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HomeMy WebLinkAbout1983-04-12 Bd Comm. minutesMINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING MARCH 24, 1983 - 4:00 P.M. ADMINISTRATIVE CONFERENCE ROOM MEMBERS PRESENT: Bartley, Cavitt, Drum, Grimes, Lyman, Zastrow MEMBERS ABSENT: Bovbjerg, Gritsch, Wallace STAFF PRESENT: Assistant Library Director Tiffany, Jehle, Prosser, Daly OTHERS PRESENT: County Supervisors Don Sehr, Harold Donnelly; County residents Clark and Margaret Caldwell; Library Foundation Coordinator, Pat Forsythe; Library Practicum Student Jacky Miller; media representative. President Zastrow called the meeting to order at 4:07 P.M. A motion was made to change the agenda as published so that item VII. A,FY84 fee for library service to rural Johnson County, could be taken up first. Grimes/Lyman. i Supervisor Sehr stated that the current proposed budget for rural library service is unacceptable to the Board of Supervisors. Sehr further stated that the Supervisors could not consider the $5.00 per library card surcharge for county residents and that the Board of Supervisors had agreed to the $90,000 figure as a compromise. Library Board President Zastrow reminded the Supervisors present that the $107,000 amount was based on a formula developed by the Board and City Council two years ago and that City Manager Berlin and Mayor Neuhauser recently reaffirmed that the Library Board should pursue that amount. Zastrow further stated that the $5.00 which would be absorbed by each county resident using the library is still a bargain. It was agreed by the Library Board and the representatives of the Board of Supervisors that in the future every effort should be made to avoid such an impasse. Zastrow said that the new proposed contract as suggested by County Attorney White and based on the Senior Center/County Board of Supervisors contract, looks very promising. Sehr stated that the Board of Supervisors would consider 9% of operating budget costs for future years, but thought 10% was too high. A motion was made to authorize Zastrow and Library Director Eggers to negotiate further with both the Board of Supervisors and the City of Iowa City so that an agreement for FY84 library service to Johnson 1 i MICROFILMED BY 1- DORM- "MICROLA9"- CEDAR RAPIDS • DES MOINES i i / � 1 MINUTES PUBLIC LIBRARY BOARD OF TRUSTEES MARCH 24, 1983 PAGE 2 County residents can be reached well in advance of July 1st. Cavitt/Drum. The Assistant Director reported on the following items in the absence of the Director, who is attending the first National Conference of the Public Library Association in Baltimore: 1. The FRIENDS of the Library annual meeting will be held on April 20th at 7:30 PM in Meeting Room A of the Library. The program includes a panel discussion on censorship and libraries and formal recognition of library volunteers. Library Board members and staff should plan to attend. Volunteers have become essential to basic services such as checking in books and ! processing new materials as well as extra projects such as videotaping programs and conducting surveys. During 1982, 229 people contributed from half an hour to 334 hours in service to the Library for a total of 4,603 volunteer hours. The FRIENDS annual gift to the Library has been announced. The amount this year is $10,000. The funds will be used to purchase another public computer terminal ($3500), fund Library publications ($1,000) and add to the library materials budget to replace and refurbish materials in the Library's collection ($5,500). An impressive list of contributions since 1977, may be found on the back page of the current FRIENDS newsletter. The booksales on Saturday mornings from the Library garage have i been most successful with very little preparation time involved. The first two sales, held in February, netted $1700. Another booksale will be held on Saturday, April 23rd and a fourth may be held in mid -summer. 2. The East Central Regional Library Trustee Workshop wi11 be held on April 30th in Cedar Rapids. The Board has usually been represented by two or three members. Grimes, Cavittand Zastrow will attend this year. 3. Microcomputer report: The Library administrative staff has enlisted the assistance of microcomputer consultant Mike Noth to help the Library staff make necessary decisions concerning the assessment of current staff skills and future needs, appropriate hardware and software solutions as required by Library needs and staff orientation and training. Funding up to $2500 is available for this project. A motion was made approving both the hiring of Noth and the expenditure of up to $2500 for the microcomputer project. Grimes/Bartley. Several Library staffpersons attended a microcomputer conference in Des Moines on March 19th. Libraries from Marengo to Burlington are offering microcomputers for public use and finding a vital new role in so doing. x'71 1,1ICROFILnEO BY ff -JORM-MICRbL-AB -' CEDAR RARI05 DES'MOINES 1lid ( i J MINUTES PUBLIC LIBRARY BOARD OF TRUSTEES MARCH 24, 1983 1 PAGE 3 4. The Library will be written up in a forthcoming issue of Technology Illustrated. 5. The City of Iowa City recognized the following Library staffpersons at an awards coffee on March 16th for their years of service: Joan Tucker - 10 years; Judy Kelley - 10 years; l Greg Kovaciny - 5 years; Ed Arensdorf - 5 years and Deanne Wortman - 5 years. The Library Board expressed a desire to add its own recognition ceremony. President Zastrow discussed the memo received from City Manager Berlin stating that in future years it may be desirable for the City of Iowa City and the Board of Supervisors to negotiate directly. In regard to the contract for FY84, the City Manager stated that as soon as a contract meets with the preliminary approval of both bodies, it will be submitted to the City Council for consideration and discussion of the proposal. Cavitt reported for the Planning Committee that the week of March 28th the Committee will re -group and discuss the goals and i objectives set up by each of the subcommittees. Tiffany estimated that 200 objectives have been developed. Bartley reported for the Library Foundation Board and expressed appreciation for the authorization by the Library Board at its February meeting in regard to providing both space and staff support for the Library Foundation and Foundation Coordinator. Foundation Coordinator Forsythe reported that the total of gifts and one outstanding pledge is nearly $24,000. She further reported that next year's goal is set at $35,000 and that the goal will increase by 10% in succeeding years. Forsythe stated that she plans to enlarge the base of support from the current 123 donors and noted that the ratio of responses to mailings has been higher than is usually expected for fund-raising efforts of new organizations. President Zastrow said that Forsythe is to be congratulated for running such a cost/effective operation. The Board discussed the impact of purchases from Gift Funds on the Library's current level of service and long-term planning and also considered methods for systematic assessment of this impact. Examples of gifts which would impact on the Library's current level of service include the Kurzweil Reading Machine, Dial -A -Story service and microcomputers for public use. The question was raised, should the Library Board establish a point or level at which all potential gifts would be subject to Board approval? The Board must be prepared to justify acceptance of a gift and its impact upon the level of service to the City Council. The consensus of the Library Board members present was that Library staff should bring impact statements to the attention of the Board for approval when a significant potential staff impact or service level increase is identified. 5V i 141CRUILMED BY -� - (1" 'JORM"MIC R;CAB i J CEDAR RA IDS DES MOINES i J 1 MINUTES PUBLIC LIBRARY BOARD OF TRUSTEES MARCH 24, 1983 PAGE 4 The Board approved the recommended appointments to the Art Exhibit Advisory Committee. Honee Hesse and Nina Liu were reappointed to three-year terms. Drum/Grimes. The meeting adjourned at 5:20 PM. The next Regular Meeting of the Library Board of Trustees wll be April 28, 1983 at 4:00 PM in the Administrative Conference Room. Joan Jehl✓1 Recorder MICROFILMED BY -� (-''- JORM"-MICRf�1CAB- 1+ CEDAR RAPIDS DES MOIYES 59/ J;,O1 MINUTES HOUSING APPEALS BOARD MARCH 8, 1983 MEMBERS PRESENT: Goldene Haendel, Beth Ringgenberg, Carol Karstens and Mike Farrar. MEMBERS ABSENT: Al Logan STAFF PRESENT: Judy Hoard, Kelley Vezina, David Malone, David Brown, Michael Kucharzak, Larry Kinney and Ralph Taylor, SUMMARY OF DISCUSSION AND ACTION TAKEN: Chairperson Haendel called the meeting to order. Ringgenberg made a motion to approve the minutes from the previous meeting. Karstens seconded the motion. The motion carried. APPEAL OF ALEX GILLETT Others present: Alex Gillett Mr. Gillett was present and he stated that he wanted to withdraw his appeals for 731 Michael, North Building and 733 Michael. APPEAL OF CHARLES HICKS Others present: Charles and Iola Hicks Inspector Malone reported that he conducted a licensing inspection at 1011-11h Woodlawn Drive on January 21, 1983. The violation being appealed was Chapter 17-5.N.(4) Lack of required 7' minimum ceiling height. The second floor kitchen ceiling height is approximately 613". Karstens made a motion to grant a variance to Chapter 17-5.N.(4) Lack of required 7' minimum ceiling height. Ringgenberg seconded the motion. The motion carried. APPEAL OF CLARENCE HAGAN Others present: Clarence Hagan Inspector Vezina conducted a licensing inspection at 402-025 East Church on January 11, 1983. The violation being appealed was Chapter 17-6.A. Lack of required access. 402, access to northwest bedroom can be gained only by entering the bathroom or the southwest bedroom. Ringgenberg made a motion to grant a variance to Chapter 17-6.A. Lack of required access. Karstens seconded the motion. The motion carried. i i 141CROFILMED BY 1 _1 DORM --MIC ROLAB- � CEDAR RAPIDS DES MOINES J -Y -L J� MINUTES HOUSING APPEALS BOARD MARCH 8, 1983 PAGE 2 APPEAL OF MADELAINE M. FORELL Others present: Dave Poula Inspector Vezina reported that he conducted a licensing inspection at q1 Bella Vista on January 13, 1983. The first violation being appealed was Chapter 17-5.J.(1) Lack of required natural light. Basement unit, north bedroom lacks window area for natural light, north bedroom has 3.3 square feet of window area and needs 11.7 square feet. The second violation being appealed is Chapter 17-5.K.(2)(b) Lack of required natural ventilation. Basement unit, north bedroom lacks window area for natural ventilation. I Mr. Poula stated that Mrs. Forell was 91 and did not want to live in the property by herself, but did not wish to enlarge the windows. j Karstens made a motion to grant a variance to Chapter 17-5.J.(1) Lack of required natural light, and Chapter 17-5.K.(2)(b) Lack of requred natural ventilationbasement unit, droom, as is owner/occupied by Madeline Forell. Ringgenberg seconded the otias thepnr.t�The motion carried. The next violation being appealed was Chapter 17-5.J.0) Lack of required natural light, first floor unit, dining room, lacks window area for natural light, and Chapter 17-5.K.(2)(b) Lack of required natural ventilation, first floor unit dining room, lacks window area for natural ventilation. This is an interior room and has no window, Mr. Poula stated that Mrs. Forell occupied this dwelling unit. Karstens made a motion to grant a variance to Chapter 17-5.J.(1) Lack of required natural' light, and Chapter 17-5.K.(2)(b) Lack of required natural ventilation, as long as the room is used only as a dining room. Ringgenberg seconded the motion. The motion carried. The next violation appealed was Chapter 17-5.M.(2) Lack of electric light fixture or switched outlet, first floor unit, north living room and south living room, lacks a switched outlet or supplied light. Mr. Poula stated these violations were in the dwelling unit occupied by Mrs. Forell. Ringgenberg made a motion to grant a variance to Chapter 17-5.14.(2) Lack of required electric light fixture or switched outlet, as long as the property is owner/occupied by Mrs. Forell. Karstens seconded the motion. The motion carried. Mr. Poula withdrew the other originally appealed violations. APPEAL OF LAURENCE SHORT Others present: None Inspector Vezina reported that he conducted a licensing inspection at 230- 230h East Prentiss on January 13, 1983. The violation being appealed was -5-92 T f. i I MICROFILMED BY l •` I - --DORM --MICR LAE3- CEDAR RAPIDS • DES MOINES �lid — , ,i MINUTES HOUSING APPEALS BOARD MARCH 8, 1983 PAGE 3 Chapter 17-5.N.(4) Lack of required 7' minimum ceiling height. 230'x, kitchen has 6111" ceiling height. I Ringgenberg made a motion to grant a variance to Chapter 17-5.N.(4) Lack of required minimum ceiling height. Karstens seconded the motion. The motion carried. APPEAL OF MARQUERITE WELTER Others present: Flarquerite Welter Inspector Vezina reported that an appeal had been heard on this property on April 13, 1982. At that time the Board deferred making any decisions until the City Council had discussed inspection of owner -occupied duplexes. Inspector Vezina reported that he conducted a licensing inspection at 926- 26h N. Dodge Street on October 28, 1981. The first two violations being appealed were Chapter 17-5.J.(1) Lack of required natural light, Unit 926h, east bedroom lacks natural light requirement and Chapter 17- 5.K.(2)(b) Lack of required natural ventilation, 926h, east bedroom, lacks natural ventilation requirement. The east bedroom has 3 square feet natural light, lacking the required minimum of 6.24 square feet. Karstens made a motion to grant a variance to Chapter 17-5.J.0) Lack of required natural light, and Chapter 17-5.K.(2)(b) Lack of required natural ventilation, 926h east bedroom, as long as the property is owner/occupied by Marquerite Welter. Ringgenberg seconded the motion. The motion carried. The next violation being appealed was Chapter 17-5.N.(4) Lack of required minimum ceiling height. 926h, kitchen, ceiling height is 615;". Ringgenberg made a motion to grant a variance to Chapter 17-5.N.(4) Lack of required minimum ceiling height, as long as the property is owner/occupied by Marquerite Welter. Karstens seconded the motion. The motion carried. Due to a change in the Housing Code, Inspector Vezina withdrew the last appealed violaion involving Chapter 17-5.I.(1), APPEAL OF BOB R. BURKHART Others present: Mr. & Mrs. Bob Burkhart Inspector Vezina conducted a licensing inspection at 1811! High Street on January 17, 1983. The appeal request was not filed within the proper time period. Ringgenberg made a motion to hear the case. Karstens seconded the motion. The motion carried. The first violation being appealed was Chapter 17-7.A.(4) Window, storm window, window latch, window lock, and/or other aperture covering not maintained in good and functional condition, 1811h, broken window, southeast window of living room. I j 1 r IdICROFI LI4ED BY 1. -_-`JORM�-MIC Ritii CA9-- % CEDAR RAPIDS DES M01RES 372- T C J MINUTES HOUSING APPEALS BOARD MARCH 8, 1983 PAGE 4 Mr. Burkhart stated he did not feel the crack in window was sufficient to warrant a violation. Karstens made a motion to uphold Chapter 17-7.A.(4), 1811h, broken window, southeast window of living room. Ringgenberg seconded the motion. The motion carried. The next violation being appealed was Chapter 17-7.A.(4) Window, storm window, window latch, window lock, and/or• other aperture covering not maintained in good and functional condition, 1811!x, broken window, east wall of northeast bedroom. Ringgenberg made a motion to uphold Chapter 17-7.A.(4), 1811h, broken window, east wall of northeast bedroom. Karstens seconded the motion. The motion carried. The last violation being appealed was Chapter 17-7.I. Electrical system not maintained in good and safe working condition. 1811h, light above bathroom sink is missing a cover. Ringgenberg made a motion to uphold Chapter 17-7.I. Electrical system not maintained in good and safe working condition. 1811h, light above bathroom sink is missing a cover. Karstens seconded the motion. The motion carried. APPEAL OF JAMES PICKERING Others present: James Pickering Inspector Vezina reported that he conducted a licensing inspection at 407 N. Dubuque on January 19, 1983. The first violation being appealed was Chapter 17-5.J.(1). Lack of required natural light. Apt. 1. livingroom, has no windows. Mr. Pickering stated there was no place to install a window to the exterior in the livingroom and there was a window in the kitchen that provided some spill light for the livingroom. Karstens made a motion to grant a variance to Chapter 17-5.J.(1) Lack of required natural light. Ringgenberg seconded the motion. The motion carried. The next violation being appealed was Chapter 17-5.N.(4). Lack of required 7' minimum ceiling height. Apt. 6, livingroom, ceiling height is 617h". Farran made a motion to grant a variance to Chapter 17-5.N.(4). Lack of required 7' minimum ceiling height, Apt. 6, livingroom. Ringgenberg seconded the motion. The motion carried. The next violation being appealed was Chapter 17-5.N.(4)(a) Room has sloping ceiling, less than 50% of floor area has ceiling height of 7' or more. Apt. M6 kitchen ceiling height is 6111" to 6. Ringgenberg made a motion to grant a variance to Chapter 17-S.N.(4)(a), Apt. 6, kitchen. Karstens seconded the motion. The motion carried. The next violation being appealed was Chapter 17-5.I.(2)(g) Lack of required minimum door/doorway. Apt. 7, doorway height between living room and bedroom is 6'1", lacking a minimum 614". rr- 1 MICROFILM BY I1 -DORM MICR6L AG* CEDAR RAPIDS DES t4014ES S9.Z. J MINUTES HOUSING APPEALS BOARD MARCH 8, 1983 PAGE 5 Mr. Pickering stated it would be difficult and expensive to raise doorway height, because wall between rooms was very thick. Karstens made a motion to grant a variance to Chapter 17-5.I.(2)(g). Lack of required minimum door/doorway. Ringgenberg seconded the motion. The motion carried. The last violation being appealed was Chapter 17-5.K.(2)(b). Lack of required natural ventilation. Apt. 1, living room, lacks window area for natural ventilation. Livingroom has no window. . ......... . iKarstens made a motion to grant a variance to Chapter 17-5. K. (2)(b). Lack of required natural ventilation. Ringgenberg seconded the motion. The motion carried. APPEAL OF JENNIE SCHNOEBELEN Other present: None Inspector Hoard reported that an appeal had been heard on this property, 1012 Hudson, on December 14, 1982. The Board had deferred making a decision on the appealed violations until the Plumbing and Heating Inspector could inspect the violations being appealed. The violations being appealed all involve Chapter 17-5.L.(4), Improper location of heating unit; the gas hot water heater is located in the bathroom, a furnace is improperly located in the southeast bedroom and a furnace is improperly located in the southwest bedroom. Inspector Hoard reinspected on February 18, 1983, with Ralph Taylor, Plumbing and Heating Inspector, as had been requested by the Appeals Board. The property was vacant at the time of reinspection. Inspector Taylor told the Board that the new furnace that had been installed in the wall between the southwest bedroom and livingroom was still drawing combustion air from the bedroom. In a letter to the Appeals Board, Mrs. Schnoebelen asked the Board for an I indefinite time extension to correct the violations. She agreed not to rent the dwelling unit until the violations had been corrected. The Board discussed the fact that, as long as the property was vacant, no attempt will be made to enforce the correction of the violations. I Karstens made a motion to uphold Chapter 17-5.L.(4) Improper location of heating unit, all three violations. Ringgenberg seconded the motion. The motion carried. APPEAL OF RICHARD FOM ,59ol?— i r.. r 141CROFILMED BY -JORM-MIC RI'SL"A B- CEDAR RAPIDS • DES IIDIAES I / MINUTES HOUSING APPEALS BOARD MARCH 8, 1983 PAGE 6 Others present: Richard Fox Inspector Hoard reported that an appeal had been heard on this property 946 Iowa Avenue on March 9, 1982. The Board had deferred a decision on Chapter 17-5.N.(4) Lack of required 7' ceiling height in the basement dwelling unit. The ceiling height in the livingroom was 616'y" and the kitchen was 617". The Board had asked Mr. Fox to look into the possibility of raising the ceiling. I Mr. Fox stated he did not feel that the expense involved in removing the existing ceiling tile was worth the h" to one inch that might be gained. Karstens made a motion to grant a variance to Chapter 17-5.N.(4), lack of minimum 7 ceiling in basement unit livingroom and kitchen. Ringgenberg seconded the motion. The motion carried. APPEAL OF LINDA HART Others present: Linda Hart Inspector Hoard reported that an appeal had been heard on this property, 1100 N. Dodge on October 12, 1982. The Board has deferred a decision on Chapter 17-5.E. Lack of required lavatory in Apt. 1, pending a plumbing contractor's opinion as to the cost and feasibility of installing a lavatory in the bathroom. Ms. Hart reported back to the Board with an estimate of over $400 for a lavatory installation. The installation would involve an actual enlargement of the bathroom. Karstens made a motion to grant a variance to Chatper 17-5.E. Lack of improper location of required lavatory in Apt. 1. Ringgenberg seconded the motion. The motion carried. APPEAL OF BEVERLY WHITING Violation, which was basis for appeal, had been corrected. APPEAL OF STEVE ELLIOTT Others present: none. Inspector Hoard reported that she conducted a licensing inspection at 728 Oakland on January 5, 1983. The violation being appealed was Chapter 17- 5.I.(2)(a) Lack of required handrail. East exterior steps to basement lack a handrail. Karstens made a motion to uphold Chapter 17-5.I.(2)(a) Lack of required handrail. Ringgenberg seconded the motion. The motion carried. l MICROFIL14ED BY l- JORM -MICROLAB-_. CEDAR RAPIDS • DES MOVIES i I-JORM--MICR#cX 07 CEDAR RAPIDS - DES M014ES JV � MINUTES PARKS AND RECREATION COMMISSION MARCH 9, 1983 MEMBERS PRESENT: Crum, Dean, Mitchell, Riddle, Willis II MEMBERS ABSENT: Jennings, Martin, Wooldrik ,I STAFF PRESENT: Showalter, Howell, Ackerman, Crutchfield, Franklin GUESTS PRESENT: Janet Trimble, Margaret MacDonald, Lois M. Gerard, Steve E. I Anderson, Jennifer L. Anderson RECOMMENDATIONS TO THE CITY COUNCIL None. RECOMMENDATIONS TO THE PLANNING AND ZONING COMMISSION Moved by Dean, seconded by Crum that the rezoning of the property directly north of Terrell Mill Park and east of City Park would not be in the best interest of either park because of additional water level and flooding problems which may be caused by the filling and raising of the tract designated for River Run Apartments, and that we not approve of any action which would be detrimental to our parks. Unanimous. RECOMMENDATIONS TO THE STAFF Moved by Mitchell, seconded by Crum to approve the proposed summer basketball program to be conducted through four playground programs. Unanimous. SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN Jim Glasgow has petitioned the city to rezone the area north of Terrell Mill Park to accommodate an apartment complex. Guests Trimble, Gerard, and MacDonald, all residents of the area, stated their desire that this area remain zoned to protect the natural areas and assure single family dwelling units. They also mentioned traffic problems getting off of or onto Dubuque during Hancher and athletic events, and questioned how that would be handled given a large apartment complex. Karin Franklin from the Planning Department discussed the area, amount of fill, trees, drainage, and possibilities for sewer lines. There is a small section between Terrell Mill Park and Glasgow's property which is being questioned as to is determined, Glasgow will file for a deed. ownership. If no specific ownership If it is owned by the city, Glasgow would like it maintained. Howell says the section is always wet; brush could be cut back, but it would be very difficult to mow. Glasgow's property is lowland and currently under water. If that land was raised 1�' to 4', the water that would normally have gone there during heavy rains or flooding would likely shift to Terrell Mill Park. After a lengthy discussion it was moved by Dean, seconded by Crum that the rezoning of the property directly north of Terrell Mill Park and east of City Park would not be in the best interest of either park because of additional water level and flooding problems which may be caused by the filling and raising of the tract designated for River Run Apartments, and that we not approve of any action which would be detrimental to our parks. Unanimous. 1 ' i 141CROFILIIED BY ! l I JOR M -"MIC ROLAB- CEDAR RAPIDS • DES MOINES ,573 T t: J Parks and Recreation Commission Minutes, March 9, 1983, Page 2 COMMITTEE REPORTS i i Willis said that the Riverfront Commission did not make a motion regarding the rezoning request for River Run Apartments, but expressed concern about the lack of sewer and the 1Aug buffer zone. The proposed Napoleon Park trail project has been tabled until August. CHAIR REPORT Riddle took an 8th grade A.A.U. team to the state tournament in Urbandale, and felt that hosting a tourney of this type might be something we should look into for the future. Staff will report on this at the April meeting. DIRECTOR'S REPORT The CIP was finalized on March 8, including $10,000 matching funds for restrooms at Napoleon Park, and the five recommended parks for 1984-85-86-87-88. Our first priority, the outdoor pool to replace City Park pool, was dropped from the five- year plan. OTHER BUSINESS Crutchfield reported that plans are underway for a spring golf tournament. Tab Ray is working out details. Dean asked if there were plans to recognize Lee for his long service. Crutchfield said a recognition dinner has been set for April 9 at the Highlander, and Commission members will be invited. Dean and Crum volunteered to be a subcommittee to determine any activities for the Commission. A question was raised regarding the temporary lay-off of the Forestry Aide. Showalter responded that a temporary employee cannot work more than nine con- secutive months. I Howell reported that the park restrooms will not be operational until there is no danger of pipes freezing and breaking. Willis asked about the council's reaction to the proposed mandatory park dedica- tion ordinance. Showalter was asked to speak with the Home Builders Association to get their views, perhaps also to write something for their newsletter, and then attend a meeting. I Moved by Crum, seconded by Dean to adjourn, 8:05 p.m. WiA_(��kunrw���, Karen Ackerman 0 7-9 MICROFILMED BY 1 - Lf% I CEDAR RAPIDS • DES M019E5 MINUTES HOTEL/DEPARTMENT STORE COORDINATING COMMITTEE MARCH 30, 1983 4:00 P.M. CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Amert, Berlin, Hayek, McDonald, Perret, Wegman MEMBERS ABSENT: None STAFF PRESENT: Hauer GUESTS PRESENT: Vernon Beck and Doug Westervelt representing the developer, John Krieger, Mary Neuhauser, Mark Leonard and John Campbell SUMMARY OF ACTIONS: 1. The Committee has approved the design concepts and architectual schematics for the hotel. This includes approval of the public walk-through on the first floor and approval of a 10 foot wide open-air pedestrian alley -way between the hotel and the College Block Building (Bushnell's Turtle). 2. The Committee requested elevations of the hotel as soon as possible. 3. The Committee requested cost estimates of different exterior materials to be presented to them within the next two weeks. DISCUSSION: The meeting was called to order at about 4:00 p.m. The minutes of January 5, 1983, were approved as presented. The purpose of this meeting is to review design plans for the Hotel located on Parcel 64-1b. A number of questions were asked about the plans, dated March 24, 1983. Westerveldt noted there had been a decrease of about 10,000 square feet with most of the square footage decrease coming from the dormitory tower. This was achieved by slightly decreasing the length and width dimensions to achieve room sizes comparable to Holiday Inn's standards. He said that to the best of his understanding, there was very little change in the square footage on the first three floors of the hotel. McDonald asked what materials would be used for the wall that will run in a north -south direction parallel to the College Block Building; Westervelt replied it would be the same as the exterior skin of the rest of the building. Perrot questioned whether anything would be done about the exposed east wall appearance of the College Block Building. Westervelt stated it would be covered by some sort of building material. Neuhauser and McDonald both stated they were not in favor of using the 10 foot pedestrian walkway (created by moving the hotel exterior west wall east by 12 r 1116RDFILIdED BY ( 1" —JORM-'MICR46LAES 111 CEDAR RA IDS DES MOINES j S9�z J1 ii Hotel/Department Store Coordinating Committee March 30, 1983 Page 2 feet) at night because of vandalism problems and the like. Beck stated the developer preferred having late night visitors use the walkway rather than the lobby. Krieger of Hawkeye State Bank noted his bank had been performing some pedestrian counts on the south Dubuque Street portion of City Plaza. For two days last week (March 24 and 25) there had been been about 1400 pedestrians using City Plaza. Fourteen wheelchairs and 15 bicycles were also counted in one day. Krieger noted that there were probably far fewer people on the plaza than normal because of spring break and the out-of-town basketball game. Krieger stated his bank would be doing a similar count some time this week. Wegman asked whether this building was being designed to be in congruence with whatever building was to be placed on Parcel 64-1a. Westervelt replied he was concerned only with the hotel project and regarded the development on Parcel 64 - la as a separate architectural entity. Wegman observed the previous design which integrated both buildings was very good. Westervelt noted that very little had changed in terms of the exterior appearance of the hotel from the original design. Berlin explained a concept that had been previously discussed which consisted of having Parcel 64-1a developed for office building use with the building surrounded by green space. Perret wanted to know if the circular stairway in the public lobby was still under consideration. Beck indicated it was but that a liability problem was presented. Beck indicated they were still investigating the issue. Because the architect, Ed Kinney, had not arrived at this time, the Committee i recessed the meeting until 7:30 a.m. Thursday morning (March 31, 1983). MARCH 31, 1983 MEMBERS PRESENT: Amert, Berlin, Hayek, McDonald, Perret, Wegman MEMBERS ABSENT: None STAFF PRESENT: Hauer GUESTS PRESENT: Vernon Beck and Doug Westervelt representing the developer, Ed Kinney, John Krieger, Mary Neuhauser, Mark Leonard Meeting reconvened at 7:30 AM. Ed Kinney, the project architect, was introduced. Kinney began by stating there were several major changes in the new plans dated March 29, 1983. These changes involved placing the offices in a mezzanine level above the hotel lobby; locating facilities the laundry facilities in the southeast corner on a mezzanine level in the second floor; changing the configuration of the public walk-through on the first floor; and the addition of a ten foot wide open-air pedestrian alley between the hotel and the College Block Building (Bushnell's Turtle). .57sz MICROFIL11ED BY J —JORM- MICR0CA9-. 1 I CEDAR RAPIDS • DES rd01:JES I ! (`. 1 Hotel/Department Store Coordinating Committee March 30, 1983 Page 3 I McDonald asked what sort of doors would be used at the south entrance for the public walk-through. Kinney said that sliding doors similar to those used at the Public Library or the air doors used at the main entrance of the University Hospital would be used. Kinney needed a pedestrian traffic count to determine which type of door would be appropriate. In reply to the issue of why the building footprint had been pulled back, Kinney stated there had been concerns about meeting building code requirements for doorways, allowing for bicycles to pass through without having to go inside the building, and alleviating any concern about affecting the College Block Building foundation and footings. The issues of security and vandalism in the open air pedestrian alley were raised again. Kinney conceded the issue of bicycles going through the building was not as big a problem as he thought when he was informed that about 50 bicycles had passed through that area in two days. Kinney also stated he thought the open air pedestrian alley could be padlocked after a certain time so as to alleviate the security problems. Neuhauser said she had talked informally with the Police Department and they thought the problem could also be solved with good lighting. Perret asked if the exposed east wall of the College Block Building was to be covered. Berlin replied he will consult with Ed Zastrow, the building owner. Zastrow has preliminarily indicated his willingness to do something with this wall. i Amert asked about the proposed wall on the southwest side of the hotel structure that will parallel the garden area behind Bushnell's Turtle. Kinney stated the wall would be eight to ten feet high and composed of the same material as the hotel facade. He thought something could be worked out with Bushnell's that would compliment both developments. Hayek stated he preferred the original concept of a more open public space area in the hotel but that after seeing the evolution of the design, he can understand the decrease in the area of the public lobby and the addition of the open air passageway. McDonald questioned why the interior walk-through had to have doors. Kinney replied that the interior layout in terms of relationship between the different uses would not work otherwise and further, an open air walk-through would not meet his management company's standards. Discussion proceeded on to a number of questions with regard to the design. In reply to the questions, Kinney stated the entrance doors to the hotel lobby and dining rooms would be entirely accessible to people using the pedestrian lobby because they wanted the pedestrians to use hotel facilities. The dining areas would be secured from the public lobby after 2 a.m. by some sort of grill work. Kinney also said there had been some discussion of adding a third food facility - a deli -style carryout counter - on the first floor. Amert thought it was very difficult to imagine what the building would be like without elevations. Kinney drew several cross-sections showing where the glass and other facade materials would be located. The Committee indicated it wished shl i MICROFILMED DY 1 DORM MICR LA9 CEDAR RAPIDS DES 14014E5 i � L-. Hotel/Department Store Coordinating Committee March 30, 1983 Page 4 to see the elevations as soon as possible and it was noted the elevations would have to be ready as part of the UDAG application. McDonald indicated his concern that this design for the public walk-through will impede pedestrian traffic and his preference for air doors. Kinney again reiterated the desire not to discourage pedestrian traffic. The issue of an access alley running from Linn Street for back -of -the -house operations was discussed. The width will be approximately that of other alleys in the downtown and Berlin thought that a "T" design could be worked out for vehicular turnaround. Kinney confirmed that loading and unloading will be done on the exterior of the building and the loading dock will not be screened. However, trash collection and the like will be done on the inside. A question was raised as to how people will get through City Plaza during construction. The contractor will be responsible for this. In addition, the City and the contractor will arrive at some sort of agreement for using Parcel 64-1a as a construction staging area. The issue of connection between the hotel and parking ramp was discussed. It was noted that there would be probably some sort of building code problem but it would be resolved much in the same manner as the code problems for the ramp connection with Old Capitol Center. Perret reviewed the Prospectus requirements. It was noted the dining room and greenhouse facilities will seat about 225 people and that the lounge an the first floor will seat 120+ people. Perret asked whether there would be multi- levels in the dining facility and expressed concern for handicapped accessibility. Kinney indicated there would be recessed areas and will provide for handicapped accessibility as required by code. Recessed seating in the hotel lobby will probably also be provided. The design of the driveway canopy on the first floor is still unresolved because of problems with traffic circulation on the Block 82 alley. The conference rooms (1 through 4) on the second floor are approximately 5,000 square feet in size and will seat 400+ people. The ceiling in the conference rooms will be about 15 feet high. On the third floor, there are six rooms that front onto the pool deck area. The pool itself is about 800 square feet which is 300 square feet in excess of the Prospectus's requirement. The dormitory tower will house larger rooms on its southwest side and regular rooms on the northeast side. There will be approximately 84 of the larger rooms and about 120 of the smaller rooms. It was noted no excavation will be required with this hotel design. The exterior materials for the hotel were discussed. Kinney preliminarily proposed a textured concrete. After further discussion, he suggested fluted concrete block which is similar to the exterior materials of the stock brokerage on South Dubuque Street. He said it was applied like a masonry product with matching caulking material. 159$Z 111 ; MICROf ILMED BY l_ "JORM"MICR(SLAB-- 1 .� CEDAR RAPIDS • DES MOVES !� Hotel/Department Sto e Coordinating Committee March 30, 1983 Page 5 The Committee said it was not especially pleased with the way this material had been used in downtown Iowa City and they would like to know what other sorts of exterior materials could be used. After some discussion, the Committee indicated it was divided on the issue of whether brick was an appropriate exterior material for the hotel. The Committee requested evaluation of the alternatives such as brick, metal panels, and concrete. Westervelt discussed other concrete materials which have been used and pictures were passed around illustrating these. The costs of using some sort of concrete material are significantly less expensive (15%) than brick. The developer wants a warm inviting look for the exterior, avoiding white and gray colors. Hayek stated the Committee represents the public interest; however, the Committee was not a designer and essentially was not responsible for the economics of building the hotel. He said he was very concerned about the impact of the hotel on downtown aesthetics and felt that there was not enough information at this time to make a decision regarding exterior materials. The Committee then requested cost information on the exterior materials which should be forwarded to them in the next 10 days. Hayek motioned the Committee give preliminary approval of the general concepts contained in the March 29, 1983, plans presented to the Committee. Wegman seconded the motion. Krieger stated in public discussion that he was still concerned about the public walk-through but felt that this plan was much better than previous plans. The motion was approved unanimously. The meeting was adjourned at 8:56 a.m. i Submitted by: �'/71A- ndrea Hauer I MICROFILMED BY 1" JORNI -M1c R6LAH'_ CEDAR RAPIDS • DES MOINES S9� J�