director, and Finance Director will be responsible for providing information and alternatives consistent with this time frame. 8. Improved communications with Boards and Commissions and recognition of their accomplishments. Alternatives include a recognition banquet (City Manager to explore funding alternatives with Chamber of Commerce), more effective use of Cable Television for Boards and Commissions (City Manager and appropriate staff to explore), and implementation. of a policy to insure timely communications of i MICRorILMED BY _JORM- -MICRbL"A9" CEDAR RAPIDS • DES MD18ES Council decisions or considerations to speci'PYi; Boards and Commissions (City Manager to develop add implement). 9. Begin Benton and Riverside Drive improvements. Construction to be in progress during first quarter of FY84. Public Works Director to monitor progress of IDOT on this project. 10. Build better communications with University of Iowa students. Initial communications with student organizations will be made by the Mayor. 11. Subdivision ordinance. To be developed by staff following completion of the new Zoning Ordinance. Primarily the responsibility of Planning and Program Development and Legal staff. Completion by the end of FY84. 12. New swimming pool. Mayor Neuhauser and Councilmember Balmer will explore options and report to Council by December 31, 1983. 13. Historic Preservation. Historic Preservation Commission should be appointed prior to beginning of FY84. Planning and Program Development staff will be responsible for implementation of the Cosmission function during FY84. 14. Facilitate development of 200 new housing units. This is primarily contingent upon activity in the private sector. Council and City Manager will engage in efforts to facilitate this end. 15. Review Council goals and objectives at 4 to 6 month intervals. This will be accomplished through summary quarterly reports and the scheduling of informal review sessions by the City Manager. 16. Facilitate construction of additional congregate housing. Council and staff will continue to explore alternatives with the private sector and other governmental agencies depending on available funding programs and potential construction sites. 17. Emphasize Energy Conservation in new developments. Planning & Program Development staff will coordinate with the Planning & Zoning Commission and the Resources Conservation Commission regarding incorporating energy provisions into the new subdivision ordinance. C I LIdED BY AIC RbLAB" - � 5 DES MDIYES I 918. Implement information program about City functOns. The City Manager will continue to explore alterntives for a written or video produced Annual Report for Iowa City, as well as other cable TV related options. PERFORMANCE MEASUREMENT: City Council policy is carried out by all departments under direction of the City Manager. Achievement of specific objectives is measured in the performance of departments/divisions individually and collectively. 111CRDF1LI4ED BY -JORM--MICR�L CEDAR RAPIDS • DES MDIN T, i I I CITY COUNCIL LEGISLATIVE COMMITTEE AND UNITED STATES REPRESENTATIVE COOPER EVANS CITY COUNCIL LEGISLATIVE COMMITTEE: Joint meeting with United States Representative Cooper Evans, January 12, 1983, at 12:00 p.m. at the Highlander Inn. Councilmember Balmer presiding. i LEGISLATIVE COMMITTEE MEMBERS PRESENT: I Balmer � j ABSENT: Neuhauser, Perret ' UNITED STATES REPRESENTATIVE PRESENT: Cooper Evans i STAFFMEMBERS PRESENT: j t City Manager Berlin, Acting City Clerk Karr Members of the news media. j Evans mentioned his upcoming trip to Nigeria to investigate the agricultural interest expressed by the Nigerian governments in raising chickens. I I I Funding for Wastewater Treatment Plant and Sewage Facilities Plan Evans stated that there was no question that the total amount of I funds allocated to this program by the Federal Government would be at least 05 IarS nevi yeah a5 it 4:a° this Year. Evans noted that the funding situation in Iowa has resulted in the commitment to build a Wastewater Treatment Plant in the Greater Des Moines Metropolitan Area with all the federal funds for the next five years. Evans suggested that the Iowa City Councilmembers protest this situation to the State Legislature, with congressional help. Evans further suggested that the EAP in Washington, DC, be apprised of the situation in order that additional funds for Iowa be considered. j Evans mentioned the possibility of starting a pilot program in Iowa with any additional funds and using a "bid basis" for the 1 distribution of any additional monies. Balmer and Neuhauser plan to i meet with the EPA in Des Moines in March. General Revenue Sharing Program Evans thought the same amount of funds allocated in 1982 would be allocated in 1983; the distribution may change slightly due to population shifts. Balmer asked about 1984 funding. Evans indicated that he would be very surprised and disappointed if funding was cut. I 1 ` I IdICROFI LMED BY 1—JORM-"MIC R,6CAB- LCEDAR RAPIDS DCS MOINES 0, Community Development Block Grant Program Berlin mentioned that the federal government had agreed to release the funds from the first quarter. Evans indicated that funds for j both 1983 and 1984 would probably be at the same level. possibility of obtaining federal funds for urban development iThe n Iowa City was also discussed. Funding for Mass Transit Capital and Operating Expenses Evans stated that the economic news was especially mass transit. According to Evans' staff, a tremendous increase inrfunds t ($3.6 billion in 1982 to $8.2 billion on 1983) is foreseen, in part due to the new gasoline tax. Evans noted that the congressional i commitment was to capital projects and mass transit rather than to subsidizing operations. Balmer mentioned that the gas tax funds would aid in the extensive renovation of three Iowa City bridges on First Avenue, Benton Street, p# and Burlington Street. Evans indicated that he was unsure of how the new f 1 respes that were onsib lity of the municipalitas tax bill treated y ratherforitthan the state. totally the Legislation Regarding Local Regulation of Cable Television f i' Evans stated that legislation would not be forthcoming unless there was a consensus among municipalities industries. Evans thought that nothing would happen in this matter. I Anti -Trust Court Decisions which Impact Local Government j 1 Evans indicated there was currently nothing to report in this area. Other Issues of Concern Evans mentioned that there might be some more wonk for the -_., house Learning Corporation relating to the Bureau of the Census�L�Ig- f Evans mentioned his primary concerns were in the areas of: 1) the I agricultural economy, 2) exports and domestic programs in agriculture, and 3) prospects for more government contracts for i Iowa, both in and out of the defense. Evans noted that an afternoon meeting with the district ASCS was scheduled to discuss the "payment -in-kind" program. Meeting adjourned, 1:20 p.m. MICROFILIAED BY —DORM -`MIC ROCA9 - 1 CEDAR RAPIDS DES Id01HES INFORMAL COUNCIL DISCUSSION JANUARY 15, 1983 Informal Council Discussion: January 15, 1983, 7:00 p.m. in Meeting Room A of the Iowa City Public Library. Mayor Mary Neuhauser presiding. Councilmembers Present: Neuhauser, Balmer, Lynch, Perret, Dickson, McDonald, Erdahl. Staff Present: Berlin, Helling, Karr, Vitosh, Kimble and various staff as noted Tape -Recorded: Reel 82-26, Side 1, #1451 -end, Side 2, #1-811. Budget Overview: Vitosh briefly reviewed the factors resulting in a net decrease of 2.3 percent in property taxes for average property owners. She distributed budget estimates for FY83 salaries. Police and Animal Control (p. 100) - Miller, Horton Miller noted that, other than an increase in wages, the budget request was essentially the same as last year's. Council discussed police officer physicals, requests for additional police personnel, northside lighting study, micro computers, and crossing guards. Horton stated that current personnel levels are too low and are not working out. Council discussed a recent dog shooting, the relationship between the police and animal control officers, tranquilizer guns, and licensing program - renewals and penalties. Transit (p. 228) - McGonagle Neuhauser noted that transit funding has been stabilized for the first time. The Council discussed the increased revenue from the higher gas tax, UMTA i estimate of decreased funding, expanded service level, overtime, and the driver's manual being developed. Airport (p. 221) - Zehr and Commission members The Council discussed FY84 objectives, Willow Creek project, snow blower, and the runway improvement program. Housing and Inspection Services (p. 134) - Kucharzak, Siders, Seydel The Council discussed changing the Housing Inspection fees, CDBG funding, firefighter involvement and rental property certification. Fire (p. 123) - Keating The Council discussed the new fire truck, the slight decrease in the budget request, first responder calls, capital expenditures, department objectives (sprinklers and smoke detectors in commercial buildings), and aerial ladder expense. p MICROFILMED BY r �"--- DORM-'MICR(6LAB 1" CEDAR RAPIDS DES MOVIES INFORMAL COUNCIL DISCUSSION JANUARY 15, 1983 PAGE 2 Senior Center (p. 180) - Meisel and Commission members The Council discussed increased usage, volunteers and volunteer specialist, and utility expenses. Library (p. 172) - Eggers and Board members The Council discussed continuing increase in library usage, temporary employees, HVAC system, the Foundation, cable television chargeback, terminal usage and Sunday traffic count. Parks and Recreation (p. 164) - Showalter, Lee, Wonick, Robinson The Council discussed performance measurements, division objectives, pool construction, funds from local groups, cemeteries, five-year parks plan, mandatory park dedication, Forestry (p. 154), temporary employees, tree planting, CBD maintenance (p. 80), government buildings (p. 58) and energy saving measures. Human Relations (p. 26) - Carroll No discussion. City Council More discussion will take place after report from management advisory committee. Council did discuss expanded service level (p. 14). City Manager (p. 23) The Council discussed the City Manager and Clerk evaluations and temporary employees. City Clerk (p. 15) The Council discussed filing and storage problems, possibility of a central .n.crof-I Ira library, and the need for a minute taker. Finance (p. 37) - Vitosh The Council discussed the number of people that the Finance Director oversees directly, Finance Director's salary, accounting (p. 40), small computer purchase and utilization, direct deposit of paychecks into banks and Federal reimbursement of funds. Treasury (p.49) The Council discussed workload increase (p, 53), modification of water billing and collection. �} 141CROFILMED BY JORM'"-MIC R46LA9 CEDAR RAPIDS DES MOINES n INFORMAL COUNCIL DISCUSSION JANUARY 15, 1983 PAGE 3 i Central Procurement and Services (p. 45) j The Council discussed quantity purchases, bidding procedures, and cooperative Purchasing programs. Word Processing (p. 54) The Council discussed possible new equipment including health considerations of long-term use. Parking (p.194) Council discussed capital outlay (p. 7), reimbursement of -- --- ! utilization of interest income (p. 186), inflation effects general fund, structure staffinglevels parking ramp rate nd financing of downton parking. Councilnagreed enot to raise parking fees aolation ndtoPut $10,000 from parking into the general fund. Equipment Maintenance (p. 269) - Reynops i Council discussed capital outlay and replacement schedule. Energy Conservation (p. 83) - Webb Council will discuss energy conservation when more facts are available. Broadband Telecommunications (p. 31) - Shaffer and Commission Members j Council discussed funding and franchise fees. Civil Rights (p. 61) - Helling No discussion. i Public Works - Schmadeke, Farmer, Kron, Rnren, Stoddard Council discussed road use tax (p. 149), Division Analysis (p. 150), unspent snow. removal funds, FAUS projects, refuse collection (p. 211), landfill fee increase (p. 216), traffic engineering (p. 146), traffic system coordination, sewers (p. 195), and water (p. 203). Mayor Neuhauser adjourned the meeting at 12:05 p.m. ._ 3I4ICRDF1 L14ED BY � F46RMMICRCAB_' R RAPIDS • DES MOINES ! Prepared 7/13/83 and per City Manager not distributed to Council Informal Council Discussion January 17, 1983 Informal Council Discussion: January 17, 1983, 4:30 p.m., in the Conference j Room at the Civic Center. Mayor Mary Neuhauser presiding. ( Councilmembers Present: Balmer, Dickson, Lynch, McDonald, Neuhauser, Perret, Erdahl. ( I Staffinembers Present: Knight, Franklin, Berlin, Helling, Hauer, Jansen, Farmer, Holderness, Schmadeke, Tippe, Miller, Karr. i y Tape-recorded on Reel 82-26, Side 2, 811 -End. \ yj Applications to Planning & Zoning I 4A. Setting nub1iC hearin for 1989 Comprehensive Plan II data Q .�p� The update will be acted upon on Thursday, February 3. The public hearing will be set for February 15. 4B. Lot 26, Lyon's Second Addition. Public hearing for the rezoning from C2 to R3A of property south of Auto Repair on Van Buren Street (old Rosebud property) i has been recommended for approval by the Planning and Zoning Commission. The S property is currently adjacent to R3A zoned property to the south and east. } Staff also recommended it. i E � 4C. Property at 302-314 5. Gilbert and 417 E. Burlington Planning and on i ti Zoning omm ssirecommends the rezoning of Dorothy Maher property at the southeast quadrant of the corner of Gilbert and Burlington Streets. This item calls for a public hearing on the matter. 4D. Mahetr property. First consideration of the above property. No discussion. 4E. Lots 3 and 4 in Lyman Cook's Subdivision. Public hearing on the proposed rezoning of the City pipe yard which is adjacent to the above property. No i discussion. 4F. First consideration of the City pipe yard rezoning. The City pipe yard j proper y is proposed for disposition. Both the properties on Gilbert are I proposed to be rezoned to CBS because it serves as a service area to the Central Business District and allows residential development at the same density as R3B. Neuhauser expressed concern that Burlington could not be widened at a later date if apartments were built to the sidewalk. She said that commercial shops would be preferable to apartments on the first floor. The property would have to be built up under the same requirements as Moreland/Ralston Creek/Iowa-Illinois Manor. Berlin said that the old bus barn should be sufficient storage for pipe yard supplies. 4G. Lot 4, Lyman Cook's Subdivision, Outlot 25. Public hearing on vacation of an alley behind the affected pipe yard properties. This is a small isolated piece of alley between two sections of alley previously vacated. 60 I MICROFiLIIED BY 1- —DORM-MICR6LAEl_ � CEDAR RAPIDS DES MOINES ! 1 i I Informal Council Discussion January 17, 1983 Page 2 I 4H. First consideration of vacation the pipe yard alley. No discussion. 4I. Public hearing on disposition of the two above properties, pipe yard and alley. o discussion. 4J. No discussion on resolution authorizing solicitation of offers to purchase land on Lots 3 and 4 and a portion of vacated alley in Lyman Cook's Subdivision of Outlot 25 O.T. 4K. Ordinance amending Subdivision Ordinance. Changes have been made in this ordinance to clarity t e language based on comments from a previous public hearing. This ordinance primarily clarifies the current situation and makes the language stronger. The ordinance will prevent the possibility of property being obtained without the purchaser knowing whether it had been subdivided. The final section was recommended by legal staff to give the City more control over the platting of subdivided tracts. Jansen noted that the County Recorder does -- - not inform the City if a land owner develops land which hasn't been subdivided. f The City assessor does provide this information. Erdahl said that it is his understanding that the failure of the County Recorder to provide the information is a misdemeanor. Knight replied that regardless of the law the Recorder is not supplying the information. Much of the language of the ordinance is from a model ordinance. Hotel Project Developer Designation Berlin said that Mr. Staley's group (Integra-Built) has a buyer for their IRBs j and will provide that information to the Council in writing at their next formal meeting. This would be in addition to the UDAG request. Neuhauser asked if this is, in fact, equalized the two groups bids. McDonald said that the committee's vote recommending Johnson was (Mid-City Hotel Associates - Iowa City) based primarily on Johnson's ability to follow through. Berlin explained that hotel funding will require IRBs, UDAG, and personal financing from the developer. Staley's financial statement has a different basis which allows it to look less costly than the Johnson proposal. McDonald said that he felt that for only $2 more in proposed room rates, the Johnson proposal offered much nicer accommo- dations. Hauer said that the two proposed buildings would be very similar. The major item of comparison between the two financial proposals which differs is the FIFE (furniture, fixtures and equipment). The Sheraton bid about $600,000 while the Hilton bid about $1.9 million. Perret said both developers mentioned problems with interior design but showed a willingness to work with the Design Review Committee. The Sheraton group has previously worked with UDAG while the Johnson-Hilton group hasn't. Vernon Beck (representing the developer, Dr. Johnson) said that his group currently has the Minneapolis Hilton plus the Crickett chain. Berlin noted that Dr. Johnson is a major investor directly involved in management. The Sheraton group has built 14 hotels in the last 12 years. There were differences in conference and restaurant/lounge capacities. Neuhauser said citizens have complained that more conference space is needed downtown. The chosen developer will work with the City to design to the optimal plan. Beck said the City's specifications at this point are very minimal specifications. lie also pointed out weaknesses in the Sheraton group's financial statement. The Sheraton group believed that they could accommodate 6000 square feet of first floor retail space while the Johnson-Hilton group allowed none. Neither group was satisfied with the proposed pedestrian I I � I i i 141CROFILMED BY ( 1" DORM MICR6LA13 -� CEDAR RAPIDS DES MOINES ' �__ Informal Council Discussion January 17, 1983 Page 3 accessway. McDonald said that in the Committee, only Amert voted for the Sheraton group over the Johnson bid and that was based solely on the UDAG expertise of the Sheraton group. Neuhauser said her decision would probably be based on the financial statements. Berlin stated that the two requirements for the final design are that a pedestrian way must be provided through the building and the basic design must be followed regardless of the developer. Hotel use must be a priority over retail use. Berlin added that in the material provided to the Council, the financial information and the descriptive information should be of particular interest. Perret noted that in a letter, Staley praised the pedestrian walkway but the area would have to be redesigned in order to be practical. Storm Damage Neuhauser said that the Council should actually go out and look at the problem in the Shamrock, Friendship, Arbor area. A spokesman for the area explained that a creek three feet wide goes to over 100 feet wide after a heavy rain. He added that the culverts aren't large enough and the creek needs to be widened. Farmer said that a small retention basin will be built upstream as construction continues and will provide storage for the runoff from about 20 acres. Later another 20 acre basin would be built which would leave the water from 135 acres to go through the creek unchecked. Farmer distributed pictures of the area. Dickson noted that Farmer's report said that citizens could help the problem by eliminating obstructions on private property. The area's spokesman replied that the bushes and trees were well removed from the creek. Balmer expressed concern that new construction on Friendship would add to the problem. Perret questioned how the City could allow construction of new basins below the level of the top of the storm sewer, thus allowing drainage problems. Farmer replied that there is nothing in the City code to restrict such construction outside the floodplain. Lynch said that his understanding is that water covers back yards entirely and in some cases enters basements. An area resident says a heavy rain (not a flood) covers his back yard and garden for up to a week. Perret noted that Farmer's solution on M2 would keep the water within a 19 to 34 foot span for a five year storm and cost $17,000. It wouldn't keep water out of basements. An area resident complained that the City is using a little springfed creek for a major storm sewer supplied for 42 inch tubes. He noted that there was no problem until the City started adding water to the creek and it's yeLting worse all the time• Residents explained exact problems with the creek at length. Neuhauser said that a combination solution might well be in order and that the Council will go out and look at the area in order to be more familiar with the problems. It might qualify for block grant money. Melrose Court Improvements Perret explained that the curb and gutter improvements as well as sidewalk widening are at issue which would require relocation of utility poles. The most cost effective plan would be to move the poles across the street which raised objections from the nine affected residents. Perret said that the problem is that pedestrians use Melrose Court as a corridor to the University's west side campus. Brachtel said that the traffic count for Melrose Court indicates it serves as a collector street. Perret raised the possibility of a traffic signal to serve pedestrians, especially from 7-9 a.m. and 4-6 p.m. Balmer suggested that if the University would change the location of the entrance to the parking i j MICROFILMED BY I'. _-DORM MICR'6LAB- CEDAR RAMDS DES MOINES .s J I I I 1 , i Informal Council Discussion January 17, 1983 Page 4 lot across from Melrose Court part of the City's problems would be solved. Neuhauser said that the Melrose Court problem should be separated from the distinct Melrose Avenue problems. She added that the replies to the Melrose Court residents questionnaire are so split that there is not one solution that would satisfy a majority. Perret noted that any improvements would primarily help the 1500 pedestrians who use the street daily and not the residents. Erdahl added that the project should be considered part of the health, safety, i and welfare function of the City and not as primarily a benefit to the residents. He said then it should be compared to other safety concerns around the City. Because a street designed for use as a closed court has been pressed j into duty as a collector, the City has saved a lot of money. Lynch said that the proposed $85,000 for improvements does not include permanent easements. Area residents would grant easements for underground utility lines but do not want to pay an average of $850 per household for a new electrical hookup. Neuhauser said she thought that if a majority of the neighborhood does not want the project it should be scraped. If there is a way it can be done that would please the neighborhood it should be considered. Lynch said $85,000 is a reasonable amount to spend for a solution that satisfies everyone. Dubuque Street Improvements Farmer provided an update of the status of the Dubuque Street improvements including the $6000 savings to the City from the signing of vault agreements with property owners. New bike racks with additional security are planned. I Five vaults will be closed and seven left. The lights will be similar to j existing ones. Property owners will be able to change utility hookups while the City street is torn up. The City Manager will send out letters regarding the new hookups. Farmer 'pointed out the map where various fixtures, etc. would be located. The design committee recommended alternative trash receptacles. The wooden receptacles in the downtown plaza cost $500-$600 and burn easily. Other ones, less attractive but sturdier, are preferred. Police Options Neuhauser referred to Police Chief Miller's memo. Miller said that eliminating some of the services won't reduce the personnel of the Police Department because they only occur when other duties aren't pressing. Miller said that the Police Department is already at minimum strength, especially on the day shift and the City Manager agreed. Berlin said that while the City can set high and low priorities, citizens expect all provided police services to be quickly dispatched. The Council discussed the possibility of eliminating private property ticketing and towing. Neuhauser said this police function is the most important one to eliminate because it ties up an officer from performing a more important duty and generates ill will. Police duties need to be revised even with the planned addition of two officers according to Berlin. Miller explained that most cities do not investigate private property accidents unless there is an injury or death or violation. Miller read other possible reductions from his memo. Neuhauser noted that at profit making events, sponsors should be charged all crowd control costs. Lynch said that he thought that unlocking cars and houses is important public relations but it also humanizes police officers because it puts them in direct contact with the non -criminal public. Miller said that the additional two officers requested would work from 7 p.m. to 3 a.m. and about ten officers are needed in total. Erdahl noted that elimination of i r i MICROFILMED BY 1. _DORM"MICR6LA8__ --� CEDAR RAPIDS DES MOVIES J Informal Council Discussion January 17, 1983 Page 5 items 1, 2, 6, 7, and 12 and hiring an additional parking person, $24,000 would be saved and some time would be saved during an officer's day. Miller said that daytime traffic safety is not being adequately provided and more patrol time must be allowed. The downtown is requiring more and more police time. Citv Attornev Evaluation Neuhauser provided Councilmembers with a short evaluation form used by many communities. The Council will also investigate the issue of fair compensation for the City Attorney. The evaluation will be discussed at the next informal Council meeting with the evaluation actually taking place the following Monday. Council Time 1. IRBs. Nusser will provide a letter about the insurance proceeds which will affect the IRBs. 2. Neuhauser said there was a revision on the old library to limit the right of first refusal for the parking lot. Jansen will discuss the revision with the GWG attorney Cruise. The parking lot was initially included as a possible package with the old library. Hauer suggested that the position should be to give the developer 12 months to decide if they want to develop the parking lot and to have a plan for the development within certain limits. After the 12 months the property would belong solely to the City. 3. Berlin explained a van purchase from public housing funds through HUD. Meeting adjourned. 9 MICROFILMED BY ' 'JORM --MIC R#LA B'" � 1 CEDAR RAPIDS DES M01RES ' i 1