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Home My WebLink About1976-12-21 Regular Meeting� � �� v � ��r �'tiC � �2 �� _� - �J R O L L C A L L REGULAR COUNCIL MEETING OF DECb-ABFR 21, 1976 7:30 P.M. PRESENT ABSENT BALMER ✓ dePROSSE ✓ FOSTER ✓ NEUHAUSER PERRET SELZER VEVERA COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES DECEMBER 21, 1976 7:30 P,M, Iowa City City Council, regular session, 12/21/76, at 7:30 P.M., at the Civic Center. Councilmembers present: Balmer, deProsse, Foster, Neuhauser, Selzer, Vevera. Absent: Perret. Mayor Neuhauser presiding. Jim Larew appeared and extended an invitation to the public to participate singing Christmas carols on Thursday, 7r3Op.N,, December 23, at Blackhawk Park. A band played two Christ- mas carols. ' It was moved by Selzer, seconded by Balmer, that the following agenda items and recommendations in the Consent Calendar be approved and/or adopted as amended: Approval of official actions, regular Council meeting, 12/7/76, subject to correction, as recommended by the City Clerk. Minutes of Boards and Commission: Civil Service Comm - 11/30/76; -Airport Comm. - 10/21/76 & 11/18/76;`"Housing i_2�32 Comm- - 11/10/76 & 11/17/76;{Committee on Community 23 Needs - 12/1/76 & 12/7/76; Riverfront Comm.- —�— - Parks & Rec. Comm. - 12/8/76. - 12/9/76; a22�c Permit Res.,as recorded in Resolution Book 37, as rec- ommended by the City Clerk: Resolut3.on 660, Approving Class C Liquor License in Lazy Leopard Lounge, 112 Wright St. Resolution '#76- Application for 449, 661,ortion Of rov Permitage to CentralpvendorsRfornthefHighland Aver)ueCigarette 2 239 Resolution #76-450, page 662, Approving Refund of. Por- tion of Cigarette Permit to Central Vendors for the Bull Market. Motions: Approving Petition for Suspension or Remission of Taxes on Account of Age or Infirmity for Mildred L. Jennings, 815 River St., as recommended by the City 9A41 Clerk and the City Attorney. Setting public hearing on January 11, 1977, to review proposed community develop- ment projects funded with Community Development Block Grant funds. Mayor Neuhauser formally announced the public hearing (CDBG funds) to be held Jan. 11, 1977. Correspondence: Petition from Iowa city residents to have alley paved (alley opening to Dodge & Johnson Streets, bounded by Davenport & Bloomington Streets), referred to Public Works Dept. Affirmative roll call vote was unanimous, with Perret absent. 2— Page 2 Council Activities December 21, 1976 Council noted the Housing Commission's recommendation, concerning transition from Section 23 to Section 8, to pro- vide affordable housing. It was moved by Balmer and seconded by Foster to adopt the RESOLUTION NAMING A CERTAIN PARK LOCATED WITHIN THE CITY LIMITS, as Wetherby Park. Roll call: Ayes: Balmer, Foster, Selzer. Nays: deProsse, Neuhauser, Vevera. Absent: Perret. Motion failed, 3/3. The Mayor stated that the item would be sent back to the park naming committee. There were no objec- tions. City Manager Neal Berlin read the Resolution passed previously on the park naming policy. City Manager Berlin explained that concerning the hearing for area residents concerning the purchase of the Hayek prop- erty adjacent to Happy Hollow Park, Council's intent was that the residents come to any meeting and speak during Public Dis- cussion instead of setting a public hearing. Council dis- cussed the advisability of Public Works Director Plastino meet- ing with the group first. Wayne Begley, repesenting the group who presented the petition for purchase of park land, was pres- ent and asked that their group be officially included on an agenda. Mayor Neuhauser explained Council's intention to pur- chase the land to further the stormwater management program. Council has given approval to interim solutions which include use of the park as a detention area. Begley advised he had sent a letter to Council and to HUD, asking for a full scale environmental impact statement for this project. This letter will be on next week's agenda. -? y� Mayor Neuhauser announced there were two vacancies on the Board of Appeals with terms expiring December 31, 1979, and one vacancy on the Board of Examiners of Plumbers (Master Plumber) with term expiring December 31, 1978. She indicated the appointments will be made at the January 25, 1977 meet- ing. A motion was made by Selzer, seconded by deProsse, to request the existing member of the Board of Appeals (Warren Burger) to serve until replacement has been made. Motion carried, 6/0, with Perret absent. �u Councilwoman deProsse moved, Councilman Selzer seconded to approve the Mayor's appointment of John -McLaughlin, 1715 Rochester Court, to fill the vacancy on the Parks and Recrea- tion Commission for a four-year term expiring January 1, 1981. Motion carried, 6/0, with Perret absent. 2 2 It was moved by Foster, seconded by Balmer, to approve the appointment of Dr. Robin Powell, 330 Ferson Avenue, as the School Board representative to the Parks & Recreation Commission for a one-year term beginning October 1, 1976, Page 3 and expiring October 1, 1977. Perret absent. Council Activities December 21, 1976 Motion carried, 6/0, with Councilman Vevera announced he would be on vacation on January 17 and 18, 1977. Councilman Selzer requested that Boards and Commissions furnish minutes as soon as possible after their meetings. In addition, he read an article en- titled, "The Raid on the Public Treasury" and asked all to think where they fell in the categories mentioned. Councilman Balmer requested Council consideration of the Ordinance Amending the Zoning Ordinance by repealing require- ments concerning Portable Signs. Council discussed the 20 pages of revisions presented concerning the complete ordinance. Plan- ning and Zoning Commissioner Dick Blum was present for the dis- cussion. Issuance of special permits was discussed. It was moved by deProsse and seconded by Vevera that the Council re- quest the Planning and Zoning Commission consider, as quickly as possible, the 20 -page revisions for the Sign Ordinance as drafted by the Sign Ordinance Committee. There was a consen- sus to add to the previous motion the words, "that special emphasis be taken on the question of portable.signs." Assist- ant Attorney Robert Bowlin advised that there is no authori- zation for issuance of a temporary permit under the present ordinance. City Manager Berlin pointed out that the 20 -page report is what the staff thinks the committee has said, and was for Council information that something is being done. The question was, whether or not it should go back to the Sign Committee for final approval before being sent on to P&Z. The vote on the motion to refer to P&Z carried, 5/1, Selzer voting "no." _2 It was moved by Foster and seconded by Balmer that the ORDINANCE REPEALING REQUIREMENTS FOR PORTABLE SIGNS be con- sidered and given first vote for passage. Attorney Bowlin advised a public hearing would have to be set after public hearing and recommendation from the Planning and Zoning Com- mission as the Sign Ordinance is a part of the Zoning Code. The motion was withdrawn. Council discussed the metered parking spaces in front of the Campus Security. The City Manager pointed out that if the spaces were to be reserved for Campus security, the resolution should say so. It was pointed out that the City vehicles abide by the University traffic rules and pay parking fees and fines. It was suggested that the City Manager could look at a trade-off with the University. City Manager Berlin requested an Executive Session fol- lowing this meeting to discuss negotiations. Page 4 Council Activities December 21, 1976 A public hearing was held on the proposed plans, speci- fications, contracts, and estimated costs for the police- women's locker room facility. There being no one present to speak, Mayor Neuhauser declared the hearing closed. The Mayor opened the public hearing on the proposal of the City of Iowa City to apply for an Iowa Department of Trans- portation Operating and Capital Grant for the City. In answer to the questions raised at the Informal Council meeting yester- day concerning discrepancies between the cover letter and the detailed financial information attached to it, City Manager Berlin explained that the financial information related solely to operating expenses and an additional $20,730 had been added as the City's matching funds to the grant. Public hearing 2s6 - closed. The public hearing was declared open on the amendment of the FY 77 budget ending June 30, 1977. City Manager Berlin pointed out it was the intention of the City staff to have this public hearing earlier in the year to obtain a better view when considering the 1978 budget. Another public hearing will be held later in the year. After further discussion, the Mayor closed the public hearing. It was moved by deProsse, seconded by Foster, that ORDI- NANCE 476-2822, as recorded in Ordinance Book 10, pages 80 and 81, TER 9.54 OF CODE OFNIOWA CITY, IOWANCE ) BY2ENACTINGo. 2359 PA NEW SECTION WHICH MUNICIPAL WHICHPRO- HIBITS RETALIATORY CONDUCT AGAINST TENANTS BY THE OWNERS AND OPERATORS OF MOBILE HOME PARKS be passed and adopted. Sally Walker, member of H.O.M.H., appeared and advised that she had met with two owner/managers of mobile home parks to obtain their input. After a brief discussion in reference to County participation, the Ordinance received an affirmative roll call vote, with Perret absent. Ordinance adopted, 6/0. It was moved by Selzer and seconded by Balmer to adopt the RESOLUTION APPROVING AUDITORS PLAT NO. 32, SUBMITTED BY R. M. BOGGS, CO., INC.; BUSINESS DEVELOPMENT, INC.; CAPITOL PROPANE GAS CO., INC.; DRUG FAIR; L. L. PELLING CO.jAND WOLF CONSTRUCTION, INC. Attorney Bowlin relayed City Attorney Hayek's request that the resolution be deferred for one week. The resolution explains that this is not a subdivision plat, but is an auditor's plat. P & Z Commissioner Blum stated that the resolution is what everyone thought was appropriate. City Manager Berlin said he would find out what the problem is. It was moved by Balmer, seconded by Foster, to defer action for one week. Motion carried unanimously, 6/0, Perret absent. 2.2.5_9 Page 5 Council Activities December 21, 1976 It was moved by deProsse, seconded by Vevera, to adopt RESOLUTION #76-451, as recorded in Resolution Book 37, pages 663-669, AUTHORIZING EXECUTION OF AGREEMENT BETWEEN THE IOWA DEPARTMENT OF TRANSPORATION AND THE CITY OF IOWA CITY FOR THE INSTALLATION OF A VEHICLE ACTUATED TRAFFIC SIGNAL AT THE INTERSECTION OF THE EXTENSION OF U. S. HIGHWAY 6 AND SYCAMORE STREET. Roll call: Neuhauser, Selzer, Vevera, Balmer, deProsse. Nays: Foster. Resolution adopted, 5/1, with Perret absent. -- It was moved by deProsse, seconded by Vevera to adopt RESOLUTION #76-452, as recorded in Resolution Book 37, page 670, AUTHORIZING THE HIRING OF A SPECIAL ASSISTANT CITY ATTORNEY FOR POSSIBLE ACQUISITION OF PARK PROPERTY. Affirma- tive roll call vote was unanimous, 6/0, Perret absent. This resolution authorized hiring of Attorney William Meardon to represent the City in possible acquisition of Hayek property. Council discussed the possibility of litigation, and Environ- mental Impact Statement. The City Manager commented that the Parks and Recreation Commission are working against use of Happy Hollow Park for the Stormwater Management Program. Funds for the special attorney will be from HCDA funds. _.2 City Manager Neal Berlin suggested deletion of the word 'estimated' in #2 and in the title of the RESOLUTION 1176-453, as recorded in Resolution Book 37, page 671, AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS FOR VARIOUS PURCHASES IN ACCORDANCE WITH THE ANNUAL OPERATING BUDGET & TO EXECUTE CONTRACTS FOR PUBLIC IMPROVEMENTS WHEN THE TOTAL COST OF SUCH PUBLIC IMPROVEMENT DOES NOT EXCEED THE SUM OF TEN THOUSAND DOLLARS. It was moved by Selzer and seconded by deProsse to so amend the resolution. Motion carried unanimously, 6/0, Perret absent. It was moved by deProsse, seconded by Balmer, to adopt the Resolution #76-453, as amended. Affirmative roll call vote was unanimous, 6/0, Perret absent. _ It was moved by dePross;:, seconded by Vevera to adopt RESOLUTION #76-454, recorded in Resolution Book 37, pages 672-675, AUTHORIZING EXECUTION OF CONTRACT FOR IN -BUS ADVER- TIZING IN THE IOWA CITY TRANSIT SYSTEM BETWEEN THE CITY AND COMMUNICATIONS, for placing advertising on City buses. City Manager Berlin pointed out that the agreement had been changed to reflect discussion at yesterday's informal session. Affirm- ative roll call vote was unanimous, 6/0, Perret absent. It was moved by Foster and seconded by deProsse to adopt the RESOLUTION ESTABLISHING PROCEDURE FOR NOTIFICATION AND SELECTION OF CONTRACTORS FOR HOUSING REHABILITATION PROGRAM. _ 214 Page 6 9 Council Activities December 21, 1976 Councilman Selzer asked for more information concerning para- graphs numbered 2 and 3. It was moved by Selzer and seconded by deProsse that the resolution be deferred for more informa- tion. Motion carried. Council discussed the University request for informational signs and their placement. The request has been approved by the Iowa Department of Transportation, the City and Traffic Engineering Departments. Public Works and seconded by Vevera refer the request to the Planning Balmeras moved by Selzer to refIt w and Zoning Commission for their advice. Roll call: Ayes: , deProsse, Selzer, Vevera. Nays: Foster, Neuhauser. Motion carried, 4/2, Perret absent. Item #20, RESOLUTION AUTHORIZING MAYOR AND CITY CLERK TO RECORD AN EXTINGUISHMENT OF EASEMENT, was deferred at yester- day's Informal Council meeting. A motion was made by deProsse,. seconded by Fuster, to 2 adopt RESOLUTION #76-455, as recorded in Resolution Book 37, pages 676-677, AUTHORIZING CITY CLERK TO PUBLISH NOTICE OF "LOCATION AND DESIGN APPROVAL REQUEST" FOR THE MUSCATINE AVENUE IMPROVEMENTS PROJECT. Affirmative roll call vote was unanimous, with Perret absent. It was moved by deProsse, seconded by Balmer, to adopt 2 RESOLUTION #76-456, as recorded in Resolution Book 37, pages 678-679, AUTHORIZING CITY CLERK TO PUBLISH NOTICE or OPPORTUNITY OPPORTUNITY FOR PUBLIC HEARING" FOR THE MUSCATINE AVENUE IMPROVEMENT PROJECT. Affirmative roll call vote was unanimous, With Perret absent. Councilwoman deProsse moved / 2 2 to adjourn the meetingExecutive Foster seconded, cutive Session. Affirmative roll call vote was unanimous with Perret absent. (9:25 P.M.) MAYOR CITY CLERK Tape recorded on Reel #43 i City of Iowa c - w 0.1-7711 1 - !; DATE: December 17, 1976 TO: City Council FROM: City Manager RE: material in Friday's Packet Memoranda from the City Manager: a. Billing for Honohan, Epley & Lyon -az 7o b. Recreation fees and charges 2 y 71 c. Acting Transit Superintendent 21272 d. ICMA - European Project Team 2, Z 7 3 Memoranda from the Director of Public Ivorks: a. Department of Public Works, Monthly Report - November 227,4 b. Rocky Shore Bikeway 22 7S Request from Old Brick Associates and The Friends of: the Old Brick Presbyterian Church, Inc. 2.% 74 Minutes of Staff Meetings, November 24, 1976 and December 1, 1976. 2x77 Letter to Mr. Wayne Begley from Department of Community Development regarding the rezoning of land adjacent to Happy Hollow Park. agL7 8 Letter to Ms. Marcia Linder from Department of Community Development regarding the rezoning of land adjacent to Happy Flollow Park. 22rq Memorandum from Robert Edberg regarding recommendations for amendments to the Sign Section of the City Zoning Ordinance. 2 290 City of Iowa City Financial Simmiary - October, 1976. 2281 Letter to Dr. F. D. Staab, Mayor, City of University Heights, regarding communication on service contract. 2 2V2. Memorandum from Carol deProsse regarding the meeting of December 8, 1976 c City Goals and Objectives. 2233 Memorandum from Dennis E. Showalter, Director of Parks and Recreation, regarding'a`dvisability of covering the Mercer Park Pool. 2 28 4/ Memorandum from Bob Bowlin, Asst. City Attorney, regarding annexation to the City of Coralville. .2295 Link directory of most recent entries. Mf v"a Otto w. C IDSQ. 'Dhoyytt.�,�rL c 00 ad . q£ CCN "Pn o pas cd CDBG 11Y 78 Cl. qvt �m�CR.,dW.9 OAQChftE4 -* 8cauowac 'DtuelopM'&. --- C'on,Pn-ehuasur- Tlrw Ccbuczic�ax.c in aslc yow�sa� 2 286 2zS6A 223615 SEPARATING TIS GOOD FROM nlE BAD_ RATING ASSESSORS' PERFORMANCES IN 1975 by Dr. Steven Gold, Associate Professer, University. Department of Economics, Drake i.ZB7 LETTER FROM VICTOR.I. BELGER, TO'VA CM ASSE�itg$ SSOR, PROPOSED BUIXTET FOR 7977-1978; includes copy of Proposed budget. NOTICE OF PUBLIC IIEAWNC - BUDGET ESTIbIATE FY JULY 1, 1977 -- JUNE 30, 1978. ;L2.19 PROPOSED CQDtkNI LO ITY DFVELOPNENT BCK GRANT BUDGET & SU�ZIARY OP PROGRAAiS PROPOSED 2289p M:•NUTES OF OFFICIAL, ACTIONS.OF'COUNCIL DECEMBER,21,:1976 The cost of publishing the following pro- ceedings & claims is; $ ;,Cumula- tive cost to date during this calendar year for said publication is:$ Iowa City City Council, reg. session, 12/21/76, 7:30;P:M., Civic,Center.: Coun- cilmembers present:_ Balmer;,deProsse,,; Foster, Neuhauser,;Selzer,-.:Vevera.. Absent: Perret.- Mayor: Neuhauser,presiding.: Jim Larew appeared &''`extended an invita- tion'to'the.pub.lic to'participate singing Christmas carols Dec .'23 at Black Hawk Park. Moved by Selzer,, seconded by Balmer, that the following agenda items'& rrecommenda- tions:in the -Consent -Calendar be approved and/or adopted`:as; amended: Approval of-off.:acti ons, reg. Council mtg.,;12/7/76, subject to correction, as recommended`.by'City Clerk. Minutes of Bds.'& Comms.:'' Civil'Serv. Comm. 11/36/76;'Airport Comm.`-. 10/21/76 &'.11/18/76;' HousingComm. 11/10/76 &'11/17/76;.C6mm.'on Community Needs - 12/1/76 &'12/7/76; Riverfront Comm.'- 12/9/76;'P'& R Comm,. - 12/8%76. Permit Res.,, as:recorded,in Res- Book 37, as recommended, by, City Clerk: Res. k76- 448, p. 660,rApproving Class C Liquor License Appl. for.Lazy,Leopard Lounge, 112:Wright St. Res: N76-449, p.; 661, Approving, Refund of„Cigarette Permit, Highland Aver D -X. ,Res;,N76-450,. p., 662, Approving Refund of Cigarette Permit, Bull Market. Motions: Approving, Petition for.Suspen- sion;of Taxes,; Mildred,Jennings,,815 River St.,,.as recortmended,by City;Clerk & .City Atty. :Setting; public hearing on 1/11/77, to;review proposed.comm.,dev. projects funded,with C.D:B.G. funds., Corr” Petition `from Iowa City residents to have alley paved (alley.opening,to :Dodge & Johnson Sts., bounded:by;Daven- port & Bloomington Sts,);,referred to Public Works' Dept. ; Affirmative roll call ,vote was unanimous, with',Perret absent. - Moved by Balmer,and seconded,by Foster to .adopt the RES. NAMING A CERTAIN PARK LO- CATED WITHIN THE,CITYrLIMITS,,as..Wetherby Park.. Roll call: Ayes: Balmer, Foster, - Selzer Nays .dePro'sse, Neuhauser,`Vevera. Absent:..Perret.`„ Motion failed, 3/3 '1 The Mayor stated that` th'e `item' would be sent back to,;the, park. naming comm There -were no objections Ci ty; Mgr.,,Berl i n; explained) that ,tconcerni ng the hearing lfor+a_rea ,residents, re;:; purchase of: -the; Hayek, property, adjacent; to;;Happy; _ Hollow, Park;.,Counci_l,:'s intent;,}vas, ;that„the residents;-come;;to any meeting `and ,speIakj` during Public.Di.scussion; nstead of„setting a public hearing. Wayne Begley,' represent- ing .the'group who"presented the'.petition.. for purchase 'of park Iand',''wasI (present`& asked that'thelr g''roup be offrcially'inI cluded on an agenda' Mayor' Neuiiauser eX- plained''Council''s intention to'purcfi s—" the land' to` further' th'e' stormwater, manage- ment program. Mayor Neuhauser'announced:there were 2,va- canc e's 'on”" the Bd.-''df Appealsl wiffi- feriifs expiring 12/31/79, and l vacancy fon t}ie', Bd. of: Exam.: of; P,lumbersr(MasteriPlumber) with:term;expiring;•12/31/78.;,' She-iindicated the,-appointments=,will; be. made; at{:1/25/,77 mtg. Moved by;Selzer,,.seconded•,by,deP.rosse, eq to ruest the existing member of the Bd., ofAppe`aIs'!to serve unt11-'replacement"h'as been made 'Motion carried; 6`/0'withiPerret absentl, s 1 ,r, J Qri Councilwoman,deProsse moved,;Cou,ncilman� Selzerseconded, -to; approve •the;Mayor;,s appointment; of„John; McLaughljn,_}_17J51 Roch- ester Ct. ,to f il l__the,vacancy,:on,-,the;iF; & R Comm. for a,4 -yr. term expiring 1/1/81. Motion carried, 6/0 with Per"ret'.absent' Moved by Foster, seconded by Balmer,,,to; approve t,he,appointment of Dr. Robin Powell, 330'Ferson`--'Ave , as' the School' Bd.: rep:? to the''P &' R' Comm for' a lryr, 'term"beginning 10/1/76,; and' expiring 10/1/77 Motion car ried, 610, with Perret-absent.." 1 -:0 e CouncilmaniVeyera,:announced he wouldbe; on - vacationi.1/17. &;1/18/,77.;;j Counci,lman,Selzer -requested ,that bds,.1 & :comms , furnish,min- utes• as, soon. as;:possible, after thelr.;mtgs. In addition,:,he read,.an,;article, entitled, "The, Raid; w--the;!Publ;ic ;T,reasury,"•; andlo: asked all-cto;,think; where.;they,_fell; in, -,the ,' ' categories mentioned Councilman; Balmeri requested. Council con id eration�,of 'the Ord;},Amending; ithe Zoning;' ` Ord.;,by _repealing; requirements concerning Portable Signs Council' li.scussed the(_20 pages.of,.revislcns;;presented concerning,;the complete ordinance._; P. V, -Commr 1;Di ck ,Blum appeared ,;,Moved by,deprosse and seconded by ,Veverathat-Council; request, P,&,Z Comm.Y con- sider,,,As.,soon;,as,possible, the.;20-pa9ejre- visions for the Sign Ord. as;draftgd,,byjthe ,Sign Ord. .Comm. There.was a consensus to r- „ , , r add -to ,previ.ous motion -the "that' Oi spec �a �lemphasis� be'�taken _on the"1questibn of z.P3 ,,CIO .yi( etc ; )�n&, portable signs." 'Motion to refer;to-P & Z OF AGREEMENT -1 BETWEEN THE=IR'. DEPT;iOF TRANS. carried, 5/1, Selzer voting "no. & THE CITY OF'IA!_ ALLA- Moved by Foster and seconded by Balmer ACTUATED'! -THE IIC SIGNAL TION OF A VEHICLE ACTUATED TRAFFIC SIGNAL that the ORD -''REPEALING REQUIREMENTS FOR AT THEIINTERSECTION OF,THE.EXTENSION'OF PORTABLE SIGNS be considered and given 1st U.S HWY._6_& SYCAMORE�ST:•' Roll, call- vote'for-passage. Atty.� Bowlin advised Neutiauser,-Selzer,'Vevera;-Balmer; deProsse. Council of other legal considerations to Nays: Fosteri Res. radopted,`5/i with be met. Motion was withdrawn. - Perret absent., ; . . , Council discussed the, metered Movedb parking y deProsse, seconded by Vevera, to spaces to front'of- the Campus.Security, adopt :RES. '#76-452; as` recorded .in Res:- It was pointed outCity vehicles abide Book 37; p;-'670; 'AUTHORIZING'THE-HIRINGIOF by the University, traffic rules,,and pay SPECIALASST.'CITY ATTY,'i (Wm •'Meaedon)i`FOR parking fees & fines. "It was suggested P,OSSIBLE,ACQUISITION OF -PARK -(own thetity. Mgr ..could look at a trade-off ed.by the;Hayek,famil. 11 ; Affirrti. t... ;;roll with the University, cal_1 vote, unanimous, 6/0, Perret absent. City Mgr. Berlin requested. an Executive City.Mgr.: Berlin suggested deletion of ..the Session following this meeting to.discuss word "estimated" A.n #2,.&:in'tlieI;title of negotiations.: _ the RES:_#76-453,-as recorded ,in Res "B'ook Public hearing"'was held`on pr osed lans> 37' P. 671, AUTHORIZING.'.THE,CITY'MGR ,'TO P P P EXECUTE CONTRACTS 'FOR VARIOUS'PURCHASES'IN SPL contracts' & estimated ACCORDANCE.WITH.,THE,.ANNUAL.OPERATING,BUDG- costs for the policewomen's locker room ET::&`.TO,,EXE CUTE" ONTRACTS;FOR SPUBLIC':IM- facility No one appeared: PROVEMENTS WHEN,;THE:;TOTAL,C05T,;OF,SUCH The Mayor opened the public hearing, on the PUBLIC IMPROVEMENT DOES NOT`EXCEED-THE SUM proposalof,the City, to, apply for, an Ia. OF„$10,,000.00. Moved by;Selzer,&,seconded Dept. of Trans. Operating & Capital. Grant. by deProsse to,so;:amend the 'res: Motion City Mgr. Berlin explained that the finan- carried lunam mously, 61.0;,-Perre-It eot. tial information related solely`'to operat- Moved by deProsse, seconded by ,B.;almer, to ing expenses, and an additional '$20,730 had adopt the..Res #.76-453`,,,as amended ,, Af been added as<<the City's matching' funds to firmative roll; call Ivote�was unanous, the grant. -Public hearing closed'." 6/0, Perret absent. im II Public hearing was held on the amendment Moved by'deProsse seconded byVevera to of FY 77 budget ending 6/30/77. No one adopt RES'.< #76=454,. recorded in-Res.=iBook appeared 37, pp, 672-675,;fAUTHORIZING'EXECUTION OF Moved by deProsse, seconded ,by,Foster,;that CONTRACTRANSITTSYSTEMNBETWEENVTHENCITY.`'AND COMMU- ORD.. #76 2822,_:as recorded 'in .Ord, Book 10, NICATIONS',` for-"placing,�dv on City; tiuses. pp..80 & 81,:AMENDING ORD. NO. 2359 (CHAP. �Affirmative'roll3)ca1 vote iras',unanimous, 9.54 OF THE M.C. OF`.IOWA' CITY, .IA:) ;BY EN- 6/0,'-Perret' abserit: ACTING A NEW SEC. WHICH'PROHIBITS RETALIA- TORY CONDUCVAGAINST TENANTS 'BY -THE 'OWNERS Moved by Foster & seconded by deProsse to AND OPERATORS'OF MOBILE HOME PARKS be pass- adopt the ;RES. ESTABL-ISHING,PROCEDURE'`FOR ed and adopted:- Sally Walker, member of NOTIFICATION!-AND`SELECTION-OFi CONTRACTORS H.O.M;H., app'eared.�'After -a brief discus- FOR-HOUSING•REHABc`-PROG`.- Councilma6 Selzer sion in reference to Co: participation asked for- more information concerninglPara- Ord. receive& an affirmative: roll call vote, graphs i#2., V#3 ""'Moved'by Selzer,`& 5seconded with Perretabsent Ord.- adopted, 6/0. by deProssethat- the ;res:b be deferred; for Moved_by Selzer &seconded by Balmer to more inforI.mation :,,Motion carried.,.,c,l adopt the RES 'APPROVING"AUDITORS PLAT•02, Counci11:discussed the Universityrrequest SUBMITTED BY R' M'. BOGGS%COL', INC1 BUSI- ifor'. informational, s.igns,(and'tthe.ir.,place- NESS-DEV., INC: ; CAPITOL' PROPANE GAS CO'. , ment. -Jherequest' has beemlapprove&by INC.; DRUG FAIR;' L. L. PELLING'CO: ANDS the Ia. Dept. of Trans:,' thenCity Public WOLF CONSTR -INC, ' Atty. Bowlin relayed Works &1Jraffic„ Engineer{i,ng Depts.,., Moved City Atty. Hayek's request that the res. by Selzer & seconded by,Vevera to refer'. the be deferred -for I 'week. !'Moved by Balmer, request to the P & Z Comm' for'the'ir'advice. seconded by Foster,'to defer action to l Roll calT:iAyes:%Balmer, deProssel, Selzer, week Motion `ca rried'unanimously, 6/0,'- Vevera. Nays Foster;".,Neuhauserf -Motion Perret absent carried, q/2,� Perret 'absent ':i?:t j3�3 Moved by deProsse, seconded by .Vevera,' to Mo1.ved by ,deProsse, seconded2�by, Fosteh; o adopt .RES #76-451, as recorded' in' Res:,,:adopt RES„ di .6; 455, ,as'r`ecorded in,Res,'�z Book 37, pp, 663-669, AUTHORIZING'EXECUTION Book ,37, pp.,676-677; AUTHORIZING'CITY , ,�(� T CLERK TO PUBLISH NOTICE OF "LOCATION & DE- SIGN APPROVAL REQUEST" FOR THE MUSCATINE AVE. IMPROVEMENTS PROJ. Affirmative roll call vote was unanimous, Perret absent. Moved by deProsse, seconded by Balmer, to adopt RES. #76-456, as recorded in Res. Book 37, pp. 678-679, AUTHORIZING CITY CLERK TO PUBLISH NOTICE OF "AN OPPORTUNITY FOR PUBLIC HEARING" FOR THE MUSCATINE AVE. IMPROVEMENT PROJ. Affirmative roll call vote, unanimous, Perret absent. Councilwoman deProsse moved, Councilman Foster seconded, to adjourn the meeting to Executive Session, to discuss litiga- tion. Affirmative roll call vote was unanimous, with Perret-absent. (9:25 P.M.). A more complete description of Council activities is on file in the office of the City Clerk. MAKY MAYOR '`) CITY CLERK January 4, 1977 ■ 1 �I IOWA cl•1y C.1'ry cowcll. AGENDA 0 RE -WLR COUNCIL MEETI,%1C OF DECEhII3ER 21, 7976 7:30 P.M. COWCIL CI MII3ERS, CIVIC CF;" --R 410 EAST WASHMMN Agenda Regular Council Mceting December 21, 1976 7:30 1A, Page 2 ' 3c. Permit Resolutions, as recommended by the City Clerk (1) Consider resolution approving Class.0 Liquor License application for Emily K. Starbuck dba Lazy Leopard Lounge, 112 Wright Street (renewal). (2) Consider resolution approving refund of portion,of Cigarette Permit to Central Vendors for theHighlandAvenue DX. (3) Consider resolution approving refund of portion of Cigarette Permit to Central Vendors for the Bull Market. d. Motions. _ (1) Consider motion approving Petition for Suspension'or Remission of Taxes on Account of Age or Infirmity for Mildred L. Jennings, 815 River Street, as recommended by the City Clerk and the City Attorney. (2) Consider motion to set public hearing on January 11, 1977, to review proposed community development projects funded with a federal grant of Community Development Block Grant funds. 0A11' Comment: This public hearing will allow interested citizens an opportunity to review the proposed projects and budget amounts to be included in the,third year dousing and Community Development Act (HCDA)_ CommunityDevelopment -Block .Grant (CDBG) application as developed by the City Council: e. .Correspondence. (1) Petition from Iowa City Residents to have alley, paved (alley opening to Dodge and Johnson Streets and bounded by: Davenport and Bloomington Streets).; This petition has been forwarded to the Department of Public Works for reply. c� 8 n EVD OF CONSENT CALENDAR Item No. 4 - RECaMtENDATIONS TO THE CITY COUNCIL. a. Consider recommendation of the Housing Commission: "Motion was made that the Housing .Commission 'will protect tenants in making sure they have housing they can afford and the Housing Commission will exhaust all alternatives inthetransition from Section 23 to Section 8 to ensure that all tenants are,provided housing." z A memorandum from the Housing Division concerning this -recommendation is attached to the agenda. y Agenda RegularCouncil Meeting December 21, 1976 7:30 !'b( Page 3 4b. Consider recommendations of the Iowd City Parks and Recreation Commission: - (1) That the City Council approve changing the name of South Hollywood Manor Park to Wetherby Park. CONSIDER RESOLUTION NAMING A. -CERTAIN PARK LOCATED WITHIN THE CITY LIMITS 01= IOWA CITY, IOWA. Comment: The name of Wetherby Park was chosen from 19 suggestions received from the public by the Commission's Park Naming Subcommittee. The name was submitted by Mrs. Harold Lindley of 1125`Seymour,Avenue who.suggested that the park be named after Isaac A. Wetherby, an early Iowa City photographer and portrait painter who took all of the early photos of the City and operated a photo.gallery on Clinton Street from 1862 until the mid -1870's. Action 1 V f- (2) That the North Side Neighborhood Association be given a hearing f concerning the purchase oP the Hayek property adjacent to ._.(L ' ' Happy Hollow Park. ` r:.i. :.. e+-ir+i .. /'._r.� �i /G.Cy ��;., t`.... nN--/9r a P.-�� e.�to G:. �+1!-/�-� .r _-✓:':r. .c. r� Item No. 5 ANNOUNCEMENT OF VACANCIES. a. Board of Examiners; of Plumbers. One vacancy for a master plumber. This appointment will be made at the January 25, 1977, meeting.: b. Board of Appeals. WO vacancies. These'appointments will be made - at the January 25, _1977 meeting. �7a/7 _ r1 '11.� _ _ - .c_, -,..r„ /'v!� �4%AlV4Gtii Item ,No. 6 CITY COUNCIL APPOINTDIENTS. F q, clan a. Consider appointment to fill vacancy on the Parks and Recreation Commission for a four-year term expiring January 1,, 19f81. /, Action: M c �At) 1 /'%/J /Cn Iles lV o ef.'-e i.. hi f E fl 3J., - G* U b. Consider approval of appointment of Schooi Board representative'to the Parks and Recreation Commission for a one-year term., Action c�.1j1977 r r ^• - r � li w a r. vf{+.� _ ... _l. •i[+� 111--- 1' v w. , Agenda Regular Council Meeting December 21, 1976 "7:30 11 Page 4 Item No. -7 CITY COUNCIL INFORMATTON. .. C)`'- f � �'y-t �7 , ^ `i (', t-n -. r • I l.',.. . ,:.•G.a.rl l.. .l-,A.�...,� r.�h - � n' «-!• . v' r is /L! �ir )x c� ia.-. .,y. +: ., ,..� .,.r ,;�..i.,.l !'a'ipp,,.arPe {'n r�t+ilC-n np Item No. 8 - REPORT ON ITEMS FROM T1F, CITY MANAGER AND CITY ATTORNEY. a. City Manager w'Y- 7 :.•.i... G — }ham Cl i� �r - n- t-/`.-,� b. City Attorney Item No. 9 - PUBLIC HEARING ON PROPOSH-D PLANS, SPECIFICATIONS, CONTRACTS MID f:STTMATED COSTS FOR THE POLTCE1%UMEN'S LOCh'ER ROOM FACILITY: Comment: The lower level of the Police Department is to be remodeled to accommodate locker room facilities for policewomen. The architects estimate for the improvement is $16,235. Originally, theplansincluded ventilation.for the rifle range. However, the estimated.cost for,this.phase is $17407. The two parts in combination would` greatly exceed the $27;000 budget and therefore the ventilation has been eliminated from the contract.` ' Since the practice range is a necessity, the Police Chief will approach Council with alternate approaches at'a'later date. The plans and,speci-' fications for this remodeling project_ areon file in the.City Clerk's office. Action: r 1 L r 1 cosi (,� .:. 1 ��' (l -� 7 ( • , 1, - / f . - x• _„ a._ err ._ -. ._..r ..:� i ti��-:, Via..- a--� 1_:f.c:.� ��=c=• .a. ,..� __ _ , f � J� a, Agenda Regular Council Meeting December 21, 1976 7:30 Ph1 Page 5 Item No. 10.- PUBLIC HEARING ON A PROPOSAL OF 'I1 -Bi CT'IY OF 1011A CITY T'0•APPLY FOR AN IOWA Dj"ARTM: OF TTUI,NSPOR'I'ATTON OPERATING AND CAPITAL GRANT FOR TIIE CITY TRANSIT SYST134. Comment: It is necessary to hold a public hearing on the proposal to have the .City apply fo-: an Iowa Department of Transportation Operating and Capital Grant for the City.Transit System.: The amended application' is attached to the agenda. 41. %� r� // ..G- V f 1. G/ e/c�nt� <ri_o c4frr. ,2E: / � r Action: _ `b0 <t !.1 G:._.I hr r t. �a.<-t.� ,.t X"'wt%T /% f WF7c_ f(-'�•M22CCG!a-f 7 i /J . info.. hf�/17tclf f* p6�Elet//.V _. 20,730 1.rdc4W"I J-u,v..ds Item No. 11 =:PUBLIC HEARING ON AMENDMENT OF 111E FY 77 BUDGET ENDING JUNE 30, 1977. Comment: Information concerning the amendments -has been furnished to the ' -Cot j,t ._ir-.._e 1�1, r ..:•. c.a_-�.:_t r e :� t�t-.(... �U/lrw ft Action: d 131.Gv F Item No. 12 CONSTDIiR ORDINANCE /1Mf LADING ORDINANCE NO. 2359 (OVJYrER 9.54 OF TTM bMITCTPAL CODE OF IOWA CITY, TOWA) BY ENAC TNG A NG19.SECPION miciT.. a Z a PROHIBITS RETALTTORY CONDUCT AGAINST TENANTS BY: T11E_ OWNERS AND OPERATORS OF MOBILE HOME PARKS. (passed and adopted) Comment: This ordinance prohibits retaliatory conduct on the part of mobile home park owners or operators against tenants who seek enforcement _ of applicable safety and health codes or exercise their right to lawful assembly in order to improve their health, safety or 'welfare` or asserjt other rights. ; I Action: 1 V t} Item No. 13 - CONSIDER -A RESOLUTION APPROVING AUDTTOR'S PIAT N0._ 32 SUBMITTED Bl'��'`^ •� R. N1. BOGGS,, CO.; INC. BUSINESS DEVELOPMENT; INC.; CAPITOL PROPANE:. -GAS CO., INC.; DRUG FAIR; L. L. PELLING CO. AND WOLF CONSTRUCCION, INC. Comment: This resolution provides for City Council approval -of Auditor's -Plat No. 32 submitted by Business Development, Inc.; Capitol Propane Gas Co.; R. M. Boggs, Co., Inc.; Drug Fair; L. L. Pelling Co. and Wolf Construction, Inc. The plat is being submitted pursuant to provisions in State law which require its submission for tax and assessment purposes. This plat does not, fulfill requirements of 'a subdivision plat as stated in Chapter 409 of the Code of Iowa. Action: ),z_.. U ._ice Z ":JZ I ./ : e ✓'!. % U_ ` � _�!. ; orf, ,,.'e - � r t i / L.. ,.. � -G. a.. L .!. _ ., rte•- _,•� - __ __ . Agenda _ Regular Council Meeting December 21, 1976 7:30 PM Page 6 Item No. 14 - CONSH)HR RPS)LIT110N AIN110RI7.ING'I:XI:ITI'I0N OI AGliliITIHNI'-Bl-.n%T:17V'll TOWA UIiVN2'ITON1' OF 1'RANSI'OKI'A'11ON ANO'F111i,.CITY OF_TOWA CITY. +F0111111: INSFALLATION OF A V11111CLE ACIVA'11:1) TRAFFIC SlCgNAL AT '1111' INTERSECTION OF '111E EXITNSION 01' U. S. IIl(16VAY 6 AND SYCAMORE STREET. Comment: This resolution is necessary to formalize cost sharing by the State in the signal .installation costa This item is budgeted for FY 78. In.the event Council does not allocate Funds for 17Y 78, the City is not obligated, -- bligatedto_install to installthe signals. Passage of the resolution at this time will allow'' construction this summer. Iowa D.O.T. will pay 31% of the final'cost but no� more than $9,300 Action: i�o..._{1e i��r ` (1" - Item No. 15 - CONSIDER RESOLUTION AUTHORIZING THE HIRING OF A SPECIAL ASSISTANT CITY ATTORNEY FOR POSSIBLE ACQUISITION OF PARK PROPERTY. Comment: Legal advice will be needed regarding the possible acquisition of property owned by the Hayeks for nark purposes near.Happy Hollow Park. John Hayek, the City Attorney, has an, obvious conflict of interest. 'In addition, it is believed that it puts the assistant city attorneys in a difficult position to represent the ,City -against the Hayeks. There- fore, outside counsel is recommended. Action: Rj✓f J'^9 !Pc Item No. 16-- CONSIDER RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS �— r76 FOR VARIOUS PURCHASES IN ACCORDANCE WITH THE ANNUAL OPERATING BUDGEt AND TO EXECUTE CONTRACTS FOR PUBLIC IMPROVEMENTS WHEN THE ESTIMATED'' TOTAL COST OF SUCH .PUBLIC IMPROVEMENT DOES NOT EXCEED THE SUM OF :TEN THOUSAND DOLLARS. Comment: A memorandum from the City Manager regarding this item is attached to the agenda. Action: .,_:: i lir-_:� ,r; .z,.: •<<Cc�, ac-g, -+PDn (n/o �� tJ , Item No. 17 - CONSIDER RESOLUTION AUTHORIZING EXECUTION OF CONTRACT FOR IN -BUS ADVER— %6 TISING IN THE IOWEM A CITY TRANSIT SYSTEM BETWEEN T1411. CITY OF -IOWA CITY, , I011A, AND CaKWICATIONS. Comment: This resolution approves an agreement'.between the City and Communications for the placement of advertising on City buses. This item was deferred- eferred .from fromthe meeting of December 7, 1976. f G F _ ,j -- � 5 _. .__ � ;.; _ . _., ._ { _. �� - ..,,_ _. _ r` _. :� _ _ _.. _< .. .. _ _-_ _-... _. L. - ; .. _ _ �, -� �'.. ..L i is - _. ,. _.:_; _. y-' r • ,. s— _ __ _.___. � .. l ... .. ..✓_ 1 �l � , f _ Yom. _ _. J � /: S � / % _ _.: / l _ . {__... t � � (yam. �N' �Y. f�eT'I.. .. / / / ( J i l � /l .. �� _. 1 ! ,r Z '\Y _. r.: ,_ i � �r� , _ _. � _ --._ _ _ � _. .. _f Agenda Regular Council Meeting December 21, 1976 7:30 PM Page 7 _ Item No. 18 - CONSIDER RESOLUTION.ESTABLISI IING PROCEDURE FOR NOTIFICATION AND SELECTION OF CONTRACTORS FOR IK)USING REIIABILITATION PROGP.41. Comment: _ This resolution directs the City Clerk to notify building trade '✓ contractors and -the general public that a list of interested con- tractors is being developed for use in the housing rehabilitation' program. When participating homeowners do not have a preference for contractors, the individuals or agencies listed with the City will be utilized in a systematic rotation manner. Action: Item No. 19 -CONSIDERIORIZL G USE OF PUBLIC<RIwr-OF-my BY TFIE UNIVERSITY OF IOWA FOR ERECTION OF CERTAIN INFORMATIONAL GUIDE SIGNS.THE LOCATIONS WHERE PERMISSION IS REQUESTED ARE AS FOLLOWS: 1. The west side of N. Dubuque Street, north of Park Road. 2. The west side of N. Dubuque Street between Market and Bloomington. 3. North side of Iowa Avenue between the Iowa Avenue Bridge and the ` CRANDIC Railroad overpass. 4. Northside of Market Street between Madison and Capitol.. 5. North side of Market Street between Capitol and Clinton. 6. North side of Grand Avenue between South Grand Avenue and Byington Road. _ Comment; The signage to be installed will be a part of a system of signage which the University will implement throughout the campus. Tlie system will -aid drivers unfamiliar with the campus and the City street system, in . locating University destinations. The sign -manufacture and installation will be done by the University at no cost to the City. The; sign system has been developed by the University consultant, fiansen Linn Meyer, Action: j . n a Y 1 - Item No. 20 - t CONSIDER RESOLUTION AUTHORIZING MAYOR AND CITY CLERK TO RECORD ANti� EXTINGUISIMENf OF EASEMENT. Comment:- This is,a resolution which authorizes the Mayor and City Clerk to record the extinguishment of easement in Lot One, Block 82. When _the the City bought both parcels; the easement was automatically extinguished. Since the City may sell Lot One in two Parcels, recording it will prevent legal costsandconfusion.in the future. Action _ N..z -�cp ! r i,�! r,..f 3 -.. � - _.. � _ _�_ � � % i . _. .. .- �., .; Agenda Regular -Council Meting . December 21, 1976 7:30 RNI Page g Item No. 21 - CONSIUIsR Mimi CITY CLERK TO PUBLISII A NO'fiCE 01 r "LOCAT'10N'ANU DESIGU APP" !OR.17fr h1USCATINT: AVIM.. —�� APPROVAL REQUEST IMPROVEC-NT PRQIECC. ffi Comment: This notice info request Cor "Location the Public of the Towa Administrationontion and Design A „ Department of Transportation's the above- g Approval,, from the -Federal. Highway by the State for TAUS mentioned project TTtis'notice is .required ands Projects. The notice also state re draw' PeciEications are available for public viewin office. n (� g at the 'ngs Action: (iQ.+ p Q l - Ci*Y-EngineerTs D.0 Item No. 22 - CONSIDER RESOFOR P' q(n710RIZTNG CTOR CLERK TO PUBLISII A AOTTCIi OP —�5 "OPPORTIJVITY FOR PUBLIC HEARING, rOR MUSCATTNE A PROSECT. VENUE IDIPROVLitEvT Comment: This notice giving an opportunity for a the State for TAUS Projects. Basically, hearin g is design Parameters y, the notices atesr he- ed by this project and ]ocation of the project. general P )ect a non -major action and a hearing at The State has declared stage is not necessary unless specifahea re notice makes Preliminary, design citizen deliversvaswritteor setting r quested by citizens. Tj1C g a hearing at a` future, date, if a of the notice. request within two.weeks after Action: /j /) Publication C , O a F- PN..Iq Item No. '23 - ADSOURM1ENf. r I , W • COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES DECEMBER 7, 1976 7:30 P.M. 7:30 P.Ma City City Co uncil,;.•regular session, 12/7/76� ,--at ha the Civic Center. Present,::.Balmer,;deProsse, Foster,: Neuhauser, Perret, Vevera..,.,Absent,-; Selzer., Mayor Neuhauser presiding City Attorney, Hayek explained the provisions of the pro- posed ordinance concerning retaliatory.;eyictions;;of,mobile home owners from courts. He stated that Assistant City Attorney ,Kushnir;provided,a copy of;;theordinance.to-all trailer court owners in, -the City and,the:.tenants who -had pre- viously,shown interest in,this,,type.;of law ,;Hedefined,,the procedure a complainant would take1to*.resolve a retaliatory problem. He added that. this ordinance,was_not•.intended to embody all the laws to deal with all of the tenant-landlord- mobile_home,operatorwas-,problems..,-,Assistant; Ci tenant -land Kushner tt6j esent and, stated he_,had„spoken with_,Ass Stant County,Attorney; Pat White and -,had forwardeen w-iiaucopy, to the,proposed:ordipance.i Tom-Alberhasky, owner-_ofoBon�.Aire Mobile H_ome.-Court,.;appeared.andsuggestedfithat all meet, to discuss; ground rules ;to,.be set out;- Parties Dick;Meinhart presented .,a s ,in :ari_,ordiriance. Ordinance, and urged its adommary of andand seconded b moved ;by-_Periet y deProsse to accept the statement and make _;part;,ed the record.. Motion..carsed,,,6�O�..Sel;zer;,absent. I DINA ;moved by deProsse,and1,secon4pd by•,,Foster- that�the ORDINANCE,AMENDING ORDINANCE NO. 2359g(cHAPTEfi 9q - 116) -BY ENACTING,A NEW SECTION F7HICH-PROHIBITS�RETALIATORY;CONDq. AGAINST -TENANTS;SY,;THE OWNERS AND.OPERATORS:OF MQBILE�HOME PARKS Ayes- :considered• and .given; first;:vote,kfor •passage j; Roll calls- : deProBse, Foster„ Neuhauser,•;perre- Veyera. Nays., Balmer. Absent: S-' e1 zez,j �Motion,carried,,y5/1,z£irst consideration given The City Manager,ladvised-that the: Legal staff ,will be working;with.the staff,.in;the dev_elop- ment,of a comprehensive Mobile, -Home -Ordinance a; -The next.item-for discussion Q appearing were:Carol.Dane was ;Bus Service Those Pres.; of"Student Senate.=y, 1117 First Ave- Briam3Regan, Larry;-Kutcher„ & Pat Ggccione:•co- andBrerson-of Citizens for Environmental,rActxon -r and Brent Bair, 11 nstitute of Urban Research l` 1 , Staa Blum; provision of +night bus service 'ctt Who.discussed ance,and application ,for it.. the state. transit assis£- the.;City maintenance facilit The. -City Mana-ger advised that any expansion of the bus systemIoris,noprovisioneof�n ght ser- i to theapresent�polic Eandashington,,appeared and,objected the streets. y requested.mova rel;;Of -snow .from Page 2 Council`Adtivities "!;! December 7, 1976 City Clerk Abbie Stolfus requested the RESOLUTION APPROV- ING A CLASS C LIQUOR LICENSE APPLICATION FOR .ded by Fter, WALT'S be added to the agenda.` It was moved by Balmer,-seconoser that=the following agenda items and=recommendations+ ast` Consent Calendar be approved' and/or, adopted= "as 'amended: -' Approval of official actions o of'November f regular Council meeting 16, 1976, subject tO bbrrection as recom- mended by City'Clerk Minutes of-`BOards & Commissions':Riverfr' Comm 11/16/76;'Housing COMM. 10/20/76; Parks aiid%Recreation Comm- 11/10/76; comprehensive:Plin7`C66rain`atingYcomm;%,- 10/28/76 & 11/10/76; -Human Relations "Comm 11%15%76;"; Planning and Zoning Comm-. '= ll%18/76: Permit'Resolutions recorded in=Resoli2ti6n+Bo6k"37",Eas recommended by'City Clerk: "Resolution,#761423A` page ` 620, approving Class _ -`C Beer='Permit for' Raadall"'s Food's, 1851`Lower"'Muscatine Rd.�'Resolution'#76 424; page 621; approving refund of portion of''Class'B+Beer%Permit==to Maid -Rite Corner, 630 Iowa Ave:'1'Resolutioh:,#76=425, page 622,- 'approving Class C Llqu 928`Maiden' Lane. or'License for`Walt's, - Resolutions recorded in-=ResoY'ution Book 37 Resolution. #76-426, page`623, ACCEPTING-PAVING-IMPROVEMENTS`"INtWEDn WOOD APARTMENTS SUBDIVISION Resolution`#76:427;`page'=' 624,` -ACCEPTING PAVING AND `STORM SEWER+IMPROVEMENTS-AD JACENT'TO HOLLYWOOD-`MANOR,PP.RT�'V.';••Resolution #7fi=428, "y page` 625; "AMENDING 'AGREEMENT 'BETWEEN LCITY. Ation, 76-426'= = CITION NICE'76-40 AND, ' ASSOCIATION:-'AS.`ADOPTED'%BY RESO="a LUTION"NOS?=76-40 AND�76-420=`Resolutio'n #76=429, page 626,' SETTING PUBLIC HEARING ON DECEMBER'2k FOR=AMENDMENT OF THE FY -77 BUDGET ENDING -JUNE `-30,`` 1977 `-'.'11Resolu'tion #76-430, page 627;='SETTI14G PUBLIC `HEARING'ON`DECEMBERr21 ON A PROPOSAL OF THE CITY TO APPLY FOR AN IOWA DEPART MENT OF TRANSPORTATION OPERATING-AND'CAPITAL�GR THE ANTrFOR INN' TRANSIT'SYSTEM '-Resolution #76 431;"pagey628;' SETTING: ;POSED HEARING'ON-DECEMBER=21',31976:"FOR PRO POSED PLANS, SPECIFICATIONS" CONTRACTS'ANDJ COSTSESTIMATED 'FOR THE POLICEWOMEN'S LOCKER,ROOMIPACttiTY:-'-: Motion ' approving ,..: � _ - ` , .. x: r > s• �� _:. ., disbursements for'the -period!'=August 1 31, 1976, in the amount of $885,081.99;=sub'j'ect to audif. xn Correspondence: Iowa ; Yd ;_. City Community School Districte: safety of school children during reconstruction of Musca- ti.rneister referred to 'City' Manager Petitiori'l'fi`d H. M. Burmeister, `Robert' Humphrey"'=Paull1Dvorak; and' Oscar 'Powell, 1 n u Page 3... . 0 Council Activities' December 7,.1976 re. ,street lights,.. street. signs,, andl.removal'-l-of--_s now from.., econd` Avenue Court ,..referred to .:Public Works. Charles A. Mullen; Atty.,�representing.Robert Barker re:_Airport.waterway, referred,to Airport Commission and.Citp;Manager. J: M. Swank Co ;,;2nc ;,re charges for landfill use, referred to City Manager, jMrs,,Ray mond Crow, re: parking in 1100 block of E. Washington, referred_,to Public,Works.,. R ,L._Dryer-.and.,Lowell_Cross, re:'traffic problems' i eferred'to Public .Works., Affirmative roll call vote was ..unanimous,,,with Councilman Selzer,. absent: .� .....,..:.i Council noted they -had appealed the Court decision in the -,Westinghouse -ruling as,per., the.recommendation;-of..the Human_.Relations,Commission Council ,alsooliserve',_111j that ,the,.: City Manager; has directed the .parks _"d Recreatii Di,or, , to work wthProject'`GREEN and _,the -Iowa City JohnsonCounty. s Arts. -Council `to. establish, a formal'` " — idu're',.t'o .coordinate projects: _It .was moved-by-.deProsse, seconded the;,RESOLUTION SETTING A PUBLIC' t%' NG LAND .FROM AN "A-1, ZONE (COUNTY ZONE), TO,',. NEXATION,_a.39.84 acre.:tract.located,.ea and south of,the_Ci,ty';limits (Ty, 'n,Cae,, has -had a chance to review.�the §taff.ac] Motion carried, 6/0, wiih'Selzer 111. n,mouon was made by Foster, seco_nc adopt":RESOLUTION $7,6=`432, as .recorded .ii page, -,629;: "APPROVING PRELIMINARY�,PLAT,,OF, PART 1. Resolution:adopted;:,6/0, with'( , Res , `Council -was informed. that "future ac elude consideration;1of the -Plan ;-; ':,and, Goals` d d"Objectives' and the budget .`fora r Mor )01 data fid, by,,deProsse,_ .,to Resolution Book ,37-,:, )ARRIDGE!.ESTATES,, , sizer absent �nd'a items, would, in ,,r: zoning 3POmmission'ts Mayor, Neuhauser advised that yshe .would ,not, give her, re- port on the Denver. meetin_1, ecause of.,the.-lateness,lof`�the t . hour.:.., - In answer' to Councilman Balmer's,,question,, the„City,.Mang1 ager stated that the Model Traffic Ordinance would be clis- — cussed_at the_informal meetin_g.of December 20,th. 9� c� The Mayor advised that a meeting.,would need to be set+ - for rence the City Confe,Board meeting`: c G ' Page 4 Council Activities December 7, 1976 ` Councilman Perret responded to comments made by council- man Vevera-at the informal meeting_ c-- - riiii,g. h sTtrip'to Denver. `He read, the statements ma3e�at-'the Nov:,- ,,,'informal meeting, -and the statement`by the City Manager at_Sth'inf 15th mgs-16f which pointed'out:the reason'for'not having the meetings of Nov: 29th and 30th was because 4'Councilmembers would be out of=town. Councilman Vevera`suggested a-review'of the -'Charter con- cerning the attendance of the `Mayor `or t}ie Mayor'`pro Tem at a meeting. He also asked the press -Citizen reporter,Mark.. Rohner ven ine names Police the'' complainants but not' the ,....violators were given in the police Report column. The CityiManager a wised that,he would look_ into the matter. Attorney Phil Leff was present`to ask' -for approval`of` the procedure Outlined by Attorney 'Hayek in his `I rova''of' Dec. l concerning the Frantz`.construction;Co `request`If. re= zoning of par t IV; Mt. Prospect Addition ';As"Council hcr,res- cussed the procedure; Mayor"Neuhauser stated'tley'did have Council's concurrence to use this procedure. Council advanced to consideration of ;Item °1'3 It was mooed by deprosse seconded ;by ;Foster,, todefer `the RESOLU'' GLENDAUTHORIZING,'TRAFFIC DEVICES IN`THE VICINITY,OF 7tH AND GLENDALE until R. L .Dryer and Ieweh` Cross, the `cit zeas°�uikio Proposed the resolution;'had'an opportunty_to_reyiew the; memo distributed by Public Works.'`'Motiori_carried, bre witA"Coua Gilman Selzer absent. -Co un"' Attorney' reported-the"lawsuit filed RR ''& •City. He called attent.zon � to, .the roblemsCw'i1. t ....1 e . liability in noting ttiat'another uinbrel'lI t liabi'l'ity ! policy has 'been terminated ' The City' Manager 'suggested "com- municating with the State legislators to urge .them .to adopt a policy'concern ing `liability of Iowa' mun ' —' , , . Ing the meantime; the Risk:'Management;Stud - limit and' reduce Tiabilit Y, wial `provide `proposal's 'to" Y exposure: _. City Attorney Hayek informed Council he -,would be'inCourt with -the Short'vs.- Czarnecki t`r'ial in"January."'Therefore; one of the Assistant Cit , " - y Attorneys would be attending some ofil-C the Council meetings. He commented on the decision ing the'Westingh0use court case:" _. ..._ , _. _ ... ,affect - Attorney IZING EXECUTION aOFkREALUEsted STATEtCONTRAC(T WITH PERPETUAL SAV - t Item RESOLUTIOW AUTHOR= INGS'AND'LOAN ASSOCIATION &'EXECUTION OF -'AR deferred because he had received a letter f=om`'Perp6ED'b ear= RAN TY'DEE.D`'be contin the day which questioned some of the language in the contract, 0 Page 5 n U Council Activities December 7, 1976 It;was moved b ORDINANCE Y deProsse, Seconded;b SETTING SPEED LIMIT ON,ROCHSSTER AVENUEjj FROM'FIRST7 AVENUE TO SEVENTH £hat -the_,., for passage. AVENUE b_e:considered;ai,d: Affirmative roll call vote,was;.unanimoas '" oilman Selzer absent: 4ivenrsecond vote•., Second co n_ S,ideration:" •, ,1Coun;; -- Councilman Foster 9i�en defer the moved,.CoI-, man ,Perret seconded, to ESTATE SOLUTION AUTHORIZING'THE_;EXECUTION;OF CONTRACT BETWEEN'THE�CITY�op IOWA CITY` SAVINGS & LOAN ASSOCIATION A REAL,, "` DEED for AND THE EXECUTION, OF A PERPETUAL' one week. Motion carried, 6/0, A WAR / NTY with Selzer absent. It was moved by Balmer;;...seconded by deProsse RESOLUTION #76-433, as recorded in Resolution B 630-632, AUTHORIZING THE � to adopt VEYING630-63 TITLE OFCEL MAYOR TO EXECUTE Book 37, pages (Standard Oil ParcelfromwideningOF o TO RUSSELOlIG CLAIM CON- KRALL roll call vote 4 of Gilbert firma was unanimous, Councilman Affirmative A motion Selzer absent. was made b RESOLUTION #76-434 e Foster, seconded b -' 633-634, CORRECTING as recorded in ReSOlut]on Booke37,t- adopt Affirmative roll TITLE OBJECTION TO;RESOLUTI0 pages absent- call vote was unanimous#66x266_, This resolution . Councilman`Selzer in connection with the will correct the technical Addition, Part III certification of the Bryn °bJection to the County Recorder. �' Mawr Heights It was moved by deProsse, seconded b RESOLUTION #76-435, as recorded in Resolution gook 37 635, APPROVING A Y Vevera, to adopt RALSTON CREEK, Affirm PROGRAM OF PROJECT IMPROVEMENTS,ONa4es Councilman Affirmative roll call vote was unanimous, Of the Ha Selzer absent. Councilman Perret for sto PPY Hollow environmental review and requested a copy rmwater management from st aff. the regulations Councilman deProsse moved, Councilman Perret seconded, to adopt RESOLUTION #76-936, as recorded in Resolution Book 37 pages 636, AUTHORIZING THE INSTALLATION OF A " council SIGN AT THE INTERSECTION OF OF AND SUMMIT STREETS. Councilman Balmer NO RIGHT TURN ON felt it would was OF to the resolution for the not be effective Councilman Fostercalled he hauser, question. Roll call: Ayes: deProsse called Perret, Vevera. Nays: Balmer- Foster, 5/1, with Selzer absent. Neu Resolution adopted, A motion was made b Balmer, de- fer the RESOLUTION AUTHORIZING EXECUTIONeOFbCONT _ BUS ADVERTISING IN THE IOWA CITY T y BETWEEN THE THE Foster, to CITY AND COMMUNICATIONS. RANSIT SYSTEM man Selzer absent. Motion carried, 6/0, with Council- Page 6 Council Activities December 7, 1976 It was moved by Poster, the application from secondedbyBalmer for 6 permit:to Om MAdwest;R I' ; � �r to approve of -way ea tY ind'Btiild" by r Construct a dr" ingCpr�or�tion oil -call v 3-ve�- approach Balmer- Na I Nays: Neuha vote: Roll. call - -'-�ghwayrY gh - user, Perr6t -��r" ever, yes:,LFOS 'T V-1 3/3, with Councilman de)?rbs'se-� -mot. Ion— f Sel z6r absefitL, councilman Perre t movedthe meeting. Motion carried and: ':poster-- , -7- e �6/0 (10:30.1?.M)adjourn .: �!� '7 CITY CLERK - Tape recorded On Reel 44 3•NUTES,OF OFFICIAL'ACTIONI OF COUNCIL DECEMBER;7,r194 The cost of publishing the'following.pro- ceedings & claims is $ Cumula- tive cost to date during this calendar year for said publication'is $ Iowa City C1ty;Council, reg..session, 12/7/76,;::7:30..P:M.,•at the.Cibic:Center. -Present:-,,Balmer, deProsse„:Foster, Neu- hauser,=,ferret, Vevera Absenf: 'Selzer... Mayor_Neuhauser-presiding City Atty' .,Hayek explainedithe pro4isions of the proposed ord' concerning retalia= tory evictions.. of mobile home owners _from courts.- .,Asst: .from present. Tom Alberhasky, owner of`Bon Aire Mobile.Home,Ct:, appeared.` Dick Mein- hart'presented,,a summary of"his:'analysis of the Ord Mdved,by'Perr6t', seconded by deProsse, to accept -the. statement and, it a part of the record. 'Motion.carr.ma 6/0, Selzer•absent.` Moved`tiy deProsse, seconded by Foster, that the ORO. AMENDING ORD._NO.;2359.(CHAP,..9.54 MC) BY ENACTING NEW SEC.;:WHICH,PROHIBITS RETALIATORYCON- DUCT-AGAINST TENANTS BY,,THE„OWNERS; AND OPERATORS'OF MOBILE.."HOME PARKS', be. consider ed and 'g'i'ven first vote L. for'.passage-'°,'Roll call:" Ayes: deProsse; Foster,'Neuhauser, Perret, Ve`veNays:-;,Balmer:: Absent: Selzer. 'motion carried, 5/l,;first consid- eration given. The City Mgr.''advised'that the Legal-staff,will be,working.with the staff .in the developinent of:'a comprehensive Mobile Home .Ord.` ” ' The next-. tem,for,discussion"was Bus:Serv. Those.appearing were, Carol Daney;•_Brian Regan, Pres: of Student Senate; Larry Kutcher &`Pat Guccione;':co-chairperson of Citizens 4or Environmental, Action; Stan Blum; and.Brent Bair Institute of:Urban Research; Ab'discussed provision'of night bus sere:°;=thd;stateitransit?`assistance and application for it:."The!iCity Mgr. ad- vised that the -City -maintenance facility is'not'adequite'to'deal with" any.,expansion of the bus system oriprovision of night serv. Pat Moore; 2603E Washington; appeared and objected: to ;the present*,Pal.icy,and request- ed removal. -of snow ,from` the:'.;sts., City Clerk requeste'd"the RES (``APPROVING A ;CLASS C LIQUOR -LICENSE APPL.; FOR -WALT'S be ,added to:the,agenda._ Moved, by"Balmer, seconded:by Foster, that the'following „agenda tems,.and'_recoim4hdati'o.ns in:the Consent Calendar,,bb appro0edrarid/6radopted as amended -,,-. T _ ..:iii Approval.,of. off, rdct]ons„ reg,- ,Council meeting, 11/16/76, subject . to correction as f recommended by,City _Clerk; Minutes ;of Bds'. & Comms':.TRiverfront i, Comm: '-11/16/76, HbUsingicoman.9 ; :10/20/76;.'.P'&R= Comm. -31T/10/76, Comprehensi"vePICr Coord:rComm. 10/28/76- &� 11/,10/76;_fHuman Relations Comm j -�i 11/15/76;-.P1'& Zr:Comn: ', ,311/18/76. '''' .zti� r r •...; (r': :'}"lir;?.:. Permit Res., recorded in Res. Book 37, as "jJ`:recommended!by City., -Clerk Recd #76-423A, '= <Pri 620,. approving, Class tC BeerSPermit for Randall's`Foods;;%3851.Lower._Muscatine Rd. -` 'Res':=!76-424; p.` 621•', ,approvingErefund of portion of Class.:B:Beer :P.ermit;to,Maid- Rite Corner, 630 Iowa Ave. Res. #76-425, p {622,=appr6ving Class•CiLiquor License for=Walt's,. 928'Maiden*Lane::r Res., recorded in Res. Book 37: r Res.1 476=426,?.p = 623;;ACCEP,TING PAVING„IMPR. INrWEDGEW00DrAPTS vSUBD. Res:n#76-427, <p.'624,irACCEP,TING��PAVING ANDiSTORM;SEWER IMPR _f ADJACENT�TO HOL'LYWOODr.MANOR,oPT. V. Res�,r#76-428,;."p.;,625;2AMENDINGjAGREEMENT ' -BETWEENvCITY AND THE IOWA CITYmPOLICE PATROLMEN';SFASSN oSASr'ADOPTEDJBY RES: "iNOS:=-76-40 & 76-420:,;! Res ft$76�-429_„ip. 626, SETTING PUBLIC IIEARINGr:ONiDE6-:- FOR AMENDMENT OF FY 77 BUDGET ENDING x6/30/77%1 Res:c;g76.430;'p 627; SETTING P,UBLIC'HEARINGeON:)DEC.ij21 ON As PROPOSAL 4FfTHE:.,CITY TOIAPPLY"FOR.rAN}IOWA .DEPT. OF TRANS.:; OPERATING::AND, AP.ITALIGRANTYFOR THE CITY, TRANSIT! SYSTEEM :,�.Res.t#7.6-,431,. ='p. 628,':SETTING``.>A3PUBLIC iHEARING 01 L: •,.. 12/21176;1�FOR PROPOSED PLANS; SPECS; CONTRACTS`AND,ESTIMATED:COSTS.:Fft%THE POLICEWOMEN'S LOCKER ROOM FACIL'-I:TY:-; Motion 'app'roving% disbursements,, for, B/1 - 8/31776; in1the) amount of $885,081.99; subject .to audi;t:; ) =Tr ,r ' y=1 •:,;i . Correspondence: I.C.Comm. School, -Dist., re: safety of school children during'Musca tiiie!Ave. reconstruction„J: M,'_,Swank,Co. Inc., re% landfilli'use.,charges, referred. ,-to'.-City Mg"r:� vPetition rfromi,H.t,M” Bur;, meister,':Robt.Y Humphrey,l;paul ,Dvorak,;;and ;Oscar•!Powell. re:r(st:,,IIghtsx st:,s;i_gns, &rsnow remova1)_:fromE2nd;Ave ,{ Mrs:. Raymond, :Crow, area parking-.in�1100:.block, of,.;E.; Wash= 4ngtonpi!R: L::,Dryer, {&cLoweljj.Cross„ re: :traffic probl.ems;•ireferredrtos Publfc,Works:. AttyIiChas:;Mul,l.en;:representing Robt Bdeker,lere: iAi rport lwaterviay, r referred, to 6XIty Mgr.,,..,, . , Affirmative Moved.by,,deProsse with,Councilmacall vote j" that''the�` (' 'seconded s unanimous SETTING: PYPCM�rre- '!Selzer absent. ROCHESTE�� S?EED'LrIF1IT- ' Moved b AVE b E FROM FIRST{AVE. TO SN ~ defer the deProsse; seconded;b a considered given secondSEVENT�i•` he RES. SERI Y Vevera, to fo,r passage 'Affirmative"roll ca11,_vote R1 REZONEPON NG N PUBLIC HEARING ec uitanimous,_Y�uncilman Seizer'a6svot. RACTcOF LAND, FROM A- Second`constderat�on vote tract ZONE UPON ANNEXATION :_ I;;TO:AN tract east of Mormon.Trek:B9.84 acre given Of the .City- limits! , and south As Per the City Att ' til .Council bar!had(ay' n; Cae, Inc-).;Mari„Foster. moved r • Y s• �'gquest, Council- �the'staff.:school dot chance to review _ seconded s , CounciMan_Rerret �i carred a stud ;THE EXECUj.'I Fer the,RES'-AUTHORIZING . 6/0, with Selzer Y id°t�°n B A= REAL-ESTATE:CONTRACT ` absent ETWEEN-THE CITY'OF�`70WA'CItY� Moved b ., ste UAL SAVINGS &- Y`Foster `-';-o7sir LOAN'ASSN;t' ,AND=PERPET "t adopt RES:. 'seconded, by. deProsse, to TION OF A WgRRANTY DEED foAND'THE' i -Book 37 176-432;, as. recorded .in Res. Motion carried`' one week ECU- P: 629, APPROVING,PREL•.° ' �' 6�Of with`Seizer'absent._ OAKRIDGE:ESTATES PLAT: OF with,.Seizer�absent ' Res .adopted, adoet by Bdlmer;'seconded"b a : rr•r P RES #f 76 433" Y deProsse, o Counc17man, Perrot resp ' `�'- ` r - Book,'37 _ as. recorded ln Res made b Ponded ,to c ;MAYOR TO EXECUTE A32' 'AUTHORIZING Y Councilman Vevera at °ifonts TITLE` QULT`rCCAIM meeting concerning the informal OF'A PARCEC`- CONVEYING ':iF r;;; 9 {his trip to Denver. OF, PROPERTY TO' RUSSELL Caunc�7nian Vevera su ,,r °f,;, i ,KRf"G (Stand ard'Oil"Parcel 'from'widen- �n9°f Gilbert ` `the Charter_ concerningested a vote•' " )� Affirmative ro71'ca'l7 rev�ew.of `absentas unam mous,°Councilm — Seizer I+.the May or or. the:Ma g''the;attendance of ing. r. He also asked the;Press-Citize�eet- reporter a Moved,b 3 �-'` the.: ' Ma'rk'Rohner "��_ ado t' Y Foster, seconded h r. compiainants but 'whY the ;names of P�,RES d76 93,ec - Y,Balmer;tto were given in ahe-, not the;:violators i Bgok'37;' pp;}'633 `639`as 'recorded in'Res 34"" - The c Police'Report:col um ,JDBJECTION"T0`RES)' ',CORRECTING TITLE into the'matterised that he roll`=call' I166 266 Affirmatwe would look ^i. vote was ,;; I Selzer absent: una1.nimous; ;Counci Tman Atty. Phii the technical obThis;res will correct Leff was ”'°' Jecrtion approval Of the Present to,ask for He79hts gdd pt °7II: ;, re f Bryn Maivr Atty. Hayek-lin P ocedure.outlined by i cerning theiFrantz letter of:Dec.:]. _ Moved by deprosse quest for-rezon' Construction.Co.:ren to adopt RES: 'seconded; by Vevera, Add.: As: Council had di cussed. he Res. Book 37 If76as recordedin Mt. Prospect PROG PP 635;iApPROVING WORK have CouncilrsNconcurrenCeated`the pro OI PROJ IMPROVEMENTS ON Y did -CREEK � gffiimatfve rol1'call�Jote wasON Procedure.:, ;..;: use ,this unanlmoUs'i Councilman• r Selzer absent ~Moved b Councllman,deProsse moved n r defer- y deProsse, seconded.b perretseconded Councilman IN er .tVICINITYAOFHORIZING T AFIC D to asr recorded i t.i adopt RES::,#76_x}36, 7TH RAFFIC: DEVICES AUTHORIZING: ns•Res: caook 3,7,1 pp E36, Moll carried, 6/0 AND GLENDALE; Mo- INSTALLATION OF..• absent: with Councilman TURN 'ON RED'�,SIGN "NO RI�HT- Selzer BURLINGTON AND SUMMIT. S,TSRSECTION OF CitY•Att "' ayes , deP.rosse Roil call- Y. Hayek re Vevera:z;Nays 'cFoster,,cNeuhauser,,,Perrot,; filed, Conner.ys, Ported the lawsuit with Selzer. absent�mer.;Res F; called•`atteni.Ns to- the Cit adopted; 5/1 " Iiabilit Probl Y•..He Moved b Y insurance�,notin t ems wrth.the Y,Balmer; seconded b _r y� umbrella liability Policy9' hat another [,:defer. the RES.. AUTHORIZING EXECUTIONOF ' noted._ '7he Cit has been ,termi- � RA R.'. FOR ,IN1-BUS °ADVER .1SING `2N iTHE`�OF catin9 with the State �eggested communi- TRANSIT'SYSTEM-BE7WEEN'THE=CITY thein to adopt°a'.polic 9�slators,to urge MUNICATIONS MotionC"carried 'r AND?COM- 'ty of -Iowamunicipalities-*Y concerningr:7iabili_ Councilman-Se7zer.absent. 6/0' with time In the mean- `" ._the Risk'Mana "' vide 9ement'Stud Moved liy`„Foster, {� ` ; ''' int 4� :: proposals`#o-limit and :reduceliliabi- � secondei),•1� r f tY exposure.aPProJe app? from Mitlwestry'Balmer,'to C pr "for dlpermi.tq,, ca"ristTuctta rive 19' PProach on hwy r-o.w"fiy'ro�l call vote. T Roll call: Ayes: Foster, �ra, Balmer. Nays: Neuhauser, Perret, osse. Mo- tion failed, 3/3, with Councilman Selzer absent. Councilman Perret moved, and Foster second- ed, to adjourn the meeting. Motion carried, 6/0. (10:30 P.M.) For a more detailed and complete descrip- tion of Council Activities and Disburse- ments, see Office of City Clerk and Finance Dept. MINUTES CMI, SERVICIi COMMTSSION NOVEM1iER 30, 1.976 , 9:30 A.M. RECREATION CENTER, ROOM "A" MEMBERS PRESENT: STAFF PRESENT: Hubbard Anderson Nusser Higdon • The formula for selecting applicants to be placed on the list for Council certification will be as follows for all entry level examinations for the police and fire departments Oral interviews 50% Written test 20$ Personality evaluation 10% Skills, abilities, and experience 10% Physical agility test 10% 100% The percentages attached to the above examihations are general guidelines. Failure of one or more of the above areas of examination may eliminate a candidate from further consideration. The Commission will consider evidence of equivalency as presented by candidates, but reserves the right to require each candidate to submit to each examination. All of the above examinations are pass/fail with the exception of the oral interview. June Higdon was directed to prepare a statement to Chief Keating and Chief Miller stating: The Civil Service Commission has status of entry level candidates was presented to the City Council Further consideration for veteran neither appropriate nor required Chief's decision." q considered veterans' at the time the list for certification. s' preference is at the time of the Space for Commission members' signatures will be provided and copies of the signed statement will be sent to personnel and Bob Bowlin of the Legal Department. MINUTES • CIVIL SERVICE COMMISSION NOVEMBER 30, 1976 PACE 2 The Commission would materials like to destroy old examination if they arc not needed for a pending law suit. If legal, the Commission wishes to establish a three (3) year limitation on retention of examination materials. June Higdon will obtain an answer from the assistant city attorneys regarding this. Any applicant who has questions regardin will be referred to Jane Anderson, Commissiontmeresuts mber. Jane may refer the applicant to Dr. Jacob Sines or other appropriate sources. i �� June Higdon Secretary Civil Service Commission Prepared by June Higdon 1 • • 10wa City Airport nctobnr 71., 1976 Tr fa City Airport """'113ERS PPI-'3ENT: i;I�.�iT1ha2S nP,51;N'1': Conon i. S: ;:i. n I _ruli'Y OI iII;;CUS.'i:CUN I11•I)) I O1: 1/11, A�:TIUN TAKEN - .7, A( li;Nc Gary Bloc- locJack Jack Perkin:; Dick Phipps Claude Potcrson r:1,-lirinan Perkins called r-hc m<,eti-nq to order at 7:00 P.PI. notes o: the September meet -enc t•;� nc'r.:,•enn, r:econd Phi i re read. Moved by pp:: to al;provr> the minutes as read. :`icn carried. '7,'r1r-'•�% prr`so"'�u the b'"--'; For Ocl:rjbr?r. Moved by Hartwig, ^con I h7 M ecl;wenn, to approve r-arri.�d. the a bills presented, (•11;1 ulnar, Pr,rk.i.ns :t Itnrl rr:ne4i t: hat '1'OOInr,Y had e:;nrci.sed hiS »noep1•i:. lease fur t-hc•r tilrcr• n:rer Years. t.i on General dis- a. 21_ ,•r:c: i he concensis of t11c colnmission to ^'•'-a in :1 1r•rl:ll opi.nion o` 1-1 r_ l,:nquclyry Cr thr: ol,tion �' TocmeI lease as the legal 11%p�':lr': t.n be contr:ad.ictory. Jena[: in r;i vn '.T -,r lc.-t,O th^ r�i.ty attorney iOr an opinion. 7nncrr•pnrLnrl i t would 1)nb a Si.Yn i. rinprox ime atly 500.00 t:n L,lacl:- ' a 1p �$O ('r.r •t: tr1 rlr7 i t: rete I:hr` S•/'1a t. l'dgQ O t17Q SI]OL� Also For appr0=cilnaC"1Y rpt10.00 1•f can have a trip b]ackt_op feet wide nstal lcrl along the ouch and north oL the neof T -hangar:;• IL IaaS moved by liar.tw.i ]ll.eckwern, second g, Lo h:-rvr• 1_he rend n� r„r�nnlral' pat:'i'-h:1rlar„ :red Urn 30 fool- ;;trite of biar l:i.op lr.'-t;r r_n 1-hc ta:u existinq p.icl :. Motion c•acriod. .-�,1 Or!�r•� Chltc'1C Jar'l.r,r- on 1-ir:'1,i111 Of Town c11 -.V t'1v.111C 1 `icr v5 i•n, requestr,d by the cnrnmi:; "r•�, On the nr?l4 J il:irker poinl-c_ri ouL Lho. pro- -.o-r•cl lrtiagr ;.las iden::ic,,lLo t11r• 10a�-3e on ia1rl prev:iouc: anc;ar,. T),n curnrnisr n 10 Jone i.o n:-:i.r.ucLnd 1.,1kr 1-110 r'%i';e to 1 -hr, c hii:y rl to ,a t for nr,y lar n 1 r,r. rano^r•d 1r,;1,;E. the r9 Ial. op.i.n?.un on 1:11e r :a:; ger;rral di:;russin oon r•irrir,rl, The conch r, HIP rent h: 7 t. siren 'lo:'errr=d a , ir.cis.i on on I:hrr ',Ocr»`Iin'-1 nn oLhcr hu�;inc;;:; the mr•r•Cing has :Idjuurnc•d ai: '' :l;orteti req, November 18, 1976. 7:00 P.Af. at. the Iowa cit --V 2233, 0 Iowa City Airport November 18, 1976 Iowa City Airport Members present: Members Absent: Commission 9 Gary Bleckwenn Dave Hartwig Claude Peterson Dick Phipps Jack Perkins SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN: Secretary Peterson called the meeting to order at 7:00 PM. Chairman Perkins was absent. Minutes of the October meeting were read. Moved by Hartwig, second by Phipps, to approve the minutes as read. Motion carried. Jones presented the bills for the month of November. Moved by Phipps, second by Bleckwenn to approve the bills as presented. Motion carried. The proposed budget for FY '78 was discussed at length. It was moved by Bleckwenn, second by Phipps, to approve the Proposed budget for the FY '78 and submit it to the City Manager and Council. Motion carried. Jones brought up the question concerning the lease arrangement on the new T -hangars as in all probability they would be completed by December 1, 1976. Jones stated he had talked to the city attorney concerning a legal opinion on the proposed lease, but the city attorney had not had the opportunity to review the lease as of November 18th, but promised an Opinion shortly. Jones stated he needed to know what their price would be so that he Could tell the prospective tennants the charge. General discussion followed. It was moved by Bleckwenn that the original 10 T -hangars' rent be increased from $40 to $50 per month; the second set of T -hangars' rent be increased from $50 to $60 per month effective January 1, 1977, and the new T -hangars with 40 -foot doors rent for $65 per month, and the new T -hangars with 44 -foot doors rent for $70 per month effective the 1st of the month following their completion. The rent subject to review every five years, with all existing lease.provisions applying. The motions being subject to the city attorney's legal approval of the proposed lease, Hartwig second the motion. Motion carried. Peterson brought up the question on the proposal of attempting to get a restaurant located on the airport. It was moved by Bleckwenn to contact Roland Smith to obtain a short form appraisal on one to three acres. The lease to be drawn up by an attorney with the lease rate of 7% per year on the appraised price with a suitable long term lease meeting the commission's approval. Hartwig second the motion. Motion carried. There being no other business the meeting was adjourned at 9:45 PM. Next meeting will be December 16, 1976, 7:00 PM, Iowa City Airport. MINUITS I OIVA C I TY I IOU:; I tJr CONM11 SS I ONV Nov17MER 10, 1976 R13CRFJI7'I(NV CI7\nT•,R, ROOM A t4DMERS PRESENT: Branson, Fountain, Hibbs, Lombardi MI Rs �II�r: Bouschlicker, Kamath Retish CITY SPA} -I' PR EW: Burke, Rodgers, Se_vdel RF)M%1h1F MATIONS TO Tim CITY ODUNCIL: None ' 041ARY OF DISCUSSION: 1- Chairperson, Branson, called the meeting to order. 2. It was moved by rountain and seconded by Lombardi to approve the minutes of October 20, 1976. Notion passed. 3. Comments and recommendations received from groups and individuals at the October 20th meeting and the written recommendations from Mike arzak, Rehab Consultant, regardina the Housinq Maintenance and Occupancy Code were discussed and several minor char es The revised Ilousinn Maintenance and Occupancyg implemented. the Housing ConTnission will be submitted Code as proposed by for a legal review prior to its nuresentation7to Council City Attorney, 4. Cooperative Agreement. Branson and Seydel met with the University Heights City Council on November 9th regarding the Cooperative Agreement. They answered questions concerning the program, The City Attorneys are workinq out potential. problems on the Agreement. It appears the University Heights Council will siqn the Agreement after these minor problems are corrected. 5- Autumn Park Apartments. The contract is back and signed by all Parties. 6. Program status. Five applications were submitted for approval. Section 23 currently has 94 units and Section B, 115 units. 7- Goals and objectives and budget requirements of the Commission for FY 78 will be submitted to Dennis Kra Et for his approval and then sent to Council. .:,) 2 32 Paye 2 • "Ousiny Commission November .10, 1976 8, The City Manager has requested that Seydel get together all of those agencies that may be Providing SQ71e advice, etc.) to the elderly in an attempt of service (referral, effort, ernPt to establish a more unified 9 NExT MEcrinx; - NOMMER 17, 1976 8:30 a.m. PUBLIC PARRS CONFERENCE ROOK Fredine Branson MINUTES IOGqA CITY HOUSINr, C Y44ISSION NOVIIBER 17, 1976 PUBLIC WORKS CONFERENCE ROOM MEMBERS PRESENT: Fountain, Hibbs, Kamath, Retish MEMBERS ABS : Branson, Bouschlicker, Lombardi CITy STAFF pRESENT: Seydel, Rodgers RECOn4ENDATIONS To THE CITY COUNCIL: t-btion was made that the Housing Commission will protect tenants in making sure they have housing they can afford and the Housing Commission will exhaust all alternatives in the transition from Section 23 to Section 8 to ensure that all tenants are provided housing. SUMMA y OF DISCUSSION: 1. Vice Chairperson, Fountain, called the meeting to order. 2. Two applications were submitted for. approval. 3. Harry Baum presented materials regarding Chapter 9.30.5) to the Housing Commission (addendum attached). The Commissioners will study the material in preparation for discussion at the next Housing Commission meeting on December 1st. a. Discussion on the conversion of the remaining Section 23 units to Section 8 by June 30, 1978. It was stated that the vast majority of these Section 23 units are not convertible due to the low Fair Market Rents established by HUD. Concern was expressed for those tenants whose units will not convert. It was moved by Retish and seconded by Kamath that the Housing Commission will protect tenants in making sure they have housing they can afford and the Commission will exhaust all alternatives in the transition from Section 23 to Section 8 to ensure that all tenants are provided housing. Motion passed. 5. Cooperative Agreement. Seydel met with the Coralville Council at their informal meeting on November 9th to discuss the Cooperative Agreement. Formal action by the Coralville Council is anticipated within the next two weeks. 6. The dousing Maintenance and Occupancy Code will be ready for further discussion at the next meeting on December 1st. 7, NEXT MEETING - DECEMBER 1, 1976 8:30 a.m. pUBLIC I^pRKS CONFERENCE ROOM Fredine Branson �, 0 9.30.5J, REVISED, AS PROPOSED BY THE CITIZENS' HOUSING CENTER, IOWA PUBLIC INTEREST RESEARCH GROUP, PROTECTIVE ASSOCIATION OF TENANTS, AND TENANTS UNITED FOR ACTION Whenever, upon inspection of any rental dwelling, the Housing In - Spector finds that conditions or practices exist which are in violation of any provisions of this Chapter, the Housing Inspector shall give no- tice, in writing, to the operator of such dwelling, that unless such conditions or practices are corrected within one month, the operator's Permit will be revoked. The Housing Inspector's notice shall also ad- vise the operator of said dwelling that, upon revocation of the opera- tor's Permit, 1. the Housing Inspector shall immediately begin condemnation and vacation proceedings as set forth in Section 9.30.15 of this Chapter if the dwelling has any of the defects set forth in Subsection A. of Section 9.30.15, and 2. if the Housing Inspector does not proceed under 1. above, the tenants of said dwelling may, a. immediately terminate the rental agreement and vacate the dwelling, in which event the operator shall not be enti- tled to maintain any action for non-payment of rent for the remaining term of the rental agreement, or b. continue tenancy of the dwelling, in which event no rent shall be recoverable by the operator of said dwelling for the period during which the dwelling does not have a valid Permit and no action shall be maintained by the operator for non-payment of rent or for possession of said dwell- ing. 0 At the end of one month from the date of the first notice, the Housing Inspector shall reinspect such rental dwelling and if he finds that such conditions or practices have not been corrected, he shall give notice, in writing, to the operator that the latter's Permit has been revoked and that the Housing Inspector is proceeding under 1. above or that he will immediately give notice to the tenants of said dwelling that they may proceed under 2. above. In instances where violations of this Chapter are confined to one of several dwelling units or rooming units within a dwelling and, in the judgement of the Housing Inspector, do not constitute a hazard to the health or safety of tenants of the other dwelling units or rooming units within the dwelling, the Housing Inspector shall limit the application of the requirements of this Subsection to the areas in which the violations exist. COMMITTEE ON COMMUNITY NEEDS DECEMBER 1, 1976 -- 4:00 p.m. IOWA CITY RECREATION CENTER ROOM A COMMITTEE MEMBERS PRESENT COMMITTEE MEMBERS ABSENT CITY STAFF PRESENT: SUMMARY OF ITEMS DISCUSSED: • Hauer, Amidon, Askerooth, Bolnick, Bonney, Dennis, Hall, Hibbs, Stockman, Bohlken, Coogan Bridgeman Vann, Wilkinson 1. It was moved by Hibbs and seconded by Hall that the November 22, 1976, and November 29, 1976, minutes be approved. Motion carried. 2. Vann distributed the written proposal presented by 4-C (Community Coordinated Child Care) Committee. This written proposal supported their oral presentation on November 18. 3. Askerooth informed the committee of a letter he had received from the City Manager regarding the residency requirement as set forth in the Committee Bylaws. In light of the fact that he now resides in Coralville, Askerooth asked that he be allowed to submit his resignation. Hibbs moved and Bolnick seconded that the Committee accept Askerooth's resignation with regret. The motion carried with 2 voting "nay." 4. As an update on the Park and Recreation Commission request for a shelter at the Conklin Street Park, Stockman reported that a citizens group has raised $1500 that is to be ear -marked for this shelter. 5. In answer to some questions from Committee members, Vann supplied the following answers and/or explanations: a. Mayor's.Youth Board -- Their request was that neighborhood and park improvement activities be funded that would provide jobs for the youth. b. Old playground equipment from City Park is being used for the Brookland and Reno parks. Thus, the citizen requests have been taken care of. 6. During the discussions of project proposals, it was recommended that the request for a traffic light on Dubuque Street for pedestrians at Mayflower Apartments and the request for additional street lights on Mormon Trek Road be forwarded to the Public Wor4s Department. 7. After a lengthy discussion of the 34 proposals for funding, the Committee listed the following as priorities to receive further consideration: 2 2.3s Committee on Community Needs • December 1, 1976 Page 2 a. Old Post Office Acquisition for senior center (9) b. Neighborhood Park Improvements9 c. Ralston Creek Improvements (9) Improvements( ) d. Mayor's Youth Program (g) C. Land acquisition for retarded citizens' center (7) f. Recycling Program and Energy Conservation Planning (7) g• Happy Hollow Park Expansion (7) h• Day Care facilities - i. Riverfront Land Acquisition* term (6)/child da .7• Old Brick Y long (3) k. Rape VictimeAdvocacon (4) 1. Mark IV Neighborhood Center (4) M. VNA• HACAP, etc., office space (2) n. Buses for handicapped (2) Following is a listing of the tentative for each decision: amounts allocated and the rationale a. Old Post Office -- Bolnick moved and Dennis seconded that allocated for the ac uisitlon of the old Post Office. the follow* two q In $2e disc be involved in the o Points werent made: (1)rthat CCN members shouldsbession for acquisition, becomes available and (2) that, to other Funding request to reallocate HCDA funds CCN should be presented with any renovation. The motion to set asidecacquisiluding tionocostssals fcarriedswith one voting against. structure's A discussion of the proposal's assets identified the following: (1) The Old Post Office would provide a prime location for a senior center, centrally located in Iowa City, close to the downtown shopping, and easy to get to by car or bus. C2) The Hansen-Lind-Meyer PP g' elderly H Y Proposal includes a multi-unit structure of C3) The rly housing ajoining the senior center. mightprovide office space for other community Organizations in the downtown area. b. Park Improvements -- Bolnick moved and allocated— f�shelter at Conklin Streetnnis entrancentod that Hickory Hill Park. Motion carried with one abstaining. $4.500 be Assets of the proposal included the following: (1) Predominately low -moderate income families are living in the Conklin Street area. (2) Significant neighborhood support has been shown by $1,500 0£ resident contributions. C3) The addition of running water and restrooms will allow more use of the park (possibly for overnight camping). IN Committee on Community Needs December 1, 1976 Page 3 c. Mayor's Youth Program -- Bolnick moved and Bohlken seconded that $3,000 be allocated for hiring of a supervisor for the summer work program. Motion carried unanimously. The rationale for setting funds aside for this program follows: (1) The youth need some supervision during their work projects. (2) If money is set aside for the program, it is more likely to be implemented. (3) A program to utilize youth from the neighborhood's of low and moderate income families for neighborhood and park revitalization seems very beneficial. d. Retarded Citizens Center -- Stockman moved and Dennis seconded that $50,000 be allocated for land acquisition for Nelson Adult Center. Motion carried unanimously. The rationale supporting this allocation included: (1) This is a non-profit project funded predominately by friends and parents of retarded citizens. The group has identified funding for the construction of the building and HCDA appears to be the only source of a federal grant for land acquisition. (2) The current location of Nelson Adult Center is too small and unaccessible to wheelchairs, they need a new site to meet their growing needs. (3) JARC is a stable organization with ongoing programs and other funding sources. e. Recycling and Energy Conservation -- Bolnick moved and Stockman seconded that—$50,000 be allocated for (1) a neighborhood recycling program ($40,000) and (2) an energy conservation planner ($10,000). After some discussion, the motion was amended to include the stipulation that if a labor intensive program proves infeasible, then a technical, feasibility study can be carried out with these funds. Motion carried with three opposed. The rationale for including this proposal included: (1) Conservation of resources is a must in the future. One local staff member should be assigned to conservation and environmental research. (2) Labor intensive recycling has been successful in other states and proven less costly than other types of recycling. With the decreasing number of available landfill sites, something must be done in Iowa Ctiy. f. Happy Hollow Park Expansion -- Hauer moved and Bolnick seconded that $50,000 be allocated to acquire the vacant land adjoining Happy Hollow Park. Motion carried with one abstaining. Committee on Community Needs December 1, 1976 Page 4 The supporting justifications included: (1) The Ralston Creek Flood Control project could then use the entire open space for water retention during major storms. (2) The neighborhood residents are anxious to retain the open space for recreational activities. Several residents requested the park's expansion. The remaining projects will be discussed at the meeting on Tuesday, December 7, at 7:30 p.m. in the Recreation Center. 8. Dennis moved and Sohlken seconded that the meeting be adjourned. Motion carried. Ze�� Sandra S. Wilkinson J COMMITTEE ON COMMUNITY NEEDS DECI-j"IBER 7, 1976 -- 7:30 p.m. IOWA CITY RECREATION CENTER ROOM A COMMITTEE MEMBERS PRESENT: Hauer, Bolnick, Bonney, Dennis, Hall, Hibbs, Stockman, Bohlken COMMITTEE MEMBERS ABSENT: Amidon, Bridgeman, Coogan CITY STAFF PRESENT: Vann, Wilkinson SUMMARY OF ITEMS DISCUSSED: 1. Hauer stated that she would like to assert "Chair's prerogative" and set an adjournment time of 10:00 p.m. The suggestion met with Committee approval. 2. The Committee continued their considerations and discussions for funding: a. Day Care facilities -- After some discussion of purchasing a structure versus readily available structures (Horace Mann School and Old Brick) and day care in the homes, the consensus was that the residents are not organized well enough to get a successful program going. The day care proposals were tabled. b. Riverfront land ac uisition -- Realizing that there wasn't enough money To satisfy allun ing requests, the Committee tried to identify future funding that could be used for Riverfront property acquisition. Hauer moved and Bohlken seconded that Riverfront land acquisition be deferred, but given high priority with the next available Block Grant funding (either money from the sale of Urban Renewal land or the fourth year CDBG allocation) and that it be noted that this is done with extreme regret. Motion carried with one opposed. c. Rape Victim Advocacy Program -- Bolnick moved and Stockman seconded that $1500 a allocated £or the Rape Victim Advocacy Program to be used in conjunction with the City of Iowa City for publicity, duplication and printing costs, and workshops directed toward the high crime areas. For increased security, it was also recommended that an alternate use for part of this money could be the purchase of a bulk number of dead bolt locks to give "at cost" or free to residents in high crime areas. Motion carried with one opposed. Assets of the program are: (1) Rape and assaults are a serious problem. (2) The Women's Resource and Action Center is actively trying to inform the public on these issues. Committee on Community Needs December 7, 1976 Page 2 d. Old Brick -- A discussion of the positive aspects of this funding were: (1) Matching funds are available for historic preservation, so $40,000 might realize $80,000 of improvements. (2) The building would provide space for neighborhood and community services. (3) Bus lines are nearby and the building is accessible to the handicapped. Negative comments included: (1) Other structures in the area already provide space for similar activities, e.g., Center East, Horace Mann School, Wesley House, Lutheran Church. (2) It was questioned whether enough funding would ever be available to make this a successful long term venture. (Other members disagreed.) Bolnick moved and Bonney seconded that $40,000 be allocated for renovation of Old Brick with the understanding that the City would work out an agreement allowing neighborhood citizen groups to use space in the building, possibly rent free. The first vote was 3 for, 3 against and 1 abstaining. Vann called the members who were absent in an attempt to get more members present. Dennis arrived shortly thereafter and a second vote on the above motion carried with 5 for and 3 opposed. e. Buses for the Handicapped -- Don Schaefer of Johnson County Regional Planning arrived to discuss transportation for the handicapped. After his presenta- tion requesting $30,000 for the purchase of two vans to be used for the handicapped, Bolnick moved and Bonney seconded that even though the discussion had taken place, the vote should be deferred until after the Committee discussed agenda items listed before this topic on its priority list. Motion carried unanimously. After the remaining priorities were discussed, Hibbs moved and Bonney seconded that $30,000 be allocated for the acquisition of two buses for the handicapped and elderly. Motion carried unanimously. Assets of the proposal included: (1) Transportation is needed for these two groups. (2)• The transit grant will not cover capital acquisitions. f. 61ark IVNei hborhood Center -- Bolnick moved and Stockman seconded that 15,000 be allocated for recreational facilities in the Mark IV/Willow Creek area. Motion failed with 5 opposed. • 0 Committee on Community Needs December 7, 1976 Page 3 3. Dennis asked that Hauer as Chairperson write letters to all those who submitted proposals stating why they were or were not funded. The Committee was in full agreement. 4. It was the consensus of the Committee that if appraisals for Happy Hollow are less than the $50,000 allocated, the excess should be reallocated to Ralston Creek. 5. Hauer asked if there were any additions or corrections to the minutes of December 1, 1976. Bolnick suggested that a third rationale be added under item "e. Recycling and Energy Conservation" to read (3) The City's Comprehensive Plan Work Program discusses recycling and feasibility studies. This proposal will serve as a Pilot demonstration program. Stockman suggested that in item "f. Happy Hollow Park Expansion" a statement be added that the abstaining vote was cast on the basis of a controversy over the duel usage of the park for recreation and storm water retention. Dennis moved and Hall seconded that the minutes be approved as amended. Motion carried. 6. Bonney moved and Bohlken seconded that the meeting be adjourned. Motion carried. Sandra S. Wilkinson I MINUTES • IOIYA Ci't'y RIVERFRONT COMhfISSION GITy hfANAGER,S CONFERENCE DECEMBER 9, 1976 ROOhf MEMBERS PRESENT: Brandrup Vetter Epley, Fountain, hfEMBERS ABSENT: ENT: Horton, Lindberg, g. Neuzil STAFF PRES Thayer Flowers, Geshwi ler, Milkman GUESTS- Sam Fahr ahr , Osborn ,.,mr,'NDATI O NS TO THE PLANN1. ThatING dedication regarding the S AND ZONING COMMISSION along theor maintenancetopgls Corner Addit' Corr00, meanidor Studyand. withth t a Pmentide stripnofpia d for be for river, develo i isi made Study, a recommennOf the Property be Public use SUhihfARY done in a OF DI dations of Phase II of the River SCUSSION AND The Iowa FORMAL ACTION wit City Riverfront TAKEN: h Temporary Commissio • Howard met Re Session on D and Fountain Chairperson Lindberg Presiding�ular int ecember 9 and Jac was not Present tLindberwemembernfromembers from Commission to the g gave Johnson Johnson Count e new members, background inforounty, Arthur Cy' were # Horton moved Mat- regardinampbell, Meet* be and Vetter seconded g the be app Horton secondedapPr°that ved as writ d that the minutes of the November Milkman owed as written he minutesUnanimousfathe Novembern g up then moved 4 he indicate SpeCial hfe and of the River d that the Meeting Corridor City Cohn todmeetoith t the COMM.Study as Council does not want Stanley Consult the Commsion on wants tohadants a drafttofadopt phase II Objective sultants for disc Opt. The Co t�hePolicies Objectives int had incorporatedussion, uncil It was n wants Brandr ° the Phase II Report. the Commission' Pointe and that s uP indicated his pecifics al on feelin Phasehat from tII pres.Councilpolicy and tthattthehe CCo issson shouldn' ntation also ion needs t present a and shoU ld be He stated river corridor Use for thzone a e river related cor to that he feltse 1971 repor Commitment tOpoindrafthat th dthe presentati nconsistirnitt gro HortdeacquisitionontLiestablish t paading Vetter and Lindberg Brandrup Minutes Page 2 • December 9, 1976 Tony Osborn, Department of Community Development was present for a discussion of the preliminary plat for Sturgis Corner Addition located at the junction of Highway 6 and Riverside Drive. The Planning Staff is concerned that the development of Lot 2 of the Addition be compatible with the river. Following further discussion, Brandrup * moved and Horton seconded that the Riverfront Commission recommend to the Planning and Zoning Commission that, regarding the Sturgis Addition, provision be made for dedication or maintenance of a 100 wide strip of land for g Corner mint of the f land public use along the river, and that develop- merit of Phase property lbe done in a means consistent with the recom- mendationsHorton, Lindberg and Vetter I Of hvotedeayeowithoFountain ar Study. dNeuzil abstainingBrandrup, Epley, and Campbell and Thayer absent. Motion carried. Milkman reported that the Flood Plain Ordinance is being -re -written due to receipt of new Federal regulations from HUD. that the Proposed ordinance should be completed b She indicated LindbergY January. announced that the Budget Subcommittee would be meeting on December 10 at 8:00 a.m. to prepare the Commission's C-1 P. was a consensus of the Commission that the funds should also be the There priorities for the H.C.D.A. priorities for the C.I.P, ,Milkman reported that Iowa will be getting more Open Space funds in the next five years. The funds will be on a 50/50 match basis. Sam Fahr was present, reporting that he had received a letter from the Chairperson of the Committee on Community Needs thanking making the presentation for the Riverfront Commission regarding him for The Commission's request for funds for that g land turned down. Purpose was * Following discussion, Brandrup moved and Epley seconded that election will officers be postponed until withe January meeting. Unanimous. Lindberg ll remain Temporary Chairperson through that meeting. There being no further business, the meeting was adjourned at 4:40 p.m. Respectfully submitted, Ellen R. Flowers, Secretary AV M I NUTES •IOWA CITY PARKS AND RECREATION COMMISSION RECREATION CENTER ROOM B DECEMBER 8, 1976 MEMBERS PRESENT: BOutel.le, Cilek Thayer MEMBER ABSENT: Davis, Sangster Kelley, Mascher Powell,,Stockman, STAFF PRESENT: Adams, Flowers, Howell, Lee,,Levin,;Peck, Showalter. GUESTS: Derek Willard, A. J. Soucek, Marsha Linder, Wayne Begley., Gretchen.Harshbarger, Kathryn Gillies, Nancy Seiberling,. Anne Glenister RECOMMENDATIONS TO THE CITY COUNCIL: I. That the Parks and Recreation Commission recommends to the City Council ,that South Hollywood Manor Park be, named Wetherby Park.;, 2. That the Parks and Recreation Commission recommends *hat.;the North Side Neighborhood Association be given a hearing concerning the purchase,of the Hayek property adjacent to :Happy Ho11ow,Park., SUMMARY:OF DISCUSSION AND FORMAL ACTION TAKEN: • The Iowa City Parks and Recreation Commission.. on December 8, 1976, with Chairperson.Stockmanmet Regular :Session pressiding. / There were no additions or corrections tothe mi es theNovember 18 meeting andapprovedwere approved as written. Mascher read the suggestions that the, Park Naming Subcommittee had received: for naming South Hollywood Hanor Park, indicatg thhea preference was for either McCollister Par$,or.Netherby inPark. .at She., explained that the park was part that of the McCollister property and Isaac Wetherby was an early Iowa City, photographer,andiportrait painter. Showalter indicated that there .was still.a;possibility-.that another portion of the McCollister property, which, is a p art, of, the Showers Estate, would be purchased in the'-futUrG and wOUld.be,closer to the McCollister house.. Th would likeere was. a.concensus that; ;t he Commission. .to , .reserve the name McCollister Park..for;,that.portion,in, the event that it would be purchased by the City. Following discussion, * Kelley moved and Boutelle seconded that the;Parks-and Recreation.ussi- mission recommend,to the City Council that South Hollyw'ail.anor Park.: be named ,Wetherby park. Unanimous... oo A group of.Camp Fire Girls was present to present a check for $1, 2b to Chairperson Stockman for the, purpose of.building,a;she]ter at, the. •Conklin -entrance to Hickory Hill Park. The,money,was rapl,ter y raffling three quilts and will beputin a,speciaL City account until, construction of the shelter can begin. . After present.ata on of the check by Lynette Nerad, Carla Rosenthal, Deena Pagels, Cynthia Shires and Jeanette Paulson, Stockman reported that the Committee on Community Needs had recommended an allocation of $4,500 for the construction of the shelter. 22 i37 0 Minutes Page 2 December 8, 1976 0 Wayne Begley was present regarding purchase of the Hayek property. He reported that he had attended the public meetings of_the Committee on. Community Needs and that $5b,000 had been allocated'by the Committee '.' for Happy Hollow Park improvements. He also reported that he had attended several meetings of the Ralston Creek Coordinating.Committee., and was concerned about the possibility of using Happy Hollow -'Park:- as a water detention area as part of the Ralston Creek Water Storage..., Plan. He indicated that he and other 'members .of the community were.'.' not satisfied with the Environmental Review Statement on the project and would be requesting a full Environmental Impact Statement'. He -`11. reported that the neighborhood residents who had signed''the'petition regarding purchase of the Hayek property had still not been able to get on the City Council agenda and that they would like .the .Parksand .. Recreation Commission to take a stronger stand onthepurchase and-': -_ the related issues. Marsha Linder stated that she was present as a member of'the'North' Side Neighborhood Association and that the Association was in favor of the purchase of the Hayek property. Nancy Seiberling; Gretchen Harshbarger, Kay Gillies and Anne'Glenister' from Project GREEN were present for a discussion of the Washington...._,. Street Project and the group's project on -Highway 218_`South'..and.Sturg s Ferry Park. Gretchen Harshbarger indicated that planting could really be done on Washington Street only in the medians and that the'plantin'g's would be extremely simple. She reported that Herm Thompson;`the"," landscape architect planning the project, had suggested using bricks around the larger medians to tie in with'the downtown Washington' Street design with low evergreens and a few ornamental trees'planted down the middle. Thompson also suggested use of a low retaining wall along WashingtonStreet by College Green'Park to help eliminate problems caused by the existing steep'bank; 'Thayer 'expressed 'thanks to Project GREEN for their efforts on the Washington Street'Project.'' Nancy Seiberling-reported that Highway 218 South' would 'be'� d linewith` large trees according to the River'Corridor Study plan by':'Stanley •,!' Consultants. She indicated that Project GREEN wouldput in the trees' and do the watering, weeding and all maintenance for "two years. 'The"" group will''also plant trees in Sturgis :Ferry Park'," with the time'' table depending upon how the land at'the landfill park`'develops.' Stockman reported that the only allocations to date'"that Parks'and Recreation had received from the Committee on Community' -Needs were " the funds for the shelter at Hickory Hill"Park and'the`$50`;0001for-- -• Happy Hollow Park improvements. She indicated that $250,000 had been allocated for the purchase of the old' Post' Office andthat''the Riverfront Commission's request for'funds`for land acquisition had ' been turned down'. The Committee's `recommendations'will go'`to the — ` • City Council at the end of December'and the allocations will become finalized at the beginning of the year. 0 Minutes • Page 3 December 8, 1976 9 Boutelle reported that Dick Plastino,'Direct=or of Public Works, -and Ed Brinton, Powers -Willis, will meet with n'eighborhood're'sidents'.` regarding the Ralston Creek Water Storage Plan and that still considering Happy Hollow Park the City was as a water detention area:;.'Kelle requested that Showalter list any problems lie saw with the Environ - y` mental Review Statement. Responding to the concern of the neighborhood residents voiced by Wayne Begley, Boutelle moved and Kelley seconded that the Parks and Recreation Commission recommend that the North Side Neighborhood Association be given a hearing concerning the'pur chase of the Hayek property adjacent to Happy_;Ho11ow..Park .,. Boutelle:,__ Kelley, Mascher and Stockman voted aye with Cilek, Powell;and Thaye n;.; voting nay. Motion carried. Thayer and Powell expressed concern that the motion would imply an opinion regarding the Commission's intent to purchase the Hayek property and there was a concensus that no opinion should be implied by the motion. Boutelle suggested that each Commission member read the Environmental Review Statement prior to the next meeting and Thayer requested that Showalter, Stockman and Boutelle summarize the report so that the Commission could vote on any appropriate motions at the next meeting. Stockman reported that the Parks and Recreation Ordinance passed . through the City Council and is now official. The possibility of building an outdoor game room at Willow Creek Park was discussed (see attached memo from Bob Lee) with Lee indicating that the Staff was not in favor of the project. Iie indicated that there were several alternatives that the Staff felt would serve the residetns of the neighborhood, particularly Mark IV residents, better. There was discussion of adding on to an existing facility such as a school and Showalter and the Staff were requested to explore the Possibilities of cooperation with West high School and the Lutheran Church in the neighborhood regarding joint facilities. Powell reported that there had been discussion of swimming facilities at the last School Board Meeting and that there had been some criticism of the City for not providing an additional pool. He indicated that he had pointed out that he felt the City's pools.were sufficient for the public use and that the schools were the portion of the public that seem to need an additional pool. The Park Division Budget was discussed and there was a concensus that it was acceptable at this time. Thayer suggested the use of government surplus equipment, etc. Showalter indicated that he would write a statement regarding Project GREEN'S relationship with the department to be mailed with the minutes. •He also reported that a horticulturist would be hired and would start working March 1. Regarding ice skating, Showalter stated that the ponds at City Park were open to skating but that the seal at Mercer Park had cracked preventing skating there this year. Ile reported that the City will pursue the purchase of the Schlaegel property for addi- tional park land. Minutes Page 4 December 8, 1976 Mascher indicated that letters would be sent to all people who sent suggestions in regarding the naming of South Hollywood Manor park and that_a press release would be issued asto the proposed name.. There being no further business, the meeting was adjourned at 10:15;p.M. Respectfully submitted, Ellen R. Flowers, Secretary _ 0 0 RESOLUTION NO. 76-448 RESOLUTION APPROVING CLASS LIQUOR CONTROL LICENSE APPLIC-fiT-0 BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that a Class C Liquor Control License application is hereby approv�ec mor the following named person or persons at the following described location: Emily K. Starbuck dba/Lazy Leopard Lounge, 122 Wright St. (renewal) Said approval shall be subject to any conditions or re- strictions hereafter imposed by ordinance or State law. The City Clerk shall cause a recommendation for approval to he endorsed upon the application and forward the same together with the license fee, certificate of financial responsibility, surety bond, sketch of the premises and all other information or documents required to the Iowa Beer and Liquor Control Department. It was moved by Selzer and seconded by Balmer that the Resolution as re�a Tie adopted, and upon ro11 call there were: AYES: NAYS: ABSENT: Balmer x deProsse x Foster x Neuhauser x Perret x Selzer x Vevera x Passed and approved this 21st day of December 1976 2235 RESOLUTION NO. 76-449 RESOLUTION TO REFUND CIGARETTE PERMIT Central Vendors, Inc. dba/ WHEREAS, Highland Ave. D -X at 1310 South Gilbert in Iowa City, Iowa, has surrendered cigarette permit No. 77-42 expiring June 3077 19 , and requests a refund on the unused portion thereof, now therefore, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that cigarette permit No. 77-42 issued to Central Vendors, Inc. dba/Hi hland ve be cancelled, and . D -X BE IT FURTHER RESOLVED that the Mayor and City Clerk be and they are hereby authorized and directed to draw a warrant on the General Fund in the amount of $ 50.00 payable to Central Vendors, Inc. as a refund on cigarette permit No. It was moved by Selzer Balmer and seconded by the Resolution as read be adopted, and upon roll call there were: AYES:NAYS: ABSENT: Balmer —_ x deProsse Foster Neuhauser Perret Selzer Vevera X x x x x x Passed this 21st day of December 19 76 that RESOLUTION N0. 76-450 RESOLUTION TO REFUND CIrAuammr PERMIT Central Vendors, Inc. dba/ WHEREAS, Bull Market at 325 E. Washington St. in Iowa City, Iowa, has Surrendered cigarette permit No. 77-38 June 30 , expiring 19 77 , and requests a refund on the unused portion thereof, now therefore, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that cigarette permit No. 77-38 , issued to Central Vendors Inc. be cancelled, and BE IT FURTHER RESOLVED that the Mayor and City Clerk be and they are hereby authorized and directed to draw a warrant on the General Fund in the amount of g 50.00 . payable to Central Vendors, Inc. as a refund on cigarette permit No.77-38 It was moved by Selzer -- that the Resolution as read be adopted, and upon roll call there were: AYES;NAYS: SSE Balmer —�_ x deProsse x Foster x Neuhauser x Perret x Selzer x Vevera x Passed this 21st day of December 19 76 22 Un coMM[Rct K401C CmC CENTER, SIDE WASHWGTpNST. e5�6;aIOWA 1"IOWA 512A0 1 � — c JI9JS41Bo0 -IDWA. crrr. 1q' December 9, 1976 Mrs. Mildred L. Jennings 815 River Iowa City, Iowa 52240 Dear Xh-s. Jennings: We received your Petition for Suspension or Remission of Taxes in the mail from the Johnson County Auditor's Office. Before Council can approve of this suspension, you will need to fill out the information on the enclosed application. Please do this as soon as possible and return it in the enclosed, self-addressed envelope. If you have any questions concerning this matter, please feel free to contact me at the City Clerk's Office, telephone no. 354-1800, Ext. 215. Thank you. Sincerely, Vicki Brei Deputy City Clerk vb Encs. i Name: Address: Age: Zo Occupation: Martial Status: _ t ,G�� Dependents: 7-z- c% Monthly Income: Earned: .............. Private Pension: ..... Government Pension: .. TOTAL ................ Market Value of House per Iowa City Assessor s i�3 90 o ,?2,Q ,P„, kc", to 96 76U Have Taxes been suspended in previous years? ,L When: Is applicant disabled? Status of General Health: Good? Poor? Bad? /--� ADDITIONAL INFORMATION WHICH APPLICANT FEELS ENTITLES HIM TO SUSPENSION: . lei✓ a/ G�-f�C�� .C��e�J G_La�y,.eJ Ce.�j�.e,4-�� 22.4.1 Petition for Suspension or Remission of Taxes on Account of Age or Infirmity ry """"""'""'"""'-COU\T1', IO\YA: TO THE BOARD OF SUPERV"SORS OF.......... The undersigned respectfully represents that, by reason of ..... ./..2.M• f_ -T �/..he is unable to con- .(AOE On INFIRMITY) . tribute to the public revenue; that ....he is the owner of the following described property upon which ....he asks that the taxes for the current year be..... �(E a -under the provisions of Chapter 251, Acts �SUSP65DF't " OIL REMITTED) of the Thirty-ninth General Assembly, to -wit: REAL PROPERTY (Give correct legal description) PERSONAL PROPERTY i- .. ---_ .......................................................... .................._....................................... G .............................. ......................... 4._--••------........_-- �.../3.c4„/�.fir.�SX�...L-�i'..t2,.,.�-.:.�-�,-E-: �: ---• ••-•-- -. �/ PeLFLFonet. Subscribed and sworn o before me at ......................... ./` this ......day o .... 19.�-/ 1 ,� l n In and for.. APPROVAL , Iowa. Abbie StolfttsClerk of thc...City of Iowa City _.. I -"---"" ..................................... (CITY, TOWN OR TOWNSHIP) JohnSon....................................I State of Io\\a, hereby of ........................ ..................... in the County oE............ ._..... _ certify that at a meeting Of the .-Council'........ Cit ---------------_............................. ----- (COUNCIL. OR TRUSTEES) (CITY, TOWN Olt TO\YNSIIII•) 21st December _, 19.76.., the within and foregoing petition heldon the ............ ..........day oE..............................-....................... ......... , approvedunder the provisions of Chapter 251, Acts of the Thirty - was duly considered and ....... ..:......... ......... . ... . (APPROVED OR DISAPPROVED) ninth General Assembly. Iowa MV ...... December ...................... Iowa, ..... ...........---......... ..22n....d ........_. City Toum Township (L -1L �t,c.c..�...%ll%'— -rte✓ % v Clerk. 0 PPPITION 0 This is a petition to have the alley paved, opening to Dodge and Johnson Streets, and bounded by Davenport and Bloomington Streets. This petition will be presented to the City Council For approval. i rim-•_ _ s/ l• DEC151976 U F1LS1r- STOLFUS CITY CLEF{IC 2�y3 0 0 Alley pavement project. There are 640 line"i feet of property bordering the alley. Of this !,mount Zion Lutheran owns 240 feet of frontage. T< estimated cost of pavement plus storm sewer, plus grading x111 came to ibout 416 per foot frontage. Payment for pavement can be made over a 12 year period at a low interest rate,. The exact amount is not known. Property owners are the fallowing; Fowles, Dan and Dorothy, 320 N. Johnson zo Ft. James Cooper Hradek, Lawrence Miller, Marie Krell, Genevieve Luse, Mabel Rittgers, Ben 619 E. Davenport cuF.t. 621 E. Davenport 4; Ft. 319 N. Dodge 3C Ft. 309 N. Dodge 6� Ft. 620 E Bloomington 40 :t. 616 E. Bloomington 4C Ft. In order to win council apprs-:;l for such a paving project, it is neccess,,ry that majority of frontage fo:.t:ge approve the projest FI � F 0K1 51"J%), C,1' ;T01- FU CITY CLEk *city of Iowa CIO ----,.,MEMORANDUM Neal Berlin, Citv Manager DATE: December 15, 1976 TO: City Council FROM: Lyle G. Seydel, Housing Coordinator RE: Recommendation from the Housing Commission to City Council, November 17, 1976 These comments are offered to clarify the purpose of the recommendation of the Housing Commission a. With the passage of the 1974 Housing and Community Development Act of 1974, HUD published regulations which required conversion of Section 23 Leased Housing Programs to Section 8 Housing Assistance Payments Program. Applicable sections are quoted below: Paragraph 802.111 (b) (5) (i) where section 23 housing is to be converted to Section 8, HUD will, to the extent of available contract authority, approve one Section 8 unit for each Section 23 unit converted. where Section 23 units are not converted, the following provisions of this paragraph (b)(5) shall apply. (ii) Any increases in rents and/or operating costs for occupied units must be funded by the elimination of units authorized under the Section 23 ACC but not leased; Section 23 ACC amounts shall not be increased, except under special circumstances as authorized by HUD. (iii) No leases for additional units shall be entered into. Lease renewals and extensions may be entered into only with respect to occupied units and units which are to be reoccupied within 30 days, but the terms of such lease renewals may not extend beyond June 30, 1978, except under special circumstances as authorized by HUD, and then only until June 30 1979. Page 2 City Manager/Cit0ouncil • b- Based on the above and the nublished rents, the Council approved the a Of the Iowa City fair market Project to nPlication for conversion were a problem and Section ments even thou h » Fair market rents during this ca.lander. e we have received The conversion was originally they remain a two adjust - three phases: ginally planned to be problem. to June 30 forty-nine units duringaccomplished in June ' 1976% 88 units during the period the period January 1 30, 1977 and the remaining period Jul during the Period Jul g 72 units to be converted to and II are being Y 1, 1977 to June 30, 1978_ Phase I found e accomplished on schedule or units to replace them, are being C. In March, 1977, we must submit our request for the conversion of the 72 units together with bud entire 309 units. Herein is the problem. units that will gets for the on Jul be under lease in the Most of the 72 Y 1, 1977 are not convertible Section 23 Program in that the gross rent now to the Section 8 Program market rent. The prof now aid exceeds that will y of obtaining published fair slim. Permit conversion of all the unitan adjustment The regulations state that is ver beyond June leases ma y, very ACC amounts wi111978 unless aoproved .y not extend families not be increased. This me and further that sistance after /Persoons occupy cc pying these means that those units will be without as - all the leases to 1978' It is unrealistic be able to handle June 30, 19.78. Staffingto extend terminate sometimetbetweenhat manyJulits capability will not are rather Y 30a1g7�e time. The leases will comment on thinly distributed throughoutand Junethe Year. . 1978 and Each relates to feasibility Year. Final program must be financially feasible dondministrative retain 50 to 60 units in the costs. 1978 is not Section its own merit. To feasible. 23 Program beyond June 30, d- The following actions can be taken. (1) Ninety days prior to the termination of on those units the tenants will be issued a Certificate of Eligibility the leases and be informed that the lease on the they occupy cannot and will not be extended. be given a full not unit that will fall within g and directed to seek housing 11 to pa the the Section 8 to or be Y full rent themselves. Prepared (2) Efforts will be continued to obtain fair market rents. increases in (3) HUD will be appraised of the problem to extend leases beyond June 30, 1978 This action is doomed and a request on increasingto failure can be forwarded. amounts in the because of the restrictions Contract. Section 23 Annual Contributions r DATE: December 23, 1976 TO: Parks and Recreation Commission FROM: Iowa Ci s Chairman ty City Council RE: Referral At their regular Council meeting on December 21st, 1976, the Iowa City Council discussed the name submitted by the Commission for a park. The vote on the resolution failed, 3/3, deProsse, Nouhauser, $ Vevera voting 'no' Perret absent. The Mayor stated that the item would be sent back to the park naming committee. There were no objections. City Tanager Neal Berlin read the Resolution passed previously on a park naming policy. a Abbie Stolfus�, City Clerk • RESOLUTION N A RESOLUTION NAMING A CERTAIN P/ARK OCATED WITHIN THE CITY LIMITS OF THE CITY OF IOWA CITY, IOWA WHEREAS, the City Council of the City of Iowa City, Iowa, deems it in the best interests of the residents of the. City of Iowa City, to name parks located within the City; and WHEREAS, the City Council by Resolution No. 72-63 established certain guidelines for the naming of parks; and WHEREAS, the City of Iowa City has acquired the following described parcel of land for park purposes: In T -79N, R -6W, 5th P.M., Section 23 thereof, a parcel of land in the W 75 acres of the W� in the SWC of said section 23 described as follows: Commencing at the NE corner of the W' in the SWjg of said section 23; thence 2 745 feet; thence S 820 feet; thence E 745 feet; thence N 820 feet to the point of beginning. Said parcel contains 14 acres, more or less. and, WHEREAS, the Parks and Recreation Commission has recommended that said park be named 'Wetherby Park"; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Iowa City, Iowa, that the above described park be named "Wetherby Park". It was moved by and seconded by that the Resolution e a opte an upon roll call there were: AYES: NAYS: x r X �C Passed and approved this ATTEST: tity —C-1 e—r ABSENT: yor Balmer deProsse Foster Neuhauser Perret Selzer Vevera day of 1976. RFC!!J`IF.P. & APPR07ED BY T111 ;L'G_SL UEl'GRi1 N2 -15 IRl6 ak 2 Z -70 P�w f M CHIC CENTER. dID E.WASHINGTONW2405T. IOWA CITU. IOWA -IN 5I2<0 �� 319 -354 -IND NOTICE ME CITY COUNCIL OF I04VA CITY IS CONSIDERING AN APPOINTMENT TO THE FOLLOWING BOARD: BOARD OF EWIINERS OF PLMIRERS One vacancy - Two-year Term (Diaster Plumber) January 25, 1977 - December 31, 1978 The duties of the members of the Board of Examiners of Plumbers include examining all applicants desiring to engage in the work or business of plumbing, whether as a master plumber or as a journeyman plumber and issuing licenses to competent applicants. Iowa City appointed members of boards and commissions must be qualified voters of the City of Iowa City. The appointment to this Board will be made at the January 25, 1977, meeting of the City Council at 7:30 P.M. in the Council Chambers. Persons inter- ested in being considered for this position should contact the City Clerk, Civic Center, 410 East Washington. Application forms are available from the Clerk's office upon request. :22417 Of _ cony MEMORA 4 DATE: December 23, 1976 TO: Board of Appeals FROM: Iowa City City Council RE: Appointment At their regular Council meeting on the 21st of December, 1976, the Iowa City Council adopted the following motion: To request the existing member of the Board of Appeals, Warren Burger, to serve until replacement has been made, Ab�The motion carried, It, perret absent. S lfus City Clerk 0 ED I CIVIC CEMEN. 410 E. W 0.5n`s7;Ctti 5T. IOWACITV.I.18 SZZ<0 319-35<�1800 NOTICE TlfE CITY COUNCIL OF LONA CITY IS CONSIDERING AN APpOINIMENT TO THE FOLLOWING BOARD: BOARD OF APPEALS IWC Sm vacancy - Three-year Term January 2S, 1977 - December 31, 1979 It is the duty of members of the Board of Appeals to hold appeal hearings on matters concerning minimum housing standards ordi- nance and the uniform building code. Members must be qualified by experience and training to pass upon matters pertaining to building construction. Iowa City appointed members of boards and commissions must be qualified voters of the City of Iowa City. The appointment to this Board will be made at the January 11, 1977, meeting of the City Council at 7:30 P.M. in the Council Chambers. Persons interested in being considered for this position should contact the City Clerk, Civic Center, 410 East Washington. Applica- tion forms are available from the Clerk's office upon request. 0 • IOWA CITY COMMUNITY SCHOOL DISTRICT MERLLY A. LUDWIC Superintendent December 22 1976 Ms. Abbie Stolfus, City Clerk Civic Center, 410 East Washington St. Iowa City, Iowa 52240 Dear Ms. Stolfus: I040 William Street Iowa City, 101, 5.3`40 319-338.36&5 I am enclosing a letter indicating the appointment of Dr. Robin Powell, 330 Ferson, Iowa City, Iowa, to the City Parks and Recreation Commis- ouIn the future you. 1 will try to remember to send the letter directly to . Sincerely, Richard A. Lahr RAL/hw Secretary, (Board of Education Enc. IOWA CITY PUTS THE STUDENT FIRST 22det O, September 21, 1976 Mr. Den ;is Showalter, Director City Parks and Recreation Commission City of Iowa City, Civic Center Iowa City, Iowa 52240 Dear Mr. Showalter: We wish to inform you that Director Robin Powell Boa Barbara Community School District, was ' of Education, Timmerman to continuo to se aPFointed by President and Recreation Commission for the 1976-77s a member of the C1 school year. tY Parks RAL/hw Sincerely, Richard A. Lahr Secretary, Board of Education 2zyq 0 city ®.1 DATE: December 23, 1976 TO: Iowa City Planning and Zoning Commission FROM: Dr. Robert Ogesen, Chairman lowa City City Council RE: Sign Ordinance At their regular Council meeting on December 21st, the Council discussed the 20 page revision to the Sign Ordinance and the amendment concerning Portable Signs. After considerable discussion, it was moved by deProsse and seconded by Vevera that the•Council request the Planning and Zoning Commission consider, as quickly as Possible, the 20 page revision for the Sign Ord. as drafted by the Sign Ord. Committee. After further discussion, there was a consensus to add to the above motion the words, "and that special emphasis be taken on the question of portable signs". Assistant Attorney Robert Bowlin advised that there is no authorization for issuance of a temporary permit under the present ordinance. City Manager Neal Berlin pointed out that the 20 page report is what the staff thinks the Committee has said, and was for Council information that Something is being done. The question was, whether or not it should go back to the Sign Committee for final approval before being sent on to P&z. The vote on the motion to refer to PF,Z carried, 5/1, Selzer voting no,. Attorney Bowlin also pointed out that the Ordinance Repealing Requirements for Portable Signs would have to be set by PF,Z for a public hearing and then come back to Council, as the Sign Ordinance is a part of the Zoning Code. al Abbie Stelfus, City Clerk a E NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATION, FORM OF CONTRACT AND ESTIMATED COST FOR THE CONSTRUCTION OF LOCKER ROOM FACILITIES IN THE IOWA CITY CIVIC CENTER. TO ALL TAXPAYERS OF THE CITY OF IOWA CITY, IOWA, AND TO OTHER PER- SONS INTERESTED: PUBLIC NOTICE IS HEREBY GIVEN THAT THE CITY OF IOWA CITY, IOWA, WILL CONDUCT A PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CON- TRACT, AND ESTIMATED COST FOR THE CONSTRUCTION OF LOCKER ROOM FACILI- TIES IN THE IOWA CITY CIVIC CENTER, IN SAID CITY AT 7:30 P.M. ON THE 21ST DAY OF DECEMBER, 1976, SAID MEETING TO BE HELD IN CITY COUNCIL'S CONFERENCE ROOM IN SAID CITY. SAID PLANS, SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATED COST ARE NOW ON FILE IN THE OFFICE OF THE CLERK IN THE CIVIC CENTER IN IOWA CITY, IOWA, AND MAY BE INSPECTED BY ANY PERSONS INTERESTED. ANY PERSONS INTERESTED, MAY APPEAR AT SAID MEETING OF THE CITY COUNCIL FOR THE PURPOSE OF MAKING OBJECTIONS TO SAID PLANS, SPECIFICATIONS OR CONTRACT OR THE COST OF MAKING SAID IMPROVEMENTS. THIS NOTICE GIVEN BY ORDER OF CITY OF IOWA CITY, IOWA ABBIE STOLFUS, CITY LERK NO 0 �I� y0F' PUBISC HE nG ON A PROPOSAL, BY AN 10va OF I EZMA CITY. IANS TO APPLY FUR ATn'r, AND �1' OF TRANSpORrON OPER- SYSTM. CAPITAL, GRANT �R THE CITY TRANSIT City A Public hearing of Iowa City, Iaaa,�on be before the Council of the �n39ton-M- in the Street Iowa CiUncty, Ch�rs.yCivi , D90mber 2t 4107E. 11ash of whether the City City,shouldJahnson County, Iowa, on the question T sem rtPtrsn CAeza g tando be petal �pply for an Iowa or otransit Persons wis appear at the Council eard on this question should ODpY of the proposed meeting at the time specified above. A Office of the City Clegrrk t application is now on file at the Iowa City, Johnson County, Civic Center, 410 E. Wash' ty, Iowa. �4t� St., 4AB City Clerk 22517 \0 • City of Iowa C ,,.� :�� sem: �• - DATE: December 15, 1976 TO: City Council FROM: City Manage RE: State Transit Assistance Enclosed is the revised State Transit Assistance grant request. The original request of $165,000 has been increased to $185,730 to include $20,730 as 50 percent of the local share for the purchase of three buses under the UAffA project. Cit of DATE: December 14, 1976 TO: City Council/City Manager ; FROM:b ` Transit Superintendent RE: State Transit Assistance SYtThe application for State Transit Assistance will, if approved, provide s o elowa City with approximately $185,730. Fran the Transit could be ended. there are many useful ways in which these funds expended. That viewpoint does not take into consideration the general financial condition oP the City. One approach that would help to ease the financial pinch brought about by the property tax freeze would be to utilize some state transit funds toomake up for Part of the tax revenue lost. �Ye feel that some funds ��nlalso boenexpended in the specialized transportation area. The P1 Specialized Transportation of the Johnson County Regional Planning QMmission has been working on the development of a practical approach to specialized transportation problem. They have recommended the approach discussed in the attached docunentation. We feel that it is the best initial step to allow for the analysis of specialized transpor- tation needs and to facilitate the eventual operation of a coordinated system. Such action would also help to improve our chances grant to Johnson County from the office of Human Develogfor the n°nt. There is no guarantee that the state D.0 T. will approve any grant application,. but we are well within their rather loose application T7ui rents. The D.O.T. 19977wants all applications submitted by January 1, , so it is important that we continue the procedure in as timely a canner as possible. 225,E 0 a r � �• cIvIC CENTER 00 E. W IO\4A GTY, I��TOH Si. I UIEI 2WSO0 MAYOR ecember 14 �"T"`°""'"°" 1976 COUNCIL YEW GE ,ONN lALNlR CAIEOL bIROIEE l �• EOfEER OAVIO ILRRET 1E4X LE L=ER ROLGT VEVGA Mr' T'L• Fritz, Director Public Transit Division Iowa Department of Transportation State Capitol Des Moines, Iowa 50319 Dear Mr. Fritz: The Operatin of Iowa City hereb Pleased g Grant in the amount applies for a that the State of $185,730.0 units ant lOCal governmental of Iowa has begun We are burdens of a Publicutransin assuming the COprogram to Any questions or be addressed to 0 at (319)-354-1800 Center, Iowa City Sincerely, Mary C, Neuhauser Mayor /Is portationsystem. nslderable comments concerning this appli ur Transit S very assist financial extension 28erintendent cation should or b AIr, S, L. Morris Iowa 52240. Y mail to the C' ivic 2-78 roan 030007 • • ;0 OF TR441,, Op a s .t rOW06 SUMMARY FINANCIAL OPERATING STATEMENT for IUVA CITY TRANSIT FROM 7.1-76 TO 6.30.77 • Note: Do not list on this form any subsidies received - see Appendix 11. F SCAL YEAR 1975- FISCAL YEAR 1976-1977REQUESTED STATE FUNDS %STATE FUND TO ACT. EXPENSES NS S TOTAL BUDDGET TOTAL BUDGET OPERATING REVENUE General Revenue Cash Passengers Trip Tickets $ 212,000 $ 252 800 "�' yet?'+^�qt2• s `�' " ,'�9*.r•LT�� '� Weekly Passes Monthly Passes --67,200 Sub-Total 212,000 .:320 000 ,t �, `fir.. ��' �� General Charter Revenue ,•�C `� .'��,Lyf }7e�S•�t'. k School Revenue Passes and Cash Charter — -- Sub -Total r TOTAL REVENUE (A) 212,000 320,000 t,...�•'. ^ rty,; OPERATING EXPENSES General and Administration 30,035 44 512 $ 10 000 22 Accounting — — _ Insurance and Safety 27 946 26,997 Operating Taxes 28,461 35 428 Operations Supervision 10,000 20,960 10,480 5 Maintenance 78,966 106 26425 000 24 Trans oriatinn 323,821 416 034 107 068 26 Service and Cleaning 24 620 29,463 8 920 3 Purchasingand Inventory495 1 320 825 63 Marketing 4 967 7.674 2,707 35 TOTAL EXPENSES B 529.311 688 652 165,000 24 NON-OPERATING INCOME • Interest — _— Advertising— — TOTAL NON -OP. INCOME (C) NET INCOME (LOSS) (A-B)+C) (317,311) (368,652) 165,000 45 • Note: Do not list on this form any subsidies received - see Appendix 11. Form 070000 ' Fa ` DETAILED 4. FINANCIAL OPERATING STATIWNT for TOM CITY—•N'4T_ T _— FROM 7/1/76 TO 6/30/77 FISCAL YEAR FISCAL YEAR 1975-1976 ACT. EXPENSES 1976-1977 STATE FUNDSSTATE BUDGET FUNDS TO GENERAL G ADMINIS.: REUESTED TOTAL BUDGE7 Salary -General Mgr. $ 14,673 $ Expense-Cen. Mgr._ — 16,135 Gen. Employee Travel Salaries -Staff 305 370 Gen. Employee Exp.— Dues F, Subscriptions -- -- Office Supplies 656 869 Gen. Medical Exp. 241 657 Accounting Fees 397 200 Legal -- Professional Fees ____ --- Vacation/Sick Leave 568 1 040 Telephone — -- Group Life Insurance 906 1 320 Acc. E Health Wages 678 12 Employee Hosp. Ins. -- Pension Costs Transit Planning -- Trustee Expense TOTAL GEN./ADMIN. 30,035 44,512 10,000 1CCOUNTING: 22 Sa G Wages Office Supplies -- Vacation/Sick Leave -- Accounting Services Revenue Security Exp. TOTAL ACCOUNTING JSURANCE E SAFETY: Ins. $ Safety Wages P/L F, P/D Insurance -- Injuries B Damages Workmen's Comp. -- Fire E Theft Ins. 8 Equip. Acc. Rprs. 3 710 Rev. Equip. N/A TOTAL INS. 22 CZ fo.T 020000 1100 DETAILED Page 2 of 3 FINANCIAL OPERATING STATEMENT for IDWA CITY TRANSIT FROM 7/1/76 TO 6/30/77 1FISCAL EAR FISCAL EAR 1975-1976 1976-1977 STATE FUNDS STATE ACT-PYI)Ptfe cu e��nn�... FUNDS TO Saxe 4 La�cnats Fuel Taxes Social Security Taxes I.P.E.R.S. Unemployment Taxes TOTAL OP.TAX $ LIC. 'ERATIONS SUPERVISION: Salaries --& Wages Office Supplies Vacation/Sick Leave Utilities TOTAL OPER. SUPV. 1AINTENANCE: Supervisory Salaries Mechanics Labor Repair to Serv. Equip. Vacation/Sick Leave Maint. Supplies - Rev. Equipment Repair Parts - Rev. Equipment Outside Towing Maintenance perfornied by another City Department TOTAL MAINTENANCE RANSPORTATION: Supv. E Adm. Wages Drivers Wages Rents for Terminals Vaca. $ Sick Leave Diesel Fuel Gasoline Motor Oil Anti -Freeze Refrigerant Tires/Tubes Rev. Eqp, TOTAL TRANSPORTA. 28,461 35,428 10,000 20,960 10,480 50 e 1100 a •.e a •.e • ee.•e e ®© s a 020M IRVICE 4 CLEANING: Supv. 6 A m. Wages Service Wages Vacation/Sick Leave Serv. Supplies - Rev. Equipment onmmw�. ® DETAILED FINANCIAL OPERATING STATEMENT • for I(AVA CITY TRAA\SIT FROM 7/1/76 TO 6/30/77 ISCAL EAR FISCAL YEAR 1975-1976 1976_1977 STATE ICT.EXpEN8E9 BUDGET STATE FUNDS FUNDS TO R Fnt I Z vmn.. TOTAL SERV./CLEAN. 24,620 29,463 PURCHASING g INVENTORY 8,920 Salaries & Wages Repairs Bldgs/Grnds.— _ Vacation/Sick Leave 495 1 320 Main. Su Supplies - _ 825 Bldgs/Grnds. -- — Misc. Purch. g Stores Exp. Freight -- TOTAL PUR./INVEN. 495 1.320 82 4RKETING: Salaries $ Wages Tickets g Schedules Media Advertising[j--j7768 Special PromotionsAgency Fees & Misc. Office SuppliesVacation/Sick Leave TOTAL MARKETING 4,967 7,674 2,707 30 63 35 Form 020009 9.76 ;PdP® PERSONNEL LISTING Agency Name IOWA CITY TRANSIT N/A $ 17845 2222 ,ACCOUNT 23182 1056 N/A FOR ALL PERSONNEL M PERSONNEL JOB TIRE OR CLASSIFICATION (Do Not List Names) YEARLY No. of dTDTAL YEARLY YEARLY E. r.. SALARY Persons SALARIES TH TRANSIT SUPERINTENDENT $ 16135 17811 1 $ 16135 SENIOR DRIVER 10480 2 20960 TRANSIT DISPATCHER 9960 1 9960 MAINTENANCE WORKER II 8896 1 8896 MAINTENANCE WORKER I 7416 2 16104 to 9096 BUS DRIVER (FULL-TIME) 8376 16 262030 to 10320 BUS DRIVER (PART TIME). 4.03/hr 14 46661 to (aver age) 4.96/hr ■ iso Yt FY 1977 FY PLOYERS SHARE OF YEARLY I. ' - YEARLY FICA/IPERS FRINGE IIENEFITS YEARLY PERSONNEL �' COSTS (d+e+p .s" $ 1710 N/A $ 17845 2222 N/A 23182 1056 N/A 11016 r.. 943 N/A 9839 1707 - N/A 17811 27775 N/A 289805 4946 N/A 51607 y�� TOTALS 37 $ 380 746 1: 40 359 N/A TOTAL PERSONNEL COSTS 0 • SECTION 6: OF PIANS FOR FINANCING THE The City of Iowa City has supported its transit system for the last five years from the general fund. The percapita level of support has been nasignificantly the highest in the state of Iowa. This grant project does not to the operating costs of that system. It does allow continuation of present levels of service rather than the reduc- tions that might be expected as a result of the property tax freeze enacted by the State Legislature. It is anticipated that at the end of this project the City will continue to support its transit system utilizing whatever funds can be made available. SECTION 7: F11 v a.111LJ The major use by the City of Iowa City for the state transit funds will be to continue the current levels of service assistance our transit development program and its u as reflected e enacted by the State Legislature reduces budgeted to The pias re tax freeze by appinximately $300 pop. dgeted tax income to the City continue our State transit Assistance will help us to Service to Present level oP service instead of forcing a reduction in $20,730 as Pe with the property tax reduction. This application includes 5th three the local share of UMTA project IA -03-0015 for the Purchase used three buses and fareboxes for the system. One of these buses will be used to replace a, leased vehicle on a new route and the other tvyo will augment badly crowded rush hour service. assistance wile improveJnent allowed by this transit assistl be in the area The service safety and reliability due increased We intend to the addition of one to reduce our accident rate by n O fon the pervisory position. of 1976 to October of 1977. Stephen L. Morris period from October will be the contact for the transit assistance Transit Superintendent, evaluated by the City Council, and is in the second The system is management by objective systems. Year of developing It is intended that the state assistance will allow the use of local funds for contract of services to provide specialized door-to-door service to our elderly and handicapped residents. iYe anticipate an annual outlay of that such elyser $60,0ice cop for the provision of this service. It is unlikely that such service could be provided without the state assistance to the transit system, 0 Appendix I 0 There are no third party agreements under this program. Discussion is underway with Johnson County for the provision of specialized door-to- door service for elderly and handicapped residents of Iowa City. This would be funded at the local level. 0 Appendix II 0 the City of Iowa City is utilizing $210, o purchasing three 000 for fiscal year 1977 from the federal revenue sharing programthe City is also 35 foot transit coaches with the assistance of an al grant from the urban mass transportation administration. No other external funding sources are presently utilized by the Iona City transit System, Appendix III (A) Mab and Location of Service Area (Please refer to the 1974 Transit Development Program for the Iowa City-Coralville Urban Area, page 2-35 and the TDP Fiscal 1977 Update, Figure 2-1, for a map and the service area of the Iowa City transit system.) (B) Population and Demographic Statistics (i) Size of Population Served - According to the 1974 Special Census, Iowa City has a Population of 47,774 persons. (ii) Percentage of Elderl Data from the 1974 Special Census shows that 8.7 per- cent of the Iowa City population of 4,141 persons are elderly (over 60). (Table 1) (iii) Percentage of Low-income Data from the 1970 Census, (General Social and Economic Characteristics), shows that percent o all owa City rest ents are under the poverty level. (iv) Percentage of Handicapped From national data obtained from the Public Health Ser- vice it has been estimated that between 2,000 and 3,000 residents in Johnson County are transportation handi- capped. It is estimated that from 1,250 to 1,500 trans- portation handicapped persons reside in Iowa City.(Table 2) (C) Description of Existing Transportation Services (i) Local Transit Operators (Refer to the Transit Development Program of 1974 and the Fiscal 1977 Update for information regarding the Coral - Ville and CAMBUS transit systems in the metropolitan area of Johnson County.) (ii) Private Non -Profit Agencies Table 3 presents relevant information regarding the pri- Vate non-profit agencies providing transportation within Johnson County which service the Iowa City area. A de- scriptive narrative regarding services provided by some of these organizations is provided in the 1974 TDP on pages 2-85 to 2-89. i (iii) State a (iv) Federal A ies Pr No state or federal agencies transportation systems within 0 inA Tra 2. tation are currently operating Iowa City. Private Operators Page 2-85 of the 1974 TDP contains information regard- ing the two local private taxi operators in Iowa City, the Super Cab and Yellow Checker Cab Companies. 0 Appendix Iv 0 The proposed project activities of Iowa City, notably that of assistance for elderly and handicapped transportation is coordinated with other agencies through the following: (1) Participation in Transportation Coordinating Committees Iowa City Transit is represented in two transportation ' coordinating committees associated with the Johnson County Regional Planning Commission. One committee, the Transit Advisory Committee coordinates projects and activities among the area transit systems. The committee is composed of Policy-making representatives of the area governmental organizations and citizen representatives of the Johnson County Regional Planning Commission. Through another committee, the Subcommittee on Specialized Transportation Services for the Elderly and Handicapped, acitivities pertaining to specialized transportation are developed and coordinated. This committee is composed of representatives of the area transit systems, governmental organizations, the private taxi operations, social service agencies, and other groups and organizations concerned with specialized transportation for the elderly and handi- capped. (See Table 4 for a listing of theparticipating member organizations of the two committees.) (2) Participation in'an Office of Human Develo ment 6emon- strat1on rant or oor inate ecia ize rans ortati ervices or tie Elderiv an Iowa City Transit has taken an active role in the development of a final application for an OHD demonstration grant, which if funded, would finance a program coordinating existing. specialized transportation systems, social service agencies, and governmental organizations. This grant is being developed by the Subcommittee on Specialized Transportation Services for the Elderly and Handicapped. Sge Groups (Cumulative&) 50 and Over SS and Over /0 and Over 7S and Over Table -1 ' SIZE OF ELDERLY POPULATION, JOHNSON COUNTY AND SUBDIVISIONS: ' 1974 University Urban Area Iowa City Coralville Heights Total Small Citiesaa Nun- ber I Total Popula- tion Num- ber t Total Popula- tion Num- ber t Total Popula- tion Nun- ber t Total Popula- tion Num- ber t Total Popula- tion Num- ber t Total Popula- tion Num-. ber t Total Popula- tion 4,141 8.7% 39S 6.0% 203 17.2% 4,739 8.51 898 16.St 1,583 11.31 7,220 9.6t 3,031 6.4 282 4.3 144 12.2 3,457 6.2 700 12.9 1,099 7.8 5,256 7.00 2,070 4.3 197 3.0 99 8.4 2,366 4.3 530 9.7 672 4.8 3,568 4.8 1,274 2.7 137 2.1 59 5.0 1,470 2.6 352 6.5 386 2.8 2,208 2.9 'Age group "65 and over," for example, includes all population 6Si including 1170 and over" and 117S and over.'! "Excluding Shucyvillo ■m T7'Pe of Disability Arthritis and Rheumatism Mus loskeletal Disorders Paralysis (Par- Lial or Complete �Paiiment of Back or Spin Impairment of Upper Extremi_ ties and Shoulders Impairments of Lower Extremities Heart CO it.1 NATIO�ofEf DI _.... .• • IMPAIR�IBUrION OF CHRONIC PHYSICAL JOHNSON COUP,'Tj, Op PLICATION TO THE AND ULATIONA -ATORY AND MENTAL IQAIRfEXTS Percent of Jot o National Co p . opulation 1p,,,,at�� 1.64% 0.46% 0.41$ 0.81$ 0.21$ 0.78% �I 1.82% f Type of Di o A:sj MobilityLP7 hnson Aid Used toJoAmbulation County opulation 1230 Wheelchair 345 Crutches 307 Cane 608 Walker 157 Braces S85 1365 Artificial Limbs 0'2 0$ $150 0.22$ 165 1.08$ 810 0.20% 150 0.55$ 413 0.09$ 67 VISUAL, . suAL, auDlAL, AND MENTAL T'pe of percent of Jo hnson Disabilit, National Count)' aunty Visual ' population population �Pafiments 0.45% 330 Audial ImaPirments O.I8$ Mental 133 Retardation 0.52$ 390 R�rce: U. S. _ Department of Health, Education SeN=ce, "L itation # anndi Welfare � of activity 0„P t,Public Heal .nnriitinnc SOURCES OF FUNDING Title XX Funding, John son County Board of Supervisors, Commission` for the Blind Fares C.E.T.A. Funding C.L'.T.A. Funding Johnson County Board of Supervisors, Fares and Johnson County Board of Supervisors Resident Apartment Charges Board of Regents State Appropriations 11tifState Department of Education Department of Public' Instruction Federal Education Funda Title XX Funding ") Table 3 SU}PIARY OF SPECIALIZED TRANSPORTATION PROVIDERS IN JOHNSON COUNTY ORGANIZATION NUMBER OF VEHICLES CARRYING CARRYING ONE-XAY NUMBER RIDES OF COST. LIN/0. LIFTS LIFTS OF THE VEHICLES (MONfN) MONTHLY PATRONS TO USER SYSTEMS UNLIMITED 2 Vans 4 Vans SS (8 Wheelchair 2670 65 schoolehil- None Passengers) dren, Count Home residents, Office of Servicesand 1 others for the handicapped Station Wagon 7 Z10 6 University $30/ S.E.A.T.S studentsMonth 1 Van 14 432 285 Johnson 5.50/ County Elderly • . One-way Residents Ride JOHNSON COUNTY CARE FACILITY 2 Vans 17 About 100 Coun- None OAKNOLL RETIREMENTty 1 Van Iiome People RESIDENCE 11 32S Oaknoll None UNIVERSITY 11OSPITAL 2 Vans Res Residents SCI1001 ( 8 wheelchair Passengers) ,150-2100 25 ilospital None 0,11DALE Rf:I1,1DILI- 1 Van School Children TATION CENTER 9 45-50 Oakdale None GRANTIt000 AREA 2 Vans Clients EDUCATION AGENCY 24 (Starts Sept.1976) (4 Wheelchair Passengers) About 20 Grant- None HEADSTAAT (IIACAP) wood children 2 Vans 30 65 Children None 1 (101 Itandi- SOURCES OF FUNDING Title XX Funding, John son County Board of Supervisors, Commission` for the Blind Fares C.E.T.A. Funding C.L'.T.A. Funding Johnson County Board of Supervisors, Fares and Johnson County Board of Supervisors Resident Apartment Charges Board of Regents State Appropriations 11tifState Department of Education Department of Public' Instruction Federal Education Funda Title XX Funding ") .0 Subcommittee on Specialized Transportation Services for the Elderly and Handicapped Members Wilma Kincade Chairperson Betty McNamara Johnson County S.E.A.T.S. Dorothy Douglass Transit Advisory Committee Al Baker Coralville Transit Steve Morris Iowa City Transit Ralph'Ozford Yellow Cab Company, Super Cab Company Benny Leonard Systems Unlimited Rob Robinson Cleo Marsalais Heritage Area Agency on Aging Johnson Robert Hibbeler County Social Services Goodwill Industries Jeanne Williams University of Iowa School of Social Work Brad Meyers Iowa Association of Concerned Vets Thea Sando American Association of Retired Persons Sharon Bonney Office of Services for the _ Handicapped -Tom. Hills Rehabilitation Education and Services Branch Transit Advisory Committee Members _ Dorothy Douglass Pat Foster Re gional Planning Commission Glenn Shoemaker City Council of Iowa City City of Coralville Ray Mossman University of Iowa Robert Lenz Johnson County Board of Supervisors Patricia Cain Citizens Advisory Committee on Transportation Charles Read Citizens Advisory Committee on Transportation Wilma Kincade Subcommittee on Specialized Transportation Services for the Elderly and Handicapped Resource Persons Al Baker Steve Morris Coralville Transit Betty McNamara Iowa City Transit Johnson County S.E.A.T.S. Carol Dehne CAMBUS �J Appendix IV 0 The proposed project activities of Iowa City, notably that of assistance for elderly and handicapped transportation are coordinated with other agencies through the following: (1) Participation in Transportation Coordinating Committees Iowa City Transit is represented in three transportation coordinating committees associated with the Johnson County Regional Planning Commission. One committee, the Transit Advisory Committee, coordinates projects and activities among the area transit systems. The committee is composed of policy-making representatives of the area governmental organizations and citizen representatives of the Johnson County Regional Planning Commission. Through another committee, the Subcommittee on Specialized Transportation Services for the Elderly and Handicapped, activities pertaining to specialized transportation are developed and coordinated. This committee is composed of representatives of the area transit systems, governmental organizations, the private taxi operations, social service agencies, and other groups and organizations concerned with specialized transportation for the elderly and handi- capped. (See Table 4 for a listing of the articipating member organizations of the two committees. The third committee, the Transit Operators Committee, is composed of the Iowa City, Coralville, and CA1•1BUS system operators, the Johnson County SEATS coordinator, and the transportation planner of the Johnson County Regional Planning Commission. This committee meets regularly to discuss matters .relevant to transit operations. (2) Partici oDevelo ment Demon- stration anrant or oor_inate n in an Office of Human pecialize Transportation Iowa City Transit has taken an active role in the development of a final application for an OHD demonstration grant, which if funded, would finance a program coordinating existing specialized transportation systems, social service agencies, and governmental organizations. This grant is being developed by the Subcommittee on Specialized Transportation Services for the Elderly and Handicapped. C� Appendix v • 1be Cit -- -"""lL Jervices. Y has hired a mazketing constant advertising in newspapers and radio. and has initiated pry for scheduled distribution and reduced We have ride field initiated a pro gram school system to increase the awareness and lm al System. trip, to the local knowledge of our Transit of johnson ®ounty regional Planning 9 commission ,22%2'Duih du ., buqu.. sh ,el Iowa Cif Y. iowO 52240 13191351-8556 1 December 21, 1976 ESabel Turn co,o�no Emil L &orxyt Mr. Terry Fritz, Director PuatecCaransit Division Des Moines, IA 50319 Dear Mr. Fritz: We have reviewed Iowa City's application for State Transit Assistance funds and offer our endorsement of the a The city's allocation of state funds for the initiat specialized trans application. mentspec al transportation services represents a ion cof o elderly provide adequate and accessible strong y and handicapped residents of transportationgformmit- funds allocated for the first= Iowa the meet the anticipated demand for elderly estiand h ndshou The amount aof t year of operation should adequately portation, PPed trans - An important area of concern Ing Commission is the coordination to the eoJohnson Count services. In efforts to pecializedY Regional Plann- coordination in this Promote more effective communicationiand superintendent transportation area the superintendent has taken an active the Iowa C9.1: Regional the Elderly role in a special committeeofServices for the Elderlommission on Specia].i.zed Trans�or tensivecy reviewed alternativand esrelatingThis committeeahasn for specialized transportation and ex - City Council that elderly has gecomIowa City's allocation coordinated with the Johnson 'capped to the Iowa PPed transportation should be Iowa Cit Y S•p•A. program. demonstration also Supporting Count rant g Johnson yes application for a Department of Health the Office of Human Development: of the Public and private ' EducationandWelfare tocoordinateexisting specialized efforts that We are greatly transportation systems with a hat are Occurring Y encouraged by the coo con- efforts in the Iowa City -Johnson. cooperative The rest of the Iowa Cit County area. existing level of transit alloservcation is to be financial constraints. in light of thedc tymsin oje the ridership Per ca Presently Iowa Cit Projected vice the cit pita in the state. the sec n d highest capita in the also has the second highet Provide0 er this leve], of state while P ser - capita ° era deficit per g a relatively low average fare. 0 -a- 0 The proposed allocation of state transit assistance funds will maintain this level of transit support. The Johnson County Regional Planning Commission discussed Iowa City's application along with the Johnson County and Coralville applications at the Commission's regular monthly meeting on December 15, 1976. The Commission endorsed the application and strongly urged that the three organizations continue to work toward a coordinated elderly and handicapped transporta- tion system under a single agency. Sincerely, /�� t - mil L. Brandt, Executive Director ELB:fb ,e. official F-'- 21a 653-C (temr-1. AMENDDIFNT 01" CIIRRENT CITY Uljl)GrT N 0 T I C E county, iohnsoll-- ------ In ---- " - - t' ) or the City Of- - -- - ----- .... . ... ......... . of county or coun 103 3 9.1k The Council -ember. ...... on (dale) . - - estimates _�;Ijp vicCnt(hour) 77 by changing Iowa, will meet at -Ci...-----.--------------_-.-.-"-' cc of meeting) he city for the fiscal y car ending .1uno 30, for the Purpose of Amending the current budget of t rams and for the following reasons: of revenue and expenditure appropriations in the following funds and prog General - Available balance Current revenue estimate - Total -P.b.t-5Qr-Vj-Ge Available balance Capital prof . Current revenue estimate Total _Enterprise Available balance Utility Current revenue estimate aa......___------- from $..........314,955 ------ to $----...... nL, to $ ......7-, 336, M .. ..... from $ ----._.>.225.. .., 3.9.4 .... . .... — ---- ----- from ---- 1,54A 1 to ted - receipts 44,693 C1,5881— to from $..-._.'-.--._ .. ........ from $ --- 4 -3 075_,246---to$--•-6'-228•,532.._.... $ 4,073,155�5 ..... --------- to $------- 6 J. 2-7 -3-, -2- 1 —S— from =_............_ ted -receipts 11417 1_528 from to 2 790; 876 to from -------- -- I- - - - -** to $ ...... !,.141,494' ---- - - -- ----- — — ----- Total from $...... - UTY'Mt�p Reason,.to Permit thf� ex --- ---------- - ----- .... ------ penditure_pf t fiscal car named AbOvO� and unan�1%3-Pa�yd TeccuR ",st f y in t" levies 0 c pill in the co, en There will be no increase Change or r,xpendlture APArD Hition% Pro ram 939 from Community Projection iinnncumbey.10-6.5h ... baJanQQ5— t I "receipts ---- — -- R,A&,n-..tO-Perm3";- --L' to and Unanticipa cc from $ ...... 437 16 > 629 ...........at.c .. .... i - in - c . ncumbc-reci cash balances Human Development to permit the expenditure of unantic'P ........ ------ 33 9 2 and Reason:.......--- 78 from ...... ... cash balances Home and community of unanticipated unencumbered to permit the expenditure Reason.. and.-unantjcipatP-d-.XcceiP-ts--- 7 004,189 to ----- from 663 cred cash f unanticipated unl.--- policy and Administration ' the expenditure o to permit and unanti�IpRted-!ecqipts - ---------- --- And cash balances not Reason: .... .. . --'- ii be met from the increased non-prilperty tax revenues expenditures set out above will ide for a balanced budget. Any increase in expen, get. This will prov budgeted or considered in this current bud L. a ----City Clcrk And whie 'Ar;I fmca in. The Above form h Are used for specific funds or Programs published riotlkss thnn jouf -(4). d8V% Instructions: Publish only those lines %%,hie one or more funds. It must be 11 . . t..c may be posted in wide and May include lation and in much cities Only, such notice ined of notice may be one column I that in cities of less than 200 POPU t by resolutions the amendment 'AA finally Ideterin before the hearing, Provide( council shall AdOP a- After the public hearing the Chapter :M, dlv)si,�a li,Xode of 10wil'* three public Place e made A matter of record. For detailed information, See 1. 1 .'. which action shall b that the above notice WAS Publinbcd (1,0SLed in three public places its e8tab- Publication; I hereby certify Certification of pub ------ Oil in ji, '-YnV�;;paper) limh,d by ordinance -(,Ve of 6, Z --Z: . ..... -• • y= b _ A ��gtt _ g S= - E R ' Fl $ Pp a eb� - a "� FI O. �COr •. '. Z� aa"n >. K'2'�r q'PO 9'>w0 PO b yr R Y y= b _ A ��gtt _ g S= - E R ' Fl $ Pp eb� a f3 lA O O. �COr O�f{r '. Z� 60 A4 O OS• q'PO 9'>w0 PO • RY jA V'm i r •ul S� W K VV•. ri ppsj VyO. q '. I W .n 6 • Yv n�N � OV lY' CI>� � M1Y n9 > �nO �r 01 �b �o'S � S' v � oa yt: �•..3�ra> B�•�' srrra c3 .--Zg B z .v..' ON 9...2 �.'.„Q � ^� P A��$ffac,rrrairrl. ` 8 ril .{mmWy oW �$ k4m a •% „c � -- ^� L' is fi. � ..$'Sg �$1''S Fig k m4� �n 1 p { .41 a; Jam ' m IF Yii a -. � n!Yi 22 3zl L i H 1 m� u.5v`• 7 ' me n t o .i n^ .,• •.' `R }/}` n � �i N F N .w N_14, .. <'A�j� rr�.r5!•-��a}per NA / H:= ' C~�NNUG'Nmo 4 ft5 �r VA ;F�YF N J_t4 y eey; OY 4pp ' F l T N .. ♦�.�y �� •[ I�F-i i5 RN�RVVI'1 �It � � YJ ]ti. ,�� '<1 Y(y}FI �I1�.��`� ✓+}.. Q- ...:.� ayr{.:i S it..-. "'f.: � ' 4Y -`� F." -j fV t�"ti�J'�• Ai..+�v''l• p c+y Q 'd n p. tQy c''oU• P CAC �] �� p 000- z 14 City of Iowa city �-.-_ MEMORANDUM TO: City Council FROM: City hfanagerw -/ RE: proposed FY 77 Budget Amendments Receipts and Expenditures DATE: December 9, 1976 pertaining to proposed revisions to the Attached for your information, review and consideration are documents FY 77 Approved Budget. They include a listing of proposed expenditure adjustments, a revised budgeted expenditure statement by fund, a listing of proposed receipt adjustments, a revised financial summary for all City budgeted funds for FY 77, and other financial documents as required for publication. The adjustments for expenditures and receipts have been divided into three basic groups for discussion purposes - Encumbrances, Carryovers, and Amendments. ENCUh� CES Encumbrances consist of those items, both operating and capital, for which funds have been obligated but were not disbursed during FY 76. As these disbursements were subsequently made in July, 1976, the FY 77 Approved Budget must be adjusted in order to accurately reflect FY 77 expenditure levels. Accordingly, source of funding for these expenditures will be surplus fund balances generated during FY 76. CARRYOVERS Also included in this budget amendment proposal are adjustments for carryover items which are defined as items not purchased in FY 76 but are deemed to be necessary for general operations. Additionally, capital projects originally appropriated in FY 76 but not begun until FY 77 are considered to be carryover projects. As sources of funding had already been identified in FY 76, the funding of these expenditures are from fund balances and carryover receipt sources. ,Vv ENQdENTS Since July 1, 19761 several capital outlays and projects have been authorized and their sources of funding identified but are not included in the FY 77 Approved Budget. Also, additional operating expenditures or commitments have been discovered which were not anticipated during the FY 77 Budget process. For purposes of discussion, these items are classified as proposed amendments or additions to the FY 77 Budget. These expenditure amendments have not been included in a previous budget appropriation. 2,2 S7 0 0 Budget Amendments In order to officially must be identified fo of Iowa, purposes for are the following: 1) to permit the unencumbered ceding fiscal budget. -2- December 9, 1976 amend a fiscal budget, sources of revenue or funding r all proposed expenditures. As stated in the Code which a current fiscal year budget may be amended appropriation and expenditure of unexpended, cash balances on hand at the end of the pre - year which had not been anticipated in the 2) to permit the appropriation and expenditure of amounts anticipated to be available from sources other than property taxation and which had not been anticipated in the budget. 3) to permit transfers from Debt Service Fund to Capital Improvements Reserve Fund, the Emergency Fund, or other funds established by State Law to any other City fund, unless specifically prohibited by State Law. 4) to permit transfers between programs within the General Fund. This budget amendment proposal utilizes fund balances and unanticipated receipts as stated on the proposed listing of adjustments to the FY 77 Budget. Regarding fund balances, the major decrease has been due to amendments which do not have a specific source of revenue, namely, the health insurance premium adjustment and the Perpetual Care Fund reinstatement. Encumbrances will derive their source of funding from surplus fund balances generated by receipts not utilized during the past fiscal period. Carryover items would also utilize fund balances or require receipt carryover amendments, i.e. the application of Road Use Tax and General Revenue Sharing funds. The approved budget for FY 77 estimated an ending balance in the General Fund of $816,102. However, $300,000 of property tax asking was deleted by the State Appeal Board due to property tax levy limitation legislation. In March, 1976, the estimated beginning balance of the period was projected to be $314,955, but actually amounted to $834,145 as of 6/30/76. This actual balance, plus revised receipts and revised expenditures in the amounts of $7,483,740 and $7,572,242, respectively, adjust the ending balance to $74S,643. This amount, when compared to our original proposed ending balance of $816,102 amounts to a shortage of approximately $70,000. In addition, there will have to be an additional expenditure adjustment of $60,000, as a result of contract negotiations which is not included in these budget amendments. Therefore, the overall shortage will be $130,000. L� Budget Amendments -3- C1 December 9, 1976 Possible sources of revenue which have not been considered at this point to bring the balance back to $800,000 include the first payment under the new General Revenue Sharing Act of approximately $130,000; and a possible transit operating subsidy from the State in the amount of $165 00 Publicat4 ion of the required financial documents will be submitted to the Iowa City Press -Citizen on December 13 for publication that week. The Public Hearing is scheduled for December 21, with Council action regarding these proposed budget amendments to occur on December 28. Additional detailed information is available in the City Manager's office or the Department of Finance if you have any questions regarding the proposed amendments. • 0 FY 1977 PROPOSIiD IAIIX;1.1, AMI:NI)`II NCS EX1►74DCI11R1 S 1; S(XJIZCI? Op MINDS December, 1976 SOURCE OF ENCUMBRANCES - all outstanding purchase orders asof 6/30/76 distributed AMOUNT FUNDING to the respective City functions and activities: $ 265,914 Fund Balance $ $43,228 RUT AMOR CARRYOVERS: Tornado Warning System (Local Share) $ 14,724 Human Needs Surplus - FY 76 Allocation: Fund Balance Council-on Aging Police Explorer Post 10,000 Gen. Rev. Sharing Codification Costs 2,000 Gen. Rev. Sharing Risk Management Study 10,000 Fund Balance Vehicle Purchase - Engineering 3,000 Fund Balance Local Share - Mass Transit Development 6,600 Fund Balance Equipment - 3 Snow Plows 36,000 Fund Balance Landfill Excavation Improvements 7,800 Fund Balance Capital Projects - see detail of carryovers 17,938 Fund Balance Capital Improvement Summary - FY 76 Laboratory Equipment.- Pollution Control Operations Operating Equipment - Pollution 2,041,689 3;000 Note Fund Detail Balance Control Arations Sewer Reserve Transfer - Audit Adjustment 11,100 Fund Balance Operating Equipment - Water Operations 25,510 Fund Balance Unpaid Interest on Water Revenue Bonds 9,0 Fund Balance Water Reserve Transfer - Audit Adjustment 8,700 8,009 Fund Balance Water Reserve Transfer - Sludge Treatment Project 7 Fund Balance SUBTOTAL 6,007 _ 6,000 Fund Balance $2,291,077 O11M CARRYOVER I BtS $ 6,423 Fund Balance TOTAL CARRYOVERS $22297,500 Fund Balance a FY 1977 PRoPoseD BUDGET' AMIMIINIS EXPENDITURES f; SOURCE OF FUNDS December, 1976 -2- AMENDNIENTS Operating Adjustments: Health Insurance Premium - (increase effective 12/1/76) Welton Becket Settlement - (settlement reached with consultant regarding services rendered on Washington Street) Rohret Road Seal Coat Project - (additional project authorized by Council) FY 77 Slabjacking Program - (actual cost above budget) AMOUNI' $ 51,983 3,426 13,018 28,029 Perpetual Care Fund Reinstatement - (legal opinion issued that fund which was closed 12/31/71 should be re-established to comply with Cemetery Ordinance) 79,675 Landfill Excavation Project - (actual cost above budget) Landfill Earthmoving Scraper Pollution Control Operations Adjustment - (duplicate FY 77 Budget appropriation) Westlawn Lighting System - (re -wiring required to comply with regulations regarding IDOT right-of-way use permit) SUBTOTAL Other Operating Adjustments Capital Ad1ustments: Debt Service - 1976 200,000 Street Issue Asphalt Resurfacing Project - (actual cost lower than budget) Public Tree Planting Project - (actual cost higher than budget) 15,517 19,500 (10,000) 7,130 $208,278 $ 6,024 $ 45,042 (8,895) 1,134 SOURCE OF FUNDING Fund Balance l; Road Use Tax Road Use Tax Road Use Tax Road Use Tax Fund Balance Landfill Receipts $ Fund Balance Landfill Receipts Road Use Tax Fund Balance Transfer In- mCPENDI7URLS & SOURCE OF FUNDS -3- Pollution Control Plant - (additional costs associated with litigation) City Park Site Improvements $ 1,982 Fund Balance 100,000 HCDA Appraisals on Property - (adjacent to Chauncey Swan Plaza - Parking Funds) 11000 SUBTOPAL $ 140,263 TOTAL, INFNM ENTS $ 354 , 565 TGrAF. ADJUSDIWrS TO FY 77 BUDGFT $2,917,979 Transfer In P 0 FY 1977 PROPOSI:II BUDGET AMGNDh ENIM RIiCEI PTS December, 1976 GENERAL REVENUE SHARING: Animal Shelter Study $ 7,500 $ --- $ 7,500 Central Equipment Facility Study 9,073 --- 9,073 Policewomen's Locker Room 10,000 --- 10,000 Library Study 14,200 --- 14,200 Human Needs Services 12,000 --- 12 000 SUBTOTAL 527773 -0- 52,773 ROA) USE TAX: Encumbrances Funding CARRYOVER AMENDMENT TOTAL Library Charges for Services $ 33,287 $ --- $ . 33,287 Landfill Charges - 4th Quarter 23,769 --- 23,769 (ICDA FUNDS: --- 13,018 13,018 Administration -FY 76 11,943 --- 11,943 Code Enforcement -FY 76 18,022 --- 18,022 Comprehensive Planning 60,719 --- 60,719 Riverfront Feasibility Study 1,745 --- 1,745 Neighborhood Park Improvements 79,657 --- 79,657 Ralston Creek Study --- 53,335 53,335 River Corridor Study 13,760 --- 13,760 Architectural Barriers --- 49,618 49,618 City Park Site Improvements SUBTOTAL --- 185,846 100 000 202,953 100,000 388,799 GENERAL REVENUE SHARING: Animal Shelter Study $ 7,500 $ --- $ 7,500 Central Equipment Facility Study 9,073 --- 9,073 Policewomen's Locker Room 10,000 --- 10,000 Library Study 14,200 --- 14,200 Human Needs Services 12,000 --- 12 000 SUBTOTAL 527773 -0- 52,773 ROA) USE TAX: Encumbrances Funding $ 43,228 $ --- $ 43,228 Westlawn Lighting System --- 7,130 7,130 Health Insurance --- 3,775 3,775 Rohret Road Seal Coat --- 13,018 13,018 Welton Beckett Settlement -- 3,426 3,426 Asphalt Resurfacing Adj. --- 91,108 91,108 Slabjacking Project --- 28,029 28,029 Park Road Bridge 26,000 --- 26,000 SUBTO'T'AL 69,2 8 1 6, 86 215,714 BOW SALE: Asphalt Resurfacing Adj. $ --- $(100,000) $ (100,000) R-14 Amenities SUBTOTAL 200 000 200,000 --- 100 000 200,000 100,000 GRANT'S: State - Poll. Cont. Plant Impr. $ 52,310 $ --- $ 52,310 FAUS - Park Road Bridge 77,000 --- 77,000 Federal - Poll Cont. Plant Impr. 58,023 --- 58,023 Mass Transit Development 1,071,832 --- 1,071,832 Infil/Inflow Analysis 67,650 --- 67;650 SUBTOTAL 1,326,815 37 -0- 1,3262815 ® 0 RliCli (I'GS TRANSFERS IN: -Z- CARRYw:R AMENiIMEM TOTAL 'Mass Transit Development Parking Ilmpr. - Appraisals $ 3G,000 $ --- $ 36,000 Public Tree Planting Project 1,000 4,34111000 ___ Sludge Treatment Study Water Reserve (Audit Adj.) 6,000 1,134 5 5 ,475 Sewer Reserve (Audit Adj.) 78 007 25 _--- 76,000 SUBTOTAL 510 158 '-- $ 1,134 ,007 25,510 COVfRIBUTION: 151,992 Mass Transit Development (University of Iowa f, $ 222 000 $ --- $ Coralville) 222,000 TOTAL $22264,576 $250,573 $22515,149 CITY OF IowA CITY REVISED BUDGETED EXPENDITURES FY 1977 r "st } GEYERAI FWD: APPROVED ENCUDf- FY 77 BUDGET BRANCESREMISED Legislative � S FY 77 BUDGET Executive $ 356,914 $ 3,270 $ 37,446 Finance 172,053 __ $ 1 267 Administration 923 $ 398,897 619,541 _ Public Works Administration 3,9091,162 174,138 Government Buildings 43,213 253 -3,000 5,082 631,532 a Administration Total 57,624 654 291 43,757 1 2� 49,345 3 9 009 --- - - 291 SS 56 t Planning 40,446 1 306 8 Engineering $ 375,300 $ 1,403 $ ' Community Block Grant 282,918 2,150 8,600 $ --- $ 376,703 +y Community Development Total --- 3,352 --- 2,323 295,991 658,Z1g w�6,905 600--- 3,352 1 Police Protection - x,323 6 76 0q6 T Fire Protection $ 1,049,261 $ 2,392 $ 300 827,325 $ 8,857 ; anal Control 5,915 1,500 $ 1,060,810 Public Safety Total 34 138 88 8,550 843,290 �8 395 --- 871 35,097 Traffic Control ---�- X1.800 18,278 _ 1,95�3-9ig7; Mass Trans $ 312,570 S 43,228 $ Transportation Maintenance 603,759 - $ 8,437 $ 364,235 Street System Dlaintenance 2,92p 36,000 4,906 Airport 606,910 69,415647,585 Transportation Total 128 344 _-_ 7,800 46,941 731,066 115,563 --- 128 344, Sanitation - - 43,800 660 284 $ 369,969 -� 1 871 2 Cemetery $ 65,159 $ 17,938 Environmental Protection Total 81 712 955 - $ 37,631 $ 490,697 _145 8 6iq X938 80,401 163 068 118,0326�3 765 GENERAL FUND (CONT.): Recreation Parks Library Forestry Leisure 6 Cultural Opportunities Total TOTAL GENERAL FUND DEBT SERVICE FWD C1PIT L PROTECTS FUNDS E\TERPRISE FUNDS Parking Revenue Pollution Control Operations Sewer Reserves Sewer Revenue Total Water Operations Hater Reserves Water Revenue Total TOTAL ENTERPRISE FUNDS PENSION 6 RETIREMENT SPECIAL ASSESSMENTS TOTAL ALL BUDGETED FUNDS REVISED BUDGETED EXPENDITURES -2- APPROVED FY 77 BUDGET $ 360,416 322,564 387,789 31 927 1,102,696 $ 7,024,247 $ 941,086 $ 4,136,144 $ 177,763 77-3,043 173 960 947,0 3 $ 1,407,085 346 947 1,754,032 $ 2,878,798 $ 674,759 $ 3,050 $152658,084 ENCUM- BRANCES $ 5,763 1,616 4 552 11,931 $217,917 $ --- $ 109 4,018 4,018 $ 43,870 _43_,U0_ $ 47,997 $2,041,689 14,100 26 ,282 182 40 $ 9,000 92 716 101,716 $ 141,998 $2,297,500 $ 1,742 3,978 3,630. 1 134 10,484 $217,494 $ 45,042 $ 95,221 $ 1,436 (7,822) 7,822, $ 3,194 3,194 $ 1Z 192 $ --- $ 179,308 REMISED FY 77 BUDGET $ 367,921 328,158' 391,4 37 6 1,125,111 $ 7,572,242 $ 987,557: $ 6,273,054 $ 179,308 783,339 . -. 200,142 983,481 $ 1,463,1 439,610' 11902,812 5 3,065,601 S 674,759 , '! $ 3,050 `•r $18,576,063 .,r :c <as :a h GENERAL FUND: ADMINISTRATION C(If i LAITY DEVELOPDIENT: Planning Engineering Community Block Grant PUBLIC SAFETY: Police Protection Fire Protection Animal Control TRANSPORTATION: Traffic Control Dass Transportation Street System Maintenance Airport LT\1-IRO%ZENTAL PROTECTION: Sanitation Cemetery LEISURE 8 CULTURAL, OPPORTUNITIES: Recreation Parks Library Forestry SUBTOTAL DEBT SER\'ICE FUND CITY OF IOIVA CITY REVISED FINANCIAL SU NARY FY 1977 ACT. BALANCEn 7-1-76 --- __ REVISED RECEIPTS REVISEDfl4LANCE N EKPENDITURES 66-3�_ $ 392,440 $ 1,531,257 S 1,306,893 (37,603) 344,249 $ 616,804 75,278 --- 305,320 376,703 295,991 (70,057) 90,684 3,352 84,607- 63,752 1,055,443 87,332 20,367 --- 827,3325 1.060,810 843,290 58,385 • --_ 35,097 4,402- (35,097), ' (9,330 364,235 679,554 364,235 ___ r 88,691 87,049 653,851 647,585 731,066 22,639 28,460 128,344 11,476 (12,835) 8 9,608 26 249 393,738 78,829 490 697 C7990)' 163,068 057,:990) 40,945 15,861 355,228 367,921 (19,162) 354,491 421 076 328 158 28,252 42 194 8$ 34,145 7, 4$- g3 740 391,419 37 613 7,572 242 ;_.10,495 37 613 �� $ 46,860 ----_ $ 942,674 �- $ 75 45,643 • i 987,357 $ 2,177 CAPITAL PROJECT'S FUNDS ENTERPRISE RJNDS: ParPollution Revenueng ionControl OP Serer Reserves Operations Water operations Water Reserves TRUST $ AGENCY SPECIAL ASSE&IIU TS TOTAL REVISED FINANCIAL SUDDfARY -2- ACT. aALANCE REVISED 7-1-76 -----. RECEIPTS REVISED $ 206,080 --�_ $ EXPENDITURES -- {. 6,228,532 $ 6,273,054 $ 339,845 231,329 $ 263,900 744,879 179,308 252,030 285 ,178 160 ,470 783,339 200,142 531,976 1,160,190 379,954 1,463,149 $ 472,267 439,663 250,367 $ 674,758 $ $609,778 $$ 606 28 674,759 $3,235,622 $ --- $3,587,S881__ —"--- $18,224 097 $ 3 050 _L $182576,063 EST. BAIANCE {. 6- $ 161,558 $ 424,437 <. 1921869. 212,358 _. • 167,219 472,267 $ 250,366- $$ 606 28 4 $3,235,622 -; rr .t OMENOMENT OF CURRENT CITY BUDG• NOTICE The Council of the City of Iowa City in Johnson County, Iowa will meet at the Civic Center at 7:30 p.m. on December 21, 1976 for the purpose of amending the current budget of the city for the fiscal year ending June 30, 1977, by changing estimates of revenue and expenditure appropriations in the following funds and programs and for the following reasons: GENERAL Availabl- alance from $ 314,955 --` Current Revenue Estimate from $7,225,394 to $ 752+344 Total. from $7,540,349 to $7.336,000 Reason: to permit the expenditure of unanticipated unencumberred344 DEET SERVICE cash balances and unanticipated receipts ae CAPITAL PROJECTS CurrentlRevenuecEstimate from $ (1,588) to $ 44,683 Total from $4,075,246 to $6,228,532 Reason: to permit the expenditurefrom to unto $6,273,215 ENTERPRISE cash balances and unanticipated receipts Available Balance from $1,350,618 Current Revenue Estimattale from $2,790,876 to $1,417,528 There will be no increase in tax levies to 393 frompaid $4.141,494 current fiscal $4to ,311,921 named above. to l year ,921 yea r COMMUNITY PROTECTION - ^" " rR.Hiiuna Reason: to permit the expenditure2of3unanticipated unencumberOed939 HUMAN DEVELOPMENT Cash balances and unanticipated receipts from ,,629 Reason: to permit the expenditurelof7unanticipated unto$1,591,678 HOME AND COMMUNITY cash balances and unanticipated receipts from ,,224 Reason: to permit the expenditure9of9unanticipated u to $11,878,257 POLICY AND ADMINISTRATION cash balances and unanticipated receipts nencumbered from ,,663 Reason: to permit the expenditure1 of50nanticipated unto$2,004,189 Any increase in expenditures cash set outbalances abovewill bemetfrom the ed unanticipated receipts. increased non -property tax revenues and .cash balances not budgeted or considered in this current budget. This will provide for a balanced budget. ABBIE STOLFUS City Clerk COMPARISON OF PERCENTAGES & DOLLAR AMOUNTS PROPOSED TO BE EXPENDED APPROVED FY77 BUDGET & PROPOSED AMENDED FY77 BUDGET ALL CITY BUDGETED FUNDS APPROVED FY 77 BUDGET RECEIPTS EXPENDITURES SOURCES $ % Property Tax $ 4,712,465 30.0 FUND $ % Licenses & Permits 140,625 Fines & Forfeitures 304,000 .9 1.9 Charges for Services Road Use Tax 2,790,461 947 453 17.8 General 7.024,247 44.9 General Revenue Sharing Community Block Grant 9 ' 623,047 6.0 4. Debt Service Capital Projects 941,086 4,136,144 6.0 Other Grants 716,126 1,902,188 4.66 12.1 Enterprise: 26.4 Use of Money 427,240 2.7 Parking Systems Sewer Revenue 177,763 1.2 Bond Sales Miscellaneous 1,523,500 9.7 Water Revenue 947,003 1,754,032 6.0 11.2 Transfers In 255,842 1 366,001 1.6 8,7g Trust & A enc 674,759 4.3 TOTAL * 15 708 948 100.0 Special s Assessment 3,050 0- *Additional revenues used to increase fund balances OTAL 15 658,084 100.0 - PROPOSED AMENDED FY 77 BUDGET ALL CITY BUDGETED FUNDS R E C E I P T S E X P E N D I T U R E S SOURCES $ % FUND Property Tax $ 4,712,465 25.9 $ % Licenses & Permits 140,625 Fines & Forfeitures 304,000 .8 1.7 Charges For Services Road Use Tax 2,847,517 1,163,167 15.6 General $17,572,242 40.8 General Revenue Sharing 675,820987,357 6.4 3.7 Debt Service Capital Projects 5.3 Community Block Grant 1,104,925 6.1 Enterprise: 6,273,054 33.8 Other Grants Use of Money 3,229,003 427,240 17.7 Parking Systems 179,308 1.0 Bond Sales Miscellaneous 1,623,500 2.3 8.9 Sewer Revenue Water Revenue 983,481 1,902,812 5.3 10.2 Transfers In 477,842 1 517 993 2.6 8.3 Trust & Agency 674'759 3.6 TOTAL 182224,097 of 0 0 Special Assessment TOTAL 3 050 8 5 6 063 -0- 00 0 Difference between receipts and expenditures funded from surplus fund balances as of 6/30/76 COMPARISON O&RCENTAGE & DOLLAR AMOUNTS PROD TO BE EXPENDED APPROVED FY 77 BUDGET & PROPOSED AMENDED FY 77 BUDGET ALL CITY BUDGETED FUNDS APPROVED FY 77 BUDGET R E C E I P T S TRANSFERS IN 8.7% MISC. 1.6% BOND USE OF SALES MONEY 2.7% 9.7% OTHER GRANTS 12.1% COMM. BLOCK GRANT 4.6% GEN. REV. SHARING 4% SEWER REVENUE PARKING SYSTEMS 1.2% PROPERTY TAX - 30% CHARGES FOR _', SERVICES 17.8% ROAD USE TAX 6% EXP E N D I T U R E S TRUST & AGENCY 4.3% 1 3 SERVICE LICENSES & PERMITS .9% FINES & FOR- FEITURES 1.9% COMPARISON OFORCENTAGES & DOLLAR AMOUNTS PROMED TO BE EXPENDED APPROVED PY77 BUDGET & PROPOSED AMENDED FY77 BUDGET PROPOSED AMENDED FY 77 BUDGET ALL CITY BUDGETED FUNDS R E C E I P T S TRANSFERS IN 8.3% MISC. 2. USE OF BOND 8.9\ I 2509%RTY TAX SALES MONEY 2.3% OTHER GRANTS 17.7% CHARGES FOR SERVICES 15.6% COMMUNITY BLOCK GRANT 6.1% GEN. REV. ROAD USE TAX SHARING 3.7% 6.4% E X P E N D I T U R E S TRUST & AGENCY 3.6% WATER REVENUE 10.2% SEWER REVENUE 5.3% PARKING SYSTEMS 1% CAPITAL PROJECTS 33.8% GENERAL 40.8% LICENSES & •PERMITS .8% FINES & FORFEITURES i1.7% DEBT SERVICE 5.3% PERCEft & DOLLAR INCREASE (DECREAS R LE*S TOTAL BUDGET & TOTAL PROPERTY TAX FY 77 FY 77 PROPOSED INCREASE/DECREASE APPROVED AMENDED DOLLAR % TOTAL BUDGET $15,658,084 $18,576,063 $2,917,979 18.6 TAXES LEVIED - PROP. TAX BUDGET 3,163.340 3,163,340 -0- -0- PERCENTAGE & DOLLAR INCREASE (DECREASE) FOR EACH FUND IN THE BUDGET FY 77 FY 77 PROPOSED INCREASE/DECREASE APPROVED AMENDED DOLLAR % FUND: General -Limited E 6,922,497 7,470,492 $ 547,995 7.9 Tort Liability 101,750 101,750 -0- -0- Debt Service 941,086 987,357 46,271 4.9 Capital Projects 4,136,144 6,273,054 2,136,910 51.7 Enterprise: Parking System 177.763 179,308 1,545 .9 Sewer Revenue 947,003 983,481 36,478 3.9 Water Revenue 1,754,032 1,902,812 148,780 8.5 Trust & Agency 674,759 674,759 -0- -0- Special Assessment 3 0503 TOTAL $15,658, 050 � 3 -0- 2 9 7 9 -0- 18.6 The major reason for the proposed FY 77 total budget expenditure amendment is to allow the FY77 Budget expenditure appropriations to reflect: 1) City of Iowa City encumbrances as of 6/30/76; 2) Items not purchased during the prior fiscal year, but deemed necessary for City operations; 3) FY 76 projects started in FY 77; 4) Additional projects and equipment purchases authorized by Council. Property tax levies will not be affected by the amend- ments. Sources of funding are surplus fund balances as of 6/30/76 and anticipated FY 76 receipts received in FY 77. • City of Iowa C'A, MEMORANDUM TO: City Manager, Department Heads DATE: December 9, 1976 FROM: Rosemary Vitosh Director of Finance RE: FY 77 and FY 78 Budget Items Please find attached amendments to the FY 77 Budget including encumbrances as of 6/30/76 and carryover items: An "encumbrance" is an obligation incurred by the City before the en o FY 76 but not expended by means of a cash outlay until or during FY 77. "Ca overs" are those budget appropriations for which funds ve not een obligated or encumbered in a past fiscal period, but are deemed necessary expenditures following fiscal period. to be incurred in the These encumbrances, carryovers, and amendments were reflected in the FY 77 budget estimate which appeared on your FY 78 work- sheets. Alsttachede fin the Capial Outlay Theseaamounts werstak ndfrom ourtFY 8 Budget osubmissions 78. Finally, a CIP Summary is attached which gives of FY 78 and FY 79 Capital the total cost Improvement Projects, with the exceptions noted. These amounts were taken from forms A-1 and A-2 submitted with your budgets. There may have been changes since the compilation of this sry and they will be added or deleted in the final CIP Summaummary. If You have any questions, please do not hesitate to call me at Ext. 221 or Mel Jones at Ext. 222. 22S,71 GENE- FUND ADMINISTRATION PROGRAM Legislative Function: City Council Activity ENCUMBRANCES: CARRYOVERS: AMENDMENTS: City Clerk Activity ENCUMBRANCES: CARRYOVERS: AMENDMENTS: City Attorney Activity ENCUMBRANCES: AMENDMENTS: AMENDMENTS TO FY 1977 BUDGET 12/3/76 INCLUDING ENCUMBRANCES AS OF 6/30/76 AND CARRYOVER ITEMS Printing Costs Printing & Office Su Supplies S 11 Mayor's Youth 361 Tornado Warning System Transfer597 693 Council on Aging 14,724 Police Explorer Post 10,000 SUBTOTAL 2,000 Codification Costs 527,321 Aid to Agencies 10,000 TOTAL ADJUSTMENT $ 250 Health Insurance $27,582 Publications Printing & Office Su Supplies $ 786 Office Equipment 361 Microfilming Costs 693 SUBTOTAL 500 S 2,340 Office Equipment Codification Costs $ 125 SUBTOTAL 10,000 $10,125 Health Insurance TOTAL ADJUSTMENT $ 436 $12,901 Printing & Office Supplies Office Equipment S 157 Reference Material 510 Legal Services 22 SUBTOTAL 23 S 712 Health Insurance TOTAL ADJUSTMENT $ 581 $ 1,293 0 FY 77 BUDGET AMENDMENTS -2- Boards & Commissions Activit ENCUMBRANCES: Equipment Repair Meals $ 18 Printing 163 26 Executive Function: $ 207 City Manager Activity ENCUMBRANCES: Printing & Supplies Reference materials $ 379 Professional Services 30 Publications 25 SUBTOTAL 19 AMENDMENTS: S 453 Health Insurance $ 581 S 1,034 Human Relations Activit ENCUMBRANCES: Printing & Supplies Reference Materials $ 428 SUBTOTAL 42 AMENDMENTS: S 470 Health Insurance TOTAL ADJUSTMENT $ 581 S 1,051 Finance Administration Function_ ENCUMBRANCES: Printing & Supplies Equipment Repair $ 1,377 Reference Materials 52 Comprehensive Liability Costs 60 Uniform Purchases 318 Publications 949 Damage Claim 345 Data Processing 155 Office Furniture 313 SUBTOTAL 340 CARRYOVERS: S 3,909 Risk Management Study AMENDMENTS: $ 3,000 Health Insurance TOTAL ADJUSTMENT S 5,082 $11,991 Public Works Function ENCUMBRANCES: AMENDMENTS: 0 • FY 77 BUDGET AMENDMENTS -3- Printing & Supplies Reference Materials SUBTOTAL Health Insurance TOTAL ADJUSTMENT Government Buildings Function ENCUMBRANCES: Laundry Services Minor Office Equipment Sanitation Supplies Equipment Repair Improvement Repair Supplies Building Repair SUBTOTAL AMENDMENTS: Health Insurance TOTAL ADJUSTMENT COMMUNITY DEVELOPMENT PROGRAM Planning Function: ENCUMBRANCES: Engineering Function: ENCUMBRANCES: CARRYOVERS: Printing & Supplies Office Equipment Equipment Repair Reference Materials Miscellaneous Refund TOTAL ADJUSTMENT Printing & Supplies Operating Supplies Publications Settlement Costs Equipment Services Minor Office Equipment Office Equipment SUBTOTAL Vehicle Purchase Operating Equipment SUBTOTAL $ 216 37 $ 253 $ 291 $ 14 22 483 10 79 25 21 $ 654 $ 291 $ 480 898 8 4 13 $ 402 164 507 750 12 125 190 $ 2,150 $ 6,600 2,000 $ 8,600 $ 544 $ 945 $ 1,403 AMENDMENTS: Health Insurance $ 2,323 . TOTAL ADJUSTMENT $13,073 0 FY 77 BUDGET AMENDMENTS -4- Block Grant Administration & Oaerations Function: 0 ENCUMBRANCES: Operating Supplies Office Equipment $ 5 2,729 Equipment Repair 9 Printing & Supplies 575 Minor Office Equipment 34 TOTAL ADJUSTMENT $ 3,352 PUBLIC SAFETY PROGRAM Police Protection Function: ENCUMBRANCES: Printing Supplies $ 208105 Operating Equipment Equipment Repair 116 Photo Supplies Vehicle Repair 54 Technical Services 60 79 Publications Construction Supplies 15 273 Building Improvements 1,072 Uniform Purchases 397 Industrial Supplies 13 SUBTOTAL $ 2,392 CARRYOVERS: Travel Expense - Transfer $ 300 AMENDMENTS: Health Insurance- $ TOTAL ADJUSTMENT 8,857 $11,549 Fire Protection Function: ENCUMBRANCES: Supplies & Printing Sanitation Supplies $ 93 lie Clothing Purchase 120 Gas & Electric Charges 84 Equipment Repair 159 Vehicle Purchase 3,905 Operating Equipment 1,402 Vehicle Repair 34 SUBTOTAL $ 5,915 CARRYOVERS: Health Care Services -Physicals $ 1,500 AMENDMENTS: Health insurance $ 7,550 Fuels SUBTOTAL 11000 TOTAL ADJUSTMENT $ 6,550 $15,965 r� u FY 77 BUDGET AMENDMENTS -5- Animal Control Function: n u ENCUMBRANCES: Office Supplies $ 15 Vehicle Repair 17 Industrial Supplies 20 Laundry Services 36 SUBTOTAL $ 88 AMENDMENT: Health Insurance $ 871 TOTAL ADJUSTMENT $ 2,920 i7;7i7ej_o"L� Traffic Control Function: Printing & Supplies $ 22 Traffic Signal & Light Supplies 16,630 Signals & Controllers 25,877 Gas & Electric Charges 278 Laundry Services 111 Office Furniture 179 Industrial Supplies 37 Equipment Repair 94 SUBTOTAL $43,228 $ 959 AMENDMENTS: Health Insurance $ 1,307 Building & Construction Supplies 7,130 SUBTOTAL $ 8,437 TOTAL ADJUSTMENT $51,665 Mass Transportation Function: ENCUMBRANCES: Industrial Supplies $ 613 Supplies & Printing 173 Transit Supplies 534 Equipment Services 25 Laundry Services 142 Vehicle Repairs 1,433 SUBTOTAL $ 2,920 CARRYOVERS: Local Share -Mass Transit Development Project $36,000 AMENDMENTS: Health Insurance $ 4,066 Other Professional Services 840 SUBTOTAL $ 4,906 TOTAL ADJUSTMENT $43,826 FY 77 BUDGET AMENDMENTS -6- Street System Maintenance Function: ENCUMBRANCES: Laundry Services Vehicle Purchase $ 156 63,816 Operating Equipment 5,253 Publications SUBTOTAL 190 $69,415 CARRYOvERs: Operating Equipment $ 7,800 AMENDMENTS: Health Insurance $ 2,468 Welton -Becket Settlement 3,426 improvements-Rohret Rd. Seal Coat 13,018 Improvements -FY 77 Slabjacking 28,029 SUBTOTAL $64,941 TOTAL ADJUSTMENT $124,156 Amort Function: AMENDMENTS: Equipment $(5,000) Expense Transfer 5,000 TOTAL ADJUSTMENT $ -O- ENVIRONMENTAL PROTECTION PROGRAM Sanitation Function: ENCUMBRANCES: Printing $ 156 Gas & Electric Charges 22 Laundry Services 168 Vehicle Purchase 63,601 Vehicle Repairs 612 Equipment Repairs 600 SUBTOTAL $65,159 CARRYOVERS: Landfill Excavation Imp. $17,938 AMENDMENTS: Health insurance $ 2,614 Improvements 15,517 Vehicular Equipment 19,500 SUBTOTAL $37,631 TOTAL ADJUSTMENT $120,728 FY 77 BUDGET AMENDMENTS -7- Cemetery Function: ENCUMBRANCES: Printing & Supplies $ 27 Laundry Services 26 Building Maintenance 20 Office Furniture 223 Agricultural Materials 124 Forestry Services 475 Improvement Materials 60 SUBTOTAL $ 955 AMENDMENTS: Health Insurance $ 726 Building & Const. Supplies 268 Surfacing Materials 441 Improvements (709) Perpetual Care Fund 79,675 SUBTOTAL $80,401 TOTAL ADJUSTMENT $81,356 LEISURE & CULTURAL OPPORTUNITIES PROGRAM Recreation Function: ENCUMBRANCES: Printing & Supplies $ 340 Recreational Supplies 2,009 Publications 210 Professional Services 32 Building Repair 560 Reference Material 7 Miscellaneous Expense 7 Building Supplies 26 Chemicals 1,071 Industrial Supplies 195 Refunds 180 Clothing Purchase 115 Equipment Repair 180 Improvement Repair 400 Recreational Equipment 250 Laundry Service 19 Vehicle & Equipment Materials 127 Fuels & Gases 35 SUBTOTAL $ 5,763 AMENDMENTS: Health Insurance $ 1,742 TOTAL ADJUSTMENT $ 7,505 FY 77 BUDGET AMENDMENTS -8- ParksParks-: ENCUMBRANCES: Printing & Supplies Sanitation Supplies S 133 Health Care Services 175 Equipment Rental 15 Equipment Repair 31 Equipment Materials 14 Vehicle Repair 327 Equipment Service 20 Agricultural Materials 12 Operating Equipment 17 Gas & Electric Charges Laundry 200 Services Building 281 Repair 68 Equipment Purchase 23 SUBTOTAL 300 AMENDMENTS: $ Part-time Salaries Health Insurance S 1,800 Operating Equipment 2.178 Furniture & Office Equipment SUBTOTAL (555) TOTAL ADJUSTMENT 555 S 3,978 Library_ Function. AMENDMENTS: Health Insurance TOTAL ADJUSTMENTS 3_ , Forest. - Function: ENCUMBRANCES: AMENDMENTS: Forestry Services Tree Purchase Transfer $ 200 Printing 4,341 SUBTOTAL 11 S 4,552 TOTAL ADJUSTMENT Transfer -Public Tree Planting $$ 152 $ 5,594 $ 3,630 $ 5,686 LJ DEBT SERVICE FUND: FY 77 BUDGET AMENDMENTS 0 CARRYOVER: Unpaid Interest on General Obligation Bonds $ 1,229 AMENDMENTS: Street - 1976 $ 45,042 TOTAL ADJUSTMENT $ 46,271 CAPITAL PROTECTS FUNDS: CARRYOVERS: Sludge Treatment Study $ 6,000 Public Tree Planting - FY 76 4,341 Neighborhood Park Imp. -FY 76 75,661 Pollution Cont. Plant Imp. 102,570 Infiltration/Inflow Analysis 46,997 West Side Lift Station 57,233 R-14 Amenities 108,238 Park Road Bridge 110,000 Mass Transit Development 1,373,790 Ralston Creek Planning 53,335 Animal Shelter Study 7,500 Equipment Repair Facility Study 9,073 River Corridor Study 13,760 Library Study 14,200 Policewomen's Locker Room 9,373 Architectural Barriers 49,618 SUBTOTAL $2,041,689 AMENDMENTS: Asphalt Resurfacing $ (8,895) Public Tree Planting Project 1,134 Pollution Control Plant 1,982 City Park Site Improvements 100,000 Appraisals - Parking Property 1,000 SUBTOTAL $ 95,221 TOTAL ADJUSTMENT $2,136,910 $ 1,545 $10,296 FY 77 BUDGET AMENDMENTS -10- ENTERPRISE FUNDS: PARKING REVENUE FUND ENCUMBRANCES: Printing & supplies $ Industrial Supplies 35 11 Laundry Services 16 Equipment Repair 47 SUBTOTAL $ 109 AMENDMENTS: Health Insurance $ Appraisals 436 SUBTOTAL 1,000 TOTAL ADJUSTMENT $ 1,436 SEWER REVENUE FUND Pollution Control Operations - ENCUMBRANCES: Printing & supplies $ Construction Supplies 53 79 Publications Operating Supplies 435 628 Equipment Repairs 334 Equipment Materials 50 Improvements Purchases 1,554 Lubricants 13 Uniform Purchases 160 Health Care Services 21 Improvement Materials 27 Gas & Electricity 524 Uniform & Laundry Service 140 SUBTOTAL $ 4,018 CARRYOVERS: Laboratory Equipment $ 3,000 Operating Equipment 11,100 SUBTOTAL $14,100 AMENDMENTS: Health Insurance $ 2,178 Repair & Maint. to Improvements(10,000) SUBTOTAL 1(7,822) TOTAL ADJUSTMENT $ 1,545 $10,296 FY 77 BUDGET AMENDMENTS -11- Sewer Reserves - CARRYOVERS: Unpaid Interest - Sewer Revenue Bonds $ 672 Reserve Transfer - Audit Adjustment 25,510 TOTAL ADJUSTMENT WATER REVENUE FUND Water Operations - ENCUMBRANCES: Supplies & Printing $ 38 Water Operating Supplies 855 Industrial Supplies 189 Building Supplies 20 Chemicals 16,328 Equipment Materials 1,054 Professional Services 200 Equipment Maintenance 65 Equipment Purchases 12,457 Improvement Materials 831 Laundry Services 199 Improvement Repair 4,340 Building Repair 1,950 Water Meter Purchase 5,344 SUBTOTAL $43,870 CARRYOVERS: Operating Equipment $ 91000 AMENDMENTS: Health Insurance $ 3,194 TOTAL ADJUSTMENT Water Reserve - CARRYOVERS: Unpaid Interest - Water Revenue Bonds $ 8,709 Reserve Transfer - Audit Adjustment 78,007 Water Reserve Transfer - Sludge Treatment Projec- Study 6,000 TOTAL ADJUSTMENT GRAND TOTAL $26,182 56,064 $ 92,716 $2,917,979 CAPI TAL OUTLAY PROPOSAL FY78 GENFRAL FUND LEGISLATIVE Cit Clerk: F'78 Des Visible l.i le Sub -Tota] $ 160.00 750.00 Lem: $ 10_0 Bookcase (3) Sub -Total $ 195.00 Executive: $ 19 0 onager (Office Equipment) Sub -Total $ 200.00 Iluman Relations: $00 00 Selectric TYpewriter Sub -Total $ 700.00 Administration: (Finance) air .'witchboard) Adder ('traffic) $ Typewriter (Acctg.) Shelves (LbparMental.Secy) 95.00 145.00 Sub -Total 400.00 150.00 Public $ 90 00 1Iemory Typewriter Sub -Total $ 5500.00 Government Buildings: $ 550550 00 p0 Replace Vacuum Floor Pads Sub -Total $ 200.00 Com munit Develo 3700.00 $ 3900 ment:(Planning) Drawer Files 2) Calculator $ Sub -Total 280.00 145.00 $ En�inecri.n 42 OS 0 ""clear Density Meter Blue Line Machine $ Pipe Locator 4000.00 Chairs & Cabinet 2500.00 400.00 Sub -Total 350.0a GENEIWA 1:11N11 • �FY78 Code Enforcement Vehicle hlicro-film Reader $ 4100.00 Sub-Total 500.00 $ WMOU Police -vehicular Equipment $ Operating Equipment 3500.00 10800.00 Furniture f, Office Equipment 3430.00 Sub-Total $713730 00 Fire Radio-New Pumper $ 2000.00 Pager Encoder King Kleen 1000.00 Lights $ Sirens 18 00.00 800.00 Large Diameter Hose Valves for LDIi 30 00.00 000.00 Snow Blower Camera Fire Marshall 500.00 Field Recorder 200.00 Replacement 172 Rambler 150.00 Sub-Total 5000.00 $483 5p u0 Animal Control an a icle Operating Equipment $ 7500.00 Furniture 500.00 Sub-Total 425.00 $ 8 TTSMMY Traffic Control pare Signal Heads $ 5000.00 Drawer Letter File Cabinet (2) 90.00 Sub-Total $ X00 Mass Transit Sunv ors (12 buses) $ 750.00 Replacement Chair Sub-Total 135.00 $ 835.00 Public Works:(Street System Maintance) Malt Street Sealing Prog. (9220) $ 50000.00 Concrete Repair 10000.00 Mud .Jacking Program 30000.00 Extra Width Paving 10000.00 Bridge Rail Painting 5000.00 Sub-Total $10 0 0.00 Double Bottom Asphalt Kettle(new) Dump Truck $ 11000.00 Dump Truck With Front-End Loader 11000.00 22000.00 Snow Plows (5) Material Spreader (2) 17800.00 Front-End Loader 12000.00 Joint Router 45000.00 Leaf Vacuum 5000.00 Sub-Total 9000.00 $132800.00 0 0 C,ENIiRAI, FUND IY78 Sanitary Landfill Excavation $ 90000.00 Landfill Compactor Replacement 80000.00 Sub -Total $ 17URT.OM Cemetery$ 5858.00 mprovcments 2150.00 Vehicle Equipment 350.00 Operating Equipment $ 35 00 . Sub -Total Parks (Vehicle Equipment 9310) $ 5000.00 3/4 Ton Truck 5000.00 Rotary Mower 2000.00 York Rake 5000.00 1/2 Ton Pickup Sub -Total $ 17000.00 (Operating Equipment 9320) $ 250.00 Trash Compactor $ 4200.00 500.00 Portable Generator 1600.00 Trim Mowers (8) 2500.00 Rotary Broom Drawer File Cabinet (2) 100.00 $ 8�b Sub -Total 00.00 6600.00 Libra $ 250.00 Vacuum Cleaner 256.00 Record Brower Bin 70.00 Paperback Rack 160.00 Posture Chains (2) 319.00 Typewriter Typewriter (Selectric) 00.00 6600.00 Childrens Materials 12 Adult Materials 53000.00 $ G6i�6 Sub -Total Forestry $ Nursery $ 1500.00 Tree Nursery $ 500.00 Sub-'rotal TOTAL CAPITAL OUTLAY GENERAL FUND $ 581613.00 r•CA Mr :VG VI Mn P•7 NH ." r•7. �c�YIIII 7�1'fIMCH f+f+Yr•rt rn .-•xr 1. �•% HI r•.. O r� a -o py�ra:y ["•C •c r" --7 m t� cwu ~ x Int w F: ru n d fw'J , S (D s O O N Y X o y ro n H Ca In ID i CD J �. H Y. < rtDCDr•9�r% r• LA CD rt rt r• o R a m o orvr's a � w W O S I t H 7 IDrD r. vY rD oo� N N N N r O aNN O N N i In oCn Ina t» O O 0o vl In o o O In w o o CD 0 m U O O O O 00 CD0000 vut CO IC) O 00 O O O O t!I Vl 000 00000000 J •n IJ'1 0O 000 0 0 0 0 0 0 0 0 0 0 u+ W00 uI vI 000 000 O O 0000000000 0 uI 0 0 0 00 000 ^ O 0 0 0 0 0 0 0 0 0 O O VI W In N .yy IJ IJ 00 CD C:l O r, r� l O N O O O O co O O rb N N N Jn N r O aNN O N N i In oCn Ina t» O O 0o vl In o o vl In w o o CD 0 000 O O O 00 CD0000 00 L'+ CO 000 0 0 00000000 J •n IJ'1 000 0 0 00000000 uI vI N N Jn N r O O O O O O O O 0 0 v Ip O� 00 0 00 C) c N J •n uI vI O O O O ,) ^ O O O In K 00 r N rb N 5 n t-. C (D w N O v �l d V b n CD n a t"} C V) N fD n CD5 O `S Htoo �7 r nrN I0.'7 �tyhC n r CD n (D LfD Fi tom} w rt { < o a n a n �CD y'� < t(D y rt y 0' H N b n 0 C o w �•o n 0 "s < a� �N N ( O O C rt c co W O � A b A000 C f b W �vp IV+N rn aoOpp : `noOp� 0 0 0 0 0 0 0 0 0 CD CD 0 0 CD 0 0 0 0 0 0 IJ N b O � Z) (VAA O` COto O v t O` CD O O O O p O G l 0 0 0 I n 0 0 0 0 0 0 0 0 O O O OO p0 WN Gt W i a y Oba O p O O O O p vq A A to b A O O O O O p H G l u U V p In U O O O O O O O O p CD 00 W 1 CD In O O O O O p W 1 C:) In O O O O O p �F iF 0 l� rat og " I I ti H o o M cn Y (D CD Q O H ~' ry V a, cn O N t O O OOK v � a y. o0 0 0 W i a y Oba O p O O O O p vq A A to b A O O O O O p H G l u U V p In U O O O O O O O O p CD 00 W 1 CD In O O O O O p W 1 C:) In O O O O O p �F iF 0 l� rat og " I I ti H o o M cn Y (D CD Q O H ~' ry iOy O N V a, cn ly'�7J .9 CD 0 0 0 0 t O O O O OOK :o ti V 0 iOy O N i ORDINANCE NO. 76-2822 6' AN ORDINANCE AMENDING ORDINANCE NO. 2359 (CHAPTER 9.54 OF THE MUNICIPAL CODE OF IOWA CITY, IOWA.) BY ENACTING A NEW SECTION WHICH PROHIBITS RETALIATORy EDUCT AGAINST TENANTS By THE OWNERS AND OPERATORS OF MOBILE HOME PARKS. SECTION I. PURPOSE health, safety and welfare of residents of mobile home retaliation against tenants who seek (1) enfor ce by le safety health codes or (2) to exercise their right to lawful assemblyin safety and improve their health, safety or welfare or assert other right . order to SECTION II. AtT, Ordinance No. 2359 (Cha Municipal Code of Iowa City, Iowa) shall be P� 9.54 of the ing provisions: attended by enacting the follow - 9.54.18 Retaliatory Conduct A. Retaliatory conduct is an increase ein rat en termination fees, ent or other fees a decrease of services, a termination or thr a rental agreement, of the bringing on the threat of bringing an action for possession which is the result of the tenant doing any one of the following; the tenant has crnVlained to a governmental agency charged with responsibilityfor or health c enfor"nt of a safety ode of a violation applicable to the premises mater- ially affecting health and safety; or e tenant has complained to the mobile ham park owner or operator of such a violation; or (3) the tenant has organized or became a member of a tenant's union or similar organization. B. In any action by or against the tenant, evidence of a complaint or other protected activity within six (6) nnnths before the action creates a presumption that the conduct on part of the nubile hate park owner or operator was retaliatory in nature. This presumption does not arise if the tenant engaged in such protected activity after notice of a proposed rental or fee increase, diminution of services or termination Of rental agreement. "PresuTption" means that the trier of fact must find the existence of the fact presumed unless and until evidence is introduced which would support a finding of its nonexistence. C. Notwithstanding other provisions of this ordinance, a nubile home Park owner or operator may increase rent or other fees, decrease services, terminate a rental agreement, bring an action for possession or act otherwise upon a showing of, but not limited to, the following: (1) The condition or conditions found in violation of the health and safety codes were directly caused by the tenant or the members of the tenant's family beyond ordinary wear and tear. (2) The tenant has refused entry at reasonable timeer to the tions. s to the mobile home park owner or operator or agent of eith Premises for the purpose of correcting such condition or condi- the 22s8 Ord. #76-2822 • -2- 0 (3) Compliance with applicable safety or health codes require a reduction in services or an alteration, remodeling or demoli- tion which would effectively deprive the tenant of use of the leased premises. (4) The tenant is in default in rent. D. If the mobile hole park owner or operator acts or engages in retaliatory conduct as defined, the tenant has a defense in any action against him for eviction. In addition, the tenant may recover possession or terminate the rental agreement. If the rental agree- ment is terminated the mobile home park owner or operator shall return any and all amounts already paid by the tenant to which the mobile hole park owner or operator is not legally entitled. SE=cN III. REPEALER. All ordinances and parts of ordinances in con- flict with the provisions of this ordinance are hereby repealed. SECTION IV. SAVINGS CLAUSE. If any section, provision or part of the Ordinance shall be adjudged to be invalid or unconstitutional, such adjudi- cation shall not affect the validity of the Ordinance as a whole or any section, provision or part thereof not adjudged invalid or unconstitutional. SECTION V. EFFECTIVE DATE. This Ordinance shall be in effect after its final passage, approval and publication as required by law. It was moved by deProsse and seconded by Foster that the ordinance be finally adopted, and upon roll call there were: AYES: NAYS: x x x_ x x x f:�Zya�IiA Balmer deProsse Foster Neuhauser x Perret Selzer Vevera ATTEST: 4� e MAYOR CITY CLERK First Consideration 12/7/76 Vote for passage: Ayes: deProsse, Foster, Neuhauser, Perret, Vevera. Nays: Balmer. Absent: Selzer. Second Consideration 12/14/76 Vote for passage: Ayes: Selzer, Balmer, deProsse, Foster, Perret, Vevera. Nays: none. Absent: Neuhauser. Date of Publication Passed.and approved this 21st day of December 1976 RFCL'ITED & APPROVED BY .THE L'c,C.+.?. DEPARTMENT. t b&TJI .Q,en 3 i qi (o ak. l • •\ RE SOLUPION N0. 766 RESOLUTION AUTHORIZING L'MCUIION OF AGREEMENT BL`IS 1 THE IOSQA DEpApTmj7:NT OF TRANSPORTATION AND THE CITY OF IOWA CITY FOR THE INSTALLATION OUE F A VEHICLE ACTUATED OF HIGHWAY 6 AND INTILSYCJASEC1ORF IONSTRor EXTENSION ��AS, pursuant to 306A.7 and 306A.8, 1975CodeIowa aStal City of Iowa City, Iowa, [hereinafter the City], he enter an Department of Transportation [hereinafter the State], Y rovement, agreement respecting the financing, Planning, establishment, itcq� maintenance, and use or regulation of Public improvements 1n their respective jurisdictions, and WHEREAS, it is the judgment of the Cotmcil that vehicle actuated traffic controls should be installed, in accordance with the fiscal 1977 Cooperative City Traffic Signal Program, at the intersection of the exten- sion of U.S. Ilighway 6 with Sycamore Street, and st of In�REps, the State is willing to contribute to throO°sions ofAgree- installationof such a signal in accordance with the P meat No. 76 -CS -115, a copy of which agreement is attached to this resolu- tion as Exhibit 1, and by this reference made a part hereof. Naq, T1132EFORE, BE IT RESOLVED BY Ti[E COUNCIL OF THE CITY OF Ia''A CITY, IOS9A: 1 That the Mayor is hereby authorized to sign, and the City Clerk to attest, Agreement No. 76 -CS -115, which agrc�ment is attached to this resolu- tion as Exhibit I. s authorized to sign, and the City Clerk to attest, 2. That the Mayor i this resolution. Vded byevera deProsse and _th It was moved by and upon roll cal ere Were: that the Resolution as read be adopted, AYES: NAYS: ABSENT: Balmer x deProsse x Foster x Neuhauser x Perret 'l. Selzer x Vevera X 19 76 Passed and approved this 21stday of December n I D1 r1 1 l P, Mayor ATJ.'F.ST : City Clerk ge,GBI%rrD & APPR0VED BY Tim VLGAL DEPARTIF,ENT 'i�uf i 4 14 76 d%— e22(6o AGREEMENT FOR PUBLIC IMPROVEME IT (Cooperative Traffic Signals) • C>,J e - (./v . 5- 7 -7 - CD 3 City: Iowa City County: Johnson Project No: FN -6-7(16)--21-52 Iowa Department of Transportation Agreement No: 76 -CS -115 WHEREAS, pursuant to Section 306A.7 and 306A.8, 1975 Code of Iowa, the City of Iowa City , Iowa, hereinafter called the CITY, and the Iowa Department of Transportation, hereinafter called the STATE, may enter into an agreement respecting the financing, planning, establishment, improve- ment, maintenance, use or regulation of public improvements in their respective jurisdictions, and it is the judgment of the parties that traffic signals, with vehicle actuated control, be installed, in accordance with the fiscal 1977 Cooperative City Traffic Signal Program at the intersection of the extension of US 6 with Sycamore Street. NOW, THEREFORE, in consideration of the premises and the mutually dependent covenants herein contained, the parties hereto agree as follows: Section 1. The CITY will prepare and furnish to the necessary plans, a list of materials and an cost for the complete installation of tra££i each aforesaid location. The signals proper form to the standards currently approved by Association of State Highway Officials and a in the Iowa Manual for Uniform Traffic Contr for Streets and Highways. STATE the estimate of c signals at shall con - the American s contained of Devices , 2-2-60! Section 2. Upon approval of said plans, materials and cost estimate, the STATE will give the CITY written notice to proceed with the traffic signal project. The CITY will give the STATE reasonable advance written notice of the time it will start to work, and will furnish all necessary materials and services and complete the work within two years following the execution of this agreement. All projects started but not completed may be extended for six months by the STATE upon written request by the CITY. Authoriza- tion for the project, if not initiated (as evidenced by an order for said materials) within two years following the execution of this agreement, will automatically be canceled. Section 3. The CITY will be responsible for the installation and will bear the entire cost of said materials and services for the traffic signal installation. Upon completion of the installation, the CITY shall prepare and submit to the STATE a detailed statement of materials and installa- tion costs incurred by the CITY hereunder. (Design, inspection and administration costs will be borne by the CITY.) If it is in proper form the STATE will promptly reimburse the CITY in the amount of the following percentage of the incurred cost- for each installation, not to exceed the maximum STATE participation specified below: Location Intersection of US 6 with Sycamore Street Percent of Final Cost 31 Maximum STATE participation $9,300 For reimbursements made to the CITY by the STATE•', specific reference is made to Iowa Department of Transportation Accounting Policy and Procedures Manual, Chapter XV, Audits of Contracts with Second Parties, a copy of which is attached hereto marked Exhibit "A". Section 4. Upon completion of each installation, the CITY shall thereafter have ownership of and operate it at the expense of the CITY so long as signal protection is considered by either party as necessary at said location. If conditions should change so that signal protection is considered by both parties as no longer necessary at said location, the signals are to be removed by the CITY and may be installed at another location acceptable to both parties and thereafter be subject to the terms of this Section. • ou11ty JohnSe Project loo. FN -6-7(16)--21-52 Ifl WITNESS [911EREOF, each of the parLics, hereto has executed Agreement No 76 CS_ 115 as of the date shown opposite its signature below: City of: Iowa City By: 1-,Ilorrmher 77 Title: NT a�or 1°97b 11 Ahh` 9 Sr��pcertify that I am the Clerk of the CITY, and that �t,ry M1'�se 1•�ho signed said Agreement for and --on behalf of the CITY was duly authorized to execute the same by virtue of a formal resolution duly passed and adopted by the CITY, on the 21st day of December 197 6 Signed City Clerk of Iowa city Iowa llate _December 1976 101911 DEPARTMENT OF T ' NSPORTATION HIGHWAY DIV g I ON � BY: Director -C ief Engineer Date 19717 IOWA STATE H'•GHWAY COMMISSION EXHiBiT A ACCOUNTING +:•.APTER XV POLICY AND PROCEDURES SUBJECT AUDITS OF CONTRACTS WITH SECOND PARTIES MANUAL REVISED EFFECTIVE. 3-1'--%0 It is the policy of the State Highway Commission that the External Audits Staff of the Accounting Department will perform an examination and analysis of fiscal or other source records maintained by claimants and others k ' maIng cost representations to the State Highway Commission as a result of any contract, agreement, resolution and/or other document which binds the State Highway Commission. Claimants covered by this policy include the following: Political Sub -Divisions, Railroads, Public and Private Utilities, Consultants and Educational Institutions. The primary objective of the audit will be to ascertain that the invoices, as submitted, are in accord with the agreement and that the invoices include only those costs specifically incurred. As means of identification, it is suggested that the work be assigned and recorded by 'Work order, job order and/or proper project designation. This procedure will accumulate and record into a separate account all actual and indirect costs in connection with said contract, and support the Second party's claim which will be subject to audit, prior to final reimbursement. All records shall be made available ata central location to facilitate the audit. Audit will be accomplished as follows: (1) Labor- Costs (a) Determination will be made that salaries and wages are billed at actual or average rates accounting for productive labor hours and other expenses paid to other individuals during the period• that they are directly or incidentally engaged in the work. These costs must be supported by adequate records. (b) It will be ascertained that normal procedures were followed, hours and rates charged were those actually paid the employ6es and over- time, if charged, was actually paid. (c) Costs to the Second party for vacation, sick and holiday pay and other costs incident to labor employment will be reimbursed when supported by adequate records. The percentage applied to direct labor costs for indirect costs, such as vacation, holiday and sick. pay and other benefits such as social security will be audited by item to the applicable ledger accounts. Careful analysis will be made to assure that percentage charges for indirect costs are not greater than those charged to the units' regular operations. (2) Equipment (a) Reimbursement will be limited to charges which account for costs to the Second party of expenses for equipment used. Arbitrary or otherwise unsupported equipment use charges will not be reimbursed. (b) Equipment charges will be verified by comparing charges to corresponding labor costs. PAGE I IOWA STATE HIGHWAY COMMISSION ACCOUNTING CHAPTER XV POLICY AND PROCEDURES sueJEcr. AUDITS OF CONTRACTS WITH SECOND PARTIES MANUAL REVISED EFFECTIVE: ------------- (c). Payments to outside agencies will be verified. (d) Reimbursement for equipment rental costs will be limited to the amount of rent paid to the lowest qualified bidder after obtaining appropriate quotations. (3) Material (a) Materials and supplies shall be billed at cost. Discounts, rebates, and allowances shall be deducted from material costs. Verification shall be made that all materials billed are incorp- orated in the project. Materials for construction not shown on the estimate or by change order or letter approval from the State will not be reimbursed. (4) Materials Recovered (Salvage) (a) Materials previously in place which are recovered in suitable condition for reuse by the Second party in connection with construction, shall be credited to the project at current stock prices. If the Second party consistently charges recovered material at original cost or a percentum of current price new, the project shall receive credit accordingly. The auditor shall determine that materials salvaged are included in the credit or that scrap value and proper disposal is noted. (b) Materials recovered from temporary use shall be credited to the project at stock prices. less a percentage allowance for'loss of service life. It will be ascertained that the Second party has notified the State where materials are scrapped and when they were made available for inspection. (c) The foregoing shall not preclude any additional credits when such credits are required by State law or regulations. (5) Overhead (a) In the event that the Second party maintains construction over- head clearing accounts,each project shall bear only its equitable proportion of overhead costs; such as general engineering and supervision by others than the Second party, legal expenses, s. insurance, projectsntopcovernassumedioverheadreostsgwillrnoamun tobets reimbursed. PAGE 2 r' IOWA STATE ACCQUN T ING POLICY ANU PROCEDURES MANUAL HIGHWAY COMMISSION CHnPTER XV 5UH.IECT: AUDITS OF CONTRACTS WITH SECOND PARTIES REVISED. _1QL15L7-4_ EFFECTIVE _ll/jj74 (b) The records supporting the entries for overhead costs shall be kept to show the total amount, rate and allocation basis of each additive. Also, it will be necessary to,ascertain that charges to those accounts are directly applicable to the project and the rates derived from such clearing accounts are the same as those applied to the Second party's regular construction work. (6) Sub -Contracts (a) Determination will be made that the State has approved the sub- contract, the unit has properly solicited bids and awarded the sub -contractor the lowest qualified bidder. Subletting shall not relieve to the Second party of any provisions of the Contracts. (7) Completion and Acceptance Reports Each claim submitted for audit review shall be accompanied by an appropriate Certification of Completion and Final Acceptance, Forms 435, 436, or 437. A first party Certification of Completion and Final Acceptance, when appropriate by political sub -divisions, shall be made prior to the certifications made by the Iowa State Highway Commission's contracting or supervisory authority. (8) Audit Reporting At the conclusion of the audit, the audit staff will prepare a Certi- ficate of Audit indicating their conclusions and recommendations. The Certificate will be approved by the Chief Accountant and where exceptions are cited, a Schedule of Exceptions will be prepared. -Copies of these documents will be forwarded to the second party and the Department which originated the reimbursement agreement or contract. In addition, distribution of the Audit Certificate will be made to the Contracts Section and Federal Reimbursement Section of the Accounting Department to assure proper payment to the second party and proper bill- ing to FHWA. (9) Preparation of Vouchers - Vouchers in payment of second party invoices resulting from agreements with political sub -divisions, railroads and utilities will be prepared by the Contracts Section of the Accounting Department. Vouchers in payment of second party's claims subject to agreements with Road and Bridge Design Consultants and for Safety projects and Topics Projects will be prepared by the administering departments. a..� RESOLUPION NO. 7G-452 RESOLUTION A ASSIST UI'HORIZING THE HIRING OF A SPECIAL ANP CITY ATPORNEy FOR OF PARK PRpPERTy. POSSIBLE ACQUISITION t''IREF' the Council is en�er0d to hire special assistant city attorneys, and -REAS' John Hayek, the City Attorney, has coindicated that he has a nflict of interest with regard to property that is proposed for a«Nisi- tion, which property is near HapPY Ilollaa Park .in Iava City, Iowa, and WI�I2FA$, Mr- William L. Meardon has agreed to represent the City in this matter. NOW, THEREEURE, B); IOWA: IT RESOLVED BY THE COUNCIL OF THE CITY OF Ia A CITY, l• That William L. hieardon is hereby appointed a special assistant city attorney to handle anY and all legal matters regarding the acquisitionof property potential IowaowacityIowa. for park Purposes near Happy Hollow Park in Cy, 2. That William L. MeardOn be paid a usual and customary legal work done on this project. fee for all It was moved by deProsse and seoonded by that the Resolution as read Vevera be adopted, and upon roll call there were, AYES: NAYS: ABSENT: x x Balmer x deprosse x Foster Neuhauser x Perret x Selzer Passed and approved this - 21st day of December ATPE`gT:U I I 1! l �1 0 Mayor City Clerk .BX'EIP LEGAL DtiAF55.dti7 W RESOLUTION NO. 76-453 A RESOLUTION AUTHORIZING THE CITY MANAGER To EXECUTE CONTRACTS FOR VARIOUS PURCHASES IN ACCORDANCE WITH THE ANNUAL OPERATING BUDGET AND TO EXECUTE CONTRACTS FOR N PUBLIC IMPROVEMENTS Kj THE TOTCOST SUCH PUBLIC IMPROVEMENT DOES NOT EXCEED THE SUM OFOTEN THOUSAND DOLLARS. WHEREAS, the City Council has previously approved purchasing regulations which authorize the City Manager to initiate and enter into contracts for Purchases in accordance with the Annual Operating Budget and for public five thousand dollars ($5,000), without improvement contracts wherein the estimated total cost does not exceed W1HEREprior City Council action, and since beenenc limitaon for public improvements contracts has csaid dollar hanged by State law toti ($101000). the amount of ten thousand dollars NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, that the City Manager be authorized to initiate and execute the following contracts on behlf of the City of Iowa City without Prior City Council action: a 1. Purchases in accordance with the Annual Operating Budget as aPProved by the City Council; 2• public improvements contracts where the total It exceed the amount of ten thousand dollars ($10,000). cost does It was moved by dePros that the Resolution as read be adopted, — and seconded by and—Ba 1 mar upon roll c all there were: AYES: NAYS: ABSENT: x x Balmer x deProsse x Foster Neuhauser x x Perret x Selzer Vevera Passed and approved this 21st da of Y _ December ATTEST:ee y MAYOR City Clerk Ii C I'lEP " t1PF_i0'7rD BY TEE LF,'Odi, DsP 1?;'i3,EtiT D� • 6 1976 k 19 76 2 26Z City of Iowa City MEMORANDUM DATE: December 13, 1976 TO: City Council FROM: City D4anaa;or'� RE: Purchasing Procedures and Contract Execution The City purchasing procedures approved by the City Council in 1974 delegate to the City Manager the responsibility for initiating purchases in accordance with the operating budget and the capital improvement program authorized by the City Council. However, for public improvements over $10,000, the Council must approve the plans and specifications and hold a public hearing. In addi- tion, the Council approves final disbursement of all public funds and specific changes in program funding levels as recommended by the City Manager. These purchasing procedures have not always been followed in that the Council has been approving certain contracts outside of the provisions of the purchasing procedures. Currently there is discrepancy between the purchasing regulations, which provide a $5,000 non -bid limit for public improvements, whereas the State law has been increased to $10,000. In addition, the Charter provides that the City Manager shall execute contracts on behalf of the City when authorized by the Council. To preclude any misunderstanding, attached is a change in the purchasing regu- lations which will increase the public improvement limits to $10,000 in accord- ance with the State law and authorize the City DIanager to execute contracts on behalf of the City in accordance with the purchasing regulations. cc: Legal Finance 11 RESOLUTION NO. 76-454 RESOLUTION AUTHORIZING EXECUTION OF CONTRACT FOR IN -BUS ADVERTISING IN THE I01+% CITY TRANSIT SYSTEM BEB EEN THE CITY OF IOWA CITY, IOkla1, AND Ca'NUNICATIONS. WHEREAS, the city of Iowa City, Iowa, [hereinafter the City] and Commmi_ cations, a business awned and operated by Harry Vaughn [hereinafter Commmi_ cations], have discussed the terms of a proposal to have advertising placed in City buses, and WHEREAS, the Council deems such an agreement to be desirable, and WHk;j�Em, the terms of the proposal have been reduced to writing as an a4reement between the City and COnmunications, a COPY of which agreement is attached to this resolution as "exhibit A" and by this reference made a part hereof. NOW, THEREFORE, BE IT RESOLVED BY THE I01'A CITY, IOS� CITY COUNCIL OF THE CITY OF 1. That the Mayor is authorized to sign and the City Clerk to attest the agreement between the City as "exhibit A". and Communications attached to this resolution 2• That the Mayor is authorized to sign, and the City Clerk to attest, this resolution. It was moved by deProsse that the Resolution as read be ado ted and seconded by Vevera P and upon roll call there were: AYES: NAYS: ABSENP: x x Balmer deProsse x Foster x Neuhauser x Perret X Selzer x Vevera Passed and approved this 21st day of December ATTEST: L ` MA OR CITY CLERIC 19 76 BY TIL' LEGAL Dr?GRTMENT "—� 3 -1 Co RF18 226.3 • E)MBIT A • �h: -r.- rG AGRE E -W BETWEEN- THE CITY OF IO:•iA CITY, ICF -A AVD C91.Z1ULIIC71rI0NS FUR IN -BUS ADVERTISING IN THE IaA CITY TRANSIT SYSTEM The Parties The parties to this Agreement are the City of Iona City, Iowa, 410 East Washington Street, Iowa City, Iowa, hereinafter referred to as "City", and Communications, P.O. Box 1564, Iowa City, Iowa, a business awned and operated by Howard Vaughn. WE .. - The purpose of this Agreement is to provide a working document between the parties for the placement of transit cards for advertising purposes on the inside of the buses operated by the City's Transit- System. Transit Cards 1.' The transit cards to be placed in the Iowa City Transit System buses will be 11" x 18" in size, placed horizontally. 2. No florescent colors will be alloc,�ed. 3. Local advertising standards of good taste will apply to all adver- tising. Sales 1. Communications shall be the sole and exclusive agent for the City in the promotion, sale, production and placement of transit cards into buses operated by the City's Transit System. 1 2. The City will allow Communications to place up to 28 transit cards into each of the buses operated by the City. 3. The City shall be permitted to use any advertising spaces on the buses not used by Communications, for any purpose it deems appropriate. 4. Advertising may be placed by all advertisers'on a first-come first serve basis without regard to race, creed, color, age, sex, or national origin on a non-discriminatory basis. No political advertising will be accepted. 5. Advertising may be purchased by advertisers on a three month basis, not to extend beyond January 31, 1978. Advertiser Fees 1. A fee of $30.00 per month will be charged to each advertiser for the placement of one advertisement. For the purposes of this paragraph, one adver- tisement shall mean the placement of one transit card for each advertiser into each and every bus operated by the City. 0 -2- • 2- Camwnications shall be responsible to the City for the collection of the placement fee from the advertisers. 3. of each monthly placement fee of $30.00, Communications shall retain 33-1/38 for operating expenses and shall remit to the City 66-2/38 no later than the 10th of each month for which an advertiser has placed an advertisement. 4. For any of the 28 spaces that remain unused during any calendar month, neither Communications nor the City shall be entitled to a fee or any percentage thereof. 5. The transit cards will be placed and re placed by the personnel of Communications only. The City shall be obligated only to inform Communications of any transit cards that are damaged or need replacement for any reason. Records Inspection The City shall have the right to inspect the books and records of Communication for the purpose of determining compliance with the terms of this Agreement. Tenn t>g1. The term of this Agreement shall be from February 1, 1977, to Janxy 31 2. This Contract shall be renewed automatically for successive one Year periods, but either party may terminate this contract at any time by giving thirty (30) days written notice thereof to the other party. 3. In the event that this contract is terminated by either party, Commmications shall nevertheless have the right to complete any three month advertising contract that it has entered into, but not beyond 90 days from the date notice of termination is given. Dated this ctV AI -day of y n per, m ti 1916 THE CITY OF IOWA CITY, IMA Wkff iCATICNS L By: Ma r ",o,, (f e / H+ar VaughnOAttest: x L,, City Clerk .- m RECEIVED & APPROVED i S THE LEGAL D AR NT -3 - STATE Or IOWA ) ) ss. JOHNSOk COUNTY ) 0 On this ) 3 day of December, 19761 before me, the under- signed, a Notary Public in and for the State of Iowa, personally appeared Howard Vaughn, to me personally known to be the identical person named in and who executed the above and foreging Agreement, and who acknowledged to me that he executed the same as his voluntary act and deed. . - NGldry Puphc .n ar. tnr Jcrecn Ecu•-ty My Cem 30. 19.��e. UPI. 111000 30, 1575 Notary Public in and for the State of Iowa FA • EXhlblt A • AGRE EZ 4 RMWEEN THE CITY OF IOTA CITY, I0VA AND CCMMLNICATIONS FOR IN -EARS ADVERTISING IN THE IOM CITY TRANSIT SYSTEM - The Parties The parties to this Agreermnt are the City of Iowa" City, Iowa, 410 East Washington Street, Iowa'City, Iowa, hereinafter referred to as "City", and Commuiications, P.O. Box',.1564, Iowa City, Iowa, a business owned and operated by Howard Vaughn: 11 The purpose of this Agro the parties for the placement the inside of the buses opera Transit Cards i it is to provide a working document between transit cards for advertising purposes on by theCity's Transit System. I. The transit cards to belaoed in the Iowa City Transit System buses will be ll" x 18" in size, placed horizontally. 2. No florescent colors iilllke allowed. 3. Local advertising standards of good taste will apply to all adver- tising. Sales 1. Communications shall be the sole and exclusive agent for the City in the prcrmticn, sale,' production and placc3nent of transit cards into buses operated by the City's'Transit System. 2. The City will allow Communications 'to place up to 28 transit cards into each of the buses operated by the City. \ 3. Advertising may be placed by all advertisers on a first -cane first - serve basis without regard to race, creed, color, age, sex, or national origin on a non-discriminatory basis. No political advertising will be accepted. i 4. Advertising may be purchased by advertisers on a three month basis, not to extend beyond January 31, 1978. Advertiser Fees 1. A fee of $30.00 per mmth will be charged to each advertiser for the placement of one advertisement. For the purposes of this paragraph, one advertisement shall mean the placement of one transit card for each advertiser into each and every bus operated by the City. • Exhibit A • AGREU4ENT BETvMEN THE CITY OF IOM CITY, IOVA AND COhPi 1UNICATIONS FOR IN -BUS ADVERTISING IN THE IOWA CITY TRANSIT SYSTEM The Parties The parties to this,,Agreemment are the City of Iowa City, Iowa, 410 East Washington Street, Iowa City, Iowa, hereinafter referred to as "City", and Camimumications, P.O. Box 1564, Iowa City, Iowa, a business owned and operated by Howard Vaughn. The purpose of this Agreement is to provide a working document between the parties for the placement of transit cards for advertising purposes on the inside of the buses operated by the City's Transit System. Transit Cards 1. The transit cards to be placed in the Iowa City Transit System buses will be 11" x 18" in size, placed horizontally. 2. No florescent colors will be allowed. 3. Local advertising standards of good taste will apply to all adver- tising. Sales 1. Communications shall be the sole and exclusive agent for the City in the Promotion, sale, production and placement of transit cards into buses operated by the City's Transit System. \ 2. The City will allow Communications to place up to 28 transit cards into each of the buses operated by the City. 3• Advertising may be placed by all advertisers on a first -cam first - serve basis without regard to race, creed, color, age, sex, or national origin on a non-discriminatory basis. No political advertising will be accepted. 4. Advertising may be purchased by advertisers on a three month basis, not to extend beyond January 31, 1978. Advertiser Fees 1. A fee of $30.00 per month will be charged to each advertiser for the placement of one advertisement. For the purposes of this paragraph, one advertisement shall mean the placement of one transit card for each advertiser into each and every bus operated by the City. 9 Exhibit A • ' r- AGREUnZW BEiSVE(N THE CITY O ',A CITY, Iaa AND FUR IN -BUS ADVEICATIONS RTISING IN THE IOFA CITY TRZi The ti Washin e n ies to this Agreement are the City of Iow C gton Street, Iowa City, Iowa, hereinafter referr.410onmunicationA P. Fast Operated O. Box 1564, Iowa City, Iowa, a bus. ownedas Cit • and by IIa \ Vaughn. Purpose � The Purpose the Parties for t the inside of the Transit Cards this Agreement is to Placement of transit Vs operated by the ( 1. The transit cids to be buses will be 11" x 18" 1 size, 1 2• No florescent co 3. Local advertising tising. Sales 1 Comminications s17d11 in the Promotion, sale, �d e Operated by the City's p sit son yst 2• Thee wi allow into each of the bu Codi °perated by the 3. Adverb serve basis g My be Placed with 0Gt regard to race, are on a non discripunato rY basis. No poli 4. Ady� not to e' tl bond ,I�y ry 31, 1978.hased by // y ��' 31, 1978. Mvertisef Fees ,e a working document between for advertising purposes on Transit System, 1 in the Iowa City Transit System horizontally. allowed. Of gcod taste will apply to all adver_ sole and exclusive agent for the City d placement of transit cards into buses s to place UP to 28 transit cards advertisers on a first-come first- � dveor, age, sex, or national origin advertising will be accepted, ertisers on a three month basis, 1' A fee of $30.00 per month will be c placement of one advertisement. For the ise d to each advertiser. for the advertisement shall mean the purpof this into each and every bus For of onesit Paragraph, one rated by the City. ' card for each advertiser Exhibit A AGREEMENT BETWEENTHE CITY OF IOWA CITY, IOWA AND CO?LMUFOR IN -BUS AD': FR'I'ISING INNTHE rIOWA CITY TRANS7 / IONS SYSTEM The Partir�s The parties to this Agreement are t}le City of Iowa City, Iowa, 410 East..IVashi.ngton Street, Iowa pity, Iowa, hereinafter Ireferred to as "City", and Communications,usinan advertising owa. owned by\Howard Vaughn, P. O,! Box 1564, Iowa City, Purpose The purpose of this Agree; nt is to provide a working document between the parties f r the placement of transit cards I advertising purposes'on vle inside of the buses operated by I City's Transit System', i V Transit Cards 1• The transit cards t:o\'be placed in the Iowa System buses will be 11" City Transit x 18" irk size, placed horizontally. 2. No floresc n/t colors will\be allowed. 3. Local ad}.ertising standar.Is\`ef good taste will apply to all advertisi-nq. Sales \\ 1. Communications shall be the sole ari for the City in the promotion, sale exclusive agent transit cards .into buses operated b' Pioductyo and placement of y the Cit s r.ansit System. 2• The City will allow Communications to pl'ce up to 28 transit cards into each of the buses operated by thh City. 3• Advertising may be placed by all advertiser\ss\on a first-come first -serve basis without regard to race, creed, color, age, ser., or national origin on a non-discriminatory basis. No Political advertising will be accepted. 4• Ar -A sin [naybe purchased b or sly month basis, not to extend beyond yDecemberS30, 1977 three IL -z- Advertiser Fees 1. A fee of $30.00 per month will be charged to each advertiser fcr. the placement of one advertisement. For the purposes of t�teacs paragraph, one advertisement shall mean the placement of ne transit card for each advertiser into h and every bus oper ted by the City. / i 2. Com;nunbcations shall be responsible to the City for the collection oE\Ehc placement roe from the advd/r.tisers. 3. Of each monthly placement fee of $30.00, ConLnunications shall retain 33-1/3% for operating expenses/and shall remit to the City 66-2/3£ no later than the ].0th of'each month for which an advertiser has placed,an advertisemen/t. d. For any of the 281 spaces that remain unused during any calendar month, neither CoMunicatiohs nor the City shall be entitled to a £ee or any percentage thereof. 5. The transit cards wibl'be placed and re -placed by the personnel of Communications only,. The City shall be obligated only to inform Communications of\�ny transit cards that are damaged or need replacement/for any reason. Term 1. The term of this Agreement shall be from January 1, 1977 to December. 31, 1977. \ 2. This contract shall be renewed \\automatically for successive calendar year terms, but either party may terminate the renewal by giving written notice thereof to the other party not less than 31 days prior to the beginniAi of each calendar year. \ Dated this __ d,Iy Or December, 1.976. , THE CITY OF IOWA CITY, IOWA COI,UIUNICATIONS By: By: ;•favor Howard Vaughn Attest: ty Cler. Approved as to Form: Tirfl- �zrs(-co RHS 0 -3- STATE OF IOWA ) '� ss. JOHNSON COUNTY ) 0 On this__day of Decetel)er, 1976, before me, the under- signed, a Notary ublic in and/for the State of Iowa, personally appeared Howard Vaughn, to m7personally known to be the identical person named .in and who exe a ed�the above and foregi.ng Agreement, and who acknowledged to m voluntary act and deed. e/that he,,executed the same as his Notary\ Publ.i.c in and for the State of Iowa AGREEMENTS/CONTRACTS l ' Attached are unexecuted copies of 7.9 e.4x�«�y`�` as signed by the Mayor. After their execution by the second party, please route 1) )ICiGG ,lGl"� � ✓ 3)�� - t/ 4) 5) completion of this procedure. Abbie Stolfus City Clerk is to be responsible for C FIA n --- Al RESOLUTION No• RESOLU'CION ESTABLISHING PROCEDURE FOR NOTIFICATION AND ORS FOR WE RL-IIABILITATION PROGRR•1 SELECTION OF CONTRAGT has authorized the City, lows' Council of. the City of Iowa and the City 1lchabil1 ation Program, to $10,000 WIIIiREAS, of a Ilousinl. and/or loans tip implementation will receive grants WHEREAS, eligible homeowncrsand out this and improvement, needed to carry for hone repair contractors will be ualificd building CITY OF IOWA CITY, IOv')A, WHEREAS, Qwork; OF T11E rehabilitation BY •CI1E• CITY COUNCIL IT RGSOI,VED at least once weekly and having pW THEREFORE BE will publish an official which is published ortunity newspapcK�the City Clerk of Iowa City of. the epp 1. That, In a all building general circulation, notice notifying ContractorTa� to participate in this jirog bidders upon C` etermined to be qualified contractors shall b°`�__„ndard form prep Trod b)' the Housing 2 That, completittL ` satisfactorily Division. \, selection and/or a Rehabilitation L'ii be by owner 3. That, selection of contractors systematic rotation method• and \,t llnded callbthere were: it was moved bYas read be adopted and upon \ that the Resolution NAYS: ABSENT \ AYES: B11mcr Passedna d approved thi: deprosse Foster Ncullauscr Perrot Selzer Vevera day of ATTEST City Clerk ,•tayor 1976. nTH,FD A&L D PART BENT SECONDARY SIG• (TYPICAL) J �H Main Campus union bldg. —� admissions —� Parking —� Y' 2 ZG .GRA i j PRIMARY SIGN (TYPICAL) University of Iowa main campus --Ill. health/athletics -► fine arts/ law -b. 8` i J A e'_ L 1 ,ice 11 ' s n flrll/I/ � HICKDAYu IIID.ILL PMH rr B �r N C9 a L9 Bf-j It �=� El El��7 e®fl _ a BBa Q BB B BBED] . m L�1 i B I'f G n Imnnmc, niWHO-. ij City of . MEMORANDUM%va Any DATE: December 22, 1976 TO: Planning and Zoning Commission Dr. Robert Ogesen, Chairman FROM: Iowa City City Council RE: Referral of Resolution on Informational Signs for University At their regular meeting on December 21st, the Iowa City Council considered the attached Resolution Authorizing the University of Iowa to Use Certain Public Right-of-way Locations for the Erection of Informational Guide Signs. Council discussed size and placement. It was pointed out that the request had been approved by the Iowa Department of Transportation, and the City Public Works and Traffic Enforcement Departments „ and that the Planning and Zoning Commission had no authority over the matter. It was moved by Selzer and seconded by Vevera to refer the Resolution to the Planning and Zoning Commission for their advice. Motion carried, 4/2, Foster and Neuhauser voting 'no', Perret absent. Abbie Stolfus City Clerk 1 z26s 0 RESOLUTION NO. 76-455 RESOLUTION AUTHORIZING THE CITY CLERK To PUBLISH NOTICE OF "LOCATION AND DESIGN APPROVAL REQUEST" FOR THE MUS TINE AVENUE IMPROVO4E[dT pRDjE T CA- W121REAS, state regulations for FAUs projects require that the City inform the public that the Pproval"Ifro thertrnent of Transportation has requested "location and designthe Federal Highway 9 y Administration,and from 1the%E AS1 theal HighwayIoaDepartment of Transportation is requesting such approval Administration for the Muscatine Avenue Irovement Project in Iowa City, Iowa. NOIJ, THEREFORE, BE IT RESOLVED BY TIS COUNCIL OF THE CITY OF IOiA CITY, I0 F7A: 1. That the City Clerk is hereby authorized and directed to publish a notice informing the public that the Iowa Department of Transportation has requested location and design approval from the Federal highway an for the Muscatine Avenue Improvement Project. A copy of the proposed notice is attached to this Resolution, and by this reference made a part hereof. It was moved by deProsse that the Resolution as read be ado and seconded by Foster pthd, and upon roll call there were: AYES: NAYS: ABSENT: x Balmer x deProsse x Foster x Neuhauser x Perret X Selzer x Vevera Passed and approved this2lst day of December ATTEST:a,�Ilz-zoMayor City Clerks 19 76 RECEIVED & .iPPi;07i:P. TILE T GCOIL ,t2 1 ERHL7Q i 2267 STATE OF IOWA, CITY OF IOWA CITY Official Notice of "Location and Design" Approval Request Proposed design of Federal Aid to Urban Systems Project Number M-4052(829)--81-52 for the construction of Muscatine Avenue from First Avenue to Scott Boulevard, and on First Avenue from H Street to F Street. TO WHOM IT MAY CONCERN: Notice is hereby given to all interested persons that the Iowa Department of Transportation is requesting "Location and Design" approval from the Federal Highway Administration on the above described project as follows: LOCATION AND DESCRIPTION: The proposed project includes the reconstruction of Muscatine Avenue from First Avenue to Scott Boulevard, and the reconstruction of First Avenue from it Street to F Street. Traffic signals will be provided at First Avenue and Muscatine Avenue to meet current Federal and State Design Standards. Drawings and specifications are available for public viewing at the office of the City Engineer, Civic Center, Iowa City, Iowa. -Abble Stol us City Clerk of the City of Iowa City, Iowa • 0 RESOLUTION NO. 76-956 RESOLUTION AUTHORIZING THE CITY CLERK TO PUBLISH NOTICE OF "AN OPPORTUNITY MR PUBLIC EIEARING" FOR THE MUSCATINE AVENUE IMPROVEMENT PROJECT. REAS, the federal regulations for certain federal aid to urban systems "FAUS" Programs require that interested Persons be given notice that they may est a Public hearing to be held with respect to a Proposed project, and from Muscats FA ne Avenue using FAthe City of Iowa US funds. City, Iowa, has Proposed street improvements Muscatine IOSt1: NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF I0l9A CITY, 1. That the City Clerk is hereby authorized and directed to publish notice of "an opportunity for public hearing", a copy of which notice is attached to this resolution and by this reference made a Part hereof. It wad moved by deProsse that the Resolution as read be adopted,dand seconded by nalmPr upon roll call there were; AYES: NAYS: ABSENT: x Balmer x deProsse x Foster x Neuhauser x Perret x Selzer x Vevera Passed and approved this 21st day of n� Amha 19 76 //J �j7 /� //l ATTEST:-_C/U1 / 5 Mayor City Clerk RECEIVED F k:?itC:D BY pDEGAL DEI liPTHENT . tz r? ?Cn 2�c� 22 G;8. 0 0 OPPORTUNITY FOR PUBLIC HEARING All interested persons are advised that street improvements on Muscatine Avenue from 1st Avenue to Scott Blvd, and on 1st Avenue from H Street to F Street are proposed by the City of Iowa City, Iowa, under the Federal Aid Urban System, This project is designed as FAUS Route No, 4052, The intersection of 1st Avenue and Muscatine Avenue will be re -built with three 12'' lanes, 37' back to back curbs, on all legs. Construction on 1st Avenue and the West leg of Muscatine Avenue will extend far enough from the intersection to allow smooth grade transitions through the intersection and provide for sufficient storage length for stopped cars. Between 1st Avenue and Arthur Street, Muscatine Avenue will be re -built with three 12' lanes, 37' back to back of curbs. The one block length of Muscatine between Arthur and Carver Street will be a transition from 37' to 31' back to back of curb. The 31' width will continue to the end of the project at Scott Blvd. The project concept statement and other information regarding this project is available for inspection and study at the office of the City Clerk, Civic Center, Iowa City, Iowa. The Federal highway Administration and the Ilighway Division of the Department of Transportation have declared this project a non -major action and therefore, a negative declaration is not required. Any interested persons may request a public hearing to be held with respect to the proposed project by delivering a written request to the office of the City Clerk, Civic Center, Iowa City, Iowa, prior to 5:00 p.m, central standard time, any, /o, /977 In the event such a' request is received, a $ rther notice of time and place of public hearing will be published. This notice is published by order of the City Council of the City of Iowa City, Iowa, Dated this C�9 7 z'xv r day of ��nCPir%. en/197� l i - Abbie Stolfus City Clerk of the City of Iowa City, Iowa DATE: December 17, 1976 70: City Council FROM: City Manager RE: Material in Friday's Packet Memoranda from the City Manager: a. Billing for Honokian, Epley & Lyon 0127 e b. Recreation fees and charges c. Acting Transit Superintendent R 1 7 d. ICM1fA•: -..European Project Team 2.272 2x73 Memoranda from the Director of Public Works: a. Departmentof Public Works, Monthly Report - b. Rocky Shore Bikeway November 22711 A s 7S Request from Old Brick Associates and The Friends of tulle Old Brick Presbyterian Church, Inc. 4.276 Minutes of Staff Meetings, November 24, 1976 and December 1, 1976. ':2a77 Letter to Mr. Wayne Begley from Department of Community Development: regarding the. rezoning of land adjacent to Happy ik0110ta Park. Letter to bis. Marcia Linder from Department of CO,unity Development: regarding the rezoning of land adjacent to Happy }follow Park. Memorandum from RobertEdberg regarding recommendations for* to the Sign Section of the City Zoning Ordinance. amendments RzBo City of Iowa City Financial Summary - October, 1976, A.ZSI Letter to Dr. F. D. Staab, Mayor, City of University k-leights, regarding communication on service contract. q a S%z Memorandum from Carol deProsse regarding the meeting of December 8, 1976 City Goals and Objectives. 2283 Memorandum from Dennis E. Showalter, Director of Parks and Recreation regarding'a`dvisability Of covering the Mercer Park Pool. , 2 2g e/ Memorandum from Bob BOwlin, Asst. City Attorney, regarding annexation to the City of Coralville. mazes Link directory of most recent entries. Mtmo •SRon„ C t)B6 P►c�e4, . CoeRd .2 2846 CDBG fY 7S 9. 433-• .i� 4:KQCJ%VU&A* f°Oau1 ECO%30.wc'D[u4lo a. 2z8 6 A w +� — eoMP�n�s,„e 'Pfnv CQ1At5.�YOn1.G •ks 4s.1� Uoaansal,� ) 22g�i $ City of lawa Ci• DATE: December 17, 1976 TO: City Council FROM: City Manager RE: Informal Session Agenda December 20, 1976 11:15 A.M. - Lunch with Representative -elect Jim Leach - Highlander Inn 1:30 - 4:30 P.M. 1:30 P.M. - Review Zoning Applications 1:45 P.M. - Review Council Agenda 2:00 P.M. - Council time 2:15 P.M. - Discuss CCN recommendations for HCDA funds for FY 78 2:4S P.M. - Discuss FY 77 Budget Amendments 3:15 P.M. - Executive Session to discuss City Manager's evaluation 4:15 P.M. - Conference Board meeting to review City Assessor's budget December 21, 1976 Tuesday 7:30 P.M. - City Council Meeting - Council Chambers December 24, 1976 Friday HOLIDAY December 27, 1976 Monday 1:30 - 4:30 1:30 P.M. - Review Zoning Applications 1:45 P.M. - Discuss Council Agenda 2:00 P.M. - Council Time Discussion of Model Traffic Ordinance Discussion of Facility Maintenance Report and visit to Maintenance Building Site check at American Legion Rd. and South Lawn Crossing December 28, 1976 Tuesday 7:30 P.M. - City Council meeting - Council Chambers December 31, 1976 Friday HOLIDAY ' 1A City of Iowa City MEMORANDUM / DATE: December 13, 1976 TO: City Council FROM: City bIanagery RE: Billing from Honohan, Epley & Lyon The City has received final billing from Jay Honohan for expenses associated with William Kidwell concerning the federal investigation. The total charges amounted to $376.15. 2274 City of Iowa City MEMORANDUM DATE: December 16, 1976 TO: City Councilf / FROM: City bIanagerFl" RE: Recreation Flees and Charges The attached fees and charges information will be aypropriately discussed in conjunction with the. FY 78 budget. The proposed fees and charges policy represents the recommendation of the Parks and Recreation Commission. 227/ n U City of lawa Ci AnEEMM`' �•1 A TO: Neal Berlin, Cit DATE: December 14, 1976 y Manager FRO/yf: Dennis E. Showalter, RE: Director of Parks Recreation Fees and Charges Report Section la of the policy, a opted e Proposed new polic "Adults should on February 6, 1973 Y differs from grams in which Pay for at least which the existing they partici a part of the says in Item 8: P tc, cost of all pro - In the illustration tional expenses below, I will entry fees currently bein show the percent of reach 1008 Currently charged andPaid by adult opera- entry we leagues, dollar will need to charge to LEA % PAID AT PRESENT $ CHARGED $ NEEDED TO 1' 'fen's Fast Break CURRENTLY REACH Basketball l 2. hfen's SIO (schools) BasketbalBreak 97 $118.50 3. Women's Fast(Rec Center) $122.00 BasketballBreak 102 $130.00 4. Men's Volleyball $128.00 yball 72 $ 67.50 (Ree Center) $ 86.00 5 Women's Volleyball 87 (schools) $ Z7.00 $ 31 00 6. Cd-Recreation75 ball (schools)al Volley $ 22-75 7. Men's Industrial Lea $ 28.00 Softball $ 14.50 League 71 8. Men's Ma' $ 19.00 Softball or League 70 $159.00 9• Men's Minor League 70 $215.00 Softball $1S9.00 {Vo 10. men s Fast 70 $215.00 League Softballch $130.00 $178.00 Tennis 70 .00 $ 98 Classes $130.00 Tennis134 $ 500. Tournaments $ 3;75 Farmers'95 $ 4.00 Market $ 4.00 300 $2/stall $ 67 0 Neal Berlin Page 2 December 14, 1976 40 Arts and crafts The fees char classes have only class v we charged ran enrollment. from $6 to $12n welhaveging been7hold nexpenses. break even got 50s unless fee based on 750, In the future g the least we have 67g enrollmenenrollment and 1oe Plan 100% of thus we not hold tO set the Opera costs. should be able the class Section fees to reach at �n t e ° polic for swimming - Atpools Mercerof rpool,�a71e8sefrostfromPresent CitYmParwetareerecoverin covered the Rec Center m the Rec Center k Pool, 63.5s g 85.5^ recover onl (September through (summer onl from the large blocky 42I from winter ghofay)• The >) and 42% from Club and the oabseme when the pool Rec Cen mainreasonwe the nce of receipts is used by swi pool is the for this time m teams and Swim The average percent of re We could reach cover at the Rec the 80$ recovery for summer pool Center instead of 25 rate by charging is 77$ MYPersonal g is 4 for adults feelin If we would raise that we should tr youth (ages 14 throw h 18adults to 7 y to get sHimmin tickets from w�25 to 5 , install a 50 g to break and char 32.50, Project raise 25p and rate for Section lc differs indicate a 99ise season previous EorfrOm the old polis $ return rate. ens as other Y paid specialized Y in that se residents, instruction and senior materialstheSection 1C� the Po i--,;Um is not changed same Y is modified forgASgRp°m the old Policy except that Sectio dl the new senior differs from the old citizens paid for Policy (Item 6) in that previously, Section 3 instruction and Item is not changed From the old material costs. policy; it is the same as Sect_ i= is the same as Sectionis the same as Item 10 of the old policy. I haveaci Item 12 of the old policy. cities ry September 14 our led astaff co Piledes and charges from 16 throe staff co at the through 16. State Convention Iowa /ef. ntion on Attachments: Proposed Current Fees and Charges policy Summar and Charges policy Y of Fees and Charges FEES AND CHARGES POLICY Department of Parks and Recreation 1. User charges or fees are to be levied priruarily to defray operational expenses. a. Fees should be assessed to cover all operational expenses of specialized adult activities, such as leagues. b. Eighty per cent (807) of the operational expenses of swimming Pools should be offset by fees. c- The maximum user charge to be assessed any renior citizen for a program offered by the Parks and Recreation Department shall be $1.o0, except that additional charges may be made for costs Of trips or entertainment. d- ,Non-residents shall be subject to higher user charges than residents, the exact amount to be determined by the Director If Parks and Recreation, except when school -aged youth are participating in programs for which the School District is providing and maintaining the facility for -the program. 2. The cost of specialized instruction and materials used in programs shall -be assessed to the participant except for -senior citizens S.P.I. 3. The cost of trips and cipant. entertainment shall be assessed to the parti- 4. An appropriate charge should be made to groups and classes or indi- viduals who have temporary exclusive use of facilities and equipment excepting departmentally organized programs, recreation affiAiated groups, local school systems, other local governmental unit's; or* local non-profit organizations as described in City Council Reso- lution #72-229, except where the cost of collection in relation to the amount collected makes it economically and/or administratively unfeasible. 5. Unforeseen circumstances and new activities and facilities added to the system, as well as alterations in present Operational procedures, may be added and classified under the appropriate policy at the discretion of the Director of Parks and Recreation. Furthermore, the Director shall have the responsibility of determining the proper user charge for any pilot program on a two-year trial basis irregard- less of any policy set forth within. '.- �-- p2�Sc-,Jr- • POLICIES The basic policy under which the Parks and Recreation Department operates is that user charges for certain functions are both an integral and desirable part of the financial program. JIn addition to the basic policy there are a number of other policies which are necessary in order to cover all of the aspects of this operation. These policies cover all user charges levied by the department and apply to every individual and group irregardless of income level) 1. All facilities are constructed and developed at City expense without user �- charges to defray the expense. 2. User charges are to be levied only to help defray operational expenses. ( •- 3. Fees should not be collected (regardless of the other 12 assumptions).where the cost of collection in relation to the amount collected make it economically _.and/or-administratiyely unfeasib e. — - 4. Certain high operational cost facilities should be subject to user charges. 5. Facilities and activities) to and in which the general public can be admitted or engages without the monopolization of the said facility or activity, should be provided free of charge. 6. Both youths and adults should pay for specialized instruction2 and materials3 within any program. .Consummable materials are generally paid for by the partici- pant. 7. Youths4 and senior citizens should pay for nothing except as indicated in numbers four and six. 8. Adults should pay for at least part of the cost of all programs5 in which they 1) participate. 9. Trips6 or entertainments which require extraordinary expense should be paid for by ` the participant. 10. An appropriate charge should be made to groups and/or individuals who have temporary exclusive use of facilities gnd equipment excepting department organized programs, recreation affiliated groups , local school systems, other local governmental units, or local non-profit organizations as described in city council resolution number 72-229. 11. Non-residents are subject to additional user charges because they do not pay F property tax to the City of Iowa City on the property upon which they are residing. 12. Unforeseen circumstances and new activities and facilities added to the system, as well as alterations in present operational procedures, may be added and classified under the appropriate policy at the discretion of the Director of Parks and Recreation. The Director shall further have the responsibility of determining whether or not a fee shall be levied for a new activity or program on a two year trial basis irregardless of policy in order to assess the feasibility of said activity or program. �vw...raur . (1) Activity -Anything in which a person participates durineisure momenta that may or may not be organized by participants. (2) Specialized instruction - Formal or informal education requiring a special teacher or leader offered to individuals or groups involving services in more depth than the basic recreation program (3) Material - food, drink, arts and crafts supplies or other consumable items furnished by the department. (4) Youth - Any minor person who has not graduated from high school. (5) Program - Organized activity in which the department establishes rules, regulations, and schedules plus the department plays an active part in direct- ing the said activity. (6) A trip is when you leave the city by a mode of transportation provided for or arranged by the recreation department. (7) Entertainment - An activity in. which a professional or amateur entertainer is engaged to perform.. (8) Recreation Affiliated Groups - any group with membership open to the public which Operates as a non-profit organization whose primary purpose ie to engage in recreation or some recognized recreation activity is eligible. FEES " C 14A RGES ,LcAGuE S SEPT $41tMMtA1G POO FEE SWt1V` SE/Fsoy 7GN,Y/5 ENniS eou2F BNsrtEr {/OLIDY 5 °fir /F RING F6L CLASSES Abu.Lt- e -mi -p -7716- etnssEs FEES BAA i31}GL i3HLG f�DU�t Ni�1L0;.- vsT % Gu Doti 759` 35 ` 30 � I Na 'bio 0 3snl `� �' '� w tNC—ioN CS/.(rR- 5PUM C,. pSwtrtt /D ►R �Rl S 3 W1r1L pV r� +,es cs SA�UL7— 76 ¢ F� t�r 6 &vlt s "s6s Nd PSR TMA �' d ix 3� Gttrl± /� 6A�rtFS R iCAPi DS 1110 y o u trl9751^ add ! ° ' Ab>kt ro l� L�1zn6 X30 N i'ory �320�;5`� uaut/t /bl) Ilo�, Cos -t 3o 66114 �3;6-0 Ivo ,%l o:� �o2S� xyr u! ` t,tn'ttrmas f3 CARD y�'Apd[t SO M �f !° 'f� �►C I /oLts�ars �— /Olnsous NJ c� ,l r sr, eoFir` �U�FS 6'o ADD U r r�` -S. FEL atatr�rnts = 060X30 �/o 1� AS-,i • , ' J LION - (Z 5 N -aFS SNoN-R �orr %'t IVIblIV�S b�4 3a� NO N4 PER Pt0yER� J D cost 6f A�F2pS . Cvu .2. Ua vra SAodtrs sl i�o 91a o ! 10• s�W g s-O 1�,x,w Fqouts+ i�0 MEN JNIYEQ ��p. Fid 4 3 lOsk1� �,S ycu+R 3 o+v.3CY[- '_j'7�¢ `�� *k, °a-OAWI-t NO 3 / R.saN �PAfi ' Ing WKS ti as AecFt 4#ARG, oNe y 4 2 eF�O �VO.elt��t iia No f ND ,its -►- ac.s PRoG sss< .S 2 /a LF u 3otAu,Ly wad UAW% SON L9/f`i% ,Avis-tyeutu '3D¢ J5� lSs�ngt� '�5ec�es �� ltl/Y�D +�S'g0 /0 LE ones /5LOO /9 .otr-suNs �o¢. �S NvrrE a xo lov as h F fI)m t�'� "IJM W io J-65SDNS 42je-M ea tiStr�ari /aeras $ wes SutKaicR.: your+ o� s I30 SEN MEN 13g M a, a ec ,uu PD emu r �oI �.S¢ l 1ilEil J3 weN , 130 �tiko� 9 o+dAtS 9� g 15snve�E In �s No �8 w ,qsa iKtp 9g ��r FRS bF a )A all A.4rssoms •City of Iowa Ci MEMORANDUM - DATE: December 16, 1976 TO: City Council FROM: City Manager (v/ly" RE: Acting Transit Superintendent ,11r. Arlo pry, Senior Driver for Iowa City Transit, will be appointed Acting Transit Superintendent effective December 18, 1976. cc: Department Heads zz72 • 0 CitV 4Mfa A TO: City Council DATE: December 15, 1976 FROM: City Managerw"/ RE: IMA - European Project Team on the second EuropeannProjectonal TeamCconsitsting oftgAssociation will select a I wish to submit an application. The selectiomnwgelsband 2 mayors. 1977• The first project was discussed el the Jul made early in Mana`ment. y, 1976 issue of Public 1977. The team will visit England, the Netherlands urban The Purposes of the project are to stud and �r�y in March, Policies and practices in European cities the o identify setting Programs, to transfer ideas to local Communities transferable the transfer of ideas within the city management' and to Participate in The European travel e Profession. Provided by the Ge expenses Will be covered by a scholarship will conduct a German btarshall Fund. The Charles J. Kettering tuition fee, transportation seminar, The financial obligations araou500 on trip expenses.. p°rtation expenses to the pre -trip seminar, J500 in Februa The Pre -trip seminar will be conducted as a 3 day Personal March. ry' and the actual program wil be conducted during 3 weeksoin hop Iowa City is involved in a number of interesting programs and se which I believe could benefit from this project - urban renewal, mass transit,.comprehensive plan services and human services, P , senior citizens project, industrial development /1s this project will requi Council's positre a commitment of City time and money,the ion concerning this request is important. can be financed within the operating budget, as I would reduce the level of other in -se The tuition level in-service development in tl�e manager's function during the remainder of the fiscal year. If.i the Council is concerned about the extent of the financial contribution by the City and/or the time involved in the project, I am prepared to personallfroy pay Part of the cost and charge I°wish ftohdiscuss this prom Iowa City to vacation and/or compensatory time. prom with the City Council on December 20. • CITY OF IOWA CITY DEPARTMENT OF PUBLIC WORKS MEMORANDUM TO: Neal Berlin City Council FRM: Richard J. Plast ino RE: Monthly Report - November DATE: ;.December 10, 1976 ENGINNG The Washin ton Street oxcept,on o Amenities Pro'ect small number of r,c trim aroun -ls;complete with the circumstances minor finish it e planting areas and a rather than ' the brick trim will Due to a series of this Fall. be completed this Spring Veenstra and Kimm have cOmPlet Portion of the Wastewater aci ed the infiltration Of this study, an Facilities Stud inflow by television Foss, , ,ty, examination After acceptance for the new the City will request move of our sewer sewer systems the Federal and plant., This moneyy e prepare 'plans State government will be funded 80o by The Muscatine Avenue een sent to t e Im rovement Pro construction in the an ect Desi n Stud has wor is near y on sc e u e for Summer of 1977. West Park Lift Station is under construction. The FY 77 Landfill Excavation p The Ten Unit T- r0 ecu ,s at th complete. owever, tie r—,' e are no Problems lrport �iss behind -schedule; with project. The Brid e Stud of 33 resu is are expected 3 ridges in Iowa to late Decemberty is on schedule and We have received no further ventilation and a- information consultant in ,r conditionin concerning heating, Cedar Rapids g in the Civic Center. "The concerning the use of.heat has not the additional pumps• information Construction been of 300 feet Of of concrete on South Sycamore has No further work has been done o slipline repair. n the southwest interceptor page 2. ® • 0 Monthly Report - November Engineering is preparing the concept statement on Mormon Trek Blvd, which will be submitted''to the State Department of Transportation. This winter, Engineering will begin'`work on plans and specifications for tennis court lighting, ball diamond lighting and three (3) roofing repair projects. During the past construction season, the following jobs were completed: 1. Park Road Bridge Deck 2. Slurry Seal 3• Asphalt Overlay 4. Concrete Repair Program S. Mudjacking 6. FY 76 Landfill Excavation Project 7. FY 77 Landfill Excavation Project 8• Schimmel Storm.Sewer. 9. South Sycamore Paving 10. Extention of Sewage Sludge Bed 11. Storm Sewer -800 Block North Linn 12• Storm Sewer at Ridgewood 'Lane 13. Parking Lot B at City Park 14.1 Water Plant Sludge Study SOLID WASTE DIVISION The Solid Waste Division picked up 826 tons of solid waste during the month. Manhours'per ton 'averaged 1.87; which is very good, particularly considering the extremely,cold weather. The Landfill Excavation Contract, has -been. -completed. Work is beginning on insulation of a small section`"of'the landfill barn so that the equipment can he stored at a temperature of 35 to 40 degrees. this--wi'l'l-.allow--the =equipment operators to grease the machinery and change low-the''-equipment in an atmosphere warm enough so that lubricants move -freely -'into the proper parts of the machines. Delivery of the pull -type scraper should be made within the next one to two weeks. POLLUTION CONTROL DIVISION The crews cleaned approximately 5-,300 feet of 'sani'tary sewer. Approximately 118 manhours were spent working 'on.the::lift stations. There were 10 complaints.on sewer stoppages. 7 of these were City responsibility 'and 3 were-proper'ty'owner responsibility. Eight (8) employees attended the advanced training course at the,University of Iowa. Seven (7) employees took a certification exam on the Toth 'of"'the month. The reconditioned pump motor was installed at the Hawkeye Lift Station. The bar screen, rake and chains were repaired. PagC J. Monthly Rep . - November The sewer crews completed bucketing of the eastside inter- ceptor. Work continues on stablizing the riverbank along the west fence line with rip rap. CODE ENFORCEMENT 46 building permits were issued; 41 mechanical permits; 6 plumbing permits and 28 electrical permits.. -,Total permit fees were $7,289.00. There are presently 741 active building permits; 334 active plumbing permits; 594 active electrical permits and 320 active mechanical permits., STREET DIVISION Four (4) -utility cuts were patched and 160 lineal feet :of curb was replaced. 628 square feet of sidewalk'was.replaced, and 11 storm in -takes were cleaned. 330 curb miles were swept. The Public Works Director, Street Superintendent and Equipment Specialist travelled to Rock Island to observe their vaccuum sweeper. After observation, a decision was made to purchase a mechanical type street sweeper, as`opposed.to a vaccuum sweeper. 185 tons of salt and 140 of sand and 300 lbs of calcium chloride were used for snow and ice removal during the month. Street crews replaced approximately 4,53 square yards of " street slabs during the month and 432 manhours-were spent picking up approximately 150 loads of leaves:" 6'manhours were spent removing a tree from the Iowa River under the Park Road Bridge. 32 manhours'were 'spent putting'up 160 feet of handrail at Ronalds and Brown Street. The first snowfall of the year occurred on!November 26th in the amount of 1h inches. Street Superintendent Paul Dvorsky announced his retirement, effective March 1, 1977. Mr. Dvorsky has been with the City 20 years. The position will be advertised shortly. WATER DIVISION There were four (4) water main breaks during the month. 1,079 feet of new water main was laid. Four (4) new valves were installed. 142 new outside readers were installed. Harold Donham retired November 30th from City service. Page 4. Monthly Report - November TRAFFIC ENGIN17ERING Traffic ,jn seven ing had 16 calls on defective ,traffic,; signals and seven (7) street light °uta name signs were replaced and 39 Signs were re g°S• 72 street placed. 15 new Signs8ns of -other typCS were installed: urs 161 a lighting. were spent in installation of..the 19estlawn Curve lighting, The northside,is completel ready to go upon receipt of power from ,200 feet of three _ Y wired and, inch IO10a/Illinois, the Southside. �3 ) conduit has been - laidon 'rhe Traffic Engineer completed the fifth draft Traffic Ordinance. The FY 78 division budof get get has, been. riodel Two postcard surveys were done Traffic Engineer met with the Urbor an street discuss traffic lighting. The circulation in Renewal staff to The Traffic the .Urban Renewal area.,., Pepperwood Engineer met and Br and developers concernin Eastend Mall and Braverman Addition. Data 8 the collection is continuing for the 1977 traffic volume map. l:QU1PMENT DIVISION ------------ During the ,month the installed es division repaired all snowplows new blades as necessary, ,,and The division also repaired and operated.the salt spreaders The City has refused to, sand and acce t salt sent down a to °Perational r p. ,the. new.. ydr'aulic due trouble-shooter and p oblems. T}ie factor Problems may be Y has Plow frames have ".resolved, lights have been been installed on the new dump garage. Anew installed in the Bus Barn andtrucks:' Neon building, gas -furnace has been installed' service, in the=service Routine work orders were completed on various Citi -units. RJP:bz CITY OF IOWA CITY DEPARTMNT OF PUBLIC WORKS M E M O R A N D U M TO: Neal Berlin City Council FROM: Richard J. Plast ino RE: Rocky Shore Bikeway DATE: Rocky Shore Bikeway was originally proposed in the Street Department budget submission for FY 77. The amount of money was $80,000. At a Capitol Improvements Program meeting, on January 15, 1976, discussion of the Rocky Shore bikeway was tied in with Project 44-11 in the FY 76 through 81 Capitol Improvements Program. Project 44-11 was for the amount of $8,000 and was some indefinite type project for bikeways. Further discussion of the Rocky Shore bikeway resulted in the conclusion that the Rocky Shore bikeway should be deferred some time beyond FY 81. At this time, there is no specific reference to the Rocky Shore bikeway in any existing Capitol Improvement program. There is an item called "Bikeway Project" designated as Project 44-4 in the FY 77 through 81 Capitol Improvement program budget.- This is not the Rocky Shore project, but is some nebulous skeletal bikeway system for $60,000 in FY 78 in the CIP document. FIAL81 M. 22 7,57 December 13, 19• TO: The Iowa City City Council FROM: Old Brick Associates and The Friends of the Old Brick Presbyterian Church, Inc. RE: Request for allocation of Community Development Block Grant funds for the restoration and rehabilitation work in preservation of the Old Brick Presbyterian Church. Various groups have collaborated to promote the preservation of the Old Brick Presbyterian Church on the corner of Clinton and Market Streets. This has bQen and will continue to be a major effort by citizens to preserve our architectural past. It is the first time that such an effort has been mounted in Iowa City to save a privately owned structure. Next to the Old Capitol, the church is the oldest institutional or public building left in Iowa City. It is a building of architectural and historical significance; it is included on the National Registry of Historic Places. We requested an allocation of funds from the Committee on Community Needs. We hope that you will see fit to support what has been reported as their recommendation. Historic preservation is explicitly and clearly within the identified categories for which the HCDA block grants are intended by the federal government. To receive such a grant from the funds for next year is of crucial importance to the undertaking. We have raised $80, 000 and have $70, 000 promised from the State Office of Historic Preservation. These amounts will purchase the land and buildings. This leaves us with about $200, 000 in renovation costs. We shall be greatly assisted if we can show that we can proceed with the essential early stages of the renovation. This will give us the opportunity to have the building occupied and rental income started to support its operation. It is the interest and plan of The Friends of Old Brick to extenditheir function to a broader application in the community, working toward another entity with a revolving fund to be used to save and rehabilitate historical houses and other structures that can be made self supporting. Your help at this point will signal ghat the City is supportive of citizens' efforts to accomplish preservation on a basis that benefits all sectors of the community. In spite of the controvertial aspects of the effort to save the church - which aspects are not related to the merits of public efforts to save historic landmarks - there has been wide support and interest by the people of Iowa City, particularly from the older residents, in assisting in conserving this useful building. The benefits will. be available to all groups, all socio-economic categories, including the students. Attached hereto is the November 18, 1976 presentation to the Committee on Community Needs. This explains the financing, the condition of the structures, the projected rehabilitation costs, operating statement and probable tenancy. This needs 2.2-76, To the Iowa City City Council re: HCDA block grant allocation - December 13, 1976 page 2 a bit of updating. As of this writing, the final consideration of the mortgage request is yet to be done. The proposal is for a $70, 000 first mortgage as stated in the November 18 document, however, the State Office of Historic Preservation now proposes to make two grants of $35, 000 each (in the next two years) to retire the mortgage loan, rather than the seven equal payments of $10, 000 each. year. We would like to point out that historic preservation is one of the cited purposes for the block grants under the HCD Act of 197f. Further, the conservation of community assets and resources is especially appropriate in the present context. PJ • November 18, 1976 To: The Community Needs Committee of Iowa City, functioning in connection with the block grants under Title I of the Housing and Community Development Act of 1974 From: Old Brick Associates (a limited partnership) and The Friends of the Old Brick. Presbyterian Church, Inc. (a nonprofit corporation). Re: Request for allocation of Community Development Block Grant funds for restoration and rehabilitation work in preservation of an historic site and building, the Old Brick Presbyterian Church. Proposal: In light of the projected costs of approximately $200,000 to achieve repairs, rehabilitation and minor changes to meet new function (uses) for the buildings, the applicants wish to request a grant from Title I funds, which grant may extend over a two year period, if such is more satisfactory to the City. Although at this date, November 18, 1976, the church property is not yet owned by Old Brick Associates, agreements are in operation and transfer of title is expected in the near future. The cost of purchase, approximately $150,000, has been raised by: fund raising by the sale of shares in the limited partnership to, the extent of $80,000 (already accomplished), and by a mortgage loan commitment of $70,000 from a lending institution. There is a commitment of intention from the State Division of Historic Preservation to make a grant of $70,000, to be paid to Old Brick Associates in seven annual payments of $10,000 over the next seven years. This will be used to retire the mortgage. i It is the intention of Old Brick Associates to rehabilitate the buildings and lease the various spaces to community service and similar users. The State Office of Historic Preservation has tentatively agreed to lease 2400 sq. ft. of floor space on the ground floor of the sanctuary building. There are serious prospects for rental of more than the space available within the buildings. Attached are four exhibits as follows: 1. Item 3 entitled "Projected Operating Income and Expenses, possible tenants. 2. Item 4, "Status of the Buildings" --The analysis of physical condition. 3. Item 5, "Estimated Costs of Improvements, Totaling $180,000." 4. Item 7, "Zoning of the Property." E 0 -z- We have three levels of requests: A. We prefer to ask for $150, 000 to cover approximately 75% of the work cited in Item 5 of the exhibits. This work includes exterior building repairs and improvements, replacing, windows, installation of after repair, the stained glass storm windows in the old part of the building, insulation of ceiling of the sanctuary, refurbishing the interiors, replacement of the heating system, major expenditures for electrical system improvements and lighting. or B. $100, 000 for a part of the needed repairs --with particular emphasis upon the more urgent items. or C. $60, 000 for the current year, with the understanding that we can return with an additional request for the next year. We would use this for exterior work and essentials to get the premises in condition for occupancy, including the sanctuary. We have already raised $80,000 and contemplate that the Friends of Old Brick will continue to raise funds from individuals, corporations and foundations to complete the rehabilitation of the Old Brick Church. It is possible that some minor amounts may be obtainable from the State Division of Historic Preservation, in addition to the $70,000 cited above which amount is to be applied toward the purchase price. If the Committee on Community Needs wishes to divide any grants made for this undertaking so that a part of the funds are to be used to eliminate architectural barriers, this would include modification of toilets, door sizes, ramping for floor changes and a lift or elevator to make the second floor accessible. The cost of this aspect (not included in the $180,000) may be as much as $50,000, if an elevator is included. The Old Brick Church is included on the National Register of Historic Places and is regarded by art and architectural historians as a significant example of Romanesque 19th century architecture as employed in this early period of the region's settlement and population. The buildings are completely salvable and are very useful in their present configuration (interior arrangements) with minor changes. The location is excellent for community service and student oriented activities. It could Provide space for neighborhood organizations focusing upon the near northside, Projected operatingm • ite3 income and expenses, possible tants: rev. (2) There are approximately 9, 000 sq, ft. of rentable, lockable s and student ministry activities in [he buildin s.ac sanctuary space on the u g In addition, theref is Offices entities and o pper floor, which would be shared in use b to fill the office space users. and There are already identified Y tenant Provide reasonable use of the co enough possible users Anticipated rental char mmon-use space. $4.44 assumed ges, from $4.00 to 5.00/sq, ft r. with an amount to anal income of: average of $40, 000. for the office spaces 3, 000. from the sanctuary space 43, 000. expected income (no 'appreciable vacancy factor is felt needed) Expenses: I have suggested to the Friends of Old Brick that operating expenses would be approximately as follows: 4,000. 4,800. 3,200. 4,000. 1,800. 1,200. 2,000. local real estate taxes utilities custodial services routine building maintenance and minor repairs building supplies insurance management services incl. accou t $21, 000 yr * n ing legal services Operational supervision advertising Possibility of use of work study funding to reduge costs. The difference between expected income and expenses is $22, 000. representing net income. Such might be more, if work study funding Is In a conventional way,/yr.' needed for that net income can be used for debt service possible. as a revolving fund funding for continued improvements to thepremises not fully general purposes of historical preservation inhelocal larea. Possible tenants: Community organizations, social service a groups, arts and cultural entities, genm of campus ministries, university in being Occupantsall have come forward indicating on a rent paying basis as follows- serious interest Iowa State Historical Department, Division of Historic Preservation occupancy of a part of the ground floor of the sanctuary building. space 2400 sq, ft. 6 offices + work & conference area rent $9,600./yr income and expense projections, tenants - item 3, rev. (2) page 2 entity space rent Lutheran Campus Ministry 1800 sq. ft. $7, 200./yr. 4 offices + coffee occupancy of a part of the ground house and conference - floor of the sanctuary building. lounge spaces both of the above major tenants have made strong representation of their willingness and intent. This establishes rent paying occupancy of the ground floor of the oldest part of the property, profitable occupancy of which was not possible to show in earlier projections of occupancy and income total income from the two major tenants listed above: possible tenants for the remaining office space: Local #12 AFSCME (state and local gov't. employees' union) 3 rooms, second floor M. Willard Lamp Foundation Meta Media (nonprofit media support group) 11.E.R.A., women's counseling workshop United Way of Johnson County Mississippi Valley Council of Girl Scouts Visiting Nurse Association + Easter Seals organization Crisis Center office space office space 300 sq. ft. j 450 sq. ft. + storage office space office space office space office space annual basis $16,800./yr amount indicated as possible rent $300./mo. 200. W1111P 120. 300. 100. 300. 200. 250. 1,970./mo. $23,640./yr. plus income from the ground floor of. sanctuary 16,800. building. total $4 0, 490. /yr. • • income and expense projections, tenants - item 3, rev. (2) page 3 PLUS: use of the common facilities, i.e., church sanctuary on the upper floor, kitchen and dining area on the ground floor. it is estimated that these spaces would yield $3, 000./yr potential users for the sanctuary space: Crosstown Players Children's Theatre $400./yr. Community Playwrights' Theatre and Workshop Johnson County/Iowa City Arts Council Children's Museum Writers' Workshop, U. of I. Dance Theatre occasional use for musical performances, choral groups, recitals, film series, lectures, readings. 0 Status of the Buildings: • item 4 There are two additions to the original 1856 building. The three parts shall be referred to as follows: 1. 1856 - original building 2. North addition - a two-story, flat roofed addition to the original building - extending it approximately 20' to the north (to about the alley) 3. 1950's Nest addition of religious education spaces - extending the complex to the west - also abutting the alley. Condition of Present Structures: A. 1856 - original building, constructed of masonry bearing walls (exterior and interior) with wood framing for floors and roof structure. Masonry Walls: The exterior walls at grade are 20" thick (24" at pilasters). There is no evidence of differential settlement of masonry walls or of tower walls. No cracks of appreciable nature, no lintel cracks or failure. The outer 4" of brick is in good shape in general, joints are in need of pointing with fresh mortar in some areas. There are no areas in critical condition, with the possible exception of (1) a small area at the top of the side wall (at eave) on the west facade and (2) the turret or parapet brick at the top of the tower. Investigation should be made of need to take action (coatings or penetrating chemicals) to preserve exterior 4" brick, not critical at present since deterioration does not seem to be rapid. The stonework at the main entrance needs resetting and repairs (not a threat to safety). Exterior Woodwork: Eaves and soffits need repair in some areas - one spot in particular on west facade. Renailing and some board replacement is needed in other areas. Caulking and painting is needed. Windows: Lower floor double hung sash and frames are not deteriorated to extent to necessitate replacement. Sills need paint but are still sound. Some glazing compound application is needed. Storm windows are indicated. status of the buildings --item • ---� 4 Page 2 Stained glass windows need repairs and protection. a carpentry check for minor wood Woodwork needstrim replacement and caulking; painting is needed. It is suggested that a storm panel be placed over each stained glass window, on exterior --probably plexiglas material. or similar lightweight Doors and Frames need carpentry check,caulking and paint were observed. . No major failures Roofing: Metal roof is not leaking at present. It will need periodic painting. Roofing and flashin 4 of tower (top) need to be checked. Roof and sidewalls are uninsulated--it is proposed that present ceiling be removed, 6" batt type insulation be applied, covered with application of gypsum board or similar wall/ceiling sheet materials. Scaffolding will be needed; painting and electrical work should be coordinated to use scaffolding. Trusses and Purlins: Trusses show no signs of failure, no spreading (exerting lateral force upon exterior walls), no sagging, no other form of deterioration. Purlins are run horizontally between trusses and are hidden by ceiling board. The span is about 8'-0 size of purlins 2" x 6" or 2" x FloorFlO°r—ung: Floor of sanctuary is level; no signs of settlement or failure is observable from the first floor (ceiling). Carpeting can be continued in use. Columns support the sanctuary floor; these seem sound; footings are rocY, or brick piers below wood floor of first floor. Floor of first floor is wood, supported by wood joists, about one foot above earth. (No basement or crawl space is provided. a pine finished floor with composition ) The floor has asub-floor, plus position tile (asphalt or vinyl asbestos) as a wearing surface. The floor at this level shows appreciable unevenness, indicating settlement of some of the individual supporting piers and beam bearings. There is no threat to safety in this condition. The uneveness could be remedied by opening the floor at spots to realign the beams and piers supporting the joints. A much more expensive solution would be to remove the 'wood floor entirely, fill as bearing for concrete slab and pour a slab. status of the building• item 4 • page 3 Interior The condition of wall surfaces on the lower level is poor; some improvements and repairs are indicated: Complete repainting is needed. Floors need cleaning and waxing. That of the large activity room on the ground floor needs resurfacing with tile or wood, possibly after realigning it by leveling it at Points of bearing, as discussed above. Electrical: If loads beyond reasonable lighting and minor equipment are to be imposed, some new wiring is needed. Service to the building is large enough for present uses. If extensive air conditioning is done, heaver service and distribution will be required, i Considerable expense for new lighting and incidental wiring is scheduled for the original building and the north addition. Heating The two pipe steam heating system is old and unsightly (radiation and piping). It is reported by Larew Plumbing Co, to be operative at present. The ideal installation would involve a new hot water boiler, resetting radiators and introducing new radiation and Piping. This is not planned until the latter phases. B, the north addition, constructed of 12" floor framing, two masonry bearing walls, wood stories with flat roof, no basement except boiler room. nry masoalls: some repointing of joints is needed generally. The rear wall, along the alley needs extensive repointing iE me tely, before another winter, because of roof gutter and downspout leaks that have permitted water to freeze on the wall, damaging the joints. roofing: repairs to flat roof are needed to halt present leaks into the second floor interior space. Flashing at parapet walls may need repairs. Guttering and down- spouts need repositioning, replacement or repair. heating,eCtrical work interior finish: reported above for the 1856 original buildithe conditions are much the same as ng. kitchen: replacement of missing stove and refrigerator is needed. Some sink Plumbing expense is needed and repair of some of the cabinetwork, plus painting; new lighting fixtures are indicated. C. the 1950s west addition: masonry walls, 12 " in thickness, with concrete floor construction (slabs or steel joists with thin slab). This part is generally in good condition; it needs interior painting, window repairs, lighting improvements and ininor modifications to toilets. Access to the first floor for paraphegic individuals is needed, probably via a new door to the exterior at the west end of the building. status o: the building item 4 • page 4 D. Exterior yard areas: some improvements in parking area and landscaping could well be done; however, such improvements are not critical at this point. W item s Estimated costs of improvements, totaling $180, 000. - Stage 1. Immediate Stage 2. Stage 3. $20,000. a. repair downspouts and gutters to stop leaks into and against building. b. repoint masonry on north addition and where crucial in original building. c, replace glass in broken windows. d, obtain and install storm sash for the windows from which the stained glass windows have been taken down, (by the Presbyterians in anticipation of selling them). e. repair stained glass windows already removed in order to reinstall them inside the storm sash. f. acquire and install minimum needed in lighting fixtures 9. clean up the interiors, waxing floors and repainting the most obvious surfaces. h. get kitchen into operation, including purchase of used stove and refrigerator. I. get heating system into operation. 20,000. a. repair exterior cornices throughout, replacing wood only where needed. b. install storm windows for older part of building, except for stained glass openings, repair main sash and paint before covering with storm sash. c, continue with stained glass removal, repair and storm sash installation. d. paint exterior wood trim of buildings, reputtying sash and caulking extensively. Make carpentry repairs as needed, e. new lighting fixtures and wiring for minimum needs. a, repair interior plaster and other wall surfaces. b, repair and alter doors and trim as needed (exterior) C. complete the remaining repainting of the interior. d. electrical service and distribution improvements. e, additional lighting fixtures f, heating system repairs and changes (first. of a long range modernization). 40,000. (10,000.) (6,000.) (10, 000.) 0 Estimated costs of improve • ments -item 5, cont'd. Stage 4. Stage S. Stage 6. Page 2 a - exteriorrna 530,000. b, level the floor ry repair work, only as needed. by openin of the ground floor of the old building, g uP floor at points of bearing to align. Apply new floor covering. C- Paint metal roof. d, improvements to interior finish as needed. e• refinish and repair entrance doors f• refinish and improve entrance spaces to sanctuary. g. repair front steps a. new exterior stair for le 50.000. Of church (in north addition) al egress in northeast corner b, new ceilings in ground floor of sanctuary building. C, fire alarm system tied to the city stations. new ceiling . remove sanctuary ceiling, insulate roof and install new e• replace heating boiler, converting to hot water system if possible. f* improve interior finish of sanctuary, g• furniture purchases for (20.000.) replace make shift furnishings mon use areas to (10, 000.) a. modernizetoilet20.000. s and redecorate. b • continuation of improvements as seen by use of the Premises as projected. item 7 zoning of the property (Old Brick church): lot area contains two of original plat lots amounting to approx 24, 000 sq. ft. zoning district = R 3 B plus eligibility for high density development since site is included in high density district also. for R 3 B district, uses permitted = multifamily residential (apartments) apartment hotel office building restrictions: ht. = 45' or 3 stories (unless operating under bight density district requirements) lot area per apartment = 750 sq, ft. permitting 32 apartments yard requirements: 20' - front 5' - side 25' - rear with high density district Privileges: floor area ratio = 2, permitting a maximum floor area of 48, 000 density limit: sq. ft. lot area per apartment = 300 sq. ft. , permitting 80 apartments. note - this number of apartments is probably higher than is possible under the 48, 000 sq. ft. limit, unless the apartments are very small. off street parking is required in both cases. / 40% of lot may be covered with building. Yard requirements: 20' - front 15' - side 25' - rear note: any building in the high density district must be 150' distant from the nearest R -1-A district. The University's land is shown on the zoning map as R -1-A although its use does not conform.to those requirements. The pre- sumption is that the state does not have to conform to local zoning. 0 0 MI,WtES OF STAFF MEETING December 1, 1976 A variety of newsletters which are beneficial are being circulated among the department heads. However, it has been determined that it takes too long to circulate through the entire staff. Department heads are requested to consider management newsletters which would be beneficial for their departments and to circulate these within their own department. Congressman -elect Jim Leach will be in Iowa City on December 20. He will meet with the City staff at 10:00 A.M. Department heads were requested to give their ideas for agenda items to the Administrative Assistant. Each staff person should plan to give a two -minute rundown on each problem. It is desired to give Mr. Leach some specific ideas and thoughts on needs which we have. The Director of Community Development mentioned that some cars have been left with the motors running in the parking lot. This is undesirable for both environmental and conservation reasons. The City Manager advised the staff to caution the employees against doing this. 22 77 MINUTES OP.SPAFP MEETING November 24, 1976 The City Manager announced the selection and Director of Finance. appointment of Rosemary Vitosh as The City Manager requested that the name of the person preparing minutes or staff are rtsTil appear he the minutes of reports. Over a period,of time.these items are filed and there is no record of the person preparing it. The City Manager advised that Jim Powers had called,about rental space,; He has additional space in the Elks Building.; If.any:§toff members have ,an interest in this space they were instructed to.talk with'Tom Struve, ;Puirc}iasing-Agent. The ons.' The me will soon send a memo to the department heads .,regarding investi- gations: The memo will advise employees to contact,-the City.Attorne and the City Manager if they are at any time contacted'by investigators. Division heads are to discuss this memo with a vis as well as the City, employees. This is for the benefit of the employee In-bus advertising was briefly discussed. The Director of Community Development requested that space on the fire engines be reserved for.him. :Also ,one-local attorney asked for ceiling space in ambulances to take advantage of a captive audience. The City Manager advised that he has tapes from the ICMA Conference. One is on stress and the other is on employee evaluations. Recent discussions have been held regarding written procedures for departments in specific areas. The City Manager congratulated the Legal Department for the document they prepared. This will be distributed to the department heads. Agenda items were discussed: The Director of Parks and Recreation was requested to furnish a status report on the appraisals of the Hayek property. Also inform City Manager regarding storm water retention on Happy Hollow and Hickory Hill, A resolution on Ralston Creek improvements should go on the next agenda, The City Council is not in favor of banning leaf burning. Legal staff should prepare an amendment deleting leaf burning. A question arose regarding the vault agreements. Are the agreements going to be approved singly or all together. A resolution is needed for the Mayor to sign the agreements. The Legal staff was requested to prepare the mobile home ordinance for the December 7 meeting. Legal staff should modify ordinance regarding regulation of parking meters on holidays. There is some confusion at the present time, Councilman Selzer will-be out of the City on December 7 and 8 should be deferred one week. . Appointments Department heads were requested to return the completed evaluation forms to the City Manager as soon as possible- on heads and one for the City Coune for the Manager from department cil. The administrative and division heads' 7-Z77 M[` qrw• cn, , ywCITY. qw, ]ta rw •nW December 2, 1976 Mr. lfayne Reg] ey 804 Ronald Street Iowa City, Iowa 52240 Do:rr I. ftcl;lcy: 77rc Purpose Land g actif tvities to bis y andicotential park acuj updated report on the rezoningr is to ition adjacent 7 ve You an happened since our telephone Park conversaaito inform ypucasvit7ehatnhase phone to w 7nitiallY, the rezoning to rezone the Property e m Rit submitted b by ;.trs. llayek Zoning Commission. from to b was denied Will has been Y the Planni J' d to not request that time the aPparent the of ng and of rezoning• It can thereforel1e C. Council further the Ha• the ]and will )eY.s remain zoned R2, be Presumed that, ;rt, ast Pursue the question ]cast for the present, I Secondly as to the Commission question of park acquisitio has expressed interest in ac n, the Parks and R HaycksandrRccrcationse of Ponding y;r�quirin ecreation Parks ex g the land owned b pro pert Dennis ShowallerlPI Hollow Park• Y the Y• ct of this time Mr. • has ]he Director of but he expects it Showalter o nlered an appraisal in the near future. h.rs not received of the Third] the appraisal Y, the HaPPY ]follow Park poten potential t❑ coJ tion w area has een id olng k n unc ar h entified mini tialthete for the temporary the Cityrs Public Works by a consultant mize advers prary detention Department, as a the environmental a e Impact of flood' . of flood waters file and ssessment g on Ralston So as to is available for on this proposed ro. Crrek. civic Center, inspection P project has o COPY of by Housin It is Proposed In the CitClerk-, boon Put on g and Co that this f Y s office in the mmunity Develo flood detention pment Act funds. work be funded For further information Purposes, I would °n the acquisition of Director of Parks andgst that You contact D this Parcel or Park - Recreation. ennis Showalterthe he City's ?•fir .. �A 1 � �A 1 � o � n � A a v a O � G� m z n MINUTES OP STAFF MEETING November 24, 1976 The City Manager announced the selection and appointment of Rosemary Vitosh as Director of Finance. The City :Manager".requested that the name of the, person preparing, minutes or staff reports appear on the minutes of reports. Over a period -of time ahese items are filed and there is no record of the person preparing it. The City Manager advised that Jim additional space in the Elks BuiPowers had called, about rental space.,; He has Powers If any staff members:have.an 1i terest in this space they were instructed to talk with Tom Struve, Purchasingent. The City Manager will soon send a memo.to the department heads regarding investi- gations. The memo will advise employees to contact,.the City Attorney, and the City Manager if they are at any time contacted by investigators. Division heads are to discuss this memo with employees. This is for the benefit of the employee as well as the City. In -bus advertising was briefly discussed. The Director of Community Development requested that space on the fire engines be reserved for him..: Also.one,local; attorney asked for ceiling space in ambulances to take advantage of a captive audience. The City Manager advised that he has tapes from the ICMA Conference. One is on stress and the other is on employee evaluations. Recent discussions have been held regarding written procedures for departments in specific areas. The City Manager congratulated the Legal Department for the document they prepared. This will be distributed to the department heads. Agenda items were discussed: The Director of Parks and Recreation was requested to furnish a status report on the appraisals of the Hayek property, Also inform City Manager regarding storm water retention on Happy Hollow and Hickory Hill, A resolution on Ralston Creek improvements should go on the next agenda, The City Council is not in favor of banning leaf burning. Legal staff should prepare an amendment deleting leaf burning. A question arose regarding the vault agreements. Are the agreements going to be approved singly or all together. A resolution is needed for the Mayor to sign the agreements. The Legal staff was requested to prepare the mobile home ordinance for the December 7 meeting. Legal staff should modify ordinance regarding regulation of parking meters on holidays. There is some confusion at the present time. Councilman Selzer will -be out or the City on December 7 and 8. Appointments should be deferred one week. Department heads were requested to return the completed evaluation forms to the City Manager as soon as possible - one for the Manager from department heads and one for the City Council. The administrative and division heads' 0 • forms should he used from now on. The City Manager'advised`that ttie number rating is not as important to him as the comments describing th situation and recommendations for improvement. e The City Manager asked the Legal Staff when the landlord/tenant ordinance will be available for the City Council. He advised that there is apparently an will, that is preparing a'diaft ordinance ''`Legal"offis apparently check into this. The Sign Ordinance Committee completed its work about,a month ago Bob Ldberg is drafting an ordinance for the Council The'Director of Public Works was requested to let the City'Manager knOW wTh& thiscto"r oance'will be completed. It should be coordinated with the'Lega1 Staffs The stop sign on Court Street at Oakland will not be`installed until' traffic counts have been obtained. - Prepared by Lorraine Saeger 1 `/J/J'/ \.J V (AUC,(///) C�P�C C„n�„ ..PI ,•:.•..,::,(1: ST J CCC/// (((///C11 December 2, 1976 Mr. Wayne Begley 804 Ronald Street Iowa City, Iowa 52240 Dear Mr. P,eg}cy: The purpose this rezoning activities letter is to give you an updated report on the ities and potentia park acquisition activities in the land adjacent to Happy Hollow park and to inform you as happened since our telephone conversation. to what has Initially, the rezoning request submitted by Mr. and Mrs. Will J. Hayck to rezone the property from R2 to R3 was denied by the Planning and Zoning Commission. Since that time the apparent decision of the Hayeks Of rezoning. has been to not request that the City Council further pursue the question It can therefore be presumed that, at•leest for the present, the land will remain zoned R2. Secondly, as to the question of park acquisition, the Parks and Recreation COMmission has expressed interest in acquiring the land owned by the Hayeks for the purpose of expanding happy Hollow Park. '17ie Director of Parks and Recreation, Dennis Showalter, has ordered an appraisal of the Property. As of this time Mr. Showalter has not received the appraisal but he expects it in the near future. Thirdly, the Happy "allow Park area has been identified by a consultant doing work in conjunction with the City's Public Works Department, as a Potential site for the temporary detention of flood waters so as to minimize the adverse impact of flooding -on Ralston Creek. A copy of the environmental as file and sessment on this proposed project has been put on Civic Center. available for inspection in the City Clerk's office in the r. It is proposed that this flood detention work be funded by Housing and Community Development Act funds. For further information on the acquisition of this parcel for park purposes, I would suggest that you contact Dennis Showalter, the City's Director of Parks and Recreation. 2-2,72 -z- 0 ]f you would ]il.e additional information beyond what is t)rc environmuntaI assessment for tcniporary flood water purposes, I would detention in sWorg,st that you contact Richard Plastinontion Director of Public IJorks• Roth Mr. Plastino and Mr. Offices in the Civic Center. the City s Showalter have ontact me. you have further questions on t}rc rezoning of this Co property please Very truly yours, Dennis R. Kraft Director Department of Community Development DR F:/ j Sp ce: Dennis Showalter Richard Plastino r \�(�V 6 / //J/�/� Cry`/ �CUC�i C / /•//) CNrCCI "IIA .,Dr Wa ST ,OWE CITY. IOWA m+.—cn r. rows December 2, 1976 Ms. M;lrcia Linder 830 Ronald Street Iowa City, Iowa 52240 Dear Ms. Linder: The purpose of this letter is to give you an updated report on the rezoning activities and potentia] park acquisition activities in the land adjacent to Happy 13011014 Park and to inform you as to what has happened since our telephone conversation. Initially, the rezoning request submitted by Mr. and Mrs. Will J. Hayek to rezone the property from R2 to R3 was denied by the Planning and Zoning. Commission. Since that has been to not request time the apparent decision of the Hayeks Of rezoning. It can that the City Council further pursue the question the 7:md will therefore.be Presumed that, at least for the present, remain zoned R2. Secondly, as to the question of park acquisition, the Parks and Recreation Commission has expressed interest in acquiring the land owned by the Hayeks for the PurPose of expanding Happy ){017014 P Parks and Recreation, Dennis Showalter, has orderek' Property. As of this time {dr. Showalter hd aran appraisal of the k. The Director of as not received the appraisal but he expects it in the near future. Thirdly, the Happy )follow Park arca has been identified by a consultant doing work in conjunction with the City's Public Works Department, as a potential site for the temporary detention of flood waters so as to minimize the adverse impact of flooding on Ralston Creek. A copy of the environmental assessment on this proposed project has been put on file and is available for inspection in the City Clerk's office in the Civic Center. It is proposed that this flood detention work be funded by Housing and Community Development Act funds. For further information on the acquisition of this parcel for park Purposes, I would suggest that you contact Dennis Showalter, the City's Director of Parks and Recreation. zz 79 -2- 0 If you would like additional information beyond what is contained in the environmental assessment for temporary flood water detention purposes, I would suggest that you contact Richard Plastino, the City's Director of Public Works. Both Nr. Plastino and Mr. Showalter have offices in the Civic Center. If you have further questions on the rezoning of this property please contact me. Very truly yours, Dennis R. Iraft Director Department of Community Development DRY,/ j sp cc: Dennis Showalter Richard Plastino ® 0 City of Iowa Cit MEMORANDUM DATE: December 7, 1976 TO:Planning and Zoning Commission FROM: Robert Edberg, Zoning Inspector RE: Recommendations Zoning for Amendments to the Sign Section of g Ordinance the City Many months ago, as a result of some complaints, the Iowa City Council became concerned about the status of the sign section of the City 'honing Ordinance and consequently charged thePlanning and Zonin Commission with the task of studying and reviewing the ordinance with an eye to possible modifications, Consequently, a Sign Review Committee was formed to undertake this detailed study, This committee labored long and diligently (two times a one half studmonth for about a year and studying the sign ordinance section by section, paragraph by paragraph, and sentence by sentence. The goals of this detailed study were to improve the clarity, eliminate all inequities, and to promote the health, safety, and welfare of all th City. e Citizens of Iowa efPeople who were members of this Committee and devoted their forts to this study are: Dennis Kraft Donald Schmeiser Robert Edberg Robert G. Bennett Fred Maihack Keith Kafer Director of Community Development Senior City Planner, Planning b Zoning Commission Zoning Inspector Proctor 6 Gamble, Business Man Chamber Of' Commerce , Business Man Chamber of Commerce 28'� ® 0 Itccommon`Iril Ir'Os for Amendments Co the SI Zoning Ordc inane December Rn Section of the Clty Page 2 �r 1976 Penny Davtdsen City Council Don ,Madsen Planning 6 Zoning Commission University of Iowa William Sueppel Al Jeff Local Attorney Local Attorney Bernie Wright Sign Advertising Company, Business Man Robert Schwab Billboard Adv. Company, Busines Man William Nowysz Local Architect Donna Friedman University of Iowa, Outdoor Art Expert John Balmer City Council, Business Man Juanita Vetter Following are described Planning 6 Zoning Commission and listed the numerous suggested changes to be made in the sign section of the Iowa City Zoning Ordinance, The Sign Review Committee has voted to submit these Proposed changes to the Planning and Zoning Commission for its study and review; A• It is recommended that, in the interests lessened confusion of clarity andthat the following definitions be added "definitions" section, paragraph 8.10.35.1 to the 1• REAL ESTATE SIGNS — Temporary signs, advertising the sale, rental, or lease of the premises or part of the Premises on which the signs are displayed. 2. CONSTRUCTION SIGNS — Signs identifying the architects, engineers, contractors and other individuals involved the construction. of a in building and signs announcing the Recommendations for Amendments to the Sign Section of the City Zoning Ordinance - December 7, 1976 Page 3 Che character of Lhe hu1Jd.ing enterprise or the purpose for which the building is intended but not including product advertising. 3. POLITICAL CAMPAIGN SIGNS - Temporary signs announcing candidates seeking public, political office or pertinent Political issues or signs containing other election in- formation, such as "Vote Today" signs. 4. SEASONAL DECORATIONS - Signs pertaining to recognized national, state, and local holidays and observances. 5. PUBLIC SIGNS - Signs of a non-commercial nature, and in the public interest, erected.by or upon the order of a public officer in the performance of his public duty, such as safety signs, zoning signs,.Memorial plaques, signs of historical interest and all similar signs, including signs designating hospitals, libraries, schools, airports, and other institutions or places of public interest and concern. 6. INTEGRAL SIGNS - Such signs for churches, or temples, or names of public buildings, dates of erection, monumental citations, commemorative tablets and other similar signs when carved into stone, concrete or other building material or made of bronze, aluminum or other permanent type of construction and made an integral part of the structure to which they are attached. 7. PRIVATE TRAFFIC DIRECTION SIGNS - Such signs directing traffic into a premises or within a premises. n L.� 0 Recommendations for Amendments to the Sign Section of the (: 7,,nLng Ordinance December 7, 1976 ity Page 4 8. VEHICLE SIGNS - Such signs accessory to the use of any kind of vehicle, providing the sign is painted or attached directly to the vehicle. 9. PUBLIC INSIGNIA AND FLAGS - Such insignia, flags, and emblems representing the United States, the State of Iowa, and municipal and other bodies of established government, or flags and insignia which display the recognized symbol of a non-profit or non-commercial organization. 10. OBSOLETE SIGNS - .Such signs that advertise an activity, business, product or service no longer conducted on the premises on which the sign is located, 11. BANNER - A piece of cloth, paper or plastic sheet attached to one or more supports and which has advertising or indentification information lettered on its surface. 12. BALLOON - An in rubber bag filled with a gas and often tied to poles or horizontal supports to serve as an attention getting device. 13. POSTER - A relatively lar$e printed card or sheet of paper or plastic posted to advertise or publicize a product, place or event. 14. STREAMER - A long narrow strip of cloth, colored paper or plastic hanging loose at one end and designed to move and flutter in the wind to attract attention to a location. Recommendations for Amendments to the Sign Section of the Clty Zoning Ordinance December 7, 1976 Page 5 15. SPINNER - A piece of metal or plastic shaped in a form si similar to a propeller and designed to rotate in the wind to attract attention from passers by. 16. SWINGING SIGN - A sign which, because of its design and construction, is free to swing or move noticeably because of pressure from the wind. 17. PORTABLE SIGN - Such signs that are not permanently anchored or secured to either a building or the ground. 18. PUBLIC PROPERTY SIGNS - Signs that are not located on the premises of the business or organization being advertised but are located on public property, 19. PAINTED WALL SIGNS - Signs which are actually painted directly on the surface of the wall of the building. This definition specifically does not include Murals, Public Art, or Supergraphics. 20. HAZARDOUS SIGNS - Any sign which because of its location, coloring, illunination, or animation interferes with a motorists perception of vehicular or pedestrian traffic, of intersectional traffic, of traffic control devices, or of traffic directional. signs. Any sign which because Of its construction or state of repair is likely to fall or blow down and cause possible injuries to passers by. 21. ROOF - The top covering of a building or area designed and constructed to shield the area underneath from the weather. The term "roof" includes the term "canopy". 0 0 Recommendations for Amendments to the Sign Section of the City Zoning Ordinance December 7, 1976 Page 6 22. ROOF LINE - The highest point for a flat roof; the deck line of a gambrel. and mansard roof, and the eaves of a saddle, hip, or ogee roof, 23. NON -CONFORMING SIGN - A sign that is not allowed in the specific zoning district in which it is located except for PROHIBITED SIGNS. 24. SIGN - Maintain the definition in the current ordinance but add the sentence: ".,,,,The following listed artistic creations are specifically exempted from this definition and do not require permits under this sign ordinance: Public Art, Murals, and Supergraphics." 25• WINDOW SIGN - Is a sign painted on a window or affixed to a window or hanging adjacent to a window and obviously intended.to be viewed through the window by the public outside. This definition is not intended to include merchandise or product displays. 26. PUBLIC ART - Any work of art exposed to publir: view from any ?ublic right-of-way. Public Art must not contain any advertising nor can it contain any commercial symbolism such as logos and trade marks or any representation Of a product. 27. SUPERGRAPHICs - Abstract, or geometrical, designs painted on or otherwise affixed to the walls of a building to improve its esthetic appearance. Other wards for supergraphics are architectural decoration. Supergraphics 0 0 Recommendations for Amendments Zoning Ordinance to the December Sign Section of the City 7, 1976 Page 7 ' must not contain any advertising nor can they contain any commercial symbolism such as logos or trademarks or any representation of a product, 28. MURALS - A large expanse of wall area covered by paint or other artistic medium to create a pictorial or abstract design representation. A mural must not contain any advertising nor can it contain any commercial symbolism such as logos or trademarks or any representation 1f aofproduct. An area not to exceed four square feet or the total mural area, whichever is smaller, may be used to identify the artists and the sponsors, 29• BILLBOARD SIGN - Any off -premise sign directed to traveling public, the 30. OFF -PREMISE SIGN Any sign that is not an on -premise sign and further as a billboard sign Most of the above definitions are new but a few are rewrites Of the current sign ordinance language, B. Paragraphs 8 10 35, 2 "SIGNS PERMITTED IN ALL ZONES" should be changed in the following respects; 1• Subparagraph C, "POLITICAL CAMPAIGN SIGNS" - In Cl eliminate the words "In residential zones" and "In all zones", substitute The second paragraph, now unnumbered, should be labeled number 2, The present paragraph 3 shouwhicld be deleted and replaced by a new paragra h says Zn C and P 3 zones the six square'foot size 0 0 Recommendations for Amendments to the Sign Section of the City Zoning Ordinance December 7, 1976 Page 8 may be exceeded for posters applied to authorized millboards" 2. Subparagraph D, "SEASONAL DECORATIONS"; Delete the present paragraph and substitute the following: "Non - advertising signs pertaining to recognized national, state, or local holidays and observances. Such signs and de- corations shall not be erected earlier than six weeks prior to the holiday or observance and any such signs and decorations shall be removed no later than three weeks after such holiday or observance. It is the intent of this paragraph to establish that Seasonal Decorations are exempt from the prohibition of roof signs and are exempt from the prohibition of animated signs. They are also exempt from the limitations on area, number of signs, and illumination imposed by the several individual zone regulations. Seasonal Decorations shall be governed by all other provisions of the ordinance including the requirement to withstand 30 pounds per square foot of wind loading, and the prohibition of hazardous signs. 3. Add a new subparagraph, K, "ADDRESS IDENTIFICATION SIGNS - Such signs are not to exceed two square feet in area and will include only the residents name and street address." This paragraph was added to avoid the need to demand a sign permit and a $300,000 liability insurance Recommendations for Amendments to the Sign Section of. the City Zoning Ordinance December 7, 1976 Page 9 policy from every resident of the city. 4. Add a new subparagraph, L, "SALE SIGNS - Temporary signs not to exceed two square feet in area which advertise private events such as garage sales. Such signs must not be affixed to utility poles or traffic control signs and must not be located on the public right-of-way. Such signs may be displayed only for the duration of the described event. Such signs shall be non -illuminated. C. "SIGNS PROHIBITED IN ALL ZONES", paragraphs 8, 10, 35, 3 should be modified in the following respects: 1. Delete subparagraph F, "PAINTED WALL SIGNS" and sub- paragraph I, "ROOF SIGNS". This will automatically put these signs in the non -conforming category and will prohibit the erection of new signs of these types but will allow the present signs to remain up until 11 September, 1981. D. "ELIMINATION OF PROHIBITED SIGNS AND NON -CONFORMING SIGNS", paragraph 8, 10, 35, 4. 1. In subparagraph A, the reference to the removal of window signs near the end of the paragraph should be deleted. Window signs are no longer prohibited signs. 2. Subparagraph B, "AMORTIZATION OF NON -CONFORMING SIGNS" has already been modified by an amendment to the Ordinance passed by the City Council which extends the moratorium 0 0 Recommendations for Amendments to the Sign Section of the Ctty Zoning Ordinance December 7, 1976 Page 10 period from 3 years to 8 years from 11. September 1973. E. Paragraphs 8, 10, 35, 5, "R1A, RIB, and R2 ZONE REQUIREMENTS". The only suggested change in this section is. 1. Eliminate subparagraph Bl; since we have already allowed two square foot name and address signs as permitted in all zones without a permit. This removal resolves a conflict in the ordinance. F. Paragraphs 8, 10, 35, 6, "R3, R3A, and R3B ZONE REGULATIONS". The following changes are recommended: 1. In subparagraph Al, the reference to paragraph_ 8.10.7.A should be changed to read paragraph 8.10.35.5.B.2. This simply corrects a mistake in referencing. 2. In subparagraph B.1 (a, b, c) the word "complex" should be deleted. This will allow a sign of appropriate size to be located on each building of a multiple building dwelling complex. 3. It was decided to add a sentence to this section which would allow one sign (free standing or facts) not to exceed four square feet in area to identify the office area in multiple building apartment complexes. G. Paragraph 8.10.35.7, "Cl and CO ZONE REGULATIONS" Desired changes are: 1. Subparagraph B.3 should have a sentence added which says: "This second allowed facia sign must not be located on 0 0 Recommendations for Amendments to the Sign Section of the City Zoning Ordinance December 7, 1976 Page 11 the same building face as that on which the first facis sign is located. The two facia signs must be located on separate walls facing the respective intersecting streets." 2. Subparagraph B.5 should have added in the second line after "not" and before "exceed" the phrase, "in total". This clarifies the window sign allowance to provide fpr more than one small sign in a given window. 3. Subparagraph B.2 should have a sentence added which says: "No monument sign shall exceed 5 feet in height above grade". Il. Paragraph 8.10.35.8," CH ZONE REGULATIONS," should be modified as follows; 1. Subparagraph A.3; the last sentence beginning "In all instances ....."should be deleted. It is a meaningless statement and refers to nothing. 2. Subparagraph B.1 in the first sentence should read (a, b, c, d) rather than (a, b, c). 3. Subparagraph B.1.b in the last sentence following the word "CH" should appear the work "zones". This is merely to correct a typegraphical error. 4. Subpragraph B.l.d. The maximum size allowance should be reduced from 125 square feet to 100 square feet. This makes the paragraph compatible with a later statement which specifies a maximum sign dimension of 10 feet. Recommendations for Amendments to the Sign Section of Zoning Ordinance the City December 7, 1976 Page 12 5• Subparagraph 8.3 should have a sentence added which says: "This second allowed facia sign must not be located on the same building face as that on which the first facia sign is located, The two facia signs must be located on separate walls facing the respective intersecting streets." 6• Subparagraph B.4 should have the words "free standing" deleted. This will allow both free standing and wall mounted billboard signs in a CH zone, 7•- Subparagraph B,6 should have added in the second line after "not" and before "exceed" the phrase, "in total,'.', This clarifies the window sign allowance to provide for more than one small sign in a given window. I• Paragraph 8.10.35.9, "C2 ZONE REGULATIONS," the following changes should be made: 1. Subparagraph A.2; the last sentence which begins "In all Instances ....... " should be deleted. It is a meaningless sentence and refers to nothing, 2. Subparagraph B,3 should have a sentence added which says: "This second allowed Facia sign must not be located on the same building face as that on which the first facts sign is located. The two Facia signs must be located on separate walls facing the respective intersecting streets. 3. Subparagraph B,4 the words "wall mounted" should be deleted. This will allow both free standing and wall mounted billboards in the C2 zone. Recommendations for Amendments to the Sign Section of the City Zoning Ordinance December 7, 3.976 Page 13 4. Subparagraph B.6 should have added in the second line after "not" and before "exceed" the phrase "', in total,". This clarifies the window sign allowance to provide far more than one small sign in a given window, 5. Eliminate subparagraph B.4. This deals with specifications for a projecting sign which is not allowed in C2 zone. J. Paragraph 8.10.35,10, "CB ZONE REGULATIONS" should be modified as follows: 1. Subparagraph B.4 should be changed to read: "One on -premise advertising marquee sign not to exceed one square foot of area per lineal foot of building frontage or fifty square feet per sign face shall be permitted for theater marquees. Said sign shall not consist of more than two faces and may be non -illuminated or internally lighted with a non -flashing light source." 2. Subparagraph B,5 should have added in the second line after "not" and before "exceed" the phrase ", in total,". This clarifies the window sign allowance to provide for more than one small sign in a given window, K, Paragraph 8,10,35,11, "CBS ZONE REGULATIONS" should be changed as follows: 1. Subparagraph B.5 should be deleted. Otherwise there is a conflict between two different paragraphs regulating window signs. 2. Add subparagraph to section B which says: "Wall mounted Recommendations for Amendments to the Sign Section of the City Zoning Ordinance December 7, 1976 Page 14 billboards are allowed as long as they conform to Section 13, "OFF PREMISE SIGN REGULATIONS", 3. Subparagraph C4, the phrase "off -premise signs or billboards" should be deleted. This is needed to avoid conflict with the previous allowance for wall mounted billboards. 4. Subparagraph C.5 should be changed by adding after ".....attached to" and before "any" the phrase "the outside of". This eliminates conflict between this paragraph and the one that allows window signs. 5. Subparagraph C.6 should have added in the second line after "not" and before "exceed" the phrase", in total,". This clarifies the window sign allowance to provide for more than one small sign in a given window. L. Paragraph 8.10.35.12, "M1, M2 and ORP ZONE REGULATIONS" should be changed as follows: 1. Subparagraph A.1. The second sentence beginning "In all instances ....." should be deleted. It is a sentence and refers to nothing. 2. Subparagraph B.3. The word "free-standing" should be deleted. This will allow both free-standing and wall mounted billboards and avoids conflict with a later paragraph. 3. Subparagraph B.4 should have added in the second line after "not" and before "exceed" the phrase ", in total,". Recommendations for Amendments to the Sign 7_oning Ordinance Section of the City December 7, 1976 Page 15 This clarifies the window sign allowance to provide for more than one small sign in a given window. 4. Subparagraph B.l,c; The maximum sign area allotment for free-standing signs should be changed from fifty square feet to seventy-five square feet per sign face. 5• Subparagraph C; add a paragraph which states" "all monument signs must extend no higher than five feet above grade". 6• Subparagraph C; add a paragraph which says; "All free-standing signs must extend no higher than thirty five feet above grade and must be no lower than ten feet above grade", M. Paragraph 8.10.35.13, "OFF -PREMISES SIGN REGULATIONS" should be changed as follows; 1• Subparagraph A.1; In the first sentence, 11C2" should be changed to read "CBS". 2. Subparagraph A.1, In the second sentence the reference to "CH, M1 and M2" should be changed to read "CH, C2, Mi and M2". 3. Subparagraph A.7 should be changed to read; "All free- standing billboards shall not exceed a height of thirty- five feet above grade and shall be no lowe- than ten feet above grade." This brings the height requirements for billbaords into line with the height requirements for all other free-standing signs, Recommendations for Amendments to the Sign Section of bhe City Zoning Ordinance December 7, 1976 Page 16 N. Paragraph 8.10.35.15, "MATERIAL AND CONSTRUCTION REQUIREMENTS" 1. Subparagraph A should be deleted. Because of the near impossibility of finding a satisfactory definition�it was decided to eliminate this requirement, FOG INCe113v:!T16LC 2. A new subparagraph, A, was written which reads: "All signs must be maintained in good physical condition and state of repair" 3. Subparagraph B. Delete the reference "(A -J)". It is inacurate and redundant. 0. Paragraph 8.10.35.18, "PERMITS REQUIREDI I. In the above paragraph delete "(A -J)". It is inacurate and redundant. 2. In the above paragraph following "..... 8.10.35.2 and before "without first ....... insert the phrase: "and also non -illuminated window signs in C and M zones." P. Paragraph 8.10.35.20, "APPLICATIONS". 1. Subparagraph D.should read: "A sketch of the sign with dimensions, a note of materials used, and showing method of construction and attachment to the ground or a building". 2. Subparagraph E should read: "Signature of an engineer or architect or other authorized agent certifying that the sign will withstand the specified 30 po#nds per square U foot of wind loading". Recommendations for Amendments to the Sign Section Zoning Ordinance of the City December 7, 1976 Page 17 3. Subparagraph I should read; "A certificate of insurance which meets the requirements spelled out in paragraph 8.10.35.23." Q. Paragraph 8.10,35,22, "PERMIT FEES" should be changed as follows: 1. In the above paragraph the reference "(A -J)" should be deleted and in its place put "and non -illuminated window signs in C and M zones." R. Paragraph 8.10,35,23, "INSURANCE REQUIREMENTS". 1. The above paragraph should be changed by deleting the phrase "liability insurance policy" in the second and third lines and replacing it with "certificate Of liability insurance". S. Parsgraph 8.10.35.24, "MISDEMEANOR". 1. The above paragraph should be modified by the addition of the following sentence: "Each day of violation may be considered a separate offense." T. ADDENDUM - A new subparagraph should be added to each C and M zone regulations. It should read: "Time and temperature signs are allowed provided they do not exceed in size an area of twenty-five square feet per sign face and contain no advertisint". U. MURALS, SUPERGRAPHICS, AND PUBLIC ART - have been declared not to be subject to the sign regulations contained in the Iowa City Zoning Ordinance. It is the recommendation of this committee that supervision of these shouldbe assigned Recommendat.lon for Amendments to the Sign Sect ton of rho (:try Ordinance December 7, 1976 Page 18 to some other committee such as the Design Review Committee or perhaps retained by the Iowa City Council itself. V. Considerable discussion with the local attorneys and Bob Bowlin, the Asst. City Attorney, was devoted to logal questions concerning .the sign regulations. Finally, a consensus was achieved: 1. An eight year moratorium period for non—conforming signs was likely to be much more acceptable to the Courts than the original three year period. 2. The sign ordinance is legally a part of the Zoning Ordinance as was the apparent intent of the City Council judged by the title of the amendment which made the sign ordinance into law. 3. The Board of Adjustment has the power, withing the limits imposed by the Code of the State of Iowa and pertinent Iowa City Ordinances, to hear cases of interpretation of and grant variances to the sign regulations section of the Iowa City Zoning Ordinance. 4. Some discussion was held on the recent Supreme Court case which outlawed the prohibition of pharmacists right to advertise. The decision seems to say that "Commercial speech" has some right to protection under the First Amendment and that the right to advertise cannot be Prohibited. It does not seem to affect the sign ordinance Recommendations for Amendments to the Sign Section or the City Zoning Ordinance December 7, 1976 Page 19 In any way since the sign ordinance does not prohibit sign advertising but merely seeks to regulate it. W. An ordinance amending the zoning code sig regulations by adding new provisions allowing persons who removed roof signs after September 11, 1973, to replace those signs until the date on which the zoning code sign regulations require non -conforming signs to be removed, and repealing Ordinance No, 2683, Section Iv, Paragraph I, (8.1.0.35.3.I, Iowa City Code of Ordinances). Be it ordained by the Council of the City of Iowa City, Iowa; SECTION I. PURPOSE. Ordinance No. 2683 became effective on September 11, 1973. It required all roof signs to be removed by September 10, 1974. A number of persons removed their roof signs after September 11, 1973, in compliance with Ordinance No. 2683. This amendment allows those persons to replace those signs until the time when all non -conforming signs must be removed. SECTION 1I. AMENDMENT REPLACING ROOF SIGNS. I. Notwithstanding any other provision of the zoning code sign regulations, roof signs that were removed on or after September 11, 1973, may be replaced, in their original position, and may remain until the date on which the zoning code sign regulations require non -conforming signs to be removed; provided, however, that such roof sign is not otherwise illegal. If the original sign is no longer extant, a substitute may be used, but such substitute shall Recommendation for Amendments to the Sign Zoning Ordinance Section of the City December 7, 1976 Page 20 be no larger than the original. 2. Any person desiring to replace a roof sign removed on or after September 11, 1973, shall apply to the sign inspector for a pr:rmit. The sign inspector shall. charge no fee for the permit. SECTION III. ROOF SIGNS DESIGNATED AS NON -CONFORMING SIGNS. Roof signs in all zones are hereby designated as non -conforming signs, and shall be removed not later than the date on which the zoning code sign regulations require the removel of all non -conforming signs. SECTION IV. REPEALER. Ordinance No. 2683, section IV, paragraph I, (8.10.35.3.I, Iowa City Code of Ordinances), and all other ordinances or parts of ordinances in conflict with the provisions of this ordinance, are hereby repealed. SECTION V. SEVERABILITY. If any section, provision or part of the Ordinance shall be adjudged to be invalid or unconstitutional, such adjudication shall not affect the validity of the Ordinance as a whole or any section, provision or part thereof not adjudged invalid or unconstitutional. SECTION VI. EFFECTIVE DATE. This Ordinance shall be in effect after its final .,passage, approval and publication as required by law. A. It was moved by and seconded by that the Ordinance be finally adopted, and upon roll call there were: mW G N .D m rJ, L III) J INN V,ca�raaA '/�p� y {•�1��(p®��9y1.� 'Z ([(V� U)O,fib/ �OqI �7 "ndH NIr+W P yW (BOp FoI Y+F9+'In F01 t'I d H 9 F* H O® C" [' O Q' -,v F. r1 7c' r'I M N 1 -00 m N M'0 'C®Y7 > m Pli� M 6r to ryry fD n n p O I9 rr O 1+ N .t N m 0 9 M rt r-] W M rA n n n n w it CnmTj 0�o -. 0 n �CC Mn O n 100 0 1 p 7 ~' H H n O O r n~ 8 ' fD W0 N O rt n p R 0 0 r ' Y Y o O H w w%D Y N t -_z w H A H H Ot D O m a H tD w w a w w —w—w m w O m J w a Ln Cl) O m O a !-' H lD a a N N H m H W W m H J W J W O N N a N m a N N w J w w O Ot Ot W H a W J ZD w-0 W a H N H O w W N w CO w J O L Y N w m W N W J J J m O m N J W O w a J H W H O w O• m H J to J O H O w m m H w N O m a a a m L w m a m H N m H t0 W W O m m m J O m 0 O O w a J m m m m m a N tJ J w J "a m w w w W m J O N O N N w w H w N p tp L L J m W H W O lD H Y N O J O H O tD w m m m m O H N W tD a m m W W Y H N L lD m a W Y OW wtD N Y (Dl a J WN w O OIm m m J to O 0 H H w H w o J C` m U H t0 C H O m J t0 N w J m D` J w w w H J w m a W m W w rJ m rJ w a tD w O w m N O t7 J L O N O -1 Y H N L lD m a W Y OW wtD N Y (Dl a J WN w O OIm m m J to O 0 H H w H w o J C` m U H t0 C H O m J t0 N w J m D` J w w w H J w m a W m W w rJ m rJ w a tD w L Y w w m tD Y w ME Go m O tD J w O O H to H W w 0 0 a tO J W G\ N m J tJ G` J to W O a woct aN ctaH Ha O tD tD W N N V N m a O lA w a L W N N J Y tD H Y N Iw N a W J J L CM, A N a W H W H N J m H W J J W m H D\ m w w 1 m W O a m m J DJ m w N a A m W H G` m J m L W l0 H H N O w 01 O N W J H F H J J m H J m w tD W N O J a J m m m ON w m m ON to m J w tD N N rJ m O N m 0 W tD . tD w J J J. W N a m a J O m O H w N H m O w w O w W w a H a N w tD O J O w m N w w J H m J w a O m w H m w m w H N Cn a a H H H J w N H to m H N W W W N O a A 0 0 O COm J W lD m W H O M to W w m a H H N to 1 I H O H W J m m a 0 tD O H m w w m O m m I a J N tD 1 a 0 IT N m J Ot a a W H a W N a t0 N W tD W CO m l0 w O w m a W W O W J m tD H w N O t0 lD a N O N.0 l0 w Ot J m J N Qa w O ` a J H J 0 0 0 m t0 J ID H J w m L L W H W H H H w N H a tD H a H a r N m N W W W O O N N l'J m ON J W a J W a m m N m O J l0 N H m H J w W J W m N O m H W N w a m N W m W N H Ot m a Ot m H J m w O W O tD m w a H w J J W J N o H m tow m w H o m J m m m a o a H H m tD O H w 0 0 d` H w m w H O N to J m m m 0 T Y J W Y N W W J J W 0 t*1 H ro H N O H m L J G\ J COY w J to m a J tm m W O O O H m a w ID m m 0 J J Y O a m t0 N w H o H CO w m IZD m H O H J tD m J m W 0 w H O J w w 0 0 N a W J J L CM, A N a W H W H N J m H W J J W m H D\ m w w 1 m W O a m m J DJ m w N a A m W H G` m J m L W l0 H H N O w 01 O N W J H F H J J m H J m w tD W N O J a J m m m ON w m m ON to m J w tD N N rJ m O N m 0 W tD . tD w J J J. W N a m a J O m O H w N H m O w w O w W w a H a N w tD O J O w m N w w J H m J w a O m w H m w m w H N Cn a a H H H J w N H to m H N W W W N O a A 0 0 O COm J W lD m W H O M to W w m a H H N to 1 I H O H W J m m a 0 tD O H m w w m O m m I a J N tD 1 a 0 IT N m J Ot a a W H a W N a t0 N W tD W CO m l0 w O w m a W W O W J m tD H w N O t0 lD a N O N.0 l0 w Ot J m J N Qa w O ` a J H J 0 0 0 m t0 J ID H J w m L L W H W H H H w N H a tD H a H a r N m N W W W O O N N l'J m ON J W a J W a m m N m O J l0 N H m H J w W J W m N O m H W N w a m N W m W N H Ot m a Ot m H J m w O W O tD m w a H w J J W J N o H m tow m w H o m J m m m a o a H H m tD O H w 0 0 d` H w m w H O N to J m m m 0 T Y J W Y N W W J J W 0 t*1 H ro H N CIVIC CENTER 410 E. WASHINGTON ]T. �•PP �//C� �� IOWw pTY.IOWw 6?1W I]I01 ]54f E00 December 14 1976 MAYM Mw MEUNA~ CCvM LWWlR! J YWEA CAIOLd."02E L E.IOETER DAVM)EERRET KU ULZUI RDE VERA Dr. F. D. Staab, Mayor City of University Heights 901 Melrose Avenue Iowa City, Iowa 52240 Dear Mayor Staab: In a letter dated November 18, 1976, the City of; Iowa City offered to meet at your convenience to receive any new information you may have prepared and to discuss the service contract. To date Iowa City has not received a reply We remain ready to meet at your convenience. The City of Iowa City has begin preparation of the FY 78 budget. Because con- tract negotiations have been so unproductive, Iowa City has deleted revenue from University Heights after January 1, 1978, fiom the preliminary budget. In addition, the various departments and utility services have initiated dis- cussions as to what actions will be required to terminate services as of. December 31,0 1977. yours, _ City Dfanager Is cc: City Council - Iowa City City Council - University Heights City Attorney - Iowa City City Attorney - University Heights 2282 City of lova Ci� EMOR 41V UM TO: City CouncilCitDATE: December is y 1�tana$er, Clayton 1976 FROM: Carol deProsse �nggenberg RE: Meeting of December g, 1976 - City Goals and objectives I have identified You may have the followin the Co others. 8 issues as a result of Council is concerned believe mine all addressour about to Some relate directlyresolved meeting last week. impact the undertake; some are less s to the budget as get too, specific for the g t P c ss we are moment, but eventually 1. Snow removal and treatment of icy conditions 2. Trash collection fee -3• Cemetery 4.rp1 rt; Commission and land s' and kind 6• Environmentalua recreation se 7• Growtyq quality T�ces to be Provided to citizens City of Iowa Cit • DATE: December 14, 1976 TO: Neal Berlin, City Manager FROM: Dennis E. Showalter Director of Parks ' � Recreation RE: Advisability of Covering the Mercer Park Pool It is my opinion that it is inadvisable Park pool for year-round operation for 1 2. 3. /ef to cover the Mercer the following reason mere is no boiler to heat the building or the water and inadequate existing space to install one; There is no insulation in the building; People don't like a covered pool for summer use. If a bubble is used as a cover in the winter and removed in the summer, it would involve a lot of labor. Bubbles are expensive to heat in the winter. Their normal life expectancy is 5 to 9 years. cc ' � Po" ( ,ti'lyi 2 2$W Fit 0 City of Iowa CiA MEMORANDUM DATE: December 6, 1976 TO: John Hayek, City Attorney FROM: Bob Bowlin, Asst. City Attorney RE: Annexation to the City of Coralville Dear John: I have reviewed the City precinct descriptions with Dennis Gannon of the Public Works Dept, and we do not believe that the recent annexation of land City to formerly in the City of Iowa the City of Coralville requires any change in the description Of the boundary lines of precinct 8. As far as I can tell, this matter is now closed. If you have any questions, John, please let me know. Thank you. 2-: CC: Abbie Stolfus, City Clerk Z 2 S,S �7777 1pzgidivy Mh to: Want3TtOl6fi1]d,�nn.. • City of Iowa City MEMORANDUM DATE: December 9, 1976 TO: City Council FROM: Julie Vann, CDBG Program Coordinator RE: CCN Proposed CDBG FY '78 Budget Attached you will find: I. The CCN budget recommendations (gold) 2. A summary of the intent of each project 3. The CCN minutes from December 1 and 7 November 29th also) (Please review copies of minutes from 4. The summary of the public meeting held December 8th. The Committee on Community Needs has been working hard gathering citizen input to determine a budget for presentation to you. Three neighborhood meetings, two public meetings, news bulletins, and radio shows were used to involve the general public in the process. With citizen proposals gathered, three CCN committee meetings were held to evaluate each and every proposal. A budget was developed and discussed at yet another public meeting this past Wednesday. THEY ARE TRYING HARD TO DO A GOOD JOB FOR YOU. CCN members have good rationale for each proposal. I know -- I listened to all their discussions. The attached budget is now presented to you for consideration. Do contact CCN members if you want additional details. Committee members do plan to attend the informal council discussion of the programs. Having worked so hard to finalize this proposed budget, they will expect justification for any alterations. Now it's up application. HappytHolidays!7,sct� finalize � he budget for the third year v (J JV/ssw cc: Committee on Community Needs 6Iembers PROPOSED COMMUNITY DEVELOPMENT BLOCK GRANT.BUDGET'. URBAN RENEWAL $412,200 CODE ENFORCEMENT ;15,000 HOUSING REHABILITATION 350,000., RALSTON CREEK S00,000. .JOHNSON COUNTY ASSOC, OF RETARDED CITIZENS 50CQQ. CONKLIN LANE SHELTER 4,P'500-: COMPREHENSIVE PLANNING 130, 000': _ OLD POST OFFICE 250,000; MAYORS YOUTH PROGRAM 3,000' RECYCLING/ENERGY CONSERVATION 50, 000;` HAPPY HOLLOW PARK 50, 000': RAPE VICTIM ADVOCACY PROGRAM OLD BRICK 40, 000 BUSES FOR THE HANDICAPPED AND ELDERLY- . 30, 000 CONTINGENCY 14: 800 ADMINISTRATION 160,000 TOTAL 3RD YEAR ALLOCATION $2,061,000 12'm-7 76' 4 5. 0 9 SUMMARY OF 19(O(;RM1,S pROpOSI:D l• Urban Renewal -- $412,200 is set aside to fulfill lR1D requirements mandating decision, 1C[IUD decided ttoshold nbackas p20o1ofeourFollowing the May, we demonstrated active efforts to closeout the R_ oc 1976' court daliscussions, we agreed to utilize clo Grant allocation unless 0 of the first4three projeallocationster sfor rR-14 land acquisition. We are committed to fulfill this agreement. 2. Code Enforcement-- $15,000 is all to continue the minimum housing code systematic inspection January, 4111 houprogram. Since the inception of the program last sing units have been inspected in the core of Iowa City. The following are included in next year's program plans: a• rein included will be needed for structures cited to make repairs, to restore dint, safe and sanitary housing conditions. b• a Program will be develoed to systematically continue the inspection process throughout the city. C. review expansion of target arca should be considered and if an environmental al mpact inspections, thennthisltoolshouldbbeccarriednouthwithor-tothir-door 3• Housing Rehabilitation year funds. $350 000 is allocated to neighborhood improvement/ housing rehabilitation activities. The program has been soundly developed and success is expected. The goals of this are similar ogram HUD -- to improve living environments for lowrand moderate incomeofathose miliesf and to provide more decent, safe, and sanitary housing. To continue plans and expectationsbudget is third CDBG year. This allocation will , a good sized bneeded during the homeowners, 30-50 loans (depending on how the loan program develops), $90,000 for site iprovide approximately grants top ed mprovements, such as alley, sidewalk, or street repairs. e and Ralston Creek Flood Control -- $500,000 has been set aside to start implement the June ing projects expected to be ud incled in It is proposed that two dams be constructed east '76Iowaers-Willis report. Boulevard area between Court Street andOf City (in the Scott watershed of the southern branch of RalstonrCreekican Legpoweion rs3Villiscgues�timated the project cost to be $665,000, but when questioned by CCN members, admitted the figures were very soft. The committee reduced the amount to 5500,000. J.C. Association of Retarded Citizens acquisition for a retarded citizen cen--ter' 50,000was a for lan nd pin requestedthe on Adult in less than appropriate acco Center has provided day care alanned activities for retarded adults, but mmodations. An architecturally barrier -free structure is needed. The JARC (non-profit organization) will be able to construct the building if land acquisition costs are met. 11 Q41 • 6• Conklin Land/1 lickor 11!11 !'ark She _ r and Recreation Commission - $4,-'00 was water to the to wild a iter _ requested by the Parks Fire Girls t have raised - at the north entrance - providing restrooms and running raised j1,200 in hopes to Hickory 11111 Park. The Cam Longer term activities could be P that the shelter p were available (e. planned for the would be constructed. g•, camping)• park if these facilities 7• Comprehensive Plan - hensive plan activitiesl30,000 inclludinas been allocated for the final input and background technical g completion of the document, year compre- ahead if the City Plan and new reports in hand a lYith citizen 1978• Also, funds zoning ordinance areto be of policymaking is 1978-.n are in to continue support be adopted b Planning human Needs research. PPort to Johnson Count June, $• Old Post Office Ac uisition _ Y Regional post office structure for renov$250,000 has been allocated project site plans suggest to acquire the old commercial, ggest a complex of facilities citizen's center. Developing and recreational facilities. , including housing, be the community center of activities and organpost izations serving structure would 9- Ma Or's Youth Pro ram - serving elderly citizens. summer prOgr�• CCN mem ersOwereaverytsuside to fund a assure coordination of m ere 's Youth pro supervisor for the DBG Creek clean uram with of the program and wanted to efforts. P, Playground000 wassetgasident con�truction,CnProjects such eighborhood clean u Ralston The $3 aside to 10. Recycling R•....___ __ . _ support the proposed idea, p to work s "" Or which --" D50,000 was ea pacifically on ener (I) 10,000 is to employ an individualearmarked recycling program, and gY conservation issues and program. Iowa PIRG nd (2)c$40,000 is for implementationhofdthel recd ng a (labor intensive the several types recycling Programs are capitol intensive and energylabor in recycling less expensive and could be intensive) Although CCN members favored feasibil , labor intensive feasibilitythe labor Y developed in Iowa City. study could be done with intensive approach, inadequate solution. $40,000 if the formerthey indicated a appeared to be an 11. Happ�low park Expansion acquisition 50'000 is the amount ea should be Although there was some co rmarked for used for both watershed some committee division on whethertheark land should activities, the co (Ralston Creek the land additional o committee has set aside funds to project) and recrea- tional space per northside neighborhood re acquire the land for 12• Ra a Victim Advocacypro quests. costs and Publicityram -- $1.500 was set aside for workshops, members w t costs. Several rapes occurred P Printing were sensitive to the problem and just last week. CCN and phone calls urging financial support. had received Women's Resource pport. The numerous letters (13) Center and our police Department. will be used by the -3- 13. Old Brick - Brick. - $40,000 was allocated to begin rehabilitation work for Old to attract la matching grant very, very controversial. The money be used for ematchingxterior rehant of pieservation funds would be used after which the total would interior preparations for occupancy. 14. Buses for the liandica ed and Elderl for one or two vehicles suitable $30,000 was for transporting set aside for acquisition is concern that adequate fundingg wheelchair occupants. There By utilizing CDBG funds for vehicle acquisition, ofavailable er insure for operating costs. , other funds program success. can be reserved 11 7. 4 s COA6MIT E -E ON CMMUNITY NEEDS DECEMBER 1, p,m, 1976 -- 4:00 IOWA CITY RECREATION CENTER RO%1 A Ca%'3417TEE MEMBERS PRESENT COIITIEE MEMBERS ABSENT: CITY STAFF PRESENT: • Hauer, Amidon, Askerooth, Bolnick, Bonney, Dennis, Hall, Hibbs, Stockman, Bohlken, Coogan Bridgeman Vann, Wilkinson SMSIARY OF ITEMS DISCUSSED: 1• It was moved b November moved y Hibbs and seconded by Hall that the November 22 1976, minutes be approved. Motion carried. 2. Vann distributed the 1976, and Child Care) Committee.This writtenproProposal by q_C iCommunity Coordinated on November P supported their oral presentation 3• Askerooth info Manager regarded the committee of a letter he had In light of the fact that residency requirement as received from the City he be allowed that he now resides set forth in the Committee Bylaws. resignation. that Hibbs moved and Bolnick secondedthat the Coit accept resignation with regret. The motion carried with Committee 2 2 voting "nay.,, h's As an update on the Park and Recreation Co the Conklin Street Park, Stockman re $1500 that "Mission request for a shelter ed is to be car -marked for ported that a citizensat this shelter, group has raised In answer to some answers / explanations:uestions from Committee members and/or Vann supplied the following a improvs Youth Board -- Their request was that neighborhood improvement activities be funded that would ejobsand park b• Old Provide jobs for the youth. Playground equipment from City Park is being and Reno parks. Thus, the citizen requests used for the Brookland During the discussions of q have been taken care of. for a traffic light on Of project proposals and the reDubuqueStreet for it was recommended that the re quest for additional street lights at Ma quest to the Public Works Department. ghts on Mayflower b Apartments Mormon Trek Road be forwarded After a lengthy discussion of the 34 proposals for the following as priorities to receive further consideration: funding, the Committee listed S. Committee on Co • • December 1 mmunity Needs Page 2 • 1976 a• Old Post Office Acquisition for senior b. Neighborhood Park Improvements c. Ralston Creek Improvementscenter (g) d. Mayor's Youth Prgm(8)(g) e• Land acquisition for retarded citizens' f• Recycling Program and Ener g• Ha center (7) Happy Hollow Park Expansion(7)Planning (7 h. Day Care facilities - ) i• Riverfront Land AcquisitionYouterm (6 )/child Old Brick ( )child day long (3) k Ra restoration (q) k Mark Iictim Nei Advocacy (q M. Mar IV Neighborhood Center (4) n• Buses • etc., office space (2) for handicapped (2) Following is .a listin for each decision: g of the tentative amounts allocated and the rationale a• Old Post Office - allocated for the- Rolnick moved and Dennis the following acquisition of the old Post that $250,000 be involved g two points were Office. In the discussion in the development made: (1) that CCN members for acquisition Pment of the center and should be request to tIOn,reallbecomes available, CCN ranshould(2) that, if other funding renovation. The motioncate CDA tto setdasiIncludin Presented with any voting against, acquisition sals the structure's q carried with one A discussion of the proposal's (1) The Old Post Office assets would identified center Provide a the following; centrally located in Iowa Citylmcloselocatoon for a senior and easy to get to by car or bus. (2) The Hansen- the downtown shopping, Lind -Meyer Proposal includes a multi -unit structure elderly housing adjoining the senior center. (3) The Post Office might also of organizations Provide office space for other in the downtown area. community b. Park Improvements allocate Shelterlatck moved and Dennis seconded that $4,500 be Motion carried with one abstaining. entrance to Hickory Hill Park. Assets of the proposal included the following: (1) Predominately low -moderate income famili Conklin Street area. es (2) Significant are living in the resident contributions�d are has been shown b (3) The addition of y $1.500 of the Funning water and restrooms will allow more use of park (possibly for overnight camping). Committee on Community Needs December 1, 1976 Page 3 c. Mayor's Youth Program -- Bolnick moved and Bohlken seconded that $3,000 be allocated for hiring of a supervisor for the summer work program. carried unanimously. Motion The rationale for setting funds aside for this program follows: (1) The youth need some supervision during their work projects. (2) If money is set aside for the program, it is more likely to be implemented. (3) A program to utilize youth from the neighborhood's of low and moderate income families for neighborhood and park revitalization seems very beneficial. d. Retarded Citizens Center -- Stockman moved and Dennis seconded that $50,000 be allocated or land unanimously. acquisition for Nelson Adult Center. Motion carried The rationale supporting this allocation included: (1) This is a non-profit project funded predominately by friends and parents of retarded citizens. The group has identified funding for the construction of the building and HCDA appears to be the only source of a federal grant for land acquisition. (2) The current location of Nelson Adult Center is too small and unaccessible to wheelchairs, they need a new site to meet their growing needs. (3) JARC is a stable organization with ongoi sources. ng programs and other funding e. Recycling and Energy Conservation -- Bolnick moved and Stockman seconded that x`50,000 be allocated for (1) a neighborhood recycling program ($40,000) and (2) an energy conservation planner ($10,000). After some discussion, the motion was amended to include the stipulation that if a labor intensive program proves infeasible, then a technical, feasibility study can be carried out with these funds. Motion carried with three opposed. The rationale for including this proposal included: (1) Conservation of resources is a must in the future. One local staff member should be assigned to conservation and environmental research. (2) Labor intensive recycling has been successful in other states and proven less costly than other types of recycling. With the decreasing number of available landfill sites, something must be done in Iowa Ctiy. f. Happy Hollow Park Expansion -- Hauer moved and Bolnick seconded that $50,000 be allocated to acquire the vacant land adjoining Happy Hollow Park. Motion carried with one abstaining. ® 0 Committee on Community Needs December 1, 1976 Page 4 The supporting justifications included: (1) The Ralston Creek Flood Control project could then use the entire open space for water retention during major storms. (2) The neighborhood residents are anxious to retain the open space for recreational activities. Several residents requested the park's expansion. The remaining projects will be discussed at the meeting on Tuesday, December 7, at 7:30 p.m. in the Recreation Center. 8. Dennis moved and Bohlken seconded that the meeting be adjourned. Motion carried. Sandra a Wilkinson 0 0 COhAf 11'1,I:E ON COMMUNITY NEEDS DECEMBER 7. 1976 -- 7:30 p.m. IOWA CITY RECREATION CENTER ROOM A COMMITTEE MEMBERS PRESENT: Hauer, Rolnick, Bonney, Dennis, Hall, Hibbs, Stockman, Bohlken COMMITTEE MEMBERS ABSENT: Amidon, Bridgeman, Coogan CITY STAFF PRESENT: Vann, Wilkinson SUMMARY OF ITEMS DISCUSSED: 1• Hauer stated that she would like to assert "Chair's adjournment time of 10:00 p.m. The suggestion met with prerogative" and set an 2. The Committee continued Committee approval. their considerations and discussions for funding: a. Day Care facilities -- After some discussion of Purchasing ucture versus readily available structures day care in the homes (Horace Mann School and aOld rBrick ) and organized well enough�tthe consensus was that the residents are not Proposals were tabled. get a successful program going. The day care b. Riverfront land ac uisition -- Realizing that there wasn't enough to satis y all uncing funding that could requests,the Committee tried to identify money nt moved and Bohlken seconded thated for RRiverfuture verfrrontlanlacquisition be deferred, property acquisition. Hauer but given high priority with the next available Block Grant funding (either money from the sale of Urban Renewal land or the fourth CDBG allocation) and that it be noted that this is done with extreme regret. Motion carried with one Year Opposed. c• MSO-0—be—allocated apc Victim Advocacy n ram�_ J�1Sf)D be allocated for the Rape Victim kAdvocac moved and Stockman seconded that conjunction with the Cit P y of Iowa Cit y Program to be used in printing costs, and workshops directed towardbthelhiyl ghduplication and increased security, it was also recommended that an alternate use for . part of this money could be the For purchase of a bulk number of dead bolt locks to give "at cost" or free to residents in high crime areas. Motion carried with one opposed. Assets of the program are: (1) Rape and assaults are a serious problem. (2) The Women's Resource and Action Center the public on these issues. is actively trying to inform Committee on Community Needs December 7, 1976 Page 2 d. Old Brick -- A discussion of the positive aspects of this funding were: (1) Matching funds are available for historic preservation, so $40,000 might realize $80,000 of improvements. (2) The building would provide space for neighborhood and community services. (3) Bus lines are nearby and the building is accessible to the handicapped. Negative comments included: (1) Other structures in the area already provide space for similar activities, e.g., Center East, Horace Mann School, Wesley House, Lutheran Church. (2) It was questioned whether enough funding would ever be available to make this a successful long term venture. (Other members disagreed.) Bolnick moved and Bonney seconded that $40,000 be allocated for renovation of Old Brick with the understanding that the City would work out an agreement allowing neighborhood citizen groups to use space in the building, possibly rent free. The first vote was 3 for, 3 against and 1 abstaining. Vann called the members who were absent in an attempt to get more members present. Dennis arrived shortly thereafter and a second vote on the above motion carried with 5 for and 3 opposed. e. Buses for the Handicapped -- Don Schaefer of Johnson County Regional Planning arrived to discuss transportation for the handicapped. After his presenta- tion requesting $30,000 for the purchase of two vans to be used for the handicapped, Bolnick moved and Bonney seconded that even though the discussion had taken place, the vote should be deferred until after the Committee discussed agenda items listed before this topic on its priority list. Motion carried unanimously. After the remaining priorities were discussed, Hibbs moved and Bonney seconded that $30,000 be allocated for the acquisition of two buses for the handicapped and elderly. Motion carried unanimously. Assets of the proposal included: (1) Transportation is needed for these two groups. (2) The transit grant will not cover capital acquisitions. f. Mark Iy Neighborhood Center -- Bolnick moved and Stockman seconded that X15,000 be allocated for recreational facilities in the Mark IV/Willow Creek area. Motion failed with 5 opposed. ® .% Committee on Community Needs December 7, 1976 Page 3 3. Dennis asked that llauer as Chairperson write letters Proposals stating why they were or were not funded. agreement. 0 to all those who submitted The Committee was in full 4 lessathaneconsensus that the$50,000 allocated, 1the eexcess 1shouldabeareallocatedytoo Ralstone Creek. S. Hauer asked if there were any additions or corrections to the minutes of December 1, 1976. Bolnick suggested that a third rationale be added under item "e. Recycling and Energy Conservation" to read (3) The City's Comprehensive Plan Work Program discusses recycling and feasibility studies. This proposal will serve as a Pilot demonstration program. Stockman suggested that in item "f. Happy Hollow Park Expansion" a statement be added that the abstaining vote was cast on the basis of a controversy over the duel usage of the park for recreation and storm water retention. Dennis moved and flail seconded that the minutes be approved as amended. Motion carried. 6. Bonney moved and Bohlken seconded that the meeting be adjourned. Motion carried. Sandra S. {Vilkinson • PUBLIC MEETING COM 117TEE ON COMMUNITY NEEDS DECEMBER 81 1976 -- 1:30 p.m. CITY COUNCIL CHAMBERS COMMITTEE MEMBERS PRESENT: COMMITTEE MEMBERS ABSENT: CITY STAFF PRESENT: 0 CITIZENS PRrswr : 25 (not including CCN or staff) Hauer, Amidon, Bolnick, Hibbs, Stockman, Bohlken Bonney, Coogan Vann, Wilkinson, Berlin Bridgeman, Dennis, Hall, SUMMARY OF ITEMS DISCUSSED: I• Chairperson Hauer opened the meeting by saying that this was a meeting for citizen reaction to the proposed budget that the Committee will present to City Council. 2• Allen Wolfe, 1210 Grant Court, expressed his concern for the Ralston Creek area. He strongly advocated support of the pr for supporting the program. ogram and thanked the Committee He also expressed a need for a centralized downtown bus depot that would include a waiting area, restrooms and lockers. He mentioned that the Old Post Office might be a possibility. 3. Lorada Cilek, 404 Brown, expressed her concern for the youth of the community. She suggested a work program for juveniles that would not only benefit the community but would also help rehabilitate juveniles. She stated that she felt the amount allocated for the Mayor's Youth Program was a teribly small amount and she felt the money allocated for Old Brick might better be used for youth work. 4. Jen Madsen, 1315 Whiting Avenue Ct., expressed her disagreement with the Old Brick allocation. She and many others present were very distressed and upset at the idea of supporting the Old Brick issue. Committee members Hauer and Hibbs each voiced their strong opposing views about the project's feasibility, use, and urgency. Robert Dykstra, 314 S. Summit Street, and others present then voiced the positive aspects of historical preservation in general support of Old Brick. S. In answer to questions of why Happy Hollow and the Conklin shelter were not routinely funded through Parks and Recreation, the Committee responded that several citizens had expressed an interest in them as neighborhood improve- ment projects. C� Public Meeting -- CCN December 8, 1976 Page 2 • 6. It was explained that the Comprehensive Plan is funded because HDD mandates comprehensive program development and evaluation. 7. It was explained that the proposal from the Rape Victim included several ineligible items. P Advocacy Program worthy of some support and thus allocated ethe th1500. Ther felt the from those present that this There was much good. amount would be insufficient to do much good. 8. Several citizens expressed their disappointment that a Pool was not funded. They stated that there are help another public indoor swimming sources of r pool gto be builtailable The committee stated pthat ethere ady owere aalternate is planning to build a mentioning specifically that the school board pool in the future. 9. Jim Shank of Goodwill stated that $75,000 of HCDA funds were allocated for the Goodwill workshop program in 1975, fie said that he felt Goodwill was Still willing to develop programs for senior citizens and handicapped and the Old Post Office could provide the space needed. 10. Dennis moved and Hibbs seconded that the meeting be adjourned. Motion carried. Sane c ` •kinson —�--- ® 6 3C G c ECONQ,IIC DEW-LON-ENT _ C(D,,,IP Sh jp` F�STVE PLAN 1. What kind of economic development does Iowa City want? Flow much? what constraints should we put on development? 2. What do we have to offer? }that are our assets and how can we make the most of them? 3. What do we have working against us? Competition with other locations? How can we minimize these liabilities? 4. Should land be set aside for this purpose? If so, how much and where? 5- What amenities should be provided? Public and private? 6. What tools are available to use to attract and leverage investment? 7. Who will plan? 19110 will implement? Role of City (Council and staff), University, business community, Iowa Development Commission a- research b. publicity c. finance d- putting a deal together 8. Khat are the appropriate_ ` and necessary costs of initiating and carrying out an ongoing program of economic development in Iowa City? }yho should bear those costs? SEPARATING THE GOOD FROM THE BAD: RATING ASSESSORS' PERFORNUWCES IN ]975 by Steven Gold, Associate ProEesser, Department of.Economi.cs, Drake University. LETTER FROM VICTOR J. BELGER, IO'YA CITY ASSESSOR, PROPOSED BUDGET FOR 7.Avs 1977-1978; includes copy of proposed budget. NOTICE OF PUBLIC HEARING - BUDGET ESTINIATE Fy JULY 1, 1977 -- JUNE 30, 1978. A%qB q PROPOSED COM,RjNTIY DEVELOPNIEW BLOCK GRANT BUDGET T, SUMRY OF PROGR4S PROPOSED 2 %sq p 9 SEPARATING THE GOOD FROM THE HAD; RATING ASSESSORS' PERFORMANCES IN 1975 Dr, Steven Gold Associate Professor Department of Economics Drake University October, 1976 �01� GkF Od 2287 s 9 Assessors have a vitally important job, affecting the payments of every property tax payer. Although it is Probably widely understood that some assessors perform better than others, very few citizens know which assessors are the best and which the worst. This paper reports the results of the first study which ranks assessors according to how well they do their jobs. The major conclusions are as follows: -----There is enormous variation in the quality of assess- ments, with the portion of Scott County outside of Davenport having the best record and Ringgold County the worst. over- all ratings are shown in Tables 1 and 2. -----According to widely -used norms, at most 31 of the 118 assessment jurisdictions in the state (99 counties and 19 cities) can be said to have an "acceptable" level of assessment performance. Scott is the only county where assessment is "excellent.,-' -----Assessments clearly tend to be more accurate in cities and urban counties than in rural counties with small Populations. -----In every assessment jurisdiction except one (Cherokee County) there is a tendency to overassess low -value homes relative to high-value homes. -----Assessment performance was slightly better in 1975 than in 1974. This may be because all assessors were supposed to reassess property in 1975. 2 Table 1 Overall Ratings 1 Scott 2 Iowa City* 41 Hamilton 42 80 Bremer 3 Johnson 4 Lee 43 Emmet 81 Lyon Ames* 5 Polk 44 Crawford 82 Muscatine County 83 6 Newton* 45 Marshall 46 Clinton* Iowa 84 Hancock 7 Dubuque* 8 Kossuth 47 Dallas 85 Worth 9 Ft. Madison* 48 Montgomery 49 87 Wright Tama 10 Linn 11 Winnebago Buchanan 50 Cerro Gordo 88 Boone* 89 Oskaloosa* 12 Cherokee 51 Dickinson 90 Butler 13 Floyd 14 52 Jackson 53 Clarke 91 Madison Allamakee 15 Mills 54 Howard 92 Guthrie 93 16 Benton 55 Mason City* 56 Story 94 Decatur 17 Fayette 18 Buena Monroe 57 Plymouth 95 Des Moines County Vista 19 Black Hawk 58 Greene 96 Audubon 97 Union 20 Henry 59 Waterloo* 60 Cedar 98 Franklin 21 Sac 22 Warren 61 Pocahontas 99 Keokuk County 00 23 Cedar Rapids* 62 Chickasaw 63 anooe 101 Ottumwa* 24 Palo Alto Fort Dodge* 64 Winneshiek 102 Louisa 25 Clinton County65 26 M Marion 103 Clayton Sioux City* 27 65 Davis 104 Pottawattamie Washington 28 67 Jones 105 Harrison Grundy 29 Clay 68 Keokuk* 106 Mahaska 107 30 Dubuque County 69 Monona 70 Jasper Woodbury 108 Calhoun 31 Des Moines* 32 Paye 71 Delaware 109 Adair 110 33 Shelby 72 Osceola 73 Poweshiek Cass 111 Mitchell 34 Davenport* 35 74 Webster 112 Van Buren Boone Count 35 Adams y 75 Muscatine* 113 O'Brien 114 37 Humboldt 76 Sioux 77 Wayne 115 Taylor 38 Marshalltown* Carroll 78 Lucas 116 Wapello 39 Jefferson 40 79 Hardin 117 Fremont Ida 118 Ringgold Notes: * indicates Assessors. City Assessor; all others are County In case of ties, assessor with better coefficient of dispersion was ranked higher. 0 Table 2 Assessment Quality Rated on Three Scales County or City Accuracy Regressive Bias Overall Adair Adams 107 109 109 Allamakee 33 39 36 Appanoose 99 16 14 Audubon 86 98T 100 Benton 14 98 96 Black Hawk 22 16 --Waterloo 59 20 19 Boone 54 58 59 --Boone 85 13 35 Bremer 78 88 83 88 Buchanan 51 80 Buena Vista 15 47T 49 Butler 100 26 18 Calhoun 106 76 90 Carroll 79 110 108 Cass 108 B0 108 77 Cedar 62 110 Cerro Gordo 42 56 60 --Mason City 49 57 59 50 Cherokee 24 55 Chickasaw 6 12 Clarke 60 68 62 Clay 27 41T 53 Clayton 103 28 102 29 Clinton 35 103 --Clinton 43 14 25 Crawford 52 46 Callas 41 43 44 Davis 84 55 49 47 Decatur 97 84 66 Delaware 69 94 Des Moines 89 73 93 71 Dickinson 56 95 Dubuque 46 44T 51 --Dubuque 9 30 Emmet 39 10 7 Fayette 4 51 43 Floyd 20 36 17 Franklin 101 12 13 Fremont 117 90 98 Greene 117 117 Grundy 31 62 58 Guthrie 93 23 28 Hamilton 44 85 92 Hancock 92 40 41 Hardin 70 72 84 91 79 County or City 4 Harrison 1lccuracv Regressive — Bias Overall Henry 105 105 Howard 12 32 105 Humboldt 45 60 20 Ida 38 35 54 Iowa 55 27 37 Jackson 82 81T 40 Jasper 47 59 83 --Newton 64 77 52 Jefferson 5 11 70 Johnson 34 47T 6 --Iowa City 3 q 39 Jones 2 5 3 Keokuk 90 45 44T 2 Kossuth 98 67 Lee 18 l 99 --Ft. Madison 40 46 8 --Keokuk 6 17 42 Linn 73 66 9 --Cedar Rapids 11 15 68 Louisa 10 38 10 Lucas 102 189 23 Lyon 71 102 Madison B3 78 78 Mahaska 81 96 81 --Oskaloosa 109 106 91 Marion 95 81T 106 Marshall G5 67 89 --Marshalltown 32 63 65 Mills 36 41T 45 Mitchell 16 19 38 Monona 110 111 15 Monroe 75 64 111 Montgomery 80 29 69 Muscatine 48 50 56 --Muscatine 87 75 48 O'Brien 76T 74 82 Osceola 113 112 75 Page 76T 69 113 Palo Alto 26 31 72 Plymouth 19 30 32 Pocahontas S7 53 24 Polk 58 61 57 --Des Moines 13 2 61 Pottawattamie 23 33 5 Poweshiek 104 104 31 Ringgold 67 104 Sac 118 118 73 Scott 9 37 118 --Davenport 1 3 21 30 34 1 34 Ratings are based on normal residential deed transactions for 1975 as reported in the Department of Revenue's Real Estate Assessment Sales Ratio Study, Accuracy is measured by the coefficient of dispersion, which measures the degree to which individual assessment ratios vary from the median ratio. Regressive bias is measured by the regression index, which is t e ratjo of the mean to the weighted assessment ratio. This index indicated that higher -value property tended to be underassessed in every county except one, Cherokee. The rankings indicate the degree to which the index differs from 100, which represents no bias for or against high-value property. In calculating the overall ratin , the first two columns were weighted equally. T indicates that there was a tie. County or City Accy Re ressive Bias g s Overall Shelby Sioux 37 68 21 33 Story 88 86 76 --Ames 7 92 93 Tama 74 7 4 Taylor 115 97 87 Union 91 116 115 Van Buren 111 95 97 Wapello 116 113 112 --Ottumwa 96 115 116 Warren 28 107 101 Washington �9 18 22 Wayne 114 24 27 Webster 63 114 114 --Fort Dodge 61 87 74 Winnebato 21 70 63 Winneshiek 8 11 Woodbury 66 65 64 --Sioux City 112 25 103 107 Worth 94 25 26 Wright 72 71 85 94 85 Notes: Ratings are based on normal residential deed transactions for 1975 as reported in the Department of Revenue's Real Estate Assessment Sales Ratio Study, Accuracy is measured by the coefficient of dispersion, which measures the degree to which individual assessment ratios vary from the median ratio. Regressive bias is measured by the regression index, which is t e ratjo of the mean to the weighted assessment ratio. This index indicated that higher -value property tended to be underassessed in every county except one, Cherokee. The rankings indicate the degree to which the index differs from 100, which represents no bias for or against high-value property. In calculating the overall ratin , the first two columns were weighted equally. T indicates that there was a tie. C� 0 6 -----There was a strong tendency for areas with either good or bad assessment performance in 1974 to have a similar quality of assessment in 1975.2 -----In 11 of the 19 cases in which a county has both a city assessor and a county assessor, the city assessor has a higher ranking. Some of the material on which this study is based is necessarily quite technical. In order to increase the readability of this report, two appendices have been provided. One summarizes the structure of Iowa's property tax assess- ment system, and the other explains the measures on which the conclusions are based. METHODS EMPLOYED This study is based upon analysis of normal deed sales of homes in cities and towns during 1975 as reported by the Department of Revenue in its Real Estate Assessment/Sales Ratio Study. These points should be noted: -----Conclusions are based only on sales of homes, ignoring other types of transactions, such as sales of farms or busi- nesses. This procedure is used because home sales are much more plentiful, and therefore conclusions can be more certain. In nearly all jurisdictions, a substantial majority of all normal transactions are sales of homes. -----The Department of Revenue has eliminated many trans- actions from the sample which it considers abnormal, for example, sales between family members, forced sales, and 0 • contract sales. 7 -----Only 1975 sales were considered in making the rankings. However, 1974 assessment patterns and sales were also analyzed as an ancillary part of the study. Two aspects of assessment performance were considered: accuracy and bias between high- and low -value property. Accurate assessment entails making the ratio of assessed value to sales price equal for all property. In fact, in the most accurate county there was a nine percent deviation from the median ratio. It can be said in this case that there was on the average a nine percent error in assessments. In the average jurisdiction, this error was 23 percent. In Ringgold County, it was 87 percent. Fair assessment also requires that the ratio of assessed value to sales price be the same for high- and low -value property. To the extent that high-value property is underassessed, there is a regressive bias. Table 2 shows the rankings of each assessment tion on accuracy and regressive jurisdic- the composite bias separately, as well as how compo c ranking. Appendix B explains more precisely Y and regressive bias are measured, with examples. INTERPRETATION OF RESULTS The rankings reported here do not necessarily reflect the ability, effort, or honesty of the individuals presently assessors. A number of factors who are be kept in mind in assessing the results. 1. For seven assessors, 1975 was the first year in office. Most of them inherited positions in which their Predecessors had done a sub -par job. One year is not long enough to clean up a colossal mess. The seven relatively new assessors are in Calhoun, Fremont, Hancock, O'Brien, Sioux, Webster, and Marshalltown.3 z. In some cases, assessors do not have sufficient funds to perform their functions properly. The Conference Board which controls their budget sometimes starves them. 3. Outside firms have recently conducted major re- appraisals in some places, such as Iowa City and Johnson County. In these cases, the good ranking may not be due to the assessor's own efforts. 4. The difficulty of assessing accurately depends upon such factors as the rate at which property values are changing and the frequency with which sales occur, some assessors simply have tougher jobs than others. 5. 1975 is just one year, and some assessors may have simply been lucky or unlucky. On the other hand, there were not many big changes between the 1974 and 1975 rankings. Despite all of these caveats applying to particular cases, the rankings probably do in most cases reflect how well individual assessors are doing their jobs. POLICY IMPLICATIONS This study graphically demonstrates the need for reform of the property assessment system in Iowa. The present 11 0 E decentralized system does not provide good assessment in most parts of the state. state Stronger state power is needed in some form. A le takeover of the assessment function seems like function step, since property assessment is a technical there is no reason for local control, and modern assessment methods can more easily be implemented if jurisdictions are large. Opponents of this proposal make two arguments. First, there is a more personal relationship between assessor and citizen if control is local. Second, the assessor should be familiar with local conditions. Granting that the assessor must understand the local market for property, I see no reason why he needs to be appointed by a local board. resent, If a state takeover is too scary for the p another attractive option is to set standards for accuracy and regressivity, with removal from office the penalty for failing to meet the standards two years in a row. evels of financial support Failing even this, minimum l could be mandated by the State, with or without State financial contributions. Annual reassessments would also help. Another implication of the results is that consolida- tion of some assessment jurisdictions is advisable. The Task. Force appointed by Governor Ray recently voted in favor of a small step in this direction, proposing that IN to city assessors be eliminated. Since, according to this report, city assessors more often than not are more quali- fied than their county counterparts, the merit of this specific proposal is doubtful. CONCLUSION In this age when efficiency in government is highly prized but notoriously elusive, the assessment function stands out as one government activity in which it is quite feasible to measure how well officials are performing. Hope- fully in the future more attention will be paid to the data accumulated by our Department of Revenue. Until now it has been virtually ignored. The way in which the property tax is assessed is a disgrace. Since the property tax is not going to disappear (nor should it), it is incumbent upon the Governor and Legislature to deal with this issue in 1977. APPENDIX A: THF n TAX ASS 11 iV1 G('I In Iowa, property values for tax purposes are set by assessors, officials who are appointed by a Conference Board, a committee consisting of representatives of bodies which receive property tax revenue, such as cities, counties, and school districts. Recently the examination which assessors must pass before they are appointed has been stiffened, but most assessors hold their positions from a time when the exam was much easier. There is no requirement to appoint a person who has a relatively high score, and in fact there are said to be cases in which a Conference Board deliberately passes over the most -qualified candidates. Every other year the Department of Revenue issues equalization orders which attempt to assure that all classes of property in all jurisdictions are assessed at 100 percent of market value (or, in the case of farmland, 50 percent of market value and 50 percent of "productivity"). The Depart- ment of Revenue may order revaluations, but it has no authority to change property values within taxing jurisdic- tions within classes of propertv. Only the assessor sets these relative values, which determine property tax shares. It is these relative values with which this study is con- cerned. Each of the 99 counties has an assessor. In addition, 19 of the largest cities have their own assessors. Thus, there are 118 assessors. nr ENDIX B: TECHNICAL EXPLANATION12 An assessment OF MEASURES (AV) ratio (AR) is the value /of a ratio of the assessed piece of property value) to its sales price (MV = market Accuracy is measured by the coefficient Of dispersion, which is equal to the average deviation from the median assessment ratio, divided by the median assessment ratio. For example, suppose that there are 5 properties, each worth $50,000 (MV) and having assessed values (AV) of $30,000, $40,000, $50,000, $60,000, and $70 000 respectively., Thus assessment ratios would be 3/5 4/5 1, 6/5, and 7/5. The median assessment ratio is 1. The average deviation from the median AR is G 25 - 2/5 0+ 5 1/5 + 2/5 . Therefore the coefficient of dispersion (= avers tion/median) is 6 9e devia- tion/median) or 24 percent. This is very close to the actual median coefficient of dispersion in Iowa, which is 23 percent. If all property had the same AR, which would be perfectly accurate assessment this figure would be 0. Regressive bias is measured by the regression coeffi- cient, which is the mean AR divided by the weighted AR x 100. The mean AR is simply the average of each AR. The weighted AR is the sum of the AV divided'by the example, sum of the MV. For suppose that there are three properties, two of which have market values of $40,000 and assessed values of $20,000, so that AR �- The other property has a market value of $20,000 and an assessed value of $18,000, so 0 AR = 9/10. 0 13 Thus, low -value property is overassessed, since its AR is higher. The mean AR is + � + 9/10_ 19 633 . 3 - The weighted AR is 20 + 20 + 18 58 40+ 40+2 =1-60_ .58. Thus, the regression index is .633/.58 x 100 = 109, which is the average in Iowa. Note the large inequities in both of these examples and the fact that they fit the typical Iowa situation. The coefficient of dispersion and regression index are related although they measure different things. If the regression index is different from 100, then the coefficient of dispersion cannot be 0. But if the regression index is equal to 100, then the coefficient of dispersion could have any value. A situation in which the AR varied greatly but not systematically with MV would have a high coefficient of dispersion and a regression index equal to 100. Coefficient of dispersion Under 10 10-15 15.1-20 20.1-25 25.1-30 30.1-35 35.1-40 40.1-50 Over 50 TOTAL Number of counties 1 13 17 35 24 13 7 5 3 e Regression index Under 3.00 100-105 105.1-110 110.1-115 115.1-120 120.1-125 125.1-130 Over 130 FOOTNOTES e Number of counties 1 26 35 34 10 5 3 4 14 1. According to Henry Aaron's Who Pa s the Pro ert Tax? (Washington, D.C.: Brookings, 1975 p. 15, 'coe icients of dispersion of less than 10 are regarded as signs of administrative excellence while those between 10 and 20 indicate acceptable administration." 2. 11 of the 13 jurisdictions rated highest for accuracy in 1975 were among the 20 best in 1974. Likewise, 9 of the 12 most inaccurate were among the 20 worst in 1974. The carryover in regressivity bias was even greater. Analysis of 1974 patterns was done by one of my students, Howard Topping. 3. This information was provided by Michael Cox of the Revenue Department. Although he was very helpful in answering my questions, neither he nor anyone else associated with the Department suggested that Z do this study or any of the procedures used. • Y s Ur -r -Ip'_ Or CII y ,SSZZSS r� VrG "0'- -I- r6ELGER rOv"' CITY, lov" D4cember h, 1976 Crar ronference 9oaro linmt�er: bu, t'Ili1.1. find o r•vmn• tr'.e• -0 3,01) ""a Iowa Cit.•! Wass, 50 my 1977-78 eropo^ed so than. u}rer; :lrnr cn:g9 t.o t,}1e met,;, rce• I ^.trim on Fk• jnr• for the i am d°Ine this itrta.f. ?e"ember 20,4. 1915, a� �r.15PP}�,oatrftherdgnt Citi' civic Center•, •::r,r wi7.7. I have' a. had time to stud. Iowa MY askinr.',. a3ways' trier) to be ver• v thr. budget. The tot;;tl. amount to be rai.;rad3 conservative in than it ::as Inst dear, by taxation I hale is less offico les' DeOPlr, working for me n"u t, in ].e52. 1 dollht: that you :rill r than when I. took T b, -r• office. flnst, of them have doub.i.e-ind histue in any I bc,Iieve t•b':t in thin t:rn^ of office Uab]n,force See 1952. Tn m: office T irr:e o5 , experience is very in qualit:v not quant.it:y, arnl i u"ars of experience. I believe help is to nay a livim wa .,. believe the way to keep experinnre;? 3z "orlm;,In.`rsk. and for a mall. ratiseri.n ;a].e.ries, approximately l.f and t p dcnut.,Y, and w., ;or ether personnel. The i.htcc Lasinr fair to me baiies c,' Iowa a"" my employ and CrfY have n3'vd s been return, c;e hay" always: or, I anpreeiate: skandaid. „ ! rrorred to keep 1,2e o . it: very much. In He iI_ Ci f,'✓ / ae..^.sor Is p r= fi.ce Up } in the local. t:axat.iorr f•,ce o a high a "y:;tra is a very important; ce t'_ deter•mirle th,_ When yc 1 consider• Rriterp n ar'}'_1r't of Loxes ea::h i Id tnd fact that. cis- pa7` in :.xrs inl •r' ual a have. c yo" can ser-: the responsibility .rw!rss ai.r an,l kin; rug 1ahj,1 tre:ai•ment. for all t,�xPrYr';s is a Host. T am look'i nr, foI'ntrr'd to seeing :r nu on " ayei . of Ucr•.rntrr, at our sc}te_du7^r! hearing. 1, thr. 20th Sincerely yours, .I PLOr City. Assessor of Iowa 0 OWFICPI or CITY ASSESSOR v:Croi J. GEL -GER IVYJA CITY, IOWA City Assessor 0coutY Asses^or 1st Assistant 2nd Assistant Appraiser Extra Help Total Snlnr4,,-, Offi.re T:x;;end?b�r�:; '•'1or}cmen'.; Cor;�en�st.ian St:ppl+�s Board o!' Bn;rjq;{ Car Allowance E:caminin;, Board Assessor's School Court Cysts Telepnore .,roup Life Iorurance Blue Cross Total Total Bud;,et �stimatel Balance Ra -sed by Taxation Social Srnurity I P!s iiS Total: Soc.Scclirit;,- Ipr.,Z tort Liability Total Budget .. timate,' Balance .Jaised P7 Taxation Is 1975-77 1977-78 22,0'0 22,800 ' 17,720 ' 18,32b 15, °!+o 16, 7h0 15,81,0 16,020 15,300 16,200 h, 250 90, 970 i, 000 9� W, 3,500 Mona_ 2,000 3,(MO 3,000 3,boo b, 200 500 500 60 60 1,200 1,200 3,500 3,500 1.1,00 1,b00 2,500 2,000 3,000 3,600 21 0 109,830 115,54b 7,000 12,000 , 7, mo 6Y000 5 500 5,500 i25� —11 —, Wo None 172;3-5o Mone T27 OTI 7,000 12,000 115,330 11 0�i I... e(neW F.,., 1611-613 NOTICE OF PUBLCC HEARING BUDGET ESTID'IATE Fiscal Year .luly 1.1977 -June 30,19'78 ASSESSOR of,Ckmm Iowa City, Iowa tlr!/City of_.. ------------------------------- The Conference Board of this assessing jurisdiction will conduct a public ]tearing on the proposed 1977-78budgetat Iowa City Civic Center, Iowa City, Iowa January 11, 1977 beginning 7.30 on ------------- ------------- ----- gat_ -- o'clock ...p..m. At the public hearing, any resident or taxpayer may present objections to, or arguments in favor of, any part of the propose(] budget. Thi:; notice represents a summary of the supporting detail of budget receipts and expenditures on file with the Conference Boar(] Clerk. Copies of the Supple- mental Detail (Schedule 673-A) will be furnished any taxpayer upon request. December 20, Victor J. Belger - -. 1976 /s/ --- --- -------- ------- ------------- -------------------- Clerk BUDGET ESTIMATE SUMMARY FUND (Use whole Dollars) 1. Assessment Expense EXPENDITURES FOR YEAR Estimate`) cash Reserve 7/1/78 Estimated Balance and All Other Receipts (12 mos.) Estimated Amount (C+D — Et To Be Raised By Taxation (12 mos.) 1975-76 Actual (I2 mus.) 1976-77 Actuni and li:aim;tted (i:: moa.) 109,830 aal 1, 197 Y June :111197 I'ro osat , P (1L mos.) 101,3h6 115,5hh -- 12,000 103,5hh d. F.I.C.A. (Federal) h,536 7,000 6,000 _- -- 61000 3. I.P.E.R.s. (State) 2,02 5,500 5,5o0 -- -- 5,5oo -1. Special Appraisers none 10,000 none - _ I none i. Emergency none none none _-- none G. Total 108, 35L 132,330 127, 01A -- 12,000 115,OLh Taxation Rate per $1000 Valuation — $ INSTRUCTIONS Only the notice and budget estimate summary are to be published. Schedule 673-A Supplemental Detail is to be completes] before transferring details to Form 673 and to provide copies for any inter- ested taxpayer and for attachment to certified budget copies. File one copy of the proof of publica- tion with the county auditor. Amounts published in colunul C control expenditures and represent maximum expenditures authorized by law for'certification. ENTRY RECORD OF CONSIDERATION AND FILING OF ESTIMATE On December 20, 19 76 ., the Conference Board met to consider and approve for filing an(1 publication the proposed budget for the ensuing year. A quorum was present. The Conference Board fixed the time and place for the public hearing on _.._January 11, 19 Z?_-.. at ---- 7 30..-- o'clock ...... p.m. at ..... -.... Iowa City Civic Center --------------------------- — ---------- Iowa City, , Iowa Johnson County, lew:1. The Clerk was directed to publish the notice ands mat Isummary is required by law. j n `\L Clerk _ - - -, L-11L.I 1 ... �..__�'.lC.l i HCl l i dl�L. Chairman PROPOSED COMMUNITY DEVELOPMENT BLOCK GRANT BUDGET URBAN RENEWAL CODE ENFORCEMENT HOUSING REHABILITATION RALSTON CREEK JOHNSON COUNTY ASSOC, OF RETARDED CITIZENS CONKLIN LANE SHELTER COMPREHENSIVE PLANNING OLD POST OFFICE - MAYOR'S YOUTH PROGRAM RECYCLING/ENERGY CONSERVATION HAPPY HOLLOW PARK RAPE VICTIM ADVOCACY PROGRAM OLD BRICK BUSES FOR THE HANDICAPPED AND ELDERLY CONTINGENCY ADMINISTRATION TOTAL 3RD YEAR ALLOCATION $412,200 15,000 350,000 500,000 !;L 50,000 4,500-, 130,000 250, 000 3, 000 50,000 50,000 1,500 40,000 30,000 14,800 160,000 $2,061,000 12-7-76 SUHNIAlY OF PROGRMI'S PROPOSED 1. Urban Renewal -- $412,200 is set aside to fulfill HUD requirements mandating urban renewal closeout as soon as possible. Following the May, 1976, court decision, HUD decided to hold back 20% of our Block Grant allocation unless we demonstrated active efforts to closeout the R-14 project. After several discussions, we agreed to utilize 20a of the first three allocations for R-14 land acquisition. We are committed to fulfill this agreement. 2• Code Enforcement -- $15,000 is allocated to continue the minimum housing code systematic inspection program. Since the inception of the program last January, 4111 housing units have been inspected in the core of Iowa City. The following are included in next year's program plans: a. reinspecctions will be needed for structures cited to make repairs, to restore decent, safe and sanitary housing conditions. b, a 2rograrn will be developed to systematically continue the inspection process throughout the city. C. expansion of target area should be considered and if an environmental review shows a beneficial impact by continuing the door-to-door inspections, then this too should be carried out with third year funds. 3. Housing Rehabilitation -- $350,000 is allocated to neighborhood improvement/ housing rehabilitation activities and success is expected . The program has been soundly developed . The goals of this program are similar to those of FUD -- to improve living environments for low and moderate income families and to provide more decent, safe, and sanitary housing. To continue plans and expectations, a good sized budget is needed during the third CDBG year. This allocation will provide approximately 30 grants to homeowners, 30-50 loans (depending on how the loan program develops), and $90,000 for site improvements, such as alley, sidewalk, or street repairs. 4. Ralston Creek Flood Control -- $500,0 has been set aside to start implement- ing projects expected to be included i00n the June 176 Powers -Willis report. It is proposed that two dams be constructed east of Iowa City (in the Scott Boulevard area between Court Street and American Legion Road) to control watershed of the southern branch of Ralston Creek. Powers -Willis gues-timated the project cost to be $665,000, but when questioned by CCN members, admitted the figures were very soft. The committee reduced the amount to Ss00,000. 5. J.C. Association of Retarded Citizens -- $50,000 was requested for land acquisition for a retarded citizen center. In the past the Nelson Adult Center has provided day care and planned activities for retarded adults, but in less than appropriate accommodations. An architecturally barrier -free structure is needed. The JARC (non-profit organization) will be able to construct the building if land acquisition costs are met. -2- 6. Conklin Land/Hickor Hill Park Shelter -- $-4,500 was requested by the Parks and Recreation Commission to build a shelter -providing restrooms and running water to the area -- at the north entrance to Ilickory Hill Park. The Camp Fire Girls have raised $1,200 in hopes that the shelter would be constructed. Longer term activities could be planned for the park if these facilities were available (e.g., camping). 7. Comprehensive Plan -- $130,000 has been allocated for the final year compre- hensive plan activities including completion of the document. With citizen input and background technical reports in hand, a year of policymaking is ahead if the City Plan and new zoning ordinance are to be adopted by June, 1978. Also, funds are included to continue support to Johnson County Regional Planning Human Needs research. B. Old Post Office Acquisition -- $250,000 has been allocated to acquire the old post office structure for renovation into a senior citizen's center. Developing project site plans suggest a complex of facilities, including housing, commercial, and recreational facilities. The post office structure would be the community center of activities and organizations serving elderly citizens. g. Youth Program Mayor's was set aside to fund a supervisor for the summer program. CCN members were very supportive of the program and wanted to assure coordination of Mayor's Youth Program with CDUG projects such as Ralston Creek clean up, playground equipment construction, neighborhood clean up efforts. The $3,000 was set aside to support the proposed idea. was 10. Rec clin Pro ram and Ener Ciche Iatil0 OOOspecisltotemploy a000ll ndividualarked for environmental issues of which (1) , to work specifically on energy conservation issues and the development of a recycling program, and (2) $40,000 is for implementation of the recycling program. Iowa PIRG research indicates that of the several types of recycling (labor intensive, capitol intensive and energy intensive), labor intensive programs are less expensive and could be feasibily developed in Iowa City. Although CCN members favored the labor intensive approach, they indicated a feasibility study could be done with $40,000 if the former appeared to be an inadequate solution. 11. Happy Hollow Park Expansion -- $50,000 is the amount earmarked for park land acquisition. Although there was some committee division on whether the land should be used for both watershed control (Ralston Creek project) and recrea- tional activities, the committee has set aside funds to acquire the land for additional open space per northside neighborhood requests. 12. Rape Victim Advocacy Program -- $1,500 was set aside for workshops, printing costs and publicity costs. Several rapes occurred just last week. CCN members were sensitive to the problem and had received numerous letters (13) and phone calls urging financial support. The $1500 will be used by the Women's Resource Center and our Police Department. -3- 13. Old Brick -- $40,000 was ullucatud to bogin rehabilitation work for Old ISrick. Phis tropic W. very, very controversial. The stoney would be used to attract a matching grunt of preservation funds, after which the total be used for exterior rehabilitation and interior preparations would for occupancy. 14. Buses for the Haition ndica ed and Elderly for one or two vehicles suitable for transpo)rtting.000 hVwheelchairas set doccupants.e for There is concern that adequate funding would be available to insure program success. By utilizing CDBG funds for vehicle acquisition, other funds can be reserved for operating costs. INFORMAL COUNCIL DISCUSSION DECEMBER 20, 1976 1:30 P., -,I. IOWA CITY CITY COUNCIL INFORMAL 0OUNCIL DISCUSSION: December 20, 1976 at the Conference Room at the Civic Center, 1:30 P.M. COUNCILMEMBERS PRESENT: Neuhauser, Balmer, Perrot, Poster, Selzer, Vevera, deProsse. Absent; None. STAFFMEMBERS PRESENT: Berlin, StOlf"s, Kraft, Morgan, Vann. Mayor Mary Neuhauser presiding. ZONING APPLICATIONS -Senior Planner Don Schmeiser was present for discussion. A. Auditor's Plat 32. Was added to the agenda by the legal staff. Res- olution spells out that it does not fulfill the requirements of the subdivision plat. AGENDA Item F14 -City Manager Berlin explained that the same heads would be for the used signals, but new arms, etc. He advised that D.O.T. will not participate in funding of the Wardway intersection until there is a definite decision on 518. ( Item N3c-Council will decide later if they want to do thisnaylL-ng Item as an assessment project, paid for by property owners. _ 1119 -The City Manager advised that staff had been working on this for a long time. It was noted that the signs for the University would be lighted. The City Manager was directed to investigate further concerning lighting, size, conflicts with the sign ordinance, and whether or not they are near residences. Item N315 -Councilman Selzer requested that minutes from Boards and Commissions be more Item current. #4b -Council discussed the naming of parks. Clerk Abbie Stolfus advised that there is a policy. Item N10 -The City Manager answered several questions concerning the Mass Transit Grant application, advising that BC/BS covers a 2 year P_&r1_0a. No income_from bus advertising is shown. The City Manager was asked to investigate a difference between the memo and the 1st sheet of the application. lie advised that a senior driver will assume responsibility for operations supervisor, this will increase Item not the number of employees in the transit division. N16 The City Manager was asked to check the wording in the Code of Iowa in regard to the use of the word, 'estimated'. Item 6`17-A change in the In -Bus Advertising contract was noted. The of the employees City will not be changing the cards. Council discussed of use unrentedcontrac spaces by the City. Vaughn from "Communications" agreed. The contract will be modified Item to reflect this. Nab -Concern was expressed over statement in Parks F, Rec. Dec. 8th minutes that residents could not get on the Council Agenda. It was pointed out that any resident can speak during Public Discussion at any meeting. The City Manager presented the reasons for hiring the Special attorney now. The Schlaegel land mentioned is adjacent to Hickory Hill Park. It is budgeted under HCDA. Page 2 -Council December 20, 1976 Council Discussion AGENDA CONTINUED ' Item #21/22 -At next Monday's informal meeting, the provisions that the Engineering Staff is making to eventually connerr t,luce,rin___AY_C UQ_t.,_ will be discussed. Several Councilmembers agreed that there be a public hearing. Item #3b -Sturgis Corners is where Wend should discuss maintenance s Hamburgers will be. Council and staff of the strip along the river, and who should own right-of-way along the river, with the Riverfront Commission. The staff Item #20 -The legal department will be asked 'whether the City or the Local Public will present information on this at an informal meeting soon. Agency owns Block 82. The item will be taken off the agenda this week. Item #3b -Housing Commission Nov. 17th minutes-Housinv Commissioner Bob Hibbs was asked how the Commission was going to provide housing for Section 23 recipients who cannot afford to pay the fair market rents under Section 8. Hibbs replied that hopefully the fair market rent structure will be re- viewed after January 20th. It was pointed out that Seydel had discuss- ed the problem this morning with Congressman -elect Leach. COUNCIL TIME Several Councilmembers were opposed to the City Manager's request as outlined in his memo of December 15th. He asked to submit an application to the Inter- national City Management Association to be a member of the second Euro can Project Team. The visit would be in March when the City will be busy with urban renewal project. It was noted that it was vital to oversee the budget, etc., because of the changeover in the Finance Department. The letter from University President Boyd, as received by Council was discussed. It was suggested that a letter be written saying that a study would be inappropriate because of Council's decision made last week. The Mayor advised that an answer had been written saying these things. The City Manager had met wi.th Boyd this morning. He would be pleased to have plr. staff. Zuchelli and our staff work with their Mayor Neuhauser noted appreciation of Carol's memo identifying i.ssups as a result of Council's meeting on City Goals and Objectives. The City Manager outlined the Snow Policy as follows: The Public Works Department will exercise judgment. They w ll salt and sand, depending on conditions, the arterials, the bus routes, the hills, but not routinely salt and sand level residential streets; if there are extreme conditions, they will be. There were no objections from Councilmembers. Veenstra and Kimm and Public Works have discussed the Inflow/Infiltrati.on Analysis and possible locations for the Treatment Planr,. presented to Council later. A short status report will be Mayor Neuhauser restated the understanding the Council would have with the Chamber of Commerce concerning membership. All agreed that the City would pay for the maps and there would be staff people on the committees but they would not vote. A resolution will be presented later. ( She presented a list of questions on economic development as discussed with the Chamber and University, to get people interested in the ideas. She had discussed these with Zuchelli who will have a confidential memo for Council sometime in January. The City Manager noted that these questions provide a framework within which to discuss these matters during the '78 budget discussions. Page 3 • • Council Discussion December 20, 1.976 Mayor Neuhauser explained the reason For the article in the packet about making New York smaller. It had great applicability question of e looking, at a City as two parts, to Iowa City in that the wholeother the eone as the political city and the conomic city, and in order to maintain the services and fuctions of city government, you have to have an economic city. COMMITTEE ON COMMUNITY NEEDS RECOMMENDATIONS FOR FY 178 CDBG BUDGET The Mayor noted that the report on the proposal for the 178 budget for use Of Community Development Blook Grant allocation of $2,061,000 would be given by Andrea Hauer., CCN Comm. Chairman. She gave an explanation of each program, as explained with the memo of 12/9/76. The recommendations are as follows: Urban Renewal Code Enforcement $ 412,000 Housing Rehabilitation 15,000 Ralston Creek 350,000 Johnson Co. Assoc. Retarded Citizens 500,000 Conklin Lane Shelter 50,000 Comprehensive Planning 4,500 130,000 Old Post OFfice Mayor's Youth Program 250,000 Recycling/Energy Conservation 3,000 Happy Hollow Park 50,000 Rape Victim Advocacy Program 50,000 Old Brick 1,500 Buses for Handicaoned and Elderlv 40,000 Contineencv 30,000 Administration 14,800 160,000 $ 2— 0 O It was pointed out that Comprehensive Plan Staffing is in addition to the city's financial obligation to Johnson County Regional Planning Commission. Mayor Neuhauser made a general observation. She is not very optimistic about Community Development being renewed in the same form. If we retain the funding in the original program, that is as good as the City is going to get. She asked that, given that, or given the fact that it might be worse, had the commift-e considered this, making the recommendations for one year -one shot programs. Hauer replied that it was one of the criteria they used for making decisions. Council discussed the Mayor's Youth Program, Energy Conservation, and Old Brick. James Anderson, James Harris, Atty. John Nolan, William Dennis Stockman (PF,R) and Bob Hibbs (HC) (CCN), Flo were present for discussion of OldBim, Concerning buses for the elderly, Don Schaefer said the State graut'Sri1_l not provide for capiial outlay matching funds for over $2,000. UMI'A will not consider grants unless there is transit consolidation for this-arc his area. Council- man Balmer requested an update on the previous year's program. Mayor Neuhauser expressed concern over the Ralston Creek funding. Council discussed funding, and the basic intent of the IICDAprogram. A memo on the breakdown for $160,000- Administration, was requested. City Manager Neal Berlin advised that as Council was not on schedule, the exec- utive session for evaluation of the City Manager would be rescheduled. FY '77 BUDGET AMENDMENTS Controller Debbie Rauh explained how the year-end balance is decided. The Perpetual Care fund will be replaced bh one transaction, Page 4® Council Discus— sion • December 20, 1976 The City Manager explained that the budget amendments were coming Year. so Council could sec what the financial situation was before the the FY '78 budget. lie noted that the Appeal Board did earlier in the being prudent, and this penalize us Y got into for the bud et.was Year the staff will try to stayunder last year for allow for union negotiationnots t' at in computing the 7$ limitation. transferred in from the men the Year-end balances, you have to general fund balancem says 'fund balancer, it means Councilman Perrot suggested using Program, but coming u t the $106,000 Mass Transit Grant to expand the sanitation g P with additonal revenue£rom increase in charges � Other tion, instead of reducing the mass transit deficit in the budget. maintain the level of service, g for FY 77 stated that the maintenance building was not adequate The City Manager buses. He also noted that to keep under the 7% increaserallowedin ' that the proposed increase inrty g of the increases. Perret asked for informationaon,ycostsill ot even meet thefor FY 7g in having service until 10 pM. collective Bargaining with Council at the next informal me City Manager�notedmechanics and problems involved meeting, that this would be reviewed Mayor Neuhauser suggested that the garbage will a creases in other services. Council was unanimous that they would maintain the six services at pay for itself, not permit the this would be to have at the present level of service., have a fee for garbage She said the only wa b collection. Y to do The City Manager presented a synopsis of comments from staff evaluations of the City Manager, for the Council to use with their discussion later. Mayor Neuhauser announced that the Iowa Cit Board Ne Supervisors and City of Iowa Cit y Community School Board- s Conference Board Meetin Y Council would now Johnson County g• Adjourned, 4.25 Pii. go into session for Council reconvened in informal session at 4:40 P.M. seed by Perrot to adjourn to exeCAt' It was moved to the Pates and Recreation Commie- ion.iye_-es�n_for d' �y Foster and Foster, Neuhauser —al cion of an Perrot and Vevera Upon roll call Balmer !�`�-B�t Selzer voting tno!. voted a e�. deprosse, Meeting adjourned y Motion carried 6/0, 4:30 PM. Tape recorded on Reel 842, • INFORMAL COUNCIL DISCUSSION DECEMBER 20, 1976 11:30 A.M. INFORMAL COUNCIL DISCUSSION: Held at Highlander Supper Club at 11:30 A.M. COUNCILMEMBERS PRESENT: Neuhauser, Perret, deProsse, and Balmer. Foster, \'evera, Selzer STAFFMEMBERS PRESENT: Berlin, StOlfus, Schreiber OTHERS PRESENT: Four members of the news media. Congressman -elect Jim Leach and th ree of his sta£finembers. Mayor Mary Neuhauser started the discussion n6t'ing her concerns with 1 Federal legislation mandating costs on municipal Reenactment of ) the Community Development Act a P governments, and 2) criteria. formula using rational Councilman Perret pointed out the differences in the definiti Metropolitan Statistical Aon of a Standard O.M.B. Area according to the Bureau of Census and Congressman -elect Leach advised he would be working with Congressmen Clark and Culver in setting up a computer system which would availability of Federal Programs. list the Councilman Balmer asked if Leach had discussed the Old Post Office with the staff and was advised that h on solar energy. e had. There was some discussion on the direction energy conservation policies. There might be an emphasis Councilman Selzer pointed out that according to a survey of the Chamber of Commerce, the X11 problem is the quantity of Federal paperwork. He also commented on the Right to Work Law, and stated that the Davis -Bacon Act was outdated. Mayor Neuhauser described her plans for a meeting of the Mayors of the First District to discuss problems. They would formulate an agenda and meet with Congressman -elect Leach later to discuss these problems. Councilman Balmer questioned if Leach had any comments on Revenue Sharing. Leach thought that Revenue Sharing would be maintained, but not at an advanced level of funding. Councilman Perret called attention to the Johnson County Regional Planning Commissions demonstration grant for co-ordinating specialized transit System for the handicapped and elderly. After further general discussion, the luncheon and meeting were adjourned. -5-% ® .0 IOWA CITY CONFERENCE BOARD DECEMBER 20, 1976 Iowa City Conference Board: Met in the Conference Room at the Civic Center on December 20, 1976 at 4:30 P.M. Members Present: Schoolboard: Cazin, Timmerman, Powell Johnson County: Donnelley, Sehr City: Balmer, deProsse, Foster, Perrot, Neuhauser, Selzer, Vevera Staffinembers Present: Berlin, Stolfus, City Assessor Vic Bolger As a majority of members of the Johnson County Board of Supervisors and the City Council were present, it was moved by the City and seconded b the meeting be convened. Motion carried unanimously, y the County that City Assessor Vic Bolger answered questions on his budget as presented. It was moved by the County and seconded by the City to approve the budget and set Public hearing on it. (January 11, 1977) Motion carried unanimously. Bolger asked that the date of pay be designated as the 1st and 16th of every month, It was moved by the City and seconded by the County to so designate - Motion carried unanimously. Bolger advised that there was a vacancy on the Board of Review, to be appointed by the City and voted on by the Conference Board, The City members decided to reappoint Gene Schlaegel. It was moved by the City and seconded b y the County to reappoint Gene Schlaegel to the Board of Review- DIotion carried unanimously. In answer to Councilman Perrot's question, Mr. Bolger advised that the City Assessor's office had been attending schools for setting of It was pointed out that the Iowa City assessor ranked #1 of all City Assessors in the State and the County Assessor was H3 in the State asgoals and objectives. equitability of the quality of their assessments. It was moved bas the County and seconded by the City that this statement be made a part ofet:he minutes. Motion carried unanimously. It was moved by the City and seconded by the County that the meeting be adjourned. Motion carried unanimously, 4:40 P.DI.