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HomeMy WebLinkAbout1976-07-13 Regular MeetingIOWA CI7Y CITY COUNCIL AGENDA REGULAR COUNCIL MEETING OF JULY 13, 1976 7:30 P.M. COUNCIL CHMtBERS, CIVIC CENTER 410 EAST iVASHI%TON COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES JULY 13, 1976 7:30 P.M. The Iowa City City Council met in Regular session on the 13th day of July, 1976, at 7:30 P.M. in the Council Chambers at the Civic Center. Present: Balmer, deProsse, Foster, Neuahsuer, Selzer, Vevera. Absent: Perret. Mayor Neuhauser presiding. Anrde Coiean presented the flag of France to Mayor Neuhauser in appreciation for Iowa City's hospitality and friendship to her and other Intern tion- Exchange stud n -s from France. Mayor Neuhauser responded and presented them with keys to thellla City. Brad Mevers, representing U.I.V.A. and PUSH" was concerned about the interpretation of the State Building Code relating to Gseb'ii� o` handicapped citizens in apartment buildings. He expressed further concern regarding the establishment of an accessible transportation system for the handicapped in Iowa City. After further discussion, the City Attorney was directed to clarify the interpretation of the Code from the State and report on these matters at the August 3rd meeting. Ilio Francis Hamit appeared and outlined three procedures Council could explore in getting a donartment store downtown and pre- sented other suggestions concerning Urban Renewal. ilk Attorney William Meardon, representing Perpetual Savings and boan Association appeared and indicated the extreme im- portance for Perpetual to know the status of their rt. R. proposal site including the alley and 25 feet of City property. Council further discussed this matter and came to the consensus to instruct staff to negotiate with Perpetual and the Iowa State Rank and !Ernst company concerning the property which is the parking lot on Burlington and Clinton, without delay. k11F Mayor Neuhauser proclaimed August 1 - 6, 1976, as Conti- nental Walk Week in observance of citizens walking from San Francisco to Washington, D. C., for the bicentennial year. Illy The Consent Calendar was amended by the City Clerk by addi- tion of a resolution to approve a Class C Beer permit for Hawk- e Dairy. Inc. Councilman Selzer also amended it by including ey a letter from Agile Kuhn, of U.A.Y.,and asked for an answer from the City Manager. Mr. Berlin stated that if Council would adopt the pending resolution accepting the U.A.Y. contract; this would preclude additional funding from United Way. It was moved by Balmer and seconded by Selzer that the following agenda items and recommendations in the Consent Calen- dar be approved and/or adopted as amended: Page 2 Council Activities July 13, 1976 Reading of minutes of official actions of'special Council meeting of June 22, 1976, subject to correction, as recom- mended by the City Clerk. Minutes of Boards and Commissions: Iowa City Airport Commission meeting of June 17, 1976. Committee on Community Needs meeting of June 16, 1976. Iowa City Library Board of Trustees meeting of June 2, 1976. Iowa City Planning and Zoning Commission meeting of July 1, 1976. Iowa City Human Relations Commission meeting of June 28 1976. Ad Hoc Youth Services Committee meeting of June 23, 1976. Permit Resolutions, as recommended by the City Clerk: Resolution "76-215 as recorded in Res. Book 35 268, approving Class Liquor Control License a� page cation for George's Buffet, Inc., PPli- 312 Market St. I1p Resolution #76-216, as recorded in Res. Book 35, page 269, approving Class C Liquor Control License appli- cation for VFw Post 258, 1012 S. Gilbert./ I1� --� n•�-�i�, as recorded in Res. Book 35, page 270, approving Class C Liquor Control License a cali- tion for the Great American Saloon Co. dba/Maxwp l's 121 E. College St. 1 �5 Resolution #76-218, as recorded in Res. Book 35 271, approving Class cation C Li uor Control License aPPlipage for Iowa River Pizza Co., Inc. dba/apple__ qac Landing 1411 S. Gilbert (new application). 12� Resolution #76-219_, as recorded in Res. Book 35, page 272, approving_Snnd w Sala/ v l Pizza Company Co_, Inc. dba Gooe for. River 1411 S. Gilbert - r'and'n'. (new application). I 2 7 Resolution #76-220, as recorded in Res. Book 35, page 273, approving Cigarette Permits. It 25t 0 0 Page 3 Council Activities July 13, 1976 Resolution °70'-221, as recorded in Res. Book 35, page 274, approving Class C Liquor License appli- cation for Douglas Shalla dba/The Hind End Lounge, 1310 Highland Ct. (new application). 111�_ 9 Resolution a76-222, as recorded in Res. Book 35, page 275, refunding Beer Permit for Yesterday's Hero, 1200 S. Gilbert Court. ( o Resolution #76-223, as recorded in Res. Book 35, page 276, approving Class C Liquor License appli- cation for James Tucker dba/Tuck's Place 210 N. Linn St. Res91ution i76-224 as recorded in Res. Book 35, page 277, approving Class C Beer Permit for William Kron, Jr./dba Bill's I-80 DX, I-80 and Highway 1. II 3T Resolution #76-225, as recorded in Res. Book 35, page 278, approving Class C Liquor License appli- cation for Madu, Inc., dba/Machacek's Bar & Dirty Doug's, 5 South Dubuque. 113 3 _ Resolution #76-226, as recorded in Res. Book 35, page 279, approving Class C Liquor Permit appli- cation for Pzazz, Inc., dba/The Fieldhouse, 111 E. 11 3`1 College. Resolution #76-227, as recorded in Book 35, page 280, approving _QjAz_s C_B_eeX Permit application for Hawkeye Dairy, Inc. dba/Hawkeve Dail IZ_c, 701 E. Davenport St. Il 3.5 Correspondence: Letter from.United Way concerning United Action for Youth. This letter has been referred to the City Manager's office for reply. 113 6 Letter from _JohnK Kamme mever regarding urban renewal. This letter has been referred to the Department of Community Development for reply. 11 3 7 Letter from John K. Kammermeyer regarding problems with pedestrian crossing in the downtown area. This letter has been referred to the Department of Public Works for reply. 113 8 Letter from -Agnes Kuhn, of U.A.Y., regarding their contract, referred to City Manager. 1i VI ® Page 4 0 Coundil Activities July 13, 1976 The motion was approved by the following roll call vote: Aes: y Balmer, deProsse, Foster, Neuhauser, Selzer, Vevera. adopted, 6/0, with Perret absent. Motion Council acknowledged receipt of the recommendation of the Library Board of Trustees that a site be reserved for a new library bu41A4 r in Block 64 and the Committee _on C_ ommunityither y C Needs' recommendation to adopt the amended CCbylaws. N Ne recommendation required Council action. A meeting between Council and the Library Board will be scheduled in the near future, and \SLAk the CCN bylaws had been previously forwarded to the City Council Rules Committee for their recommendation. The Planning and Zoning C_ommisSion's recommendation to approve the Preliminary P A D and Green, Part _6� was discussed. Tom Cilekmanary plat for Village the Village Green Homeow PPeared on behalf of tion from them objecting to this odevelopmentand -DaveCahill of the Iowa submitted peti- Village Green Boulevard; and Dick MCreedy and Georg�"q garding thiCitv Development �companv expressed their views re- s development. After deProsse's motion to defer this resolution died for lack of a second, Foster moved and deProsse seconded the resolution be adopted contingent upon the fact that an extraordinary majority vote would not be needed. Roll call: Ayes: deProsse, Foster, Neuhauser, r. HoweSelzer, Balmer. Nays: Vevera. Perret was absent. ver, upon staff Balme veri- fication that the petition contained over 20% of residents living in the area, the resolution failed because an extra- ordinary majority vote was needed. A motion was made b r by a public hearing on the request tonvacatenall or ded Balmer to set Avenue north of Park Road for August 3 Part of F��,593L unanimously, with Perret absent. g 1976" Motion carried, A motion was made by Balmer and seconded by Foster to \1 waive the filin_ g_fee for the vacation of Ferson Avenue as per the City Attorney's recommendation. Motion carried, 6/0, Perret absent. It was moved by Foster, seconded by deProsse, to adopt Resolution #76-229 as recorded in Res. Book 351 page 282, to Author aA theCity Mayor to�xecute Contracts for Youth Services in the Iowa Cit Area with United Action for Youth. Manager requested that the minutes reflect that thehrecommenda- tion made by the Ad Hoc Youth Servic ommittee had bee_ cepted. Roll call: Ayes: Foster, Neuhauser, Selzer, Balmer, deProsse. Nays: Vevera. Motion carried, with Perret absent. Page 5 Council Activities July 13, 1976 It was moved by deProsse, seconded by Foster, to approve Mayor Neuhauser's recommendation to appoint Doris Bridgeman and Sharon Bonney to the Committee o�Communi NPQds Wity , both terms expiring July 13, 1978. Motion carried unanimously, Perret absent. Councilman Vevera noted_Rov Justis' editorial on KXIC re- garding Council's actions on Urban Renewal. A motion made by Selzer and seconded by Balmer to accept t e revised Urban Renewal Plan and have staff obtain re -appraisals on property north of Burlington as one parcel and property south of Burling- ton as individual parcels was withdrawn. Selzer moved and Balmer seconded as per Paul Glaves' recommendation, to refer the revised Urban Renewal Plan to the Planning and Zoni ng Com- ' eir r mission for thecommen a ion. Max Yocum 800 S. Dubuque, expressed his feelings against selling all the land north of Burlington to one developer. Francis Hamit agreed with Selzer's reasoning that supply and demand r would control rent. Rgbert Welsh, 2526 Mayfield Road, stated he felt the revised Urban Renewal plan should be referred to P&Z with the deletion of street closures. Several Councilmembers brought out that there was a need of establishing street closures so the developers could formulate their plans around them. The previous motion — had the following roll call vote: Ayes: Neuhauser, Selzer, Vevera, Balmer, deProsse, Foster. Motion carried, 6/0, with Perret absent. , Concerning marketing, Mr. Berlin was totally opposed to Robert Welsh's suggestion to take steps to have City staff determine whether or not J. C. Penney, or other major businesses located in the Urban Renewal area, had plans for expansion. Paul Glaves, Urban Redevelopment Specialist, explained that the marketing strategy was not included in the plan recommended to P&Z. After further discussion, Selzer moved and Balmer seconded to utilize the single developer concept for property north of Burlington and utilize the multi -developer concept, individually or collectively at the bidder's option, for property south of Burlington. After this motion was opened for discussion, Mr. Welsh stated ` that he favored the multi -developer concept for marketing land. Francis Hamit offered his services as a developer to attract businesses for a department store. The City Manager advised that Hamit had conflict of interest because he has financial interest in the downtown area. The previous motion concerning the marketing process had the following roll call vote: Ayes: Neuhauser, Balmer, Selzer. Nays: Vevera, deProsse, Foster. Motion failed, 3/3, with Verret absent. 1 Page 6 0 Council Activities July 13, 1976 Councilman Selzer moved and Balmer seconded that staff proceed to obtain re -appraisals of the property south of Burlington and market separately or in combination at the bidder's option. Motion passed, 6/0, with Perret absent. ILLI Council discussed the location of the proposed new Library hLuildina and the proposed purchase of the Old Post Office building and land. Some Councilmembers expressed their desire not to have the new library located in Block 64, or on any Urban Renewal land. After discussion of maintenance and demo- lition, Council by consensus instructed the City Manager to open negotiations with G.S.A. for an investment site for the new Library. 1113'0 Mayor Neuhauser declared a five-minute recess at 10:30 P.M. Councilman Balmer commended the ingenuity of the Public works Department for recycling asphalt from Kirkwood Avenue to pave a.parking lot. A motion was made by Balmer and seconded by t1 a3' Selzer to adopt Res. 976-230, as recorded in Res. Book 35, pages283-284,.Establishing the Pay Plan for all City of Iowa City Police and Fire Personnel for Fiscal Year 1977, to aid in calculation of pensions. Roll call: Ayes: Selzer, Balmer, deProsse, Foster,Neuhauser. Vevera abstained. Resolution adopted, 6/1, with Perret absent. II5 0� It was determined that everyone except Mayor Neuhauser and David Perret would be present at the bond sale on Thurs- day, July 15, 1975, at 3 o'clock P.M. Foster moved and Balmer seconded to adopt Resolution 76-231 as recorded in Res. Book 35, on pages 285-286,.aeleasing the Assessment against the Blanche Rath property. Roll call: Ayes: Selzer, Veuera, Balmer, deProsse, Foster, Neuhauser. Resolution approved,.6/0, with Perret absent. � `5 S City Attorney briefed Council on his finding the res,tg of the house located at 122 E Court S advised that Staff recommended the return of Cons check. Councilman Vevera suggested charging Merk of costs of auction. These matters will be later by Council after receipt of Mr. Hayek's memo. concerning eet. He r a percen discussed Council discussed the possibility of entering into a cooperative agreement with Coralvi11e,University Heights. and the Boated of Supervisor_*.as recommended by the Housing Commi$- _9i_Q__, By this agreement, assistance payments could be made on behalf of eligible tenants outside our area of jurisdiction, provided the govening body of the area concurs. Councilwoman de Prosse moved and Balmer seconded to defer this matter until fall. Motion carried unanimously, Perret absent. 1155 Page 7 Council Activities July 13, 1976 Councilman Foster moved and deProsse seconded to make preliminary arrangements for a management contract for Autumn Park Agars tment,piotion carried, 4/2. Foster, Neuhauser. Nays: Balmer, Selzer. PerreteveraabsentdeProsse, This is in response to the interest expressed by Midstates Development Incto contract with the City for management of the 64 units of housing for the elderly in said apartment building. Mr. Jacobsen, from Midstates; Glen Fountain, from the Housing Commission; and Lyle Seydel, the Housing Coor- dinator, were in attendance to answer questions in the dis- cussion that followed. Seydel stated it would be to the benefit of the City to manage this apartment complex because of the expertise and experience gained. The approximate $800 received from the 5% gross rent receipts would offset overtime wages paid and/or any other expenses incurred. If ever ex- penses should exceed this amount, money could be obtained from a clause in the contract. Therefore, it should never cost the City money. Council discussed the execution of a contract with Michael Kucharzak of Rehab Consultants Inc., for the Iowa City Rehat,;t a ;r)n Program Mr. Kucharzak a _ _ posed prograni. He stated most citieserehabilitateehousesu n1s pro to meet at least the minimum code requirements. Balmer noted HCDA funds cover the cost of the contract. Foster moved, and deProsse seconded to adopt Resolution #76-232, as recorded in Res. Book 35, page 287, Authorizin Execution of Contract with Michael E. Kucharzak Rehab Consultants, Inc. Roll ca Balmer, deProsse, Foster, Neuhauser, Se zer, Vevera. ResoluYes: tion adopted, 6/0, with Perret absent. 1t57 ft er. Balmer moved and The public hearing was held on the 3Jest Park ra No one appeared in response to this matt Selzer seconded to adopt Recolut;on X76 Resolution Book 35, on 33 as recorded in Specifications, Form ofContract and �Estimatenforhthe lWest Park Lift Station and setting bid date of August 17th. Roll call: Ayes: deProsse, Foster, Neuhauser, Selzer, Vevera, Balmer. Resolution adopted, 6/0, Perret absent. if SR Councilwoman deProsse moved and Foster seconded that the ordinance approving the Stormwater ManagemP considered and given first vote for assa e. Ordinance be Roll Foster, Neuhauser, Selzer, Vevera, Balmer, deProsse. Firstyes: consideration approved, 6/0, with Perret absent. ordi- nance It was moved by deProsse, seconded by Vevera, that ordi- "7(�2U0_4, as recorded in Ord. Book 10 Amending Zoning Ordln�nro�238 Pages 26 and 27, of Whitehouse Enter r? by Sfrom; h TT " _� _ses Property from C1 to C2 Zone be passed and adopted. Roll call: Ayes: Neuhauser, Selzer, Vevera, Balmer, deProsse, Foster. Ordinance adopted, 6/0, with Perret absent. 0 • Paye 8 Council Activities July 13, 1976 Councilman Foster moved and deProsse seconded to defer the resolution to authorize permit parking in the Iowa City i'b1jjbrary Parking Lot, and establish a fee therefore. The motion carried unanimously, with Perret absent. The City Manager will report later on the number of spaces needed. It was moved by Selzer and seconded by Balmer to adopt1161 Resolution #76-234, as recorded in Resolution Book 35 on 290, Wn; ctioInc., Constr��r Balmer, deProsse, Foster, with Perret absent. page �-cr r. 11 Program to Roll call: Ayes: Selzer, Vevera, Neuhauser. Resolution adopted, 6/0 _ 1 .2q Council Council discussed the proposed tion of some UrbanRenewal land to Hon Com an for the purpose of sto Es—ed for Plaza Centre One. Council resolution include that the company fence upon expiration of lease and same condition as when leased. It seconded by Foster to include Selze Resolution #76-235 as recorded in R Authorizing Leasing of Urban Renewa Construction Company. Roll call: A Prosse, Foster, Neuhauser, Selzer. Perret absent. resolution leasing a por- the Viqqo M. Jensen Construc- rage of equipment being man Selzer suggested the be required to move the leave the property in the was moved by deProsse and r stipulations and adopt es. Book 35, page 291, 1 Land to Viggo M. Jensen Yes: Vevera, Balmer, de - Resolution adopted, 6/0. 1163 With the passage of Ordinance #76-2803 which vacated por- tions of College and Dubuque Streets- it became apparent there was a need for a regulation governing parking in this area. Councilmembers discussed delivery truck access and taxicab zones. City Attorney Hayek advised Council to provide an ade- quate delivery truck access to avoid "lack of access" litiga- tion. B4bert Welsh appeared. After further discussion, de- Prosse moved and Selzer seconded to adopt Resolu ;on 16 73F, as recorded in Res. Book 35, page 292 and . 293 ,15—Min~t =oasing_7Establishing -o1has and West Sides of Street to Washington Street, but Excluding a Taxi Zone on q West Side of Dubuue, and on the North and South Sides of College Street from 150 Feet West of Dubuque Street to Clinton Street. Roll call: Ayes: Balmer, Foster, Neuhauser, Selzer, Vevera. Nays: deProsse. Resolution adopted, 5/1. Perret was absent. Councilwoman deProsse moved and Vevera seconded to approve Resolution "76-237 as recorded in Res. Book 35, pages 294 and 295, R2moving Parking fro_ m the North an -Cort uand Orchard_Sfxe o , tt, G; �A f Dou i a Neuhauser, Selzer, Vevera, Balmer. ResolutiondeProsse, Foster, adopted, 6/0, with Perret absent. Page 9 Council Activities July 13, 1976 Councilmembers discussed enacting a pay plan for City employees included in AFSCME, Local 183. Ellen Flowers President of AFSCME, appeared and asked Council to defer this action until an agreement between the Union and the City could be reached* Upon recommendation of the City Attorney and the City Manager, Balmer moved and Selzer seconded to adopt Resolution X76-238, as recorded in Res. Book 35, page 296, Establishin a Pa Plan and Personnel Rules for All Employees of the City of Iowa City, Iowa, Included in an Order Of Certification Relating to the Johnson County Area Public Employees AFSC.jmE, Local 183, Promulgated by the Employment Relations Board on February 2, Iowa Public 1976 Ayes: Foster, Neuhauser, . Roll call: Selzer, Vevera, Balmer, deProsse. Resolution adopted, 6/0, with Perret absent. It was moved b 11 b Resolution V6_239 y deProsse and seconded by Foster to adopt Authorizin as recorded in Res. Book 35, on page 297, Execution of Contract with Johnson Count regarding com uter time and data Iowa, call: Ayes: Neuhauser, Selzer rocessin services. Roll Foster. Resolution adopted, • Vevera, Balmer, deProsse, P , unanimously. Perret absent. — Councilwoman deProsse moved, and Selzer seconded, to adopt Rcind� j --`-�' as recorded in Res. Book 35, on page ncr Reso1„t;nn p g Purpose of rescindin 76-5 and Resolut-on 76-84. The the sale of g these resolutions is that they authorize property to the University of Iowa at incorrect Price. Roll call: Ayes: Selzer, Vevera, Balmer, deProsse, Foster, Neuhauser. Resolution adopted unanimously. Perret was absent. Councilman Foster moved and deProsse seconded to adopt ” b9 Resolution 176-241, as recorded in Res. Boot. 35 Authorizin the Sale of Urban Renewal Pro ert'c)page 299, o- QtiC�. (Parcels 95-2, 95-5, 92_1 . the Universit deProsse, Foster, Neuhauser, Roll call: Vevera, Balmer, Perret was absent. Selzer. Resolution adopted, 6/0. It was moved b y Selzer Resolution #76-242 and seconded by deProsse to adopt t as recorded in Respage 300, . Book 35, A!AhQriz x cu n of Contract with Mr. Marker;n Conc„7t�nt f S. R• H untley as Councilman Ferret had bAen�c m It was noted that if "Ayec Roll call: A n Present, his vote would have been yeS: Balmer, deprosse, Foster, Neuhauser Selzer, Vevera, , Resolution adopted, 6/0, with Perret absent. Councilwoman deProsse moved and Foster seconded to name 1 7 o the alley running north and south parallell to Huntley's home, I 0 0 Page 10 Council Activities July 13, 1976 between Court and Burlington "Mose Alley". Motion carried, unanimouslyF Perret was absent. l�f� It was moved by Foster, seconded by Vevera, to table the matter of considering establishment of calendar parking in the 4U0 block of Last Fairchild and removing calendar parking in the 500 block of North Gilbert. Motion carried, unani- mously. Perret was absent. 117 a Councilman Foster moved, Vevera seconded, to adjourn this meeting until July 15, 1976, at 3:00 P.M. at which time bids would be accepted for the $285,000 essential corporate purpose_ bonds. Roll call: Ayes: Foster, Neuhauser, Selzer, Vevera, Balmer, deProsse. Motion adopted, Perret absent. 1 17 3 Meeting ended at 12:00 A.M. Mayor City Clerk DATE: July, 9, 19', 0 City Council July 9, 1976 Page 2 0 Monthly report for the month of June, 1976, from the Department of Parks and Recreation,u...\ 'r c p-��: rt ��t• O l i2O (� P.ecomm-ended Building, Progrm a, 101M City Public Library, prepared by Robert 1-1. Rohlf and Prank &. Gibson of Minneapolis. 1 2 p Construction Cost and Functional Philosophy for a Proposed Parking Facility in Iowa City, Iowa. 1 20`d -0-1 . -.-) r i-.. __.- ^ _ a -. - ��.�c�GJcc�-Lvi.0� �`+-(Lvtr..@, t_ o t �< _�e,✓m.t.--�5 .V cx� ten, -- _ 1-lu-D) c•-�•v.,o-.�z�i.�tu� !��.�z.cu-cE.,�� Setl�clnuCf c� �tlur� -la cio a') C.utiLC Llu:. ] :ll Cc{YV t0z :ZQ C' c. LFs: ct �2Z�vt �fl £ }�tlb�✓VL, U 'LZespetn.s�. LVA 4.0 4cw.a �aboawti �o I21O R 0 L L C A L L JULY 13 1976 REGULAR COUNCIL MEETING OF , 7:30 P.M. PRESENT ABSENT BALMER dePROSSE �- FOSTER NEUHAUSER -- FERRET SELZER VEVERA • • MINUTES OF OFFICIAL ACTIONS OF COUNCIL JULY 13, 1976 7:30 P.M. The cost of publishing claims is $ g the following proceedings and this calendar Cumulative cost to date during Year for said publication is $ The Iowa City City Council met in Regular session on the 13th day of July, 1976, at 7:30 P.M. in the Council Chambers at the Civic Center. Present: Balmer, deProsse, Foster, Neuhauser, Selzer, Vevera. Absent: Perret. Mayor Neuhauser Presiding. Annie Cojean presented the flag of France to Mayor Neu- hauser in appreciation to Iowa City on behalf of the French International Exchange students. Mayor Neuhauser responded and presented them with keys to the City. Brad Meyers, of U.I.V.A. and PUSH, was concerned about the interpretation of the State Building Code relating to accessibility of handicapped citizens in apartment buildings. After further discussion, the City Attorney was directed to report on this matter on 8-3-76. Francis Hamit appeared and outlined procedures in getting a department store downtown and presented suggestions concern- ing.Urban Renewal. Atty. Wm. Meardon, for Perpetual Savings and Loan Assn., appeared and indicated the importance for Perpetual to know the status of their U.R. proposal site including the alley and 25 ft. of City property. Consensus of Council was to instruct staff to negotiate with Perpetual and the Iowa State Bank and Trust Company concerning the property immediately. Mayor Neuhauser proclaimed August 1 - 6, 1976, as Conti- nental Walk Week. The City Clerk amended the Consent Calendar by adding a resolution to approve Class C Beer permit for Hawkeye Dairy, Inc. Councilman Selzer amended it by including a letter from Agnes Kuhn, of U.A.Y., and asked for the City Manager's res Mr. Berlin stated if the pending resolution accepting U.A.Y. contract was adopted, response. P , United Way's funding would cease. Moved by Balmer and seconded by Selzer that the following agenda items and recommendations in the Consent Calendar be approved and/or adopted as amended: Page 2 Official Actions July 13, 1976 Reading of minutes of official actions of special Council meeting of 6-22-76, subject to correction, as recommended by the City Clerk. Minutes of Boards and Commissions: Airport Comm., 6-17-76; CCN, 6-16-76; I.C. Library Bd. of Trustees, 6-2-76; P&Z, 7-1-76; I.C. Human Rel. Comm., 6-28-76; Ad Hoc Youth Serv., 6-23-76. Permit Resolutions, as recommended by City Clerk: Resolution #76-215, recorded in Book 35, p. 268, approving Class C Liquor Control License application for George's Buffet, Inc., 312 Market St. Resolution #76-216, recorded in Book 35, p. 269, approving Class C Liquor Control License applica- tion for VFW Post 2581, 1012 S. Gilbert. Resolution #76-217, recorded in Book 35, p. 270, approving Class C Liquor Control License applica- tion for Great American Saloon Co, dba/Maxwell's, 121 E. College St. Resolution #76-218, recorded in Book 35, p. 271, approving Class C Liquor Control License applica- tion for Iowa River Pizza Co., Inc., dba/Applegate's Landing, 1411 S. Gilbert (new application). Resolution #76-219, recorded in Book 35, p. 272, approving Sunday Sales Permit for Iowa River Pizza Company Co., Inc. dba/Applegate's Landing, 1411 S. Gilbert (new application). Resolution #76-220, recorded in Book 35, p. 273, approving Cigarette Permits. Resolution #76-221, recorded in Book 35, p. 274, approving Class C Liquor License application for Douglas Shalla dba/The Hind End Lounge, 1310 Highland Ct. (new application). Resolution #76-222, recorded in Book 35, page 275, refunding Beer Permit for Yesterday's Hero, 1200 S. Gilbert Ct. Resolution #76-223, recorded in Book 35, page 276, approving Class C Liquor License application for James Tucker dba/Tuck's Place, 210 N. Linn St. Page 3 Official Actions July 13, 1976 Resolution #76-224, recorded in Book 35, page 277, approving Class C Beer Permit for William Kron, Jr. dba/Bill's I-80 DX, I-80 and Highway 1. Resolution #76-225, recorded in Book 35, page 278, approving Class C Liquor License application for Madu, Inc. dba/Machacek's Bar & Dirty Doug's, 5 S. Dubuque. Resolution #76-226, recorded in Book 35, page 279, approving Class C Liquor Permit application for Pzazz, Inc., dba/The Fieldhouse, 111 E. College. Resolution #76-227, recorded in Book 35, page 280, approving Class C Beer Permit application for Hawkeye Dairy, Inc. dba/Hawkeye Dairy, Inc., 701 E. Davenport St. Correspondence: Letter from United Way concerning UAY, referred to City Manager's office for reply. Letter from John K. Kammermeyer regarding Urban Re- newal, referred to the Dept. of Comm. Development. Letter from John K. Kammermeyer regarding problems with pedestrian crossings, downtown, referred to the Dept. of Public Works for reply. Letter from Agnes Kuhn, of UAY regarding their con- tract, referred to City Manager. The motion was approved by the following roll call vote: Ayes: Balmer, deProsse, Foster, Neuhauser, Selzer, Vevera. Motion adopted, Perret absent. Council acknowledged receipt of recommendation from Library Bd. of Trustees that a site be reserved for a new library build- ing in Blk. 64 and the CCNs' recommendation to adopt the amended CCN bylaws. Neither recommendation required Council action. P&2 Comm.'s recommendation to approve the Prel. P.A.D. and prel. plat for Village Green, Pt. 6, was discussed. Tom Cilek appeared on behalf of the Village Green Homeowners Assoc., and submitted a petition objecting to this development. Dave Cahill, Village Green Blvd; and Dick McCreedy and George Nagle, of the I.C. Development Co., expressed their views. Foster moved and deProsse seconded the resolution be adopted contingent upon the fact that an extraordinary majority vote would not be needed. Rol]. call: Ayes: deProsse, Foster, Neuhauser, Selzer, 'Balmer. Nays: Vevera. Perret:was absent. Theaboveresolution. Page 4 Official Actions July 13, 1976 approving the prel. PAD & prel. plat for Village -Green, Pt. 6, - was not adopted after staff verified, the petition did represent at least 20% of the lot owners surrounding the devel- opment. Moved by Foster and seconded by Balmer to set public hearing on the request to vacate Person Ave. north of Park Rd. for 8-3-76. Motion carried, Perret absent. Moved by Balmer and seconded by Foster to waive the filing fee for the vacation of Person Ave. Motion carried, Perret absent. Moved by Foster, seconded by deProsse, to adopt Resolution 476-229, as recorded in Book 35, page 282, to Authorize Mayor to Execute Contracts for Youth Services with UAY. City Manager requested that minutes reflect that the recommendation made by the Ad Hoc Youth Services Comm. had been accepted. Roll call: Ayes: Foster, Neuhauser, Selzer, Balmer, deProsse. Nays: Vevera. Motion carried, Perret absent. Moved by deProsse, seconded by Foster, to appoint Doris Bridgeman and Sharon Bonney to the CCN, both with terms ex- piring 7-13-78. Motion carried, Perret absent. Councilman Vevera noted Roy Justis' editorial on KXIC re- garding Council's actions on Urban Renewal. A motion made by Selzer and seconded by Balmer to accept revised UR Plan and have staff obtain re -appraisals on property north of Burlington as one parcel and property south of Burlington as individual parcels was withdrawn. Selzer moved and Balmer seconded motion to refer the revised UR Plan to the P&Z Comm. for their recom- mendation. Max Yocum, 800 S. Dubuque, Francis Hamit, and Robert Welsh, 2526 Mayfield Road, appeared. The previous motion had the following roll call vote: Ayes: Neuhauser, Selzer, Vevera, Balmer, deProsse, Foster. Motion carried, Perret absent. Coy oposed ncerninglin determine whether or not J. C. Penney, or other major busi- nesses located in the Urban Renewal area, had plans for ex- pansion. After further discussion, Selzer moved and Balmer seconded to utilize the single developer concept for property north of Burlington and utilize the multi -developer concept, individually or collectively at the bidder's option, for property south of Burlington. After this motion was opened for discussion, Mr. Welsh and Francis Hamit appeared for discussion. The previous motion concerning the marketing process had the following roll call vote: Ayes: Neuhauser, Balmer, Selzer. Nays: Vevera, de- Prosse, Foster. Motion failed, Perret absent. Page 5 Official Actions July 13, 1976 Moved by Selzer and seconded by Balmer that staff pro- ceed to obtain re -appraisals of the property south of Bur- lington and market separately or in combination at the bidder's Option. Motion passed, Perret absent. Council discussed the location of the proposed new Library building and the proposed purchase of the Old Post Office bldg. and land. Some Councilmembers expressed desire not to have new library located in B1. 64, or on any UR land. After discussion of maintenance and demolition, Council by consensus instructed the City Manager to open negotiations with G.S.A. for an investment site for the new Library. Mayor Neuhauser declared five-minute recess. Councilman Balmer commended the ingenuity of the Public Works Dept, for recycling asphalt to pave a parking lot. Moved by Balmer and seconded by Selzer to adopt Res. #76-230, as re- corded in Book 35, pages 283-284, Establishing Pay Plan for all City of Iowa City Police and Fire Personnel for Fiscal Year 1977, to aid in calculation of pensions. Roll call: Ayes: Selzer, Balmer, deProsse, Foster, Neuhauser. Vevera abstained. Reso- lution adopted, Perret absent. It was determined the Councilmembers who would be present at the bond sale 7-15-76 at 3:00 P.M. Foster moved and Balmer seconded to adopt Resolution #76-231, as recorded in Book 35, pages 285-286, Releasing Assessment against Blanche Roth Property. Roll call: Ayes: Selzer, Vevera, Balmer, deProsse, Foster, Neuhauser. Resolution approved, with Perret absent. City Attorney briefed Council on his findings concerning the resale of the house located at 122 E. Court St. This matter will be later discussed by Council after receipt of Mr. Hayek's memo. Council discussed the possibility of entering into a coopera- tive agreement with Coralville, University Heights, and the Board of Supervisors as recommended by the Housing Commission. By this agreement, assistance payments could be made on behalf Of eligible tenants outside our area of jurisdiction, provided the governing body of the area concurs. Moved by deProsse and seconded by Balmer to defer this matter until fall. carried, Perret absent. Motion mentsMfordabmanagementand contractseconded foryAutumndeProsse ParkoAmake ts. p Mot arrange - ion carried, 4/2. Ayes: Vevera, deProsse, Foster, Neuhauser.Nays: Balmer, Selzer. Perret absent. This is in response to the interest expressed by Midstates Developmt., Inc., to contract with the City for management of the 64 units of housing for the Page 6 Official Actions July 13, 1976 elderly in said apt, bldg. Mr. Jacobsen, from Midstates; Glen Fountain, from the Housing Comm.; and Lyle Seydel, the Housing Coordinator, were in attendance to answer questions in the discussion that followed. Michael Kucharzak Cf Rehab Consultants, Inc. appeared and outlined his proposal for the Iowa City Rehabilitation Program. Foster moved, and deProsse seconded to adopt Resolution #76-232, as recorded in Book 35, page 287, Authorizing Execution of Contract with Michael E. Kucharzak, Rehab Consultants, Inc. Roll call: Ayes: Balmer, deProsse, Foster, Neuhauser, Selzer, Vevera. Resolution adopted, Perret absent. The public hearing was held on the West Park Lift Station. No one appeared in response to this matter. Balmer moved and Selzer seconded to adopt Resolution #76-233, as recorded in Book 35, pages 288-289, Approving the Plans, Specifications, Form of Contract and Estimate for the West Park Lift Station and setting bid date of Aug. 17th. Roll call: Ayes: deProsse, Foster, Neuhauser, Selzer, Vevera, Balmer. Resolution adopted, Perret absent. Moved by deProsse, seconded by Foster that the approval of the Stormwater Management Ord. be considered and given first vote for passage. Roll call: Ayes: Foster, Neuhauser, Selzer, Vevera, Balmer, deProsse. First consideration approved, Perret absent. Moved by deProsse, seconded by Vevera, that Ordinance #76-2804, as recorded in Book 10, pages 26 and 27, Amending Zoning Ordi- nance 2238 by Changing the Use Regulations of Whitehouse Enter- prises Property from C1 to C2 Zone be passed and adopted. Roll call: Ayes: Neuhauser, Selzer, Vevera, Balmer, deProsse, Foster. Ordinance adopted, Perret absent. Moved by Foster, seconded by deProsse to defer the resolu- tion to authorize permit parking in the Iowa City Public Library Parking Lot, and establish a fee therefore. Motion carried unanimously, with Perret absent. The City Manager will report later on the no. of spaces needed. Moved by Selzer and seconded by Balmer to adopt Resolution #76-234, as recorded in Book 35, on page 290, Awarding Contract for FY 77 Slabjacking Program to Wolf Construction, Inc. Roll call: Ayes: Selzer, Vevera, Balmer, deProsse, Foster, Neuhauser. Resolution adopted, with Perret absent. Council discussed the proposed resolution leasing a portion of UR land to the Viggo M. Jensen Const. Co. to store equipmt. Page 7 Official Actions July 13, 1976 by being used for Plaza Centre I. Moved by deProsse and seconded requiredrtoomovelude the fencer upontipulatinexpirationtOftletheasecanday be leave P the property in the same condition as when leased and adopt Resolution #76-235 as recorded in Book 35, page 291, Authorizing Leasing of Urban Renewal Land to Viggo M. Jensen Const. Co. Roll call: Ayes: Vevera, Balmer, deProsse, Foster, Neuhauser, Selzer. Resolution adopted, Perret absent. With the passage of Ord. #76-2803 which vacated portions Of College and Dubuque Sts., it became apparent there was a need for a regulation governing parking in this area. Council - members discussed delivery truck access and taxicab zones. Robert Welsh appeared. After further discussion, deProsse moved and Selzer seconded to adopt Res. #76-236, recorded in Book 35, pages 292 and 293, Establishing 15 -minute Loading Zone on the East and West Sides of Dubuque toWashington St., but Excluding a Taxi Zone on the West Side of Dubuque, and on the North and South Sides of College St. from 150 feet West of Dubuque St. to Clinton St. Roll call: Ayes: Balmer, Foster, Neuhauser, Selzer, Vevera. Nays: deProsse. Resolution adopted, Perret absent. Moved by deProsse, seconded by Vevera to approve Res. #76-237, as recorded in Book 35, pages 294 and 295, Removing parking from the North and South Side of Douglas Ct. and Orchard St. Roll call: Ayes: deProsse, Foster, Neuhauser, Selzer, Vevera, Balmer. Resolution adopted, Perret absent. Councilmembers discussed the pay plan for City employees included in AFSCME, Local 183. Ellen Flowers, Pres, of AFSCME, appeared and asked Council to defer this action. Balmer moved and Selzer seconded to adopt Res. #76-238, as recorded in Book 35, Page 296, Establishing a Pay Plan and Personnel Rules for All Employees of the City of Iowa City, Iowa, Included in an Order Of Certification Relating to the Johnson Co. Area Public Em- ployees AFSCME, Local 183, Promulgated by the Iowa P.E.R. Bd. on Feb. 2, 1976. Roll call: Ayes: Foster, Neuhauser, Vevera, Balmer, deProsse. Resolution adopted, Selzer, Perret absent. Moved by deProsse and seconded by Foster to adopt Res. #76-239, recorded in Book 35, page 297, Authorizing Execution Of Contract with Johnson Co., Iowa, regarding computer time and data processing services. Roll call: Ayes: Neuhauser, Selzer, Vevera, Balmer, deProsse, Foster. Resolution adopted, `Perret absent. Moved by deProsse, seconded by Selzer to adopt Res. #76-240 recorded in Book 35 p q , Rescinding Resolutions #76-59 and #76-84• These resolutionsauthorizedthe sale of property to the University of Iowa at incorrect price. Roll call: Ayes: Selzer, Vevera, Balmer, deProsse, Foster, Neuhauser. Resolution adopted, Perret absent. Page 8 Official Actions July 13, 1976 Moved by Foster, seconded by deProsse to adopt Res. #76-241 recorded in Book 35, page 299, Authorizing the Sale of Urban Renewal Property to the University of Iowa (Parcels 95-2,less:95-5, 92-1). Roll call: Vevera, Balmer, deProsse, Foster, Neu- hauser, Selzer. Resolution adopted, Perret absent. Moved by Selzer and seconded by deProsse to adopt Resolu- tion #76-242, recorded in Book 35, page 300, Authorizing Exe- cution of Contract with S. R. Huntley as Marketing Consultant for Mass Transit. Roll call: Ayes: Balmer, deProsse, Foster, Neuhauser, Selzer, Vevera. Resolution adopted, Perret absent. Moved by deProsse, seconded by Foster to name the alley running north and south parallel to Huntley's home, between Court and Burlington,"Rose Alley". Motion carried, Perret absent. Moved by Foster, seconded by Vevera, to table the matter of considering establishment of calendar parking in the 400 bl.__. of E. Fairchild and removing calendar parking in the 500 bl, of N. Gilbert. Motion carried, Perret absent. Moved by Foster, seconded by Vevera to adjourn this meeting until 7-15-76, at 3:00 P.M. at which time bids would be accepted for the $285,000 essential corporate purpose bonds. Roll call: Ayes: Foster, Neuhauser, Selzer, Vevera, Balmer, deProsse. Motion adopted, Perret absent. Meeting ended 12:00 A.M. A more complete description of Council Activities is on file in the office of the City Clerk. Mayor City Clerk /, Ask Agenda Regular Council Meeting July 13,.1976-=7:30 PM Page 2 C. Resolutions (continued) 76 (2) Consider resolution approving.Class C Liquor'.Q - application for VFW:Post 2581,.1012:SouthGilb( by the City Clerk. �ZJ1_ (3) Consider resolution approving Class-;C Liquor`Cc application for the Great American:Saloon 'Co : i - 121 E. College Street, as recommended by the,C! Z/ S (4) Consider resolution approving_Class ,C Liquor`-Q application for Iowa River Pizza Co Inc Landing, 1411 S. Gilbert, (new application)'; as by the City Clerk. 2 /9 (S) Consider resolution approving Sunday Sales�Pern - River Pizza Co., Inc.,,; dba /Applegate's Lan3ing; (new application) as recommended by-.the City;ci _2 o (6) Consider resolution approving Cigarette Permits - by the City.Clerk. y: 22L (7) Consider resolution approving Class.0 Liquor..Li for-DouglasShalla dba/The Hind End:Lounge,-­;131 as recommended by the `City ,Clerk (new al phcat ZZ 2 (8) Consider resolution refunding Beer Permit for.Y 1200 S. Gilbert Court', as recommended by the Ci 223 (9) Consider resolution approving Class C Liquor': Li for James Tucker dba/Tuck's Place,_ 210. N., La in; by the City Clerk. .2,2-(/(10) Consider resolution approving Class,C Beer Perm Kron, Jr./dba Bill's 2-80 DX, I-80 and Highway_ by the City Clerk. y 11) Consider resolution approving Class'C Liquor<Li for'Madu, Ind. dba/Mahacek's:Bar!&,•Dirty Doug-;-, Dubuque , as.recommended by_the. City'.Clerk. Q16 (12) r Consider resolution approving, Class C Liquor Pe for Pzazz Inc.', dba/The Fieldhouse; Ill- E Coll, by the City,Clerk: ,G -.� IaS•S c 13C4Y QY'yh'1 .1?4so1e11. y hCG 701 t.cs7 J%cu4ko+-1'.'ST:!i, /✓fico ". - _>S�A<.-. �- _ •��:F ••.t :.?f f .1 :- SW s-7 2 +.yY-T8S::4L.F +s-.}r: This letter has been referred to the Departmentlof Com Development for reply. 7: (3) Letter from John K. Kammermeyer Tdgardinj:pr6b1.em,s5,*it pedestrian crossing 4n the downtown - area._ 1hi$_--,,Jette-r been referred to the Department of, Public Works ,,.forjr . e V 5� END OF CONSENT.CALEAIDAR Item No. 6 RECU4,0MTICNS TO THE CITY COUNCIL. a. Consider recommendation of the.Library. ard ru stee City Council reserve;a site for a new;'libra difig uil 4 64 of the central business district of not less th feet,,exclusive of set backs, vehicle :,access ''A meeting i Library Board and City Council will.be.scheduled, in eni future. A memorandum from the Chairperson of ahe, rary, is attached. tte'e on ei b. Consider re'commendation of-the Communi the City Counciladopt the CCN bylawi7as. amendedrE'AF�COPY amended bylaws was furnished to the Council.iji-,& packet �� and has been forwarded to the City Council'uncil,Rul6sCommitte' their recommendations. C. Consider recommendations of the Planning , and Zoning Commi (1) TO aPPMMPre S77614, revisedof,Village Green, Papreliminary Pl ann DevelopmentMr) Part 6 CONSIDER RESOLUTION APPROVING THE PRELIMINARYPLANNED AREADE o GREEN,'- PART. 6. -7- :P IAN AND. PLAT OF VILLAGE v3 Comment: :The Planning -and Zoning Commission;at-a,,Tegulirmeeting held: 1976, recommended lby7a 4,- 2'vote approyal;`of,,_ the .-su. ject� an area.located east-of Village Green,BoUlevarsouf '� Legion Road. 'The'subject plan'submitte&by.-I. 3'. ­,.o 'T - Company is a revisedrendition`ofan earlierp. lan�p S-fi- 1,1 -a . ten-plex,,,a.cornc rilb ;. to', sion of an existing barn to - 'farrrhouse.to a duplex., The revised planincltides,-onlythb!,a of the.,existing:barn tol.a five unit condominium "com ing portion of-the area subdivided into single family, ots , i'z_ 100 9x sWUXI Agenda • Regular Council Meeting July 13,`1976 7:30 PM` Page 4 �p.�•/ Planned Area -Development plan is not considered a;changi district but a change in land'use normallyPermiitedin? which it is located; the question was raised av the Comn as to whether, the extraordinary majority'vot' rule'was', case. The CortmisSion therefore; requested assistance f staff in clarifying -this - ; point. The di screpancies:notec analysis of the subject PAD, plan in;a Staff Report dated 1976 (attached), have been revised' accordingly Action: jV1 I (2) To vacate all of Person Avenue north of Park,Roa Gould, subject to .the ret ention,of-any'existing ment, that the center -20 feet be:declaredan,off place,.and the agreement ,be.,contingent ori;an;agr PToPertY owners relinquishing -their nght_to,str and snow removal. CONSIDER SETTING A PUBLIC HEARING ON A; REQUEST.TO:VACATE PERSON AVENUE NORTH OF PARK ROAD.ON'ALM ST.'3, 1976.' V 7f Comment: The Planning and Zoning Coirnnission at a'regular meeting } 1976, -recommended by ;a 5-1 ..vote ,the vacation of all,ofFC north of Park`Road and south of Gould Strhet except"for t feet subject to .the following contingencies: (1):that,pi easements be established for: allexisting,titilities tnthi right -Of -way, (2) that the center"20'feet.'of Person Abeni as a public street and, for clarity, an !'cf -cull }, and (3) that'an agreement from abuttin a Y:aPP?a g PrP rtY owners :a .� Avenue-north•of Park Road be_'submitted which waives. the::C -` bili . ty;and liability for street-maintenance'and:snow-remo right -of -way,; -The; above actionwas`'.'recomnended the`Ca response to a request by Mr =`Richar&Tucker the attorney of Ms: Mary Hands,., for thereasons indicated in a;Staff'R July /1, 1976t(attached). Action: d. Consider recommendation of the Ad Hoc Youth Servic6i: contract for Outreach: ser6ices_.(as,deflned by;=;the Pout with U.A.Y. 'The terms of;=the contract'linut U Ae budget of $24,S60. (0�a CONSIDER RESOLUTICN AUIWRIZING THE MAYOR:IU'EXECIffE; CCNtA .a� YOM SERVICES IN THE IOWA CITY,AREA: ;WITH UNITEDACTICN FC Cornrnernt .` Another- Youth.Committee meeting was called on June 23 to,f darify;;its intent for `:fundingUnited Action -`for Yo'uth:T and recommendations are included ase part -6 thig-F-jg 6W, contra t for services'reflects'the Comnittee's recommendat: � � _. � 7 S bf � ... _. _ . • r, s • ], ,. � f .. i a.. __ _..__ r�.i .Li"[J yp ,._ vS �,. _.. . -- _. _ — — — _. - __ __ �- _ . �_ ,,, :. _- - _ s:; _ Y :.: �. ., ___ - _ � yr-�. - � �- � �?^'... .'�i�x�4. � 3.a_�.w`.iL'�k�%}�% v i _ .WY. d'. Y��r, "l • r • c. n'✓ �_:. � �a r! „r r_t.l . <. ,G 4g ' --.. /� � -.... ,. �l..y � Y ~ .f. - a�-. I / �l.._r .� .Y J r' - .., , � a t�-.t ._ LJ .1 _____._...__.. _- t J11G��" _..._ _ _._ _.._ ..�- _.� - ` t 7 t :' 42 _J //�f r ! I J _. ec ..1�) -1v. -Yt� �-�-�.L` tom'_. '••....^ /mss{. r� ` a ..-._..mss... 4. J op f r p� %'l: w.;1 IA) J.,v�..r /SJer, y6'a ZCei 41 iJL� .�t•-L� hS-vTv-�s Item No. :11 - CONSIDER�MOTION REGARDING MANAGpMENT.CONl Comment: Midstates Development, Inc., has,indicat with the local Housing Authority for the Agenda housing for the elderly to;.be'construciec Regular Council - Meeting July 13, 1976 7:30 PM Page 6 Item No. 10 - CONSIDER MOTION CONCERNING COOPERATIVE N�REE11INfS THE JOHNSCN•C01 by Midstates and:HUD. Final contract to CORALVILLE, UNIVERSITY HEIGHTS"AND execution. SUPERVISORS. Comment: The Housing Authority (City Council)'admin3sters", v � L: V:a.m.r"l.� Assistance Payments Contract. Under.lthis,contrac on-behalf-of£.eligible ienants,..0 Lir-,•�� ..¢' meets can be made -jurisdiction provided the governing,body.ofr,the a - PUBLIC HEARING ON PLANS? SPECIFICATIMi can be done by. Cooperative`Agreement The;Housin FOR THE WEST PARK LIFT, STATION. recommended that the'_Council.enter•into•i.'Coaperati =Under this project, the exiisting;obsolel is the cities of Coralville, UniversityHeiights`and with 'a package type station. It esti Supervisors for unincorporated areas:, >ecommend: approximately $60,000. this concept and direct the `staff to initiate p , C/ c. appropriate parties that will culminate in'Coapei for formal adoption by the Council 'A memorandum Coordinator concerning this matter, :was iurnished the packet of.July 2- 1976.' Action: ul tz Item No. :11 - CONSIDER�MOTION REGARDING MANAGpMENT.CONl Comment: Midstates Development, Inc., has,indicat with the local Housing Authority for the housing for the elderly to;.be'construciec Willow Street. TheHousing,Comnission`h. undertake this. proposal . Recommend; the ;l contract and authorize thestaff to;;comp. by Midstates and:HUD. Final contract to execution. Action: v � L: V:a.m.r"l.� Lir-,•�� ..¢' Item No. 12 - PUBLIC HEARING ON PLANS? SPECIFICATIMi FOR THE WEST PARK LIFT, STATION. Comment: =Under this project, the exiisting;obsolel is with 'a package type station. It esti approximately $60,000. Action: p , C/ c. ed'.an Item No. -,CONSIDER :.ORDINANcE APPROVING UM STCRMWAI ,13,. (first'consider . ation). Comment., A public hearing heldth on;the St;ormwal June 8 1976...This s ordinance, provides'-fi commercial developments of one -acre;or nK of. two acres. or rio-re., '7be Legal Stiff , ht' ordinance but the.provisions'are identici were fu M* ished to the Council.: Action- Crp /41 Item No.j4l- CONSIDER ORDINANCEAMENDINGZONING ORDIW REGUlATIONS OF CERTAINIPROPERIY FROM Cl A Comment: A public hearing on this item was held:or this rezoning wasreceivedfrom and Zoning Commission -at a regulartir mee mended by a 6.'--0 vote-approval'of an"al4' of land located east of First Avenue and', from a Cl-Zoneto C2 Zone. Tbe'primiry`i said tract is to reduce the required.numl A staff analysis of the subjectapplicatj Report%dated May 6 1976, and was furnish for the meeting of June 8, 1976 Action: Cecj 4-0 A, MING IN -11 MiEREFOR' Ing in the t`will'not--"i e: for -park i _.___ __ - - 1 r --- ✓qtr • " �� ., . ,� � � __l1_.- L- � � L �! - mss, ._ � n - _ (T� - _ _- - .•_. .-:.� �•-.s.r. Lam:.: FY 77S: 77: slab- rks'`conci ^ r 3.< -""^-ti..e'✓1.'.1�✓K.�-St�+e'�..�-\'.� ' A JA r r e f I � 3.< -""^-ti..e'✓1.'.1�✓K.�-St�+e'�..�-\'.� 'i Al a , A JA At jowl 1-77!r` ti T.'C lt tl - _ - � 1 _ � � .x +' S Yt e � 4' r. � • t • /�i' ��f 'r � � _ _ }< � i � . _ � _ 1 ]-_ c r .�. % I_ � _.� �...- . -- ... -. --- _ 5 .� _-- - _. - l )� J( 1 �..__ .. __ _ . s, ;; ;; _4.__.. _ _ __ _ _=— -- ---- .. ____ r -: ;, _: t °; ,_. 1. :. ..�� :, i- - .._.__.. _ _.. _ .. - 5 :: _. - '—_ i -,.. .. _ _____ _ ..�. .. w.. ,._.._ .._.7.-. _ .� ._ _ 3 ..._ _ _.... __ _ � 1. W��� .. ' i. � � _'.. _' � -.... T �. �_ .. _.: ate. u�.:a. ..v -� - ...�� � -: 11 w`.rw-r�T J .; ] M "n. { i �.� P .�Y�..Y't.-,.. ':y :._iii S .Y,i= �- _ a'��%. ��,i}'fit �33� H� t�"'SY Ty}.tc:�nQ 1C ��ik.-'�!`+'TTaf�.YL�b �: z � _ �t s Agenda. Regular -Council Meeting - July 13, 1976 7:30 PM y Page 10 Item No.' -23 - CONSIDER RFSOLUi'ION RESCINDING RESOLUTION N0. 76 59 ANDFRESO NO. 76-84. .' u , 4 , Comment: Resolution No. 76-59, dated February 24, 1976, proposed to d: 'a'Y6 authorization of the sale of dispositi0n,parcel 92;1 oral a.pi parcel 95-2 to the University. The`prl a .set for'parce1 95 ; the: portion the LPA does not own was $78,000 This price wa Resolution No. 76-84 established the price -,parcel ! 2,ai which was the correct price 'for the_entire.,parcel Theconti _ tendered to.the University. pursuant;'to,these two:resolutioid` returned unsigned. The LPA now owns: 609 of,:th6Tla in d spi Parcel 95-2. r. Accordingly,_the correcti.price for;this porta. '.parcel is 60% of the full price, of $S8,500. A contractyprrn for this correct price has-been signediby,the Universitytand; mentaresolution authorizing the execution of the corrected agreement follows on this agenda -;; Action: l Ste�,) I � �Q 4 Item No. 24 - CONSIDER RESOLUTION AUTHORIZING THE SALE OFfURBAN.RENEWAL PRC TIM -UNIVERSITY OF I014A. ^/ Comment: -The LPA has had an agreement to sell disposition Parcel the University since November, 1971.: A portion of=i.this_parce not;.yet been'acquired by the. LPA.. Nonetheless; negotiations Proceeded with the University since January -for thesale of`d Parcels 95-2 and 92-1, excluding that portion (acquisition pa which the LPA`does not own. The contract for the - sale ofithe. has been signed by the Un iversity;:ttie State-Board"ofARegents Executive Council, and returned to the City.. for final action:: of contract is as prescribed by HUD.';'. Action r I. Item No. 2S I l --CONSIDER RESOIITTION'AUTHORIZING EmCUTION,OF, OONTTiACf WITH ME HUN= AS MARKETING . CONSULTANT Comment: A memorandum concerning this item it' -attached to the agenda . Action: Gam" ii. 4 ez c ! s 7 ;2 c � Z' old /<4l , J �_9ee . COUNCIL MEETINGG F �� • NUMBER - Index 76 -.vs-- ' 27 76 9 - ORDINANCE - RESOLUTION - AGREEMENTS CONTRACTS ROUTING Originals I�Y mac. C,,.'.�•�i 1,).r:7, -.z-1 U. A-\/. . ot,-,, ,( Vu L-\ A(,cct�,tcl L-\ L... A.y. L>< ("-,T r-; Ie A 'g,ait,nn,, j -\-\- x \-yx Copies -other IIES. �Je J; 7 7��- .�3�, .�1.����.,� � ►cis. r�E �-- I pv $UY+ NP FnS,w. UJ.v�vtl (�U4��y) v. p Q4: ,d mN G— lo�icE v • • COUNCIL MEETING OF c -� ORDINANCE - RESOLUTION - AGREEMENTS CONTRACTS NUMBER - Index 611AJCC-rrU "-t-_ ROUTING Originals Copies -other cutV W" --t a - C( Irk, J, k" +c�av-anl�: I/ w �� Irc. - COUNCIL MEETING OF ORDINANCE - RESOLUTION - AGREEMENTS CONTRACTS NUMBER - Index cc�� 7L - .� 3 J 76 - .� 3s ROUTING Originals %Zc'C'� Conies -other %7�,�LGCL ,�-: yf, L COUNCIL MEETIN•OF • NUMBER - Index ORDINANCE - RESOLUTION - AGREEMENTS CONTRACTS I:ieliywiil[el Originals Copies -other v lJ�«e QiL avl 114 C 76 LUIL ��,� ,FCS -zb n• _ COUNCIL MEETING OF / r i ORDINANCE - RESOLUTIONC- AGREEMENTS CONTRA ROUTING - Index Copie_� other NUMBER Originals ao CE -J-A- • �1 A�erno.r 1'"1 � nb�Y' �e t"au.rc�i��s Fonrta�ne L' �bb� 27't>U S�rc�uI'q.yi �ranc� Q f3oL-xrC (A%'s, TSnct10 I r ccrple'I- S`J3p0 Co e o YL % n 111 Gh 25- Rum Qoh�r%�o�lraY�1L 9�9-231 1CI-LL 15- ALCy)14,e CLI V'j 2C-rli•q Foy Sox S L - J no_ JP-Iou,Y)-ler //I catgS 5/ ;7 ci o' yl ue de Sczr,U-/ dlo ccd CIgr122_it���l��1 30I6«�ell Awe. 33p IV�c1-�,q�11j. �rIJ� Sia-3-,zt/D -9 r -lb eTr_l`, � o �O't Rd . X37- 7�/D flR V, 3 38 - J006 11(eccc ey , s77019d L�sCq �'rl/mss • Cies -% »/n'egt-� l�oc.elet,etr�( e� �l�)rf�rrssr-.� Jc(.✓gt GOL(1S i� a PC 1FLr-�ii�at�� �crissorz PC71-iS rllair>'f y 3 0 11;a �owct�/ 333— 6�J�/ CLQ ifIC'7)9i R. P. G, A �x rya, %l r 3 S/ - G/Gcl;- . . .a 0 0 ■�//�/) �• CIVIC CENTER AIOE.VI NNST. OW I6 CITY.IOY1ASYIb I3191 JSb1R0O a Ise 60 MAYOR MARY NIUNAUIIR Cm,," MIM/IRI n,N SAWIR CAROEMMOYE L,. FMTIR OAVIO,IRRIT MAR IEUM ROIERT VEVUTA wHEREAS, INI EREAS , P R O C L A M A T I O N people are walking from San Francisco to Washington this year on the Continental Walk for Disarmament and Social Justice, and July 12 on their way to a group left Lincoln, Nebraska, on Chicago to join the main walk and will be in Iowa City on August 1, er Mayon 06 Ioun City, Ioua, do NOW, THEREFORE, I, Matey C. Neuhaus • August 1, .through FILi Y# pnocta.im ,the days o4 Sunday, 9 the City 06 August b, 1976, as C� I—''Eti�zenew�Knecogn ze this speciat 70wa City and urge occasion w th appropriate activities, Dated in Tour City, low"' ,this 13th day o6 Juty, 1976. ayor 0 0 MINUTES OF OFFICIAL ACTIONS OF COUNCIL JUNE 22, 1976 7:30 P.M. The cost of publishing the following proceedings and claims is $ Cumulative cost to date during this calendar year for sai p�Tc—afion is $ Iowa City City Council met in Regular session, 22nd day of June, 1976, at 7:30 P.M. in the Council Chambers, Civic Center. Present: Balmer, deProsse, Foster, Neuhauser, Perret, Selzer, Vevera. Absent: None. Mayor Neuhauser presiding. Robert Welsh appeared concerning Urban Renewal, commending Council on their spirit of openness and cooperation concerning decisions. Item 3.d.4., letter from Atty. Wm. Meardon, regarding Barker request for sewer connection outside City limits, was discussed. Items 3.c.6 and 3.c.7, resolutions approving Class C Liquor License and Sunday Sales applications for Aycori Mfg. Inc., dba/Copper Dollar, were discussed. Robert Welsh questioned the status of the proposed ordi- nance regulating the responsibilities of such establishments. Foster moved, seconded by Vevera, to defer Item 3.c.7 pending report from the City Atty. Motion carried, 5/2, deProsse and Perret voting 'no'. City Manager Berlin informed Council he would direct staff to initiate publicity concerning proposed cemetery ordinance. Moved by Vevera and seconded by Selzer, that the following agenda items and recommendations in the Consent Calendar be approved and/or adopted as amended: Reading of minutes of official actions of Council meeting of June 8, 1976. sub.iect to correction, as recommended by City Clerk. Minutes of Boards and Commissions: I.C. Housing Comm., 5-19-76; I.C. P&Z Comm., 6-3-76; I.C. Airport Comm., 5-20-76; I.C. River - front Comm., 6-10-76; Comp. Plan Coord. Comm., 6-10-76; I.C. Public Library Bd. of Trustees, 5-27-76. Permit Resolutions as recommended by the City Clerk; recorded in Resolution Book 35: #76-180, page 222, approving Class C Liquor Control License application and # 76-181, page 223, approving Class C Liquor Sunday Sales for Anthony Mastrey dba/Valentino's, 115 E College; #76-182, page 224, approving Class B Beer Permit application and #76-183, page 225, approving Class B Beer Permit Sunday Sales for Shakey's Pizza Parlor, 531 Hwy. #1 West; #76-184, page 226, approving Class C Beer Permit application, Whiteway Supermarket, 212 S. Clinton; #76-185, page 227, approving Class C Liquor Control License application for Aycori Mfg. Inc. dba/Copper Dollar, 211 Iowa Ave.; #76-186, page 228, approving Class C Liquor Control License application for E.E.C.H. dba/Gabe n' Walkers, 330 E. Wash= inton &#76-187, page 229, approving Dancing Permit; and #76-188, page 230, approving issuance of cigarette permits. • Page 2 • Official Action June 22, 1976 Correspondence: Letter from Mrs. Harold Lindley regardingfloral arrangements used in Cemetery, referred to City Manager for reply. Letter from Ms. Emily Stoughton concerning elderly housing, referred to Dept. of Community Development for reply. Letter from 4 -C's regarding use of HCDA funds, referred to Dept. of Community Dev. for reply. City Clerk reported that for Sunday Sale of beer, "That Deli", 620 S. Dubuque, met the 50% gross sales requirement. The motion was approved by the following roll call vote: Ayes: Balmer, deProsse, Foster, Neuhasuer, Perret, Selzer, Vevera. Nays: None. Councilwoman deProsse commented on the success of the newspaper recycling program. She also asked the City Attorney to report on rules regulating a city's acceptance of a bid on property. Mayor Neubauser reported on the meeting attended for the signing of the transit subsidy bill in Des Moines, where Iowa City & Johnson County Regional Planning Comm. were congratulated on their efforts. The City Manager informed Council that the Staff was working on a proposed traffic ordinance. Mayor Neuhauser stated that Steve Lombardi had spoken to her about the need for publicity for the "Rent for Service Program". Comments were made concerning a Press Citizen editorial regarding raising the bus fare and not increas ng�parkTng meter rates. City Mgr. Berlin stated that Parks and Rec. Dept. is seeking solutiong for City Park ponds. Councilman Selzer suggested stocking them with fish. Councilman Foster informed citizens that Informal Council meetings are opened to the public. Councilman Balmer complimented Plastino and Brachtel on their efforts to communicate with residents living on E. Court St. regarding alternatives concerning traffic. City Attorney Hayek presented reports as follows: 1) Advised that Council did not have authority to halt development of large scale shopping center, unless there was a request for change in zoning, 2) Stated that the City could legally determine location of service lines to be installed by Ia.-Ill. Gas & Elec., 3) Stated that the Council had the authority and responsibility to review subdivision plats in River Heights. Moved by Vevera, seconded by Foster, to direct the City Mgr. to reply to Johnson Co. Bd. of Supervisors that the City insists that it has the right to review the subd. plat for Lakeview Knoll, 3rd Addn. Motion carried unanimously. 4) Indicated the status of the Amerex Lawsuit. City Manager Neal Berlin clarified the 6-3-76 Planning & Zoning minutes indicating that P&Z had decided not to initiate a moratorium on the northern sector of R3 study area, so an attorney was not hired. Public Hearing was held on the FY77 Slabjacking Prog. Councilman Vevera mentioned the need for repair of Friendship St. Moved by Balmer, seconded by Vevera to adopt Res. N76-189, recorded in Res. Book 35, page 231, approving Proposed Plans, Spec., etc. for FY77 Slabjacking Prog. & Directing Publication of Notice to Bidders. Roll call: Ayes' deProsse, Foster, Neuhauser, Perret, Selzer, Vevera, Balmer. Res. adopted, 7/0. After discussion of telephone calls on the subject, the Staff was directed to make sure Northwestern Bell Telephone representatives understood that the City did not have any immediate plans to widen Kirkwood Ave. . Official Action Page 3. June 22, 1976 Moved by deProsse, seconded by Selzer, to adopt Res. #76-190, recorded in Book 35, page 232, Setting Public Hearing on 6-29-76, on Amending FY 76 Budget, ending 6-30-76. Roll call: Ayes: Foster , Neuhauser, Perret, Selzer, Vevera, Balmer, deProsse. Res. adopted, 7/0. Moved by Foster, seconded by Perret to adopt Res. #76-191, recorded in Book 35, pages 233-236, Sett Perret, Selzer, Balmer, deProsing Date for Public Hearing on Issuance of General Obligation Bonds, 6-29-76. Roll call: Ayes: Neuhauser, se, Foster. Res. Adopted, 6/0, Vevera absent from the room. Moved by Selzer, seconded by Balmer that the rule requiring that Ordinances be considered and voted on for passage at two Council meetings tprior othe meeting helst&2ndconsidwhich tis tb erationandvotebewaived1land athat the sOrd. bed voted upon for final passage at this time. Roll call: Ayes: Balmer, deProsse, Foster, Neuhauser, Nays: y Selzer, Vevera, Selzer moved, seconded by Balmer that Ord. #76-2798, recorded. Motion cinrOrd. Book 10, pages 13-15 be finally adopted at this time. Roll call: Ayes: Selzer, Vevera, Balmer, deProsse, Foster, Neuhauser. Nays: Perret. Ordinance adopted, 6/1. Councilmembers discussed the final plat for Bel Aire Addn. 6. Moved by Foster, seconded by Vevera to adopt Res. #76-192, recorded in Res. Book 35, pages 237-238, Approving Final Plat, Bel Aire Addn. Part 6. Roll call: Ayes: Vevera, Balmer, deProsse, Foster, Neuhauser, Selzer. Res. adopted, 6/0, Perret abstaining. Moved by deProsse, seconded by Selzer, Ordinances be considered & voted on for passthat the rule requiring that prior to the meeting age at two Council meetings at which it is to be finally passed be suspended, the first & second considerati time. & vote be waived, & Ord. be voted upon for final passage at this e. Roll call: Ayes: Balmer, deProsse, Foster, Neuhauser, Perret, Selzer, Vevera. Motion carried, 7/0. Moved by deProsse seconded by Selzer that Ord. #76-2799, recorded in Ord. Book 10, pages 16-18, amending Sudb. Ord. by Revsing Scale of Prel. & Final Subd. Plats be finally adopted at this time. Roll call: Ayes: deProsse, Foster, Neuhauser, Perret, Selzer, Vevera, Balmer. Ord. adopted, 7/0. Moved by Vevera and seconded by Balmer that Ord. Amending Zoning Ord. #2238 by Changing Use Regulations from Cl to C2 Zone, Whitehouse Ent. Property, be givenfirst consideration. Roll call: Ayes: Foster, Neuhauser, Perret, Selzer, Vevera, Balmer, deProsse. Motion carried, unanimously. Moved by Foster, seconded by Perret that the rule requiring Ord. must be considered & voted on for passage at two Council meetings prior to meeting at which it is to be finally passed be suspended, that the 2nd consideration & vote be waived, & that Ord. Amending Ord. #73-2687 by increasing Fine for Overtime Parking be voted upon for final passage at this time. Roll Call: Ayes: Neuhauser, Perret, Selzer, Vevera, Balmer, deProsse, Foster. Motion carried, 7/0'. After further dis= cussion, Foster moved, seconded by Perret that Ord. #76-2800, recorded in Book 10, pages 19-20, be finally adopted at this time. Roll call: Ayes: Perret, Selzer, Vevera, Balmer, deProsse, Foster, Neuhauser. Ord. adopted, 7/0, • Page 4 • Official Action June 22, 1976 Moved by Vevera, seconded by deProsse that the rule requiring that ordi- narices• must be considered & voted on for passage at 2 Council meetings prior to the meeting at which it is to be finally passed be suspended & 2nd consideration &vote be waived & Ord. Providing for Discontinuance of Service, the Estab. of Liens for Unpaid Water Bills & Repealing Sec. VI of Ord. N76-2773 be voted on for final passage at this time. Roll call: Ayes: Selzer, Vevera, Balmer, deProsse, Foster, Neuhauser, Perret. Motion -..,carried, 6/0. Moved by Foster, seconded by deProsse that Ord. #76-2801, recorded in Ord. Book 10, pages 21 &22, be finally adopted at this time. Roll call: Ayes: Vevera, Balmer, deProsse, Foster, Neuhauser, Perret, Slezer. Ord. adopted, 7/0. Moved by Perret, seconded by deProsse to adopt Res. #76-193, recorded in Res. Book 35, page 239, Authorizing Execution of Planned Use Report for Gen. Revenue Sharing for Seventh Entitlement Period, 7-1-76, thru 12-31-76. Roll call: Ayes: Balmer, deProsse, Foster, Neuhauser, Perret, Selzer, Veuera. Res. adopted, 7/0. Moved by Balmer, seconded by Selzer to adopt Res. 1176-194, recorded in Res. Book 35, page240-241, Approving Final Plat Village Green Addn. Part VII. Roll call: Ayes: deProsse, Foster, Neuhauser, Perret, Selzer, Vevera, Balmer. Res. adopted, 7/0. Council considered Res. authorizing removal of parking from East & West sides of Dubuque,from intersection of College & Dubuque to a point 150' north, & removal of parking from North & South sides of College St., from intersection of College & Dubuque to a point 150' west, and removal of parking meter stalls in this area. Robert Welsh appeared & suggested alternatives for closing streets. Moved by Perret & seconded by deProsse to defer action on the resolution. Motion carried unanimously. Moved by Balmer & seconded by Perret to adopt Res. #76-195, recorded in Res. Book 35, page 242, Authorizing Mayor to Enter into Agreement with Iowa State Bank & Trust Co. concerning painting on east wall of auto - bank building. Roll call: Ayes; Foster, Neuhauser, Perret, Selzer, Vevera, Balmer, deProsse. Res. adopted, 7/0. Moved by Selzer seconded by Balmer to ddopt Res. #76-196, recorded in Res. Book 35, page 243, Authorizing Mayor to Execute Contract for Mayor's Youth Employment Prog. Roll call: Ayes: Neuhauser, Perret, Selzer, Vevera, Balmer, deProsse, Foster. Res. adopted, 7/0. Moved by deProsse seconded by Foster to adopt Res. #76-197, recorded in Res. Book 35, page 244, Authorizing Mayor to Execute Contract for Pals Proj. of Johnson Co. Extension Service. Roll call: Ayes: Perret, Selzer, Vevera, Balmer, deProsse, Foster, Neuhauser. Res. adopted, 7/0. Moved by deProsse and Seconded by Vevera to adopt Res. N76-198, recorded in Res. Book 35, page 23,V,$tstab. Pay Plan & Personnel Rules for All Employees of the City of Iowa City, Except Those Employees Included in AFSCME, Local 183. Roll call: Ayes: Selzer, Vevera, Balmer, deProsse, Foster, Neuhauser, Perret. Res. adopted, 7/0. Moved by Foster seconded by Selzer to adjourn meeting at 10:00 PM. Motion carried, unanimously. A more complete description of Council Activities is on file in the office of the City Clerk. city rlprk — _ Mme•• 0 0 COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES JUNE 22, 1976 7:30 P.M, 22nd The Iowa City City Council at Y Of June, 1976, at 7:30 met in Regular session on the hawser Civic Center. Present: Balmer, Council . Perret, Selzer deProsse Chambers Presiding. Vevera. Absent: • Foster, Neu - none. Mayor Neuhauser Robert Welsh, 2526 Mayfield Renewal. He commended Council Road cooperation their on theirappiritd concerning Urban their toward decisions s decision to amend objectives on Urban ew openness and commitment to housing, a7ectives Renewal. He felt Spaces correctl mass transit, include an affirmation of endorsed y reflected the v• Pedestrian ways, and open several positions taken lbw of the community. He further Item Y Council. connection to o 9 letter from side William from the . a sewer line outside the Cit Meardon,re from consent calendar for Y limits s Pulled the felt the Barkers discussion. ' was Pulled Ing sewer line should be allowed SeveralberCouncilmem- City if re Provided they would to connect to the Council quired in the future. submit to annexation s ofb exist - to receive and file the It was Y the until June r pending the City leater�and etoodeferuthis the Manager,s investigation. matter Items 3.c,6 and gation. provi Control License and 3�c'7' resolutions a for reAycori fg., IncClaaba/CoPPers C rpollarypSales napplications the status of the Welsh, 2526 Mayfield the consent calendar and responsibilit proposed ordinance regulating Road, questioned consider the 1' of such establishments, g noise, littering, Church with such previously encountered He asked Council to further a similar business located y the First questioned whether in the Christian the Sunday Sales or not Council same area, He to the Permit if this it would consider revoking neighborhood. Cit business would Policy initiated b Y Clerk Abbie Stolfus become a nuisance lishment ninety Y previous City Council indicated the cussion Y days toprove" themselves to allow the Foster withdrew earlier estab- and made a motion motion After further dis- seconded b to defer Item 3,c.7. to delete Item 3, voting noy,ve�ety'Attorneon carried, 5 2for one week which was applies to y Hayek will/ ' with deProsse and Perret to Sunday Sales and re stud port to Councilhow the State Code Mr. Berlin info June 29. initiate Publicityinformed Council concerning he would direct City Staff g the Proposed cemetery ordinance lowingtagendaoved by Vevera and seconded b be approved and/orsaand recommendations inySelzer t the fol- theConsent as amended: Calendar in Page 2 0 • Council Activities June 22, 1976 Reading of minutes of official actions of Council meeting of June 8, 1976, subject to correction, as recommended by the City Clerk. Minutes of Boards and Commissions Iowa City Housing Commission meeting of May 19, 1976. Iowa City Planning and 'Zoning Commission meeting of June 3, 1976. Iowa City Airport Commission meeting of May 20, 1976. Iowa City Riverfront Commission meeting of June 10, 1976. Comprehensive Plan Coordinating Committee meeting of June 10, 1976. Iowa City Public Library Board of Trustees meeting of May 27, 1976. Resolutions: Resolution No. 76-180, as recorded in Res. Book 35, page 222, approving Class C Liquor Control License application for Anthony Mastrey dba/valentino's, 115 E. College, as recommended by the City Clerk. Resolution No. 76-181, as recorded in Res. Book 35, page 223, approving Class C Liquor Sunday Sales Appli- cation for Anthony Mastrey dba/Valentino's, 115 E. College, as recommended by the City Clerk. Resolution No. 76-182, as recorded in Res. Book 35, page 224, approving Class B Beer Permit application for Shakey's Pizza Parlor, 531 Highway #1 West, as recommended by the City Clerk. Resolution No. 76-183, as recorded in Res. Book 35, page 225, approving Class B Beer Permit Sunday Sales application for Shakey's Pizza Parlor, 531 Highway #1 West, as recommended by the City Clerk. Resolution No. 76-184, as recorded in Res. Book 35, page 226, approving Class C Beer permit application for Whiteway Supermarket, 212 South Clinton, as recom- mended by the City Clerk. Resolution No. 76-185, as recorded in Res. Book 35, page 227, approving Class C Liquor Control License application for Aycori Mfg. Inc. dba/Copper Dollar, 211 Iowa Avenue, as recommended by the City Clerk. Page 3 0 0 Council Activities June 22, 1976 Resolution No. 76-186, as recorded in Res. Book 35, page 228, approving Class C Liquor Control License application for E.E.C.H. dba/Gabe 'n Walkers, 330 E. Washington St., as recommended by the City Clerk. Resolution No. 76-187, as recorded in Res. Book 35, page 229, approving Dancing Permit, Gabe 'n Walkers, 330 E. Washington St., as recommended by the City Clerk. Resolution No. 76-188, as recorded in Res. Book 35, page 230, to issue cigarette permits as recommended by the City Clerk. Correspondence: Letter from Mrs. Harold Lindley regarding floral arrange- ments used in the Cemetery. This letter has been re- ferred to the City Manager's office for reply. Letter from Ms. Emily R. Stoughton concerning housing for the elderly. This letter has been referred to the Department of Community Development for reply. Letter from 4-C regarding use of HCDA funds. This letter has been referred to the Department of Community Develop- ment for reply. Report from City Clerk that the establishment "That Deli" at 620 South Dubuque has provided the necessary infor- mation and they do meet the 508 gross sales requirement. No action by the Council is needed. Iowa City's policy for adding Sunday Beer sales permits for new establish- ments is to request, after a 90 -day period, a state- ment which supports their application statement that the sale of goods and services other than beer or alco- holic liquor does constitute 508 or more of the gross receipts from the licensed premises. The motion was approved by the following roll call vote: Ayes: Balmer, deProsse, Foster, Neuhauser, Perret, Selzer, Vevera. Nays: none. Councilwoman deProsse commented on the success of the news- paper recycling program. Mr. Berlin indicated Dick Plastino, Director of Public Works, would be submitting a memo concerning this program in the near future. Councilwoman deProsse directed City Attorney Hayek to find out whether or not a city may accept 0 Page 4 C� Council Activities June 22, 1976 a Proposal which better meets Renewal plan rather than the objectives Price for the bidder who of their Urban that Steve tMorpischase of property, May offers the highest Baker from Corals' presenting the yor Neuhauser reported . re were in omattendanceColle, representingtransit operators, Al in Desfor the si their system, and herself Moines. Iowa City andgthegof the Johnson transit subsidy mission were congratulated at this y Regional cussion Count bill concerning the issuance ceremony Com - in a loading zone of ticketsy There was parked City staff was on Sunday, Mr. Berlin informed Parked new, proposed traffic incorporating this Council that ordinance, matter into the Mayor Neuhauser stated Steve Lombardi about the need for publicity in the "Rent forhad spoken n her the Service Program" interested people involved University of Iowa, There which an editorial is being sponsored b raisin which was were some comments y g the bus fare Printed in the Press °oncernin9 meters also, and not increasin Citizen re divert Concern was g rates for the regarding insteadpeOple who normals expressed that this Parking Council Y ride the bus might tend to Department will be receivingto drive their concerning this ,natter a report from cars in the future, the Finance Mr, Berlin stated the currently seeking solut' Parks and Councilman ions Recreation Department was recreation Selzer suggested Stocking them the Cit with minim g them with Y Park Ponds, Councilman Foster um maintenance fish to Ings are informed citizens for the your Provide tents opened to the that Informal and elderly, Y Printed Public, and Council meet - is restricted, in a local newspaper; d are not closed as inadver- on their efforts Balmer comps �rnted nd Court Street re to co Dick Plastino Occasionally Input garding alternatives h residents Jim Brachtel concernin traffic. . East City Attorney4 traffic. (1) He explained C unc 1 not Presented several reports to Council: development of a large scale Industryhave the authority to halt building, nor shopping center is a request for chap any other in the Victor Illinois Cas change in area of the & in company (2) Upon reviewing unless there covered the City could le pany franchise a g the Iowa - the Public City the gally determine greement, he dis- way 6 and Industria service line shou ,in the interest of nance, (3) 1 Park intersectionld be placed at the Hi letter He was requested to without a formalgh- received from an attorney give his ordi- asking the City,s leg,.; opinion on a authority to Position as Y representing a develo review subdivisiono whether or not it claimed t plats the River Heights 0 0 Page 5 Council Activities June 22, 1976 Addition (specifically Lakeview Knoll, 3rd Addition). Mr. Hayek stated the Council or. Planning s Zoning Commission not only had the authority, but also had the responsibility to review sub- division plats within two miles outside the City limits as per Section 409.14 of the Code of Iowa. He further stated the City of Iowa City would have a particular interest in this area as to how the subdivisions are developed and what kind of streets and facilities are provided, since the Coralville Annexation Agreement allocated this land to Iowa City for future annexation. A motion was made by Vevera and seconded by Foster to direct the City Manager to reply to the Johnson County Board of Supervisors indicating that the Citv does have and insists it has the right to review the subdivision plat for the development of Lakeview Knoll, 3rd Addition. Motion passed, unanimously. (4) Mr. Hayek reported to Council the City had received partial judgment today for the motions filed for summary judgment in the Amerex case. This will relieve the City from paying $916,930 for claimed dam- ages on rezoning but would not alleviate them from the $93,000 judgment for the alleged delay in implementing the Court order following declaratory judgment action. Mr. Berlin clarified the June 3, 1976, Planning and Zoning Commission minutes and indicated Planning and Zoning decided not to pursue the matter of initiating a moratorium on the northern sector of R3 Study Area, after it was determined the City would have to hire an attorney outside of Iowa City to obtain a legal opinion. Several disturbed residents on Kirkwood Avenue had called Mayor Neuhauser stating they were told the reason the telephone company was laying the cable so far from the street was that the City had immediate plans to widen the street. No one knew where the telephone company obtained this information; however, it was probably done in anticipation that the street might be widened some time in the future. The Staff was directed to make sure Northwestern Bell understood the situation. The public hearing was held on the FY 77 Slabjacking Program. Vevera mentioned the need for repair of Friendship Street. After further discussion, the public hearing was declared closed. Balmer motioned and Vevera seconded to adopt Resolution No. 76-189, as recorded in Res. Book 35, page 231, approving Pro- posed Plans, Specifications, Form of Contract and Estimated Cost for the FY 77 Slabjacking Program, and Directing Publication of Notice to Bidders. Roll call: Ayes: deProsse, Foster, Neu- hauser, Perret, Selzer, Vevera, Balmer. Nays: none. Resolution adopted, 7/0. Page 6 0 • Council Activities June 22, 1976 it was moved by deProsse and seconded by Selzer to ad pt the Resolution No. 76-190, as recorded in Res. Book, pagethe 232, Setting a Public Hearing on June 29th, 1976, on Amending Foster, FY 1976 Budget Ending June 30, Vevera,6Balmer1 deProsse. Nays: Neuhauser, Perret, Selzer, none. Resolution adopted, 7/0. A motion was made by Foster and seconded by Perret to adop6, Resolution No. 76-191 as recorded in Res. Book 35,Pages Setting Date for Public Hearing on the Issuance of General Ober, gation Bonds (for June 29, rose,li- Foster. Nays: none. Reso- Roll call: Ayes: e Perret, Selzer, Balmer, deProsse, lution passed, 6/0. Vevera was absent from the room. Selzer moved and Balmer seconded that the rule requiring at and passage prior that ordinances must considered thedmeetingtat whichfor it is to be two Council meetings P finally passed be suspended, that the first and second considera- ote tion and vote be waived, and that the ordinancebe vSelaerpon for fiBalmer, deProsses Foster, Neuhauser. Ayes:oll call: Neuhauser. Nays: Perret. Vevera,, Motion passed, 6/1. Selzer moved and Balmer secondedtes 13, 14, hat Ordinance No. 76-2798, as recorded in Ord. Book 10, pag and 15 be finally adopted at this time. Roll call: Ayes: Selzer, Vevera, Balmer, deProsse, Foster, Neuhauser. Nays: Perret. Ordinance passed, 6/1. Councilmembers discussed the final plat of the BelAirplat Addition, part It was uestsed at since compliedtwith, the final plat preliminary had been approved req d and all req must be approved as per the City's Subdivision Code. Council regretted the fact they were unaware the development would dhave an effect on the Ralston Creek Watershed when they approve pr Depart preliminary plat. City Attorney Hayek stated the Legaland this ment is reviewing the Storm Water Management Ordinance, ordinance will establish the law for future subdivisions in re- gard to drainage into Ralston Creek. suSelzer iindicaterequidehensup- ported the concept of combining allinto a "one developer" ordinance. A motion was made by Foster and seconded by Vevera to adopt , as recorded in Res. Book 351 pages 237 Resolution No. 76-192 and 238, Approving the Final Plat of Bel Aire Foster,oNeuhauser, 6. Roll call: Ayes: Vevera, Balmer, deProsse, with Perret ser, Selzer. Nays: none. Resolution adopted, 6/0, ab- staining. econded by Selzer that the It was moved by deProsse and s rule requiring that ordinances must be considered and voted on Page 7 Council Activities June 22, 1976 for passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, that the first and second consideration and vote be waived, and that the ordinance be voted upon for final passage at this time. Roll call: Ayes: Balmer, deProsse, Foster, Neuhauser, Perret, Selzer, Vevera. Nays: none. Motion adopted, 7/0. A motion was made by deProsse and seconded by Selzer that Ordinance No. 76-2799, as recorded in Ord. Book 10, pages 16, 17, and 18, amending the Subdivision Ordinance by Revising the Scale of Preliminary and Final Subdivision Plats be finally adopted at this time. Roll call: Ayes: deProsse, Foster, Neuhauser, Perret, Selzer, Vevera, Balmer. Nays: none. Ordinance adopted, 7/0. It was moved by Vevera and seconded by Balmer that the Ordinance Amending Zoning Ordinance No. 2238 by Changing the Use Regulations of Certain Property from Cl to C2 Zone (White- house Enterprises) be given first consideration. Roll call: Ayes: Foster, Neuhauser, Perret, Selzer, Vevera, Balmer, de- Prosse. Nays: none. Motion carried, unanimously. Foster moved and Perret seconded the rule requiring that ordinances must be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, that the second consideration and vote be waived, and that Ordinance Amending Ordinance No. 73-2687 by Increasing the Fine for Overtime Parking be voted upon for final passage at this time. Roll call: Ayes: Neuhauser, Perret, Selzer, Vevera, Balmer, deProsse, Foster. Nays: none. Motion passed, 7/0. There was some discussion favoring the encourage- ment of publicizing "Park & Shop" and "Bus & Shop" by downtown merchants, and it was mentioned this could be initiated through the Chamber of Commerce. Robert Welsh and Francis Hamit appeared concerning the proposed ordinance. After further discussion, Foster moved and Perret seconded that Ordinance No. 76-2800, as recorded in Ord. Book 10, pages 19 and 20, be finally adopted at this time. Roll call: Ayes: Perret, Selzer, Vevera, Balmer, deProsse, Foster, Neuhauser. Nays: none. Ordinance adopted, unanimously. Vevera moved and deProsse seconded the rule requiring that ordinances must be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended and the second consideration and vote be waived and the Ordinance Providing for the Discontinu- ance of Service, the Establishment of Liens for Unpaid Water Bills and Repealing Section VI of Ordinance No. 76-2773 be voted upon for final passage at this time. Roll call: Ayes: Selzer, Vevera, Balmer, deProsse, Foster, Neuhauser, Perret. 0 0 Page 8 Council Activities June 22, 1976 Foster moved and deProsse seconded that Ordinance No. 76-2801 as recorded in Ord. Book 10, pages 21 and 22, be finally adopted at this time. Roll call: Ayes: Vevera, Balmer, deProsse, Foster, Neuhauser, Perret, Selzer. Nays: none. Ordinance adopted, 7/0. Perret moved and deProsse seconded a motion to adopt Resolution No. 76-193, as recorded in Res. Book 35, page 239, Authorizing the Execution of Planned Use Report for General Revenue Sharing for the Seventh Entitlement Period - July 1, 1976, through December 31, 1976. Roll call: Ayes: Balmer, deProsse, Foster, Neuhauser, Perret, Selzer, Vevera. Nays: none. Resolution adopted, 7/0. A motion was made by Balmer and seconded by Selzer to adopt Resolution 76-194, as recorded in Res. Book 35, pages 240 and 241, Approving the Final Plat of Village Green Addi- tion, Part 7. Roll call: Ayes: deProsse, Foster, Neu- hauser, Perret, Selzer, Vevera, Balmer. Nays: none. Reso- lution adopted, unanimously. Council considered a resolution authorizing the removal of parking from the East and West side of Dubuque from the intersection of College and Dubuque to a point 150 feet North, and removal of parking from the North and South sides of College Street, from the intersection of College and Dubuque to a point 150 feet West, and removal of parking meter stalls in this area. There was discussion of closure of streets on July 1, vacated by Ordinance to conform with the contract with the Urban Renewal Plan. Several Councilmembers felt the use of the downtown streets should be reviewed in more detail before reaching a decision as to what streets should be closed. Robert Welsh appeared and suggested several alternatives relating to safety factors in closing some of the downtown streets, one point he revealed was that policy would have to be established concerning emergency vehicles, taxicabs, and vehicles making deliveries on the closed streets. Balmer sug- gested that City staff study traffic flow and patterns, analyze the impact of street closures, and prepare a recommendation to Council. A motion was made by Perret and seconded by deProsse to defer action on the resolution for closure of certain streets. Motion passed unanimously. It was moved by Balmer and seconded by Perret to adopt Reso- lution No. 76-195, as recorded in Res. Book 35, page 242, Authoriz- ing the Mayor to Enter into an Agreement with Iowa State Bank and Trust Company. (This agreement would allow Iowa State Bank to have an historical motif painted on the east wall of the Page 9 • 0 Council Activities June 22, 1976 Capitol Street Auto Bank.) Roll call:. Ayes: Foster, Neuhauser, Perret, Selzer, Vevera, Balmer, deProsse. Nays: none. Reso- lution adopted, 7/0. Selzer moved and Balmer seconded that Resolution No. 76-196, as recorded in Res. Book 35, page 243, Authorizing the Mayor to Execute Contracts for Youth Services in the with City Area Iowa This agree - with the Mayor's Youth Employment Program be ad ment outlines the services to be performed, the general terms of the contract, and the funds needed from the City. Roll call: Ayes: Neuhauser, Perret, Selzer, Vevera, Balmer, deProsse, Foster. Resolution adopted, 7/0. A motion was made by deProsse and seconded by Foster to adopt Resolution No. 76-197 as recorded in Res. Book 35, page 244, Authorizing the Mayor to Execute Contracts for Youth Services in the Iowa City Area with the Pals Program of Johnson County Ex- tension Service. Roll call: Ayes: Perret, Selzer, Vevera, Balmer, deProsse, Foster, Neuhauser. Resolution adopted, 7/0. A motion was made by deProsse and seconded by Vevera that Resolution No. 76-198, as recorded in Res. Book 35, page 245, Establishing Pay Plan and Personnel Rules for All Employees of the City of Iowa City, Except Those Employees Included in an Order of Certification Relating to the Johnson County Area Public Employees, AFSCME, Local 183, Promulgated by the Iowa Public Employee Relations Board on February 2, 1976, be adopted. Roll call: Ayes: Selzer, Vevera, Balmer, deProsse, hauser, Ferret. Resolution Foster, Neu - adopted, 7/0. Mayor Neuhauser recom- mended that there be a resolution next week establishing a pay Plan for the City Clerk, City Attorney, and City Manager. A motion was made by Foster and seconded by Selzer to ad- journ the meeting at 10:00 P.M. Motion passed, unanimously. City Clerk Iowa City Airport Commission ,Jun: 17, 1976 Iowa City Flying Service Conference Room MF.MBr.RS PRESENT: MEMBERS ABSENT: Gary Bleckwenn Dave Hartwig Jack Perkins Claude Peterson Dick Phipps NONE SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN: Chairman Perkins called the meeting to order at 7:00 P.M. Minutes of the May meeting were presented. Moved by Bleckwenn, second by Phipps, minutes be approved as presented. Motion carried. Bills for the month of June were presented. Hartwig moved, Phipps second the motion, bills be paid as presented. The Commission studied the computer read out and discovered they had been charged $2,660.00 for 7,000 gallons of diesel fuel and $2,034.00 for insurance. Neither bill having been approved for payment by the Commission. Jones was instructed to find out what happened. Phipps reported he had attended one meeting of the Johnson -Linn County Regional Planning Commission. Peterson presented plans for an additional set of T -hangars. He pointed out he had shot the area immediately west of the last set of T -hangars. The Commission went over the plans and Peterson stated he was to meet the City Engineer to workout the specks and bidding procedure. The Commission decided on July 15, 1976 as the date to hold a public hearing on the proposed plan and construction of the 10 Unit T -Hangar, which is the date for their regular meeting but will be held in the Council's Conference Room. Hartwig mentioned he had been called upon by Mr. Jay Haas, Regional Director of Airport Development, of L. Robert Kimball Consulting Engineers on the feasibility of conducting a Comprehensive Airport plan of the Iowa City Airport. It was the consenses of the Commission, that Mr. Haas should be invited to the July meeting to discuss his proposal. There being no other business, the meeting was adjourned at 8:40 P.M. and the Commission tour the Airport facilities. Next meeting, July 15, 1976, 7:00 P.M., City Councils' Conference Room, Civic Center 0 0 COP,11'1'111 ON CC74IfUNI'IY NEEDS MINUTES RECREAT'IoN CENITiR CONFERENCE ROCM B JUNH 16, 1976 MIh1BER.S PRl:SENT: Hibbs, Janiuk, Stockman, Conley, Hauer, Amidon, Dennis, Rolnick MIMBERS ABSENT: Kinnamon, Hall, Askerooth, Hintze, Nielson CITY STAFF PRESENI': Vann, Rodgers GUESTS PRESENI': Thea Sando - applicant for CCN Membership RECCNP(ENDATIONS TO CITY COUNCIL: CCN By -Laws recommended to Council as amended SUNIMARY OF DISCUSSION AND FORMAL ACTIONS TAKEN 1. The meeting was brought to order by Chairperson Conley. It was moved by Dennis and seconded by Janiuk to approve the minutes of June 2, 1976. Motion carried. 2. Committee Concerns - It was moved by Janiuk and seconded by Dennis to amend the agenda to discuss committee concerns as Item I. Motion carried. Points brought out and discussed are as follows: a. Some members feel that Committee conversations are too much dominated by a few people and that the Chairperson should try to bring out everyone's opinion and prevent domination of the conversation. The Chairperson indicated that he will try to leave more dead space on the floor to give any member who wants a chance to speak up. b. It was suggested that a possible problem with members not speaking up is that they don't feel they are familiar enough with what is being discussed. Dennis suggested that members make more use of Julie's office as an information center to gain insight on current issues. c. Sub -committees should submit a FY 1977 calendar of projected activities. Conley and Rolnick will work with Julie on this. d. Sub -committees should come to CCN meeting to report on goals and why they are doing what they are doing. Copies of sub -committee reports and information should be at hand so that members can up -date themselves on the various functions. Handwritten sub -committee reports and information, that need to be typed and copied, can be done at the City through Julie's office. ��00 0 0 Committee on Community Needs .Jute 16, 1976 Page 2 C. It was brought out that it is everyone's job on CCN to gather and dispense information for the general public. It was emphasized that representation of public opinion should not be over -shadowed with too much personal bias. One method of dispensing information could be a constant series of articles to the mass news media. It was suggested that sub -committees be responsible for these written reports. Hauer emphasized the importance of oral communication and noted the finding of applicants to fill CCN vacancies as an example of where more talking would help. 3. Arch. Barrier Report has been typed and is ready for printing. Copies will be mailed to members prior to July 13th Council meeting. 4. Amended HCUA Budget - Council had approved and accepted the amended budgets as shown in handout. Discussions included the following topics: a. Urban Renewal Land Acquisition - .Julie stated that monies equal to the proposed 20% cut by HUD will be used to purchase Urban Renewal land from Council. By Federal law all profit from resale of land will automatically be put back into HCDA projects. b. Comprehensive Plan - How and when funds would be used for day care center planning, zoning evaluation, sludge treatment studies, and the Ralston Creek Study were questioned by Bolnick. Julie stated that money is available for these studies but the City is not currently staffed for additional studies and no plans for the first three are underway, as yet. Further Council action and interest is necessary before the projects will be acted on. Additional staff is needed. Hibbs suggested that by using resources available within the community, to get these studies done (such as graduate students, consultants, etc.) a high level of expertise might be obtained in a shorter period of time. 5. Communications Subcommittee Report - Discussion of potential newsletter to transmit i oto pu ic. a. Discussion of sub -committee member being designated to summarize activities for press releases. 6. Human Resources Sub -Committee - Duties were redefined and the sub- committee will be response e for day care needs and human needs studies. 7. Comb. Plan Sub -Committee will initiate work on commercial recycling, zoning evaluation and sludge treatment and generally monitor comprehensive planning activities. Committee on Community Needs June 16, 1976 Page 3 8. CCN B Laws - After minor corrections and additions it was moved by 1i s an seconded by Rolnick that the By be recommended to the City Council as amended. Motion carried. 9. It was moved by Hibbs and seconded by Dennis to adjourn the meeting. Motion carried. oanne Rodgers .11 LIBRARY BOARD OF TRO -EES • ��\A INFOR%LAL MEETING JUNE 2, 1976, 7:30 P.N1. DIRECTOR'S OFFICE MEMBERS PRESENT -Buchan, Farber, Moore, Hyman, Kirkman, Newsone, Ostedgaard, Richerson iM EbIBERS ABSENT: Bo>_anson STAFF PRESENT: Eggers, Carter, Prosser Summary of discussion and action taken The meeting was chaired by Library Building Coordinator David Kirkman who led an informal discussion of the second draft of the library building statement submitted by consultant Robert Rohlf. Following an extended discussion of the introductory material and the purpose of the document, it was requested that board member Bezanson's letter regarding the draft be sent to Rohlf along with other comments made at the meeting. The rough outline of the space allotments and public service stafEing as compared to the present building were reviewed. Meeting adjourned at 10:00 P.D1. Respectfully submitted, Ly7'tda S. Ostedgaard; Acting Socretary MINUTES IOWA CITY PLANNING AND ZONING MMISSION JULY 1, 1976 -- 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Ogesen, Jakobsen, Vetter, Blum, Kammermeyer, Cain MEMBERS ABSENT: None STAFF PRESENT: Schmeiser, Osborn, Brei RECQNMENDATIONS TO THE CITY COUNCIL: 1. To approve 5-7614, revised preliminary plat and Planned Area Development of Village Green, Part 6. 2. To vacate all of Ferson Avenue north of Park Road and south of Gould, subject to the retention of any existing public easement, that the center 20 feet be declared a public street or an officially approved place, and the agreement be contingent on an agreement between property owners relinquishing their right to street maintenance and snow removal. REQUESTS TO CITY MANAGER FOR INFORMATION OR STAFF ASSISTANCE: 1. That the Legal Department determine whether or not the PAD of Village Green, Part 6, would require extraordinary -majority vote of Council. 2. That the Legal Department provide information concerning use of restraints on auditor's plat. LIST OF MATTERS PENDING COMMISSION - COUNCIL DISPOSITION: 1. 72-04. Board of Adjustment Appeal Amendments. 2. P-7317. Creation of a University Zone (U). 3. P-7410. Creation of a Mobile Home Residence Zone (RM -I). 4. P-7403. Revision of Ml and M2 Zones. • -2- SOF DISCUSSION AND FORMAI, ACTIONS TAKEN: Chairman Ogesen called the meeting to orderand asked if there were any additions or corrections to the minutes of the Planning and Zoning Commission meeting held on June 17, 1976. It was decided to revise the fourth sentence in the last paragraph on page 3 to read Blum Pointed out that it is not incumbant on the residents of the area to review Home Town Dairies' "Commissioner moved that the P Z C Plans. He suggested that they do so and by Kammerme er Commission ... A motion was made b Blum, seconded Y , to approve as amended the minutes of the by 17 P 4 Z Commission meeting. Z-7608. Application submitted by Court Crest, Inc., to rezone a tract ��d located north of American Legion Road and east of Gay's Funeral Home from an R2 Zone to an R3A Zone; date filed: 6/21/76; 45 -day limitation: 8/5/76. Sam this particular 819 cu ce aw property. He and gave reasons against rezoning a higher population density P y' He stated this rezoning would cause had the most overcrowded sch olstofttthis area was already high noting it was primarily private residential y' �He further stated the area mentioned this rezoningand it didn t need apartments. He also g area, would downgrade the property value in the Chairman Ogesen indicated there is additional information on the rezoning history of this property dating back to 1972. A motion was made by Vetter and seconded by Jakobsen to defer this matter until July 15 to give Commissioners a chance to review it more extensively. Motion carried, unanimously. S-7614. Village Green, Part 6. Revised preliminary ve opment located east of Village Green Boulevard and south of American Legion Plat and Planned Area Attorney. Submitted by Iowa City Development Co., Edward W. Lucas, Y• Date filed: 5/27/76; 45 -day limitation: 7/11/76. Commissioners expressed their views concerning this development. Chairman Ogesen stated he believed a sales brochure barn would be demolished; however, he considdered iteaelandmark aseitsisna notable piece of lands factorily minimcape of past history. He felt the developers satis- ized the bad features and emphasized the good features. Kanmebecause rmeyer favored recycling the barn by means of the proposed condominium the residents o nits thisrarea had boughthe other their property with the understanding. felt that most of -3 - it would remain a single-family residence; therefore, he was probably against approving the preliminary plat. Blum stated he was not convinced that the majority of the residents were opposed, and those that were could remedy the situation through Courts by breach of contract. He felt the major issue was that it might not be the best utilization of land due to staff objections. Cain concurred with Blum and further expressed her strong desire for preservation of the existing buildings. Vetter commented she had seen some rather innovative things done with barns in the New England region. As for privacy, she noted Iowa City was a hilly area, and no one could be guaranteed it. Jakobsen was against the develop- ment because of incompatability of the -PAD design. A motion was made by Cain, seconded by Blum, to recommend to the City Council approval of 5-7614, revised preliminary plat and PAD of Village Green, Part 6. Diotion carried, 4/2, with Jakcbsen and Kammermeyer voting against. There was some discussion as to whether or not Chapter 414.5 of the Code of Iowa would apply to this particular development. A motion was made by Cain, seconded by Vetter, to request the assistance of the Legal Department in determining whether or not the PAD would require extraordinary -majority vote of Council. Motion -carried unanimously. 5-7610. Fountain Subdivision - Riverdale Addition. Preliminary plat of aTib+ acre subdivision located between Old Sand Road and the Iowa River, south of the Iowa City corporate limits. Application submitted by Jean Fountain; Frail Trott, Attorney. Date filed: 4/28/76; 45 -day limitation: waived. Referred to Park and Recreation Commission and to Riverfront Commis- sion. A motion was made by Blum, seconded by Jakobsen, to defer the approval of 5-7610, preliminary plat of the Fountain Subdivision - Riverdale Addition until the requirements requested by Staff are met. Commissioners discussed the impact of the 100 year flood plain on this area. It was stated that Keith Nath, of the Iowa Natural Resources Council, indicated the flood heighth for this area had been estimated to be 641 feet above sea level. Several Commissioners felt this estimate was wrong and that measures should be taken to require the I.N.R.C. to make an accurate study of the situation. Vetter mentioned that because of bad flooding and earthquakes in other states, it might be wise to use this area for recreational purposes rather than place buildings on it. Kam ermeyer questioned the suitability of the land for septic tanks. Don Schmeiser, Senior Planner, indicated he had spoken with County officials regarding this matter and was told the purcolation of the soil was adequate, but a statement concerning health factors had not been obtained as of yet. The motion was voted upon and carried unanimously to defer this matter. -4- S-7616. Preliminary plat of Woodland Hills Addition located approximately two miles north of Interstate 80 and east of Highway 1 in Section 30 of Newport Township in Johnson County; date filed: 6/18/76; 45 -day limitation: 8/2/76. A motion was made by Cain, seconded by Jakobsen, to defer S-7616, approval of preliminary plat of Woodland Hills Addition until existing requirements are met and until street right-of-way may be obtained from purchaser; and furthermore, to request assistance from the Legal Department concerning use of restraints on the auditor's plat. Motion carried unanimously. Consideration of the vacation of all or part of Person Avenue north of Park Road; requested by Mr. Richard Tucker, attorney for the estate of Ms. Mary Hands. Attorney Bill Bartley appeared on behalf of Dr, and Mrs. Lewis Jacques who owns property along Park Road. He expressed their concern that if the Ferson right-of-way were to be vacated and disposed, the Zoning Code would prohibit them from obtaining a building permit for their property (Lot #10) since it would not front a public street or an "officially approved place." He further stated if Gould Street was also to be vacated, there would be no practical access to Lot #10; and the City might be sub- jected to a damage suit. In light of the fact the 1941 vacation agreement appeared to be invalid, he urged Commissioners to support retention of the public title of the center 20 feet and to protect easements within the vacated portion of the right-of-way of Ferson Avenue. He further encouraged them to identify Ferson Avenue as an "officially approved place." Richard Tucker, attorney for the estate of his. Mary Hands, appeared and expounded on his letter dated January 28, 1976, regarding the request for the vacation of Ferson Avenue. He stated he essentially concurred with Attorney Bill Bartley and that he would like to have the original 1941 vacation agreement enacted since property owners of the area had been paying taxes on the 20 feet of the property they believed they owned. Don Schmeiser, Senior Planner, informed that if Ferson was to remain a street, it should be constructed as a street with a 50 foot right-of-way. This would give the City title to land on which Ms. Mary Hands' garage was built. Residents of the property would be assessed for the construction of the street and for street maintenance and snow removal. Richard Pegnetters, Dr, and Mrs. Lewis Jacques, and Steffi Hite had no reservations on continuing their maintenance of the street. Bob Bowlin, Assistant City Attorney, appeared and suggested ways to alleviate the problem of vacation. 0 • -5- A motion was made by Xammermeyer, seconded by Cain, to recamw4 to Council to vacate all of Ferson Avenue north of Park Road and south of Gould, subject to the retention of a public easement, that the center 20 feet be declared a public street or an officially approved place, and tt this agreement be contingent on an agreement between Property cw s relinquishing their right to street maintenance and snow removal. I,anmesmeyer accepted Jakobsen's t to insert ,existing" before public easenent." any It was motioned by Blum, seconded by after which a "change of land �7esen to defer this action until ouse sign obtain further public f t, would have been posted to possibly Pu This motion failed, 1/5, Blum voting 11yes.1' The previous amended motion was passed with a 5/1 vote. Blum voted against the motion because of his desire to have matter further publicized by a sign. Attorney Bill Bartley warned Commissioners against approving vacations or closing of the CBD streets. He stated this area had been given to establish the Capitol Building. Although lots were auctioned off in 1838, streets remained in possession of the State, so he stated. Commissioners expressed desire to pursue the matter of using signs to indicate possible subdivisions, LSRD, vacations and other land use changes. Blum will submit a proposal at the next meeting. It was announced the subcommittee designated to prepare recommendations on the revision of the ordinance for Ml and M2 zones would meet July 6th, 1976, at 4:15 p.m. Don Schmeiser, Senior Planner, indicated a letter had been sent to Sam Fahr, Chairman of the Riverfront Commission, regarding the IV' zone. This matter will be an agenda item for the next meeting. There was some discussion on the procedure of approaching the Iowa City School Board about the over- crowding problem in some of the schools. A motion was made by Jakobsen, seconded by Kammermeyer, to adjourn the meeting at 9:40 p.m. Motion passed unanimously. �,►MIfl:S IMIAN IUiLCI'IONS CCbMISSION JUNE 28, 1976 7:40 P.M. CITY MANAGER'S CONFERENCE ROOM MIMBI:RB PRI:1:N l': Smith Woodard Gilroy Madison Price Finn Davidson MhNIBEILS ABSEW: Matsumoto Scott Sl'AIT M1NIBEILS PRESEW: Bowlin Ragland R1:COMMENDA'I'IONS TO Tll1i CIT'y COUNCIL None R1`.C(b4W*NDA1'IONS '1'0 1111. STAPP AND CITY MANAGER '1110 staff is to assist in drafting a letter to the School District in response to the May 11, 1976, School Board minutes. The list contains the appointment of building principals for the 76-77 school year. Of the twenty people listed only one principal is female. The letter is to express concern over this situation. 1TNDING ITHNIS No new information concerning the EEOC workshop for Commissioners has been received. requesting letters of incorporation, bylaws and Private clubs - letters have been sent to the Inks, VFW, and the Moose Club financial information so that the review of case law of private clubs can begin. WMTUN Y OP RIUNAM' DISCUSSION Gilroy moved and Woodard seconded the motion to approve the minutes of the May 24, 1976, meeting. A. Joe Tate Mr. oe 'fate, Executive Director of the Iowa Civil Rights Commission, gave a short address to the Commission on the services available to local commissions from the state commission. Ile noted that technical assistance was available for the investigation of complaints as well as a film library, periodical library and speakers. The primary purpose of his visit was to become acquainted with local commissions and commissioners in an effort to build communications between local and state commissions. 0 0 Winan Relations Commission June 28, 1976 1'age 2 It. Comnittee Reports I. Outreach Advocacy - Davidson reported on the efforts that had been made by Smith and herself in securing food for the Indian encampment. Smith reported that the encampment had moved to the Linn County area because of the cost of transportation from the Sand Point campsites to the Court (louse in Cedar Rapids and because the campsites soil was very sandy and did not hold the tent stakes securely. The local support committee is still functioning to assist in providing food and other needs for the Indian encampment. Madison reported that Don Sanders of. Northwestern Bell would be providing sensitivity training on racial discrimination during the first and third weeks of July. Madison, Woodard and Ragland plan to attend one of these sessions. 2. Affirmative Action - Woodard reported that a second draft of the Affirmative Action Program is being written. This draft would be circulated to division and department heads for input before the final draft would be brought to the Commission in August. 3. Ordinance Revision - Bowlin reported that legal intern Steve Segebarth has been assigned to the drafting of the revised ordinance. The completion date for this draft was set for the July meeting. The commission also discussed methods of informing the public on the content of the newly drafted ordinance. The suggestions given were to mail the draft to advocacy groups and also to organizations whose members represent potential respondants during the complaint process. A newspaper series on the revised ordinance and a public meeting were also suggested as ways of disseminating information about the ordinance. 4. Twenty informal complaints were received between May 17 and June 18. The investigation of two cases (1i-7515 and H-7604) were completed. One complaint of sex discrimination in employment was formalized. Further staff activities were also presented in a written report. C. Other Business The Commission reviewed the May 11, 1976, minutes of the regular meeting of the Iowa City School Board. The minutes contained the appointment of principals of the twenty schools in the district. Of those twenty principals only one is female. The commission directed Smith to write a letter of concern about the position of women in the administrative level in the school district, and Price and Woodard were requested to check on the progress of the Affirmative Action Committee and report back at the next Commission meeting. The Commission discussed the possibility of commissioners attending upcoming conferences. The next commission meeting was set for July 19 at 7:30 p.m. The agenda setting meeting was scheduled for .July 9. Iknnan Relations June 28, 1976 Page 3 Commission The Staff reported on correspondence. Group Processes - The Commission spent considerable session. They decided that they preferred to have 2 1/2 hours and if necessary they would be willing order to avoid longer meetings. 0 time in the group process short meetings for possibly to meet twice a month in At 9:30 p.m. a poll of the members present, Gilroy, Woodard, Madison, Davidson, Finn, Smith, and Price, indicated unanimous agreement to go into Executive Session to consider complaints. At 10:40 p.m. upon the motion of Finn, seconded by Gilroy, the public session readjourned to receive information from Scote that the Elks Club no longer has a Class A liquor license. As of April the Elks Club obtained a Class C and Sunday liquor license. Gilroy moved for adjournment. *Scott arrived at 9:30 p.m. for Executive Session. LJ DRAFT' Junen 23, 1976 es of Ad ibc 23Youth Services Committee Ju City Manager's Conference Room PRESENT Schabilion Swaim Burns Bray Stockman Smithey Selzer Purington Kelley Flinn 1901 f ABSWr Cilek Cronin deProsse Recommendations to the Cit Council TO The ctermscofftheOutreach contractservices U.A.Y.dtoland by the Youth Co�mnittee) with U.A.Y. annual budget of $24;560. Summary of Discussion Berlin stated the minutes of the Youth Committee the Committee's recommendations for U.A.Y. mutes did not clearly reflect Committee could clarify several questions whichtwould er eallow the was staffatso the o prepare a contract with U.A.Y. 1. Was the Committee's intent to restrict U.A.Y. to do Outreach only? 2. Pro the Committee recommend that the City find U.A.Y. for an Outreach 8 only. 3. Could U.A.Y. seek finding from other sources to a) expand Outreach Programs or 2) add programs that had been drooped because funding was reduced? Swaim stated when he approached United Way to seek funding he indicated the money would be used to pick up programs that had been cut by the City. He also indicated he spoke from the top of his head because the U.A.Y, Board may not support additional Programs. Swaim stated the funds would be used not for additional programs, but to add staff to provide Outreach in the smaller communities in the county. Schabilion stated he felt sensitive that U.A.Y. was not able to provide programs other than Outreach. U.A.Y.'s philosophy in the past had been to maintain flexibility and fill in gaps where other agencies are not offering programs. Schabilion felt the Committee recommended that the City funds would support Outreach programs. Bray commented U.A.Y.'s total budget was analyzed with the objective that the Committee wished to fund U.A.Y. He felt perhaps the entire corporate structure should be redefined. Almost the entire funding of U.A.Y. will be coming from the City. The question is if the City seeks to define the contract or control U.A.Y. by means of a contract. Schabilion felt the City funds were only enough to support staff salaries. Berlin stated he wasn't sure how financial responsibility would be achieved if U.A.Y. spent money other than salaries anyway they wanted to. He had difficulty assessing what was being accomplished. Accomplishments must be measurable in order to relate U.A.Y. progress to the Council. Swaim felt an evaluation process could be based on M. Schabilion stated the U:A.Y. Board would feel comfortable having an evaluation process included in the contract. Berlin stated statistics were meaningless without success determinates. 1t is more difficult to determine success because of the type of clients U.A.Y. handles. Flinn questioned the status of establishing records and setting goals with each kid. She explained, establishing goals was the only way to measure a client's success. Swaim stated U.A.Y. was keeping intake records for each client: 0 0 Berlin commented the loose structure of U.A.Y. concerns him. Swaim stated U.A.Y. had developed goals. Berlin stated that an evaluation technique within a, specific time frame was necessary. Statistics of the number of contacts indicate what the agency is doing but it does not measure success. Stockman stated part of a success determinant was how effectively U.A.Y..dealt with other agencies. The purpose of U.A.Y., she felt, was to identify kids with problems and refer them to appropriate agencies. Flinn questioned if U.A.Y. was able to identify the number of established contacts, identify the client's problem, and indicate which agency the client was referred to. The intake form and a questionnaire for young people were methods of evaluating U.A.Y. Is effectiveness that were developed by the Director. Flinn questioned if follow-up was currently offered. Schabilion indicated U.A.Y.'s focus was on Outreach, that .this was the service most needed and this program was the one best performed Bray felt the Committee was not able to reach a consensus on the discussion at this point. No agreement was reached on the amount of service„ on the evaluation mechanism needed, or the financial accountability as they existed with Social Services and U.A.Y. Agreement was reached on the definition of Outreach. He felt that if the City were simply purchasing services, there would not be a disagreement.The whole philosophy of U.A.Y. was at issue, lie felt it was difficult to understand what U.A.Y. is doing. Schreiber related to the Committee some of the comments from the community concerning U.A.Y. A revised budget had been sent to the Manager's office which indicated 60% 3 Of the director' • s salary director'would be provided by Cit • s time was devoted y fiords: If only 60$ of the successful, to Outreach, Berlin ane hundred felt the success. Percent of the director's t- ProKram would not be. "me was necessary to insure 'aim felt the Committee's recommended amount of $24 to budget. ,560 was U,q y, is responsibility Smithey felt the Committee could not reach a criticize the director, consensus, It was not fair to Kelley be performed.questions toconcerned an evaluation fa ctor and if Outreach only was The Committee continued to discuss t corporation or an Outreach p he question of Pro sponsored b funding U,q,y, � an independent y an a$ency other than U.A.Y. Purington stated the only, At the City may wish to contract end og with U,q,y, to seek fun one year if performance Provide Outreach ds from other agencies, has been satisfacto The director The director �� U A.Y, may would d would devote 100$ ° orate personal f his time to Outreach. be responsible for activ' time to other activities, �• involved in sties Board members in the community ommwrit that the would director was currently Selzer asked that the Council receive info of success, Selzer ration t felt the last that would detail U•A Y r It is obvious that this S17( months was is measure Committee a time to " different would not Bet things together," backgrounds agree on eve ds and personalities. thing because: of the 4 0 0 Bray moved to recommend to the Council funding U.A.Y., but limiting U.A.Y. by a contract to Outreach Programs. Stockman seconded. Swaim asked for clarification of funding that the City provides. Could U.A.Y. seek funding from other agencies Bray withdrew his motion. Bray moved to recommend to the Council that 1) U.A.Y., a corporate entity, be contracted to perform Outreach services (as defined by the Committee) in the community, 2) that the contract not exceed an annual budget of $24,560 appropriated by the City with the intention that the figure be 100; of the annual budget for U.A.Y. Stockman seconded the motion. Schabilion questioned the reasoning to limit United Way funds. Purington approved of an Outreach worker in Johnson County but saw the need to limit the program this fiscal year. Opposed - Smithey, Schabilion and Swaim. Motion passed. RESOLUTION NO. 76-215 RESOLUTION APPROVING CLASS C LIQUOR CONTROL LICENSE APPLTUTTM BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that a Class Liquor Control License application is hereby approve or the following named person or persons at the following described location: George's Buffet, Inc., 312 Market St. Said approval shall be subject to any conditions or re- strictions hereafter imposed by ordinance or State law. The City app to heendorsed 0upon the lapplication eand forwardcommendationthersameroval together with the license fee, certificate of financial responsibility, surety bond, sketch of the premises and all other information or documents required to the Iowa Beer and Liquor Control Department. It was moved by that the Resolution there were: Balmer deProsse Foster Neuhauser — and seconded by Selzer as read ba adopted, and upon-ir-o-11call AYES: NAYS: x x x x ABSENT: Perret x Selzer x Vevera x Passed and approved this 13th day of July 1976 RESOLUTION NO. 76-216 RESOLUTION APPROVING CLASS C LIQUOR CONTROL LICENSE APPLiCA'TM BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that a Class C Liquor Control License application is hereby approve or the following named person or persons at the following described location: Johnson County Post 2561 Veterans of Foreign Wars, 1012 S. Gilbert St. Said approval shall be subject to any conditions or re- strictions hereafter imposed by ordinance or State law. The City Clerk shall cause a recommendation for approval to he endorsed upon the application and forward the same together with the license fee, certificate of financial responsibilitysurety bond, sketch of the premises and all other information or documents required to the Iowa Beer and Liquor Control Department. It was moved by Balmer and seconded by that the Resolution as rea a adopted, and upon ro ca TT there were: AYES: NAYS: ABSENT: Balmer x deProsse x Foster X Neuhauser x Perret Selzer x Vevera x Passed and approved this 13th day of July 1976 RESOLUTION NO. 76-217 RESOLUTION APPROVING CLASS C LIQUOR CONTROL LICENSE APPLTZ']CTTM BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that a Class C Liquor Control License application is hereby approve or the followinnamed person or g persons at the following described location: The Great American Saloon Company dba/Maxwell's, 121 E. College St. Said approval shall be subject to any conditions or re- strictions hereafter imposed by ordinance or State law. The City Clerk shall cause a recommendation for approval to he endorsed upon the application and forward the same together with the license fee, certificate of financial responsibilitysurety bond, sketch of the premises and all other information or documents required to the Iowa Beer and Liquor Control Department. It was moved by Balmer and seconded by Selzer that the Resolution as rea a adopted, and upon roll a T there were: AYES: NAYS: ABSENT: Balmer x deProsse x Foster x Neuhauser x Perret x Selzer x Vevera x Passed and approved this 13th day of July 19 76 0 0 \\rl�p RESOLUTION NO RESOLUTION APPROVING CLASS C LIQUOR CONTROL LICENSE APPLiU'ITM BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that a Class C Liquor Control License application is hereby approve or the following named person or persons at the following described location: Iowa River Pizza Company, Inc. dba/Applegate's Landing, 1411 S. Gilbert St. Said approval shall be subject to any conditions or re- strictions hereafter imposed by ordinance or State law. The City Clerk shall cause a recommendation for approval to he endorsed upon the application and forward the same together with the license fee, certificate of financial responsibility, surety bond, sketch of the premises and all other information or documents required to the Iowa Beer and Liquor Control Department. It was moved by that the Resolution there were: Balmer deProsse Foster Neuhauser Perret Selzer Vevera Balmer and seconded by Selzer as read—'Fe—adopted, and upon roI% alT AYES: NAYS: ABSENT: x Passed and approved this 13th day of July 1 197_ • w 01 - RESOLUTION NO. 76-219 OF APPROVAL OF CLASS C PLICATION. SUNDAY SALES BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that a Class C Sunday Sales Permit application is hereby approved or a ollowing named person or persons at the following described location: Iowa River Pizza Company, Inc. dba/Applegate's Landing, 1411 S. Gilbert Street. Said approval shall be subject to any conditions or restrictions hereafter imposed by ordinance of state law. The City Clerk shall cause a recommendation for approval to be endorsed upon the application and forward the same together with the license fee, bond, and all other information or docu- ments required to the Iowa Beer and Liquor Control Department. It was moved by Balmer and seconded by Selzer that the Resolution as read e a op e , and upon roll call there were: AYES: NAYS: ABSENT: Balmer x deProsse x Foster x Neuhauser x Perret x Selzer x Vevera x Passed this 13th day of July 19 76 RESOLUTION N0. 76-220 $SOLUTION TO ISSUE CIGARETTE PERMITS WHEREAS, the following firma and persons have made application, filed the bond, and paid the mulct tax required by law for the sale of cigarettes and cigarette papers; therefore, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IO:/A, that the applications ffice of the City Clerk be hc* granted and the cigarette bond now on file in the o and the same are hereby approved, and the City Clark be and he is hereby directed to issue a permit to 8011 cigarette papers and cigarettes to the following named Persona and firms: Leo's Standard Service,130 N. Dubuque Drug Fair, Inc., 121 E. Washington St. Drug Fair, Inc., 1030 Williams St. Deep Rock Service Station, 2229 Muscatine Ave. The Hind End Lounge, 1310 1/2 Highland Ct. Hawekeye Dairy Store, 701 East Davenport Holiday Stationstore, Hwy 6 C' Rocky Shore Drive Bill's I-80 DX or Travel Nook John's Grocery, Inc. It was moved by Balmer that the Resolution as and seconded b were: rea be a opted, and upon y Selzer P roll call there AYES: NAYS: ABSENT: Balmer X deProsse x Foster X Neuhauser X Perret X Selzer x Vevera X Passed this 13th day of July 19 76 RESOLUTION NO. 76-221 RESOLUTION APPROVING CLASS C LIQUOR CONTROL LICENSE APPLTMTM BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that a Class C Liquor Control License application is hereby approve or the following named person or persons at the following described location: Douglas W.Shalla dba/The Hind End Lounge, 1310 Highland Ct. Said approval shall be subject to any conditions or re- strictions hereafter imposed by ordinance or State law. The City Clerk shall cause a recommendation for approval to he endorsed upon the application and forward the same together with the license fee, certificate of financial responsibility, surety bond, sketch of the premises and all other information or documents required to the Iowa Beer and Liquor Control Department. It,was moved by Balmer and seconded by Selzer that the Resolution as rea a adopted, and upon—r-o-11ca r there were: AYES: NAYS: ABSENT: Balmer x deProsse x Foster x Neuhauser x Perret x elzer x Vevera x Passed and approved this 13th day of Jul 19 76 . r RESOLUTION NO. 76-222 RESOLUTION TO REFUND BEER PERMIT WHEREAS, the Yesterday's Hero at 1200 S. Gilbert has surrendered beer permit No. B-4863-76 expiring April 4, 1977 and requests a refund on the unused portion thereof, now therefore, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that said beer permit be and the same is hereby cancelled, and BE IT FURTHER RESOLVED that the Mayor and City Clerk be and they are hereby authorized and directed to draw a warrant on the General Fund in the amount of $ 225.00 , payable to the Yesterday's Hero for refund of beer permit No. B-4863-76 It was moved by Balmer and seconded by Selzer that the resolution as read be adopted, and upon roll call there were: AYES: NAYS: ABSENT: SIGNED: Passed this 13th day of deProsse Foster Neuhauser Perret Selzer Vevera July 19 76 X x X Passed this 13th day of deProsse Foster Neuhauser Perret Selzer Vevera July 19 76 a. 5 RESOLUTION NO. 76-223 RESOLUTION APPROVING CLASS C LIQUOR CONTROL LICENSE APPLIMT A BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that a Class C Liquor Control License application is hereby approve or the following named person or persons at the following described location: James J. Tucker, d/b/a Tuck's Place, located at 21C North Linn Street, Said approval shall be subject to any conditions or re- strictions hereafter imposed by ordinance or State law. The City Clerk shall cause a recommendation for approval to he endorsed upon the application and forward the same together with the license fee, certificate of financial responsibility, surety bond, sketch of the premises and all other information or documents required to the Iowa Beer and Liquor Control Department. It was moved by Balmer and seconded by Selzer that the Resolution as rea a adopted, and upon r_oTi cali there were: Passed and approved this 13th day of _July . 19 76 AYES: NAYS: ABSENT: Balmer x deProsse x Foster x Neuhauser x Perret x Selzer x Vevera x Passed and approved this 13th day of _July . 19 76 RESOLUTION No. 76-224 RESOLUTION OF APPROVAL OF crate BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that a Class "C" Beer Permit Application is hereby approved for the following named per- son or persons at the following described locations: William B. Kron, Jr., d/b/a Bill's I-80 DX, located at Fhb-. 1N & I-80. Said approval shall be imposed by ordinance or subject to any conditions or restrictions hereafter state law. The City Clerk shall cause a recommendation for approval to be endorsed Upon the application and forward the same together with the license fee, surety bond and all other information or documents required to the Iowa Beer and Liquor Control Department. It was moved by Resolution as read be adopted and upon roll call there were. Passed this13th day of AYER: NAYS: ABSENT: July 19 76 M RESOLUTION NO, 76-225 RESOLUTION APPROVING CLASS C LIQUOR CONTROL LICENSE APPLT3,TM that aEIT ClassRESOLVED BY THE CITY COUNCIL is herebyLiquor Control LicenBeIappOWA CITY, IOIdA approve persons at the followinthe followingg named application g described locationPeTson or Madu, Inc, dba/Mama Machacek's, 5 S, Dubuque St. Said approval shall be strictions hereafter iMps ject to posed b any conditions or re- t ordinance or State law, to heThe endorsedClerk shall a recommendation upon the cause for together with the licensepfee, cert and forward the same other surety bond approval informationordoc certificate of financial . sketch of the premises and all and Liquor Control Department. required t partment, o the Iowa Beer It was moved b that the Resolution there were: Balmer deProsse Foster Neuhauser Perret Selzer Vevera y Balmer as rea and seconded by Selzer adopted, and upon--r6Tr,ca Passed and approved this AYES: NAYS: ABSENT: x x :i x 13` day of Jul 19 ��. RESOLUTION NO. 76-226 RESOLUTION APPROVING CLASS C LIQUOR CONTROL LICENSE APPLiCA TM BE IT RESOLVED BY THE CITY that a Class C Liquor ControlNLiceCIL nselapp CITY, is hereby approve IOWA, per at the or the followingg named Person o tion following described locationPerson or Pzazz Entertainment, Ltd. dba/The Fieldhouse, 111 E. College Said approval shall be subject to any conditions or re- strictions hereafter imposed by ordinance or State law. The City Clerk shall cause a recommendation for to he endorsed upon the application and forward together with the license fee approval responsibilitycertificate of financials other informaionuortdocumentssketch requiredthe to the Iowa Beer and Liquor Control Department, Premises and all It was moved by Balmer and seconded b that the Resolution as rea a adopted, and u there were: o Selzer pon rolca AYES: NAYS: ABSENT: Balmer ?C deProsse Foster x Neuhauser x Perret x Selzer x Vevera x Passed and approved this 13th_ - day of Jul— ly 19 76 • • �5 RESOLUTION NO. 76-227 RESOLUTION OF APPROVAL OF CLASS "C" BEER PERMIT APPLICATION BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that a Class "C" Beer Permit Application is hereby approved for the following named per- son or persona at the following described locations: Hawkeye Dairy, Inc. dba/ Hawkeye Dairy Store, 701 East Davenport St. Said approval shall be subject to any conditions or restrictions hereafter imposed by ordinance or state law. The City Clerk shall cause a recommendation for approval to be endorsed upon the application and forward the same together with the license fee, surety bond and all other information or documents required to the Iowa Beer and Liquor Control Dgpartment. It was moved by Balmer and seconded by Selzer that the Resolution as read be adopted, and upon roll call there were: Balmer deProsse Foster Neuhauser Perret Selzer Vevera AYES: NAYS: ABSENT: x x x x Passed this 13th day of July , 19 76 - vA JOHNSON COUNTY June 24, 1976 Dear City Council Members: ECBVED JUN 2 5 1976 1060 William Street P.O. Box 1517 Iowa City, Iowa 52240 319/338-7823 United Way's Planning Division has recently Actiontion of for YoutheUiteisnonedofatheseeficiar completed an y agencies, United The Planning Division's recommendations to the Budget Division of United Way concerning United Action for Youth was that, assuming the city funds U.A.Y, United Way should consider providihe ng ddditional funding for a count outreach program. was recognized. U. for a youth advocacyY individual A Y appears to be good at wrk with on the Youth. The Budget Division has not with recommendations, yet acted The Planning Division hopes that the to fund United Action for Youth. city will continue Sincerely yours, Faith KnOwler'Chairperson Planning Division FK/mkk Thanks to you—itj5 working 0 July 16, 1976 .,Is. mitt: 'rno:•:ler, Chairperson planning, Division Unitod Play of Johnson County F.O. Box 1517 Iowa City, Iowa 52210 Dear t•s. Knosaler: the City Council received and placed on file your letter concerning funding for United Action Eor Youth. The contract between the City and U.A.Y. for youth services in our co7rrinity was adopted by resolution at the regular neeting on July 13, 1976. The recornendatioas of the Ad I;oc Youth Services Cormuittee were incor orated into the terms of the contract. Stated simply, the recor=ndations were U.A.Y. is not to seek funding from another agency during FY 77, the entire nro,-.= budget is not to exceed $24,560, and the Cutreach Program would not expand into saaller towns in the County at this tire. Ttulnk you for expressing your views to the Council. If you desire additions: inforrna tion, please contact re at your convenience. Sincerely yours, :eal C. Rerlin City Manlycr cc: M—ary Ann Volm United 11ay City Clerk!% The University of Iowa Inwa Cary, Iowa 52242 University of Iowa Hospitnis and Clinics Department of Internal Modicino (319) 356.2883 If no answer, 356-1616 Iowa City City Council 410 East Washington Street Iowa City, IA 52240 RWIV€SN June 25, 1976 Open Letter to the Iowa City City Council Dear Council Members, I realize that in recent weeks you have been intensive) discussing the various alternatives for future in downtown Iowa Cit Y studying and of those meetings, y' Unfortunate) Plans for urban renewal gs, but there y' I have been unable to attend an bring to is one consideration that I would like to your attention. It is MY understanding that under the past invalidated contract with Old Capital Associates, the requirement for certain street downtown area was an integral part of the contract and out; otherwise the contract would be voided. Therefore public ub) c e the held on the street closings were basica)) had to be carried for a particular y a formality anduthecdecisions public hearing, llstriet Closing was really already made the particular street g verytun sualcircumstances prior to the since not closing I would effectively voiding the contract. strongly urge that on any new urban renewal contracts for re- development in downtown Iowa City that street closings or committed to in the contract, but that there be an o and discussion first after which the not be mandatory to make a decision council would have pcomen pletec meeting an for or against the street closin Plete freedom y effect on any urban renewal contracts. g with it having Thank you very much. sincerely yours, ` Q (l (t tCG}LGf CCL{ ( h JO n K. Kammermeyer, M.D. u Department of Internal Medicine JKK/mr Section Allergy_Immunology The University of Iowa Iowa City, Iowa 52242 University of Iowa Hospitals and Clinics Department of Internal Medicine (319) 356.2883 If no answer, 3s6.1616 Iowa City City Counicl 410 East Washington Street Iowa City, IA 52240 Dear Council Members, June 25, 1976 An Open Letter to the Council ,OWA )p \\ def t� �I11i u�u�u�u� LI U it IJ U ocsw�s � IPd) You may recall that at the public hearing concerning the proposed closing of one block of Madison Street between Iowa Avenue and Washington Street in front of the Pentacrest this past year, I spoke in opposition to that closure. However, I did make the point at that time and I wish to reiterate at this time that I do feel there is a significant problem with pedestrian crossing of Madison Street at the intersection with Washington Street and at the intersection with Jefferson Street. I am concerned about the potential auto --pedestrian conflict at these intersections, and feel that several things might be done to improve pedestrian safety. I would like to strongly urge the council that the intersection of Washington Street and Madison be made a four-way stop so that pedestrians crossing this intersection do not have to compete with through traffic. I would also recommend that the intersection of Madison and Jefferson Streets be made a three-way stop so that, again, pedestrians crossing do not have to com- pete with through traffic. I also wish to point out that at the intersection of Iowa Avenue and Madison Street the first boulevard light in the median strip on Iowa Avenue has been missing for over a year and has not been replaced. At night this intersection is,therefore, rather dark and pedestrians may not be seen well while crossing the street, ror pedestrians' safety, if for no other reason, I would strongly urge that the boulevard light be re- placed as soon as possible so there is better lighting at night than is now present at this intersection. Thank you very much. Sine el yogs L Jo n K. Kammermeyer, M.D. Department of Internal Medicine Section Allergy -Immunology JKK/mr � CbN YC4CC , • Crv,C CF I,CN �,O�E. W45wM S � X 15, 31 July 2s, 1976. Jc}m 1;, kar]ermeyer, Dc:art-ent of Internal Medicine C`4�l On-i].1l�rgl'/}•riIDO1Q��' - tU !'ter ii:l• Of Ic";a Cit); }cwa S2240 Dear Dr. Karmermeyer. D cp City Council has referred your letter of June 25, 1976 to Department•the ` Rtblic.lfor 1n your letter, you suggested that the intersection of Madison Streetywit}i,> +ashington z,td Jefferson Street be fully controlled by,sto Si ns p°inte'1 out ;hat otic of the boulevard lights is missing on Iot,a:/{yenue 5, P g and you ali The car/pedestrian conflict situation existi.n at a serious one. Both vehicular and pedestrian volumes are high in this area, g those two•.intersections is and conformance with existing traffic laws is virtually.non-existent rsscntially, the czisting,configuration of signs p be an ar_ceptable balance between"the motorist and the P that there are many different vie;, gan rc regents t,hat;we believe t p_destnanr Ac recogni_ controlling various IN around the communit points as to i:hat constitutes the best mean rTlst maintain some balance bett;een modes of travel: Por example,;>t Y;, hoi,ever,ae feela,e i»ssiJtle to m:+igi.rally increase pr,4estrian safety by makin e�>e co} a s. ndst0l St(--'I); i, eorselyr, this could virtually bring' gehiculn� t�r� porCj r ,cnse of the pedestrian atal.lolccatjonsgwould sinilarlyebeui]m orkablet-the have rcvici•.,ci the traffic incl ="s l e Iccl t};, misting stU,it]on conn n:esrtolovtlbet�thets abes}t under ]ntersecti.c Utun�, IF conc}]t-ions ,}t.,n e si their L ces-ican7ly in the future, w,'%'ill,oncc gacon in fti,: coniroL devilcs>in this area. I amt 2 We -we ave nof;able o c` •'ii1)' t:i.th your rcduest for stops at all legs of the 'i•ntersecLzons, howe"i:e'. I c}o lsope I hat•c explained our reasoning• f7rund that c li.:,rt'on t1m, median strip is o„•ned.and operatrdU J)i ersity of ioxa I 1 we sent a letter ,..o *.hc ;,.- 1'nnersi ty. Y; the p rare party. at ypro r. j O p LL, E 2 185 E Jefferson St a D Iowa City, Iowa City Council Members JUL 12 1976 July 12, 1976 Civic Center Iowa city ABBIE STOLE_US, CITY CLERK Dear Council Member: - Yesterday our Uuly business meeting was alerted to the decision to make to -morrow concerning the contract with United Action for Youth. Since for the past three years our Friends Meeting House at 311 Nou are has served as UAY headquarters, Our Iowa City Religious Society has been ver Linn St Heffner and Mrs nPolly dArpthave eall Yserved aon the rUAY rBoard. Stewart,Chris of From the start, our group has been intrigued with the system by which hi the thrust of ts service program has been to redirect young people who had been alienated from home and society before they were ready to cope with independence. We were impressed by the successes which had convinced the sheriff to permit UAY to counsel with "rin-awa s" a 24 hr period -- then lon ger first year in 9 times in certain cases. hd for y our building we became distressed b „During their'- confusion -- partly because Of overcrowded conditions e--dMajrorasdYouth Plus UAY __ making for 16 desks --with the additional staff involved. We are impreessed with the increased orderliness of the staff. The ti�f hea4siisZ r4sogniseen gfaEAicajjgc€opsb , o r�-�+ of Now the board is composed of a -section r�tdsetYrogiama�ds 6fvi1l�dsded. are: luv Tom al Consu, ministerrofsUnitarianoChurchts among whom Are, educational Consultant for Childrens' Psychopathicresident; MVS Polly 2rboysein�thesprogram);Roberta PJerrykSchabilionr;PMrs Mary Larew (Mother of ice from LQillow-wind, a lawyer r rof of Botany, U Of I• Junior High. Y ) one person from High School and one fromacher and is requestingsmorerd meetcompletemreportsuch ethanutheloriginalthan oboardafive years ago. Of course, experts in the field of personality, appreciate the complexity of changeisolating causal factors in Ppoducing behavioral , and objective measures of such changes. are in close consultation witHowever, the UAY staff h staff of Childrens' Psychiatry as to most appropriate tests and strategies for bringing about change. In the second place, we are very enthusiastic about the dynamics of this program which capitalizes on the effectiveness of "peer" leadership as opposed to adult leadership. rte think that the gains peer" using normal, well -adjusted high-school aged youth as co-workers with youth who have become anti -adults both at school and home are high both for the adjusted youth and the "drop-out." The successful kids are looking for problems to tackle, ways to make for a better society with fewer crimes and wars. They want to understand how lonely kids react. Thus, both groups of youth can profit from the contacts when the leadership is strong and the whole program is carefully monitored. Our ttosupport sthe sexpenditure nofathe dsmall me osum1of $24,460ewhichucrgingoversysou taff pay for five persons plus office expenses PLEASEI Sincerely, e1, July 16, 1976 Iis. ,lanes R. Kuhn 1185 East Jefferson Street Iowa City, Iowa 52240 Dear 'is. Kuhn: At the roFular Council meeting on July 13, 1976, the City Council adopted a resolution approving the contract for Outreach Services with the United Action for Youth. The Council agrees with the nedd for an advocacy program for youth in the Iowa City area. U.A.Y. will be instriuwental in providing such a program in our commmity. Thank you for expressing your views to the City Council. Sincerely yours, Neal G. Berlin City ; Linger Is cc: City Clcrk ✓ M - E -M-O TO: City Council FROM: Ronald Farber, President, Iowa City Public Library Board of Trustees RE: Library Building Program f, Site DATE: 7-8-76 At a meeting on Wednesday, July 7, 1976 the Library Board accepted the Recommended Buildin Pro ram for Iowa City Public Librar as su mitte y consu tant o ert olilf in une, 1976. Copies have been forwarded to Council members. During the day long work session with the consultant the pre- liminary draft of the site study report was reviewed and the consultant will be submitting a final draft in a few days. Copies of it will be forwarded to the Council as soon as it is received and accepted by formal action of the Library Board. Recognizing the Council's need for information which might affect their deliberations about downtown redevelopment, the Library Board unanimously adopted the following resolution at the July 7 meeting and asked that it be sent to the City Council immediately. The Library Board of Trustees requests that the City Council reserve a site for a library building in Block 64 of the central business district of not less than 36,000 square feet, exclusive of set backs, vehicle access and short-term parking. The Library Board and the consultant would like to meet with the Council laterthis summer to discuss these reports. Please let Lis know when it would be convenient for such a meeting. Howa city DATE: June 23, 1976 F Linda Schreiber, Administrative Assistant Julie Vann, Redevelopment Specialist ,i�"''J CCi\' Bylaws the June 16th meeting of CCN, the attached bylaws were approved as amended- Please fon:ard copies to Council -members for adoption. JV/ssw B1ZAWS CMIITITE ON CO'•MAIITY NEEDS Article I Section 1. Regular Meetings. Regular meetings of this Committee shall be held on the first Wednesday of each month at 4:00 p.m. Section 2. Special Meetings. Special meetings of the members may be called by the chairperson and shall be called by the chairperson at the request of 3 committee members. Section 3. Place of Meetings. Shall be held in the Recreation Center Meeting Room A, or any other public accessible meeting place should the Recreation Center be unavailable. Section 4. Notice of Meetings. Notice of regular meetings shall not be required to all members and the press; special meetings may be called upon notice to all members and the media by telephone not less than six hours before the meeting, and 24 hours if a uTitten notice of a special meeting is given. Section S. orum. A majority of the members of the Committee shall constitute a quorum at any meeting and the majority of votes cast at any meeting at which a quorum is present shall be decisive of any motion or election. Section 6. Proxies. There shall be no vote by proxy. Section 7. Public Discussion. Time shall be made available during all regular meetings for open public discussion. Article II Section 1. The CCN Committee shall consist of 15 members; term of membership shall be 2 years, except on initial appointment of the Committee, seven will be one year and eight will be two years. The chairperson and co -chairperson will be elected annually from the committee members. All members of electors of the Cit the Committee shall be qualified Y of Iowa compensation but shall City, Iowa, and shall serve as members without be entitled to the necessary expenses expenses, included travel incurred in the discharge of their duties. Section 2. Nomination. The City Council shall appoint members to CCN as vacancies occur. Section 3. Orient Prior to the first regular meeting following their appointment, new members shall be provided izth copies of the Committee (CCN) bylaws. Article III Section 1. Chairperson. 7Tie chairperson shall, when present, preside at all meetings, appoint sub -committees with the a meetin s PProval of the committee, call special g and in general perform all duties included to the office of a chairperson and such other duties as may be prescribed by the members from time to time. Section 2. The co -chairperson shall take over all the above duties of chairperson in the event of the latters' absence. Article IV Section 1. A enda. The chairperson, or a designated representative together with appropriate members of the City staff or City Council shall prepare an agenda for all regular comnnittee meetings. Agendas are, the Cit to be sent to committee members, y Council and the media at least three days prior to the regular meetings. Section 2. Minutes. ,Minutes of all regular and special meetings are to be Prepared and distributed to corrnittee members and City Council within one week of the meeting, in the manner prescribed by the Council. Specific recommendations for the Council are to be set orf from the main body of the minutes and appointments Section 3. Policies and Pro identified. r ans• Periodically the Committee shall review the policies and progress of the City, relating to the Committee's functions and make such recomsnenclations to the City Council as are deemed appropriate. I ;`4 G2 9 43� 7,6 /"�INY,C1ii�Yli �/ /TO /�%1 (/iYJ1>Jl/A��L �iCL�rl/ j• - 7/ 7 13Sl ;`4 IL. -Z- %� STODDAtZD A m vv a t1Do-P'S v/ j7\ T ON F1 n / n fi .rsr IL C vv Ski a v, tomepersonally known to be the persons who executed the above .and for petition of Protest and.Objection and acknolwedged the execution of the sal to be their own voluntary act and deed. WITNESS my hand and Notarial Seal the day, month and year last above written. + Notary ublic n ancl 101 r;. Iowa r STATE OF IOWA SS. JOHNSON COUNTY On this day of July, 1976; before me:a Notary Publ{o in and for the State +,4w Iowa, personally appearedIrving F_ Hasler, toJid, say -that rne; th personally known, andis President n the�said Villageby me swooneGreen Homeowners said Irving it, Hasler Association, that no seal has been procured by the said'_Oorporation ani Hasler as that said Instrument was signed and sealed on behalf and the said Irvi hes aid,-,0orpo... dide by authority of its Board of Directors, said Instrument to be the voluntary act an, President did acknowledge of the Corporation. WITNESS my hand and Notarial Seal the day, month and yral s last above written. Notary Public nd for. the Stat a RESOLUTION NO. 76— 8 RESOLUTION ACCEPTING PRELIMINARY PENYAEPVILLAAND RLIJMIARPLLATOFFVILLAAND GE GREEN PART 6. BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that the approval of the preliminary.Y plat for the Planned Area Development Plan and the Preliminary Piat for Village reen, ar be granted with the following conditions: The above resolution approving the prel. plat and prel. P.A.D. for Village Green, Part 6, was not adopted after staff verified the petition did represent at least 20% of the lot owners surrounding the development. It was moved by Balmer and seconded bySelzar that the resolution as read be adopted and upon roll call there were: AYES: NAYS: ABSENT: x Balmer x deProsse X Foster — x -- hauser x Verret x Selzer x Vevera Passed and approved this 13th day of .71111, , 1976. ATTEST: CITY CLERK t1AYOR r STAFF REPORT Planning Fr Zoning Commission June l'%, 1976 SUBJECT: S-7614. Village Green, Part 6, Revised Preliminary Plat and Planned Area Development Plan Boulevard and south of American Legion Road.locateSubmittedtbyfIowalCityGreen Development Company; Edward W. Lucas, Attorney. Date filed: 5/27/76. 45 -day limitation: 7/11/76. EXISTING Tile 7.08 acre tract of the CONDITIONS: Tile Area Development is zoned RIB .jingle Family are characterized h high Residential. Adjacent areas y along Village GreenBoulevard. Undeveloped and vacant nparcels ces rofdlandt are found to the cast and south and across American Legion Road to the north. Existing on the site are a farm house, barn, corncrib and miscellaneous accessory farm structures. The ground slopes southwest at a grade of approximately eight percent from a high elevation of 168 feet (Iowa City datum) to a low elevation 132 feet in a distance of 450 feet. STAFF ANALYSIS: The subject PAD Plan submitted by the Iowa City Development Company represents a revision of the area development plan submitted by the applicant 1/29/76p(see mStaff Report, Planning and Zoning Commission, 2/19/76). According to the revised PAD plan, the existing farm house will remain in its present use, but the barn will be converted to a five-plex. The remaining structures including the corncrib will be removed or demolished. The plan also proposes the construction of 13 single family homes. A total of 19 units on 220,955 square feet of land area (minus street area) results in a not density development of 11,629 square feet per dwelling unit. The overall square feet per dwelling unit is consistent with the average lot size in the existing Village Green Additions and is well above the minimum land arca per dwelling unit ratio of 6,000 square feet per unit required in the UlB Zoite. The major constraint of the area development plan is the proposal to convert the existing barn to a five-plex. Although this proposal is intriguing, it is the staff's feeling that the barn docs not fit in with the characteristics of surrounding development. From a historic point of view, the barn represents a well preserved 19th century farm structure. From a planning standpoint, the barn, because Of its large amount of structural disharmony, clashes with the surrounding development both architecturally and aesthetically, thus creating an objectionable influence upon the livability and enjoyment of the neighbor- hood. 0 -2- 0 In addition to the above, the following deficiencies are noted and should be changed: the area development plan should be drawn to the scale of one (1) inch to one hundred (100) feet. 2. I'he plan should include statements generally describing the proposed Ievelopment and setting forth an intended time scliedule for the completion of various phases. 3. the right-of-way width and pavement width of Village Green Road should he 66 feet and 36 feet respectively unless varied by the Planning and Zoning Commission. Since portions of Village Green Road have been constructed at a 601 right-of-way width and 281 (pavement widt.h), it is recommended that the above right-of-way and pavement width requirement be varied to allow for continuation of tile existing street design. This variance has been granted for streets in similar subdivisions where said street design has already begun. 11. It should be noted on the plan that all lots with a driveway on Village Green Court should have six off-street parking spaces. S. The plan should show the zoning classification of proposed land uses. 6. A cross-section detail of the proposed parking and driveway should be shown. 7. The heights of existing structures should be shown. 8. An inlet is not needed on the turn -around of Village Farm Court. 9. The plan should include a planting screen separating the apartment development from adjacent single family residences. 10. The title should be changed to "Revised Planned Area Development and Preliminary Plat". STAFF it is the Staff's recommendation RECODLMENDATION: that approval of the subject PAD plan be deferred until the area development plan has been revised to incorporate the above discrepancies. It is further recommended that the Planning and Zoning Commission consider the alter- native of denying the plan on the basis that the conversion of the existing barn to multifamily use would have an adverse effect upon the neighborhood. -.i- STA F P ;_ s•rnrr• COb4✓CNT: 711c intent of a VAD encourageis iP .levelopers to use a more creative approach i{1 For a living environment not possible througletheoPtrnttOf land the Tonin and providing designed g Subdivision Ordinance. 1n PAD,application of fined to fit a particular parcel of land s, buildings must be dr✓elopment existin its location, and Ii taction and encourage A PAD should provide reasoaablo aesthetichsatisc- fie maximum compatibility order to produce a desirable and enjoyable between tyres en housing in of housing. choices is encoura ed 1 yable livin g environment. ,1 i%aricty { harmony of architectural design listessential. of an area development, but t •�Tf••efvf'`f4�e�•* 11 s V.-* * a i� ••fl. 4t~eOf♦�f�4�fgy fif�4 �t�f�4 ♦ •f'' •�T{Tetfetff �eYt :t«� f�ef't ♦•T'f�e••r ete�f�ef��M +i �tTfQf-t+T� e•c�f+�f1'e�'►f}♦eeC�f�O Vbe�e�1 V� ;�fef�4y9fV,�f♦�9f. .•r.•-Y� �irfy�f~4yf♦��f�{�f~j�f9q J •~v9TYfe♦fe �fe�9feeef4�l�efe�0�0 ••i��•F T�ffOf� eft �40tfttflf�fy�f• • i 5.•Y♦efeeie'ot•f�e' +�••••♦fe •feffft e`.'ef1f190t1 4f, •n f ♦ f f Yite�ef�eO1*4fOf4 4f4'4�Vfti i♦ f.• ♦ f e♦ f♦ ♦♦ 7 4 e: ♦ • ♦ J -6:00♦ 7a{4�1re ;t January 23, 1976 Honorable Mayor and City Council of row❑ City Civic Cent:er- Iowa City, Iowa 52210 llonorahic Mayor and City Council of Iowa City: 'Phis letter is submitted to you on behalf of the Executor of the Estate or Mary (lands, N`il.liam C Musser, for the Purpose of formally requesting the City of Iowa Ciin Bty lato vl r the .following described rcal estate located ck's Park Addition, Ioy, Iowa, and shown on the Plat Records a tile wa Cit e plat thereof recorded in Plat Book 2; t Page 38 of of .Johnson CountY, Iowa, to -mit: All of Ferson Avenue shown on sa lying id plat between Blocks 1 and G and running from the North Linc of Koontz Avenue (now Park Road) to the south line of Gould Street, and all of Gould Street lying between the cast and west lines Of Faison Avenueextended as designated on said plaat..� So as not to deny an access to the property adjacent to the above described real estate requested that the Cit Y lying and hencfit of any adjYcreserveari it is Further a right or way for the use and assigns over the followin, property owners and their heirs ! described tract, to -wit: A strip or l:uul 20 From feet in Width extending the north line of Koontz Avenue (now Park Road) to the south line of Could Street the centerline or Which is identical to the centerline of Person Avenue, all as designated originally on the Plat' of Biack's park Addition to rowa City > Iowa, in Plat Book 2, at pane 3S or the flat Records of .Johnson County, Iowa. t' • Rt=CE�D 'i?ti a 7976 Lams SHULMAN, PHELAN, TUC ;SER, BOyLE & MULLEN I�1 1 Squtnnrl ATTOR:fEyS AT LAW WILLIAM V• PiIELAN V! ILLIAM M. TutRCq SREMEP UUILMUG UnVICL W U=Lt P U UfI �[ 2,S0. GlwuLts A. MuLLtu IOWA L,i Tye IowA 52240 S:c> r. Hamer - T ... I, rcc iiq Uc[JJ9-a,el i. LVALItq Hlcunno M. Tucr.[n M" C.. 31 Ar January 23, 1976 Honorable Mayor and City Council of row❑ City Civic Cent:er- Iowa City, Iowa 52210 llonorahic Mayor and City Council of Iowa City: 'Phis letter is submitted to you on behalf of the Executor of the Estate or Mary (lands, N`il.liam C Musser, for the Purpose of formally requesting the City of Iowa Ciin Bty lato vl r the .following described rcal estate located ck's Park Addition, Ioy, Iowa, and shown on the Plat Records a tile wa Cit e plat thereof recorded in Plat Book 2; t Page 38 of of .Johnson CountY, Iowa, to -mit: All of Ferson Avenue shown on sa lying id plat between Blocks 1 and G and running from the North Linc of Koontz Avenue (now Park Road) to the south line of Gould Street, and all of Gould Street lying between the cast and west lines Of Faison Avenueextended as designated on said plaat..� So as not to deny an access to the property adjacent to the above described real estate requested that the Cit Y lying and hencfit of any adjYcreserveari it is Further a right or way for the use and assigns over the followin, property owners and their heirs ! described tract, to -wit: A strip or l:uul 20 From feet in Width extending the north line of Koontz Avenue (now Park Road) to the south line of Could Street the centerline or Which is identical to the centerline of Person Avenue, all as designated originally on the Plat' of Biack's park Addition to rowa City > Iowa, in Plat Book 2, at pane 3S or the flat Records of .Johnson County, Iowa. { • - 2 The basis for requesting the vacation of the foregoing real estate is as follows: 1n 1941, the owners of the lots lying adjacent to the above describe(1 part of Verson Avenue entered into a private vacation agreement whereby they pur- ported to vacate said section of Person Avenue. In coniunction with their vacation agrcemcnt, Chew same property owners concurrently executed another agreement reserving to each owner a right of way over this same section of Person Avenue. 'rhe legal validity of these agreements was not questioned at the time and as a conse(luence, after their recordation with the Johnson County Recorder) they were noted and reflected on the record:: ol, various other county art([ city agencies, including the official Plat of Black's P.irst A(lditi.on in the County Recorder's Office, the Plat Records in the Johnson County Auditor's Office and the Vacation Records of the City of Towa City. Two of the parties to these agreements were William L. NUSSer and Mary Nusser, husband and wife, who (Fere the owners Of Lot 4 of Black's First Addition, situated at the NI' corner Of the intersection of Ferson Avenue and Koontz Avenue, the latter presently being known as Park Road. Following the death of William L. Nusser, Mary Nasser, now being the sole owner of said Lot 4, married Harold L. Hands, whom she also survived, still retaining her ownership of the Black's Addition property. On June 12, 19741 Mrs. (lands entered into a purchase agreement. with Richard and Georgi.a Pegnetter whereby site agreed to sell said Lot 4 to the Pegnetters. In entering into this purchase agreement, it had been represented to the Pegnetters, haled upon the plat records of the Johnson County Recorder and Auditor and the records of tile' City of Iowa City, that the segment of Ferson Avenue here in question had been validly vacated. As part of the process of transferring title to said Lot 4 from Mrs.(lands to the Pegnetters the abstract of title to the property was continued to cover the period from the acquisition of Lot 4 by William and Mary Nnsser to the date of sale by Mary Nusser to the Pognetters. Following this continuation of the abstract of title, an opinion as to the condition of the title to I,ot 4 was rendered by Mr. William Meardon who therein raised a question as to the validity of the 1941 vacation. By virtue of the latest continuation, the fact now appeared that prior to the execution of the Private vacation agreement, Black's First Addition was annexed by the City of loiaa City and therefore, thequestion arose as to whether any private vacation agreement executed sub- sequcnt to the date of annexation :is valid and effective. This question arose at some point around or after the death of Mrs. (lands in the first- part of August, 1974. Mr. Pulliam C. Nusser, as Executor of Mrs. (lands' Estate, thereafter succeeded to her rights and obligations under the prior purchase agreement. Pursuant to the terms of the purchase agreement, the sale of Lot 4 was consummated on August 1S, 1974, with the understanding that the Executor of Mrs. Hands' Estate would pursue a resolution of the problem raised in the earlier title opinion. The Legal question involved was presented to the City Attorney's Office whose opinion was that the 1941 private agreement did not effect a valid vacation of Person Avenue. It is the desire of the Executor of Mrs. (lands' Estate to satisfy the expecat:ions of the Pegnctters as to the vacated status of the section of Person Avenue here in question. On the Executor's behalf therefore we submit this vacation proposal to you for your consideration and action. We do not believe that this vacation will in any way be inconsistent with the best interests of the City of Iowa City and that, :in fact, .it will further the City's interests by officially confirming a vacation which until now everyone, including the City of Iowa City, has believed took place in 1941. Attached hereto :is a copy of the official plat of that part of person Avenue here in question with appropriate notations as to the proposed vacation area and the area over which we feel a right of way should he prescryed. I:f you believe any further information is needed we will be happy to furnish it to you upon request. I would appreciate being advised as to the procedure now to be followed in regard to this vacation proposal. Thank you for your time and cooperation. Very truly yours, <�ILtL 6 I y�tC%Le.L' Richard M. Tucker 10IT: dw enc. Cxo, k G ;L --j- @ I @ I q) � 0 ;- iFok svb- 0-t% o k the o YEA \r. Sai¢ 1c% - Y\o)es �ceet l.�Y\e s , �cc�'\.1\. ohc e.x�z �'\o•ct.-, .� c�'�t\e ��..t4�,e �.o,styls:d.e o.�1 V&R -Y-a i� \ Y\ t c v.� G\!\ \Yl S ov, 4um hve. l. -e -(A 4u t/ te, na y XV v at �o'\Y\•ts S oS5 \oJG t�neS , Ny\4) oS� `o'C. \nes -C('\'Ck, S�Y ea C.— ON\. -� �Y\eC, Q. SIC- o,\l ¢ 5 , 0.S Y\ opt c�• V�Od/iV-d"�r idVt eevtI'S ica7teS obK 11��1a�a 60i--610 G�pyc��~/' SUBJECT: STAFF REPORT Planning and July 1, 1976 Zoning Commission V-7602. Vacation of all or part of Person Avenue north of Park Road; requested by Mr. Richard Tucker, attorney for the estate of Ms. Mary Hands. STAFF The subject vacation of Ferson ANALYSIS: Avenue was referred to the Planning and Zoning Commission for consideration by the Assistant City Attorney in response to a letter dated January 28, 1976 from Mr. Richard Tucker, attorney for the estate of Ms. Mary Hands who previously owned the property at the northeast corner of Ferson Avenue and Park Road. This letter and a memorandum from Mr. Bob Bowlin are attached and adequately set forth the reasons for the subject vacation request. In consideration of the subject request there are at least four alternative courses of action which the Commission could take as follows: 1. Vacate all of Ferson Avenue north of Park Road subject to the establishment or retention of a public access easement and utility easement within the vacated right-of-way. 2. Vacate all of Ferson Avenue north of Park Road, except for the center 20 feet of the right-of-way, subject to the retention of a public utility easement within the vacated portion of the right- of-way. 3. Vacate all of Ferson Avenue north of Park Road subject to the establishment of a public access easement along the center 20 feet of the right-of-way and the retention of a public utility easement within the vacated right-of-way. 4. Deny the request. Vacation of the street right-of-way with the presumable subsequent disposition to abutting property owners would preclude the City from having any responsibility or liability for street maintenance, garbage pick-up, snow removal or other city services. Such action, therefore, would deny existing residents of services rendered by support of their tax dollars and adversely affect the marketability of undeveloped interior lots which could later be made available for single family residences. For whatever reason, however, the residents were desirous of vacating the right-of-way and had at least attempted to do so prior to the legal problems which have now surfaced. Besides the City's limited investment in the street dedicated in Black's Park Addition near the turn of the century, its only interest, if the abutting residents are receptive to closing the street, would be for access 0 -2- 0 to unaccessible areas or for other reasons which might affect the public health, safety and general welfare. There are heavily wooded undeveloped parcels of land immediately to the north of the termination of Ferson Avenue, which by reason of severe topographical limitations, have never been developed or subdivided. The feasibility of developing the land for residential purposes, however, is remote and the destruction of this natural environment would ruin the character of an area typified by mature trees and other native forms of vegetation and a natural wildlife habitat. Regardless, Ferson Avenue is not the only means of access to this area which can be made accessible via the extension of Gould Street west from Beldon Avenue. The establishment of a public access easement within Ferson Avenue is a necessity because of existing residences which have access to the street. However, if the entire right-of-way is vacated and disposed, development of the aforementioned existing vacant lots could be prohibited even though a public access easement is established. According to the Zoning Code, every buildable lot must front on a public street or on an 'officially approved place". Alternatively, then, a prospective home builder could confront the Board of Adjustment with an appeal that the private drive be designated an officially approved place. There is no assurance, however, that the Board would act favorably. The center 20 feet of Ferson Avenue could be retained as public right- of-way and the remaining portion vacated. The City would then assume responsibility for the maintenance of the remaining portion of street right-of-way and for providing essential services to the residents on Ferson Avenue. The existing street surface, however, is in comparative substandard condition and in dire need of repair. It would be essential that the street be improved by the residents abutting Ferson Avenue or by the City and the cost assessed against them. In addition, a turn- around within the 60 -foot right-of-way at an appropriate location would be desirable. STAFF RECONW-NDATIONS: abutting property owners' desires with to those residents most affected. It is the Staff's recommendation that one of the above courses of action indicated above be considered in view of the special consideration being given STAFF In review of the subject request, COMMENT: it becomes readily apparent that the lower Manville Heights area, commonly referred to as "mosquito flats", has but one access to the area via Normandy Drive. Special attempt should be made to provide a secondary means of access in emergency situations, through the City Park to the area. Cxk S�(,�aQ,'V, c e s e_ f- G:s—.�-Sf--1_ m O O 0 O o� lei x and, svb-d,:v:itor 0 V sh,JNvk M -A 4.YXq.s �ceO.r, Y\es, ��k oha exc.ey'G'tor.•. cl��e .gin t4t��gst s�a.9- 0.� , or. o Ss Uvkrt,'Y att \.\nt 0% K%� c\C\�r %or Arz,.1't�.0 Y•l\�k. -164 Y1oisov \3t w\tie "0t,or V er arc }lo\\-\ts rcto,�\KC,d\A-Vv s •, --o—. Stu�kcs,�ti��,l �s aS5 �ot %ne5 o.r\� oS� \o,L `�rleS-c(\'GV. SA.at—aNv :-r\25 elYGeyt 0.S h o,�, 2 4�N. L% -t1 av\�.eeca�res�00a� (0 610. .0 �o 90• ' Lo G 90 •G� o� lei x and, svb-d,:v:itor 0 V sh,JNvk M -A 4.YXq.s �ceO.r, Y\es, ��k oha exc.ey'G'tor.•. cl��e .gin t4t��gst s�a.9- 0.� , or. o Ss Uvkrt,'Y att \.\nt 0% K%� c\C\�r %or Arz,.1't�.0 Y•l\�k. -164 Y1oisov \3t w\tie "0t,or V er arc }lo\\-\ts rcto,�\KC,d\A-Vv s •, --o—. Stu�kcs,�ti��,l �s aS5 �ot %ne5 o.r\� oS� \o,L `�rleS-c(\'GV. SA.at—aNv :-r\25 elYGeyt 0.S h o,�, 2 4�N. L% -t1 av\�.eeca�res�00a� (0 610. .0 �o ANty of Iowa City 0 MEMORANDUM k , DATE: June 9, 1976 TO: Planning s Zoning Commission FROM: Bob Bowlin, Asst. City Attorney RE: Ferson Avenue Title Problems Dear Members of the Commission: For some time there has been a problem over whether or not Ferson Avenue in front of properties owned by Richard Pegnetter and Dr. Jacques is a vacated way or whether it is a dedicated public street. In 1941 there was a purported private vacation of this part of Ferson Avenue. This vacation appears on many abstracts of people in the area. A title objection was raised concerning the vacation and approximately a year ago our office was asked to look into the matter. It was my opinion at that time that the vacation was not effective and that that portion of Ferson Avenue was still a dedicated public street. The property owners have been treating it as a vacated way, and were paying taxes on it since 1941. Mr. Pegnetter has now erected a fence in what is very possibly the public right-of-way. He believes that this is his property. I believe that it is necessary to get this matter resolved as expeditiously as possible. Since part of the solution might be a formal vacation of this area with agreements to preserve access, I thought it might be appropriate to have a public hearing on this matter before the Commission so that recommendations could be sent to the Council. Some time ago, I sent a memo to the Council requesting such a procedure, and it was my understanding that the Council had agreed. I would propose a public hearing before the Planning S Zoning Commission with notice to all interested parties. Interested parties would include the Richard Pegnetters, the Jacques, Ms. Steffi Hite, the estate of Mary Hands, (Mr. Richard Tucker, Attorney at Law; Mr. Bill Nusser), and the City of Iowa City (myself). At the public hearing all the problems could be aired and possible solutions could be worked out. At this time, I would like to suggest a possible time of the week of June 21, 1976, or later for any such hearing. The Jacques will apparently be out of town until Saturday, June 19, 1976. I would anticipate that a $300.00 fee for a formal request for a vacation would not have to be filed by any person in this case. This is a rather complicated matter, but I would like to get it resolved if we possibly can. I would be happy to answer any further questions you have, and would like to appear at any Commission meeting where the problem is discussed. Thank you. i Bob Bowlin cc: Richard M. Tucker, Dennis Kraft, Don Schmeiser, John Hayek ;i'Ii_1 tA.N, PHELAN,TUC;C �a, T_toYr.E St MULLEN ATTO1114t:'eU AT T.AW I,nn,. '��u�i nor, IInl r.tn 14m m•nl W., r rwn V. I..", nw tr, Il. lion : P•O •Nuri, i+ I.1.,, or N. 14n nrn IOWA CITY, IOWA 522I0 wing Il a•n, i. '• . r .. r^rn x 1'. ILu et u,.r n am uni•u 11. tvrnu January 28, 1976 Honorable Mayor and City Council of Iowa City Civic Center Town City, Iowa 52240 Honorable Mayor and City Council of Towa City: 'Phis letter is submitted to you on behalf of the Exccutor of the Estate of Mary (lands, I1'i l l iam G. Nussor, for the Purpose of formally requesting the City of Iowa (:ily to vac:,ie the following described rval estate located in Bl:lrk's Park Addil ion, lawn City, lowa, and shown on the plat lhcreof recorded in Plat Rook 2, :It Pa$,e 39 of the Plat Records of .Johnson County, Iowa, to - wit: All of Person Avenue shown on said plat lying between Blocks 1 and G and running from the North line of Koontz Avenue tnow Park Road) to the eout.h line of Gould Street, and all of Gould Street lying between the east and West lines of Verson Avenue extended as designated on said plat. So as not to deny an access to the property lying adjacent to the above described real estate, it is further rcgocsted that the City reserve a right of way for the use and benefit of any adjacent property owners :Ind their heirs and assigns over the following described tract, to -wit: A strip of Had 20 rout 1n width extending from the north line of Koontz Avenno (now Park (toad) to the south line of Gould Strect the centerline of which is identical to the centerline of Person Avenue, all as designated originally on the plat of Black's Park Addition' to Iowa City, Iowa, in Plat Book 2, at page 38 of the Plat Records of Johnson County, Iowa. 2 - Tile hrll; i s for I'Ctlues l int; I ht. vnc:1 t i m1 111, 1 ho forego i 1,>; rt:;c1 est:lto is as follows: In 19.11, the owncr:c of the Intl lying ndjac.ent to the nhovc dc:;cri1)ed part of Person Avenue C 111 Bred into a private vacation agreement whereby they Pit r- po"('d to va,:at:c said sect.iml of Person Avenue. to conjlln,.tion with tlie i.r vaca1.ion agrcculcnt, Ihrsc same property owners concurrently executed another agreement t'csel'vi.11g to each owner a right of way over this same section of Person Avenue. The let;:11 validity of the:;e alrreenlcnts was not yncstioned a1 the lime and as a conscyucnce, after their recordation with Lhc ,luhnsun Coullty Recorder, they were noted and reriecte,l on the records of various uthol' county and city agencies, inched ing the official Plat of Black's First Addition in the County Recorder's office, the Plat Records in the .Johnson County Auditor's Office and the Vacation Records of the City of iowl ('•ity , Two of the parties to these agreements were lijilianl L. Nusser :old Mary Nusser, husband and wife, wlie were the owners Of Lot 4 of Black's First. Addition, situated at the Nle corner nl the intersection of Person Avenue and Koontz Avenue, file latter presuntly heing known as P:lr'k Road. Fol lowing the loath of Wi11kun L. Ntlssel', Mary Nussor, uow heing; I -lie sole owner or snict I,ot 4, m,,-rletl 11:11'01d L, 11:11111;;, I✓111,111 she :11:;11 survived, sti11 retaining hcl' owllcrsltip of the ftlack's AddiIion property. On .June 12, 1974, Mrs. Bands entered into a purchase agreement with Richard and Georgia Pcgnetter whereby she agreed to sell said Lot 4 to the Pcgncttcrs. Jn entering into this purchase agrcalncnt, it had been represented totic Pcgncttcrs, based upon the plat records of the .Johnson County Recorder and Auditor and the records of the City of Town City, that the segment of Person Avenue here in question had been validly vacated. As part of the process of transferring title to said Lot 4 from Mrs. Hands to the Pel;notters the abstract of title to the property was continued to cover the period from the acquisition of Lot 4 by William and Mary Nussor to the date of snle by Mary Nussor to the Pegnetters. Pol,lowing this "11111nnlltion of tho abvtrnct of title, an opinion IIs to the rund(tllln of the t.it)e 1.0 Lot 4 wn:l rendored by Mr. Will;llln +Icarelon who therein rrlised if que::tl.on n:c to the v:ll;dlty of' the. 1941 vacation. By virtue of tho latest continuation, the fact now appeared that prior to the execution of the private vacation agreement, Black's First Addition was anncxrd 0 -3- i I(y the City ()f lu'.::I City ;Incl thercfol'e,tic. ioil !Lie :I:; lu whether ;my private v;lr:It ion ;,grrulll •nl (•�.(��.I,tt�t_I=1iJy- r(lil(' —t iT--I tf CJ-ila:}TJ"Tr�'PTTTT,'.0 �TTt i;SIT- _;11 I(1 :I illi e1, fet•I iVC. This quo -;t ion arose at some point or after the death of Mrs. (lands in the first part of August, 1974. Mr. William G. ,hisser, as lixecut.or of Mrs. (lands' Estate, thereafter succeeded to her rights and ohligations under the prior purchase agreement. Pursuant to the terms of the purchase agreement, the sale of Lot 4 was consummated nn August 15, 1974, with the understanding that th'c Executor of Ctrs. II:Inds' list;ite would pursue a resolution of the Problem raised in the earlier LiLlu opinion. Tlly Ivj,:jI (,ue-ayioil involved was presented to the City Att to lie 's M l'it'c Willis' amnion Wastiat tic 1 urly Ile ivrcemcnt did not el lect _,- vacation of Person Avenue. It is Hic desire of the lixecutor of Mrs. Hands' listate to s;Itisfy the cxpccations of the Pegnettcrs as to the v:,cated status of the section of Person Avenue here in (luc•stion. lin the I:xcc„tor's behalf therefore we submit this vac;Ilion proposal to you for your consideration and ort inn. tic do not believe that this vacation will in any way he inconsistent with the hurt intcrest.s of Iho City of Iowo City and that, in fuel, it will further the C i I y ' s inlerr by 1)ffIL ial I (-oil firn,Jnk ;, v;,t'atioil which ant i I now (IV Vr'yone, including{ the city of lows city, has believed took plac(• in 1'.14]. Attached hereto is a copy of the official plat of that part of person Avenue here in question with appropriate notations as to the proposed vocation arca and the arca over which we feel a right of way should be pruscrved. if you believe any further information is needed we will be happy to furnish it to you upon request. 1 would appreciate being advised as to the procedure now to he followed in regard to this vacation proposal. Thank you for your time and cooperation. Very truly yours, Richard M. T110.1-1. INT: Jw clic. Am RESOLUT10N NO. 7_6229 RESOLUTION A IpRIZING THE ,MAYOR TO EXECUTE CONTRACT S FOR YOUTH SERVICES IN THE IO{9A CITY AM,j {PITH UNITED ACTION FOR YOUTH 1SHEREAS, the Cit to provide assista Y Council of Iowa alienated from nce toCity deems it in the m traditionala Young people in Iowa City who are Linder be approachingy, approaches services interest delinquent t° Youth se stress and and tvho may possibly Outreach 's' United Action for ls In agency to your Program and -locate YouthYwho hthem id are alienated from plans and conducts an meeting the same in the best interestentlfor the traditional a Y their individual needs and facilitateches {yI�S the individual and the co contracts and age City of Iowa Cit mmunity, and it�S agreements, and Y is empowered by the State laiv to enter into operates United Action for You under the laws of Youth is a n01ti the State of Ioiva�n_profit corporation organized and IOIVA, that file Ma or BE IT RESOLVED BY reference made a Y be authorized to 7NE CITY COUNCIL OF THE agreement. Part hereof and the City the attached contract OF IOhA CITY, Clerk be directed contract certify b this It was moved by said that the Resolution Foster as rea e a and seconded by opt , and upon roll ll aeProsse ca NAYS: ABSENT ere were: x x —� —� Balmer deProsse Foster �—Neu —� x hauser Perret Selzer Vevera Passed and approved this 13th _day of _ July 1976. it . 1 l I dyt'- o ATTEST: � City Cler- C -- AGRER4WT THIS AGREEMENT made and entered into this / ff, day of , 1976, by and between the. City o owa ity, a municipal corpo tion, ereinafter referred to as the City, and United Action for Youth, 'herei after referred to as U.A.Y., for one year beginning July 1, 1976, and ending June 30, 1977. NOW, THEREFORE, it is hereby agreed by and between the parties hereto that the City does retain U.A.Y. to act for and represent it in.all matters involved in the Agreement. Such contract of employment to be subject to the following terms and conditions and stipulations, to wit: U.A.Y. shall not permit any of the following employment practices: a. To discharge from employment or refuse to hire any individual because of their race, color, creed, religion, sex or national origin. b. To discriminate against any individual in terms, conditions, or privileges of employment because of their race, color, creed, religion, sex, or national origin. I. Scope of Services U.A.Y. agrees to provide assistance to young people, especially those who are alienated from the traditional approaches to youth service, in identifying their individual needs and opportunities and facilitate meeting the same in the best interest of the individual with regard for the community. A. U.A.Y. agrees to comprehensively plan and conduct an Outreach Program to locate youths who are experiencing difficulty and serve and assist troubled youth who are identified as being under severe stress which if not relieved is likely to result in delinquent behavior. 1. Staff and maintain a U.A.Y. walk-in center which will be open weekdays 8:30 A.M. to 4:30 P.M. 2. Maintain visibility and have planned and purposeful contact with youth in the community. 3. Develop trust and rapport with young people to enable the Outreach staff to effectively perform their duties. 4. Maintain records of Outreach workers, including youth contacts, activities and referrals. B. U.A.Y. agrees to provide appropriate Outreach services to youths as determined by individual needs. Methods used include: 1. Street counseling through personal interaction in the youth environment, maintaining a relationship with individuals, assisting them in clarifying their current needs,and determining a course of action that is in their best interest. 2. Crisis intervention by seeking out yo ople experiencing a crisis situation and be available to alleviate the impact of a crisis. 3. Identify and utilize available referral services to assist young people to meet their needs or improve their current situation. 4. Consult with and refer youth to other agencies in -the community. and remain available as a resource when appropriate for individual youth. Written records of all referrals will be maintained. S. Follow-up on all Outreach provided to young people to evaluate individual situations and determine if further assistance is needed. C. U.A.Y. agrees to provide an evaluation mechanism through fiscal and program accountability and reporting. 1. U.A.Y. will forward all Board meeting minutes to.the City Council for their information. 2. The U.A.Y. coordinator may be periodically requested to attend Council meetings when information and discussion is pertinent to U.A.Y. 3. The U.A.Y. coordinator will prepare a monthly report which will be forwarded to the City Council for their information. a. Maintain statistics of youth contacts as shown in "Exhibit A." (1) Maintain an average of 300 contacts with youths per month. . 50 contacts per month will be.initiated by youth. • 75 contacts per month with agencies regarding clients (2) U.A.Y, will provide services to youth that will be reflected in its statistics. . 100 contacts per month to provide individual counseling. 75 contacts per month for information and referral. . 200 contacts per month for -follow-up with clients. 10 contacts per month for crisis intervention. 4. U.A.Y. will build and establish working relationships and communi- cations with other agencies in the community: a. Meet or confer biweekly with Social Services .staff for the purposes of exchanging information, determine new referrals, obtaining feed- back, and for follow-up. b. Meet or confer monthly with the County Attorney's office for the purpose listed in "a" above. c. Meet or confer monthly with the Probation Office for the purposes listed in "a" above. 2 d. Meet or confer every three weeks with outside facilitator (with Outreach background) to review current methods, discuss client related problems, determine and strengthen.effectiveness of Outreach, develop and plan monthly activities (such as the School of Social Work and Johnson County Social Services). e. Maintain regular communications with the Recreation Staff, School Guidance Counselors, Psychopathic Hospital staff, and with other appropriate agencies (Youth Homes, Lutheran Social Service, Emma Goldman, Mayor's Youth and Crisis Center) for the purposes listed in "a" above. f. U.A.Y. will accept referrals from other agencies. S. Utilize a questionnaire to solicit feedback which will determine the effectiveness of Outreach Services every six months from: a. Clients that will 1) reflect how well their needs have been met, 2) determine whether they felt the course of action was in their best interest, and 3) determine the level of trust and rapport with the U.A.Y. staff, and'4) determine if gaps in services exist among agencies. b. Agencies that refer clients to U.A.Y. c. Agencies to which U.A.Y. referred clients. 6. The City may retain a consultant to survey the Outreach Program to determine its effectiveness. D. Individual Objectives of U.A.Y. 1. Sponsor an Open House at the Friends Meeting House and invite members from other agencies by September is, 1976. 2. Participate in workshops and in training sessions to strengthen Outreach. 3. Plan two activities a month to promote Outreach and provide an opportunity for contact and positive interaction with youth in the community. II. General Administration A. Termination of Contract 1. Termination of this contract may occur upon 30 days written notice by either party stating cause. 2. All outstanding bills.are to be paid upon termination within a 30 -day period with no liability of the City beyond that 30 -day period. 3 B. Personnel Policies 1. U.A.Y. will consult with City personnel by September 1 to review and update a new personnel policy for U.A.Y. staff 2. U.A.Y. will notify the City when vacancies on their staff occur. The Personnel Office will serve in an advisory capacity in filling such vacancies. The U.A.Y. Board will appoint a.selection committee to review applicants and make an appointment. C. Purchasing 1. U.A.Y. will use the City's purchasing facilities and procedures established in the City's Purchasing Manual 2. Expenditures must be approved in advance by the City's designated staff coordinator. D. Payroll, Budgeting and Accounting 1. The City will maintain accounting and payroll records for U.A.Y. 2. U.A.Y. will prepare a budget of expected expenditures for Council approval in accordance with the recommendations of the Ad Hoc Youth Committee. E. Appointment to the U.A.Y. Board. 1. The City Council will appoint two qualified voting citizens of Iowa City to serve as voting members of the U.A.Y. Board. F. U.A.Y. is responsible for maintaining liability insurance coverage for itself, its staff, and its clients. G. Any terms or services not included in this contract are not the responsi- bility of the City. H. U.A.Y. agrees to defend, indemnify and hold harmless the City of Iowa City, Iowa, and its officers, employees, and agents for: any claim, suit, demand, or cause of action in any way arising out of the performance of this contract. III. Compensation for Services is outlined in the attached budget submitted by U.A.Y. UNITED ACTION FOR YOUTH CITY OF IOWA CITY, IOWA By Attest y 0 ren lan olc ler Ice P� A_j AIEA ion PROGRAM ACTIVITY; '`a) contact b initiated by Person concontact initiated y UAy tacted C) contact initiated b y other rO,rr ='a) con? -act initiated by persc:i contacted b% C) contact initiated by other son ' ■■■■■■■■■■■n■0 mom M .■■■ mom .■ ■■- mom M • ■■■■■■tn■.■ man ■■iiiii■■■■■r= u■■■■u•n■.unu�■■■ n■■■■■m■n■��n■■ �ii iw�ii���■ ��� • din i� • i i �=iiii�� i �iiiii■ ■�� i i■■�� tit • • ■ ■ ■N■�.■.■.fin■■ ■ • ��■� ����■■Nn■.■ • ='a) con? -act initiated by persc:i contacted b% C) contact initiated by other '1 COMq �• CHIC CENTER 410 F WASHINGTON ST. 10WA 0 IO WA CITY. IOWA szzao 0 r. 0 tOwL'QS5�1p11R NOTICE THE CITY COUNCIL OF IOWA CITY IS CONSIDERING AN APPOINTMENT TO THE FOLLOWING BOARD: COMMITTEE ON COMMUNITY NEEDS Two vacancies Two year term It is the duty of members of the Committee on Community Needs to coordinate communication channels between groups and citizens of Iowa City and the City Council and staff and then to responsibly respond to program proposals as solutions designed to meet the community's needs. Iowa City appointed members of Boards and Commissions must be qualified voters of the City of Iowa City. This appointment will be made at the June 29, 1976, Council meeting at 7:30 P.M. in the Council Chambers. Persons interested in being considered for this position should contact the City Clerk, Civic Center, 410/East Washington. Application forms are available from the Clerk's office upon request. sir �, ., f,,• 3.� , _ DATE: July 15, 1976 �� "� TO: Planning and Zoning Commission FROM: Iowa City City Council RE: Revised Urban Renewal Plan At their regular Council meeting of July 13, 1976, the Iowa City City Council adopted the motion to refer the revised Urban Renewal Plan to the Planning and Zoning Commission for their recommendation. The vote was unanimous, Perret absent. Abbie Stolfus City Clerk RESOLUTION NO. 76-230 \` RESOLUTION ESTABLISHING PAY PLAN FOR ALL CITY OF IOWA CITY POLICE AND EIRE PERSONNEL FOR FISCAL YEAR 1977 (JULY 1, 1976, THROUGH JUNE 30, 1977). WHEREAS, the Council of the City of Iowa City, Iowa, deems it necessary and desirable to establish a pay plan for all police and fire employees of the City for fiscal year 1977 (July 1, 1976, through June 30, 1977). NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA: 1. That the following pay plan for police personnel is hereby adopted. 18 MONTH REVIEW TITLE STEP A STEP B STEP C STEP D Officer $ 800 $1000 $1100 $1180 2. That the following pay plan for fire personnel is herebyadopted MINIMUM - MAXIMUM Sergeant $1180 $1280 Captain $1280 $1380 Asst. Chief $1380 $1550 Chief $1550 $2114 2. That the following pay plan for fire personnel is herebyadopted MINIMUM MID -POINT MAXIMUM Fire Battalion Chief; Fire Marshall/Training Officer $1216 $1390 Asst. chief $1445 Chief $1390 $1783 6 MONTH REVIEW ANNUAL REVIEW TITLE STEP A STEP B STEP C STEP D STEP E STEP F Firefighter $ 825 $ 861 $ 899 $ 936 $ 978 $1020 Fire Lieutenant $1020 $1067 $1117 Fire Captain $1117 $1163 $1216 MINIMUM MID -POINT MAXIMUM Fire Battalion Chief; Fire Marshall/Training Officer $1216 $1390 Asst. chief $1445 Chief $1390 $1783 3. That 06YOr is this Resolution.. authorized to sign and a City Clerk to attest It was moved by Balmer and seconded by that the Resolution as read be adopted, and upon roll call There everer AYES: NAYS: ABSENT: x Balmer x deProsse Foster Neuhauser x Perret x Selzer Abstain vevera Passed and approved this 13th day of July 1976. / 1'AP11t.4 Al ATTEST:( C- ( ; �t l Mayor City Clerk V v 7 • RESOLUTION NO. 76-231 RESOLUTION RELEASING SPECIAL ASSESSMENT WHEREAS, Blanche H. Roth holds title to the following described real estate located in Johnson County, to -wit: The North Ten (10) feet of the West Eighty-five (85) feet of Lot Seven (7), and the West Eighty-five (85) feet of Lot Eight (8), all in Block Twenty -Seven (27) in the Addition to that part of Iowa City, Iowa, known as the County Seat of Johnson County, Iowa, according to the recorded plat thereof, and, WHEREAS, certain special assessments for paving have been levied against the above described property, all being prior to March 1, 1930 and appearing in Special Assessment Record Seven (7) on pages 186 and 194 (one for $47.61; one for $447.87; one for $184.48), and WHEREAS, no attempt has ever been made by the City to enforce collection of said special assessments and there is a question whether or not the same are collectable, and WHEREAS, the said Blanche H. Roth was not the property owner at the time said special assessments were imposed and now finds it necessary to remove said assessment by legal action or by having the City release the same, and WHEREAS, the City is willing to release said special assessments upon the express condition that this action not establish a precedent, but is being taken because of the uniqueness of the situation. NGW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that each of the special assessments more particularly described above are hereby released and removed as a lien against the above described real estate and a copy of this resolution shall be recorded with the proper authorities for such propose. The above resolution was moved by Foster and seconded by Balmer and upon roll call there were: Res. 76-231 • ' Page 2 -2- AYES: NAYS: ABSENT: Balmer x deProsse x Foster x Neuhauser x x Perret Selzer x Vevera x Passed and approved this 13th day of July 1976 ATTEST: City Clerk COMM[11C[. • • \\�� O \ 9 O u r •T c �� CIVIC CENTER10'"alOI WA 52240 0tI ST. n ' ` = IOV/A CITU, 10'hA SI7a0 O N i 31935C-iB03 'IOw� CFTC q1W July 14, 1976 Attorney William Meardon 100 South Linn Street Iowa City, Iowa Dear Mr. Meardon: Attached please find executed copy of the Resolution No. 76-231, Releasing Special Assessment for paving on Blanche Roth property which was adopted by the Iowa City Council at their meeting on July 13, 1976. Attorney Hayek suggested that I send the Resolution to you so that You can record it and take the necessary steps to have the lien released. Yours very truly, Abbie Stolfus City Clerk cc/Hayek TO: FROM: RE: 4 'D v. ' i •a. e I RIM PAWN 150)XV, City Council DATE: June 29, 1976 Neal Berlin, City Manager J Lyle G. Seydel, Housing Coordinator Y '— Expanding the Area of Operation for the Housing Authority by Cooperative Agreement 1. The housing Comanission, at a meeting on June 16, 1976, recom7rended that the Council pursue Cooperative Agreements with the City of Coralville, University Heights and the Board of Supervisors for Johnson County unincorporated areas and to simultaneously pursue an arrangement with the University of Iowa to make Housing Assistance Payments for selected families living in University Married Student Housing. (See attached extract of draft minutes) 2. The above recommendation was a result of inquiries being made as to why the Authority does not make Housing Assistance Payments outside the City limits, suggestions from staff members of HUD and receipt of applications from families living in Married Student Housing controlled by the University of Iowa. Further, the conversion of Section 23 Leased Housing and/or implementation of Section 8 Housing Assistance Payments Program in this area was considered. 3. The Section 23 Leased housing Program limited assistance to those families living in units over which code enforcem�t could be exercised by the Authority. Further, units had to be on the tax rolls and could not be owned by a governmental agency, i.e. the University of Iowa. With the adoption and implementation of Section 8 Housing Assistance P � P ' aymen-s--gram several changes occurred. a. Under the "Finders Keepers Policy" the Public Housing Authority is now authorized to make assistance payments on behalf of an eligible family in any area wherein the P.H.A. is authorized to execute contracts. b. The restrictions concerning governmental ownership and tax rolls have been eliminatc"l. There are certain restrictions to prevent double subsidy; however, these would not include University of Iowa Married Student housing nor Mark IV Apartments. 4. Th•. area wherein the P.H.A. is authorized to execute contracts can be exp. °ed through a document entitled "Cooperative Agreement". This is bei_: practiced in Iowa. For example, one P.H.A. in southwest Iowa op.ratc.; in several counties. The Des Moines low Rent Housing Agency has Cooperative Agreements with the City of west Des Moines and the Polk County Board of Supervisors. (See Attached) Paae 2 • • 5. Recommend Council approve, by simple motion, that the staff be authorized to initiate discussions aryl negotiations with the City of Coralville, University Heights and the Johnson County Board of Supervisors on Cooperative Agreements which would permit the Authority to make Housing Assistance Payments on behalf of eligible families living in their area of jurisdiction. 6. R_ecamlend Council approve, by simple notion, that the staff initiate discussions with the appropriate representative from the University of Iowa which would permit the Authority to make Housing Assistance Payments on behalf of selected families living in University owned housing. In this connection, the University thru its financial aids section would play a predominant role in determin- ing which farriles receive the assistance - and this would be limited. A Cooperative Agreement would not be required in this instance. EX'PRACCT 01, DRAFT I` 1NUr S* (IOUSI['JG Con'uSSIOV '%MVrL JUNE 16, 1976 t 'DATIONS TO PILE CITY COUNCIL: Cit RecOrrmendation by the Housing C�nmission Y Pursue Cooperative Agreements Cora scion that the Ci Heights and Johnson University Iowa County and s�ltaneousl University with the University of Iowa to make Hous Y Pursue an arran9enent thnaugh the Financial Aids Office. � Assistance Payments At such that Johnson Countyt Wish to It bec Pas inch which, if any, entities in Pr through a Cooperative Partici to the eSl-n to make a allocation Agreerent 9 Assistance Payments judicious allocation of Fthe Rousing C0=dssiOn University owned housing. units mor married students living ids * These minutes to be approved at t -he scheduled Housing Commission meeL'ng of July 7, 1976 0 • RESOLUTION • i. A RFtSOLLTIOid: FO TIM 1 1 UTUAL CONSENT BY TIM CITY OF -. ST DFS OZ :S /4ND .' C ^ DFS 1OI: cS TO I'19�IIT THE IDES ?IDLNES LOW RI ST n0� c ` C AG, (� TO;; LEASE irST DES fSOTSr5. F.'.IErt. AS, insufficient rents or limited incomes bring: older rental hoses �3'srep•ir:in Nest Des Xeine., nnd` _ - _ . I-MEREAS, the DITUD Section 23 Loused Vou-;ing program ndministered. by the Lova Rentlloasing Agency permits landlords to rchabili.tate:ue.ercorating :t a fair rent to .the land lord and provides for rent supplements -to to tenants pay no more than 35•.: of their adjutited gross income r rent,'.'a M!7—RAS. DP.UD,guidelines 'permit the Desmoines .Low Pent lloustnfi A encu :4^al `he.•sing in test Des ldoines or aa? of er rei, ^orcr i upon mutual consent of the governing bodies according to rules and regi agreed to by'.both bodics. _ T11EP.EFORF, BE IT RESOLVED that the City Council of ',est Des `:Dines autl the D:•ILRIIA (-Des.Soinca Low Rent Fousing Agency) to lease, homes :in ties 11 in accordance with the same rules a -d regulations set out!in the,D2n.RIL copy attached hereto and made a part of this Resolution,lwitn t3ie exe'. priority ,ill be given to gent Des Moines residents for ssignnent to , in (lest Des Ttoines cohere the applicant meets .the selection criteria._s the Regulations under the title " Preference in the Selection of'Tenan :Sowed by _.puncan to'adont:- Seconded`by Anderson . RolI Call: Ates:ILuttcan Anderson Gaer Davidson �: „ayes: Ron^ i pessed and approved this lstday of October , 1973 Murray E. Dr .c' e :•layer Attest: • ✓` cit-: Clnik T Pab7l3hed in thn this - 197 1. his1971. DATE: July 6, 1976 TO: City Manager and City Council FROM: Lyle G. Seydel, Housing Coordinator J%_ RE: Management of Autumn Park Apartments 1. Last September MID STATES Development, Inc. submitted a proposal to HUD for the construction of 64 units on Willow Street and American Legion Road. In the submission, they indicated a desire to have the project managed by the local Housing Agency. This concept was favorably viewed by the Housing Commission and the Council. At the Council meeting of February 3, 1976 the Council voted 4/3 to further investigate whether the Authority should actually manage the project. Additional study has been accomplished. The subject wac discussed with HUD management staff representa- tives and sample contracts obtained. HUD is in favor of this concept. Additional discussions with Mr. Jacobsen were held and the attached contract will be satisfactory to his firm. ./ \P 2. MID STATES has now submitter) its detailed drawings to HUD for approval and a firm commitment from FHA should be issued on/about July 9, 1976. The next step will be the final closing which should occur during the week of July 12th. At that point, MID STATES must submit a detailed rianagement Plan and the Management Contract. 3. The Contract was last discussed with Hill Jacobsen on June 29, 1976. He indicated a strong desire to contract with the Authority; however, until he has received our proposal for comparison with other offers a decision cannot be reached. 4. Attached is a draft contract which spells out responsi- bilities and has a rather lengthy list of tasks to be performed and the relationship of the partiesinvolved. she contract calls for MID STATES to pay 58 of gross oughly $800. per month to the Agent for performing the management functions. The Housing Commission has recommended to the Council that the Authority undertake this task. The Housing Division, Department of Community Development can perform this function without an increase in current authorized staff. 5. Recommend the Council approve the attached contract and authorize the Mayor to execute same. MANAGEMENT AGREEMENT This Agreement is made this _ day of 19 , between MIDSTATES DEVELOPMENT, INC. (the "Owner") and IOWA CITY HOUSING AUTHORITY (the "Agent"). 1. Appointment and Acceptance. The owner appoints the Agent as exclusive agent for the management of the property described in Section 2 of this Agreement, and the Agent accepts the appointment, subject to the terms and conditions set forth in this Agreement. 2. Description of Project No.IA-05-0003-010. The property ("Project") to be managed by the Agent under this agreement is a housing development consisting of the land, buildings, and other improvements which make up Project No. IA -05-0003-010. The Project is further described as follows: Name: Autumn Part. Apartments Location: City: Iowa City County: Johnson State: Iowa No. of dwelling units: 64 one bdr. units 3. Definitions. As used in this Agreement: a. "HUD" means the United States Department of Housing and Urban Development. b. "Secretary" means the Secretary of the United States Department of Housing and Urban Development. C. A "Mortage" is an instrument of agreement between the Owner, as mortgagor, and the mortgagee, creating a lien on the Project as security for the payment of debt which mortgage is insured by the United States Department of Housing and Urban Development. d. "Mortgagee" means any holder of the Mortgage. e. "Principal Parties" means the Owner and the Agent. f. "Consenting Parties" means the Secretary and the Mortgagee. • -2 • 4. HUD R njT 2 rernents. The pro ject i.s subject to a mortgage which will be or is insured by HUD under Section 221 D4 Of the National HOusing Act-, and the Owner has entered or will accordingly enter- into a Regulatory Agreement with the Secretary, whereby the Owner is obligated to provide for management of the project in a manner satisfactory to the Secretary. In addition, the Owner has entered or will enter into a housing Assistance Payments Contract with the Secretary. The Owner has furnished or will furnish the Agent with copies of the Regulatory Agreement and the Housing Assistance Payments Contract. In performing its duties under this Management Agreement, the Agent will comply with all pertinent requirements of the Regulatory Agreement, the Housing Assistance Payments Contract, and the directives of the Secretary. In the event any instruction from the Owner is in contravention of such requirements, the latter will prevail. 5. Management Plan (Form HUD -9405). Attached hereto as Exhibit A and hereby incorporated herein, is a copy of the Management Plan for the Project, which provides a compre- hensive and detailed description of the policies and procedures to be followed in the management of the Project. In many of its provisions, this Agreement briefly defines the nature of the Agent's obligations, with the intention that reference be made to the Management Plan for more detailed policies and procedures. Accordingly, the Owner and the Agent will comply with all applicable provisions of the Management Plan, regardless of whether specific reference is made thereto in any particular provision of this Agreement. 6. Manaqement Input During HUD Processing. The Agent will advise and assist the Owner with respect to management input during the remaining stages of HUD mortgage insurance processing. The Agent's specific tasks will be as follows: a. Preparation and submission to the Owner of a recommended operating budget for initial operating year of the Project; b. Participation in the pre -occupancy conference with HUD officials; C. Preparation and submission to the Owner (for Owner's signature and submission to HUD) the Initial Estimate of Required Annual Contributions (HUD Form No. 52671), Estimate of Required Annual Contributions (Hud Form No. 52672), Estimate of Total Required Annual Contributions (HUD Form No. 52673 and Requisition for Partial Payment of Annual Contributions HUD Form No. 52663). Occupancy reports will be prepared for the owners signature and submission to HUD as may be required by HUD. 0 -3- d. Participation in the on-site inspection of the Project, required by HUD approximately ninety (90) days subsequent to initial occupancy; and e. Continuing review of the Management Plan, for the purpose of keeping the Owner advised of necessary or desirable changes. 7. Basic information. As soon as possible, the Owner will furnish the Agent with a complete set of plans and specifications approved by the Secretary and copies of all guaranties and warranties pertinent to construction, fixtures, and equipment. With the aid of this information and through inspection by competent personnel, the Agent will throughly familiarize itself with the character, location, construction, layout, plan and operation of the Project, and especially the electrical, heating, plumbing, air-conditioning and ventilating systems, the elevators, and all other mechanical equipment. 8. Liaison with Architect and General Contractor. During the planning and construction phases, the Agent will maintain direct liaison with the architect and general contractor, in order to coordinate management concerns with the design and construction of the Project, and to facilitate completion of any corrective work and the Agent's responsibilities for arranging facilities and services pursuant to Section 14 of this Agreement. The Agent will keep the Owner advised of all significant matters in this connection. 9. Marketing. The Agent will carry out the marketing activities prescribed in the Management Plan, observing all requirements of the Affirmative Marketing Plan. Subject to the Owner's prior approval, advertising expenses will be paid out of the Rental Agency Account as Project expenses. 10. Rentals. The Agent will offer for rent and will rent the dwelling units, parking spaces, commercial space and other rental facilities and concessions in the Project. Incident thereto, the following provisions will apply: a. The Agent will make preparation for initial rent -up, as described in the Management Plan. b. The Agent will follow the tenant selection policy described in the Management Plan, and will ensure that at lease 30% of the occupants are "very low" income families. 0 -4- 0 C. The Agent will show the premises to prospective tenants. d. The Agent will take and process applications for rentals. if an application is rejected, the applicant will be told the reason for rejection. The rejected application, with reason for rejection noted thereon, will be kept on file for one (1) year. A current list of prospective tenants will be maintained. e. The Agent will prepare all dwelling leases and parking permits and will execute the same in the project's name, as agent for the Owner. The terms of all leases will comply with the pertinent provisions of the Regulatory Agreement, the Housing Assistance Payments Contract, and the directives of the Secretary. Dwelling leases will be in a form approved by the Owner and the Secretary, but individual dwelling leases and parking permits need not be submitted for the approval of the Owner or the Secretary. f. The Owner will furnish the Agent with appropriate rent schedules, as from time to time approved by the Secretary, showing fair market rents and contract rents for dwelling units, and other charges for facilities and services. In no event will such fair market rents and other charges be exceeded. Eligibility for dwelling rents that are less than such fair market rents, and the amount of such lesser rents, will be determined in accordance with the Regulatory Agreement, the Housing Assistance Payments Contract, and the directives of the Secretary. g. The Agent will counsel all prospective tenants regarding eligibility for dwelling rents that are less than fair market rents, and will prepare and verify eligibility certifications and recertifications in accordance with the Regulatory Agreement, the Housing Assistance Payments Contract, and the directives of the Secretary. h. The Agent will negotiate commercial leases and concession agreements, and will execute the same in the project's name as agent for the Owner, subject to the Owner's prior approval of all terms and conditions. Commercial rents will not be less than the minimums from time to time approved by the Secretary. i. The Agent will collect, deposit, and disburse security deposits, if required, in accordance with the terms of each tenant's lease. The amount of each security deposit will be as specified in the Management Plan. Security deposits will be deposited by the Agent in an interest- bearing account, separate from all other accounts and funds, with a bank or other financial institution whose 0 -5 0 deposits are insured by an agency of. the United States Government. This account will be carried in the project's name and designated as "Autumn Park Apartments Security Deposit Account". 11. Collection of Rents and Other Receipts. The Agent will collect when due all rents, charges and other amounts receivable on the Owner's account in connection with the management and operation of the Project. Such receipts (except for tenants' security deposits, which will be handled as specified in Subsection 10i above) will be deposited in an account, separate from all other accounts and funds, with a bank whose deposits are insured by the Federal Deposit Insurance Corporation. This account will be carried in the Project's name and designated'Autumn Park Apartments Rental Agency Account." 12. Enforcement of Leases. The Agent will secure full compliance by each tenant with the terms of his lease. Voluntary compliance will be emphasized. The Agent will counsel tenants and make referrals to community agencies in cases of financial hardship or under other circumstances deemed appropriate by the Agent, to the end that involuntary termination of tenancies may be avoided to the maximum extent consistent with sound management of the Project. Never- theless, and subject to the pertinent procedures prescribed in the Management Plan, the Agent may lawfully terminate any tenancy when, in the Agent's judgment, sufficient cause (including but not limited to nonpayment of rent) for termination occurs under the terms of the tenant's lease. For this purpose, the Agent is authorized to consult with legal counsel to be designated by the Owner, to bring actions for eviction to execute notices to vacate and judicial pleadings incident to such actions; provided, however, the Agent keeps the Owner informed of such actions and follows such instructions as the Owner may prescribe for the conduct of any such action. Subject to the Owner's approval, attorney fees and other necessary costs incurred in connection with such actions will be paid out of the Rental Agency Account as Project expenses. 13. Maintenance and Repair. The Agent will maintain the Project in good repair in accordance with the Management Plan and local codes, and in a condition at all times acceptable to the Owner and the Secretary, including but not limited to cleaning, painting, decorating, plumbing, carpentry, grounds care, and such other maintenence and repair work as may be necessary, subject to any limitations imposed by the Owner in addition to those contained herein. 0 Incident thereto, the following provisions will apply: a. Special attention will be given to preventive maintenance and, to the greatest extent feasible, the services of regular maintenance employees will be used. b. Subject to the Owner's prior approval, the Agent will contract with qualified independent contractors for the maintenance and repair, or performance of: 1. Elevators. 2. Heating and air conditioning units. 3. Cooking ranges, range hoods, refrigerators and disposals. 4. Plumbing and electrical repair. 5. Insect and rodent control. G. Yard work and snow removal. 7. Garbage and trash disposal. C. The Agent will arrange for systematic and prompt receipt of service requests from tenants, take such action thereon as may be justified, and will keep records of the same. Emergency requests will be received and serviced on a twenty-four (24) hour basis. Compliants of a serious nature will be reported to the Owner after investiqation. d. The Agent is authorized to purchase all materials, equipment, tools, appliances, supplies and services necessary for proper maintenance and repair. e. Notwithstanding any of the foregoing provisions, the prior approval of the Owner will be required for any expenditure which exceeds five hundred dollars ($500.) in any one instance for labor, materials, or otherwise in connection with the maintenance and repair of the Project, except for recurring expenses within the limits of the operating budget or emergency repairs involving manifest danger to persons or property, or required to avoid suspension of any necessary service to the Project. In the latter event, the Agent will inform the Owner of the facts as promptly as possible. 14. Utilities and Services. In accordance with the Management Plan and the operating budget, the Agent will make arrange- ments for water, electricity, gas, trash disposal, vermin extermination, decorating and laundry facilities and television antenna Capability. Subject to the Owner's prior approval, the Agent will make such contracts as may be necessary to secure such utilities and services. 0 0 15.Employees. The Management Plan prescribes the number, qualifications and duties of the personnel to be regularly employed in the management of the Project, including a Resident Manager �for each building, maintenance, bookkeeping, clerical, and other managerial employees. All such on-site personnel will be employees of the Project and not the Agent, but will be hired, paid, supervised, and discharged through the Agent, subject to the following conditions: a. As more particularly described in the Management Plan, the Resident Managers will have duties of the type usually associated with his position, and will be responsible for coordinating the social and recreational programs for their building. Each will be directly responsible to the Agent and neither will have authority to supervise or discharge the other. Nevertheless, the Resident Managers will coordinate their activities in the interest of good overall management. b. Compensation (including fringe benefits) payable to the Project staff, plus all local, state, and Federal taxes and assessments incidents to the employment of such personnel will be borne soley by the Project, and will not be paid out of the Agent's fee. The rental value of any dwelling unit furnished rent-free to the Resident Manager will be treated as a cost to the Project. C. The Agent will establish and follow an employment Policy that affords residents of the Project maximum opportunities for employment in the management and operation of the Project and, to the extent consistent with that consideration, employment opportunities to lower-income persons in the area. While personnel will be employed primarily on the basis of ability, the Agent will make a conscientious effort to provide special assistance and training for Project residents and members of minority groups who are not initially qualified. 16. Disbursements From Rental A enc Account. a. From the funds collected and d_:posited by the Agent in the Rental Agency Accountursuant to Section 11 above the Agent or other parties authorized by owner will make the following disbursements promptly when payable: 17. 10 c (1) (2) (3) Compensation payable to the employees in Subsection .l Sc above, and assessments the specified Payable for the taxes and governments to local, state such In connection with and Federal per the emplo yment of The single a by the Ownergtoeghee payment required to due under Mortgagee ageinc be made monthly interest, Mort gage mortgins for Princi luding the amounts taxes and urance Pal amortization, assessments, fire premium, ground insurance premiums and other rents, Certificate of and the amount hazards ment Incorporation or Regulatory specified in the for allocation to the Reservegulator for Y Agree - All sums Replacements. otherwise due and payable expenses n the Project authorized by the Agent by the Owner as including comunder the terms of thisoAbe incurred 1n pensation to Section 27 payable to the Areement, below, for its service gent, Except hereundepursuant pt for the disbursements above, funds e di be u disbursed in Rental Agency Account only or Subsection 16a to time transferred from the direct in writing- as the Owner may from time In the event time insufficthe ientbalance in the Rental Agency Account is a under Subsection 16a pay disbursements due Owner of that above, the Agentand payable t any event entsuff' fact and toecoverr will will remit mtohe sufficient funds then will the A be re the deficiency1t In the to pay such disbursements to noto use its own funds as a Bud ets. Annual operating sect ponoved by the Owner. �Xaeets for Project will above pt as the 13e permit be operating expenses annual disbursements d under Sub - the amount authorizedemized in the budgetfor each type of. to preparation by the approved budget.will not exceed budget for and submission o.f a recommnded as prov.- on addition 6a above), the the initial Eiscal year budget for each sub willtprepare a(recommended in rSting term subse ubsection this Agreement, andfwilllsubmitYear bth�nningoa�ringnghe Owner at least sixty (60) days before fiscal year. The Owner same to the any chap will the beginning of the changes incorporated in theoaptlY infor Agent will approved m the Agent ofe deviation keep the Owner in budget and the approved from the receipts of an budget. or disbursements ed stated in the ® 0 18. Records and Reports. In addition to any requirements specified in the Management Plan or in other provisions of this Agreement, the Agent will have the following responsibilities with respect to records and reports: a. The Agent in coordination with the Owner will establish and maintain a comprehensive system of records, books, and accounts in a manner conforming to the directives of the Secretary, and satisfactory to the Consenting Parties. All records, books, and accounts will be subject to examination at reasonable hours by any authorized representative of the Owner or either of the Consenting Parties. b. with respect to each fiscal year ending during the term of this agreement, the Agent will have an annual financial report prepared by a Certified Public Accountant or other person acceptable to the Owner and Secretary, based upon the preparer's examination of the books and records of the Owner and the Agent. The report will be prepared in accordance with the directives of the Secretary, will be certified by the preparer and the Agent, and will be submitted to the Owner within (60) days after the end of the fiscal year, for the Owner's further certification and sub- mission to the Secretary and the Mortgagee. Compensation for the preparer's services will be paid out of the Rental Agency Account as an expense of the Project. C. The Agent will prepare a quarterly report comparing actual and budgeted figures for receipts and disburse- ments, and will submit each such report to the Owner within fifteen (15) days after the end of the quarter covered. d. The Agent will furnish such information (including occupancy reports) as may be requested by the Owner or the Secretary from time to time with respect to the financial, physical, or operational condition of the Project. e. The Agent will prepare, on a quarterly basis, Form No. 52663, Requisition for Partial Payment of Annual Contributions and will submit the same to the appropriate Area or Insuring Office of the Department of Housing and Urban Development. Payments will be deposited to the Rental Agency Account. f. By the fifteenth (15th) day of each month, the Agent will. furnish the Owner with an itemized list of all delinquent accounts, including rental accounts, as of the tenth(10th) day of the same month. 0 -10- 0 g. 'By the tenth (10th) day of each month, the Agent will furnish the Owner with a statement of receipts and disbursements during the previous month, and with a schedule of accounts receivable and payable, and re- conciled bank statements for the Rental Agency Account and Deposit Account as of the end of the previous month. h. If, after the Project reaches sustaining (952) occupancy, the rental collections plus HUD subsidy fall below operating expenses for a sustained period of sixty (60) days, the Agent will immediately send written notifica- tion of the same to the appropriate HUD Area/Insuring Office. i. Except as otherwise provided in this Agreement, all off-site bookkeeping, clerical, and other management overhead expenses (including but not limited to costs of office supplies and equipment, data processing services, postage transportation for managerial personnel, and telephone services) will be borne by the Agent out of his own funds and will not be treated as Project expenses. 19. Fidelity Bond. The Agent will furnish, at its own expense, a fidelity bond in the principal sum of forty thousand Dollars ($40,000), which is at least equal to the gross potential income for two months and is conditioned to protect the Owner and the Consenting Parties against misappropriation of Project funds by the Agent and its employees. The owner shall provide a bond of a like kind to cover the on-site personnel expressed in Section 15 and it shall be paid for from project income. The other terms and conditions of the bond, and the surety thereon, will be subject to the approval of the Owner and the Consenting Parties. 20. Bids, Discounts, Rebates, etc. The Agent will obtain contracts, materials, supplies, utilities, and services on the most advantageous terms to the Project, and is authorized to solicit bids, either formal or informal, for items that can be obtained from more than one source. The Agent will secure and credit to the Owner all discounts, rebates or commissions obtainable with respect to purchases, service contracts, and all other transactions on the Owner's behalf. 21. Social Services Program. The Agent will be responsible to the Owner for carrying out the social services program described in the Management Plan. ® -11- 0 22. Tenant -Management Relations. The Agent will encourage and assist residents of the Project in forming and maintaining representative organizations to promote their common interests, and will maintain good -faith communication with such organizations to the encs that problems affecting the Project and its residents may be avoided or solved on the basis of mutual self-interest. 23. On -Site Management Facilities. Subject to the further agreement of the Owner and Agent as to more specific terms, the Agent will maintain a management office within the Project and the Resident Manager will reside in one of the dwelling units in the Project, and the Owner will make no rental charge for the office space. 24. Insurance. The Owner will inform the Agent of insurance to be carried with respect to the Project and its operations, and the Agent will cause such insurance to be placed and kept in effect at all times. The Agent will pay premiums out of the Rental Agency Account, and premiums will be treated as operating expenses. All insurance will be placed with such companies, on such conditions, in such amounts, and with such beneficial interests appearing thereon as shall be acceptable to the Owner and Consenting Parties, and shall be otherwise in conformity with the mortgage; provided that the same will include public liability coverage, with the Agent designated as one of the insured, in amounts acceptable to the Agent as well as the Owner and the Consenting Parties. The Agent will investigate and furnish the Owner with full reports as to all accidents, claims, and potential claims for damage relating to the Project, and will cooperate with the Owner's insurance in connection therewith. 25. Compliance with Governmental Orders. The Agent will take such actions as may be necessary to comply promptly with any and all governmental orders or other requirements affecting the Project, whether imposed by Federal, state, county or municipal authority, subject, however, to the limitation stated in Subsection 13e with respect to repairs. Nevertheless, the Agent shall take no such action as long as the Owner is contesting, or has affirmed its intention to contest, any such order or requirement. The Agent will notify the Owner in writing of all notices of such orders or other requirements, within seventy-two (72) hours from the time of their receipt. 26. Nondiscrimination. In the performance of its obligations under this Agreement, the Agent will comply with the provisions of any Federal, state or local law prohibiting • -12- s discrimination in housing on the grounds of race, color, sex, creed or national origin including Title VI of the Civil Rights Act of 1964 (Public Law 88-352, 78 Stat. 241), all requirements imposed by or pursuant to the Regulations of the Secretary (24 CFR, Subtitle A, Part 1) issued Pursuant to that Title; regulations issued pursuant to Executive Order 11063, and Title VIII of the 1968 Civil Rights Act. 27. Agent's Compensation. The Agent will be compensated for Its services under this Agreement by monthly fees, to be paid out of the Rental Agency Account and treated as Project expenses. Such fees will be payable on the fifteenth day of each month for the months February, 1977 through January, 1979. a. Each such monthly fee will be in an amount equal to five percent (58) of gross collections received during the preceding month. Cross collections include tenant paid rent and Housing Assistance Payments made on their behalf and income from other sources such as coin-operated laundry equipment. b. The monthly fee stipulated in paragraph 27a above will be paid starting ninety days prior to the date of initial occupancy on the basis of one hundred percent (100%) occupancy. After initial occupancy the fee will be based on units occupied on the last day of the previous month. 28. Term of Agreement. This Agreement shall be in effect for a period of two years, beginning on the first day of February, 1977, and ending on the thirty-first day of January, 1979, subject, however, to the following conditions: a. This Agreement will not be binding upon the Principal Parties until endorsed by the Consenting Parties. b. This Agreement may be terminated by the mutual consent of the Principal Parties as of the end of any calendar month, provided at least ninety (90) days advance written notice thereof is given to the Consenting Parties. d. In the event a petition in bankruptcy is filed by or against either of the Principal Parties, or in the event either makes an assignment for the benefit of creditors or takes advantage of any insolvency act, the other party may terminate this Agreement without notice to the other, provided prompt written notice of such termination is given to each of the Consenting Parties. ® -13- • d. I is expressly understood and agreed by and between the Principal Parties that the Secretary or the Mortgagee shall have the right to terminate this Agreement at the end of any calendar month, with or without cause, on ninety (90) days advance written notice to each of the Principal Parties, except that in the event of a default by the Owner under its Articles of Incorporation under the obligation of the Mortgagee, the Secretary or the Mortgagee may terminate this Agreement immediately upon the issuance of a notice of cancellation to each of the Principal Parties. It is further understood and agreed that no liability will attach to either of the Principal Parties in the event of such termination. e. Upon termination, the Agent will submit to the Owner any financial statements required by the Secretary and, after the Principal Parties have accounted to each other with respect to all matters outstanding as of the date of termination, the Owner will furnish the Agent security in form and principal amount satisfactory to the Agent, against any obligations or liabilities the Agent may properly have incurred on behalf of the Owner hereunder. 29. Interpretative Provisions. a. At all times, this Agreement will be subject and sub- ordinate to all rights of the Secretary, and will inure to the benefit of the constitute a binding obligation upon the Principal Parties and their respective successors and assigns. To the extent that this Agreement confers rights upon the Consenting Parties, it will be deemed to inure to their benefit, but without liability to either, in the same manner and with the same effect as though the Consenting Parties were primary parties to the Agreement. b. This Agreement constitutes the entire agreement between the Owner and the Agent with respect to the management and operation of the Project, and no change will be valid, unless made by supplemental written agreement, executed and approved by the Consenting Parties as well as the Principal Parties. C. This Agreement has been executed in several counterparts, each of which shall constitute a complete original Agreement, which may be introduced in evidence or used for any other purpose without production of any of the other counterparts. 0 -14- 0 IN WITNESS WHEREOF, authorized officers) first above written. Witness: Witness: the Principal Parties (by their duly have executed this Agreement on the date OWNHR: Midstates Development, Inc. By Title: AGENT: Iowa City Housing Authority LO Title: Mary C. Neuhauser, Mayor 0 -15- ENDORSEMENT OF CONSENTING PARTIES Mortgagee's endorsement: Date: 0 as the mortgagee identified inthe foregoing Management Agreement dated and I by and between hereby consents to agreement. By: Title: Witness: Secretary's endorsement: MORTGAGEE: Date: The Secretary of the Department of Housing and Urban Develop- ment hereby consents to the foregoingand management Agreement, dated and Secretary of Housing and Urban Dev. am Title: • C� Enclosure 1 - Management Agreement Between midstates Development? Inc. anti Iowa City Housing Authority Responsibilities and relegation of Authority Midstates Developnent, Inc. (owner) retains complete responsibility for the management, maintenance and operation of the project_ Authority to implement the management plan is hereby delegated to the Iowa City Housing Authority as managing agent. The owner will: a. provide to the agent a copy of the Regulatory Agreement, Housing Assistance Paymentscontained o netrtherein, and a detailed management plan , all warranties on the building and any equipment approved by HUD. b. provide accounting services and assistance as may be necessary to establish and maintain appropriate bank accounts. c, provide at no cost to the rental agency account, the agent or the Resident Manager one room in each building suitably furnished for use as an one office. Minimum teto lephone nude one desk, bullet wo chairs, one file cabinet, all d. Provide legal assistance as may be required to implement the management plan. 0 E Enclosure 2- Management Agreement between Midstates Development, Inc. and Iowa City Housing Authority Duties of the Management Agent a• Assist in the development of the detailed management plan for owner submission to HUD. b. Participate, as requested by owner, in remmaining'stages of development and construction of the project. This participation to be limited to review of proposed changes and their effect on managing the project. c. Prepare for owners approval and submission to HUD the first year Operating budget. d. Prepare Initial Estimates of Required Annual Contributions; Estimate Of Required Annual Contributions; Estimate of Total Required Annual Contribu- tions; Requisition for Partial Payment of Annual Contributions. e. Participate in joint sessions, with owner's accountant, in establishing required records and accounts This will include a system for receiving and depositing monies in the Accounts Receivable and Payment of Accounts in the name of the project. HUD. f. Participate in the on-site inspections of the project, required by g- Carry out the marketing Plan Prescribed in the Management Plan. h. Select and hire a person or couple Resident to perform the functions of the Manager for each the two buildings. Supervise their performance making changes as necessary. i. Negotiate contracts for the Performance of maintenance on the following items: 1) Elevators maintenance 2) Appliances (stoves, refrigerators, disposals, exhause fans) maintenance 3) Heating and cooling units maintenance 4) Electrical and plumbing facilities maintenance 5) Snag removal 6) Insect and rodent control 7) Iawn and yard care 8) Painting 9) Glass replacement 10) Furniture repair/replacement 11) Garbage and trash removal 12) Window washing (exterior) Page 2 • • r�nclosure 2 j. Receive and process applications to include notification of those not eligible. Maintain a waiting list. k. Select tenants and provicle orientation. area. 1. Enforce rules of occupancy to include eviction action if required. m. Provide counseling and refer appropriate agencies in social services n. Develop and coordinate a recreational program to meet tenant needs. o. supervise collection of rent. Receive and deposit in Rental Agency Account. p. Develop janitorial schedules to assure proper maintenance and cleanliness of coamon spaces, sidewalks, parking lots and grounds. q. Review and approve work or service requests for repairs and main' tenance of units, eonTron areas and grounds. r. Inspect project once each week. s. Purchase, after competitive pricing, of all materials and supplies necessary for the care and maintenance of the project. t. Develop and maintain an inventory of all capitol and non -capitol items. This will include a description of the item, its value, location and condition. u. Obtain and maintain a spall stock of expendable items such as glass, bulbs, etc. v. Annual certification of tenant eligibility. w. Provide a 24 hour capability for receipt of and action on emergency calls for assistance from tenants of the project. x. In coordination with owner, select and maintain appropriate insurance on the property. L] Enclosure 3 - Management Agreement Between Midstates Development, Inc. and Iowa City Housing Authority Duties of Resident Manager The agent will select and hire a person or couple who will be responsible to the agent for performance of the duties described below. It is anticipated that the nerson or couple will be an eligible tenant and will pay rent according to projected income. The Resident Manager will be the direct contact with tenants and as such will receive assistance as required from both owner and agent. Two such positions will be filled, i.e. one for each building. Neither manager will have authority over the other and complete unobstructed cooperation with each other is essential. a. In coordination with agent, assign tenants to specific units. b. Provide orientation to assigned tenants to include operation of appliances, care and maintenance of unit and appliances, procedure for requesting assistance, repairs or filing Taints. c. Collect rent from tenants following schedule provided by agent. d. Perform annual financial review for each tenant. e. Provide rent delinquent list to agent and notices to tenants. f. Receive requests for maintenance from tenants. g. Clean public areas on a semi-weekly basis or as needed to maintain to the satisfaction of the agent. h. Visually inspect the hallways, public use areas, parking lot, etc. on a daily basis. i. Maintain a service request capability on a daily basis between 8:00 a.m. and 5:00 p.m. weekdays and on emergency call basis at all other times. j. Coordinate the recreation and social program for building. k. Make referrals to the agent for counseling arra similar actions. 1. Remove snow from sidewalk surrounding building and to parking lot and/or street. m. Replace bulbs, repair faucets and perform similar tasks of preventive maintenance as directed by agent and within physical capabilities. RESOLUTION NO. 76-232 RESOLUTION AUTHORIZING EXECUTION OF CONTRACT 1*1EREAS, the City of Iowa City, Iowa, has negotiated a contract with Michael E. Kucharzak, Rehab Consultants, Inc., a copy of said contract being attached to this Resolution and by this reference made a part hereof, and WHEREAS, the City Council deans it in the public interest to enter into said contract. NOW THEREFORE BE IT RESOLVED BY TIM CITY COUNCIL. 1. That the Mayor and City Clerk are hereby authorized and directed to execute the Agreement with Michael E. Kucharzak, Rehab Consultants, Inc. 2. That the City Clerk shall furnish copies of said Agreement to any citizen requesting same. It was moved by Foster and seconded by deProsse that the Resolution be adopted, an upon roll call there were: AYES: NAYS: ABSENT: X Neuhauser X deProsse X Foster X Selzer X Vevera X Balmer X Perret Passed and approved this 13th day of July , 19 76 ayor ATTEST: Ctc� _ City Clerk Y CONfRACf FOR PROFESSIO.VA SERVICES THIS AGREBIENT entered into as of this 1976, by and between the City of Iowa ity, oiva the "City") and Rehab Consultants, Inc. 44lnaTterdr-ferr vto a Of ay of the State of Ohio (hereinafter referred torasrtheon organized under the laws ' WI'PN{iSSETI {; Contractor or "Consultant"), NIR'.RI;AS, the City has, under date of into a Grrnt Contract with the United SLates o tmenca prove in f aid to the Cit 1976, entered to date; and y under 7'itic I of the Community Development Act of 19741asan mai amended IVILEREAS, pursuant to such contract, the City is undertaking certain activities below; and for the execution of a Project, situated in the project areas described b WHEREAS, the City desires to engage the Contractor to render certain technical advice and assistance in connection with such undertakings of the City: NOW "fI:REFORE, the parties hereto do mutually agree as follows: - A• Scope of Services The Contractor shall perform all the necessary services provided tinder this contract in connection with and respecting the following program: Neighborhood Improvement Program and shall do, perform, and carry out in a satisfactory and proper manner as determined by the City the following: In connection with the Property Rehabilitation Activities under execution within the project area the Contractor shall provide the necessary professional and technical services; (1) to establish a satisfactory workable system of filing and record keeping procedures; (2) to establish a gathering and recordation thereof. system of field data Of quickly for developing a system and accurately (3) determiningcosts for rehabilitating a typical individual structure including concise forms for work t,Tite-up, specifications adaptable to individual structures, which specifications shall be suitable for bidding purposes and shall provide for information as to deficiencies to individual structures in relation to Project Rehabilitation Standards and methods for correcting such deficiencies; (4) for developing a system of gathering financial data from applicants for rehabilitation assistance and analyzing same for determining eligibility for such assistance in accord with Federal and local laws and regulations; (S) to establish a satisfactory workable procedure for recording progress of individual cases and a summary Of progress for the project areas as a whole; (6) to assist the City in developing a local rehabilitation loan and/or grant program utilizing Title I Block Grant monies; (7) to prepare a written procedural manual for the permanent use of the City staff; and to provide proper use and application of the materials 1, 2, 3, 4, S, G and 7 abovedeveloped in , as part of the execution activities of the federally assisted property rehabilitation area. Said training shall include actual processing of project area structures to allow For field experience aid to permit the area structures City to continue service to while participating in the execution of this contract. The following items shall be accomplished: a. Based on available local data, guidelines established by the Community Development staff, and through discussions with residents, local lending institutions, builders and similar local input develop a residential rehabilitation program including financial options and recommended procedures for presentation to the City Administration. b. Develop, for the permanent use by the City standard inspection forms for use by field inspectors containing spaces for providing information as to the physical condition of individual structures in relation to Project Rehabilitation Standards and spaces for estimating costs of rehabilitating individual structures to said standards. be developed in concert with the City stafSaid forms shall f and shall be designed to simplify and standardize field inspection reporting procedures. Contractor shall prepare and print a sufficient number of said forms to allow for the inspection of 200 structures. C. Develop and prepare for City staff review and modification, standardized outline specifications of materials, Ruantities and table to Project ehabilitation Standards swhit chOOutline specifications shall be keyed to the approved inspection forms referred to in paragraph b, above, and be designed in such a manner as to standardize the transfer of data from field inspection notes to permanent records. d. Develop and prepare for City staff review and modification general specifications to complement the outline specifications referred to in paragraph b, above. Said general specifications shall be grouped according to trade and shall state the quality of workmanship and materials necessary to improve individual structures to local codes and Project Rehabilitatidn Standards. The City shall reproduce the General Specifications for distribution to local bidding contractors. e. Prepare and provide to the City sufficient number of interview booklets and worksheets to enable the City staff to completely process eligibility analysis for rehabilitation grants and rehabilitation loans. f. Develop and promulgate written local staff procedures and incorporate the same into a procedural manual for residential rehabilitation. Five copies shall be prepared and produced for city use. g. Organize and conduct in-service training sessions for technical, supervisory and supportive project personnel to assure an accurate and efficient administration of the residential property rehabilitation activities. The application of all forms and procedures shall be practically applied to project area structures so as to offer practical training experience for the rehab staff and to permit the City to begin service to area structures during the course of this contract. h. Assist the City staff in developing and implementing community organization and public information programs designed to help execute the rehabilitation program and to help citizens develop necessary skills of property management to assure a lasting rehabilitation effort. B. Time and Sequence of Performance The services of the Contractor are to commence uponn the sexecution uch of this contract and shall be undertaken and completed ce as to assure their expeditious completion in the light of the purp7ses of this contract; but in any event all of the services req. red hereunder shall be completed by: The sequence for completion of the rehabilitation consultant services is as follows: Phase I (To begin at contract approval and to be completed approximately 45 days thereafter) Item a. (Estimated upset amount for Phase I $4,000.00) 0 0 Phase II (1'o begin upon receipt of a written directive from the City Community Development Officer, and be completed approximately 60 days thereafter) Items b, c, d and e. Phase III (To begin upon receipt of a written directive from the Community Development Director and be completed approximately 180 days thereafter) Items f, g and h. (Estimated upset amount for Phases II and III $8,000.00) C. Compensation Compensation for services performed shall be based upon the n"riber of hours actually spent on the job at the hourly rates set forth below: Principal Clerical $25.00/hour $6.00/hour The above fees include compensation for all expenses and overhead except as specified in Paragraph D, Direct Costs, below. Contractor shall maintain accurate and detailed records and shall remain open to inspection by the City and in any event shall be presented to the City for inspection upon request. D. Direct Costs The Consultant shall be reimbursed for actual direct costs which shall include expenses for telephone, postage, reproduction and printing costs at actual amount incurred in connection with the performance of the work required under this contract. Subsistence expenses shall not exceed $30.00 per diem and travel costs to and from Iowa City, Iowa, shall not exceed $168.00 per man trip. It is understood that should common carrier air fares increase during the course of this contract the consultant shall be permitted to bill actual charges incurred. E. Maximum Compensation It is expressly understood and agreed that in no event will the total compensation and reimbursement, if any, to be paid hereunder exceed the maxiniun sum of twelve thousand dollars ($12,000.00) for services under this contract. City will reserve the right to terminate the contract at any time and to reimburse the contractor for costs incurred to the time of cancellation. City will reserve the right to audit any charges for which it is billed. 0 0 F. Method of Payment Compensation for proEessional services rendered and direct costs incurred shall be paid monthly at the end of cack calendar month in which the services were performed and costs incurred, provided however, that contractor shall certify to the City the end of each monthly period for which compensation is expected, a detailed account of the number of hours actually performed under the contract according to job description together with the number of days spent in Iowa City along with a detailed account of direct costs for which reimbursement is expected. G. 'Germs and Conditions City will have the right to reproduce any and all documents, fornis, etc., developed for this program, without limit and without additional fees. This agreement is subject to and incorporates the provisions attached hereto as Part II Terms and Conditions (Form IUD -621B) dated May, 1966. H. Equal Employment Opportunity The contractor shall not commit any of the following employment practices and agrees to the following: Not to discharge from emplo;ment or refuse to hire any individual because of sex, race, color, religion or national origin. Not to discriminate against any individual in terms, conditions, or privileges of employment because of sex, race, color, religion or national origin. IN WITNESS WIEREOF, this Agreement has been executed by the City and by the Consultant as of the date first above written. ATTEST: CITY OF IOiVA CI'[Y, IOWA Mary C.-Neuhauser,- Mayor:- REF[AB CONSULTANTS, INC. Y�=t Miiael E. Fitt arz c Press ent U. S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT RENEWAL ASSISTANCE ADMINISTRATION CONTRACT FOR PROFESSIONAL OR TECHNICAL SERVICES PART II --TERMS AND CONDITIONS 1. Termination of Contract for Cause. If, through any cause, the Contractor shall fail to fu1fi11 in timely and proper manner his obligations under this Contract, or if the Contractor shall violate any of the covenants, agreements, or stipulations of this Contract, the Local Public Agency shall thereupon have the right to terminate this Contract by giving written notice to the Contractor Of such termination and specifying the effective date thereof, at least five dor ays before the effective date of such termination. In such event, all finished dies, and reports underfthished Contraccshallaaat,theuOption of the ocalrPublic Agency,d by the Cbecometits property and the Contractor shall be entitled to receive dust and equitable compensation for any satisfactory work completed on such documents. Notwithstanding the above, the Contractor shall not be relieved of liability to the Local Public Agency for damages sustained by the Local Public Agency by virtue of any breach of the Contract by the Contractor, and the Local Public Agency may withhold any payments to the Contractor for the purpose of setoff until such time as the exact amount of damages due the Local Public Agency from the Contractor is determined. 2. Termination for Convenience of Local Public enc The Local Public Agency may terminate this Contract writingin notice Local Public Agency to the Contractor tlfethe Contract is term nfroed m the the Local Public Agency as provided herein, the Contractor will be paid an amount which bears the same ratio to the total compensation as the services actually Performed bear to the total services of the Contractor covered by this Contract, less payments of compensation previously made; Provided, however, that if less than sixty per cent of the services covered by this Contract have been perfo upon the effective date of such termination, the Contractor shall be re mbursedd (in addition to the above payment) for that portion of the actual out-of-pocket expenses (not otherwise reimbursed under this Contract) incurred by the Contractor during the Contract period which are directly attributable to the uncompleted portion of the services covered by this Contract. If thio Contract Is terminated due ap the fault of the Contractor, Section 1 hereof relative to termination shell apply. 3• Changes. The Local Public Agency may, from time to time, request changes in the scope of the services of the Contractor to be performed hereunder. Such changes, including any increase or decrease in the amount of the Contractor's compensation, which are mutually agreed upon by and between the Local Public Agency and the Contractor, shall be incorporated in written amendments to this Contract. HUD -671 B (5-66) • -2- 4. Personnel. a. The Contractor represents that he has, or will secure at his own ex— pence, all personnel required in performing the services under this Contract. Such personnel shall not be employees of or have any contractual relationship with the Local Public Agency. b• All the services required hereunder will be performed by the Contractor or under his supervision and all personnel engaged in the work shall be fully qualified and shall be authorized or permitted under State and local law to Perform such services. c. No person who is serving sentence in a penal or correctional institution shall be employed on work under this Contract. 5• Anti -Kickback slid tRules. Salaries of architects, draftsmen, technical engineers, technicians performing shl be unconditionally and not lessoft nthan°oncenaemonthswithoutcct deduction orarebate on any account except only such payroll deductions as are mandatory by lav or Permitted by the applicable regulations Issued by the Secretary of Labor pursuant to the "Anti -Kickback Act" of June 13, 1934 (48 Stat. 948; 62 Stat. 740; 63 Stat. 108; title 18 U.S.C., section 874; and title 40 U.S.C., section 276c). The Contractor shall comply with all applicable "Anti -Kickback" regulations and shall insert appropriate provisions in all subcontracts covering work under this Contract to insure compliance by subcontractors with such regulations, and shall be responsible for the submission of affidavits required of subcontractors there- under except as the Secretary of Labor may specifically provide for variations of or exemptions from the requirements thereof. 6, Withholding of Salaries. If, in the performance of this Contract, there is any underpayment of salaries by the Contractor or by any there- under, the Local Public Agency shall withhold from the Contrac ornoutcofrayment due to him an amount sufficient to pay to employees underpaid the difference yments to be such employees or the totaldnumberyof hoursaid worked.thThe amounts withhhheld shall be disbursed by the Local Public Agency for and on account of the Contractor or subcontractor to the respective employees to whom they are due. 7. Claims and Drs utes Pertainin to Sal Rates. Claims and disputes pertaining t0 salary rates or to classifications of architects, draftsmen, technical engineers, and technicians performing work under this Contract shall be promptly reported in writing by the Contractor to the Local Public Agency for the latter's decision which shall be final with respect thereto. 8. Equal ployment Opportunity. During the the Contractor agrees as follows: performance of this Contract, a. The Contractor will not discriminate against any employee or applicant for employment because of race, creed, color, or national origin. The Contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, creed, color, or national origin. Such action shall include, but not be limited to, the followi : employment, upgrading, demotion, or transfer; recruitment orrecruitment advertising; layoff or termination; rates of pay or other forms of compensation; and -3 - selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Local Public Agency setting forth the provisions of this nondiscrimination clause. b. The Contractor will, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, state that all qualified applicants will receive consideration for employment without regard to race, creed, color, or national origin. c. The Contractor will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Contract so that such provisions will be binding upon each subcontractor, provided that the foregoing provisions shall not apply to contracts or subcontracts for standard commercial supplies or raw materials. 9. Discrimination Because of Certain Labor Mutters. No person employed on the work covered by this Contract shall be discharged or in any way discriminated against because he has filed any complaint or instituted or caused to be instituted any proceeding or has testified or is about to testify in any proceeding under or relating to the labor standards applicable hereunder to his employer. 10. Compliance With Local Laws. The Contractor shall comply with all applicable lave, ordinances, and codes of the State and local governments, and shall commit no trespass on any public or private property in performing any of the work embraced by this Contract. 11. Subcontracting. None of the services covered by this Contract shall be subcontracted without the prior written consent of the Local Public Agency. The Contractor shell be as fully responsible to the Local Public Agency for the acts and omissions of his subcontractors, and of persons either directly or indirectly employed by them, as he is for the acts and omissions of persons directly employed by him. The Contractor shall insert in each subcontract appropriate provisions requiring compliance with the labor standards provisions of this Contract. 12. ;8 The The Contractor shall not y' assign any interest in this Contract, and shall not transfer any interest in the same (whether by assignment or novation) without the prior written approval of the Local Public Agency: Provided, however, that claims for money due or to become due the Contractor from the Local Public Agency under this Contract may be assigned to a bank, trust company, or other financial institution, or to a Trustee in Bankruptcy, without such approval. Notice of any such assignment or transfer shall be furnished promptly to the Local Public Agency. 13 Interest of Members of Local Public �ency. No member of the governing body of the Local Public Agency, and no other officer, employee, or of the Local Public Agency who exercises any functions or respoibilities inent connection with the carrying out of the Project to which this Contract pertains, shall have any personal interest, direct or indirect, in this Contract. 14. Interest of C.ther Local Public Officials. No member of the governing body of the locality in which the Project Area H situated, and no other public official of such locality, who exercises any functions or responsibilities in the review or approval of the carrying out of the Project to which this Contract pertains, shall have any personal interest, direct or indirect, in this Contract. 2. Interest of Certain Feder the Congress of the United 9tatee Officialsno Resident Commissioner. No member of or Delegate to admitted to any share or ' and Part of this Contract or to ' shall be MY benefit to arise hereirom. 16. Interest of Contractor. has no interest The Contractor covenants that he above-described p o�ect°l Area toacquire any interest, direct or indirect, would conflict in na any Parcels therein or any other ' is the hereunder. The nContractoraer or degree with the interest which Contract no further covenants thatin fo his services Person having any such interest shell be a Performance of this 17. Find mPloyed. �s Confidential, All of the reports, information, data, etc., Prepared or assembled by the Contractor and the Contractor agrees that the under this Contract l not be made available to B4Y individual or organization with Public Agency, out the prior written approval of the Local 221527-P FUD -Nash_ D. C. RESOLUTIO'N' ,`'0• 76-232 IZLSOLUI'ION AUI'IIORIZIAG L11:CUTI NO 01 CONTRACT tSTIL'IZIa\S, the City of Iowa City, Iowa, has negotiated ,Michael I?. 6uInc.,charzak, Rehab Consultants, g a contract with a copy of said contract being attached to this Resolution and by this reference made a part hereof, and 1171ERI_\S, the City Council deems it in the public interest to enter into said contract. NOIV ""IEREFORI. BE IT RESOLVPI) BY THE CITY COUNCIL. 1. That the Mayor and City Clerk are hereby execute the Agreement with Michael G. authoti..ed and directed to Kucharzak, Rehab Consultants, '• 7h:rt tile Inc. e City Clerk shall furnish copies of said A citizen rgreement In equesting sync. any It was moved by Foster that the Resolution be a opt an upon rolldcall secotherlehwer deProsse . AYES: NAYS: ABSE,\T: x Neuhauser x del'rosse x Foster x Selzer x Vevera Balmer x ferret Passed and approved this 13th da of y July N payor c ATTEST: --- y clerK �--�— c 19 76 • 0 L'OMRr1Cr FOR PROFESSIOIWII, SERVICES THIS AGREEiIEqr entered into as of 1976, by and between the City of the "City") and Rehab Consultants of the State of Ohio (hereinafter IVITNESSETII: IN>ERDIS, the City has, into a Grant Contract aid to the City under to date; and 1vilERF.AS, pursuant this Iowa lty lows / �2 day of I• �, Inc. a terRna -ter referr to�s--' corporation organized under the laws referred to Contractor" or "Consultant" under date of With the United' f� Title I of the C "C`lca Provid' —' 1976' entered ommunity Developmentmg for financial Act of 1974 as amended necessaryto such contract, the City is undertaking below n for the execution of a Project, situated and in the g certain activities Project areas described y des follows: N1{ERMS, the Cit to engage advice and assistance linsconnection wilthCoudt atoorof render certain technical NOW TID:REFOR.1 the parties hereto do mutually agree as undertakingsthe City: A. Scope I of Services The Contractor shall perform all the necessary under this contract in connection with and program: s services provided respecting the following Neighborhood Improvement Program and shall do, perform and carry out in a satisfactory and manner as determine by the City the following: Proper connection ithe Property Rehabilitation Activities under execution withinll exx the project area the Contractor shall provide the necessary professional and technical se establish a satisfactory workable s keep,in rvices; (1) to g procedures; (2) to estabe system of filing gathering and recordation thereof system of field data rd oftquickly and aCCuratelY determini.ng)cootsd[orl�ehabilitatin typical individual s developing a system work write tructu c iicancluding concise Eo g Which spec ificationslshallope adaptable to forms for and shall individual stntctures, Provide for informationta t for bidding purposes individual structures in relation to Project to Standards and methods for corn developing h de Rehabilitation P g a system of gathering fin such deficiencies; financial ( for data from applicants 0 for rehabilitation assistance and analyzing same for determining eligibility for such assistance in accord with Federal and local laws and regulations; (5) to establish a satisfactory workable procedure for recording progress of individual cases and a summary of progress for the project areas as a whole; (6) to assist the City in developing a local rehabilitation loan and/or grant program utilizing Title I Block Grant monies; (7) to prepare a written procedural manual for the permanent use of the City staff; and to provide proper use and application of the materials developed in 1, 2, 3, 4, 5, 6 and 7 above, as part of the execution activities of the federally assisted property rehabilitation area. Said training shall include actual processing of project area structures to allow for field experience and to permit the City to continue service to area structures while participating in the execution of this contract. The following items shall be accomplished: a. Based on available local data, guidelines established by the Community Development staff, and through discussions with residents, local lending institutions, builders and similar local input develop a residential rehabilitation program including financial options and recommended procedures for presentation to the City Administration. b. Develop, for the permanent use by the City standard inspection forms for use by field inspectors containing spaces for providing information as to the physical condition of individual structures in relation to Project Rehabilitation Standards and spaces for estimating costs of rehabilitating individual structures to said standards. Said forms shall be developed in concert with the City staff and shall be designed to simplify and standardize field inspection reporting procedures. Contractor shall prepare and print a sufficient number of said forms to allow for the inspection of 200 structures. c. Develop and prepare for City staff review and modification, standardized outline specifications of materials, quantities and dimensions adaptable to Project Rehabilitation Standards which outline specifications shall be keyed to the approval inspection forms referred to in paragraph b, above, and be designed in such a manner as to standardize the transfer of data from field inspection notes to permanent records. d. Develop and prepare for City staff review and modification general specifications to complement the outline specifications referred to in paragraph b, above. Said i 0 general specifications shall be grouped according to trade and shall state the quality of workmanshi materials necessary to improve individual structures to local codes and P and The Cit Protect Rehabilitation Standards. Y shall reproduce the General Specifications for distribution to local bidding contractors. e• Prepare and provide to the City sufficient number of interview to rvinterviewbooklets and w staff to enable the Citv completely process eligibility analysis for rehabilitation grants and rehabilitation loans. f* llevelop and promulgate "Zitten local staff and incorporate the same into a Procedural residential rehabilitation. Procedures prepared Five co 1 manual for I P ed and Produced for city use, pies shall be g Organize and conduct techRiCcl, Stipin-service training sessions for tCChervisOry and supportive project to assure nt accurate and We administration of the residential Personnel Ile a Property rehabilitation activities. PPlication of all forms and procedures shall be Offer practically applied to project area structures so as to practical training experience for the rehab staff and to Permit the City to begin service to area structures during the course of this contract. h• Assist the City staff in develo corrmrunity organization and PA and implementing designed to help execute the rehabilitation ilitationon Programs to help citizens develo Program and management iz assure a p necessary skills of property lasting rehabilitation effort. B• Time and Sequence of Performance The services of the Contractor are to commence this contract and shall be undertaken a as to assure upon the execution of their expeditious and completed in such sequence purposes of this contract completion in the light of the required hereunder shall be completed in any event all of pleted by; the services I'he sequence for completion of is as I-ollorvs: the rehabilitation consultant services Phase I (begi aPProxvnateln at contract approval and to be completed ely 4$ days thereafter) Item amount for Phase I $4,000.00) a• (estimated upset Phase II (To begin upon receipt of a written directive from the City Community Development Officer, and be completed approximately 60 days thereafter) Items b, c, d and e. Phase III (To begin upon receipt of a written directive from the Community Development Director and be completed approximately 180 days thereafter) Items f, g and h. (Estimated upset amount for Phases II and III $8,000.00) C. Compensation Compensation for services performed shall be based upon the number of hours actually spent on the job at the hourly rates set forth below: Principal Clerical 526.00/hour $6.00/hour The above fees include compensation for all expenses and overhead except as specified in Paragraph D, Direct Costs, below. Contractor shall maintain accurate and detailed records and shall remain open to inspection by the City and in any event shall be presented to the City for inspection upon request. . D. Direct Costs The Consultant shall be reimbursed for actual direct costs which shall include expenses for telephone, postage, reproduction and printing costs at actual amount incurred in connection with the performance of the work required under this contract. Subsistence expenses shall not exceed $30.00 per diem and travel costs to and from Iowa City, Iowa, shall not exceed $168.00 per man trip. It is understood that should common carrier air fares increase during the course of this contract the consultant shall be permitted to bill actual charges incurred. G. Maximum Compensation It is expressly understood and agreed that in no event will the total compensation and reimbursement, if any, to be paid hereunder exceed the maximum sum of twelve thousand dollars ($12,000.00) for services under this contract. City will reserve the right to terminate the contract at any time and to reimburse the contractor for costs incurred to the time of cancellation. City will reserve the right to audit any charges for which it is billed. I.. Method of Payment Compensation for professional services rendered and direct costs incurred shall be paid monthly at the end of each calendar month in which the services were performed and costs incurred, provided however, that contractor shall certify to the City the end of each monthly period for which compensation is expected, a detailed account of the number of hours actually performed under the contract according to job description together with the number of clays spent in Iowa City along with a detailed account of direct costs for which reimbursement is expected. G. Terms and Conditions City will have the right to reproduce any and all documents, forms, etc., developed for this program, without limit and without additional fees. This agreement is subject to and incorporates the provisions attached hereto as Part II Perms and Conditions (Form HUD -62113) dated May, 1966. Ii. Equal Employment Opportunity 'Phe contractor shall not commit any of the following employment practices and agrees to the following: Not to discharge from employment or refuse to hire any individual because of sex, race, color, religion or national origin. Not to discriminate against any individual in terms, conditions, or privileges of employment because of sex, race, color, religion or national origin. IN M ITIESS INMEREOF, this Agreement has been executed by the City and by the Consultant as of the date first above written. ATTL5D : l CITY OF I0h'A CITY, IOWA ,.V1"il�/ time , Mary° . Neuhauser;` Mapor REMB CONSULTANDS, INC. htc el E. Kuciarz K, esi ent ® 0 U. S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT RENEWAL ASSISTANCE ADMINISTRATION CONTRACT FOR PROFESSIONAL OR TECHNICAL SERVICES PART II --TERMS AND CONDITIONS 1. Termination of Contract for Cause. If, through any cause, the Contractor shall fail to fulfill in timely and proper manner hie obligations:under=this Contract, or if the Contractor shall violate any of the covenants, agreements - or stipulationsof this Contract, the Local Public Agency -shall thereupon have the right to terminate this Contract by giving written notice "to -the "Contractor Of such termination and specifying the effective date thereof, at least five days beforetheeffective date of such termination'. In such event, all finished or unfinished documents, data, studies, and report's prepared by the Contractor: under this Contract shall, at the Option of the Local Public Agency, -become its property and the -Contractor shall be entitled to receive just and:equitable compensation for any satisfactory work completed on such documents: Notwithstanding the above, the Contractor shall not be relieved'of.liability- to the Local Public Agency for damages sustained by the Local Public Agency by virtue of any breach of the Contract by the Contractor, and the Local Public Agency may withhold any payments to the Contractor for the_purpose.of"'setoff until such time as the exact amount of damages due the Local Public "Agency - from the Contractor 1B determined. 2. Termination for Convenience of Local Public ency. The Local'Public Agency may terminate Local Public Agency this Contract any time by a notice in writing from'the to the Contractor. If the Contract is terminated by'the Local Public Agency as provided herein, the Contractor will be paid an .amount ' which bears the same ratio to the total compensation as the services actually Performed bear to the total services of the Contractor covered-by:this Contract, less payments of compensation previously made: Provided; however, that if less than sixty per cent of the services covered by -this Contract have been performed- upon the effective date of such termination, the Contractor shall be 'reimbursed (in addition to the above payment) for that portion of the actual out-of-pocket! expenses (not otherwise reimbursed under this Contract) incurred by the Contractor during the Contract period which are directly attributable to the uncompleted portion of the services covered by this Contract.- If this 'Contract ^. is terminated due to the fault of the Contractor, Section 1 hereof relative to termination shall: apply. 3• Chan es. The Local Public Agency may, from time to time request changes in the scope of the services of the Contractor to be performed;hereunder. Such changes, including any increase or decrease in the amount of the Contractor's compensation, which are mutually agreed upon by and between the`Local:Public Agency and the Contractor, shall be incorporated' in written amendments to this Contract.' HUD -621 B (6-66) • 2 _ 4. Personnel. a. The Contractor represents that he has, or will secure at his own expense, all personnel required in performing the services under this Contract. Such personnel shall not be employees of or have any contractual relationship with the Local Public Agency. b. All the services required hereunder will be performed by the Contractor or under his supervision and all personnel engaged in the work shall be fully qualified and shall be authorized or permitted under State and local law to perform such services. c. No person who is serving sentence in a penal or correctional institution shall be employed on work under this Contract. 5. Anti -Kickback Rules. Salaries of architects, draftsmen, technical engineers,-snd technicians performing work under this Contract shall be paid unconditionally and not less often than once a month without deduction or rebate on any account except only such payroll deductions as are,mandatory by law or permitted by the applicable regulations isued byttate.S94ccrettarytoof.Labor pursuant to the Anti -Kickback Act of June 13, 1934 108; title 18 U.S.C., section, 874; and title 40 U.S.C.,,.section 276c). The Contractor.shall comply with all applicable "Anti -Kickback" regulations and shall insert appropriate provisions in all subcontracts covering work under this Contract to insure compliance by subcontractors with such regulations, and shall be responsible for the submission of affidavits required of subcontractors there- under except as the Secretary of Labor may specifically provide ons of or exemptions from the requirements thereof. 61 Withholding of Salaries. If, in the performance of this Contract, there is any underpayment of salaries by the Contractor or by,any subcontractor there- under, the Local Public Agency shall withhold from the, Contractor out of payments due to him an amount sufficient to pay to employees underpaid the difference between the salaries required hereby to be paid and the salaries actually paid such employees for the total number of hours worked. The amounts withheld shall be disbursed by the Local Public Agency for and on account of the Contractor or subcontractor to the respective employees to whom they.are due. 7. Claims and Disputes Pertaining to Salary Rates. Claims and disputes pertaining to salary. rates or to classifications of architects, draftsmen, . technical engineers, and technicians performing work under this Contract shall be promptly reported in writing by the Contractor to the Local Public Agency for the latter's decision which shall be final with respect thereto. 8. Equal Employment Opportunity. During the performance of this Contract, the Contractor agrees as follows: a, The Contractor will not discriminate against any employee or.applicant for employment because of race, creed, color, or national origin. The Contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment,,, without regard to their race, creed, color,.or national origin. ,Such action: shall include, but not be limited to, the following: employment,-: r upgrading, demotion, or transfer; recruitment or recruitment;advertising; layoff or termination; rates of pay or other forms of compensation;: and -3 - selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available.to employees and applicants for employment, notices to be provided by the Local Public Agency setting. forth the provisions of this nondiscrimination clause. b. The Contractor will, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, state that all qualified.. applicants will receive consideration for employment without regard to race, creed, color, or national origin. c. The Contractor will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Contract so that such provisions will be binding upon each subcontractor, provided that -'the foregoing provisions shall not apply to contracts or subcontracts for standard commercial supplies or raw materials. 9. Discrimination Because of Certain Labor Matters. No person employed on the work covered by this Contract shall be discharged or in any way discriminated against because he has filed any complaint or instituted or caused to be instituted any proceeding or has testified or is about to testify in any proceeding under or relating to the labor standards applicable hereunder to his employer. 10. Compliance With Local Laws. The Contractor shall comply with all applicable laws, ordinances, and codes of the State and local governments, and shall commit no trespass on any public or private property in performing any of the work embraced by this Contract. 11. Subcontracting. None of the services covered by this Contract shall be subcontracted without the prior written consent of the Local Public Agency. The Contractor shall be as fully responsible to the Local Public Agency for the acts and omissions of his subcontractors, and of persons either directly or indirectly employed by them, as he is for the acts and omissions of persons directly employed by him. The Contractor shall insert in each subcontract appropriate provisions requiring compliance with the labor standards provisions of this Contract. 12. Assignability. The Contractor shall not assign any interest in this Contract, and shall not transfer any interest in the same (whether by assignment or novation) without the prior written approval of the Local Public Agency: Provided, however, that claims for money due or to become due the Contractor from the Local Public Agency under this Contract may be assigned to a bank, trust company, or other financial institution, or to a Trustee in Bankruptcy, without such approval. Notice of any such assignment or transfer shall be furnished promptly to the Local Public Agency. 13. Interest of Members of Local Public Agency. No member of the governing body of the Local Public Agency, and no other officer, employee, or agent of the Local Public Agency who exercises any functions or responsibilities in connection with the carrying out of the Project to which this Contract pertains, shall have any personal interest, direct or indirect, in this Contract. 14. Interest of Other Local Public Officials. No member of the governing body of the locality in which the Project Area is situated, and no other public official of such locality, who exercises any functions or responsibilities in the review or approval of the carrying out of the Project to which this Contract pertains, shall have any personal interest, direct or indirect, in this Contract. 0 -4- 15•Interest of Certain Federal Officials. No member of or Delegate to the Congress of the United States, and no Resident Commissioner, shall be admitted to any share or part of this Contract or to any benefit to arise herefrom. 16. Interest of Contractor. The Contractor covenants that he presently has no interest and shall not acquire any interest, direct or indirect, "in the above-described Project Area or any parcels therein or any other interest which would conflict in any manner or degree with the performance of his services hereunder. The Contractor further covenants that in the performance of this Contract no person having any such interest shall be employed. 17. Findings Confidential. All of the reports,,information, data, etc., prepared or assembled by the Contractor under this Contract are confidential and the Contractor agrees that they shall not be made available to any individual or organization without the prior written approval of the Local Public Agency. 22152]-P I IUD -W: ::h., D. C. 0 AGREEMENTS/CONTRACTS E Attached are _ unexecuted copies ofC( / I A AC`ltt��tiF? 0Uv� T as signed by the Mayor. After their execution by the second party, please route Z> kUCt-�' YzAlL 3) 4) 5) is to be responsible for completion of this procedure. Abbie Stolfus City Clerk 13a � r NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATED COST FOR IN THE CITY OF IOWA CITY, IOWA TO ALL TAXPAYERS OF THE CITY OF IOWA CITY, IOWA, AND TO OTHER PERSONS INTERESTED: Public notice is hereby given that the City Council of the City of Iowa City, Iowa, will conduct a public hearing on plans, specifications, form of contract and estimated cost for the con- struction of West Park Lift Station Project in said City at 7:30 o'clock p.m. , on the 13th day of July , 19 76 , said meeting to be held in the Council Chambers in the Civic Center in said City. Said plans, specifications, form of contract and estimated cost are now on file in the office of the Clerk in the Civic Center in Iowa City, Iowa, and may be inspected by any persons interested. - Any persons interested may appear at said meeting of the City Council for the purpose of making objections to said plans, specifi- cations or contract or the cost of making said improvement. This notice given by order of the City Council of the City of Iowa City, Iowa. I ieto us i City Clerk of Iowa City, Iowa PH -01 i RESOLUTION NO. 76-233 1\ RESOLUTION APPROVTNG PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND F.STTMATE OF COST FOR THE CONSTRUCTION OF WEST PARK LIFT STATTTIN ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECT- ING CITY CLERK TO PUBLISH NOTICE TO BIDDERS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. WHEREAS, notice of public hearing on the plans, specifications, form of contract, and estimate of cost for the construction of the above-named project was published as required by law, and the hearing thereon held. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA: 1. That the plans, specifications, form of contract, and estimate of cost for the construction of the above-named project are hereby approved. 2. That the amount of bid security to accompany each bid for the construction of the above-named project shall be in the amount of $3.000 payable to Treasurer, City of Iowa City, Iowa. 3. That the City Clerk is hereby authorized and directed to publish notice for the receipt of bids for the construction of the above-named project in a newspaper published at least once weekly and having a general circulation in the city not less than four (4) nor more than twenty (20) days before the date established for the receipt of bids. 4. That bids for the construction of the above-named project are to be received by the City of Iowa City, Iowa, at the Office of the City Clerk, at the Civic Center, until 10:00 A.M. on the 17th day of August 191j,. Thereafter, the bids will be opened by the City Engineer and thereupon referred to the Council of the City of Iowa City, Iowa, for action upon said bids at its next meeting to be held at the Council Chambers, Civic Center, Iowa City, Iowa, at 7:30 P.M. on the 24th day of August , 19-26_. Page 2 Resolution No. 76-033 the It was moved by Balmer Resolution as rea and seconded by Selzer e a opt- , and upon roll, ca that AYES: NAYS: ABSENT: th- a Were: x Balmer x �— deProsse x Foster x Neuhauser x Perret x Selzer x _ Vevera Passed and approved this 13th day of July 1975. �0 \ ��011%�Mlilp U MAYOR ATTEST:LL4w -Y/Cl CITY CLERK/ 4 ORDINANCE NO. AN ORDINANCE REGULATING THE RATE OF DISCHARGE OF STORM WATER RUNOFF: SPECIFYING CRITERIA FOR DETERMINING RUNOFF RATES: ESTABLISHING DEVELOP- MENT STANDARDS FOR THE CONSTRUCTION OF RUNOFF CONTROL FACILITIES: AND SETTING FORTH PROCEDURES FOR THE ADMINISTRATION THEREOF. SECTION 1. PURPOSE. It is the purpose of this ordinance to establish maximum rates for the discharge of storm waters into the various watercourses Of the City for the purpose of promoting the health, safety and general welfare of the population by minimizing or eliminating dangers of flooding to life and Property. It is further the intent of this ordinance that runoff control devices be provided as areas of land are developed or redeveloped for urban use. It is not the intent of this ordinance to utilize areas for the sole purpose of storing or detaining excess storm water, but to permit such areas to be used for other compatible urban uses as well. SECTION II. DEFINITIONS A. Storm Water Runoff. Water that results from precipitation which is not absorbed by soil or plant material. B. Natural Drainage Water which flows by gravity in channels formed by the surface topography of the earth prior to changes made by the efforts of man. C. Excess Storm Water, That portion of storm water runoff which exceeds the transportation capacity of storm sewers or natural drainage channels serving a specific watershed. D. Excess Storm Water Passage. A channel formed in the ground surface to carry storm water runoff through a specific area. E- Storm Water Runoff Release Rate. The rate at which storm water runoff is released from dominant to servient land. F. Storm Water Storage Area An area designated to temporarily accumulate excess storm water. G. Tributary Watershed The entire catchment area that contributes storm water runoff to a given point. H. Dry Bottom Storm Water Storage Area A facility that is designed to be normally dry and which accumulates excess storm water only during periods when the restricted storm water runoff release rate is less than the storm water inflow rate. I. Wet Bottom Storm Water Storage Area. A facility that contains a body of water and which accumulates excess storm water during periods when the restricted storm water runoff release rate is less than the storm water inflow rate. J. Control Structure. A facility constructed to regulate the volume of storm water runoff that is conveyed during a specific length of time. Ordinance No. _! • page 2 K. Positive Gravity Outlet A term used to describe the drainage of an area in a manner that will ensure complete removal of all surface water by means of natural gravity. L. Safe Storm Water Drainage Capacity The quantity of storm water runoff that can be transported within a channel, passage, conduit, tube, duct, or com- bination thereof in such a manner that the elevation of the water does not rise sufficiently above the level of the adjacent ground surface so as to cause damage to structures or facilities located thereon. M. Low Flow. The transport or flow of a normal or usual volume of storm water as opposed to a high or peak volume which would utilize overflow facilities. N. City. The City of Iowa City, Johnson County, State of Iowa. O. Director of Public Works. The Director of Public Works or his/her designate. SECTION III. REGULATIONS The Department of Public Works of the City of Iowa City, Iowa, shall develop and establish written policies, procedures, criteria and regulations concerning the inspection, determination and approval Of the standards for the construction and/or development of storm water manage- ment structures. Such rules and regulations shall be adopted by resolution by the City Council. SECTION IV. ADMINISTRATION A. Prior to the construction of any storm water control structure or storm water detention facility on the construction or development site, the developer shall obtain a building permit. No such permit shall be issued until the following documents have been submitted to the Director of Public Works and approved: 1. Plans and proposed methods for the prevention and control of soil erosion. 2. Plans, specifications and all calculations for the control of storm water runoff as required by this ordinance and any rules and regula- tions promulgated by the Director. B. No building permits for habitable structures shall be issued for any development not complying with this ordinance. C. Any decision of the Director shall be pursuant to written specifica- tions and regulations as adopted by the City Council. SECTION V. ADMINISTRATIVE REVIEW. Any person affected by any decision of the Director which has been given in connection with the enforcement of any provision of this ordinance may request, and shall be granted, a hearing on the matter before the Housing Appeals Hoard, provided that such person shall file in the office of the Director a written petition requesting such hearing and setting forth a brief statement of the grounds therefore. Upon receipt of such petition, the Director shall set a time and place for such hearing and shall give the Petitioner written notice thereof. At such hearing, the petitioner shall be given an opportunity to be heard and to show why such decision should be modified or Ordinance No. Page 3 �— • withdrawn. The hearing shall be commenced not later than thirt the date on which the petition was filed. Y (30) days after After such hearing, the Housing Appeals Board shall sustain, modify or with- draw the decision of the Director, depending upon its findings. The proceedings at such hearing, including the findings, and decision of the Housing Appeals Board, shall be summarized, reduced in writing and entered as a matter of public record in the office of the Director. Such record shall also include a co every notice or order issued in connection with the matter. No hearing shapy ll be valid unless a majority of the Board is present and no decision at a hearing of shall be valid and binding unless reached by a majority of the whole Board. Following the decision of the Housing Appeals Board, all parties shall be notified of the decision by delivery to them of a copy of such decision by personal service or by certified mail, return receipt requested. Any person aggrieved by the deci- sion of the Housing Appeals Board may seek relief therefrom in any court of competent jurisdiction, as provided in the laws of this State. An appeal to this section shall not stay the effect of the Director's order unless so ordered by the HousingA pursuant Appeals Board. SECTION VI. APPLICATION. This ordinance shall apply to any residential development comprising a gross aggregate area of two (2) acres or more or to an commercial, industrial, institutional, governmental, utility or other development or redevelopment comprisinga Y gross a gross aggregate area of one (1) acre or more. The aggregate shall include streets and other dedicated lands. SECTION VII. EMERGENCY. Notwithstanding any other provisions of this ordinance, whenever in the judgment of the Director of Public Works a condition occurs in a storm water storage area that creates a dangerous and imminent health and safety hazzard, the Director shall order such action as shall be effective immediately or in the time and manner prescribed in the order itself. SECTION VIII. GENERAL REQUIREMENTS. A. Storm Water Release Rate. The controlled release rate of storm water runoff shall not exceed the existing safe storm water drainage capacity of the downstream system as determined by the Director. The release rate shall be the average value computed with excess storm water representing 509 of the available storage volume. Such release rate shall be computed as a direct ratio of the areaof the tributary watershed and shall not exceed 0.15 cubic feet per second per acre drained. Where a proposed development contains only a portion of a watershed or Portions of several watersheds, the release rate and storage requirements shall be based upon the proportion of the area being developed as compared to the entire watershed tributary to the proposed storage area. Where it can be demonstrated by the Developer that a higher storm water release rate will not be contrary to the purpose and intent of this ordinance and where such proposed release rate will not adversely affect properties in the down- stream portion of the watershed, the Director may permit such release rate to be used as deemed appropriate. Ordinance No. • Page 4 B. Excess Storm Water Passage • 1. An excess storm water passage shall be provided for all storm water storage areas. Such passage shall have capacity to convey through the proposed development the excess storm water from the tributary water- shed. The capacity of such excess storm water passage shall be constructed in such a manner as to transport the peak rate of runoff from a 100 year return frequency storm assuming all storm sewers are inoperative, all upstream areas are fully developed in accordance with the City's current land use plan, and that antecedent rainfall has saturated the tributary watershed. 2. No buildings or structures shall be constructed within such passage, however, streets, parking lots, playgrounds, park areas, pedestrian walkways, utility easements and other open space uses shall be considered compatible uses. In the event such passageway is reshaped or its capacity to transport excess storm water otherwise restricted, the Director shall notify the agency, party or parties causing said restriction to remove the same, and set a reasonable time for its removal. If said presons refuse to or are unable to comply with said order, the Director shall cause said restrictions removed at the expense of said persons. 3. Where a proposed development contains existing natural drainage, appropriate land planning shall be undertaken to preserve said natural drainage as part of the excess storm water passage. C. Determination of Storage Capacity. The volume of required storm water storage shall be calculated on the basis of the runoff from a 100 year return frequency storm. Such calculation shall be made in accordance with the hydro - graph method of analysis as discussed in "A computerized Method for the Hydrologic Design of Culverts," I.H.R.B.P. HR -164 published by the Engineering Research Institute, Iowa State University, Ames, Iowa. Rossmiller and Dougal, February, 1974, or other method approved by the Director. The applicable storm water runoff release rate shall be considered when calculating the required storm water storage capacity. D. Compensating Storage. In the event the orderly and reasonable develop- ment of an area requires the storage of excess storm water to be located elsewhere, compensating storage (the storage of an equal volume of excess storm water) may be provided at an alternative location provided, however, that the feasibility and details of storm water control shall be approved by the Director. E. Easements. Easements which cover excess storm water passages, storm water storage areas and other control structures shall be granted to the City for the purpose of repair, alteration or to insure their proper operation, however, the City shall reserve the right not to accept such easement or any portion thereof. SECTION IX. DRY BOTTOM STORM WATER STORAGE AREAS A. Design Criteria. 1. Primary and Secondary Uses Dry bottom storm water storage areas shall be designed to serve a secondary r•irpose for recreation, open space, parking lot, or similar type of use th . will not be adversely affected by occasional intermittent flooding. Ordinance No. • Page 5 • 2. Drain System. A system of drains shall be provided to transport low flow storm water runoff through storage areas. Such drainage systems shall have a positive gravity outlet to a natural passage or storm drain with adequate capacity as described in Section VIII, subsection B. Multiple outlets from a storm water storage area are to be avoided if the outlets are designed to be less than four (4) inches in diameter. 3. Storage Duration. The combination of storage of excess storm water runoff from a 100 year return frequency storm and the allowable release rate shall not result in a storage duration in excess of forty-eight (48) hours. 4. Grades. Where turf areas are used for the bottom of dry bottom storage areas, the minimum grades for such areas shall be two (2) percent (50 units horizontal to 1 unit vertical). Maximum side slopes for turf shall be twenty-five (25) percent (4 units horizontal to 1 unit vertical). Storage area side slopes shall follow the natural land contours in order to minimize the amount of earth work necessary to create the storage facility. S. Erosion Control. Erosion control measures consisting of mulch, hydro -seeding, nurse crops, sod installation or other approved means shall be utilized to control soil movement within sand around the storage basin. Energy dissipating devices or stilling basins shall be provided to ensure that downstream soil erosion is alleviated and the regime of the down- stream drainage facility is not disturbed. 6. Control Structures. Control structures shall be designed as simple as possible and shall not require manual adjustments for normal operation. Control structures shall be designed to maintain a relatively uniform flow independent of storm water storage volume. Inlet structures shall be constructed in such a manner to prevent high velocity flow; to provide for the interception of trash and debris and for soil erosion control. Inlets shall be designed to eliminate turbulent flow conditions during any portion of the storm water storage cycle. Overflows for each storm water storage area shall be provided in the event a storm in excess of the design capacity occurs. Such overflows shall be constructed to function without specific attention and shall become part of the excess storm water passage. SECTION X. WET BOTTOM STORM WATER STORAGE AREAS A. Design Criteria. Wet bottom storm water storage areas shall be designed in accordance with the design criteria governing the construction of dry bottom storm water storage areas, except for drairs as required by Section IX.A.2. The following additional regulations shall apply: 1. Construction. The water surface area shall not exceed 1/10 of the tributary watershed. Minimum normal water depth shall be four (4) feet. If fish are to be used to keep the pond clean, at least 1/4 of the pond area shall have a minimum depth of ten (10) feet. Ordinance No. • Page 6 0 Facilities shall be provided to lower the pond elevation by gravity flow for cleaning purposes and land/water interface maintenance. Protection of the land/water interface shall be provided to alleviate soil erosion due to wave action. 2. Control Structures. Control structures for storm water release shall operate at their maximum rate with only minor increases in the water surface level. 3. Stagnation Control. Measures shall be included in the design to prevent pond stagnation. Such measures may include fountain aeration or other approved means to ensure aerobic pond conditions. 4. Determination of Storage Capacity. When calculating the storage capacity of wet bottom storage areas, only the volume available to store excess storm'water shall be considered. Permanent water storage does not constitute control of excess storm water runoff. SECTION XI. MISCELLANEOUS STORM WATER STORAGE AREAS. A. Paved Surfaces. Paved surfaces, including automobile parking lots in proposed storm water storage areas shall have minimum grades of one (1) percent (100 units horizontal to one (1) unit vertical) and shall be limited to storage depths of one and one-half (1-1/2) feet maximum. Pavement base design and construc- tion shall be accomplished in such a manner as to prevent damage from flooding. Control structures in paved areas shall be accessible for maintenance and clean- ing. The use of vortex control facilities at inlets to ensure that the maximum allowable release rates are being developed shall be required as necessary. Where parking areas are used to store storm water, the areas of greatest depth shall be restricted to the more remote, least used areas of the parking facility. B. Rooftop Surfaces. Rooftop storage of excess storm water shall be designed with permanent -type control inlets and parapet walls to contain excess storm water. Adequate structural roof design shall be provided to ensure that roof deflection does not occur which could cause roof failure. Overflow areas shall be provided to ensure that the weight of stored storm water will never exceed the structural capacity of the roof. C. Underground Storage. Underground storm water storage facilities shall be designed for easy access to accommodate the removal of accumulated sediment. Such facilities shall be provided with positive gravity outlets. SECTION XII. CONTROL IN EXCESS OF REQUIREMENTS. Provision of Control Exceeding Requirements In the event storm water runoff control can be provided in excess of the requirements of this ordinance and the benefit of such additional control would accrue to the City of Iowa City at large, the City may provide public participation in the increased cost of the control of storm water runoff in proportion to the additional benefits received. Ordinance No. Page 7 0 SECTION XIII. REPEALER. All ordinances or parts of ordinances in conflict with the provisions of this ordinance are hereby repealed. SECTION XIV. SEVERABILITY CLAUSE. If any section, provision or part of the Ordinance shall be ajdudged to be invalid or unconstitutional, such adjudi- cation shall not affect the validity of the Ordinance as a whole or any section, provision or part thereof not adjudged invalid or unconstitutional. SECTION XV. EFFECTIVE DATE. This Ordinance shall be in effect after its final passage, approval and publication as required by law. It was moved by and seconded by that the Ordinance be finally adopted, and upon roll call there were: AYES: NAYS: ABSENT: Balmer deProsse Foster Neuhauser Ferret Selzer Vevera ATTEST: City Clerk First Consideration _ Vote for passage: Second Consideration Vote for passage: Date of Publication Mayor Passed and approved this day of , 1976. n u PROPOSED STORM WATER MANAGEMENT ORDINANCE FOR IOWA CITY REVISED MAY 25, 1976 PREPARED BY Powers-willis and Associates Iowa City, Iowa 0 Lindley s Sons, Inc. Hinsdale, Illinois 0 //C STATEMENT op P11IL9S21'HY AND I;_ ,TrNT The basic philosophy of this ordinance affirms the storm water management concept which holds, as its goal, the elimination of the storage or transportation Of excess storm water in or through habitable structures. Methods used to implement this management concept are designed to apportion the liabilities and benefits of excess storm water to both dominant and servient land in an equitable manner; this occurs when the rate at which storm water runoff proceeds by gravity flow from high ground to low ground is decreased. Development of land with pavements and rooftops tends to accomplish just the opposite effect. In order to manage storm water runoff in a responsible manner during and following the improvement of a site with roofs and pavements, this ordinance requires that the particular development in question retain or =:tore a portion of the excess storm water runoff by restricting the rate at which it is discharged downstream. The parameters chosen to accomplish this purpose attempt to balance the advantages and disadvantages of storm water runoff in such a manner that dominant and servient land are treated in an equal manner. It is not the intent of this ordinance to remove areas from use for the sole Purpose of storing excess storm water. It is also not intended that land use be restricted but that ,r acceptable locations for the temporary storage of excess storm water runoff be provided. 14 ® CHAPTER __— • S'PO[L`1 WATER MANAGEMENT ORDINANCE AN UIZDINANCE REGULATII7G THE RAPE OFDISCHARGE OF STORM WATER RUNOFF'; SPECIFXING CRITERIA FOR DETERMINING RUNOFF RATES; ESTABLISHING D);'VELOPMF.NT STANDARDS OR THE TtIE CUNS'fRUC'CIOP1 OF RUNOFF CONTROL FACILITIES; SETTING FORTfi PROCEDURES AND PRESCRIBING PENALI4'I ES FOR THE VIOLATION OF THE ��p;r, I, LLSTRAT ION THEREOF ORDINANCE. SECTIONS: 1. Title 2. Purpose and Intent 3. Authority and Jurisdiction 4. Definitions 5. General Requirem�!ntS 6. Dry Bottom Storm Water Storage Areas 7. Wet Bottom Storm Water Storage Areas H. Miscellaneous Storm Water Storage Areas 9. Control in Excess of Requirements 10. Administration and Enforcement 11. Administrative Review 12. Violation and Penalty- 13. Separability Clause 14. Repeal of Conflicting Ordinances 15. Effective Date JOHNSON COUNTY, IOWA: BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, SECTION 1. TITLE 1.1 Title. This ordinance shall be known as and may be cited as the "Storm Iowa." water Management Ordinance of Iowa City, - - - SECTION 2. PURPOSF AND INTENT 2.1 purpose and Intent. It is the purpose of this ordinance to establish_maximum rates for the discharge of storm waters into the various watercourses of the 15 3.1 Authority. s The basis for establishing this ordinance. 3.2 Jurisdiction 1_ •c_tion The area covered by this ordinance includes not only the Ralston Creek watershed, but is applicable to the entire city. 4.3 Excess Storm water. Floodwater. That water which cannot be contained (or carried) within the banks of a creek or within a storm sewer. 17 .' R n O m 0 2 z O O -t Z n � I r rn • CHAPTER • STORM WATER MANAGEMENT ORDINANCE AN ORDINANCE REGULATING THE RATE OF DISCHARGE OF STORM WATER RUNOFF; SPECIFYING CRITERIA F'OR DETERMINING RUNOFF RATES; ESTABLISHING DEVELOPMENT STANDARDS FOR THE CONSTRUCTION OF RUNOFF CONTROL FACILITIES; SETTING FORTH PROCEDURES FOR THE ADMINISTRATION THEREOF AND PRESCRIBING PENALITIES FOR THE VIOLATION OF THE ORDINANCE. SECTIONS: I. Title 2. Purpose and Intent 3. Authority and Jurisdiction 4. Definitions 5. General Requirem_•nts 6. Dry Bottom Storm Water Storage Areas 7. Wet Bottom Storm Water Storage Areas B. Miscellaneous Storm Water Storage Areas 9. Control in Excess of Requirements 10. Administration and Enforcement 11. Administrative Review 12. Violation and Penalty 13. Separability Clause 14. Repeal of Conflicting Ordinances 15. Effective Date BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, JOHNSON COUNTY, io:aA: SECTION 1. TITLE 1.1 Title. This ordinance shall be known as and may be cited as the "Storm Water Management Ordinance of Iowa City, Iowa." SECTION 2. PURPOSE. AND INTENT 2.1 Purpose and Intent It is the purpose of this ordinance to establish maximum rates for the discharge of storm waters into Lhe various watercourses of the 15 0 0 City for the purpose of promoting the hea.Lth, safety and general welfare of the population by minimizing or eliminating dangers of flooding to life and property. It is further the intent of this ordinance that runoff control devices be provided as areas of land are develops -d or redeveloped for urban use. It is not the intent of this ordinance: to utilize areas for the sole purpose of storing or detaining excess storm water, but to permit such areas to be used for other compatible urban uses as well. SECTION 3. AUTHORITY AND JURISDICTION 3.1 huthority. This ordinance and the provisions contained herein are adopted in accordance with the Code of Iowa and under the Home Rule Charter of the City of Iowa City, Iowa, all for the purpose of pro - rioting the health, safety and general welfare of the population and to secure safety from the dangers of flood and economic disaster. 3.2 Jurisdiction. The provisions of this ordinance shall apply to those water- sheds or portions thereof lying within the corporate limits of the City of Iowa City, and to all lands within two (2) miles thereof over which the city exercises extraterritorial subdivision control regulations. SECTION 4. DEFINITIONS 4.1 Storm Water Runoff. Water that results from precipitation which is not absorbed by soil or plant material. 4.2 Natural Drainage. Water which flows by gravity in channels formied.bylthe t ...... surface topography of the earth prior to changes made by the efforts of man. 4.3 Excess Storm Water. (Floodwater). That portion of storm water runoff which exceeds th transportation capacity of storm sewers or natural drainage channels serving a specific watershed.- ----- 16 • COMMENTARY • 3.1 Authority. The basis for establishing this ordinance. 3.2 Jurisdiction. The area covered by this ordinance includes not only the Ralston Creek watershed, but is applicable to the entire city. . That water which cannot be contained (or 4.3 Excess Storm Water. Floodwater ' carried) within the banks of a creek or within a storm sewer. 17 COMENTARY 4.4 itxcess Storm Water Passes e. or othermeans for carrying fA flooaery. A natural or man-made channel, o;v_ arca. (excess storm water) through a speci,i� 4.5 5tozm hater Runoff ttclease Irate. The rate, in cubic feet per second at which storm water is released from one property onto another. ^ rate per acre is the same for Per acre the entire watershed. the release 4.8 Dry Dottom Storm Water StOragle Area. An area designed to store storm water temporarily as contrasted with a Por permanent body of water- A dry bottom storage area may include apar open Parking inti athletic field spaces, temporary detention basins, etc• a segment of, streets, yards, 9•9 Wet Bottom Storm Water Stora e Area. A pond or lake that normally contains water throughout the year but at a reduced level. Available storm would be the additional amount needed to fill the pond to cwater storage apacity. 4.12 Safe Storm Water Drainage Ca acit . The maximum amount of water that can be transported without causing flood damage to adjacent buildings. (This may in- clude the temporary flooding of open space and is not .li.mited to waters carried within a channel. ER 0 4.4 Excess Storm Water Passage. (A floodway_) A channel formed in the ground sur- face to carry excess storm water runoff through a specific area. 4.5 Storm Water Runoff Release Rate. The rite at which storm water runoff is released from dominant to servient land. 4.6 Storm Water Storage Area. An area designated to temporarily accumulate excess storm water. 4.7 Tributary Watershed. The entire catchment area that contributes storm water runoff to a given point. 4.8 Dry Bottom Storm water Storage Area. A facility that is designed to be normally dry and which accumulates excess storm water only during periods when the restricted storm water runoff release rate is less than the storm water inflow rate. 4.9 Wet Bottom Storm Water Storage Area. A facility that contains a body of water and which accumulates excess storm water during periods when the restricted storm water runoff release rate is less than the storm water inflow rate 4.10 Control Structure. A facility constructed to regulate the volume of storm water runoff that is conveyed during a specific length of time. 4.11 Positive Gravity Outlet. A term used to describe the drainage of an area in a manner that will ensure complete removal of all surface water by means of natural gravity. 4.12 Safe Storm Water Drainage Capacity. The quantity of storm water runoff that can be transported within a channel, passage, conduit, tube, duct, or com- bination thereof in such a manner that the elevation of the water does not rise sufficiently above the level of the adjacent ground surface so as to cause damage to structures or facilities located thereon. 4.13 Low Flow. The transport or flow of a normal or usual volume of storm water as opposed to a high or peak vplume which would utilize overflow facilities. 4.14 City. The City of Iowa City, Johnson County, State of Iowa. SECTION 5. GENERAL REQUIPME-NTS 5.1 Application of Regulations. This ordinance shall apply to any residential 1 development comprising a gross aggregate area of two (2) acres or more or to any commercial, industrial institutional, governmental, utility or . other development or redevelopment comprising a gross aggregate area of one (1) acre or more. The gross aggregate area shall include streets and other dedicated lands. 5.2 Safety Precautions. All storm water management facilities shall be designed and constructed to fully protect the public health, safety, and welfare. If a condition occurs in a storm water storage area that is determined to present o a hazard to the public health, safety, and welfare, the agency, persn, or persons responsible for the condition will be required to provide approved corrective measures. In the event corrective measures are not employed, the City of Iowa City will cause to have the hazard corrected at the expense of the agency, party, or parties involved. 5.3 Erosion Control. During the construction phase of land development, approved measures shall be taken to prevent the erosion and transportation of soil downstream. Siltation of the downstream areas shall be prevented through the strategic use of stilling basins, sodding of drainage channels, limiting the period of time that the earth is stripped of vegetation or by other methods approved by the City. In the event the storm water storage area functions as a sediment trap, it shall be thoroughly cleaned and restored to its original design storage capacity following the completion of the majority of land- scaping and prior to acceptance by the City where such facility is being dedi- cated to the City. • COMMENTARY • 5.1 Application of Regulations. Applies to any residential development comprising an area of 2 acres or more or to any other development of 1 acre or more. 5.2 Safety Precautions. A statement regarding the correction of hazardous conditions which might occur. 5.3 Erosion Control. Requires temporary erosion control measures to be taken while land is undergoing development. Requires cleaning of desilting basins as necessary (if used). _ 21:. ' ® COMMENTr1RY • 5.4 Storm Water Releese hate. -- ThiN release rate is based on the safe capacity of the downstream system. I 1s I:he same t is expressed in cubic feet per second per acre and throughout the !2alrton Creek watershed. In Computing the release rate for a given structure, the computation shall be based on the storage facility being at 50 percent capacity. The release of storm water shall not exceed 0115 cubic feet drained. In Per 'second. per acre the event a proposed development has additional watershed tribu- tary to it, the total release rate shall be computed as a direct ratio of'the area drained. Since the ordinance covers the -entire city, it is very likely<that release, rates from specific properties particularly in other w6te'rsheds,.can,be ata higher rate than specified herein. Where such can be demonstrated, it would be permitted. 5.5 Excess Storm Water passage. (Floodway). This provision requires all future developments to provide a channel, pipe, ditch, etc., to carry excess storm water through the development. Such passage (which is necessary irregardless of this ordinance) must have sufficient capacity to accommodate the upstream runoff from a'100 -year storm assumingifurther_that all; upstream areas are developed in accord with the City's land use plan. Determi_nation,of the capacity of the excess storm water passage is also based ,on the assumption that all storm sewers upstream from the development are inoperative. In the event storm sewers or intakes become plugged, an adequate passage must be provided to accommodate excess storm waters without causing damage to the affected development. 22_-= A A 5A Storm IJater Release — Rate• The controlled release rate of storm water runoff shall not exceed the existing safe storm water drainage capacity of the downstream System. The release rate shall be the average value com- puted with excess :storm water representing 50; of the available storage Volume. Such release rate shall be computed as a direct ratio of the area of the tributary watershed and shall not exceed 0.15 cubic feet per second per acre drained. Determination of the release rate from each area shall be made in such a manner so that soil erosion in the downstream channel is alleviated. Where a proposed development contains only a portion of a watershed or por- tions of several watersheds, the release rate and storage requirements shall be based upon the proportion of the area being developed as compared to the entire watershed tributary to the proposed storage area. Where it can be demonstrated that a higher storm water release rate will not be contrary to the purpose and intent of this ordinance and where such proposed release rate will not adversly affect properties in the downstream portion Of the watershed, the City Engineer may permit such release rate to be used as he deems appropriate. 5.5 Excess Storm Water Yassa e. M excess storm water passage shall be provided for all storm water storage areas. Such passage shall have adequate capa- city to convey through the proposed development the excess storm water from the tributary watershed. The capacity of such excess storm water passage shall be adequate to transport the peak rate of runoff from a loo year return frequency storm assuming all storm sewers are inoperative, all upstream areas are fully developed in accordance with the City's current 23 JJ 7' 0 0 land use plan, and that antecedent rain2aLl has saturated the tributary ,,;i tershed. uo buildings or structures shall be constructed within such passage, how- ever, streets, parking lots, playgrounds, park areas, pedestrian walkways, utility easements and other open space uses shall be considered compatible uses. Design of the excess storm water passage (or floodway) shall include to eliminate soil erosion or other damage control of stormwater velocity which could detract from the primary us,2 of the area. in the event such passageway is reshaped or its capacity to transport excess storm water otherwise restricted, the City will cause to have any restrictions removed at the expense of the agency, party, or parties causing said restriction. Where a proposed development contains existing natural drainage, approp- riate land planning shall be undertaken to preserve said natural drainage as part of the excess storm water passage. ' 5.6 Determination Of Storage Capacity. The volume of required storm water storage shall be calculated on the basis of the runoff from a 100 year return frequency storm. Such calculation shall be made in accord- od of analysis as discussed in "A Computerized ance with the hydrograph meth Method for the Hydrologic Design of .Culverts," I.H.R.B.P. 11-164 published nstitute, Iowa State University, Ames, Iowa. by the Engineering Research I Rossmiller and Dougal, February, 1974 or other method approved by the City. rm water runoff release rate shall be copsidered Engineer. The applicable sto when calculating the required storm water storage capacity. s 24 �. • Co,1,y� z Easements for such passes es shall 0 4 all be granted the city for maintenance or alteration. Possible future _ 5.6 Determination of Stora a Ca acit The storage capacity or calculated on the basis of a volume will be from 100 year storm and will include the m the upstream watershed rateof outflow rate of , control structures as Previous l and the or discharge from Y established. by this ordinance. 25 r CODIMENTARY 5.7 CompensatingStorage.- - Where it is not feasible to store storm water of a specific location, or on a specific site the city, , the owner may, upon approval of Provide compensating storage (storage for a like amount) elsewhere. 5.0 Easements -�_• It should be the general policy of the city to require adequate easements for the necessary maintenance and operation of control structures. 5.9 Design Criteria for storm water control faci into the citlities should be incorporated Y s public works standards. 6.1 DU Bottom Stora a Areas. - _.. ... A• Uses. Such areas should be designed to serve other open s occassional inundation will not ad�ace'e5 which adversely affect: (lilthoygh}s e o states other uses of the storage area would be secondary to thardinance t of stprrm water storage, many other uses, such as recreation areas, parking lots, etc., would in fact become the dominant or principal use). B. Drain Sv^tem. '�--- The drain system is intended to completely drain dry-�ttom storage areas and to transport low or flow drainage resulting from hi , water table, springs, seepage _ other sources that might cause a creek or stream to continue flowing long after storm waters have been removed. 5.7 Compensating Storage. In the event the orderly and r0onable development of an area requires the storage of excess storm water to be located elsewhere, comp- ensating storage (the storage of an equal volume of excess storm water) may be provided at an alternative location, provided however, that the feasibility and do+tails of storm water control shall be approved by the City. 5.8 Easements. Easements which cover excess storm water passages, storm water storage areas and other control structures shall be granted to the City for the Purpose of repair, alteration or to insure their proper operation, however, the City shall reserve the right not to accept such easement or any portion thereof where it is determined that a storage or control facility primarily benefits only a single property owner or those ilmediately adjacent thereto. 5.9 Design Criteria Standards and Specifications. Standards for the constructio:t and/or development of storm water management structures and facilities shall be in accordance with current city standards for like work or as approved by the City Engineer. The City may request the Iowa Natural Resources Council, the Johnson County Soil Conservation District or other public or private agencies to review appli- cable portions of proposed storm water management facilities or related design criteria. SECTION 6. DRY BOTTOM STORM WATER STORAGE AREAS 6.1 Design Criteria A. Primary and Secondary Uses. Dry bottom storm water storage areas shall be designed to serve a secondary purpose for recreation, open space, parking lot, or similar type of use that will not be adversely affected by occasional intermittent flooding. B. Drain System. A system of drains shall be provided to transport low flow storm water runoff through storage areas. Such drainage systems shall have a positive gravity outlet to a natural passage or storm drain with adequate capacity as described in Suction 5.5. 27 • 0 Multiple outlets from a storm water storage area are to be avoided if the outlets are designed to be less than four (4) inches in diameter. C. Storage Duration. The combination of storage of excess storm water runoff from a 100 year return frequency storm and the allowable release rate shall not result in a storage duration in excess of forty-eight (48) hours. D. Grades. Where turf areas are used for the bottom of dry bottomstorage areas, the minimum grades for such areas shall be two (2) percent (50 units horizontal to 1 unit vertical). Maximum side slopes for turf shall be twenty-five (25) percent (4 units horizontal to l unit vertical). Storage area side slopes shall follow the natural land contours as closely as practical in order to minimize the amount of earth work necessary to create the storage facility. E. Erosion Control. Suitable erosion control measures consisting of mulch, hydro -seeding, nurse crops, sod installation or other approved means shall be utilized to control soil movement within and around the storage basin. Adequate energy dissipating devices or stilling basins shall be pro- vided to ensure that downstream soil erosion is alleviated and the regime of the downstream drainage facility is not disturbed. F. Control Structures. Control structures shall be designed as simple as possible and shall not require manual adjustments for normal operation. Control structures shall be designed to maintain a relatively uniform flow independent of storm water storage volume. Inlet structures. shall be constructed in such a manner to prevent high velocity flow; to provide 28 ® C0P4MENT.1RY • C. Storage Duration. It is proposed that storage areas will be completely drained within 48 hours after a 100 year storm ends. D. Grades. Criteria for grades for turf areas are established to assure adequate drainage of storage areas; to prevent erosion of embankments and to lessen adverse visual impact. F. Control Structures. Controls should be designed to function without occassional adjustment, clogging and without creating turbulent flow wthe structure and cause erosion at which might affect the capacity of the outlet. 29 . • COMMENTARY • G. Overflows. Overflows are necessary to accommodate runoff in excess of a 100 -year storm which would be beyond the capacity of a storage structure. It is anticipated that wet bottom storage areas SECTION 7 WET BOTTOM STORAGE AREAS• (ponds) would most likely be developed by a public agency i.e. SCS_, City, or county park agencies or in conjunction with a farming operation where the water area would serve a primary function i.e. recreation, stock watering, fish rearing. A. Construction. Wet bottom storage areas provide an optional means of con- trolling storm water. If this option is selected, the water area should not exceed one tenth of the watershed area and should be at least four feet deep. Other provisions are included to help ensure a pond which is useable for other purposes and will not become a stagnant mudhole. 30' for the interception of trash and debris and for soil erosion control_ Inlets shall be designed to eliminate turbulent flow conditions during any portion of the storm water storage cycle. Overflow;: for each storm water storage area shall be provided in the event a storm in excess of the des'" capacity occurs. Such overflows shall be constructed to function without specific attention and shall become part of the excess storm water passage. SECTION 7. WET BOTTOM STORM WATER STORAGE AREAS 7.1 Desi�cn criteria. Wet bottom storm water storage areas shall be designed in accordance with the design criteria governing the construction of dry bottom storm water storage areas, except for drains as required by Section 6.1-8. The following additional regulations shall apply: A. Construction. The water surface area shall not exceed 1/10 of the tributary watershed. Minimum normal water depth shall be four (4) feet. If fish are to he used to keep the pond clean, at least 1/4 of the pond area shall have a minimum depth of ten (10) feet. Facilities shall be provided to ].ower the pond elevation by gravity flow for cleaning purposes and land/water interface maintenance. pro- tection of the land/water interface shall be provided to alleviate soil erosion due to wave action. II. Control Structures. Control structures for storm water release shall be designed to operate at their maximum rate with only minor increases in the water surface level. This feature is intended to minimize the land surface wetted by frequent minor runoff conditions andtohelp minimize fluctuations in pond level. 31 C. Stagnation Control. Measures shall be included in the design to prevent pond stagnation. Such measures may include fountain aeration or other approved means to ensure aerobic pond conditions. D. Determination of Storage Capacity. When calculating the storage capacit of wet bottom storage areas, only the volume available to store excess storm water shall be considered. Permanent water storage does not con- stitute control of excess storm water runoff. SECTION 8. MISCELLANEOUS STORM WATER STORAGE AREAS 8.1 Paved Surfaces. Paved surfaces, including automobile parking lots in pro- posed storm water storage areas shall have minimum grades of one (1) percent (100 units horizontal to one (1) unit vertical) and shall belimitedto storage depths of one and one-half (1-1/2) feet maximum. Pavement base design and construction shall be accomplished in such a manner as to prevent damage from flooding. Control structures in paved areas shall be easily accessible for maintenance and cleaning. The use of vortex control facilities at inlets to ensure that the maximum allowable release rates are being developed shall be required as necessary. Where parking areas are used to store storm water, the areas of greatest depth shall be restricted to the more remote, least used areas of the park- ing facility. 8.2 Rooftop Surfaces. Rooftop storage of excess storm water shall be designed with permanent -type control inlets and parapet walls to containexcess storm water. Adequate structural roof design shall be provided to ensure that roof deflection does not occur which could cause roof failure. Over- flow areas shall be provided to ensure that the weight of stored storm water will never exceed the structural capacity of the roof. 32 • COMMENTARY i D. Determination of Storage Capacity. Only that amount of _,pace (volume above the normal or permanent water .level, can be considered as.pro viding storm water storage capacity 8.1 Paved Surfaces. there paved surfaces such as parking lots are used for storm water storage, they should be constructed in such a manner so as to minimize potential damage to the facility as well as other uses. 8-2 xooftoo Surfaces. Rooftop storage is particularlyrapplicable for other than detached single family dwelling units. Large buildings could be modified`- during construction to serve as storage areas. This section alsocontainsia clause intended to relieve the city of .liability in the event of roof failure 33. COMMENTARY 13.3 Underground SLorac;e. Use of underground stdrage_appears .very limited, "but does provide an additional alternative. SECTION 9 CONTROL IN EXCESS OF REQUIREMENTS. Obviously certain areas are well suited and easily adaptable for storm water storage. Where a developer is willing to provide excess storage (i£ it would in fact provide a benefit to the city) the city should participate in its cost. 10..1 Administration. The Building Inspector reviews applications for building permits and is therefore in an excellent position to administer this ordinance. Where runoff determinations are necessary, the proposal can be referred to the appropriate agency for review. Runoff control facilities should (where practical) be constructed during the initial phases of land development in that they may also serve to control erosion when the land is most vulnerable. Where a proposed subdivision is involved, or a planned area -development as provided for in the zoning ordinance, provisions for storm water management could be reviewed simultaneously by the City Planning Commission. Where a proposed subdivision lies outside the City -"limits, butwitbiu the 2�- mile _control area, compliance with this ordinance.,couldrbe made_a-condition of plat approval. 34" 8.3 Underground Storage. tora e • Underground designed for easy access storm water storage facilities shall be to accommodate the removal of accumulated sediment. Such facilities ::hall he provided with positive gravity outlets. SECTION 9. CONTROL IN EXCESS OF REQUIREMENTS 9-1 Provision of Control Exceedinci Requirements. In the event storm water runoff control can be provided in excess of Ulu requirements of this ordinance and the benefit of such additional control would accure to the City of Iowa City at large, the City shall retain the right to provide public participation in the increased cost of the control of storm water runoff in proportion to the additional benefits received. SIiCTZON 10. ADMINISTRATION AND ENFORCEMENT 10.1 Administration This ordinance shall be administered and enforced by the Building Code Official. A building permit shall be obtained prior to the construction of any building, structure or storm water detention facility on the site. No such permit shall be issued until the plans, specifications and cal- culations for the control of storm water runoff as required by this ordinance shall have been approved by the appropriate agency or agencies designated by the City Manager. Facilities for the control of storm water runoff shall, insofar, as practical, be constructed prior to the start of any building construction or site develop- ment- Construction of the storm water control system is intended to be accomplished entirely as part of the cost of land development or redevelopment- Wherethe proposed development involves the subdivision Of land or the development of a Planned Area Development as provided for in the zoning ordinance, the proposed plans shall also be referred to the City Planning Commission for review and recommendation. 35 0 • SECTION 11. ADMINISTRATIVE REVIEW 11.1 Board of Appeals Designated. The Housing Appeals Board for the City of Iowa City, as established by resolution number 1086 of the City Council of the City of Iowa City to hear all appeals involving the Minimum Housing Standards Ordinance and the Uniform Building Code of the City of Iowa City, is hereby designated to hear all appeals involving the Storm Water Management Ordinance. SECTION 12. VIOLATION AND PENALTY 12.1 Violation and Penalities. Any person, firm or corporation who shall violate or fail to comply with the provisions of this ordinance shall be guilty of a misdemeanor and upon conviction shall be fined not more than one hundred dollars ($100.00) or imprisoned for not more than thirty (30) days. Each day such violation continues shall constitute a separate offense. SECTION 13. SEPARABILITY CLAUSE 13.1 Separability Clause. Should any section or provision of this ordinance be declared by the courts to be invalid or unconstitutional, suci} decision shall not effect the validity of the ordinance as a whole, or any, pa rt thereof other than the part so declared to be invalid or unconstitutional. SECTION 14. REPEAL OF CONFLICTING ORDINANCES 14.1 Repeal of Conflicting Ordinances. All ordinances or parts of ordinances in conflict with or inconsistent with the provisions of this ordinance, are hereby repealed to the extent necessary to give this ordinance full. force , and effect. 36 0 COMMENTA RY 0 11.1 Board of Appeals_ Administrative review could be provided by an existing board of appeals which currently hears appeals relating to minimum housing standards and the building code. SEC'CION 15. EFFEC':IVE DATE IS.L Ef Eec five Date. THIS ORDINANCE SHALL BE IN FULL FORCE AND EFF1iCT AFTER ITS PASSAGE AND PUBLICATION AS PROVIDED By LAW PASSED THIS DAY OF 38 SIGNED ATTEST A. D. 14AYOR CLERK VRDINANCE NO. 76-2804 AMENDING %• D AN OI(DINANCI! ZONING ORDINANCE OF Cl2278 BY CHANCING '1'111•; Ii til•: It I•:CIIIA'I'I(RJ:: \� ik'1'A IN PROPERTY PROM Cl t0 C2 7,o,�n, HE IT ORDAINED BY THE CITY COUNCII. OF THE CITY OR IOWA CI'I'y, 104A_ Section 1. The property deacribe.1 below is hereby reclassified frnm its present classification of C1 zone ofC2 zone and the boundaries of the City of Iowa Citas indicated upon the Zoning Map Ing property, to -wit: y, Iowa, shall be enlarged to include the follow - Lots 2, 3 F, 4, Block 1 Fairmeadows Addition -First Unit (Whitehouse Enterprises, along the, cast side of First Avenue between Lower Muscatine Road and Highway 6 Bypass.) Section 2. The building inspector is hereby authorized and direcl.ed to change the Zoning Map of the City of Iowa City, Iowa, to conform to this amendment upon the final passage, approval and publication of this Ordinance as provided by law. Section 3. The City Clerk is hereby authorized and directed to certify a copy of this Ordinance to the County Recorder of Johnson County, Iowa, upon final passage, approval and publication as provided by law. It was moved by deProsse the Ordinance be adopted andion roll call nd nthereed ywere: eves that Balmer AYRS: NAYS: ABSENT: deProsse x Foster x Neuhauser —'t— Perret x Selzer x Vevera x x Passed and approved this 13th day of July , 1976. Ordinance No. 76004 Page 2 -- DiayoLA 4 ATTEST. CITY CLERK{ First Consideration 6/22/76 Vote for passage? Aye: Foster, Neuhauser, Perret, Selzer, Vevera, Balmer deProsse. Nay: None Absent: None Second Consideration Vote for passage:--07`297'7-G-- Aye: Balmer, deProsse, Foster, Neuhauser, Perret, Selzer Nay: none Absent: Vevera Date of Publication • 0 STAFF REPORT Planning and May 6, 1976 0 \\bo Zoning Commission SUBJECT: Z-7606. An application for rezoning a tract of land, Cl to C2. Location of the requested area is along the Lower Muscatine Road and Ili hwa 6 B cast side of First Avenue between by White House Enterprises; Charles Mullen, Attors. ney. Date filed:tion was April 13, 1976; 45 -day limitation: May 28, 1976. STAFF ANALYSIS: White House Enterprises request that a tract of land 59,966 square feet in area be rezoned from Cl to by two arterial streets; Lower Muscatine Road oethe bnorth ject pand eHighway l is r6ered By-pass to the south. Land areas contiguous to boundaries of the request area are zoned C2 (west) and Cl (cast). A substantial tract of land immediately north of the subject area is zoned M1 industrial. Presently the City owns a tract of land contiguous to First Avenue and to the applicant property zoned C2. Whatever the disposition of the City's property, access will be prohibited to First Avenue. The principal reasons needed for the rezoning by the applicant are expressed in their letter of April 1, 1976 to the Department of Community Development (see attachment). The granting of this request, then, would effectively accomplish the following: I. Permit an increase in allowable building heights from 25 feet maximum in Cl to a maximum of 4S feet in C2, 2. Waiving of yard requirements, 3. Change parking requirements from one space for each one hundred (100) square feet to one space for each three hundred (300) square feet, 4. Allow additional uses as permitted by commercial office zone (CO) and highway commercial zone (CH). The Engineering Division has expressed concern to the Planning Division over the increasing traffic congestion at the intersection of First Avenue and Lower Muscatine Road. The change in zoning from Cl to C2 would allow such additional uses as gas stations and other drive-in service establish- ments such as restaurants within close proximity of this intersection. These types of uses would generate high traffic. The Planning and Engineering Staffs agree that this type of development would have an undesirable impact on existing and future traffic conditions. STAFF RECOMMENDATIONS: Based upon the foregoing considerations, the Staff recommends the subject area not be rezoned from Cl to C2. It is ® 0 -z- the Staff's understanding that the applicant does not wish to use the area for construction of a high traffic generating use as suggested above. The staff would, then, recommend that an interim ordinance be adopted to amend the parking requirements for commercial establishments in the Cl Zone. Little Cl zoning presently exists within the City because of the restric- tiveness of its parking requirement. u April 1, 1976 Department of Community Development City of Iowa City Iowa City, Iowa Gentlemen, On behalf of White }louse Enterprises, I hereby request a change in the zoning ordance on the following property from C-1 to C-2: Lots 2-3-4 Block 1 Fairmeadows Addition First Unit. The reasons for the change are as follows: 1—The property is contiguous to land which is C-2, and is directly across Lower Muscatine Rd. which is ITI. 2—There is no other C-1 land on the east side of Iowa City, except for two parcels located x• mile to 1 mile from our property. 3—The nearest residential area (RIA) is located across the Uighway 6 By—Pass, which is a natural barrier from our property. 4—The C-1 classification is presently restricting us from neEotiating on the dale or lease of the property. On the basis of the above explanation, I trust our request will be granted. Respectfully submitted, Ff2iITE � USE ENTERPRISES Arnold L. Davidson/Partner 4 Glendale Terrace Iowa City, Iowa F � L E 0 APR L 31976 ABr31F STOLFUS CITAY CLERK IlLl VI i J R♦ �'1i� I I 1 C ill , . 1 i, Rn.-� 1. - - -1r L� 1 .� i ' ` \� `, TTY ITA TiTj F J1 111111 'T l t4" I •�91N i, IJ C 2. RIA C t REQUEST AREA "tom ��p 12001200 1 O NORTH GRAPHIC SCALE :1"=660' r, FILE N MBER. Z-7606 MI 0 r -I L ADVERTISEMENT FOR BIDS For the construction Program and woof the FY 77 Slabjacking and For the Cir irk Of to construction in ty of Iowa City, Iowa Sealed proposals will be received by the City Clerk of the City of Iowa City, Iowa, until 10:00 A.M. on the 8 day of .July 1976 , and opened immediately thereafter by the City Engineer. Proposals will be acted upon by the City Council at a meeting to be held in the Council Chambers at 7:30 P.M. such later time on July 13, 1976 and or at Place as may then be fixed. The Proposed Slabjacking improvements will consist of the rehabilitation, leveling, filling of voids beneath and resealing of cracks and joints of certain concrete pavements together with necessary incidental facilities related thereto on streets and property located within the limits of the City of Iowa City, Iowa. The kinds of materials and estimated quantities of materials proposed to be used in conjunction with said slabjacking improve- ments are as follows: ES TI,IATED DANT [ TY 1. 350 2. 2,075 3. 60 4. 830 5. 30,000 UNIT DESCRIPTION flours Furnish the slab`ack:in assumption of all workgduties, on a total equipmen Supply' labor and materials arrangements and handling 9`1 lb/sack Portland Cement 100 lb/sack (Vater Impervious Addition (Bentonite) Tons Pumping in b Soil Lin. ft. Cleaning and sealing cracks and joints A-1 0 All work is to be done specifications prepared by of Iowa City, Iowa, which ha Council, and are on file for City Clerk. n L in strict compliance with the plans and Eueene A. Dietz` P.E. , _Citv__Eno;__ Fff ve ere o ore een approve y �iie City public examination in the Office of th Wherever reference is made to the specification in the plans or contract proposal, it shall be understood to include the "Standard Specifications for Construction on Primary, Farm to Market, and Secondary Roads and Maintenance Work on the Primary Road System", Series of 1972, Iowa State Highway Commission. Each proposal shall be made on a form furnished by the City and must be accompanied by a cashiers or certified check, drawn on Iowa Bank and filed in a sealed envelope serrate from the one con- taining the proposal, and in the amount of serrate 000.00 made payable to the City Treasurer of the City of Iowa City: fovea, and may be cashed by the Treasurer of the City of Iowa City, Iowa, as liquidated damages in the event the successful bidder fails to enter into a contract within ten (10) days and post bond satisfactory to the City insuring the faithful performance of the contract. Checks of the lowest two or more bidders may be retained for a period of not to exceed fifteen (15) days until a contract is awarded or rejection made. Other checks will be returned after the canvass and tabulation of bids is completed and reported to the City Council. Payment to the Contractor will be made in cash from such funds of the City that may be legally used for such purposes on the basis of monthly estimates in amounts equal to ninety percent (90%) of the work accomplished as outlined in "Method.of Payment". By virtue of statutory authority; preference will be given to products and provisions grown and coal produced within the State of Iowa, and preference will be given to Iowa domestic labor in the construction of the improvement. The successful bidder will be required to furnish a bond in an amount equal to one hundred percent (100%) of the contract price, said bond to be issued by a responsible surety approved by the City Council and shall guarantee the prompt payment of all materials and labor and protect and save harmless the City from claims and damages of any kind caused by the operation of the contract, and shall also guarantee the maintenance of the improvement for a period of 0 years from and atter its completion and acceptance by the City. The nark under the proposed contract will be commenced within ten (10 ) days after signing of the contract and shall be completed September 15, 1976 Time is an essential element of the contract. Liquidated damages in the amount of Fifty Dollars ( $50.00 ' ) will be assessed in accordance with "Base Specifications" Article 1108.08 for each calendar day required for project completion after the above designated date. A-2 N -6A 0 • The plans and specifications governing the construction of the proposed improvements have been prepared by Eu ene A. Die z City F._gineer of Iowa City, owa, w is p ans an specs ica<zons, also prior proceedings of the City Council referring to and defining said proposed improvements are hereby made a part of this notice by reference and the proposed contract shall be executed in compliance therewith. The plans, specifications and proposed contract documents may be examined at the Office of the City Clerk. Copies of the said plans and specifications and form of proposal blanks may be secured at the Office of Eugene A. Dietz P.E. , City Engineer of Iowa City, Iowa,y ona i e i ers upon payment of fifteen dollars ( $15.00) which will be return—Ua Te tot e bidders prove e t e plans and specifications are returned to the City Engineer's office in good condition within fifteen (1S) days after the opening of bids. The City reserves the right to reject any or all proposals and to waive technicalities and irregularities. Published upon order of the City Council of Iowa City, Iowa. a,,-•� - L w bl a 6LO11US City Clerk of Iowa City, Iowa A-3 ,J_6B • RESOLUTION NO. 76-234 RESOLUTION AUTHORIZING MAYOR TO SIGN AND CTTY CLERK TO ATTEST CONTRACT FOR THE CONSTRUCTION OF FY 77 Slabjacking Program and work incidental to construction in an or a ty o owa Lity, Iowa. WHEREAS, Wolf Construction, Inc. has been awarded the contract and has furnished adequate performance bond and insurance certificates for the construction of the above-named project. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA: 1. That the performance bond and insurance certificates for the construction of the above-named project are approved by the Council. 2. That the Mayor is hereby authorized to sign and the City Clerk to attest the contract for the construction of the above-named project. It was moved by Selzer and seconded by Balmer that the Resolution as read be adopted, and upon roll call there were: AYES: NAYS: x x x x ABSENT: Balmer deProsse Foster Neuhauser x Perret x Selzer x Vevera Passed and approved this 13th day of ATTEST: CITY CLERK Ju MAYOR 19 76 . 0 CITY OF IOWA CITY DEPARTMENT OF PUBLIC WORKS MEMORANDUM DATE: July s, 1976 TO: Neal Berlin City Council FROM: Richard J. Plastino �& RE:� - FY 77 Slabjacking Progrsm Bids have been received and opened for the FY 77 Mudjacking Program. The following bids were received: 1. Wolf Construction Company Iowa City, Iowa $46,751.21 2. W.G. Jacques Company Des Moines, Iowa 67,107.50 Engineer's estimate 50,060.00 It is recommended that the bid be awarded to Wolf Construction Company, Iowa City, Iowa. RJP:bz RESOLUTION NO. 76-235 - RESOLUTION AUTHORIZING LEASING OF URBAN RENEWAL LAND TO VIGGO M. JENSEN CONSTRUCTION COMPANY. WHEREAS, the City of Iowa City owns property in the urban renewal area more particularly described as the East one hundred eighty-three (183) feet of the South half of Block 65, Original Town of Iowa City, Iowa, according to the recorded plat thereof, and WHEREAS, the City foresees having no use for this property within the next year, and WHEREAS, the Council deems it appropriate to lease this property to the Viggo M. Jensen Company for use as a storage site for materials and equipment for the construction of Plaza Centre One building in Iowa City, Iowa. IOWA: NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, 1. That the above described property be leased to the Viggo M. Jensen Company according to the terms of a contract which are attached to this resolution as "Exhibit A" and by this reference made a part hereof. 2. That the Mayor is authorized to sign, and the City Clerk to attest, this resolution. It was moved by deprosse and seconded by Foster that the Resolution as read be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Balmer X deProsse i X Foster X Neuhauser X Perret X Selzer x Vevera Passed and approved this 13th day of _ July 1976. �'�niuin� �� .. Mayor ATTEST: 1 . �,•;1. fA.•: , I'�,t. (� �� City Clerk The City of Iowa AGREE .LENT City, Iowa Company of Iowa City, , [hereinafter the City], and the Viggo M. Iowa, [hereinafter Jensen], Jensen n), hereby agree as fo 1• That the city will lease to Mows: equipment and materials for the construction Purposes of the for Ing in Iowa Cit storage of Y, Iowa, the following described laza Centre One build - Property: The East one hundred half of Block 65, Original eighty-three (183) feet of the South 2. ThTown of Iowa City, Iowa. The rental for this t lease shall be one hundred dollars Payable to the City as follows: (5100) per month, a. $150.00 on July 15, 1976. b- $100.00 on September 1, 1976, with the same amount due on the first day Of each month through June 1, 1977. C. $50.00 on July 1, 1977. 3. Jensen agrees to purchase liability insurance company authorized to do business in Iowa the Cit issued by an insurance Y, and its officers, employees and agents, asProtectinnamed insured. insurance shall and also naming ($100 once s Provide coverage of at least one hundred ethousanddollars for property damage and at least one million dollars for injuries to a person or persons. (51,000,000) 4. Jensen agrees to defend, indemnify and hold ha Officers, employees and agents, from any and all liability Out ce an harmless the City, ana its Y claims, suits, demands for damages, or causes ofwactionvagainstlthe City, or its officers, employees and agents, arising use of the leased property by Jensen. Jensen shall refund to the officers in any way out of the . employees and agents, all sums which the to pay on any such claims City, or its demand therefor. I suits or demands y may be obliged me adjudged , within a reasonable time after 5. Jensen agrees (5)lfeet t highgaround othe en at Meas d s Own expense a secure fence at least five he entire five (5) feet from the Property. The fence shall be set back Property fronting feet Linn m the tProperty lines on the sides and College Street. of the leased 6. Jensen agrees to remove the fence at the time and to restore the premises to the condition it was in immediately Jensen's entryit ceases to use the property, upon the premises. Y prior to 7. This lease shall commence on July 15, 1976; andterminate on July 14, 1977. 8. Either party may the other party terminate this lease by giving thirty (30) days notice to YIGGO M. JENSEN f ; ,- V CITY OF IOWA CITY BYB , IOWA *AQAUI C. el Mayor ATTEST: --rK y City Clerjl - 0 0 \b5 Item No. LEASING OP URBAN RENEWAL LAND TO VIGGO M. JENSEN CONSTRUCTION COMPANY. C01n Petit: "r. Calvin A. Knight, President Of Viggo M. Jensen Construction Company, has requested that the City lease the parcel of Urban Renewal land at the northwest corner of College and Linn Streets (disposition parcel 065-2) to the .Jensen Construction Fompany for the purpose of storage of construction equipment for the Plaza Centre One building. Ile item has been discussed with the City's Legal Staff and no problems have been perceived. The terms of the lease would be as follows: (1) the property would be fenced by the construction comp.+ny at no cost to the City, (2) the rental rate would be $100 per month, (3) either party would be allowed to terminate the lease upon 30 days written notice, (4) the Viggo M. Jensen Construction Company would sign a hold harmless agreement indemnifying the City of any accident which would occur on the property and would provide the City with written assurance of a minimum of $1,000,000 insuranco for accidents which would occur, and (S) the lease would have a term Of one year. •RESOLUTION NO. 76-236 tk RESOLUTION AUTHORIZING ESTABLISHMENT OF LOADING ZONES IN SPECIFIED LOCATIONS IN IOWA CITY, IOWA. WHEREAS, the City Council of the City of Iowa City, Iowa, has duly enacted ordinances providing for the establishment of loading zones within the corporate limits of the City of Iowa City, Iowa, and WHEREAS, the property owners adjacent to the following locations have requested approval of the City Council ofthe City of Iowa City, Iowa, for loading zones within the City of Iowa City, in compliance with the Ordinances of the City of Iowa City, Iowa, 1) A fifteen (15) minute loading zone on the east and west sides of Dubuque St. from a point 150 feet north of College St. to Washington St., but excluding a taxi zone on the west side of Dubuque. 2) A fifteen (15) minute loading zone on the north and south sides Of College Street from 150 feet west of Dubuque Street to Clinton St. and, WHEREAS, the City Council of the City of Iowa City, Iowa, deems it in the public interests to grant said applications, NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, AS FOLLOWS: 1) That City coefollowing council oftheCityolocations fIowaCity, Iowa, efor by gloadingazones aasbprovided in the Ordinances of the City of Iowa City, Iowa, upon completion of the improvements as required by the ordinances of the City of Iowa City: a) a fifteen (15) minute loading zone on the east and west sides of Dubuque St. from a point 150 feet north of College St. to Washington St. , but excluding a taxi zone on the west side of Dubuque. b) a fifteen (15) minute loading zone on the north and south sides Of College Street from 150 feet west of Dubuque Street to Clinton St. 2) That the City Manager and the City Engineer of the City of Iowa City, Iowa,.are hereby authorized and directed to effectuate the provisions of this Resolution and to obtain compliance with the provisions hereof. ResoluLion No. 76-236• Page 2 • It was moved by deProsse and seconded by Selzer foregoing resolution be adopted, and upon roll call there were; LiteLthat Balmer deProsse AYES: NAYS; ABSENT: x x Foster x Neuhauser x Perret x Selzer x Vevera x Passed and approved this 13th day of Julv 197 6 Mayor ATTEST: City Clerk RESOLUTION NO. 76-237 \ RESOLUTION PROHIBITING PARKING FROM THE NORTH AND SOUTH SIDES OF DOUGLASS STREET BETWEEN DOUGLASS COURT AND ORCHARD STREET WHEREAS, the Ordinances of the City of Iowa City, Iowa, allow the City Council to prohibit parking by resolution on designated streets, and WHEREAS, the City Council deems it in the public interest to prohibit parking from the north and south sides of Douglass Street between Douglass Court and Orchard Street, IOWA: NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, 1) That parking is hereby prohibited from the north and south sides of Douglass Street between Douglass Court and Orchard Street at all times. 2) That the City Manager is hereby authorized and directed to cause appropriate signs to be posted to effectuate the provisions of this Resolution. It was moved by deProsse and seconded by Vevera that the Resolution as read e a opte , and upon roll call there were.-- AYES: ere: AYES: NAYS: ABSENT: x Balmer x deProsse x Foster x Neuhauser x Perret x Selzer Vevera Resolution No. 76— Page 2 Passed and approved this 13th Attest: / /— City City CTerK W -SOLUTION NO. 76-238 • RESOLUTION ESTABLISHING PAY PLAN AND PERSONNEL RULES FOR ALL EMPLOYEES OF THE CITY OF IOWA CITY, IOWA, INCLUDED IN AN ORDER OF CERTIFICATION RELATING TO THE JOHNSON COUNTY AREA PUBLIC EMPLOYEES, AFSCME, LOCAL 183, PROMULGATED BY THE IOWA PUBLIC EMPLOYMENT RELATIONS BOARD ON FEBRUARY 2, 1976. WHEREAS, a labor agreement between the City of Iowa City, Iowa, and the American Federation of State, County and Municipal Employees, Local 183, has been in effect since January 1, 1975, and WHEREAS, this said agreement expires on June 30, 1976, and WHEREAS, the Council deems it necessary and desirable to establish a pay plan and personnel rules for all employees of the City Of Iowa City included in an order of certification relating to the Johnson County Area Public Employees, AFSCME, Local 183, promulgated by the Iowa Public Employment Relations Board on February 2, 1976. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY: 1. That a pay plan dated July 1, 1976, and attached to this resolution as "Exhibit A", and by this reference hade a June 30, 1977) hereof, beradopted for to fiscal year 1977 (July 1, 1976, g the above named employees. 2. That the City of Iowa city Personnel Rules and Regulations Manual, as amended, which manual was originally adopted effective January 1, 1975, be adopted for fiscal year 1977 (July 1, 1976, through June 30, 1977) with regard to the above named employees. It was moved by Balmer and seconded by Selzer that the Resolution as read be adopted, and upon roll call there were: AYES: NAYS: ABSENT: Balmer X deProsse X Foster X Neuhauser X x Perret Selzer X Vevera X Passed and approved this 13th day of 1976. In (/ -+ Mayor .)� ATTEST: City Clerk ® City of Iowa City • Classification Plan Personnel Office July 1, 1976 Pay Range 6 -Month Annual # Title Review Review Step Step Step Step Step Step A B C D E F 1. Clerk/Typist. . . . . . . . . . $ 548 $ 574 $ 600 $ 628 $ 658 $ 688 (Clerk, Clerk Typist, Inter- mediate Clerk, Intermediate Typist Clerk, Cashier) Maintenance Worker I. . (Custodian, Laborer, Refuse Collector, . . . . . . . . . $ 600 $ 628 $ 658 $ 688 Equipment Service Worker, Landfill Attendant) Parking Enforcement Attendant . . . . . . . . . . . . . . $ 600 $ 628 $ 658 $ 688 Water Meter Reader. . . . . . . . . . . . • • . _ , _ • _ $ Goo $ 628 $ 658 $ 688 2. Keypunch operator . . . . . . . . . . . $ 574 $ 600 $ 628 $ 658 $ 688 $ 720 Account Clerk . . . . . . . . . . . . . . $ 628 $ 658 $ 688 $ 720 Duplicating Machine Operator . . . . . . . . . . . . . . . $ 628 $ 658 $ 688 $ 720 3. Senior Clerk/Typist . . $ 600 $ 626 $ 658 $ 688 $ 720 $ 754 (Senior Clerk, Senior Typist Clerk) Animal Control Officer. . . . . . . . . $ 600 $ 628 $ 658 $ 688 $ 720 $ 754 4. Bus Driver. . . . . . . . . . . . $ 628 $ 658 $ 688 $ 720 $ 754 $ 790 Police Dispatcher . . . . . . . . . $ 628 $ 658 $ 688 $ 720 $ 754 $ 790 Maintenance Worker II . . . . . .$ 658 $ 688 $ 720 $ 754 $ 790 (Maintenance Worker, Refuse Crew Chief, Meter Repair Worker, Assistant Treat- ment Plant Operator) Transit Dispatcher . . . . . . . . . . . . . . . . . . . . $ 688 $ 720 $ 754 $ 790 5. $ 658 $ 688 $ 720 $ 754 $ 790 $ 826 6. senior Account Clerk. . . . . . . . . . $ 688 $ 720 $ 754 $ 790 $ 826 $ 866 Buyer . . . . . . . . $ 688 $ 720 $ 754 $ 790 $ 826 $ 866 Maintenance Worker III. . . . . . . . . . . . . $ 754 $ 790 $ 826 $ 866 (Senior Maintenance Worker, Building Maintenance Leader, Park Maintenance Leader, Assistant Mechanic, Assistant Electrician, Heavy Equipment Operator) Treatment Plant operator I . . . . . . . . . . . . . . . . $ 754 $ 790 $ 826 $ 866 7. Recreation Program Supervisor . . . . . $ 720 $ 754 $ 790 $ 826 $ 866 $ 906 Therapeutic Recreation Specialist . . . $ 720 $ 754 $ 790 $ 826 $ 866 $ 906 Technical Assistant . . . . . . . . . . $ 720 $ 754 $ 790 $ 826 $ 866 $ 906 (Engineering Aide, Engineering Technician, Drafting Technician, Planning Technician) Mechanic I . . . . . . . . . . . . . . . . . . . . . . . . $ 790 $ 826 $ 866 $ 906 8. Senior Maintenance Worker . . . . . . . . . . . . . . . . $ 826 $ 866 $ 906 $ 950 (Water Distribution Supervisor, Sewer Maintenance Supervisor, Cemetery Supervisor, Water Service Supervisor, Assistant Refuse Superin- tendent) Electrician . . . . . . . . . . . . . . . . . . . . . . . $ 826 $ 866 $ 906 $ 950 • Pay 6 -Month Range Review Annual # Title Ste p Step Step Step Review A Step Step 0 E F 9• Senior Mechanic _ Senior Treatment Plant Operator _ . Redevelopment/Housin - - - - - - • - $ 866 $ 906 $ 950 g Specialist (Relocation - - • • $ 866 $ 906 $ 950 $ 994 Advisor, Leased Housing Specialist, Property Manager, . - - $ 866 $ 906 $ 950 $ 994 $ 994 Housing Inspector) 10. Inspector , , (Building, Electrical, Plumbing)• • • - $ 826 $ 866 $ 906 $ 950 $ 998 $1042 11. Senior Engineering TInspector, (Chief Construction $ 866 $ 906 $ 950 $ 998 Surveying Party Chief) $1042 $1092 Assistant Planner , - - - - • • • - - • $ 866 $ 906 $ 950 $ 998 $1042 $1092 12. $ 950 $ 998 $1042 $1092 $1144 $1194 $1092 $1144 $1194 $1092 $1144 $1194 $1092 $1144 $1194 $1092 $1144 $1194 13. Associate Planner, _ _ Civil Engineer • • • • • • - $ 998 $1042 $1092 • - - - • - • - • $ 998 $1042 $1092 1144 $1149 $ $1194 $1244 $1194 $1244 • -� 1 RESOLUTION NO. 76-239— `�\p RESOLUTION AUTHORIZING EXECUTION OF CONTRACT WHEREAS, the City of Iowa City, Iowa, has negotiated a contract with Johnson County, Iowa, a copy of said contract being attached to this Resolution and by this reference made a part hereof, and WHEREAS, the City Council deems it in the public interest to enter into said contract. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL. 1. That the Mayor and City Clerk are hereby authorized and directed to execute the Agreement with Johnson County, Iowa. z• That the City Clerk shall furnish copies of said Agreement to any citizen requesting same. It was moved by dept. osse and seconded by that the Resolution be Foster adopted, and upon roll call there were: AYES: NAYS: ABSENT: X X Balmer X deProsse X Foster Neuhauser X X Perret X Selzer Vevera Passed and approved this 13th day of J�1 1976. ATTEST: Cc,MayorI t IA D q City Cler�j` This agreement entered into this _ j - �- day of 192' by Johnson County, Iowa, a municipal corporatio ,'and the City of Iowa Cit Y' lo -'--a, a municipal corporation, Witnesseth that: Whereas, the City of Ioo:a City, Iowa, hereinafter referred to as City, desires to have Johnson County, Iowa, hereinafter referred to as County, provide it with computer time and data processing services, and Whereas, Johnson County, Iowa, is willing to provide said computer time and data processing services, upon the terms and conditions hereinafter set forth, Now therefore: In consideration of the mutual covenants and agreements herein- after set forth, the parties hereto, legally intending to be bound hereby, do covenant and agree for themselves and their respective successors and assigns as follows: 1) The County, through the Sheriff's Office, shall supply the use of two cathode ray tube terminals which shall be connected to the County computer at the Court House, central processing unit time, necessary software and hard copy reDorts which the City Police Department might reasonably need and to the extent compatible with the Sheriff's Department's requirements. The County shall provide necessary programming and existing County programs modifishall be ed as necessary to fit specific and peculiar City needs and the County shell give adequate consideration to program aDDl]Cat]On$ DJh1 h the City micht make. `o''.sjoer tion oz the services to be rendered -?- AGREEMENT and hereinabove set forth, the City shall pay to the County the sum of not to exceed 56,000 for the first yea" , Payable in quarterly installments upon transmittal by the county of statements for services rendered. Said sums) are to be paid directly to the S}teriff's Office and will be there credited and transmitted to the County Auditor's Office. 3) The City shall pay the expense of any phone line charge, coupling devices or other equipment necessary to make the terminals operational. 4) By agreement in each subsequent year, the charge to the City shall be re-evaluated and adjusted based on actual usage, 5) The County Sheriff and the Chief of City Police jointly shall be responsible for administering this agreement and shall rc-evaluate the yearly charge and recommend to the County and City an amount for every subsequent year. 6) This agreement may be terminated after it has been in force for one year by either party giving the other party six months written notice of its intention to terminate said agreement. In the event of any termina- tion said cathode ray tube terminals shall be the prop- erty of the County. 7) This agreement to become effective on the lst day of •JOIN, 1976, and to continue thereafter until terminated ;Is provided in this agreement. 0 • to obssrve a 11 va74ous. i Si_ =,e and federal regulations on the security and privacy or � data. 9) This agreement to be filed with the Secretary of State, State of Iowa, and recorded with the County Recorder in compliance wit)' Section 28E.8 Code of Iowa. In witness whereof, the parties hereto hav their signatures hee subscribed rein the day and year above written. t:ayor Iowa City, Iowa � r r Attest Johnson County Iowa Board of Supervisors mi -'- -�-' r w� A RESOLUTION RESCINDING RESOLUTION NO. 76-59 AND RESOLUTION NO. 76-84. WHEREAS, the City Council of the City of Iowa City, Iowa, acting as the local Public Agency, has entered into a contract for Loan and Grant with the United States of America for the implementation of an urban renewal project, known as City -University Project I, Project Iowa R-14, and WHEREAS, in fulfillment of the goals and objectives of the Urban Renewal Plan for the urban renewal project, it is deemed necessary and in the public interest to dispose of certain property to the University of Iowa, and WHEREAS, the City Council adopted Resolution No. 76-59 and Resolution No. 76-84 in furtherance of disposing all of Disposition Parcel 92-1 and Disposition Parcel 95-2 less Acquisition Parcel 95-5, and WHEREAS, due to subsequent negotiations with the University of Iowa and changes in the contract for sale of the land, said resolutions no longer pertain to or govern the disposal of the above stated parcels. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, that Resolution No. 76-59 and Resolution No. 76-84 are rescinded and have no further force and effect. It was moved by deprosse and seconded by Selzer that the Resolution as read be adopted, and upon roll call there weree AYES: NAYS: ABSENT: X Balmer T deProsse RESOLUTION NO. 76-240 Foster X Neuhauser A RESOLUTION RESCINDING RESOLUTION NO. 76-59 AND RESOLUTION NO. 76-84. WHEREAS, the City Council of the City of Iowa City, Iowa, acting as the local Public Agency, has entered into a contract for Loan and Grant with the United States of America for the implementation of an urban renewal project, known as City -University Project I, Project Iowa R-14, and WHEREAS, in fulfillment of the goals and objectives of the Urban Renewal Plan for the urban renewal project, it is deemed necessary and in the public interest to dispose of certain property to the University of Iowa, and WHEREAS, the City Council adopted Resolution No. 76-59 and Resolution No. 76-84 in furtherance of disposing all of Disposition Parcel 92-1 and Disposition Parcel 95-2 less Acquisition Parcel 95-5, and WHEREAS, due to subsequent negotiations with the University of Iowa and changes in the contract for sale of the land, said resolutions no longer pertain to or govern the disposal of the above stated parcels. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, that Resolution No. 76-59 and Resolution No. 76-84 are rescinded and have no further force and effect. It was moved by deprosse and seconded by Selzer that the Resolution as read be adopted, and upon roll call there weree AYES: NAYS: ABSENT: X Balmer x deProsse x Foster X Neuhauser x Perret x Selzer x __.. Vevera Passed and approved this 13th day of July 1976. I / ATTEST:_ 4Z, , .,�:-( Mayor City Clerk C ICMEM( RESPOND SV DATE SENF: CJi / / Clcl-A S c n l TO: FROM SUBJECT: rte. f rVe. �< f NOTICE Or SALE OF L,e ND Notice is hereby given that the City of Iowa City, Iowa, acting as the Local Rrblic Agency undertaking Urban Renewal Project Iowa R-14, (said project bounded by I4ashington Street on the North, Linn Street on the East, Court Street on the South, and an irregular boundary including the Iowa River, Front Street, and Capitol Street on the Nest, all in Iowa City, Iowa), intends to enter- into an agreement with the University of Iowa on or after July intends 13, 1976, for the purchase by the University of Iowa of, certain real property in the project area. Said real property is comprised of all of Disposition Parcel 92-1 and Disposition Parcel 95-2, less acquisition Parcel 95-5, a description of which real property may be examined in the Office of the City Clerk, Civic Center, 410 Last Washington Street, Iowa City, Iowa, between the hours of 3:00 and 5:00, Monday through Friday. The University of Iowa, as a public developer is exempt from the federal requirement of filing a "Redeveloper's Statement for Public Disclosure." Persons wishing to review the agreement prior to execution thereof, and conveyance of a deed to the University of Iowa may do so until July 12, 1976, at the Office of the City Clerk. Dated this 30th day of June, 1976. Director, Department of Community Development 0 AGREEMENTS/CoxTRACIS Attached are aexecuted copies of I's signed by the Mayor. e -4b 1) /l please route Z) /E��t Ye G p 3) 1 -1 4) `�1 (C� _s) 0 completion of this procedure. is to be responsible for Abbie Stolfus City Clerk i RE OLUTION NO. 76-241 k._010 RESOLUTION AUTHORIZING THE SALE OF URBAN RENEWAL PROPERTY. WHEREAS, the City of Iowa City, Iowa, acting as the local Public Agency, hereinafter referred to as the LPA, has entered into a contract for Loan and Grant with the United States of America for the implementation of an urban renewal project, known as City -University Project I, Project Iowa R-14, and WHEREAS, in fulfillment of the goals and objectives of the Urban Renewal Plan for the urban renewal project, it has been deemed necessary and in the Public interest to dispose of certain property to the University of Iowa, and WHEREAS, the LPA has received staff reports, appraisals, and recommendations concerning the fair re -use value of the lands to be disposed of to the University of Iowa, and has reviewed the appraisals and reports, and is familiar with the property being sold to the University of Iowa, and WHEREAS, the LPA is now desirous of selling part of Disposition Parcel 95-2 (comprising all of Disposition Parcel 95-2 less acquisition parcel 95-5) and all of 92-1 to the University of Iowa, and - WHEREAS, the University of Iowa has received the Concurrence necessary to purchase the property from the State Board of Regents and the Executive Council. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that the Mayor and City Clerk are authorized and directed to execute, on behalf of the LPA, a contract for sale of land for redevelopment by the University of Iowa, such land to be sold to the University of Iowa: Disposition Parcel 95-2 less acquisition parcel 95-5 - $58,500 and Disposition Parcel 92-1 - $205,960. Upon execution of the contract by the City and the University, the City Manager is authorized and directed to prepare a deed for said property and deliver the deed to the University upon receipt of payment for the land. that It was moved by Foster and seconded by deProsse the Resolution as read be adopted and upon roll call there were: AYES: NAYS: ABSENT: x Balmer x deProsse X Foster X Neuhauser x Ferret Selzer X Vevera Passed and approved this 13th day of July 1976. ATTEST: i� _ ,�. �� (, Mayor City Clerk �• �� 171,.-'=,, AGRE"'JENT FOR SALE OF LAND FOR REDEVELOPMENT BY A PUBLIC BODY AGP,EEP:ENT (hereinafter called "Agreement") made on or as of file /9�day of 1976', by and between the CITY OF IOWA CI':Y, IOWA, of the State of Iou (her nater called "Agency") having its office at the Civic Center, in the City of Iowa City, State of Iowa, and the STATE U14IVERSITY OF IOWA, of. the State of Iowa (hereinafter called "Public Body") having its offices in the City of Iowa City, State of Iowa, WITNESSETH: WHEREAS, in furtherance of the objectives of the Urban Renewal Law, Chapter 403 of the Code of Iowa 1973, the Agency has undertaken a program for the clearance and reconstruction or rehabilitation of slum and blighted areas in the City of Icva City (hereinafter called "City"), and in this connection is engaged in carrying out an urban renewal project known as the "city -University Project I, Iowa R-14" (hereinafter called "Project") in an area (hereinafter called "Project Area") located in the City; and WHEREAS, as of the date of the Agreement there has been prepared and approved by the Agency an urban renewal plan for the Project consisting of the Urban Renewal Plan, dated August 18, 1967, and approved by the City Council of the City on October 2, 1969, by Resolution No. 2157, as amended by an undated Plan Modification thereof, and approved by such Council on April 20, 1972, by Resolution No. 72-159 (which plan, as so modified, and as it may hereafter be amended from time to time - pursuant to law, and as so constituted from time to time, is, unless otherwise indicated by the context, hereinafter called "Urban Renewal Plan"); and a copy of _ the Urban Renewal Plan, as constituted on the date of the Agreement, has been filed in the Office of the Clerk of the City located at'the Civic Center in the City; and in the office of the Johnson County Recorder in file number 166F; folder number 21; and WHEREAS, in order to enable the -Agency to achieve the objectives of the Urban- Plan, and particularly to make land in the Project Area available (after acquisition and clearance by the Agency) for redevelopment by a public entity for and in accordance with the uses specified in the Urban Renewal Plan, both the Federal Government and the City have undertaken to provide, and have provided, substantial aid and assistance to the Agency through a Contract for Loan and Capital Grant dated September 2, 1970, in the case of the Federal Government_ NOW, THEREFORE, each of the parties hereto, for and in consideration of the premises and the mutual obligations herein, does hereby covenant and agree with the other, as follows: ARTICLE I. GENERAL TERMS OF CONVEYANCE OF PROPERTY Sec. 1 Sale and Purchase Price. Subject to all the terms, covenants, and conditions of the Agreement, the Agency will sell certain real 'property in the Project Area more particularly described in Exhibit B annexed hereto and made a part hereof (which property, as so described, hereinafter called "Property,,), to the clic Body for, and the PubliAy will purchase the Property and pay to the agency therefor, the amount -of Two Hundred Sixty Four Thousand, Four Hundred Sixty and 00/100 Dollars ($264,460.00), herein- after called "Purchase Price". Such payment shall be in cash, or by such check as shall be satisfactory to the Agency, at the time and place provided herein. Sec. 2 Conveyance. The Agency shall convey to the Public Body, upon payment in full of the Purchase Price by the Public Body, title to the Property by Special Warranty Deed, Saidconveyance shall be to: "The State of Iowa for the Use and Benefit of the State University of Iowa". Sec. 3 Delivery of Deed. The Agency shall deliver the Deed and Possession of the Property to the Public Body on May 1, 1976, or on such earlier date as the parties hereto nay mutually agree in writing. Conveyance shall be made at the principal office of the Agency and the Public Body shall accept such con•7eyance and pay to the Agency the Purchase Price at such time and place. Sec. 4 Abstract of Title. Upon delivery of deed and possession, Agency shall also deliver to the Public Body such abstract of title as it has in its possession. I I. ric-IPAP,ATION OF PROPERTY FOR REDEVELOPMENT Sec. 1 Preparation ofPr,roperty. The Agency shall ante of the Property and out expense to the Public Body, to convey - Property the for redevelopment, which preparation shall consist �ofrthe rfollowing: Demolition of existing structures, backfill where necessary with suitable granular material to one foot below grade, and level to the grade with topsoil. ARTICLE III. CONSTRUCTION OF IMPROVEMENTS Sec. 1 Construction Required. Disposition Parcel 95-2 (ext----- Acquisition LlParcel 95_sition of Urban Renewal ic Body will seed said Property and use as a green area until )such etime las the Public Body has acquired Urban Renewal Acquisition Parcel 95-5 from the City of Iowa City, The redeveloper will then redevelop both Urban Renewal Disposition Parcels 95-1 and 95-2 by construction thereon of a combination of open space landscaped area which will enhance the entrance to the addition to the Main Library of the University of Iowa, and surface parking for automobiles and bicycles, said parking not to exceed 40% of the total development area. Upon acquisition of Urban Renewal Disposition Parcel 92-1, the Public Body will seed said parcel and use as a green area until such time as the Public Body has developed and finalized plans for its Education Complex. This initial improvement shall be an interim improvement and all plans and specifications and all work by the Public Body with respect to such interim improvement of the Property shall be in conformity with the Urban Renewal Plan, this Agreement, and all applicable State and local laws. In addition, the redeveloper may make such permanent improvements on the Property, at such times as it deems advisable, so long as any such permanent improvements are consistent -3 with the Urban Rcne •• Plan, this Agreement, and applicable State and local laws and further specifically provided that any buildings erected upon the Property shall be set back at least twenty feet from the Property line where said Property line abuts a public street right- of-way. In addition, any buildings constructed on the Property shall have a maximum height of eight stories. Upon written request of the Agency from time to time, the Public Body will deliver to the Agency, _ to be retained by the Agency, plans with respect to the improvements to be constructed or otherwise made by the Public Body on the Property, in sufficient completeness and detail to show that the improvements and construction thereof will be in accordance with the provisions of the Urban Renewal Plan and this Agreement. The City Council of the City of Iowa City, Iowa, retains the power to waive all or part of the require- ments of this section when such waiver is deemed to be in the public interest. pec. 2 Time for Construction. The Public Body agrees for itself, its successors and assigns, and every successor in interest to the Property, pr any part thereof, and the Deed shall contain covenants on the part'of the Public Body for itself and such successors and assigns, that the Public Body shall begin the redevelopment of the Property through the construction of the Improvements thereon, within twelve (12) months from the date of the Deed, and diligently proceed to complete such construction within three (3) months from such date. It is intended and agreed, and the Deed shall so expressly provide, that the agreements and covenants of the Agreement pertaining to the Improve- ments shall be covenants running with the land and that they shall, in any event, and without regard to technical classification or designation, legal or otherwise, and except only as otherwise specifically provided in the Agreement, be, to the fullest extent permitted by law and equity, binding for the, benefit of the community and the Agency and enforceable by the Agency against the Public Body, its successors and assigns, and every successor in interest to the Property, or any part thereof or any interest therein. Sec. 3 Report on Progress. Subsequent to conveyance of the Property or any part thereof to the Public Body, and until construction of the Improvements has been completed, the Public Body shall, upon written request of the Agency, make, in such detail as may reasonably be required by the Agency, and fo n:ard to the Agency a report in writing as to the actual progress of the Public Body with respect to such construction. During such period, the work of the Public Body shall be subject to inspection by the Agency. Sec. 4 Access to Property. Prior to delivery of possession of the Property to the Public Body, the Agency shall permit the Public Body access thereto, whenever and to the extent necessary to carry out the purposes of this and other sections or provisions of the Agreement; and, subsequent to such delivery, the Public Body shall permit access to the Property by the Agency and the City whenever and to the extent necessary to carry out the purposes of this and other sections or provisions of the Agreement. Sec. 5 Certinite of Completion. Promptly it completion of the Improvements iu ccordace Agency shall with Lhe provisions of the Agreement, the furnish the Public Body with an appropriate instrument so certifying. Such certification by the Agency shall be (and it shall be so provided in the Deed and in the certification itself) a conclusive determination of satisfaction and termination of the agreements and covenants in the Agreement and in the Deed with respect of the Public Body, its sl to the obligations ccessors and assigns, and every successor in interest to the Property, to construct the Improvements and the dates for the beginning and completion thereof. All certifications provided for in this Section shall be in such form as will enable them to be recorded with the Recorder of Johnson County, Iowa. ARTICLE IV. LAPID USES Sec. 1 Restrictions,.on I_1pd Ilse The Public Body agrees for itself, its successors and assigns, and every successor in interest to the Property, or any part thereof, and the Deed shall contain covenants on the part of the Public Body for itself, and such successors and assigns, that Public Body, and such successors and assigns, shall: the (a) Devote the Property to, and only to and in accordance with, the uses specified in the Urban Renewal Plan, as the same may hereafter be amended and extended from time to time; and (b) Not discriminate upon the basis of race, color, creed, or national origin in the sale, lease, or rental or in the use or occupancy of the Property or any improvements erected or to be erected thereon, or any part thereof. Sec. 2 Effect of Covenants: Period of Duration. It is intended and agreed, and the Deed shall so expressly provide, that the agreements and covenants provided in this Article IV shall be covenants running with the land and that they shall, in any event, and without regard to technical classification or designation, legal or otherwise, and except only as other- wise specifically provided in the Agreement, be, to the fullest extent per- mitted by law and equity, binding for the benefit and in favor of, and enforceable by, the Agency, its successors and assigns, the City, and the United States (in the case of the covenant provided in subdivision (b) of Section 1 of this Article IV), against the Public Body, its successors and assigns, and every successor in interest to the Property or any part thereof or any interest therein, and any party in possession or occupancy of the Property or any part thereof. It is further intended and agreed that the Agreement and covenant provided (a) in subdivision (a) of Section 1 of this Article IV shall remain in effect until October 2, 1994 and shall auto- matically extend for five-year periods thereafter, unless changed by the City Council, and (b) in subdivision (b) of such Section 1 shall remain in effect without limitation as to time. Sec. 3 Enf77-7 orceabilit b A enc and United States. In amplification, and not in restriction, of the provisions of Section 2 of this Article IV, it is intended and agreed that the Agency shall be deemed a beneficiary of the agreements and covenants provided in Section 1 of this Article IV, and the United Slates sa beneficiary of the covenant provided l be deemed a benefici ip in subdivision (b) of such Section 1, both for and in their or its own right and also for the purposes of protecting the interests of the com- nunity and the other parties, public or private, in whose favor or for whose benefit such agreement and covenants have been provided. Such agreements and covenants shall (and the Deed shall so state) run in favor of the Agency and the United States for the entire period 'during which such agreements and covenants shall be in force, without regard to whether the Agency or the United States is or has been an owner of any land or interest therein to, -or in favor of, which such agreements and covenants relate. The Agency shall have the right, in the event of any breach of any such agreement or covenant, and the United States shall have the right, fn the event of any breach of the covenant provided in subdivision (b) of.Section 1 of this Article IV, to exercise all the rights and remedies, and to maintain any actions or suits at law or in equity or other proper proceedings to en- force the curing of such breach of agreement or covenant, to which it or any other beneficiaries of such agreement or covenant may be entitled. ARTICLE V. PROHIBITIONS AGAINST ASSIGNMENT AND TRANSFER Sec. 1 Representation as to Redevelopment. The Public Body represents and agrees that its purchase of the Property shall be for the purpose of redevelopment of the Property in accordance with the Urban Renewal Plan and the Agreement. Sec. Z Prohibition Against Transfer of Property and Assignment. The Public Body has not made or created, and will not, prior to the proper com-_ pletion of the Improvements, as certified by the Agency, make or create, or suffer to be made or created,' (a) any total or partial sale, conveyance, or lease of the Property, or any part thereof or interest therein, or (b) any assignment of the Agreement, or any part thereof, or (c) any agreement to do any of the foregoing, without the prior written approval of the Agency. Such approval shall be on such condition as the Agency nay in its exclusive discretion determine, including, but not limited to, the assump- y-the proposed transferee, by instrument in writing, for itself and its successors and assigns, and for the benefit of the Agency, of all obligations of the Public Body under the Agreement. ARTICLE VI. REMEDIES Sec. 1 Notice of Default. In the event of any default under -or breach of any of the terms or conditions of the Agreement by either party hereto, or any successor or assign of, or successor in interest to, the Property, such party or successor shall upon written notice from the other proceed to remedy or cure such default or breach within ninety (90) days after receipt of such notice. In case such action is not taken or diligently pursued or the default or breach shall not be cured or remedied within a reasonable time, the aggrieved party nay institute such proceedings as may be necessary or desirable in its opinion to cure or remedy such default or breach or to -G - c0 obtain damages therefor, including but not limited to proceedings to c"pel specific performance by the party in default or breach of its obligations. Sec. -2 Termination by Public Body. In the event that the Agency does not tender conveyance of the Property or possession thereof in the manner and condition, and by the date, provided in the Agreement and any such failure shall not be cured within ninety (90) days after written dem..nd by the Public Body, then the Agreement shall at the option of the Public Body be terminated, and neither the Agency nor the Public Body shall have any further rights against or liability to the other under the Agreement. Sec. 3 Termination by Agency. In the event that prior to conveyance Of the Property to the Public Body and in violation of the Agreement the Public Body (and any successor in interest) assigns or attempts to assign the Agreement or any rights herein or in the Property, or the Public Body does not pay the Purchase Price- for and take title to the Property upon proper tender of conveyance by the Agency pursuant to the Agreement, then the'Agreement and any rights of the Public Body or any successor or assign of the Public Body or tninsferee of the Property under the Agreement or arising therefrom, with respect to the Agency or the Property, shall at the option of the Agency be terminated by the Agency. In such event, except for the right of the Agency to damages for such breach afforded by law, neither the Public Body (or assignee or transferee) nor the Agency shall have any fur- ther rights against or liability to the other under the Agreement. Sec. 4 Delays Beyond Control of Parties. For the purposes of the Agreement, neither the Agency nor the Public Body, as the case may be, nor any successor of 'either of them shall be considered in breach of or in default under its obligations with respect to the preparation of the Property for redevelopment, or the beginning and completion of construction of the Improvements, or progress in respect thereto, in the event of enforced delay is the performance of such obligations due to unforeseeable causes beyond its control and without its fault or negligence, including, but not restricted to, of -God, acts of the public enemy, acts of the Government, acts of the other party, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and unusually severe weather, or delays of subcontractors due to such causes; it being the purpose and intent of this provision that, in the event of the occurrence of any such enforced delay, the time or times I or performance of the obligations of the Public Body with respect to con- struction of the Improvements, as the case may be, shall be extended for the period of the enforced delay; provided, that the party seeking the benefit of the provisions of this Section shall, within thirty (30) days after the beginning of any such enforced delay, have first notified the other party thereof in writing, and of the cause or causes thereof and requested an extension for the period of the -enforced delay. Sec.5 Rights and Remedies Cumulative. The rights and remedies of the parties to the Agreement, whether provided by law or by the Agreement, shall be cumulative, and the exercise by either party of any one or more of such remedies shall not- preclude the exercise by it, at the same or different tines, of any other such remedies for the same default or breach, or of any o£ its remedies for any other default or breach b• waiver madethereof, by either party with respect to the > the other party_ No time thereof, or any obligation of the performance, or manner or o1m obligation under the A other party or an rights of the Agreement shall be considered Y Condition to its obligation of thetY"aking the waiver w' a waiver of any other ar.t with respect [o the particular those exp ressly waived and to he cextent �the�eofs own obligation beyond in regard to any other rights of the Obligations of the other art the a waiver in any respect party. No Suchtwaivers the waiver or any other is in writing duly signed b Iver shall be valid unless it y the party waiving the right or rights_ ARTICLE VII ELLANEOU —____.I. MISC SPROVISIONS Set- 1 Conflict of interest. the Agency shall have nny�nal interester' official, or employee of Agreement, nor shall -any such member, officiadirecteor indirect in any decision relatin Su the or in the interests or the g A reement which affects hisparticipate interests of anyygcorporation Personal in i,bich he is, directly or indirectly partnership. or employee of the Agency shall be personally interested, P, or association persoint No member, official, any successor in interest in the event of any liable to the Agency or for any amount which may become due Public Body or y default or breach by the or on any obligations under the terms of the Agreement. the Public Body greement. or successor Sec. 2 -ER1131 E�loyment 0 • and its successors nnortunity_ The Public Body, provisions of this and assiion gns. agrees that it will includfor itself, hereafter be in every contract the following entered into between the Public Body andany order which 'may in this Section called "Contractor") for or in connection with the con - in this S ct the Y Party (herei.nafter vements, or Agreement unless such contract or any part thereof, provided for in the Purchase order is exempted b the ry of Section 204 of ExecutivefOrderS11246a f Se Labor issued y rules, regulations, or orders of September 24 Pursuant to 1965: "Sec_ E ual Employe-, 0 jjit contract, the Contractor ar �reespw1thutheyPubliring During the Performance of this Body as follows: (a) The Contractor will not discriminate against any employee and after Ocor applicant for employment because of race, creed, colotober 13, 1968, because of race, r, or national origin, national origin. The Contractor will color, religion, sex, or take affirmative action to ensure men[, without regard that applicants are employed, and that employees are treated during c.,ploy to their race, creed, ional origin, and color, or nat after October 13, 1968, without regard to their race, color, or national origin. Such action shall include, '01lowin : religion, sex, E employment, upgrad' but not be limited to, the recruitment advertising; layoff g, demotion, or transfer; recruitment or termination;or rates of pay or other forms Contractor agrees to post in cons g, including and applicants for employment conspicuous places available apprenticeship. The forth the provisions of this non-discrimination'clauSeablt to employees notices to be provided by the Agency setting (b) The Contractor will, in all solicitations or advertisement' for employees placed by or on behalf of the Contractor, state that all qualified applicants will receive consideration for employment'wi0wut regard to race, creed, color, or national origin, and after October 7, 1968, without regard to race, color, religion, sex, or national or;`;n (c) The Contractor will send to each labor union or representative• of workers with which the Contractor has a'collective bargaining aF:rn:cment or other contract or understanding', a notice, to be provided, advising the labor union or worker's representative of the Contractor's co;-,.;it- ments Linder Section 202 of Executive Order 11246 of September 24, 19G5, and shall post copies of the notice in conspicuous places available to employees and'applicants for employment. (d) The Contractor will comply with all provisions of Execu'ive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. (e) The Contractor will furnish all information and reports re- quired by Executive Order 11246 of September 24, 1965, and by the rules, regulations, and orders of the Secretary of Labor or the Secretary of }lousing and Urban Development pursuant thereto, and will permit access to the Contractor's books, records, and accounts by the Agency, the Secretary of Housing and Urban Development, and. the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders. (f) In the event of the Contractor's noncompliance with.the non- discrimination clauses of this contract or with any of'such rules, regulations, or orders, this contract may be cancelled, terminated, or suspended in wholL or in part and the Contractor may be declared ineli- gible for further Government contracts or federally assisted construed. contracts in accordance with procedures authorized in Executive Order Il:-& of September 24, 1965, and such other sanctions may be imposed and —dlea invoked- as provided in Executive Order 11246 of September 24, 1965, or -7 rule, re-gulati.on, or order of the Secretary of Labor, or as othen.,ise provided by law. (g) The Contractor will include the provisions of Paragraphs (.0 through (g) of this Section in every subcontract or purchase order 1:11:ra. exempted by rules, regulations, or orders of the Secretary of LabLir isse" pursuant to Section 204 of Executive Order 11246 of September 24, 1"t'5• " that such provisions will be binding upon each subcontractor or ver -•,,r - The Contractor will take such action with respect to any construction "" tract, subcontract, or purchase order as the Agency or the Departrev: Housing and Urban Development may direct as a means of enforcing :•u iL visions, including sanctions for noncompliance: Provided, however, tt•at t' the event the•Contractor becomes involved in, or is threatened w;th, i:t LLe• tion with a subcontractor or vendor as d result of such direction :•%• Agency or the Department of ]lousing and Urban Development, the request the United States to enter into such litigation to protect tl'l interests of the United States," For the purpose of including such provisions in any construction contract or purchase order, as required by this Section 2, Che term "Public Body" and the teen "Contractor" may be changed to reflect appropriately the name or designation of the parties to such contract or purchase order. Sec. 3 Notice. A notice or communication under the Agreement by either party to the other shall be sufficiently given or delivered if dis- patched by registered mail, postage prepaid, return receipt requested, and (a) in the case of a notice or corranunication to the Public Body, is addressed as follows: Pay B. Mossman Business Manager and Treasurer 114 Jessup Hall University of Iowa _ Iowa City, Iowa 52242 and (b) "in the case of a notice or communication to the Agency, is addressed as follows: Dennis R. Kraft - Director, Department of%Communit'y Development " Civic Center 410 E. Washington Street, -Iowa City, Iowa 52240 or is addressed in such other way in respect to either party as that party may, from time to time, designate in writing dispatched as provided in this Section. Sec. 4 Agreement Survives Conveyance. None of the provisions of the Agreement is intended to or shall be merged by reason of any deed transferring title to the Property from the Agency to the Public Body or any successor in interest, and any .such deed shall not be deemed to affect or impair the pro- visions -nd covenants of the Agreement. Sec. 5 Counterparts. The Agreement is executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument, ARTICLE VIII. APPROVAL Sec, 1 This Agreement is subject to the approval of the State Board of Regents and the Executive Council of the State of Iowa and if not so approved, shall be null and void. i _10 - IN' 10_ IN WITNESS WHEREOF, the Agency has caused the Agreement to be duly executed in its behalf and its seal to be hereunto affixed and attested; and the Public Body has caused the same to be duly executed in its behalf, on or as of the day and year first above written. STATE UNIVERSITY OF IO[JA By: Ray Possman Business tdanager & Treasurer APPROVED: STATE BOARD OF REGENTS By: / C�✓�i� ecutive SecreL`ary �, APPROVED: EXECUTIVE COUNCIL STATE te By:Secr CITY OF IO[dA CITY By: �Il' I f IDn a AT TES : Parcel 92-1 Parcel 95-2 EXHIBIT B Lot 7 and Lot 8, the south 108' of Lot 1, and the south 108' of the east 40' of Lot 2 and the 20' alley running east/west all in Block 92, Original Town, Iowa City, Iowa, according Plat thereof. to the recorded Total area: 43,3.,0 sn. ft. Lot 4 and the south one half of Lot 2, Block 95, rplat thereof. Original Tom' Iowa City, Iowa, according to'the Total area: 18,000 sq, ft. SPECIAL IVARRANTY DEED hNOiV ALL MUN BY THESE PRGS _ municipal corporation of the Counts Teat the City of Iowa Cit consideration of the s Y of Johnson and State of Iowa,yin Sixty and 00/i00 Do um to 'A9O hundred Five Thousand, Nine Hundred Iowa, for the use Dollars ($205,960.00) in hand paid by the State of ColR1L and benefit of the State University by Chapter Johnson and State of Iowa, does °f Iowa, of the P 403, Code of Iowa (1975) ander the authority granted State of Iowa, he for the use and benefit SELL and CO,Wiiy Ute followin the State UniversitttoftIo Count g described real estate situated in the Cit Y Iowa, County of Johnson, and State of Iowa, to -wit Y of Iowa City, Parcel 92-1 Lot 7 and Lot S, the south 103' of Lot 1, and the south 103' of the east 40' of Lot 2 and the 20, alley running east/west all in Block 92, Torun, Iowa City, Iowa, according to the Original recorded Plat thereof. And the grantor does HEREBY COINA%'ANT with Ute said "ARRANT AND DEFEND the said premises against the lawful claims of all persons claiming b grantees to g Y, through or under it. This deed is made and executed upon and is subject to certain express conditions and covenants, said conditions ng a part of the consideration for the Property and taken and construed aswith Y hereby on eyednandsarelto be binds itself and its sucnessorrs,as the land and the grantee hereby to these covenants and conditionsaswhiicnh,covanants and lessees forever follows: and conditions are as FIRST: The Grantee shall devote the property hereby conveyed only to the uses specified in the applicable provisions eb the Urban Renewal Plan or approved modifications thereof; this covenant and agreement shall terminate on October 2, 1994 SECOND: The Grantee agrees for itself and interest not to discriminate upon the basis of raccy creCessoorlin or national origin in the sale, lease, or rental or in the use or occu Of the property hereby conveyed or any part thereof or of any improve- ments ments erected or to be erected thereon or any part thereof. cy or It is specifically agreed that this deed is subject to all of the the officialsUrrban Renewal Plan, adopted and restrictions contained in Project known as City-Universit Y Grantor, for Urban Renewal is filed for record on Afa y Urban Renewal Project, Iowa R - County, Iowa, said Urban y 1S' 1972, in File 166F, at folder 21147ohnson reference and Renewal Plan being incorporated herein by It is specifically agreed that this deed is also subject to all of the terms, provisions, covenants conditions and restrictions contained in a certain Agreement entitled, "Agreement for Sale of Land for by a Public Body' executed by the Grantor and Grantee herein dated July 133 1976, which is attached hereto and made a Redevelopment Part hereof, and 0 • It is specifically agreed that all the terms, provisions, covenants, conditions, and restrictions contained in both said above Urban Renewal Plan and said above identified Agreement shall be and are hereby declared to be covenants running with the land, enforceable as .therein set out, and which in addition thereto, are hereby declared to -be also for the benefit of the Grantor, and also enforceable by it, regardless of whether or not title to all the land in the said City -University Urban Renewal Project area may have been transferred to private parties. Neither the "Agreement for Sale of Land for Redevelopment by a Public Body", nor any portion thereof shall be deemed merged in this deed. Words and phrases herein, including acknowledgment hereof, shall be construed as in the singular or plural number, and as masculine or feminine gender, according to the context. IN WITNESS R}fEREOF, the Grantor has caused this deed to be duly executed on its bahaif by its authorized officers and has caused its corporate seal to be hereunto affixed this ?,c day of f 1976. , CITY OF IOIVA CITY, IOIVA Mayor ' ATTEST: City Cler" • SPECIAL, WARRANTY DEED • KNOW ALL MEN BY THESE PRESENTS: That the City of Iowa City, a municipal corporation of the County of Johnson and State of Iowa, in consideration of the sum of Fifty-eight Thousand, Five Hundred llollars ($58,500.00) in hand paid by the State of Iowa, for the use and benefit of the State University of Iowa, of the County of Johnson and State of Iowa, does, under the authority granted by Chapter 403, Code of Iowa (1975), hereby SELL and CONVEY unto the State of Iowa, for the use and benefit of the State University of Iowa, of Iowa, to -wit: Y, following described -real estate situated in the City of Iowa City, County of Johnson, and State Parcel 95-2 Lot 4 and the south one half of Lot 2, Block Town, Original Toi, Iowa City, Iowa, according to the recorded plat thereof. Total area: 18,000 sq. ft. And the grantor does HEREBY COWFNANT with the said grantees to WAMVNT AND DEFEND the said premises against the lawful claims of all persons claiming by, through or under it. This deed is made and executed upon and is subject to certain express conditions and covenants, said conditions and covenants being a part of the consideration for the property hereby conveyed and are to be taken and construed as running with the land and the grantee hereby binds itself and its successors, assigns, grantees and lessees forever to these covenants and conditions, which covenants and conditions are as follows: FIRST: The Grantee shall devote the property hereby conveyed only to the uses specified in the applicable provisions of the Urban Renewal Plan or approved modifications thereof; this covenant and agreement shall terminate on October 2, 1994. i SECOND: The Grantee agrees for itself and any successor in interest not to discriminate upon the basis of race, creed, color, or national origin in the sale, lease, or rental or in the use or occupancy of the property hereby conveyed or any part thereof or of any improve- ments erected or to be erected thereon or any part thereof. It is specifically agreed that this deed is subject to all of the terms, provisions, covenants, conditions and restrictions contained in the official Urban Renewal Plan, adopted by Grantor, for Urban Renewal Project ]mown as City -University Urban Renewal Project, Iowa R-14, which is filed for record on May 18, 1972, in File 166F, at folder 21, Johnson County, Iowa, said Urban Renewal Plan being incorporated herein by reference and It is specifically agreed that this deed is also subject to all of the terms, provisions, covenants conditions and restrictions contained in a certain Agreement entitled, "Agreement for Sale of Land for Redevelopment by a Public Body" executed by the Grantor and Grantee herein dated July 13, 1976, which is attached hereto and made a part hereof, and It is specifically agreed that all the terms, provisions, covenants, conditions, and restrictions contained in both said above Urban Renewal Plan and said above identified Agreement shall be and are hereby declared to be covenants running with the land, enforceable as .therein set out, and which in addition thereto, are hereby declared to -be also for the benefit of the Grantor, and also enforceable by it, regardless of whether or not title to all the land in the said City -University Urban Renewal Project area may have been transferred to private parties. Neither the "Agreement for Sale of Land for Redevelopment by a Public Body", nor any portion thereof shall. be deemed merged in this deed. Words and phrases herein, including acknowledgment hereof, shall be construed as in the singular or plural number, and as masculine or feminine gender, according to the context. IN IVINESS hHEREOF, the Grantor has caused this deed to be duly executed on its behalf by its authorized officers and has caused its corporate seal to be hereunto affixed this - ;�,� day of CL ,Lc i ll t/Ll , i , AITESP: 71 ity Ulerk� G C, CITY OF IOIVA CITY, IOIVA By: � . iayor i1Z o RESOLUTION NO. 76-242 RESOLUTION AUTHORIZING EXECUTION OF CONTRACT WHEREAS, the City Council of Iowa City, Iowa, deems it in and implement advert the public interest to employ a marketing consultant to study ising techniques which will promote use of the City's transit system, and AS, as is a qualifiedM representative eofhthem advertiany sing experience and industry, and the City Of Law toHenter,into contractsandagreements, Iowa City, reementsis empowered by State WHEREAS, the City has negotiated a contract with Mr. Huntley, a copy is attached, and by this reference made a part of this resolution, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that the mayor be authorized to execute the attached contract and the City Clerk be directed agreement. to certify the said It was moved by Selzer that the Resolution as rea and seconded by deProsse e a opte , and upon roll cal t ere were: AYES: NAYS: ABSENT: x x Balmer deProsse x Foster x Neuhauser x Perret x Selzer x Vevera Passed and approved this 13th day of July 1976. y �1 ATTEST: City Clerk �r ® City of Iowa Cif* DATE: July 9, 1976 TO: City Council FROM: City Manager RE:Marketing Consultant The Council previously has discussed and indicated an interest in promoting the City's Transit System. Attached is a resolu- tion and an agreement for consulting marketing services be- tween the City and Mr. S. R. Huntley. An advertising campaign will increase citizen awareness of transit services and encour- age more people to ride the bus. The City previously had occasion to work with Mr. Huntley on Bicentennial Projects. You are aware of his professional advertising background and qualifications. Mr. Huntley is interested in continuing service to the community. His work will include a review of previous promotion, analysis of method and marketability and implementation of the campaign. AG PMEMEN T On this 47-21. day of wG 41 , 1976, Mr. S. R. Huntley and the City of IOWE( City, Iowa, (hereinafter referred to as the City), do hereby enter into the follow- ing contract for marketing services to be provided to the City by Mr. Huntley. 1. This contract will become effective July 1, 1976, and shall terminate on December 31, 1976. 2. Either party may terminate this contract by giving 30 days written notice to the other party. 3. Mr. Huntley's responsibilities under this contract are to act as a marketing consultant to study, review and implement marketing techniques which will promote Iowa City's transit system. 4. Mr. Huntley shall have no specific hours of work. 5. If Mr. Huntley has questions or problems concerning the performance of his contractual duties, they should be presented to the Transit Superintendent. 6. For the performance of this work, Mr. Huntley will receive from the City the sum of $140 per month, and no other monies or benefits of any kind. This contract shall be executed in triplicate, and both parties agree that there is no other consideration.of any kind that will be granted or that has in any way been promised to either party, and that all consideration and contractual terms have been reduced to writing in this agree- ment. S. R. Huntley Signat'(ire City of Iowa City {ii,tfil11 l • AQIIIAM1l\01 Mayor ATTEST: elv ln-L City Clerk i DATE: July 8, 1976 TO: Neal Berlin, City Manager FROM: pat Strabala, Director, �� Department of Finance - FY 77 ,r� RE: General Obligation Bond Issue '.,el. " Attached are the appropriate forms for the notification of the special Council meeting scheduled for July 15, 1976 at 3:00 in the Civic Center Council Chambers for the < a resolution directingp m the sale of $285,000 essentialcorporate Purpose bonds, the form for receiving sealed and oral bids, and the resolution directing the sale of said bonds. The following items should be noted and placed on the Council agenda for their action on the afternoon of July 15th. SPECIAL COUNCIL MEETING OF JULY 15, OF JULY 13, 1976. 1976 FROM TILE ADJOURNED MEETING CONSIDER A RESOLUTION DIRECTING THE SALE OF $285,000 ESSENTIAL CORPORATE PURPOSE BONDS. It is requested that the Council take action at the special meeting of July 15, 1976, 3:00 p.m., in the Council Chambers of the Civic Center, to sell $285,000 in essential corporate Purpose bonds. At this meeting, Mayor to do the following: it will be necessary for the a) Open the meeting for the purpose of receipt of bids for the sale of $285,000 essential corporate purpose bonds. I. Receive sealed bids which are not yet opened. 2• Call for oral bids from those present. 3• Open and review the sealed bids received. b) Adopt the Resolution directing the sale of $285,000 essential corporate purpose bonds. The attached resolution provides for the sale of the said bonds to the best bid received, oral or sealed, and authorizes the Mayor and City Clerk to execute the bonds on behalf of the municipality. The Council, if it wishes, may undertake at the special meeting any other business that it deems appropriate if such items are noted on the agenda in addition to the consideration and sale of the above noted general obligation bonds. questions regarding the above information, pleIf you have any ase contact me at Ext. 221, or Abbie at Ext. 214. w DATE: July 2, 1976 TO: City Council FROM: City Manager RE: Material in Friday's Packet Agenda for July 3 meeting of Comprehensive Plan Coordinating Committee. 11 7`i D£inutes of June 16 meeting of United Action for Youth. 11-75 Bylaws for Committee for Community Needs. — it' Itt%� s Interagency Newsletter. 1174 Copy of letter from Neal Berlin to President Boyd of the University of Iowa regarding sewer rate charges. 11-77 Memorandum to City Council from Director of Public Works regarding new office building on First Avenue. 1I7 $ Alemorandum to City Council from Transit Superintendent regarding State transit assistance. 1 1 Z d ,temorandum to City Council .from Director of Public Works regarding handicapped accessibility for apartments on Broadway. 11 3C) 1-femorandum to City Council from Housing Coordinator regarding expand irr{{gg the area of operation for the housing authority by cooperative agreement. k�cj S kk l 0 A(emorandum to City Council from Redevelopment Specialist regarding commercial property acquisitions. IM Sc1 Memorandum, to City Council from City Manager regarding City Park parking lot improvements. I 1 $2 Memorandum to City Dianager and City Coumci.l from Transit Superintendent regarding radio program. 1133 Copy of letter to City At,orney Hayek from Mayor of Coralville regarding pro- posed subdivision. 1 1B`i • 0 \�,�►� Agenda Comprehensive Plan Coordinating Committee City Manager's Conference Room 7:30 p.m. Thursday, July 8, 1976 I• Approval of the June 24, 1976, Minutes II. Report on Plan Activities Schedule III. Walkways Report and Plan - Tony Osborn IV. Housing Report {York Program - Renee Toback V. Vegetation Guide - Marianne Milkman VI. Preliminary Landforms Report - Doug Boothroy VII. New Business VIII. Adjournment Meeting Objectives: 1) To review the Walkways Report and Plan. 2) To review and adopt the Housing Report Work Program. 3) To review and adopt the Vegetation Guide. 4) To review and comment on the Preliminary Landforms Report. Next Meeting: July 22, 1976, 7:30 p.m. MINUTES UNITED ACTION FOR YOUTH JUNE 16, 1976 311 N. Linn Street The meeting was called to order at 4:00 p.m. Members Present: Members Absent: Staff Present: Guest Notes on Board f �en_bers : RECEI;%E•r��J 1976 Jeff Schabilion, Roberta Patrick, Polly Arp, Dennis Hedges, Tom Mikelson, Mary I_arew, Leisa Fearing. Maureen Burns, Adrien Meyers Jim St•raim, Larry Schmidt, Crystal O'Dell Linda Schreiber, Administrative Asst. 10'.. 'a City City Manager to Neil Berlin, Ton Mikelson reported extending an invitation by letter to Virginia Maurer to become a board member. No reply has been received as yet, apparently due to her being involved in studying for Iowa Late Boards. Maureen Burns has resigned from the Board due to her work commitments. Recommendation to the Board: Swaim: Mikelson and A variety of proposed expenditures for current and Past due accounts. Schreiber: Swaim: Consideration of the proposed contract for the next fiscal with the City Schmidt: year. Report on Governor's Juvenile Justice trip. Advisory Council i•1i{;elson: Swaim: Proposal for canoe trip with youth Liability insurance Iiikelsonc coverage Staff vacations Schmidt: Report on committee reviewing by-laws Policy delayed until July and personnel Sr;aim: meeting Appointment to attend IDAA workshop in Delay in hiring new Des Moines. List of matters outreach worker endin board d_�osltgon, Formal action on the contract with the Alternative funding city sources Meeting adjourned at 5:30 p.m. Next meeting to be held July 12 at 4:00 p.m. Respectful IV ubmitted, �/ttru ice_ UA Y Sectary of discussion N formal action taken: • I. Jim Swaim asked for approval of certain expenditures which he deemed necessary for the month of June. Approval by the board was given for: Repair of cassete tape recorder Past due utilities in the amount of $210.00 due the Friends Meeting. Post Office Box and $50.00 in stamps $50.00'toward books for the Youth library Subscriptions to F.P.S. and East-West Journal -- approximately $13.00 Juvenile Justice Assoc. membership- 25.00 Office supplies- after discussion Linda Schreiber offered to aid Jim in obtaining these throughthe City supply to be covered by our city account. Desk lamps for the office and reading lamps for the library -were authorized. Balance of expenses due on the Frisbee tournament held in City Park were authorized. In other expenditures applied for the board authorized certain members to report back on the possibility of purchasing an electric typewriter, a new office desk and innertubes. Jeff Schabilion proposed and Leisa Fearing seconded a motion to pay Jim Swaims tuition in the amount of $180.00 for classes he is currently taking in the University. This amount is to come from the Staff Improvement Account. Larry Schmidt asked for authorization and monetary support for a proposed canoe trip, with six youth and one other staff person for July, unanimous approval. 2. A good share of the meeting was devoted to discussion of the proposed contract with the city, as presented by Linda Schreiber. Thoughts were shared on the proposed accounting system which was shown as vulnerable in the Board's opinion. Tom Mikelson pointed out the fact that he was not sure we should have to give the city the power to oversee all our funds when the contract called for them to pay only salaries and the other monies were to be received from other sources. Linda pointed out that the city has the right to oversee and have feed back from any funded organization. Jim Swaim mentioned that Tom Eilers could fulfill the accounting needs and submit a report to the city on a monthly basis, that all expenditures should and would go through the UAY Board of Directors for approval. After much discussion Linda Schreiber said she would tranmit the Board's viewpoint to Mr. Berlin and would get back to Tom within the next two days with their revisions. 3. Jim Swaim mentioned that he would like to close the office for two wee4s in August to insure the staff a vacation, He had cleared this through Social Services who assured him they would provide a back-up in cases of emergency. Unanimously approved. 4. MarLarew had brought UD the question of liability ipsurance and Tom and yim felt that by having a waiver slip signed by all parents UAY would free of liability in the event of an accident. This trill be done com- mencing in the fall. 5. Larry Schmidt has been invited to attend the IDAA drug workshop in Des Moines the last trei:s in June, all expenses paid. He will receive certi- fication as a drug counselor. 6. Due to the fact that Virginia Maurer has not become a board member as yet the committee report onthe revision of by=laws and personnel policies has been postponed until July. • • -lip THE THE PURPOSE OF, THIS NEWSLETTER is to enhance communication between youth-serving agencies and to promotea closer Puhpnae: _working relationship between these agencies. The Newsletter will be published the last.week'of each month. Ilie Newsletter Committee meets monthly to review articles submitted for publication. Persons wishing to submit articles or items of information are asked to send their contributions to Judy Kelley, Iowa City'Public Library, 307 East College, Iowa City -- Phone 354-1264, or any Committee member. C Your articles, comments and viewpoints are invited. It is the concensus of the Committee that all viewpoints should be printed, and the opinions expressed herein do'not neces- sarily represent those of the Newsletter Committee. NEWSLETTER COMMITTEE MEMBERS: Judy Kelley, Iowa City Public Id i racy; jean Spector, ; Carol Flinn; Lois Kerr, Johnson County Dept. of Social Services; Linda Schreiber, City of Iowa City; Joan VanSteenhuyse, Mayor's Youth Employment Program; Diane Dennis, high school student; Sue Wheeler, Counselor at Problem,Drinking Center; Sue Westerman, Iowa City Public Schools. - The next meeting of the Committeewill be Tuesday, August 10, at 5:00 p.m. It is requested that all articles be submitted to any Committee member prior to that time:' This Committee is comprised entirely of volunteers. Since their time is limited, we would solicit your assistance in informing of activities and changes within your organization. You can, mail articles to.any Committee member orcall in items of interest or information. All articles will be printed! YOUR HELP IS NEEDED to keep the Newsletter interesting and use 1. NEW PROGRAMS: Ba a' G"up Home - A FutuAePoaati6�4Yit� by. (Mcvcgcvicet Coope�c�i dm fte- tmt-Vouth Homes, Inconponated Youth Homes, Incorporated, is .presently exploring the pos- CL of opening a Boys' Group.Home in Iowa City. An LEAA grant has been prepared and is awaiting final approval from the Iowa Crime Commission. It has alreadyreceived the approval of the Eastern Iowa Area Crime Commission, and the Johnson County Board of Supervisors has agreed to provide the necessary matching funds. The LEAH grant will be used to equip the home and begin its operation. When the LEAA grant expires, Youth Homes will add the Boys' Group Home to its contract with the Department of Social Services. y (continued on Page 2) 0 0 The present plan is for the Boys' Group Home to have live-in house - parents with a weekend relief staff. .We are assuming a capacity of six boys, ages 14 through 17. The`goal', similar to that of the.Girls' Group Home, will be to aid the residents in developing the necessary: skills to return home, go to an alternate living.arrangement, or move into independent living. The houseparents will provide counseling on both daily problems and long-range problems.and/or goals. Youth Homes also plans to hire a social worker to do therapeutic casework at both the Boys' Group Home; and the Girls' Group Home in i conjunction with this grant proposal. Our immediate need is for any lead on a large house available for rent' and zoned appropriately for a Boys' Group Home. If you have any ideas, please call me at 337-4523. STAFF CHANGES FaneLMU and Good Luck .to: Denny Doderer, Assistant Director of Upward Bound. He is moving West!i Eve Kripke, Counselor at West High School. Eve is moving to Sylvania (near Toledo), Ohio. Jerry Fritsch, Supervisor of the Resource Unit of the Johnson County Department of Social.Services. lie is moving to Mason City to direct the Lutheran Social Services' Boys'.Group Home. Lynda Dallyn,,Child Abuse Specialist for the Johnson County Department of Social Services. She will be working on her Masters degree in Social Work at the University of Iowa. Sue Dylhoff, Counselor at Southeast Junior High School, who will be taking a leave of absence. Sue Westerman will take her place. BOARD CHANGES United Action ,(on youth Tom Mikelson, of 1523 West Benton Street, has been named president of United Action for Youth. Other officers are Polly Arp, vice president; Mary L. Larew, secretary; and Roberta Patrick, treasurer. Chris'Heffner was named representative to United Way. -2- LJ 9 PEER FACILITATORS PROGRAM by Sue we6tehman, City High Coun6ekot The counselors at City High School - Frank•Carthey, Dan Zioberek, and Sue Westerman - will be starting a new program this fall which is designed to train and supervise students as facilitators of the career explorations of their peers. The goal of this program is to meet the need, most pressing to a majority of youth as'.expressed by our students, the need for more help in exploring -and choosing careers. The intent of the new system is to expand and increase career counseling services by utilizing student facilitators, and to provide a unique opportunity for students to learn and practice helping skills such as decision-making strategies, career exploratory procedures, and values clarification techniques. ' Approximately 12 to 15 students will be selected from volunteers each trimester for the program. After 18 to 24 hours of training by the regular counselors, the students will perform such tasks as speaking with individuals and groups of students on -request about progress in their career development, providing research assistance in the media center, and staffing the career center throughout the school day. Participation in the program is designed to give students a chance for personal career growth as well as for learningskills, interacting more positively with their peers, and possibly receiving some academic credit. Also, students who utilize the peer facilitators will have increased and enhanced opportunities for career exploration and development. YOUTH SPEAKS Poem6 by Diane Denn,fi6 PAIN I was happy, walking the hall when all at once I felt it -- small at first and then it seemed like it was ALL OVER My Head pounding until I couldn't concentrate. What caused the pain which was so intense? . It seemed as if something had hold of me -- and wouldn't let go. Temples pulses head pounding, beating, throbbing, I think I had a headache! I'm sure that I had a headache! -3- Yesterday. Ah yes, I remember it very clearly. It was the day I realized what was happening, What was really going on. What caused me to relize what -I was becoming? Why did I follow the rules for all these years? Just yesterday I found out I was being tought lies. How come I didn't wonder about anything I had been told? Does it come to kids in their teens? I was given no ideas of my own. I wasn't even given a chance to live my own life. As I grew, I began to question everything. I was given no answer. No one satisfied my thoughts by explaining things to me. They thought I'd forget the things they wouldn't teach me. They thought I'd forget about my dreams. But I haven't forgotten anything. I still have the same dreams and:thoughts,. But this time my thoughts and dreams are going to start making themselves known. Society might be shocked at the change that is taking place within me. I'm not shocked, I could feel it coming. I tried to let people know but they thought I was just pulling their leg. I guess I'm learning about a whole new life. This new life of mine is my own happiness. SOMETIMES Sometimes I like to be alone. When I'm alone I open up. I let the sun shine through me. Sometimes I'm in my room With io turned on. The music seemsate o pourthrough me. It carries my thoughts like a piece of paper_blowin' in the wind. As the music moved me I feel like singing out, But when:the music stops I feel left alone in such a big world. Alone in such a gigantic world. az 0 • State ftatohy Conte.6-t David Barker, son of the Gdwin Barkers of Route 1, Iowa City, has won first place in the boys' division of the Iowa District Optimist Oratorical Contest held in Des.Moines. The ninth grade student at Northwest Junior HighSchoolreceived a certificate, trophy and a $500 scholarship. Barker advanced to the finals of the district competition by winning the Iowa City Optimist Club contest, the zone contest encompassing clubs in the area, and the semifinals in the state competition. Approximately 1,000 students participated in the contest, sponsored annually by Optimist International. This year's theme was "Tomorrow's Promise." HAPPENINGS John6on County 4-H and FFA Fails by Susan 06aki The Johnson County 4-11 and FFA Fair will be held August 2-6 at the Fairgrounds on Highway 218 South. There is no admission fee and the public is welcome. Over 700 4-H and FFA members will be exhibiting projects they have worked on throughout the year. With over one hundred project areas to select from, fair entries range from education displays, woodworking, large to small animals, science exhibits,photographs,+and.home economics projects, etc. New this year is a Recognition Breakfast for 4-H members and.leaders. The Bankers' Association will sponsor the breakfast which will open this Year's fair. Also, an added attraction will be a :team,of Belgium horses. Six of the twenty horses will be performing Thursday afternoon and evening. Judges will be selecting 16 home economics and 6 Science, Mechanics, and Arts projects and 4 Educational Presentations to represent Johnson County at the State Fair on August 19 through 29. Thursday night's program begins at 7:OO p.m. with Award. Presentations, Parade of Champions, Selection of Grand Champion Beef,.Johnson County Century Farm Recognition and a performance by the Belgium horses. Anyone having questions should contact the Extension Office. Annual- Che 66 Tourtnamertt The Iowa City Recreation Center joined the Public -Library in co -sponsoring a second successful annual Chess Tournament for youth. Hari Mangalapalli, 17 years old, was the winner in the Senior Division Andy.;Kerber, 13 years old, came in second and Peeyush.Jain,_13,years old, came;in third. Chris Arriaza, 10 years old, won first place in the Junior -Division. Joe Sladek, 12 years old, came in second and David Hum, 12 years old, third. -5- 0 0 SummeA Pho9um�on Uu.tdooa Reeneation Taeenxe and Sfzi,EP,a by oub B4own ana Raaty waeaen SPORTS --now in its third consecutive year --is a three-week outdoor living and learning experience for junior high age boys and girls from Iowa City and environs. The participants in SPORTS are recruited on the basis of three main selection criteria: evidence of problems with low self-esteem, poor peer relations, certain learning disabilities, or a combination of these and other behavior problems. Three such programs having 8-10 participants in each group are being offered according to the following schedule: Group I for Boys Training: June 7-18 Trip: June 21-25 Canoeing camp -out on Upper Iowa River Group II for Boys Training: July 19-30 Trip: August 2-6 Canoeing camp -out on Upper Iowa River Group III for Girls Training: June 28 -July 9 Trip: July 12-16 canoeing camp -out on Iowa River from Iowa City to New Boston, Illinois Recruitment for both boys' and girls' groups has been completed for summer 176. Examples of skills and talents to be developed in the program include: 1. Canoeing; 2. Swimming; 3. Cooking; 4. Emergency first-aid; 5. Physical fitness; 6. Mountaineering; 7. Rock climbing; 8. Orienteering; 9. Other skills related to outdoor living. The first two weeks of training concentrate on promoting outdoor living skills, physical conditioning, and teamwork, while theithird..week employs these skills in a five-day cmmpiaig trip away from home. Broader goals center on providing a unique outdoor living experience which will enable the boys and girls to develop more self-confidence, increase skills in working and living with others, and provide constructive experiences which can be used in leisure time. The working concept behind SPORTS has evolved from an effort to incorporate certain fundamental attitudes and techniques of Outward Bound training camps located in five separate areas of the United States..;.Dr. Kurt Hahn, Q'� 0 • a German educator, conceived the idea of Outward Bound to counter the problems that he saw developing among young people in Europe. The essence of his idea and that of SPORTS is that boys and girls have to learn for themselves what they are capable of accomplishing physically, emotionally, and spiritually. In Outward Bound programs, young people push themselves to their limits as they meet tough physical and mental challenges such as mountaineering and survival in the wilderness, and l. s in SRTS are nt iney discver competition twith one heir lanother, abut seek ooys dfig'ndland stretch their0 00wn Limits. Many young people in Outward Bound sessions are said to have grown personally in these programs and there have been reports that delinquents and disadvantaged teen-agers from ghettos have been helped. In SPORTS, the circumstances and expertise are provided for the chi U to discover what his capabilities and limits are. In almost all cases, the child finds that his capabilities exceed his own expectations of himself. The staff supervising this prograde consist of highly qualified men and women with many years of experience working with youths in recreation programs. Many have themselves attended Outward Bound training camps in different areas of the United States :n o:der to convey this Philosophy from first-hand experience. tion callingnthe Actiivities TherapynDepartmentRTS anUnivebe rsityeofbIo alHospior tals and Clinics, 500 Newton Road, Ioa City, Iowa, 52242. Telephone: (319) 353-5517. BOYS' Program: Bob Brown, Supervisor Girls, Program: Diane Benjamin, Supervisor ON-GOING PROGRAMS Police ExpQon.eh Poa-t by David MontgomeAy In the late fall of 1973, the Director of Exploring for the Hawkeye Area Council came to the Chief of the Iowa City Police Department and asked him Jf the department would sponser a law enforcement post. In November of 1973, the Ioa City Police Explorer.Post #222 was formed. The goal of Exploring is to let young adults investigate professions before they must decide what profession they will work in. The purpose of the Ioa City Police Explorer Post (I.C.P.E.) is to develop a better de part- ment. W chieveof tthishe uties goal bydattendinges of a cla sesmtaughtab police depart - and work with the police on the street and in .the station. PThe cclasses ers include learning procedures involving communications, photography, finger- printing, arrest and booking, traffic control, crowd;control; weaponry, report writing, patrolling, first aid, and testifying in:court. In the station, Explorers file reports, answer telephones, take complaints, operate the tracis machine and dispatch patrol cars`on-the radio. In the past, Explorers have assisted police officers in directing traffic, investigating crime scenes and traffic accidents. -7- The Post also works at its own activities, Every Saturday, an Explorer Iowa City, directs traffic at the First National Towncrest Bank in Past events have included working at the Johnson the State Fair in Des Moines. County Iowa Fair and Recreational activities are also included in thefunctions. of the Post. We camp out in state and local parks, organize swimming events and com- pete annually in the Explorer Sumner and Winter Olympics held in Cedar Rapids and Duluth, Minnesota. The requirements for becoming a member of the Post are few. The person, male or female, must be between the ages of 14 and 21, have some spare time to give up freely without pay and have an interest in law enforce- ment. The Post asks a lot from each member and gives little in return except in the knowledge that we provide a needed service-to.the community. The Police Explorer Post #222 meets on the second and fourth: Tuesday of every month at 7:00 p.m. in the squad room of the Police Station. We always welcome people who may be -interested in becoming members of the Post and invite them to attend the meetings. Youth Hameb Inconponated Youth Homes is a private non-profit corporation which, has the operation and administration of the Youth taken over Shelter, 517 East Washington Street, Iowa City, and the Iowa City,Girls' Group Hone, 524 Ronalds Street, Iowa City. Youth Homes is administered by myself, Margaret (Mardi) Cooper, as the Administrative Director under the direction of a community Board of Directors:, Wayne Johnson, president; Faith Knowler, vice president; Ruth Bonfiglio, secretary; and Judy Sueppel, treasurer; plus other involved citizens. Youth Homes has a purchase of service contract with the Department of Social Services which provides for the basic financing of both facilities through reimbursement for each resident, The Youth Emergency Shelter provides temporary placement of less than thirty (30) days:for adolescents in crisis (boys and girls,; ages 12 to 18). The adolescents .n crisis may: be runaways, adolescents in serious con- flict with their family, foster home, or group home,abused-youth, delinquent youth, etc. Placement can be made at any time.during the day or night, but requires the authorization of the Department of Social Services or the Johnson County Probation office, and the permission of the Director and/or the Shelter houseparents. This,temporary allows the placing social worker or probation of time o resolvethehone crisis or locate a.foster home, group hone, oc other form es longer teen placement or arrange for independent living...: During their stay at the .Shelter, the residents receive informal counselse ling from the house Parents in relation to their presenting ling as problems se their daily living situation at the Sin helter.. The-houseparents at the Youth Emergency Shelter are Debby and Paul.Foley and Becki-and Terry Selim. The Girls' Group Home provides longer-term placement-for.adolescent girls by the Department of Soci (ages 14 through I7) for six months to.three years.. The -girls are placed al Services.. The girls are,unable to live at -8- i 0 ]ionic or foster homes for a number of reasons. The goal at.the Girls' Group Home is to aid the residents in developing the necessary living skills to return home, go to -in alternate living placement;` or move to independent living. The houseparenis`and the Director'of`Youth Homes, Inc., counsel the girls on theii j)ersonal and'sociaT relation- ships, family, education, management of leisure time, and personal occupational goals. Much to our regret, the houseparents- of two.years standing, Jan and Roger Souter, are leaving. They:will be .replaced by Ray and Diane Gomez. _.. The staff at both facilities work very closely with the placing social workers or probation officers. Our goal is to provide a partnership which works in the best interests•of the adolescents. Youth homes is in the process of applying for a Law Enforcement Assis- tnace Agency grant to equip and initially operate a Boys' Group Home for six boys following the pattern of the Girls' Group Home. This group home should, hopefully, begin admitting its first residents sometime in the fall. AT THE'LIBRARV Fhee Featuhe Length F.iem Phngham The Free Feature Length Film Program continues. Movies are on a first come, first served basis at 1:30 p.m, and 7:30 p.m. on Wednesdays. The schedule for July and August is: July 7: SECRET AGENT (Hitchcock thriller with Robert Young and Lili Palmer). July 14: 0[EAPER BY THE DOZEN with Clifton Webb and Myrna Loy. July 21: WEST SIDE STORY (1961) with Natalie Wood. July 28: OF MICE AND MEN (1940) with Burgess Meredith and Betty Field. August 4: STREETCAR NAMED DESIRE (1951) with Vivian Leigh and Marlong Brando. August 11: NOTHING SACRED with Carole Lombard. August 18: RAIN (1932) with Joan Crawford and Walter Huston. August 25: PLANET OF THE APES with Charleton Heston and Roddy McDowell. COMING EVENTS The Hi 2Ze Pa/Lent FamEey Proceedin s, a new resource publication for professionals who work WL sing a parents, will be available July 1 at a cost of $s.00. Copies may be obtained from: Peggy Houston, Extension Division, University of Iowa, C107 East Hall, Iowa City, Iowa, 52240. CILQil[ing FRmay COlL6Mnn F1e_�8'n8 FamilyConference VI will be held Februaryg 'Tfaruary11, 1977, f the University of Iowa, The toc wihrebeh 8 an Alternative,% WATCH :OR THE NEXT NEWSLETTER IN SEPT LCITy, C June 28, 1976 President Willard L. Boyd University of Iowa 101 Jessup Hall Iowa City, Iowa S2242 Dear President Boyd: 0 '�-11 On July 22, 1975, the City Council of the City of Iowa City enacted ordinance No. 75-2774 which went into effect on August 1, 1975. The ordinance, a copy of which is attached to this letter, provides for a revision in the sewer rate charges from a percentage of the water bill to a flat sun per unit of water consumed. Because the agreement between the University and the City concerning the collection and treatment of sewage is predicated on the fact that the University is to be charged the same percentage as other customers inside the city limits and since the percentage basis is no longer in effect, the City deems the applicable provisions of the contract relating to the percentage determinant to be invalid. Paragraph 4 of the contract states that if the City changes the percentage on which the sewer service is based or changes the water rate, it shall give thirty (30) days written notice to the University. Pursuant to this Paragraph, you are hereby notified that the City of Iowa City has by ordi- nance changed the City water rates and has made revisions in the sever charge as so stated in the attached ordinance and by this reference made a part of this notice. Therefore, beginning August 1, 1976, the rate as established and set forth in ordinance No. 75-2774 shall be in effect in the determination of your sewer service fee. Very truly yours, Neal G. Berlin City Manager cc: Mr. Michael J. Finnegan Director of Finance Associate Business Manager Director of Public Works 114 Jessup Hall City Attorney University of Iowa City Council. TO FRU4: RE: ® 0 CITY OF IOWA CITY DEPARTMENT OF PUBLIC WORKS MEMORANDUM DATE City Council 1tnn1tvv\\ Richard J. Plastino•7 a July 1. 1976 Acw Office Building n First Avenue, across from the Seven -Eleven Store Some concern has been evidenced about the handicapped accessibility at this building. It is designed and will be built to allow accessibility for the handicapped in con- formance with State laws. Close inspection of the parking lot reveals that an area of the parking lot has been left out and that form work is in place for a ramp into the center doors of the structure. It is in conformance with the appropriate laws. RJP:bz X116 Coity o4 Iowa City 9 MEMORANDUPA DATl: July 2, 1976 TO: City Manager, City Council FROM, Transit Superintendent RE: State Transit Assistance It appears that some confusion exists regarding the state transit assistance bill. There is a separate federal program administered by the state titled 16B2. This program is only available to private non n_ r` ofit corporations. It provides capital and a small amount of Operating assistance to set up specialized transportation services. 16B2 does require sign -off by all transportation operators in the affected area that they cannot provide the equivalent service at an equivalent cost. There is no relationship between 16B2 and the state transit assis- tance program. Guidelines for the state program have not been developed. I.have been appointed to the committee which will help the Iowa DOT develop these guidelines. The local agency which receives the state funds will probably be able to pass those funds on to another agency. It is highly unlikely that this pass-thru will be mandated. Any interested parties will, of course, be able to comment on the state guidelines as they are developed. ® CITY OF IOWA CITY • `��D DEPARTMENT OF PUBLIC WORKS MEMORANDUM DATE: July 1, 1976 TO: City Council FROM: Richard J. Plastino�, RE: Handicapped Accessibility for Apartments on Broadway Some concern has been expressed about whether the apartments on Broadway will meet the handicapped accessibility codes. Public Works has reviewed these plans and structures meet and exceed the accessibility requirements for handicapped. RJP:bz 4401y of Iowa City 0 MEM®ANJ®L)M TO:DATE: July 2, 1976 Members of the City Council p FROM: Paul Claves, Redevelopment Specialist pPQI Ilef RE: Commercial Property Acquisitions 1• Attached is a "sting fOnhthemrcels purchased b y the LPA, which had commercial uses located 2 The Owners listed, are those persons from whom we purchased the parcels changed hands one or more times between the first appraisals in the mid land. 1960 s and the date of acquisition shown. 3• The listing of businesses is as complete as can be re -constructed. Several of these businesses changed hands between the time notice to acquire the property was sent out, and the time actual acquisitions occurred- On the basis of our records there were 96 establishments on 59 commercial parcels. Of these 96 establishments by the land owner. This represents 20$ of the dislocated businesses. 19 were operated PG/ssw CODAtiRCIAL PROPIiR'IY ACQUISITIONS OWNI'D BY PARCEL OWNER DACE ACQUIRED BUSINESS OPERAI'OR 64-4,5 Saltman Furniture Co. 10/21/71 Saltzman Furniture Co. yes b4-6 Mary Pusateri 12/30/7L Walt's Tavern no 64-7 Max Yocum 12/30/71 Michel's Tavern no 64-8,9 Richard Fedderson 12/15/71 Nall Motor Co. yes o4-10 Albert P, Winfreda 9/10/71 Universal CIT Corp. Armed Forces Recruiting no no Hieronymus Answer Iowa no 65-6 Sam Morrison Trust 6/2/72 Malcolm Jewelers no Hagans TV F, Appliance no Iowa City Commercial College no Sportsman's Barber Shop no Lola's Beauty Shop no B-J Unlimited no Carl Goetz, Attorney no Grace Bible $ Banana Co. no Buc Leather no Pegasus, Inc. no Specialized Sound System no 65-7 Alice McCollister 7/21/72 harpers Young Fashions and no The Stable 65-13 Russell Mann 4/27/73 Brown's Unique Cleaners no Woodburn Sound Service no Steele's Yarn Shop no 05-14 Elbert Miller Estate 12/28/71 Miller Bros. Monuments yes 6s-15 Dwight Edwards 5/11/73 Associates Financial Services no b5-16 H.F. Moffitt 9/30/74 H.F. Moffitt, Real Estate yes 65-17 Lyle Jones and 9/7/72 American Finance Jones, Thomas, Inc. no yes Wendall Thomas John Knox, Attorney no 81-12 Christ F, Tula Mgrlas 11/8/71 Dottie Dunn Hat Shop no 81-21 Harry f, Barbara Dean 7/28/72 PPG industries no 81-22 Eurcka Lodge #44 12/8/72 Eurcka Lodge, 1001' Rogers Shoe Service yes no Sweeting Flowers $ Gifts no The Bamboo Inn no Ebony Restaurant no Spiedel's, Inc. no Hall's and Betty's no Les' Barber Shop no -2- OIVN ',D 13Y PARCEL OWNER llA"1'E ACQUIRhU BUSINESS OPERATOR 81-23 With Tomlin 8/L8/72 Epstein's Books Red Carpet Travel Service no no Dunton Insurance Agency no 81-24 Lawrence Short 9/30/74 Donnelly's Tavern Best Steak House no 82-1 Aaron & Fannie Braverman 6/26/72 Cook Paint F Varnish Morgan Optical no no 82-19,20 Aaron Braverman 8/1/72 Doughnut Wagon The Leatherary no no 83-1 Loyal Order of Moose 10/26/72 Parking lot 83-2 Henry Linder 11/1/72 Linder Tire Service yes 83-3 Henry Linder 9/1/73 Linder Tire Service 83_9 West D>vsic Co. 9/23/72 West Music Co. yes 83-10 Dividend oil Co. 8/22/72 Dividend Bonded Gas yes 83-11 Pearl G Eleanor West 5/16/73 West Music Co. yes 84-1,2 Aaron $ Kent Braverman 11/28/72 Burger Chef no 84-3 James Butler 8/3/71 Goody Shop no 84-6 Alice Dykes 2/28/73 Varsity Cleaners Henry's no no 84-7 Clarence Beck 9/28/73 Jackson's Gifts no 84-8 Johnson County Realty Co. 8/31/73 a Barber Shop Hawke Cahill, Lovelace, Poula Paul F, Joe's Grill The Forum Garner's Jewelry Burkley Hotel Union Bus Depot no no no no no no no 84-9 Johnson County Realty Co. 4/24/73 ISBT Drive -In no 84-10 Burkette-Rhinehart 8/6/71 Linder Tire no 84-11 VFW Post 2581 3/30/73 VFW Post 2581 Total Look School of Cos. yes no 84-12 George G Tulba Gibson 11/28/73 The Annex no C� -3- • PARCEL OWNER DATE ACQUIRED BUSINESS OBY OPPERAERA BY 84-13 Georgia T. Marlas 11/28/73 Little Ceasers Pizza The World of Sound Elysian Fields no no no 84-14 84-15 Helen O'Brian Byron F Gladys Hopkins 8/31/73 12/28/73 Vine Tavern All Sports, Inc. Gallery 117 no no no 84-16 Mary Bakas 6/14/73 Deadwood no 84-17 William Novotony 8/2/73 T. Wong Studio no 84-18 Jack $ Marion Young 2/14/73 Epstein's Books no 84-19 Margaret & Roy Ewers 9/7/72 Ewer's Footwear Johnny's Barber Shop Cleona's Beauty Shop yes no no 92-6 Permilla Wagner 5/7/75 Wagner -Connell Co. yes 92-7 Oral Miller 8/31/73 Miller Conoco Service yes 92-9 Mary Ipsen 6/2/75 Hobby and Print Shop yes 92-11 Lawrence Swails 6/22/73 Swails RefrigerationY es 93-20 John Fowler 1/25/73 Ken -Mike, Inc. no 93-21 A $ A Coins 8/31/72 A $ A Coins yes 95-2,3 George Nagle 3/23/72 Nagle Lumber Yes 95-4 Shell Oil Co. 10/24/75 Hawkeye y Shell/Voss Petroleum no 101-9 Leo Carlton 10/30/73 Carlton Realty Co.Y es 102-1 Shophus Hansen 12/19/74 Hansen Antiques yes 102-14 Charles Gaeta 5/23/73 Arrow Signs Jim's Specialties no no 102-4 Elizabeth Jiras 11/7/74 Worldwide Boutique no 103-7 Fannie Braverman 5/1/72 Jan Michael Guitars no AV of Iowa City MEMORANDUM: DATE: June 29, 1976 TO: City Council FROM: City Manager RE: City Park Parking Lot Improvement Attached is a memorandum from the Director of Parks and Recreation indicating that there will be sufficient material from the Kirkwood Avenue street project so that the recycled asphalt can be utilized to surface two parking areas within City Park. The parking lot adjacent to the Recreation Center also was paved in this manner several years ago. The Council previously agreed not to appropriate funding for asphalt overlay of the parking lots. However, because this work can;be accomplished by recy- cling, it seems to be a desirable program. Therefore, the Department. of Public Works and Department of Parks and Recreation will proceed to accomplish the task. Attachment i i 0 city of Iowa city nnJRANDUM TO: City Manager, City Council DATE: July 21 1976 FROM: Transit Superintendent I RE: Radio Program There will be a 30 -minute transit in the Iowa '7 i Public service program on Participating will be City area on Sunday, Jul q HItNA concerning the Regional Planning transit representatives ' at 5;00 are and 9;00 A M arming Commission, £rte three area systems and Z n W O r n v o D A i v Z ■ ■ �n O _ D O O m Z n Ay of Bowa,City ME RAN; DATE: June 29, 1976 TO: City Council FROM: City Manager RE: City Park Parking Lot Improvement Attached is a memorandum from the Director of Parks and Recreation indicating that there will be sufficient material from the Kirkwood Avenue street project so that the recycled asphalt can be utilized tosurfacetwo parking;areas within City Park. The parking lot adjacent to the Recreation.Center also was paved in this manner several years ago. The Council previously agreed not to appropriate funding for asphalt overlay of the parking lots. However, because this work can be accomplished by recy- cling, it seems to be a desirable program. Therefore, the Department of Public Works and Department of Parks and Recreation will proceed to accomplish the task. Attachment CNk O - City of Iowa Ay MEMORANDUM DATE: June 25, 1976 TO: Neal Berlin, City Manager FROM: Dennis H. Showalter, Director of Parks $ Recreation RE: Recycling of Asphalt for City Park Parking Lots Dick Plastino informs me that the City will have some excess asphalt from the Kirkwood Avenue street project. -My calculations :indicate that there is enough asphalt to surface the fire engine parking lot 4" thick using the existing rock surface as base. This ,would be highly desirable as it would cut down on the dust problem and would let us conform to our own Code. There is also enough asphalt to surface the proposed new 32 car parking lot east of the old maintenance building (north of the proposed new playground area). Ile would need to haul in 350.tons of rock for a base 6" thick. Hopefully, we could spend some of the $3,530 of H.C.D.A. money allocated for this lot for the base rock. The asphalt for both lots would be spread and rolled by the Street Department. I understand the Recreation Center parking lot was built in a similar manner. /ef DATE: July 2? 1976 TO: City Manager, City Council FROM: Transit Superintendent RE: Radio Program There will be a 30 -minute public service program on transit in the Iowa City area on Sunday,Jul4S N c ncerning July at Participating will be transit representatives from three area sys99;00 Af. systems and the Regional Planning Commission. �\$3 ..SAY.,'. • CITY OF CORALVILLE • `�� E. t..y,.r. 1512 7th Street COUNCIL` James A. Cole C. C_cn.0 cox iii27 Harry A. Ehmsen r'eien Gaa; Coralville. Iowa 52241 319-357 N :. ichaei Kachen •i 2Eu Julia B. Lyon June 24, 1976 Glenn D. Shoemaker Jona Hayek Artorney-at-Law 11J E. 'Washington Iowa Ci -7Y, Iowa 52240 Re: Valley View Acres Dear for. Hayek: �E� JUN3oL0 1976 BBIE STOLFUS CITY CLERK t76 aro writing in regard to this proposed subdivision az� it is located within two miles of Coralville's corporate limits. .'no Coralville City Council, at its regular meeting June 22, referred the above mentioned plat to its Planning and Zoning Commission for its review and comments. Planning and Zoning will be meeting July 8 at 7:30 P.M, at Coralville City Hall. Yours truly, -117 R. E: Myer Mayor F'04: j c t y mJ 90wa DATE: July 9,. 1976 TO: City Council FROM: City Dtanager RE: Material in Friday's Packet Memoranda from the City Manager to the City Council: a. Special meeting of July 1S i13 5 b. Inspection of single family residences IISL. c. Annexation agreement with the City of Coralville d. Rehabilitation program 1 1 $$ e. FAUS projects t 1 Sq £. Letter from Mrs. Del Knight, Sr., coricerning,Explorer Post. Memorandum from the Cit Manager to Director of Parks and Recreation concerning the rifle range. 1k l► Replies to letters which have been on recent consent agendas: a. his. Emily R. Stoughton 1 14'L - IS.— Mr. Kenneth Anderson 1 I q 3 -. c. Community Coordinated Child Care of Johnson County (h -C) 11111-1 d. '.Mr. Jeff Gilles and Ms. Jennifer flix of the New Pioneer Cooperative lSoos ety Memorandum to City Council from Director of Public 11orks regarding separate collection of recyclable solid .waste. 11C(L Copy of letter to Mr. Steve Morris from Trans -Iowa Zeppelin Transit System. IIq -7 plemoranduTt to City Manager from Director of Public Works regarding traffic signal at P:oolf and Melrose. 1.1erorandum to City Manager from Redevelopment Specialist concerning Design Review. Ilrl9 L-lerrorandum to City Manager from Director of Parks and Recreation concerning follow-up I on Mark IV recreation problems. la"0 O Letter to City Manager from General Services Administration regarding old Post Office Building. I2X 1 Letter to President Boyd, University of Io1La, from Nitayor Neuhauser regarding the. urban renewal plan with President Boyd's reply. 12.0 '2 Letter to D.1rector of HUD, Des I -bines, from bilyor Neuhauser concerning.housing for j . 3 the elderly. I �- 03 'i t•lc:-orandun to City Council from City Clerk regarding Sunday sales beer and li:luor anoli cations. 1204 s Memorandum to City Council from Director of fluman Relations concerning problem drinking. 1 205 0 City Council July 9, 1976 Page 2 Monthly report for the month of June, 1976, from the Department of Parks and Recreation, 1111 \ F; 2G Recorr.mended Building Program, Iowa City Public Library, prepared by Robert'H. Rohlf and Frank E. Gibson of bUnneapolis. y o Construction Cost and Functional Philosophy for a Proposed Parking Facility in Iowa City, Iowa. •0 City of Iowa City `l DATE: July 8, 1976 TO: City Council `1�n FROM: City Manager 10' / RE: Special Meeting of July 15 IMPORTANT It is required that the City Council meeting of July 13 be adjourned to July 15 in order to have the bid opening on the bonds at 3:00 P.M. on that date. It is imperative that at least four Councilmembers be present at the special meeting on July 15. If it will be impossible for any member of the City Council to be present on July 15, please inform the City Manager's office as soon as possible. City of Iowa CityMEMORANDUM DATE: July 8, 1976 TO: City Council p FROM: City Manager 1ffil RE: Inspection of Single Family Residences A question has been raised as to the policy of the City inspecting single family residences. As noted in the attached section of the existing housing code, the code is applicable to all residential property. If the Council does not wish to continue inspection of single family residential property, then the ordinance should be amended. 010 Excerpts from Municipal Code Chapter 9.30 Mini dousing Standards UNITS AND 9.30.2 INSPECTION OF DWELLINGS, DWELLING UNITS,sROOMING v PREMISES. authorized agent, is hereby authorized The housing Inspector, or his duly and directed to make inspections to determine the condition of dwellings, dwelling units, rooming units, and premises 'located within this City in order that he may per his duty of he generallng the public.heForhthedpurpose of the occupants of dwellings and of the g authorized of making such inspections, the Housing Inspector, or his duly xamine hereby to nd su and rvey apremises, with t all le g authorized agent. Such inspections the consent of the owner, or his duly shall be at reasonable times on thewhenweek tdays bhe ownerwornatresponsible;occu A.M. and 5:00 P.M. or at any aen t emowner or a In .the; event pant or the, authorized agent, is by 4 that the owner, occupant or authorized agent of the said owner of.any dwelling, dwelling units, rooming units OrPremises? sha llreefacceso to allow the Housing Inspector or his duly authorized ent such dwelling, dwelling units, rooming units and gree ices,or at reasonable times, then and in that event, the Housing inspector authoridwellingearch Warra eunitsntroomingall sunits orecure a s premises, ontthe basisto cofsthe refusalgl ized agent to allow said inspector. of the owner, occupant or author 9.30.3 ENFORCEMENT, NOTICE AND HEARINGS. A. Whenever the Housing Inspector determines that there are tion of any reasonable grounds to believe that there hnoticenof suchaalleged violation` provisions of this Chapter, he shall g' to the person or persons responsible therefore, as hereinafter provided. such notice shall: 1. Be put in writing. is being issued. 2. Include a statement of the reasons why it it of any act it 3. Allow a specific time for the performance requires. agent. . . 4. Be served upon the owner or his 5. Such notice may contain an outlinnee of tprovisionsnofh he this if taken, will effect compliance with the p Chapter. The following paragraphs all start with this sentence. "No person shall occupy as owner -occupant or let to another for occupancy any dwelling or dwelling unit, for the purpose of living, sleeping, cooking, or eating therein which does not comply with the following requirements." 9.30.4 Basic Equipment and Supplies 9.30.5 Light, Ventilation, and Heating 9.30.6 General Requirements relating to the safe and Sanitary Maintenance of Parts of Dwellings and Dwelling Units. d Location Requirements 9.30.7 Minimum space, use, an 9.30.9 Rooming Houses -Multiple Dwellings al Procedure of Condemnation 9.30.10 Designation of Unfit Dwellings and Leg City of Iowa City DATE: July 8, 1976 TO: City Council J FROM: City Manager � RE: Annexation Agreement with the City of Coralville In December, 1968, the City of Iowa City and the City of Coralville entered into an annexation agreement. A portion of that agreement related to establishing boundaries for voluntary annexation of additional land by both cities. At a meeting between the Iowa City City Council and the City Council of Coralville on February 19, 1976, there was discussion of the possibility of Coralville annexing a portion of land currently in Iowa City which is adjacent to Cardinal Road. This annexation makes sense primarily because of the commercial development adjacent to the road which is in Coralville and the problem with the railroad crossing at that location. Preliminary documents to accomplish this change have been reviewed by the City Manager and the City Attorney and returned to the Coralville City Attorney for final preparation. In addition, it has been suggested by Iowa City that the annexation agreement be updated for another ten years and the description of the boundaries, which will govern voluntary annexation for both cities, be appropriately extended. It is expected that this agreement will be presented for your consideration at an early date. City of Iowa City • MEMORANDUM DATE: July 8, 1976 TO: City Council FROM: City Manager I RE: Rehabilitation Program The City's housing rehabilitation program under the Community Development Block Grant Program has been an on -and -off affair, primarily because of the reallocation of Block Grant funding. Now it all appears go! On April 5-6, the staff interviewed several rehabilitation consultants and concluded that Mr. Michael Kucharzak of Rehabilitation Consultants, Inc., of Cleveland, Ohio, was best qualified. Enclosed is a resolution and a copy of contract which will be submitted for the City Council's approval on July 13. Mr. Kucharzak will actually begin some preliminary work in Iowa City on July 12. City of Iowa City• MEMORANDUM__-- DATE July 7, 1976 TO: City Council FROM: City Manager RE: FAUS Projects Attached is a memorandum from the Director of Public Works concerning the tentative FAUS project list. The Manager concurs with the recommendations of the Director of Public Works. If there are any questions concerning these matters, it would be appropriate to discuss them at an informal session early in the fall. CITY OF. IOWA CITY DEPARTMENT OF PUBLIC WORKS MEMORANDUM GATE: June 25 1976 TO: Neal Berlin FROM. Richard J. Plastino RE. FAUS Projects the City was required to submit a tentative On June 24, 1976, h the funding list of FAUS projects which will take us throuq period of October 1, 1977- the conclusion sneering has made us come to FAUS projects Discussion in Eng' few big that the City would be better off with projects, such as intersection rather than a series of very small 90 'signals, which take a large amount d through the FAUS procedures compared personnel time to to the amount of Federal funding received. ing over the projectof thes for FAUS re existing and two We have listede our (Two roject projects are next two (2) Y possible to sell Council however, one of the projects does not fall are new. I believe that it will be P have some difficulty on our philosophy; plan and we may within the five year p with this. The projects are listed below: istto 1, Muscatine Aenuecfrom F trdate::espringScott Blvd. spring, 1977. Cost: $550,0 2. Market and Jefferson Signal System' Cost: $67,000; contract date: Spring, 1977- 3, Mormon Trek Blvd-/'4est Benton to City Limits. Cost: $260,000; contract date: Summer, 1977- q, Gilbert Street/Hwy.#6 Bypass, south 0.5 miles in- cluding intersection with Hwy. #6 Bypass. Cost: $710,000; contract lenown. Plans and tting: unk ber, 1977. specifications committed by Octo This may be a good discussion for our Tuesday meeting. RJP:bz cc: Gene Dietz s • City of Iowa City DATE: July 9, 1976 TO: City Council FROM: City Manager rvA -1 RE: Letter from Mrs, Del Knight, Sr. concerning Explorer Post Attached is a letter from Mrs. Del Knight, Sr., concerning activities of Explorer Post 222 which is staffed by members of the Iowa City Police Department. Also included is a memo- randum from Sgt. Dave Harris, the Explorer advisor, concerning the matters discussed in Mrs. Knight's letter. Mr. Roger Knight volunteered to participate in the activity and left in approximately 24 hours. It appears that the Explorer Scouts have handled the matter in a manner which the members deem appropriate. ® 9 bas 7th AVE. colwvil],•, rowa Jude 23, 1.976 ci ty of Iowa city council Respected members: I'm upset, I'd like my sons nam, cleared. His punishment for lack of +ppetite for a steady diet of profanity and his concern over the undue strain on a previous leg injury causing him to leave the Police Explorer Post 222 summer academy seems to be a punishment not fully thought out. Although it was a voluntary activity and he elected to go, I have been informed that in the upcoming years every member of Post 222 will be required to attend. Our people young and idealistic join an orginization whose own code includes a clause saying the dignity of "man" is to be upheld. Then they disregard this important rule. My son left the academy after medical advice and attention was denied him for a painful leg injury of previous date agra- vated by strenous activity. His lack of appetite for a steady diet of profanity was not appreciated. Perhaps profanity is considered "tough" or "cool" but not in my home. As a Parent I thought any organization connected to the Boy Scouts of America would be admirable. So much for my apathy, my lack of investigation, Abut you, the Council, support their organization. Are�Ji--,-'c- ing it? Mrs. Del Knight Sr. ��/fGey ghty of Iowa City MEMORANDUM DAT11 June 30, 1976 TO! City Manager, Neal Berlin FROM: Sgt. David Harris, Iowa City Police Department RE: Explorer Advisor, Iowa City Post 222 Actions Taken by the Iowa City Explorer Post Surrounding the Activities of Two Explorer Members, Roger Knight and Glade Cook On June 3, 1976 the Des Moines Police Explorer Post held a seven day academy for police explorers at Camp Dodge in Des Moines. Prior to this date of June 3, 1976, approximately 8 members of the Iowa City Explorer Post 222 volunteered and showed interest that they wanted to attend the seven day academy in Des Moines. On two separate occasions prior to the explorers leaving for the academy, the activities surrounding the academy were explained in depth to all the members so that the academy would be no surprise to them once they arrived. It was further explained to them that the activities that were involved in the academy were of a military fashion. It was explained to all the explorers that the activities would be strenuous for the entire seven days that they attended. They would be asked to take part in physical activities that would be strenuous and also were going to have to conduct themselves, while at the academy, in a military fashion. This fashion would be things such as saluting higher ranking officers Page 2 • • Letter to City Manager and also standing at attention for long periods of time and also keeping their living quarters in a con- dition so that a white glove inspection could be made at anytime during their stay at the academy. June 4, 1976 approximately 24 hours after arriving at the academy in Des Moines, two members of our explorer post chose to leave without excuse. The facts surrounding their leaving are as follows: An interview with Roger Knight, Assistant Chief of our explorer post revealed that the reason he left the academy was because of a knee injury that he had prior to the academy. The knee injury was discussed with Roger Knight before leaving for the academy with this advisor. This advisor was assured by Roger that the knee injury he had would not cause any problem during physical activities at the academy. Roger further stated to this advisor that after arriving at the academy the injury that he had prior to this was aggravated due to the physical activities -that the explorers were forced to take part in. He stated that if he did not take part in the physical activities he would have been ridiculed by the other explorers who were attending. He stated that he had conversation with an explorer Sergeant, who was his direct supervisor during the academy and that the sergeant did not see fit or failed to report this injury to his superior, which would have been Sergeant Breining of the Page 3 • Letter to City Manager Ucs Moines Police Department. Roger further stated that subsequent to his leaving, he invited another explorer If our post to join with him in leaving. This explorer is Glade Cook, who is a patrolman with the Iowa City Police Explorer Post 222. June 11, 1976 three advisors from the Iowa City Police Department attended the graduation ceremony held at Camp Dodge at 7:00 P.M. in the evening. Prior to the graduation, this advisor, while accompanied by the other two advisors, had a conversation with Sgt. Breining of the Des Moines Police Department, who is the head advisor of the Des Moines Police Explorer Post and also organizer and overseer of the entire academy that was held at Camp Dodge. Sgt. Breining related to me that he became aware of Roger Knight's knee injury at approximately 4:00 P.M. on June 4, 1976. He was advised by other members that Roger Knight and Glade Cook were leaving the academy and saw fit to talk to the boys before their departure. Roger explained to Sgt. Breining his aggravated injury and Sgt. Breining had consented to let Roger take part in the administrative duties of the academy and would excuse him from all physical activities throughout the academy. Sgt. Breining further related that Roger Knight wanted no part of administrative duties and had chosen to leave the academy. Sgt. Breining then talked to Glade Cook and asked Glade if he wanted to be a leader or a follower. Glade stated to Sgt. Breining that he chose to be a follower and was going Paye 4 Letter to City Manager to leave the academy with Roger Knight. June 22, 1976 the advisory board of the Iowa City Police Explorer Post 222 held a meeting prior to the regular scheduled meeting of our post. Present at the meeting were Frank Burns, Charles Singleman, Linda Crock, and David Harris. It was decided after our meeting that we would poll the entire membership of Post 222 in an attempt to ascertain their feelings surrounding the disciplinary action that should be taken against the two explorers. A subsequent vote was taken of all the members of our post and a second meeting of the advisory board was held later that evening, June 22nd. It was decided by the advisory board that the following action should be taken against the two explorers involved. Roger Knight, Assistant Chief of Post 222 was demoted to the rank of patrolman and suspended for a period of 30 days commencing June 1, 1976, and was also asked to reimburse Post 222 the $45.00 registration fee for the academy. Glade Cook, Patrolman with the Iowa City Police Explorer Post was suspended for a period of 30 days commencing July 1, 1976 and upon his returning, August 1, 1976, would be under probationary status for a period of 90 days. He was also asked to reimburse Post 222 the $45.00 registration for the academy. Respectfully submitted, Sgt. Dave Harris Iowa City Police Department Advisor/Explorer Post 222 DH:cw 11 • VNI city of Iowa city MEMORANDUM DATE: July 6, 1976 TO: Director of Parks F, Recreation, Superintendent of Recreation Center FROM: City Manager r11� RE: Rifle Range The City's risk management consultant expressed significant concern about the use of the rifle range at the Recreation Center. They felt that this exposure offered greater liability than virtually any other operation of the City. I have reviewed the releases and the operating procedures for that program and concur with their conclusions. There are several major problems, including the fact that the release may not relieve the City of responsibility, the City is providing the ammunition, and the program is not supervised. Please make arrangements within thirty days to phase out this program. cc: City Council Director of Finance ,r .. C� t/%C:. % I /� r::,:•Cil r`. f.a t]U0 July 7, 1976 I limi ly R. Si.ouglLton 916 Oal:crest, Apt. A Towa City, Town 52240 Dcar 1.1s. Stoughton: Thnnk you for your letter to clic laity Council oil laderly (lousing in Towa City. 11Te members of the City Council ::hare your concern and desi.re to have a (lousing for the lilderly Project constructed in downtown Iowa City. '111is dosire was reaffirmed by the present City Council only last week. 'file Council is also of the opinion that housing for elderly persons which is located near the downtown area would offer many locational advantages whicli would not exist in outlying locations. 'Ilse Council is, however, also of the opinion that some elderly persons would prefer to live in a quieter outlying location. The Council has diligently attempted to provide for elderly housing in doT•:ntown Towa City since 1972. llowever, because of the high cost of land and construction in Iowa City, as of this time no housing of this type has been constructed. The Council will continue in its efforts to obtain close -in housing for elderly and handicapped persons. The City Co;+ncil also shares your concern for the aced for providing tr:+nspurtation for elderly and handic:Ipped persons. However, the Council docs not think that the proposals which have been made previously by bir. Oxford are consistent with the best interests of the corununity. 111e City Staff will continue in its attempts to find a suitable solution to this problem. Once again, thank you for expressing your opinions to the City Council. Very truly yours, Aff\ meth Dennis R. Kraft Director Department of Community Development DRF:: sc COMMERCE., o C v CIVIC CENTER. n520 E. WASHINGTON 5T IOWA CITY. IOWA 710 319J51.1800 •IOWA CRY,'IOV A ItL- July 2, 1976 Mr. Kenneth Anderson 327 Slater Iowa City, Iowa S2240 Dear Mr. Anderson: Thank you for your letter to Mayor Neuhouser relative to Urban Renewal development in downtown Iowa City. Urban Renewal funding cannot be used for the purpose of constructing low income housing, however there are periodically other funds available which could be used for this purpose. At the present time the City does have an allocation of 62 units of housing for the elderly which was to be constructed in the downtown area of Iowa City, however the recent litigation against Old Capitol Associates places the status of this project in question as of this time. The City Council has, however, indicated that they are in favor of the construction of housing for the elderly and handicapped in downtown Iowa City and I'm sure they will continue in their efforts to secure funding for this type of housing. Federal regulations require that housing for the elderly or handicapped would be accessible to handicapped persons. More specifically, the federal minimum property standards mandate that housing be constructed in this manner. Because of the limitations on Urban Renewal. funds no renovation of public or private structures will be financed from Urban Renewal funds. However, the City Council has allocated several hundred thousand dollars for the rehabilitation of residential structures , thousand barriers. and the Council has allocated an additional. one hundred th dollars over the next two years for the onel of architectural Once again thank you for your interest in this matter. Vcr/�yyo rs, Dennis R. Kraft Director Department of Community Development DRK/ssw • CNIC CENIER, AIO E. WASHINGTON ST. COMMERCE- ^, IOWA CITY.IOWA 5220 S vV 319.354 -IBM s -IOWA CRY, IOWA July 2, 1976 f.wJN I�lf Community Coordinated Child Care of Johnson County 4-C Subcommittee on Day Care Ms. Alice Atkinson, Chairperson 219 Lee Street Iowa City, Iowa 52240 Dear Committee Members: Thank you for your letter to the City Council on the funding for the City's Urban Renewal project. The City Council has considered various sources of funding before deciding to utilize housing and Community Development Act funds for interim Urban Renewal financing. At such time as the Urban Renewal land is sold by the City to private developers, the amount of money that was recently diverted from the HCDA program for Urban Renewal purposes will then be returned to the various programs from which it was originally div6rted. If you have any other ideas relative to additional sources of funding, I'm sure the City Council would be appreciative of that information. The City Council has also taken action recently which will result in the Committee on Community Needs playing a continuing g the various needs of the community. active role in identifyin I would also like to urge you to contact the Committee on Community Needs if you have other ideas for the utilization of future HCDA funds. Very truly yours, ,6Lelo F7WX01- Dennis R. Kraft Director Department of Community Development DRK/ssw _ Ca MIN r ffic-C,�/•///_J /' ••y/�, CIVIC CEMER. 410 E. WASHINGTON ST. UJfr// lows carr, .owa 52240 _) ��I 319 351 1800 'Jl 7 o mOWa CR1, tOWa July 2, 1976 Mr. Jeff Gilles Ms. Jennifer Hix Building Committee The New Pioneer Cooperative Society 529 South Gilbert Street Iowa City, Iowa 52240 Dear Ms. Hix and Mr. Gilles: Thank you for your letter to the City Council regarding Urban Renewal in downtown Iowa City. As of this time it is not possible for us to give you any information about land costs or proposed taxes in downtown Iowa City, as the City Council has not yet decided on a specific land use plan which will regulate the disposition of the Urban Renewal land. Tentatively, at this time, the City Council has designated major portions of the area between Burlington and Court Streets to be used for housing purposes. However, as of this time the Council has not taken official action on this subject. It is suggested that you continue to monitor the activities of the City Council on the Urban Renewal Plan, and at such time as decisions are made we will be happy to provide you with the information on what the Council proposes to do with the Urban Renewal land. Very truly yours, Dennis R. Kraft Director Department of Community Development DRK/ssw 6 0 ``ab CITY OF IOWA CITY DEPARTMENT OF PUBLIC WORKS MEMORANDUM TO: Neal Berlin City Council FROM: Richard J. Plastino RE: Summary of Study on Separate Waste DATE: June 18, 1976 Collection of Recyclable Solid A review of the available literature and the Iowa City solid waste recycling system has resulted in several firm conclusions being deter- mined relative to newsprint recycling and recycling of other materials. This paper will first list the conclusions drawn from these studies and the remainder of the paper will explain each separate:conclusion. CONCLUSIONS: 1. Iowa City should continue to use separate trucks for the collection of separated material, such as newsprint, as opposed to a rack mounted on the refuse truck. With a rack, recycled products are picked up on the regular weekly routes. 2. The public relations program for Iowa City's recycling program should be stepped up and funds should be allocated for radio, T.V., newspaper and other types of media advertising. 3. The City does need to pass an anti. -scavenger ordinance. This ordinance would prevent unauthorized persons from`travelling ahead of City vehicles on the first Saturday of every month and scavenging paper put out on the curb for the City pickup. 4. The frequency of pickup should be once per month. S. The City should consider only recycling of newsprint and not glass or metal. 6. The City should re-evaluate the market price every 'six (6) months in order to obtain the best price. EXPLANATIONS: 1. In the separate truck approach, no attempt is 'made to mix regular solid waste pickup with recycling efforts. in .the 'case of Iowa City, a separate truck is sent out for newspaper collection the first Saturday of every month or.every other month. page 2. 0 . Collection of Recyclable Solid Waste The rack approach involves pickup of newsprint at the same time regular solid waste is picked up. Tlie`major deficiency of this method is that the newspaper racks on the sides of the trucks fill up more quickly than the rest of the truck.-`. A.trip must then be made to the recycling center one or two times for each regular load of solid waste. Now that Iowa City is using large 25 cubic yard trucks, this situation would consume much extra time. The key to increased public participation in newspaper recycling programs lies primarily in media advertising. The regularity of pickup and length of time that recyclinghas been in.effect are also important, but the most important factor in obtaining and re- taining citizen awareness and participation is public relations through the media. It is suggested that the City obtain free and paid for advertising in the Press Citizen, the Interstate Shopper, and local radio stations. Fxperimental advertising on a Cedar Rapids T.V. station should also be tried. In addition, notices in utility billings, printed door knob hangers,'and announcements made to and by local civic groups will be helpful. 3. Although Iowa City has.not faced appreciable scavenger.problems, scavenger problems do have a high probability of occurrence when market prices are high. With prices at high levels, a separate paper collection program, such as Iowa City's, may become a target for many scavengers. There is no desire to stop legitimate organizations from collecting paper; however, once paper is put out'on the curb on the first Saturday of the month for the City's newspaper collection program, this paper should become the property:of the City., The City maintains its collection program through market fluctuations,idieh prices are both high and low. There is justification for the.City, to reap the reward when the prices are high since only the City's program is also maintained when the prices are low.;,The experience of most cities reveals that a small number of citations will eliminate the scavenger problem quite quickly. An anti -scavenger ordinance is necessary as a legal vehicle to control scavenger activity. It is believed that enforcement could be by the police department through radio contact by the refuse superintendent. 4. A study of several communities reveals -some correlation between frequency of collection and level of participation, although participation is more a function of community/socio-economics and media campaigns. The most definite correlation was found between program participation and length of duration of the program. For example, a program that had been in existence only a year generally had a-lowerpercentage of participation than a program that had been in _effect three years. This would seem to indicate that Iowa City,should;continue its pro- gram, and more importantly, maintain the•;same frequency of pickup for extended periods. The advantage of oncea month 'pickup is the fact that people can memorize the fact that the City picks up the first Saturday of every month. page 3. • . Collection of Recyclable Solid Waste The participation rate in Iowa City's program fluctuates so much that conclusions are difficult to draw; however, it can be noted that newsprint tonnage in April and May of last year was 108 tons with monthly pickup and tonnage picked up in the bi-monthly pickup for April and May of 1976 was S7 tons. An undue amount of weight should not be placed on this difference; however, it is felt that monthly pickup will result in increased participation. More impor- tantly, the monthly pickup should continue without any changes in frequency for an extended period of time in order to build up participation. A study of several communities indicates that an expected increase in participation of about 18% per.year can be expected as the program becomes more fixed in the citizens' normal routine. S. A study of 22 other communities revealed that newsprint is the most economically feasible material to collect. While wastepaper prices periodically go up and down, price increases have not been mirrored by glass and metal container salvage prices. This situation, in conjunction with glass and metal representing smaller portions of solid waste, has resulted in wastepaper being most amenable to separate collection. Typical quanities of recyclable, and non -recyclable materials are shown below: Recyclable Materials (lbs) Non- Recyl. Mate- Tin/Bi News- rials Total Glass Metal Alum. paper Total (lbs) (lbs) lbs/house- hold/wk 4.5 1.7 0.3 12.2 18.7 19.8 38.5* *(excludes brush and yard waste) The small quantity of aluminum and the difficulty of preparing and collecting glass and aluminum, makes the economics of these products infeasible. 6. At the present time, the City has a contract with City Carton Company for which the City is paid 40% of the market price at any given time. The present market price in June of 1976 is $40 per ton; therefore, the City obtains $16 per ton. In order to obtain the best price the City should re -bid at least once every six (6) months. ii'. Stephen L:orri; Superintendent Iovta City Transit Civic Center Ionia City, Iowa X2240 Dear mr. Morris: Our reports it our airspace, This consulting firm of Repititions of this severe manner, hooksFand incendrmoreiar Geneva Accords, The Scout Oath,Sucace, Your intentions are nature, If such equ: fully prepared to re Curmudgeon — is eve, It is my sincex v:ill in no slay allov, ourselves in either shall ultimately fal Stab'iart idiots and remain. F-1 0 CITY OF IOWA CITY DEPARTMENT OF PUBLIC WORKS MEMORANDUM TO: Neal Berlin FROM: Richard J. Plastino RE: Traffic Signal at Wool nd Melrose \�O�D C d' DATE: Jun 5 1976 i The University of Iowa has agreed to totally fund installation of a traffic signal at Melrose and Woolf. They can begin construction within thirty (30) days; however, it would seem appropriate to get informal or formal Council approval. Could you please find our their feelings on this matter in the next few days? RJP:bz cc: Jim Brachtel *City of Iowa Cit • MEMORANDUM DATE: July 7, 1976 TO: Neal Berlin, City Manager FROM: Paul Glaves, Redevelopment Specialist RE: Design Review 1. I attended the Design Review Committee meeting on June 30. At that meeting the plans for a new building to be located within the Urban Renewal Project area were presented. The building is to be located fronting on Dubuque Street, immediately to the south of the mini -park on Washington Street. 2. The plans for this structure clearly illustrate some of the problems the City will face during redevelopment of the Urban Renewal area. I thought you should be advised of this situation. 3. The planned structure is a one story, concrete block building, forty feet by eighty feet, with a full basement. It is to be built fully to the lot lines. No provision for plantings or other amenities is planned. The structure is less than ideal. A single story seems a minimal use of a prime site, but the builder contends he can't build a second story and make it rent to cover the added costs. The single story will probably cause a stair step profile with whatever is built next door on the mini -park site. I would hope that that structure (on parcel 65-2) would not also be only one story. The building is to be ribbed concrete block (normal concrete color) on the front and plain block on the sides. This presents no problem on the north, as the adjacent building will eventually cover this wall. On the other hand, the south side, on the alley will be visible, and will show at an angle from the area around the focal point" and Plaza Centre One. We inquired about the possibility of extending the ribbed block around the corner on the south side, twenty feet back or so, and received a lukewarm response at best. 4. We questioned the intensity at which they plan to use this prime site, and asked Why they didn't include a second story, with offices or residences located there. The response was, of course, economic, and the point was well taken. The added elevator, stairway, hallway, etc., would in their opinion subtract sufficient square footage and add sufficient cost to make the second story not economically viable. I haven't made any calculations, but they may well be right. This is a problem we will face on any small structure. S. Given the present powers of the Design Review Committee, we can do very little about this structure. We will have a little more clout during the proposal review process prior to accepting bids. But, if the economics of a small structure is as claimed in this case, we will be hard pressed to insist on designs which won't pay for themselves. When the topic of design review and coordination comes up again, these are problems to keep in mind. PG/ssw 0 City of Iowa City MEMORANDUM DATE: July 7, 1976 TO: Neal Berlin, City Manager FROM: Dennis E. Showalter, Director of Parks 6 Recreation RE: Followup - Mark IV Recreation Problems As of last Thursday, July 1, Steve Morris agreed to make bus passes available to Mark IV children, as a group, to go to the Horn playground and return to Mark IV. When I called Steve McCurdy at Mark IV social services to make sure the procedure was all set, he said they probably wouldn't be going to the Horn playground in July as their program was already scheduled. I reminded him that the Recreation Division's playground programs would be concluded on July 30. Marily Levin had previously offered to assist the Mark IV Staff with program ideas, how and where to find arts and crafts materials (some at no cost), and in any other way she could. But, as of this date, she has had no response from Mark IV. This episode of the Mark IV story has much the same format as Previous ones. The management and staff of Mark IV do not seem to be as interested in providing recreational services to their residents as we are. /ef • UNITED STATES OF AMERICA orFIvim JUN 1 0 1976 GENERAL SERVICES ADMINISTRATION Region 6 1500 Pnit Bannister Road June 25, 1976 Kansas City, Alp 64131 Mr. Neal G. Berlin City Manager, City of Iowa City Civic Center, 210 E. Washington Street Iowa City, IA 52240 Dear Mr. Berlin: This refers to your letter of June 21, 1976, whereby you indicated that the city will be interested in reviewing the possible purchase of the former Main Post Office property, Iowa City, Iowa, if an acceptable bid was not received at the bid opening on June 23, 1976. No bide were received at the scheduled bid opening on June 23, 1976. Accordingly, please advise us of the results of your review of the city's interest in purchasing the former Main Post Office property. Advice of your intentions will be appreciated as soon as possible but no later than July 30, 1976. Sincerely, e 5; 1 � �- t d, P4 CHARLES W. MC KINNEY Director, Real Property Division Public Buildings Service Keep Freedom in Your Future With U.S. Savings Bonds 0 Jima 28, 1976 President Willard L. Boyd University of Iowa 101 Jessup Hall Iowa City, Iowa 52242 Dear President Boyd: 0 \Zoe The City Council is in the process of reviewing the City's urban renewal plan. Many of the provisions of the plan relate to the interests of the University of Iowa. Certain matters relating to land use and traffic may be changed. It would seem to be desirable for the City staff to meet with representatives of the University to discuss proposed changes to the plan. Specific topics to be discussed include the deletion of the transition zone with that area to be incorporated into the Central Business Core, street closures and other specific provisions relating to the University area. A joint staff meeting at an early date seems appropriate. Your representa- tives should contact the City Manager. Sincerely yours, Mary C. Neuhausser Mayor is The University of Iowa low:, Cep. Iowa 52242 Otflco of tha Prolident The Honorable Mayor of Iowa Civic Center Iowa City, IA 0 Mary Neuhauser City 52240 Dear Mayor Neuhauser: RECEIVED JUL &64 i . e 1 July 1, 1976 On behalf of the University I want to express our appre- ciation for your invitation to discuss the utilization of lands in the urban renewal area, as indicated in your let- ter of June 28, 1976. We understand the difficult and complex nature of the decisions confronting the City Council. do not•want to add to your burden'We s. At the same time, we are grateful for the opportunity to express our long-term concerns for the area bounded by Washington, Clinton, Bur- lington, and Capitol streets. Because of the proximity of three University colleges to that area, I am joined in this letter by the Dean of Eacul= ties, the deans of Liberal Arts, Engineering and Education as well as the departmental executives of Journalism and Speech and Dramatic Art. Our primary concern relates to the fact that the Univer- sity is an integral part of the downtown Iowa City com- munity. As a neighbor, therefore, we are hopeful that future urban renewal development in this area will achieve the maximum possible benefit for the central business core and the entire city, including the University. " In approaching urban renewal, we realize that the central city is being rebuilt to last .at least a hundred ,years. Many of the long-term needs of the City,and.the Univer- sity cannot now be accurately predicted. . Nevertheless,. we should try to anticipate the future and allow enough flexibility so that our successors can respond to the'de mands of their times as well as we to ours. Today as in the 1930s it is not expected that University enrollments will grow in the foreseeable future. Yet, chang- ing educational and service needs will require different The Honorable Mary Neuhauser July 1, 1976 Page 2 substantial h case in point is University Hospitals, where to improve the quality of health p r. P physical expansion i.s occurring princi ally very. The num- beof beds is not increasing. care deliInstead, we are shifting from wards to private rooms and improving service. we also face a difficult space shortage in the law school. This space need is primarily caused by the changing nature of legal education during tional the last decade toward new instruc- techniques. Our outstanding law library will con- tinue to grow even though enrollment does not. Everchanging educational needs at Iowa are illustrated by an article appearing in the student newspaper of 1870 sug- gesting the desirability of establishing a reading room in the library so that students could sit and read books in the library and not be required to take them home. That innovation is now sound academic practice, but it did re- quire space. The colleges of Engineering, Liberal Arts and Education similarly face space and facility needs, now and in the future. These colleges are located directly adjacent to urban renewal land. The School of JCollege of Engineering and the ournalism are located in the same block. Quite apart from the currently growing enrollments in Engineering and Journalism, these programs -have site needs. Journalism has requested an additional Eloor, and there is -the possi- bility that Speech might: appropriately join Journalism in a "communications" we replace g�_cuping. This could occur at the time the Old Armory. At the same time that we are concerned about future communi- cation field needs, the College of Engineering faces de- manding space needs. Changes in engineering education are occurring rapidly as is'evidenced by the recent reorgani- zation of the College's departments. We hope to move Chemi- cal Engineering to the Engineering -Communications block. Compounding this situation are the needs of the Institute Of Hydraulic Research. We are limited in space on the west side of the river for expansion -of this world-renowned research and teaching institute. In the case of the College of Education, we hope Lindquist I will shortly be augmented by Lindquist II. The College of Education now is greatly hindered by being scattered throughout the campus. We are anxious to consolidatc.as The ilonor.able .luly 1, 1976 Pakle 3 0 Mary Neuhauser much of this Collegc as is possible. in recent testimony before the Appropriations Committee of: thstatedrthatal s7owa's bly, Professor E.F. Lindquist eloquently linary measurement leadership grew out of the interdisciplinary of a College of Education that was oncrunguAmeri- sed interchange has sprung hton- together. From this ndjaesmeasuremenhousedLearning. Also, Houghton - can can College Testing and F:o Iowa and we are seeking Mifflin is soon to move to Iowa City, enterprises to attract additional measurement and testing to strengthen Iowa City's economy. Zn addition Ln College of Education programs, the Lindquist Building also contains the University Computer Center. I'he University of Iowa is a leader in computer inh the ruc tion and research. There are space problems whi versity Computer Center faces immediately and in the long- range future. the Pen - Perhaps the greatest new need for snspace south oh _ tacrest will be that of theciacimissionofthishUniversity ments are a part of the P have achieved national in Iowa. In the last decade, not well housed in a recognition. Nevertheless, they. on laboratories as time when they must rely Library well as classrooms- Nearness o tschoolvcould yform a part is essential. ideally, aew of a social science quadrangle. sensi- Beyond these future space needs, we are, like you, tive to the quality of the Pentacrest, originally ppreci nated Capitol Square by the City's founders. We appreci- ate the concern of the City over the beauty of the Penta - crest, and we are anxious to work. with you to maintain the quality is Program which will bring numerous Of that square. That block., with Old Capitol, key to the Iowa Iieritage 3 visitors to Iowa City. thought We welcome the opportunity to join the City in giving to the long-term future as Weso Within the the rimmediate wconecog- nize the difficulty of doing we are straints confronting the City- At the same time, hopeful that today's decisions willnot limit discuss opportunities. we welcome the opportunity challenging and inset In response to your suggestion that representatives of the University meet with the eity staff, I have asked Mr. The Honorable Mary Ncuhauser July 1, 1976 Page 4 Ray MOSSman and Mr. Richard Gibson to give these matters their attention. wit st wishes cc ly yours VI( t4illard L. Boyd President CC: Mr. Neal Berlin Mr. Tom Tobin Dewey B. Stuit, Dean Mr. Ray Mossman College of Liberal Arts Mr. Richard Gibson Howard R. 'J n Dean College of E ucatinn J Robert Herin ,-Dean College of Engineering Samuel Becker, Chairman Speech and Dramatic Art 24 C4,0net Starck, -Chairman Department of Journalism May B,odbeck, vice President Acade is Affairs N . O_MMCI C���IyyyC • �� O 0 • . \� CIVIC CENTER nYLryTON ST. W > IO 4 CITY. IOWA 572 5]7yO 1]191 ]S,.1 B00 •IOMA CASSIIORR 1M July 8, 1976 wYOq "My NEUNAUEER COUNCIL MEMO,,, ANN DALMER CAROLtl AOSSE L P. FOSTER OAVIO FERRET MAA SELZM ROBERT VEVEIIA Nate Ruben, Director Department of Housing and Urban Development Federal Building, 210 Walnut Street Des Moines, Iowa 50309 Dear Mr, Ruben: As a result of the court ruling which nullified the contract between Old Capitol Associates and the City of Iowa City, the proposal submitted by Old Capitol for.Section 23 HAP, Project IA2202 can no longer be considered valid..This leaves the City with an Annual Contributions Contract,,project IA22-2. Contract YtKC9018 dated May 30; 1975 and no viable proposals. The City of Iowa City needs housing for the elderly and a iswunfortunate1on thatsOldsCapitolFor couldenotreasons alone it as planned. produce the structures The City once again has control of the land and is most inter- ested in moving ahead with the entire Urban Renewal program, Accordingly the Council has placed elderly housing on top of the list of priorities for inclusion in the redevelopment project. To assist the City, it is requested that HUD give consideration to the suggestions listed below: a• Permit the City to retain the allocation of 62 units by completing the conversion of the allocation from Section 23 to Section 8. b• Advertise for the construction of the units on a pre -selected site with a known land cost. The land would be sold to the selected developer. The cost of the land has been a pro'31em in the past. This can be rectified, i.e, the City can purchase the land at its appraised thecselectedthe developerPublic a reduced(pri e') and sell to the financial feasibilityPrice thereby enhancing and selection could be performed the project. The advertising City. Performed by your office or by the 0 -2- c. Due to construction costs, land costs, overall problems of high-rise buildings, and the -Council's desire to include an elderly housing structure in the downtown area, it is requested that the allocation of units be increased from 62 to 100. This will pro- vide a more viable project. Perhaps the 38 additional units could be obtained from recaptured funds. d. For consideration is the inclusion of 60 units as individual dwelling units and the remaining 40 as congregate type units with a central dining facility which would be available for all tenants. After your staff has had the opportunity to consider the suggestions above, a joint meeting with you and the City staff may be appropriate to discuss the available alternatives Thank you for your assistance. Sincerely, OC. a �C, ideha�u Mayor //�Y np Pity of Iowa City MEMORAMOV I'VI _ TO: Iowa City City Council DATE: July 8, 1976 FROM: City Clerk Abbie Stolfus RE: Sunday Sales Beer & Liquor Applications Regarding the policy for Sunday Sales Beer & Liquor Applications, as tohow Council When wants to proceed in t efuture I am not clear the the applicants come in for an a have a definite policy. If you consider each a own merit application, I would like to our office will have c tell applicants might, or might not, approve pplicants that °n its their Sunday Sales. Council If the applicant decides to apply, he will have to appropriate signatures, sometimes from town, and the certified get the Resolution, check. a main office out of which will have It �"11 come to Council as a not adopt. Then Council t0 be voted on, either to adopt or after the decision b s vote can be sent necessary, Y the State Beer & to the State where Y, the appeal process can be used. Commission, if Please advise as to procedure you wish our office to use. ® 7 City of Iowa City• \� MEMORANDUM DATE: July 8, 1976 TO: City Council, Department Heads FROM: Director of Human Relations RE: problem Drinking Attached is information relating to problem drinking which Councilman Foster has made available for reproduction. our continuing educational effort for staff anIt is provided as part of d Council. Is Drinking Myths A guided tour through folklore, fantasy, humbug & hogwash by Joe Dolan Senior Program Manager Operation Threshold A good host never lets a guest's glass gel empty. There's nothing hospitable about pushing alcohol or any other drug. A good host doesn't want his guests to get drunk or sick. He wants them to have a good time...and remember it the next day. Why bother to debunk a bunch of harm- less myths about drinking? Because they're not so harmless. For instance? If a guy thinks It's okay to smash down 8 to to beers every night because "It's only beer" ...he could develop a serious drinking problem without even knowing it. We have nine million alcoholic Americans. It's become a national plague. Yet in some other societies, where they don't share out misconceptions about drinking, alcoholism is rare. So the mare we know about drinking, the better we can handle it. The better we can decide whether, where, when, why, how much, and with whom to drink. ll, The really serious probi•m In our society Is drug ubu. Right. And our number one drug problem is alcohol abuse. About 300,000 Americans are addicted to heroin. But about 9,000,000 are addicted to alcohol. It's not even close. It's rude to refuse a drink. Nonsense. What's rude is trying to push a drink on someone who doesn't want it or shouldn't have it. "Ya gotta hand it to Joe. lie can really hold his liquor." Don't envy Joe. Often the guy who can hold so much is developing a "tolerance" for alcohol.And tolerance can be a polite word for need. "What a man! still on his feet eller a whole fifth." When we stop thinking it's manly to drink too much, we have begun to grow up. it's no more manly to over -drink than it is to over -eat. If the parents don't drink, the children won't drink. Sometimes. But the highest incidence of alcoholism occurs among the off -spring of parents who are either tee- totalers ... or alcoholic. Perhaps the "ex- tremism"of the parents' attitudes 13 an Important factor. Very few women become alcoholic. In the 1950's, there were 5 or 8 alcoholic men to every woman. Now the ratio is about 3 to 1. Evidently this is one area where women's liberation is catching on too.well. Pedple are friendlier when they're drunk. Maybe. But they're also more hostile, more dangerous, more criminal, snore homicidal and more suicidal. Half of all murders are alcohol-related. And one third of all suicides. People gel drunk ... or sick ... from switch. - Ing drinks. That shouldn't really make much difference. What usually causes an adverse reaction to alcohol is drinking too' much. .. .. You're not an alcoholic unless you drink a plat a day. There's no simple rude of thumb. Eltperts have concluded that how mach one drinks may be far less importan t than when he drinks, how he drinks and why he drinks. Alcoholism Is just a stale of mind. It's more than that. it's a very real illness. And there is scientific evidence that physiological dependence Is involved. The first round should be a "double" to break the Ice. Breaking the Ice Is a job for a good host or hostess ... not for a bottle. You must have more to "give" your guests than just alcohol. Mixing your drinks causes hangovers. The major cause of hangovers Is drinking too much. Period. alosl alcoholics are skid row bums. Only 3 percent to rk percent are. Most alcoholic peopleis ut 70 percent) are married. employed regular people. All kinds of people. The "Drunk Tank" is a good cure for alcoholism. Nonsense. Alcoholism is an illness, and can be treated successfully. We don't jail people for other illnesses. Why for alcoholism? Give him black coffee. That'll sobor him up. Sure, in about five hours. Cold showers don't work either. Only time can get the alcohol out of the system, as the liver metabolizes the alcohol. Slowly. There's no way to hurry it. The best cure for a hangover is... Everybody has his favorite. But they all have one thing in common: They don't work. What works? Preventive medicine. If you don't drink too much, you won't get a hangovers "1'm just a social drinker." Just because you never drink'alone doesn't mean you can't have a drinking problem. Plenty of.. "social drinkers" become. alcoholic.' Drug? Drug. Alcohol is a drug all right. If you don't believe it, ask your doctor. ' Today's kids don't drink. Sorry, but the generation gap Is greatly exaggerated.I .. ; The kids' favorite drug is the same as their parents favorite i alcohol:Anddrinking problems are rising among the young. The time to teach kids about drinking is when they reach legal age. By that time. they've long since learned what we can teach them. Like it or not, we teach our kids from birth. And they learn more from what they see us do than from what they hear es tell them. m "it's only beer." Sure. Just like it's only bourbon, or vodka or gin. One beer or one. glass of wine is about equal to one average "highball." The effect might be a little slower, but you'll get just as drunk on beer or wine as on "hard" liquor. Getting drunk is funny. Maybe in the old Charlie Chaplin movies ... but not in real life. Drunkenness is no funnier than any other illness or incEpacity. Never trust a man who never takes a drink. You know that's silly. Yet many of us are a little nervous around people who dnn'1 drink „1 don't know any alcoholics." Maybe you Just don't know you know any alcoholics. Some of your best friends may have drinking problems. They don't seem "different." And they usually try to hide their illness, even from themselves. About 1 or every 10 executives has a drinking problem. People who drink too much hurt only themselves. And their families. And their friends, and their employers, and strangers on the highway. And you. O I v Your kids will learn what you tell them about drinking. Ila ha. Your kids will learn i what you show them about drinking. If you i drink heavily; if you gel drunk; the ! chances are your kids will follow the same i example. i It's impolite to tell n friend he's drinking I loo much. Maybe if we weren't all so I "polite," we wouldn't have so many friends with drinking problems. Most alcoholic people are middle-aged or + older. A University of Californla research team has found that the highest proportion of drinking problems is among, men in their early twenties. The second highest incidence occurs among men in their 40's and 50's. Thank God my kid iso t on'drugs! If he's hooked on drinking, he's on drugs. With nine million Americans dependent on alcohol, it's time we stopped pretending it isn't a drug. Most skid row bums are alcoholics. No. See? You just, can't count on stereotypes. A recent study found that less than half the derelicts on skid row had drinking problems. WHY BOTHER is published by the Council on Alcoholism for Fairfax County Inc '(CAFC) 8501 L cc �H' g i- I A few drinks can help you unwind and way, Falrfax,YA U030. Telephone (-,n3) relax. Maybe. But if you seealcohol like a medicine, it's time to see your doctor.- 573.3188. The opinions expressed herein do'not necessarily represent those of Drinking is a sex on l stlm ulant. Contrary to the publisher: -- Ralph T: Paton lialphExecutiveDtrector popular belief, the more you drink, the less your sexual capacity. Alcohol may stimulate interest In sex, but It interferes .NMes S. Fischer with the ability to perform. Director, Public Information Francis ";C Miles Ili "1 drive better after n few drinks.•' Inmost Editor -- states, the legal definition of "driving ' under the Influence" Is a blood alcohol - - - - level of 0.10 percent. But scientific testa have proven that even professiondl drivers'abilitiesdiminish sharply at - - levels aslow at; 0.03percentto 0.05 per. - - -- cent... just a few drinks. Not only that, but Judgment is affected, loo. So people think - they're really driving better than they are. All that publicity about drinking and driving Is ... True. Al least half the fatal highway accidents Involve drinking. Alcohol is stimulant. It's about as good a stimulant as ether. Alcohol acts as a' - - - depressant on the central nervous system. `V6 • Recreation Department Report for June 1976 Bob Lee, Superintendent July 1, 1976 This month brings a close to FY 76 and a fairly successful report on at of the stated goals and objectives. The levels of service for the summer la Program and the winter sports activities are 100% complete. However, due to budget cuts in FY 77 the la Playgrounds the operation 77,of eOPlayground program has been reduced to below 1973 levels with an 14 The Pool does not have lighting for night swimming summer rather ha0 thesites 1973 level servicetcannot be reached until this is accomplished. Y Park The ASERP program was funded to serve 13 school sites but only operated in 11 during the fall session, 11 in the winter and 10 in the spring because of: school staff and/or parents didn't want the program. or 2. There was insufficient interest to fill the I. The spring 309. During groups. The enrollment figures are: fall 367, winter 409, g the winter session we held a program at Mark IV. The goal of providing experimental programs to meet changing conditions was well met with kinderasses _ invitational softball gtournament �for men andlwomenll league,'free play day swim, valentines and kites and an overnight ski trip for teens. An unplanned Christmas, — workshops for Christmas, and budgeted program for the handicapped was started in the fall. This program Piloted by the University of Iowa Recreation Education Program in 74-75 became known as Special Populations Involvement (SPI). A full time .theraupeutic Recreation Special- ist was hired by the Department to conduct a program supported b Many activities were tried most of them being successful and Special— different individuals now Y Public funds. participating in summer activities (excgrowing with 120 Age group). The specialist, Judy Boerama, has resigned effective August tleandlwen are actively seeking a replacement. During the summer beginning in mid May Janet Lown, a University of Iowa student is assisting Judy as an intern. The fourth goal for expanding tennis lessons to Mercer Park courts is 100% Eighteen different class groups for 136 youth and adults were completed with a full instructional program being conducted both spring and summer. month of June. conducted during the A leisure use study goal was not funded and thus is incomplete. The goal of repairing the Recreation Center roof is 100% completed and contractors damage repaired. In addition to the employment of Judy Boersma'the other permanent changes were the transfer out of custodian Pam Maher and the transfer in of Debra Wyjack both from Public Works Department and the em to Personnel part time with ASERP program. P yment of Jean Spector, perm, 0 2 Office hours for registration were extended into the evening to better serve 41 the public beginning in September 1975. Some of the problems occuring during the year were: 1. Mercer Park tennis court use conflict with South East Jr. High P.E. and public. 2. Thievery of billfolds, purses and clothing from game and locker rooms. 3. Teen age delinquents intimidating and harassing people using the Center especially around the east entrance and parking lot. In staff's opinion this is the #1 problem to be corrected. I believe 'a drastic up grading of the parking lot and entrance way is most important towards a solution. - 4. Staff transportation. 5. Transportation for SPI. 6. Equal sports scheduling for men and women. 7. The impact of increased fees and charges Physical changes to division facilities by Park Division include in addition to the roof repair: 1. A cement ramp and opening of the patio fencing outside the east entrance. 2. Installation of toilet fixtures, altering of entrances and the ordering of wider partitions to accomodate the handicapped. 3. Correcting of wading pool leak at Mercer Pool. " 4. Conversion of 2 Center store rooms to offices. 5. Installation of ceramic tile on floors of lower level rest rooms. (contracted)• 6. Plans prepared for an elevator in the Center tabled. 7. The Optimist Club purchased a wall weight machine which was installed to replace our rather trcublesome bar bell system. Other items worthy of mention here are: 1. A"no smoking" policy for areas of the Center except meeting rooms and offices has been adopted. 2. A participant evaluation form is now being used for all programs. 3. The Special Olympics for handicapped held in April, and the SPI Halloween Carnival and the special instructional swim program were especially well received. 4. The evening dance for senior citizens was a great success. 5. The growing interest in adult lap swim at the Center both day time and Tuesday and Thursday evening. It has slacked somewhat during the summer but that can be expected with other outdoor interests. The adult hour at Mercer has been a disaster although we make frequent announcements. The records speak for themselves: Wed. June 9 - 25 put out for 10 adults Mon. June 14 - closed Wed. June 16 - 16 putout for 0 adults Mon. June 21 - 36 put out for 0 adults Wed. June 23 - closed Mon. June 28 - 53 put out for 2 adults Wed. June 30 - 25 put out for 0 adults • Average of 31 put out for 2.4 adults 3 • 6• The especlnlly 7• lengthy ice skating, season. The growing interest sports activities. in women's B the very fine Festival of Arts exhibit and.the cultural arta events in the center and parks. I. Accomplishments for June. A• Administrative 1• Two University of Iowa interna, Howard Batts and Tom Ivan in stay and will continue For 600 hours until mid 2. Barbara Eastland, a 16 8. began work to helpYear old confined August. with tennis court reservations onto a wheel chair, has volunteered 3• Staff participated in several radio 3 afternoons a week. broadcasts to promote summer activities. B. SPI I. Activities started and functioning movement, softball, easy, for es, art populations are y bowling, science g exercise, movies, arta and crafts t t, 2. A car wash to club, gardening and awimmin • Poetry, Mall Mobile station onse nSaturdads for the BrookfieldgZoo as man 1 June 19. Trip was held at the y as they could handle. They washed 50 cars, about C• Physical Activities • 1• Thursday avenin 2• Archer g has been scheduled for volleyball in the Center. 3• An over conduc30 ted at Hickory Hill on Monde to organize league was Y evenings. g requested Perhaps by an emen_rli but an attempt Produced only 2 teams. Perhaps an earlier start in the season might prove successful, 4• A successful playground track meet at City High field and 'a campfire program at Hickory Hill were held. 5 ellAll tennis classes started atood weather. Cit. Park and Mercer Parks and going g D. Swimming I. Three pool programs proceeding well but some rain and cool weather Problems. Paid attendance for June is less than 1975: City Park 1975 1976 23,953 Mercer 23,731 17,671 Center 13,113 Total 7'407 _ 7,602 49,031 E• Social and Cultural Activities 44,446 1. The senior citizens Old Creamery Theatre 2. A Program known as Performances, was took a bus trip to the Amanas and a trip to the in Garrison. "Summer Celebration", a series of musical and dramatic conducted on Sunday in City Park and the Mini park on 9 4 Monday evening. Very well received. We have been Chamber of Commerce for future financing for mini • in contact with the balance of the summer. We hope to know soon if park 3 Many classes began in a varier of Will Finan for the Y cultural arts they will finance it. II Planning for Youth and adults. A. Several out of town bus trips are being planned for July and August including one for handicapped to the Brookfield Zoo B• An ice cream social in �a first). raise funds for City Park is er scheduled s. July 18 in order to the zoo trip volunteer expenses. C• TWO tennis tournaments will be held, one for those in the lesson program July 6 - 9; the other is the Johnson County tournament in cooperation with the University of Iowa on July 16 - 18. D. Playground special events for July will be: Dog Show - 8th, Pint Sized Carnival - 14th, Swim Feat - 20th and a Field Day - 29th. E. An invitational swim meet for at the Recreation Center. special populations is scheduled for July 17 F. The Art and Farmers Market will open on July 3 under the College Street bridge on Saturday morning. C. The two interns are planning a leisure needs survey which is designed to • give the department some helpful information. H. Softball tournaments are being planned for the mens and womens teams. 11 TO: FROM: RE: C • City of Iowa City MEMORANDUM DATE: July 6, 1976 Dennis E. Showalter, Director of Parks 6 Recreation Bob Howell, Park Superintendent June Monthly Report This June report marks the end of Fiscal Year 1976. Looking back at the Goals and Objectives outlined for FY 76, all have been Implemented to a degree and, in most instances, the objective has been attained. Park improvement and development under the Capital Improvement Program was delayed due, in part, to budget cuts and changes in allocation of federal funds. Most of these funds have recently been reinstated for neighborhood park projects. Bid proposals for various equipment items will be submitted within the next thirty (30) days. This equipment will be :installed in Northeast Park, Villa Park, Willow Creek Park, and South Hollywood Manor Park. Four (4) youths started work on June 14 in the Park Division under the C.E.T.A. Summer Employment Program. These young people work twenty-eight (28) hours per week. One additional person was employed as Park Security for the summer months. As part of the Capital Improvement Program for neighborhood park development, 235 trees and shrubs were planted. The breakdown Is as follows: Northeast Park - 35 Willow Creek Park - 60 Villa Park - 90 South Hollywood Manor.Park - 45 Five (S) Park personnel Trip on June 8 hosted by Forestry. took part in a Tree Pest and Disease Field Billie Hauber, Superintendent of'Cemetery- A compilation of the number of mowing operations performed during the month of June multiplied by the number of acres mowed revealed a total of approximately 1,585 acres mowed. This amount does not include all the park acreage but reflects only those acres maintained at least once every three (3) weeks. Several areas are mowed once a week. Park Division June Monthly Report Page 2 Two (2) new crew -cab pickups arrived in late May for use by the Park Division. The new plantings on Washington Street will be the responsibility. of the Park Division as of July 1. City Park Zoo officially closed June 30. All the animals except the prairie dogs have been re -located or sold. Bever Park Zoo in Cedar Rapids will take the prairie dogs as soon as their new facility is completed. The following projects were completed during the month of June: 1. Repaired bridge washouts at Court Hill Hill Parks. and Hickory 2. Installed temporary parking lot at Mercer Park. 3. Installed basketball standard - Parkview hard court (City Park). 4. Repaired leak in Mercer Park wading pool. 5. Checked, repaired, and painted playground equipment. 6. Repaired cracks in subdeck at Ree Center pool. 7. Removed tree stump chips in City Park and filled holes with black soil. 8. Maintained gravel parking areas in several parks. 9. Installed softball backstop in Willow Creek Park. 10. Installed new signs and painted pedestrian cross walk in City Park. 11. Sodded drainage ways along new road in City Park. 12. Built concrete retaining walls at south entrance to Oakland Cemetery. 13. Removed old sidewalk and graded area on south side of Oakland Cemetery. 14. Mowed and pruned nature trails in Hickory Hill. 15. Began renovation of log cabins. 16. Maintained and watered all new tree plantings and floral displays. 17. Constructed and installed various signs for the Recreation Division. 18. Built a cabinet for the Animal Shelter. /of 0 City of Iowa City MEMORANDUM DATE: July 2, 1976 TO: Dennis E. Showalter, Director of Parks 6 Recreation FROM: Billie Hauber, Superintendent of Cemetery -Forestry RE: June Monthly Report I. Operational A. Interments 9 B. Lots Sold 8 $ 580.00 790.00 $1370.00 II. Maintenance (not including hudgeted projects) A. Forestry (inside Cemetery) - 44 hours. B. Forestry (outside Cemetery) - 56.5 hours. C. Cemetery -general grounds maintenance - 553.25 hours. D. Cemetery -general shop and office maintenance - 16.75 hours. E. Preventative maintenance and repairs (vehicles and mowers) - 33.75 hours. F. Lot locations, sales and related records - 20.5 hours. G. Outside mowing - 64 hours. H. Funeral time - 114.25 hours. III. Summary of FY 76 Goals A. Completed. 1. Continuation of the annual asphalt road resurfacing program based on an annual cost of $5,000. 2. Graveling of narrower roads and the area by the north storage shed. 3. O.S.H.A. requirements met by installation of new closed cupboards and shelving. 4. Completion of necessary office roof repair. B. Continued into FY 77. 1. Council acceptance of Ordinance and Cemetery Rules and Regulations. 2. Updating of maps and Cemetery records. 3. Supportive walls at Church Street entrance have been poured but aren't backfilled. 4. Sidewalk on Church Street is removed but the area isn't "finished graded". 5. Legal north line not yet established by the Engineers. �r o� e � Cemetery Division June ,Monthly Report July 2, 1976 IV. Contracts and Specifications A. Trimming. 1. Street tree trimming (Noel's) r - completed. 2• Parks tee trimming (Breeden) - completed• 8• Stump gtreelPlantin sg in (Noel's) - completed. C. Street mended for live Plantings inspected, Partial for replacement trees, dead trees Payments recom- mended after later, ordered to be removed D. September 151ina1 payment not to be made Washington Street ' 1976. by the city. Planting contract Partially accepted V. Special - Crew A• Growth retardant Parks - 6 hours, spray at College Green and Happy Hollow 8• Pulling weeds -Civic Center - 9.25 hours. C. Pulling weeds -Clinton and Dubuque Street berms D. Phone coverage in Director's office E. University of Iowa - 17 hours. Deeded god - 4 hours. VI. Y Memorial Service on June 11. Special - Superintendent A. Arranged June 8 group tour of arboriculture Iowa State University specialist, Dr. People attended. Problems with 8• Meeting Epstein. Fourteen C. Meeting conte concerning Proposed Forestry D• Com teachers at Lincoln Ordinance, Complaints solved. In School. 1• Traffic (Engineering) _ 1 2, Forestry - 45. 3• Turf - 32. lef Attachments CEMETERY REVIEW by Billie Hauber, Superintendent of Cemetery -Forestry July 2, 1976 Year Cremations WelfareTotal 1964Income Military Burials 1965 5 0 0 84 $7266.50 8 1 1 1966 10 99 $6766.25 1967 1 0 89 $5983.75 1968 7 1 0 71 $5065.00 4 0 0 1969 92 $7162.50 5 2 1 1970 8 69 $5150.00 1971 2 1 75 $5481.00 1972 5 2 0 68 $5050.00 8 0 2 1973 7 91 $6470.00 1974 1 0 68 $4565.00 3 0 0 1975 91 $6785.00 (Jan. June June I - 30) 2 0 37 $3512.50 1976 9 (July 1, 1975- 1 0 88 $6983.00 June 30, 1976) 1977 (July 1, 1976 - June 30, 1977) • 1 Cost I • FORESTRY REVIEW Cemetery -Forestry erinby Billie dauber, Sup July 2+ , 1976of July Tr T 1 'L'rces Cost T Each Trimmin l"rust,y Removal Removed lent — — — Bud et 60 $48.8'1 $ 3,654.00 ,Ione $ 2,929.00 $51.50 $11,218.00 1'902 $16,831.50 $ 5,613.50 109 $58.28 $11,000.00 1965 225 1964 $34,162.00 $10 ,,, $52 77 $10,450.00 1965 $23,810.p' $60.35 $12,793.00 1966 $25.3 $72.82 $11,318.00 1967 $2s $77.02 $12,370.00 1968 $45.32 $ 4,989.00 1969 $ , $53.29 $12,000.00 1970 $4. $82.12 $13,200.00 1971 $46,'.\ $85.00 $15,645.00 1972 Z $36,877 / $85.00 $12,000.00 1973 $22,750.0 $85.00 $10,405.00 82 1974 $22,375.0_=_ $75.00 $10,000.00 1975 $15,750.00 $ 3,750.00 50 653 $86.54 $15,000.00 $25,125.00 $ 5,625.00 1976 Trees I Planted Project Streets5 1;a ch rimmO.91— -- 3C0 $10.15 916 $12.22 771 $13.37 739 $14.40 B63 $14.82 838 $13.51 870 $14.22 721 $ 6.92 565 $15.70 680 $13.57 683 $11.42 600 $ 8.86 496 $19.80 400 $24.75 415 $27.80 Cost Cemetery/ I •z �J n O � nT i Wop O O � O m -t p Z C1 Year- 1962 ear1962 1963 1964 1965 1966 1967 1968 1969 1970 1971 1972 1973 1974 1975 1976 1962 1963 1964 1965 1966 1967 1968 1969 1970 1971 1972 1973 1974 1975 1976 s • FORESTRY REVIEW by Billie Hauber, Superintendent of Cemetery -Forestry July 2, 1976 FuresLryl BudgetItcmoval Trees COSL Rnm.......1 .. None •$16,831.50 $34,162.00 $23,810.00 $25.345.00 $28.578.00 $40,328.00 $30,860.00 $49,800.00 $46,950.00 $36,879.00 $22,750.00 $22,375.00 $15,750.00 $25,125.00 0 0 0 0 0 0 61 $ 4,754.00 $ 4,160.00 $ 3,500.00 $ 1,250.00 $ 2,500.00 $ 2,929.00 $ 5,613.50 $13,368.00 $13,360.00 $12,553.00 $17,260.00 $27,958.00 $32,947.002 $37,800.00 $33,750.00 $15,980.00 $ 4,590.00 $ 6,970.00 $ 3,750.00 $ 5,625.00 Project GREEN Plan 0 0 0 0 0 0 0 0 0 0 $ 500.00 $2,000.00 $1,500.00 $ 750.00 $2,000.00 60 $48.82 $ 3,654.00 109 $51.50 $11,218.00 225 $58.28 $11,000.00 255 $52.77 $10,450.00 208 $60.35 $12,793.00 237 $72.82 $11,318.00 363 $77,02 $12,370.00 727 $45.32 $ 4,989.00 710 $53.29 $12,000.00 411 $82.12 $13,200.00 188 $85.00 $15,645.00 54 $85.00 $12,000.00 82 $85.00 $10,405.00 50 $75.00 $10,000.00 653 $86.54 $15,000.00 0 0 0 0 $ 2,083.00 $ 1,080.00 $ 7,400.00 $ 5,369.00 $ 6,324.00 $ 6,324.00 $ 8,903.00 $ 7,530.00 $ 8,010.0o $ 8,010.00 $ 8.010.00 $ 2,952.00 $ 5,400.00 $ 2,236.00 $ 8,450.00 $ 8,288.00 $15,000.00 $14,438.00 $18,750.00 $14,492.00 $20,225.00 $15,000.00 $ 8,855.004 $ 8,855.00 $15,000.00 $ 9,380.00 I. Doesn't include spraying or planting. 2. Includes $2,087.00 from Liquor Fund. 3. Dutch Elm Disease losses nearly all removed. 4. $5,000 from Commission, $3,855.00 held over from 1974. 5. Capital Improvements - tree planting. Trees Cost Planted Each 0 0 0 0 135 260 384 433 445 144 130 325 550 637 428 194 160 Trees Cost Trimmed 1:1ch 360 $10.15 918 $12.22 771 $13.37 739 $14.40 863 $14.82 838 $13.51 870 $14.22 721 $ 6.92 565 $15.70 680 $13.57 683 $11.42 600 $ 8.86 496 $19.80 400 $24.75 415 $27.80 $ 8.00 $20.65 $16.47 $17.40 $18.00 $20.50 $17.20 $25.50 $26.25 $22.75 $35.05 $45.65 $58.63 Cemetery/ Parks 0 0 $ 1,000.00 $ 2,031.00 0 $ 1,373.00 w $ 5,058.00 $ 3,164.00 0 $ 567..00 $ 4,258.00 $ 1,370.00 0 $ 6,157.00 City of Iowa City DATE: ,July 7, 1976, TO: City M.1na^er Ideal Berlin FROM: I'`ire Chief Robert P. Keatint, RE: Monthly Report: June 1976 fir. Berlin: 'Phe lollowinp, is a report for the month of June 1976. .JUTTh — AC'PIVI'PY: The Pire Department rerpnnded to a total of 37 emergencies. Total fire losn for the month was relatively l.nw at S9,9U1.U0. All routine maintenance work on equipment was completed during the past month. 'N10 fire fighters attended the :hate Fire School in Ames, Iowa during the past month. 'Phe Chief attended the 14issouri Valley Division Conference at Springfield, T•tissouri. 1RPPURF ACTIVI'T'Y: Iay out work for installation of alarms system in sororities and fraternities will be done during the up—coming month. Respectfully submi ted, Robert P. Keating Fire Chief MONTHLY REPORT • Month of JUN"' �976 — FIRE DEPARTMENT 0 • DAT6 JIRJE 1976 TOTAL TO DATE Fires in Buildings Fires in Motor Vehicles ••••��� 6 7 seti, boss $6,620.00 3,361.46 Number 74 27 Eat. Lose $273.543.11 46,315.79 Fires in Rubbish 2 .00 18 .00 Other Fires Outdoors 2 .00 39 1,500.00 Malicious False AlarmsF5: .00 27 .no Other False Alarms .00 25 .00 Apartments 620.00 14 6,260.00 Dwellings 1 5,000.00 22 26,424.11 Hotels — Motels Other Residential 0 0 •00 •o0 0 13 00 1,4e4,00 Institutions 0 .00 3 20,225.00 Schools — Colleges 0 .00 1 200,000.00 Public Assembly 0 .00 2 .00 Stores — Office■ 2 •00 10 139364,00 Manufacturing O .00 2 254.00 Storage 0 .00 2 2,500.00 Miscellaneous 1 1,000.00 5 1,032,00 TRAINING REPORT • J1JNR 1976 Shift #1 No, of Hours 247 No. of Drills 51 Shift #2 No. of Hours 219 No. of Drills i9 Shift (/5 No. of Hours 227 No. of Drills Q0 TOTAL NO. OF HOURS 693 TOTAL NO. OF DRILLS 130 Ec1UIP MT AT DRILLS 4" (lose 300, Truck #354 11 3" close car #360 12 2111 (lose 750' Truck #361 3 1'." hose 6501 Truck //362 p Ft. of Booster 2301 Truck #363 5 Yt. of Ladders 96, Truck #364 7 Times Pump Used 12 Truck #365 5 11ozzle Lines 12 Truck #366 10 Other Minor Equipment Truck #367 9 Van #369 7 The Fire Dept. officers and Training Officers gave a total of 130 different drills the past month. The firefighters received a total of 693 man hours. All front line trucks and equipment were color coded, to simplify a system of putting equil back on trucks after fire calls. Lieut. Giesking, Training Officer, Firefighter Heinsius and Allen gave a fire extinguisher and linen hose demonstration at the College of Nursing with approximately 50 nursing students participating. Training Officer was appointed Chairman of the Tows Society of Fire Service Instructors, in charge of setting up the Instructors Booth at the Annual St_te Fire School held in Ames, Iowa. The Fire School was well attended by both paid and volunteer members of the Fire Service. The Training Officer attended 3 days of Fire School. On all shifts we have started a driver training pror2am for all firefighters to perform. The T.O. made 11 special inspections this month, due to the absence of the Fire Marshal. One special film was shown to all fire department members, this was a tornado disaster film from Neosho, Missouri. 'Gaining, Officer acted in the capacity of Fire Chief, while Chief Keating was on vacation. This article was written by Apprenticeship Training Committee Secretary, Firefighter Nathan Hopkins: The Iowa City Fire Department and Iowa City Association of Professional Fire Fighters Local 610 are proud to announce that on July 1, 1976 they will put into operation a program of apprenticeship in the Iowa City Fire Department. This program is similar to the programs in building trades and industry. TRAINIL'C "YICPR RPPORT CONT.We 2 0 At ceremonies June 30, 1976 Mr. Clifford Newton of the U.S. Department of Labor, Bureau of Apprenticeship and Training presented to the Members of the Iowa City Fire Department Apprenticeship Committee their certificate of registration from the U.S. Department oC I.nbor. The certificate shows U.S. Department of Labor recognition of the "Apprenticeship standards for the trade of Fire Fighter adopted by the Iowa City Fire Department and International Association of fire Fighters AFL/CIO Local No. 610, Iowa City, Iowa. Mr. Newton has worked with the Apprenticeship Committee since January 1976 in setting up this program. The long range goal of the program will be increased professional fire protection and fire fighting services for the citizen's of Iowa City. The Iowa City Fire Department is the first Fire Department in the State of Iowa to adopt and operate such a program. Background Information 'i'he National Apprenticenhin and Training Standards for the. Fire Fighter were developed Jointly by the International Association of Fire Chiefs and the International Association of Fire Fighters. A large amount of cooperation and assistance was received from the following agencies: Local Unions, Fire Department Administrations, Bureau of Apprenticeship and 'Training Agencies, State Apprenticeship Councils, and Departments of Vocational Nducation. The program has been under development since July 1975. Much of the subject matter in the program comes from the National Fire Protection Association Pamplet 1001 "Fire Fighter Professional Qualifications". The goal of the National Program is the same as Iowa City's; to promote better professional Fire Protection. The program contents and subject matter are easily amended to enable continuous up dating of training.. The will permit the Iowa City Fire Department to keep abreast of new techniques, equipment, and changes in the community. Advancement from Apprentice Fire Fighter to Journeyman Fire Fighter is accomplished in a three (3) year period. Advancement is guaged by testing, both written examination and practical applications are used in this testing procedure. Iowa City's program deals with subject matter for the Iowa City area and the Iowa City fire Department. Such as: Fire Protection Systems, Water Systems, Apparatus, Streets, Pre—Fire Planning, etc. The program incorporated "the Equal Employment Opportunity Act of 1972" and an "Affirmative Action Plan" adopted by the City of Iowa City for use by the Iowa City Fire Department. The lows. City Apprenticeship Committee consists of the following individuals: Committee Chairman: Art Kloos, Battalion Chief Supervisor of Apprentices: Larry Kinney, Fire Department Training Officer Committee Secretary: Nate Hopkins, Fire ]Fighter Committee Member: Robert Keating, Fire Chief Committee Member: Malvin Heinsius, Fire Fighter Committee Member: Dick Craig, Fire Fighter v / Law�GrencCeJZCli. Kinney Training Officer ® 0 X0 31 Cal [rd"P'1a C -UV MW DATE: July 12 , 19'16 TO: FROM: 11,1,,,1 Berlin, City Harvey D. 19i7.ler, Manager police Chief 6S:t�1157L RE: Monthly Report: June, 1976 Attached are the statistical summaries of Departmental activities for June, 1976. The summaries of comp laints and arrestsare noted on substantially different report ill afford moncomp forms. The cumuT.athlyuiredar- tive totals w isons in congruence with the reporting method req by the Uniform Crime it ort, thus eliminating end In month i:allyhng as has been done in prior y addition, the new method will offer the command officers greater insights into the types of activitiesto be es - and give a basic pecially watchful for on the streets, measure of performance that has not been available in the past. 31. Total Complaints received were 1,243 Total arrests were ... ...••••• Traffic & parking Arrests:..... 15158 Cases investigated by Detectives..139 Cases closed by Det:ectives.....• Animal complaints ran slightly higher than in June, 1975; non -domesticated animals appear -to account for the increase. Revenues for impounding were up slightly and down for adoptions, indicating the efficacfaempting tgivesow adoptions of pets only when the prospective user care some indication of having the ability to adequately for the pet. Replacement vehicles were received near the end of the month. The van was purchased for $6,428 by an auctioneer from Ames, Iowa. A meeting was held :with Tom Struve and Gene Dietz in regard to the locker room for women officers. Tom will let a contract in the near future for detailed design drawings. No firm committment hasbeen made as capital to Cheissuef ,vamping of the firing range,,nor the Animal Shelter. 0 . Monthly report, June 1976.... Police Department -z- Three resignations were rIcccpted in June. Officer Heath resigned to accept a position with the Tulsa, Oklahoma Police Department. Clerk -typist Linda Crock will become a Security Officer. with the University of Iowa. Clerk - typist Lee Ann Miller is moving to the Big Apple with her husband ---a convenient arrangement. Part-time Clerk -typist Becky Paulson was promoted to full-time Dispatcher and assigned to the late night shift. Ms. Paulson's former position and several other non -sworn vacancies will be filled in July. Dispatcher Linda Barnhart transferred to the Records Division as a Clerk -typist. CC:•?L4.in:S 2:CEIVED BY POLICE I -- ---..-.. _ _..-•------•-- TAT.. FRTT. MAR. APR.MY. JIM. JIIL.AUC..SEP. O ' 0 2. ?,1 • __�' r i �. �I 3. ;101'7: RY : 0 n.CiJni'.."'1 07. ' AUYO 31 12 4. ?GERl il.: �O,i.•T,<,�T;iTIi'G: 1G. . 1'..�.�.LLT+..:.,1 n i 11. ST 0LE: i Pv'Mr. 1771 184 i2 . :.A i'O.:S 13. ^RO STI Ui ICS:: 1 V V i :2:. STE.., cr.."-71:-CES ej. I OP :SES AGT,—=S5 'AIU i AM) C(iIL)TU: �r i 17. ' TQ O2 1$. PRi"'IEE! 1 ;SS : 19. DISORD RIZ C0T(E'JCi 12 20. : AG'.�11,.Ct : FF ' F' 21. GAi'73Llt1CT: 22. RI'II'G 11?1Z" f;rD!:R TILT. I1.^.'LUETICE OI•' LIQUOR: 23. VIOD17:C;i C-1 ROO A?:D P.RI4I1'G IAIt: 0 • __�' r i �. �I 0 12 19 i 184 i 19 I 4 12 O 0 I I I 0 15 I i 30 0 0 I i I I I 22 35 i 0 0 18 I I i 27 j 200 TOTAL CWLUNTS: 2,731 �'• OTHEIR VIOfA"'1O11G OF TiUXTP:CC n"1) 110TOR V1.111cLE iddi5: / /26. OTlcull Ql••1'li:?JIiO: 27. I SI;S? Cl01is 28. DO -0 : 29. F011t1u: 30. FATAL rOTOR VEHICL1C TIU,:77 AG(:TDFTiT5: 31. 78-IISO 1nL I"Hu l •;OTo , VE-lilcii3 l*a*- (' itCCli; i; 5: j 32. 1)ras, F IMTOR VUICLI-, TiuT .-LC AM11j::Ir;.J: t j 33. GT:CiR T-IJ+i F 10:1111175 3L. i'013LIC nCCID1i15'5: 35. 7012 ncClnl,,iTS: 36. OCcnPn,;ir,;:ni 37. i i' I,usA31 ilCcil_ "i: 38. AIM',AL: 1 110. suzClDaS n^.T?:17-;;u: 111. S:TiD7-11 DFJITII A:1 L2. i -iC,( ri11: o moa-. LL. 201-M T1aunTS: � 115. a1tV;;ul:.;•;S: 57.. 1)ISSIM,, 11.1L';01115: TOTAL CWLUNTS: 2,731 i_a"ES"_S :170E BY ?"DiliCE JAN. FEID. I.7a. AP11.1- Y. J�JI? JII L. ilUG. S -Z" V ••. CG.. a.. g .. a. '::G L'''.RY • I I I � •7. MR VE: CLE I °. C �:wR 154 LTS: 1C. 7C S=.3Y i= =T!' -=EITING 2 __. S--=` ?RC?ER':Y: --,�.iyizg, Receiving, Possessing I 1 v I I � Possessdng, etc. "InV P ^C: . =L=ZED VICE: 17. S--{ CSS\SES: I I Jl?CCTIC L':ZCG I ^. C'_ :SES ACAINST THE FA' - .Y AND CHILDRID4: U,��R 7:= 1\rL"E\nV �I l I I - -.—= -SS: I I 22 I I 14`I- I VAGRPNCY: 26. ALL OTHER 0=F SES:(Dog calls, Criminal Trespass etc.) 27. SUSPICION: 28. CURFED! tuND LOITZRING: 29. RUN Ab1AYS: 30. TRAFFIC: �31. PAR'CL\G: TO'T'AL ARRESTS: 1,243 U n I i35 I 34 i 24 � 1 1 i 1 �IIIII�� II I I 1 I 1 1 i I I I� 1 I 1 i 1 I I 1 i Dog Complaints ':nL Complain Ls 'I'ul a Compl a inLs Impounding Record Voluntary (Dogs) Pick up (Dogs) Own er (Cats) Stray Disposals Dogs Adopted Dogs Reclaimed Cats Adopted Cats Reclaimed CnT P.T.S. Dogs P.T.S. Cats Revenue (in dollars) Adoptions SUL impoundini, Tickets Issued (dogs) Other Animals Picked Up Raccoon Opposum Bats Birds, Focal Wild, other Skunk Livestock Other OYker 1M+,_5 Dog Bites I Cat Bites Rabies (Confiri Dead Animals P In It, Ke 5 a%.%.?�La. IlkSL. !;11 i.!:fi i2 'a';: kl!I:l_ III i'i iiiT • 19 This Mouth This Month This Year (i.nst Yenr _ to Date - 2 a ate/a— /_y_ / cl 57 do �' r' y o� ,/ %r .S S y OO i;c0 n� �3 /D nti�xc� _ A 5 ml Last Year I 0 0 C�5'4v (D-ckavu"-a (CHV DATE: July 9, 1976 TO: Chief Harvey Miller FROM: Cassie Wi.l.liamson RE: Monthly Activity Summary Below you will find a listing of new cases opened and investigated by the Iowa City Detective Bureau. Investigation 2 Closed 2 Breaking and Entering 8 Closed 2 Operating Without Owner's Consent 1 Closed 1 Forgery 2 Embezzlement 1 Closed I Theft 4 Closed 2 False Checks 5 Closed 2 Juvenile Prdblems 9 Closed 9 Assault 2 Closed I Assist I Closed I NCIC Hit - Wanted Person I Closed 1 Armed Robbery 1 Molesting Child by Another Child 1 Closed I rI C.B. Theft 1 Bad Checks 1 Closed 1 Illegal Use of Telephone 1 Closed 1 Bike Theft 3 Closed 2 Threatening Phone Calls 1 Closed 1 Fraud, Soliciting Without Permit 1 Closed 1 Stabbing 1 Closed 1 Missing Person 1 Milicious Injury to` Building or Fixture 1 Closed 1 a e3awe, 1.970 I?Lobert IN. RohV Yrzank E. Gibson 4831 I➢enn Ave. So. ,11o"neupolas., Mn. 55409 TABLE OF C0liTE1iTS Ieetter of Transmittal Introduction 1 Space Requirements Stnmary and Relationships 3 Community Heeds and Library Organization and Ilaterials 8 Architectural, Physical and Aesthetic Requirements 18 Public Area Functions and Space Requirements 35 Staff end tion -Public Areas Space Requirements and Functions 57 APPa:DICES I. Recommencled Sound System Specifications 66 II. Long Range Goals, Iowa City Public Library 69 III. Video Recording and Trans:nissioa Studio 72 i ROE3ERT H_ ROHLF 4931 PENN AYENU.". SOUTH MINNEAPOLIS. MINNESOTA S54O9 (GLI D2G S1OS/3]:-FEDI June 30, 1976 Board of Library Trustees Iowa City Public Library 307 Last College Iowa City, Iowa 52240 Ladies and Gentlemen: We are pleased to submit herewith our recommended Building Program for a new public library facility for Iowa City, Jolla. In the spring of 1975 you had requested Robert Rohlf to meet with you to discuss the possibility of a study of your present library services and to inspect the present library building. Following that meeting and subsequent correspondence and coamunication on March 10, 1975 he submitted a proposal to you which stated in part: "Following several visits to your present library and inspection of your facilities, I feel that it would be economically unfeasible, if not irresponsible, to attcmnt another addition to your present building. She inefficiencies of staff time (.uid therefore cost), public inconv^n- ience and curtailment of service programs, added to the increasin- maintenance costs of the present structures, force me to conclude that only an entirely ne:f main library is economically feasible. For that reason, my proposal is concerned only with a new project, and if this is entirely in conflict ;rith your Board's wishes, I would withdraw the proposal," Our studies and analysis since the time of your accent.ance of our proposal (as mutually- modified) has reinforced the original beliefin the ext.rcne need for an entirely new phy:i(:al facj.lity for library service in Iowa City and the inadvisability and even imprudence in any consideration of constructing Mother addition to the present library building. Our contract of July 117, 1975 provieed that we prepare a recommended Building Program stateme((t ;:hich will 1) Describe the purpose, scope and function of the library buildin-, 2) Dacri.be physical requirements and aesthetic character of the bu ildinE, 3) stablisl; and define the specific areas needed in the building, their purposes, size .requirements, capacities and functional relationships," The recommendations contained herein are meant to neet those requirements and to provide an architect with t':;e functional service and space information needed for the desi(n of a modern and efficient l.ibrr-iy building. ii LIETlc 07 TRAMI— ITTAL _y_ • June jG, 1976 The recoamendation may not ^eet :;ith your unanimous approval and you may feel it is not possible to acceot eve-� recomnendation, We do ask y ,• of all of our reco, ,�ncatio_s ho::evarreflect �" our con�iciera1ion wit}; over 100 public libro buil(;,_ they past20 our collective experiences � -n,,.. in �},c Hast 20 yews, 1'e urce Your s'-ift action in sec;si:.g a new building for improved public library service to Io;rs City citis_ns, Robert H. Roh1f Frank E. Gibson iii IO'r7A CITY- PUBLIC LIBRARY DUILDIR G PROGRAM 101.1. CITY IOWA I2:TR0�TI0;; Over recent years the Iowa City Library Board, City officials and library staff have become increasingly concerned regarding the gxeat need for nore adequate public library facilities for Iowa City, Accordingly the consultants were retained to develop a library building program detailing the specific space needs to adequately provide for the services and collections needed for a truly effective library progran for Iowa City, The consultants received a variety of reports studies and other data which describe the cu -rent characteristics and environment of Iowa City and also attempt to forecast the city of the future. Reports and studies re-+iewed included the follo;ring: -- U. S. Census data (including the 1974 Special Census) -- Public O.ffice Spaces (Johnson Count Regional gional Planning Commission) -- Users and Use o.f the Io:City Public Libr2ry (Survey conducted by Iowa City Public Library �iorari Ser-., Agency, 1975 -- Lon r,-Ran:tee Crals (Iowa City Public Library Board- of Trustees, iiovenbcr, 197.5) Iowa Citv Public Tdbr _r� Annu; l Re its .for 1975, 1974 and 1973 In addition ti;e consultants inte):vieifed members of the Iowa City Public Library steff, the Iowa City City Manager and the Director of the 1 Johnson County Regional. Planning Commission. A detailed questionnaire submitted by the consultants was completed' by the library staff and the consultants in a series of meetings and discuGsions with the library staff on October 17 & 18P 1975 raised specific questions for consideration and decision by the library Director and staff. A preliminary program draft was submitted to the library Director in February which resulted in a series of library staff task force reports recommending specific facilities and requesting provisions for specific services and functions in a new library building. Intensive additional discussions were held with the library Director in April and consensus was reached on significant requirements for a new public library building for Iowa City. As a result of the above investigations and discussions, and based on their professional experience in the program planning of public libraries the consultants sub it this Building Program as their recommendation to the citizens of Iota City, The Building Program for a near Iowa City public Library as submitted herein, for the Board's consideration and approval, proposes: I. To describe the community needs and library organization and materials, II. To describe the physical requirements and aesthetic character of the building. III. To establich and define the specific areas needed in the building their ptL poses their size requirements their capacitics� and i�heir functional relationships. The Building Pro3ram, when approved by official Board action, will be the basic document subnitted to the architect for his guidance in all phases of the buildin.g project. Robert 11. Rohlf Frank E. Gibson 1 w Pcolic ArrrJs Collection Net Sau2xe Feet D-::sirn=_tion cunction D.A. FPS Entrance and Lobby 1,200 ppS Circulation Area & Workroom 700 Desk 1,100 Workroom 4,000R 1,100 20 US I -redia Services 6 410 74 87000 FS Information Ser-fices 300 Desk 300 Card Catalog 200 Files 8 350 Indexes 90 Hap Ca es 100 2•:icrofiln 240 i-icroforms 150 Service Desk 81000 1,000 Shelving 66 1,800 Readers 30 Couier 650 Workroom 11200 Periodicals 117,000 11,700 Fps General Book. Shelving 3,100 -. PPS General Seating 100 850 30 Fps periodical Lounge 300 SFS Lounge/Smoking Room 8 h �ti tih cb, r wy r�y G, J7'.y9 y b r r•'� v .S, r�•S' ,h�' ° r.O•6ZF J Z G ti -, r. 4 4y 'rJ •'Y Gj 1 S 2 L c"4 .y x°ti G� , V •oma'° yyti�sr r 'r, 4~f �. CYly ry G °�• �y i •ti° G •ye O .�''Y y y ° F 2 vj�v = ;o G •tip �� rV yto rf a1� CF G roti d r62 �a 0 �, r v L"e_r:nation Function S?S Children's Room De BIC Workroor/Office Card Catalog Story hour Seating Shelvin- Lavatory Display SPS Meeting Rooms Major Iectingr Room Froj ction Conference Rooms (2) Lobby/Dirplay S_T'S F4blic Rcst Rooms l SFS Nedia Froduction Room nectings/Story Staff and Non -Public Areas ;iFS Administrative Offices Reception and Business Director Conference Assistant Director Au:illiary ITS Community/Extension Services Office Work -room Seatin, Collection Net Square Feet 42+ 33,800 4,625 150 250 $0 75 350 t2 800 33,800+ 2,860 4o 100 204 2,800 21000 100 500 200 400 700 278 158,800+ 33,785 254 Records, Periodicals, Films, etc. 1,270 300 200 500 150 120 500 150 350 I�et Square Feet Desirn?.tion Function _ 2,350 i.?S Technical Processing 150 Office 300 Receiving 1=00 Cataloging 600 Proccssin- 400 General Work 300 flachine/Reproduction 200 Future Data ProceesinG 1,080 NPS Staff Facilities 600 Staff Room 400 Lockers ftoilets 80 First Aid 600 rP7S General Dock Storage 700 NPS General Building Storage 500 Janitorial and Maintenance 100 Supply 100 Yard 1,000 PPS Del'_very/'/an Carage and Dock 7,500 St. ff, Hon public Areas 41,285 TOTAL F -ET ASSIGNABLE SQUARE FEET Add 20;5 for I7on4ssignable (Allowance for entrance, stairs, 8.256 mechanical, elevators, walls, etc. All internal circulation space -within public and staff areas has been included in the area square foot estimate.) "'et Sou=e Fee L 1,500 51,041 25,960 8,825 6,500 IOWA CITY FM LIC LIBRARY Suggested Space Relationships (l;ot intended to indicate relative size) (Not intended to fix locations) S lieeting Rooms Entry Children Circulation Area Ffedia Service •iedia Production Room administrative Offices onmunity/0utreach nformation Services echnical Processes Staff B.S. Book Storage G.S. General Storage PRIMARY D. Delivery and Garage S EC O n1 DAFCY A. CdS Adult Collection S Seating N•PUSLI C V.S. Vending/Smoking P.L. Periodical Lounge V.P. Video Production t BUII.DI1; G PROGRAM I, CO'KMTM;ITY 1iTD3 AND LIBRARY CRCfu;IZATIOi* A11D I•LATE'it IALS Cop ,ahic Service Area and Ponulation The potential inpact of population growth on the resources, services and facilities of the public library has been recognized in the standards of the Anerican Library Association which stipulate that, "Library buildings should be planned to accommodate community population growth for some twenty years plus the accelerated use of libraries growing out of the increased emphasis on formal and continuing education." A recoanenda'tion of the Johnson County Regional Planning Commission in its publication, Public Office Spaces, which states, "Design -future City and County buildings to accommodate a twenty-year growth projection" is in agreement with AL1+ as quoted above. to determine a "design population" for The consultants in order 1995 to be used foz- the purpose of building planning used as its primary source the projections of the Regional Planning Commission. Perhaps a natural assunption would be that the building should be planned to reflect only the population anticipated to be within the corporate limits of to'.,a City in 1995. In fact, the Iona City Public Lib`ary through a variety of contractual and reciprocal arrant cents provides public library service to the whole of Johnson County. It is a reasonable assumption that it will do so in the future Iowa City has been a leader in cooperation with other libraries as Library System, 1965- t} -o or,rnl7.er a.1U h�eadquartcrs of the Seven Rivers ,fibra_ 1973 Predecessor to the r^ast Central 3egional Library), an active participant in the plans of the Iowa State Library and as noted above now provides the "help'inU hes.d" in its in.,sdiate vicinity by Ure provision of library service to much of Johnson County. I It is obvious that the use of the proposed library building by county residents, both rural and urban , will require additional space to be provided in order to meet this demand. liowever, the demands of the county residents will be proportionately reduced by the distance to be traveled to Iowa City and by use of other puolic libraries in the county. It is recommended by the consultants, therefore, that a demand factor of twenty-five percent be applied to those residents of Johnson County anticipated to be living outside the corporate limits of Iowa City in 1995• It is impossible to demonstrate this percentage as statistically valid but Table 22, "Distance of Users' hone rom Library", in the survey, Users: and Usen of the Iola City Public Libras+ . does provide some informa- tion relative to the consultants' recommendation. It is the reco=lendation of the consultants that ',.n adjusted "desigcn population" of 68,912 (rounded to 70,000) as detailed below be used for building planning. DESIGN r0i ULMON - 1995 Iowa City - 10o---� 61,050 Johnson County (remainder) 7 862 2515 (31,450 , 4) 68,912 natio._ (rounded) 70,000 Deni Pon n y ( Cor,.nunity Characteristics Vis -a -Vis Goals Adopted by Iowa Citv Public Library The design population can be applied to recognized standards to indicate general average space needs but a detailed review of local population charact aris tics and pattern of library use is significantly more valid in projecting space and service needs. A thorough review of census data reveals significant variation in Iowa City from national averages. These social and economic characteristics contribute to an unusually high level of public library use by the Ioi:a. City population. Even more importantly, these indicators show increasing gains over the last decade. The census data indicates that the Iowa City Public Library service area is growing more rapidly in population than any other area of Iowa; that the average number of coripleted years of school is 1.9 years above the U.S, average; that 39% of area residents over the age of 25 have four or more years of college compared to the Iowa and the national average of only 10p; that over 6T5 are in white collar occupational groups compared w 18;3 nationally and that the family median income (despite the large member of students) is over 4 2' above both the Iowa and national averages. These social and economic characteristics strongly indicate above average library use and above average demand for librar, services and materials. Every study of library use and users, both nationally and locally reveals a. very- high correlation between high library use and above averag- economic and education levels and high level of white collar occupations. This correlation appear_. repeatedly as can be seen in such areas an Betln!ada, Mid; licnnepin County, lin, and park Forrest, Ill to cite only a few examples. The present use of the Iowa City Public Library (first of all Iowa public libraries in p::r capita circulation and p -,r book circulation), and the increasing prossurcc For additional. services and materials which care impossible to provide because of the extreme physical limitations of the present buildin.- are evidence of the unique social raid economic characteristics of the Iowa City populace d described above -and which require library facilities significantly greater than those required in a more typical American community. The adoption of the Lona Range Coals statement by the Iowa City Public Library Board of Trustees in Iiovember, 1975 recognizes these special cha acteristics of Iowa City in its references to contracts with other libraries and its emphasis on educational, information and cultural goals (see Appendix II). A new library building in Iowa City should be planned with all of the above factors ].I1 mind. It is certain that a well planned library, vital in concept o)f design and fwnct-on, will bring to Iowa City a community asset of educational, cultural, social a -rid economic value which will far outweigh its dollar cost. orrrani,Zational Structure 4'hc purpose of the administrative and service organ, ation of the Iowa City Public Library is to effect the aims- objectives and policies for library service to the community as formulated by the Board Of Directors of the Public Library. The building, in addition to its prime purpose as a center of direct library service to the public, will also be the administrative and technical processing headquarters for the libra--y system, and for future branches and outreach services. Because of this the building should also provide housing for book media vans and related office and storage space. The organization of the library is Planned to be arranged by depart- ation ments according to function or activity, i.e, circulation, inform children's services, outreach coLmmnity service, and technical processes including the ordering, classification, and physical preparation of the materials £or public use. The structure of the orga•niza'tion is sw:1arized by the Table of Organ- ded relationships of the separate functions iya•tion which expresses recOunten to the whole with respect to planning, direction, coordination and control. Subject departments such as Art and h•jusic, although common in large �s are not recormended for cities of less than metropolitan librar_� , 100,000 and are not proposed in this Program- Because the Iowa State }historis located within ical Society Library Io;a City the consultants, after discussions with the staff, do not recommend a large lora Local }history Collection space but pro ride for a modest local history collection in the recommended adult spaces. The low" City Public LibrarY must have adequate personnel to render important mission. Library' effective service if it is to fulfill its P standards Generally recc;amend a staff ratio - excluding maintenance enployees - of one professional for two clerical employees. Recognizing. the significant above average library use and unique population character.lalcs of Iowa City 'the consultants would project a total library staff (excluding maintenance) of 42 needed to rerVe a 19995 "desrtp: population" of 70,000. This number was arrived at by a formula factoring in national standards, average employee workloads tabulated by the annual Nontgomery County (11D) Library survey and present and projected Iowa City Public Library l::e, The space requirements for service and worI; assignments for these 42 staff members have been considered in Section III Functions and Area Space Requirements, . The consultants have reviewed the present Table of Organization of the library. They have also reviewed all of the personnel job descriptions for each employee classification in the library. Particular job responsi- bilities and duties have also been discussed ,rith principal staff members and with the Library Director. As a result of our investigations and in light of our experience with generally accepted library operations and standards we are reconnending the creation of a new classification within the library and also a new but not drastically different Table of The new building should be able to adjust to staff changes over the years, It is certain that periodic reorganizations tiril.l occur to reflect both ch:!n,_-!n library technology and services and also the unique and particular talents of staff members. The new classification .recommended is that of "Principal Librarian" with the edminiztraLive or wori.i.ng title of Assistant Director for Public Service, Ile recommend further that the salary for this position be established at a range 15s above that of the present Senior Librarian classification, The estab].ichmer.t of such a position would better coordinate all T)ublic service and free the Library Director from many of the day to day interruptions, thus allowing more time for planning and cormunity developmcntr and just as importantly, provide more time for direct service concerns for the present department or division hearts. A greater concentration on outreach and community extension services is also projected in the recorzended Table of Organization which follows on the next page. It must be emphasized that the increase in staff projected in this Frown is not dictated by the design of a new and larger building, but rather by the projection of larger population and larger use. In fact a new, more efficient building :rill result in more efficient service. The history of other communities would indicate however that a new library building generates from 20 to 30 per cent greater library use. This factor plus increasing population requires ,eater staff. A new well designed buildin will not by it:-,elf require additional staff. SE:tVICES (?} I0''A CITY PUBLIC LIBRARY RBCOl':M LADED TABLE OF OPCIlEIZATION DIRECTOR SECRETARY ASSISTANT DIRECTOR PUBLIC SCIiVICT,.S (1) PRCCa3SIi7G CIRCULATION Sli:�VICES (3) (1) Directed by Principal Librarian (2) Directcd by Senior Librarian (3) Directed by Library Circulation Supervisor INFORMATION SERVICLS (z) BUSINESS AND BUILDING SERVICES COMMUNITY S) 1VICLS (2) Librarr liat^_rials The quantitative requirements ea_.ressed below for library natorials unich ultir•.ately irlll be housed in a neer building are based on the 1995 "de -i n population" of 70,000. These arc nin-inwa requirements as stated in accord with the standards or Dlidelinec: defined in the publications as listed. The resulting figures which have been evaluated in teres of existing collections of library natcrials, past and potential growth, A th due recognition of bud3et-ary linitations, appear reasonable and possible of attainnent, Public Library Association. Audio Visual Coz*attee ALA, 17u( Public Library Association, Wheeler Joseph L. and GOldhor, Herbert. Practical Adnimstration of public Libraries, hew York; Harper, 1962. Because of the presence of the University of Iowa with its extensive psricdicals holdings and the Iona City Public Library's participation in the Io.ra t?icrofiln Bank no provision is necessary for longer or nore extensive periodical back files, nooks -- 3.0 per capita x 7o,000 = 21.3 000 Adult: F3.ction Non-fiction Refermlae (adult) Juvenile 30,000 120,00^v 150,000 8 000 52,000 Present 11oldings- (110,000) Perio�l= -- one 'Utl.e p:,.r 250 people in the service arca, (i:ationally indexed - retained in their original form for 10 years., preferably unbound) (20,000) (50,000) ( 5,000) (35,000) Adult - 500 titles* 'Tho. recommended f i,Sure of 500 titles per" is a growth of approrinately 25;; Juvenile - 25 titles, 1'es snz .crs 35 titles, (Local regional arta (18) rile -_ 1Gsua - 250 i.ndcition to re�rticip:tion in ,file coorerative, Ei2 -- E;rm - 465 to be available, Ftecor3in,^s -- 00 t - 7 apes or cassettes 7,000 phono discs, ?rvanhlets -- 10,000 (Infornation Center) Framed. Reproductions -- 300-500, ( 0) (400) (100 & 3,900) (410) i II.t�F;CHITECTURAL, PHYSICAL AND AESTHLIIC REgUIREMMITS P.. General T)esign Considerations The modern public library is not a museum or cloister but is a vital, ,,arm, outgoing information center inviting to the public, easy to use and friendly in atmosphere. It should be designed on as open a basis as possible with ,rails kept to a minimum and furniture as uncluttered as possible, For that reason, it is recommended that those building elements with the least likelihood of change be grouped as much as possible to ensure as much freedom of change as is possible in the remaining areas of the building. The plan of the proposed building must represent the ultimate in flexibility so that it may accommodate both the present and future service programs of the library. Many people act almost as though they are in a private home when they are in a library and the atmosphere should be that of a person visiting the homme of an old friend, that is, one of relaxed friend– liness mixed with respect for the property and desires of the host. It would be no5t desirable to include within the design of the building superior examples of art such as statuary, mosaics, etc., and provision for these should be jade in the design plans. A libraiy build.ing should be designed to be used – not merely -to be admired. For these reasons it is imperative that function take precedence over des -57,. It is very possible to achieve a modern functional library that is attractive and dramatic at the sal. -'e time. Because a modern library generates activity and noise careful consideration must L•a Given to acoustical treatment throughout the building. The Prog=-,' calls for special study and quiet areas but the general area^. of -the building ;till be filled with noise and activity and floor, call and ceiling materials, plus the mechanical distribution system must be desi(-ncd with this in mind, Tile ideal public libraY-j strl:cture in a city of the type and size of Iowa City would be a one floor structure. With only one level the transporting of books, other library materials and more importantly, the case with which people nay circulate in and out of various service and collections areas in the library is immensely better than when services and materials are distributed on more than one floor. In some instances, either because of site restrictions such as size or topography, or, in the final design considerations it becomes necessary to use more than one level, the st_•ucture could evolve into no more than two levels. If this occurs, great care must be taken to make certain that whatever the decisions as to the number of levels, the relative size of each level, and most importantly, the f=ctiers relegated to a specific level, the result is the most lori.cal and efficient for public service. When the requirements proL-;l:<v ed in this document are considered certain operating conclusions appear valid. They are: 1) the protean indicates, basically an entire "op^n shelf" collection with public access to -'Jirtllally all of the collection; 2) only linited areas in both ntuiber and space needs lend the,nse.l.ves to a physical separation from,, the rest of the areas; if two floors or levels are nccessaxy, they reed not, in fact should not, be equal in size. The design of the building should: Be architecturally distinctive and e xpres'sive of the character of the libroal, function; Be identifiable as a library and set apart from surrounding structures; Be inv.'iting in approach with nininal setbachr or impediments to easy access; corcentrate all public services in priiiary sp-ce and place all primary spat:(. on the ground .level floor (if the site forces more than one floor ; Provide internal spaces :which are easily adaptable to changing service patterns and chance ng library needs, Srncific Architectural. Considerations I. Exterior i;cquircments a, riltrance: The public entrance should be highly visible and inviting and nust be on Ground level to assure ease of access for all persons including the physically handicapped. Curb cuts from parking areas and public streets must be provided to allot; for consistent ease of access, b. Si.!nla:,7e: Attractive illuminated exterior signs of architectural compatibility :rith the building must be provided. The sign or signs must be designed and lighted in such a manner as to assure easy legibility by passing traffic, c. Parkina: Public parling, short-term and in sufficient quantity is an absolute requirement. larking is a function Of city planning and the library site must be selected with perking as a requirement either on the library site itself or i.rnediately adiacent. It mini,..um of 20 spaces rust be reserved for staff parking and regardless of available off site parking short-term parking ori site should be provided. for library users needinm time only for quick return or pica: -up of --tcr4 I-. All paar,king should be lighted and lighting Fixtures rust be carefully placed out of the path Of driving{ and parking vehicles, mixtures should be selected to prevent broalmre and vandalism, d. Eicc]e pa I- .1 An ani o — --- .. 1 P1iate, serure bicycle rack should be Provided convenient to the rublic entrance,' e, Exterior 1ateria1s: All exterior building materials should be of permanent or durable finish 17iti1 no frequent painting� staining, etc, required. f, Electrical Service: The major electrical service to the building should be underground, -- Exterior lighting should be provided to allow safe. easy nighttime access and also as a vandalism deterrent, might lighting on time switches should connect all exterior lights both in or an building exterior and in parking areas, g. Outlets: Weatherproof outlets for hater and for electricity must be Of vandal proof design and located on all major exterior sides to provide for maintenance and special functions. h. Pl.antinr;s: Attractive landscaping and ground plantings should add to the appearance of the building. Care must be taken in the proper selection in elrantity and type of plantings and ground cover to reduce maintenance problems yet assure aesthetic appearance and attractiveness. The use of rocks gravel. or other hard r.1aterials for ground cover is not , recommended. If area is of sufficient size or shape, an underLxound uateri.ng system should be required, i. Flab i ol_e : Flag poles appropriately scaled to the size of the building should be selected with locki.n.7P concealed or internal raising and loxcringinechanism. j, llook :etu�?: Outside acces:; to be provided to interior rooa of buildir:t;. Room to be appro-:irately 3' x 6' and enclosed with masonry walls and floor and have no connection with heating and ventilating syaten of building. This requirement will prevent the spread of fire should one start due to inflammable materials depo::ited in chute. Height of return must be convenient to user, of all sizes. hoca.tion of return must be carefully considered. If desitn precludes logical location within building a separate outside book return nay have to be considered, 2. Interior Requirements a. General: -- The building nust confora to local building code and standards for use as a public building. The specification.% of the American Standards Association., 14aking Buildings and Facilities Accessible to and Useable by the Physically Handicanmd� A 117.1 — 1961 should be consulted. -- The building should be designed on the module principle and. no interior Load bearing walls will be accepted. The module or bay spacing must be as large as the buri&ct will allow and :mist tnkc into connice.r-atlon the standard library shelving nodule of three feet. Colu:.,ns must be as few and unobtrusive as no�;sible and certain areas (such as circulation, lobby and neetini, roof:l) na;,- require free spans in excess of regular building nodule selected. Because of the requirement that all areas of the building nust be able to contain portions of the library's collection the floor loadint; requirement. throuC,Iiout the building is 1$0 pounds live load per square foot, b, Electz:kcal Requirements: -- Convenience outlets should be provided for standard electrical equi_rmert; floor vacuums, scrubbers, polisher I , clods, charms ng r..achinesmicroform readers audio-visual equipment. Outlets away from walls and pillars should be flush -floor mounted and capped. -- F-Ijor equipment such as copy machines will require 220 volt service. This equipment must be located during final electrical drawin;;s and the staff must be consulted for e7act needs, -- Underfloor duct such as Square D trench duct will be required to circulation desk, media center, information desk, adult information study area and circulation workroom, The enact location of this duct system must be reviewed with the staff, c, Illumination Regulrenent• --Prior to the enerF/ cr.isis library lighting, like virtually all commercial liGntin B, W=s steadily increasing in brightness and foot candle power. This trend has now been reversed but liahtin rex:ains one of the major concerns in library planning. The requirements set forth below provide reasonable standards within efficient energy dcrands. Task lighting is returning as a light source and should be carefully considered in view Of its advanta&­_ s but care must be taken to also consider its significant limitations in most library applications, All llghUng selections must be carefully determined to avoid glare at table and counter tops and to consider both clay Ind ni_;irttime •ariatioss, -- The lightinG level in the building should be as follows: Readiru, areas - public and staff: a minimum of 75 foot candles sustained at floor level. Closed boot: stacks, storage and non - assigned spaces: a minimum of 50 foot cand7.es, sustained at floor level. -- Lighting fixtures in public areas should be of such type and so arranged that light levels as requested can be achieved reGardless of the arrangement of shelving and/or seating. -- The number of CAfferent types of fixtures must be kept to a ninimu_m and the ease of re -tubing must be a major consider- ation in fixture selection. -- Fluorescent fixtures providing uniform overall lighting should be the primary light source. Special effect lighting, incandescent dorm lightsl etc. should not be used except with special approval of staff in .limited areas. -- Plight lightin.- and emergency lighting systems should be separate from General lighting -F ttern and switched separately. The night lighting should provide for illumination at all times the buildin, is closed to the public. This system should also provide for safe staff egzess. (Exterior lights are noted in previous section) -- All General public areas of the building are to be snitched from uanels at the circulation desk. No switches are to be in l;cneral public areas. Individual rooms as called for in this pro-rara shall have individual switching within the room. The switching panel must be readily identified allow variable light volume in each Major area and must r Provide £or snitches other than circuit breakers. -- liGh.Ung in specific storage areas and closed book stacks may utilize task or boo]: stack lighting but this must be reviewed and approved by the library staff. d. mechanical Systems: — Adequate air control and treatment is essential and all systems usedheating and cooling, should have excellent electrostatic filter and humidity control. The systems selected must have 101, level operational noise and high velocity systems are not desirable. -- All temperature controls must be carefully located in consideration of furniture and shelving placement and must be either or locked or shielded type to prevent public adjust- ment or tampering. -- Ito license should be necessary for the operation of any Of the mechanical systems selected for the building. e. Communication g• r. stem,,. The libra 7 will require a complex public address system and a separate telephone system serving both public and inter- office needs, -- The central telephone answering point may vary from time to time. For that reason conduit sufficient for F➢X console equipment must be located at ^ the circulation desk and also at the service {' d_si; in the information Services area, This wily be discussed also in Section 111-B of this program, _` tach public n:-•zvice desk and office described in gran will require telephone con this pro - require connection with the public address sdurt and some areas will also System. The staff must be consulted to review specific time of planni-ig, needs at the " public address system to the major areas of the building desk and proje will require separate control^ from two locations (circulation ction room within meeting room for a . The specifi- cations suggested system are an Monaural speaker s appendix to this should be located in program. _ deterr;ined at required zones as time of plan development, Stereophonic speakers are reco Zended for the meeting room, 4 public telezhone should be located in the of the public entrance, vestibule -- Computer consoles may be necessary in the future at "ariotis areas in the libra for - thosr3 and conduit should be provided e areas not served by the underfloor duct noted above, This ;oust be determined later in consultation with staff, ` T�'%X connections Withother cooperating libraries are that j.s necess essential, plor„al telephone litre provision should be all 1r3'. The TWX :Location may vary from circulation 27 "OrlsoosAnfornation F:orI¢oorn/technical services work -room and these areas each requixe telephone connection for regular non-TI1K needs. f, rlOo__ r Cove_in -- A high e,^.:ade col^crcial carpet preferably wool or as an alternative acrylic fiber, is strongly recommended for virtually all public and staff areas, -- A carpet allowance should be a part of the construction budget of the library but the carpet should be bid as a separate iters and not as part of the general contract to ensure better osmer control over delivery and installation and also to reduce cost and coordination problens, -- Arc' -s reconmended for floor covering other than carpet are as follows: Machine Service Doo,-,, vinyl the Restrooms E,trarce ceratiic tile R00,13 quarry the or brick pavers Boiler and I:echanical Roo concrete If stairs are to be carpeted particular attention should be Paid to either the use of stair edge treaAs or double carpet Pads to reduce the e treme carpet p wear on stair risers. t;. hater_ ial:; and _Pinishc :: -- l:aintenap nee is an expensive continuing iters in any building and bcc�twe library operating budgets are allays loss than actual needs all possible means of reducing naintemmce costs nest be pursued. The selection of all Materials and finishes must be mode with the need for minimal maintenance needs uppermost in mind. Painted surfaces or surfaces requiring iaaxin,,, polishing, etc, must be kept to an absolute minimum. llhile the se7.ecU of more permanent surfaced material may add to the initial cont of the building their resistance to vandalinn and reduction in periodic refinishing will cF.ctually effect significant cost savings in the long run. Plastered, painted surfaces in any public areas are not recommended. h. Graphics/Sicniage• -- Attractive, contemnora-y and very legible signage of both directional and informational character should be an intc,-xal part of the interior design. Graphics should be incorporated into the interior design of all public areas and a specific and coo_dinated sign and labeling system should be integrated with the building graphics system. i. Restrooms: -- Public restrooms should be provided as follows: Adult restrooms not arominently located but easily supervised. Separate facilities, for r..seting rooms are not necessary but unless the main public restrooms can be used from the meeting room without allowin;; accass into the library proper rep-ro.te reetin-. room restroomn should be provided. Children's toilets should be provided in the children's room. : taff toilets sho-old l,e located on each floor level to which staff are assi[;ned. 1].acement of public restrooms should result in easy access yet not interfere with libreay activities, -- Restroom finishes and equipment must be as vandal proof and materials selected (ceramic tile) as conveniently maintained as pcssible. Restroons should contain the following: Electric hand d:rYC -s Vanity shelf or counter .with mirror Parcel shelf and coat hooks Women's restrooms should be eouippad t+ith a coin operated sanitary napkin dispenser floor drain llasulicappod stall and bars j, Elevateors: -- Tna required size of the building and the efficiencies Of operation and cost of site may result in a tyro -floor building. If that is the case the problems of public access, movement of library materials and efficiency of staff ;ork patterns ;ill require two elevators, one solely for staff use and dcli;•ery and one for public and staff use. Under no crcumstMces iz a book lift to be considered in lieu of a personnel elevator, -- 'levators should: Be autom.atic (electric or hydraulic) Accom:mcdate a minimum of 1,000 Pounds Be located within. the ci::culaticn control point of the licraxy and not in an outer lobby Be maintenance free ar.:;. equipped. with the most modern co;_-nc kation and safety devices ilot be selected for Toast cost but for most efficiency over long number of years Be easily and rapidly serviceable locally B, Special Featun:s i The architectural desiGn of the building should accommodate the following features; 1. Exit .1•.lain- To be provided on all public exits other than main exit -entrance, ianic hardware to be used with batter, or electrically operated alarm which can be turned off with a key. Several syste:s are available but t}ie consultants have had successful experience with the Best Alarm Systems. 2. fire Alarm. ------__- I£ possible fire alarm system should be tied into city system. Heat and smoke sensing devices should be considered for use throughout the building, 3. Security Alai;; An overall system should be employed to detect unauthorized entry and movement within the building when closed. If. Bcok� ft Dat�ctio- 1S rieCesenecessaryS•�:otem; An electronic sensing device t0 insl:re library I,1at^_rials are take;u out as intended. (see Circulation control The equipment to be used will be the zase systen tlhich the library currently has provided by, Tatt e 1 "`Pe, °,;•t Corporation St, Paul P , 1:innesota, j. Capt and 1;1t. t:gra _',•e-,.�. = :Ivailable in all including zer to r.e_ti. room fa-ilities. should be visible as i cot;venient bort not obtrusive, public areas ' Facilities iiooics or pegs not ha i^ yrs to,- uit6 shelves are recommended, 6. Public Lockers: Coin operated parcel lockers are recommended in the vestibule area, or in any public lobby outside the circulation control point. 7. Act sculpture: Provision should be made to incorporate permanent sculpture or other art work into the design of the building. It i-- recommended that a minimum of of l of the construction budget be allocated for this purpose. 8. Doors: Door widths should accommodate wheelchairs. All doors in work areas should be 36" in width and should have a holding device to allow passage of book trucks. -- Public entrance/exit doors must be carefully selected for balance, ease of use and secure and easy locking. 9. Drinking Fountains: Should be conveniently located, prefer- ably in connection with restrooms. Fountains should be electrically cooled and of two heights one for children and wheelchair users and one for adults. 10. 17indows. Window treatment is a special design concern for a multitude of reasons. Windows must be located to provide both visibility into attractive, public activity areas of the library thus oervin; as an attraction to the passing public and also to provide visual relief to those inside the building. Winnows selected, both in quantity and type must be done so with heating and cooling costs and maintenance and replacement costs in mind. -- All staff areas with the possible exception of interior rooms and conference or meeting rooms are t6 have visible access, to the outside. a H -- Windows should be e,erable, not fixed, both for ease of cleaning and for ventilation in the event of mechanical failure, -- Window placenent and size mtist take into consideration shelving haichts work counters and normal desk heights to avoid unsightly vicars fro_. outside. li. Display Areas: Picture hanging rails unobtrusive and a part of the desi pi should be located at 6' heights through- out the public areas and at 5' heights in the children's area. Staff should be consulted at time of preliminary design for exact location, --Display cases and bulletin boards should be incorporated into the vestibule and lobby areas and free standing cases should be designed in conformity with the general millwork of the building. The staff must be consulted at design state for theae special features. 12, Wor;,^:oaf: Each general staff workroom must contain a counter and sink and bulletin board for staff schedules notices etc. 13. (1]oc4:a: Clocl: outlets zhould be provided in all general staff xor;croorc3 staff roo:-, projection booth meeting room and in general public areac as final pian deternines necessary for easy visibility, The cloc;: allowance in the general contract ;rust -sovide for nuality, naintenance-free clock„ and it is reco:xmendcd that the actual clocks to be used be selected prior to construction bids and no alternates accepted. 7•, 14, - --W,•��... wui,,ment: All fixture and hardware items specified should be available locally for replacement and repair needs, 15. Nillcaork: The basic millwork design selected for the building Should provide compatible finishes details and surfaces for the normal supply cupboards, work counters doors, etc, but also for special equipment items such as circulation and registration desks, inforzation desk, phono disc and picture book bins and media desk or counter. 16, Refuse: Design should incorporate a sheltered and screened refuse area, III. PUBLIC ARL; FU2CTIMS AND SPACE RsraUIREriE:.iTS The public service and function areas described below are those areas of the building open to the public in their use of library services and resources. These areas with the possible exception of the Auditorium should be considered as primary main floor :paces. Their arrangement design and ease of access should encourage easy access to materials and service. Daze to anticipated changing needs and service pattern the srace should be as open as possible and divisions should generally be achieved by use of furniture and shelving not by walls or partitions. In those areas referred to as rooms partitions can be used but they must not be load bearing. Some specific staff work areas and rooms are described in this section and they relate directly to public service functions and should therefore be considered as primary spaces. A. Entrance Vestibule and Lobby (non -assignable) Only one main entrance to the public service areas of the library should be provided. Additional public entrances would create control problems or require additional staff. However, emergency exits will be required according to local building code. The entrance and exit problem for the i;eetind room can be handled separately if it becomes necessary to do so. The main entrance, at ground level to eliminate steps, should be placed as nearly as possible at the focal point of pedestrian arrival at the building whether from public side -,,alk or librar; par}:ing area. A double -door vestibule should be utilized to prevent drafts and to reduce coolin;; and heat loss. The vestibule should provide: 1. clench 7. Boot rack 3. Public telephone iF. Community bulletin board 5. Ilours of Service sign 6. Foot cleaning mats 7. Public 'lockers 8. Access to auditorium and meeting rooms 9. Electric, traffic counter at inner door The inner lobby adjacent to the vestibule should provide space for display cases, library directory board or stand and special exhibit facilities, bench. ➢, Circulation Area and Workroom - 1,800 square feet This area accommodates the book charging -return -registration desk Which is the central point for visual control and physical super- vision of the entrance and the immediate public service area. The desk must be near the entrance but should not immediately confront the patron. Traffic space about the desk must provide for free movement of those patrons requiring desk service. Space has been allocated in this area for the electronic booI: detection system Moir in use and this equipment must be efficiently planned for in the exit traffic design. 1. Circulation Desk Area - 700 square feet All adult and juve::ile raterials will be charged and returned at this desk. Adult re"istration will take place at this desk. Childron, houpver, Will be reoistured ;within their oim department. The circulation desk, the primary equipment item of the area, ray be Procured in the essential component units as commer- cially nanufac'tured by library equipment firms, or may be designed by the architect to be constructed by a local cabinet firm. Cost nay be low_!r if the letter method is utilized, but is not 36 permissible unless production level of local'£irn is of highest quality. Des,; detailing should match millwork of building. The actual design of the desk and its facilities should be done jointly by the librarian and architect to make certain that space is provided for all drai.ers, files, operations and supplies. A 36" height is recommended but must be discussed with staff. It is assumed in the neo: building that a transaction system of book check-out will be used, either the existing system or one similar to it. The circulation desk should be planned for such a transaction system. The consultants recomumend that a computerized charging system be investigated for use as soon as possible The charging machine or device enployed - either electrically operated filmer or a computerized system will require electrical conduit. The desk location must be carefully determined for ease of "1 access, exit control relationship with detection system and efficient adequate work sm ce for staff. The desk must have clearly defined and identifiable areas for: -- two return stations -- one rcgistration station for library cards -- two charging or check-out stations These station_, must be located to pernit easy traffic flow with no obstruction o; ;citing lines. The return and registration stations are best oriented to patrons entering the library and the charUing stations to those lez- ing the library. The desk should be located adjacent to the enclosed circulation workroo:a and should be placed a minimum of six feet from any wall. The desk area should contain wall shelving for r I double pedestal desk and chair 2 side chair - 1 section of shelving 1 file cabinet telephone b. Return/Sorting Area - 500 square feet 12 -ngle face seetiOns of shelving 1 sorting table book true: storage C. Clerical Wort: Area - 200 square feet 2 double pedestal desks for Work related to overdoes requestsetc. With telephones ' 1 rWorkstati ion should accommodate alternate PBX station and computer access console d. Storaga Compartments (Wall supply cupboards are recommended) for circulation supplies e. Staff Bulletin Board f. Clock outlet g. Mori: coun"cr with sink h. h;cdia i7esk Service Area - 300 square feet Phis <^.r.:a, while open--ithiu the circulation workroom should have separate direct access to the public media vicwing/lis•iening area. The wall separating the media .service area from the public media area should contain 011enings and electrical connections for rear screen projection earphones, and general speakers all serviced from this work- room. All 16mm films will be booked and circulated here. The radia service center should have a ser«ce point With counter service bell or signal device im_aediateb, 39 —1 a permissible unless production level of local firm is of highest quality. Desk detailing should match millwork of building. The actual design of the desk and its facilities should be done jointly by the librarian and architect to make certain that space is provided for all dra.:_rs, files, operations and supplies. A 36" heigizt is recommended but must be discussed with staff. It is assumed in the new building that a transaction system of book check-out will be used, either the existing system or one similar to it. The circulation desk should be planned for such a transaction system. The consultants recoiLmend that a computerized charging system be investi g -a ted for use as soon as possible. The charging machine or device employed - either electrically operated filmer or a computerized system will require electrical conduit. The desk location must be carefully deternined for ease of 'I access, exit control relationship with detection system and efficient adequate irork space for staff. The desk must have clearly defined and identifiable areas for: -- two return st,ztions -- one registration station for library cards -- two charting or cneck-out stations These stations must be located to permit easy traffic flow with no obstruction of gaiting lines. The return and registration stations are best oriented to patrons entering the library and the char,-.i.ng station,; to those lccving the library. The desk should be located adjacent to the enclosed circulation workroom and should bo placed a minimum of six feet from any wall. The des!; area should contain wall shelving for 37 reserves, an electric_ clock outlet, telephone outlet and electrical service to the desk for charging; or computer console equipment. 2. Circulation and Media Workroom - 1 100 square feet TI11J llori:roon 1S O^.0 of U:e mCdt Linoriint Bork ani ser'ihe areas of the library and will provide for several important functions. It is recommended to serve the dual functions of circulation work and also media service. The workroom must be located directly behind or adjacent to the circulation desk. It should also be located immediately adjacent to the public audio- visual and media service area of the library and it is reco;giized that this dual requirement places some restrictions on the architect but the efficient functioning of these services is essential to the library. All mterials charged out of the library will be returned here for discharge, sorting and return to the shelves, In addition, all overdues, reserve request items must be controlled from this area. The media requironc.nts should be physically separated. from 'the sorting and shelving flo:r of material so in effect we are recommending several functions to be separate but co -located without walls or partitions. The supervision of these functions requires an enclosed office to allay privacy not only for pernonnel wttLers but. for concerns dealing with overducs, patron conplaintc, etc, which can be expected to arise in any active e:ervice facility. The circulation workroom Trill include: a. Circulation Office - 100 square feet'. 1 double pedestal desk and chair 2 side chairs 1 section of shelving 1 file cabinet telephone orting Area —500 s quare feet it Bortih 1 =°tions of shelving nk table boot: truck storage C. C).urical Work Area — 200 square feet 2 double pedestal desks requests for crork related to overdues etc, With telephones 1 clock station should accommodate alternate pBg Station and computer access console d. Storage Compartments (Wall s are recommended) for circulation supplies supply cupboard ) e• Staff. Bulletin Board f. Clock outlet g. Mori; counter With sink h. l;edia Desk Service Area — 300 square feet This e. o, , lrhil.c open xithin the circulation r102:kroom Should have separate direct access to the public media V.7Ciil37g/115'te ming aria. The 1+all separating the media service area from the public nedia area should contain ooe ea tiings anti electricc•.1 connections for rear screen projection rplonesI and general speakers a1l serviced from this l;orr,— room. All 16nm fiLns Will be booked and circulated here. The redia sel:vice center :;hou'ld have a service point With counter service bell or signal device irnediately 39 outside the service area wall. Public seating Will be discussed below. The media sei� ice center should have five rear screens (20"x25") each, with projectors lined up on the screens: 16mm, Super8/ReG £S, filmstrips, slides and one for temporary p;:o•° Mors (e,•, u�•,r. 8 Cart. • U,10 1,llplione ,jacks Per screen. All video and audio equipment (plus the switchcrr) should be rack mounted on the walls behind the media desk. Switches Will provide access to the children's room speakers and to other building areas including F.M. loop and the study conference rooms. The video equipment to include three videocassette play- back decks, one Z" color reel to reel deck, and places for videodisc players. Audio to include two turntables, one AIi/I11-1 radio, two audiocassette players, and room for two or three machines in expansion. Those will be wired to Solo - phones and then to switchers which will be Wilzd to audio listening areas There should be at least two video monitors located neer the media desk and z;ired into the switchers. Each r..onitor should hive at least three u:ono headphone jacks with it, with the opticn of an open speaker if neces:.ar . 9 (see appendix for sub este i Cgld mr�nt). Film insp_ctioa machinc, for review and cleaning of 16mm filen will IJ(-' located in work aiea, Tap;; dt:plicakin- machine for c:!ssettes will also be located here and both the inspection e:achi.n' and tape duplicai or still require electrical (110) cornoc..ons, Storage for i&rim films and for a�idio tapes should be r Provided on five sections of single face fila racks, Supply cupboards underneath equipment counters should Provide for storage for bulbs, fuses, spare parts, head sets, etc. C. Medi Servi.c_s - 1,100 square feet ,f.Iis %reit rtuat be looare a C. 41TdOt.L;/ a:i�aC2n;, t0 workrOOm= _,/Media described previously. this is the public area containing most Of the viewing and listening facilities, the library's phono disc and 8mm filn Collection and is the access point to the library's tape and cassette collection. The public area will contain the following facilities: 1. Audio Stations Tiro four -place listening stations. Each station to either a table consist of or a table height cube containing jacks for four oarphone headsets frith channel selectors, 2, Viewing Stations Twelve chairs or chairs and stools in combination for vieiri.ng screens positioned in wall separating area from media wort ooe 3. Service Counter At entry point to nedia workroom, ( -e Circulation ;lorkrco:,, B. above) f Phone Disc Collection Open top, record store t1'Pe racks for 4,000 phono discs (assu;:es over 40,:L of collection in circula.tior,), 5. 8tim I•'ilr,.s 60" high shelving with dividers for 8,, films, Two other 3 sections, single -faced. 6. Audio Tapes aqui Q-tes Stored in media workroom described in previous section. 4! C, 7. 16mm rile Stored in media wor:`oom and booked through media counter. Information Services - 6,410 soup e feet The public service information area is the most important area in the library .nd should b, located near the entrance to the library and in close relationship to tine circulation desk. The Ivey to this area is the information desk which should be visually apparent and easily approachable to all library users. The personnel at this service desk provides assistance with the location, evaluation and use of all kinds of information and library materials both in and out of the library. The information service area will contain the non -circulating reference book collection and specialized reference files, indexes, pamphlets, microforms and the central card catalog of the library, 1. Information Desk - 300 square feet Three station desk, co:mter height (39") located at point of entry to this area. Desk should have three telephone outlets and contain files, shelves, and drawers which should be designed in close consultation with the library staff. 2. Card Cat,; log - 300 square feat The cat:.log will contain cards for all library materials includinl- the juvenilc collection. Provision should be made for 160,000 titles neces::it ming 576 drawers. Cans catalog units of 72 dra:vers caeh should ba grouped in such a mariner as to provide consultation tables or counters between units. It is recommended that fole• units :,nth two connecting counters at 36" height be placed back to back With a s:inilzr ra_u;e thus allowing for eight cases with a total of 576 drawer^ and t:;o double-faced consultation counters. An alternate ul:rn would be four double-faced cases with free standing consultation tahlcs placed opposite the faces of the case. Specific 1 i dimensions vary from manufacturer to manufacturer so allowance is nade for a floor space of 112" x 18" per case. 3. Pamphlet riles - 200 square feet 20 five-dra.:aer legal files. 4, Ind^r. Table s/Cow:ter - 350 square feet of ^punter, a th double dividers should be provided. 39" h-ight is recommended with 8 stools. Tables with book rack dividers can be used in place of counters but counters are strongly recommended. Counter depth would be 30". If tables are used they should be 30" single - faced or 60" double-faced. 5, Hap Cases - 90 square feet Two flat, plan type cases. 6. 1•iicrofilm Cases - 100 square feet Eight cases or alternatively open carrousels. 7, I•:icroform Readers - 21+0 square feet One reader -printer and three microfilm readers plus two micro- fiche reader. Placement must be carefully considered in relation to staff availability and to illumination considerations. The best location would be on table height counter with electrical connections: in cowrJ r and in close proximity to Cervice desk (described balsa). 6, Servi.c•e Desk - 150 square feet The library staff has rearrested a service counter "positioned in front Of the entrance to the p.z-titioned stat]: area for periodi- cal bacl: files. All direCLOr; type telephone calls will be routed her--. Service requests generated by Information Desk will 43 be referred here: locate microi'orm, help with microfilm readers, check periodical holdings, retrieve periodical back files (helped' by page when necessary), show people indexes, directories, consul.Ier information, etc,", ='hI _: dt�sis 4!J,`m thi3r iiltfi the jIl_'. �^_;a ien Leask will pose_ major location considerations for the architect. Careful consultation with the staff during the schematic design phase will be necessary to place these elements in their proper location in relation to public access and to the different materials areas and indexes required, 9. Reference Boot: Shelving — 1,000 square feet Shelving to be divided between 42" counter height ranges and 84" ranges, All shelving to be double faced, 20" deep, Provide for approximate capacity of 8,000 volumes (1,330 lineal feet), io, Seating — 1,800 square fec- 8 t C Ceneral: Provide for 50 readers at both single place carrels and four place tables (1,$00 square feet), b. Study Rooms: Provide for minimum of four individual study roor,.s S x S'(appro::ir.,atel ) y' anti talo 6--OuP study rooms for six Pc1:,ons (150 square feet each). Both individual and group study rooms should be visible frog: outside either by glass panel in door or at least partially dazed wall. Croup study room should be sound conditioned and. contain TV monitor and Speakers wired and OP:-'I,ted from nedia workxoo. r il, Copy Machine - 30 square feet Sound conditioned alcove for coin operated copy machine for public use. Provide separate electrical circuit. 12. Workroom - 650 square feet a, Office: Private office for department head. Provide for .-:.irlc _ad ;ta:i o_ iCc 4_'_` `nd chair, 'tiro Sid -Chairs, , low vertical file e.ad three sections of single -faced 42" high wall shelvi) Office sho+.ild ha:e view of workroom (150 square feet), b. General work statio:s: Provide for five individual staff :cork desk; (3 professional, 2 clerical), Provide three sections of single -faced W1 hi6h wall shelving for review materials, Projects, etc. (500 square feet). This space should be located on primary floor but can be located on secondary floor if main floor size is too restrictive. 13. Periodical Back Files - 1,200 square feet All back file of Periodicals (except for some children's titles) will be stored in this non-public area and will be pagr.l by -the staff on demand. This space should provide for an average Of a five-year bacic file for ah_,rOxinately 500 titles, Because the librar,/ .relies essentially on microfilm for longer back files and also has accesst0 O1.er,1C2:Ofllm files not in its collection (University of Iowa, IO;.a Libra_*y Commission, etc, as noted earlier.) additional storage space should not be necessary. This rcmi or fully enclessd space should be convenient to the public: area crith irree31atc and direct access from the Service D_sk (S- above), Because of the large volume of activit y it must be located on the primary floor. In addition to the shelving the area will contain a two station wort: table for periodical check-in and short term worj: with the collection, 45 F, General Book Shelvinr - 11,700 square feet Essentially the entire collection of this library is available on shelves Oren and easily accessible to the public. The adult book collection shelving (;rith the exception of the reference books provided 'pr ill 1..2'J:::�o shoull p.ovine*'or 117,000 volu_es of a 150,000 volume collection. This inventory capacity figure of 117,000 is arrived at on the "oasis that at least0? 3 = of the fiction and 20;L of the non-fiction is in circulation at any given time. Shelving therefore will provide for 21,000 fiction and 96,000 non- fiction volumes. It is important that minimum design considerations be set forth to enable the collection to be housed in such a manner as to provide logical and easy access to the collection and to avoid a warehouse look. For this Purpose the criteria listed below are strongly reconmonded, Aisles: Pain aisles should be five feet, side aisles should be three feet, Shelvinr_ Hei.aht: All general adult shelves shall be no more than C4" in height, Ra;,es: Shelving ran;;es composed of three foot sections should never crceed 13' in length with 12' considered to be ideal. Spacing of -helving ra175es should be at least 5' on center with 5'6" spacing prc:fc_-red, Arrnr.!a,mr-nt: To avoid inconvenience and confusion to user the ranges should fol'.o:: a ].cgica, location pattern a to enable a sysiematic shelving of the collection and a logical numerical and alphabetical sequel:ce of the mat^_rial. Grouping of rviges should allot" for scatint; of eithera for; --:al or informal nature between f blocks of ranges to allow a reader easy access to a chair or table and also to relieve the visual effect of too many shelving ranges na:sed together, A _portion of the general collection area may be designated as a co::p7..oh':d by l;a u.ai;''atior: of certain collection materials such as fiction, sewing patterns, uncataloged paperbacks, etc, and should be designated at tis.:e of design development, F. General Seating - 3,100 square feet C-encral seating is to be interspersed with fiction and non-fiction shelving ranges to provide for a total number of 100 readers divided on a 2080 ratio between informal lounge type seating and formal table seating. The approximately 80 readers at tables should be distributed at a 2575 ratio bet;;een individual tables and four -place tables, Provide four additional study typing rooms similar to those specified in Information area, G. Periodical Lound - 850 squaxe feet This area will provide for the display oi' current issues of approximately 500 periodical titles and for seating for 30 readers, The periodicals should be displayed on sloping Periodical shelving With standard sin le �aC g ed dimensions of &'g" high is 16" deep, Each section is 36" wide and with five sloping silelves per seCt1CR Can accor-r.,odate 15 to to titles per section face. Immediate back issues (6 to 12 issues Per title) caul be stored behind eachsloping flip -up display shelf. Other types Of periodical rli tiplay and storage fixtu es are also available and final selection should be made at the time of furritur.: specification. The seating, for 30 readers e:hould consist of three four -place tables and lounge chairs for 18 readers, Lounge/smoking Poon - 300 square feet This should be a separate room with individual heating/cooling and ventilation zone. Poon would provide several functions in allowing a . location In the building for readers wishing to "take a brew}:" for a smoke, cup of coffee or soft drink, etc. Poon should be clearly visible O" --r ree.s f)v ;:,n Of a-' -1-:tial ala^.ing, but _nler5or could provide some screening for vending machines. Poon will also reeuire both crater and drain connections and separate electrical circuit for ninimtmt of three vend -!ii.- machines. P,00m should provide informal lounge seating for 8 persons with several coffee tables, I. Children's Room - 4,625 square feet This is the major public service area that could be set apart from other areas. Its location and the manner in which it is separated from other public areas (glass is recommended) is important however in that the children must be encoura.-ed to also use other areas of the library and as they grow older learn the con�iete library services and materials available to the.... 11hile children will register i:ere for their library card all materials to be charged out of the children's collection will be charged out and returned at the main circulation desk. Access to and from the children's room via the circulation desk must be carefully considered. Because of the frequent need to stove large groups of children into the najor r..ceting noon it is hilly desirable to allow a separate direct entrance into ratting room :roan the children's room if both rooms are on the saxte level. The room must provide for a variety of collection materials ,std services and careful consideration must be given to the need for bright and liveZf colors imaginative t,,achics and furniture and equipment of a child's size, lia i - 150 square feet 1 Service 1> slc p low office desk sizould be located convenient to theentrance s ory to the room. The desk will be a focal point for reader's ad and and for registration for children- reference as�istanoe 250 square feet Z. it 7:T'�CDi^•/OL'2'C.^^. - •. .iO=:: F.ta'G1G^.S Of A corbivation office and ;iOrii0O]; lditi; bd0 pedestal desk and chair each. This room is to be used double book selection, progra'''1ing and program p eParaticn. prinarily for r1 counter with storage Should be equipped with shall sink an a � beneath. Mould be best located adjacent to service desk but could be located elsewhere. Workroom should have view into public area tain at least two sections of single-face wall and should con shelving for review and seasonal materials. talog - 75 square feet Card Ca 3• thirty drawer card catalogs for childxcn's collection. Three If the £incl desi n of the building places the children's room telt' ,_djacent to the general public catalog inured the separate card catalog for children's naterrnal can be elizcineed. squ`�e feet t", Story Hour Area - 350 arear, and An area of the room isolated but open to the other set ar,art by desi(� t. features such ar: rai .:-d steps carpeted to form a pini-n�1z•hitheatcr (reco: vended) or. by stepped down stairs i o a pit (nest be carefully cocsidered ar,,,,hitecturally), Should be located near r iciure booi: arca of woo^� and should be equipped with tiii.th an overrx C to media workroom and TV monitor (c ,netceted pT•ovi.•�ien for rear screen projection children':, xnrl:room). 1„-,lay desirable using rear cr,en op=Hing as Puppet stage or as d•^, 50 siu"o fe°t; for storage and pane). as occasion arises Allow Whcn aa:ea is not in use for story or film projection area. t��� Programs can be used as informal seating area. Area should be separated by folding or other Partitions when so desired and what- ever device iv used should be designed to add to the color and liveliness of -the area by means of graphics, Panels or similar device ;. 5. Seating - 800 square feet Should contain a total of seven four -place tables dispersed among the collection to provide for different age levels and types of materials. Fourteen small stools and cushions or hassocks should be scattered about the room with eight located next to the picture book area. Media table containing cassette player and record tu.-ntable with four earphone jacks, slide projector, film strip Projector and 8mm,, projector should be located adjacent to service desk and Provided s.th separate electrical circuit. Four stools should be provided for table. 6. Shelving - 2,860 square feet Shelving in this room will be of various types. Book shelving Standard will be 60" high x 8" deep x 36" Wide for the non -picture book collection. Assuming that 35e; of the collection is in circulation at :ny one time the following shelving is required: Picture books Fiction I bn-Fic Lion 1'110110 recordings 10,400 volumes 10,400 volumes 13,000 volumes 1,400 records P.iCture books rheuld be housed in low book bins similar to phono record bins but no more thin 30" in heignt. Capacity requizcr..entsin relation to use iud"'tes th=t a,combination of 50 picture book bins and 42" high shelving should be used for these items. Fiction and non-fiction books will require 1,700 square feet. Picture book shelving and bins will require 900 square feet. Special shelves 24" deep x 42" high x 16" wide should be pr:: -ded for i;?I'83 2r,: c1CS. AlIO:Ia =C •i of three sections of shelving for these materials requires 514 square feet (rounded to 60). 7. Lavatory - 40 square feet Provide private toilet room with water closet and wash basin. Fixtures should be located at height convenient to small children. 8. Display Area - 100 square feet Open display area should be incorporated into layout adjacent to story hour and entrance areas. Should be part of major traffic area where those moving into and within the room actually pass by or even through items on display. Should not be a separate or isolated and static area of the room. The use of portable, free- standing cases is recommended. J. meeting Rooms - 2,800 square feet There exists a great need for public meeting space in Iowa City. The library currently has many requsts for meeting room space for both small and la -,,.e groups and meeting ::pace in the new library building should be provided not only for direct library related programs but also for the many civic croups who could use such space to make the library the "iotin Hall" of Ic;;a City. As stated in a staff committee report, "providing meeting .room space to facilitate educational, cultural, recreational and informational activities is a valid and important function of (a) public library". 51 The meeting room complex should be located in the building so that it can be entered from the library proper (with a direct entrance from the Children's Room if possible) and also from a separate entrance which can be used when the libraiy is closed. Rest rooms must be or av,dl lc to the me'tln.- r00n o, goat and hat facilities should be in each room. The components of the meeting room complex should be as follovt: 1. Iiajor meeting room - 2,000 square feet Seating space for 180 persons on stacking chairs. Flat floor to allow multi-purpose use of space. Room should be divinable into two areas, not necessarily equal in size and design shape may influence proportions of the division. A portable two-step stage should be provided. The ceiling height must be sufficient to allow ease of viewing films, slides, etc, and not restrict viewing area. The room nust include many special electrical connections. Located at the front of the room should ba microphone inputs, remote control jack for slides, remote control for projector on/ of£ switch, override light control switch, two large wall mounted stereophonic speakers, monaural speakers for public address yGtem. J The front of the room should be designed to allow multiple projection on the wall surface itself. Side and rear walls should contain hangar rails at 6' heicht for display purposes. The room should have direct access to a 100 square foot storage room for chairs and tables and to a separate room or alcove containing a kitchen unit with sink and serving counter (Dwyer or similar). It is very desirable, but not mandatory, that thA storage room also be di-r:ctly accessible from the lobby described below, 52 f 2. Projection room - 100 square feet This room should be located at the rear of the major meeting room with direct access to the room and also with direct access to a lobby or hall so that the room can be entered without having to d_ntn_0 % iCB:a _❑ 0r i41; -howinJ• TI'e T00!:1 )lL)s't have R raiscA floor to Provide for a Projection counter amu" above projection room floor with a projection window 2" above the counter and 12" high by 48" wide. This window must be a minimum of 66" above the meeting room floor, thus the projection room floor will be at least 28" above the floor of the meeting room. In addition to this front counter there should also be a connecting counter running along the side of the projection room. This side counter will house the sound system amplifier and switch (see appendix). The projection room should house dimmer rheostat light switches for the meeting room (with an on/off override at both the front of the meeting room and at the entrance). There should be a small wall mounted nonitor speaker in the projection room to check sound levels in the meeting room. There should be a dimmer light switch to control light level in the projection room itself. The projection room should be on a separate heatindcooling zone with neposate thermostat. Electrical vire mold should be along the projection counters and separate circuits should be provided for the amplifier/sound systeae cued the projection equip.,ent. 3. Conference rooms - 500 square feet Two separrte conference rooms, preferably square in share to accommodate round tables -. o to be rzrt of the meeting room complex. Each room.) should provide for. a !,in! mtnaof 12 persons at a table. 53 One wall of each room should contain a display chalk board and display rails should be provided on at least two walls. Each room should be entered off the lobby serving the major meeting room. Within each room should be a sound speaker and a video nonitor, e".�Ih 2;011cd f``fbn: a ^.ep=+i.".`o ,l' -`k c.t the am;llilfiLr and snitcher in ti+e projection room. It would be desirable if these two rooms, while sejL-)arate, could be divided by a removable wall so that on occasion they could become one large roots. However, it is imperative that when used separately they have absolute sound separation and this requirement may eliminate their possible use as one room. 4. 1•reeting room lobby - 200 square feet The lame and small meeting rooms should be entered off a public lobby which can also serve as an exhibit area. This lobby should not only provide access to the public restrooms and direct access; into the library circulation area but also provide alternative direct access to the outside during the hours when the library is closed. This may pose special problems in design due to the probability of the raaeting rooms being located on another level from the circulation axea and mates or semens may not adequately direct a2ul control .library access. In the event double access is nod; nos:cibl.� it• m+y 1'- mess='s`I to elirinate direct access to the .library circulation entrance. •'.00 sau re feet public restrooms should be as unobbrut5ive as possible. Ideally one set of public restroocs (with the exception of the single restroom listed for children) would serve the library and meeting roams. If the ,:-eting room ;Lose s problem results in SCT --rate areas not available 54 at a7.1 hours, sep,'rate restrooms for the meeting room complex and the library may be necessary. It is the consultants experience that in the majority of new public libraries the restrooms are larger than the need requires. Careful review of local code requirements must be considered in vici; of the no;- ally :min , =_l de : , ,v.d for restroo;:w in a. li.Urary in ralzctic❑ to th=:,7uarc of t!:e building. The materials on the floor and walls of the restrooms should be ceramic tile or sirnilzr hard glazed and easily maintained surface. Each restroom should contain: required plumbing fixtures, floor dram, mirrors, electric hand dr,/ers, shelf and coat hook units with rack for books and briefcases. The women's restroom should provide for coin operated sanitary napkin dispenser and disposal unit. One handicapped stall rust be provided in each restroom. L, Media Yrod.nction Room - 700 square feet This is a separate room which ideally would be located in primary public S,_-Pace adjacent to the Media desk, However, if the first floor public -pace must be limited because of site or economic considerations this room could be located in secondary space immediately and easily accessible by public stair and elevator. This room will be used by the public for the production of both print and non-print m-erials, This will include taping cassettes 35mm slide production, laminati-g, duplicating, recording,etc, The room will contain a series of counters with work stations for a laminator, duplicator, folding nachine, collator, large type e t• J P- tixiter, and copy nachine. :-!-.ch of these stations will require a senacatc electrical outlet. It would be highly desirable, but not mandator; to have this room connect directly with the I4achinctiteproduction room in the Technical processes area described below.' 55 Vor non -print slide and tape reproduction the room should contain six work stations of approrinately 6' width along the walls. I'lire mold Should be provided. along three walls and underfloor electrical conduit should be placed under the ccllt - length of the room. Each work station of 500 watt total per station, Bach :;tlti()n iu;uld haves elcctrical circuit with circuit breaker panel located within the room, 56 i IV. STAT- AND HON -PUBLIC AREAS SPACE 1UQUIR?;,-INNITS AND FUNCTIONS A. A(Lninistrative Offices - 1,270 square feet The administrative office complex should be located for easy accessibility by the public but can be located in secondary rather iiian pri-ars :.lace. it ,: !ild a mc�t efficient JU there :sere only one public entrance to the complex with a secondary staff entrance. Efficiency of operations would dictate that the administrative offices be located in one complex and prudent planning should recognize the demands that continued growth and an anticipated building life of well over 20 years requires provision for offices for positions which do not exist today. For the combined reasons of long-term administrative efficiency and realistic minimum growth this program specifies requirements for several offices in excess of present staff size. The administrative area will house the library director, the recommended position of assistant director for public services, the businc.,s office and space for additional clerical and support staff in the future. The space reeds for all library financial, personnel and board records, plus the need for office supply storage has been provided for in the space allocations. 1. Retention and Business Office - 300 square feet Entry v ea should contain seating for three, low table and coat rack for visitors. 6'ork area should contain space for two double-Fw_destal office desks with typeirriter return, six vertical files, small safe, stora&c wall for office supplies, visitor's chair, wort: table for sorting, collating, etc. and officc equip-^_nt rULnd. 57 Reception area should lead din etly into Director's office and into Conference Roos. It would also be desirable if it could hc:va ent_j into the associate director's office. ,ee Space should provide for table -des::, conference table with four chairs, credenza, three sections of low wall shelving with 9' x 3' tackooard above, screened wardrobe or coat closet and frith direct access to reception area and 'to conference room. 3, Conference Room - 500 square feet This is a multi-pu..vose room for board meetings, staff meeting , meetings with small public groups and also to house the professional collection of the libravj. The room should contain a large oval sha- d gable with 12 chairs, a minimum of nine sections of Pl." sirgle-=ace shelving along walls and one wall with han ng rail and tackooard with 4" tray at 30" hef-,ht for displw+ p_irposes. A small toilet room should connect with this room. Access to the room should be from reception area and from Director's office. 4. Assiztant Director fon- public Services Office - 150 square feet /.ccess from reception area or from public corridor in Aro+inistrative area. Roon should provide for conference desk and chair, side chairs, credenza, one stall to contain hanging rail and ^.action of tax- bond. 5. Auxili: ry Office - 120 square feet .cc --s iron reception area or from public corridor in Ad.minintVative area. Room should provide for desk aixi chair, file, three amide chairs. B. Co-mmunity/Extension Services - 500 square feet This arca will provide space for the staff involved in the planning, development and delivery of both outreach and extension services and the in-house ^,j•ograms and activities for those individuals nq E-�e t_�at,7 tali,._ .,.. cr_'iti0a31 library services due to special physical, social or psychological conditions. The area can be located in secondary space but must be easily accessible from public area. The area will also serve future branch library development. It is recommended that general responsibility for public relations inclining the preparation of graphic arts and publicity materials be assigned here. 1. Corr,munity Librarian's Office - 150 square feet Room should provide for conference desk and chair, three side chairs, one Hall of lox shelving, low file cabinet, one wall of display rail anal tac:board surface with hanging rail. Access from public corridor and from workroom. 2. Wor1•r0om - 350 square feet Room should provide for secretarial desk and chair, display preparation table, i:or': tabl::, counter with .laboratory type sink, 26" deep wall storaze cabinets with at lest one.section of shallot; cL-awers. Access to public corridor, to Community Librarian's office and with easy access to shippinc and receiving area. C. Technical Procesein- !'area - 2,350 squ.c.re feet The Technical Process» Department ~rill occupy secondary space, but should be located for ease of access to administrative office and to the public catalogs. J� A service entrance should be provided for the delivery of books and other items. Tho receiving and shipping area, noted below, should be adjacent to the service entrance. The total space can be basically one large area with groupings OIL furniture and eauipnent a,-rauged to define the various functional ulementu. the na-�ure of t.la work In t'hls area entails the movement of larse numbers of material on book trucks sna.cn allocations for work. stations and aisle =adths nust be larger than those found in general office situations. All of the diverse work processes must be carefully structured so that the total func`,.ion of the room can be carefully planned in terns of space, layout and equipment. Final room layout and relation- ships must be analyzed by staff during design process. Caution rust be exercised in the construction of built-in equipment so that th total sea may remain as fle-ible as possible in order to accommodate future changes. A grid of underfloor electrical conduit with outlets floor - flush, mounted and capped, should be considered throughout the workroo.,.. The Grid :.hould be in addition to standard wall and counter outlats. 1. General Office - 150 square feet This office nay not bo assignad. initially but will be resnrved for private interviews and consultation which will frenuently 'tic +•oquircd by staff within the total wort: area. Glass partitions at 3e" above the floor should be considered for this room. The room should accommodate a double -pedestal desk and chair, three side'chai s, three sections of low shelving. Access should be fro -.r. General work area. 00 2. m Receiving and Shipping Area - 300 square feet This area will provide for the receiving of books, other libresy materials and su_plies. It will require sorting table for receiving and shinpi.ag with paper roll. Storage area for bo':,-- ; an.' ii: this a: ca• The receiving and shipping area should be adjacent to double service doors which connect into the Gara and shipping dock. Arca should also contain a mininum of six double-faced sections of shelving for the checking and sorting of new books, films, etc, and a double pedestal desk with chair and filing cabinet for acquisitions work, 3, Cataloging Area - 400 square feet Include space for shelf list, four low counter -height shelving sections for catalog reference needs, two work stations of 30" x 60", office desks with chairs and two typewriter stands, 4, processing Area - 600 sei=e feet This arca is for the general clerical functions of book proparation such as applying book pockets and jackets, spine labellin,-, boo]: rending and rcpair, etc, A processing counter with a 1•aboratory sink wi-ui three work stations should be provided. Storage cupboards (2u" deep) ahould be provided below the counter for proc:ssix-C. sunplics, book jackets, etc. It is recommended that :.ost processing work be done from book txnlck and the space allocation allows for storage of trucks, )iGiit sections of single -faced (or four double -£aced) shelving, should be located in this area to provide for books for bindery shipment, processing or cataloging snag`, etc, 6i S. General Work Area - 400 squa,,e feet This arca frill provide space for special wor?•: assiGllments, c> ra Look truck orate and tybinG. Area should contain one office desk with typc;,riter return an , „ 1 cnair one 30 x 6C" work, 6. I;achiue and Reproduction ROOM - 300 square feet This roots should be anclosed and walls and ceiling should have high acoustic absorbency. F1OOr should be rubber tile. Room should have access from general ;fork area and placed in work area for easy public access. Direct connection with I•Iedia Production Room is highly desirable. Roos should contain one ':all of 20"' deep storage cupboards for paper supplies, mats, ink, etc. and one wall of work counter with storage cabinets under and with laboratory type sink. Electrical connections in room should provide for Mimeograph, rlulti-lith and other reproduction eaui:,;,ent 7. Future Data Proce ;sir. ItoOa - 200 square feet Because Of the certain development of data processing services for libraries but in vie:; of ti:e unknown specific adoption of those services we reco::,:end tet a Peat_ enclosed room with high sound aOnrbenc;; be desiC,-ed z'r future data processing equipment such as s, -all i,7!Pact minter, input sorters and terminals. Room should he entered from general "Orkr00.1 and must be supplied with both elec (.: 1Ca]• Gid f -'Ir -hone Conduit £Or a m:1111'nlm of four stations. 1,080 , square meet It is es •utial to provide adequate, comfortable and pleasant space to ccomrlod:.06e the nee r ds o_ the staff for light -G � food service, 62 emergency illness or accident and for rest 1r_riods. The area should be located with consideration to staff entrance and work areas. The total mace should include three separate but adjacent areas located in secondary space but with easy staff access: 1. Stam= i:com - 6"0 squt¢-e fee Space should be provided for two small dinette tables with four side chairs each, several loun.-e chairs, davenport, and pullnan-type kitchen unit includin.- range, sink Frith countertop, cabinets and double refrigerator. Smoking may be permitted here by General consensus. Cabinets must be adequate for storage of dishes, paper towels, napkins, etc. 2. Staff Lochers and Toilets - 400 square feet Area to be located adjacent to staff room and near staff entrance (or to staff stair or elevator by staff entrance if nory than one floor building). Area to provide for two staff toilet rooms and 60 locI:ers. Lockers should be at least 22" deep x 12" wide x 66" high with master keyed coiabination locks. Large staff bulletin board should be located on wall within or lcadinI- to staff loc'Ker area. 3. First Aid Ronm - 60 nquaro feet Small root: for c?,ergercy or. illness. Room should contain coL or sofa -loin. -o' first aid hit and sink. Should be located adjacent to staff restroom u:d be easily accessible from corridor. 63 E. General CO11CCt1011 Stora• - 600 square feet This is a separate enclosed room located in secondary space to house approximately 57; of the general adult and juvenile collections or a total of 10,000 volumes on 34 sections of double-faced 84" high h^loin Roos should also c_::t?A n ole work table and chair. Room should be used for seasonal materials, extra copies, items of rare or infrequent use which nay need some measure of security and for art prints and sculpture not currently on display. F. General Building Storm - 700 square feet These areas provide for storage of general building and maintenance supplies, The rooms need not be contiguous, and with the exception of the yard storage room would probably be located in secondary space. They should all have easy access from the receiving area. 1. Janitorial and Maintenance - 500 square feet Janitorial closets (50 square feet each) should be located throu,-bout the building for ease of cleaning and machine storage. The size of the building would indicate the need for at least two such rooms. Each room to contain storage shelves, janitor sink and floor area for storage of vacuum cleaner and other equipment. In addition a general maintenance supply room equipped with StOY'=C s!=lves and s_race for bull, supplies, minor cquipment needing repair, etc, should be provided. A work bench with electrical power strip should also be located in this room. 2. Sup,,l-y Storage - 100 souarc feet A small room equiph•�:d with shelves and with sufficient floor sp=..ce to accoa:^odate storage of bulk lib'rar_� and office supplies. G� 3. Yard Storage - 100 square feet A small room located at grade level accessible from the outside and also throii5h the garage. Double doors should be used for easy equiplent movement. C. D1i•rer}/Van G:rarm and Dock - 1,000 square feet This area provides space for the housing of two delivery or mobile library vans. This area should be planned as an integral portion of the library building ti:ith vehicular entrance exit arranged to avoid to the greatest extent possible any conflict with other pedestrian or automotive traffic. The aria must be contained by a fire resistant wall and door. The area would be heated, but not air-conditioned. The garage should have direct access to the yard storat room described above. Facilities for storing extension ladders should be provided in the Carage. Carage should be equipped with an oversized floor drain with sand trap and with hot and cold water mixer f�..ucet. The loading dock zhould be at least 18" and no nore than 30" above tine floor of the garak;e and the loading docs: should have double doors with direct a^.cess to the rccclvin,F� area described above. It is dosirable to have a personnel door from the e>aerior and -the gara e doors proper should be electrically operated. 6. A P 1+ "; 1 D I X T RECM-H--1tDED SOUi;D SYSTE;1 SPDC IFICATIOIi's PUBLIC ADDRM SYST 'i 60 ;att ,ono a: -,.o with tI inputs (standard jacks) and individual volume controls 0;ic,1•.^ p:10n0 to )e head) low imnedence, Hust include ^U• output jacks for driving tape recorders and booster amps. This unit would be located in the projection roon, but would have override capacity from the workroom switchboard area. A microp%one and off/on zone switches could be provided for that purpose, compatible with the amp. SpeaI:ers would be arranged in zones: 1. Meeting room 2. Rea.diro- and reference areas 3. Staff room 4. Childran's area 5. Circulation lobby 6. Individual study rooms (all on 1 zone) 7. Technical Services area 8. Staff iorkxooms and offices (all on 1 zone) These speakers will be of suf:ficiert duality to transmit high quality mono music throuE•hout the building, I%ieetinf� Room: (sce also Eceting Room requirements in Program) 60 watt stereo amp with 4 inputs (standard jacks) with individual volume controls (Hic, Hag. _)hono tape head)I lour impedence. I•;ust include output i':!- for driving tape recorder.- and rooster amps. This unit will drive stc-reo speaker of sufficient size and po-wer for the acoustical Spice of the meeting room. It will be connected by cable with a j=ck at the front of the ir:cei.irg rooa and an 2dcquate microphone will be provided, designed for cavalier use. It will be used to project the sound of 16= films and other soav re con:ucted to projection backscreen, TV and high fidelity listening center. 6;. L'ii fdirelcss T,iste S, min stem; The wire loop will be installed in t by staf_'. It frihe ceiling, . area to be deter:. -,fined .l7te] ninate in the area behind the bacl:s the turntables a]:d audio creen units where toe chi�]es a e. It mill handle up to four -.td Systen to have noise re11 ction with no 60 cycle ]nun or other interference for clear, recep.�lon and -oo v autoratically shuts off, d frequency response, ave Sys e.1 to 1no audio fade whe:: receiver goes beyond zone, it There -should be no variation in audio volume, Receivers to have channel selector volw•ne control button and '' a , Push to run on to include battery to receive any standard Pair of headphones. Unit ry saver circuit also lly turns Operates , when console is to-�•ned off unit auto- natica off, on 3 L size cell batteries, Includes carrying case. Ouantitv It_n 1 4-6 charnel corsoleiie me ter and monitor sp+G +rcassette players 4 inputs or equivalent, ) Avedex AV 6002 Ca e. VU d �te'II 1 1+-6 chars RC1 equivalent, t2d:7�^fitter. Ave(1e x AV h206 Cadette II or 1 Booster anpl.ifi._r system, 1 ! vc(:e:: AV 4200 Fa:: ):ii for cola ,; •> or equivalent, c_�_te above. Avede]: AV 4106 or equ:vale_,t, 1 sevo n coma; 2 °' an j _at:ch cable for booster 1000 foot P equina � Fr•rir..eter arta::na 1:its, lent (incl s s ] AVeder_ . ' 4107-C 12 Lam_ p-1CZng and coup �� 7- or 1+-6 ] li::g Parts). ch:�r_-:el rF� w_relesa rsceive,-�,• a 5-� or CO llleale -v nd carrying cases. Complete s� to inr'.11sd by st:pplie sy men be 6�� RECO:•INEIIDED MII:IKUi•: AUDIO- UAL PDUlp;•IF,-,,T Quantity Item 1 16. -am 1 Videocassette 1 FiL*.:strip 1 Slide Projector 1 Super B/Plep--ular 8 2 Phono Record 1 Players 1 Tape Recorder 1 Tape Recorder 1 AI•IMM Radio 3 TV Eonitors 1 F.A. System Oraflex Insta Load Woll-:!nsak U-t•;atie I•fodel V0-1000 Dt n I;icro.,atic 28A9 Kodak Carouse]. Model E-2 Kodak Instamatic I•185 Newconb EDTS Stereo Deck Sony TC 121 (cassette) Sony TC 228 (8 track) Electrovoice EV 1182 M �3„ 909 LIVID 3I wireless standard stereo Knox JUSTIFICATIC.';; This equio ent Will match the architectural planning for these facilities. Estir•.ated total 1976 cost - $8,000.00. 68 Aire Loops 10 Headsets 10 Headsets 5 Headsets 1 TV - Atiffii Aerial 1 10'};10' Projection Screen 1 F.A. System Oraflex Insta Load Woll-:!nsak U-t•;atie I•fodel V0-1000 Dt n I;icro.,atic 28A9 Kodak Carouse]. Model E-2 Kodak Instamatic I•185 Newconb EDTS Stereo Deck Sony TC 121 (cassette) Sony TC 228 (8 track) Electrovoice EV 1182 M �3„ 909 LIVID 3I wireless standard stereo Knox JUSTIFICATIC.';; This equio ent Will match the architectural planning for these facilities. Estir•.ated total 1976 cost - $8,000.00. 68 A P P E N D I X I I LOIIC RANCE COALS IOWA CITY PUBLIC LIBRARY I. C?, ,ERAL Recognize the continuous need for planning, measurement, and evaluation 0!;'1 1C £L':t and lI!S tltnt10I1S in developin.- long-range ser,.,ice goals; devote some tine and money each year for pilot projects related to stated goals. Develop a staff recognized throughout the community for their competence, approachability, fair mindedness and service orientation. Provide a library environment which welcomes individuality, informality, suggestions and gifts; which fosters inquisitiveness, harnony, privacy, self-expression and self -development. Seek, increased financial support. II, I17TER-JURISDICTIO1'AL COALS Aim towards naking Iowa City Public Library a consolidated county library either through more equitable contract fees or through legal restructuring. Develop specific written service agreements with University of Iowa, Kirkwood Community College and school systems in Johnson County, other Johnson County pub7.ic libraries and East Central Regional Library System, These may not necessarily involve exchrege of funds. Cooperate -,lith and demand best possible service from regional, state and national coop^rative and networking arrangements. Support legislation to increase financial support for public libraries from ctate and fcderal sources. 69 III. 'CCITaURAT./i?FCRL'tifIOu AI. GOATS Recooiize and pronote the value of library resources - graphic, aural, visual and tactile - not just to prepare for living, but as an aspect of living: for self -realization, self-expression and mental recreation. B:.° lc: coll•-ctions . nd < ices .;hich rcco mize that many levels and varieties of cultural taste and appreciation exist and should be supplied in quantities to allow reasonable availability. Develop Iowa City Public Library as a cormunity oriented center for appreciation of the visual and performing arts. IV. EDliCATION!,L GOATS Provide primary support to the individual seeking educational growth and self-d.evelopnent who is unaffiliated with any educational institution. Provide supplement=sy support to the formal education programs of the areas` public schools by supplying materials which they cannot.adequate]y or conveniently provide under an agreed plan and division of responsibility with the school system. V. JNrORMIATIGI:/RESF RCR COALS Serve the community as the first place to call for general information and as the switching point (referral center) for more specialized information sources. Provide in depth those kinds of specific_ information essential to live and function in the conaaunity and not available from other sources. Provide a public catalog which displays and organizes the library's rL�aources in a format and language understandable to those with limited z%ills and/or library experience and produce other suitable materials and mvi.des to n.:i.d in promoting, describing and interproti.ng the library's cellecti.ona and service 7G VI. )OL111 SERVICES COALS Continue emphasis on special programs and services for the pre-school and early elementary child. Strengthen services to children in grades 4-12 in an integrated, log, ntal oro r :: str:.c.._ i to mp•;g t.1 em e=lily to more mature resources as their need for them developer. Develop progrons designed primarily to serve children in their non- student roles with supplearentary, back-up services for school -related needs. Strengthen Io:ra City Public Librarj's information service for these age groups and their parents. VII. EF.TENSION (CUM' ,ACH) GOALS Develop ways to make library services more visible, attractive and as available as possible to the geographically remote; the handicapped and/or homebound; the institutionalized; community organizations and government agencies with ;yecial needs and interests; and those groups who seldom use traditional library :services: farming, labor and business personnel, elderly, low-income groups and those with limited reading skills. VIII. :':ODIC -VIS AL GOALS Attcmnt to provide ; aerials for recreation, education, information and cultural apprcoiation in ;,hatever nediu- is most acceptable to the user despite the hid;::ar costs of supplying, maintaining and displaying the non -print forz:ats. M,akc full uae OF video and cable tv as it develops. PrOv1de ntialic access to audio -Visual production and playback facilities. 71 I I APPE,11 DI X I I I VIDEO RMORDING A;:D TRtdISFlSSI01i STUDIO There is currently no public video recording and transmission studio :ailn',)r in Int;?, ci+,y. Disco„ions ait.a the .library staff have indicated a growing need for such a facility both for city government needs and for the public in general. The exact requirements and design of such a facility are beyond the competence of tae library consultants and if such a facility were to be included with a new library building - a highly desirable action in our opinion - specific program needs should be sought from engineers familiar with such facilities. Our preliminary investigation would indicate the following approximate needs which may be useful as guidelines. I•iinimun size 1,500 square feet Configuration Studio o: approximately 900 square feet Transmission room - 200 square feet Office and reception areas - 200 square feet Green room (waiting room - 100 square feet Deliver,; area and dock- with direct vehicle access Destrooms and vestibule - 100 square feet 72 I 1 11 CONSTRUCTION COST AND FUNCTIONAL PHILOSOPHY 1 FOR A 1 PROPOSED PARKING FACILITY IOWA CITY, IOWA 1 1 1 1 0 1 1 Consulting Engineers duly 1, 1976 '1r. Richard J. Plastino Director of Public Works CITY OF IOWA CITY Civil Center 410 Fast idashington Street Toy+a City, Iowa 52240 WAMM CARL WALKER &G' ASSOCIATES, inc. 400 Shelatd Plaza South, Suite 670 Minneapolis, Minnesota 55426 612/546-4376 William C Awns, P.E. Vice President Dennis E. Neu, P.E. Paid J. Harms, P.E. ' i osu;'es Chicago Detroit Kalamazoo Minneapolis I !fillings Re: Proposed Parking Facility ' lor•ra City, Iowa (CLIA Corr;lission ;:41835) ' i)ea r Mr. Plastino: i,s per your roquest of June 72, 1976, "Ic have prepared the following ' rr-port for your use in estahlishing preliminary cost and concepts for Chr, props sed p,:rking facil ity in Iowa City. Basic cost figures and re -in,- pertaining to the Functional Philosophy are included. ;t ' ilust he uoderslood that the cost figures are general in nature and ust he refin,-d during the Functional Design phase. - trust L"' ;oll a nq will ansa:er our u•:,tions. 1 q If we Can be Of ' ijrfher ess:s.'�nce, p�case notify us- �incerely yours, (:%,RL l•!ALI:f_P, E ISSOCIATES, II/C. i. nn is E. ;leu, P.E. ' i osu;'es Chicago Detroit Kalamazoo Minneapolis I !fillings CARL WALKER &G' ASSOCIATES, inc. CONSTRUCTION COST & FUNCTIONAL PHILOSOPHY for a PROPOSED PARKING FACILITY Iowa City, Iowa The construction cost figures and related information presented herein are for your consideration in the development of the pro- posed City parking facility in Iowa City. The information is based upon recent projects of similar magnitude in or close to Iowa City. The figures have been projected to reflect a March, 1977 bidding date. For the purpose of comparison, we have chosen a 750 car facility, 3 bays wide, 300' - 0" long, with 4 levels of parking. The construc tion cost figures are based upon a May 7, 1976 bid for a 750 car park- ing facility for the University of Iowa. The final construction cost for this facility was approximately $2700 per car. -I- 1 -2- CARL WALKER &G' ASSOCIATES, ine. Construction Cost & Functional Philosophy ' Proposed Parking Facility Iowa City, Iowa The following construction costs can be used for preliminary budget purposes in Iowa City: A. Typical Open Air Facility at Grade $2,900/car ± ' An open air facility by code definition is a parking facility with not less than 50 percent of the exterior area of two or more sides open on each tier. B. Facililty over a One Level Commercial Area $3,500/car ± An open air facility with approximately two thirds of the grade level devoted to potential commercial area. (Few cars, if any, will be parked on grade.) ' C. Enclosed Facility Above Grade $3,400/car ± An enclosed facility is one that will not meet the definition of an "open air facility". This facility will require air exchange equipment and a sprinkler system. ' D. Underground Facility $5,000/car ± An underground facility is completely below grade ex- cept for the top level. This facility is totally en- closed and requires full mechanical and fire prevention systems and extensive excavation requirements along with structural retaining walls. ' These figures include a 10% construction cost contingency for design, which with proper functional and engineering control, can be held to a minimum. 1 -2- I I 1 I' [1 CARL WALKER'&G ASSOCIATES, ine. Construction Cost & Functional Philosophy Proposed Parking Facility Iowa City, Iowa The cost figures are for a standard "self park" facility including the design philosophy described herein. The facility has auto- matic circulation, clear span construction, continuous ramps and one way traffic. Passive security is also incorporated into the facility with proper lighting and use of glass in pedestrian areas. Items such as traffic flow, parking layout, site constraints, and Physical configuration are directly related to parking efficiency. A parking facility should have an efficiency of 310 to 320 square feet per car. The efficiency is directly proportional to the cost Per car. A facility with an efficiency of 340 square feet per car Will cost approximately $200 per car more than a facility with an efficiency of 320 square feet Per car. Other features which increase the construction cost of a parking fa- cilitY include: A. Caisson Foundation System B. Architectural Cladding or Finish I ' C. Electric Elevators (in lieu of Hydraulic) D. Future Vertical Expansion Capability rE. Active Security Measures -3- 5150 to 5200/car SlOO to 5150/car $ 75 to $100/car $100 to $150/car $ 25 to $ 50/car ' CARL WALKER'&G ASSOCIATES, inc. Construction Cost & Functional Philosophy Proposed Parking Facility ' Iowa City, Iowa ' An owner must consider, in addition to basic construction cost, ' the following items to determine the total project cost: A. Land Acquisition ' B. Demolition C. Utility Relocation D. Tenant Relocation E. Construction Loan Interest F. Interim Parking G. Design and Legal Fees H. Bond Costs I. Construction Contingency n CARL WALKER &G ASSOCIATES, iRC. Construction Cost & Functional Philosophy Proposed Parking Facility Iowa City, Iowa In developing a parking facility with its features and the various items which add to a basic facility, we must explore three or four different alternatives keeping the basic parking philosophy in mind. In addition to meeting the known program requirements, a constant effort must be made to optimize the building dollar through efficient design and proper material selection. A design balance must be achieved between function, economics and aesthetics. Throughout the design of the parking facility, the emphasis must be placed on a design for the driver, not the car. The primary "people" concern is for the user to feel safe and comfortable throughout the flow cycle from access street, parking, destination and back onto the street system. The concern is not how many spaces can be placed in a given facility, but how many parkers will safely and comfortably use the spaces provided. ■ Safety and comfort are complimented by providing a "self -park" facility ' with automatic circulation, clear span construction, continuous ramps and one-way traffic. These permit the motorist to store and retrieve ihis own car while providing freedom from the physical hazards and psychological hesitance of parking between columns and facing oncoming traffic. It also means quick, convenient and direct access to the ' first available parking space in a continuous manner and a well defined traffic flow. ' -5- CARL WALKER U6 ASSOCIATES, Ilic, Construction Cost & Functional Philosophy Proposed Parking Facility Iowa City, Ionia Automatic circulation is achieved through continuous ramping and one-way traffic flow. The inbound motorist should ascend on a gentle sloping, continuous, one-way ramp with angle parking on both sides of the ramp. Downbound circulation should be accomplished in a sloping floor system with parking available on both sides. An alternate is to provide express ramps without parking. The final choice must be based on the parking demand, existing street traffic patterns, average daily traffic (ADT) counts on the streets, and site restraints. Security is a very real and important design concern. Active se-curity measures - those requiring human response - such as fixed or moving guards, closed circuit T.V. and audio monitoring should be ' recognized as program requirements. Passive surveillance - the environment which serves creating to deter criminal acts - should be de- signed through conscientious attention to controlled entrances, ' elimination of hiding places, adequate lighting and and elevators. glass wall stairs 1 Operating cost should be minimized throw ruse of minimal maintenance materials 9h the careful attention to the Durable and crack -free concrete, Positive drainage, long-lasting mercury vapor lights, light switching sequences and corrosion free metals are important considerations. -6- CARL WALKER &ASSOCIATES, inC. Construction Cost & Functional Philosophy Iowa City, Iowa The facility should be appropriate in its aesthetic environment and compliment the neighborhood while achieving its own identity. Mass- ing and simplicity of the facility should always be considered. Continuing the refinement process, precise drawings and specifications must be developed to describe the facility for the construction pur- poses and to assure economical and competitive bidding. The end re- sult is an operational parking facility meeting the owner's require- ments while providing a functional, economical and aesthetically pleas- ing facility. -7- FACT SHEET HOSPITAL PARKING RAMP 140. 2 IOWA CITY, IOWA OWIJER UNIVEP.SITY OF IOWA Iowa City, Iowa ENGI"JEEP,/PARKING CONSULTANT CARL WALKER & ASSOCIATES, INC. Mlinneapolis, Minnesota ARCHITECTURAL CONSULTANT HANSEN, LIND, MEYER Iowa City, Iowa GENERAL CO14TRACTOR RIM RKNECHT ASSOCIATES, INC. Iowa City, Iowa PAP,P.ING DATA 3 Say 1-.ide Facility 4 Tiers 176' - 4" >: 346' - 0" 750 Cars - 312 Sq. Ft./Car 70 degree Angle Parking One I•!ay Traffic COST 11JFORh1ATION 52,023,000 58.50/sq. ft. 52697/car • CARL WALKER &ASSOCIATES, inn. C-221 Wesunain Afoll, Kalamazoo, Michigan 49009 6161381-6080 400 Shelard Plaza Saurh, Minneapolis, Minnesota 55426 6121546-4316 920 Dark Road, Elgin. lllinais 60120 3121697-2640 1 Nnrlhfield Plaza, Troy, Michigan 48084 313/879-1850 2705 Afunna a Avenue, Billings, Montana 59101 406/248-7856 FLOOR AREA Grade: 58,000 sq. ft. Supported: 179,800 sq. ft. Total: 237,800 sq. ft. CONSTRUCTION DATA 65' - 0" Caissons with grade beams Precast concrete beams & columns with untopped precast concrete double tee deck. Architectural exposed aggre- gate finish. Precast stair & elevator towers. Two hydraulic elevators. Mercury Vapor lighting. Automatic parking equipment. BID DATE: Flay 7, 1976 C014STRUCTION PERIOD: 12 MONTHS (ESTIMATE) August, 1976 to August, 1977 ' PARKING STRUCTURE SPECIALISTS FACT SHEET MUNICIPAL PARKING FACILITY WAUSAU, WISCONSIN OWNER WAUSAU PARKING UTILITY WAUSAU, WISCONSIN DESIGN TEAM Parking/Structural Consultants CARL WALKER & ASSOCIATES, INC. Minneapolis, Minnesota Architect & Engineer: BECHER-HOPPE ENGINEERS,.INC Schofield, Wisconsin GENERAL CONTRACTOR WERGIN COMPANY, INC. Wausau, Wisconsin PARKING DATA 2 Bay, Double Threaded Helix 43z Tiers, 119'-0" x 242'-10" 356 Cars 700 Angle Parking One Way Traffic CONSTRUCTION COST DATA 51,021,561 (excluding skyway S8.39/sq. ft. $2869/car 551,600 skyway cost 'WA*;V CARL WALKER &G ASSOCIATES, ine. C-211 11'rsnnain .Stall, Anla ac(. , Alichigan 49009 6161381-6080 400.Shelard Plnza South, Minneapolis. Alinnesom 55426 6121546-4316 920 Davis Road, Elgin, Illinois 60110 3121697-1640 1 Norlhfirld Placa, Troy, Michigan 48084 3131879-1850 AREA Grade: 24,500 sq. ft. Supported: 977 250 sq. ft. Total: 121,750 sq. ft. CONSTRUCTION DATA Precast concrete beams and columns Untopped precast concrete double tee deck Exterior spandrels with "exposed lime- stone aggregate" finish Precast concrete stair towers One hydraulic elevator Mercury vapor lighting Automatic parking equipment Enclosed 60'-9" skyway to bank BID DATE: July, 1975 9 MONTH CONSTRUCTION PERIOD PARKING STRUCTURE SPECIALISTS ri I FACT SKEET PARKING RAMP P-3 CITY OF I.DINA FOINA, 1 IIMFSOTA c/ ,','.TR CITY OF IDINA HOILSiNG r RI:Dt:!'Elc PML1JT A111170RITY FcliAtZ, M! imesvta DESIGN IEAId rYI`lzillg Celoutt'au.t / Eliaf,llCC: CARL WALKER S ASSOCIATES, INC. 7.IuulcapvCis, f!-i}Inc;v.ia MIGHT 0. CHURCI LL GE.JE RAL CONI FIACTOR D. J. I'PANZ CO,ii'ANY, 711C. DATA _ 'a;, ;,:�-�,•-cold llcCix 177'-4" t ^571-6" 7 Ca s 7C0 A;iolc 7,21.Zng, cmc -way "Aa6�,ic CC';S7RUC710N COST DATA 5561,000 56.58/sq.ft. 52, (Y17/aka • CARL WALKER &G ASSOCIATES, inc. C-222 IVrsnnain Alall, Kalamazoo. Michigan 49009 6161381-6080 400 Shelard Plaza Soudt, Alinneapoti . Aliraesota 55426 61215464316 920 Darin Road, Elgin, Illinois 60120 3121697.2640 2 Northfirld Plaza, Troy, Alichigan 48084 3131879-1850 2705 Montana Avenue, Billings, Aloutano 59101 4061248-7856 AREA G'iadc: 28,600 sq. 5-t. Suppoh.t:ed: _57r 200 sq. S#. TOTAL: 85,800 6q.It. E/16.i_ciency: 371 sq.5t./caA CONSTRUCTION DATA P•.Pcast calic2ete beams and coPumlts thitvpped plems.t conchete doubCe .tee deck Ertc;z.i.oa t,pandnc z mWi "6,iact3Uied 4,in" a,,Lcl7.i,t.eCA.L0 at ,_ext.,ute Mcticaay vapwt. tigh ing ThAee roccas.t cvncAete e.tcii L Lowe" E Ce+ at:o, s not used P•iC-bcd of pLecahi convicte zvLuctLvLe 61P DAT[: August, 7975 5 1.!ONT1i CONSTRUCTION PER70D 1 PARKING STRUCTURE SPECIALISTS ' FACT SHEET ' AUDITORIUI4 PARKING FACILITY MINNEAPOLIS, MINNESOTA ' OWNER L CITY OF MINNEAPOLIS Minneapolis, Minnesota 1 ENGINEER / PARKING CONSULTANT ' CARL WALKER 6 ASSOCIATES, INC. Minneapolis, Minnesota Architectural Consultant MILLER, HANSON, WESTERBECK, BELL, INC Minneapolis, Minnesota Electrical Consultant TAC ENGINEERING COMPANY, INC. Minneapolis, Minnesota CONSTRUCTION MANAGER D. J. KRANZ COMi'ANY, INC. Minneapolis, Minnesota PARKING FACILITY DATA Three bay - Sloping Floor Helix 166'-0" x 544'-10" 520 Cars 600 Angle Parking, One-way Traffic CONSTRUCTION COST DATA $ 975,592 $ 1,890/car $ 5.78/sq. ft. • CARL WALKER G ASSOCIATES,ine. C-222 IVramnoin Alnll, Kalamazoo, %fichigan 49009 6161381-6080 400 Shelard 111oza Soa(Jq Alinncopmlis, 11innrsota 55426 61215464316 920 Davis Road, Elgin, Illinois 60120 3121697-2640 2 Norlh/irld !'laza, Troy, Alichigan 48084 3131879-1850 PARKING AREA Grade: 87,950 Sq. Ft. Supported: 79,234 Sq. Ft. TOTAL: 167,184 Sq. Ft. Efficiency: 321 Sq. Ft./Car MISCELLANEOUS INFORMATION Post -tensioned concrete slab and beam Architectural concrete spandrel beams Future level Expansion capability Three enclosed stair towers Mercury Vapor lighting Automatic Parking Equipment Adjoining Surface Lot for City Buses 1 •1/ 8 MONTH CONSTRUCTION PERIOD COMPLETION: December, 1975 ' PARKING STRUCTURE SPECIALISTS OWNER: Acton Construction Company, Inc Minneapolis, Minnesota FACT SHEET Fairview -St. Mary's Hospital Parking Facility MINNEAPOLIS, MINNESOTA CARL WALKER G -zzz 11- earn. A. ASSOCIATES, if1c. 4(1/1 ,Shvinrd /'/,ria .5'onyA IIlnonr.r u, :1 /irldRan -79009 92lI harir lirmenprdia', eli0/rraul0 .f,f 616/38/-6080 /tunJ, /:lgiq. 1n;rn+ir 60/10 416 6/2/546- 1 Nur/li/irlJ ,1NX-1111 43/6 I 2706 .1lon+...... <-rrrre. nil i'lrc XUma 39/o/ f9/u/ 3/2/697-26J0 4116/148-7353 ENGINEER: Carl Walker & Associates, Inc, Minneapolis, Minnesota CONSULTANTS - Architectural: The Lundgren Associates, Inc. St. Paul, Minnesota Mechanical & Electrical: Lindell Associates, Inc. Minneapolis, Minnesota COMPLETION DATE: October, 1974 SIZE & DESCRIPTION: 4 Tiers -117•x297, 434 cars End-to-end helices 700 angle parking, one-way traffic COST: $1,041,080 $2,399/car $7.71/sq. ft. AREA: CONTRACTOR- Grade 33,800 s Acton Construction Com Supported 101,200 sq, ft Minneapolis, Minnesota pant 135,0 q. ft. PARKING STRUCTURE SPECIALISTS FEATURES: Precast concrete beams and columns Untopped precast concrete double tee deck Exterior spandrels sandblasted Buff -colored concrete Automatic parking equipment Mercury vapor light fixtures 2 Enclosed precast concrete stair towers and elevator tower 2 Self-service elevators With glass cab walls Pedestrian skyway to Medical Center I '1 la I I I F A C T S H E E T Parking Facility University of Minnesota Minneapolis, Minnesota ��f;T57 CARL WALKER &) VANV ASSOCIATES, inn. C-212 11'cshurrin A1all, Kalamazoo. Alidhigan 49009 6161381.6080 400SItefardl'larp Sotrdr,Alinnrapoli.c,,tfinnrsuta55416 6121546-4316 920 Paris Road, L•Igin, Illinois 60120 3121697-2640 2 Northfield Plaza, Troy, Afirhkan 48084 3131879-1850 Bid April, 1973 502 Operational in 8 Months University of Minnesota Minneapolis, Minnesota ARCHITECT The Architects Collaborative, Inc. Cambridge, Massachusetts ' CONSULTANTS Parking & Structural - ' Carl Walker & Associates, Inc. Minneapolis, Minnesota Mechanical & Electrical — The Health Science Architects & Engineers St. Paul, Minnesota ' Traffic — Bather, Ringrose, Wolsfeld, Inc. Edina, Minnesota GENERAL CONTRACTOR Adolphson & Peterson, Inc. Minneapolis, Minnesota COST DATA $4,159,500 $1,936/car $5.88/sq.ft. PARKING DATA 6 Tiers - 514' X 260' 2,149 cars Four single helices; two upbound, two downbound 70° Angle Parking, one-way traffic Grade: 127,600 sq. £t. Supported: 579,473 sq. ft. 707,073 sq. ft. CONSTRUCTION DATA Precast concrete columns & beams Precast concrete double tee deck with composite topping Exposed aggregate architectural facade Spread footing foundations 6 Stair towers 3 Electric elevators Mercury vapor lighting Automatic parking equipment and revenue controls Reception center and bus turn- around on grade level 26' wide light well entire length PARKING STRUCTURE SPECIALISTS `1 1! j'ir i ..�✓f DATE: July 1, 1976 TO: Councilman Foster FROM: City Clerk Stol fus RE: Sunday Sales Permits At last week's meeting you inquired about the number of Sunday Sales Permits now in force. For Commercial Beer E Liquor we have, Towncrest Inn Ltd. BPO Elks Lung Fung Chinese Rest. VFW Post 3949 Colonial Lanes Howard Johnsons Valentinos (this permit issued starting July 1, and they will be asked to submit a report in 90 days, as this was approved before you changed the policy) For Class B -Beer we have, Hamburg Inn That Deli Jose Taco Taco Grande Yesterday's Hero Long John Silver Happy Days Pizza E Ice Cream Best Steak House Shakey's Pizza Parlor Pity of Iowa City MEMORAl 06&4 TO: City Council FROM: City Manager RE: Informal Session Agendas 76 DATE: July 9, 1976 1:30 - 1:45 p.m, 1: - Review Formal Agenda 2:0000 - 2:00 p,m, - Council Information 4:00 - 4:00 p,m, - Discuss Urban Renewal - Executive Session to fill CCN vacancy 3, 1976 7:30 P.M. - Regular Council Meeting 3:30 p.m. July 15, 1976 7:30 p.m. July 19, 1976 No Meeting July 20 1976 No Meeting Pendin2 Items wednesda JCRPC Executive Board Meeting, Rec, Center Rm. B 1'hursda JCRPC Sub -committee on Trans- Rec. Center Ian, g portation for Elderly & Handicapped Anti -Trust Ordinance Dis Design Review Committee Authority cuss Resource Recovery with Coralville and Univ Review Budgeting Process Review Title XX with Section Bob Hibbeler 3/8 8 Housing Proposal and Application 2/16 University Heights Contract Of Iowa REGION Vu Hnno 300 F.derul on._ Duflding 911 Wnlnvf S111" fi.ma clly. Mfrwuri 64105 OEPARTNOF HOUSING AND URBAN DEVE OMAIfA AREA OFFICE �tl,ENT U+MVAC SUILDMG, 7100 WEST CENTER ROAO OMAHA, NEBRASKA 68106 Mr. P:Iul R. Claves Redevelopment Specialist Civic Center 410 Erest S':rshington Street Iowa City, Iowa 52240 Dear ..Ir_ Claves: July 9, 1976 \IV - IN REPLY RCFER TO: 7.2CS (Iowa R-14, Land Marketing and Rcdeve.lopmcnt) Since your reuse appraisals arc IPProximately 3 years old, you should have the appraisals updated and reestablish prices, based on the new appraisaif appropriate, by the City. r l evidence prior to purchase of the land Any price revisions can be handled by proclaimer. Updated appraisals will Therefore, it is in t, of course, reflect' current market conditions. he best interest of the City to establish market- value of the land prior to the transaction. S incert ly, J 1 � ' I -1Ji11iam A. Lorenz Chief, Program planning and Support Branch URBAN R N171VAL DISCUSSION 1. Plan (revision as discussed by Council) 2• Land urketing (Staff Report - completed 18 June) 3. Parking - construction costs (report completed 9 July, locations, peripheral, phasing) 4. University coordination (correspondence provided - transit, streets, peripheral parking) S. Library (program and site reconTendation completed - 9 July) 6. Senior citizen housing (letter request for 100 units; question of economic feasibility - possibilities, land write-down, nonprofit corporation, public, HUD recapture of 62 units) 7. Housing (expedite, feasible private, marketing consultant) 8. Staffing (planning and general administration - in house; marketing - consultant; additional staff - coordinator; general administration, legal) 9. Streets (marketing and use decisions; investigate College closed; Washington - Clinton to Madison - transit and pedestrian; Clinton and Dubuque integration as one way with Market -Jefferson pair with Clinton and Dubuque, Washington Street - type improvement. 10 11 12 13 Iowa State and Perpetual (ex)edite) Consultants (interviews this week - not planning consultants - development and marketing) Appraisals (bank property - proceeding) University, land sale 14. tdarketing decisions ;��\G REGION vu f .�e.v.A Of!m� fl uildm� Aen. n.• Cnv. tli..ouri naCs i DE PA P. T>.1ENT OF riOU ING AND � URBAN pEVEI.O pMENT FEDERAL "OU5ING ADMINISTRA710N [ "S MOINES INSURING OFFICE `EDT. R:.I. BUILDING, TIC WALNUT STREET DES .'.•DINES, ION'A 5G309 July 7, 1976 IN REPLY REFER TO: Mr. Neal G. Berlin City Manager City of Iowa City Civic Center Iowa City, Iowa 52240 Dear Mr. Berlin: Subject: IA 22_2 Iowa City, Iowa Old Capitol Associates Section 23 HAP Program In letters dated December 16, 1975, and.January 9, 1976, our office outlined the various- alternatives available to Old Capitol Associates pursuant to the nedtruc- tion of the project. A deadline of January 23, 1976, was given to Old Capitol Associates to provide us a feasible mortgage insurance application for the project. They were not able to do this and on January 19, 1976, informed us that they had filed an application to Washington for direct financing under Section 202. In a letter dated February 4, 1976, we informed your City that its best chance for getting more subsidized housing would be through the Section 8 Housing Assistance Payments Program since the Section 23 Program had been discontinued. We regret it was not possible to get this project to construction and would again like to encourage your City to continue efforts, as it has in the past, to obtain. housing under the Section 8 Program. By this letter we are rescinding our "Notification of Application Approval" dated April 2, 1975. The reserved Funds will be recaptured and your "Annual Contributions Contract" with the Department for this project will be canceled. Funds expended for expenses according to the terms of the ACC will not be affected by this recapture. Si ncerely, Nat Ruben Director cc: Mayo.- Mary Neuhalser 0 E Julv 16, 1976 Paul and Deborah Toby 1502 Cresent Street Iowa City. Iowa 52240 Dear Paul and Deborah: At the ropu]ar Council r,.•eetinp on July 13, 1976, the City Council adopted a resolution approving the contract for Outreach Services iriGh the United Action for Youth. The Council agrees with the need for an advocacy program for youth in the Iowa City area. U.A.Y. will be instrumental in ggoviding such a program in our corn wu9ty Manh you for expressing your viers to the City Cantil. Sincerely yours, Neal G. Berlin City "'(.anger Is cc: City Clerk ! 0 41 �r � 1,97a 2 10A RECEIVED JUL 1 4 1976 CDBG Review Environmental Process Department of Community Development, City of Iows City CDBG ENVIRoIj%irWrAL REVIL:IV PROCESS compiled by Julie Vann, Redevelopnent Specialist July 1, 1976 C O N T E N T S Summary of Environmental Review Purpose. aplanation of Local Processing Procedures Definition of Clearance Levels , Review File Check List , Outline of Information to be in Project Director's Report , Historical Review Form Matrix of Environmental Parameters , Federal Register Environmental Regs• , "Environmental Assessments for CDBG" , . .page 1 .pa$e 2 ,page 4 attch 1 attch 2 attch 3 .attch 4 attch 5 attch 6 What .i,a all env.inonmentaf aevieto tecohd and why do we have to maintain .them? An environmental assessment or an environmental impact statement (lils) is a report resulting from a thorough critiqueing of a project's relation- ship to its environment. The environmental review process records, for the "executive officer -- CDBG applicant," the decision making steps which lead to the "level of clearance" decision (determination of whether an environ- mental assessment or EIS is required), and documents all studies and considerations carried out to comply with the Federal environmental requirements. In Iowa City, Federally funded projects are currently being planned to improve the living environment of low and moderate income residents. 'hese projects are funded udder the Housing and Community Development Act of 1974 (IICDA) through a Community Development Block Grant (CDBG). Like most federal actions or legislation, this act must comply with the National lnvironmental Policy Act of 1969 (NEPA) and environmental reviews must be completed. In CDBG the responsibility has been passed down to city level, and in Iowa City Neal Berlin, as City Manager and chief executive officer, when accepting the grant,assured federal officials that all CDBG programs,and their effect on the environment,would be monitored. 17ne review is a detailed report evaluating thoroughly all impacts -- beneficial vs. adverse, short -tern vs. long-term, direct vs. indirect, social, physical, and aesthetic -- a project will place on its environment. The procedures can be carried out in unison with the project plans by documenting all issues considered and the sources of data on which decisions were made -- after all, good planning of a project would include consideration of all environmental issues -- or the environmental review can be looked on as an extraneous burden requiring massive infusion of time and effort. Even though project directors develop project plans to the best of their ability, the critiquing process of the environmental review process may uncover an overlooked adverse impact that might be minimized if planned for properly. The environmental review process provides procedures for critiquing the project's design by evaluating its relationship to the environment. •17he environmental review is a fundamental element in project implementa- -2 - tion. The Hiles governin Rc g environmental reviews are stated in the Federal aster, Vol. 40, No. 137, July 16, 1975, pp. 29992-29998 attached) The following (a copy istwo important requirements must not be overlooked. 1) The er1v.iA0nmen,taC hevierva mue.t be pea;Sonmed be oae HUD nee e money .to .the City, project directors should not overlook this processifprojects are to be implemented in a timely manner. 2) A pubkicty avai&bte enviAon merttae nev.iew aecoad mu6 t be ea tabtizhed and maintained low;' City there is a lot of Soh each p>to JeCt. In citizen interest in the environmental quality and many individuals are not afraid to challenge city staff decisions. By developing a professional environmental review process, not only will our Programs be more comprehensively critiqued, but also will have 'documented our decision making process, which will to defend in court. look more professional and 1. will be easier A set of environmental review procedures is hereby set forth to provide methodical documentation of environmental issues as investigated during a Project's planning process. The City will thereby meet Federal, state and local environmental requirements and carry on well planned, comprehensively thought out projects. What wiU .the env. Aonmentae aev.iew hecohde .inctude and who Wi,Q,e do .the wohk? To thoroughly document our environmental review procedures, the following set of forms will be completed for each project. Items will be; checked off the accompanying list as completed. A complete environmental review file will be maintained in the CD13G division of the Department of Cgnmatnity Development. HCDA-CDBG project Information Report u a°� -- This report will be pre -pared by the department directing the p ro'1ects develo ° should include as man pment. It y of the topics included in the attached' outline as the director feels are applicable. (attachment 2)! -3 - Air -(5 It and Noise Review - by thePlanning- These reports will be completed' division as the Project requires. 3. Historical Review -- This report will be completed v division and a copy will be forwarded to by the planning cc Department of the State Historical Iowa, lllandmar of 11 - structures Preservation. Individual ° structures and other landmarks over 50 years of age will require y a more over assessment of the 4. Site Visit and Comments _ Project. (attachment 3) N Program director a 11ris shall be completed by the CUBO r><1 environmental review planner. oC: 5 F, 6. State and Local Reviews -- As special state and/or loci] requirements appear, .K speclal rports will be prepared. CLrrently none have been identifiedbutb review, r y includinglevelstwo ederal auditors will realize we aven't overlooked oked such regulations. 7 thru 10. Pindinvs -- Will ll be prepared by the environmental review Planner based on information gathered in items listed l thru q. I'the "Clearance Finding" Neal Berlin, City Manager, and John Hayek, City Attorney, will review the information and sign a release to publish a notice announcing the environmental findings. 11 thin 13. A notice must be prepared and published explaining th review has been completed and at the is available for public comment. x Fifteen days is allowed for comments which in tu the review. rn must be filed with v U 14 F 15. If no alterations are needed •� notice shall he prepared and based on comments received, a published explaining to request funds from HUD. Five da s muthe City's intent of this y pass between the date Publication and the actual request for funds., CL lb G 17. A co nv Py of the fund release request and the letter accompanying the funds will also be included in the review record.. HUD will � review the request for funds and not less the environmental certification in than 15 days. -4- what nice .the vaA.ioua 6i Teveez ob cPeanance- as dP-ned by HUD? FIUU has defined six categories to id status of a project. entify the environmental review 1• "Exempt" -- These projects are specifically identified in 24CFR58.21 as environmental studies, comprehensive plan development, policy - planning -management capacity, continuation of previously approved (before 6-30-74) urban renewal activities, etc. 2 "Assessment" -- This project is under assessment and no finding has yet been made. 3• "Clearance - EIS" -- This project's findings have been made. The - project has been identified as requiring an Environmental Impact Statement (EIS). Criteria to qualify such a report would include: 1) the cost, larger commitments of funds "i11 more drastically effect their environments; 2) the physical size of the project area, HND regulates for example, the demolition or emplacement of more than 50o units of housing; 3) the length of cone longer periods of construction mstruction periodean equally long periods, of disruption; 4) the degree of interest or the public's sensitivity controversy, indicating 4 „ t Y to the proposed projec. Clearance - No EIS" -- This project's findings have been made and an environmental assessment will be comp to do the potential environmental im completed document completely reducingPact of this project and methods for adverse impacts. 5• "Certification" -- The environmental review has been completed and the EIS or Assessment is read 6. "Clearance C Y for certification submiission. Completed,, -- The procedures are completed,` the funding has arrived, and the project has begun. AMchment 1 HCDA-CDi3G PROIECJ• ENVIROM E,\4TAL REVIEW CHECK LIST Project Name All items must be signed off and dated as of the date the are inserted in file. All items must be signed off prior to certifying that the enviro y amental review is complete. Footnotes: 1 May be signed May be Sioff with comment, no state review. 4 Maybe gned off with comment, no local review. be be signed off with coned Off with cmment' none required. comment during required c R°71Qnt, no comments received nt period. Atttaclunent 2 HCDA-CDBG PROJECTS INFORMATION Ilse as many sheets as necessary. The sheets shall be numbered consecutively and the project name and date shall appear at the top of each sheet. A. PROII:C_I XM[.* submitting department and project director names. Ii. PROJEcr DLS(:RIP1'ION I. Include a map identifying the project site and a more detailed map identifying improvements' locations. 2. Describe the improvements and their relationship to the project site (if there is one) and to the general planning district; the project neighbor- hood, or area to be served. Identify the boundaries of the immediate project neighborhood. Include: a. Before and after descriptions of the project site. b. A description of the project improvements to be provided at the project site or in its service area. c. A description of the actual project steps: and time stages of the project. Establish a time line for initiation and -completion of each intermediate step and for the entire project. d. A description of resources, support activities, contractural guarantees and agreements necessary to assure'completion of the project. Identify which of these are completed. Include the cost of the project and the breakdown of funding sources if not contained in the application. e. Which departments, persons, organizations will be involved in the development, clearance, construction'and operation stages Of the project. f. If the project involves physical construction, reconstruction, and/or demolition, include: scale diagrams, blueprints, specifications, drawings, maps, photos -which show'the project site, the project and its relationship;to the neighboring vicinity and the final disposition of 'the site.' g. If the project does not involve activities at specific geographic sites (i.e., a service project), describe the area 'to be served by the project and the projects relationship to it; and to the general planning district in which the project is located. h. Identify the values to the following Project or project "Pon completion of the constrUcti.on as applicable. *slope grades *excavation depth *building heights *building setbacks *population densities *dwelling unit densities *number of children in project *number of jobs *number of dwelling units *square footage of project site *square footage of buildings on site *size of population to be served by project PROAcr GOAL State and describe the specific goal to be addressee] this project. Particularly, reference the project to the CD g established by the City Council. oals anbdy objectives as I: 1110MIENI-AL QUALI'fIL'S Identify positive and negative aspects of the existing environment of the site and project neighborhood. Identify, theunda sepang a iroheadings, environmental characteristics of the site area: . the 1. Physical Environment (natural and man made.) a• Land and climate - soil (general characteristics, load beari and potential erosion, permeability.) ng capacity, existing topography (general characteristics, slope grade of site - maximum, minimum, average.) subsurface conditions acuifer recharge): (geologic characteristics; geo depth to bedrock. logic faults, specifical conditions (flood plain, unique landscape,- for mudslide, landslide, subsidence, or unique ,eriaential underground transmission lines and right_of_way),;utility rights-of-way. - unusual climatic conditionsflash loods, tornadoes(subject to very high rainfall, etc.) , strong winds, extremes of temperature, etc.) b. Vegetation, wildlife and natural areas. Extent and type of vegetation and wildlife; existence of.unique natural systems, (streaun systems, wildlife breeding areas, parks,, etc.), on site.or within the general planning district. c. Surrounding land uses and physical character of the general planning district, and immediate project neighborhood. Identify the type of development (single family or high rise residential, industrial commercial, open space, mixed):, land use.configuration (land use map): densities; building height and design; lot sizes; etc. Describe the land use of the project site and its relation to land uses in the project neighborhood, particularily those with which the project would be incompatible.; d. Infrastructure. Describe type, location, responsible body, relation of capacity to existing demands, of the water supply, sanitary sewage and solid waste disposal, storm sewers'and drainage, energy, and transportation serving the site, (roads, railroads, transit routes, parking). e. What changes will this project make on the demand for these services? f. Present air pollution levels. Extent of pollution, (dust, carbon monoxide, sulpher oxide, hydrocarbons and odors) in relation to local/state standards and standards of health' and safety (frequency of inversions, air pollution alert or emergency); in relation to the rest of the metropolitan area (conditions peculiar to the site and immediate area): What increase or decreases will result due to this project? g. Present water pollution levels. Ground and surface water relevant to the project site, project neighborhood watershed, (drainage basin, source of water supply, .water bodies with implications for health and recreational uses, etc.) What changes will result due to this project? h. Any other physical environmental factors which should be considered. Social environment a. Community Facilities and Services: List existing school; park, recreational, religious, cultural, police, fire,.health,: public transit and social, fraternal facilities and programs, serving the site and area. Describe the facilities, location, responsible body and the relation of capacity to existing demand for the facilities. b. What changes would this project make on the demand for these facilities? c. List and describe employment centers and commercial facilities servicing site. "List major employment centers in vicinity and major employment locations of project area residents'., How, accessible are these centers to residents "of the project vicinity? d. What changes would this project make on employment patterns? e. Describe the social character of the project site, project neighborhood, and general planning district Describe socio- economic and racial and ethnic characteristics of the site and neighborhood. What are the income levels,employment rates, and educational characteristics of the general planning district? f. Describe the social characteristics of the project site at completion. g. What differences will occur in the socio-economic characteristics of the population of the project site upon completion of the project? 3. Aesthetic environment a. Describe any special natural or man-made features of the project site or its vicinity. b. Describe any special scenic areas or views affordable from the project site or vicinity. c. Identify historic and aesthetically important buildings or sites in the vicinity of the project area or at the project site. d. Describe the style, age, design of structures and circulation patterns in the project site or its vicinity. How do these complement the general area and historic or aesthetically important buildings or sites in the area. e. Indicate which of these would be removed or altered by the project. f. Include, if possible, drawings or photographs of the project site and neighborhood showing both before:and after project implementation." E. F G PROJECC INITIATED ENVIROMIIiNI' ALTMA'I'IONS Identify any changes to the following which will occur or are planned for the project or project site. Consider the following topics and if a -change is to occur describe the change. 1. soil 2. slopes or grades on slopes 3. geologic features 4. wetlands S. watertable depth 6. excavation depth 7. surface water, drainage channels 8. animal or vegetation habitat 9. air quality 10. water quality 11. building heights 12. building setbacks 13. street patterns, routes 14. dwelling unit densities 15. population densities 16. energy requirements 17. location of people on the project site 18. number of children on the project site 19. number of jobs available on the site 20. location of retail -commercial activity 21. Support Services private transportation public transportation sewers gas utility electric utility water utility solid waste disposal PROJECT ALTERNATIVES CONSIDERED What alternatives to the proposed project were considered and why were they rejected? STEPS PLANNED TO MINalIZE ADVERSE BIPACfS Describe provisions of the project which were specifically designed to reduce adverse environmental impacts or to enhance environmental quality. Identify the problem or opportunity addressed and describe the resolution. INDIVIDUALS INVOLVED IN PLANNING Identify all governmental bodies, private organizations, individuals and citizens concerned with or involved in the proposed project. Identify governmental lines of authority for project responsibility. �. Clilfl'I� ICn'P[UN The undersigned hereby certifies that the information furnished above'_is true and accurate to the best of his or her knowledge and the knowledge of the department submitting this proposal. Date Signature Title Department Attachment 3 HISTORICAL RIVIF.IV (Form for projects with no affected historical landmarks) Pro j ect Name Architectural and historical description of the area: Source of data: Summary: El'Phe area contains no sites or structures listed on state or national registers which would be affected by the project. ❑ The area contains no sites or structures on state or national registers which would be affected by the project; however any action which crosses the site property lines should receive further review. Comments: Signature nate - A taclunent 4 "IATltly ()F ENVlkOR41.'NI•AL PARA1,4i1'1iRS Air Quality: Odors — Dust Chemical. content Cround Water: Recharge capability Percolation or leaching of harmful substances Excessive withdrawal Surface Water Appropriation Discharge Physical characteristics - chemical/microbiotic characteristics Runoff (leaching, erosion, floodino) Vegetation: Disruption Alterations to Fauna Noise Land Succession or habitat Disruption Habitat alteration or removal Endangered species Pest species Game species (fish birds , , mammals Intensity Duration Frequency Erosion Flood plain, shoreland, wetlands Soil suitability Topographic alterations Parkland, recreational areas Compatibility of uses Critical areas Aesthetics: Physical: land, air, water Biota Visual content Structures Apparent access Harmony; area and structural coherence socioeconomic: Conformance with comprehensive plans $ zoning Public health and safety Natural and man-made hazards, nuisances Employment, income patterns Demographic or social character alterations Provision of public services Historic or archeological sites Social fabric and community structure Energy consumption Congestion - access Transportation v� � j4J�4-4 `i H NNasp'.i WEDNESDAY, JULY 16, 1975 WASHINGTON, D.C. Volume 40 ■ Number 137 PART II DEPARTMENT OF HOUSING, AND URBAN DEVELOPMENT Office of the Secretary ■ ENVIRONMENTAL REVIEW PROCEDURES FOR THE COMivIUNITY DEVELOPMENT BLOCK GRANT PROGRAM Corrections and Amendments Z!1992 RULES AND REGULATIONS Title 24 -Housing and Urban Development quant to f 68.17(e) ; and clarification of a". SUBTITLE A -OFFICE OF THE SECRE• the Intent of 188.18. 68.17.'. g". to complete environmental ra- TARY, DEPARTMENT OF HOUSING The amendments being made to Pari TIAW Proo&a wham level Of clear - AND URBAN DEVELOPMENT 58 generally relax existing requirements aaa flIIdtag O that Lha request for 1Docket No. Itr7b-aD71 and are. pntClcularly with respect to ;.release of fund& L on noun, wblch PART PROCEDURES REVIEW rolortened nmenlal til Imme pactodStatemenLss for g under sale„ �alsl1(gEpI1a0eOtyaawtthe eavlron- EVELO MET BL THE COMMUNITY p p - maaLon on cued), DEVELOPMENT BLOCK GRANT PRO. i 68.17, to ex expedite roceduresatloa °D action pending Clear- necessaryGRAM _ lmpicmenting programs currently de- 8e.f9`-Oontlnuatoa of pevloue activitles. Inyed under the existing provisions of ' 60.20' IReserv&d) Corrections and Amendments Part 58. For this reason, the Secretary 01.91' 81e11aptactivitles. On January 7, 1075, the Department has determined that comment and public';[ ;.._ of Housing and Urban Development Procedure prior oro o the adoption nnof these 50.24 Projects ("HUD" herein) amended Title 24 of ' j requiring 'EM the Code of Federal Regulations by add- trary to the public Interest and that good 68A6 r; (neset�d), Ing a new Part 58 W Subtitle A. The new cause exists for making these amend- •,•U17 "latmcilm of applicant and Federal Part 58 was published at 40 FR 1302. menta together with the editorial correc- se°b°lee-lead agency role. The purpose of Part 58 1s to set forth tions effective upon publication. However, 08.28 tiReaervedl- the regulations governing envlrOnmcnt¢l consistent with: HUD Policy of providing-�Ba00iv°dl,. r4 -view procedures to be undertaken by for. Public comment to the fullest extent tubPe tC-44140940 Of Feode for e&nlcel&r applicants for funds under Title I of feasible. the Department Invites Inter_..: . -- - Projects the Housing and Community Develop- ested Persona to submit data and sugges-'"ae ep,_-Re ment Act of 1074• Pub. L. D3�83 lthe tions with respect to these amendniiants. 88.81 'ObJwctlonfunds relusso ofrurtds ttoa. "Act" herein). All relevant material received on.or be- 6B.e9 ffis6t Of approval of certification.The Preamble to the January 7, 1075 fore August 18, 1076 will be considered Ammosrrrt - 8&e. 7(d). regulations contained certain matters before a Anal rule Is adopted. All;sub- Department or which should be correctedforclarinca- nittals should refer to Docket No. P.45- 8ouatt� d) IIrban Deveiopmeat Act (49 -_ 297, and should be filed with the Rules 0.8.0.. fia90(d)). CIOs. They are: Subpart A-4aneml Policy and 1. Preamble, page 1382, paragraph 4, Docket Clerk. Office of General Counsel, the eighth line from .the .bottom, after Room 10245. 451 7th Street SW:, Wash- ;•.� ,Responsibilities the word "responsibilities-, delete the In ton,: D.C. 20410. Copies of commenta ,.6 1 Purpose and authority. comma and the words "rid that. the filed I,will 'be: available during business `;; {a)'algthojity-(1) B carrying Out of NEPA resPonsilltha rs by hours at the above address for examina- tltmal e&(0 tam• The Na - such applicants", tion by Interested Persons. - (Pub; )i 91-190,�vq2 IIA.C. 4823olicy tetf seq.) 2. Preamble. page 1392, paragraph 6, a Section 104(h) of the Act requires that (h comma should be Inserted after "1980", Cheat regulations maybe Issued on melnafter;. NEPA") establishes ns - 3. Preamble. page 1393, middle column; �' after Cions] DollDy9 goal and Procedures for conaultatlon with the Such col ul t o 1' stud enhancing Ilse ist the word "r6glater"'should rend haveronrVein 0,CcOravItQuality. Such coasultatlona tL�1r: NEPA, as 1Im Implemented by "Register", have bben aecompilehed. also. In cormec- Executive Order 11514 and the Guide - tion 4. Preamble. lenge 1383, middle column, tion with tholssuance of this Part 68 m Lines of the Council on Environmental second full paragraph, second line• the herein amended as final regulations, a Quallty, 40 CFR part 1500 (hereinafter word "had" following- Finding ccorC accordance DlwithlllHUI) been made �� "CEQt',, as. do Cho. Council. se and ••CEQ after "projects", shouldtread" hns'L and Handbook •.GU1deBpea) in Rection 102(2) 5. Preamble, page 1393• right hand Ing of Inapplicability b ¢vallablo for Dub- C thtlt all Agencies Of the A copy of the Find- d rFederal govern- column• first lull Paragraph, reference is He Inspection at the above address.'meat' made to the "Assistant Secretary for Accordingly, Title 24, Part 58 !a Impeet rIelol recafe Oneenvironmental Community Planning and Development." amended to read as follows: - proposals for me - This should read, the "Secretary of Hone_ ''JOr Federal anflm,..E...,.,___.._ Ing and Urban DoveloDment." - PART B"NVIRONMENTAL REVIEW :tog the"paal In addition to the editorial corrections; PROCEDURES FOR THE COMMUNITY IaeaQ"' certain changes are needed In the text DT pRO. DEVELOPMENT BLOCK GRAN(2). Sectio of Part 58 to conform it to existing law or GRAM. HOusing nig regulations, provide clarlflcation; or tor_ .Subpart A -,04n_ L. Fury ana w«ver,etbum.. `- Act of 1074 0 feet technical deficiencies Prindl 11 Cleo. tet -.360 ` (ht these changes Include deletion. of f 58 2 (b). 681 and addition of new 11. aj; tib) and 1. ' (c). The Purpose of this change Is to add"68,4 holidays to the computing age time Part edaeral In notcouratted Dttnd t0 88.5 form the counting of days In time periods In .890 connection with the Issuance Of a Draft or Final Environmental Impact.' , Statement ("EIS'• herein) under 158.17 pact 08.7 ae.e; Of with the method of counting used under Council 58.9 on Quality ("CEQ" hereln) Guidelines, 40 CFR. Part 58.10 1500. Under the CEQ Ouldellnes, Satur- days. Sundays, and holidays 58.11 58.12 are not ox- eluded In computing time periods. The'' 588,14 changes In Part 50 also Include a provl- slon at 158.3 58.15 excluding payment of ad- the definition lcosct ile 58.16 ffrom tword "Project,-: U.S. addition of the . v(rOnment continue Environmental Protection Agency as an ngency to which the applicants the Procedure appl must send any Draft EIS, circulated pur- : PrlOr tOAny ddramlt F of the human environ - 104(h) of Title I of the Purpose and authority. - Bari-''nWB I" real Time P.arloda, Df9Ced11f'e-under W Termiamogy.-. .: alrpi�oved applfeatic tReeerved1. .-.der TIUe'I.asaume General policy. the envlranmantal (R'e?n^dl• making. ressitualdbill aWPertmmtel ""Isere to tho RM Sec1ECE AWI-rft Under rule I taltil vildh projects, (Rewrvrdl • Tho • prOcedule. aM (Rsasnedl. Pla for derwi anv,roa Pine0aild -Astance, for eavlmnme°t j eta St 111110 thne-c review.In+navedl. _:'Urn. At Ua same UT1MOmeatel review record. IInaearred). 'inrooedul's IS laten NEPA poLides and I IRsservedl. v(rOnment continue Ineservedl. - the Procedure appl Steps to commenoe environmental re- : PrlOr tOAny ddramlt view process. ,for Particular projac elope to complete environmental "_ • Ior Iteiler4l'platlnln vlew proosel whom level of tear_ "nos finding le tint the regaat for +tT1d9 Dnlybees) the - Of their envh'onmeul +slew of funds for project to not an action which may significantly affect tion environmeut aeC01'daace with r'a HUD Seprptaly. nth (no =)• •CF.O. Anovnv., ✓:_ •. iii FEDERAL REGISTER, VOL 40, NO. 137 -WEDNESDAY, JULY 16, 1975 nunity Develofmtent )3-888, 42 U.S.C. 5801 er "section 104(h)" Alvely) authorizes a ach applicants with u for asslatarwe un_ for specific projects a that would apply 9 were he to under - as Federal Inatea the necejssity ental impact state- . the Initial appllca- tlme, however, the ed to assure that otectlOn Of the en- mdimluished, Under ante are to cartlfy lent of Title I funds a (other than funds r or envjrnnn,."t.t by RULES AND REGULATIONS the Secretary under section 304(h) die- assure to the public undiminished protec- othergwlsc es the reshad unSdcritim he reg tion of the environment. no policies of spect to the specific projects covered by tic P et oAddition dd„tsection 2 slid Title I of the certlficntlon. The Secretary Is to wait NEPA. require the use of nil pracueable 15 days After receipt before acting upon means, consistent with -other essential such a- certification, thus giving those considerations of national policy. to Im- ahn may wish to challenge a certifies- prove and coordinate Federal plana, 111111 nn opportunity to take appropriate functlom, programs, and resources to ,Mian. 711ntchallenge can Include suit the end that the Nation may— ngnlnstthecertifyingoIDccrorApplicant (I) d the the responsibilities May of each �lo for nsenteduto Acceptoses of thelurLsdlctonhof generation as trustee of the environment the Federal courts. Such challenge may for succeeding for allf Am _. RNA Include a request that the Secret (3) healthful, Assure for all Americans- esthetically reject the certification. The Secretary healthful, lreduction, and surroundings; will conafdera request&rejection of the and culturally a widest sums. f bo certification' only -1f each request Is (3) al uses o he wnviron ant. thout groundedoncertain bases, se set forth degradation, on,lrisk to health oar ea safety. In 158.31 �(b). Under section 104(h) other undesirable and unintended con- cltles, counties and other [mite of gen- sequences; eral local government assume only those (4) Preserve Important historic, cul - responsibilities which would apply If the turnl. and natural aspects of our'na- HUD Secretary wereto undertake.the tIon al heritage, -and maintain, wherever cralprolects proposed for assistance m Fed- possible, an environment which supports neat Projects.expand Thus,nor those, regulations diversity and . variety of individual norther expand nor contract the cate- choice: - aorlrs of actions that would be subject to (5) Achieve n balance between Dopul¢- envfronmental Identification and review Eton and resource use which will permit pr(3) Other - - high standards of living and a:wide (3) Other environmental revie p authority, The sharing of life's Amenities: and onsider, wreview process must also (6) Enhance the qualityofrenewable consider, where applicable, the criteria, resources and approach the inqXIMUM standards, policies and regulation under attainable recycling of depletable re - the following: . (1) Historic, properties. The National sources. D - iLils89-6(S5) oric -656�Preac:BUon of Historic and vation Act of 1960 (Pub fa u• o days acted,. Archeological Data Act q 1914 (Pub. L. must be observed In compliance with this 93-281) and rogulatlons ..which may Part shall be counted In accordance with hereafter be Issued; Executive Order the following: the Cultural FbProtection and EabanmMent of (a) The first day of such time -period the Cvlronmont, 1871; proce- shall commence at he first 12:01 a.M. duces for Protection of Histone and Cul- (local time) which shall oocur,folowlng tural Properties, Advisory Council on the action which Initiates the time Historicervation38 CPR Prt Boo. ll Notaee. HUD .Handdb000k n1a90 a, pe iod. Noise ae Abatement and ContSaturdays, 8untlnys, and lcea: rol, Depart- holiday& under Federal or state law oc- ment Policy, Responsibilities and Strequired by Aand- cu•rine,wlthdh a time period ris, 1971. I1 58.16. 58.30, or 58.31 shall: not be tectlon Act of 1973 (Pub.Flood 93 Disaster3and sept su h legas EL al holidIn ay time der p'ede>8( Implementing regulation• side 24. or State Law on which the. applicant Chapter. X..8ubchnpter H, National maintains business Lours , shall be Flood. Insurance Program: and P-xcu- counted. live Order 11298. - - I (1v) Coastal (c) The days counted' n. a ,ch ttme Coastal Zone Mal sin Acwetlands. 1any S Period >;d by 158.17 snail .include (Pub. L. 92-583) and a ru' Saturday, Sundgv, or legal holiday legislation or regulationsPDllcable State under. Federal or State law •o_ ccurring (v) Air . Clean . within such trio period, 9D-148). and Clean Air Act Amtnd Act(Pub L . of1970(Pub.L:81-804);- 95� .Terminology. _ _- II.B. Lhivlroamental ProtctloaDD� Cable For the purposes this Part the fol - Implementing regulations .. .gency lowing terminology apply: (v1) Water -quality. -ppb Actions which may stonfpcantly abject Pollution Control Act �ub.�p2-8 0) now acater the tions ns for.whl h sectionthe human 0environment. and applicable UJI Environmental pro-. (c) -of NEPA would require the prepara- teetion Agency. IMPICluedting r&gtlla- tion o Lions. tof an Environmental impact Sta- <vlb WUQll/e. Flet and Wildlife (EIB). Applicants assuming NEPA dllfa Co- responsibilities pursuant to Title I And ordination Act (Pub. -L. 85-024). these regulations shall review each Drej- Ment the requirements m ne ts o section 104(h), T inProposed accoD r4 for with thheeaeane environmental which Is Intended to Assure that the poll- review process described in these regula- elm of NEPA are most effectively lm- tlon In order to determine whether the Plemented 1n connection wit the ex- aPpllcant's request to HUD for he re- Pendlture of funds under .7 tie T, and to lease of Title I fund,.would constitute 29993 an action, were the, applicant a Federal agency, which May Significantly -affect the quality Of the unit f human environment, or Applicant. Tho man the State ._ge¢eral- local;. government which makes application pursuant to the provisions of Subpart D or Subpart E of 24 CPR Part 570. One or. more public agencies, including existing local. public executive officer of aMay be l State atedor g unit�of general local government. to undertake a Community DSvelbpment'Program .in whole or In. part; but only the State or unit of general; local; government' may be the'. applicant' under, the subparts cited above, and tinder this Part 58: IIpon execution of Its. grant. agreement. with HUD, an applicant becomes a "recipient" under 24 CFR. Part 570. As'used In this Part _58, the term "annllrane•• underunder, Part 570, where the Unto executive OBICLr,'The chlef'e)i- ecutive officer of a unit of local govern- Ment me,na chs e1s,,..A _,_.. .. fir mai; unit's govemmental'a¢afrs. Ex- amplesOf. the "chief executive omcer^ of a unit -of, iocia government may- be: The elected of a munfelpanty: elected county exe cutive of a. county; the chairman.. of. a', county commission. or coup y. exein cutive; ;thty e that has l designatteed pursuant to law by the governing body Of the unit Of local govemment;',or, the chairman, governor, chief, or prealdent (as the case may be) `ofan Indiantribeor Alaskan native village. - - Qeof "fail oo onepial nmnal conditions, or creatlon'of:a new, setofenvironmental conditions, adverse or beneficial, caused or Induced' In.whole. or In part, directly or Indlreotly, by ,& proposed PrOJect under .Title L :. Environment4l.1 Impact° Statement (EIS) • A;wrltton statement, prepared In accordance with NEPA and CEQ Oulde= lines Using _ such' format, as -may: be aceptable to HIID,,dekrlbing any'alter- 0f a new got of environmental eon- a. -.adverse or.benenclat;caused -or ad by"1h0'acU0n"or:setf'actions consideration, and the alternatives h action fir 'group of actions: -The sent should Include a. quantitative re of:m4111tude and :.a-quallta- leehura 'f, JmDortance : of; the .en- trorimentai,revf w and eiivtron- e&a for .compliance by he aPPllcant with NEPA under,thle Part with.respect to a Project funded under Title I.: 1 �el of clearance finding. determinaton Pursuant to 158.116 (d) as to which Of the two levels of en- vlronme¢talrclearance applies. i ...� ^ PrOdect. activity. or a tivltlaa determinedtermined by theAp eApplicant In Its sole dtacreton; to be Assisted under Title T. A"project is an "action" withhr the meaning of the CEQ. Ouldellnes,.'40 FEDERAL RE -- ITER, VOL 40, NO.. 137—WEDNESDAY, IDLY 16, 197s 29991 CFR 1500.5. However, the payment of reasonable administrative costs related to the planning and execution of com- munity development and housing activi- ties. as Permitted by section 105(a)(13) of Title I and Implementing regulations of HUD. Is not renarded as a protect for p( ries of this Part. Q 58.4 ❑lrAenedl Q 58.5 General polity. (a) Applicants to assume NEPA re- sPonsiblifffea. Except as provided at Para- graph (b) of this section, all applicants for assistance under TlUe I shall be re- aulred to assume responsibility for car- rying out all of the provisions of NEPA relating to particular Projects for. which the release of funds Is sought. In amum- Ing such responsibility, the applicant's chief executive officer or otherofficer of the applicant approved .by HUD shall carry out the responsibilities of the."re- slwnsible Federal official as that term 1s used In NEPA and applicable regulations thereunder. Such responsibilities Include, where applicable, the'.conduct of envi- ronmental revlews;_decislonmaking and action as to environmental issues; prep- aration and circulation of Draft and Flnal E1S's; and assumptlon of lead agency responsibilities for Preparation of such statements In behalf of Federal agencies other than HUD when such ngencles consent to such assumption. The chief eicecutive officer or other officer of the applicant approved by.IfUD shall be subJect to the Jurisdiction of the Federal courts Pursuant to section 104(h) : such chief executive officor or other officer of the applicant approved by IEUD shall not bo represented by the Department of Justice In court, but reasonable defense costs. Including the fees of attorneys and experts, incurred In environmental' lltl- Ratlon may be funded from. the eppli- cant's grant amounts. I _ The certification described at 158.30 must be submitted to HUD by the appli- cant Prior to the release of funds for any such project as evidence of such assump- tion of responsibility.'. (b) Exception. HUD shall retain and carry out environmental review respon- slbllitles for applicants found try -HUD to Iack. the. legal`.capaolty to assume or carry out such responsibilities (see 24 CFR 570.003—Environment)',- (1). An applicant- wishing to claim such lack of legal capacity shall consult with the HUD official' authorized to re- celve the appllcatfortAn order to obtain appropriate Instructions. if an applicant claims lack of legal'eapnetty, such claim shall be made prior to aubmltting Its ap- plication, and It such claim is approved by HUD. the applicaticn when submitted shall be accompanied by a proposed draft EIS with accompanying com- ments, as required by. 24 CFR 570.803. Submission of an'-: applicationwithout the proposed draft EE8 and accompany- Ing comments may be deemed by HIM to constitute a waiver of such claim. If, fol- lowingconsultation with the applicant. HUD approves the claim.. then the ap- plicant will not be permitted to assume environmental review responsibility for any proposal by It and the approval shall be effective with respect to the Com - RULES AND REGULATIONS munity Development Program (as de- fined at 24 CFR 570.3(f)) for the pro- gram year to which the application per- tains;- unless an exception Is approved by HUD. (2). Community nasoclatlons (other than Public entitles which am also com- munity associations), and private de- velopers approved under Title VH of the housing and Urban Development Act of 1970 or Title IV of the Housing and Ur- ban Development Act of 1068, are con- sidered by HUD to lack the legal capacity to assume' or carry out environmental review responsibilities. (c) Environmental review process. The environmental review process can - state or a study by the applicant of each Project to Identify any environmental im- pacts of actions Proposed to be taken by the applicant which are to be supported, In whole or In part, by Title I funds. . (d) Determination of impact. In the environmental review process: the appll- cant must arrive at a determination as to whether or not any proposed project will result In any environmental Impact; the nature, magnitude and extent of any such .Impact; whether or not. ,any changes could be mnde In -the -project Its proposed, or alternatives to such Prot- ect could be adopted, to eliminate or minimize adverse impacts; and the level of environmental clearance which is ap- propriate. Such determinntlon Is largely a matter of judgment on the part of the applicant. Involving evaluationofavail- able facts. pursuant to the Procedures and guidelines contained In this Part. (e) Conditions and safeguards. If the applicant's environmental reviewproc- ess reveals conditions or safeguards which should be Implemented when the project Is undertaken, In. order to.pro- teet or .enhance environmental quality or minimize adverse environmental.im. Pacts, then such conditions or safeguards shall be met forth In theenvironmental review record and the applicant shall use all appropriate means to assure '. that those conditions and safeguards are Im- plemented. - . . , A (D -Decision not to implement. If, through the environmental review proc- ess. the applicant concludes that-Lthe proposed project should not: be Imple- mented in whole or In part, then the applicant may -reprogram to another eligible project, In accordance with -the applicable provisions of-24'CPR 570.305. (IT) Comprehensive andearly evalua- tion. Environmental review should 'be conducted on as comprehensive n state as Is feasible. and should be commenced as early as practicable. The exatalna- tlon to determine the potential conse- quences of:a proposed project should, If Possible, cover the expected period of Impact. .. .. ... 158.6 [Reserved] Subpart 8—Environmental Reviews by - -� Applicentt Under Title 1 Q 5&7. [R&a ed] ' Q 58.8 IReservedl $ 58.9 Financial nsAlslnnre for envtron. mental review. - Applicants may ut1117e Federal finan- cial assistance to enable them to carry out environmental review pursuant to this Part, as follows:. (a) Ten percent advance. For the pro- gram period beginning January. 1, 1975, each applicant: eligible to receive . Title I grants may, request HUD toadvance up to ton Per centum (10%): of the Title I amount allocated to It, in order to plan and Prepare for the Implementation of activities- to be. assisted-underTitle I. The; planning and conduct- ofenvlron- mental reviews relatingto the. Prepare - tion of Title I applications and projects thereunder may be so funded. (See 24 CFR 570.302). (b) Funding costs, of environmental review. After HUD approval of its. Title I application. any applicant may: utilize Its Title .:I . funds.; for: environmental studies relating to: tho applicant's com- munity development -program for-Lthe Program year, or subsequent program years. (e) Comprehensive pfannfng:,assfst- ance grants (701): AppRmnts eligible to receive HUD 701' Comprehensive: Plan- ning Assletance'grants may.request 701 funds for the.development'of environ- mental review' systems.as part of their comprehensive planning activities:-. -. _QSD.10.[Reserved]'; a 58.11 Environmental review record. Applicants ' shall prepare and maln- taln a written record ofthe environ- mental review pertaining to each proj- ect. which shaR'be designated the "En- vironmental. Review Record", and shall be available for review -as part of the project proPoeal atthe request'of 1n- terested agencln,_groups or Individuals. The enviromnental review record; using such format 0e maybe -acoeptable to HUD; shall include as applicable:.' ''(s) A -description of the project to Which It relates - (b) Documentation showing that each step in the envfroamentil review process set forth in 158.15 has been performed, that the level of ,clearance finding-re- quiredhy 4 58.18(d) has been made; and 18'supported in the environmental, re- vlew,record; `_., - (c) Documentatlon'showing that each step in the envirt nnidttat review, process under 158.18 or 168.17; as the case may ,be., has been;,Lverfcrmed;' anWthati the have been satisfied; -..•'... - (d).A,description'of the existing`en- for'invironmental.impacts: =' (e). A copy. of any Draft EIS; and the comments on It, and the Final EIS;, (f) Copies of, historic' preservation re- view' analyses conducted tinder 38 CFR -Part 800. showing satisfaction with ench step of such process and, support for. any conclusionreached in connection there- with: '. (g)' The written' decision required by 58.19(c) wlth'respectlto .projects to which 158.19.(c)' is applicable:',' : ',(h)'A copy of the noUee-required by 4' 58.30(a)., the. -request.' required'.` by 4 58.30(b), and the'certlflcation and ac- companying statement required by 4 58.30(c) : I FEDERAL REGISTER.' VOL 40, NO. 177—WEDNESDAY, JULY 16, 1975 EM (1) A COPY of any environmental cob Jertlon received which pertains to the project• (J) A copy of any request for a waiver and any waiver that may by Issued un- der E 58.25(x); (k) Evidence of any determination of the "lead agency" under 158.27: es of ses or (reports! conducted -under State otal r to - cat law; and (m) Original counterparts or copies, as uppropriate. of other documents ap- I)roDrlate in .the Judgment of .the ap- WICInt for InCIURIOn In the envlronmen- tal review record. 958.12 [Rceervedl R 58.13 [RescrvalJ P 58,Lt I Ilc,ervedl .18.15 Slept, to commence envtron• mcntnl review proeeu, carries Out the environmental n which the Dp1evview Process. Including the concurrent historic Preservation review, and other reviews required by the authorities set forth In 15 * I (A). !e largely within the discretion of Cic aPPilcan t. However, to process shall Includ0. the following steps: (aI Determine crl3tlna conditions. Existing cnvlronm0nta1 conditions and trends wile are Ilkelq to occur absent lmplementaLID o[ the proposed Project should be f entlflOd. Hoch Information Is an ersentlaldnta base from which to asaoea nttd ova to aqq effects of the (b) Identify project.. mpacts An Identification of the nature, al tmagnl_ tude and Impacts of the pr Project WhetheOf RE rmenhe- flclal(c) or adverse, Examine identified impactbe s. As to all environmental Impacts of the pro- posed Project which are identified: (1) Possible Project modification. Ex- amine the Project and consider ways in which to :Project or .external factors relating to to project could be modifieds In order.. to 'eliminate or minlm mi any adverse, environmental Impacts and en- hance environmental quality. The exam- Ination should includeconalderntion In light of to policies set fart In 188.1(b) of bot positive and negative effects of any such modulcatlon In relation to de- sign. use. location, coat. and timing of to Proposed project and Its Implementa- Lion. (2) Alternative projectsterna. Examine al - would vel to to Project' itself which would elhalnn a or - mintot za environ- mental Impacts or enhance environmen- tal quality. The examination should -In - elude con,lderatlonaof bot poalt)ve and a ncg¢tive effecteot any such alternatives 1 In relation to design, use, location, coat, ¢ and timing, and consfdezatlon of to ef- fact of no protect: (d) Levet of clearance dndtn s completed. each of to to D. Having I that maybe apPticable inhimviron-s g mental review process, to Applicant shall of make oneofthe two level of clearance ti findings set fort below: RULES AND REGULATIONS (1) Finding that r 2999 funds or ea an !or rcleass o! (b) Publication and dineJnlaoilan.The 1 project to not an action which may elpnl)tcantJv affect the quality o/ human environment. If the Notice Of. • Finding - of No Effect on the ffih significant Environment t shin.all be envlronmen- Procesy the applicant rn-: tal review finding tondos by the Ilahed and • ub- aume- manner as a NOtica of Intent;tp P7thesame Ple the request for ase of applicant that. f undo the an EIB, as.described-ea.158.17(b)-'sod. w81 Proposed Project lsonot an action which may significantly affect the Providtial least 16 days.. from the date Inior of Publication for pnbtlo oom- quality of the human environment: then It document seasons Culp and the menti (C) Completion -.Following ;facts and supporting reaaons euDPorting to -finding. shall be prepared by the applicant publication and dissemination*F to Notice of Plnd- 'Ing of, No Significant Effect ce to and Include[ In the environmental review record. Tho document - shall act forth En - vlronment. and .the . kPlration .Of any time: fixed for -Comments,'the-environ- sufiiclent 1n- formation to Omura that each step In the environmentat monbil review process ahgI . environ - unless furter process shall oc edinnece review process hes been complied with, and apDlleant's are found by to applicant to anare foundby can. cluslon upon' performance of each such step. (See 1158.15 spouses to such notice, or oterwlac: fJ 58.17 and 68.18.) However, compliance with other applicable. laws end regulations forth Steps to Complete environmental r'"YI�Droc¢,■.where lmd pf. c]¢■r. once finding gat 1n 166.1(a) (8). Is nevertheless required.. : - is that the rrqueet for the rolooe of funds for (2) Finding, that reautat for rCleara o! lands for project is an action project. is an action,whidt m,q ■Jpdfi,,, nffcct the rnriroament,(E)S which may significantly affect the quality of the hu- man rcqulred). The following procedure shall be environment. If to environmental oftheapplicant results review n nnpaltt'acie dol- lowed- Where to level of clearance find - �'$'that specified 1n 158.15(d) by request for release of-udfof applicant tthetp o- (2) :.: (n) n ticePrat fc intent file ;. As eon fie ableto Posed Project b an action which may significantly affect the. quality of to hu- lan cant a no File an shall Notice PreDaro a Notice of latent to File an IIB. Such notice may be brief, but 1139 man environment, ten a document stat- shall be shall: (1) Identify to project(e) to which the EIB appliccanttading and Included In ¢pared by the envlrotne mental review record. Art all interested all Interested t the t'�Pectingdtate e ear EIS is required for each action -which may Y cavo such !m pacts of such' proJect(s) and and Indic -ate to plgnlficant effei:t: In.whlch such Commmo, manner and form which s 1158.16 Step, to Complde env)ronmcnt■1 .renew proCeu, where Icvd,of cosh• tneelease finding: i, that die request for • the release of funds for pro OCT Is not an action whi I may algal nntlr •(feel the environment (no EIS). The following procedure ehaU Abe tot- lomed whets to level of el¢aranre find_ Ing 18 that aPeciled In.158.36fd).0>: (a) Notice of finding of. no significant effect. The applicant shall, prepare a NOtfce Of FInding of: No;rSumifi¢aht Effect on to Environment -using such format fie may be eoeeptable.to MM Such notice may be brlef,�but shall:.(I) Identify to project: to which. to clear. once relates; (2) state that the applicant hes found that to project hoe no slgnlf- Icant effect on to environment; (3), set cWont fi) factsand thattHsons for such de- hhe applicant has made an Environmental Itevlew -Record reaPeating to project and Indicate when tad -where to Environmental noview RccorO may be : examined and opted; 5) state, If applicable, that: no furter nvhonmental review of: such:proJect >d DO be conducted; and that the PDllcant intends to request HUD to re- esec funds for -such :Project: !.(6):1ndl- ate that to applica t untill a certain data be ed� hall not be leas than 15' daya.fonowing to nrrte,LIT cation and dissemination; 7> state, LIT name and address of to PPllcant licaand the ChAnd (a)oat executive ot8cer me It fanliist Published dlaumtle zled. matted to the Lpplicaen May, be sub- ostimated date for, omDletlon:: and dls- trlbution of to Draft EIB. and (9)- state ant and -the chief exthe name ecutive 016oerthe pofcthe applicant- (b) pplicant, - (b)Publication. and dissemination. COPlea of the Notice of Intent to File. an EIB shall be sent to the local news media, Indhvlduale'and' groups known Wbe.ln- terested In 'that applicant's:'. activities, local; state, ''Ludt Federal agencies: to A-05 clearinghouse and, oten. behaved apDroPriato by the appllcnnt. Such notice shall be published at least once 1n a news - Paper of general; Circulation !n the at- tected commm3lty and shall be tiled with the HUD O1.. authorized to receive to aDDlleatlon... _ (C); -Public hearinva—Droeedure.: Prior to the preparation and distribution. of a Draft EIB, to applicant shall determine whether It will conduct one or mora pub- lic hearings at 'Which the Public may be heard respecting' to : Preparation and contents of the Draft EIB The apDhcant should also determine: wheter;.or not separate_ public bmrings,shan. beheld concerning the Draft EIB, or; whether such' publlc hearings shall. be rnmhlnew the application of to apo Public hearings_ conceml shall -be preceded by P Hearing. which awl be disaeminated In- the :sam Notice of Intent to_ File forth 1n 158.17(b); at lens Pr)or.to such hearing. an (1) Sta to the date. time, FEDERAL REGISTER, VOL, ■D, No, 137—WEDNESDAY:' JULY 16, 1975 ant: All such a. Draft EIB I Puanahed and e,manner-as a an EIB, as set tfifteen days d.whlch shall: Place and PUT - .996 pose of the hearing -RULES AND REGULATIONS nrolect, Its estimatecosts and the the mission to IIDD of a ect arca; (3) state that and the prof- , request for releasecertifoRtion . and to be heard on environmental issues wll, titular of funds for the par_ be Afforded the o (b FlnOleCisal Pursuant to 1 58.30. (4) .state the pportunity to be heard: prepared In ac ordan el with suns] be theIIIICARL nnd chief ex cu Address of the lines (40 CFR, Part 1 then onlcer of 500), T Q 0ulde- PE:tS c t; And (5) stats must take Into account and me Final EI8 Draft Er can be obtained, where the to th0 commenW countreceived as Lust respond action or by mull. nn whether In clrculatfan of a result of rnny apply. d any charges that EIB, including the cDmmft EM. The Final (d) Public hcarnCa-fa f0 Con_ the appllcant•s received and xfdcr• be filed with CE 8ponaes. thereto,. shall not pub is hearings shall be whether or tancously Pent o (5 Copies), and aImul-. to. distribution of n Prior vldunis who to all agencies and Indl- such tribution o Draft EIB or after EIB, to ho conmtented. on the Draft during to environmentalat reviewother r cess Agency, A -B5 Environmental Protection shall be within the Process ate Federal, state. rcglonsuj� andrlPrl- tlon of the re dlacrc- agencies, and shall be made available ocal whether applicant. In determining the Pubilc. A sinal EI t0 hills or not to hold such Public hear- with CEq not less tE18 must "Para n Cnvlronmentat: feaues be on cite Proceedin of la tem o ti, on with other requsube st t for to of funds for prior to Proceedings relating HUD of a certification and the Applicant, tho i0 he application of ticunr project or the par- s should be consld°re 0 (following factors the Final B113 is i, rauant to : 158.30. If of the 'rosacea,: In ter The magnitude Publlcntfon by. wed within 80 daya after costa, the geographic area Involves nl is Effi'then mice 0 In ceha Faocaat Rsa- the uniqueness of talo o[ ho min mumpt of the Dreft t the rcaourees Involved; commitment of [or review of tho I.7RAI E 30 day. period Interest in yr (2) the degree day orfod IB, and the 00 0 till controversy concerning run concur entllded for n ! 56.1 d t velli from the Public. or Projects. na evidenced by requests overlap, y to the extent that they pl th local authorltles, formjtuor; r,°�;�8teto § 58.1a u...,._.,__ thatn ,._......_. ' reviews:govem updating of environmental (1) A new level of clearance IT shall be -made which shall take Into no count. the information . theretofore de - "eloped and the newfactora." - -(2)_. If, information rclating'*to such tactors arises after a Draft Ef9 has bee n transmitted for circulation, but -prior to tho expiration date :fOe'recelpc of com- amen' then 6'copy - of any `revision, to alder nt.lw addendum to he Draft EIB, l other ies to cwc; shah bDe transrnitted n all Parties to Whom tc Draft ErEi was commented thea nto gnlnd,IsJi°hohhva 'nate, the appilcgnt where nppro- time for comment on tall extend' the (3) It the time 011 he Draft ELS., Draft EIB has expired, but he Finn 'EIS has not been circulated; then any 'revs= ton, amendment or Addendum to the Draft EIB shall bo transmitted to all nar- lit to And to.te.. raft. EIB Was trans - Parties eon an to;a11 as who commented t. -commend & reasonable time for receipt Tho Final (° shall be Fixed and allowed: onal'f EIB shall then reflect the ndd1- an responses and contain the Comments d responses respectinB.tem. ItY of he f---• •• ": tsr to COmPICx- cicaranee. Pending ,nted.. then Issued aauei and the Presenlike hhOOd that During the environmental review, roc. Prepa -ored n Information will be f OMIS ad at the can and Pending completion Of the aP pteDared an hearing which w•111 bo of assistance to the Printe environmental. cicarnn DDro- anall. Pau anpltcnnt In carrying out its envlron- dtires, the ntipllcant -ma mental responsibilities clearance .'roto- commented' Puruculnr projects; to the funds to take any Rctlon may, used y addendum . Which n_ub11c f (4) t extent to project under review where suchact to d c achieved evolvement hes been tion might hove ,n review an concerns lved With respect to environmental mental effect, would limit choices Qin n tan¢ those.re other trough other means, such competfn g EIS which 15 tion Public henring., citizen as the B nitornntives, or mlght'Altai (c).. No_nei In the development Of the p applicantcipa-,. vend nvf clear ntat premises on -which the Project :Whit ommunitydev 1 DDlloan L'a B clear ante formulation. of. its gent O, am and In with citizen're pDlfrsLion. meeting 1s based In such faah- fon that t a validity of the conclusions to be reached 'ret ties comments on the pert �llar sad written (e) Draft projects. Ra toexempt a could be aReeted;:Except funds tics w•hl< SIS. prepared In eCcorda 1Dr tbffi8 shall be will be relen. ed for a p�pjeCE the rotary release ova avat vane Draftf40 CPta1%rt 1800, I.CCp uihe EIB aha) of fl u said s And the related tion. (see 01 58.30;58.31 Blend be sent by apPllcant to CEq (5 Agencies and to Federal agenefee Title I funds -may. be used to 558.37)' No project costs subject . -qp meal Such to the U.B; Eriviron- w•hosos� taction ABency, exce t to -tis havoFart which Secretary- s¢c�ned In:aavARCO: Of,the D 11 to,th dributed� w,g'n 1rp snarl; be a.whom -the iate Fluid and to others Who have reon. Such revlslon `or be subject to the- rei few.`A Ion ' of `o or for the ens Ot Jurfadlction. P Ilwu"' Such funds Pproval of the-re)ease;;of reasonstherefor,"t amu set forth the design expertise -bY IaW or and h0 related cert7fleatlon. @ 58.20 designated q.:85. oleamvolved' to 011fg_ 058.19 COnllnnation Of Prcrfou� ■cti�- ®Sft 21 •LReserred) ~ •. PrOPriatc local rfrtghoutea, to nD- tiles. • . Eiein clods agencies and entitles, In - - Pl ActivhleP nRups andarea Planning agenel¢0. fn) Or(Olnat or u (a) Certain acti9ltite . and glvupa or individuals fat revlern.ADrolect which leneioatlIten ststance,under,Tltiel : eligible AS - applicant posed action have an Interests�fnwn hO tion Of a previous Ella requirements of are exempt from on of the aPPIIcant The Pro- or activities for witch no nvirdo activi l act forth th s)elpw: this Pact. esus 'aIi aAeh Ing 011 to (Feppendixderal age to ui for or, clearance has he tan Completed f2) v1f' nmenteT'sfuGlea; and aPectal'exDertlse y Jurisdictions Vlronmenthsall reviews aruslo !n nducted en- n (a) clip) f T7t�e i jnofudfng activities be made'nvaCoplp Orized by Section B -of the to to chars _ tu0clent, due easary Ellin _ Dtatf' Dubs- IIPon availability of d8 dlitlonal-:7data including he .mousey, devevelOD a DDIDPreuens7ve Com- a sotto that the a EIB t�iasth CBQ. a vances In technology elopment a Draft applicant plan; end EM wM be Public prepared to an original or uBy must be subjected •(U)ted environmental.. To.. develop ' g the Fznza u. R,LOrsrza. COmmeenc� gin review under this Part 8u h rcvlsrespec,w shall management ce Polity -Planning - Obe date o1 such publication, there a be tattled DadtY.-and the ofnl�um review prograin Period of 45 daay prostate or thewmceen thaw ld atS1 be an t the entire g oho tette s JanU ti Year n �d thereof Ini ttsit E19 9) Pg °xf Mona altered 7n )Porilona of It en ar)1y 1f• to sole source o1 is with CPlicant. Aa t leas EIS must branted ye Cott fithe le sldemtlom. �Bht Of enVlronmentel_ ODD- Puts t to 74 CPR 570.32 with CEQ at ]east 80 days prior to sub_ '(etas. PTrh°COe ursfollgoverning uDdafe4'r°_ I - (1) TDI of pts)Datte for pie- wing DrocedUres s and to lm hall der Title I; and activities to be Restated un - FEDERAL REGISTF ) R, VOL 40, NO. 137—WFDNE$DAY,. JULYS 16, 1975 RULES AND REGULATIONS (banH) re walcon(incnue Previously. approved under TJUo I, Dever anent /gra dbur Neighborhood 29997 Development Ant pro EIS le rtyutred �B Preparation of an nnd.(oh/aJ esecutfve ° co, Act of nut gram) actl%flee being ngency,.ofther th Y tulle Part, a single applicant a Ol Or other °lacer of under jou 0 1 of the HOLISM aFederalgency, agency Should or the. other cfat cap"It Proved °y IfUD): Ili l,tatner om- cities Actof 1040 or prevloualy npprovd model btu y, ould asaum r the y (doCe). waaeet to ,cee 71UO Dor the s boutemoir enrrled out. under Ly M the "lend ¢gen 0 esponsl-.' lurlsdlCtbn-cot th■ raaenCcou T)Ha I of the 1lcmorlatratfon Cities and ration and elearaneo of an Ethe , ith a _ °coon f■, brought to enrorce reapo DWtlee Metropolitan other In nfatlon to savhwmteatal; revlewe: deal-. PhraseDevelopment Act of 1008. the event that th v1ding Assistance. In' s1oDm.it and "UUxt,■Dd The dings sentence ly RPProvd'•. In the a regulations of none e¢oce ofltla haw beenNat thew re_: Preceding sentence shall mean those ur- of the Fderal agencies Other the dettMf Is that' legal ban renewal and model cltlea activities require an EfR for such ere thpn HrrD approval, tatlon fe" Chat`, upon Its that were a applicant date Project, but the Block Grant funds. a,, liaa°t)- may use the PDrovd and funded by. HUD rmines under Red I 1nwb ana HUD *111 have earls: on (b)before June 30.1974, that an E18 In required the heli Part Envfrophtar°paW ilpallies under the NatfonN (b) The exemption from r°%ew Per- cant shall Assume the ••Iced a the aDP11- Polk Act of a; saunt to this P.trt does not t n D or shall otharwls accept m ob)ectim- will e prepare angEtS whie�li 1easO of funds and acceptance of the f the cants from Other reviews which PP be shell comprehend then the oth t00eDtanc° or. the cera.. required Pursuant to the allthorltess sot the tic Of bases: ) TY if 1t la on one or, the fonow;n forth In 158.1 (a). Federal agency oregencles related to r i ccccuted by the chief W s not II Project, ns (1 That the hief ecauo4 was not in 9 58.22 and @ 58.23 Ouldellne°, 40 CFR 1 00.7(In the CEQ oorherr officer of applicant approveQb Q 58.24 If(elnr e pm,,,. tion. - (b) Joint reo(cyns,—d - (b) that ' applicant. envh Ved, by Run, apCnC es(Dnation Of lead view-record for the p a et Indicates"' Applicants JOfnt environmental ere Lew ns I 1°�ect1119' ° Sion LeP nPDllea re eetsj n, gn or lowln moat comply with the fol- Molted. a -andm g : requirements _ relating to the CIOs Of a "lend agency" Or dealgpa_ virenmental ii the pro M In the',, - Preaervatlon of Hletorlc and Arheolo6l- environmental perform an most be xvlew Procee■: - ,Ob)eeaons cnl Data Act of 1074, Agreed upon bettween Shall be made'find anco prepared taQ ■ybalyt�a fa National Hlstorlc preservation Se 106 of. the a ePDUcant and Part lie with-thereqd mayuired procedure -(as COe 1988, an r159 Act Of AAy Federal agency I t a Vd, where pias (complete urea Opt,.be •4dtessed. to HUD at. FR d Executive Order 11693. when- RIF doral a ant event nn: Applicant And Regional ODfe, a dddrm3;'or the Deaver In.°ver any property See district included aency are unable to fectlone to fe" to Region qtr) for or found n the Secreta Agreement, reach such the releaw of funds', oa)aaOeee torlor: Pursuant to 30 C rY of Sha In- HUD, and the Applicant shall notify other than the ■e ■toted. above _wm; be ellgiblo for lncluelon 1t Pgrt.800 to siatance ofHUD• alth .the advice considered, b Dot': be CEQ. will seek to obtain a ,rise (date of las Yxn fhe�5�da received Register Provided for b the Act, Is nl agreement. well be the boundaries, or within tach vicinity In S 50.28-,18.29 - ll b mtdoree by HUD; Y Pertod) a Protect which the vlolntty cot, r [Reserved] Form: Requostt lOr releare of Jan ia- or In part, b f ° be fundd, 1n whole Subpart C—Raleaaes of Funds for suant'to�� for release of funds Y Tf I ends. Parti this-Part shall be Dur (a) ro Ds a of the Ant shall lie ex re- calor Projects tete HUD oIDcer addressed to flew process each proJet shall be exam- 6 58.30 Itcica■c of fund. u - ahe ReUD cit of authorlxed to receive the In In ac for calci the P tion. Pon Cert(au.. atltd,h aPpacant, shall be: exe- tor ProteW0 of Hlatotle Procedures - - - .. - other oro 11 chief executive: oficorL or Properties. (30 find Cultural A An applicant whlch has completed.all cer of-applicant "a CFR Part 800) for the applicable environmental --re%ew and 1�' and may be submlttedpw th or�nsy asterpurpose of ldentlf AfiY National Reg_ clew requlrczn ns PPartter t�� application, or at any, t(a1e af- VroP nn onal ranee Provided In d Nadeterminlftg whothe 1bOr hand whlclt Part withspectt tOparotfb an�1n-all DroPertlOs. and ecu bused Pr01-.. quest ail tial M 8n application. 11,00 Ruch re- . not the project may affect Lhe r quest to. role lti re by: the certificationC8E°°ATPa1dd rf the Prove funds for''thee Drolecte Aha lecomPl9 wltlt' 58.30(). of the gDPlloattt, eat Props applicant ahs ] to BbY;. the the foylotvin6;1. stated at 0 69a0fo> the env: the 8 -(1) Btafe the D and RUSH: ana gyy the environmental re%ewrecoyd: te' In (a)'Pt�bUcalfon o/ notke: An applicant add ot�the:- (b) rf hthe project as p - in t , at Ie Applicant' (2) -State r- ` erty,_t a at nevi ant, as affect the prop- mltting'lta at 'f do Applicant to sub- the- ray ffu the aPPILeant requests %ronmental review Praeoat the can- and ecrtUlcatlon pabllah ln�arewatunda cot, fd ellSe of funds for particularprol- out the procedures act forth al] carry of general clrculntlon in Sha 1-newejlAitll amount of Iuad to Profeta and state the Part Soo. at 30 I notice o ar as o requested eased 58.25 PrOJeets requiring an EI9. CI"FL �(I 8' the pubile: which tion described Berim td b% Ui � ertleca- Tho following tVDen of ro request and ice thedatewhich the lc)::C�lt Paragraph (a), . the Preparation and disseminatlol7 require An mltted t0 HUD by the aDP- win ntbe sub- PA(a) Ce to Form. A certiDcatlon EIB: to the this Part shall be addressed (a) Prolecta which would remove,t�e$tf°Rn raja that such requeit and car- H�,omcer authorized toari.r MOVE 1110111h, convert or 1. �o t Is•oth dwe]Rn Tunica �total�e Mileof lc - for; gre to ant OfUfuafulds Undof er p(11) State t e of, app adcan led of the . 1 g units' <3) HHe HM waives the re uire ed trq Hq and fly detcHb° ttie Drofect ox itive o b° executed by therOhlef.: r udrema t for n IIS (4) 'State. that "the applicant ' -'.. ' .: Pxecuti a Oftd"ori other;ofncer,of lip-, menti r�evyem re Beaeral envyfvn- Pard An eh%ronmental req .. <2)'BPeclfy that thby e M� ' 1390.1 (38 giflgtions (HUD Circular respecting the protects for which release : carrld out 1ta r applicant hes fitll. , amendd-. (39 19182, Ju] , 18, 1973) as Of funds Is sought, and specify when and vlrOnmental review. declnlon W°°- for_ en- 1974)) • HR 38022. November 4, where the same may be examined by the - 'Lion Pet'tnitling. fD the DroJ a and (b) Waters Y6) Bt¢ Copies thereof"ob Alned ,.. in the t+etiuest for rel named.. Acts which' and sewer facMiles prof_ to thdnnme And ddMMssee ease of funds; of 100 - o serve lndeveloped arena otn'eccanta nd'of the chi `executive mend te,�ed ouc 1, the .. Hetes or more. Ppllcnnt; nod' r-.:- } ¢ 58.26. [Reserved] (0) Include the fol1OWln Descant 1n'ttonaeetlon' With' each project 9 ;8.27 Dieted as Indicated: 9 'text corn- Portaln ng to the certification; Interaction of Plated and (4)-811edf hedera' aRrne(e,—lea egene (Name Of appucant) call/ un_Eertaka `- statUtOry eryi the;19W Upon DWhich any fa) fnteract(on /pith 7 rola fu°� atom theeU.El. Deeartwith mep lwk the tion n roman nt` � rim p °Hod for than 11110 Where a AgenMea other onDc orother rea onneorRe- ID lntly funded b PrOJCCt Is t0 be an Urban Development IIUD jundot T1LIof e al clearance commenced each ouch CHV1fOnmCn- Y One or more Federal I of the Housing and ( ) t and has ex- It other than HUD men, Act or 1974. (Ramos of applicant) Develop- .Dlred, or will expire, and that with the and by HUD certifying to HUD that (name opplica°t) 1e expiration of each etatuto Of PPI(Cant) Lary time period the applicant Is In om- FEDERAL REGISTER, VOL 40, NO, 137—WEDNESDAY,.,. JULY. 16, 1975 - 29999 Pltance with the requirements of th Part; (6) Specify that the chlef exeeuth onicer or other officer of applicant ap Proved by HUD Is authorized to conser Fedeerral oomciai, under Of EPA, Insofar ai the Provisions of NEPA appiy to th HUD resPonslbliltles for environments review, decision making and Actlon as sumed and carried out by the. applicant and that the chief executive onicer o ,and ofacr of applicant approved b! HUD AD consents; by so consenting, thi chief executive offeer or other ofecer o. applicant approved by HUD assumes IN respoconduct of environmental reviews, reviews,licable Odect. slon making. and action an to environ• mental issues: preparation and c1mula- tion of Draft and Flnal E18'3: and as. sumptlon of lead agency responalbflitles for PreparationOfsuch statements on behalf of Federal agencies other than HUD when such agencies consent to such assumption; (6) Specify that the chief executive onicer or other onicer of appllcartt ap- Proved by HVD is authorlud-to con- sent. Personally. and on behalf of the applicant, to except the jurLdictfon of the Pederal courts, for the enforcemeut Of all responsibilities referred to In 1 68.30(5) (a) ; and that the chief execu- tive officer or other onicer of applicant approved by HUD so consents on behalf of the applicant and himself in his ofo- clal capacity, Only; - (7) Be accompanied by. a statement,, over the signature of the attorney for the applicant; that the chief executive officer or other offoer of applicant approved by HUD so consents on behalf of the ap- plicant and himself In his omelal cam- ItY only; that the applicant and the stating chief executive ofdcer Or other onicer of applicant approved by HUD, am' authorized and - empowered by law to make the OertldGatlon(or, that HUD has as A matter of fact so found),. and that the same was duly made by the applicant and the chief executive oficer or other onicer of applicant approved by HDI), to accordance with such authority and Power; and if applicant made,a claim Of lack of legal capacity putsuartt to 158.5(b) and: such claim was:denied, that there has .been no final decision by a court of competent Jurisdiction or leg- islatlan which has become effective chess the denial of such claire which may affect such dental. :: (8) Be accomPAnled by It statement, over the signature'end seal of the elrk or other authenticating.omcer of tbe ap- plicant, stating that the chief executive officer or other. officer of applicant ap- Proved by HUD Ls, duly authorized to execute this-certfAaUoa.: and that he did execute the same. . RULES AND REGULATIONS 5 58$1 ObJMlone to ",lenge of funds. HDD shall not approve the releaso of funds for any Project until fifteen (15) days (as calculated- pursuant to(58.9) havo elapsed from the thno:HUD shalj. nava received the oppllcant's request,for the release of such funds and the certla- .. cation Dertalnlng thereto, Applicants shall not commit any funds which are. the subject of any request for the release Of funds to any Project Prior. to HUD's: approval of such request. Any person or agency may Objectreleto an applicant'& re - Quest ertlli at(on e r Of -funds and the UD will consider such Objections only ibut t the conditions set•forth in paragraphs:(A)_ and (b) of this section are saysded, and the prooedurea In paragraph (d) of this section are followed. HUD can. refuse the, request and certification on the grounds set forth. In. Paragraph (b) of this see- tlon. Any decliion by HUD approving. or, d)aaPpmviug the request for the release Of funds and the certification aPertaining. thereto shall be nal; . tai Time for ob/ectlng. HUD must re-.:. celve objections wlthfn fifteen (15) days from the time HUD awl • have received the applicant's tequat for the release of funds and the.cert111atton pertaining thereto. (b):Perm4r(bre Bases: (])'That the certification was not, In fact, executed by the chief executive omar'. or other. onicer of the applicant approved by' HUD; - (2) That the applicant's a vI'—' -en cR on Rtsto:io Preservetionor Its Use- utive Director to review the effect: of the PrOJeot on the Property In. accord- aace with. the Procedures set forth at 86 CFRPartao0 or, - - • (a) ihat .with respect .to a project for which the APPUCAnt has decided that: { 56,1¢(5) APPUM': the, applicant: hes . failed to - Include in • the , environmental .. retdOw record the Written; declalon -re- , Gutted Purauaht to 186.1C(o1.:;:.. ,.. . (0)_ Public and agency obleet(ons. The only bases upon which HUD will conalder -. the objection of any Person or agency to the certideatlan of an eons will not be considered by HUD; .but mag be addressed to the,aPPlicant, and the chief executive ofocer of,"the.ap- Phcant. -.- .- (d) Prooedurs; A'Personor agency ob- )ecting to an aPPllcant's request for the release of funds and the. certification per- �(IlBubbmltosuohh''ob)ecUon in wrlting; to the HUD officer authorized to receive the application of the applicant; (7) Specify the name; address and tele - Phone number of;the Person or agency submitting the obJeottoh; and be signed by the Person or' authorlaed Official' of: the agency; " I' (3) He dated when signed;.!:.-:: (4) SPeclty the bases for objection, aces the fasts Or Iegai'authorlty rolled upon In support of the objection: -. ' (5)� 4bdichte-that & cc" of the Wee tai review record lndlcates that aVVl1(x nt: tions has been malled or dellvtred to the has omitted to make oaeof the two level . chief executive'ofitcer. of the applicant; of oleatanoe ftndings aursuanE.to 1 MR is A 6E 84 • Edeei Of'j eoi�l df' 1 uO,ratol, for the project, u applicable; (8) That the applicant's envlrbnmen . tal review record, with ect for whit level oclearance fIDP n Ing in f 58.15(d) (U was made, fadlcatei that the APPlloant: has omitted one or moro of the steps set forth at: 58.15(a); "- f59.15(b);.I58,18(a)(1); 16.16(0).(7);. f 58.1e(a): or, f (4) ,That the, Applicant's envlronmea- tal review record, with regard toa pr ect for which the level of clearancWe And that the applicant has mltted o lne car more of the steps set forth at:' 188.17. (a); 158.17(b): 158.17(5) onlyLlf -aper Dllant has decided toconduct a public (E) That the apDUcant4 ensjmi2ni - ." tel teoOrd Indicates that,: with respect to A Property. Mated on-the.Ne tonal Register - of Historic � Pleec e,. or found to be eligible by the Secretary of, Interior pursuant to 36 CPR Part AN for ineiuelon In such p giater, and which Is affected by the Project, no OPDor Lunity was given to the Advisory COun- -:'. don:.. _' _ PP .::.. eaUdu•.. la) NBPArerponifbp(yer of XUD. Tris`' aPProvalby. HUD of, the'"certlIIatlon of an APPllant Js deemed to satisfy the re-;. eponalbillUis.;of the ,Secretary under: relic to the APPllcat(on'anBe; those, d releasesoffunda.under T1tle:I.for"projects which are covered by'euch certidcaUon:' L . . '(b)" Public' and -agency- redress:. Per- sons and agencies seeking redrew In rela- tion to environmental assessments cov— ered by. an approved certificationshall deal: wltb,lthe:,appUcant and;,not with: . HUD. It sball be the M11, ,.f titre e..t_ of rare, arEeet fOrth'at 24"CFR. 570 g13. Effective date. These reffalatfons:aro:. effective on July 18, 1575. - - CARLA-A.,HTLLs; ' if of Xowinp and Urban ' Detwopmeit. IPR DO 0.75-18230 Piled 7-leae:R:45 ami. FEDERAL REGISTER, VOL AO, No. 177—W1ON1fDAv, JULY la, 1975 By Ken Dzugan Cities across the country are strug- gling with the environmental assess- ment and environmental impact statement responsibilities delegated to them under the community devel- opment block grant program. For many, It's a first attempt to grapple with the National Environmental Policy Act. Indications are that one of the biggest problem areas for small and medium sized cities is adequate doc- umentation of findings for proposed projects, especially when a finding is that the project presents no signifi. cant environmental problem. An- other difficult area is in developing adequate alternatives. Still another is dealing with specific environ- mental issues such as noise impacts, degradation of air and water qual- ity which couldresultfrom a proj- ect and infringement on historic environments. If any of the above sounds famil- iar, read on. St. Paul, - Minnesota, has devel- oped an environmental assess t Environmental Assessments for Community Development Block Grants The St. Paul, Minnesota, planning department has developed a procedure Which, provides. .the required documentation, all along,the'way. parka. Sl. Paid's CD funds help to improve its - . _ - men procedure which successfully ad- than adequate documentation as dresses these problems. Also, by well following the process and using its The planning department is the regular reporting and filing pro - agency with final responsibility for l cedures, the city ends up with more environmental reviews. The mayor Ken Dzugan is principal planner for environmental planning in the City of St. Patti planning department. Ile is responsible for the environ- mental revietvs for the city's CD block grant program. designated the planning department for several reasons. One was that several staff had experience in per- forming environmental reviews un- der Minnesota law. Also, and per- haps more important, greater ob- jectivity could be expected from the planning staff than from operating agencies concerned'about assuring funding for their projects. The plan- ning department reviews all.the in- formation submitted tothe review file for each project. It. makes - the final decision as to whether or not a project has major environmental ef- fects. Also, the department decides when and if mitigating ,measures should be taken and the need for fu- ture reviews.. Overlay maps made from existing, Inventories of various city condi- Practicing Planner April, 1976 ,B ;_ lions were helpful in St. Paul. Sfany al of the decisions and procedures, as ni well as the documentation itself, of offer detailed guidance to other as planners in dealing with the envi- ronmental review process. This ar- e ticle describes the environmental a assessment process developed by St. -r Paul. The pupulntion of St. Paul is ia about 300,000. The city's CD hold c harmless allocation currently is al- i most $19 million, and it is scheduled to decrease to about $4 million by I 1980. The major activities of the city using its CD funds are physical development, human services and economic development. Early this year, St. Paul was chos- en by the Chicago HUD regional office as one of the sample of cities. to be audited under the CD program. The HUD area office stated that in St. Paul "one of the most outstand- ing areas of performance has been in the environmental review proc- ess. Documentation was well orga nized and reviews reflect a high de- gree of professionalism." The audi- tor said that the city's environment- al records were the most complete she had seen. HUD regulations.. Th a Corn-munity De- velopment Act of 1974 authorized HUD to delegate to local govern- ments its responsibilities for envi- ronmental review of projects pro- posed under the program. As a re suit, HUD has given little guidance on the subject of CD environmental reviews, and it is maintaining a dis- tance as .well. However, HUD must have on file an acceptable environ- mental certification before releasing funds for a given project. Before funds to go ahead can be released,. the assessment must conclude that any given project will not signifi- cantly affect the environment. HUD's guidelines can be sum- marized as follows. An environment- al impact statement (EIS) is re- quired when a project is an action which may significantly affect the environment. This was further de- fined as being projects involving 500 or more dwelling units and water and sewer projects which would serve 100 acres or more of currently undeveloped land. For. projects determined neither to have a significant impact on the environment nor to be of sufficient size, an environmental assessment will suffice. so determines the degree of sig- ficance of the impacts. The result nn assessment is a determination to whether an EIS is required. An EiS is a detailed study of the nvironmental impacts of a project, lternatives to it and methods for — educing adverse imPActa. ' The environmental review process the complete process which In- ludes the assessment and, where mpacts are significant, the EIS. - The vague guidelines offered by IUD for CD environmental reviews did not seem sufficient to us as a basis for regular operation In St. Paul. The city planning office held conversations with HUD officials to gain further insights. Also, we re- ferred to the state environmental policy act and the state pollution control agency regulations, under which the city must operate as well. As a result, St. Paul's own guide- lines can be summarized as follows. If n project is not in violation of the more specific HUD 'internal guidelines issued in 1971 providing for the agency's compliance with NEPA (HUD Circular 1390.1), nor does it violate either state program's criteria, it can be considered to have no significant environmental impact. scope of review. City policy: was to limit any projects for first year CD funding which would require an EIS. This was done for two reasons. An environmental assessment identifies and discusses the potential environmental impact of a project. alternatives to the project and meth- ods for reducing adverse impacts. It 70 Practicing Planner April 1976 HUD must have an acceptable certification before releasing funds. An EIS requires substantially more time than an assessment, and the time requirements would have de- layed funding of any such project for nearly the first full year of CD. Also, we were hesitant to get in- volved in two different newenviron- mental procedures, assessment and the EIS, at once. Thus, .we elim- inated any projects from proposed first year funding which appeared - to have potential severe adverse en- vironmental consequences or to re- quire an EIS. Also, to expedite our funding, we took advantage of the flexibility HUD offered to review projects sep- arately or as groups of related proj- ects. We chose the lutter. It is im- portant to assess each project chos- en in adequate detail to make a valid assessment. Also, there is a need to make certain that cumula- tive effects of projects. and inter - project effects are considered..The route we chose allowed assessments This residence will be preserved through the lenvirrinmental review., process. of such cumulative effects--.whilealso allowing :us to streamline our.re- view procedures, as explained later... - We decided to consider CD activities as 38 projects, of which 29-, were site : specific- and six were city-'' Wide activities grouped. generically.,. Three were exempt. Documentation. There are 13. major elements required by HUD for prof ects which do not need an EIS. To a., lnrge extent, provision of these .re-. quiredifacts and proof that certain procedures were done constitutes_. the necessary documentation. - We met.the HUD requirements. using 17 clearlyidentifiable forms, memos or. reports. They are.aisted below. They represent, in effect,all necessary stages of the environ- mental. assessment process.. which require or provide documentation.. Even if an item, such asnumber 5 or 6, isnot available or was .not deemed necessary, there is a paper on file indicating that. 1. Community Development: En- vironment (CDE-1) Form. 2. Noise review.. 3. Historical review. 4. Site visit and comments. 5. State environmental reviews.. G. Local environmental reviews. 7.Implementation'plan for miti- gating actions .and/,or future re- views. St. Paul's Community Development Environment Form h 't un - Use as many sheets as necessary. The sheets shall be numbered consecutively and the project name, file num- ber, and date shall appear at the top of each sheet. A. Project name, number and submitting agency. a. Project description. 1. include a copy of the project application and a map of the project site. 2. Describe the project and its relationship to the project site (if there is one) and to the general plan- ning district, the project neighborhood, or area to be served. Identify the boundaries of the immediate proj- ect neighborhood. Include: a. Which agencies, persons, organizations will be in- volved in the development, clearance, construction and operation stages of the project. b. A description of the actual project steps and time stages of the project. Establish a time line for initia- tion and completion of each intermediate step and for the entire project. c. A description of the project or service to be provided at the project site or in its service area. d. A description of resources, support activities, con- tractural guarantees and agreements necessary to as- sure completion of the project. identify which of these are completed. Include the cost of the project and the breakdown of funding sources if not contained in the application. a. If the project involves physical construction, recon- struction, rehabilitation and/or demolition, include: scale diagrams, blueprints. specifications, drawings, maps, photos which show the project site, the project and its relationship to the neighboring vicinity, and the final disposition of the site. Show both before and after descriptions of the project site. Include descriptions of any intermediate stages of the project and an estimate of the time the site will be in each stage. Describe the ultimate use of the project site, an estimate of the time to completion to that stage and the present assurances that the stage will be achieved. Identify the individual or organiza- tion who will operate the project or project site upon completion. f. If the project does not involve activities at specific geographic sites (i.e., a service project), describe the area tobeserved by the project and the project's rela- tionship to it, and to the general planning district in which the project is located. g. Identify the values to the following upon completion of the project or project construction. 1. slope grades 2. excavation depth 3. building heights 4. building setbacks 5. population densities 6. dwelling unit densities 7. number of children in project 8. number of jobs - 9. number of dwelling units 10. square footage of project site 11. square footage of buildings on site 12. size of population to be served by project C. State and describe the specific goal to be addressed by this project. Particularly, reference the project to the 12 Practicing Planner April 1976 CD goals and objectives as established by t e ct y co 11 c. D. Identify positive and negative aspects of the existing,en- vironmentof the site and projectneighborhood. Identi- fy, under separate headings, the environmental char- acteristics of the site area: 1. Physical environment (natural and manmade).: a. Land and climate. Soil(general characteristics, load bearing capacity, existing and potential erosion, permeability). Topography (general characteristics, slope grade of site—maximum, minimum, average). Subsurface conditions (geologic characteristics, ge- ologic faults, aquifer recharge) ; depth to bedrock.. Speeifical conditions (flood plain, unique landscape, potential for mudslide, landslide, subsidence, or earthquake, aerial or underground transmission lines and right-of-way) ; utility rights of "way. Unusual climate conditions. (subject. to very high rainfall, flashfloods, tornadoes, strong winds, --ex- tremes of temperature; etc.). b. Vegetation, wildlife and natural areas. Extent and type of vegetation and wildlife; existence of unique natural systems' (stream systems,. wildlife breeding areas, parks, etc.) on site or within the general plan- ning district. c. Surrounding land uses and physical character of the general .'planning '" district , and Immediateproject neighborhood. identify the type of development. (sin- gle family or high rise residential, industrial." com- merical. open space, mixed) ; land use configuration (land use mnp); densities; building height and.de- sign; lot sizes; etc. Describe the land use of the project site and its relation to land uses in the project neigh- borhood,. particularly those : with which the project would be incompatible. d. Infrastructure. Describe type, location, responsible body, relation of capacity to existing' demands, of the water supply, sanitary sewage and solid waste dis- posal, storm sewers and drainage, energy, and trans. portation serving the. site (roads, railroads, transit routes, parking). -- - e. What changes will this project make on the demand for these services? f. Present air pollution levels. Extent of pollution (dust, carbon monoxide,. sulphur oxide, hydrocarbons and odors) in relation to local/state standards. and standards of health and safety (frequency of inver- sions, air pollution alert or emergency) ; in relation to the rest of the metropolitan area (conditions pe- culiar to the site and immediate area);. What increase or decreases will result due to this project?, g. Present water pollution levels. Ground and surface water relevant to the project site, project neighbor- hood watershed (drainage basin, .source "of water sup- ply, water bodies with implications for health and recreational uses, etc.). What changes will result due to this project? h.Any other physical environmental factors which should be considered. 2. Social environment. - - a. Community facilities and services..List.existing school, park, recreational, -religious, :cultural,. police, 8. Matrix of environmental pa- rameters. 9. Assessment statement. lo. level of clearance finding. 11. Copy of published notice of finding of nn significant effect. 12. disseminationlist used for notice of no significant effect. 1:1. Comments received on notice of finding of no significant effect. 14. Copy of notice published five days prior to requesting release of funds. 15. Comments received on notice published prior to requesting re- lease of funds. 1G. Copy of request for release of funds. 17. Copy of release of funds from HUD. The above list appears on a sheet called CD project environmental re- view check list. It is, in effect, a master key to each project file. As an action is taken and the appropri- ate memo or report filed, the check- list is marked. At all limes, it pro- vides the staff with it current indica- tion of the status of review of any - given project. The CDE-1 form really is it de- tailed memo, and it is prepared by the operating agency in charge of the proposed project. It is the real starting point for the environmental assessment process. it is published here. The matrix of environmental pa- rameters is another type of check- list, and it is a major tool used by the planning staff to check and co- ordinate the rest of the documenta- fire, health, public transit and social, fraternal facili- ties and programs serving the site and area. Describe the facilities, location, responsible body and the rela- tion of capacity to existing demand for the facilities. b. What changes would this project make on the de- mand for these facilities? c. List and describe employment, centers and commer- cial facilities servicing site. List major employment centers in vicinity and major employment locations of project area residents. How accessible are these cen- ters to residents of the project vicinity? d. What changeswouldthis project make on employ- ment patterns? e. Describe the social characterof the project site, project neighborhood, and general planning district. Describe socioeconomic and racial and ethnic charac- teristics of the site and neighborhood. What are the income levels, employment rates, and educational char- acteristics of the general planning district? f. Describe the social characteristics of the project site at completion. - g. What differences kill occur in the socioeconomic characteristics of the population of the project site upon completion of the project? 3. Aesthetic environment a. Describe any.special natural or manmade features of the project site or its vicinity. b. Describe any special scenic areas or views affordable from the project site or vicinity. c. Identify historic and aesthetically important build- ings or sites in the vicinity of the project area or at the project site. d. Describe the style, ape, design of structures and cir- culation patterns in the project site or its vicinity. How do these complement the general area and his- toric or aesthetically important buildings or sites in the area. c. Indicate which of these would be removed or altered by the project. f. Include, if possible, dratcings or photographs of the project site and neighborhood showing both before and after project implementation. E. Identify, any changes to the following which will occur or are planned for the project or project site. Check if a change is to occur and describe below. tion file. By reading the CDE-1 and all other forms through number seven, the planning department staff fills out the matrix. The comments checked thus reflect the opinions of the various parties doing partial re. views. It is through use of:this ma- trix that we can spot, discrepancies. The matrix lists 45 items, and it provides a check off column which ranks each item by type of environ- mental effect. The process. Once all the procedural and organizational. questions were addressed, we developed our review process. We found that assembling all of the necessary information was a major task. It was at this -stage that we saw that the planning staff could not assemble all required in - Continued on page 45• 1. soil 2. slopes or grades on slopes - 3.geologic features 4. wetlands - - 5. waterable depth G. excavation depth 7. surface water, drainage channels _. 3. animal or vegetation habitat 9. air quality 10. water quality - 11. building heights 12. building setbacks 13. street patterns, routes 14. dwelling unit densities 15. population densities 16. energy requirements - 17. location of people on the project site. 18. number of children on the project site 19. number of jobs available on thesite 20. location of retail -commercial activity 21. support services: private transportation, public transportation, sewers,gas. utility, electric utility, water utility, solid waste disposal. F. Whet alternatives to the proposed 'project were.,con- sidered and why were they rejected? G. Describe provisions of the prolect which. were specifl- cally designed to reduce adverse environmentalimpacts or to enhance environmental quality. Identify the prob- lem or opportunity addressed and describe the resolu- tion. .. H. identify all governmental bodies, private organizations, individuals and citizens concerned with or involved in the proposed project. Identify governmental lines of authority for project responsibility. J. Certlticallon. - - - The undersigned hereby certifies that the information furnished above is true and accurate to the best, of his or her knowledge and the knowledge of the agency sub- mitting this proposal. - - Date Signature Title Agency -_.-Practicing Planner April 1976 13 CD funds will beusedfor St. Paul's popular skyway system. ENVIRONMENTAL Continued from page 13. formation. Not only that, we felt we probably were not the most qualified to do so. A decision was made to en- list the aid of the operating agencies and the CDE-1 form is filled out by them. The noise review and the his- toric review are conducted by the Planning office. The simplest way to display initial information for assessing these im- pacts was to have the St. Paul hous- ing and redevelopment authority prepare a mylar overlay showing project areas. Thin was superim- posed on maps of historically or ar- chitecturally significant sites and on maps of possible noise impacted areas. The overlay. also served to identify those projects which had contiguous or overlapping boun- daries. Thus, it also identified those projects for which interproject ef- fects should be considered. The map of historic sitrs was pre- pared by planning staff using sites on the National Registry of Historic Places, a list of historic places pre- pared by the Minnesota Historical Society and a list previously pre- pared from city surveys. This was supplemented by additional field sur- vey work in areas targeted for ex -- GOOD NEWS ON I NSU RANCE Long Term Disability Is the Number One Health Hazard Facing Business and Professional' Persons Today, Here is what AIP Has Just Done To Help You Meet the Problem— The AIP INSURANCE PROGRAM Announces The Following Major Revisions in The AIP Long Term Disability Insurance Plan: . 1) A change of carriers. CNA/Insurance has been replaced by Sentry Insurance. 2) A ten percent (10%) reduction in all rales for all ages. 3) A twenty-five percent (25%) increase in the amount of benefit available. For Information about This Special Enrollment Period for the New Plan, contact AIP Insurance Program Administrator _&Ik* ;'wry George Kelly George Kelly and Associates P.O. Box 6331 Washington, D.C. 20015 (202) 362-0100 tensive housing rehabilitation work. Using the map with the overlay pro- vided immediate Identification of projects which might impact his- toric sites. Also it allowed us to de- termine that all other projects would not impact historic sites. Noise. The work to identify noise impacted project areas was neces- sary because both HUD and the Minnesota pollution control agency have regulations for allowable noise levels based on types of land use. The HUD standards identify the following categories of noise accept- ability: acceptable, discretionary and unacceptable. Within discretion- ary there are normally acceptable and normally unacceptable. Few noise measurements were available in the project'areas, but fortunately HUD did have guidance available. It provided help in pre- liminary identification of noise im- pacted zones due to aircraft, rail- ways and roadways. Maps were pre- pared of the noise impacted areas for each of the categories to use with the project areas overlay. A substantial part of St. Paul is in noise zones labeled unacceptable or. discretionary/ normally unaccepta- ble. Field surveys using a noise me- ter demonstrated that for St. Paul the HUD noise assessmentguide lines substantially overpredicted the size of the noise impacted -zones. Through our surveys; the size of the noise impacted zones was reduced: The noise maps were used In -con- junction with the project areas-over- Jay reasover- lay to identify projects both in and out of noise impacted areas. Information gathering. The most effec- tive method for -information gather- ing proved to be meetings with groups of project administrators to describe the process and to answer questions. This method developed = the administrators self confidence; and, of course,' far less follow upsa work was necesry: - - The operating. departments were able to provide excellent background information on the project and`ex- isting environmental conditions through the CDE-1 form. The iden- tification of impacts and the discus- sion of alternatives was'farless `suc- cessful. This was due to the fact that the operating departments- were committed to the projects' and con- sequently they viewed adverse -ef- fects as detrimental to their pro- posed projects. They.had a tendency to.feel that a project must be done the waythey envisioned it _&. the "world would go to hell.":Because.of Practicing Planner April.1976::-45 I. ,Jn If any challenge is raised, such nntrirwl tendencies, it was {m- tion, in order to have funds releasedIS point out early in the to begin the program. Later, future the city, _ portant to Pr' reviews can be done as each specific not HUD, d process that the early identification site ja identified. This was precisely requiredto defend its of adverse environmental impact the procedure St. Paul used in Pre" can lead to better and more success- paring the review on the city reba- :actions..: , tul projects. Also, it was important ilitation program. house. Both'the Moorish style arch to Point out that a discussion of al- The process we used was accept- able to our HUD area office; and it and telae dome are rowhou in tyle ternatives should include those ro rams such as - _ Paul, as is the bricic.rowhoose style which were considered and rejected is important in p g it-self. In RP the.bistoric re- inalprojectselection. rehabilitation, which may involve -was !den- in Lhe original view process,,this house. When an effect is present, we de- large numbers of Rites the location tified as being within the -project termine whether the effect is short of which may only _ term or long term. For Physical over an extended period of, time. boundaries.subjectYo-demolltion.It we consider the construe- Such a procedure was far more vi- „-, had been. listed ten years _ago . a projects, : St. Paul'_planning. commrssion.re lion phase to be short term and able and sensible than two possible port on;.historic-structures; and those µ•etch last beyond completion Of construction to be lone term. For alternatives: to wait until all erten ' therefore, _it bad' jan noted on a orthave been identified, which-would' map of, sudhuman services projects. life, the hwnd have essentially lost one year n _ cussionaare now sun envoy between term is the funded project Teton date. rehabilitation activities, or to in the housing and redevelopment au long term is atter comp twin a separate review ,record and thority, When impacts are identified. we de- make findings and publications for' ,the atate:historical;ull I'ty each separate home using rehabfl-_ and the owner ;.Of,,the boil termine whether the effects are dir- ro ram funds. The latter act or indirect. If a project is likely itation p H Through .these parties, tion iv is would have been nn excessive burden attempting to fin o act and still Pre to stimulate future or dditional de- the impacts of the orifi- both in terms of staff time and in would allow,the,p 7 A. incl pruj act are direct effects and publication costa• .. serve the building- the impact,, of the additional devil- P are, We opment are indirect effect". assessment, measures. In environmental � g tmBng the The future reviews and the rm I actioe environmental, 1, rev w as Future reviews. To comply with the ease lij might HUD regulations restricting the a"e effects miKht be discovered. Consid-. which :.the -environmental. revrew miven to actions be 9ental concerns into, final Project of CD fab she environment 1 retl a city has ie v whichnmightdmitigate the dveree' process will incorporate environ plied i sting measueree,I. inR agencies or Considerationepart of originasuch l meat ofmitithe future we, done in consulta- hope to To reNulations, it is possible to do the imp acts. The develop determination .'In environmental assessment on a ge' project recipients. When feasible act design• This will be done as aeric activity, such as rehabilita tion with recipients. P agencies become -more._, .. measures are identified, a document operating recess. i" prepared describing the problem learn how toar hthe revie. identify po iive,anil ASSOCIATE and the solution. A copy ve m{t{gatrrg ad implementing thetsolut solution, one le rnrhownnnd µley tel effects, PLANNERis placed in the environmental re- ere effects can lead to better prof- $1248-1518 view retard. In record. Paul's experience, one prof- Getting funds. once a finding is made act involved both a future review that a project isnot ignific eajor tarifa. The Gounty of San Berner- and m{liBat{n6 actions following the action which might nt, there a af- rolessional rocedural.steps which dine is seeking p initiation ti the future review.. tett the environment, ro Oct ream Union Gospel Mission Is a private number of p riot to having planners as P i multiservice center with live in fa- must be followed p leaders to supervise and co- ordinate activities in land the point that there is divergence be- ordinate The land on which it was lo- funds released by HUD. It is at this use: planning. research and cated was being acquired by. P design, formulate planning housing and redevelopment author- tween those cases which FISave. and, design and Ordinances. 2 ity, and the city decided to provide those which do not have described: E15• The, Y professional Planning relocation eassistancecydeci as one of the procedural step" described ,here, experience. May be under- CD projects. At the time the ini- refer only to the cases where no EIS tial review, the relocation site was rs:The first sluiret•step is to publish and din Ter tilled at trainee levet Planner re-Of no. or Planner II not known, .therefore, a; notice of ;finding I (5887-10781 to levels. Re- , is (51052-1279) view was required. The futurere-signifl e. attorney review, the, quires 30 semester units in view showed that the ei would re- haverfithe.ic city attorney "review -p sand 0-1 year pro-. was noise impacted and Planning ex tri- isilegally. tensional panning P quire mitigating actions to make the notices a make certain they with encs. rduplann nional sexpe u use consistent with site noise levels. with the ]awe The citComplying, challenge is tion admitted. Position may : The Union Gospel Mission was co- NEPA; responsible a d L if any plj rug . earl rant operative and the use of future re- NEPA, HUD would be . be. subject to Y Y g funding• view and mitigatingnctions, in this -raised the city, not, case identified an adverse environ- required to defend rts:actron Our *t: " meisberip ntal effect and provided for cor not igene ales pc ilculallion and vwide]y COUNTY - _ PERSONNEL rective actions. disseminated to local, news -media 151 W. Sin Si; individuals and. groups,-known to be d the poten • ... SCaeef9z+ts1no til demolition ofnar detached row- o- M!,ina Planner April 1976 - interested in the activities• Others who receive the notices are local, state and federal agencies, the A-96 clearinghouse Ind others believed HPPropriate. By raw, the city leas to watt at least 16 days (excluding Saturdays, Sundays and holidays) to receive any comments on its publication and dissemination of the Finding of no significant effect. All received are placed in thcomments e n- mentalreview record and considered to see if a possible change in the findings is necessary. and con.aicomments dndndoalot re rresult dIII R change in findings, a notice of in- tent to request release Of f American Real Estate Advisors INCORPORATED PROFESSIONAL REAL ESTATE COUNSELING THROUGHOUT THE U.S. Market Feasibility - Appraisal _ Financial Analysis Site Selecifon . Economic case Studies 210!1 LST N.W.. SUITE UO. WASHINGTON, U.C. 7009; . (2021 tl7Y 08SS New York Houston Los A�Oeles Published in a news ., ands Is sloe and eneral money. The basic require - circulation. This n ti eeneedLnot be Ment imposed by HUD is Part to be immediately funded. For disseminated. tion and Prepare- example, a comViron-plete After n minimum Of five da •s mental review record.enance ! The an nreco d consist of acquisition, demolition project might, eluding Saturda •s, 3 (ex- must be made and redevelopment holidays) the request for release of YS and +tad it must contain still squired en- to be' phased funds is submitted to HUD. °ver several years, with CD funds cation stating that the applicant has documentation that alllenvironmenf requested for acquisition only Cerhas first Y the fulfilled all responsibilities for on al review requirements have been- throughasdc elopmentf the hslereveµet vironmental review, and that the ap_ Performed. in the initial environmental assess- plicant accepts legal responsibilit • It became apparent that we could ment, and if circumstances do not for having carried out the necessary save considerable m Substantiall• - steps, must be included with the re- In carrying oney and time later sta S change, funding for quest for release of funds. HUD y gout the procedural re Ees of the project in later .. quiremen is by using common )an_ Sears can rely on the initial review. must wait at least 15 days (exclud_ gunge. The formate of the various. Our initial management Ing Saturdays, Sundays and hall- notices mentioned before use com- during w Process, n c after receiving mon language see proceed with envy onmeentha�K re° certification before it can g Se oject only small 1lThte Views, look about two and sal and tions hero lease funds. makes it g pro half HUD o Possible to Combine*conchs. y vi had so many proj- nh' considers objections to Projects into one notice. At the peak" acts, many *sereno w the release of funds on procedural Of activity, the city currently. The avers were made con- 91ounds. That is, if first notice for a 3 Published tof five he .. _ approximately, average review took steps have been omitted in the pica ten projects every neoto two weeks were r two months, . 85-% e ens, HUD will object. The minimum bulk of the reviews (about. 85-%) This procedure Substantially were completed after"four ,and one. time between the notice Offindingduced costs of required publications half months. If no significant effect and g as well as Postage costa for marlin The-minimuM time the re- from conclusion ,of -the' environ of lease di funds by HUD is 35 days °f notices g g mental assessment to release of (oxeladinSaturdays.Sunda � y mak! tOtime Ives number by funds In CD as 99 d g le, and Parties. Staff holidays),Year one w Roger Creighton 9 Associates eOn`^•^^a .w o.oronn Cerno,.n.mn. el•n,,,,y Tr.IIK IrweKl SIW». T,.nm al.nnroo rm.enT.M.I slw». - a.b CeINBron uryn •M Sln•.q. L•meerin•on obrrn.np GANNETT FLEMING CDRDDRy AND CARPENTER, INC, Co...I'ln, Enpinula a ►lanno. vo aa. foss H.In.burp. P.nnaylr.nl,. 17105. Detroit • Pltbour0h • Philadalphl. DNgpp . Na» York • aollalo • Orlando We.hm0lon, DC • Rocho0, • Indlanapo iy ng fewer mailings, preparing fewer notices and maintaining a few schedules for groups of projects rather than a schedule for each Project. Efficiencies can be achieved also by reviewing certain projects once rather than at several stages over the life of the CD program. Certain - Projects which extendbeyond one year can be handled with one on. vironmental review done on the en- tire project, rather than only on the r CALIFORNIA ASSOCIATION OF PLANNING CONSULTANTS ao.t.i of California plannI eon.ull.nt• anll.bl. Ino fno CAPC Hanford, C 1 all ern1� 00700 In/ormelays Ion resource,, There are sev- eral sources of additional informa- tion, and they are listed and dis- cussed here. Environmental Review Pro- `redures for file: Community De- velopment Block Grant, Program, _ Title 24, Part 58. Fedora! Register, July 16, 1975 (volume'40 number basis ages 29992.8)• These re;the HUD regulations. Community Development Block Crani E7lviro7nmental Ri tion Not Requirievew: Ac - ng an EIS. This WILLIAMS 6 WORKS En0lnaal. • Plannan 6urnyon • Gaalo0sh - ' en C..�,da Wal Parkway O rand q.piea, Mlch. xke. s16/017.p600 Eweullr. Plea, Sol ArchdalDrive" Chnlallq NC 70710 704/s70•887i, Practicing Planner.April 1976:_47 r publication is available for $3 from the St. Paul city planning de- partment, 421 Wabasha Street, St. 2. Paul, Alinnesota 5 of it sare9 sllmplea of the types quired still many of the documents which tire found in our environ- mental review records. It has been updated recently to reflect changes made In iiUD regulations in the Past year, as well as changes re- sulting from HUD's environmental St. Paul in February. audit in 1976. Environmental RevleelvspaopT hm Cmmntunitp Levet, Guide, published by HUD's office of environmental quality, CPD en- vironmental planning division, Oc- tober, 1975. This 45 page booklet is ;Ivailable through HUD area Of - ))O N 13FOWN ASSOCIATES 9 PLANNING 0 COMMUNITY DEVELOPMENT Y DESIGN n STATE STREET. "ION. MASSACHUSLT{S TELEMOM 1.111 faA.b HAMMER, SILER, GEORGE ASSOCIATES Economia Is 0... mwl C..sull.nb neo Conon. 00 20016 1021]12.1100 We•nlnplon. .vem. • Dam., feces. It contains various publica- tion formats, suggested ways to perform environmental reviews and discussions of procedures which are used when an EIS is required. eeponaf- Departmental Policies. R bilities and Procedures for Protec- tion and .Enharlcement f Eviron- Circular mental Quality. HUD rcular 1390.1, July 16, 1971. The Federal was published in the Register on October 20, 1972 (vol- ume 37, page 22673), and the cir- cular number was incorrectly des- ignated 1885.1. Proposed EnvironmPa'tt68cFed- Procedures, Title 24, 19,- Fed- erat Register, Februarys IeS 1976 96 - (volume 41, number 34 changes be - 6), If HUD's proposed KRS ASSOCIATES, INC. Clouibm• In P0111I 9. 0.1 .nd Canan9n11I Oenlopmnt .It. 401 11414 Wnon hln9lPim Wu4 a ,..lona V1,91n1e 77090 rove+•r.xs Memel,: ton lo. OOTTYn1IY DevelOamenl Tna Co,oP,• • GERALD LUEDTKE AND ASSOCIATES INCORPORATED Phr•iol i Sacid pbnnin9 Canullenls 09 , n AA,.....u. Michl9.n 2111627.1x25 Practicing Planner April 1976 REYNOLDS, SMITH & HILLS ArchlUcla • Enginun • pl•nn•n, Ino. Cempr•n•n•H• pl•nning S 11 -ft -9 -mon Lend PI•nn"Ir • nentlt atudlu Emlrenmem.1 s ... *Monte Arcnlbehn Urban 0.9193 a 401e aauln•rd Censer Oil" Omeee le lla. 32201 gr nclpol cil296.1011 ee athn come effective, Saturdays, Sundays and holidays would be co oaeed' in two 15 day review Pe ut not a five day period.- This would shorten the review time from 49 days to 37 days. Noise Abatement Responsibilities' 'ZImSental PONCY, R' handbook Ond Standards, IJTJD 1390.2, 1971. Noise Assessment, Guidelines, by Theodore J. Schultz and Nancy M. McMahon; HUD. Also, it might be possible tonb. tain training in-perfor, h 10- ronmental assessments throug cal colleges and universities.. In ad- dition, the U.S: Civil Servil•on - e has both five day and ten day en mental management workshops. 0' SVERDRUP &PARCEL AND ASSOCIATES{ INC. Design • Plennin0. Consimcoon M•ne0•m•nl goo Nonh 11th aoul.vord SL Loule. Ml uoud 62101 action • CMlloston • Od New Yo,k J¢keonvllis • N.111111110• Se9ltb Pnl9nle •Sen 6wstnln0ton. OC Silver pdn9 RALPH L. WOOLPERT COMPANY City a Regional pI•nning • perk PI•n-Ing communitY D•'s OPMont • ECltll ►sole''. Studio • hem ummdq • T,... PPH.ibn pi nnln0-nir.alo Enalnwrin0 - 2224 staloy AVII049 5121461-5e60 Delon. Ohio 4540 Cincinnati, Ohb S1216514660 Marcou, O'Leary and Associates urban planning. community development ...nomlc andysla neul lmp•c} enolyda 1901 K Street " Suite 900 . washngton. D.C.. 20009 12o21 8315200 VV D9perlms, d weau.9lw.e W. C. GILMAN & CO- r, O,A Dlvblon of Beaon Mchmen Aeeodde•, Inc. Teahnlcel Tnntll pbnnin0 - pp•rNlon. studio ANlpb 110 Davie thiel - 3.1.21-. Illlnob 7171491.1000 E G)T)EERS, PLAI�NNERS & LANDSCAPE ARCHITECTS ._ is MEl'UtF bDY,INC. B 'stun, N ew York. Chirago & Palo Alr0 OLIVER OUAYLE AND COMPANY Publla Opinion 9•aerch - I aeiyuiillelAtlli A•e'l Pmorlll62 lerluellon city, R1910n91 A, SUA. PI•nning AS...I ISO souls arledwn Whit' Plains, My 19905 914/1461900 RUSSELL 81 lams 1 Engineering and Planning Co 'OR 'UR, Ln nrO. •It, (U SaL• . P.O au 101 ieNglol. 9Wn5SS•11 O{IICEi IN.. rLOO A111N CSnOON01A.MMUIN LSStf - M-5swal I14FOP,h1AL COUNCIL DISCUSSION JULY 12, 1976 1:30 P.M. ® �1 The Iowa City City Council met in informal session on the 12th day of July, 1976, at 1:30 P.M. in the Conference Room at the Civic Center. Councilmembers present were: Foster, deProsse, Selzer, Balmer, Vevera, Selzer, Perret, Neuhauser (2:00 P.M.)- Staffinembers Glaves, Eggers, Kraft. Mayor Pro TempdeProsse Berlpresin,Stolfus, AGENDA Councilman Balmer expressed concern over with United Action for Youththe contract The that they waCity Manager commented nt to . Ci expand out into the County, but he did not think the Director and the Board had demonstrated capability of doing this. The problems countywide, the six-month proba- tion, the relationship with other agencies, and the qualifi- cations for the counselors were items discussed. Additional information concerning funding from United Way was requested. The City Manager noted that the contract should be made con- tingent on the fact that they will not expand their role. Councilman Balmer asked for the City Manager's recommenda- tion on Item r10, the coo Universityg ve a regiment with Coralville, tenants hts and Johnson County Board of Supervisors concerning tenants eligible for hh using a ;tet__ Manager Berlin stated that the Staff could e. City Might be some advantages. It was noted thatursuethe pthis, there is federally funded, and no extra staff would be needed. council- man Vevera commented that if extra staff is not needed, what was the staff doing now. The City Manager explained:that the number of units would be the same, and the staffing depends on the number of units. The°problem explained. s of securing Sec. 8 units were Mayor Mary Neuhauser arrived, the meeting. 2:00 P.M_ and presided over Councilman Selzer stated that Iowa City had enough problems in their own community, and the responsibility belonged to the Johnson County Regional Planning Commission. ---Councilman Vevera agreed. After discussion, it was the consensus of the Council to defer the matter for further informal discussion. Councilman Balmer questioned Item Midstates Develop- ment request that the local Housing Authority manage the el --dam= _housing Autumn Park Apartments, suggesting that the sc^_tor shoula manage it. Councilman Selzer agreed. private sen will be present at the 7/13/76 meeting.T rir• Jacob - outlined the advantages of the City managing. The City Manager were discussed, g g. Cost and staffing 0 0 Page 2 Council Discussion July 12, 1976 Councilman Selzer voiced concern over the -Ana pection of single family dwellings, stating that he was not in fa of doing this. Mayor Neuhauser explained the connection with the rehabilitation program, Councilmen Vevera and Balmer agreed that the City is imposing on citizen's rights and noted they would not let inspectors in their private homes.The City Manager stated that previous Councils have beat the Staff over the head to get this housing inspection program going; it is not something started overnight. It was suggested that the Housing Coordinator, Lyle Seydel,come and explain why the City got into the program. The inspectors have already been hired. The City Manager outlined the procedure now used, noting that after inspection of the home, a letter goes to the residents explaining the deficiencies, if any, asking if the resident needs any additional assistnace, then the matter is dropped. So there are two results, (1) the person will be aware of the deficiency and (2) the City is aware, and when the rehabilitation program is developed, there will be a way to correct the deficiencies. Councilwoman deProsse asked if the parking permit fee in all parking lots was $10. The City Manager responded that it was, and explained the reason for the discount for city employees. When the lot was established, parking for employees was free. A compromise by a previous Council set it at $5.00. As it is not a part of the personnel rules or the labor contract, deProsse and Neuhauser suggested that it be a negotiated item. Selzer agreed. Councilwoman deProsse questioned taking 40% of the library lot for employees. The City Manager said he would check the Proposed usage. Council decided to look at the whole policy for parking lots, and the City Manager commented that thb finance department was working on:a revision of the parking policy, which has to be done in conjunction with urban renewal because of the discussion on peripheral parking. City Manager Berlin pointed out two items concerning the agenda: (1) the revised Storm water Management Ordinance is be- ing changed by the legal department, and will be distributed later, and (2) there is a change in the contract with the rehab consult- ant to add the Equal Opportunity. Councilman Selzer questioned how the amount of material was determined for the slab -jacking Program. The City Manager agreed that it was bid on a per unit basis. Councilman Vevera stated that concerning establishment of calendar parking in 400 Block of E. Fairchild. the recommenda- tion to PSZ to require two stalls of off-street parking for the new multi -unit apartments, would probably be all right, but as most of the cars that cause the parking problem belong to students 0 0 Page 3 Council Discussion July 12, 1976 in the dorms, he resented the fact that the University was allowed to build a new building to house 100 people but did not provide one parking space, but a private individual would' have to furnish parking stalls. Councilwoman deProsse agreed the City should force the University to accommodate parking. The City Manager agreed, and noted that if the University is not in a position to provide long term parking, it may be necessary for the City to deal in a rather striking way with a change in policy for long-term parking, because if the City waits for the University, it would be 20 years from now. He agreed with Public Works, you can't deal with this problem independently; it has to be incorporated in the whole question of the parking policy. Councilwoman deProsse commented on the memo from Glaves concerning the proposed building in the urban renewal area, and asked if the Council had any legal authority to stop or enforce esthetic considerations. Councilman Selzer asked to see the plat. The City Manager pointed out that there was no basis on which to withhold the building permit. Councilwoman deProsse asked that Council's extreme disappointment be expressed to the developer. Community Development Director Kraft advised that the excavating had begun. It was suggested that the prop- erty be condemned and included in the urban renewal project. Councilman Balmer suggested clarifying the Policy for Sunday Salee beer and liquor permits. After discussion, the consensus of the Council was to allow Sunday Sales Beer and Liquor permits for businesses with previous acceptable track records, and to allow the new applications for restaurants, but if the new business is a bar and will not serve meal's from a menu, the applicant will have to prove, after a 90 -day period, that the sale of goods and services other than alcoholic liquor or beer does constitute fifty percent or more -of the gross re- ceipts from the licensed premises. Concerning the installation of the traffic signal at Mel- rose/woolf, Councilman Balmer asked if the University could require the City to widen the street. He was advised that they could not. A left turn was suggested. Councilman Perret called attention to the problems with the left turning signal lights on Burlington Street and with the synchronization o se signals. T e City Manager pointed out that the segments had been synchronized and the walk signal segment had been increased last week. He stated that the Public Works Dept. would write a memo on the changes. Councilman Perret questioned whose responsibility it was to clear cleayo_rts from the Iowyer, specifically under the Crandic Bridge. The City Manager stated he would investi.gat�_ 0 0 Page 4 Council Discussion July 12, 1976 URBAN RENEWAL City Manaaerr Berlin gave a rundown on what has happened since the last Council meeting. 1. The Urban Renewal Plan has been revised and distributed, incorporating Council's changes. 2. Concerning the land marketing material sent in June, the parking report has been distributed. The parking locations, peripheral parking and phasing of construc- tion becomes critical as Council makes marketing deci- sions, and staff moves into preparation of marketing documents. 3. The program for the library was presented Friday; site detail by next Friday. cJdekly 4. Correspondence to HUD concerning senior citizen hous- inj sent by the Mayor. A letter was received back saying that HUD had recaptured the 62 units. There is still a major question concerning the economic feasibility of housing; there are three possibilities including non-profit corporation, land write-down, and public housing. 5. Housing generally. There is no reason to believe that it is not feasible privately; and could be pushed up on our target date and expedited as soon as possible; a marketing consultant would be used to develop the housing program. 6. Staff has given thought to the additional staffing for the urban renewal program,, after Council makes the marketing decisions. There will be three phases= (1) coordination of the planning, in-house, (2) general administrative matters and, (3) marketing, with con- sultant. Additional staff includes a coordinator, a 1/2 person in administrative work, and taking 1/2 of the time of one legal person. 7. Concerning streets, the final decision is related to marketing decisions the Council will make. They are investigating the question of closing of the two blocks of College Street between Clinton & Linn; Washington Street between Clinton and Madison, with emphasis on transit and pedestrian traffic in that area; possi- bility that Clinton and Dubuque being integrated as the one-way system with the Market -Jefferson pair, with Clinton & Dubuque having some type of develop - meet COIL S,'..S tOTk 7--.7-4th the kindkindUf deyeiip,�Went u«sa�.t took place on Washington St. Page 5 0 • Council Discussion July 12, 1976 8, The Iowa State Drive In and Per did not see any reasonwhy pe— t_=a1_Bankk Staff expedited, if the that matter shouldn't be ' they would Council can reach a decision on how been asked for. to handle it. Two appraisals have 9• For marketing consultants interviews t us weer.. three persons are being thing else with a t is difficult to do any - is made. PPraisals until the marketing decision 10, TThere is material on the agenda this concerning the sale property to the Univers;+ , to correct the value of the property and complete the transfer to the University. He The stafftiseattaat this brings it down to Point where there the marketing ore that they can do, as they have completed is not a great deal more that tion. Council questioned ng rhe providing the basic the 1 1 1 Block Bui d, going ahead on E 1/2 0£ Block 101e a - the marketing documents. Glaves no that he is ing would have to be scheduledr1onotheuurbanned if a working on advised that it mi renewal public hear - before a ari have to be referred Plan, Glaves needed public hearing, but an answer fromothealeuag and Zoning on this. g staff is Councilman Balmer presented his proposal that the south of Burlington be individually developed, and the north of Burlin parcels 83 and f Burlington go to a single developer route parcels Mayor 84 and 64 and 65 in one package for marketing/purposes.which keeps payor a noted that she favored keepingl g but to not market as before it all in one adequate safeguards. She as because there but with the suggested the were not take take down schedule that would selling as one Possession of an y that the unit, and had submitted their' until they were read o dud not not like the idea of financing. Councilwoman y to build She favored selling all the prime land toeonesdevelo selling the west 1/2 of Block 64 as a parcel. per. The City Manager noted that i£ Block 64� things become critical, the parkin us talked about that if the pro ert g and the library.. two be hard to Property north of Burlington is s He added to south ofImprovements.improvements. split up, it will and because of the change because the This issue does not apply chap e Public improvements are in, stated that the g in the commitment for park- ing for the question is not if we are parking. He people library, but how, The Mayor going to provide park - P in the downtown area y commented that the are asking what they will do for ® 0 Page 6 Council Discussion July 12, 1976 parking during the construction. Councilwoman deProsse sug- gested phasing the marketing. Councilman Balmer commented that the City will never get the tax base if the property is marketed in parcels, and that the people downtown are waiting for Council to make a decision. Mayor Neuhauser commented that the problems of utilities, public improvements, closing of streets, changes of traffic have to be dealt with before the Property is marketed so the people will know what they are buying. Spee�gli it Redevelopment G8044 -i- . Glaves pointed out that the staff had left in the revised plan all the street closings, and if Council wanted to remove them all, it could be done. The Mayor stated that the Council must grapple with the problem right now. Councilwoman deProsse commented that this should be based on traffic circulation studies as recommended by our Public works Dept. Councilman Perret favored at least two developers on the north side of Burlington, 83 and 84 a single parcel, and 64 and 65 either separately or together. Councilman Vevera saw Blocks 83-84 and 65 as one parcel and 1/2 of Block 64 as one parcel, but did not want the library on urban renewal land, as it would not add to the consider south ofxBurlington athe parcels ves asked f93hand Council 101to�Jbetmarket- ed separately, and if they do, what to do with the street. The consensus was to consider Block 93 and the west 1/2 of Block 101 and the street as one parcel. It was pointed out that the library would use at least 1/2 block and the parking for 600 cars would use 1/4 block. Council- man Selzer agreed he did not want to consider the Libre_ry on urban renewal property and suggested Block 63, south of the alley. Councilman Perret favored the library in downtown commercial area along with housing the open space. The City Manager stated that the City would have to buy the property -- Block 63. Use of street to build on was discussed, and use for the old Library. Selzer envisioned the library on Block 63, parking on Block 64 with skyway between. Glaves questioned what use the Council con- templated for the NE 1/4 of Block 64. It was stated that it could be parking area for that portion of the commercial area. Councilman Selzer concurred with Councilman Balmer to put out a single package north of Burlington, allowing the developer to use skill and expertise to give the City options and the best plan he can, the City outlining the elements they want involved in the program and phasing the redevelopment. Councilman Balmer asked at what point a new Environmental Impact Statement and the Lard Use Marketing Study would have to be done. Glaves advised th-at he was not concerned south of Burlington because when the assAssme;:t and review are done, the point to watch out for is Page 7 Council Discussion July 12, 1976 traffic flow and where concentration of emissions are going to be. Selzer suggested not modifying the EIS that has already been Court -tested, and noted that he was bothered because Plaza Centre One design was based upon the intersection being pedes- trian oriented and the focal point. The City Manager asked if there was a consensus to market Blocks 83 and 84 jointly. Councilman Foster was not in favor, Councilwoman deProsse did not want one developer for prime land, Councilman Perret was in favor. Glaves pointed out that concerning the reappraisals, the Staff has to know: (1) single developer or otherwise, and (2) library east or west of Linn St. It was suggested that the consultant advise the Council. Glaves explained the type of persons being interviewed for consultant. The time -frame was suggested as September for an- swers from consultant, discussion by Council and January for the reappraisals. Councilman Vevera pointed out that the Council was no closer together and there was no consensus for staff direction. The City Manager agreed that the Council had lost ground today. He was concerned because he sensed that the Council was broadening the scope for the consultant. He asked for direc- tion concerning the land south of Burlington Street. Council agreed to sell as soon as possible. Glaves advised he would put out competitive bids noting that the appraisals have been started. Council discussed their obligation to Iowa State Bank & Trust concerning relocation. It was pointed out that the tenants in the Clinton Mall will still have to be relocated. It was the consensus of the Council that land marketing documents be put together, and a pre-bid conference held so all will understand. City Manager Berlin stated that there was no way to close Clinton Street, and Councilwoman deProsse and Councilman Vevera agreed. Previous Council considerations concerning the single developer concept were discussed. The City Manager summarized his direction as to proceed with the bank, extend time -frame for consultant as the scope had been broadened, and to proceed with housing. Meeting adjourned, 4:30 P.M.