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Home My WebLink About1983-02-15 Council minutes�9 • City Conference Board January 31, 1983 City Conference Board: January 31, 1983 at 4:30 PM in the Conference Room at the Civic Center. Mayor Mary Neuhauser presiding. Iowa City Councilmembers Present: Balmer, Neuhauser, Dickson, Perret, McDonald, Erdahl. Johnson County Supervisors Present: Sehr, Donnelly School Board Members Present: Phelps, Cilek l Others Present: Hudson, Berlin, Karr, Helling Tape Recorded: Reel 83-1, Side 1, 10-103 — Mayor Neuhauser stated that a quorum was present. City Assessor Dan Hudson stated that the FY'84 assessor's budget included 5% raises for departmental employees and eliminated part-time employees which helped reduce the total budget by $60 compared to the previous budget. The budget includes money for hiring an outside firm to do re -appraisals. It would take 6-9 months and extra employees to do it within the department. Hudson wishes to replace two retiring employees in the next year with one clerk because of the added efficiency of computerization. j Vanguard has proposed to do the residential re -appraisals for $16 per parcel. Balmer related the concern of local commerical property owners about the large increase in evaluation by Vanguard over the City's 1981 figures. Hudson stated that the reason is that Vanguard starts without any knowledge of previous assessments. They look at actual sales and inspect properties. Both Vanguard and the Assessor's office review the figures. Hudson reviewed the exact increase in salary for each employee and introduced the employees. Employees are covered by the county insurance policy. Computer fees remain the same this year but workman's compensation and officer bonds go up. The Vanguard proposal for reappraisal is not a contract at this time. Vanguard is preferred because they are the only area (Cedar Rapids) firm. Hudson will make a recommendation at the February 14 meeting on whether to accept Vanguard's proposal or to open up reappraisal for bids. The County moved to accept the budget as proposed, School Board seconded, and it was unanimously approved. The City moved to set a public hearing for the budget on February 14, 1983, at 4:30 PM, County seconded, and it was unanimously approved. The vacancy on the Board of Review (vacated by Dean Schlagel) will be advertised. i The criteria for re-evaluating the position of county assessor will be forthcoming. Motion to adjouia was made by the City, seconded by the School Board, passed unanimously. i i MICROFILMED BY �- _ ..._l -DORM-MICR6LAB� CEDAR RAPIDS DES MOINES l / \ i MINUTES OF OFFICIAL ACTIONS OF COUNCIL - 2/1/83 The cost of publishing the following proceed- ings & claims is $ Cumulative cast for this calendar year for said publication is Iowa City Council, reg. mtg., 2/1/83, 7:30 P.M., at the Civic Center. Mayor Neuhauser presid- ing. Councilmembers present: Balmer, Dickson, Erdahl, McDonald, Neuhauser, Perret. Absent: Lynch. Mayor Neuhauser announced a change in item #4K, setting a public hearing on an ordinance to establish a moratorium in the Manville Heights neighborhood. After discussion at the informal meeting of 1/31/83, consensus of Council was to set a public hearing for March 8th on an ordinance rezoning the entire area to RNC -20. A special Council meeting will be held at 4:00 P.M. on February 2, 1983, to consider setting a public hearing on the rezoning. Mayor Neuhauser proclaimed the month of February as Heart Month and February 14, 1983, as Salute to Hospitalized Veterans Day. The Mayor announced the addition of a resolu- tion setting a public hearing on the transit facility project to the consent calendar. Moved by j Perret, seconded by Dickson, that the following I items and recommendations in the Consent Calendar be received, or approved, and/or adopted as ` amended: Approval of Official Council Actions, 1/18/83, as published, subject to correction, as recommended by the City Clerk. Minutes of Boards and Commissions: Civil Service Comm. -1/5/83; Airport Comm. -1/12/83; Human Rights Comm. -12/20/82; Riverfront Comm. -1/12/83; Planning and Zoning Comm. - 12/16/82. RES. 83-18, Bk. 76, p. 51, TO SET A PUBLIC HEARING FOR 2/15/83 ON PLANS, SPECIFI- CATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE IOWA CITY TRANSIT FACILITY PROJECT AND DIRECTING ACTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING CITY ENGINEER TO PLACE SAID PLANS, ETC., ON FILE FOR PUBLIC INSPECTION. Permit motions and resolutions as recom- mended by the Acting City Clerk: Approving Class C Beer Permit and Sunday Sales for QuikTrip #509, 225 S. Gilbert. Approving Class C Beer Permit and Sunday Sales for Hy - Vee Food Store #3 and Drug Town #2, 1201 N. Dodge Street. Approving Class C Liquor License for Vanessa's, 118 E. College Street. 1 ' 141CROFILMED BY 1. JORM-MICR6LAB` 1 CEDAR RAPIDS DES MOINES I / r Official Actions RES. 83-19, Bk. 76, p. 52, ISSUING DANCING February 1, 1983 PERMIT TO THE CROW'S NEST. Page 2 Motions: Approving disbursements in the amount of $1,734,514.74 for the period of December 1 through December 31, 1982, as recommended by the Finance Director, subject to audit. Authorizing the City Engineer to sign an application for highway right-of-way for utilities accommodation to Northwestern Bell Telephone Company along west side of Highway 1, south of Sunset Street. Resolutions, Book 76: RES. 83-20, pp. 53-54, ACCEPTING THE WORK FOR THE PETERSON STREET INTERCEPTOR SANITARY SEWER EXTENSION AS CONSTRUCTED BY DAVE SCHMITT CONSTRUCTION COMPANY OF CEDAR RAPIDS, IOWA. RES. 83-21, pp. 55-56, ACCEPTING THE WORK FOR THE SANITARY SEWER FOR THE TURNKEY HOUSING PROJECT, PROJECT NO. 22-4, IN THE CITY OF IOWA CITY AS CONSTRUCTED BY KNOWLING BROTHERS CONTRACTING COMPANY OF IOWA CITY, IOWA. RES. 83-22, pp. 57-58, ACCEPTING THE WORK FOR THE DOWNTOWN PARKING FACILITY RAMP B, BLOCK 64, IOWA CITY, IOWA, AS CONSTRUCTED BY KNUTSON CONSTRUCTION COMPANY OF MINNEAPOLIS, MINNESOTA. Correspondence: Mercy Hospital re Central Junior High, furnished to Council 1/14/83. Petition from residents of Manville Heights re rezoning, furnished to Council 1/21/83. Armstrong's re development of Parcel 64-1a, furnished to Council 1/24/83. Dale Sanderson re storm sewer problem on old Rock Island stockyards, referred to the City Manager for reply. William C. Lucas, attorney representing John Nolan, re proposed rezoning of area in Manville Heights, City Attorney to report to Council re this matter. Memo from Traffic Engr. re barricade at east end of Melrose Avenue. Memorandum from Civil Service submitting certified lists of applicants for the following positions: Clerk- Typist/Housing & Inspection Services; Senior Plant Operator/Water Division; Service Maintenance Worker/Water Division; Assistant Superintendent/Water Division; Treatmr_nt Plant Operator/Water Division; Maintenance Worker III/Water Division; Maintenance Worker II/Water Division; Maintenance Worker III/Streets & Sanitation Division; Mass Transit Operator/Transit Division; Maintenance Worker I/Water Division; Assistant Treatment Plant Operator/Water Division; Maintenance Worker I/Streets & Sanitation Division; Maintenance Worker r J 141CROF ILIdEO BY � 1. -JORM -MICRdLAB' CEDAR RAPIDS • DES MOINES J Official Actions II/Streets & Sanitation Division; Associate February 1, 1983 Planner/Planning & Program Development; Page 3 Maintenance Worker II/Parking Division; Parking Cashier/Parking Division. Affirmative roll call vote unanimous, 6/0, Lynch absent. The Mayor declared the motion carried and repeated the public hearing as set. A recommendation of the Planning and Zoning Commission to adopt the 1983 Comprehensive Plan Land Use Update, noted. Moved by Balmer, seconded by Dickson, to set a public hearing for 3/1/83 on the final PAD, LSRD Plan, amended preliminary plat and final plat of Walden Ridge, Parts 1, 2, 3 and 4. The Mayor declared the motion carried unanimously, 6/0, Lynch absent. Moved by Perret, seconded by McDonald, to set a public hearing for 3/1/83 on the amended prelimi- nary and final PAD, LSRD plan of Ty'n Cae Part 2, Lots 91 and 92. The Mayor declared the motion carried unanimously, 6/0, Lynch absent. Moved by Perret, seconded by McDonald, to set a public hearing for 2/15/83 on the vacation and disposition of Sunset Street and the frontage road between Highway 1 and Bryn Mawr Heights, Part 13. The Mayor declared the motion carried unanimously, 6/O, Lynch absent. A public hearing was held on the proposed rezoning of certain property located at 655 Highway 6 Bypass East and known as Fleetway Stores from M1 to C2. Moved by Balmer, seconded by Dickson, that the ORDINANCE REZONING LOT 26, LYON'S SECOND ADDITION, FROM C2 TO R3A; LOCATED EAST OF VAN BUREN STREET, NORTH OF BOWERY STREET, WEST OF JOHNSON STREET, AND SOUTH OF BURLINGTON STREET, be considered and given first vote for passage. Affirmative roll call vote unanimous, 6/0, Lynch absent. The Mayor declared the motion carried. Moved by McDonald, seconded by Perret, that the rule requiring ordinances to be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the first consideration and vote be waived and the ordinance be voted upon for second consideration at this time. Affirmative roll call vote unanimous, 6/0, Lynch absent. The Mayor declared the motion carried. Moved by McDonald, seconded by Perret, that the ORDINANCE REZONING CERTAIN PROPERTY LOCATED IN THE SOUTHEAST QUADRANT OF THE INTERSECTION OF GILBERT AND BURLINGTON STREETS (302-314 SOUTH GILBERT STREET AND 417 EAST BURLINGTON STREET) FROM C2 TO CBS (Dorothy Maher property), be considered and given second vote for t MICROEIUIED BY JORM "- MICR6LA9' CEDAR RAPIDS • DES MOINES J Official Actions passage. Affirmative roll call vote on second vote February, 1, 1983 for passage unanimous, 6/0, Lynch absent. The Page 4 Mayor declared the motion carried. Moved by Balmer, seconded by Dickson, that the ORDINANCE REZONING LOTS 3 AND 4 IN LYMAN COOK'S SUBDIVISION WHICH ARE OWNED BY THE CITY OF IOWA CITY AND LOCATED NORTH OF RALSTON CREEK VILLAGE AND EAST OF GILBERT STREET FROM C2 TO CBS, be considered and given second vote for passage. Affirmative roll call vote unanimous, 6/0, Lynch absent. The Mayor declared the motion carried. Moved by Balmer, seconded by Dickson, that the ORDINANCE VACATING A PORTION OF THE ALLEY DIRECTLY EAST OF LOT 4 IN LYMAN COOK'S SUBDIVISION, OUTLOT 25, be considered and given second vote for passage. Affirmative roll call vote unanimous, 6/0, Lynch absent. The Mayor declared the motion carried. Moved by Balmer, seconded by McDonald, that the ORDINANCE AMENDING THE SUBDIVISION ORDINANCE BY CLARIFYING THE LANGUAGE REGARDING ISSUANCE OF BUILDING PERMITS, ADDING A PENALTY SECTION AND PERMITTING THE FINAL PLAT TO INCLUDE PART OF THE PRELIMINARY PLAT IN CERTAIN CIRCUMSTANCES ONLY, be 1 considered and given second vote for passage. Affirmative roll call vote unanimous, 6/0, Lynch absent. The Mayor declared the motion carried. Moved by Erdahl, seconded by Perret, to lay on the table the setting of a public hearing for I 3/1/83 on an ordinance to establish a moratorium for six months in the Manville Heights neighborhood. The Mayor declared the motion carried unanimously, 6/0, Lynch absent. Mayor Neuhauser reminded Councilmembers of the special meeting scheduled for 2/2 to consider setting a public hearing rezoning the area. Casey Mahon, 226 McLean, appeared and thanked Council for their consideration re Manville Heights neighborhood. Mayor Neuhauser announced the following vacancies on Boards and Commissions: Housing Comm. - three vacancies for three-year terms ending 5/1/86; Planning & Zoning Comm. - two vacancies for five-year terms ending 5/1/88; Mayor's Youth Employment Board - two vacancies for three-year terms ending 4/15/86. These appointments will be made at the 3/15/83 meeting of the City Council. Moved by Dickson, seconded by Perret, to appoint Michael Segrin, 232 S. Summit, to Broadband Telecommunications Commission for a three-year term ending 3/13/86. The Mayor declared the motion carried unanimously, 6/0, Lynch absent. Moved by Perret, seconded by Dickson, to reappoint Joseph Tiffany, 1606 Morningside Drive, � 1 1 MICROFILMED BY -,..,..• 1. '.JORM-._M1CR6LA13_ CEDAR RAPIDS DES MOINES j r J 1 I \ i 1 Official Actions to the Airport Commission for a six-year term February 1, 1983 ending 3/1/89. The Mayor declared the motion Page 5 carried unanimously, 6/0, Lynch absent. Moved by Perret, seconded by Erdahl, to appoint Peter Fisher, 1211 Ginter Avenue, to the Board of Adjustment for a five-year term ending 1/1/88. The Mayor declared the motion carried unanimously, 6/0, Lynch absent. Moved by Perret, seconded by Dickson, to appoint Steven Stimmel, 3005 Cornell, Stephanie Suttles, 350 Hawkeye Ct., and reappoint David Leshtz, 1411 Sheridan Avenue, to the Committee on Community Needs for three-year terms ending 3/1/86. The Mayor declared the motion carried unanimously, 6/0, Lynch absent. Councilmember Erdahl noted the years of service on the Board of Adjustment by James Harris and on the Committee on Community Needs by Sandra Lockett and Janet Cook and requested the Mayor send letters of appreciation. McDonald requested an update of the projected schedule for purchase of bus shelters and placement, specifically West- minster and Court. City Manager will report. McDonald also questioned the procedure for having vehicles towed out of privately owned commercial parking lots after hours. City Manager stated the police would take care of the matter. Councilmem- bers suggested that the posted sign include the towing cost. Perret briefed Council re trees on private property being removed. He noted that in addition to large older trees downed in the Manville Heights area this past week, the railroad was clearing trees along the right-of-way and expressed concern re City trees in Brookland Park. The City Attorney will investigate and the Mayor will write a letter to the railroad. Neuhauser requested a list of possible projects for civic groups be compiled for distribution. Dickson reported on her recent visit to the Police Depart- ment and was impressed with the back-up system. Balmer inquired as to when Council would be receiving re water billing procedures. City Manager stated a memo was upcoming. He also requested information re the status of the Central Junior High property. City Manager stated that Friday's packet would contain a memo. Balmer reported on the latest meeting of the Wastewater Treatment Committee and the Task Force on Convention/Tourism. Moved by Erdahl, seconded by Dickson, to adopt RES. 82-23, 8k. 76, p. 59, RESCINDING THE DESIGNATION OF ARMSTRONG'S INC. AS THE PREFERRED DEVELOPER FOR URBAN RENEWAL PARCEL 64-1a IN DOWNTOWN IOWA CITY. Perret questioned whether I r f-. I i 141CROFILMED BY -JORM--MICR#LAB- � CEDAR RAPIDS • DES MOVIES /J n Official Actions Armstrong's could be required to pay more than the February 1, 1483 deposit for architectural fees, etc. as set forth Paqe 6 in the contract. Staff will report back. Affirmative roll call vote unanimous, 6/0, Lynch absent. The Mayor declared the resolution adopted. Moved by McDonald, seconded by Balmer, to adopt RES. 83-24, Bk. 76, pp. 60-61, AUTHORIZING EXECUTION OF WARRANTY DEED FOR CONVEYANCE OF THE OLD PUBLIC LIBRARY SITE, LOTS 3 AND 4 IN BLOCK 63, IOWA CITY, IOWA. Atty. Cruise, representing GWG Investments, present for discussion. Affirmative roll call vote unanimous, 6/0, Lynch absent. The Mayor declared the resolution adopted. Moved by Perret, seconded by Balmer, to adopt RES. 83-25, Bk. 76, pp. 62-64, ENDORSING THE MODEL CONSERVATION EASEMENT AND AUTHORIZING MEMBERS OF THE IOWA CITY RIVERFRONT COMMISSION TO ACQUAINT LANDOWNERS, WITH PROPERTY ABUTTING THE IOWA RIVER, WITH THE EASEMENT AND TO ENCOURAGE THEM TO PARTICI- PATE IN THIS CONSERVATION MEASURE. Affirmative roll call vote unanimous, 6/0, Lynch absent. The Mayor declared the resolution adopted. Moved by Perret, seconded by Balmer, to adopt RES. 83-26, Bk. 76, pp. 65-67, AUTHORIZING EXECUTION OF ANNUAL CONTRIBUTIONS CONTRACT BETWEEN THE CITY AND THE FEDERAL GOVERNMENT RELATING TO FUNDS FOR PUBLIC HOUSING PROJECT 22-4. Affirmative roll call vote unanimous, 6/0, Lynch absent. The Mayor declared the resolution adopted. Moved by Balmer, seconded by Erdahl, to adjourn, 8:40 P.M. The Mayor declared the motion carried unanimously, 6/0, Lynch absent. For a more detailed & complete description of Council Activities & Disbursements, see Office of City Clerk anj Finance Department. C' MIUAcuLW s/MARY C. NEUHAUSER, MAYOR s/MAR ,N KARR, ACTING CITY CLERK 7y(Q u ai,J e.. ?CIAIt Submitted for publication on 2/11/83. I � a I41CROFILI4ED BY 11' - J_—J0RM--M1CR#tJ:AB_ CEDAR RAPIDS • DES M i f /'- Ji MINUTES OF OFFICIAL ACTIONS OF COUNCIL - 2/2/83 The cost of publishing the following proceed- ings & claims is $ Cumulative cost for this calendar year for said publication is Iowa City Council, special meeting, February 2, 1983, 4:00 P.M. in the Council Chambers of the Civic Center. Mayor Neuhauser presiding. Council - members present: Balmer, Dickson, McDonald, Neuhauser, Perret. Absent: Erdahl, Lynch. Moved by Perret, seconded by Dickson, to set a public hearing for 3/8/83, at 7:30 P.M., in the Council Chambers, on an ordinance amending Chapter 8.10, The Zoning Ordinance of the Municipal Code of the City of Iowa City, Iowa, by rezoning the entire R3A area of Manville Heights to RNC -20. The Mayor stated that this action would prohibit the issuance of building permits in the area for 60 days, it would allow the Planning and Zoning Commission and the City Council to consider whether the area in question should be rezoned from R3A to RNC -20, and it would allow proponents and opponents a fair oportunity to present arguments at the public hearing stage. She noted that the action does not stop construction on legally issued building permits or make R3A uses nonconforming. Atty. William Lucas, representing Furman and Nolan, appeared and voiced opposition to the setting of a public hearing. The Mayor declared the motion setting a public hearing carried unanimously, 5/0, Erdahl and Lynch absent. Moved by Perret, seconded by Balmer, to refer this proposed ordinance to the Planning and Zoning Commission for its recommendation and that the rezoning being proposed is pursuant to Code Section 8.10.32(A) whereby Council on its own motion may rezone or propose an amendment to the zoning ordinance. The Mayor declared the motion carried unanimously, 5/0, Erdahl and Lynch absent. Moved by Dickson, seconded by Perret, to receive and place on file the correspondence from Atty. William Lucas, representing Furman and Nolan. The Mayor declared the motion carried unanimously, 5/0, Lynch and Erdahl absent. Moved by Balmer, seconded by Perret, to adjourn, 4:07 P.M. The Mayor declared the motion carried unanimously, 5/0, Erdahl and Lynch absent. A more complete description of Council activi- ties is on T e in the office of the City Clerk. -{ C. (UJ(aU QA s/MARY NEUHAUSER, MAYOR s/MARI N KARR, ACTIG CITY CLERK vp Submitted for publication on 2/11/83. 1 � I MICROFILMED BY _ 1" DORM "MICR6L"AB'_ CEDAR RAPIDS • DES MOINES J 1 COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES February 1, 1983 Iowa City Council, reg. mtg., 2/1/83, 7:30 P.M., at the Civic Center. Mayor Neuhauser presiding. Councilmembers present: Balmer, Dickson, Erdahl, McDonald, Neuhauser, Perret. Absent: Lynch. Staffinembers present: Berlin, Helling, Jansen, Knight, Hauer, Karr. Council minutes tape-recorded on Tape 82-25, Side 1, 1-356. Mayor Neuhauser announced a change in item #4K, setting a public hearing on an ordinance to establish a moratorium in the Manville Heights neighborhood. After discussion at the informal meeting of 1/31/83, consensus of Council was to set a public hearing for March 8th on an ordinance rezoning the entire area to RNC -20. A special Council meeting will be held at 4:00 P.M. on February 2, 1983, to consider setting a public hearing on the rezoning. Mayor Neuhauser proclaimed the month of February as Heart Month and presented the proclamation to Betsy Sarr, President of the local chapter of the American Heart Association. She also proclaimed February 14, 1983, as Salute to Hospitalized Veterans Day. i The Mayor announced the addition of a resolution setting a public hearing on the transit facility project to the consent calendar. Moved by Perret, seconded by Dickson, that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as amended: I Approval of Official Council Actions, 1/18/83, as published, I subject to correction, as recommended by the City Clerk. Minutes of Boards and Commissions: Civil Service Comm. -1/5/83; Airport Comm. -1/12/83; Human Rights Comm. -12/20/82; Riverfront Comm. -1/12/83; Planning and Zoning Comm. -12/16/82. RES. 83-18, Bk. 76, p. 51, TO SET A PUBLIC HEARING FOR 2/15/83 ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE IOWA CITY TRANSIT FACILITY PROJECT AND DIRECTING ACTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING CITY ENGINEER TO PLACE SAID PLANS, ETC., ON FILE FOR PUBLIC INSPECTION. Permit motions and resolutions as recommended by the Acting City Clerk: Approving Class C Beer Permit and Sunday Sales for QuikTrip Corporation dba QuikTrip #509, 225 S. Gilbert. Approving Class C Beer Permit and Sunday Sales for Hy -Vee Food Stores, Inc. dba Hy -Vee Food Store #3 and Drug Town #2, 1201 N. Dodge Street. Approving Class C Liquor License for Vanessa's of Iowa City, Inc. dba Vanessa's, 118 E. College Street. RES. 83-19, Bk. 76, p. 52, ISSUING DANCING PERMIT TO THE CROW'S NEST. Motions: Approving disbursements in the amount of $1,734,614.74 for the period of December 1 through December 31, 1982, as recommended by the Finance Director, subject to audit. I 141CROFILIIED BY -� JORM MICRbLAB- - 1 CEDAR RAPIDS • DES MOINES I �� Council Activities February 1, 1983 Page 2 Authorizing the City Engineer to sign an application for highway right-of-way for utilities accommodation to Northwestern Bell Telephone Company along west side of Highway 1, south of Sunset Street. Resolutions, Book 76: RES. 83-20, pp. 53-54, ACCEPTING THE WORK FOR THE PETERSON STREET INTERCEPTOR SANITARY SEWER EXTENSION AS CONSTRUCTED BY DAVE SCHMITT CONSTRUCTION COMPANY OF CEDAR RAPIDS, IOWA. RES. 83-21, pp. 55-56, ACCEPTING THE WORK FOR THE SANITARY SEWER FOR THE TURNKEY HOUSING PROJECT, PROJECT NO. 22-4, IN THE CITY OF IOWA CITY AS CONSTRUCTED BY KNOWLING BROTHERS CONTRACTING COMPANY OF IOWA CITY, IOWA. RES. 83-22, pp. 57-58, ACCEPTING THE WORK FOR THE DOWNTOWN PARKING FACILITY RAMP B, BLOCK 64, IOWA CITY, IOWA, AS CONSTRUCTED BY KNUTSON CONSTRUCTION COMPANY OF MINNEAPOLIS, MINNESOTA. Correspondence: Mercy Hospital re Central Junior High, furnished to Council 1/14/83. Petition from residents of Manville Heights re rezoning, furnished to Council 1/21/83. Armstrong's re development of Parcel 64-1a, furnished to Council 1/24/83. Dale Sanderson re storm sewer problem on old Rock Island stockyards, referred to the City Manager for reply. William C. Lucas, attorney 1 representing John Nolan, re proposed rezoning of area in Manville Heights, City Attorney to report to Council re this matter. Memo ifrom Traffic Engr. re barricade at east end of Melrose Avenue. Memorandum from Civil Service submitting certified lists of applicants for the following positions: Clerk-Typist/Housing & Inspection Services; Senior Plant Operator/Water Division; Service Maintenance Worker/Water Division; Assistant Superintendent/Water Division; Treatment Plant Operator/Water Division; Maintenance Worker III/Water Division; Maintenance Worker II/Water Division; Maintenance Worker III/Streets & Sanitation Division; Mass Transit Operator/Transit Division; Maintenance Worker I/Water Division; Assistant Treatment Plant Operator/Water Division; Maintenance Worker I/Streets & Sanitation Division; Maintenance Worker II/Streets & Sanitation Division; Associate Planner/Planning & Program Development; Maintenance Worker II/Parking Division; Parking Cashier/Parking Division. Affirmative roll call vote unanimous, 6/0, Lynch absent. The Mayor declared the motion carried and repeated the public hearing as set. A recommendation of the Planning and Zoning Commission to adopt the 1983 Comprehensive Plan Land Use Update, noted. Moved by Balmer, seconded by Dickson, toset a public hearing for 3/1/83 on the final PAD, LSRD Plan, amended preliminary plat and final plat of Walden Ridge, Parts 1, 2, 3 and 4. The Mayor declared the motion carried unanimously, 6/0, Lynch absent. 3/1/83 on the amended preliminary andfinal PAD, to set LSRD plan ofublic aTy'1n for Cae Part 2, Lots 91 and 92. The Mayor declared the motion carried unanimously, 6/0, Lynch absent. i 111CROFILMED BY 1" -JORM "MICR LAB- CEDAR RAPIDS • DES +101. CS 1 j/ i Council Activities February 1, 1983 Page 2 Authorizing the City Engineer to sign an application for highway right-of-way for utilities accommodation to Northwestern Bell Telephone Company along west side of Highway 1, south of Sunset Street. Resolutions, Book 76: RES. 83-20, pp. 53-54, ACCEPTING THE WORK FOR THE PETERSON STREET INTERCEPTOR SANITARY SEWER EXTENSION AS CONSTRUCTED BY DAVE SCHMITT CONSTRUCTION COMPANY OF CEDAR RAPIDS, IOWA. RES. 83-21, pp. 55-56, ACCEPTING THE WORK FOR THE SANITARY SEWER FOR THE TURNKEY HOUSING PROJECT, PROJECT NO. 22-4, IN THE CITY OF IOWA CITY AS CONSTRUCTED BY KNOWLING BROTHERS CONTRACTING COMPANY OF IOWA CITY, IOWA. RES. 83-22, pp. 57-58, ACCEPTING THE WORK FOR THE DOWNTOWN PARKING FACILITY RAMP B, BLOCK 64, IOWA CITY, IOWA, AS CONSTRUCTED BY KNUTSON CONSTRUCTION COMPANY OF MINNEAPOLIS, MINNESOTA. Correspondence: Mercy Hospital re Central Junior High, furnished to Council 1/14/83. Petition from residents of Manville Heights re rezoning, furnished to Council 1/21/83. Armstrong's re development of Parcel 64-1a, furnished to Council 1/24/83. Dale Sanderson re storm sewer problem on old Rock Island stockyards, referred to the City Manager for reply. William C. Lucas, attorney 1 representing John Nolan, re proposed rezoning of area in Manville Heights, City Attorney to report to Council re this matter. Memo ifrom Traffic Engr. re barricade at east end of Melrose Avenue. Memorandum from Civil Service submitting certified lists of applicants for the following positions: Clerk-Typist/Housing & Inspection Services; Senior Plant Operator/Water Division; Service Maintenance Worker/Water Division; Assistant Superintendent/Water Division; Treatment Plant Operator/Water Division; Maintenance Worker III/Water Division; Maintenance Worker II/Water Division; Maintenance Worker III/Streets & Sanitation Division; Mass Transit Operator/Transit Division; Maintenance Worker I/Water Division; Assistant Treatment Plant Operator/Water Division; Maintenance Worker I/Streets & Sanitation Division; Maintenance Worker II/Streets & Sanitation Division; Associate Planner/Planning & Program Development; Maintenance Worker II/Parking Division; Parking Cashier/Parking Division. Affirmative roll call vote unanimous, 6/0, Lynch absent. The Mayor declared the motion carried and repeated the public hearing as set. A recommendation of the Planning and Zoning Commission to adopt the 1983 Comprehensive Plan Land Use Update, noted. Moved by Balmer, seconded by Dickson, toset a public hearing for 3/1/83 on the final PAD, LSRD Plan, amended preliminary plat and final plat of Walden Ridge, Parts 1, 2, 3 and 4. The Mayor declared the motion carried unanimously, 6/0, Lynch absent. 3/1/83 on the amended preliminary andfinal PAD, to set LSRD plan ofublic aTy'1n for Cae Part 2, Lots 91 and 92. The Mayor declared the motion carried unanimously, 6/0, Lynch absent. i 111CROFILMED BY 1" -JORM "MICR LAB- CEDAR RAPIDS • DES +101. CS 1 Council Activities February 1, 1983 Page 3 Moved by Perret, seconded by McDonald, to set a public hearing for 2/15/83 on the vacation and disposition of Sunset Street and the frontage road between Highway 1 and Bryn Mawr Heights, Part 13. The Mayor declared the motion carried unanimously, 6/0, Lynch absent. A public hearing was held on the proposed rezoning of certain property located at 655 Highway 6 Bypass East and known as Fleetway Stores from M1 to C2. No one appeared. Moved by Balmer, seconded by Dickson, that the ORDINANCE REZONING LOT 26, LYON'S SECOND ADDITION, FROM C2 TO R3A; LOCATED EAST OF VAN BUREN STREET, NORTH OF BOWERY STREET, WEST OF JOHNSON STREET, AND SOUTH OF BURLINGTON STREET, be considered and given first vote for passage. Affirmative roll call vote unanimous, 6/0, Lynch absent. The Mayor declared the motion carried. Moved by McDonald, seconded by Perret, that the rule requiring ordinances to be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the first consideration and vote be waived and the ordinance be voted upon for second consideration at this time. Affirmative roll call vote unanimous, 6/0, Lynch absent. The Mayor declared the motion carried. Moved by McDonald, seconded by Perret, that the ORDINANCE REZONING CERTAIN PROPERTY LOCATED IN THE SOUTHEAST QUADRANT OF THE INTERSECTION OF GILBERT AND BURLINGTON STREETS (302-314 SOUTH GILBERT STREET AND 417 EAST BURLINGTON STREET) FROM C2 TO CBS (Dorothy Maher property), be considered and given second vote for passage. Affirmative roll call vote on second vote for passage unanimous, 6/0, Lynch absent. The Mayor declared the motion carried. Moved by Balmer, seconded by Dickson, that the ORDINANCE REZONING LOTS 3 AND 4 IN LYMAN COOK'S SUBDIVISION WHICH ARE OWNED BY THE CITY OF IOWA CITY AND LOCATED NORTH OF RALSTON CREEK VILLAGE AND EAST OF GILBERT STREET FROM C2 TO CBS, be considered and given second vote for passage. Affirmative roll call vote unanimous, 6/0, Lynch absent. The Mayor declared the motion carried. Moved by Balmer, seconded by Dickson, that the ORDINANCE VACATING A PORTION OF THE ALLEY DIRECTLY EAST OF LOT 4 IN LYMAN COOK'S SUBDIVISION, OUTLOT 25, be considered and given second vote for passage. Affirmative roll call vote unanimous, 6/0, Lynch absent. The Mayor declared the motion carried. Moved by Balmer, seconded by McDonald, that the ORDINANCE AMENDING THE SUBDIVISION ORDINANCE BY CLARIFYING THE LANGUAGE REGARDING ISSUANCE OF BUILDING PERMITS, ADDING A PENALTY SECTION AND PERMITTING THE FINAL PLAT TO INCLUDE PART OF THE PRELIMINARY PLAT IN CERTAIN CIRCUMSTANCES ONLY, be considered and given second vote for passage. Affirmative roll call vote unanimous, 6/0, Lynch absent. The Mayor declared the motion carried. Moved by Erdahl, seconded by Perret, to lay on the table the setting of a public hearing for 3/1/83 on an ordinance to establish a moratorium for six months in the Manville Heights neighborhood. The Mayor declared i n1EADFILMED BY -'JORM MICROLAB 1 L ! CEDAR RAPIDS • DES MOINES I 1 % 4 i I Council Activities February 1, 1983 Page 4 the motion carried unanimously, 6/0, Lynch absent. Mayor Neuhauser reminded Councilmembers of the special meeting scheduled for 2/2 to consider setting a public hearing rezoning the area. Casey Mahon, 226 McLean, appeared and thanked Council for their consideration re Manville Heights neighborhood. Mayor Neuhauser announced the following vacancies on Boards and Commissions: Housing Comm. - three vacancies for three-year terms ending 5/1/86; Planning & Zoning Comm. - two vacancies for five-year terms ending 5/1/88; Mayor's Youth Employment Board - two vacancies for three-year terms ending 4/15/86. These appointments will be made at the 3/15/83 meeting of the City Council. Moved by Dickson, seconded by Perret, to appoint Michael Segrin, 232 S. Summit, to Broadband Telecommunications Commission for a three-year term ending 3/13/86. The Mayor declared the motion carried unanimously, 6/0, Lynch absent. Moved by Perret, seconded by Dickson, to reappoint Joseph Tiffany, 1606 Morningside Drive, to the Airport Commission for a six-year term ending 3/1/89. The Mayor declared the motion carried unanimously, 6/0, Lynch absent. Moved by Perret, seconded by Erdahl, to appoint Peter Fisher, 1211 Ginter Avenue, to the Board of Adjustment for a five-year term ending 1/1/88. The Mayor declared the motion carried unanimously, 6/0, Lynch absent. Moved by Perret, seconded by Dickson, to appoint Steven Stimmel, 3005 Cornell, Stephanie Suttles, 350 Hawkeye Ct., and reappoint David Leshtz, 1411 Sheridan Avenue, to the Committee on Community Needs for three-year terms ending 3/1/86. The Mayor declared the motion carried unanimously, 6/0, Lynch absent. Councilmember Erdahl noted the years of service on the Board of Adjustment by James Harris and on the Committee on Community Needs by Sandra Lockett and Janet Cook and requested the Mayor send letters of appreciation. McDonald requested an update of the projected schedule for purchase of bus shelters and placement, specifically Westminster and Court. City Manager will report. McDonald also questioned the procedure for having vehicles towed out of privately owned commercial parking lots after hours. City Manager stated the police would take care of the matter. Councilmembers suggested that the posted sign include the towing cost. Perret briefed Council re trees on private property being removed and that an ordinance requiring a permit had been repealed in 1979. He noted that in addition to large older trees downed in the Manville Heights area this past week, the railroad was clearing trees along the right-of- way. He expressed concern re City trees in Brookland Park. The City Attorney will investigate and the Mayor will write a letter re this matter to the railroad. Neuhauser requested a list of possible projects for civic groups be compiled for distribution. Dickson reported on her recent visit to the Police Department and was impressed with the back-up system. Balmer inquired as to when Council would be receiving re water billing I, J I4ICRDFILMED BY 1 i 7 "_JORM-MICROLA6` I LCEDAR RAPIDS DES t101YES Council Activities February 1, 1983 Page 5 procedures. City Manager stated a memo was upcoming. He also requested information re the status of the Central Junior High property. City Manager stated that Friday's packet would contain a memo. Balmer reported on the latest meeting of the Wastewater Treatment Committee and the Task Force on Convention/Tourism. Moved by Erdahl, seconded by Dickson, to adopt RES. 82-23, Bk. 76, p. 59, RESCINDING THE DESIGNATION OF ARMSTRONG'S INC. AS THE PREFERRED DEVELOPER FOR URBAN RENEWAL PARCEL 64-1a IN DOWNTOWN IOWA CITY. Perret questioned whether Armstrong's could be required to pay more than the deposit for architectural fees, etc. as set forth in the contract. Staff will report back. Affirmative roll call vote unanimous, 6/0, Lynch absent. The Mayor declared the resolution adopted. Moved by McDonald, seconded by Balmer, to adopt RES. 83-24, Bk. 76, pp. 60-61, AUTHORIZING EXECUTION OF WARRANTY DEED FOR CONVEYANCE OF THE OLD PUBLIC LIBRARY SITE, LOTS 3 AND 4 IN BLOCK 63, IOWA CITY, IOWA. Atty. Cruise, representing GWG Investments, present for discussion. Affirmative roll call vote unanimous, 6/0, Lynch absent. The Mayor declared the resolution adopted. i Moved by Perret, seconded by Balmer, to adopt RES. 83-25, Bk. 76, pp. 62-64, ENDORSING THE MODEL CONSERVATION EASEMENT AND AUTHORIZING MEMBERS OF THE IOWA CITY RIVERFRONT COMMISSION TO ACQUAINT LANDOWNERS, WITH PROPERTY ABUTTING THE IOWA RIVER, WITH THE EASEMENT AND TO ENCOURAGE THEM TO PARTICIPATE IN THIS CONSERVATION MEASURE. Affirmative roll call vote unanimous, 6/0, Lynch absent. The Mayor declared the resolution adopted. i Moved by Perret, seconded by Balmer, to adopt RES. 83-26, Bk. 76, pp. 65-67, AUTHORIZING EXECUTION OF ANNUAL CONTRIBUTIONS CONTRACT BETWEEN THE CITY AND THE FEDERAL GOVERNMENT RELATING TO FUNDS FOR PUBLIC HOUSING PROJECT 22-4. Affirmative roll call vote unanimous, 6/0, Lynch absent. The Mayor declared the resolution adopted. Moved by Balmer, seconded by Erdahl, to adjourn, 8:40 P.M. The Mayor declared the motion carried unanimously, 6/0, Lynch absent. ATTEST: MARY C. NEUHAUSER, MAYOR MARIAN KARR, ACTING CITY CLERK - i MICROFILIIED BY JOR M -MIC RCCA B` ' CEDAR RAPIDS • DES MOINES. T J COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES February 2, 1983 Iowa City Council, special meeting, February 2, 1983, 4:00 P.M. in the Council Chambers of the Civic Center. Mayor Neuhauser presiding. Councilmembers present: Balmer, Dickson, McDonald, Neuhauser, Perret. Absent: Erdahl, Lynch. Staffinembers present: Berlin, Helling, Jansen, Karr. Tape recorded on Tape 83-2, Side 2, 7-42. Moved by Perret, seconded by Dickson, to set a public hearing for 3/8/83, at 7:30 P.M., in the Council Chambers, on an ordinance amending Chapter 8.10, The Zoning Ordinance of the Municipal Code of the City of Iowa City, Iowa, by rezoning the entire R3A area of Manville Heights to RNC -20. The Mayor stated that this action would prohibit the issuance of building permits in the area for 60 days, it would allow the Planning and Zoning Commission and the City Council to consider whether the area in question should be rezoned from R3A to RNC -20, and it would allow proponents and opponents a fair oportunity to present arguments at the public hearing stage. She noted that the action does not stop construc- tion on legally issued building permits or make R3A uses non -conforming. Atty. William Lucas, representing Furman and Nolan, appeared and voiced opposition to the setting of a public hearing. The Mayor declared the motion setting a public hearing carried unanimously, 5/0, Erdahl and Lynch absent. Moved by Perret, seconded by Balmer, to refer this proposed ordinance to the Planning and Zoning Commission for its recommendation and that the rezoning being proposed is pursuant to Code Section 8.10.32(A) whereby Council on its own motion may rezone or propose an amendment to the zoning ordinance. The Mayor declared the motion carried unanimously, 5/0, Erdahl and Lynch absent. Moved by Dickson, seconded by Perret, to receive and place on file the correspondence from Atty. William Lucas, representing Furman and Nolan. The Mayor declared the motion carried unanimously, 5/0, Lynch and Erdahl absent. Moved by Balmer, seconded by Perret, to adjourn, 4:07 P.M. The Mayor declared the motion carried unanimously, 5/0, Erdahl and Lynch absent. MARY C. NEUHAUSER, MAYOR ATTEST: MARIAN KARR, ACTING CITY CLERK IdICROFILMED BY —JOR M -—MIG ROLA B' CEDAR RAPIDS • DES 14019ES / i i T —'1 i COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES February 15, 1983 Iowa City Council, reg. mtg., 2/15/83, 7:30 P.M. at the Civic Center. Mayor Neuhauser presiding. Councilmembers present: Balmer, Erdahl, Lynch, McDonald, Neuhauser, Perret (7:32). Absent: Dickson. Staffinembers present: Berlin, Helling, Jansen, Boothroy, Hauer, McGonagle, Lundell, Karr. Council minutes tape-recorded on Tape 83-2, Side 2, 42-480. i I Mayor Neuhauser presented her State of the City message. The Mayor announced one addition to the Consent Calendar, consideration of a beer permit for Pester Marketing Company. Moved by Lynch, seconded by Perret, that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as amended: Approved of Official Council Actions, 2/1/83, and spec. mtg., 2/21/83, as published, subject to corrections, as recommended by the City Clerk. Minutes of Boards and Commissions: Bd. of Library Trustees- 1/27/83; Senior Center Comm.-12/2/83; Broadband Telecommunications Comm.-12/14/83; Mayor's Youth Employment Bd.-1/25/83; Housing Appeals Bd.-1/11/83; Planning and Zoning Comm.-12/16/83. Permit Motions and Resolutions as recommended by the Acting City Clerk: Approving Class C Liquor License for Ambrose- j Lovetinsky, Inc. dba Woodfields, 223 E. Washington Street. Approving Special Class C Beer-Wine and Sunday Sales for All American Deli, Inc. dba All American Deli, #269 Old Capitol Mall. Refunding a portion of a beer permit to Star Port. RES. 83-27, Bk. 76, p. 68, ISSUING A DANCING PERMIT TO WOODFIELDS, 223 E. Washington St. Approving Class C Beer Permit and Sunday Sales for Pester Marketing Company dba Pester Marketing Company #59, 302 S. Dubuque St. RES. 83-28, Bk. 76, p. 69, ADOPTING SUPPLEMENT NUMBER FIFTEEN TO THE CODE OF ORDINANCES OF THE CITY OF IOWA CITY, IOWA. Setting Public Hearings: RES. 83-29, Bk. 76, p. 70, TO SET A PUBLIC HEARING FOR 3/1/83 ON BUDGET ESTIMATE FOR THE FISCAL YEAR 7/1/83 THROUGH 6/30/84. RES. 83-30, Bk. 76, p. 71, TO SET A PUBLIC HEARING FOR 3/1/83 ON PLANS, SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATE OF COST FOR THE DUBUQUE STREET IMPROVEMENTS - WASHINGTON STREET TO IOWA AVENUE, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING AND DIRECTING CITY ENGINEER TO PLACE SAID PLANS AND SPECIFICATIONS ON FILE FOR PUBLIC INSPECTION. Affirmative roll call vote unanimous, 6/0, Dickson absent. The Mayor declared the motion carried and repeated the public hearings as set. Moved by Perret, seconded by Erdahl, to set a public hearing for 3/15/83 on a proposed ordinance establishing design standards for off- street parking. The Mayor declared the motion carried unanimously, 6/0, Dickson absent. I 141CROFILIIED BY 1_ 1 ,.,-„ •--JORIVI "-MIC ROCAS 1 CEDAR RAPIDS - DES 1•f019ES I 1 1 i i i \ i Cc it Activities February 15, 1983 Page 2 A public hearing was held on the 1983 Comprehensive Plan Land Use Update. The following people appeared for discussion: Senior Planner Boothroy; Atty. Dale Sanderson, representing Shaler Enterprises and Hunters Run Development Company; and Jim Hynes, 621 Dearborn. Moved by Perret, seconded by McDonald, to receive and place on file the following correspondence: Charles A. Barker, re property abutting Hy-Vee grocery on Dodge Street; petition from residents on Hudson Avenue; John & Cindy Johnston, 930 Hudson Avenue; Lorna Mathes, 109 S. Johnson Street; and Atty. Dale Sanderson, re Hunters Run. The Mayor declared the motion carried unanimously, 6/0, Dickson absent. Moved by Erdahl, seconded by Lynch, to adopt RES. 83-31Bk. 76, p. 72, ADOPTING THE 1983 COMPREHENSIVE PLAN LAND USE UPDATE. Affirmative roll call vote unanimous, 6/0, Dickson absent. The Mayor declared the resolution adopted and tha i or the many hournked the staff on and the Planning and Zoning Commission for spent on the \ document. A public hearing was held on the vacation and disposition of portions of the right-of-way of Sunset Street and the frontage road between Highway 1 and Bryn Mawr Heights, Part 13. No one appeared. Moved by Balmer, seconded by McDonald, to adopt RES. 83-32, Bk. 76, 1 Pp. 73-74, APPROVING THE PRELIMINARY AND FINAL LARGE SCALE RESIDENTIAL i DEVELOPMENT PLAN OF THE BEVERLY MANOR CONGREGATE CARE FACILITY LOCATED AT 605 GREENWOOD DRIVE. Affirmative roll call vote unanimous, 6/0, Dickson absent. The Mayor declared the resolution adopted. CERTAIN Moved by Erdahl, seconded by Balmer, that the ORDINANCE REZONING AS FLEETWAY STYLOCATED AT 5HIGHWAY BYPASS ORESFROMMITO C26beconside ed andgi given first voteNfor passage. Affirmative roll call vote unanimous, 6/0, Dickson absent. The Mayor declared the motion carried. i Moved by Erdahl, seconded by McDonald, that the ORDINANCE REZONING LOT 26, LYON'S SECOND ADDITION, FROM C2 TO R3A; LOCATED EAST OF VAN BUREN STREET, NORTH OF BOWERY STREET, WEST OF JOHNSON STREET, AND SOUTH OF BURLINGTON STREET, be considered and given second vote for passage. Affirmative roll call vote unanimous, 6/0, Dickson absent. The Mayor declared the motion carried. Moved bBalmer, seconded 7-8, REZONING CERTAIN PROPERTY bLOCATED tINthat THE SOUTHEASTORD.I01QUADRANTZOF THE INTERSECTION OF GILBERT AND BURLINGTON STREETS (302-314 SOUTH GILBERT STREET AND 417 EAST BURLINGTON STREET) FROM C2 to CBS, be passed and adopted. Affirmative roll call vote unanimous, 6/0, Dickson absent. The Mayor declared the ordinance adopted. Moved by Balmer, seconded by Lynch, that ORD. 83-3102 Bk. 21 10, REZONING LOTS 3 AND 4 IN LYMAN COOK'S SUBDIVISION WHICH ARE OWNED BY OF GILBERT THE CITY OF IOWA CITY AND LOCATED NORTH OF RALSTON CREEK VILLAGE AND EAST cSal l vote nanE mo sT FRO,M 6/0,C2 TO DBicksonCS bepaabsent.ssed aThet Mayor(( declared ed. Airmativertoll he ordinance adopted. i l MICROFILIIED BY ' I 1 L ` JOAM MIC RdLAB CEDAR RAPIDS DES 1401;JES t Co �il Activities February 15, 1983 Page 3 Moved by McDonald, seconded by Perret, that ORD. 83-3103, Bk. 21. pp. 11-12, VACATING A PORTION OF THE ALLEY DIRECTLY EAST OF LOT 4 IN LYMAN COOK'S SUBDIVISION, OUTLOT 25, be passed and adopted. Affirmative roll call vote unanimous, 6/0, Dickson absent. The Mayor declared the ordinance adopted. Moved by Erdahl, seconded by McDonald, that ORD. 83-3104, Bk. 21, pp. 13-15, AMENDING THE SUBDIVISION ORDINANCE BY CLARIFYING LANGUAGE REGARDING ISSUANCE OF BUILDING PERMITS ON LAND NOT PROPERLY SUBDIVIDED, TO ADD A PENALTY SECTION TO THE ORDINANCE TO ASSIST IN ITS ENFORCEMENT AND TO AMEND LANGUAGE TO PERMIT THE FINAL PLAT TO INCLUDE PART OF THE PRELIMINARY PLAT ONLY UPON PLANNING AND ZONING COMMISSION RECOMMENDATION AND CITY COUNCIL APPROVAL, be passed and adopted. Affirmative roll call vote unanimous, 6/0, Dickson absent. The Mayor declared the ordinance adopted. Sister Mary Venarda, Mercy chief executive officer, spoke on behalf of the Board of Directors re Mercy Hospital's interest in the Central Junior High property. A public hearing was held on plans, specifications, form of contract, and cost estimate for construction of the Iowa City Transit Facility Project. Staffinembers Lundell and McGonagle present. No one appeared. Moved by Perret, seconded by McDonald, to adopt RES. 83-33, Bk. 76, P. 75, APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND COST ESTIMATE FOR THE CONSTRUCTION OF THE NEW IOWA CITY TRANSIT FACILITY, AND AUTHORIZING BIDS TO BE RECEIVED MARCH 16, 1983. The City Manager noted the date change on the agenda and stated the resolution was correct in stating the bid opening for March 16th. Affirmative roll call vote unanimous, 6/0, Dickson absent. The Mayor declared the resolution adopted. A public hearing was held on the intention to issue Industrial Development Revenue Bonds for the Gene Kroeger Project. No one appeared. Moved by Lunch, seconded by Balmer, to adopt RES. 83-34, Bk. 76, pp. 76-82, APPROVING PROCEEDING WITH THE ISSUANCE AND SALE OF NOT TO EXCEED $250,000 AGGREGATE PRINCIPAL AMOUNT OF INDUSTRIAL DEVELOPMENT BONDS (GENE KROEGER PROJECT) OF THE CITY OF IOWA CITY, IOWA. Affirmative roll call vote unanimous, 6/0, Dickson absent. The Mayor declared the resolution adopted. A public hearing was held on the intention to issue Industrial Development Revenue Bonds for the Williams Company Project. No one appeared. Mayor Neuhauser noted this was the project for the Nusser building on Dubuque Street. Moved by Balmer, seconded by Perret, to adopt RES. 83-35, Bk. 76, pp. 83-89, APPROVING PROCEEDING WITH THE ISSUANCE AND SALE OF NOT TO EXCEED $750,000 AGGREGATE PRINCIPAL AMOUNT OF INDUSTRIAL DEVELOPMENT REVENUE BONDS (THE WILLIAMS COMPANY PROJECT) OF THE CITY OF IOWA CITY, IOWA. Affirmative roll call vote unanimous, 6/0, Dickson absent. The Mayor declared the resolution adopted. I 1MICROMMED BY -DORM-""MICRdLAB 1 CEDAR RAPIDS • DES 1401RES j f Co'�il Activities February 15, 1983 Page 4 The Mayor announced the following vacancies for the newly created Historic Preservation Commission: 2 vacancies for one-year terms; 2 vacancies for two-year terms; and 3 vacancies for three-year terms. McDonald noted that one three-year term would be an appointment from the Planning and Zoning Commission and that there were actually six public vacancies being advertised. The Mayor stated that persons chosen to fill these positions should have some expertise in history, urban planning, architecture, archeology, law, sociology, or other closely related fields, or shall demonstrate interest in the area of historic preservation. These appointments will be made at the March 29 meeting of the City Council. Moved by Perret, seconded by Balmer, to appoint Nancy Jordison, 2410 Friendship, to the Human Rights Commission for an unexpired term ending _ ...... 1/1/85. The Mayor declared the motion carried unanimously, 6/0, Dickson absent. Moved by Perret, seconded by McDonald, to approve the recommendation of the Johnson County Board of Supervisors that Warren A. Knarr be appointed to the Riverfront-Commission as Johnson County's representative for an unexpired term ending 12/1/83. The Mayor declared the motion carried unanimously, 6/0, Dickson absent. Moved by Perret, seconded by McDonald, to accept the recommendation of the Steering Committee of Project GREEN that Bernadine Knight be reappointed as a trustee of the Green Fund for a three-year term ending 3/1/86. The Mayor declared the motion carried unanimously, 6/0, Dickson absent. Councilmember Lynch noted the "non-political" slogans being painted on the elevator walls in Ramp A and questioned whether something could be done. City Manager noted that vandalism continues to be a problem but staff would investigate. Balmer clarified concern on commercial assessment. Moved by Balmer, seconded by Perret, to defer consideration of a resolution authorizing the Mayor to sign and the City Clerk to attest an agreement between the City of Iowa City and Veenstra & Kimm, Inc. for engineering services for the East Side Trunk Sewer Elimination Project. The Mayor declared the motion carried unanimously, 6/0, Dickson absent. Moved by Erdahl, seconded by McDonald, to adopt RES. 83-36, Bk. 76, pp. 90-94, AUTHORIZING THE MAYOR TO SIGN AN AGREEMENT WITH THE CITY OF CORALVILLE, IOWA, WHICH AUTHORIZES THE CITY OF IOWA CITY TO PERFORM ROAD CONSTRUCTION AND TO ACQUIRE RIGHT-OF-WAY WITHIN THE CITY LIMITS OF CORALVILLE, IOWA, IN THE NAME OF CORALVILLE, IOWA, FOR THE CONSTRUCTION OF CAMP CARDINAL ROAD BRIDGE. Affirmative roll call vote unanimous, 6/0, Dickson absent. The Mayor declared the resolution adopted. Moved by Balmer, seconded by Lynch to adopt RES. 83-37, Bk. 76, p. 95, ESTABLISHING THAT THE PARKING REVENUE FUND SHALL REIMBURSE THE GENERAL FUND FOR THE PURCHASE OF THE RECREATION CENTER PARKING LOT, at a rate not less than $10,000 a year. Affirmative roll call vote unanimous, 6/0, Dickson absent. The Mayor declared the resolution adopted. 141CROf ILI4ED DY 1,,.,,• 1_ _JORMMIC ROC"A.el'" CEDAR RAPIDS • DES MOINES i r � Co ^ it Activities February 15, 1983 Page 5 Moved by Balmer, seconded by Erdahl, to adopt RES. 83-38, Bk. 76, p. 96, AUTHORIZING AND DIRECTING THE SOLICITATION FOR OFFERS TO PURCHASE LAND FOR PRIVATE DEVELOPMENT FOR ALL OR A PORTION OF ELM GROVE PARK. Councilmembers discussed the procedure and minimum bid offers. Affirmative roll call vote unanimous, 6/0, Dickson absent. Moved by Lynch, seconded by Perret, that the ordinance amending Chapter 25, Parks and Recreation, of the Code of Ordinances of the City of Iowa City, Iowa, be considered and given first vote for passage. Erdahl questioned who testifies in Court and enforcement of the ordinance. After discussion, original motion withdrawn. Moved by Erdahl, seconded by Perret, to table the consideration of this ordinance until legal had a chance to investigate the matter further. The Mayor declared the motion to table carried, 5/l/l, Lynch voting "no" and Dickson absent. Moved by Balmer, seconded by Perret, to adjourn, 9:00 P.M. The Mayor declared the motion carried unanimously, 6/0, Dickson absent. V VI AI ItI G, JULAAbJ A MARY C. NkgHAUSH, MAYOR ATTEST: 7%la+.<a,J fiov� MARIAN K. KARR, ACTING CITY CLERK i 111CRUILM11 BY ' �. DORM --MIC R#LA B�- CEDAR RAPIDS DES MOINES J For my state of the City message in 1983 1 thought I would depart from the traditional accounting of achievements during the past year. Instead I'd like to concentrate more on how far we have come and where we are going as a community. i During the eight years that 1 have been a member of the City Council, i Iowa City has greatly changed. Eight years ago a deteriorating downtown I iwas able to stay alive only because of transfusions of student money. Iowa City had no housing for the elderly. Handicapped people could not get around. Whole sections of town were regularly flooded. The library could barely cope with the demands put upon it. Our senior citizens had no place to rest in the downtown area. Our bus system was in its infant stages and had no assured method of funding. Our older neighborhoods I f were deteriorating. I I Thanks to the dedication of a lot of people, private citizens, city employees and elected officials, every one of those problems has either ibeen resolved or is well on the way to being solved. Today we have a new Iowa City, new not only in buildings and other physical structures, but new in beauty and spirit. Where once outsiders scoffed at our city, I now they admire. Delegations from other cities come to us to seek advice on their own city problems. Out of our achievements has come a new pride in Iowa City. But for all our self-congratulations we should remember that much of what has been accomplished would not have been done by ourselves alone. It could not have been achieved without generous grants from the federal I 141CROFIL14ED By r-�- - 'JORM-MICRAL- AB- - � CEDAR RAPIDS DES MOINES ! aa6 /_ —I J� 2 r' i government. Urban Renewal money was used to acquire and assemble downtown land. Community Development Block Grant money enabled us to revitalize neighborhoods, redo the old Post Office into a Senior Center, provide housing inspection, carry out flood control measures, and remove architectural barriers. The federal government provided money for housing for the elderly and for the handicapped. Federal money provided and provides money to operate our bus system and to build a new bus garage. We have made good use of that federal money, but from now on we must be prepared to take on more responsibilities for ourselves. There will still be a federal role, but it will be a greatly reduced one. In the future we need a new approach to meeting the needs of the people of this city. The people of our community must be the leaders of Iowa City in partnership with the city government, the county government, the state and federal government and the school district. While city government will continue to provide the basic services, we must find new ways to stretch the available dollars in order to maintain all the services which the people of this city want to continue. Some organizations are already making valuable contributions. Friends of the Public Library provides equipment, books and materials which would be beyond the means of city taxes to provide. Volunteers at the Senior Center enable our older citizens to have innovative programs which could not otherwise be afforded. Service clubs have given money for such projects as bus shelters and a booklet on how to beat the burglar. r r I4ICROE I LMED BY r -DORM- MICR6LAEJ" CEDAR RAPIDS DES MOINES I I a 36 i 3 Project GREEN has made our city bloom for years. The list of groups who have donated time and money to make Iowa City a special place is very long. I could think of other projects that could be done. What about giving a conservation easement? The City Council, on the recommendation of the Riverfront Commission, adopted a policy to accept voluntary conservation easements along the Iowa River. These easements would oreserve tho natural riverbanks, while allowing owners to build elsewhere on their property at a heavier density. What about an everyday clean-up of the downtown area? If each property owner or tenant of the downtown were to commit five to ten minutes each day removing accumulated trash from sidewalks, plantings and streets, the downtown would always be a source of pride and would not require the taxpayers to pay for someone to do the job. What about a crime watch program? If each neighborhood participated in such a program, it could deter crime and assist police in identifying those who had committed crimes. Opportunities to contribute are limited only by the boundaries of imagination. Let me mention three areas which I think are going to be vital to the new Iowa City. They are areas which will involve more than the traditional role of city government to achieve, and they are areas which need action now. The first is economic development. The term has become a fashionable one recently, but it is hardly a new idea. In my state of the city message of 1977, 1 said that "We should bring to our community industrial and � I j MICROFILMED BY (-� JORM -MICR AG_ - li CEDAR RNVIDS DES MOINES I J Z6 1 a r. research facilities which can take maximum advantage of the University of Iowa and the largest public university teaching hospital in the United States. If Iowa City, the business community, and the University work together, I believe we can provide employment opportunities and a fine place for industry of this kind." Today we have taken some first steps. Through the efforts of the Chamber of Commerce and the City Planning Department we have established our goals. Now we need a plan of action to carry out those goals. We must work jointly with Cedar Rapids to promote our mutual interest in modern industry. Recent proposals by our new Governor for funding research facilities and for the possible establishment of a high-tech corridor between Iowa City and Cedar Rapids challenge us to provide public and private resources in money and personnel to provide leadership for the state in readying our economy for the years ahead. We must concentrate on developing the tourism possibilities for this area. With the authorization of a hotel -motel tax by the voters of Iowa City and Coralville, we have the funds to run a top-flight tourist and convention bureau. The many attractions of this area are a magnet for people all over the state. A first-class hotel downtown will ensure the success of the efforts of the Tourism and Convention Bureau. We must continue to work with our existing businesses and industry on programs of mutual advantage. Additional parking is necessary and a solution to the problems of sewage treatment must be found. 1 141CROFIL14ED BY 1." i l I-JORM��MICROC"A8 CEDAR RAPIDS DES MOINES 236 JI 5 As we concentrate on the economic health of the community, so we should concentrate on the special needs of members of our population. For the first time this year, the City Council and the Board of Supervisors held a joint hearing on the needs of non-profit agencies in Johnson County. Together we must work to find ways to meet the needs in the most efficient manner consistent with an attitude of caring among us. The two governmental bodies will be consulting with United Way; the Department of Social Services, affected agencies and consumers to see if a human services center would serve our needs better than many different locations for the various agencies. We will be examining unmet needs to see how they can be met. Using the excellent study of Human Services, done as part of Iowa City's comprehensive plan, we will be setting priorities. One which continues to be neglected and which is increasingly needed is emergency shelter for those who are homeless. To be more effective in meeting these special needs, I recommend that the role of the Committee on Community Needs be expanded from simply prioritizing requests for block grant funds in response to agency requests. It should be the citizen group which goes out and identifies unmet needs in the area of housing, neighborhoods and human services and brings them to the attention of the various funding entities. The roles of those funding bodies should be to decide how to meet those needs, whether from block grants or other sources of funds, and should identify the agency best equipped to deal with the problems. MICROFILMED BY i" JORM -MIc ROLA6'- I CEDAR RAPIDS DES 14Dn1ES I 4234 J1 (� 6 A final area of concern is one that will be increasingly important: to make our city a welcoming one. As Iowa City expands with the increased size of the university, with a flourishing economy and with an increased emphasis on tourism, we will have more newcomers. President Freedman in his inaugural said: "We must facilitate the enrollment of students from foreign countries in order to Increase the cultural and ethnic diversity of the University. We must encourage the appointment of visiting professors from foreign universities in order to expand the intellectual breadth of the University. We must welcome the special contributions that members of minority groups can make to our understanding of many other cultures." We the people of Iowa City must also commit ourselves to be welcoming of outsiders and to be particularly aware that our own culture may be strange to others. We should be aware of friction points in daily encounters with those whose accent is not perfect Iowan, or who act different or look different. Members of the University and the Iowa City community should work together to identify possible trouble spots and seek ways to avoid them. Another area of welcome is that of housing for those coming to Iowa City. The perennial problem of an inadequate supply of affordable housing must be addressed. University, city and private developers must get together on this. A recent housing analysis, prepared by the Community Development Department, has many recommendations which should be implemented In our new zoning ordinance. With a consensus on how to I i MICROFILMED BY - DORM"--MICR#L"Ae'- CEDAR RAPIDS DES MOINES A3 Io J� J11 address the housing 'problem, perhaps we can finally work together without the acrimony and conflicting objectives of the past. There are always new opportunities and challenges in a dynamic community. With a new ' sharing between the city government and the i j private citizens who really care about our community, we can ensure that the new Iowa City will remain ever new. Beside the front door of the j Civic Center is an inscription, written by one of our most illustrious citizens, James E. Stronks, Councilmember 1933-1934. The words say it all. "This house shall stand for the happiness, safety and advancement + of all the people of our beautiful city." That's what we're all here for. I I I I I � 1 c234 r. i MICROFILMED BY j �-JORM- -MIC R46LA9" % CEDAR RAPIDS • DES MOINES / r �r Informal Council Discussion February 7, 1983 Informal Council Discussion: February 7, 1983, 4:30 p.m. in the Conference Room at the Civic Center. Mayor Mary Neuhauser presiding. Councilmembers Present: McDonald, Neuhauser, Perret, Balmer, Lynch, Erdahl. Absent: Dickson. Staff Present: Berlin, Helling, Karr, Seydel, Jansen, Kucharzak, Miller. School Board: Cronin. Board of Supervisors: Donnelly. Tape Recorded: Reel 83-1, Side 1, #805-1604. Central Jr. Hiqh Sale Neuhauser noted that the Council has received a proposal from the School Board and a memorandum from the City Attorney. The Council should decide today to either accept the proposal or develop an alternative plan. Lynch stated that he believes that the major issue between the City and the School Board is a legal question. Although both sides are approaching it in good faith, the issue of ownership of Central Jr. High might be best left to the courts. Lynch therefore suggested that the Board proposal be { rejected. Balmer suggested an informal meeting with the Mayor, School i Board and administrators to gauge the common ground. McDonald concurred. FY84 Budget i Police Department. In a memo from Police Chief Miller dated January 21, he proposed a mid -shift, operating from 7 p.m. to 3 a.m. Miller stated that the figures in the proposed budget (pg. 107) would be appropriate for the four additional officers he requested in addition to the two already requested by Berlin ($296,029 for ten officers including two vehicles). Miller admitted that it would be possible to move one or two officers from the late night shift to the mid -shift. With the existing staffing there i have been 38 dates in the last year that officers have been unable to respond primarily in the 11:30 p.m. to 3:00 a.m. period. A mid -shift would alleviate that problem. In response to a question by Berlin, Miller stated that he could probably fill the shift five days a week with an additional five officers, one fewer than he requested. Currently there I are 15 officers on the afternoon shift, 15 on the late night shift, 5 detectives who work days and nights, and 13 officers on day shifts. From these figures subtract four officers who have regular days off, one more off on weekends, and additional officers who might be off because of sick leave, comp. time, and vacations. If overtime pay is always paid it partially solves the problem by eliminating comp. time which can be built to a maximum of 40 hours. Currently the officers have the option of taking overtime as comp. time or pay. Most ask for comp. time. At the end of the year, accumulated comp. time is paid at a straight rate. Hiring additional officers probably would not reduce overtime or comp, time MICRO IBY-_JORM._ MIO._ CEDAR RAf'1D5YES j because there would be more duties performed. If these positions are filled, the department will not be up to maximum strength because everything is changing dramatically. Even if all six new positions are approved and filled, it would be October 7 before all the trainees are enrolled in the training school. Therefore, there would not be a full year of salaries paid this year. Miller wouldn't ask for new positions next year but perhaps he would the year after. McDonald noted that there could be times that officers would not be able to respond to all calls no matter how many were on duty. Some duties have been reduced or eliminated (such as writing parking tickets) in order to leave officers available for more important tasks. Miller stated that training in CPR is included as a basic in officer training and the administering CPR would take precedence over responding to other calls. Erdahl noted that three years ago staffing cuts were made and the Police Department lost one officer. This was a small percentage cut compared with other city departments. Last year two positions were added. He noted there is a virtual hiring freeze in other departments. Erdahl thus could not justify more than a total of four new positions. Miller said that the problem with receiving only two new officers this year and two next year is that the necessary training period imposes a long lapse before the officers are available for duty. Erdahl noted that the increase in University students has put a burden on the city police especially in the downtown area. Since there hasn't been new housing on campus the new students all live in the City's jurisdiction. Neuhauser clarified that the budget would include the addition of four new officers this year with the idea of adding two more next year. Miller noted that Tipton, Iowa, has a better ratio of officers to population than Iowa City. Council considered instituting a policy which would put more burden on the private property owner when cars are towed from the property. Housin Inspection Fees. The cost of the HIS program is approximately 104,000 with fees generating about $53,000. The difference is split between the general fund and a block grant. Kucharzak explained that in 1981 at the Council's request the fee structure was initially set up to generate $50,000 with base fees plus a charge per unit. The fees are $28 for a duplex, $20 + $4 per rooming unit for multi -family, and a $20 one time fee for a certificate of structure compliance. Since 1981 the department has been licensing and charging the one time fee and each year less money is generated. FY84 will bring in about $4,300 less than FY83 just from structure compliance certificate licenses. With existing fees, the HIS budget would be over $10,000 short. A proposed increase in fee structure would make up the difference. The increase would only be about one dollar per dwelling unit per year. As proposed, the fee would be more of a burden on the smallest multiple because of the increase in base fee from $26 to $25. Discussion included the suggestion that a general policy be formed about how mush of the total HIS budget be raised through the fee structure. Kucharzak will rework the proposal with the idea of maintaining the 50% departmental funding from fees. Council Salaries. Next week the Management Advisory Panel will recommend that the Council salaries remain the same and the Mayor's salary be raised to $7200 from $4800. Discussion was deferred until the complete recommendations including minutes is received by the Council. i 141CROFILIIED BY CEDAR RAPIDS DES 140IYES i I 3 Additional Equipment for Parks and Recreation. Berlin recommended that the request for funds for a chipper 10,500 be approved because of the additional work to be done by the Forester. No discussion. finance. One of the two new positions requested for the Finance Department was recommended by Berlin and approved by the City Council. An increase in staff time will result from any changes in water billing. Balmer and Lynch both expressed concern about whether the growth of the department is necessary. Berlin will prepare a review of the history of the Finance Department and the status of the computer implementation as it affects the department. Convention and Tourism. The Convention and Tourism Baord will soon be operating under Fadeficit because it does not receive operating funds form the Hotel/Motel tax until November. The Council agreed to advance operating funds to the Board until its normal funds become available. Human Services Funding. The Joint Hearings helped reveal ways to reduce some of the high administrative costs in Human Services through sharing of rent, telephone and equipment buying. If it does not fund the full amount requested by an agency, the Council will explain the areas it wants provided. The Council also expressed concern that ESA has not addressed all Council concerns about information and referral funding and high administrative costs overall. MECCA has not yet provided a new budget. The City Clerk explained that in previous years the City distributed Beer and Liquor Sunday Sales Revenues to the County but now the State sends the Liquor Sunday Sales Revenues to the County while the City sends only the Beer Sunday Sales. The total sent to the County remains over $1,000 by either method. That amount is to be used for alcoholic treatment as provided in Chapter 125 of the State Code. Those funds already received by the County have already been given to MECCA. The Council expressed concern that rent and other administrative costs are very high and that these concerns should be addressed before additional funding is provided. Bi Brothers and Bi Sisters. The Big Brothers/Big Sisters Program has requested 20,000. 19,910 has been recommended for funding. The recommended budget is a 10% increase over last year. The program did get a 10% increase from United Way. The program is highly considered, has a waiting list, and has little excess overhead so the Council agreed to the $19,910 funding. UAY. $35,000 was requested and recommended for UAY. There was no discussion. Crisis Center Intervention. The Council expressed concern over the high rent. Crisis Center Emergency. $7843 was requested and recommended. Consensus agreed. Willow Creek Neighborhood Center. Because of problems replacing the director, no budget was submitted. t l 111CROFILMED BY _ 11. -JORM -MICR6LAO` CEDAR RAPIDS • DES M01NES �j1 ` L 4 Elderly Services Agency. $23,500 of ESA's request of $25,850 will be approved with the reamining $2350 going into a contingency fund, Mayor' Youth. Mayor's Youth receives $4800 from United Way, funding from the County, $25,000 from the City. A name change will be considered for the program since it isn't directly related to the Mayor. Council agreed on the $25,000 funding. Rape Victim Advocacy. Mintle reported that the Rape Victim Advocacy Program is requesting an additional position (assistant director) with funding to be split between the City and County. Mintle does not recommend funding at this time. The Mayor suggested that all the agency's telephone services be examined to determine if needless duplication is occurring, for instance in the Domestic Violence, Crisis Center and Rape Victim Advocacy Programs. Council consensus was for providing $8969 -- funding for the Rape Victim Advocacy Program. Domestic Violence. $8250 was approved with no discussion. Contingency Fund. $2350 from ESA will be added to the existing $2902. HACAP Neighborhood Center. The HACAP Neighborhood Center is currently examining the possibility of moving to Lakeside. $1000 was requested for this year. No discussion. Red Cross. $3000 was requested and recommended as a one time funding. Guidelines for new agencies would help determine one time funding policies. The local Red Cross has not paid money to their national organization. If they don't begin sending money, they lose the support of the national. If the local Red Cross fails, local relief costs will go up for the City and County. The $3000 will be put in a Human Services contingency fund pending a decision by the Council on whether funding is appropriate. Council Business. 1. By- I aws. Planning and Zoning by-laws are nearly complete which will incorporate the new relation between Planning and Zoning and the Council. These by-laws as well as the Senior Center by-laws will be reviewed at the next Rules Committee meeting. 2. City Assessor. Berlin explained that the current Council would have to consider the City Assessor's reappointment prior to the end of his term on December 31. 3. Burlington Street Signals. The Burlington Street signals cause frequent stops because of the demands of side street traffic. Berlin will have Jim Brachtel and Chuck Schmadeke discuss the problem with the Council when their report is ready. 4. Campaign Finance Ordinance. It was agreed that the ordinance will be patterned after the State's. I 141CROFILMED BY r """JORM--MIC RdLA9�� CEDAR RAPIDS • DES MOWS / f I 5 5. Community Action Research Group. CARG wishes to do a study of the City s energy resources. Berlin will refer it to the Resources Conservation Commission. 6. Manville Heights. It was considered desirable to allow the builder at 365 Ellis to protect the existing construction by putting in the bearing walls in the basement sufficient to support the deck, then deck over the basement, and backfill it. Area residents shouldn't think that construction is continuing. Allowing the builder to protect his work might affect the City's position in a future legal matter by swaying a judge's decision because so much of the construc- tion is already done. On the other hand, if the builder is not allowed to protect existing work, the City might be sued for permitting the work to not be protected from the elements. Questions concerning the City's liability will be referred to the City Attorney. The permit for the work was issued by the Building Department and not the City Council. 7. Summer Schedule. The Mayor reminded the Council that it had to be present for public hearings and formal votes through the summer. f� 1 MICROFILMED BY DORM-'MICR41G AI3 LI CEDAR RAPIDS DES MDINES r r X- /3 INFORMAL COUNCIL DISCUSSION FEBRUARY 8, 1983 Informal Council Discussion: February 8, 1983, 7:00 PM in the Conference Room at the the Civic Center. Mayor Mary Neuhauser presiding. Councilmembers Present: Neuhauser, Balmer, Dickson, Lynch, Perret, Erdahl. Absent: McDonald. Staff Present: Berlin, Helling, Karr, Jansen, Boothroy, Franklin, Schmeiser. Others Present: Planning and Zoning Chair John Steward Tape Recorded: Reel 83-1, Side 1, #1604 -end; Reel 83-3, Side 1, #1-46. Land Use Update Balmer questioned the inclusion of the Oakes Lift Station on page 6. Franklin explained that the itmes on page 6 are only the assumptions upon which the Developable Land Analysis is based. In response to a concern raised by Balmer, the Council approved Berlin's suggestion to delete the references to a 7-10 year timetable for improvements to the WPCP, sewage treatment plant capacity problems, and the 'horseshoe' surcharge problem (page 6). Alternative wording which is less time specific may bse substituted. In response to a question by Balmer, Franklin explained that only the Developable Land Analysis does not consider agreements between the City and other parties for the use of sewer capacity. Council received the outline of the Land Use Update. The first section (Parts II and III) considers development parameters without taking contractual obligations, etc. into account but reflecting the effect of schools, human needs, etc. The rest of the Update takes into account policy decisions such as contractual arrangements. Franklin pointed out that there are three phases for residential on Map C in the Update. Commercial and industrial are not phased because of sewer capacity and contractual limitations. Franklin noted that the Housing section (page 8-12) has been changed to reflect the Housing Market Analysis. Balmer praised the policy on mixed use areas (Page 11). Neuhauser noted that details on "granny flats" are yet to be worked out. It was noted that encouragement should be given to the elderly who wish to remain in their homes and take in renters. The Update should reflect this in the last paragraph on page 12 and not imploy that the elderly are encouraged to always move into smaller units. Franklin said that the Update defines the Neighborhood School Concept and the alternatives to busing have been removed from the Update because the City can't act on those alternatives. Neuhauser noted the importance of designating potential school sites so that the public can anticipate future trends while discussing traffic way patterns. Balmer noted an objection to Scott Boulevard linking to Highway 1 and I-80 via Rochester Avenue. The Council agreed with Berlin's suggestion to delete "via Rochester Avenue." Neuhauser said that the section on Recreation/Open Space (page 18) mentions five general areas for neighborhood parks recommended by the Parks and Recreation Department in a non-binding plan adopted by the Council. Neuhauser delayed 1 141CROFILMED BY 1. -DORM - MICR46L-Aa'- CEDAR RAPIDS DES F1018E5 I !� Informal Council Discussion February 8, 1983 Page 2 discussion until Mandatory Parkland Dedication. Upon the City Manager's recommendation, the Council agreed to delete the entire paragraph on page 18 naming the five neighborhood parks, knowing that it can be reinserted later. The Neighborhood Commercial Center (page 19) allows for smaller stores (Quick Trip type) as well as the larger grocery store plus drug store complex. It was explained that this section does not preclude developer planned alternatives. The zoning map does not show Neighborhood Commercial Centers. The new zoning map could show them but it would be better to wait until a plan is submitted by a developer. The developer could then defend that location as the best and most appropriate use. Planning and Zoning looked at three potential Neighborhood Commercial Sites along Dubuque Street: 1) 7 acres west of Dubuque Street along the river where the owner wants to develop condominiums instead; 2) another area west of Dubuque Street along the river, part of which is optioned for another type of development; and 3) 7 acres on the east side of Dubuque Street owned by 2-3 different property owners. It was suggested working with the Fringe Committee because the Committee previously agreed that such development should be placed south of the Interstate. Neuhauser noted that she would like the Dubuque Street entrance to the City maintained as an attractive entrance o the City and not cluttered with generic convenience centers. All that is currently stated is that a Neighborhood Convenience Center may be appropriate to the land adjacent to Dubuque Street. Neuhauser admitted that the N. Dubuque Street area is ripe for development and will not remain a green space but development could be encouraged that would maintain an attractive area. Some of the area is also low lying that to avoid excessive fill the City might consider density zoning for small portions in exchange for leaving other parts of it open. It was noted that property owners along Taft Speedway are talking about a medium density between 8 and 16 dwelling units/acre with clustered condominiums a possibility. Planning and Zoning di a market study which showed that the best way to serve the large area would be to balance out the Neighborhood Commercial Centers by the time the area is fully developed. Balmer said that the Neighborhood Commercial Center for Dubuque Street should also serve parts of Prairie du Chien and should be located accordingly. The Council agreed that rezoning for neighborhood commercial could be done if a developer brought in a plan. Some parameters should be set so that a center would blend into the area. Sewer capacity would also have to be considered. Franklin gave an explanation about the low density designation around College Hill Park. The Commission wished to keep density at around 8-16 dwelling units/acre all around the park as explained in the Land Use Update, page IC -7. Balmer mentioned that some of the highly desirable residential areas are limited by the lack of current sewer capacity and the public should not think that it will be quickly developed. Franklin said that her map was color coded: Light Tan - 2-8 dwelling units/acre Bright Yellow - 8-16 dwelling units/acre Orange - 16-24 dwelling units/acre Dark Brown - 25+ dwelling units/acre i i 141CROFILI-IED BY I' 11 "DORM --M IC RALAF3 CEDAR RAPIDS - DES MOINES � ! i Informal Council Discussion February 8, 1983 Page 2 discussion until Mandatory Parkland Dedication. Upon the City Manager's recommendation, the Council agreed to delete the entire paragraph on page 18 naming the five neighborhood parks, knowing that it can be reinserted later. The Neighborhood Commercial Center (page 19) allows for smaller stores (Quick Trip type) as well as the larger grocery store plus drug store complex. It was explained that this section does not preclude developer planned alternatives. The zoning map does not show Neighborhood Commercial Centers. The new zoning map could show them but it would be better to wait until a plan is submitted by a developer. The developer could then defend that location as the best and most appropriate use. Planning and Zoning looked at three potential Neighborhood Commercial Sites along Dubuque Street: 1) 7 acres west of Dubuque Street along the river where the owner wants to develop condominiums instead; 2) another area west of Dubuque Street along the river, part of which is optioned for another type of development; and 3) 7 acres on the east side of Dubuque Street owned by 2-3 different property owners. It was suggested working with the Fringe Committee because the Committee previously agreed that such development should be placed south of the Interstate. Neuhauser noted that she would like the Dubuque Street entrance to the City maintained as an attractive entrance o the City and not cluttered with generic convenience centers. All that is currently stated is that a Neighborhood Convenience Center may be appropriate to the land adjacent to Dubuque Street. Neuhauser admitted that the N. Dubuque Street area is ripe for development and will not remain a green space but development could be encouraged that would maintain an attractive area. Some of the area is also low lying that to avoid excessive fill the City might consider density zoning for small portions in exchange for leaving other parts of it open. It was noted that property owners along Taft Speedway are talking about a medium density between 8 and 16 dwelling units/acre with clustered condominiums a possibility. Planning and Zoning di a market study which showed that the best way to serve the large area would be to balance out the Neighborhood Commercial Centers by the time the area is fully developed. Balmer said that the Neighborhood Commercial Center for Dubuque Street should also serve parts of Prairie du Chien and should be located accordingly. The Council agreed that rezoning for neighborhood commercial could be done if a developer brought in a plan. Some parameters should be set so that a center would blend into the area. Sewer capacity would also have to be considered. Franklin gave an explanation about the low density designation around College Hill Park. The Commission wished to keep density at around 8-16 dwelling units/acre all around the park as explained in the Land Use Update, page IC -7. Balmer mentioned that some of the highly desirable residential areas are limited by the lack of current sewer capacity and the public should not think that it will be quickly developed. Franklin said that her map was color coded: Light Tan - 2-8 dwelling units/acre Bright Yellow - 8-16 dwelling units/acre Orange - 16-24 dwelling units/acre Dark Brown - 25+ dwelling units/acre i i 141CROFILI-IED BY I' 11 "DORM --M IC RALAF3 CEDAR RAPIDS - DES MOINES � ! Informal Council Discussion February 8, 1983 Page 3 Red - Mixed use high density residentialcommercial Rust - Commercial Highway Rose - Commercial Office Bright Red - General Commercial Lt. Blue Violet - Intense Commercial (Land Consumptive) Purple - Industrial Light Blue - ORP Green - Parks Grey - Institutional - Public Franklin reported that Hudson Avenue and Miller Avenue property owners raised concerns about commercial development to the north of Highway 6. This is publicly owned land (IDOT Maintenance Facility) and existing commercial establishments to the east. As properties are transferred there may be zoning requests for either residential or commercial. Neuhauser said that she felt that only the properties fronting Highway 6 should be commercial but property fronting on Hudson should be residential. Property on corners might have driveways on Hudson instead of the highway. Developers of Hunter's Run were concerned that the property was not shown as a color. It was explained that they could go on with their development as planned. The annexation line wak purposely drawn 300 feet south of Rohret Road to allow development along Rohre,. Road at a density of 1 dwelling unit per acre. There was a formal objection lodged by a Johnson Street resident, protesting the 8-16 dwellings/acre designation. The owner's property is currently zoned commercial and he did not want it down -zoned. The property is currently a rooming house. , A sentiment was expressed to keep the North Side area (brown and yellow on Franklin's map) consistent with the zoning done a number of years ago. Manville Heights residents wanted zoning there to stay at the 16-24 dwellings/acre density. A property owner north of the Hy -Vee property on Dubuque Road requested his area to be zoned a higher density residential. The Comprehensive Plan maps will be interpreted with flexibility at the boundaries of the designated uses to allow appropriate transitions between areas. Therefore the property could be zoned at a higher density to serve as a transition area. I Franklin noted that the long range development Plan Map (Page 32 -iii) is only relevant for the post short range time span of 20-25 years in the future. The Residential Manufactured Housing in 8-16 density areas allows more townhouses, etc. There are big sewer design problems in trying to develop a peninsula across the Iowa River from Rocky Shore Drive and Normandy Drive. Anthing possible at this time would be expensive. 141CROFILMED BY l.--.JORM..-.MICR6 A9._ CEDAR RAPIDS DES MOINES i J Informal Council Discussion February 8, 1983 Page 4 Neuhauser noted that the Furman letter would be discussed in executive session because of litigation. Jansen said that an executive session could be held immediately if it is an emergency condition, Neuhauser was hesitant to set public hearings through the summer because Councilmembers wouldn't be able to attend all of the hearings. The public would be upset if the vote was taken in August. Delaying the hearings until September interrupts the election campaign and July is improbable because staff needs time to make necessary revisions. Steward said public hearings could be set March 17 and held in April. Berlin pointed out that the public hearings are the limiting factor on the proposed zoning ordinance timetable. Schmeiser said that material has to be ready for 15 days before public hearings for public review. Perret said that more than one hearing per week could be scheduled. The Council agreed to aim at an August 2 completion date. Neuhauser mentioned that the proposed zero lot line ordinance should be adopted soon for this year's construction season. The proposed revised RIC zone would be for zero lot line houses and would be replaced by the RS8 zone in the new ordinance. An alternative is to let developers know the standards for zero lot lines so they can proceed with construction now. While the Council would like to get zero lot lines down before August, it won't be a priority. Berlin asked Councilmembers to consider the status of group homes. Neuhauser explained that the Iowa Code will match the Iowa City ordinance. Council reviewed material on the proposed zoning ordinance, Schmeiser explained that overlay zones overlaid additional requirements on an existing or underlaying zone. Schmeiser briefly reviewed the proposed new zones as summarized on the one page summary chart. He also noted that in the proposed new zoning ordinance, the intent of each zone is stated. Rth replaces proposed and RIB; RM12 replaces R3; RM20 and RNC -20 are similar; RM44 replaces RX RM44 will not be used very much in the future. RM80 and RM20 will be the major multi -family zones. RM80 will encourage high rise apartment buildings next to the central business district. The number of unrelated people permitted in a multi -family unit will be reduced from 5 to 4. Berlin disagreed with that change and encouraged the Council to consider maintaining the maximum of 5 unrelated people in multi -family units. Rooming houses will be somewhat limited under the new zoning ordinance. The proposed changes the minimum parking standards to take into account where a building is located and what use it will be put to. The RNC20 zone will be an overlay zone. Perret asked about special exceptions. The requirements are in a previously distributed document and will floow state low. Currently there are no standards in theCity Code. Special exceptions will join variances in the zoning ordinance. A public utility uses special exception standards for use of land, particularly residential property. Perret felt that electrical substations and other unattractive public utility items shold be prohibited from residential areas. Neuhauser explained that they would be prohibited under the special exceptions section. Ferret felt the Board of Adjustment should be limited in power to grant permission to place unattractive items in residential areas. Perret moved, Balmer seconded, to adjourn to executive session under Sec. 28, 5b, to discuss strategy with counsel in matters that are presently in litigation i I4ICAOf ILMEO RY 1 ".JORM -MIC R(>tiLAB- I CEDAR RAPIDS • DES 1101. 401 HES J EXECUTIVE SESSION FEBRUARY, 8, 19 8 3 EXECUTIVE SESSION: February 8, 1983, 9:35 P.M. in the Conference Room at the Civic Center. Mayor Mary Neuhauser presiding. COUNCILMEMBERS PRESENT: Balmer, Dickson, Erdahl, Lynch, Neuhauser, Perret. Absent: McDonald. STAFFMC43ERS PRESENT: Berlin, Helling, Jansen, Karr. TAPE-RECORDED ON Reel #28, Side 2, 436-564. Moved by Perret, seconded by Balmer to adjourn to executive session under Section 28A.5.1(b), to discuss strategy with counsel in matters that are presently in litigation or where litigation is inrdnent where its disclosure would be likely to prejudice or disadvantage the position of the govermental body in that litigation. The affirmative roll call vote unanimous, 6/0, McDonald absent. The Mayor declared the motion carried. Moved by Lynch, seconded by Erdahl to adjourn, 10:00 P.M. The Mayor declared the motion carried, 6/0, Lynch absent - 4 ►a r' CITY COUNCIL RULES COMMITTEE February 14, 1983 RULES COMMITTEE: Meeting of February 14, 1983, 7:10 P.M., in the City Manager's Conference Room. I I COMMITTEE MEMBERS PRESENT: Erdahl and Lynch {� STAFFMEMBERS PRESENT: Boothroy and Karr Ii i PLANNING AND ZONING BY-LAWS I The Rules Committee discussed questions regarding the by-laws with Staffinember Boothroy. The Committee requested that the wording be changed in Article III, Membership, Section 5, Vacancies, to allow 30 days public notice from the time the vacancy is announced and delete the references to the -news media and minutes of the City Council. Boothroy stated the change would be made. Moved by Erdahl, seconded by Lynch, to recommend adoption of the by-laws with the one change as noted. SENIOR CENTER COMMISSION BY-LAWS E i The Rules Committee had no questions regarding the by-laws. Moved by Erdahl, seconded by Lynch, to recommend adoption of the by-laws as presented. 'r COMMUNICATION POLICY RE BOARDS AND COMMISSIONS f, s Regarding the memo from Asst. City Manager Helling and attached policy, f the Rules Committee recommends Council adoption of the policy. 3 (EQ i f , i Y • February 3, 1983 BYLAWS Iowa City Planning and Zoning Commission ARTICLE I AUTHORITY: The Iowa City Planning and Zoning Commission shall have that authority which is conferred by Chapter 414 of the Code of Iowa, Chapter 27, Code of Ordinances, City of Iowa City, and through the adoption of these bylaws stated herein. ARTICLE II PURPOSE: The purpose of the bylaws stated herein is to provide for the general welfare of the citizens of Iowa City, by establishing a Planning and Zoning Commission to advise the City Council on all matters pertaining to the physical development and the Comprehensive Plan of Iowa City. ARTICLE III MEMBERSHIP: I } Section 1.4ualifications. The Planning and Zoning Commission shall w M11 of seven (1) members appointed by the City Council. All members of the Commission shall be qualified electors I of the City of Iowa City, Iowa. fSection 2. Compensation. Members shall serve without compensation but Rs may be reimbursed for expenses incurred for travel outside the City on designated Commission business. Such expenses must be submitted to the City Manager. P Section 3. Orientation for New Members. Prior to the first regular meeting following their appointment, new members shall be provided with copies of the City Zoning and Subdivision Code, Bylaws, and other documentation that would be useful i to Commission members in carrying out their duties. They may also be given an orientation briefing by members of the City Council, the City staff, the Commission and others as is deemed appropriate. i Section 4. Absences. Three consecutive unexplained absences of a Comte ion member from regular formal meetings may result in a recommendation to the City Council from the Commission to discharge said member and appoint a new Commission member. Section 5. Vacancies. Any vacancy on the Commission because of death, resignation, long-term illness, disqualification or removal shall be filled by the City Council after at least 30 days tw, V- notice harbeem 44za-by-announcement• of safiW vacancyto-the news—medfia—end—by—record iirg--F"-he—minute"f—the—C iiy- -Council. 1 � - , i MICROFILMED BY J .��.._.._. 1"-JORM._MIC R; AB. --� 1 .•... CEDAR RAPIDS � DES MOINES � / ` 1 City of Iowa City MEMORANDUM Date: February 7, 1983 / To: City Council �. From: Dale Helling, Assistant City Manager Re: Policy on Communication Between the City Council and Boards or Commissions Attached please find a draft of a revised policy on communication between the City Council and Boards or Commissions. This redraft incorporates concerns which have been discussed by Council over the past several months. I have underlined those portions of the draft which differ from the existing formal policy approved by the Council Rules Committee on June 20, 1975. A copy of that document is also attached for your information. Council may wish to refer this draft to the Rules Committee for a recommendation. Therefore, I have included this item on that Committee's agenda of February 14, 1963. At 'such time as this document is finalized, staff will prepare the appropriate motion for formal Council action. Please contact me if you have any other questions. tpl/9 i 141CROFILIIED BY I"- JORM"-MICR46LflO- - CEDAR RAPIDS DES MOINES I Y f DRAFT 2/4 POLICY ON COMMUNICATION BETWEEN THE CITY COUNCIL AND BOARDS OR COMISSIONS i 1. Boards and Commissions should use an identical format for minutes. The i following is recommended: I a. Members present. b. Members absent. i C. Staff present. 1 I d. Recommendations to the City Council. i e. Requests to the City Manager for information and staff assistance. f. List of matters pending Commission/Council disposition. _ P g. Summary of discussion and formal action(s) taken. � I { 2. Items recommended to the City Council by Boards and Commissions should be 1 listed as separate Council agenda items to distinguish them from the formal f I receipt and filing of minutes. Staff will insure that each recommendation includes a statement indicating if and when formal Council action or informal consideration should be given to any specific recommendation. i i i 3. Recommendations from Boards and Commission should be accompanied by the i appropriate staff report(s). Information pertaining to any alternatives that were considered and the rationale for the recommendation should be included where appropriate. 4. At such time as the City Council takes any formal action or gives informal consideration to any such recommendation, staff will insure that the I IdICRO(ILtdED BY 1. —DORM-"-MICR6LAB- CEDAR RAPIDS • DES M IVES i I DRAFT 2/4 appropriate Board or Commission is notified of the results,of that action or consideration, or of any decision by Council to either defer or give no further consideration to that recommendation. Such notification will include an appropriate item on the agenda for the next meeting of that Board or Commission. 5. When items come to the City Council for which there is a designated Board or Commission those items may be referred to that Board or Commission for consideration and report or comment to the City Council. MICROFILMED BY , DORM"-MICR46CA O__ -1 CEDAR RAPIDS • DES MOINES I i P, Bulbs Committee Minutes June 20, -197S The Comittee met atin V) all Boards sand Commissions. The eRuleslComnitteelreconnendsscuss athe followingin matters litems: II. Boards and Commissions should use an identical format for minutes. The following is recommended: a. Members present. , b. Members absent. C. Staff present. d. Recommendations to the City Council. e. Requests to the City Manager for information and staff assistance. f- List of matters pending Commission -Council disposition. g. Swrmary of discussion and formal action(s) taken, i). Items recommended to the City Council by Boards and Commissions should be listed as separate agenda items to distinguish thein from the formal receipt and filing of minutes. 1). Recommendations from Boards and Commissions should be accompanied,by the appropriate staff report(s), information pertaining to any alternatives that were considered and the rationale for the recommendation should be included where appropriate. 4). When items come to the City Council for which there is a designated Board or Conmission those items should be referred to that Board or Commission for consideration and report or comment to the City Council. RULES COMMITTEE Caro W, a rosse Penny K. Davidsen IjI Ii 141CROFIL14ED DY i 1_ JORM- MICR6LAO- 1 CEDAR RARIDS DES MOINES E D