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HomeMy WebLinkAbout1976-06-29 Regular Meeting• NG OF JUNE 29, 1976 '.M. CIVIC CWER IASHINGTON o? a12 (�,, I R 0 L L C A L L Y, MEETING OF PRESENT ABSENT BALMER ✓ dePROSSE Ll/ FOSTER NEUHAUSER PERRET ✓ SELZER VEVERA • • COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES JUNE 29, 1976 7:30 P.M. The Iowa City City Council met in Regular session on the 29th day of June, 1976, at 7:30 P.M. in the Council Chambers at the Civic Center. Present: Balmer, deProsse, Foster, Neu- hauser, Perret, Selzer. Absent: Vevera. Mayor Neuhauser presiding. Ellen Flower s, President of AFSCME, Local 183, appeared IG u y and distributed a statement concerning contract negpti4tions with the City. John Thompson, 730 E_ Market, expressed his--, views concerning negotiations. He felt the City should con- sider to resolve the matter through fact-finding. I -lark Smith,._„E'i:-Tb 10 Norwood Circle, stated he was in favor of collective bar- gaining and further stated he felt public employees ought to have the right to strike. Zgj.pb_OjLord., 735 Oakland, appeared and requested the City to initiate a "Comprehensive Mass Transportation System", for all citizens including the senior and handicapped citizens by use of State D.O.T. funds. City Manager Berlin was requested �c Y 7 to check into the possibility of this matter. Tom_Gillespie., representing the Friends o_f 01d_Time_Music from the University of Iowa, appeared and asked Council to close certain streets on July 5, 1976, from 9:00 A.M. to 11:00 P.M. After discussion of present policy.and procedure concern- ing requests, Mr..Berlin explained there is an ordinance which establishes the procedure for the closing of streets. This ordinance insures that the Police Department, Public works, and other staff, are informed, so they can investigate and coordi- nate activities. He advised against Council adopting a reso- lution to close the streets, stating Council did not know what liability implications might occur. It was moved by deProsse and seconded by Perret to adopt Res_olutjsm-LL6_-2A1, as recorded in Res. Book 35, page 248. After further discussion, question was called. Roll call: Ayes: deProsse, Foster, Neuhauser, Perret. Nays: Balmer, Selzer. Resolution adopted, 4/2. �a 4 Vevera absent. Max-ffocum, of 800 S. Dubuque, suggested if the City decided against issuing building permits in the 10D year flnnd alai they might also consider to compensate people now living there. He also questioned the S,I;Ajt .up_of .selling. the house located at l??_after Street. Mr. Berlin stated City Staff would contact himafter a report was received from the Legal Department. Mr. Yocum further expressed his feelings regarding the newly adopted ordinance which raises the o, ime_p_arking-fee to $2.00. He was told this matter cannot be brought back by initiative or Page 2 Council Activities June 29, 1976 referendum because it is an item of the budget -and public hear- ing had been previously held on this matter. Dale_Ho "-� _ maids (1[fP end 621 Brown, complimented the Iowa Cit on doing their job well. Attorney Bill Bartle y meter-, lated the City Council on their six m --- Y. congratu= anniversary. Mayor Neuhauser Six July 4. as the time to ring cut_a -976 at 1 o'clock P.M. pendence. 11_.the_bells-ng In the tuted Consent Calendar, City Clerk Abbie Stolfus substi- a resolution approving Item 4.c_3. cigarette permits instead of Balmer moved and deProsse seconded that the follow- ing agenda items and recommendations in the Consent Calendar be approved and/or adopted as amended: Reading of minutesof official actions of special Council meeting of June 1976, by the City Clerk.k. subject to correction, as recommended Minutes of Boards and Commissions: Iowa June 17, 1976nning.and._Zoning_Commissi-ou, meeting of Iowa`City Ri,verfront__Commissi 1976. on meeting Of June 17, Iowa,City.Park_and.-Recreation_,Commission meeting of �1 June 9, 1976. Resolutions: Resolution-J76z: 9.9, as recorded in Resolution Book 35, on page 246, approving C as��L2u5�Control. License Application for Harold Ambrose, dba/Dirty Har South Gilbert, as recommended b --rY s. 1200 y the City Clerk. ,nso01utj.On_#_j6=20-0 as recorded in Resolution Book 35, on page 247,Bur_refunding_Beer_Permit for John Stasi, the/City Clerk. 121 Iowa Avenue, as recommended by City Clerk. /-- 7 on p _ uti��76_202 Resol, as recorded in Resolution Book 35, age 249, to Issue Cigarette Permits. Correspondence: f Letter from Kenneth ae-r�on regarding iAg. This .letter has been referred low_ ,_ Department re enng_ Of Community Development for repto the Department reply. Page 3 • • Council Activities June 29, 1976 Letter from New n;, ing cont u t n�r-•CpoRerative _Society„ regard - This letter haOn-ef-a-naw-bg uildin_for._the. Co-op.. been referred to the Department of Community Development for reply- 1-- Notice Of,Exercise Renew_ Lease f om us De ot. Union The motion was a Ayes: deProsse , Poster, by the following roll call vote: Balmer. Ayes: Neuhauser, Perret, Selzer, Vevera, Motion adopted, 6/0, Vevera absent. Selzer moved and Balmer seconded to adopt Resolution as recorded in Res. Book 35, page 250, A nrnr;nr �h #76 203, Plat o£ Villag-e Green_Add.i_tion,,_part_9_. ase inazS' development would not affect Ralston Creekt was stated this Foster, Neuhauser, Perret, Selzer, Balmer Roll call: Ayes: tion adopted, 6/0, Vevera absent. deProsse. Resolu- 5'��I REPp2k. Mayor Neuhauser announced that Council would be accepting M applications for One unexpired term ending May 1 1978, on the Planning__aad_Zoning_Comm Csjpzi. The appointment for this tion will be made at the August 3, 1976, Council 'meetin recommended that John Cazin be a Posi- tG . on the D1aYor's_Youth_Em _ c She-~- ppointed to fill the vacancy and seconded by Perret.plo en —Board. It was so moved b absent. Council decided Lotion carried unanimous) 1' Selzer tez _on. Co Y. Vevera --==- -� mmuni.ty_Needs until Jul pPointments to the Commit July 13. Council discussed allowing a H conne ,Barker_ -s. property.se AttorneY 1jiller ction on Carol Mrs- Barker, indicatediam Meardon, representing she was planning to constructra gymna- sium and would agree to annexation if she were granted the server connection. He further stated it would be in the best interest of the city to allow this hook-up, especially for health reasons. After further discussion, Foster moved -and deProsse seconded that Carol Barker be permitted to have the sewer connection in the event she agrees in writing to voluntary annexation, and further- more, that Robert Barker (who owns the piece of property that Prevents Mrs. Barker's land from being contiguous) agrees to voluntary annexation of his property as shown on the submitted Plat. Motion carried, 4/2, with Balmer and Selzer voting "no". Vevera absent. City Attorney Hayek noted this situation was similar to others where in a period of time property had been split into several Pieces and possibly Chapter 409, Iowa Code, should be complied with, and he suggested that City Staff study the situation and have a meeting with all affected County officials. w • Page 4 Council Activities June 29, 1976 Council discussed the U.rbab_Re=VAl timetable and whether or not certain matters could proceed while Council is making decisions. It was stated that a consultant would be requested to provide information on how to attract a department stogie, in urban renewal area and to suggest location and possibly hire another consultant for housing. Francis Hamit appeared stating urban renewal appraisals greatly affect the value of surrounding property. He also said Sec. 220 0£ the F.H.A. Code relates to housing and is specifically designated for urban renewal property. Council came to the consensus to direct the City Manager to re- tain appraisers and supply them with an estimate as to when their services would be needed. Councilmembers also agreed to submit specific requests for information or comments concerning how to market the land, to Mr. Berlin. /0`-7 -- Mayor Neuhauser informed citizens of the program to be shown on WDMT-TV, Cja_n_ne1, 2, June 30 at 6:30 P.M. This program will focus on Iowa City and the renovated Old Capitol. — IL, 6?' Councilwoman deProsse mentioned she had received phone calls from.Sharon-Bonney and Brad -Meyers -indicating their concern that the new combination laundromat and pizza place located at 711 1st Avenue was constructing an entrance which would be inaccess- ible to the hand�.apped. Mr. Berlin will investigate this matter. -6 At this time, he also stated the United Action for Youth has not been awarded a new contract as of yet because staff is having problems with coming up with ways to measure results of the pro- gram. Councilman Balmer mentioned Council might be given an opportunity to review problems. iGrL. City Manager Berlin informed Council the Iowa City Alarm.., C MpaAy had been awarded the contract for the tornado system !O J,. Balmer moved and Selzer seconded that Resolutiop_ 76-204, as recorded in Res. Book 35, page 251, Setting a Public Hearing on jje.5tyark..if_t_S_tation for July 13 be adopted. Roll call: Ayes: Neuhauser, Perret, Selzer, Balmer, deProsse, Foster. Resolution adopted, 6/0. Vevera absent. �� r Cjv At_tcrney_Hayek reported he had met with Pat Strabala, Paul Glaves, and Jay Oehler to discuss steps to be taken to conform with Judge Carter's decision regarding the contrac.t_be- tween .Old rip* ol-Aasaciates and the City. As per Mr. Hayek's request, a motion was made by Perret and seconded by deProsse to (1) return the bid deposit check conveyed to the City in March, 1974, by OCA in the amount of $111,300, (2) return to OCA the amount of $231,880 which represents the deposit given to the City for Block 101, (3) that Old Capitol quit claim the North 0 Page 5 Council Activities June 29, 1976 310 feet of the east half of Block 101 and the -North 310 feet of the alley to the City, (4) that OCA secure leases on two mortgages which are a lien on the property. Motion carried, unanimously, with Vevera absent. Mr. Hayek informed the Council he had filed for a summary judgment on Epstein Bookstore's back rent. As per Mr. Hayek's request, a motion was made by Balmer and seconded to authorize the City Manager by Perret to proceed with the 90 day e_vic tion notice against the to at Epstein's. Motion carried, unanir..ouslyra . Vevera absent. Mayor Neuhauser declared a five-minute recess. A motion was made by Perret and seconded by Foster to receive and file the letter received from the Gta edging the the City's appeal to exceed 93 incrteai nse of their d76c7nowl- budget over 75-76 budget, advising that the Board had granted $42,257 and denied $300,000. Motion accepted, unanimously. Vevera absent. It was noted the State of Iowa Supreme Court had declared the property tax lid law unconstitutionafor the _1 City of Waterloo. After further discussion, a motion was made by deProsse and seconded by Perret to authorjze._the City Manager and City Attorney to join Waterloo's appeal if it seemed ad- vantageous and if such action was needed before the next Council meeting. Motion passed, unanimously. Vevera absent. The ing on the..FY._7_7_spha1,t was held.pult1wasemoved by Balmer andAseconded by Sec, Project adopt Resolution #76-205, as recorded in Res. Book 35, pages 252. and 253, Approving Plans _ S ec_ifications _ _ _ Estimate for the FK 77 Aspha.t__�Resurfacin FProjectCandrSettinact d Bid'. Roll call: Ayes: Perret, Selzer, Balmer, deProsse, Foster, Neuhauser. Motion carried, 6/0, Vevera absent. Mayor Neuhauser opened the public hearing on the FY 77 Sanj` terry Landfill rialized _,Exca_va.tion_Pro.ject. She questioned what had mate - in meeting requirements requested by the Environmental $rotectior_ Agency for this project. Mr. Berlin informed her the DeFartment of Public Works has proceeded on several of the re- quests, those within the City's moved and Balmer seconded financial limitations. Selzer corded in Res. to adopt Resolution #76-206, as re - Book 35, pages 254 and P 255roving lans, Specifications, Form of Contract and Esti, roving for the FY 77 Sani- tary Landfill Excavation Project. Roll call: Ayes: Selzer, Balmer, deProsse, Foster, Neuhauser, Perret. .unanimously. Vevera absent. Resolution adopted, The public hearing_on the proposed amendment budget ending June 30, to the FY 76 1976, was opened. Mayor Neuhauser reflected J Page 6 Council Activities June 29, 1976 her dismay on the procedure of voting on an amendment directly after public hearing. City Manager Berlin explained adjust- ments concerning Leisure and Cultural Opportunity, Parks and Recreation Construction (specifically the Taft Speedway - Englert Tract), and the Government Buildings expenditure area for the air conditioning study in the Civic Center. Pat Strabala, Finance Director, explained that the increase in the Airport allocation was due to the assignment of insurance and expenditure caused by the fire damage to several hangars during the past year. There was further discussion concerning Highway 218 and the Risk Management Study. Balmer moved and Perret seconded to adopt $99o-1u-tj9-n—;L76.z2-07., as recorded in Resolution Book 35, page 256, Amending_,the,„Current-Budget_f X the_ isoal_Year_End- ing June 30, 1976. Roll call: Balmer, deProsse, Foster, Neu- hauser, Perret, Selzer. Resolution adopted, 6/0, Vevera absent, The second puby li�hearincr on the proposed issuance of /O� �38,5_,QO.O essgat}al corporate bonds was held. It was written objection was submi—� tted at the 6/8/76public hearing that a Douglass B. Lee, Jr., East-West Couplet Project #1 - concern that value of property will be reduced. Pat Strabala indicated the Road Use Tar, money would provide enough money to delete $100,000 for asphalt resurfacing. He additionally stated the - phrase referring to the resurfacing should be left in, but the amount should indicate "0” amount. A motion was made by Selzer and seconded by deProsse to delete $100,000 from the total of the bond issue, by not funding the Asphalt Resurfacing Project. Roll call: Ayes: deProsse, Foster, Neuhauser, Perret, Selzer, Balmer. Motion carried, 6/0. vevera absent. A motion was made by deProsse and seconded by Selzer to �— adopt Re9DJJ t;Zn_#_7_6-208, as recorded in Resolution Book 35 257 and 258, In ±' t:ltiUg�,rQcedures t Pages the_Issuance.of $285 000 Essential CorporateAPurposeaBo.c ion -for call: Ayes: .-- -- .-- Y Foster, Neuhauser, Perret, Selzer, Balmer, deProsse• Resolution adopted, 6/0, Vevera absent. A motion was made by deProsse and seconded by Selzer to adopt Resolution #76-209 as recorded in Resolution Book 35, on pages 259 thru 262, Directing the Advertising for the Sale of $285,000 Essential Corpp�ate_Zurps_sn B.onds-. Roll call: Ayes: Neuhauser, Perret, Selzer, Balmer, deProsse, Foster, resolution adopted, Vevera absent. A motion was made by Foster and seconded by deProsse that the rule requiring that ordinances must be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, that the first and second consideration and vote be waived and that the ordinance amending the Mir:iri_pal Code by .repealing Sec. upon fV of Ord, #75-2773 be voted lit final passage at this time. Roll call: Perret, Selzer, Balmer, deProsse, Foster, Neuhauser. Motion adopted, Vevera ab sent. Page 7 Council Activities June 29, 1976 Foster motioned and deProsse seconded that Ordinance #76-2802, as recorded in Ordinance Book #10, on pages 23, 24, and 25, Amending the Municipal Code of the City of Iowa City, by Repealing Section V, Ordinance No. 75-2773, and Enacting a New__Secton_in_Lieu__Thereof._ (to__change_quarterly. water reading and monthly billing_ to bi-monthly reading_and�billing_schedule1. Roll call Ayes: Selzer, Balmer, deProsse, Foster, Neuhauser, Perret. Ordinance adopted, 6/0, Vevera absent. /C`' A motion was made by Foster and seconded by Perret that the Ordinance Amending Zoning Ordinance No. 2238 by changing the use regulations of certain, _property (�lhieYlg3?sc,,-ln�) from Cl to C2 zone be considered and given second vote for passage. Roll call: Balmer, deProsse, Foster, Neuhauser, Perret, Selzer. Second r� consideratin o,-passed,_6/0, Vevera absent. -� Council discussed temporary vacation of portions of College and Dubuque streets in the R-14 Urban Re_4ewal__area. Mayor Neuhauser indicated this was an ideal time to conduct an experiment on street use; however, the major reason for the street vacation was the safety factor involved. Robert Welsh, 2526 Mayfield, appeared for discussion. It was moved by Foster, seconded by deProsse, that the rule requiring that ordinances must be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, that the first and second consideration and vote be waived and that the ordinance.be voted upon for final passage at this time. Roll call: Ayes: Balmer, deProsse, Foster,.Neuhauser, Perret, Selzer. Motion carried, 6/0. Vevera absent. Foster moved and deProsse seconded that the Ordinance #76-2803, as recorded in Ordinance Book #10, page 25, Temporarily Vacating Certain Streets Relative to the R-14 Urban Renewal Project and Repealing portions of Ordinance #76-2776, be finally adopted at this time. Roll call: Ayes: deProsse, Foster, Neuhauser, Perret, Selzer, Balmer. Ordinance adopted, Vevera absent.---Z-21;1 Councilwoman deProsse moved and Perret seconded to adopt Resolution #76-210._ as recorded in Resolution Book 35, page 263, tion. Part IX. Roll call: Ayes: Foster, Neuhauser, Perret, Selzer, Balmer, deProsse. Resolution adopted, Vevera absent. Councilman Foster moved and Balmer seconded to adopt Reso- lution #76-211 as recorded in Resolution Book 35, page 264, Arcepting-Sanitary_Sewers_in-B.el-Aire_. -;Lon,. Part 6. Roll call: Ayes: Neuhauser, Perret, Selzer, Balmer, deProsse, Foster. Resolution adopted, Vevera absent. It was moved by deProsse and seconded by Perret to approve Res.Qluti0ja__L7_6-21.2., as recorded in Resolution Book 35, page 265, Page 8 • 0 Council Activities June 29, 1976 ApQroving Annual. Transit Development frog= Roll call: Ayes: Perret, Selzer, Balmer Foster, Neuhauser. Resolution adopted, 6/0, Vevera absedePntrosse, Councilman Foster moved and Perret seconded to adopt/C Reso- lution #76-213 as recorded in Resolution Book 35' Authorizn P __`____g_ the Execution of an A page 266, ton Park - ..Agreement to Lease _with Washin Inc. , (for _the Davis Building)__ Roll call: Aa" Selzer, Balmer, deProsse, Foster, Neuhauser, Perret. Ayes: adopted, 6/0, Vevera absent_ Resolution /(, Ii`; It was moved b deProsse and seconded b �_ Resolution X76-214 y n Selzer to adopt ---lishes as recorded in Resolution Book 35, page 267, which establishes Uncla�sifed _a1ar}es and ,_Com ensation for Citcal Year 1977 Beginning July 1, ,es y Clerk,_and __City.,Mana . for the Citv Afro Foster, Neuhauser, Perret Selzer, call: Ayes: Balmer, Vevera absent. Resolution adopted, 6/0 eProsse, Council discussed the approval of a Class C Sunday 4y - Li lar, apQlication_for Aycor ,Manufacturin.. Sa�.es Dollar, 211 Iowa Avenue. 4. Inc, dba/Copper. lution a Perret made a motion to adopt a reso- pproving this application, but it died for lack of a second. There was some discussion regarding the changing of the Sunday Sales policy. It was moved by Foster and seconded by Balmer to adjourn the meeting at 11:20 P.M. Motion carried, unanimously. Vevera absent. Mayor City Clerk DIemoranda from the-City Manager to the City CoimciI 0 0 MINUTES OF OFFICIAL ACTIONS OF COUNCIL JUNE 29, 1976 7:30 P.M, The cost of publishing the following proceedings and claims is $ Cumulative cost to date during this calendar year for said publication is $ Iowa City City Council met in Regular Session 6/29/76 at 7:30 P.M. in the Council Chambers at the Civic Center. Present: Balmer, deProsse, Foster, Neuhauser, Perret, Selzer. Absent: Vevera. Mayor Neuhauser presiding. Ellen Flowers, Pres. of AFSCME, Local 183, distributed a statement concerning contract negotiations with the City. John Thompson, 730 E. Market, and Mark Smith, 10 Norwood Circle, appeared for discussion. Ralph Oxford, 735 Oakland, appeared and requested the City to initiate a "Comprehensive Mass Transportation System", by use of State D.O.T. funds. City Manager Berlin was requested to check into this matter. Tom Gillespie from the Friends of Old Time Music asked Council to close certain streets on 7/5/76. After discussion of present Policy and procedure concerning requests, moved by deProsse and seconded by Perret to adopt Res. #76-201, as recorded in Res. Book 35, page 248. Roll call: Ayes: deProsse, Foster, Neu- hauser, Perret. Nays: Balmer, Selzer. Resolution adopted, 4/2. Vevera absent. Max Yocum, 800 S,Dubuque, suggested compensating residents in the 100 yr.flood plain if the City ceased issuing bldg. permits. He also questioned the status of selling 122 E. Court St. and expressed feelings on increased parking fee. Dale Hoogeveen, 621 Brown, complimented the meter maids on do- ing their job well. Atty. Bill Bartley congratulated the Council on their six month anniversary. Mayor Neuhauser proclaimed 7/4/76 at 1:00 P.M. as the time to ring out bells for independence. In the Consent Calendar, City Clerk Abbie Stolfus added a resolution approving cigarette permits instead of Item 4.c.3. Balmer moved and deProsse seconded that the following agenda items and recommendations in the Consent Calendar be approved and/or adopted as amended: Reading of minutes of official actions of special Council meeting of 6/16/76, subject to correction, as recommended by the City Clerk. Minutes of Boards and Commissions: P&Z Comm., 6/17/76; Riverfront Comm., 6/17/76; P&R Comm., 6/9/76. Page 2 Official Actions June 29, 1976 Permit Resolutions as recommended by City Clerk: Res. #76-199, as recorded in Res. Book 35, p.246, approving Class C Liquor Control License App, for Harold Ambrose, dba/Dirty Harry's, 1200 S. Gilbert. Res. #76-200, as recorded in Res. Book 35, p. 247, refunding Beer Permit for John Stasi, dba/Burger Palace, 121 Iowa Ave. Res. #76-202, as recorded in Res. Book 35, p. 249, to Issue Cigarette Permits. Correspondence: Letter from Kenneth Anderson regarding low-income housing, referred to Dept, of Comm. Dev. Letter from New Pioneer Cooperative Society regarding construction of building for the Co-op, Dept, of Comm. Dev. Notice of Exercise of option to Renew Lease from Union Bus Depot. The motion was approved by the following roll call vote: Ayes: deProsse, Foster, Neuhauser, Perret, Selzer, Vevera, Balmer. Motion adopted, 6/0, Vevera absent. Selzer moved and Balmer seconded to adopt Res. #76-203, as recorded in Res. Book 35, P. 250, Approving the Prel. Plat of Village Green Addn., part 9. Roll call: Ayes: Foster, Neuhauser, Perret, Selzer, Balmer, deProsse. Resolution adopted, 6/0, Vevera absent. Mayor Neuhauser announced Council would accept applications for 1 unexpired term ending 5/1/78 on will be made P&Z Comm. Appointment 8/3/76 mtg. Moved by Selzer and seconded by Perret- to appoint John Cazin to Mayors Youth.Employ. Bd. Motion carried unanimously, Vevera absent. Council deferred the appointments to the CCN until 7/13/76. Council discussed allowing a sewer connection on Carol Barker's property. Atty. William Meardon appeared, represent ing Mrs. Barker. After discussion, Foster moved and deProsse seconded that Carol Barker be permitted to have a sewer connec- tion in the event she agrees in writing to voluntary annexa- tion; and furthermore, that that prevents Mrs. Barker's Robert Barker (who owns property land from being contiguous) agrees to voluntary annexation of his property as shown on the submitted plat. Motion carried, 4/2, with Balmer and Selzer voting "no". Vevera absent. 0 0 Page 3 Official Actions June 29, 1976 City Atty. Hayek noted this situation was similar to others where in a period of time property had been split into several pieces and possibly Chapter 409, Iowa Code, should be complied with, and he suggested that City Staff study the situation and have a meeting with all affected County officials. Council discussed the U.R. schedule timetable & whether or not certain matters could proceed while Council is making decisions. It was stated that a consultant would be requested to provide information on how to attract a department store in urban renewal area and to suggest location and possibly hire another consultant for housing. Francis Hamit appeared stating that Sec. 220 of the F.H.A. Code relates to housing and is specifically designated for urban renewal property. Council came to the consensus to direct the City Manager to retain ap- praisers and supply them with an estimate as to when their ser- vices would be needed. Councilmembers also agreed to submit specific requests for information or comments concerning how to market the land, to City Mgr. Berlin. Mayor Neuhauser informed citizens of the program to be shown on WMT -TV, Channel 2, 6/30/76, 6:30 P.M., which focuses on Iowa City and Old Capitol. Councilwoman deProsse mentioned receiving phone calls from Sharon Bonney and Brad Meyers indicating concern that the busi- ness located at 711 - 1st Ave. was constructing an entrance in- accessible to the handicapped. Mr. Berlin will investigate this matter. He indicated the contract stalemate with the United Action for Youth was due to the problem of measuring the program's results. City Mgr. Berlin informed Council the Iowa City Alarm Co. was awarded the tornado warning system.. Balmer moved and Selzer seconded that Res. #76-204, recorded in Res. Book 35, p.251, Setting Public Hearing on West Park Lift Station for 7/13/76 be adopted. Roll call: Ayes: Neuhauser, Perret, Selzer, Balmer, deProsse, Foster. Res. adopted, 6/0. Vevera absent. As per City Atty.'s request, Perret moved and deProsse sec- onded to (1) return bid deposit check to OCA in the amount of $111,300, Perret moved and deProsse seconded to (1) return to OCA $231,880 which represents deposit for Block 101, (3) that Old Capitol quit claim N. 310 ft of E. half of Blk. 101 & N. 310 ft. of alley to the City, (4) that OCA secure leases on two mort- gages which are a lien on the property. Motion carried, 6/0, with Vevera absent. Page 4 Official Actions June 29, 1976 Mr. Hayek informed the Council he had filed for a summary judgment on Epstein Bookstore's back rent. As per City Atty.'s request, Balmer moved and Perret seconded to authorize the City Mgr. to initiate 90 day eviction notice against Epstein's. Motion carried, 6/0, Vevera absent. Moved by Perret, seconded by Foster, to receive and file the letter from the State Appeal Board acknowledging the City's appeal to exceed 9% increase of their 76-77 budget over 75-76 budget, advising of their grant of.$42,257 and denial of $300,000. Motion adopted, 6/0, Vevera absent. After further discussion, deProsse moved and Perret seconded to authorize the City Mgr. and Atty, to join Waterloo's property tax lid appeal if advanta- geous and if action was needed before next meeting. Motion passed, 6/0, Vevera absent. The public hearing on the FY 77 Asphalt Resurfacing Proj. was held. Moved by Balmer and seconded by Selzer to adopt Res. #76-205, as recorded in Res. Book 35, pages 252 and 253, Ap- proving Plans, Spec., Form of Contract and Estimate for FY 77 Asphalt Resurfacing Proj, and Setting Bid. Roll call: Ayes: Perret, Selzer, Balmer, deProsse, Foster, Neuhauser. Motion carried, 6/0, Vevera absent. Public hearing on FY 77 Sanitary Landfill Excavation Proj. was held. City Mgr. Berlin stated that Public Works has pro- ceeded on several requests made by the Environmental Protection Agency, those within City's financial limitations. Selzer moved and Balmer seconded to adopt Res. #76-206, recorded in Res. Bk. 35-, PP_ 254 and 255, Approving Plans, Spec., Form of Con- tract & Est. for FY 77 Sanitary Landfill Excavation Proj. Roll call: Ayes: Selzer, Balmer, deProsse, Foster, Neuhauser, Perret. Res, adopted, 6/0, Vevera absent. Public hearing on the proposed amendment to the FY 76 budget ending 6/30/76 was held. City Manager and Finance Director ex- plained adjustments. After discussion, Balmer moved and Perret seconded to adopt Res. #76-207, recorded in Res. Bk. 35, p. 256, Amending Current Budget for the FY Ending 6/30/76. Roll call: Balmer, deProsse, Foster, Neuhauser, Perret, Selzer. Res. adopted, 6/0, Vevera absent. The second public hearing on the proposed issuance of $385,000 essential corporate bonds was held. It was stated that a written objection had been submitted at the 6/8/76 public hearing by Douglass B. Lee, Jr. concerning East-West Couplet Project #1. Moved by Selzer and seconded by deProsse to delete $100,000 from the total of the bond issue, by not funding the ® 0 Page 5 Official Actions June 29, 1976 Asphalt Resurfacing Project. Roll call: Ayes: deProsse, Foster, Neuhauser, Perret, Selzer, Balmer. 6/0. Vevera absent. Motion carried, Moved by deProsse and seconded by Selzer to adopt Res. #76-208, as recorded in Res. Bk. 35, P. 257 and 258 Ing Procedures to Take Additional Action for the Issuance of $285,000 Essential � Institut Ing Corporate Purpose Bonds. Roll call: Foster, Selzer, Balmer, deProsse. Ayes: 6/0, Vevera absent. Reso- Moved by deProsse and seconded by Selzer to adopt Res. #76-209, as recorded in Res. Bk. 35, pp, 259_262, the Advertising for the Sale of $285,000 Essential Cor Purpose Bonds. Roll call: Directing porate Balmer, deProsse, Foster. RA es:adopted,Neuhauser, Perret, Selzer, 6/0, Vevera absent. Moved by Foster and seconded by deProsse that the rule re- quiring that ordinances must be considered and voted on for passage at two Council meetings prior to the meeting is to be finally passed be suspended, that the first consideration at which it and vote be waived and that the ordinance damend- ing nd votedthe u Municipal Code be repealing Sec. V of Ord. #75_2773 be upon for final passage at this time. Roll call: Selzer, Balmer, deProsse, Foster, Neuhauser. Vevera absent. Perret, Motion adopted, Foster motioned and deProsse seconded that Ord. as recorded in Ord. Bk. 10, pp. 23, 2q, and 25 Municipal Code Amending th02, and Enactingof the City by Repealing' `emending the monthl a New Section in Lieu Thereofction V, Ord. #75_2773, Y water meter reading and billingoto change to bi- Ayes: Selzer, Balmer, deProsse schedule). Roll call: Ordinance adopted, Vevera absent, Foster, Neuhauser, Perret. InZoning Moved by Foster and seconded by Perret that the Whitehouse,olnc.No2by changing the use Ord. Amend - given of given second ncproorert y from C1 to C2 zone be considered and passage. Roll call: Balmer, deProsse Foster, Neuhauser, Perret' Selzer. Vevera absent. Second consideration passed, Council discussed temporary vacation of portions and Dubuque streets in the hauser indicated R-19 Urban Renewal area. of College the er in the major reason for the street vacaMayortion Neu appeared.y MovedrbynFoster Robert Welsh, 2526 Mayfield, requiring that ordinances seconded by deProsse, that the rule passage at two Council must be considered and that on for it is to t meetings prior to the meeting second considerationpandevote suspended, that the frst and at ch be voted upon for final be waived and that the passage at this time, ordinance Roll call: Ayes: r� U Page 6 n u Official Actions June 29, 1976 Balmer, deProsse, carried, Foster., Neuhauser, Perret, Selzer. that Ord Vevera absent. Foster moved and Motion #76-2803, as recorded deProsse seconded rarily Vacating Certain in Ord. Bk, Renewal Pro Streets Relative to1O, P. 25, Tempo- 7ect and Repealing Portions e Ord. Urban finally adopted at this time. Roll call: Ayes: #76-2776' be Foster, Neuhauser, Perret, Selzer deProsse, absent. Balmer. Ord. adopted, Vevera Moved by deProsse, seconded by Perret to as recorded in Res. gk. Is r. in Washington Park Addn. 35, P. 263Sanitary Sewer as Res. #76-210, , Foster, Neuhauser, Perret Part IAccepting . Roll call: adopted, Vevera absent. Selzer, Balmer Ayes: deProsse. Res. Foster moved and Balmer seconded to adopt Res. #76-211 recorded in Res. Bk. 35, p. 269, Accepting Sanitary Bel Aire Addn , Part 6,ers as Selzer, Balmer Roll call: Ayes: Neuhausere Per in . deProsse, Foster. Res. adopted ' Perret, Moved b r Vevera absent. #76-212 y deProsse and seconded by Perret to a r as recorded in Res. Bk. 35, p, 265 approve Res. Transit Dev. Program Update from J.C.Perret, Selzer Approving Annual . Balmer, deProsse, Foster R.P.C.C Roll call: Ayes: adopted, 6/0, Vevera absent. Res. Neuhauser. Councilman Foster moved and Perret seconded #76-213 as recorded in Res. Bk. 35, page 266 cution of A to adopt Res. Davis Building). Agreement to Lease with Washington�Park, Inc., for Foster, g). Roll call: Ayes - Selzer, Balmer, deProsse, Neuhauser, Perret. P 6/0, Vevera absent. Moved by deProsse and seconded by Selzer to adopt ,76-219, ie recorded Salaries1a Res. pe 35, P. 267, which establishes Unclassified P Res. 7/1/76• Roll call. and Compensaties.on for FY 77 Be nning Perret, Selzer. Res Ayadoptedlm6/paveverae� FosterQ1Neuhauser, Council discussed absent. val Liquor application the ri Mfg., of a Class C Sunday Sales 211 Iowa Ave. for A Cori g., Inc. Perret made a dba/Copper Dollar, proving this a motion to adopt a resolution ap- proving was is application,ussion but it died for lack of a Sales policy, regarding the changing of the osanaay ing at Moved by ypFoster and seconded by Balmer to adjourn the meet - M. Motion carried, unanimously. Vevera absent. 9 Page 7 46 Official Actions June 29, 1976 A more complete description of Council Activities is on file in the office of the City Clerk. Mayor City Clerk COUNCIL MEETING OF ICI -7 r NUMBER - Index /9q 0 ORDINANCE - RESOLUTION - AGREEMENTS CONTRACTS ROUTING Originals o I CIti1 ��. 4, o �VA � 0,111 4-1-1 1. JJ Copies -other p. to . COUNCIL MEETING OF ORDINANCE - RESOLUTION - AGREEMENTS CONTRACTS ROUTING NUMBER - Index Originals ao rl vv, I Copies -other Cz1�.I" -. oi. G2,-, .4a:e�, NUMBER - Index %6--::�/3 ORDINANCE - RESOLUTION - AGREEMENTS CONTRACTS ROUTING Originals COpie_ — then -Tc R P r Q. J r r ` J f _ _ �1,4 � `- r' � �.�.•:.' �r � 4��. ��T f _ !. , X _�i�-f .��,r�jJ � 4.,r��.t,t__r`-i�J' _"..� � `� .�+ - ` - �` � - ` ,fir.+-�- • J t ti fir. <S sy+.� �r s s l ff • �., _ i7 � ��_. _ ': t _ — -.. _ - _ F ( � iF -f /'.. fil .��a_ff,..,,,,r '�- r a.4 ' /, err .. � a "�- �' t''s� _ ,t�'' �! �� - fir. ;. - ''"'C �� � _� �� �.�. _ `✓ a�..t�r-a ..?..�.�.r `. -__. ✓ _ (� . .' ,' yl, . - L 1,•f `.Y !.,i r _: -s/`rte �Y�_♦ ___ __ _ ;F f s — � � �f !.._.,_ !/.e -�...• .�_-vim._. .�.- "✓:_: �z=1.!'`-'_'__,__._ ^_". _....�. ,...:: 5 -77 yl, . - L 1,•f `.Y !.,i r _: -s/`rte �Y�_♦ ___ __ _ (2) To approve 5-761x,; v"'u6- located west of a southern extensi south of Village Green, Part 2, 5t the following minor discrepancies (a) the plat should be drawn to t (b) a variance be granted to ally and 28', paving width on'-Villa -(c) to recommend that the City En that rt locationne',instead ofc the property CONSIDER RESOLUTION APPROVING THE PRELIM' % " a 03 ADDITION, PART 9. :5-7615. Comment The Planning and Zoning Commission at'a`. June 17t 1976, recommended by a 5-0 vote addition south located west of the<ern'e7 and south of Village GreenoAddition, 1'a? and by the the right-of-way and paving n Comnission;`(which is)qithi thSubd Zoning Commission -according to t e e subd ancies noted in a Staff ReportFs a-. been corrected. t �'' i/�c I- Action, — ect 60' , D.: ,3 Item No. 10 - PUBLIC HEARING ON PwsW SPECIFICATIONS,�:F( FOR THE FY 77 ASPHALT RE-gMFACING_'PROJECf : Comnert: The FY.77 Asphalt Resurfacing Project pTov Agenda _ Council has received a proposed list of Pr Regular Council Meeting Action: June 29f 19767:30 PM Page 4 _ Item No. 8 -CITY COUNCIL INFORMATION. r P_ W� �. t pp nn +i CK fi r'N' C'K '10 4 i P� dj,h _. �?{ `� � �0^..`Tn4`C _.,r �+,q.it•tiflCf�i1 �. v , r�Cret't � e ` i 1�•.OL t ,3 Item No. 10 - PUBLIC HEARING ON PwsW SPECIFICATIONS,�:F( FOR THE FY 77 ASPHALT RE-gMFACING_'PROJECf : Comnert: The FY.77 Asphalt Resurfacing Project pTov and upgrading'of wdsting_streets-:to Proyil _ Council has received a proposed list of Pr Action: �¢So�A10 0OpPY010M PdS Js�it,�k P_ W� �. +q _ i a /f IL e_:I ' 4.Q J x,'a. :a na a�; ^.`�. Y-. ... .G �,. a = i„_�v\cvtr: cin..-rT✓a.Yi,.r+t�i�Y t.L' �.+{, Agenda :! Regular Council Meeting June, 29,. 1976.7:30 PM `- Page 5 Item No. 11 - PUBLIC UrARING ON THE PROPOSED PJ_ AND AND'FSTIMNTID COST FOR FY: 77 SANITARY:'LANDFILL EXCA _ Comment: This project provides for the excavation of."fi11:ar disposal of. solid waste'. .-Due,to the routine; aspect it is also requested that Council'consider;apprmiin, specifications,, form of contract,and;estimate at'th Action: 7,- `07 CONSIDER LL, RESOLUTION AFFROVING PLANS CAI TIONS; ,';;SPECIE AND ESTIMATE FOR THE FY-77`:SANITARY LANDFILL EXCAVAI y 1Y Action: ' RJ' Item No. 12 - PUBLIC HEARING ON PROpoSa AMENIrgNT TO THE FY 1976` JUNE 30, 1976. Comment: This public hearing is held'for the purpose ,of heari for or against the proposed amendment to th�� current Detailed information is contained; inithis:packetfor and Is also available at.the Department:of:;l"finance>at office. P �j Action: k.,t; ��- d,'�Item No.z 13 . CONSIDER A RESOLUTION AMENDING THE' CURRENT" BUDGET.: FOF YEAR :ENDING 'JUNE 309 1976. Comment: Following the public hearing," it is requested: that<cc and.a rove Pp proposed amendments, detailed"information included in the packet. Action•. 'v oJL `GGKJC' f+ <z s Agenda Regular. Council Meeting June 29, 1976 7:30 PM Page 6 Item No.;17 - CONSIDER_ORDINANCE AMENDING THE MUNICIPLL--CODV O] IOWA,-BY:REPEALING SECPION V,`ORDI mmN NO -:75LZ r L� _ C11_Q NEW SEMON IN LIEU THEREOF. (First co.nsideratic - r � .. tt � .. � ,�3 si _''� .. OL? O Item No. t8 - CONSIDER ORDINANCE AMENDING ZONING ORDINANCE REGULATIONS OF CERTAIN PROPERTY FROM Cl TO Comment: A public hearing on this item was-, held -,on Jt this rezoning was received from Whitehouse I and Zoning.Commission at'a regular neetingJ mended by -a 6 to - vote approval -6f an.-appli of land located cast of First Avenue and sot from a CIry Zono to,CZ Zone. '_The rezone said tract is to reduce'the-re-quire& spaces. A staff analysis of the - subject:apI Staff Report dated May 6. 1976, and was furr agenda for the meting of June 8,'1976. Action: fe Py, .2 Item No, 19 CONSIDER ORDINANCE TEMPORARILY VACATE THE R-14 URBAN RENEWAL PROJECT*AND.RE r_3 EXCEPT FOR SECTION 1. SUBSECTION 31,TH Comment* . Tt is suggested that the City 6uncli vacate certain streets in.the urban i, may be conducted as to theleasibilit streets. Ordinance No. 75.2776is be vacations therein appear to bejncons objectives. St_fcT*_1.4_*C+ Action: Item No. 20 CONSIDER RESOLUTION ACCEPTING.SANITAR PARK ADDITION, PART IX.,: Comment: This resolution accepts .thel-workldme City for thesanitary sewer.i,in"Washin to lots 179 ' through': 1.89. -,These' -serve inaccordance with City,spqcification acceptance ofthe improvements.: Action: _41 4 Item'No. 21 CONSIDER RESOLUTION ACCEPTING SANITAR PART 6. Comment: These sewers have been constructed in and Public Works recommends q4no;vall; Action. J Item No. 23 CONSIDER A RESOUITICN AUTHORIZING'THE.ECECU LEASE WITH WASHINGION, PARK, INC.!, -Comment. This lease amendment providesfor-'the ext_en Davis Building : g office:space:leaseforakad -with a provision to cancel the lease at.th6 extension. 7bree offices locatedlon,the'nb second floor have been added'tbthe (the, origins Action: M S! ST*4N - - 4--ilav . i 0 0 Ixe, J_il:iNSON COUNTY AREA PUBLIC EMPLOYFES AN'SCME Local -163 �Amcrican Federation of State, County and Municipal Employees (AFL-CIO) June 29, 1976 To: Citizens of Iowa City and City Council Members Subject: CITY EMPLOYEES ARE CITY SERVICES: This is why we are pressing our case for a costof living formula: -- Negotiations for a new collective bargaining contract between the City of Iowa City/Iowa City Public Library and their non -supervisory employees broke down last Saturday after six months of meetings because the City management bargaining team refused to agree to any formula linked to the cost of living. They also deny that an arbitration procedure is open to us to resolve this dispute despite an arbitration mechanism specified in our existing collective bargaining contract (Section 25E). -- We believe that the cost of living formula in our present contract (the one proposed by the City and agreed to by both parties in the 1975/76 contract) is a fair method of enabling our wages to keep up with the constant increase in retail prices. While our contract can bring us many valuable non -monetary items (such as participative management and uniformly -enforced personnel regulations), union members believe that keeping up with the cost of living is a basic necessity. If the present cost of living formula were applied for Fiscal Year 1977, it would mean a 9.87,, increase for us -- an amount we believe to be within the City's financial capabilities: 1. The City has budgeted over $800,000 for a year-end balance July 1, 1977, which could be applied to salaries. 2. The City now has available additional amounts of revenue sharing fund -- and state aid to cities unanticipated at time of budget preparation. 3. Although the State has limited the City's budget increase from property tax to around 9/, the City could choose to send more of this increase on salaries. 4. The City could impose the $1.50/household refuse collection fee proposed by the City administration and rejected by the Council during budget deliberations last spring. (Cedar Rapids has adopted a $3 refuse fee this year. Ways could be found to ease the burden for elderly persons on fixed incomes.) -- W believe it is in the public interest for the Council to assign high buJget priorities to employee wages and settle at the bargaining table because: 1. City workers are city services. 2. Reasonable wages attract good workers to City employ and keep them there. 3. Citizens want their local government to have high standards of fairness in personnel administration. We believe that resorting to the arbitration procedure is unfortunate for both parties, but it is the only alternative if the Council upholds the action of its bargaining representatives. In any case, it is clear that the arbitration procedure in our present contract is valid and binding by the Council's own action in signing the present contract. iFM#iFM YY M -#-IF ifitYifiFiF�1-M'iFiFiHFih Prepared and circulated by the following officers of AFSCME Local 183 (AFL-CIO): Ellen Flowers, President Judy Kelley, Vice -President, Public Library Bargaining Unit Carol Spaziani, Secretary Paul Nutt, Executive Board at Large Bargaining Team Members: Vernon Fisher Bernie Kirby Maureen Moses Renee Toback ® 0 76-201 RESOLUTION N0. RESOLUTION TBIPORARILY CLOSING MADISON STREET AND IOIVA AVENUE TO TRAFFIC WHEREAS, various activities are planned for the 4th of July weekend, THEREFORE, be it resolved that from 9 a.m. to 11 p.m. on July 5, 1976, Madison Street from Washington to Jefferson, and Iowa Avenue from Madison to Riverside Drive, shall be temporarily closed to vehicular traffic provided that the University of Iowa assumes responsibility for security and traffic control to the satisfaction of the City Manager and provided the University of Iov,ra assumes responsibility for barricades and for cleaning up work. It was moved by deProsse and seconded by Perrot to adopt the Resolution as read, and upon roll call there were: Passed and approved this 29th clay of June, 1976 Vl�tf 1 U 19".CU A Pi Mayor �-y'- City Clerk 7VA AYES: NAYS: ABSENT: BAIAMER X deProsse X Foster X Neuhauser X Perret X Selzer X Vevera X Passed and approved this 29th clay of June, 1976 Vl�tf 1 U 19".CU A Pi Mayor �-y'- City Clerk 7VA /�' � 1 0 * `0511-f • �• ��Of CIVIC I'EI P I.Wg5111 Nli0ON!:I C IU UWAWA CI CII Y.IUWA LINA IJIPI JM IMNI \I MAYOR MARY NEUNAUSER COUNCIL MEMBERS IONMBALMER CAROLIMPROSSE L F. FOSTER DAVID FERRET MAX SELZER ROBERT V E V ERA P P, 0 C L A M A T I 0 N WHEREAS, the tolling of the Liberty Bell at Independence Hall, Philadelphia, Pennsylvania, at 2 o'clock in the afternoon of the 4th day of July, 1776, proclaimed the signing of the Declaration of Independence, and WHEREAS, the adoption of this historic document marked the birth of our country as a free and independent nation, and WHEREAS, it is fitting that the anniversary of this great event should be appropriately observed in each year at the same moment throughout the United States, NOW, THEREFORE, I, Many C. Neuhau6eA, Mayon o6 Tom City, Iona, do piwctaim that Tom City zht t join many otheA citie6 and -town by &ing.ing a.CC beM in ouA city at i o'ctock .in .the a6teAnoon (Centaat DayCight Savings Time) so .the sound o6 64eedom can be heartd loud, cteaA and beauti.6u.t throughout .the Rand. I caU upon otheA community ZeadvL6 to take appropn.iate steps to encourage paAtic.ipation .in th.i.6 obseAvanee. rj. Dated .in Iona City, Iowa, thie 29th day o6 June, 1976. MINUTES OF OFFICIAL ACTIONS OF SPECIAL COUNCIL MEETING JUNE 16, 1976 7:30 P.M. The cost of publishing the following proceedings and claims is $Cumulative cost to date during this calendar year for sai •publication is $ The Iowa City City Council met in special session on the 16th day of June, 1976, in the Council Chambers of the Civic Center at 7:30 P.M. Councilmembers present: deProsse, Foster, Neuhauser, Ferret, Selzer, Vevera. Absent: Balmer. Mayor Neuhauser presiding. City Clerk Abbie Stolfus noted the call of the special meeting had been signed by all Councilmembers. Moved by Ferret, seconded by Foster,to adopt Resolution #178, Authorizing Filing of an Amended Application for Federal Assistance Under the Housing and Community Development Act of 1987 and Authorizing Assurances Under Said Act (FY 76), as recorded in Res. Book 35, page 220. Roll call: Ayes: deProsse, Foster, Neuhauser, Ferret, Vevera, Selzer. Resolution adopted, 6/0, Balmer absent. Moved by Foster, seconded by deProsse to adopt Resolution #179, Authorizing of Amended Application for Federal Assistance under Housing and Community Development Act of 1979 and Authoriz- ing Assurances under Said Act (FY 77), as recorded in Res. Bk., P. 221. Roll call: Ayes: deProsse, Foster, Neuhauser, Perret, Selzer, Vevera. Resolution adopted, 6/0, Balmer absent. Mayor Neuhauser outlined ground rules to be observed in re- ceiving comments from citizens concerning Iowa City's Urban Renewal Project. Interested citizens appearing were as follows: Francis Hamit, American Home and Land Corp., presented a state- ment suggesting and explaining Master Developer concept. Robert Welsh distributed statement with five recommendations for course of action including updating plan, utilizing multiple developers. Nancy Seiberling, speaking for Project Green Steering Committee, presented statement suggesting establishment of pedestrian green- ways by use of closed streets. William Dennis, Committee on Community Needs member, ex- plained their compromise suggestion concerning a Community Develop- ment Corp. Leslie Gary, from Protective Assoc. of Tenants, dis- cussed tenant -landlord problems, and the Iowa City housing mar- ket. Ed Bolden, member of Tenants United for Action, discussed effects of the current housing shortage and suggested incorpora- ting housing into downtown development. Clements Urdahl, Citizen Housing Center, outlined several costs and their ramifications that should be considered. Page 2 Official Actions of Special Council Meeting June 16, 1976 Dean Oakes, businessman, stated his concern was that small businessmen be given a chance to buy parcels and build. Neff, homeowner, commented the John City should minimize losses and build from there, incorporating affordable businesses and housing for young and elderly. Mark Janiuk, a member of May Flower Tenant Organization, agreed with P.A.T.'s request for new housing in downtown Iowa City. Sam Whiting, member of P&Z Comm., from 1950-60, commented on the Bartholemew Comprehensive Plan. He stated that Council must have a basic set procedure and plan for development. Penny Davidsen, former Councilwoman, commented on the need for a department store. Juanita Vetter, P&Z Comm., recommended construction of a Conference Center downtown, also permanent and transient housing and a supermarket, and parking for the medical complex and University complex. Janet Shipton suggested allocating land for a transit center for all transit companies. William Dennis called attention to Old Post Office bids due June 23rd. David Vetter spoke concern- ing the needs of the University students. Mayor Neuhauser thanked everyone for coming and announced Council would have a work session on Monday concerning urban renewal. Moved by Foster, seconded by deProsse that all correspond- ence received at this meeting in addition to Item 6.a., letter from Linda Fisher regarding future of urban renewal, and Item 6.b., letter from Brad Meyers, Chairman, PUSH, UIVA, concerning use of HCDA funds, be received and filed and made part of the Public hearing. Motion carried unanimously. Balmer absent. Moved by Selzer and seconded by Foster to adjourn. carried, unanimously. 9;00 P.M. Motion A more complete description of Council Activities is on file in the office of the City Clerk. Mayor City Clerk a SPECIAL COUNCIL MEETING JUNE 16, 1976 7:30 P.M. The Iowa City City Council met in special session on the 16th day of June 1976 in the Council Chambers of the Civic Center at 7:30 P.M. Council members present: deProsse, Foster, Neu- hauser, Perret, Selzer, Vevera. Absent: Balmer. Mayor Neu- hauser presiding. City Clerk Abbie Stolfus noted that the call Of the special meeting had been signed by all Councilmembers. It was moved by Perret and seconded by Foster to adopt Resolution #178, Authorizing Filing of an Amended Application for Federal Assistance Under the Housing and Community Develop- ment Act of 1974 and Authorizing Assurances Under Said Act (FY 76), as recorded in Res. Book 35, page 220. The City Mana- ger Pointed out that the items to be funded are separated out by fiscal years, as requested by HUD and called attention to the Summary Sheet as revised. After a discussion of allocation Of Parks, City Manager Neal Berlin advised that if it is neces- sary to expend more money, he will come to Council to ask for it. Roll call on the motion found deProsse, Foster, Neuhauser, Perret, Vevera, and Selzer voting "aye". Resolution adopted, 6/0, Balmer absent. It was moved by Foster and seconded by deProsse to adopt Resolution #179, Authorizing of an Amended Application for Federal Assistance under the Housing and Community Development Act of 1974 and Authorizing Assurances Under Said Act (FY 77), as recorded in Res. Book 35, page 221. Roll call: Ayes: deProsse, Foster, Neuhauser, Perret, Selzer, Vevera. Resolution adopted, 6/0, Balmer absent. Mayor Neuhauser outlined the ground rules to be observed in receiving comments of the citizens concerning Iowa City's Urban Renewal Project. She stated that each citizen could have so unlimited time, but cautioned them to be as brief as possible, that ear. S the speakers ykeep one wtolthe issue andd have time tonotpdeal inhe requested that that there be no applause. that and Interested citizens appearing were as follows: Francis Hamit, American Home and Land Corporation, presented a statement suggesting and explaining a Master Developer concept. Robert Welsh, 2526 Mayfield Road, distributed a statement with five recommendations for a course of action including updating Of the plan, utilizing multiple developers. Nancy Seiberling, speaking for the Steering Committee of Project Green, presented a statement suggesting establishment of pedestrian greenways by use of streets closed to traffic, to unify the City. Page 2 0 Special Council Meeting June 16, 1976 William Dennis, member of the Committee on Community Needs, explained their compromise suggestion concerning a Community developersDtoelopment participatepinathenfuturehofllows for individual Iowa City. Leslie Gary, representing the Protective Association of Tenants,discussed tenant -landlord problems, and the Iowa City housing market. She suggested that provision for low and moder- ate income housing should be a high priority. Ed Bolden, 1218 E. Court St., member of Tenants United for Action, discussed effects of the current housing shortage, eseciand uggested housinglayminorities area. Clements Urdahl, Citizen Housing Center, outlined several costs and their ramifications that should be taken into consi- deration. Dean Oakes, businessman, stated that his major concern was to give small businessmen a chance to buy parcels and build. John Neff, homeowner, commented that the City should first minimize the losses and build from there, incorporating pa variety of business and housing for the elderly and young a rice they can afford. Mark Janiuk, a member of the May Flower Tenant Organization, agreed with P.A.T.'s request for new housing in downtown Iowa City. Sam Whiting, member of Planning & Zoning Commission from 1950-1960, commented on the Bartholemew Comprehensive Plan. He stated that the Council must have certain basic concepts for what they want in Iowa City and listed factors to be considered. Penny Davidsen, 12 Bella Vista Place, former Councilwoman, commented that a department store is needed to meet the needs of the people and presented some personal philosophy. Juanita Vetter, Planning and Zoning Commissioner, recommend- ed construction of a Conference Center in downtown area, also permanent and ient to accommodate tthe shousing dsupermarket, medicalcomplexande Un i rsitycompland exrking Janet Shipton suggested setting aside land for a transit center for all transit companies. William Dennis called atten- tion to the bids on the Old Post Office on June 23rd. David Vetter spoke concerning the needs of the University students for low-cost, close -in housing, shopping areas, and food and eating areas. Page 3 Special Council Meeting June 16, 1976 Mayor Neuhauser thanked everyone for coming to the dis- cussion, and announced that Council would have a work session on Monday concerning urban renewal, also pointing out that there will be more opportunities for input from citizens in the future. It was moved by Foster and seconded by deProsse that all correspondence received at this meeting in addition to Item 6.a., letter from Linda Fisher regarding the future of urban renewal, and Item 6.b., letter from Brad Meyers, Chairman, PUSH, UIVA, concerning use of HCDA funds, be received and filed and made part of the public hearing. Motion carried, all vot- ing aye, 6/0, Balmer absent. It was moved by Selzer and seconded by Foster to adjourn. Motion carried, all voting aye. 9:00 P.M. Mayor INFORMAL COUNCIL DISCUSSION JUNE 7, 1976 1:30 P.M. The Iowa City City Council met in informal session on the 7th day of June, 1976, at 1:30 P.M, in the Conference Room at the Civic Center. Councilmembers present were: Neuhauser, deProsse, Selzer, Balmer, Foster, Vevera, Perret. Staffinembers present: Berlin, Hayek, Stolfus, Schreiber. COUNCIL TIME Concerning the memo from Director of Public Works Dick Plastino on Riverside Drive, Councilman Balmer suggested that the Council give some direction to the City Manager. City Manager Berlin noted that this would come to Council in the form of a budget amendment and work would begin before July 1. Councilman Selzer requested that the staff move on in- stallation of the tornado warning devices. The City Manager advised that the specifications for the poles would be ready next week. He also reported that the Public Works Department is looking to see how the traffic signals on Burlington can be ad- justed and will report on the status of their investigation soon. Councilman Balmer commented that Plastino's letter to Robert Tyson of the Office of Planning and Programming concern- ing interpretation of Chapter 104A of the Iowa State Code and Chapter 5 of the State Building Code with regard to handicapped was an excellent letter, and he was looking forward to getting some concrete answers from Opp. AGENDA c.3. Large Scale dential pment Plan for em AutumntPark.Apartments, Midstates1Development. Councilman Foster questioned provision for storm water runoff. The City Manager commented that no increased costs for storm water retention have been taken into account, and this proposal has been through HUD, and advised that the Staff would communicate Council's con- cern to the developer. Item 10. Ordinance amending subdivision ordinance by re- vising scale of preliminary and final subdivision plats. Council- man Selzer discussed combining of all requirements into one Development Ordinance. The City Manager advised that this was on the work list but not a high priority for Staff. Also he commented that this ordinance change does accommodate the devel- opers. Page 2 Council Discussion June 7, 1976 Item 18. Application from Iowa/Illinois Gas & Electric Co, for installation of overhead transmission lines at Highway 6 bypass and Industrial Park Road. Councilman Selzer asked for a recommendation from the department and questioned possibility coming, requiring underground lines. A recommendation will be forth - Items 22 and 23. Leasing of automobiles for Police Depart- ment use. Councilman Selzer asked if the leaseshad been recom- mended by the Legal Department. The City Manager noted that th legal department has been working on them. e Item 9. Ordinance amending zoning ordinance b off-street parking requirements for two-family cilman Perret Y revising nanceHance. noted serious reservations concerning this. Coun- several There was further discussion g this Ordi- . of the ramifications of Councilman Vevera suggested that in the future concerning Council votes on important issues in Iowa City, if outvoted, he would change his vote to back the majority and wished that the other Councilmembers would do the same thing. Mayor Neuhauser and Councilman Balmer agreed. Councilman Perret commented that Council should present a united voice, and noted that each does represent various contingencies, but that once a decision is made, all Council should supportPerson it. DISCUSSION OF URBAN RENEWAL FINANCING PLAN Mayor Neuhauser stated that the Council should make a decision concerning the urban renewal financing plans. City Manager Neal Berlin presented eleven enclosures, then explained Option r which represented the Staff recommendation, as outlined in 1 closure #4. Finance Director Pat strabala explained Capital Grant Progress Payments. The City Manager then discussed Option #2, Enclosure 51 the recommendation by HUD, which closes out the pro- ject one year earlier, and interest costs are charged. to Councilman Ferret' s question, that because of no appeal In answer Capitol, the City, or the Plaintiffs, and the exemptinof Plaza Centre One, would HUD change their decision, the Cit replied that their decision was based on thirteen of direction and Y Manager that this one success of this project, and he did anot rs othink k single incident would change their attitude. The City Manager commented that if the Council does not make the decision to withhold $412,000 in FY 176, HUD would take a retroactive withholding, but he recommended that Council should withhold this amount because not under- take financial closeout, it is desirable to expedite Option #1 represents a balance of kinds Page 3 Council Discussion June 7, 1976 of considerations to be taken into account. Also Council could move ahead with both Urban Renewal and H.C.D.A. programs. Councilman Selzer stated that he did not see any advantage to pay off any sooner than the City had to, and the City Manager Pointed out that it was a question of how quickly Council wanted to close out their obligation to HUD. The City Manager explained paragraph 2, page 2, of Enclo- sure 3, stating that Column #4 first subtracts the amount of $180,000, necessary for continuance of planning and program development from the total amount of $2,061,000 of HCDA funds available, then subtracts $560,000 allocated for urban renewal program needs, plus $215,500 for urban renewal program admini- stration, etc., and subtracts $45,000 for code enforcement pro- gram, which leaves $1,060,500. Then after subtracting $412,200 debt application deduction, $648,300 is available for program implementation. After discussion of contingency and difference in interest rates with HUD or from private market, the Finance Director pointed out that as it is close to the end of the fiscal year for 176, Council could move the '76 funding over to the next year, and they would have more flexibility. Councilman Vevera stated that he favored Option 2, as the City would be out from under HUD earlier; Neuhauser, Perret, deProsse and Balmer stated that they favored Option 1, so with 4 votes, Option 1 was chosen. REALLOCATION OF FUNDS FOR HCDA Mayor Neuhauser advised that if the '76 funding is added to 77 funding, the total amount for reallocation would be $969,600. She asked that Council take into consideration the June 3rd memo from the Committee on Community Needs, which is Enclosure 9. Foqr Councilmembers agreed to cut the $198,000 the Riverfront Acqucerning Itemssition #2, theltem City#10. Managernexplainedethato$325,1000hhadlbeenlallo- cated in FY '77, and out of it, $50,000 had been allocated for program development, so $275,000 was left. Out of the 176 allo- cation of $200,000, $5,000 had been spent, leaving $195,000. The total for the two years would be $470,000. Council discussed taking out the $100,000 in purchase and rehab and adding it to the loan and grant program. It was decided that Architectural Barriers would be left in at the amounts on the chart, $115,000. Roxanne Haldeman was present to explain the Ralston Creek Committee recommendations. 0 0 Page 4 Council Discussion June 7, 1976 Powers -Willis had advised that $125,000 was the amount that could be expended for projects to be done in the next fiscal year, the study costing an additional $80,000. She pointed out that every project would need an Environmental Assessment. To cut funds they postponed one of the two large retention areas north of the city, at a cost of $150,000, now putting two smaller ones out past Scott Boulevard and Court. A proposed pilot project on Rundell Street area was explained. Concerning the Neighborhood Center, the Mayor commented that the elderly citizens think that the Council has forgotten them. After discussion of whether or not the Comprehensive Plan would address the whole question of neighborhoods, four Councilmembers agreed to postpone the planning for the Neighbor- hood Center and also for Skills Unlimited. Mayor Neuhauser urged funding for the neighborhood park where the children have collected money for equipment (North Mar- ket Square Park). The City Manager advised that the Parks & Recreation Director had advised that it would be covered in re- allocations. Finance Director Strabala explained that $35,000 for acquisition of park land from Glasgow was committed in the Urban Renewal amount of $560,000 in FY '77. Councilwoman de- Prosse's list included $18,000 for Human Needs Planner, $475,000 for Neighborhood Rehabilitation, $115,000 for Architectural Bar- riers, $125,000 for Ralston Creek, $100,000 for Park Improve- ments, $47,500 for City Park, $5,000 for Committee on Community Needs and $84,100 for Contingency, which totaled the $969,600 available for reallocation. Flo Stockman asked that planning for the neighborhood center be included. After further discus- sion the Mayor noted that the public hearing on amending the allocations would be tomorrow at the regular meeting. Although there was not enough time remaining to finish the item of discussion concerning the Urban Renewal Plan, the Mayor announced that Council would start hearing the comments in general and on the closeout. Harold Bechtoldt appeared asking that the plan be updated, and advised that he favored the multiple devel- oper plan. William Dennis spoke in behalf of the Committee on Community Needs stating that there was not the association be- tween their committee and Old Capitol Associates as implied by Bechtoldt. Don Hebert, Vice President of the Chamber of Com- merce pointed out the Chamber's support of the October 1969 Plan, and asked Council to address themselves to the best implementation of this plan. Charles Eastham discussed revisions and suggested using outside arbitrators to settle the conflicts. Tom Summy appeared, representing We the People. This group believes in the single developer concept, the 1969 Plan, and has made contributions to implement the Plan. He listed resource data used by them and outlined a chronology of events concerning Page 5 Council Discussion June 7, 1976 urban renewal and presented a written memo. He pointed out several questions that should be answered. One observation made was that public improvements in Sycamore Mall cost 2 1/2 million dollars (sewer, lift station, paving and traffic signali- zation). Jeanne Smithfield was present to discuss the disadvan- tages of the single developer concept in terms of political Philosophy. She expressed concern over the Council turning over approximately 1/2 of the 11 1/2 acres of urban renewal area in the Central Business District over to one small group of people. Councilman Vevera stated that although he favored the multiple developer concept, he had not heard of anyone who is interested in getting property back on the tax base. Tom Wegman, owner of Things and Things stated that no matter what happens downtown, there will be no builders unless it is contemplated that the business will make a profit or will make a return on their in- vestment. He noted that the Iowa City prime area has not grown in the last 30 years, which to him means there is not the pur- chasing power downtown to rebuild. The Mayor noted that as it was time for the executive ses- sion, and announced that the public discussion would continue on Wednesday, June 16th, at 7:30 P.M. Councilman Selzer asked for information on how many property owners were relocated out of the urban renewal area. It was moved by Foster and seconded by Selzer to adjourn to executive session for discussion of litigation concerning the William White Boulevard Storm Sewer Assessments and concerning Simmons/CRI&P RR/City of Iowa City. Upon roll call Balmer, de- Prosse, Foster, Neuhauser, Perret, Selzer and Vevera voted "aye". Motion carried, 7/0. Meeting adjourned, 4:50 P.M. MINUTES IOWA CITY PLANNING AND ZONING COMMISSION JUNE 17, 1976 -- 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Ogcsen, Jakobsen, Vetter, Blum, Kammermeyor MEMBERS ABSENT: Cain, Hines STAFF PRESENT: Schmeiser, Osborn, Child RECOMMENDATIONS TO THE CITY COUNCIL: I. Not to vacate the cast -west alley (new St. John's Alley) between Prairie du Chien Road and St. Clements Street, north of North Dodge Street (V-7601). 2. To approve S-7615, Village Green, Part 9, preliminary, located west of a southern extension of Village Road and south of Village Green, Part 2, subject to correction of the following minor discrepancies: (1) the plat should be drawn to the scale of 1" = 1001; (2) a variance be granted to allow 60' right-of-way width and 281 paving width on Village Road; and (3) to recommend that the City Engineer grant a variance so that the location of the sidewalk would be 4' from the property line instead of 1'. REQUESTS TO THE CITY MANAGER FOR INFORMATION OR STAFF ASSISTANCE: That the Legal Staff provide assistance regarding one -lot subdivisions. LIST OF MATTERS PENDING COMMISSION -COUNCIL DISPOSITION: 1. 72-04. Board of Adjustment Appeal Amendments. 2. P-7317. Creation of a University Zone (U). 3. P-7410. Creation of a Mobile Home Residence Zone (RMH). 4. P-7403. Revision of M1 and M2 Zones. SUMMARY OF DISCUSSION AND FORMAL ACTIONS TAKEN: Chairman Ogesen called the meeting to order and asked if there were any additions or corrections to the minutes of the Pf,Z Commission meetings held on May 20 and June 3, 1976. A motion was made by Blum, seconded by Vetter, to approve as written the minutes of the. May 20 P$Z.Commission meeting. The motion carried unanimously. A motion was made by Kammermeyer, seconded by Vetter, to approve as written the minutes of the June 3 PF,Z Commission meeting. The motion carried unanimously. P -2- 0 Z-7604. Reconsideration of an application submitted by Home Town Dairies to rezone the north 84 feet of Lot 14, St. Matthias Second Addition located east of Prairie du Chien Road, west of St. Clements Street and north of North Dodge Street, from an R2 Zone to a CII Zone. Date filed: 3/1/76. 45 -day limitation: waived. Chairman Ogesen explained that the rezoning request had been withdrawn by the applicant and, therefore, no consideration would be given to rezoning the subject area. V-7601. Vacation of east -west alley (new St. John's Alley) between Prairie du Chien Road and St. Clements Street, north of North Dodge Street. Date filed: 3/1/76. The following people spoke against the proposed vacation: 1. Attorney Glenn Muller speaking for Wilfred Yeggy, 1232 St. Clements; 2. Peter Ilarstad, 9 Caroline Court; 3. Jim Shaw, 535 S. Johnson; 4. Attorney Robert C. Gross, Cedar Rapids, speaking for Herbert Davis, 707 Kimball Avenue; S. Ilea Davis, 707 Kimball Avenue; 6. Robert Wessel, 11 Buena Drive; and 7. La Vern Shay, R. R. 2. Following arc some of the reasons given for objecting to the proposed vacation: 1. Approval of the vacation request would be de facto rezoning and would have the effect of granting property to the adjacent property owners; 2. ]tome Town Dairies is not only a creamery but also a bottling plant. Bottling plants are allowed in a C2 Zone but not in a CH 'Zone. 3. Vacating the subject property would be inconsistent with recommendations made in the 1968 North Side Study. Based on suggestions and recommendations in the North Side Study, Home Town Dairies would be considered an undesirable use for the following reasons: (1) the area should be primarily used for residential housing, (2) expansion of -existing` facilities should be based on needs of the area, and (3) neither a transitional zone nor a buffer exists between Home Town Dairies and adjacent residential uses. 4. Trees will not adequately buffer semi -truck noise. 5. Expansion of the dairy is environmentally unsound and is inconsistent and incompatible with surrounding residential property. 6. The present operation of the dairy produces several negative side effects on adjoining property, such as: noise, dust, traffic and visual problems. Enlargement of the facility would intensify these problems. -3- 7. Perhaps there is some "hidden pressure" to vacate the subject property even though indications are that most of the residents are opposed to the vacation. 8. The views of the residents are disregarded and decisions are "cut and dried". Approval of the vacation request would mean "government of, by and for Home Town Dairies". 9. Home Town Dairies has made no attempt to explain their intentions to the residents of the area. Jim Shaw, 535 S. Johnson, submitted petitions bearing the names of approxi- mately 57 people who object to the vacation of the cast -west alley (new St. John's Alley) between Prairie du Chien Road and St. Clements Street. Copies of the petitions are on file in the Department of Community Develop- ment. Letters of objection were received from Edwin L. Kringel, 1103 Prairie du Chien Road, and Dolores A. Rogers, 717 Brown Street." Commissioners Blum and Ogesen pointed out that Home Town Dairies is presently operating in conformance with the City's Zoning Ordinance. The present ordinance, adopted by City Council in 1962, requires that all new construction since 1962 must comply with City regulations; however, the ordinance is'not retroactive and does not require compliance for structures existingibefore 1962. Commissioners also pointed out that at the present time the City does not have a Noise Ordinance. Commissioner Jakobsen explained that if the residents desire, they may appeal the P$Z Commission's recommendation to the City Council and/or the courts. She explained that a petition signed by twenty percent of the adjacent property owners within 200' of the subject property will not force'the City Council into an extra -majority vote to pass the vacation. This is true for rezoning matters, she said. Chairman Ogesen stated that the Commission is unaware of any pressure to vacate the subject property. . A motion was made by Blum, seconded by Jakobsen, to recommend to the City Council approval of V-7601, vacation of east -west alley (new St. John's Alley) between Prairie du Chien Road and St. Clements Street, north of North Dodge Street. Commissioner Blum stated that the proposed request was an attempt to mitigate a bad situation. He stated that the proposed request would essentially' eliminate truck traffic on Prairie du Chien Road and provide a buffer along the northern edge of the subject property. It wouldbe possible, he said, that this screen would also extend southward along Prairie du Chien `Road. He stated that the buffer_would screen the dairy from"residential view and would block some of the noise. Commissioner Blum pointed out that itis not the responsibility of the residents of the area to question Home Town Dairies about their plans, however, he moved that the P$Z Commission table consideration of V-7601 until the next P$Z Commission meeting to allow people an opportunity to review the plan as submitted. The'motion died for lack of a second. se Commissioner Kammermeyer stated that he supported the spirit -of rthe ,Commission in trying to ameliorate a bad situation but, in view of the,negative,comments made by residents in the area, he was not sure the intentions of the Commission (i.e., reducing truck traffic on Prairie.du Chien Road, providing screening to block some of the negative effects of the dairy, etc.) would be accomplished. Commissioner Jakobsen pointed out that P$Z Commission meetings are open to the public and people are invited to express their opinions. Commissioners spend a considerable amount of voluntary time on P$Z Commission matters and attempt to make sound and reasonable recommendations to the.City Council, she said. Considerable time has been spent by the Commission on the Home Town Dairies request and she expressed displeasure with the statement that decisions are "cut and dried". Commissioner Blum stated that even though he felt it was a mistake, he.would vote against the motion because of citizen response to the proposed request. Commissioner Vetter stated that it is always difficult to correct. an.exising situation and noted that the dairy has existed in its present location for many years. Many of the homes in the area were built after the dairy, was established, she said. She noted that Home Town Dairies will be.able,to expand their operation regardless of whether or,not the alley is vacated. Commissioner Vetter indicated that she would vote against the motion but warned the residents of the area that they may someday regret the decision. The motion to vacate the east -west alley (new St. John's Alley).between, Prairie du Chien Road and St. Clements Street, north of North Dodge Street, failed by a 0-5 vote. 5-7614. Village Green, Part 6. Revised preliminary plat, and Planned Area Development, located east of Village Green Boulevard and south of American Legion Road. Submitted by Iowa City Development Co., Edward.W.;Lucas, Attorney. Date filed: 5/27/76. 45 -day limitation: 7/11/76.. Mr. Tom Cilek, attorney representing the Village Green Homeowners Association, expressed opposition to the subject request and stated that the barn (proposed to be converted to a five-plex) doesnotfit in with the characteristics of surrounding development. Mr. Cilek stated that the., subject request would seem an inappropriate:application of the PAD Ordinance. It would seem unreasonable, he said, to have., one multi -family structure located in an area zoned single family residential. This would constitute spot zoning, he said. Mr. Cilek indicated that.proper.standards for Planned Area Developments have not been established.. The following people spoke in opposition to the subject request: 1. Allen Wildebour, 1008 Village Green Blvd.; 2. David Cahill, 1005 Village Green Blvd.; 3. Wm. D. Stoddard, II, 1020 Village Green Blvd.; and 4. Paul Loeffelholz, loll Village Green Blvd. 0 -s- Following are some of the reasons given for objecting to the proposal: I. The existing barn is too domineering and clashes with existing development. 2. A sales brochure printed by the Iowa City Development Company and distributed by local realtors included a plot plan of the subject area. The subject area was plotted into single family residential lots. 3. The potential financial benefits for the developer cannot be compared to the loss of aesthetic value. 4. It is inconsistent for a developer to call his development "aesthetically pleasing" and then indicate ways in which the development can be screened. 5. The barn is so domineering and so high, it will destroy the privacy of the surrounding homes. 6. Because the barn is so high, it would be impossible to adequately screen it from other residences. 7. People in the area were informed that the barn would be removed or demolished. At the present time there are rats in the barn and many, children play there. Complaints have not been made because many, people in the area would like to see the area developed,exclusively as single family residential. Mr. Dick McCreedy, developer, stated that he and George Nagle were responsible for the proposed plan. He explained that the barn is in good condition and an attempt is being made to apply innovative techniques so the:barn may serve a useful purpose. He indicated that an attempt would be made to screen the barn with trees and to lessen the appearance of height. George Nagle stated the developers would be taking the "risk",with the. proposed development and noted that four single family lots would abutthe barn. As it presently exists, only one single family lot in Village Green abuts the barn. Mr. Nagle said he gave no assurances that the barn would be removed or town down. It seems a unique opportunity to take.an old - structure and recycle it into something new and different, he,said.' A motion was made by Jakobsen, seconded by,Kammermeyer, to recommend to the City Council approval of S-7614, Village Green,: Part,,6, revised preliminary plan and PAD. Mr. Tony Osborn, Associate Planner, pointed out that some deficiencies which were noted in the June 17 Staff Report had not been corrected. A motion was made by Blum, seconded by Jakobsen, to recommend that.consider- ation of S-7614, Village Green, Part 6, revised preliminary plan and PAD, be tabled until the next PEZ Commission meeting, July 1. The ,rationale .. for tabling consideration of S-7614 was based on (1) not all Commissioners 0 0 -6- have had an opportunity to see the sketches of the proposed condominium unit, and (2) some discrepancies remain to be corrected. The motion carried unanimously. Commissioner Vetter suggested the possibility of using the barn for a community center. S-7610. Fountain Subdivision - Riverdale Addition. Preliminary plat of a 60+ acre subdivision located between Old Sand Road and the Iowa River, south of the Iowa City corporate limits. Application submitted,by Jean . Fountain; Emil Trott, Attorney. Date filed: 4/28/76. 45 -day limitation: waived. Referred to Park and Recreation Commission and to Riverfront Commission. Jean Fountain, owner of the subject property, stated that it seemed unfair that the area is designated as a flood prone area. On county zoning maps the area is zoned A2. If it actually is in the floodplain, it should be zoned A3, she said. Questions have been raised in regard to septic systems and water supplies, she said, but residents living in the area have-not experienced any particular problems with either sewer or water lines. She noted that some have said residences should not be located too close to the sand plant but pointed out that approval was given to.the;sand operation after residences were already established. Ms. Fountain stated that it would seem unreasonable to expect a developer to provide public access to the Iowa River as suggested by the Park and Recreation_Commission and the Riverfront Commission. In regard to the question of whether or not the area is suitable for development, Ms. Fountain said she was willing to let the buying public decide suitability. Chairman Ogesen explained that the ultimate decision on the request.is. primarily with the Johnson County Board of Supervisors but:expressed concern that the PF,Z Commission would have enough time to consider the application and provide input to the county. Mr. Don Schmeiser, Senior Planner, stated that Ben Johnson, Johnson County Zoning Administrator, had indicated that the application would be considered some time in July. A motion was made by Blum, seconded by Vetter, to defer consideration of, S-7610, Fountain Subdivision - Riverdale Addition, until such time as the chairman finds it appropriate to include on the agenda. Commissioners asked that the staff keep close liaison with the county so they may be informed about the status of the application. Commissioners also expressed a desire to be kept apprised of the results of an inquiry to the.:State regarding floodplain considerations. Chairman Ogesen advised Ms. Fountain to work with the City Staff to,resolve potential problems prior to consideration by the PU Commission., He suggested that agreements be attached to deeds of the property assuring that necessary improvements (i.e., paved streets sewer systems,. sidewalks, etc.) could be made and property owners would waive any objection to the assessments. -7 - Chairman Ogesen said he would not consider unreasonable a requirement that the developer provide public access to the Iowa River. To.deny public, access to the river is unreasonable and he would find it unacceptable, he said. Commissioner Blum concurred and explained that public access would not involve a great deal of land.. The motion for deferral carried unanimously. S-7611. Towncrest Addition, Part 4 - Tract C. Preliminary plat of a Planned Area Development (PAD) located east of Dover Street and north of Parkview Avenue. Application submitted by M H Enterprises; Tom Lyon, Attorney. Date filed: 5/5/76. 45 -day limitation: 6/19/76. Mr. Schmeiser stated that a letter had been received from the applicant requesting that the 45 -day limitation be waived. A motion was made by Blum, seconded by Vetter, to defer consideration of S-7611, Towncrest Addition, Part 4 - Tract C, until the deficiencies noted in the May 20 Staff Report have been corrected. The motion carried unanimously. S-7615. Village Green, Part 9, preliminary, located west of a southern extension of Village Road and south of Village Green, Part 2. Submitted . by Iowa City Development Co., Ed Lucas, Attorney. Date filed: ,5/28/76: 45 -day limitation: 7/12/76. A motion was made by Blum, seconded by Kammermeyer, to recommend to the City Council approval of S-7615, Village Green, Part 9, preliminary, subject to correction of the following minor discrepancies: (1) the plat should be drawn to the scale of 1" = 100'; (2) a variance be granted to allow 60' right-of-way width and 28' paving width on Village Road; and (3) to recommend that the City Engineer,grant a variance so that the location of the sidewalk would be 4' from the property line instead of 1'. The motion carried unanimously. Discussion of Woodland Hills Addition located in County two miles north of I-80 and east of Highway I. Dale Sanderson, attorney, and Jim Schintler, owner.of.the subject property, stated that the Johnson County Board of Supervisors requested that the Planning and Zoning Commission review the subject application and on a first -look basis relay a statement to the Johnson County Board of Supervisors. Chairman Ogesen explained that the PF,Z Commission must review,all,subdivisions within a two-mile jurisdiction of the City limits and that the proposed -B - indicated their willingness to review the application and to work subdivision must conform to the City's Subdivision Ordinance. Commissioners the with developers. Chairman Ogesen requested the City Staff to relay comwithmenthe to the .Johnson County Board of Supervisors that the Commission had superficially reviewed the application and would review the application in greater detail when time allowed. Z-7507. Consideration of a zoning change to accommodate Housing for Elderly as a Special Use. Initiated by PF,Z: 9/11/75. Fredine Branson, Chairperson of the Housing Commission, explained that'the Housing Commission had no objection to the removal of the above-mentioned item from the P$Z Commission's pending list. Although the Housing Coordinator does not share the views of the Housing Commission, she said, the Housing Commission did not initiate consideration of a zoning change to accommodate Housing for the Elderly as a special use. Commissioner Jakobsen explained that the PP,Z Commission had initiated consideration of the zoning change because the Housing Commission had - proposed a location for an elderly housing facility in an area that was not properly zoned for that use. Commissioners advised that the first_' consideration for a proposed location should be the zone in which the property is located. A motion was made by Jakobsen, seconded by Blum, to remove from the P4 Commission's pending list Z-7507, consideration of a zoning change to accommodate Housing for Elderly as a Special Use. The motion carried unanimously. Consideration of a building moratorium in northern sector of R3A Study Area. Peter Feldstein, 630 N. Van Buren, spoke in favor of a building moratorium in the northern sector of the R3A Study Area and stated that the primary conflict is between the quality of life and the amount of money gained from apartment construction in the area. Commissioner Blum stated that many Commissioners were in agreement with Mr. Feldstein's point of view, however, because of legal problems, the building moratorium was considered an impossibility at the present time. Consideration of one -lot subdivisions. A motion was made by Kammermeyer, seconded by Vetter, to request the City Manager to provide Legal Staff assistance regarding one -lot subdivisions. The motion carried unanimously. The meeting adjourned. 'JaneWJ_a bsen, Secretary 0 MINUTES IOWA CITY RIVERFRONT COMMISSION •CITY MANAGER'S CONFERENCE ROOM JUNE 17, 1976 MEMBERS PRESENT: Bassett, Brandrup, Fahr, Horton MEMBERS ABSENT: Hines, Lindberg, Thayer STAFF_ PRESENT:_ Flowers, Geshwiler, Schmeiser THE 0 I. That the City Council place a moratorium on issuance of further building permits in the 100 year flood plain until the River Corr and enacted ho tie _ Corridor Management Ordinan rc t. _ RECOMMENDATIONS TO THE PLANNING AND ZONING COMMISSION: 1. That, as a condition of subdividing the proposed Fountain Subdivision, a 100' wide easement along the entire riverfront be granted and that public access to'the river within the subdivision be granted as well as public access along the north boundary to the Shower property. 2. That the Riverfront Commission opposes subdivision or other constructio the Iowa River flood plain. n in 3. That the Riverfront Commission expresses concern over the following regarding • the proposed Fountain Subdivision: I, The suitability of soil conditions for extensive use of septic tanks; 2. Erosion of the river bank and the responsibility for control and maintenance thereof; 3. Maintenance of adequate vegetation for erosion control in the entire subdivision; 4. Periodic flooding. SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN: The Iowa City Riverfront Commission met in Special Session on June Chairperson Fahr presiding. 17,A976, with * Bassett moved and Brandrup seconded that the minutes of the May 27, 1976, meeting be approved with the following corrections: Page 1, item {/2, Recommendations to the City Council and page 3, paragraph '1 - the motion should read: that the Riverfront Commission recommend :that" the City Council place a moratorium on'issuance of further building permits in the 100 year flood plain until the River'Cn Ord -f.. .-- J.. _ Page 2, paragraph 8 - the first two sentences should read: "Bernie Knight O stated that Project GREEN is going to meet on June 2,:1976, at 3:30'p,m;. in the vacant lot next to Sambo's on Riverside Drive.. They will be surveying the area from Burlington Street to Highway 6." The minutes were unanimously approved. L Dilnuton � • I':ty;e tune 17, 1976 * Bassett moved and Morton seconded that the minutes of the June 10 • be approved as written. Unanimous, 1976 - , .meeting , The Fountain Subdivision was discussed with Don Schmeiser De Development, indicating that the matter had been Planning . Department of Community 8 and lonin9 Commission. He also indicatedothatted ditmwas the Johnson County Iowa Clty Planning and Zoning Commission will request further Information from .the Iowa Natural Resources Council re Posaiblethatthe regarding the matters * Horton moved and Bassett seconded that the RIverfront Commission request that, as a condition of subdividing the Fountain Subdivision, a. 100' wide easement alon entire riverfront be granted and that public access to the river division be granted as well as g. the Property. Unanimous. Public access alongthe within the sub north boundary to the Showers * Bassett moved and Horton seconded that the Riverfront Commission oppose or other construction in the Iowa River flood plain. Unanimous. this opposition will be sent to the Johnson County Plannin 'Iet subdivision with copies sent to the Iowa Cit n letter stating Commission, Y City Council and the Iowa Cit Zoning Commission Y Planning and Zoning * Following further discussion, Horton moved and Bassett seconded that the Riverfront Commission express concern over the following regarding the Subdivision: Proposed Fountain 1• The suitability of soil conditions for extensive use of se • Z• Erosion of the river bank and the responsibility for control and maintenance thereof; septic tanks; 3. Maintenance of adequate vegetation for erosion control in the entire subdivision; 4. Periodic flooding• The motion passed unanimously. Ceshwiler announced that Fahr, Dennis Kraft, Mayor Neuhauser, and himself would be meeting to discuss what things still need to be done by Stanley Consultants in order to fulfill their contract obligations with regard to Phase III of the Riv Corridor Study, er Brandrup reported that he had spoken mission's Land Use and Water Resources oCommittee the son Juon ne regarding Phase III and that they. had raised. the following County Regional Planning Com - the plana; g questions: (1)_ has flooding .been (Z),have traffic flows and patterns been consideredgregardinnsidered in south end park; and (3) are maintenance He answered in the affirmative to all three concerns at',that meeting, g the proposed problems for a south end park being considered. There being no further business, the meeting was adjourned. Res e f p ct ully submitted, Ellen R. Flowers, Secretary • • xoo MINUTES IOWA CITY PARK AND RECREATION COMMISSION •RECREATION CENTER ROOM B JUNE 9, 1976 MEMBERS PRESENT: Boutelle, Cilek, Mascher, Stockman MEMBERS ABSENT: Davis, Kelley, Powell, Sangster, Thayer - STAFF PRESENT: Adams, Flowers, Hauber, Lee, Schoderbek, Schmeiser, Showalter SUMMARY OF DISCUSSION: The Iowa City Park and Recreation Commission met in Regular Session on June 9 with Chairperson Cilek presiding. There was not a quorum. :Like Miller, Johnson County Regional Planning Commission, was present to discuss that Commis'sion's Open Space Plan. He indicated that the purpose of the Plan was to develop priorities and enhance coordination between various agencies in Johnson County. The Plan includes an inventory of facilities and open spaces as well as sections on standards and needs. According to the Plan, the comparison between Iowa City needs and its 5 -year Plan show that the City should acquire two more community parks and two additional neighborhood parks by 1980. Cilek commented that he was not sure that the indoor swimming problem was hit •hard enough in the Plan, considering there is only one indoor municipal swimming pool in Iowa City. Showalter introduced Clara Schoderbek, the summer horticulturist. He commented _ that the permanent Horticulturist position budgeted for FY 77had been frozen. . She explained her duties which include maintenance of the municipal flower beds, upkeep of portions of the Ralston Creek banks, and upkeep of the Project GREEN plantings. Hauber reported on the Cemetery -Forestry Division's responsibility regarding the . Washington Street Project, indicating that the City will accept the responsibility for the care of one to two blocks of plantings by July 1. She also reported that some undersized materials had been accepted and that there would be substantial price adjustments on those materials. Don Schmeiser, Department of Community Development, was present to get some reactions regarding the Fountain Subdivision matter which was referred to the Commission by the Planning and Zoning Commission. The Subdivision, which is south of Steven's Sand and Gravel, has been zoned single family by the County, but since it is within two miles of the Iowa City city limits the City has the power to enforce any, all, or none of its zoning requirements. Showalter indicated that he felt it unwise to have houses next to a sand and gravel operation and also unwise to build houses in the flood plain. Several concerns were expressed: (1) is there a possibility of getting an easement along the river; (2) in the event the City would buy ,the Showers property, how would access be provided to it; and (3) will there be a greater traffic problem on Sand Road. Schmeiser indicate& he would forward,these concerns to the Planning and Zoning CommissLon. Following discussion, Mascher and Stockman were appointed to a Subcommittee regarding the naming of Northeast and South Hollywood Manor Parks. They, will report.back at. the Commission's next meeting with any recommendations, methods for 'naming the parks, or names. Minutes Page 2 June 9, 1976 0 The Staff Report regarding University Sports School use of the City Park pool was dlscussed (see attached), Glenn Patton was present to explain.the request, indi- catlnp that he anticipated a low priority on scheduling. Several problems were - rallied regarding the 51% Iowa City residency requirementand exclusive.use.,.Cilek. stated that since Patton was not asking for Staff time or maintenance and since tills use would not exclude use by other groups, or the public,. he would favor approving the request on a trial basis and not charging a fee. Stockman indicated she had problems with out-of-state people using Iowa City facilities and Boutelle stated his feeling that some fee should be charged. Mascher was not in favor of. charging a fee for the first year on a trial basis. Showalter indicated that he was in support of the recommendations contained in the Staff Report., There was a concensus that the matter should be referred to Staff for a final decision. . Showlater reported that the Des Moines Register's Bike Trek would be -in Iowa.City on August 6 and that arrangements had been made to close Lower City Park from 3:00 p.m. on Friday until 8:00 a.m. on Saturday. He also announced that the dedi- cation of the Aerohawks' flying field would be held on August 8 and that the Com members were invited to attend. mission Tom Lang and Howard Batts were introduced and it was announced that the two Recreation Interns would be doing a Leisure Time Survey of Iowa City. The survey will hopefully determine how Iowa City residents spend their leisure time as well as what people have regarding current programs and facilities. opinions- - • Showalter reported that he had accompanied Project GREEN representatives and file- • Landscape Architect hired by that group, Herm Thompson, on.a tour of ,Washington Street east of Van Buren. Project GREEN hopes to have a plan for this..project and to start planting by next fall. Thompson suggested_ removing the steps at thenorth- east corner of College Green Park and replacing them with a ramp, Project GREEN would finance such a change as a part of their overall project. H.C.D.A, funds were discussed with Showalter outlining priorities forCity, Park,.,if less is received than originally voted by the City Council. The projects were _ranked as follows: I. Playgrounds. 2. Trees. - - - 3. Spray Pool 4. Mercer Park Tennis Court Lights. 5. Log Cabin Restoration. 6." Pond Bank Stabilization: - 7. City Park Pool Lights. B. City Park Tennis Court Lights. 9. Parking Lot. There was a concensus-of approval regarding theabove ranking. - - There being no further business, the meeting was adjourned at 10:15 p.m. Respectfully submitted, Ellen R. Flowers, Secretary • ■ D! RESOLUTION N0. 76-199 RESOLUTION APPROVING CL ASS C LIQUOR CONTROL LICENSE APPLiC2CTTM BE IT RESOLVED By THE CITY that a Class C Liquor Control License OF IOWA CITY, is hereby approve or the followingLicense applicationIOWA persons at the followingnamed person o described 1 Person or ocation: Harold IV. Ambrose, d/b/a Dirty- Harry's, 1200 S. Gilbert Ct. Said approval shall be subject to any conditions or re- strictions hereafter imposed by ordinance or State law. The City Clerk shall cause a recommendation for a to he endorsed upon the application and forward the same together with the license fee approval responsibility, surety bond certificate of financial other information or doc ' sketch of the and Liquor Control Department. required to Premises and all partment, the Iowa Beer It was moved by Balmer and seconded by deProsse that the Resolution as read there were: -e—adopted, and upon--r-o-TI—c-aTT Passed and approved this 29thi day of June 19 76 Page 246 AYES: NAYS: ABSENT: Balmer x deProsse --- Foster ---- x Neuhauser �— x Perre t —�- x Selzer --- :C Vevera x Passed and approved this 29thi day of June 19 76 Page 246 • RESOLUTION NO. 76-200 L RESOLUTION TO REFUND BEER PERMIT WHEREAS, the Stasi, Inc. dba/Burger Palaceat 121 Iowa Ave. has surrendered beer permit No.B-2653 , expiring October 30, 1976 and requests a refund on the unused portion thereof, now therefore, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that said beer permit be and the same is hereby cancelled, and BE IT FURTHER RESOLVED that the Mayor and City Clerk be and they are hereby authorized and directed to draw a warrant on the General Fund in the amount of $ 75.00 , payable to the Stasi, Inc. for refund of beer permit No.B-2653-75 It was moved by Balmer and seconded by deProsse that the Resolution as read be adopted, and upon roll call there were: 051 AYES: NAYS: ABSENT: Balmer x deProsse x Foster x Neuhauser x Perret x Selzer x Vevera x Passed this 29th day of June 1976 051 RESOLUTION NO. 76-202 RESOLUTION TO ISSUECIGARETTE PERMITS WHEREAS, the following firms and persona have made application, filed the bond, and paid the mulct tax required by law for the sale of cigarettes and cigarette papers; therefore, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that the applications be granted and the cigarette bond now on file in the office of the City Clerk be d the City Clark be and he to('issueBa permithto sellpcigarettenpapers and cigarettes to theahereby followingdirected theame are named persons and firma: Hilltop Tavern Downtown Texaco Larry's Texaco Service Country Kitchen Randall Mini Price Foods Lazy Leopard Lounge Nickelodeon Joe's Place Harry's Dodge Street DX The Pizza Palace Deadwood Tavern Comer's, Inc. George's Buffet Goody Shop People's Grocery It was moved by Balmer and seconded by deProsse that the Resolution as read be adopted, and upon roll call there were: AYES: NAYS: ABSENT: Balmer x deProsse x Foster x Neuhauser x Perret x Selzer x Vevera x Passed this 29th day of June , 1976 \' • R!-CCIVED JUIN 2976' June 20,1976` Kenneth Anderson `lam 327 Slater Iowa City. Iowa 52242 Mayor Wary Neuhousr Iowa City City Council Iowa City, Iowa Dear Mayor Neahouser, I strongly urge you and the city council to consider using a part of the urban renewal finances for the construction of low income housing near the downtown -university area. I strongly urge (insist) that this low-income housing be made accessible to the elderly and the phyisically handi- capped. This would provide badly needed housing to the sectors of Iowa City community who need it the most- the elderly, university students, and most of all, the physically handi- capped. I would also like to see some of the urban renewal funds used to remodel existing public and private structures. To aid in the removal of barriers of private business etc., the city could meet the business "half -way i.e., if the business aereed to remodel (remove steps etc.) the city would pay of the expense. In closing I should say that I am confined to a wheelchair, if I can be of any assistance to you or the city council please get in touch with me. I can be reached by calling at 353-0796 between 5 and 7 PM(otherwise by chance), or by writing me at the above address,thank you. Sincerely,,._,, 14" Kenneth Anderson coies sent to Brad Myers, PUSH Sharon Bonney Gov. Robert Ray 8 �T D JUN/ 21976 .,,3!B � n CSO K 0 0 tlOct , CO Ai W[R2p • c�I��• GMC CEM ER.tlDWA50 t NST. //J//y}'/� IOWA CITY, IOWA 522Z240 Fal. 'T n e O�W � 319. _- -.Ip A CITY. IOWA July 2, 1976 Mr. Kenneth 327 Slater Iowa City, Anderson Iowa 52240 Dear Mr. Anderson: Thank you for your letter to Mayor Nouhouser relative to Urban Renewal development in downtown lowa City. Urban Renewal funding cannot be used for the purpose of constructing low income housing, however there are periodically other funds available which could be used for this purpose. At the present time the City does have an allocation of 62 units of: housing for the elderly which was to be constructed in the downtown area of Iowa City, however the recent litigation against Old Capitol Associates places the status of this project in question as of this time. 'The City Council has, however, indicated that they are in favor of the construction of housing for the elderly and handicapped in downtown Iowa City and I'm sure they will continue in their efforts to secure funding for this type of housing. Federal regulations require that housing for the elderly or handicapped would be accessible to handicapped persons. More specifically, the federal minimum property standards mandate that housing be constructed in this manner. Because of the limitations on Urban Renewal funds no renovation of public or private structures will be financed from Urban Renewal funds. However, the City Council has allocated several hundred thousand dollars for the rehabilitation of residential. structures, and the Council has allocated an additional. one hundred thousand dollars over the next two years for the removal. of architectural barriers. Once again thank you for your interestain this matter. Very trulyPA�1— r Dennis R. Kraft Director Department of Community Development DRK/ssw 0 New Pioneer Cooperative 529 south Gilbert June 18, 1976 The City Council Civic Center Iowa City, Iowa of Iowa City Dear Members of the City Council: The Building Committee of the New Pioneer Cooperative Society has been exploring the possibilities for expanding into a new facility. The need for expansion has arisen due to our ever- increasing membership and services. The Coop, which Includes a foodstore,.bookstore, restaurant, newspaper, and credit union, needs more space to serve its membership of over 1000 house- holds as well as the many more non-members who use the facilities. Our present Gilbert Street location is the second facility used. by the Coop lm its five years of growth in.Iowa City. Recent urban renewal developments have prompted us to consider building a new coop in the downtown area as one possibility. Our needs would be for about 10,000 square feet of building space. We would hope to construct a building using innovative design forms and methods aiming at a more energy efficient struc- ture, one which will best suit our needs. We have discussed the possibl_jty of including low-cost cooperative housing in our structure. We are aware that the current housing shortage is a primary concern of the Council. We are very inter- ested in including housing in our building and would appreciate any suggestions the -:Council could offer regarding sources of funds for this additional aspect of our building. We have many questions regarding possible property costs and proposed tares. We would appreciate any relevant information you could provide about those concerns. We view the current Urban Renewal developments as a vital oppor- tunity to reassess the needs of the community anu thereby struc- ture a responsive and open downtown Iowa City. i Sincere Y, �J CT Jeff Gilles and�`Jennifer Aix for the Building Committee of The New Pioneer Cooperative Society \,brj • 0 1060 , _COM_MENCT-N • _ • CHIC CCNICR, 410 C WASHINGTON ST. IO'NA CIM IOWA 52240 o; ��/ � 3to OSA-1400 1 ZONA cai5OWAI July 2, 1976 Mr. Jeff Gilles Ms. Jennifer Ilia building Committee The New Pioneer Cooperative Society 529 South Gilbert Street Iowa City, Iowa 52240 Dear Ms. Hix and Mr. Gilles: Thank you for your letter to the City Council. regarding Urban Renewal in downtown Iowa City. 1s of this time it is not possible for us to give you any information about land costs or proposed taxes in downtown Iowa City, as the City Council has not yet decided on a specific land use plan which will regulate the disposition of the Urban Renewal land. Tentatively, at this time, the City Council has designated major portions of the area between Burlington and Court Streets to be used for housing purposes. However, as of this time the Council has not taken official action on this subject. It is suggested that you continue to monitor the activities of the City Council on the Urban Renewal Plan, and at such time as decisions are made we will be happy to provide you with the information on what the Council proposes to do with the Urban Renewal land. Very truly yours, Dennis R. Kraft Director Department of Cymmunity Development DRK/ssw t TELEPHONES: 337-2127 AND 337-2SS2 • `OA UNION BUS DEPOT OF IOWA CITY. INC. 404 LAST COLLEGE STREET IOWA. CITY. IOWA 52240 NOTICE OF EXERCISE OF OPTION TO RENEW LEASE TO THE CITY MANAGER AND THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA Gentlemen: You are hereby notified that the undersigned, Union Bus Depot of Iowa City, Inc., elects to exercise its option to renew its lease on the premises located at 404 East College Street, Iowa City, Iowa, and legally described as follows: The South 70 feet of Lot 5 in Block 43, and the South 70 feet of the Nest 10 feet of Lot 6 in Block 43 in Iowa City, Johnson County, Iowa, according to the recorded plat thereof. Pursuant to the terms of the original Lease Agreement, the renewal term will commence on the 1st day of December, 1976, and will expire on the 30th day of November, 1978. 1976. Dated at Iowa City, Iowa, this 164;w day of UNION BUS DEPOT OF IOWA CITY, INC. By �2rr [ia �C/�ItJ Frances Glover, Pres. F, Secy. ACKNOWLEDGMENT OF SERVICE OF NOTICE The undersigned hereby acknowledges receipt of the above and foregoing Notice of Exercise of Option to Renew Lease. 1976. Dated at Iowa City, Iowa, this /��/I day of , THE CITY OF IOWA CITY, IOWA By (24-c- Ly Clerk r i ,o61 July 2, 1976 Ms. Frances Glover President and Secretary Union Bus Depot of Iotrn City, Inc. 404 Fast College Street Iowa City, Iota 52240 Dear ?•s. Mover: The City Council received and placed on file your Notice of Exercise of Option to Renew Lease at its regular meeting on June 29. This notice has been referred to Tom Struve, Purchasing Agent, who is responsible for property management. You should he hearing from him soon. Sincerely yours, Neal G. Berlin City Manager is cc: Cite Clerk ' 'Pom Struve •Ob RESOLUTION NO. 76-203 RESOLUTION ACCEPTING PRELIMINARY PLAT' OF VILLAGE GREEN ADDITION, PART 9 BE IT RESOLVED BY TRE CITY COUNCIL OF IOWA CITY, IOWA, that the approval of the preliminary plat for Village Green Addition, art be granted with the following conditions: A variance in the width of the right-of-way and paving on Village Road was granted by the Commission (which is within the powers of the Planning and Zoning Commission according to the Subdivision Code). It was moved by Selzer and seconded by Balmer that the resolution asSIW139el2e adopted and upon roll call$j&�W?Lrrwere: AYES: NAYS: ABSENT: BALMER x dePROSSE x FOSTER HAUSPR :c PFRRET x SELZER x VEVERA Passed and approved this 29th day of June 1976. _C .%i yAxi"Oh MAYOR ATTEST: ,� /„���.� CITY CLERK r, • • tory STAFF REPORT Planning $ Zoning Commission June 17, 1976 SUBJECT: 5-7615. Village Green, Part 9, preliminary plat located west of a southern extension of Village Road and south of Village Green, Part 2. Submitted by Iowa City Development Company; Ed Lucas, Attorney. Date filed: 5/28/76. 45 -day limitation: 7/12/76. STAFF The subject addition by the ANALYSIS: Iowa City Development Company subdivides a 7.31 acre tract zoned R1B single family with an approximate average lot size well above sthe ntial t minimumlot6areasper family as required in the RIB Zone. The Planning and Engineering Divisions have reviewed the subject plat. Discrepancies with Chapter 9.50 of the Municipal Code were noted and the following changes should be made: I. The plat should be drawn to the scale of one (1) inch to one hundred (100) feet. 2. Sidewalks on Dunuggan Court should be one (1) foot off property line unless variance is granted by City Engineer. 3. Right-of-way width and pavement width of Village Green Road should be 66 feet and 36 feet respectively unless varied by the Planning and Zoning Commission. Since portions of Village Green Road have been constructed at 60' (right-of-way width) and 28' (pavement width), it is advisable that the above right-of-way and pavement width requirements be varied to allow for continuation of the existing street design. This variance has been granted for streets in similar subdivisions where said street design has already begun. 4. Storm sewer in southwest corner should be carried to property lines of subdivision along with easement. 5. Plat should show existing sewers as small dashed lines as in legend. 6. Sanitary sewer serving lots 153 and 154 should be moved out of back yard to parking on north side of Dunuggan Court. 7. With a twenty-two (22) foot street, it should be noted on the plat that all lots with driveways on Dunuggan Court shall have six off- street parking spaces. 8. An inlet on the north side of Dunuggan Court at Village Road should be indicated. 9. Should have 50, of straight road before curve coming off Village Road. -z - of Although the Subdivision Code requires that hundred (intersection at streets be between eighty (80) and one the intersection, it is advisable that this angle of intersection apply within at least 50 feet of the intersection. It is the Staff's STAFF recommendation that RECONNENDATION: consideration of the subject plat be deferred pending submittal of the information requested above. OF QdQ.RMGRAPHIC SCALE 1"= 660' _NUMgEa• S -7b 15 0 o0 �/ //�////� �• CMC CENTER. ITy. E WASHINGTON ST. IOWA C9-3 4-I 4260 319-354-IWD s .a. • t pw4cRA=.rowAr NOTICE TFO; CITY COUNCIL OF IOWA CITY IS CONSIDERING AN APPOINTMQdTT TO THE FOLLOWING OUNISSION: One vacancy PLANNING AND ZONING CDVIIISSION Unexpired term ending May 1, 1978 The duties of the Planning and Zoning Commission members include making or causing to be made surveys, studies, maps, plans or charts of the whole or any portion of the municipality and any land outside which in the opinion of the Commission bears relation to a comprehensive plan; ime to time amen - also includes recommendingzoningmodif cationsCouncil City torthet zoninging o dinanc d ments, supplements, changes a Iowa City appointed members of Boards and Commissions must be qualified voters of the City of Iowa City. This appointment will be made at 7:30 P.M. in the Council Chamber for this position should contact Washington. Application forms a upon request. the August 3, 1976, Council meeting at Chambers Persons interested in being considered the City Clerk, Civic Center, 410 East re available from the Clerk's office The University of Iowa • Iowa City, Iowa 52242 Collogo of low Mrs. Mary Neuhauser Mayor City of Iowa City Civic Center Iowa City, Iowa Dear Mary; RECEIVED JUK 2 2 WOO June 16, 1976 With great regret, I have concluded that I must resign my membership on the Planning and Zoning Commission effective July 1, 1976. I had hoped that my new responsibilities as Dean of the Law College would not be so burdensome that they would prevent me from continuing on the Commission, but my experience during the past month has proved otherwise, I simply cannot now give the Commission the time it deserves and I will not serve if I cannot do the task properly. I greatly appreciate the opportunity afforded during the past year to participate in the Commission's important work. I encourage you to replace me with a person with some legal background; the Commission particularly needs such a person to help with the many troublesome issues to be faced in the revision of the Comprehensive plan. Sincerely, N. William Hines Professor of Law Dean -elect NWH/gb 0 e CIVIC CENTER. 410 E. WASHINGTON ST, fj� o I /^V � • '` n IOWA CITY, IOWF;,2�t,; z n 319.354-1800 WkA.[RK?WW,t NOTICE 1NE CITY COUNCIL OF IOWA CITY IS CONSIDERING AN APPOINTMENT TO THE FOLLOWING BOARD: One vacancy MAYOR'S YOUTH EMPLOYMENT BOARD Indefinite Term It is the duty of members of the Mayor's Youth Employment Board to provide jobs at various private non-profit and public organizations for disadvantaged youth in Johnson County. Iowa City appointed members of Boards and Commissions must be qualified voters of the City of Iowa City. This appointment will be made at the June 29, 1976, Council meeting at 7:30 P.M. in the Council Chambers. Persons interested in being con- sidered for this position should contact the City Clerk, Civic Center 410 East Washington. Application forms are available from the Clerk's office upon request. • July 9, 1976 1, noticrt G. !Sarher 2002 'Dunla? Court IO'.la City, Iona X2240 .)•ear i:r. oarkar: As you now, the City Coui.cil approved firs. Bari:er's request to connect to the sanitary sewer sabject to a rreement eo,ir_crnin_; the anne Ration of the area Co file City. I am ilo7eful that a l.ieeting at ail early date will resolve this ,atter in the L'CSt interest of all. Please let me knoca wren it will b.-: convenient for you to meet. Sincerely lours, :final G. L'erlin City 1?ana ler CC: iir. '.lilliz,n ?seardon ity Clerk n•� i � • X011 CONTRACT- THIS ONTRACT THIS AGREEbLSNT, made and entered into this 7 day of � �. 1976, by and between the CITY OF IOWA CITY AND JOHNSON COUNTY COOUUNTY C181L D ENSE parties of the first part, OFFICE,and IOWA CITY ALARhj CO., party of the second part, hereinafter referred to as the Contractor. WITNESSETH THAT WHEREAS, the CITY OF IOWA CITY AND JOHNSON COUNTY CIVIL DEFENSE OFFICE have heretofore caused to be prepared certain lists, specifi- cations, and proposal blanks, dated and filed the 10th day of June, 1976, for THE INSTALLATION O: TEN (10) TORNADO WARNING SIRENS AND ASSOCIATED CIVIL DEFENSE EQUIPMENT under the terms and conditions therein fully stated and set forth, and WHEREAS, said lists, specifications, and proposal accurately and fully describe the terms and conditions upon which the Contractor is willing to Perform work specified. -- NOW, THEREFORE, IT IS AGREED: 1. That the CITY OF IOWA CITY AND JOMSON COUNTY CIVIL DEFENSE OFFICE hereby accept the proposal of the Contractor for the work and for the sums listed below: Installation of ten (10) tornado warning sirens and associated civil defense equipment on steel poles per bid option II - $28,000.00 2. That this Contract consists of the following component parts which are made a part of this agreement and contract as fully and absolutely as if they were set out in detail of this contract: a. Specifications, including: (1) Notice to Bidders (2) General Specifications (3) Lists b. Contractor's Proposal C. This Instrument 0 FORDS OF CONTRACT Page 2 • 3. That payments are to be made to the Contractor in accordance with and subject to the provisions embodied in the documents made a part of this contract. 4. That this Contract is executed in quadruplicate. CITY OF IOWA CITY, IOWA AND JOHNSON COUNTY COUNTY CIVIL DEFENSE —OFFICE U Title: PURCHASING AGENT AND AGENT FOR JOHNSON COUNTY CIVIL DEFENSE OFFICE ATTEST: AV 1z Title ! ` CONTRACTOR /�9 (✓� i� /Li �f/i/ti r✓l By: , Title: _AC ATTEST: /Tt'-- n�. Title P, /T RESOLUTION NO. 76-204 RESOLUTION SETTING PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECT- ING CITY ENGINEER TO PLACE SAID PLANS, ETC., ON FILE FOR PUBLIC INSPECTION. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA: 1. That a public hearing on the plans, specifications, form of contract, and estimate of cost for the construction of the above-named project is to be held on the 13thday of Jujy 19�_, at 7.30 P M in the Council Chambers, Civic Center, Iowa City, Iowa. 2. That the City Clerk is hereby authorized and directed to publish notice of the public hearing for the construction of the above-named project in a newspaper published at least once weekly and having a general circulation in the city, not less than four (4) nor more than twenty (20) days before said hearing. 3. That the plans, specifications, form of contract, and estimate of cost for the construction of the above-named project are hereby ordered placed on file by the City Engineer in the office of the City Clerk for public inspection. It was moved by Balmer and seconded by Selzer that the Resolution as read be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x [calmer x deProsse x Foster x Neuhauser x Perret x Selzer x Vevera Passed and approved this 29th day of June 1976 -Wh JAJ C. Mayor ATTEST: City Clerk Hearing July 13 ) Schedule Open Bids August 17 ) Award Bids August 24 ) Consider resolution setting public hearing on proposed plans, specifications, contract and estimated cost for the Nest Park Lift Station Project at 7:30 p.m., July 13, 1976. Comment: This project, as listed in the C.I.P. budget, will replace the existing lift station with a `package" type station. It is estimated the project will cost approximately $60,000. The project will provide a modern up to date pumping station and greatly reduce maintenance problems and downtime on the existing facility. • L t.� ��• ; -`GAS - 375 QUIT CLAIM DEED �/� te,,0 tU KNOW ALL MEN BY THESE PRESENTS: That Old Capitol A soc.a0F.`cm C0 es a . venture of Old Capitol Business Center Company and Meadow Li, joint nk Incorporated, in consideration of ttte sum of One Dollar ($1.00) and Other good and valuable consideration in hand paid, do hereby quit claim unto City of Iowa City, a municipal corporation of the County of Johnson and State of Iowa, all our right, title., interest, estate, claim and demand in the following -described real estate situated in Johnson County, Iowa, to -::it: The North 310 feet of the East One-half of Block 101 and the North 310 feet of the alley in Block 1Q1, in Iowa City, Johnson County, Iowa, according to the recorded plat thereof. No transfer stamps are required since the consideration is less than $500.00. Words and phrases herein, including acknowledgment hereof, shall bei construed as in the singular or plural number, and as masculine, feminine or neuter gender, according to the context. IN WITNESS WHEREOF, the Grantor has caused this deed to be duly executed on its behalf by its authorized representative 29th day of June, 1976. s this 3o- ji Rxardios T+as a' , i TOW i STATE OF IOWA JOHNSON COUNTY j ss. OLD CAPITOL ASSOCIATES By Old Capitol Business Center Company (an Iowa Limited Partnership), A Partner By TtriLLre a---cronymus, Presl ecT`nt la ron, Inc., an Iowa corporation By: S��r— y 6J, ( o ler, rresident Investments Incorporated, an Iowa corporation By AIeado Link, Incorporated(an Indiana c rporati�n), A Part r BY: \}\� van Himmel, Presi ent On this 29th day of June, 1976, before me, the undersigned, a Notary Pu 1T is in and for the State of Iowa, personally appeared Wilfrcda Hieronymus, Jay C. Oehler and Ivan Himmel, to me personally known, who, being by me duly sworn, did say that Wilfreda Hieronymus is President of Hieron, Inc.; that Jay C. Oehler is President of Investments Incorporated, and that Ivan Himmel is President of Meadow Link, Incorporated, members of the partnership of Old Capitol Associates, and that the foregoing Quit Claim Deed was executed on behalf of Old Capitol Associates as the voluntary act and deed of said Old Capitol Associates and that they had the authority to execute the same. rc.r4 � a , s D. J. Seel Z 9r Notary Public in State of .v' and for the Iowa HD'. R.-�DERi D R+Y �vC Pt10R City of Iowa City Mary Neuhalser, Mayor L. p, Foster Carol Deprosse John Balmer David Perret Max Selzer Robert Vevera Iowa City Clerk Abbie Stolfus STATE APPEAL BOARD DECISION AND ORDER SF 1062 • 6tatc of 313Wa • OFFICE gptate c omptrolier T)Cs ffloinc5 June 21, 1976 X04 MARVIN R. SELDEN. JR. C.P.A. COMPTROLLER JUN2 81976 ABB1E STOLFU6 CITY CLERK City of Iowa City Fiscal Year July 1, 1976 -June 30, 1977 petition duly filed under Senate File 1062, as passed by the Of the State of Iowa, a Upon a p 20, 1976. second session of the 66th General Assembly lbBoard on May hearing was held before oftlewState ta tyAppealowa appeared on behalf of the officials of the City petitioners. The following issues were presented to the State Appeal Board for consideration by the petitioners: C. Unusual problems relating to major new functions required by state law. e, Unusual need for additional funds to permit continuance rovides substantial benefit to its of a program which p residents. Upon the entire record in this thetBoardand makes theconsideration following:of the evidence filed by the parties, Page 2 Finding of Fact Pursuant to the provisions of Senate File 1062, the petitioners filed an appeal to exceed the 9% increase of their 1976-77 budget over their 1975-76 budget and did appear at the hearing. Writtenand verbal evidence was submitted to the Board to support the appeal. Conclusions of Law The appeal was made, the hearing was set, and the hearing was held. It was determined that the Board did have jurisdiction and can make budget adjustments under the authority of Senate File 1062, an act of the 66th General Assembly of the State of Iowa. The State Appeal Board made the following decision: The appeal was accepted in the amount of $42,257. The reasons for this decision are as follows: 1. The $42,257 was granted as being necessary to pay interest due on money borrowed. 2. $300,000 of the appeal was denied as the city has a large revenue sharing fund available, including anticipated receipts for the current year which are not budgeted. It is hereby ordered that the to the County Auditor for his the petitioner be notified. Order above action be effected and communicated use in determining the levy of taxes and Page 3 0 0 STATE APPEAL BOARD SIC / -205 RESOLUTION NO. 76 ItI{SOLIITION APPROvINC: PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND I ESTIMATE OF COST FOR THE CONSTRUCTION OF THE FY 77 ASPHALT RESURFACING PROTECT tSTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY rft�n o" ING CITY CLERK TO PUBLISH NOTICE TO BIDDERS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. specifications, form of contract, WHEREAS, notice of public hearing on the plans, and estimate of coat foe -named Project was Published as r the construction of the abov required by low, and the hearing thereon held. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA- Now, That the plans, specifications, eform f contrreby act, and, estimate Of cost for the construction of the above-named project each bid for the PaYebletn of 2. That the amount of bid seto curity to accompany $3,000-00 — the above-named project shall be in the amount of Treasurer, City of Iowa City, Iowa. 3, That the City Clerk is hereby authorized and directed publish notice for the receipt of bids for the construction of the above-named project a newspaper t published at least once weekly and having a general circulation in thhee city not less than four (4) nor more than twenty (20) days before the date established for the receipt of bide. q, That bids for the construction of the above-named project are to be received by the City of Iowa City, Iowa, at the Office of the City Clerk, at the Civic Center, July 19�j,. Thereafter, 10:00 a.m. on the ��jl day of ' and until Ci %n ineer n said the bide will be opened by the Zowa, for action upo thereupon referred to the Council of the City of Iowa Chambers, Civic Center, Iowa City, bids at its next meeting to be held at the Council tea° August 1976 - on the day Iowa, at __1L.30 p.m. — 0 Page 2 Resolution No. 76-205 it was moved by Balmer and seconded by that the Resolution as read e a opte , and upon roll ca re were: AYES: NAYS: ABSENT: x RAIMER x dePROSSE x FOSTER x NEUHAUSER x PERRET x SELZER x VEVERA Passed and approved this 29th day of June 1976. MAYOR ATTEST: ! CITY CLERK 0 2 9p NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT AND ESTIINLATED COST FOR THE FY 77 ASPHALT RESURFACING PROJECT IN THE CITY OF IOWA CITY, IOWA TO ALL TAXPAYERS OF THE CITY OF IO{VA CITY, IOWA, AND TO OTHER PERSONS INTERESTED: Public notice is hereby given that the City Council City of Iowa City, Iowa, will conduct a public hearing on of the specifications, form of contract and estimated Plans, struction of The FY 77 Asphalt cost for the cov- in said Cit p Resurfacing Project City at 7:30 o'clockm. , on the June , 19 -- Z_ 9th day of 76 , said meeting to be held in the Council Chambers in the Civic Center in said City. Said plans, specifications, form of contract and estimated cost are now on file in the office of the Clerk in the Civic Center in Iowa City, Iowa, and may be inspected by any persons interested. Any persons interested may appear at said Council for the purpose of meeting of the given bmaking objections to said City Plans. specifi- cations or contract or the cost of making said improvement. This notice y order of the City Council of the City Of Iowa City, Iowa. Aie to •us City Clerk of Iowa Ci y,. Iowa PH -01 {-1 • RESOLUTION NO. 76-206 RESOLUTION APPROVTNG PLANS, SPECIFICATIONS ESTIMATE OF COST FOR THE CONSTRUCTION OF SANITARY LAMFILL E(CAVATION 1 FORM OF CONTRACT, AND 3 FY 77 ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECT- ING CITY CLERK TO PUBLISH NOTICE TD BIDDERS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. WHEREAS, notice of public hearing on the plans, specifications, form of contract, and estimate of cost for the construction of the above-named project was published as required by law, and the hearing thereon held. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA: 1. That the plans, specifications, form of contract, and estimate of cost for the construction of the above-named project are hereby approved. 2. That the amount of bid security to accompany each bid for the construction of the above-named project shall be in the amount of $3,000.00 payable to Treasurer, City of Iowa City, Iowa. 3. That the City Clerk is hereby authorized and directed to publish notice for the receipt of bids for the construction of the above-named project in a newspaper published at least once weekly and having a general circulation in the city not less than four (4) nor more than twenty (20) days before the date established for the receipt of bids. 4. That bids for the construction of the above-named project are to be received by the City of Iowa City, Iowa, at the Office of the City Clerk, at the Civic Center, until 10:00 a.m. on the 29th day of July 1976. Thereafter, the bids will be opened by the City Engmeer , and thereupon referred to the Council of the City of Iowa City, Iowa, for action upon said bids at its next meeting to be held at the Council Chambers, Civic Center, Iowa City, Iowa, at 7:30 p.m, on the : 3rd day of August , 1976 Page 2 • Resolution No. 76-206 It was moved by Selzer. and seconded b the Resolution as rea e a o to Y Balmer. that �, and upon roll ca t ere were: AYES: NAYS: ABSENT: x BAIMER x dePROSSE x POSTER x NEW1AUSER x PERRET x SELZER x VEVERA Passed and approved this 79th day of June 1975. ATTEST: dU,-, CITY CLERK -, NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORK( OF CONTRACT AND ESTIMATED COST FOR THE FY 77 LANDFILL EXCAVATION PROJECT - IN THE CITY OF IOWA CITY, IOWA TO ALL TAXPAYERS OF THE CITY OF IOWA CITY, IOWA, AND TO OTHER PERSONS INTERESTED: Public notice is hereby given that the City Council of the City of Iowa City, Iowa, will conduct a public hearing on plans, specifications, form of contract and estimated cost for the con- struction of The FY 77 Landfill Excavation Pro'ect in said City at 7:30 o'clock p.m., on the 29th day of June 19 7G, said meeting to be held in the Council Chambers in the Civic Center in said City. Said plans, specifications, form of contract and estimated cost are now on file in the office of the Clerk in the Civic Center in Iowa City, Iowa, and may be inspected by any persons interested. Any persons interested may appear at said meeting of the City Council for the purpose of making objections to said plans, specifi- cations or contract or the cost of making said improvement. This notice given by order of the City Council of the Cit Of Iowa City, Iowa. y ie to us City Clerk of Iowa ity, Iowa PH -01 Sty of Iowa City S \p1q MEMORANDUM DATE: June 25, 1976 TO: Neal Berlin, City Manager FROM: Pat Strabala, Director, Department of Finance RE: FY 1976 Budget Amendments Attached is the detail information for amendment of the PY 1976 Budget, both receipts and expenditures. Though specific information is not available at this time, preliminary trial balance estimates Of the expenditure side for FY 1976 indicate there is approximately a $251,000 positive variance from the projected year -ending balance Of $314,955. It appears that this favorable balance variance comes from the efforts to freeze personnel hiring and the lower cost of several specific program areas, i.e. construction items. Although we have not completed at this time a detailed forecast of receipts and prepared a trial balance for that side of the ledger, we anticipate a favorable variance in receipts due to the receipt of 104% of the property tax requested for FY 76. The increase in property tax receipts comes from the fact that FY 75 reflected a collection rate on taxes of only approximately 98%. A complete detailed analysis of the fund balances will be given to you and Council once the 12 -month cumulative FY 76 accounting reports have been corrected. RECEIPTS The receipt adjustments that you see are basically HCDA overlays over the operating budget plus increased receipts reflecting the needed adjustments to offset increased expenditures. Community Development Program - $43,493 This receipt reflects the overlay of HCDA funding in addition to the $64,000 at the time of composition of the FY 76 Budget. It reflects support of the Community Development effort in comprehensive planning and administration. 2. Leisure 6 Cultural Opportunity - $100 r This item reflects the donation by a citizen of a tree in the amount of $100, and is being used to offset the expenditure of $100 for planting of specific trees. 3. Parks $ Recreation Construction - $12,000 This item reflects the increase in receipts in the Capital Projects area for the acquisition of land due to the court settlment of the Taft Speedway-Englert Tract as approved by Council. Funds for this receipt are coming from the operation and maintenance budget and are reflected in the Parks area as an increased expenditure. Part of the expenditure is offset by a reduction of $7,200 in equipment purchases from the Recreation program. The additional ' 0 0 FY 76 Budget Amendments -2- June 25, 1976 funding is coming from balances and additional property tax receipts into the Parks a Recreation area. 4. Street Construction - $35,495 The additional funds reflected here are Road Use Tax transfers to offset increased costs in the Washington Street paving,and Dubuque/College Street Mall- engineering and preparation fees. S. Parking Construction - $8,710 The increased receipts within this area are an offset for increased expenditures and reflect a receipt amendment based upon increased revenues in this area. 6. Other Construction - $27,515 The increase in receipts in this construction area reflect the overlay of HCDA funds for the work completed on the evaluation of the Skills Unlimited Workshop and the additional expenditures authorized by Council on the Ralston Creek Study. 7. Parking Revenue Fund - $9,405 This receipt reflects an offset to the increased cost of operation and maintenance of the Parking Revenue Fund. Total receipt adjustments to the FY 76 Budget is $136,718, bringing the total projected receipts for FY 76 for all City funds to $16,681,106. EXPENDITURES The total budgeted expenditure amendment for all City funds is $156,874. Each item is identified and noted as follows: 1. Legislative Function - ($8,000) This reduction in expenditure within this area indicates a reallocation of funds from Boards F, Commissions and City Council for increased activity in other areas. The funds reduced in this area were used to support the Bicentennial Week increased contribution, to provide $2,500 for an air-conditioning study of the Civic Center, and to partially fund the City's risk and insurance management study. 2. Financial Administration - $8,300 These increases reflect the addition of the risk management and insurance study, and a reallocation of funds within the Finance Department to cover additional office furniture, i.e. acquisition of the cash register. FY 76 Budget Amendments -3_ June 25, 1976 3. Government Buildings - $2,500 This item reflects the decrease to the Legislative area and an increase to'the Government Buildings expenditure area for the air conditioning study in the Civic Center. 4. Community Development -Planning - $46,626 This amount of money reflects the increase overlay of HCDA funding for personnel and projects as noted, Comprehensive Planning personnel, low-income housing architectural services, and additional office equipment. Engineering - ($1,000) This item reflects the reallocation of $1,000 from the Engineering Division to the Planning Division for the purposes of acquisition of additional office equipment, specifically dictating equipment for replacement of those items taken from the Community Development area in the movement of responsibilities for Code Enforcement personnel. Mass Transportation - $775 This item reflects an increased expenditure over the budget for additional funds needed to acquire a high pressure transit vehicle washer. $1,600 was budgeted in the Transit area for this acquisition; however, expenditure on the equipment required additional funding. 7. Street System Maintenance - $2,175 This item reflects the cost of court appearances and appeal of the First Avenue Realignment activities. 8. Airport - $7,473 This item reflects increased cost of the Airport due to the assignment of insurance and expenditures caused by the damage to several hangars due to fire during the past year. Recreation - ($7,200) This item reflects a reduction in equipment purchases by the Recreation area to be used as a offset to increased expenditures in the Park area for the settlement of the Taft Speedway-Englert Tract property. 10. Parks - $12,100 The increased expenditures within this area reflect the increased expenditure for Taft Speedway-Englert Tract, and an increase of $100 for a donation by a private citizen for trees. 0 FY 76 Budget Amendments -4- June 25,1976 11. Parks $ Recreation Construction - $12,000 This expenditure reflects the out-of-court settlement for the Taft Speedway-Englert Tract which is expensed in the construction accounts and funded by a transfer from the Parks and Recreation area. 12. Street Construction - $5,495 The items reflected here are readjustments in the Street Construction area. Amendment was made to the Benton Street Bridge Sidewalk Project to allow for completion of the Army Reserve Entrance Post Asphalt Program. In addition, increased expenditure authorizations were needed for the preliminary work done on the College/Dubuque St. Mall and Washington Paving contract. 13. Parking Construction - $8,710 Increased expenditures within this area were needed because of increased cost of construction and maintenance of the Washington/Clinton Street Parking Lot. Costs of this expenditure are borne strictly by the Parking Revenue Fund. 14. Other Construction - $57,515 These expenditure items reflect the increase in expenditures for the study of the Skills Unlimited Workshop and Ralston Creek Study, which are funded by transfers from the HCDA fund. In addition, the $30,000 represents a transfer of balances from other construction, which was primarily Road Use Tax Funds to the Street Construction area for utilization in those projects. 15. Parking Revenue Fund - $9,405 The increased expenditures here reflect the increased transfers needed to offset the increased expenditures noted above in the Parking Construction area of Washington/Clinton Street Parking Lot and increased cost of $690 for the surveying required in the law suit concerned with the South Market Square property adjacent to the Recreation Center. If you have any additional questions or comments regarding any of these transactions, please contact me at Ext. 221. ® • DEPARTMENT OF FINANCE- June INANCEJune 25, 1976 FINANCIAL SUhMARY ALL CITY FUNDS APPROVED BUDGET FY 1976 ESTIMATED BEGINNING ESTIMATED BALANCE TOTAL TOTAL ENDING BALANCE 7-1-75 RECEIPTS EXPENDITURES 6-30-76 GENERAL FUND: ATMINISTRATION $ 390,606 $ 996,513 $ 1,227,296 $ 1S9,823 CC6MUNI'1'Y DEVELOPML-TTI' (1,188) 500,994 499,806 - PUBLIC SAFETY: $3,082,075 $16,304,373 $17,748,077 $12638,371 Police Protection (50,7S0) 981,595 930,845 - Fire Protection (30,107) 723,886 693,779 - "ITLINSPORTATION: Traffic Control (35,317) 6,346 299,422 (328,393) Mass Transportation (107,301) 581,500 547,953 (73,754) Street System DIaintenance 528,943 845,020 1,016,059 357,904 Airport 98,530 31,260 32,181 97,609 ENVIROM,BWAL PROTECTION: Sanitation 63,111 487,649 550,760 - Cemetery (40,847) 108,799 67,952 - LEISURE $ CULTURAL OPPORT: Recreation 12,502 330,764 343,266 - Parks 23,519 277,890 301,409 - Library TOTAL GENERAL FUND 8,998 3 358 998 S6, 1, 14 350 000 $ 6,860:72$ - 13,189 DEBT SERVICE $ 333,384 $ 609,525 $ 942,909 $ - CAPITAL PROTECTS: Water System Improvements $ 38,368 $ 179,733 $ 179,733 $ 38,368 Parks Improvements 7,837 263,000 245,000 25,837 Pollution Control Improvements 47,753 132,569 180,322 - Street Improvements 53,769 1,144,095 1,144,095 53,769 Bridge Improvements - - - - Parking Facility Improvements 6,577 500,000 500,000 6,577 Landfill Improvements - 22,790 22,790 - Other ovementCAPITALS 870 600 6,707,540 S 1335 ,086 PROJECTS 163,40 6,47,736 FiNTERPRISE FUND: Parking Revenue $ 441,198 $ 287,900 $ 326,855 S 402,243 Sewer Revenue: Pollution Control Operations 182,883 574,373 706,934 50,322 Sewer Reserves 252,145 133,285 145,932 239,498 Water Revenue: Water Operations 65,179 1,133,540 1,198,719 - Water Reserves 633 099 X301 626 3 M 370 626 2,749'066 564,099 TOTAL ENTERPRISE FUND 1�574,SU4 G,45U, TRUST F, AGENCY $ (36,289) $ 780,123 $ 743,834 - SPECIAL ASSES94hN1TS New Construction $ (306,924) $ 5,000 $ 130,000 S (431,924) Working Capital TOTAL SPECIAL ASSESS41FN TS 511 357 204,433 - 5,000 44 000 174,000 467 3S7 35,433 TOTAL ALL CITY FUNDS $3,082,075 $16,304,373 $17,748,077 $12638,371 e FINANCIAL SUMMARY ALL CITY FUNDS REVISED BUDGET FY 1976 (February, 1976) ACTUAL. BEGINNING BALANCE TOTAL GERLRAI FUW. 7-1-75 RF.CF.IPTC AMLINISTRATION CCPr1UNITY DEVELOi'MFNP PUBLIC SAFETY: Police Protection Fire Protection TRANSPORTATION: Traffic Control Mass Transportation Street System Maintenance Airport ENVIRONMENTAL PROTECTION: Sanitation Cemetery IJ"ISURE 6 CULTURAL OPPORTUNITIES: Recreation Parks Library TOTAL GENERAL FUND DEBT SERVICE FUND CAPITAL PROJECTS FUNDS: Water System Improvements Parks f, Recreation Improvements Pollution Control Improvements Street System Improvements Bridge Improvements Parking Facility Improvements Landfill Improvements Other Improvements TOTAL CAPITAL PROJECTS ENTERPRISE FUNDS: Parking Revenue Sewer Revenue: Pollution Control Operations Sewer Reserves Water Revenue: Water Operations Water Reserves TOTAL ENTERPRISE FUNDS: TRUST $ AGENCY FUNDS: SPECIAL ASSESSMENTS FUNDS: $ 472,059 104,484 (8,026) (4,815) (78,539) (100,892) 657,666 102,734 100,457 (37,964) 27,546 51,505 40,090 $1,246.125 $ 298,521 $ 125,320 18,264 31,153 59,275 7,885 331 6 979 235,249 $ 1,062,938 404,938 977,595 747,807 397,782 606,162 171,729 31,260 531,006 108,799 339,837 294,909 T- 317!! 212 6,07974 $ 642,800 $ 61,325 418,534 356,837 1,169,446 123,000 294,480 22,790 3 982 359 6, 28,771 $ 408,327 $ 287,900 205,969 669,373 204,692 145,285 244,039 1,182,587 482 678 319 626 1, 5,705 2, 0 1 $ 11,554 $ 780,123 • DEPARTMENT OF FINANCE June 25, 1976 ESTIMATED MING TOTAL BALANCE EXPENDITURES 6-30-76 $ 1,287,136 $ 247,861 500,773 8,649 941,613 27,956 742,992 - 319,243 - 581,065 (75,795) 829,395 - 35,781 98,213 631,463 - 67,952 2,883 362,195 5,188 346,414 - 357,122 90,135 _ 7,003,144 314,955 $ 942,909 $ (1,588) $ 181,926 4,719 446,169 (9,371) 331,841 56,149 1,187,913 40,808 130,000 885 294,480 331 22,790 - 3,978,766 (3,386) ,573,885 90,135 $ 379,634 $ 316,593 727,323 95,610 1,310,665 286 626 2, 9 , 58 $ 744,482 New Construction $ 2,246 $ 15,949 $ 13,500 Working Capital 572 662 44,000 TOTAL SPECIAL ASSESSMENTS574,908 15,949 57,500 TOTAL ALL CITY FUNDS $3,912,062 $16,544,388 $18,121,778 148,019 254,367 115,961 515 678 1,350,618 $ 47,195 $ 4,695 528 662 533,357 $2,334,672 PJ FINANCIAL. SL"IARY ALL CITY FUNDS REVISED BUDGET FY 1976 FINAL •DEPARTMENT OF FINANCE Jame 25, 1976 ACTUAL ESTIMATED BEGINNING ENDING BALANCE TOTAL TOTAL BALANCE 7-I-75 RECEIPTS EXPENDITURES 6-31-76 GENERAL FUND: A11AINISTRATION $ 472,059 $ 11062,938 $ 1,289,936 $ 245,061 C06HINITY DEVELOPMENT 104,484 448,431 546,399 6,516 PUBLIC SAFETY: Police Protection (8,026) 977,595 941,613 27,956 Fire Protection (4,815) 747,807 742,992 - TRANSPORTATION: Traffic Control (78,539) 397,782 319,243 - Mass Transportation (100,892) 606,162 581,840 (76,570) Street System Maintenance 657,666 171,729 831,570 (2,175) Airport, 102,734 31,260 43,254 90,740 ENVIRONMENTAL PROTECTION: Sanitation 100,457 531,006 631,463 - Cemetery (37,964) 108,799 67,952 2,883 LEISURE & CULTURAL OPPORTUNITIES: 27,546 339,837 354,995 12,388 Recreation Parks 51,505 295,009 358,514 (12,000) Library40 090 3 3 - TOTAL GENERAL FUND DEBT SERVICE FUND $ 298,521 $ 642,800 $ 942,909 $ (1,588) CAPITAL PROJECTS FUNDS: Water System Improvements $ 125,320 $ 61,325 $ 181,926 $ 4,719 Parks $ Recreation Improvements 18,264 430,534 458,169 (9,371) Pollution Control Improvements *Street 31,153 59,275 356,837 1,204,941 331,841 1,193,408 56,149 70,808 System Improvements Bridge Improvements 7,885 123,000 130,000 885 Parking Facility Improvements 331 303,190 303,190 Landfill Improvements *Other Improvements - 6 979 22,790 4 009 874 22,790 4,036,281 -331 33 38) 2352249 6,512,491 6,657,605 90,135 TOTAL CAPITAL PROJECTS ENTERPRISE FUNDS: Parking Revenue $ 408,327 $ 297,305 $ 389,039 $ 316,593 Sewer Revenue: Pollution Control Operations 205,969 669,373 727,323 148,019 Sewer Reserves 204,692 145,285 95,610 254,367 Water Revenue: Water Operations 244,039 1,182,587 1,310,665 115,961 Water Reserves 482 678 5,705 319 626 2,614,176 286 626 2,809,263 515 678 1,350,618 TOTAL ENTERPRISE FUNDS 1,5 TRUST & AGENCY FUNDS $ 11,554 $ 780,123 $ 744,482 $ 47,195 SPECIAL ASSESSMENT FUNDS: New Construction $ 2,246 $ 15S72 $ 13,500 $ 4,695 {NorlcinarCapital 662 574,908 -,949 15,949 57,500 00 528,662 533,357 PECIAL ASSESSMENT'S TOTAL ALL CITY FUNDS $3,9122062 $16,681,106 $18,2782652 $2,314,516 *Reflects realignment of projects within funds occurring FY 1977. 0 CITY OF IOWA CITY PROPOSED FY 1976 BUDGET REVISIONS (Final) RECEIPTS GENERAL FUND ADMINISTRATION PROGRAM FY 1976 Revised Budget (3/76) Proposed Revisions REVISED FY 1976 BUDGET COM)4UNITY DEVELOPMENT PROGRAM FY 1976 Revised Budget (3/76) Proposed Revisions: HCDA Funds Net Change REVISED FY 1976 BUDGET PUBLIC SAFETY PROGRAM FY 1976 Revised Budget (3/76) Proposed Revisions REVISED FY 1976 BUDGET TRANSPORTATION PROGRAM FY 1976 Revised Budget (3/76) Proposed Revisions REVISED FY 1976 BUDGET ENVIRONMENTAL PROTECTION PROGRAM FY 1976 Revised Budget (3/76) Proposed Revisions REVISED FY 1976 BUDGET $ 43,493 LEISURE & CULTURAL OPPORTUNITIES PROGRAM FY 1976 Revised Budget (3/76) Proposed Revisions: $ 100 Donation of Tree Net Change REVISED FY 1976 BUDGET DEPARTMENT OF FINANCE JUNE 25, 1976 $ 1,062,938 -0- $ 1,062,938 $ 404,938 $ 43,493 $ 448,431 $ 1,725,402 -0- $ 1,725,402 $ 1,206,933 -0- $ 1,206,933 $ 639,805 -0- $ 639,805 $ 1,031,958 $ 100 $ 1,032,058 PROPOSED FY 1976 BUDGET REVISIONS RECEIPTS -2- GENERAL FUND SUMMARY FY 1976 REVISED BUDGET (3/76) PROPOSED REVISIONS $ 6,071,974 REVISED FY 1976 BUDGET — 43,593 $ 6,115,567 DEBT SERVICE FUND FY 1976 REVISED BUDGET (3/76) PROPOSED REVISIONS $ 642,800 REVISED FY 1976 BUDGET -- -0� $ 642,800 CAPITAL PROJECTS FUNDS Water Construction FY 1916 Revised Budget (3/76) Proposed Revisions $ 61,325 Parks F, Recreation Construction FY 1976 Revised Budget (3/76) Proposed Revisions: $ 381,834 Taft Speedway-Englert Tract $ 12,000 Net Change Revised FY 1976 Budget 12,000 Pollution Control Im $ 393,834 rovements FY 1976 Revised Budget (3/76) Proposed Revisions $ 356,837 Street Construction FY 1976 Revised Budget (3/76) Proposed Revisions: RUT Balance Transfer Washington Street College -Dubuque St. Mall Net Change Revised FY 1976 Budget Bridge Construction FY 1976 Revised Budget (3/76) Proposed Revisions $ 30,000 2,155 3,340 $ 1,064,116 $ 35,495 $ 1,099,611 $ 123,000 rI PROPOSED I Parking Construction FY 1976 Revised Budget (3/76) Proposed Revisions: Washington/Clinton St. Lot Net Change Revised FY 1976 Budget Landfill Improvements FY 1976 Revised Budget (3/76) Proposed Revisions Other Construction FY 1976 Revised Budget (3/76) Proposed Revisions: HCDA Funds - Skills Unlimited Workshop Ralston Creek Net Change Revised FY 1976 Budget CAPITAL PROJECTS FUND SUHIARY FY 1976 REVISED BUDGET (3/76) PROPOSED REVISIONS REVISED FY 1976 BUDGET ENTERPRISE FUNDS Parking Revenue Fund FY 1976 Revised Budget (3/76) Proposed Revisions: Parking Revenue Net Change kevised FY 1976 Budget Sewer Revenue Fund FY 1976 Revised Budget (3/76) Proposed Revisions Revised FY 1976 Budget Water Revenue Fund FY 1976 Revised Budget (3/76) Proposed Revisions Revised FY 1976 Budget $ 8,710 $ -0- $ 850 26,665 $ 9,405 $ 294,480 8,710 $ 303,190 $ 22,790 $ 4,124,389 $ 27,515 $ 4,151,904 $ 6,428,771 83,720 $ 6,512,491 $ 287,900 9,405 $ 297,305 $ 814,658 -0- $ 814,658 $ 1,502,213 -0- $ 1,502,213 • 0 PROPOSED FY 1976 BUDGET REVISIONS RECEIPTS -4- ENTERPRISE FUNDS SUMMARY FY 1976 REVISED BUDGET (3/76) PROPOSED REVISIONS $ 2,604,771 REVISED FY 1976 BUDGET 9,40S $ 2,614,176 TRUST 8 AGENCY FUND FY 1976 REVISED BUDGET (3/76) PROPOSED REVISIONS $ 780,123 REVISED FY 1976 BUDGET -0- -0-$ $780,123 SPECIAL ASSESSMENT FUNDS FY 1976 REVISED BUDGET (3/76) PROPOSED REVISIONS $ 15,949 REVISED FY 1976 BUDGET -0_ $ 15,949 TOTAL CITY BUDGETED FUNDS SUMMARY FY 1976 REVISED BUDGET (3/76) PROPOSED REVISIONS $16,544,388 REVISED FY 1976 BUDGET 136,718 $16, 6�6 CITY OF IOWA CI'T'Y PROPOSED FY 1976 BUDGET REVISIONS EXPENDITURES GENERAL FUND ADMINISTRATION PROGWI Legislative FY 1976 Revised Budget (3/76) Proposed Revisions: Johnson County Social Services Contribution Reallocation $ (40,313) United Action for Youth Contribution 22,761 Mayor's Youth Contribution 13,052 PALS Contribution 2,500 Council on Aging 2,000 Boards 4 Commissions Reallocation (5,650) Bicentennial Week Contribution 150 City Council Reallocation (2,500) Net Change Revised FY 1976 Budget Executive FY 1976 Revised Budget (3/76) Proposed Revisions: Financial Administration FY 1976 Revised Budget (3/76) Proposed Revisions: Finance Reallocation Risk Management Study Office Equipment Net Change Revised FY 1976 Budget Public Works Administration FY 1976 Revised Budget (3/76) Proposed Revisions Government Buildings FY 1976 Revised Budget (3/76) Proposed Revisions: Air Conditioning Study Net Change Revised FY 1976 Budget ADMINISTRATION PROGRAM SUMMARY FY 1976 Revised Budget (3/76) Proposed Revisions REVISED FY 1976 BUDGET $ (4,300) 9,800 2,800 $ -0- 2,500 DEPARTMENT OF FINANCE JUNE 25, 1976 $ 401,391 $ (8,000) $ 393,391 $ 173,820 $ 611,576 $ 8,300 $ 619,876 $ 43,617 $ 56,732 $ 2,500 $ 59,232 $ 1,287,136 2,800 $ 1,289,936 0 0 FY 1976 BUDGET REVISIONS EXPENDITURES -2- COMMUNITY DEVELOPMENT PROGRAM Planning FY 1976 Revised Budget (3/76) $ 242,391 Proposed Revisions: Office Equipment $ 1,000 Architectural Service -Low Income Housing Proposal 2,133 Additional personnel and office equip. - HCDA programs 43,493 Net Change $ 46,626 Revised FY 1976 Budget $ 289,017 Engineering FY 1976 Revised Budget (3/76) $ 258,382 Proposed Revisions: Engineering Reallocation to Planning $ (1,000) Net Change $ (1,000) REVISED FY 1976 BUDGET $ 257,382 COMMUNITY DEVELOPMENT PROGRAM SUMMARY FY 1976 Revised Budget (3/76) $ 500,773 Proposed Revisions 45,626 Revised FY 1976 Budget $ 546,399 PUBLIC SAFETY PROGRAM SUMMARY FY 1976 Revised Budget (3/76) $ 1,684,605 Proposed Revisions -0- REVISED FY 1976 BUDGET $ 1,684,605 TRANSPORTATION PROGRAM Traffic Control FY 1976 Revised Budget (3/76) $ 319,243 Proposed Revisions $ -0- Mass Transportation FY 1976 Revised Budget (3/76) $ 581,065 Proposed Revisions: Equipment Purchase $ 775 Net Change $ 775 Revised FY 1976 Budget $ 581,840 0 0 FY 1976 BUDGET REVISIONS EXPENDITURES -3- Street System Maintenance $ 829,395 FY 1976 Revised Budget (3/76) Proposed Revisions: $ 2,175 1st Ave. Realignment $ 22175 — Net Change 831,570 Revised FY 1976 Budget Airport $ 35,781 FY 1976 Revised Budget (3/76) Proposed Revisions: $ 7,473 Increased Airport Costs $ 71473 '— Net Change $ 43,254 Revised FY 1976 Budget TRANSPORTATION PROGRAM SUMMARY $ 1,765,484 FY 1976 Revised Budget (3/76) Proposed Revisions _10,423 $ 1,775,907 REVISED FY 1976 BUDGET ENVIRONMENTAL PROTECTION PROGRAM $ 699,415 FY 1976 Revised Budget (3/76) -0- Proposed Revisions 699,415 REVISED FY 1976 BUDGET LEISURE E CULTURAL OPPORTUNITIES PROGRAM Recreation $ 362,195 FY 1976 Revised Budget (3/76) Proposed Revisions: 7 200 Recreation Reallocation 7,200) Net Change $ 354,995 Revised FY 1976 Budget Parks $ 346,414 R-1976 Revised Budget (3/76) Proposed Revisions: $ 100 Tree Donation Taft Speedway-Englert Tract 12,000 Settlement Transfer 100 Net Change $ 358,514 Revised FY 1976 Budget FY 1976 BUDGET REVISIONS EXPENDITURES -4- Library FY 1976 Revised Budget (3/76) $ 357,122 Proposed Revisions $ -0- LEISURE 8 CULTURAL OPPORTUNITIES PROGRAM SUMMARY FY 1976 Revised Budget (3/76) $ 1,065,731 Proposed Revisions 4,900 REVISED FY 1976 BUDGET $ 1,070,631 GENERAL FUND SUMMARY FY 1976 REVISED BUDGET 93/76) $ 7,003,144 PROPOSED REVISIONS 63,749 REVISED FY 1976 BUDGET $ 7,066,893 DEBT SERVICE FUND FY 1976 REVISED BUDGET (3/76) $ 942,909 PROPOSED REVISIONS $ -0- $ REVISED FY 1976 BUDGET $ 942,909 CAPITAL PROJECTS FUNDS Water System Construction FY 1976 Revised Budget (3/76) $ 181,926 Proposed Revisions $ -0- Park 6 Recreation Construction FY 1976 Revised Budget (3/76) $ 409,469 Proposed Revisions: Taft Speedway-Englert Tract Settlement $ 12,000 Net Change $ 12,000 Revised FY 1976 Budget $ 421,469 Pollution Control Improvements FY 1976 Revised Budget (3/76) $ 331,841 Proposed Revisions $ -0- • 0 FY 1976 BUDGET REVISIONS EXPENDITURES -5- Street Construction FY 1976 Revised Budget (3/76) Proposed Revisions: Washington St. Paving Adjustment $ 2,155 College -Dubuque St. Mall 3,340 Banton St. Bridge Sidewalk Reduction (3,333) Army Reserve Entrance Road 3,333 Not Change $ 8,710 Revised FY 1976 Budget Bridge Construction FY 1976 Revised Budget (3/76) Proposed Revisions $ -0- Parking Conitruction FY 1976 Revsed Budget (3/76) Proposed Revisions: Washington/Clinton St. Lot $ 8,710 Net Change Revised FY 1976 Budget Landfill Improvements FY 1976 Revised Budget (3/76) Proposed Revisions: $ -0- Other Construction FY 1976 Revised Budget (3/76) Proposed Revisions: RUT Balance Transfer $ 30,000 Skills Unlimited Workshop 850 Ralston Creek Study 26,665 Net Change Revised FY 1976 Budget CAPITAL PROJECTS FUND SUMMARY FY 1976 REVISED BUDGET (3/76) PROPOSED REVISIONS REVISED FY 1976 BUDGET $ 1,061,173 $ 5,495 $ 1,066,668 $ 130,000 $ 294,480 $ 8,710 $ 303,190 $ 22,790 $ 4,142,206 $ 57,515 $ 4,199,721 $ 6,573,885 83,720 $ 6,657,605 0 ENTERPRISE FUNDS FY 1976 BUDGET REVISIONS EXPENDITURES -6- is Parkin'. Revenue Fund $ 379,634 FY 1976 Revised Budget (3/76) Proposed Revisions: St. Lot Transfer $ 8,710 Washington/Clinton Surveying X695 9,405 South Market Square $ Net Change $ 389,039 Revised FY 1976 Budget Sewer Revenue Fund (3/76) $ 822,933 FY 1976 Revised Budget $ -0- Proposed Revisions: Water Revenue Fund $ 1,597,291 FY 1976 Revised Budget $ -0- Proposed Revisions ENTERPRISE FUNDS SUMMARY $ 2,799,B58 FY 1976 REVISED BUDGET (3/76) 9,405 PROPOSED REVISIONS $ 2,809,263 REVISED FY 1976 BUDGET TRUST $ AGENCY FUND $ 744,482 FY 1976 REVISED BUDGET (3/76) — -0- PROPOSED REVISIONS $ 744,482 REVISED FY 1976 BUDGET SPECIAL ASSESSMENT FUND $ 57,500 FY 1976 REVISED BUDGET (3/76) _-0— PROPOSED REVISIONS $ 57,500 REVISED FY 1976 BUDGET TOTAL CITY BUDGETED FUNDS SUMMARY $18,121,778 FY 1976 REVISED BUDGET (3/76) 156,874 PROPOSED REVISIONS $15,478,652 REVISED FY 1976 BUDGET i July 2, 1976 Dolores FtJgers Joiufson County Auditor Johnson County Courthouse Iowa City, IA 52240 Dear Dolores: ,Attached are the amendnents made to the FY 76 City of Iowa City Budget at the Council necting of June 29, 1976. Vic have included the official publication on the amendments and copies of my budget amendments memo to the City Manager and City Council. If you have any questions regarding any of: the information, pleaqe contact me at Ext. 221. PJS: bac �/ cc: Abbie 5tolfu9 V Sincerely, �r Pat Strabala Director Department of Finance "J lr CITY BUDGET AMENDMENT AND CERTIFICATION RESOLUTION To the Auditor of ___J.oh.n.son._Co.u.Dty � -- --------_--------- - . . . .. ... ... ..... ..County, lowa, and to the State Comptroller: .......... The Council of the City of......_Iowa City, Iowa - .­ ... ..... I ........... ...... .... . .. -- -------- .............. ............ .... in said county (counties) met on .­J.u.n_e .... 2.9- .......... ................ - , 14.76_ , at the place nod hour set in the notice, a copy of which accompanies this certificate and is certified as to publication. Upon taking tip the proposed amendment, it was considered and, taxpayers, were heard for or against the amendment as follows: ... NONE .......... -1 ............. ..... ..... ........... ­­­ ........... .. .... . ......... - -­-------- ----------- ­ . ...... ....... ................. .... ....... I - -----------_--- . ............. ...... ... - ------------ .......... ........ ­­ ........ ........ ........ . ...... . ----------- --- ­_­ ....----...I ........... .. ................. ...... ..... .... ...... .. ............. .... ... ....... . . .... .. ... . ...... ... ........... ... - -- - ----- The Council, after hearing all taxpayers wishing to be heard and considering the statements mnde by them, gave final con- sideration to the proposed amendment(s) to the budget and modifications proposed it the hearing, -if any'. Thereupon. -the following resolution was introduced: RESOLUTION'S NO..... 76-.207-_---__,....._ - - ....... A RESOLUTION AMENDING THE CURRENT BUDGET FOR THE FISCAL YEAR ENDING JUNE 30, (AS AMENDED LAST ON ........ Mar.ch....2 ----- -- ­ ------------- ­ -------- ....... Be It Resolved by the Council of the City of..._J9#PL q4M... ...... ...... Iowa: Section 1. Following notice published.__. ..... ..... - , 19-3.6, and the public benring held June 29,_ ......... ..... ........... . 19.3-6.., the current budget (as previously amended) is amended as so, out herein: Section 2. The cash balnnees and revenue estimates are amended is follows: Fund General New available balance . . . . . . Capital -_ Projects Rarking_.Rey. Utility New total revenue estimate New available balance . - New total revenue estimate New available balance . New total revenue estimate New available balance . New total revenue estimate Section 3. The following changes (transfers of appropriations between programs, and increases in total appropriations) are hereby authorized: Program Community Protection Human Development (or) Mental & Physical Health S.P. Education & Culture S.F. Leisure Time Opportunities S.P. Home and Community Environment (or) Physical Environment S.P. Economic Well -Being S.P. Transportation S.P. Policy & Administration Passed this __Pth ... ....... ...... day of ..... -June Attest: City Clerk Change Appropriation 1 185,768 from-------0-_.....__---1...... 7;460,575 from 1,..6*73-,.506 ................. to 1,691,156 from $ to $.--_._......._..._..._._...___......_ $ - ------------ ---- ---------------- $ .... .... .. 2.97..,_IP5._ ............. ...... .. .. .. ..... $......_.__---- -----------_--- Section 3. The following changes (transfers of appropriations between programs, and increases in total appropriations) are hereby authorized: Program Community Protection Human Development (or) Mental & Physical Health S.P. Education & Culture S.F. Leisure Time Opportunities S.P. Home and Community Environment (or) Physical Environment S.P. Economic Well -Being S.P. Transportation S.P. Policy & Administration Passed this __Pth ... ....... ...... day of ..... -June Attest: City Clerk Change Appropriation . . . ... ...... from-------0-_.....__---1...... to-------------- ------ from 1,..6*73-,.506 ................. to 1,691,156 from $ to $.--_._......._..._..._._...___......_ from$ . . .... ..... .. ...................... .. to $_..._._..._.........__._.____.—_ from$ ...... . ... .. .... .. .... ....... .. to $ . . ........... , . ........... . . ...... from $...12,568,-435..._......... to from- - ----- --­--------------- to $—___.._-_....._.___.—._--- from$----------......_..._.....- .............. ... .................--------- to 5--.....__....._.........--------` from$ .... .............. .. ........ from . to $......_......::.._...._...........--.—. ni 1,710,1761 from ......... .... .... ­­. 758;602 to . ... ...... _... 19..76---. Ayes:...Balmer, deProsse, Foster ............ ........... .... . ......... ---- — --- . ....... Neuhauser, Perret, Selzer Nnys: None ................ ...... Absent: Vevera: I hereby certify the above trnngactions to be a true copy of the proceedings of the city council and the -resolutions passed in the above matter. . . .. June . . ....... .. .. ................ ........ Z. ifg Clerk • An overall incrvnse in the budget or a major change in the proposed transfers between programs overall will require it now notice and hearing. . . . ... ...... Mayor. Vote (list by names): Ayes:...Balmer, deProsse, Foster ............ ........... .... . ......... ---- — --- . ....... Neuhauser, Perret, Selzer Nnys: None ................ ...... Absent: Vevera: I hereby certify the above trnngactions to be a true copy of the proceedings of the city council and the -resolutions passed in the above matter. . . .. June . . ....... .. .. ................ ........ Z. ifg Clerk • An overall incrvnse in the budget or a major change in the proposed transfers between programs overall will require it now notice and hearing. � i - Iowa official Form No, 653-C (temporarYl AMENI>IIIENT OF CURRENT CITY BUDGET N O T I C E Iowa. - in .... Johnson__.__ - .:.... ... County - .1 1 City, -� •— ��"� - of county or counties) .. (nnmc(s) The Council of the Cil) Of-- low.".. - 7 30. p.R.. on .....June. ditto).... .. ---• civic Center. --- -_ (hour) Iowa, will meet at ...- (place o[ meeting) 76( b changing estimates for the purpose of amending the current budget of the city for the fiscal year ending dune 30, ll y of revenue and expenditure appropriations in the following funds and programs anti for the following reasons: Fund Chance in Revenue Estimates S " " 1,165,..6.12 __ ......to $ 1,185,768 ... ..... ..._._....---- General Available bnlance from -... to $ _. . 6,274,1307 - . --- -...... Current revenue estimate from S . 6,23.1.,21,4._.-_....- ----..- )-,396.>826 to 5:. 7,.4.60,575..... --- Total from c -. Reason: _ to .permit expenditure. _of unanticipated_ unencumbered,_ca hbalances-_.. and unanticipated receipts to S.. .. -'-- Capital__,_.__.. Available balance 6 33.1. 507.._. Projects 6 247.,787 ...... to $_ ......_�.. Current revenue estimate from $ .-- � -�- '� from $ . _6.247-, 787 to $ - 6, 331, 507 •-.-_.... ___.• Total Reason:...to_per!ait..erpenditure_of unanticipated unencumbered -.cash balances -_ and unanticipated receipts to $...... ....... .- ..... _ - —_ fromS._......._.....-..........._.... _... Park.iRg_Rev_. Available balance - Utility Current revenue estimate - from 5 --- �--- 287,900....._.... __.. to $._ ........ 287,900.....- _ to $- 297,305-_- ___ Total from $ - to permit expenditure of unanticipated unencumbered . cash balances : Reason: .......... P-- and unanticipated receipts.. year There will be no increase in tax levies to be paid•incehe urrentof Expendsc iture named AI>t rnP� dionbove. Program - -0 - .... __. from $_......__..- .... ..... ._ Community Protection Reason: _ -- .---- ..--- __. - from $.... 1,673,506 to $ 1, 691,156... __..-..._...-. Ifuman Development to permit the expenditure of unanticipated unencumbered cash ba -antes _ ._ t receipts to $ 12,6..... Reason:._and_unantigipa_ed.. 12,568,435_ . from $..... -- ated unencumbered cash balances Iionic and Community expenditure of unanticip to permit the exp ._ ..._::.._.._..-.---------- ..................'------' Reason: -..a- 1,..58, 602 .....__._._.-..... 1 710 17 6 _ ... to $... _......._._.... Policy and Administration from S.. ---- -' - -' ated unencumbered cash balances to permit the expenditure of unantic p and unanticipated. recefrom . Reason:..... budgeted or considered Any, incase in tines s tcout ntove Will This will provide cfor satlbnlancetl budget.tx revenues and cash balances no get City Clerk of notice may be one column wide and may include one or more funds. It must he published not less than four (4). days Instructions: Publish only those lines which are used for specific funds or programs and which are filled in. The ubove form ies ly, such iniaY e posted in before the hearing, provided that. in cities of less thin it ..population y resolutions nd in such itthe oamendmentnotice is efilially determined three public Places. After the public hearing the council shall adopt by which action shall be nmde a matter of record. For detailed infornmtion, see Chapter 384, division I Code of l a - Certification of Publicatim,: I hereby certify that the above notice wan published (posted in three Public places as estnb- June:24-'---..... -.......... .19.76- lishca by Iowa City___Press-Citizen.-.__....__......_..... on ordinance) in ..---...... - - - (name of newspaper) 1 , ill_........::_...T� City Clerk • AMENDMENTOF CURRENT CITY BUDGET NOTICE Tne CouMll of the City a Iwo Clp, Ipwa in Johnson CMAIY. IOWb will meet al iM Civk CMM et T;b p.r P J.M P. 1976 For Ina pVrROaa a am Ih. IM torten. bud", d ins city for me Ilxal trot endln. JUnr 1971 by cnargin0 eftlmettaol rMWvppr ,f and avperW INre aPile llPbf In the 101,,ulap funds aw prOprams al IN the F011pwply Ra50n): ' ' GMeal Food: Available balanef Iron S1,1"1I to SI,ILiI6aI CPlrrnt nvurh a estlmale Ilom 14,111,211 Sd.D1607: Total Irom Sf 3 A a6 b STyg37i. Reasoh: b p hif orpendlNre Of unentklpaled uh,o Vrhbeh Ca1n palargef and unanlivo.fed /Kelp". GVlfal Peolacb Fund: Cu"ehl Ifvenue estimate Ilam U.20.78? to U371A07: Total Iron U,2a.70 5 UI3UT. Reefon: to pNtdlf e1Oen0 tvre Of unanticlpaled vMMVmba ed cash balances and vnantlCipan recflpK, Parein9 V"ah" Fund: Utility. Curren, Irvmy ersumete 1. ))e7,foo 10 16297. ; Total from 7%7,900 3TOT.YIL Reason: to permll eapen0lturf of unaniklpated urvncumb ,d cash balances and unaniklual rC:t OK TnN; wnl ben. incraaw In taa laves tope pe:0 in til! comm. tl%al year named abo9e. Human OfvekpmMl lr.m 31,6)iSY b 31,691,131 RfasM: to perm.. Ins e/plMdorf of yMnnCipeled Yue CVMod"CA Chn"unefandunMlkipaledrKflpK Nom! IM COInvi b.[& Imm f1T36e.11S m 161T6N.]31 RgsM: t0 permit IM eaprMllWe OI unanlKipal uneraumbe/fd assn pelentef alM utentklWleO raCaiPt. P.1K1 aed "n"IM.balian fmm 161.)10.11610161d3a.e0). Rfewn: to pflmil Ine eapendliure M vMMkipal unencumbered cefn palenCf3 and U1MlkipelfE TKe1pK ' Any i tree Ina/perwibre) sef Out ebrn will ba mel 1mm Ins IKreawd no. rope,ty laa.Iaemr) a. caN belwlCff rqt pudpelMor comldered in Ines currMl pypUe,. Tnif will provide rot a palnoeed pW bel. ABUIE STOIPUS.CIIy Clo 0 �o Printers fee $ .lee;-z�— CERTIFICATE OF PUBLICATION STATE OF IOWA, Johnson County, as: THE IOWA CITY PRESS -CITIZEN I, ..Y.l.e.,tk "J-,.__.. ✓,21t2i d4— I,,,: culyss•7:J;n <�� that I am the ..................... bbw of the IOWA CITY PRESS -CITIZEN, a newspaper, published in said County, and that a no- tice, a printed copy of which is hereto attached, was published in said paper ........... times, on the following dates: _./�7�� ........................----- .............. _.. _..... Cas'«r Subscribed and sworn to before me this¢R&A.. day of AM. 1911... . i r�: co:.:!alvlor. :PIMr.; I ity of Iowan city • 105 DATE: June 25, 1976 TO: City Council FROM: Neal Berlin, City Manager 1v�/ RE: FY 77 General Obligation (Bond Issue In its CIP and FY 77 Budget, Council indicated a desire to sell $1,240,000 in Iowa City general obligation bonds comprised of the following projects: 1. Washington Street Amenities Project - $200,000 2. Dubuque/College Street Mall - $850,00 3. Asphalt Resurfacing Improvements - $100,000 4. Highway 6-218-1 intersection Improvements - $39,200 5. Highway 6-218 Storm Sewer Project - $30,000 6. East-West One Way Couplet Project #1 - $16,600 As a result of the Carter decision on urban renewal, the project identified forthe Dubuque/College Street Mall has been deleted from the bond proposal, and the total estimated bond issuance at this time stands at $385,000. On June 8, 1976, the City Council discussed the appropriateness of issuing general obligation bonds for projects which are general repair or operation and maintenance type projects. In the projects identified in the bond issue is a project totaling $150,000 for asphalt overlay, $100,000 to be supported from general obligation bonding and $50,000 from Road Use Tax funds. As a result of that public hearing, the Director of Public Works has detailed a list (in attached memo) of asphalt overlay projects and identified a construction project for the center median on Sunset Street. it is recommended that the center median on Sunset Street be constructed because the developer is expected to complete construction on Sunset to within 300 feet of Rt. 1 before the end of FY 77. The total estimated cost of these improvements is $152,250. The City Council, since it did not take definitive action on the bond issue at its last public.hearing, is required to hold a new hearing on the proposed issuance which has been set for June 29, 1976. At this meeting, it will be necessary for the City Council to authorize a general obligation bond issue in the amount of $385,000 or a lesser amount if it wishes to delete any specific project. In deleting the specific items, we would maintain for purposes of legal publication, the same project titles, including any title deleted; however, the funds obtained from the bond issue would be allocated to only those the Council wishes to complete. It appears that through June 25, 1976 FY 77 Bond Issue _2 the use of additional Road Use Tax monies, authorizedthe bity by able to State, and unencumbered balances for FY 76, the City le to reduce the amount of money that will have be authorized rized byll genet oal bligation bonds for the asphalt overlay purposes, ermit completion of the program as outlined by the Director of Public Works. The City Council should proceed to authorize the bonds in the amount of $285,000 at this time. The actual bond issue will include the project "Asphalt Resurfacing Improvements" as a title; however, all funds for that project will be deleted. It willbe a understoode Road se that additional operation and maintenance funding from Tax area will be used to complete the projects as identified in the Capital Improvements Program and the FY 77 Budget without the use of general obligation bonding. 0 • CITY OF IOWA CITY DEPARTMENT OF PUBLIC WORKS MEMORANDUM TO: Neal Berlin City Council FROM: Richard J. Plastino RE: FY 77 Hot Mix OverlakPagn At the City Council meeting of June 8, amounts was discussed: DATE: June 16, 1976 1976, funding in the following ,tot Mix overlay Program -$150,000 Source of funds: $ 50,000 general obligation 100,000 road use tax In addition, Council discussed allocating an additional $501000 ftsan a general obligation bond for other worthwhile street improve�en Thus, a total of from $150,000 to $200,000 may be available for hot mix overlay and other worthwhile high priority construction projects. Engineering has prepared the following projects and he first category cost estimates. They are broken into two Categories' is hot mix overlay and the second category is construction -type projects. It will be noted that the hot mix overlay portion does not utilize the entire $150,000. HUT MIX y Street, Jefferson to Market $ 5,000 Evans Market Street, Union Place to C1aPP 5, 500 Kirkwood Avenue, Franklin to Van Buren (this involves hanndd subsequent lter Planner �own of asphalt neal old new asphalt. The old asphalt will be w City Park utilized elsewhere; such as distribution shed parking lots or water 85,000 parking lot.) 6,500 Wayne, Muscatine to Wayne Belden, Grove to River heater laruyer removal of (this involves subsequent lay down of new old alt. t will be utilized asphalt. The old asphalt 18,000 elsewhere. This street is a bus route. -- SUB SUB spy $120,000 -_ i page 2. • FY 77 Hot Mix Overlay Program $ 25,000 Sunset Street, Construct center median SUB spy $ 25,000 HOP MIX OVEHCpy 120,000 45,000 Se COWINGE"czEs 7,250 Gp_Z,to jVrpS, $15 2,250 In stiannary1 the total cost of the progrm is $152,250. Hot mix over - re 1,000 plus; however, the work progrM lay does not use the ��50st ogPe felt 50 represent the be �ture outlined in this mann is of funds• g,7p :bz cc: Pat Strabala Gene Dietz Paul Dvorsky q C,-7 iKOTICE O7 MEETING OF THE COUNCIL OF THE CITY OF IOWA CITY, IOWA, ON THE MATTER OF THE PROPOSED ISSUANCE OF $385,000.00 ESSENTIAL CORPORATE; PURPOSE BONDS OF St12D CITY, AND TETE HEARING ON THE ISSUA=NCE THEIR OF PUBLIC ;NOTICE is hereby given that the Council of the City of Iowa City, Iowa, will hold a public hearing on the 29th day of June, 1976; at 7:30 o'clock P.:E., in the Council Chambers of the Civic Center, in Iowa City, Iowa, at which meeting the Council proposes to take additional action for the issuance of $385,000.00 Essential Corporate Purpose Bonds of said City, in order to provide funds to ray costs of construction of street and sidewalk improvements, the acquisition and installation of traffic control devices =.-d storm sewers at various locations within the City of Iowa City, including such improvements in -connection wit=h projects design+.ed as the Washington Street .Sall, >3phalc Resurfacing Improvement Program, �-ighway 6-210-1 1-atersection improvements, East -west One Way Couplet Project rl and Highway 6-218 atom Sewer Project. At they above meeting the Councilof said City shall receive oral or written objections from any resident or property owner of said City, to the above action. ,after all objections have been received and considered, th} Council will at this meeting or at any adjournment thereof, tal=e mdditional action for the issuance of said bonds or will abandon the proposal to issue said bonds. This notice is given by order of the Council of Iowa City, Iowa, as provided by Section 384.25 of the City Code of Iowa. Dated this 22r -d day of Jona , 1975: Clark oP the ty o, IowW'Ci.tyr , Iowa c (End of Notice) Of ioewa COR ity �—. ity s._ �-/ i� DATE: ip' �� lG TO: L//� G/IGvJ FROM: CG 0, L �4y+�GGL/ � �f- r Gz / • j L L(jY 10- Itit. Leval YJa . _ .... Ju Ann _ _OFFIUAL PUBLICATION _ NOTICE OF MEETING OF THE COUNCIL OF THE CITY OF IO NA CITY. 10 -HA, ON THE (:.ATTER OF THE PROPOSED ISSUANCE OF s)a S.Qa0.o0 ESSENTIAL COR'ORATE PUR. POSE BONDS OF SAID CITY. AND THE HEARING ON THE ISSUANCE THEREOF PUBLIC Y.OUrE is rereol [•'+en that the Ccuncil of Ire Cit I of 10'na C,'•. 4w, will hold I poCiic hnar:r, 0n 'n- Y+'n Oa I of JUne. 1176. at I.Y) P 1A.. o'Clxk:n 1-. a Counc., Crambers of the C..;c Cerate', it .0wa CLT, .4+•a. at which me!Lng the Council proposes') lake additional ,Cron for the iSSuac Ce Of s3u.YA W Essential C,,,Ora'e Purpose 041010f sa 4 city. in order t0 pro ado fund-, 10 pd+ COSI) Of Cpntfru Ctlan of %tree' and sidewalk �mpr0vemen H, the tl storms 6e'ele1Oat 4:an4alCcontrol locnNons wrmn the C'ty of lo+•-) C -1I w1ludin9 SUCh im prOvem!ht: Ir vain projects eesienateo as the Yfattir. an Street Mall. �t,Ndll RemrlaC•np !nt P+Oufam. yl,9haa+ 67191 ienrovement5. Edst-'Nest Ore V.ay CI.D:!' %'o-scl N0. 1 and H'ghwal Elle 5t", S-— F-3* rr.e-l.r.p.tr- ,rCii Of said City sr al: rel,e ora: Sr +•nr, x'I c]-ctio,s Irom any u'npenf cr otco'r.I on-e'a., City. to me ew.e Ict on %.t'er Ili p'v,C'nns hovr Leen e:e veC ana con% -11--. tre CCan4il will of this m s-hn9 Gr If arI Id14 Jrrr'ant thereol, take a.d.ional.jcjO, for •h-'15LarC-Of%aid fondsor will awnnon the pro^rC i): h'sso Said he Council . Tnis:m,:c! Is ,'vec bI 0rce' pf of IOwa Cif y, Iowa. as prolme� py S,,ii,n 741.1.25 of II :e City Code o! I4e) Odfed t09lcnd d yF f J_'e. 171S. U!rk 41 the cit., 01 Iona City. ION,-__Jpne?Jrlela c 1 0$` Th 1 0$` Th 0 June 29 The Council of Iowa City, Iowa, met in regular 1976 session, in the Council Chambers, in the Civic Center, Iowa City, Iowa, at 7:30 O'clock P. on the above date. There were present Mayor __Mary C Neuhauser in the chair, and the following named Council Members: John Balmer Carol deProsse, L.P. "Pat" Foster, Dave Perret, Max Selzer, Absent: Robert Vevera The Mayor announced that this was the time and place for the public hearing and meeting on the matter of the issuance of $385,000.00 Essential Corporate Purpose Bonds Of said Municipality, in order to provide funds to pay costs of the construction of street and sidewalk improvements, the acquisition and installation of traffic control devices and storm sewers at various locations within the City of Iowa City, including such improvements in connection with projects designated as the Washington Street Mall, Asphalt Resurfacing Improvement Program, Highway 6-218-1 Intersection Improvements, East-West One Way Couplet Project Irl and Highway 6-218 Storm Sewer Project, and that notice of the proposed action by the Council to institute proceedings for the issuance of said bonds, had been published pursuant to the provisions of Section 389.25 of the City Code of Iowa. The Mayor then asked the Clerk whether any written objections had been filed by any resident or property owner of the Municipality, to the issuance of said bonds by the Municipality. The Clerk advised the Mayor and the Council that one written objections had been filed. The Mayor then called for oral objections to the issuance of said bonds and none were made. Whereupon, the Mayor declared the time for receiving oral and written objections to be closed. (Attach here a s Douglass Lee, Jr concern that val ummary of objections received or made, if any) objection, East-West of oronarto rr- Pro*7 nl _ -1- ANLERS. COONEY. OORWEILER. HATNIE 6 SMITH. LAWYERS. oEs MOINES. IOWA �eb\ 0 It was moved by Selzer and seconded by deProsse to delete $100,000.00 from �e total of the bond issue, by not funding the Asphalt Resurfacing Project. On roll call deProsse, Foster, Neuhauser, Perret, Selzer, Balmer voted aye. Motion carried, 6/0, Vevera absent. The Council then considered the proposed action and the extent of objections thereto. Whereupon, Council Member deProsse introduced and delivered to the Clerk the Resolution hereinafter set out entitled "RESOLUTION INSTITUTING PRO- CEEDINGS TO TAKE ADDITIONAL ACTION FOR THE ISSUANCE OF $285,000.00 ESSENTIAL CORPORATE PURPOSE BONDS", and moved its adoption. Council Member Foster seconded the motion to adopt. The roll was called and the vote was, AYES: Selzer, Balmer, deProsse, Foster, Neuhauser, Perret NAYS: None ABSENT: Vevera Whereupon, the Mayor declared said Resolution duly adopted as follows: -2- AmLcRS. GOONEY. DORWEILER. HAYNIE & SMITH. LAWYERS. Dag MOINES. IOWA STATEMENT June 8, 1976 Public Hearing on East-West One -Way Couplet Project No. I FY 77-81 Capital Improvements Program On April 27 of this year we (an informal group of residents and property owners on the Jefferson and Gilbert street sides of block 59) prepared and submitted to City Council a request in regard to the proposed signalization of intersections on Market and Jefferson Streets. The request consisted of two parts and was referred to the Director of Public Works at the May 11 meeting. a The first part asked for vegetative screening (arterial buffer treatment, as it is referred to in the proposed tree planting plan) along the Jefferson and Gilbert street sides of our block, as a protection against the noise and fumes of highway traffic. In a letter from Mr. Plastino to myself (apparently the total extent of the City's response to our request), he states that the idea of planting greenery "to provide a visual and acoustic block... certainly has merit" but that maintenance problems prohibit shrubbery.* Maintenance of plantings by abutting property owners would appear feasible, since they already have responsibility for the parking strip, but some other type of barrier might also be acceptable. The minor problems with screening do not seem to warrant dismissing the concept out of hand. Mr. Plastino also points out that: "The City wishes to signalize these intersections... primarily to increase the safety of both motorists and pedestrians. "Most of the data available suggests (sic) that traffic volumes on Jefferson and Market will continue to increase in future years.... "The problem of arterial streets intruding through residential areas is not one that is unique to your area of town. "...it must be recognized that Jefferson and Market are two of the major traffic facilities in Iowa City and any significant reduction In traffic volumes is quite unlikely. " *The City Forester is cited in reference to this conclusion. We are quite aware of all of these factors and acknowledged them in our request; we are not asking that these streets be turned back into neighbor- hood streets, but simply that the neighborhood itself be protected from the nuisance effects of through traffic. The second part of the request concerned the source .of funds to be used for street improvements. Mr. Plastino responds by saying that "using general obligation bonds for a street used by a large part of the general public would seem to be consistent with the general practice of most municipalities." This we -have -always -done -it -this -way statement does not, Of course, address the issue of viho should pay the costs. With the help of a graduate student, I have done some background analysis on the complicated financing question. Despite the large amount of budgetary Information that went into this analysis, the results are very simple: counting all sources of revenue (federal, state, county, city), 51% of the total expenditures within Johnson County (including Iowa City) for highway purposes are derived from general fund sources (property tax and revenue sharing). In lay terms, a transfer of funds from the general taxpayer to a special class of beneficiaries (highway users, in this case) is called a subsidy, and amounts to almost exactly $2 million (in 1974) for the County. The major impact of a subsidy of this type and magnitude is to promote overconsumption of the subsi:zed activity, i.e., too many cars and too much traffic. The net effect, then, is that we, as property taxpayers, are forced to pay for facilities which not only fail to benefit us but actually, serve to reduce the value of our property. Subsidizing the motorist also tends to increase the transit deficit for the City, another burden we bear as property taxpayers. Expenditures for traffic signals contribute nothing to the City's tax base; expenditures for traffic buffers and other forms of neighborhood protection do enhance the tax base. As a neighborhood impacted on three sides by arterial streets, we feel that it is time for consideration of pedestrians, residents, and property owners to take priority over the interests of highway users. Douglass B. Lee, Jr. 320 East Jefferson Street Iowa City RESOLUTION NO. 76-208 RESOLUTION INSTITUTING PRO- CEEDINGS TO TAKE ADDITIONAL ACTION FOR THE ISSUANCE OF $285,000.00 ESSENTIAL CORPORATE PURPOSE BONDS WHEREAS, pursuant to notice published as required by this Council has held a public law, meeting and hearing upon the Proposal to institute proceedings for the issuance of $285,000.00 Essential Corporate Purpose Bonds for the purpose of paying costs of the construction of street and sidewalk improvements, the acquisition and installation of traffic control devices and storm sewers at various locations within the City of Iowa City, including such in connection with projects dimprovements esignated as the Washington Street Mall, Asphalt Resurfacing Improvement Program, Highway 6-218-1 Intersection Improvements, East-West One Way Couplet Project #1 and Highway 6-218 Storm Sewer Project; and or property has considered the extent of objections received from residents and, accordinglyr thesto said p followingactd ionissnownconsideredce of sto be in the best interests of the Municipality and residents thereof: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA: Section 1. That this Council does hereby institute pro- ceedings and takes additional action for the sale and issuance in the manner required by law of $285,000.00 Essential Corporate Purpose Bonds; and, the Attorney for the Municipality and Bond Counsel are directed to prepare the necessary proceedings to authorize the issuance of said bonds and the necessary pro- ceedings and publication of notice for the sale thereof and to submit the same for review and action by this Council. Subject to the approval of said documents by this Council, the Clerk is directed to arrange for the publication and dissemination of said notice of sale. 1976. PASSED AND APPROVED, this 29th day of June �TM" l ��1G1��eritr tn, Y ATTEST Clerk -3- AHLERS. COONEY. DORWEILER. HAYNIB d SMITH, LAWYERS, DEE MOINES. IOWA Council Member deProsse introduced the following Resolution entitled "RESOLUTION DIRECTING THE ADVERTISEMENT FOR SALE OF $285,000.00 ESSENTIAL CORPORATE PURPOSE BONDS", and moved its adoption. Council Member Selzer seconded the motion to adopt. The roll was called and the vote was, AYES: Neuhauser, Perret, Selzer Balmer, deProsse, Foster NAYS: None ABSENT: Vevera Whereupon, the Mayor declared the resolution duly adopted as follows: -4- AHLERS. GOONEY. DORWEILER. HAYNIE & SMITH. LAWYERg. DEG MOINES. IOWA RESOLUTION NO. 76-209 RESOLUTION DIRECTING THE ADVERTISEMENT FOR SALE OF $285,000..00 ESSENTIAL CORPORATE PURPOSE BONDS WHEREAS, the City of Iowa City, funds to pay costs of the construcIowa, is in need of tion of street and sidewalk improvements, the acquisition and installation of traffic control devices and storm sewers at various locations within the City of Iowa City, including such improvements in connection with projects designated as the Washington Street Mall, Asphalt Resurfacing Improvement Program, Highway G-218-1 Intersection Improvements, East-West One Way Couplet Project ;1 and Highway 6-218 Storm Sewer Project; and it is deemed necessary and advisable that said Municipality should issue its general obligation Essential Corporate Purpose Bonds to the amount of $285,000.00,. as authorized by Section 384.25 of the City Code of Iowa, for the purpose of Providing funds to pay costs of the above improvements; and WHEREAS, pursuant to notice published as required by Section 384.25 of the City Code of Iowa, this Council Of the Municipality has held a public meeting and hearing on June 291976 proceedings for the�issuancupon the proposal to institute of the above described bonds, and all objections if any, to such Council action made by any resident or property owner of said Municipali received and considered by the Couty were ncil; and, it is the decision Of the Council that additional action be taken for the issuance of said bonds, and that such action is considered to be in the best interests of said Municipality and the residents thereof; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA: Section 1. That there be offered at public sale to advertisement as required by law, $285,000.00' Corporate Purpose Bonds Pursuant to be dated August 1, 1976sential Section 2. That the Clerk notice of sale of said bonds is hereby directed to publish for two successive weeks in the Iowa City Press -Citizen printed wholly in the En a legal newspaper, Of Iowa City, Count of Johnson, State published in the City such newspaper being State of Iowa, to be offered for ng located in the County where the bonds are 75 be the Code of Iowa, Pursuant to the provisions of Chapter Council on the said notice to state that this at 3:30 15th day of Jul o'clock P. M, y 1976, receive and act upon bids for saidlbondsa It a meeting to in substantially the followin • said notice to be g form: -5- AHLERB. COONEY. OORWEILER. HAYNIE 6 SMITH. LAWyEng C)EB MOIN EB. IOWA Mf' 0 0 OFFICIAL NOTICE OF SALE $285,000.00 CITY OF IOWA CITY, IOWA ESSENTIAL CORPORATE PURPOSE BONDS Sealed bids will be received until 3:00 P.M., on the 15th day of July, 1976, at the office of the City Manager in the Civic Center, Iowa City, Iowa, for the purchase of $285,000.00 Essential Corporate Purpose Bonds of the City of Iowa City, Iowa, at which time such bids will be referred to the City Council of said City at its meeting to be then held at the Council Chambers in the Civic Center in said City. open bidding will be concluded not later than 3:30 o'clock P.M., and, after the best open bid has been determined, the sealed bids will be publicly opened and the bonds will be sold to the highest bidder for cash. Sealed bids will be fully protected. Bonds will be dated August 1, 1976, in the denomination of $5,000 each, and to mature as follows: PIATURITIES - June 1 $35,000 . . 1977 $50,000 . . . . 1981 50,000 . . . . 1978 50,000 . . . . 1982 50,000 . . . . 1979 50,000 . . . . 1980 said bonds will bear interest payable December 1, 1976, and semiannually thereafter and will be registrable as to principal only. None of said bonds will be optional for redemption prior to maturity. Both principal and interest will be payable at the office of the City Treasurer, Iowa City, Iowa. Each bid must be only for all of said bonds upon terms of not less than par and accrued interest and shall specify the interest rate or rates for the bonds in a multiple of one- quarter or one-tenth of one percent provided that only one rate shall be specified for a single maturity and not more than three (3) rates may be named. Repeating a previously mentioned rate will not constitute an additional interest rate. The difference between the highest and lowest rate of interest bid shall not exceed 1 1/2% per annum and the maximum rate of interest which may be bid shall not exceed 6€. Each installment of interest will be represented by a single coupon on each bond. The bonds will be awarded to the best bidder determined upon the basis of the lowest total interest cost at the rate or rates designated in his bid from August 1, 1976, to the respective final maturity dates, after deducting any premium. These bonds constitute general obligations of the City payable from taxes levied upon all the taxable property in the City without limitation as to rate or amount. Said bonds are expected to be delivered within thirty (30) days after the sale at any mutually agreeable bank or trust -6- AHLERS. GOONEY. DORWEILER. HAYNIE & SMITH, LAWYERS, DES MOINES. IOWA company in the City of Chicago, Illinois or Des Moines, Iowa, without expense to the purchaser. Should delivery be delayed beyond sixty (60) days from date of sale for any reason without the fault of the City, or except failure of performance by the purchaser, the purchaser may withdraw his check and thereafter his interest in and liability for the bonds will cease. When the bonds are ready for delivery, the City will give the successful bidder five (5) days' notice of the delivery date and the City will expect payment in full in immediately available funds on that date, otherwise reserving the right at its option to determine that the bidder has failed to comply with his offer of purchase. The City will furnish the printed bonds and the approving opinion of Messrs. Ahlers, Cooney, Dorweiler, Haynie & Smith, Lawyers, Des Moines, Iowa, together with the transcript and usual closing papers, including non -litigation certificate. Said opinion will be printed on the bonds and will recite that, based on existing statutes and decisions, interest on said bonds is exempt from present federal income taxes. Each bidder must furnish a separate certified or cashier's check drawn on a solvent state or national bank or trust company as bid security in the amount of $7,700 payable to the order of the City Treasurer of said City as a guarantee of good faith, this amount to be retained pending full performance by the successful bidder and to be forfeited to the City as agreed liquidated damages upon failure of the purchaser to take up and pay for the bonds when ready in accordance with his bid, which must be reduced to writing on the Official Bid Form. The City Council reserves the right to waive informalities in any bid, to reject any or all bids and to determine in its sole discretion the best bid. The City Council has authorized the preparation of an Official Statement containing pertinent information relative to the City. For copies of that Statement and Official Bid Form, or for any additional information, any prospective purchaser is referred to Patrick J. Strabala, Director of Finance, Civic Center, Iowa City, Iowa, or the Municipal Finance Consultants to the City, Paul D. Speer & Associates, Inc., 20 North Wacker Drive, Chicago, Illinois 60606. Telephone: Area 312-346-0858. Iowa. By order of the City Council of the City of Iowa City, Clerk of the City of.'Iowa City, Iowa PASSED A14D APPROVED, this 29th day of June n , 1976. Mayo—''r l �E1 LAIIAQA ATTEST: Clerk � -7- AHLERS. COONEY, DORWEILER. HAYNIE B SMITH, LAWYERS, DEB MOINES. IOWA ORDINANCE NO. 76-2802 `O AN ORDINANCE AMENDING THE MUNICIPAL CODE OF THE CITY OF IOWA CITY, IOWA, BY REPEALING SECTION V, ORDINANCE NO. 75-2773 AND ENACTING A NEW SECTION IN LIEU THEREOF. BE ENACTED BY THE CITY COUNCIL OF IOWA CITY, IOWA: SECTION I - PURPOSE The purpose of this Ordinance is to amend certain procedures regarding the billing for water services, by establishing a bi- monthly reading/billing program for utilities. SECTION II Section V of Ordinance #75-2773, Classification of Water Service, shall now read as follows: "Water service shall be divided by user type; residential, commercial/retail, industrial, governmental/institutional, other (consumers outside corporate limits). The Director of Public Works shall determine the allocation for each consumer based on such criteria as rate of consumption, water use, size of meter, etc. Meters on residential service shall be read bi-monthly (once every two months). Charges and billings for services shall be billed bi-monthly (once every two months) based upon actual readings. Meter readings for other users shall be determined by the Director Of Finance. All charges are due and payable when rendered and become delinquent 15 (fifteen) days thereafter." SECTION III Repeal of Section V of Ordinance #75-2773, and any and all other Ordinances or parts of Ordinances which are in conflict with this Ordinance are hereby repealed. SECTION IV - SAVINGS CLAUSE In the event any section, provision or part of this Ordinance shall be adjudged by a court of competent jurisdiction to be invalid or unconstitutional, such adjudication shall not affect the validity of this Ordinance as a whole or any section, provision, or part thereof not adjudged invalid or unconstitutional. , 76-2802 ORDINANCE # SECTION V - EFFECTIVE DATE PAGE 2 This Ordinance shall be in effect after its final passage, approval and publication as required by law. Foster and seconded by It was moved by dePro ,se that the Ordinance as read be adopted, and upon roll call there were: 1976. NAYS: ABSENT: Balmer deProsse Foster Neuhauser Perret Selzer Vevera Passed and approved this 29th day of June C- MAYOR �..( /t.-�/ v4-�../ Wit..• -7, CITY CLERK It was moved by Foster and seconded by deProsse that the rule requiring the Ordinance to be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the first and second consideration and vote be waived, and that the Ordinance be voted upon for final passage at this time. Roll call: Perret, Selzer, Balmer, deprosse, Foster, Neuhauser, all voted "Aye", Vevera absent. Nays: none. Motion adopted, 6/0. DATE OF PUBLICATION pity o4 Iowa City - MEMORANDUM TO: Neal Berlin, City Manager DATE: June Y5, 1976 FROK pat Strabala, Director of Finance RE: Utility Billing System As noted in the attached memorandum from Nancy Heaton to myself, there are a number of specific changes that we feel are needed in the current utility billing system to correct and improve it. The City Council in its adoption of the procedures for filing tax liens has corrected a major inadequacy in our system by allowing us a hearing procedure and also a lien filing procedure for collection of delinquent accounts. In addition to this ini ahmodificat onange, we loflike toour systemtoa bimohly billingrate te wih e August tnttsystemchange based on actual reads and the initial preparation for modification of the system to accrual accounting, as required by the State' City Finance Committee in its authority under Chapter 384 of s the Iowa Code. The following reasons should be noted for changes made in the system: 1. Increased Accuracy Billing - In the original conception of the present computerized billing system, it was envisioned that we would proceed to an actual read basis as quickly as possible to minimize the complexity of the system and to insure adequate control and customer satisfaction. The present system of increasing confusiestimate reads has caused some on in the community and resulted in increasing complaints concerning inadequate or incorrect estimates. The change to a billing on an actual read will increase the accuracy of all billings to customers, thereby reducing or eliminating the inaccuracy of estimate and confusion caused by their usage. 2- Reduction of Costs - Reduction of costs by going to an actual read vs. an estimated read system.comes areas. As noted in the memo rfrom a number of different andum, we can reduce the cost of postage by reducing the number of bills, delinquent bills, and forms utilized in our current billing process. It Should be noted that in the past several years the cost of postage as well as paper Products has increased Significantly. Secondly, the utilization of computer time would be decreased because 0 • Utility Billing System _2_ June 25, 1976 of the less frequent processing of bills and need to update files and prepare reports. 3. The current billing personnel's time could be reallocated to other more productive uses because of the reduction of the need to correct estimates and respond to citizens' complaints regarding estimates or inaccurate billings. This increase in their time resulting from less errors and increased accuracy as well as the reduction in volume of receipts and bills could be applied effectively to the new, but time consuming, procedures required for collection of delinquent accounts. In addition, the personnel required by the Water Revenue area to read meters will not necessarily be increased because of increased productivity within their area caused by the acceleration of the installation of outside -read meters. 4. Increased Flexibility of the Computer Program - The modification of our current system allows us the opportunity to increase services provided to the citizens. As noted in the comments on the Ordinance concerning liens on property and collection of delinquent bills, we will be able to activate a responsible party mechanism within our current system. This will allow responsible parties, owners of property, to be notified of delinquent accounts as they occur, rather than after a tenant or individual has left their property and we confrontrthe property owner with a delinquent account. 5. Increased Dollar Billings to Customers - Although the actual read system increases the effectiveness and usefulness of the City personnel, it has an adverse effect, to an extent, on customers. In fact, the customer will be receiving a bill which is double the current bill he/she receives each month. This situation, in fact,is the same system,however, that we were utilizing prior to 1973 and it is felt the increased accuracy and less frequency of billing will negate the effect of the larger amount. Since the utility ordinance identifies the frequency with which utility bills are submitted, we have attached an ordinance change which would permit us to modify into a bi-monthly billing cycle, and it is our recommendation that we do that concurrently with the sewer rate change August 1, 1976. If you have any questions regarding this information, please contact me at Ext. 221, or Nancy Heaton at Ext. 225. PJS:bac DATE: June 24, 1976 TO: Pat Strabala, Director of Finance FROM: Nancy Heaton, city Treasurer 9� RE: Sewer Rates Effective August 11, 1976 and Recommended Changes in Billing Program the In compliance with Ordinance #75-2774, "AeaOrdinanceling Are ding Sewer Municipal Code of Iowa City, Iowa, by Treatment Plant, and Establishing a New Chapter in Lieu Thereof.", a change in the computation of sewer rates will be made on all water used after August 1, 1976'100 e new sewer e erwcharge for Iowa Cita minimum residents will be ft. p charge of 200 cu. ft. or 54C. Breakdown of the minimum billing on $'S the new rate is $2.60 water, $.08 tax and Veenstra & Kimml tOf he $3.22. According to the Rate Study (1975) by average monthly usage of 1200 cu. ft. for residents would be $11.69 per month. The present bill for 1200 Cu- ft. is $12.55. The non-resident sewer rate will be 54C per 100 cu. ft. of water billed and will result in slightly higher billings for the 1200 cu. ft. average billing, rising from $12.39 to $12.77. The average residential consumer will be charged less o the eanew rate, but nn-rst and ed large consumers will be paying oUniversity g of Iowa with an average usage of 7,202,610 cu. ft. will pay $8,635.09 more per month. ate The review and rewrite of the computer opportunity rogram stotreview yand e sewer rate change presents an excellent system. Preliminary meetings were held improve the entire billing onnel, and between staff in the Public works with Sta-Fed computer pers and Finance Departments to identify areas of concern which could be dealt with most effectively at the time we make a program change to implement the new sewer rate. Of major concern to the staff now working with the billing and handling of complaints on the present system is the desirability of actual readings. The estimates donot work well forird consumers whose usage varies,creating 4ebillings credit billings. On the three month schedule, an unreadmeter means a six month usage period before an actual reading genrate is obtainedlong if a leak has ocWdAinvolveincorrect csixeading month period.will IowaeCity's an incorrect billing hichcannot population is a mobile one and the quarterly reading program isercentage flexible enough to accomodate the frequent changes. A large p of estimatetelephone systemmandilengthdeal ofwith timecustomer between rreadingsfaction on the 0 0 Water/Sewer Billing & Rates -2- June 24, 1976 Cleo Kron, Regina Schreiber, and June Higdon, who have worked daily with the utility billing system, strongly support the return to billing on actual readings, using the estimate (or the last actual billing) only when a reading cannot be obtained. Due to the increased workload and personnel involved in a monthly reading/billing system, I propose that we move to a bi-monthly reading/billing program on August 1, 1976 and submit the following supportive information: 1. The bi-monthly reading/billing program will reduce costs $850 - $900 per month in identifiable mailings, computer costs and billing forms. A. Postage - $475 1. 509 of billings billed each month will reduce costs $400 (6000 X .07 @ postage) 2. 509 fewer delinquent billings mailed if we bill people every two months rather than every month, as almost one-half of people on the delinquent list are a few days late, but pay their bills before the next month listing would be generated. This would reduce costs $45 (346 notices X .13 @) 3. If readings were bi-monthly and more effort were put into obtaining reads, fewer letters would then be mailed to obtain readings. At a minimum, the savings would be $35 (270 letters X .13 @) B. If 509 of the consumers were billed bi-monthly instead of one-third billed monthly, the Sta-Fed personnel have assured us that we would reduce charges by one-third or a minimum of $400. (Average monthly billing for utility accounts is $1200) C. 509 of the billing forms would be mailed each month and cost of having them printed is around 6C each. 6000 fewer forms mailed would save $36. 2. A second and important plus factor of the bi-monthly program is the personnel time savings. 509 less billings would be handled each month, incoming mail would be reduced 50%, 509 less postage would be required, and fewer correction memos processed. Reduction of customer complaints which deal with the estimates frees personnel time and would improve morale. 0 Sewer/Water Billing 6 Rates -3- June 24, 1976 3. The personnel time saved needs to be directed toward collection of delinquent accounts. This process as outlined by City Ordinances will be time consuming if carried out effectively. 4. Cleo Kron has worked toward improving the quality and quantity of meter readings. A change in meter readers, rechecking meter books and escalation of installation of outside readers ,has markedly improved the accuracy and timeliness of the readings. Present staff can handle the bi-monthly reading/ billing program. Two disadvantages of the bi-monthly system are: 1. Changing programs will decrease billing and cash flow on the first month. Two of the four cycles would be run, but billed only for one month. On the second billing month when the remaining two cycles are billed, they would be billed for the two month period. Receipts should then be basically the same with 508 of the consumers paying for a two month usage rather than 100% of the consumers paying for one month's usage. 2. The bi-monthly billing will be for two months and double or almost double the current bill sent monthly. We feel that the negative effect will be modifed by billings based on actual readings and improved service. Attached is a memo to Ray Wells and George Bonnett from Joe Pugh stating the items to be addressed for data processing, the present method, proposed policy and comments. in the commentary section on meter reading and billing, the former Finance Director recommends consideration of monthly or actual readings. It would indicate that he considered the estimate system as an interim method, with a change to actual readings as the program became more defined. 10/23/73 CITY OF IOWA CITY DEPARTMENT OF FINANCE M E M O R A N D U M TO: Ray S. Wells, City Manager George, Bonnett, Acting Director of Public Works Re: Utility Billing System The purpose of this memorandum is to document for internal discussion several items regarding the impending conversion of the City's water and sewer utility billing to electronic data processing. There are several policy matters that need to be resolved in establishing the systems design and it is hoped that the input from both the Department of Public Works and the Department of Finance together with the City Manager can rapidly resolve certain problems prior to the 25th of October. The computerized utility billing system has been designed as a flexible, self -checking system designed to perform the accounting and reporting func- tions associated with water and sewer rental billing, meter reading, and receivable activities. The system is flexible in that it maintains a set of continuously updated files on a computer. The water billing system is logically proportioned into five modules; systems input, meter reading, receivables cycle, billing cycle, and report generation. It should be emphasized that physically, water and sewer rental billing is a continuous flow system; i.e., the system in run once for each type of input data. In order to properly evaluate and discuss the relationship between the proposed system for utility billing and present practice, the following tables and charts have been provided. Pi'��l.i Pim �SICE The City presently bills each 1. Meter Read- residential account once every jug 6 Billing other month and each commercial account once pet month. There are approximately 10,000 utility cust- omers. Meter readings are by route and match the fre tencytOf billing depending on account is a residential or Comm- ercial account- pgOpOSED &11 meter locations, "•'- commercial or residential, are to monthly basis. be billed on a every customer In each quarter, will receive two estimated bill - with ings and one actual billead UeLterly• most tionsswill beto be rmade for cer- F�ccep those tain large use and/or cubic customers utilizing ore. All of feet per month or a monthly these will be read on basis as in the Past, There are approximately0 2. Nd Minimum meter locations that do not h ave Chargesa minimum charge and if there is no consumption, they are not billed. These meters are primar- ily for air conditioners and ondititiersand out- side lawn watering cct� fs (See schedules attached) This built-in delay factor between meter readings and billings will allow for follow-up on those readings that are not able to be d made to for one reason or another or follow_ vide a period of timefor reflect:: up on those readings a possible malfunction Ofml beeter- ached Ali utility customers files Per ,led in four billing Y month within our route a°d�e8. Although the FinanceDelectronlc prepared towit the meter reading'`, processing as it now exists, reaponsibility it is suggested that consideration' be given to the following: All meter readers wotk for l the Department of Financeram Of 2. An accelerated prog outside readers be established. - 3. The eventual imp enta tion of monthly readings - It is suggested that every that meter that the City owns US - is installed in a property a mil ing City water be charged mum for that size meter. No minimum charge for the pu' poses of air conditioning units,' outside watering, etc-, are Oak apparent conflict with the C3Wc inance which requires that a min'. mum charge be levied against all e in Pl city owned meters ttr Itissugget to measure water• made in the oI that no change be meter local c nane and that those conform Iwith no minimum charge the present ordinance. 3. Customer- ovned Meters 4. No Sewer Charge 5. No Water Charge PiHS^'rT Pr't1 JC: Basically we have approximate. ly 19 meter locations that are customer-ovued and if there is no consumption there is no bill. Eight of these meters are at the Veterans Administration Hospital. As far as we are able to determine at this time, all of the customer - owned meters have a special rate of 46c per thousand cubic feet for the first 3,000 cubic feet of vatei used. There are approximately 137 utility locations that are pres- ently not charged an amount for sewage. There are presently 9 cus locations which are billed for sever at the regular rate and is no charge for water. PWIPOS;'D POLICY Again, it is suggested that all of the customer -owned meters be charged the minimum. The Purpose of the minimum charge is to cover the basic level of oper- ating costs of the syarm to pro- vide water on demand. Because of the problem with the extension of sever facilitie. into some areas, it will be necessary to continue this type of service indefinitely. It is suggested that these locations remain as they now are for an indefinite period as ther are some areas in the community that do not have water service but are connected to the City sewer system. C10NidE.'V4$ - The purpose of the minimum` charge in one sense is to providr a minimum level of revanue.input to support the basic overhead opi ating cost of producing Crater. Allwing utility customers to pw chase their own meters provides problems of its own aside from tt fact that they are not then bill) a minimum charge. Customer -owned meters are not subject to the se, maintenance follow-up as all* owned meters are and there i way under thia arrangement to be' sure that maintenance is provided It is suggested that customer -own meters not be allowed in the futu and that the ones in existence be checked for proper maintenance as replaced if necessary. It is suggested that each o these 137 locations be reviewed again to determine if they defin ly are not on the City sever at time. As suggested in the it o it should be determined if f these accounts are definitely not on City water at, this time. rr_ 6. Flat Rate 7. Termination of Service PPLzi:,r FRrr`itcE There are 8 locations in whic charges for sewer rental is billed at a predetermined rate. There ar no meters at these locations and a flat rate for sewer rental has bees determined. at the time the request for service has been made. At the present time, on a bi- monthly bill, a reminder is sent t each after utility customer thirty days the te of tutility ll Fifteen days afterthatreminder a final notice is sent giving the customer five days in which to complete payment on their account. After the five-day period service to these accounts is terminated. PR; P��_� FOT_SCi It is suggested that 1 1 ocr.z gTs the flat rate accountsa of As far as we are able to in favor of meteribe droppe dere � ng the source IIe, a flat rate amount for Of the water supply sewage is not an:adequate quare sol On monthly billing, a re- minder would be generated by the computer fifteen days after the date the utility bill was calcu- lated. This reminder would est- ablish a date, approximately five days after the date of the render, on which complete pay- ment of the bill would have to be made. If the bill was not paid within that five-day period service would be terminated, to properly control the utioa lic facilities,goouse Of'pUb. the trailer court south ofxample is which has a $100 a Iowa e6 month sewer rey al charge which was established`at the time the trailer court was fi opened. This is now a large faci ty and there is no way to determin if the flat rate charge is a at to cover the cost that oche would be in curred if the sour f the water consumption was metered: This is one area that prese.n some very difficult problems for,.' utility billing and one that needs a good deal of attention. Without exception, it has not been possibl to enforce the termination of ser- vice regulations because the shut- off lista are generally not acted upon with any regularity. As aa',:, example, the July 26 shut-off re -- port transmitted to the Water Plant still has not been As a result, one customer imgjkmest accumulated a $407 utili ty which in subsequent months ielgo' to become more difficult to colle There are many instances of uneve enforcement and unusual practice' this whole area of termination of service which needs to be evaluat and discussed, 0 ORDINANCE NO. 76-2803 AN ORDINANCE TEMPORARILY VACATING CERTAIN STREETS IN THE R14 URBAN RENEWAL PROJECT IN IOWA CITY, IOWA, AND REPEALING ORDINANCE NO. 75-2776, EXCEPT SECTION 1, SUBSECTION 3 THEREOF. BE IT ORDAINED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA: SECTION I. PURPOSE. That Ordinance No. 75-2776 is hereby repealed, except for section 1, subsection 3, of Ordinance No. 75-2776, which shall remain in full force and effect. SECTION Ii. VACATION. That the following streets in Iowa City, Iowa, here- inafter described, be and the same are heieby temporarily vacated from July 1, 1576, through December 31, 1976. A. College Street west of a line extending from the intersection of the southerly right-of-way line of College Street and the westerly right-of-way line of Dubuque Street to the intersection of the northerly right-of-way line of College Street and the easterly right-of-way line of Dubuque Street, to the easterly right-of-way line of Clinton Street. B. Dubuque Street from the southerly right-of-way line of Washington Street to the northerly right -o£ -way line of College Street. SECTION I.II. SEVERABILITY CLAUSE. If any section, provision or part of the Ordinance shall be adjudged to be invalid or unconstitutional, such adjudication shall not affect the validity of the Ordinance as a whole or any section, provision or part thereof not adjudged invalid or unconstitutional. SECTION IV. EFFECTIVE DATE. This Ordinance shall be in effect after its final passage, approval and publication as required by law. It was moved by __roster and seconded by deProsse that the Ordinance be finally adopted, and upon roll call there were: .LYES- NAYS: ABSENT: X Balmer X deProsse X Foster X Neuhauser X Perrot X Selzer X Vevera ATTEST: Vl_, ��•-./ ,rL �: V� /� -, _ U Mayor City Clerk Passed and approved this 29th day of June , 1976 i`i,5t-eonsiaer-atioa - - i as—moved y- Foster and seconded by deProsse Vote -for -passage: that -the rule requiring the Ordinance to be considered and voted on for passage at two Second Consideration- Council meetings prior to the meeting -at which Vote -for. -passage: itis to be finally passed be suspended; the first and second consideration and vote be waived and that the Date of Publication Ordinance be voted upon for final passage at this time. Roll call: Ayes: Balmer; deProsse, Foster, _Neuhauser,-Parrett Selzer. .Nays: none. v-_asra absent. Motion a&pted,` 6/0. • RESOLUTION NO. 76-210 • Op r RESOLUTION ACCEPTING SANITARY WHEREAS, the Engineering Department pias ceded that the have been completed in accordancefollowing improvements with plans and specifications of the City of Iowa City, Sanitary sewer in Washington Park Addition, Part IX, to serve lots 179 through 189. AND WHEREAS, Maintenance Bonds for Knowling Brothers the City Clerk's Office, are on file in NOW THEREFORE BE IT RESOLVED by the City Council of Iowa City, Iowa, that said improvements be accepted by the City of Iowa City. It was moved by deProsse and seconded by Perret the Resolution as read be accepted, and upon roll call there --were: Passed and approved this 29th day of Jane 19 76 that 414 - ATTEST: City Cllerk AYES: NAYS: ABSENT: RAWER x dePROSSE x FOSTER x NEUHAUSER .c PERRET X SF:LZFR x VLVERA x Passed and approved this 29th day of Jane 19 76 that 414 - ATTEST: City Cllerk ® • \0 ENGINEER'S REPORT June 22, 1976 To the Honorable Mayor and City Council Iowa City Iowa Honorable Mayor and Councilpersons: I hereby certify that the construction of the improvements listed below have been completed in substantial accordance t}te plans and specification of the Engineering Division with of the City of Iowa City. The required maintenance bonds are on file in the City Clerk's office. Sanitary sewer for Washington Park Addition, Part IX to serve Lots 179-189 as constructed by Knowling Brothers Contracting Company of Coralville, Iowa. I hereby recommend that the above improvements be accepted by the City of Iowa City. Respectfully submitted, _e �1 Eugene A. Dietz, P.E. City Engineer EAD: med • CITY ENGINEER rte' lig ? �� �_ • MAINTENANCE BOND l(now all risen 6q lheje prejenij That_ KNOWLIN f-, RRn z ('r'lr.1TU A, of Coralville as Principal, and the UNITED FIRE & CASUALTY COMPANY, AN IOWA CORPORATION of CEDAR RAPIDS, IOWA, and authorized to do business in the state of Iowa ��,_as Surety, are held and firmly bound unto the CITY OF IOWA C'ITV tn%ArA inthepemisumof SEVEN THOUSAND ONE HUNDRED SEVENTY NINE AND NO 100------- 1$-7a 179,00 1 DOLLARS, lawful money of the United States of America, for the payment of which, well and truly to be made, the Principal and Surety bind themselves, their and each of their heirs, executors, and administrators, successors and assigns, jointly and severally, firmly by these presents. Signed and delivered this 17th day of June with Bruce Glasgow and Frank Boyd A. D. 19 76 Whereas, the said Principal entered Into a certain contract,�dated the 17th day of May , lg 76 , to furnish all the material and labor necessary for the construction of 8" Sanitary Sewer, Lots 179 through 189, Washington Park Part Nine, Iowa City, Iowa, In conformity with certain specifications; and Whereas, a further condition of said contract is that the said Principal should furnish a bond of indemnity, guarantee in to remedy any defects in workmanship or materials that may develop in said work with a period of two years from the date of acceptance of the work under said contract; and Whereas, the said UNITED FIRE & CASUALTY COMPANY, Of CEDAR RAPIDS, IOWA, for a valuable consideration, has agreed to join with said Principal in such bond or guarantee. indemnifying said CITY OF IOWA CITY IOWA as aforesaid; Now. Therefore, the Condition of This Obligation is Such, that if the said Principal does and shall, at his own cost and expense, remedy any and all defects that may develop in said work, within the period of two iz) years from the date of acceptance of the work under said contract, by reason of bad workmanship or poor material used in the construction of said work, and shall keep all work in continuous good repair during said period, and shall In all other respects, comply with all the terms and conditions of said contract with respect to maintenance and repair of said work, then this obligation to be null and void; otherwise to be and remain in full force and virtue in law, KNOWLING BROS. CONTRACTING CO. / Principal ,� ey(�`7C UNITED EIRE & CASUALTY 02vfPANy UND-2055-b s Y Attorney-in-fact d Iowa Resident Agent UNITED FIRE & CASUALTY COMPANY p�1 HOME OFFICE — CUD1R RAPIDS, IOW4 Certificate of Authority hidlyidual Altorney-In-Fact. knottl 211 Bien by tbafe30regentil, That the UNITED FIRE & CASUALTY COMPANY, a corporation duly organized and existing under the laws of the State of Iowa, and having its principal office in Cedar Rapids, State of Iowa, hath made, constituted and appointed, and does by these present, mak=, constitute and appoint Patricia R. Zahn, or Lowell Zapf, or L. Pieratt, Jr., or David F. Frei.ermuth, or Veronica..Monaghant.or__ ................ _.......... ............. . Theresa Juhl, all Individually. �.. ............. ............ ........ ............. _.__._............ ...... ........... _............... �...-_ of _ _ waterloo,Iowa . ......._........_..............._—....... its true and lawful Attorney -in -Fact with full power and authority hereby conferred to sign, seal and execute in its behalf bonds, undertakings and other obligatory instruments of similar nature as follows: Any and all bonds. The authority hereby granted,._ shall._ ex ire._two (2) years from the date hereof unless sooner revoked. . _...... .......................... ... _.............. ._._._................_...___... and to bind UNITED FIRE & CASUALTY COMPANY thereby as full,v and to the same extent as if such instruments were signed by the duly authorized officers of UN' ITED FIRE At CASUALTY COMPANY and all the acts of said Attorney, pursuant to the authority hereby given are hereby ratified and confirmed. This Power of Attorney is made and executed pursuant to and byauthority of the following By -Law duly adopted by the Board of Directors of the Company. --Article V - Sutaty Bonds Rod Undertakings. Section 2. Appointment of Attorney -in -Fact. The President or any Vice President may, from time to time, appoint by written certificates attorneys -in- fact to act in behalf of the Company to the execution of policy{ of insurance. bonds, undertakings and other obligatory instruments of like nature. Such attorneys-in-faet, subject to the limitations set forth to their respective certificates of authority shall have full power to bind the Company by their signature and execution of any such instrument and to attach the seal of the Company thereto. The President or any Vice President or the Board of Directors may at any time revoke all power and authority prevmusly given to any attorney-indacL" 3n Vitntgg 10btrEaf, the UNITED FIRE & CASUALTY COMPANY has caused these presents to be signed by its Vit;'yrestdcnt ,And its corporate seal to be hereto affixed Marchthis_lst_ day of. _..... ...... ..19 75 (SFAL) State of to—n. Lou -•r of Lien, ss: On this 1st day of March UNITED FIRE & CASUALTY COMPANY RICHARD J. EHLINGER .. vice ... P'.dde Richard J. Ehlinqer ... ... .., 19.. 5, before me personally came to me known, who, bring by mr dul+y sworn, did dern,r and say: that he resides in Cedar Rapids, Stairnf In -a, rhar he is a_r'resident of the U%ITED FIRE & CASUALTY COMPANY, the corporation .Jescribcd in an:f which executed the above instrument; that he knows the seal of said corporation; that the seal affixed to the said insrrument is such corporate seal; that it was so affixed pursuant to authority given by the Board of Directors of said corporation and that he signed his name thereto pursuant to like authority, an:l acknowledges same to be the act and deed of SAi,i corporation. ROGER G. HECKROTH (SEAT.) N-t.ry PuGllc. My Commission Expires September,..30r.19_. CERTIFICATE Mayriard L. Hansen I, ......... . ........ __............. _..... . ....... ... ........ ................................... Assistant Secretary of UNITED FIRE & CASUALTY COMPA N i".1 !o hrrcbv certify that the aforementioned Power of Attorney dated ..... 3.x.1,/7.5. ........... _ Patricia R. 'Zahn, or Lowell Zapf, or L. Pieratt, Jr., or David in behalf of.. F..._Fr.e-ermuth...... or Veronica -.blonaghan,---or ... Theresa Juhl...__All_ is a true and correct copy and that same is still in force. Individually. In testimony whereof I have hereunto subscribed my name and affixed the rpo to weal f the said Company this.A?Ih-Aay of . ...... ......June.._ ...... _... .... 19,76 UND 2088 � ���• b co: CO%?ORAiF': z. 2_:A SEAL 1:'F • • _ \ RESOLUTION N0. 76-211 RESOLUTION ACCEPTING SANITARY SBIER D1PR0VBtENrS WHEREAS, the Engineering Department has certified that the following improvements have been completed in accordance with plans and specifications of the City of, Iowa City, Bel Aire Addition, Part 6 AND WHEREAS, Maintenance Bonds for Knowling Brothers are on file in the City Clerk's Office, NOW THEREFORE BE IT RESOLVED by the City Council of Iowa City, Iowa, that said improvements be accepted by the City of Iowa City. It was moved by Foster and seconded by Balmer that the Resolution as read be accepted, and upon roll call there were: Passed and approved this 291:h day of Junc 1976 .flll t �VLDItY�f1/I An, i / mayor ATTEST. IL, City Clerk AYES: NAYS: ABSENT: BAIMER x dePROSSE x FOSTER x NEUHAUSER X FERRET x SELZER x VEVERA x Passed and approved this 291:h day of Junc 1976 .flll t �VLDItY�f1/I An, i / mayor ATTEST. IL, City Clerk C ENGINEER'S ENGINEER'S REPORT June 22, 1976 To the Honorable Mayor and City Council Iowa City Iowa Honorable Mayor and Councilpersons: I hereby certify that the construction of the improvements listed below have been completed in substantial accordance with the plans and specifications of the Engineering Division of the City- of Iowa City. The required maintenance bonds are on file in the City Clerk's office. ° 0q) Sanitary sewer for Bel Air Addition, Part 6, as constructed by Knowling Brothers Contracting Company of COralville, Iowa. I hereby recommend that the above improvements be accepted by the City of Iowa City. EAD:med e Respectfully submitted, Eugene A. Dietz, P.E. City Engineer CITY ENGINEER \o0 u - 1" Kra=-�� >}RMAX R43MD13 • I'IJl MAINTENANCE BOND Know all men by these presents That KNOWLING BROS. CONTRACTING CO. of Coralville. Iowa as Principal, and the UNITED FIRE & CASUALTY COMPANY, AN IOWA CORPORATION of CEDAR RAPIDS, IOWA, and authorized to do business In the state of Iowa as Surety, are held and firmly bound unto the CITY OF IOWA CITY, IOWA in the penal sum of THIRTY NINE THOUSAND, TWO HUNDRED SIXTEEN AND NO/100------- fs 39,216,00 ] DOLLARS, lawful money of the United States of America, for the payment of which, well and truly to be made, the Principal and Surety bind themselves, their and each of their heirs, executors, and administrators, successors and assigns, jointly and severally, firmly by these presents. Signed and delivered this 16th day of June A. D. 19 76 with Iowa City Development Company Whereas, the said Principal entered Into a certain contract/dated tire 15th day of April , 19 76 , to furnish all the material and labor necessary for the construction of Storm Sewer and Sanitary Sewer in 6th Addition to Bel Air, Iowa City, Iowa in conformity with certain specifications; and Whereas, a further condition of said contract is that the said Principal should furnish a bond of indemnity, guaranteeingg to remedy any defects in workmanship or materials that may develop in said work with a period of two (Z) years from the date of acceptance of the work under said contract; and Whereas, the said UNITED FIRE & CASUALTY COMPANY, of CEDAR RAPIDS, IOWA, for a valuable consideration, has agreed to join with said Principal in such bond or guarantee, indemnifying said CITY OF IOWA CITY, IOWA as aforesaid; Now, Therefore, the Condition of This Obligation is Such, that if the said Principal does and shall, at his own cost and expense, remedy any and all defects that may develop in said work, within the period of two (2) years from the date of acceptance of the work under said contract, by reason of bad workmanship or poor material used in the construction of said work, and shall keep all work in continuous good repair during said period, and shall in all other respects, comply with all the terms and conditions of said contract with respect to maintenance and repair of said work, then this obligation to be null and void; otherwise to be and remain in full force and virtue In law. KNOWLING BROS. u CONTRACTINQ CO . rncpa 13Y/V' r O UNITED FIRE & CASUALTY OMPANY UND-2055-b gy Attorney-in-fact d Iowa Resident Agent UNITED FIRE & CASUALTY COMPANY "OPAL OFFICE— CLD A RR A PIUS. IOWA Certificate of Authority Individual Attorneq-in-Fad. Anobi SSI[ Otn by tbtgtlrtIftntt, That the UNITED FIRE & CASUALTY COMPANY, a corporation duly organized and existing under the laws of the State of Iowa, and having its principal office in Cedar Rapids, State of Iowa, hath made, constittited and appointed, and does by these present, mak-, constitute and appoint Patricia R. Zahn, or Lowell Za f, or L. Pieratt, Jr., or David F. Freiermuth, or Veronica Monaghan,..,or__ ....... ._ ....... ....... _ ..................... .. Theresa Juhl, all Individually. __.._.... ...... ......... ................................... _... Waterloo, Iowa of_..__.. ... .. ._ ...._....... _.._ ....... __..._. .. _..._..._..._._............ its true and lawful Attorney -in -Fact with full power and authority hereby conferred to sign, seal and execute in its behalf bonds, undertakings and other obligatory instruments of similar nature as follows: Any and all bonds. The author_ity_._hereby granted.,_shall.__expire,...two (2) years from the date hereof unless sooner. revoked. ..... ................ --- .................... _._... and to bind UNITED FIRE & CASUALTY COMPANY thereby as fully and to the same extent as if such instruments were signed by the duly authorized officers of UNITED FIRE & CASUALTY COMPANY and all the acts of said Attorney, pursuant to the authority hereby given are hereby ratified and confirmed. This Power of Attorney is made and executed pursuant to and by authority of the following By -Law duly adopted by the Board of Directors of the Company. "Article V —Surety Banda and Vnderfatdnaa. Section 2. Appointment of Attorney -in -Fact. The President or any Vice President may, from time to time. appoint by written certiflcates attorneys -in -fact to act in behalf of the Company to the execution of policies of insurance, bonds, undertakings and other obligatory instruments of like nature. Such attorneys-tn-fact, subject to the limitations set forth in their respective certificates of authority shall have full power to bind the Company by their signature and execution of any such instrument and to attach the seal of the Company thereto. The President or any Vice President or the Board of Directors may at any time revoke all power acid authority previously given to any attomey-in-fact." 3n Vitnta 111fJtrtaf, the UNITED FIRE & CASUALTY COMPANY has caused these presents to be signed by its day of. .._ . March (SEAL) —President and its corporate seal to be hereto affixed this,lst .1S 75 11 UNITED FIRE A CASUALTY COMPANY State of le -.a. u,u-•v nes Linn, ss: On this. 1st ....day of RICIIARD J. EHLIN,ER .................11 .. -- i:ce P...Id.nt. March 19. 75. before me personally came ............... Richard J. Ehlinqer ...._....... . ........I..................... ...... . ....................... to me known, whn, heinc by mqVlcic sworn, did dcpo=e and say: that he resides in Cedar Rapids, Statenf Iowa, that hers a_e'resident of the UNITED FIRE & CASUALTY COMPANY, the corporation described in and which executed the above instrument; that he knows the seal of said enrporation; that the seal affixed to the said instrument is such corporate seal; that it wasso affixed pursuant ro authority given by the Board of Directors of said corporation and that he signed his name thereto pursuant to like authority, ind acknowledges same to be the act and decd of said corporation. ROGER G. HECKROTH .................................. (SEAL) Nares Public. My Commission Expires September 30,._19__17 CERTIFICATE Maynard L. Ilansen _...__ _.... ....................._ ._.............. ..... ................ ... ._..Assistant Secretary of UNITED FIRE & CASUALTY COMPANY",1 i.n hrrebv certify that the aforementioned Power of Attorney dated..... 3.L..1/25 .......... _ Patricia R. Zahn, or Lowell Zapf, or L. Pieratt, Jr., or David in behalf of...F.... Fr.ei.ermuth.,...or Veronica-Monaghan,•••or•.Theresa.,Juhi....... all _ is a true and correct copy and that same is still in force. Individually. In testimony whereof I have hereunto subscribed my name and affixed the rpo to seal f the said Company this ..l,6thday of ....... .................June.__.........1D..76... ,� . s �Il�l1r.... UND 2088b Airiness Ssnr.y. SEAL RESOLUTION N0. 76-212 RESOLUTION APPROVING ANNUAL TRANSIT DEVELOPMENT PROGRAM UPDATE, FY 1977, BY JOHNSON COUNTY REGIONAL PLANNING COM1MISSION. WHEREAS, the City Council of Iowa City has participated in the development of the Fiscal Year 1977 Update of the Transit Development Program for Johnson County and the Iowa City-Coralville Urban Area through its policy and staff representative on the Transit Advisory Committee of the Johnson County Regional Planning Commission, and WHEREAS, the Transit Advisory Committee has approved and referred this program to the City Council of Iowa City for its review and action, NOW, TlEREFORE, the City Council of Iowa City approves this program to serve as a guide for the continued, coordinated public transportation programming subject to annual review and updating. It was moved by deProsse and seconded by Per ret that the Resolution as read e a opte , and upon roll call dere were: AYES: NAYS: ABSENT: x Balmer x de Prosse x Foster x Neuhauser x Ferret X Selzer x Vevera Passed and approved this 29th day of June City Clerk 1976. i r (�• CIVIC CENTER. 410E W45wNGTO.Y Si sown an. 319.354.1500 1 l! a Il 0 -IMA CRy. p,„ [, July 6, 1976 Johnson County Regional Planning Commission 222 South Dubuque Street Iowa City, Iowa Attn: Director Emil Brandt Dear Sir: At the June 29, 1976 meeting of the Iowa City City Council, the attached Resolution k76-212 was adopted. It approves the Annual Transit Development Program Update, FY 1977. Yours truly, Abbie Stolfus, City Clerk n RESOLUTION NO. 76-213 C RESOLUTION AUTHORIZING AMENDMENT OF LEASE WITH WASHINGTON PARK, INC. WHEREAS, The City of Iowa City, Iowa, has negotiated an Amendment to a Lease with Washington Park, Inc., a copy of said Amendment being attached to this Resolution and by this reference made a part hereof, and WHEREAS, the City Council deems it in the public interest to enter into said Amendment to Lease for portions of the Davis Building, 322 East Washington Street, for the purpose of leasing office space from May 16, 1976 to May 15, 1979 at a rate of $1,150 per month. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA: 1. That the Mayor and the City Clerk are hereby authorized and directed to execute the Amendment to Lease with Washington Park, Inc. 2. That the City Clerk shall furnish copies of said Amendment to Lease to any citizen requesting same. It was moved by Foster and seconded by p rra+ that the Resolution as read be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Balmer x deProsse X Foster X Neuhauser x Perret x Selzer x Vevera Passed and approved this 29th day of June , 1976. C/C „'// • /f /' MAYOR1. CITY CLERK M AMENDMENT TO LEASE WHEREAS, Washington Park, Inc., hereinafter called the Landlord, did lease to the City of Iowa City, Iowa, herein— after called the Tenant, certain property in March 1973 at 322 East Washington Street in Iowa City, Iowa and the Landlord and Tenant wish to extend said lease and amend the same, NOW THEREFORE, it is hereby agreed by and between the Landlord and the Tenant as follows: 1. That said Lease of March 1973 is hereby extended from May 16, 1976 to May 15, 1979. 2. That the monthly rental shall be $1,150 per month payable on or before the 1st day of each month in advance during the term of said Lease. 3. The space let shall include the three rooms on the second floor north of the hallway. 0q0 4. The Tenant shall be responsible for cleaning and maintaining the two restrooms on the second floor and for cleaning the second floor hallway and the steps from the second floor down to the first floor and the entranceway to the street. i 5. The Tenant shall be responsible for removing all snow on the sidewalks on both Washington Street and Gilbert Street for the entire length thereof, and shall also be responsible for maintenance of the parking and lawn on Gilbert Street. 6. The monthly rental shall be adjusted annually commencing on May 16, 1977, and on May 16, 1978, to reflect any increase in the property tax on said premises based on a pro rata share of leased square footage as applied to the total leased square footage in the building. It is understood that the increase shall be over the base tax for the year 1974 due and payable in September 1975 and March 1976. 0 0 Wash. Park, Inc. -2- Lease 7. That said Lease may be terminated by the Tenant upon either of the annual anniversary dates of I lay 16, 1977 or May 16, 1978 by providing written notice of said termination to the Landlord at least sixty (60) days prior to either of the respective anniversary dates. Notification shall be provided by registered mail to .Attorney Edward W. Lucas. DATED at Iowa City, Iowa, this r LT• day of 1976. ,/ LANDLORD: WASHINGTON PARK, INC. B Y : / 12' Bruce R. Glasgow TENANT: CITY OF IOWA CITY, IOWA BY�y�,3r,. t(llld2AMa., ATTEST: •..(� .�,. ,!✓ �..(_/... City Clerk ti • AGREEMENTS/CONTRACTS • Attached are _� unexecuted copies of a4z; as signed by the Mayor. After their execution by the second party, please route 1) %Ey C'QZA-, - 3) SIr U v e—;� �� •�, 4) �t 5) /yy is to be responsible for completion of this procedure. Abbie Stolfus City Clerk •RESOLUTION NO. 76-214 RESOLUTION ON UNCLASSIFIED SALARIES AND COMPENSATION FOR FISCAL YEAR 1977 BEGINNING JULY 1, 1976 RHEREAS, the City of Iowa City, Iowa, employs certain personnel subject solely to the action of the City Council referred to as unclassified personnel, and IslEREAS, it is necessary to establish salaries for the said unclassified personnel, NOW, THEREFORE, BE IT RESOLVED by the City Council of Iowa City, Iowa, that the following positions shall receive as salary compensation that amount which is set forth in lieu of all other fees and compensation except as otherwise provided by law, and where said officer or employee shall receive or collect any fees or other compensation from others for services as such officer and employee, the same shall be paid to the City Treasury. BE IT FURTHER RESOLVED by the City Council of the City of Iowa City, Iowa, that the following salaries are hereby established for the following persons effective July 1, 1976: City Attorney - $35 hourly for all legal work, except litigation $40 hourly for litigation City Clerk - $14,803 annually City Manager - $29,425 annually It was moved by deProsse and seconded by Selzer that the Resolution as reaTYe—aTa­pte7 an upon roll call there were: AYES: NAYS: ABSENT: x _ X _ X _ X _ X _ X X Passed and approved this Balmer deProsse Foster Neuhauser Ferret Selzer Vevera 29th day of June , 1976. mayor ATTEST: ity er city of Iowa City MEMORANDUM DATE: June 24, 1976 TO: City Council FROM: City Manager WV RE: Compensation for City Council Appointees Attached is a resolution establishing salaries for the City Clerk, City Attorney, and City Manager for FY 77. The changes are in accord with the amounts allocated in the FY 77 budget. The following is a comparison of compensation: FY 76 FY 77 City Clerk $13,104 $14,803 City Attorney - general legal $30 hourly $35 hourly litigation $35.hourly $40 hourly City Manager $26,733 $29,425 Enclosed is a portion of a January 1, 1976, survey of city managers' salaries and listings from the June 21, 1976, I04A Newsletter which provide informa- tion for comparative purposes. •CITY ,MANAGERS' SALARIES AS OF WARY 1, 1976* � Population NO of GCities Group Reporting 1st Hean Quartile3rd Median - Quartile Total, all cities 2,014 523.382 500,000 and over $17,341 $22,4j1 250,000 to 1 5 46,219 528,434 100,001) to 249.999 14 41.343 48,000 9,999 42 45,480 40,437 - 49,017 o Goo40,113 25,000 co 49 9 9 I 235,500 38824 48,760 10,000 to 2 28 1 00 X088' 43,208 ,999 550 2 6 8 000 5,000 to 9 999 25,118 2,500 to 4,999 474 19,789 21,524 Under 2,500+ 327 16,560 19 95 28,014 182 17'056 14,200 19,273 22,296 16.500 14,405 10,473 `19,355 13,060 16,236 * The salaries shown in this table are only for munici alities recognized b Providing for the council-manager form of P 9 �* The ICMA master file includes only government. Y ICMA as recognized by ICMA as those cities under 2 providing for a ,500 population .that.,,re position of professional management. TABLE 4 CITY MANAGERS' SALARIES -AS OF JANUARY 1, 1976ti REGIONAL BREAKDOWNS*A Region No. of Population Cities Group Reporting MeanIst Quartile Median3rd Quartile Nor[Nort Central_ 11,0 6 s _ Total, all cities 438 500,000 and over 24,314 19,315 23,796 28,500 250,000 to 499,999 1 40,860 _ 100,000 to 249,999 3 42,877 40,860 50,000 to 9 999 6 36,567 45;410 25.000 to 2 34 z 0 33,44 36;554' 9 999 71 1116' 3.8 1-.--;- 37;375 _ - - 30 1 I5' 26 70� 6 00 10,000 to 24 - " .999 ,498 5,000 to 9,99 121 259 101 22,500 25,200. 2,500 to 4,999 21,147 18,063 27,914 Under 2,500 78 18,405 16,318 21,200 23,500 �5 14,786 12,418 18.074 20,983 14,000 15,675 l • �uoert, Jr. (C) has C aPPo ntwin H. of Xorklme an dwln H. r, N.Y. CZotfelt N -N aPPoi ed mgr. of Se ( ) has be mgr, o Kenai I, 2,212 lis. Na was Wi ,..Alaska. 7 Z/7 yrs. Sam A. Craham Jr. C appoint ads.: of ( ) ha been asst. the e / Conwe S,C. H Was adm. J• L. Cr2 1 2 yra. atgr. of L- (AH) has been appointed N.C. He was mgr-, Carrboro, N.C., Z Ed Timoth C. HansZe Westerville, ( w), ir• of pin., hio, since 1974 hes been , appointed mgr. of TS Clt N.arsh&21 hio. mgr. of Win thm Ne. Z2a (N -NJ he been aPPointed Robert L. -J ell (AM), asst. to t h e. _tymgr., Largo, Md.,sin a 1974 p t• pet•rsbu be, been appointed mgr, o Grace Kizak Beach Fla: mgr.of 7w_ ( N) been appointed._ . -. John R. Nilto. ord 19 ( )• ads. asst.,•Mule- . shoe, Ter., mgr. of Seu has been -appointed moor Tex. - Geor a—� �r ted mgr. of El -Caner ) has been appoin city mgr. ofIif, He was asst. that ci y, yr. Harold Pu Ord (C), dm. asst., Onion 'a Cl tu, Tenn., since 974 mgr• there. ' s been appointed ( Jaftre L. R nner (AM) asst, ate *elle_ „ueb. y ads-, ince 197Q appointed ads. that city, a been Drake N. Ce (AP), ads. est., Cushing, Va.,. since_1 _6, has been a of Pra ue O P anted mgr,-'. Fred J.�,- sr1 (C), been NPassaic` TP.J., s nce 1964, hesas been a co. -ads., M ris Co. N.J. Pointed. BILI Rowton (I has been mgr- of We 11ka -Okla. He WasPPointed Choctaw, a, mgr• t Don d L. Russ all (N). mgr., C na'.. Calif., ince 1973, has been appoint - mgr.of Alhambre - '�. W lies 0. Ta12e (AP), asst. city aPpot a Anhe . hes been- Ca11f,,.&I 1975 •' ted :. mgr. ;hers. He was der. of mgmt , Long Beach, Calif-, 2 yrs. Gerald T. Onterkoeflar (C) -.has bean . IMP anted ehb", ads. offr., Harrison Co., Hewes dlr: of Ping .,th� era2 y=, Ze re : White (N -NJ, asst. ChP. adm. o fc., Fresno, -Calif., since 1971, has been aPR�lnted adm:oF Pull art -- Calif_ NEW VACANCIES RECOGNIZED MUNICIPALITIES �lacksBlacks=`_ya• (28,000 - 29,680; Pres. 223,000. l�y rte. 6 Persons hold Town Ngr.; on ince 2952. Appointed by ]-member council. $4 mil. budg ,- 150 employees: Req. d NPA. NJ eg, pub. ads. Prof. MIS'yrs:exp.. ..11 asp -'fit. Poe_ Send resume - to 'Jokn M. Barringar,` Y•awr, _. P. O. Bos 865, 24060. Mark Lrn_ M ._ Posi tion," by 7/15. : Cafe Nom!? _ (5,000)i '- :,Salary. 518,035-527,635! pros. $21,000. C1t N 5 pertoas holding poattion ,s y gr" Appointed by mayor and 2-member $2.5 m11:er council budget; 100 employees. BS, deg req. Any'B:J, exp. will be•yivenprlority. Send resume'to Mayor. and r•,...�;,. 643.Wssh ingeOn St.,. 08204 Wash Lens f� m4ch .a ._ . BRLiH�_Ln1n. • sx0 000 (�35 . Salary Ag 35.ODD. r•; 2 persons holding,Position,slnee Z9d4...: PPotnt�ad by ;5 -member couac11; e1ected� at-. large. 1•$21 m11. budget; 350 eo<ployees: Bach. deg regd.: Nast backgrd. er!s.da9- das___Req.__ suSn pub. adm. c mfa. 5 p. as pv. oi'Pub.' ads.: ;Send,resm.e�to • :Payor; City Halle: 420 Abbott Rd:, 48023.,.9erk'on,. "Mgr, aPplic," by 8/3.i,- .-Huntlnoton.Baach-coli $40-$SO,000J, ores (151,000),.-= persons' .,$43.000.. City. Adm.; 3.. holding' position a.(nce aybudget 1948. Appointed �' by 7 -member council. $27 mbud et employee&. Min- AB d . ; 1,000 genl. • NA Pref. Erp. is stmt. or ads. of auj- org- Send resume to Edward H. Thompson, Dix. , pars -/Labor Ra1.,_P.O. Box 190., 92648,.by 8/10. Marceline, Xo - + beni -��(2%600) -- jay:$24,000 holdingPres. 524,000: position Ci ty. N97 -'r lo.persons, 5-membe council -alecYed9e t -I Appointed •by . budget; 35-40 arge.- $j_. il_ amployeea. Shld. have deg. in Pub. ads. i kriovl. in budgeeingrip�, greats. Prsv. exp -.beneficial. Send-rys�,b- T. C. StariZey)-''City C1k!, Il6;.y: Kansas, 64658. _.Oak Park,711._(63.000)_.— Sal P• upon aro.. G 4uel.l.f. t ary_.de pras.,53s,500. Vij Ngr:l 3 persons holdln9 PDA ltion'stnce.` Appointed by 7 -member Boaud,1953. Of Trainees elected at-2args on a nonpertisap:b,ysis.;; _62 �4 lf. mgme. & dpv. enployaea. AB deg. Request poe. tri ��• eZP.. req-;. NA des. Vit. President,teria aad/or,._send -.rasume,to c% BeZCa11a9han,i Co., Vil.,.. 1,:1 .712. Ha21 PZaxa;.'60302: - Pouohke 0 N Y. (j2 ). _--`Salarg es. 27 000. City 'Mgr:; 8 Persons holding position sinco 1952:- APPointed b7( mayor and 8-manbar oounctZ. er 530 mil. budget; over '.600 employees: aq. exP,_1n admix. fed2 S'state P=oys: i sound fiscal stmt_ Sea to resume & Honorable o ora1.`� host. to Robert E_ Ahmed, Nayor b No Souther Common Cncl.,--P.O. Box 527, 12601. Sal South San Francisco, Cal ` (16,p to -- r19r.; 6 as- 35,402. City persons holdingposit(on sin $12 ce 1949. Pub. ads. Nin. 5 m12, budget; 340 ®pZoyees. Dag. 1n yrs. a mgr -/ass t.'mgr. RESOLUTION NO. OF APPROVAL OF CLASS C BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that a Class C Sunday Sales Permit application is hereby approved or a ollowing named person or persons at the following described location: Aycori Mfg. Inc, dba/Copper Dollar, 211 Iowa Ave. Said approval shall be subject to any conditions or restrictions hereafter imposed by ordinance of state law. The City Clerk shall cause a recommendation for approval to be endorsed upon the application and forward the same together with the license fee, bond, and all other information or docu- ments required to the Iowa Beer and Liquor Control Department. It was moved by and seconded by that the Resolution as read e adopted, and upon roll call there were: Balmer deProsse Foster Neuhauser Perret Selzer Vevera Passed this AYES: NAYS ABSENT: day of , 19 76 0 COMM(Oc[. . �V v CHIC CENTER. 410 E WASHINGTON ST. �d v z r v VW IOWA CITY. IOWA 52260 y •`,yl v 319-3544 800 m • z 'IOwA GITT. fOVII June 30, 1976 Iowa State Beer & Liquor Commission Des Moines, Iowa Dear Sirs: At their regular Council meeting on June 29, 1976, the Iowa City City Council considered the application from Aycori Mfg. Inc. dba/the Copper Dollar, 211 Iowa Ave. for a Sunday Sales Class C Beer & Liquor permit. The concensus of the Council was to change their policy concerning evaluation of the claim by the applicant that over 1/2 of the total revenue was from sources other than beer and liquor. They will now ask for business records after a 90 day period that support the applicant's statement. Councilman Perret moved to adopt the Resolution Approving, his motion died for lack of a second. I am not sure how to fill out the certificate as it was not actually denied, it was not even voted on. If this procedure is not correct, please advise. I think we probably would not have to advise you, except that he has taken a check which included the fee for Sunday Sales to your office. Yours very truly, Abbie Stolfus City Clerk cc/Copper Dollar Y.ushnir-Legal Dept. i. NAME OF APPLICANT l�'� FOR SUNDAY SALES PERMIT 1J O�2 APPLICATION T-- r ILLrOUT IN TRIPLICATE'BY TRADE NAME (D/B/A) LOCAL TO DE D )WHORITIES3 RETAINE { ONE COPY DATEOF LICENSE f J✓Ge✓ - j r:,.:: I z US BUS- U, -7 ' PERMIFOR ANY APPLYING FOR SUNDAY SALES T - C1A55 or LIQUOR LICENSE THIS APPLICATION CAN BE USED BY PERSONS OR FOR A CLASS "B" BEER PERMIT,.. - -- State-of`Iowa COUNTY j, BEER AND -LIQUOR CONTROL FEE PAID _....� ,.1rrPr Ar"rss Tr. JJ, 1 / 7 -'/ is :;ZIP COOS NO STATE DEPARTMENT -300`Fourth-Street— ... Des Moines, IOwe 50319 THE UNDERSIGNED HEREBY APPLIES FOR A SUNDAY SALES PERMIT i. NAME OF APPLICANT l�'� 1J 2 TRADE NAME (D/B/A) EXPIRATION DATEOF LICENSE f J✓Ge✓ - j r:,.:: PRESENT LICENSE NO, r ren. .{:.� , i r. .,;...i C'PiOFE US BUS- U, -7 ' � COUNTY j, MUNICIPALITY _....� ,.1rrPr Ar"rss Tr. JJ, 1 / 7 -'/ is :;ZIP COOS NO STATE 5'.r MI • _: ` ��� r ATE- OE-:'j TE .. `J -ORDER OE-'Irnaa�B e� `J and quor,Co5. ri��ol' .1-i-,_�.,,i^ ^ ✓ �� _ _ �..-�_�./��.� -- ;, First National t -� ,Iowa cirri szz i)vi/`�/�;t �.. � � �\\ \��tt�j � 4 •:10.3 0 ^.'�.�-�� '�0 oaf-? 39�.p_i2.1�, M DATE: June 2S, 1,976 TO: City Council FROM: City Manager RE: Material in Friday's Packet Memoranda from the City Manager to the City Council: a. Old Post OfEice Building 10c13 b. Urban Renewal Property Sales 109'f c. Request for Sewer Service Outside of.Corporate Limits for Carol S. Barker by William L. Meardon (pq5 d. Code Provisions for Handicapped Into e. Pictures of Councilmembers 1987 Urban renewal projects worthy of viewing. tOn $ Reply to Mr. Larry G. Heeren, }IUD, letter which was on the consent calendar of agenda dated June S, 1976. 1pgq Memorandum from Director of Parks and Recreation regarding Mark rV meetinb. 11CO Letter to Mr. Leon Lyvers from City Manager regarding the City's bidding and purchasing procedures. 1101 Memorandum from Director of Parks and Recreation regarding operating budget for playground equipment for North Market Square Park. 1109, Memorandum from Redevelopment Specialist regarding HUD workshop. 1103 Memorandum from Director of Parks and Recreation regarding HCDA funds. 110`1' Memorandum the City Council regarding poetry on the buses contest. 110 5 Correspondence received by Mayor Neuhauser: a. Copy of letter written to Quad City Times by James P. Walters regarding zoo animals. I1b(o b. Letter from James P. R'alters'regarding zoo animals. IIO-7 Uinutes of Staff Meeting of June 23, 1976. 110 % Article, 'Mhmicipal Leaders Try to Cure Economic Ills, but the Medicine Often horsens the Ailments." 110 x1 ;i ft`•£.L i� �. III'. WRshun�i'mn S9.. iee455 �u+- "�4e.o 1l•11 W Oty of Iowa City w MEMORANDUM DATE: June 25, 1976 TO: City Council FROM: City Manager RE: Old Post Office 13uilding Today 1 contacted Mr. Charles McKinney, General Services Administration, Kansas City, Missouri, regarding the sale of the old Post Office building. Mr. McKinney indicated that GSA did not receive any bids for the building. However, some letters of interest were received, ours included. GSA will be contacting the City within a few weeks outlining the next steps in the sale of the old Post Office building. Wo *City of Iowa Cit# 109 `f MEMORANDUM DATE: June 25, 1976 TO: City Council. FROM: City Dianager V_% RE: Urban Renewal Property Sales Block 107 Appraisers have been employed to determine the value of the land located in Block 101, specifically the site proposed for the development of the Perpetual and Iowa State Bank projects. As the instructions given to the appraisers are exceedingly important, this material is provided for your information. A. General 1. The development on the parcels may be for any purpose as authorized within the CBS zone. 2. The basis for the appraisals shall be a willing buyer and willing seller. B. Limiting Factors The degree to which the following factors will either increase or decrease the sale price above that determined by the factors outlined in Items 1 and 2 above. 1. The City Council has the right to approve building and site develop- ment plans prior to issuance of the building permit. 2. The property cannot be resold until completion of the project as approved by the City Council, 3. The use approved for the site must continue for a period of at least twenty-five years. Tt appears that the foregoing instructions will provide for a fair market value consistent with the conditions which the City Council has previously discussed and be consistent with the requirements of urban renewal. Miscellaneous Parcels For some time the City has been considering offering for sale certain miscel- laneous parcels consisting of the College Block Building on College Street, the former Dotty Dunn fiat Shop site next to Things, Things, Things, and parcels 93-2 and 93-3 off Madison between Court and Burlington Streets. The College Block Building will be sold, subject to rehabilitation requirements imposed because the structure is listed on the National Register of Historic Places. The other three parcels are vacant and to be sold for redevelopment. The rehabilitation restrictions need to be reviewed by the State Historic Preservation Department and our legal staff to insure we are complying with legal requirements. r • • City Council Jame 2S, 1976 Page 2 The other three parcels can be offered as soon as the Land Marketing Documents are finalized. Since these documents include the Urban Renewal Plane they n cannot he issued until the amended plan is in approved form. The P P of the documents will proceed, concurrent with the Pl oam ndment process. Ile will offer the land soon after the Plan Ls in up The Land Marketing Documents will be written so as to make the bidding by small businessmen as easy as possible, consistent with the uglification conference uirements of law. The so City staff will work with potential biddersin a pregealof bureaucratic paper work that they are not required to engage in a great prior to the time they are given an answer whether or not their program is feasible financially based upon any preliminary comnitments which they may obtain. The staff will proceed as outlined in the matters detailed above unless other directions are received from the City Council. of • r MEMORANDUM Z. is Ov At i -j �< r DATE: June 25,'1976 TO: City Council / FROM: City bianagerv\" RE: Request for Sewer Service Outside of Corporate Limits for Carol S. Barker by William L. Meardon At the Council meeting of June 22, 1976, the City Council discussed a request from William L. bTeardon on behalf of Carol S. Barker for sewer service outside of the corporate limits of the City of Iowa City. Enclosed is a sketch of that area. Over the years the property owner, bfr. Barker, has sold the parcels indicated on the sketch by metes and bounds, This entire parcel was contiguous to the corporate limits of the City of Iowa City prior to the divisions. The nature of the development frustrates the interests of Iowa City in that it allows for subdivision of property for commercial purposes outside the scope of responsibility of the regulatory ordinances of the City and does not provide for the receipt of property tax dollars from this development. In addition, the property is provided City sewer service. The assessed value of these properties is approximately $790,000. In FY 77, if this property was in the city limits, the City of Iowa City alone would receive approximately $9,000 in property tax revenue. Even if the property owners to whom 14r. Barker sells property sign an agreement that if that property ever becomes contiguous to the City they will not object to annexation, that procedure can be frustrated for an indefinite period of time as btr. Barker retains ownership adjacent to the corporate limits of Iowa City. i Included with this memorandum is a transcript of a portion of the informal Council meeting held on biay 8, 1972. It is clear to me that the City Council at that time felt that the continuation of this process certainly was not advantageous to Iowa City. The City DIanager can recommend the providing of sewer service to the Barker property at this time only if a satisfactory resolution of the annexation question can be accomplished with Mr. Barker. • Informal couel Meeting, May 8, 1972 Mayor O.K. gentlemen, we have another problem that quite possibly we on the Council Brandt created but shall we talk about the Barker Development Company and the request for additional sewerage. (unintelligible----------- Wells/we have a drawing to point out Public Basically this area west of town here was owned by Barker, or is owned by Works Dir. Barker. He has been selling off for apartments. The very first one we got into Speer was down here at Harris Truck Repair Service that Barker owned but requested a connection to the city sewers. This line coming down here and on up and extends up the gravity line stops at the intersection of Melrose and Norman Trek Boulevard. Anyway, the first request by blr. Barker was for connection to our sewers which Council did grant. Then the second and third requests were by Nall Motors just north of the Harris Truck Repair and then by the Iowa City Coach Company which was located over, adjacent to our sanitary sewers. So those were the three requests that came to Council and were approved. And now notice this other shaded line which is a request for service for Barker. Our concern again is that Mr. Barker owns land which is contiguous to the city and comes down and the piece that he wants service to, the piece of property that he owns and he wants sewerage service to, is in fact a part of the over-all property that he owns that is contiguous to the corporate limits. And it is not just for this reason but for providing any service outside the corporate limits which staff made the recommendation to Council that we provide utility service only upon annexation. It is possible, it appears to us at least, that for example a strip of land along here adjacent to our corporate limits will never be developed and additional requests for sewer service could be provided in here and we would have a completely built up area here with " no desire on the part of those people to ever come into the City. Brandt All right, now, Barker's land does abutt to the present City limits? Speer Yes, he outs this property here and the piece, the tract, that he's talking about that small tract does not abut to the city limits. in the county I assume councilman TWO questions- One relates to z°Hing• This being resent approved use. This Ltickerson e County Zoning Board in terms of its P has been before th down there' would go for, wrould apply to all the people Arty• Yes, this has been approved by the county, their zoning ordinance for coimnercia xonohanuse. residential develop - that or is it only And its location would suggest, too, Hickerso❑ roved by our own Planning and Zoning ments which must go, which must be app Commission. Planning and Zoning, and if. he has not platted �y the plat must be approved by lotting Honohan Iona City without p he could not even develop this to this extent in rules so this, But the County has no such ermit rules. if he had platted it we'd it because of our two building P platting it which he's been developing it piece -meal without it's related back to the City's policy of any at least have that. And I think that indirecllyR uently be rezoned, or Speer 1_A and then subseq plan coming in would come in as xwx possibly rezoned, Is that section of the south city limits a section line? / Ltickerson city Engineer) Is it, Fred? (Fred Moore, Speer Yes, east -west. A Moore it on the north is �' 1- And presumably the area adjoining Hickerson do You knoj+, Fred? comes down Speer I would imagine, Wylde Green Road All but for the Moore developed area where rocedure that the contracts is tits there and that � have is it standard p Hickerson The only other question that I the o which we presently have withers in that area are under the old o th Nall and double eements on which the rate is provision that they are agr Moore Yes. I'm not using that as a defense of the Hickerson }Vhich I...don't misinterpret that, 0 0 -3- policy, I just wanted to clarify it. Brandt 1%hat would happen if from the standpoint of two permit deal since obviously it looks like most of thatland other than that one parcel that abuts the south city limits what would happen since which is already owned and developed by different individuals if Barker were to develop these areas, this area here? Would that mean still that he could get two additional permits before he comes in for- under our planning Honohan You mean if he brought the property in tomorrow? Brandt Yes. Honohan That would mean that he would have to inspect S. He's already got three and he would get two more. There have been no permits issued as I understand it for this most recent request of 4-21-72 so he would have five. He could get two more, and three he's already got. Three buildings that are already there. Brandt Yes, but I guess what I'm saying is does that include the "I.C. Coach, Nall Motors, and the Harris Truck? Honohan It's part of the plot but not on the two more that he gets. two Brandt So he as the developer could get/additional? Well, I personally for one, don't feel that the Council should extend any services outside the City limits because we've got a lot of commercial development Hickerson - in that area.and/no way to control it. Brandt And no way to control it, plus the fact that it just isn't an equitable situation for other land that abuts us on the, in the other direction. I would simply say could we if he does not want to voluntarily annex could we start involuntary annexation? Honohan Yes. Speer We suggest that you recall back a few months ago and at that time Council indicate& that they did not wish to pursue that route. n u -a- Hickerson The only mitigating circumstance that ought to be a is that in cases of both Dlr. Part of the record Nall who has had here, Renewal area and to relocate the Iout of the Urban as an entity in terms Iowa City Coach Company which was of some concern to the City Of the evolution to the in a box. I think if Public system, We were in a sense to we ever get out of the it ought bOC, now is th g be ae time. I would say Honohan-before we attach additional I want to add just one thingsewers. to that. If weBarker on this the same agreement thatas proffered Sive D1r. to Negus Piece atnd Nall, he'd be in the City tomorrow, because they have to annex whenever cont because and he's already continguous. , arrangement they become same axig� en we Held have to come in if we gave him the gave the other two. Brandt What are you saying? Are y sewers that he would have no altou saying that if the allow him to tie onto our ernative but to.. Honohan No, he would be getting somethin now than we g better the way he's aski gave Nall and Negus ng for it right CitY Wells rig r' I understand your agreement with the others is Speer Right. t eon file and when contiguous y wit a annexe Hickerson O.K. this is the point ' Wells You're making, / That if he wants to take the same agreement then he immediately annexation. Hickerson In terms of ownership, not plat. Hcnohan That's correct. Wells I think we have a beautiful example here of what can ha it doesn't conform to county controls, y the happen to property $ divided ro t} when arrangement for easements or anythingPlace being amr8� there's no future. else that will be required for service in the Hickerson I would say that no more connections be allowed until the whole area is annexed. -s - Brandt I think we have to do something to control not only this area but in other areas that the Citj---that would certainly add to the tax. Doc, what do you think? base. Councilman I definitely think it's a good idea to get them in out there. The thing that Connell I guess has me puzzled looking at this here is up there on that south section line he's abutting, he's contiguous, there, or the northern tip of that. �(� � but hV s,not down here? Not down here, is that what (unintelligible... xaLph's down here in that particular spot. If this were annexed, then it would all be. Speer This whole parcel of property is continguous to the corporate limits. However he in effect has pulled out a small tract of land and set here. In a sense this is separate. This is what (unintelligible... Wells Under the law you would consider that a noncontinguous tract even though he has described it unless the property actually changed hands. Ronohan That's right. Brandt I would like to see the staff inform this particular individual that we would allow him the privileges that we do all other citizens within the corporate limits of utilizing the sewer service but I think it should be within the corporate limits. I would certainly say one other thing, that all those developed parcels of land out there were sold under the condition that city services, sewer services, were not available, and it would seen to me that this would be a most opportune time because we can really get ourselves in a box if we don't put an end to it now; so I would like to see the staff inform Dir. Barker that as long as he remains outside the corporate limits that the sewer facility-- probably have a court case on this, too. ................................................................. C2 pow q,E C. rn rr� � ra T7iix7�ry Azo.. RP� Rob Y. G ! � is _._ NEw zs f� c. Q,/j^ t < S✓N q�Y y'lt 'IS r2EEr I 0° ca , ct / ©� ; It ✓sry � L h-, -Yc T cr c� Z'-� VAeq� ©C{rL ,11-d- R 'S 93, /Sic --:4c6 5400 0 ✓ae Y ✓New.Ij- S CP..e-re-�y e.. He 7os2 1` / •-/F fff 2 7 O o<o r'y Co :S7 S6 �Fc v.�v�t gocsTeJ Ire vve ' ttO��� -ZoW, c,.r r,na•. ti. Q/:/� 6II ��a- �.{93, �fC 611;v v, y:f . 9, 93 Na 20 I y •: ((ys � 7atj.3a X67000•. pity of Iowa City illi®RAN®VM DATE' J ine 25, 1976 TO: City Council FROM: City Manager RE: Code Provisions for handicapped from office of Planning and programing concerning Attached is the reply ed. If you have any questions, please code provisions for the handicaPP contact me or Mr. Plastino. Attachment O�W W - CV !C CmUi. 410 E WASHINGTON ST. Lip 1 IOWA CM- IOWA N740 �,y .L C!��� 319 354., No ICA. CIT. to. June 1, 1976 Mr. Robert Tyson Office of Planning and Programming 523 East 12th T; Des !•loines, Iowa 50319 ` Dear Mr. Tyson: 'the City of Iowa City has been attempting 104A of the Iowa State Code and Chapter 5 of theeState Building Code with regard to handicapped. We have received various written and oral interpretations of the above regulations from various officials in the building code �r.•cLi.on. Specifically, a letter of May 7, 1975 from G.R. directly conflicts with oral interpretatWeisner, now being given from personnel in the building code section, on May 27, 1976. Towa City's only interest i.n this maLter is enforcing State Law and regulations, therefore we are completely dependent upon the _ State for an official interpretation which can be used in making dl•cisi.ons. If there are violations of any codes we will file charges under State Law and wior regulations, ll be working with the County to prosecute; therefore, it is essential that we receive authoritative and final decisions regarding several matters asso- ciated with the Iowa State Code and the State Building Code. The questions we would appreciate receiving policy statements on are as follows: 1. If Table 506A in the State Building Code requires that only the first level of a three story apartment build- ing be made accessible to the handicapped, and.yet a builder puts in an elevator, does the elevator have to he accessible to and useable by y icapped the physicallhand at all levels, as stated in Section 510 of the Iowa State Building Code. Do all the doors on and third level of the second apartment this hypothetical three story then have to be made accessible to the handi- capped even though Table 506A states that only the first floor must be made accessible? ROBERT D. RAY Go.err,or ROBERT F. TYSON ov.cror STATE OF IOWA RECEIVED iull 1 5197& Officc for Planrn ng and Progranimin 523 East 121h Siroet, Des Moines, Iowa 50319 Toleptjone 515/281-3711 g June 10, 1976 Richard J. Plastino, P.E. Director of Public Works City of Iowa City Civic Center 410 E. Washington Street Iowa City, Iowa 52240 Dear Mr. Plastino: Re: Your letter of June 1, 7976 to Roh I have ert Tyson order as our letter and will answer the questions in You asked, the same l• Once an elevator used by the genera) is provided it must serve all levels Physically handicapped and it must be accessible to the This is found in Sectionsm a 104A.3 -3104A.3 - Code of of y grade level entrance. Iowa 1975. Table 506A gives the Pointatwhich accessibility is mandatory to levels other than the level closest to grade. which acapter 1ssi However, once accessibility is by Table 506A the requirements OfoChapterse104Aoand 103A whiched apply to the handicapped must be provided. 2• The paragraph which you quoted from interpretation which we have made the May Code of Iowa 1975 of Section 704A.21Of5Cha is the The reasoning for this is as follows: Ater 104A A. The total number of individual dwelling building determines if it will be required units in a fore if y within any of the individual unitsoviTh there are five units or more, within what There- fore, as a buildingiaccessibility will provided within units n that b •1 have to be ui Cling.B• Section 104A.2 is very specific that accessible units shall be provided, "on the floor Of theother floor levels in buildinglevel each Pointaccesslibl to thequhysica lly handicapped". It is at this one is applied ten percent or a minimum of /rte m A A Z � o O � r y lowO 0 M IVr Z c o_+l vcc' Crv�C CEMLH.aOE WASST. loww cm, Ipww 5:240 tvm 0 a, 319MA-,fICID ICM[ IT. low[ Tu•/d OI, f June 1, 1976 Mr. Robert Tyson office of Planning and Programming 523 Rest 12th �'•, Des Moines, Iowa 50319 Dear Mr. Tyson: v The City of Iowa City has been attempting to interpret Chapter 104A of the Iowa State Code and Chapter 5 of the State Building Code with regard to handicapped. We have received various written and oral interpretations of the above regulations from various officials in the building code section. Specifically, a letter of May 7, 1975 from G.R. Weisner, directly conflicts with oral interpretations now being.given from personnel in the building code section, on May 27, 1976. Iowa City's only interest in this matter is enforcing State Law and regulations,' therefore we are completely dependent upon. the, State for an official interpretation whist: can be used in making dreisi.ons. If there are violations of any codes or regulations, we will file charges under State Law and will be working. with the County to prosecute; therefore, it is essential that we receive authoritative and final decisions regarding several matters asso- ciated with the Iowa State Code and the State Building Code. The questions we would appreciate receiving policy statements on are as follows: ' 1. If Table 506A in the State Building Code requires that only the first level of a three story apartment build- ing be made accessible to the handicapped,,and yet a builder puts in an elevator, does the elevator have to be accessible to and useable by the physically handicapped at all levels, as stated in Section 510 of the Iowa State Building Code. Do all the doors on the second and third level of this hypothetical three story apartment then have to be made accessible tothehandi- capped even though Table 506A states that only the first floor must be made accessible? ry bUAS 2. The lettepof May 7, 1975 from Mr. oisner has the following paragraph: Suction 1.0471.2 of Chapter 104A states that in every multiple dwelling unit buildings containing five or more individual dwelling units, the requirements of this chapter which apply to apartments shall be mot by at least one dwelling unit or by at least ten percent (10%) of the dwelling units, whichcvrr is greater, on the Around floor .level, and on each of the other floor levels in- the buildings which are accessible to physically handicapped. The reference to the number of units which roust comply refers to the number of units at each level which is agcessible .tnd not to the total number of units in the building. Therefore, in an 18 unit building with six (6) units :and three (3) levels, one level must be accessible and only one unit on that level is required to have the apartment provisions. Is this paragraph stated in the May 7, 1975 letter correct, or tines the_ ten percent (10£) requirement refer to all of the apartments in a building? For instance, if somehow an apartment building had four (4) apartments on the bottom level and eight (8) on the rarcond level and eight on the third level, would the apartment building rt -quire only one apartment accessible to the physicallyhandicapped, har:r:d on four units on Lhe ground floor, or would it require two. units based on the total number of apartments in the entire building? 'rhe letter of May 7th would require only one; however, this would not agree with an oral interpretation dv-n May 27, 1.976.. The.- letter of Fray 7th also states that i �ht-plex were divided by a two hour fire wall this, i.n es rhe; �wcmld be two four-plexes and would not require any apartment_ access3tb'le to the handicapped. This would seem to be a clear viol atio of''t}fe. ntent.of the law; however, the phone conversation with S arte••Buil ng Officials on t•;.ny 27, 1976 revealed this is still the 'terpret��tion. Is this 1) c, correct interpretation? If a 40-unit�afpartmdn- house on three lt.vrls had an elevaLor which made all three flodrs�� cessible to tite handicapped, could all of the handi.capped�16n3 Cs be put on the bottom floor, or would they have to be spreaKi e, tween all three floors, in a balanced type situation? 3. Section 504(a)(3) states that public and private walks shall be at least 48 inches wide and have a gradient not greater than five percent (58). The definition in Section 518 of the State Building Code states that a walk would be the exterior pathway leading to or from a build- ing. If the topography of a site simply will not allow a sidewalk- as flat as five percent (5%), does this si-unify that the City must deny a building permit for an apartment house on such site. Are there any, provisions to allow flexibility in the five percent (5%) requirements? C.tn a ramp at 8.332 he used in place of a walk? ROBERT D. RAY Go.onor ROBERT F. IY$OIJ D.,.clo, • *RECEIVED JU11 1 5197R ' STATE OF IOWA Office for Planning and Programming 523 East 12th Street, Des Moines, Iowa 50319 Telephone 515/281-3711 June 10, 1976 Richard J. Plastino, P.E. Director of Public Works City of Iowa City Civic Center 410 E. Washington Street Iowa City, Iowa 52240 Dear fir. Plastino: Re: Your letter of June 1, 1976 to Robert Tyson I have your letter and will answer the questions in the same order as you asked. 1. Once an elevator is provided it must serve all levels normally used by the general public, and it must be accessible to the physically handicapped from a primary grade level entrance. This is found in Sections 104A.3-3 and 104A.3-6 of Chapter 104A Code of Iowa 1975. Table 506A gives the point at which accessibility is mandatory to levels other than the level closest to grade. However, once accessibility is provided even though not required by Table 506A the requirements of Chapters 104A and 103A which apply to the handicapped must be provided. 2. The paragraph which you quoted from the May 7, 1975 is the interpretation which we have made of Section.104A.2 of Chapter 104A Code of Iowa 1975. The reasoning for this is as follows: A. The total number of individual dwelling units in a building determines if it will be required to provide accessibility within any of the individual units. There- fore, if there are five units or more, within what is defined as a building, accessibility will have to be provided within units in that building. B. Section 104A.2 is very specific that accessible units shall be provided, "on the ground floor level and on each of the other floor levels in the building which are accessible to the physically handicapped". It is at this point when the requirement of ten percent or a minimum of one is applied. 4. In Section 506(b) it states that "the primary entrance or entrances at grade level to each facility shall be useable to individuals in wheelchairs and other physically handicapped persons." We have apartment buildings in town in which there is -one special entrance for the handicapped and another primary entrance for other individuals. Since the primary entrance might' be defined as the one for able-bodied individuals, and' yet there is a separate entrance for the physically handicapped, do these apartments or do they not, meet Section 506(b)? 5. It states in Section 507(a) that "threshol•ds, as much - as possible should be flush with the floor." Has any policy ever been set on what is a reasonable height for the sill and what its configuration should be? 6. Section 516(b) states that kitchens "shall meet or be adjustable to meet the following:" The ,question revolves around the phrase "or be adjustable"." .Can a normal kitchen be built and if a handicapped person moves in the kitchen, rebuilt to comply with Section 516. In other words, what does the phrase "or be adjustable" mean, exactly? 7. Section 516(c) has the same phrase "or be adjustable" regarding bathrooms. One builder put in a lavatory for the handicapped to comply with the final inspection requirements of Iowa City and then too of the lavatory. Is it even necessary for the builde y this charade? Who makes the determin i n(( -pp t is acceptable and not acceptable as far as t as be adjustable"? 8. if an apartment house req i$g c ssible apartment has a garage with it, Tabl 6 oI not -seem to require any ramp up to the r-ment from the garage. Is this correct? It would be most helpful to us if you could determine your policy on the above questions, particularly the one regarding percentage of apartment units required for the handicapped and on which floor these apartments must be. We will use your answers as official policy from the State of Iowa and will enforce them as the official interpretation. We realize that considerable time and effort will be spent on your part in answering these questions and we do appreciate your aid in this difficult matter. Sin rely, � ' �— ichard J. Pl s ino, P.F. Director of u,iic Works RJP:bz Richard J. Plast, P.E. • Page 2 June 10, 1976 Therefore, in an apartment building having four (4) apartments on the bottom level and eight (8) on the second and third levels (the second and third levels are not accessible either by a grade level entrance, elevator or ramp) only one unit would be required to have the accessibility requirements within the unit, on the accessible level. Your reference to a phone conversation on May 27, 1976 being in disagreement with this cannot be verified here but nevertheless the 1975 letter is our interpretation. The situation of having a total of eight units being considered as two four plexes is based on the following: A. Section 104A.2 in part states, "The specific occupancies and extent of accessibility shall be in accordance with the conforming standards set fort�in section 104A.6". Section 104A.6 states, "In addition to complying with the standards and specifications set forth in sections 104A.3 and 104A.4, the authority responsible for the construction of any building or facility by section 104A'.2 shall conform with rules promulgated by the state building code commissioner as provided in section 103A.7". B. Through the authority granted by section 103A.7, Code of Iowa, the Uniform Building Code has been adopted and amennUed to include the requirements of Chapter 104A as the Iowa State Building Code. Therefore, the State Building Code is applied in determining the requirements of accessibility for the handicapped. C. The Uniform Building Code in section 505 (d) allows each portion of a building which is separated by one or more separation walls to be considered a separate building. However, there are specific requirements which must be met by the separation wall to qualify. We feel that this is a reasonable interpretation and can be uniformly applied through out the state. As explained above, a 40 -unit apartment house with three levels serviced by an elevator must have ten percent of the apartments on each accessible level. This then makes it impossible to provide all units at one level. I 3. The requirements for public walks and ramps are spelled out in Chapter 104A, Code of Iowa, and are law, which means that we have no authority to allow flexibility for these items. Our interpretation is that a ramp may be used instead of a walk but in that case handrails and level platforms as required for ramps by section 104A.4 would be required. Richard J. Plastino, P.E. Page 3 June 10, 1976 4. Answering your question on the primary entrance has to be done on an individual project basis. The law (Chapter 104A) speaks of primary entrance or entrances which we have interpreted to require one (1) entrance which makes one entire level accessible. The question is how to determine if it is in fact a primary entrance? It is therefore, the judgment of the building official if the entrance is a primary entrance. The location of parking lots, sidewalks, services buildings, mailboxes, and etc. may have some bearing on this decision. 5. The threshold requirements in Section 507 (a) were repeated from Chapter 104A. We have not made any policy on a reasonable height. Wheelchairs can negotiate up to a two inch rise. 6 and 7. The use of the term adjustable for kitchens and bathrooms was used so there could be some flexibility and allow grab bars to be added and special fixtures and counters installed when needed. This is a judgment item which the building official can .make. Such items as door widths and other clearances and switch heights would have to be built in at the time of construction. 8. The foot note (4) to garage parking in table 506A explains that the level closest to grade and garages used in connection with apartment houses must be accessible. The use of ramps or elevators would depend upon the site and project conditions. I hope this answers your questions. If you have any specific questions we will be glad to answer them, however, each building or project has different conditions which,may effect the requirements. Sincceerely,�j Donald W./Opap Building Code Commissioner State Building Code Section DWA/bc City 0 « FF M, i r -. t M DATE: June 24, 1976 TO: City Council FROM: City bIanager .((r RE: Pictures of Councilmembers There has been a request from Jean Joston of the Iowa Memorial Union for pictures (and perhaps a thumbnail sketch) of each Councilmember as an information source for University visitors and employees. A similar "gallery" might be a good idea for placement in the lobby of the Civic Center. Under each picture, the.name, address, phone number, district and term of each Councilmember could be included. Other information could also be incorporated into the display, specifically the time and place of informal and formal Council sessions. John Bean (administrative intern) has consented to take the individual pictures before the formal council meeting on June 29, It will involve only a few minutes for each of the pictures. If you will not be present at the June 29 meeting, we will schedule another time for you. 0 0 URBAN RENEWAL PROJECTS WORTHY OF VIEWING Kalamazoo, Michigan Battle Creek, t.tichigan Fast Lansing, Michigan Birmingham, Michigan DJichigan City, Indiana Columbus, Indiana Bloomington, Indiana Ann Arbor, Michigan Lansing, Michigan You could see two per day: Battle Creek/Kalamazoo Lansing/East Lansing Columbus/Bloomington Ann Arbor/Birmingham One of the old ones, plus some nice new development. One of the nice new ones. A college oriented strip -- a good job with little to work with. Really nice, urbane. Small downtown. Expensive mall project. Probably the nicest small downtown mall project in the U.S. An extended pedestrian environment, low cost, college oriented. College oriented, busy down- town, nice and conventional. Expensive mall -- a little too grandiose, but nice. n 0 Kalamazoo Center, Kalamazoo, Mich. 0 Urbanity comes to Kalamazoo A city doesn't have to be Chicago, New York, or Atlanta to attract the convention business. Nor does it have to be big to try mixed-use centers. But it had better be daring, Imaginative, and smart. Orie of the serious considerations to be confronted in the design and construction of multi -use centers concerns size and scale: The centers have to be big enough to foster a mixture of uses, but their design also has to be geared to the size and tex- ture of the surrounding community. In other words, make them big, but not too big. The ELS Design Group has carefully it Kalamazoo Center to the scale of Kala- mazoo, a midwestern city of 93,000 people. Already, the convention facilities in the 362,000 -sq -ft center are completely booked for the rest of the year. Hotel and restaurants are busy, discotheques hop- ping (at night), stores doing a very brisk business. Accommodating the center to the reali- ties of the medium-sized city required a keen economic, as well as architectural, sense. Mixed-use centers are still rare in this particular context. Because this proj- ect represents the unique and extensive participation of private developers, gov- ernment, and interested citizens, its suc- cess was all the more significant. Its physi- cal design responds to the needs and desires of these various interest groups behind it, as well as to the public who will be attracted to it. In this regard, siting and design were as critical to the solution as size and scale., Placement Placed diagonally on its two -acre site. Kalamazoo Center's entrance is oriented 1, ;he main street and to the town's older -.nlral square ,o the southwest. Because o' the diagonal alignment, the center a';o inflects at the opposite end toward the Kalamazoo Sh000ing Mall, a four -block pedestrian pro r -nide of shops and de- partment stores that dates back to 193d. Its entrances and organization draw and cafes to the main three-level skylit atrium. From the main entrance they can enter onto the second (street) level; from the mall they descend a terraced plaza to the lower level of shops; and from the ad- joining garage they enter the atrium's third level via a skyway over the street. Since the Kalamazoo Mall had already established the idea of a pedestrian envi. ronment downtown, the center's location could lake advantage of the flow of people and reinforce that activity. With its mass- ing—a three-level base building containing and conference facilities, and the seven - story cfffce and hotel tower above—it is neither;oo forbidding at the street level„ nor too tall. Perception While configuration, placement, and mas Ing relate the t1widing to the surrounding context and I:e it into the existing urban matrix of activities and movement pattern the choice of -exterior cladding could be debated -ELS `ad thought about glossy; finish porcela+.--enamelled panels, but a- KalamazOO Center's entrance (belo,; • y'.ui �nl Vf j Nil � i 1 ri tY 4 Kalamazoo Center • the dark, quiet exterior enhances the sur. pris the centtrrallspace isrflled with a maze r. The of move - Given the limited construction time, archi. ment as stairs and escalators convey vis- tects feared that defects would be con. itors through various levels. With its recall stantly plaguing them. (They were given 26 of Fritz Lang's film "Metropolis•" where months from the start of design to the end bridges fly across the streets (inking build - of construction.) But reports indicate the ings. it is no wonder ELS refers to the inte- public does perceive the building's opacity rior space as a "City room." People can TYWCAL HOTEL FLOOR as forbidding. The high-tech image the meet, greet took at ea h center convc Other. and look eys scorns out of place nextto and 100 -year-old not brick at shops. (The architects studied sight lines structures. truc[ures.On the other hand, the building doesn't intrude or overpower extensively to guarantee that stairs and es- calators would not obstruct views the land- scape: Although being definitely notice- of stores.) However, one misses the dramatization able, it does not scream for attention. This blending of two values of the core of space that John Portman Or Roche, Dinkeloo give to their —nonassertion and visibility—is important and does work, al- atriums. Rather than placing the s ' kylight over the belt somewhat ambiguously. While a greater transparency actual three -story -high well of space trained by escalators and stairs, ELS would bet. ter convey the mix of uses in the center, ran the skylight over the stretch of escalators A three -story -high spice inside extending from the entrance up to the sec - is framed by stairs, _ escalators, elevators that feed onto •a.""nt tir.�"ev rc __ _ various levels. .rl .. AN THIRD FLOOR SECOND LEVEL � RECEIVINg1 I IJ PUBLIC Imo-, I�� GROUND LEVEL eHIG>d AVENUE— W and -level hotel lobby. The progression up- ward is dramatic, counterpointed by the different levels channeling movement in varying directions. But the terminal point of all this procession is a rather unassum- ing hotel lobby, a not -so -dramatic climax to the active skylit ascent. The columns down the middle of the es- calators cut down the clarify of the space as well. Yet there is a good reason for those columns and the general Parti—a reason having to do with the complex (or of ownership of the center. The multiusem center is structurally two buildings, en- cased in'ona skin and separated by an ex- pansion joint. The city owns and operates the part of the building to one side (see Plan) of the escalators (including one row Of columns and one escalator); Inland Steel Development Corporation owns the other. In this experimental venture under- taken jointly by private and public inter- ests, legal consideration finally prompted the solution in which the two entities were created, physically united by the atrium. Past plans The design solution reflects not only the in- triguing history behind the center but also the steadfastness of the developer -city - citizen interaction—and the architects' own ingenuity. In the late 1940s the city of Kalamazoo began talking about a civic center. By the 1950s they also began to recognize the danger suburban shopping centers were Posing to the vitality of downtown. Victor Gruen was commissioned to devise a downtown plan in 1958. Gruen's scheme, based on the notion that an enjoyable shopping experience was intrinsic to at- tracting people back downtown, never- theless implied a major operation usually achieved with urban renewal. Kalamazoo citizens, however, were not particularly eager for federal help and eschewed the urban renewal approach. Instead, they I Proposed that the city close three blocks i of a major street and transform it to the I first downtown shopping mall in the coun- try. (In 1971 the mall was refurbished and updated in its appointments and now one a additional block has been added.) The forgottenPas armeanrs of truly s ab t ng the r was never tr!in!e downtown area. Yet the citizens' group realized it would have to relate the cimc center to the land uses in downtown (hc!el, retail) to make it work. Fortunately, ' the president of Inland Steel Development Corporation (ISDC), David Carly. was ' loo%ing fpr just such a multi -use under- f taking; In landStee's new development or^rations. He had gone to Kalamazoo ,0 IC where he studied i• e s='=nee Professor Elton Harq with politic _S nd'l be a, the civic center idea. Ham and na•I i began devaroping " tg ta concept and l'�r l o manager Jam=_s Caplinger and 'S? ector of City Panning Bruce Brown I, 413"1 City Manager). Several stick ., ::vaugh howevY�.rVlh jtes h.7ld to be passed ' Hea of a multi -use d S;ea I•ked 1, cenfe., it was not overly eager to take inordinate risks and pay heavy taxes. On the other hand, the City could not afford to build its own civic center and needed ISDC to enter the pic- ture. Citizens also felt that a developer would best know how to create the mix. At first, a solution was considered in which Inland would construct a multi-pur- pose commercial building on air rights leased to it by the city. However, the city planned to use general municipal obliga- tion bonds to finance the center. Just at that time, a court case in Detroit denied the use of bonds to finance a partially pri- vate project. Air rights transfers from pub- lic to private parties were also being ques- tioned. ISDC and the city grew wary of these two methods for getting the center Off the ground. After studying the project in more detail A long skylight dramatizes entrance (above) antl ascent byescal— al— a -al■ ow). ``va` and talking to the architects Inland Steel hadbrought in, the two decided they -would buy and own the land on the block separately and build two distinct though connecting structures. Fortunately, they agreed on one architectural firm—ELS. ISDC arranged to buy about two-thirds of the land, pay full taxes, and sought no zoning variances. The city contracted to buy the rest, relying on private donations to finance land, building, and equipment costs to avoid the delays implicit in a bond issue decided by public vote. The Kala- mazoo civic groups in the long run pro- vided $3 million of the almost S4 million the city had to cough up for its share. Revenue bonds were used for indirect costs associ- ated with the project.such as expanding the ad.acent 357 -car parking garage to accommodate 1050 cars, and linking the garage to the center via the skywalk. Still, the elderly who lived in the existing hotel and apartments on the block had to be reiocated. The city undertook a sensi- tive relocation procedure in which people would be helped to find new residences with a follow-up social service program in- cluding medical attention. Also, the Kala- mazoo Development Corporation, formed to acquire land options for city and devel- oper, hadn't been able to acquire a critical parcel before the center went into con- struction. When the owners finally agreed to sell, ELS had to change the design—in midstream, so to Speak, Othersuch minor changes made during construction months included adding an extra floor of hotel rooms. The speed of erection enabled the developers to buy materials months before they began esca- laling in price. Inland Steel products were not used, simply because the contracts went to the lowest bidder. Economies had to be made in the interior finishes and in certain "extras" such as closet doors in the hotel rooms. The aim was to keep the building costs low enough so that hotel rates could be competitive in the area (ap- proximately $21 per night). Post -design appraisal Naturally there are always things archi- tecis and clients would do differently after everything is said and done. ELS feels that adding two more floors of housing on top of the hotel could have re -introduced a res'dential element into downtown. The city, for its part, would like to have had a large exhibition space to supplement meting rooms and the grand ballroom rn»ling hall. Larry Pearce, formerly super- '•: a,ng thi: project for ISDC (now President c19.S. Real Estate Equity Co.), suggests to ' tae averali- store sizeJs too large for 'h-_ find of boutique operation the Center hopes to attract. He also thinks that :he ha'el lob'ty might have hail more visibility the:aroef and wand=rs if the public i(: too great in comparison Alh serf public space. (Obviously the erns 0! each party are peculiar 10 'r O-vn values and interests.) ' The de:ails regarding the operation and M' rtlenance of this Siamese center re- Ored exhaustive definition by the Iwo parties. Cleaning, management, and se- curity have all been subject to intensive debate. Unexpected, too, was the Public's appropriation of the mostly privately owned atrium space. Most of the visitors regard it as public turf—much like a street. The public mix works well, except in cases where conflicting uses crop up—a rock- and-roll party in a room rented from the city, for example, check -by -jowl, with a very staid wedding party in ISDC's hotel. Balance is crucial. Nevertheless, the city is doing fantasti- cally well with its convention center—al- ready receiving bookings for 1981. Sim- ilarly, the hotel benefits. Only 20 percent of the shops have been leased so far, how- ever, and the office rentals are lagging. One of the reasons the shop rentals are slow is ISDC's desire for "quality" stores— the kind of specialty shops found in nearby Chicago and Detroit, but not so often in Kalamazoo. A design committee, including the architects, oversees the design of the stores to ensure that the tone of the center is retained. In fact, ELS has designed the Knapper Lee shop and The Book Store. All in all, Kalamazoo Center is a vers im- portant prototype on several different lev- els: It shows that it is possible for city gov- ernments and private developers to come together in an enterprise that will benefit both. It demonstrates that a smallish multi- use center can successfully spur and/or reinforce the rejuvenation of the down- town core of a medium-size city. And it il- lustrates that architects who are interested enough to learn the developer's language can create the opportunity to apply their architectural and urban design expertise. No one needs to point out the necessity of these abilities in this economic climate. Kalamazoo Center may not be a perfect prototypical solution, but then prototypes rarely are. As such, it can be refined and Polished for future application. It presents a learning model, one which ELS has al- ready been using as it undertakes new multi -use projects in Flint, Mich., Elkhart. Ind., and Milwaukee, Wis. Unlike other multi -use centers, Kalamazoo Center doesn't strive to create a playland atmo- sphere to seduce consumers into its re- cesses. Nor does it simply settle on the shopping center concept with its heavy re- liance on compulsive consumerism to gen- erate its vitality. Rather, Kalamazoo Center brings together two strongly traditional ur- ban forms: the town square and the market place in their 20th -Century manifestations (shopping center and convention center) to create urbanity. This attempt to bring ur- banity to a middle-class suburban Amer- ica, until now totally alienated from such a concept, is important. It may be difficult to define what constitutes "urbanity," but this much can be said: It begins with a mix of people, activities, and spaces that en- genders a sense of coming together, of energy, excitement. Without an apprecia- tion for this quality by the larger public, the cities of America have little hope for their future. [Suzanne Stephens) _ The bridge to garage inside and outside. Data Project: Kalamazoo Center. Kalamazoo, Mich. Architects: The ELS Design Group, Berkeley, Calif. and New York, N.Y., Michael Severin, Project architect; and Georgie Duncan. project coordinator; Robert Grelher, William Adams, design team. Client: city of Kalamazoo, James Caplinger and Bruce Brown, city managers: Inland Steel Development Corporation, a subsidiary of Inland Steel Urban Development, a subsidiary of Inland Steel, Lawrence Pearce. vice president. Program: a 362,000 -sq -h mixed-use center for a small Midwestern city (pop. 93.000). to contain a convention center (60,000 sq h), retail facilities (72,000 sq it on three levels••ilh shimming pool, health club, and discotheque in some of the space); a 288 -room holei; 26,000 sq it of office space. Garage next door provides 1050 spaces. Site: two acre block adjoining mall downtown. Structural system: poured -in-place reinforced concrete frame and footings: orecast concrete floor (ballroom level) elsewhere concrete hat slab or steel decking. Mechanical system: forced air, steam boilers, through -the -wall heating and a. c units, baseboard radiation units. Separate systems for shops. hotel, conference rooms. Major materials: reinforced concrete, Porcelain -enamelled insulated wall panels, ceramic tile and quarry tile IlDorulg, storefront windows, tempered glass in aluminum frame windows for skylight. (Building materials, p. 122.) Consultants: Kingscott Associates, structural and mechanical engineers (c:y). Arnold 8 O'Sheridan, structural engine ,s (Private): R.I. Anderson mechanical engines -s (private). Slarylin Hovda, interior des:p-- , tcity). ISD/Chicago, interior design(, (p•^aate). Design. Etc., Architectural Graphics, graphics and signage. Miller -Davis Co. ger:eral contractor. Costs: S16 million total (S 12.5 million paid by ISDC; $3.4 million by Kalamazoo) S30 sq It. Photographs: Balthazar Koran. 4) •lune 1, 1976 tifr, harry G. llceren Program Manager Department of Housing and Urban rca ice DcvcloPrnent Omaha AOff Univac Building 7700 W. C'ntcr Road Omaha, Nebraska 68106 Re: 7.2CMR(B-76-HN-I9-0005) Dear I•fr. liccren: ".:,, 1,11„ "Or ,•:P[,IV:-.I:.., :, r. air. In,, 319 V•.y "f o Attached Please SLs to the City Of owadCity'sifBlockoGrant letter of May 13, 1976 ,elating provided same order Program, Your letter, to which the Oie responses will qucsti.ons were addressed in be P�nancial Mana the tele—henlent: As I indicated phone, because of the nature to both Which need to i,c and ma Yorr and Bill Shoemaker on not be made by the City of Iowa agnitude of the decisions I wouldreplying to this until after the y °n this assume that our res Ci,tY Council question we will if you believe that response to you will meeting of June Inc know, i visit to Omaha would be mailed on June 7' believe e I also indicated to 8th, and the Iowa CitYou on the te]�Propriatc, Please tet allocating a OwasubCity Council .is favorablyPhone, at this considering' s time I property from the amount of mone E voluntarily LPA. y for the purchase of Urban Renewal COMMI,rlitx Develo ment Pro ram (HUD 70]5.1 Housing Assistance PI Please see att:,ched materials. —�� n: Please rf-_�. sec attached materials. Please see map concentrations ps attached materials. In °f minority grouand response to the re ]ower income guest to Persons, your Gqq Community Development Program 0 Questirin 2 addresses the coordination of CDBG projects and specifically queries the inclusion of fringe enumeration districts. We feel that our prograin plan raIis for enough phy-icnl improvements to meet the ncighbor- hoods' needs. Because onumerat ioil district lines were not designed to define Iowa City neighborhoods, but instead to di.vide the city into equal P'?Inrlation groupings, it is hard to understand your rational for singling out 23, 27, 28, 37, 43, 54, and 57. In theory, each structure's occupants 4efine the "neighborhood" to which they relate, and the range'of definitions might vary from a neighborhood within an apartment complex to an area as large as 1/4 to 1/2 of Iowa City. 'rhe physical improvements to be funded with CDBG monies will take place in Specific locations, but to define the affected neighborhood based only on geographic area or numbers of residents would not consider the entire picture. For example, more than the residents in the Ralston Crock flood plain will benefit from flood control improvements. Because of flooding, the housing bordering the creek banks has declined; and as it declined, so did the other structures in the neighborhood. Our rehabilitation and code enforcement programs will serve a large neighborhood, not just the creek bank homes. Other physical improvements are planned. 1) A study of needed sidewalk ingrrovernenIs has recently been completed and will soon be put into effect, as part of the City's Capital Improvements Program. 2) In the application, $325,000 was designated to carry -out a neighborhood rehabilitation with undesignated amounts to be used for a) loans and grants, b) supplementary programs such as a resource center, and c) public improvements (sidewalks, streets, sewers, trees, etc.) such as needed in the areas designated for FY 77 rehab. (e.g. $175,000; $75,000; $75,000 respectively, as target area requires). 3) Other CDBG funded programs including expansion of the Hickory Hill Park, which is a park frequently used by 75% of the residents of the major project area, and improvements to a small neighborhood park in the project area. Many activities are being carried out to provide a comprehensive approach to improved housing environments. Your questioning of fringe enumeration districts does not seem consistent with your desire for cities to plan their own problem solutions and program scope. It would seem that cities would define program neighborhoods. We feel that our physical improvements affect the entire program area satisfactorily. (lousing Assistance Plan 0 0 TABLE ONE Rental Owner _ fatal_ Vacant Units 76 36 112 Substandard Vacant 12 1 13 Standard and Other 64 35 99 Footnote: Vacant units enumerated above represent a vacancy rate less than normal frictional vacancy. Units advertised for rent are usually re -rented before present occupant has moved. Please note ,that vacancy rate, from which data was computed, represents an annual vacancy rate (unit -months per year as percentage of all. unit -months in which housing units could be occupied). Additionally, vacant units rent for rates far above published rates for Section 8 housing. Method for determining vacant units .. Annual rental vacancy is known to be .9% of all unit months (units vacant multiplied by the number of months vacant -- i.e., 2 units vacant for 3 months each equals a vacancy of 6 unit months). This percentage was applied to the total number of rental units in the City. The number of substandard vacant units was assigned proportionate to their occurrence in the population. Vacancy rates of owner occupied units is usually half that of the rental rate. This percentage was applied in the same manner to owner occupied units. (lousing Assistance Plan TABLE Two it i.s not anticipated that there will be anv displacement i.n.the coming years. All planned demolition of residential structures has already been accomplished. Rehabilitation will he r.unducieef without vacating residential units. No persons are expected to reside in Iowa City as the result of planned employment. pew additinnal jobs will he available and those available will be taken by unemployed persons already residing in Iowa City. The unemployed labor force in Towa City is greater than the number of new jobs planned. Female Head of Ilouseholds A. Excess Portion of Income for Shelter - The total number of female heads of household, number of "other" families (non-husband-wifo- families) by tenure and percent of renter occupied units, where households were 'paying more than 25% of income for rent, or owner occupant had a value/income-ratio greater than 2.5 (established by interpolation),,were found=in the 1970 Census. The percentage of renter households payi.ng'excess rent, or owner households with a high value/income ratio, was applied to the number of non -husband -wife ('other") families by tenure. The percentage of other families which were female heads of household was applied to the number of other families paying excess shelter cost to derive the number of female heads of house- hold paying excess portions of income for shelter. Renter - 128 Owner Occupant - 175 B. Substandard Units - The percentage of all units which are substandard was applied to the number of female heads of household with income less than $10,000 a year. Renter - 30 Owner Occupant - 8 C. Overcrowded Units - The percentage of overcrowded units by tenure was applied to female heads of household with income less than $10,000. Renter - 13 Owner Occupant - 11 Total and distribution of households in elderly, family and large family categories was determined in the same manner as the previous estimate. Total Female Head of Household - Owner Occupant - 184 65 -elderly 79 -family 40 -large family Renter - 150 59 -elderly 69 -family 22 -large family � a vcns om Em ns FLS o m r 0.p C rt a 0.0 H 1 m .. x n POTb go r -m. _ = C� iT �� n co m o rf p l< •�- Ir c,J, �. O: ct o ®� O O O O r > u m➢ n . ln'C7 N T r ► of N• N ' P Z - „>r NT o z > m- '.s T - O n P - - Z m D'a - pq • W O w 'w > r „ V _P O v CD r p ;;• H '( n - ~ N Opn,�Q rao z z > b .. -0 r r U4 C;l P. N P .�CD :..:Km a Z 1r1 El b rl) i r > I z Z m m ma CD m T A 0 `A R_ n L' ..� P O Z - •D _ 0 �• ^ u > ' L a s zm � 1••. O Fa NA .W. : c w j ❑ -/ K .� I 171 Z7 Ln • = ' •- zs o O Z - r P -Zr N (� b "Mr P O Z' 'Lnf] A N •• 4 0 m m r N P N O rri L IF, Oa O:i 3 Zr P:2 > = Z Z m m D Z - N= O a P •� bpm ^ :w P C, Z m m • - N a { �9 O P O o F'•m O m O > n • Z V K P i CT m L4 - - C: u i : rt ❑ ❑ CD O �• Z> O - S L4 r i V Z r O to PO Z O o m r V • 4 • 0 Ili itsinL Assistance flan TABLE• 'I'IIRI:E First Year Con] Or I of 2 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT HOUSING ASSISTANCE PLAN TABLE Ill. GOALS FOR LOWER INCOME HOUSING ASSISTANCE CURRENT YEAR GOAL 1. NGME OF APPLICANT ]. ORIGINAL City of Iowa City --Neal Berlin, City Manager I Civic Center --410 E. Washington Street AMENOMENT,DATft: June 1, 1976Iowa City- Towa 52240- APPLICATION/GRANT NUMBER 4. PROGRAM YEAR of , •� , F - 7 5- H N- 1 9- 0 0 0 5 lz � O1 FROM: July 1, 1976ro 'June 30, 1977 NUMBER OF HOUSEHOLDS TO BE ASSISTED ELDERLY OR- - LARGE - TYPES AND SOURCES OF ASSISTANCE ALL HANDICAPPED FAMILY FAMILY HOUSEHOLDS (4 or less (1-2 persnn sl per. ansl (S or more persons) lo) (b) (c) td1 (e) A. NEW RENTAL UNITS s . Section 8 -HUD -- --' S e r] e sisted New Rental Housing I . Total 4. Total (Sum a( lines /.2, and 31 B. REHABILITATION OF RENTAL UNITS 1. Section 8 -HUD - 2. Stale Aaenev-Total (Sum of tines a and 6 - Total Ia 14. Total (Sum of lines 1 2, and 3): l C. EXISTING RENTAL UNITS j n 1• Section 8 -HUD a 2. State Agency -Total (Sum of lines a and Il, ] a. Section ll •a b. -Other 21 3. 3. Other Assisted Existing Rental. Housing . (Identify) - Total 7211 Is. 4. Total (Sum of lines 1, 2, and 3) D. REHABILITATION ASSISTANCE TO HOMEOWNERS OR I. LO Block Gronts - ' - S 2. Section 233 3. Other Rehabilitation Assistan'ce to Homeowners or I Prospective Homeowners (ldensify) - 'Total I.. b. 4. Total (Sum of lines 1. 2. and 3) I Z. NEW CONSTRUCTION ASSISTANCE TO HOMEOWNERS OR I PROSPECTIVE HOMEOWNERS L SectioD 235 12. Other (!dens!/z) - Total 11 - 3. Total (Sum of :nes 1 and 2) F. ALL HOU`..,.: ASSISTANCE GOALS (Sum of linea d4. 84, C4, D4, and E3) . 1 IIFVTI 111al 1 1 ® 1 1 1 1 1 1 1 Page 2 01 2 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT HOUSING ASSISTANCE PLAN TABLE Ill. GOALS FOR LOWER INCOME HOUSING ASSISTANCE THREE YEAR GOAL t. NAME OF APPLICANT 3. O ORIGINAL City of Iowa City --Neal Berlin, City Dlanager Civic Center --410 E. Washington Street AMNOMENT,DATE: Iowa Cit Iowa 52240 j5 June 1 1976.. i 2. APPLICATION,*GRANT NUMCER- - e• PROGRAM Y EAR - B 7 5 H N 1. 9 0 0 0 5 FROM:• July 1, .19760: June 30, 1977 TYPES AND SOURCES OF ASSISTANCE • NUMBER OF HOUSEHOLDS TO BE ASSISTED ALL HOUSEHOLDS ELDERLY OR • FAMILY HANDICAPPED- (4 or -less (1-2 persons) persons)- LARGE FAMILY (5onraore- persons) A. NEW RENTAL UNITS - -. 1 1. Section 8 -HUD 2. State Agency -Total (Sumo lines u and b) 1002 80 332 568 20' `102 20 - " - -2 3 0. Section 8 9 b. Other s 3. Other Assisted New Rental Housing (identify) - -Total 0 0. .. ` .. Q•. 0 s m 7 Is 4, Total (Sum of liner 1;2; and 3) 1082 - - - - 372- --' 588 -.. 122-----� B. REHABILITATION OF RENTAL UNITS 9 1. Section 8 -HUD 4 _ - _ 8 25 :15 - to 1 f 2. Stale AgenAgency-Total lines a and b) ecton 8 a. S_ ---' --'----" _... _.. �' 0_1 . I Is. Other 13 ed Rehabilitation of Rental Housing 3. Other Assist (Identify) - Total - � . 45 - - - 15 25 5 ,sa: _ 45 _ 15 25 - 1 s Is. Is 4. Total (Sum of lines 1; 2, and 3; 91- - .. -. _ - 20---. C. EXISTING RENTAL UNITS: 17 1. Section 8 -HUD.. 150 40 '.-. _. _. _. 88__ 19 19 2. State A encu -Total (Sam of lines a and b) 0. Section 8 ' 0 -- - - - -' -- - -'-- _.._:. _.___. 20 Is. Other - - 21 3. Other Assisted Existing Rental Housing (Identify)- Total 0 0- .�--� 0 . 13 24 4. Total (Sum Of lines 1, 2. c,! 3) 117171- -,.. _RR - I �22'.�.. _.. D. REHABILITATION ASSISTANCE TO HOMEOWNERS OR PROSPECTIVE HOMEOWNERS - zs 1. CDBIockGrants. - - - 65- 35 . zs 2. Section 235- .... _ •10.._- z7 3. Other Rehabilitation Assistance to Homeowners or- Piaspective Homeownds (identify) - Total 0 0 - - 0 - 0 im a 29 3? -' --- 4. Total (Sum of lines 1. 2, and 3) - 638 55 -: - ". _ 75 - ' i -.55 n E. NEW CONSTRUCTION ASSISTANCE TO HOMEOWNERS OR PROSPECTIVE ROMEO- 1. Section 235 _ - _ .. 502 - -• - - • -- 10 25- _ 32 2. Other IdenD ) - Total I " 35 13. Tout (Sinn of lues I and 2) 502 10 - ' 25 _ 15 s F. ALL HOUSING ASSISTANCE GOALS (Sum of lines ,a4. 84, C4, U4. and E3 1560500 826 I 234 �- 371 PERCENT IF ALL HOUSEHOLDS 100% 32.1 % 52.9 :, 15. % G\ EXPLANATION OA.PRIORITIES(duneb. additional pages) At of Iowa City 0 MEMORANDUM DATE: June 18, 1976 TO: Neal Berlin, City Manager ' FROM: Dennis E. Showalter, Director of Parks 6 Recreation RE: Mark IV Meeting 1" On June 15, I met with the following people regarding recreational facilities and programs at Mark IV: David Perret Jacqueline Kebschull Andy Anderson Phillip Gonzales Steve McCurdy Don Schaefer Bob Lee Hally Adams Marilyn Levin Councilperson Mark IV resident Mark IV resident Mark IV resident Mark IV Staff Johnson County Regional Planning Commission Recreation Superintendent Asst. Recreation Superintendent Recreation Supervisor The residents requested a bus pass arrangement to and from Mark IV and the Recreation Division playground at Horn School. The children would be in a group and would have a chaperone. They would also like to investigate the possibility of a bus pass to and from the Recreation Center on Wednesdays and Saturdays to take advantage of IOC swim days. Again, the children would be in a group and would be chaperoned. Marilyn Levin offered her assistance on where to find arts and crafts materials (some of them free), and assistance to the Mark IV recreation people on how to run an arts and crafts program. The Mark IV Staff was invited to attend the weekly playground staff meetings on Fridays at 3:45 p.m. in the Recreation Center. The Staff discussed past problems with the Mark IV management which kept us from running a complete, effective recreation program. The residents indicated that Mark IV is apparently undergoing a change in ownership. / of ISIS CIVIC CINI SNINOTOM dT. ^ Y,IOW 'J„( 13391 ]561800 June 21, 1976 Y,Yp1 YAMY NlUNAIRI(11 COUNCIL YlYt(IU AMM tAW(N r,Otr A . ” n UAR" Sl m NOt(11T TVIVI V(V(NA Mr. Leon Lyvers R. R. 2 Iowa City, Iowa 52240 Dear Mr. Lyvers: IappreCedtheuvcho�rt�ry sane Meeks ago to review with you the City's bidding andPurchasing procedures. Since that time I have looked into the matters which you brought to my attention. You then indicated that back in 1973 the City received bids for nursery stock and after receiving the bids requested a revised bid from a single bidder, not yourself. As the City did not have centralized purchasing at that time, there are no detailed records to reflect such actions. However, I would agree with you that it certainly would have been preferable, under .the circumstances you described, to give all bidders an opportunity to rebid. Another problem apparently developed with the tree trimming contract in March 1975. Enclosed is a copy of a letter which Mr. Struve sent to you at that time. Considering the fact that there was a $2,500 difference be{ween the Breeden bid and your bid, I believe it was prudent for Mr. Struve to seek execution of the contract. Again, similar concerns arose concerning the 1976 contract with Breeden's Tree Service. Enclosed is another letter which Mr. Struve wrote -to you on March 9, 1976, concerning that contract. In addition, you raised other ques- tions concerning the filinglof the bond and contract execution. The contract for that bid was executed on March 12, 1976, and the bond is dated April 22, 1976. The other contract with Noel's Tree Service was executed on March 8, 1976, and the bond is dated March 9, 1976. Immediately after the receipt of these bids a time extension was granted. In my opinion might have influenced the bid prices. , such an extension ou raised the City's Lastly, eelservice. Currentlythe City does not bidprocedures in emergency tree wocork. Howevng er the Finance Department has been instructed to develop a procedure for bidding such work. Mr. Leon Lyvers June 21, 1976 Page 2 After considering all of the issues which you raised, I have directed the Finance Department to procedures: initiate the following changes in the Cit Y s purchasing 1 MY changes in terms or conditions of bids prior to execution of contract will be communicated to all bidders for revisions or the entire item will be rebid before the contract`is awarded, Possible bid 2• A successful bidder will be notified of an or contract procedures in the first Y deficien to achieve co instance and the Cid the band the instance Ola first with he contract and bond City willattempt fied in writing that a second Occurrence procedures, Also, in the successful bidder will be noti- liquidated damages by the Ci can ence will result in retention of= and further that a third failurean provided by the bidding- document; removal of the bidder from the will �n all City's qualified bidder listlt in`the I hope this review and the changes proposed will make it continue to work.wi.th the City of Iowa Ci that you brought. these matters to yPossible-for you:.to tY•' I certainl appreciatethefact:_ ,, n9' attention. Sin rgiy yours, Neal G. Berlin City Manager Is Enclosures i cc: City Council Finance Director I . ......_ ..--'•- , _._w. '-April=3:-•1975==:• •_ Lcon E. Lyvers Route. 02 .._ =:=�:t�_'a::J °:••� . Prarie Du Chien Road +int of ire .e•3 Iowa City, Iowa 522.10 Dear Mr. Lyversa - -- -' - :'his. letter is in responae.to Your letter_dated march 31. 1975.and your request for some.-inforaatton, in-writin4.-, rogardin4," Street Tree -Trimming n4 Contract 975-8952. Broaden' a. Tree Serriea_siitimittod a perfor^s_^^-e bond to the Citg t3ark on March 14,;1975, an&Wayne Sreeden_•signed the contract in question on Yarch 28, 1975. - _ ' inEormatico in.writing,.I assume -yon quwation Since you requested the above . the legitimacy of the City's actioas in tions to StretjLs contract 'I vg"Idlrefer you to Itan 911 in the General Specifications fot Street Tree Trin4 wisieh govern contract 1175-8952. and Item 911 ea.Page.GS-4 and GS=S entitled; "Execution of the Contract.' .The thir3 paragraph of•this Section' states 'failure to file contract bond in -the sum specified, or to execute the contract within ten days, _shall be. just cause for the anul.1ment of the award or of tht_ contract, It executed, and it is understood by the bidder that in the event of the anillment of the award of the contract, the amount Ofdthethcertified check aha1L be. retained by the City tract delay or failure of the bidder to enter into In my opinion, Breeden Tree Service was iwgligeat in not.seeiag that the contract was signed within the ten day t-ime,piriod referenced under Item #U. However, considering the facts and circumstances I did not fn�i'that it would be in the best interest of the City oL.Iowa City, to exercise the right available ,of anulling the award to BreedenTree Service- Wayne Breeden wanted to perform the tree trimaing.work, heevas not refusing to 9i9a the contract, and he submitted'his..bondwithin, the tea day Period. I felt the interest of the city would be better. served if I pursued the matter and obtained a signed contract with Breeden Tree Service. - Mareh 9, 1976 N.r. Looe Lyvera Lyvers Tree Surgery R.R-2 P Iowa City. TA 52240 Dear Hr. Lyvars: On March B, 1976 you epoka to ne in my office regarding Tr 076 an 213m las�Bid -8710, which Wag opened on February 27, 1976. Spacificau7, yw questioned the acceptability of the aaangr in which Breeden Tree Service indieatsd'its bid price for List pl and List P2. I have eaelosed';a copy: Of the bad document which Mr. papas Dresden submitted on behalf of 3reeden Tree Service. The portion of the bid in question concerns the area in''` which the bid prices for List 91 and List 02 are to be indicated.. ",,You- 'recall- Lista 01 and 42 are actually optional bids For trimming work on', the sae+ trees in the Cit. Pares, with the difference being that Liat'41 calls for no debris clean-up while List 92 calls for trimming the a+zae'. trees with clean-up of all debris." Mr. Breeden did Dot clearly indicate a separate bid price for List 01 and List 92, but instead wrote in large numbers a aingla figure of $6,640.00 across both lines for the Lista O1 and 42. However, as yon can Service bid document, payee see on the enclosed copy of the Breeden Tree Breeden did parenthetically note dpeetlp below the bid amount that the $6,640.00 figure was for both Lints 01and02. I have reviewed the Breeden Tree Service bid documents and find thea to be acceptable. I dodnoatf'eal that there is a aubetsatial reason to reject the bid and retake the bids for this ti&e-t ' r'-plea project.. Ie." have additional questions regarding this contract. please contact as.' Sincerely, Thoras J. Struve Purchasing Agent 3JS:bac cc: Billie Hauber How's Tree Service Pat Strabala wnthe �amcnm� of EPITu� t end ohe3 o hold vow bid-chct'^A +]oar. �azlia�t still .wi h to aiscu., tht� `� ... convenience. �� aate.e�'. SaI....� vt- AW S 4 lncerely, c' Thomas J. gt uv f_ Purcha 4 Agent sem- siA DIPartment of Finance nk -rT`SY iii it fa`ir"rT: r... i Ny ._ Aty of Iowa cityMEMORANO• ` V 11/1 DATE: lune 18, 1976 � TO: Neal Berlin, City Manager dpi Pat DennisE_ la, Finance Director FROM: is E. Showalter, Director of Parks 6 Recreation Il/t N RE: Operating Budget Money for Playground Equipment for North Market Square Park 1 In the FY 77 Budget 9200 series, Playground E listed several pieces of new or replacement for various Equipment) we have Square and Parks. We had scheduled $650.00pfor gNorth equipment $3,500.0p $2.650.00 for Upper city Park, We now have earmarked of R,C,D,A, money for Playground equipment for Upper betshiark. to a $2,650.00 for uthe e Upper City Park equipmentcanNorth Market S ive us we need to meet the Neighborhood AsaociationWhich lsgrequeat that we match their more than ment. $1+200.00 with $3,000.00 of our money y for new equip- /ef i 61ty of Iowa City MEMORANDUM DATE: June 10, 1976 TO: 'Neal Berlin, City Manager, and Dennis R. Kraft, Director of the Department of Community Develo enb FROM: Julie Vann, Redevelopment Specialist Jam""'" RE: HUD 312 Workshop Ao Wednesday, June 9, 1976 GrA, FiJD Area Office, Omaha ATTENDED BY: Dennis Kraft and Julie Vann lei MAJOR SPEAKERS: Walter Link, Rehabilitation Officer aa. HUD Regional Office, Kansas City F� `/�� Bill Schumacher, Community Planning & Development Representative HUD Area Office, Omaha Housing Rehabilitation programs are not new. The "115" program, which is no longer available, provided grants to encourage home improvements. The "312" program is a 3% loan program that was scheduled to end this summer, but with new congressional interest, may be refunded next year. (Nationally possibly $200 million dollars) Manuals were distributed, and implementation procedures were discussed as summarized below. * Loans are extended to property owners at 3% interest. * Individual property applications are submitted to Kansas City office. * Refinancing is eligible, to combine improvement loan with mortgage, to keep payment within 201 of applicant's monthly income. * Closing costs --appraisal, credit check, title search, etc. --are eligible expenditures if project application is accepted by HUD (otherwise the City or applicant must pay costs.) * Program administration must be paid through CDBG or City funds, etc., not 312 funds, * Promissory notes are used for loans up to $3,500; larger loans become liens against the property. * Participatingmstructures must1meetomin1imum code standagdowhen work is completed. * Eligible structures include owner occupied, invester owned, and mixed use structures. * There are no defined income limits, but applications will be funded with priority given to applicants showing the most need. From now until August 22nd, 3.75 million dollars is available for 312 loans from our Regional office. Cities were urged to apply as soon as local processing procedures can be arranged. Initially the Regional office will review each application. "Loan authority" will later be delegated to cities with responsible rehabilitation finance officers. Cities should allow ten days for loan processing in the HUD office. D3 Neal Berlin and Dennis R. Kraft June 10, 1976 Page 2 - Memo Forms, manuals, and updated information will be,forwarded to all workshop participants. Now that we've got our 'foot in the door," we need to set up a program that can utilize these funds. It would be'a good way to fund some of our Iowa City rehabilitation program, thus allowing us to amend the HCDA-CDBG application and divert funds into other programs." HCDA might fund all grants and administration, while 312 funds all loans. JV/ssw �fty of Iowa Cfty \N°a EMORANSbM ---� M ---, DATE: June 18, 1976 TO: Neal Berlin, City Manager, Pat Strabala, Finance Director; Julie Vann, Redevelopment Specialist, Eugene Dietz, City Engineer FROM: Dennis E. Showalter, Director or Parks 6 Recreation RE: Park and Recreation H.C.D.A. Funds In reference to the memo "Amend,:d FY 1976, 1977 H.C.D.A. Programs", Item 07 - Park Improvements and Additions, subsection (a) City Park - $100,000, we expect to proceed as follows: 1. Playground - Lower City Park $30,000 2. Playground - Upper City Park $ 3,500 3. Trees $15,000 4. Spray Pool $ 7,500 5. City Park Pool Lights $12,000 6. City Park Tennis Court Lights $12,500 7. Mercer Park Tennis Court Lights $12,500 8. Log Cabin Restoration $ 2,500 9. Parking Lot B $ 3,530 $99,030 I will be asking Engineering to re -start work on the specs for items 4, 5, 6, and 7. Item 9 riveds clarification. In regard to 7 (b) - Neighborhood Parks, $76,000, we intend to return to our original plan of attack, less $1,100 of uncommitted money for Northeast Park and $3,000 of uncommitted money for Villa Park. The trees have all been planted, the specs for play equip- ment, picnic tables, and backstops, etc., are ready for bid. I will need Engineering assistance on Mercer Park ball diamond lights, the asphalt nature trail at Willow Creek, and the gazebo at Villa Park. In regard to the FY 77 allocation of $147,500, I understand it is to be spent as follows: 1. Land for Expansion of Hickory Hill Park $70,000 2. Shelter for Willow Creek Park $25,000 3. Shelter for South Hollywood Manor Park $25,000 4. Pond Bank Stabilization at City Park $27,500 and Contingency $147,500 The H.C.D.A. money originally allocated for North Market Square Park improvements will be taken from the FY 77 Operating Budget. /ef Sity of Iowa City MEMORANDUM RAN•.1?UZ fir ' DAT11 6/23/76 TO: City Council FROM: Neal Berlin, City Manager RE: poetry on the buses contest. Attached is material from Morty Sklar regarding winners of the poetry contest, including the texts of the winning poems that will be posted on city buses about July 1. T4 5 44 T44 t4 u, M ORT V SKLAR : E M Af E S S. - PRESS Post office Box 1585: Iowa City, Iowa 52240 : 319-338-5569 FOR IMMEDIATE RELEASE June 23, 1976 POETRY IN THE BUSES The eight winning poems in the Bicentennial Poetry Contest sponsored by The Spirit That Moves Us magazine, were selected from 168 poems submitted by 99 entrants in 41 Iowa towns an4 cities.` The first three winners received cash prizes and will be published in the September issue of The Spirit That Moves IIs, edited by Morty Sklar, and published locally, containing works from all over the United States as well as other nations. Enquiries about the poems or/and the magazine should be addressed to: Morty Sklar/P.O. Box 1585/Iowa City, Iowa 52240. The contest was partially supported by a grant from the Iowa State Arts Council in cooperation with the National Endowment for the Arts, and local business people and individuals. Advertising space on the city buses was donated by The City of Iowa City. The eight winning poems will be on all Iowa City buses and Cambus (the University of Iowa buses) by June 30th. THE WINNERS: Ann Conner of Coralville is a student of American Indian culture, and is tied for first place with Barbara Yates of Des Moines who is a lawyer & mother, and has edited a book on women and gay organizing, called We'll Do It Ourselves. Jerri Evans of Cherokee, third place, says her violin lessons at age 4 helped her write poetry. (MORE....... Poetry In The Buses page 2 Edith Couchman of Iowa City works for New Pioneer Cooperative Society at Stone Soup, their natural foods bakery/restaurant. Ed Smith of Iowa City is a servant of Jesus Christ, pastor of Bible Missionary Church, and custodian at University Hospital. Ann Snyder of Coralville is writing a novel and has helped edit a book of plays by her mother. Caroline Embree of Iowa City says her hero is Cyrano de Bergerac. Margaret Ann Halvorsen of Lake City has been champion hog caller of Iowa for the past six years. Winning poems will be read at the Byron Burford Circus w of Artistic Wonders, part of the University of Iowa's bicentennial celebration, Friday, July 2nd at 3 p.m. and Sunday, July 4th at 3:30 p.m.I (nn' t ) THE POEMS (all eight of the following poems copyright 1876 b� The Spirit That Moves Us) (credit must be given to The Spirit That Moves Us.in the reprinting of any of these poems for news purposes%or otherwise.'. by Ann Conner (tied for let place) The hand that held the main sail line, in a stout knot of muscle and veins against the salty, wind,, later steered,.a ferry boat across the Mississippi, then went West, panned for gold in the sunset,; behind the Rockies; and busted, wandered back, one finger missing, to plow black Iowa bottomland, to crumple a,clod the size.of a skull .in that four -fingered fist. Poetry In The Buses page 3 FIVE WAYS OUT . (tied for 1st place) (for Mindy, Karen, Colleen, Mark & Sascha) by -Barbara Yates Let me beat the drum slowly to your Light step. My rhubarb wine hints of Spring and the Rituals of the newborn. Bubble -gum anarchists, Search your attic for silver dreams. If the sun rises, wake me with a shout. CHAUTAUQUA TIME (3rd place) by Jerri Evans There is enough laughter And buttered popcorn To go around for all, The summer of Chautauqua Time, When'Sweet Show comes to town. The tent gently rises like a giant mushroom With strings attached,' to keep from soaring. We hold our lucky number for the S o'clock show.` c AMERICA, 1976 by Edith Couchman In the eye of the hurricang1little stir from the gale; In the center Of the eye, one last chance for:seeing= Jeffersoi,ian dream and the citizen farmer', , The Grange, the co-ops, and love of black earth, Henry Wallace, Amanas, and the populist uspurgIe Conservative men in horse drawn wagons Bearing more promises for the future Than a new Ford, Henry Kissinger, or even John -Deere. ss:(MORE..... Poetry In The Buses page 4 BICENTENNIAL by Ed Smith many republics, rushes, secessions, insurrections & certainly regrets later we have our choice of french, italian, blue or thousand from clark field to the rhineland y'all come THEY STEPPED by Ann Snyder they stepped onto the soil called Plymouth Rock and worked to forge a future. they flew above the hills of Kitty Hawk and into our soaring hearts. we walk on the moon they always dreamed of. OLD GLORY AND THE BUSES by Caroline Embree "E pluribus unum" our motto does say, And it's just as true now as it was yesterday; Tho originally said of the States of the Nation, Today it applies to our town's transportation. Unlike Paul Revere, we don't ride one by one; Our "horses" eat gas - something had to be done! "Tempus fugit", "sic transit" Paul's "modus vivendi" But Old Glory waves on, and: the buses are handy. (MORE.... • 0 Poetry In The Buses page THRESHIN' TIME by Margaret Ann Halvorsen Threshin' weren't just gettin' The oats out of the straw,, 'Twere fellowship and partnership A kind of country law, And I'm a thinkin' brother That the world would seem more free If we'd get the old time feel again In our new society. OF ABOVE POEMS COPYRIGHT 1976 BY THE SPIRIT THAT MOVES US. THE ALL EIGHT OR ALL OF THEM, TO CREDIT MUST BE GIVEN IN THE REPRINTING OF ONE THE SPIRIT THAT MOVES US'. / (30) 0 Quad City zditori.l Davenport, Times Page Sditor Iowa To thn TrLiltors �\Oh _1303 Lukirk love City1 Iowa 52210 June 191.1976 A reoent report from Antonio 3uasol Director of the Animal Pro- teotion Laegue of Johnson County, a0ncaroln3 animals transferred from Iowa City's zoo to the Davenport Children's Zoo et ?e3er7mzy Park was very disappointing. Iowa City choose to close its zoo and trynsfer all animals because adequate funding was no longer nvsilr+hl:+ to provide humane care. ^chat the arctic foxes and skunks Bold to Davenport would end up in worse oonsitions is de- plora bla. ,ill codern approbohes to zookeeplug stress orea ing conditions which duoliaa to the an1=81 0 natural eavironment as nearly as pos— sible. In a natural setting the animals can be kept healthy with a minimum of stres%. Such settings can be of educational value to young people beoauae they see the animal in itg p130e in nature rother than as a specimen In a cage. �r>a if zoo animals are to be simply exhibited in cages there are minix.l standards which mast be met. Animul•s must be glv±n oil"uxce protection from heat, nolle and other atrss_ea. 'PhAy should h>'Ie some ureas of privacy away from people. All these case to be looking bt the Pe$ervm ry Park zoo. ;he paopl9 of ?'avenport should decide :thetber they et+nt a zoo that Is ractual17 something children can learn from and enjoy or whether they are content to have nothing more than "animals in 0$968.' Sincerely, co; Davenport City Council Mary r7auh4user ,7ucnev •P. Walterz RECEIVED JUN 2 1 1976 Mayor Mgry Neuhauser Civic Center Iowa City, Iowa 52240 Dear I.1=iyor Neuhauser: • 0 1\01 1303 Lukirk Iowa City, Iowa 52240 ,June 19, 1976 I don't know if Antonio Russo has been in contact with you about the conditions they discovered :,t the Davenport Children's Zoo but y -)u may have seen a copy of the letter she wrote to Dick Lane. I don't know If there is anything you'll be able to do about this but I hope you can use whatever Influence you hsive to see that conditions there might improve. I enclosed a copy of a letter I sent to the Qu,d City Times. I hope that the arctic foxes and skunks will be taken care of properly if the public understands what Is needed. lncerel/y� q Js nes P. Walters TO cCLLLI,Cd i a 0 MINUTES OF STAFF MEETING June 23, 1976 Agenda items from the meeting of June 22 were discussed: In regard to the request to hook onto City sewer system outside city limits, Public Works was requested to call Councilmember Balmer to learn more about the situation.. Also, a map should be obtained showing proximity to city limits. This item should be included on the formal agenda for Tuesday, June 29. The Chief of Police and Assistant City Attorneys were requested to meet regarding the ordinance for taverns. The resolution approving Sunday liquor sales at the Copper Dollar was deferred until next week's meeting. A report on this item is due from Legal Department. The Director of Community Relations was requested to put out a news release regarding the problems encountered with floral arrangements in the Cemetery on Memorial Day, including how this will be handled in the future. The Legal Department was requested to check the model traffic ordinance in answer to a question which arose concerning loading zones and why this is enforced on Sunday. The Director of Community Relations was requested to put out a press release regarding the University's "rent for service" program. The Director of Finance was requested to have the Parking System Super- visor inform the City Manager when he could get information regarding increased parking fees to the Council. Councilman Selzer had asked about the status of the park program as related to HCDA funds - particularly interested in pond bank stabilization. The Director of Parks and Recreation and the City Manager will meet to discuss this matter. The Director of Community Development was requested to write a letter to the Board of Supervisors regarding River Heights. The Director of Public Works was requested to check with the City of Coralville to determine the status of the moving of a gate by Rock Island. Is there anything the Mayor, City Council or the City Manager can do to encourage this move, Coralville has proposed the disannexation of the land across from Payless Cashways Hardway Store and the annexation of this land to Coralville. This matter will be discussed by the City Attorney and City Manager. It was requested that Maryann Milkman of the Department of Community Development write to the Iowa City School District regarding the sidewalk on First Avenue. The Legal Department is to provide a report to the City Council for next week's meeting regarding the closing of Dubuque and College Streets. This should include a schedule for closing streets to traffic and information on how this varies from the ordinance. Determine if this ordinance needs to be rescinded, Minutes of Staff Meeting June 23, 1976 Paul hmeeting is to be scheduled by Paul Glaves to include Dennis Kraft, A me eti Neal Berlin and Jim Brachtel to discuss a staff recommendation meti to the City Council on street closures in the.urban renewal area. The Administrative Assistant informed the staff about the delivery and pickup, services being performed by the summer CL-TA worker, Jennie Pettit. The Director of Personnel informed the staff that she is working.to update job ven to department heads to review and then descriptions. They will then be gi the individual employees. The staff listened to and discussed the fourth AMA tape on organizational development. • 0 \ND°\ THE WALL STREET JOURNAL, Thursday, June 17, 1976 vmes Municipal Leaders Try to Cure Economic Ills, But the Medicine Often Worsens the Ailments A WALL arexer Jel'..AL New Rea.be (Retarding Recovery As many American cities have sunk Into: Such job reductions, Imlosed In areas of 1 deepening economic problems over recent high unemployment, have the Immediate eh years, municipal leaders have tried both to! feet of retarding an economic recovery, oft cope with the immediate effects and to find course, however desirable they may be 1 a I evontimi solutions. i long-range strategy of reducing bloated mu- y The short-term measures generally In-; niclpal payrolls. volve attempts to reduce disastrous budget! Government retrenchment strikes most v deficits; however, such meeaures, which heavily in cities like Albany, a elate capital t mainly consist of raising already -high taxes where almost TA's of the jobs are govern• and reducing municipal payrolls, tend I.o, mental. Hundreds of New York State work• gravnte name current problems. The I. ers have been laid off or forced to take pay I term measuren generally Involve attempts cuts. to rebuild downtown mesa by luring people "Government In feeling the pinch and Is and businesses back Into the doles; how• dampening our recovery," mys David J. t ever, such plans provoke widespread skepU• Nyhan, a stale, labor department analyst. clsm. local bwlneaamen In Albany agree. "The Told of a Massachusetts official's fore• auto dealerships In this wea have been hurt- ! t cast that Lowell is "going to be the sucm Ing," says John S. Murray, general man. While the nation as a mhate is In the ager of Marsh Hallman Chevrolet Inc. Even local n mals, their owners say, we feeling I I midst of an economic upturn. many o/ Ile RI rifirm are still finding the. pomp rwph. the pain. Thts in the second M tux, stories ernm. AL Uro same time that belt -tightening Ininp the cities' plight dilves In many local governments are fore. Ing officials to weigh more cerefdlly munici- pal spending priorities, lagging rebounds story of the elate In five yearn" because of from the recession In many cities are fare' plans to put urban -renewal money Into to Ing officials to face the problems of long - old mill town, James Howell, chief econo- term eeonomle deterioration. mist for the Flnl National Bank of Boston. ,•,� recession may have been a good says he has heard that kind of talk before. thing for the city of Ins Angeles," mys Rob. "If things are m good m they say UeY are. how come they have M unemployment"' ern erW. . "It m de theoffiml o a real estate concern. "Il made the mayor end the city he arks. council see the problems of the City.** Many cities that are economically in �� In New Haven, Conn.. Mayor Frank trouble—recoverfng slowly from the recent-� Wgue_ says he has made economic develop - recession, trapped In a long-term decline, or ! ment his No. 1 priority since taking office In both—levy taxes so high that the wmpeU- _ January. tiveness of local companies often is Im• Lures to Business paired. In I.oe Angeles, for example, buss- In response to the slow economic recov- nessmen complain that they are hurt by the a In baa Angeles, municipal and corporate city's groin receipts and Inventory levies. leaders there are seeking to attract new which other nearby cities don't have. Towne businesses—and to (xavuice businesses not In Connecticut have lured companies away to leave. New Haven is trying to sell land to from New York Qty with IIIc siren call of companlen willing to move into the city; It aharoly lower taxes. aieo hopes to buy the historic Taft Hotel and Taxes Going iGgher ell It cheaply to a corporation u a head- I In some troubled cities, nevertheless, leo quarters building. les are headed sharply higher. Phlledelphfa Buffalo, N.Y., also Is on the prowl for will put Into effect on July I the biggest tax new business", particularly for Canadian Increase In Its history; properly taxes will companies Interested in entering the U.S. hoar 28.3% and wage taxes 30.2%. In addl- through the eaWy acomsible Buffalo•NMg- llon, the city's buses and nubwaye are trying acs hard,,..-rnat-s really where the future to raise fares to 50 cents tram 35 cents. The • of the ares Iles," says George Smyntek, se. mayor of San Francisco has proposed In -i, nlor economist for the New York State LA - creases In the hotel tax, the parking tax. Uro bar Department In Buffalo: "It has a strate• real estate transfer tax. the groes receipts gic location between the U.S. and Canada." and payroll tax and the telephone user! tax. Besides seeking to attract companies to All of Nese taxes we mostly paid by busi- the city. Miami, F7&.. Is trying to cope with nese, a chamber of commerce official cam- the lag In construction there with a typical �Plains- municipal - remedy: more construction. But despite high taxes• city after city la Among the building projects we a park, a running a disastrous deficit. Eveg wlNwt convention center and a four -square -block an Immediate threat of bankruptcy. the ef- government office complex. The city also fects are serious. Detroit. which is running a has Just approved a Sz million bond Issue to $43.7 million deficit this year• has reduced build low-income housing, and the state lag - city employe totals about 20%. Although Idattim has passed a tax -statement bill to some of Nese people have been rehired with encourage. prlvate'constructlon. federal funds, the personnel cutbacks have A convention center also to being planned resulted In library branch closings and re- In Buffalo- demolition work is elated to be- ductlons in firemen on duty and In police gin next month. . freeway patrols. Shopping Ma11R Popular Compton. Calif .• a city In the hs Angeles Another lactic being widely employed to area that has become a classic victim of bottle deterioration In business districts In "white flight.-- In faced MN rising operating the cresen of a downtown shopping mall. A costs and stagnant tax revenues; r -a re- $T.D million mall recently opened In (karn• mull, It recently announced that it will lay off town Memphis, far example. The Iden often lee of Its oto municipal workers. meems to work. In Wilmington. Del., most Even cities currently about breaking downtown merchants have been pleased by even are having difficulties. Although Buf- the new six•block•lagf Market &reel Mall; falo hopes to be In the black for the year they say business has Improved cdxsldern• ending June 30, the city has an accumulated bly over the past year. In 1'Nladelphls• the operating deficit of &H.s million, Its tax base Progress Plass shopping center. canted out h,.m slipped somewhat. Its property -tax de- of the middle of what used to be the North Unquenclen have reached record levels. and Philadelphia black ghetto. has been dml• a reduction in its credit rating has resulted lacly successful In a crippling inability to borrow. so slated for the ax next fiscal year we 738 city jobs and 400 more In the educational sector. A variety. of other projects are being pushed In ailing cities. The renewal effort In Providence, R.I., center aroutW a local effort, led by Textron tic., to buy and renrvate.the 500 -room, 58- earold Biltmore Hotel. The city and state else we trying to attract a developer to con- crt the crumbling downtown railroad stR- lon Into a bus and rail transportation hub and shopping center. Detroit leaden are lasing much hope on the new Renaissance Center office build. ngs; they believe the project, where occu- pancy will begin this summer, will attract ; new businesses downtown, increase conven- lon spending and lure back suburbanites. An with many such projects, however, Rkeptles abound. One Detroit tanker worries hat many top•grade tenants will move Into Ne new office buildings frmn older down - I quarters, which Nen will stand empty ndeffnllely. Adds a private moramlat In the oily: "Overall, IZetrolt Is still an a down- ward trend." Tax -abatement plans also stir some skele Uctsm. In Wilmington, the gi-a-month head - tax that employers pay on each employe has been eliminated foe one year can all newly created Jobs. In addition, a tax•Inceitive program exempts newly constructed Indus- trial or commercial etruclures tram all real estate taxes In the first year fonoving occu- pancy; In each succeeding year, the owner Is laxed an Increasing 10% Increment, until full taxes arc paid In the 11th year. But ex- cept for an office building being backed by Du Pont, a new hotel std name govermhent buildings, there Is IIWe Induntrlal or com- mercial construction activity In the city. Chicago s Tactics . While the economic -development carrot Is being offered by most cities, name are trying the stick. In Chicago, where financing problems led to closing of the public schools 18 days early, Mayor Richard Daley has re- auacitaled an old city statute requiring pub- lic employes to live In the city. If they don't move In by Aug. 1 or present documents showing an Intention to do so, they are to be fired. The city declines to state the number of city workers affected, but anywhere from 5% to 30% of the 29,00o city workers (ex - eluding about 18,000 policemen and firemen . already hound by the ruling and more than 43,000 leacheral are estimated to live out- side the city. Whether much tactics will succeed any better than attempts to lure people back to the clues, no one knows. But what Is certain Is the abundance of skepticism about eco nomic•revlval measures. Even the cities most ardent boosters talk an iffy language. Usten to Buffalo's comptroller, Robert Whe- lan: "If we can hold on through this period of shrinking, if we can wait tin our population reaches botlon, and if we can succeed In de- veloping things that are Part Of the eco- ne r"' base ... Nen we're going to be a healthy, mid•slud city." i June 28, 1976 To: Members of The City Council From: Bob Welsh Re: Items to come before the Council at the Monday afternoon discussion of Urban Renewal 1. Land -Use: A. Suggest that you address the question of land needed for governmental purposes, in addition to the library. Example #1 - the value of reserving space for a governmental complex. Joint operation and services between city and county. Example n2 - the need for peripheral parking space plus the need for surface parking downtown. (Some persons avoid ramps) B. Elderly Housing 1) A location north of Burlington is desirable. If possible, west of Gilbert. 2) Ideal location - Old Post Office. I would be willing to help get citizen support for this if it would help to influence the GSA. 3) Secondary locations: by present or relocated library 4) West of Gilbert: the possibilities are: in the block with Civic Center, above recreation center parking area. (You know that I believe the best location west of Gilbert is the corner of Gilbert and Washington, but I realize the political reasons why you would hesitate.) 5) South of Burlington - 103 with parking lot, or 93-101. The nature of the development in 83-84 would be a factor. At present, 103 is the best of these two locations, but Burlington is and will continue to be a problem. Hopefully it will be improved but unless the width is decreased (which I realize is not reasonable at this time) it will always be a barrier for the elderly. C. I agree with those members of the Council who would not tie down land use beyond what you have done in revising the urban renewal plan, unless mar- keting consultant indicated that such would be wise in marketing in light of your urban renewal objectives. 0 2. Marketing 0 A. As stated earlier, I am for a multiple developer. I would make it pos- sible for developers to bid on adjacent land. I would prefer that parcels 83-84 be developed as a single unit. If not, this is where I think the city needs to secure the services of a marketing consultant or to use one of the two other approaches suggested by other citizens; namely, Hamit's suggestion which in reality is a master broker, and Dennis' suggestion of a Community Developer Corporation. B. In relation to Staff Analysis of Land Marketing Decisions: page 9 I favor a) allowing free enterprise to group key parcels if desired. I believe the advantages of a)listed on page 10 are what the citizens want. I do not believe that parking locations must be pre -designated. I believe you could indicate that parking adjacent to or in connection with the development of a major department store %ould be negotiated. c) is not objectionable to me if 83 and 84 are the only parcels grouped together. I would makret 83 and 84 on whatever basis would best assure a major department store. C. I hope that the cuty can market land on the basis of multiple factors. a) price offered b) type of development projected - relation to objective c) the time schedule for beginning and completing of development d) probf of necessary finances to carry out the development If this is not possible, I would go for a fixed price and use factors b,c,d. o:' h,(}cr - (F- r6S`: Q✓{ G F 01 1n ✓tht-1 Plar/ rf,.c q ^c F cc: /rfrc r. D. I get the idea from reading and conversation that there are less restrictions on the selling of city owned land than land owned by the LPA. If so, I think that Dave Perrett's question about other sources of funds is important since it might be wise for the city to buy all of the land. If necessary, it could borrow funds from itself. E. I would hope that the appraisals made would be done on the basis of individual parcels, with blocks 83 and 84 being also appraised as a single parcel. F. 1 agree with the view that we should not be in a big hurry to dispose of 101-1 . I trust that this will be considered a part of the total redevelop- ment. It is difficult to anticipate a discussion but on the basis of the two questions which you are scheduled to discuss I think these to be the most relevant points. June 26, 1976, Iolecity, Iowa PRESS RELEASE FROM: AFSCME Local '#183, AFL-CIO (American Federation of State, County, and Municipal Employees) Negotiating Team Representing City of Iowa City and Iowa City Public Library workers AFSCME Local #183, AFL-CIO, representing employees of the City of Iowa City and the Ioti•:a City Public Library announced today, after a final session with management representatives, Ehat negotiations for a new contract covering Fiscal Year 1977 have broken down. AFSC14E renresentatives have initiated a request to the Iowa Public Employment Relations Board for factfinding. Factfinding is an interim step leading to binding final offer arbitration. The primary disagreement is management's refusal to continue the cost -of -living clause as specified in the existing contract which expires on June 30, 1976. Other items still unsettled include the form of the pay plan, dues checkoff, duration of the future contract, longevity pay, a_nd management's request that the Union drop their two Unfair Labor Practices complaints preciously filed. Union representatives say they could not agree to management's final offer because it would have provided less than the cost -of -living increase required in the present contract. r 0 tUUNTY ere rusTrC EMPLOYEES AFSCME LOCAL 183 (AFL-CIO) June COOTRACT NEOOTIATIONS UPDATE • 28, 1976 (Emergency bulletin from AFSCME 183 City/Library Bargaining Team to all AFSCIJ1E 183 members and all other members of the bargaining unit) Negotiations with the management bargaining team for a new con- tract for fiscal year 1977 broke doom Saturday afternoon over the issue of continuation of the cost of living formula in the present contract. The City will not agree to.a formula linked to the cost of living -- instead their final offer to us was a flat dollar amount of 1;50 per month per employee. Our present formula would bring us $80 (or a 9.879% increase) with a comparable amount next year, we believe we will have a good chance of winning in arbi- tration because the present ;formula was management's own proposal during contract negotiations last time in 1974. But -- management is refusing to go to arbitration on grounds that our present contract (which they have honored all year long) is not valid because it was negotiated before our state public employee law went into effect. We may have to take them to court to see that they honor the contract they signed in good faith only last year. Another factor is the recent Supreme Court decision exempting public employees from coverage under the Federal Fair Labor Stan- dards Act. This means that local governments no longer are re- quired to pay their employees over -time or pay minimum wages. The only guar-�ntce we now have is our union contract. i ++++-F+ I"+++4 -1 t - +i ++i"++++.F+++++++++++ TO TIS SPECIAL UNION 1✓,CI,r1I3ERSHIP MEETING I'1EDAIESDAU , JUNE 30, 7:30 p.m. First Christian Church, 217 Iowa Avenue to get your questions answered and to discuss what happens next ++++4 1 +++++++ f +A 4 -+i -+++i"++++++++++++ We will be going to factfinding next -- an interim step leading to arbitration -- we believe we will be successful. JOIN US 'TUESDAY NIGHT at the City Council meeting, 7:30 pm, to observe the discussion on this point. SEE YOU THERE! In solidarity, Ellen Flowers (Parks & Rec.) �, ,_� �%✓��,�;� Renee Toback (Community Develop. ) �tUVern Fisher (Plater) r'. Bernie Kirby (Parks & Rec.) I?aureen Hoses & Carol §paziani (Library) Cwo t�Ta tc AFSCME 183 Bargaining Team Q t v TO 'TT SHELi ER 10� .Y f;o 6' }1 OPeN TRs7FFic L g vL cj' 1oi 6" f- y lo. WASHINc�roN Sr. (ACCcss 66TWEEN CUMON AND CPPITOL TO 13L45C5 AND SERVICE V6HICLES ONLY) PENTACREST .1 )o. SHELTER Cv�` INFORML COUNCIL DISCUSSION JUNE 231 1976 8:00 P.M. The Iowa City Council met in informal session on the 23rd day of June at 8:00 P.M. in the Conference Room at the Civic Center. Councilmembers present: Foster, Balmer, deProsse, Selzer, Vevera, Neuhauser, Perret. Absent: none. Staffinem-, bers present: Kraft, Stolfus, Glaves, Berlin, Eggers, Morris. Mayor Neuhauser presiding. Mayor Neuhauser stated that Council would continue with the discussion of the urban renewal plan. Councilwoman deProsse asked for an explanation of "100% lot coverage", which was given by Paul Glaves. He also stated that on page 10, it had been decided to defer Item #8, con- cerning the overpass. LIBRARY Director of the Library, Loll Eggers presented several comments concerning the proposed LirT ary, noting that the con- sultant's report was due on July 1. She cited the points to consider in siting a public library which included, (1) it should have maximum accessibility and visibility, and (2) it -should be in an area that people frequent because of other shopping. Areas not to be considered included parks, governmental com- plexes, or residential areas. The consultant had considered sites in the area east of Clinton, North of Burlington, South of Iowa and West of Gilbert, but had narrowed this area down to North of Burlington, between Clinton and Linn, specifically looking at Block 64. In the area of the 50,000 square feet as requested for a single level building, parking had not been provided for. Eggers noted that the present parking was ideal. TRANSIT Traffic Superintendent Steve Morris was present for dis- cussion and to present a proposal on how to deal with transit at the intermodal transit corner which is the intersection of Clinton/Washington. His suggestion was for two 95' medians in Washington Street west of the Clinton intersection, with one 14' open traffic lane, up the middle for buses and emergency vehicles only. The medians would be 6' wide and there would be a 10' lane on each side for bus loading and unloading. A shelter for each side of the street was proposed. A central transfer point for all transit systems was suggested. When 0 0 Page 2 Council Discussion June 23, 1976 asked for alternatives, Morris advised that no'other area would accommodate all three systems. If Clinton were closed instead of Dubuque, Morris commented he would have to investi- gate it. A previous suggestion of providing for a shelter in a building was discussed. Council and staff discussed effect of moving the terminal one block south. The City Manager advised that a preliminary parking report from the consultant would be ready Friday. URBAN RENEWAL PLAN Area 3 - University Area. Staff had recommended moving to Sec. 1 those uses which apply to the use of the Central Busi- ness Core, the balance to be deleted. This leaves the parking, College St. closing,and the pedestrian overpass. Glaves cautioned that this is the plan that the University agrees to develop in accordance with, so Council should lay down restrictions in the Plan they want placed against University property within this area. He stated that any contract for the sale of land between the City and anyone specifies development in accordance with the Plan. The Mayor questioned if the University was depending on the Plan. The Mayor questioned if the University was depend- ing on the vacation of College Street in buying that land. The City Manager will contact University representatives. Glaves called attention to Page IV -26, Paragraph F -- any change affect- ing any property or contractual right can be effectuated only in accordance with applicable State and local law -- and explained it and the letter from HUD in regard to this. It was noted that the City Attorney would have to make a report on the matter. Council discussed paragraph 1 on page IV -11 andiparagraphs 8 and 9 on page IV -12. The Mayor asked the City Manager to ask the University representatives if they want to keep to the same plan, and also to figure out who is responsible for what. Concerning Area 4 - Central Business Service Area Council discussed which streeta would be-Mosed uncLer the plan, and others contemplated, and the effect of these closings on busi- ness and parking. Councilman Vevera objected to the number of streets being discussed as possible closures. They asked for the rationale for the closures shown in the - plan. - -- The City Manager advised that the decisions Council will make about specific land uses and how parking is placed, will have a major bearing upon what the staff relates to them about the value of the previous material. Retail uses on Blocks 83 and 84 were discussed along with parking needs. Glaves pointed out that 750 on -street parking spaces would be eliminated by closures in the proposed plan and lot parking where land is to be developed so a request for 1,500 parking spaces would be 1/2 replacement spaces, and 1/2 new spaces. 0 0 Page 3 Council Discussion June 23, 1976 Council asked the staff to incorporate the amendments on Pages IV -27 to 29 with the appropriate paragraphs in Area 4. On page IV -12 they agreed to delete the words, "in proper relationship to the Burlington -Court Street bypass and access ring" from paragraph 2 of Area 4, and to delete the words "such parking to be in proper relationship to the Burlington Court Street bypass and access ring" from para- graph 3. In answer to the question asked, Glaves explained that the words, "provide for", mean that the Plan should provide for, but that the specifics of who provides for are spelled out by a redevelopment agreement. Use of the word, "should" provides guidance for the developers. It was noted that in relation to paragraph 3, Page IV -12, any development south of Burlington would have to provide off-street parking, but north of Burlington they would not. Councilman Foster pointed out that between parcels 81/4 and 93/1, there is a $3.50 difference in land cost, and between parcels 84/1 and 101/2 there is a $2.50 difference, so those with lower land costs can afford to provide parking. Returning to paragraph 2 on Page IV -12, Councilman Perret suggested having auto -oriented uses incorporated in ramp facili- ties. Ramifications were discussed. The Staff will update some of the paragraphs discussed. Council decided that the continuing discussion would be on Friday, June 25, 1976 at 7:30 P.M. As Councilman Vevera will be absent from that meeting, he was requested to give his views on land uses to the City Manager. The Mayor noted that she would not go to the Conference of Mayors on Sunday/Monday. Meeting adjourned, 10:15 P.M. 0 INFORMAL COUNCIL DISCUSSION JUNE 25, 1976 7:30 P.M. 0 35 The Iowa City City Council met in informal session on the 25th day of June, 1976, at 7:30 P.M, in the Conference Room at the Civic Center. Councilmembers present were: deProsse, Neuhauser, Selzer, Foster, Perret, Vevera, Balmer (7:35 P.M.). Staf£members present: Berlin, Stolfus, Glaves,i Kraft. Mayor Neuhauser presiding. URBAN RENEWAL PLAN Mayor Mary Neuhauser announced the continuance of the discussion on the Urban Renewal Plan with three objectives: (1) to reach a decision about what specific things Council wants to see in the Urban Renewal area, (2) what is going to be the public commitment, and (3) what is going to be the developer's commitment. Next Monday then, Council could get into the question of where the buildings might be most appro- priately located, and how the land will be marketed. City Manager Neal Berlin suggested that first the Council should talk about the priorities that the Council sees as having to be within the urban renewal area. He stated that the Staff had gone through the plan, and everything beyond where Council had stopped the discussions was technical require- ments, no policy considerations, so they would go through and update the material and bring the changes back. Concerning the Redeveloper's Requirement on Page IV -23, he commented that the Staff is not in agreement with the Attorney on some of the problems, and Staff would like to discuss them further and come back to Council with a specific proposal. The first item discussed was housing e1derly and other. Director of Community Development Kraft advised that no HUD Proposals had been announced for new construction, because HUD was behind in publishing the adjustments in the fair mar- ket rents, and they were waiting until those rents came out, then they would probably dump additional units on the market before the end of their fiscal year which is September 30th. The Mayor commented that if the Council is interested in hous- ing for the elderly, they should find out the maximum land cost HUD will accept, then be willing to subsidize the fair market value of the land down to that price. Glaves pointed out that Council could legally purchase urban renewal land out of HCDA monies. Once the City owns it, they can sell for what- ever price they want. The proceeds revert back to HCDA. The City Manager explained the specific provisions in HCDA which allows purchase of land for low and moderate income hous- ing. Glaves explained why the appraisal price was immaterial. Page 2 Council Discussion June 25, 1976 It was pointed out that as an alternative, general obligation bonds could be sold, and this would not be an essential corpor- ate purpose. The City Manager noted that the cost would be 2/3 or 3/4 more than to buy it outright. Concerning housing other than elderly, the Mayor questioned if Council could subsidize land cost down to fair market rent. Kraft advised that there are fair market rents based on median incomes. The City Manager asked if there was a consensus that senior citizen housing was a priority for downtown, and if it was, should the Staff work on the question of subsidizing it. Council- man Vevera favored housing for the elderly but not subsidy for moderate income housing. Councilwoman deProsse favored elderly housing. Councilman Selzer was in favor of subsidizing housing for elderly but did not think it would fit financially in the downtown area because of the fire code requirements. It was pointed out that the fire zone could not be changed. Council- man Foster was against having elderly housing on the south side of Burlington but advised that he was committed to elderly hous- ing. The Mayor commented that the amount of subsidy would deter- mine where housing goes. Councilwoman deProsse suggested explor- ing the possibility of using parcel 93/101 for a housing complex,. and integrating elderly housing into that. Councilman Perret favored elderly housing downtown, but wanted to look at alterna- tives for financing. After discussion of HUD's rejection of public proposal and awarding a private one, Robert Welsh advised that the National Benevolent Association of the Christian Church, and Disciples of Christ, non-profit corporations, had received grant of proposals. Council discussed whether or nod integration of elderly with other would be acceptable to the elderly. Continuing with discussion of subsidy of housing for non - elderly, the Mayor noted that she would rather go in this direc- tion rather than townhouses, and Councilwoman deProsse agreed. Councilman Vevera suggested letting people live where they can afford, not providing it for them downtown. Neuhauser, deProsse and Perret agreed that they were prepared to subsidize land costs for other housing on the land south of Burlington, which is approxi- mately 1/3 of the urban renewal land. Selzer, -Balmer, and Vevera did not agree to subsidize, but if built privately, it would be O.K. Criteria such as giving preference to housing proposal over commercial proposal is precisely the kind of material that will have to be listed in the land marketing documents, if Council decides that is what it wants. The Mayor pointed out that the Council will have to decide if these things are so important that Council will make special provision for them. Councilman Foster pointed out that there will be 306,000 square feet of retail space north of Burlington. As 190,000 square feet of 0 Page 3 Council Discussion June 25, 1976 retail space was feet more of was taken down, there will be developable space now north over 100,000 square of Burlington. inq housing Manager summarized Proshe g for a certain the discussion of s and Vevera wanted tract, noting that Neuhauser, de - Preference and then co to state that Selzer wanted state if no housing was the first ' Place for to let private enter housing bid came in. want housing would be. Prise say where the best a major de artment There was a consensus sions were discussed. store downtown. that all department store Glaves stated Subsidy and conces- cel for is for the Cit that one way to Qet a leasing. integrated develo y to sell a lar g• Kraft commented that where there large enough par - its own; the developer that no departmentcan be differential store. gives away lando get store goes in on succeeded in aPuttingPointed inoa Pafull line rtmentt that °PPingocenter developers have Paul stores in recent years. above Glaves restated the fact that floor ground floor and office or retail permitted on Blocks 83 housing will be permitted Offices could and 84. It was suggestedPermitted on the Offices , locate there mixed us that first It was also and that mixed uses Professional ference center and suggested that should be en- ment store, hotel, but it was note City.could use bination The example of vital like a con - of uses. Sioux City was cited as a depart- Of flood com- It was also suggested that be utilized. The commitment to noted that the thePreviousfeasibility studies vide statement could be m�2 should be decided. Glaves City's aco1n. for retail space in the that the City,�,,ill mmitment to provide CBD, but it is e out ground rules for uses. Parking for a hotel not the pro - feels important. This would CBD- this sets is fImportant. If a hotel would encourage uses Council at their Providing parking for retail come in near where the expense. they would have City to add parking Another element proposed to the Lib"rte. instead be discussed made for a LibraryCouncil decided that was the site for sion w the City has an obligationrtodO�vntocvn. Itpwas1questioOuld ned be was forrafs noted that they hadelocabeento the tedeanda'e if tie• Pecific tine period. s T m - membere bus depot to a hotel. The t was suggested that contract NeuhausaaganddVeverato Vegpreference tCity Man if YOU could ger asked if four list, but it agreed It was oration would not be decided to leave a in. as to how required. The Mayor it on the out. to parking arrangements y asked for infor- explained that if a hotelwasa hotel would work Proposed and they 0 Page 4 0 Council Discussion June 25, 1976 wanted 200 spaces, Council could incorporate them in the inq generally provided by the City for the do the the hotel a percentage. Park - be tied to the g He stressed that the' and charge be if generators necessitatin Parking has to Y parking sites, so as to not g parking, but to not ing where the elements are foreclose options b no deal for air ri°hts will be The Cit Y stat - the size of the -`— be considered_y Manager stated that will be set for Parcel could be identified, Claves said that ' Parking. Certain parameters retention ayrstated that it pwaas agreed that the Council will ProvideParking for retail she of the mini -park at the corner Concerning the possible que, it was pointed out that tWoul of Washington and ,800 ($10 -a -square -foot land).. It would cost PropertyBalmer for 65wa $72 he back on the tax rolls. Vevera, and Selzer wanted the depends on how Council handles It was pointed out Dubuque. Glaves noted that the intersection of that this Of the right-of-waya Park could be College and commentedthatanfrom a street closing- provided on part this Y Public improvements takenThe by City Manager the Stafft are beyond the obligation to HUD. HeCstated be doesn't a Yond will work, gree on whether or not 2that lanes of traffic The City Manager advised that the discussion include the means by which Council wants to market. have more detailed on Monday would improvements information on street patterns and Public will resources ' some specifics on marketing, kinds of Public to be utilized, by the Jul staff Y 12th meeting. and Concerning the sale of a memo in the B�"ck 101 to the banks State Bank to packet about appraisals. , there is relocate was The commitment to Iowa appraisals should be startedointed out. The Mayor said the the bank is put there The City Manager stated that if will have to relocate ' it will be a problem tinned whether Counciltwem somewhere. because the City Councilman Perret ques- closures requested by Old Ca to vote to rescind the that it would have to be doneOrdinaandnce the City Manager street Tuesday; also the temporary s' Ordinance. g explained g adjourned Y closures would This would be done adjourned, 10:00 P.M. be instituted. _� Meet- �3 C� INFORMAL COUNCIL DISCUSSION JUNE 28, 1976 1:30 P.M. The Iowa City City Council met in informal session on the 28th day of June at 1:30 P.M. in the Conference Room at the Civic Center. Councilmembers present were: Balmer, Foster, deProsse, Neuhauser, Selzer, Perret. Absent: Vevera. Staff - members present: Berlin, Stolfus, Schreiber. COUNCILTIME Councilman Balmer advised that he would bring up the Barker request at the formal meeting on the 29th when Attorney Meardon will be present to discuss the problem. He also asked if the letter from Robert Tyson, Office of Programming & Planning, had solved the questions concerning the handicapped_ The City Mana- ger replied that some questions were clarified, but some inter- pretations seemed inconsistent with the intent of the law. Councilman Balmer questioned whether or not there would be a savings by going to bi-monthly a ;1; y billing. The City Mana- ger pointed out that we would be sending fewer bills, and there would be less complaints with the actual readings. He advised that initially the bills might be higher but they would average out, and requested that Council adopt the Ordinance at the next meeting. Council concurred that they would waive the readings and adopt the Ordinance so it could go into effect on August lst. Councilman Selzer questioned Item #19, Ordinance V cA ;na Streets Relative to Urban Renewal, noting that the area described is not the one intended, and asked that it be corrected to re- flect the diagonal. Councilman Perret suggested that besides closing the area for safety reasons, if the other reason was an experiment to see what the impact would be, then the re- mainder of Dubuque and College should also be closed. The Mayor agreed, except not closing all the way to Burlington. Right now, however, she wanted to close only the area in the Ordinance. Councilman Foster questioned if service vehicles would be allowed on Dubuque between College and Washington, because often the alley in Block 65 is blocked, which limits access to Block 81. Councilman Selzer questioned if service vehicles would be allowed to cross Dubuque from Block 65 to 81. The Mayor noted that this was the original plan. Councilman Perret'informed the Council that he had received several phone calls concerning the lack of recreational facilitie a Ma k Tv. The Mayor reminded all of the memo received from the Staff. Councilman Perret pointed out that conclusions reached after a meeting with the City Mana- ger was that the City would offer a bus pass to be used to go to Ernest Horn school, bus to be chaperoned. Steve McCurdy, staffperson at Mark IVB requested rides to the swimming pool or Page 2 0 0 Council Discussion June 28, 1976 Recreation Center on Wednesdays and Saturdays. This request would not be taken up by the Parks and Recreation Commission until their meeting on July 14th, and Perret asked for a special meeting before this. Mayor Neuhauser commented that unless the Parks and Recreation Commission could come up with a scheme that would be fair to everybody, she would not support it. There are other children in other parts of town who have the same problem, and Mark IV can use the Cambus. The dity Manager advised that the past problem has been with the staff at Mark IV; there is a lack of cooperation or interest in the programs offered, although the staff had made a real effort. The consensus of the Council was that the Council had no objec- tion to the Parks and Recreation Commission having a special meeting. The City Manager advised that the City Attorney would give an oral report concerning Aycori Manufacturing, Inc. dba/Copper Dollar, 211 Iowa Avenue. He also explained the coverage of the lease on the Davis Building. Mayor Neuhauser explained problems the citizens are having with the new brush ordinance, and it was suggested that the Director of Public Works could advise Council what the alternatives Boardare. also commented that the reply from the concern- ing Annea the budget was incredible, noting that they are encourag- ing the City to borrow money, which would ruin our rating. The City Manager pointed out that the City could appeal or deal with it with the State Legislators, but we should get Hayek's opinion on our options. The City Manager presented two items for the agenda: (1) Setting public hearing on the West Park Lift Station Pro- ject; the project is in the budget, and (2) Resolution Approv- ing Plans and Specifications for the Asphalt Resurfacing Pro- gram. Councilman Selzer reminded the Staff that he had not re- ceived the list of downtown merchants tenant owners who were replaced. Glaves noted that it would be ready on Friday. Councilman Selzer asked for an overlay over the urban re- newal map to show the street closures and another overlay which would show the parking now. He suggested adding the area for two blocks each way, so the total picture would be available. Councilwoman deProsse asked what Council would be discuss- ing concerning the statement in the emergency bulletin put out by AFSCME. The City Manager advised that as this was a part of negotiations, it could be discussed at the executive ses- sion. The Mayor noted that the appointments to Mayor's Youth would also be discussed. Page 3 URBAN RENEWAL 0 • Council Discussion June 28, 1976 Director Of Comm. Dev. Kraft and Redevelopment Specialist Glaves were present for the discussion. The memo Council re- ceived on Block 101 was explained by the City Manager. Mayor Neuhauser pointed out there are two different situations in urban renewal: (1) south of Burlington, where all public im- provements have been constructed and (2) north of Burlington. Her preference for marketing was to designate the uses South of Burlington St. and market them individually, one area for housing. It was pointed out that installation of telephone, gas and electric utilities would be inconveniences, and phas- ing of construction if Blocks 83, 84, and 64 were marketed together so that parking would be available, could be stipu- lated inthe bidding documents. Mayor Neuhauser read the design criteria from the Land Marketing Document. The City Manager inquired of Council where more control would be wanted and the nature of it, if more con- trol is what Council wants. Council discussed how specific they wanted to get in order to insure an overall good level of de- sign, and the level of detail required to meet the marketing method attached to specific parcels. The consensus that South of Burlington Council would allow any permitted use, housing preferred, was pointed out. In refer- ence to Sec. 304 of the contract, HUD has advised that it can be deleted. The Mayor did not want to change it but let the developer set the schedule when things were going to be built, but not take possession of the land until construction is ready to start. The City Manager advised that this gives more control. Councilwoman deProsse outlined her ideas: selling portions of Block 82 as one parcel; selling Blocks 65 and 64 separately; putting housing on 93/101; keeping Capitol St. open; and en- couraging expansion of the motel on Block 102; elderly housing in Block 103; a probable use for Block 64 would be for the library, not splitting up the block. Councilman Foster stated that the Council had a moral commit- ment to allow those displaced a chance for prune land, and com- mented on the potential for second and third story housing across from the campus. Glaves distributed an alternative concerning the acceptance of the highest responsible bid which was takens from the urban renewal handbook,#65. He pointed out that any parking garage accommodating 600 cars would need one-half block, the facility would be four stories high, sloping floor design, and there would be 300 square feet per car. Page 4 Council Discussion June 28, 1976 In connection with the consensus that a Class A depart- ment store was a top priority, the City Manager explained that for this item, a consultant could be hired and the cri- teria Council had established could be used. This included: good design, consideration of a library, priority for housing, senior and other, the department store, and provision for park- ing for retail space. He noted that he was not aware of any- one locally who could do this. Council discussed whether or not to hire a consultant. The City Manager reported that Council- man vevera had commented that he agreed with staff that there would have to be some compromise or there wouldn't be any urban renewal. He is not interested in splitting up the major parcels, and wants one developer for the major parcels. Possibility of a new EIS was mentioned again. City Manager Berlin asked if he should procedd to deal with the question of housing. There were no objections from Council. It was moved by Perret and seconded by deProsse to adjourn to executive session for discussion of negotiations and appli- cation for Mayor's Youth Committee. Roll call: Ayes: Balmer, deProsse, Foster, Neuhauser, Perret, Selzer. Motion carried, 6/0, Vevera absent. Meeting adjourned, 4:15 P.M. i