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HomeMy WebLinkAbout1983-04-19 Info PacketCity of Iowa City MEMORANDUM DATE: April 15, 7983 TO: City Council FROM: City Manager RE: Informal Agendas and Meeting Schedule April 18, 1983 Monday 4:30 - 6:30 P.M. Conference Room 4:30 P.M. - Meeting of City Conference Board - Separate agenda posted 4:45 P.M. - Discuss Tree Removal Program 5:15 P.M. - Discuss rezoning of 521 Kirkwood 5:45 P.M. - Discuss procedure regarding liquor licensing 6:00 P.M. - Council time, Council committee reports April 19, 1983 Tuesday 7:30 P.M. - Special Informal Council Meeting - Conference Room Discuss New Zoning Ordinance - Accessory Uses, Dimensional Requirements, Tree Regulations, Overlay Zones April 25, 1983 (Times are Tentative) Monday 4:30 - 6:30 P.M. 4:30 P.M. - Review zoning matters 4:45 P.M. - Discuss disposition of Pipeyard 5:00 P.M. - Discuss eligibility for Jobs Bill Funding 5:30 P.M. ,- Discuss special paving projects PENDING LIST Priority A: Iowa -Illinois Utilities Franchise City Council Tour at various sites Melrose Court Improvements Policy on Vehicles in Transit Interchange Area Priority B: Discuss City Council Majority Voting Requirements Discuss Affirmative Action Task Force Report City Council Salaries Housing Inspection Funding Policy Housing Market Analysis Recommendations Community Energy Study Proposal Shamrock/Arbor Drive Drainage Area Priority C: Meet with Design Review Committee regarding recommendations Traffic Signals - Flashing Mode Mandatory Parkland Dedication (Fall 1983) Appointments to Committee on Community Needs and Board of Electrical Examiners and Appeals -April 26, 1983 Appointments to United Action for Youth Board and Board of Adjustment - May 10, 1983 ApHintments to Resources Conservation Commission and using Commission - May 24, 1983 673 .—•.,� wlcaoEluaEo Rv 1. ..."JORM-MICR6LAB` J CEDAR RAPIDS DES td01YE5 / DAN L.HUDSON.ASSESSOR DENNIS J. 13ALORIDG E DEPUTY OFFICEOF .301311 fitp Citp !355em or COURTHOUSE P.O. BOX 1546 IOWA CITY. IA 52244 April 14, 1983 CAROLYN R. BURKE. DEPUTY Dear Conference Board Member: Enclosed are the following items for your consideration at the upcoming Conference Board meeting. 1. The agenda for the meeting. 2. A copy of the latter I sent to the two firma requesting the information to be used in selecting the firm for our residential reappraisal. 3. A tabulation of their response to the criteria contained in said letter. Vanguard responded to the criteria by number on the attached copy of their letter. To more easily compare the two companies I have compiled a similar list for Midwest from their submitted documents. 4. My recommendations and reasons for same. Sincerely, Dan L. Hudson Iowa City Assessor f1....._._------ __ .,__...1 NICROF ILNED ' RDY - J JORM"MIC6-- CEDAR RAPIDS DS - . J 67f4 I r April 14, 1983 To whom It May Concern: The Iowa City Conference Board will meet at 4:30 P.M. on Monday, April 18, 19830 at the Iowa City Civic Center. AGENDA: 1. Call meeting to order by the chairperson. 2. Discussion on Assessors recommendation for the hiring of an appraisal company for residential work. 3. Action on recommendation. 4. Other business. S. Adjourn. Dan L. Hudson Clerk, Conference Board / r - DAN L HUOSON.ASSUOR DE NISJ.9 RIDGEDEP OFFICE OF Xawa Citp Up 25ge5or COURTHOUSE P.O. BOX 1546 IOWA CM. IA 52244 March 30, 1983 Dear CAROLYNR.eURNEDEiLTY The Iowa City Conference Board has narrowed their selection of the firm to reappraise Iowa City's residential properties for Jan. 1, 1985, to two, Midwest Governmental Services and Vanuard Appraisals. They are requesting from you a written response to the following criteria. This information will be used in their final selection. The Conference Board has set a meeting for April 18, 1983. I will need a reply by April 12, 1983, to give me time to prepare my report to the Board. Criteria: 1. Your firms recent experience with this size, or larger, residential reappraisal. The project consists of approximately 10,000 improved residential parcels and 850 unimporved parcels. 2. The qualifications and experience of the person that will be in charge of this project. 3. The qualifications and experience of the other personnel that will be working on this project. Also if -local people will be hired and trained as listers. 4. The proposed cost per improved parcel without photos. You may also give us a cost with photos, although I feel we will not want them included with this project. This per parcel price should be based on a guaranteed 804 entry rate. The Conference Board would also like a cost differential for a guaranteed 85% and 90% entry. 5. The proposed contract and specifications by which the firm will complete the job. 6 The specifications should include, but are not limited to, the following items: a. The assessor will place legal descriptions and ownership data on cards to be provided by the appraisal 'company. The company will transfer sketches, ages, slaes information, and lot sizes from current records. b. The company will verify lot sizes from current assessement maps to be furnished by. the assessor. They will physically inspect 47�1 0 i 141CRORIL14ED BY 1 JORM--MICR46CAB` CEDAR RAPIDS • DES MOINES I • j March 30, 1963 Mr. Bob Dungan Page 2 the interior and exterior.of all residential property with a minimum entry rate of 80% with the option to increase this to 85% or 9044 if we feel it is cost effective. c. The company will investigate all sales information before setting land values and reviewing properties for accuracy, . equalization between properties, and level of value to current market. d. The forthcoming updated Iowa Real Property Appraisal Manual will be used to establish replacement costs and the company will !- ----- ----- establish a current local modifier to be used with the manual. e. The company will conduct informal hearings with taxpayers prior to the local Board of Review. f. The Assessor will provide office space to the company at no charge. All equipment and supplies shall be provided by the company. g. The company shall provide testimony and technical assistance in hearings before the Board of Review and in cases where assessments are appealed to the courts: If I can be of any further assistance to you in this matter please feel free to contact me. 1 Sincerely, i Dan L. Hudson Iowa City Assessor DLH/crb lo 7f4 I1ICROEILMED BY -JORM'-'MIC R�LA9 CEDAR RAPIDS • DES MOINES /� VANGUARD APPRAISALS, INC. Criteria Information: Ir 1. We have just recently completed (January 1, 1983) the City of Cedar Rapids with 32,000 residential dwellings, the City and County Muscatine of with 11,000 dwellings and Linn County with 14,000 dwellings. Please refer to the enclosed client list for additional contracts. 2. Mr. Robert Kocer will be the Project Manager. Mr. Kocer is a graduate of the University of South Dakota and ' started with our firm in 1974. He has nine (9) years of appraisal experience and has been a Project Manager for six (6) years. He has recently been in charge of the Cedar Rapids Reappraisal, Linn County Reappraisal, Mitchell County, Cedar County i and Dubuque projects. 3. Mr. Kocer will have a field supervisor under him that has a minimum of four (4) years experience. Our present plans would be to use all staff personnel with three (3) to six (6) years experience. Should this change due to retirement, etc. we hire i 4. Cost Per Unit With Photos Without Photos 80% Entry $ 16.00 $ 15.00 85% Entry 16.50 , 90% Entry 18.00 17.00 5. Proposed contract and specifications are attached hereto and encompasses Items 6a. th n„oti r.. L r - L Midwest response to criteria. 1• A list of 10 reference clients was furnished with no indication'as to size of projects or completion dates except for the fact that Jones d Delaware Counties in Iowa were just completed. 2. Mr. Mark Alexander will be the project manager. Mr. Alexander has had seven (7) years experience in mass appraisal and has worked on revaluation projects in four (4) states including Iowa. '3• No written responee,.but when Mr. McDonald was in our office last month he indicated he would be hiring and training local people as listers. 4. Cost per unit with photos without photos 80% entry $16.17 n/r 85♦ entry n/r n/r 904 entry n/r n/r This per parcel price is calculated from the $16.00 per improved parcel for 10,000 parcels and $2.00 per vacant parcel for 850 parcels as stated in Midwests proposed contract. S. Proposed contract and specifications are attached hereto and' encompass items 6a through 6g. Midwest also included a list of advantages for including photos with the project. i 141CROFIL14E0 BY —DORM"-"MICRbLA9` CEDAR RAPIDS DES M019ES IIC W %�Z -a u L G 7�1 I i MILROEILMED BY �. 1. JORM-"MICR46LAB- CEDAR RAPIDS • DES MOVIES i My recommendation, based on the information I have i received to date, would be to hire Vanguard Appraisals, Inc., for Iowa City's residential reappraisal. I i would also recommend that we have a guaranteed entry j of 85% without photos at a price of $15.50 per im- proved unit. I am,listing my reasons for this recom- mendation below. - 1. The price is less per parcel. 2. Midwest did not fully respond to the - . - established criteria. 3. Vanguard would appear to have more experience i with, and be better staffed to complete a project of this size. 4. Vanguards g proposed project manager has had experience in Iowa City. 5. Vanguard is an Iowa based firm and being from Cedar Rapids, is close enough for continued support of their work. I propose to have the contract for the residential. reappraisal reviewed by the legal staff and ready to' - • be signed at the meeting scheduled to appoint a new Board of Review member on Monday, May 2. L G 7�1 I i MILROEILMED BY �. 1. JORM-"MICR46LAB- CEDAR RAPIDS • DES MOVIES Apri 1 12, 1983 Ms. Lynne Cannon, President Iowa City Community School Board 509 S. Dubuque Street Iowa City, Iowa 52240 Dear Lynne: The purpose of this letter is to respond to the seven questions which appear in the minutes of your meeting of March 1, 1983. 1. Would the City take a cash settlement either buying the south half of the ro ert from the school distrt�tt orhe tschool district b nq the title from the Com? TThe City Council believes there may be a more appropri e way to proceed. The City will continue to pursue other alternatives. However, this does not represent an absolute rejection of the cash proposal. i 2. Would the 2Ut consider using less than the south half for congregate ho us nal It may be possible if parking could be provided elsewhere. 3. Would the City consider trading the lot owned P1 the school district across the sstreet from Central for the= a interest in Central Market Square? The adjacent lot isnot sufficiently large for congregate housing and the City currently would have no other use for such property. 4. Clarification from the City as to whether Mercy Hospital's possible use of the Cent ro ert for arkin would be considered a public use. The C ty s attorney, Mr. Jansen, and the School Board s attorney, Mr. Cruise, are currently studying this matter. 5. Explore a "combination" proposal to see how many interests could be accommodated ncl lading the possibility of the County obtaining Sabin: a dev�elo ear could bid on part of therP operty for congregate housing; Mercy Hos ital could bid oe a:Ert of the property; and the School District could cons der z -platy for Central offices. The City believes that there may be very considerable savings to the taxpayer by County use of Sabin. It is our understanding that the School District is undertaking a study to determine whether or not Central could be used for this purpose. It appears at this time the City would not be prepared to take any action concerning other issues related thereto. 6. The aty will consider developing a statement -resolution that would allow the court to retain the District's interest in the Central Junior H g propertywithout having to make a ayic' k decision about alternative uses. The City Council approved a resolution at its regular Council meeting on April 12, 1983. r' L Ms. Lynne Cannon April 22, 1983 Page 2 7. In addition. the n _ _ - '� reouunu cu cne acnool board - s Mpraisal � the weeof March 21. The School District has provideda copy of the Central Junior High property to the City and the the process of obtaining an appraisal on the property. This letter constitutes the response to the School Board's questions. If you have any other questions concerning these matters, please contact me. Sincerely yours, Mary C. Meuhauser Mayor bdw/sp cc: Dr. David Cronin, Superintendent Iowa City Community School District i MICROFILMED BY 11. JORM-MICR6LA9" CEDAR RAPIDS DES MOINES ! I 67 -S - 9 4. 133? SPECIAL MEETING/WORKSESSION OF THE BOARD OF DIRECTORS IOWA CITY COMMUNITY SCHOOL DISTRICT, IN THE COUNTY OF JOHNSON, STATE OF IOWA BOARD ROOM, 509 S. DUBUQUE STREET 6:30 P.M., TUESDAY, MARCH 1, 1983 PRESIDENT LYNNE CANNON, PRESIDING �. MEMBERS PRESENT: Stan Aldinger, Lynne Cannon, Tom Cilek, Michael Hart, Pat Hayek, Dorsey Phelps, David Wooldrik. MEMBERS ABSENT: None. STUDENT REPRESENTATIVE PRESENT: David Howell. STUDENT REPRESENTATIVE ABSENT: Daniel Marcus. Informal Meeting with City Council Representatives: President Lynne Cannon and Vice President Dorsey Phelps met with city officials Mary Neuhauser, Mayor and John McDonald, Councilman at 6:30 p.m. for the purpose of discuss- ing mutual concerns and working together to solve the Central Junior High ownership issue. During the discussion a number of questions, responses and ideas were exchanged and it was agreed that the full board and council would continue the discussion.of these questions and ideas at their next meetings, including: I. Would the city take a cash settlement either buying the south half of the property from the school district or the school district buying the title from the city? 2. Would the city consider using less than the south half for congregate housing? 3. Would the city consider trading the lot owned by the school district across the street from Central for the city's interest in Centre Market Square? 4. Clarification from the city as to whether iiercy Hospital's possible use of the Central property for parking would be considered a public use. S. Explore a "combination" proposal to see how many interests could be accommodated including the possibility of the county obtaining Sabin; a developer could bid on part of the property for congregate housing; Mercy Hospital could bid on part of the property; and the school district could consider a place for central offices. 6. The city will consider developing a statement/resolution that would allow the board to retain the district's interest in the Central Junior High property with- out having to make a quick decision about alternative uses. 7. In addition, the school district will provide a copy of the appraisal on the Central Junior High property to the city. Mayor Mary Neuhauser indicated that the city council would try to have a response to the school board's questions by the week of March 21. President Lynne Cannon stated that she felt the discussion had been profitable, and thanked flayor Mary Neunauser and Councilman Bonn McDonald for meeting witn represent- atives of the boara. SPECIAL MEk 111JwuRKSESS1UN ndtifrcatlon of Negotiated Agreement - Iowa City Association taucational Secretaries CAES MOTION BY HAYEK, SECOND BY ALDINGER, TO APPROVE THE TWO-YEAR NEGOTIATED AGREEMENT WITH ICAES FOR THE SCHOOL YEARS 1983-84, AND 1984-85. MOTION CARRIED 7-0 (Attachment #1 - Copy of Agreement made part of the permanent record.) 'Ma44A a j MICROFILMED BY JORM-MICROLA13 CEDAR RAPIDS • DES MOINES I 4 7.s Date: To: From: Re: City of Iowa Cit, MEMORANDUM April 15, 1983 City Council Dale Helling, Assistant City Manager CDs Tree Removal On Wednesday, April 13, 1983, the tree removal program contracted by the City was suspended at the request of several Council members who had received complaints regarding this progran. Attached please find infomla- tion provided by the City Forester which addresses this program. Time has been scheduled for discussion of this program at your April 18, 1983, informal meeting. The current tree removal contract is part of a street tree maintenance plan which was initiated by conducting a street tree inventory. The inventory is currently 80% complete, with the tentative results showing that 9% of the street trees are in excellent condition, 54% are in good condition, 26% are in fair condition, 10% are in weak condition, and 1% are in hazardous condition. The second step of the maintenance process, now in progress, is to trim all those trees in need of trimming to improve their quality and eliminate any hazard, or to remove those trees which are hazardous and would not improve as a result of any maintenance work performed. The trimming and removal contracts were let on a competitive bid basis as has been the procedure in the past. The bids that were accepted were from Keith Noel for removal of 41 trees at a cost of $6,985. Two trees were dropped from the removal list bringing the current total to 39. Of these 39, 7 had been removed before the contract was halted. The trimming contract was awarded to Wright's Tree Service to trim 46 trees at a cost of $5,000. To eliminate any possibility of error when bidding or working the contracts, trees to be trimmed were marked with a blue circle and trees to be removed with an orange X. Please contact me if you have questions regarding this matter. cc: City Manager Parks & Recreation Director City Forester bj5/3 6 74 r i MICROFIL14ED BY 1. DORM MICR6LA13 i CEDAR RAPIDS • DES I40IAES i Currently the inventory is 80% complete with a total of 337 man hours expended. The breakdown for the man hours is as follows: September: Forester 37 hours October: Forester 72 hours November: j Forester 96 hours Forestry Aide' 16 hours j December: I i Forester 116 hours - Totals: Forester 321 hours x $8.84 = $2,837.64 ForestryAide 16 hours x $3.35 = 53.60 � $2,891.24 j i I have also enclosed a copy of my payroll form which gives my salary, and that of the forestry aide I have working with me. i 10701 r� 1 MlcaonSUED BY _ r 'DORM-�-MIC R�i1l�AB CEDAR RAPIDS DES MOINES j The standards by which trees were evaluated are: Excellent (Ex) Tree usually needs no pruning, it has no visible scars or unhealed wounds, has a vigorous crown with strong, healthy budding. No root compaction and adequate room for root growth. Has no power, telephone, or other lines through trees. Generally tree is very vigorous and looks it. Good (Gd) Tree may have scar or unhealed wound present, but they are healing well. May have power, telephone, or other lines through limbs but only minimally. May need to be pruned light or medium (P.L. or P.M.) to comply with city ordinance. Generally tree looks good but has some minor problems. Fair (Fr) Tree has scar or unhealed pruning mark present and may show some degree of decay. There may be some dead wood present in crown, but only minor amounts. May have power or other lines through tree to a moderate degree, meaning some limbs will or have been stubbed. May have some root problems, compaction, or exposure. Generally tree is sound but has significant problems - that is, has lost some vigor and may lose more. Weak (Wk) Tree has obvious large wounds that are decaying with no ap- parent healing. May have power or other lines through it that have led to severe stubbing by pruning crews. Crown may be poorly formed; buds are not numerous. There may be dead wood present in moderate amounts but no major size. Generally tree is obviously weak and becoming more so. Hazard (Hz) Tree has major dead limbs or branches which may be hollow. Trunk usually has large wound,or hollow area with significant decay. Crown almost non-existent; no appreciable growth. Generally tree is either dead or very close to it. 1 i 141CROFILMED BY 1' -JORM -MICR6LAB_ -) CEDAR RAPIDS • DCS MOINES I I � 471v LIST 1 TREE REMOVAL (83-46) "NOTE: Numbers given next to tree address denote a logical progression through the city to be used when assembling bid. i GROUP A i 4•40� <�f pp Sugar Maple - 5. 430 N. Linn lto.-.+�+C Sugar Maple 16. 1029 E. Market -/4...--� American Linden 20. 931 E. Burlington -FG�-r w �( Sugar Maple 22. 1104 E. Burlington Sugar Maple 23. 1132 E. Burlington- Sugar Sugar Maple Cour 24. 1119 E. Court Sugar Maple 25. 418 Clark . - Norway Maple 26. 418 Clark Norway Maple r - GROUP 8 M 1. 715 N. Van Buren Sugar Maple 2. 430 Ronalds, Van Buren Street side Sugar Maple 3. 510 Ronalds Sugar Maple 6. 315 N. Gilbert Linden 7. 228 E. Bloomington Silver Maple 8. N.W. corner Gilbert/Market Silver Maple ; 9. 425 E. Jefferson Silver Maple 10. 120 N. Dodge Catalpa 11. 114 N. Dodge Ash 12. 713 E. Jefferson Silver Maple i 13. 207 Governor Elm 14. 933 E. Davenport Elm 15. 1130 Rochester Sugar Maple 17. 522 E. College Elm M1 of 2 18. 522 E. College Elm 02 of 2 19. 220 S. Dodge Elm 21. 1040 Burlington Sugar Maple 27. 506 Seventh Silver Maple 28. 834 Seventh Avenue Silver Maple 29. 1016 Sixth Avenue Ash 30. -1822 H Street Box Elder 31. 1233 Third Street Green Ash 32. 1118 Third Street _ Green Ash 33. 822 Third Street Green Ash 34. 2207 H Street Green Ash 35. 2211 H Street Green Ash 36. 1928 F Street Green Ash X37. 1912 F Street- Green Ash 38. 630 Diana Court Silver Maple 39. 1627 Ridge Green Ash 40. 1627 Ridge both in alley 41• Sugar Maple I G 76/ Id ICRDEILMED DY ,.. l -"JORMMIC REILAB CEDAR RAPIDS . DES MOINES I / CITY OF CIVIC CENTER 410 E. WASHINGTON ST January 4, 1982 IOWA CITY IOWA CITY IOWA 52240 (319) 354.1800 Mr. William Farris Assistant State Forester Iowa Conservation Commission Wallace State Office Building Des Moines, IA 50319 Mr. Farris: I have enclosed a summary of the information gathered through the street tree inventory and the project expenditures. We have within the city street right-of-way 59 species of trees. The codominant Species are Green Ash and Sugar Maple, with 18% and 17% of the total respectively. The dominant genera are Ash, Maple, Oak, and Linden, which account for 66% of the tree population. I have found that 9% of the trees are in excellent condition, 54% are in good condition, 26% are in fair condition, 10% are in weak condition, and 1% are in hazardous condition. Generally I was surprised to find that the tree population is as healthy as it is. Of the four dominant genera in the city, the Oaks are by far in the best shape, the Lindens and Maples relatively the same, while the Ash are easily at the low end of the list, and generally in fair condition. As I expected, the condition of the trees is generally the poorest in the oldest areas of the city and is progressively better in newer areas. This also holds true with the density: we have approximately 65% of the tree population in approximately 40% of the city's land area, with the older areas having the heaviest density. I have included a brief description of the criteria used in evaluating the trees and a sample work sheet that I used in the field. If there is any further information you may need, please contact me and I will be glad to help. Thank you for your help and consideration. Sincerely, Terryl L. Robinson City Forester kc cc: Dennis E. Showalter 111CRONLI1E0 BY 11. -JOR M�-MIC R�IC.�49'- - I CEDAR RAPIDS DES MOINES I 6 7G 1 i r L Cooperative Fxtension Service Iowa State University of scima and Technology Johnson County 3149 Highway 218 South e 4-H Fa.iA:ge un& e Iowa CZty, Iom 52240 April 15, 1983 Phone 319-337-2145 Terry Robinson 410 E. Washington Iowa City, IA 52240 Dear Terry: Enclosed is some material on cavity repair of shade trees. I talked to Paul Wrey our extension forester to further clarify when a tree would be filled. This is what he had to say. I "Unless it is an extremely valuable or historically significant tree the expense to do it correctly will be prohibitive to fill the cavity correctly. A common street tree does not justify filling. If the tree is not sound or sturdy, concrete filling will not help the tree to become sturdy or structurally sound. To do the ToU correctly the rotting wood must.be removed, sanitized, braced, etc., before filling and even if filled decay may continue to develop." Paul Wrey and my- self would agree that this practice is not worthwhile except in special circumstances. In answer to your wetwood I got this response from Laura Sweets, Plant Pathologist. "Wetwood will not be controlled by inserting hollow tubes into the trunk but can relieve excessive sap flow. By draining the fermenting sap you remove some of the toxin which would normally flow down the trunk of the tree. However it is not a necessary practice." Hope this helps! Sincerely, i Gene Rozenboom IPM Associate GR/ar Enc. 4 WWI pl.ao. for rI Thr ww. CanpWYM &wWm Swvm's rd wr d NWK we. �� - , Ytll wMn pro. odor, and aq` NiocWMI wwan "Cr" Ift . lohnm Cfwity Ea mian DFntrict, lana Sale Uniatnity and U. S. Depa MMI of Apkulu" =PffWHi 7 MICROFILMED BY —DORM-MICR6L'AB'- -i CEDAR RAPIDS DES MOVIES I J 47(o " C COMMUNITY TREE PROGRAM TREE WOUND TREATMENT AND CAVITY REPAIR Surface Wounds Sources There are many causes of damage to trees. Some of the more common causes include mower damage, wind and ice damage, sun scald and limb removal. Prevention Mower damage can be eliminated by spreading mulch around the base of each tree. Wood chips, redwood bark, coarse sawdust or crushed corncobs all make attractive mulches. They eliminate the need to mow near the trunk and conserve moisture. Sun scald, a problem with young trees, can be eliminated oy carefully wrapping the trunk with burlap, light colored asphalt -coated paper, or tree trunk wrapping available from nursery or garden centers. Wind or ice damage is harder to prevent, but it can be reduced by removing branches with weak crotches, planting species that have wide branch angles, and pruning extremely long branches. Limb removal creates a wound but the size, shape and rate of healing can be controlled by careful use of the three -cut method outlined in fig. 1. How to Treat Regardless of the source of an injury, the healing process is the same. An injury stimulates the cam- bium to divide rapidly, forming thick rolls of callus at the margins 'of the wound. Eventually this callus growth closes over the wound and normal growth re- sumes (fig. 2). Smaller wounds, less than 1 inch in diameter, go through this process quickly and need no treatment. Large or ragged wounds require a number of years or Prepared by Charles Maynard, forestry extension assistant; A.M. Eostem. extension plant pathologist' and A. E. Cott. extension horra:Wtunst. s 1' 1 a Fig. 1, Cul A prevents the bark from tearing. Cul 9 removes the limo and Cul C 10 D removes the stud may never heal unless properly treated, as tollows: —Remove all loose and splintered wood and bark with a sharp knife or a gouge, —Shape the wound into an ellipse, as in fig. 3. —Examine the wound periodically to make sure it is healing properly. Fig. 2. Callus growth rapidly healing over properly treated wound. Cooperative Extension Service411117- Pm-666e(Rev.) IOWA STATE UNIVERSITYFebruary 1977 amps hes 90ati(Reviled with minor changes) r i11CRor ILRED BY ( -JORM MICROLA6 CEDAR RAPIDS • DCS '1019E5 G7G J r. Deep Wounds and Cavities Sources Nbst cavities result from neglected or improperly treated surface wounds. Wood rot bacteria and fungi may then invade the heartwood of a tree and even. tually form a pocket orcavityof decay. Prevention Cavity development can usually be prevented by treating surface wounds quickly and correctly as soon as they occur. Treatment Cavity treatment is an exacting process. If done Incorrectly, it can shorten the life of the tree. It should only be attempted by arborists or those who have successfully treated numerous bark and branch removalwoundsand are familiar with the location and growth patterns of callus tissue. If the cavity is almost closed with callus growth, leave it alone, The tree has almost finished the repair process and any intervention will only extend the injury. If the cavity is wide enough to work without damaging the callus, re- move all soft spongy wood and shape the hollow so that water (from rain or snow) will drain away. After the wound is completely hollowed out, examine the bark and callus at the edges. Remove dead bark and splintered wood; then shape the wound into a large ellipse, pointed at the top and bottom (fig. 3). There is much debate about the value of filling cavities. No firm rule can be applied. In most in - lances, the cost of such treatment will discourage its use. Upper limb cavities that haven't pro- gressed too deeply Into the trunk may be filled if the tree is vigorous and will rapidly seal over the wound. Large cavities in old or weak trees should probably be cleaned of decayed wood and left un- filled. Several materials may be used for filling a cavi- ty Pg. 3. Correct ellipse Shaped woend. Cement is adequate for small wounds. Un- fortunately, hardened cement is very stiff, and fill- ing a large trunk cavity with cement will prevent the tree from swaying in high winds. If the tree cannot sway, the stem may snap above the filling. Special asphalt mixes can be used to fill cavities, but these materials may sag or fall out of the cavity in hot weather. Asphalt may also damage the cambium and prevent callus growth. How to Fill a Cavity —Remove all soft spongy wood. —Pound spikes into the back and sides of the Hollow to hold the filling. —Fill the cavity out to the edge of the cam- bium (not to the surface of the tree because this will prevent callus growth over the filling). —If you desire, paint the surface of the filling with tree paint to make the filling blend visually with the trunk. Tree Paints and Wound Dressings For many years, tree painting has been a stan- dard part of all tree maintenance programs. Re. cent research, however, shows that most tree painting does not prevent the spread of fungus or cause the wound to heal any faster. Painting serves mainly an aesthetic purpose. Some asphalt base paints slow down the formation of callus tissue and cause the wound to remain open several years longer than if it hadn't been painted. Asphalt -base tree paints are especially damaging in the treatment of sun scald wounds. The original cause of the wound was ex- cessive heat on the trunk. Adding heat -absorbing black paint compounds the problem unless a coat of white or another light colored exterior latex house paint is applied after the black paint dries. .. ,AND JUSTICE FOR ALL File; Foreslry2 +.,t,tMt yq umdY{m fmmtl•.I FnenYen Serrsl9n L.M9xr9999cmrY¢wnln ednM rronm W..11u Coupnnn.n Llnn• on 9n,nu raw. sma Ummnq of Scrmn end hmnem9r ena mw Yr p r11rp•.e Y,j•n AIr14^I .19 IfN{ Er{(ImM41f0 ul•^M Pryil trn0 , <LmWre nlr!M Ite rWr IL rM UnJrO Sl.rrr'. 0r4.1111rnl nl A,Nrble fooOe1.1r10 [fAOy F panlro/re E✓tGlnr .: YLh 4rAr•urLrl Wl{0.mipl ac 1914 �o 76 kICROEILnED BY I_ "JORM "MICR(tlLAEI CEDAR RAPIDS • DES MINES J Currently the inventory is 80% complete with a total of 337 man hours expended. The breakdown for the man hours is as follows: September: Forester 37 hours October: Forester 72 hours November: Forester 96 hours Forestry Aide 16 hours December: Forester 116 hours Totals: Forester 321 hours x $8.84 = $2,837.64 Forestry Aide 16 hours x $3.35 = 53.60 $2,891.24 I have also enclosed a copy of my payroll form which gives my salary, and that of the forestry aide I have working with me. 1 i I 7 7� I r� i MILRDRLMED BY �• JORM-MICRbC"A B' � / % CEDAR RAPIDS •DCS MOINES � ! The standards by which trees were evaluated are: Excellent (Ex) Tree usually needs no pruning, it has no visible scars or unhealed wounds, has a vigorous crown with strong, healthy budding. No root compaction and adequate room for root growth. Has no power, telephone, or other lines through trees. Generally tree is very vigorous and looks it. Good (Gd) Tree may have scar or unhealed wound present, but they are healing well. May have power, telephone, or other lines through limbs but only minimally. May need to be pruned light or medium (P.L. or P.M.) to comply with city ordinance. Generally tree looks good but has some minor problems. Fair (Fr) Tree has scar or unhealed pruning mark present and may show some degree of decay. There may be some dead wood present in crown, but only minor amounts. May have power or other lines through tree to a moderate degree, meaning some limbs will or have been stubbed. May have some root problems, compaction, or exposure. Generally tree is sound but has significant problems - that is, has lost some vigor and may lose more. Weak (Wk) Tree has obvious large wounds that are decaying with no ap- parent healing. May have power or other lines through it that have led to severe stubbing by pruning crews. Crown may be poorly formed; buds are not numerous. There may be dead wood present in moderate amounts but no major size. Generally tree is obviously weak and becoming more so. Hazard (Hz) Tree has major dead limbs or branches which may be hollow. Trunk usually has large wound or hollow area with significant decay. Crown almost non-existent; no appreciable growth. Generally tree is either dead or very close to it. 1 t MICROFILMED BY -JORM-'MICF46LA6- CEDAR RAPIDS DES YOIYES 47(. i n LIST 1 TREE REMOVAL (83-46) "NOTE: Numbers given next to tree address denote a logical progression through the city to be used when assembling bid. GROUP A Y 4. r J_�ef�a' Sugar Maple - S. 430 N. Linn Sugar Maple 16. 1029 E. Market - American Linden 20. 931 E. Burlington- Sugar Maple 22. 1104 E. Burlington Sugar Maple 23. 1132'E. Burlington -/4^'" Sugar Maple 24. 1119 E. Court Sugar Maple 25. 418 Clark Norway Maple 26. 418 Clark Norway Maple GROUP 8 M 1. 715 N. Van Buren • Sugar Maple 2. 430 Ronalds, Van Buren Street side Sugar Maple 3. 510 Ronalds Sugar Maple 6. 315 N. Gilbert Linden 7. 228 E. Bloomington Silver Maple 8. N.M. corner Gilbert/Market Silver Maple 9. 425 E. Jefferson Silver Maple 10. 120 N. Dodge Catalpa 11. 114 N. Dodge Ash 12. 713 E. Jefferson Silver Maple 13. 207 Governor Elm 14. 933 E. Davenport Elm 15. 1130 Rochester Sugar Maple 17. 522 E. College Elm N1 of 2 18. 522 E. College Elm M2 of 2 19. 220 S. Dodge Elm 21. 1040 Burlington Sugar Maple 27. 506 Seventh Silver Maple 28. 834 Seventh Avenue Silver Maple 29. 1016 Sixth Avenue Ash 30. -1822 H Street Box Elder 31. 1233 Third Street Green Ash 32. 1118 Third Street Green Ash 33. 822 Third Street Green Ash 34. 2207 H Street Green Ash 35. 2211 H Street Green Ash 36. 1928 F Street Green Ash 37: 1912 F Street- Green Ash 38. 630 Diana Court Silver Maple 39. 1627 Ridge Green Ash 40. 1627 Ridge both in alley 41. Sugar Maple 474 MICROFILMED BY 11' -DORM MICR6LA9' -� CEDAR RAPIDS DES MOINES L �l CITY OF IOWA CITY CIVIC CENTER 410 E. WASHINGTON ST. IOWA CITY IOWA 52240 (319) 354.180D January 4, 1982 Mr. William Farris Assistant State Forester Iowa Conservation Commission Wallace State Office Building Des Moines, IA 50319 Mr. Farris: I have enclosed a summary of the information gathered through the street tree inventory and the project expenditures. We have within the city street right-of-way 59 species of trees. The codominant species are Green Ash and Sugar Maple, with 180. and 17% of the total respectively. The dominant genera are Ash, Maple, Oak, and Linden, which account for 66% of the tree population. I have found that 9% of the trees are in excellent condition, 54% are *in good condition, 26% are in fair condition, 10% are in weak condition, and 1% are in hazardous condition. Generally I was surprised to find that the tree population is as healthy as it is. Of the four dominant genera in the city, the Oaks are by far in the best shape, the Lindens and Maples relatively the same, while the Ash are easily at the low end of the list, and generally in fair condition. As I expected, the condition of the trees is generally the poorest in the oldest areas of the city and is progressively better in newer areas. This also holds true with the density: we have approximately 65% of the tree population in approximately 40% of the city's land area, with the older areas having the heaviest density. i - I have included a brief description of the criteria used in evaluating the trees and a sample work sheet that I used in the field. If there is any further information you may need, please contact me and 1 will be glad to help. Thank you for your help and consideration. Sincerely, Terryl L. Robinson City Forester kc cc: Dennis E. Showalter 141cRor ILMED BY lI -JOR M ---MIC RE4CAB- 1 CEDAR RAPIDS • DES MOINES I G 7G T —'1 9 Cooperative Extension Service Iowa State Universitto of s imcs and T,,hnaloq Johnson County s 3149 Highway 218 South • 4-H FaLkg&ounda • Iowa City, Iowa 52240 April 15, 1983 Phone 319-337-2145 Terry Robinson 410 E. Washington Iowa City, IA 52240 Dear Terry: Enclosed is some material on cavity repair of shade trees. I talked to Paul Wrey our extension forester to further clarify when a tree would be filled. This is what he had to say. "Unless it is an extremely valuable or historically significant tree the expense to do it correctly will be prohibitive to fill the cavity correctly. A common street tree does not justify filling. If the tree is not sound or sturdy, concrete filling will not help the tree to become sturdy or structurally sound. To do the J06 correctly the rotting wood must be removed, sanitized, braced, etc., before filling and even if filled decay may continue to develop." Paul Wrey and my- self would agree that this practice is not worthwhile except in special circumstances. In answer to your wetwood I got this response from Laura Sweets, Plant Pathologist. "Wetwood will not be controlled by inserting hollow tubes into the trunk but can relieve excessive sap flow. By draining the fermenting sap you remove some of the toxin which would normally flow down the trunk of the tree. However it is not a necessary practice." Hope this helps! Sincerely, Gene Rozenboom IPM Associate GR/ar Enc. 4wOadwaer The lom caaorrM F"WM s.rvic+.•. proy rw Pak" M aariaril W M PN.: 1,M4 1OWW �Y WM nM&W aVM -i ow SM NW hOWCOX ]Ana,.Ca tv Exm Lm Muret. Ima Smu Univ ity and U. S. DeWb mt of Apku14" WOMMIN J ' I p � RICAOrILMED BY l 1 i —DORM--MICROLAS -� CEDAR RAPIDS DES MOINES ! J G 74 L - COMMUNITY TREE PROGRAM TREE WOUND TREATMENT AND CAVITY REPAIR Surface Wounds Sources There are many causes of damage to trees. Some of the more common causes include mower damage, wind and ice damage, sun scald and limb removal. Prevention Mower damage can be eliminated by spreading mulch around the base of each tree. Wood chips. redwood bark, coarse sawdust or crushed corncobs all make attractive mulches. They eliminate the need to mow near the trunk and conserve moisture. Sun scald, a problem with young trees, can be eliminated by carefully wrapping the trunk with burlap, light colored asphalt -coated paper, or tree trunk wrapping available from nursery or garden centers. Wind or ice damage is harder to prevent, but it can be reduced by removing branches with weak crotches, planting species that have wide branch angles, and pruning extremely long branches. Limb removal creates a wound but the size, shape and rate of healing can be controlled by careful use of the three -cut method outlined in fig. 1. How to Treat Regardless of the source of an injury, the healing process is the same. An Injury stimulates the cart, bium to divide rapidly, forming thick rolls of callus at the margins of the wound. Eventually this callus growth closes over the wound and normal growth re- sumes (fig. 2). Smaller wounds, less than 1 inch in diameter, go through this process quickly and need no treatment. Large or ragged wounds require a number of years or Prepared oy Charles Maynard. forestry ealensron daalalant: A.H. Epstein, errenson Plant Patholog4/; and A E Coo, e+tons,on IpnrCWfuost. Ya; 14, 1 rl .yl vv 1 t Fig. 1. Cul A prevents the bark from learmg, Cut 8 removes the limp and Cut C 10 D removes the stub. may never heal unless properly treated, as follows: —Remove all loose and splintered wood and bark with a sharp knife or a gouge. --Shape the wound into an ellipse, as in fig. 3. —Examine the wound periodically to make sure it is healing properly. Fig. 7. Callus growth rapidly healing over properly treated wound. Cooperative Extension Service ISI P_ (Rev.) IOWA STATE UNIVERSITY i Eebruory 1977 Ames. Iowa `.0011 I 1Revimd with minor chnnges) f i 611CROr ILRED BY JORM MICROLAS - I CEDAR RAPIDS . DES MOINES G 7G J Deep Wounds and Cavities Sources Most cavities result from neglected or improperly treated surface wounds. Wood rot bacteria and fungi may then invade the heartwood of a tree and even- tually form a pocket or cavity of decay, Prevention Cavity development can usually be prevented by treating surface wounds quickly and correctly as soon as they occur. Treatment Cavity treatment is an exacting process. If done Incorrectly, it can shorten the life of the tree. It should only be attempted by arborists or those who have successfully treated numerous bark and branch removal wounds and are familiar with the location and growth patterns of callus tissue. If the cavity is almost closed with callus growth, leave it alone. The tree has almost finished the repair process and any intervention will only extend the injury. If the cavity is wide enough to work without damaging the callus, re- move all soft spongy wood and shape the hollow so that water (from rain or snow) will drain away. After the wound is completely hollowed out, examine the bark and callus at the edges. Remove dead bark and splintered wood; then shape the wound into a large ellipse, pointed at the top and bottom (fig.3)• There is much debate about the value of filling cavities.. No firm rule can be applied. In most In. lances, the cost of such treatment will discourage Its use. Upper limb cavities that haven't pro- gressed loo deeply into the trunk may be filled if the tree is vigorous and will rapidly seal over the wound. Large cavities in old or weak trees should probably be cleaned of decayed wood and left un- filled. Several materials may be used for filling a cavi- ty: 1`19. 3. Correct ellipse shaped waund. Cement is adequate for small wounds. Un- fortunately, hardened cement is very stiff, and fill. ing a large trunk cavity with cement will prevent the tree from swaying in high winds. If the tree cannot sway, the stem may snap above the filling. Special asphalt mixes can be used to fill cavities, but these materials may sag or fall out of the cavity in hot weather. Asphalt may also damage the cambium and prevent callus growth. How to Fill a Cavity —Remove all soft spongy wood. —Pound spikes into the back and sides of the hollow to hold the filling. —Fill the cavity out to the edge of the cam- bium (not to the surface of the tree because this will prevent callus growth over the filling). —If you desire, paint the surface of the filling with tree paint to make the filling blend visually with the trunk. Tree Paints and Wound Dressings For many years, tree painting has been a stan- dard part of all tree maintenance programs. Re. cent research, however, shows that most tree Painting does not prevent the spread of fungus or cause the wound to heal any faster. Painting serves mainly an aesthetic purpose. Some asphalt base paints slow down the formation of callus tissue and cause the wound to remain open several years longer than if it hadn't been painted. Asphalt -base tree paints are especially damaging in the treatment of sun scald wounds. The original cause of the wound was ex. cessive heat on the trunk. Adding heat -absorbing black paint compounds the problem unless a coat of white or another light colored exterior latex house paint is applied after the black paint dries. AND JUSTICE FOR ALL File: Forestry2 +xMmflM umlrf drmxnw Bimfan Sn.p u! � V.nlan0lu pe'.mruitM^rtt.01W1 rnjl0lp rgf. Cren Srrnn IOw. 4nn umnrul YI Sturgnn0l¢nnmopr.n0 m. p !MINI e I LM0�1 b I' Yrµ1+Tn)Ip COUMrni.e r N✓ A a0yy Y 0 ! WWI DC IM np 10 rM unnna Srnr. p+u.vvn•nl m aqn<mlm. [eeprinn0 Cnnrrp E OennOn. OneC10r I:I�y el.li. WJr Wltnn\rypr eC CC:Sp lircf roan Yrinn!n......i.rnn�\n(n011M1[I\OICYn1�.N el Ylrllnl1911 MICRor IL14ED DY ""JORM-MICROLAB- CEDAR RAPIDS r DES MDIYES 6,76 J City of Iowa City MEMORANDUM Date: April 15, 1983 To: City eo "i� From: Don Schm 'Director of Planning and Program Development ! Re: Review of the Proposed New Zoning Ordinance In review of the new zoning ordinance, the staff would suggest that the following sections be discussed at the Council meeting on April 19. 1. Tree Regulations. As was previously indicated to the Council, the requirement for the planting of trees for residential uses has been omitted in the new ordinance. This provision was omitted primarily because of the large number of trees required for parking areas and for street frontage. I will be bringing various development plans with me to the meeting to better illustrate this problem. 2. Dimensional Requirements. The City Council gave this section only a cursory review at the last special meeting. You nay wish to review this section of the ordinance in more detail. 3. Assessory Uses and Requirements. The permitted accessory uses in buildings and accessory use and building regulations were reviewed at the last meeting. You nay again wish to review this section in more detail.. 4. Overlay Zones. The City Council has not reviewed any of the overlay zones of the new ordinance. However, several of the overlay zones are the same as presently exist in the present ordinance. The flood hazard overlay zones, airport overlay zones, and the historic preservation overlay zone are zones that exist in the present zoning ordinance. The river corridor overlay zone is a new zone which I would suggest that the Council review at this meeting. I propose to review the planned development housing overlay zone with the City Council at a subsequent meeting in some detail. The City Council has indicated a desire to meet with developers for a better indication of the problems with which they are confronted, particularly with respect to the zoning regulations. We would propose that you meet with the developers subsequent to a preliminary review of the ordinance in its entirety. The City Council should be able to complete its review of the new ordinance in one or two more review sessions. The primary purpose for adopting a new zoning ordinance is to complete the comprehensive planning process which began in 1974. To implement the comprehensive plan adopted in 1978 and the update to the comprehensive plan adopted this year, new zoning regulations are necessitated. The (v 7% i i 1416RDFILMED BY JORM -MIC R(SL.A E7 1'-•... CEDAR RAVIDS DES MOINES �I z present zoning ordinance is too antiquated, with its accumulation of uses from zone to zone, to accomplish this purpose. In addition, zones which permit densities of development different from the density classifications of the comprehensive plan, will do little to establish appropriate densities of development in accordance with the plan. The secondary purpose of the zoning ordinance is, of course, to provide for greater flexibility in development. The staff is of the opinion that regulations have been developed which provide greater flexibility yet are restrictive to the extent that planning objectives, e.g., the compatability of land uses, are achieved. I do plan on taking some time to outline the various aspects of the new zoning ordinance, which provide: much more flexibility in development, in the very near future. For the meeting on April 19, 1 would suggest bringing the proposed new zoning ordinance. Should you have any questions in regard to the provisions prior to the meeting, please do not hesitate to contact me. bc5/6 i FIICAOFILIdED BY � —JOR M-�MICR�L'AB" -� CEDAR RAPIDS DES MOINES 477 2 r_ City of Iowa Cif---�l MEMORANDUM Date: April 14, 1983 To: Neal Berlin and City Council From: Chuck Schmadeke C� Re: Funding for Street Lights at Highway 1 8 Sunset Street The estimated cost of materials for installing street lights at the Highway 1 and Sunset Street intersection is $6,800. Funding for this project will come from two sources. First, a roof repair project at the service building was completed at $2,000 under budget. Second, we should be able to find the other $4,800 in the Traffic Engineering operating budget, which represents 1% of the division's total FY83 operating budget. It is anticipated that this project will be completed by September 1, 1983. tp3/5 1' i 14ICROFILME0 8Y -JORM "MICR6LAB' - T CEDAR RAPIDS DCS MO14ES 61769 7 CITY OF ICITY CMC CENTER 410 E. WASHWGTON ST. IOWA CITY, IOWA 52240 (319) 356-5000 April B, 1983 1.2 JA Mr. Dean P. Loven 1958 Broadway, Apt. 7B Iowa City, Iowa 52240 Re: Letter to City Council dated February 27, 1983 Dear Mr. Loven: Thank you for your letter concerningcable service in Iowa City. Please let me address each of the points you raised. First, you commented that you felt it was unfair that Hawkeye CableVision had raised HBO rates without any notice to its customers. As you may know, the City of Iowa City, as grantor for the cable franchise, has been pre-empted from being able to regulate pay channel rates by the Federal Communications Commission (FCC). However, the Cable Ordinance 78-2917 in Section 14-76(b) requires the cable company to make its charges public and to file two copies of charges with the City Clerk's office. This was not done with the HBO increase. The Broadband Telecommunications Commission (BTC) therefore requested in its July 6, 1982, meeting that Hawkeye CableVision give the City 30 days advance noticeof any rate changes. Hawkeye CableVision agreed to this request. This should prevent any future unanticipated rate hikes. You commented on having billing problems with Hawkeye CableVision, and on the fact that some of their accounting procedures are done by hand. The BTC has spent a great deal of time discussing this problem with Hawkeye CableVision. Although the City is not in a position to regulate the internal management affairs of Hawkeye, it is our hope that the recommendations the BTC gave Hawkeye will be taken seriously and help to make their operation a smoother and more efficient process. Hawkeye has informed us that they will soon be. changing their billing and payment system to a bank in Des Moines which is a computerized operation. This will mean less work by hand for Hawkeye and faster processing of bills and payments. The point at which billing procedures and subsequent complaints indicate a level of efficiency that would substantially affect the operational costs of the local company is when the City's regulatory framework does become pertinent. At such point the City could consider this in light of a future rate increase request. I q 141CROFIL14ED BY I -JORM MICR6LA13 - I II CEDAR RAVIDS • DES MOVIES D Dean P. Loven April 11, 1983 Page 2 In addition, the idea you suggested for a dropbox for payment of cable bills is a good one that has been brought •to Hawkeye CableVision's attention. You state in your letter that your home was without cable service from Friday to Monday in August, and that you were unaware that cable repair service is not available from Hawkeye CableVision on weekends. The local ordinance stipulates the grantee shall provide "same day service" seven days a week, and that for every 24 hours of total loss of service the subscriber is to receive credit for one - thirtieth of the total monthly billing charge for basic service. While Hawkeye's proposal to Iowa City states an exception to seven days a week service because of the excessive costs to keep a technician on call, I have discussed this matter with the manager of Hawkeye CableVision and he agrees you are due three days credit for your loss of service in August. You will be credited for three days service in your May or June statement from Hawkeye CableVision. The survey you mentioned, by Hawkeye CableVision, was conducted upon the company's own initiative with no commitment to share the results of that survey. Therefore the company, if it chooses, can and has decided not to distribute the results. We are always glad to receive feedback from citizens regarding their feelings about channel offerings on cable. While several persons have commented on the less than attractive nature of some of the channels on cable, just as you have, it remains that Hawkeye CableVision has provided those channels specified in its proposal, the only exception being that of a foreign language channel. On this matter, Hawkeye has agreed to try to fulfill this obligation by bringing in by mail Telefrance tapes. This service is only available by a mailing or "bicycling" network at this point. But it does appear Hawkeye will be getting these tapes for playback over the cable system, and probably over channel 5. No formal mechanism was supplied in the ordinance to change the original line-up of channels offered by Hawkeye. Any subsequent changes, unless a formal mechanism can be developed and agreed upon, will be largely the result of consumer demand and Hawkeye's interests. For example, the addition of Music (MTV) to Iowa City's cable programming on channel one is, in part, credited to the petition submitted to the Broadband Telecommunications Commission and Hawkeye CableVision with over 1100 names requesting the service. It is our intent, as you suggested, to keep basic rates as low as possible. Hawkeye CableVision can only impose rate increases for basic service by fulfilling the franchise agreement and justifying such an increase to the City. Then, and only then, can such an f 1 111CROFILMEO BY 1" "JORIM "MICROLA9 CEDAR RAPIDS • DES MOINES 477 J r.. Dean P. Loven April 11, 1983 Page 3 increase be awarded by City Council. Your op increase at this time has been forwarde Telecommunications Commission, which advises tl matters pertaining to cable television. We appreciate your letter and feedback on these any questions or need further information, contact me at 356-5046. Sincerely, Drew Shaffer Broadband Telecommunications Specialist bdw/sp Enclosure / cc: City Councilf/ Broadband Telecommunications Commission Hawkeye CableVision ---------- i _ __ i MICROFILMED BY --JORM "MICR6CA13- CEDAR RAPIDS DES MOIYES I i a r. I glawkeye CableVisio March 9, 1983 Mr. Dean P. Loven 1958 Broadway Apt. 7B Iowa City, Iowa 52240 Dear Mr. Loven: RE: Letter to Iowa Citv Citv Council - 2/27/83 Your letter was forwarded to me for reply. Our computer system is not on-line. All payments received from our subscribers are hand processed in our office. Mistakes do occur. Transfers, and there are many, indeed, in Iowa City, are a particular problem for us. We are currently working on a solution to some of the questions you raise and hopefully, the new course can be implemented soon. New procedures, however, do take time. New staff members and the resulting amount o! time needed to become thoroughly trained and efficient can lead to some errors. With these we request patience. We received so many replies to our survey questionnaires that it was totally impossible to individually answer each and every one. We did, however, thank people for their participation via a billing message. The survey results were tabulated by our corporate headquarters and the results were only in general information terms of which the public would have little interest. Positive steps we have been implementing include our quarterly newsletter, video newsletter,.community programming grants, acknowledgement cards for billing questions and correspondence, and billing messages that change monthly to help our subscribers keep informed. We have also implemented other form letters to be used in specific instances. Correspondence requiring specific answers are treated individually. The other very important attitude of llawkeye CableVision's management team concerns our availability. If our Customer Service Representatives are unable to answer your question to your satisfaction, you have the opportunity to speak to one of us. If you have further questions or ideas, please feel free to call me. Sincerely yours, P.O. Boz 4500 546 Southgate Avenue Janet Erickson Iowa City, low& 52240 Office Manager 319-351-3984 cc: IowaCity City Counc:' A subeldiary of American Televlelon & Communicallone Corp, tAeew Shaffer to %% l i MICROFIL14ED BY l I_ -DORM- "MIC ROLA 6'- T CEDAR RAPIDS DES MOVIES :owe City City Council .Id.ainislrative Offices :llu E Washington, Civic Canter 111wa Cit" 1A 522,P) Lear' Sirs, RECEIVED s ::,:; 1933 Dean F. L -oven 1958 Broadway Apt 7B Iowa City IA 52240 February 27. 1983 Rrer_ent newspaper reports indicate that the Hawkeve Cable netwurl: may soon be requesting a rate increase for the Towa City area. Since the City Council must approve such an increase, I would like to relav to You some reasons why I do not thin!; a major rate increasa is justified First, Hawkeye Cable made an unannounced rate increase on their HEo and Cinemax channel=_ last year. No advance notice was given to the customers. It showed up on our bills, and we had less than seven days to decide what to do. I cancelled oneof.the channels, and included a note saying I did ;o because I felt thev were not being fair to thair customers by not jiving advance notice of a rate increase. I received no reply. Second, the business operation of Hawkeye Cable is a shambles. Last Year when we moved, It tool: four months for them to straighten out the billing. Even thoughthey use a computor to make out bills, they credited my pavinel'1t to the outdated address on my checks, and not to the address on the bill, or to the account number I wrote on the check. They told me that billing was still done by hand. Not very -:0-nt PTficient. In AU-11.lst, our service was cut off on a Friday night. We were told a service man would be out the ne:;t day.. None arrived until I made a fifth phone call on Monday Morning. No one informed me that they do not wort; on weekends. Instead, I had to take time off from work. The cause off the reopair:- they had disconnected the wrong cable into the apartment comple>:. I was still billed for the four days of service I did not receaive. Again I wrote a letter of reply. complaint. Again, no Last October, Hawkeye Cable sent out a questionarre about there service. I filled it our and sent it back. I have yet to see the results of this survey. Hawkeye Cable has made no attempt to Survey their veiwers to see if the current channels should be kept. They have not attempted to keep costs down by deleting poorly watched channels, or using good business techniques. They do not respond to customer letters, nor even have simple conveniences such is a drop box for bills after hours. relecommunications is an important source of information. It is rapidly suppplanting the press as a major source of news. entertainment, and influence. The price of such basic services should to minimal., so that all people have access to such information. It I MICROEILIdED BY j " JORM- "MICROLAB CEDAR RAPIDS •DES MOINES I � I G 79 J i MICROFILMED BY -� I DORM""MICR#L-A [!-- CEDAR RAPIDS DES MOIOES %f 7 RECGvcD ~; I i�ob 932'. Market Iowa City, Iowa 52240 April 12, 1983 Mr Neil Berlin, City Manager Civic Center Iowa City, Iowa, 52240 Dear Mr Berlin: In view of recent developments I feel that 1 should reduce to writing the conversation we had recently regarding a possible reduction in occupancy of rental units. As it now stands for all practical purposes a single rental unit can be rented to four single adults(unrelated). I think herein lies the first problem; it matters not how big or small the unit. There are one bedroom units near campus that are rented at so much per head.. To the City Council and others looking at. this matter 1 would make some points: 1. Most single family homes are large enough to accomodate four adults. I presently manage one that once housed a couple and 13 children. Only ten kids ever lived there at any one time. 2. 1 sold the above property for $79,000 only because it could be rented for $800 per month but only if rented to four students.. 3. Number 2 above is true only because the property is 10 blocks from campus. For that same reason the house is no longer attrac— tive to a family either to rent or to buy. The area is becoming predominately rental and as remaining owner occupantsplace their homes on the market each will be sold as rental property. 4. Relating to 2 b 3 above; an Investor cannot profitably buy single family resideriees and rent them to traditional families. Most traditional families eannot(or will not) pay the amount of rent required to make the investment worthwhile. Consequently the concern that houses are being bought up as investments is unfounded. 5. If four singles share a house they are renting for $200 or Less per person. I£ the occupancy in the house named above is reduced to three the residents will be faced with closer to $300 each. Considering the new assessments for property taxes even the $800 rent may not be adequate. 6. In the Manville Heights area which has generated recent letters to the council I would observe that homes recently sold or for sale in that area command prices near or over $100,000. No investor will pay that amount of money for one unit and hope to make out on Lt. The price of property and existing occupancy restrictions will control any serious shift in neighborhood usage. j i MICROr ILMED BY ` - -,, •" �' JORM MICR6LA13 CEDAR RAPIDS - DES MOINES L ; (2) Like most of'these discussions on downzoning this could become a thesis dissertation but I think this one is a bit more cut and dried. In many communities the older homes near the core of the city become white elephants and hence deteriorate to the point where they must be destroyed with the resulting loss in value. There is another home in the neighborhood of the home I discuss on page one. Since I could rent that home for $800 I can get the two elderly people a price of near $80,000 for it. If the city does lower the occupany allowed then $600 could well be the most I can rent it for and $20,000 will have been peeled from the value. To me this seem much more importent than'some residents concern that the home once occupied by two elderly ladies who never went out is now occupied by four young people with all the resulting noise and confusion that teenagers create in any neighborhood. My contention is that the problem lies with houses that are rented to more than four. There are some real problems in the enforce— ment in the existing ordinance -which, if corrected, would solve the problem. I'm not a Rrolific letter writer but when I do I always end the same way I think I can help find solutions to this problem and I'm more than.willing to help". Sincerely, BERNARD C. BAR ER 111111/11 WED DY DORM- "MICR6LAO" ) CEDAR RAPIDS DES MOIRES .. .._ A Bicyclists of Ic�✓a POST OFFICE BOX 846 ` IOWA CITY, IOWA 52244 Mr. Neal Berlin City Manager of Iowa City Civic Center Iowa City, Iowa 52240 Dear Neal: City, Inc. RECEIVED APR It has been over six months since the transit interchange was legally opened to westbound bicyclists. For myself and on behalf of the Bicyclists of Iowa City I want to again thank you and the City Council for that action. After cycling through the Interchange and watching other bicyclists safely and calmly travel through the interchange (off of the sidewalk and not dodging pedestrians waiting for busses) I am convinced that the opening of the interchange was a wise decision. I hope that the interchange will continue to be open to bicycle traffic on a permanent basis. I would appreciate it if you would notify me or B.I.C. of any plans to reinstitute a ban. On another matter, I would like to suggest that any signs still posted in Iowa City which read Bicyclists use sidewalk" be removed. If any signs must be posted I urge you to consider "Bike Route" or "Autos share the road with bicycles" or "Bicyclists keep right except when passing or turning'left" instead. First Ave. and Muscatine east of First still have the "Bicyclists use sidewalk" signs which to my understanding have been removed in the rest of the city. And, finally, I would urge the city to remove the bike lane stripes onMarket and Jefferson Streets. Instead,use a sign which reads "Bicycles keep right except when passing or turning left.' and sake the right lane wider than the left to aco• comodate both bicyclists and auto drivers. The reasons for this proposed change are not only for reasons of safety, but also for uniformity. In probably no other instance are slow moving vehicles required to move to the left rather than to the right.-U"the change were made as I suggest, bicyclists would be out of the auto drivers blind spot when going straight, since they would be to the right, not the left of left turning traffic. The most common accident situation at Gilbert and Jefferson is as described above, for example. If you would like to discuss this matter with me or if you feel it is an item to be brought up at a city council meeting, I would be glad to accomodate, with or without other members of B.I.C. present. I'll save the sore issue of bicycle parking facilities for another day. Thank you. Sincerely, �J�.J She B. Plattner cc: Bruce Reynolds (president of B.I.C.) Jeff Davidson "Serving Bicyclists Throughout Johnson County - 1i 111CROr ILRED DY DORM MICROLA13 I CEDAR RAPIDS • DES MOINES !� I I U.& Da wum.... ! Fbusap and Urban Da WoWnwd RECE- ED '.i' 1 '1 1983 iZis mialnsaeai April 11, 1983 Honorable Mary C. Neuhauser Mayor of Iowa City 410 East Washington Civic Center Iowa City, IA 52240 Dear Mayor Neuhauser: On April. 8,. 1983, I sent you advanced information on an- appropriations act commonly known as the "Jobs Bill." At that time there was no indication of fund allocations for the Community Development Block Grant (CDBG) program. We have now received preliminary fund allocations, and I am pleased to inform you that the City of Iowa City may expect an allocation of $258,000 In additional CDBG funds. I wish to stress, however, that this figure is preliminary, for planning purposes, and may be subject to change. I will relay further information to you as it becomes available. 8 cerely, JJ BogM.Massey Area Manager, 7.28 CCs Mr. Dan Schmeiser L 1 1 r MICROFILMED BY `—JORM--MICR46LAB CEDAR RAPIDS • DES MOINES C I A �Z � � JYfXIy , r. � r. 3 •. RECEIVED i".r.; 'i 1 1933 April 8, 1983 Honorable Mary C. Neuhauser Mayor of Iowa City 410 East Washington Civic Center Iowa City, IA 52240 Dear Mayor Neuhauser: U.S. D*partmri.. r HouWnp and Urban DwNopmhnt Omaha Area Office, Region VII Braiker/Brandeis Building 210 South 16th Street Omaha. Nebraska 68102 C PIT r SUBJECT: Additional appropriations for the Community Development Block Grant program On March 24, 1983, President Reagan signed as appropriations act commonly known as the "Jobs Bill." As a result, the U. S. Department Of Housing and Urban Development (HOD) now has an additional $1 billion in Community Development Block Grant (CDBG) funds. .We have received several inquiries from cities and states asking how much money each will receive and how to get the funds. The enclosed information sheet provides preliminary guidance on some of these questions. We are hopeful that exact fund allocations can be announced very soon. It may be several weeks, however, before we can resolve some difficult policy and operational questions and provide you with specific instructions on how to proceed. In the meantime, we suggest that you review the information sheer and begin the required presubmission process. HUD has given this program highest priority so that we can help meet the objective of providing a rapid impact on unemployment and humanitarian needs. We will provide you all the information we can as soon as possible. I Ncerely, 'Rog r H. Massey Area Manager, 7 S Enclosure cc: Mr. Don Schmeiser G �� r'- a MICROFIL14ED 11 �- -"DORM MICROLAB - 1 CEDAR RAPIDS DES MOVIES � /� Additional Appropriations for the Community Development Block Grant Program (Preliminary Information) A. Basic Gbjective 1. The additional' appropriation is intended to: a. Provide productive employment for jobless Americans; b. Hasten or initiate Federal projects and construction; and C. Provide humanitarian assistance to the indigent. 2. To achieve these objectives and provide for the neglected needs of the nation, the use of these additional funds is expected to result in a short-term increase in the total amount of CDBG-assisted activities. B. Fundinst Level Total Funds: $1 billion. $ 7.5 million for CDBG Indian program $222.75 million for states and small cities $769.75 million for cDBG metro cities and urban counties c. Fund Allocations 1. All additional funds for CDBG entitlement and states/small cities will be allocated among the states based on the following formula: 1/2 - Regular CDBG dual formula 1/3 - Relative unemployment among states 1/6•- Relative unemployment among states meeting criteria as long-term unemployment states 2. The amount allocated to a state which is attributable to the entitlement program will be split among its metro cities and urban counties in accordance with the normal CDBG formula factors. 3. specific fund allocations for each entitlement grantee and for each state for use in nonentitlement areas will be announced separately. 4. The average allocation of additional funds for CDBG will be approximately: MICROFILRED BY -� I_ '-JORM-MICROLA13 -� CEDAR RAPIDS • DES MOINES I I � 6f -7- m J F a. For entitlement grantees, 32.3 percent of their regular Fiscal Year 1983 allocation (excluding reallocation funds); and b. For states, 21.8 percent of their Fiscal Year 1983 allocation. 5. Lhdividual allocations will be higher or lower than this average based on the relative number of unemployed persons in the state and whether or not the state is one of the "long term unemployment" states. D. General Requirements I. Grants made from the additional appropriations will be governed by CDBG requirements, except as specifically modified in the appropriations act. 2. Each activity assisted with funds from the additional appropriation must be an eligible use of CDBG funds and must meet one of the three broad national objectives: benefit low- and moderate -income persons, aid in the prevention or elimination of slums or blight, or meet other community development needs having a particular urgency. > 1 3. Grants made from the additional appropriation will be kept separate p In all respects. A separate final statement will be required, there < will be a separate Grant Agreement and grant number, and funds will have to be drawn down and reported on separately. 4. Other applicable laws. Including civil rights laws, environmental -i review, labor standards, ate., must be followed in carrying out activities with the additional funds. R. Presubmission/Submission Requirements : X t M 1. HOD expects to set an early deadline for submission of a final :0) for the additional funds, which could be as early as M July 1, 1983. 2. Each grantee will have to follow all applicable presubmission requirements before submitting its final statement for the additional funds. 3. Entitlement grantees will have to have an approved Housing Assistance Plan In order to make the certifications that must accompany their final statement for the additional funds. Some grantees may, therefore, have to submit their HAP earlier than previously planned. F L-- M 3 4. Pending more detailed instructions, grantees should begin the Citizen Participation/Consultation process, make plans to hold the necessary public hearing(s), and develop a proposed statement for publication. F. Special Provisions 1. Up to 50 percent of the additional appropriation may be used for eligible public service activities. Entitlement grantees will be required to include in their final statement the amount of funds expected to be used for public services. (See also attached chart on other sources of funds for public service included in the appropriations act.) 2. Quarterly reports will be required on the use of the additional CDBG funds. 3. Targeting provisions direct that additional funds should be used as rapidly as possible so as to quickly assist the unemployed and the needy, and to the extent practicable, funds should be used: a. In areas where unemployment is highest and hag been highest for the longest period of time (which applies primarily to nonentitled areas in each state); and b. To maximize new employment opportunities for persons who have been unemployed for 15 of the past 26 weeks. L i i ADDITIONAL APPROPRIATIONS FOR PUBLIC SERVICES The appropriations act includes significant funding for public services under other Federal programs. Grantees should be aware of these resources when considering the use of CDBG funds for public services. Program Appropriation Employment and training $ 217.4 million Job Corps $ 32.4 million Summer youth employment 100 million Services to dis— placed workers — Title III JTPA 85 million Health services (disadvantaged and unemployed, Titles III and SIE of Public Health Services Act) 70 million Health services (disadvantaged children and mothers, Title P of Social Security Act) 105 million Alcohol, drug abuse and mental health block grant 30 million Social services block grant 225 million Community services block grant 25 million Distribution of agricultural commodities, Department of Agriculture 75 million Supplemental food for vomen,• infants and children (WIC) 100 million Food distribution and emergency shelters, Federal Emergency Management Agency 50 million TOTAL $ 897.4 million 1 i + 141CR0EILME1 DY 11_ I D ` ORM MIC 4L AB'- � CEDAR RAPIDS • DES MOINES I 6 4?.Z 0 r L City of Iowa City MEMORANDUM Date: April 18, 1983 To: City Council and City Manager From: David Perret Re: Problems with Disposition of Public Property Parcels A-1, A-2 in Lower Ralston Creek Redevelopment Area It may be preferable and/or necessary to reject the bids the City received from Mr. Croker on Parcel A-1 and from Mr. and Ms. Muller on Parcel A-2 because of discrepancies in graphic locational descriptions and policy contained in the December, 1982, Prospectus and sale contracts. I reviewed these discrepancies with the City Manager and he concurred that I write to you about them. In addition, there may be broader policy considerations why it would be desirable to reject the bids. Discrepancies: 1. With the exception of Parcel A-1, none of the graphics showing the shape and location of the redevelopment parcels on page 12 of the Prospectus match the shapes of the parcels drawn on the subsequent pages (see attachments). On page 12, Parcel A-2 is rectangular and some distance away from Ralston Creek. The drawing on page 14 shows a wedged -shape parcel with Ralston Creek to the east. It is not clear by comparing the two maps whether it is intended that the edge of the parcel borders the waterway itself or the creek with a strip of land parallel to it and generically labeled "Ralston Creek." Even the map on page 5 of the Elm Grove Park Prospectus (see attachment) shows a strip of land between Parcel A-2 and Ralston Creek. Page 4 of the Lower Ralston Creek Prospectus describes Parcel A-2 by saying it is located "directly adjacent" to Ralston Creek and that it wi11 be subject to a 20 foot wide "access easement. .. paral 1 el to Ralston Creek." However, on page I-2 of the "Contract for Sale of Land for Private Redevelopment" for Parcel A-2, the purpose of the easement is for the placement of utilities. It is not an easement for the maintenance or protection of Ralston Creek; nor is it an easement for public enjoyment of a buffer along the creek. Nowhere in the contract does it mention the width of the easement or where it is located. Over the last few years during which the Council has worked on the Lower Ralston Creek improvement project, it was intended that the City would preserve a strip of land of undetermined width parallel to the creek as a buffer for creek maintenance and green space. Last year the City even landscaped and planted i 141LROf ILIdCD BY i 1 _DORM-'-MICRd/LA9 ' CEDAR RAPIDS DES MOINES I I J L 2 a row of trees, parallel to the creek, some 20 feet from the west bank. When I voted to approve the Prospectus in January, I assumed, therefore, as did other Councilmembers, that the maps and graphics were correct and that the City would preserve a strip along Ralston Creek. Last Monday, I learned that my assumption was wrong. It is now clear that the map on page 12 on which I and others placed reliance was incorrect and should have been revised. I believe the Council should either keep a strip along the creek or reserve a public easement maintaining the creek and preserving a natural buffer. Either course of action would _ .. probably necessitate a rejection of the Muller bid, amending the Prospectus and land contract, remeasuring the parcels, and correcting the maps. I would also recommend that all the other parcels along Ralston Creek be remeasured, allowing for a similar buffer strip along the west bank, and that the maps be revised. i 2. Since both parcels A-1 and A-2 are presently located in the 100 - year flood plain of Ralston Creek, fill to elevate the parcels where development is to occur is necessary. As a result of creek improvements, however, the new flood levels cannot be certified for another 6 to 12 months, according to new information. This could delay substantially development of the parcels and impact the feasibility of development. Mr. Croker, who is the bidder of Parcel A-1, apparently wants to be exempted from the provisions of the flood hazard overlay zone. This should be denied. In any event, the time requirements in Schedule D in both contracts for Parcels A-1 and A-2 will have to be revised. I do not believe it is in the public interest to market public land prematurely for private development, as the City seems to be doing in this case. 3. On page II -2 of both contracts, Sections 301 and 302 should provide that design plans should be presented for Council review and approval. 4. On page II -2 of both contracts, Section 304 should specify the time frames during which progress reports are expected, because the development time of the projects is short-term. Otherwise, Section 304 could be eliminated. 5. In both contracts, how will Article 5, pages II -5 to II -8 be enforced? 6. In the land contract for Parcel A-1, what is the easement of record? ----- i MICROFILMED 11 1' -DORM- MICR6LAB'- CEDAR RAPIDS DES MOINES C �� 3i i . Other Policy Considerations: Recently, the City Council supported a suggestion by John Balmer that Elm Grove Park be studied as an appropriate location for housing Y rather than for land consumptive commercial use. I believe it would be desirable to consider not only the parcels in the Lower Ralston I Creek Redevelopment Area as additional appropriate locations for 1 housing, but also much of the land south of the Rock Island mainline y right-of-way between Capitol and Gilbert Streets. Small parcels should be reassembled and marketed to maximize development potential. The area could --be designated as "mixed-use" in the Comprehensive Plan, with provisions for buffering between commercial and housing zones. In addition, the City should develop an IRB policy for housing and extend the revitalization area to encompass this area. _I be/sp i I' 1� i MICROFILMED BY 1_ DORM--MICR#LAB'- ' CEDAR RAPIDS DES MDNES _ dL BURLINGTON O O - = COURT ST. O Pc3T OffICE Z ,= LIJ HARRISON I ST. I W W z S -1 � I� a Z Z PRENTISS= Z ST. m U0 m Z z J B �� J . I a ILU W V Z O INNINGy BENTON AT I ST. ..1 LEGEND Q KLM GROVE LOWIR RALSTON CREEK P I NEIONEORNOOD •3 tIt RIVITALRATION PROJECT t prolod boundary W ®VACATRO RM OO BLOCK MOYAR KIRKWCVD— ' :sK CLOSED IO TRAFFIC O 'i 0 REDEVELOPMENT PARCELS: ' A-1, A-2, etc. CCITY OF IOWA CITY/ m. RCAIII (� NICRorILMED By ; "-"JORM MICR46LA13 I CEDAR RAPIDS • DCS 110181S 683 r . I L4 V BEN TU ST&EF--r I T j) -T ISI 40 eeo: 00000 07 ps, i f i MICROMMED B -'JORM--'MfCR46L�A13-- CEDAR RAPIDS DES MOVIES PARCEL A-3 ,W3 m U- PARCEL C Tnrnl � E�m I N-bv,- Caf V— ►� Lower Ralston Creek Project Disposition Parcels r 8 n it LAFAYE TTE Z w$ o a z c oto' J!0 Elm Grove Park 4Nat'l. Guard ` Armory = Disposition Parcels 141CROFIL1419 BY If "-JORM MICR6LAE3 CEDAR RAPIDS DES MOINES r C�