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1983-01-18 Info Packet
City of Iowa City MEMORANDUM DATE: January 7, 1983 TO: City Council FROM: City Manager RE: Informal Agendas and Meeting Schedule January 10, 1983 Monda 4:30 - 6:30 P.M. Conference Room 4:30 P.M. - Discuss City Council FY 84 Goals and Objectives 5:45 P.M. - Urban Fringe Committee Report 6:15 P.M. - Council time, Council committee reports January 12, 1983 Wednesday 12:00 noon - Highlander Inn (Separate agenda posted) Meeting of City Council Legislative Committee with Representative Cooper Evans January 15, 1983 Saturday 8:00 A.M. - 2:00 P.M. Public Library, Meeting Room A Proposed FY 84 Budget Review Session January 17, 1983 Monday 4:30 - 6:30 P.M. Conference Room 4:30 P.M. - Review zoning matters 4:45 P.M. - Hotel Project Developer Designation 5:15 P.M. - Melrose Court Improvements 5:40 P.M. - Storm Drainage (Shamrock, Friendship, Arbor) 6:00 P.M. - Downtown Dubuque Street Improvements 6:15 P.M. - Council agenda, Council time, Council committee reports January 18, 1983 Tuesday 7:30 P.M. - Regular Council Meeting - Council Chambers January 19, 1983 Wednesday 7:00 - 9:00 P.M. Johnson County Courthouse - Small Courtroom, Upper Level Joint City Council -County Board of Supervisors Public Hearing on Funding of Human Services Agencies I L.4 � City Council January 7, 1983 Page 2 PENDING LIST ' I Priority A: Iowa -Illinois Utilities Franchise Priority 8: Evaluation of City Attorney Housing Market Analysis Discuss Council Majority Voting Requirements Discuss Affirmative Action Task Force Report i G.O. Bond Abatement with Sewer Revenues Mandatory Park Land Dedication Priority C: Discuss Job Evaluation Studies Meet with Design Review Committee regarding recommendations Traffic Signals - Flashing Mode Model Conservation Easements Parking in Central Business District Extension of Revitalization Area to Sturgis Corner i j Appointments to Board of Adjustment, Airport Commission, Broadband Telecommunications Commission, Committee on Community Needs - February 1, 1983 Appointment to Human Rights Commission - February 15, 1983 i / \ I i n CITY OF IOWA CITY CIVIC CENTER 410 E. WASHINGTON ST. IOWA CITY, IOWA 522.40 (3,19),')56-500D I January 4, 1983 The Honorable Cooper Evans U.S. Representative 1009 H Avenue I Grundy Center, Iowa 50638 Dear Mtnsl: i Enclosed please find a copy of a tentative agenda for your meeting with the Legislative Committee of the City Council of Iowa City on January 12, 1983. The Iowa Open Meetings Law requires that this (1 meeting be open to the public and that proper advance notice be given, therefore, this agenda will be posted at the Iowa City Civic Center. The Legislative Committee appreciates very much the opportunity to meet with you to discuss legislative items of mutual interest. We look forward to sharing discussion of those issues with you on j January 12. Thank you. Sincerely, Mary C. Neuhauser Mayor tp3/16 i.. I cc: City Council City Manager Kristi Livingston } j i I \ J MICROFILMED BY --1-- � 1 DORM -M1 CEDAR L CEDAR Rgp105 •DES MDIRES r - - t I j MEETING AGENDA CITY COUNCIL OF IOWA CITY LEGISLATIVE COMMITTEE and i UNITED STAPES REPRESENTATIVE COOPER EVANS HIGHLANDER INN JANUARY 12, 1983 12:00 PM I _ 1. Funding for Wastewater Treatment Plant and Sewage Facilities Plan 2. General Revenue Sharing Program 3. Community Development Block Grants Program 4. Funding for Mass Transit Capital and Operating Expenses 5. - Legislation Regarding Local Regulation of Cable Television 6. Anti -Trust Court Decisions which impact Local Government 7. Other issues of concern to Legislative Committee 8. Other issues of concern to Representative Evans j _ I � I j i i j � I MICROFILMED BY r JORM--MICR#CA 6'- (! CEDAR RAPIDS DES MOINES /0..6 ^- 0 meaty of Iowa City MEMORANDUM Date: January 6, 1983 To: City Council From: Rosemary Vitosh, Director of Finance R - Re: Metered Parking South of the Court House Joe Fowler, Parking Superintendent, reports that usage of the metered parking on Harrison Street, south of the Court House, is typically very minimal. It primarily serves the needs of the public which has business at the Court House. It is heavily utilized only during vehicle license renewal time, property tax payment time, and during trials which attract a large number of spectators. Only a couple of spaces appear to be used by local residents. Since Capitol Street has metered parking on one side in the same general area and is also available for these residents, the parking on Harrison does not appear to be critical for them. Although the elimination of parking in this block of Harrison would result in the loss of 28 parking spaces and generally reduce available public parking around the Court House, it does appear that it would only cause a parking shortage during the few times that the Court House is really busy. tp4/8 l 141CRUILMED BY I 'JORM-'MIC R+L"A: B- ' r CEDAR RAPIDS DES MOINES J X06 City of Iowa City MEMORANDUM Date: January 3, 1983 To: Senior Center Commission From: Bette Meisel, Senior Center Coordinator Re: Senior Center Surveys Attached is data collected from two surveys concerning the Senior Center which occurred during the fall of 1982. The survey titled "User Satisfaction Study" was written, administered and compiled by two graduate students in social work. It was designed to be used at the Senior Center to ascertain how present participants viewed the staff, programs and policies. The people who filled in this survey were recruited as they entered the Center throughout a three day period. The survey titled "Art Survey" was written, administered and compiled by a team of undergraduate students in communications. This survey was designed to find out if older people would be interested in attending art courses and programs at the Senior Center. The people answering the survey were randomly selected by telephone. The information attached contains answers to those questions of general interest and not those specifically related to art. It was fortunate that we had two groups of students doing surveys in and out of the Center over the same period as it* enables us to view a more total picture of how the Senior Center affects the entire older community. Certain findings appear open to question, i.e. half the participants who answered the in-house survey were male. This might lead one to assume that half the participants at the Center were male. At least visually this is definitely not so. Also, 24 percent of the population answering the same survey said they were Senior Center volunteers. However, there are 2500 people who,have Senior Center cards and there are 150 volunteers, or six percent. The true interpretation of this fact may be that volunteers use the Center more and are more likely to be willing to participate in activities such as answering a questionnaire. Some figures agreed. Our older population is far more academically educated than national statistics would indicate for this age group. Sixty-three percent of the phone answerers and 81 percent of the Center participants have attended college. Also, almost half those answering the surveys live with spouses (49% phone; 43.1% in-house). Finally, there are figures which are absolutely contradictory. 95.4 percent attending the Center said they have no trouble with transportation. Seventeen percent of those not attending said that transportation was a problem. It would be a waste of time, money and energy to set as a goal the participation in the Center by 100 percent of the target group (55+). However, the phone survey shows that 43% of the population questioned do participate and 35% of those not presently 1 i I1ICAOFILMED BY 1_ -JORM � �MI C R;L ]EICEDAR RAPIDS • DES MOI i 107 J attending might if a problem was eliminated. These figures are consistent with those obtained by Dave Munson in his housing survey in which 39.4 percent said they might consider using the Center. Based on the surveys, the staff recommends that the effort which would be most efficient and economic in meeting our goal to serve the elderly community would be to increase the readership of the Senior Center Post. We will attempt to solicit new subscribers by sending a message ouT'vIa social security checks, water bills and the bulletins of religious institutions. bdwl/6-7 Attachment T October -1982 Random phone sample size - 75 Demographics Sex Years in Iowa City Age Marital status Education level Use of Senior Center Attended Participation in activities Reasons for non - participation ART SURVEY - 80% female 20% male - 44% 35 or more 33% 15-35 19% 5-15 4% less than 5 - 18% 55-60 13% 61-65 16% 66-70 22% 71-75 30% 76+ - 12% single 49% married 35% widowed 3% divorced - 12% some high school 24% high school 19% some college 25% college 19% graduate degree 43% 24% within last week 6% within last 2-4 weeks 40% 1-6 months ago 24% year or more j - 44% yes 64% no I - 11% not old 34% too busy 17% trans. i°7 ` MICROFILMED BY - � JOR M" -MIC R/�LABF� LCEDAR RAPIDS • DES MOINES Attend if prob eliminated Senior Center Post Receive it Information about Senior Center es 56% ns o 59% yes 13% no 28% maybe 48% at Center 28% Senior Center Post 5% friends 13% newspapers MICROFILMED ` -I-JORM--MICREr'A8'- El CEDAR RAPIDS • DENES 7 /997 i j i i i i i Iri SENIOR CENTER USER SATISFACTION STUDY DECEMBER 1982 Administered November 3, 4, 5 109 questionnaires returned 9 personal interviews Demographic Characteristics Respondents - Ages - Living Arrangements - Education - Client Satisfaction 56 males/53 females 88% 66 or older (47.7% of those over age 71) 45.9% live alone 43.1% live with spouse 17% less than high school 57% some college 24% some post graduate Attendance - 42% one or two days per week 27% four or more days Tuesday least popular, Wednesday most popular. Accessibility - 83% live two or more miles from Center 95.4% transportation no problem Knowledge of Sr. Ctr. - Majority newspaper or friend Quality of facility - 97% pleasant (beautiful, easy access) Evaluation of staff - On scale of 1 to 5 (5 being the highest) 82% 5's on helpfulness 85% 5's on friendliness 85% 5's on respectfulness ' Less than 5% rated these qualities as a 1 or 2 in any category. Hours 98% convenient to adequate 8% attend in evening Old people like to stay at home at night." Use of Senior Center Participation in Activities - 98% Congregate Meals at.least one time 60% Eldercraft Shop 48% visiting 46.8% health services 41.3% classes 30% library 22% craft groups 20% cards 24% volunteer Senior Center 18.3% volunteers Congregate Meals (Volunteering not popular) 18% more females attend classes than males /O7 iI MICROFILMED BY 1 L JOR M""MICR�JL AEi_� CEDAR RAPIDS • DES MOINES I� i FA Future Programming - 33% concerts 30% talks; travel logs 18% different craft groups 8% interested in being part of decision process The only improvements suggested by the respondents were: 1. Have a better pool table. 2. Have a better place to hang wraps and put belongings. Otherwise, the comments were all positive: "Fine", "Wonderful", "Don't change a thing". One person said, "We are lucky to have such a nice place to come with a confident, friendly staff". There were many comments about the "cheerful, bright, clean, restful" facilities. One person indicated that "The Center should be the pride of Iowa City". Another said the cost of the services is minimal and of high quality. One person wrote, "The Center is a haven for lonely, hungry people. It offers an opportunity for social interaction that is very valuable". Another agreed by saying, "It fills the gaps in my life, thank you". 0 Mr. Neal Berlin City Manager Civic Center 410 E. Washington Iowa City, IA 52240 Dear Mr. Berlin: 1204 Wylde Green Road Iowa City, IA 52240 December 30, 1982 My wife and I just recently returned from our annual Christmas trip to Kansas City. As we turned on to Wylde Green Road from Benton Street, we saw, much to our delight, the first street light. As we drove down Wylde Green we kept saying, "There's another one, another one" and finally, "There's ours!" I am sure a lot of people would have a problem understanding our excitement over something as routine as street lights. We, however, have felt the need for them for some time and now, thanks to you and the City Council, we have them! I am pleased to say that they make a great deal of difference at night. The entire street is now well lighted -- we feel a great deal more secure and I know this feeling is shared by our neighbors as well. On behalf of the residents along Wylde Green Road I want to again express our appreciation for the manner in which our concern and need was met. You and the City Council acted promptly on our behalf and the final outcome is just beautiful (all six of them). Thank you! Sincerely, City of Iowa City MEMORANDUM Date: January 5, 1983 To: City Council and Neal Berlin From: Frank Farmer, City Engineer Re: Camp Cardinal Road Bridge Due to elevation requirements by Iowa Natural Resources Council, the replacement of the Camp Cardinal Road bridge will require construction and r.o.w., pruchase within the city limits of Coralville, Iowa. The attached agreement is being forwarded to Coralville, for action by the Coralville City Council. The agreement allows Iowa City to purchase the necessary right-of-way for and in the name of Coralville and to complete the construction of the Camp Cardinal Road bridge on Camp Cardinal Road, at no cost to Coralville. The same method was used by IDOT and Iowa City, for right-of-way purchase regarding Highway 1 project. tp3/3 JII� MICROFILMED BY 1 -JORM"-MICR6CAB_- 1111 CEDAR RAPIDS DES MOINES AV j AGREEMENT - i County: Johnson City: Iowa Citi & Cora vi— 7 Project No: ROSv2 1 Iowa City and the State of Iowa, Iowa Department of Transportation (hereafter D.O.T.), Highway Division entered into an agreement (82-F-007) for a Federal -Aid Bridge Replacement Project to replace the bridge on Camp Cardinal Road over Clear Creek, which will require road construction and R.O.W. acquisition within the City limits of Coralville. IT IS AGREED by and between the City of Iowa City (hereafter Iowa City) and the City of Coralville in Johnson County, Iowa, (hereafter Coralville), as follows: i 1. Coralville hereby agrees that Iowa City may acquire right-of- way for and construct the Camp Cardinal Road Bridge over Clear Creek and the realignment of Camp Cardinal Road which lies within Coralville. 2. Coralville hereby .agrees that said right-of-way shall be acquired by Iowa City and paid for by Iowa City. The acquisition shall be carried out in the following manner: I In connection with this project, all real estate and rights to real estate necessary for construction of the Camp Cardinal Road Bridge and realignment of Camp Cardinal Road which is or which will be under the jurisdiction of Coralville may be acquired by Iowa City, for and in the name of Coralville. Where acquired by contract, I Coralville shall receive title from the Contract Seller and Coralville does hereby agree to accept title thereto. Where acquired by condemnation, a single joint condemnation proceeding shall be instituted by Iowa City to acquire real estate and/or rights in real estate needed by Coralville for Coralville and to acquire real estate and/or rights in re -0 estate needed by Iowa City for Iowa City, in accord with Section 28E.12, Code of Iowa. This agreement may be executed in two counterparts, each of which so executed shall be deemed to be an original and both shall constitute but one and the same instrument. i /0 9 i 141CROFILMED BY -�, L �j 1--JOFVM -M1C Rf91 CEDAR RAPIDS OESM' IN WITNESS WHEREOF, each of the parties hereto has executed the agreement for Right-of-way acquisition for Camp Cardinal Road as of the date shown opposite its signature below. City of Coralville By: 19_ Title: Mayor I I , certify that I am the Clerk of Cora ville, and that Mayor, who signed said Agreement for and on behalf of Coralville was duly authorized to execute the same by virtue of a formal Resolution, Resolution No. duly passed and adopted by Coralville on the _ day of 19 City of Iowa City By: Mayor Attest: City Clerk Signed: i City Clerk of Coralville, Iowa , 19_ i 19_ Date i I 1 MICROFIL14ED BY _I J0RM"-MICR6L AE!-� ( CEDAR RAPIDS � DES MOINES 141CROrIL111D By JORM MICROLAB CEDAR RAPIDS - DES MOVIES. J1 ....... . .. ........... ... .. ......... ........ I ......... ... . ..... ..... . . ...... . .... . ..... .. . .......... ............ .... .. .... . ..... ...... . .......... 4-4 ..... .. . .. ... ......... 4 ......... ..... -- - — ------- ... ........ ... �411 .. . .. .... I'd . ........ .. ....... .. * ......... 4 .................. . ...... .. ... ....... .. ...... ................. .. ... ... .......... ................ ........ .. ... .. .. ... ... ... .. ..... .... .... .. ..... .......... ...... ... ......... ... ........ — - .. .. ........ .. ..... 4 .......... ... I ....... ...... ....... .. .... .... ..... ........... .. .... .. .......... ....... . ..... —: .... ...... ...... ... .. ....... .. ... - ... .......... ...... . . .... ... ... ....... .. .... .. .. ...... ... ..... . .... .. .. ........ . ... . . ...... ..... ..... 4: . .. . .. . ... . * ------ . .. . .... .. ...... . ..... . .. ... ... .. ....... . ..... ....... . . .... ... ... ... .. . ..... ........... .. ........... . ..... ....... . . . . ..... .... ......... .... .. ..................... .. ............ ........... . .. . ...... . .... - ........ . ..... ....... ........ .. ........... ......... ..... ...... ... .. .. . . ......... ........ . ........... .......... .. ......... . . ..... ........... . ........ - . ..... ..................... ... . ............ .... 77== ..... .. .......... ...... .... . ..... . ... .. .......... . . . . .. . ........ ...... ... .. .. 7-��.P .4— ... ........ . . ... .......... . ........ . . ......... . ...... . ............ .. . .. .... .. .... t1. 4 . ......... ........ ...... ... ....... 114.14 ... . ...... .......... ........... .......... I .. . .. ......... .... N. .,16:�-...-.-. .... .... .. ... .. . . ......... ..... ...... . ............ .... .... ... .... -:� ... ....... . . ... ...... ........ ... ...... .. ........ ..... . .. . ......... 00 .._.....n... ..... ..... . .... ...... . ... .. .. . .. ....... . ...... .... . .. ....... . . ......... . ..... .............. ............ 7. ...... ....... . . ......... .. . ............... ....... .. . ....... . . ...... . ........ .......... 19 Z c> zI zz PROJECT Numom STATE ' HO. '''L YEAR '"":TOTAL NO. PR OJECT GouNTY IOWA 5 141CROrIL111D By JORM MICROLAB CEDAR RAPIDS - DES MOVIES. J1 141CROMMED BY 1 JORM-MICR46LAE3 CEDAR RAPIDS • DES MOVIES i I � JI on r i MICROFILMED BY JORM-MICR46LAB- CEDAR RAPIDS DES MOINES I Jj 141CROrILMED BY 1. JORM MICR6LA6 CEDAR RAPIDS - DES MOINES J� I� f I J., v .1v i \X L....... 77 7 JORM MICROLAB CEDAR RAPIDS - DES '40IN6 7r' I 9 lei r I . 1 r' ) /0 J9 MICROFILMED By i JORM MIC RG/LAB- 1 CEDAR RAPIDS DES M010E5 JI -- .224. 4'l 112-'l0 224.0 4 2 1024.34, 12"33 c'3 Sc BS 3Cd' 224 4`t _ 118. -to 224. 04 3 iio2 2-I 22°11, 0o' 'i^ 31 oi" 29 1 ISo. oo 294.35 MICROFILMED By i JORM MIC RG/LAB- 1 CEDAR RAPIDS DES M010E5 JI I _'; • O un • O WSW '000 zt -CC 0O I • MICROFILMED BY _MlcR46LAB__ CEDAR RAPIDS • DES MOINES 2 IoaA '710'2 Ji O MICROFILMED BY _MlcR46LAB__ CEDAR RAPIDS • DES MOINES 2 IoaA '710'2 Ji 141CROFILMED BY i `DORM...-MIC R6CA6._. L� CEDAR RAPIDS DES MOINES � / PROPOSED BUDGET FISCAL YEAR 1984 JULY 1, 1983 TO JUNE 301 1984 CITY OF IOWA CITY, CLEMENS ERDAHL LARRY LYNCH JOHN BALMER CITY MANAGER NEAL G. BERLIN CITY COUNCIL MARY NEUHAUSER MAYOR IOWA DAVID PERRET KATE DICKSON JOHN MCDONALD FINANCE DIRECTOR ROSEMARY VITOSH po MICROFILMED BY JORIVI"�MIC:R�C"AB- CEDAR RAPIDS • DES MOINES / CITIZENS OF IOWA CITY CUT city CLARK city LIEW AIRPORT ATTORNEY no or ASSISTANT WE IMPROVE AIPMI MIA COURSE TRANSIT MINORCO CIVIL [7ilpmkf filmA MAIN I um PARIS 6 NEED[ CHIEF SERVICES AILATIONS RECINATION OIKCtQR DIRECTOR DIRECTOR (miff DIRECTOR mnin KWILIIAIIOR CAD Giii) ASSisnp 131 WE CDRIKL INSPI 31011 CONGO cmssiw Elected Officials Department or Administrative Ileads Elected by Council C= Divisions or Programs Appointed by Council Director or manager Employed by Board or Commission Appointed by Mayor with Council Approval Line of Supervision and/or Policy MICROFILMED BY `-'-JO RM #�'--'CEDAR RAPIDS DES MOINES - / � -::qty of Iowa city MEMORANDUM DATE: January lo, 1983 TO: (av FROM: Neal Berlin, City Manager'7 RE: Proposed Budget Insert Attached is a page to be inserted to the FY84 Proposed Budget - which was released Friday (1-7-83). The change is in the second paragraph: the property tax decrease is the result of a 5.9 percent decrease in the tax levy and a 3.8 percent increase in the rollback fac- tor as computed by the State." The page in the Budget had the percentages reversed. Sorry if this has caused any inconvenience. I - I I i 1' • I - j I i j i i i i JORM---MICR(FLAU CEDAR RAPIDS DES MOINES � Q CITY OF IOWACITY CHIC CENTER 410 E. WASHINGTON ST. IOWA CITY, IOWA 52240 (319)356-500C) L January 7, 1983 I City Council City of Iowa City Iowa City, Iowa 52240 r. Mayor and Councilmembers: In compliance with the provisions of Article IV Section 4.04(9) of the Charter, this proposed FY84 Operating Budget for the City of Iowa City for the 12 month period ending June 30, 1984, is provided for your consideration. The proposed budget will result in a net decrease of 2.3 percent in property taxes for the average residential .property owner. However, other revenue sources have been increased. These changes are discussed in detail later in this letter. The property tax decrease is the result of a 5.9 percent decrease in the tax levy and a 3.8 percent increase in the rollback factor as computed by the State. The tax levy will include a Transit tax levy for the first time. In spite of adding this new levy, the total levy decreases due to lower Debt Service and Tort Liability costs. �J The FY84 Budget anticipates receipt of Federal Revenue Sharing, Federal Transit Assistance, and State Municipal Assistadce at the same level of funding as in FY83. Since these sources provide $1,021,788 in operating budget support, any cutback by the Federal or State governments in these areas could result in a substantial revenue shortfall. `i A chart following the Budget in Brief shows the City's expenditure budget for the past five years in both actual dollars and in constant dollars. The shaded area demonstrates the effect which inflation has had on the City's expenditures while the constant dollar amount shows that the City's overall expenditures have increased very little from year to year. 141CROFIL14ED BY L�„• `.1' � JOR M -'MIC R#CA9` _ CEDAR RAPIDS • DES MOINES f `O 'J • :sMOtLO; se paseaJOut aq LLIM saa; uolpadsuL •punj 841 lereuag a41 woJ; suopadsut a8J41 He Jo; Butpun; ButptAoAd OL14A s.tolaadsut Butsnoy ;a Jagwnu luaJJnO ay; utelutew LItM anq uotatsod M01116 ue ppe IOU ILIA UOtIOe SL41 'we lueJg holg luawdolana0 Altunwwo� ay; Aq Alsnotnaad papun; uaaq se4 Jolaadsut s141 •Jolaadsut Butsnoy pa144 a ao; Butpun; aptnoid o; saa; uotlaadSUL Butsnoy aseaJOUL of sasodoad la6pnq 841 s •s4luow leaanas Ix8u ay; UL44tA palaldwo0 aq ILIA spaau esa41 uo ;JodaJ Paltelap y •Butxapul PJ030J s,4AatJ Alts a41 Pue eare spioaaJ luawlaedag agtlod 841 ut MLleuuaUe pue spaau BULApnls ALluaran0 st ;;els •saalndw000rOtw ;o ease a41 ut st peau Leltdeo a8410Utl '(E861 'AJenuer ut aleL ttounoj Aq paraptsuo0 aq 04) M 844 ut Butpun; Jo; pasn aq pLnoa sluawanoidwl Leltde3 pa;eaOLleun se paleuBtsap uotarod a41 •(T88'ZEZS) sluawanojdwl Le4163 paleaolLeutl pue '(698'T8Zs) '(00Z'6410 Itsuerl sataua6y of PIV of paleoolle Butaeyg anuanaa .Lerapaj sm04s la6pnq posodoud 844 48Aj uI -saso0 6utle,tado ;o 6utpun; 844 JO; Butaeyg anuanaa Lerapaj ;o Ino Butse4d 044 Molle ILIA saeaA 8aa41 Ixau a41 Dano AAal Itsue,tl 841 ;o uotlelu8waLdmL a41 'Janet awes a41 le anutluo0 scop Bulpun; 11 •sse.ABuoj Aq pappapun la,( st Butaeyg anuanaa LeJapaj ;o Bulpun; ainanj junowe pala6pnq yBAj all ;o lte4_8uO Aluo Jo; Butpun; SOPtnoud luawatltlua st41 •E861 'OE Jagwaldas SPUD 43t4A pot,tad luawatltlua luaJJn0 ayl ut pan1909a Butaq st se LOAaL awes ayl 1e palOafoad st Butaeyg anuanaa lelapaj y •anuanaJ xel AlJadoad wo.l; papun; eq of aney ILIA 96L'Ts£s 10 LLe;lao4s 041 j •slso0 Butleaado asa41 ;o 1uaOJad Z8 Aluo pun; ILIA xe1 asn peon le41 pal0tpaad st It 48Aj uI •saso0 Butlerado Butaa8utBu3 3t;;ea1 pue a0ueualutew laaals puF4aq bel of anutluo0 sanuanaJ xel asl) peon E •uo110nilsuoo tood BUtwwtMS a.tnan; Jo; punj anaasaa a 01 paJJa;suerl aq of st luaaaad SZ pue neaang uot4uanuO3 044 ;o laoddns Jo; pap}Aoad st (OsZ'ZZS) juaOJad SZ 'suotltsod Jaol;;o aottod LeuotllPPe Oml 01 pale0olle st (OOs'b4s) 1unaad A1;tj •xe1 slyl wOJ; anuanaa UL 000'68$ sapnLOut la4nq 68AA a41 1861 'T ttidy antlOa;;a aq lllm uotlOaLa 'Z961 JagwaAON 841 le s,talo'A Aq pano.tdde 'xel PIOWta10H a41 'Z •Tb9•ZTs to Anal EBAJ 041 wOJ; VOL•s ;o aseaJOap a st luawssasse ;o 000'3 •tad L68'TTs 10 HAJ J0; (AD[ xel Al.tadoad s,AltO 041 •T sanuanaa 141CROFILMED BY � ( DORM -MICR LAB CEDAR RAPIDS DES MOIRES r C PRECEDING DOCUMENT o-ncaonuam n� JORM MICROLAB ' I CEDAR RAPIDS • DES 'd01aE5 i 1 J 0 i i Revenues 1. The City's property tax levy for FY84 of $11.897 per $1,000 of assessment is a decrease of $344 from the FY83 levy of $12.641. 2. The Hotel/Motel Tax, approved by voters at the November 1982, election will be effective April 1, 1983. The FY84 Budget includes $89,000 in revenue from this tax. Fifty percent (=44,500) is allocated to two additional police officer positions, 25 percent (;22,250) is provided for support of the Convention Bureau and 25 percent is to be transferred to a Reserve Fund for future swimming pool construction. 3. Road Use Tax revenues continue to lag behind Street Maintenance and Traffic Engineering operating costs. In FY84 it is predicted that Road Use Tax will fund only 82 percent of these operating costs. The shortfall of $351,795 will have to be funded from property tax revenue. i 4. Federal Revenue Sharing is projected.at the same level as is being received in the current entitlement period which ends September 30, 1983. This entitlement provides funding for only one-half of the FY84 budgeted amount. Future funding of Federal Revenue Sharing is yet undecided by Congress. If funding does continue at the same level, the implementation of the Transit Levy over the next three years will allow the phasing out of Federal Revenue Sharing for the funding of operating costs. In FY84 the proposed budget shows Federal Revenue Sharing allocated to Aid to Agencies (;149,200), Transit ($281,869), and Unallocated Capital Improvements (;232,881). The portion designated as Unallocated Capital Improvements could be used for funding in the CIP (to be considered by Council late in January, 1983). Another capital need is in the area of microcomputers. Staff is currently studying needs and alternatives in the Police Department records area and the City Clerk's record indexing. A detailed report on these needs will be completed within the next several months. 5. The budget proposes to increase housing inspection fees to provide funding for a third housing inspector.' This inspector has been funded previously by the Community Development Block Grant program. This action will not add an additional position but will maintain the current number of housing inspectors while providing funding for all three inspectors from the General Fund. The inspection fees will be increased as follows: I I� i MICROFILMED BY 1 1-JORMM1CR46L:jA1W3__CEDAR RAPIDS DESMO/� CITY OF IOWA CITY CNIC CE4E? 410 E. WA%NGTON ST. IOWA CITY, IOWA 52240 (319)356-50M January 7, 1983 City Council City of Iowa City Iowa City, Iowa 52240 Mayor and Councilmembers: In compliance with the provisions of Article IV Section 4.04(9) of the Charter, this proposed FY84 Operating Budget for the. City of Iowa City for the 12 month period ending June 30, 1984, is provided for, your consideration. The proposed budget will result in a net decrease of 2.3 percent in property taxes for the average residential property. owner.. However, other revenue sources have been increased. These changes are discussed in detail later in this letter. The property tax decrease is the result of a-3r&percent decrease in the tax levy and at -9 -percent increase in the rollback factor as computed by the State. The tax levy will include a Transit tax levy for the first time. In spite of adding this new levy, the total levy decreases due to lower Debt Service and Tort Liability costs. The FY84 Budget anticipates receipt of Federal Revenue Sharing, Federal Transit Assistance, and State Municipal Assistance at the same level of funding as in FY83. Since these sources provide $1,021,788 in operating budget support, any cutback by the Federal or State governments in these areas could result in a substantial revenue shortfall. A chart following the Budget in Brief shows the City's expenditure budget for the past five years in both actual dollars and in constant dollars. The shaded area demonstrates the effect which inflation has had on the City's expenditures while the constant dollar amounteshows.that the City's overall expenditures have increased very little from year to year. MICROFIL14ED BY J014M---MICR6L AB'- `-- % CEDAR RAPIDS • DES MOINES Revenues 1. The City's property tax levy for FY84 of $11.897 per $1,000 of assessment is a decrease of $.744 from the FY83 levy of $12.641. 2. The Hotel/Motel Tax, approved by voters at the November 1982, election will be effective April 1, 1983. The FY84 Budget includes $89,000 in revenue from this tax. Fifty percent (;44,500) is allocated to two i additional police officer positions, 25 percent (;22,250) is provided for support of the Convention Bureau and 25 percent is to be transferred to a Reserve Fund for future swimming pool construction. 3. Road Use Tax revenues continue to lag behind Street Maintenance and Traffic Engineering operating costs. In FY84 it is predicted that Road Use Tax will fund only 82 percent of these operating costs. I The shortfall of $351,795 will have to be funded from property tax revenue. 4. Federal Revenue Sharing is projected at the same level as is being received in the current entitlement period which ends September 30, 1983. This entitlement provides funding for only one-half of the FY84 budgeted amount. Future funding of Federal Revenue Sharing is yet undecided by Congress. If funding does continue at the same level, the implementation of the Transit Levy over the next three years will allow the phasing out of Federal Revenue Sharing for the funding of operating costs. In FY84 the proposed budget shows Federal Revenue Sharing allocated to Aid to Agencies (;149,200), Transit ($281,869), and Unallocated Capital Improvements ($232,881). The portion designated as Unallocated Capital Improvements could be used for funding in the CIP (to be considered by Council late in January, 1983). Another capital need is in the area of microcomputers. Staff is currently studying needs and alternatives in the Police Department records area and the City Clerk's record indexing. A detailed report on these needs will be completed within the next several months. 5. The budget proposes to increase housing inspection fees to provide funding for a third housing inspector. This inspector has been funded previously by the Community Development Block Grant program. This action will not add an additional position but will maintain the current number of housing inspectors while providing funding for all three inspectors from the General Fund. The inspection fees will be increased as follows: 7(I MICROFILMED BY 1- DORM 'MICR46LA9" 11 f CEDAR RAPIDS • DES MOINES 1 ii ` `- Single-family rental property: From $24.00 to $32.00 - once every four years. Duplex structures: From $20.00 plus $4 per dwelling unit to a flat fee of $32.00 - once every three years. Multi -family structures:. From.;20.00 plus $4 per dwelling unit to $25.00 per structure plus $5 per dwelling unit or rooming unit - once every two years. Ccrtificate of Structure Compliance: From $20.00 to $25.00 per structure - a one-time per structure requirement. 6. The refuse collection fee of $3 per month is proposed to be raised to $3.50 per'month. This will result in 87% of operating costs being paid by the user and 13% being subsidized by property taxes from the General Fund. 7. The landfill fee is proposed to increase from $6.75 per ton to $7.50 per ton. This increase is in accordance with last year's proposal that rates be increased annually to keep up with the increasing operating cost at the landfill.. 8. The proposed budget recommends increasing the parking ticket fine for parking at an expired meter from $2 to $3. This provides an additional $70,000 in revenue for the General Fund. 9. All revenue projections which are based upon a per capita rate are computed using the 1980 census population figure of 50,508. MICROFIL14ED BY - -_ JOR M -_-MIC R#LAB - CEDAR RAPIDS • DES MOINES 1 Expenditures 1. The Recreation Budget includes $3,300 for contributions to Girls' Baseball, Boys' Baseball, and Babe Ruth. 2. The Parks budget includes a $10,000 transfer to a Parkland Acquisition Reserve. This is the same amount as was budgeted in FY83. 3. As in previous years, increased funding has been provided for aid to agencies. An increase of 6% is provided. However, as the City Council makes final decisions concerning the individual agencies, the amount included in the proposed budget should not be construed as the City Manager' s'recommendation. i 4. The City Attorney's budget includes a third Assistant Attorney position, as a final decision on whether or not to fill this vacant position has not,been made. 5. Property tax subsidy to the Airport includes funding for two items which is contingent upon actual expenditures during FY84. Those items are the purchase of a used snow blower (;20,000) and equipment rental costs for snow removal (510,639). The snow blower would solve the Airport's problem in getting timely snow removal completed and would be useful as a.backup to the Streets Department equipment. The equipment rental costs are based upon actual FY82 costs and would be funded only if expended during the year. 6. All travel budgets for FY84 were reduced to 85% of the FY83 budget amount for travel. The travel budget will provide for only necessary business travel and for minimal professional development and training travel. 7. Health insurance costs for employees which are funded by the General Fund amount to $314,747. The proposed budget was prepared by funding in FY84, $100,000 of this cost from the General tax levy with the remainder being funded from the Trust and Agency tax levy. In FY83, $194,470 was funded from the General tax levy. Health and life insurance costs as well as social security and the Iowa Public Employees Retirement System (IPERS) costs are budgeted under each individual budget. The portion of the Trust and Agency levy which funds these costs is shown as a property tax receipt in the General Fund. //D Ii MICROFILMED BY JORM-._MIc R#LAB._ j CEDAR RAPIDS DES MO NES Ij -1 i IIj- EI 1,! 8. Information on Expanded Service Level (ESL) requests is provided with each budget and includes the City Manager's explanation as to whether or not the ESL. was approved for funding. Those expanded service levels which were approved for funding have been included in the proposed budget. The Budget in Brief provides more detail on budgeted revenues and expenditures. In accordance with Chapter 384 of the Code of Iowa, it is recommended that on February 1, 1983, you establish the date of March 1, 1983, for the public hearing on the budget. Copies of this document, together with any modifications which you desire to make, must be available for the public no later than February 16, 1983. Since ely y rs, .000 . ''1 Neal G. Berlin ,,; City Manager t 7i 1 r� 1 I { MICROFILMED BY JORIN:-MICR#L AB� CEDAR RAPIDS • DES M01IiES 1 7 //e CITY OF IOWA CITY FISCAL YEAR 1984 PROPOSED BUDGET TABLE OF CONTENTS PAGE BUDGET -IN -BRIEF: Revenues . . . . . . . . . . . . . . . . 1 Expenditures . . . . . . . . . . . . . . . . 5 GENERAL FUND: Year -End Balance . . . . . . . 7 Impact of Inflation on City Budget - Chart . . . . . . . . . . . . . 9 Expenditure Summary . . . . . . . . . . . . . 10 Policy & Administration Program: 'Administrative Receipts . . . . . . . . . . . . . . . 11 City Council . . . . . . . . . . . . . . . . 12 City Clerk . . . . . . . . . . . . . 15 City Attorney .' . 20 City Manager23 Human Relations . . . . . . . . . . . . 26 Broadband Telecommunications . . . . . . . . . . . . . . . . 31 Finance Administration . . . . . ... . . . . . . . . . 37 Accounting . . . . . . . . . . . . . . . . 40 Central Procurement Services . . . . . . . . . . . . . . . . 45 Treasury . . . . . . . . . . . . . . . . 49 Word Processing . . . . . . . . . . . . . . . . 54 Risk Management . . . . . . . . . . . . . . . . 57 Government Buildings . . . . . . . . . . . . . . . . 58 Civil Rights . . . . . . . . . . . . . . . . 61 Home and Community Environment Program: Planning and Program Development: Administration . . . . . . . . . . . . . . . 65 Urban Planning 6 Development . . . . . . . . . . . . . . . . 68 Engineering . . . . . . . . . . . . . . . . 72 Public Works Administration . . . . . . . . . . . . . . . . 76 C.B.D. Maintenance . . . . . . . . . . . . . . . 80 Energy Conservation 83 Johnson County Council of Governments: i 141CROFILIIED BY -� JORM-MICROCAB'- r CEDAR RAPIDS DES M014ES I T Administration . • . • • • • • • • • • • • • • 87 Transportation Planning . . . . . . . 92 Rural Planning . . . . . . . 96 Community Protection Program: Police: Administration . . . . . . . . . . . . . . . . 100 Patrol . . . . . . . . . . . . . . . . 103 Criminal Investigation . . . . . . . . . . . . . . . . 110 Records and Identification . . . . . . . . . . . . . . . . 115 Crossing Guards & Emergency Operations I . . . . . . . . . . . . . . . 120 Fire . .. ........... ..123 Animal Control 130, Housing & Inspection Services: Administration . . . . . . . . . . . . . . . . 134 Building Inspection . . . . . . . . . . . . . . 137 Fire Prevention & Safety Inspection . . . . . . . . . . . . . 141 Transportation Program: Traffic Engineering 146 Street System Maintenance 149 Physical Environment Program: Forestry. . . . . . . . . . . . . 154 Ceimetery . . . . . . . . . . . . . . . 159 Human Development Programs: Recreation .. . . . . . . . . . . . . . . . 163 Parks . . . . . . . . . . . . . . . . 168 Library . . . . . . . . . . . . . . 172 Parks & Rec. Admin. . . . . . . . 177 Senior Center . . . . . . .180 MICROFILMED BY '• 1._ DORM'-MICR#C"A ET� j ( CEDAR RAPIDS • DES MOINES I)) J ' _o II:I ENTERPRISE FUNDS: Parking Revenue: Parking Operations Parking Reserves 186 Pollution control Revenue: . 191 Pollution Control Operations . , . . ' . ' ' ' ' • • • • • 195 Pollution Control Reserves iWater Revenue: 200 -. Water Operations . ' ' ' . ' • • • • • • • . 203 Water Reserves II . . . . ' . ' . ' ' ' • • • • 207 Refuse Collection Operations Landfill: 211 Landfill Operations Landfill Reserves . ' .' ' ' . ' ' ' ' ' • • • • 216 Airport: ' ' ' ' . • • • • • • • • . 220 i Airport Operations Airport Reserves .' . ' ' . ' ' ' • • • • . 221 Mass Transportation: ' ' ' ' ' ' ' • 224 yl Mass Transportation Operations . . . 228 Mass Transportation Reserves 234 -I DEBT SERVICE FUND: �J Fund Summary . . . ' ' ' ' ' ' ' • • • 235 Summary of Expenditures ................236 A TRUST AND AGENCY FUND: Fund Summary ................237 SPECIAL REVENUE FUNDS: J Road Use Tax 238 Revenue Sharing CDBG, Administration . ' ' ' ' ' ' ' ' ' • • • • • 240 CDBG Hold Harmless Grant241 CDBG Small Cities Grant ' ' . 243 ' ' ' ' . ' ' • • • • 245 CDBG Metro Entitlement i .247 .y INTRAGOVERNMENTAL SERVICE FUND: Assisted Housing: --� Section 8 Existing 255 Public Housing Turnkey . 261 Section 8 Rehab . . . ; . . . . . . . . . 264 Public Housing Acquisition 266 Equipment 269 r_ \ i MICROFRIED DY JORM--MICR#-U W LCEDAR RAPIDS • DES MOINES �� lr REVENUES BUDGET IN BRIEF Consistent with the practice of previous years, all revenue estimates are conservative. The uncertainty of Federal and State revenues has increased the necessity for a conservative approach. In budget preparation it is important to ensure that the level of revenue projected will actually materialize. A, Property Tax: The City's property tax request of $8,883,591 for FY84 will be levied as follows: General Fund Tort Liability Debt Service Trust & Agency Transit Subtotal Ag. Bldgs. & Land Total FY83 Dollars Per e$1ment 000 5,602,550* 8.100 253,030 .369 1,786,481 2.602 1,077,570 1.570 8,719,631 12.691 7.752 3,004 8,727,383 FY84 Dollars 'Pereent $1mBoo 6,055,948* 66,369 1,372,150 1,247,289 _ 133,638 8,875,394 8,197 8,883,591 *Includes monies and credits of $28,416 and military credit of$1 83 00. This levy of $11,897 reflects a decrease in the tax levy for FY84 of $.744 per $1,000 of assessed valuation and represents $464.82 per year on the assessed value of the average residential property in Iowa City. As of January 1, 1982, the City Assessor computed the assessed value for the average residential property, after the rollback, to be ;39,070. value of ;36,750. This compares with the prior year's assessed Annual increases in the total assessed valuation have averaged 5% per year in recent increase this year is 4.1%. It is below average because there was less construction and development added to the tax rolls of January 1, 1982. Because of this small increase in FY84, and due to the fact The that the roll -back figures increased, the tax dollars will increase 1.8% over the prior year's while the levy decreases 5.9%. 8.100 .089 1.848 1.680 .180 11.897 3.038 i141CROFIL14ED BY I f - JORM-MIC ROLA B'_ �- CEDAR RAPIDS • DES MINES. ge r i i� J 4 The taxable assessed value is computed by applying the State's rollback factor to the total assessed value. Because the rollback factor increased, the total taxable assessed value, upon which taxes will _ be levied in Iowa City, has increased from $686,460,981 to $742,436,082 as of January 1, 1982, or an increase of 8.2%. - City services are financed from many revenue sources. Some of these sources have limitations both as — to amount and use. The General Fund property tax levy can be used for the suppport of many services, such as police, fire, park and recreation services. The levy cannot exceed $8.10 per $1,000 of assessed valuation. The City will apply tax rates based on "rolled back" valuations resulting from limiting increases in valuations used for taxation. In FY83 this rollback was .647793 on residential property and will be .672223 in FY84. The rollback on certain commercial and utility properties was .878423 in FY83 and will be .916331 in FY84. The rollbacks limited state-wide valuations used for taxation to a 6% �^ increase for the period January 1, 1975 to January 1, 1978, 6% from 1978 to 1979 and now allows a 4% increase from January 1, 1980 to January 1, 1981 and continues to January 1, 1982. This last valuation !� -r is the basis for the FY84 property taxes. The City will also receive revenue from taxes on agricultural buildings and land. As provided by state law the tax on this property is $3.00375 per $1,000 of assessed value. The assessed taxable value for agricultural property, is $2,698,551 and will yield revenue of $8,197. �^ In FY84, $6,013,732 in property tax revenue (the General Fund levy amount net of monies and credits and military credit).will be appropriated in the General Fund. The General Fund property tax amount is an _ increase of 8.2% over the FY83 State -approved budget of $5,560,334. (The FY83 General Fund levy amount net of monies and credits and military credit.) Another source of revenue used for General Fund operations is the monies and credits replacement fund. — Formerly a State law levied a tax on certain monies and credits and monied capital. This tax was i repealed and the State established a replacement fund which provides to cities the approximate amount — of revenue being received at the time the tax was repealed. In FY84, the City will receive $28,416. i A military service credit replacement has been established by the State which returns to cities part of the property tax lost through the military service tax credit. In FY84, this fund will return $13,800 to Iowa City for General Fund purposes. These monies are apportioned to cities by the State Treasurer — in proportion to the money allocated by the State for the military service tax credit. The City also levies property tax for other purposes. These include Debt Service, Trust and Agency, and Tort Liability. These funds can be utilized only for the purpose for which they are levied. i .w . 2 v 141CROFILMED BY 1. JORMM1CR7 % CEDAR RAPIDS DES MOVIES //0 J i _ o! The Debt Service levy provides funds for the payment of the principal and interest on general obliga- tion bonds of the City. It can also be utilized to fund the payment of any judgments against the City, unless other funding sources are provided by State law. A special property tax levy, called Trust and Agency, is established for the payment of pension and i employee benefits. These include social security (FICA), the Iowa Public Employees' Retirement System (IPERS), the Police and Fire Pension contributions of the City, worker's compensation insurance premiums and unemployment compensation. In FY84, FICA, IPERS, health and life insurance are budgeted under the General Fund in each division budget. Since these costs are partially funded from the Trust and Agency levy, the portion of that levy which covers those costs is shown as a receipt in the General Fund. The Trust and Agency levy funds. 100% of FICA, IPERS and life insurance costs. Of the health insurance costs in FY84, 68% is funded by the Trust and Agency levy while the remainder is funded by -� the General Fund levy. In FY83, 38% was funded by the transit and agency levy. A special levy, tort liability, is provided to pay the cost of certain insurance coverages. This includes comprehensive general liability, motor vehicle liability, public official liability, errors -j and omissions and false arrest insurance. The tort liability levy of $66,369 reflects the cost of _j insurance premiums and anticipated judgments for FY84, net of the projected year-end balance. The levy decreased due to a reduction in premium costs realized when bids were taken recently on insurance coverage. — B. Intergovernmental Revenue: —j Assistance from other governmental agencies is a major source of revenue. This includes both Federal and State assistance. 1. The bank franchise tax is a State tax levied on the net income of financial institutions. The State retains 55% of this tax with the remainder divided 60% for the cities and 40% to the county within which it originated. The FY84 receipt projection of $50,000 is based on actual receipts in i_ past years and information received from local banks. 2. The FY84 Budget includes Section 5 UMTA funding of $250,800 for transit operations. State operating assistance for the fiscal year is projected at $129,200 as compared with actual State 4 assistance in FY83 of $125,940. 1 3. Liquor profits are 10% of gross revenue of State liquor stores. In FY83, the estimate equaled 4 $6.40 per capita and in FY84 the estimate is $6.15 per capita. ($310,624) 4. State Municipal Assistance distributes State revenues on a ratio of each city's population to total State population. This cannot exceed one-half of the city's property tax levy. The FY84 projection is based on $6.73 per capita ($339,919). The probability of this program continuing is problematic for FY84. 3 I _ 141CROFIL14ED BY JORM--MICRbLAO�i �% I CEDAR RAPIDS DES MOINES ' / The enterprise funds include parking, sewer, water, refuse, landfill, transit and the airport. These are utilities or services supported primarily from revenues for services provided. Parking, sewer and water revenues are used to pay bonds and interest on revenue bond issues of the City. in FY84, ..J $391,885 of sewer revenue, $106,375 of water revenue and $10,000 of airport revenue will also be used to pay general obligation bond issues which were sold to finance sewer, water and airport projects. - Rate increases for both water and sewer rates went into effect in FY82 and will continue to provide — sufficient revenues for FY84 operating costs. The refuse collection fee is proposed to increase on July 1, 1983, from $3.00 per month to $3.50 per month per dwelling unit or apartment and from $1.50 per month to $1.75 per month per sleeping room. Landfill fees will increase from $6.75 per ton to $7.50 per ton on July 1, 1983. Parking tickets are proposed to raise from $2.00 to $3.00 in FY84. Under the Transit budget, bus fares will remain at 405 and monthly bus passes at $14 resulting in total fare revenue of $800,000 in FY84. In accordance with the recently adopted transit policy, the local - subsidy was caputed based upon 40% of the operating costs. Parking revenue includes $125,000 for parking fines, $517,452 from the parking ramps and $273,666 from on -street and off-street meters, permit lots and building rentals for a total of $916,118 in operating revenue. i MICROFIL14ED BY 1 1" LJORM--M1CR41LA0'- CEDAR RAPIDS • DES MOINES 1� i � 5. Beginning in 1981, Johnson County Regional Planning Commission (JCRPC) was replaced with Johnson County Council of Governments (JCCOG) and the City of Iowa City was made responsible for maintenance of all financial records. The JCCOG budget is included within the General Fund - budget. Total funding from other governmental agencies in FY84 amount to $144,520 with Iowa City's share of this total equaling $70,348. 6. General Revenue Sharing is received from the federal government. The FY84 projection is $620,000. 7. Road Use Tax collected by the State from the registration of motor vehicles, fuel tax, license fees and the use tax on motor vehicles, trailers and accessories and equipment is apportioned to �` 1 each city based upon a ratio of the.city's population to all Iowa cities. The per capita estimate for FY84 is $31.50. Reduced travel continues to affect road use tax funds and the realities dictate that a conservative estimate be used. However, the FY84 per capita estimate is $2.00 more than the FY83 estimate due to an increase scheduled for gasohol tax in July, 1983. In FY84 $1,591,002 will be received compared with $1,489,986 in FY83. C. Enterprise Funds: F' . The enterprise funds include parking, sewer, water, refuse, landfill, transit and the airport. These are utilities or services supported primarily from revenues for services provided. Parking, sewer and water revenues are used to pay bonds and interest on revenue bond issues of the City. in FY84, ..J $391,885 of sewer revenue, $106,375 of water revenue and $10,000 of airport revenue will also be used to pay general obligation bond issues which were sold to finance sewer, water and airport projects. - Rate increases for both water and sewer rates went into effect in FY82 and will continue to provide — sufficient revenues for FY84 operating costs. The refuse collection fee is proposed to increase on July 1, 1983, from $3.00 per month to $3.50 per month per dwelling unit or apartment and from $1.50 per month to $1.75 per month per sleeping room. Landfill fees will increase from $6.75 per ton to $7.50 per ton on July 1, 1983. Parking tickets are proposed to raise from $2.00 to $3.00 in FY84. Under the Transit budget, bus fares will remain at 405 and monthly bus passes at $14 resulting in total fare revenue of $800,000 in FY84. In accordance with the recently adopted transit policy, the local - subsidy was caputed based upon 40% of the operating costs. Parking revenue includes $125,000 for parking fines, $517,452 from the parking ramps and $273,666 from on -street and off-street meters, permit lots and building rentals for a total of $916,118 in operating revenue. i MICROFIL14ED BY 1 1" LJORM--M1CR41LA0'- CEDAR RAPIDS • DES MOINES 1� i � ' f J I I^ D. General Fund - Other Revenue: Under the charges for services category, the Fire Department's revenues include the Fire Protection i Contract with the University of Iowa ($315,056 to the General Fund and $81,241 to the Trust and Agency Fund for a total of $396,297), and Library services include $97,000 for services to Johnson County. Recreation revenue of $164,261 includes admissions, lessons, entry fees and pool revenue. Miscellaneous revenue is derived from activities such as police escort service, animal control fees, zoning and subdivision fees. - In FY84, revenue from licenses and permits is budgeted at $252,934. Most of this revenue will come _ J from building and rental permits or beer and liquor permits and licenses. Other sources of revenue are bike, peddlers, electricians, plumbers and animal licenses and burial permits. The FY84 budgeted revenue from fines and forfeitures of $358,441 includes $214,000 for parking fines, library fines ($24,441) which are assesed for overdue or damaged property, and fines collected by the i Magistrate Court ($120,000) for violation of the City or State codes such as motor vehicle violations and animal control violations. Use of money and properties revenue comes from various sources. Interest income is projected at an 8% i interest yield ($120,000). — General Fund miscellaneous revenues are composed of refunds, reimbursement of expenses and damages, miscellaneous sales, and commissions or concessions. The total budget for all 41 divisions is $143,002 ? or an average of $3,488 per individual budget. EXPENDITURES The recommended budget for all operating funds in FY84 is $27,037,406. Many reductions were made in - departmental budget requests, in particular, departments were not allowed to budget for unanticipated costs. Because of this, budgets may need to be amended more frequently than in the past. The proposed ` General Fund budget is $11,599,915 or an increase of 5% over the original FY83 budget. j` Budget increases in the General Fund expenditure budget were minimized as much as possible because of 4 .1 limited revenues in the General Fund. A comparison of percentage change by major classification of expenditure appears as follows: 5 I nICROEILMdED BY _7 JOTIM -MIC 76LA CEDAR RAPIDS • DES n01NES } MrAV A. Personal Services Personnel costs are primarily controlled by collective bargaining agreements. Employees of the City are.represented by three unions: AFSCME (Local 183), the Iowa City Police Patrolman's Association, and the International Association of Firefighters (Local 610). The majority of City employees are represented by AFSCME. The Union is comprised of two bargaining -units, one composed exclusively of Library employees and the other composed of City employees in all other departments. All supervisory, confidential, temporary and other employees who are excluded by law in Chapter 20 of the 1979 Code of Iowa are excluded from the units and from the terms, conditions, or application of the Agreement. Sworn police officers and firefighters are also excluded. The current AFSCME contract is effective from July 1, 1981 through June 30, 1983. Negotiations are currently in progress for the contract which will be effective in FY84. Sworn police officers are represented by the Iowa City Police Patrolman's Association. The bargaining unit is composed of all Iowa City police officers. Exempt from the unit are the police chief, deputy chief, captains, sergeants and other confidential, administrative, supervisory and less than half-time employees, and those excluded by Chapter 20, Code of Iowa. A two year contract was negotiated with the Police union and is effective July 1, 1982, through June 30, 1984. It provides for a 7% increase to base pay on July 1st of each year. The firefighters are represented by the International Association of Firefighters. The bargaining unit is composed of firefighters, lieutenants, and captains. Exempt from the unit are the fire chief, fire marshal/training officer, battalion chiefs and other employees excluded by Chapter 20. The firefighters contract is effective between July 1, 1982 and June 30, 1984. The contract provides for a 7.5% increase to the pay plan on July 1, 1982 and on July 1, 1983. The settlement also provides for a quarterly cost of living escalator, based upon changes in the Consumer Price Index; current projections indicate that the CPI will not be high enough to provide for a cost of living adjustment in FY84. �. mcROFILMED BY l" JORM -- MIC CEDAR RAPIDS • DES IdDINES I J Actual Estimate % Budget % FY82 FY83 Chan a FY84 Change Personal Services $6,228,749 $6,937,690 11.4% $7,527,146 8.5% (6.1)% Coodities mm Services & Charges 420,920 2,120,697 635,590 2,300,491 51.0% 8.5% 597,087 2,374,369 3.2% Capital Outlay 778,963 619,777 (20.4)% 549,101 (11.4)% Transfers 621,650 554,239 (10.8)% 549.229 (0.9)% TOTAL $10,170,979 $11,047,787 8.6% $11,596,932 5.0% A. Personal Services Personnel costs are primarily controlled by collective bargaining agreements. Employees of the City are.represented by three unions: AFSCME (Local 183), the Iowa City Police Patrolman's Association, and the International Association of Firefighters (Local 610). The majority of City employees are represented by AFSCME. The Union is comprised of two bargaining -units, one composed exclusively of Library employees and the other composed of City employees in all other departments. All supervisory, confidential, temporary and other employees who are excluded by law in Chapter 20 of the 1979 Code of Iowa are excluded from the units and from the terms, conditions, or application of the Agreement. Sworn police officers and firefighters are also excluded. The current AFSCME contract is effective from July 1, 1981 through June 30, 1983. Negotiations are currently in progress for the contract which will be effective in FY84. Sworn police officers are represented by the Iowa City Police Patrolman's Association. The bargaining unit is composed of all Iowa City police officers. Exempt from the unit are the police chief, deputy chief, captains, sergeants and other confidential, administrative, supervisory and less than half-time employees, and those excluded by Chapter 20, Code of Iowa. A two year contract was negotiated with the Police union and is effective July 1, 1982, through June 30, 1984. It provides for a 7% increase to base pay on July 1st of each year. The firefighters are represented by the International Association of Firefighters. The bargaining unit is composed of firefighters, lieutenants, and captains. Exempt from the unit are the fire chief, fire marshal/training officer, battalion chiefs and other employees excluded by Chapter 20. The firefighters contract is effective between July 1, 1982 and June 30, 1984. The contract provides for a 7.5% increase to the pay plan on July 1, 1982 and on July 1, 1983. The settlement also provides for a quarterly cost of living escalator, based upon changes in the Consumer Price Index; current projections indicate that the CPI will not be high enough to provide for a cost of living adjustment in FY84. �. mcROFILMED BY l" JORM -- MIC CEDAR RAPIDS • DES IdDINES I J Employees who are administrative, supervisory or otherwise ineligible for collective bargaining are covered by the Personnel Rules and Regulations. Some are eligible for Civil Service. Salaries and benefits are determined by the City Council upon the recommendation of the City Manager. Guidelines for increases are set by the City Manager with the amount of the increase determined by the department head, with the approval of the City Manager. The percentage increase between FY82 Actual and FY83 Estimate is due to several factors. Three additional positions were added in FY83 in the Police Department and the Library increased temporary and overtime wages to allow for Sunday hours at the Library. It is also due in part to increases in health insurance costs and the social security tax rate in addition to union contract settlements. B. Commodities i C. D. The high increase between FY82 and FY83 can be attributed to conservative expenditures in FY82 including a significant amount ($150,000) which was not needed for material, purchases for streets and traffic engineering. - Capital Outlay The FY82 actual is high as it includes the purchase of the Recreation Center parking lot ($228,500). Transfers This includes primarily the General Fund subsidies to the transit operation, refuse collection operation and the airport. _-. GENERAL FUND YEAR-END BALANCE The General Fund year-end balance projected for June 30, 1984, is computed as follows: 6-30-82 Actual Balance Less: 6-30-81 Encumbrances 6-30-81 Carryovers Deposits Escrow Adjusted 6-30-82 Balance FY83: Estimated Receipts Estimated Expenditures $10,862,705 (11,047,787) 7 $1,553,705 (153,347) (186,040) 30 000 31,184,318 (185,082) !ffi i MICROFILMED BY _7 LJOR M(LAB 1 (! ' CEDAR RAPPIDSIDS DES MOINES ' II / 6-30-83 Estimated Balance $. 999,236 FY84: Budgeted Receipts $11,474,553 Budgeted Expenditures (11.596,932)_(122,379) $ 876,857 Less Reserved Balances: Broadband Telecommunications (19,969) JCCOG (34,693) Estimated 6-30-84 Balance $ 822.195 The `estimated' 6-30-84balance provides for the usual $700,000 year-end carryover balances plus a contingency of $122,000 to cover any unexpected revenue shortfalls or union contract settlement costs in excess of what is budgeted. With the possible loss of some Federal or State funding, it is financially { prudent to somewhat increase the usual year-end carryover balance. i_ - J MICROFILMED BY JORIVI""-MICRbC'A B_" CEDAR RAPIDS DES MOINES i ACTIVITY CITY OF IUWA CITY F'Y84 OPERATING 10111/;ET EXPP.14,11'16F:S SlIM14ANY 41.01FRAI, FUNII FY H2 ACTUAL CI'T'Y COUNCIL CITY CLERK CITY ATTORNEY CITY MANAGER HUMAN HEI ATIUI:S HHOADBAND T'F.6ECOMMIINICATIUNS FINANCE ADMINISTIIAT'IOh ACCOUNTING, 6 RLP/IRTIUG CENTRAL, PROCUREMENT 6 SERVICES RISK MANAGEAEHT GOVERNMENT 1301LOlNGS CIVII, HIG14T'S P.P.U, A014INISTRAT'ION URBAN PLANNING G DLVELUPMFNT ENGINkf,RING PIIIELIC WORKS AOMINISTHATIOn C.1l. U. IIA 111TE:N AMCE ENERGY CUNSERVATIUN JCCEIG ADMINIST'RAT'ION JCCOG, THANSPORTAT1UN PLANNING ,ICCOG HIIMAL PLANNING 1•UI,ICh�. AOMIRISTRATION PA'1'H(I6 CHIHINAI, INVLSTIGAT'II)N RECORDS 6 IOLNTIFICATIUN SCHOUI, SAFETY 6 kIPFhGLNCY 11Pk:N FIRE AIIIMAL C1111TRUI, H.I.S. ADMINISTRATION 11111LDING INSPECTION FIRE: PREVENT 6 SAF'E'TY ILSPECT TRAFFIC ENGINEERING S'T'REET SYST'k'M HAIH'1'E:HANCF' F(IHESTRY CEMETERY RECREATION PARKS I IHRAHY PARKS 6 RFCRk;ATIUH AhNIN SENIOR CENTER GRAIID T(1TAL 164,654 101,576 131,H3S 139,092 139,179 '136,330 362,670 171,266 212,124 91,143 1711670 211,453 22,860 56,307 140,728 233,601 45, 52.6 43,762 31,176 39,006 53,008 30,546 95,944 1,093,291 136,632 155,677 22,256 1, 16b,1IH3 HH,H(19 64,043 129,bb4 101,7119 479,73h 1,'274,147 39,123 I0b,439 517,674 370 2R 795,583 60,217 131,104 1 U , 1'Y 0, 979 FY83 ESTIMATE 186,108 9'2 ,1118 150,612 146,088 100,291 50,491 576,720 269,855 173,'218 211,384 101 ,698 243,409 150,924 26,990 700251 263,807 321,519 55,811 61,251 14,920 59,408 59,915 30,454 100,115 1,222,001 136,334 1'14,162 26,907 1,381,057 112,210 62,892 145,233 12,377 523,099 1,351,027 67,260 91,627 573,175 416,(1110 933,707 67,059 155,493 11,047,'167 F'YH4 BUDGET 259,5"25 120,760 173,360 160,280 108,271 58,815 567,573 279,249 184,958 24 ,492 f0 ,761 194,686 143,732 27,802 77,018 148,676 336,966 60,055 59,219 14,039 49,719 64,134 30,666 112,965 1,439,721 146,440 164,144 31,304' 1,344,597 107,036 65,2Hb 151,230 103,680 538,456 1,424,67H b0,7N5 117,296 617,204 411,225 996,846 71,265 172,997 ........... 11,596,932 is M 10 /to ry J11i MICROFILMED BY 1 -_, ••• � --DORM"�"M IC R1i�LA B'" CEDAR RAPIDS DCS'j CITY OF IOWA CITY ADMINISTRATIVE. RECEIPT'S SUMMARY T 141CROFILMED BY �'� ` JORM-,MICR#.CAB'- 111 LCEDAR RAPIDS DES MOINES -Ad - - F'YH4 BUDGFT ----- PROPERTY, TAX F'YH3 MONIES 6 CREDITS ACIUA1, MILITARY CREDIT PRUPOSAI, BUDGET STNE:FT I)SE; LICENSES 615,943 FOOD IS 1,1o11UN 1.,1Ct.N 6 PFRMITS 21,307 MA081R.ATLS CUORT 29,416 PARK1kG FINES -1 Ota-11JIMENT FEKS ^ J A(:ENLA PACKF1 COPIES J FEDFNAL GRANT. CHARGEIIACK 74,600 ADMIN t.ApFNSF: CHAHGFOACK 97,202 WORD-PRI)CESS1NG CHARGP.:HACK 120,000 1,10110R I'RIIFITS 144,000 HOTEL/140TEL TAX 2,406 HANK FRAN0118t: TAX - MUNICIPAL ASSISTANCE: -I 1N'IF:HF..ST INCOME 7,367 HUILUING MEN'I'ALS 6,500 SAI,F. OF F.011 MENT 351,070 C(IMPISSIONS AND CUNCF:SSlON3 19,563 F'EDF'KA6 HkVENUF; SHAPING i INTEFFUND 6UfU1 REPAYMENT 323,751 CABLE TV CRARGE:RACK 0 MISCE:LI,A11k1.11I5 T 141CROFILMED BY �'� ` JORM-,MICR#.CAB'- 111 LCEDAR RAPIDS DES MOINES -Ad - - F'YH4 BUDGFT ----- F Y8'l F'YH3 ADMIN, FINAL ACIUA1, ESTI MATF PRUPOSAI, BUDGET 64:,6,97.1 615,943 688,596 21,307 2H,416 29,416 13,056 13,800 13,800 5,914 4,97U 5,145 73,347 74,600 75,369 97,202 . 1 U0, 0110 120,000 142,851 144,000 214,000 2,406 2,100 2,100 1,102. 1,50( 1,500 7,367 6,400 6,500 333,026 351,070 400,7'25 19,563 20,500 23,671 318,964 323,751 31U,624 0 U 7.2,250 29,103 50,101) 50,000 3'1.4,714 339,919 339:919 139, 47.1 12(1, 000 120,000 4,000 0 0 n,920 50 129:613 130,736) 149,200 36,362 .30:460 25:480 20,679 3H,271 5,117 7,393,854 7,396,041 7.,601,465 T 141CROFILMED BY �'� ` JORM-,MICR#.CAB'- 111 LCEDAR RAPIDS DES MOINES -Ad - �T. CITY OF AIWA CITY FYH4 OPFRATING HIJOGL,T RF.Ck.IPTS A1r0 E.XPENI)ITUNIPS SUMMARY 11110 CITY COUNCIL EXPENDITURES; ADMIN FINAL • FYb2 PY83 HIIUGE'1' ACTUAL ESTIMATE PERSONAL SERVICES 30,014 30,000 COMMODITIES464 - SERVICES AND CHARGES 134,000 155,548 CAPITAL OUTI,AY 176 0 TOTAL 164,654 1B6_lOB RECEIPT'S. FYH2 VY83 WIDGET ACTUAL'' ESTIMATE -- FY84 WHIM DEPT ADMIN FINAL REOUEST PROPOSAL HIIUGE'1' 30,000 30,000 ,42200 . 400 - 1-. 17yr700 228r70U 4 ...... 210,369 ....... 259,525 ... ('1 ^yI FY84 WIDGET ADMIN PROPOSlL FINAL BUDGET �I l y. NOTE SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS �•Ij f 12 141CROFILIIED BY --� JORM"--- MICR#LAB`- 111 j CEDAR RAPIDS • DES MOINES TRANSFER TOS NONE 6 TOTAL 0 ======z= INTRA-CITY'CHARGERACKSI VF:HICLF. OPERATIONS 0 WORCbE PROCESSINCMENT 0 D ADMINISTRATIVE OVERHFAII 0 CAD MAINTENANCE------- 0 TOTAL 0 CAPITAL OUTLAY: 4 FILE CABINETS _700 TOTAL 700 ^— IdICROFILIdEO BY _ �.. L_... JORM—NAICRI�LA6' CEDAR RAPIDS • DES MOINES CITY OF' IOWA CITY FY84 OPERATING BUDGET EIPR11DITURF..4 i 11110 CITY COONCII, PERSONAL SERVICES. P -S-'110-5 BIILGFT v FYR3 FY94 $ .. CiT'Y CUUl+CIL 6.00 6.110 25,200 1-00 4000 MAYOR _ 1.00 '— rJ ..—. ---- .. .. TUTAI, _7_Oo• —7_00 30000 HHJ33 k I y; f II i 13 TRANSFER TOS NONE 6 TOTAL 0 ======z= INTRA-CITY'CHARGERACKSI VF:HICLF. OPERATIONS 0 WORCbE PROCESSINCMENT 0 D ADMINISTRATIVE OVERHFAII 0 CAD MAINTENANCE------- 0 TOTAL 0 CAPITAL OUTLAY: 4 FILE CABINETS _700 TOTAL 700 ^— IdICROFILIdEO BY _ �.. L_... JORM—NAICRI�LA6' CEDAR RAPIDS • DES MOINES 'r COST: $40,000 DESCRIPTION: CITY OF IOWA CITY FY84 OPERATING BUDGET EXPANDED SERVICE LEVEL REQUEST 1111.0 CITY COUNCIL APPROVED FOR FUNDING: Yes This represents the City's contribution to an industrial development program. It is proposed that a private non-profit economic development organization be created which will be supported by the major elements of the community; i.e., University, local government, and business -industry. Additional details concerning this proposal will be provided to the City Council at a later date. WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED: If Iowa City is to remain economically viable, efforts must be made to expand industry consistent with the 'existing economic,., professional, educational and technical resources of the community. Economic 'development 'provides opportunities for greater employment of the underemployed and strengthening the foundations of the educational resources of the city. CITY MANAGER'S COMMENT: This program has great long-term potential for the City and is necessary to ensure economic stability and growth. �. J FUND: GENERAL PROGRAM: POLICY b ADMINISTRATION DIVISION PURPOSE: PROGRAM DIVISION STATEMENT DEPARTMENT: DIVISION: CITY CLERK CITY CLERK As a Council -appointed recording and record-keeping officer of the City, the City Clerk exercises the powers and performs the duties provided or prescribed by State law, the City Charter and the Municipal Code by including preparation, maintenance and dissemination of records of Council meetings and resulting proceedings; filing and safe -keeping of deeds, abstracts, contracts, resolutions and ordinances, project folders, subdivision folders; providing technical assistance for Council, staff and the public by responding to requests for retrieval of information or interpretation of established City policies and procedures; providing of required services for City elections; and receiving, routing and finalizing of all submissions to P3Z Commission. The City Clerk is custodian of the City Seal, certifies or notarizes documents and testifies in court if necessary. DIVISION GOAL: To provide an adequate and legal level of service for the duties listed and services provided within existing regulatory standards and budgetary contraints. GENERAL DIVISION OBJECTIVES: 1. To continue to provide basic services at the current level, in compliance with legal requirements. 2. To provide training in procedures and improvement of delivery of services. NEW DIVISION OBJECTIVES: 1. To reduce retention space by microfilming plats and project files. PERFORMANCE MEASUREMENTS: 1. Bid openings attended Complaints received Phone inquiries answered Regular Council meetings attended, minutes provided CALENDAR YEARS 1983 to 1980 1981 1982 date 16 13 x 1 x 2995 43 28 15 J i MICRO(ILMED BY 1. -� I - JORM--MICA#LAB�- j CEDAR RAPIDS - DES MOINES IIlfj //0 CALENDAR YEARS 1983 to 1980 1981 1982 date Informal Council meetings attended, minutes provided 48 54 Executive sessions attended, regular minutes provided 30 32 Legal notices posted 121 107 Official Council minutes published 43 28 Ordinances published 35 33 Notices published 170 155 Cigarette licenses issued 148 154 Liquor licenses processed - reg./Sunday 60/24 63/25 Beer permits processed - reg./Sunday 45/37 43/36 Cemetery deeds recorded and issued 18 33 Planning & Zoning applications accepted 44 27 Planning & Zoning applications finalized 18 22 Supplements issued/number of pages for servicing 95 Codes in circulation 4/229 5/305 Nomination papers checked for Council election XX 12 Inquiries for peddler's permits/number issued 70/31 102/55 Taxicab licenses issued or exchanged 30 33 Contracts and agreements finalized 85 89 Applications for Boards & Commissions processed 168 185 Microfilming - number of images processed 20,857 16,676 Detailed minutes available for Court; number of hours to prepare 3/18 2/9 Retrieval requests received and filled within 24 hrs XXX 1,688 Retrieval requests received and not filled within 24 hrs XXX None Minutes and packets indexed/no. of reference strips 143/6987 145/5655 Election voting machines, settings checked/hours XXX 92/122 2. Attendance at workshops and seminars will reflect training efforts. Continuing to clarify ordinances and procedures dealt with by our office will contribute to improved delivery of services. DIVISION ANALYSIS: Most of the duties in our office do not lend themselves to being performed by temporary help, so at any time when there are less than the three of us, sick leave, vacation, or when the work load is increased, it becomes difficult to perform the basic services and instruct temporary help. In the new procedures contemplated for P&Z applications in the interest of reducing time and effort for the applicant, I would like to also consider reducing the time spent by our office in day-to-day procedures, expecially in the area of filing applications to P&Z. 16 1 I 1 MICROFILMED BY � �1 1 DORM MIC R�LAE7" CEDAR RAPIDS • DES MO19E5 j CITY OF 10WA CITY F'Y84 OPERATING HUDGET RECEIPTS AND EXPENDITURES SUMMARY 11120 CITY CLERK FXI'F.NIIITUIi ES; 17 IdI CROF ILRED 6Y ^� JORM- -MICR46LA6 CEDAR RAPIDS • DES MOINES --------- FY94 BUDGET -------- FYR2 FY83 DEPT ADMIN F1NAL- ACTUAL ESTIMATE REMIEST PROPOSAL BUDGET PERSO(vAL SFRVICF:S 64,673 70,988 76,701 76 701 COMMUNITIES 653:126 SF.RVICF.S AW)CHANGES CAPITAL OUTLAY 35,278 972 24,H67 45,244 0 210 41,713 210 TOTAI 10I,5ib _ 97,109 -124,281 _ 120,780 --- - -- RF:CFIP75: ----- FY84 BUDGET ----- „.,., VV82 FY93 AIIMIN, FINAI, ACTUAL ESTIMATE PROPOSAL BUDGET NOTE: SEF. ADMINISTRATIVE; RECEIPT SUMMARY FOR DF,TAIbED RECEIPTS 17 IdI CROF ILRED 6Y ^� JORM- -MICR46LA6 CEDAR RAPIDS • DES MOINES 1. CITY OF IOWA CITY F'Y64 IIPKi?ATING HIIOGF:T E%PF:LDI'1'11HFtS 11120 CITY CLERK i PERSIINAII SEHVICF:SI POSITIONS HUIIGF:T --------- ...... 1018 F'Yb4 S AOHINISTRATIVE CLERK/TYPIST 1.00 1.00 6557 DEPUTY CITY CLERK 1.110 1.G0 19.532 CITY CLF:HK 1`.06 1.00 29,374 TEMPORARY EMPLOYEES OVERTIME IfONGEVITY PAY FICA IPERS HEALTH INSIIRANCE UPC INSURANCE TOTAL 500 375 4.440 3.254 2,208 161 _3_410 _3_00 76_701 18 NONE TOTAL TRANSFER TO: INTRACITY CHAHGEHACKSI VEHICLE OPERATIONS 107 VEHICLE. REPLACEMENT 0 FORD PROCESSING 0 ADMINISTRATIVE IIVCNHLAO 0 CbD MAINTENANCE 0 TOTAL Goo_GG107 CAPITAL 011T1,AY1 OFF'IC'E. CHAIN 210 TOTAL --__--_-210 MICROFILMED BY I L `� I JORM/►LAB" % CEDAR RAPIDS VIDS DEDES M018E5 I .J I f I r L C , I F CITY OF IOWA CITY FY84 OPERATING BUDGET EXPANDED SERVICE LEVEL REQUEST 1112.0 CITY CLERK COST: ;6,748 APPROVED FOR FUNDING: No DESCRIPTION: Part-time permanent Clerk -Typist to perform the following duties: Prepare records for microfilming Catalog materials in retention room for microfilming Free -up time for training of regular employees in day-to-day activities Index records, file records Additional duties to relieve workload Be able to effectively substitute for other office personnel. WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED: As the projects in other departments increase, our workload increases. As the number of Council meetings increases, our workload increases. We need assistance to relieve the day -today workload pressure, and specifically to provide knowledgeable coverage when one of the three of us is absent. Use of temporary, untrained persons is not helpful. This would also allow time for cowunication between the regular employees, would allow time for clarification of ordinances and research, and.would reduce overtime and temporary help. CITY MANAGER'S COMMENTS: Opportunities exist for the use of a microcomputer by the City Clerk which has the potential for significantly improving the productivity of the City Clerk's functions. A proposal for the use of a micro- computer is being proposed. There should be a thorough evaluation of this alternative before an additional employee is considered. 19 MICROFILMED BY ( 1_ JORM `MIC +j CEDAR RAPIDS OES MOINES //D ---------- o PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: CITY ATTORNEY PROGRAM: POLICY ADMINISTRATION DIVISION: CITY ATTORNEY DIVISION PURPOSE: The City Attorney (a) represents the City in litigation in all courts and before administrative agencies; (b) provides legal advice, opinions and services to the City Council, Manager, Clerk, Department Heads, Staff and City Commissions; (c) prepares ordinances and legal documents for the City; (d) has responsibility for the administration of the Legal Department. DIVISION GOAL: To ensure during FY84 that the City Councii , Manager, Departments and Commissions continue to receive sound r ;_ and prompt legal advice and services; to provide effective advocacy before all courts and agencies; and to strive to improve the efficiency and professional expertise of the Legal Department, all within budgetary constraints. GENERAL DIVISION OBJECTIVES: rJ 1. Submission to Council of completed Iowa City Zoning Ordinances. 2. To provide increase in-house capability in municipal labor relations law. 3. Reduction of pending litigation backlog. 4. To keep abreast of the municipal law explosion in the areas of civil rights, tort liability, labor relations, employee and municipal service terminations, and municipal finance. 5. To fully utilize services of the legal interns and staff secretary thereby increasing the effectiveness of the attorneys. PERFORMANCE MEASUREMENTS: Performance measurement criteria as described above are difficult to apply to this department, but do provide an indication of the range of work done by the.Department. The measure of Legal Department effectiveness is its ability to meet the needs of the Council and staff. Moreover, the Department is currently operating with only two assistants (one less than authorized) in an attempt to reduce costs. However, not enough time has passed to allow an evaluation as to whether or not the staffing level will be i adequate to allow the legal department to provide quality work promptly. Regular meetings with departments improve communications, provide assistance in establishing priorities, and provide a structured opportunity ij for preventive advice. ei 20 141CROFILMED BY L ` -;JOFVM _M1CF4#L_A13__ CEDAR RAVIDS •DES MOIN]E� //0 r J I� a FXI'RND I I UNF..SS I� PERSONAL SERVICES COO MOUITIF.S SERVICES AND CHARGES CAPITAI, UUTLAY �{ n TOTAL CITY OF IOWA CITY FYH4 OPERATING BUDGET RECEIPTS AND E.XPE.NDITURFS SUMMARY 11130 CITY ATTORNEY FYH2 ACTUAL R2065 3::HH2 41,OR8 0 133:035 FY82 ACTUAI. NOTE: SER ADMINISTRATIVE: Rk:CF.IPT SUMMARY FOR UF.TAIL,FD RECEIPTS - FY84 BUDGET - FYR3 DEPT ADMIN FINAL. ESTIMATE, RF:OIIEST PROPOSAL BUDGET 96,517 118,928 118.928 3,870 4:411 4:411 50,225 50,331 50,041 150,612 173,670 •173:3RO - FY84 BUFINML FY83 AURIN. ESTIMATE PROPOSAL BUDGET NOTE: SER ADMINISTRATIVE: Rk:CF.IPT SUMMARY FOR UF.TAIL,FD RECEIPTS L.:f1 WA MICROFILMED BY `-- DORM--MICR#CAF1 CEDAR RAPIDS • DES MOIMES r o CITY UF' 11'iWA CITY i FY84 OPERATING MIDGET 'i k.%PF:U01T'UHES _ 11130 CITY ATTORNEY PERSONAL SE:RVICE:S: THANSE'ER TOS .,i POSITIONS HIIIIGET NUNS 0 TOTAL FY03 FY04 6 ASST. CITY ATTORNEY 11 1,00 1.00 34,092 �.•� _ ASST MY ATTORNEY 1 2,00 1.00 49,25(1 ADMit. SEC.-- LEGAL - 1.00 1.00 1b,994 wwsr TEMPOHARV EMPLOYEES 200 LONGEVITY PAY 6,823 1ICA PE:H5 4,542 INTRACITY CHANGEHACKS: I IIEALTN INSURANCE 5,200 DIFF• INSURANCE 247 VEHICLE OPERATIONS Itl0 i ......... VEHICLE REPLACEMENT 0 a. TUTA1, NITRO PROCESSING 0 Iy -4_00 _4_00 --110,920 - - - - - ADMINISTRAT'IVE. OVERHEAD 0 rrr111 COU MAINTENANCE 0 '1'(1'1'AL ltltl - I CAPITAL OUTLAYS �i HONE b TUT'AG L.:f1 WA MICROFILMED BY `-- DORM--MICR#CAF1 CEDAR RAPIDS • DES MOIMES r I _I FUND: GENERAL PROGRAM: POLICY & ADMINISTRATION DIVISION PURPOSE: PROGRAM DIVISION STATEMENT DEPARTMENT: CITY MANAGER DIVISION: CITY MANAGER The City Manager a) supervises implementation of policy and procedure as directed by the City Council through the coordination and supervision of operations in all City Departments for the purpose of promoting efficiency and effectiveness, and b) advises the City Council on matters relating to the planning, development, and current, operating status of all City departments. DIVISION GOAL: To professionally advise, direct and evaluate Department Heads and other management personnel in their respective functions in a manner consistent with current and future community needs and in conformity with the dictates of existing laws, established policies and procedures, and the City's Comprehensive Plan. DIVISION OBJECTIVES: 1. Develop and administer City fiscal program through preparation of the Capital Improvements Program and the FY84 Operating Budget for certification by March 15,1984 2. Timely dissemination of relevant information to City Council, staff, and the general public. 3. Advise and direct department and division administrators to facilitate timely and efficient completion of assigned projects and programs according to the dictates of City Council policy. 4. Quarterly evaluation of all departmental progress and annual evaluation of all Department Heads.' 5. Solict citizen input into the governmental process through distribution of citizen questionnaires. PERFORMANCE MEASUREMENT: General measurement of performance is reflected in the performance level of all departments and divisions. The City Council evaluates the City Manager annually based upon timely and efficient citywide operations consistent with established Council policy and philosophy. 23 t MICROFIL ED BY -DORM---MIC R�IC'A a- 01, - 1 CEDAR RAPIDS DES MES 1 WWA EXI'F.NUI'1'UkFS: PE:RSONAI, SERVICES COMMODITIES j SERVICES AND CHANGES CAPITAL OUTLAY j TOTAL RE.CE1P 83 f C1'1'Y I1B IOWA CITY k'YH4 014RATING BUDGET RECEIPTS ANU EXPF.NDITUkES SUfIRAHY 11210 CITY MAIJAGEN j NATE: SEE ADMINIS'PRATIYE RECEIPT SUMMARY FUR DE1'AII.EU RECEIPTS --------- F184 BUDGET' --------- k'Y62 FYH3 DEPT ADMIN F'INA1. ACTUAI, ESTIMATE NFOUEST PROPOSAL BUDGET 108x125 115x975 125x873 126x073 1x502 lr4 (1 1x505 }1x660 3 29,1665 28,713 3 x987 ,5270 139,092 . 146x1188' . 1bOx365 . ... 160,280 ......... ..... FY84 BUDGET --�- FV82 YY83 ADMIN FINA1, BUDGET ACTUAL ESTIMATE PROPOSib j NATE: SEE ADMINIS'PRATIYE RECEIPT SUMMARY FUR DE1'AII.EU RECEIPTS i� I t t~ a t f 6 ADMIN A5SI S C1'I'Y TEMP LUNGF.V.1 I'1CAS CITY OF IOWA CITY F'YP4 EXPE"I)ITURESUGE7' t1210 CITY MANAGER PF.1150NA1, SERVICES: IPFR. SUPPI,F.NE;NTARY TANTCCJTYCNANAGFRAGER MANAGER URARYEPPIJUVEF.S RF f 1FF:I1NSUl ANCFCF: . TUTAI, J POSJTIRt-15 ------ FYPJ FYR4 S 1.00 - 1.00 20:180 1,00 1,00 31 u33 1.00 1.00 52:944 1x600 6,02.8 3:450 6x700 - ----- - 3.254 3_00 -3-00 --126,073 TRANSFER TO: NONE .........0 TOTAL, INTRA -CITY CHARGF.PACVsl VF'H1CLF. OPERATIONS 1:233 VFHICLF. REPLACEMENT 1:1500 KURU PROCESSING 0 ADMINISTRATIVE OVERHEAD 0 CPO MAINTENANCE ------ TOTAL' 2:391 CAPITAL OUTLAYS NONE -----. 0 TOTAL U 25 MICROFILIdED BY JORM--MICR#LAB'--"-�— 1 CEDAR RAPIDS • DES MOINES I J tl PROGRAM DIVISION STATEMENT 4 rtl FUND: GENERAL DEPARTMENT: HUMAN RELATIONS PROGRAM: POLICY & ADMINISTRATION DIVISION: HUMAN RELATIONS DIVISION PURPOSE: The purpose of the Human Relations Department is the furtherance of a work environment in which the public service contribution of all City employees is optimized. The Human Relations Department provides technical and support services to City departments, which include: employee recruitment and selection, j administration of the classification, compensation, performance evaluation systems, and the Affirmative i Action Program; labor contract administration and assistance with negotiations; coordination of employee 1 j training and development, employee assistance services and related personnel activities. The Human Relations Department works in conjunction with the Civil Service Commission. n, DIVISION GOALS: .To more effectively administer. the City's personnel functions, with emphasis on improvements in the m.1 timeliness with which all services are provided; to provide for equity in job compensation systems, and a consistency in the application of personnel policies and procedures; to provide employees with the training necessary to perform more effectively; to maximize the effects of affirmative action and to maintain �I compliance with Civil Service procedures in all personnel actions. GENERAL DIVISION OBJECTIVES: 1. Complete all labor negotiations data collection by 10/30/83. ~ 2. Complete preparation of recommendations for compensation adjustments for non -bargaining employees for Council consideration by 12/83. 3. Review and revision of all Police and Fire promotional examinations, as vacancies arise, to more effectively indicate applicant qualifications, utilizing assessment center concepts. 4. To provide suitable applicant pools on a timely basis following notice of position vacancy. 5. Furtherance of the principals of Affirmative Action in City employment by assisting in the review, establishment, and attainment of Affirmative Action goals and objectives for every department, and through preparation of quarterly reports on Affirmative Action progress throughout FY84. 6. Respond to all employee inquiries and/or requests for assistance on a timely basis. 7. Maintain Personnel Policies, Human. Relations Department Procedures, and Administrative and Confidential Employee Rights and Benefits manuals on a current basis. _ NEW DIVISION OBJECTIVES: 1. Provide a comprehensive in-house training program for both supervisory and non -supervisory employees (minimum of 40 training hours) including training in managerial, supervisory and human relations skills, Affirmative Action topics, productivity improvement/skills training and training in personnel procedures. M 26 l I _ i MICROFILMED BY ' DORM -MIC REILAB` �..., .. CEDAR RAPIDS • DES MOINES J 2. Coordinate a comprehensive employee health "wellness" program. 3. Coordinate and maintain a comprehensive employee safety program which includes twice yearly safety training in each line division. PERFORMANCE MEASUREMENT: I to r•1 I 27 J J I-0ICROF iLIdED BY I--�' -- JORm" MICR+CAB'" CEDAR RAPIDS • DES MOINES ff FY81 FY82 FY83 FY84 Applications Processed 2,374 1,627 Applicant Pool Minority Representation (%) 8.6% 8.1% Positions Filled Internally -Permanent 49 31 Positions Filled Externally -Permanent 85 21 - Reclassification Requests 19 7 Training Conducted (hours) 7 70 DIVISION ANALYSIS: The Human Relations Department strives to provide service and guidance without unnecessarily hindering the operations of other City departments and divisions. Human Relations Department workload is heavily dependent upon the acceptance and usage of its services by other City departments and upon the level of employment activity. I to r•1 I 27 J J I-0ICROF iLIdED BY I--�' -- JORm" MICR+CAB'" CEDAR RAPIDS • DES MOINES ff i --------- F'YB4 BUDGET --------- IIj , EXPENOIT'URESf PERSONAL, SERVICES COMMODITIES SE:kVICES AIIU CHARGES CAI'1T'AI, UUTLAY TOTAL F'FCE'IP'I'Sf I D CITY OF IOWA CITY ` a FY84 OPE.kATING BIIDGET REC6:1PTS ANO EXPENDITURES SUMMARY 11220 RUMAN kE:I,ATr0lVS Nll'1'Ef SEE ADMINISTRATIVE: RECEIPT SUMMARY FOR DETAILED RECEIPTS I! i 28 p MICROFILMED BY 111 1 -- DORM 'MICR#11:'7CB" CEDAR RAPIDS • DES MOINES --------- F'YB4 BUDGET --------- FY82 FY83 DEPT ADMIN F1NA1, ACTUAL ESTIMATE: HEOUEST PRUPOSAL BUDGET 72,839 79,031 84,582 84,53382 8,040' 30;947 16,257 103 19,381 ? 0 0 --------00 105,543 ......... 100,291 ......... _ 108,108 ..... ... 108;271 �►{ � IIf FY84 HIIUGE7 •-••- FY82 FY83 ADMIN. FINAL ACTUAL ESTIMATE PROPOSAL BUDGET . i I !I ' Nll'1'Ef SEE ADMINISTRATIVE: RECEIPT SUMMARY FOR DETAILED RECEIPTS I! i 28 p MICROFILMED BY 111 1 -- DORM 'MICR#11:'7CB" CEDAR RAPIDS • DES MOINES CITY OF IOWA CITY F'YH4 OPERATING BUDGET EXPENUITUPES 11220 HUMAN RELATIONS PERSONAL SERVICES: POSITIONS BUDGET F'YRj FYR4 $ MICROrILMED BY ('l" ""' JOR M—MIC R46LAB-- CEDAR RAPIDS • DES MOINES NONE PERSONNEL, GENERALIST PERSONNEL ASSISTANT- 1.00 I.OD 1,00 '1.00 21,200 IRr995 ROMAN RE:fAI'EONS UIRECTOR — 1.00 1.00 32,630 VEHICLE REPLACEMENT TE:NPOIIARY EMPLUYEES WORD PROCESSING:'' " "' 210 0 FICA 0 4x210 093 TOTAL HPENS HEALTH 3,392 3,094 SURSUNA ANCNCF. _ I,1FE' INSIIRAF CF; _ TOTAL 3.00 3.00 Rd.5Bl MICROrILMED BY ('l" ""' JOR M—MIC R46LAB-- CEDAR RAPIDS • DES MOINES NONE �.0 TOTAL ....... p INTRACITY CHARGE:RACKSY VEHICLE OPERATIONS '420 VEHICLE REPLACEMENT 0 WORD PROCESSING:'' " "' ADMINISTRATIVE OVONEAO 0 CHI) MAINTENANCE 0 ---------- TOTAL 420 CAPITAL OUTLAY: NONE 0 TOTAL 0 CITY OF IOWA CITY FY84 OPERATING BUDGET EXPANDED SERVICE LEVEL REQUEST 1122.0 HUMAN RELATIONS COST: $2,000 APPROVED FOR FUNDING: No DESCRIPTION: Funding of an additional $2,000 in account 8160 - Other Professional Services. Funding will be used for trainer and supply costs for three additional in-house employee training sessions for both supervisory and non -supervisory employees. Possible training areas include supervisory training, human relations skills, time management, health "wellness," stress management, etc. Training needs analysis is performed by Human Relations as well 'as coordination of course context development, with training conducted by outside' trainer. WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED: In-house training has proven very effective in permitting the training of large numbers of employees in a consistent body of knowledge in a given area at a low cost - average for FY82: $10 per employee for each 3-8 hour course. This has facilitated cuts in City departments' travel and training budgets while employees continue to receive non-technical training in a variety of areas. Time constraints prohibit greater involvement by Human Relations staff in course development and the actual instruction and it is preferable that experts in each area of instruction be used. Funding of this expanded service level will allow for an increase in the number of courses offered from four under the current service level to seven courses. CITY MANAGER'S COMMENT: The current level of service appears satisfactory. Z 0 j`I en MICROFILMED BY Rf'CA LI CEDAR RAPIDS • DES MOINES 1 / - - FUND: GENERAL PROGRAM: POLICY & ADMINISTRATION DIVISION PURPOSE: PROGRAM DIVISION STATEMENT DEPARTMENT: CITY MANAGER DIVISION: BROADBAND TELECOMMUNICATIONS The Broadband Telecommunications Specialist (BTS) facilitates and oversees the continued operation of the Broadband Telecommunications Network (BTN) for the City in cooperation with the Broadband Telecommunica- tions Commission (BTC) so as to ensure the resulting BTN best benefits the city and community. DIVISION GOAL: To monitor and oversee the cable company and the BTN; to facilitate and coordinate BTN uses, especially access channel programming services. GENERAL DIVISION OBJECTIVES: 1. Continued investigation and/or resolution of citizen complaints regarding cable servcie within 30 days and notation of exceptions. 2. Staffing support for the BTC. 3. Monitor Hawkeye CableVision's compliance with franchise and ordinance. 4. Provide cable related information to the public within 5 days of the request and notation of exceptions. 5. Advise, assist, facilitate and promote the funding, operation and usage of access channels, including the acquisition of grant funds for City development and application of cable television and the access channels. 6. Identify, contact, train and/or assure training of potential access channel users; produce, supervise and/or assist in the production of ,more and upgraded access channel programming, especially for Government Channel 29. NEW DIVISION OBJECTIVE: �t 1. Work with the City Manager's office to facilitate the creation of a City Annual Report in video form and a bi-weekly City talk show. L 4- 31 r� r r MICROFILMED BY JOR M -"MIC R#LAB' CEDAR RAPIDS • DES MOINES //D Ji (Hrs. per mo.) 32 PERFORMANCE MEASUREMENTS: FY80 1. Com 5/4 20/25 no 0 ,2rs. per mo.) 6/7 6/7 2. Monitoring System & Staffing BTC 8 8 10 A.. Monitoring cable system, Mtg. Co. 12 ..(Hrs. per no.) 20 B. Staffing cable commission 12 (Hrs. per so.) iel 3. Information Resource,Function 8 A. Local info. requests 8 (Hrs. per mo.) 2 B. Nonlocal info. requests 6 & issues (Hrs. per mo.) 20 C. Speaking engagements 5 31 (Hrs. per no.) 55 49 4. Access Channels Productions & Development 4/10 10/7 16 7 A. Consulting on local productions 15 40 5 (Hrs. per no.) B. Research & development of all access 60 channels applications, policies, designs /10 (Hrs. per month) • 5.: .Access Training, Equip., & Supervision A. Citizens trained in workshops 6/15 (No. persons mo./hrs. mo.) B. Testing graduates of workshops 7 (Hrs.per mo.) C. Equipment scheduling, checkout 5 (Hrs. per mo.) 32 MICROFILMED BY —J0RfV1—M1CR#LA9- CEDAR RAPIDS • DES MOINES FY81 FY82 FY83 FY84 20/25 9/13 6/7 6/7 12 10 8 8 10 30 25 20 20 32 37 25 iel 8 11 1) 15 2 5 5 5 20 25 33 40 31 57 55 49 15/32 10/23 4/10 10/7 16 7 5 6 40 5 Library AV & Hawkeye /10 MICROFILMED BY —J0RfV1—M1CR#LA9- CEDAR RAPIDS • DES MOINES 'r 33 i MICROFILMED BY 111 JOR M --MIC R#L A H'_ CEDAR RAPIDS • DES MOVIES FY80 FY81 FY82 FY83 FY84 D. Equipment trouble -shooting & repair 3 6 8 6 6 f (Hrs. per mo.) I E. Supervision of interns & PT Asst. 8 8 8 8 10 (Hrs. per mo.) 6. City productions (Hrs. per mo.) 0 0 15 22 34 7. Higher level workshops (Hrs. per mo.) 0 160 0 H 0 � 4 220 8 240 TOTAL 9. Access Channel Growth (Hrs. per so., on Ch.) A. Government Ch. 29 0 12 320 24 hrs. 24 hrs.. day . day B. Public Access Ch. 26 0 48 160 200 210 C. Library Ch. 20 0 56 280 24 hrs. 24 hrs. day day D. Educational Ch. 27 0 8 20 30 60 33 i MICROFILMED BY 111 JOR M --MIC R#L A H'_ CEDAR RAPIDS • DES MOVIES EXPFt- VITUNES: I PE:kSCINAI, SENVICES COMMODITIES SERVICES AND CHARGES CAPITAL UOlIAY .TRANSFERS TOTAL RECEIPTS: CI'T'Y OF IOWA CITY FYN4 OPERATING UIIT1Gh:T' RECEIPTS AND EXPENDITHRES SUMMARY 11230 Hk0ADhANO TUECOhMUNICATI ONS IYN2 FY63 DEPT_-__ FYADM84 INOGET --------- ACTUAL ESTIMATE kEUUEST PROPOSAL HIIDGET 2b, 555 28,U99 30,746 35,266 1,702 1,475 2,225 2,025 2,549 6,941 70963 7,334 107 U b 13,976 15,572 14,192 39,174 ......... 50,491 ......... 56,506 ......... 58,815 _:�........ FV82 FYd3 ..... FY84 ADMIN. HOUGET FINAL ACTUAL ESTIMATE PROPOSAL BUDGET. NOTE: SEE AIIMINIST'RATIVF RECEIPT SIIMMARY Fllk DETAILED RECEIPTS 34 MICROFILMED BY JORM---MICR6L:A9` j i ( CEDAR RAPIDS DES M01NE5 T i N11NF. 6S ` f 5 I� b la , 35 r JORNI --MICR4aLA9 rI CEDAR RAPIDS • DES MOINES I CAPITAL OUTI.AYI TOTAL -0 i i.I moi: CITY OF IOWA CITY I` j FYR4 UPBRATING BUDGET EXPENDITURES 11230 BROADBAND TF,LF.CUMMIINICAT10N5 PERSUNAI, SERVICES: TRANSFER TUI PII517II1N5 131111GF.T --------- ------ GENERAL FUND 'AUMINISTHAT GENFRAL FUND LIBRARY 4.4939 , FYP3 FY94 S TOTAL -os-ssvo 1' r BROAUBA+IU '•I'FliE. SPF,CIALIST 1,O0 1.00 23.067 (PT) I.UO 7.042 TECHNICALASST; CABLE 7V 7 x 04 2 FICA 1 r 576 -' LJ MRS BE RSH INSURANCE 1,104 LIFT INSURANCE _----- -- 1.(10 2.00 35,266. INTRA -CITY CHARGERACKS: 30 TOTAL ----- ------ YF.HICLF, OPERATIDNS VEIHME REPLACEMENT 0 WORD PROCESSING ADMINISTRATIVE OVERHEAD 1.81 CHI) MAINTENANCE. ---- TOTAL 10847 .I 1 °-sa-saa N11NF. 6S ` f 5 I� b la , 35 r JORNI --MICR4aLA9 rI CEDAR RAPIDS • DES MOINES I CAPITAL OUTI.AYI TOTAL -0 CITY OF IOWA CITY FY84 OPERATING BUDGET EXPANDED SERVICE LEVEL REQUEST 1123.0 BROADBAND TELECOMMUNICATIONS COST: $4,956 APPROVED FOR FUNDING: Yes DESCRIPTION: jTemporary part-time reclassified to one-half time permanent position to meet increasing demand of Broadband Telecommunication Specialist. l Z IWHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED: As. Cable TV grows, the, administrative responsibilities increase. City departments and City -related M ttt entities are demanding, more productions for in-house and government channels. The public's use of the service is growing (workshops, technical and production assistance). CITY MANAG - — This propo FUND: GENERAL PROGRAM: POLICY 6 ADMINISTRATION PROGRAM DIVISION STATEMENT DEPARTMENT: DIVISION: FINANCE FINANCE ADMINISTRATION DIVISION PURPOSE: r To provide supervisory and secretarial support for the Finance Department, coordinate the annual budget process and coordinate risk management for all City Departments: ~ DIVISION GOALS: J � To supervise the preparation of accurate and timely financial information which can be utilized effectively by the City ---J Council and City staff in making managerial decisions, to supervise and monitor centralized support services and the _1 PERFORMANCE MEASUREMENT: - 1. Timely reports to City Manager on budget amendment requests and any problem areas in receipts or expenditures. 2. Coordination with Safety Committee, annual analysis of insurance portfolio, quarterly claim reports with analysis of losses. 3. Performance of Finance Divisions on the respective objectives. �+ ... � DIVISION ANALYSIS: Completion of these objectives will allow the Finance Department to effectively attain its goals and provide support to the i City Council and City staff. Parking Systems. i GENERAL DIVISION OBJECTIVES: 1. Assure adequate budgetary control by reviewing and controlling all budget amendments and continuing to monitor all receipts and expenditures. 2. Coordinate risk management program of risk analysis, insurance purchases and claims analysis. 3. Monitor Finance Divisions' performance on respective Division Objectives. _1 PERFORMANCE MEASUREMENT: - 1. Timely reports to City Manager on budget amendment requests and any problem areas in receipts or expenditures. 2. Coordination with Safety Committee, annual analysis of insurance portfolio, quarterly claim reports with analysis of losses. 3. Performance of Finance Divisions on the respective objectives. �+ ... � DIVISION ANALYSIS: Completion of these objectives will allow the Finance Department to effectively attain its goals and provide support to the i City Council and City staff. MICROFILMED BY L DORM IDS DESMCAB` l CEDAR RAPIDS • DES MOI4E5 I! 37 i MICROFILMED BY L DORM IDS DESMCAB` l CEDAR RAPIDS • DES MOI4E5 I! F141CROFILMED BY —oRrAMlcR+ LA8 CEDAR RAPIDS • DES M014ES OCITY OF WWA CITY FYkJ4 OPEkATING WIDGET RECEIPTS AND FXl'NOITUkLS SUMMARY 11316 FINANCE: ADMlN15'fRAT((IW EXPENOITUkES: - - - - FV64 BUDGET - - - - - - FY02 FYH3 kOMIN, FI HAI, ACTUAL EST'IMA'TE; REOUF ST PROPOSAI, BUDGET PERSONAt, SERVICES 64,710 86,841 100 275 100,-275 COMMODITIES 850 902 990 990 SEkVICES 414D CHARGES b:527 6,779 7:571 7,121 CAPII'Al, (JUTbAY 23b 304 135 0 0 TRA14SFERS 425,939 483t063 0 459,187 TOTAL, ......... 736,330 b7b,720 ......... 708,836 ....... ........ 5671573 RECEIPTS. FY64 BUDGET FYfj2 FY83AI/MIN. FINAL ACTUAI, ESTIMATE FROPUSAL, BUDGET' (VOTE: SEE AOMINISTRATIVE RECEIP1 SUMMARY FOR RETAILED HECEIWIS 38 F141CROFILMED BY —oRrAMlcR+ LA8 CEDAR RAPIDS • DES M014ES �J E _ r I I{ C1T'YUF J(JNA CITY1 {{ FY04 UFF.'P.ATING RI)OGET E E%PEtIUITIIPF:S i 11310 FINANCE: ADMINISTRATION PERSn(IAL SERVICES; TRANSFER TUi Ilj 1)n811'1(INS HUUGE:T-"" REFUSE COLLECTION OPF.RAT 62116 """- AIRPORT OPERATIONS 109:278 FYR3 V Y 8 4 S TRANSIT OPERATIONS 7.87.793 TOTAL 459197 SR, ACCUUII'IANT 1,Un I,qO 20,841 AOI11R, SEC.- F'1NANCF 1.00 1,p0 19,716 FJNANCF. OIRF:C'ItIR 1.00 1 U0 45 �J TF.PPORARY 77 F:hf'L(IYEF:S .8077 . OVERT]ME 100 L(INGEVJTY PAY FICA qUU IPFRS _j _.•_-..- 3233 INTRACITY CHARG6UACKS1 IEALTH INSUNAJF, LIFF1NSUNANCF3,960 VEHICLE OPERATIONS 586299 VEHICLE REPLACFMFMT -_-75 WUkONPRlCESSINC p TUTAL pAnM(ISTRATIVE , i OVF.RNF.AII °-'- --------' CHO MAINTENANCE p TOTAL -_-_--SH6' �. y CAPITAL OIIT6AYC 7. 111 NONE 0 ? TOTAL �j ;u 39 li- I t MICROFILMED 11 - JORMP-"fNICR#L—,46- CEDAR RAPIDS •DES MOINES � •r I , / 1 i PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: FINANCE_ 1. 1 PROGRAM: POLICY & ADMINISTRATION FINANCE: ACCOUNTING & REPORTING I' DIVISION PURPOSE: ' The purpose of the Accounting and Reporting Division is accurate and comprehensive accountability and reporting of the financial activities for all City operations and divisions. i DIVISION GOAL: To process and provide comprehensive financial information to all City operations in an efficient andli' I_ effective manner. C" GENERAL DIVISION OBJECTIVES: 1:' Establish and maintain accountability for the increasing number of federal and state assisted projects,` and provide quarterly reporting of grant/project funds to appropriate de departments. P 9 P 9 9 P JP 1 2.' Reduce the number of accounts, payable, payroll and special checking account checks voided to under one , r! -percent annually. i NEW DIVISION OBJECTIVES: .� j 3. Maintain and provide fixed asset documentation and comparative information to all departments i II quarterly. 4. Provide an effective accountability of all work-related injuries including cost analysis with departmental comparison. PERFORMANCE MEASUREMENTS: <� GRANTS/PROJECTS FY79 FY8O FY81 FY82 FY83 - 1. Federal Grants 8 12 18 17 21 i State Grants 9 13 11 8 7 Other Grants/Projects 1 3 2 3 3 18 28 31 28 31 — I r ad 40 r MICROFILMED BY ` JOR M"""MIC R#LA B CEDAR RAPIDS DES MOIYES 'r q 0 fA 6i 2. Check Type Accounts Payable Payroll Housing Authority Others g k Checks Issued N Checks % of Checks FY80 FY81 FY82 FY80 Voided —FY -81 FY82 FY80 Voided — Y� 81 FY82 7,801 15,462 9,731 14,929 7,869 15,689 195 93 181 185 2.5 1.8 2.4 1,614 1,928 2,132 47 176 67 28 67 •6 1.2 •2 20 41 95 2 2 3.5 3.1 1 8 10..0 0 p 4 • .4 FY81 Year End FY82 Changes N Assets Actual Value N Assets Value 3: Fixed Assets Documentation: 1,010 $27,823,345 4. No data available at this time. DIVISION ANALYSIS: This division is already functioning at peak capacity. Our objectives are targeted toward doing what we do now more efficiently and comprehensively. 41 Its 141CROFIL14ED BY ^I JORM.--MICR#L-.AH�_ CEDAR RAPIDS • DES MOINES f a I i IJ EXYKNOITIMES: PEHuUNAI, SERVICES CUnFUU1TIE5 SERVICES AND CHARGES CAPITAI, UUTL,AV THANSFENS TOTAL RECEIPTS: f..1TY IIF II1WA CITY FYH4 UPF:HATING 6UOGET RECEIPTS ANP EXF'k.NDITIIHFIS SUF4mARY 11320 ACC0110ING 6 HFPUH'I'1N6 F'YH2 F'Y63 ---------F.YApM1NDGET --------- DEPT' ACTIIAL ESTIMATE HEi)IJEST PROPOSAI.BUDGET UDGET IS0,201 Ib? 600 - 16'/ 643 r 167,643 4,420 97 lob 7,790 53,390 7,090 62 028 X425 7,540 6Z 6 60,136 SL 3,015 47�20U II X425 -H00 0 43-600 -_362,b7U 269_055 237,906 279,249FY8��- .M ---- - -- --- -- -� FY04 - --- f ! HUDGET --.-. ACTUAL ESTIMATE pN( pOSAt. BUDGET S NOTE: SEE ADHINISTHATJ Vk: RECEIPT SUMMARY FON DETAI6ED HFCFIP'IS j a I' 43 TRANSFER T0: PO6411T'ION CONTROL OPERAT 43,600 'rOTAI, 43,600 INTRA -CITY CHARGERACKSI CJ'(Y OF' IOWA CITY VEHICLE REPLACEMENT FYH4 OPERATING HUOGET AUMJNISTRATIVE OVERHEAD U F:XPERVITUNE:S - ''0' TOTAL 11.320 ACCOUNTIPG 6 REPORTING PF.RSOVAI, SERVICES: CAPITAI., OUTLAYI CLUSED BUOKCASF 250 PE1S1'I)(1NS HUUGP.T• FYR3 F'Y44 S UbLE.H 1.bo 1.00 28,754 F,TANT 1.OU 1.00 72,02.7 ACCO110T CLERK - PAYRO 1.00 1.00 1H,337 MAT'JUIi fiVF:C1ALIST• 1.00 1.00 19,772 1STRATIVF: ACCUUNI CLERK 1,00 1.110 18,337 CCOUNT CLFl?K - ACCUUNTI 1.00 1.00 17,807 IIT CLERK -.,ACCOUNTING. 1.00 1,00 16,497 V1TY PAY 1,525 9.416 ;7,461 H - 8,3b4 ,11+511HANCF. INSURANCE:.. - - 346 T'UTA1, 7.00 7.00 167,643 43 TRANSFER T0: PO6411T'ION CONTROL OPERAT 43,600 'rOTAI, 43,600 INTRA -CITY CHARGERACKSI VEHICLE OPERATIUN3 0 VEHICLE REPLACEMENT U WORD PROCESSING 0 AUMJNISTRATIVE OVERHEAD U COD MAINTENANCE. - ''0' TOTAL 0 CAPITAI., OUTLAYI CLUSED BUOKCASF 250 CALCULATOR 175 TOTAL o C i jfI � i MICROFILMED BY ` JORM-MICR6LAB�� � CEDAR RAPIDS • DES 1401 NES 1 j -- a -� CITY OF IOWA CITY FY84 OPERATING BUDGET EXPANDED SERVICE LEVEL REQUEST _ 1132.0 ACCOUNTING & REPORTING COST: $18,308 APPROVED FOR FUNDING: No DESCRIPTION: — Add an Accountant position to assist in reporting requirements of the division. WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED: l I The workload of the Accounting Division has increased substantially. For instance, five years ago 33 Accounting was maintaining records for 10 federal and state grants as opposed to 24 now; or, 41special j I checkbooks compared to 11 currently, and 4 revolving accounts compared to the present 13. Although relevant, these items .are not representative of the volume of paperwork being processed by this division. ' Proportionately,comparing increased expenditure levels will not necessarily result in more accounts payable r•+ < checks issued, but instead, increases the volume of supporting documents to each check. Similarly, one benefit change or federal regulatory change can easily result in an additional 500 documents being processed through the payroll function. F.I i Specifically, the fixed asset documentation though compiled, still has not seen involvement from the other departments. Collection agency work has not yet begun in the Accounting Division. The implementation of the A-102 Attachment P audit concept is going to require considerable time and effort coordinating the - various agencies with the cognizant agency. We need to develop a more concise method of keeping the various divisions informed of their grant status as well as centralizing the financial management of all the grants. The public housing project has snowballed into a four -ledger system in the operational stages; continuing to grow and require an incredible amount of staff time. Finally, our current method of system documentation ! for the in-house computer applications is barely better than none. This task is a major project which must not be delayed. More important is the continued maintenance of such documentation and the staff time it I{ would require. CITY MANAGER'S COMMENT: -- While this proposal may be desirable, it does not appear to be a necessity, at least this year. 44 141CROFILMED BY —B ORM- WICR�ILAB D - j CEDAR RAPIDS DES MOINESdd1ftL -lid �— — — -- I 0 i PROGRAM DIVISION STATEMENT ` I FUND: GENERAL DEPARTMENT: FINANCE PROGRAM: POLICY & ADMINISTRATION DIVISION- CENTRAL PROCUREMENT & SERVICES DIVISION PURPOSE: The function of the Central Procurement and Services Division is to provide all departments of the City with centralized support services including purchasing, central supply, telephone, printing, mail, and photo ID cards. i DIVISION GOAL: To provide its varied support services in such a manner that the operating efficiencies of the City as a whole and each division as a unit are enhanced. GENERAL DIVISION OBJECTIVES: 1. Evaluate the benefits to the City of establishing a cooperative Purchasing Program by contacting purchasing offices of the school district, Johnson County, University of Iowa and the City of Coralville to evaluate the cost benefit of jointly bidding common items by June 1984. 2. Obtain Certified Public Purchasing Officer (CPPD) status for Purchasing Agent by June 1984. 3. Respond to all inquiries and/or,requests for assistance on a timely basis. PERFORMANCE MEASUREMENTS: Central Procurement & Central. Services FY80 FY81 FY82 FY83 FY84 Orders processed ---- 505 603 Funds committed ---- 2,338,906 971,840 Print Shop (Impressions) 1,361,274 1,466,938 1,608,777 Copier (Impressions) 464,221 434,058 428,188 Mail (Pieces) ---- ---- 127,649 *Transit Equipment ($1,164,500) and City Computer Acquisition (;217,600). DIVISION ANALYSIS: Staff time will be spent on continuing to be more available to departments for assistance and establishing increased City wide usage contracts. 45 ` 141CROFILMED BY 1-JORM-MICR���C'A B' CEDAR RAPIDS • DES MOINES J y � CI'T'Y OF IOWA CITY F'Y84 uPF:RA'T'ING BUDGET kECEIPTS ANI) F:XI'E'NU1T11WES SUh�.AkY 11330 CENTRAL I'N(ICURE:MEhl' 6 SERVICES EXPENI)I'IURES: _ - F'Y84 HUI)GET --------- F•Y82 F'Y83 UF.P'1'ADMIN FIUA6 ACTUAL ESTIMATE RFUUEST PROPOSAL HIII)GET 46 MICROFILMED BY DORM-MICR#LAB- r CEDAR RAPIDS DES MOINES I i PEkSONAL SERVICES 102,308 110,123 116,276 116,830 COMMUI)ITIES 1,269 1,325 1,425 1,425 SERVICES ANI) CHARGES 37,265 61,635 66,985 65,848 CAPI'T'AL UUTIjAY 424 135 1,255 855 j TRANSFERS 30,000 0 0 0 ...- .. TOTAI, - 171,266 �-173,218 185,941 _184,958 - =csssseao o==sss=so ==sccsssc ss=ss_sss oss _srs- RECE:IP'IS: _ . .. FY84 BUDGET ---•• FV82 FY83 ADMIN. FINAL ' ACTU A1, F.ST•IhAT'E PROPOSAL 0110GET y NOTF: SEE AUMIhISTRATLVE: RECEIPT SUMMANY FOR 0ETAI6FV RECEIPTS 46 MICROFILMED BY DORM-MICR#LAB- r CEDAR RAPIDS DES MOINES I TOTAL _== _p= CAPITAI, OUTI AY: 2 OFFICE CHAIRS 355 EXHAUST HOOD 500 TOTAL 055 47 FF 141CROFILIMED BY ' RM--MICR�L.4B--R RAPIDS • DES MOINES I C1lY OF' JOk'A CITY FVA4 OPERATING NUDGET 1.1330 EIXPFNDI'TURES CE:NIHAI. PkOCUREMENT R SFRVICE:S PFRSOPAL SERVICES: TRANSFER 1'O: pOS1T.l(3115 13II11GE7 N(INF.. U 003 FY44 $ TOTAL •U e=axxxxx_ . ' , ^ SH. CLE:kK/I'YP15T- pUNCHASIN DOPI,JCATINU kACHINE OPERATOR 1,OU 1.00 1,00 16,000 - J`J NUYEH PURCHASING AGENT 00 1. 1,00 1.00 1K,046 19,143 CLF,M9/TVPJST-Sw1T'COHUARH (PT) TF,'MPORARY 1.00 7, OU 1 ,00 2,0O 70,399 17,342 ENP1.HYE6'S UVEkTJNE 600 LONGEVITY PAY FICA 1,141 INTRA -CITY CHARGEOACKS: 1PE:kS ` 6,504 VEHICLE OPFRATIIONS ' ' 0 j 5,064 VEHICLE REPLACEMENT 0 ;I 61FE I SURANCECF. L!F'F; INSURANCE 6 223 WORD PROCESSING 0 _ - ADMINISTRATIVE OVERHEAD U TU7AL 6,UU 6.00 �"' 116,R3O ('LID MAINTENANCE. 0 TOTAL _== _p= CAPITAI, OUTI AY: 2 OFFICE CHAIRS 355 EXHAUST HOOD 500 TOTAL 055 47 FF 141CROFILIMED BY ' RM--MICR�L.4B--R RAPIDS • DES MOINES I ■ COST: $554 CITY OF IOWA CITY FY84 OPERATING BUDGET EXPANDED SERVICE LEVEL REQUEST 1133.0 PURCHASING APPROVED FOR FUNDING: Yes DESCRIPTION: Promote Information Desk Operators (Clerk -Typists) from Range 1 to Range 2 to compensate for adding duties. WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED: Information Desk Operators will give out Purchase Orders, question validity, receive requisitions, and type Purchase Orders. Then, they will match the receiving copy and route the Purchase Order to Accounting for . payment. Presently, Accounting types, sends and pays Purchase Orders. Internal control on Purchase Orders will be greatly'improved by having Purchasing handle them until payment is required. CITY MANAGER'S COMMENT: This change recognizes the actual level of responsibilities being performed by the employees. The ability to assume greater responsibilities results from the installation of new phone equipment some time ago. 48 141CROFILI4ED BY DORM..-MICR#LAB` '._...._1 .._� CEDAR RAPIDS DES MOINES r. R�I J o� PROGRAM DIVISION STATEMENT M1 FUND: GENERAL DEPARTMENT: FINANCE PROGRAM: POLICY b ADMINISTRATION DIVISION: TREASURY DIVISION PURPOSE: To provide the City with accurate and efficient banking services, investment of idle funds and billing and collection of water customer accounts and traffic violations. DIVISION GOAL: To maximize income from investments, and utility and traffic accounts with a minimum of personnel hours and cash outlay and to provide uniform and fair customer service. i GENERAL DIVISION OBJECTIVES: 1. To provide proper control of all cash receipts by recording receipts on the day received and depositing these receipts within one day. 2. To provide customer service with the purpose of accurately recording all status changes and providing detailed customer information upon request. 3. To continue to bill and follow established collection procedures on traffic fines and utilities as scheduled with the purpose of collecting 99.9% of all utilities billed and 65% of all traffic fines written. ` 4. To invest 100% of all idle funds on the general banking account to meet or exceed budgeted interest income and to provide for the proper cash flow. To invest idle funds of all other accounts in a manner that provides cash as required on these accounts. 1 ' PERFORMANCE MEASUREMENT: ' Actual Actual Proposed Proposed FY81 FY82 FY83 FY84 Cash Register Transactions 31,445 33,305 36,465 37,000 Utility Billings 77,400 76,106 78,343 79,909 Account Changes 3,123 3,809 3,900 4,199 Hearing Letters 1,300 3,500 5,400 5,000 Shutoff Notices 250 625 1,320 1,350 % Collected 99.9% 99.9% 99.9% 99.9% Traffic Fines issued 120,500 150,658 129,052 130,000 R of Tickets Paid NA 97,255 113,394 97,519 N of Billings Mailed 15,600 26,800 63,729 54,807 % Collected 64% 60.8% 77% 65% 49 �t IdI CROFILMED BY - JORM"—MICR�LAB- CEDAR RAPIDS •DES M01NE5 / Interest Income $1,418,695 $1,860,056 $1,400,000 $1,145,455 "CZ — DIVISION ANALYSIS: The traffic, utility and cash register computer programs will help us meet the goals for better performance with less personnel hours. A major factor will be time and effort saved in providing customer information on current accounts which will help meet the increased number of customer requests. EXPEND ITURE:SO CITY OF IOWA CITY FYP4 OPFRATIMG BUDGET PECEll'TS AND EXPENVITURES SUMMARY 11340 TREASURY FYH2 ACTUAL IR9,200 1.144 21,621 159 11 --212,124 FM ACTUAI, FY83 Iryry F:STIMATF. HFY1UEST '.t PERSOMAI, SERVICES 216,785 �.7 1,882 CUMM(IDITIF.S 1.795 10,525 SERVICES AND CHARGES 12,539 520 CAPJTAL UUTLAY 0 --------- 0 TR"SFEk5 211,384 --------- 231,919 -------0 --------- 247,492 TUTA 6 RECEIPTS: FY84 �. FY03 AU11IN• CITY OF IOWA CITY FYP4 OPFRATIMG BUDGET PECEll'TS AND EXPENVITURES SUMMARY 11340 TREASURY FYH2 ACTUAL IR9,200 1.144 21,621 159 11 --212,124 FM ACTUAI, FY83 -- FYR4 BUDGET - DEPT -- ADMIN FJNA1, F:STIMATF. HFY1UEST PROPOSAL BUDGET 198,457 216,785 232,538 1,882 1,745 1.795 10,525 12,719 12,539 520 670 0 --------- 0 0 6 211,384 --------- 231,919 -------0 --------- 247,492 FY84 BUDGET -- FY03 AU11IN• FINAL ESTIMATE PROPOSAL BUDGET NOTE: SF.F. ADMINJSTRATIVF. MECEIPT SUMMARY FOP DETAILED RECEIPTS Y C111'Y OF JIMA CITY EY84 OPE:RAT1K4 RIIDGET E:XF'FI,OITIIHE,S 11340 TREASURY PEHSONAI. SEHVJCES: PUSITIM45 HUDGET ...... T r TWISFF.H TO: TOTA1, INTRA -CITY CHARGFHACKSI VEHICLE UPFRAT'IONS 0 VFHIC:LF. REPI.ACENENT 0 WORD PROCESSING 0 ADMINISTRATIVE OVFHHEAV U ChD NAINTENA14CF 0 TOTAL 0 CAPITAb OUTLAY: DOUBLE PE:UESTAI, DESK 495 CALCULATOR 175 TOTAL ---•--67U F'YH3 FYb4 5 i CASIIIEN 1.00 13.584 CLERK/TYPIST - THFASURY 3,U0 3.U0 4H, 140 ACCOUNT CLERK - TREASURY 3,00 3,GO 49,863 SR. L'LE.HE/TYPIST --TREASURY 1.UU 1.00 11,049 SR. ACCT. CLERK-THE:AS UTIbri-I 1.00 1.00 17,655 17,807 SR. ACCT. CLERK -THEA: HANK1 1.U0 INO TRP.ASURF.R 1.OU 1.00 29,429 OVEFTIHF. 500 LUHGEVITY PAY 525 FICA000 12 IPF.RS 10,614 HEALTH 1,4SURANCE 11,.892 LIFE INSURANCE 460 t. _. T0T'AL 10_GG 11 _b0 _-232,538 T r TWISFF.H TO: TOTA1, INTRA -CITY CHARGFHACKSI VEHICLE UPFRAT'IONS 0 VFHIC:LF. REPI.ACENENT 0 WORD PROCESSING 0 ADMINISTRATIVE OVFHHEAV U ChD NAINTENA14CF 0 TOTAL 0 CAPITAb OUTLAY: DOUBLE PE:UESTAI, DESK 495 CALCULATOR 175 TOTAL ---•--67U U I COST: $15,753 DESCRIPTION: D CITY OF IOWA CITY FY84 OPERATING BUDGET EXPANDED SERVICE LEVEL REQUEST 1134.0 TREASURY APPROVED FOR FUNDING: Yes One additional Clerk Typist position. This individual would serve as a cashier only and would refer all requests for information to an Account Clerk. By separating the straight -forward cash transactions from the transactions that require staff assistance, it is expected that the quality and efficiency of customer service will improve in,; addition to providing for sufficient staffing of the customer service function. Since the benefit from the additional position would accrue to the water/sewer billing function, the position should be funded by an increase in the administrative chargeback to the water and sewer enterprise funds. WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED: The workload of the Treasury Division has increased substantially as shown by the statistics below. This is due primarily to the water/sewer billing function. This operation has been speeded up so that bills may be processed on a weekly basis; this has doubled the number of billing periods.' In addition, the poor economy has resulted in a substantial increase in delinquent accounts which has meant that considerably more staff time is required to deal with the overdue accounts and shut-off procedures. The change in daily activities is illustrated by the following: CITY MANAGER'S COMMENT: It is clear that the workload has increased. In addition, changes being considered in the procedures for the collection of utility bills from rental properties will require additional staff time. Only after the revised procedures are instituted can it be known whether this added position will be adequate. This position will be funded from utility revenues. 53 i MICROFILMED BY JORM'"MIC M�L"A B'" `I CEDAR RAVIDS DES MOINES ! i i ACTUAL ACTUAL PROPOSED PROPOSED FY81 FY82 FY83 FY84 Cash Register Transactions 31,445 33,305 36,465 37,000 Utility Billings 77,400 76,106 78,343 79,909 Account Changes 3,123 3,809 3,900 4,199 Hearing Letters 1,300 3,500 5,400 5,000 Shutoff Notices 250 625 1,320 1,350 CITY MANAGER'S COMMENT: It is clear that the workload has increased. In addition, changes being considered in the procedures for the collection of utility bills from rental properties will require additional staff time. Only after the revised procedures are instituted can it be known whether this added position will be adequate. This position will be funded from utility revenues. 53 i MICROFILMED BY JORM'"MIC M�L"A B'" `I CEDAR RAVIDS DES MOINES ! i i /r PROGRAM DIVISION STATEMENT i FUND: GENERAL DEPARTMENT: FINANCE PROGRAM: POLICY d ADMINISTRATION DIVISION: WORD PROCESSING DIVISION PURPOSE: The function of the Word Processing Center is to provide centralized dictation and typing services to City departments. DIVISION GOALS: To produce typewritten documents for City departments in an efficient, accurate and timely manner through ,the. combination of the efforts -of trained word processing specialists and the use of text editing typewriters and related word, processing equipment.. GENERAL DIVISION OBJECTIVES: , 1. Maintain an average monthly turnaround time for centrally dictated work of four or less hours, based on a 25% sampling. July '83 and ongoing. 2. Have no more than 3% of total production returned for correction of typographic errors only (excluding draft documents). July '83 and ongoing. 3. Maintain past production. levels or exceed them depending on workload. July '83 and ongoing. . PERFORMANCE MEASUREMENTS: Average Turnaround (Hours) % of Total Production Returned for Typo Correction Only Average Monthly Production (Pages) FY80 FY81 3.3 3.2 N/A 2.1 1193 1987 "Distorted figure as highest production month ever included in average. Average monthly production for entire year will be Tower. DIVISION ANALYSIS: Efforts this fiscal year will continue to be focused toward maintaining the level of service currently provided and gradual refinement of operating procedures to increase efficiency. 54 n ` 141CROFILMED BY 111 i 'JORM---MICR# A6` - `' CEDAR RAPIDS • DES MOINES Year -to -Date Projected FY82 FY83 FY84 3.1 3.3 3.3 2.3 2.4 2.4 2221 2745" 2400 "Distorted figure as highest production month ever included in average. Average monthly production for entire year will be Tower. DIVISION ANALYSIS: Efforts this fiscal year will continue to be focused toward maintaining the level of service currently provided and gradual refinement of operating procedures to increase efficiency. 54 n ` 141CROFILMED BY 111 i 'JORM---MICR# A6` - `' CEDAR RAPIDS • DES MOINES CITY OF IOWA CI'T'Y F'Y04 OPERATING BUDGET RECEIPTS AND EXPENDITURES SUMMARY 11360. WURU PROCESSING EXPEN1)17UItESp RECEIPTS: . FYH3 ESTIMATE 79x852 3,570 10,276 U -_1 U1,69H FYH2 FYH3 ACIUAGESTIVATE DEPT FY82 •--F.INAL ACTUAL PRItSONAL SERVICES 72,039 CUFIMUU121ES 2,959 SF:RVI.CES AND CIIARGES 16, 145 CAPITAL UUTLAY 0 TOTAL 20,972 RECEIPTS: . FYH3 ESTIMATE 79x852 3,570 10,276 U -_1 U1,69H FYH2 FYH3 ACIUAGESTIVATE DEPT FY84 ADMINBUDGET •--F.INAL REQUEST PROPOSAL BUDGET 84,734 04,734 4,045 4,045 21,209 20,972 110,060 109,751 - - PY04 BUDGET -- ADMIN FINAL PROPOSAL BUDGET NOTE: SEF. ADMINISTRATIVE, RECEIPT SUMMARY FOR DF)TAILEV RECEIPTS CITY .OF JUMA CITY FY84 OPERATING HUUGET EX PEN 01TUkES 11360 WOHO PBhCESSING PE:HSUNAL SERVICES: POSITIONS bUDGET E Y83 FY84 b j WORDPROCFSSING OPERATOR 3.00 3.00 49,125 WORD PHOCESSING SUPEHVISIIk 1.OU 1.00 23,083 ' OVERTIME:! - LONGEVITY PAY FICA IPERS - HEALTH IIISURANCE: LTF E.' INSURANCE TOTAL I I 250 600 4855 3:969 2.652 180 9.Ou h.o0 � 84,734 56 MICROFIL14ED BY t L ., - DORM - MICR LAB CEDAR RAPIDS •DES MOINES L-.. u J I i I I I I T'HANOICR TO: NONE 0 TOTAL " 1NTHA-CITY CHAHGEHACKS: VEHICLE: OPERATIONS 0 . •VEHICLE RF'PLACERENT 0 ra WORD PROCESSING U d ADMINISTRATIVE: OVERHEAD 0 a CHO MAINTENANCE 0 ---------- wI TUT'AL cceo�aeoec •� f + CAPITAL OUTLAY: ` I NONE 0 ;. . TDT'AL a.00.... b i I � � I F:XPF NNITURES; PERSUNAI, SERVICES COMMODITIES SERVICES ANTI CIIARGES CAPITAL OUTLAY I'll AI+SF'ERS TUTAL R F.CF 111 TSC TOPF'RATOF JN(A, f ITY FYR4UUGF.T RECEIPTS AND FXPF."ITUNFS SUMMAkY 11400 RISE MANAGEMENT F'Y82 --------- FY84 DIIDGFT -- ----- ACTItAI,, FSTJ PATE RF.OIEST PRUPUSAL BUDGET U U I 171,6700 24!•409 194�6R6 0 194,606 - U u 0 0 0 _ ==111,67q243_409 --194,686 0 194�6R6 ---- FY02 F'YR1 ---- FY84 ADMIN. BUDGET -- --- . AC1'1JAL ESTIMATE PROPUSAI, FINAL BIINGET IJU'I'EI SEF, ADMINISTRATIVE RE:CE:IPT SUMMARY FUR OF:TAILF.O RECEIPTS. 57 MICROFILMED BY r I` JORNI-'"MICR#C/CB-` 11 CEDAR RAPIDS DES MOINES 1< FUND: GENERAL PROGRAM: POLICY AND ADMINISTRATION DIVISION PURPOSE: PROGRAM DIVISION STATEMENT DEPARTMENT: PARKS & RECREATION DIVISION: GOVERNMENT BUILDINGS The function of the Government Buildings Division is to provide cleaning, general maintenance, and light repair services for the Civic Center (with the exception of the Fire Department, which does some of these services in their part of the building), and other assigned downtown buildings. DIVISION GOAL: To.provide a satisfactory and economical level of maintenance for assigned buildings. GENERAL DIVISION OBJECTIVES: 1. Continue use of a building cleaning survey to be completed monthly. Areas will be graded Poor, Fair, Good, or Excellent. Specific jobs measured will include floor maintenance, room cleaning, toilet care, wastebasket emptying, glass cleaning, and outside litter. 2. Continue recording legitimate complaints as basis for future comparison. PERFORMANCE MEASUREMENTS: 1. Building Survey. The overall objective for the year is to have all areas rated Good or Excellent 90 percent of the time. Any time any area is rated Poor or Fair, it must improve to Good or Excellent the next month. FY82 surveys show excellent 33.62%, good 60.3% and fair 6.08%. 2. Complaints. The number of legitimate complaints will be recorded each quarter. We will attempt to reduce legitimate complaints five percent per quarter for FY84 or 20 percent for complete year. Complaints are now averaging five per month. DIVISION ANALYSIS: Damage to lower floor from summer '82 floods was minimal. A new water "alert" has been installed for early warning for the future. The new roof is good; no leaks. The new HVAC systems are much better; we are still working out a few "bugs." 1 I 14ICRDF111ED DY -JORM -MICR#CAB- f CEDAR RAPIDS DES MOINES I II ..t a • .i V r 1f IY� ...I EkPF.NUI'1'lIHES: PERSONAL SERVICES -`COMMOOITJES SERVICES AMU CHARGES CAPITAI- UUTI,AY �,-� 71tANSF'FIt5 TOTAL PECVIPTS: i T i CITY OF IOWA CITY F•Y84 OPERATING BUOrET RECEIPT'S ANO E.kPF.NOITURES SUMMARY 11500 GUVF.RNRENT HUILIIINGS FYH2 FY83 DEPT FYAI)MINOGET---FJNAL ACTUAL ESTIMATE REOUEST PROPUSAL HUUGET 27,327 33,519 35,59'2 35,592 H,256 7,4'25 7:775 7:62.5 66 401 99,158 -98,397 98,515 111,222 3,414 2,000 9N:343 126 0 U ......... 211,453 . ... 150.,..924.. ........ 145,158 -..-....- .. .. 143,732 ��-:_.. ==-=eeees eseesssee eseessoes geese=�=_ ee _sse - FY84 BUDGET ----- NAb ACTOAL ESTIMATE PR01US111, BUDGEET NOTE: SEF. AOMINISTRAT'IVF RF'CF'IPT SUMMARY FOR UETAILEU RECEIPTS 59 111CRDFILtdED BY _ — —J — JORM�MICRf�t AB 111 CEDAR RAPIDS DES M014ES CITY UP' )(1WA CITY tYR4 UPFkA'i'iWG IIIIUGt:T � EXPF'kUITIIRt:S 115U0 GOVFkNI'F.NT IM10INC8 PEHSONAG SE'NVICES: POSITIONS bliv$GET -f ......... ----.- t'Y83 PY84 S M.W.I-HECREATION & GV97' HLNG 2.00 2.00 20 222 TENPUIIAHY F:MPI,OYF:f:S 1,474 OVF'HT1ht: FICA IPF:RS HEALTH INSURANCE- LIFF. INSURANCE TOTAL 400 L,O16 1,446 1,770 2,OU 2,0(1 ---35,592 60 THANSF'ER TO: WINK (I INTRA -CI'T'Y CHARGF.MACNS: VKHICL¢ OPERATIONS 4 VEHICLE REPLACKMENT 0 WOku PH(ICESSING 0 AOMINISTNATIVF: OVENHEAU v CRU NAIKTE14ANCE 0 TOTAL 4 CAPITAI, OIITI.AY. CARPEIING TOTAL -2,000 ` (�ICAGFILMED BY---� CEDAR RAPIDS • DES M014ES l // 1-1 U 61 MICROFILMED BY -JORM --M1CR61:Aff- CEDAR RAPIDS DES MOINES PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: CITY MANAGER PROGRAM: POLICY & ADMINISTRATION DIVISION: CIVIL RIGHTS DIVISION PURPOSE: To process and investigate complaints of discrimination; to provide staff support for the Iowa City Human Rights Commission; to monitor the City's Contract Compliance Program and Women and Minority Business Enterprise Program. DIVISION GOAL: To investigate complaints of discrimination thoroughly, objectively and in a timely manner. To train Commissioners, keep them informed on civil rights issues and to provide staff support for their various community out reach and education projects. GENERAL DIVISION OBJECTIVES: 1. , Investigate all formal complaints and submit case summaries to the Legal Department within 126 days. 2. Resolve informal complaints independently or in conjunction with the Commissioners within 30 days. 3. Attend all Commission meetings and provide Staff Support for the Commission. 4. Monitor the City's contract compliance program. 5. Network and communicate with other local Commissions as well as the State Commission in an effort to increase the effectiveness of the local Commission. 6. Write and distribute four newsletters - preferably one per quarter. 7. Monitor the City's Women and Minority Business Enterprise Program. 8. Coordinate at least one Commissioners' training session. NEW DIVISION OBJECTIVES: 1. Develop a pool of "testers." These would,be individuals committed to the objectives of the local Commission who on occasion would "test" certain discrimination complaints. 2. Actively participate within the Association of Iowa Human Rights Agencies, Inc. 1-1 U 61 MICROFILMED BY -JORM --M1CR61:Aff- CEDAR RAPIDS DES MOINES PERFORMANCE MEASUREMENTS: I. Routine responses to citizen inquiries per month 2. Formal complaints cases opened cases closed average time to closure (months) 3. Mn ormal complaints received resolved average time to resolution 4. Percent of I total City. Purchasing from MBE's 5. Contract Compliance - Affirmative Action Programs Reviewed **Data not available FY79 18 12 7.4 62 mcRorILMED BY —J0V4M--M1CR#CAE1'— CEDAR RAPIDS DES MOINES YTD Projected FY80 FY81 FY82 FY83 FY84 TOM 13—.41 13—.40 14.0 19 19 14 5 15 11 15 17 6 17 6.5 9 10.88 9.0 6. 18 12 20 18 12 20 3 working I day 3 working days days 3% N/A 1 7 mcRorILMED BY —J0V4M--M1CR#CAE1'— CEDAR RAPIDS DES MOINES E:XPEH1,l'l'IIkE;S: PEkS11101, SE,kVICF:S CDMFi0U1'I'IES SERVICES AND CHARGES CAPI'T'AL, IJUTI,AY TI1'1'A I, kF:CEJ.F"fSt. . CITY 01, JOWA CITY 7SNADPRSFkECEIP'NEI'ENDITUNESUMMAR Y 11600 CMI, BIGHTS FV 112 F'Yb3 ACT'l1AI. F'S1'1MATE: 20,206 22,686 4'21 1,035 2,173 3,194 --75 22, HOU ......... 26,990 1,182 FYb3 ACTHAL FST'IMATE: T,. --1---- UEPT FYADMIUDGET --------- REUIJEST 11 PROPOSAL BUDGET DGET 24,526 24,522z6 U 3,0 2,633 0 0 20,249 27,882 FV94 BUDGET ----- ADMIN FINAL PROPUSAI. BUDGET NU'1'ES SEF. AUMINISTRA'TIVE RECEIPT SUMMARY F'Uk DETAILED RECEIPT'S 63 141CROFILIMED OY--_ JORIVI"-MICR#LA9 CEDAR RAPIDS • DES MOINES t - CITY (IF "I'll (:ITY F'YH4 UPEHATING 141r)4:11 E%PEF F)ITURES TRANSFER TO; 1t6N0 Civil, k1GHI'S PF.RSOffAL I SERVICES: 0 POStTJ0N5 RIIDGE:T TOTAL 0 i F'Y83 FYH4 g CIVIL HIGfITS SPECIALIST FICA 1,0U 1,0() 20,624 1PF,PS.._ . _._, .. 1,302 HEALTH INSUItANCF: 11150 UF'F 'INSIIRAHCF.1,J2U VEHICLE OPERATIONS SU I TUTAIi VEHICLE REPLACEMENT t - TRANSFER TO; NONE 0 I. - TOTAL 0 w ("AJ INTRA -CITY CHARGF.HACKSt VEHICLE OPERATIONS 63 VEHICLE REPLACEMENT WORD PROCESSING ADMINISTRATIVE 0 �'t1 OVERHEAD CHD MAINTENANCE j, TOTAL -------63- f.' i CAPITAI. OUTLAYS MUNE: O 1(.ITAL FUND: INTERGOVERNMENTAL J I I I I— PROGRAM: NOME & COMMUNITY ENVIRONMENT PROGRAM DIVISION STATEMENT DEPARTMENT: PLANNING & PROGRAM DEVELOPMENT DIVISION: ADMINISTRATION DIVISION PURPOSE: To provide administrative direction and support to the various divisions of this department and to coordinate the efforts of this department- in providing staff support to other departments and agencies responsible for direct public services. DIVISION GOAL: To provide an effective and efficient level of management in the support and completion of the departmental divisions' objectives and to ensure a high level of staff support to other departments and agencies in the provision of public services. GENERAL DIVISION OBJECTIVES: 1. To provide an appropriate allocation of staff resources within each division to meet their divisional objectives. 2. To ensure the timely completion of the divisions' objectives and individuals' work assignments. PERFORMANCE MEASUREMENTS: The staffing 1. Weekly meeti coordinationnof staff activities will bewith division heads lmade nl be ea weekly basis ld to yas problems are identified. ssignment or 2. Long-term projects will be monitored quarterly and short-term projects will be monitored as frequently as is ncessary to ensure that nare 3. Overalleperform performance shall be measured ed by he performanects and work ce of individualschedule. l divisions. DIVISION ANALYSIS: None. 65 IIICROF ILIdED BY^ �.�.. JORM__MICR46CA:B._ CEDAR RAPIDS • DES MOINES ('1TY 1W IOHA CITY DUVrT HE:CF,1 PTSbAN01,E:XPE:NDITURF:SE•SUMMAHY 12110 P.P,U, AUMINISTRATIUN E:XPENVITUHE:S. F'Y82 E'Ytl3. DEPT_--- FY84 BUDGET ........ ACTUAL E:STIMA'1'E REOIIEST PROPOSAL bUDGE PEHSONAb SERVICES CONMUUITIES 51,411 ,407 61,434 69,930 - 69,930 SEtRV'ICES AND CHARGES 4,(189 4,334 1 2200 1'f1TAL .... 56 30 7 ......... 7�UOj ......... 78,463 ---- --- •-------- -__70251 77,010 '' REcelPrss FY82..... ACTuAI, FY04 ADMIN. BUDGET ..... FINAL ESTIMATE PHOPOSAL BUDGET PROPERTY TAX MISCE MISCELLANEOUS 55,702 7U, 1510 76,964 b05 ... 50 56 307•�••••••�• ----_-�--- ----10,251 77 (11R 1 o ('1'I'Y UF' IOWA CITY � ' FY114 OPE:RATIMG BUDGET F:XPF.F'DITURE5 12110 P.P.D. ADMINISTRATION PERSONAL SERVICES: TRANSFER TO: PUS)TItINS HUDUT UONE 0 - - TOTAL -0 ' F'YR3 FYR4 6 ADMIN. SEC. - PPD.55 .55 10.065 P.P.D. DIRE•CTUR .60 .60 22.303 GRAPHICS TECHNICIAN i.nu 1.00 19.593 J SR. CLF.PK/TYPIST PPD (PT) .P5 .95 6,236 c / TEMPURARY`FMPL(IYEES 600 OVERTIME t0U LUNGEVJTY PAY 365 INTRA -CITY CHARGE:HACKSI' i� F'ICA3.96 , . IPFPS 3.'220 VEHICLE. OPERATIONS 233 .. HEALTH INSURANCE: 3,399 VEHICLE RF.PLACF.MF.NT 0 LIFE. 11+SIMANCE: _ 103 WORD PROCESSING U ----- ---- ---- ADMINISTRATIVE (OVERHEAD U TUTAI, 3.00 3.00 69,930 CRU MAINTENANCE: _ ` 0' ---------- TOTAL - -- - TOTAL 233 I CAPITAL OUTLAY: NONE - 0 i TOTAL 0 i ,r 61 i J J 141CROIIIMII RY � DORM--MICR#L"-A H- CEDAR RAPIDS - DES MO(YES / i �r I PROGRA14 DIVISION STATEMENT ZZ: FUND: GENERAL DEPARTMENT: PLANNING & PROGRAM DEVELOPMENT PROGRAM: HOME & COMMUNITY ENVIRONMENT DIVISION: URBAN PLANNING DIVISION PURPOSE: The purpose of the Urban Planning Division is to interpret, apply and amend the Comprehensive Plan and other -analysis related plans, policies, and ordinances; to continue the comprehensive planning process and micro to the City Council, City Manager, boards and of specific areas; to provide technical assistance commissions, and other departments; to respond to public inquiries regarding various government programs, and zoning ordinance and subdivision development; to plan and administer the downtown development revital-, to design and implement economic develop- ization program, including completion of urban renewal projects; to in land acquisition and disposition activities. ment programs; and assist DIVISION GOAL: II Administer and implement the Comprehensive Plan and related plans and policies, facilitate downtown the city's tax and ri redevelopment, achieve the timely completion of urban renewal projects, and increase employment base through community economic development. GENERAL DIVISION OBJECTIVES: 1. Review, analyze and prepare recommendations on all applications submitted making a determination and whether development proposals compliment or conflict with the Comprehensive Plan and other plans policies. 2. Prepare appropriate amendments to the Comprehensive Plan and implementation of ordinances to reflect any changes in the City Council's development policies. 3. Develop plans and policies at a micro level. 4. Respond to citizen questions concerning Zoning Ordinance and subdivision development, downtown revitalization, Riverfront activities and other City programs. 5. Complete disposition of urban renewal parcels 64-1a and 64-1b and assistance in program closeout. 6. Assist in land acquisition/disposition activities. 7. Planning and administration of downtown development revitalization program. including: (a) advise developers of the impact development may have 8. Monitor development activities upon the Comprehensive Plan, and (b) maintaining a current data base with which to amend the Comprehensive Plan to reflect change in trends and conditions. NEW DIVISION OBJECTIVES: 1. Design and implement an economic development program and assist groups which seek to encourage the economic development of Iowa City. vision of the Large Scale Residential Development and 2. Development of new subdivision regulations and re Large Scale Non -Residential Development regulations. 68 MICROFIL14ED By -JC)FVM -M1CR6L_A13'_ CEDAR RAPIDS DES'1401NES I !_ i J k it I J DIVISION ANALYSIS: The Urban Planning Division has been organized to include the functions of both the Plan Administration and Development Program Divisions. Effort this fiscal year will be to maintain the level of service currently provided. Immediate planning activities such as applications processed for the Planning and Zoning Commission and the Board of Adjustment, priority referrals from the Council and Administration, and response to public inquiries must necessarily be given priority. Future planning projects will be continued as part of the regular work load. 69 ` �-----MICAOFILIdEO BY l JC)RPVI-�- CEDAR RAPIDS DES MOINES % a 3. Preparation of informational brochures to assist in expediting the application review process. PERFORMANCE MEASUREMENTS: 1st Half Proj. FY79 FY80 FY81 FY82 FY83 FY84 A. Subdivisions: (1) Preliminary plats 11 11 10 12 (2) Final plats 13 10 8 14 B. Large Scale Residential Developments: (1) Preliminary plans 3 3 4 4 (2) Final plans 3 6 4 5 C. Large Scale Non -Residential Developments: ' (1) Preliminary plans 9 1 2 5 (2) Final plans . 9 2 2 6 D. Planned Area Developments: (1) Preliminary plans 5 -- 3 3 (2) Final plans -- 3 1 4 E. Street Vacations -- 8 1 3 F. Annexation 1 -- 1 2 G. Amendments to Code: (1) Zoning 2 9 9 4 (2) Subdivision -- 1 -- -- (3) Comprehensive Plan -- -- H. Rezonings 6 1 5 9 I. Special Reports 2 2 2 10 J. Variances 4 5 11 29 K. Special use permit 1 2 -- -- L. Special exceptions -- 1 -- 2 M. Interpretations 1 2 2 1 N. Land Acquisition & Disposition: (1) Downtown revitali- -- -- -- 5 zation parcels (2) Other parcels - -- -- 5 *The level of activity for the present and future fiscal years cannot be projected; however, it is assumed to continue near the FY82 and FY83 levels for FY84. DIVISION ANALYSIS: The Urban Planning Division has been organized to include the functions of both the Plan Administration and Development Program Divisions. Effort this fiscal year will be to maintain the level of service currently provided. Immediate planning activities such as applications processed for the Planning and Zoning Commission and the Board of Adjustment, priority referrals from the Council and Administration, and response to public inquiries must necessarily be given priority. Future planning projects will be continued as part of the regular work load. 69 ` �-----MICAOFILIdEO BY l JC)RPVI-�- CEDAR RAPIDS DES MOINES % PERSONAL SERVICES COVMUDITIES SERVICES AND CHARGES CAPITAL, OUTLAY TOTAL kECE:IF"1'S: CITY OF 10WA CITY YYb4 OPEkAlING bODGKT RECEIPTS AND kXPENl111'fIHF:S SUMF'-ARY 1212U UkHAN PIIANFIING 6 DEVELOPRENT PkDPEkTY TAX HUILDIPIG 6 DEVE6UPMEMT F NISCF.LI,ANE0US FYb4 BUDGET YY82 FY83 pF:P'f -- ADMIN F114AL ACTUAL ESTIMATE REOUEST PkOPUSAI, bUDGt.T 112,175 123,552 '131,966 131,968 1,678 1,595 1,855 1,755 26,875 138,660 18,968 14,953 U G U U 140,728 263,807 152,791 148,676 FY84 MIDGET -- FY82 FY83 UTIFI, FINAL AC'TDAII ESTIMATE PROPOSAL WIDGET , 1311,736 255,482 138,665 9,566 8,275 9,566 -426--_--�_�50 --445 - -140,72H 263x811'! ___146.676 ---------- ec=ca_e=x c=ecoea=_c _=eoczo=ez c===oazza= 70 4 141CROFILMED BY I DORM --MIC R+L14B- j CEDAR RAPIDS DES MOINES 71 MICROFILMED BY JL-A- -JORM---MICR# 8, - CEDAR RAPIDS DES M01NES E S�. 0 ---------- TOTAL, CAPITAL OUTLAY: NONE 0 TOTAL CITY OF IOWA CITY FY84 UPKPATING SlIKET EXpp.:rDITUpE.'s 1212.0 IIPAAN PFAIJNIIO(; A, DEVE1,I)IRMENT PEPSIINAh, SFRVIChS.* TRANSFER TO: POSITIONS H U b GET NONE 0 - --8--- -------- FY FI 3 FY 8 4 TOTAI, 7- 0 TF.CIIf4lCA1, ASSISTANT PPD ASSOCJATF. PLANNER .511 50 4 904 ICSF-1410P PlIANNEk 3.00 1.00 3:00 68:452 1.00 29 430 ✓ ASSf.ICJATP. F'IAI)NFI? TUAPOIRAPY F,I4Pl,I)YQ5 (PT) 1.00 1.(111 :146 (if) 5,2oo LONGEVITY PAY 1 200 FICA 7,580 INTRA -CITY CHARGEHACKS1 HF:AbTIl INSUPANCE UFF INSUPANCE 5404 : 5,394 VEHICLE OPERATIONS 1,325 254 VEHICLE REPLACEMENT 0 TOTAL - I) ----- ------ 5.5o 131,960 WORD PROCESSING ADMINISTRATIVE OVERHEAD 0 0 CSO MAINTENANCE 71 MICROFILMED BY JL-A- -JORM---MICR# 8, - CEDAR RAPIDS DES M01NES E S�. 0 ---------- TOTAL, CAPITAL OUTLAY: NONE 0 TOTAL FUND: GENERAL PROGRAM: HOME & COMMUNITY ENVIRONMENT DIVISION PURPOSE: PROGRAM DIVISION STATEMENT DEPARTMENT: PUBLIC WORKS DIVISION: ENGINEERING The Engineering Division directs and performs engineering work in connection with the planning, design, construction and inspection of all municipal public works improvements; reviews plans submitted by subdividers and contractors; provides assistance to other City departments on engineering related matters; makes 'technical recommendations to other divisions within the Public Works Department; maintains Public Works construction records; and performs contract administration for various consultant services. DIVISION GOALS: To providetechnical assistance, design capability, inspection services, and maintain accurate records of Public Works construction, and to provide Engineering consultation to the City Administration. GENERAL DIVISION OBJECTIVES: 1. Review of Preliminary and Final plats and Construction Plans for subdivisions in a timely manner. 2. Inspection of public improvements, sanitary sewer and storm sewer and paving for subdivisions. 3. Support other Divisions and Departments on Engineering related matters. 4. Field sidewalk complaints and follow-up to ensure repairs are made or new sidewalks are installed where required. NEW DIVISION OBJECTIVES: The New Division Objectives will be based on decisions by City Council regarding the Capital Improvement Programa PERFORMANCE MEASUREMENT: 1. Completion of Capital Improvement Projects listed in Division Objectives. 2.* Review of an estimated fifteen (15) subdivision submittals. 3.** Approximately 2000 hours per year are spent providing engineering consultation to other divisions and departments. DIVISION ANALYSIS: Design and construction will be executed in such a manner that costs will be minimized while maintaining high quality. While cost is always an important criterion to consider during design, it is especially important when the interest rate on borrowed money is high and Federal funds are on the decrease. *The average amount of time required to review each subdivision plat and construction plan and inspect the construction improvements is 90 hours. 72 141CROFILMED BY I JOR M"MICRbLG. B CEDAR RAPIDS DES MOINES EXPEMUI'1'Uki:S) C1'lY OF TUNA CITY FY84 OPEHATING HUDGET RECEIPTS Afa., EXPEi401TUPES SUMMARY 12200 ENGINEEMING FY84 BUDGET -------- ; i.. ACTUAL ESTIMATE REOBF:ST PROPOSA6 HUDGEI HOISURAL SERVICES 209,746 289,405 308,193 3110,193 j! CUI•IMI)DI1'IF:S 3,66H 6,300 ti, 300 5,7 0 SFkV10ES ANO CHARGES 18,794 211,234 23,458 21,023 CAPITAL OUTUAY 1,473 5,500 2,000 2,000 W - 'TRANSFERS 11 0 _ 0 U 't I '1'QTAL 233,68j 321,519 139,9511 336,966 f, NF'CEIP1 S7 _ FY84 BUDGET ----- FY82 FY83 AUhIN, FINAL i ACTUAL ESTIMATE PROPUSAI) BUDGET PRUPEkTV TAX 233,416 320,644 336,066 1.1('EOSES 6 PERMITS U 700 700 MI9CELLANEOUS-5.11- 165' 175 200 .......... .......... .......... j 2331681 321,519 336,966 M 74 � • I r i MICROFILMED BY -JORIW-'MIC RfbCAB� -� CEDAR RAPIDS DES MOINES b PIIHARY F.MPI,(1YEF.S V F.RTJ ME UNGEVITY PAY ICA PF'RS EAI,TH INSURANCE: IFF JNSURAMCF. TOTAL 5,000 4,500 1,925 17,656 12,560 11,092 626 11_1)0 11_00 300_193 TRANSFER TOi NONE 0 TOTA 1, INTRA -CITY CHARGF.HACKS7` VEHICLE REPLACEMENT 1:325 WUPD PROCESSING ADMINJSTRATIVE OVERREAD 0 CPD MAINTENANCE 0 TOTAL 10,633 i CAPITAL OUTLAY! F lIX CABINETS Roo SIUFWALK REPAIR 1,200 TOTAL 2,000 S 75 MICROFILMED BY JJJ '--""DORM--MIC RI�LA6- CEDAR RAPIDS DES MOINES C11 Y OF 1I,NA CITY FY04 UPFRATING U(IU6ET F,XPFOUITUPES 12200 E:MGINEFRING PERSONAL SERVICES: P115.I1'IEINS 141111GE1 FY03 FYR4 6 'NGINFER1NG 'IECH. 2.00 2.00 34,474 'ITY ENGINEER SST CITY ENG1NEEN 1.00 1.00 1.00 1.00 34,912 29,429 IV16 ENGINERN R.-CONSTR CTI 2.00 2.00 46,457 NTINSPECTORHV INf 1.00 23;023 I1NS7RUCIION;INSPECTOR 1.00 1,00 19 593 N:F.NGINEIF.R:TF:CH.-EIIGINEF.RIN INO 1.00 20;810 I1. ENGINEERING 'TECH. - UFFI 'M 1.00 1.00 22,302 b PIIHARY F.MPI,(1YEF.S V F.RTJ ME UNGEVITY PAY ICA PF'RS EAI,TH INSURANCE: IFF JNSURAMCF. TOTAL 5,000 4,500 1,925 17,656 12,560 11,092 626 11_1)0 11_00 300_193 TRANSFER TOi NONE 0 TOTA 1, INTRA -CITY CHARGF.HACKS7` VEHICLE REPLACEMENT 1:325 WUPD PROCESSING ADMINJSTRATIVE OVERREAD 0 CPD MAINTENANCE 0 TOTAL 10,633 i CAPITAL OUTLAY! F lIX CABINETS Roo SIUFWALK REPAIR 1,200 TOTAL 2,000 S 75 MICROFILMED BY JJJ '--""DORM--MIC RI�LA6- CEDAR RAPIDS DES MOINES o PROGRAM DIVISION STATEMENT �. I FUND: GENERAL DEPARTMENT: PUBLIC WORKS — PROGRAM: HOME & COMMUNITY ENVIRONMENT DIVISION: ADMINISTRATION I � DIVISION PURPOSE: The function of the Public Works Administration Division is to provide basic administrative direction and leadership to the department, and to coordinate the various programs and activities of the department with one another and with other City - and other governmental entities. departments, as well as providing technical assistance to the City Council, City Manager DIVISION GOAL: To provide an effective level of administration of all departmental programs and activities so as to improve the quality of i life in Iowa City by maximizing departmental accomplishments and impact upon the physical, economic and social development iJ of the community. GENERAL DIVISION OBJECTIVES: c r� 1 1. To promote a higher level of supervisory and administrative performance by all division heads. 2. To complete approved projects in a timely manner. 3. To respond to new program requests, assignments, and requests for information in a timely, professional manner. NEW DIVISION OBJECTIVES: I 1. To develop viable and cost effective alternatives to the waste water facility plan. 2. To complete the designs of the renovation of the bridges spanning the Iowa River. PERFORMANCE MEASUREMENTS: - istrative function is measured to a significant degree in the performance of the divisions within 1. Performance E admin the department. 2. Adoption of policies and programs consistent with the recommendations of the Comprehensive Plan, and the City Council's Goals and Objectives. 3. Completion of all assigned projects and schedules prescribed by the City Manager. DIVISION ANALYSIS: None. , I I 76 ` I I it I i MICROFILMED BY �,-- JORM- RdLAB'- CEDAR RAPIDS DES1MOY i ! r • O C171 (IF IOWA CITY FY84 0PERAT3NG BUDGET RECEIPTS ADD EXPENDITURES SUMMARY J230U PIIHLI(: WORKS ADMINISTRATION EXPF.NMITIIRE'SI - - FY04 BUDGET - FYP2 FY63 1)EP'i' ADMIN FINAL - ACTUAI, ESTIMATE REOUF•ST PROPOSAL BUDGET r: - PEHSUNAL SERVICES 42.180 52,321 56,732 56,732 �:• CDMHUUI7'IE.S 72 490 510 335 SERVICES AND CHARGES. 1.938 3,000 3,9313 2,9118 CAPITAL UUTLAY 0 U U 0 TRAN'SF'ERS 1�33H ---45,52R 0 ---55rN11 U U TOTAL -- b1,1R0 -68,055 •--- •••- F.RCEIP'fSt .. . -ADMIN. FINAL ACTUAL E'ST'IMATE PROPUSAL BUDGET PROPERTY TAX 2..6,13611 22,987 23,911 AUsUU EXPENSE CHARGFMACK 10,1;39 32,774 36,094 MISCELLANEOUS 21 50 5U--------. -�-_ - _ _ _ _45,_52H .---------- _55,H11 --------- _ _6_0,055 ---------- _ _---_---l= E 'r 78 NONE TkANSF'ER TO: TOTAI, 0 .eaeo==0 INTRA -CITY CHARGEHACKS: �r.;�'' pi" k VFHICLE OPERATIIINS' VEHICLE REPI,ACEMENT ?lp WORD PROCESSING, O ADMINISTRATIVE OVERHEAD 0 CI CHD MAINTENANCE 0 a TOTAL c=====114— hONE CAPITAL OUTLAY: TOTAI, MICROFILMED BY �- -� •` �—JORM��MIC RE�CA B" L (� CEDAR RAPIDS • DES MOINES , CI'T'Y 0EIOWA CITY NY04 OPERA'T'ING HUDGET F:kPE:NI,7'1'URF.S 11300 PIIIILIC 0f1k6S ADAIIIISTPA'f11R PE:RSONA1, SERVICES: 1,0811,10liS BUDGET F•Y83 F YH4 S i ADMIN. SEC. - MIS/PW ,50 ,SO 9 497 PIIRLIC V()kNS DIRECTOR I.UO . 1:00 39:188' OVERTIME - 606 LONGEVITY• .PAY . : 475 FICA 3 153 IPE;RS 1, 731 HFAI,TII JHSIINANCE 1,980 LIFE. INSOPAIICE 108 TOTAL 78 NONE TkANSF'ER TO: TOTAI, 0 .eaeo==0 INTRA -CITY CHARGEHACKS: �r.;�'' pi" k VFHICLE OPERATIIINS' VEHICLE REPI,ACEMENT ?lp WORD PROCESSING, O ADMINISTRATIVE OVERHEAD 0 CI CHD MAINTENANCE 0 a TOTAL c=====114— hONE CAPITAL OUTLAY: TOTAI, MICROFILMED BY �- -� •` �—JORM��MIC RE�CA B" L (� CEDAR RAPIDS • DES MOINES , CITY OF IOWA CITY FY84 OPERATING BUDGET EXPANDED SERVICE LEVEL REQUEST 1230.0 PUBLIC WORKS ADMINISTRATION COST- $677 APPROVED FOR FUNDING: No DESCRIPTION: Overtime for secretary to take minutes at Committee meetings. WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED: To keep necessary records. CITYNAG MA ERIS COMMENT: .J Rescheduling of staff will resolve problem. 79 1111RIIIIIIE1 11 -MICR C-Aff- -JOF;IM L CEDAR RAPIDS DES MOINES 2,j PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: PARKS & RECREATION PROGRAM: HOME & COMMUNITY ENVIRONMENT DIVISION: CBD MAINTENANCE DIVISION PURPOSE: To provide cleaning, maintenance, and horticultural services to assigned downtown areas, including the Plaza, Washington Street, Streetscape II, and Chauncey Swan areas. DIVISION GOAL: To provide a satisfactory and economical level of maintenance for assigned areas in all types of weather. GENERAL DIVISION OBJECTIVES: 1. Continue a visual inspection of facilities on a biweekly basis for the high -use season, April 15 through October 30, checking sweeping, percent of water in, soil in planters, fountain, operation, condition of plant materials, etc. The overall goal is to have all areas rated Good or Excellent 90% of the time for the complete year. Any time that an area is rated Poor or Fair it must improve to Good or Excellent on the next survey. 2. For the Plaza, survey each adjacent business semi-annually for effectiveness rating and ideas for improvement. The goal is to have 93% of the businesses satisfied with our performance. PERFORMANCE MEASUREMENT: 1. FACILITIES INSPECTIONS Est. Prof. Ratin FY81 FY82 FY83 FY84 Excellent 2.5% 4% 5% 6% Good 90.0% 85% 86% 86% Fair 6.0% 10% 8% 8% Poor 1.5% 1% 1% 0% 2. Results of FY82 survey shows 100% of businesses satisfied with our service. DIVISION ANALYSIS: The Plaza area has received a high degree of acceptance by the public. Vandalism and excessive littering is a problem after Friday and Saturday nights, especially when University of Iowa is in session. 07 � II� ��— IdI CROFI LIdfD BY 1 `JORM'—MICR46-CA 6` CEDAR RAPIDS • DES M014ES I ' I I I a , �I CITY OF* .IOWA CITY 1 - F'Y84 OPERATING MUDGET J RECEIPTS AND F;XPF.NUITUNES SUMMANY 12400 C.M.D. MAINTENANCE; i EXPFINDITURF.S! --------- FY84 BUUf,F.T --- F'YR2 PY83 (IF:PT ADMIN F'1NAL ACTUAL ESTIMATE RF.DUEST PROPOSAL BUDGET ;II - PERSONAL SEIJVI(:E.S 28x310 34,803 37048 37,048 1 CDMHUI,1'1.1FS 2,875 5:180 4:,600 4:500 SF:R V.ICF.S AND CHANGES 9.163 15x618 16x440 15x671 I CAPI'J'Al- UUTLAY 3:434 5:b50 2:000 2:000 -- --------- TOTAL 43:782 61:251 60:008 59:219 l RECEIPTS: -- FY84 BUDGET ..... FYN2 F'Y83 ADMIN FINAL ACTUAL ESTIMATE PRFIPUSAL BUDGET PNIIPENI'Y TAX 40,520 5N, 451 56.069 1 STREET USE: L1CF.rISES 635 1,5011 19511 COMMISSIONS AND CUttCESSI NO 1,0(10 1,000 MISCF.LLANF:UIIS Ir745 300 --------- ---------- ---------- L=- 43:787. mLLL61_251 -_a 59,219 eo 1 - - - LLLLLLL =7LLLL.L l r a — r y 81 i I J MICROFILMED BY 1 - �'� JORM_.-AA ICR6L"AB" CEDAR RAPIDS • DES 1401NES 1 1 i / Ii i (a'l'Y OF' I(iwA CITY F'YH4 OPCRA71NG HIIUGk:T k:XPEr;D7'191HF5 12400 C.B.D. MAINTEIIANCk: PFRSUNAL SF:NV,(Ck:S.: PIiSIT'IONS HIIOGET FYH3 F'YM4 6 'i M. M. 111 - CHU 1,00 1.00 1N 443 TE:MPOkAHY. E.ME'LUYEES FICA 1PF:HS .. HEALTH INSUHANCEI J�iFF.'1NSIIRANCE TUTAI, i I i 13,744 200 ?,173 1,072 1,320 ..9. OU _1_00 37_040 9F NONE T'HANSFER TO: TOTAL . 0 11 INTRA -CITY CHAHGEHACKS: WHIM DURATIONS ; VEHICLE REPLACEMENT' 0 eORD PROCESSING AOMINI.ST'RATIVE: OVERHEAD 0 ChD MAINTENANCE 11,165 w 1'UTA1 11,165 CAPITAI. OUTLAY: THEF:S,SIIkUUS 2.000 ._. TOTAL Z,OUII I J' MICROFILMED BY-,� JOFVM-"MICR#L' AH' (! CEDAR RAPIDS • DES MOIYES f ..J PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: CITY MANAGER PROGRAM: HOME AND COMMUNITY ENVIRONMENT DIVISION: ENERGY CONSERVATION DIVISION PURPOSE: To monitor ongoing energy use in City operations, analyze energy use in terms of past use, make recommenda- tions on energy conservation measures, and provide staff training and direction. DIVISION GOALS: Reduce energy use in City buildings and operations. DIVISION OBJECTIVES: 1. Complete follow-up walk through energy audits of 33 municipal structures. 2. Complete the energy monitoring system set-up and distribute quarterly use reports to all user divisions. 3. Conduct remaining initial energy audits on two municipal structures. 4. Provide staffing for the Resources Conservation Commission. PERFORMANCE MEASUREMENTS: FY79 FY80 FY81 FY82 FY83 FY84 Actual Actual Actual Actual Projected Goal Building audits: Follow-up xxx 10 24 Initial 3 30 1 1 Energy use report xxx xxx xxx 0 35 35 Electricity KWH BTU/Sq. Ft./Ave. Temp.* Natural gas therms BTU/Sq. Ft./Ave. Temp.* 9,847,664 9,662,340 10,397,464 11,523,000 11,499,000 11,380,000 317,447 267,365.5 244,318 303,000 302,000 298,000 _ -1 - IJORM MICR4? AB CEDAR RAPIDS • DES M01YES Total BTU O (Trillions) 65,355 59.714 59.918 47.218 50.548 50.224 Regular gasoline gal. 84,445 59,273 54,566 51,511 48,950 45,000 MPG(1) gasoline gal. 67,025 87,051 73,913 72,743 66,200 63,500 MPG Diesel N1 gal. 157,714 165,283 170,744.5 170,991 MPG Diesel #2 gal. 58,796 51,318 52,706 62,696 266,400(2) 270,000(2) MPG Compressed natural gas xxx xxx 889.5 5,700 10,00D 20,000 — MPG equivalent Total Gallons or equivalent 367,980 362,925 352,819 363,641 391,550 398,500 (1) This information is not available; will be reported as it becomes available. (2) Blended fuel. DIVISION ANALYSIS: - Follow-up energy auditing to ensure the previous recommendations are being carried out and to ensure that there is no erosion of the energy conservation gains, and to identify new conservation opportunities. - Monitoring and constant feedback in an integral part of any successful energy conservation program. 84 MICROF MICROFILMED BY •. jI / Iy. _l __- _l_ , DORM'-MICR+L,46- CEDAR RAPIDS DES MOINES L� - - -- jl EXPEND I TITRES: I fl J PERS01AL SERVICES "CUHMIIi/l I'IES SERYICES AND CHARGES TOTAL `.1 � ier•cE;tPTs: PkUPENTY TAX F'PDERAI, GRANTS M1SCE66ANFOUS CITY UF IOWA CITY FY84 OPERATING HUDGE"1' RECEIPTS AND EXPENDITURES SUMMARY 12500 YMF:RGY CNNSERVATIUN --- FY84 BUDGET F•YR2 FY83 DEPT ADMIN - F'INAI, ACTUAL ESTIMATE REOUF..ST PROPUSAI, HUDGF.:T 23,340 12,133 11,990 11,990 257 410 410 410 1,639 ----7573 ----2377 --- -1839 ---14,039 -77"-7- 31,170 14- ,920 14,239 - FY84 HUDGET ----- F'YH2 FY83 AD141N. FINAL ACTUAL ESTIMATE PIIUPUSAI, HIIDGET 27,83A 14,920 13,.989 3,790 U 0 44 0 50 ---------- ---------- ---------- ---------- 31,170 14,920 14,039 ©5 MICROFIL14ED BY CEDAR RAPIDS • DES MOIRES CITY Tit IOFlA CI'T'Y F'Yk4 OPERATING PIIDGE'1' F:YPcvDJTUkES j 125410 ENERGY CONSERVAT1011 PERSONAL SEkV]CF.S: PUS1'I'lUh1i 11110GKT i FY83 FY R4 S ENERGY CUURDINAT'UR (PT) 1.00 1.00, 10,0b4 j FICA IPFRS. HF.ALT'H 1145I11iANCE LIFT. INSURANCE TOTAL { 674 660 _ 13 •1.00 1.011 -_-11,990 TRAhSF'ER TO: hfINE 0 TOTA1, 0 INTRA-CJTY CHARGEbACKS] VEHICLE OPERATIONS 79 VEHICLE REPLACEMENT 0 MOND PROCESSING 0 ADMINISTRATIVE OVERHEAD 0 CbD MAINTENANCE 0 TO'T'AL 79 CAPJT'AI, OUTLAY: I J -j j PROGRAM DIVISION STATEMENT FUND: INTERGOVERNMENTAL DEPARTMENT: PROGRAM: JOHNSON COUNTY COUNCIL OF GOVERNMENTS DIVISION: DIVISION PURPOSE: PLANNING 6 PROGRAM DEVELOPMENT ADMINISTRATION To provide administrative direction and support to the staff of the Johnson County Council of Governments and to coordinate the efforts of the staff in providing support to member agencies. DIVISION GOALS: To provide an effective and efficient level of management in the support and completion of the divisions' objectives and to ensure a high level of staff support to member agencies in the provision of services. GENERAL DIVISION OBJECTIVES: 1. To provide an administrative level of support to the divisions within the department by the appropriate allocation of staff resources. 2. To ensure the timely completion of the divisions' objectives and individuals' work assignments. PERFORMANCE MEASUREMENTS: 1. Weekly meetings with division heads will be held to identify staffing problems. The assignment or coordinationof staff activities will' be made on a weekly basis as problems are identified. 2. Long-term projects will be monitored quarterly and short-term projects will be monitored as frequently as is necessary to ensure that projects and work assignments are completed on schedule. 3. Overall performance shall be measured by the performance and completion of the division's objectives. DIVISION ANALYSIS: None. 07 1 J 111CROEILMED BY JORM--MICR#L:AB" CEDAR RAPIDS • DES MOMES PROGRAM DIVISION STATEMENT FUND: INTERGOVERNMENTAL PROGRAM: JOHNSON COUNTY COUNCIL OF GOVERNMENTS DIVISION PURPOSE: DEPARTMENT: PLANNING & PROGRAM DEVELOPMENT DIVISION: ADMINISTRATION (HUMAN SERVICES . PLANNING) To provide assistance to local policymakers regarding funding and policy matters in human services and to assist in coordination of local human service resources. DIVISION GOALS: To provide the necessary information to local policymakers to make sound decisions in the allocation of resources and to assist with planning and coordination at all levels of the service system. GENERAL DIVISION OBJECTIVES: 1. To complete the 1983 annual update of the Johnson County Services Index and arrange distribution to at least 100 local agencies, professionals, and other users. October, 1983. Develop tool to evaluate quality by February 1984. 2. To continue to study cost-saving and time -saving measures for administration of locally -funded human service programs. Ongoing. 3. To recommend and upon approval implement improvements in the budget process for human service agencies. Ongoing. Develop tool to evaluate process by November 1983. 4. To analyze funding and programming needs and .to make recommendations regarding City budgeting for and funding of human services in the Iowa City area and to analyze interim requests submitted to City for funding from human service contingency fund. Ongoing. 5. To assist as needed in coordinative functions and planning for changing demands for services of area agencies. Ongoing. 6. To continue to serve as the City's representative on the United Way Planning Division and to advocate for the needs of local agencies in the context. Ongoing. 7. To continue to respond to requests for assistance with other human service concerns within the City. Ongoing. NEW DIVISION OBJECTIVES: 1. Explore with City library initiating a funding resource area and orientation sessions to help local agencies secure funds to meet unmet needs beyond the limits of City and County revenues. January, 1984. 2. Explore formation of an advisory committee for Human Services to broaden community input. If desirable, establish July, 1983. [L 141CROFIL14ED BY I 1'.. 'DORM"-MICR#CAB__ 111 ICEDAR RAPIDS • DES M014ES r i- �I -PERFORMANCE MEASUREMENTS: J Accomplishments on the above objectives will be reported as they occur. As more quantifiable data is ` generated it will be provided to show comparable statistics between time periods. DIVISION ANALYSIS: — Accomplishment of the division objectives will depend upon maintenance of a high level of assistance from J University interns, securing a School of Social Work practicum student, and cooperation from all the parties involved in the program. i. O I ` *This is a total receipt summary for all of JCCOG, including 1261.0, 1262.0 and 1263.0. 90 ` MICRO11011 RY r D0RM"'-MICR#CA9- ' l CEDAR RAPIDS DES MOINES L �� r CITY UF MWA CITY FY84 OPERATING RIIOGE'1' HEMP'TS AND E'XPENDITUkE:S SUMMANY ' 12h10 JCCOG ADMINISTRATIUFI EXPENI1ITUkR51 --------- E'YH9 BUDGET --------- FYH2 FYH3 11F:P'P ADM1N FINAL, ACTUAI, F:S'I'IMATE: WILIEST PROPOSAL BUDGET PERSUNA1, SF.RYICES 26,327 41,744 32,240 32,248 CUMMUDITIES 422 450 480 430 SF.HVLCHS AND CHARGES 8,589 17,214 1b,865 16,865 CAPITAI, OUTLAY 0 0 175 175 TRANSFERS 3,670 0 0 U TOTAL -- 39,0118 ... 59,408 --------- 49,768 .. ......... 49,718 * RECEII•'I'SI ----- PY84 BUDGET ----- F'Y82 FY83 AMMIA. FINA1, AC'I'UA1, ESTIMATE PkUPOSAI, BUDGET PkOPERTY TAX bb,927 63,720 70,348 L11CAb GUYERNMENTAL AGENC 54,525 56,129 46,672 F'P:UENAL, GRANTS U 27,500 27,500 MISCE6LANF.UUS 219 0 0 121,671 147,349 144,520 ' =x=c==xx=c exxxxaxoxx ==xx==xxaa ox.xx=e==x *This is a total receipt summary for all of JCCOG, including 1261.0, 1262.0 and 1263.0. 90 ` MICRO11011 RY r D0RM"'-MICR#CA9- ' l CEDAR RAPIDS DES MOINES L �� r CITY (IF' 111WA CITY F -Y"4 OPERATING HOUGFT EXPENDITURES 126.10 JCCUG AUMINIST'RATION 'FRSONAL SERVICES: POS I'1'1(.INS R(IF)GET -------- ------ FY03 16104 $ NONE TOTAL TRANSFER TO: 0 91 MICROFILMED BY J ORM---MIC R�L A 9�- CEOAR RAPIDS - DES MOINES E AUM1.N. St.C, - PPI),10 ,10 1,830 P.P.P. UIPECTUP .20 .20 7434 - TFC11111CAL ASSISTANT PPV .25 .25 4.. 452 r� HUMAN SERVICES COOROINA'11IR (PT) 1.00 1.00 11.893 Sk. CI,ERK/TYWST - PI>N (PT) .15 .15 1,300 - TF.NPORARY FMPLIIYFF.S _ - - - ;611 - - I,ONGF.VITYPAY 55 1NTRA.CITY CHARGEBACKS11 FICA 1;830 1PF.HS 1,536 VEHICLE OPERATIONS 0 HEAljTP.INSURANCE ! 495 VEHICI,F. REPLACEMENT -, V -� L1FF. IF!SUPAMCF 22 wORU PROCESSING 1,355 -'1.'/1 AUMINISTRATIVE (IVERHEAO, 0 J TOTAL' 1.70 32,248 CPU MAINTENANCE 0 TOTAL =_==1355_ CAPITAL OUTLAY! " VERTICAL FILE CABINET 175 _ TOTAL 175 ff� I� i 71 I,I .r i'I 91 MICROFILMED BY J ORM---MIC R�L A 9�- CEOAR RAPIDS - DES MOINES E FUND: GENERAL PROGRAM DIVISION STATEMENT DEPARTMENT: PLANNING & PROGRAM DEVELOPMENT/JCCOG PROGRAM: HOME & COMMUNITY ENVIRONMENT DIVISION: TRANSPORTATION PLANNING DIVISION PURPOSE: To provide transportation planning and coordination services to JCCOG member agencies which result in a more efficient and effective multi -modal transportation system in Johnson County. DIVISION GOAL: To foster cooperation and coordination between JCCOG member agencies regarding multi -modal transportation issues. To satisfy planning requirements and enable member agencies to acquire and maintain eligibility for state and federal funding programs. GENERAL DIVISION OBJECTIVES: 1. Update and expand JCCOG's'FY82 Transportation Systems Management (TSM) Plan within the guidelines established by the state and federal Department of Transportation and as directed by the Board of Directors. 2. Update the Transportation Improvement Program (TIP) and produce an FY84 Annual Element. 3. Satisfy requirements and complete applications for UMTA Section 5/18 funds and State Transit Assistance. 4. Within the transit short-range planning process identify areas for increases in operating efficiencies. 5. Assist in the procurement of capital equipment for the area transit systems. 6. Collect, tabulate, and report Uniform Data Management System (UDMS - Section 15) information including quarterly and year-end reports for Iowa City Transit, Coralville Transit, CAMBUS and the urban portion of Johnson County SEATS. 7. Assist in the renewal of the SEATS service contracts between Iowa City, Coralville, University - Heights, and the Johnson County Board of Supervisors. NEW DIVISION OBJECTIVES: 1. Provide direct project supervision and coordination for the area transit facility improvement projects. 2. Submit MBE/WBE reports and documentation required by the transit facility improvement projects. PERFORMANCE MEASUREMENTS: 1. Update and receive JCCOG endorsement of the TSM short-range plan, TIP and FY83 Unified Planning Work Program by May, 1984. 2. Submit FY85 UMTA Section 5/18 and State Transit Assistance applications before the deadline established by the funding agencies. 92 � f _ MICROFILMED BY Ii � —JOR M--MICR¢LA B'— / CEDAR RAPIDS • DES MOINES f I rd I r i 3. Submission of UDMS quarterly reports for each transit system no later than one month after the end of each quarter and the year-end report no later, than one month after the end of the fiscal year. 4. Have SEATS renewal agreement drafted one month prior to expiration of the current renewal agreement. DIVISION ANALYSIS: Due to uncertainty regarding federal and state requirements in funding programs, the exact deadlines and specific requirements are not know at this time. *This is a total receipt summary for all of JCCOG, including 1261.0, 1262.0 and 1263.0. 94 MICROFILMED BY -_ `- JORNI—MICRI'�L AB 111 ICEDAR RAPIDS - DES MOIRES C111 OF IOWA CITY - FY04 UPERAT'ING k11DGET RECEIP•i'S AND EXPENDITURES SUMMAkY 12620 JCCUG, THAWNPORTATIUH M,ANUING EXPENDITURESS =------- FxH4 BUDGET -- --- -_ ` FYb2 FY83 DEPT'- ADMIN FINAL ACT'UAI, ESTIMATE REUIIF.ST PROPOSAIi BUDGET PEIISUwAL SERVICES 47,955 52,755 57,444 57,444 i COmMIJUITIES 211 225 225 225 SEhVICES AND CHARGES 4,842 5,935 6,690 6,465 TOTAL 53,00E ---58,915 ---64,359 ---ti4.134 -- F'Y64 HUDGF.T --- FY82 FY03 A010 IN FINAh ACTUAL EST'I14ATE PROPlish BUDGET PkOPF.kTY TAX U ........ .........0 ...... ---0 ........ 0 0 U *This is a total receipt summary for all of JCCOG, including 1261.0, 1262.0 and 1263.0. 94 MICROFILMED BY -_ `- JORNI—MICRI'�L AB 111 ICEDAR RAPIDS - DES MOIRES CITY OF IOWA CITY F'Y84 OPERATING BUDGET 1'1620 JCC(i(,,ETRANSPOR EXPENDITURES PLANNING, PERSONAL SERVICF,31 TRANSFER TOO POSITIORS BUDGET NONE FY93 FYR4 $ TOTAI, ASSOCIATE: PLANNER 1,00 1,00 22.223 TRANSPORTA1'I00 PLANNkk 1.110 1,N0 27,291 'fE:lfPORARA 1: tip LOYEF:S - FICA 1PF:PS HEALTH INSOHAMCF. -LJF'F- INSURANCE TOTAL.. 400 3,344 2r 300 1,764 ___ _ ___ 122 INTRA -CITY CHARGF.NACKSt 2.00 2,00 57,444 VEHICLE OPERATIONS . VEHICLE REPLACEMENT `." 0 AjMINISTRATIVEGOVERHEAD 3,100 iI1D MAINTENANCE. 0 0 TOTAL- 3x100 CAPITAL OIITl,AY0 NONE 0 TOTAL 0 95 0 141CROFILMED BY JORA71 "-MICR¢L,46�- ' CEDAR RAPIDS • DES M014E % PROGRAM DIVISION STATEMENT FUND: INTERGOVERNMENTAL DEPARTMENT: PLANNING & PROGRAM DEVELOPMENT/JCCOG PROGRAM: HOME AND COMMUNITY ENVIRONMENT DIVISION: RURAL PLANNING DIVISION PURPOSE: To provide planning assistance for local units of government to promote orderly growth and planned develop- ment of necessary community services. DIVISION GOALS: To prepare and implement land use policies, to secure and administer grants in aid where available, and to provide ongoing advisory services for local government management. GENERAL; DIVISION OBJECTIVES: ii I 1. To provide staff analysis and advisory service for development proposals initiated by or submitted to ' Johnson County. mI 2. Provide zoning and subdivision reviews and reports for Johnson County. K- 3. To provide general research and advisory staff services to communities represented on the Rural Policy Board. o, 4. To assist member communities in special projects as determined by the Rural Policy Board. 5. To provide general information and published reports when requested by the public. NEW DIVISION OBJECTIVES: ! 1. Complete Fringe Area Study - Johnson County/Iowa City. 2. Complete Fringe Area Study - Johnson County/Tiffin. 3. Complete Comprehensive Plan - Hills, Iowa. 4. Revise county zoning ordinance to include planned area development provisions and to incorporate North Corridor Plan performance standards. 5. Prepare Small Cities CDBG application. j 6. Revise county zoning map - Frytown/Joetown. 7. Provide advisory staff services for the review of industrial revenue bond proposals and franchise {Ij proposals for cable television. f PERFORMANCE MEASUREMENTS: — I{ 1. Provide quarterly and annual financial reports to Board of Supervisors and small city councils regarding rural development activities, issues and community assistance activities. 2. Respond to citizen inquiries in a polite and timely manner. 3. Finalize 28E Agreement for fringe policy between Johnson County and Iowa City. e+i 96 MICROFILMED BY i __JORM... MICR�ICA9` LCEDAR RAPIDS • DES MOINES / 4. Proceed to final area recommendations and completion of 28E Agreements. 5. Adoption of Comprehensive Plan by Hills City Council. 6 Frytown/Joetown zoning will proceed in time frame ordinance for established by County Zoninlanned area g Commission. code and 7. Review of IRB and cable TV franchise proposals.will be conducted on demand and according to established policies. DIVISION ANALYSIS: The Rural Planning Division functions to serve the needs of the Johnson County Board of Supervisors, the County Zoning Commission and the cities represented -on the Rural Policy Board. Priority referrals from these governmental bodies will affect the extent to which the proposed work program can be accomplished. For purposes of budgeting, however,.the staff compliment will remain unchanged and only minor expenditure changes may be needed for special project materials. T I I j 91 r - L J Id ICRDFILIdED DY — —�- � ., 1_...—J0RM'—MICRf�LA9._ .... 1 / I CEDAR RAPIDS DES MOINES /� F'XPEPD 1'IUkES: PERSOIJAI, SERVICES CLIMMIIDITIES SE'HVICES AND CHARGES TRANSFERS TOTAL * RE:CEIP1'S: PHUPEHTY TAX CITY IIF IOWA CITY FY84 OPERATING bLIOGE'.T RECEIPT'S AI:D FXPF.1yl1I1UHFS SUMMARY 12630 UCCOG, RURAL PLANNING - FY84 HbOGE;T-------- UEPIt, ADMIN FINAL HEUUF.ST PROPOSAL BUDGET 20x5 4 20x504 9#419 9i419 UI L 0 ........................... 30,668 30#668 FY82 ACTUAL 18,413 '/4H6 -- 3:670 30,546 FY83 ESI 'INATE 211rSoo 9#939 -- 0 30,454 -- FY04 WIDGET ----- E'Y82 FY 83 AUMIN F1NA1, ACTUAL E:STIhATE: PH()POS1L BUDGET n ll 0 -----�--•--•---•--••-------------------- Il 1I 0 =eeevveve eveeev=vee �==ceevvvv evvoevvvvv *This is a total receipt summary for all of JCCOG, including 1261.0, 1262.0 and 1263.0. MICROFILMED BY I L JORM--MICR6LAB�- CEDAR RAPIDS • DES M01RES a I. iFY84TUPERATING HC UUGET 12630 E.%PENOITUNES JCCOG, PURA6 PLANNING PF'kSOr1AL SENVICESt POSI'I'IUH8TRANSFER TOt HUDGF:T NONE FYR3 FY94 8 TUTAL TECHNICAL ASSISTANT' PPO AUMIIi C. F'1>I1 •25 ,7.5 4,452 ASSUCI ATF PI,ANNF:Ii 1,030 TE14PIJRANY F.MPIUYE:F.S (PT) 1.00 1,00 IU,963 FICA ?UU 1PER5 I�J69 HEALTH INSURANCE 992 LIFT,' PIMMANCE 1,17.2 1'U'faL 1.35 ----- ------- 17_ 99 INTRACITY CHARGE:I4ACKSt VEHICLE NFPIACFMENT 0 MORD PROCESSING 0 ADMINISTRATIVE UVF.PHF:AV 2'000 CRU MAINTENANCF. 0 0 TUTAL 2, DDD CAPITAL OIITLAY1 NONE: U 7'OTAI, -----"'0 .1 141CROFILMED BY _7 JORM'-"MICRI L 111 CEDAR RAPIDS DES MOIYES r.; A I FUND: GENERAL PROGRAM: COMMUNITY PROTECTION DIVISION PURPOSE: PROGRAM DIVISION STATEMENT DEPARTMENT: POLICE DIVISION! ADMINISTRATION ,The Police Administration• unit provides management services for all divisions within the Police Department, and is responsible for the discipline, maintenance of good order and training of all members of the department. In addition, the unit is ultimately responsible for the suppression of crime and delinquency, the apprehension of offenders and the enforcement of the laws and ordinances of the State and City. DIVISION GOAL: To provide a level of management and training that assures the best allocation of available resources that will enable the line divisions and operating units to perform their law enforcement and public service functions to the maximum of their abilities. GENERAL DIVISION OBJECTIVES: 1. By 3/84: Provide a minimum of 32 hours of basic in-service training to all officers including Code revisions; search, seizure and arrest; public relations; CPR and first aid recertification. 2. Respond to all citizen -generated or employee requests on a timely basis. 3. Review departmental policies and procedures to determine their contributions toward achieving „ departmental goals. NEN DIVISION OBJECTIVE: �I M I Institute, in cooperation with the Criminal Investigation Division, crime prevention programs in several identifiable high crime neighborhoods in Iowa City. By 12/89. PERFORMANCE MEASUREMENTS: 1. Bi -weekly meetings will be held with heads of the several divisions to identify operational problems and to assess progress toward goal achievement. 2. Training projects will be monitored monthly to ensure completion on schedule. 3. Total performance shall be measured by assessing the performance and achievements of the several divisions, and include crime prevention achievements based upon program institution and the compiling of a relevant data base of past, present and future activities. DIVISION ANALYSIS: The effectiveness of the Administrative Division will be directly dependent upon the achievement of the goals and objectives of the line divisions. 100 i i MICROFILMED BY - I -JORM "-MICR46LAB-.- CEDAR RAPIDS DES M014ES ++� CITY OF IUHA QTY FVH4 I)PEHAT1NIi 61111G4,1' RECt,'IPTS AND F:XPFN0JTIIHES SUnMAHY 131111 PULICH ADMININTHATION — EXPLNDITUHES: -- ------ FY84 BUDGET - ----- F'Yb2 FY113 URPT ADMIN F'lIJAI, — ACTIIA1, F'STIMATE Hk:011EST PROPOSAL BUDGET Pk:kSUNAI, SERVICES H9,042 96,920 1030705 103,705 COMMODITIES 540 750 800 650 SERVICES AND CHARGES 6,362 100445 14,025 8,630 CAPITAL OUTLAY 0 U 0 0 TOTAL 95,944 •---� 95,944 108'115 116,530 112,995 kkick:IPTs: �`i •I ----- FY84 911UGF:1- ----- 6.1 VY82 M3 ADMIN. F1NAL ACTUAL k:STIMAIL PROPOS, BUDGET N PNUPP.HTY 'PAX 92,634 106,915 111,835 ' COmMISSIONS AND CONCESSI 0 0 33 HISCELLANF.UHS 3,310 1,200 1,117 ......�... , .......... .......... 95 949 lU8 115 112,995 Ir' i I DA 101 {II M 1 r ` t J MICROFILMED BY / JORIM--MICR#CAB` _ t ' 1 CEDAR RAPIDS • DES MOINES ! I CITY OF IULA CITY F'YH4 UPF:RAT'ING BUDGET J EXPENVITUNES 13110 P(1LICP: ADMINISTRATION PF:RS4114A6 SENVICF:SS P418I1IUNS 1:MIGET I FVH3 FYR4 $ IIF:PU7Y 1'UL10E f,H1F,F 1.410 1,UO 33,295 P(IL1CF CHIEF 1.00 1.00 44,641 AIMIN SEC. - PULLCE 1.00 1.00 1d, 995 1,050 1,273 3235 3.00 3.00 103,705 102 'TRANSFER TO: NONE. 0 TOTAL --� " scesaassa INTRA -CITY CHARGEBACKSI VEHICLE OPERATIONS 0 VF:IIICLE REPLACEMENT 0 MORD PROCESSING ADFINIST'RATIVE OVERHEAD 0 CF)U MAINTENANCE. 0 TOTAL ======'=0 CAPITAL OUTLAYS NONE TUTAL 0 1 141CROFILMED BY _I J0RM"'-MICR6 AB-'__ 111 CEDAR RAPIDS DES MOIYES LfiNGF.VITY .PAY " F1 CA lRys HEALTH 1NSIII+ANCE LIFE INSORANCE T OTA Ir i i' V i ++� Yu !f i I 1,050 1,273 3235 3.00 3.00 103,705 102 'TRANSFER TO: NONE. 0 TOTAL --� " scesaassa INTRA -CITY CHARGEBACKSI VEHICLE OPERATIONS 0 VF:IIICLE REPLACEMENT 0 MORD PROCESSING ADFINIST'RATIVE OVERHEAD 0 CF)U MAINTENANCE. 0 TOTAL ======'=0 CAPITAL OUTLAYS NONE TUTAL 0 1 141CROFILMED BY _I J0RM"'-MICR6 AB-'__ 111 CEDAR RAPIDS DES MOIYES I. PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: POLICE PROGRAM: COMMUNITY PROTECTION DIVISION: PATROL DIVISION PURPOSE: The' Patrol Division provides general police services in .Iowa City. These tasks include accident investigation; speed and traffic control; preliminary and some follow-up criminal investigation; general crime suppression control and the provision of a great number of routine public services. i DIVISION GOAL: The Division will attempt to provide a prompt and acceptable level of response To all called for services while reducing the number of reported auto accidents and incidents involving criminal and deliquent behavior.''" GENERAL DIVISION OBJECTIVES: Directed patrol activities will be continued and strengthened as a substitute for random patrol. Directed patrol.will be aimed at the reduction of auto accidents and the suppression and reduction of selected crimes and acts of deliquency occasioned by patrol needs as indicated by called for services (CFS) in the several ...patrol districts. NEW DIVISION OBJECTIVES: To establish regular traffic speed control measures to reduce the number of automobile accidents reported in - the City. 10/83. [1 PERFORMANCE MEASUREMENTS: Performance will be measured by comparison of called for services (CFS) to arrests, citations and tickets Called for Services (CFS) Compared to Arrests, Citations and Tickets (ACT) Issued Quarte r CFS FY80 ACT CFS FY81 ACT CFS FY82 ACT CFS FY83 ACT 1 -- --** 7500 8000 8002 7503 8584 9625 2 -- -- 8600 9600 7690 9413 -- -- 3 -- -- 10,600 8500 6970 13,415 -- -- 4 -- -- 9600 7800 8112 7392 -- -- Total 30,0 ,6 * 3�b 33T100 30,7A7V,7_23 *includes car unlocks and alarm responses **Data here not recorded quarterly Reported Motor Vehicle Accidents Quarte r FY80 FY81 FY82 FY83 FY84 1 492 721 767 571 -- CFS FY84 ACT 2 605 668 684 --- --- 3 544 615 679 --- 4 512 703 532 --- -- Total 2,153 2,707 2,662 DIVISION ANALYSIS:. Called for services and arrests, citations and tickets are the end result of a very limited number of processes and tickets of the Patrol Division activities. In addition, these data do not accurately reflect the nabirp of the crimp nr nrcurrence_ RECEIPTSI FY82 ACTUAL, 111401'ERT'Y TAX 1,088,263 AI,ANbl FEES 0 HOTEL/HOTEL TAX 5,028 MISCELLANEOUS _ 1,093,291 FY84 HUUGET- .. FY83 ADMIN FINAL F:ST114ATE PRIIPOSAI, IsUDGKT 1,221,70 8 1,38 964 0 44;500 -------300 1,295 _10222,1101 —1,439,721 105 i MICROFILMED BY (L- — JORM"—MICR#L-AB— --- 1 CEDAR RAPIDS DES MOINES I1I -. C1'l'Y OF IOWA CITY F184 OPIikA'I'IUG IiUDGk:T• RFCEIPTS AILD EXPkNDIT'IikES SUMMARY • 13120 PATROL, FXI'ENDITURESI .-------- FY84 BUDGET' -------- FY82 F'YH3 DEPT ADMIN FINAL ACTUAL F.ST'IMATt: REOIIEST PHIIPOSAI, BUDGET PEkSONAL SERVICES 913,6X4 92,637 1,034,469 92,555 1x136,526 108,608 1,173,638 CUMMUDITIES SERVICES AND CHARGES 76,254 58,577 36,400 59,195 107,413 .106,788 68,895 CAPITAL lIUTI,AY 8,716 1_411_744 --90,400 1_439_721` TOTAL1,493,291 1,222_001 RECEIPTSI FY82 ACTUAL, 111401'ERT'Y TAX 1,088,263 AI,ANbl FEES 0 HOTEL/HOTEL TAX 5,028 MISCELLANEOUS _ 1,093,291 FY84 HUUGET- .. FY83 ADMIN FINAL F:ST114ATE PRIIPOSAI, IsUDGKT 1,221,70 8 1,38 964 0 44;500 -------300 1,295 _10222,1101 —1,439,721 105 i MICROFILMED BY (L- — JORM"—MICR#L-AB— --- 1 CEDAR RAPIDS DES MOINES I1I -. ('1'I'Y IIF JOMA CITY F'Y114 UPERATING BUDGET F:%PENUITURES 13120 PATRUI. PF'RSONAL SERVICES: POSITIONS BUDGET NONE TOTAL FYH3 F'YH4 6 POI ICE OFFICEP 35.00 37,00 042.51111 POI ICL:CAPTAIN 2.011 7,00 62.470 Plll ICF:: SERGEANT - 6.00 6,011 174,7.46 OVF.RTI ME. LONGEVITY PAY HEALTH INSUNAIICF. LIFE INSURANCE,' UNIFORM ALLOWANCE TOTAL' 25,000 9,425 54,144 2.673 3'1R0 43_00 46_0(1 1�173�630 106 IIICROFILMED BY JORM"--MICR#LAa CEDAR RAPIDS • DES HONES TRANSFER TO: INTRA -CITY CHARGEBACKSS - VEHICLE:UPERATIUNS IO7v9I3 VEHICLE:' REPLACEMENT:, 0 4 KURU PROCESSING AUMINTSTRATIVE'UVERHF.AO0 ---- - CHID MAINTENANCE TUTAL 107#013 CAPITAL OUTLAYI 9 POLICE CARS 6 LIGHTS 90v400< TOTAL ^90400 CITY OF IOWA CITY FY84 OPERATING BUDGET EXPANDED SERVICE LEVEL REQUEST 1312.0 POLICE PATROL COST: $296,029 APPROVED FOR FUNDING: Partially DESCRIPTION: Ten patrol officers to provide more sufficient community protection. Each new officer requirestraining., Two patrol vehicles (with lights, radios, and speakers) need to be purchased, and the locker room must'be expanded to accommodate a larger police force. WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED: Each shift is operating well below: the staffing levels needed for the effective and efficient policing of the community. On -duty officer strengthrelative to population averages one officer per 7,145 people on days and one 1 officer per 5,555 people on the afternoon and evening shifts. In addition, the tasks occasioned by new ordinances, statutory investigative requirements, uptown patrol, traffic/parking demands and public service .requirements have dangerously depleted available patrol strength. CITY MANAGER'S COMMENT: Funding from the motel—hotel tax will be available to fund two additional officers.. 107 MICROFILMED BY .. � -JORNI --MICROL.4B` L CEDAR RAPIDS • DES MOINES I� r L T,. L.. l CITY OF IOWA CITY FY84 OPERATING BUDGET EXPANDED SERVICE LEVEL REQUEST 1312.0 POLICE PATROL COST: $59,800 APPROVED FOR FUNDING: No DESCRIPTION: Add six police cadets to perforin service functions which are timely for police officers. Two compact vehicles (with lights, radios, and pagers), and uniforms need to be purchased for the cadets. WHY SNOULD'THIS EXPANDED SERVICE LEVEL BE FUNDED: A"corps of police cadets, uniformed but not sworn officers, working as scheduled from about 8:00 a.m. ,until 8:00 p.m. would relieve sworn officers from many routine service functions such as routine parking enforcement',' some towing, traffic control, unlocks, etc., thereby freeing several officers for more pressing and needed duties., CITY MANAGER'S COMMENT: In future years the City Council should seriously consider the adoption of a program of this type rather than adding sworn officers. 108 i MICROFILMED BY- --�-- JORM--MICRt�CAB __ JJJ CEDAR RAPIDS • DES MOI YES 0 CITY OF IOWA CITY FY84 OPERATING BUDGET >t EXPANDED SERVICE LEVEL REQUEST 1312.0 PATROL COST: $10,000 APPROVED FOR FUNDING: Yes DESCRIPTION: This funding will provide physicals, physical fitness training equipment- and other resources and health maintenance programs for Police officers. WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED: The pension law in Iowa provides that City employment is presumed to be the cause of any heart or lung condition. This program provides an opportunity to reduce these long-term pension costs to the City. There is medical and scientific evidence that such programs increase the productivity of employees and reduce both health insurance and pension; costs.' CITY MANAGER'S COMMENT: This program potentially has the ability to improve the level of service and reduce long-term costs to the City. log r MICROFILMED BY / JORIVI-"MICR6C'A ['I'" CEDAR RAPIDS DES MOINES I FUND: GENERAL PROGRAM: COMMUNITY PROTECTION DIVISION PURPOSE: PROGRAM DIVISION STATEMENT DEPARTMENT: POLICE DIVISION: CRIMINAL INVESTIGATION The Criminal Investigation Division performs initial and follow-up investigations in all felonies and most serious misdemeanor cases. The Division attempts to ensure the arrest of all offenders in these crimes or the clearance of offenses through investigative processes. DIVISION GOAL: To provide the level of investigative services that will optimize the probabilities for the arrest,and. successful prosecution of serious offenders while assuring that critical needs of crime victims are satisfied through the promotion of close personal and professional contacts with various helping agencies., GENERAL DIVISION OBJECTIVES: 1.Provide investigative and referral services equal to the level provided in FY83. 2. To furnish "quick response", on-call investigative personnel, as needed, and to continue to improve investigative services to other line police services including support of crime prevention/suppression activities. NEN DIVISION OBJECTIVES: To establish and implement crime prevention measures in selected neighborhoods experiencing high rates of selected crimes. PERFORMANCE MEASUREMENTS: 1. The Northside Lighting Project and accompanying crime suppression measures will be analyzed using before/after rates of increase or decrease in reported crimes; numbers of called for services, etc. Special attention will be given to increase/decrease sexual assaults and similar targeted crimes. 2. The number of cases assigned to the Division will be compared to the clearance rate as measured by arrest and investigative clearance. These do not reflect nature or seriousness of crime. 3. Crime prevention efforts will be measured by the number of neighborhoods establishing programs and the rate of decrease in reports of selected crimes in the targeted neighborhoods as compared to prior data in regard to the specific area. 110 +1 � MICROFILMED BY 1. JORM—MICR/CA1T 1 CEDAR RAPIDS • DES MOINES II� Investigations Assigned (A) as Compared to Clearance Rates (C) Quarter JAL -f (C) (A) FY81 (C) (A) FY82 (C) 1 ---** 228 143 308 251 2 --- 316 171 281 159 3 --- 183 119 273 140 4 Total 161 113 28 2 8� 546 268 149 1130 699 *Estimated. **Data here not recorded quarterly. DIVISION ANALYSIS: O (A) FY83 (C) (A) FY84 (C) Anaylsiswill be attempted to tabularly depict the volume of complaints received and processed by the Division over the past four years and into FY83, thus indicating crude workload measurements: Workload, however,' is not precisely measured by this gross technique. It is only accurate as an indicator of -one discrete variable. It does not indicate internal use by City agencies other than the Police Department. Historically, crime has proven to be a random phenomenon in Iowa City. Consequently, specific data are hard to collect and even more difficult to analyze. Thus, the specific categories of offenses among the target neighborhoods may vary considerably contingent upon area needs. 4 \� f 1 C1'T'X UF' IOWA CITY O I NE:CuIPTSIA111) FXI'FNDITURF.SFSUMMARY 13130 CRIMINAL INVE*STIGATIUN ' F111ENDITURES: FYH2 FYN3 EPT FY84 BUDGET -------- AC'T'UAL ESTIMATE DEPT DEIIF.:ST ADMIN FINAL PROPOSAL BIIUGFT jI PENSURAL SERVICES �"' LUNMUD1T1E5 131,630 130,453 SERVICES AND CHARGES 765 1,716 141,126 141,121 !j j,. CAPITAL 4 OUTLAY ,7.37 3,4Uy lr596 1x550 760 U 4.750 4,020 �! TOTAL -------- -.-•-- -..750 - .. ==136,637 136,334 146,486 146-441 -�. PF,CELPTSS - FY82----- F'YB4 BUDGET --•-. ' ACTUAL FYN3 AD�IIN FINAL ESTIMATE: PRUPUShL BUDGET AX MISCF.'LLANROPERTY F IIUS 135,949 - 6H3 135,959 145,960 ---•--- -� --....375 __ 480 136,632 136,334 _146,440 ---_-__- , t } n 14 } 1 7 { I� t I 112 I � r-----'-----------• . _. --•--tea \ 14IC1011114E1 11 „y LJORIVI-'"-MICR#L AO"� CEDAR RAPIDS • DES MOINES / r� j 113 141CROFILIIED BY JORM -MICR#LAEF CEDAR RAPIDS • DES MOINES NONE TOTAL 11'HANSF'E:R TO: 0 INTRA -CITY CHARGENACKSI CITY OF IOWA CITY 0 F'YR4 OPERATING bODGET EXPFFDiTUHE.S i 13130 ChIMINA6 INVE.STIGAT10a PERSONAL SERVICES: 0 PUSIT'IDNS BUDGET --------- ------ _i FY83 F'YH4 S D P(1LICE SERGEANT 1,00 '1,(10 29,041 CBD MAINTENANCF: POLICE: OFFICER 4.UU 4,00 96,492 OVERTIME 2,5:10 LIRIGE:VIT'Y PAY 1,575 0 HEALTH INSURANCE 6, 612 LIFE: 1NSUkANCE: UNIFORM A1,60VIANCE 3,600 TOTAL I i L 5-00 -5_0o --140_120 113 141CROFILIIED BY JORM -MICR#LAEF CEDAR RAPIDS • DES MOINES NONE TOTAL 11'HANSF'E:R TO: 0 INTRA -CITY CHARGENACKSI VEUICLE OPERATION,$ 0 VEHICLE HEPLACEMENT 10 k� WORD PROCESSING 0 ADMINISTRATIVE OVERHEAV D CBD MAINTENANCF: 0 TOTAI, 0 CAPI'T'AL OUTLAY: CAMERA AND TkIPOD TOTAI, r I' 750 �v J CITY OF IOWA CITY FY84 OPERATING BUDGET SERVICE LEVEL REUEST 1313.0ANDED POLICE CRIMINAL INVESTIGATION COST: $3,400 APPROVED FOR FUNDING: No DESCRIPTION: Institute and regularize crime prevention programs in selected neighborhoods. Such programs would include Purchasing a "Lock and bolt demonstration kit,' an "Alarm device. demonstration kit," and some miscellaneous supplies. WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED: People worried about and affected by crime must be personally involved in preventive measures if crime in Iowa City is to be reduced. The Detective Division proposes that one investigator be assigned on a part-time basis to organizing neighborhoods for crime prevention and performing prevention training. CITY MANAGER'S COMMENT: Addition of two officers is a higher priority. 114 -I s i MICROFIL14ED BY fI JORM-'-MICR#[:"AA-- CEDAR RAPIDS DES MOINES !� PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: POLICE PROGRAM: COMMUNITY PROTECTION DIVISION PURPOSE: DIVISION: RECORDS & IDENTIFICATION Records and Identification attempts to maintain accurate documentation of all departmental activities; makes available statistical summaries, as needed; retains records required by state and federal law; ' assures proper staffing of radio and telephone communications; and performs polygraphic, photographic and other identification services as needed. j DIVISION GOAL: I The Division will provide accurate, up-to-date information and reports on cases, past offenses, etc.; and will assure the provision of adequate and timely communication and identification services. GENERAL DIVISION OBJECTIVES: 1. The Division will attempt to produce timely and accurate reports and necessary statistics required for operational purposes and as demanded by law. 2. Operators within the Division will investigate alternatives to the manual data processing system and consider the feasibility of.adaptation of various processes into word processing modes or alternate modes including computerization and/or microfilming. PERFORMANCE MEASUREMENTS: The number of actual reports and records generated in prior years will be compared to the total generated in FY84 as a positive appraisal of work product. In addition, a similar process will be used to evaluate internally and externally generated requests for documents, records and identification services usage. 115 f J MICROFILMED BY JORM "_MICRf L_AI3'"" .I CEDAR RAPIDS • DES MOINES Documents' Filed (DF) & Renorts Requested by all Agencies (Req.)** Quarte r OF FY81 Req. OF FY82 Req. OF FY83 Req. OF FY84 Req. 1 35,000/1650 32,000/1760 41,780/1904 *44,750/2037 2 35,700/1180 36,400/1840 *36,250/1993 *38,788/2133 3 25,000/1175 29,000/1622 *30,900/1700 *33,063/1938 4 29 125,200/1386 391 128,400/7080 715 15 141,430/7382 151,356 /8018 *Estimated. **Rate of increase averages approximately 7% annually. 115 f J MICROFILMED BY JORM "_MICRf L_AI3'"" .I CEDAR RAPIDS • DES MOINES DIVISION ANALYSIS: Analysis will be attempted to tabularly depict the volume of complaints received and processed by the Division over the past four years and into FY83, thus indicating crude workload measurements. Workload, however, is not precisely measured by this gross technique. It is only accurate as an indicator of one discrete variable. It does not indicate internal use by City agencies other than the Police Department. J 10 116 MICROFILMED BY CEDAR RAPIDS • DES MOINES n' v 1 117 S 141CROFILMED BY I---- JORM--- AAICR#C"JC9- 1 CEDAR RAPIDS • DES MOIYES 1f ! CITY OF IDWA CITY O i - - F'Y84 0I)ERATING BIIOGE'1' \ - RECEIPTS ANG F:MPI•:h0IT'UkES SUMMARY 13140.RECOHDS & IDENI'1FICATJ ON . F:RPF.NII1'fNkES: - 6 - FV114 BUDGET -- F'Y62 FVb3 DEPT ADMIN FINAL ACTUAL F:ST I14ATE NF.OIJEST PHUPUSAL BUDGET PEPSONAI, SERVICES 142,3117 163,711 173,959 173,959 COFu UUITIES 1, 503 1,'140 1, 765 1, 765 SF:kVICES AND CHARGES I1,787 8,711 9,620 6,420 CAPITAL UUTGAY 0 0 2 000 0 3'U'I'AL . 155,677 --------- 174,162 --------- - 196,394 --c=cooco - 194,144 - oco=occcc o=o=coo== m ,I 1 kt.CEIPT81 , - F'Y84 9UDGE'1' ----- .. F'Y62 FYB3 ADMIN FINAL ACTUAL ESTIMATE PHOPOSAL BUDGET ii I PHUPEk'1'Y TAX 153,1u'L !71,712 181,644 HE PORTS AND RECORDS CHEC 2,470 2,400 2,400 MISCELLANEOUS ---105 ----50 -------100 ....... ===155,677 =_=174,162 ===184_144 =_=_ I 1 ' - I I Ri 117 S 141CROFILMED BY I---- JORM--- AAICR#C"JC9- 1 CEDAR RAPIDS • DES MOIYES 1f ! I VI'l'Y OF IPPA CITY F 114 VPERATIh'G Ff11UUF'T ,.. 13140 ItFClipig-, 6IiUfrygIF'(CAT1Uf �I PERSONAL SF'RVICRSI _ 1'USlT10NS HUUGF:T F'Yki F'Y04 8--- Jim PIII:ICE ()F,SK CLF:NK Sk.CLF:kK/7Yv1S'1'-PULICE 1,OU 1.00 31,914 �% It fallN P(11110- OISPATCNKR CLE:kh/TYI'15T - 1.110 1.00 9, U0 4.110 17,049 P06ICF, RECURO PIILICF. DESK CLERK 1,011 f.00 66,549 14,601 CLF RK/TYPIST r PULICB LONGEVITY PAYRF,CUkO(PT) ((P77 1,OU 1,00 1.UU 1•UO 7,433 _ FICA .. 0,013 1,450 �:_�. IPFRS HFAIMI IWSIItANCE 9,759 0075 L1F F'1NNlIHANCF: 8,342 70TAh fU----- ----- _o0 10, U0 ----•-- - --173,959 TRANSFER TO: NUNF: 0 TOTAL ------- - U INTRA -CITY CNARUEUACKS: VEHICLE OPERATIONS. VPRICLE RFPLACF,MF.NT 0 ADMINISTRATIVE nVFP"t:Al) 0 1:00 MAINTENANCE. 0 0 TU TA L-....--I'- NINE CAPITAL OUTLAY: ' ! I 0 r i ..COST: $16,097 DESCRIPTION: CITY OF IOWA CITY FV84 OPERATING BUDGET EXPANDED SERVICE LEVEL REQUEST 1314.0 POLICE RECORDS AND IDENTIFICATION APPROVED FOR FUNDING: No Add one Clerk/Typist to meet services demanded of Records and Identification Division. WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED: 0 Required.recordkeeping, occasioned by internal needs and mandatory reporting has increased disproportionately'° over the past year. We are unable to adequately service inter and intra agency needs unless additional personnel is obtained or records automation is accomplished. .CITY MANAGER'S COMMENT: Opportunities exist for the use of a micro -computer and microfilming which have the potential for significantly improving the productivity of the Records and Identification Division. A proposal for use of such equipment is being prepared. There should be a thorough evaluation of this alternative before an additional employee is considered. 119 j1 i MICROFILMED BY 1.. _�.. IDORM ---MIC Rf�CA[!' rr CEDAR RAPIDS DES MOINES II� 4 e� 777 r 60 PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: POLICE PROGRAM: COMMUNITY PROTECTION DIVISION: CROSSING GUARD DIVISION PURPOSE: Provide within the limits of available resources an Adult Crossing Guard program at particularly hazardous crossings used by school children. DIVISION GOALS: 1. To assist in maintaining the safe and orderly passage of school -aged children at hazardous crossings. 2.To promote good working relationships with the Public Safety Committee of the Districtwide Parent's Organization. GENERAL DIVISION OBJECTIVE: 1. Maintain an Adult Crossing Guard Program that can be adequately supported with available resources. PERFORMANCE MEASUREMENTS: Number of Guards Regularly Employed + the Number of Requests for Additional Guards and Disposition of Requests School Year Regulars Requests and Dispositions 1978-79 13 & no supervisor 3 more added 1979-80 12 + I. supervisor 2 1 temporary added 1980-81 12 + 1 supervisor 0 0 1981-82 9 & no supervisor 1 none added 1982-83 9 & no supervisor 1 none added DIVISION ANALYSIS: Because of prior reductions in the budget of this Division and the withdrawal of a portion of the salary formerly contributed by the Iowa City School District, performance measurements should remain relatively constant in FY84. 120 i MICROFILMED BY _I J0RM_-MICR6UA1W- i CEDAR RAPIDS • DES MOINES f) 141CROFILIIED BY L—joRm---MICR#LJ:AB-- 13 CEDAR RAPIDS • DES MOINES CITY OF J116A CITY FYI14 OPERATING imm;rr HECE11"IS AND FXI'VHDlTI18C,,; SUMNABY 13190 SCHOOL ShFETY & EMERGENCY OPER ExpEdlill'UNES: FY82 FY83 ---- FY84 BUDGET --------- UkPT ADMIN FINAL ACTUAL ESTIMATE HkOlIEST PROPOSAL btIrGET PERSONAL SEkVICES 21,21d 2'1,407 24,056 26,254 COMMODITIES SERVICES ANP CHARGES 115 1000 923 3,500 1 000 30500 1,000 4,050 TUTA L --------- .... 26,907 26o556 31,304- R ECE P I;$ FYb2 FY N 3 F184 AIJMIN 8III)GET ----- Fl UAL - ACTIJAI, ESTIMATE PROPOSAL fiUDGFT LL PROPERI'll TAX MJh(.'FIjbANEOUS 20,102. 26,907 2:154 0 31,304 0 II LI � 22,256 26,907 31r3(14 121 141CROFILIIED BY L—joRm---MICR#LJ:AB-- 13 CEDAR RAPIDS • DES MOINES CITY IIF IUWA CITY FY84 OPFRATTNG HUDGE"V 13150 SCHOOLFXPSAFETYTUR& EhERGEHCY OPER PERSONAL SERVICES: I'IM, JT10tis BUDGET IJONF, F'YR3 F'YU4 g TOTAL TF:FPORARY F.'FIPLOYF:FS FICA TOTAL 24,605 -� 1,649 .n0 --.JIO -_-26,254 _=_=°=--== 122 TRANSFER TO: INTkA-CITY CNARGF:PACKSI VEHICLE UPERATlONS 0 VF.HICLF: RF.PI,ACFMENT 0 MORD -PROCESSING- 0 ADMINISTRATIVE OVERHEAD 0 CHD MAINTENANCE -D TOTAL -11 CAPITAL OUTLAYI HONE 0 TOTAI, IdICADFILRED BY �-- �JOAIVI"—A41C R�L"A: B- • CEDAR RANIA , DES MOINES 0 o I i - 1 a i PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: FIRE PROGRAM: PUBLIC SAFETY DEPARTMENT PURPOSE: The purpose of the Fire Department is to provide protection from fire to the lives and property of the citizens of Iowa City through suppression and prevention of fires; to provide first response to medical emergencies; and to perform housing inspections and other duties as assigned. DEPARTMENT GOAL: To provide a comprehensive program of services that will assure a safe and healthy environment for the citizens of Iowa City. GENERAL DEPARTMENT OBJECTIVES: i 1. Continue to provide immediate response to all fire and fire related emergencies. 2. Continue to provide first response to medical emergencies. 3. Continue to provide fire suppression training for 5,000 hospital and industrial employees during FY84. 4. .Continue to provide inspection services during FY84. i5. Continue to provide training in all phases of department services and responsibilities. 6. Maintain a 3.5 minutes average response time to emergencies. NEW DEPARTMENT OBJECTIVES: 1. Develop a fire safety program on proper evacuation techniques of multi -story buildings by January 1- 84. 2. Develop a comprehensive hydrant flow program by June 30, 1984. 3. Develop a library of ordinances used by other cities that have had the effect of lessening the burden of fire suppression units by June 30, 1984. 4. Redesign the department training program so that fire fighters become responsible for the planning of training sessions and training records by January 1, 1984. 5. Develop C.P.R. and fire safety programs for neighborhood presentations by June 30, 1984. 123 O Y 141CROFILMED BY J I CEDAR RAPIDS • DES MOIRES ! r- - - PERFORMANCE MEASUREMENTS: >: Actual Actual 1980 1981 f A Actual Projected Projected 1982. 1983 1984 124 FF MICROFIL14ED BY RM-WnCR#L"AB-R RAPIDS • DES MOINES Fire Emergency Response 1,005 1,027 1,125 1,200 1,200 � First Responder 240 249 296 365 365 14 Average Response Time 3.5 min. 3.5 min. } Inspections 2,801 3,144 2,789 3,600 3,600 i Training Drills 2,407 1,981 1,729 1,500 1,500 DIVISION ANALYSIS: la � Achievement of the above objectives will allow the Fire Department to effectively attain its goal of } providing a safe and healthy environment for the citizens of this community. la i L 124 FF MICROFIL14ED BY RM-WnCR#L"AB-R RAPIDS • DES MOINES RECEIPTS: 4z� it VITY OF JOWA CITY 1 i M4 FYH4 OPF:kATING MIDGET { \ F'Y03 RECEIPTS ANO EXPENDITURES SUNNARY FINAL ACTUAL 13200 F'1HE PROPOSAL WIDGET fPE: rIOJ'fUHt:Si 902,269 1,020,247 1,029,361 IIw1VF:RSITY EIRE: CONTRACT -- ----- FYH4 dIIDGt:T-•-•-••-• 315,056 FY82 FY03 REPT ADMIN F'1NAII 67,000 ACTUAL ESTLMATE HEOUEST PROPOSAL HUOGF:T PEWWWAL SERVICk:S 1,092,3bb 1,174,055 1,252,577 1,252,577 COMeii1U1T1ES- '23,366 36,1157 28,910 26,365 SERVICES AND CHARGES 40,155 42,845 47,495 50,555 CAPITAL OUTLAY 12,174 128900 37000 15 100 TOTAL 1,168,083 1,381,857 1,365,28314!44,597 =aecx0000 e=o.oxco. occexxxxa x _xeaoax eco____xa.. RECEIPTS: it 1 i M4 UUOGE:T ---- { FY 42 F'Y03 ADMIN. FINAL ACTUAL ESTIMATE PROPOSAL WIDGET PROPERTY TAX 902,269 1,020,247 1,029,361 IIw1VF:RSITY EIRE: CONTRACT 260,764 294,445 315,056 FEDERAL REVENUE SHARING 0 67,000 0 NISCELLANEOUS 5,obo 180 ......... .......... -��165 125 iId ICROFILMED DY CEDAR RAPIDS • DES MOIRES i /1l f M I it 1 i a 41I CI t i III ' M I C.13Y (IF IOWA CITY F'YH4 OPERATING BUDGET E••XPE:DOITUPFS 13200 FIRE i PERSONAL SERVICES: '. PI,IFJ711A:S 'I PY113 FY84 BUDGET S• NOPE TRANSFER TO: TOTAL INTRA -CITY CHARGEHACKS: VEHICLE.• OPERATIONS 0 VEHICLE REPLACEMENT ,. 0 WEIRD PROCESSING 4 ADMINISTRATIVE. OVEPIIF.AD 0 CHI) 14AINTENANCF. U TOTAL 0 CAPITAL OUTLAY; STATION WAGON 9,000 4" "HSE 11500 IIATTERSSFS 500 PIIVTAPI,E AI,TF.RNATOR 900 EMERGENCY LIGHTS 3,200 TOTAL 15,100 11 Itf S 141CROFIL14ED BY I-'--" JORM'""MICR#LAB-- 111 CEDAR RAPIDS DES MOINES T, FIRE LIf:IITF:NANT 6.OU 11.011 141x366 FIVE CAPTAIN 3.00 3 o 76,991 I a FIRE.. MARSVAI, 1.OU 1.00 29,263 HATIALIUN CHIF'F 3.00 3.01) 90,993 FIRE CHIEF 1.110 1,00 38,1477 FI RF FIGHTER 36.00 36.(10 7'10,607 r, + UVFRTIME- , 2x000 J LUN(EV1TY PAY 14,650 HEALTH INSURANCE 63,372 l,IRF. jhSURAIxCE 'l 2,808 UNIFORM ANLI1WANCE 2.,Soo FOOD ALLOWANCE _ TOTAL SU.00 50.(10 —19-200 1,252,577 t �1I ff L. 4 c IAx t i.x I i 6i t i f I IJ , 126 NOPE TRANSFER TO: TOTAL INTRA -CITY CHARGEHACKS: VEHICLE.• OPERATIONS 0 VEHICLE REPLACEMENT ,. 0 WEIRD PROCESSING 4 ADMINISTRATIVE. OVEPIIF.AD 0 CHI) 14AINTENANCF. U TOTAL 0 CAPITAL OUTLAY; STATION WAGON 9,000 4" "HSE 11500 IIATTERSSFS 500 PIIVTAPI,E AI,TF.RNATOR 900 EMERGENCY LIGHTS 3,200 TOTAL 15,100 11 Itf S 141CROFIL14ED BY I-'--" JORM'""MICR#LAB-- 111 CEDAR RAPIDS DES MOINES T, 17/ COST: $10,000 DESCRIPTION: CITY OF IOWA CITY FY84 OPERATING BUDGET EXPANDED SERVICE LEVEL REQUEST 1320.0 FIRE APPROVED FOR FUNDING: Yes T This funding will provide physicals, physical fitness training equipment and other resources and health: maintenance programs for Fire officers. WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED: The pension law in Iowa provides that City employment is presumed to be the cause of any heart or lung condition. This program provides an .opportunity to reduce these long-term pension costs to the City. There is medical 'and `scientific evidence that such programs increase the productivity of employees and reduce both health.insurance and pension costs. CITY MANAGER'S COMMENT: This program potentially has the ability to improve the level of service and reduce long-term costs to the City. 127 i�-- IAICROF ILMED BY -�'-JORIN-MICR#LAB_" CEDAR RAPIDS • DES MOINES 1 z i �J I r J COST: $20,000 DESCRIPTION: CITY OF IOWA CITY FY84 OPERATING BUDGET EXPANDED SERVICE LEVEL REQUEST 1320.0 FIRE SUPPRESSION APPROVED FOR FUNDING: No First year budgeting of a ten year plan to provide necessary funds to replace aerial ladder truck in FY93. �. WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED: Due to the high cost of aerial ladder equipment it would be less burdensome to piecemeal the cost over ten years than coming up with .the money in one budget year or even placing it in the Capital Improvement Projects. CITY MANAGER'S COMMENT: ;.Essential corporate purpose general obligation bonds can be issued for this purpose. Because of the high cost of J -life, the use of bonds is a better financing method. this piece of equipment and the long 1 I 128 i ., MICROFILMED BYJA ^ JORMPIDS R LEDAR NAFIDS •DES r COST: $1,125 CITY OF IOWA CITY ' FY84 OPERATING BUDGET EXPANDED SERVICE LEVEL REQUEST 1320.0 FIRE SUPPRESSION APPROVED FOR FUNDING: No r r I 1 .� II DESCRIPTION: -' I Add money forovertimein order that firemen may teach more Cardio -Pulmonary -Resuscitation classes and also !!!!r attend some fire schools.} 7' WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED: ,, The requested increase would more khan accurately reflect the average yearly need of the department. is CITY MANAGER'S COMMENT: s+, Budgeted overtime in recent years has been sufficient. It is preferable that a budget amendment be approved if 3 emergency use of overtime exceeds the budget appropriation. f, 7 L. r! PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: POLICE PROGRAM: COMMUNITY SAFETY N DIVISION: ANIMAL CONTROL DIVISION PURPOSE: To provide for the continual operation of the Animal Shelter facility, programs and enforcement of the City ordinance relating to animal control, licensing and welfare. DIVISION GOAL: To provide community protection and animal services through administration of the Animal Control Ordinance, effective enforcement, progressive shelter management and community education; to continue to effectively administer the City's computerized pet licensing system thereby increasing revenues while responding to the community's need for a simple and convenient program. GENERAL DIVISION OBJECTIVES: 1. Maintain adequate level of service to the public with present number of employees and operating hours. 2. Work towards completion of energy goals as suggested by the City's Energy Audit. 3. One officer will be graduated from the Animal Control Academy. 4. 'Continue to improve public education programs by developing a large educational base for the community in compliance with Humane Society of the United States accreditation standards. NEW DIVISION OBJECTIVES: To update and improve adoption policies and procedures to comply with Humane Society of the United States accreditation requirements. (1st quarter FY84) PERFORMANCE MEASUREMENTS: Number of Licenses sold and Revenue (L = Licenses, R = Revenue) *estimates Quarter (L) FY80 (R) (L) FY81 (R) (L) FY82 (R) L FY83 R (L) FY84 (R) 1 299/$1759 232/;1409 284/$1768 290/$1803 225/$750* 2 204/$1262 179/$898 181/$1089 175/$675* 200/51100* 3 352/$2241 1699/$11,711 1800/$12,400 1900/$13,072* 2500/$13,000* 4 326/$2126 475/$1912 350/$1407 375/$1507* 375/51600* Total —11-817V7-4-88 2 FSWIS,990 —26-193-2-6—,6-6W* T740/$17,057* 3300 16, 0* 130 Number of Responses to Complaints on Dogs and Cats (D = Dogs, C = Cats) *estimates Quarte r (D) FY80 (C) (D) FY81 (C) (D) FY82 (C) (D) FY83 (C) (0) FY84 (C) 1 365/58 300/62 306/98 305/95* 260/80 2 319/53 235/62 258/57 235/70* 254/62* 3. 317/36 272/36 270/38* 265/40* 266/41* 4 374/94 281/92 275/94* 280/90* 289/79* Total 13M72-4-1 —10-88/92- —11-09T2_87* 1-08-5-72-9-5 10 9 2 2* Education Programs Presented: Children & Adults Reached Year No. of Programs No. People FY80 12 410 FY81' 11 379 FY82 14 420 FY83 18 525* FY84 16 525* *estimated DIVISION ANALYSIS: A sharp increase in training or material costs might limit or preclude accomplishing general objectives 2 and 3 above. In addition, revenues and projected revenues vary considerably from year to year because of pet licensing renewal schedules and the types of pets licensed. 131 1 MICROFILMED BY --JORM"-MICR6LA6-` CEDAR RAPIDS • DES M018ES 1 I 132 IdICROFILMED BY ^�.•--!-_ JORM`MICR#LAff- CEDAR RAPIDS • DES MOINES / 1 CITY OF' IOWA CITY . YY84 11PERATING BUDGET RECEIPTS AIIL F.XPENDITIIHF;S SUMMARY 13300 ANIMAL CONTROL EXPENDITURES: ------- F'Y84 BUDGET FINAL FY 82 FY83 ACTIIAL, ESTIHATF. UF:P7• RE01)EST PROPOSAL ADMIN BUDGET PERSUNAL- SERVICES 72,204 79,489 5,081 7,318 86,928 8,918 86,928 6,850 CoONOUITIES SEHVI.CES AND CIIARGES 10r644 13.543 11 11:860 14,575 SV120 13:275 �•��•�• CAPI•I•AL OIITLAY _ - ...... ...RH,R09 . ... 115,441 -. . T'UTA1. Oq 112,L10 _ _107,93= RECE I PTS: ----- F'Y84 BUDGET • FY 02 FY83 ACTUAI, ESTIPATF. ADMIN F'ROPOSAF, FINAL I, BUDGET (( PNUPEHTY TAX 62,241 86,785 14,595 15,000 80,421 15x642 ANIMAL LICENSES AIJIMAL 1MPUUNU.ING R BUAN 7,7.83 1:000 1,6SU 1,(100 1 130 1:000 ACCF.PTAHCE FEE 2425 1,203 SALE (IF* ANIMALS 1,386 HISC66LANEOUS �.... .. ....... ----HRr809 -112,2.10 .. ..�.. 107,838 �......... 132 IdICROFILMED BY ^�.•--!-_ JORM`MICR#LAff- CEDAR RAPIDS • DES MOINES / 1 CITY Of 111WA CJ'r FYR4 OPEHATING RU EIXPENDITUIlLS 13300 AuIMAL CONT PERSONAL SERVICES: POS I'I' 1 U1,; FY83 FY84 j r v i BUD R01, TRANSFER TO: I , BUDGET NONE 0 TOTAL ...n _ I ANI,IAI,-COhIROL SUPERVISOR 1,00 1,00 23 193 ANIMAL CIItiT'RIIL OFFICER 3,00 3,00 50;52U UVERT'InF: 700 C' LONGEVITY PAY FICA IPF.RS HEALTH INSUHANCF LI;FF. INSIINANCE TOTAL 600 4,986 4,U9S r 2,65!,2 INTRA -CITY CHARGEHACKS: I' VEHICLE OPERATIONS 30911 4,U0 •4,011 86,928 VEHICLE REPLACEMENT '0 -+ j MORD PROCESSING 0 ADMINISTRATIVE OVERHEAD 0 L 3 CBO MAINTENANCE: 0 i TOTAL --=03911_ i`' CAPITAL OUTLAY:' STORAGE BOOKCASE t50 CAI' ROOM CABINET 125 -- TOTAL 275 133 S MICROFILMED BY JORfVf"-MIC R#CA e._ r CEDAR RAPIDS DES MOINES If PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: HOUSING & INSPECTION SERVICES PROGRAM: COMMUNITY PROTECTION DIVISION: ADMINISTRATION r! DIVISION PURPOSE: To provide supervisory direction and secretarial support for the Department of Housing & Inspection Services and the appropriate boards and commissions related to the department including the Electrical Board, Plumbing Board, Board of Appeals, Housing Board of Appeals and the Housing Commission. DIVISION GOALS: To provide the supervision and clerical support necessary to enforce the Codes and ordinances of the City of Iowa City and the State of Iowa requiring approval, :onsent or interpretation by the building official, the building inspector, the plumbing inspector, the electrical inspector, the noise officer, or the housing inspector. GENERAL DIVISION OBJECTIVES: 1. To assist all divisions within the department in meeting their objectives and to promote and nurture a higher degree of supervisory, administrative and professional development and performance by all division heads. NEN DIVISION OBJECTIVES: 1. To work with the departments of Planning and Program Development and Legal in disseminating information about the new Zoning Ordinance, and establish a workable mechanism for enforcement and interpretation. 2. To continue to aggressively pursue housing options for persons of lower income, the elderly and the handicapped. PERFORMANCE MEASUREMENTS: 1. Submission of all Federal and local reporting requirements on time. 2. Adoption of departmental policies and programs consistent with City Council goals and objectives, the Comprehensive Plan and programs of the various Boards and Commissions. 3. Completion of all assigned projects and schedules prescribed by the City Manager. 4. Quarterly reports of divisions indicating inspection and enforcement activities in administering the Building, Housing and Fire Codes. DIVISION ANALYSIS: None. 134 MICROFILMED BY r 1 JOR M"'"MICR4C-A9-- ' Lj CEDAR RAPIDS • DES MG14E5 CITY UFIf)WA CITY F'Y84 UPF.HATING BIIOGr.'1' RECEIPTS Aisi) EXPENDI'1'UHF:S SUPoj4ARY 13410 H.I.S. AUININ1STRATION EXPENDITURES: . F'Y84 BUDGET F'Y82 FY 83 DEPT ADMIN FII+AL ACTUAL ESTIMATE REQUEST PROPOSAL BUDGET PEBSWW, SERVICES 54,325 55,841) 58,649 58,649 CUHMoUDITIES 146 444 300. 300 SERVICES AND CIIARGES 8,519 6,173 7,949 6,337 CAP17'AL OUTLAY 1,053 435 0 0 TOTAL 69,043 62,H92 li6,d9b 65,286 ... assns---- sss-sss== sssssssss _=cocsasss sas='suss RECM:1PTS: ----- PY84 BUDGET ----- FYb2 AC.TUA1 FY83 ESTIMATE ADMIN FINAL PROPOSAL BUDGET PRCIPEHTY TAX 63,537 62,742 65,186 MISCELLANEOUS 506 150 100 _ _ 64,043 ti2,d92 65,286 135 �^ HICROFILIdED BY JORAi1 "MIC R#L AB'— CEDAR RAPIDS • DES MOINES I CITY OF IOWA CITY FYH4 UPEPATING WIDGET EXPENDITURES 13410 H.T.S. ADPINIS9'RATION PERSONAL SERVICES: POSITIONS PUOGFT FYH3 F'Y04 $ H.I.S. UIHF;C'1'IIR 1.00 1.00 41:951 AUW1N.=SEC. - HIS/PM .50 .50 9:497 LONGEVITY 11hif J FICA IPERS HEALTH INSURANCF; .LIFE INSORANCF TOTAL L ^-a { _I 1J i� 300 3.112 1:696 1,900 1.50 1.5U 50,649 136 S MICROFILMED BY JORM"-MICR461-'!CB- CEDAR RAPIDS • DES MOINES TRANSFER TO: NONE .0 TOTAL 0 INTRACITY CHARGEHACKSI VEHICLE OPERATIONS 917 VF.HICLF REPLACEM;:NT : 0 WORD PROCESSING 0 ADMINISTRATIVE. OVERHEAD 0 CPD MAINTENANCE. 0 TOTA16 917 CAPITAL OUTLAY: NONE 0 TOTAL 0 I PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: HOUSING & INSPECTION SERVICES PROGRAM: COMMUNITY PROTECTION DIVISION: BUILDING INSPECTION DIVISION PURPOSE: To provide required inspection, permitting, licensing and enforcement measures as required by all City regulatory codes and the State regulatory codes. To provide assistance to the City Clerk in inspections for liquor licenses, dance permits and smoking ordinance. To assist the City Manager and Council in developing new ordinances. To provide technical support to housing inspectors and federally assisted housing programs. DIVISION GOAL: To.maintain enforcement of all codes regulated by this division. Continue to keep number of appeals at a low level and research methods to reduce citizen complaints. GENERAL DIVISION OBJECTIVES: 1. To conduct plan reviews for all but the most complex plans with the quickest possible turnaround time. 2. To maintain and provide the public with information on building safety. 3. To instruct and certify one inspector within their job classification. 4. Work closely with the International Conference of Building Officials in plan review assistance for the issuance of building permits with the department store and hotel. Work closely and as a part of the State of Iowa Building Code Advisory Council for the development of the State building code, handicap code, and energy code. PERFORMANCE MEASUREMENTS: � FY83 PROJECTED FY82 YEAR-TO-DATE FY83* Number of building permits 133 Dollar amount $6,163,408 Number of field inspections 1 1,052 Number of plans checked Average turnaround time 3 days Number of violation orders unknown Number of compliances unknown Number of justified complaints unknown *projections have not been completed as of this time. Data will be available for final budget printing. 137 S IdILROFILIdED BY CEDAR RAPIDS DES MOINES r L -i 138 -ti MICROFILMED BY % j-;J0RM--M1CR#LL:-AEF- CEDAR RAPIDS • DES MOINES J i� Iri DIVISION ANALYSIS: issued, complexity of buildings erected, priority referrals from Council ob Dependent on numbers of permits and amount of eorcnewlcodes, all for winter may ewalk be reduced to accompl int basis } k I sl duties resulting from policy changes or difficult to enforce in a timely manner with the somefenforcement present staff level. 138 -ti MICROFILMED BY % j-;J0RM--M1CR#LL:-AEF- CEDAR RAPIDS • DES MOINES J i� —m CITY OF IOVIA CITY RECE1PTSNAIYOPKXPFf r)ITUlit.:SESUhHAl1Y 13421s HU1LPING INSPECTION ExPrnl,l•rw:Es: FY82 FYb3 "�-�- FYH4 BUDGET --- Ok:PT ADMIN FILAh- ACTUAL ESTIhATF REQUEST PROPOSAL BUDGET Pk'HSIiNAL SERVICES C11P.hUDITIFS 116,721 125,797 135,149 135,149 SERVICES AND CHANGES CAPITAL OUTLAY 578 12,360 6 370 13�06A 13,053 13064 TNAUSk'F,'N5 0 U U 0 TOTAL 0. 0 ------ -- HKEIPTS: F'Y82 FY84 BUDGET ----- ACTUAL ESTIVATE PROPOSAL BUDGET PRfIPERTY TAX LICENSE'S L PERMITS 21,237 29,131 34,533 30,000 31,370 625 BUILDING PERMITS 6 1NSPE PhAlo CHECKING FEE 51,733 53,000 37. 56'906 MISCEIIiANEUUS 26,236 1,327 26,500 1,200 28,860 1,277 �- 129_664 145_233 151,238 139 i MICROFILMED BY �' -- 1--J0FtM---MlCR# AB-- - 1 CEDAR RAPIDS • DES HONES TRANSFER TO! NONE. TOTAL INTRA -CITY CHARGEHACKS: VF.HICLF. OPERATIONS 0,160 VEHICLE REPLACEMENT p WORD PROCESSING ADMINISTRATIVE OVERHEAD q CND MAINTENANCE 0 TOTAL 8,160 CAPITAL OUTLAYI MUNE TOTAL J 141CROFIL14ED BY JORM-�-MICRfbLAB` j r CEDAR RAPIDS DES M014ES !i Y (IIOWA J F'YH4JUPENATING HUDGF.T EXPE ,INSPECTION 13420 HU1LUJIN PERSUMAb SF,RVICES: ,POSITIONS BUDGET FYd3 F'Y84 8 r,• SR 1.41.11I,OIMG INSPECTUI) I 11JLl1JNG 1RSPE.(:TUR 20,089 1.00 1,0010 4.011 LIJMGEVI.TY PAY 4.15x564 8 FICA 1x255 IPF.RS 5 7,51 615 HEALTH INSURANCE 5, I��a a IdFE 1MSIIRANCE 6'600 281 I - TU'I'Alr - -S.00 5.00 135,14y IM i IJ I ~i jl 140 TRANSFER TO! NONE. TOTAL INTRA -CITY CHARGEHACKS: VF.HICLF. OPERATIONS 0,160 VEHICLE REPLACEMENT p WORD PROCESSING ADMINISTRATIVE OVERHEAD q CND MAINTENANCE 0 TOTAL 8,160 CAPITAL OUTLAYI MUNE TOTAL J 141CROFIL14ED BY JORM-�-MICRfbLAB` j r CEDAR RAPIDS DES M014ES !i i 1 i PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: HOUSING & INSPECTION SERVICES PROGRAM: COMMUNITY PROTECTION DIVISION: FIRE PREVENTION/SAFETY INSPECTION DIVISION PURPOSE: The purpose of the Iowa City Fire Prevention/Safety Inspection Division is to ensure, through Code enforcement, that housing facilities, institutional buildings, commercial and industrial complexes are of the quality necessary to protect and promote the health, safety, and welfare of not only those persons utilizing the complexes and property, but the general public as well. f DIVISION GOAL: �� 1 a To provide for the enforcement of the Housing Code and the Fire Code by inspecting rental units in w �` accordance with the Council prescribed schedule for inspection and licensing of rental dwellings. To a^ investigate citizen complaints to the satisfaction of the community and to provide licensing of rental units as prescribed by the Housing Coder To inspect schools, hospitals, nursing homes, churches, factories, �1 businessps and dwellings on a regular basis. c > GENERAL DIVISION OBJECTIVES: s, To supply a level of service which would not allow the quality of rental housing nor owner -occupied housing to deteriorate from the level which has been achieved to this date. To assure by inspection, enforcement and education that loss of life and property by fire are minimized. The division will strive to meet the needs of the property owners and tenants by providing services including, but not limited to, the following: —i 1. 'Accurate code inspections. _ 2. Reasonable and equal Code interpretation and enforcement. 3. Access to the appropriate code appeals boards. 4. Support services to other departments and divisions. 5. Public relations and safety information to all members of the community. NEW DIVISION OBJECTIVES: In order to better assure a more complete public record on property in Iowa City, efforts will be made to incorporate Department of Public Works information including sewer location, water shut-off, sidewalk — releases, curb -cutting permits, easements, etc., into the Housing and Inspection file record. With support from the City Manager and the Finance Department, the rental permit billing and scheduling system will be computerized and significant progress will be made in establishing a computer data retrieval system for the property records. � I I 141 {1 Ii i MICROF I LI4E BBY 1.-,`., DORM -'-MIC R;LA B'- JJJ I CEDAR RAPIDS • DES MOINES (, � ..( IwI I s PERFORMANCE MEASUREMENTS: 1. No. of licensing inspections complaint inspections request inspections 2. No. of reinspections 3. No. of violation orders 4. Emergency orders issued 5. Certificate of Structure Compliance 6. Rental permits issued 7. Referrals to Legal 8. Court filings 9. Rent escrow certification 10. No. of appeals - variance/upheld/dismissed Revenues generated Compared to cost of administration of program Expressed as a percent DIVISION ANALYSIS: FY83 FY82 Projections - 805 - 170 i 20 - 3750 657 730 56 375 9I 925 479 975 1 IwI I s PERFORMANCE MEASUREMENTS: 1. No. of licensing inspections complaint inspections request inspections 2. No. of reinspections 3. No. of violation orders 4. Emergency orders issued 5. Certificate of Structure Compliance 6. Rental permits issued 7. Referrals to Legal 8. Court filings 9. Rent escrow certification 10. No. of appeals - variance/upheld/dismissed Revenues generated Compared to cost of administration of program Expressed as a percent DIVISION ANALYSIS: FY84 FY84 This Quarter Year -to -Date A study of the benefits and problems encountered after the reorganization of Fire and Housing Inspection duties will be conducted. A report of the benefits and problems encountered in centralizing property records and incorporating the City Computer Center into the record maintenance operation. 142 r 141CROFILMED BY - -i - - JORM-MIC R#Ci1B- 1 CEDAR RAPIDS DES MDIYES T 'J FY83 FY82 Projections - 805 - 170 - 20 - 3750 657 730 56 375 468 925 479 975 1 30 1 5 0 5 44/36/1 150/ $48,778 $65,888 $87,133 $77.,377 57% 91% FY84 FY84 This Quarter Year -to -Date A study of the benefits and problems encountered after the reorganization of Fire and Housing Inspection duties will be conducted. A report of the benefits and problems encountered in centralizing property records and incorporating the City Computer Center into the record maintenance operation. 142 r 141CROFILMED BY - -i - - JORM-MIC R#Ci1B- 1 CEDAR RAPIDS DES MDIYES T 'J E:RPEII)IT11RES: PENSONA6 SERVICES CONMOUITIFS SFI?VICES AND CHARGES CAPITAL UOTLAY TOTAL RE:CE1 PTS: CITY (Jh IOWA CITY h'Y84 (IPE.<ATIIIG OIIUGF:T RECEIPTS AND ESPFkU17UkKS SUMMAkY 13430 FIRE PkEWIT 6 SAFKTV INSPECT IIkOPERTY TAX LICENSES 6 PERMITS RENTAL PERMITS i INSPECT MISCELLANEOUS F182 FYk3 DEPT__-_ F'YAUMINUGET --------- ACTUAL F:5T1PATE. HFOIIFST PROPOSAL F1NAI, BUDGET k31404 2,106 63,618 1,410 0 (121 91,663 10,076 7,349 2,1 4 9,933 2 174 9,843 1,485 0 0 ---.6,123 --IUI,709 ......... ---72,377 ......... ---8(1,613 ......... 103,680 ......... FY02 FY83 -- F'Y84 ADMIN BUDGET ..... FINAL ACTUAL ESTIhATE PkOPOSAI, HI)U(;F.7' 52,215 22,170 49,590 583 48,145 50,000 53,6J7 10 .......... ---101,709 .......... 72,377 .......... ---103,680 .......... f F•YR4TOPERATING HUDY OF, IWA GET 13430 FIRE PREVENTI6OSAFETY INSPECT PF'ItSUrIAU SERVICES; TRANSFER TUS P[ISITIUPS BUDGET NONE: 0 F'Y83 1104 S TOTAL 0 2,00 3,00 62:B99 ..._ 1:001,110 14,435 ' 275 _ 5:101 4:280 4', 9 9 _ 1 _ INTRA -CITY CHARGENACKS: -3.00 -4,00 91:653 VEHICLE OPERATIONS 4:989 --_'- --=----------- VEHICLE REPLACEMENT 0. WORD PROCESSING p AUHINISTRATIVE OVERHEAD 0 CRD MAINTENANCE, 0 TUTAL -__4,989 NONE 144 CAPITAL OUTLAYS TOTAL 1 � u MICROFILMED BY _J - ORM'-MICR�L-A B" CEDAR RAPIDS DES MOINES 2 O CITY OF IOWA CITY FY84 OPERATING BUDGET EXPANDED SERVICE LEVEL REQUEST 1343.0 FIRE PREVENTION & SAFETY INSPECTION APPROVED FOR FUNDING: Yes COST: $25,200 DESCRIPTION: ` -time. Presently, this Inspector is paid for by the Community Reclassify one half-time Housing Inspector to full . Development Block Grant fund. WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED: ction for F The-Committeeam willor quire ifoureeds fullhtime Housingas not tInspeed ctors money threto e frome General Fund and theoequivalentram. The pof one inspector from the Fire Department. CITY MANAGER'S COMMENT: This position previously has been funded by the Community Development Block Grant Program. This continues the present level of service rather than actually expanding service. 145 ` 1 L 141CROFILMED BY JORM--MICR#CAB_ -- / `1 CEDAR RAPIDS DES MOIRES � / FUND: GENERAL PROGRAM: TRANSPORTATION PROGRAM DIVISION STATEMENT DEPARTMENT: DIVISION: PUBLIC WORKS TRAFFIC ENGINEERING j DIVISION PURPOSE: The purpose of Traffic Engineering is to install and maintain traffic City -owned street lighting system. signs, pavement markings, traffic signals and the DIVISION GOALS: . % To provide effective corrective and preventative maintenance to existing traffic control systems. GENERAL DIVISION OBJECTIVES: 1. Continued reduction of signal and street light corrective maintenance call outs. 2. Continued aggressive signal J controller preventative maintenance. 3. Continued review of existing sign system for maintenance needs. 4. Continued street marking at current level. S. Continued traffic and accident location analysis to determine trends PERFORMANCE and problems and proposed corrective action. MEASUREMENTS: f FY83 FY80 FY81 FY82 Pro ected FY84 Pro ected ttt 1. Number of Call Outs 407 484 432 2• ours Spent on P.M. program 238 425 400 p� 197 334 3. Hours spent maintaining city-wide 740 2514 2027 300 350 E sign system 2500 2500 f 4. Hours spent street striping 620 759 631 S. Hours spent on accident analysis 550 700 700 708 834 700 850 t" I 146 y MICROFILMED BY I JORM -MICR#L.A13- 111 CEDAR RAPIDS • DES MOINES IF 1E:ND1'1'URES: PERSONAL SERVICES CIIMIIODITIES SERVICES AND CHARGES CAPITAL OUTLAY TRANSFERS TOTAL ECEIPTS: PROPERTY TAX ROAD USE TAX MISCELLANEOUS C1'1'Y OF IIIEIA CITY E'YN4 OP EK TING b11UC,E:'f RECEIPTS AND FXPENVITIIHES SUMMARY 14100 TRAE'FIC FINGINWHING FY82 ACTUAI, 168,150 43,803 266,336 1,447 U 479,736 EV83 "- DEPT FY84 BUDGET AOM IN FINAL^ ESTIMATE REOIIEST PROPOSAI. BUDGET 192,230 203x8116' 196x800 1 LJ 74x450 75x750 44x650 251,919 303x373 293x506 ., 4,500 9x500 3x500 523,099 592,423 ^538,456 aaa�aceaa ,==ccacaac =c==_= ac, = - xi"j t: a F V84:13UDGET �^ r VY62 E'Y83 _�ADPIN, FINAL j ACTUAL ESTIMATE PROPOSAL BUDGET L� 1 342x216 232,842 236x617 117x472 284x543 296x239 I 20,04N 5,714 5,600 •- 479,736 523,099 ^538,456 147 f� MICROFILEBBY JORM��"'MAB`-CEDAR RAPIDS .4E5 ' I 25j297 CITY OF IOWA CITY 211,253 HUND PROCESSING 0 FY04 UPERATTNG MIDGET CHO MAINTENANCE, 0'' TOTAL 45550 EXPENDITURES OPERATING EUUIPMENT 14100 TRAFFIC ENGINEERING PERSONAL SERVICES. POSI'PIONS OUOGFT FYR3 FY84 --b-_ SN.F.NGIEF.ER.TECH. -TRAFFIC F'N 1.00 1,110 2.1,517 ^ M.W.11 - TRAFFIC ENGINEERING 1.00 I.U11 15,863 (tJl TNAFF'IC ENG.I.IIEFF 1.011 1.00 3U, 947 " ELECTRONI.CS TECHNICIAN 1.01/ 1.110 19r74U M.H.11 - THAFF'IC ENG. SICNS I.OU J.1111 17,049 EbECTP.ICIAN 2.00 2.00 37,041 M.N.11l - TRAFFIC ENGINEERIN 1.011 •I.UU 9,141 OVERTIME 4,000 LUNGF.'VJTV PAY 1525 :I:t29 FICA !PENS H,834 HPA'--1 SUHANC•ECE R,390 LIFE INIfl - 'I'U'fAL _0_OU -H_llll ==196,8110 148 TRANSFER TO: MINE 0 TOTAL 0 INTRA -CITY CHARGEKACRS: VEHICLE OPERATIONS - 25j297 VEHICLE REPLACEMENT 211,253 HUND PROCESSING 0 APPINISTRATIVE OVERHEAD 0: CHO MAINTENANCE, 0'' TOTAL 45550 CAPITAL OUTLAY: OPERATING EUUIPMENT 3,500 TOTAL I3y50U MICROFILMED BY J� JORI I -MICR#L"AB-" ` - I CEDAR RAPIDS • DES HONES I PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: PUBLIC WORKS PROGRAM: TRANSPORTATION DIVISION: STREET SYSTEM MAINTENANCE DIVISION PURPOSE: The Street Division provides street system maintenance and repair as required to meet the transportation needs of the City. DIVISION GOAL: To provide a high quality driving surface on the City's streets, alleys and bridges; and to provide routine maintenance and repair of streets, alleys, bridges, curb and gutter and sidewalks in order to maximize the life of the City's transportation facilities. GENERAL DIVISION OBJECTIVES:, 1.; To continue the.crack sealing program and complete an average of 12-15 miles of streets. 2.' To continue the asphalt overlay program at current level. 3., To sweep 20 curb miles per unit per day (7 hours per day - 5 days per week each unit). 4. To provide a dust free, chuckhole free surface on unimproved streets; to repair concrete and asphalt streets as required. 5. To remove snow in a timely manner and minimize hazardous driving conditions. 6. To maintain storm sewer structures to control erosion. 7. To provide safe, sidewalks at street crossings for all pedestrians including the handicapped. 8. To provide City wide leaf pickup in the fall. PERFORMANCE MEASUREMENTS: (Projected) (Projected) No. of miles crack sealed No. of blocks overlayed Sweeping: curb miles per unit per day No of spot repairs and chuckholes filled per year Labor hours per inch of snow FY80 FY81 12 15 16 22 12 12 2295 1965 37 42 149 FY82 FY83 20 15 30 32 15 20 .1995 2270 46 48 j(I t i IIICIIFILI4EI BY J.-JORM --- -...` �...111 �j CEDAR RAPIDS DES MOINES ' FY84 i5 30 20 2230 48 (Projected) (Projected) (Projected) FY80 FY81 FY82 FY83 FY84 Storm sewer structures reconstructed 7 5 3 6 10 per year No. of dropped sidewalks built at 50 19 25 24 15 intersections per year Leaf loads picked per year in fall 152 160 171 200 215 Due to the addition of new streets, the .number of labor hours for all Street Department Programs, e.g., repairs, sweeping, snow removal, etc. will increase each year: DIVISION ANALYSIS: Although road -use tax revenues are not keeping pace with inflation it is imperative that major preventive maintenance projects be continued to avoid major repair costs in the future. 150 MICROFILMED BY L - -�- i. R 1 -JOM- -'MIC R�►LAB�- CEDAR RAPIDS DES MDINES Ji i (:11Y OF lUWA CITY FYu4 OPENATING RIIUGET HECEIP'1'S AND t:%FENDITURES SUMNAIkY 14300 STREET SYSTEM NAIWCENANCE FY84 WIDGET - FY82 FYH3 DEPT--- AIIMIN -FINAL ACTUAL ES7INATE HEOUESI PRUPOSAL HUUGFT PF.IISUNAL SERVICES 353;03i 413,047 442,367 441,067 CUMr0D1T1ES 123,532 246,350 296,675 241,115 SF:HVICF.S AND CHARGES 461,571 395,b30 473,646 4 2,4 6 _ CAPI'T'AL OUTLAY 336,011 300,000 340,000 300,000 + { 'TRANSFERS 0 0 0 0 It ---- ......... --------- ......... .... 110TAL 1,274,147 1,357,027 1,554,90b 1,424,678 RECF:I PTS; - FY64 BUDGET ----- e� FYb2 F'Y63 ADMIN. FiIIAI, ACTIIAI. ESTIMATE PROPOSAL BUDGET ci PROPERTY TAX 23 97,303 115,176 ROAD USE TAX 1,2b5,2011 1,246,674 1,300,000 r41SL'F:LLAnEDUS 6,962 11,050 9,500 ----...--- ---....... .......... .......... 1,274,147 1,357,027 1,424,670 ! I I 7 i • i i 151 'I 1 141CROFIL14ED BY II �• DORM. "MICR#L:AB-- L1... ` CEDAR RAPIDS •DES MOIRES � 1 J CITY (IFIOWA CITY i F'Y84 (IPERATING BUDGET E:XPENOIT'URFS 14300 STREET SYSTEM MAINTENANCE. '.4 PERSONAL SERVICES: i PUS1'1'1NNS DUUGET -- FYR3 F'Y44 g--- (Jr im � SR. M.W. - ST'REET'S M.10.111 r SlREF:'I'S M.M.1) = STREF.JS MIIDJACKING SR. CLERK/'1'YI'1S'r - STREETS M.10.11 - STREETS M.W0 - STREET'S - STREET/SAMITAIJUN SIIPT ASST SUPT - STREETS TEMPORARY , EPIPI,UYEES UVE:NT'J ME: Ij0K-F:VJTY PAY FICA IPERS HEALTH 1145IIRANCE I,IPF' INSUPAn(:F. T'OTAI, 2.00 2.00 38,77.2 4.00 4.U0 76,621 1.00 1.00 18,443 1.00 1.00 14,HH1 4.00 4.00 66,713 5.00 5.00 73,436 .50 .59 14,676 1.00 1.00 24 833 12,590 32:400 3,313 750006 20,464 18:791 18.50 18.50 441,087 152 HONE TOTAL TRANSFER TOt INTRA -CITY CHARGER ACKSt VEHICLE OPERATIONS 2.21 ,012 VEHICLE REPLACEMENT 137:405 WORD PROCESSING 0 ADMINISTRATIVE OVERHEAD' 0 CRD MAINTENANCE 0 TOTAL 358,497 CAPITAL OIITLAYt ASPHALT IIVERI,AY 300,000 TOTAL 300,000 T, MICROFILMED BY I �'-DORM—"MICR(�L`A6 CEDAR RAPIDS DES MOIRES /� i � \ I f D CITY OF IOWA CITY FY84 OPERATING BUDGET EXPANDED SERVICE LEVEL REQUEST —, 1430.0 STREET SYSTEM MAINTENANCE t COST: $1,387 APPROVED FOR FUNDING: No ; DESCRIPTION: Increase one summer temporary position over FY83 Budget (total of four temporary positions in FY84) to help with growth in work orders in summer." WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED: R p r� t The number of work orders from other'departments•that the Streets Department has been doing has increased the i ;4 employee workload. An extra position is needed in order for current and added jobs to get done. F , CITY MANAGERS COMMENT: There is limited funding for street system maintenance and this does not appear to be a priority. NI i 1 I U I 153 MICROFILI•IED BY -JORM--MICR# AB-- !!! CEDAR RAPIDS DES MOINES / / PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: PARKS E RECREATION PROGRAM: PHYSICAL ENVIRONMENT DIVISION: FORESTRY DIVISION PURPOSE: The forestry division provides care of established city trees, maintains a tree planting program for city streets and parks, monitors and advises city residents about tree and shrub planting in street right-of- ways, plans and maintains flower beds in city parks, acts as a consultant on insect, disease, or landscaping problems encountered by other city divisions, and dispenses information to the public concerning arboricultural problems. DIVISION GOAL: To improve the quality of tree care city-wide by practicing more efficient and thorough routine maintenance, and by increasing the level of preventative maintenance. GENERAL DIVISION OBJECTIVES: 1. To decrease contracting of moderately difficult trimming and removal work, and to more effectively use city funds by increasing the division's capability to perform the work. 2. To decrease maintenance time spent on flower beds by 15% per year. NEW DIVISION OBJECTIVES: 1. To increase the number of service requests responded to and completed per month by 100%/100% respectively. 2. To -implement a cooperative tree planting program between the city and owners or occupants throughout the city by providing trees to be planted on private property. 3. Complete city street tree inventory and enter it on the computer. 154 fI� 1 MICROFILMED BY JORM-MICIZ16 Amr- CEDAR RAPIDS • DES MOVIES PERFORMANCE MEASUREMENTS: Estimated Projected FY81 FY82 FY83 FY84 No. of trees trimmed in city parks 16 167 270 200 No. of trees planted in city parks 0 0 30 40 No. of trees planted beyond sidewalk 0 0 0 40 (on private property) % of service requests received that are responded to per month 0 0 40% 80% % of service requests responded to that are completed per month 0 0 30% 70% % of division work hours spent on flower beds 0 30% 25% 21% DIVISION ANALYSIS: Previous low levels of arboricultural care and high levels of tree and shrub planting within the city, have created a need to increase the intensity of maintenance the division provides. The goals, objectives, and performance measurements previously mentioned are realistic methods and ideas of achieving the simple purpose of providing quality arboricultural care in the city. Increasing the amounts of service requests handled and tree trimming completed, as in the performance measurements stated above, will depend upon the acquisition of new forestry equipment. Decreasing time spent in flower beds will be accomplished by locating beds in more maintainable areas, and by planting lower maintenance flower species. 155 141CROFILMED BY JORM--MICR46LAG'- 111 CEDAR RAPIDS DES MOV ES J J'. 'J F:XPF:NDITORF:S- CITY OF IOWA CITY FYH4 OPERATING HUDGET RF.CF:1P'FS ANO EXPENDITURES SUMMARY 15100 FORESTRY FYN2 -UAL I� { UF.PT -_- FY181UMINDGET --'FINAL ACT ESTIMATE PFRSONAL SERVICES PROPOSAL DLIUGE'F 10,397 CUNMOUITIEs 38,054 29,945 SERVICES ANTI CHAR(:F.S CAPITAL UUTLAY 28,2/4 41;499 49;394 TPANSFEkS 0 U TUTAL 4,200 i :.RECEIPTS: 80,785 ..:I �{ ... ,.. .. PRLIPP:HT Y TAX CITY OF IOWA CITY FYH4 OPERATING HUDGET RF.CF:1P'FS ANO EXPENDITURES SUMMARY 15100 FORESTRY FYN2 -UAL FY83 UF.PT -_- FY181UMINDGET --'FINAL ACT ESTIMATE RE011F..ST PROPOSAL DLIUGE'F 10,397 24.491 38,054 29,945 28,2/4 41;499 49;394 44,360 0 U R,400 4,200 80,785 FYH2 F'Ytl3 AUM[NFY04 BUDGET ----- FINAL ACTUAL F,STIMATE PHUPUSAL BUDGET 39_123 67,200 80,785 39,123 ---------- 67,280 --- -...... 80,785 ---------- __________ __________ ___==_=_== 156 MICROFILMED BY I1 -DORM "'MICR#LAEF CEDAR RAPIDS DES MOINES I 1 . I o - j CITY OF' IONA CITY 11 F'YH9 OPERATING BUD(;cT EXPEk01TURES 15100 FORESTRY R PENSONAI, SERVICES: TRANSFER TU: POSITIIINS WIDGET NONE 0 FY03 F'Y04 g TOTAL •• F'OHESTER/HUk1'ICIILTHHALIST 1.00 1,00 20 987 TEMPORARYF;NPLOYEES 5,200II UYFHTIMF: 320 FICA 1776 _. IPERS , 1168 HF ALfII INSURANCE: 444 �y LIF F. iNS111tanCE5o INTRA -CITY CHARGEDACKSI e 1'U1'AL 1.00 1.00 29r945 VEHICLE DPERATIONS 0 - _ VEHICLF. RF:PI,ACF.FIEN'f 1,000 r WORDPROCESSING ADMINISTRATIVE OVERHEAD p I CBD MAINTENANCE p j ,.I i .. ... TO'fAh 1,000 + ' CAPITAL OUTLAY: TREES G SHRUBS 4,200 I 'fliT'A1, 4; 200 j I _ I I I� I,tl I 157 d i I \ MICROFILMED BY _-1 JORf1A--'MICR#LAB�- CEDAR RAPIDS • DES M01RES 1 \! I CITY OF IOWA CITY FY84 OPERATING BUDGET EXPANDED SERVICE LEVEL REQUEST i 1510.0 FORESTRY COST: $34,741 APPROVED FOR FUNDING: No DESCRIPTION: Acquisition of new forestry equipment: 1 -ton dump truck with boom bucket attachment, brush/limb chipper, i chainsaw. `J WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED: The level of tree care needed to provide a healthy urban forest environment is not being meta The ever-increasing size of the trees in the City creates more extensive trimming, felling, and cleanup operations. These services cannotbe maintained with handtools and the limited amount of equipment currently available. Completing medium to large jobs with contracted services causes delays, creates safety hazards, and inconveniences citizens. :Time- consuming small jobs are made even more so by unavailable equipment or complete lack of same. i CITY MANAGER'S COMMENT: No financial information has been presented to demonstrate that this service cannot be accomplished more efficiently and effectively by existing private businesses. ' ii 158 141CROFILMED BY I �-- JORM--MICR#LA9' CEDAR RAPIDS • DES MOINES PROGRAM DIVISION STATEMENT DEPARTMENT: PARKS & RECREATION I \ - I i FUND: GENERAL DIVISION: CEMETERY PROGRAM: PHYSICAL ENVIRONMENT L F DIVISION PURPOSE: To provide a dignified, well-maintained setting for interments, assist the general public with lot locations, deed transactions, sell cemetery lots, and to keep all cemetery records current. i, DIVISION GOALS: To maintain the current high level of grounds maintenance within the cemetery, at the Civic Center, and all other areas maintained by the Cemetery staff. GENERAL DIVISION OBJECTIVES: age.stand of deteriorating trees within the cemetery To continue'to systematically replace the even. (See performance measurementsYl).- 2. To maintain the current 10:6%.level of time spent by the cemetery crew outside the cemetery maintenance proportionally. 3. To repair 145 settled graves per year. 4. To repair 130 monuments. 5. . To pin out 50 new grave spaces by December 1, 1983. NEW DIVISION OBJECTIVES: NEW expand record-keeping procedures to include 50 additional detailed drawings of burial lots. 2. To introduce and acquire Council approval of updated fees and charges by March 1, 1984. PERFORMANCE MEASUREMENTS:Estimated Projected 1. No. of cemetery treesremoved planted No. of cemetery trees 2. % of time spent outside cemetery by crew 3. No. of cemetery graves repaired 4. No. of monuments repaired by crew I FY81 FY82 FY83 FY84 8 9 10 6 4 NA 4 4 22 10.64 10.64 10.6 35 145 145 145 2 136 136 136 159 r'- ` MICROFIL14ED BY j DORM MIC MOS CEDAR RAPIDS •DES MONES E5 I 160 MICROFILMED BY -JORM- -MICRI LAB CEDAR RAPIDS DES M014ES 5. No. of monuments repaired by contract 50 39 28 25 6. No. of new graves pinned out 0 57 100 50 7. No. of detailed drawings of burial lots N/A N/A 40 50 DIVISION ANALYSIS: Reducing the percentage of time spent outside the cemetery by the crew has allowed us to accomplish the main FY82 goal, to improve the level of maintenance within the cemetery. Maintaining the current percentageof time spent inside the cemetery will allow time for needed grounds renovation. 160 MICROFILMED BY -JORM- -MICRI LAB CEDAR RAPIDS DES M014ES k:MHF.1101•fI)kES0 PERSD6AL SERVICES CIIHMDD rhis SERVICES AND`CHANGE:S CAI'I'IAL OUTLAY TRANSFERS TOTAL REC EI P1'S 1 CITY UF MAA CITY FYU4 UHEkATING BUDGET RECEIWI'S AND EXH IWITURES SUMMARY 15200 CEEIFlEkY -- FY84 HUDGET - FY82 FY63 UEPT ADRIN F'1NA1j AC7'UAI, ESTIMATE REUUEST PROPUSA6 ..WIDGET R5 -1b1 61,157 82.593 81,349 .5:00910887 9:482 81299 . 141949 113:,183 2.3,081 19,1777 1,330 6,400 8,471 8:4711 .. --- - ----- --------- 7oh,439 91---- 123,627 117:296 co==.o==c oc==oco=e coe=ooc-o 000aeeooe oo==oo=oa PRUPEk7'Y TAX DIIRIAL PERMITS CEMETERY LOT SAIPES PEki'EI'UAI, CARE INTEREST M18CF:L6ANEUUS ----- FY84 HUDGET ----- FY82 FV83 ADMIN. FINAL ACTUAL ESTIMATE: PROPOSAL BUDGET 67:731. 62:658 oil 400 •10,512 9:964 10:000 11,497 12,500 12,016 15,250 6:430 6,430 1,449 75 450 .- ..r 106,439 ---------- ... _ 91:627 ---------- .. .----------- 117-296 ---------- ---------- JORM--MICROLAU I CEDAR RAPIDS DES MOINES I CITY OF' IOWA CITY FY04 OPERATING BUDGET EXPENDITURES 15200 CEMETERY 162 Fr-- MiCROFIIMED BY r L"- DORM"-MICR+IZA Ef ICEDAR RAPIDS • DES MOINES TRANSFER TOt NUNE TOTAL INTRACITY CRARGEHACMSt, VEHICLE: OPERATIONS 6,262 VRHICLE REPLACEMENT 6:346 WORD PROCESSING. 0 ADMINISTRATIVE: OVERHEAD 0 CHO MAINTENANCE 0 ---------- TOTAL 12r60H CAPITAL OUTLAY: ASPHALT UVERLAY 5,196 ELECTRICAL RFl2RING 2,500 GUTTERS 6 SIDING 775 TOTAL 80471 I,I PERSONAL SERVICES: , .r PUS]THINS MUDGF.T FYR3 PY114 S J M.W.IIJ - CEMETERY 1.00 1.00 10,443 SW, h.W. - CEMETERY 1.00 1,00 21.392 Jjl M.W.I1 - CKM:TERY 1.00 1.00 14,666 'RPPOHARY EMPLOYEES 13,H00 OVERTIME 600 LUNCF;V17'Y PAY 650 PICA 4.616 J !PERS 3,OHH HEALTH ItISUItAtICE 3,960 LIFF' INSORAHCE 134 TOTAL _3_00 _3_00 P1r349 L i.. I r 162 Fr-- MiCROFIIMED BY r L"- DORM"-MICR+IZA Ef ICEDAR RAPIDS • DES MOINES TRANSFER TOt NUNE TOTAL INTRACITY CRARGEHACMSt, VEHICLE: OPERATIONS 6,262 VRHICLE REPLACEMENT 6:346 WORD PROCESSING. 0 ADMINISTRATIVE: OVERHEAD 0 CHO MAINTENANCE 0 ---------- TOTAL 12r60H CAPITAL OUTLAY: ASPHALT UVERLAY 5,196 ELECTRICAL RFl2RING 2,500 GUTTERS 6 SIDING 775 TOTAL 80471 I � I ,I 1 'r PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: PARKS b RECREATION PROGRAM: HUMAN DEVELOPMENT DIVISION: RECREATION DIVISION PURPOSE: The Recreation Division conducts leisure time services for people of all ages and abilities including organized activities and supervised play. This division with the assistance of the Parks Division operates a 44,000 sq. ft. recreation center available about 110 hours weekly, three swimming pools, 13 tennis courts, a children's museum, 12 league ball fields and in addition conducts programs at several parks and public school facilities. DIVISION GOALS: To maintain the current level of services with emphasis on quality of delivery and credibility while increasing the numbers of people served. GENERAL DIVISION OBJECTIVES: 1. To maintain current level of building maintenance. Ongoing. 2. To more effectively publicize services with cable TV programming. Ongoing. 3. To increase recreation participation of handicapped people through joint cooperative efforts with known local agencies who work with special populations. Ongoing. 4. To reduce "lost" swimming days from one to zero. Ongoing. NEW DIVISION OBJECTIVES: 1. To provide services for those with physical disabilities who are not currently participating in other City recreation programs with at least one activity for 10 persons by 4/84. 2. To carry out the provisions of the Rehab Services grant for special populations by 9/83. 3. To increase the average of .75 to one trip per month for senior citizens by 6/84. 4. To develop seasonal maintenance schedule manuals for better operational effectiveness by 1/84. 163 !J i MICROFILMED BY IL - , JORM "-MIC RCA B'� f CEDAR RAPIDS • DES MOINES PERFORMANCE MEASUREMENT: Projected Projected FY80 FY81 FY82 FY83 FY84 Percent of persons satisfied with NA 6,563 6,196 6,600 6,600 No. borrowing equipment services (random sampling) 93% 90% N/A 90% 90% Daily average paid admits No. attending Children's Museum 5,636 3,142 2 outdoor pools (cal. yr.) 1,291 998 908 980 900 No. lost swimming days 1 5 1 0 0 No. attending Recreation Center 186,000 181,024 185,349 180,000 180,000 No. attending neighborhood 10. 15 15 17 No. attending SPI activities 4,911 activities (cal. yr.) 57,173 62,494 36,788 60,000 60,000 No. of units'of all organized 12 DIVISION ANALYSIS: programs (aquatics, cultural, Continued emphasis on maintaining good quality services while involving more people by staff training and adjusting to public needs. Participant physical social special fluctuate with varied conditions not the least of•which is the competition for leisure time. Use of the computer for class registration pop.) NA 6,563 6,196 6,600 6,600 No. borrowing equipment 570 621 681 700 - 700 (cal. yr.) No. attending Children's Museum 5,636 3,142 1,896 3,000 3,000 (cal. yr.) No. attending playgrounds 6,999 6,713 3,314 6,500 6,000 (cal. yr.) No. handicapped agencies cooperating 10. 15 15 17 No. attending SPI activities 4,911 8,494 6,7137 6,835 7,000 No. senior citizen trips 5 15 9 12 12 DIVISION ANALYSIS: Continued emphasis on maintaining good quality services while involving more people by staff training and adjusting to public needs. Participant numbers fluctuate with varied conditions not the least of•which is the competition for leisure time. Use of the computer for class registration and temporary help records would be extremely helpful in view of the number of contacts and time involved. FY81 SPI attendance figures included senior citizen activities no longer conducted by Recreation Division. 164 I MICROFILMED BY JO"RM-'MIC R(�LAB-- j CEDAR RAPIDS • DES MOINES .,I Ji 165 J 141CROFILMED BY ! JORM--MIC R46LAI3'- 111 f� CEDAR RAPIDS DES MOINES CI'IY OF IOWA CITY RECF1I'PB SAND EXPENDITUNESESUMMARY 1610() HF'CPEATION E:XPF:N01'Il1ltE5: F'YH2 FY03 UF.'FT --- FY04 BUDGET -------- ACTI) A1, ESTIMATE RE611EST PNOPOSA6 BUDGET_ PERSUNA6 SERVICES - COMI'UDLTIES 375,761 412,413 435,234 435,234 SERVICES AND CHARrES CAI'ITAL 33,430 1114,40() 45,031 111,1)61 39 150 117,563 ) 115;850 OUTLAY TRANSF'EPS 4,275 4,670 4 500 r 4,800 -----..-- 0. T(1'fAL 517,874 ......... 573,175 ......... ...?2.250 596,747 --------- 617,204 RECEIPTS: FY87. FY03 FY84 ADM IN BUDGET ----- .ACTUAL ESTIMATE PRIIPDSAL BUDGET - PRC'PENTY TAX RMCHF:ATlUN FEES 361,067 75,'1()4 406,867 414,717 P110L AOMISSIDN DUTKL/NDTRL TAXX h3,51N 75,00(1 76,0 78,092 86,241()20 HECREATIIIN RENTALS COMMISSIONS AND CONCFSSI 0 9,657 9,066 22,250 9 7 60 kF:CHF:ATlUN HNSERVATIONS MISCFI,bANEUUS 3,597 31600 70 3,600 4 ,303 2,550 2 F26 ---517,N74 573,175 617,284 165 J 141CROFILMED BY ! JORM--MIC R46LAI3'- 111 f� CEDAR RAPIDS DES MOINES CITY (IF IIIWA CITY F•Yk4 OPE.kA'I'ING 1ilIDGET EXPENVITURES 16100 10CREATION PEHSONAL, SERVICES: ._. - POSITICINS F'Y83 V104 RECREATID14 SUI'EMINTENDFNT 'I REC, PROGRAM SUPERVISOM Sit, h M, - RECREATION - Sk, C(,E:RK-/TYPIST REM..AT1O 'ADMIN, S F:C. - kF:C. M.W.1:kECkEATIUN t GVMT BLDG M.W,1I- RECREATION TFMPI1kARY EhPI,OYEES OVERTIME LOdGEVITY PAY PICA IPP. HS HEALTH 1NSUNANCE LIFE INSUkANCE TUTAL TRANSFER TI1I BliucE'R POO1, CONSTRUCTION 21,250 TOTAL 1,00 1,00 3:1,428 4,00 4.00 — 81,123 1,00 1,00 1'1,2N9 1,00 1,00 16,621 1.00 1,00 18,995 1,00 1.00 1,00 1.00 14,013 16,620 185x300 2,000 25,838 10,686 10,00 10.00 -.10=494 435,234 166 INTRACITY CHARGEHACKSf VEHICLE OPERATIONS 6,266 VEHICLE REPLACEMENT 4,489 wOHO PROCESSING ADhIN1STHATIVE OVERHEAD 0 CBD MAINTENANCE: 0_ TOTAL 10,755 CAPITAL (OUTLAY: CONVERT LIGHTS1,100 CITY PARK WATER TANK 1,500 LOUNGE: FURNITURE 1 0 TV FOR GAME ROOM 0 0600 FIELD DRAG TOTAL 4rNO11 1r -- J 141CROFILMED BY " JORM"-MICR�L'lC B'- j CEDAR RAPIDS DES MOINES CITY OF IOWA CITY FY84 OPERATING BUDGET EXPANDED SERVICE LEVEL REQUEST 1610.0 RECREATION DIVISION C057: $1,000 APPROVED FOR FUNDING: No DESCRIPTION: Two ceiling fans for Recreation Center craft room to circulate the air, particularly for the three to four, months that the heat is excessive. WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED: This room is not air conditioned and needs additional cooling in summer months to make it more comfortable for use. CITY MANAGER'S COMMENT: This improvement is not considered to be a priority. 4 I} { p i 167 MICROFILMED BY JORM-MICR#LAB- CEDAR RAPIDS • DES M01.4 f o PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: PARKS & RECREATION PROGRAM: HUMAN DEVELOPMENT DIVISION: PARKS _ DIVISION PURPOSE: = I To provide parks and their facilities for quality leisure time activities for the citizens of Iowa City and the general public. 6„ DIVISION GOALS: To maintain all parks and their facilities at the current service level based upon usage and demand; to service and maintain other public facilities as assigned. GENERAL DIVISION: r, f 1. Maintain a program of agricultural practices to improve turf on selected park areas. j 2. Continue the use of chemicals and growth retardants on hard -to -mow areas to reduce costs. z !1 3. Reduce dendelion problem in City Park with spring and fall application of chemicals. r NEW DIVISION OBJECTIVES: 1. Erect chainlink fence on outfield perimeter of one ballfield per year. November 83 2. Replace three play equipment items removed because of hazard to users. August 83 3. Construct restroom and storage facility at Napoleon Park, if donated funds are made available. May 84 PERFORMANCE MEASUREMENTS: - Actual Estimate Projected FY80 FY81 FY82 FY83 FY84 - -I No. of shelter reservations per season 1224 1349 1358 1410 1500 I No. of flowerbeds planted: 14 16 16 16 18 ! No..of hours spent on mowing operations per season 4910 4703 4748 4586 4690 i 168 I � j- 141CROFILMED BY DORM"--MICR�C,40� ' ---- CEDAR RRR1D5 DES MOINES No. of hours spent on projects for other City 2784 2455 2428 2620• 2550 Departments I No. -of maintenance acreage assignment per employee 36.3 36.8 36.8 39.6 40.5 Dollar cost per acre of z L maintained park and other non -park properties 632.87 677.52 711.69 806.63 811.81 Total gallons of fuel consumed per fiscal year 13,221 11,501 12,207 13,000 12,350 DIVISION ANALYSIS: In order to provide current level services with proposed budgets, it will be necessary to initiate more and better practices relative to efficiency and workload. 169 MICROFILMED BY DORM--'IVI IC R(�l: A B-` I CEDAR RAPIDS DES M019ES. o� I z L i J i t. 'r I CITY IIF IOWA CITY F Y 8 4 OIENATfl14 UIIUGE:1' RECEIPTS AND E:XPEIvOTURES SUMMARY MOO PARKS \ EXPENDITURES: -- - - - - --- -- --- FY04 BUDGET = ��- FY82 ACTUAL FY83 ESTIMATE DEPT ADMIN FINAL REOUEST PROPOSAL NUDGET PE:kSUNAL SEHYICES 243,790 28U Nis 273,428 28,764 273,428 28,714 C(IMAUOITIES SERVICES AND CHARGES 24,441 97,994 2.8,161 95,624 103:663 3,600 9'6,283 2:800 CAPITAL OUTLAY 4,055 U 1,400 10,0110 0 10,000 TRANSFERS 416,0110 409,655 - 411,225 TOTAL 370,280 _-------- RECE:IPTSS ..-•- FY 84 BUDGET •--•� t FY02 ACTUAL FY83 ESTIMATE A0141 PHIIPASAI, FLIM, �w # PNOPE:HTY TAX 350,302 408,754 403,600 304 + HE.CHE:ATION RENTALS COPoMISSIONS AND CUNCESSI 304 2,639 300 3,350 3,350 Ji COD MALNT CDARGEBACKS 0 17,035 3,496 IUO 3,671 100 MISCEI,LANEDUS 416,000 411,225 _-_3711_2HU CITY OF IOWA CITY FYH4 OPERATING DUDGET EXPENDITURES 16200 PARKS PERSONAL SERVICE'S: PUS) T1 0115 FYP3 FYH4 nei v J TRANSFER TO! BUDGET PARK LAND PURCHASE 10,000 TOTAL SO,000 4.00 J 67,273 M.W.17 - 1'AkKS 2.00 SR..JM.W. - PARKS MOW.IMC 3.00 M.1%.1.11 - PARKS 57,423 SR. M.W. - PARKS CUFISTRIICTIU 1.00 PARKS SUPERINTENDENT 1.40 TEMPORARY h.Ml'LIIYEES 29,640 OVERTIME LUNGEVI'TY PAY -_-69,871^ -' FICA 1,0(10 IPERS -, HEALTO-INSURANCE CAPITAL OUTLAY! FIFE INSURANCE. 15,367 TOTAL TREES 6 SHRUBS 11,676 nei v J TRANSFER TO! BUDGET PARK LAND PURCHASE 10,000 TOTAL SO,000 4.00 4.00 67,273 2.()0 2.00 37,359 3.00 3.00 57,423 1.00 1.00 20,584 1.40 1.V0 29,640 0 16,046 -_-69,871^ 1,0(10 2,051) CAPITAL OUTLAY! 15,367 1 TREES 6 SHRUBS 11,676 3 WEED EATER TRIMMERS 13,644 PLAYGROUND EOUIPMF.NT 526 11.00 11.00 273,428 171 INTRA -CITY CHARGEHACKSS VEHICLE OPERATIONS 44,923 VEHICLE. REPLACEMENT 24,948 WORD PROCESSING (1 ADMINISTRATIVE OVERHEAD U CHD MAINTENANCE 0 TOTAL -_-69,871^ CAPITAL OUTLAY! 1 TREES 6 SHRUBS 1,000' 3 WEED EATER TRIMMERS 600 PLAYGROUND EOUIPMF.NT 1,200 ��� TOTAL i, 800 i MICROFILMED BY --JoRM-..-MICR#LAB._ CEDAR RAPIDS • DES MOINES 4 e�I PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: LIBRARY PROGRAM: HUMAN DEVELOPMENT DIVISION: DIVISION PURPOSE: To provide the residents of Iowa City and contractual service areas with information resources and library ^- I services. t DIVISION GOAL: Within the current level of service apply the results of a systematic planning process using community 1" analysis as the basis for setting service priorities. s GENERAL DIVISION OBJECTIVES: a 1. Continue .to, find ways to. adjust to the higher volume of service since the opening of the new building and try to reduce user. dissatisfaction with the need to frequently wait to obtain service. of 2. Increase the efficiency of handling and the quantity of items added to the library collections so that 80% of user's searches for a specific item are satisfied. �I .3.; :Sustain the FY83 level of volunteer hours and increase the amount of gift materials added and private funds received to augment tax support. .M 4. Complete the second cycle of the planning process by implementing strategies developed in FY83. PERFORMANCE MEASUREMENTS: 172 111CROFILMED By _ JORM--MICR#LAO JJJ LCEDAR RAPIDS • DES MOINES FY80 FY81 FY82 FY83 FY84 — (eot•) (goal) 1.A. Registered borrowers) 221625 31,900 36,950 41,600 44,900 % IC residents who are registered 34.4% 46.2% 62.2% 68% 70% B. N people entering the building 295,345 278,840 422,000 450,000 450,000 — Per hour open 94.8 93.9 135.4 140.0 140.0 C. Circulation 424,370 434,660 487,070 525,000 550,000 Per FTE staff assigned to Circ. Dept. 36,117 42,406 56,300 53,200 55,600 I I D. Questions handled 33,460 32,224 44,610 48,000 48,000 Per FTE staff assigned to Info. Desk 15,209 14,849 19,228 19,500 19,500 )Includes Iowa City, rural Johnson Co., Coralville fee card holders. ` 172 111CROFILMED By _ JORM--MICR#LAO JJJ LCEDAR RAPIDS • DES MOINES I I E. Meetings by non -library groups/turndowns 97/NA F. Avg. length of time people wait to check NA 2 min. out. 62% 73% % of time no one waiting to use catalog NA NA terminals 50% G. % of all written comments on library NA 75.0% services which are complaints, re: NA 17%/4% waiting for service 17%/2.5% N. % of phone information requests Information staff too busy to accept 10.2% 2.A. Circulation per item added (a ratio above 40 indicates collections are deteriorating) 33.0 B. % of booking requests (equipment, films, video) not able to fill because equipment or item already in use NA C. Availability rate (% of collection on (1973)3 shelf available for use) 63.2% 0. % of collection checked out/in Reshelving NA 3.A. % of acquisitions which are gifts or 69/NA 798/NA 850/ 850/ NA 2 min. 2 min. 2 min. 62% 73% 80% 80% NA 74%2 ' 50% 30% 14.8% 18.6% 18.0% 18.0% 40.7 33.1 41.0 40.0 NA 29.8%1 30.0% 20.0% (FY79)3 69.4% 70.2% 75.0% 80.0% NA 17%/4% 17%/3% 17%/2.5% purchased from grants or gift funds 23.6% - 30.3% 34.1% 32.0% 33.0% H. Voluntecrs in FTE/%' of total staff 1.2/3.6% 1.0/3.2% 2.5/7.5% 2.6/7.5% 2.6/7.5% 4. Revised objectives and performance measures which reflect new priorities are ready by fall 1983 to use to prepare FY85 budget. 1 16m films and AV equipment only. 2Based on 6 months (1-1-82 to 6-30-83). 3Adult books only in these years. DIVISION ANALYSIS: With the establishment of the ICPL Foundation and the increased use of volunteers, the Library Board has made a strong commitment to help support continued excellence in library service with resources from the private sector. The staff -Board -citizen planning committee has produced community-based data and recommen- dations which need to be refined and analyzed in order to develop service priorities to guide the Board in adjusting service levels. The library is still learning the most effective ways to deliver services in the new facility. For these reasons, the Board requests a maintenance budget for FY84 which will continue services at their current level. 173 �r'- IIIr _1 � MICROFILMED BY 1" JORM -MICR6CA9'- - I CEDAR RAPIDS DES MOINES i J� IOWA CITY PUBLIC LIBRARY GIFT AND BEQUEST FUND (in thousands) SOURCE: Iowa City Public Library Annual Reports The Library's Gift and Bequest Fund dates back to the 1950's. Until the mid -70's the library received from $3,000 to $4,000 a year from miscellaneous gifts and the income from two trust funds. With the establishment of FRIENDS of the Iowa City.Public Library in 1975 gift income increased substantially as the group used dues, an annual book sale and other efforts to make an annual gift to the Library. The Library Board conducted a new building fund drive in 1980 and 1981 and raised $40,000. In addition, the new building generated several unsolicited gifts from individuals and community groups in 1982. With theestablishment of the Iowa City Public Library Foundation in March 1982, the Library now has two major support groups and the Board hopes to receive at least $20,000 to $30,000 per year to support special projects and the book collection, and to create an endowment fund for the Library. In the past, the bulk of the funds have been spent for equipment and library materials. In FY82 and FY83, $20,000 was used each year to augment the regular library materials budget in addition to funding special projects such as the expenses for the move to the new building and all opening events, library brochures, a local newspaper index, surveys and other costs of the currentplanning process T''- � -,__ money for the Foundation. 174 l I` ji _1 - , ` i I-0ICROEI LMED BY 11" JORM-'MIC RLA 6 CEDAR RAPIDS DES MOINES (est.) FY79 FY80 FY81 FY82 FY83 GIFT MONEY RECEIVED $7.4 $14.1 $26.2 $47.0 $22.0 GIFT MONEY EXPENDED $6.6 $ 3.0 • $11.0 $30.2 $37.0 YEAR END BALANCE $6.0 $17.7 $32.9 $51.5 $29.7 EXPENDITURES AS % OF OPERATING BUDGET 1.4% 0.5% 1.6% 3.8% 3.9% SOURCE: Iowa City Public Library Annual Reports The Library's Gift and Bequest Fund dates back to the 1950's. Until the mid -70's the library received from $3,000 to $4,000 a year from miscellaneous gifts and the income from two trust funds. With the establishment of FRIENDS of the Iowa City.Public Library in 1975 gift income increased substantially as the group used dues, an annual book sale and other efforts to make an annual gift to the Library. The Library Board conducted a new building fund drive in 1980 and 1981 and raised $40,000. In addition, the new building generated several unsolicited gifts from individuals and community groups in 1982. With theestablishment of the Iowa City Public Library Foundation in March 1982, the Library now has two major support groups and the Board hopes to receive at least $20,000 to $30,000 per year to support special projects and the book collection, and to create an endowment fund for the Library. In the past, the bulk of the funds have been spent for equipment and library materials. In FY82 and FY83, $20,000 was used each year to augment the regular library materials budget in addition to funding special projects such as the expenses for the move to the new building and all opening events, library brochures, a local newspaper index, surveys and other costs of the currentplanning process T''- � -,__ money for the Foundation. 174 l I` ji _1 - , ` i I-0ICROEI LMED BY 11" JORM-'MIC RLA 6 CEDAR RAPIDS DES MOINES EXPENDITUR ESL PE:RS00AI, 5EI<V1.CES CUMHUOLT'IES SERV LUES AND CIIARGES C.APIT'A1, U11T'LAY TOTAL RECE) MIS] PROI'E'RTY TAX I,1.IIRARY FINES LIHRARY SERVICES CARLE TV CRAR6ERACK M1SCF:bLAOE:OIIS CITY UF IOWA CITY FY84 DPENATING BUDGET RECEIPT'S AI]U EXPENDITURES SUMMARY 1.6300 LIMHARY FY94 BUDGET FM FY83 DEPT AUMIR FINAL ACTUAL EST] MATE REO VEST PROPOSAL ,BUDGET 570,033 655,107 699,752 699,752 18:423 19:165 21:650 21:650 174,661 161x035 169,709 167:674 H5:666 9H:400 109x770 109:770 799x503 933,707 1,000,961 998,846 ===s==s== ___=_____ FYH4 BUDGET F'YH2 F'Y83 AO1410. FINAL ACTUAL EST IM AT E PROPOSAL BUDGET 760:677 745:224; 063:236 22x165 24:620 24x441 4,393 150,650 97x000 0 H:513 9x709 4,340 4,700 4,460 7y9r5H3 933,7117 998, 846 BBBsessBss ==ooessoBs s998, osBBoss=== 175 rx A ORD - ORD - ORD - UHO - .- L I IAM LU4RAkY ASSISTANT LIBRARY CLERK SR. 1,J1hHAkV CLENK SII, 1,181RIARY CLK'kK LIBRARY ASSISTANT I.1HRAk1AII I UIHRAHIAN IL 1•I14HAklArt 11 •IHRAHY CLEkK SR. I.IHRARY CLERK f6MPORARY EMPLOYEE )VEk'Ili1F' ,ICAF.VI'1 Y PAY IPERS WALT'H INSURANCE ,IFE INSURANCE TO1'Al, CITY OF 1114+A CITY FY64 UPERATING BUDGET EXPEN VIT'UkES 16300 LIBRARY PERSONAL SERVICPS3 g PUS1T'IONS WIDGET E'YN3 FY64 $ TOR TOM 1,00 I.Do 1,06 1'(10 37,504 25,573 SEHVIC UTHCIINICAL 1'(70 1'0U 24,921 SE FORM SERV 1,00 1'00 231193 469 MMUNITY SE 1,00 I,OU 27,402 RI IILAT1014 1.NU 1,00 21,532 I.n0 I,no 17,526 II1 1.1)0 1'00 1,00 1,1)0 2.3,786 18,443 1.0(7 1,00 1b,443 ( 1.00 '1.00 1.00 17,247 2.00 35,715 4.00 4,00 60,290 (PT) 4,00 1.4)o 4.O0 1,00 62,999 12,966 ( (PT) 2.DO 2,00 16,760 (PT) 1.00 1,00 4,382 PT 1.00 . 19,956 (PT') I,Go 1,00 (PT) 1.00 I,00 7;475 71,523 11,95 4q, 241 27,155 25,563 _ 1196 30,110 30,(rU 699,752 176 r MICROFILMED BY CEDAR RAPIDS DES MOINES NUNS. TOTAL TRANSFER 1'0l INTRA -CITY CHARGEBACKS: VEHICLE OPERATIONS 63 VEHICLE NEPLACF.ME:NT U WORD PROCESSING 0 ADMINISTRATIVE. OVERHEAD 0 CBO MA1NT'KNANCK 0 ------ TOTAL 63 CAPITAL OUTLAY: PRINT MATERIALS 60,850 STAND31443 UkDF,RS 12,960 OPERATING EQUIPMENT 3,500 PERIODICALS 19,440 AUDi0-VISUAL MATERIALS 13,024) TOTAL _-109,770 PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: PARKS & RECREATION PROGRAM: HUMAN DEVELOPMENT DIVISION: ADMINISTRATION DIVISION PURP09E: Direct and coordinate operations in the department's five divisions: Recreation, Parks, Cemetery -Forestry - Weed Control, Government Buildings, and Central Business District Maintenance; and provide staff liaison for the Parks and Recreation Commission. DIVISION GOAL: To provide a wide variety of Parks and Recreation services and programs through the efforts of a well - motivated, efficient work force at a level of service desired by the City Council. GENERAL DIVISION OBJECTIVES: 1. Prompt dissemination of information from the Council, City Manager, Parks and Recreation Commission, and other departments and divisions to appropriate division heads and divisions. 2. Systematic monitoring of divisions to ensure that each is functioning at capacity for the complete budget year. 3. Avoid duplication of services within City government, and attempt to avoid duplication of parks and recreation services and facilities that are offered by other governmental units or private enterprise. PERFORMANCE MEASUREMENTS: 1. Effectiveness will be reflected in how well divisions serve the public. This will be determined by the frequency of legitimate complaints. 2. Quality will be measured by results and comments on City monthly survey, on the request for service forms available at the Recreation Center and some parks, results of eight -block area Leisure Needs Study, and use surveys conducted at the Recreation Center. 3. Avoidance of in-house duplication will be accomplished by in-house staff meetings. Outside duplication avoidance will be accomplished by meetings with the various groups, such as JCCOG, Kirkwood, University Recreation Services and the Coralville Parks and Recreation Department. DIVISION ANALYSIS: To maintain the current level of service, it will be especially important to closely monitor each division to assure that they are working at capacity. 177 I 1 1 J MICROFILMED BY 11" DORM" "MICRI I:"A6` CEDAR RAPIDS • DES 1101 NES f 0 FXPE(JI)J TURES: PERSONAI, SERVICES C(IMM(0)ITIF. S SERVICES AND CHARGE'S TOTAL kECEIP'1'S: PHOPFRTY TAX MISCEl,hANEGUS CITY Il F 11ANA CI'T'Y F'YH4 UPF:I?A'I'1N(, BIIDGF71' RECEIPTS AND EXPF:f)OlY'llkES SIIMMANY 16500 PAHhS 6 RECREATION AOM1N F'Y82 E'YH3 020- FYU6kT -20FI DEPT ADMIN ACTUAh FSTIMATE HEODEST NA1, PROPOSAL BUDGET Sb, 260 641217 b9260 69,254 .: 11041 2,140 2,035 1,751 -- bU,217 ---- __ •67,1159 --------- _ •� 71,549 -------- -• ••••• ••�•••••• 711265 F'YB2 FYB3 OAUMI,Y8A N BUDGET FINAL ACTUAL F..S'1'IMATE PHDPIISAL BIIUf,ET 60,154 67,059 71 2b5 ' h3 o D .......... b11,217 ......7059 h7,U59 ....71.26. 71 265 -------- 077......0 ===eececr- 178 f i . �w CITY OF IOWA CITY FYR4 OPERATING BUDGET d EXPENDITURES ' 16500 PARKS 6 PFCREATIUN ADMIN i� PE:RSUNAL SERVICES: i.J POS1'1'ION 5 DUDGE:T _ FY03 FV84 6--- ..I I SR. ACCOUNT CLERK -PARKS 6 RF, 1,00 1,00 10,274 PARKS 6 RECREATION DIRECTOR 1.00 1.01E 41,060 OVF'RTIRE - LONGEVITY PAY FICA 1PF'HS HEALTH INSURANCE J LIFE: INSURANCE TOTA1, i e• F } �s 4 � ' L (fLa 1L I' I I 200 20 3r 714 2,212 Zr140 46 _2_00 _2_00 _==69,254 179 T f Q I i TRANSFER TUt NONE U TOTAL •0 ====a==== INTRA -CITY CHARGERACKSI' VEHICLE OPERATIONS U VEHICLE. REPLACEMENT,. U MORD PROCESSING 0 ADMINISTRATIVE OVERHEAD 0 CAD MAINTENANCE - 0. • TOTAL 0` CAPITAL OUTLAY: NONE.. ..-_. 0 TOTAL U y MICROFIL14ED BY -� JDRM--MICR4LAB'� CEDAR RAPIDS • DES'MOIRES I I PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: CITY MANAGER PROGRAM: HUMAN DEVELOPMENT DIVISION: SENIOR CENTER DIVISION PURPOSE: To operate a Senior Center facility from which an array of services, programs and activities that support independent living, stimulate personal growth, and provide a channel/forum for intercommunity relationships among participants are effectively assembled and promoted. DIVISION GOAL: To support. the, effort to maintain or improve a personally acceptable quality of life for Johnson County senior citizens: GENERAL DIVISION OBJECTIVES: 1. To make the general community and particularly the elderly aware of the Senior Center through distribution of a monthly newsletter, use of the media, and speaking engagements. 2. To effectively facilitate the coordination of available community services and activities for the elderly of Johnson County and facilitate annual evaluation by participants, service providers, and staff. 3. To provide the elderly community a focal point from which they can plan, organize and implement programs and activities which they deem important in maintaining or improving their quality of life. 4. To provide an opportunity for community agencies serving the elderly to exchange information, share expertise and coordinate their services to the elderly and to facilitate monthly meetings of the Service Providers Organization. 5. To serve city, county and other entities as a source of data on Lhe elderly of Johnson County to facilitate the planning process. 6. To promote a cooperative exchange with the University for training, research and continuing education. 7. Facilitate operation of Eldercraft Shop. 8. Provide staffing for the Senior Center Commission. NEW DIVISION OBJECTIVE: 1. Formation of a Senior Center/University Research Advisory Committee. 2. Annual Evaluation of programming. 180 i. MICROFIL14ED BY JORM-MICR#L-AB-- CEDAR RAPIDS DES MOVIES f PERFORMANCE MEASUREMENTS: L.4', l J NICROFILNED RY L." J0RM"-MICR#1 A8 CEDAR RAPIDS DES MOINES SENIOR CENTER USAGE — (Those signing in using num ere complimentary cards) Year -to -Date ACTIVITY OR SERVICE FY82 FY83 FY84 Senior Center: 36,090 D 14,068 D City 30,295 0 11,594 D — County 4,307 D 1,845 D Visitors 629 D �i Congregate Meals 33,918 D 13,496 D —`` ESA 294 E/544 D 169 U/284 D =I AARP 472 U/1597 D 492 D i SEATS 330 U/5001 D 93 U/1200 D — Other 3,240 D 665 D i U = Unduplicated D = Duplicated V VOLUNTEER CONTRIBUTION Ors.) Year -to -Date _ ACTIVITY FY82 FY83 FY84 ,tel Senior Center Post 441 D 202 Guide/Host 3,755 D 1,086 Eldercraft Shop 2,448 D 924 Library 91 D 90 r i Teachers 631 D 113 i 181 L.4', l J NICROFILNED RY L." J0RM"-MICR#1 A8 CEDAR RAPIDS DES MOINES MICROFILMED BY —JOFVM---MICR#L - An 717 CEDAR RAPIDS DES MOIME� ZZ a. a. j. CITY OF IOWA CITY FYR4 OPERATING HUUGF:T RF.CKIPT'16700 SENIOR CENTERSUMHARY EXPENDITURES: --------- FYE14 BUDGET-------- FY82 ACTUAL F'Y83 ESTIMATE DEPT ADMIN FINAL REOVEST PROPOSAL BUDGET PF:RSUI+AL SERVICES 75,544 R6, 330 5:205 9'1,669 6x475 97,669 6,270 CURMUUITIES SERV.ICF:S'AND CHARGES 41193 5U,316 630958 61,203 69,050 CAPI:1'AL UUTI,AY 1,131 0 -155,493 250 '165,597 ------- TUTAL 131.104 - 172,997- RE. CE'1FTS : - ---- FY84 HUUGET ----- F'Y82 ACTUAL VY83 ESTIMATE ADMIN PRUPOSAI, FINAL BUDGET PROPERTY TAX 102,567 27,76„ 124,393 31:IOU 138,097 34,600 INCA[ GUVERNNF:NTAL AGENC C(IMHISSIUMS AMU CONCF.SS1 798 0 300 M1.FCE;I,I1ANEUUS ---------- ---------- -..... ---- 131,1H4 155,493 --172,997 - 183 11x^- , 141CROFILMED BY - j 1 JORM-MICR#L-A9- 111 1 CEDAR RAPIDS DES MOI4ES i CITY OF IOWA CITY i F'Y114 OPERATING WIDGET _ EAPENVITUHES 16700 SE'MJOR CENTER PERSONAL SERVICES:. T'HANSFE:H TO: =OSI'1'IONS RUOGF.'1' NONE 0 .. ..... TOTAL. i FY83 FY84 6 oc-ooU i PROGRAM SPECIALIST 1,00 1.00 22:130 SH, CENTER COORDINATOR _ 1.00 1100 26:494 M.w.1J - SR CENTER , (PT) 11(x0 11(10 13:952 SR1 CI,F.HK/TYPIST - SR. CENTE(PT) 2.(0 2100 16:226 TEMPORARY EMPLOYEES 1,685 OVERTIME 400 ? LONGEVITY PAY 200 INTRA -CITY CHARGEHACKS: FICA 5x553 IPERS 4:173 VEHICLE: OPERATIONS 2417 ' HEALT'h 1NNORANCE 4,684 VEHICLE. REPLACEMENT 0 LIFE: INSUPArJCE 172 %DRI) PROCESSING 3'5(1(1..... __ - -3 A014INISTRATIVE OVERHEAD 0 Q TOTAL 5100 5,00 97,669 C6D RAINT'E:NANCE 0 ---- c - ------ ...... r ... TOTAL 3,747 oae== I( CAPITAL OUTLAY: NONE U TOTAL �cocc�c_0 __ _ J 'At J CITY OF IOWA CITY FY84 OPERATING BUDGET EXPANDED SERVICE LEVEL REQUEST 1671.0 SENIOR CENTER COST: $20,392 APPROVED FOR FUNDING: No DESCRIPTION: Volunteer Specialist to coordinate volunteers and their many diversified programs. WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED: - From September 1981-1982 one staff person coordinated 141 regular volunteers who contributed 9,368 hours. These volunteers were responsible for publishing a monthly paper, managing a retail shop, running a host/guide program, staffing a library and teaching classes. This staff person was also responsible for coordinating 75 different classes and programs and 29 different services. CITY MANAGER'S COMMENT: The current level of service is satisfactory. i� 186 141111111111111 JCFi M-'-MICR"a 111 ICEDAR RAPIDS DES M014E5 ! / CITY OF TUNA C17Y F'Y64 OPERATING BUDGET PARKING OPFHATIONS J FYR2 FY83 FY04 AC:TIIAI, ESTIMATE RIIUGE:T '1 HI:GJIINJIMC OALAI+CS 305,005 ----- ----- 476,239 427,528 - VITA6 BALANCE 305,805 ---------- 476,239 ---- ------ 427,528 PANK.ING FINES -123,527 -- 125,000 -125,000 IM"WHES'I INCUME RUJI,OJN1i NF.NTAIS 226,1133 5,0U6 122,000 5,000 123,000 5,453 J;3 PARKING RAMP NF.VF'NUE: 47P,7b9 502,000 517x452 OTHER PARKING HE'VETIIIF: 269,280 263,100 266:800 31-0. OF HEAL, ESTATE U U 0 KI5CFI,LANHUUS 4,516 1,500 1,413 J VITAE RECEIPTS 1,1117,281 1r01R,600. 1.039.118 PF.R5UNAl,SENVICE:S -323,028 -373,322 -408,477 CI AMA111'lBt> -13,820 -15,369 18,32.1 SERVICES ANI) CHARGES -197,334 -169,530 -,190.62.4 y� CAPITAI� UNTI,AY 0 - -100 0' INANSFENS -402,665 -508090 -507,265 JTO'TAI, I)ISHIIIISFRENTS ---93h,R47 -1.067,311 -1,12.4,6N7 F:NOING IIAI,ANCF. y 476,239 427,52.8 341,959 i� 186 141111111111111 JCFi M-'-MICR"a 111 ICEDAR RAPIDS DES M014E5 ! / PROGRAM DIVISION STATEMENT FUND: ENTERPRISE DEPARTMENT: FINANCE PROGRAM: HOME & COMMUNITY ENVIRONMENT DIVISION: PARKING SYSTEMS DIVISION PURPOSE: To operate and maintain the City's on and off-street parking facilities and to enforce'appropriate parking regulations, primarily in the CBD. �I DIVISION GOAL: w To operate the Capitol Street and Dubuque Street parking ramps and to provide a high level of parking enforcement in the CBD. ^� GENERAL DIVISION OBJECTIVES: `� { I. To maintain ramp usage to the projected level at 2/3's occupancy during daytime operating hours. 2. To maintain a high level of.enforcepent in metered and permit areas. t.l 3. To maintain an ongoing maintenance program of meters. PERFORMANCE MEASUREMENTS: Proj. Proj. FY79 FY8O FY81 FY82 FY83 FY84 Act. hrs of usage Capitol St. Ramp (8 AM-10 PM) 117,136 793,518 1,267,838 1,500,000 1,560,000 Act. hrs. of usage i Dubuque St. Ramp 124,978 358,577 400,000 460,000 (6 mos.) No, of nightly parkers j (10 PM to 8 AM) Capitol St. Ramp 8,013 51,859 52,000 52,000 (3 mos.) Dubuque St. Ramp 4,449 23,159 28,000 30,000 (3 mos.) Metered Lot Revenue (;) 92,686 73,027 67,519 65,805 69,000 69,000 Street Meter Revenue (;) 150,416 168,461 166,469 173,398 169,000 175,000 No. of Faulty Meters Reported 2,831 1,774 1,410 1,340 1,500 1,400 No. Found Faulty 1,565 1,001 857 859 850 900 No. of Meters Rebuilt 155 265 180 206 225 250 I � i 187 I 1411ROF111111 BY i 1-UORW-MICR�LA a.- CEDAR "CEDAR RAPIDS DES MOINES % No. of Tickets Issued 89,297 90,354 107,882 118,135 102,000 105,000 DIVISION ANALYSIS: Parking Systems is continuing its goals of providing adequate off-street parking and a high level of enforcement in the CDB. EXPEli DITUHEli. PFHSONAI, SERVICES CtIMMt1DJ1'lES SERVICES AND CHARGES CAPITAI, OU'ThAY TRANSFERS TOTAL, CITY fIF IQWA C1'I'Y FY64 UPF'.HAl'Jt+G kUDGEI• 411OOFPAHAIWG�OPERA'IIURS FYtl2FYtl3 Af.'1'IIAL ---.---- DEPT FYtl4 WIDGET �........ ADMIN ESTIMATE kF:DUF:ST , FINA1, PROPOSAI, WUDGFT 323,02b 13 tl2D 373,322 395,023 900,477 197:334 0 !09,'534 184,9321 77 18,321 190,624 402,665 100 50tl,990 0 O 0 -�936_b47 !_067,!17 - --;,- 5�tl-321 _507265 ....... --- ----- ---�__.__ 1 1 l24 607 189 i MICROFILMED BY 1 DORM-'-MICR#L-AB _. CEDAR RAPIDS • OES MOIYES -' OF IOWA CITY PY84fOPERATING HUDGFT J' F:XPF.NOI7•UHF:8 41100 IIARK1NG OPERATIONS PF.RSONAI, SERVICES: J POSITIONS BUDGET -5--- JF•Y83 F Y04 �} PARKING .SYS'1'E:M SIIPF.RIN1•FNDEN 1.00 1.O0 211,975 FI. N.ltI-PARKING SYSTFIIS Ei,F:C 1.00 1.00 IS 872 M.h.11l-PARKIO(. SYSTEMS METE: 1.00 1,00 18.443 J M.N.I1 - PARKING SYSTEMS 2.00 2 O , 32 300 PARKING. ENFORCEMENTpTTENDAN 4.00 4,011 .61.559 PARKING CASHIER M. k,I-PARh1NG SYSTEMS 3.00 3,00 3,ON 4.OU - 44.9114 53,165 PARKING CASHIER (PT) 0:00 8.00 55.008 PARKING ENFORCEMENT ATTENOAN(PT) 3.00 3,00 21 777 -"TEMPORARY ENPId1YEF.S ..3,000 -� - OVERTIME; .4�OU11 . LONGEIVITY PAY 1,975 FICA 22,914 (PENS 14,900 HEALTH INSURANCE 21,010 L1EE INSUPANCE----- ----- TU'fAh 26,00 27,00 - ----131 408,47.1 f _ll I i 190 MICROFILMED BY —JORM;---MICR#CA9-- CEDAR RAPIDS • DES MOINES TRANSFER TO: RENEWAL, 6]MPROVEMRNT NF 60,000 BUND 6 INTEREST SINKING 447.265 TOTAL 507,265 INTRA -CITY CHARGE:BACKS: VEHICLE OPERATIONS 10,719 VEHICLE REPGACFMENT 4,526 KORO PROCESSING 220 ADMINISTRATIVE OVERHEAD 68,278 COO MAINTENANCE 0 ---------- TOTAL 83,743 CAPITAI, OUTLAY: NONE 0 TOTAL 0 I i r i I4:GJNNJN6 bAI,ANCE ( - - TOTAL BALANCE i JUTF.Rf,'ST INCOME TRANSFER FROM OPERATIONS Nl SCF.b1,ANEQU5 TOTAL RECEIPTS %F:14VICES AND .CNAHGES . CAt'ITAL NIITI,AY TOTAL DISBURSE:MENTS OJOING BALANCE - CITY OF I(IwA C1'lY F1(64 11PE:MAIM BIIlIGET PARKING, IMND 6 INT S.INKING E'Y62 FY 83 FY84 _ ACTIIAL, ES'I'IMATF: NUDGET 226,071 226,883 231,227 --..... ---226,bb3 .......... 228,871 231,227 342,66 448,990 447,265 .. .--------.I �... 342,665 440,990 447,265 -. .. .......... .......... �. 0 .. 0 0 -344,653 444,646 -446,190 .. .. .......... tc -344,653 -444,646 -446,290 .......... .......... .......... n. 226y883 231,227 232,202 r 191 _ MICROFILMED BY DORM --MICR#L:ALT- - -- CEDAR RAPIDS DES MOINES I BEG1a1JING BA6ANCE TOTAb BAIANCF. 1tJTF:RK.ST INCOME .. 'IOTAL RECEIPTS SERVICES AND CHARGES TOTAL DISBURSEMENTS ENDING F)AIANCF 545,500 192 545,500` 545x5081. MICROFILMED BY •_� "�- JOR11A --- A41CR#LdiB- � CEDAR RAPIDS • DES M0114ES i 1 i CITY OF IOWA CITY \ '. FY94 OPERATING BUDGET PARBJNG, BOtJD RESERVE FYR2 FY83 FY04 ACTUAL F..STIMATE BUDGET 545,500 545,508 545,508 545, SON 545,5-0 545,500 o 0 0 0 .......... .......... .......... U 0 O .......... .......... ...........,. 545,500 192 545,500` 545x5081. MICROFILMED BY •_� "�- JOR11A --- A41CR#LdiB- � CEDAR RAPIDS • DES M0114ES REGJeNIWG BALANCE TOTAL BALANCk: JNTvHEST INCOME '1'HANSFEH FROM OPERATIONS TOTAL .RECEIPTS SEHVICF:S AND CHARGES CAPITAL OUTLAY& - TkAIJ5FEkS TOTAI, DISBURSEMENTS - EnIIING HALANCE CITY OF I(JnA CITY FYH4 OPERATING BUbGFT PARKING, RF.NP:KAL 6 11111VOV HES F'Y02 ACTUAL 62,100 62,100 .......... 0 6(1,000 -•60,ON 0 0 122,1011 193 FY83 ESTIMATE - 122,104) -72 ...... 0 ._ 60000 .0 0 -175,000 -75;N;; .......... 7,100 MICROFILMED BY —I 111 JORM----MICR#LXff- -- - CEDAR RAPIDS • DES MOINES F•Y04 WIDGET 7,100 0 60,000 (iU,000 0 0 ......... 67,100 III --1 COST: $13,454 M r! DESCRIPTION: O CITY OF IOWA CITY FY84 OPERATING BUDGET EXPANDED SERVICE LEVEL REQUEST 4112.0 PARKING APPROVED FOR FUNDING: Yes The addition of one Maintenance Worker I position and one vehicle. The person hired into this position would be used primarily to impound vehicles for unpaid parking tickets. He/she would also assist in the on -street repair of parking meters and provide a maintenance worker to cover the parking ramps on Saturday from 8 am to 5 pm. WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED: - This position was funded by CETA for four months in FY83. That trial period has been successful even though issued tickets decreased by 15%, revenue from tickets for the same period has increased by 48%. The increase in revenue of approximately $11,000 for a four month period appears to be in response to the increase in towing. The maintenance worker who previously did all the on -street meter repair is now spending a considerable amount of time maintaining equipment in the ramps (ticket spitters, gates, electronic cash registers). The person in this division would also be available to work in the ramps on Saturday as needed instead of calling someone in to work. overtime. CITY MANAGER'S COMMENT: It is clear that this position will be financed from resulting increased revenue. 194 MICROFILMED BY 1" DORM---MICR#L"7A9 ` - 1 CEDAR RAPIDS DES MOINES f I C'I'TY OF 106A CITY FY84 NPE:BA7'1BG BI10GET POLLII'AW, CONTH01, UPFRA'TIONS FY82 F'YR3 ACTIJAD ESTIMATE 14GINNING BALANCE 3511,521 327.575 351,367 --356,521 �w_.32%,575 -__-351,367 TOTAL HALANCt: CHARGES FOR SERVICES 1,149,2117 1,267,740 1,300,000 INTEREST INCOME 60,251 30,000 25,000 � INPFRFUND LOAN REPAYMENT 50,000 47,200 43,600 M.ISIE.L6AIJF.OIIS 1:400_ 2,573 ��-�-5,270 TOTAL NECELPTS 1,265,608 1,371,173 --353,165 _1,346340: .. .......... a� PEkSUNAL SERVICES -384,300 419,441 CUMkIINITIES -95,995 411:820 92,085 6KOVICES AND CHARGES -312,731 -355,063 -390,505 CAPITAL, OU'T'LAY -16,967 0 0 p ,i TRAuSFERS -517,676 -534,285 -529,5911 .. ....... tY « 'TOTAL UISHIIRSEMF.NTS 1,3'12,548 a _ -1,296,554 _1,431,621 . ENUING.HALANCE - _-_327,575 --_351,367 _--290-919 •- T7 '. -- J 195 F LROFILIdED BY-"-MICRCAB-APIDS DES MOINES I / PROGRAM DIVISION STATEMENT FUND: ENTERPRISE DEPARTMENT: PUBLIC WORKS PROGRAM: PHYSICAL ENVIRONMENT DIVISION: POLLUTION CONTROL DIVISION PURPOSE: The Pollution Control Division operates and maintains the Pollution Control Plant, 11 lift stations, approximately 151 miles of sanitary sewers plus the storm sewer system and the stormwater detention basins. DIVISION GOAL: The goal of the Pollution Control Division is to provide a comprehensive program for the collection and treatment of wastewater that will assure a safe and healthy environment for the citizens of this area.. GENERAL DIVISION OBJECTIVES: 1. To collect and treat all of the wastewater from the community without interruption except for wet weather flows that exceed plant capacity. 2. Provide input in the design and construction of the new treatment plant, trunk sewers and start-up of new plant. 3. Clean ten miles of sanitary sewers that have recurring problems by June 30, 1984. 4. Televise sewers with known problems and televise sewers in new subdivisions. S. Inspect all of the 30 identified problem spots at least once each week and remove any stoppages observed. NEW DIVISION OBJECTIVES: 1. To work with the Citizen's Committee to provide input and review alternatives and interim proposals to the existing Facility Plan. PERFORMANCE MEASUREMENTS: 196 MICROFILMED BY JORIVI-MIC RfifL,49'- ' _ti CEDAR RAPIDS • DES MOINES Y.T.D. Est. FY80 FYB1 FY82 FY83 FY84 Million gallons treated quarterly 695 729 915 920 850 Hours spent per month with VSK discussing 9 3 3 design and equipment selection 2 10 Miles of sewers cleaned annually 10 16.3 17.4 5 10 196 MICROFILMED BY JORIVI-MIC RfifL,49'- ' _ti CEDAR RAPIDS • DES MOINES _ a MICR111111D DY / JORM.._MICR#CAB.. CEDAR RAPIDS • DES MOIRES Feet of sewers televised annually --- --- 1,200 0 1,000 .I; Labor hours spent checking recurring ' problems (weekly avg.) 65 54 41 67 50 Hours spent monthly reviewing alternatives S working with Wastewater Facility Comm. --- --- --- --- 6 DIVISION ANALYSIS: 1. Apparent dramatic increase in flow was due to 2. We were able to clean a faulty flow meter. Flow is estimated to average about 8 M.G.D. more sewers in FY82 due 3. Televising sewers had identified problems in to fewer both major repair requirements. new 4. " Routine checking of known problem areas has proven to and existing sewers. be cost effective. We detect �+ 1 they become severe enough to flood basements. potential stoppages, before c�1 i I 197 _ a MICR111111D DY / JORM.._MICR#CAB.. CEDAR RAPIDS • DES MOIRES CITY OF' IOWA CITY FYH4 OPERATING DUUGET F.Y.PENDITIIRF.S SUMMARY 42100 PO1,I,11TION CUNTRIJI- OPERATIONS EXPElIUMURES7 - FY04 RUIIGET - FYH2 FYH3 U'P'P ADMIN FINAL ACTIIAL ESTIMATE RPOUFST PROPOSAL RUDGET PERSIINAL SERVICES 353,105 304,390 419,441 419,441 CUMhIIUI'TIF.S , 95,995 49,9211 50,135 92,095 5EkV10ES AND CIIARGE:S 312,731 355,063 259,420 390,505 -CAPITAL OUTLAY 16,967 D 0 0 TRANSFERS 517,67@ 534,205 0 529,590 TO'PAL 1,2yti,554 - 1,322,54tl 729,996 1,431,621 CITY OF 114:A CITY F'Y04 UPF:RATING,hUDGET ES 42100 POw,tjTIOt NCONTNOL UPERATIIINS PERSONAL SERVICF:S1 POSITIONS BUDGET FY83 FY84 0 M.W.LII-PUI,L. CONT, '1',P,(). P0LI,UTION M,Fi.III - Pohl,, CON ASST.. T. P. U. PALL SR. CLERK/'TYPIST-PO POLLUTlUN CONTROL S ASST SUPT - PULLUTI SR, N H. - PIIId,UT'10 M.W9I1 - PULLUTION CHFMINT TEMP(INARY EtIPLOYEES OVERTIME UINGF.VITY PAY FICA IPE14S HEALTH INSURANCE LIFE INSURANCE T'0TAI, CIILLECTI 100 , 1100 19#593 ONTROI, 4 Illi 4.110 71 858 PLANT 2,00 2.00 37484 -CONTROL, 3.00 3,00 51 249 PT C0111'R 1,00 1.00 14,175 N Cl1tITNU 1100 1.04 1.00 1,00 32,542 CONTROL 21,391 7NTRUl, 2,60 2.06 33,240 1.00 1.00 21,391 8,528 12,000 4x175 23,462 18,382 22,440 ----• 17.00 •-•-- 17,110 ---..-009 419,441 199 TRANSFER TO: RENEWAL 6 IMPRUVEMENT RE 24,00() DFBT SERVICE 391,805 BAND G JIrTERFST NES. 12,000 MOND 6 INTEREST SINKING 1011705 TOTAL, - 529,590 INTRA -CITY CNARGFIMACKS2 VEHICLE OPERATIONS 29,895 VEHICLE REPLACEMENT ' 10,967 WORD PROCESSING.10 ADMINISTRATIVE. OVERHEAD 132,264 CBD MAINTENANCE.'-- 0 TOTAL 173,136 ceoeaaa.ea NONE MICROFILMED BY JORM..._MICR46LAB._ ... CEDAR RAPIDS • DES MOINES CAPITAI, OUTLAY: TOTAI. 0 4 \7 200 MICROFILMED BY —JORfVl--MICR#L:-AB-- CEDAR RAPIDS • DES MOINES CITY F' IUWA CITY 1111144 OPFORATING IMOUT POW, CON, RF.?JF'W 6 1t4pR RF:S FY0 ACTIIA2 IJFY83 F.STIMATF. PY04 i Ai-'G'INNIpjr, FJAIANCF TUTAG IMANCE 347,466 -^ - ;4_7 - - - - - If"U"REST INcomE 1466 ---- 405,R73 ----- 457 8;.; TP.A,JSp*F.H FOOM f)PFF?ATI()fiS lkANSPF,*P FROM RFSE:NVEI; 4; 103 74,000 ---- 2; 000 ...... 32,000 MISCM,ANF.()tIS2 0 4: 000 24,00() T(jrAb.,RF,C;,;IPTS ....----- 0 0 0 --m ------- 0 0 5F'PVICFS ANO CHARGE'S CAPI'lAf, 60,1U.1 .... .......... 56,000 OI)TtAY TFIAP!SFF:R,S 0 0 0 ----- TOTAI, VISl)URrFMCNTS -9,69() 0 0 .........0 0 0 . .... '-11*011113 f3A[,AtJCF --- ------ ........ ===213,073 200 MICROFILMED BY —JORfVl--MICR#L:-AB-- CEDAR RAPIDS • DES MOINES 1 11CRDFiLMEO 11 L. ]-..... _ D .. ORM—MCIR4ILA B� CEDAR RAPIDS • DES MOINES i I ! ; Q •-i i C1T'Y (it IOWA L'I'1'Y 1 F'V84 CIPFHATING BMIIGE:T _ I PULL C(ItN, BOMG 6 INT HES PY82 PY83 FYH4 ACTUAL ESTIMATE BUDGET HHG11401HG BALANCE 141,504 17.3,480 198,480 ` TOTAL BALANCE ....41.5.4 4b0 1NTFREST INCOME ...173,48. 19,976 13,000 ...... 1500 TkANSFE:R FROM OPERATIONS kJSCELLAl1EUIIS 12,00 12,000 0 12,(1 00 0 /•"!y I!J i 1 .......... ---------- -----+ TOTAL RECEIPTS 25,000 27,000 SERVICES AND CHARGES I ----31,976 --- - - - ." TVANSFERS .' 0 G U TOTAL DISBURSEMENTS --------- .........-------- IP .....-.--U I '1 - FINDING BALANCE I 173_4HO 19U_480 225-400 " ! I' i i I i I �1 201 , 1 11CRDFiLMEO 11 L. ]-..... _ D .. ORM—MCIR4ILA B� CEDAR RAPIDS • DES MOINES i HE(:14f1.ING 13A[,AN(:F. TOTAL HALANCF_ IPJTF:f?EST INC THAMSF'EH FROMM(E1PF.RATIUNS I.115CF:LLAN6O(I$ •f(ITAL RF,'CF:IPTS CAPITAL OUTLAY TOTAL UI3F4URSEMF:NTS KIIUING HAI,AMCF•, FY04VPFNATING HUDCET P0111, CfIP, ODND 6 IN1• $INKING PY02 ACTUAL _ 65,061 lU,239 102.219 0. 117,457, .99 ROD •••99,990 77,630 202 FYP3 ESTIMATE 77.63K -2 000 102.610 U 104-610 _-ln2,610 �fU2,610 ='==79_630 i MICROFILMED BY JORM--MICR+L-AB' CEDAR RAPIDS • DES MOIRES O � FY94 HUDGKI, 79,639 -_-_79,639 •••••9... 90031 101.705. - 0 110,736 100j340 100.340 90,034 easssssses i 1 FVN4 WIDGET 44,755 •---44755 1,4981500 _ 120,000 16,0110 35,047 44,728 150,000 8,775 _1�873�09U -515,723 206050 -626,,863 205,000 -341,391 -1,895,027 12 940 ------�--- ----44,755 22,818 203 MIDAOF ILI4ED BY JORM-MICFI6LAB - - --1 "-- CEDAR RAPIDS • 6 ES MOINES C11'Y UE' ILivA CLTY VY84 flPERA'1'INI; RUI1rKT WATER 11PERAT.161+S E'YM2 FY83 ACTUAL ESTIMATE BEGINNING RAI,ANCE 124,450 12,940 TOTAL BALANCE _ 124,45U 12,940 WAT'E'R SALES CONI' WITIONS FOR t:X'fE:NSJ1i14S _ (,417,118. _ 1,484,010 INTEREST -INTEREST INCOME:.. .. 35,622 25,7'/.9 120000 SALE. UE' PARTS SALES TAX CIILLECTEU FON 5,j' 32 32,879 35000 TRANSFER FROM:IJESERVE M1SCE:I,I,ANt:UUS. -- 40,244 54:964. 43650 143 650 34,595 9 5 5 7 TOTAL RECEIPTS_1,645,151 _ _ _ 1,M47,235 PFNtIUNAL 56RVICkS 432,705 -474,716 SERVIII/1S AN SERVICES AND CHARGES CAI•JTAI, OUTLAY 227,994 -562,201 -193,430 -559,629 '1'RAhSFF;MS .107,349 w406,412 211,910 -375,675 TUT'AI, UISRURSEMENTS :17756,661 -1,015,420 E:NUING RALAACE: FVN4 WIDGET 44,755 •---44755 1,4981500 _ 120,000 16,0110 35,047 44,728 150,000 8,775 _1�873�09U -515,723 206050 -626,,863 205,000 -341,391 -1,895,027 12 940 ------�--- ----44,755 22,818 203 MIDAOF ILI4ED BY JORM-MICFI6LAB - - --1 "-- CEDAR RAPIDS • 6 ES MOINES r - o PROGRAM DIVISION STATEMENT FUND: ENTERPRISE DEPARTMENT: PUBLIC WORKS PROGRAM: HOME & COMMUNITY ENVIRONMENT DIVISION: WATER DIVISION PURPOSE: Operate 13.5 million gallon per day water treatment plant. Maintain and repair the water distribution system. Read, install and repair water meters and remote readers. Construct water mains in subdivisions on a cost reimbursement basis. DIVISION GOAL: Delivery of potable water of approved quality, at established pressures, and in quantities and rates of flow that customers desire. GENERAL DIVISION OBJECTIVES: I 1. To flush and record all City -owned hydrants by June, 1984, to remove sedimentation from the system. 2. To install 700 Outside Remote Readers by June, 1984. 3. To keep meter reading on preset schedule, meters are read bi-monthly. 4. To ensure random water samples pass chemical tests. PERFORMANCE MEASUREMENTS: Estimated Projected FY79 FY80 FY81 FY82 FY83 FY84 1. Water pumped (million gal.) 1,914 1,936 2,037 2,05- 2,070 2,134 2. No. of hydrants 1,303 1,345 1,363 1,383 1,400 1,420 No. of hydrant flushes 1,512 1,563 1,604 1,624 1,650 1,680 3. No. of outside readers 6,803 8,350 10,199 11,399 12,300 13,000 4. No. meters 12,188 12,457 12,629 12,800 12,925 13,200 "% read per month 52% 52% 52% 52% 52% 52% 5. Bacterial samples 719 660 660 660 660 680 *"No. of sample rechecks 6 2 2 2 2 4 6. Main breaks 50 49 49 50 52 52 DIVISION ANALYSIS: Achievement of the above objectives should be within our reach. • Keep productivity up to customers demands. "52% is due to the extra 200 large users that are read monthly. "Recheck of unsatisfactory bacterial samples per year. 204 l_ MICROFILMED BY 1. 1_-J0RM--M1CR6L_JAB__CEDAR RAPIDS • DESMO/ r 205 '^ •� I.__ MICROFILMED BY —JoF;jM--MlCR6LA8 CEDAR RAPIDS DES MOINES Cilly OF JOW(j CITY k V 64 OP�.HATJ N . E3 IJI)G'ET FX14:01TUVES 8UMMAkY 43160 IWI'Vii (IPKRkTIrJfJ5 F.'XPFNI117'lJHF.8: - - - - - - FYU4 bUI)GET FY82 FY 8 3 T) ;. p T APM T N ACTUAL ESTIMATE -REWWST PROPOSAI, BUDGET PEVS011AL SERVICES 432,70b 474,716 517:723 515 :723 ffifiII01)ITU.9 227:994 193:431) 207:750 206:050 NF.HVfCk,'5 AND CHANGES !)82:201 b59:629 608:904 62h:863 CAPLIA1, UIlTI,AY 107:349 211:970 207:000 205:000 TRANSFKHS 406:412 375,675 3690675 341,391 TOTAI, 1x756rhhl 1,81b,4241 1,911,052 1,695,027 205 '^ •� I.__ MICROFILMED BY —JoF;jM--MlCR6LA8 CEDAR RAPIDS DES MOINES CITY OF IOWA CITY f'Y04 OPERATING HIIDUET EXPENDITURES 43100 NATER OPERATIONS PERSONAE SERVICES: 191ST( I ONS :.i VY03 FY14 r_- HUOGE:T 6 1,00 1.00 1.00 1.00 21 :391 2:420 1.00 1.110 SR. Molle - WATER UISTRLHUTLU 3.00 3.00 SH.H.w, eATER CUST.-.SERVICE 3.00 3,00 SR. I1I,AN f OPERATOR - NATER 2.00 -+ M.F'.111 HATER 2.00 2.00 T.P.U. - WATER 3.110 3.00 RATER METER HEADER - 1.00:1.011 17,049 M.W.1 - WA'IE:R 2.00 33,229 1.00 M.w.11 - WATER SERVICE. �i 1.00 1.00 K,W.I1 - WATER METER REPAIR 1.00 1.00 ASST. '1'. P. (I - WATER - H.W.111 - WATE:R OF'F'LCE ASST SUF''1 - WATER _. 'WAT'ER SUPKPINTENDENT 4:300 TEF�PUF'AHY F:MPL(.IVEES OVERT1Mf: LUNGE:VIT'Y PAY 23:24H FICA IPETS FIEAL'PII INSURANCE 1,006 -515,723 LIFE: INSURANCE 27..011 TOTAL r_- HUOGE:T 6 1,00 1.00 1.00 1.00 21 :391 2:420 1.00 1.110 21:391 3.00 3.00 55:367 3.00 3,00 54,410 2.00 2.00 29,000 - 2.00 2.00 2",591 3.110 3.00 41,482 1.00:1.011 17,049 2.00 2.00 33,229 1.00 1.00 18,162 1.00 1.00 25,6311 1.00 1.00 32,963 R:000 2o 000 4:300 29,152 23:24H 22,900 1,006 -515,723 22.00 27..011 w TRANSFER 7'00 BOND 6 INTEREST SINMING 169,016 "OND 6 INTEREST RES, 30,000 DEPH „ EXT, 6 IMPROV. R 36,000 DEBT SER ICE 106,375 TOTAL --341,391 INTRA -CITY CHARGERACKS1 VFHICIF. OPERATIONS 47,37R VEHICLE.: REPLACEMENT 4U,664 WORD PROCESSING so ADMINISTRATIVE OVERHEAT) 172,626 CRD MAINTENANCE 0 --------- TOTAL 260,718 CAPITAL, OIITLAYO REPLACE GAT,"ANTZED UNIT 15,0(;0 WATER METERS 60,000 LAHORATURY EOUIPMF.NT 5,000 FLOW WATER TER 1108000 TOTAL 205,000 'r oEGIriI11NG HALANCE TOTAL HALANCE I&TEHEST INCOME I'kANSF'EII FROM. OPEHATIUNS - NJ %CEI,6ANE0IIS TIITAI, PECEIPTS THANSFERS TOTAb'DISBURSEMENTS ENDING IIALANCE CITY OF IOWA CITY F'Y84 UPF.WATING HOOGFT WATER, IIFPk, EXT 6 IMPH HF:5 FY82 F'Y03 ACTUAL ES'T'IMATE 253,371 341,649 -� - --253 371 341649 _ -_52,278 _ ---_287649 35,000 36,000 36,000 0 0 .......... --71,000 36 000 ......... .......... 0 -125=000 .......... .-125,000 341,649 2117,649 207 MICROFILMED BY -•�"-•..Y .._-JORM.__MICR�fL�A O_ .._.-._ (� + CEDAR RAPIDS DES MOINES L F'Y84 BUDGET 287,649 ---_287649 - X20,000 36 000 .......... - 64,000 --150000 �"i ---201,649 4- C� L� CITY nF IOWA CITY p FY84 OPERATING BUIIGF.T 411'1F,R, OPER RF,SF.RVF. FYR2 ACTOAI+ ESTIMATE BUDGET I-P-GINAIING NALANCF_-_ 57,564 40,051 49,261 TOTAI, BAI,ANCE - 677554 -_-_40,061 ---_49,251 1N7t'Rt:3T 1NCOMt.' -_-14,522 -----3 -----4� -- -...0 TPANStER FRUlf OPERATIONS - 2110 U. 3,940 { t1ISCt.LLANFOUS F,000 ;.. p 00 0 � TOTA1, NF.Ct:IPTS .... ... --------M- 14,522- : ... ---- 9,200 TRAp8t't.RS lr. ,,, ------------- 42,025 ....3,940 0 0 'IOTAL VISNUNSF.MF.NTS- ----------p .......... . - .. ____42,025- ......_.... .......... EuwlN1. NAI,AIICF. ===s4n,061 ----49,261 57.201 ICE TOTAL HALANCE IRIERFST INCOME: TRANSFER FROM (OPERATIONS MISCELLANEOUS TOTAL RECEIPTS TRANSFERS TOTAL-OISHURSERF'NTS F.NUING HALANCE, CITY OF 111WA CITY FYB4 OPERATING RUU(;FP NATER, HOW) 6 INT RESERVE FY82 FYR3 FY84 ACTUAL ESTIMATE BUDGET 350,814 �322,727 332 727 -- 350,814 - 322727 �� 332727 ---------- 7,063 --- - _ 30,000._- . 25 000 .. - 30:000 30:000 30 000 r 0 0 0 ... 37,Ob3 . .... 55.000 ._. -65.150 ___-60,000 -50,0.0 -5U�000 1 -50-000 -65-150 -� ��--50,000 322,727 332,727 337,727 209 14I CROFILR.. DY JIVI" 1 1 OR�"MIC Rf�LAH' CEDAR RAPIDS DES MOINES BEGINNING BALANCE: TOTAL BALANCE INTEREST INCOI-E THANSFEH FROM UPFRATIIINS T'ItANSFEH FHO4 RF.SEHVE:S MISI'ELI,ANE,'OUS , T11TAL RECEIPTS CAPITAL OUTLAY TOTAI, UISRURSFMF.NTS ENOING BALANCE CITY OF IOWA CITY FY84 UPERATING BUDCPT WATER BOND 6 INT SINKING FY02 FY03 FY84 AcTUAI, ESTIMATE . BUDGET 144,976 163,312 175,552 ---...--.. 144,976 ---------- 163,312 ---------- 175,552 -------- 6,281 ---------- 12,0110 .......... 15,635 77'1,912 193,050 169,016 65,150 50,000 50,000 .-... -...- 294,343 --------- 155,050 ..........:. 234,651 10 -169,017' _.-776,nn7 -276,007 -276,007 ------- -242,R10 ---------- -t69,017 - 163,312 175,557.. 241,186 210 r` _\ 141CROFIL14ED BY 1_. 'JORM""MICR#CfC B�- LCEDAR RAPIDS • DES 1401NE5 IJ � ., CITY OF 10NA CITY FYB4 OPHRAIING HODGET I(F:F'NSF.: CFII,I,F:CT1(1N OPERAT'10N5 211 �r MICROFILMED BY -� -�'- J0RM---MICR6CA6-- CEDAR RAPIDS DES MOINES --I 0 n FY82 F'Y83 FY84 ACTUAL FSTIMATF. BUDGET BEGIIII+ING BALANCE ---.0 0 TOTAL BALANCE .0 ..-�---- 0 -�--20,773. 20,773 LICENSES 6 PERMITS ------ 201 ---------- 200 ....-. ... 200 1WHISE CObbECTION FEES 252,438 374,806 436,000 1NTENFST FNCOMF. 326 0 0 Ciil) HAINT CHARGEBACKS 6,747 14,758 .7,494 FEDERAL REVENUE SHARING 29,535 0 0 PROPERTY TAX'. 174,603 112,753 62,116 MTSL'ELLANEUUS 2_794 0 TOTAL PECEIPTS -4hh,h04 502,511 }._-.....0 506,610 PF:NSONAL SERVICES -188,876 -213,295 -235,727 COLruDITIES -3,125 -3,515 -3,488 SENVTCRS AND CHARGES -2'14,603 -264,928 -288,16R CAPITAI, UIITLAY 0 0 0 TRANSFERS 0 0 TOTAL DISRIMSERENTS -�- -9eh,6U4 -4B1,73H ....-----0 -527,383 F.NUI NG BALANCE 0 20,773 0 211 �r MICROFILMED BY -� -�'- J0RM---MICR6CA6-- CEDAR RAPIDS DES MOINES --I 0 n PROGRAM DIVISION STATEMENT FUND: ENTERPRISE DEPARTMENT: PUBLIC WORKS PROGRAM: HOME & COMMUNITY ENVIRONMENT DIVISION: REFUSE COLLECTION DIVISION PURPOSE: To provide for the collection of solid waste from dwellings of one to four units on a once per week basis to include pickup of bulky waste. DIVISION GOAL: To continue to provide service superior to private collection at comparable cost. GENERAL DIVISION OBJECTIVES: 1. To maintain accurate cost per stop data so that comparisons can be made between City and private collections and to review annually to various other cities who are using private collections to insure that our service is competitive. 2. To continue to provide efficient carry out service'for all handicapped and elderly who document need. PERFORMANCE MEASUREMENTS: (Projected) (Projected) FY80 FY81 FY82 FY83 FY84 Refuse Complaints 180 147 121 90 75 No. of refuse pickups per week 10,144*** No. of Handicap pickups per week 60 72 87 54* 59 No, of white goods Picked up 4,828 4,950 5,200 4,233** 3,456 annually Cost per stop of all refuse 9D*** collection service Cost per stop of white goods & -0- -0- -0- -0- 2.00 bulky items truck *The number of handicapped picked up has dropped due to the availability of elderly housing. **The number of white goods picked up annually has dropped because the citizens are not buying as many new appliances, etc. as before. ***Figures for prior years will be updated for final printing of FY84 Budget. 212 II I i MICROFILMED BY DORM --MICR4LA9._. /I CEDAR RAPIDS • DES MOVIES 1 ZZ: ZZ'. DIVISION ANALYSIS. } The Division is continuing to provide a superior collection service on a once per week basis. This includes the white goods and bulky waste service at no additional cost to the public, and the carryout service to the'' handicapped and the elderly. In addition, we are providing collection to various City Departments. We are monitoring and updating our eligible properties list so as to keep the revenues due to the City accurate." i I 213 l jI 141CRDF,LIIED JORIVI""'MICR�CAB- CEDAR RAPIDS •DES I401YE5 EXPEND I TURES: PERSONAL SERVICES COMMODITIES SF:HVICES AND CHANGE'S _CAPITAL, OOTLAY T•RAN.9FEHS TOTAL CITY OF IOWA CITY FYR4 OPERATING BUDGET EXPENDITURES SUMMARY 44100 REFUSE COLLECTION OPERATIDNS 214 wF FILI4ED BYMICR#L A9 -DS • DES M018ES I A --- F'Y84 BUDGET -- FYR2 FY43 DEPT ADMIN FINAL ACTUAL ESTIMATE REOIIEST PROPOSAI, BUDGET INN 876 213295 235,727 235,727 3,125 3:,515 3:988 3,488 7.74:603 264,928 241,581 288,168 u 0 0 0 . 0 0 u 0 - 456x604 4R1r73N. 487,296 527:383" i 214 wF FILI4ED BYMICR#L A9 -DS • DES M018ES I A r L M, W.I - ASST SO STREET/ VITY PAY HINSURANCE INSRRAfoQ TOTA L �! o CITY UE' JOWA CITY II i VY04 OPERATING BUDGET i EXPENDITUREIR 44100 REFUSE COLIIk;CT10N OPERATIONS j PERSONAL SERVJCE.S: T'HANSFF:N TO: POSITIONS BUVGk.T NONE 0 --••-•_-0 TOTAL FY83 FY84 6 6 0 6,00 95,136 WASTE:_ _,50 .Sn 12,361 SUPT .25 ,25 7,330 i 4.00 4.00 71,621 tS 7,600 41 < eTI 20106 INTRA -CITY CHARGEBACKS: 13,283 ; 10,963 VEHICLE OPERATIONS 106,961 r 10,686 VEHICLE RF:PLACEMENT 41,523 Ea1 433 MORD PROCESSING 0 - ---- ADMINISTRATIVE OVERHEAD 36,298 c 10,'15 10.75 _ 235,727 _________ CHI) MAINTENANCE 0 ---------- TOTAL _-166,762_ NONE 215 �1 NICRUIL111111 JORM-"MICR#C/l B" j rI CEDAR RAPIDS • DES 401NES jf r CAPITAL OUTLAY: TOTAL 11hGINNING OALANCF TUTAI, BALANCE) LANDFILL FEES 1NTENF'ST INCONF; MISCFLLANF,'OUS '1'U'1'AL RECEIPTS PERSIINAL SERVICE'S C01AMI/U1TICS SEMCES AND CHARGES CAPITAL UUTLAY THAN.1;F'ts'HS TOTA6 UISHI.IRSF.MENTS ENIIING BALANCF CITY 4F .IOWA CITY FY84 UPFRATING BUDGET LANOFII,L UPEHAT'IMIS F'YR7 ACTUAL -6,002 ---436,197 9,013 -- 6-412 452,422 ---146,914 10,116 -159,394 -1,011 11 -317=435 -- 129,185 216 F'Y93 PY84 FSTIMATF BUDGET '129,185 59,089 17.0,185 - 59,OR9 ....... 490,750 160 3,250 1,500. ---455,758 --- 500r4I0 -147,291 -158,237 -t3H,29P -141,442 -7.30,000 U 0 -7.5;000 . -524,054 -338,149 59,089 .. 221,350 141CROFILMED BY i._ r�- JO RIVI .... MIC R#LA CEDAR RAPIDS • DES MOINES f � FUND: ENTERPRISE PROGRAM: HOME b COMMUNITY ENVIRONMENT PROGRAM DIVISION STATEMENT DEPARTMENT: PUBLIC WORKS DIVISION: LANDFILL DIVISION PURPOSE: The Landfill Division is responsible for the disposal of all solid waste in Johnson County and all surround- ing communities. DIVISION GOAL: To operate a state approved sanitary landfill as a self-sustaining utility in which user charges equal cost of operations. GENERAL DIVISION OBJECTIVES: 1. To ensure revenues equal or slightly exceed expenses. 2. To operate landfillincompliance with state landfill regulations. PERFORMANCE MEASUREMENTS: Monitor division ability to continue operating the landfill in complete compliance with all requirements of the DEQ. Measurement of this compliance should be evaluated by reviewing reports of periodic state inspections. New DEQ emphasis on monitoring well will require us to maintain sufficient reserve funds to correct groundwater problems particularly in old fill area. 217 �1 MICROFILMED BY I l_- l L -DORM MIC R 7:1SB RAPIDS •/rl I CEDAR • DES MOIIJES FY80 FY81 FY82 FY83 FY84 (projected) (projected) 1. Tons of Refuse 73,762 66,732 71,450 66,538 73,240 2. Revenue - $ 376,187 340,826 364,395 405,882 494,370 3. Budget - $ 283,391 434,259' 337,092 353,946"" 412,953 4. Cost of Excavation - $ _ 210,920 -0- 200,000 -0- I "Reflects cost of excavation at the landfill in FY81. "There is an excavation in FY83, but cost of excavation in FY83 is listed separate; it is not included in the budget figure. DIVISION ANALYSIS: New DEQ emphasis on monitoring well will require us to maintain sufficient reserve funds to correct groundwater problems particularly in old fill area. 217 �1 MICROFILMED BY I l_- l L -DORM MIC R 7:1SB RAPIDS •/rl I CEDAR • DES MOIIJES F CI7•Y OF 111NA CITY FY84 OPERATING RUUGET UMMARY 4510U1PANUE'1l LFDplTUPFSOP RATIIINS FY82 FY03 UE;PT FYADMINI/GET --i hXPE'NH11•URES1 PC1'UAL F.STIHATF. REQUEST PROPOSAL J PERSONAE, SERVICES 146,914 10,116 147,291 COMMUDITIES 158,237 SEHVICES AHO CHARGES 159,394 9,275 138,288 13 470 135;302 CAPITAL, UUTLAY t lJ TRANSFERS 10,000 0 TNTAL II+ 11 524,854 0 317,009 Q __ a1� --31'1,435 kp(.� r S CI7•Y OF 111NA CITY FY84 OPERATING RUUGET UMMARY 4510U1PANUE'1l LFDplTUPFSOP RATIIINS FY82 FY03 UE;PT FYADMINI/GET PC1'UAL F.STIHATF. REQUEST PROPOSAL F1lap1- RImcET 146,914 10,116 147,291 158.237 158,237 159,394 9,275 138,288 13 470 135;302 3 470 11:442 t 1,911 230,000 10,000 0 II+ 11 524,854 0 317,009 25,000 .... __ --31'1,435 338049 I .CJTY OF 111WA CJTY VY84 OPERATING UIDGET - EXPF1qD1T0kES 45100 LANOFILI. 0PERA'TJONS PEkSUNAL SERVICF'S: 'TRANSFER TO: POSITIONS 11111)GET LANDFILL RESERVES 25,000 --------- ------ ......... TOTAL 25,000 s.acsass= 1 hrnk AkY EMPLOYEES OVE:RTI ME: LOlIGEVITY PAY FICA 1PERS IIEA1,144 IN51111AKE _ LIFE: INSIIhANCE TOTAL 3,500 FY83 FY84 S STREET/SANITATLOd SUPT .25 .25 7,338 8.632 M.k.I ---LANDFILL 2.00 2.00 29,053 34,000 SR. A w, - LANUF'ILL 1.011 1.00 21,391 ADMINISTRATIVE OVERHF:AN ASST.:.FiUP'T- - SULIO WAS'TF:.50 ^---- ----' -�----289 .50 12 361 6.'l5 6.75 158,'L37 M w III - 1,ANNF'ILL 3.00 3.00 57:424 1 hrnk AkY EMPLOYEES OVE:RTI ME: LOlIGEVITY PAY FICA 1PERS IIEA1,144 IN51111AKE _ LIFE: INSIIhANCE TOTAL 3,500 760 INTRA -CITY CHARGEbAL'KS: 1,956 8.632 VEHICLE OPERATIONS ba 824 7,299 VEHICLE REPLACEMENT 34,000 8,034 WORD PROCESSING 0 ADMINISTRATIVE OVERHF:AN 25,353 ^---- ----' -�----289 CRD MAINTENANCE 0 6.'l5 6.75 158,'L37 .......... TOTAL 128,177 219 CAPITAI. OUTLAY: NONE 0 TOTAL: 0 _ S MICROFILMED BY - - �� ("'`"- JC)RIV1"'-MICR6L14 B` CEDAR RAPIDS • DES MOINES I I CITY OF' IOWA CITY FY84 OPERATING BUDGET LANDFILL, LAND ACOUIS RESERVE i PY82 FY83 FY84 ACTUAI, ESTIMATE BUDGET HE:CINNING BALANCE. HH,661 96,655 100,655 TOTAL BALANCE RH,661 y6,655 100,655 INI'E:REST INCOMF: - TRANSFER F'RDM UPE:RATIUNS U U 25:000:. TOTAL RECEIPTS ---------- 17,430 ---------• 4,000 . ------/--- . 37,000 SERVICES AND CHARCES -lU 0 0 . CAPITAI, OUTLAY -9 426 0 U IRANSF'EkS�. -0 ---------- 0 ..0 .. TOTAL DISBURSEMENTS -9,436 . ---------- 0 ---------- . 0 ENDIN(; HALANCE 11 96,655 100,655 137,655 i CITY OF IIJhA CITY FY84 OPEkATING tiill)(;P,'.T A111 PORT OPERATIOt-S VY82 6'V83 FVW4 ACTUAL ESTIMATE BUDGET fjX*GJtbYIwG BALANCE TOTAI, BALANCE 0 6,851 STATE GRANTS .......... 2•,8b1 .......... 0 .......... 1 . , . 1 0 MWHAI. GRANTS 7,911 0 0 119TFREST ThCOME 51010 1 2 000 5*0(1() OUJI,DING RENTALS 42,209 41x424 44:25.5 FARM RECEIPTS 15:500 13,500 13 001) k*l,tjWA(;k. FEE 2,2q36' 3; 201) 3#200 PROPERTY TAX 95: bb 94,557 109,278" flISCEW.AtOEOUS 8#008 0 1 :000, T11TAL RECEIPTS 175x733 � PERSCINAli SENVICES .......... :29 250 .......... -33,278 . ......... 3h 543 COMWIDITIES 10 677 34955 :25:396 pj SERVICES AlVfj CHANCES -86f447 -65,698 794 CAPil'Al, UUTlAY -17,660 17,601 :01 23:000 1 kAflSl-'ERS -28916 --1%2,950 -10,000-10,000 TOTAtj DiSHUHSE-61ENTS .... .... .......... _":175,733 .......... ENDING BALANCE. 6,851 0 0 f:RPFNDJT'UREs: PF:RSONAI, ,;F:RVjCE5 CUHNUDITIFS SF.RVJCF:S AND C1IARGFS ('AI'JTAL 011 -PLAY INANSFEPS TUTAL CITY FVH4 OPFRATINC HUUGFT 461011E AM POR SUPFRATIUNS FiO2 ACTUAL F'YR3 --------- FY84 BUDGET -------. PSTIPATF REVI)EST PHOpgSgL BUUCFT 29,250 10,677 33,278 34,955 36 4 35,543 R6, 447 17,660 65 69H 17,601 25396 ' 86,500 25,396 81,794 2N,916 --------- 10,0011 --------- 10 011 ,0 23,000 10 DOD 172 450 sees �sss =161,532 ......... ......... 175,733 -.-. ,,: - __16_6,3=9 sz_sssass =sss--se 222 i 141CROFILMED BY _ _ _ JORM-"MICR##- CEDAR RAPIDS • DES MOINES CITY OF IOWA CITY F'Y84 OPERATING IfUDGET EXPENDITUkES 461(10 AIkP(IPT OPERATIONS PERSONAL SERVICES: PIISITJONS RUDGET " FY63 FY84 S AIRP0hT MAi%AGE.k 1•(10 1,00 27,823 TEMPUNARY Ehd'I+OYEES 3:110 E'ICA 2 013 IPE:RS j - HEAITH INSURANCE I+IFE: INSURANCE TOTAL 1:150 1,30 _1_OU _1_00 =35,543 223 TRANSFER TOS UF.HT SERVICE 10,000 TOTAL •.. I U, 0(10 INTRA -CITY CHARGEHACASS VEHICLE. OPERATIONS 5:H16 VEHICLE RE:PI,ACEMENT 7,746 WORD PROCESSING 197 ADMINISTRATIVE OVERHEAD U CHI) MAINTENANCE: 0 TOTAL 13,759 CAPITAL OUTLAY: ROOF REPAIR 3,000 SNOWHLOWER 20,000 TOTAL 23,00o �'—FCEDAR RGFILMEO BY -- -. -.l —MICR�CAB I PIDS • DES MOIRES IIKGINMING MAOICE TOTAL HALAr7CK STATE GRANTS IN'IHM''ST INCOME IRANSFE:R FROM OPERATIONS JUTA1, RECEIPTS SKRVICKS AND CHARLES TNANSFF.RS TDTA4 I?ISf4llRSKMENTS KNUIRG BALANCE; CITY OF TUNA CITY F'YH4 OPERATING HI)V()PT AIRPORT, CAPITAL, IMPR RKS F'YR2 FYR3 FY84 ACTUAL, F.STIMATF.: HUDGET 48,009 72x481 *78,2.81 •�_�4N-OOH _-_-72,481 --��78,281 557 5'809 6,300 15 ------ 24,473 24,473 --. ---------- 5,800 6,300 U 0 0 R - O 72,481 78,281 .64,581 224 Y MICROFIL14ED BY -� JOAM""MICRI�LAB�- CEDAR RAPIDS DES MOIRES T, r CITY OF IOWA CITY FY84 OPERATING BUDGET EXPANDED SERVICE LEVEL REQUEST 4611.0 AIRPORT COST: $20,000 APPROVED FOR FUNDING: Yes DESCRIPTION: Add used snow blower to airport equipment fleet. WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED: Back up equipment from the Street Department is frequently unavailable. CITY MANAGER'S COMMENT:" It may be possible to purchase a used blower .in good condition. This would greatly assist both the Airport and the Street Division for back-up. 225 J MICROFILMED BY_ - L�.... _ JORM---MIC R+ LCA 19 r CEDAR RAPIDS DES MOINES I 1 It I' t i! CITY OF IOWA CITY FY84 OPERATING BUDGET EXPANDED SERVICE LEVEL REQUEST 4611.0 AIRPORT COST: $3,500 APPROVED FOR FUNDING: No DESCRIPTION: Put Visual Approach Slope Indicator Lights out on approaches to the runways. WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED: To entice pilots to use the newly designated noise abatement preferential runway. With this funding, the state will match the same amount in a grant. CITY MANAGER'S COMMENT: If this .is a priority it should have displaced other projects included in capital outlay. 226 r - IIICIIIIL14EI RY -- -JORIN--MIC RCA R-� I CEDAR RAPIDS • UES MOINES CITY OF IOWA CITY FY84 OPERATING BUDGET EXPANDED SERVICE LEVEL REQUEST 4611.0 AIRPORT T•. : COST: $6,900 APPROVED FOR FUNDING: No DESCRIPTION: Overlay of terminal parking lots. a WHYSHOULD; THIS: EXPANDED SERVICE LEVEL BE FUNDED: The parking lots are deteriorating rapidly; each year that passes increases the repair costs. CITY MANAGER'S COMMENT: If this is a priority it should have displaced other projects included in capital outlay. l 227 I MICROFILMED BY ^ �' J0RM-'MICR#LA9- LCEDAR RAPIDS • DES MOIYES I C1'1'Y 0F' IURA CITY F'Y84 OPERATING Illy TRANSIT OPERATIONS 228 7RAPIDS LMED BY - -_ - -� JICR�IL AB CEDDES I401RES F'Y82 FY83 F'Y04 ACTUAL ESTIMATE BUDGET HFGIMNING RALANCE 0 ------_-�U -124,401 _ 0 TOTAL, BALANCE - - �17.4�4U! ---_ - ��_•- ���� _ q q 133,638 TRANSIT LF:VY---- CHARGES FOR SERVICES 6P7,153 742,800 18,420 goo Don 19,000 LOCAL GUVE:RNMEN'FAL AGENCIES 17,976 7.20,929 125x940 129x200 STATE GRANTS 0 333,630 250,8011 fE,DF.HAL GRANTS FEDEHAI, NFVFINUE: SHARING 455.950 95,619 415,450 2.75,753 28t.B69_ 2R7:793' PROPERTY TAX MISCE:LLAIIEOUS 3,022 -X,,_ ..... ��-_-4,601 -30500 1p915r493 _ TOTAL RECEIPTS _1,402,228 -925 t22 _1,906,122. .981p917 PFHSUNAL SERVICES -833.296 -9,963 -10:825 10,645 CUMNUUITIES SERVICES AND CHARGES .698,692. 4 -731:729 -4:350 -763,514 -2x175 CAPITAL UI1TLAy 650 .00028 -119:1166 ^.147:871 TRANSFERS ...... -1:906,17.2. TOTAL OISNIIRSFMENTS -1,606,679 -1r791rU92 ENDING HALANCF. -124,401 0 0 228 7RAPIDS LMED BY - -_ - -� JICR�IL AB CEDDES I401RES PROGRAM DIVISION STATEMENT FUND: ENTERPRISE DEPARTMENT: CITY MANAGER PROGRAM: HOME b COMMUNITY ENVIRONMENT DIVISION: MASS TRANSPORTATION DIVISION PURPOSE: The Transit Division operates City buses on fixed routes and schedules, providing service within three blocks of 90% of all residences in Iowa City. In addition, the Division contracts with Johnson Co. SEATS for specialized transportation for the elderly and handicapped. DIVISION GOAL: Within the scope of operations approved by the City Council, to maximize transit ridership by providing the highest possible "level of service" to the community. GENERAL DIVISION OBJECTIVES: 1. To increase ridership by 5% to 2.5 million passengers in FY84. 2. To maintain'a revenue/expense ratio of .40 for the entire year, by increasing ridership at the same rate that costs escalate. 3. To work with Equipment Division to reduce bus maintenance costs by 5% over the course of FY84. NEW DIVISION OBJECTIVES: 1. Completed construction of new maintenance facility and occupy the facility. 2. •Decrease number of accidents/incidents per 100,000 miles. 3. Open bids and place order for six (6) new 40' transit coaches. PERFORMANCE MEASUREMENTS: • Projected Projected 1. No. of passenger boardings (millions) 2. No. of "tripper" passengers ousands) (th 3. No. of revenue miles (thousands) 4. Passengers per revenue -mile 5. Revenue/expense ratio 6. Avg. No. missed trips per mo. 7. Complaints per 100,000 trips 8. Accidents per 100,000 miles FY80 FY81 FY82 FY83 FY84 2.012 2.106 2.420 2.300 2.500 N/A 88,4 97.0 125.0 100.0 738.2 759.7 759.0 775.0 785.0 2.73 2.77 3.20 2.90 3.00 0.45 0.43 0.43 0.40 0.40 N/A N/A 15.0 .15.0 13.0 N/A 8,0 7.0 7.0 5.0 5.0 6.9 6.0 6.0 W-1 1 229 t � l MICROFILMED BY �l. - 7 L ` JORM MIC RICA CEDAR RAPIDS •DES MOIYES � ! DIVISION ANALYSIS: Changes in City Council priorities, federal regulations, and cuts in federal and state funding, may i necessitate major revisions in our Transit program. In addition, Transit may find it difficult to meet ridership demands due to limited equipment. The new facility is scheduled for occupancy in the fall of I 1984. However, it may be occupied earlier (during thn tact mlante" ..f [veeN if ____._.._.,__ _ .... i ! more f r\ j Zk CI'T'Y OF IfIM•A CITY F'64 UPF:kATING WIDGET EXPENDI'T'IIRFS SUMMARY 47160 TRANSIT OPERATIONS 'ENVITURES. -- FY84 MIDGET -- F'Y62 FY03 DEPT ADMIN FINAL ACTUAL F-S'1'IHATE REQUEST PROPOSAI, BUDGET PF:HSONAL iERVICF.S 8331,296 91,963 925,122 10,625 961,917 111,375 901,911 101,645 CURMOU1TIES SEIM CF.S AND CHARGES 6981,692 7311,729 7571,514 7631,514 CAPITAL OUTLAY 41,650 60,026 41,350 119,066 61,675 U 21,175 147,871 TRANSFERS 'fll'TAL 1_606-619 1_791,092. 1_757.4tl1 !_906,122 -________ 231 11 t i MICROFIL14ED DY �_. -JORM'-MICR/'�j CEDAR RAPIDS • DES CITY OF IOWA CITY FY84 OPENATING BUDGET EXPENDITURES 47101) YRANSIT OPERATIONS PERSONAL SERVICES! POSITIONS BOOGET F'Y83 F'YA4 5 I1' MANAGER C' IJ 1.00 CITY OF IOWA CITY FY84 OPENATING BUDGET EXPENDITURES 47101) YRANSIT OPERATIONS PERSONAL SERVICES! POSITIONS BOOGET F'Y83 F'YA4 5 I1' MANAGER IJ 1.00 i TRANSIT OPERATOR ) M ( P J `-' 23.00 14S M A I I I N H I _I l F' j � 1 H '7 y r{ M k I E , t ! '{ r F � � t J CITY OF IOWA CITY FY84 OPENATING BUDGET EXPENDITURES 47101) YRANSIT OPERATIONS PERSONAL SERVICES! POSITIONS BOOGET F'Y83 F'YA4 5 I1' MANAGER 1.00 1.00 31,889 TRANSIT OPERATOR 23.00 23.00 375x247 ERATIUr+ SUPERVISUR 1•(10 1.O0 25,085 kIVEH 1.00 1.011 20,284 I - TRANSIT 1.(10 1.00 16,996 IT UPERATIIINS ASSISTANT 1.()0 1.00 18,872 -TRANSIT (PT) 1.00 1.00 10,191 NT CLF:RKTRANSIT 1.00 1.00 11,971 .(PT) 1 - TRANSIT (PT) 1.00 1.00 11,976 TRANSIT OPERATOR (PT) 1.00 1.00 11,241 TRANSIT OPERATOR (PT)23.00 23.00 247,U17 WARY E:MPI,UYF.ES 21,000 INF: 32,000 VITY PAY 3,675 55,863 45,742 II 114SUNANCE 41,140 INSURANCE 1,720 TOTAL 55_00 55_00 -_9H1,917 232 r TRANSFER TO: TRANSIT RESERVES 147,971 TOTAL _-147_971 INTRA -CITY CHARGEBACKSI VENUE OPERATIONS 633,141, VEHICI,F: REPLACEMENT 2,164 WORD PROCESSING 2,()00 ADMINISTRATIVE OVERHEAD 0 CRU MAINTENANCE 0 T'UTAL 637, 305 CAPITAL OUTLAY: WEATHER STRIP DOORS 1,175 CAIjCULATUR GLASS BUI-LF:TIN BOARD 1,000 TUT'AI, It 141CROFIL14ED BY _ ! "- JORM--MICR#LAB"- 111 t� CEDAR RAPIDS • DES k01YES CITY OF IOWA CITY FY84 OPERATING BUDGET EXPANDED SERVICE LEVEL REQUEST 4710.0 MASS TRANSPORTATION COST: $19,727 APPROVED FOR FUNDING: No DESCRIPTION: i Add two more tripper buses (driven by temporary driver) during winter months to supplement service on heavily -patronized routes. WHY SHOULD THIS EXPANDED SERVICE LEVEL DE FUNDED: .� Demand for service at rush-hour during winter months cannot be handled by regularly scheduled.service. "CITY MANAGER'S COMMENT:. a ' Other, service expansions 'should not be considered until there is a clear idea of the cost of operating the new transit facility. !"1 i 233 r MICROFILMED BY -' I 1-- - DORM --MICR -AE CEDAR RAPIDS • DES MOINES !� l/ RF:GIwNING BALANCE TOTAU RAI,ANCE IN7'FPVST INCOME TNANSFER FROM IIPERATIONS I'DiAL RECEIPTS CAPITAL O111LAY TRANSFERS TOTAI, 01511URSENENTS ENDING RAbANCB CITY OF' IOWA CITY FY114 OPERATING BUDGET TRANSIT REI'LACFMEMT RES F'Y82 ACTUAI, 390,406 - 398 r 4116 ---711 254 30,-000 ---i;(),254 .!011,254 ---------0 -4=081 -4x081 494,579 234 FY83 ESTIMATE: 494,579 494x579 •••-36x000 119:066 155x066 --�/2 r 526 1114,481 -157#007 492,638 E'Y84 BUDGET 492x638 ••492x638 _•-_25x000 -- 147:071 172�R71 ---390,06O -38Rr060 277,449 r_==a===== MICROFILMED BY / - _ -l'-� DORM-""MICR#LAH- � CEDAR RAPIDS DES MOINES l MFG111NING UALANCF. '1'0TAb NAIANCE PIMPERTY TAX 11+'IF'.RF.ST INCOME; ''FROM EKITF.RPRISE F'1IN11 MISCELLANEUIIS TOTAL RECFIPTS SE:PYKES ANI) CIIARGFS CAPITAL OUTLAV PRANSF'E.RS 'TOTAL OISMURSFMENTS E:NOING VALANCE: CITY OF' IOWA CITY F'YN4 OPERATING ODUGFT I)F:ItT SERVICE: P'Y82 FYR3 ACTUAL VS1'IMAT'E 213 053 -10,303 -- 213 053 -- -10,303 _ 1,424,934 _ 1,7bfi,491 10,000 494 208 X200 516,300 0 _ _ -179597631 70 -2,182,917 -2�312�7R1 -2,115,988 0 0 - - - _2,1112,987 _2,115,9RR -10,303 186,490 PY04 NUUGET 186,490 _ 186,49; 1,372,150 10,000 508,260 0 _1�R9U��1b -2,076,900 0 -2x076,900 0 �T GENERAL OBLIGATION *Water Treatment 12/71 Street Improvements " 06/77 Street Improvements & *Sewer Construction 09/78 Street Improvements & *Sewer Construction 05/79 Street Improvements & *Sewer Construction' '09/80 Multi -Purpose 12/82 TOTAL r� ^-FMICROFILI4ED BY1RM-MICR4[:-Afl- R RAPIDS DES MOINES ...._._.. . I DEBT SERVICE FUND SUMMARY OF EXPENDITURES J AMOUNT ORIGINALLY OUTSTANDING --------DUE FY84------- ISSUED 07/01/83 PRINCIPAL INTEREST i $ 900,000 $ 200,000 $ 100,000 $ 6,375 1 3,015,000 1,900,000 300,000 80,825 2,250,000 1,700,000 200,000 5,500,000 4,500,000 500,000 237,000 E� 2,570,000 2,400,000 200,000 155,600 �I 2,700,000 2,700,000 - 216,600 r L13,400,000 $ 1,300,000 776 900 *These bond issues are abated by revenue Funds. I 236 j ^-FMICROFILI4ED BY1RM-MICR4[:-Afl- R RAPIDS DES MOINES ...._._.. . T CITY (IF ITIN CITY FyH4 UPF.RATi6t BUU(:ET 'I'Rt+b7 F AGENCY, PENS 6 RETIRE 237 MICROFIL14ED BY ' L 'DORM:'"MICR�LAB'- f CEDAR RAPIDS • DES M014ES F'YR2 ACTUAL FY83 FST) MATE F184 BUDGET 51;979 U9 135;6-- 71,368 BEGINNING RALAMCF. --- �� 135�6U9 ---- 71_3�R TOTALHA.LMICE 51,979 ---------- ------ -- ..... 554,888 PRUPER'fY TAX 597,245 64,603 579.445 75,926 R1,241 UNIVERS1TY F'1RF. CONTRACT FEDERAL GRANT CHARGEBACK 16,681 9.364 1,000 9;000 r IN'1'B;RF.ST INCUME 29,966 I1,673 0 M1SCKl.rI,ANEIIUS ��... _ -- - ••� - 621135 652129 TOM,•��65""' TO, HECF.IPTS 22U�24R -. - -- 723;497 PERSONAL SERYICF'S --636,61- -�-6X5,976 - ----- 7'U'PAL IDISMIRSEMENTS --636,61- --�6R5r97. --�723r497 ENDING PAI,AIICE 135.609 __71,368 ___aoeeee0 237 MICROFIL14ED BY ' L 'DORM:'"MICR�LAB'- f CEDAR RAPIDS • DES M014ES HEGINNING BALANCE; TOTAL HALANCF NOAH USF: TAX "1NPFRF.ST INCUME - . TUTAI, RECEIPT$ T10P'SFERSANU CHARGES TOTAL 01501IRSF,MF:NTS F NHi HI: HALANCF.' F'Y04T(IPOF WA ITY ENAT)NG BUDGET EOAD USE TAX FYd2 ACIUAf, FY03 ESTIMATE FY84 BUDGET 63,420 48,468 5x237 63,42R - --4H,468 •-•--_-- -L .. 1,409,681 2,700 _ 1r499,986 _ 5237 1,591,0(12 0 412�3d1' _ 104R9,986 0 .......... . ......>. -44,662 1591=002 .. -1=392=679 -1533=2.17 -1596,239 �1�427�341 -1x533,217 ..- -1.596.239 ----48.460 5,237 0 23B i I9ICROFILMED BY JORM—PAICR�LA[i CEDAR RAPIDS • DES MOINES µ9.µ. 1 O W1 P crrY IIF IONA crrY E'Y114 UPERATING BODGF:T F'.XPh.FIDI'I•UNF:S SUMMARY 82000 ROAD USE TAX I EXPENDITURES: --------- M4 BUDGET - FY82 FY83 DEPT ADMIN E'lUAI. ACTUAL ESTIMA'T'E REOUFST PROPOSAL BUDGET SMI VICES AND CHANGES 44 6b2 U X 0 0 14 J 'TRANSFERS 1,382,679 1,533,217 0 1,596,239 ... ......... ..... -- 1 TUT'Ab 1,427,341 1,533,2_17 U 1959br239 i i ls� ' I b ! i I J j 239 I, 'r MICROFILMED BY •`' CEDAR RAPIDS • DES MOINES �� CITY OF IOWA CITY F'YH4 OPERATING BUDGET FEDER 1, REVEMUE SHARING A VY92 FY83 FY04 ACTUAL ESTIMATE BUDGET RF.:(;lr4NIN(; BALANCE 7 232,450 139,130 38,950 T(ITAI, BALANCE ---139,138 38795; -i ------- 4 - ------ -------- FF:Vl:kAli REVENTIE SHARING 569,250 591700; 620,000 INTEREST INCOME 4R:260 5:000 5,000 H I SCVl,LANEOHS l,qqq A ---- 7 7;;; ---------- ---------0 TOTAL RECEIPTS 596,0011 625,00() ---------- .......... TRANSFERS -712,745 -696,189 -663,950 TATA[, DISPHRSEMENTS -712,745 -696 188. -66;-,;;; -- -- .......... ....... ENDING MAlANCE 139,138 38,950 0 i � t 240 F'DMICROFILMED BY -JOFRM -VHCR6L:A8-- 7 1 CEDAR RAPIDS • DES M014ES. PROGRAM DIVISION STATEMENT FUND: SPECIAL REVENUE DEPARTMENT: PLANNING & PROGRAM DEVELOPMENT PROGRAM: HOME & COMMUNITY ENVIRONMENT DIVISION: CDBG ADMINISTRATION DIVISION PURPOSE: Toplan and coordinate the City's federally funded community development programs. DIVISION GOAL: To coordinate the City's efforts to upgrade and preserve its neighborhoods through the administration of a comprehensive Community Development Block Grant Program. GENERAL DIVISION OBJECTIVES: 1. Submit the annual Housing Assistance Plan (HAP) to HUD by October 1983. 2. Prepare the annual Statement of Community Development Objectives and Request for Funding to submit to HUD by November 1983. 3. Coordinate HAP implementation with the Department of Housing and Inspection Services and the Housing Commission. 4. Provide staff assistance for the Committee, on Community Needs to ensure maximum citizen participation in the CDBG Program, 5. Coordinate planning and implementation of 1984 community development projects and activities (to be determined by City Council) to ensure timely completion. PERFORMANCE MEASUREMENTS 1. Preparation and submission of grant documents (Annual -Statement of Community Development Objectives and Housing Assistance Plan). 2. Preparation of grantee performance reports indicating compliance with federal grant requirements and accomplishment of projects. 3. Maintenance of records, reports, and other information for review by City auditors and HUD personnel. 241 , i 141CROFIL14ED BY �..1.... --1 DORM--M7C R#L AB' CEDAR RAPIDS OES MOIYES CDBG COMPARISONS BY FISCAL YEAR FY: 1980 1981 1982 1983 1984 Grant Amount: $1,199,000 $775,000 $776,000 $671,000 $671,000 Admin. Costs: 10% 12% 8% 13% 15% Staff Size: 6 6 4 4 3 DIVISION ANALYSIS: The COBG program year begins January 1, 1984, thus implementation generally relates.to the calendar.year. Specific projects and activities for the CDBG Program (Division Objectives 02 and 05 above) are determined by the City Council, upon recommendation of the Committee on Community Needs. Given overall reductions in federal funding, local Projects will continue to be targeted to provide the greatest community. benefit in the most effective Danner. 242 �I41CROFILIIED BY 'JORIVIMIC RfLAB CEDAR RAPIDS • DES MOINES R 0 MUNING BALANCE 1'CITAL HALANCE LIICAL GOVERNMENTAL AGENCIES E'k.'I1E:kAL GRANT'S • SALE: OF REAL ESTA'T'E "SALES" TAX COI,LECTEO FOR STATE TRANSFER-FROM'OPERATIONS :i MISCELLANEUWS TOTAL' RECEIPTS PERSONAL SERVICES COKNOUITINS SFRV1Ck:S ANI) CHANGES CAPITAL UUTLAV 'I'UhNSFE:RS TOTAL DISbURSEMk:NTS ENVING HALANCE CITY Ur' IOrA CITY FY 89 OPEHAf'1NG HIIUGE7 CI)BG, HULO HARtILk:SS FYb2 ACTUAL 249,492 -'L49,492 797,310 23,838 2,640 666 --824,454 10,730 11,056 l4, 39'2 391,493 -16,180 943,859 131,103 243 FY83 FY84 r.STIMATE BUDGET 131,103 0 --131,103 p .......... .......... n p 299,092 0 0 0 0 0 . 0 0 0 U.. .. ...299092" .........(l. . 0 0 99,140 -381,855 0 0 0 ...... .......... 0 -�-430,995 0 0 rF MICROfILMEO BY _ ,1 M--MICR(�LAI9'"RAPIDS DES MOINES n Ex PF 141; 1'1111RES 7 11F.H8EIHAL SERVICES COMF111UITtF.S SERVICES AND CHARGES CAPITAL UHTLAY TI;AnSF'6HS 'I'OT'A 1, CITY OF IOWA CITY FY94 UPERATING BUDGET EXPERDITUPES SUMMARY 91000 C09G, RUI,U BAHMt,F.SS FYP2 ACI (JAI, 10,730 11,O56 14,392 391,493 16,1Ftb 443,059 FYR3 FSTIMAIE 0 U 49,140 381,855 0 430,995 244 i --------- FtElf BUDGET --------- DEPT ADMIN F1vAl, R611UF,ST PROPOSAL BUDGET 0 0. 0 0 0 0 0 0 zxeeme=a xxxx=sxss==ax-==xz MICROFILMED BY _ --•�� JORM'-MICR#L AB" rr CEDAR RAPIDS DES MOINES T MICROFILMED BY – - -_ JORIIT-MICR#LAB - _... _. LCEDAR RAPIDS • DES MOINES - - _ CITY OF IOWA CITY \ '` FY84 DPEkATjWG BUDGET CDNG, SMALL CITIES _ . I VY02 FY83 FY84 ACTUA1, ESTIMATE IlUI)GET — 1 BEGINNING BALANCE 8,319 45-478 0 .....8#3 -���:45,478 .-__--• ... . ` TUTAL BALANCE 0 �-;19 ..... ...... ........... 0 I PkOPENTY TAX FEDERAL GRANTS 24 292,223 0 95,47801 1 i MISCELLANEOUS 0 .... - ---------- .......... .... . T'UT'AI,. RECEIPTS ....45478 .........� .x.292#84:. 0 [; PERSONAL SERVICES -2#456 0 ' CIIi4MUDITTES I: SERV ICF:S AND CHARGES —47#l90 0 CAPITAL OUTLAY. -2201160 c:) -_ _0 0 ....0 D' !t( TOTAL DISBURSEMENTS -2'III,UU7 --______-0 . _.--._---- i ..... t:WOING MALANCE -45,478 0 0 R1 MICROFILMED BY – - -_ JORIIT-MICR#LAB - _... _. LCEDAR RAPIDS • DES MOINES EXPFNVITURES) PF.RSUNA6 SERVICES CIINM0DJTIF,S SERVICES AND CHANGES CAPITAL UI/TLAY TOTAL CITY (IF' I0%A CITY VYR4 OPERATING 81IUGET F:XPF.NU.ITURES SUMMARY 135000 CIrR(;, SMALL CITIES F'YM2 ACTUAL 2,651 6 4'1,190 7.70,160 270,007 246 FY83 UFPT FYADMINOGFT --'FINAL ESTIMATE RF..UUPST PROPOSAL BUIICET 0 0 0 0 O 0 ..-.....(I --------0 ........0 -- 1 /r� MICROFILMED BY / --'JORIVI- -IVIICR#LT.4W- CEDAR RAPIDS • DES MOINES / CITY OF lOwA CITY FYH4 OPERATING MIDGET CLYHG, NF-THO ENTITLEMENT 247 i 141CROFILMED BY J L`-- JORRA -MICR6 AB-- II CEDAR RAPIDS •DES Id011JE5 !! �T F•YN2 FYH3 FY04 PCIUA1, ESTIMATE HIIDGF:T BEGINNING IfALANCE -4,484 -157,404 -24,812 TUTAL HALAIICE 4740q -15'1,904 r 812 F'KUFRAL GRANTS 470,848 032,444 _ _-24 ..w 671, - 000 SALE; OF HEAL ESTATE 0 125,UU0 MISCELLANEOUS 1,667 U TLITAI, RECEIPTS .--..-w.ww. ..---..... 832,444 ---------- 796,000 PFRNONAL SERVICES .--472,115 -117,83b -141,086 -123 507 C014hOP1TIES - :625 SFHVICES AND CHARGES -51t1.6iU -21,174 •2,906 CAPITAL. L)UTl,AY -454,705 -425x500 -5Z2r419 TRANSFERS 0 -108,429 0 TOTAb DIS811RSBMENTS -625 J15 699,772 -677,459 .......... .......... ---------- ENDING HALANCF: -157,404 -24,812 93,729 247 i 141CROFILMED BY J L`-- JORRA -MICR6 AB-- II CEDAR RAPIDS •DES Id011JE5 !! �T s t i 248 MICROFILMED BY -�"— "- JOAM`MIC RyrL'AB JJJ fCEDAR RAPIDS DES MOINES I, CITY F'Y114 OPERATING BUDCPT O EXPENDI'IUIRES SUMMARY 86110 NFTNO ENTIT6E, ADMIN F:Mi'Fr,1!1 rupI.SI EYN2 E'YH3 -------- F'YR4 BUDGET --------- A.CTItAI, E.STIMAIF; REOUE•ST PROPOSAL BUDGE] PERSONAL, SERVICES COphDUI'f iE'S 78,920 01,419 96,213 96,213 SER V)CLS AND CHARGES CAPITAL O81'I,py 830 1, 800 7,737 111,659 1, 435 25 Sti5 1,435 'I'kAnSF'E:ItS 143 330,500 0 108,429 390,263 396,180 r 1'IlTA6 _ -- _ -� 87,130 547,807 0 --513,476 0 - 519,269 s t i 248 MICROFILMED BY -�"— "- JOAM`MIC RyrL'AB JJJ fCEDAR RAPIDS DES MOINES 141CROFILIIED BY — B 111 —JORM'MICR�LA� � � L l+ CEDAR RAPIDS • DES MOINES I / 0 C1'1'Y OF I(IV1A CITY - FYH4 (WEPATING PUDGET EXPEM)ITUHES L 86110 METkO ENTLTLE, ADMIN i PE:RSONAG SEHVICKS: THANSFEN TO: P083'1'IONS DUOGE:T NONE 0 ......... ..... TOTAL -------- E'YM3 E'Y64 5 -------0 ASSOCIATE PLANNER 1,00 1.00 1.00 1,110 23:642 29,429 CDFC CUGHDINA'IOR 'p P,D, DIRECTOR - ,26 ,20 7,434 1� 1 AbA1N.. SEC, PPG ,25 .15 4,575 _- ASSOCIATE PLAWnER i CPT) 1.00 1 p 17,835 . LONGEVITY PAY 5,556 INTRA -CITY CHARGEHACKSi FICA FICA IPERSHEAIjTII 1N5UNANL'F.' 4 016 3,348 VEHICLE OPENATIONS 368 LIFE INSURANCk _ 169 VE:NICLE NEPLACE:MEN4 WORD PROCESSING 3,300 1 TOTAL 3.45 X3.45 96,213 ADMINISTRATIVE: OVERHEAD 0 m > cc_oc __cc_ --------- CUD MAINTENANCE 0 11 Tl1TAL ____3_668_ al LI i CAPITAI, OUTI,AY: N, DODGE ST. SIDEWALKS 27,6HO NI)ME, FOR IIANOiCAPPEI) 1001000 LAND PURCHASE 260,500 TOTAL 396,180 — _i III M I 249 ed 141CROFILIIED BY — B 111 —JORM'MICR�LA� � � L l+ CEDAR RAPIDS • DES MOINES I / F.XPF:IiItITURES : PERSONAL SERVICES COMPI-OD1 TIES SF:kV1CF:S AND CRARGES TOTAL CITY OF ]OWA CITY FY04 OPERATING BUDGET EXPFNDITUPES SUMMARY 86210 METRO FJN77TLE, PLANNING 250 MICROFILMED BY JORIVI— MICR-LAB--CEDAR RAPIDS DES MOINES 1 --------- VY04 BUDGET--------- FYN2 FY83 DEPT ADMIN FINAL ACTUAI, FSTIMATF REVIEST PRUPOSAL BUDGF:T 23,261 23,341 0 0 449 425 U 0 4,332 3,915 U 0 2B 042 77 n01 0 0 250 MICROFILMED BY JORIVI— MICR-LAB--CEDAR RAPIDS DES MOINES 1 F:XPFuU1'I'URF:S1 SERVICE;9 ANDVCIIARGF:S CAPITAL OUTLAY TOTAL F'Y841UPk:FAT7NG IfUDGE'1' FXVILINVITUNRS SUAMANY tl63oo MF:TkU FNTl'1'Ilk:r k'Id10U/DNAJNAGF: F•YF12 ACTUAL 1063 21:,330 446,398 __468,791 251 FYB3 F:STIMATF 0 U IIk:PT__•- F'Y84 BUDGET kEi)UgST PROPOSAL BUDUDGAL GET 0 0 D =====U=== MICROFILMED BY -1-"-- DORM'-MICRl IL"A13 - 111 CEDAR RAPIDS DES MOIRES 0 PLN I I TUR FS SF;HVICF:S COMMUOLTIF.,*8 SERVICES AND CHARGES CfiPJ'PAI, OUTLAY i+� TOTAL CITY OF IOWA CITY FvH4 UPERATIM. FlUDGET P:XPEvONI)JTUPE:S SOMMARY 86511) Pi rr HSG REIM I,*yH2 FYH3 --------- V P,P T FY04 BUDGET ------- ADMIN "FINAL ACTUAI, ESTIMATE RFOUEST PROPOSAL BUO(.JFT 11,730 26,326 27,294 27,294 41 358 1,422 7.600 190 4 517 190 4:467 lIP244 95;000 176:239 126 239 21.437 129,294 158,240 1 580190 252 MICROFILMED By _MIC 6 ]L-A -JORM -MICR 15 M . MICROFILMED RAPIDS • DES DINES CI'T'Y Of- LUIPA CITY FYM4 , OPERATING bUUGk:T EXPE:rI111T11kk:S Bb51U ME'I'It0 k'ItT1TI,F., HSG REHAB PERSONAL SFRVICHS: POSITIONS BUDGET k'Y83 FY64 6 HENAbl1.1'1'ATION OFFICBH 1.UU 1.01) 23x023 L11N(;E.VITY PAY - - 260 - FICA 1,543 1PEHS 1,150 HEAI.T'H INSURANCE 1,3200 LIFE IwSORANCE_ TOTAL •1.60 1,00 '21,294 253 TRANSFER '1'(1: NONE. (1 TOTAL INTRA -CITY CHAHGE:HAChSi VEHICLE OPERATIONS 512 VEHICLE RE'PLACENENT 0 WORD PNUCF55ING 1,750 ADMINISTRATIVE OVERHEAD U CHIT MAINTENANCE: 0 TOTAL 2,262 CAPITAL OUTLAY: RAHANILITATE HONES 126,239 TOTAL 126,239 rte— -------- ....-.-,-^-.1 r MICROFILMED BY I�'-- - JORM--MICR¢LAB" CEDAR RAPIDS DES M01NES I F,XPFtam,rm?F:5; PERSONAL SERVICES CIIMMUDITIEB SF:RVI.CES AND CHAROES TUTAI CITY OF IOWA CITY F'YH4 OPF.RAT'IHG HIIUGET EXFP'NVLT'URES SUMMARY 867O0 MF.TPU ENTITLE', PROP MGT 6 DISI, FY82 ACIUAI. 2,862 44 16,R09 ===19,715 254 FY83 F.S'[1MAT9 0 0 - 1 F ICAOFILIdED BYM""MICR4L"'AB'- RAPIDS DES MOINES - - - - - - - FY04 BIIDGF.T--------- DEPT ADMIN FINAL REOOE'ST PROPOSAL RUDGFT 0 0 0 0 PROGRAM DIVISION STATEMENT FUND: INTERGOVERNMENTAL FUND DEPARTMENT: HOUSING AND INSPECTION SERVICES PROGRAM: LOW INCOME AND PUBLIC HOUSING DIVISION: ASSISTED HOUSING - DIVISION PURPOSE: Administer the Annual Contributions Contracts which provide federal funds to pay re develop housing for eligible low income families in this area. ntal assistance and -� DIVISION GOALS: -1 To provide clean,- decent and safe housing to eligible low income families which includes elderly, J handicapped, disabled and non -elderly families. Insure the Housing Authority (City Council) is current on federally. assistedhousing programs and'to make recommendations which can be the basis for housing' policy.'" ImPlement the policies' adopted by the Housing authority. I GENERAL DIVISION OBJECTIVES: I I I. Maintain annual average of 95% occupancy for the 441 units of Section 8 Existing and Public Housing units. 2. Apply for additional units (Section 8 Existing, Public Housing, Section 202, Rental Vouchers or any combination) to meet the policies adopted by the Housing Authority. 4. Encourage private participation in programs that will assist in achieving the 3. Complete construction of 20 units of Public Housing and occupy by December 1983. E S. Provide staff support for the Housing Commission. goals outlined above. I I KD NEW DIVISION OBJECTIVES: i Not applicable. ¢ I PERFORMANCE MEASUREMENT: -I Performance will be measured by the number of families provided assistance and the total number of unit J months of occupancy achieved. Annual maximum cannot exceed the number of units authorized times the number of months of availability. i i— 255 MICROFIL14ED BY _ 1 `JORNf"'MIC R4IC"A E! - L !� I CEDAR RAPIDS • DES MOINES I i *Estimate only Based on previous experience approximately 55% of the leases and HAP contracts will be renewed. This does; not.,necessarily mean, the, family leaves the program but merely changes units which has an effect on, the work.;. load. The number of.terminations will average approximately 18 per month which means those lB units must tie replaced with new starts, if the program is to remain full. This is becoming more difficult due to the lack of reasonable fair market rent increases. This is a national problem but appears acute in-a'market area with a low vacancy rate and above average costs for rental units. It is projected that an average of 8 tenants per month will require a change in rent based on an increase or decrease in income. During FY84' additional information will be available on the housing voucher program which will eventually replace the Section 8 Existing Programa 256 1� J MICROFILMED BY -� 11` JoRur-MICR#L-A9` CEDAR RAPIDS DES MOINES Maximum Actual No. of Families Fair Market Year N of Units Unit Months Unit Months % Assisted Rents (2 Bedroom Only) FY79 334 4008 3892 97 N/A $261 FY80 384 4608 4466 97 N/A $300 FY81 384 4608 4560 99 540 $300 FY82 441 5052 4908 97 620 $300 Projected FY83 441 5292 5027 95 620 *$306 Projected FY84 461 5472 5198 95 650 *$318 *Estimate only Based on previous experience approximately 55% of the leases and HAP contracts will be renewed. This does; not.,necessarily mean, the, family leaves the program but merely changes units which has an effect on, the work.;. load. The number of.terminations will average approximately 18 per month which means those lB units must tie replaced with new starts, if the program is to remain full. This is becoming more difficult due to the lack of reasonable fair market rent increases. This is a national problem but appears acute in-a'market area with a low vacancy rate and above average costs for rental units. It is projected that an average of 8 tenants per month will require a change in rent based on an increase or decrease in income. During FY84' additional information will be available on the housing voucher program which will eventually replace the Section 8 Existing Programa 256 1� J MICROFILMED BY -� 11` JoRur-MICR#L-A9` CEDAR RAPIDS DES MOINES i _2 ASSISTED HOUSING SECTION 8 EXISTING FUND BALANCE/UNRESERVED SURPLUS The Authority Coordinates eligible tenants and landlords for tenant placement and rental assistance. For this service HUD pays the Authority a fixed administrative fee per occupied unit month based on apredetermined rate structure. If the operation functions at an efficient rate so that the cost of performing this service is less than what the HUD rate pays, the additional administrative fee earned goes to the Authority for discretionary use. The only restriction implied by HUD is that the money be spent for a HUD related housing project. I -it "--k 257 141CROFILMED BY -JC)RM---M1CR+CAW- CEDAR RAPIDS DES MOINES /r BEGINNING BALANCE TOTAL BALANCE FEDEPAL GRANTS INTEkEST INCOME TOTAL RECEIPTS PEdSUNAb SERVICES COMMODITIES SERVICES AW) CHANGES CAPITAL OUT'IM TRANSFERS TOTAL I4SBURSEMENTS ENUING NALANCE I o =- CI'T'Y OF 10WA CITY E'Y84 OPERATING BUDGET SEC. 8 EXISTJVG F'Y82 F'YR3 FY64 ACTUAL ESTIMATE BUDGET — 62,905 05,495 97,354 l 62,905 85,485. _ ...... —924,784 1i198,17U 1,202,400 13.,960 0 0 93H,'144 _1,198,170 _1,202,400 ,•,^ ' 91609 89,�1 551 .106 ,153 7� -4,,9071,450 ;2,560 i -tl19,568 .1,095. 200 ,U9 ,738 e 0 0 0 .. 6,d67 ,_91169 :1,I301 �1,207�451I 05,405 97,354 92,303 j1 r.. I J FI 258 .a cJ l MICROFILMED BY ' JORIVI'MICR#LA6'- CEDAR RAPIDS •DES MOIYES ! I `\71 I.'. i 259 I i 141CROFILMED BY _ -JORM" 'MICR#LA9'"- CEDAR RAPIDS DES MOINES 1, . - _.__ _ ... ........ .._. I- 0 CITY OF' IOWA CITY F1144 OPERATING RUUCF.T EXPEIJUITIIPFS SUMMARY I J 65132 SEC. R EXISTING FXI'F.r101'f11NtS: _ --------_ - I IY82 FY83 DEPT FYAUMINUGF,T -____ -FINAL ACTUAL ESTIMATE. REQUESTPHUPUSAli BUO('F1 PERSONAL SERVICES CIIMMO0A1, SE 9cs 4:90 89:551 106.153 106,153 SE'PVICF:S AND CHARGES CAPITA1, UU1'LAY 819,598 1,095;100 1,099,368 1,098,7369 r '1'ItAFlSFk:RIi U 200 0 0 0 0 0 '1'EITAL 916,16- 1719673;1 172097091 7:;;;-,;;7 1 1 259 I i 141CROFILMED BY _ -JORM" 'MICR#LA9'"- CEDAR RAPIDS DES MOINES 1, . - _.__ _ ... ........ .._. 260 NONE THANSFER TO. TOTAL r o CITY ur 1flWa C7T'Y FY84 OPERATING 1;UfJcE:'I EXPENOTTURFS 65132 SEC, R EXISTING PF.RSUNAL SERVICES: PUSITIUUS BUDGET FY03 VY64 g ISING COORDINATOR RN/TYPIST - LEASED HOUSIN ,b0 ',00 23,544 SING SPECIALIST SING. ,RU ��so .60 1.60 111549 32,092 MANAGIEMfNT-AIDE-, SING SPECIALIST (Pl) .00 14,246 PAY .bU .00 7 AGEVITY 760 RS 5 935 LTH 1NSONE 4:090 E INSURANCE 5,000 5,000 TOTAL _4_HO --106_153 260 NONE THANSFER TO. TOTAL r o �. R I r 0 ..-oepeaoo0 t i I �v INTRACITY CHARGEHACKS: VEHICLE OPERATIONS 4,271 VEHICLE REPLACEMENT MORD PROCESSING 2,400 ADMINISTRATIVE OVERHEAD 0 CHO MAINTENANCE: 0 TOTAlr 60671_ i NONE CAPITAL OUTLAY: TIITAI, 0 �J 141CROFILMED BY JORM--MICR#CA FV- CEDAR RAPIDS DES MOINES / T,. CITY OF' IOWA CITY FY84.I1PERATING DUDGET PUH H5G TURNKEY FY82 FY83 FY84 ACTUAL ESTIMATE BUDGET u L -i ---------- y .........0 -(s F%P:GINNING BALANCE; 1 133,966 TOTAL PALANCE: 1.~09,413_133,966 E'F:UF:HAl, GRANTS - -14,409 ri TUTAL RECEIPTS -475. .-..PE;R3UhA4 SERVICES 7 -3,750 CUMMUDITIES— .1 1,571,406 -122,208 SF.HVICES AND CHARGES 0 0 CAPITAI, OUTLAY _1,609,413 ,. TRANSF'ENS _-- TUTAL DISPURSEMF.MTS i 0 0 {' ENDING BALANCE { f J I� r 1 1 I � T,. CITY OF' IOWA CITY FY84.I1PERATING DUDGET PUH H5G TURNKEY FY82 FY83 FY84 ACTUAL ESTIMATE BUDGET u 0 ---------- ---------11 .........0 1,609,413 133,966 22.173. 1.~09,413_133,966 -�- - -14,409 -7,533 ..........22.773 13.277 -475. —320 74,554 -9,044 -3,750 -9.176 .1 1,571,406 -122,208 0 0 0 0 _1,609,413 133,966 _-- ---22#173 U 0 0 261 MICROFILMED BY /J JORM--MICR¢CA B` � CEDAR RAPIDS • DES MOINES / FXPFND1TUhES: VEHSIINAL SE:RVICES CD11POOETIFS SERVICES AND CHARGES CAPITAI, UU'TUAY THAIISFERS TOTAL, CITY DF JUHA CITY FY84 OPERATING HUOGF.T E.NPFNf119'IINE:S SUMMARY 65133 PUS IIS(; TURNKEY FYH2 ACIUAI, 14x 409 4x554 19x044 1,571x406 U 1r6U9x413 FYH3 F.STINATE: 7,533 475 3x750 122x208 0 133,966 262 --------- FY84 811OGET--------- IiFPT ADMIN FINAL, RE'(1I168T PROPOSAb BUDGET' 13x320 13,320 9#361 9,1766 0 _ 0 -. -. ......--- �22r95d 22,773' ' MICRDFILRED BY I DORM----MICR#LAO'- r CEDAR RAPIDS - DES MOIYES I ' NONE TOTAL TRANSFER TU: i U ====t==== INTRACITY CHARGEOACKSI VEHICLE OPERATIONS VEHICLE REPLACEMENT 0 WORD PROCESSING. 300 ADMINISTRATIVE OVERHEAD 0 CBD MAINTENANCE.._ 0 ---------- TOTAL 300 ==�eva_vaa NONE CAPITAL OUTLAYS TOTAL 0 CITY OF IOWA CITY FYP4 OPERATING BUDGET �tl EXPF..NNMIMS �i 65133 PUR IISG TIIHIIMEY r IH PFRSUNAL SERVICES: Ia PIlSi TIONS MIDGET r --------- ...... F'Y83 FYR4 S t-� * CI-ERN/TYPIST - I,EASF.O HDI1SIN HOIISING SPF,.CIALIST ,10 ,10 1,444 IIUIISIF'G COORDINATOR ,10 .10 2,943 HOUSING MANAGEMENT AIDE 1:195 HOUSING SPECIALIST (PT) .10 - ,1U ;y LUNGF:V l i Y PAY 95 FICA 1PfatS 744 y W. HEALTH INSORANCEI 637 723 INSORANCE b1FF. -- -- --,6U - TUTAI. 13,277 NONE TOTAL TRANSFER TU: i U ====t==== INTRACITY CHARGEOACKSI VEHICLE OPERATIONS VEHICLE REPLACEMENT 0 WORD PROCESSING. 300 ADMINISTRATIVE OVERHEAD 0 CBD MAINTENANCE.._ 0 ---------- TOTAL 300 ==�eva_vaa NONE CAPITAL OUTLAYS TOTAL 0 HEGINNIMG HALAUCE TUTAL BALANCE: FEUFHA6 GRANTS TOTAL RECEIP'T'S I'FkSUNAL SERVICES CUF MOUITIF.S j I SERVICES AND CHANCES Ill CAI'I'TAI, OUTLAY TOTAL DISUURSFMENTS i FOOING BALANCE CITY OF IOWA CITY F'Y84 URFRATIW; BpOGF7I SEC 8 MUD HF:HAB FY82 F'Y83 ACTUAL ESTIMATE 0 0 L 0 j ........ .. ......0 01 61,853 -_-------� .......... ......... .......... 0 -18353 0 875 -42,525 0 -100 .......... .......... U r'; --_-61-853 U 0 264 -..---- �l— IdICROFILMED BY JORM"—MICR#CAB-- CEDAR RAPIDS • DES 14019ES i L FY84 j HUDGET 0 .........0 �. .......... 0 0 r'; i M 0 fat ' a.i t' .J tdICROFILI4ED BY JORM-"-MICR#CAB CEDAR RAPIDS DES MOINES �L r __ CITY OF IRNA CITY FY84 OPERATING HUDGE:T EXPENDITHHE:S SUMIIANY \, 65135 SEC 8 MUD HF:HAH �� ENPF:NUITUI<F:Sp FYR2 FY83 ACTUAL DEPT_-_ FY84 BUDGET ADMIN - ••F PERSONAL ESTIMATE .S RF:OUF;ST PROPOSAL BUDGET SF:RYICF:S CIMMIHIlIES U 18,353 p AND CHARGES 8 8 0SERVICES pCAI7TAL JUPLAY 0 42,525 p 1D- ....__--- ------ 8 DTOTAL -------D .. ....... J (1 b t j I 1 J265 I ................ . tdICROFILI4ED BY JORM-"-MICR#CAB CEDAR RAPIDS DES MOINES �L r __ CJTY (JF, IWJA CITY FY84 OPFkATING HUUGF:T' F(IH IiSG ACQU1SITI0N 266 J MICROFILMED BY i I JORM-"MIC R#CA B"- -� CEDAR RAPIDS • DES MOINES I T FY82 F'Yf63 M14l - ACTUAL EST'1HATE WIDGET REGI r18ING HALANCE 0 0 11 •••••••_• ••_••_•••0 ••_- ....... TOTAL UALANCE U 0. .. .......... .. .......... FEOEHAL GRANTS 239 94,699 21,793 ----•--239 _-94,699 -- TOTAL RECEIPTS 21,793 ....... .. ... ..... PENSUNAI, SERVICES -47 -11,047 -13,277 COMMIJDTTIES -192 -450 -320 SKNVICES AND CHARGES 0 3,025 -8,196 CAPJ TAI# OUTLAY 0 -811,177 0 T•HANSFERS 0 0 0 ...... ... .......... TOTAL UISHUNSEMENTS -239 -94,699 -21,793 .......... .......... .......... ENDING HALANCE. 0 0 0 266 J MICROFILMED BY i I JORM-"MIC R#CA B"- -� CEDAR RAPIDS • DES MOINES I T 141CROFILIAED DY JORM:--MICR+LAW" CEDAR RAPIDS • DES MOINES it -! CITY OF IOWA CITY FYP4 OPERATIRG BUDGET EXPENDITURES SUMMARY i J 65136 PUB HSG ACNUISITIUN :. FXI'F'NUITURE:S1 6.4'999- - FYA4 BUDGET = -------- I R'Y82 F'Y83 DEFT ADMIN FiwAL \ ACTIJAL F.STJMATE RF.UUEST PROPOSAL BUDGET PENSONAI, SERVICES 47 11,1147 13,277 13x277 - COMF:OU1'l1ES 192 450 320 y20 SERVICES AND CHARGES U 3,025 8,211 4,196 CAPJ'IAI, OIITLAY 0 80x177 U 0 I� TRAP-SFERS U 0 ------ - -6 --- 69- 0 --«6,.1. . U" ...2121,79. ' 'I'U'1'AL 239 9494,699 21 dUd 793 i f L: f� f i J J I -, 267 141CROFILIAED DY JORM:--MICR+LAW" CEDAR RAPIDS • DES MOINES it -! 268 o _ Y i TRANSFER TO: NONE 0 T'UTAI, c=e=eeccol I. INTRA -CITY CHARGEIIACKS1 cr, VH'HICLE OPERATIONS VEHICLE REPLACEMENT 0 .j MORD PROCESSING ADMINISTRATIVE. OVERHEAD 3110 q CDD MAINTENANCE O j, TOTAL 300- e=oesee=__ HONE �1 MICROFILMED BY -JORM -MICR( LAB-- CEDAR RAPIDS DES MOINES f� CAPITAI, OUTI,AY: U TOTA1, eeeeeeco�l i CITY Of' I0VJA CITY t'184 OPERATING HUDGET ExP65136 1A00 lB PUB 0ISITI(IN PERSONAL SERVICES. PDSIIIUNS HUI.IGF.T FYH3 FY04 5 NG NAWAGEMENT AIDE /TYPIST. - -LEASED dUUSIN ,ID ,10 :11) 1,700 NG SPECIAI,IST NG:CIIORDINATOR. :16 20 1.444 4,012 NG SPECIALIST ,10 (PT') ,10 ,lo 2 943 X895 V1T'Y PAY ,10 95 742 H INSURANCE' 7 26 INSURANCE 3 TOTAL 268 o _ Y i TRANSFER TO: NONE 0 T'UTAI, c=e=eeccol I. INTRA -CITY CHARGEIIACKS1 cr, VH'HICLE OPERATIONS VEHICLE REPLACEMENT 0 .j MORD PROCESSING ADMINISTRATIVE. OVERHEAD 3110 q CDD MAINTENANCE O j, TOTAL 300- e=oesee=__ HONE �1 MICROFILMED BY -JORM -MICR( LAB-- CEDAR RAPIDS DES MOINES f� CAPITAI, OUTI,AY: U TOTA1, eeeeeeco�l i J o ! � PROGRAM DIVISION STATEMENT F f y FUND: INTRAGOVERNMENTAL DEPARTMENT: ADMINISTRATION 6 iz PROGRAM: POLICY & ADMINISTRATION ' DIVISION: EQUIPMENT r I� w DIVISION PURPOSE: The Equipment Divisionrovides repair, P p preventive maintenance, and equipment management services for all major city owned vehicular equipment. e {>i DIVISION GOALS: w To provide the best possible preventive maintenance, repair, and equipment replacement programs so the City j may continue to receive the maximum economic life from its equipment. GENERAL DIVISION OBJECTIVES: 1. i Continue to switch truck 2. Replace light duty truck and automobileefleets with smallersmore fuel efficient nthbecome due for its, as they become due for replacement. 3. Maintain hourly labor rate at lowest possible level by maintaining or increasing efficiency. (Rate is I — now E20/hr. ) 4. Continue to work with the Compressed Natural Gas program and make the system work as a viable alterna- tive to liquid fuel. !� NEW DIVISION OOJECTIVES: 1. Work with other City departments and outside vendors so that the new Transit Maintenance Facility is completed on time and to assure that the move is as smooth as possible. 2. Investigate "in-house" body repair upon completion of the new Transit Maintenance Facility. In FY82 $32,000 was spent for body repair; of which $14,000 was spent on transit buses alone. PERFORMANCE MEASUREMENT: 1. Gasoline powered medium duty trucks now average 3.7 m. diesel - average 8.0 m.p.g. Continue to monitor fuel use and replacement schedule powered medium duty truck now 2. Current, standard -size, pick up trucks now average 10.5 m. es 16.1 m. D P•9 and the one compact -size pickup truck averages p. g. Continue to monitor replacement schedule. _ 3. Continue to monitor labor rate to keep current with income and expenditures. 4. Monitor use of the CNG system and work with users to get maximum use of the system and get the "bugs" worked out of the system. 269 i - 1 MICROFILMED BY -JORM--MIC RbCJA'CEDAR RAPIDS • DESMO{ 5. Monitor costs for body repair by 'outside vendors." FY79 FY80 FY81 Cost per mile, med. duty trucks Cost per mile, pick up trucks Labor rate Fuel cost for $1.04 $.98 $.86 FY82 $.80 w �I 0 FY83 FY84 ` $.75 (est.) $.70 (est.) $ .15 $.17 $.23 $.44 $.22 (est.) $17.80 $18.90 $20 $20 $22 (est.) 6 mos. at $17.80 S 6 mos. at $20) $.20 (est.) $22 (est.) Police Dept. $24,880 $49,947 $53,481 $56,818 $53,400 (est.) $50,000 (est.) vehicles Gallons of 44,043 53,749 46,323 42,675 39,000 (est.) 30,000 (est.) gasoline used by Police vehicles Gallons d of natural 0 0 722 5,922 10,000 (est.) 20,000 (est.) gas use DIVISION ANALYSIS: I. The increase in mileage (more than double), the decrease in fuel cost (diesel fuel being.a little' cheaper than gasoline), and the increase in the life cycle (10 years vs. 7 years) will save money in the long run, even though the initial purchase price of diesel powered medium duty trucks is more than the gasoline powered counterpart. 2.' Money will be saved by purchasing smaller, more fuel efficient, lower initial cost pickup trucks and automobiles that can do the same amount of work as the larger ones. 3. The labor rate will be kept as low as possible by maintaining the equipment properly and efficiently. 4. With cooperation and hard work, to keep the CNG system in top condition and to get the initial start up problems solved, a viable alternative energy source can help with fuel costs. 5. It appears as though body repair could be done "in-house" at less cost than repair by an "outside vendor." JORM _MII CEDAR RAPIDS FY04 OPE"71N6 BUDGET E:nUJPMENT MAINTENANCE 271 r--- i MICROFILMED BY 1JO1qM--MICRtL A9'- 111 ( CEDAR RAPIDS • DES MOINES F'Y82 ACTUAL PYR3 ESTIMATE F'Y84 BUDGET IiE:C,IMNlNG BALANCE; TUTAL RAIANCE 1------5J2 _-_148,512 438913 ---4 - 356849 CHAPGES FOR VICES '- ._.38913 •-•_ - 356,949 - 1N'1'E:REST INCOME M1SCP:6LANFOUS 1,790#801 31#017 1#682,643 -- -1#710,803 9:3R6 328000 30 Ono ...TOTAL RF.CF;IPTS ••_•-•-.�-:-� 1,781,204 1*722,143 _� 7700..,. - PERSI)NAL 5ENVICE:S CUMMU01T1E5 -30.,762 -349,020 1.748.503 SERVICE'S AND CRARGF:S CAP1'1'AL UIl'1LAY -794 999 '190#536 -834,335 -167x252 -372,960 -876,279 7RANSF'EPS -2040506 -453,600 -180x635 0 -431,300 TIII'AL DISHURSEMEN'1S -1-,490101)3 0 ----��-- RO4207 0 ---'-'-'-- FNDING �1�-- -------- -1861,182 - -- -�- HALANCF: ' 43R,913 =--356,849 244,170 271 r--- i MICROFILMED BY 1JO1qM--MICRtL A9'- 111 ( CEDAR RAPIDS • DES MOINES MTY IIF JOWA CITY FYN4 OPERATING BUDGET rjDJTl(FS SUMMARY 62200xF..O�IIEPMFNT MA1N1'HNANCE I'I'IIkF:S= F'Yd? F'Y83 •••••• FY84 BUDGET •.. .... ACIIIA1, ESTIMATE RFUUf&'I PROPOSA6 BUDGET PEI<SONAL SERVICES COMFICIDEMS 300,762 7941999 349,(020 372,960 372 968 SEMCEN AND CIIAHGES CAPI'T'AL OUTLAY 190x536 034 335 167x252263,507 956 876,2 9 TRANSFERS � 204,506 �� 453x650 . x232 '398,000 ldOr6�5 431,300 ,... TOM, ........0 1 99(1 803 0 ....... .. 1,804,2117 U ......... 1,99(0,7(07 0 ....'..... .�....... _i___i___ 1,861,102 CITY OF' IOWA CITY I FYH4 OPERATING HUDGFT EXIT62200 EOUIPP•ENT MAINTENANCE PF,RSONAL SF.'RVICF,;. PUTRANSFER TO: FI'f1UNS HUUGf;T NONE ...... 0 F'YR3 PY04 g TOTAL -.......0 sssssss== ,4 SIIOI' SI1PF'kVlSUlt F:UUIPPF.:MT-SIIPF..R.IIJTENUF;NT 1.110 1.00 23,700 i SR- HP.CHANIC I,N0 1.OU 29,429 _ L MECHANIC I 1•()O 1.00 21 391 FUIIIPMEN'I' 7.00 7,00 126,90! ' M.�'.III PAkTS CLEItK 2.00 7.f10 33,300 J MECHANIC 11 1.00 100 17,007 TFMPUI+ARYEI'PLOYEF,S 2.00 2.,01) 39,t06 ' ,OVERTIMP 31059 INTRA - CITY CHARGERACKSs IJUIJGFICA VEHICLE I>Ay 19845VEHICLE OPF,RATIONS' FICA 11.111 VEHICLE REPLACEMENT 4,2114 1PERS WUND PROCESSING 17'1112 1JEAL'1'II INSURANCE 17.056 ADMINISTRATIVE OVERHEAD 150 LIFE INSURAuCL' 17,172 ('01) MAINTENANCE 0 1'0'TAI' ..... ..710 ... 0 15.00 15,00 377.x960 ` ----- s== TOTAL 21,616 I I r CAPITAL UIJTLAYS 5 SUBCOMPACT P1rK-UPS 37,000 1 2UTONMTRUCKAUTO 5,900 2 REFUSE TRUCKS37,100 I OACKHOF: 106,000 1 BULLDOZER 42,400 2 AIR COMPRESSORS 135,300 -' I 1 -TON TRUCK 27,000 1 UTILITY VAN 13,700 I MEDIUM TRACTOR 13,7008 900 2 LIGHT TRACTORS 9,000 TOTAL 431,300 I I i— -I J 273 . S MICROFILMED BY -JORM�—MICR# AB— CEDAR RAPIDS • DES MDIMES O V CITY OF IOWA CITY FY84 OPERATING BUDGET EXPANDED SERVICE LEVEL REQUEST 6220.0 EQUIPMENT COST: $22,000 APPROVED FOR FUNDING: No DESCRIPTION: One forklift for handling parts and materials in and between the Service Building and the new Transit Facility. WHY SHOULD THIS,EXPANDED SERVICE LEVEL DE FUNDED:' ;At the present time we are moving.heavy parts on dollies or with the City's "boom truck." We have to use a ;combination of manual labor and an endloader (when one is available) to unload heavy parts from delivery trucks. CITY MANAGER'S COMMENT: This is not a priority. 274 ` MICROFILMED BY L 'DORM"MICR41L A0-- CEDAR RAPIDS • DES MOINES /�1 CITY OF IOWA CITY FY84 OPERATING BUDGET EXPANDED SERVICE LEVEL REQUEST 6220-0 EQUIPMENT COST: $15,971 APPROVED FOR FUNDING: No DESCRIPTION: io One auto body person, Mechanic 1, to maintain vehicle bodies and to repair accident damage. WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED: At the present time we are sending all of our body repair work to outside shops In FY82 we spent Just over $32,000 on labor only, body work of all types. The new Transit Facility shops. have Provisions for body repair and painting built for ilt in so we could then do'body repair in-house at less cost. CITY MANAGER'S COMMENT: There is not sufficient financial information to justify the request. 275 MICROFIL14ED BY _-J0RM_-'M1CR#LA8'_ CEDAR RAPIDS DES M014ES it LI-�-"-" T, WHERE THE DOLLAR COMES FROM: SUMMARY OF EXPENDITURES AND RECEIPTS . GENERAL FUND 276 WHERE THE DOLLAR GOES: Human Development 20( Community Protection 342 MICROFILMED BY JORM--MICR#LAB'- t�t CEDAR RAPIDS DES MOINES I me &C Envirc 272 WHERE THE DOLLAR COMES FROM: SUMMARY OF EXPENDITURES AND RECEIPTS ALL FUNDS WHERE THE DOLLAR GOES: __ JORM.--MICR LAB-- ' CEDAR RAPIDS • DES MOI4E5 ALL FUNDS BY FUND l WHERE THE MONEY GOES: J General Fund = 52Q J Special Revenue 3¢ 4d Trust & Agency 1` Enterprise Funds 31t I� i i— � I— Debt Service \ 10t SUMMARY OF EXPENDITURES 278 GENERAL FUND WHERE THE MONEY GOES: BY DEPT./DIVISION JCCOG 1Q PPD _U Sr. Administration 19Q Library 9t Parks & Recreation 12f ;22t Fire 12%Hsg. & nsp.Servvs. c Works 1 t. MICRDFIL1111 BY - JORM'"'MIC Rii►1L-,4 [i I MOINES CEDAR RAPIDS • DES / i 1-i CITY OF 'IOWA PITY i YN1UPFF;HATIN(: OIIOGH IAN ANCIAI• SH ANT - lVU3 --------------------- ............................... ...................... ................................}.....p.............. FIINU 6-3U'p'/ YNUT�A7Y HFCEIPT6 THAN; NI NS NECEIVTS D1N¢FTS6- TXAON�TENS 60 BYNExTB E6 T�U �tlI .........................................................................................................RMI N........-... GENERAL FIINU HENT SERVICE PARK e(i Ill'ERAT AIRS PANNING, OLSERYE5 PULLUTIUM CONIROI• UPFRATIUNS PULL CON11111L,. RESCRYES WATER UPERAT TUNS NATf:11,14ESERV1.S :NI:FUSE fllLl.l:C.T IOA OPERATIONS 1,ANU1'11-4 UPI.NATIONS 'LANDFILL, NF.SENVF.S AIRPORT OPERATIONS AIRPORT, RESERVES TRANSIT UPERATIONS TPANSIT. RESERVES TRUST G AGENCY, PENS A RETIRE CUOf. ROAD 115E TAA Fi:I1f:NAl• RVVENVE SHARING GRAWU TOIAL 1,553•705 6,419.373 2,666,971 1,776,361 10,862,705 10,493,540 556.239 11,047,717 1,360,623 -10,303 1,786,101 1111000 516,300 2,312,761 2,115,900 0 7,115,968 166,490 476,239 U 1,010,600 U 1.016.600 556,321 5061990 1.067,311 427,526 694,491.' U 0 5010,990 5061990 111.646 175,000 619,646 703,815 327,575 0 1,299.110 47.200 1,146,340 760.263 534,265 1,322.516 351.367 656,991 n 13,000 138,610 181,610 102.610 0 102,610 735,991 12,940 U 1.722,735 125.000 1,647,235 1439,716 375,675 1,815,420 44,755 867,719 U 00,200 315.050 395,250 217,810 175,000 417.810 615,169 U U 389.756 117,753 607,511 181,736 0 101.716 20,773 128,105 U 455,756 0 155,756 524.654 U 524,054 59.089 96,655 0 4,Onn ' 0 4,00n 0 0 0 100,655 6,651 U 60,171 94,557 154,661 151.532 10,000 161,512 0 77,461 0 5,800 0 5,600 0 0 0 78,261 -124,401 U 1,221.2911 691,203 1.915,493 1,672,026 119,066 11791,092 0 494.579 0 36,000 119,066 155,066 42,526 114,161 1510007 492,636 136,609. 529,115 92.290 0 621,735 665.976 O 665,976 71,366 -71,859 0 3,177,614 U 11177,014 1,022,338 106.129 1.130,767 -24,012 40,468 U 1,4R9,9N6 0 1,469,906 U 1,533,717 1.531,217 5,237 139.136 0 596,000 U 596,000 696,160 696.180 36,950 5, 105,09) tl, 1)5,799 17,371.946 1.115-090 75,552,)55 ----0 20,766,921 1,901.570 25,671,191 S,Stl5.957 cszczzcze zzzsazzcs czeczzszcc ....... zc czzcccascs eczas zaa ae evac casva avvazczcsc szzzzcaac 279 J I i MICROFILMED -DORM-MICRI6LA B'- CEDAR RAPIDS • DES MOVIES T _ --"q FI -T F'UNU o� �I ' CITY Or 1pMA CITT rY H4 OPERATING HIIOGET FINANCIAL SUMMARY - rTe4 t . i 10611,62! 6,1122.915 ;1 GENUNAL rOHll • DEPT SERVICE ry UPENA7111NS I�PANNING, PANNING, HASEIIVF..', 1,372,150 PIM1,111IUN C1161NUL OPERATIONS .I PULL CUNTNOL. RESERVES 2,076,900 WATER UPERATIUNS 2,076r90U WATEN.RF.Si:NVES 427,520 REFUSE CUL6F.CTION UPEPA710115 1,039.110 LANPFILI, IIPF.RATIUNS 1,039,111 I,A NIIF 161•, HFSENVES _ AIRPIIHT OPERATHRIS 341,959 AIRPORT, PESEHVF.S . n TRANSIT 0PLRATI1.1105 507,265 TRANSIT, HrSF:HVES i TRUST A AGENCY, PEWS A RETIRE ^� CUBG 351.367 RUAP USE TAX. 1,327.573 FEUCRAL REVENUE SHARING 1,371,173 GNANU IIITAI, 0 1,911,621 t . i 10611,62! 6,1122.915 2,458.713 1,706,061 11,467,619 11.047.703 549,229 11,596,932 1.239,300 106.490 1,372,150 10,00n 500,250 1,890,410 2,076,900 0 2,076r90U 0 , 427,520 U 1,039.110 0 1,039,111 617.422 501,265 1,124,607 341,959 7113."35 n 0 507,265 507,265 196,290 0 446,290 -044,010 351.367 0 1,327.573 43,600 1,371,173 902,031 529,590 1,911,621 290,919 735.991 U ' 56,031 137,705 193,736 100,340 0 1011,390 829,J67 44,755 0 1,721.090 150,000 1.871.090 1,553,636 341,391 1,095,027 22,918 045,189 0 72,575 205,016 357,591 169,017 200,000 369,017 033,763 20,773 n 991,494 62,116 606,610 527.303 0 527,381 0 .. 59,009 U 500,410 0 500.410 313,149 25,000 338.199 221,350 100,655 0 12.000 25,000 37.000 0 0 0 137,655 0 0 66,455 109,270 175.733 165,733 10.000 175.773 0 70,201 0 6.100 0 6,300 0 0 0 19,961 n 133.638 1,202,822 569,662 1,906,122 1,750,251 147.871 1,906.122 0 492.638 U 25,000 147,071 172,871 0 388,060 388,060 277,999 71,366 554.NRN 97,241 0 652,129 723,497 0 723,497 0 -29,812 0 796,000 0 796,000 677.959 0 677,459 93,729 5,237 U 1,59S,0U7 0 5,.85,002 0 1,595,237 1,596,239 0 30,950 U 625,On0 U 625,000 0 663,950 663,950 0 •__•-__....__•____ S,SP 5, 957 tl,08Jr591 ^.................. 12.45lrP24 4,731,039 .......... 26,669,299 .......... 21 0711.1111 4.9 ...59.9,1,"5.13595 -2.6i_--0!7----- ,406 ------- 5.217 600 ¢e¢¢¢s¢ce vesvesas ae:vvevvs esvenecvv eveev¢evsa evil"vuo vuuuu ouvva uu"ivu 280 FMICROFILMED BY JORM MICR#L-AiB'- CEDAR RAPIDS DES MDINES i i. TRANSFER TO _ BUDGETED FUNDS - GENERAL FUND: ADMINISTRATION TRAFFIC ENGINEERING STREETS CEMETERY LIBRARY., DEBT SERVICE: PARKING RESERVE: POLLUTION CONTROL, OPERATIONS POLLUTION CONTROL RESERVE: WATER OPERATIONS: WATER RESERVES: REFUSE COLLECTION, OPERATIONS: LANDFILL, RESERVES: FY84 OPERATING BUDGET RECEIPTS - TRANSFERS IN* TRANSFER FROM General Revenue Sharing Prior Year. Funding Payback Special Assessment Road Use Tax Road Use Tax Perpetual Care Trust Cable TV Support Water Operations Airport Operations Pollution Control Operations Parking Systems Operations General Fund, Administration Pollution Control Operations Water Depreciation, Extension & Improvements Reserve Water Operations Water Reserve General Fund, Administration Landfill, Operations 281 MICROFILMED BY JORM-MICR#LAB-- 111 CEDAR RAPIDS DES MOINES T r AMOUNT i $ 149,200 4,483 20,000. 296,239 1,300,000 &I 6,430 9,709 $1,786,061 $ 106,375 `. 10,000 - 391,885 508,260 507,265 43,600 - 137,705 150,000 $ 235,016 50,000 285,016 62,116 25,000 d , I J AIRPORT OPERATIONS: _ TRANSIT, OPERATIONS: i TRANSIT, RESERVE: J TOTAL BUDGETED FUNDS: i-UNBUDGETED FUNDS RECREATION: PARK LAND TRUST: TRANSIT FACILITY.CONSTRUCTION: CAPITAL IMPROVEMENTS: GRAND:TOTAL [[[ (41J t'1 IJ J j I General Fund, Administration General Fund, Administration 1 287,793 General Revenue Sharing 281,869 Transit Operations Pool Construction Fund Park Land Purchase Transit Reserve General Revenue Sharing *Description of transfers appear on the following chart (Disbursements -Transfers Out). 282 109,278 569,662, 147,871 14,331,834 1 22,250. 10,000 388,060 232,881 14,885,025 J nICROERRED BY �• 1.I -"MICR(jdLA9— -- 'JORM CEDAR RAPIDS DES M0114ES , TRANSFER FROM BUDGETED FUNDS - GENERAL FUND: ADMINISTRATION BROADBAND TELECOM- MUNICATIONS RECREATION PARKS PARKING SYSTEMS: OPERATIONS POLLUTION CONTROL: OPERATIONS FY84 OPERATING BUDGET DISBURSEMENTS - TRANSFERS -OUT TRANSFER TO DESCRIPTION AMOUNT Pollution Control, Operations Refuse Collection, Operations Transit, Operations . Airport, Operations General Fund, Administration General Fund, Library Pool Construction Fund Park Land Trust Renewal & Improvement Reserve Bond & Interest Sinking Reserve Renewal & Improvement Reserve Bond & Interest Reserve Bond & Interest Sinking Reserve Debt Service Loan Repayment, Computer $ 43,600 C,! L Operating Subsidy 62,116 Operating Subsidy 287,793 p Operating Subsidy 109,278 $ 502,787 :17. Prior Year's Funding Payback $ 4,483 Cable TV Support 9,709 14,11 Reserve for Future Constr. 22,250 Park Land Purchase 10,000 As Per Bond Resolution As Per Bond Resolution As Per Oond Resolution As Per Bond Resolution As Per Bond Resolution G.O. Bonds Debt Service $ 60,000 447,265 E 24,000 12,000 101,705 391,885 WATER: OPERATIONS Depreciation, Extension & Improvement As Per Bond Resolution $ 36,000 Reserve As Per Bond Resolution 30,000 Bond & Interest Reserve As Per Bond Resolution 169,016 Bond & Interest Sinking Reserve G.O. Bonds Debt Service 106,375 Debt Service 283 MICROFILMED BY �_..I . _... J - -I JORM��M IC Rd1L"A B�- CEDAR RAPIDS DES MOVIES ji 507,265 — 529,590 — 1 341,391 "I ,I M �J RESERVES LANDFILL: OPERATIONS AIRPORT: OPERATIONS w� € �' TRANSIT: OPERATIONS RESERVE ROAD USE TAX: GENERAL REVENUE SHARING TOTAL BUDGETED FUNDS: 1 --)umnD necre mine �YI\VYVVLIV•YI\VJ , PERPETUAL CARE TRUST --( SPECIAL ASSESSMENT IM� GRAND TOTAL i Nater Reserves, Operations Bond b Interest Sinking Reserve Reserve Debt Service Reserve Transit.Facility Construction General Fund, Streets General Fund, Traffic Engineering General Fund, Administration Transit Operations Capital Improvements General Fund, Cemetery General Fund, Administration 284 Main 8 Subdivision Ext. Call of Bonds Future Land Acquisition G.O. Bonds Debt Service Replacement of Buses New Facility Operations Operations Aid to Agencies Operating Subsidy To Be Decided Maintenance of Lots Loan Repayment � ItI MICROFILMED BY -� JORM--MICR#LAH•- 111 CEDAR RAPIDS DES MOIYES $ 150,000 50,000 200,000 25,000 10,000 $ 4,958,595 $ 6,430 20,000 $ 4,985,025 147,871 388,060 $1,300,000 296,239 1,596,239 $ 149,200 281,869 232,881 663,950 $ 4,958,595 $ 6,430 20,000 $ 4,985,025 T �1 �y CITY 04 1(IWA CITY � - FY84 OPEHATING bUOGE:1 '- AUTHURI'Lt:1) PENSONNE6 LISTING -""""' F Y 8 3 FU61, PART FULL T1ME: TIME 111PIE TOTAL E:OUIV. CITY 1'U(IrXIL, 7.61 ,no 7,00 7,00 CITY CLENK 3,00 ,011 3.00 3.00 CITY ATTONOKY 4.00 ,00 4,00 4,00 l'1'I'Y MAOAGI.k 3.0U .06 3.00 3.00 HUMAN RELATIONS 3.011 ' .1)0 3.110 3.00 BRUANHAF:N TEf,ECOMMUNICATIDNS 1-.00 ,no 1.0o 1.00 FINAbCE.-:. .2b,u11 2.00 30,00 29,12 UOYERNMENT BUILDINGS 2.00 .0u 2.00 2,00 CIVI1 NIGHTS 1.00 ,O(l 1.00 1.01) PLAN6114 6 PNUGNAM DEVELOPMENT 6,65 1,0b 0,50 7.33 ENGINNEkING, 11.00 ,00 11,00 11.00 PU01,1C WONNS AOMINISTRAT1110 1.50 ,no 1,50 1.50 - -- C, B. 1)• PAItt'1'E:NANCE 1.00 ,no 1,00 1.00 t.N I'll GY CUNSF:RV A'IV ON -on 1,UO 1:nil .511 JOHNSON C(IOFJTY COUNCIL, OF GOV 2.90 2.15 5.05 3.9H POLICE 59,00 2,1)0 61,00 60,00 i b0.00 4.00 .00 4.OU FINE 50. 00 ,06 51),00 50,00 ANIMAL C(IN'I'1401, 4.00 ,00 4,00 4,00 HOUSING L INSPECTION SERVICES 9.50 .00 9,50 9.50 - - 1'k AFt'IC KW;1HERk10G II.00 ,no H.01) H.nll STHECT bYSTEfa MAINTE:NAKE 10.50 ,DO 10,50 1N.50 FDUESI'kY 1.011 ,00 1.11(1 1.00 CLAFTERI 3.00 ,011 3.00 3.00 PARKS 6 RECREATION 23.00 ,06 23.UO 23,00 285 MICROFILMED BY L -JORM CEDAR RAPIDS DES MONKS � � F1166 PART FULL 'PINE: TIhF. TIME. TUTA1, EQUIV. .... .... ..... ......... 7.00 .00 7.00 7.00 3.01) .0(1 3.00' 3,00 4.00 .00 4.00 4.110--: 3.0() .01) 3.00 3.11110 3.00 .00 3.06 3.00 1.00 1,00 2.00 1.511 29,00 2.00 31.00 30,12 2.00 .00 2.00 2.011 1.00 .00 1.00 1.00 6,65 1.05 8,50 7.33 11 o .00 11.00 11.00 1.50 ,00 1.50 1.50 1.00 .00 1.00 1.00 .00 t (10 !.L -O .cn 2.90 2.15 5.05 3,98 b1.00 2,00 63.ou 62.00 boon ,00 50.00 b0.00 4.00 .00 4.OU 4,00 10.50 .00 10.50 10.50 B,IIU .00 8.00 8.0n 18.51) ,110 18.50 10.50 1.On ,00 1,00 1,00 3,00 .OU 3,00 3,00 23.00 ,00 23.110 23,110 MICROFILMED BY L -JORM CEDAR RAPIDS DES MONKS � � 1,1PRe11Y SF.NIUR (.E:I<'CkR ## TLITA1. gENERA6 FUND PANKILG 014:11AT1ONS PULI,U'I'lUN CUNTRUL OPFRATIntIS NATER OVENATIONS PF.F'OSE COLbECTION OPERATIONS t.ANDFILI- UPERATIONS AIRPORT UPFRATIONS TRANSIT OPEIIATIONS #• TUTAL ENTERPRISE FUIiOS F.OIITI'MF.NT MA1NTFNANCE ASSISTED 110(18ING COMM nEVF'LUPIIF:NT PLUCK GRANT ## TOTAL OTRF:R FUNDS ##R# GRANT, 'TOTAL --9 CITY UF.'OW A CITY 1. 04 OPERATING 11UDGF:'P AUTHORIZED PF:RS0NNE:L LISTING FY83 - - FY84 - FULL PAVT FULL T114F. FU1)1, PART FULL Ti 4E T1_,-- -- F. TIME IOTAI.KOUIV_- TIMF. TIME TOTALEOU1V.- 22.00 H.D(1 .10.110 26.50 22.00 R.00 30.00 26.50 2.00 3.00 5.00 3.119 7..00 3.00 5.00 3.8A 275.0 20.00 295.0 2H5.81 279.0 21.00 300.0 290.31 15.00 11.00 26.00 20.50 16.00 11.00 27.00 21.50 17.110 .00 17.00 17.00 17 .110 .00 17.00 17.00 22.00• .00 7.2.00 22.00 22.00 .00 72.00 22.00 10.75 .Olt 10.75 10.15 10.75 .00 10.75 10.75 6.75 .vu 6.75 6.75 6.75 .00 6.75 6.75 1.00 .00 1.00 1.00 1.00 .00 1.00 1.00 28.00 7.7.00 55.00 47.10 74.00 27.00 55.00 47,10 100.5 34.00 13H.5 125.10 101,5 38.00 139.5 126.10 15.00 .00 15.0(! 15.()U 15.00 .00 15.00 15.00 5.00 1.00 6.00 5.50 5.00 1.00 6.00 5.50 3.45 1.00 4.45 4.20 3.45 1.00 4.45 4.20 23.45 2.00 2.5.45 24.70 23.45 2.00 25.45 24,70 399.0 60.00 459.0 435.61 404.0 61.00 465.0 441.11 286 141111111111 BY � _�- ,� „ r DORM"-MICR#L:-A6" 1} CEDAR RAPIDS • DES MOINES ! City of Iowa City MEMORANDUM DATE: January 14, 1983 TO: City Council FROM: City Manager RE: Material in Friday's Packet Memoranda from the City Manager: a. Agenda for Budget Meeting b. Transit Facility Equipment Bids Material from Human Services Coordinator: a. Change in date for meeting of Board Of Supervisors/City Council - Joint hearing session for FY 84 funding of agencies b. Ranking of agencies by United Way c. Johnson County Services Index Memorandum from the City Engineer regarding Melrose Avenue Correspondence regarding drainage problems in the Friendship/Shamrock/ Arbor neighborhood. Memorandum from the Director of Housing and Inspection Services regarding comparison of housing rental permit fees. 141CROFILMED BY I.. l".'... JORM -'M I CR#LA 8'- CEDAR RAPIDS DES M014ES City of Iowa City MEMORANDUM DATE: January 14, 1983 T0: City Council FROM: City Manager RE: Agenda for Budget Meeting Attached is the revised agenda for the budget meeting which will begin at 7:00 A.M. on Saturday, January 15. Arrangements have been made to use the College Street door of the Public Library where this meeting will be held in Room A. 141CROFILMED BY _1 I-� JORM-"MICR# AO' CEDAR RAPIDS • DES MOINES City of Iowa City MEMORANDUM DATE: January 14, 1983 TO: City Council FROM: City Manager RE: Informal Agendas and Meeting Schedule January 15, 1983 Saturday 7:00 A.M. - 12:00 noon Public Library, Meeting Room A Proposed FY 84 Budget Review Session January 17, 1983 Mondav 4:30 - 6:30 P.M. Conference Room 4:30 P.M. - Review zoning matters 4:45 P.M. - Hotel Project Developer Designation 5:15 P.M. - Storm Drainage (Shamrock, Friendship, Arbor) 5:30 P.M. - Melrose Court Improvements 5:45 P.M. - Downtown Dubuque Street Improvements 5:50 P.M. - Discuss Police Service Options 6:15 P.M. - Council agenda, Council time, Council committee reports January 18, 1983 Tuesday 7:30 P.M. - Regular Council Meeting - Council Chambers PENDING LIST Priority A: Priority B: Priority C Iowa -Illinois Utilities Franchise Evaluation of City Attorney Housing Market Analysis Discuss Council Majority voting Requirements Discuss Affirmative Action Task Force Report G.O. Bond Abatement with Sewer Revenues Mandatory Park Land Dedication Discuss Job Evaluation Studies Meet with Design Review Committee regarding recommendations Traffic Signals - Flashing Mode Model Conservation Easements Parking in Central Business District Extension of Revitalization Area to Sturgis Corner Appointments to Board of Adjustment, Airport Commission, Broadband Telecommunications Commission, Committee on Community Needs - February 1, 1983 Appointment to Human Rights Commission - February 15, 1983 r'- �' 1 141CROFILMED BY l"- -'DORM--"MIC R46LA8'- CEDAR RAPIDS • DES MOIYES L COUNCIL BUDGET DISCUSSIONS JANUARY 15, 1983 (Saturday) - LIBRARY MEETING ROOM A 7:00 A.M. - 12:00 noon 7:00 Budget Introduction 7:15 Police and Animal Control 7:30 Transit 7:45 Airport 8:00 Housing and Inspection Services Administration Building Inspection Assisted Housing Fire Prevention and Safety Inspection 8:20 Fire 8:35 Senior Center 8:50 Library 9:10 Parks and Recreation Administration Recreation Parks Cemetery Forestry CBD Maintenance Government Buildings 9:30 Human Relations 9:45 City Attorney 9:50 City Council 10:00 City Manager 10:10 City Clerk 10:20 Finance Parking Systems Administration Accounting Treasury Central Procurement and Services Word Processing 10:40 Equipment Maintenance 10:55 Energy Conservation 11:05 Broadband Telecommunications 11:15 Civil Rights 11:20 Public Works Administration Engineering Street Maintenance Refuse Collection Landfill Traffic Engineering Sewer Water ir�_- 141CROFI LMED BY 1` JORM"-MI776L CEDAR RAPIDS • DES MOINES 0 11:45 Planning and Program Development Administration Plan Administration Development Programs CDBG JCCOG 12:00 noon Adjournment JANUARY 24 (Monday) - CITY MANAGER'S CONFERENCE ROOM 5:30 - 6:30 P.M. Operating Budget Overview JANUARY 25 (Tuesday) 7:00 P.M. Human Services Agencies (Tentative) JANUARY 31 (Monday) - CITY MANAGER'S CONFERENCE ROOM 5:00 - 6:30 P.M. Capital Projects FEBRUARY 7 (Monday) - CITY MANAGER'S CONFERENCE ROOM 5:00 - 6:00 P.M. Finalize decisions on budget 111 CROFILIIED BY �'" . JOA PA MIC Rl�C,4B- ' CEDAR RAPIDS • DES I101NE5 11 Zity of Iowa City MEMORANDUM Date: January 14, 1983 To: City Council From: Neal Berlin, CityManager Re: Transit Facility Equipment Bids Bids were received on Thursday, January 6, 1983, for Transit Bus Cleaning Equipment (bus washing, water reclamation, interior cleaning) and Dyna- mometer/Brake Tester Equipment. Proposals for Bus Cleaning Equipment were mailed to nine (9) vendors with five (5) bids being received ranging from $92,850 to $141,760. Award is being recommended to the low bidder, RYKO Manufacturing Company, Des Moines, Iowa (sole Iowa bidder). The next low bid ($116,000), Ross & White Company, has filed a protest with the Urban Mass Transportation Administration (UMTA). The two (2) basic points of the protest have been reviewed by UMTA and NOT considered to a Federal issue for consideration. The formality of the protest Procedure will result in an award of bus cleaning equipment being delayed until 1-27-83.11 Proposals for Dynamometer/Brake Tester Equipment were mailed to two (2) venders with two (2) bids being received ranging from $79,243 to $80,238. Award is being recommended to the low bidder, Clayton Industries, Bensenville, Illinois. Budget estimate for transit facility equipment, $200,000. Total cost $172,093. The brand of enLlipment needed to be designated in order for continued design of Plans and Specifications for the Transit Facility Bid. This memo is written to provide you with the bid results since the award differs from normal major construction project procedure. bdw/sp 1 I IIICROFIL14ED BY 'JORM--MICR6CA9- CEDAR RAPIDS DES MOINES J r Johnson Cour icy Council of Governmems f%% 410 E VvtGhing[onS[. bAo Ciry, bbtio 4240 Date: January 13, 1983 r To: Human Services Agencies Requesting County and City FY84 Funding From: Cheryl Mintle, Human Services Coordinatd�r Re: CHANGE IN DATE: of the Johnson County Board of Supervisors and Iowa City Council Joint Hearing Session for FY84 Funding i Please note that due to a conflict the joint Johnson County and City of Iowa City jhearing has been rescheduled and will not be held Wednesday, January 19. Instead your FY84 funding request from Johnson County and the City of Iowa City f will be heard at the following time and place: Wednesday, January 26, 1983 7:00 p.m. -9:00 p.m. Small Court Room, Upper Level FJohnson County Courthouse 417 South Clinton i We're sorry for any inconvenience this may have caused you or your agency. Once again, it is important that you attend this session which is to be an update to the United Way/City/County Joint Hearing Process. Please be prepared to make a brief presentation of approximately five minutes in length. The presentation should focus on a brief statement of your agency's f purpose and programs offered and specific accomplishments this past year along p with any proposed changes for the coming year. Any new data concerning your j request which has come to light since your fall hearing should be highlighted at k the presentation also. There will be a brief question and answer period following each presentation. I The Board of Supervisors and the Council have been provided with copies of your hiidnat ami program information as hell as additional information based on my meetings with you. I will also give the funding bodies my recommendations for funding level considerations. I Following is the order in which agencies will be heard at the hearing: Big Brothers/Big Sisters MECCA United Action for Youth Red Cross Crisis Center Intervention HACAP Neighborhood Center Crisis Center Emergency Willow Creek Center Mayor's Youth Employment Youth Homes Rape Victim Advocacy Community Mental Health Domestic Violence Project CAHHSA Elderly Services Administration Free Medical Clinic If you have any questions regarding the hearing session, please give me a call. bj4/5-6 //3 i 141CROFILMED By 'DORM"MIC R�CAB J CEDAR RAPIDS • DES MOINES / -4 LkflE�tl Wjy f 0( JOhI1S011 County 26 East Market Street Iowa City, Iowa 52240 319.338-7823 i I I i December 28, 1982 City Council I Civic Center 410 East Washington St. I Iowa City, Iowa 52240 tt Dear City Council: i Enclosed are the rankings of the Agencies and additional ( comments that were made by Our planning division to the Allocations Division. Also included is a sheet indicating the amount we z allocated to the agencies for calendar year 1983. The agencies you are funding received the following ratings. Keep in mind that 5 is the highest ranking. Pals (Big Brothers/Big Sisters) i 4.1 on importance to Johnson County j p 4.5 on quality of service 9f 4.3 on financial issues 4.4 on overall impression United Action for Youth 3.8 on importance to Johnson County t 3.8 on quality of service 3.9 on financial issues t 3.7 on overall impressions Crisis Center intervention 4.9 on importance to Johnson County 4.7 on quality of service 5 on financial issues 4.9 on overall impressions I Crisis Center Emergency ! 4.9 on importance to Johnson County 4.9 on quality of service 4.6 on financial issues 4.8 on overall impressions Elderly Service Agency 4.3 on importance to Johnson County 3.3 on quality of service 3.5 on financial issues 3.3 on overall impressions I Mz MIC —JROFILMED BY - -ORIVI""MICR#LAB' d1 ' CEDAR RAPIDS • DES MOIYES % I ' p.2 j Agencies' 'rankings I Mayor's Youth Employment 4.5 on importance to Johnson County 4.6 on quality of service 4.4 on financial issues 4.5 on overall impressions Rape Victim Advocacy Program 4.7 on importance to Johnson County 4.7 on quality of service 4.7 on financial issues 4.7 on overall impressions Domestic Violence Project 4.9 on importance to Johnson County 4.9 on quality of service 4.6 on financial issues 4.6 on overall impressions Willow Creek - Mark IV 4.3 on importance to Johnson County 3.8 on quality of service 4 on financial issues 3 on overall impressions As you will note, the majority of the agencies you fund fared very well. The hearings this year were quite intense, and we appreciate your participation. Please don't hesitate to call if, you have any questions or comments. Sincerely, l_ Enclosures Mary Anne Volm F.vPrn}i ve Pi rnnMn� F FILIdED BY-MICR#LA8'—DS DES MOINES 10. ARC. No additional comments. 11. Geriatric Dental. No additional comments. 12. LSS. No additional comments. 13. Legal Services. Planning Division wishes the agency next year to provide it with a statement including the necessary statistics showing what changes, if any, resultedr4Lqhe services to Johnson County residents that could be accounted for by UW funding. 1� MICROFILMED BY 1 JORM"-MICR46LA B CEDAR RAPIDS DES MOINES I i J A Planning Division United Way of Johnson County October 7, 1982 First Evaluation Meeting i ADDITIO� COMMENTS FOR ALLOCATIONS DIVISION (These comments are to be used in conjunction with the tally of voting by Planning Division using the Evaluation Form.) 1. 4-C. Provides a very valuable service to Johnson County residents particularly in view of its high proportion of volunteer effort. r Planning Division does suggest the agency consider a less expensive 6 Directory in the interest of economy if no other source of funding other than United Way is available. 2. H.S. Planning Division has strong positive ideas and feelings about this agency. c 7 i 3. S.C.A. No additional comments. 5. 6. B.S.A., G.S.A., I.C.C. The Planning Division wants these agencies to continue to consider giving special emphasis to underprivileged, y disadvantaged, minority, and handicapped children, and to demon- strate this emphasis, not only with children but in the recruiting t of volunteers. If recruiting volunteers from these groups is found ? to be a difficult and continuing problem, Planning Division urges these agencies to consider using staff personnel. 7. G.I. No additional comments. F 8. SA. Planning Division wishesoto express its appreciation to the P agency for adopting and usingthod of reporting, i.e. using the budget forms, these. past two years. 9, Children's Dental. Planning Division would appreciate a demon- stration of community support for this agency and urges the agency to determine such community support by seeking matching funds from other sources. Planning Division also urges the agency to explore innovative ways to extend its services. 10. ARC. No additional comments. 11. Geriatric Dental. No additional comments. 12. LSS. No additional comments. 13. Legal Services. Planning Division wishes the agency next year to provide it with a statement including the necessary statistics showing what changes, if any, resultedr4Lqhe services to Johnson County residents that could be accounted for by UW funding. 1� MICROFILMED BY 1 JORM"-MICR46LA B CEDAR RAPIDS DES MOINES I i J A Planning'..oision United Way of Johnson County November 18, 1982 Second Evaluation Meeting ADDITIONAL COMMENTS FOR ALLOCATIONS DIVISION (These comments are to be used in conjunction wit the to ly of voting by the Planning Division using the Evaluation Form) 14. PALS. Impressed with the quality of the youth -adult matches as demonstrated by their duration. 15. UAY. Some concern about the training and supervision of the personnel iinvolved in Sexual Abuse Prevention, Incest Victim'Groups and other t newer programs. 16. Crisis Center Intervention. Considerable concern that the practice of I putting the phone on hold when a client is present in the office may be a policy not in keeping with our understanding of the purpose of C Intervention. i 17. Crisis Center Emergency. No additional comments. 4 18. Willow Creek - Mark IV. No additional comments. j 19. Elderly Services Agency. Deferred to December 2, 1982. I 20. Mayor's Youth. Planning Division members who have worked with Mayor's 1 Youth trainees are laudatory on the trainees' motivation and effort and the agency supervision and support of the trainees. 21. HACAP - N.C. The vote to accept this program was a 41'pr-5 ifa, with the 1 Division Chairman voting. Planning Division recommends that if any I allocations are made they should be earmarked specifically for a b neighborhood center located only in Johnson County, and that if an j allocation is made and the Center does not remain open, the allocation should be withdrawn. j 22. MECCA. No additional comments. 5 i 23. Rape Victim Advocacy. No additional comments. 24. Domestic Violence. Doing a first-rate job. i 25. Youth Homes. No additional comments. 26. CAHSSA. No additional comments. I i 27. Free Med Clinic. No additional comments. 28. Mental Health Center. No additional comments. 29. Red Cross. Planning Division wishes to commend Red Cross for enlarging and improving its services to Johnson County. 30. United Way. Planning Division has some concern about the effect on oftice operations of the time required for Salvation Army direct services. 11 1 MICROFILMED BY 11_ JORM-MICR6LA6'_ CEDAR RAPIDS • DES MOINES /� ,I 1 Plann`^,Division United ..Ay of Johnson County December 7, 1982 1 Fourth Evaluation Meeting i . A. Additional Comments for Allocations Division i (These comments are to be used in conjunction with the tally of voting i using the Planning Division Evaluation Form.) 19. Elderly Services Agency (see 11/18/82) F a. Planning Division was concerned about the amount of time and effort spent by ESA and U.W. Staff developing satisfactory U.W. reports. 1. We encourage E.S.A. to approach Heritage Agency to request that ESA be allowed to use the same reporting time cycle as it does now for either U.W. or the city of Iowa City, i instead of having to report it by a third cycle. b. Planning division urges ESA to share its concerns about funding t° problems with the funding bodies before sharing those concerns p with the media. li i F c. Planning division encourages efforts aimed at greater cooperation among all agencies serving the elderly. rB. Clarification of Additional Comments a. Children's Dental (see 10/7/82) This is the only agency from which U.W. purchases units of ` service. Some Planning division members were affected by the sudden cutoff of service when the U.W. allocation was used up. Can this Agency present us with data showing how the fee schedule was set and the need for maintaining that schedule in relationship to U.W. program budgeting limitations? i i i F I I i IF 141CROFILMED BY I L _111 LIf ) � `I � JOR M CEDAR RAPIDS • DES MOtYES * Crisis Center asked for & received $1,000 for move expenses ** Goodwill asked for & received $1,708.40 for local match of grant # D.V.P. received $2,000 from unallocated in 1981; $1,500 was paid in 1982 ## Red Cross asked for & received $3,600 from unallocated during 1982 THB 12/9/82 i i MICROFILI4ED BY )" JORM'--MICR6CA6 - 111 CEDAR RAPIDS • DES MOINES -I // X IINITVIN WAY OV J(1IIN;ION ('(WIaITY Allochti.ons niViFiOn 9 neccrlbcr 1.982 Agency 82 PEguest 82 Alloc 83 Request ' 83 Alloc Boy Scouts 20,000 13,000 14,000 13,000 Camo Fire 6,624 5,500 5,865 5,500 4 C's 4,800 3,840 6,000 4,800 Crisis Center-Opers 18,630* 18,630* 22,057 22,057 Crisis Center -Emery 8,350 8,350 10,450 STI Free Med Clinic 29,050 29,050 31,955 31.955 Geriatric Mobile Dental 4,495 2,700 3,975 3,000 Girl Scouts 22,345 12,000 21,700 12,000 Goodwill 35,121.40** 35,121.40** 35,500 35.500 Head Start 15,326 15,3261 14,800 14,800 Elderly services 12,000 9,000 15,000 10.000 J.C./ARC 10,000 10,000 12,000 12,000 ,7.c-../ indigent Child.. Dental 5,000 3,000 5,000 I•noo Lutheran Social Service 9,000 9,000 10,000 10,000 Mark Iv (Willow Creek) 20,466 12,075 13,283 12.1.00 Mayor's Youth Employ.` 1,500 1,200 6,000 4.800 Pals (BiaBrothers/Sia3isters) 15,000 9,000 12,n00 10.0na Salvation Army 4,300 4,300 5,000 5.000 School Children's Aid 3,200 3,200 3,400 _3,4nn C.A.H.H.S.A.. 45,500 45,500 45,500 45.500 United Action for Youth 8,000 6,400 12,000 6,800 Domestic Violence Project 1,500= 1,500 11,000 11.1000 Legal Services Corp. -0- -0- 18,000 9,000 3,6001# 3,600;; 30,000 1.2,000 Ped Cross HACAP /Neighborhood Center -0- ' -0- 4,022 2,300 United Way 44,270 44,270 48,649 48,649 $417,156 $358,611 * Crisis Center asked for & received $1,000 for move expenses ** Goodwill asked for & received $1,708.40 for local match of grant # D.V.P. received $2,000 from unallocated in 1981; $1,500 was paid in 1982 ## Red Cross asked for & received $3,600 from unallocated during 1982 THB 12/9/82 i i MICROFILI4ED BY )" JORM'--MICR6CA6 - 111 CEDAR RAPIDS • DES MOINES -I // X Johnson Cour !iyCouncil of Governments 410 E%tshingtcnSL bAu City bv„ti 52240 rr oO Date: December 20, 1982 To: Johnson County Service Providers From: Cheryl Mintle, Human Services Coordinator It has arrived! The Fourth Edition of the Johnson County Services Index is just now coming off the press. This directory of Johnson County services lists and describes the activi- ties of 223 private and public agencies, institutions, and organizations serving Johnson,County residents. The Johnson County Services Index has been prepared as a public service in a cooperative venture with funding by the Johnson County Board. of Supervisors and the City of Iowa City and staff work by the Johnson County Council of Governments and the United Way of Johnson County. Purposes of the Index are to: -Help you make quick and effective referrals when the wellbeing of your employees/client is at stake. -Put you in touch with other agencies and professionals serving Johnson County. -Provide you with a list of available toll-free help numbers. -Guide you to local officials, community organizations and social groups. This Index update may be ordered with the enclosed order form for only the cost of printing. Binders and mailing, if desired, are extra. In the future an update will be prepared and distributed. Updated pages will then fit into the lnnseleaf binders. Directory entries cover 45 different categories of service such as: *Alocoholism & Problem Drinking *Family Services *Child Care *Financial Aid & Counseling *Children's Services *Handicapped *Counseling *Health Related Services *Crisis Lines *Recreation *Elderly *Youth Services *Employment *Consumer Rights Each of the service entries contains: 11, ff 1 MICROFILMED BY J 1'. -'DORM -MICR#LAB 111 CEDAR RAPIDS DES MOIRES III r- 11.J 9 i 2 � f -name of agency -fees -address -goal/purpose -telephone numbers -services -hours of operation -calendar of services -eligibility -area served -application procedure -contact person _..._.._......_-.._., -average response time -cross references The directory has two indexes, one is an alphabetical listing of the services; the other is grouped by category of. service. All of the information is as current as possible, based on updates collected in the summer of 1982. If you wish to add this directory to your i resource library please complete the enclosed order form and return it to the following address with the enclosed check. Johnson County Services Index JCCOG 410 E. Washington St. Iowa City, Iowa 52240 Please call me at 356-5242 if you have any questions or need additional information. bj/sp p� I 4 ins 141CROFILIIED BY -JORM-MIC R#•L /C 8_- CEDAR RAPIDS DES MOINES / /Jj � Johnson County Council of Governments Directory Order Form Mail to: JCCOG 410 E. Washington Iowa City, Iowa 52240 List material which you wish to order: Johnson County Services Index @ $5.00 Update without binder Update with 16 ring final binder (811x10"x2") @ $5.30 Total Due $ Enclosed is $ Name Agency Address City State Zip Signature Date I will pick up my Index (date) Please mail my Index. I have included 90Q postage for each Index without binder and $1.30 for Index with binder. PLEASE NOTE: Directories for Benton, Cedar' Iowa, Jones, Linn and Washington Counties can be obtained from Sandy Koppen of Information and Referral of East Central Iowa. Toll Free Phone Number: 1-800-332-8182 or write: Information and Referral 712 3rd Avenue, S.E. Cedar Rapids, Iowa 52401 1 MICROFILMED BY "JORM-MIC R�LA 9--�--�--� CEDAR RAPIDS • DES MOINES A-5� ' . Ity of Iowa City MEMORANDUM Date: January 13, 1983 To: Neal Berlin and City Council From: Frank Farmer, City Engineer c� Re: Melrose Avenue Questionnaires were sent out to property owners abutting Melrose Court on November 30, 1982. As of January 12, 1983, 23 of the 33 questionnaires have been returned. Tabulation of the questions and various comments received are as noted on the attached sheet. Also included is a report from Jim Brachtel, Traffic Engineer, regarding signalization of Melrose Avenue and Melrose Court. As noted, signalization is not warranted at this intersection at this time. The attached letters have been received from Iowa -Illinois Gas & Electric Company and Northwestern Bell regarding feasibility and costs to either move the utility poles to the east side of the street or to place the utilities underground. If the utilities are to be placed underground, both Iowa -Illinois and Northwestern Bell feel the City would be responsible for this cost. As noted by the questionnaire, the necessary easements required to either move the utilities overhead to the east side or to place the utilities underground would require purchasing the easements, 'possibly using condemnation proceedings. The majority of the adjacent property owners also objected to being charged for the conversion from overhead to underground. This project has been submitted as a capital improvement project, but the cost estimate does not include any expense for easements or utility relocation. burly/4 Attachment MICROFILIdED DY 1. . ----j- L —DORM MIC R�CA9 CEDAR RAPIDS •DES MOIY ES I`, 1 MttNUSt LUUNI QU t S I t 0 NNA 160 i 1. Are you in favor of this project if the City funds the entire project? 17 Yes 6 No I 2. Are you in favor of this project if it is assessed wholly or partly against i, the abutting property? 3 Yes 19 No 3. Would you ubject to having the existing power poles moved to the east side of Melrose Court? Permanent easements would be required from the property owners on the east side of Melrose Court north of Brookland Park Drive. I ' 9 Yes 12 No I . — I I 4. If utilities were placed underground would you object to paying for the conversion of your electric service from overhead to underground? i Estimated average cost per residence to be paid by the individual resident j would be $850. It could be lower or higher depending on the condition of �! 1 the electric service in our home which may have to be M Y Y upgraded to meet ' code requirements. ; 18 Yes 5 No 5. Construction easements would be required from most property owners if this project is undertaken. Would you be willing to give construction easements to the City at no cost to the City: a. If the project is assessed to abutting property? 3 Yes 18 No b. If the City funds the entire project? 13 Yes 8 No i MICROFILMED BY / JORM"'MIC R<jICAB L( CEDAR RAPIDS •DES h101YE5 I fl 6. Permanent easements would be required at various locations for placement of i electrical transformers if the utilities were to be placed underground. jWould you be willing to give these permanent easements to the City? a. If the project were assessed against abutting property? 5 Yes 17 No b. If the City funds the entire project? 12 Yes 10 No 7. Comments: Much better to close street to through vehicular traffic. i Students will continue to walk in street even if sidewalk is widened, especially during winter months when snow plows push snow onto sidewalk. Approve of project if it would improve storm water drainage on street. i Impediment at intersection of Myrtle and Glenwood should be removed to allow traffic to proceed naturally. Light at corner of Melrose Avenue and Melrose Court is needed. Vast improvement is waste of money since entire area will be owned by the University in 20 years. Improvement is mainly required to help pedestrians who pass through and do not live there. The cost should not be assessed against abutting property owners. Homes on east side of Melrose Court are to close to the street to move power poles to the eastside. _ S MICROFILMED BY JORM-'MICR1A CEDAR RAPIDS DESM 1 (� , City of Iowa City MEMORANDUM Date: • November s0, 1982 To: Charles Schmadeke, Director of Public Works From: James Brachtel, Traffic Enginee,�A Re: Request for Signalization at Melrose Avenue/Melrose Court Recently the City Council has requested an investigation to determine if. signalization is warranted at the intersection of Melrose Avenue and Melrose Court. To that end, the Traffic Engineering Division conducted a 16 hour count at the intersection on Tuesday, November 23, 1982. In' addition to counting vehicles, the Traffic Engineering Division also counted pedestrians. The Traffic Engineering Division also considered the access to the University parking lot north of Melrose Avenue as a fourth leg in the intersection. During the evening hours there was a University of Iowa women's basketball game scheduled in the fieldhouse. This additional traffic generation is reflected in the evening hours. The results of that traffic count are attached to this memorandum. In' addition to a warrant analysis, the summary data sheets are also attached. Attachment 4A shows the accidents experience of the preceding 12 months. Attachment 4B shows the accident experience for January 1, 1981 through December 31, 1981. Both of the accidents shown in November 1, 1981 through November 1, 1982, involved rear -end bus accidents. In the event that this intersection characteristics change to the point that signalization is warranted and required in the future, I would estimate a 1983 cost of signalization for the intersection to be approxi- mately $24,000 to $25,000. This estimated total cost will change over .time depending upon inflation. Should you have any additional questions or comments regarding this, please don't hesitate to contact me. bdw2/1 Attachments MICROFILMED BY 1` J0RM'-MICR#LA8" CEDAR RAPIDS DES MOINES MICROFILMED BY JORM '—MICFV46L:AIT_ CEDAR RAPIDS DES MOINES //4 WARRANTS FOR SIGNAL INSTALLATION minin ... in I..'-stnv Intersection of Afoie-zasee, 1 2 1m ejI if- I --I- ,r I --nt;rm ... 1 ee It af fle Amim and Wjirart S - is it t. Avvidt-lit v•p-, --m Observed Z3 LWOZ is let, .1l.'r %".III ... I. ,..I i..,it is 1',.r .pidn ..I.. It. teil. Of ::it ... ..... t:,:): tiaffir is the prini-yal r.•.r.an for The- ,;,I [;lilt is atr.fl ... 1 .1... o. the Iraffiv 17. I-Ni,t 1111 01.- Inapt- un title higher loomi. to the- oitvr,.-,-tn-n All day I, at-rin ... I a,1. I. lei -tIenung trarrie % apluint-� normally all,] repem.-gily f,lkj:!,! at }j \'1 111, V! Al: i'lln Wee I fee, I "Ife V. 1,,. 1'. i.e. I ... U, ...... let. Wert nt'lator nln .,rert .,Ill ....... it .4, ...... \t, .t Wth Jppuurhrq 111n... l."'! ..... .... !y) Intersection does not comply :Awl 1.*,. WKI Vol (see attachment #1) ..... .. lilt) ..4 WI .. .. .. .... tvrt ami nimm t ir.-t ,,Iunivs are. ri.r Lln- :1,4- do. -c -tion of higher voloone on the tumor I tm. be. (,it one, during eanne hours and on the 11141-te' ;e.:i!lg ntht r lis-ure, ..f :o.. wr miert tiarric r. ..... et, lit I! :.It ...I .:Hmn or .1 filled .11 the niter.,ertinin hl-!. uCqu1 i it.. of All IN"Lit'.11 haVill): a pupnl..l Inn of the Ni ......... 11, -tilat vnitno-- %% arrant le,e 70 p,-rvi-nt of ter c,,nt;ontoje, rrmrir or c,nin t muou, •rr..Fri( etairant lei aprrnhug . ..... on. ir.irri, tuhunr un a riiiiiia, stri-et I% III, hea% % that ,I, a nnunr tr, --t offvrs elvla% ur h., .rel ,:..I :n,! .,r cr.,mg the major The- tvarrant is ,.'n. it 4, hour, of .er• .a rr.,la dad, lilt. irarrit. %oluline, Rn len in let iwlo" r.,at un the 'If. -I -I and (,it lilt. lilt ..I I"n. .1 lilt the signa I nraallathm t, 111 uxi, no%%. MICROFILMED BY JORM '—MICFV46L:AIT_ CEDAR RAPIDS DES MOINES //4 1 ) ..;:N: HL%I 1'1.-I n -t" ,it Y01.; e1..,.ue W%luf A.%r•. .. - r of :.. r.r ..n ue.. ,np tr..!Ir. 1. \ .•L,, L.. 1• • L. ,rn nn..rl. .Iq .,rh �1"•''�• nn I:•.••.r .•. .,fir. rm r r.. .I r.... n.a..l of u.., ..r •. ,,Iq.. ..^h 1!.., ':I r..•1 '\L•...r ;111 1- ..ly.r ....i..l 1.... .h....r..... ..l _• IIr ll...•e ;sill pq ..i •.r it .rJ..l .:1 rr•1 .rlbl n.. rrq ,Il•1 vuII11M1l•• Arr•f. 1I Iln• •!! Ih.n1.,; tb�r,e eJ:..... .. .du... •...n of hi b.•1 t.•I:nnr. ..t.'e'•r }. 1. th, u:. unr :1.•rl la..t Lr r•n unr ppr r.: r%� r!ur n.,• .urnr !unn �. .n..I . n i:u , r .... f..L.nt 1: ..n . ...m:. I I• •.\'r.,•1.. Sr . !•� ❑. ..r U+ rl aI L. ....., 1.. 111 . .. is I. rC•L•• .d' d!!...n ..r n •w L: . .•,I •a rnr r. t!..• to lir �.. r , .•. !.n' ..p ..1 r•.. r,(.I •. .o:..'.�d ...r:.^ .•uta I:.rt ln!: . p,.�.: r.I Urrl. ur..: c ;1...11 I1• lult7, Ihr' Ir: L•r!.1!tl ur tl I 1'n n:: n'. rl... *rra fro. .rat r.l ,! 1% 'in ;tr•r rr: l n' ✓ 1r..;:I1: YrI4'nt' a!mrr \L .n lar.l 1. Nt l..nml fir I•rvl.•.;I .ao Culuru• Thr• }trrinr.Irn Ped.••Irlan Yni:mu•., .. v.r rn In .allsfu•d .. )11.11, for eaeh of ark a hour, 4 an a, YragY r!at•, t!1Y fnllu.0 nl; tra l'f1r vnlu nu•, n,;al. 1 l If Im. mep:r .I r.•r1, r0.1 ..1 c:..rr ,.•inrb pr•r ImIll ruler the •:urrl n,t,..l I! ir.;h .,p}^u.r. !•• _r, fir .. h.-1 •• OwrY c, a 1..1,.•d :I:... •........ :,.ru .l (,ml or inwe m w o!:!., i.e•^r m nu.. r ,.•111.'1••;, 1. 1 hour l•w,,; •.f :•..t •. apla u.mhYsl ruler t '. unrr,••r Uun un Ilu• rnaJul .0 ... :t. ..ud I lur ung Ow ...in,. •s hist, ;1, of p.rr.Igr.ylh I I) thrre .it . 1611 of nurl r ;•e•i.••al..o!. per hi -or nn the !nghrct s.dunte rnls,,I alk .......ing Ihr ni" tr.'i....: t�•u•:.r Ir..Ir elr lL•,1..•, rl of m.u•a •.Itret II..I r,, rs rrwl•. .Ill n:ph 11..::1:,•1 ,.n (116.(11 m .r i.n.d ..r r,.,..r r. In•II III.• off ..I hr•. uninn :nY •u!' op ..:'r,. of ..o -.Iro l rum moult) h.., Int; .1 pupulmu'll of I.•,. ..:,.1. 1 it (1111). Ow 'tl (1(1(1(1. rn I'rd.•,I n.rn 1'11hom. tt :u'1'a1lt 1•. 'iU p.•....m of n.• r.•..;.:u.•ln.•nls .Ihr., r. :: •.ry; nal ut<:aMYd I:mlrr ;h:. ,....... nl al an rcuL.lyd Int r•r...•ruun •.!w.J irl hr of :!tY Ir.1!Ylr fir ..d'.•ri f Y'r.. a II IIr r rr 1 ! "'I. if LIn••[ IuY Iyq IP .. ... •.. :Iw main ,:roe: If •.uH d ••irL.l :+ tIK l011rr1 .J ..if Illi r9 ..•el ual it .11 .I •a,; n.d ,c Ft em. n ,Ln.lid be .. ,..grp.•.I .111.1 nprt'.d rd a 11 It rn'iU ul .r.•. I. .., r, hlrh protide pl -pe: .oul'I If :I.,; 1r,:a!led ieconhng !n lhi< ,rar:.ult shall be rqulppYd with .. :..r Indw-Iti-ol\ e.Inf Vr mo,;: L) rY.lall t'llt.':IIi set r, -,'Is 111 Olhrr •• • ., 'If this \1ar.u.J 2. ;-:.r, it- .I; hY u:.a 6lil••II at ro:Hfoer•••etlon loc'ailnns (111,41 block) pl., r uie•I th•• requirrrnrnts af,thl, ,. .v1 a..t are filet. and proaldell Uta( ill.- "t henol clu,.a th.u: 150 feet to another u<tahli,had . r...; aim (:urh,u In pa:-6::ry; :!:. r•,Id I.c plrrrhiboell fol l(II) G•et in .,if .1.11 .. of Mid :!I) re" be*ond :he elu, .:. alk P basing, r..urJll:atiolt. JI!rl filo.: rronfmu: to 1141.11,!., .r -t fuith in this )1(1111,11 Sp... 1.11 aue•I uen ,!toulJ br: gn rn to lire ,Il;oa: ^,e..d placement and Ihr ,Ign,.lnd :n..r: n{•. u.ed at nnnm Mr•r•.:. ❑ !o.' I:ont, to be sur.: dr It rr,.ur .r ....r.• of r lu, ..l u•r Lll ..ppl.. Imo Intersection does not comply. (See attachment N2) Intersection does riot comply (See attachment q3) MICROFILMED BY ^l JI( L. ._..._l._ JORI1r1—MICRf�LA13-- j CEDAR RAPIDS • DES MOIRES //6 'r .L :ra'4' roof ntl .'pouf t. d) hr uar..aC rd a: an r•.1 .'Llr.hrr! �. !n.nl ' • r,,, .. is r, I,.. if A Irnft ra.• ..,ur•..r ng ,[u.l) or the itequ'•nr) .."dJ-de p, to the . rhe.••.ser tr..lf1" FU r.rm .la related to rill• .lean!..•' Intersection does not comply. .red •fir e.( !;rna p. h....... n( .• hn..1 rhridr rn .'t the ..haul nu+.mg .!:u,.. iL•,rt Ir ....ur!n•I ul .'d r•Ideir• g,p. it, the• :Lel fir ,if.•..nr rlunul: O.e p.•nod w h, •r Ill• a!uldren a .. .......4 :hr vn•.uq: is Ir+> Ih.u1 the nu mh.•I of u•rn.•r. m file .A: n'• :.vl n.,l t-rr 7.\ :I) \L' n.0 U .r' fu• runs •r:. ,y"AI•..0 .• •n-:A!IrJ .•nttl el) nodal ll: r... .0 rant I I'••J«.:nen md" l...e, :h.d! Iry Irl er. nLd at L•n-t fest r.reh cru.: ...ell e a.rhir •hell a•: .' •rhe..! ne•-.:u!; , \t an Inset -•'':'dell .:{^': "^r fi..rlL .hnuL! h•• n.'I ltr Ar: a.d.••I . . ••u: m. tt >nuor.l h.^-. •nr :..efl rr .''lull' vr!, but I•tll .n eu.r•'nn rush '. - , e. ••r nn ..11 apps •'.rrMr. •.:'.:• dc.rrAirie flite!'e't nor •-..! rAu a•• li; t.•d urs pn•;;•.••..r,r -rr: n.d . aro:. :n.'s h.r.r pr rs u•tr.•I Lt nus Intor>v.tlun eros"nGs, OWsp: n.J >hnuul I,,- preL•.rr r.m .r. ....r :.I pari'-utg And nlf:.v n!n Ll',rinnr. to vu•.. :'tau ld its. I uiub❑ed Ln .It I.•.'••: Ith. is.. w .nl..e .. n:" an.l !!11 fr.•1 h...ond :h..... d.,,.. A16, lend ;nr n• -:.d IA!un: ,lundd me!.d.• :u:'.'hh• ,:.uul.uel .a!;n• .rod p.r•rrwnt n;.ee :. a:,�, tiprr:,d pohm ,r.;•..n t,mn Anil/fir cn for '.•'dent ,lour lel ter In u. - v.u• I for d n«,, nun CC er....tum u• -r .dl.rtwn I,r.n;n•-•t.Cnt.r.e-:•r•nt-nr,r.I...ne,.e a:a.•. nr'r •aiul.•. :r.rJl:: •tr;n.d I . •.J•dr.ut, .'I of:,., r.:roll .r her Lor) would nut .rthel I.de•. rel, fit m'L•e lu moml.ur. ... n.I., ':r•ugo n': n(. vIn'Ie-.uul rllrrl 1. rl) u..... e r. sup ,prr.l Thr Pwv"r I, • )Iwrn"otl .. ,u'r .nr1 t- •lilt -1 i.••I t h:.. nrr. r .r. .Irrr m .i -U •. ! u lurh h.r> !n rduuurt,'erI It uoulu rr Intersection does not comply. Ie. ur.J U.rl lir Ihr 1111).'. rut-n:•..J- .. n• -u fur ap.ol Ill.'s till-) du nnl pr .1111' t he n'•. e•.....'. . dr';r a ,. ed t r9u Ir pldl sue uuC Atul-1 ...... run: I..I dr (in .r t..o wU. ,u•vrl. .ni Lee rot ,tgn.,Is do not prnvtdr the fir. r,• •Ar) d, r;rn• cf n!.e;... :an!; .end .p.•.•d runtrul and the png nr-r•d .rod Ar!ja i u"!t MI'::A" enldd r.r r••.: II JIe :. )If .rl'r«>5r♦P Ftl:nal ,L':.t em ..•.• m,:.d!.::Ion of Is :;; ^..ri .n-\..t.irng to this a al:.flit %l weld ir.. '... rd r•.,:.I,.• .`•n prerrntile Spred unl••>s .'n .rnl:invering •.11111)' in.11, Mv•. Ih.11. _ .. 4.•• -.peel! t5 Imn'c dr,rt dile j .•fir :n: t.m.,tton of a s:gn.t! arri.,amg to this ..arr.mt :.huuld no•. he rwswe: r••! where the res'ahant. signal cp.rring would hr Ieas than 11100 Warrant ft. Aecidenl F:spvfirnrt ...r A't'-dent Esprrlrner .rartanl Iti sAllc (hell wi en. I Advrlaate lrml or I ...... rr.,:rirlise r.: nu•,hec write se Isfdrtur; fib a•! .anVe ..fill enforcement hy, fatted to rrrhfi•r the Arardent freg11enr•y: Intersection does not COmply. And 1. tr mute rr rurt ed .u'nl.•uts of t)pes susn•pt ihle to vun rc. torn by traffic signal control, hale .,, utred within a I2 month pr•rmd. (See attachment ,'�Q) v.n•h .,',lent Invok mg p«rsan,d in)ur) or property damage to an app.tr r •:: r..i ew of $lilt) or mor•• azul Thr n• Ps:sls a soil, ,, of vh.. ular .,I'll p«d r,: riam IraI nut Ir<s , .'o }0 pererm of Ihv r• -y r:u."mr •Its sy.•rlfu•J .•oiler in the \lunnurm C.esn•:.Inr Volume ..,mens, the Int••rruplmn of Cont inuou,'rrrffic .lar. r.e •.: of Oe `.:ece:n,.!n I'..!•••:nnn Volum.. ...'trent. ''lid 1'!.r • r!: e;Al vn;alhnn«! w:II rot ,rnnugly de,nrpt pnp:r r•.v.« uAf B 11110111.1111 BY T _; JORM--MICRI�LAB I CEDAR RAPIDS If DES MOINES I 114 L T I AI Ir.dfn llglla) insalh•d ,•rd. 'r. it,the Art ulenl F..p, ru•ou• ..a, 1 ant s ..lu ld by s..:m t-affu art,.:.I,'d %, it I. run U'ul deur vs w lur6 pruv ole pr.y,.-r .roonbration irino,tath.,' :it an u.t, r•rvlpun within:, 11-wlhnat,•d systent auul owinally should ht• liiuy tr: irit art::alyd if iu,lalh•d at an isolalvd interreclion. 11•arrant i, S)sltrns Warrant A traffa• signal ir.sta Il,u ion al some, it, l.•rs.-rli,,w n:ay 1w %,a, ran I,•,I to ch, .•,u ., pjr .,,:,.ent rali.,n;,nd an r wiizatwii of traffic flu.. uriwur't• 'fhe )luso: n v. arr.wt is appht ah).• w hon th.. vor!mu.n iuler.oa::on of Iwo or wort inaiur nm too, has a lata) t'.usI I n g. ul unnn•I l i at vI) pt ujrrl r•o I, tae, r. Intersection does not comply. ::.p c.dowv of at 6 -ash SUo vrhirh•s dor ung Ow pi -A hour of a lrpo:d N, Ioda), or -,,th of an) five I.,ntrs of a Saturday aodlor Smolay A m..p•r !out.. an u'rd ill tIw :,Luvr ,r an r:,ol has Int.' ur 111.1i I., of thr• 1 II is part of Iht• strr.•I .,r hrglnaay ,e!.trm Thal svivvs as Ow ioo.,opal urt.,ur6 for o,sou i, traffic now; It rum,rrts;.r..:n of prioripal traffic ).q•nertliun; 8 1::m holes rural or s111 -urban high..ay oulsiole..•nirring (ir Ira. I: Laos s.rra,v st r,•r; h-.•vw a) ur rvpr.••s.s a)' ramp o•rnunals. .. I: app•, ars a n,a)ur route on an official plan such as a u,:.oa .:to .'t p.an In an url,an arra ualf•:r and transportation stud)'. W.w.,nl M, f•nwl.inaliun of Watranla •q�r,ah ..... asionallp may be justtfu•d whvre ua rh , ar... n:, r !ah•fo•d In:t a h..n ls.., or worr of W;,rr rnts 1, _. and . an •..t,• f..•d to Owl %1-•ot of su I,r r...• t or timi-v or ow stied v;dm•s ial (if ,u,.r,L,'I I- Arfir shoud pr.•o�'lr':nstallation nr sigmalso suder this Intersection does not comply. lo lr•.f v :J !.rtht SIGNALIZATION STUDY IOWA CITY TRAFFIC ENGINEERING DISPLAY OF WARRANT NO. I VOLUMES. MAJOR STREET:yALc'e.as:- yuF NO.OF LANES: i MINOR STREET: n�re� sE c7`_ NO. OF LANES: 01 i►II C , r . I MAJOR(2 PLUS LANES)+ �1AJOk(1 LANE j, i 1 8c%MAJ0R(2 PLUS LANES) I 800;16MAJOR(I LANE) I )v i I ' I I rI I I I ! h11tJORl2 PL US LANES) V/o MINOR(2 PLUS L ANES) I I I I INOR I NE _ L 8 9 10 II 12 1 i 2 3 4 5 6 7 8 9 10 ----MAJOR — —MINOR WARRANT COMPLIED WITH. E0o' OF WARRANT COMPLIED WITH. ❑ YES 131 NO _ El YES N NO NICROFILMED BY JORIVI�-MICRIJL AB CEDAR RAPIDS • DES I10I NES II Ji i I I I I •I � ..—_-- �• rl i I I EI � — _ _ � I 1T. sl ii — i I �T I I, I I II I of -}� - i f• -i! I I i. 11 I! - �i I• II -- I IOWA CITY SIGNALIZATION STUDY t TRAFFIC ENGINEERING DISPLAY OF WARRANT NO. 2 VOLUMES. MAJOR STREET: NO.OF LANES: MINOR STREET: NO. OF LANES: _ I I I I I , I MAJOR(2 PLUS LANE 9- ✓0� I I I i I i I I I I •I � ..—_-- �• rl i I I EI � — _ _ � I 1T. sl ii — i I �T I I, I I II I of -}� - i f• -i! I I i. 11 I! - �i I• II -- l0— , I I- -1 fit fir, 7 8 9 10 II 12 1 2 3 4 5 6 7 MAJOR — —MINOR n ' MLJOR(ILANE) I RO9,uMAJ0R(2PLUS --1- -� LANES) i 160%MAJOR(I LANE. I I INOR(2 PLUS LANES 0% MINOR(2 PLUS NES) INOR ( I LANE I 0910 MINOR( I LANE WARRANT COMPLIED WITH, 80% OF WARRANT COMPLIED WITH. ❑ YES R NO ❑ YES 64 NO A(v 141CROFILIIED BY I�` -JORM --- MIC RbL AO CEDAR RAPIDS DES MOINES 1 I s' t I l0— , I I- -1 fit fir, 7 8 9 10 II 12 1 2 3 4 5 6 7 MAJOR — —MINOR n ' MLJOR(ILANE) I RO9,uMAJ0R(2PLUS --1- -� LANES) i 160%MAJOR(I LANE. I I INOR(2 PLUS LANES 0% MINOR(2 PLUS NES) INOR ( I LANE I 0910 MINOR( I LANE WARRANT COMPLIED WITH, 80% OF WARRANT COMPLIED WITH. ❑ YES R NO ❑ YES 64 NO A(v 141CROFILIIED BY I�` -JORM --- MIC RbL AO CEDAR RAPIDS DES MOINES 1 c0c 40C y0, !0C Ell ml IOWA CITY SIGNALIZATION STUDY 1 TRAFFIC ENGINEERING DISPLAY OF WARRANT N0. 3 VOLUMES. MAJOR STREET: NO.OF LANES: / MINOR STREET: NO. OF LANES: / MAJOR STREET W� \ RAISED MEDIAN 4 INWIDTH ;._ .. _...__ .... _..._... 80% OF MAJOR STREETS W/ 4' MEDI. VEHICLES BOTHM J APPROACHES 800o OF VEHICLES BOTH MAJOR , APPROACHES PEDS XI�NG M_4 R ST EETS 80°° PEDS%ING MAJOR STREETS - :.::JOR ST. ------ PEDS WARRANT COMPLIED WITH - BO% OF WARRANT COMPLIED WITH. ❑ YES ® NO ❑ YES '6q NO III MICROFILI4ED BY _l JORM'-MICR#LA©- 111 CEDAR RAPIDS DES MOINES I Ll� 1 I I I I — I I � II 111 R v 10 1 I � jf it 12 I 2 3 1 4 1 6 7 8 9 If MAJOR STREET W� \ RAISED MEDIAN 4 INWIDTH ;._ .. _...__ .... _..._... 80% OF MAJOR STREETS W/ 4' MEDI. VEHICLES BOTHM J APPROACHES 800o OF VEHICLES BOTH MAJOR , APPROACHES PEDS XI�NG M_4 R ST EETS 80°° PEDS%ING MAJOR STREETS - :.::JOR ST. ------ PEDS WARRANT COMPLIED WITH - BO% OF WARRANT COMPLIED WITH. ❑ YES ® NO ❑ YES '6q NO III MICROFILI4ED BY _l JORM'-MICR#LA©- 111 CEDAR RAPIDS DES MOINES i COLLUSION (SION Dl/� GRAM / U JOF I PARKING LOT INDICATE NORTH -MELROSE AVE f SYt.! 30(.5 ..; ._ ffOVING VEHICLE ?cCKING ---- vEHICLE -�---. NON-INVOLVFD SIDE VEHICLE �(- i1 ;'LSTRIAN OF CONTROL I':. —KED LEFT \'C HICI.E L7 I'IXF-D 06 'ILC -T 0 I."IALITY C) i'*.!t '3y D _TYPES OF COI_I_ISION REAR END ---- HEAD ON -= SIDE SWIPE '-�•.t[r.t.Gc, OUT OF CONTROL ✓+l' LEFT TURN i RIGHT ANGIF .ATI: : NOV I, 1981 IN ) I-_RSf--Cj)oN MELROSE CT PAV(.:MEN T D: CRY I-icy 11 :WET C: CLEAR F : FOG S: SLEET R : RAIN CL: CLOUDY S: SNOW 10 NOV I, 1982 _or-YI._MELROSE AVE 141CROFILMED BY 1 JORIVI"'"MIC R6LAB'- CEDAR RAPIDS • DES MOIYES __._.. - i moi I I + COLLISION DIA ,,C -TE NC;ZTH MELROSE AVE u OF I PARKING LOT A __ JIMEN 1. 41, r U LU En O J W c S1't: SOLS TYKES OF COLLISIONS P:;VEf�1Efv T I.IOV!NG VE!�!CLE-` REAR END D. DRY I: ICY »� 84CgING VEHICLE �_ HEAD ON W : WET --- NON•IN\'OWED VEHIC LE s1oE swlaE^dE ETHER --- PEDESTRIAN �LLLU2 L- OUT OF CONTROL C: CLEAR F: FOG =.RKED VEHICLE --�^— LEFT TURN S: SLEET R :RAIN OBJECT RIGHT ANGLE CL: CLOUDY S : SNOW It .:-7aL:TY D.; T E : _JANLL,_I981.._. _ .__-.—TO INTERSECTION MELROSE CT and MELROSE AVE IdICROFILI4ED By ' JORM-"-MICTi#LAB CEDAR RAPIDS DES MDINES //4 I 4 `:`ERSEC I ION Ot NELROSE CT w1th-MELROSE AVE -,,SIFJCATION BY ACCIDENT TYPES ;-ES AND TIME: -TEt'440 SIDE S170 E SWIPE FEAR REAR RIGHT ANGLE LEFT TURN PEDESTRIAN BICYCLE OTHER 00AM. - 10 00 ANI tJjJR'( 400 PM Py - 'MAGE OGPM 7.00 PIA -- St, INJURY - `.GE ---- .GE 12 MID. . ......... -- --- 6 OOANI ----- ------ P ERT . DAM.IGE OTAL OT C - P.Y Y y AGii- ";'y JAMAGE WEATHER PAVEMENT TIME OF YEAR -ov, r,c,% I' OF ACC. CVq,)IT0N -NO OF ACC PERIOD NO OF ACC. NO OF 7_ -,,R DRY WIN )E FE) WET -crR (MR -MY) IC) SLIM (JE AG) m/0 MICROFILMED BY —JORM --MICR#LAB-- CEDAR RAPIDS DES MOINES If ME I L. E -E R VAL APPROACH VOLUMES_ _ - -- NORTH SOUTH N a S -TOTAL EAST1WE ST TOTAL TOTAL ALL APPROACHE: - M _ 03 (r, <MeV Cs; r, �4 "L Cc �—_. `T3 <c37 (i 3 3L— — IS9 CpO LS /H= 'f77 3 9f L�fi3 '3 -10 I of 746 12 M --- Z (tel I yr 970 �Z7� ,G'F 7 -vCn GD sg I s. I c.,/_� 7 Ls) sz.g --- 7z, eL 62 /z99 -5-- 7� I `�/ /L� -/77 74 sem�^� /n 7/ ---- _ 7 - /o 3 7 I f 8 � 331 y{ � •• F' 7 C� 8 9 10 S . 7Z _-___...._ =7 .� .--- _ z ..ter 35 7342 e.1-71 - -• s '/ ----• -- TOTAL 16 HOUR COUNT /:.o,93 i IdICRDFILIR By —ORM I-MIf,�LAB'- CEDAR RAPIDS S RDINES PAGF. 3 00 .. OF COUNT n'f�•' ;,:`fir_ T •E� �� DOTAL 4iGHT %4. (i[- z G^� 3:0 33/ i C7 /r g i 11111111011) DY -� JOFi M— MIC R�►LAB- CEDAR RAPIDS DES IADI IDES I PAGE 4 0r C0UNT:✓�T TOTAL /q 1Z3 O /9a QD /B9 9 Z/D / 78 l/ �1 /(oL O /z7 /L S c 7 /� OB (2i8 8 5 P6LtS GRAPHIC SUMMARY SHEET Location., mc�cosr c .— .nrcBar ....f..E..... ... _. ...... Date ✓...... or Ti(ne:,......!......•..•............. Hours from Indicate S r y, coo North ty .................A.M. to.................. A.M. Arrow y ........P.M....... !a: C, T% o Weather zS............... w , J. Road Surface Condition.... .iz T�.... 3 u/ • sass sz�r n 76 G -1-Z3 VEHICLES COUNTED CLASS DIRECTION ,AJ! Pnss. Comm. Other 16-OSBI � I 11i7 I p d` . M � zBr REMARKS citccco N i, �FP�e Pfersr�iH✓S. N. C. A. n.. sq f) AT F'.ve,. z✓, r �qn r r;rWPll Fn RY MICROFILMED BY L `1 DORM" CAB LEDAR RAPIDS DS DES DES MDIYES r�11 IOWA -ILLINOIS GAS AND ELECTRIC COMPANY IOWA CITY, IOWA January 11, 1983 Mr. 'crank Farmer City of Iowa City 410 E. Washington St Iowa City, IA 52240 Subject: Underground Utilities on Melrose Court Dear Frank: We've completed our evaluation of modifying our electric facilities on Melrose Court between Melrose Ave. and Myrtle Ave. in Iowa City. Three possibilities were studied: 1. Remain overhead but relocate in an easement west of the present overhead line. 2. Remain overhead but relocate in an easement on the east side of the street. 3. Convert the system from overhead to underground with pad -mounted transformers on the west side of the street in an easement area. I'll explain the problems and expenses for each system. 1. Relocation - West Side of Melrose Court Please refer to the enclosed print labeled "Overhead Relocation West". The proposed relocation is shown in red; the existing facilities are shown in black. The desired easement area is high -lighted in yellow and is eight feet in width and west from the front property line. There are five (5) areas where tree trimming is required: one requires severe trimming, one the removal of large limbs, and three require minor trimming. These trees are located on the print. If we could obtain permission to trim trees as required and if the easements could be acquired, this relocation could be completed at no cost to the City. ». al NE -ND 1111. I'.c nWJ C^. -111. .y:11 nenbl 1,, 11. MICROFILMED BY L DORM -MIC M0 AB CEDAR RAPIDS • DES ES MOIYES + //4G �1J 2 Relocation - Last tSidr of Melrose Court Plisse r6L'n1: to the enc:loucd print labeled "Overhead ' Relocation iiast". The proposoc.: relocation is shown 'j in red, the o%i.ting facilities are shown in black. 'Ph^ desired easement area is high -lighted in yellow and is eight feet in width and east from the front i property line. Smaller casements on the west side of ML lrose Court are also needed, for a riser pole and a lift pole. These are high -lighted on the print. There are several areas needing tree trimming on the east side of the street. These arc located on the print. If we could obtain permission to trim trees as required and if -the easements could be acquired, this relocation could be completed at no cost to the City. t . 3. Conversion From Overhead tb Underground Please refer to the enclosed print labled "Conversion to Underground". The new system is shown in red and the casements are high -lit lhted. A ten foot easement is required on the west side of the street and a five foot easement is required on the east side. If we could acquire an underground electric casement as shown, the total cost to the city would be $49,620.00. This price y includes the following assumptions: 1. teach customer is responsible for converting their overhead service entrance equipment to accept the underground service. She'll locate the underground service point as near as possible 1 S to the present service. Note that this conversion € may require several customers to rewire extensively to meet existing electrical codes. The cost of this work where necessary is not included in our { total prices. j 1 2. A contractor is needed to run and convert two i j services to duplexes at 21.6 - 218 and 220 - 222 Thos . -h 't included .elrose Court. arges area in our total price. 3. F.ach customer needs to provide staked property corners prior to installation of new facilities. Any costs associated with this work is not included in our total price. This new underground system would be installed next to the existing sidewalk. The pad -mounted transformers require pads on level ground. Because of this requiement, two locations will need retaining walls to allow excavation near existing front lawn banks. r� i 141CROFILRED BY J- .-. __.._ .l „• ORM"-MIC RfL;4 B- � L7 CEDAR RAPIDS • DES MOINES Summary Both overhead relocations could be built at no cost to the City assuming all necessary easements could he acquired. The conversion from overhead to underground will cost about $50,000.00 plus those. costs from electricians to rewire where necessary, and the: cost to convert the individual services to accept the new underground service. This convur.sion option assumes all easements could be acquired. If you need any more information or clarification of any option, please call me at 338-9781 ext 66. Please contact us as your construction plans become finalized. Sincerely, ^J/jE Duffy, cul. Eng. !q st ibution'Division JFD:cm MICROFILMED BY CEDAR RAPIDS • DES MOINE NortFn testem Bell Cedar Rapids, Iowa December 14, 1982 Mr. Frank Farmer City Engineer Civic Center Iowa City, Iowa 52240 Dear Frank: This letter is in response to your request for cost information for the proposed Melrose Court Utility Relocation Project. We reviewed two different alternatives for this project. Under one alternative, we would bury u new telephone cable on the west side of Melrose Court. New underground terminals .would have to be placed,' and new service drops would have to be buried to each house. This would involve boring across Melrose Court numerous times with service drops. This plan assumes the city has purchased a 10' Utility Ease- ment on the west side of Melrose Court from present, property owners. The aerial cable, now attached to Power Company poles located on the west side of Melrose Court, aerial terminals, and the associated aerial service drops would be removed. The total cost of.this plan would be approximately S 25,570. The city of Iowa City would be lia- ble for the entire amount. Under the other alternative, we would place new telephone cable, terminals, and service drops on new Power Conmany poles on the east side of Melrose Court, We would then remove our existing cable, ter- mindls, and service drops from Power Company poles located on the west side of i4elruse Court. The total cost of this plan v.,ould be approximately S 12,200. The city of Iowa City would not be respon- sible for this cost. The dollar amount for both plans were based on material and labor costs as they appear today. These costs are subject to change. If you have any questions, please call me at 399-7010 in Cedar Rapids. SRR/jks Sincerely,,A , DD d.eK—s,, S. R. Rook Enqineer-Distribution J MICROFILMED BY 1 DORM—MICRbCd:9" 111 ICEDAR RAPIDS DES MOINES _ _J MA; T 0 CITY OF CIVIC CENTER 410 E. WASHINGTON ST December 1, 1982 OW/A IOWA CITY, IOWA 52240 CITY (3,19) 356.5aO Mr. James Leaven 3213 Friendship St. Iowa City, Iowa 52240 Dear Mr. Leaven: Enclosed is the report which the Engineering Division prepared concerning the drainage problems in your neighborhood. A copy of this report and your original petition will be sent to the City Council this Friday. As soon as an opportunity is available the matter will be scheduled for City Council discussion at an informal session, as you requested. You will be notified in advance of the meeting so that you and other neighbors may be present, if you wish. In the interim if you have any questions please let me know. Sin erely yours, Neal G. Berlin City Manager cc: Director of Public Works:.; Dale Helling City Clerk Enc. bj/sp L7; rte_- MICROFILMED BY JORM--"MICR/ L'A B'- 1 CEDAR RAPIDS • DES t4OIH5 � JI T r- City of Iowa Cit MEMORANDUM Date: • November 30, 1982 To: Frank Farmer, City Engineer From: Dan Holderness, Civil Engineer, Re: Drainage Problems Associated With A South Branch Ralston Creek Tributary Running Between Friendship Street, and Shamrock and Arbor Drives A detailed study of the above-mentioned drainage problems has been completed. Possible solutions have been analyzed and the three developed are as follows: 1) Remove existing obstructions, 2) Widen the creek channel, or 3) Widen and deepen the creek channel and enlarge and lower the culverts on Shamrock and Arbor Drive. Each solution is discussed in detail later in this report. For general information, the creek in question is a small perennial stream which flows south of and parallel to Friendship Street, then turns south and crosses under Shamrock and Arbor Drives and empties into the South Branch of Ralston Creek. The stream drains an area of approximately' 175 acres bounded approximately on the west by Dartmouth Street, on the north by Lower West Branch Road, and extending to a ridge beyond the City limits to the east. Approximately 114 acres (65%) of the watershed is developed residentially with the remaining 61 acres (35%) being agricultural land. The stream begins near Lower West Branch Road and flows along Peterson Street to its intersection with Court Street. From there, the water is piped underneath both the intersection and the parking lot of the apartments located southwest of the Court -Peterson intersection in a 48" corrugated metal pipe to a point where the storm water is released into the small perennial stream described above. Downstream from the outlet of the corrugated metal pipe, the stream is on private property except when crossing under the Shamrock Drive and Arbor Drive rights-of-way. The yards in this area, in general, slope slightly up from the stream toward the homes. The drainage structures under Shamrock and Arbor Drives are both 6 feet wide and 54 feet high concrete box culverts. The box culverts were designed to handle a five year storm when flowing full, as required by Iowa City design standards. After the culverts were in place, many homes were constructed in the' neighborhood with walkout basements with floor elevations below the top of the culvert elevation. Figure 1 shows the current stream bed profile from the end of the 48" Pipe to the South Branch of Ralston Creek with several of the lower door elevations plotted on the prnfile. !1 i MICROFILIIED BY JORM--MIC RlI1CAB CEDAR RAPIDS • DES MOINES -J r 1 !. 2 Solution 1 - Remove Existing Obstructions The existing stream channel is the natural drainageway for the 175 acre watershed. The City has not increased the size of the watershed with the storm sewers from Friendship and Raven Streets because the i portion of these streets that drain to the stream in question drained j there before development occurred. The citizens on this privately owned channel could greatly increase the flow capacity of the channel by eliminating the existing obstructions (such as grass trimmings, e rubble, trees, fences, etc.) in the channel. These improvements, i along with the existing berm constructed on the west side of the stream as it turns southerly to Shamrock Drive, would significantly lower the water levels during rainstorms. Also, a private [ development stormwater detention facility is going to be constructed east of Petersen Street on this tributary which will lower the stormwater elevations somewhat on this portion of the tributary. As the agricultural land in this watershed develops, additional stormwater management facilities will be required. In an area such as this with yards only slightly higher in elevation than the stream i bed, temporary flooding of backyards during heavy rainstorms is a Inatural occurrence. This option, eliminating existing obstructions, is the most cost . effective and would significantly improve the flow rate in the channel, thereby lowering the high water elevation and duration during any given storm. s Solution 2 - Widen the Existing Stream Channel This option would entail widening the stream channel cross-section i from its present average width of 3 feet or less to a 4 foot flat bottom with 2!x:1 side slopes as shown in Finure 2. The side slopes would be seeded and the residents would be expected to mow them and keep the channel unobstructed. Ditch depths and widths up to 6' and 34' respectively can be expected in this option. A water depth of approximately 3 feet would be encountered in a five year storm, if the drainageway is free from obstructions, which would imply a minimum channel width of 19 feet. The channel would be straightened; trees, shrubs and rubble would be removed from the drainage way; and existing fences would be taken out of the channel. The existing berm ion the west side of the stream would remain. The estimated cost of this option is $17,000.00. This option is of medium cost and would allow the stream channel to carry a five year storm within its banks. - Widen and Lower the Stream, Replace Shamrock This option would entail lowering and widening the existing stream channel slightly and widening the Shamrock and Arbor Drive culverts. //7 I IIICROFIL14ED BY DORM ""MIC R4'1C'4iB CEDAR RAPIDS DES MOMES / 3 r I i i The stream channel after excavation would resemble the one shown by the dashed line on Figure 1. The shallow depth of an 8" V.C.P. sanitary sewer at minimum grade under the Arbor Drive culvert j precludes lowering the culverts significantly. The channel cross f section in Figure 2 would again be utilized. Ditch depths ranging up to 10' with widths of 54' would be encountered with this option. The channel would be straightened; trees, shrubs and rubble would be { removed from the drainage way; and all existing fences removed from the channel. A berm would again be utilized to keep the stream flow ` within the channel where the stream turns southerly. The 6 foot by I 54 foot box culverts would be replaced with 8 foot by 6 foot i culverts. During a 100 year storm, the water elevation in the 8 x 6 l culverts would be slightly lower than the lowest surrounding door 1 elevation. The estimated cost of this option is $110,000.00. This option is extremely expensive and not cost effective but would greatly reduce the drainage problems in this area. The estimated costs for I Solutions 2 and 3 do not include the costs to acquire temporary easements to allow this construction to take place on private property. Additional costs involved with this project but not j included in the estimates are the possible relocation of several telephone poles between Friendship Street and Shamrock Drive and buried phone cable between Shamrock and Arbor Drives. In conclusion, the Engineering Division feels the first option is the most cost effective and appropriate course of action at this time. The stream in question is a natural drainageway on private property. Many obstructions in the existing channel, some natural but many resident caused, could be removed to significantly enhance the i stream flow during storms. The box culverts on Shamrock and Arbor Drives were constructed to City standards and the houses were built at a later time with openings 'lower than the top of the culvert elevation. A berm constructed along the west side of the stream has controlled flooding on the two properties that were the most flood prone. Finally, low land adjacent to a stream with a relatively i large watershed upstream will experience a certain amount of I backyard flooding for a short duration of time during large rain storms. It is not cost effective to totally stop the temporary flooding of the lower yards in this area. tp/sp f MICROFILMED BY 1_.. I-JORM -M1C R�OC CEDAR RAPIDS DESM� I /„o .u.. �wv Jrwise• % L ' — �� � .I � ' • I ! I . .I I i i I _.. I I I __L_I_._ J__.1. I . I .I ... I I: i ✓ s � v d 9 /U ,I i i I � v 1116R0FILMED BY �_1.------- JJJ JORNI'MICR#L AB CEDAR RAPIDS • DES MOINES t I "0./J PIOfi:i Ow 7.f.iaJrw.fY N.E. of R.�:sroN G.'EEX VV f r z r.•o.Jr-. - w 1 h •:tt �+ � 1 :��bu } l %u•ci" (-[ Nlar h Jc "4vi. to+.v�� l s o/ar I/J lY 4 ua.n �•G .irrr Ii. Jo _ ...a•o )ail I:.ca 1 JOOI OIM ON• o. rf.Irriw mitA .u.. �wv Jrwise• % L ' — �� � .I � ' • I ! I . .I I i i I _.. I I I __L_I_._ J__.1. I . I .I ... I I: i ✓ s � v d 9 /U ,I i i I � v 1116R0FILMED BY �_1.------- JJJ JORNI'MICR#L AB CEDAR RAPIDS • DES MOINES t I "0./J l YPICAL C14ANIVEL CI?�SS- .SECT/oN �RIBUTARY OF _.SOUTH BRANCH RAL57.ON CREEK �t'-SITY OF IOWA CITY. IO:fA ESTIMATE OF COST Dace 11-30-82 Project Shamrock & Arbor Drives Drainage problems. cation' Solution 2 Approved by.._ __.._. 11 i MICROFILMED BY - `" JORM-MICR6LAB" 11 CEDAR RAPIDS • DES'MO I .J t - J/7 f: 4 \Jr - :.tion Solution 3 r'"17Y OF IOWA CITY. IOWA ESTIMATE OF COST Date 11-30-82 Project Cham rnrl R Arhnr flri ec drainage problems by---_-- __ ...._ _ _ .. Approved by._. _ l 1 j MICROf IL14ED BY _ 1. --JORM MICRCSI_AB' CEDAR RAPIDS DES MINES r 117 Jj ` ^amity of Iowa Et, MEMORANDUM Date: January 13, 1983 To: City Manager and Members of the City Council From: Michael E. Kucharzak 'l/fjG Re: Comparison of Housing Rental Permit Fees % Proposed % 1978 1981 Increase 1983 Increase Single Family None 24.00 NA 32.00 33% Duplex None 20+4/DU NA 32.00 14% Multi -Family $25+1/DU 20+4/DU 14%* 25+5/DU 25%* Rooming House Type I-$25 20+4/RU 28%* 25+5/RU 25%* Type II -$45 -40%*' *Estimated based on 3 apartments or 3 'rooming units. Fees vary according to structure size. DU - Dwelling Unit RU - Rooming Unit bj4/3 MICROFILMED BY JORM--MICR#L-AB CEDAR RAPIDS • DES MOINES 11f