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HomeMy WebLinkAbout1983-03-29 Bd Comm. minutesi MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION FEBRUARY 15, 1983 4:00 P.M. i CIVIC CENTER CONFERENCE ROOM MEMBERS PRESENT: Madsen, Terry, Johnson, Eskin MEMBERS ABSENT: Ehninnger MEMBERS EXCUSED: Ehninnger OTHERS PRESENT: Slough, Koestler, and Kalergis of Hawkeye; DePringer of the Iowa City Public Library; Susan Fisher of the Daily Iowan STAFF PRESENT: Shaffer and Helling I RECOMMENDATIONS TO COUNCIL:• None. MATTERS PENDING COUNCIL -COMMISSION DISPOSITION: Government channel 29 guidelines. MEETING CALLED TO ORDER: Meeting called to order at 4:10 p.m. MINUTES: With one correction noted on page 3 toromof the January 11, 1983 minutes moovednby Madsen fand seconded should contain e nded by Johnson toappr approve 9 he January 11 1983), and January 18, 1983, STC minutes. Unanimously approved.11, 1983, SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN: Mike Sigrin will join the BTC after March 13, 1983, to replace Sandra Eskin. The next BTC meeting will take place March 10, 1983, at 4:00 p.m. and will end at 5:30. This will be followed at 6:30 by the Annual Cable Programming Input Forum which will be seen live on channel 29. Access Iowa City will be producing a live program entitled Community Forum the first Monday of each month at 6:30 2. There was considerable discussion about the t tusm.onannel of h Hawkeye6s production equipment available to the public. 'There have been many complaints and reports to the effect that the equipment promised the community in the franchise is not available. The BTC discussed ways to deal with this problem including: a) operating on Hawkeye's new repair and substitution 5a3 r. j MICROFILMED DY _1 l" JORM""M1C RIC AB` -' CEDAR RAPIDS • DES M01:1ES f MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION FEBRUARY 15, 1983 PAGE 2 contract for a one month trial basis to see if this alternative is effective so that equipment that is down is replaced or substituted for in a 24-18 hour basis; b) or finding Hawkeye in breach of the franchise agreement with Iowa City because they are not offering the minimum level of equipment as dictated in the franchise. It was agreed that option A would be followed at this time and at the next BTC meeting the results of this one month period will be analyzed to see if a more stringent approach such as option B is necessary to ensure the commitments made in the franchise are lived up to. There was also discussion of the adequacy of Hawkeye's repair and replacement budgets concerning the production equipment. The BTU s Program Division Statement was unanimously approved. Government channel 29 guidelines were approved with modifications and with the exception of one item which Terry is to report on at the next BTC meeting. A list of priority items to be discussed over the next year is to be determined by the Commissioners. The BTS reported five complaints over the last month, one of which ,was a letter stating opposition to giving Hawkeye a rate increase. S`56, the legislation X introduced by Goldwater that would drastically affect Iowa City's cable franchise was briefly reviewed. Requests for financial information from ATC in letter form sent by the BTC in July and October of 1982 have yet to be answered. The BTS reported obtaining additional government program- ming for channel 29 from several federal agencies. 'Slough stated MTV (Music Television) will be added to channel 1 in Iowa City on March 1st. Hawkeye will supply a look at some programming not now received in Iowa City for the March 10th Cable Forum and Hawkeye will also supply a breakdown of programming costs for programming carried in Iowa City and some programming not now available in Iowa City. Kalergis reported on special workshops Hawkeye is offering on advanced lighting and on how to get production grants. Eskin was presented a certificate for her work on the BTC and heartily applauded for all of her contributions. ANNOUNCEMENTS: Johnson was excused for his absence from the January 18, 1983, BTC meeting. Terry announced Mike Sigrin has been appointed to the Commission and will be replacing Sandra Eskin. Eskin's term will expire on March 13, 1983. The next BTC meeting will take place on March 10, 1983, from 4:00 P.m. to 5:30 p.m. The Annual Cable Programming Input Forum will be held following the BTC meeting on March 10th from 6:30 to 8:30 p.m. It was agreed that while there would be a live phone hookup at the Forum, that questions from call -ins will be written and handed to the Chairperson to be answered along with questions from those attending the Forum. This Forum will be shown live on government channel 29. PUBLIC DISCUSSION: Access Iowa City will start producing a program called Community Forum to take place the first Monday of each month at 6:30 p.m. on channel 26 and will be repeated on Thursdays. Each program will give organizations in 1._ 111CROEILMED BY 1 -JORM-MICROLAB- CEDAR RAPIDS • DES MOINES 503 T. J f i ' J 1 MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION FEBRUARY 15, 1983 PAGE 3 the community an opportunity to present information on their organiza- tions. The first show will center on the group National Marriage Encounter. CHAIRPERSON'S COMMENTS AND CONCERNS ABOUT HAWKEYE'S EQUIPMENT REPORT AND STATE OF PRC ION EQUIPMENT: Terry stated according to the computer reports on the status of Hawkeye's production equipment over the last month, all of the equipment has averaged a 50 percent downtime. Terry stated this situation is not acceptable and proposed that if equipment items are going to be down for more than 24 hours that Hawkeye should make arrangements for a substitute to be brought in. In addition, if a piece of equipment is repetitively down for once a month for a three month period that Hawkeye should replace that piece of equipment. Terry said in view of the equipment situation over the last three years, the first year there was no downtime on equipment, the second year there was minimal downtime and now in the third year we are facing some 50 percent downtime averages. This indicates a need to replace some of the equipment. Kalergis said Hawkeye now has a contract with Video Midwest that will supply a substitute piece of equipment for one that is down within a 48 hour period. Terry requested a copy of this contract and Kalergis said she would supply one before the next meeting. Eskin stated she felt that it is self-defeating to continually repair equipment that is wearing out and inquired what Hawkeye's responsibility is and/or when they plan to replace worn out equipment with state of the art. equipment. Blough said if the equipment being repaired is suffering the same recurring problems, then there is good reason to both look closely at who is repairing that equipment and to suspect there is something else wrong with the equipment that is causing the problem. On the other hand, he added, if a piece of equipment is down with a variety of problems, it should be scheduled for replacement. Johnson said he believed there were three separable problems here. One is what judgments should or need to be about equipment repairs, i.e. what is causing the equipment problems. The second is what is the best managerial program for a business to apply in trying to keep its equipment operating. The third problem is what are .the responsibilities of the Broadband Telecommunications Commission. The subcommittee on equipment that Johnson worked with decided the first two areas mentioned above are administratively and time -wise anathema for the BTC to get involved in. The BTC or staff cannot on a day-to-day basis determine what is or is not working. Therefore, the BTC should leave the decisions of how to handle these first two areas to Hawkeye. The BTC's problem and responsibility is to make sure the franchise is lived up to and to make sure the citizens of Iowa City get what Hawkeye promised they were going to get. The simplest way to do that is to say to Hawkeye that it is not living up to its agreement, and it is in breach of the franchise agreement. The BTC could say that a 50 percent downtime on equipment is not making the equipment Hawkeye promised available. The standard the BTC could hold Hawkeye to is So 3 141CROEILI4ED BY "JORM- MIC ROLAB'- LI CEDAR RAPIDS - DES 1.101NES I MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION FEBRUARY 15, 1983 PAGE 4 the equipment they promised in the franchise and if ever that equipment is not available, then the BTC could find Hawkeye in default of the franchise. How Hawkeye meets those minimal standards (i.e. by duplicating equipment items, by leasing equipment as necessary, etc.) is up to Hawkeye. Hawkeye has said they have and want to exceed the minimum levels stated in the franchise anyway. Johnson added that all the BTC would be saying is that we are holding you to those minimum standards. Then Hawkeye is either in compliance with the franchise or they are not in' compliance. Terry noted the BTC has discussed the equipment problem over the last nine month period. Johnson said he felt it has been the BTC's responsibility to come up with a plan that is easily administered and that ensures Hawkeye lives up to the franchise. Johnson proposed going back to the franchise and making it very clear that this is what Hawkeye contracted to do and that is what is required 100 percent of the time or Hawkeye is in default. Anytime the BTC gets a report then, that a piece of equipment is not available, Hawkeye is not in compliance. What the BTC wants to impose or suggest as penalties to Council for non-compliance would need to be researched. But, if Hawkeye has the impression that issues like this can come up every month then nothing will happen besides the BTC getting upset, then nothing will ever get accomplished. Kalergis said the equipment subcommittee consensus was that the portable equipment promised in the franchise would be available 100 percent of the time. She added that nothing had been determined or agreed upon in terms of other production equipment such as the studio equipment. Madsen stressed putting the emphasis on getting things running smoothly, such as Terry's idea of 24 hour substitution time limit. Madsen also wanted to know how much Hawkeye has now in capital outlay for production equipment purchases. Blough stated they now have the equivalent of one new portapack and camera or ;5-;6,000 in the budget this year. Madsen also inquired about Hawkeye's repair budget and whether that budget is adequate to keep the rest of the equipment repaired or to provide substitutes as necessary. Blough replied he thinks the repair budget is adequate. Terry stated he would prefer an agreeable, cooperative arrangement with Hawkeye rather than the BTC declaring that Hawkeye is in default of the franchise. Eskin suggested trying out Hawkeye's contract with Video Midwest for the next month and looking at an equipment report at the next BTC meeting. If there are still problems, so that equipment is not available in the 24 to 48 hour period allotted, then the BTC could find Hawkeye in breach of the contract. Johnson said to accept this notion gets the BTC back into the same administrative and day-to-day detail problems of determining when and what equipment is working or down. Johnson still called for the 100 percent minimum standards as the only simple remedy. 503 141CROFILMED BY I --DORM -MIC ROLAB CEDAR RAPIDS DES MOVIES C f 7 i MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION FEBRUARY 15, 1983 PAGE 5 I Terry stated he believed the BTC should go with Hawkeye's contract for the next month and survey the results at the next meeting. Terry asked that a copy of Hawkeye's equipment report be sent to his home prior to the next meeting. BROADBAND TELECOMMUNICATIONS COMMISSION'S PROGRAM DIVISION STATEMENT: Madsen moved and Johnson seconded to approve the BTC's PDS as submitted by the BTC. Unanimously approved. GOVERNMENT CHANNEL 29 GUIDELINES: The BTC discussed the revised version of the previously discussed government channel 29 guidelines. After some discussion and four modifications Eskin moved and Johnson seconded to approve the government channel 29 guidelines as amended with the exception of item 6. Terry, Johnson and Eskin voted aye and Madsen voted nay. Motion carried. Item 6 pertains to the line of authority for the operation of channel 29. Johnson stated he believes the day-to-day operation of channel 29 for theCity I decisions could beld in the taken to the BTC and then et BTS.Appeals City Council. Johnson did not wish item 6 to read that such operational authority belongs to the City Manager. It was decided that Terry would research item 6 by consulting with the Mayor to find out what the line of authority for the City's programming of government channel 29 should be and report back at the next BTC meeting of his findings. PRIORITIES FOR BTC FOR 1983: The 1983 staff f prepared pr pare 198lists twas f distributeested d rioParteSof for this BTC list for was April, culmination of the Triannual Review discussions. It was suggested each Commissioner would make notes as to the items they would like to see discussed in the next year and prioritize their own list accordingly. Terry requested each Commissioner prioritize their lists and send them to the BTC prior to the next meeting. A majority or consensus ruling will then determine what and in what order the list of items would be ranked. Madsen suggested an approach that would realistically access and.limit the number of items to be tackled in the next year. She suggested five to eight items would be an appropriately and realistic number of items to consider beyond regular business items. BTS REPORTS: The BTS reported five complaints over the last month, most of which were related to outages of the cable system. Hawkeye had forwarned the City would there be short outages throughout the system while they conducted technical sweeps. These technical sweeps are needed to check the I stability of the system, strengthen it where necessary and correct any I •.5-03 1 141CROFILIIED BY -DORM- MICRmLAB-. CEDAR RAPIDS • DES .ONES r � I .J MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION FEBRUARY 15, 1983 PAGE 6 problems. Another caller to the BTS wanted more complete program guide information about what is on cable TV. Slough said Time, Inc. is considering coming out with a guide that would be comprehensive and allow room for local programming too. The BTS received a letter against the notion of letting Hawkeye have a rate increase. The BTS also reviewed the new legislation introduced by Senator Barry Goldwater, S.66. This bill, briefly, would eliminate most of the regulatory powers currently within city or state jurisdiction, would cut the allowable number of access channels, would eliminate the use of franchise fees to support access channels, would cut the total amount of franchise fees by as much as four or five times, would require renewals of franchises given certain stiputlations are met by the cable company, and would allow cable operators to use unused portions of access channels for their own purposes, as well as require all current ordinances and franchises to come into compliance with federal law within 90 days. The BTS is drafting a letter for the City in response to S.66. The BTS offered to assist any of the Commissioners who wished to singally or as a group write letters or follow-up on other strategies concerning this bill. The BTS reported the BTC still has no response to letters sent in July and October of 1982 to ATC requesting financial information about Hawkeye. Slough said he believed a response would be forthcoming. The BTS reported that he and his interns are getting program materials from as many as 40 government agencies to support the local programming efforts of the City on channel 29. HAWKEYE'S REPORT: Slough stated MTV (Music Television) will be added to the cable system on March 1st and will be put on channel 1. Terry thanked Blough on behalf of the 1,100 petitioners for his efforts in getting MTV added in Iowa City. Eskin inquired if Hawkeye will be providing a look at some of the programming not now received in Iowa City for the March 10th Forum. Slough stated they are working on preparing a montage of such programming which could be played to the BTC or at the Forum. Johnson requested a rundown from Slough of all the channels offered and not now offered in Iowa City and what associated costs, if any, are involved. He requested this be supplied the BTC prior to the time of the Forum.' Slough said he will supply this information. Kalergis reported on special workshops Hawkeye is giving in February on advanced lighting and on how to get production grants. NEW BUSINESS: Terry presented Eskin with a certificate commemorating all of the work she has contributed to the BTC. All present applauded Eskin. IdICROr IL141D BY DORM -MICR46LAB CEDAR RAPIDS • DES MINES 503 9 MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION FEBRUARY 15, 1983 PAGE 7 ADJOURNMENT: laved by Madsen, seconded by Johnson to adjourn. Unanimously approved Adjournment at 6:00 p.m. 'R�Resspppectf�ull'y submitted, William Drew Shaffe Broadband Telecommunications Specialist I� I1ICRDFILMED BY 1 —� — r -- JORM--"MIC R(�L"A 6'- CEDAR RAPIDS DES M018ES 503 141CRorILMED BY —JOFVM -MICR#LCA8— CEDAR RAPIDS • DES MOINES MINUTES COMMITTEE ON COMMUNITY NEEDS MARCH 2, 1983 - NOON IOWA CITY PUBLIC LIBRARY ROOM C MEMBERS PRESENT: Leshtz, Stimmel, Becker, Hirt, McGee, Whitlow, Lauria MEMBERS ABSENT: Bonney, Dodge, VanderZee STAFF PRESENT: Milkman, Hencin, Franklin, Kucharzak, Behrman GUESTS PRESENT: Susan Jackson, student; Jeff Eichenbaum, DI; Tanya Updegraff, KXIC; Janet Cook COUNCIL MEMBERS PRESENT: None SUMMARY OF DISCUSSION: � Lauria called the meeting to order. Lauria thanked Cook for her partici- pation in CCM. Cook complimented the efforts of the members and the staff. Moved by Becker and seconded by Leshtz that the minutes of February 2, 1983, be approved as circulated. The motion carried unanimously. Public Discussion/Members/Council Discussion: Susan Jackson, student in an urban administration class, mentioned she would be conducting a short telephone survey of all CCN members in the near future. Hencin distributed an amended 1983 CDBG budget summary. He stated that the City Council had decided to allocate the additional $153,000 of CDBG funds in the following manner: $124,200 to Creekside NSA Storm Drainage Improvements and $28,800 to Housing Code Enforcement. Lauria pointed out that this differed from the original CCN recommendation. Milkman stated that the rest of the funds for the storm drainage improvements would be raised by general obligation bonds. In response to a question on the Housing Code Enforcement allocation, she noted that the Housing Inspection Department had suggested raising fees to cover operating costs, but the City Council had expressed an unwillingness to do so and preferred to use CDBG funds. Milkman announced that Stephanie Suttles had resigned her CCN membership due to a job conflict. The vacancy will be readverti sed. Milkman further stated that she had received a number of calls about the time CCN met and asked if the members would consider changing their meeting times to evenings. The members discussed this possibility and requested that the staff tabulate possible alternative meeting times and poll the members on their preferences. .505 MICROFIL14ED BY �1 -„ -DORM-MICR LAB , CEDAR RAPIDS DES MOVIES j J� I J Committee on Community Needs March 4, 1983 Page 2 Report on Meeting With Housing Commission: Lauria stated that he had participated in a productive meeting with the Housing Commission and referred to his letter to the Mayor and the City Council. Lauria stated that the Housing Commission would discuss moving its meeting day so that it does not coincide with CCN's. Hencin stated that no comment had been received from the City Council on the letter to date. Review of Comprehensive Plan Land Use Update: Franklin distributed copies of the East Area Study which is part of the Comprehensive Plan Land Use Update. She stated that the sewer problems were more specifically addressed in this study. Originally, this study had assumed that the Water Pollution Control Plant would be built; the City was now looking at alternatives because federal funds were no longer available. Franklin distributed a map reflecting the proposed sequencing of development. She stated that Phase I and Phase II of development would not require that the Water Pollution Control Plant be built and there was enough land within the corporate limits to dandle the growth of 500 people . per year for 15 years. Franklin stated that Phase III development depends upon some solution to the collection system and treatment problem; she said that she was working with the Sewer Committee on these problems. McGee stated that the sewer problem had come to CCN members' attention with the Creekside area problem; she asked which of these phases would correct that problem. Franklin explained that these phases addressed potential growth and not the sewer problems per se; development in areas with sewer problems should be deferred until these problems are solved. She stated that, to date, the City Council has indicated similar concerns and has endorsed a policy to defer growth in some areas (e.g. the east side) and to encourage it in others. Franklin pointed out that the areas marked with an asterisk on the map have, however, already come under agreements with the City and would not be deferred although they would affect the sewage flow into the Rundell Street horseshoe trunk sewer. McGee asked what that would do to sewage capacity. Franklin explained, that in wet weather everything in the system surcharges and that these developments would exacerbate the problem on Rundell Street. She pointed out that the City Council would be in a difficult position if it tried to deny those contracts already made. Franklin stated that eight alternatives were currently being considered by the Sewer Committee. Only one alternative does not address the collection problem, and all eight consider problems on the East Side. McGee asked if the East Side was the only area with a sewer problem. Franklin stated that it was not, as the entire system was "not up to snuff". She explained that the City needs a new water treatment pollution plant. McGee asked how long it would be if the City decided to go ahead with the new plant. Franklin stated that, if a decision is made shortly, the problem should be corrected within 10 years. Milkman asked how frequently the existing plant overloaded. Franklin stated she was unsure but problems arose after every heavy rain. McGee asked if it would be appropriate for CCN to make a recommendation and that a quick solution to i 141CROEILRED BY I JORM-MICR6LjAB 1 % CEDAR RAPIDS DES 1401:65 I 5'Ds 1 J Committee on Community Needs March 4, 1983 Page 3 the sewer problem on the East Side be found. McGee expressed the concern that these problems would continue to worsen as the area developed. Whitlow asked when the sanitation regulations would apply. Franklin pointed out that the standards from the EPA would probably get more lenient rather than more strict. She stated that the plan shows that, for at least ten years, depending on the population growth rate, the City can accommodate growth in other areas of the City. As long as growth is not cut off entirely from any one area and the City provides other areas for growth, the City should be in a sound legal position. Information on General Revenue Sharing Funds: Hencin referred to the articles included in the Committee's packet and his memo on revenue sharing and the CDBG program. He stated that it appears that the administration proposal to merge CDBG with general revenue sharing would face a major battle and there was no discussion about the proposal in the most recent issues of the CommuT nits Development Digest. Whitlow suggested that the staff keep the Committee posted as to whether any action needs to be taken. Hencin stated that $75,000 had been allocated in 1983 for assisted housing acquisition and development. $75,000 had also been allocated in 1982 and the money had been used to purchase a site on Shamrock Drive. Kucharzak stated that the Housing Commission was not able to firm up its policy because it is dependent upon supplemental money. He stated that the Housing Commission was in a state of "hold" as far as federal money for new public housing construction was concerned, but the Commission recognized that it must look at more private sources at the local level. Kucharzak stated that there was some uncertainty as to the congregate housing program; currently plans were being developed for a site at Central Junior High School. These plans were in limbo awaiting the School Board and the City Council's resolution of the land ownership problem. Kucharzak stated that the Housing Commission would be in a better position to firm up its land acquisition projects during the latter half of the Program year. He mentioned that it was frustrating to see other parcels disappearing and mentioned that perhaps they could have purchased the City pipeyard site. McGee asked if the assisted housing acquisition and development money had to be spent this year. Kucharzak stated that was correct. McGee stated that she was under the impression that CCN was trying to create a pool of funds to facilitate assisted housing site acquisition. McGee asked if the $75,000 could be used in congregate housing. Kucharzak answered affirmatively. Kucharzak stated that the Housing Commission had recommended that the City pipeyard not be sold but be used as a public housing site if no other acceptable bids were made. Hencin pointed out that part of the issue was that of returning the property to the tax rolls. i MICROFILMED BY I-JORM"MICROLAB CEDAR RAPIDS • DES MOINES 505 1 J Committee on Community Needs March 4, 1983 Page 4 McGee questioned how the money allocated to the congregate housing program would be used. Hencin explained that the money could be used in a flexible manner. McGee expressed the concern that this money could be used as part of a bid for an assisted housing site and wondered how architect plans would then be paid for. Lauria stated that he had thought the money allocated to assisted housing acquisition and development would be used for other types of assisted housing than congregate housing. Kucharzak explained that congregate housing was not necessarily assisted housing or vice versa, although many people on the Housing Commission would prefer if that purpose were met. Lauria commented that, even if a match could be made, the CCN reasons for the allocation were not being addressed. Hencin stated that there would have to be an amendment to the COBG budget to allow assisted housing acquisition money to be used for congregate housing. Kucharzak stated that the Housing Commission had origwithiaasp cificdfor a site ongurter Kirkwoodfin mind;otheylhadsfor been allocatedulic housing money over three years and thought that they could "roll over the money"; this is not the case, and the HousiP.g Commission only has $75,000 per year, which may or may not leave them with a viable program of assisted housing acquisition and development. Information on Congregate Housing: Kucharzak stated that the report on Congregate Housing is completed and copies will be distributed. A workshop had been held in February and was considered to be successful. The Housing Commission will have to formulate a policy for congregate housing in the latter half of the program year. Designation of Other Neighborhood Strategy Areas: Milkman stated that this issue had been raised by the staff due to several requests from people outside NSAs for housing rehabilitation and weaditi dnotliloans. ve withinan NSA Se Milrkman distributed ta letter received from ea person living on Hudson Street who had requested a weatherization loan. She asked whether the Committee wished to consider designating other areas. Milkman stated that inquiries had also been received from the Showers area. Both Lauria and McGee requested that the staff find out if enough requests were being received from the currently designated NSAs for these loans. McGee suggested that the time to designate new NSAs would be when the CCN members were formulating a new three year plan. Whitlow commented that the issue revolved around the question of need. Those people in the current NSAs may not need these loans as much as those in undesignated areas. McGee asked if rehabilitation money had to be tied to an NSA and Milkman explained that a state law requires this. Leshtz stated that he was opposed to waiting to designate new NSAs as there are people, like those who had written, in run down areas with a greater need than some living in NSAs. McGee requested that a quick summary from the staff be presented at the next meeting to address the question of whether or not a sufficient number of requests for these loans were being received from the NSAs. 50 •r' IIICROFILFIED By I -"DORM--MIC R(�CAB CEDAR RAPIDS DES !401AE5 I r T J Committee on Community Needs March 4, 1983 Page 5 Reports on CDBG Projects: Leshtz reported on the Hillcrest Family Services Home stating that the biggest problem was that of finding a house. A possible site had been located at 214 E. Church Street but there was a problem with the permitted density in the zone. The contract with Iowa City is due to be signed either March 15 or March 29, 1983. Leshtz reported that Hillcrest Family Services has appreciated how supportive the Committee and the City staff has been. Becker reported on Systems Unlimited Group Homes, stating that sites were presently being looked at. She stated that there would be three options on the construction money, IRBs, Iowa Housing Finance Authority Funds and private funds. An architect has been contacted to estimate cost of the buildings. Leshtz asked if it was an option to raise private funds and Becker stated she was unsure. McGee reported on the Independent Living Center, stating that they were currently seeking grants and more contracts. The goal is to raise $21,000 by July 1 for operating expenses of $6,500 for the next three years. The center is also looking into other agencies, such as United Way, within the City as a source of funding. McGee stated she would have a more complete report in May. Hencin asked if Bromson was the only staff member and whether the center was still located at Old Brick. McGee stated that the center was still in Old Brick and Bromson was still the director. Milkman stated that the center had not been able to find a volunteer assistant director. Becker reported on the North Dodge Area Sidewalks, stating that sidewalks would be inspected in April. The preparation of contract documents would take place in May, and the project should be completed in September. Hirt reported on Assisted Housing Acquisition and Development, stating that 386 units had been assisted (through the Section 8 program) in February. This represents a slight decline. Milkman reported that units had been lost; rents have exceeded what the program is able to pay. All members indicated that they were comfortable with the quarterly reporting schedule. Lauria stated that he would report on the Housing Market Analysis in April. The report by Stimmel and Bonney on the Lower Ralston Creek property disposition will take place in May. There was no report on the Creekside Neighborhood Improvements. Milkman reported that the Rocky Shore Drive Bikeway construction would take place this summer; the project was awaiting more rip rap. She stated that the problem on Kirkwood Circle was as yet unresolved. Stimmel reported on the Lower Ralston Creek property disposition, stating that bids had been opened on February 4, and 5 bids had been received. Two bids were below minimum. i � I41 CROFT LIdED OY 1 —JORM-MICR46LA13 CEDAR RAPIDS . DES MOINES 545- 'i Committee on Community Needs March 4, 1983 Page 6 Report on CDBG Administrative Budget (Budget Subcommittee There was no report due to VanderZee's absence. Hencin stated that VanderZee does not wish to be reappointed as a representative from the Housing Commission to CCN because he expects to be transferred to another city this year. Lauria stated that this subcommittee did not need to be in existence unless other persons were interested. Hencin stated that HUD permits up to 20% of CDBG grants to be used for planning and overall administration expenses; Iowa City is operating at 12X. Becker suggested that this subcommittee be dropped from CCN. McGee stated it would be helpful to see the annual and quarterly reports by CDBG staff to the City Council. McGee asked about the status of CCN's recommendation concerning the River City Housing Collective. Milkman stated she would look into that matter. The meeting adjourned at 1:35 PM. Taken by: Sara ♦3e1,- — Sara ehrman, M nute TAker / 1 / I I i MINUTES CIVIL SERVICE COMMISSION WEDNESDAY, MARCH 2, 1983 6:00-11:00 P.M. CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Orelup, Walker, Maxwell MEMBERS ABSENT: None j i STAFF PRESENT: Carroll i PUBLIC PRESENT: Firefighter Dick Craig SUMMARY OF RELEVANT DISCUSSION: 1. Carroll summarized the interview process for the position of Firefighter to be conducted March 5, 7 and S. The same interview format as in past years will be used again. Current Fire Department employees will be present during the interview to provide information to applicants. 2. Firefighter Craig commented on the results of the recently given Fire Lieutenant test in which only four of the 15.Firefighters taking the test passed with a score of 70 percent or above, and suggested that the Commission further investigate the reasons for the high failure rate. Carroll will discuss with the Fire Service Extension what additional information can be supplied concerning the test scoring. Carroll suggested that there may be a variety of reasons for the low scores. Orelup commented that in the past for those taking both Captain and Lieutenant tests, scores tend to be lower on the Lieutenant test. The Commission will not certify the list until questions have been cleared up. (Following the meeting it was learned that test scoring could be verified and sent to the Commission to permit certification of -the Lieutenant list at the Commission meeting of March 26 at 10:00 a.m. in Recreation Center Room A. 3. Carroll was instructed to send a memo to all who took the Lieutenant test asking that they relay their perceptions of the test process to Commission members, by phone or preferably in writing (may be unsigned). 4. Carroll reviewed the interview/selection process for the position of Lieutenant. Following discussions with a number of the current Lieutenants in which the elements most essential to performance in the Lieutenant position were discussed, Carroll designed three mini - assessment exercises. The exercises included a simulation of a business reinspection in which the applicant must discuss the reinspection with the business owner (Commissioner Maxwell), --IdICAOfILl4E0 BY l 1 -JORM-'MICR4tiLAB�- CEDAR R41'IDS DES 1401AE5 MINUTES CIVIL SERVICE COMMISSION WEDNESDAY, MARCH 21 1983 6:00-11:00 P.M. PAGE 2 simulation of a discussion with two problem subordirade school fire nates prevention ates(Commissioners Maxwelland a andWalker). Candidates will also be given the opportunity to present information describing any additional qualifications they may have for the position, and the Commission will evaluate the applicants' resumes of educational efforts. S. Firefighters Miller, Schaapveld, Dolan and Allen participated in the selection process for the position of Lieutenant. 6. The Commission will evaluate candidates' performance and have scores and a report of strengths and weaknesses on the exercises ready for the March 8 meeting. Following certification Carroll will discuss the reports with all candidates. 7. The meeting adjourned at 11:00. 1 MICROFILMED BY -1 -JORM--MICR4,L-, B�� CEDAR RAPIDS DES MOINES f � .1 sof/ MINUTES CIVIL SERVICE COMMISSION MARCH 5, 1983 & MARCH 7-8, 1983 RECREATION CENTER, ROOM A LIBRARY, ROOM B MEMBERS PRESENT: Maxwell, Orelup, Walker MEMBERS ABSENT: None STAFF PRESENT: Carroll, Craig SUMMARY OF RELEVANT DISCUSSION: The Civil Service Commission conducted half-hour oral interviews for 25 Firefighter applicants on March 5, March 7 and March S. A representative from the Iowa City Fire Department attended to provide input. MICROFILMED BY DORM"-MICRCAW- - - _--' CEDAR RAPIDS • DES MOI:JES } City Conference Board January 31, 1983 City Conference Board: •January 31, 1983 at 4:30 PM in the Conference Room at the C vic Center. Mayor Mary Neuhauser presiding. Iowa Citv Councilmembers Present: Balmer, Neuhauser, Dickson, Perret, McDonald, Erdah . Johnson County Supervisors Present: Sehr, Donnelly School Board Members Present: Phelps, Cilek Others Present: Hudson, Berlin, Karr, Helling Tape Recorded: Reel 83-1, Side 1, 10-103 Mayor Neuhauser stated that a quorum was present. City Assessor Dan Hudson stated that the FY'84 assessor's budget included 5% raises for departmental employees and eliminated part-time employees which helped reduce the total budget by $60 compared to the previous budget. The budget includes money for hiring an outside firm to do reappraisals. It would take 6-9 months and extra employees to do it within the department. Hudson wishes to replace two retiring employees in the next year with one clerk because of the added efficiency of computerization. Vanguard has proposed to do the residential re -appraisals for $16 per parcel. Balmer related the concern of local commerical property owners about the large increase in evaluation by Vanguard over the City's 1981 figures. Hudson stated that the reason is that Vanguard starts without any knowledge of previous assessments. They look at actual sales and inspect properties. Both Vanguard and the Assessor's office review the figures. Hudson reviewed the exact increase in salary for each employee and introduced the employees. Employees are covered by the county insurance policy. Computer fees remain the same this year but workman's compensation and officer bonds go up. The Vanguard proposal for re -appraisal is not a contract at this time. Vanguard is preferred because they are the only area (Cedar Rapids) firm. Hudson will make a recommendation at the February 14, meeting on whether to accept Vanguard's proposal or to open up re -appraisal for bids. The County moved to accept the budget as proposed, School Board seconded, and it was unanimously approved. The City moved to set a public hearing for the budget on February 14, 1983, at 4:30 PM, County seconded, and it was unanimously approved. The vacancy on the Board of Review (vacated by Dean Schlagel) will be advertised. The criteria for re-evaluating the position of county assessor will' be forthcoming. Motion to adjourn was made by the City, seconded by the School Board, passed unanimously. $06 MICRUILMED B1' JORM .—MICROLAO_� L% CEDAR RAPIDS • DES MOINES 0 .J f City Conference Board February 14, 1983 City Conference Board: February 14, 1983, at 4:30 PM at the Civic Center in Ma ty. Mayor Mary Neuhauser presiding. Iowa RITC it Councilmembers Present: Balmer, Neuhauser, McDonald, Lynch, Perret, r a Johnson County Supervisors Present: Sehr, Donnelly. School Board Members Present: Phelps, T. Cilek. - Others Present: Berlin, Melling, Karr, 'Jansen, Hudson (plus two deputies). Tape Recorded: Reel 83-3, Side 1, 146-851. Neuhauser noted that a quorum was present and opened the public hearing on the Iowa City Assessor's proposed budget for 'FY84. I Caroline Dieterle, 741 Dearborn, asked about the basis for the Vanguard Appraisal Company's commercial property valuations. William Steward, president of Vanguard Appraisal Co., replied that the primary basis according to State Code must be market value from the sale of comparable properties. If that is impossible, then the income approach to value must be used to determine a fair and reasonable value.. Dieterle questioned the assessment of Proctor and Gamble and the Old Capitol Mall because of the effect of the economy on actual value. Stewart stated that- there were enough sales of commercial property to get relatively accurate appraisals on that basis. Dieterle asked how long Vanguard would take to reappraise residential property in Iowa City and how much it would cost if they received the contract. Mr. Steward replied that it would take approximately two years but had no figures on cost. Steward stated that the bid to the City of $16 per house appraised was based on his 16 years as an appraiser and he would expect to actually go into 85%-90% of all houses during the appraisal process. The assessor stated that in spite of Iowa City's superior record in assessment, the City wants to have properties reinspected before entry into the computer system. Having an outside contractor do the reinspection will be more economical than adding staff to the Assessor's office. Neuhauser declared the public hearing closed. Moved by City, seconded by the County, to adopt the budget. Discussion Balmer raised concern about lack of comparables to help in appraisal of commercial property and asked how many commercial properties were actually inspected. Steward replied that at least 95% were actually entered as noted on property record card. In response to stated concerns, Vanguard has met with the Chamber of Commerce and (beginning on February 14, 1983) with concerned commercial property owners. Vanguard does the initial appraisal and would respond to any taxpayer that protests assessment including making changes if ,506 141CROFILMED BY JORM MICROO LAB' I ( CEDAR RAPIDS DES I4DINE5 C �� l word City Conference Board Page 2 appropriate. The taxpayer, if dissatisfied, goes to the assessor, the board of review, and finally the courts. In response to questions, Hudson stated that although properties are reappraised every evaluation year, most recently in 1981, an outside firm hasn't done an appraisal since 1971. The assessor's office adjusts value without re-entering I property. Large changes in assessed values have occurred in part because of improvements to properties. Vanguard was selected without a bid, but after comparisons with other appraisal firms. Approval of the budget includes funds for the new appraisal but does not specify that the work must be done by Vanguard. An outside appraisal helps eliminate inequities that might develop when only the assessor's office does the appraisals. No one felt that the appraisal should be done by the assessor's office rather than an independent contractor. Neither did anyone feel that the re -appraisal wasn't needed at all. i The motion to adopt the budget was passed unanimously. Discussion on Residential re -appraisal desired for 3/14/83 meeting should include: _ 1. Names of potential employees; 2. Informal quotes; 3. Qualifications; 4. Location of main offices; 5. Where they have previously worked; 6. References; 7. Methodology; 8. Experience with Iowa law; 9. Sales ratios; and 10. Coefficients of dispersion from last jobs. Moved by the City, seconded by the County, to set 4:30 PM, 3/14/83, as the meeting date to fill vacancy on Board of Review. Moved to adjourn by County, seconded by School Board and unanimously passed. '_� MINUTES CITY CONFERENCE BOARD MARCH 14, 1983 City Conference Board: March 14, 1983 at 4:30 p.m. in the Conference Room at the Civic Center in Iowa City. Mayor Mary Neuhauser presiding. Iowa Cit Councilmembers Present: Balmer, Neuhauser, Lynch, Perret, Mc onald, D ckson. Johnson County Supervisors Present: Donnelly, Ockenfels, Langenberg. Iowa City Community School Board Members Present: Phelps, Cilek. Staffinembers Present: Hudson, Helling, Karr. Tape Recorded: Reel N83-4, Side 1, 1-151. Board of Review Member Appointment Moved by the City, seconded by the County, to appoint Greg Downes to the Board of Review. Motion carried. Assessor - Informal Bid Quotes D. Hudson summarized the informal bid -quotes from appraisal firms regarding residential reappraisal. It was noted that bid specifications should be written to ensure quality work. Discussion followed re the formal bidding process and the procedure needed to firm -up the informal quotes. Moved by School Board, seconded by City, requesting a written report from the City Attorney and City Assessor regarding the bidding process. Motion carried. Berlin will work on the bidding report also. Next Meeting The next City Conference Meeting is scheduled for March 28 at 4:30 P.M. Moved by the Council, seconded by the School Board, to adjourn, 4:45 p.m. Mayor declared motion carried. MINUTES JOINT HUMAN SERVICES COUNCIL JANUARY 26, 1983 Joint Human Services Council: January 26, 1983, 7:00 P.M. in the Small Courtroom in the Johnson County Courthouse. Mayor Neuhauser presiding. Councilmembers Present: Neuhauser, Balmer, Dickson, Erdahl, Perret, McDonald. Absent: Lynch. Johnson County Supervisors Present: Meyers, Sehr, Ockenfels, Langenberg, Donnelly. Staffinembers Present: Berlin, Helling, Karr. Tape Recorded on Reel 83-1, Sides 1 and 2, 822 -End, 1-10. Agency presentations were given. The following agencies and agency representatives appeared: Biu Brothers/Big Sisters - Janet Martin, Margaret Passeri. Crisis Center - Intervention - Ken Kauppi. Crisis Center - Emergency - Pat Gilroy. Mayor's Youth Employment - Peg McElroy, Greg Bromwell. Rape Victim. Advocacy - Karla Miller, Kristin Summerwi11, Laura Lovell. Domestic, Violence Project - Pat Meyer, Lisa Edwards, Cindy Parsons. Elderly Services Agency - Lucy Luxenburg, Stan Good, Roberta Patrick. United Action for Youth - Jim Swain. MECCA - Art Schut. Red Cross - Larry Belman, David Sealey, Henry Herwig. HACAP Neighborhood Center - Dan Maniccia. Youth Homes - Ron Henderson. Community Mental Health - Verne Kelley. CAHHSA - Kathy Kelley, Michael Derby. Free Medical Clinic —Nancy Clark, Colette Brodersen. MICROFILMED BY l' JORM-MICR6L:A0'_ ' 1 CEDAR RAPIDS DES MOINES sal J� Joint Human Services Council January 26, 1983 Page 2 Willow Creek Center - Diane Pepetone. The Council and Board of Supervisors determined that a small group from both bodies was needed to focus on human service agency concerns. Items to be addressed would be new agency guidelines, areas of duplication, budget guidelines for next year and possible agency mergers. Representatives from the Board, Council, and United Way would serve on the subcommittee. Initially, M. Neuhauser, D. Sehr, Mary Ann Volm and Cheryl Mintle will meet with Carol Thompson (Director of DSS). Meeting adjourned at 11:00 P.M. IJ' i 141CROPILMED BY JORM--MICR6L-AB'` 1 CEDAR RAPIDS DES MOINES 5- 07 Ir 7� MINUTES IOWA CITY RIVERFRONT'COMMISSION FEBRUARY 2, 1983 7:30 P.M. CITY MANAGER'S CONFERENCE ROOM i .. iMEMBERS PRESENT: Rausch, Cleland, Fountain, Boutelle, Lewis, Willis MEMBERS ABSENT: Horton, Sokol, Oehmke STAFF PRESENT: Moen, Dennis Showalter GUESTS PRESENT: Phyllis Showalter RECOMMENDATIONS TO CITY COUNCIL: None. RECOMMENDATIONS TO THE PLANNING AND ZONING COMMISSION: i 1. The Riverfront Commission reaffirms its position regarding the River Corridor Overlay Zone, with the reservation of the Special Provisions and item (8), page 3. REQUEST TO CITY MANAGER FOR STAFF ASSISTANCE: 1. Request that the Sign Ordinance be reviewed 'for restrictions of signage along the river. Possible distinctions between conservation and information signs versus advertising signs and its applicability in the River Corridor Overlay Zone should also be explored. 2. • Check the origin of page 2, Section 1-(b)(2) of the River Corridor Overlay Zone. 3. Prepare a list of benefits from the landowner's point of view of the model conservation easement, as well as explore the possibility of appraisals. SUMMARY OF DISCUSSION: The meeting was called to order by Chairperson Lewis at 7:30 p.m. The minutes of January 12, 1983, were reviewed. Boutelle suggested amending her statement on page three, paragraph one, line five, as follows: "Boutelle stated that the question should be resolved as to how the Riverfront Commission will get other jurisdictions to participate." Moved by Rausch and seconded by Boutelle that the minutes of January 12, 1983, be approved as corrected. The motion carried unanimously. Discussion of the River Bank Trail at Napoleon Park: Showalter discussed efforts by the Parks and Recreation Department to clear brush and debris from the river bank trail at Napoleon Park. The clearing project, begun in 1978, involved the removal of tin cans, debris, dead and 141CRor ILMED BY I l" —JORM" "MICR46L J CEDAR RAPIDS DES'MO f i i Riverfront Commission February 2, 1983 Page 2 toppled trees. Showalter stated that his crews had started at the north end of the trail, heading south. The effort is virtually completed. Lewis questioned the cost of the low maintenance trail. Showalter indicated that the cost would be little, however, a problem did exist as to the availability of chips for the trail. Showalter stated that demand was high for, chips, which could be obtained from the Iowa -Illinois Gas & Electric Company. Lewis mentioned the possibility of using a supervised volunteer group, such as the Boy Scouts, to assist in the maintenance of the trail as part of a conservation effort. Showalter pointed out that maintenance of the trail, even when the Iowa River is flooded, should not be costly because the trail was on level ground. Showalter stated that the staking out of a trail will be simple. Lewis asked how private property concerns over tresspassing would be handled. Showalter stated that there should be no problem to the north of the trail; concerns on the south end of the trail might be alleviated with a barrier or sign i in the area. Showalter mentioned that the biggest problem of the trail was mosquitoes, particularly in June and July. Boutelle referred to the mosquito problem at the Mormon Handcart Trail. Showalter discussed several drawbacks to the location of a trail in this area such as 1) mosquito problems, 2) the trail has no real beginning or end and extends for approximately 1800 feet, and 3) there is no unusual vegetation or features in the trail's vicinity. Although the costs are nominal and the maintenance low, Showalter stated that he did not think it was a very good place for a trail. Fountain agreed, stating that the public was already using the trail as it presently exists. Rausch asked if there would be fishing access. Showalter replied to the negative. Boutelle asked if there was any as not ad this fact account d for the low maintenancerass in the area. ter stated t e cost. Cleland wthere ith F Fountain's comments that people would use the trail, even without the presence of wood chips. Lewis pointed out that the main reason for the Riverfront Commission's desire to have the trail was due to the fact that acquisition of land along the river was not possible. The Commission would like to see as much city -owned land along the river developed for passive use by the public. Showalter argued that the .trail was too isolated and that that land was the only city -owned land along that side of the river. Rausch asked who currently used the area. Showalter was unsure, but assumed residents in the area used the area. Lewis and Showalter stated that it was a good nesting area and further used for coyote and fox dens. Moen suggested that this item be further reviewed with the other Riverfront Commission members to determine how best to proceed. Showalter asked that the item be tabled until August. If the Commission expressed the wish to proceed with the plan, the Parks and Recreation Department would assist them. Showalter urged the members to utilize the present trail during the mosquito season. Boutelle stated that one of the objectives of the Stanley Plan is to make the public aware of access to the River. Boutelle suggested that trails and paths be designated on maps in some manner. Willis questioned the criteria used to establish a trail. soy' MICROIILMED BY I -"DORM-MICR(DLAO 1 r CEDAR RAPIDS • DES MOINES I Riverfront Commission February 2, 1983 Page 3 Discussion of the River Corridor Overlav Zone: Moen stated that the Planning and Zoning Commission would like to have a recommendation from the Riverfront Commission regarding the River Corridor Overlay Zone. Moen discussed item eight, page three, regarding placement of signage near the river and possible conflicts with the intent of the Stanley Plan. Boutelle stated that "billboard -type" signs were envisioned when this restriction was discussed. The members indicated that conservation and scenic signs should not be affected by this signage restriction. The members suggested that Moen review the City's Sign Ordinance for restriction(s) of signage along the river as well as exploring possible. distinctions between conservation and information signs versus advertisement signs and its applicability in the River Corridor Overlay Zone. Fountain expressed concern for the use of the word "zone," suggesting that a distinction be made between the uses of the word "zone" and "ordinance or regulations." Cleland questioned page two, item six, regarding the floodway encroachment line. Boutelle suggested that this item referred only to undeveloped property, with the intent that this be worked out during a Planned Area Development (PAD). Lewis mentioned that this item might provide a "setback" between the area next to the river and the floodline. Boutelle suggested that Sokol be contacted for prior discussion of vertical surfaces versus horizontal surfaces. Fountain questioned the varying usage of the words purpose and intent in the ORC-zone. Boutelle explained the different implications of the varying usages. Moen referred to page four of the Special Provisions. Moen commented that the last few lines "without applying for a change in zoning" in effect eliminate due process for the adjacent land owners. The legal staff has commented that they would not endorse this element; however, the Riverfront Commission could proceed with the recommendation that the provision remain. Lewis stated that this provision arose from the OPDH. Boutelle stated this would allow the reorientation of a structure on a site abutting the river but not allow for a structure prohibited by the Zoning Ordinance for that particular zone. Moen stated that, in exchange for the developer maintaining the River Corridor Overlay Zone, setback adjustments could be made on that property. Boutelle stated that the intent of this provision was not to increase the allowable density but rather alleviate setback requirements which would be enforced in a non -river bank area. Cleland argued that, under this provision, the developer is allowed to use the ORC property as part of his open space, without requesting a rezoning. Cleland argued that density would, therefore, be affected. The members suggested that the legal staff consider this aspect of the Special Provisions. Rausch questioned whether the River Corridor Overlay Zone was defined as a term. Lewis explained that the ORC zone refers to an existing document that defines it. Boutelle suggested that the document again be reviewed by legal staff and the Planning and Zoning Commission. J i 141CROFILIIED BY ' - JORM ._MICR4ILAB I CEDAR RAPIDS DES MOMES I M 1 k1 rYr �. Riverfront Commission February 2, 1983 Page 4 Moved by Boutelle that the Riverfront Commission reaffirm its position regarding the River Corridor Overlay Zone with the reservation of the Special Provisions and item eight, page three. Seconded by Cleland. The motion carried unanimously. Status of the Model Conservation Easement Moen reported that the Model Conservation Easement was approved and adopted by the City. Council at the February 1, 1983 meeting. Moen distributed a copy of the resolution, which was passed unanimously. Moen stated that the Riverfront Commission members were now authorized to acquaint landowners with the Model Conservation Easement and to encourage its use. The use of a brochure co- sponsored by several agencies was discussed. Possible endorsement from Project GREEN, the Iowa Natural Heritage Foundation, County Conservation Boards, the State Conservation Commission, Coralville City Council, Isaac Walton League and the Corps of Army Engineers was suggested. Moen suggested that the County Board of Supervisors be reacquainted with Riverfront Commission activities. Moen was asked to prepare a list of benefits from a landowner's point of view for the next meeting, as well as explore the possibility of appraisals. Moen reported that she had consulted with the City Assessor about the possible option of reducing property taxes if a landowner participated in a Conservation Easement. Cleland suggested that a pamphlet containing typical questions and answers about the Model Conservation Easement be prepared. Public Discussion Moen reported that the Committee on Community Needs will be requesting that boards. and commissions submit plans for suggestions of uses of COBG money in September. Moen stated that CDBG funds are used in projects which would directly benefit low to moderate income persons. Moen suggested that a possible suggestion on the part, of the Riverfront Commission might be commuter trails. The next meeting was tentatively scheduled for Monday, March 7, 1983, at 7:30 p. M. The meeting adjourned at 9:10 p.m. Minutes submitted by Sara Behrman, Minute Taker. M2 1 - ; i MICRor]LIIED B1' JORM""MIC RIC AB` 1 CEDAR RAPIDS • DES 1401NES r I .� r � 4 MINUTES PLANNING & ZONING COMMISSION FEBRUARY 3, 1983 7:30 PM CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Horton, Jordan, Seward, Jakobsen, Baker, Scott MEMBERS ABSENT: Blank STAFF PRESENT: Franklin, Boyle, Behrman RECOMMENDATIONS TO CITY COUNCIL: I. The Planning and Zoning Commission recommends that the modified amendment to the Zoning Ordinance establishing design standards for parking lots be approved. 2. S-8224. That the application submitted by Beverly Enterprises, Inc., for approval of a preliminary and final Large Scale Residential Development Plan for Congregate Housing at Beverly Manor be approved. 3. The Planning and Zoning Commission recommends the adoption of the bylaws as amended. OTHER ACTION TAKEN: 1. Set a public hearing for February 28, 1983, to consider the rezoning of the entire R3A area of Manville Heights to RNC -20. REQUESTS TO CITY MANAGER FOR STAFF ASSISTANCE: 1. The Planning and Zoning Commission requests staff assistance in looking at any R3A pockets of zoning in Iowa City which may be appropriate for downzoning. 2. The staff is requested to investigate amendments to Section 8.10.328 of the zoning ordinance which currently allows petitions from property owners only to the front and back of the affected property to force an extraordinary majority on the part of the City Council. SUMMARY OF DISCUSSSION: Seward called the meeting to order. Jakobsen pointed out that her name had been misspelled in the December 16, 1982 minutes. Horton moved and Baker seconded that the minutes of December 16, 1982 be approved as amended. The motion carried unanimously. There was no public discussion of any items not included on the agenda. j 141CROFILMED BY I1 i l -JOR M��-MIC RICA B'� CEDAR RAPIDS DES 1101 ES i J Planning & Zoning Commission February 3, 1983 Page 2 ZONING ITEMS: 1. Public discussion of an amendment to the Zoning Ordinance establishing design standards for parking lots. Franklin reviewed some changes which reflected Monday pight's informal discussion. Franklin referred to Section 2B and suggested that Nos. 10 & 11 be deleted from this version of the ordinance. Franklin explained that the staff wished to have more time to evaluate the ramifications of these particular standards on large developments. Baker suggested an amendment to Section C, M2 to read as follows: "Except j for single and two family dwellings, no parking spaces, aisles or drives shall be permitted in the required side yard." I Jakobsen moved that the Planning and Zoning Commission recommend this modified ordinance to the City Council. Jordan seconded the motion. The motion carried unanimously. 2. Applications pending amendment to the Comprehensive Plan: A. Z-8105. Public discussion of an application submitted by Hsi San and 3�-Li Hsu for the rezoning of property at 209 Myrtle Avenue from R18 to RX Franklin stated that a letter had been received from Cynthia E. Parsons, attorney for residents of the Myrtle Street -Olive Street neighborhood, protesting this rezoning due to the fact that no fee was paid and the fact that rezoning to multifamily would have an adverse impact on the adjacent properties to the west. Franklin stated that a. fee had been paid. Al Kleinmeyer, 530 Olive Street and owner of 532 Olive Street, spoke in opposition to the proposed rezoning. Kleinmeyer cited traffic and parking problems as his main reason for opposition. Kleinmeyer stated that an additional multi -family unit in the neighborhood would decrease the property values in the neighborhood and increase congestion. Martha Huffman, 6 Oak Park Court, spoke in opposition to the rezoning. Huffman stated that there were parking problems due to access to the property and there was heavy traffic congestion in the neighborhood.' Lee Poynter, 211,Myrtle Avenue, spoke in opposition to the rezoning, citing parking problems and heavy traffic as his reasons for opposition. Baker thanked the public for expressing their concerns, stating that he intended to vote no on this rezoning. Seward stated that items A through E were pending and should not be acted upon until the City Council takes action on the Comprehensive Plan update. Franklin indicated that this could happen on February 15 M 141CROMMED BY 1. JOR M--MICROCA9� _1 L\'••... ' CEDAR RAPIDS •DES MO CICS 1� Planning & Zoning Commission February 3, 1983 Page 3 or March 1; the Planning and Zoning Commission could take action on March 3, 1983. Kleinmeyer asked what the applicant proposed to do with the property and Seward stated that he was unsure. Franklin stated that the zoning would allow 17 units but the topography might restrict the applicant. Huffman emphasized that the topography hinders the access of vehicles both in and out of the property.. Kleinmeyer reminded the Commission that Melrose Court is closed and there are traffic problems in the area. Franklin reported that the other items on the agenda have been discussed previously and nothing in addition has been submitted. B. Z-8203. Public discussion of an application submitted by Edward Jones o -r— a rezoning of property at 1425 N. Dodge Street from R1A to C2. There was no public discussion. C. Z-8204 (A-8204). Public discussion of an application submitted by eii St3ide Company and Earl Yoder, et. al. for annexation and rezoning of approximately 70 acres located .south of the corporate limits of Iowa City and north of Highway 1 in Johnson County near.Willow Creek from R1A to to CH County to C2. There was no public discussion. 0. Z-8207. Public discussion of a City initiated application to rezone tFe Rawkeye Mobile Home Court from R1A to RMH. There was no public discussion. E. 2-8220. Public discussion of an application submitted by Michael ur�man for the rezoning of property located adjacent to the CRI&P Railroad between Van Buren and Johnson Streets from Ml to R3A. There was no public discussion. Jakobsen asked if development of this property would need an LSRD. Franklin stated that an LSRD had been filed and would come before the Planning and Zoning Commission; approval of the LSRD would depend upon this rezoning being approved. Scott moved that items 2A through E be deferred pending adoption of the Comprehensive Plan Update by the City Council. Jakobsen seconded the motion. Jakobsen explained that if the City Council further changed the Comprehensive Plan that the Planning & Zoning Commission would have to take that into consideration when voting. Seward asked Boyle to explain, for the benefit of the public, protest filing procedures with regard to item Z-8105. Boyle explained what would force an extraordinary majority on the part of the City Council, but emphasized that people still have a right to object to a rezoning even if they do not live immediately to the front or back of the property in question. 1 MICROFILMED BY A �- .I -JORM - MICRErLAB CEDAR RA AIDS DES MOVES I I � so q J Planning & Zoning Commission February 3, 1983 Page 4 3. V-8301. Public discussion of an application submitted by Larry R. Rigler for the rezoning of property at 521 Kirkwood from M1 to RNC -20. Franklin reviewed the staff report stating that the applicant is requesting a rezoning from Ml to RNC -20 to permit multi -family residential development at a density of approximately 20 dwelling units per acre. This zoning would be consistent with the 1978 Comprehensive Plan which recommends a residential density of 16 to 24 dwelling units per acre for the site. The 1983 Comprehensive Plan Land Use Update includes the site with an area north of Kirkwood Avenue designated 8 to 16 dwelling units per acre. However, the Update was not intended to be site specific and states that the "Comprehensive Plan maps will be interpreted with flexibility at the boundaries of the designated uses to allow appropriate transitions between areas." Because this site is adjacent to an area recommended for "intensive commercial ,11 it may be appropriate to zone the subject parcel a higher density residential category to provide for a transition between the residential and commercial land uses in this area. Franklin stated that there was a question of whether or not the use of RNC -20 is appropriate for this site. The -applicants are requesting the zoning because it is currently the only zoning which permits a density of approximately 20 dwelling units per acre. If rezoned to this category, it .could be considered an interim zone until the RM -20 zoning was adopted as part of the new zoning ordinance. It would appear that this type of site does not fit the intent of the RNC -20 zone which is to provide for the conservation of existing neighborhoods. If it is decided, as a policy decision, to use the RNC -20 zone as an interim measure in this case, it should be made clear. that this property will be rezoned to RM -20 upon adoption of a new zoning ordinance. The staff recommended that the subject property be rezoned to RM -20. If the Planning and Zoning Commission and the City Council decide as a policy decision not to use the RNC 20 as an interim measure until the RM -20 zone is adopted, staff would recommend that the application be deferred pending adoption of the new zoning ordinance. This would require a waiver of the 45 -day limitation period. David Doerring, 1016 Diana Street, expressed concerns for several property owners in the area. Doerring stated that the primary concern was in regard to the- alley right-of-way. Doerring stated that the neighbors were concerned that if multiple dwellings were built and the alley right-of-way opened, the neighborhood would change and problems concerning child safety, parking, traffic congestion, and privacy would ensue. Doerring expressed concern about the type of screening which would be required between the applicant's property and the residential area and concern about safety factors and increased traffic should the alley right-of-way be opened. Doerring also suggested the possible devaluation of property. Jakobsen asked if anyone used the alley as it exists. Doerring explained that sometimes the alley is used for parking cars but it is a grassy area with trees. Jakobsen pointed out that there is a possibility of requesting a vacation of the alley. Doerring stated that had been considered and he had explored that possibility. Doerring reported that he had been told years ago by the City staff not to worry about the opening of the alley. Seward asked if the Commission could initate a request for a vacation and Boyle stated he would explore that possibility. Franklin stated that the neighbors could request that the City Council initate that request. I 141CROE I LI4ED BY l JORM MICROLAB- CEDAR RAPIDS • DES MOINES 509 1 J Planning & Zoning Commission February 3, 1983 Page 5 Bill Seyfarth, 1017 Diana, expressed the same concerns as Doerring. Seyfarth stated that if the alley is opened up to the property in question, the increase in traffic would change the neighborhood resulting in safety hazards for children, traffic congestion and parking problems. Seyfarth stated that the alley currently goes for 60 feet and stops and there are fences, gardens, and trees where the alley would run. Seyfarth stated that he was in favor of changing the zoning but opposed to the opening of the alley for even secondary access. Franklin indicated that, when this property is developed, it would probably require review by the Planning and Zoning Commission due to the size of the parcel. If someone wanted to open the alley, they would have to apply to the City Council to open it up and there would be an opportunity to voice concerns at that time. Mrs. Seyfarth asked if the alley was officially closed. Boyle explained that there were legally two steps: the dedication and the opening of the alley. Boyle explained that the alley had been dedicated to the City but it was not opened; both steps require action by the City Council. Seward stated that it seemed the property owners were not opposed to the rezoning but were concerned about secondary access. Seward stated that the Commission would review further plans if the rezoning were approved and emphasized the fact that opening the alley would require special action should someone want to do that. Larry Schnittjer questioned whether there would be any reason based on the proposed density to require secondary access. Franklin stated that the applicant could use the right-of-way on Van Buren Street. Mrs. Seyfarth stated that there was a house there and there was no right-of-way on Van Buren Street. Doerring expressed concern that the propery owners have enough time to act and voice concerns should the alley be opened. Al Leff, 222 S. Linn, attorney for the applicant, stated that his client had no intention of accessing the property on that alley. Leff stated that his client would join the petition to ask the City Council to vacate the alley. Leff stated that a development configuration of the property was not defined at this time but that his client would consent to vacation. Barbara Morland, 707 Walnut, pointed out that the applicant's name had been misspelled. Morland noted the historic nature of the property in question. Morland urged the Planning and Zoning Commission to consider the decrease in property values of the neighborhood should the rezoning be approved. Morland expressed concern about traffic in the neighborhood stating that additional housing in the neighborhood might force the expansion of Kirkwood Avenue to four lanes. Morland expressed concern that the trees which line Kirkwood Avenue and serve as a noise barrier and protect .the neighborhood from "airborne particulate matter" would be removed. Morland urged the Commission to consider the overall impact on the neighborhood and expressed concern for this historic area. Jakobsen asked if Morland would prefer to have this area zoned industrial. Moreland stated that the right type of light industry would work well in this neighborhood and mentioned some of the historic uses of the property, Baker stated that he did not understand the objection to residential zoning 141CROEIL14ED BY 1 11. _JORM MICROLAE3 1 CEDAR RAPIDS DES 1401YES r Planning & Zoning Commission February 3, 1983 Page 6 versus industrial, stating that residential zoning was more compatible in the area. Morland stated that a multifamily complex would destroy the peace and quiet of the neighborhood that currently exists. Baker stated that he appreciated the special concerns about the trees and the topography and stated that it would be in the best interest of the developer to keep the trees. Morland expressed the fear that many trees would be leveled. Baker questioned the historic significance of the lot. Jakobsen stated that many of these historic events alluded to by Morland had taken place south of this property. Morland stated that the grandson of the territorial governor had been born at the property. Jakobsen pointed out that Ed Lucas had chosen not to live there as an adult. Morland stated that she has been emotionally concerned with this property for five years and ithat there was also a safety hazard with access to the property. Erin Reilly, resident at 521 Kirkwood, expressed the hope that certain aspects of the property be preserved. 4. Consider setting a public hearing for February 24, 1983, on a City initiated request to rezone the entire R3A area of Manville Heights to RNC - 20. Franklin reviewed the proposed -schedule for the Manville Heights rezoning. Jakobsen moved that the public hearing be set for February 28, 1983. Horton seconded the motion: The motion carried unanimously. SUBDIVISION ITEMS: S-8224. Public discussion of an application submitted by Beverly Enterprises, nc:, for approval of a preliminary and final large scale residential develop- ment plan for congregate housing at Beverly Manor. '45day limitation period: waived. Franklin referred to the memo by Knight which stated that on February 2, 1983, the Iowa City Board of Adjustment had granted a variance to Beverly Enterprises reducing the required off-street parking to 11 spaces as requested. A total of 20 spaces was required by the zoning ordinance. With this action, all deficiencies and discrepancies were corrected and the proposed LSRD plan was in complete compliance with all code requirements. Staff therefore recommended that the LSRD plan be approved. Baker moved that this item be approved and Scott seconded the motion. The motion carried unanimously. Jakobsen commented that she thought this type of development was needed in Iowa City and she would be interested in seeing how it worked. S-8226. Public discussion of an application submitted by Robert Lumpa for approval of a preliminary and final plat of Lumpa's 1st Subdivision located in the southwest quadrant of the intersection of Rochester Avenue and Amherst Street; 45 -day limitation period: waived, 60 -day limitation period: 2/11/83. Franklin stated that the 60 -day limitation period had been waived. Franklin recommeded that this item be deferred pending the resolution of the vacation issue or for six months. Scott moved that this item be deferred pending the so9 i 141CROEILMED BY i I -DORM MICR46LA9 CEDAR RAPIDS • DES MOINES I i r i ' I k1 I t ; I r Planning & Zoning Commission February 3, 1983 Page 7•" resolution of vacation issue or for six months and Jordan seconded the motion. The motion carried unanimously. OTHER BUSINESS: 7• Consideration of the Planning and Zoning Commission By-Laws: i Jakobsen reported various changes. She stated that the major changes were under the voting section with a recommendation that not less than a two- beirds vote required for orhsub commission antial amendments stotthe not zoningsordinance.than fourmeBmbers oyle stated that rezoning would be considered a substantial amendment. Jakobsen moved and Horton seconded that the City Council accept the Planning and Zoning Commission By-Laws as amended. Seward .stated that the By-Laws did not deal with succeeding oneself in office serving andsingantofffice.udBakerpstatedon to that would disallow otbe necessary oeand Scott agreed. Scott stated that he was pleased with all the revisions, stating that they took care of the concerns as expressed by the City Council. The motion carried unanimously. 2. Election of officers: Scott nominated Seward for rejection as Chairperson. Jordan seconded the nomination. Jakobsen moved that Seward be elected chair by acclamation. i Horton seconded the motion. The motion carried unanimously. Baker nominated Scott for Vice-chair and Jakobsen seconded. Jakobsen moved that a unaminous ballot be cast for Scott and Baker seconded. The motion carried unanimously. Jakobsen nominated Jordan for Secretary and Scott seconded the nomination. Seward moved that a unanimous ballot be cast for Jordan and Baker seconded the motion. The motion carried unanimously. 3. Council referral - Consideration of the rezoning of the M1 areas south of Highway 6: Franklin asked for a formal comment for the record. Franklin stated that the City Council did not want to consider any more individual rezoning requests for commercial zoning merely to allow more signage. Scott asked if the entire area could be rezoned commercial. Franklin indicated that carout a considerable staff time would be required to notify each ation.property owner and lcaton came before the gPlanni gnandcZoning Commissionttheyhwould havepSeward staed tat if an toiaction it. Franklin stated that the City Council would suggest deferring all such applications. Scott stated that he had no problem deferring applications if rezonings are being requested only for signage. .-109 MICROFILMED BY -JORM--MICF16LA9- - J CEDAR RAPIDS •DES MOIRES I • Planning & Zoning Commission February 3, 1983 Page 8 4. Planning and Zoning Commission Information: Baker asked if the Planning and Zoning Commission members would like to request staff assistance on amending the Tree Ordinance to reflect changes in parking. Jakobsen stated that she was reluctant as she felt time should be spent only on the Zoning Ordinance. Scott stated that he would prefer to have the staff look at the remaining RM pockets of zoning. Scott stated that when RM zoning was removed from areas that border close to traditional single-family residential neighborhoods, there should be a reduction in problems confronted stated that he would like the totohseehwhat - especially parkin problems. the design standards for parking lots, as well as the removal of RM areas, will do to reduce those problems. Seward stated that he would not like to divert staff assistance at this time. Seward stated. that the Commission had done a lot to parking standards and he was not ready to make other changes and lose focus on the total new zoning ordinance. Seward agreed with Scott's comments on looking at other R3A areas in Iowa City and further recommended that he would like to see amendments to the ordinance regarding petitions of protest from other than front and back property owners in rezoning cases. - Scott moved and Jakobsen seconded a motion to request staff assistance on those two items. The motion carried unanimously. Baker stated that he did not think amending the Tree Ordinance would have. required much staff assistance. The meeting adjourned at 9:21 p.m. Ji .)v �1 1 l MINUTES PLANNING & ZONING COMMISSION FEBRUARY 28, 1983 7:30 P.M. IOWA CITY PUBLIC LIBRARY - MEETING ROOM A MEMBERS PRESENT: Blank, Scott, Jordan, Horton, Seward, Baker, Jakobsen MEMBERS ABSENT: None STAFF PRESENT: Franklin, Jansen, Behrman RECOMMENDATIONS TO CITY COUNCIL: 1. The Planning & Zoning Commission recommends rezoning of the R3A area of Manville Heights to RNC-20. i REQUESTS TO CITY MANAGER FOR STAFF ASSISTANCE: 1. The Planning & Zoning Commission requests copies of any future staff reports dealing with the development of the City Pipeyard. SUMMARY OF DISCUSSION: Seward called the meeting to order. There was no discusssion of any items not included on the agenda. ZONING ITEMS• Z-8303. Public hearing on an application submitted by the City of Iowa City for the rezoning of the entire R3A area of Manville Heights to RNC-20. Franklin reviewed the staff report and outlined the development potential of the R3A area in Manville Heights, as well as its development potential if rezoned to RNC-20. Franklin pointed out that the number of allowable units may decrease when parking and front yard requirements are considered. Marian Maxwell, 301 River, stated that she had lived in the area for 27 years. Maxwell stated that she had spoken before about the importance of downzoning. Oownzoning has now become critical due to'the new apartment under construction on Ellis Street. Maxwell stated that a safety hazard for children existed in the area due to increased traffic. Maxwell supported the downzoning. Mary Parden, 225 River Street, mentioned that she had lived in the area for 56 years. Parden cited objections to the increased density due to the fact that more and more trees were being cut down and more ravines were being filled. Parden spoke in favor of smaller units being allowed so that fewer trees would be destroyed and fewer ravines filled. John E. Simmons, 329 River Street, stated that he had lived in the neighborhood since 1936. Simmons stated that the encroachment of multiple dwellings and traffic on the neighborhood had been increasing. Simmons asked that the area be preserved. ! i i MICRO(ILMED BY -"JORMMIC R�B LA­ CEDAR RAPIDS DES MOIRES l i PLANNING & ZONING COMMISSION FEBRUARY 28, 1983 PAGE 2 Barbara Stay, 131 Grove Street, Apt. 4, stated that she had been a tenant in the area since 1968. Stay pointed out that the density in her apartment building did not spoil the neighborhood and urged that some apartments be retained in the neighborhood but the entire R3A area be downioned. Margaret Keyes, 306 Ferson Avenue, stated that one of the greatesattractions want to of Iowa City was its single-family areas. Keyes -stated that many people live in a single-family unit and expressed the hope that these areas not be lost. Keyes stated that Manville Heights was one such area. Harriet Stevens, 440 Magowan, reported that 400 children weekly attend St. Thomas Moore Church and rectory. Stevens stated that the increased traffic was a safety hazard for these children. Stevens questioned why the City and Project GREEN were spending money to improve Iowa City and then allowing trees to be destroyed to make way for multi -family units. Casey Mahon, 226 McLean Street, pointed out for the record that 29 neighbors were present at this special hearing. Mahon asked if all those present supported the downzoning. All those present indicated their support. Janet Schlechte, 340 Magowan, emphasized the fact that the neighbors were interested in asking the Planning & Zoning Commission and the City Council to think of the neighborhoods as people and parks rather than plots of land which it was economically feasible to develop. Schlechte pointed out that it would be economically feasible to develop the land surrounding Old Capitol but one would not do that. Genevieve Burns, 210 Richards, stressed the traffic problem in the area. Burns stated that, if cars are parked on both sides of the street to allow for parking due to the increased number of apartments, there would be an increased likelihood of accidents. Burns stated that it was also unsafe for pedestrians. The public hearing was declared closed at 7:47 p.m. Jakobsen moved that the Planning & Zoning Commission recommend rezoning of the R3A area of Manville Heights to RNC -20. Horton seconded the motion. Blank asked if this would mean that any fraternity houses currently extant in the area would not be able to add dwelling unitsto their capacity if the rezoning passes. Seward stated that that would be correct, unless the fraternity was able to meet all the requirements of the zoning ordinance. Blank asked if there were any fraternity houses currently existing that could expand. Franklin pointed out that all but one was at R3A density now. Franklin stated that she did not see how it would be possible for any of them to add additional units. The motion carried unanimously. Seward expressed appreciation for the public input into this item. Seward announced that this item would be before the City Council on March 8, 1983, at 7:.30 p.m. in the Civic Center Council Chambers. r i MICROFILMED BY �- --JORM --MIC ROLA13 CEDAR RAPIDS • DES MOINES .509 J F, I PLANNING & ZONING COMMISSION FEBRUARY 28, 1983 PAGE 3 OTHER BUSINESS: 1. Planning & Zoning Commission information. Scott questioned the future development of the City's pipeyard. Scott asked if the Planning & Zoning Commission would review any future development of that parcel. Members discussed the potential development of that parcel and requested a copy of any future staff reports for that lot. Jakobsen stated that the Commissioners wished to show concern for the development of that parcel no matter how many units were constructed; particular concern was expressed in regard to the number of bedrooms. Scott expressed concern at the possibility that an increased number of rooming houses would now be built in the RNC -20 zones. Scott urged that the issue be addressed immediately as the last thing the people in RNC -20 neighborhoods wanted was an increased number of rooming houses. Scott pointed out that the City does not enforce its rules and regulations on rooming houses and there are many problems, such as trash, parking, noise and dogs, wherever rooming houses exist. Blank questioned why these problems were greater than those created by apartments. Scott explained that this was due to the fact that rooming houses often violate the City's regulations, which are difficult to enforce. Blank described a type of rooming arrangement currently available in the city which was designed for two people per room and included a refrigerator and microwave oven with a common bath for each floor. Blank stated that these rooming arrangements were not regulated by the housing code. Franklin asked if the Commissioners were expressing a desire to look at this issue prior to the March 17th setting of a public hearing on the new zoning ordinance. Baker asked if rooming houses could be excluded from the RNC -20 zone. Scott suggested that the entire ordinance needed to be examined within the context of this issue. Franklin pointed out that part of the problem lies in the housing code: Baker asked if the housing code was being revised at the same time as the zoning ordinance. Franklin stated it was not. Jakobsen stated that the housing code had been revised and every rental house is supposed to be inspected every two years. Franklin stated that, if the Planning & Zoning Commission addresses density and parking and directly expresses its concern to the City Council regarding rooming houses, then the City Council can direct these concerns to changes in the housing code. Jakobsen pointed out that the Planning & Zoning Commission could direct its concerns directly to the Housing Commission; however, the problem in the past has been a lack of response. Scott stated that the members ought to be sure that, wherever rooming houses are currently permitted, a decision should be made on whether they should be allowed in the new zone. Scott stated that it seemed as if rooming houses were a permitted use in all zones but single-family zones. Jansen stated that this was correct and explained that situations also exist with owner -occupied houses that have roomers. Scott suggested a different definition for owner -occupied houses with roomers and dormitory type rooming houses. Jansen agreed that a distinction could be made but that input from the housing staff would be desirable. Jansen further stated that many of the problems with rooming houses were due to the fact that there was not enough staff for enforcement. Baker stated that the soy MICROFILMED BY � 1 "DORM- MIC ROLAB % CEDAR RAPIDS •DES I4018E5 PLANNING & ZONING COMMISSION FEBRUARY 28, 1983 PAGE 4 Commissioners' concern was for -future construction, stating that perhaps this issue could be controlled with zoning restrictions in the future. The meeting adjourned at 8:09 p.m. Taken by: Parkfth&rmlan.M Wute-T�aker� A Approved by: 0 st Jordan, ec 111CROFILIMED BY JCJ JORM ---- M1CR#L-A8'- C) PA M CEDAR RAPIDS • DES MOINES 5a9 1 MINUTES IOWA CITY HOUSING AUTHORITY WEDNESDAY, MARCH 2, 1983 MEMBERS PRESENT: Haendel, Ringgenberg, Krause, Karstens, Logan MEMBERS ABSENT: Farran, VanderZee STAFF.PRESENT: Seydel, Flinn, Brown, Barnes, Kucharzak, Hencin RECOMMENDATIONS TO COUNCIL: 1. The Housing Commission recommends to City Council that they not schedule for discussion the proposed changes in the Civil Rights Ordinance until the Housing Commission has had an opportunity to review and comment. DECISIONS OF COMMISSION: 1. That the Housing Commission uphold the Housing Coordinator's decision to deny the application of eligibility of Diane Crane, Application #2805, for the reason that she does not. meet HUD's criteria for definition of a family, specifically because her children do not live with her, and the unrelated person that was listed on the application --there is not enough evidence in the record to suggest that it is essential to her care and well-being. RECOMMENDATIONS TO STAFF: 1. The Housing Commission requests that the City Attorney look into the feasibility and legality -of adopting some sort of application fee'system for housing appeals. 2. The Housing Commission requests that the City Manager assign staff to research criteria for providing sufficient security in the event rehabilitation loans are provided to contract purchasers. 3. The Housing Commission requests that the City Manager assign staff the task of incorporating the language relative to accessory apartments, reviewed and endorsed earlier by the Housing Commission, into the Zoning Ordinance and explore possibility of Council moving up consideration of this section of the ordinance. The Commission further requests that public information be disseminated to encourage homeowners to consider taking a student roomer this fall. The Commission requests that appropriate measures be taken immediately, so that program might be in place prior to September 1. 1. Meeting to order - Meeting was called to order by Chairperson Haendel at 3:07 p.m. 2. Minutes - January 3, 1983 - Moved Karstens, second Ringgenberg, that minutes be approved as mailed. Approved 4/0. Minutes - February 9, 1983 - Approved 4/0 with correction item 4, paragraph 3, to include "Approved 4/0" on motion by Karstens, seconded by Ringgenberg. 1 � i MICROFIL14ED BY I 1 JORM---MICR6LAB'- T CEDAR RAPIDS • DES MOINES J10 V_ f J IOWA CITY HOUSING AUTHORITY MARCH 2, 1983 PAGE 2 3. Appeal - Application #2805 - Brown queried Rutledge as to accuracy of transcript. Rutledge and Seydel summarized their. contentions regarding the eligibility of the applicants. Kucharzak reaffirmed that decisions were made based an eligibility criteria and past history and no projections were made on anticipated or expected performance. Brown recommended decision be made in writing, based on the evidence provided at the hearing, and stating legal and evidentiary grounds for the decision. Ringgenberg moved, Logan seconded, that the Housing Commission uphold the Housing Coordinator's decision to deny the application of eligibility of Diane Crane, Application #2805, for the reason that she does not meet HUD's criteria for definition of a family, specifically because her children do not live with her, and the unrelated person that was listed on the application --there is not enough evidence in the record to suggest that it is essential to her care and well-being. Approved 5/0. 4. Update - Criteria and fee schedules for recording variances for appeals. j Brown advised that he had contacted six cities in Iowa, all of whom have variance powers, and found that only Davenport had adopted a policy of recording variances. They have a "Certificate of Use Restriction" that puts the buyer on' notice that when the property is sold, the -restriction will attach to the property.- Brown advised that in certain types of variances (i.e. owner -occupied duplex), the Commission may wish to consider recording. He advised that they might further consider how such conditional variances are phrased. Brown indicated that he does not feel it is necessary to record such variances, since a conscientious buyer would check with the Housing Department before buying a property anyway. Karstens expressed concern that many citizens are not aware of a Housing Appeals Board or the fact that variances may be granted that attach to a property only so long as there is no change in ownership. Krause concurred and indicated he sees no reason why the cost could not be passed on to the property owner. Commission discussed costs of providing this service as well as costs of hearing appeals. It was moved by Krause, seconded by Karstens, and approved 5/0 that the City Attorney look into the feasibility and legality of adopting some sort of fee application system for housing appeals. Ramifications of contract sales prior to changes in property ownership requirements for housing rehabilitation - Brawn expressed concern that the City have sufficient security for the loan (i.e., first mortgage, deed of trust, etc.). Appropriate safeguards were discussed. Karstens moved, Krause seconded, that the City Manager assign staff to research criteria and bring back a recommendation to Commission. Approved 5/0. Discussion - Revisions to Civil Rights Ordinance re housing. Revised proposed changes to Civil Rights Ordinance were distributed. Moved Krause, second Karstens, that the Housing Commission recommend to City Council that they not schedule for discussion these proposals until Housing Commission has had an opportunity to review and comment. Approved 5/0. Roomers in single family homes/accessory apartments - present goal is to get word out this summer, so that possibly some elderly couples might take 141CRDFILRED BY i I 1 JORM MICR46LA13 CEDAR RAPIDS • DES MOVIES i 5/6 T f 1 J / I 1 IOWA CITY HOUSING AUTHORITY MARCH 2, 1983 PAGE 3 in some students this fall. Concept of accessory apartments, special use permits and targeted population were discussed. Two options to help house more students without requiring new construction were discussed: 1) Roomers - whereby two unrelated people can move in with a family, and 2) Accessory apartments - whereby approval of Planning and Zoning Commission would allow another family to share an otherwise single-family home. Karstens moved, seconded by Ringgenberg, that the City Manager assign staff the task of incorporating the language relative to accessory apartments into the new Zoning Ordinance and explore possibility of Council moving up consideration of this section of the ordinance so that program might be in place prior to September 1. Approved 5/0. 8. Congregate Housing - Kucharzak advised Munson was unavailable due to a sprained ankle. He advised congregate housing is on hold pending directive from City Council. 9. Housing Rehabilitation - Barnes presented loan for 1717 F Street. j Indicated the house has no legal bathroom. Moved Karstens, seconded Logan, i that loan be approved. Approved 5/0. 10. CCN Report - Hencin reported on Council recommendations for CDBG funds. Logan questioned the collaterization of monies allocated to Systems Unlimited and was advised there will be a contract between the City and Systems Unlimited. Hencin suggested designating an alternate representative for CCN and Karstens agreed to, serve, if necessary, in April. 11. Coordinator's Report - Seydel reported housing assistance payments on 392 units in March with three or four anticipated late starts for $67,215.50. Fifteen applications were submitted for approval. Planning staff is going to hire a part-time person to update rental housing survey to provide more specific information on rents, amenities, etc. Public Housing 22-3 - Still do not have an approved budget for this year. Housing Coordinator is currently submitting revised budget. Indications are that we will end year with more income credits than expenditure debits. Public Housing 22-4 - Seydel reported developer has advised project will be completed by July 15. He will start advertising the first week in April. The Housing Authority will accept applications until May 16, at which time the Authority will determine eligibility and make tenant selection in June. The Housing Coordinator anticipates 100% occupancy by July 18. 12. Discussion - priorities Commission discussed several priorities and possible sources of money for funding same. Congregate Housing remains high priority. A combination of funding possibilities was discussed (i.e., HUD -202, housing bonds, CDBG, and housing reserves to write-down land costs). Chairperson Haendel requested a list of housing projects be sent to Commission for review and discussion before prioritizing. IIICROFIL14ED BY +' -JORM -MIC REIL AB CEDAR RAI/IDS DES MOIWES r � / 4 �� IOWA CITY HOUSING AUTHORITY MARCH 2, 1983 PAGE 4 Replacement of Commission members Commissioners agreed to solicit support from community. Meeting time - Consensus that a change of meeting time was inappropriate prior to replacement of Commissioners whose terms expire. 13. Adjournment - Moved Logan, second Karstens, that meeting adjourn. Adjourned 5:25 p.m. Approved by: Goldene 8. Haendel Chairperson -:5-10 11 141CROFILMED BY -J0RM---M1CR6L CEDAR RAPIDS DES MOINES 1 �� r'. MINUTES OF THE IOWA CITY MUNICIPAL AIRPORT COMMISSION MEETING Iowa City Civic Center March 9, 1983 Members Present: Saeugling, Schmeiaer, Tiffany,George i Members Absent: Redick Staff Present: Zehr Guests Present: E.K. Jones, C. Neuzil, C. Full, N. Logan, C. Ocken£els Chairmen Saeugling called the meeting to order at 7:35 P.M. The minutes of last months meeting were considered and approved as presented. Chairmen Seeugling opened the meeting for nominations of officers for the coming.year. George wag nominated for chairman by Schmeiaer, seconded by Tiffany. There were no further nominations. George elected chairman by unanimous vote. Schmeiaer was nominated for secretary by Saeugling, seconded by Tiffany. There were no further nominations. Schmeiaer elected Secretary by unanimous vote. Manager Zehr presented the bills for the month and explained them briefly. The bills were approved for payment as presented. Manager Zehr reported that he has a prospective tenant for the United Hangar Office space. Mr. Scott from MECCA (Mid -eastern Council on Chemical Abuse) has inspected the facility and las indicated that his orginization might be interested in it as an administrative office and counseling space. A lease will be presented to MECCA for their consideration and the Airport Commission will consider the lease at it's April meeting. Zehr reported that he had recieved five (5) signed leases for hangar space in the proposed T -hangar. He also presented a letter that will be sent to all known pilots and aircraft owners in the Iowa City area. The Irport Commission will continue to monitor the demand for hangar space and will discuss the matter further at next months meeting. A memo from Roguery Vitosh, Finance Director, was presented describing the liability and hangarkeepers insurance being carried by the airport. Zehr was asked to verify the coverage provided by the policy, specifically the hangarkeeper portion. Also Zehr was instructed to determine if "Contents Insurance" would be a viable substitute for the hangarkeepers coverage. The invoice from National Aviation Underwriters was approved for payment contingent upon the positive outcome of the directed inquires. There was no chairman's report. Dr. Full sought a solution to problem in the center set of T -hangars. Zehr was instructed to back to the commission with the costa of possible solutions. The meeting was adjourned at 9:00. i IdILROEILIdED BY � I'- "-JORM MICR6LAEl_ CEDAR RAPIDS • DES MOINES