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HomeMy WebLinkAbout1976-11-02 Regular Meeting• IO{VA CITY CITY COUNCIL AGENDA REGULAR COUNCIL MEETING OF NOVEMBER 2, 1976 7:30 P.M. COUNCIL CHAMBERS, CIVIC CENTER 410 EAST WASHINGTON 77- -4,t. L i 410 EAST WASHINGTON 77- -4,t. L - i COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES NOVEMBER 21 1976 �I 7:30 P.M. ii i J! Iowa City City Council, reg. session, 11/2/76, 7p30 P.M ,, at the Civic Center. Councilmembers present: Balmer, de- Prosse, Foster, Neuhauser, Selzer, Vevera. Perret arrived at it 7:35 P.M. Mayor Neuhauser presiding. It was moved by Balmer, seconded by Vevera,that the fo1� lowing agenda items and recommendations in the Consent'Calen- dar be approved and/or adopted: Reading of minutes of official, actions, reg. Council,,meet� ing, 10/19/76, subject to correction, as rec. by City Clerk. ;� Minutes of Bd. & Comm.: Com rehensive Plan Coord. Comm. -� 10/6/76 & 10/14/76; 2P & Z Comm. - 10/2l/76; 3Mayor's 1!o,uth, —210 Employ. Bd. - 10/25/76;gLibrary Bd. of Trustees - 9/16/76;3.1L '-CCN - 10/20/76;6Riverfront Comm. - 10/14/76; -'Parks ''& pec. Comm. - 10/13/76. I' Permit Res., recorded in Res. Book 37, as rec. by City Clerk: Res. r76-392, page 566, approving Qigareite Permit; IQ 'E>/ _"eww • + Elks l,cdg£) Correspondence: Don Doumakes, Elliott & Virgin'ia.Nosse, re stop signs on Madison St., referred to P.W. Dept:.; 'iigl.e: Troxel, re request for Tree Ord. information, referred to Comm. Dev. Affirmative roll call vote was unanimous, Councilman Perret ab- j sent. / i It was moved by Vevera, seconded by Foster, to table the, j RESOLUTION APPROVING THE FINAL PLAT OF EASTDALE MALL.ADDI`1,'I614. J� a Motion carried, 6/0, with Perret absent. -7 Council noted that the recommendation from P•& Z to adopt i a revision to the Code to extend the time the Commission has to act on a zoning item to 60 days, and the recommendations from Parks & Rec. Comm. to approve the Parks & Rec. "Commis- sion's and Department's Ordinances which will be discussed'at "; the informal Council meeting of 11/8/76. —771 Mayor announced there was one unexpired term ending 12/31/76, and the following 3 -yr. term ending 12/11/7.9 on the Bd. of Appeals. She indicated Council will make the appgi;nt- ment on 12/7/76. It was moved by Vevera, seconded by Balmer, to approve { the Mayor's appointment of Mary Coogan, 2711 E. Court S -c". to i. 1 Page 2 Council Activities November 2, 1976 fill the vacancy on the Comm. on Community Needs with term expiring March 31, 1977. Motion carried, 6/0, with Perret 1 absent. (LLtuQ t"n. "frw, PlikflS�N Cc r'��4 �t t. fihh)e. OlaxkTrccw The City Atty. informed Council the Legal Dept. has com- pleted a preliminary draft on both the model traffic and taxi= cab ordinances. The City Mgr. stated the proposed ordinance. would require taxicabs to have meters. Senior Planner Geshwiler indicated that, although invi tations had been sent to citizens to meet with Sasaki Assoc, for input for the Comprehensive Plan, there had not been many responses as of yet. Councilman Perret arrived, 7.35 P.M. Councilman Selzer explained the budget procedure being used by the town of Estherville for refuse pickup which involved citizens buying refuse bags from the City rather than chAxg- ing a set fee• to everyone. Councilman Foster pointed out the problems there have been with animals upsetting garbage cans. He also expressed appreciation, on behalf of the entire Coun- cil, to the P & Z Comm. for their representation at the. Coun- cil meetings. Councilman Balmer presented the article in the Oct, issue of Nation's Cities entitled, "The Supreme Court and the Cities, An Overview of the 1975 Term" to Council. Fie noted this aiti- cle revealed a pattern, being set by state and local govern ment, that was worth following. He pointed out that gince Congress and federal courts have increasingly narrowed their interference in the performance of local governments (often with major reversals of previous decisions) the state -and lo- cal governments were using more independent powers. / I The City Mgr. announced that the building owned by Dean, Oakes located at 938 Iowa Ave. had been inspected and found to meet safety requirements. (Le--YhV Fvo, 000s„+q Sxipz�toc� It was moved by Balmer, seconded by deProsse, that the rule requiring that ordinances must be considered.and.voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, than the first and second consideration and vote be waived, and that the ORDINANCE #76-2816, as recorded in Ord. Book 10, page 58, AMENDING ORD. 1112807 WHICH REGULATES THE RATE OF DISCHARGk OF STORM WATER RUNOFF BY ENACTING A NEW EFFECTIVE DATE OF'SAID ORDINANCE (November 7, 1976) AND REPEALING SEC. XV OF'ORD, #2807 be voted upon for final passage at this time. $ffirm4- tive roll call vote was unanimous, all Councilmembers presei*. It was moved by Balmer, seconded by deProsse, that the ordl nance be finally adopted at this time. Affirmative rola, call vote was unanimous, all Councilmembers present. _ • " I i Page 3 Council Activities JI November 2, 1976 a1 Council noted the memo from the Legal Dept. concerning f the legality of the portion of the mobile home application which allows agents of the City to search and seize. evidence showing violation of law without a warrant. City A-tty. Hayek, stated he would send a letter to Atty. Wm. Meardon indicatY. j my the intention of the City is to change the wording in the application. There were no Council objections. It was moved by deProsse, seconded by Perret, that the �I ORDINANCE AMENDING ZONING ORD. 2238 BY CHANGING THE -USE.REGU- LATIONS OF CERTAIN PROPERTY FROM RIA TO ORP ZONE (AGT4 Inc.) be considered and given second vote for passage. Affirmative roll call vote was unanimous, all Councilmembers present. �/I Ir i` It was moved by deProsse, seconded by Balmer, that the ! ORDINANCE ESTABLISHING A PLANNED AREA DEVELOPMENT IN, IOWA CITY (Orchard Court) be considered and given second vote far pass- age. Affirmative roll ca members present. ll vote was unanimous, all'CouncY- It was moved by Perret, seconded by deProsse., that.ORDT NANCE n76-2817, as recorded in Ord. Book 10, pages 59-681 AMENDING ORD. NO. 2238, THE ZONING ORD., BY ESTABLISHING- REGU- LATIONS FOR THE PLANTING OF TREES WITHIN IOWA CITY, IOWA, B1` ESTABLISHING SEC. 8.10.40,be passed and. adopted. Councilmen Selzer, Vevera, and Balmer reiterated objections. Roll caill vote on previous motion: Ayes: deProsse,. Foster, Nouhausdr, Perret. Nays: Selzer, Vevera, Balmer. Ordinance adopted{. 4/3. It was moved by deProsse, seconded by Perret, that RESO- LUTION $76-393, as recorded in Res. Book 37, page 567, ADO$T. ING THE IOWA CITY PLAN - TREE PLANTING - AS PART Or THE COMPRE- HENSIVE PLAN OF IOWA CITY,be adopted. Rohl call: Ayes: de- Prosse, Foster, Neuhauser, Perret. Nays: Vevera, Bc-ilmer, Selzer. Resolution adopted, 4/3. It was moved by Balmer, seconded by deProsse, that the meeting be adjourned. Motion carried, 7/0. (8:00 P,M.) MAYOR CITY CLERK { Tape recorded on Reel #;36 0 city of Iowa C', itt. MEMO WE: October 29, 1976 TO: City Council FROM: City Manager RE: Material in Friday's Packet Memoranda from the City Manager: a. Construction Costs for Handicapped Ig5'i b. Citizen Inquiries and Complaints Iq 55 Memoranda from the Director of Public lvorks: a. Meeting with Cross and Dryer concerning 7th and Glendale IgSi b. Transit Garage Ventilation I1 3 7 C. Ralston Creek Coordinating Committee meeting minutes (q S.g d. Sidewalk Problems on Brown/Dubuque and Ronalds/Dubuque Iq'sq e. Stormwater Management Ordinance 1760 Memoranda from the Department of Community Development: a. Housing Rehabilitation Staff (Julie Vann) Iq,bj b. Urban Renewal activities (Paul Glaves) 14601 c. Urban Renewal Finance (Paul Glaves) 19 & 3 Summation of presentation by Lyle Seydel to the City Council regarding minimum housing codes and code enforcement. Iq 6 4 Letters in reply to correspondence on recent Consent Calendars: a. Ms. Elaine Shepherd I q JS b. Mr. Jerry Holmes 14116 G Letter from Kathryn E. Fuhs regarding service requests. Iq 6 7 Letter from Willard L. Boyd regarding; stop signs on Madison Street. 19(,g Letter from Johnson. County Regional Planning Commission regarding a report, prepared by the Commission's Subcommittee on Specialized Transportation for the Elderly and Handicapped. I qs„y Monthly report for September for the Department of Community Development. )q7d Agenda for November 4 meeting of Iowa City Riverfront Commission. if 9? 7/ Agenda for November 3 meeting of Committee on Community Needs. io 72 Calendar for November, 1976. =0WA Clf�'Pkblic L-lbhwp.y FY 77 G04x-es_ 14'73 REGULAR COUNCIL R O L L C A L L MEETING OF NOVEMBER 2, 197Et 7:30 P PRESENT ABSENT BALMER y/ dePROSSE v FOSTER ✓ NEUHAUSER v PERRET SELZER All VEVERA v Of rictAL.iAcilONSOF COUNCIL NOVEMBER '2, 1976 The cost of publishing the folloj- pr ceedings & claims is $ o- _ tive cost to date during— this calendarCumula Year for said publication is $ Iowa City City Council, reg, sessi 1112176,7:30 P r ., at the Civic Center. Councilmembers present: Balmer, de- Prosse, Foster, Neuhauser, Seller, Vevera. Perret arrived, 7.35 P.M. Mayor Neu- hauser presiding. Moved by Balmer, seconded by Vevera, that the following agenda items and recommen- dations in the Consent Calendar be ap- proved and/or adopted: Reading of minutes of official actions, reg. Council meeting, 10/19/76, ject to correction, as rec. by Csub- ity Clerk. Minutes of Bd. & Comm.: ensive Compreh Plan Coord. Comm. - 10/6/76 & 10/14/76; P & Z Comm. - 10/21/76; Mayor's Youth Employ. Ba - 10/25/76, Library Bd. of Riverfront COMM /76�1pjN4/76a/parks& Rec. Comm. - 10/13/76. Permit Res., recorded in Res. Book 37, as rec. by City Clerk: Res. #76-392, page 566, approving Cigarette Permits. Correspondence: Don Doumakes, Elliott & Virginia Norse, re stop signs on Madi- son St., referred to P.W. Dept.; Helen Troxel, re request for Tree Ord, infor- mation, referred to Comm. Dev. Affirmative roll call vote was unanimous, Councilman Perret absent. Moved by Vevera, seconded by Foster, to table the RES. APPROVING FINAL PLAT OF EASTDALE MALL ADD. Motion carried, 6/0, with Perret absent. Council noted that the rec. from P & Z to adopt a revision to the Code to extend time the Comm, has to act on a zoning item to 60 days, and the rec. from Parks & Rec. Comm, to approve the Parks & Rec. Comm.'s and Dept.'s ordinances which will be discussed at the informal' Council Of 11/8/76. mfg, Mayor announced the appointment for .the one unexpired term ending 12/31/76, and the following 3 -yr. term ending .12/31/79 on the Bd. of Appeals would be on 12/7/79. ,N,19ved b Ve ra lsecond�^� y Ye approve Major ,'s,�cjpPqin.t;'Ent, o 2711' E. Coort S't7 �,, to- Ei1.b t� the COMM- on Community 0eeds i ex•pir,ing, 3%3:1/77. Mgti,on;•.car� rij.thperre.t absent:, , Cqun,ciAman°Perret4arrivg04 7;3 Cgan.gi,1man $el.zer exp,lai•ged8s procedure for refuse Cou 6t " q le, fr Balmer called AteRtioi entitle, frorq Oc}.t. ,ljssue nflffa.,,ion entitled, "The Supreme Cogj;-t ah 1 An; Overview ofl the 1:Si�6 Term: The; City Mgr, ,annoupc�d tha�t.,.thj b owned ;by Dean Oaken ;l;oda,taea'.a',tai938 Ave. had been; i hspe!a�c z. ' ' *'-' safety :regL i.r..ementS,+ Moved by .Balmer•, sec ogded :b�-'dgji,; that the rule requiirig th ord, n cohs;.ide,red and woted:on forripassage two Couhcil mtQs.:prjior, t9;he.�jtg. which it is to •be 'f,Tial,ly pass tl, pe paended, that the first 'an('secorid:c agd,vote:be waiw.ed,,end aha the, ;OR 2816., ASI recorded i;q'(Ord :!3';alc l0 ..: 53, AMENDINr; n6h uoo T..,,..4:. •_-.+ -.. :.i,u: n .lvtw) er.i-EC'!IVE DAT(,' OF, SA_: AND REPEALING SEC. X ,; .OF ,ORd;; F8Q7 voted' upon for final IpassagQ,,at Affirmative roll .cath; yote,jias;uriagi all Councilmembers present. ayed.E mer, seconded by, deProsse, that the be finally adopted at; this thee. Af tive roll, call vote w<is unapijnous;,, a Counciilmembers present;. City Atty. Hayek stated he ero4ild sena letter to Atty,.Wm. Meardon :gdicatit intention of the City 'is to 0a0ge tt tion of the mobile home appl„ whi'Gh,a agents of the City to ;search Od setz evidence showing violation ot"law wit a warrant, There were .no Coup, i1 , tions. Moved by deProsse, secgnded by the ORD.. AMENDING ZONING ORD, CHANGING USE REG, OF GRTAIN. Pf R1'A TO ORP ZONE (ACT, I�pc.)be and given second vote fSir pasta formative roll call vote, was iiih Councilmembers present. Moved by deProsse, secooc the ORD., ESTABLISHING AIF IN IOWA CITY (Orchard C1: IM S an J 'giyen second 'votL, for -PaS'Sd9e. �qt'L firmative roll call' .vote Was .uhan'imous, all Councilmembers'present. Moved by Perret, seconded+by depross'ea that ORD. N76 -2617, -as redorded in Ord. Book 10, pages 59-68, AMENDING ORD, N0, 2238, THE ZONINGORD„ BY' ESTABLISHING REG. 'FOR THE :PLANTING 'OF TREES WITHIN IOWA 10FTY, IOWA,; BY ESTABGISHING''SEG'. 8.10.40', be'passed and adopted. Coun- 'ci lmen" Selzer", `,Veve,ra; and' Balmer r-eft- erated-objections. 'Roll ca1T 'vote 'on' Previous motion: Ayes: deProsse, Fos- ter, Neuhauser; -perret, iNays'c Selzer', Vevera, Balmer'. Ord. adopted, 4/3; epirdsset that Moved RES. d#76-393, ascrrecorded in Res. Y Perret, Book' 37, page' 567', ADOPlTING' THE IOWA CITY PLAN TREE P'AS ART OP 'THE CO4PREHEN§IVELANTPLANNOF-IOWAPC4TY' beadopt- ed. Roll call: Ayes: 'deprbsse,-Foster, Neuhauser, Perret. Nays: Vevera, Bal- mer, Selaer.' Res. adopted', 4%3': Moved .by Balmer; seconded by'depeosse, that the meeting be adjourned. Motioh carried`, 7/0, (8:00 P'.hl.')' ' A more 'complete description of Council act.iyi'ties is on file im'the office of the City Clerk. 'e ��� EAcd LJlRY(- NEUkAUsER �.r/AYOR ABBIE 9T06 '� Ls CITY CLERK November 16, 1976 •I ! E t �I I I I; 1 I i i i ! E t AGENDA REGULAR COUNCIL MEETING NOVEMBER 2, 1976 7:30 PM Item No. 1 - MEETING TO ORDER - ROLL CALL5'n M) Item No. 2 - PUBLIC DISCUSSION 'i j it i it Item No. 3 - CONSIDER ADOIYTION OF THE CONSENT CALENDAR AS PRESENTED OR AMENDED, ,yIIi a. Reading of minutes of official actions of regular Council meetifi of October 19, 1976, subject to correction, as recommended by't" City Clerk. I, I b. Minutes of Boards and Commissions. u � (1) Comprehensive Plan Coordinating Committee meeting of Octobe"' 6, 1976. (2) Comprehensive Plan Coordinating Committee meeting.o6'6ctobeil 14, 1976. (3) Iowa City Planning and Zoning Commission meeting of October�j 21, 1976. (4) Mayor's Youth Employment Board meeting of October 25, 1976. (5) Library Board of 'Trustees meeting of September 16, 1976. (6) Committee on Community Needs meeting of October 20, 1976. + ii (7) Iowa City Riverfront Commission meeting of October V1, 197.6,.' (8) Iowa City Parks and Recreation Commission, meeting of: October," 13; 1976. i I , i 0 10 Agenda Regular Council Meeting November 2, 1976 7:30 PM Page 2 3c. Permit Resolutions, as recommended by the City Clerk. (1) Consider resolution approving Cigarette Permits. d. Correspondence (1) Letter from Don Doumakes, Elliott A. Norse and Virginia. Norse regarding stop signs on Madison Street. This letter has been referred to the Department of Public Words for reply. (2) Letter from Helen I. Troxel requesting information about a tree ordinance. This letter has been referred to the Department of Community Development for reply. END OF CONSENT CALENDAR i Item No. 4 - RECOMMENDATIONS TO THE CITY COUNCIL. a. Consider recommendations of the Planning and Zoning Commission: (1) To approve S-7637, Eastdale Mall, final plat,, submitted by I ; Eastdale Corporation, subject to the following contingencies: �! , (a) The utility companies signatures should be included, on the. plat, (b) The location of the utility easements illusttated should be. referenced to boundary lines and corners of the subdivision;; and (c) A dedication document granting perpetual easements for, � storm sewers and sanitary sewers within the subdivision should be -submitted. CONSIDER A RESOLUTION APPROVING THE: FINAL PLAT OF THE SODIVISION OF EASTDALE MALL ADDITION. S-7637. Continent: This item was clef -erred from the meeting of October 26, 1976. The,Plannz g and Zoning Commission at a regular meeting held on October 21, i976, recommended by a 6-0 vote approval of the subject plat Tocatecl south- 'll east of First Avenue and northeast of Lower Muscatine Road. The final plat would subdivide the 10.06 acre tract previously owned by Victor Metals into 1.1 lots for an integrated commercial development of stores under separate ownership interconnected by an open pedestrian iWl, A Large Scale Non -Residential Development plan has been submitted for. Lot 11 which includes the Victor Metal building and is.ptesentl): under, 'I consideration by the Planning and Zoning Commission. The'LSN0 plan J{ will require compliance with the storm water detention grdinancq dnd the proposed tree ordinance regulations if approved ,previous to:the sub. mittal of the LSNRD plan to the City Council for (consideration.,, Action: Ve-J/ Nu - a h �a YcrS �''l1 a to( l' Agenda Regular Council Meeting November 2, 1976 7:30 PM Page 3 Item No. 4 - RECOMMENDATIONS TO THE CITY COUNCIL (continued) a(2) That the City Council adopt a revision to the City Code, Section 8.10.37A which requires the Planning and.Zoning, Commission to act on zoning items within a 45 -day period, to extend that time limit to 60 days. This charike,is needed in order to comply with State law provisions for, holding public hearings on zoning items beforethePlanning and Zoning Commission and to allow statutory notice, to '.tie given prior to the time of such public meetings, This matter will be presented for Council consideration at a later date. b. Consider recommendations of the Parks and Recreation Commission: (1) To approve the Park and Recreation Commission Ordinance, (2) To approve the Park and Recreation Department Ordinance. These ordinances are scheduled for discussion at the informal Council meeting of November 8, 1976. Item No. 5 - ANNOUNCEMENT OF VACANCIES. a. Board of Appeals. One unexpired term ending December 31, 1.976, and the following three-year term ending December 31, 1,979.. This appointment will be made at the December 7, 1976, Council meeting. Item No. 6 - CITY COUNCIL, APPOIND ENTS. a. Consider appointment to fill unexpired term on the Committee on 1II Community Needs. exp,wrA j lVavak 31, 1477 Action: /Ved 1 /0 n r,4 Connn uk r 27 11 iE 012,24t 5*' Item No. 7 - CITY COUNCIL INFORMATION. ova ii,n. 'd tFr-L.r i e. Mo8.1t.F_h/nrdFS 'IAWCA'$'— JWPt' ,1!JAa�'� I ' c "9� r,d Pta ! .p- '.L 7nn� i f, f i. 4, <i-toU �i i �tP✓' Yln a � r c t�.e ?r� ry.ori o- u ny�. � _ • •, � '�'n �• <a �.- 8 , , I i sr.KT � 'Co vneQ.t tui yy el VV LA 11t d- JQ'Y L't a de, 47 ',i � i�l � : �I � � f. +� ,. { �� i� I� �� ca. rte._., �.�/ _.�� � ' t�tc�-�s!S � �� i I Agenda Regular Council Meeting November 2, 1976 7:30 PM Page 4 Item No. 8 - REPORT ON ITEMS FROM THE CITY MANAGER AND CITY ATTORNEY a. City Manager 'a K 4". 9"' ijuea�-bv l� �P.n„�n�n r�•�- ra f� �.aRr�<, 6ct!+LrCaOe 41104 S07"�` b. City Attorney (fx i Y' a-� Item No. 9 - CONSIDER ORDINANCE AMENDING ZONING ORDINANCE 2238. BY gjANGING ME -USE REGULATIONS OF CERTAIN PROPERTY FROM RIA TO ORP ZONE (A'Cr, INC;:)' (second consideration) I Comment: A public hearing on this item was held on October 19, T976., '$he'P1annJ and Zoning Commission at a regular meeting held. on September 1G 1976;: recommended by a 5-2 vote approval of an application submitted,by American College Testing Program, Inc., to rezone a tract of land locate south of Old Dubuque Road and east of Highway No. 1 frim an R7'1 SingleI Family Resident Zone to an ORP (Office and Research Park) Zone, Rezon:u of this property to an ORP Zone wotad all6iv ACT to expand in:�he genet. location of their present building. Action: k eft�dl� .moo ” i z G' Q +� L! �raylfiGC Ccs kk' c ! II, k�rJG.I � t n I A�� A. !'"J. C �� � SL's.-��' r1�� -.�t•L JCwY�'�if°`Fhb.[11.M'� �,i i r moi." 3 4 r i 2CG /,,�.2'i; n� •% tit-c.�'� - 16-r. �� I, it ; .� . y.. ! ;f , ve. 4 t 1..:� 1 : r.� ..A'"C li I. s tai•',P I%. -s "- [M`.r�(.ELGLIG+���+f i� I i e. 7k r Welt C Y Ir.t J y r rat �t rt t,— ,�.4r �Ak.• r C7'"_ '�'FY ^ Ltt•.� �r~ wiJJII— ! � ! r � % G- rL- x. CLQ t � GC•'i-,e.s-'G-.'!..e'.^fv't tee.. r G i..i�,ij e- L ">• -•2:�• v. -4,.r. i lip , _ ( ._ . . — � ' ., f�. .. . t �" "�'t•• �— r C 4 1✓✓ ..ir7) {.,.i / � . � *`! [ � , r i i + n t . _ p-'+:�. 4.. r • � e4 ..G- • I , J f r � 1 • 0 (! (D � � . ,/J� 4C :i Q.-�..."�y, Fw,[� :,/ L�J�fr� A A .'". ,,_ �� 111.% • ( ul ',t. � � W � c� t^ .rn• i ., wY � _ ,,, 0 • Agenda Regular Council Meeting November 2, 1976 7:30 PM Page 5 Item No. 10 - CONSIDER ORDINANCE ESTABLISHING A PLANNED � CITY, IOWA (Orchard Court (second considerrat onjr IN I01� Comment: A public hearing on t his and Zoning Commission at atregu regular em was meetld ingoheld ber lon' 1976, The.Pl any •n8 recommended by a 7-0 vote approval! of a combined Pxeeimxehaer 6, 1016,E Planned Area Development Plan of '' developmentOrchard Courf, a X•66 acr propos 1 located. west of Orchard Street extending nortlily.and of the CRI$p RR. The development incorporates a mixfure of singl;ggq{xth family, two family and mui minus il,y dwellings on skparatel ots g overall average density minus street area o£ aOn s, tel 0,000 s i feet per unit which is the minimum lot size r established RIB Zone. A combined xrelimina i, eQuirem@nt in. the 0 with the subordinance et application will be resentato t�xe CiY 4t, C sub P1. m edi the ordinance estabishing the plazuted area development i's; :passed a� adopted. y aincil:lt� Action:�� �7t '- Item No. 11 - CONSIDER ORDINANCE AMENDING ORDINANCE N0. 2233 OF IO14A CITY, IOWA, By ESTABLISHING R$ , THE,ZON] c� tel !1 TREES WITHIN IOWA CITY, IOWA, BY ESTABLISHING EFOR pN g, (final vote for passage). Comment: Action: The amended tree ordinance changes Sections 8.10.40.4 by establishi the a ten percent increase in floor area or change in use.. a criteria Section 0.7 and bon of the y�xownreferr::ngce to estonthetructu es by eliminat Section 8.10.40.5. try Ordsnance is 7�j Item No, 12 - CONSIDER RESOLUTION ADOPTING THE IOWA CITY P 6 3 AS PART OF THE COMPREHENSIVE PLAN OF .IOWA CITY, IOWA•' PLANTING. Comment: The Planning and Zoning Commission at a regular meeting held gn September 2, 1976, recommended by a 7-0 vote adoption_?of a Tree Planting Plan as an element of the Comprehensive Plan of Towa;:City, This plan was recommended for denial by a 3-1 vete at ;a previous meeting of the Commission on August 19, 1976, but with' the revisions to the Tree Ordinance, the Plan was recommended for adopt- as part of the Comprehensive Plan. A memorandum explaining tho chanfies made to the Plan and a co of the lam were furnished with the 11966 a Of October 26, 1976.py P / $e.. Action: p GlZ .aGL. �/ln..eJ �i rt.�� -�+ ? rta_n j•— r�, 4�'a{��3ti w.. Agenda Regular Council Meeting November 2, 1976 7:30 PM Page 6 Item No. 13 - CONSIDER MOTION AUTHORIZING THE STAFF TO PROSECUTE.DFkN Q41d;S IN THE DISTRICT COURT FOR HOUSING VIOLATIONS AT 938 IOWA,AVENUE. Comment: This item was deferred from the October 26 agenda. A memorandum from the Acting Senior Housing Inspector detailing actions' 6:n e this matter is attached to the agenda. Action: Item No. 14 - ADJOUR149WT. � 3C 1 H COUNCIL MANG OF �. a � 7 0 • NUMBER - Index 76 -37a - 7E -3'9/� 161 --:?- 8/7 Iz. W-393 ORDINANCE - RESOLUTION - AGREEMENTS CONTRACTS &. team I1Z�K W 1 1 n, -u( hPW 17 tans ROUTING Originals lA.ai,-" Y `n.�-1�q Lf• ('L Copus -other �2,,-. I. Z� 4- jY. { MTNjTt5 Of, OCTOBER AGTIONS;.OF� COUNCIL _1� TOBER 1 9, �1- 910 0:8d. Of -1 7 � - ready The post Of PublisH pea,,, ceedings & cl'alms is $. the To'llowing pro dj�bv tive cost St to date'during;c'' 7a�- M044Y Oerr :sOconde 'r, accept cor year IF ­ - " 6 umu I this calenda �al,vilfejj., , qep or said publica r I �4 a P Won. i 006 Pt f0ff,,,DDp S,$_ front Ave,, QoraJ I I Iowa City City Co IF' "I !Comm.I VHI � It I fora Jyr;t 10 Uncil:, regular session 791,117 IT9176, 7:,j,o T.M 7911/76• Fftt6t, A�eh t., 1� Present at, the .C`jVi6 iC dePr6sse,'Neuh enter. The,00��or reque cr, Selzer, Vevera. 'Foster auser, 'Perre't', Myr: th� 's stre _ il the Cityl Attv arr,iV6d 8-05 p.,M, 81,1'1, th Absent: Balmer., m Ing. Mayor P�-Ban the 0 0 Pr6sid - re w She -i} cQ1 P� cf a "I �ett e*n IF r 6 1 11 P4 Moore, lot of. �J;rans; -re, dates i : p k -j back I I all b,ldr.-, appeared' waterways, - - s, P�f h'�'a 94 on s6n4i6q.jowa C -t , -, - re cut WOY� user �char'e pro d! I streets. Mayor 11Y residential bar ' I Neu qes,,§jj,Miscone �js­., Isipp"i cut back had been IF h4user indicate catel the Le96'1 D f. d the e d or financial` r6 , aso . n , s. Or t Atty., ' �wm. Meard6tip d in :-a aPpe:ared,rre, the -provi- sion City M§j% on, the Mobile home'. requested foundi T, to hAVL, executive t ste which alloWt City court application ex 'Cu 'i�6 session, agents the r Personnel items, to discos, I search & seize evidence ight to Items'. .-Co ,.Prboet lati nce for proof bf vio- CC. t Pdik- &efejq;e of �h d -t the 9h of l�w` City Atty. Hayek stated, t, 6 e 001'.fit act . Legal Dept. 1,s r c I Pat, I.d W'ujitq, cation at this_time c or I rectingr,the 6ppyi" week.. ed & �arl Thadek aPPear- Count: stated his - the tree ord. for'OPPOsition'of .11man 'Poster veq &.o,�y MdVed,by Perret, Sgcdnd6T�by iodb*o�,to Mayot,Neuhauser,'pro I - adopt. RE&� #763 United - Nations Day. c aimed 10/24/06 as �81:, as, Flo. Bet Book '37� �•­ :. . cor KoEhning 'Page '5b�, er, United Nation's Assoc.'ONTROL �SYGNt city$ 'ex- 116disd, pressed appreciat,�on,'i'ofut�lb",,ion6d-6�t,, i Jeff, - ties scheduled for that Week�r v dellross6- Jefferson: �1161 1! 6 Neu A era. iA U t*e Moved by Selzer, seconded IF6stelti, u§ "'T 2. 'Vev 6h . , i er. the followingby Perret NaA , I I , , Res. a(j'� tions 'in the ConsentCalendar ,be -eco�menda- -0 tied, 4/ agenda items and r that and/or� adopted as amended by the, *approved Councilman Fostel, com qn, d- jj hp Clerk: City Co.,AsSA4sor and 1 1, Pd tfir�. '! - , I W , 10 s d 4�setso ; , NIF Minutesone at stafed,by P.6- ,kua,w� of Official actions, r6g. Coun- arti q cit m ty '9'- Of 101V76 was, �hel ill On 061 -ity Cl MItted,,by CO)j, tion, at recommended',bY the G subjoct,tO,correc Publ'ic �earjng. P Clerk. cstihg,� L 1: i Minutes 6 - tOW rk ege 6, e6z_6 f housing a tract of land from RT to�i 6 04i i Civil Serv. (o 9119176; 114nner Schpi6iser presented! the' 1q. - 1,90m. df i,apol., & I-sctltsed� sewer cj�Aabrt Permit Res., recorded in ReSL. Shfvte- I I X. Mikki'K as rec.,.by 'City Clerk:Book 37, Hatt6Q & AS , I _ 1 11 amftrO Resi. #7&379 andd OC epreS�01 -t- I Page, 505,, approving (Class, c Liquor ti uan.1 ta Wtte� P Oft , Its, I f bbot�,-, a, cenSe, Peared� CI1tYAtty.- emph� s�i- jet IFO� -B�rtls Plac S. Clinton. tanCe' of- a � ed, t. Res. # I e :826 z he, 7&380, page,506,: appr heai-j,hg 'Compreheiisii� , P rette Permits. bving Ciga- 01 6sbd. i 'Plo, liOubl-it Correspondence- PY61 i,q -hqatmilng Knox Area. a. D , 'hel Grace , . , - - J, . Was & q re parking I �n -thejpjah evof Or6hatd" Sch.qp and P&Z C, ViOlat-1911's, referred. to Police Dept Elizabeth Donnan 0111miss. r i ed to City Mgr.'s Vetter Hanjt*,, e,par parking Picket, re- eared ferr' k * " I - loper. j office . 1 1 Meardop, repres. B 0 e, 'Atty. Mg. -P4blicj,hqtpiqg Was On Aire Mobile Homes , I . I I � . held tb, Ct,, re appi. for pd of Mt 1) - � ­ rMit. referred to rospCipt p e. I71!Prkf40 as by ter of eligibility for Fire D re let- Sr; Al J inti; , ons'. Legal Dept.; Civil Serv. Comm and. Marshal F1 90 - Ire Shive-14atter'"i- 3­received & filed. Affirmative roll ta I cus ­ 'try iso d4A:�. - il , �sanl,-s 510 call vote was unanimous Ponat rW .a a �__I I[Infi: I Dn., Balmer and Foster�absent. ncr JJyw?00 81, oi:* gen Mayor -1, , ease a NeUhauser d "� , 1. - Iff I Ci announced the VaCancy on b s eq. py Moved b Slico I-, 1, to defer the ORD. AMENDINGI�ORDAO- 2238 BY CHANGING USE REGIOLATIONJ,&_COURT HILL - SCOTT BLVD. ADD. #V M RlA AND, R3A to RI 9 AND R8A ZONES- for 1 Week. Mo- tidn cW-iedl, 6/0, B614Y4461e.nt. It w _o.prese .as ppted the Oct... 15 Mem anted, by staff re Chap. B.,10,40. i 4�. C, OS -to amend the section to read as fol'Idws: "8.10.40'.4:C. Except the 61'tera- tions to the principal ncipal, structure -do not increase the ?-1bor area by­m&.re than 10 percent or ptmovi&& that there, is no change fn the use of theprincipalstruc- t6re..)' City Atty. expressed concern over legflity� of requiring expenditures of money' on private ,�pi . �bPer I tY for public purposes, noting in the Courts, the principal of 'Yeasonableness",wouWbe; considered. & sugge esi'd o., 1. 6s-6-ning of the strictness- as . staff recommends. Moved ,by Perr,et,seconded by,deProsse. i6zmend Chap. 8.10.4 0-. 1 4-C by,•using staff amendment, striking 10% and sub- stituting 1125% of the assessed value of the principle structure."' AUY,'Robt. Downer appeared .& urged 4el-et-ion.,of the word,, "assessed." City A#y,, agreed, & after the stated this concept ,Would b . e •unw.6rka,ble-, S.uggested'-adding: 4� seniptice,,'"The , City Assesspori�s. evaluation of the property shall 1 be presumptive evidence of: thP valuq,,!! Al S't'r'eb' & Pat Moore offered '�fer d obsservations. ',Rol -1 call. vote on motion to amend: Ayes: deProsse, Verret. NaYs:'Foster,'NeUhauser,Sol, zer, V6vbra. Motion: faflbd,,2/4. Moved by Foster, sec6hded'by Selj&; to delete; Chap, 8.10.40.4. C. & substi tute, the: staff ,language (see Ist sentence). Upon unani- mous roll -call-vote, mption,was adopted, 6/0,�'Balmqr'-'absent: Moved,e y Selzer, -second d by. Foster, to delete III Chap. 8.10MJ;•General Pro= v siorls, the. Words "toe , provisio n s, of Ms.seption shall apply io.anylstruc- ture, drive,, or parking 44rea,, andif & add the remaining I words . llshall; supplement the tree planting ,requirements of Chap. 3.38, 'Forestry of 'the -Iowa 'City 'Code" to Chap.18.10.40.5. following the words "City 'of Iowa City.", 'Md.tioh'addptbdx 4�/2, dePe6sse a'nd'P&ret votin§, no ' Moved by Foster, second6d by� Peftet, that the ORD: AMENDING ORD,. N&.'2238, THE ZON- ING ORD. OF 10W)A-ICIV., IOWA,­BY`ESTAB= LISHING -REGULATIONS 'FOR ,P( TING' OF' TREES WITHIN IOWA t " I ' TY, IOWA, 'BY ESTABLISHING SEC. 8'.10 40�. be d6psidered;A given first 'vote for passage. ft.TY taltl -Ayes.: 'Per= retT deProsse-, Fost&"; fieuhaVis'eir. Nayt: Selzer, VeverA. First consideration givenj 4/2, Balmer. absent., - � 7A - ORD WI OWj 0.'3.38.9.A given, second Vote for, passaqe_. KQ1 Aye5:, deProsse� Fosrter, Neutj AseN NaYV: Selzer, Vevqraj, $��q,jq-co Msl tion 9'ivbn, 4/2, BaIrter abs Moved' by deProssei �jeeonde,4 ;by. Per that the ORD,ESTABLISHING -P FOR THE BD. OF ADJuSfAbrit be .l1J1 consi,d given second vote for passaqe., Rol AY6si�Vev6, ddProseosteri po�F Perrdt.'''Nays:',S-elzer. 'Set0d, Con"s, tion given,, a a6sell t Moved by roster, se00 ndedG­,4, 4elz 6y 76n382j, as x'ecordtdAft 11 [look, 3TN,page as recorded in -Res, was unanimous, Balme�p:abSqTjt. Moved by Selzer, Seconded b�,i, Tek�re adopt .RES.: #76=383,- AsprecorAepd�1111 'Book,, 37!,'pages 509..-:54,AU1*ftIR TO EXEC�PTE, AGREEMENT! W,tt.H� SHIVE-4iA ASSOCFol I" BRIDGE,"ANALYSIS:; ;, tt roll call vote, absent. Moved by Porret, seconded by YevOr ,defer ,fiction on cute Dea6 pros;egOakes in thel for housing violations at D38 lcmii Motion carried, -6109, Balmdi, jib.seni Moved by PerreX.,se&o'noec �tr !Fostv adj;urj ib. executive session. the MAter of the ti 'tion .61 officers of the 16*4 'C �,OiTce; Fed. officials; Specif, of pr&*�sion, !of legi il 1=0�ii:_,tor officer , s 'as are under• invjes:'ti,qa,#1 such op.clurs,,,and toi��d fth Iscuss;'Pu'. property. Upon r.01 6-1l:J1Niuhiu P6rret,,, Selzer, Ye0ra. : d'0'P.'r;,_49ii voted "aye". Motion 6rriedi,,6/9 absent- (.11:00 A more complete des!triptib4 010 activities'is orr,fj!l-e in t4ei 601 the City Clerk, ABB;iE 'SITIOLFUS' CITY- CLERK' AU 1 2 .k+ COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES OCTOBER 19., 1976 7:30 PvM. Iowa city City council, regular session, 10/19/70, 7i at the Civic Center; Present,: dePr' Selzer, Vevera. Osse, iieuhd�set, 1� Foster arrived 8:05 P -m: Absent: Balmer„ MAYOk Nduhauset Presiding. Pat Moore, local builder, appeared requesting as to why thereuesting information k on sanding resldentia5 hid been a cut'bac, streets in Iowa City. 'mayor Neuhabser indicated had been for financial reasons. Atty. WO. Meardon athe cut !lack'k' jf�ppear�tl d, concerning the 'Provision on the mobile home court a I pt p -14c it". i o h li which allows City agents the right to search the prpmise§:,And, i� seize evidence for •Proof of violation of law' " . - I 11,j . City'Att. Ha7pk stated the Leg6lDept. is i cat -ion at this time. n thee,,ss of correcting iL iioplil!, Carl 'Chadk"'alopli @d " hig !4'a", sons for opposition of the p eared and stat' tree or�diinAncoi Mayor Neuhauset Proclaimed' 10/24/7,6 as United Nd.itioilis Day. Flo Beth Ehning6ri on behalf of the United' Nations A�soc�. City, expressed appreciationpf I"' for this Proclamation cow�a 11 and outlined activities scheduled for that week. Zt was moved by Selzer, seconded by Perr CeOtni ehat,the . 'I fqllow- I ;ng agenda items, and recommendations in the , stnt-Calend,4r.bapprovedand/op adopted as amended'�6y he City Clerk, Minutes Of,Qffic.ial actions,� reg. qouh cil g. of '1'0/C T'6 subject to correction, as recommended by the ,Cit.' ' le� Minutes utes of Housing Comm. 9/;$/7�; & .Civil 1 Sexv�, Comm':. Permit Res., recorded in Res. Book 37-i as Ifec. bjtcity Ij Clerk Rep. .#76-37-9, page 505q approving, Caass- C; Liquor License for 13,art's Place 826 S. Cliinton.• Res,. jl&-3'8" PeXml Page 506, approvingCigarette - *, tSL . Corresponde nqe: Grace,Knox-'re pArling V* 10 atiohs, re-, aE erred to Police'Dept.,; Elizabeth C,; Donnan, ticket, referred to re park.in q reprP tty.. Wm-i�j �9 s. B city mgr s, office:,; A. Mear.d, p. Bon Aire Mobile Nom 't' mit, referred, e, Ct., re: appldc4 ion i to Leqal D or, pe Dept.; Civil S-ekv.. comm., ke�ldtt5er of eligibility for -F -ire De filed pt- Fire Marshal, re'ceil! ved Affirmative roll call vote was unanimous,, 5/0t Balmer, and ter absent. 4 a Y6k'Neuhausek announced th& vacancy ,On the� ad t�CrZpq ' a s would be readveftised ior-thirty days due .to the, fac und-ill. had received onlyone application.. Page 2 • Council fivities . October 19+, 197(1 If. It was moved by Perret, seconded. by deProsse, to accept VIII Coralville's appointment of Donna Eppley;, 1006 - 19th Ave:,, Coralville, to the Riverfront Commiission,,, for a three-year ; term expiring Dec. 1, 1978. Foster absent, If Mayor Neuhauser requested that the,City Atty. investigate: the status of the Anti -Trust Bill and •the, Ban the Can Ordi= nance. She noted the receipt of a letter, from the Iowa. Dept' of Transportation with information .ori 'the dates of . ieai i rig's on the waterways user charge proposal concerning, barges oii, " tile Mississippi, iCit M reDe t.i Y Mg;i Brlin indicated the Leal :. is drafting an ordinance to regulate' taxi company.operati;ons, I City Mgr.. Berlin requested Council to have; an executive, session following thin meeting to discuss •property rind Pei„,son- nel items. Since the Legal Dept. and !Cot cii had,nq't,reWiiewed. 9 the proposed "contract for technical; services for a #Itiz64- II participation process for the. Iowa City Comprehensiye Plan, with Sasaki Assgciates,, Inc.,,Councl!,came to. the consensus to II defer the,acceptance; of this contract until next.•week.. Councilman Foster arrived 8:05 P.M. It was moved by Perret, seconded ,by deProsse, tcj adopt RESOL'UTfON ii76-381; as, recorded in Res: Book. 37; pac 5 ESTABLISHING TRAFFIC CONTROL SIGNS on'Ma'ison '& Washingtgi all(!i Madison & Jef:fersom: Roll calk Ayes: "deProsse', FosEefii-" !i Neuhauser, Perret. Nays: Selzer, Vevera. Absent: Balmer: Resolution adoptedy 4/2. Police Chief' Harvey Miller -pointed out his conderns. Councilman Foster commended the Johnson Co. Ass.gssor'and the City Assessor for jobs well done as stated by the article in the Quad City Times. The public hearing was held on the application ;§ubmitted If by American College Testing Program, Incl, to 'rezone a ttact of land from R1A to ORP. Senior Planner`Don. Schine1per present- 1f ed the application and discussed the sewer capacity"in the pro- posed area. Mike Kammerer, from 5hivd-Hattery and 4ks'sociAtes,,, 9i representing ACT, appeared to 'explain 'their, plans aizd:thekrea- al sons ACT chose this atea :for their development. Council'!dis- cussed the compatibility of the propdsed'rezoning with surround-lI ing zones. Juanita Vetter, P & Z fonint%ssioner', appipared>!to, JI review their 'decision. City Atty. Hayek emphasizedl'the litiport- !i ance of a Comprehensive Plan. Public hearing was dlosed=.!I•' 1� The public hearing was held on the Planned AreaDe'vel"p=, ment of Orchard Court. Senior Planner Schmeiser in?3icatod this development was, -complying with the .storm,'Water manajementllordi- i{. nance and a11, contingencies imposed by P; & Z and staff; had -been I� taken care of. P & z Commissioner_ Juanita Vetter appeared... Public hearing was closed. I ' 0 Page 3 Council Activities October l9, 197,6 Pt. I public hearin VIonrcc,ffiA g wa`i he1R2,on: the rezoning _4f Mt struct' f OM to RIB and Shi.ve-Hat Senior Pla as,submitted b Fran'$zosp Associatesr Sc' .ser and °apdQ1'tY and y and hme' t& Con, - infiltration: S". di the Dick Xrato'sJca, appeared a.nd .expressed concern 81-n Donat, 164 sapitarY'{•eerier. his neighborhood, ; 7 Hol Public heaxrin,' ' inc oases _ice ra fB Y a 4i was sed, , ORDINA was moved by deProsse i- TTONS NCE AM-NDING ORD. Ns o seconded by Vevexa TO F COURT HONES _ . AD TH�p .US$; , RiA38 iY CHANGING. ' defer t AND R3A z SCO,CT BLtjlj, Gilman $a7mer absent. fox Pine wg,ek, u' #5 REGULA- FI20 1Iotio_n car_rsed, 6, Co Mayor Neuhauser declared a five. .minute recess... 149It was noted thhaPtere follows,. 1, 8.10.40,40Ct•w'lis memo Presented b than°10a1 3truct40...4aoC'nothe sect- txgepj to rheRdthe alae io{�atO.read ff as ure increase t ions t Percent or rat,' use of the princi Provided, that there Eloor area by 'more concern over pal' structure." on the legalit City an, change; yn' the Private, Y of reguY•; Haye�'ex r Property for public 'ring exPendi;tur'� K,assed the Principal of "reaso Pltrposes- 'us of;hon Bested loosen nable L noon 1.. ey ung of the ness would be cons do the 4ourtsx vat made by, Council, strictness :a, staff re Bred aril sug- not affected, .(zj Te: includ Commends, ing spaces should, quirement for •il) aown'tOWn.bus• ,iobser- It be taken up in the,zoningtord�ilx'eoteake Ch It by Perret, seconded b strikin pA% a d 'bY using the Prcpy .deProsse, to ame: the g the substit l.osed ff" PrinciP2e structure." u.ting,.25,.oft sta amendmei explained'structure. de ems caused by he assesseda� ed," and nal problems 1?owner appeared after the City pq s letion., y use of unworkable4 stated City Att WOxd,; h HayeR� 'as , suggested that this Y.:HayeRc agre'd; a evaluation.of add- whole concept the value:" the $ropert .g a'"3entence; "Th would thumb to qo by.. Y sh 11 bu,[,Adresumpty est L.yAssess¢ Roll c glVe the all Vote l .s onbtand Pat fc�ore;nofEereaxAl a'; rule, Nays: Foster °n mot o amend: ob_se' It' was Neuhauser, Selzer, Veveras: Mot' ,. PeLio deProsse Pter ;g moved ''b ter iOh failed' r2 9th Aaragra0'40,41,C:Fand,substituted'bY Selzer,, tc delete motion phi 1st sentence), U hhe staff was adopted, 6/p, 8a Pon unan'i.ut4qus. languagN lmer absent. rOdl call vn,+ =. of pss•- 's i Council Activities page 4 October 19# 1976 it was moved by Selzer# seconded'by,Foster, to aeiyT-G - "the rovisions, 'the words prove=, chapter 9.104407. General P - st�ucture, a e 0, ��,cticn shall apply to. any siona of this 1 parking area, and" and add the remaining l4u ,nq woids, '�qhal supple,, , tr iitdmen�ts of Chapter 3.,.3&, F' 05'5 Vent the tree planting reqt following�ithe:�; of the Iowa City code" to Chaptej:;8.1.0.46 a 5. 4/2-j dePtoi.�se, and words "City of Iowa city.$, 140tibn adbpte Perret voting "no" E 11 he, 'OR�i- perrdt, that 1 - i. it was moved by Foster, seconded by I I gANCt AMENDING 0 1 RDi NO. 223�8 r THE zbNiNG' 0 Pi OF! CITY, IOWA, Bit ESTABLISHING REGULATIONS PO � THENPI TREES WITHIN IOWA CITY, 10WA, BY ESTABLISHII G SE&I forst vote f oll!ca114 be considered and given fir .0r,passage. 3st6t, Neuhautdt. NayS: S6:1iOrl Ayes: Perret dePros6ej Fc :1 4;/2, B4 mer absent. Vevera. First consideration given, :i seconded by Petret, that iLhd,,6jkb 1- Itwas moved by Foster, 'OF IOWA MANCE AMENDING ORD. NO. 2584,- THE FORESTRY ORDINIALNCE CITY, JOWAy BY RE PEALING SECTIONS 3.38A.A. and 3�38.1 OF THE FORESTRY' ORDINANCE AND F§TAB1A§AiNG1 NEW SECTIO�NS' IN sidered and, given second vote fO3 's LIEU THEREOF be con parrelt-, $" Roll Calj-. Ay6s:, depr6ssia, poster, NeuhaUser, I ifter ak3se -��Jon Avent 4/2, Bal, Selzer, vevek&- second consider it was moved I by dePros-ser seconded, by th, ORDINANCE ESTABLISHING ADDITIONAL POWERS FOR THE BOX JUSTMENt be considered and given secoqd,vote for pas � NeuhausLerB, P call; Ayes: Veverar deProsSes Foster; " alm Nays: Selzer. Second consideration givenj4/2 bly it was moved by FOsterr, secA n.Aod to6k 31, Selzer, page r, to 6 e LUTION $76-382, as recorded in Res-, 4- AND REGUL ING RESOLUTION #7-6-239, PERSONNEL AfRULES s for -employees)'. fitr aativd toll tioftary period w,,. undnimoils., Councilman Balmer was abseP I .. Jopt RESOD E So- D8y AM"E-Nb-i� I f AMEND= - DNs� 1proba- 11 Ale it was mbiyod by Selzer seconded' b4l perret� to adopt 1 1 - 614, '�k 37j. pages V LUTION #76":�83, as recorded in Res. Bonk THr $HIVF.�LHATTERY AUTHORIZING THE MAYORv6 EXE&Tt AN AG fl ;. aL 1�! V,,, fj ��rmative X0 c AND ASSOCIATES FOR BRIDGE ANALYSIS. was uhahir,1012§ .60-dilcililian Balmer we,e ab9dhto -t seconded by Vever4, to defer action It was moved by Perre !Str,Ct k - on authoritihg the staff to pj6sec�xt;4 'Dean Oakes Court for h6t 938',Iowa Ave. 140tiliOn' 9housing violations a with Balmer absent. Page 5 Council Activities +� October 19, 1970 j It was moved by Perzet, seconded. by Foster:, to adjourto executive session for discussion to discuss the matter of',the investigation of the officers of the Iowa City Police Depkit= ment by Federal officials, specifically,the matter of pro,,, vision of legal counsel for such officers as axe under investi- gation, if such occurs. This matter is ane which i� properly ec' the subject of an executive session, we believe, bause (t is one for which exceptional reasons exist which are sn compe'lliriq as to override the general public policy in favor of, publkc meetings, and to discuss purchase of property. Upon roll :Gall p, Neuhauser, Perret, Selzer, Vevera, deProsse, Foster; voted, "aye". Motion carried, 6/0, Balmer absent. (11:00:P.M.) ii MAYOR i l� CITY CLERK i Tape recorded on reel #34 INFORMAL COUNCIL DISCUSSION OCTOBER 18, 1976 { 3 I a. 1:10 P.M. i INFORMAL COUNCIL DISCUSSION: October 18, 1476, 1:30 P.M. Coftferdnce Room, Mayor Neuhauser,presiding. i COUNCIIMMtRS PRESENT; Neuhauser, Selzer, Fo:?ter,`Perret, Vevera,, 1 ABSENT: Balmer, deProsse. STAFFME kftS PRESENT: 'Berlin, StolCus, Schreiber i t AGENDA City Clerk Abbie Stolfus requested addition of two items to the. Corjsent Agenda, 4.b.2, Minutes from the Civil Service Commission and 4.d.4,, Eligibility for Fire Marshal in Fire Departfidn't from CivilService Commission. She requested; correction on Page S of October S'minut0s, .last paragraph, to delete the wording for first consideration, and explaih6d'_that, it was 6a Minutes of 'the October 5. meeting to be accepted instead of September 28th. `fhe new format for the officialiminute_�, now being typed in columns, will enable them: to be photographed for puk�hc- ation, resulting in a lower rate for this pubiicadon; Councilman Selzer suggested that regarding public hemi-ings Or any platters referred. by PF,Z Comm., it would be helpful to, have a'short briefin4 by Staff with maps, at an informal session previous to Council consid4rati6n, Other councilmembers agreed. City Manager Neal 'Berlin pointed out;!thdt staff and a P&,Z commissioner are present at forinal meetings.' Councilman Selzer called attention to the memo from the City Manag r and City Attorney and Director of Community Devel'opmen't concerning thei�r recommendation to amend,Sec. 8..10.40.4.0 so thin Tontine building i6d maintenance and improvement would be alloyed without having ithe.prqvisioi of the free Planting Ordinance_ apply, except when aiteraiions to tine principal structure increased the floor area more 'tha4,10%, or thefuse was changed.; Councilman Perret explained the Comprehensjve Plan C6ordi- hating Committee's concern., Council discussedthe. problem relativ to; remodeling of a business in the. -Maul, questioning who,would be, resjions b. for 'redoing the parking lot. It was stated thatif the ordinahce�I plie, to the'Mdll, it would cost $50.,000 to conform. Councilman Fosiet('41-led attention to the fact that downtown, businesses have n6. parking Jots. He would support the ordinance oil new constriction. iTheCity Manager,' commented that the staff is working out a`process whe;eby there can -be an assessment of the cost impact and enviromental impact of ordinances to the City. Application to future, and correction•of previous pro�lems, was discussed. Councilman Selzer also questioned the provision for a tree taking place of a parking space., and necessity for Sec. The City Attorney will be requested to give thy, legal ramification; of enforcement of the ordinance at Tuesday's meeting., i *poumci;;I DiscLlss.ipntobe'r 18,7;926.ge ? item housing iiisp work was Councilman Vevera asked what was. being done,ISoi a ee explained the.meio ;noting that staf� would ' ; violations at 938 Iowa Avenue. After Friday Court_ ar started. The City Mang ori injunction in District, like authorization to seek a temp rY come back toyCouni.ci: it leave. the item on ;the agenda,: and the stat w;rll mag ,r stated that lie would ellesxtanfi when it is completed. CounciLnane evera questioned-how,the *this would be allowed. The City problems like. these arise, it The Mayor commented that when p:. Cowical i behind this. axe aware that the City i' that people icatioiv f ! Regarding Item It10, Councilman Ferret questioned how this a Alcation:: for rezoning there are not as revious' aFP, from Frantz was different from the :P ❑t,d point out that due to the dects��oCO�ci.lman Vevera gomme .:e: It wasp ro rty owners to obj 4, R2 many abutting Y ole buying RIB homes are aware of where th''' that at least now the pe ,p zone is.. lication :and, license. con5ernv?S ,e Councilman Foster discussedthe. ut p Att:orrie�y MeardoW s letter,.Ite!R mobile. home courts as, p r advisement.'Ifor tl rhe, 4.d..3, the City Manager advised that tha:..oriiinet a was obsolete: Fe. art ©f the, whole zoning,, oxdinalice. 4 . Mayor noted that although P$p has had this wide wth sov. issues that years, they wanted it to, be Y ent coul&be:dealing ance does thought that the-legal departm roviSr°nS are not zoning related, It was pointed out that the tree °riin, Counci Foster read the p . Attorney will be asked not deal with mobile home parks. of the ap,licat;ion and the ordinance. The City fora recommendation., m ;had'be"ji Concerning item 11,. the City Manager waS askeil.if anyth g;,_ : e,. ad no answer inn that,as worked out with mr. Glasgow. Ele, replied. he h', yet. . Orh Hq 4ben, siren. EIe. stated, that -if Clouncil , .egga City Manaved ger Berlin called attention. to the Vetter $ept,tgi e » le did the is. warning Attcrn T.e, concerning, they should be referred, to the City % calls about this; . how; much 'the :inside tests- wou7;d cost:: n- not have any .infoolation oh the tests., rens releases concerning have been p .1jethqr: or not af'had. In answer to Councilman Perret's gUePublic Yorks O xector�RiG� F1'astiiio. the p q]ecb. the; capability to evaluate bridges, ch would g commented that although we do.have e stnieroctual r engineer' 'e is :specials': cannot be added to .the wornths,etheeco �}ltant can P x1sdiTe e,Ii by the1 take .one person Seshorlter time, period.. The contract wa, c ' fortalale� ` type. of work in a . Selzer stated;_e Legg, Departhat b,tmentR W. S. ' Legal Department. Councilman .reviewed by t when the staillPr "received an xed. aff'a LANDFILL.CHAkIGES i rbbl. m ; . tha that .4>!?es iritol public Works Director., Dick pEast9,ne poo stof materia4 t a goe's cuss, Iowa City puts for 70 tons of every 1,76, 1.1 r 1 resent system, 2) flat rate bili, Ing sxstem,, an the I,aadf:Ell. Ile referred to his memo of �ctobex I > the three options: uti Pty 3) self-sustaining . Imcil Discus#011 ober l8, 1976 ge 3 Option #3 would take away possibilities of questionable tnulsact airy but is a political bombshell.: Councilman Selzer, suggested.a forii14 ,for billing developed on a tax -base basis. Councibmu yevera-liked Cption 113, having the landfill pay for itself, like the. sewer and; watei,titiliti;es, to 1,5Q.o but .suggested cutting the Iowa City commercial Njulor charge r,' Plastino coWRted that as a takeoff on ()prion #3 You co1`!ldd 1) lower the tax millage rate by an amount ($150,0,00), and 2), have: �, monthly charge for collection and disposal in the. residential community .1($3.00 to $$5.00 per month);.on Option #2 you -could drop tho millage tax; rate. amount equal to income you get from monthly charge and .the incre;iced, charge at the landfill. ' After discussion, .Mayor Neuhauser seigge;ted figuring the value to the average,homeowner, of landfill cost, and. give this amount as a rebate to those not qualifying to have their garbage an disposed of.. Councilman Foster pointed out �at.a business experp,, can be written off by. the businessman, andhe was favorable to the $440 per' ton charge to haulers, using 'Option #3. llze City Manager;commented,thag. eventually residents will have to pay for collection and disposal of garbage.. Councilman Vevera asked for exclusion of charges fortheeldeXY on a fined income. Mayor,Neuhauser favored '.Opti;on #3 but making h less,discriminatory to commercial and industtiAi People- It wa lthe sense of the Council, the, -city Muiager noted, that'�ie wou>d exp„org Option A3 more completely as, it relates to the `ilte,•rnatives and gas, to the equitability question. Plastino advised,tb;jt there is a yea;r'!s notice. Te in the ongoing contract for cancellation. RIGHT76F4WAY FOR. SCOTT BOULEVARD City Manager Berlin called. attention to Plastino's October 15t1tafinemo and map of Scott Boulevard right-of-way. Councilman Foster stated, iFhat right-of-way on County gpgds.had always been 66:'. Plastino --W ted that the City Attorney has said that this 'might not be a, valid £iguxje. He,, suggested that the legal department would n,eed,to ­est- ig ate the coudity road books. The Mayor thought; that this should be, done-5is the.fitst'' step.. councilman Selzer called attention to ,the txuck ti,affie;Such, prepared by the_Chamber.of Commerce. Plastino advised that the;jiighWayi Commission had stated that Scott Boulevard cannot ,connect to Interstate 80. Council discussed impact of proposed developments acid llZd d gafo Scott Boulevard and accesses. It was noted that Glasgow w., 50' west of the centerline. Concensus of Council was to establish what is wanted for right-of-way, and investigate, how to acquire the Xi811t-,Pf Way; and detel7Di4e what will potentially be.,deweloped. TRAIiFIC:ENFORCEMENT Police Chief ilarvey Miller .was present for, discussion. He advised that usually six or seven men were available for each:patrol,shift,1, Officers are assigned to traffic control if there is a high incidence. of acciei'ents. or citizen complaints: 7.0� of the patrol force;ilme is,alioca;EedetQ, traffic control, 30% zs for service calls, .crime investigatioAir0Po_•, and court appearances. OMV1 arrests are high,, a federally fun:, p ogram on alcoholism is a possibility. Miller stated that they would continue as they bad been doing;, It is�'a question of how marry of the police resources (:ouncil trams alkocated it,o WbisPkl,§ ion Page traffic enforcement. Councilman Perrot questi6ned 'what , percentage o.'t Miller rli t police work is assigned to patrol work. chief ' hat out ]j of 43. officers, 7 are assigned to detective and juvenil'6 Work- -He, I advised that: violations occur On Court/Glendale when Regino, city High are out. When Marked Or unmarked cars: are prQsentthero�ilare no "violations, file also commented that our City is not designed traffic 'flows. or heavy Councilman Selzer called attention to the problem of biqyqlesal� h, not having proper lighting. Willer asked .that the idea! i , of lirpas t of standards of inspectionswhich, we do not , I , be.,revieweel at budget time. Fie also noted that two officers have been m6e 'g fl the traffic engineer reviewing traffic ow and speeds 6 1 It many le ati: easy He stated that he had no swers to the problems.. 4e, ci'"k K g poihted out -that some of the problems will. be addressed OW mode traffic ordinance: jo, the proces5 the Clem 'pi Councilman Pfirret called attention t - pre eq,sive committee is looking at which -would govern which streets;-whbul4lbe us for parking. Chief Miller commented that he, could see tti lo' of. in even enforcing the private Parking ordinance. He suggesied there has to;be some lway to limit vehicle control by ` of certain types of streets; direc tionaiiiaition. by flow could Td i be, l� (one-way traffic at certain hours).;heqVy,t I td ffic'routeMs-ciduld:,,ibd 'apsiout, The problems are apparent, answers I are fiard.'to come by. 'fie thibUght, ... tha the best way for police to handle problems is by havi4 "Ig4t review of the problem, with limited and timely en£orcemeht.` 6� 'sid dQra,,tii1 of better programs of 'signs%and, sipalizatiori would bd. hi,6lp­ful4':r I tVat j Silit }lave i pointed out the 1dwaCitydoe ve a noise ordinance;,! douAclinkah , _ 4 Perret discussed the impact of traffic on neighbor�,hoodsj stating;that Pic .. . th people have a right to expect neigfibDihobds,wi1l remain , ' 'i as payp ey were from thefirst. Several Cobhdilmei*ers disagreed. The -Mayor's at that Council would decide if streets Vere to be divided }'nto arterials and' residefitials with arterials caiTying-most of thetral-f street would carry traffic. ic o�- if, each, Discussion of Court Street i�,r4ffiq -will, 'be scheduled. t: BUDGET PROCESS :City Manager Berl -in explained the cN.itges in the budget process, Ufi ch indicate a direction, and indicate a Way, in which, lire want{ V, to deal with, changing attitudes, as we look at the biAget as not onlya financ'iali tool but an overall management tool. To keep the quqlitiof, information and to deal with the question of alternative'servidq lei staff wants to provid&ways in,which ,COuncil can i6ok atiprokrd and performance', and we want 1:0 put th& budget in a format in) which, R is - easier for the public and for all of us '1P Undersiah&- Jirobiibiy t:hi_q will be accomplished with two documents-, the financial ijfdrmat5qh and the discussiom,of various programs, changes in the progra's levels veis of service, tuid how we are going to ovalujitd levels of service; Specific changes that, are going to be made, in the way the, information is going to be presented to Council, for example, therevenue, I- Infoloh#on will be accompanied by a description of the revenue sources, how they Council W-ctober Page 5 DisOussior 18, X1976 are restricted or unrestrictedr and how those sources hive changed. !He is asking the department heads to look'at.the budget as.basic' ai'ly a told the line budget, but providing the (council!"with service level 'options:: Zero based budgeting 'has 'been discussed, and !;yy giving council a base line with low priority and high priority altei-hatives, Council wilt have a framework within which to analyte programs,, Management By Clbjectives format will be used again, extended to Board's and Commissions.' The reconciliation of budgeted transfers will be discussed. Bac"und material will be provided for the Department Meads by the Finince'and, Personnel Departmentsin a different way this year. This process should bring the' needs as identified by the Council as close as possible to the needs identified by Staff; Councilman Foster asked if there was a process for suggestion by enq)loyees:.. The City Manager advised that there was no process. Councilmtn_$L•Uer and Foster liked the idea of the tape line as: used by another City Manager. Information on Iowa City's booth at.university regi trationn has been requested by several cities. Goluici'4in5n Selier pointed lout that the Chamber of Commerce provides a chicken barbecue for !Fncomiiig freshman as a welcome to I0146 City. Mayor Neuhauser asked when Council would get into their disco sionA Council goals: The City Manager pointed qut that at the meeting of :the budget committee, Clayton'Ringgenberg suggested .that he would`be inforested in working with Council on this which Would be Helpful: because gf his understanding 01 political process. Councilman Ferret quest';Phed wiiother. or not the Advisoiy Budget Committee should become a permanent committee. The City Manager suggested that the committee react 1) to whe the Qlity is going and see if it is consistent '.with the: goals and identify prablems from their perspective, and 2) to use therm to work 'on the budget pxocess. and come up with some kind of a budget manual which outlines 'our process. The committee consists of Clayton Ringgenbetg, Tom Bilers and John Harper. City Manager Berlin pointed out the the staff is not excited about!5gme of the process because it will take a lot more time. The Mayor advised that the role of the Finance Department will be a more technical r47;e and far less a policy role than it has been 'in the past. It1will be only a supporting service. She commented that it would be helpful to the departments for Council to get on with their goals. Councilman Foster questioned where revenue sharing would entOr in, ITbq Manager advised that the public hearings have been incorporated in the budget hearings as outlined. The Mayor suggested having a policy oiy,use. of revenue sharing money. There are no strings attached thi:i time but it should be set up so that good justification can be made for the next request. Concerning the replacement for the Finance Director, the City Manager advised that Callahan f, Co. will be here to review the applications :on Thursday and decide who to interview. He will also discuss the problem. of securing a building inspector with Callahan $ Co, • Cil Di;SCllSSiga,1 ber 18, 1970 6 Councilman Perret-,questioned why the Library;Board of Trustees.rFa5,.not required to have goals and.objectives. Ti Manager replied t�ajt Director Lolly Eggers will, prepare, them for the Libraf Boa d,.liut;.for the Airport Coimnissiom there is no one else to do it. .'He ex"gained also that when the ,goals come to Council, they will.be the goals jpf .the. Library, not the ;goals of the Director o, thetBoard. Council concurred that the vacancy on the Board', of Appeals hi?uld.be readvertised,as it is their policy to readuertise when only,one ap)?licat is received. This cancels the need for e,Kecutive session todiy. ,A,jemo on incorporation of a training time for applicants to 'Boards -and, Com ssi will be sent to Council on Friday. COUNCIL, TIME,, Councilman Vevera.stated that from,the time of the Human RelSftions., minutes-, he got the ,idea that we had offended Gandy Morgan, but advised that she must learn to live with it; because, when Council ha$ a question, it will be asked. The City Manager thought that ;she was not �ffende5h but glad that Council was looking at those things: Councilman Selzer e 7 xpressed his approval of, the first idea i,the ICrIA newsletter; concerning sending; of a, personal £oim letter .to• .J,eaders (of the industrial and business.community concexping; costs of maintaining city services. Council discussed briefly 'the Local Option £on local; $ales Tax. Mayor Neuhauser expressed concent # the tax was;not;stAtewid Councilman Perret called attention to the mento from Kraft cop,cerniFjg :his being a judge for the Iowa Community Betterment l?rogram.. IttWas thd! decision of the Council that this was an administrative decision. Meeting adjourned at 4:50 P.M. Tape recorded on Reel 34 MIN MINUTES !l COMPREHENSIVEi PLAN COORDINATING COMMITTEE OCTOBER G, 1976 -- 12:00 NOON CITY MANAGEII15 CONFERENCE ROOM J�I L� MIiMBIiRS PRIiSIiN'I': Blum, Ogcscn, Cain, Perrot Ncuhauser, Vetter, dePi;osse, ,lako Mbseri `1 IiMlilili i11iSIiN'I': STAFF PRESENT: Berlin, Kraft, Geshwiler, Milkman, Child SUMMARY OF DISCUSSION AND PORMAL ACTION TAKEN: Committee members expressed hope that procedures established for the citizen� participation process would receive support from a majority of the Ca.t� County. Neal Berlin suggested the possibility of having Councilman Selzer, Bailmer, or Vevera serve on the Comprehensive Plan Coordinating Committee, Th,e Committee favored, the suggestion. Mr. Berlin suggested the possibility of some major groups having liaison with the CPCC and stated that N'i;llaxd Boyd,- President of The University of Iowa, seemed receptive to the ,idea of a University representative attending CPCC meetings. Rick Geshwiler asked for a statement of support to initiate proceedings for I! the citizen participation process with Sasaki and Associates. He sta,ted,ihatli it would be beneficial for the City Council to consider authorizatioi of works to begin the week of October 18th. It will take approximately nine weeks foiti! Sasaki and Associates to complete the process from the date they start, Mr, Geshwiler explained. Conmiittoo member Ncuhauser cautioned that a realistic time poljod should be, determined so that the process can be completed by the date specified, Neuhaiji and Berlin suggested the possibility of the City Council holding a special ;i aki and Associates to proceed with the meeting to consider authorizing Sas citizen participation process. Committee member Ogesen expressed concern about the cost and suggested that some work, such as clerical, could be absorbed by the City. Mr., deshw,i er indicated that it might be possible to reduce the cost by approximately 100. Reduction in travel expenses for Sasaki and Associates was also suggested. Neuhauser advised reducing the cost to a total of $15,000 or fess,. Ogesen suggested that the work completed by the Current Planning Division regarding proposed zones and zoning amendments (i.e., University Zone., Industrial Zone, and Mobile home Court Zone) should be transferred to the Advance Planning Division to avoid duplication of work effort, .Jakobsen questioned whether the sample survey should come before or After the newspaper survey. Neuhauser suggested that the surveys and neighborhood; meetings be held in the following order: (1) sample survey, (�) neighborhood meetings, and (3) newspaper survey. Geshwiler stated that the Sasaki, proposal assumes that the City, will not be , doing any data processing. Jakobsen and Vetter expressed a wil;lingness, to setii up some computer programs and favored a "machine graded system"'for determin3nglll survey results. _Z_ Committee members concurred that they were generally in favor of tete propgsal submitted by Sasaki and Associates. Blum suggested the possibility of obtaining a statement of support from the Planning and Zoning, Comnd si.on.at iheir meeting to he held on October 7, 1976. Comma Luo mombers again expressed the hope that decisions of long-term-si'$ni£i- cance (such as the Comprehensive Plan) would have almott totsl aG�eptancei�by the City Council. The meeting ,adjourned. xLCi !I i„ ane Jacobsen' Seclretary 'Pro' Tem .� I � � I i I I III !I I j! .1 ji It MINUTES COMPREHENSIVE PLAN COORDINATING commirrm: OCTOBER 14, 1976 -- 7:30 P.M. CITY MANAGJAVS CONVERENCh ROOM MEM8.1:16 Jiliffll, 0gosell, jakoh.s("ll, deProssr, ferret, VottLr, Nouhauser MEMBER ABSI!N'I-: Cain: STAFF PRESENT: Kraft, Geshwiler, Child Hauer, Ira Bolnick, Bruce Glasgow GUESTS PRESENT: Faith Knowler, Andrea if,a 1UMNIARY Or DISCUSSION AND FORMAL ACTION TAKEN: Rick Goshwiler explained that the contract for a citizen participation;ptocess' between the City and Sasaki Associates includes a weekly schedule and detailed description of work tasks. Most activities are centered three #Ysi preciJiling Thanksgiving and the week after Thanksgiving, he said. Sasaki A"Ociate'$' could cONIC to Iowa City next week, Geshwiler said, and start developing a list Of questions for use in the survey instruments. much work they wouldOgesPri questioned h be willing to do without having he contract signed how bargaining power is lost, Ogesen said, Per Once the contract is signed, 1), t Committee rret jI expressed concern about the cost involved. member dcProssQ stated that the City would be "sliding into a decision httdo Participation process- unless action can take place fault oil tile citi.ZQh. cl c -immediately. Andrea llauer, representative of the Committee on Community Needs, expres,�O�Ll, concern that the proposed Contract and process would takeaway frOirri what (XN is doing. Dennis Kraft asked if there were areas where CCIjN could,derive some q benefits from the proposed citizen participation Commission was concerned and stated that the -Johnson County Regional Planning i about hav, ing too many surveys in the community. Our major thrustSthe Comprehen�5"ive Plan, Mr. Kraft said, and we should attempt to maximize 'work efforts to derive'the greatest benefits for the entire community, Chairman Blum stated that he�was 1: 1 concerned about getting the best information and to meet "due process require- ments" but added that the survey instruments may not determi' compatible information for other groups in the cne mutually community. Committee members indicated that the citizenparticipation cewonot only address the land use element because a determination onprohowss: to bestuld use - the land will be based on many factors, i . hum, vegetation, etc. In services, schools, popIllatiou'l, Sasaki Associates is hopeful Of "getting a feel of the community,,, Mr. Geshwiler said, by determining what People feel are the real issues In tile cor e wiler Ncuhauser stated that Sasaki Associates should talk n;t Only with 4' rimupity. makers but to other People in the community as well. ecisiop that one of the first meetings held should be somethingDennis Kraft $uggested like an "Open house". Of the proposal should be considerably reduced. analysis, the cost .Jakobsen stated that if the City does the statistical Perret felt that aibreakdq li jin, IWZ of figures should he available before the contract could be approved. NgUhauser exactly what kinds of tasks are to be suggested that the contract specify Committee members Blum and Ogesen requested performed and what they will cost. ded on the contract until negotiation had that the dollar figure not be inclu been completed. Andrea Ilauer stated that CCN was ihe type of questionnaire n favor of the by Port Collins, Colorado. Committee members asked to have an Opportunity SC to reviewurveyamended so thatestions and areimbursementeof first-classuestedatravellon would of the con not be allowed. Faith Knowler, member of the Numan Services Steering Committee, questioned relate the whether the county -wide survey being set up wouldreciated,Ms.sKnowler'for saidi the citizen participation process. It would be app: if. the Iluman Services Steering Committee estionsucould bld be e considered fort informed of inclusion process and if that Committee's Sugg into the process. Neuhauser explained that the citizen participation survey would not substitute for what the Human Services Steering Committee is ¢Ding, e Ira Bolnick said that if CCN money is to be used for partial funding of, the Sasaki Sasaki Associates explain sal theemechanism stheydwould use the Committee on i Community Needs Rick expressed into reported that ChrisKemp the citizenfrom he League Oj­. pa.rticipation process. Themen Voters ! expressed interest in helping, of the League was that the questionnaire should be kept relatively concern r said. (Ms. Know is also a member of the League of simple, Nisof e1.0 Women Voters.) i ted that the City Staff would seem most qualified to York Bruce Glasgow sta rocess and termed t.1 with the citizen participation p 1962 Comprehensive Plan done by Bartholomew and Associates "a disaster". Committee member deProsse explained that a firm such as Sasaki Assaciar,es would be a neutral body and would not have a vested interest in the community. the cost Mr. Kraft agreed that if the City Staff is to do additional we, of the proposal should be reduced. A motion was made by Jakobsen, seconded by Vetter, to approve as written the minutes of the September 22 meeting. 'Che motion carried unanimou's.ly: Rick Geshwiler g 1ve a status report on planning activities and informed the Committee that Meg Garrett had been hired as an Assistant Planner and that Cony Osborn had resigned effective January 4, 1977 and had been transferred ; full-time to the Current Planning Division. Ogesen suggested that Advanced that DonaSchmeiserlslexpertise bedutilized. RickTent Planning JI{{ I Gcshwilcr assured the Coonnittoc that work efforts would he coordinated with Doll Schmei.1. and slated that attempts were being made to fornuilute a City Technical Committee for comment and review of Cwnprehensive flan work ePl'upls Blum expressed hope that the Legal Staff would be, part of this process. Neuhauser suggested that one of the (:ity's attorneys start attending CVCQ meetings. Land Use Plan development was discussed and Neuhauser expressed concern that areas of controversy should be left as "unknowns". Perrot stated that work efforts must be closely coordinated with the Johnson County Regional Planning Commission. Committee members concurred that Land Use Map N1 is being considered .as an alternative based on certain assumptions. 0gesen questioned whether the intent was to generate maps without proposed uses. Alternatives are fine, Neuhauser said, but they should not be "fixed". 0gesen said that, alternatigys: should be based on facts and that at some time, direct choices must be made. Committee members discussed having Rick Geshwiler write a letter to Bruce Glasgow requesting preservation of a large oak tree located at the southeast corner of Princeton and hirst Avenue. The meeting adjourned. Cines_ an Jaltobsen Secretary Pro Tem MINUTES IOWA CITY PI,ANNING AND ZONING COMMISSION OCTOBER 21, 1976 -- 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Cain, Jakobsen, Vetter, Lehman, Kammermeyer, Blum MEMBER ABSENT: Ogesen STAFF PRESENT: Osborn, Kushnir, Ryan, Child RECOMMENDATIONS TO TILE CITY COUNCIL: I. To approve 5-7637, Fastdale Mall, final plat, submitted by Eastdale Corporation, subject to the following contiingencies: (a) The utility companies signatures should be included on the. plat, (b) The location of the utility easements illustrated should be referenced to boundary lines and corneas of the subdivision, and (c) A dedication document granting perpetual easements for storm sewers and sanitary sewers within the subdivision should_he submitted. 2. 'that the City Council adopt a revision to the City Code, Section 8.10.32A which requires the Planning and Zoning Commission to act on zoning items within a 45 -day period, to extend that time limit. to 60 days. This change is needed in order to comply with State law provisions for holding public hearings on zoning items' before. the Planning and Zoning Commission, and, to allow statutory notice to be given prior to the time of such public meetings. REQUESTS T'0 THE CITY MANAGER FOR INFORMATION OR STAFF ASSISTANCE: None LIST OF MATTERS PENDING C0MMISSION-COUNCIL DISPOSITION: 1. 72-04. Board of Adjustment Appeal Amendments. 2. P-7317. Creation of a University Zone (U) 3. P-7410. Creation of a Mobile Home Residence Zone (PHI). 4. P-7403. Revision of M1 and M2 Zones. SUMMARY OF DISCUSSION AND FORMAL ACTIONS TAKEN: Acting as Chairperson, Commissioner Cain called the meeting to order and' asked if there were any additions or corrections to the minutes of tjie meeting held on October 7, 1976. A motion to approve the minutes as writton, -2 - was made by Kammermeyer, seconded by Vetter, and carried unanimously, (Blum was not present when the vote was taken.) i Z-7616• Application submitted by Midwest Development CO., Richard Maxette., ) Attorney, for rezoning a tract of land, IIIA to RIB. Tract to :be known as �! Pepperwood Addition and located west of an extension of Sandusky- Avenue and south of K -Mart area. Date filed: 9/30/76. 45 -day limitation: 11/14/76. Pony Osborn, Associate Planner, stated that the application should be considered in view of an appropriate density of development for the neighbor- Jjl hood and explained that at the present time the Staff is compiiini infgr.- mation necessary to determine the number of elements school by type of residential use. ry students ! A motion was made by Vetter, seconded by Lehman, to defer until the nelct_ regular PU Commission meeting consideration of Z-7616, application submitted by Midwest Development Company for rezoning; a tract o£ land, RIA to RI1, The motion carried unanimously. (Blum was not present when the vote was taken.) it S-7032. Preliminary Auditor's Plat #32 located between Industrial Park. Road and Scott Boulevard south of CRIf,P RR ROW. Submitted by the following owners: R. M. Boggs Co., Inc.; Business Development Inc.; Capitol Pro}iane, Cas Co., Inc.; Drug Pair; L. L. Felling Co.; and Wolf Construction Inc, William Sueppel, Attorney. Date filed: 9/13/76. 45 -day limit! 10/28/76. I' Tony Kushnir, t City he Towa Code requires that s annAuditor's tP atymust abedfiled witthat h tthe er 4Count y09 of tRec6i :1 but the County Recorder cannot file it unless it has been approved by .the City. j Mr. Osborn suggested that (1) the applicant waive the 45 -day time limitation, or (2) the Commission hold a special meeting; prior to October 28 to furfher consider the subject request. I Mike Kammerer, Shive Natter ad not been granted and he did not yhave saowritten agreement ciates, stated 1from t a wMrVeL.r7[.,' Felling deeding to the City the necessary right-of-way of Scott Boulevarli J arterial street. for an !f Commissioners indicated that a resolution to the problem regarding width{l Of Scott Boulevard may be critical to approving the subject request. A motion was made by dakobsen, seconded by Lehman, to defer consideration of 5-7632, preliminary Auditor's Plat N32 located between Industrial Park !I Road and Scott Boulevard south of the CRIF,P RR ROW, to a special meeting; to be held October 28, 1976 at 7:00 P.M. in the City Manager's Coferen5ei was taken.) . Room. The motion carried unanimously(Blum was not present wheh the vote j -3 - Mr. Kammerer stated that he would contact Mr. Pelling about a possible deed prior to the special meeting, 5-7634, Pepperwood Addition - preliminary plat, submitted by Midwest Development Co., Richard Nazette, Attorney, See Z-7616 above, Date filed: 9/30/76. 45 -day limitation: 11/14/76. A motion was made by Jakobsen, seconded by Vetter, to defer to the next P$Z Commission meeting consideration of S-7634, Pepperwood Addition, preliminary plat, submitted by Midwest Development Company, Ther motion carried unanimously. (Blum was not present when the vote was taken,) 5-7635. Oakridge Estates Part 1 - preliminary plat submitted by Willis,M, Bywater, Daniel W. Boyle, Attorney. North side of Linder Road just east of Old Linder House. Date filed: 10/4/76. 45 -day limitation: il/18/76. Mr. Osborn stated that the Staff was concerned about the 20% grade of the cul de sac and explained that a 12% grade is the maximum allowed, Mr. Osborn suggested that the request be referred to the Riverfront Commission for their review and comment. Commissioners expressed concern about adequate access for emergejpcy vehicles. Commissioner Kammermeyer asked the Staff to check into the possibility of a "hammerhead -type" cul de sac. Commissioner Blum suggested that the'Fi;e Chief be asked to comment on the grade of the cul de sac, Willis Bywater and 'Pete' L. W. Knapp said they anticipated no problems for fire trucks or ambulances. They also indicated that neither the riverbank nor the watershed would be altered. A motion was made by Kammermeyer, seconded by Jakobsen, to defer to the next regular Pf,Z meeting consideration of 5-7635, Oakridge Estates, Patt 1' - preliminary plat, north side of Linder Road just east of Old Linder House and to refer the subject request to the Riverfront Commission for their review and comment. The motion carried unanimously. 5-7636. lime Kiln Farm Estates - preliminary plat, submitted by L.. W', 'Pete' Knapp, Charles A. Mullen, Attorney. North side of Linder Road just ngrthWest of Linder House. Date filed: 10/7/76. 45 -day limitation: 11/21/76, A motion was made by Jakobsen, seconded by Kammermeyer, to defer until the. next regular meeting consideration of 5-7636, Lime Kiln Farm Estates, preliminary plat, north side of Linder Road just northwest.o,f Linder House;, and to refer the subject request to the Riverfront Commission for i:heii review and comment. The motion carried unanimously, S-7637. Eastdale mall.- final plat. Submitted 'by Eastdale Corporation, Don Hoy, Attorney. Date filed: 10/11/76. 45 -day limitation: 11%25/76, 0 �i A motion was made by Jakobsen, seconded by Lehman, to recommend to the City Council approval of S-7637, Eastdale Mall, final plat, submitted by Eastdale Corporation, subject to the following contingencies; (1) the utility companies signatures should be included on the plat; (2) the location of the utility casements illustrated should be referenced to boundary lines and corners of the, subdivision, and (3) a dedication document granting perpetual, easements for storm sewers, j and sanitary sewers within the subdivision should be submitted. The motion carried unanimously. l ! Dennis Saeugling, Hawkeye Engineering, stated that the contingencies J would be corrected prior to the City Council meeting of October 2,6, 1976., Mr. Saeugling stated that an LSNRD preliminary and final for Eastdale Mall would be filed October 25 or 26 and he questioned whether it, would be possible for the LSNRD to be considered at the October 28 special meeting. Commissioners indicated that the P$Z special meeting world 1 be held one-half hour prior to a Comprehensive Plan Coordinating Committee meeting and consideration of the LSNRD would depend upon whether the Staff and the Commission would have adequate time to evaluate the proposal. �. ! A motion was made by Jakobsen, seconded by Kammermeyer, to delete from the P$Z Commission pending list the following items: (1). possibility of residential uses in CO Zone as a special use, and (2) review of two CH Zones and one C2 Zone. li The motion carried unanimously. Consideration of revised By-laws of the Planning and Zoning Commission. Angela Ryan, Assistant City Attorney, stated that the Iowa Code requires IS days notice of time and place of a public hearing for consideration of �I rezoning requests. Commissioner Kammermeyer noted that public hearings are not required on ! subdivision items. After further discussion, the following motion was made by Blum and seconded P ;: by Kammermeyer: II �, It is recommended that the City Council adopt a revision to the it City Code, Section 8.10.32A which requires the Planning and Zorairig Commission to act on zoning items within a 45 -day period, to extend that time limit to 60 days. This change is needed in order to comply with State law provisions for holding public hearings on zoning items before the Planning, and Zoning Commission, and to allow statutory notice to be given prior to the time of such public The meeting carried unanimously. i! -s - Commissioner Jakobsen noted that the recommendations were made so that the By-laws and City Code would be in proper form and in agreement with,the State Code of Iowa. 'ncc meeting adjourned. jaine Jakobsen, Secretary l MINUTES MAYOR'S YOUTH EMPLOYMENT BOARD OCTOBER 25,1976 TRINITY EPISCOPAL CHURCH MEMBERS Holzhammer, Kaefer, Johansen, Carter,.Cazin, Stockman, and Schreiber. MEMBERS ABSENT: Barber and Williams. SUhMRY OF DISCUSSION AND FORMAL ACTIONS TAKEN: Discussion was heard conceri i ning the budget for FY '78. Schreiber explained the narrative and answered questions raised by the board. Cazin thought' the level of funding from the school district would be about the same.. Van Steenhuyse will submit the budget to the board at their next meeting November 15, 1976; 4:00 p.m. Van Steenhuyse discussed the G.Y,O.P, workshop and the future of this j Program. The Board received a list of the M.Y,E.P, jobsites and the number of enrollees placed at them. I Joan Van Steenhuyse 4 { � • i • MINUTES OF A REGULAR MEETING LIBRARY BOARD OF TRUSTEES SEPTEMBER 16, 1976 4:15 P.M. AUDITORIUM PRESENT: ABSENT: STAFF PRESENT: Summary of di_, Buchan, Farber, Kirkman, Ostedgaard, Newsome, Richerson Bezanson, Nyman, Moore Eggers, Carter, Westgate, McGuire ssion and form taken The meeting was convened at 4:25 P.M. by president Farber. The minutes ep the regular meeting meeting of September of August 26 and 'the. special 7 p 1976 were approved. Ostedgaard/Richersgn1 The motion to approve the disbursements and financial report was approved. Kirkman/Ostedgaard. Director's report attached. A request to purchase a portable public address s the Gifts 6 Bequests Fund was a Ystem from approved. Newsome/Richerson. It was announced that the meeting with sultant Robert Rohlf and the Cithe Library Bo<ird, pan- t for the above date. Monday, October 1.1 at 2:00 the was scheduled P.M.PMalthough Rahlf has not Yet coritirme� The firsti quarter FY1977 goals will be reviewed at the October board meeting. Work on prioritizing begin soon afterthe long range goal should . The FY1978 budget cycle Y will begin soon. Newsome reported that progress on the or the Iowa City Public Libraryganization of FRIENDS; of di sale still tentative. is slow, and the date of the book II Kirkman reported that the librar ' �i foundation grants Y s collection se fund raising 8 his request for seemed sufficient for the present an purchase of additional material a d t.1mp., With no further business t this time, j the Board listened to a slide tion about the Corte Madera (CA) Public Douglas Barker. Li;brar b architect Meeting Emphasis was on the design developmentthe arc}�itect, Meeting adjourned at 6:00 P.M. proce$s, Respectfully submitted, "Y1 Vivian Buc an, ecretary DIRECTOR'S REPORT SEPTEMBER 16, 1976 The first quarter report on the library materials budget indi- cates we are in an excellent position for this time of the year. Each subject specialist has a budget this year for the first time. Income from the on-going book sale continues steadily at approx. imately $100 a month. We continue to receive many requests, however, For the date of the annual book sale. We will begin distributing the new edition of Twelve Quick Facts About ICPL on the library's pamphlet rack and at the Chamber of Commerce office. The Board's attention is called to the recent Parks. S Recreation Department survey of leisure time activities. The predominance of reading in this report is documentation of this community°s; special needs for adequate library facilities. I have reminded the city administration that in their negotia- tions with University Heights over a new contract, any agreement that does not include fees for library services would mean the cutting off of borrowers privileges to University Heights reside; Any other policy would be unfair to other jurisdictions which contract with us for library services. COMMITTEE ON COMMUNITY NEEDS OCTOBER 20, 1976 IOWA CITY RECREATION CENTER ROOM B MEMBERS PRESENT: Hauer, Amidon, Askerooth, Bonney, Hall, Hibbs, Stockman, Bohlken MEMBERS ABSENT: Bolnick, Bridgeman, Dennis, Hintze, Kinnamon, Nielson CITY STAFF PRESENT: Vann, Wilkinson SUMMARY OF ITEMS DISCUSSED: 1. Minutes -- a. Hibbs commented on Item 7.c. of the October 6, 1976, minutes (Haiuer's testimony in the Old Brick case), He pointed out that; while shetried to make her comments appear personal rather than as chairperson of;CCN, tt{e plaintiffs were quoting out of context and mis-stating her testimony, He stated that her actions were highly out of the ordinary !and that she should have called on another member of the Committee to speak on the Committee's behalf. Hauer again restated her position that she had merely read from theminutes and had given her personal opinion. b. It was moved by Hibbs and seconded by Hall to approve the minutes of October 6; 1976, as amended. Motion carried. 2. a. News Bulletin -- Material is currently being, gathered with plans of mailing it out by November 1st. b. Radio Shows -- The show for next week (October Z6) will be on a discussion format. Steve Pals, our administrative intern, has completed an,outline for the program giving questions and possible answers. It was suggested that maybe a Council member could be asked to moderate the program since th.*s, would be a way to get Council involved in the programs. 3. Definition of CCN Activities -- q list of CCN responsibilities as designated by City Council was distributed to those present. After a lengthy d}scussioon of the advisory function of CCN, it was decided that the purpose ofMassing the list out was not to rewrite the definition but to advise the Conaittee;ihat it goes off on too many tangents. The amended list is attached. I Committee on Community Needs October 20, 1976 Page 2 4. Evaluation of Subcommittees -- After a lengthy discussion of the Subcommittees an their duties, it was decided that the following subcommittees be glisinat,ed.since the projects and/or programs are well underway: Human Needs, Compirehensiye Planning, Coordinating, and Rehab. Each member was asked to select a program they are interested in and attend those meetings and report back to CCN,ikeeping the Committee as a whole informed as to what's happening in each project., The projects listed were: Code Enforcement, Housing Rehab, Comprehensive Plagning, Human Needs, Ralston Creek, Parks and Recreation, and Architectural Barriers. 5. Upcoming Activities -- a. Vann suggested holding the neighborhood meetings before Thanksgiving.. The times for these meetings were set as 1:30 p.m. on November 18t1.h and 7•,:j30 p.m. on November 15th, Moth to be held in the Civic Center. Vann will prepare an announcement flyer to be mailed by November 1. It was also decided to try to set up some small preliminary gri?up tetings for November 8th with Ralston Creek, Mark IV/Willow Creek, North Side,,. and College Green neighbors. 6. It was moved by Hall and seconded by Bohlken to adjourn. Motion carried. !i i DEFINITION OF CCN ACTIVITIES {i The City Council of Iowa City appointed members of the Committee on Compunity Needs ' ! to advise Council on the use of HCDA-CDBG funds and carrying out the following functions (Resolution N76-136): 1. Evaluate and interpret the City's programs that effect human needsand,community development. j. 2. Provide a systematic communication interchange between citizens and PoUqym ji with regard to all Housing and Community Development Act, CommunityDevelopmentGi. Block Grant applications and programs. 3. Facilitate neighborhood meetings to identify needs of neighborhoods and,gtherwisq� assist citizens in articulating their community needs. i 4. Assist citizens to develop programs, where possible, to meet commµnity'needs, i i I. II 'I I PROPOSED UPCOMING ACTIVITIES j Newsletter -- Nov. 1st (mailed) Radio Shows -- Oct. 26th, Nov. 2nd, Nov. 9th (6:45 p.m. - WSUI) Public or Neighborhood Meetings -- evening of Nov. 15th (Monday - 7:300 afternoon of Nov. 18th (Thursday - 1:.30) Council Discussion of budget -- January 10th Public Hearing and Budget Discussion -- January 11th Council Approval of budget -- January 18th MINUTES IOWA CITY R.LVIiRFRON'I' (:()MMISSIMN • CLTY MANAGER'S CONI IiItRNCIi ROOM OC'1'Olil%R 14, 1976 MEMBERS S p�NT: Bassett, 8randrup, Horton, Undherg MEMBERS Fahr, Thayer, Vetter STAFF PRESENT: Flowers, Geshwiler, Milkman, Showalter GUESTS: Roger Hunt, Bill Klatt, Nancy Seiberl.ing, Flo Beth Ehningeu„ Jody LIdslin, Paul Milkman RECOMMENDATIONS TO THE STAFF: 1. That the Staff make available to Project GREEN enough copies of the Iowa River Brochure to mail with their fall newsletter. SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN; The Iowa City Riverfront Commission met in Regular Session with Vice Chairperson Bassett presiding. •* Horton moved and Lindberg seconded that the minutes of the September 9, 1976,; meeting] be approved as written. Unanimous. Milkman introduced Donna Epley, explaining that the Council had approved the recom— me nded expansion of the Commission and that Ms. Epley was the Coralville re She indicated that the Council now needed to appoint her formally and that the Count had not et a presentn Y appointed their three representatives. Roger hunt and Bill Klatt of Stanley Consultants were present to discuss: the site s Plans for Sturgis Ferry and Mesquakie Parks and the Highway 218 entrance. Higt suggested grading the two .Landfill parks to "open" the river up, He pointectQut that the City would need to investigate the gas problem, but that he felt there would be a greater problem with settling. tie recommended planting small trees and moving the existing cottonwood trees at Mesquakie Park to another site(, lIQ es aq • mended, also, planting large street trees along the Highway 218 entrance. Milkman inquired about what should be done regarding the river bank at Kesquakie and Sturgis Ferry Parks. Klatt indicated that the City would need to do e)ttensive research to develop any kind of plan and would need to contact the Co > and the Iowa Natural Resources Council. �sof - Eng,ineez;s Nancy Seiberling stated that she felt the plans were a good beginning and that could possibly be done this fall. Gretchen Harshbarger' indicated her the plans were grading practical and possible, feeling that �Hunt indicated that any trees planted along the Highway 218 R.O.W, woul,ti need to be approved by the State. There was a concensus that approval of the Addendum to phase III of the' River Gorror Study should be placed on the agenda for the COMMisSion''S November meeting;. id Minutes Page 2 • October 14, 1975 Milkman reported that 500 copies of the Iowa River Brochure had been mailed to date and that a number of others had been hand delivered. She also indicated that Project GREEN was interested in mailing copies of the borchure with tbgir fall newsletter. Brandrup moved and it was seconded that the Staff make available to Project GREEN enough copies of the Iowa River Brochure to mail with theirfal,j! newsletter. Unanimous. i; j Milkman reported that Fahr was in the process of appointing the Budget Subcommittee and that the Flood Plain Ordinance was three fourths completed and would possibly be completed by the next Commf.ssion meeting. 11randrup requested more information regarding transfer development rights as well as land banking. Milkman indicated that II.C.D.A. money could be used for land banking, There being no further business, the meeting was adjourned at 4:30 p.m„ Respectfully submitted, h it • Ellen R. Flowers, Secretary '.I • MINUTES IOWA CITY PARK AND RECREATION COMMISSION •RECREATION CENTER ROOM B OCTOBER 13, 1976 MEMBERS PRESENT: Boutelle, Cilek, Davis, Mascher, Stockman, Thayer 14EMBERS ABSENT: Kelley, Powell, Sangster STAFF PRESENT: Fenzlein, Flowers, Hauber, Howell, Lee, Peck, Showalter GUESTS: See attached list RECOMMENDATIONS TO THE CITY COUNCIL: 1. That the Park and Recreation Commission recommends approval of the Park and Recreation Commission Ordinance. 2, That the Park and Recreation Commission recommends approval of the Park and Recreation Department Ordinance. REQUESTS TO THE STAFF FOR INFORMATION: 1. That the Staff draft Park and Recreation Goals and Objectives and send copies to the Commission no later than November 3, 1976. • SUMMARY OF DISCUSSION AND FORMAI. ACTION TAKEN: The Iowa City Park and Recreation Commission met In Regular Session on October 13, 197 with Chairperson Stockman presiding. * Thayer moved and Mascher seconded that the minutes of the September 22, 1976, meeting be approved with the following correction: The motion recommending approval of the Park and Recreation Commission Ordinance should appear at the front of the minutes under RECOMMENDATIONS TO THE CITY COUNCIL. Unanimous. Cilek arrived at 7:40 p.m. The Village Green South Subdivision was discussed with Showalter indicating ; that the Council had accepted the 40' strip of land from the: developers without tkte, trtOngles. lie said the Council rejected the triangular areas recommended by the Commissiou because of maintenance costs. Davis asked if this decision was indicative of the Council's attitude toward park acquisition and Showalter responded that it wast' possi yHe also responded that he felt that the decision was also an indication that,perhaPs, City Commissions aren'L taken seriously. Thayer suggested that the Cotmissicin member discuss the Council decision individually with the Council members. Sliowalter indiea that he would send the Commission members a list of which Council members 'voted for and against the Commission recommendation. Showalter reported that he had contacted Mr. Kempf regarding his offer to sell his property adjacent to Happy Hollow Park to the City, He told Mr. Kempf that the City 411' a as investigating the possibility of purchasing the Hayek property adjacent to; the park and would like to hold off on considering his offer to sell;. Kempf indicated, that the offer would still be open for discussion at a later date. 5tu,kman rvporLecl that Uie Council approved the name "Pheasant Hill Park" for the J;,rdwaeL Park, She indicated that the Park Naming Subcommittee would begin talking Lo :,01101 Hollywood Manor Park neighborhood residents in the near future regarding th„ naming of that park. Davis suggested that the Subcommittee contact Bill Schnute,, the neighborhood contact person, for help on the project. Hauber reported that she and other City Staff would be meeting with landscape architect Herm Thompson on Friday, October 15, to discuss plans for Washington Street from Van Buren Street to Muscatine Avenue. She indicated that he was preparing three proposals at three different cost levels for the project. Stockman reported that she will be serving on the Committee on Community Needs through February and that she would be doing a radio program for the Committee,on last year's H.C.D.A. allocations and what the Committee's goals are for the future. the also, reported that she had been re -appointed by the PTA to serve as Recreation Chairperson. The Hayek property was discussed with Showalter reading a. letter .from Peter Hayek'. He indicated he felt that the Hayeks would be open to discussing sale, of .the la#4 to the City at fair market value and that he had made arrangements for Iowa Appraisal to appraise the property. Click stated that his vote on whether or not to purchase the property would be based on the cost. Showalter reported that if the City would purchase the land, the only funds available would be the $70,000 allocated for IlLckory 111.1]. Park expansion. Showalter mentioned that the property is stated as a • debLrable purchase in the Park and Recreation Plan, 1976-80, but is not on Commission's priority list because it was not thought to be available for purchase. Stockman stated her feeling that more background information,was needed in order for the Commission to make a sound recommendation to the Council regarding the ptoperty. Showalter will compile some information to mail with the minutes. Wayne Begley reported that tale Planning and Zoning Commission had votedtodeny, the Hayek rezoning application. Re also reported that, in 1966, a bond issue was passed which included funds to be used for purchase of the property but that the Park and Recreation Commission had then voted not to buy the land, Ile indicated that the neighborhood residents will go to the City Council and that it will. be easier for them to get on the agenda if the Commission makes a recommendation regarding purchase of the property. He also reported that the petition presented to the Council was referred to Dennis Kraft, Director of Community Development, but that no response had been given to date. Stockman stated that discubsLon of the property would be put on the Commission a$enda again after the appraisal is completed. Cilek requested that Showalter ovaluate purchase of the Hayek property as opposed to the proposed expansion of Hickory /dill Park and that he explore funding of the purchase of the Hayek property and prepare plans for possible development. Stockman stated that: if the Commission mould vote, against acquisition, they would need to decide what park activities should be moved to other parks. •A memo from Bob Lee regarding fees and charges was discussed with Cilek requesting, information on revenues and expenditures from the summer Recreation programs, particularly swimming. Showalter commented that, according to 1975 swimt0,ing;fitures, • Nlnotos Page 3 • October 13, 1976 11 II 75C were charged for adultr. and 25C for chlldren with no IN days the program would cyano very close to paying for Itself. Charging 65e for adults and 35e .For children would cover more than 80% of the operational costs. Cilek suggested considering the closing of thepools for one day per week or a certain number of hours per day to cut down on costs. Showalter indicated lie was in favor -of a three way age split for swimming fees, charging 75e, 50e and 25C which would cover 100% of the operational costs. Lee indicated his feeling that a three way {age split would he difficult to administer. Click commented on the fact that many of the league fees do not cover 100% of the operational costs and Showalter responded that the fees will be increased so that the .League programs break even. Cilek indicated that the Fees and Charges Subcommittee would meet again before the November meeting. He stated his feeling that fees should be charged for use .of the archery range and that a greater tennis fee should be charged for adults than for children when those fees are instituted. Ile also suggested having a weekend reservation fee for the use of the tennis courts as a pilot program. $;howalter indicated that he would prefer to coordinate tennis feels with the Universt:iy and pointed out that such a pilot program would be inconsistant with other department programs. Showalter requested that the Commission discuss IOC swimming days for children and there was a concensus that there should be at least one: l0e day per week and that IOC days should be offered only during the summer months. • Showalter reported that he had been requested to submit a statement of Park and: Recreation Coals and Objectives by Neal Berlin. The budget deadline is NovemhGr 19. * Cilek moved and Mascher seconded that the Staff draft Park and Recreation Goals, and: Objectives and send copies to the Commission no later than November 3, 1976. JnaR!m Showalter also indicated that he had been asked to prepare service options for a 5% and a 10% increase and a 5% and a 10% decrease and there was a concensus that he should not prepare to make any cuts. He will send budget information to the Commission as soon as possible. Showalter reported that the Hawkeye Court pilot playground program was $oing well and that the Staff will have an evaluation at the November meeting. lie also indicated that the Mark IV ASERP program was going much better. Anne Clenister reported that she had been re -appointed as Project GREEN Parks ap(I Recreation observer. She also reported that an article will appear in the Prgject GREEN Newsletter regarding Park and Recreation projects, Lucy Kunz will serve as. her alternate. Showalter indicated that the Staff was considering hiring permanent full-time supervisor because they were having difficulty getting part-time recreation slgts filled. * The proposed Park and Recreation Department Ordinance was discussed and Cilek moved and Davis seconded that the Park and Recreation Commission recommendapproval of • the Park and Recreation Department Ordinance. Unanimous. Minutes p Page 4 g October 13, 1976 !p Showalter reported that there would be little fl-C.D.A. progress on Parks and Recreation projects this fall because new environmental statements had had to be written in order for the money to be released. 'I I ' Davis asked if the proposed tree nursery for South Hollywood Manor Park had been, discussed with the neighborhood residents and Showalter indicated that It bad pot. She suggested that the Staff should go to the neLghborhood residentsto get their input. Thayer stated his feeling that it was a waste of time to hold neighhgrh6od meetings in the planning stages for a park. 'there being no further business, the meeting was adjourned at 9:45 P.m -Lilly submitted, [.Lien lt. Flowers, Secretary • 11 ;•�- r ./ 11 0 I'A'/ RESOLUTION NO.76-392: RESOLUTION TO ISSUE CIGAXI 116 PERM WHEREAS, the following firms and persons have made application, filed the bond, and paid the mulct tax required by law for the sale of cigarettes art. cigarette papers; therefore, ' HE IT RESOLVED BY THE CITY COUNCIL 0! IOWA CITY, IOWA, that the applications be granted and the cigarette bond now on file its the office of the City C" , be and the same are hereby approved, and the City Clerk be and he is hiireby directed to issue a permit to sell cigaratte papers and cigarettes to the folloyinttamsd persons and firms: David Stimmel dba/Big 10 DX Service, 513 So. Riverside Dr Elks Lodge #590, 637 Foster Rd. It was moved by Balmer and seconded by Vevera that the Resolution as res e a opted, and upon roll cal— i1 them were: AYES: NAYS: ABSENT: Balmer X deProsse X Foster X Neuhauser X Perret X Selzer X Vevera X Passed this 2nd day of November 19 76 . i 0 W 10/21/76 OCT 7',376 Open Letter to the City Council Lt.,; r -;-2C:Jwjy*5 ` Cal l `i� L'1 Fjj.ijr, RE; Stop signs on wladison Street recent statements made by Mayor Neuhauser, Police ilors Vevera and Balmer deserve Chief Pniller, and Counc some comment. Neuhauser argued against stoppin?;i'a'�biann traffio on 'Nashington Street, because the steepness of the hill m1glid keep cars from stopping in slippery weather. Precisely how does Neuhauser expect cars to stop for pedestrians or cross traffic if they are unable to stop for a stop sign'? Chief I,*,iller and Councilors Vevera and Balmer held that stop signs would be dangerous on Madison Street. Vevera was quoted as saying. If you @;et a sign, someone from behind is going to pull around and not see the sin add then some (pedestrian) is going to get it." I.n the first place, this problem already exists without a stop sign. In the second place, the simple expedient of a flashing red light hung in midair over the intersection would eliminate thiS danger. Neuhauser also stated that "people in Iowa don't understand crosswalks", rosswalks, i.e., they don't; realize- that pedestrians have the right of way in crosswaUcs. Suc:n people are dangerous and should be arrested, not conceded to. The Council would do well to make this city safer by directing 'Miller to begin a permanent "ticket blitz" until those People who don't deserve licenses are no longer Or, the road. Dori Dcumakes 304. Kimball Road illiotit A. Norse /5j6�2 Hawkeye Ct. Vira;nia Pro2c ,Norse 562 Hawkeye Ct. cc: The Daily Iowan . COMMERCE '. rc o "d no CMC CENitp, IOC WAS1i1NG7Cf�y2 Q ' lowhCity. IOWA 52;!40 a •IOWA CRT JOWA• M1wJ.! UL : i November 16, 1976 Mr, Don Doumakes 'I 304 Kimball Road SIDIILAR L6MR ALSO SENT TO hIR, E[1101T NQRSE Iowa City, IA 52240 MS. VIROINZA PDX NORSE j Dear Mr. Doumakes: ' The City Council has asked Public Works sent to the City to respond to Council on October 21, 1976. Your letter The major reason the� g City Council is concerned about putting shop signs on sloping streets is that pedestrians tend to feel, they �I are protected re stop signs, and therefore expect all cars to stop. With snow covered streets many vehicles wil:i be unable t Y It was felt that it w �� in a would be better for [he Q stop; high state of awareness Pedestrian without stop signs, than to relremy on J; stop signs when, in fact xe];y on vehicles would not be able to stop. You are correct i.n your statement that stop signs now exist: four lane roads elsewhere in the community,on Possible that a vehicular driver se and it is always they are on the inside lane, may not see the sto 3 Street and other locations in townmisothelhighevolumence tofepedestrian traffic. Your suggestion kfadison feasible ggestion of a flashing red ;light does appear. light wouldnbela definitesevere Poblemsossibility are encountered a flashing red possibility to alleviate the situation.lee letter and behalf of the City Council I would like to thank you for lfor your interest in pedestrian safety. your �4 ; Sincerely, Richard J.� Plast:ino RJP:med Director of Public Works cc: City Council City Manager City Clerk 525 Valley brook Drive, S, E, ncr2 .; 191-6� _ as Cedar Rapids, Iowa 52403 $���T " �� October 25, 1976 City Council Iowa City Iowa Dear Sirsz It is our understanding that you have written and enforced a Tree Ordinance which prevents thoughtless and unneccessary destruction of trees. If this is correct, we would like very much to have some information, which will be shared, at their request, by our City Council and the League of ''omen Voters, Would you please send a copy of your Ordinance to me? How long,has it been in effect? In general, how do you evaluate the results achieved by such an ordinance? If you know the history of how the Ordinance was written and adopted, we would be glad to know that also. Most particularly, if your city has acquired any legal history or found issues necessarily settled in court, we would like to know about; that aspect of your Ordinace, Cedar Rapids has been considering the adoption of a Tree Ordinance for sometime and are now wondering what the experience of other communities has been in the enforcement aspect. Thahk you very much for any help/information which you can give us. Yours truly, Helen I. Troxel HIT/ht En, 0 I'q PF.36. I. , I OYYMC I yyh I /�ji/{J�/ !!y?%NW ( • CMC CEMAi,4IDI WASH;40 57, it IOWA CITY. 52T!10 it :�19354.iB00 I I I NOTICE it TIQ3 CITY COUNCIL OF IOWA CITY IS CONSIDERING AN APPOINTMENT TO THE FOLLOWING I3OAIZD: ,I BOARD OF APPEALS i One vacancy - Unexp.ired Term I; November 30, 1976 - December 31, 1976 One vacancy - Three-year Team January 1, 1977 - December 31, 1979 �I II , It is the duty of members of the Board of Appeals, to hold appeal hearings on matters concerning minimum housing; standards ordinance and the uniform building code. Members must be qualified by experience and training to pass upon matters pertaining to building construction. Iowa City appointed, members of boards and commissions must be qualified electors of the City of Iowa City. Because of the brief time remaining in the unexpired term, this notice announces a vacancy for the unexpired term ending December 31, 1976, <qid the three-year term following which will expire on December 31„ 1979. ,I This appointment will be made at the December -7--A VA City Council at 7:30 P.M. in the Council ChamberPersonslinterested l in being considered for this position should contact the. City Clerk, Civic Center, 410 East Washington. Application forms are available from the Clerk's office upon request. • �I�( • CIVIC CENTER .4t0 E WA SHINGTON ST. C IOWA CITY, IOWA, �2211 j 319354.tgryj. IWMM.CR an.; NOTICE 'PFf CITY COUNCIL OF IOWA CITY IS CONSIDERING AN AppOlN11NENT TO THE FOLLOWING CObMITTEti: COM 1ITI'EE ON CGNM NI'PY NERDS One vacancy - Unexpired Tent November 2, 1976 March 31, 1977 ii 1t is the duty of members of the Committee on Community to coordinate communication chmels between rou s N meeds, OF Iowa City and the City Council and staff and then rGsponns cj sibly respond to program proposals as solutions designed to meet the community's needs. j Iowa City appointed members of Boards and Commissions must be qualified voters of the City of Iowa City, f 'Phis appointment will be made at the November 2, 1976, meeting; II. of the City Council at 7:30 P.M. in the Council Chambers. Persons interested in being considered for this position should conPers the City Clerk, Civic Center, 410 East Washintact gton. Application forms are available from the Clerk's office upon request, i �7lnxy Gico� 1/, .2744 E', C?ak I . i`"rt PaFs s :{r, be D P,i=.PE,;tDI.J Utr7 L UN17ARIAN UNIVERSALIST SOCIETY (319) 337-3443 10 S. Gilbert at Iowa Ave. Iowa City, Iowa 52240 28 October 1976 City Council Civic Center Iowa City, Ia. 52240 Dear Council: Mr. Mark Brown has informed me that his name is on the Ifst of persons who are seeking positions on the Committee for Community Needs. Mr. Brown has been a member of the Unitarian Universalist; Soc.ie,ty of which I am the minister. I have known him and talked }with hi'm about his background skills and interests and I, have knot'wn him,' and his wife together as a couple. I would recommend him highly for a committee position. I find him a thoughtful person with ideas and a capacity to relate well with others in consideration of problem matters. I think he has a deep community interest and the kind of personal relating skills that are needed to participate, in group work. I hope you will give Mr. Brown careful consideration. TM:mb Sincerely, Tom Mikelson, Minister, Unitarian Universalist Soci.ety-i; and Chairman, Board of Directors, United Action for Youth *City of '.lova Cie MEMORANDU City Council Members DATE: October 29, 1976. TO: Neal Berlin, City Manager; Dennis Kraft, Director Community Development; Lyle Seydel, Housing Coordiha;tor FROM: Bruce B. Burke, Acting Senior Housing Inspector RE: Property owned by Mr. Dean Oakes located at 938 Iowa Ave. February 3 1969: House Moving Permit approved by Bruce Hamilton, Building Inspector, and Building Permit issued b'y Mr. Hamilton for the structure as a Multifamily dwelling. May 12, 1969: Handwritten note and insert on original Application for Building Permit indicates approval, q.f a. change in the type of occupancy to a duplex bocause . . . electrical requirements are not as strict.,, September 4, 1969: Housing Inspection Report shows no violations on the property and indicates its use as a duplex at that time. September .il 1969: Application for Housing, Permit, and Certificate of Compliance issued for duplex by Monte Trexler and Paul Bowers of Housing Office. March and Aoril 1971: Several handwritten notes by $r,. Letts and Mr. Jones of the Housing Office appear indicat; that the building may have been occupied as a three mutt: at this time. No conclusive resolution is apparent in the records. February 3 1976: The Housing Office received a Complaint call requesting an inspection. February 4, 1976: Housing InspectionPerformedi Mr'. Lett and Mr. Cadicates violations of the Hou lef ins>7n9 ,Code; These violations indicate that three units wero occupied in the building at that time. Mr. Cale: confirms ;'that :three units, each with a separate kitchen and bath were 'present a this time. April 14 1976: Letter directing correction of violations served to Mr. Oakes with a September 14, 1976 deadline. Normally, directive letters are composed, typed{ and >jtailedl to owners within a few days of the inspection. This inspection report was returned to the files and,no lettter was sent to the owner. The Senior Housing Inspector alias under investigation at this time. The inspection report wa! recovered from the files in mid April, and the l;e.tteriwas sent to Mr. Oakes. Fuge 2 Oakes/g3wa Ave, " June Into 7, 1976• Buildin intun t apartment "Permit approved to "convert !' duoT avi July1976: The Housing pffi.ce received a complaint ISI on the property from a including Ptenant listin t ca' 1 leaking roof. The tenan t many deFic eheies, complaints to the property t indicated re "octan Ill" without results and askedywhetherrthenHousina� p g thEI . : occasions help- The prop erty was reinspected the same9 Office, might additional letter was sent to Mr. Oakes. day and• an Previously noted violations N°n of the had been corrected'.. !' September 27.19 76from tenant.: Another complaint was recieved by Ho the using Office October 4, 1976: Ins ! follow -u Pectors ntta Calef and Malone erfored p inspection pursuant to original directive fetter on property. No violations had been correcte,d.' Burke conferred with Cit ! y Legal De letter Coordinator Lyle Seydel about availableelegaldremedies. October 6, 1976: property manager, Mr. Terr Conti extensions on corrective Y xa4ues- d g bids for the work had beenreceived.the proberty, ,r, Inspector Burke informed him that legal action vas ! considered, but that if co Housing and imminent start Pies of the bids as well as Office b dates for work were presented at the Eb ;I might beypossidble,October 8, 1976, then a brie h Housip £ exteris,ion 9" i October 8, 1976: No information was Burke notified Mr. Oakes of intent t pseekdle by re e;ry; October 11, 1976: legal. remedies, Berlin b Inspector Burke notified ,City Manager Y Memo of continued disregard of Code vi_ 9." owner and manager of the property and recommended cout.ns;by October 1S, 3.976; d court attic the Property Inspector Burke conducted an inspection of P Perty to up date our information of. the e}istirig• conditions. It was noted that the roof had been xe,pa red heating system had been repaired, and a defective'showe replaced. ! th Other violations remained uncorrected.. X had October 18, 1976 acc: Because some major repairs ha been omplished, Housing Inspector Burke notified Mr, Oak c letter as folaows: "Since you have begun work o this office will temporarily refrain e by which n the ppmi.ses YOU were notified of in our letter ofhOctober 3court � 1976_ You will be given an additonal extension of one m4jnth today, or by November 18, 1976 repairs are during which the remain ±O which itemizetherequired Please use our previous letters required repairs." . I page 3i Oakes/93*toa Ave. October 26 1976. update information At request o£ City Manacer Mr. Terry and Mr inspectors Burke and Berl, to Oakes and resins Malone met wiOi October 27 reinspected the propexty�. sent to 1976'Le Mr. Oakes and Mr? Terof rrevious days inspedtio Y• (See cop n Wa. y a.ttach,ed} ? cq�rin7xcc, r%,� • _�� �% �% ®��j, "///�y�! CIVIC C•EN1ER41pE W;gIrnGiDN51: Ip1a clna vA�a;:.o' 3193:�t•IZ00 U'10'H\ CITY. IC'N!• n. a.e un October 27, 3.976 Dean Oakes R. R. 2 Iowa City, Iowa RE: 3 Multiple located at 938 Iowa Ave. Dear Mr. Oakes, A reinspection was conducted on October 26, 1976 by the Minimum Housing Section on the property located at 938 Iowa Ave. The following is a list of deficiencies noted under Chapter 9.30 of the Municipal. Code of Iowa City. 5.802(3) of the Iowa Administrative Code provides for one (1) hour smoke and fire separation between floors of all multiple dwellings and rooming houses. Floor separation is required between first and. second, floor. (See insert enclosed) Chapter 9.30.9.J' Fire extinguishers adequate for type of occupancy must be provided and maintained in operating condition at a13. times. (See Insert) r Fire extinguishers are necessary for each unit. Chapter 9.30.9.1, provides for all central heating or water heating systems to be suitably enclosed or otherwise pro�oct,ed in the interest of fire control with one (1) hour x.esi;stive construction including all walls, ceilings and doors or a sprinkler system approved by the Housing Inspector.. Furnace isolation may be accomplished with type X sheetrock or a sprinkler system -see insert. Chapter 9.30.4.8 provides for every dwelling unit and rodaRing unit to have access to two (2) independent, unobstructed means of egress remote from each other. Rear staircase must be available for.clear and immigdiate ;egress Chapter 9.30.6.1: provides for all fences, outbuildings and oti appurtenances on the premises of any dwelling and 'aI1 eaves,, troughs, downspouts, and other roof drainage equiprIent 6t the, dwelling and its outbuildings to be, maintained in Oouhd i page 2 Oakes/938 I Ave. • functional condition. The northeast- soffit needs repair work. Chapter 9.30.6.A provides for every foundation, roof, -floor, wall, ceiling, stair step, and every window, door', and other aperture covering shall be reasonably weather -tight, rodent. .I proof, sound, of safe construction, and shall be maintained I in good condition. j Front steps to landing is cracked and caving in. 'Torn carpet on front staircase is hazardous. Second floor south room, q ceiling is damaged from leaking. y Chapter 9.30.4.0 provides for all stairs and steps. havinq 'I four (4) or more risers to be equipped with a substantial J"{ handrail. j Front steps need a handrail. Chapter 9.30.5.E provides for the proper installation and maintenance of all electrical fixtures. Secure electric outlet on south wall of second floor, south bedroom. Supply coverplates for; second floor bathroom switch box, second floor west study room light switch and outlets. Chapter 9.30.4.I provides for all plumbing, plumbii and appurtenances thereof to be maintained in good condition and reasonable repair by the owner. Basement shower stall is moldy and unsanitary. Chapter 9.30.6.E provides for every bathroom floor surface, to be constructed and maintained as to be impervious to •1\70; and such floor be covered with a surface that is easily cl, and kept in a sanitary condition. Second floor bathroom floor covering is torn up around, shq When violations are corrected, you will have to acquire a rental permit for'a three multiple dwelling. I wish to remind you that the deadline to bring this into compliance is November 18, 1976. I have submit of today's report to Neal Berlin, City Manager. Sincerely,/ / Bruce B. Burke Housing Inspector BB: DM; A cc: Bill Terry ti . COMN[NCC I:7 o i CIVIC GE10N'NEA 3C13tlItt3qjjIgO-:tNgW3$pSy Mit.Y.::{ea � / 'lONA CITY, IOWA. r...e., uv I October 18, 1976 Dean Oakes R. R. 2 Iowa City, Iowa RE: Rental property located at 9138 Iowa Ave. Dear Mr. Oakes, A reinspection of your property located at 938 Io'w,a Ave which was conducted by Mr. Calef and myself on October 15, 1976 indicates that some of the deficiencies noted in, Previous letters have indeed been corrected. Since you have begun work on the premises this Office will. temporarily refrain from the court action which you were not of in our letter of October 8, 1976. You will tte given an additional extension of one month from today, OP by N6vember required repairs. 18, 1976, during which the remaining repairs are completed. Please use our previous; letters whichiwhichiteiia be mize t In addition, please note that the landing of the front extern concrete stairs is cracked and is caving in. This should also be fixed, pursuant to section 9.30.6.A of the, Municipal Code of Iowa City. Chapter 9.30.6.A "Every foundation, roof, f stair, step, and every window, doorwall, ceili , her aperture: and otloor, covering shall be reasonably weather -tight, rodent proof, sou of safe construction, and shall be maintained in good abndit;i A reinspection of the property will be scheduled for, Navenber 18, 1976. We would appreciate your continuing cooperation on this matter. If you have any questions, please call Housii Inspection at 354-1800 Ext. 323 or 324., Thank you. sincerely, A,� 'J, /c ' Bruce B. Burke Housing Inspector BBB:ak ORDINANCE NO. 76-2816 AN ORDINANCE AMENDING ORDINANCE NO. 76-2807 WHICH REGULATES TM RATE OF DISCHARGE OF STORM iWMER RUNOFF BY ENACTING A, NEW EFE8C TIVE DATE OF SAID ORDINANCE AND REPEALING SECTION XV OF"ORDI�i�\CE NO. 76-2807. SECTION I. PURPOSE. The purpose of this ordinance is to amend Or djnanoe No. 76-2807 which regulates the rate of discharge of storm water runoff by enac a new effective date for said regulations. SECTION II. AMIg Nl, Section XV shall now, state as follows: This Ordinance shall became effective on the 6th day of NoveDber, 1976. SECTION III. REPEALER, Section XV of Ordinance No, 76-2807 i,s.hereiiy, and all ordinances or parts of ordinances in conflict with the provisions of ordinance are hereby repealed. SECTION IV. EFFECTIVE DATE, This Ordinance shall be in effect,aftex its. final passage, approval and publication as required by law. It was moved by Balmer and seconded by that the Ordinance be finally adopted, and upon roll call there where:, AYES: NAYS: ABSENT: x Balmer d--Prosse x Foster x Neuhauser x Perret x Selzer x Vevera i ATTEST:ZaZ �''���AI i City Clerk Mayor — First Consideration It was moved by Balmer and seconded by deP;Osse that; the requiring the Ordinance to be considered and voted on for passage at two Council meetings prior tq ttie which it is meeting at Second Consideration to be finally passed be suspended, the first s second, consideration and vote be waived, and .that ,the- prd nance be voted upon for final Date of Publication passage at this time. Roll deProsse, Foster, Neuhauser, Perret, Selzeq, Vevera,, Balm* Nays: none. Motion adopted; 7f0. Passed and approved this 2nd day of November 76 City of Iowa City MEMORANDUM TO: John Hayek, City Attorney FROM: Tony Kushnir, Asst. City Attorney RE: Licensing Procedure FACTS DATE: October 22, 1976 Attached please find a letter to the City Council from William L. Meardon concerning the licensing procedure established' by the City of Iowa City. Specifically, Mr. Meardon objects. to the application form for the license claiming the last paragraph is discriminatory and violative of the constitutional rights of the applicant. The paragraph at issue states as follows: i I/we agree that agents and employees of the City of Iowa City and all law enforcing officers shall have the right to enter, examine, inspect and search without a search warrant any time during the twenty-four houses of any day, any and all parts of the premises except for mobile homes owned by persons other than the applicant, and to seize any evidence or photograph any violation of any law of the State of Iowa or ordinance of Iowa City, Iava, and that such may be used in any trial or proceeding before any court of law or before the Council of the City of Iowa City, Iowa. ISSUES PRESENTEE) In such language within the authorization of the ordinance which provides for the licensing requirement and procedure? CONCLUSION The language at issue is beyond the requirements as stated in Chapter 9.54.4(A)(6) of the Municipal Code. DISCUSSION 0 I have been informed by Abbie Stolfus, City Clerk, that the above language was taken from the application for a beer or liquor permit. Such language is required by, Chapter 5.24.3 of the Municipal Code of the City of Iowa City Iava, which state's that an applicant for a liquor or beer permit must give written consent to inspection of the premises for violations of the provisions of k State or municipal liquor control laws. Case law has estalli.she& 0 -2- • the recognition that certain licensed activities are not garited full constitutional protections afforded to other persons or ac4vi ties. one of these activities is the sale of liquor. Another, is the sale of firearms. The Iowa Supreme Court in Smithy• Iowa,LiaWt,:i7ntsal Commission, 169 N.W.2d 803 (1969) held that a beer license could ;be revoked without a hearing of adjudicative 'facts. The United State's Supreme Court has consistently held that the full reach of the Fourth Amendment, which provides for reasonable search and seizure pursuant: to a warrant, does not extend to government licensed liquor dhIalers. United States v. Biswell, 406 U.S. 311, Colonade Catering Corp. v., United States, 397 U.S. 72, also Boyd v. United States, 11,6 UIS. 616. In the discussions above, the courts noted that, historically there has been compelling governmental interest and need ii licensing the activity and that the requirement of inspections was ap byp=tAnt. factor in that licensing. The historically broad authority of goverment which pervad•'s the licensing of such activities as liquor or firearm is lacking in other activities such as housing or sanitation. In cases involving the enforceirent of municipal housing codes, the .United States:Supreme;,Court has required the obtaining of a search warrant prior to tlI search of the premises. Camara v. Municipal Court of the City and Gotmty of San Francisco, 387 U.S. 523; See v. City of Seattle, 387 144.541;; In both instances, a municipal inspector was authorized by ordinanceto enter and inspect the premises to determine ccapliance with the hous- ing code without use of a search warrant. The Court found that;searctles of this kind were significant intrusions upon the interests protected by the Fourth Amendment to the United States Constitution iand that such authorization was invalid. The above cases, however, do riot deal with the aspect of whether the Fourth Amendment would apply i47 nstances ix" the activity was licensed by the municipality. Cases since Camara and See, although not in agreement, seem to suggest that warxgnfiless searches may be upheld in such licensed activities. Aside from the issues presented above, I believe thati the, point raised in Mr. Meardon's letter is valid to the aspect that: Chapter 9.54., (A)(6) requires only consent to inspections for conformance, to t! -b provisions of Chapter 9.54 - Mobile Herne Parks. The language at issue which requires warrantless inspections to determine violations of any state or municipal laws is not authorized by the ordinance. 'I,would, suggest that the wording in the application be changed to'xeflect,the language in Chapter 9.54.4(A)(6) of the Municipal Code. a • ORDINANCE 'N0, 76_2817 AN ORDINANCE AMENDING ORDINANCE NO. 2238, THE ZONING ORDINANCE OF IOIVA CITY, 101VA BY ESTMIS11ING REGUI;.AT.lONS FOR 'I'IIE PLANTING 01' TREES IVITHIN IOIVA 'CITY, IOWA, 8Y ESTABLISHING SECTION 8.10.40. BE IT EMACTED BY -1110 CITY COUNCIL OF IOIVA CITY, 100,, SECTION I, PURPOSE, The purpose of this oxditance is to amend the Municipal Code to establish requirements for the Planting to and prther_ vation of trees. SECTION II. ES-T,ABLISHMENT. Section 8.110,40 Of"the Municf cl Code oi; Iowa City , Iowa, shall be established to the following; N (Continuation) CII,4PTER 8.10 SECTION 8.10.40 REGULATIONS FOR THE PLANTING AND PRESERVATION OF TREES 1VI1'HIN IOlVq CITY, I01YA Subsections: I 8.10,40.1 Title 8.10.40,2 Intent 8.10.40,3 Necessity 8,10.40,4 Enactment i 8.10.40.5 Applicability it 8.10,40.6 Definitions j 8,10.40,7 Presei+vation of Trees and Landscape 8.10.40,8 Site Plan 8.10.40.9 Site Plan Review Procedure 8.10.40.10 Trees Within and Along Public Right -of -Way 8.10.40.11 Trees on Private Property 8.10.40.12 Maintenance 8.10.40.13 Enforcement 8.10,40.14 Penalty 8.10.40.15 Appeal 8.10.40.16 Severability U Ordinance No. 76-2817 Page 2 8.10.40.1 rITI,E. This section shall he known and may be cited as. "The Regulations for the Planting and Preservation. of Trees within Iowa City, Iowa". The short title for this section shall be known as "Txe.e Regulations", 8.10.40.2 INTENT. The purpose of theseregulations shall be to assure that trees are preserved and planted with ''the development or redevelopment of structures,, drives and, parking areas within the City in aceq_rdance with the best ecological concepts, environmental bbj;ectives and, site planning; principles, so that then.well-$eing of the', residents of Iowa City :is prot.octed and enhanced. 8.10.40.3 NECESSITY. These regulations are necessary in order to: (A) provide an urban environment which is in ecological harmony with the surrounding natural and agricultural environments; (B) provide an urban environment which brings the positive qualities of 'the natural environment into the City for the, benefit of its residents; (C) protect streams and water courses from excessive surface runoff and erosion; (D) protect residents of the .City from the adverse effects of air pollution, dust, noise., excessive heat and glare; (E) assure that the residents of the City gpay conserve, energy by maximizing the utilization of solar energy by plants; (F) assure that trees are planted within public rights- of-way and on private property so,that,vehicular and pedestrian traffic may move in an Orderly and safe manner; and (G) compensate for the loss of vegetative. hover and the beneficial aspects of vegetation,tg structures and the streets, drives, and parking .areas which are associated with structures, { 8.10.40.4 ENACTMENT. Except as provided ]terein,, :no btjildi,ng permit or certificate of occupancy shall be granted for 1 structure, drive or parking, area by the Cit1F without conformity or evidence of intent to comply to: the provision!> of this section: (A) except when a structure and its lot which does not conform to these provisions is damaged by fire, explosion, act of. God or the public enemy; 0 Ordinance No. 76-2817 Page 3 (B) (C) 0 except when conformity to these, -provisions would constitute an imminent. threat to the public health, safety and general welfare in the -determination of the City Engineer; and except when the alterations to the principal structure do not increase the floor area by more than 10 percent or provided that 'there is no change in the use of the principal - structure. 8.10.40.5 APPLICABILI'T'Y. The provisions of thi!s.section shall apply to the development or redevelopment of structures, drives or parking areas within the' jurisdiction of the City io.£` Iowa City. The provisions of this section shall suppl'einent the tree planting requirements of Chapter 3.38; Forb#ry, of the Iowa City Code. 8.10.40.6 DEFINITIONS (A) TREE. A tree is a live self-supporting green .plant with a trunk diameter a minimum of three (3) centimeters (1.2 inches) measured orie half (.5): meter (1.64 feet) above the base of the trunk„ (B) All other terms used herein requiring definitions - are defined in the Zoning Ordinance (Section '8.10.3). 8.10.40.7 PRESERVATION OF TREES AND LANDSCAPE. No person Shal'.$ do any cutting of healthy trees without Eirst having obtaingd a permit from the City Forester or a building permit eXcept: (A) for the cutting of trees on individual single; family lots in a platted subdivision; (B) for agricultural and forestay uses. (C) for'-µtihty maintenance; and (D) for the cutting of treesedeemed necessary by 'the City Engineer to protect the public ,health, safety and welfare so that existing live trees may -be used to, satisfy'tbe.' quantitative requirements of these provisions, even -though they may not meet the spacing or location requirements of these provisions. 8.10.40.8 SITE PLAN. A site plan shall be required for a building permit for the development or redevelopment of structures on all property except single family lots. Site plans shall be filed in duplicate and shall contain the following information: 0. Ordinance No. 76-2817 Page 4 0 (A) North arrow and scale; (B) outlines of existing property lines, buildings, trees, topography, driveways, parking areas, landscape features and public streets adjacent to the property; (C) outlines of proposed property lines, buildings; trees, topography, driveways, parking areas, landscape features and public streets adjacent to the property; and (D) list of proposed tree plantings by size -and order, either conifer (evergreen) or deciduous (loses leaves in winter). 8.10.40.9 SITE PLAN REVIEW PROCEDURE. The developer will present, the City with a site plan. Upon receipt of the, site plan the City will review the site plan within one (1) week of receipt and upon completion of the review notify the developer of the findings. If the site plan is judged to be deficient for either noncompliance to the tree planting requilxements or the intent of this section, the City may either suggest alternatives which meet the intent and requirements of this section; or may reject the site plan noting the reasons for rejection. The developer then may either accept the revised plan, prepare an alternative plan, drop his application or appeal the administrative decision. Upon:r6vie,4 of a site plan found in conformance with the, provisions and intent of this section, the City shall approve said plan, issue a 'building permit and retain a copy of the approved plan. 8.10.40.10 TREES WITHIN AND ALONG PUBLIC RIGHTS-OF=WAY. The following provisions shall regulate the planting of trees within and along public rights-of-way. (A) Placement of Trees Within and Along .Public Rights-of=Way. Trees may be planted within public rights-of=way provided the following conditions are ,met: (1) that the species to be planted is listed in the, Iowa City Tree Planting Plan as a street tree; (2) that the tree is located a minimum of one (1) meter (3.28 feet) from the curb line of a street or drive; (3) that a tree within public rights-of-way is not located within ten (10) meters (32.8 feet) of the intersection of the rigbts-of-way of public streets, or within ten I(10) meters.'(32.`8 feet).' of the intersection of the curb line of dsivewa�s of commercial, industrial or institutional properties with a public street; .or that trees, along a sttbet and outside public rights-of-way are not located within a triangular area with two ;(2) sides ter; GQ) meters (32.8 feet) measured along intersecting street rights-of-way from the point of intersection; Ordinance No. 76-2817 Page 5 (4) that trees to be planted in the rights-of-way of streets are in conformity with the Iowa City Tree Planting Plan and a tree planting permit has been received from the City; (5) that trees planted within the right-of-way are spaced so as to be no closer than five (5) meters (16.4 feet) to another tree within the right-of-way, except along arterial and collector streets where buffering from noise is appropriate in which case trees may be located so a$ to provide a continuous buffer spaced so as to be no closer than two (2) meters (6.S6 feet) to another tree within the right-of-way; (6) that no tree be.planted in the area between the sidewalk and curb that is less than two and one-half (2:;5,) metors (8.2 feet) in width; and (7) that trees are placed after determining location of utilities so as to avoid interference with utilities. (B) Required Tree Planting Within and, Along Public Rights -of - Way. Street trees shall be planted in the public rights- of-way directly in front of and adjacent to property, or along public rights-of-way within, the front yard area of property, being developed or redeveloped by the ownet�of' the property, except for property being developed or redeveloped with residential building coverage of prgperty less than two hundred (200) square meters (2,152 square, feet), at a minimum ratio of one (1) tree for every ten (le); meters (32.8 feet) of lot frontage on a public right-of-way; so as to provide a regular spacing of trees along the streets to minimize the adverse impacts of the street. 8.10.40.11 TREES ON PRIVATE PROPERTY. The following provisions shall. regulate the planting of trees on private property within the City. (A) Required Tree Planting for Residential Uses. Trees shall be planted on residential property which is being developed or redeveloped by the owner of the property at a minimum ratio of one (1) tree for every fifty (50) square meters (538 square feet) of building coverage of the property or part thereof in excess of two hundred (200) square meters (2,152 square feet) of building coverage of the property; so as to provide the beneficial 4pects of the trees 'to tha building site, with these plantin$s being in addition to the plantings which may have been placed on private.proporty to satisfy the street tree requirements of Section 8.10,40.10(1;). (B) Required Tree Planting for Parking Lots. Trees appropriate for planting along streets, as lusted in the Iowa City Tree Plabti.ng Plan, shall be planted iii appropriate.lar.ds'aped aisles andi`slabds within parkins; lots by the owner of the property with any development or redevelopment of svrueturego drives or parking areas subject to the following regiliteinents,: Ordinance No Page 6 0 0 76-2817 (1) Parking areas shall be separated from stgeet rights-of-way, drive!;, buildings or as needed for safe traffic movement, by landscaped aisles or islands a minimum of three (3) meters (9,84 feet) in width. (See illustration.)' PRIVATE DRIVE ('2) The interior of parking areas shall be broken by landscaped islands a minimum of throe (3) meters (9.84 feet) in width. for the purpose of tiMperature, runoff, pollution, traffic and glare control,. Tlege, islands shall be provided so that no mor$ than nine (9) parking spaces are; in a continuous roji. (See illustration.) In i Ordinance No. 76-2817 i Page 7 il. (3) In instances where angle parking is used, :islind,type IBI may be substituted for island .type W. (See , illustration.) R • i I 10M. 10 M. minimum minimum IF3m:41 ]<-3 in* minimum minhnum� it I (4) Trees shall be planted in the landscaped aisles and , islands in the ratio of one (1) tree for each fifteen (15) square meters (161 square feet) of landscaped, aisle or island, except for island type lBl•Section' 8.10.40.11B3 which shall require one (1) tree. for Vii. each seven (7) square meters (75 square:feet�, of j landscaped island; (5) Space in parking areas used for meeting these requirements shall be counted.as contributing to 4 the required number of parking spaces.: i. (6) So that the intent of this, section may be met with; the redevelopment of exi ting structures,. drives,nnd ,parking areas, - the;, Locational requirements; for the placement,of landscaped aisles -and islands may be ii satisfied by the pooling- of. tlie; required areas for - landscaped aisles and islands and the planting, of the. required number of trees for such areas. (7) 7'fie Planning and 2oni,ng Commission may accept an intro— vative parking area design inilieu of meeting the 4 requirements of Section 8.1.0.40.,1,1&1„ 2, 3 and 4, if j in their determination the i.npovative,parleing area design meets the intent of apd.necessity for these provisions established in 8,.x0.40,2 and 8,10,40.3, al I i I I : Ordinance No. 76-2817 Page 8 ---- 8.10.40.12 MAINTENANCE It shall be the rOsponsibil:it y of property. ownemaintain and replace if necessary treesihe requiied by these provisions For a period of one 1 r planting; and thereafter exercise reasonable careeoftthe trees planted on private property so that the int these provisions may be attained. ent of 8.10.40.13 R GNPO CEhiGN1' The acceptance of the site plan and of a— bunging permit for the deve]bpment or redeirethelopissuance suance property by the City constitutes an agreement between the, Property owner and the City for t;he property ownor to provide the required improvements. as part, of development or xed'a}telop— ment of the property so that the intent of this section is met, unless the property owner abandons the proposal, Upon application for a Certificate' of Property must show either he Complia.nceuwith thepancy eprovisions ner of tof !I this section or must show intent to comply season, to the satisfaction of 'the City;P.Y at the next Planting for the delivery of the required numberofutrees durinch a g receipt ! next planting season. If after a reasonable period oEgtimle the owner does not perform the necessary site improverikents the, City shall notify the property owner by certified mail, of failure to comply with these previsions, citing the variations, If the owner does not respond wit hin.ihirt j, I notice, showing intent to comply yy all days of such it use, tho- necessary improvements indicated'inhthelapproved sate pla7k c �! be made and assess a lien for the cost. of these imjirovemekts against said Property. P P y• This l'i'en shall be initiatmtd'by the adoption of a resolution by the, City and the City flerk certifying the amount o£ the lien and filing the same with the I Johnson County Auditor. Said'lien sh'a'll attach to the property itwhich was served upon certification by the City Council. of lien shall be assessed against the property o the of the balance due the City :for the site improvetments extent :necessary to comply to the approved site plan and costs incurred in perfecting lid said lien. Said lien shall be enforced until payment of the claim and upon satisfaction of the 1' en by The City shall acknowledge satisfaction thereofent and��fil,eeaclaim release with the Johnson County Auditor. 8.10.40.14 PENALTY. An y person, firm, assoeiatioh or corporation which violates, disobeys, fails, .neglects or refuses to comply with, provisions of this section shall be regarded as unlawful; and noncompliance, Pon conviction, guilty of a misdemeanor for each day of with each day of noncompliance cons a separate offense. ti,tuting 8.10.40.15 APPEAL. Any person aggrieved of the requirements of, this section or an administrative interpretation of this Section may appeal to the Zoning Board of Adjustments, subject to the procedures of the Board of Adjustment. i f4 !I j.; i Ordinance No. 76-2817 Page 9 t 8.10.40.16 SEVERABILITY. The declaration of the invalidity of <;ny part of this section shall not impair the validity of any part of the rest of this section. SECTION III. REPEALER. All other Ordinances or parts of Ordinalices in conflict with the provisions of this Ordinance are hereby repealed, j SECTION IV. SAVINGS CLAUSE. If any section, provision, or part. of this Ordinance shall be adjudged invalid or unconstitutional.,, such adiudi;cation shall not affect the validity of the Ordinance as a. whole or any"�seGj,Ignr provision, or part thereof not adjudged invalid or unconstitutional— SECTION V. EFFECTIVE DATE. This Ordinance shall become effective after 'I its final passage, approval and publication as provided .by law. I. It was moved by Perret and secoiided by. deProsse that the Ordinance as read'be. adopted, and upon roll call there were: AYES: NAYS: ABSENT: '1 — x _ Balmer „ i — deProsse x Foster ! x Neuhauser jl x Perret x Selzer x Vevera — Passed and approved this 2nd day of November , 1976. MAYOR ATTEST: City Clerk By Tha Log:.l Dc;:cc:tPti:nt ordinance No. 76-2817 Page 10 MAYOR I ATTEST: CITY CLER First Consideration 10/19/76 !, Vote for passage: Ayes: Perret, deProsse, Foster, Neuhauser , Nays: Selzer, Vevera I. Absent: Balmer 9I II , Second Consideration 10/26/76 !� l Vote for passage: Ayes: deProsse, Foster, Neuhauser, Perret Nays: Selzer, Vevera, Balmer Absent: none ;{ Date of Publication , II ! ja i� f ,I ! By V-3 L., I IIS 1� RESOLUTION NO. 76-393 A RESOLUTION ADOPTING THE IOWA CITY PLAN - TREE PLANTING PLAN AS PART OF THE COMPREHENSIVE PLAN OF IOIVA CITY, 1011A. WHEREAS, the preservation and planting of trees is in the hest interest of the well being of the residents of Iowa City, and WHEREAS, the benefits which trees can bring to Iowa City can best be directed by a plan, and WHEREAS, the Planning and Zoning Commission has recommended the Iowa City Plan - Tree Planting Plan for adoption, and WHEREAS, the City Council is desirous of adopting said plan. NOW, '11113REFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOIVA, THAT THE IOIVA CITY PLAN - TREE PLANTING PLAN is adopted as a guide to tree planting and as an element of the Comprehensive Plan of the City of Iowa City. It was moved by deProsse and seconded by Perret that the Resolution as read be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Balmer x deProsse x Foster x Neuhauser x Perrot X Selzer x Vevera Passed and approved this 2nd day of blovember 1976. ti ileLtld AYOR ATTEST: City Cler• City Of Iowa Ci MEMORAN M TO: City Council DATE: September 9, 1976 FROM: Rick Geshwiler, Senior Planno w( r_ RE: Tree Planting Plan and Ordinance The IO{4A CITY PLAN - Tree Planting Plan, Tree Regulations, an ordnance. amending the powers of the Zoning Board of Adjustment and an ordinance amending the Forestry Ordinance have been recommended for adoptioh by the Planning and Zoning Commission and by the Comprehensive Plan Coordinating Committee. These items were developed by the staff sof the. Department of Community Development through a series of public meetings and work sessions and have been modified by the Comprehensive, Plah Coordinating Committee and the Planning and Zoning Commission to meet the concerns expressed by residents and commissioners. A summary of the items and major changes which have been made from preliminary draft's follows: TREE PLANTING PLAN The Tree Planting Plan has been changed to reflect changes made in the tree ordinance and to alter the map and approved tree list.. Center Fold Out - 1) The legend on the map has been altered to delete.the designation "Arterial Streets - Buffer Plantings". a. The legend will carry the statement "A planting permit is. required to plant a tree in a street right-of-way." b. The symbol which designates Arterial Streets - Buffer Plantings will be changed to Arterial and Collector Streets. (These changes were made to incorporate a change, in the.ordiu,ance which allows buffer planting "along arterial and collector streets where buffering from noise is appropriate".) 2) The lower left-hand panel of the center fold out has been changed to reflect the changes made in the Tree Regulations andone typo- graphical error. 3) Lower right-hand panel of the center fold out has been chan8ed to incorporate comments made by landscape architects, nurserymen and commissioners, plus additional comments from the City Forester,. to broaden the selection of trees appropriate for planting within public rights-of-way. Additional changes on this panel were made to reflect comments of the City Forester and nurserymen. 0 -2- 0 Back Cover - 1I p HOW TO PLANT A TREE was changed to reflect the changes made in the Tree Regulations concerning protection of visual sight distance at intersections. . TREE REGULATIONS l e The tree regulations have been changed to reflect some of the principal concern of many home builders in Iowa City. The changes in the ordinance pertain to application of the standards rather than a change in ox,fginal standards. Major changes include: 8.10.40.11.8 Lots containing residential structures with less than two hundred (200) square meters (2,152 square feet) of surface coverage have been exempted from the required street tree plantings based on lot frontage. This change reflects the concern that the private homeowner should be given maximum ! latitude in the choice of species and location of t?sees within the property. 8.10.40.12.A The first two hundred (200) square meters (2,152 squaire, feet) !i of surface coverage by residential structures were e;iempted from the provision that trees be planted in a ratio to building coverage. Again this change reflects the concern that the private homeowner be given maximum choice, 1f 8.10.40.12.8 6 $ 7 Subsections 6 and 7 were added to allow for meeting the requirements of this section with redevelopment and, new development. Subsection 6 allows redevelopment an optional method ofmeeting the requirements, if total redesign of' the site is not desirable. Subsection 7 establishes cri,�eria. for the Planning and Zoning Commission to accept innovative design in lieu of strict compliance with the provisions' of parking lot design. ADDITIONAL POWERS FOR THE ZONING BOARD OF ADJUSTMENT it This ordinance establishes new powers for the Zoning Board of Adjustment so that they may hear appeals of the Tree Regulations. i„ AMENDMENT TO THE FORESTRY ORDINANCE I This ordinance makes consistent the provisions of the Forestry Ordinance and the Zoning Ordinance's Tree Regulations. �!I Thet Iowa City Code (Sectiieh I.IO .A0) roqu.ires that troes,bo- planted with, development and redevelopment of structure's, drives and Parking areas in tine following situations: 1) Along, streets*,, a miniiiium.of one (1) tree for every ten (10) meters (32.8 feet)' of lot frontage, to be printed within. the street right-of;way or in the front yard area, 2) For residential use's*„ a.minimum of one (1) tree for every fifty f(50) square meters (538 feet) ofbuilding, coverage in excessof200 square.metexs. 3) In parking lots, to scparate,parkfing areas, from public rights-of-way, drives and buildings, for safg, traffic movement and in the interior of ;parking areas so no more than nine (4) parking spaces are in a continuous row. '(For ;further information on parking lots see Iowa City, Towa - Guide to Parking Lot Laiidscaninj *Residentiai lots with less than two hundred (200) squire meters I(2,152 square feet) of building coverage are exempted from these requirements. Street Tree Planting Regulations Trees required to. be. planted in public street rights-of-way must conform to these additional requirements; 1) that tilespeciesto'be,p'lanted is listed on the, appropriate Street free List; and a planting permit has been obtained, 2) that the tree, is located; a; minimum; of one (1) meter (3,28 feet) from the curb line of a street, 3) that a tree within public;eights-o€-way is not located within ton {1'0)' meters (32.8 feet)' of til intor$e;;tio# of',the., rights ;of -way of ,publ=ic sti;eets',. o> within ten (10) meters 024'feet-';of. the intersection of the :@u;�b,line of .t i,ccvj or tr,vs qu.t;sxdq public ri located within a two (Z) §.ides, ten feet) measurod al 4) that trees planted:�i of -way are, spaced s'p than five .(5)' meter's another tree ,within6, t except along arterial streets, where; buff r.1 appropriate in. whicI he .lociitea go, as toi�p tin'uou buffgr.spac -d clo:serl; than two, q:i,Ili 'to another ttee Witj,,il 5): that .ng ,tree ihe pja pt hetWeeii the sidewalk 6), , of a � mla;r im Lisa 1. Arterial aid Colleetbr SLreet9 (;i.ee MAP) a)Small Trees CHERRY, Black CRAB APPLES (selected) HAWTHORNGS (small varieties;) MAPLE, Amur "edge PEAR, Bradford PLUM, Flowering (Treoform) b) Large Trees ASH, Autumn Purple* Green White I IACKBERRY HAWTHORNES (large varieties) LINDEN, Crimean. Little -leaved LONDON PLANE TREE KENTUCKY COFFEE TREE MAIDEN HAIR TREE (Gin), ZO) MAPLE„ Norway (varieties) OAK, Red Scarlet PINE, Austrian* Ponderosa+ Red+ Scotch+ White+ SPRUCE„ Serbian+* 2. Neighborhood Streets (see Map) a) Small Trees. All trees in la plus: AMERICAN HORNBEAM LILAC, Japanese Tree MAGNOLIA, Kobes Saucer REDBUD, Eastern b) Large Trees. All trees iA lb plus: ALLEGHENY SERVICEBERRY ASH, Red KATSURA TREE* LINDEN; American MAPLE, Black Sugar OAK, Black By Pin Shingle White PINE, ,Tapanese $lack* SPRUCE, Black All s, Colorado+ Norway} *New to area. Hardiness not yet proven. +To be used as buffer plantings. Recommended Varieties: CRAB APPLES - Beverly (pink), Japanese Flowering Crab (pale pink), Royalty (crimson to purple), Sargent (white), Siberian (white), Snowdrift (white). Il1WTHORNES - Lavelle (mall), Cockspur, Washington (larger). NORWAY MAPLE - columnar, globehead, schwedler. PLUM - Newport, Thundercloud. I CHECK REQU!nr-r�IENTS:Op THE TREE PLANTING PLAN AND LOCA'T'ION OF UTILITIJ:-:$. GET ,A TREE PERMIT, IF NEEDED. RIGHT-0F.v&,Y,LlN(: min„ city of Iowa Cia DATE: October 29, 1976 TO: City Council FROM: City Manager RE: Material in Friday's Packet Memoranda from the City Manager: a. Construction Costs for Handicapped Ig54 b. Citizen Inquiries and Complaints ICt$5 Memoranda from the Director of Public 14orks: a. Meeting with Cross and Dryer concerning 7th and Glendale 11S(. b. Transit Garage Ventilation c. Ralston Creek Coordinating Committee meeting minutes Iq S 7 d. Sidewalk Problems on Brown/Dubuque and Ronalds/Dubuque jq,1 e. Stormwater Management Ordinance Memoranda from the Department of Community Development: a. Housing Rehabilitation Staff (Julie, Vann) I 41 b. Urban Renewal Activities (Paul Glaves) 141&2. C. Urban Renewal Finance (Paul Glaves) 19 6 3 Summation of presentation by Lyle Seydel to the City Council regarding minimum housing codes and code enforcement. 0 6 H Letters in reply to correspondence on recent Consent Calendars: a. bis. Elaine Shepherd I q L.5 b. Mr. Jerry Holmes 11116 6 Letter from Kathryn E. Fuhs regarding service requests. fq 67 Letter from Willard L. Boyd regarding stop signs on Madison Street. Letter from Johnson County Regional Planning Commission regarding a report prepared by the Commissions Subcommittee on Specialized Transportatioin for the Elderly and Handicapped. 1`%69 Monthly report for September for the Department of Community Development, /,9740 Agenda for November 4 meeting of Iowa City Riverfront Commission. / 9 Tj' Agenda for November 3 meeting of Committee on Community Needs. Calendar for November, 1976. YoWw y �4 kblic L.�bhwR FV 77 G00s /473' I ,City of lows G1 MEMORAN& M DATE October 28, 1976 TO: City Council FROM: City Manager RE: Informal Session Agenda 19 1:30 - 4:00 P.M. 1:30 P.M. - Review zoning applications 1:45 P.M. - Review Council agenda 2:00 P.M. - Council time 2:15 P.M. - Status report on urban renewal Discuss redevelopment issues in months ahead Jovember 2 1976 7:30 P.M. Regular Council Meeting November 8 1976 2:00 - 4:15 P.M. NOTE TIhffi 2:00 P.M. Review zoning applications 2:15 P.M. - Review Council agenda 2:30 P.M. Discuss traffic on Court Street 3:30 P.M. - Discuss draft of Parks and Recreation Ordinance 4:00 P.M. - Council time November 9 1976 7:30 P.M. Regular Council Meeting Pending List Model Traffic Ordinance Alarm Systems - Police/Eire Anti -Trust Ordinance Campaign Finance Ordinance Design Review Committee Authority Parking Policy Resource Recovery, Coralville and University of Iowa Review Title XX with Bob Hibbeler 3/8 Risk Management Pending Litigation Clinton Street Modules City of Iowa: City MEMORANDUM DATE: October 29, 19176 TO: City Council FROM: City Manager RE: Construction Costs for Handicapped Several weeks ago the Council asked to be informed as to the costs of making an apartment accessible. The Public Works Department Inas obtained figures from two contractors who construct a considerable nutber of apartment buildings in Iowa City. The average total construction cost per apartment unit is $16,250. Therefore, the added cost fot making the apartment accessible is 10.2% per unit. However, in a ten -unit budding', where the requirement is one accessible unit, the increase would be approximately 1%. Exterior Doors (includes slab) $ 225.00 Bathroom fixtures 175.00 Grab bars 47.50 Interior Doors 55.00 Alternation in interior layout 135.00 Exterior sidewalk 150.00 Exterior grading (includes retaining; walls) 275.00 Kitchen cabinets 600.00 TOTAL $1,662.50 •City of Iowa Ci ME MORANDUM DACE: October 29, 1976 TO: City Council i FROM: City Manager 1V - RE: Citizen Inquiries and Complaints ti Attached is a copy of a memorandum to all City employees along with the.. Policy outlining procedures to handle citizen inquiries and coipplaintS4 The purpose of this policy is to provide a procedure for speedy arisWerS to inquiries or complaints and to provide a. follow-up for checlan we problem areas within the City. This policy also allows the Citany abreast of citizen needs. y to •City of Nowa Cup MEMORANDUM DATE: October 5, 1976 10: All employees FROM: City Manager W1/ RE: Citizen Requests for Service We think that there are ways in which we can toot our ho a good job for Iowa City citizens. EncI,osed itoos a rn- about; doing that requests for services received from citizens procedure ' and a follow- for ensuring various citizens9ueWelhopelrhathich will be sent out pTO�tly �Pred that we will continue to strive to procedures willpindi a$elto itizens they feel we are doin a give good service 8 good job. and be sure that As 'any of You will be involved with telephone service Process n the thatices, we think it is important that requests: or iii Your efforts and we o may answer citizens, YOU loio'h' "'hat ,the pe this will helpquestions. The City appreciates You. As always, if you have any questions concerning this a matters concerning City services, please let me .kno approach'Or other W. p•S• The service requests that we are receiving from you are good. 1Ceep, them coming. POLICY FOROAPLAINT AND INQUIRY HANDLING 1INA CITY The following procedure is adopted to obtain an efficient complaint and. inquiry handling system. 1, If a call comes in for a specific person within a specific department it will be connected to that person's telephone line. The switchboard operators will make every effort to, channel calls of a vague nature to one of the persons names In the following paragraph. '1110 purpose of this is to avoid before 0theygreceiventheothree orassistance the our different individuals 2. The switchboard operators shall channel all complaints and; inquiries that are not specific in nature in that the calker does not ask for a specific person or department to the eYteh- sions in the City Manager's offices, 200, 201, 203, or 204. 3• Routine calls regarding information on streets, refuse enand traffic will be directed to the service building, 277. In instances of heavy snow and ice 'the procedures by the outlined in the manual dated 1976-77, prepared depart- ment of Public Works, will be followed. 4. An easy, central number shall be made public so that the citizenry can be aware of a number to call when they have 354- complaint or wish to inquire about some City service(s). 1800 5, The person answering the referred to in paragraph 2 and � will make a record of the call on a Service Request Form or on a Division Report Form. Call backs will be made on all inquiries or requests that do not relate to a routine item such as late refuse'collection or street patching. Call backs will be made on non -routine items within if received recOn eived on aIf the wee and on the following Y matter will take several days or weeks to resolve, the caller will be notified of that time estimate within the 24-hour or weekend call back period. Each item will be checked on. the estimated completion date and if the problem hasn't been, resolved the reason for delay will be determined and the original caller will be notified of the reason for the delay and will be given a new estimate on completion, written responses will be made in any instance when the, caller can't be reached by phone, if: the caller requests written response or if the matter is complex. Also if the item;is of tgeeral on members tof0the CityOCouncis of l and department response lheadsd be �.listiibuted 6. A monthly survey by mail shall be established wheruesteby ranai'e£lyy' selected addresses each month will be sent a q the purpose of soliciting citizen assessment of City services. The total number of addresses selectedper moat Twill beeped• approximately 100. A copy of u is v THE GOAL OF THE CITY OF IOWA CITY EMPLOYEES IS TO PROVIDE EFFECTIVE A(iD EFFI:;CIENT FOR YOU. YOU CAN HELP US DO THIS BY FILLING OUT THIS STAMPED, SELF—ADDRESSED QUE AND RETURNING IT TO US. ALSO, ANYTIME YOU HAVE QUESTIONS. CONCERNING CITY SER4'IC CALL 354-1800 AND ASK FOR THE SPECIFIC DEPARTMENT OR IF YOU AREN'T SURE ASK!FOR TI MANAGER'S OFFICE. THANKS FOR YOUR ASSISTANCE. HAVE YOU MADE A SERVICE REQUEST TO THE CITY DURING THE PAST YEAR? IF SO, TO WHAT DEPARTMENT OR DIVISION (PLEASE CHECK). ❑ ANIMAL CONTROL ❑ LIBRARY ❑ RECREATION ❑ CODE ENFORCEMENT ❑ PARKS ❑ REFUSE ❑ FIRE ❑ POLICE ❑ STREETS ❑ HOUSING INSPECTION ❑ POLLUTION CONTROL ❑ TRANSIT WERE WE COURTEOUS: ❑ YES ❑ NO WAS YOUR REQUEST HANDLED: ❑ IMMEDIATELY ❑ WITHIN 014E WEEK WAS THE RESULT SATISFACTORY? ❑ YES ❑ NO IF NOT, PLEASE EXPLAIN WHY. WHAT IS YOUR GENERAL REACTION TO CITY SERVICES: ❑ VERY GOOD 1 ❑ GOOD ❑ ACCEPTABLE OTHER COMMENTS OR SUGGESTIONS FOR IMPROVING CITY SERVICES. SINCE ELY NKE'Ajtpf$BAi. CITY'RANA, Ry ICE$! 1: Oi NA R.E _ PLEASE CITY i URS ❑ YES. ❑ McT. ❑ WATER ❑ OTHER ❑ WITHIN ONE i [b LONGER TO: Neal Berlin FROM: Richard J. RE: CITY .OF IOWA CITY DEPARTMENT OF PUBLIC WORKS MEMORAN0" DATE: Meeting with Lowell Cross and R.L. Dryer concerning 7th and Glendale, October 25, 1976 The meeting was attended by Mary Neuhauser, Max Selzer, Harvey Mille ,.. Mr. Cross, Mr. Dryer, Jim Brachtel and Dick Plastino. Mr. Cross stated that there did not seem to be enough policenieri for enforcement and that cars were speeding coming.froin the viest. He. told of spinning tires and the danger to small children due tothe fact that cars were going over the curb and up onto.the grass. Mr. Dryer commented about the high traffic volumes destined for the Mall. He also stated that their particular location was in �i bad spot since it is between City High and Regina High School. fie talked about the early release which let many children out on the highway; walking or on bicycles, all in conjunction with high traffic Volumes: He stated that they had considered traffic signals, children, at play signs, four way stops, but had dismissed! these because of high cost, or lack of effectiveness. He asked what it would cost to put on enough policemen to have traffic enforcement a prime function of the City. Chief Miller stated it would be in the range of $500;000 to have a fully equipped and staffed traffic squad. Discussion then centered about the effectiveness of a:"Cauti;on" or "Slow" sign or a number of stop signs. Mr. Plastino banded ;out,.a report indicating that stop signs had been tested and found to be ne#fective in controlling speed. Discussion was made of additional one-way p.airs such as College and Washington to funnel traffic into Miscatine;rather than over to 7th Avenue. Mr. Plastino stated that he thou glit this would be very difficult to pursue since it .involved a shifting of traffic volumes from one area to another area and residents; of thg other area would react poorly to such a solution. Mr. Cross then talked about speed bumps and said they had disregarded, those because of some obvious disadvantages; however, he didfeel there was merit in a tumble strip, directly at the stop sigia an perhaps in advance of the stop sign. A.discussion of rumble bars insued and it was decided that Mr. Cross and Mr. Dryer woullal travel; age 2. itry Clendale Mer re: 7th Fi tg.w/Crss October 27, 1976 and see if they could tolerate speed rumble strip apparently the Lexington Street sp talk to Charles Wunder who ited the sound. They also decided to ton in action and has on Lexing speedo and in fact, mayover has observed the rumble strips o le et out of travelling that they are ineffective in controlling P increase speeds due to the thrill people g the rumble strip at high speed.Dryer, and it was decided that Mr•O the,rwnble At the conclusion of the meeting, with, Mr. Cross would examieethe o 1Lexi gton Street advantages talking strip by observing eirience Mr. Wunder• The Traffic Engineer would look owns a research data on rumble strips to determine whether other towns have had exp with these. p,Tp:bz Miller cc: Harvey Jim Brachtel CITY OF IOWA CITY DEPARTMENT OF PUBLIC WORKS MEMORANDUM DATE: T0: Neal Berlin City Council FROM: Richard J. Plastino RE: Transit Garage Ventilation 27 Air contamination in the Transit Garage presently rises to high levels during the start up of buses .in the morning. This creates a; problem both in the summer and in the winter since there are no means. to move air through the facility except one very small fan at the east end of the building. In order to provide proper ventilation, we have examined three (5� alternative means of ventilating the building properly. These are as follows: Option H1: Install four (4) exhaust fans located at the high point of the roof. When these four fans suck all,the pol- luted air out of the building, cold air from outside is Sucked into the building. Option 01 provides for heating of th>;s cold air before it enters into the building. Cost of this. option would be $11,500 plus approximately $4.00`per day additional heating costs. Option i2: This solution would be as described for Option #1 with the following exception; the make-up air unint and associated duct work would be omitted and six (6) outsides air louvers with motorized dampers would be used to pToV de. 'fresh air into the building. The drawback.to this system.i,s that it will take a much longer time to re -heat the aix 'after it comes into the building. This will create uncom£ortble working] conditions for the mechanics until space. temperature 'can ,re- cover to normal. It also provides the potential of freezing existing water and air lines, if the fans are in -operation for any extended time period. The cost of this System would. it be approximately $8,500. Option N3: Option k3 is about the same as Option #i2;'howevet,, the t two overhead doors would be used in place of the Six outside air louvers. The drawbacks are the same.as noted in Option. #2, plus, there is poorer air circulation since the fresh; air, would come in only from the ends of the building. This work could be done for approximately $7,000. r • �I page 2. Transit Garagentilation October 27, 1976 h It is difficult to make a rational decision on which;opt%oi1 to cia�, We know that both the transit garage and the service: building are k, obsolete and must be replaced; however, it is unwise to follow a I pattern of no expenditures at all on these .buildings since we may, end up five years from now with no new building and totaZlkr decrepi j� facilities. The best course of action 1 can recommend is tglexpend the necessary funds on the buildings to ,keep them functional and' press very hard toward replacement of both the transit garage and the service building. ji Approximately December 1st, a report will be submitted to you out l>`' all of the options concerning new facilities. Even if the q! deci� �� to build a new facility today, it would take approximately one to �� two years to get the building up and functioning; therefore„ I am for+ed to recommend that we proceed ahead with one of the optiolis listed jf it above for correction of the ventilation problems in the transit garai4r' Option #1 seems to be the only feasible solution that will ventilaie.,111 the air and keep the temperature inside the transit garage at an acceptable level for worker comfort and performance. In summary, it is recommended that the City proceed t,th Option #1 and allocate approximately $11,500 for construction cgsts approxi mately $1,000 for engineering fees and work proceed ojicQ this project 1 j immediately. i d RJP:bz :•, Ij i ii J •iii i CITY OF IOWA CITY DEPARTMENT OF PUBLIC WSKS DATE: Neal nerlin �I TO: City Council FROM: Richard J , Plastina " i RE: RCCC Minutes tII !r Camtee the Minutes of the Ralston II Attached are Creek Coordinating meeting of October 27, 1976. i i. i, • i i a ii I t it l RJP:bz MINUTES RALSTON CREEK COORDINATING COtiKI'ITEE 1 OCTOBER 27, 1976 In attendance: Julie Vann Ben Barnett Jane Jakobson Helen Cavanaugh Ed Brinton Jim Hall Maria Ahern Ai Glenn Boutelle Dentis Showalter Bruce Glasgow �! Carol deProsse Betty Iossi Fredine Branson Audrey Scott it Ben Barnett of Powers -Willis and Associates discussed the objective stat emergs_I, and proposed policy statements to be included in the Watershed Management j? Plan Study. One of the policy statments declared that it would be desirable) to prevent future encroachment on the flood plain or the fla�dwa decided that this will have to be a policy matter to be discussed a It was length. fi sane ,,i There was a question as to whether fish life should be given much I and consideration in Ralston Creek. Priority Be, Barnett presented a map showing trends in land use development ori Ralst I Creek. There was a change to commercial from residential, use in vara.ous:aii Of Ralston Creek. Mr. Barnett felt that this, should be encouraged. fie next discussed the effect of flooding on the land values and referred .to the Barnard Study. A map was shown indicating land use in the rural area. Mr. Barnett. .pointed: out the scattering of rural housing. A map was. presented shoi�ime the,aXeed e sanitary sewer back Up. Mr. Barnett said L'hat, a report being prepared by Possible and tion would outline more specifically the exact problems and Possible solutions to the sanitary sewer back up. Powers Ed Brinton of various bridge rigs and Associates presented a map indicating flood elevations of various bridges in the community at the 10 -Year 100 -Year Flood. He pointed out various areas in town that were isolated because of this flooding. flood dtLa the Mr. Brinton presented a map showing all potential storage site areas that had been discussed in the past. One of the major temporary detentionas was in Hickory Hill Park and there was discussion about the difficulties areas locating a temporary ponding area at this park.of r page 2. • • Minutes-RCCC October 27, 1976 The Committee discussed funding for next year's HCDA program. Mr, Brinton pointed out that the most immediate need that could be identified was purchase of land east of Scott Blvd. for two (2) temporary storage areas. These tem- porary storage areas could serve a duel use as storage area/open space.. Dennis Showalter indicated that they would not be overly desirab16 fof park, land and should be designed as open space rather than park. A meeting yasset' for November 9, 1976 to present more detailed figures on the expected 11 cost; of obtaining this land. The meeting was adjourned at approximately 10:00 P.M. Respect 11'�t����G✓ ,i Richard J. Plastino Director of Public Works RJP:bz CITY OF IOWA CITY DEPARTMENT OF PUBLIC WORKS MEMORANDUM 0 DATE: October 27 TO: Neal Berlin City Council FROM: Richard J. Plastino RE: Sidewalk Problems on Brown /Dubuque and Ronalds/Dubuque There are various problems in this area with deteriorated sidewalk and lack of handrails. We have written appropriate work orders to install handrails and replace sidewalk on City ground with the Street Division personnel. Deteriorated sidewalks on private land must be repaired by the owners under City ordinance. We will send the appropriate owners notir�es to repair the sidewalk and give an adequate amount of time for this work to be done. If the property owners do not wish to repair the sidewalk, the City will cause the work to be done and the costs, of repairs will be added to property tax for that property owner. CITY OF IOWA CITY DEPARTMENT OF PUBLIC FORKS MEMORA -NDUM DATE: T0: Neal Berlin City Council FROM: Richard J. Plastino RE: Stonmvater Management Ordinance On October 18th, 20th and 21st, a short course was held to teach consultants in Iowa City the techniques of stonwater detention I. ! design. The instructor for this course was William Lindley,, Mr. Lindley owns Lindley & Sons of liinsdale, Illinois which is. a con- i1 suiting firm that practices design of stonwater detention. I� r Mr. Lindley presented a brief:, but comprehensive review of Three (3) methods of stormvater detention. This coursework should give con- !i sultants in the community a good start toward learning the techniques of stormvater detention design. Detention design is a complex subject .I and it should be expected that most consulting firms will teat least one to two years to become proficient in the design. This means 4 that the first several subdivisions constructed under the mew ordinance t will probably incur higher engineering costs than normal until designers 6 work out techniques that allow them to complete the design quickly.: i Wo design booklets, specifying City requirements for erosion cont'r'ol and stonwater detention are being roughed out and will be+teady !i approximately the end of November. This particular portioniof our ;I schedulq. transition to stonmvater detention is about a month"behind �j l City of MEMO TO: Neal Berlin, City Manager Iowa Cit• AND DATE: October 20, 19 , FROM: Julie Vann, CDBGProgram Coordinator RE: Housing Rehabilitation Staff I am pleased to announce that two of the three housing rehabilitation employees have been hired to begin work November 1st developing service area maps, lists of structure occupants, and lists of contractors. They will also begin an intense training session with Mike Kucharzak. Jim Leighton will be the program supervisor. He has been a resident of Iowa City since 1972, employed as an engineering technician with local engineering firms. $e has a strong interest in urban planning and housing and has been slowly ,completing an M.A. in geography at the University of Iowa. Ile has a lot of enthusiasm„ a'lavel head, and experience with both financing and construction. Steve Burns will be the construction specialist. He has been a resident, of Iowa, City for most of his life, and employed for seven years as a carpenter for commercial and residential new construction, remodeling, rennovation, and repair. He has a B.A. in psychology and enjoys working with people. His knowledge, exper'@nce, and. enthusiasm will make him an asset to the program. The finance specialist position is currently being readvertised. Hopefully it will be filled within two weeks. JV/ssw i City of Iowa: City DATE: October 29, 1976 TO: Neal Berlin, City Manager Dennis Kraft, Director of Community Development FROM: Paul Glaves, Redevelopment Program Coordinator RE: Urban Renewal Activities 1. Following is a list of Urban Renewal Activities carried out this week; a. Conducted meetings regarding sale of land :in the east half of Block 101. b. Continued review of a draft contract and draft deed for the sale of the College Block building. Continued work on the assembly of information required for inclusion in the solicitation documents. c. Continued work on the problems with abstracts to property owned. d. Reviewed the results of the Relocation Monitoring performed by HUD. Prepared to provide a reply to HUD to clear discrepancies noted. e. Reviewed the status of the project re -financing and project budget to reply to a HUD letter of inquiry. Began preparations for a submission to HUD justifying budget revisions necessitated by the Carter decasion. f. Completed and executed the termination of lease and the new le4se for the Goody Shop, "B", Clinton Street Mall. g. Attended a grievance hearing regarding the Voss Petroleum Co. Relocation Claim. PG/ssw &ORANm ltyof low' O Ci n�� --��- DATIE: October 19, TO: Dennis Kraft, Director of Community Development ;. VNeal Berlin, City Manager FROM: Paul Glaves, Redevelopment Program Coordinator i RE: Urban Renewal Finance f! i !il 1. We have submitted the proper forms to the 11UD Regional Office for the December Refinancing. We originally submitted the forms, asking for a bond sale of $1.6,��' million for one year. This was changed by the Regional Office to $1.61; miilioll _ for 9 months, with the subsequent refinancing to occur on August 19, lg77. 2. The reduction of our debt level is shown below: i) $4,472,000 current debt 800,000 Land sales to City j -1,894,883 Special drawdown - 259,360 Cash on hand (including University land sal; $1,517,757 Subtotal '!- + 95,243 Interest: Expense and Cash required $1,613,000 December refinancing j I; 3. Concurrent with the refinancing application, it was necessary to submit a new i! project budget. HUD requires a budget reall.ignment whenever any line exceeds. h 110% of the budgeted amount. We had estimated (mrlier that thejR-14 project budget would be fully expended by December, 1976. Current estimates indicate, �I that the budget will be fully expended in February. The $600,000 allocated £ro�� j' c 'CDBG funds will be expended, following the depletion of the 11-14 pioject Funds.,,, The budgeting for the project anticipated those areas where fund's will be expend}1 first. The new budget submitted to HUD transfers funds from lines not to be ;!�� expended by February, into areas where expenditures will be expended prior to, February. A copy of the new budget is attached. 4. I have estimated the land sales revenues which will j be necessary to re -pay the project notes completely. December notes: b $1,613,000. Repay CDBG Program: 800,000 !j Interest Expense: 1,613,000 @3.25% - 252 days = $36,200 1,215,000 @3.25% - 1 year = 40,000 $76,200 76,200 !i $2,489,200 Less balance R-14 Grant (with 5% withheld pending audit) 316,156 14 $2,173,044 This compares with $2,178,387 existing prices on land in inventory., Until new 'If appraisals are obtained, we are uncertain what the value of land in inventory will be. n__•, _r.n � Bildad Qunau Na. e3.R9a], � 24t: n OJEC1; 1 Y -- I Towa ley, Iowa U.5. DEPARTMF'NT OF HOUSING AND URBAN DEVELOPMENT PPoOJECT NAME ' City — University of .Iowa e URBAN RENEWAL PROGRAM PROJECT EXPENDITURES BUDGET PROJECT HUM139A 1000E;N Iowa R-14 110 j. INSiRUCTIONSI initial Budget. Submit original and 4 coples In Binder No 1, and copies In remaldinj!Blnder ailbaitted )', to BUD. Revised Budget: it with amendatory application, follow "Initial Budget' Instructions. Othiriwi1e, sululth LII original and 4 copies to BUD. I DATES OF BUDGET APPROVALS (Complel, forrev(r(on only/ Budget No. ),_.Till)' 9 _. 19_2-,2— Latent Approved Budget (No. -2—), SL>Ptember 19_;,)4 t,� ( TO BE COMPLETED BY LPA 10 NE t C"PLETED iI USE ONLY F01• REVISED "nr:EY M- Nilo ii (� LINE ACTIVITY CL ASST FICATiOIfr LPROVI w C� t,"TBUDOuo pCgUGSTL'D FOIL 7il,OO[7°, wpefltlVey.FOa. NO. wPPnovko uuoaeT I. _ t•on t I __MONTHS (a) (b) _MONTNS I TOTAL SURVEY AND PLANNING EXPENDITURES t . = estimated (Incurred,,andI�«°e:tea S 308,299 s f 308,299 ndvmlcentorpsyment6e dote) (1401), 1403, 1404) PROJECT EXECUTION EXPENDITURE& 418,745 51,2:55 470,000 1; Administrative costs (1410, 1475) 2 3 Legal Servir,en(1415.02 through 1415.05) 55,575 91425 65,000 ----------------- 4 Survey and pl.nning ( 1430) 20,000 D 20,000 - II l S Acquisition axpennen (1440.02 through 1440.06) 125,550 19,450 145,000, r' I 6. Temporv/y operation of acquired property— Prolll (—) or Lone IN (1448) '—Z32,052 (232,052) )j 66 Amount fegludod In Llan 6a an red entalc tax f L 1 1 43,000 I f� ,I crediin(144g.03D) 43,000 )II 7 Relocation, excluding Rrlocalion Paymenta (1449) SII e She clearance—Proceeds(—) or Cont (1450) 442,079 3.2 07 430,000' ! 9 Project improvements (1455) 256,545 153,323 103,222 10 Dfapos.l, lease retention conte (1445) 28;095 36,905 65,000, II Rehabilitation, exclurlirot 0 Rehabilitation Cramn(1460) Iz Interest (1a2o.a.14z0.oz) 945,000 225,0100 1,170,000 i 13 Other income (—) (1449) (-1(366,731) (44,581) I—) (411,3],2) I-) F For . proi.ct on . tWe.•fmurh. upit.t [r.N b. d. with llnttd p.f.et ca.ta, .attar ..r. on Lt.*. A thnu[h ab. it I �I i li I i 14 Subtotal of (slime 2 t/unuRh 13, f 14 2 56 97.0 3'( 100, 3 2 05'61 910 3 subtotal 6b) Lino 661 '—jl-- Contin}I ,neirn/(nr Cnlamn /cl. ,m[ m exceed !s%oJ Line 14J 157. Real emritc,parchosen (1440.01) r > TO OE COFIPLE'( :LPA CO9{,L l;TED IS USE ONLY FOR AEVISeq BUDGET .04 (5,049) 105„049 EYjitUD '. 16 BUDGETACTIVITY 17 11,11011CLASSIFICATION 1ATesr ADJUfT•eErti nEQUES,TED FOFIF- 101,697 InuoceT _ MOHT9!1 MONTHS City of: lolaa City �l.cear PuMMir Ase cy nrt-nbnr 4 1967 li 11y /-�r,, IL'- to VI,.K, Y Dare.---�trnm_ urs Of Auohon sed office, hili rar tar nP Finnnrc( Title HUD APPROVAL The Project Expenditures Budget is hereby approved In the amounts and for the time period shown in Cojumh (d), The project shall be completed by 19—. Owe Sianwwe Tltle t Subtotal of (slime 2 t/unuRh 13, f 14 2 56 97.0 3'( 100, 3 2 05'61 910 3 subtotal 6b) Lino 661 '—jl-- Contin}I ,neirn/(nr Cnlamn /cl. ,m[ m exceed !s%oJ Line 14J 157. Real emritc,parchosen (1440.01) r > ,t000) , , IS 8,0671 .04 (5,049) 105„049 3,018 9,210,0010 16 9,104,951 17 Project innpection([.$]a) 101,697 101,697 IB TOTAL. PHOJECT EXECUTION EXPENDITURES (sum of LinrJ 14,15.15, and 17) _ 11, 371, 625 _�j 11 371 62$ 19 TOTAL PROJF(:(' EXI'END]TU)Ih:S (ITEh1'i OF311, GROSS PROJECT COST) (Line 1 plus IS) 679,924 3 9) 311, 679,924, _ 20 Relocation Payments 100% reimbursable to LPA (1501) 3 $77.286 3 Q) 3 877, 2$t? .3. 21 Rehabilitation Grants IDOS reimbursable to LPA (1502) 3 0 3 3 i , Jn 22 _ - i f 3 i Approval of the Project Expenditures Budget In the amounts and For the time period shown in Column (c)” is hereby requested. City of: lolaa City �l.cear PuMMir Ase cy nrt-nbnr 4 1967 li 11y /-�r,, IL'- to VI,.K, Y Dare.---�trnm_ urs Of Auohon sed office, hili rar tar nP Finnnrc( Title HUD APPROVAL The Project Expenditures Budget is hereby approved In the amounts and for the time period shown in Cojumh (d), The project shall be completed by 19—. Owe Sianwwe Tltle t • ,� i 1, tr'scl SUPPORTING SCHEDULE PROJECT IMPROVEMENTS CHARGED AS PROJECT EXPENDITURES TO DE COMPLETED BY LPA TO BE COF1Tt E.TE.D } J IDENTIFICATION —t HARLIE To PROJECT BY HOD tt TOTAL CO"aT Ai AMOUNT AMQUfi'T F1013,221 iStreet improvements, pedestrian ways, public open space, public facilities improvement 100 103,221 I. Survey, engineering, design, and supervision 93,362 2. Utilities improvement (sewer) 556 3. Publication, of invitations for bids, plans and specifications 1 211 4. Construction, Mini park pedestria amenity areas 9,092 ('TAL PROJECT IMPROVEMENTS TO bF. .HARGED TO n'EM 1 OP CROSS PROJECT COST 100 93,362 100 556 100 211 100 9,092 3 S Jt li. SUMMATION OF PRESENTATION BY LYLE $EYDEL TO THE CITY COUNCIL 25, 1976 INFORMAL SESSION, OCTOBER Minimum Housing Codes and Code Enforcement The need for minimum standarddtpsolback ciestwerebes,;tab1'shed Here in the United States, public prohibiting the use of wooden chimneys and thatched roos which caused frequent fires wiping out blocks of buildings. � As cities grew, basic sanitation caused problems And,laws were passed requiring privies to be located more than twelve feet from a public street, enclosed and.screened. These and type laws or regulations continued to increase in number_ coverage to include not only type of structure but included j. ventilation, light, drainage and plumbing. It is, to ensure that these essential items protect the health, safety and gations Of people. In 197, the: welfare of larger congreJi first federal legislation was passed and elimination of: slain. 1 ' areas began under federal guideline; and with financial; lJ assistance. Publicly assisted housing became a reality the federal level. in 1949, slum clearance on a' p scale in the form of urbanorenewal, nencedorhood 4evesgpment ;;� and similar categorical programs programs and the Housing Act of 1959 came the requirementc or ,l applicants to develop a comprehensive ousinnganddlUxbanaD?velo program. In 1966, the Department of H, g Ment was created. It Was thenthat meantnth, os thea the pass word and, applied applying for federal funds for urban renewal, neighborhood development, publicimprovements, grants and the many Other categorical programs, required submission and enforcement II of a "workable program". An integral part of that "Workable program" was adoptdn;of s and a housing code as minimum housing standarda means of enforcement. Iowa City did just this by enacting the riinimumj was Housing Standards in 1965. Much usindialogue Inspectors wereoauthorizedl� Housing reduced to writing and two g 1 token effort and with well chosen wO44s, •sat{ sfiSd This was a we,our ef!for.t H.U.D. that we did in fact comply. In reality, and time spent went towards puttermitteding out thinspegltinge fires dthe spond ing to complaints and, as time p larger apartment complexes. Actually, our code 'enforgement, .! efforts were diluted and ineffective. ration processes for FY 1977, three During the budget prepa additional inspectors were authorized. Dollars for their' salaries were allocated from the HCDA funds being received '' -2- by the, :city. Certain strings were, attached' to this procedure, the primary one being that am indrea'sed.code enforcejnent effort would, be effected within a designated area. This same area has .be.en submitted with each, year's appli,dAti'ori 4or HCDA,funds.. This, .area ,was. sub -divided Into smali'er. 3leas and a! house to house inspection program -was initiated::in February 1976. Four inspectors:.were o'n'board by January 19, 1976. The fifth .was added on 'March lst.;.and this. 'Was ,later! reduced to four in April. In the way o£.summary andreontrast, the following figures, are provided;: Inspections performed' 1975; 2.86• struct.ures',. 24.87 units, with a reminder that there were only two inspectors.They also handled house moves and' performed some .fun'ction's. wit :[Irba�1, Renewal., lnspections, performed. thru October 1i, 19.76; 1;:2,9.4 :st4u6tures, 10,774 units. These figures :don:'t..m;ean. too, much,'exce,"pt that four persons have been doing lots of work. What I would I` e to .point. out is the, increase in .the, ,number or!.p rcenti'of compliances achieved during the; period, from:-F.ebruaryy, ;1916 to September 1976, For.example,- only eight. percent .of the: 'units met"requirements in .February. Nearly thirty-three :pe,'kcent in September. This can be accounted for by rei:itspection's:and owner and in .making necessary, e .repairs:. 'Thesrsp'60, very. 'strongly for the, effectiveness; of i;he.,program. and 'you, can !be- assured the increase in compliances. will ,contihue. Now I would like to address our code and its current status., You may well recall that Chapter 9.30 was rewritten by the Staff and the Housing Commission and submitted to Coui(icil in June, 1976. I am the first to agree it had many faults and perhaps was mishandled. At any rate„ a puIblic hearin,iq was held and as a result, returned to. the Commission for further work and study. This has been accomplished. The code, has been completely rewritten from title to end. Primarylchangos; aside from format which has been greatly improved, deal with single family, owner -occupied dwellings, These units have been excluded from a cyclical inspection and a numberlof exemptions have been provided. The Housing Maintenanrle and Occupancy Code in its present draft form his been submitted, to the Realtors, Bar Association, PAT, Iowa. PIRG, Tenants United for Action, and any interested citizens wishing a copy. Approximately 110 copies were distributed. On;Wednesw day, October 20th, the Commission received comments from those groups and will now evaluate those comments before resub� mitting the document for your consideration. Their next meeting is scheduled for November 10'.th. Therefore, th1.e revised, chapter will probably not reach Council until December:. SUBSIDIZED HOUSING Our present program is faltering somewhat. The'conver'siori from Section 23 to Section 8 is on schedule and we will bo reduced to 72 units in the Section 29'0iogram on or,before June 20�, 1977, The Council Will be receiving a request; to convert the remaining 72 units to Sectiot 8 shortly after" the first of the year. we will be; out'of section 23! prior to June 1978. The Section 8 P,rogtdm is not progressing as; well as: we might expect. The fair anarket'rents are 'the greatest hindrance to the success of this'prog;;ami The ' Division is receiving applications for assistance, however. units within the price range simply cannot be Found ;a tih6'i time they are 'needed. It will be well into 1-977 before Any further increases -can be expected: 'There, Ate some changes being ,made to the administration of Section 8 that may�mak,e it more acceptable to the property owner.' it The Cooperative Agreement with Cora.lville will be disddsse.d. at an informal session on November 16, 1976. It is hoped j this will add some emphasis and acceleration to the,program. The discussion with the Johnson County Board of Supervisors '! will be delayed until the new Board is seated. At the present time, we have' 110 units in the Section 8 Program.and '94 units, inn the Section 23 Program: CI Looking ahead at, what might be expected d'ur'ing the 'nextyear or soy tight make the outlook a1-ittle.brighter.''there, ate three. programs that I will explain and provide optiops,-or possibilities under each program. !i `Section 8 At. this point in; time, I will not be recommending that we seek addi.tioinal existing units. This is -Fused ori the '-assumption , that the fair market "rents will nd't 'be increased, suflficieitly 'to make the program a'bang=up success -n Iowa City. Ou',r cental rates are simply too high. j In New Construction, there may be units a'vail'able in, this program and the remaining two programs.. I, will use .'some very ,! genera -1 terms and do some. crystal ball ' li g y gazing=. To dnote r, Walter;Slattery 'Head -of Housing- 'Production,'Kansas City'Rblional Office, the following percentages are -general'iz'ed;' "F`rom';the total pa-t'ional commitment., Region 7 generally succeeds'im' j ge-tong about seven. percent-. iJithiai •Rel gion 7-; the. state of Iowa gets about twenty-seven percent 'of' the Regionlsiidollars". 1 V w c� fnj101 ♦ `j i ii l ii • -2- by the ,city. Certain strings were attached.to this �'roced,ure, the primary one being that an increased .code enforcement effort ,would, be effected within a designated area. 'phis same area has been submitted with each year's applictioii for HCDA, funds- This area was .sub=divided; into :smaller areas and: a• house• to house .inspection programr was in'i]ti:ated in February 19.76. Four inspectors:. were ,on; :board..by .January19„ 1976. The. fifth .was added on March ist., and this was later, reduced •to four in April. In the vay of summarg and contrast., the following, figures.�are provided: Inspections performed" 1975; •286 structures,. 2,.087'units, with a reminder that there were only 'two inspectors. The handled :house .moves and; performed some functions'.-withVrb'an Renewal: I Inspections performed thru October 1.,. 1976:;- 1,.29.4 structures, 10,774 units. These figures .don,'t,mean; tgo.much except :that four persons have been doing lots of work., What I would like to point out is the increase in: the,number,or percent of compliances achieved 'during the: period !from February: 19�16•to September 1976.. For example, only eight. Percent of the units met requirements in February. Nearly thirty-three ,Aercent in. September,. This can, be accounted forty teinspections and' owner cooperation in.making necessary. repairs- These:speal. very strongly for the =effectiveness of the .prog'ram a#d. you can be aasured the increase in compliances will. continue'.. Now I would like to address our code and its current status. You may well recall that Chapter 9.30 was rewritten by the. Staff and the Housing Commission and submitted to Council inJune, 1976. I am the first to agree it. had many faults, aril perhaps was mishandled. At any rate, a, public hearii'was; held and as a result, returned to the Commission for further work and study. This has been accomplished. The code has been completely rewritten from title to, end. Primarjf changes; aside from format which has been greatly improved, dgal with single family, owner -occupied dwellings. These units have been excluded from a cyclical inspection and a number of exemptions have been provided. The Housing Maintenance and Occupancy Code in its present draft form has been su2imtted' to the Realtors, Bar Association, PAT, Iowa PIRG, Tenants United for Action, and any interested citizens wishing a copy. Approximately 110 copies were distributed. Obi {vednes- day, October 20th, the Commission received comments from t6,ose groups and will now evaluate those comments before resub- mitting the document for your consideration. Their next meeting is scheduled for November 10th. Therefore, the revised chapter will probably not reach Council until December. it I MOSt,of the comments receivedat the.october '20th.m,geti�g dealt with inspections of single family. owner-occupied ;I units'. I :have already indicated these have :bison' reiiioved. i from .a periodic or cyclical.inspection;:however., the do'lc t, still contains 'authority to inspect on .receipt .of :accanpla or on ,occupant',s.:request� 11--'does conta'i'n a requilrement fc` " an in s.pe.ction:prior to transfer�of +title. that This is,the,iEem] .drew. ;most :comments' .from the; :Realtors .and, !Bar 2�s'socYat n„ It is my firm: belief that if we, in Iowa) Cit serve our present housin Ym re ensure that nearlyfifty stock, there::mu'st beu',isome ! ' ay to y percent of that stock, 14 6, is 0 1 occupied, is, ,properly maintlinGd": The �ol'd' adajgesa��g' home is.�his castle: will nota l 'as once )h e:dotfers'r.'it f sale 'o'ro r transfe, it is no longer his castle..:.A.axil -can be sold with code violations but the buyer wii;l be lmadei'.aiaa�r) i of this and will be required to bring it into .compl!iance. within' a specified time. These are administrative,detal'1's i;l and do, not.belong,z in the code. + Several of the other comments .pertained ,t'o rc'ceidures: with rent-wiathholdiri p de,'a'l1, j' rent-withholding repairs by,ttenants,:.and,withholding; I! j these costs .from, rent :and. repxisa2 evictions;. "rhes' ' 44i?k'TI require morer study ;but .at this ,ti;me', ,it is 'my balie> �iCand of the :Housing ,Commi'ssion's. :that they :belong ini, another`. Chapt�sr; u that may deal with such .items'... 'The 'Chapter ae,-.are :deaTi ng with now addresses minimum standards,. housing.ma'intenfanc'e a occupancy., and how they are to be achieved aria. mainta9.ned: I I I. I i ' Jit I� iI l I I, SUBSIDIZED HOUSING !' Our present program is faltering somewhat. The•c.pnvers§Ion from Section .23 to Section "8 is on 'Rchedu'le and w wi31' iti6. reduced to 72, units in .the Section, 23-Prograie on lir be. , ;i June Q.0, 1977:. The council cvi11 be treceiving a request,10 11 convert the remaining 72 units tq'Sectidn 8 :'shortly after , the fi2s.t of the year. We Will be.but.of Sect=onV23' or to:June 19.78. The Section 8 Programris. hot progre"ssing;�,as well aswe. might expect. The fair market -rents At the greatest hindrance to the success: of this program: the°' Division is receiving appli"catio"ns for vassistahceyl'iiowe,v�r, { units within the price range simply cannot be,fouri'd ativer time they are needed. Itr wil'1 be well''into 1977 Yi',efore,ariy further increases -can be expected: There are some, changes being made to the administration of Section 8 that map intake I it more acceptable to the_ property oWh4k . The Cooperative Agreement with Coralville will be discussed ?� at an informal session on November 16, 1976. this will add some emphasis and acceleration totthe hroetam. The discussion with the Johnson County Hoard of Supervisors � i Sr - will be delayed until the new Board is seated. At the present time,:we have110 units in thesectgn 8 °j Program and 94 :units, in the Section 23 'Program. �l Looking:ahe'ad.a't what might' be expected dur-In' g the inex't dear i, or so; might make the outlook a 1-ittle.brighter. rtheie'ale three programs that I' wi1T explain and providesoptfpns' 6r'. Possibilities under each program. i� r 'Se'ction '8 se this point in time,. I will not be recommendin h i1I seek addi.tiohal 'exis.ting units. This is bas -ed, thetassumption; that the fair market rents will not! be increased suffid 1"I ly to make the program a.bang-up success ih Iona City. Ouid;tltal I. rates are simply too high. .i In New Construction, 'there may be units available in this program and the remaining two programs. I will useisome vb general terms and do some crystal ball' gaziri ty 4I Wal'terSlattery 'Head 1of ;Housing' Production, Kansas ytteg"" " Office, the followingy eglonal{' percentages •a,re- gen`eralited "F- ' Ithe total ,national. oommi.tment, Region '7 generally succeeds: !irr !i getting seven .percent. Wi'thin:R'ogion 7, the state of it Iowa.ge:ts.about twenty-"se"veh percent of the Regiom's;�$o'llars". �I This translates to approximately 850 units section 8, New 'I. Cons,truc•tion for Iowa, Most anyone is.eligible'to:'apply f,or, these..uni.ts -private enterprcise:; non -profits; :go'v,ern= II mental agengies•. Because. of :the lack. of:tandein money=loll financing•, it is,unlikely that pri'vatlr enterprise cen build soft. a. high rise building in the downtown area,. A nonrp: it oXgq,hj_zation might. be able to put a proposal togeth;va ''� I because of its tax exemption status;, however, the.availaYiili.ty II of cheap money ,for construction almost p;liminates-fhem: That, leaves the city, _ as a possible builder.. 'There ;are sogne drawbacks,and pii; falls. Money Gauld be obtained byebona; General Revenue i)onds,at 7.58 are ,nearly unsaieabV' Gei'etal Obligation Bonds require a referendum„wki'ich may or,4aiay not a sggqepd. The last alternative is to have the Urbri .Rerievial Agency sell the .bonds. The legal.iity, of this 'needs+!further exploration Probably the best option for Section 8;.NeW- Construction is for the city to build using General Obligation I Bonds.. 202 i. Direct loan from the U.S. Treasury for housing for the e!Taetly and handicapped• Interest rates are,. based. on,.avextage•.earnings of U. S. Treasury .N,otes .at the time -the, loan i is apd;.prove+ :So far, non -profits or cooperatives are the only entities that can utilize this, program: It; �isl 'tired .di;rectly, to :r,;the Section. i. 8. Pr-ogram; i,. e. , if you receive an aho,cation of: 8;0: units undo; .the, •202, you ,also receive an aiilgcati;on o£ rental assistance for 80 units of .Section 8,Housi;ng. AssistanceaY' assistance Program. I have alerted systems -Unlimited and th„e.+Counc mentsof Ministers of the eminent availability of this Progranl.in as Iowa. Using my original figures., 'it is possible as many 700 to 750 units of 202 could come to Iowa. A major change in thisprogram this£•fiscal Years is that the allocation: wild `be. ;passed thru the HUD organization;: ire...,: from .the Gentra{L; Office to Region to Area or State of;fices• This means..ILthaIt , application will probably be submitted to -the: Des.11oihes, Officllil public g9using ;(8Q0 unit4s) The traditional ox -conventional 1'ubkic 'Hous'i'ng. d:s?rbick;.� ! The. 11 1976 Housing"Act and. -the supponting 'Apg�ropri'ations Ac..tjrlibnte HUD, to provide 14o.:million.doll,ax,s-with at least 100'..m Ilion � to- be utilized, for New Construction-, Under- this <prograni,.}:the makes loans, to the local Authority to assist in,,4inancing the projects. This i done in two :steps. =;A:"P�elimianihanin Gan ant �I not to exceed $400. per unit to cover surveys, p g' � the preparation of the development program,. This preliminary loan may be provided for in two methods. It Sale of temporary short term notes, by the•!Autiigrity, secured by the unconditional obligatioa;of HUD to make an. ! ! advance sufficient to pay principal.and.interest:, •,Or,;; 2. Submitting to HUD a request for approvalofadvances,: II setting forth the amount and .the ;purp6ses for whichs_ the a*ay.ance 11 will,, be expend.ed..and .a requisition for the. funds`. A5 evidence ! of .obligation to repay ,the advaric•e, the Authority eseoute�s an Advance Note.. The Advance ,Note is :repaid from the'Ifizst'•pay- ment under the Annual Contributions Contract. i In the past, HUD, has followed two separate.and d,i'stdnct methods of producing the structure. First Method, - Conventlonal.!�id Ij dlethod;. Under this system,, the Authority designs, '.the building g� and bids out the !projebt. It may •be its; own:.generafi: contractor or Tett this to private enterprise:. !the- secbna -method ,s' , referred to as "Turn Key". Under 'this xiethod, the•Author,ty writes the specifications and solicits proposals.. -Theld(aected :i developer then, using his own funds, produces the bui,idih9 and it is purchased by the Authority for the pre -agreed pxice;. From this point on then, the payment of principal and interest, are the same. on a semi-annual basis, HUD coordinates the; sale of bonds and in accordance with the Annual Contributions Contract pays to the Authority sufficient amounts to pay interest and to retire the bonds. These are normally forty year bonds. Operational costs, maintenance, utilities and: reserves must be paid from rents obtained'. After the forty years, the Authority owns the project. �t is In summation then, there are three funded programs. I' Section 8, which can be handled by most anyone., Finahcing is a problem but not necessarily a preventive hindrance. From a city owned standpoint, bonds would be required. Geheral Revenue Bonds are practically unsaleable. To use Ggneral Obligation Bonds would require a referendum. Section 202, only non-profit or cooperatives can participa,t; i, Public Housing, owned, managed and maintained by 'I;odal Housing Authorities. it In the past, the. Council has indicated their desire ito include housing in the downtown area. If some of this housing is 'to; be for elderly/handicapped persons, we must be preparedto underwrite in some form, some of the costs. Be it tax aba.tement,q low cost property, or outright building it ourselves: ! I! A positive direction for the staff. is needed., I iaould like to propose the joining of some programs. Urban Renewal„ HCDA funds and housing allocation., sirte is impokiant., There are three 'fos`.consideration. a}- Parcel 103 and, thadd©ininq parking lot: +ii$ .Parcel 6,5=_4 just east of Penny's 'arid ;c,i the 4 old Post Office building and land. An :authorized use of HCDA funds is the'Senior Cttlzens Center. ;Put this with the:housing;.'thereby not requiring; the maiy square feet of 'non -1 roductlive, ,buildi 4. from h6usipg fund's'. Include in the .structure 100.unit:si '26 to 30 of 41e9e'td'be congregate housing; .i.e:., private sleeping and'bathing`tiut central dining and living space. A kitchen would be required i for the congregate units but could be utilized by a'll, 6ccupants and -,perhaps even, related to/vrith congr'e'gate meal§A, In, :closing I .again' .remind you that, the figures are only. An 'i atitempt ,to provide: you with the number'.of units t�1at available to the :state of. Towa. 'Sortfeth'ing could':JIappen0that would reduce or-elimin'ate' -all or some portion of the -number of unirts., �i •.r `�• CTVICCE14ER41QEw+tWN:: r.WA 1,354ANN) 3133iS"t�J POLICE DEPARTMENT October 27, 1976 -Ms. Elaine Shepherd 606 Keokuk Street Iowa City, Iowa 52240 Dear Ms. Shepherd: Your letter to the City Council in regard to the re= cent towing of your aut:amobile from Hagen's parking. lot has been referred to me for rep: -y. I appreciate your comments and concerns and will forward a copy of your letter to the City Attorney for review as to possible amendments to the existing ordinance. While I can unders-tand the predicament you eneouAtered when your auto broke down in front of Hagen's, :Lt appears: as if the owner of an auto pushed or transported; in any way upon the property of another has some responsibility to notify either the property owner or the Police Depart- ment so that towing could be avoided. I absolutely agree with the paragraph of your letter that suggests this notification might well, be the [,roper cause of action to follow. f can assure you, had the Iowa City !police Department received a call in this instance we would have made every effort to notify Hagen's. I am reason- ably sure Hagen's as well as the Police Department do not want to cause inconvenience to anyone, even [though a technical violation of a City ordinance did occur. Thank you for your letter. side -r your expressed concerns as modifications of this ordinance. CC. City Attorney We will certainly con - they may affect future Sincerely, HARVEY D.`°11 Police Chief 1 i 0 civic caHian�a�'on7a41aM a.wANw�gipJ ST- 01 ir t ee �ow.gwA Ispw I,J1N ;Nw,Nap October 27, 1976 "YOR MARY NdWANM COL r Lhww J"MMM LGraiu DAVID MET W Ua&R DDMRTVxvM Mr. Jerry Holmes 503 Grant Street Iowa City, Iowa 52240 Dear Mr. Holmes: The City Council received and placed on file ,your letter of October.lS concerning banning the burning of leaves in Iowa City. As we disaused: previously, I concur with the views expressed 1n.youi letter that;the smoke generated by leaf burning is an irritant fol persons with various lung ailments. Refuse collection in Iowa City provides for, the pickdp of loose leaves during the fall at designated times. Leaves in plastic, bags are collected with the regular refuse collechiai. These collection eliminate the need for burning leaves; therefore, the legal;staff':has be asked to prepare an ordinance to ban leaf burning in Iowa City. Thank you for making your views known. If I can be of service to you.in the future, please feel free to call me. SinerOf. yours, 5� City Manager Is cc: City Council City Clerk October 15, 1976 i Mayor Mary Neuhauser 410 E. Washington City of Iowa City Iowa City, Ia. 52240 Dear Mayor Neuhauser: I would like to take this opportunity to let you know how much I appreciate the efforts of our city manager, Mr. Neal Berlin, On two different occasions I went through the proper channels to get street problems taken care of.. In both instances I,had to call Mr. Berlin to take action on a street sign matter and clearance of building debris that cluttered the street. Hg handled both these matters very efficiently and within a day. I would like to say that I was disappointed with the way the matters were handled before calling Mr. Berlin and I am glad that Iowa City has someone like him to call upon when matters are not being handled properly. Once again I think Mr. Neal Berlin should be commended for his prompt action. Sincerely, Kathryn E. Fuhs KEF/sa cc: Neal Berlin The University of iowc* Iowa City. Iowa 52242 ID 0 G T ^.1976 � T9 Office of the President October 24, 1976 Members, Iowa City Council Mr. Neal Berlin Dear Council Members and Mr. Berlin: On behalf of the entire University of :Iowa community, I. want to express our great appreciation for your wonder— ful action in placing stop signs at the cs:osswalks on Madi— son Street. We are all appreciative of your concern for safe pedestrian crossings for the thousands of Iowa City residents who daily cross those intersections. We are most grateful to you. th best regards, ltdially yours, cc: Mr. Larry Kutcher, President, Student Senate Ms. Benita Dilley, President, Collegiate Associations Mr. Clyde Kohn, Chair, Faculty Senate Ms. Mary Lou Miller, Chair, Staff' Council. Mr. William Nusser, President Alumni Association �. .Johnson nty � regional planning commission MI!2 south du5uque street. Iowa aty. Iowa 52240 (319)351-8556 October 28, 1976 Iowa City -City Council Members Civic Center Iowa City, Iowa 52240 ATTENTION: Mr. Neal Berlin Dear City Counci.l Members: Isabel Turtle[ CNUr,+ Emit L Elraridt ¢,awire, Attached for your review and use is a special report concerning the possible use of a. portion of the ci.t:y's state transi;'t ass:is- tance funds for a Specialized Transportation Service for,El.derly and Handicapped persons. The report was prepared by the Comm- ission s Subcommittee on specialized Transportation for the_ Elderly and Handicapped with the assistance of Mr. Donald Schaefer of our staff. The report supplements Ms. Dorothy Douglass's letter (Chairperson of the Transit Advisory Committee) to the City Council o;E Octor ber 12 which identified three alternatives for, the use of the. entire state transit assistance allocation. This- report provides a series of options for initiating a specialized transpo,#atioit program. Five organizational options are provided for two dif- ferent funding levels, one level represents a $30,000 - jj35,00q allocation while the other is for $50,000 - $55,000 commi(ttment, We hope 'this information will be helpful to you in your delibera- tions about elderly and handicapped transportation service. Please let me know if the Committee and/or staff can be of addi- tional assistance to you. Si erely, , Emil L. Brandt Executive Director ELB:fb CC: Dorothy Douglass Wilma Kincade Donald Schaefer Options for Spocializ,ed Transportatijin ;for the &derland Handicapped •i� In considering the allocation of stake transit assist;ance funds for elderly and handicapped transportation, this report pre- sents five options for the operation of a specialized dem'a'nd- responsive van system. A brief explanation of each option is provided below: Option 1: The administration and operations of the system;woul,d be provided by the Johnson County SEATS prograTA;which, would provide transportation for the elderly and han» dicapped residents of Iowa City by means of a purchase or service contract. Option 2: The administration and operations of the specialized system would be handled by Iowa City Transit. Option 3: The administration and operations of the system would be handled by the local private taxi companies. 'The city of Iowa City would subsidize a specified amount of rides for elderly and handicapped riders. Option 4: The administration and operations of the system would be shared by Iowa City Transit and the Universirty of Iowa motor pool whereby the University motor pool would purchase vans and provide for maintenance and insurance matters. Option 5: With this option funding provided through the slate' �I transit assistance funds would be impounded for futurg use. A committee representing the interests of the elderly and handicapped would define the critetia and guidelines relating to the transportation service gra- vided. Once guidelines were established, different groups would competitively bid for the right to'ini- tiate and operate a specialized van system. That j m group which could demonstrate the ost efficient and, f effective service would be eligible for subsi;dization,,, Two separate lans are also considered. Plan I would approxiima:te an allocation of 330,000 to $35,000 of state transit assis,tanc,e funds,. Plan II would provide for a somewhat higher level. of service and' would require funding in the range of $50,000 to $55,000 for the initial year of operation. The funding considerations and estimates for each option are detailed in a later section of the report,. 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O O m O Ul O O 40I f h H O rt to �, 0 O H w rt W On a 00 _ X o v o 0 CD 0 o01 I[t I: `• o 0. o U o 0 0 .o O a ii C) ww i,; • too U. l�. U. V. V. ,.H. V. U...U., ice! U• U• 00 O O CI OI 7 . Ut Wtn ! CD . n , i III. Fundin g Considerations eachToetionothenrangetable summariunds a zes Cost P „1 sit assistance monies are fsimiliarounder eromotecti.ons. Far, :' should be noted plan. t, trap-'�4 rough estimates�andwever, that these figures onlan Ii tation system could devthat the actual costs of theY represent, The footnotes listed g?on from the trans�or= the tablepareeexpelaineiicos�tshe]pp, (a) It is assumed Provided at under Option 1 that office s under O the Senior Center, pace:'would;be opt Z and 4 have not been this time accommoda.tic been considered., (b) It is possible that labor expenses for a system as under Option 1 could be operated CETA county - program. provided through the (c) The labor expenses under Option. 2 would have mined through Iowa City Transit. to be deter - (d) Possibiliies Of hared labor hrough Iowa Cit a he Universityof 'Option 4. Y and t (e) The existing SEATS van has l life left. ess than one year of operating (f) A lease agreement from local automotive su month one-year term would range in cost from'$200 li per vehicle. 0 to , far. a $50 a (g) A lease agreement from the University of Iowa has been estimated at around $200 motor pool (h) The costs of o per month.. to the amount of rating theeVvehicl.e Would vary g sidization chosen miles Y acordin based on a The estimates forhp system of sub - cost of 15 cents per mile for of 1 aid" operation. For Option 4 0 000 2 ale in the leasing fee. operating males o, g casts would be inclu4ed (i) For Option 3 the breakdown of expenses would have, to. be determined by the local private taxi companies. (,7) For Option 5 the breakdown of expenses would determined in the bidding process de groups would have to. be participate. Pending upon What SpIty of Iowa, C1 MEMORA'I I � M DATE*. October 20+ 1976 TO; Neal Berlin, City Manager FROM: Dennis Kraft, Director of Community Development RE: Department of Community Development Monthly Report for September GOALS: Following is a summary of the activities of the Department in September. HOUSING DIVISION I. 237 UNITS S 23 units. Continue to provide assistance to families under Section 23 reducing the number of units to 72 by June 30, 1977. II. 64 UNITS NEW CONSTRUCTION UNDER SECTION 8. To assist. in providing additional housing units for low income., elderly and handicapped persons. III. HOUSING ASSISTANCE PLAN. Provide input to the Housing Assistance Plan for the second year HCDA application: IV. HOUSING COMMISSION. Provide administrative support to the Iowa City Housing commission. V. ENFORCE MINIMUM HOUSING CODE. In the interest of public health and. safety, increase efforts and revise plan for, enforcing the city's Minimum Housing Code. SEPTEMBER ACTIVITY: I. During September, 21 units were brought into the'Section 8 Program. Twelve of these units are Section ;23 conversions. Two units in the Section 8 Program,and one unit in the Section 23 Program were terminate4land the owners did not wish to continue participation'with other tenants. Total units under lease in Section 8i, 99 units. Total units under lease in Section 23, 99 units. Total units,both programs, 198. II. 69 units new construction. Under construction!. III. Completed -2 - IV. Housing Commission. Two regular meetings and two special meeting were held during the month of September for the. purpose of working on the new Housing Maintenqknce and Occupancy Code. in draft form. This code is now ready for distribution V. Minimum Housing. See attached. PROJECTED ACTIVITY: I. During October, four units will be converted from Section 23 to Section 8. It is projected that five new units will be brought into the program. II. Initial action will be taken in drafting the rules and regulations governing occupancy and rent -up. III. Completed. IV. Regularly scheduled Housing Commission meetings. will be held on October 6th and October 20th. Groups and individuals interested in discussing the new Housing Mainten- ance and Occupancy Code have been invited to do so at the October 20th meeting. This meeting is scheduled for 8a30 a,m.., City Council Chambers. V. Minimum Housing. The Minimum Housing Section will inspect 150 structures. No formal in-service training planned during the month of October. Mr. Burke will participate in Rehabilitation,, Section organizing and Housing Commission meetings. III ;I Ili i h �I MONTHLY REPORT OF SEPT.EM$ER, 1976 1. Number of structures inspected Single family owner -occupied Single family Rental—IL Duplex structures -AIL Multiple Family -n �S 2. Number of Dwelling Units Single family owner -occupied Single family Rental 9 Duplex _40_ Multiple Family 78 392 3. Number of Rooming Units Single family owner -occupied Single family rental - 3 Duplex - 16 Multiple Family 3 170 4. Of the 183 structures inspected. 60 w e found to be in compliance and Crr`f aces were issued. The break down by n'.nrber of type units. Single family owner-occupied7Cjling Units Single family rental--2--�— Duplex __},L Multiple 40 89 519 I P�ooming1 Units - `._ 6 l: 46 5. Of the 183 structures inspected deficient for one or more reasons anrrective123 'Were ulettersnd to eW issued and r;:p einspectid co on scheduled. The breakdown b type of unit. y number and, Single family owner -occupied Dwelling Units, Single family rental - Duplex _ 22 _ Multiple family 38 303 RODmin Units 0 10 122. 6. Inspections performed as a result of complaint calls a. Handled by .Minimum Housing Section b• Referred to another department 2 1 7. Inspections performed by request of buyer, realtor, or o party prior to sale or transfer ther Number found in compliance 0. Number found to have deficiencies 1 'i • -4-. • 8. Units noted that did not appear in prior records Dwelling units 6 Rooming Units 16 i ii 22 9. Compliance Certificates issued for newly constructed; structures/ ,! units Single Family 3 Stl Duplex ?4 Unji P _] Multiple � fuse$ 10. Recapitulation: lA� structures were inspected containing 519 dwelling units and A containing 9 dwelling and Z roomaominnits. �� structures, ,1 1 i in compliance with the Code. �-' g units were found 'to be dwelling units arid -135 -123_ structures containing A break down of the �ciencies noted israttached. be defii- c n t.A A !+„1151 NG .. 1 iri• ncir•:; t,,,t 3 a„ ing the 11� 11111 of ('.,l „yl .,ph Rhl-1-i 1,11 0 7.06 Nuisnnccs 1 9.30.4.13 Ball 111 ,,,,in 27 9.30.4.1 Plulnhirlg p 9.30.4.L Ho L- t:•,i r•r 19 9. 30. 4.R Eyn 63 `l. 30.4-U Hanlll,,iIs 8 9, 30. 5.A l0% WilnlOw 11 9.30.5.0 P••fLh [it 1 9.30.`).D Hall TJ(,Lls 21 '9 . 30. 5.33 Out.lci s 42 9.30.5-H XI CLI is 1 9-30.s.I: Main :;r,rVire 0 9. 30. 5.F He,tt 3 9.30.5.G Vents & Pir 18 -9.30.5.1 P&T Fxtens ion 2 _9.30. 5. T. P&T Valve 28 9.30.5..! Scroc.ns 127 _9.30.6.A IN'alls, Floors, Windows 0 9.i0.6.D Doors Fit 0 _9. 30.5. F, Rath Floors 6 3.30.L.Il Oil i•;i4e 23 v. .0.6.1: (Jill .;it112 Itl,lcl ;,nd E,iv-s p 9.'W,7.A Flour :,p,lce p 9. "30.7.A Fled (,um Si•r.e p 9.30. 7.0 Path of Bath 0 -9.30.7.D Ceiling 0 9.30.7.E Cellar 0 9.30.7.F.1 Basement Dampness 1 9.30.7.F.2 Basement Window 0 9.30.7.F -5A Basement Height p 9.30.8.A Shared Area 8 .9.30.8.E Cnsocts p 9.30.9.H Cubic Feet 33 9.30.9.) Fire Fxt. 14 9. 30.9. T, Furn,.ce I•;olal ion 11 Gc•ctiun 1.5 Tu,.aa S1.aLe Fire A one hour Fire Door .SEPTEMBER _ 1976 by Rules and Regulations --j-413.46 Siat.e Code of. Iowa -3rd Floor Dwellings 11 Ijnifonn Fire Code Section 15.112 -Sources of Ignition 0 _llnifumn Fire Code Sr_cti,on 27.201 Accumulatioof 1:aste ltatc-real n 1 • -6- SEPTEMBER REPORT' ADVANCE PLANNING DIVISION GOALS: 1. COMPREHENSIVE PLAN -- to proceed with planning work so that three main areas can be developed by March: 1) a City Plan, 2) a Zoning Ordinance, and 3) Citizen Participation. Note: Due to the.peed for staff assistance to urban renewal, the completion of a City Plan and Zoning Ordinance have been given top priority for the Planning Staff, with the recognized need for citizen participation. II. RIVERFRONT COMISSION -- to continue staff assistance. III. URBAN RENEWAL -- to provide assistance as needed. IV. PERSONNEL -- to fill the vacant planner positions. SEPTEMBER ACTIVITY: I. Work in Comprehensive Planning continued as follows: City Plan -- Land use analysis was completed for 33 of 36 land use sheets, Initial draft of a land use intensity policy statement was develooled, Phase I -fixed land use elements was substantially complete,'d, Comments on the Phase II ATS Report were developed; Vegetative Guide was given CPCC concurrence; Zoning Ordinance -- organizational, outline for new Zoning Ordinance was developed, list of zoiies was developed, Title and Purpose Chapter was drafted, Zoning Oi;dinance research continued; Citizen Participation -- a proposal for citizen participation was developed; and Other -- The Tree Planting Plan and Ordinance was forwarded to the Council by the Planningand Zoning Commission; The Walkways Report and Plan continued with de�lelopmept Of policy statements -- the Bikeways Plan and Ordinance coAtinued,'.' II. Staff assistance to the Riverfront Commission continued with a canoe trip, development of river oriented and floodway/plain zoning provisions and the publication of the Iowa River brochure. III. Staff assistance to urban renewal included representation to the City Staff Urban Renewal Committee and graphics. IV. Two Assistant Planner positions were created and in -city applicants were tested and interviewed. Additionally, the Associate Panner announced his resignation effective in .January, 1977 to attend. school. Advertisement for this position has already taken glace. V. Environment Impact Assessment assistance to CDBG administration was performed. 46 Advance Planning September Monthly Report PROJECTED ACTIVITY: I. The essential planning activities necessary for the development of a City Plan and a Zoning Ordinance will continue on, schedule. I1. Staff assistance to the Riverfront Commission will continue. II1. Staff assistance to Urban Renewal will continue. IV. Planners will be hired in October. V. Environment Impact Assessment assistance will continue. DETAILED REPORT OF COMPREHENSIVE PLANNING ACTIVITIES: Planning Technicians -- During September the Planning Technicians provided graphics for Planning and Zoning, Urban Renewal, the Transit System, City ID cards and planning projects. Additionally, they prepared the Architectural Barrier Report, continued land use analysis, density analysis was started, and provided updating of base maps. Assistant Planners -- During September the Assistant Planners ass.i$ted the Riverfront Commission in the canoe trip and the development of zoning provisions related to the River corridor. The planners worked on the Floodplain Ordinance, Bikeways Report, Citizen Participation, soils analysis, utilities analysis, urban renewal review and the environmental review record for (ICDA-CDBG projects. Associate Planner -- 'rhe Associate Planner was transferred full time to the Current Planning Division. Senior Planner -- The Senior Planner directed planning activities, revised final drafts of the tree regulations, and developed a,citi.zen participation process proposal. Additionally, the Senior Planner began writing sections of the new Zoning Ordinance and participated in Urban Renewal staff meetings. • _B 0 REDEVELOPMENT DIVISION MONTHLY REPORT COALS: I. Carry out project management procedures and prepare management documents and records consistent with LPA policies and HUD requirements. II. Carry out a program of land marketing consistent: with LPA decisions. and HUD requirements. SEPTEMBER ACTIVITIES: I. Planning: a. Completed amendment to Urban Renewal Plan. b. Began staff review of traffic patterns, street closures, and parking requirements. II. Marketing: a. Entered into a contract for professional services with Zuchel'li, Hunger and Associates. b. Began compiling data for Zuchelli, Block building. Hunter and Associates, c. Performed a re -survey of the condition ankl deterioration of the College d. Performed research into [IUD and State Historic Preservation requirements, which will apply to the College Block builkling. e. Sent out contracts for negotiations for theuse salepOfatwolo pardelsonptheleastf f. Beganha$f of Block 101 to two financial institutions. III. Program Management: a. Began compiling a :listing of property taxes claimed due by the county on property now owned by Urban Renewal. b. Compiled list of properties not now covered by abstracts in City possession. c. Completed a revised Project Iowa R-14 budget, d. Compiled information needed by the Finance Department for inclusion in the project re -financing. e. Established an Urban Renewal Coordinating Committee composed of key department and division heads, to regularize coordination of Ukban Renewal related activities, IV. Administration: a. Hired two part-time Redevelopment Specialists to form a Division b. Processed one relocation claim. staff, c. Carried out routine administrative tasks. PROJECTED ACTIVITIES: I. Continue the disposition work program. 11. Secure new appraisals and new re -use values. 1II. Complete the sale of $800,000 of R-14 land to the City by December; 1976. -10- • I ai CDBG DIVISION September 1976 GOALS: j I I. Program Administration: Continue the establishment of CDBG project administra;ti'' procedures. li. Accounting: Establish sound accounting procedures enabling monthly reports I� of CDBG funds. III, Project Development: Coordinate the CDBG projects to accentuate 'their success and effectiveness. i i{ tii II SEPTEMBER ACTIVITIES: ?1I ; I. Program Administration: As environmental reviews for City Park and Ralston Creek were finalized to meet previously defined guidelines, site visits were made. II, Accounting: The FY 77 CDBG budget line item breakdown was discussed with, DCD Director. M. Program Develohnent: Details for the housing rehabilitation program, grant financing packages and the architectural barrier removal program were completed for ,r.resentation to Council in early October. ! IV, Additional Program Activities: See accompanying chart. JJJj 71 V. Presentation of CDBG Architectural Barrier Removal was made to the State Chapter of NAHRO. I PROJECTED OCTOBER ACTIVITIES: I. Presentation of Housing Rehabilitation and architectural barrier programs, to the City Council. II. Publication of environmental review findings for City Park, Ralston; Creek, (lousing Rehabilitation, and Architectural Barrier programs. III. Continuation of budget and accounting procedure) development. IV. Hiring of housing rehabilitation personnel.{ II � I, V. Continuation of project activities described on attached sheet, • -11- MONT11LY SUMMARY 017 COAG PRO. IR("l' ACTIVI0 LUBEI— rotes Member Activities i• Comprehensive *Citizen participation plan Plan was defined, *Soils and vegetation reports continued development. *Staffing needs were presented to Council and positions were advertised. 2. Neighborhood *Staff applications were Improvement reviewed and outside Program advertising began. 3• Code Enforcement Work was completed in area 6. 4• Architectural Final draft was prepared Barrier Removal for Council presentation Program October ii. 5. Park Improvements *Environmental reviews and Additions continued. 6• Urban Renewal See redevelopment report for Land Acquisition specific progress report. Projected October Aetivitiea!;i tlI *Citizen participation consu;Iitani will be nwar'ded contract. *Service facilitiesreport b.�;ilins development,. "'e ins, Plannerpgsitions;Ire, to be filled'. *Three considerations of the tree ordinance completed, *Financing program will be presented to Council, *Personnel positions will be filled, *Service area will be defined by Council. *Inspections to area 7 will begin. Reinspections will, bejj performed as ecessary, *Program will be adopted by Council. I *Environmental review Will be 11 prepared. *Environmental review findings,', Will be published for City Par11 *Neighborhood Park reviews should begin, i 7. Committee on *News bulletin was published, Community Needs *Vacant position was filled. Radio news broadcasts will begi!j *Housing rehabilitation *Position will d filled. program was reviewed. Plans for thirdiyear 'applicatigz *Another member resigned. will be formulated, 1 8• Ralston Creek *Environmental Reviews were continued, *School was planned for stormwater management control. *Specifications for project improvements were developed. *Environmental findings will be Published. *School will be ,Held. J i 119 M1 SF.PTFMBFR MONTHLY REPORT CURRFNT PLANNING SIiPTFMBFIt ACTIVITY: Staff reports were prepared for two rezoning applications, two preliminary a final Planned Area Development place',. Planned Area Development plans, two preliminary plats, two final plats, a preliminary Auditor`s Plat,, a preliminary Large Scale Non -Residential Development plan, a final Large Scale Non -Residential Development plan, two variance requests and a 77equest for a designation of a private drive as an officially approved place, rts prepared in the month of September, Because of the many staff repo work done on other pending items in the Current Planning there was little wManager's request, however, the staff did complete Division. At the ork an analysis of costs and benefits for existing commercial developments in the County. PROJFCPBD ACTIVITY: No specific numeric objections for subdivision plat reviews, rezoning application review, etc. are established due to the impossibility Of predicting the number of submissions which will be filed. Procedures for the submittal, review and approval of applications submitted for consideration by the City will be completed in October. In addition, at the City Manager's request, the staff will , mng an particcularlyin analysis, sreference location standards for non -pro organizations, p to homes for the handicapped. AGENDA IOWA CITY RIVERFRONT COMMISSION • NOVEMBER 4, 1.976 - 3:00 P.M. S� Item No. 1 - Meeting to Order. Roll. Item No. 2 - Approval of the Minutes of the October 14, 1976, Meeting. Item No. 3 - Discussion of Oakridge Estates and :Lime Kiln Farm Estates Preliminary Plat Subdivisions Submitted To and Referred By, the Planning and Zoning Commission. Item No. 4 - Discussion and Vote on Acceptance of Additional Plans for Phase III of the River Corridor Study. Item No. 5 - Report on Meeting with Representatives of Project GREEN Regarding Planting in South River Corridor. Item No. 6 - Appointment of Budget Subcommittee. Item No. 7 - Report on Planning and Zoning Commission's Decision with Regard to University Zone - Vetter. Item No. 8 - Report on Flood Plain Ordinance Progress. • Item No. 9 - Comments on Development Rights Transfer ;Material. Item No. 10 - Other Business. Item No. 11 - Adjournment. �� NOTE CHANGE- IN DATE ! 0 197 0 0 COMMITTEE ON COMMUNITY NEEDS AGENDA NOVEMBER 3, 1976 -- 4:00 P.M. IOWA CITY RECREATION CENTER MEETING ROOM A Speakers: 4:00 Urban Renewal Land Acquisition (Paul Glaves, Redevelopment Program Coordinator) Business Meeting: I. Approve minutes from October 20, 1976, meeting. 2. Receive comments from guests or visitors. 3. Assign Special Interest Areas: a. Code Enforcement b. Housing Rehabilitation c, Comprehensive Planning d. Human Needs e. Ralston Creek f. Parks and Recreation g. Architectural Barriers 4. Discuss Public Meetings a. flyers b. special letters for neighborhood meetings 5. Other Business 6. Adjournment Meeting Objectives: 1. To understand how urban renewal closeout affects HCDA funding allocations, 2. To update and clarify events leading up to 3rd year grant application March 1, 1976. if 3. To assign committee members to their area of interests and clarify membe:W interests and responsibilities in these areas. IOWA CITY PUBt,IC LIBRARY FY 1977 oGALS First Quarter Report At the conclusion of the first quarter of FY'77 the status of the Library goals for this fiscal year are as follows: LIBRARY COLLECT ION S/PROCF,SSES 1. Select, purchase and process 7,000 new volumes and select and process 600 gift volumes which will provide greater in areas of greatest use and demand diversity and depth without increasing the size of the collection by more than 2,000 new volumes. i STATUS: Over 23% of the 7,000 new volumes (1,620) and 140% of the 600 gift volumes (611) were added during first quarter. With critical reappraisal of the entiretadulted collection about 50% completed, 45% of the 5, volumes have been withdrawn. Recently developed collec— tion analysis techniques have been used to assign the materials budget by subject and to select land withdraw. volumes. COMMENT: Based on first quarter padde`1.ions 1,200we should ft with, - draw closer to 8,000 volumes, and have little or no net growth on collection size. This will relieve overcrowding and allow growth in FY 1978 of at least 2,000 volumes without a serious shelving shortage. 2. Select, purchase and process 1,000 new recordings, films and art worn, lost and damagedrl items and increase the ons in order to rtotal eA-V 300collection by 10%. STATUS: Only 18% of the targeted 1,000 items have been added, while 59% of the estimated 300 items to be withdrawn have been removed. COMMENT: A heavy backlog of record cataloging is being worked; on, and new shelving has arrived, so many new recordings will be added during the next quarter. Many worn 81Mm 'films have been withdrawn, but most other, withdrawals are a result of damage or were lost in circulation. Tf the recordings get properly reappraised, withdrawals will be considerably higher than 300. • -2- ... 3• Reduce number of mailings to atro materials and reserves from5 % for fi to 2ns 1� ne,r, overdue STATUS: Mailings25 of total circula mailings for fines has been dropped, First quarter total for reserves and overdues (4016a were t circulation for the period. Search 7$ of been revised, but no other significant change undertaken. Procedures have g :has. been COMMENT - For a variety of reasons a library -wide c,pmtnon loan period of three weeks is under r_onsideration. This have significant effect on number of Overdue* also increase the is could reach a 2 112$ number of reserves. It It Could figure this year• u1 that we can 4 Improve quality and maintain P=tperback deposit co at UAY and County Jail.. Expand collections and Mark IV b flections Y 100$, at dose Mansio STATUS Items have been added to deposit collections. the same rate as FY 1976. Over 400 hppks ad since May. Paperback c_ at about sion in 'ollection to be (adddeo to Mark IV November. New deposit eoll.ec'tionseattOa Close Man COMMENT: The kn411. for these collectionsaexcecks are the main source In addition ll the pt Mark IVren of materials gift books to UI Hospitals collections .hweaare materials, County Home. > Lone Tree now recycling Care Center and the LIBRARY SERVICES 1 staff person library's A-V services ztrcund a person by June 1977 as a first step ment capable of coordinating A-V needs of city departments. designated g atecl full-tige toward A-V depart - library and other STATUS: to A_ August%lac1976ewithNaw Professional staff person hired V planning and coordinapionimately 20 hours lgeek dev oted. COMMENT: This was achieved by re -arranging duties. person with A-V technical responsibilities to coordinator shpuld still be A new staff a high priority, aid the A -fir 2• Fulfill an expected 10$ increase in telephone in or requests without increasing staff by :improvin equipment, call relay f telephone assignments. Y 'techniques and re -organization oofe work STATUS: Information telephone requests. increased —3irs.t quarter of FY 76. proiections increase only i over for the year. No final indicate a nos,^>ible Phone equipment, decision on improved tele - 9 -3- COMMENT: The drain on staff time due -to inadequate telephone equipment continues. 3. Lend and retrieve an expected 10% increase in library :items without additional staff by upgrading 'the book charging system and equipment. STATUS: Projections based on first quarter circulation statistics in dicate a growth raise of closer to 5$. New book eharging q P'- ment installed in adult department July 1, 1976. Planned, foz� children's department January 1, 1977. COMMENT: New duties and responsibilities (se fcurisystem have.A-V __ equipment, increased film care, new charging machine) made up for the apparent lower growth rate. While new' book charging equipment is more reliable it has thus far slowed down, not speeded up the check-out procedures. Lack of ade- quate staff is lengthening the time patrons must wait for service and drawing staff away from the information service. 4. Begin a study of 'non -user' needs as part of the long range planning for library services through cooperation with the city's comprehensive planning process. STATUS: Little progress. Planning begun for input into, City' sample survey. Now planned for November. Analysis of city's, telephone survey conducted last spring has given us some attitude and frequency -of -use data. COMMENT: If City surveys prove inadequate this should be high priority item for FY 1978. 5. Continue outreach and alerting services at their present minimal level. STATUS: Fifteen hour a week work/study person has been added to aid community service librarian. This is the first desig nated support staff for this function. Plans for renewing monthly new materials list underway. Johnson Co. Board of Supervisors agreed to contribute $500 to Jail Service.. New deposit collections and gift recycling discussed undex< #4. COMMENT: Lack of resources keeps this function to a minimum. Staff enthusiasm and generosity keeps it from dying out completely. FACILITIES AND ADMINISTRATION 1. Evaluate written building program and site recommend4ti,ons submitted by consultant, select site and select an architeot to prepare preliminary building designs. • -4- STATUS: Building progr.3m and by Board in Jul site study completed and i to Cit y• Documents Ind Board reeommendationses�e$� Y Council in August. Consultant presentation be! Council Planned''' for October. fora ° 2• Continue work on long - range writing objectives gyears. oals, setting prioriti for next 5es an STATUS: No Progress in first d quarter. 3. Establish a schedule of regular b:i_ representatives of the_ monthly meet libraries Public ;;drool s Ings. With and the public libraries system UAi,VersltY January, 19'77. � of Johnson County by STATUS: No Progress as of September 30 1976: 4. Complete organization pendent an inde- of Friends of the Library as. and viable group by fall of 1977. STATUS: Temporary steering committee met throu write by-laws and articles of incorporationgr ottt Su l Committee comer to meal me in July. Plannin Joint Board organizational meeting in Progress,g for late fall general S• Investigate alternative "cations methods fernalor printin by FY1978 not currently forms in order to g llb'�a�y Rub- y available from libraride capal}ilities� from the city�s printing service. y equipment or STATUS: No progress. it I ! r I � � I Ik eFi.i I o i I I. I d I r 1 y dit t 1 I i�'i�;l •' 411 � ' •i i' I I! it1 1 � .- I 1 I � 1 t1�1 I I 1 II I, f. IF I I Bkt ,1 Ji' �> r I � I Ik eFi.i I o d i d I I i�'i�;l •' 411 � ' •i i' � �I � .- t1�1 I II I I Bkt Ji' �> I SIII f: ,� lrkl il INFORMAL COUNCIL DISCifSSION C NOVEMBER 1, 1976 1:30 P.M. INFORMAL OOUNCIL DISCUSSION: November 1, 1976 at 1:30 P.M. in the Conference Room at the Civic Center, COUNCILMUEMIS PRESENT. Neuhauser, deProsse, B&Imer, Selzer, Foster, Vevera, Perret (1:45 P.M.). STAFFMEMBERS PRFSINT: Berlin, Stolfus, Scbmeiser, Schreib Glaves. er, Krait, WNING APPLICATIONS Senior Planner Don Schmeiser answered questions concerning the final; Plat for East`Mall advising that only, the large Scale Non— Residential plat for Lot 11 has to conform to the Tree Ordinance;. They have dropped off the two lots owned by Goodwill and have not yet filed their final papers. Councilwoman deProsse stated that a rendition of the exterior of the building was very attractive. Council expressed the desire.tp see it also. AGENDA In the Park and Recreation Commission minutes of October 13th,, Council took issue with Shpwalter's statement that; the decision on rejection bf Park acquisition was also an indication that perhaps City Comiiissioners aren't taken seriously. They also expressed concern over the re arks: concerning preparation for the budget. The Mayor stated that of Parks and Recreation Commission consensus was •to not prepare any cuts, council would have to make their decisions on the Parks and ReekeatioV budget/ without the Parks and Recreation input. City Manager Neal Berlin advised he had discussed both issues with Parts and Recreation Director Showalter, and concerning the budget process;. as a Department Director, as per instructions, that is what Showalter, is; required to produce. He noted that Cormissi,ons feel that when -,their vote is unanimous, they are not given serious consideration when tuned dnKn by Council. It was.pointed out that Council has to look at whin is best for the whole City. The Mayor suggested that after prioritiesrare set, unanticipated issues be discussed with the Commission caning in saying, that the unanticipated item is so important they would rather not'fun4 'W'. Then it is still a Council decision, but Council would kiiow what it means to the Comnission. The City Manager explained that environmental reviews had been prepared for the City Park ect and the notice published, and those for the neighborhood parks would be done soon. 11LC011llal • Nov. . 1, I Paye 2 Concerning the explanation of the Oakes matter, the City Manager called, attention to the memo on the November 2nd agenda. Father discussion will be on November 18th. The legal staff is in the process of detendning, the City's legal position concerning the reconstruction of this unit. JJJJ from a duplex to triplex. The City Manager explained that Mr. Frantz's attorney is prepaiing deed (i a restrictions that would run with the land, on the.Mt. Prospect..sudidivision to accomplish the goals the City has in mind, and this item could be do the agenda next week. This would guarantee that the area would not b� developed more than as platted. Councilman Foster questioned the' validity of the figures used for consumption of water and of sewage from ddplex' j units. Mayor Neuhauser asked for the City Manager's recamnendation concerning, Police Chief Miller's mend of October 18th in the October 22nd packet, on replacement of the radio. com-aunicition Ugt p. The City Manager agreed that the idea deserved consideration and called attention to Attorney Kushnir's,memo of September 14th in the October 22nd -packet; concerning the legality of governmental lease/purchase agreement,, Thence were no objections to the Staff's considering thesuggestions concerning remodeling the basement and moving the firing range outdoors. ,Also there were no Council objections to getting; appraisal of the lFind described in the October 22nd memo and packet, for the Nelson School. Regarding Plastino's October 27th memo i.n.the October 29th packet, on the ventilation of the transit garaEe, the City Manager advised that the problem should be corrected, Councilman Selzer suggested gravity 'vents,. Councilman Vevera suggested attaching hoses to the exhaust to N.ient outdoors. The City Manager will investigate these ideas. Plastino's memo of October 27th, in the October 29tb packet, on the bandr Als and sidewalk on Brown/Dubuque and Ronalds/Dubuque was noted. Councilman Balmer asked what had been decided concerning Scott.',Boulev.ird right -of The City Manager stated that legal work would bg ugderttiken on the area between the Bypass and local Road, but primarily between e American Legion Road and Local Road. City Attorney Hayek repotted that there would be problems relating to creation of roads in the county because of poor records. Councilman Balmer called attention to his great concern over the City Manager's memo of October 20th on the meeting with the University reg,' expansion and traffic. The information revealed will not be in the Aitia- Transportation Study which will be finished in January. Counc ],mm Perret presented an alternative. The observation was made that the University will expand the hospital complex regardless. The pi-.oblem of traffic will be the City's. The City Manager advised that the seminar held by Lindley concerning storm water management ordinance providedinformation to those iattendinz which will be included in the documents described in Plastino'r mew of October 27th, in packet of October 29th. „� .. In"A ivoveintier •' Page. !� Mayor Neuhauser expressed concern that the Balston naek C.�,crr7,�aw Comnittei was not working on the flood lain ordinance. cirk.is not done by April, Iowa City will lose its%E the u .flod insurance, The 6rk Manager advised he would check on this, Attorney Hayek advised that the agreement with Seiferts r Xi chute Seas ready. It contains provisions that the�chut wbuld be built and maintained or removed by the property owner. 'Staff recoirinencbi that this agreement be utilized for existing vaults. A detailed niino will be sent out with Friday's packet concerning this matter. City Manager Berlin advised that a mem will also be sent to Council at ,11 l the end of this week concerning Perpetual Savings and Loanand the, 'Iowa State Bank. Councilwoman deProsse called attenti t options for tra Planning Commis stated he would on o the uell-prepared document on 1 sortation for elderly and :handicappedfrom the Rei Other counel"anb2rs a bir write Regional Plannin The Cit; Manager g and rens Crouncilgs appdation Mayor Neuhauser advised that discussion of Mass Transit opeiatyng,beidy •1 money would be needed to file the application for these funds., SIx reported on the meeting she attended in Chicago, Subjects ds. Seeihow to interest private developers in the housing prograzns� what strategy is, Housing Assistance Plan, means of financing, including using local Block Grant funds to leverage private funds by cfferin Cinducements. A better than return for the developer must be assured. MEETING WITH ZUCMLI (In Council Chambers) u Urban Renewal Consultant Ion Zuchelli stated.that he would be discussing the issues to be encountered and his position on them, incluiing S$re' ', closures, land values and the developer's role. He coIImenteA that everyone should understand what the renewal staff and consul are headed toward . and the problems they see Council encounterin-& ,7he;e Will be discussed in two parts, 1) where we are today 3n relation to; the work program, and 2) key points for areas of public decision: He commented that in September Council had developed a policy for the overalld,;c sit;on of ^nA by the modified cluster concept, Sind, then because of the constraints on federal monies in C..D. Block Grants, they have moved the appraisal. process out of sync in the work schedule: In a two-step process the City will 1) acquire all the land (now -inProcess), and 2) go into a disposition strategy in clustering land parcels. Floor Area Ratios will be set on each parcel of lan�l.under,tun systems, a) minimum and b) maximum. There are three methods of appraisal residual to land analysis,i l) comparative land value, 2) and 3) capitalization techniques. ;Besid discounting land to get between the minimum and maximum F. A.R„is, a tool at Council's disposal to entice developers is to bring tije dew construction costs down. Take any non -revenue producing, item.(stree alleys, open spaces, public parking) and, in the land dfsposit(st ee- assume its cost; or offer agi public financing in lieu of private financ • . bbv.' 1 '1976 Jag 4 Zuchelli cormented that the developer looks at the long history of difficulties in Iowa City, so there is great suspicion from developers: in dealing with the City. To overcame, public policy must bei set, ori incentive package put together insuring achievement of the public statement of purpose. The constraints of the developer have to be understood. The City needs to simplify its process to achieve its public xirpose,.by aggregating forces, public and private, to use the expertise Ond taienis: of the developer. Also the approval process needs to be simp_�ified, the City approving within a specified time, and language written .into the land disposition agreement, (This is also why the City is getting It out of the picture,) For an example, he ccaMnted, why not let the developer of Bl�jcks 83184, after the Council has established that there will be a parking garage; where it will be, and how many spaces it will be, and what the City is willing to pay for it to be built, to let him design it and build; it and have a management contract. The Mayor questioned if there Would !be any problem of the legality of competitive bids in that sort of situation; Zuchelli stated, no, the developer would be a developer, this�;w d,b6 a condition of his designation, and could put out bids on constrOct16n'. Zuchelli explained his concern that physical improvements in public right-of-ways be compatible to private developers, such as Plaza;Centdr I., Glaves pointed out that this is not a wholesale writedown of" values, but an easing of land prices. Zuchelli stated that too things are lacking in the need for a public improvement program, the lack of�a plan and the lack of financing. He added that he wanted to know a. public answer to everything the land disposition negotiations ;ire going to bring up, including location, size, and budget for all line items Tor public improvements. Parking needs will be determined by market surveys, Decisions will have to be made 1) on whether to close Capitol, 2) what: is going to be done with Washington, 3) College and Dubuque ,rind 4) what to do about the Library. Zuchelli added that the street closures, and the site size and,,configura affect the Librar , (If it cones off its current site), also�pl;an constr, Program constrain s and design constraints, and he would rather! that Council not predetermine its position about the Library until they get the facts, then they can make the decision. He and the staff will make a recamiendation also. Glaves advised that, whether the Librark is moved or not depends on the competing uses for that land. Zuchdlli pointed out that the City has implied obligations conoerninx P1 Center I, and will need to resolve three things; 1) to de . on a, Plan 2) to in an interim solution to College/Dubuque intersection with negotiations between the two parties, and 3) implementation of permanegt solution (College/Dubuque), which night well have to moved out 6f the total context of the financing plan. In answer to the question of how the P1C.nt�a h�;l ;no retail space• ended up 2JI higher than the street, City Attorney Hayek said that Probably the elevation of the bulding was iii the: building plans:, approved by the Staff in Janu<uy 1976. Zuchelli advised that this shouldibe resolved before Christmas. 9 Concerning bidding, the staff will put together a prospectus. ; written document for each of the groups of parcels being placewhich theh as' a market. It will stipulate all the terms and conditions of the solicitation; 111 document will need approval by Council. Then the City will b' --'gin "''11 Solicitation process by going out in the market and offering xts;wares, ii Council has yet to determine what the solicitation process is, wtieth?r to use a selection comnittee, the Council, or the Administration, It. ends up in the reccxrmendation Of designation of a redeveloper; The developer brings back an offering stating what he is willing. to do is Council designates him. After the offerings are receivzd, they will go {j thru an evaluation, and will end up with the designation of a;redevel�per. The methods of evaluation are 1) the LPA (Council:), 2) by technicians: !' (Finance Director, City Manager, Public Works Director), and ) an independent selection committee (bankers, engineers, architec s). Zuchelli pointed out that he would discuss the Offers, but would not make a final recommendation. He noted that nosmaily Councils delegate evaluation, but this Council might want tokeep it, because 0;! the degree of local participation. A memo will be sent to Counci];',with recomnendations concerning the minimums and maximus The nest Council action will be to be sufficiently comfortable with those recaiinendatiQns to allow the staff to reconnend what the public improvements are to fit the plan. This should be done by mid-November. 'en they will move to start the financing. Glaves tormented that once the staff gets the prospectus put together,, and seeks Council approval, it will spell out clearly what thee-critex are on which offers will be judged. The first step is to make isure the Offerings meet the technical requirements of the Solicitation. Council- members agreed that it was clear as to where the staff is, going. It was moved by Balmer and seconded by Vevera to adjourn.to executive session to discuss appointment to the Comd. On m i iyr pjpp�—"" Upon roll call Bahwx deProsse, Foster, Neuhauser, Perret, Selzer, and. Vevera voted 'aye'. Motion carried, 7/0. Meeting adjourned at 3:50 P.M. Meeting on tape ##36. II