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1976-02-10 Regular Meeting
Page 4 - - Council Activities February 10; 1976 City: Attorney Ha Iowa a e an Bui Hayek noted a problem has arisen concernin City Staff found 1n Plans on Bloc 1 districts the.City:has not amended theeFire1Code.the to -include new_-zonin ---� to last -amendment to the categories Ire setting Ordinance which would code. He Presented to subsequent zones, which has add to Fire Zone Council an; been cleared b`2'the.CBS, CO and ORP expressed there is an Y Staff and the Pike Chief sert the new urgency to adopt "this ` ,='and tions and zones. 'Staff to Ordinance to; in- " pass -_the ordinance to waive all'consid- of the `Iowa State Bank at this time this. Councilman Selzer is bein since the review an effect questioned'g complicated because of on existing buildin if this change would Robert Keating explained buildings in the three have ." Zone 3 to Zone -2 if an existingzones. Fire, for that it would have conform should go from zone. Ma or- to to the requirements until next week Y Neuhauser requested this.' no objections for investigation`of Item be deferred from Council_. ramifications_ 'There " were Police Chief Hary e 'Human Relations Director Miller, the Actin cussion Candy Mor an g City Manager, and on Or 4 were,present:for dis A reement Between A rovin the Collective'Bar ainin the Cit Association to be effectivenJulhe Iowa Cit Police .Patrolmen's explaining the;final=chan 1 1976` throu William`Meardon ges-made in the' h'June 30`-1978 was also ' representing contract.. Attorney. present i the Police -Patrolmen's Assoc' seconded b for - lation, y Perret to ado It was moved by Balmer, and Resolution Book 34 t Resolution No. 76-40 '9 Agreement e age 46,-Approvin recorded in. v Between the `City and the g the; Collective Bar Association to be effective -Jul Iowa gaining — Roll.'aallc City Police Patrolmen's Balmer.- Ways.. deProsse, Foster, 1976, ,through June 30,-1978. Ys: none.`Abstain, '-NeuhaUser, Perret„ Selzer, 6/0/1'_ Vevera. 'Resolution adopted, `It was moved b Resolution No. y deProsse and seconded b 76-41, recorded` Y Perret to P Setting Public in Resolution adopt and Estimate Hearin on Pro osed Plans` Book 34, page 47 at 7:30 Cost for the Washin S ecifications 30 P.M. Feb ruar .24 ton Street Contract ' Neuhauser,=Perret 1976• Amenities Pro ram % Selzer Roll, Ayes: Foster, ` lution adopted, 6 1. , Balmer, deProsse: Nays: Vevera. Reso= TrianPularcTractln lear was held on Rezonin the Plum Grove North of west of Hi hwa 1 East Acres decree I-80 from RIA to of Westin house and from the CH Zones. rAttorne application whichrequire County.District y Hayek read the: - le all required the Court on the laintiffT��{ g Y rezone the r Defendant (Cit P s by November q P operty to a reasonable Y of Iowa 'City) to ado 1975. He notedseems;Commercial zoning At a CH zone on this it appropriate forthe Cit Property so it would preclude any city . - 0 Page 2 Wbruary 10, 3976 ...� Adopt Resolution ,u.76-36 42, Refundin recorded in ;Res. Book 34, page g Cigarette Permit`Of Hawkeye,Shell_Service, 104 C4. Burlington, as recommended by the City-Cleer Adopt Resolution #76-37 Page 43, Refunding, recorded in Book 34, Co- dba/W-C._'s Cigarette Permit to National'- Vending mended b Restaurant, 830 First o N y the City Clerk as,recom- Adopt Resolution #76-38 44, Refunding Cigarettefpeecordedrmit o in Res- Book 34, page dba/Dick's Texaco, 301 Kirkwood Aveatiasarecommended b the ; Cit �g Co. City Clerk. Yr Adopt Resolution 876-39 45,.approving dbaClass C Beerecorded in. Permit App licatBook for� page Trip Cor /Quik-Tri Quik- mended`by the City P n509, 225 S. .,,Gilbert, Y Clerk.` as recom Correspondence: Letter; from David Schoenba Councilman Vever um regarding the issue of referred to d s eligibility. This letter has, been the City Manager for reply_ Letter _from -Alvy Wolfe regarding to the Cedar Rapids airport. This axi fare from.Ibwa City letter-has 'beenferred to the City Managrfor ePly_ re- Letter -from Richard M. Tucker re g the Cis Cate real estate located in Black's Park letterhasbeen quS Par 'y to:va- referred to. the Cit Addition- This y Manager for reply_ Letter from Sam Fahrconcerning the purchase < Showers property w of the /HCDA fundsre- . This letter has been ferred to the City Manager for reply. Letter from Robert Lehnertz expressing conc Cut in the Park This letter has ern for the proposed budget .Recreation budget. andbeen referred ts reply. o the City Manager for Approval of the Financial summary for .December, 1975, as presented by, the Department of Finance: BaymThe motion was carried`by the following roll call vote: er•nonerosse,-Foster, Neuhauser, Perret, Selzer, Vevera- Na s Ayes: Mayor Neuhauser noted receipt of (1) a letter from"HUD approving the 30-day extension for the HCDA'appl oatiom quested and (2) a letter from the Department'of:Transportatie which confirmed receipt of the tatement as re= the construction-of Freewayfrom the_. Cit - eluded <with the Final En which will: be reviewed ands. g called attention to Impact Statement. - and in `March '14 the' Congressional'rCit She also 16, which will be on Y.Conference;of Mayors, Council's consent hat she attendeVenue Sharing o- . which Dias Y• ask1ng given , Council Minutes 976 Page 3 February 10, ser announced the Iowa City Association of Pro - Mayor Neuhaufessional Firefighters, Localtithe PER Board 0, 1bis now y under the collective bargaining laws, y Mayor Neuhauser requested that the 'item concerning Iowa- State;Bank Building Plans on Block _101 be deferred until next -week. There were no objections. It was moved by Balmer and seconded -by Perret to, adopt Reso- lution No. 76-40, recorded; in Resolution book 34, page 46, Approv Bargaining Anreement Between the City and the ing theCollectiveBarg g Foster, Iowa City police Patrolmen's Association to eS edeProsse,JFos 1, 1976, through; June 30, 1978. Roll call: AY Neuhauser, Perret, Selzer, Balmer. Nays: none. Abstain: Vevera. Resolution adopted, 6/0/1. It was moved by deProsse and seconded by „Perret,_to adop47, t Resolution No. 76 -41, -recorded in Resolution Book 34; page on Setting Public Hearing -on Proposed Plans, Specifications, Contract and Estimated Cost -for the Washington Street Amenities Program at 7:30 p.m., 1976.' Roll call: Ayes: Foster; Neuhauser, Perret, Selzer,,Balmer, deProsse. Nays: Vevera. Reso- lution adopted, 6/1. Public Hearing was held on RezonEares sttof Westinhouseehe plum eand Triangular Tract, West of Highway 1, Ha ek read the North of I-80, from R1A to CH Zones. ;Attorney Y plaintiff's decree from the Johnson County District Court on the applicationwhich required the Defendant, (City of_Iowa City) legally rezone the property to a`reasonable commercial zoning Vevera. L le November 4, 1975: councilman Foster moved to consider voting on the Ordinance to rezone the land to,CH:, seconded by After further -discussion, Councilman Foster withdrew his motion,._-,.::_ but Councilman did not wighdrsw'his. almeroll call. -on Neuhauser,tSelzer,:,. Ayes: deProsse, Foster, Vevera. Nay Perret. Motion failed, 3/4. .There being -:no others present to speak the Mayor declared the hearing closed: It was moved by deProsse and secondedunanimouslyby Balmer to adjourn' the meeting o 8:20 P.M. Motion adopted, A moredetailedand complete description of activities of Council available in the City Clerk's_Office. �nti1A G Q1a eta u g e.� ayor J City Clerk Agend:t _ Regular Council_ Meeting - - Fcbruary 10, 1976 7:30 I'M - • Page 2 C. Resolutions (continued): (2) Adopt resolution Approving Issuance of Dancing Permit, _ Pub, 1310 Highland — -- Terrance Taylor,:lba/The Serendipity Court, as recommended by the City Clerk. _ (3) Adopt resolution Approving Cigarette Permit for Quik -Trip by City Clerk. `-� -- #509, 225 S. Gilbert, - as recommended the _/Z - (4) Adopt resolution Refunding Cigarette Permit of ttawkeye recommended by the -� — Shell Service, 104 W. Burlington, as City Clerk. -: (5) 'resolution Refunding Cigarette Permit to National �, _Adopt Vending Co. dba/W.C.'s Restaurant, 830 First Ave., as recommended by Ci.ty Clerk: (6) Adopt resolution Refunding Cigarette permit to National c - -Vending Co. dba/Dick's Texaco; 301 Kirkwood Ave., as _ recommended by City Clerk/. _ - ^laSS.6./j,"'t y P./ d. Correspondence: • (1) Letter from David Schoenbaum regarding the issue of Coun- has been referred - cilman Vevera's eligibility. This letter to the City Manager for reply. (2) Letter from Alvy Wolfe regarding taxi fare from Iowa City. has been referred - to the Cedar Rapids airport. This letter to the City Manager for reply., (3) Letter from Richard M. Tucker requesting the City to vacate This letter real estate located in Black's Park addition. has been referred to the City Attorney's Office for reply. - (4) Letter from Sam Fahr concerning the purchase of the Showers to property w/HCDA funds. This letter has been referred - - the City Manager for reply., (5) Letter from Robert Lehnertz expressing concern for the pro-' -budget., This posed budgetcutin; the Parks, and Recreation for reply. letter has been referred to the City Manager e. Approval of the Financiai`Summary for December, 1975 as presented by the Denpartment of Finance. S,�A 11 I Qn e P• d t� I "Q Agenda Regular Council Meeting • February 10, 1976 7:30 PM Page 3 END OP CONSENT CALENDAR Item No. 4 - RECOMMENDATIONS TO THE CITY COUNCIL. ' - a. Consider recommendation of`the`.Design Review Committee. (1) To accept the Iowa State Bank Drive -In plans as presented by Dale Johnson of Hansen Lind Meyer`: " ' Action: y r V, t Item No. S - CITY COUNCIL INFORMATION Action: IAA 'n.� d. l •,.. _ 1 OQY^P .. Cd1 ,1 q.1•nu� �t C✓I.. o4 •7 M� �^r �l - /70 1y�P J � syr Y n �.o ,1 • ..- // / ---e 1 ':O k P .-. `. D J r rr< rJ Item No. 6 - REPORT ON ITEMS FROM THE CITY MANAGER AND CITY ATTORNEY.2101 u� a. City Manager-- . S� Lr - ( f c_� �• , '.,-` -` -_� .� :`� / .• r �... . ,� >': _. moi_-,- _. � --- — -- ... i Agenda. Regular Council Meeting February 10,`1976 Page 4 7:30 PM b. City Attorney -. Vii �-•�"fry n.,��� ����.nr:�.u,..-� _%��. (!�� pq 'C, t; v I. V < - V. e- ILI II... i - -'_` Item No. 7 - AP't VING THE C LLECTIVE BARGAINING AGREEMENT BETWEEN THE CITY_ OF' / G _ vo IOWACITYAND THE IOWA CITY POLICE PATROLMEN'S ASSOCIATION. Action: lit I I t : -V Al Item N- ETTING PUBLIC HEARING ON PROPOSED PLANS, SPEC- ABSENT ABSTAIN AND ESTIMATED COST FOR THE WASHINGTON STREET 14 AYE NAY ':30 P.M., FEBRUARY 24, 1976. Baltter dePfosse ✓- Public hearing for the construction and instal- " roster_ �/� � -, use containers,;_ street lights, pedestrian light Neuhauser ✓ -- , ___ 78, traffic signals and trees and shrubs on i Perret ✓= _� .`-- . .Van Buren to Clinton. The estimated cost is: �_ Selzer Vevera Item No. 9 - PUBLIC HEARING ON REZONING FROM RIA TO CH ZONES, PLUM GROVE ACRES TRIANGULAR TRACT, W. OF 11WY. bl,°E OF WESTINGHOUSE AND NORT11-0F INTERSTATE 80. _ Comment: The Council discussed this matter at the January 27 meeting. The Council decided to discuss this rezoning at an Informal Session with the Planning, and Zoning Commission after the Budget sessions have been completed. • Action: }?..� - A R • � n - - ,� , _ - i. .� _ �..v . v .. ^. i ___. ... fc - ... . - _ _ - q -., _ 7 _. _ -. c _ _.. � r --;..t e , . � � / � - - �. f ! 4. �. � ! t I _ _ � a�-it. �,_v1 _ l n , _ �. _. �. �t-i [� 1 .�.-G . � r_-�,. _> yi� � __ s _ � _ � _ _— (��� ,: .,. ,. t� .� , .. ' �_ ... �. - e ��._: i �� _ .�.. P, r — - — — �.' ,- _ -_ _. .:_ :, -- ( .- -- .r�. _ li �I - _- r _.r �- - 9 ,r 3 _.. AYE NAY ABSENT ABSTAIN_ :-` Balmer - ✓ _ :- deProsse Foster Neuhauser / Perret : v Selzer Vevera Agenda - • -Regular Council Meeting February 10, 1976 7:30 PM F page Item No. 10 - ADJOURNMENT. d• COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES • SPECIAL MEETING JANUARY23, 1976 1:30 P.M,. The Iowa City;City_;Council met in Special Session .on .the - .-" 23rd day of January, 1976, at 1:30 P.M. in the .Conference Room at the Civic Center. Present:: Balmer, deProsse,:-Foster .Neu- hauser, Perret,"Selzer "(1:45'PM.),-Vevera.--Absent: none. Mayor'Neuhauser presiding. Mayor Neuhauser explained that the purpose of the Call of the Special Meeting was to discuss for:the- close-out ,. _procedures of the Urban Renewal Project, and noted that all Councilmembers had signed the notice. _- Paul Alexander, Community_ Redevelopment Coordinator for the DepartmentofUrban Renewal,;was present for -discussion.-?- He Sex= `' plained that he and Debbie Rauh, Comptroller,"Depertment:of Finance, had talked with_the people at' HUD Omaha on�TuI day to review what had -to be done and what alternatives"were avail=' ' able relating to.closing out the Urban Renewal Project. Alexander pointed out that there will be -$4,793--106 35 of • Urban Renewal Project Loan Notes (principal and interest) "due on April 16; 1976, to the Bank of New York. The four sources. of funds to pay these ,notes at close-out are_: (1) The Federal, - Grant. The :tentative amount remaining from he original $9,104,550 Grant is $2,592,293. (2)'Disposition :`Proceeds. Sale ;of land acquired through the urban renewal program. (3) The HCDA.Grant. Abasic,; purpose of -the :HCDA:program-is:to allow for any -remaining-urban`renewa1 costs. (4) other :'Re- sources.- Basically this means City funds. ow Whenthenotes come due on April"16, 1976, they will be . paid -by a Direct.Federal`Loan from HUD at 7 1/8% interest. Current interest _rate on -private market notes is 3.988.: - ,Unlike' private market notes, however, payments could bemade on the -the-.principal of the federal -loan as we go along. On the assumption that the land will be sold to..'Old:Capi-, tol Associates and to the University,, the close-out procedure -;could-begin March 11 1976. This procedure wouldlbe as follows- (A) a.full audit of the Urban`-RenewalProgram. This would be in March or April; (B) determine what''activities and costs are yettobe done; (C) adopt a resolution in which the City assumes responsibility for completing the project and paying any>addi-. -tional costs (such as condemnations' which are not settled); (D) final settlementwithHUD.would be in May or 'June. Page 2 Council Activities • _ Special Meeting January 231 1976 , . An alternative process of .borrowing funds on-the private market at 4 or 4,1/2% would allow extending the_process.to August. Costs and benefits-- of thisalternative:were-discussed: On the recommendation of the City Manager and the City Attorney, the Council agreed by consensus that the City`should',- proceed :with -the normal close-out: schedule:'. Some discussion was held on using this year's HCDA.money ;. to-reduce the amount of Federal Loan: Mr. -Strabalat=indicated-'.. that there approximately was $800,000`which have not yet been ` expended. : Council requested that Alexander prepare written comments__, on the discussion. --- --. Councilman Foster called attention to page 8 of the`4th Addendum which "In states, theevent the Redeveloper requests.';: delivery of-the deed to any of theseadditional properties be-- fore it is certain'-that -the air rights will- be used by theCity., as provided herein, the City may require the Redeveloper_to de- posit with the City, the following • sums in the form of cashier's checks payable to the City as security for.the.performance of.; the agreement toconstructthe 'shopping mall in Blocks 83 and 84" which total--$307,880, which would bereturned to them when''_' the developer starts construction of the shopping: mall.; A. ter;,, discussion, it was moved by Foster and seconded by=vevera'that,--, old Capitol deposit with the City the 'sum of-$30Z 880 atc' such -. time`.as they request the deeds-for-the land.on the Capitol- Street right-of-way and on ' .the north 310 feet of the-east-1/2 Block':101; Page 3 • Council Activities Special Meeting January`23, 1976' 4. Councilman Balmer inquired if further diCouncil is going to have scussion-with the Board of Supervisors, relative to the Joint Law Enforcement Facility,:After discussion, = Mayor Neuhauser suggested the City ,get anjofficial them statement from so we have an idea if and how they want us to participate. Mayor Neuhauser advised communication -had been received from Senator Minnette Doderer'regarding.-.the viding a 6% ceiling for City spendi. Bill pro - nSena_- - gA Hearite on ;January, 2ng will be held 8th in Des Moines. She 'suggested _local 'arid other`:. legislators be contacted. Mayor Neuhauser hearing,,- plans o attend the . It was moved by Selzer and seconded by Vevera to adjourn.: the meeting. Motion adopted, deProsse absent. Mayor •: City:C erk ', • Page $ Council Minutes ' January 27,.1976 ' Roll call: Ayes: Balmer, deProsse, Foster. Selzer, Vevera. Nays: , Neuhausser, Y Perret, none. Resolution adopted; 7/0, It was moved by deProsse and' Resolution No. 76-25; .aeconded b Y Selzer recorded to Authorizingin Resolution. Book 34 adopt.: Execution of a:Contract and the_City for Street Between 'John page,30, R• Suchomel town Area. Sidewalk -and Alle Y Cleanup in the.;Down-'' Roll call: yes:- deProssePoster Selzer,-Vevera,°Balmer, . Postereuhauser Na s ''Perret, Y- none. Resolution ado It was moved b Pted, 7/0. Resolution 76-26 a Balmer and seconded by deProsse recorded in to ado in Resolution Book 34' q g the; Parks and Recreation . Aa e 31 call: Ayes: Plan, 1976-1980, t ,'Ado - Foster ,for,the it A deProsse, Nays: , Neuhauser, Perret,.Selzer, y'` Roll none. Vevera Resolution ,adopted, 7 0: Cit ' Balmer, Berlin noted in Manager the Capital'.Improvements-Pro might be-madein and this plan is ram y g some°changes a.guideline, It was moved by deProsse 'and seconded;_by.Selzer that the' recommendation by thePlanning the -Laws 'Zoning By and commission to Adopt,., Established by and for{the the 'Council • Commission be referred to Rules Committee for recommendation.,' unanimously, Motion adopted, 4 meetin. 10:30 P.M. g was moved by ,Motion ado seconded by Balmer to adjourn the P , unanimously, A more detailed and complete description of Council and disbursements activities of available in CitClerk's. Finance Department. Y Clerk s Office, and Mayor BY: , Abbie,Stol us, City C erk • Page 6 , Council Activities • January 27, 1976 Vevera, Balmer, deProsse, Foster. Resolution adopted, 7/0. ' Bruce Glasgow appeared ppeared regarding the rezoning of his tri- angular shaped tract oflandlocated west of Highway l; -and north of >I -s0." City Attorney Hayek _reviewed the history of.this:re- zoning. It was moved by Foster and seconded by =Perret`to set: a Public Hearing February -,for 10-1 1976,'to xezone the_ ract,of land from R1A to:CH Zone. -Chairman of the`Planning,and'Zoning' Commission Dr. Ogeson appeared advising that- their commission` had not been asked for an opinion on FW 518. Mayor -N- advised euhi advised that there a was timing problem, and Ogeson replied that if Council tells the Commission what it wants, they. will do their darndest. He expressed disappointment'in the proce= dure of the Council meetings, `and requested Council continue the joint meetings when P &-Z recommendations are overturned., After further discussion, the previous motion was adopted, unanimously It was moved by Balmer and seconded by Foster.to adopt Reso-. lution P7o. 76-22,:recorded in Resolution -.Book 39, page__25,_,Estab- lishing Stop Sign at the: Intersection of Post Road and=Rochester ` Avenue to stop Vehicles on Post Road= -Entering onto Rochester.: Roll call: Ayes: Perret, Vevera, Balmer,` deProsse, Foster, .Neu hauser. Nays: none. Abstain: • Selzer. Resolution adopted,.6/0. Ralph Oxford,` Super and Yellow Cab Companies, a garding the Resolution, Establishing '6 Additional�2-hour.Metered Parking; Stalls_ on the .North Side and West.End of -College Street. Bridge and 3 Additional 2-houMetered Parking Stalls on the'South r Side, West :End on the College Street -Bridge. After discussion, it was moved by deProsse and seconded'by,Balmer to adopt the` Resolution.; Roll 'call: -Ayes:deProsse,-Foster, Vevera. Nays: Balmer and Neuhauser. Abstain:' Selzer and Perret. :-Resolution failed, 3/2/2. _ It was "moved by Balmer and seconded.by deProsse to adopt Resolution 76 -23, . -recorded in Re solution.Book 34,;pages ;26 ands 27,_Authorizing and Directing`.the Director of Public Works to Request the AppropriateStateand Federal Agencies: to Amend the - Interim FAUS Route Map to Include theExtensions_of Jefferson and , Market.Streets, East from Dodge; Street to.Governor,Street and-. he Extension of, Governor Street, South from Market to Burlington. Roll call: Ayes: Vevera, Balmer, deProsse, Foster, Neuhauser', Perret, Selzer.. Nays: None. `Resolution>adopted, 7/0. It was moved by Balmer and seconded by Selzer,`to adopt Reso- lution 76-24, recorded in Resolution Book 34, pages 28.and 29,, Approving :the Revised Preliminary and Final Large.Scale Resi- dential Development Plan of Lot 24 ofMacBrideAddition,Part \• 1. Roll call: Ayes: Balmer, deProsse, Foster, ;Neuhauser, Selzer,' Perret,;. Vevera. Nays: none. Resolution adopted, -.7/0, - f A ,Y • Page 7 Council Activities January 27 1976 It was moved by deProsse and seconded by Selzer to adopt Resolution No. 76-25, recorded in Resolution Book 34,- page: 30, Authorizing Execution of a -;Contract• Between John R.-.-Suchomel . and ,the City'for°Street, Sidewalk and Alley Cleanup in the Down- town :Area. Roll call: Ayes: deProsse,' Foster,rNeuhauser, - Perret,-Selzer, Vevera, Balmer. Nays:_ -none. Resolution adopted, 7/0. It was moved by Balmer and seconded by deProsse to adopt' Resolution 76-26, adopt recorded in Resolution Book 39,:pagt ing the Parks and Recreation Plan, 1976-1980, for-the:City:_-Roll" ca11:4 Ayes: Foster, Neuhauser, Perret, Selzer, _Vevera, Balmer,• deProsse.: Nays: none." Resolution adopted, 7/0.: City Manager " Berlin noted in the Capital Improvements Program some changes.' might be made and this plan is aguideline. It was moved by deProsse and seconded 'by Selzer that the recommendation by the Planning and :zoning ;Commission to Adopt the By -Laws Established by, and for the Commissionr'be.referred:;to the Council Rules Committee for recommendation." Motion' adopted, unanimously. • -It was moved by Selzer and seconded by, Balmer to adjourn -.the meeting, 10:30 P.M. Motion adopted, unanimously.; _ Mayor City Clerk ; CK MINUTES CITY RIVERFRONT COMMISSION - •IOWA RECREATION CENTER CENTER ROOM A JANUARY 15, 1976 MEMBERS PRESENT: Leonard Brandrup Samuel Fahr. N. William Hines Loren Horton - - James Lindberg :MEMBERS ABSENT: - '- CarolineBasset'L' Charles Thayer' STAFF PRIiSI,NT: Anthony Osborn SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN: : The Iowa City Riverfront-Commission:met in-:SpecialSession:on January 15, :1976, with Chairperson Fahr presiding. There was discussion of the priority of purchasing,land in the Showers Property and of efficiently using the $200,000 of (ICDA funds committed for riverfront development. Tom Cil.ek, Chairperson of the Park and Recreation- Commission, indicated that Dennis Showalter had presented specific pro— posals to that Commission for purchasing certain areas of riverfront pro— perty in the Showers. property. Cilek mentioned that he would ask Showalter to give thatsamepresentation to the River.front.Commission. There was a concensus that the main concern is that the HCDA money is not being spent Just because the lnnd is there. ' Fahr indicated that he would schedule a meeting wi.th.Showniter and:Roger,Hunt `. 'in order to hear their views on purchasing specific arcas.of the Showers - i1 property. Cilekmentionedthat he was also concerned with the over budget, priority: regarding the-purchase of park areas: Cilek also reported that Showalter had indicatedtothe Park and Recreation Commission In his presentation that the City should purchase specific areas fronting the river and areas Intimately related to the river. Fahr: responded thattheRiverf.ront'Commission is more interested in purchasing those areas immediately affecting the river banks. Fahr commented-on a-hearing held by the Johnson County Planning Commission regarding a`request to rezone an area of land south of the Iowa River, ;east of Highway 218, and b: mile north of the=Inters tate:80-Dubuque Street inter- change. lie indicated that the proposed gravel extraction on that tract of i land appears to be unacceptable to the residents of that area. ,• Tom Cilek indicated that the Park and Recreation Commission would meet on Saturday, January 17, 'on concerning the spending, of (ICDA funds City: Park. There being no further business, the meeting was adjourned. M f NATES • COMMLTTEE ON COMMUNLTY NEEDS JANUARY 29, 1976 -- 7:70 P.M. CfVEC CENTER COUNCLL:CHAMBERS MEMBERS PRESENT:- Wm. Dennis, Wm. Kinnamon, Jim Hall, Horace Amidon, - - Claudia Dalrymple; .Florence;Stockman ,.Andrea':Hauer;- Gary Askerooth, Bob Conley, Robert Hibbs STAFF PRESENT: Dennis Kraft, Julie Vann, Sherry Child, SUMMARY OF DISCUSSION AND FORMAL ACTIONS TAKEN: - Mr. Dennis Kraft, Director of the Department of Community,Development, explained federal regulations which outline` citizen:participation requirements for Housing and Community Development Actfunding.'1.He stated that the federal rules allow some ilatitudelas;.toghow-_the,"citizen participation input Is made but the following,requirements;+must ,be met: 1) Citizens must be provided with adequate information concerning the amount of funds available for proposed community ,development In housing activities,_ the range of=`activities-that.may,be-under- taken, etc.; { u,. 2) The City Council must hold at least two public hearings in order to 706tain the views 'ofcitizens +on< community- 'development:and';housIng heeds oafs 3) Citizcn4,must he provided an adequate -opportunity to_part.lcipate in • -the idevtilopment of`che.applicatlon andiany -amendments-_to It+f; ;l Mr. Kraft pointed out that' the Clty_CounclL.wil1!make.the final•,determination concerning the-flndings 7and contents oE.•-the application ',f however,; I the committee's"primary''responeibility:should:be that ofcdiscerning; needs in" the�commucilty:and'making`recommendations-,`•on!!programs;cand priorities to the'City�Council. He -pointed out that a,;relatively,:extensive jewel of citizen participation must-be�obtained:during the preparation of';the HCDA application. '!He'stated that-.theccommittee members should!,represent a crass=section of 4 people in, the community,;'specifically low:and,m-oderate income and the elderly.—The citizen•participation process -,should be tied to the entire comprehensive planning process, he said, and suggested that this''be'an on-going process; throughout the _year.,:t r` Mr. -Kraft expressed.hope that a strong effort,be made to•_estahllsh a feeling :of mutual trust by�the varloun groups•Lnvolved Inithe-prnr.rras. Late` applications .for- HCDA funds will notabe cons idr red3.by:11UD and ndhrrIn); to a strict-timetnble will be necessary, -he said. The applicntlon must ' be completed:'and submltted_to the State'and 'Regional, C.lcar;Lng,Houses;ror "A=95 Review -no -later than March lyi_++1976.:An attempt, has ;:been made, Mr. Kraft°said,"to notify HUD that ithe.Iowa.City: program year tshouldlrun from July 1. to June 30 so as tocorrespondto the.fiscal year. -Such action will. require rthetHCDA'application:to`:be-:in the HUD eoffice„no nater than April 15, 1976..'- • Mr. Amidon questioned .if HUD would be more criticaliof,'this=applicatLon than they were last year. Mr. Kraft explained that. [IUD' would be looking ._ ` -2 - for a .more comprehensive t ype-of citizen Snvolvement.for year 1977 the;fisca application. l,;. Mr. Hibbs was nominated:and named Chairperson Pro Tem.' The following items of business were discussed: 1) included plan requiremenal; JI r> ts for dispersing information I., included the public a) Radio ,::•., Talk shows -.Call-in shows V . :;i Voting by telephone b) Neighborhood meetings Y' r l - ;Newspapers; LJa _,:Flyers - -'Boy Scouts toistuff mailboxes „jetc J ( i1.if =`c) Com munity:Suggestion Box Surveys Y 2) -Itwas determined that newspapers, and ;radio.; talk and;ca would be the II' _in, shows media used to most expediently provide informs ion to - the'pubtic.• The'followin g:committee!members; volunteered.,to_speak at -the talk shows:. Flo Stockman,,:Cary,Askerooth,.,Bill,:Dennis, Bob Conley, and Bob Ilibbs. Neighborhood meetings were dismissed i.n •``favor'of-holdLng communit y::meetinga aG thei;Civic;Center. 5-It,was,; " determined that='d •. survey; was too time. consuming,;'however,z_a, summary sheet• oirtltning last year's .survey :results,,wnuLd;;be.(made.,avallab,le-- -tn-[he'commLEtce•memhers. A revised:xalendar!scheduhing,committ,Le -meetings; �community meetingsand :Public , hear Ings ,was' es-tnblished:. ,;-The rev Lsed•cnlendnr.will•:be- printed i.and;distributed!to-committee `'members.'- Community meetings were incheduled Wednesday„ Feb'ruaryy,Ll,. at 7:30;p m., nnd'on; Thursday; --_February - 12,�•Erom,lo0y,S-F The revised =calendar- is attached p;.m•, ;, to these minutes 3) _ 'Mr. Gary Askeroath'-volunteered•r ron -the; ,of a flyer which could be distributed wtokCitizens inthecommunity. lwas sup,gested<that•theflyer::be-deslgned inrtlme,for;commit,tee,,x; "''discussion at-the'mext-meeting,'_Yebruary 12,; 1276. .:CommItteejmembers were asked to provide -ideas for -the written' content of, the ,flyer,., 4) A' motion was' madem by Mr.; -Dennis and scconded:by 'the:staff-to Mr ..Conleygto4request --- provide the committee;with!a-list!of.ifive-year,rprojquest HCDA projects and expenditures..cted Thc;motion carried. -unanimously..; 5) ::;The name"Committee on :Community Needs".'was,choeen;as name of the committee. the official The meeting, �djnurnad. r , Sherry ,Ch d, Secretary - " " Ad Hoc Committee for Youth Service -January 27, 1976 , - Page 2 Curtis Purington will write press release outlining the goals of the Committee for the next meeting. Councilperson deProsse will report at the Council meeting this'evening the' results of the Ad 11oc Committee meeting. The Youth Service Committee will regularly meet on`Tuesdays unless there is a conflict. The meeting dates, for the next two meetings are as'follows: Tuesday, February 3, and, Thursday, February 12. A11 meetings will begin at 11:30 a.m. in the City Manager's,Conference c Aoom , Meeting adjourned at 1:20 p.m. _ c 1 • MINUTES OF THE DESIGN Rl:v(I:N COMMIT"I'lili _-4:00 p.m. - ,January 28, L976 City Manager's Conference Room NIENIBMIS PRESENT: Summerwill.,, lVegman, Gutheinz, Alexander, lisbin, Wockenf_uss, LafOrc, Lilly, Nowysz, Seiberling, Sinck, llaupert,`Hartman MEMBERS ABSENT: Lot] I's CI'T'Y SI'AFI: PRESENT: Plastino, Alexander, Stt]livan,Brei OTHERS PRESENT: Dick Sllmmerwill, Freda Hieronymus, Don Scatena, Dale Johnson Hanson Lind Meyer RECOMMENDATIONS TO CI'T'Y MANAGER L To accept the Iowa State Bank Drive-in plans is presented by Dale Johnson of Hansen' LindrPleycr. II I SCIISS I ON A. low:r State ISanti Urive -in Faci1,ity The meeting commenced with it presentation of the plans for the Iowa State Bank Drive -in -by Dale .Johnson or :Il:Lnsen Lind Meyer, _ 1_. The building has an elevation that -gradually drops seven feet to conform with the terrain. lieight is eight feet with -a four foot fascia. The roof, which will be twice as large as the building, includes four" different colored triangles. The buildinf;.exterior consists of natural cedar 2. Twenty-five parking spaces will be located left :of the bank. 3. If accepted, the bank' construction would begin March 1, 1976, and hopefully be completed November 11 '1976.' __-..n ... .. .... �.. .�u�., n1111"M IVVWySZ I,'. ane Bruce llaupert"was appointed to attend to stress the importance offollowingthrough on the Washington Street amentities plan. 2. A letter of resignation effective February 2,`1.976, from Jack Gsbin was read and regretfully accepted. �!/.l�.�`�'•ol ��- />9�' � 37 �o j%moo '; 372001 45 /oo I 550. 8�-750 _.LLYL. �.•c/:f 'raj i _jc�. ���Soo D.vs -37 S �.{.. �lry f>:Jlli� /V ! .r -L -LIZ. I 4.000 i Q, i YQO So o, ( ��y,V/r l i(i/G Sc_ jL I � ✓ OQ � O ' 6�� - C/.• C'.�r '/lL �Va.� .��. �i./'ia. j�. ADO D 9 , � !•.'1 r,L _Z �j-�L�, i�t� ���� 1 �rt<-cij�. I X00 .� 7 7- G. Z- // r. i `/ •l�_J a.C�l..f r'Jr / �..0 J jc, t_ jL /00 - b OG'. COG• ice. ` �r -,. �� ? • l- �'' � � <: Sao.500 6 So o 6 so. i_ 0 i�/ !r. / :. /_.. _..` G c.%_c�� i -•; I J i /9 Sor 950 �_ -� � //_ j • � � ! _. i DCL 50 _ �j � �' ' ! _ ! �c%' -, . • h "'� J� %.r �ti. _C: r n -/I, _. I O1.elo D C.� O.Q - is _ L %•' �/.:r�/.j.: �� ' ��.��:..;,•.._<� _�, ,..,� � -� ' 'i�=�s'`' C x,50 / 7- r i _ d' 1 •' _ t ..... LI r.•G a� / �_ Z . L.. G -. j 4✓ U ✓ _ / ���."/ ' /_ — � /�-,• �' .•� ..u,�.� j SJ x/00 � GG Y�l (. l%/•'•J �/ _ /7J 17 o6� /.3'0 • -. 1. - _ ' • Iq MINUTES -- _- CITY-UNIVERSITY.. MEETING - DECKMBER 30, 1975 - - _ PPRSONS IN ATTEINDANCI': 11111 Daigneau. Dick Clbeon, Dennis Kraft, Sieve Morris RaY Mpssman, Dick `Plastlno and Pat Strabala, t. Sewer Servtco Charges The Un[verslty representatives indicated they had some to tlx scop" _ question as cif the ntudY• Mr. Mossm_an Indicated opinlon aC(t th--that It woul was his _ d Clot be IinssJblc to make water wtitch orlglnated'+tt Che writer an assumptlon that all sewer system._-Mr. Dal.gnernr Indi.catedlthat whe + n fact f,O-into the Jrecent! had R*PA meeting In Kansas City nod that y attended'an additional for orm;itlpn'relaoded - to both EPA requirements and State Depnrtmenl:of requirements Environmentill Quality would be forthcoming. Also, Quality EPA ,has indicated that 1s uF to individual communities to decide what rate structures they, _ would establish.-.'They also Indicated that ey, an unusual.. water consumpcturesas basis for calculating sewerage fees, but that other al-tnot natives-are acceptable including that;of er- metering of sewage or establJshing'val.id relationships between water pumped and sewage sewage -treated.:: Mr. Mossman indicated that he. thought it to have: would bs agreement on the validity of the stud Of .study to y prior to the initiatie, on attempt to fairly ascertain valid Unlverslty, sewer rates `. for the If was decided that the next step would be for the staff and Lhe staff of the of the Ctty Universlty to meet. with their consultants In an ts mpi tp a};rcc upon a valid approach to the study. . (tem which was dlacussed was tite emcrowr possibility oL crcatJng an escrow account Ln June, L97G, tintLl such be time as ndecision could made on a sewer rate strucCure• Mr. to Gibson Indicated that Che present time the sludge from the University's.water 'tot going into the sewer and that as Treatmen c Plant is of`this-point the`Universit not determined the most economical y has approach Co disposing pf tlils sludi,e ' 2. University Zone - - This item is pending before the Planning and ZonIng Cummisslon, Mr. Gibson -indicated that the Commission had asked for a more Position to be taken by _'reasonable the University relative to thUniversitye-zoning of lands into a U Zone classification. Mr. University, Cibson indicated that tit had modified its position that the and y were-of the'op12 . _ that not all University ..property -needed -the it by protection Presently,glven` the RIA zoning, classification. (At all the present time, virtually University property is zoned R1A andc University-owned onsequently this gives -tile Lands a certain protection against ad jscent propert(es.) -2- Mr. Clba,a indicated the UnLversity was considering three different, Lypea of UnlversiLy"zones and that nthey though this would be of mutuni beefit Co both CLEy and the University. Mr. Gibson Indicated that tile University's request would,probably yo Lo the Planning-_ ane( Zoning Commission durl.ng Januar Ile- also Indicated that the Unlversit 's biggesty• --- providin protection against high-rise buildngsonothersbank thatof-the west campus In the area surrounding the Iowa Center for the Arts. 3.Jefferson BuLlding Vaults Mr. Pl.astino indicated that the estimate for the reconstruction of vaults on both the north and east sides of the Jefferson Building was $65,000. Ile also indicated that one option would be for the City to pay for the slab over the vaults asoccurredwith the Iowa '-Stn Cc Bank construction. Mr. Mossman-l.ndicated .1 desire to have the same principle ripply to the Jefferson Building as to was applied other properties along .Washington -'Street:Mr. PLnsLinn-Indicated that-approximately $40,000 had, been spent on nil of the other vaults on Wr)shi.ngton Street and that tills was appreciably less than tile proposed $65,000 figure for the Jefferson liulldLng alone. It was decided that both the City and the University would work toward m reasonable cost sharing arrangement for, this ,projectc, 4. Comprehensive Plan Mr. Kraft indicated that the City staff would keep the University apprised of the progress which was occurringon the Comprehensive Plan. lie also outlined the steps which had been taken' :up to-this point relative to the formation of a Comprehensive' Plan Subcommittee - - - of the Planning and Zoning. Commission and that City. council members .would be asked to serve on tills' Committee. 5. Urban Renewal Property Transactions - The City staff lndicaLed it would Inform the:Universlty In .lnnuary of - status of _ Properties to be acquired I)y-the Ualveral.ty as-n:_part of. -` 'the R-14 Urban Renewal _ project.- it was`1180mentioned that perhapa n special meeting would have to be err held on tills subject during of January. month 6. Vacatlon of Streets and Alleys A-discussion of future Street and alley vacations was held and specific mention •Jefferson was made of the closure of Capitol Street from. Street northward to Davenport, or possibly from one-half 1 _3_ • - - block north of JeffersontoDavenport. It was stated that it would be the University's intention that if these streets would be vacated, a pedestrian walkway would be created. It was also indicated that another street being considered for vacation would be that of..Bloomington and Davenport Streets west of Clinton Street. Mr.`Plastino ndicated the Department of -Public Works would draft a __I - preliminary reort on this subject. Mention was also made of. the need iu' provide -proper _access for fire trucks to these various buildings. 7-. Emergency Wnrning System It wns mentioned -that -the maximum amount tobespenton -an emergency '- warning system would be $75,000 and that fifty percent of this amount -- would be funded by the federal government. It was requested that the University appoint a coordinator to work with_,the Iowa. City purchasing agent on the locations of sirens and costs. It was also mentioned that the sirensproposed to bepurchased ` would be radioactivated. Itwasthen indicated that Mr. Gibson would-represent;:the University and that he would work with City PurchasingAgent Tom Struve on this project: 8. Bikeways Program Mr. Krnft Indicated:that, the Iowa CLtyportion °of the: report would _ • be compleLed In elLher Jnnunry or Pebrunry, of.1976, It was .Indicated ` that Bob Burns would beOlecontneL person for the_Unlverslty on this`- project. 9. Aeciesslbi l LLy for the Iinndlcapped It was indicated that the UniversLLy had prepared a report'on the accessibillLy for tlee handicapped of various University structures. The Board of Regents had approved the financial request:in the report "-- and the Governor's Office is presently prepared to askthelegislature- _ for a special allocation of $925,000 in order to increase accessibility - tohandicapped-persons. 10. Street Signing Mr. Gibson indicated that the University signing program would be_ finished by the end of January. Mr. Gibson was then told that the Iowa City representative for this program would be the City's, Traffic -_.. .:Engineer; --Jim Brachtel.-In-elaborating_on-"the.Univerrity plan, Mr. Gibson Indicated that the system was designed to inform people of various building and activity_ locations soon after they enter the City. • • -4- .. IL. -UMTA Crani `Mr. SL'raba.la Indicated that an agreement which slightly modified the disposition of used transit equipment had recently been drafted. lie also Indicated that Iowa City was in need of a listing of equip= ment that both the University and Coralville'decided d.to retain as reserve-_Lransit vehicles. Mr. Strabaln further indicated lie was anLL.that cLpating a minimum disposition of-18 transit vehicles. Tho University questioned what procedure would be followed relative Lothe disposition of buses. It was .indicated-thatthe;Urban Mass _ Transportation Administration will laterprovideinformation to the City on this and that once this information has been provided, the University and Coralville will both be informed of'the recommended process. 12. University Parking Ramp` It was Indicated that the parking ramp adjacent to the'new Carver Pnv[l.ion Ls presently in the design stage.It was also indicated thnt the project would be submitted to the Doard of Regents next week and that approval would be anticipated as of that time. 'It •' was further indicated that bids would be sought in late spring and that It was assumed that the construction of the ramp espywould begin durLng the month of-August.-...The ramp will have s capacity obegin cars an693 d Is tentatively,scheduled to be completed in-October of 1977. The road system In the vicinity of the ramp will be completed simultaneously"w1_th the romp. 13. Joint Soild Waste Disposal Study It was mentioned that the recommendation was made to have the Regional Planning Commission conduct a joint Solid Waste Disposal Study. It was also mentioned that the idea of utilizing a; shredder was apparently not feasible for economic reasons. The University indicated it would Closely monitor the progress on the Ames recycling program.. IE was further decided that some time in the future, a specific meeting on this subject would be.established. 14. West Side Storm Sewer Construction Mr. Plascost inopar indicated that cost for parthe City has allocated an amount of:$30,000 ttcipatlon in the construction of a stormSewer in the vicinity of the University Law School. 19. Melrose-Woolf Avenue intersection Mr. Mossman indicated that this particular intersection was a traffic • bottleneck and that at the present time, -Che was was-.monitoring. traffic flow In that area. It was agreed that when data-:was available,..: the City and University representatives, to the problem. would discuss possible solutions' '- -,1t&,4(4�. — RESOLUTION NO. 76-33 RESOLUTION APPROVING CLASS C - LIQUOR CONTROL LICENSE APPLIUT-1OR BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, that a Class C IOWA , Liquor Control License application_ is hereby approve -or the following named person or persons at the following described location: Terrence W. Taylor, dba/The Serendipity Pub, 1310 'Highland Court Said approval shall be subject to any conditions or re- strictions hereafter imposed by ordinance or State law.' The City Clerk shall cause a recommendation for approval. to he endorsed upon the application and cforward =the.same together with the license fee, certificate of financial responsibility, surety bond, sketch of the premises and `all other information or documents`_ required to the Iowa Beer . and Liquor Control Department: It was, moved by Selzer -- and seconded by deProsse that the Resolution as rea e;, adopted, and upon--r-I1--- there ca�j there were: AYES: NAYS: ABSENT: Balmer x deProsse -- x Foster Neuhauser x Perret - x Selzer x Vevera x - Passed and approved this 10th day of February — 19 76 Page. 39 : ', �' RESOLUTION NO. meq` RESOLUTION TO ISSUE DANCING PERMIT. BE IT RESOLVED BY.THE CITYCOUNCIL OF -IOW A CITY, IOWA, that a Dancing Permit as provide by law is_hereby at the following` granted to the 'following named person and; described locations upon endorsed thereon his filing,an application, having the-ceritifcates of the -complied with all proper city officials, as to having health and sanitary laws, all fire-laws,'regulations Permit, regulations; and ordinances and and ordinances, and having a to -wit: - valid Class "B" Beer - Terrence W. Taylor, dba/The Serendipity Pub, 1310 -Highland Court It was moved that the Resolution by Selzer - and seconded by deProsse as read -be -adopted, ;and upon roll call there were: AYES: NAYS: ABSENT: : Balmer x deProsse x Foster x Neuhauser x Perret x Selzer x Vevera x Passed this 10th day of February, 1976 , Page ;40 quoted in the next day's Press -Citizen) raised at-lmt Tuesday night's meeting. Both had to do: with the issue of testing the city's urban renewal contract. Should the Council not take the.initiative, said Council- women deProsse, "the burden rests on the community, and I think that's unfair". "...it will take far less time to get a declaratory judg ment than -it-will to fight outside litigation," -added Councilman Foster. Might not, and should not, similar arguments apply to the issue of Councilman Vevera's eligibility? I'realize that ' the Council majority recently declined to test his status as a Council member, in part for reasons of expense But I wonder if it might not be possible and desirable for the Council to seek, an opinion -from the City _Attorney on'the related question of Councilman Vevers's status as a -city employe, and the underlying question of his eligibility, for a pension on which this all seems to hinge. The City Attorney recently replied tomyown query about this that "the matter is somewhat complex". ';Ideally Mr. Vevera himself would take the first steps.to'rresolve `the complexities. But after that it :seems to me .the duty and responsibility of the Council - in part`for.the practical - reasons of ;sparing the city rfuture :expense and possible em- barrassment, in part forreasonshaving to do --with the in- tegrity of the new charter under which the Council was it-. - self elected. The Council might take a_different view. But in that case, as Councilwoman deProsse might say, the burden rests on the comm ity, and I.think that's unfair. Y s t,,t��u avid ,chJ7o{enbaum February 23, 1976 Mr. David Schoenbaum 617 Bolt Avenue Iowa City, Iowa 52240 Dear Ntr. Schoenbaum: Thank you for your letter to the Council expressing concern on the issue of Councilman Vevera's eligibility. Your comments have been taken into consideration by the members of the Council. The Council appreciates citizen's views on this matter and hopes that you will continue to present yours on this and any other issues of concern to you. Sincerely yours, Neal G. Berlin City Ntanager- cc: City Clerk t,,, Is • RECEWD JAN 3 0 1976 SHULMAN, PHELAN, TUCKER, BOYLE TX MULLEN - - _ - ATTORNEYS AT LAW - LOU,. SHULMAN ❑nf NCP BUILnIND -i WILIIM PHCLAN --- P. e, RDE 2150' W ILL..MM .TUCR En DANICL W. RDvl.c IOWA CITY, IOWA 52240 TCLCPNONC - ...... CNAPLE$ A. tAntA CUDC 3.9) PIGHT - - - - SSCPN EY F. BRIGHT HRVCE L.WALRCP -- - RICHARD M.TDc... - - - - 28, 1076 .. Honorable Mayor and City Council of Towa Ci Ly - Civic (:onto]- Iowa City, Iowa '52210 IlOnorablL Mayor and Ci.ty Council of Iowa City: 'Phis letter is Submitted to you on`behal:f -of the Iixocutor of the Estate Of Mary (lands, Wi.1.1i.am G. Nusser, for the purpose of formally requesting the City of Iowa City to vacate the following described real estate located in 13.1ack's'park Additi.on, Iol.'a City, Iowa, and shoran On the plat thereof recorded in plat'l3ook 2, at Page 38 of the Plat Records of Johnson County, Iowa, to-wit: _-' All Of Ferson Avenue shown on said pial' lying between Rlacks l and G_and running from the North line of Koontz Avenue - - ((IOW park, Road),. t0.. the SO(ith_1.:1.I1C Of ... ---- Could Strcet, and all of_{lould Strect. lying ' hCtWLCII--tile Last in(] 1JCSC l.i Iljes - _... of Ferson -Avenue -extended as (1osl gna Loci oil said plat. So as not to deny an access to the property ly.i.ng adjacent to the above described real. estate, i.t i.s further requested that the City reserve a`r`ight of way for the use and bencfi.t of any adjacent property owners and their heirs and assigns over the following described tract, to=wi.t: A strip of land 20 foot in width eatend.i.ng from the north line of Koontz Avenue (now Park Road) to the south line of GOLIld Street the ccnterlinc of which is identical to -the centerline of Ferson Avenue, a as-designated ori.gi.naLLy-on till plat of 131ack's Park Addition - to low--] City, Towa, i.n- Plat Book 2, at page 38 of the Plat Records of .lohnson County, Iowa. 9'he basis for requesting the vacation of, the foregoing ' real estate is as follows: In 1941, the owners of the lots lying adjacent to the above described part or Ferson Avenue _ entered into a private vacation agreement whereby they pur- ported to vacate said section of Iverson Avenue. Tn'conjunction with their vacation agreement, these same property owners - concurrently executed another agreement reserving to each owner a right of way over this same section of Ferson Avenue. The legal validity of these_ agreements was not questioned at the time and as a consequence, after their recordation with the Johnson County Recorder, they wore noted and reflected on - the records of various other county and city agencies, including the official -plat of Black's First Addition in the County - Recorder's Office, the Plat Records in the .Johnson County Auditor's Office and the Vacation Records of the City of Iowa City. Two of the parties to these agreements were William L. Nusser and Mary Nusser, husband and wife, who were the owners of l.ot l of Black's First. Addition, situated at the NG corner of the intersection-of-Fe•son,Avenue and Koontz Avenue, the Tatter presently being known as Park Road. Following the death of h'illi.am L. Nusser, Mary Nusscr, now being tile sole owner, of _said Lot 4, married Harold L. (lands, whom she also survi.ved, still retaining her ownership of the Black's Addition property. On June 12, 1974; Mrs. (lands entered into a purchase -agreement with Richard and Gooro:i.a Pegnetter whereby she agreed to sell said Lot 4 to the Pegnetters. Ln entering i.nto this purchase agreement, i t had been represented to the Pegnetters, based upon the plat records of the Johnson County Recorder and Auditor and the records of the City of Towa City, that the segment of person Avenue here in question had been validly vacated -As part of the process of transferring title to said -°_- Lot 4 from Mrs. (lands to the Pcgnetters the abstract of title to the property was continued to cover the period from the acquisition of Lot 4 by William and Mary Nusser to the date of sale by Mary Nusser to the Pegnetters. Fol,l.owi.ng this continuation of the abstract of title, an opinion as to the condition of the title to Lot 4 was rendered by Mr'. William Meardon who therein ra:i.sed_a question as to the validity of the 1941 vacation. By virtue of the latest continuation, the fact now appeared that prior to the executi.on Of tile private vacation agreement,Black's First Addition was annexed by the City of Iowa City and therefore, the question arose as to whether any private vacation agreement executed sub- sequent to the date of annexation is valid and e;ffecti.ve. This question arose at some point around or after the death of Mrs. Hands in the first part of August, 1974. Mr. William G.-Nusser, as Executor of PJrs. (lands' 'Estate, - - thereafter succeeded to her rights and obligations under the prior Purchase_agreerircnt. pursuant to the terms of the purchase agreoment, the sale or Lot d was consummated on August 15, 1974, With Lhc understanding that the Executor of Mrs. (lands' Estate would pursue a resolution of the problem raised in theearliertitle opinion. 'Hic legal question involved was presented to the City Attorney's Office whose Opinion was that the 1941 private agreement dial not effect a valid vacation of person Avenue. It is the desire of the ExCCutor of mrs. Hands' Estate to satisfy the expecati-ons of the hegnetters as to the vacated status of the section of Person Avenue here in question. On the Executor's beha:Lf therefore we submit this vacation proposal. to you for your coils i.derati.on-and action. lVe do hot believe that this vacation will in any way be inconsistent with the best interests of the City of low., City and that, i.n fact, ,i-ttii.1.1 Airthor the Ci.ty's interests' by officially confirming , vacation which rmtil nod everyone, -including the City of Towa City, has believed took place in 1941. -Attached horeto'is a copy of the official plat of that part of Person Avenue here i -n question with aPpropri.ate notations as to the proposed vacation area and the area over which we feel a right oC way should be preserved. 117 you believe any further information Ls needed we will be happy to furnish it to you upon request. 1 would appreciate being advised as to the procedure now to be followed 'i.n regard -to this vacation proposal. Thank you for your time and cooperation. Very truly yours, 12 Richard M. Tucker RDIT: dw enc. 'q9" February 2, 1976 Hon. Mary Neuhauser, Mayor of Iowa City Civic Center, Iowa City, IA 52240 Dear Mayor Neuhauserc - - - In the last few days rumors, which I hope are untrue, have reached I that the Council is thinking of diverting,.to-another use the Housing and Community Development Act funds supposedly earmarked for purchase of theShowers(McCollister) property immediately south of IoC the River. The purpose of the Iowa -City on: is to make up for a wait culation as to the closing costs in connection -with urban _Ra misc— it is true that these funds are to be t . If aken from their original purpose and used for another, that is, at best, very unfortunate. We on the Riverfront-Commission, as you know..better than anyone, have worked for a long time in planning suitable riverfront'development for the City. For its part, the City is spending $40,000 for the services of the Stanley Associates. The one major concrete step we have theose contemplated and planned carefully for has concrete the acquisition -of -part of the; Showers property, approximately 120 acres as our plans now stand. In this we havebeenjoined by the Parks and Recreation Commission.- The two Commissions are very near precise delineations of the property we wish the City to acquire for our mutual goals. To thwart these plans and to _make meaningless all this work by the Stanley Associates and by our Commission members would-be a severe blow indeed. Our expectations have been legitimate. This is to be the first star in our crown. To postpone it indefinitely would make much of our work meaningless.. On behalf of the Riverfront Commission, I`ask that our hope of using these funds to purchase that property before l July 1976 not be denied or postponed. Yours si cerely, -- - Samuel M. Fahr SMF/taa Chairman, Riverfront Commission j • February 5, 1976 Iowa City City Council Mayor and City Manager Iowa City Civic Center ` Iowa City, Iowa , 52240 Dear Iowa Citions. The Iowa City administrators have suggested a $48,000,00 budget cut by; the Parks and Recreation Department. for salaries equipmentP- I am sure that with,tisinand efc. must come fro 9 costs the funds Recreation `Departt Department ds have trimmed their proposed budget Pa The Parks and by cutting expenditures in obviously many areas g $ ,000.00 now allocated to baseball softball 1 , one of which is the $3,600.00 ` baseball and girls softball �$ '200.00 each for. Little League and scheduling, ). These are expenses ofpdministrative gime Babe Ruth ,:.umpires, . There are over 800 youngsters in the three programs. I think $4:50 a person per year in those programs is a bargain. Y°e will agree that is born by the participants through registration fees, local concerned civic organizations and businesses generous donations, g Major financial responsibility insurance which inflation has affected alsoes include playing a ui Parents and volunteers. The o eq6i Pment; uniforms and Thousands of man hours Aeration of the programs is do neby willingly and these people will continue their suPer year are given to the' responsibility in professional hands. PPart. But lets piece Programs Professional If you can continue support for meaningful youth activities, I concede that those some youths will grow into thel.kinds of responsible persons that will be an asset rather than p drain on our societ programs rather than administrative costs andsalary to make most budget cuts from will be nothing to administer. ry it won't be ion and decide if there are many areas asemportant as our . g before there - and look at total recreation expenditures _youth. Sinc/eyre,l-- _y_ RL/IP Robert Lehnertz 1221 Hollywood Blvd. I Iowa City, Iowa 52240 DEPARTMENT OF HOUSING AND URBAN DE 'LOPMENT 1 � OMAHA AREA OFFICE UNIVAC. BUILDING, 7100 WEST. CENTER ROAD 1 OMAHA, NEBRASKA 68706. REGION VII Room 300 Federal OfllcO B.Ildln¢ - - - -IN REPLY REFER —10% - ° I W.Ioul Sveel - February 3, 1976 Rannas Cat 9. Ml. aoml 6u Ud - 7.2CM (B-75-1114-19-0005) -11r. Dennis Kraft Director, Department of Comunity Development Civic Center 410 Bast Washington =. Iowa city, Iowa 52240 Dear Mr. Kraft: Thank you for your letter o£ January 26, 1976, and the copy of the extracts from the minutes from the :Januarq 20,' 1976,°City Council meeting. With this locally datermined.extension of the first -project Y ear, i.e., less than 30 days, the second year application would be submitted and received by the Area Office bvril 15,,Ap1976. Please note that with the submission of the application the Grantee Performance Report should also be submitted or; precede the application by not more than 30 days. Si c rely, /.Guy J. Birch Area/Director cc: Honorable Mary Nauhauaer C• 6,1976 -t RESOLUTION NO. 76-40 RESOLUTION AUTHORIZING AGREEMENT BETWEEN THE CITY OF: -IOWA CITY, AND THE .IOWA CITY ..POLICE PATROLMEN'S ASSOCIATION - TO. BE EFFECTIVE JULY 1, 1976, THROUGH JUNE 30,.---1978, WHEREAS, the City of, Iowa City, Iowa, [hereinafter the City] and the Iowa City Police Patrolmen's Association ,[hereinafter the Union],-through their designated bargaining representatives,,have negotiateda.tentative collective bargaining agreement to be effective July 1,'1976; through June'30, 1978,a copy of which agreement is attached to this resolution as' "Exhibit -A":- and by this reference made a-part-hereof, and WHEREAS, the Union has approved the-agreement -by-a vote of its membership, and WHEREAS, the City,desires to. approve the agreement,finding._ that it will -_promote efficient police operations, thereby, protecting the safety.'and welfare --of the citizens of Iowa City. - - NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF :IOWA -CITY,- IOWA, ITY,,IOWA, THAT: 1. The above-referenced agreement between the City and the.Union is hereby approved by the City. 2. The Mayor is hereby authorized and directed to sign, and the. City; Clerk to attest,.the agreement. It was moved by Balmer and seconded by Perret' that the Resolution as read be adopted, and upon roll call_there-were: AYES: -NAYS. - ABSENT: - x Balmer X deProsse _x - -'Foster X Neuhauser x Perret x - ` Selzer Abstain Vevera I N D E X_ Page Article -I Recognition Article II Management Rights . . . 1 Article III Check Off 1 Article IV . Union Business Agents . . . .,. . . 2 2 Article V Union Meetings. Article VI Bulletin Boards 3 - Article VII . _ Steward Representation.' 3 3 Article VIII Seniority . Article IX Daily and Weekly Hours of Work. . 4 . . .`4 Article -X Overtime -Standby, S Article XI Holidays. Article XII Vacations,. Aric ti XIII Sick Leave. � Article.XIV . . . Special Leaves $ Article XV .$ Lay -Offs. Article`XVI Training.11 11 Article XVII Personnel Transactions -•Rules. 12 - Article XVIII Shift Transfers Article -XIX . . Insurance_ 12 Article XX Equipment- 13 Article'XXI Adequate Facilities . 13 13 _ Article XXII Weapons and Special Equipment 14 ArticleiXXIII Uniforms.`. Article XXIV Duty Outside the.City 14 is 1S Article XXV Supplemental Employment 15 Article XXVI Grievance Procedure 1S Article XXVII Anticipated Changes 18 Article XXVIII Effective Period..'. _ 18 Article XXIX Position Classification . 19 Article XXX _. Compensation"- Reopening. . . . 19 - Article XXXI Public Emergency.` 20 Article XXXII General Conditions. . . 20 `- b The work week for all other officers shall c date to be arranged between the; Union and the Cit continue on the followin commence Ona g,schedule: Y and thereafter shall (1) Svc (6) consecutive eight hour da consecutive days off For four (4) consecutive eri y two (2 day followed b ) P ods; and thereafter consecutive days SLY dG) consecutive night hour days ys off; and thereafter Y followed by three (3) consecutive dayS3offFive {5) consecutive eight Hour days followed b off; Five thereafter y three (3) (4) A repetition of the above schedule, Section 2. Work Da hours with the of ice ortinwork day shall consist of eight 8 and''staying, if requested ,to dogsos mutes prior to the co nencem. nthereofe. 15 minutes after such work period,; Section 3. Rest Periods. shall be granted two 2 'To the greatest extent .possible, each officer mute rest eri rest period to occur between the second P o during. each work"da period to occur between the fifth and sixth hour, Y, the first and third hour, and the second rest herein maybe varied upon mutual a The rest periods set:£orth agreement of the officer and his su e Section 4. Lunch Period, Supervisor.. shall be granted a luncl period of note greatest extent day between the third less than e Possible, each officer between the officer and d sixth,hour thereof u minutes during each :work his supervisor.nless otherwise mutually Y agreed Section 5. Notification. To the greatest extent shall be notified Ion ur7 rs n advance if he is possible, an officer. required Section 6. to work on a day off. Strai htTimePa referred to as re ar pay or re Straight time - paid for the re gu ar wage) pay (sometimes herein multi 1 gular_workin g )--shall,mean.the base hourly P Ying the current g day and working week'and"shall be ;rate amount b monthly salary times twelve calculated by y two thousand eighty (2;Ogp) hours. (12) and dividing that, ARTICLE X OVERTBIE - STANDBY Section 1. Overtime. 'iVith overtime is work per orme by an officerceptiOn of Section 8 of this forty (40) hours a week in excess of eight Article, overtime workshallbe theism tical call-in t- g (8) hours a day, xme as hereinafter defined. `All' time thereof and each officer shall receive votten instrument specifying the same has been approved or copy of anY g tile'over- shift commander is re disapproved by the-City.any instnunent after required for overtime work. Authorization by, the -5- Section 2. Overtime will be compensated at the rate of one and one-half (1 1/2) times.the base hourly rate of the officer. - Section 3. An officer who has left work and is recalled with less than 24 hours, prior notice shall receive credit for a minimum of two'(2) hours of overtime. Section 4. Overtime Equalization. a. To the greatest extent possible, officers equallovertime shall be'assigned to y Considering seniority, the type of work required; the ability - of the individual officer, his perform availability, and his desire to; the - overtime service. -- ' b. In assigning overtime, the officer with the necessary qualifications and abilities -and the least; number of overtime hours in that classification will , be first offered such assignmentand in therevent-that overtime hours among other officers in that classification are equal, seniority._sha11 prevail.; In the event no`qua-i£ied.officer desires such work, the City;shall:se-ect the qualified officer with the least credit overtime hours for 'such assignment and ----if there are two 'or'more officers with the same number of overtime hours, the officer with the least seniority shall be thus assigned. C. place in the Police quarters- maintain byaclassifiost cationssshowing overtime hoursenf worked by each officer, and shall keep such list: current with accumulated.time being credited forward.Overtime accumulation shall over on January,- of each year. commence Section 5. Overtime Rest Period. If an officer is required to work two or more hours ,imme lately ollowing and beyond his normal work day, he: shall receive either: a. A rest period of at least one-half hour immediately followin his normal work day, or g b. One additional one-half hour of paid compensation at -the overt rate as the officer and his supervisor may, determine. ime Section 6. Stand -b Time. The partie or desirable forts realize that it may be necessary e City try to require officers -to beavailableon a -stand-by status where they may be called ,to duty upon, short notice. The City shall advise such officer at the earliest possible date -of -any such required stand-by service, and the officer shall receive one hour of compensation at straight time for each eight (S) hours of stand-by time. This provision shall not be applicable to detectives on normal week or weekend` call. Section 7.,, Accumulated Overtime. Overtime accumulation for time off.shail not exceed forty 0 ours.in any one calendar year and any°excess: shall, be paid;;. No overtime shall be carried over from one :calendar year -to -another and any over- time accumulated at the end of a calendar year shall be the subject of payment by the City. -6- 77 or illness of an officer while on duty provided the following conditions exist: a. That the injury or illness is determined compensable by the Iowa City Policc Pension Board (I.C.P.P.B.), and b. Tlie medical advisor of the 1.C.P.P.B. determineime from work is required. s that toff If the above provisions are applicable,ed leave with pay will be'' granted during the remaining time on the shift when the injury occurs: and for a.eriod of two (2) days, thereafter if authorized by the,I.C.P.P.B. If the injured or disabled officer requires more than two (2) days in which to recuperate and return to work, any additional absence will be charged to sick leave or if sick leave is exhausted, toleaveof absence with,pay until a temporary disability pension is granted by the'I.C.P.P.B. after which determination the sick leave and any other leaves used for such purpose shall be restored. Section 2. Funerals. An officer will be granted up to three (3) days with no loss _of_comenation nor loss of accrual from sick, annual, nor compensatory time to attend the funeral of his spouse, children, mother, father, stepparents- sister, brother, mother-in-law,,father-in-law, grandparents,-aWit-or-uncle , brother-in-law, sister-in-law, permanent member;of the immediate' household, or fora military ftumeral in which such officer participates in the: ceremony. If additional time is needed, an officer shall be permitted to use up to three (3)-, days of his accumulated sick leave with the approval of his supervisor. ` Section 3. Leave of Absence Without Pa A leave of absence without pay Chief of is of of Polieterinined amount o time o from wor , which has been recommended by the ce and approved, by the City Manager.welve (1'.Generally, such leave shall not exceed tshall_et months. Upon termination.of any such leave of absence, ;- the officer shall return -to work in the same step or capacity as.when he left and will receive compensation on the same basis as if he had continuedtowork at his regular; position without leave, :provided-that during su5h' period , no officer shall earn sick, vacation, or other leave. In the event an officer'fails.to return to work at the end of any such leave, he shall be deemed to have voluntarily resigned or, if applicable'vol= untarily;retired on, the last day of work prior to such leave. f During ` of without pay, the officer:a leave' a. Cannot pay retirement contributions if the leave exceeds one month in duration. b. Must pay group hospitalization premiums falling due'during any month the officer is not on the payroll. C. Must pay premiums for coverage under the group life insurance plan: d. Shall not receive any other job benefit absence. s during the period of e. Shall not acquire additional seniority during said-lea ve., leaves to Which The officer must use a71 ace • co „ is entitled p to the vacation and compensatory leave without ay The through f_ The Chief Police may make exec g ) For leaves not may ten 10 tions workino'the above condit- Section 4. Ions Ju That - g days. regular standard Any officer summoned be entitled to alll enef tsuas if on dut tfor`ju duty shall vacation leave, g y period vithout chrrvi e- and shallearneand the officer 'hall The City shall receive the charge against sic,, by the Cit all receive allowances for pay -earned - the earned from such jury service_but Y• An of who is summoned'foreaue and expenses:unless'furnished serve on the jury ane is discharged with110 j �' duty but"is`not selected to._' shall return to work. an flour or more remaining on his shift Section 5, Witness Fees. when required to be a An officer shall be or appearing sent rom work for the - granted leave with pay g in response to any legal summonspu�ose of"testif witness fees except the -witness fees Yutg in court which beton and the City shall receive the g to said officer. Paid to an officer for off dut Y Periods Section G. D)ilita Of the Armed Forces o Leave. 'Officers belonging be entitled to a t e United States g g to or called b leave of absence shall, -when ordered Y any branch .11 such capacity and-until,discharfor such period of t' to service,',; applicable law regard to `• charged therefrom. 7110 t - that the member serves in re Mi Cit shall.com ry leave. pi With OFficers subject to the foregoing shall p employment, retain the original ginal em to upon re -instatement to City Y and eligibility for salary, Ment date for the in service OftheUnited advincent Purpose of determining States had been spent in lust as though such times spent. Section 7. Votinegular employment with the City. the work day'in Ti11me. An officer shall be possible for ]' Y_national, state, or local election if to vote him for t' wn t° vote during off hours if it is not reasonably time spent for such purpose. and no charge shall be made against Section 8. Political for any national Candidac In the a leave state, or local political event any officer is a of absence WithoutPayfor a government. candidate including election day: period of thirt office shall he sh Y (30) daYs prior to and Section 9. 6>1ternit Leave. shall be entitled to e An officer such leave s cave o a sence withoutanaicipating:a maternity leave birth gall notify the Chief of Polue p y' All oficers-re and may be assigned to duo prior to the anticipated"qu�ring y as long as health permits. date of Those granted leave under this section shall present a as to pregnancy and recovery therefrom and within, miscarriage, or abortion doctor's statement the officer will return to the OfIficer shall adviseSthenC(7) days f°llowing birth, such date, or and unless ity of the date by which -officer will benconshe considered to byre the officer returns to work by h reason of extension granted by the Cit voluntarily Signed or retired. Y, the y res i _ > -10- ARTICLE .kV IAY-OFFS Section 1. forced to relieve officers fromldutynbecause the toftlack .n which the City is to Chapter 400, Section 28, of the 1975 Code of_Iowa. to , Section 2.' Officers separated because of lay-off written notice abwill bivnase at weeks in advance of the sepa ationedateeorftioal weeks of regular PaY in .lieu of such notice. ARTICLE XVI TRAINING Section 1. To the greatest extent possible, or have the opportunity to attend training pran officer shall receive ograms`, each officer shall be treated in a fair.mannero , and for such'Purpose Section 2. The City may require attendance: of an officer at an for the purpose of training on the basis of a normal dut da City will, in addition to a e location paying the cost of the program y Y assignment,;; The the expenses of transportation, tuition, and the necessarypay for meals books and su' li lodging, Section 3. No officer will be required to participate in any trainees program while on vacation or sick leave and cannot be required to participate in any such program on a da g of his hourly base a y of unless the City pays said officer;150-percent probationary basis. P Y 77ris section shall not Ue'aPPlicable to officers on a Section 4. In the event an officer is not performing his duties satisfact- as re the recommended require such officer to complete a special training course - as recommended rm the City in an effort to assist said officer to achievcours isfactory performance of his duties, ° Any such requirement cert.hal be at- achieve sat-, Of the City upon approval by the Chief of Police. expense _ Section 5. Upon approval of the Chief of Police, an officer shall be entitled to attend a non -required trainingprogram. -- shall not be charged against an officer'sover�ime, dayseoffenst in icl or vacationl leave P g provided said ro ram is job related as determined by theck or o£"Poli ce. -' Section 6. This Article shall not be applicable to training programs attended by an officer on a voluntary basis when not on duty. Section 7. -l7re City shall post -;and maintain - the bulletin board , `referred to in Article VI a schedule of City, approved training programs the details the such as starting date, duration, location etc. may attend an including y such offered course or'Program at his own expense with AthefEicer - approval of the Chief of Police which shall not be unreasonably withheld. - -11- b• An officer will not be re steward at any grievance hearingQuired to be represented b to be present for the -Provided thof at the steward..shall have g; has any application t pthe Union generally or toeotherther �officersevhosVe no` ht filed a grievance. L'n'olred. p AnOfficershall use this grievance procedure otherwise provided by law, for the resolution which arise under the to and Bete except where Proceeds beyond Ste rms and conditions of his Agreement. of disputes - 'Proceeds 3 of Section' -2 of this Article greement. If an officer under the,>such'action shall constitute V in co under the teams of this Agreement an election b connection with any available except as this and shall be a waiv rsaid officer to proceed Y provided by-law, any other remedy. d• The grievance procedure shall be, available to an awarded an increase in salary advancement to which by virtue of time in Y officer who is. not, grade, the officer would be`.entitled e• Unless a grievance is a have no further validity or effect. ppealed as hereinafter provided Within the time limitation hereinafterUnless a response to a , it shall set forth under ;provided it is.received Step 1), the grievance, will be settled otherwise specif. in default of the time 1' ly Article may imitation' except the time �n favor'of the party not y be extended by agreement of station referred to in his; the ;parties. each £' Unless otherwise specifically agreed b grievance will be separately heard and determined the -Union and the -Ci t Y, g• Stewards as a group shall be, Per month with pay for the purpose of represts granted officers exceed tactual< grievance procedures, investigations (10),hours for hearings'Provided�that if such r, or other time involved ur duties of a steward presenthtion' the preparation interferes with :the regular such he shall first obtain his supervisor's, e Permission shall not be unreasonably withheld.` p rnussion,,but edSectionhe Procedure A grievance that may arise shall be processed settled in the following manner: and a. Step 1. The grievance shall be between the officer'^involved, the steward Presented orally for. discussion designated supervisor within five , and the appropriate afterdesig ated Su e (5) workin exclngS ity appointed or g :e the event iv' t days (excluding Saturday and Sunday) either adjust the. grievance' g giving rise to the grievance. steward Within thre °r deliver his answer to; thea The supervisor, shall Step I conference. (3) tvorking days (excluding Saturdaygrieved officer and Within said three In the event no response is received and.SundaY) after: such (3) clay period, from the supervisor Step 2. P the grievance shall be Processed pursuant, officer orb Sten z, if such grievance is not resolved b ' his steward shall, within five (5) workin Y Step 1, the a Sunday) following completion of Step 1 g da s Sgrieved grievance signed , present four Y '-(excluding Saturday and gned by the aggrieved person (4) mitten copies Of:such one to be filed with the Director of } one of which shall be City may subse uentl man Relations filed with the Union, 4 y designate in - (or suds other officer; as. e Writing) and two copies with the'Chief of- the. -16- _ or his designated representative who shall, within a`period of five (5) working, days (excluding Saturday and Sunday), investigate and document the 'grievance and issue a decision in writing, thereon. -The grievance shall contain a state int from the officer specifying what relief or remedy.is desired, but such`-,statertert shall not bar any rights of the officer or limit the 'remedy _to which he is;_ ' entitled. The Union shall be furnished with a copy of such decision at the time it 'is issued. C. Ste s.; A grievance not settled by Step 2 shall be .submitted -to. -.'- a Grievance Committee within five (5)_working _days.. -(excluding Saturday and Sunday): of the date of receipt of the written decision referred to in -Step 2. A meeting concerning the grievance shall be held by the Grievance Committee within ten (lo) working days (excluding Saturday quid Sunday) unless the time is extended by mutual agreement. The ,Grievance `Committee.shall, within seven (7): days following.'a hearing, issue`a written report with copies being furnished to the lCity, _the grievant, and to the Union. A favorable decision for the officer shall require-: a vote' -of -at -least seven (7):persons <hearing 'the grievance. At any time during' Step 3 prior to the grievance hearing, either party may request mediation through the Federal Mediation and Conciliation Service to assist in the resolution:of the grievance, and the other party shall cooperate by signing any such request°to obtain such mediation service. The following persons, other than the members of the Grievance Committee and a witness who is testifying, shall have the right to be; present :at any hearing involving 'a grievance:.' the officer involved; Union steward lumnh'Relations Director, two persons to be designated by the City, counsel or representative for. the Union, and counsel or representative for the City. 'Such `'other -persons; may be present as the parties may mutually agree. Either; party shall have -the right to, record the evidence presented at the grievance hearing. Grievance hearings shall be.closed to the public and -evidence --taken shall not be revealed to any`third - party until such time as the decision` of the Committee is made, d. Arbitration. Grievances not resolved by Step 3 of the Grievance Procedure may be-s-uU-ni—tt-&T to a third party for arbitration. A request for, arbitration must be submitted by written notice to`the other, party within :fifteen '(15) working`days (excluding' Saturday, and Sunday) following idete'rmination,of the' ' matter by the Grievance_ Committee as set forth in Step 3. Copies of any such request will be furnished to the City and to;the 'Union . Except as otherwise provided, the cost of arbitration shall be divided equally between the parties. Each party shall bear the cost of.preparing, and presenting its own case and either party desiring a record of the proceedings shall pay for the record and make a.copy available without charge to the arbitra- tor. The cost: of -a certified court reporter,' if requested by the arbitrator, shall be divided between the parties. 'If,an officer insists upon arbitration against the advice and consent of the Union, said member shall be responsible for that portion of the costs which would otherwise be paid by the.Union. The arbitration proceeding shall be, conducted by an arbitrator to be selected by the City and the officer within seven (7) working days;- (excluding Saturday and Sunday) after notice has beeng� even. ' If•the_ parties fail to=select an arbitrator, a request shall be made to the Federal Mediation and Conciliation Service to provide a -panel of five (5) prospective arbitrators. Both the'City and' the officer shall, have the right to strike two names from the panel. The party requesting arbitration shall strike the first name; the other party`shall'then strike one (1) name.__ The process will be repeated and the remaining person shall ; be the arbitrator. :> -17- - r"rl�Hy. 0200wa Cagy im - DATE: February 6, 1976 TO: City Council FROM: City Dlanager 3 RE. Material in Friday's Packet DIemo to City Manager from the Transit Supervisor concerning bus advertising. / Article from U.S. News and World Report entitled,"How to Use Your Time Wisely Notice of a symposium concerned with housing. "Consumer -Up- date and Legal Aspects of Housing will be held February 25, 1976 9:00-12:00 at the Iowa City. Post Office building. Diemo from Community Relations Director to City Dlanager con- taining the schedule of Radio-T.V. broadcasts and speeches set for staff members in. February. - Diemo from Police Chief to City Dlanager containing the police department's report for the month of January, 1976.- A Rental Housing Survey report prepared by the Department of � Community Development from data gathered from summer 1975. Memo from the City Dianager to all DepartmentHeadsconcern % z/.51 ing a Dlanagement/Labor* Relations `DIeeting which will be held 1/ February 10-12 Cty of Iowa City MEMORANVM DATE: January28, 1976 TO: City Manager 431-.l FROM: Transit Superintendent 7;?�-U RE: Bus Advertising -I have checked .with a local businessman who several handles bus advertising for `systems around the country as, to possible income for interior advertising for our transit system. He has indicated that although; they are more interested in outside advertising than inside advertising, he - could handle interior advertising only at a'max iinsmum possible income; he the -City of, approximately $2,800 per year. ` This assumes that income ail- to able`interior space will be utilized for paid advertising. ;I think it likely that net yearly income°to the City would be in the $1,500 -to $2)0010 'range. ;Income could -presumably -be-increased by selling and handling such space internally within the Transit Department, but we have neither the time, nor, the expertise „for suchca program. The maximum possible increased - revenue -under an advertising program would only amount to the equivalent of an increase of sixty-one passengers per day.. I do not feel that the small amount of possible income justifies cluttering the interiorsof - the buses and the additional -staff time that would be required to monitor this advertising program.. IE you desire, I will be happy to check with other companies in this business for other estimates. EXPER TS A L) VICE fu HUWTO., U zi Pulu U T1 M E WISELY Interview With Alan Lakein, an Authority on Time Management People don't lack time—they just don't Use something that's important may involve doing thin it effectively, Says a professional manage• havenfgs they 't done before, or changing a cb meat consultant. His BdVICO: Set realistic ttnA homed mnl ers for, example , Felt less needed to her chil- y. omortale life style goals, follow priorities , and don't feel guilty dren got older. they began leaving home; she faced a When you fail t0 get everything done. crisis of dared for while to Pbill finally decided to return to college d liar time meaningfully. She:: floun- and get a master's degree in education. o -order to tic) this, Q Mr. L kala, are we n nation of time wasters? she delegated many of her community responsibilities add - A Yes.,\1 people waste 80 per cent of their time, even ad dFo orae extra household help; and studied Joni hours. The though they seem to be perpetually busy. By trying to do her ca eer us a remedial -reading nig spec alist ever before, en'o m - tae, many things that don't mutter, ow h they lead cluttered lives• A , 1 y g + i7tey can't' understand why there isn't any timeleftfor gain. I had n client who was a [op engineer. He ryas so things they'd redly like to do. successful', that his company gave him n coveted Q Is the reason because they haven't or to engineer Ing, manager. But he didn't do: well inrhisone v Properly? ganired their lives Job. The reason, I discovered, u•as that he hadn't shaken off : A Somelirtics that contributes to the Problem, but I'in devot nghis old nbit emoagh of ids time-toF doing the technmrd metivnlingsn't suspicn«s of people who are too we.11 organized. Take the people. 1 cicnn-desk Haut, for example. Ile doesn't let paper work he up. Everything hr, does is neat and efficient. But if his hirn is Each. tirnehe noticed himself ' f p - Cradually he was able to break his "do it yourself' habit. Just neatness itself, he can become very efficient got (Iola performing in the old role of i nothing. g technical specialist, he asked b'msest usclf the ryueshon "' tVhat's Similarly, there's the time nut who is so preoccupied with f omthe this old role 0 OF y ti a ncme av otic of n benecore m rtuy ..,.itch saving time that he sets an impossible schedule and doesn't Q ]low do You advise People 1. get control of theireime? take it moment to relax. He drives his Associates half crazy A in the workshops I conduct, I ask participants to write with his efforts to save a few min. utcs. When you come -right down to - nnsw•ers tri: each of. three it, . there*s no such thing as lack of ""u=+-• 1_t:'—' -- questions; - .ji3 y„:`� r, _ (1) \Phut arc, your lifetime goals? (2) lune We all must live on 168 hours o flow would you like to,span "the week That's plenty of time to do next five gran? (3) Ilow wrndJ you everything we want to do _ A l!t��y ' .v -� live, tfyou knew thatAirmonths from Q. Then why a it - that so many •� �•y"1c' : now you :would be struck dead by People complain about lack of time? .lightning? A llecuuss• (hey haven't learned to 'I -•' .`They're scary but important rjues• «se it to best Advantage. - •� tions. And they elicit some surprising I've farad _there core three main n • replies. it's no[ uncommon for.some- time, problems cummen to many r' " one who answers the. questions hon- businesst,many exec; 1 r {e espy to switch to a completely:nev 1. I Firs[, many int to don't know Job, or quit an employer and what they want to do -with their f go into" lives. They may have firm goals im .. tai business for himself. The factis that time and life. are inseparable; they're business but are drifting along with. one and ;tf c same Inseparable; If v*'thing. ,you're out priorities or goals In their person. wasting - al lives. It's not until the b your ileac in Incompatible y act prior- or unsatisfactory Job, you're wasting 'itics.-for their total lives that the • -" - -" «` "' ` your life, too.. - I .Alan Lekeln has made a caroer :,= Q Aren t know whether they're making tile r -out ofhel In - YOU Inking on quite n best use of their time. -` - - - helping People put their. - responsibility if; someone who jots Second, some individuals know time to tie«erase. Head of a cora '.. down his lifelimc goals- nt:your sug- whaF they n•nnC from life, but- they Pant that teaches personal time ,..� - gestion quits his job and then can't don't know how to go about reaching PI°n^I"e• ' he. 4 the : author of j find another? g How to Get Control of Your Time + that goal. It seems so far away that and Your -Life:' Hts latest vonture', A Xly three qucstiom me really the few minutes they can devote powerful—and sometimcrclisturbirif;. eachclayworking toward it dont -Is a training film dealing with -.Dat I thinklh:d everyone is resprxesi; such time -robbing -things as un '.- _. scThird value. - blc for his'or liar own life In goal _ 'third, there are those -who know 1 necessary Paper work,dborgeni-.Ji•, setting, on individual most be reali9 F _ wh.e; they want iuul how to attain it, t nation and-proerasdnatlon re: tic_ and assess his capabilitir-s :and but they procrastimde. Going after a� -'r limitations:_'Ib try to be7:fact tell if ` you're only 5 feet 2 inches ism t going Copyright © 1976 U.S News &World Report, Inc. + 45 ADVICE OWLISING TIME WISELY WAY&YOU.-CAP [Intevisw continued from preceding pogel 7 to. wark. 1 Certainly not recommend quitting a Job first Here are time -saving s . ugges and then looking for another: it's far better to move to it list Mr. Lakein has prepared for new Job while you're still employed. Om,! )oil leave te goal, though. you can develop till fiction 11 Try -to flud'Wutm.; teeb.niclite plan t,, attain it. This creates its oNvu energizing process:.you gain time. Yale Slid that all the things you've been nccu.stonsed to a I'lati-your schedule the, first 11 doing get compressed into less time,, and you become mare set priorities fur the day.',�.-. efficient.-, Make ;I list and tick :,off I know'a Woman Who 'was %vorking for a.large compall�y the importaiit� Items first; but Wanted to -start a business of her own. She'd thought a Have it light lunch an , ahead it, but never summoned up the courage, to gA o� ahead, thinking' yoU dont 'get sleepy III a Chen she startes:l erlously-about her. to ittid 3 Futuro the afte'rn, 11' ou said: "if I*m ever going to do what I really want to do, naw N Save let) trivial inaticels'l, Is the time to start."' She talked with a lot or People-, found" lai_s� ti.irec.-hour" sessicii; some who would help her.get started in b6sinctess, :end once it mouth; for over re I car, 13 ,quit [let jot). Slit! had to struggle tit then the y a Couti'Lilt your lift of lifetime businett; caught on and now site has a half-dozen people working for her L CL Does setting priorities help",iieople cope' Willi' time wasting its their dity-to-day lives? A,Yes. If you ask the typical, manager what he or she Considers the principal. things that waste Lime, the maruilgcr will mention meetings,, Interruptions by unscheduled visi- tors, telephone calls, too much 'Paper. work, - three ifeent C0111municating,with subordinates. I see alUthose things as symptoms, not basic, problems. Some peopIv1a business simply don't have their pritirliies In order. -Ifil'tit;told :that .interruptions are it problem, 1*11 sayi Creat. Why. don't you just lock the. door, Pull the phone out, need get your work done?, They'll -reply: -It's lmoiisii- ble. Inside oUtwo days I wouldn't be able to furectiom. I need the phone. I need to communicate with stuFfand clients and be available to them." I I.. . . ; I I Once they realize this, tlicy,.understand thatitheii:rcal problem: is seeing people l that sh6uldn'i be seen, or, spenA - ing too much time on items that don*t relate to their goals. Tht-:kcyAhing:is deciding on the AUCs What.; Important find %vital esti t. CL.0 that true of piper work, too?' A,:Cvrta;nly..,Take that pile .oF paper. work People' feel guilt) -oliout. Sort it into three pile; --A; B and C. importau, Items go into, pile A, the less urgent in B, the se ral tit t Will help F OL Does your, ABC system apply to setting prisuiticSL for, dll*,tllskl as'svell tis to handling peeper tvierkl,r r,2i&4ff A`Yei. There's what I drell'the 'U)20'redo *• that anl the; th*t ings—'yeitil `%_varit N-111 u ' C; 80 per cent of the-V61tiC%vill come from callyi,20 per-,! cant of the Items.*' III' a HAW 10 things. you%vant, to. uccorfiplish-'today.' for. Instance, doing two, of thorn 'will -yield' 80,per c6ntlof-_ the,,. value." Mind those lupi, labcI-II4cin:botKasvVg1: aud!get.the done. Even if they're time, consurlung.,youlgef, in from tackling them first. If it 5 a busy ay' c ithee can skits the at her -'eight itc�nis twit out any real llc;rml psiltation people Q, Arcyou proposing a at ren,for'lho�e fru%tro6d'at the'ctid of'the.day.becIluN,C they- llziven`tidalle :5, +11r -of i.t _ A Yes. People feel more comfortable"oa_ , I 1 e ; _ie�ll_ h6how'!yklcly the 80120 hile app'llies in c%ierych IICo mnkt people , 'reel'marc z, rtable"I"fisk them: to constdcr, e_%u-.-, facts --Eighty Per cent of pert' I cent ,,6r,callers-'I.IJ L I)c'rjccnt cifv`[Vl time isidevsited["tre I %%�istclsing 20'licr thecent:'.of customers . . I ." .Eighty per ceiitlofdintiers-rcpe'at``20 pencentr wes'- lot priurity in the pile. of the" farm y s' favo'riterecipes. e. I * " i ' i * Thlist lis: i4iiIskc credlewi.- � I landle Lite A's lit once, the It's when youcanjet to them. but I've found these four examples convince it least,'80-per.l Put the C material in. thc; bottom drawcr--4 -call it the -C a t le pCO1316--i"i, drawer7—Just,fre.case someone asks nbaut'any of it., '-n Iyo`Lifit' help- to writedown let lhc the drawer Is full, you'll find that you can thro%vlnost'.of It list of thisigi to (it)re 4 out without inIsOng it thing. A7 Yes, Provide- the list h1go; showt All(.--pirlorlties. Ajot; Z Another rule: Try to. handle each piece of paper out), of people carry around writ less, I Ists," but they: tend, to*.d.o tlu,-_; r -or inciii l'that asiest"ti k - fi ` I bay', can- -crtiss- them'!b once. Don't: put. down anAncoming letter cl�.. .. c " as s rsti so t ff. While: tlj&y :'I requires, a response. until, you have fired -off that resp I Oascl_lane -`a �ihairtcr 'list t it': the C'ud- of lhci day, I deb, unporturs k- I It's often easier to think of a reply When y6u've just read 11 things are often still undone. 5' letter an It your reaction is fresh in your mind. Occasionally Herb Issomethuig to keep* i[I'milid In sCtthIg�prioritIC3,os`*i1 a decision,will call for more.thotight, send you may have'to a dAY sctiecltiie."I*hcfli,t"%shtiulct'iricitide notJu%t,,chore.%tta,,, putcsffa reply._In that case, do something to ahe'rul ))a done at home or office, but priority.1tcuss that:_affcct-)_ - __I the project the paper represents, even if it's only'a small csne'si�whlele Ilk step, like;. asking. a subordinate for'sus opinion or_dcc!lding person ivif6se!day andli when you'll consider the matter again. - I I - T ties and social affairs Ili -.(VDo some people let their desks get cluttered becei6ii it Jogging ,of,exercise in'tr gives the impression they're bullYz anythfnp els' with A'i'm sure that's often the case. I knew.of one no'npr'6- CL' Sho'61d hAve built at ductive executive.who kept )its desk piled high with papers:' mulated cneugh'mnncy to take care at People,locehedin a said, '-rhis,guy,must really be bury:" about llsts'nFid'pirionties'O lie was finally fired for incompetencc,-I)titiprobit)IY,.I,,,t(-d A Yes, jiciiatitici Aflthey .' don t;; thi. an extra six months duie to this cannot age e�jce.it fl device:, than they hese to'iv6rk' The-y"nir'en't 1) 46 U.S. NEWS & WOR t;.u; -.-L EPORT, Jan. �w% �� �� O �.. )� Xy . m��. i �� 4• L `_ _ l z _ �w% �� �� O � <� Oi )� C�. . m��. w_ = z _ n. r �: - _ , t • ADVICE ON USING TIME.WISELY (interview eonfinund /iom preeeJing pegel ' to ss•urk.- I d cerbtinly not recommend quitting and then looking for another,. it's far better to. move ton - ` X :t job first " i ltuv Jab while you're still employed. Unvq you lurvd❑ gon" though, you can develop an action Plan l,. ll,a, it'fit(s - cream It., own etiergtiing process. II _ Sou find-lhrrt ell the, things you've been accustomed to Bourg rctcompressed into lesst(me, and you become more efficient.'- w it I but ksaontell to womanstart sa business of her for Own.large She ilclhtpr'rty t about it, but never summoned, up the courage to go altc nd ought Thou she started thinkingserintisly about:her Futuro and r 1 said 'If I'm ever f'.. 9 to do what I really want to do, now y Is the! time to start" She talked with n-)otoF peoplo,-found t conte who;wmrld help, her.get started in business; ;tad quit tier job. She had to struggle for over n year, but then th • fr businesx caught on n d o WA YS, YOU, CA1Y SA�./I� i7P+titE Here ara time savinq su list Mr. Lokein.has prepared for hes - ased on. a check r - n use o Tr to Y fad ii 11""' techidque &e - ,_ You gran bme n d as thnNssill help i -t; q I'I:ut y our schedule lht. nest thing in the motmn r uui : r.+ set..pnunhes;G;r the day ;: r �; '• \L•ckc Int and ick off i'2 Clic imporhtnt`it"ms first. - r.� f" " t if ,l!vc n light lunch w s ° {.- 9 s ,Ott . (lott i g tc r>J +ss�r r F - h�'nftcrrauont Flccpy in q Savcup lrfvr•tl iliatiers' k;A .•.:-�Sb ,t,.r `, III now site has a half-doien,people -r o Consult , working for her . -Q Dar'Settin-g- priorities 11,16--people- wanting in their day-to•da hope with time A Yes, if you tisk theyt6ves? considers the'. principal things that waste tirtieer htherniunagilt he Or ler daily, t ! still mention meetings..; interruptions by unscheduled; ger il I tors,-tclepltine cath, too-rnueh. Paper .work, tone spent, Setif the cmnmunicntinXss'ith subordinates. ' SomeLsac: alt those things;as symptoms. not Basic problems. value, order people iu business simply don't have their priorities (n -cent o order. 1'ut:told. that • in terruphmu,--are n problem, I'll )n a I "Creal.•%VI don't inshcnci Old, midget Your you Just lock'the door, pull the h Y value. I r,' list of lifetime �! t_ ` )oes Your ABC SYSIcar n>rl to settin uvks5as wcll'+n ti, lumdlint t Y K Pri ' es. i"Pe'there•s'sLhgLfcnlfthe gUrss»rk� ,. t}ihi ings you \s§int to `do=are-wrightecill'i.ttcc f10 per cent of the value ii•ill come from or f the items." Ilstof to things 'V Oil 'ty i;r.r .._: Or clone'. .They'll replyi:,"it's'.(m osse on dOOe. Iivcii if they're time insideof two days [wouldn't be able to fit from need; 1? from tackling them 6r'ig st. If the phones to them to communicate with shelf and clients'und can skip the 'o(he?ci i I>c available to them." _ bht herr I Once the . Q Are you proposing r'sil Y realizo thi', they understand be ,that their, rc d r° le m fnistnrtul ntalhc end'of the en Pgbo r much time on peoPtemslthat donhoul't r la to to their een, or pen is1. enough r , -Thr'key thing is deciding on the ABC's- Mari I- rtnnt . ,A Yes. People feel more I and 'vital isn't..- - g hoiv widely the'80/20 ride ar r Q Ls that true of paper, work, too?`_ A Certain) '. t y.:Tuke that People fr facts .171E cent'dr'( pile ofpaper work: people feel' guilty rlrout.Sort it into three piles -A, D and C, people imlwrlunY; Items watching go into. Pile A, the 'lcss urgent T e the lowest priority in theC pile. the famil, of custom , llandle the A's at once, the ti's when yott can to them. Pitt the C material in,d>e (>DtlSomeoneoni dnisser—I call it. thc,C dm%1-cr'- th uit, of the' Fill but 3've fi ut any the drawer stfull�you 11 find du is cent of th• ¢ Dote ou can tf rosvrmostVofeit out without missinga thing, y Another. rule: 'fry to hnndlc listbfthIn each;piece of + once.: Don't: >ut. dowri + - - - e ! an; incom(n Paper on1Y requires a response X.lcttcr or. - �A`Ye4; of people i until DD memo that y have fired offlhaf res once: .It's often easier think. OF reply. when p letter noel you've easiest tas; I I , a'shr Just read it Your reaction is fresh in your: mind Occasional) a decision will call for more. thought - lhingspre 1 Is s PY•,Pa that case, do and- Put off_a reply., - _.. _ _ o you may have'lo to move the. project-thepaper-reprpents, .:,floe a clally sch' ahead' even if it's only a small' I step like asking•a subordinate for an opinion or,decid(ng" When bc.done at one 's'.wboh • I you'll consider the matter again.. . Q Do some people let Person sot their desks get cluttered bemuse It gives the impression they're bus 9 :.A Pm-stire ties and sot jogging orae + that's often the ase. I'knew of one non ro• , duct(ve execr'live.�s who kept his desk pilcrl high with P People oolie l any thlnp cls Q Should m':u.d said, p q>ers:',' ]FIC ,was finally tier<I for fncom is E uy roust really rbc bite y' ` Petencc; mulnled cnn about lists"ar in extra six butr probly 1 isle d' € months due to this camounage d A' Yes. _ iii i 46 than they Ira come f these four es+unplescon Val h r - ,me uown at the slatio rr ca dog !c ded the list also shows AI3C+priortti around svnttrn•Iists,'but they:tendo 'St so thcyrcvt' cross,therti;off.'.:1Vf Itst •rt the end-ofzthc d still undone. uyothc�in ht^tg to 'cep it, mind in seirl _... parrs mryrind that-� iSL to maintain one nic who hive built'i money to take r•n.., U.S. NEWS &, WORLD Fs for a - t .1 levi+i• th,�m if-nece,..try. Identify attar antes that you cull` o Cone. tante your elforls. oil oulj•`.onei.t h{ug at a tinid: . (In r.wh clay that ttlll fur- _ a Stu rt "IIh the most proRLtble pmts of big:prejccts. --- her yo ar a;enit: a focus on, projects that you tit Ccomulcud will protide Is Carry blank ::l by 5 in Sou )villi the'' " rattiest' dcx card it) : tot dtm11 / ���' - {, lung lino benefits Isle+ old ala na• f� u;e'- - u I ry to anotia each -n Is Delr{talle r•vrr thin • rr -., .t ! f... 'err piece of piper only once ' -•` < . you possibly eau to (fill., jY r K tie„: rinsur.r mutt Ielters right en. Use y)ti 8di tv to help on lad le.1 .r ll$elE.' with special d proldr ni,. o Skills book'sPIPulca , III Generate ant little paper IOOkhl . �Gl"liner r 9 I- ! g for IdCilx.%vork��'- away us posseigentle- Thropapers ■ Exumitio olid habits for inti' away nonetvcntinl papers as soon els you've rend than possible ,trPanilining �`"`""a = ■ i•ry not to work oil ■ Put'."waiting :'lime to good 1 used'lieltix "rend or do t week -ends. somelhutg'else you wouldn't othcriVbc have done ■Cite ourself time off . ■ Don t waste time regretting, fttilnre3or feeling ,` as a special reward when about what yoti'don t pe E'dona' You've accomplished fm- s Ilemmd yourself l acro i, ll ays cnougli ante for the c tn)rturi auks. - important things: ' ,; ••,'• , rn .d c from which they'd derive 80 per emit of the 4iilue of their spent) it oft in nctivlties. If they, worked smarter,- rather, than harder, Ihcyd have more. leisure,for handling the tit ran extra trip -,to Bermuda, _- playing tennis, reading or enjoying hobbies. They'could lead - priority phone chores forlionl: richer lives. - - - - '..Q What should as person keep. in mind in ranking the I knew nni -colors usn'hobl -ABC importmrce ofwhatneedsto be done?,,, spiirtbf A: I suggest five criteria for deciding what priority to give kids and, left til each daily task. once nn individual but Identified his or her picking up;,Yoy long-term goals in life:- First, how does the task relate to your goals?'If it has no creative drive.f the h ld until i direct cunnection, skip it,or mark it C. \Nati the' rev" Sr -conA, what it its immediatcy? if you've got_a Job that Fitts nctivites slle - to be done by 1 rid ry, you do it by their or it becomes schedule wortilltm. •- ;-• - con,yottne?.A.fly'faint, who is putting ,t , Q ,At most little to keel) -11 member orimportant customer. deserves a higher priority reading,course) than somtrme with whom you relate only casually., - "A Clearly; tl Feurlh, what do you feel like ,dotng? Say you've hcen inn thin I find that meeting fortwo hours, and another one is cooling up ill a the added spec few ininutes. if you hnve_.any. choice, you, use those row to;ilo a coue;( minutes for it change of pace, like a walk. down the,hall to think tt's'mordi : strctch,your leys or-itquickphone call to arrange a. social -.71vat mentis"cif cngagctneat - fifth, what's the nature of the task? Camyoti combine it only marginally energy for A=Sir With others? Maybe it's It job that can be finished in the half a Are there i hour before you quit -for the day., Or if you have nn errand ;'A Ycs n'boo to run, perhntw you Cali do u couple of othernutsule tiski with the he'adl while you're in the neighborhood.whal it consider -..n:In.your writing,.you'vo nncutioned.the.importunce of : of -contents -and i "prime taint": iu.setting,schediales. Whut.do you mean by kcy•Idens'itead that? A.•Prfrrrc faille is when:you do your best work maybe fulilo yOU eetr gainlnuchvalu( early in the morning, perhaps in midafternoon or 1 Ste in the .9c" ccauonnlly' Availability time is the, best time to attend to other to: you in the fu forget the detail :people's needs -those with whom. you relate in busincss"br a note abou"'b- - personal life - ePrime It",,- iswhenyou,concentrate best I. know early Q`Iyhnt'nrc`' conserve have?- birds who get their asst ideas before 8 a.m., and night owls 'A "Solite of `til who art: roost creative between midnight and,3 u.m. If you' I'm lcnving'with had to pick two Hours. of;,the day, whmi ymi- think most miti'dns V liani clearly, uhich would they_be? Now, once you've found your_ reminrlfmysclf l prime.. title. larsure to fill it,wilh prime activities. , Most people will tell you that the first cot ple_of hoursat til iilj,'4 if SOnit'-t11 I'try,always Work is their prime time. Yet I'm amazed to discover. they We - vinic regretting( U.S. MEWS L WOILLO REPORT, Jan. 19,' 1976 R nprimc "octivlteo 'like rending the papers, ul amt rettrmng.ycsterday s-tnantwered C, calls. It's"intichbettertolsavesuchlroutirie.;- rime honrt xecutive's Stift tvhn enyoyed: (Imng)wnter �y,utid pitrt•time-mcnme project•She'dartvi ) energy'cach morning nfter:her husband dad ' ; ie honsu making beds doing th.- laundry; dllstilig llnl;by 'I1'-lm;'shed lost=.her d rid (didn't do'lhe vvtitcr colors; sten/th'ouga ' �� 30 when the had to ptck•up:the,caildren.•• � t rsed her wntcr colors and •house cle ming.i' 1 } . uld 1 - fir more `s• tisfying is tn(1 seadble f ) +. f,f IJ azo;f. • eryone'complain% that theres nut"cuough { � with"essenhad reading Is'•hiking uspi.•e<I-; ;': he an' .0'. .• ,wii e If ast cr you read,- the more'--time'),oil save.)' a fc%v people who take the courses'nsintain.:: r I --unless, th'ttris;their.work'reyuires•thein t` 1`liotirs"ofico7ncentrtiled reading every d#y I F mporl nl to road-smarter-rnthcF than'fastcr.,, ting out, the retailing• that's'unsatisfyiagsorr Informative, theli'ti,olg the extr•t timeand t Drily rending ;sl=-:- layt to save Iime reading books? + d, r,•i - auYbr. rcud�mimli bkP'n ntritq)aper.Stnrt) ors' on the Jnckct wberc'the publisher Whit I. Is most signl(icaul +Thcn'glancc ut thn table; 'I thc`chnpter heidiiigs._Try to- skinroff:thc the•dcliails only whin something meaning -.1 s imoliie8 Using this•tnethod people can. fro11m n Book to it surprisingly -short time: i oil May ,run ncros,':i book thutawlll be useful arc Don t take'thru! toYi4id-it nuw,•yotlIl: `them: i by'the':lime you need htstc ilia tlropt - bosik'in a card filcYdr future refs ience.i; !;10Dine of -_lac things) you dn''persunally;to` • j %'• ! IJ l Jr)t+:]f- +f O i ,: iii+! , e more iinportnnt',onesJarc�on n checklist i -' )oil. (See box itbnccj4 try to`koep them°int Ic,my'oivn business and,'Ticrsonal llfell hat there.s dways'time'�orithe Imiiortanf) ng is uiiport illi 111`make the itfine"t&do it i 1 (Joy waiitevcr 1 tn'iloutg 5nd`I dont -wast" chat fdon t take tube todo.n.=11-A• )i:=h`, �' 3+ A'�rv.��y � .. ���_� Ort�N�1Yy� ���1��� �1;9�FNaR�C' tl� _(] .�Z..=13.. ... `Y .__..... ........:.uue.!.Yr!ffiAY"�.... .. c.w.c.x. A number of significant incidents and accomplishments highlighted the activities; of over the past month. In two the,Police Department conre inuin instances, lengthy and - continuing. homicide investigations were initiated :and are continuing. Traffic enforcement and routine com- plaint handling ran about average with the same month Of the prior year. Design drawing and cost estimates for the basement construction of the locker room for women officers and for the required improvements in the,firinc range- were received from the architects. It 6lfiriis icipange that contracts can be awarded and_thi renovations started in the next few weeks. A tentative collective-bargaining agreement between the City'and the Police Officer Bargaining group was completed by the respectivenegotiating teams.' tentative contract _The represents the culmination _ longed efforts by of the City negotiators and the Police l Union team to arrive at solutions -to long standing issues in a_manner equitable to both elements. Reassignment of a number of uniform personnel has been completed. Better coverage of requests for police services should be the product of these assignments. A schedule for reassignment of 'some omeeffective the non -sworn l peersrsonnene has been adopted and will becsecon week of February. A rather substantial saving;° -in the personal services` budget should soon be apparent. Tony Kushnir, Assistant City Attorney and members of the Police `Departnt-,staff are attempting meto set up court appearance schedules so as to reduce the amount. Of officer overtime payments that accrue to this re - eared function. Results should be noticed in the -near future. The resignation of one full time dispatcher and one _part time desk clerk have led to officer assignments ecaous lessening t for these functions. No ser' has been noted bsi use of these additional street assignments. In -the main, offi assignments only durcers receive these' ing the less demanding hours and days. Monthly kei ort• Qi L_c. Department (�•uary) -2- The 2-The vacated positions will not be filled unless extra- ordinary circumstances arise, until July 1, 1976. :At that time experience will indicate:whether-they will, in tact, be filled or abandoned. /animal Control Ordinance enforcement remains high. The construction of a new Animal Shelter -to replace the present obsolete structure is established as one of the highest priority items in the Capital requests of the Police De- partment budget process and has been treated -as--such in all discussions with the Director of the Department of Finance. A number of citizen complaints in regard toallegedin- equities in the enforcement of prohibited zone parking and other mattersspokento Title VI of the Municipal Code, have led to a close reexamination of these prow sions. Members of the _City Attorney's Office; the Traffic-Engineer; and the Police Department will meet in thenearfuture to`` discuss utions. the Code provisions and arrive at 'proximate sol Several instances of either faulty operation of school busses and/or a lack of understanding of the Iowa ,Code in regard to these operations engendered a. discussion with Mr. Negus as to the sufficiency of the Iowa Code as-it relates to operation of school bussesinmunicipalities. From-this discussion a general agreement was reached in- dicating the need for a covering ordinance requiring certain procedures be adhered to during the loading and=unloading of ,these vehicles upon public streets. Sample municipal ordinances relating to this issue have been'solicited_-from- several communities.' In a.short time, an ordinance, re- lating to safe loading and unloading of school busses within the 'corporate limits of Iowa City will be drafted and sub- mitted to the City Manager and City Attorney's Office for review, and possible submission to Council Statistical summaries are attached. ,onthly Report•Prince apartment . (J�dry) -3- Officer Allan 3-Officer'Allan Young attended a two week Narcotic Seminar at Springfield, Illinois in January. Sgt. David Harris attended a two week course on Homicide Investigation at Louisville,Kentucky in January. Officers Becky Morgan,_Chris Juhl, Patricia Klug, and Michael Goldberg graduated from the Cedar Rapids Police Academy on December 24, 1975. - Officer William Cook was assigned totheNarcotic Bureau. Officers Melling and -_Immcrmann:were transferred to `the 11:00 p%m. to 7:00 a.m. shift. -_Officers Morgan and Juhl -were assigned to the 3:00 p.m. to. 11:00 p.m. shift. Officers Klug and Goldberg were assigned -to -the 11:00 p.m.-.- to 7:00 a.m. shifts Officer Cletus Keating was transferred from the 11:00 P.M. to_7:00-a.m. shift to the 3:00 p.m. to 11:00 p.m. shift. Officer Victor Clime was transferred from the-11:00`p.m. to 7:00 a.m. shift to the 7:00 a.m. to 3:00 p.m. shift. =- Officer Charles Singleman transferred from the 3:00 p.m. to 11:00 p.m'. shift to the 7:00 a.m. to 3:00'p.m.- shift. Officer Richard Murphy transferred from the 11:00 P.M. to 7:00 a.m. shift to the 7:00 a.m. to 3:00 p.m. shift -as front desk Officer and to work in the records room and photo lab. Total complaint reports handled by the Police Department for -the months of November, December,` and January were: November 2,016 December 2,110 January 1,760 December 1 Assault with Intent. to Commit Murder 1 Suicide (gun shot) 92 reported acts of vandalism 8 OMVUI-complaints 18 House Breakins 7 Businesses broken into 21 Reported Auto Thef't's Monthly Report - Police Department' (January), -4- January, '1976_ . 1 Homicide 1 Attempted Suicide 83 Larcenies 56 reported cases of Vandalism 3 OMVUI - 12 House Breakins 5 Business-Breakins 8 compaint'reports.:for assist -mental illness 20 complaints of drunkenness 101k,''s4E� C L •L DATE. February 2, 1976 TO: Chief of Police FROM; K. L. Stock RE: Monthly Report During the month of January, 1976 the following cases - have been worked by the Iowa ;City -Detective -Division. Of course, there are cases that are still being inves- tigated from the previous months -that:are:not-included in these figures. However, one investigation that started in September of 1975 is being -continued now with the aid of the Bureau of Criminal Investigation. CASES _ CLEARED ATL's 6 2 JUVENILE COMP. 11 7, B&E's 12 2 ARSON 1 SHOPLIFTINr, VANDALISM. 5 WINDOW PEEKER 1 1 BOMB THREAT 1 1 ANNOYING CALLS 1 1 THEFTS g 1 FRAUD -5 FOUNDSTOLENCAR 4 4 *ALLEDGED RAPE T RECKLESS DRIVING 1 1 -- FORGERY g 2 ACCIDENTS 2 1 C.B. THEFTS 20 1 LARCENY OF MOTOR VEHICLE 4 q FOUND C.B 1 1 FOUND ITEMS 1 1 _ ASSIST CALLS -1 1 HARASSMENT 1 1 MURDER 1 1 - **MISSING PERSON 1 *This case was reported to the Iowa City Police Department from the Rape Crisis Line. No ,names were obtained;by the Rape Crisis Line. .-It-was passed on to Iowa City Police Department for information purposes only. *'This is -the September; 1975 case that is presently under investigation by the Detective Division and the Bureau of Criminal Investigation.' - == S1Hi1•L11. SHEiTFR F'0'41H Y RFPORT • MONTH 19' ' This Month This Month This Year Last Year Last Year to Date to'Dntc Dnp.. Complaints.' •- - (ial COMP111111Lfl-- - - - _- - - -. p-� ToLnl Complaints rImpounding Record Voluntary (Dogs) - - - Pick up _ (Dogs) y , n / S� 61 Cl Owner(Cats)_ ; - . _.. - • •'1. Stray Cats cl u .. Disposals _ Gl Dogs Adopted .Dogs .Reclaimed - - - -- Cats Adopted-' - - Cats Reclaimed _--_ SUI P.T.S. Dogs P.T.S. Cats Revenue (Ln dollars),• -- Adoptions - �. `J� -9.4 SUI / im oundin•- Tickets Issued (dogs) a 110 Other Animals Picked Up Raccoon OPposum Bats `.. Birds, Fowl �� 1 Wild, other 1 ` Skunk Livestock 1 -Other Dog Bites Cat Bites.. -. -Rabies Confirmed - - - - - -` Dead Animals Picked U —6- %Jty of Iowa City MEMORANDUM 1 1 ' 197S IOWA CITY RENTAL HOUSINGSURVI Y ;-, August 1976 Iowa` City, 'Iowa ,I I TABLE or CowiwrS tN1sTRAci ------ -- ' - - - - --- 4 INrRoDicrioN ----------------- ---------------------- ------------------ S-G � ' FINDINGS Average Unit Description---------------------------- 7 Variable 1: Age of Structure ----------------------- 7_12, Variable 2: Date of Acquisition and Date of Conversion ----------------- --`12-13 Variable 3: Structure type ------------------------ 14-15 Variable 4: Complex Size ----_-------'-------------- 15-16 Variable 5: Vacancy Rates--------------------- I ---- 17=19 ' Variable 6: Quantity of Property Owned by'Landlord--------------------- 19-20 Variable 7:- outstanding Debt Service- -.21 Variable 8: Age of Tenant ------------ - - 21-22 Variable 9: Zoning District ------------------------,22-24 Variable 10: City Location--------------------------'25 ' SUMARY-------------------------------------------- ------:-------------- 27-29 ' APPENDIX 1 - OTHER iNFORNIATIUN Utility Costs :----------------------------------- 31-32 Units Furnished, Unfurnished, Partially Furnished------------ - 33 Amenities and Facilities Provided-------------.34 Tenant Population Data ------------------------`35 ' LEASING RESTRICTIoNs Child Restrictions----------------------------- 36 Pet Restrictions -,- - -- - Lease Tenn------------------------- -----------'38 APPENDIX 2 Survey Process Prototype ' 1. Survey Purpose;-------------------------- :----;39. 2. Survey Design---------------------- ------ -7 .39 3. Survey Method: Questionnaire Data ' Explanation ------------'39-43 4. Data Collection: original Survey Sample -- 43-44 Interviewing ------------ 44 ' Survey Staff - -------- 44 S. Data Analysis: Final Survey ------------ 44747 - Analysis Procedure 47 APPENDIX 3 ------------------- -- --- Letter to Property owners-------------------------- 48-49 ' APPENDIX 4 Survey Questionnaire------------------ ------------50-52 APPENDIX 5 Term Definitions----------------------------------- 53 ' APPENDIX 6 Housing Data by Enumeration District -=-------------- 54-55 1' n w c7 � : O In m z - n 1 ' 1975 IOWA CITY RENTAL IIOUSING- -.SURVliyr.,• • ;- August 1975 ' Iowa City, Iowa 1 PREPARED FOR TE DEPARTMENT Or COMMUNITYHDEVELOPMENT ' CITY OF IOWA CITY, IOWA by Renee Toback, Planning Intern and Juliann Vann, Planning. Intern - Survey Staff. Al -1c a Claypool June Kinney -- Renee Toback Juliann Vann Clerical Staff: -, Vicki ';Brei Donna Hillis Shirley Leonard ,. Graphier: Jeanne Somsky s TABLE OF COVri-xis AMTRAC1-------------------------------------- ------------- 1 -- ---- ----- 4 INTR0DUC11ON --------------=-------------------------------- -------------- 5-6:. ' IINUTNCS Average Unit Description ---------------------------- Variable 1: Age of Structure ---------------------- 7 7-12 ' Variable 2: -Date of, Acquisition and -- - Date of Conversion ---------------------.12713 Variable 3: Structure type ------ ------------------- 14-15: Variable 4: Complex Size --------------------------- 7 15716 Variable 5: Vacancy Rates -------------------------- 17-19 - Variable 6: Quantity of Property Owned by Landlord --- - -- 19-20 ' Variable 7: Outstanding Debt Service- Variable 8: Age of Tenant ---- - 21 -------------- ------ 21-22 Variable 9: Zoning District -----------------------= 22-24 10 City Location---------------------_ 25 'Variable SUAtL1RY------------------------------------ - ------ ------_ 27-29 ' :.. APPENDIX 1 O'111ER INFORMATION Utility Costs ----------------------------------'31-32 ' Units Furnished, Unfurnished, Partially Furnished ----------- L- - -- 33 Amenities and Facilities Provided -------------- 34 Tenant Population Data ------------------------- 35 LEASING RESTRICTIONS Child Restrictions ----------------------------- 36 Pet Restrictions` - -- - -- 37 Lease Term -------------------------------------:38 ' APPENDIX 2 Survey Process Prototype I. Survey Purpose -----------------------------'39 2. SurveyDesign----------------------=-----=- 39 ' 3. Survey Method:. Questionnaire Data Explanation ------------ 39-43 4. Data Collection: OriginalSurvey Sample --' 43-44 Interviewing --------- . 44 ' Survey -StafF ------ ---7 44 S. Data Analysis: Final Survey.-.-- ---------- 44-47 - Analysis Procedure --- 47 APPENDIX 3 Letter to Property Owners --------------------------- 48-49 APPENDIX 4 Survey Questionnaire -------------------------------- SO 52 APPENDIX 5 Term Definitions ---------------------------- ------- ' APPENDIX 6 Housing ,53 Data by Enumeration District ---------- ----;-54-55 (1 _1_ developed" during specific time periods, it was assumed that the ' ' final sample would also be equplly representativ,c of ail aged` structures. '['his word of caution i.s ext.ended because the survey data obtained does' not equally rcpres`ent housing='hyi'structure age, i-complex size, and structure']ocation'•'^OP>tho>'housing,'bii'iIt :before'11 16.4% was-`included 'in,`thc: 'survcy' comparddf to' 64.-10 of the 'housing bpi it between 1965 and '1970'. Of-'the, Iowa City 'rental units classifiedas s'inp]e family 'dwel'l'ings, Ill `0$ were included in the survey compared to `78'.340 of `t }ie ]arger multi-unit ' structures'. Furthermore', instead"-of having ani` equal``Percentagc of 'housing from 'each enumeration`dfstrict''in"I'owa City',' the ' 'percentage ranged from 15% ,to 860 'r`epresentati.on` fo'r' individual districts. Because the survey does' not'represent a proportional' 1 sub'-sample of Iowa'City housing stock',''you'are-cautioned`•before making specific conclusions"'abOUt'the rental housing.S7.tUHt ion. The report that"follows' doe's "notl'`disco`ver'`the' cause of the current rent levels; It merely makes assumptions sup,'gestitng the -:influence that each of the ten identified variables"s'eems to have on-market rents'.:' When considering-each variable'; the�'complezity of the rental market must not'be overlooked-.= Ten var-iab'1'es' out `of`an infinite number-have been identified=and `certain assumptions have been made.`' Each` variable's relationship'' With:other-'variables has' not been established,' nor has the "synergism between) 'variables been' estimated,.` , The` report' does' present'information:"describing fifty=two percent of Iowa-City's rental housing As thelpariables'are -- analyzed',' the impact''of the misrepre"sentationi's ana?lyzedl. The conclusions often`seeto suggest that the?:findings resulting' conm Z. .• would riot be much di'fferent if an' accurate sampling' were''to ;be , computed. Each variable's significant etfectst' on`'rent� revels are' id entified' and provide' an interesting view' of Iowa"Ci'ty',s "rental rates. NOTE: Throughout the report gross rentsare discussed, thus rent figures include the apartment unit market-rent plus utility costs paid by thetenantin,addition to rent. For further definition of these 'terms, see,Appendix 5. 1 � • 1 FINDINGS `i z As the fact`s and figures were'Computed,. thenmean rents,, in Iowa Citywere found to avorage 16%-. (5$s to' 32%):'above.ethose 'posted by the U:.S. Department-of llousing an&Urbanrllevelopment for the Section' 8' dousing Assistance Payor, e n t s'f�Pr v..;Surveyed og rain v..;.Sury were 610 zero bedroom units, 1041 `one bedroom units;.Vl`506itwo ' bedroom units, 242 three bedroom units" and-1 or more Ol..units with four bedrooms. The' table below shows' the :av`erage rents:;: _. average square footage', and' the: percentaage`of- furni'shedaunits. t figure A: Description of Average Surveyed'Units by Number of Bedroom's' y- Unit Average 'Average $'N Units `_ `Total' ' Size Rent Sq.Footage' Completely h Units Per, Unit Per Unit, Furnished Surye ed Y, 0 Bdrm _. $131.98:_ 358 73:9 , ' 610 1' Bdrm ' 166.42 SGS 26:7 _ 1041 2 Bdrm _.___.. 3 Bdrm 223.13" 85G 18:9 _. ? = 150G s : 285.64 1067 6.7 4 & Over 305.79 1112 .. 8' 9 .242.`. ; It was also found that over half of the units intlIowa City 'a providestove, refri erator a- `` g garbage disposal;,"kitchenlexhaiist hood, dishwasher,;'carpeting,-drapes,r'and air ;conditioning. ' The largest'percentage of units have a :bath-.shower.:coinbinatrion:,with- in their unit -- -- and -have laundry faci�l)ities=avai!lable either;rin t the;ap'artment building or 'in:a nearby building. -within !,thej,y apartment complex:' :. • ..:- 1f: ,nL moi' •': VARIABLE 1: Age of Structure The age of a structure is generally a factor `—which"'influences rent' level.` ' ? , Older-rental' units are expected. to.be ,at -some dis= ' - i - advantage relative to comparable newer units. In examining-! this ' variable, it is expected that :structure age will have a direct relationship to unit_.rental;'rate. Forty-one percent''of thestructures(or complexes>- not units]) in this survey, for which construction date was,,-iuen -g ,:;were, built ,before _1925. Another 13.9$ surveyed were_ built between; 1928 and 119,45-j_ The ; percentage of�older-units•:surueyed,may-be somewhat -gre.ater,,as '• ,_ it may be assumed that much; of,-:the property- where„the ,construc- tion date -wasrunknown were struc,tur;es, too; old; for.. theta pecific age , ;to be.:important to, the owner.., Ma ny responses ;to the survey question on "structure.}' age” were simply "old,"thus ,the potential for undercounting: in this, category.Dtoderately�,, , rate28. :.: _ aged housing built between 1945-and-119 65 comprises of the.-rentals...structures surveyed New housing stock cois mprsthe , es -r 17.1$ of the sample: 10 2% of which were'built in 1966-70 period and 6.9%,between 197-0'-and 1975 f Figure Ia': Number of Units bye Construction Date i Date of Total N City TOtal.N, Survey+ Units Construction,,Rental .1-Ci' Units Rental Units Survey Before Before 1940 3515 451' 12 9i 1941-1964 2128 ; 539 '' Y._ 25;3 1965-1970 2348 1771 ' 75.4 1970-1975 N/A 565,:.. ; N/A In comparison with ,census data,, the number ;.of surveyed units-(in contrast! to structures-pr,eyiously;,discussed),_shows 'an over-representation of housing built after 196,5, (see gure la-and lb. _ , particularly, in the, 1966-1970 ,period, (no1Census information on construction 1970-1975 is available) Census figures reflect the composition of rental-housing; stock as of - -------------------;. .,.. 1. Structures and complexes are synonomous for'purpdses of this re ort. A g number ;of buildings,,, is com lex re ardless ofilocation as counted as one structure when counted one $ operation policy `,- ;'1970. =.,The current: 1975 ;rental housing—.stock -is different—from 1970 stock,due,to :demo litions_and new,construction since -.1970.` Thus, of the degree to which the survey reflects the .current' housing stock, it shows that survey data is heavily -weighted' to units built in the 1965-1970 period, although the number of , structures (complexes) built in this period is rather small. - The survey does not represent the units in the same proportion as they are found in Iowa- -Cit- Y. `- iii Fipu.• ic. Comparison of Housing Unft K� Rents by Structure AQe RENT* YEAR ]BUILT: �i X230 i est f Rif -. 220 210.E r r r + r 200.,. '+r+r r• rrr rr+ Its - j '•'r _ _ _ ff r } ti saroee 1926 1828 ' 1946 1986 1970 1975 This may indicate thatthepreviously stated average , rents are slightly higher for units surveyed than for the - population as a whole, as the rents for units built in 1966- 1970 are from 2% to 14% higher than for the total sample, when analyzed,,by number of .bedrooms. , .This. .is illustrated by Figure lc f, Id. ;::ti -10- = ' - 1 As this chart illustrates, newer: structures tend to have higher rents. This information along.with knowledge of building and finance cost increases overtime, and the importance'oi _fixed-.payments'in`determ ining"units,-estab 11shes`the relationship of structure age and rent levels This element -should -thus be - -_considered when utilizing average rent data presented in preceeding ; sections. _. t , VARIABLE 2: Date of Acquisition and!Datc of Conversion! Aside from age of the ,structure itself, theJperiod� in - which amajor conversion of the Property (pr inc ipally,from;.singI I. family dwellings to multi -unit structures)t:and'.'the'�datei'of property acquisition.by present owner, often reflect•expenses which`' influence`_ the owner's established'contract'-rents: '<Remodeling -` expenses are usually less than new construction cos-'tstand the:; I ; survey found the rents in converted structures lower than Iowa City average rents. Figure 2a: Converted Units Rent by Number of Bedrooms . a I - Nunbe`of -- Bedrooms =_ Number. of: Units 'Converted`Unit Average. Rent Total Units n€_ Survey_ed'41 Average Rent 0 28 107.29 ..; 131 98; I 1 119 142.14 .,, >166.42 l 2 50 190.97 223.13- t I 3 8 228 i G9 `• t 285164. - 4+ M8.59 _..:_ i 305.79. 1 Converted units are most often located -near the downtown area"and are likely to be older. Of lithe 68 con_verieds;structures (212 units) in the survey, 4.3% were converted Prior,,to 19,250 between P925 and 1.965, and 15.9% from 1968 to l975. [The I._ -12- ",:__ 1" VARIABLE3: Structurd T YPe Rental units were` found wi'thin' structuresof zfive different` building -types -in `Iowa' Cit survey included ' 129 units in detached structures. Eighty -.four units in s'emi- detached structures, 281 units -in rowho us'e'structu' ' 2,662 'units in walkup structures; and 326 `units "in (elevator. structures: The -average rent`for eachsized=unit w bhin•;each' 1` structure type- is shown in the following -matrix'-(Fi'gure'3'a),.' The adjusted rent* for units in each'of the-'structure•t'ypes 1 is illustrated in Figure 3b.'- 7- Figure 1 ' 3a: Rent by`Structureand Number of Bedroans ' UNIT i STRPCI E fYPL i J a �'- _ f.(' SIZE Detached Semi -Det. RowWalku �i' Elevator 1 0 BR $ 116.67 " $ 95.00 $ - -.-......P $ 134.00 $ 130:00 1 .: 1 BR 143.70 153.10 .. - ;166.80 -i 187.73 ._.;.2 BR_ --185.93 222.00 216-70,_ _ _224 27___ 337.50 t 3 IIR 253:82_ 267 22 385 00 283.14-- 465:00 4+BR 390.00. 575.00 290:28 - -_ -_ r.• 1 Total _ i Units 129 84i 281 2679k 326 Total Structures 129 :44 3 '220 = 2 Adjusted : $ 199:74 $ 216.12 ]Rentf $;,220.48 + ' $ 223 34 $233.40 .Row `house and elevaton structures are few int -Iowa City; 'thus,, individual complexes do a;ry gre t weight iln thea'"average". 1 'figures and-the-utilit _ F ! y of this information -for row house and . elevator is somewhat doubtful -• In conjunction with complex size, these figures take 'on -greater meaninfi'.If *.Rent for, various size units were "collasped" to form'one figure representing a rent figure for each 1 Y structure type to enable -comparison., -14- 1 figure 4a: Chart of Average Rent by Complex Size H of Units in Comlex Average Total NimYber $ C - - , Pity.Units Rent-... ----. of Casesl, Represented i 1 $199.57...-Re 163 2 199.55'- 178 _ 5.0$ 3-4:153.13 166, 4.7$ S-15. 179.73: 489 14.0$ 16-30 212.24: 312 8.9$ , 31-51) 222.7-0; 345�1= { - -9.9% 50+ - 93-.02"1847 -, S3.5$ I . . i 1 Figur• te. Average- Rent by _Number;of Unfts fper 3iructure AVERAGE �€ , — RENT _ zi•_ � HOUSING UNITS $220 f 200 -:•.- rrrr "�{ `f +7-. ,.y - 1 r 190 rFr'Fr � rrr` ? � �� fr` :'+i : rf�r}r rffr � -' f`rr r� � -160 f 140 J. N' f 2 + 3=4.. Y6 16' 118=30 31,-30,-,' 301 j." r : ; „ a, —16— — '. o . AI VARIAHLL• 5: Vacancy Ratcs"r z r Another—factor affecting the :rents �s el 1 £ vacancy =rte for _ the rental housing = t extremely lows j ' ' 1 .fhosc �ndiviJua1s most a,ffcctcd by the low number ot_pacancies are; those entering the Iowa Cit housin market. t -_ 1 g..., this. -represents a substantial number of�p66N '1 .. 1 _ as the population of the ci y;is highly g y mobile.' The,scaicity of apartments forces a new -`entrant which may - to accept rental payments`€ Y be higher .than he/she would choose.. to a -_ ' ; alread P Y Persons Y'permanently residin - in Iowa City would have a,l'onger r period in -which 'to seek housing, and more;information About_;1; available _housin g, and would, therei=ore leave a of fuller range choice.an filling housing needs.`, Thus' ' of population whose residence is, on! a for ,a large; portion _ basis oneyear ornine monthji the effete rent for units avai_Lahti' Vis, po s bl 1� higher than the" average rent -'shown abodes., Y ' t , l,May lower, Lakeside,;Old Gold'and Mark IV Vacancya`rates at! ' in or, y,.. Apartments were (. )F componentsof ,the overal lr vacancy r3teI.,�'c Vacawellcy rates were computed on',an annual '(twelve,emonthr) ' basis as 2 as -for the summer months (three month basis)I/ Total annual vacanc * y rate,for Iowa Eit �' ' summer months, when a substantial Y is_,0 96°� while ire; Po.rti.o',!,. `the population (students) tend to leave town, it rises.to 3.668: Vacancy rates for summer are included%in anrival°rate t as heavily' because the .base is,lar`er but' -do not weigh three) g_ (twe;lve•as'compared to Vacancy rates as computed, `measure unoccupied units only and are not•,a ected if�more;persons live in a unit in winter than in summer, thus more places,to- eve may be _available in summer -,although whole apartmenteunits-are still scarce.. The_.map on the next page?compares}vacancy rates for thei=r 3, ' distribution throughout.ahe city, by renumeration district. Figure 5a). The_ chart followin (See each size unit (Figure 5b) g the map shows.bacancy rate for 1 9 1 fP A; :iS VARIABLE 6:°" Quant"ity'of"Property-Owned by'-landlord" Additionally,, rental rates appear to be:affected.-by-`_the amount of rental property otoned by ,the' same':.landlor'd. Surveys ' were coded by "landlord type:" f i 1. In` original survey sample and owning sixormore rental structures (different location).-orlthirteenior,mor,e units. 2. In original sample and owning fewer than six rental -- E structures, or fewer :than thirteen !units .' 3. Same as #1 but not in selected sample. _ 4. Same as #2 but not in selected sample. 1 ! The originalsample contained sixty-nine structures, owned' by "large quantity landlords" (#l) and 178-owned'by "smalljquantity 'landlords ."i (#2) . The'; extra data collectedwasr for` 100 structures owned by large quantity landlords (#3) and-forty; ht owned;by . ' small-quantity -landlords, -(#4).---'Chart-(#6a)—shows—rental-rates for units owned by each category of "landlords." The implicit assumption in utilizing this data is that units are randomly t distributed by size. The staff feels that this random distribution is a valid assumption and that single family units are also ' randomly distributed among landlord types. Large complex units by definition would be "Landlord Codes" #1 and #3 only. The ' average rental rate charged is thirty dollars per month lower for units owned by small quantity landowners than for units. owned. by,- ylarge largequantity landowners. -' _lg- The rental price, 7partieuleirly f.or the: one Anil .two':bCiliooiii "apartments, is clearly diminished! by%'the substanti'ah1y.1lower, renes' -paid by' pier"sons- over 55, years oC age:-..�A:l thoul,h: thass-ds indeed a valid rental, price 'to be included -.in the., survey, for -the purpose of determining the price" of avai°fable units An cthe':cjt. these -rates make- the statistics-, a - rtificial-ly..,,Iowr L The .unit's occupied by elderly people, at low rent,have generally been so'. ' " occupied, -for many years`,and `should the unit-:become.wacant,, s re -rental .would .bc at .a substantially_,higher,,.ra"tc, more in line with general rental market -"in Iowa,City. �T ' a VARIAB1 L J: Zoning District. - Zoning classification is, a direct control of land use. IV regulating density, lot coverage, parking,- open; space, etc., .:: zoning classification affects the costs associated with residential property ownership; rental rates theoretically reflect these 1: costs. Adjusted mean rents for zoning'dis"fritts, other than R2, R3A, 1238, and the industrial M1 zone, are between $213 and ' $221` per month:• 122 and -,M1 -were somewhat -lower -.-'(i herewere only eight _units in M1) while R3A and R3B.',were higher. z ; Rents vary, among:zoning_districts, butitis debatable whether, they, vary;becaus-e of ,the zoning districts orlbecause of the complex size and other influences R3, R3A,-and R3Bpermit , higher density than other residential zones. R3 is the most restrictive of the three; however, in this;survey_we did not 1" find that rental rates decreased with increased Y .. _.. -_el The adjusted average rent for the RZ zone is noticably lower, than other .residential, ::zones;:The survey;Cindings indicate _. 4,, that -many of the common assumptions'.made about zoning and rental ratesarenot necessarily well founded --_Cigure_9a._illustrates' these results , Figure 9a: Average Rents by Toning District UPIIT SIZE ZONING DISTRICT RIA R1B; .__ _ R2 = R3.. R3A:' ---C2---' �:_CB-, DS1 0 Bdrm $125.0C- $.135.00 $113.18 $111.00 $130.13 $116.83: $141`.97 $130.00 - $70:f 1 Bdrm -'157.17' 159:68` 154.00 184.58 164.01 174.22 145:63 160.63 115.0 2 Bdrm 216.901: 219.00 193.12 229 59 239.97 224.17 210:45 185.00t 185.0 3 Bdrm 293.75 286.20 - -Z69.50 260.30 332.78 235 00 395:00 ,190.0 w 4 Bdrm 431 00±<. 339.17; 285.00 405.83 350 00 �. ._. „ - 400,001 _ Ad. lusted Rent for 219 O1i` 218:16 199.82 219.23 230.41 225,80_, 217.91 ZD- -- 214,84; 1682 Total UUnits 84 If 382 301 =427 1183 : 552 ? ` 493 D18 1 8' Note: The survey includes no rental units in zoning districts Cl, CH, CBS, and -.. e .............. :.............. W* ..09 .. 004 ol .,.111111111• . .,.........OF �40.. �i �// :�:C�: . i/� - I/ � l.L :.,'+: }.:•::}. ti;a :•: 111. :. .... .'✓1♦.•111. _•1� •t1• .. .: ti•• ••♦♦♦♦111• w1• .. .;�� !:•:�': 'A.: ....... 1111111: C .ti{'.[ :\:: .;{tit{• :• :'.v :: �•♦�1♦1�1♦1♦1 �111�1�♦�♦�♦�.�� :•t: 'ti• ♦-•1111♦•♦♦•111. ..,1:•,1♦♦,1,1 X1,1,♦,1,1,1,1,.♦.� ..:....:. :...,;. ; ;•: .'.:. � ,1♦♦♦1♦1�♦♦111♦�1�•♦♦♦1♦♦�1�1., ' �: �i♦Oi�i� jai♦i♦i♦i♦i�i�i�i�i ` •r L t; L � :� .ri`i ♦.•w'♦♦i�i�i�i♦ili�ilii .. �•. � N11 1?1111♦11 .... ... :\•'. •:L Lim LLL:L aLk P'�J• L• •. units tend to be clustered; in certain areas of the city. However, distance from the downtown area does not -appear significant as a I ' factor -determining rental rates.— Likewise, zoning classification (degree of restriction on densit does not significantly affect rental rates y' amenities, etc.) rents seem to occur in R2 and M1 zones although lower Rental rates also show some variation b} type of structure I Y complex size and detached and semi detachedLunits have the lowest rents, buildings with elevators the hig}iest, multi -f anvil structures with thirty to fifty Units tend to 'haveih'igher'rentsy and small (three and four unit multi family structures they lowest rents The small multi family structures ar also the most likely to be among the sixt r I ' =i Y -nine s ructures which have been converted from other uses (i.e. single-famil �r houses. Units which have undergone conversionslhaveo.alowerethan ,. average rents, are more likely" I to be older, and -are most often located near the downtown ares ` 1 The variables described ,above are those4which appear, most useful in describing the.type of rental -housing available r; Variation in rental rates accordin r v r z .;. indicate causation; itmerely illustratesetendancors does `not i are _rarely _caused b,an Y Rental rates Y y particular factor, but instead`arerin- fluenced by nany factors " some aforementioned, others et to be considered and -'8 (i e. structure condition, tax scales lg hood condition, etc " , nei hhor- )• ,The data from this" surveylldentifies trends between various factors and rental rates�n Iowa City.; {there PP particular variables a car to determine rents,l'it must be remembered that these are assumptions, whether,bas,,o logic; in tui ion, or prejudice. .` The stud Y y has examined approximatelythalf ofcthe city's rental housing stock in a P facts and n effort to; define L rents- -and and to resent fair market" . mark siabout rental ho-',' foI city personnel to use in future planning efforts. Ten variables were compared to rental rate.- > 1.Other information includingcf•:r>( :requirements and,. a. list of amenities- lease rovided P present a sketch =2831, 11 ' of the average rental unit in Iowa City. Additional information was collected pertaining to projected rent increases, past rent ' --increases, parking space, and accessibility of units for handi- capped individuals. This information is available, as needed, ' in raw data form. -' -29- - • Appendix 1_ 1 _:_OTHER INFORMATION: U'PIL11'Y `COSTS N01'Ii: 1'he average rents presented :in .this- `including report are rents utile y costs based estimates for normal monthly on Utility ;company grosis -------- Figure_.Ila:_ Utility Bill Estimates by`Bedroom Size I INFORMATION NUMBER OF BEDROOMS SOURCE 1 0 -- 1 2 3 4 Utility Company 21.30 - 27.94 43 75 59.'931 74.30 Landlord Z19'.95 27 79 33 94 63.27 1 - Flour[ iib. Utility Cost Estimates - 'I COST/ MONTH NUMBER +OF. BEDROOMS ®UTILITY .-COMPANY [ITIMAT[ - LANDLORD [ITIMAT[ -80 60 40 f� ry Fff. i 30 f. 20 1 O I 2 3 4`.: i . 731- Appendix 1 Figure llc: Type of Power Functions in Units an d Percentage Used for Various POWER SOURCE - UTI UTILITY USES , Heat CookeryHeater 'Water . :nLaundr .(Lights.-,and Air y 'Appliances Cond.'' Electric 4.2% 62.1$ 5.2$ 21.9$ 98.8$- 53.4$ Gas 98.7$ 46.5$ 94,.1$ 37.6$ N/A N/A , Other utilities, such -as g-oil- 3%_ uo Figurelld:Responsibility for Utility Bill Payment ' . - Type of Ut lit y Percentage-''" '-percentage-'— '. of=Units - ,:of; Units "' -- ; r. i »,I:,.� ! Owner `Pays Tenant Pays Water & Sewer, +` •.-: _- .-- 86.o% 14.0$ Gas Heat 69.68 29.1$ Gas Cookery 51.2$, � _48.6$ Gas Hot Water74-91 _ 74 .9g 25_.18 Gas Laundry 74-'q% 3T 13.68 Electric Heat 8.1$',.: 91'.98 Electric Cookery Electric.Hot: 8$ 99.2% Water 5.58,' 94.5$ Electric Appliances_ 22`2$ ± 77.88 Electric Air'Cond: 30`18' r 69.98 -32 , Appendix I , T, 'ilji 1 - OTHER INFORMATION_: AMENITIES -AND FACILITIES, FURNISHED INrUNITr. :. _ ,., S Figure 13a: Percentage of Units Providing Appliances, Carpeting and Drapes - Stove { Refrigerator 89.7$ -- — Garbage Disposal Kitchen Exhaust 71.7% Fan G8.1$ E Dishwasher j Carpet - Drapes 7720:9$ .5$ 601$ - Air Conditioning 84.9$ z Figure 13b: Facilities.Furnished in- riLaundry Laundry'in'Buildin Laundry. on Site" g. 23.3$ ,(39_3$_ of "(38.9$ units) -'u ' Community Room 9.2$ of units)` Swimming Pool' `' 2:4$ I (44.,8$ of 1.5$ (34 '-9$'of all'=unirts' _A all uni't's) .Figure 13c: Percentage of Units Street with Services'ProvidedLand Off ' Parking Snow Removal - Lawn `Care ' 87'S $ Janitorial - _,z,; -Off Street Parking,_ 88:9$ Figure 13d:, Bathing.Facility_ Identification- - Bath Tub _ -- 15.3% Shower Bath -Shower Comb. 6.7% ; ' 72.3% -Bath in Unit- 89:7$ Bath Shared s ,Bath Outside Unit 4.2$ s�1 -34- � 1 OTHER INFORMATION: POPULATION 01 SAp1PL13 UNIT. S Race: -Wh Black Black_ --- 93H - --- -Oriental'- 3;O€:I- - -- - -- _ :Spanish Speaking 2:4°a eak�ng--American 0No , ?gsS 0.49 z J - 0.048 Sex " Female -51.3$ ` Male - -- 48.70 Ilandica - .Peed`: `Total 8 "of Surveyed 'Population Physically ---- 1.30 s ----- Developmentally --- _ 0`9% - :. -__ _ --- - 0.4% �� ' Marital .Status: ; Single ---51.38'. Married - 47.78`' Other --- i 1Qu` �C Age: { o J 17-22 - 21.78 22-,35 _ 55.18 :,. V 35-55 - 14.08 55+ --- 9.28 1 1 1 - `I -35_ • . Appendix I 1 LEASING RESTRICTIONS: CIIfLIIRGN 71.5% of units permit children. 28.5% of units do not permit children.' Iasi These figures include all "yes" responses in the.group'.permitting children; however, many of the units would be too small;ifor this to be practicaL,;except possibly;in the o£ onq adult'and.an _case - infant. :. .A Maximum Age - One unit reported restricting, occupancy of children to infants (under one year), a second unitreportedrestricting children under two yearsofage, twelve units,(.3$ of all units) are restricted to children under four years`of.:age. r. Minimum Age - A minimum child age of six years is set for five ' units (.l% of all units) and children under. twelve are`,prollili`ited in 107 cases (3.1%) of all units). Quantity 2.1$ of all units are restricted to one child �._ , 9.5% -of all units are restricted to two children - hildren:16.7$'of 16.71V ofall units are restricted to three children. ,,;_ One unit each reported restricting the number'to`four,`f'ive and seven children. ' 1 I 1 1 1 36- 1 Appendix LEASING RL'STRICI'IONS: LL•ASE TERM 90.8$ of -units require a lease" c 1.9% of these have no•'Tease-term•required' -5$ are semester leases (4 months) 25.8$ are school yearn<leases;(9.months). 62.5$ are calendar year leases (12 months) - 1$ are two calendar year'leases'(24'months) In cases where lease terms were optional`the shortest ' reflected. =1 term 74.4$ of term leases • permit subleasing, usually with owner-'s- approval of subleasing -Th, tenants is 'figure includes -' landlords ,assign .the lease, i e', enter into new contract with the new tenants eliminating as parties for the contract. original tenants ' 25.6% of:term-leases do not permit subleasing. ,*._r 38 ' - 1 � • Appendix 2 ,. i SURVEY, PURPOSE --_ I_ marketeofuIowaeCityt£or thoort is 0,analyze the ,"rental,hous ng purpose of establishing current "fair market" rents and to focus on the future need fo'r planning by the :Department of, Community Development tng 1 SURVEY DESIGN ---------------- A cross sect, on',oE landlords throw, 3t• representing each &numeration district andtvariouslc were s.4e ranginor more g from single family dwel'ling's tt' iPartmont c'ompl'ozes'`wi'tti� he C the rental structuresnwithinreachn197016*ons sweriumerat onselect d-i's't'ric ` Landlords were sent a letter of:notification (see app`endtiz r_.a I{)t t phoned for a,personal interview,: at -which time a,pzepJar�ed questionnaire was completed., The survey measured the net 'rental rates, wHich'are based on apai,tment •size, aocation, structure;;age, =and 'the number,"of amenities and services provided`: 1 .it 1 1 t I �. SURVEY- METHOD: Questionnaire - d rJFr� Y 1 I3uI in Information. Structure COMP ex, num er o- ui type, number of. units, in the I' cat ion ''date `'acqui'si'tion-date,nzoning-distr..,i'ctructio1970 e,,,conver- enumeration district. r'-and'19ZOIcensus i, 5taucture types 'were identified from the following definitions derrved fron'the Low Rent Public Housin-Roconstruct¢mnrHandbook' January 1974, -as o ows: , Semi -Detached ., ;... - A dwelling structure containing two living units separate & vertically -by at- -common -:side (party,=wall) _; Row --`A non -elevator structure containing three or more livingYunits wit_ the living units separated by vertical divisions termed party ;I or lot line walls.%:Units' wil.Iusually`havetaiprivate`entrance and private'interior stairs Walk Anon -elevator z „I , multi level structure,icontaining two;;or more wing units, in which the living units are separated horizontally: by floor' -and/or ceiling -structural elements. 1 IT Note: The number of each secti"da on of questionnaireta`isr-identified on the survey questionnaire (Appendix 1). 1_ r3g_ Appendix 2 :: Elevator - A dwelling structure for which an elevator is ro ' Mobile 1(omes -- P vided. o factory built structure (s) equippe"d"wi.th_necess2ary 1 serve— c nnections, designed to be utilized as _a ivin unit and" is readily 'movable. on it's own'runntng".gear'a`nd usable without' a permanent foundation J. Detached- ,= - A single living• Yb Permanent open space, unit which is°complefely surrounded``' S.R.O. ---Single _room occupancy,' refers,.to an F single habitable,unit,``used or intended to yberusedofo'-,(, ,grmf rooms-fing Sleep, but not for cooking and eatingpurposes r .,;:r•; Modular IE7- A factory built dwelling,designed'`with'a Yf,r oun anon and not readily movable The" a pprozimate date'of structure `constru`ction ivas c"ollecte'd as a general index, 'and possible determining factor,' to general' condition size; "m'aintenance, -and 'rent of a unit Many-`large'lhomenera howa City have been converted from their `"or`i'ginal' 'sing`l-e: fam'il"y`�dwellring ' use;and by noting the conversion date,:the time Period for which the structure had been utilized as a mild-fam'31.P.y rentak`_'s`tructur,o 'PIT' - be be determined. The date of acquisition b somewhat indicative of the turnover rate oftrentalsproperner is The total number of, apartment units, within the "complex is, another -descriptive characterisfiic. of the unit as _well aex ' variable -influencing rental charges. - possible , We selected a sample of structures from each of the 38 enumeration districts . -in City This allowed -;1 1970 `census data, 2 ) .comparison of.data,;to'the Iowa Cit _t Presentation of f ndings;repre_sent�ing aLl o£ '. Y, and' 3) studying of --the relationship:between ,unit location and rent charged. �'' The zoning district -.was identified 'to study rrthe jreliat onshitr of. , zoning to rental charges. p Al .Rental,"Information.,;Identif,:ies ,number of bedrooms rerlunit .; ' size o unit, amount of furniture provided Tc" vacancy rates rent increases, damage dep©sits.collectedPand fhe`' , _rent chargedi .. ,unit, number of additional iunits planned vor.l.,under,construc;tion. ' `l r a t r'ri a) Rental information is reported by apartment size - r vd , (efficiency), 1 bedroom, 2 bedroom, 3 bedroom' ; m0b-droom 4 orore bedrooms ` Rents and square footage for an average `unit of each size was :recorded for;each 40- • Appendix 2 b):: Annual vacancy rates were computed by multiplying the number ' of. units .vacant in the past" year ;by the' number' of months.- and`r comparing this; "figure with 'the total number 'of unit months 'fore`acti'"! complex or structure.` a 6.{ Iii ' EXAMPLE: 1. `Apartment.Complex 10 units- Total Units 2• Vacant Units 2 units ' Months-an Ycar Months Vacant x 12 months Per "Unit x_2:imonths';;- .i- 120 unit monthsl; 4 unit months. 3. Vacancy Rate 4 unit,months 3 3$ .120 unit: months The vacancy rare is obviously important, in determtning the demand ' for housing, both rental ,and owner-occupi''d.`' Summer vacancy rates assess' tI implct 'of' stude'nt's ni.'ne �montfi residcns' e'd o -the availability of• rental housing' Summer vacancy, fdj!es were based on three' summer months rather''.than'' twcl've-rmoriths'for tfieD annual rate. _• ' c) A damage or, security deposit is a one`-timersum of'money "- collected from the tenant, at the-beginningof-:`occupancy, to be held in;escrow, by the landlord,'until.tenancy is terminated It is to ' Ue :returned to ;the ,tenantiter occupancy- if t 'o apartment =is free de , _ damago_(in excess of "normal wear anciitear") and`ou'tstanding debts, or used to repair, the unit` to ori.ginalcon'di.tion. t''-°= ' )_,Rent increases for the.past.two yearn and for next year were-noted because they-indicated trends in'"fair mar]cet rent's': '_The land- lord's intentioif to; expand his/her'renta l,=property;11by. buildingtrZ ' additional units in'the same area, was noted e) `In the survey each-unit'was identified as 'furnished when_' ' furniture. was provided within con tract'rent,�un urni'shed;-partially: furnished, or when applicable, unfurnished but furnished,for`an additional charge.and.the amount of additional chargq,was-noted'. A furnished 'unit ;provides sofas, armchairs;','beds;`tables, ind��-dressers, etc. as appropriate for the ;apartment size and ,tenant's use. An unfurnished.apartment-might ,include appliances, carpeting and drapes, but .does.'not'provide any -of,. the above listed articles'`of jfurniture t s. Operating Policies: Lease term and special children and 'pet"• ' policies. I t ' Leasing policies were noted. 'Some landlords _haverittenacontracts, other verbal. Written leases were identified in the survey_,and if a term was specified, the total number of months was recorded. If ' -41- • • Appendix ,2 subleasing would, be permitted, it was also noted In `_some leases,_ " restrictions on-number and/or ago `oC ch_ildren arc established 'restricting size orIthe 'i, Other leases .include pet restictions pct 'identify the supply 'Wf- 'housing r' number or pets. Leasing policies for short term residents and For families with childrpn,. r available or pets. t n 4. utilities: Amount and responsibility: for payment `of elecand water bills, necessary for establ'ishi'ng fair`'market trics y rents r , et rent includes costs of utilities Since the fair,market'rent (_n) except telephone, this portion of.:;the survey 'is`essential as a basis for determining a utility cost schedule On the survey questionnaire, �. the,party,-responsible for.paying the utilaty bills is identifyicd monthly., with an "0" for owner, or "T;" for;_'tenant., Then�the average by number of`be'drooms and.type t'of titihity. charge per utility is noted In. addit-ion::toahe_ survey information, ,utility _darta, w,as collected- Average '.. from utility companies (water sewer, and/ gas.-;electric) i I"I determining costs „ as estimated.,by utility companies:, were`;used'in 'this between' the"" , net rents for purposes of report;.`The`differences the landlord's estimates are "compared`"' utility company; estimates and in"the survey findings. i Ai-listing`sof appliances, service's �<j 5. iacilities>-and 1r .Amenities and specia acs sties avai able and included:"in thefre`nt provided ,: for an additional fee. r, , ,,The availability, of. listed appliances, services;,or special within the complex,., facilities-was; noted ,by the_-number..of,units was•noted To,addquately"describe a y _ - with -this1. item"available, typical rental unit; it is'`necessary to know which if'anyj of the items in the rent. ;When ,available,,..the,approximate ,are'!included; cost.of:providing,or,acquir.ing the services was noted . 6. •Parking: Shows-number of spaces, type, and cost The interviewer-noted Miether or not off-street'parking as ' e "' available, enumerated by'types the number of;<un-ed;''reserved,' - or covered spaces, and noted any additional fee for parking (rate ,iw per month). laundry 7 Other Facilities: Availability of bathing facilities, face sties, an air-conditioning. r c Appendix 2 Bathing facilities were defined as shower, tub, or.combin a cat the number', of each; per,'rental' complex,- was' notTh'e''s location of`the facility was defined and; rioted=as.'w�thin' he:unit; shared, laundry' outside the unit. ;The an of°ill air conditioning and laundry facilities was categorized' r 1: r ,, 8• Tenant Po ulation: Race sex s` tenants i anti e of ie -per complex.-Restr'ictionstandSPreferand ences'wereil noted.';' The, number of handicapped residents_ and =the number o'f' accessa -le 'units were noted. To verify the tact tfiat the repo'rt'.would be representative""€:I"a of Iowa City's tenant population, We gathered basic dataYon�race;?':r ' sex, marital status, and -,age of tenants Th.is,data,could-also e; used,to'.idcntify resident.popula`tion types in'variouscity Locations. - 9. PLannin Data: Operating expenses,.rcal 'estate taxes; and' -'.,.r debt servlcc._- In order to plan adequately for future. rent al.h"ousin effort was made to understand 'the composition=of currentental.:` ' ro-11he The Pre-test indicated that 'most'landlords' would be willing to }ielp,.by providing figures for'debt`'service; real''est`ate twilling f gurther operating',.expense.s Debt service was'•recorded=as an=annual ' figure,includi'ng principle,and.interest,for all outstanding mortgages on the property. Real 'state'taies were noted 'on antiannual-basisl' Other operating expenses include all costs of;management, maintenance, ' staff, office supplies, paint and tools, etc. based on an average year. DATA `COLLECTION: Ori - �1 r seal Surve -Sam le The'sampLe was selected wit two specs ications: num er o -units 'in structure or complex and 2) structure location: ,Using code enforcement; files;," rental property addresses and number of units were identified; and ' using the 1970 Census data, we identified the number''of�units,existing in specific areas of; the city -- 38 enumeration districts:=Ten -,, percent -=of the:sinAle.family dwellings,; duplexes,,three4orfour unit ' structures, five to.forty,nine unit structures_; and:. larger complexes with fifty ormore-units were selected, within;each'enumeration district:-. If; the number o£:unitsl-identified by the; code enforce meet files exceeded l.was' he number identified by.the,Cen§us,t,10� of the'largernumber. was .usedras'.a basis for- .sample selection The selection process was random within each group.AYnumber` r (1 to 10) was drawn from a pool ofnumbers and= survey participants; _ were selected from a list of structures'based-on`ihat=number` The code enforcement lists o£ structures.were.,arranged$.in;alpfiabetical' -43- APPendix,2 order according eve ry,grou g 'LO street name At least` P and t10$ of larger' gr' s one st:ructurc 13 or Ps were 'chosen from' Prom, the list of single tamilool of numbers 'r.3 w1s: selec'te'd ntJ j 3, 13 23, 33, etc. Y dwellings in enumeration districE- 5j �ms t}te" ''• were selected until 10$ was'representod._. DATA COLLECTION; , structti es Interviewin L i 'the current the records oodewner of each rental �`r, _ to each landln thexIowa Cit pert Y Assessors Officty*ij was 1_denti'fied.'t6il;ri appendix.;3) . ..,Initial acontacthe survey purpose and letter wa`ssent'g week of mailing, by tele Procedure' Phone was atte (see meted withln'one I ,The first ues } r. appointment andq tionnaires _were com "r ' ' 2, 7 mainly large Personal int'crview withlthealurin andlords' 8 land owners g a ,schedtiled ` :r expedite the procoss )' /After (these'-' when ,.people were the first week, in. order to: possible. This was interviewed, tele and a relatively typicalefficient for land over. the individual rental situation. 1Thes with fewf phone ' familiar units i a ,-rresident- management was landlord'or arioth{er wererabout` mana propert g lntervie wed: ninety-six ten minutes in:duratonapa erTOspouse Tele Y -six surveys.Nere com °r -P port Phone interviews partially: completed, but_noploted for"anilysisy Three hundred missing data, or .because 'of used "in•,thc Si_x ot}i`ers"wcrc ' , ,easil anal' �' Y.assi ned special rental's" ysis aocnuse`ot g numerical values:_tor sirve Pertinent. 92 landlords --were �reements wh>ch`werc? reasons contacted,but'not intervy .data gat icwedsfO r=the^foll Owing t� 31 refused; - ua 30 no Politely or iudel e r. r longer applicable; y for various reasons' 29 ,unreachable;;had.movedproPerty Ivas,'not,rented Trn be.reached , were.ou by telephone + t of town, -t could not 92 Total no , t: interviewed ., , , ? I,, } SUTVe taft, - + , 1 t 1 �7 r� i J7? _ - r `•.^ _. A staff of.four to ether completed. `t g closely,"often1- the -interviews.:: BY using similar interview' The group workedZ�r is ex Procedures ands iag in'the-same-room, overs; ' pected"that'uniform techniques .indatar telephones, viewer. The same quality data was developedcbllecton questionnaires'. individuals wrotef yl each it u for data the questionnaire In report processing_,,and-anal , coded , Yzed,theadata DATA ANALYSIS: fortthe,,, Final Surve Sam 4 The''facts'and' figures dorive&�from the housing+surve Y>are ' * These recrdbased os are public information. ;..;. 44 F vv�� • • Appendix 2 , =: a11 the interviews completed ,--rather'than=thplers.tructurese sam on. of nitia]ly selected to study. _.:.E i'In,error, thc,identified="sample total surveyed tin its , -questionnaires" were computed,with;.-the pool `oTIJ9i lly:Pltnncd. Thus, the "rather'than processed'soparately..as, units or approximately half of thc�rental -Ellldl rigs are'baSCd on -3;500 solected 10% by complex st�and units ',j Iowa,City,.rather than -a location. s� p_p Figure N 'Rental Units by ;Locationin -Iowa City (see accom an �n .0 map) - - Area Area Area Area Arca :Area '.Area Area` Rental _.l 6 d 8 City- 3 4 5 - , .._. 2 ... Units .. 163 688 370:- 169 67 x1187- 3500 Total in 72T '. Survey, .:' 630- 317: 319 460-1.`1378tr�6700 2313' 264 1019 Total in Area % Rental Units Presented - By Survey _ ,, .,. '37 � r, ._ - 610' By scattered thr:oughouf the ,city insomewhat these""3,500 units arc uneven- porportions, pifty to seventy por.cent of the units=�inx�five least_number ' of the cight`cty.areas, were surveyed In Area 7, the 1.5 of the quantity of units were,_surpeyed; a number'representing`voniy composed of 'single identified by the 197O;Census' ;This ;is._primarily multi family dwellings, ,'. family'dwellings1.and duplexes with!'very f,ew slow and makingquantsties hard'to- ; thus making the survey'; process the ient'di units were _surveyed'. This survey. In Arca 1, only, 31%=of where several hundred ' includes the'Lurban renewal_aiea oE`Iowa=City new construction units have been removed :since l970.-room'for this £actor which has not yet_begun:':Considering ), weacancas'sumlu e the '-? -university housing (sororities an3;fraternitie -'Or of `the units in -Areal. _-'Area 8. survey included closer to 5,0$, 60$ all rental units in this area are is the:otherrdeviant,'86% of. a large number of large multi -unit ;complexes represented in the survey, are in Area, 8. were 396 surveys comple3 ted including rental structures ing There -,`These.structures;included 3,500 dwel of all sizese-and locations,. i' units bedroomunits 610 zero bedroom units *,y 1041 one edroom units 1506 two bedroom-'units- 242 three bedroom units 242 101 units with::four.:or more..bedro;oms -46- • • • Appendix3 ' • CIVIC CENTER 410 E WASHINGTON ST; ..1' IOWA CITY. IOWA 52240 _ II Dear Rental Dwelling Owner: The City of Iowa City will be conducting a survey of existing rental housing `duri'ng the:'coming-`weeks '-` The+most :immediate ;use; ofi -,the data, :gathered "wilPlbe to''substantiate -a request !that•:the Departmentnof) Housing and,Urban Development -(HUD) altev'the" Fair eMarket;fRentalr';` ' .. -rates that have been established for:=lowa•City'to:-more accurately? 'reflect' the:rental- rates` in'this' area.` We; hope .to contact aTslarge. number =of persons who provide' rental units 4wi`thih "the (city.;) (IcThe ''information gathered wi111 be used in-�aggregate 'form to ldescribe:.. i t1 ; the 'supply :-of rental housing iri � the city as a: -whole'; as -required'.;: by HUD. Additional'use may be'•made "of this information for general planning purposes. ' The type of 'information to be collected will include such items as: Rental rates and vacancy sates by unit size. - Changes in rental rates in past two years and - - expected changes in coming years. --- -- Policy on lease, pets) children, :etc. Utility _costs and type ofutilities by size of unit and type of structure. Items included in rent or furnished for an extra ' fee (furniture, stove, air conditioner, etc.) Parking.facilities. Tenant characteristics (Age, handicapped, sex, e race, etc.) Costs associated with operation of rental unit. Since the survey results willprovide-the basis for a request that HUD alter the "Fair Market Rental" rates' established for Iowa City, this could be considered a report to -a governmental agency. Accordingli there is no guarantee that the 'survey;'forms'themselves:could be` kept confidential since governmental reports are part of the public record. Naturally the City Staff will utilize the survey -results" in aggregate form thereby_ preserving confidentiality-. The survey.- forms urvey forms need not be made available to members of the.public although it is certainly appropriate to make the aggregate results of the survey available for general planning considerations. 1 • • Appendix 4 Intervieyur --. 2D__ _ RENTAL HOUSING SURVEY Gnl$I111 jnf Orm7t i00 - - - -'a Name+of. Complex = - - -_�� _Wo.no3.Y..r t Ada rese- - Owner's "me -_ -.. one ,. ,._. ress orent �Jrf q11 from.,above .. _ - Manager's Name A resa orent one . from above. ...._ Building Information G 3C,n, Type of:Structure (1 of units) - - Conhtruction Date,-. r'J S. R.O.. Walk-up Major Conversion Date by -. Detached _Elevator —Semi-detached.._ Home Date of.Presention _Mobile —_Row.llouse. Modular, - - Present Owner - ---., - .-- - Rental Information S.'R O: "0'DR. T DR. "2 -DR.- 3'DR. r4. HR. '- TOTAL - Humber per month _.. - --- .`.__ -- '5 Square Feet- , - Annual Vecancica - - - - - --:- Summer •Vacancies • Damage/Security Deposit - - Rent increase Past 2 years - Rent increase' in next year —_ ' Additional' units Planned/under --- - Construction_ _- _ - - 'Furniture' Units .Unfurnished_— Units Furnished - Units Partially - Furnished - 3 -. Additional Charge 'Furnished Per. month - - Additional Charge .Partiallyy: Furnished Montle Per t operating Policies .' Lease Required Y _ __N - Pets .Permitted Term - Months Size Reatr.. -Y---N Y None _ Sublease Permitted Y ---m - ": '.- Rostr-. on Num. __ N Children Permitted Y. ---N -. ? _50_ Pat Deposit _. Y - . Age Restrictions -Min. --- max - r r OLhc[ rao111tic e' and Amcr_e■ - �.Append.lX 4 Utililion • d. by, Averago+ • - -- It 7 - ,Checksif{Addedi I,jq ItotTeantf; re. n V Monthly., p' ..., ;.• 1 , -:- ,.-. UtilityBill .. . ".1 : 4Power BA. -- ' I Refrigerator . Y77 Hator L d. by, Averago+ • - -- It 7 - ,Checksif{Addedi I,jq ItotTeantf; re. n /T Monthly., p' ..., ;.• r .r , -:- ,.-. UtilityBill .. . : 4Power BA. -- ' I Refrigerator . Y77 Hator r Cold Water ? - �Ge rb.. Disposal :: N ---- S -=Per -- - : i .r(.r Xitchen Exhaust/ Hood -- Y-.... --N, _-Per Dishwasher Y N Cookin�y I(oE - -- Carpet - Y_. N - per - we£or - _ ..- $ -: Per per Drapes Electric N S i • SwimmingPool-- Y'. .. N.'per per r - . -Cookie -/:>,u _ [.4, -. Hot Hater --- Y-- - N - - _.. - ----- - S -Per per - ..... APP1Cencee.—tom ' - Lawn Care ._. ... Y __...,-N... f 6 .impar per I. rrt .t �AirCon-d:__1'—,._ Snow Removal Y -- Aundry' ' Trash Collection Y N- 0 _ par per - C ._.--. Oti1e!_J S `. Heat Mr pQ1 - ' _gook ng— parking available? Y N „ HOtlter -I NO -Add. Chg.- I Add.-.Chg. -Amount-of Charge. Unreserved -- - ------- -. b per Per Item __ - 1 AvailblAvailable .. Available'' Approximate Cost Or AdditioePrCherge:Chg n It 7 - ,Checksif{Addedi I,jq ItotTeantf; re. n Stove —_. - ` .Y p' ..., S _ sr ' P ' I Refrigerator . Y77 _: - �Ge rb.. Disposal Y N ---- S -=Per -- - : i .r(.r Xitchen Exhaust/ Hood -- Y-.... --N, _-Per Dishwasher Y N - -- Carpet - Y_. N - per - -- - _ ..- $ -: Per per Drapes Y. N SwimmingPool-- Y'. .. N.'per per r 1 . -/:>,u _ [.4, Com _ Community Room. . - Y-- - N - - _.. - ----- - S -Per per - ..... ~'-- ? ' - Lawn Care ._. ... Y __...,-N... _ ... ,_ 6 .impar per I. rrt .t .nri Snow Removal Y - N.: -par -_"- per -- ' Trash Collection Y N- 0 _ par per - Janitorial Y. -- -N S `. Mr pQ1 - ' Parking`:- Is offstroet parking available? Y N „ - -I NO -Add. Chg.- I Add.-.Chg. -Amount-of Charge. Unreserved -- - ------- -. b per Per Reserved._pa;.__Por - -_ Covered _ per '... _ Total — •—APPendix `4 , - other rocilitien and Amenities - Chock whore -applicable. Bath Tub Shower Comb. Add. -Charge_ Laundry Facilities*, (Clrclo)Y=i j' ., Wlt(iin,UniC= ,-Shar9d Outsl.de Unit_-- ryL'. ... Available a Included in rant -`. ��--A Air Permitted in unit tenant utility 1'urniahnd'in unit ?' CondfCion>nq Available a Paye `—Available-,within'buildinn _ (Circle) ` Avellablo for-add-.-chargo:'6_per---- { Not provided - May provide awn- ...Available?"on_"site Not permitted- -- i ` Free Coin=,;Oporatad_ -_ Nearest Commercial - _-Facility- Blocks 1- f . Composltionof Tenant Population Race (% or Black White Spanish Speaking Oriental _-American Indian, ' -Other Ron speaking NA -{ [ Check -if by restriction.._.._.:. `" "i 1Sex _ _.Female Male NA , ate r Check ii composition occas oned by restriction. .. Age' (Excluding children under 16) (t or 1) 17-22 • 22-35 35-55'.55+_.NA i] Check =composit=occasione�by restriction. Marital Status of Tenant Household (% or RL- ir`rxJ single" Married Other couple - NA_ oecaeloned by ciion. - _-Check i . composition rests -------------- Handicapped'(% or'1)-'- - ---- _ _ �- -- Observable'physically handicapped ,NA A - -handicapped -----N - _.. _ ..._ ._ -.�:. - '-. Developmentally by.an unasegted wheelchair, occupant NA`_ ..Number of units accessible doorswideenough for a`wheelchair -=t? Number of -units with all inside - - :occupant.. to .pass through -...NA Number -of-..unite.with-_.all inside doors wide for -&wheelchair occupant !to _pass through and a shower -with &,seat _-NA-` Planning Data --( u - -- - - $ Amount -S Gross Income t w/loon Occupancy ' 1r4 iVacancies =' Total Annual Operating Expenses --.. �:- $ - - - % Y ,U � Total Annual Real Estate Tax -Expenditures' $ TotalAnnual -Debt Service. - — --- Total Annual Income from Additional Charges .. 5 .t ` Adjusted Rent ' An adjusted'rent :is ;a computed<rental figure, ,for purposes of this survey which enables; categorical --comparison of -"units of tall sizes'. The figure is-computed�by.alter'ing-rents-•-for zero, one; three, and -four bedroom -'units to ' represent�a� fictitious, standard two'.bedioom_unit -.The rent difference between an average two:bedroom-unit and..an average zero, -t ' one, three, or four :bedroom- unit .was`Added to;;the latter--] category'to;form-a fictitious, standard-uni.t to'be' compared to=other similarly derived figures.-_ f Complex;_ ' - A complex is a group of structures -owned -and managed by --f one person -or body of --people. -For- purposes `of:_this__s.tudyi, a.complex-.is enumerated as one structure i € Contract Rent - - - -- Contract rent is .,the amount of -money payable monthly -to__r ' a -property -owner," as agreed upon by, both,parties_,ffor=unit occupancy. s € ' Conversion - A conversion is a major alteration in' tihe_structure's"_use, from commercial: -.to residential_or, _,a Chan ge 1nIthe,number of dwelling _units within the structure This could aleor'indicate ' :major rehabilitation of the structure -The- -vast- majority: of conversions were 'an'increase, in number -of - dwelling- uni.-ts-,within the structure. € rtt a Enumeration' District - ..,," € An` enumeration district , is an area within : a city, defined by ' 'the` -U'S. ,Census' to enable" co'mparison,of-approximately'_'equal 'portions 'of-the-populus For this'; report_ we _used! the'.41970 _iU.S:,Census,defined enumeration districts. ; } E ' Fair Market= Rent v o; "Fair Market" rent is a term-used--by�the;U S.! Departmentof -"Housing.and::Urliari._Developmerit_which_ _may_' - tlie "going rate or "standard rent", for of unit and includes" utility costs", etc:; -For 'purposes `of this report --it- ' gross rent Gross;Rent 7 A;gross rent Ts the amount of moneyF tI unit including:al'l utility costs oche -Appliances__and furniture_ provide'fog _aie_included. ! 4 , - --53- ar a.a c.1 ucr--vv-a vca.ny c f. aid jto occupy a `ren' r than_.telephone:�___. no'addiftional chard j 1 s. HOUSING DATA BY ENUMERATION DISTRICT Appendix OF STRUCTURES _ NUMBER OF UNITS _ ENUM. .NUMBER DISTRICT 3-4 5-49 50* TOTAL dup_ -:3-4 5-49. 50• TOTAL sfd. dupe units units' units sfd_. 4 units units units 1 1 0 0 0 2 22': `- _ 4 s0 0 0 ;4 Oi: Bt 23 0 8 . 4 24. 4,,. 3. 1 0' 0 y Bc' 63 '90 25.:, 8,, .7 2 g 0. - 25 2 2 - -0 11 294 309 0 1 1 6 3. 11 "i10 : 33 0, 's57 , 27' 3 = - 6 3 5 0 17r 3.." 0 9 -; al' '2 7 .1-21 29 l 1 2 3 .. _0 7 . 2 7 2- p 0 11 -.:_2 10 .- 6 0 0 18 30 6 1 0 12 24 0-: x,37 < McD 31 1 0 4 1 0 12' '%2 lli` " 30 X03 43 0 32 _ 2 6. b. 4 0 33 3' 3 0 0... ---34 0. -0 0 0 0 0 0 0- 0 35 0 36.s �• 1�- 1 -2- 1. 0 5 ..1 "2,� 7. 10 OY 20 493 686 '. 2 2 8 3 .5 0 4 8` 181 37 -0 4 2 3 0 12 3 8 8 50 0=- 69 38 3 -2 1-.- 0 29 07. `'32" •iry'7 39. ..2_ _ 1 0 3 0 6, 3-. 2, 3 ..12 0-. 17 40 0 :,.1 ,-1 1 .0 ,;.0`. 41 0; 0 , •0 1 0 i .. 3 0s 8 1 �i5: 31 qq� 01 5'3 t 42 1a" 3 1 _q -, : 10 e7,6 0ti 101 r: 43 1 7 6 0 18...sh' _ 4 5 0 15 2 7 20 72 0 101 44 2 4 4 8` 187 IF791 nr0-= 109.:r !a A 4 4 5 6 0 19 is U' .tr03 Cz24 . ..q6 8. 4 2 0 0 14 8 .:,5 52 y0• 74 47:.'' 6" 17 10. 7 ' . 2 '. ..,3 .', 4 0 0 - - --T-- 48 49 0 0 0 0 0 0 0 0` 0 0 0' 0 i22 7:�t v25t >' 0 350 0 x:0:.. g; ..,0 --AA 56 51 3 3,:.i 2 110 ` :1 13 5"' r3-. t)l0 :21 - '52 r 14 3i 1� _0 113 _!4 ,.,8_ ,r,0 :.r0 ::i �t -14 1 •, 53 6 -2 _ ., 0 30 54 4 6-; 0 13 4. 7 3`' 16 - 4 -.:: 4 _- 7 0 -.: 19 4 S 13 67 0 89 55 4 8 2 6 0 ,�iG i•16t' ,- 56 0 12 >10 g £0- ;30 scU� "19 57 10 5,.., 15 6- •.0 54.; 500 568 ' 5g r-;8 3 r 0 2 :17=- 14: y=8 16 p Obi , 33(e .^.'i0 t r49 " 59 16 0 0 Z 0.• 17 49 2 1 10 0 131 13 ',206 0` 36 ME 11- 1847 3500 TOTALS 132 120 55 83 1 9 1 399 (confined on following page) DISTRICT + " 2 br.'. 3.br-t: 4f br 1• zOISTRICT - 'N/A-:". -N A •. N/A.-, _c19' 00 22 0-. - 2- 0- 0 -- 0_N 2]0.00'` NA N/A `211 ... _29S100 240 0 24 -0 8 5 1 , 25 - 12- -17- 56 _.. 2 5'2 _ c _. ` 26 - '276 - 24'8 -. .. _. o- " .;:. ]97:50 N •`i 4' 22-- 24 G' 1 125 - 22150�� ''63'33 , 27 -'20 _0 _ ''S,.. 2[•7:50- N/A 28- S 8 0.- 95.00 JS -..,•, -- 29 144 13 - -. ,.;1 : -- -.`trss180:00 0 - Y -1 17.14 -..fir - -125.00 "16 213cb4=- 3•tEj33"' 'c�` 30 Z-: 2---11 3- 0 .0 31 .0 4 ` 32 0 1 ., N q y, 32.: 4- - 22 - --16 - ---1=- - 0-- -100.00 -. .. 1201,94 ;; 33 0 3 3 0 - 0 N A 3 .. ii`( N A- ,,.• 0' 0' 0 0 0 N A N A N An 34 35 0 -. 96-. 267 1.7.0 80 .N , 209.76' 263.31 36 2 .a .::: 9 1:-.- 0 's ::-155 - "-' .00 - 215: SGS : -.255` 00 37 - '31 - 363- 279 - �13 0 151.13 �� 233�JR'341192 f ::Ch A�'cc 1 3237 1 3g 10 13 35 11.. 0 165.00 9 31 5 5739 334.09 h A 287.21" y dt r 11 17 2 1 1 100.91 '' 177.50 295.00 35 '1 :_CNA .7 2 -IN A•' -575.0011 ;Fi238 2'. .401- --0.. 3 2 0.` 2 41 -:. -,.3`. 3 _:.3. 0. 0 130.00 191.00- 175.00 1 A -- - N A '- 193 -•'Y, ' ' 42 38. 11 --3 - 0 - 1 '110.30 - 52 186.67- N A r; il•r S- 5 0 43-- --2-- -33' -62' ,4-- 0- -110.00-- '- 6 226745 -.290.00r -N/A ' '44`-' 19 -�57" 5 1-' 101.40--° S 00" 225'61 f'Gl':67 '.45 - --- 66 - 9 1 82.00 151.60-' 214:32 296.67 - 5 28 46, .::4 -.7. :.!9.: :..3.: ;_1--- --98.75... 148.5 47 8 44 -16 3 3 135.00 14 27 ]73.25 2GS.00 3 0 a '26 14 0' "'N A 5 25' 275 77 3121141 43.1 49-. - 0 0. 0-..p•: SO _0 _ A 1S 10 0 N A >n ,3 .20.67 383:00 '`2:45 N A - 77 50-' 285':00_. 'ADR;89 •� 51'. -,.0-, 9 0 _ `52 '0 7 11 3.. -0 - N A 13 .A6-• 1963.82 ' 206.67 - N/A 183-.34z_ -- N/A N A 211:15 s ..r: -N/A i.. "/A .211.57 ._, :53:' -- '-0 : ,.p -:13-. 0 .. ...0 .:- .. .:. - -G - 18 - 4 20(109.20'`= 160. 83 �18!<•:75� < 33.,'00' '�} •N A'r'1r"214.04"- 54 -. - N A 162:72" .56 235.00 415.00 230.09.' 55: 0 68 - 9 1 1 _.. 56 -. : n 4 - 11::-. 1 .. -. 0 .. :;, N/A - 129:75..._ _::180.46 -190 :00, " N A -- � - -'--178.44:-:: 57= -'p ` "' 6 ' -10 3-• 0 N/A - .-145.83 195:00 N A' 166.00 ` _. :' { 31206194 ' 277:50) GC4 All t 1'IS.37. 58 0 88 334 2 0 t/A 1S8.24 - _.-59.- -1 14 X32 2..� 0 13S.00 175.71'' 22 X97 - 1270:00 V/A L f225 16'•` 60- - --0,' - TOTAL 610 141 1506 1 -242` 1 101 3 _ • Rents for various size units were "collapsed" to form o rent`figure.for each structure t type o enable compariso S5 e figure Listing of Charts, Graphs, and Maps- Figure A: Description of Average Surveyed -Units 7r2^ Figure B: Percentage of -Rental Units -Surveyed @tap)= ---- w45 Figure"C• Rental Units by Location in Iowa City ---_ ---- 46, Y - -- -Construction -Da Figure la: Number of Units by e, -,- a Figure lb: Age Comparison'of HousingzUnits in Sample to Units , Figure lc:. --in IowaCity= _ ~`� Comparison_of Housing Unit Rents by Structure AgeV10 Average_- - - 11 Figurejd: Comparison; of Rents.196fi-1970,vs. -Total Figure -le: Average;Rents by -Structure Age-'-- ----- ----- ---= -1 Figure 9c: Rents by Zoning t --- i ; Figure 2a: Converted Unit:Rents by Number of -Bedrooms k r 12 Figure 2b: Averagez,Rent-by Acquisition Uate,- ;= -=i t 13 Figure lla. -=-.' X14 Figure 3a: ;'Rent by'Structure and Number o£ Bedrooms-- -�-- Figure'.3b`..-- _Rents::by.Structure:Type---------------------' ... --t _ r _d�_ Figure 4a: j-_ Chart of Average Rent by Complex' -Size Figure 4b: Average'Rent by Number of-. per Structure--,-- Figure. 5a: i Vacancy Rate by_Enume.ration District Figure Sb: Vacancy Rates by Bedroom Size - -- - i --�` _-Partially Furnished Units in Survey Pi re 6a• Rent Comparison by Quantity -of Property ,Owner _=- ' --- _ 21 1 Figure, 7a: Average Rent Compared to Outstanding DebtrService l - - 21�; Figure Ba: t lk 2 Rent -and Age Data - ------------------------ ---i s- ----- - aE Figure"9a: Average. Rents by',Zoning ;District ;- Figure'_9b: Housing Units,by=Zoning.District.- ------------ - District w24 Figure 9c: Rents by Zoning t --- i ; - Figure 10a: Rentsby Area ----- -------- — -- Figure lla. i� i31� Utility hill Estimates by Bedroom Size --------------------------- Figure llb: Utility Cost Estimates --- ------ --- ` =-S =- Figure `llc:-_ Type -of. -Power in. Units and_Per'centage Used for=`. Figure lld: Various"Functions ---` --- - - - 32* 4 y Responsibility for Utility Bi11. Payment j- ---,- i-- Figure-12a: Average Rent for Various Quantities -of -Furniture 1 � Figure,12b:, Provided ---- ---_- . - -s- 331 -- Percentage of Furnished, Unfurnished and t 1 _-Partially Furnished Units in Survey - 'Figure,,- Percentage`of Units Providing Appliances, Carpeting -- Figure.l3b: andt.Drapes --=- ---- -- - 34 Facilities Furnished in:Structures7 34; _Figure. 136: Percentage of -Units with -Services Provided and (?ff, } } _ Stieet-Parking -------- - t --- A igure13dBathngFacility.Ident�fic-13d: �3�4_'• V,- JAI' Tu_.s+l'1_T. : of iowa City MEMORANDUM DATE: February 6, 1976 TO: City Council Department Hds FROM: City Manager RE: Management/L bor Relations Meeting The manager will be leaving Iowa City in the middle of the day on Tuesday, February 10, and 'returning early in the-evening on Thursday, February 12 I will bepartic- " ipating in a meeting of the International City Management ' Associate Committee on Management/LaborRelations and a national meeting of the trustee.organizations`;(the,public interest groups) of the Academy for Contemporary Problems on public sectorlaborrelations. In accordance with Section 4.03 of the charter.Police Chief Harvey Miller is, appointed as Acting City Manager dur- ing my absence. • q_ INFORML COUNCIL, DISCUSSION FEBRUARY 5, 1976 7:00 P.M. The Iowa City Cit 5th day Of Feb ruar y Counnitheet in info on the Center Y, 1976 rural session at 7;pp p -M- Council Chambers of the Selzer, user (7:10 prs present: Balmer' Civic - .' Vevera, Neuhauser (7:10 P.M.) Perri (7:20 P.M.). Staffinembers' et and Foster, Schreiber Present: Berlin deProsse,. Kraft. Mayor Neuhauser • Stolfus' Presiding. Alexander, The ,first item was Public Hearing No. 1 on the Community Development hearing will be onFe Act. It was noted that -the. Housing -and _ gestions. °n February 24th -to review the`;co second�pubhc Community Development Cooreview the Clmmittee s su plained the background Oftheg for five years amounts HCDAct. - Alexander ex - Iowa City's Block Grant Of-thethe second year entitlement?�9This� We -are now,applG -application procedure. Public hearin g more input into This allows the hearing.is a; part Communit public to " -out that the Y Development activities, have shoulders responsibility ,'for the program is s uarelwas of `the Council. g Pointed (1) the Community`DevelopmenteProgappram,.ion consists ofysix-pathe Ment Plan, -(3) the Housing gram ;:(2) the rts: ances b g Assistance C°Impunity Develop - y Council ,and (6) Perfo Plan. (4) Budget, (5) AoL _ rmance Evaluation of the "First`Year. Councilwoman deProsse arrived,'(7:20 P.pi.). Director of Community activities which will Development Dennis eligible under this be eligible and Kraft outlined the pro r those cahich will be -in -.- Programs, , _-the Model g am,.which replaces the -Urban Programs. Cities Program and the Federal p Renewal He advised ch out with'the Federal pen Space` if projects -will be eligible to be funded. questioned if auxiliar authorities: Of therecommended-y.Programs should Mayor Neuhauser projects be readied to should be. Council discusseare ineligible. add if any borhood" the legal Kraft agreed they , in relation_ to '.the HCDA gran definition of a;- " gh_ tion concerrin nei Comprehensive g coordination of the ` In answer to -the ques- Plan, Kraft committee process could only make the noted-that`it would be the In,, and at committee members aware of a minimal he It was a greater degree as the Plan,is ed pointed out that Peen considering the committee P next g Projects not would be pedi year. long range just for this application gating and bilitation of Com Plan._' Uses of the' but'for the was allowed existing grant include reha-• from last year's g structures, for which $200,000 allocation. Gary Ask erooth noted concern that only toons present were not Council,Staff or about question 30- of the per- fromtheaudience` the Committee. In answer it was pointed out that the Page 2 - Council Discussion February: 5, 1976 City cannot provide new housing under Title I of the Act which is what Iowa City is dealing with. There was general discussion of temporary housing on City property. The City, Manager advised that the Housing -Commission -is investigating rehabilitation of: permanent existing housing. `Alexander:questioned`'if temporary housing would be:worthy of buying to rehabilitate, when by future it is. temporary. Kraft stated that -the Act related to real 'property_ Mayor Neuhauser introduced the members -.of the,Cor.unittee.'oni. Community -needs -who were present: William `Dennis; -William Kinna- ' Mon, James Hall, H. R. Amidon,-June`Davis -(who will. alternate with Flo Stockman), -Andrea Hauer, Gary Askerooth, Bob.Conley,'Robert Hibbs, Jim Potter, Ira Bolnick, Dave Heintz, Mark:Januik, Kristina Neilsen. Claudia Dalrymple was not present. This.,committee will meet on Wednesday, February_llth at 7630 P.M. and on Thursday,; February 12th at 1:00 -P.M. at which - time they will receive input and comments from, the citizens. The final public -hearing will;.be on February 24th to review the committee's recommendations. '`Mayor Neuhauser noted appreciation of the participation by these commit- tee members_ Alexander advised that the deadline for the A-95.review of the application for $2,060,000 would be March '1. The program can be amended during the year, but this would have to be'justified'in some way. -. The meeting adjourned, 8:00 P.M. Council moved into the Conference Room 'to finish'discussion of the Capital Improvements Program for FY '77,through FY'181.. City Manager Neal Berlin called' attention to other material pre- sented: the Goals and objectives for 'General Fund of Community. Development Program, Planning Function,::Housing Division.and`Urban_ Redevelopment Division; the memo on the Urban Renewal closeout from Alexander; memo -from Vann concerning the Committee on Com- munity needs., Other Staffinembers present for the Capital Improve- ments_Program discussion' were: Plastino, Showalter, Rauh, -Struve,. - Jones, and Strabala. - The C.I.P. discussion started on Page 13 with Item 44-5, As- phalt Resurfacing, some Councilmembers;expressing,concern and. asking for_reconsideration of past Council's policy,. noting the importance..of, maintaining -the streets. .Concerning -possible -fund- ing sources, Strabala noted that bonds -could be`used for .routine maintenance such as this, but it is not advisable. 'There is no Road Use Tax money for this use. councilman'Perret-noted a. bill,in the legislature to increase theCity's share of'R.U_T.:from . 15¢ to_23¢.'_ Strabala advised operation and maintenance costs weIreI'R.U:T, covered for Streets, Maintenance and, 2/3. of -Traffic -Control. Others:: agreed that'R.U.T. money should be moved into maintenance of, the streets. _ Page 4- Council Discussion February 5,'1976 Item 44- SpruceStreetStorm Sewer Project - Councilwoman deProsse noted that ,-the ::reason _for this ' was because of a future rezoning;, to anP.of£ice`park' -zone. There is already a water problem therewith=` runoff from -the -Iowa -Illinois Building :and the railroad. Several'Councilmembers asked that thequestion of :who is responsible for the present flooding and what poten- -tial rezoning liability would be, be -referred to legal staff, Selzer opposed. -. Item 44- Highway 6-218-1 Intersection Improvement The reason for the signal proposal was explained. Plastino advised that State participation in.rebuild- ing the intersection looked dim. Federal funding :- FAUS - could conceivably,be used forcfunding-in'the ' future._ The State would have to be asked if'rerouting- of Highway 1 was feasible.. Item 44-_ Service Building Lot Asphalt Project The effect on employees' morale was noted. Item 44- Schemmel:Sewer Project The Mayor commented.that'the City was obliged to do. this. Plastino explained the poor design.-' The City Manager stated that our city' ordinances Allow storm water to be handled in this way and hopefully the Ral- ston Creek study ,will come upzwith away to deal with this. Plastino advised that if-City,screws-did thecpro- ' ject, it -would be done with less money; and outlined , what -was planned. Item 44- Highway #6 and #218 -Storm SewerProject Previous Council action and support by Resolution were noted. Plastino advised that the City;_ is :responsible , for closed conduit drainage under State Highways,."and if it had caved in, it would have been the City's_ problem. Item 44- University Lake Development.Bikeway Project The developer will ,pay `2/3, City 1/3, and _Council is com- mitted to this; Road -Use -Tax -funds could be used. Item 44- Parking Facility #1 Project The $5,350 cost for.each parking space was questioned: Strabala advised that the costs were as -accurate as - they could estimate, and compared with, proposed University; ramp costs. The first phase would cost $3'750, 000;,_ 2nd ;- phase planned for 1981. mayor Neunauser noted the need for an Ordinance -re *r_ :. ing underground utilities. Berlin advised that the: Legal Staff is preparingthis. The -need for "proceed- ing now was discussed. Item 51-2 "River Corridor Trunk Sewer Improvement Plastino:explained that this would replace the main sewer, and the plans have been completed years ago-.-,There:is-'` no possibility of Federal funding, but it"would be eli- gible_for 'H.C.D.A._funds. Council: discussed`` doing only a portion of 'the 'project ---'to Kimball Road. This'.also depends on the Comprehensive Plan., The Staff will 'in- vestigate costs fora -portion. Item 51-5 West Park Lift Station Improvement (FY 176 Completion) . Plastino noted that this.is a top priority project. Item 51- Waste Treatment Facilities Improvement -This project couldbefunded 75% Federal, 20% City,; and 5% State, and will be discussed after the 3rd stage'of the Veenstra & Kimm-report is received. Item 52-1 R-14 Water Improvements - Strabala advised that $34,000 would be saved if mains for fountain area at intersection of Dubuque &"College were bypassed. - The`fountain.would be $200,000. U.R. Contract amendments for this were suggested. Item 52-6 Water Plant Sludge Treatment Project ' Plastino explained the present plan. / Item 61-1 Neighborhood Parks Improvements Strabala explained that the ',$160,000 is H.C._D.A. FY' -176' and FY 177. Item 61-2 PublicTreePlanting Project The City Manager noted $15,0.00' of street treet planting, had been deleted. :Encouragement of public plantings in the parking was discussed. Need for larger trees',to plant, subdividers providing trees, establishing a e - forestry as a supplement to what can be provided by wholesale nurseries; and tree planting permits were discussed. Item 61-3 South Side Park Acquisition (FY '76 Completion) could not publicly be discussed. • • 1/29/76 BUDGET ADJUSTMENTS FY 1977 BUDGET - GENERAL FUND RECEIPTS- INCREASES DECREASES REMARKS INTERGOVERNMENTAL REVENUE: Federal Revenue Sharing $ 40,000 Increased funding - Youth Services 100,000 - 0 & M'support of_ Recreation 114,047• 0,& M support of Public Safety Housing & Comm. Development 340,000 Comprehensive Plan & Admin,; Code Enforcement, Housing; Rehabilitation,.Loans &-`Grants; Human Resources Planning CHARGES FOR SERVICES: Mass Transportation $ 130,000 Increased fare revenue Sanitation.Charges - 162,000 Residential' charge - $1;50 monthly Police Protection - 4,040 Service charge for reports Recreation' 15,400 Increased user fees - FINES & FORFEITURES: Parking' Enforcement 100 000 -Parking fine increase - $l to $2 TOTAL RECEIPT ADJUSTMENT $12005,487 $ _0" BUDGET ADJUSTMENTS FY 1977 BUDGET RECEIPTS INTERGOVERNMENTAL REVENUES Federal Revenue Sharing - The $254,047 shown in the Budget Receipt Adjustments for federal revenue sharing reflects the: additional support of.the General Fund's operation and maintenance by-the federal revenue sharing program over the original $307,000 identified `in'last year's revenue sharingallocation. With the application of these funds;' the federal revenue sharing area will have committed all funds expected tobereceived through the current program, which ends December 31, 1976. The increased allocation within the General Fundiprovides`for the support of human services through June 30, 1977, at the current funding 'level of $75,000'per 'year, support of the Recreation Department by $100,000; acquisition of'a new fire truck at $62,000; support oftheMass Transit- system at '$210,000; and support of the Police Department by $114,047. We would caution the Council on theuse of :federal revenue sharing funds and, other federal funds to support the operation and maintenance activities _in`the General Fund.- The commitment of $561,000 in revenue sharing to the general operations has been used as a mechanism to alle- viate the short term financial problem of the 'City's operation and maintenance area. Continued funding of the revenue sharing program is uncertain, and levels of service within the operation and maintenance urea may`have`to'be reduced in the future if the program is not reinstated. -It is the staff's recommendation that if'a second revenue. , sharing program is developed, the funds ,in this area be restricted to primary use on capital projects and not operation and maintenance items.` Housing & Community Development Act - The $340,000 identified as receipts in the General Fund from the Housing & Community Development Act is to supporttheoperations of theComprehensive Enforce- ment, housing rehabiliation,=loan and grant program, Human Resources Plan, and general administration'. Specific HCDA funds for construction.. projects are reflected in the Capital Improvements Program as they have: been identified to date. We have provided a summary sheet in the.CIP and a section on HCDA within the budget proper which identifies the current program allocations and projects identified to date. It should-' be noted that the allocation of HDCA monies in the-amount of $8,224,998 over`a=five year period is allocated on a_year-by-year_basis. The: information reflected on the current:summary sheets it the commitment that has been made in FY 1976 plus the additional commitment for the second program year identified in the first HCDA funding request. In addition, those projects which have been identified as unspecified_ federal aid in the past year's CIP which are compatible with the original intent of the FY-1976-submission have been included as`HCDA.allocations It must be noted that this allocation of HCOA'monies does not include additional follow-up on commitments to comprehensive planning,,-parks development, or Urban Redevelopment within the housing and rehabilitation , area. In addition, it-does not include any reservations of monies for the current Urban Renewal R-14 project close-out or any;: commitments to the current City's share of project improvements. -2 - CHARGES FOR zCHARGES-FOR SERVICES Mass Transportation' The $130,000 indicated'in this area is increased fare revenue generated from a change in fare structure from 15� to 25t per passenger. The increased.fares for mass transportation are viewed as a combined revenue increase coupled with increased parking enforcement` fines noted below and possible parking meter rate; increases. In addition to the increase in fares, it is anticipated that the City will begin to - utilize bus passes during FY 1977 and provide a'no fare :for the elderly :. during off hours. - Sanitation Charges - The $162,000 within this area represents the imposition of a charge of $1.50 per month for all residential refuse pick-ups within the corporate limits of the City. We are estimating approximately 9,000 non-commercial_ utility customers :within Iowa City for purposes of our revenue :calculations :An':alternative`to aservice charge within this area would be a potential service reduction and reorganization of the current contractual landfill arrangements.-' Detailed evaluation of this area, however, would be required prior; to an off- setting expenditure.reduction and :staff +time at this point does not allow full investigation. :'If'the Council felt a`service reduction would be more appropriate than a revenue surcharge, there would be a possibility that a review could be completed prior to July l if stafftimewere available. Police Protection - This activity reflects $4,040 which would be: collected for the police recordsactivity in providing: accident reports and fingerprinting:servcies. Currently, the department _is -not charging for either of these areas and a surcharge seems appropriate. Recreational Services -'This area includes -a revenue adjustment of $15,400. In making this a justment,_we have proposed the elimination of 10¢ swim days at the three`.pools in FY 1977,: which would generate $5,700;;increase the cost of the family season swim ticket from $17.50 to $25.00, which would generate $7,000; increase the service charge for adult classes to offset costs, generating $870; increase the current locker rental user fee in the Recreation Center from $1 to $2, generating approximately $1,080; and 'implement a $S per game surcharge. for lighting the 4dult softball games during the FY 1977 season.'It-is'anticipated-that:the Parks & Recreation Commission, which is currently :reviewing services and charges within this area will be reporting to the Council._ sometime in early FY, 1977. FINES & FORFEITURES ` Parking Enforcement.- The -$100,000 identified in this particular area is revenue generated from increasing the parking violation fine from qTY OF IOWA CITY - GGNFRAL PUN• BALANCH 'ADJUSTMENTS FY 1977 BUDGHT INCREASE DECREASH RUM All KS GENERAL FUND Administration Legislative: City Council $ 2,500 Other professional services $ 2,500 .travel 75,000 75,000 Aid to Agency -Johnson County Aid to Agency -Other,. I,ODO 15,000 Aid to Agency -Information E Referral Meals $78,500 350 $92,850 Capital Outlay, Total City Clerk - - No adjustments City Attorney $ 5,000 Professional Services from Public Works 9,93' 701 Secretary Transfer from City.Managerr:' $15,637 _ Insurance �0 Total Boards f, Committees - Na adjustments Executive:' City Manager $ 2,675 Per Services $ 9,936 Secretary transfer to Legal 800 Fuel 450 Vehicle $ equipment material11 s _ 200 Postage _ 250 -Publications 500 Travel `. 1,000_r Meals 700 Printing 850 Dues `-$:Membershfps 400 Capital Outlay -Dictaphone 8,500 75 Capital Outlay -Calculator Ma Card Typewriter ypewriter 11,625 252 1� Insurance _ Total Human Relations _0100 $ Professi-ona1 Services ,.. 100 -2 - 2 -INCREASE INCREASE --__ DGCI`gf; REMARKS ; Community Relations $ 41 98 General office suhplics 10 Books, tnag;izines. 475 Minor offi.ec equipment Miscellaneous 25 Publications 15 250 Repairs P $ Maintenance to Equipment - Printing - . 50 Rentals ' $ 0 $ 1,264 Capital Outlay Financial Administration. Total $ 7,816 693 Parkin g Enforcement salariehield Soo s Blue Cross -BI ue S, Capital OutlInsurance a -one 100 Y dictating unit General office 100 S00 supplies Books,, magazines Travel 200 Registration --0 200 $10,109 Other -temporary help Public Works - Total - General Supervision: $ 0 $ 1,100 Private weather, service Government Buildings: - 3,887 $ 7, 933 Wages F, Salaries, Insurance Part-time 800 Overtime ' 500 4,000 Sanitation Su 5,000 Building-Repairsies Rentals $3;887'--200 Vacuum cleaner _Community Develm_nt 18,433 Total Planning: - Engineering: - No budget adjustments _$11,292, 660 Salaries (lingincering 'Technician) Blue Cross -Blue 48; 3, 000. -Shield Life Insurance; ;- _. 5,000. Engineering Services 75 Professional Services - Meals 75. Travel --- Soo 110 Repair $ Maintenance - p — $ 1,275 22,035 Dues -; Capital Outlay-Dictaphone, Total calculator INCREASE Public Safety DECREASl? 11fih1ARKS Police Protection: $ $ 7,824 Animal. Control Officer 3,303 Part-time Animal Control ' 1,454 Insurance 500 General office supplies 50 Minor Equipment 100 Agriculturalsupplies 200 Chemicals F, drugs 1,000 Sanitation: supplies 415 Animal supplies 5,000 bli,scellaneous-ammunition 300 100 Building F, construction supplies Other 1,000 Health Care 3,000 Travel 100 Gas F, electricity 25 Water 1,000 Other 2,500 Rentals 10,000 7-patrol cars replaced 6,000 Multi-purpose vehicle ' 3,900 60,000 Added radios for additional equipment Communication 12,000 console _fuse stations 200 1 executive desk 45 1. executive' chair 150 1 conference table 870 Car partitions (3) 700 Light. bars (7) 1,800 Electronic sirens (5) . 1,440 Intercom Soo Tape-recorders- (4) 250 3 shotguns 1,000 Gun cabinet 14,500 Telephone recorder =450 3 magnetic lights $ 0 $ 141,676 Total _4_ INCREASE DEC:REASI? REMARKS Fire Protection: $ 3,000 Overtime 1,500Clothing - 2,000 Health Care Services 200 Meals 200 Reimbursable Travel 3,000 Additional operating equipment 300 500 Additional office equipment & furniture $ 898 Replacement office equipment $ furniture $ 898 $10,700 Repair $ maintenance to equipment Total Transportation Traffic Control:10 $— $ ,200 Miscellaneous Supplies 13,000 Test Equipment $ 0 $23,200 Total Mass Transportations $ $35,421 Personnel Services: (1) Passenger 2,144 Assistant, (2) Pull -time bus drivers' 5,791 Insurance: Slue Cross/Blue Shield, Life Operating Supplies 1,312 Repair C, hlaintenancc Supplies 309 Worker's Compensation Insurance 5,583 Repair F, Maintenance Charges" 1,470 Technical Services 7.Printing'- $ 0 2 000 54,030 Miscellaneous Rentals Total INCREASE DECREASE REMARKS Street Systems: $ $10,000 Mudjacking Programs 15,000 Extra-width paving 10,000 Street Sweeper 8,983 Overtime 5,080 Part -.time 4,900 Building repair 400 Laundry 9,000 Equipment Services 11,000 - Chemicals 500 Clothing Purchase 7,000 Surfacing Materials 0 $81,863 Total-` Airport - - - No budget adjustments Environmental Protection Sanitation:- $ - $12,285 Overtime 900 Clothing' 1,900 Building Construction.... 1,500 Surfacing Materials 800 Professional' Services 500 Gas G..Electric' -- - 2,000 Repair '$ Maintenance 45,000 Landfill Excavation Project 700. Printing 3,000 Rentals - 1,500 Lift Gate 20,000 Scraper �0: $90,085 Total' Cemetery: $500 Building $ Construction Supplies $_ -500 'Sidewalk Repair --Capital Outlay 700 Monument for Babyland ' 2,500 " Closure material for entrance ' 4,200 Dump truck replacement 40 000 Purchase of land 500 47,400, -6 - INCREASE DECREASE REMARKS Leisure F, Cultural OpRartunLties _ Recreations $ $ 4,306 Building Supervisor - _- 600 Part-ti.mc-Building -Maintenance , 1,000 Part-time - Social.Activities 400 Part-time - Physical Activities' 3,500 Part-time - Therapeutic Recreation 1,200 Part-time - Babe Ruth - 1,800 Part-time'- Winter Sports 3,500 Part-time - Summer Playgrounds 3,000 Part-time - City Park Pool Soo Part-time - Miscellaneous Outdoor Activ`. 1,680 Part-time - ASERP 2,500 Part-time - Experimental- ,Program 100 Books $ Magazines - - 100 Agricultural Supplies 200 Clothing Purchase 1,000 Recreational Supplies 300 Postage 1;000 Publications ; 1,300 Repair'F, Maintenance to.Building 2,000 Bands $ entertainment 2,400 Aid to baseball $ softball - 600 -Golden, age parking 15,120 Capital Outlay:_,two vehicles,.one Cushman, two pottery wheels, photo equipment, five beach umbrellas, chlorinator, furniture, typewriter, money changer. $48,106 Total Parks: $16,567 Personnel Services -Zoo Keeper,Naturalist 100 Chemicals F, Drugs - - 525 Clothing Purchases 4,000 Animal` Supplies 2,000 Building $Construction Supplies 250 Improvement Materials 2,500` Other' Operating`Supplics 200 Legal :Services 600 Health Care - Veterinarian 600 Other' Professional Services 200 - - Water 1, Sewer (Charges 90 Ducs F -Memberships 250 Other Mi.scellancous $10,000 East Side Park Purchase $10,200 $27,682 - Total — _ is - • .. �. i _. .q ,J.1` . • • 1/21/76 CITY OF. IOWA CITY FY 1977 BUDGET EXPENDITURE MODIFICATION SUMMARY PROPOSED COMPARISON BUDGET REVISED- SUBMISSION FY 1977 "- ADJUST- REVISED FY 76/77 FY 1976 FY 1976 FY 1977 MENTS PROPOSED ADMINISTRATIVE Legislative City Council $ 191,255 $ '217,584 $ 201,599 $ (14,350) (13.9) City; Clerk 90,095 90,095 61,975 - (31.2) City Attorney 72,667 83,167 97,568 15,637 36.1 Boards & Commissions SUBTOTAL 10545 364,56f 10 545 401'391 10 545 371 687 -. 1;287 - (7.1) Executive: City Manager $ 97,627 $- 95,146 $ 104,536 $ (3,338) 6.4 Human Relations 50;203 54,360 77,652 - (100) Community Relations SUBTOTAL 24 314 172,144 24 314 - 173,820 26 350 1 264 =`3.1 208 538 4702 17.3 Financial Admin. $ 590,456 $ 611,576 $ .629,347 - $ (10,109) 1.3 Public Works Admin. $ 43,402 $ 43,617 $ 42,939 $ (1,100) (4.1) Government Buildings SUBTOTAL 56,732 $ 56 732 ,287,136 $ 76,170 1,32II 6 $ 14,546)8.6 29,170 0.1 $1,227,296 COMMUNITY DEVELOPMENT Planning "; $ 305,505 $ 242,391 $ 397,301 $ - 161.5 Engineering SUBTOTAL 194,301 49806 258,382 307 22 035 10.6 50 .773 70 ,179 (22,035) 36.4 `PUBLIC SAFETY " Police Protection $, 930,845 $ _941,613<- $1,254,814 $ (141,676) 18.2 Fire Protection SUBTOTAL ,693,779 11 624 624624 742,992 1 684 842,999 -0j 9 802 12.1 605T2,0,9 151 478 15.5 - TRANSPORTATION Traffic Control $ 299,422 $ 319,243 _ $ 366,667,$ (23,200) 7.6 Mass Transit, 547,953 581,065 r 613,016 (54,030) (3.8) - )Street-System Street SystemMaint. 1,016,059 829,395 - 700,773 (81,863) (25.4) Airport SUBTOTAL 32 181 1,895,615 35 781_' 1,765,484 128 344 11808,800 -` 171-59,0973 358.7 ?.;(6.6) - ENVIRONMENTAL=PROTECTION - Sanitation $ 550,760 $ 631,463 $ 481,957 $ (90,095) (37.9) Cemetery67 SUBTOTAL 952 618,712 67,952 129 112 611,069 (47,400) 20.2 (32_.3) T 699,415 ' 137,485 LEISURE & CULT. OPPORT: Recreation $ 343,266 $ 362,195 $ 411;242 $ (48,106) 0.3 Parks 301,409 346,414` 347,426 (17,482) Forestry Forestry _ _ - - 51,177 (19,250) - Library SUBTOTAL 350,000 -357,122 406,674 - =` 13.9 994,675 51,065,731 $1,216,519 $ (84;838) 6.2 GENERAL FUND TOTAL 6860 728 7 003 144 $7,768,051 $ (584;099) 2.6 �^ INFORMAL COUNCIL DISCUSSION FEBRUARY 6,* 1976 1:30P.M. The/Iowa City ,City Council met in informal session on the -6th day Of February, 1976, at 1:30 P.M. in the Conference Room of the Civic Center. Councilmembers;present: Neuha Foster, Selzer, Perret- Absent: deProsse, Vevera, user, Balmer. Staffinembers present: Berlin, Stolfus. :Mayor.Neuhauser pre- siding. City -Manager Neal Berlin advised that on Monday, the agenda would include an Urban Renewal presentation and DesignReview, so that the HCDA;-presentation and plaza I presentation would wait'a week. He noted thatheand Chief Miller had -met with`- County Representatives concerning the Joint LawEnforcement.:Center. They are proposing a singlebond=issue'for:the financ- ing. -The City would enter into a contract with, County wit long-term maintenance of the building, aif ct withey are interested` in pursuing that. Another item is how the proposal will be i. Put together, and the need fora calendar from now until April 16th; to 'know what decisions will have to be made, who. has to make them, and what is the relationship between, the County :and the City. The second thing the City has to know, that the archi- tect has to provide, is what financial commitments are front-`. C ended that the ,City is involved in. He rioted that the.City is committed to the idea of the concept of` the Joint Law. -Enforce- ment Center, proposal,,to the financing plan, but 'needs .detailed - information. The 'city -manager " requested that the City investi-. gate two alternative proposals, if the Joint Law Enforcement-. Center doesn't go'anywhere, '(l). is'it-feasible -to keep the ad= ministrative personnel for fire and police on this site, (2) what happens if police and fire go to another site. :The Staff - opinion is to not separate the police and fire. The City Manager asked that the Council decide how.long to meet on these evening meetings and to decide what they want to accomplish. Council discussed <which _should come first, the budget or the CIP. The 'City Manager advised that the Parks and Recreation Commission are working on detail which will provide__ direct costs and charges in 41'program areas. The budget for Regional Planning will be -coming soon. Finance Director pat:Strabala gave an overview on how he sees the process :going. He is 'providing an expenditure element sheet for Fy 175,`broken out into elements of the chart of accounts.-, ' He -advised that Council could get the position of•the City'accom the Summary Charts, looking at -the -financial, picture and program comparisons from 173 through '77. The charthopriorities change: s show how Page 2 l _ Council Discussion February 6,:'1976 Council discussed replacement of vehicles. lined areas of the budget under Council control.' the Proposed Risk Man' Strabala out - entire -insurance gement will _cover He noted: that ance reserve rex' Staff will -request. and the ad`us account. TStaff balance the bud g of' an. 3 tments were made b get• -$1,500 insur- not to reduce services, y the Department' Heads. •000 in ficantly,.you have `and if`You'do They': elected to,increase not reduce services=sign- Property Tax; Municipalreceipts. Cit governmental Assistance: -($140- Yreceipts are from Revenue which ) included Revenue, Road Use also includes Li in_Inter- adjustments Tax; and rOther fluor Profits;:Special: , expenditures were Sources To -make the $1,500,000>' $1`,000,000 had to decreased.by $584 have the full 8. come from receipts Staff ass�000, so the 'other shave the full assesseditation in umed:they would the emergency value, and-asserty tax,, as they":would y or the 2 umed they would not utilize only a $600,00M0'11, mill for .transit. This would' increase. Provide: Strabala noted that ' this December, and the remainder, Revenue Fund. $561,000 Sharing would end Charges TheTheXt area looked at for was'Put in the General' Y looked revenue was "Services and -vices, if doubled for large dollar amounts. creased to 250 r Gould generate $7C,000p: Bus FareSeationtSer- generate $130,000; andand sa refusemcharnal ridership loss,1would generate $162,000._ Raisin ge of:$1,50 a month only for the g. Parking rates would would- would Parking fun Strabala noted- generate money to thebe reviewed this summer :because of that the " Renewal the loss ofpsrking policy He. called attention tora3ect.ill ' Parking fines could Paces due :. restrict registration; of vehicProposed in the be doubled . fines. legislature to`; It wasnotedthat if ,the _vehicle :;has/acc if they wanted to would Would be 'a :policy decision umulated gested that there was a e long-term parking. ;Also it of Council Transit and in the - built-in conflict'in the was sug goals of the Parkin goals of Mass Parking Ramp. The City Manager noted for use of Cithat ty-owned vehicles the Staff is working could be accomplished .-b Reduction in n on a Policy cars used Y'motor pools umber of cars for by out that between and an reducing number of. - the cars were not taken home and work.. It 'was drive their own cars, and there wouldome „ then em Pointed them. : places would _ need to be places.to- .park . Strabala explained the need for the indicated on page A10. At least $55,000 x852'000 ending termination payments a balance have reserved 2g for vacation and_ Year is needed for of annual salaries 1/2 °f sick leave'. They. for this, in addi£ion to Council Discussion Page 3 February6, 1976 amounting to $281,594.; Sub - state recommended.conting, lea , a reasonable or_ted that the =. -tracted from $852,000 this leaves $570,000 balance, ` balance for a 20 million qollar uested andet. has $80x000 in the ,,budget= Airport Commission. has req for.T-hangers. The Highway 218 situation is nortrCommission. ear's budget, not in '77. The the money has not been transferred to the Airport. The amount is reserved in this y at the legal staff is to resolve the City Manager commentedh situation. Council then decided to proceed through the budget -by func- tion. The`C sadMsalary increasetfor rangeshat generlabove$13ain the been used for the -prop ; preparation of the budget. He noted Approximately 70vvehicles. wages lead the Iowa'City market. 6 vans, 27 pickups; would be covered under the vehicle p on page 4 of the Proposed 30 :passenger cars and 7- patrol Budget, Aid to Agencies, $137,067 includes $75,000 fou; Services Agencies and $62,067 for Regional Planning,figured the salaries $1.30.x 47,744 (population). Strabala explained in Cemetery. On page 7, the City Clerk's budget, expenditures in 8200, f Communications were questioned. It was pointed out meed for included publication` costs for Council meetings. The need for 8700,, was bothessionil Activities inaFY o761is1fornthesMunicipaluCode. ssed. 1 8700, Prof 8300, Technical-Services sportatiinand-EducationY 176 aeincludess3 meetingslande2tions. educational institutes. The City Manager commented that it ,was extremely beneficial for employees, to be involved intrulyeduca- all be exp tional programs, and these wound-ment was.notedlainedsuch as -tape crepancies in-the.costs-for eq p ested. recorders. Standardization was sugg Concerning errors in the budget, Stearathey noted d.combinedyboth- 20% th20%'understaffed in his rocesses into ea and this a -typing, sequence 11 of a week` - the budget and the CIP p and a half. On Page 10, concern was expressed over the raise in 6100, - es; which includes the thstrabalasnotedathatnt is , salaries and wag Y 40, an hour for fees and:£or 8100;`the'City Attorne -sa ary. provides for an increase in City =Attbusiness; special counsel,_ litigation and $35 an hour for city ointed-out that lees;`court'costs and -recording -services. It was P _ and the almost _$100,000 in algde artmentsonlylwhenetheynneedstoeran -.' things: to use the leg P The. e careful in drafting of; ordinances and contracts to be :mor . Page 4 Council Discussion February 6, 1976 inadequacy of numbers of legal staff in the past was -noted. -.1t was also noted that every time someone has -a discussionwith the City Attorney, the City is charged for it. The Staff , generally ' goes to the Assistant Attorneys now for informationexcept for Urban Renewal. It was noted that Hayek does not now attend informal Council sessions. Strabala explained that technical services includes uniforms, printing, rental;, of equipment, forestry services, Work -Study., Professional Service includes data-processing,' accounting, engineer- ing testing, health services, consultants, architects, appraisals audits. , The City Manager questioned whether or not the Council wanted to retain the process for funding for Boards and Commissions as was used last year. Some of the expenditures were incorporated in the ongoing departmental budgets, the'rest'was-distributedin the area of Boards and Commissions budget. There were no objet -•m tions to continuing this process. In the City Manager's budget, 8100, Professional Services included $3;000, Institute of Public Affairs, Center',foriLabor and Management and miscellaneous collective bargaining <expendi- tures Technical Services were printing. `.Necessity for the mag card typewriter was discussed, and its uses were explained. :Pen - Sion and Retirement increased because of the 103 contributions to the annual annuity program set up, for the City Manager., Con- cerning Human Relations, the necessity for the number of employ- ' ees'was questioned, and Strabala explained the additions. There is a -pant -time intern. 8100,. was used for additional services, required to gather data for collectivebargaining_ operations, and to develop contract compliance systems.for incoming federal monies and for rewrite of the payroll program. 8300, Staff will get a'breakdown on this for Council.,'. The cost of the 'calculator was questioned. Regarding the Community Relations Department, it was pointed out that some of the goals and objectives are the same as the City, Manager's functions, and that the others are not 'Sufficient - for a; whole department. Four councilmembers agreed. The City Manager advised that he has problems with the way -this -was set up in the beginning. He noted._that<he would not have_created this -function or the salary. ,He stated that Julie is very con- petent,"and he tried to strengthen the -role, but-it_will have -to be evaluated. It was suggested that everyone in'the "Civic Center should do his own public relations. Also discussed was the Affirms-"' tive Action. The consensus of the Council was -to review :the matter with Candy -Morgan. Strabala explained'_ that their department needed an account- ant because of the changes to accrual accounting, for program .' budgeting, the HCDA funds, several ;grants and-Federal.programs: Page 5 Council Discussion February 6- 1976- 8160, 976 8100, included the audit, $9,500, and data-processing, $35,750, - in utility billing and accounting systems.The increase in part-time is for the conversion -of the equipment maintenance system, and conversionofutility systemtoflat rate sewer and actual read basis. Parking attendant area was decreased by one-person; because of the -reduction of spaces in the downtown area, and more attend- ant 'control ' lots. Permanent part-time is:the two_telephone operator positions, with, progression into,'five-hour shifts. The controller, purchasing agent and -treasurer positions will be re- classified. The City Manager noted that there are two other- departments ther departments where someone is working.. in supervisory capacity and are not in the supervisory scale. Council discussed not allowing the 1/2 of sick leave payment at, the upper levels. The City Manager noted that generally they try to. -be as consistent as possible between upper and union levels. The Finance Director• noted that this: provision was a:trade-off !to reduce the` :30 -day sick leave policy to 12 days. Concerning the conversion to the flat sewer rate,,Strabala explained that -everyone will -be paying 270 for-every=100 cubic -- ' r feet of water used. The University is still' defining their study. �. The Staff is investigating a two-month actual read'for the water as was done previously. There is an ;$8,000 increase im postage, the total is broken down into regular postage, $19,500;'Water- bills, $15,500; and -Traffic tickets, $6,500. :He advised thatthe little building was being used as an engineering lab. Thesalaries> of meter maids were questioned. Several persons :are at.the top step in Range 1. The hourly rate will be -investigated.' -'Probably two maintenance workers are in these totals. It was pointed out that there will be a $11,000 savings by not salting streets. Regarding the Community Development Planning,. -,-..i 6100, Kraft was asked to explain the reason for the raise in salaries, 330%. Strabala"noted that FY 176 included hiring of. people for the Comprehensive Plan in October. -Kraft noted that' mostly the, addition is for Comprehensive -,Plan, and the .:Urban•:Re- , newal Department coming in. The City Manager called attention to the 'goals `forthe'Housing Division presented; yesterday. Kraft reported that the General Fund was $74;620 for personnel; the balance -included: HCDA - Administration,;$52,700; HCDA - Urban Renewal, $6,007; HCDA-Planning-`$115,849;'HCDA<- Housing In-= spection, $62,351; Housing Section 23,x$20,578; -Housing Section S -- $28,978;'CETA - $5,576. when -Council increases programs, people - have to be added. There were -no reductions in:employees, as`, -- that -would be inconsistent' with the _goals ,of the`'Council. 'Kraft suggested :that he was probably taking less out of the; general fund than in 175 He explained the SignInspector's duties, 4 Y _ ., INFORMAL COUNCIL DISCUSSION FEBRUARY 9, 1976 1:30 P.M. The Iowa City City Council met in informal session on the 9th day of February, 1976, intheConference Room at the Civic Center at 1:30 P.M. Councilmembers-present: deProsse, Neu hauser(1:35 P.M.) Selzer, Vevera,,Perret,'IIalmer, Foster. Absent:- none. Staffinembers present: Berlin,-Hayek,-Stolfus, Kraft, Plastino, Strabala, Struve, _Rauh, Schreiber, Alexander, Dietz Mayor Pro Tem deProsse`presiding.- The first item on the agenda was review of the agenda for the February 10th meeting. It was suggested that Item -12, con- cerning the Design, Review Board, be referred to:;the ..Rules Com- mittee.- City ManagerNealBerlin explained: that the Rules Com- mittee made a recommendation,, which was -adopted by Council, for ,procedures for processing of plans for Urban Renewal project. The, City,, Manager noted two changes in the contract with the Police; computation of sick leave was`bi-weekly,''Will -be-changed to monthly, and changing the time period of the contract to. two years`as'required'by law, with a provision to extend''it another year if agreed to by both parties Concerning Item #9, it "was noted that Council will meet with the Planning -and -Zoning Com- mission for;' discussion some time after the public hearing, but . before consideration of the Ordinance. ;Mayor Neuhauser arrived, = 1-35 P.M. The City Manager stated that the purpose of the meeting was . to review the Urban Renewal Project; from the beginning._' Director. of Community; Development -Dennis Kraft reviewed the calendar=of events'.from the beginning, to .this date, and explained the funding for the project. It is a seven stage project, and we are now:; on -- Stage 7. Community Development Coordinator' Paul'Alexander re viewed the City's broad contractual -obligations with HUD and with Old Capitol Associates. -Director of Public Works Dick:Plastino discussed the construction to date, and lthe =proposed construc- tion from the standpoint of the City's obligationsAlexander-. commented that the University, has an integral part. in the overall project, but there is no formal contract with them. He;.explaned the specific requirements under the HUD contract concerning,off - street 'parking on Blocks 83 and 84 and also with OCA; and the contract with OCA for:Block 64 parking. The Urban Renewal Plan - calls for closing of College between Capitol and Clinton`. Also ` "in the, Plan and in the�OCA contract, -Dubuque -will be closed £from Washington to Burlington' for the mall and plaza Capitol will be closed 'between Washington and Burlington to -allow -access into -the - Mall and, Parking. The OCA contract' indicates an exchange in Block 101 for air rights in Blocks_83/84, but this is riot indi- cated in the HUD contract but implied by use of air rights for CPage 2 Council Discussion February 9,,1976' the ramp. Severalgeneralstatements included: Closing of College between Clinton to Linn in the OCA contract is implied; closing of Capitol between Burlington to:Court.(alread,:'cleared); vacating of alleys, implied to HUD but nodirect.reference to`- improvementstoWashington Street in the HUD..contract;:in the OCA contract there_ is; provision for moving of modulars"by a certain date. Council discussed design of streets so`that.fire. vehicles have access to the area. The City Manager advised that Public Works had been instructed to design the'streets;so that fire vehicles will have access: Alexander explained that the City does not get the(Federal money until_ settlement in June, so will need to borrow_ money for_only a short period of time. In answer :to the -questioncon- cerning the role of.Planning and rZoning, ,communityDevelopment Director Kraft advised that the Urban Renewal Plan had been`.re- viewed by Planning and Zoning, ,and they had acted on the Ivacations. He-noted that P&Z; Bylaws had been sent to, council'-and :that _Home Rule had ,erased some of their+functions. 'There is no role for them at this time. CPlastino outlined the .costs to date for Washington Street as: $677,000 for the Street, $50,000 for Water lines, and $50,000 for Sewer lines. _,_The -Utility Companies did their works at their,------- own expense. In Phase II, the-lights-will' be installed. He explained the 3 kinds proposed to be used. There are no pro- visions for Christmas lights or flags on them. Also to-be in- stalled will be the benches, imbedded.in -the retaining walls, constructed of purpleheart wood, which is vandal resistant, at- a cost of',$450 each. The planting areas are off the sidewalks. The refuse containers will be wooden. Traffic signal'swill be pedestal mounted, brown. -Trees and shrubs -- Forester Billie -- Hauber is working on, the plan to be done-by landscape architects_ The_traffic:lights-have been ordered and the $225,000 includes - them. Plastino referred to the-Welton-Becket drawings on the wall to explain the work scheduled to-be donethis summer on Dubuque from Washington to College, and on College from Dubuque-`to'Clinton .'t This includes the Rest Room and the Play', Area and 'the `Fountain. There are underground vaults under -the public _right-of=way 'that will need to be rebuilt.' Youth from the 'summer programs could" help clear up brick. He noted that there is a new method-of`in stalling brick to correct the upheaval problems. He pointed out that the plans need to be designed so`that.the gas, electricity and telephone underground conduits can be -put in, and there-needs-1:.- to be a decision by-March lst. Plastino advised: that there are, four 'questions Council needs to deal with: (1) Whether:to pro- ceed with Washington, (2) Whether to proceed with Dubuque/College -` • � c Page _3 Council Discussion tFebruary 9, 1976 Mall (March lst decision necessary), (3),Should an architect be retained for `design `of the`Dubuque/College Mall,:and (4) What should the level of coordination ..be -between the ,engineers and the Design Review Commission,.high, medium or ;low. He --favored. "low".' Plastino commented that old -Capitol 'would have`Ftheir =. building -out of the ground, and the.City:would start their construction the middle of July or August.He presented material on the future urban renewal cost estimates and the Dubuque/ College Mall. Strabala 'discussed bonds in-the.amount of $200,000 for the Washington St. Amenities and $855,000. for the Dubuque/ College improvement. It was suggested that the remainder of this year's HCDA funds, $340,000, could be used, presupposing' the 'City; would not doanyrehab. It was also suggested that no work be done on Dubuque until the building was: constructed, and , that the brick on sidewalks be eliminated. Four`-councilmembers agreed to"proceed with the completion of Washington Street, 'but there was no consensus to use HCDA funds. The Mayor declared that the funding would be by bond then. Concerning Dubuque/ College, Council discussed (1)- north -south `traffic,;(2) traffic lights (Dubuque/Washington) maintain pedestrian flow (3) figures wanted for cost and upkeep for a fountain and contest for design, (4) full-time staff needed for a comfort;station;`could be at the `parking _ramp. r Mayor Neuhauser advised Strabala to come back with the 'bond sequencing when Council has a better handle on the allocations Strabala called attention to the ,provisions in Home Rule that provide for transferring_ funds out of the •enterprise funds., He noted that Council has committedtoparking facilities, and:`the projection is that we will need,'it all to`,support the •revenue, bond issue. Only' two 'Councilmembers were against going ahead with the design for „Dubuque/College Mall, so the Pubiic Works Department will proceed. Concerning the architectural consultant to design the bu- buque/College Mall, Council questioned the fee .to be paid, ,"and - pointed out that the Welton -Becket contract needed to. be resolved.` The City Manager suggested that Council's concerns about _ the -fountain be relayed -to -the --Design Review Commission. It, Was, suggested that the City hire a'full-time consultant for all 'the, - architectural services. The Mayor commented that free archi- tectural`help was given on Washington Street, and'it was very _ much_ appreciated. 'Joyce Summerwill-'and;Tom Wegman, members' -of the -Design Review Review Board were present to discuss what good design means to the whole project, and requested -some "clout":;for :the " Design Review Board. _'Council discussed design control as part of the Comprehensive Plan. FUTURE URBAN RENEWAL COST ESTIMATES SCHEDULE of CONTRACT with OLD CAPITOL FY -77 (Summer 1976) Design Fees for #1 Parking Structure $ 350,000 FY 78 (Summer 1977) #1 Parking Structure Phase A 3,500,000 FY 79 (Summer 1978) Design Fees for lit Parking Structure 2109000 Clinton -Washington to Burlington 400,000 College Mall - Dubuque to Zinn 300,000 FY 80 (Summer 1979) #2 Parking ,Structure 3,000,000 bubuque Mall - College to Burlington 400,000 Capitol Street - College to Burlington _ 1509000 , FY 81 (Summer 1980) - Capitol Street - Washington to College 150,000 Washington - Clinton to Madison 300,000 - - #1 Parking Structure Phase B 1,500,000 I -777 c � - z V [: ---------- — fis[o [es0e)S (q —'—`; f!a ♦� "" °00) (19p° 101001 c - - a ) ♦ , mea •p 1 (1111 ]Ilt Y4t Y t9ln0 ♦�� ' F e ' nslon) § (1nonl e W _ igloo) ♦' (9)90)•5111001 f11E00) (6000)[.. Gam` Y +. Lj Gt9f (111 ♦ri i°o' Y _qi fs+oe Toll �e 9I4 ♦ ^ 1 oj x -- ------ ` 94-- ; - Blaen a �' m(Is n Y( toe Ilt° :fU991 ��. yyl w.. yrt I — p(1 nl V � f+sn �— - :z110CK5iC. (vnOn) (19 -•- (useolusa0s.-lsro (19001 F °1 ?.:- Brei �M1 sU01 h a 1I'M.� 21r npq am.� �' •j �J0 o i (199001 1169091 "' ..n• a.r . I �- �h�J 1 °. nnaa9l U9s9o) .. ll9so� � . nmr I 44 I aFOR ECASSr� trans ril f f EK) 1995 stud ��ry ri0 v :"ICU L.� R TRAVEL. LEG�N® I0 `may AUTO DOMINANT CONDITION NETW or The lMe(roppGEan Area of Jofvrs ' Cnhrl(y. by a CC2 11 Iz ios ASSIG Johnson County E 1x74 EXISIr. PI IJS COF(MITTED VEHI i Regional G` STREET and flIOIIBAY VF:TWORA 9+i ti, -ee ,=. Plannin SELECTED U4, S00), ESTI 9 Commis n F -'� (/(/�,)� CI(trc.RF((T-CLOSURF.S ,..TWEN 3 (Madison Street OPEN) - INFORPIAL COUNCIL DISCUSSION FEBRUARY 10, 1976 8:30_ P.f1. The Iowa City City Council met in informal session on the _ 10th day of February, 1976, in the'Conference Room at the Civic Center at 8:30 P.M. Councilmembers present:,Neuhauser, deProsse, Foster, Balmer, Vevera, Schreiber. Perret, Selzer. Absent:' none. Staff- e members present: Stolfus, Miller,'Strabala, Rauh, StruveMayor Neuhau'ser presiding. ,:Keating; Councilman Selzer advised that he did, not yet have the infor- mation as to what various ParksandRecreation,programs cost: Acting City Manager Harvey Miller advised that the Staff was -work - Ing on it. Mayor Neuhauser noted that discussion would 'startwith the Public works Department Budget, Page; 39. Expenditures in 8300 -'- Transportation and Education were questioned. -._Concerning=the car policy, Assistant to the City Manager -Linda -Schreiber pointed out that the Staff -would be discussing the, policy tomorrow,;and " it would:.then come to Council. The Mayor pointed out that Council's general indication was to use as few vehicles as`possible. The raise for 7240 was in fuel costs. General discussion followed. Observation was made that ranking of Council priorities would-be helpful.. The,Ma or £or discussion,_CIP first, or budgets first. Finance Director Y questioned -procedure: Pat Strabala advised 'looking at the areas -of concern by`-using=the Tables on -pages A-6 and A-4, and then`advising`the staff to pare down or eliminate. He commented that they should also `address the Policy of additional or reduction of -staffing.' Millar .stated that besides looking at the percent ages,, the<actual dollar amounts `.should -be considered. Need to identify programs to be expanded and: shout to be decreased was noted.- Additional cost for Comprehensive: -:Plan was questioned, as_was -the recommendation to, not use -Feder -al -Revenue Sharing for operating expense,`but,then using $531,000 ' budget. Strabala 'explained, that in this it was to softens Potential over- reaction to budget cuts, sort of a -transition period. Councilman Selzer advised that he'did not support the $1.50 refuse charges suggested, and questioned the legality.::The of the budget was discussed. format The total amount of the Community Development budget was questioned, and Strabala pointed out the additions to the depart- rtent. _,The; method' of computing salaries for employees over'Range 13 was discussed, Strabala advising that -5.68 cost -of - living and 5% and merit on the `anniversary date been used. % Rollback on personnel cutting of programs were discussed. It was suggested that : Associate Planner and the Assistant Planner posithe tions be deft vacant._' Council also suggested eliminating the 58 merit for over Range -:13- Page 2_ Council Discussion February 10,`1976 employees. StrabalacautionedCouncil that they should indicate to, the City Manager that he should'decrease the staff: The:hir- ing freeze, with any hiring being j was discussed. ustified by:the City Manager, Concerning the police and fire, it was noted that an actuarial review of the departments had'recommended-the 248 and 298. Strabala explained -that Social Security andIPERS for the other employees equals about ' Administrative staff since 1973 108. The additions tothe, a 638 raise, was explained. It was suggested that individual department heads take-over Public relations in their departments. Also the Council not -.pend revenue sharing in this year's operating budget. Ma -1 asked if there was any support to cut yor-Neuhausend out sharing. It was noted that 4 persons had indicated It There was support for hiring., freeze, except when justified - to -Council. __She:pointed--:-:out-;that Council did not set any priorities, before the bof the election, and ,the observation udget; :;because was made that it should be`a continuing process during the year. It was suggested -that the. - Council keep their travel budget at -last`year's level.': -Increase to_seven_ members :and inflation were discussed. It was:also`sug- gested that 8300 -Travel and Education be reduced -to the levels Of FY 76 Budget;; several councilmembers agreed, noting that ''the City Manager should justify the expenditures (as he now does) Strabala suggested that Council not deal differently with white-collar workers than they do with the union -people, and ex- plained the cost -of -living previously worked out. It I was sug- gested that any raise be limited to the highest received by a Range 12 employee, probably $125 a month. 2t was that there is no executive salary pay plan. Another c pointed out omment. was that we do not pay our executive people enough money. Acting-- City_Manager,Harvey Miller advised that at the Wednesday -staff meeting, a.committee would be appointed to work 'out an y staff-.% -tive Pay plan policy, for employees above Range 13. Returning to ,discussion of departmental budgets, Council,das cussed Streets Budget, 'Plastino advised that the:' snowplowing, salting and sanding policy could be amended, by 'not doing reg section streets. This would save on+overtime. Hills and inter sections ,and arterials could be salted. And and intenly , when the snow was 3" deep. In answer to how he could cut salaries," he advised that he could drop " -two positions, but would need'part- time help in the summer. They will also cut out mowing';o£_rights- °£-waY• Concerning cuts in capitaloutlay,could drop the purchase of material'-spreaderse(4)gorscut itadowthey ea two. He noted that the vacuum type street sweeper would be`° easier: to maintain. Councilman Selzer commented -that the; Down- town Businessmen's`Association'was workiP9.:on a, snow -removal ,pro gram. Plastino commented that PSchemmel Sewer, Mormon Trek ImprovementtroramshAsphaltdateServicedeletedBuild- aving''on Riverside:Drive (City owns land.there). 0. :n Page 3' Council Discussion February 10,.1976 Mayor Neuhauser called a short recess, 10:30 P.M_ Plastino had presented a memo and explained that in.1972 he had 11 employees and now he has 11 employees, and that with all the Urban Renewal work to do, requested that Council', not do ang,specia1 assessment projects. It was suggested-that-South Riverside Drive could be rocked. Council decided to leave the Schemmel sewer in, at this point, and to leave i.n`the asphalt-' at the Service Building. _Spruce Street Storm Sewer and 'Sidewalk Assessment had been moved to past '1981. Council then discussed signalization of_intersections_- Mayor Neuhauser suggested that all three beIdone. It was pointed out that the City Manager:is s for Scott`Boulevard. looking into property needOn the Traffic Control Function, it was suggested that the Engineering '_Aide be eliminated. Also purchase of the truck which would'be used for' the second crew to repair traffic lights was-explained: Plastino noted that there has been-only minimum repair in the last ten years.' They are planning to lay new cable"on Westlawn Curve. Preventive maintenance on Park Road has already been deleted.s There was'a short discussion on-signals or; stop signs for wash- ington St. Mass'Transit was discussed next. Superintendent Steve Morris explained the need for.two new employees, and the uses of the;. three",new buses from the UMTA grant.- He noted that he had pre- sented some modifications for the Wardway'route to the City Mara ger.--Council discussed _one hour headways,_for slow hours., such as.10:00'A.M. to 2:00 P.M., and it was suggested that figures'._ concerning savings%no savings be presented. They also,discussed a pass system, tied into the fare increase; cannot lease school buses as school needs buses at the same time city. does;` the money, in reserve to replace buses to maintain an average age of seven years; if,new "employees '.were not authorized, additional money-`_ would need to be added to part-time and overtime Eunds__ Council- man Perret asked for material on the, practical and impractical aspects of the use of to He asked for consideration of the alternative'of-a pass system, maybe $10.00-a month, and considera-,L; tion:of use of the two-mill`Special Levy_ This"wouldamount to $230,000. Councilman Perret stated that'he did not see just,ifi cation for a'25y fare, and suggested transferring other funds into'= transit from property tax allocations. He proposed that one.area!which could be cut was Public Safety,_as 48% of property tax'goes there.' Strabala'advised that this was because they could not generate their own funds. It was suggested that year-end-.balances could be decreased Councilman Perret pointed out potential conflict between transit and parking. The funding of the parking ramps in the HUD and Old Capitol contracts was discussed, and Councilman Perret suggested renegotiating the contract. Morris noted that if"Mass `Transit would ,pay for itself, private enterprise would be " interested.- Mayor-Neuhauser pointed out that we do not e get;.th subsidies that other large._cities do. Councilman Perret questioned 1 .rsons 8;250 9;250 10300x*.. 10;950 11;;550 12;200 c nt a -in6sf. demonst�rat6thei.11 IS lligiblerappilcanT5 Illayla