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HomeMy WebLinkAbout1983-03-01 Bd Comm. minutes----- - ^fir -, i f f i CITY COUNCIL RULES COMMITTEE February 14, 1983 RULES COMMITTEE: Meeting of February 14, 1983, 7:10 P.M., in the City Manager's Conference Room. COMMITTEE MEMBERS PRESENT: Erdahl and Lynch STAFFMEMBERS PRESENT: Boothroy and Karr PLANNING AND ZONING BY-LAWS The Rules Committee discussed questions regarding the by-laws with Staffinember Boothroy. The Committee requested that the wording be changed in Article III, Membership, Section 5, Vacancies, to allow 30 days public i notice from the time the vacancy is announced and delete the references to the news media and minutes of the City Council. Boothroy stated.the change would be made. Moved by Erdahl, seconded by Lynch, to recommend adoption of the by-laws with the one change as noted. I SENIOR CENTER COMMISSION BY-LAWS The Rules Committee had no questions regarding the by-laws. Moved by iErdahl, seconded by Lynch, to recommend adoption of the by-laws as presented. COMMUNICATION POLICY RE BOARDS AND COMMISSIONS Regarding the memo from Asst. City Manager Helling and attached policy, the Rules Committee recommends Council adoption of the policy. I 319 I MICROFILMED BY .. 1._l -JOR M� -MIC RB -4ICA LCEDAR RAPIDS • DES MOINES r - i 1 . �r l February 3, 1983 BYLAWS Iowa City Planning and Zoning Commission ARTICLE I AUTHORITY: The Iowa City Planning and Zoning Commission shall have that authority which is conferred by Chapter 414 of the Code of Iowa, Chapter 27, Code of Ordinances, City of Iowa City, and through the adoption of these bylaws stated herein. ARTICLE II PURPOSE: The purpose of the bylaws stated herein is to provide for the general welfare of the citizens of Iowa City, by establishing a Planning and Zoning Commission to advise the City Council on all matters pertaining to the physical development and the Comprehensive Plan of Iowa City. ARTICLE III MEMBERSHIP: Section 1. Qualifications. The Planning and Zoning Commission shall consistof seven (7) members appointed by the City Council. All members of the Commission shall be qualified electors of the City of Iowa City, Iowa. Section 2. Compensation. Members shall serve without compensation but + may be reimbursed for expenses incurred for travel outside the City on designated Commission business. Such expenses must be submitted to the City Manager. Section 3. Orientation for New Members. Prior to the first regular meeting following their appointment, new members shall be Provided with copies of the City Zoning and Subdivision Code, Bylaws, and other documentation that would be useful to Commission members in carrying out their duties. They may also be given an orientation briefing by members of the City Council, the City staff, the Commission and others as is deemed appropriate. Section 4. Absences. Three consecutive unexplained absences of a Commission member from regular formal meetings may result in a recommendation to the City Council from the Commission to discharge said member and appoint a new Commission member. Section 5. Vacancies. Any vacancy on the Commission because of death, resignation, long-term illness, disqualification or removal shall be filled by the City Council after at least 30 days p >oIt notice eco, dirg­jjj-� of s P vacancyt-G-the .Courtci}, � 3l9 i 141CROFILMED BY JORM.._ MICR4/LAB CEDAR RAPIDS DES MOINES II ` � i MINUTES COMMITTEE ON COMMUNITY NEEDS FEBRUARY 2, 1983 IOWA CITY PUBLI LIBRARY, ROOM A MEMBERS PRESEMT: Lauria, Leshtz, Becker, VanderZee, Whitlow, Hirt, McGee, Bonney, Lockett MEMBERS ABSENT: Cook, Dodge j STAFF PRESENT: Milkman, Hencin, Kucharzak, Keller, Behrman COUNCILPERSONS PRESENT: None RECOMMENDATIONS TO CITY COUNCIL: 1. CCN recommends that the City Council postpone scheduling a joint meeting between the Housing Commission and the Committee on Community Needs until such time as Chairperson Lauria and CCN member/Housing Commission representative VanderZee meet with the Housing Commission. 2. CCN reaffirms its continuing interest in the funding of the River City Housing Collective. 3. CCN recommends that the City Council allocate the additional $153,000 of CDBG monies to fund the storm sewers in the Rundell Street and Center Avenue area. REQUEST TO CITY MANAGER FOR STAFF ASSISTANCE: CCN requests staff assistance in exploring alternative ways in which a rental rehabilitation program might operate. SUMMARY OF DISCUSSION: Lauria called the meeting to order. Bonney moved that the minutes of January 5, 1983, be accepted as circulated. McGee seconded the motion. The motion carried unanimously. Public Discussion: Steve Stimmel and Stephanie Suttles, new appointees to CCN, were introduced. Lauria suggested that the "update items" be discussed prior to the discussion of allocation of additional CDBG funds. 1 I- MICROFIL14ED BY f l" '-DORM"-'MIC R6LA B` -� CEDAR RAf�I DS • DES t401NE5 j I Sao J� I WWA FMO MINUTES COMMITTEE ON COMMUNITY NEEDS FEBRUARY 2, 1983 PAGE 2 Update on River City Housing Collective Recommendation: VanderZee explained that Assistant City Attorney Brown had expressed concern about possible legal problems in relation to this project. VanderZee explained that concerns were expressed about the public purpose of the Collective in terms of its membership practices, a possible conflict of interest since Daly had served on CCN, and concerns that the Collective be in compliance with the City Code. He reported that several members of the Housing Commission felt that congregate housing and emergency housing needs should be dealt with prior to any funding of the River City Housing Collective. VanderZee stated that the problem in communication between CCN and the Housing Commission was largely due to timing, since both commissions meet on the same day. He stated that a staggered meeting time might be arranged. Leshtz asked if the two commissions could meet jointly sometimes. VanderZee stated that this has been done in the past. He also reported that the Housing Commission recommended that unencumbered CDBG monies, originally allocated to housing projects, be returned to the Housing Commission for further recommendation. CCN members discussed how best to solve the communication problem between the two commissions. Lauria suggested that CCN make a request to the Housing Commission for a priority list of the types of projects that it feels should be funded, rather than specific projects. Bonney agreed. McGee stated that this priority list from the Housing Commission would give the CCN direction as to what the Housing Commission saw as priority needs for housing in Iowa City. VanderZee stated that he believed CCN had the final responsibility for making recommendations to City Council but stated that he did not see a problem with the Housing Commission making a specific recommendation for a specific project. Milkman stated that, in the past, the Housing Commission has given a priority list of projects they would like to see funded to CCN; however, this did not occur last year. Bonney stated that the message now received by CCN was that the Housing Commission considered congregate housing and emergency housing as top priorities. Milkman stated that one of the problems with the recommendation for the allocation of funds to the River City Housing Collective was that it was not one of the "basic needs categories" that the Housing Commission generally deals with. Kucharzak stated that the responsibility of the Housing Commission is not limited to those categories of people that can receive assisted housing. VanderZee asked how the problem of who is responsible for the allocation of money to housing projects could be cleared up. Lauria stated that it is the charge of CCN to make recommen- dations on the use of CDBG dollars. Milkman stated that the City Council wanted to meet with both commissions and Daly of the River City Housing Collective to discuss these problems. I I r MINUTES COMMITTEE ON COMMUNITY NEEDS FEBRUARY 2, 1983 PAGE 3 McGee suggested that CCN first establish a plan of communication with the Housing Commission and discuss staggered meeting times and each commission's role. VanderZee suggested that both he and Lauria meet and discuss the problems of communication at the next Housing Commission ILII meeting. The consensus of CCN members was that Lauria and VanderZee meet J with the Housing Commission. McGee questioned whether or not a joint meeting with the City Council and Housing Commission and CCN was needed to discuss the River City Housing Collective's proposal. Bonney stated that she was in favor of pursuing funding for the River City Housing Collective as it provides housing for the younger low-income population. Bonney asked if the Housing Commission felt that congregate housing needed more funds. VanderZee explained that the congregate housing project is moving faster than anticipated and properties are becoming available. Both congregate housing and emergency housing has been discussed for a number of years by the Housing Commission and the River City Housing Collective is a relatively new project for this Commission. McGee stated that CCN has received no proposals for emergency housing. VanderZee stated that that was true, however, the planning phase of that project was moving along now. The members indicated that they would prefer that questions of communica- tion be dealt with within the two commissions. VanderZee moved that CCN ask the City Council to postpone a joint meeting until such time as VanderZee and Lauria can meet with the Housing Commission. McGee seconded the motion. The motion carried unanimously. Bonney moved that CCN let the City Council know that it reaffirms its continuing interest in funding the River City Housing Collective. McGee seconded the motion. The motion carried 8-1; VanderZee voted no. Update on Recommendations on Housing Rehabilitation; Housing Commission Action; Milkman stated that the Housing Commission has requested a legal opinion on the provision of housing rehabilitation funds for owners purchasing on contract; this has not yet been furnished. Update on CCN Recommendations in the Capital Improvements Program (CIP); Milkman reported that projects recommended by CCN for the CIP have been discussed at the informal City Council meeting. The Rocky Shore Bikeway will be funded and the North Dodge sidewalks are listed as a CIP project funded with CDBG funds. The Creekside sidewalks were listed for 1985 funding. There was discussion on the storm sewers for the Rundell Street area. Milkman reported that using general obligation bonds for the storm sewer project had turned out to be a problem and the Mayor had suggested that the extra $153,000 being allocated to the CDBG program be used for 3010 � MICROFILMED BY 1 --JORM IMOCR46LA13 L CEDAR RAPIDS DES MOINES r • r MINUTES COMMITTEE ON COMMUNITY NEEDS FEBRUARY 2, 1983 PAGE 4 storm sewers. The cost of the project is $250,000 and there was some discussion of whether or not general obligation bonds could be used for the remaining funds. Hencin explained the problem with using general obligation bonds for the entire project. Milkman reported that the City Council decided that no decision had to be made immediately with regard to the Ralston Creek channel improvements and the entire Ralston Creek Watershed Management Plan needed to be reexamined. McGee asked what the City Council planned to do about the sanitary sewer problems. Milkman stated that the Committee was still meeting on that problem. Milkman reported that the Kirkwood Circle improvements were listed as being funded in the CIP for 1986. These improvements will be funded as a special assessment to property owners. Bonney expressed concern that a special assessment would be made as these improvements would be on a public street; the landowners are paying property taxes to have their roads in good condition and three more years to wait for these improvements as well as special assessment taxes did not seem fair. McGee stated there was a problem with storm sewers being installed in one part of Iowa City with federal or City money and the property owners on Kirkwood Circle being assessed special taxes. VanderZee asked if the Dearborn storm sewer affected more people than the Kirkwood Circle storm sewer. Milkman stated that that issue had been raised by the City Council. McGee asked if the City was paying attention to the effect of development in the city on the sewer system. Milkman stated that development was being monitored. Update on 914 South Dubuque Street; Milkman reported that this property was not in violation of the housing code or any county health code and there was nothing to be done. Discussion of Allocation of Additional CDBG Funds: Lauria stated that he had reviewed the past priority list and no new proposals had been received. Lauria stated that the storm drainage received a higher priority rating that any other proposals and CCN had recommended funding. If the storm drainage improvements were again to be funded, eight other worthy projects could not be. Lauria asked if CCN wanted to consider whether to abide by their original priorities and allocate as much as possible to the storm drainage improvements, or override that priority because they felt the other projects were worthy of funding. McGee stated that it would be unfair not to use the money for the storm drainage improvements and urged that CCN follow its original priorities. McGee moved that CCN allocate the additional $153,000 CDBG monies to fund storm sewers in the Rundell Street and Center Avenue area. Bonney seconded the motion. aao MICROFILMED BY t ) 'JORM -MIC R6LAB 1 CEDAR RAPIDS DES "401NES i i / I MINUTES COMMITTEE ON COMMUNITY NEEDS FEBRUARY 2, 1983 PAGE 5 Bonney questioned whether or not the funds could be split and used for another project, such as Family Life Homes or some self-help projects. She indicated that she was strongly in favor of using most, if not all of the funds, for the storm sewers. The motion carried unanimously. Report by Subcommittee Reviewing CDBG Administrative Budget; VanderZee stated that a report would be ready by next meeting. Discussion of Administration Proposal to Phase CDBG Program into General Revenue Sharing Program: Lauria reported that the Office of Management and Budget has drafted a proposal recommending that over the next four to five years CDBG funds be phased into general revenue sharing. Lauria expressed the concern that every program phased out has meant a change of focus and the cutting of funds. Lauria suggested that CCN ask the City Council to take a position I and write to its legislators expressing concern over this proposal. McGee stated that CCN members did not know enough about how the general revenue sharing program works and requested more information. CCN members requested staff assistance on the history of how the general revenue sharing funds have been spent by the City and other information on the Administrative proposal. Committee Member Assignments for CDBG Projects: The following assignments were made: VanderZee - Housing Rehabilitation and Weatherization; Leshtz - Hillcrest Family Services Home; Becker - Systems Unlimited Homes; McGee - Independent Living Center; Bonney - Congregate Housing; Becker - North Dodge Area Sidewalks; Hirt - Assisted Housing Acquisition and Development; McGee - Creekside Neighborhood Improvements; Whitlow - Capital Improvements Projects (Rocky Shore Drive Bikeway, Kirkwood Circle paving and storm sewers, and Creekside storm sewers). Stimnel and Bonney will report on Lower Ralston Creek Property Disposition; Suttles and Lauria will report on the Housing Market Analysis. Dodge will be asked to continue monitoring the Ralston Creek North Branch Detention Basin. McGee suggested that a calendar of regular reporting be established at the next meeting. Milkman stated that rental rehabilitation had been discussed at various times and that the $65,000, now recommended to fund the River City Housing Collective, had originally been intended for Moderate Rehabilitation of Assisted Housing. This program has proved unworkable in Iowa City at this time. Milkman asked if ,CCN was interested in having the staff pursue other forms in which rental rehabilitation might work. 3 ao i 141CROFILIIED BY JORM MICRbLA9 I 1 CEDAR RAPIDS DES MOINES i j i MINUTES COMMITTEE ON COMMUNITY NEEDS FEBRUARY 2, 1983 PAGE 6 McGee moved and Leshtz seconded that staff assistance be requested in this matter. The motion carried unanimously. Discussion on Requesting Housing Commission Priorities: Lauria stated that this had been discussed under the update item. Kucharzak asked how CCN had requested the Housing Commission priorities with regard to the additional COBG funds allocation. Kucharzak questioned whether or not CCN was requesting Housing Commission priorities after already deciding how additional funds would be allocated. Lauria stated that if more money is allocated for CDBG projects, then CCN would like the Housing Commission priorities before it makes recommendations on allocation. VanderZee stated that the $75,000 allocated for public housing acquisition does not have to be allocated at this time but can accumulate over a number of years. Hencin replied that this was not the case, the money must be used for a specific project. VanderZee expressed confusion at this information. Hencin stated that there had been some misunderstanding about accumulation of funds for housing site j acquisition, but that the $75,000 has to be spent this year. Staff was asked to clarify this matter further at the next meeting. VanderZee asked when money would be returning to the CDBG program from the hotel/department store properties. A subcommittee composed of Bonney and VanderZee was formed to monitor this project. VanderZee again asked if CCN wanted a list of priority projects from the Housing Commission in case CDBG money came back this year for reallocation. Lauria replied affirmatively. The meeting adjourned at1:25 p.m. 1 Taken by: �ldl� �P�h/>n=� Sara Behrman, Minute-Taker I I 141CROFILMED BY 1 JORM -MICR6LA13 111 1•..... I t% r CEDAR RAPIDS • DES 1401IJE5 '! 3cm -J �h n MINUTES OF THE IOWA CITY MUNICIPAL AIRPORT COMMISSION MEETING Iowa City Civic Center February 9, 1983 Members Present: Saeugling, Schmeiser, Tiffany, George, Redick Staff Present: Zehr, Brown, Wright Guests Present: E.K. Jones, Mrs. Jones, C. Neuzil Chairman Saeugling called the meeting to order at 7:35 p.m. The minutes of the January 12 meeting were considered and Commissioner Schmeiser moved to change the fourth paragraph to read as follows: "T -hangar construction by the Airport Commission versus private construction was discussed at length and it was decided that if the demand exists the Commission should consider building the hangars with GO bonds..." The minutes were approved as corrected. Manager Zehr presented the bills for the month and explained them briefly. The bills were approved for payment as presented. Manager Zehr presented a financial report for the AGRI office space, which was recently vacated, and said he had received two inquiries regarding rental of the space. , Zehr reported ten responses to the ad placed in the Iowa City Press Citizen for parties interested in renting additional T -hangars at the airport. The possi- bility of building new hangars was discussed at length. Zehr will continue to monitor the need for more space and will keep the Commission informed. There was no Chairman's report. E.K. Jones presented a bill for tie -down ropes which he reported were damaged during recent snow removal. The bill will be considered at the next meeting. The Commissioners then left the Civic Center and motored to the airport, where they inspected the vacant United Hangar office space. The meeting was adjourned at 9:30 p.m. Recorder: Priscilla Wright f� i MICROFILMED BY —JORM" MICR6LAG— CEDAR RAPIDS • DES MOINES i MINUTES CIVIL SERVICE COMMISSION FEBRUARY 5, 1983 11:00 AM IOWA CITY RECREATION CENTER, ROOM B MEMBERS PRESENT: MEMBERS ABSENT: STAFF PRESENT: Orelup, Walker, Maxwell None Carroll SUMMARY OF RELEVANT DISCUSSION Fire Captain Assessment Center Results Carroll explained the results and scoring of the written test and assessment center recently conducted for the position of Fire Captain. Results had been T -scored, a statistical process that makes comparable scores which used different numbering systems. Carroll discussed the assessment center scoring in which performance on each dimension assessed received a numerical score of 1 (in need of development - unsatisfactory) through 4 (more than adequate for the position). The candidates who received scores of 1 and the possible reasons why those scores were given were discussed. Carroll stated that the information she has received to date concerning reactions to the assessments center process were positive both from candidates and staff. Carroll will discuss her report of each candidate's strengths and weaknesses in the assessment center with that candidate. The Commission wishes to be informed of any further feedback received from the assessment center participants. All of the assessment center participants were certified as eligible for promotion to Fire Captain. Correspondence The Commission discussed the possibility of corresponding with successful and unsuccessful applicants for promotion, and soliciting their input on selection processes. Walker and Orelup will pursue writing and sending the correspondence. Fire Lieutenant Testin Interviews for the position of Fire Lieutenant, for those candidates achieving a passing score of 70% on the written test, will be conducted the evenings of February 28 in the Legal Library from 7:00-10:00 PM and March 2, in the City Manager's Conference Room from 6:00-10:00 PM or as necessary. The Commission will review the interview format for this position beginning at 6:00 on February 28. Selection process weights are: 55% Written Exam 40% Interview 5% Educational Efforts - education of one's self and of others 3aa 1 141CROFIU4ED BY 1. JORM--"MICR(6LAB CEDAR RAPIDS DES MOMES I Y� � I The Commission discussed rating of educational efforts and will ask applicants to describe their formal and informal efforts to educate themselves and to educate others in areas related to fire safety, fire science, fire fighting, etc., with the information to be presented in resume form. The Commission may weight this area more heavily in future promotional testing. Carroll will develop an interview format and send it to the Commission prior to the February 28 meeting. The meeting was adjourned at 12:10 PM. iMICROFILMED BY _ J ._ I - JORM _-MICRfJL"AB'- CEDAR RAPIDS DES MOINES 30-1a