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HomeMy WebLinkAbout1983-07-05 Bd Comm. minutesMINUTES OF THE IOWA CITY MUNICIPAL AIRPORT COMMISSION June 16, 1983 Iowa City Civic Center Members Present: George, Saeugling, Schmeiser, Redick, Tiffany Staff Present: Zehr, Brown, Wright Guests Present: Charles Neuzil, Helen Jones, Dick Blum Chairman George called the meeting to order at 7:40 p.m. Attendance and guests were noted. The minutes of the May 12 meeting were considered and approved. Manager Zehr presented the bills for the month, which included $8,700 for the painting of the airport hangars and shop building. The bills were approved for payment as presented. Zehr addressed the subject of the tall structure overlay zone and endorsed a suggestion to include the Universal Code in the list of prohibited uses which are enumerated in the proposed ordinance amending Chapter 8.10, The Zoning Ordinance of the Municipal Code of the City of Iowa City. The Universal Code would prohibit any use with a requirement of less than 50 square feet per person. Mr. Schmeiser i asked for a summary of the Universal Code and wondered especially if camp grounds fwould be prohibited. A lengthy discussion ensued regarding implementation of the ordinance. As a result, Tiffany moved and Schmeiser seconded to add to the last sentence of paragraph (a) on page 6 of the proposed ordinance, "One executed form set (four copies) of FAA Form 7460-1, Notice of Proposed Construction or Altera- tion, shall be sent to the Chief, Air Traffic Division, of the FAA Regional Office in Kansas City, Missouri, and one copy to the Iowa City Airport Commission." The motion was approved unanimously. i Moving to Item 3(b) of the agenda, Zehr reported the painting of the airport buildings to be SOZ complete. He has received no new requests for T hanger space and will check with the insurance company about the possibility of using such space for the storage of items other than airplanes. i Zehr then discussed communications he has had from Mr. Bill Newbrough, Director of the Television Development Association of Iowa, who proposes to build a new tall television broadcasting tower in or near Johnson County. Zehr displayed a f map which showed the location of the proposed tower. Schmeiser suggested Zehr write a letter to Mr. Newbrough explaining that the tower will probably not be approved by the FAA. I Noting that this meeting would be the last for Commissioner Jan Redick, Chairman George stated that current and past members of the Commission appreciate her i contributions and presented her with a plaque recognizing her years of service. Zehr explained the boiler at the airport is near failure and needs retubing. He has received an estimate of $3,500 for the repairs and was instructed to proceed with the project. Zehr then reported on his attendance at the AAAE Conference, where he presented information about ultra -light aircraft and facilities which are developing for same. The meeting was adjourned at 9:05 p.m. Recorder: Priscilla Wright ,a 8/ MICROFILMED BY I JORM MICROLAB y CEDAR RAPIDS -DES 1401NES r 0 JhC9) MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION ANNUAL PROGRAMMING INPUT FORUM MARCH 10, 1983 - 6:30 PM CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Ehninger, Eskin, Johnson, Madsen, Terry. MEMBERS ABSENT: None. MEMBERS EXCUSED: None. OTHERS PRESENT: STAFF PRESENT: Bill Blaugh, Karen Kalergis of Hawkeye CabieVision. Shaffer and Helling. I l{ {, MICROFILMED BY +j iJORM MICROLAB ; CEDAR RAN DS•DES MOINES J II RECOMMENDATIONS TO COUNCIL: None. MATTERS PENDING COUNCIL -COMMISSION DISPOSITION: Government Channel 29 guidelines. I MEETING CALLED TO ORDER: Meeting called to order at 6:30 P.M. MINUTES None. f SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN: This was an open forum conducted to allow citizens to have input into the BTC and Hawkeye CabieVision on any cable -related programming. Two persons wanted the Nashville Network in Iowa City. Several persons wanted CNN in Iowa City. The quality of the weather channel was complained about. There were two requests for the foreign language service Telefrance. Hawkeye CableVision was to bring SNC (Satellite News Channel) to Iowa City i instead of CNN. The two way capability of the institutional network will soon be in operation. ANNOUNCEMENTS: Terry stated the purpose and intent of the Annual Cable Programming Input Forum and the BTC and proceeded to open the meeting up for questions from the floor and from viewers at home. ANNUAL CABLE PROGRAMMING INPUT FORUM: Two persons inquired about receiving the Nashville Network. They also inquired if it was possible to pay for such a service with a monthly fee. I l{ {, MICROFILMED BY +j iJORM MICROLAB ; CEDAR RAN DS•DES MOINES J II BROADBAND TELECOMMUNICATIONS COMMISSION ANNUAL PROGRAMMING INPUT FORUM MARCH 10, 1983 PAGE 2 Hawkeye CableVision answered that the product had not been evaluated yet and that it may be available in six to twelve months time. This would be a free channel service on the basic service network. There were several questions asked about CNN. Will the proposed rate hike include CNN? One subscriber called and said that he had cancelled HBO because CNN was not available. Several questions and complaints were received about the quality of the Picture on the weather channel. There were two persons who called and requested the Telefrance foreign language channel service. In addition Mr. Dudley Andrews presented a request in person that Telefrance be added to the cable service in Iowa City. Hawkeye said that they would give this prompt attention. There were questions fielded about whether or not a news channel service was being contemplated. Hawkeye CableVision talked about bringing SNC to Iowa City. There were questions received about the quality of the "Pass the Popcorn" program. There were questions received about any discounts for the amount of time the system is down in Iowa City. A response was given that after any 24- hour failure of the system there is a rebate due subscribers. There were several qustions about why some of the songs on MTV were not in stereo. Hawkeye CableVision responded by saying that there are brief blank spots on the MTV service for local commercials to be added. There were several questions raised regarding how citizens could have input into the channel choices that are made for whatever programming is offered in Iowa City. Hawkeye CableVision had available visual aids to show what programs are received in Iowa City and which we do not receive in Iowa City. It was explained that the local manager could make decisions but that usually corporate headquarters had some voice in these decisions. The 8TC also requested that persons with interests in certain cable programming being offered also attend the BTC meetings every third Tuesday. Hawkeye also explained about the Community Program Grants available through their community programming center and urged producers to apply for these grants. The caller asked why 35 channels were available in the Iowa City system and not 30 or 40. The design of the system was explained which now results in the 35 channel availability. Several callers asked about the Disney Channel. Hawkeye CableVision gave no response as to when this program would be available in Iowa City. A caller asked if any American League baseball would be available over the cable system this season. Hawkeye CableVision's response was that no satellite now carries any American League baseball. W—D ,( MICRDFRMED V I iJORM MICROLAB i CEDAR RAPIDS -DES MOINES J ■ a BROADBAND TELECOMMUNICATIONS COMMISSION ANNUAL PROGRAMMING INPUT FORUM MARCH 10, 1983 PAGE 3 Hawkeye CableVision was questioned as to what they do with the comments that subscribers make on their bills. Hawkeye responded that subscriber comments are noted and filed by their agency. Another call questioned receiving a better schedule for Hawkeye CableVision programming. Hawkey responded by saying that the Press -Citizen will soon be carrying MTV listings and that a TV guide will be expanding and help to resolve this problem. Questions were directed toward Hawkeye about the institutional network. Hawkeye explained that the two way capability of the institutional network will soon be in operation and that addressable two way converters may not be far off. A final question pertained to the means of finding out what channels are and are not available by satellite here in Iowa City. Drew Shaffer said that he would make that information available outside of his office by posting it. ADJOURNMENT: Moved by Madsen, seconded by Johnson, to adjourn. Approved unanimously. Meeting adjourned at 8:30 P.M. I Respectfully submi I wilIiam Drew Shaf r Broadband Telecommunications Specialist • I i i i I i /07 AZ MICROFILMED BY Oil :.JORM MICROLAB f CEDAR RAPINSOES'NOINES r 1 MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION APRIL 26, 1983 -- 4:00 P.M. CIVIC CENTER CONFERENCE ROOM MEMBERS PRESENT: Ehninger, Johnson, Madsen, Sigrin, Terry MEMBERS ABSENT: None MEMBERS EXCUSED: None OTHERS PRESENT: Susan McGuire of Access Iowa City; Susan DePrenger and Connie Tiffany of the Iowa City Public Library; Steven Brown of Student Publications Inc.; Garry Sanders, Community Producer; Paul Morris and Sue Swift, Interns for Hawkeye; Ken Harris; David Pierce; Bill Blough, Karen Kalergis and Rick Hyndman of Hawkeye CableVision STAFF PRESENT: Shaffer, Brown, Helling RECOMMENDATIONS TO COUNCIL: None. RECOMMENDATIONS TO CITY MANAGER: The BTC unanimously passed a recommendation to the City Manager stating that the Commissions policy with regard to the condition of the equipment that Hawkeye owns be: that the Commission require Hawkeye available in working condition at all times as a minimum the equipment promised in the franchise (or its equivalent substitutes) 100% of the time. Administration of this goal shall be left to Hawkeye. That the Commission put the company on notice that it is the Commission's intention to enforce Section 14-75(d)(3) by recommending to the City Manager, in the event of a failure by the company to comply with the minimum equipment standards, that the security funds be used as necessary. MATTERS PENDING COUNCIL -COMMISSION DISPOSITION Government Channel 29 guidelines. MEETING CALLED TO ORDER: Meeting called to order at 4:08 P.M. MINUTES: Moved by Johnson, seconded by Madsen, to approve the minutes of March 10 of the Manager BTCular meeting. to assistfthesCgitysted Manageadding quicklyndation to identifyingthe CRTC recommendations pertaining to him. Unanimously approved as amended. SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN: The Letters toTthe Mayors of University ty Heigr. Mike hts naCommission. and Coralville have been sewas welcomed to the byby the BTC to encourage a sharing of costs associated with local access that are of ia0.z kr' i(! ( MICROFILMED BY I !JORM MICRO_ LAB I CEDAR RAPIDS -DES MOINES- r BROADBAND TELECOMMUNICATIONS COMMISSION APRIL 26, 1983 PAGE 2 benefit to all three communities. Susan McGuire of Access Iowa City complimented the BTC for their work regarding Senate Bill 66 and announced the Mayor's declaration of May 2-8 as Access Week in Iowa City. Mr. Gary Sanders, producer of the local program "Pass the Popcorn" presented several complaints regarding the technical deficiencies of some of Hawkeye's equipment, the need for more publicity and advertising for local programs, and not having his show cablecast at the designated times. Johnson suggested a meeting with the local media, Access Iowa City, Hawkeye and other groups to better promote local programming. In addition, Johnson suggested a mailing be sent out to all Iowa City organizations to begin identifying contact persons who may want to get involved in local programming which would greatly extend current outreach efforts. Terry was re-elected as chairperson and Madsen was re-elected as vice - chairperson of the BTC. Terry appointed Madsen and Ehninger to a subcommittee to work with City and City legal staff on formulating a legally defensible required extension policy. Shaffer presented a synopsis of the equipment reports submitted by Hawkeye, indicating problem areas with particular equipment items. The BTC unanimously passed a motion that stated Terry and Shaffer would meet with Hawkeye on the matter of minimum equipment standards and that Shaffer would prepare a fact finding report on what Hawkeye originally offered in their proposal, what is now offered by Hawkeye and what is working, so that 100% of minimum equipment standards may be clearly defined. The BTC sent a communication to the City Manager regarding a policy recommendation that the City Manager may make use of his powers to remedy any equipment problems as pursuant to Section 14-75(d)(3). Helling or the City Manager will send a response to the BTC prior to the next BTC meeting. The BTC unanimously approved a motion clarifying the recommendation regarding 100% minimum equipment standards. Shaffer reported Time Inc. 's annual report is available from the City Clerk's office. He and Uthe of the Finance Department have been working on the financial information provided by Hawkeye to produce a report to the BTC on the status of Hawkeye's financial situation. Shaffer reported on Senate Bill 66, stating it has passed out of the subcommittee and will be on the Senate floor in May. The stipulations regarding the City's loss of rate regulatory powers and the presumption of franchise renewal expectancy are still intact in this bill. Shaffer reported receiving 11 complaints and requests for programming in the last month. Shaffer distributed a synopsis report illustrating the Commissioners' selected priorities for discussion over the next year. Blough reported Hawkeye will soon be launching a new weather channel and adding the Cable Health Network as a new service in June. or July. The City block downtown not now wired with cable will be wired when Dubuque Street is torn up for repairs this spring. Blough said Hawkeye will invest $200,000 in plant expansion this year. Kalergis reported on communication she has had with Tele -France, and indicated the possibility of getting that as a cable service in Iowa City in two months. WELCOME NEW COMMISSIONER. MR. MIKE SIGRIN: Terry announced the appointment of Mr. Mike Sigrin as the new Broadband Telecommunications Commissioner and officially welcomed him to the Commission. ANNOUNCEMENTS Terry noted the letters written to the mayors of Coralville and University Heights regarding the possibility of sharing costs for the cable access related efforts that benefit all three communities have been sent and no response has been received to date. Terry also noted two letters were sent to the City Manager. One letter addressed the issue of minimum equipment standards and the iafz- �r' P j MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES BROADBAND TELECOMMUNICATIONS COMMISSION APRIL 26, 1983 PAGE 3 BTC's recommendations to resolve any future problems with publicly available access production equipment offered by Hawkeye. The other letter to the City Manager emphasized Terry's interest in seeing the City support the efforts of lobbying to modify or defeat Senate Bill 66, and if necessary, do this by sending the BTS to Washington, D.C. to lobby on behalf of the City of Iowa City. PUBLIC DISCUSSION Susan McGuire from Access Iowa City complimented the efforts of the BTC in working to modify and/or defeat Senate Bill 66. McGuire also complimented Shaffer for his presentations at the NFLCP (National Federation of Local Cable Programmers) Conference in Madison. McGuire also announced that May 2 to May 8 has been officially designated as Access Week by the Mayor of Iowa City. Each night of this week there will be programming sponsored by a different local channel with live and taped programming by each channel and their constituencies. For instance, on Tuesday night there will be government programming highlighted, in which several City departments, boards and commissions will be presenting programming and information. McGuire also requested input and participation from the BTC. The BTC responded favorably to the idea of Access Week and some members of the BTC will participate in the programming that week. McGuire also said that May 3rd has been designated as National Access Day. Mr. Gary Sanders, producer of the local show "Pass the Popcorn" spoke of the technical problems he has experienced in producing his program. Mr. Sanders related his disappointment at some of the equipment failures he has had in working with Hawkeye's access equipment after spending as much time as he has in putting the shows together. Mr. Sanders also said he has had problems with his show being cablecast at the correct time he has requested. Blough recognized there is a problem in this area. Mr. Sanders also stressed the need to have all local access programs better publicized and more heavily advertised. The Daily Iowan has never even mentioned local programming and the Press -Citizen only lists the titles of shows with no details or explanations of the nature of the programs. Mr. Sanders expressed a need to know who of Hawkeye's staff is to be there on any given night he may be producing his program, which is information he has had trouble getting from Hawkeye. Mr. Sanders relayed his dismay with these problems which have, in part, contributed to his not continuing his series. Terry said the BTC has addressed the issue of equipment and technical problems, and he believes the BTC is moving ahead with positive action to correct this issue. Madsen added she believes the responsibility of publicizing local programs belongs to the community as channel 26 is the community channel, not Hawkeye's. Kalergis suggested well written press releases about local programs have been well received by the local media and the Daily Iowan has covered local programs that have interested them in the past. She added that she only schedules her staff work time one week in advance, so it is impossible to know who will be there for any given show two or three weeks in advance. Johnson expressed the need to view all of these problems as a shared responsibility between the community producers, Hawkeye and the City. Blough agreed and added sometimes Hawkeye gets caught in the middle having to do much of the work with their own staff because the community producer involved hasn't contacted all the people they may need to. Whereas their original commitment was to insure that local community producers could produce their own programs. lIP � l j MICROFILMED JORM MICROLAB ,f CEDAR RAPIDS•OES MOINES J K 0 BROADBAND TELECOMMUNICATIONS COMMISSION APRIL 26, 1483 PAGE 4 Terry asked Shaffer if some of these problems were still growing pains of the system in Iowa City. Shaffer responded positively, adding that roles are still being defined and we are still learning how to cope with some of these problems. Terry emphasized the BTC encourages people like Mr. Sanders to step forward and bring such issues before the Commission. The BTC's role is to help resolve such issues between the community producer, citizens and Hawkeye. Johnson added he believes it is Hawkeye's role to publicize local programming and that he thinks Hawkeye also believes that is their role, although they should not be exclusively responsible for this activity. Johnson also expressed his belief that it is, in part, the BTC's responsibility to help advertise and promote such programming. Particularly since Iowa City has the incredible resources of these local channels and because of the huge educational task involved in assisting people in understanding that television does not have to be a passive medium, but that anyone can actively participate in these channels and send their own messages over cable television. Johnson suggested holding a special session between the BTC, Hawkeye, Access Iowa City, other community groups and the local media to progress further on the publicity, use, education and development of access in Iowa City. Several members of the BTC expressed interest in holding such a session. Kalergis and Madsen suggested nonthreatening letters to the editor of the Press -Citizen and/or the Daily Iowan may let those papers know of the interest in seeing local programming being covered or publicized in more detail. Presenting a petition with a lot of signatures asking for more publicity on these channels and their programming may also have a positive effect, added Terry. McGuire said she would like to see a menu of all past programming made by local community producers that is now available for viewing on the access channel. Without such a menu of programing, she stated that she and other people do not know what is available and what can be requested for playback. Kalergis stated that was a very good idea. Sigrin said he feels the advertising for programming on the local community channels has been inadequate in the past and that a special session with the media, as Johnson suggested, may be helpful. Sigrin added he thought the role of the BTC is, in part, to help develop community programming to the point where it reaches the potential many people feel it can. In addition, more and better community programming could attract more subscribers for Hawkeye. Johnson said he thought the BTC could take the initiative to try to mount a much larger outreach program by identifying at least one person in every organization, church, union, in Iowa City that would act on behalf of that group to make use of community access facilities and programming. Madsen suggested that Johnson follow up on this idea. Johnson inquired if any City funds would be available for a mailing to organizations in Iowa City to begin identifying contact or public relations persons. Shaffer said such a mailing may be possible and that he would look over the budget to see what may be available to assist in that effort. ELECTION IF BTC CHAIRPERSON AND VICE -CHAIRPERSON Terry opened nominations for the BTC Chairpersonship. Johnson moved to nominate Terry as BTC Chairperson. Ehninger seconded. Unanimously approved. Johnson ia0a MICROFILMED BY 1 tai '.JORM MICROLAB CEDAR RAPIDS -DES 140INES r 1 BROADBAND TELECOMMUNICATIONS COMMISSION APRIL 26, 1983 PAGE 5 moved to nominate Madsen as Vice Chairperson. Ehninger seconded. Unanimously approved. REQUIRED EXTENSION TO NEW HOUSING AREAS AND NEWLY ANNEXED AREAS: Terry appointed Madsen to head a subcommittee with Ehninger to work with City staff and the City legal department on some legal issues pertaining to the BTC's recommendation on this subject. Terry invited Johnson and Sigrin to give their input as long as three or four of the Commissioners do not meet together at any one time. Terry elaborated by saying the City legal staff believes the previous BTC recommendation may be indefensible in court and that some consideration of a density clause in the required extension policy may have to be entertained. HAWKEYE'S EQUIPMENT REPORTS: Madsen inquired if the BTC had received a copy of the maintenance contract between Hawkeye and Video Midwest. Terry said he had received a copy but that no other commissioners had received a copy. Terry and Kalergis will see to it that all Commissioners do receive a copy of this maintenance contract. Shaffer presented a synopsis, compiled by Don Bailey, of all of the access equipment reports submitted voluntarily by Hawkeye on the status of all equipment problems over the last four months. Johnson inquired what this report means in terms of the BTC's recommendations to the City Manager. For instance, if as this report shows, the portable light kits have had some kind of problem almost all of the last four months, Hawkeye would be in default of fulfilling their franchise agreement, given the franchise calls for at least one portable light kit, and given the BTC's recommendation to the City Manager regarding minimum equipment standards. In such a case as this, is the City Manager accepting the BTC's recommendation and using his powers to seek a remedy. The City Manager has not yet responded to the BTUs recommendations, but will do so prior to the next BTC meeting. Terry said he would meet with Hawkeye this week to correct such equipment problems as pointed out in both Hawkeye's and the City staff equipment reports. Kalergis took exception to some of the equipment items listed in the City staff's report as being down. Madsen noted several community producers had been cancelled over the last month due to equipment being unavailable or being repaired. This is exactly what the BTC's recommendation on minimum equipment standards was meant to stop from happening. Kalergis explained that Hawkeye has set up a system which is to go into effect when a piece of equipment goes down. Unfortunately, Kalergis was out of town when the portable video switcher had to be repaired and consequently three community producers had to cancel their shoots because of Hawkeye staff errors. Kalergis said she had explained this situation in her letter to Lisa Fearing which she will give the BTC a copy of. Johnson and Madsen both said that is exactly what the BTC's recommendation of March 10 is supposed to prevent from happening. That is, that no community producers should be cancelled as a result of equipment being repaired. Ci MICROFILMED BY :.JORM MICROLAB CEDAR RAPIDS -DES MOINES BROADBAND TELECOMMUNICAT APRIL 26, 1983 IONS COMMISSION PAGE 6 Brown clarified that the legal department does agree with the BTC in that the franchise can be interpreted to offer the equipment stipulated 100% of the time. Sigrin asked if the legal staff has given an opinion regarding anoncompliance with this recommendation based on the equipment reports before them. Brown said no. Brown also clarified that the City Manager could respond or buyengrequipmenttance of but that he could not,liance according to the ordinance, impose a fine, Y. such as renting Madsen moved e BTC it for a meantime, TerryaandhShafferawork with Berlin t from comethe up with a resolution to the equipment Y Manager and, in the second, problems indicated in the reports. Motion failed for lack of a Helling said the City Manager received the BTC's recommendations too late for response by this meeting, but that a response will precede the next BTC meeting. Helling suggested, barring any objections from City Council, that converting the Policy recommendation into an administrative process needs to be undertaken, and that the administrative process may or may not need to include the BTC's monitoring or recommendations when the or is abridged relating to minimum equipment standards. Madsen and er ed that should be ao adminiistrative responsibility, not the Comeissionination of ps.ance or remedy Johnson and Terry requested that Shaffer put together a fact finding report including three columns of information: 1) what equipment items Hawkeye originally offered; 2) what equipment items Hawkeye now has available; and 3) what equipment is or is not in working order. Blough stated he feels Hawkeye has a commitment to fulfill in terms of the equipment offered in the original franchise. He added he believes Hawkeye has gone further than this by adding equipment to that inventory to try to keep up withsthe recommendations aforuch equipmll ent to the community. 810 said said because of the have purchased on backup status in orderut ato meeththe 100% nal equipment they availability standards. Blough said he would view a remedy taken by the City Manager as a fine for the co minimum equipment fact the company has gone beyond' its o origicomnallncomwith the mitm commitments. Kalr franchise s hen in Hawkeye now staffs the Community Programming Center for many more hours than the originally promised 40 hours per week. g added Johnson said all that the BTC has done in their recommendation rock bottom minimum be mlow which the company cannot go and City, composed of a commitment originally made by Hawkeye in their is to establish a that minimum is proposal to Iowa Madsen moved that Terry and Shaffer work with Hawkeye to come up with a minimum standard of equipment and the availability of that equipment. A report these meetings. Seconded by Johnson. Unanimously approved. including what equipment was originally offered in the franchise, what is now offered by Hawkeye and what is now working or available will be one result of Helling inquired if the BTC as per this motion, does not want the City Manager to act prior to these meetings in the report. Terry and Madsen responded positively. Aa0a lj MICROFILMED BY i+fi '.JORM MICROLAB CEDAR RAPIDS -DES MOINES J BROADBAND TELECOMMUNICATIONS COMMISSION APRIL 26, 1983 PAGE 7 Sigrin asked for a clarification of what minimum standards means by the next BTC meeting. If that means, in part, an equipment report is necessary, that is fine with him. Terry said anyone who wants to reach either Shaffer or him for comment that he and Shaffer are now meeting every Wednesday at 8:00 AM in Shaffer's office. Terry asked for a motion to clarify the recommendation that the BTC passed at their March 10 regular meeting pertaining to minimum equipment standards. Johnson moved to clarify the intention of this motion made by the BTC. Johnson moved that the Commission's policy with regard to the condition of the equipment be: That the Commission require Hawkeye to have available in working condition at all times as a minimum the equipment promised in the franchise (or its equivalent substitutes) 100% of the time. The administration of this goal should be left to Hawkeye. That the Commission put the company on notice that it is the Commission's intention to enforce Section 14-75(b)(3) by recommending to the City Manager, in the event of a failure by the company to comply with minimum equipment standards, that the security fund be used as necessary. Seconded by Enninger. Unanimously approved. BTS REPORT Shaffer reported. receiving Time, Inc. annual report and that two copies are available at the City Clerk's office for anyone who is interested in viewing that document. Shaffer received the financial information from Hawkeye previously requested by the BTC: Each of the Commissioners received copies of this material as well. Shaffer said he has been working with Monica Uthe of the City's Finance Department to analyze this material and determine what, if any, additional material may be necessary. Uthe'will attempt to have a summary or presentation ready by the next BTC meeting on this matter, or when it is requested. Shaffer said he has been receiving a number of communications from cities across the country that are upset about Senate Bill 66 and the National League of Cities and the National Cable Television Association's compromise. Senate Bill 66 has been passed out of committee and will be introduced onto the Senate floor within the next month. Senate Bill 66, as it now stands, is unacceptable to over 30 of the largest cities in the United States. Shaffer has received from Milwaukee an interpretive breakdown of Senate Bill 66 which he will make available to all Commissioners. Helling added that members of the City Council's legislation committee composed of Neuhauser, Balmer and Perret, have been in personal contact with Iowa's senators and representatives on the matter of Senate Bill 66. Shaffer said the primary complaints made by cities regarding Senate Bill 66 involve the loss of rate regulatory powers of the cities over cable television and the provision for a presumption of franchise renewals for cable companies that now hold franchise agreements. Shaffer reported he received a letter from another citizen requesting Tele -France, the french programming service, be added to Iowa City's cable system. Another letter requested the addition of Black Entertainment Television to Iowa City's cable service. Shaffer received another complaint from a community producer who was not able to match the studio cameras during their production. A letter was received complaining that the Satellite News Channel service added to the Iowa City cable system on Channel 30 is not an adequate substitute for the Cable News Network service. Shaffer received three complaints about the portable video iafoz r MICROFILMED BY 'k, '.JORM MICRO_ LAB CEDAR RAPIDS -DES MOINES r 1 J BROADBAND TELECOMMUNICATIONS COMMISSION APRIL 26, 1983 PAGE 8 switcher offered by Hawkeye was not available or in working order for the community productions. In addition Shaffer received one complaint about the light kit not being in working order. A complaint was also received about a billing problem with Hawkeye. Shaffer is resolving the complaints with Slough that can be handled, whereas some of these complaints will be handled by other means, such as the minimum equipment standards recommendation by the BTC. Slough said having Shaffer in a liaison role has been a blessing to Hawkeye because otherwise he would have to deal with all Councilpersons, commissioners, and citizens individually and this would take an incredible amount of time on his part. Shaffer distributed a report he compiled from each of the Commissioner's priority lists, trying to synopsize all the Commissioners' suggestions and indicate some possible directions of emphasis for the coming year. Shaffer invited any of the commissioners to participate in the government access channel programing as paccess week. government channel frttwith higlihdo May 3. Sigrinwas appoited to repreenttheBTC forevenings programming. HAWKEYE'S REPORT Slough reported more decentralization taking place within ATC, so that more decisionmaking power will be given to Hawkeye on the local level. Slough said comparing the Satellite News Channel with Cable News Network is unfair at this time because Satellite News Channel's service is only one-half operational at this time. Soon this channel will be expanding to regional coverage. Slough announced that Hawkeye will soon be launching a new weather channel service. Slough also said Hawkeye is looking to add the new health channel, the Cable Hea6051th unitst oder construction nin Jineor Iowa City Bast weekdandw742euworked t e on this wiring week. Slough said he believes Hawkeye will be able to wire the city block downtown (the block with Lind's Art Supplies, Joe's Place and Iowa Book and Supply) next month when the City will be tearing up Dubuque Street for repairs. Slough said Hawkeye is investing approximately $200,000 in plant expansion this year. Slough said Spencer Drive should be wired for cable service in the next two weeks. Kalergis said she has been in communication with Tele -France about adding their service in Iowa City. Tele -France is now only being distributed by a tape mailing system which they may expand on and thus include more cities in their distribution network in the next two months. Iowa City is one of the first cities requesting to be included in their expansion plans. Kalergis will continue working to get Tele -France in Iowa City. NEW BUSINESS None. iarz n Y MICROFILMED BY I vi ;JORM MICROLAB f; CEDAR RAPIDS -DES . MOINES r J r• . a BROADBAND TELECOMMUNICATIONS COMMISSION APRIL 26, 1983 PAGE 9 ADJOURNMENT Moved by Johnson, seconded by Madson to adjourn. Adjournment at 6:10 PM. Respectfully submitt , William Drew Shaffer Broadband Telecammun cations Specialist 1'MICROFILMED BY JORM MICROLAB? �. �.CEDAR RRPIbS•bE5_ NOINES": 1 i a i i JJ MINUTES HOUSING APPEALS BOARD MAY 10, 1983 MEMBERS PRESENT: Goldene Haendel, Beth Ringgenberg, Fred Krause, Mike Farran, Janet Schlechte MEMBERS ABSENT: Al Logan STAFF PRESENT: Kelley Vezina, David Malone, David Brown, Michael Kucharzak, Larry Kinney, Judy Hoard SUMMARY OF DISCUSSION AND ACTION TAKEN: Haendel called the meeting to order. Ringgenberg made a motion to approve the minutes from the April 12, 1983 meeting. Schlechte seconded the motion. The motion carried. APPEAL OF DANIEL AND DONNA CIHA, 635-6354 SOUTH GOVERNOR i Present: None. Inspector Vezina reported that he conducted a licensing inspection at 635-35� f South Governor on April 11, 1983. The violation appealed was Chapter 17-5.N.(4) Lack of required 7' minimum ceiling height, the living room has a 6'11" ceiling height and the bedroom has a 6110" ceiling height. Krause made a motion to grant a variance to Chapter 17-5.N.(4) Lack of required 7' minimum ceiling height at 6351% S. Governor living room and bedroom. Ringgenberg seconded the motion. The motion carried. APPEAL OF MARVIN BRECHT, 1010 HIGHLAND AVENUE Present: Marvin Brecht Inspector Vezina reported that he conducted a licensing inspection at 1010 Highland Avenue on April 7, 1983. The violation appealed was Chapter 17-5.N.(4) Lack of required 7' minimum ceiling height, ceiling height in basement bedroom is 6'5". Krause made a motion to grant a variance to Chapter 17-5.N.(4) Lack of required 7' minimum ceiling height, basement bedroom. Ringgenberg seconded the f motion. The motion carried. APPEAL OF DELTA ZETA SORORITY, 223 SOUTH DODGE Present: Sue Dane Inspector Vezina reported that he conducted a licensing inspection at 223 South Dodge on April 13, 1983. The violation appealed was Chapter 17-5.J.(1), lack of required natural light, the northeast room in the basement has eight square feet natural light and needs 11 square feet and 17-5.K.(2)(b) lack of required natural ventilation, the northeast room in the basement does not meet the natural ventilation requirement. Ms. Dane reported that the room was currently vacant but at some point in the future the sorority would like to use it as a bedroom. She reported that there were two means of egress out of the room and a /a43 Cj ! MICROFILMED BY �I '.JORM MICROLAB I CEDAR RAPIDS -DES MOINES J Housing Appeals Board May 10, 1983 Page 2 window in the room that could be used as a means of egress. Due to the estimate that ranged between $1800 and $2000 to enlarge the window, Ms. Dane requested a variance from the Board. Ringgenberg made a motion to grant a variance to Chapter 17-5.J.(1) Lack of required natural light and 17-5.K.(2)(b) Lack of required natural ventilation in the northeast room of the basement as long as the zoning requirements were met if the room is to be used as a habitable room. Krause seconded the motion. The motion carried. APPEAL OF KAY HAMM, 1233-35 ESTHER COURT Present: None Inspector Vezina reported that he conducted a licensing inspection at 1233-35 Esther Court on April 6, 1983. Inspector Vezina reported that the dwelling unit involved in all of the appealed violations was owner -occupied. The first appealed violation presented was Chapter 17-5.I.(2)(e) basement unit lacks adequate egress. 1233, the northeast basement bedroom has five square feet of window opening and needs 5.7 square feet to meet the egress requirement. r The next appealed violation presented was Chapter 17-5.J.(1) Lack of required natural light, 1233, northeast basement bedroom lacks window area needed for natural light. There is five square feet of natural light present and 7.2 square feet is needed to meet the natural light requirement. The next violation presented was Chapter 17-5.K.(2)(b) Lack of required natural ventilation, 1233, northeast basement bedroom lacks window area for natural ventilation. The last violation presented was 17-5.K.(3)(a) Lack of required adequate mechanical ventilation, 1233, basement bathroom lacks a system of mechanical ventilation. Krause made a motion to uphold Chapter 17-5.I.(2)(e) Lack of adequate egress, 1233, northeast basement bedroom, 17-5.J.(1) Lack of required natural light, 1233, northeast basement bedroom, 17-5.K.(2)(b) Lack of required natural ventilation, 1233, northeast basement bedroom, and 17-5.K.(3)(a) Lack of required adequate mechanical ventilation, 1233, basement bathroom. Schlechte seconded the motion. The motion carried. APPEAL OF LIBBY PARIZEK, 917 FAIRCHILD Inspector Vezina reported that he conducted a licensing inspection at 917 Fairchild on December 22, 1982. The appeal request was not filed within the 10 day filing period. Ringgenberg made a motion to hear the appeal. Schlechte seconded the motion. The motion carried. The violation appealed was Chapter 17-S.D. Lack of required bath, 917 bathroom lacks shower or bath. Inspector Vezina reported to the Board that this part of the structure was owner -occupied. Mr. Parizek stated that his mother was 93 years old and was using a walker and did not have a shower in the main living area of the unit she occupied. He said there was a shower head in the basement. Discussion followed as to whether or not there was, in fact, a violation of the Housing Code. Kucharzak advised that if the shower head was present in the basement and met the requirements of the Housing Code, there would be no violation. Schlechte made a motion to uphold /a4?3 ki i MICROFILMED BY 'JORM MICROLAB CEDAR RAPIDS -DES -MOINES 1( _j Housing Appeals Board May 10, 1983 Page 3 the violation with the understanding that if the shower was in the basement the violation would be dismissed, if the shower did not meet the requirements of the Housing Code, an extension of 18 months would be granted, and the violation reviewed at the end of the 18 month period. Ringgenberg seconded the motion. The motion carried. APPEAL OF MIKE CILEK, 715 IOWA AVENUE Present: Mike Cilek Inspector Malone reported that he conducted a licensing inspection at 715 Iowa Avenue on March 15, 1983. The violation appealed was Chapter 17-5.N.(4) Lack of required 7' minimum ceiling height, apartment 2 ceiling height is 6'10". Mr. Cilek stated that he had inherited this property from his mother and that the ceiling height had existed in its present condition for many years. Ringgenberg made a motion to grant a variance to Chapter 17-5.N.(4) Lack of required 7' minimum ceiling height in apartment M2. Krause seconded the motion. The motion carried. APPEAL OF DEAN OAKES, 717 IOWA AVENUE Present: Iva Hilleman Inspector Malone reported that he conducted a licensing inspection at 717 Iowa Avenue on April 26, 1983. The violation appealed was Chapter 17-5.N.(4) Lack of required 7' minimum height, apartment 5, basement kitchenette ceiling height is 6'9". Schlechte made a motion to grant a variance to Chapter 17-5.N.(4) Lack of required 7' minimum ceiling height in apartment 5, basement kitchenette. Ringgenberg seconded the motion. The motion carried. APPEAL OF OELTA UPSILON FRATERNITY, 320 ELLIS AVENUE Present: Carl Ostrem Inspector Malone reported that he conducted a licensing inspection at 320 Ellis Avenue an March 17, 1983. He reported to the Board that the appeal request had not been filed within the 10 day filing period. Krause made a motion to hear the appeal. Schlechte seconded the motion. The motion carried. The violation appealed was Chapter 17-S.I.(2)(a) Lack of required handrail, no handrail on west front steps. Mr. Ostrem stated that there were five risers and a planter on one side of the steps. He did not feel the installation of a handrail would be aesthetically appropriate at this particular set of steps. He stated that a handrail was required at the south exterior steps and was being installed. He did not feel that the lack of a handrail would create any safety problem. Krause stated his concern about safety liability and felt that if the City had notified the owner that a potential safety problem existed and an accident took place, the owner would be in a very libelous position. Krause made a motion to uphold Chapter 17-5.I.(2)(a) Lack of required handrail on west front steps. Ringgenberg seconded the motion. The motion carried. ia4F3 Ii MICROFILMED BY :JORM MICRO_ LAB CEDAR RAPIDS -DES MOINES -r Housing Appeals Board May 10, 1983 Page 4 APPEAL OF E. LUCILLE MILLER 715-17 WOODSIDE Present: Mr. and Mrs. Miller Inspector Malone reported that he conducted a licensing inspection at 715-17 Woodside .on January 7, 1983. Inspector Malone reported that the appeal request had not been filed within the 10 day filing period. Schlechte made a motion to hear the appeal. Ringgenberg seconded the motion. The motion carried. The violation appealed was Chapter 17-5.J.(1) Lack of required natural light, west basement, south room used for sleeping room has less than 8% window area. Malone reported that the room had 2.41 square feet of natural light and needed 9.76 square feet of natural light to meet the Housing Code requirement. Mrs. Miller stated that the room in the basement was being used for a bedroom. She said she rented to three people and there were two bedrooms upstairs and the tenants did not wish to share a bedroom. She did not feel it was structurally feasible to correct the violation because enlarging the window would create additional drainage problems in the basement. Krause made a motion to uphold Chapter 17-5.J.(1) Lack of required natural light, west basement, south room. Ringgenberg seconded the motion. The motion carried. APPEAL OF MARY SORENSON 1035 EAST COLLEGE Present: Allen Bohanan, Mary Sorenson Inspector Malone reported that he conducted a licensing inspection at 1035 East College on March 21, 1983. The violation appealed was Chapter 17-5.K.(3)(a) Lack of required/adequate mechanical ventilation, the basement bathroom has no ` vent fan or openable window. Mrs. Sorenson stated that there was a window in the bathroom that opened into a storage/furnace area but that it was only used by herself. Ringgenberg made a motion to grant a variance to Chapter 17-S.K.(3)(a) Lack of required/adequate mechanical ventilation in the basement bathroom as long as the property was owner -occupied. Krause seconded the motion. The motion carried. The next violation appealed was Chapter 17-5.M.(1) Lack of required electrical outlet, first floor, northwest bedroom, second electrical convenience out tlet a et is behind a drawer. Malone stated that in order to gain access to the ou drawer had to be pulled out of a built-in storage area. Mrs. Sorenson stated that this was her own bedroom and that she had need for only one convenience outlet. There was a question from the Board as to whether or not the proper code section had been cited since there were, in fact, two electrical outlets in the room. Krause made a motion to grant a variance to Chapter 17-S.M.le Lack of electrical outlet as long as the property was owner -occupied. Ringgenberg seconded the motion. The motion carried. The last violation appealed was Chapter 17-4.A Structure being used as a duplex and one rooming unit, permitted use is as a duplex. Mrs. Sorenson stated that the rooming unit consisted of a living room, bedroom and bathroom, that it had been converted for her son and now the room is being rented to just one person. Kucharzak stated that Mrs. Sorenson should apply to the Building Division for the proper property use classification. Mr. Bohanan stated that Mrs. Sorenson had first applied for a duplex permit and was told that was not the proper classification and then applied for a permit as a three multiple and was again i0M13 Y; '.i . MICROFILMED BY t?i '.JORM MICRO_ LAB CEDAR RAPIDS -DES MOINES r Housing Appeals Board May 10, 1983 Page 5 told that this was not the correct classification. Krause made a motion to uphold Chapter 17-4.A. Ringgenberg seconded the motion. The motion carried. APPEAL OF JOHN NOLAN 204 MCLEAN Present: Mrs. Cahill Inspector Malone reported that he conducted a licensing inspection at 204 McLean on April 4, 1983. Malone reported that Mr. Nolan was not appealing each the individual violation but was, in fact, requesting an extension of time pending review later revoked. aHeostated urt cthat the pr pertylwas presentlision of a buildng permit y occ pied.t had beenKrause made a motion to uphold all of the cited violations. Schlechte seconded the motion. The motion carried. i Schlechte made a motion to adjourn the meeting. Ringgenberg seconded the motion. The motion carried. j Go In: Haende�4� A airperson Housin 9 ppeals Board i I i i I i j I ' .f i, MICROFILMED 8Y - �JORM MICROLAB CEDARS RAPIDS•DES MOINES,( SIJ .a r - ■ MINUTES HUMAN RIGHTS COMMISSION MAY 23, 1983 - 7:30 PM CIVIC CENTER ENGINEERING CONFERENCE ROOM MEMBERS PRESENT: Barcelo, Gill, Watson, Johnson, Scupham, Futrell, Jordison, Felton. MEMBERS ABSENT: Turner STAFF PRESENT: Williams, Behrman RECOMMENDATIONS TO CITY COUNCIL: None. RECOMMENDATIONS TO CITY MANAGER OR STAFF: i None. SUMMARY OF RELEVANT DISCUSSION: d i 1. The meeting was called to order by Chairperson Barcelo at 7:35 PM. 2. Moved by Scupham and seconded by Futrell to approve the minutes of April 25, 1983 as circulated. The motion carried unanimously. t 3. There was no public discussion. 4. Complaints Pending: i A. E/S, 5-13-8002 and 5-19-8003. Barcelo stated that the conciliation agreement would be sent out shortly. i I B. E/R, 8-28-8103. Johnson explained that the conciliation team would ;. meet for the first time after tonight's meeting. �. i 5. Cases in Legal: Three cases are in legal. 6. Cases Closed: i i Williams explained that an E/O case had been closed with a finding of no 1 probable cause. 7. Community Education: Williams referred to her letter dated May 10, 1983 which had been mailed to other Human Rights Commissions. Williams discussed the network evolving to share ideas between commissions. iKl I MICROFILMED BY t�h' ;.JORM MICR01 AB CEDAR RFPIDS•OES MOINES ` r 1 __l t r. Human Rights Commission May 23, 1983 Page 2 8. Old Business: A. Discussion of Senior Center meeting. Watson reviewed his past meeting with the Senior Center Commission in which they were asked to consider opening the building for City commission meetings. The members discussed alternative accessible meeting places, such as non- sectarian churches, corporate meeting rooms, University facilities and public schools. B. Judicial review section of ordinance: Scupham stated that the Code is currently constitutionally insufficient and should be amended by the City Council as soon as possible. Scupham referred to the letter from Barcelo to the City Council submitting the Commission's revisions and requesting that the City Council consider an advisory request from Legal. C. Civil Rights Assistant Position: Williams reported on the status of the selection process. D. Second Annual Human Rights Conference: Scupham, Johnson and Watson expressed an interest in attending the July 27 through 29 conference. E. Affirmative Action Report: Johnson expressesd dissatisfaction with the letter from Anne Carroll to Neal Berlin dated May 18, 1983 regarding affirmative action goals. Johnson questioned the non -implementation of the Commission's suggestions made at the last meeting. The members discussed the need to include numbers as well as percentages in the report to present a clear picture of employment movement in the City. Watson suggested a llis toremind lCarroll totpr parettheethird quarter raffirmatcelo ve�action report with the desired figures for the next meeting, and that this amended format would be made part of the public document. 9. The staff report was reviewed. 10. Other Business: Futrell requested commission p public hearingo regadingtreligionh complaint a originally te human rights filed with the Iowa City Commission. 11. The next Commission meeting: June 27, 1983 r 1 K j j MICROFILMED BY t�14, ',:JORM MICROLAB CEDAR RAPIDS -DES MOINES j J- r� Human Rights Commission May 23, 1983 Page 3 12. The meeting adjourned at 8:25 PM. Submitted by: Sara Behrman, Minute Taker MICROFILMED BY t, rJORM MIGROLAB t :CEDAR .RAPIDS -DEO OINES r law� i L MINUTES SENIOR CENTER COMMISSION MAY 19, 1983 1:30 P.M. SENIOR CENTER CONFERENCE ROOM MEMBERS PRESENT: B. Coen, M. Kattchee, G. Scott, A. Arneson, M. Clover, C. Browne MEMBERS ABSENT: J. Williams I I GUESTS PRESENT: Helen Queenan, Kathleen Norris, Ruth Wagner, Council 1 of Elders; Phyllis Williams, John Watson, Anne Scappel, Nancy Jorgenson, Human Rights Commission; .� Lauren Garinger, Mary Slaymaker, Don Sehr, Reverend Bob Welsh STAFF PRESENT: B. Meisel, L. Benz, B. Bechtoldt RECOMMENDATION TO THE CONGREGATE MEALS NUTRITION ADVISORY COMMITTEE: i C. Browne moved to refer to the Congregate Meals Nutrition Advisory Committee that number 4 on the Congregate Meals cards information sheet be revised to read that it is not obligatory but would be appreciated for participants in the Congregate Meals Program to sign the Senior Center ! number. M. Clover seconded the motion. The motion declared carried (6 Yes -1 absent). C. Browne further moved that a sign be provided at the sign -in table with a statement similar to this so people would understand i I r iS j 1 MICRDFILMED BY I t? JORM MICROLAB I - CEDAR RAPIDS•.DES'1401NU r , f J SENIOR CENTER COMMISSION MAY 19, 1983 PAGE 2 it is recommended they sign their Senior Center number. M. Clover seconded the motion. Motion declared carried (6 yes -1 absent). MINUTES: As there were no changes or corrections to the minutes of the April Commission meeting, Chairman Coen declared the minutes approved as mailed. Chairman Caen welcomed back G. Scott and introduced the guests. He then read a letter from Gwen Scheely of Coralville, complimenting the operation of the Senior Center. i. i DISCUSSION RE: HUMAN RIGHTS* COMMISSION - WATSON: John Watson of the Human Rights Commission presented their Commission's request for the Senior Center Commission to consider allowing the Human Rights Commission to hold their regular monthly meetings at the Senior I Center because it is accessible to the handicapped. They have considered using the Library and Recreation Building both of which are accessible but I they are heavily used. The City Council discourages the use of the City ! Library for City meetings because it prefers the usage to be available for the wider general public. One of Human Rights' recommendations to the i City Council is that if possible public meetings should be held in places accessible to handicapped people. The Iowa City Council has informed the Human Rights Commission that the Senior Center is primarily for use by elderly persons. The Human Rights Commission agrees with that concept, ,.,,.,._ . --- CMICROFILMED V I !JORM MICROLAB I CEDAR RAPIDS•DES MOINB -- -- 1 J 1 r 1 s SENIOR CENTER COMMISSION MAY 19, 1983 PAGE 3 but requested that the Senior Center Commission consider use for public meetings if they would not interfere with Senior Center activities. B. Meisel mentioned the operational handbook provision allowing organizations of senior citizens to meet in the evenings at the Center if they place a $25 deposit for the key to the building and room. The deposit is returned if the room is left in the condition it was found. However, the organization must primarily serve elderly people. The question is should the words 'organization which primarily serve the elderly" be expanded and if so how. A committee of the Commission will meet and make E recommendations to the Commission and the Council of Elders on this concern. r OPEN DISCUSSION: t Lauren Geringer explained that the First Christian Church is handling funds for an estate that generates approximately $6,000 in interest I annually to be used to aid the elderly. Therefore, the church would like suggestions from older people on the best use to make of this money. Mr. Geringer asked that people write their suggestions on 3x5 cards, one i suggestion to a card, and return the cards to him. Reverend Bob Welsh explained that in order for the Congregate Meals to assure Federal compliance, the Nutrition Advisory Committee recommended that participants be issued a gold card after they sign the paper indicating they are eligible for participation in the Congregate Meals Program. Thereafter, the participants would present their cards as they came to the meals. A paper indicating reasons for the new procedure is available on the sign -in table. saes G� MICROFILMED V �JORM MICROLAB I` 'CEDAR RAPIDS•DES'MOINES J $ ■ ■ 1 a I SENIOR CENTER COMMISSION MAY 19, 1983 PAGE 4 The Commissioners were concerned that the Congregate Meals participants were riot going to continue signing in their Senior Center numbers as they had been doing because Reverend Welsh, personally had taken upon himself to tell people that they need not give their Senior Center number. The Commissioners were also concerned that number four on the explanation paper emphasized that signing their number is not required. As RE2RLe have been very cooperative in signing in their number, the Center is beginning to get an accurate unduplicated count of people participating in the various actitivites. The Commission wishes the spirit of cooperation to continue. C. Browne moved to refer this matter to the Congregate Meals Nutrition r Advisory Committee; that number four on the explanation paper be revised S to read that it is not obligatory but would be appreciated for i participants in the Congregate Meals Program to sign their Senior Center number. M. Clover seconded the motion. Motion declared carried (6 yes -1 absent). C. Browne further moved that a sign be provided at the sign -in table with A Statement similar to this so people will understand it is recommended they sign their Senior Center number. M. Clover seconded the motion. Motion declared carried 6 yes -1 absent). Reverend Welsh indicated he would take this information to the May 23 meeting of the Nutrition Advisory Board. MICROFILMED BY t'JORM MICROLAB r I CEDAR RAPIDS -DEB MOINES 1 10745- a ads J. V ■ M1 SENIOR CENTER COMMISSION MAY 19, 1983 PAGE 5 B. Coen announced a Widowed Person Support Group was having an organiza- tional meeting and a brown bag luncheon in the classroom from 12-2 on May 24. C. Browne will represent the Commission at this meeting. C. Browne had to leave at 3:05. COE REPORT - WAGNER: R• Wagner of COE said comments about the Older Americans' Fair held May 13 were all positive. The attendance was over 500 people. Having a theme helped unify all aspects of the Fair. Next year the exhibits might be left up longer to allow people to see them after the program. The arrangement of having COE members chair committees for the Fair and involving other older people on the committees worked well. People who do not usually participate became involved because of this process. Because rural women are so busy this time of year, it is proposed that next year a combined rural -city committee could help each other out and manage the rural exhibit. Items pending from last month are: the Council of Elders recommend a flag should be purchased out of the Gift Fund to be available when needed; COE is looking forward to considering the recommendation from the committee of the Senior Center Commission on the policy change deciding eligibility of groups of people meeting at the Center. This year COE members are not able to attend the Governor's Council on Aging because of the press of Other events, but next year the members intend to arrange their schedules to allow them to attend this important conference. l� MICROFILMED BY I d 'JORM MICROLAB II I CEDAR RAPIDS -DES MOINES r /ads i I SENIOR CENTER COMMISSION MAY 19, 1983 PAGE 6 COORDINATOR'S REPORT - MEISEL: In April, 294 volunteers gave 1124 hours of service. Volunteer partici- pation is higher every month. Over 800 (unduplicated count) people signed in at the Center this month. People from all over Eastern Iowa attended the Alzheimer Support Group, 150 the first meeting, 135 the second, 75 the third, 120 the fourth. The Quarterly Report indicates that the Center is operating within the budget limitations. There is $2,943 in the Gift Fund. The City of Iowa City will be publishing a booklet listing wish lists from every City department in case citizens would like to donate to fulfill some of these wishes. Of the Senior Center's proposed Wish List, the Commissioners agreed that an intercom.system has the highest priority. f HACAP staff will be at the Center every other week to inform people of their services. Elderly Services Agency is sending their minutes and i agenda to the Senior Center staff and copies are available for the j Commissioners. S. Meisel asked if the Commissioners would like to consider participating in an evaluation of our Senior Center using the National Institute of Senior Center Standards. The Commissioners indicated they would consider this project in the fall. OPEN DISCUSSION: B. Coen appointed a committee of M. Clover, M. Kattchee and A. Arneson to discuss revising the Senior Center Handbook policy on defining groups who can meet at the Center. r" I MICROFILMED BY !JORM MICR_OLAB I CEDAR RAPIDS -DES 1101NE5 /a8s I J - 1■ I 4 SENIOR CENTER COMMISSION MAY 19, 1983 PAGE 7 M. Clover moved that the Senior Center purchase a flag at the most reasonable rate to be used on special occasions. A. Arneson seconded the motion. The motion declared carried (5 yes -2 absent). The June Commission meeting will be held Thursday, June 16, at 1:30 p.m. in the Conference Room. Regarding the refinishing of the assembly room floor, B. Meisel is awaiting further information before making a recommendation. G. Scott and Rachel Dennis are the representatives from the Johnson County Task Force in charge of developing a Spelling Bee for Johnson County to be held before August. The multi -county Spelling Bee will be held August 6 in Cedar Rapids. Meeting adjourned at 3:50 p.m. i Michael Kattchee, Secretary Minutes prepared by B. Bechtoldt. iafs ,r MICROFILMED BY !JORM MICROLAB CEDAR RAPIOSa*DES MOINES _ 1 J a 483 SENIOR CENTER OPERATIONAL HANDBOOK August 1981 REVISIONS: T Pg. 11 Religious Activities 12/3/81 Pg. 17 4.22 Membership in Organization of Serv. Prov. 12/3/81 Pg. 30 8.1 Hours 12/3/81 Pg. 34 8.62 Exterior Maintenance 4/8/82 Pg. 34 8.71 Metered Parking 4/8/82 Pg. 37 8.94 Emergency Medical Plan 4/8/82 Pg. 1 1.0 Table of Organization, Senior Clerk Typist 6/82 Pg. 5 2.7 Senior Clerk Typist 6/82 Pg. 7 2.72 Senior Clerk Typist 6/82 Pg. 36 8.91 Emergency Fire and Tornado Plans Pg. 23 5.1 Participants 6/83 ^ 11 MICROFILMED BY 110RM MICROLAB CEDAR RAPIDS -DES IMOINES ' ( -'1 483 SENIOR CENTER OPERATIONAL HANDBOOK August 1981 REVISIONS: T Pg. 11 Religious Activities 12/3/81 Pg. 17 4.22 Membership in Organization of Serv. Prov. 12/3/81 Pg. 30 8.1 Hours 12/3/81 Pg. 34 8.62 Exterior Maintenance 4/8/82 Pg. 34 8.71 Metered Parking 4/8/82 Pg. 37 8.94 Emergency Medical Plan 4/8/82 Pg. 1 1.0 Table of Organization, Senior Clerk Typist 6/82 Pg. 5 2.7 Senior Clerk Typist 6/82 Pg. 7 2.72 Senior Clerk Typist 6/82 Pg. 36 8.91 Emergency Fire and Tornado Plans Pg. 23 5.1 Participants 6/83 ^ 11 MICROFILMED BY 110RM MICROLAB CEDAR RAPIDS -DES IMOINES ' ( I a i 22 4. Participant input relative to programs and operations; 5. Review of the cost of services. The Senior Center Commission will evaluate the effectiveness and efficiency of the Senior Center by reviewing: 1. Program output measures on an annual basis: a. Unduplicated number of older persons served at Senior Center; b. Estimated unduplicated number of persons reached through outreach component; C. Unduplicated number of volunteers serving Senior Center, and the number of hours they contribute; d. Unduplicated number of users of service and participants in activities by program category. 2. Annual review of use of space and equipment in meeting service/activity needs; 3. Use of service inventory as an indicator of reeource/service availability, efforts directed toward meeting identified needs, and impact of coordination efforts; 4. Participant input relative to programming and operations; S. Review of the cost of services. MICROFILMED BY k JORM MICROLAB i !CEDAR ROI DS•DES MOIRES J /a? P-5-- 1 to 0 Senior Center Operational Handbook 23 5.0 Participant - Senior Center Relationships 5.1 Participants The Senior Center is a community facility in which those residents of Johnson County who are 55 years and older and their spouses can code together to pursue their interests, obtain many services, and develop or expand social relationships. Elderly who are visiting our community are always welcome. In addition, friends and relatives of elderly persons can use the Senior Center as activities permit. As a general rule, Senior Center classes and individual activities will not be open to the public. However, special events and celebrations, group entertainment and productions, special interest classes and workshops, such as preretirement programs, intergenerational forms, atc. could be opened to the general public at the invitation of a committee representing the Council of Elders and Senior Center Commission. Organizations with mixed age membership •whose services and 5.2 Orientation of Participants s An orientation Packet will be offered to each elderly person as a means of wlcoming them to the Senior Center. The packet will include a complimentary Senior Center Card, information about parking in the Senior Center lot, a sup of the building, identification of the service providers and organizations available at the Center, and a current calendar of events. A brochure with the hours of operation, a registration and volunteer interest card, and a description of the activities and services will also be provided. Volunteer hosts and hostesses can be very helpful in welcoming and orienting now participants. 5.3 Participant Records and Oata 5.31 Participant data will be gathered for the following purposes: 1. To correlate attendance at the Senior Center with residence in the county. 2. To identify usage of services and participation in activities; 3. To facilitate responses to health emergencies at the Senior Center by identifying any significant health problems, relevant medical information, and a contact person; /abs L' MICROFILMED BY `JORM MICROLAB CEDAR RAPIDS -DES 1401NES ))� MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING THURSDAY, JUNE 23, 1983 4:00 PM ADMINISTRATIVE CONFERENCE ROOM MEMBERS PRESENT: Bovbjerg, Cavitt, Grimes (arrived 4:15 PM), Gritsch, Lyman, Wallace (arrived 4:15 PM), Zastrow MEMBERS ABSENT: Bartley, Drum STAFF PRESENT: Eggers, Jehle, Craig Others Present: Pat Forsythe, Iowa City Public Library Foundation Coordinator; Nancy Willis, new Library Board of Trustees member President Zastrow called the meeting to order at 4:05 PM. Minutes of the Regular Board Meeting of May 26, 1983 were approved. Gritsch/Lyman. Disbursements for June 1 and June 15, 1983 were approved. Bovbjerg/Gritsch. The Director reported on the following: 1. The income from the copier account has allowed us to buy a second copier for public use which in turn has increased monthly receipts. Two copiers are badly needed during income tax season and will be used regularly all year long. 2. The last money from the project budget was used to purchase two IBM personal computers for applications identified in consultation with Mike Noth from Weeg Computer Center. 3• We have received a signed copy of the contract between the City Council and the Board of Supervisors for library service for FY84 and beyond. The proposed agreement between the Council and Library Board is being reviewed by the City Attorney before action by the City Council. 4. The federally required Library Services and Construction Act (LSCA) State Advisory Council net for two days in June. Our first task was to develop guidelines for awarding $550,000 for opublic library construction of the recentjobsbilland is the pfirstgfederallypfunded mon y for library construction since 1970. In the future, we will be developing guidelines for spending the nearly one million dollars the state recieves annually from LSCA. Eggers, Zastrow and Gladys Benz are the Iowa City representatives on this council. President Zastrow reported on programs and activities being developed for the Iowa Library Trustee Association. He also announced plans for a dinner meeting following the July Board meeting. Because that Board meeting will be devoted to a review of the final report of the Planning Committee, it seemed appropriate to include committee members as well as Foundation and FRIENDS officers for the Board's annual dinner honoring old and new Library Board members. /a ,Fd G MICROFILMED BY ) IJORM MICROLAB j I CEDAR RAPIDS -DES MOINES r --, MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING THURSDAY, JUNE 23, 1983 PAGE 2 Pat Forsythe gave further details on the Foundation's plans to kick off their second fund-raising year. A new Paddington Bear will be purchased for the Library through a raffle of the present Paddington. Also, the Foundation has decided to give the Library $2,000 to use for some purpose related to priorities as developed from the Planning Committee Report. The Planning Committee will hold its last meeting on Monday, July 11 at 7:00 PM. They will go over the dr-aTt—of the final report and plan their July 28 presentation to the Board. Herb Lyman reported for the Nominating Committee (Bartley, Lyman, Wallace). They submitted the following names for FY1984 officers: Carolyn Cavitt, President; Charlie Drum, Vice -President; Linda Gritsch, Secretary. Moved by Wallace, seconded by Bovbjerg to accept the report of the Nominating Committee. Carried. Ideas for the Board's annual report were discussed. Board members cited the work of the Planning Committee, the development of the Foundation, the continued absorption of growth in services, restora- tion of Library hours, including Sundays, and the decision to install an energy management system for the Library as some of the important accomplishments of FY83. In addition to the budget goals already adopted for FY84, Board members cited implementing new Library priorities for the FY85 budget, reviewing and codifying Board policies and a review of financial needs and potential income for the next few years as potential goals for FY84. An orientation session for new Board members Nancy Willis and Richard Pegnetter will be held sometime early in July with the Director and the old and new Board Presidents. Meeting adjourned at 4:55 PM. i NOTE: Next Regular Board of Trustees Meeting will be July 28th at 4:00 PM in the Administrative Conference Room. This meeting will be devoted to a review of the final report of the Planning Committee. /a1F%o 7.4 S{ 1 MICROFILMED BY Of' !.JORM MICROLAB { CEDAR RAPIDS- IDES , MOINES I. J r. MINUTES DESIGN REVIEW COMMITTEE JUNE 15, 1983 4:30 PM CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Wegman, Seiberling, Summerwill, Lafore, Alexander, Amert, Sinek, Eckholt, Haupert MEMBERS ABSENT: Wockenfuss STAFF PRESENT: Gannon, Tippe, Hauer, Behrman RECOMMENDATIONS TO THE CITY COUNCIL: I. The Design Review Committee recommends acceptance of the design plans for the reconstruction of Linn Street between Burlington and Washington Streets as presented by the Engineering Division, subject to minor alterations in the tree planting plans. 2. The Design Review Committee recommends the immediate installation of newspaper dispensers on City Plaza that were selected by the Design Review Committee in October 1981. 3. The Design Review Committee recommends the City Council direct the Parks and Recreation Department to weed and to maintain the Blackhawk Mini -Park in a manner consistent with the City Plaza. REQUEST TO CITY MANAGER FOR STAFF ASSISTANCE: 1. Have staff look into the feasibility of licensing newspaper dispensers. SUMMARY: 1. The design plans for the reconstruction of Linn Street between Burlington Street to Washington Street were presented by Gannon and T'ippe, Engineering Division. The Committee suggested eight tree planters be placed on each side of Linn Street from Washington Street to College Streets. It was suggested that the portico of the old library be framed by columnar trees. One tree should be placed in front of 222 S. Linn Street and one tree should be placed in front of 224 S. Linn Street. The Committee designated Sinek astheir representative in choosing the types of trees to be planted in this area and to work with the Engineering Division to design the tree landscaping for the front and side of the Linn Street parking ramp. 2. The Committee expressed a preference for the running bond brick pattern for the brickwork on this project. 3. Concern over the recent proliferation of newspaper dispensers of varying shapes and sizes was expressed. The need for licensing was advocated. 4. The members were provided with an update on the progress of the hotel. S. Renovation steps taken by the owners of The Mansion (corner of Bowery and Gilbert Streets) and Sweets and Treats (226 S. Clinton Street) were commended. l;r 1. ,.. _ .,... _. . .. MICROFILMED BY ::JORM MICROLAB I ,CEDAR RAPIDS -DES MOINES r _J l i Design Review Committee June 15, 1983 Page 2 6• The poor appearance of the Blackhawk Mini -Park was discussed as it relates to the appearance of the downtown. 7• The Committee formally requested a meeting with the Cit the future direction of the Design Review Committee in late September or f early October. Y Council to discuss DISCUSSION Seiberling called the meeting to order at 4:35 PM. WASHINGTON STREET TiPpe reviewed the design plans, stating there would be geometric design but the lighting locations and tree well locations would remain unchanged. Ti a change in the discussed the Pla asked for input with regard to tree types. Linn Street frontagenofOf gingko Renand brarceld64e r trees, With The members asphalt sidewalk With regard to the asphalt would be placed there and no Tippe stated s temporary Street. Sinekastatedrees could that more bg greenery in front of the s parkin was Planned. beneficial. y than was shown on the g ramp on Linn PI would be The members discussed the Tippe expressed the concern sthat ltree wellsallinright imity of g mediately thin the area. e cucause water problems which would undermine the street. Sinek entionedrvarmight iousalternatives such as ' that four Planters be placed narrowing in each half blockewalk eon a ther side of * ar the tree well He suggested Washington to College Street. et from the street from Lafore commented it would be a mistake to plant a tree directly in front of the old library which would be better suited to a framing b trees - suggested suggested that a columnar rather than a spreading tree would be best oneeither side of the old library. It was decided that Sinek to discuss would meet with Tippe and Gannon the following morning tree planting Possibilities for this area as well as the tree landscaping in front and to the side of the Linn Street addition, the Committee decided a tree should be placed in front of 222 S. Linn Street and in front of 224 S. Linn Street. Parking ramp, In Tippe reviewed the plans for the bike rack in front of Meacham's Travel Agency. owners Hauer suggested that the Prairie Lights Book Store and Provident Book Store their previous contacted s°forthe bikeoracksal need for bike racks as well because of pattern was preferrable, Tippe asked the Committee which brick pattern they preferred: running bond or herringbone brick pattern. It was the consensus that the running bond brick Wegman expressed a concern about placing bike racks in front of places of business as it often made it difficult to unload freight from trucks. IRr7 Gi MICROFILMED BY :JORM MICROLAB CEDAR RAPIDS -DES MOINES r . _ Ur•.irp� Hnview Committee .l nim I!,• I'Ili3 P•uIP d 0111tH hIK1NF55: Summirrwill brought up the issue of the proliferation of newpaper dispensers in the downtown area. Hauer informed the Committee that she thought the Van Dyke Brown newspaper dispensers previously selected by the Committee were awaiting ilISLallation on City Plaza. Eckholt questioned wh*ther• newspaper dispensers were regulated by the City. Hauer replied she was not newspaper dispensers in the sure but that the City Plaza were on public property and it' some cages. attached to amenities. M"ved by Eckholt and seconded by Haupert to recommend the immediate in',Lallusly. of Van Dyke Brown newspaper dispensers. The motion carried unanimously. Moved by Eckholt and seconded by Haupert to request to the City Manager staff mn Lion carried unanimously. ist.ance to look into the feasihilty of motlicensing newspaper dispensers. The HOTEL_ UPDATE: Naunr stated that a meeting of the Hotel IG at 4:00 PM to discuss the exterior Steering Committee would be held on lune hotel materials. Wegmal. reviewed the in di'-rivsion of the last hotel meetq. Ilaupert•commended the owners of Sweets and Treats (226 S. Clinton Street) and f 111P Mansion (Gilbert & Bowery Streets) for their renovation. Haupert indicated j he would write a letter commending these owners. Seiber•lIng expressed concern at the appearance of the Blackhawk Mini -Park stating that its appearance had a strong impact on the downtown. She said the weeds in the planters gave a poor impression and that the white trash container shiflild be repainted brown or replaced with another container that was more crorsistent with the other furniture in the park. 11oved by SummerwiII and seconded by Lafor•e to recommend to the City Council that they direct the Parks and Recreation Department to weed and maintain the filarkhawk Mini -park. The motion carried unanimously. Moved by Summerwill and seconded by Lafore to approve the minutes of April 13, 1983. The motion carried unanimously. Lcl:hnit stated that plans were being made for a window display competition. fill' Committee discussed the importance of formally requesting City Council to discuss the future directioa meeting with the ns of the Design Review Committee. Tire members discussed the impact of the Committee; among those items discussed was the amount of brick and greenery now present in the downtown, the importance Of design, the "New Business in Old Buildings" show, and the "People -oriented" downtown. Seiberling stated she would draft a letter to the City Council arr'1110119 to meet in the last week of September or the beginning of October. "If' meeting adjourned at 5:44 PM• taken hY Sara Behrman, Minute Taker. /ae7 G MICROFILMED BY t+fi' ''10RM MICRO_ LAB CEDAR RAPIDS•OES MOINES i `-1 MINUTES HOTEL/DEPARTMENT STORE COORDINATING COMMITTEE JUNE 16, 1983 4:00 P.M. CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Amert, Berlin, Hayek, McDonald, Perret, Wegman MEMBERS ABSENT: Hone STAFF PRESENT: Hauer GUESTS PRESENT: Vernon Beck and Edward Kinney representing the developer, Harold Bechtoldt, Joyce Summerwill, Mark Leonard representing the Daily Iowan, and Charles Rohde, Gary Pribyl, and Bill Pribyl representing Kings Materials of Cedar Rapids, Iowa. SUMMARY OF ACTIONS: 1. The Committee again requested detailed information from the developer on comparative costs, color, textures, dimensions, methods of installation, nt rity, use in other as exterior facade the hotel on materials t could on UrbanRenewal beusedParcel 64-1b. 2. The Committee also again requested elevations of the hotel. In addition, the Committee requested a colored sketch(es) of the front elevation showing the approximate color(s) and texture(s) of the preferred exterior material(s). 3. The Committee felt it could not make a recommendation for or against the single material presented by the developer at this meeting because of the lack of information on other exterior materials that could be utilized for the facade. ve approval of 4 The Committee floor functions o ne of communicated tel(conferencenandibanquet facilities) gh to second a below -ground level. It was emphasized by the hotel' architect that this proposal (moving the second floor functions to the below -ground level) was preliminary and was not being formally presented to the Committee at this time. The Committee felt that the hotel massing improved with this change. DISCUSSION: The meeting was called to order at 4:10 p.m. The minutes of March 30/31, 1983, were unanimously adopted as presented. The purpose of this meeting was to review and select exterior facade materials for the hotel located on Urban Renewal Parcel 64-1b. Kinney presented three 8x10 color photographs of a massing model of the hotel. He noted the model was a white color and not the exterior material that they intended to present at today's meeting. Kinney said Oryvit, the preferred ia0 0 MICROFILMED BY !JORM MICROLAB ' CEDAR RAPIDS -DES MOINES j. Hotel/Department Store Coordinating Committee June 16, 1983 Page 2 exterior material, was within the cost parameters for the hotel. He stated it offered the ,flexibility in terms of the color and texture that was needed for the project. Kinney said stucco, precast concrete, and brick had also been evaluated by the construction firm of Adolfson & Peterson. A letter from Adolfson & Peterson was included in the Committee's agenda packet which gave further information on Dryvit. (This letter is attached to the minutes.) A question was raised'as to the composition of Dryvit. Kinney stated the bottom layer was gypsum board which was attached to metal studs on the building. Styrofoam, mesh, and an exterior finish layer would be placed on top of the gypsum board with an epoxy layer between each of the materials. Kinney said there would be no concrete block backing to attach Dryvit to; the Dryvit panel sheeting is screwed onto the metal studs. After a question from the audience, it was noted that styrofoam was used as a generic term in the discussion rather than Dow Chemical Styrofoam material. The sample being passed around to the Committee members was most probably expanded polystyrene which has an R value of about 4 per inch of insulation. A question asked as to how much moisture could be absorbed in the foam material; the architect did not have specific information on this issue. Perret stated the Committee wished to have a complete discussion as to the different materials that were considered for the exterior facade in terms of color, texture, dimension, method of installation, and a comparative cost comparison of these materials. He further stated this information had been requested by the Committee at its last meeting. Kinney replied that the economics of this hotel project dictated that a poured in-place concrete exterior was not affordable. In addition, the developer was looking for a building material that made the building look "warm." Kinney noted there was consideration of using an accent color such'as dark green on various parts of the building in keeping with the Holiday Inn motif. Hayek requested difference in cost between using brick and Dryvit. Kinney estimated it would be several dollars per square foot difference. He later indicated the difference could be $3-$5 per square foot. Perret noted the letter from Adolfson & Peterson did not give specific costs. Kinney said the A&P letter discussed materials in order of increasing costs. After additional discussion, Kinney thought that Dryvit would cost $8 per square foot to apply versus $13 per square foot for brick. He emphasized that he was guessing there. might be a $50,000 difference between using Dryvit and brick as the exterior material. Hayek stated the Committee needed to consider the choice of an exterior material in a timely yet considered fashion. The Committee could not make its assessment of materials if the cost savings of the various materials can't be given. He noted Dryvit might be a good material to use but he needed some idea of what other alternatives were available before he could choose a material on a final basis. Wegman said he strongly agreed with Hayek. He noted Dryvit has been used on two other buildings in the downtown periphery (Capitol House and Ecumenical Towers) but that he and other members of the Design Review Committee don't want a building located in the center of downtown to have a medicore exterior facade. MICROFILMED BY '.JORM MICROLAB III CEDAR RAPIDS -DES MOINES r Hotel/Department Store Coordinating Committee June 16, 1983 Page 3 He noted, that in his opinion, the Dryvit on the two other projects in the downtown just covers the walls and doesn't add much else to the building. Perret said he was unahppy that precise information has not been furnished to the Committee after its request at the March 30/31 meeting. The Committee is entitled to know what materials were considered and their comparative costs in order to make an informed decision. Berlin agreed with Perret. Berlin stated that HUD, through its granting of the Urban Development Action Grant, in effect determines the cost of the different elements of the hotel. While this will affect the price range of materials that can be considered for usein the hotel, it should not be an all -limiting factor. Hauer was asked if a decision was not made today on the exterior materials whether it would affect sothe the UDAG. decision written report necessary tonexecutethe tarMemor Memials orandum of Agbe reementdwith uthe State Office of Historical Preservation could be completed. She said this would not necessarily affect the granting of the UDAG but could hold up the disbursement of the grant. Beck stated that perhaps a decision an the materials should be made after HUD makes its decision on granting the UDAG. Perret stated the Committee needs a brief synopsis of the discussion between the developer and the contractor as to the alternative materials possible for use on the exterior of the hotel. Beck stated the owner had selected this material (Dryvit with a sand blast sprayed finish in Colonial Tan color). Hayek said the Committee is aware that its dollars are not being used to construct the building but that the Committee has an obligation to the community to evaluate the different alternatives because of the building's importance in the downtown. Kinney requested the Committee's ideas on exterior materials. He, requested approval of acceptable textures and colors because he felt that there are a variety of materials that can be used if a texture and a color are selected. Wegman stated that individual members of the Design Review Committee did not care for Dryvit and felt if the building could not be architecturally distinguished, he'd prefer not having the hotel built. Beck said the exterior material has to fit in with the hotel function other projects operated and constructed by the developer (Dr. Johnsos and the n) are of high quality. Berlin stated the Committee would like to proceed in a positive direction and could assist Kinney by offering suggestions as to its likes and dislikes of exterior materials. McDonald said no alternatives had been presented to the Committee so that in his mind, a decision could not be made at this time. Both Beck and Perret stated it was a balancing act to get the highest quality material for the hotel by working with the available dollars. Kinney noted that once a specific material had been chosen, other design elements could change given the cost of the facade material, for example, if a less expensive material was chosen for the facade material, additional monies could then be spent on exterior detail such as window casements. /6U? P MICROFILMED BY 'JORM MICROLAB {it{, CEDAR RAPIDS -DES MOINES J W Hotel/Department Store Coordinating Committee June 16, 1983 Page q Both Berlin and Perret reiterated the Committee's need for more information on exterior materials which could be used in this project. They stated information such as the material's dimension, size, method of installation, durability, use in other buildings, color, texture, and the like should be provided to the Committee. Further, they noted Dryvit should not be taken out of consideration as an exterior material. Kinney noted the contractor has placed some cost constraints into the selection of an exterior material. He said some savings could be realized by placing the second floor functions (banquet and conference facilities) into a below -ground level which would reduce the exterior surface costs. Hayek moved the selection and recommendation of an exterior material be tabed ldetailed by Perret and Berlin is until additional appropriate information submitted to the Committee. Berlin seconded the motion. Kinney said he would like a flexible recommendation from the Committee. Amert agreed with other Committee comments. She would like to see how other materials would work on the building. She noted it would be very helpful to have a colored sketch of the exterior so as to see what the building would look like in a specific material. Other Committee members concurred with the suggestion. Amert stated she was concerned that the second floor change would radically alter the building's proportion. Beck noted this change was time. tentative at this Wegman stated that his following comments were addressed to the Councilmembers on the Committee. He said the Design Review Committee has never won on design issues. He felt the Council would approve this building even if the design and materials used in it were not especially acceptable to this Committee simply because the building development was worth $12.3 million. Perret replied that neither the Committee nor the Council was approving the design at this time because the design was not completed. Perret again requested information as to whether not making a decision on the exterior material at this time would hinder the UDAG. Hauer stated a decision should be made in an expeditious manner so as not to have the Memorandum of Agreement as a -hindrance to disbursement if the UDAG was approved. Hayek noted- Wegman's opinion as being prophetic. Wegman said he had one additional comment to make; he'd like to have the hotel built and to have it look terrific 25 and 50 years from now. Perret stated he and Hauer had gone to Des Moines in mid-May to explain the project to Adrian Anderson, the executive officer of the State Office of Historic Preservation which is the agency that will execute the Memorandum of Agreement. Anderson had stated he wanted specific information on the exterior material before he would consider the paperwork on this project. Beck then stated a selection for the exterior material should be made quickly so the Memorandum of Agreement process can proceed. Hayek responded he didn't feel the Committee was in a position to make a decision at this time given the information available. C. ( MICROFILMED BY 'JORM MICROLAB I CEDAR RAPIDS -DES 1401NES jE. 1 J I' A Hotel/Department Store Coordinating Committee June 16, 1983 Page 5 Pribyl (Gary) stated that bids could be put out with a request for estimates of the different exterior materials. textures He thought the City should submit its information to the Office of Historic Preservation with a range of colors and bid out. of materials and get them all approved so that alternatives could be Hayek stated this was possible but he felt that because of the design directive of the Committee, it was necessary to protect the design integrity of this project. Wegman wanted to know how long Dryvit had been used as a building material. Both Kinney and Rohde replied between three to four years. Rohde noted it was not uncommon to have the building owner request different color renderings for comparative purposes. Perret again reiterated the Committee desire to have specific information on different materials for its next Committee meeting. The motion proposed by Hayek and seconded by Berlin was passed unanimously. Perret then requested information on the design changes mentioned earlier by Kinney. Kinney stated blueprints of the plans were being submitted to the Committee on a tentative basis and did not represent any final decisions. These Plans show the second floor functions being moved to the below -ground level which would then make the building seven floors above ground and one floor below ground. This would decrease the height of the building by 22 feet and decrease the exterior skin area which could allow for a better and more costly material to be used. Kinney reviewed other changes which included having the pool area and pool deck on the second floor. There is now an enclosed deck leading from the room area to the pool with the pool deck as an open air facility. It was noted with the building height decreased, the second floor of the hotel was in line with the pediment of the College Block Building. Perret wanted to know if the excavation of material for the basement was economical. Kinney replied it was because pilings would have to be installed to at least an 80 foot depth. Kinney stated the below -ground level would be 20 feet in height from floor -to -floor with a 12 foot ceiling height along the partitions. As was shown on the submitted design plans, there would be enough room for each_ person (ten square feet per person which meets Holiday Inn standards) and that this would now allow for a meeting room seating 650 people. Perret noted there were fewer meeting rooms and less space than as was proposed in the last design iteration. Berlin noted, however, that this design would increase capability of having larger meetings. Kinney indicated that the glass curtain wall facing the City Plaza would be decreased in size because of the one floor decrease. The angle of the glass curtain wall where it meets the facade materials was also now more steep. Berlin noted it was desirable to have the building height decreased by 22 feet and it appeared to be more compatible with the College Block Building proportions. IaIFIF y i:: i MICROFILMED BY ll( ?� '.JORM MICROLAB CEDAR RAPIDs•OES MOINES J /_. Hotel/Department Store Coordinating Committee June 16, 1983 Page 6 A question was raised as to what the windows would look like on the building. Kinney replied his approach was to ;et the massing of the building accepted and then work on details such as the windows. The Committee informally indicated that placing the conference and banquet in a below -ground level as being acceptable but cautioned that a formal and additional information would have to be presented before it could formally act on this design change. and Kinney requested information on forwarded to him. the brick type used in the City Plaza be Hauer indicated to the Committee that the UDAG application had been submitted to HUD in April. Additional information and materials were being submitted now c with final submission of the information due by June 20, 1983, t The meeting was adjourned at 5:30 p.m. { Submitted Andrea Hauer r t f a a I I I i i j i C+ i- MICROFILMED BY t?�' �JORM MICROLAB I _.CEDAR RAPIDS -DES MOINES r I J { ■ I �11 .II�ej m "Tutu) Cuns(ruClinn SCmicvs- t'0 Box 9377. 6701 West 23rd Street Minneapolis. Minnesota 55440 RECEIVED J U ii i 3 1933 16121544.1561 June 7, 1983 Ms. Andrea Hauer City of Iowa City Civic Center 410 East Washington Street Iowa City, Iowa 52240 SUBJECT: HOTEL EXTERIOR Dear Andrea: Dr. Johnson, Ed Kinney, and Adolf son & Peterson considered the following materials for the exterior of the proposed 178 room hotel. I write as a convenience on their behalf, as well as to reflect Adolfson & Peterson's advice to them. Considered were: 1) "Dryvit" types of "outsulation" and finish wall panels 2) Stucco 3) Decorative concrete block 4) Brick 5) Precast panels with sandblast finish 6) Precast panels with exposed aggregate finish The factors influencing our choice to use a "Dryvit" type of panel were: • Appearance • Cost • Weight — due.to structural implications, compounded by poor soil conditions • Insulation characteristics • Durability • Design Flexibility The cost differential among these materials is significant -- as much as 2.5 to perhaps 3 times from lowest to highest. it �• MICROFILMED BY i+ ;JORM MICROLAB f�CEOAR RA?IDSeb ES'MOIHES J: I■ a r � 7 The "Dryvit" system is superior Lo moss of the other cost, Lieweight. . insulation charactorist- attractive ns an alternatives with regard to precast pan,] !'bather and will It is, in our view, aye;Jly present an uppearnace very much as likt• a Hunter renderingImage' to fact, reseml,lcs that implied by the sIik( Zuchelli hotel, The Colonialtained in tl,e City s request for proposal prospectus for the with the expressed Tan color cl,nsen b Dr. desire to select a natural Johnson is very much in keeping the surrounding brick buildings and all. ' earthtone color compatible with the approximate color and finish texture v we have heard expressed on several Using a Uryvit" type of panel, of we have heat the a feel, responds well to the wishes prevailin occasions by Design Review Committee members exterior B design objective sentiment as to the hotel exterior is for an "compatible to but different from brick". Enclosed find a product information catalog" „ together with a sample panel of the color and finish texture proposed. For cost on Dryvit type of wall panel, reasons, we naturally wish to reserve the o competitive products, Opportunity to accept prices for close We hope this sufficiently responds to is as pleased as we feel it will be about the choice of a " Your inquiry. More, we hope the Committee over a decorative block. ; Dryvit" type panel i 4 I Sincerely, l ' ADOLFSON 8 PETERSON, INC, Douglas J. Westervelt DJW/cjk Vice President H i Enclosures: Dryvit panel in Colonial Tan { with sandblasts sprayed yed finish Dryvit catalog cc: Mr, Vernon Beck i Dr, Harr Mr, Ed Kinney nney Mr. Al Vijums i i MICROFILMED BY I.JORM MICRO LAB I ICEDAR RAPIDS -DES MOINES 1 1 ■