Loading...
HomeMy WebLinkAbout1983-02-15 Bd Comm minutes/ � 1 � I MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING JANUARY 27, 1983 4:00 PM MEMBERS PRESENT: Bartley, Bovbjerg, Cavitt, Drum, Grimes, Gritsch, Lyman, Wallace, Zastrow MEMBERS ABSENT: None STAFF PRESENT: Eggers, Jehle, Tiffany, Craig, Soaziani OTHERS PRESENT: David Repp, Pat Forsythe, Library Foundation Coordinator, Jackie Miller, Practicum student President Zastrow called the meeting to order at 4:05 PM. Minutes of the Regular Meeting of December 16, 1982 were approved. Bovbjerg/Lyman. Disbursements for January 1 and January 15, 1983 were approved. Grimes/Gritsch. A member of the public addressed the Board to express his concern over the Library's budget, especially the amount spent on salaries. The Director reported on the following: I 1. The Gift and Bequest Fund has a little over $16,000 in unencumbered funds. We don't expect much income during the next two quarters. 2. Expenditures approved for the balance of the Project Budget are slowly being made. Some items have arrived, several others are ordered and many are out for bids or estimates. 3. The conference on on-line catalogs in San Antonio in January demonstrated that both the Iowa City Public Library catalog and our methods for training users measures up well with the automated catalogs and training methods of other libraries. We still need to work on improved or increased efforts for training catalog users, especially older users. 4. The 2nd quarter report shows that while hours open have increased 6.8% over a year ago (due to Sundays), people into the building increased 15%, circulation increased 10% and questions handled by reference staff was up 24%! Thus, there is no sign yet of a plateau in use of services. A comparison of the average number of people into the building per hour and average circulation per hour by day of the week indicates Saturday was the busiest day this past quarter. DAY OF THE WEEK PEOPLE ENTERING/HOUR CIRCULATION/HOUR Saturday 168 212 Sunday 151 201 Monday - Friday 142 144 II Q3 7 I, i IdI CROFIU4E0 BY JORM--MICROLA13 ) CEDAR RANDS • DES MOINES /� MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING JANUARY 27, 1983 4:00 PM 5. The new collection of popular books in foreign languages (German, Italian, Spanish, French, Russian and Vietnamese) on the first floor has been assembled from the materials formerly intershelved with non-fiction in English and some new titles. Following one year of promotion in this visible location, the interest in these materials will be assessed. The community surveys showed 6.8% of library users have a language besides English as their native language. 6. The collection agency now being used to retrieve library materials has generated returns of one third of the materials or cost of the materials on accounts submitted December 1, 150% on accounts submitted January 1. This was based on materials valued at $4500.00. President Zastrow thanked Board members who were able to attend the budget hearing on January 15. He attended an ILA trustees meeting in Grinnell later that same day. I Any Board member interested in attending the American Library Association annual conference in Los Angeles June 25-30,'should talk to Zastrow or Eggers. Zastrow attended in 1981 and Cavitt in 1982. Two staff members will also go. Pat Forsythe, Foundation Coordinator, reported that the Foundation will meet February 2 to work on 5 year goals and objectives. Total funds raised is now at $22,500, just $2500 short of this year's goal. A mailing to area business and professional people is now being prepared. In January, the library's brochure describing services to business was mailed with the Chamber of Commerce newsletter. Cavitt reported on the January 25 meeting of the Planning Committee and destributed a draft document which will provide the structure for the specific goals and objectives to be prepared. It divides the library's mission into 6 distinct roles: People's University, Information Agency, Children's Door to Learning, Student's Auxiliary, Free Bookstore and Community Center. The Committee is in the process of forming sub -committees in each of these areas made-up of Planning Committee members and other Board or staff members who are interested. Each group will hold 2 or 3 meetings to prepare detailed objectives and strategies based on the general goals developed by the Committee. A motion to authorize up to $125 from the Gifts and Bequest Fund for 1982 volunteer recognition activities was approved. Bovbjerg/Wallace. A motion to authorize up to $300 from the Gifts and Bequest Fund for a purchase award at the Johnson County/ Iowa City Arts Council's 6th annual Paper/Fiber show was approved. Wallace/Grimes. The award will be selected by the library's Art Advisory Committee under the following guidelines: 1.) Must be an Iowa City area artist; 2.) Must be a 2-dimensional framed piece suitable for the circulating collection; 3.) Award will be between $150 and $300 depending on the listed price of the item. Q3 7 7r I MICROFILMED BY j _"JORM-MICROLA9- LCEDAR RAPIDS • DES IAOIYES .ri I I 11 1 J MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING JANUARY 27, 1983 4:00 PM Agenda item IX -C was postponed until February. The Director briefly explained the issue: Is there a need for the Board to develop a process to formally assess the long-term impact of specific gifts on the staff and operating budget of the library? If so, how should it be done; what criteria for judging the size of gift to be received? The regular meeting time for Board meetings, 4:00 PM on the fourth Thursday, was reviewed and it was the consensus of the members that this was still the most convenient time. The meeting was adjourned at 5:30 PM. The next Regular Meeting of the Iowa City Public Library Board of Trustees will be February 24, 1983 at 4:00 PM in the Administrative Conference Room on the 2nd floor of the Library. Joan ehle, Recor r a37 111CROFILMED BY L DORM-MIC R C'A B'- � CEDAR RAPIDS DES MOMES ! ' 1 i J � I MINUTES SENIOR CENTER COMMISSION DECEMBER 2, 1982 1 P.M. SENIOR CENTER CONFERENCE ROOM j MEMBERS PRESENT: G. Scott, B. Coen, J. Williams, Alan Arneson, L. Carlton MEMBERS ABSENT: M. Clover, M. Kattchee GUESTS PRESENT: James Lapitz, Ruth Wagner, Council of Elders; Conrad Browne STAFF PRESENT: B. Meisel, L. Benz, B. Murray i MINUTES: Chairperson Scott allowed time for Commission members to read the minutes of the special Commission meeting of November 19 which they had just received. G. Scott convened the meeting at 1:15 p.m. Hearing no correc- tions from the members on the November 4 meeting, Chairman Scott declared the minutes of November 4th official. � I t Following up on the November 4th minutes, B. Coen spoke to Mike Foster, y'y Director of Congregate Meals Program, regarding the misunderstanding some i people expressed who had expected the volunteers of Congregate Meals Program to be honored at the Senior Center Volunteer Appreciation Dinner. I M. Foster felt the misunderstanding was minimal and he could clear up any misunderstanding with his volunteers. The Congregate Meals Program has a special appreciation time for their volunteers once a year. As there were no corrections offered, Chairman Scott declared the minutes of November 19th to be official. Following up on a suggestion offered in the November 19th minutes by Neal Berlin, that the City Council looks to the Commission for advice related to agencies located in the Center, J. Williams felt the Commission should be very careful about the way things are stated regarding agencies in the Center because of a potential accusation that the Commission is trying to run the agencies as M. Kattchee had been worried about also. S. Coen asked "Was it not the right of the City Council to know of problems with the agencies?" G. Scott stated we should avoid the term evaluation and stick to a factual report. L. Benz mentioned that the perception of the public is that the Senior Center is responsible for the manner services occur at the Center and therefore maybe we should have a response ready for those people who expect us to be in charge. G. Scott responded that the Commission is aware of the situation and will try to continue to handle reports regarding agencies with great care. G. Scott introduced Conrad Browne, who will be the new Commission member appointed by the City Council to take the position on January 1. r 1 i 141CROEIUIED BY I11 -JOR MMIC RbLA B'- CEDAR RAPIDS • DES I401NES Ir SENIOR CENTER COMMISSION DECEMBER 2, 1982 PAGE 2 SPACE APPLICATION: G. Scott explained the Heritage Agency had asked the Johnson County Task Force to have elderly people respond to a questionnaire on needs of the elderly. Lorna Mathes, Secretary of the Task Force, made a space application requesting the questionnaire be distributed at the Senior Center. Elderly Services Agency, which serves as the County Coordinator for Heritage, will collect the applications to be completed in December. J. Williams moved to approve the space application of the Johnson County Task Force for distributing the questionnaire for Heritage Agency on Aging. B. Coen seconded the motion; motion declared carried. (5 yes; 2 absent). COUNCIL OF ELDERS REPORT: Ruth Wagner wondered if there would be a way of approaching the agencies in the Center to again make them aware that all of us are here for the same purpose. Possibly, a set of definite questions could be asked in the report for the agencies. J. Williams and L. Carlton both responded they understood people do answer better to a definite set of questions. J. Williams suggested it might be wise to go over the individual space applications with each individual agency and ask questions to be responded to in terms of their requirements as stated on their original applications for space in the Center. B. Meisel suggested a committee composed of Senior Center Commissioners could be formed to meet in February with the agency representatives; the report could be presented at Service Providers meeting in March and then be distributed for the agencies to return their responses in June. Ruth Wagner reported that everyone shared in the Thank You letter from the CoE for the Volunteer Appreciation Dinner. The Publicity Committee has been doing the publicity for the Eldercraft Shop involving cable TV and Public Library display. The Program Committee with their outreach priority has visited Cosgrove and Tiffin and met with very encouraging responses. Cosgrove wants CoE to return to present a slide program. The Optimist Club in Kalona desires a presentation in early spring. Although Kalona itself is not in the county, many people who attend the Optimist meeting do live in the county. Farm Bureau Women's meeting has the Senior Center representatives in their program book for a presentation. CoE is providing daily coffee in the lobby of the Center. On December 12, the CoE is giving a Christmas Tree Decorating Party and Dance after the noon meal, sponsored by all three committees. The article in the Press -Citizen regarding United Way desiring space in the Senior Center on the second floor was brought up at their CoE meeting and some of the members were perturbed about that possibility. CoE members are planning to visit the Senior Center in Cedar Rapids in lieu of their January meeting. Jim Lapitz announced that Peggy Parradee donated a smaller coffeepot which is being used for distributing coffee in the lobby. He reported that on Wednesday, December 8, seven members of CoE's program and.publicity committee will present a program of slides at the Oxford senior meal I. i MICROFIL14ED BY 1. -JORM MICR6LAB 1� CEDAR RAPIDS DES MOINES I oar .I I \ j 1 I J 'SENIOR CENTER COMMISSION DECEMBER 2, 1982 PAGE 3 program in Oxford. Next spring they hope to give a presentation at Solon. G. Scott mentioned crafts was of great interest to people in Solon. B. Coen said he had the pleasure of attending his second CoE meeting and found them a vital source for the seniors. Ruth Wagner appreciated and encouraged having Commission members attend CoE meetings as much as possible. BY-LAWS: L. Carlton moved that the amended By-laws be adopted; motion seconded by A. Arneson. Motion declared carried (5 yes; 2 absent). The By-laws will now be sent to the Board of Supervisors and the Iowa City Council for their acceptance, and copies of the new By-laws will be sent to the Commission members. REVIEW OF THE QUARTERLY FINANCIAL REPORT - JULY AUGUST, SEPTEMBER 1982: B. Meisel reported that the operation of the Center was well within the budget. Work on the plants needs to be done. Holes will have to be drilled in the plant pots and saucers purchased to allow proper drainage and will cost approximately $200. Nancy Blum of B.lum's Blooms will submit a proposal to oversee the plants which will cost $15 per week for the first four weeks and then oversee the plants each quarter for $25 a quarter. B. Coen moved to accept the Quarterly Report; motion seconded by L. Carlton. Motion declared carried (5 yes; 2 absent). SENIOR CENTER UPDATE: Usage figures were presented. These are the figures presented to us from the agencies themselves. A. Arneson was concerned that the Center was not growing as fast as he had hoped. Lori pointed out that there has been a big jump in this year's figures compared to those of last year's. B. Meisel will make a chart of the month's usage figures. There were 291 information and referral phone calls in November; 102 walk-ins. A person from Mayor's Youth Program will act as a receptionist at the secretarial desk from 12-2 for four days per week, allowing secretaries to use that time to do their written work.' The Eldercraft Shop has its own phone now, which will be paid for through part of the overhead money received from sales in the shop. G. Scott wondered if there was an explanation for the low attendance on Saturdays. B. Meisel suggested that as neither day offered planned activities Sunday's attendance might be higher because of people coming here after church. Gift Policy. A jewelry box containing costume jewelry was donated to the Senior Center. A. Arneson moved that Bette and Lori make disposition of the jewelry and its box as they see fit. L. Carlton seconded the motion. Motion declared carried (5 yes; 2 absent). Staff will see if the jewels may be useful to the County Home. B. Meisel asked if members would like notebooks for the Senior Center Commission proceedings to please let her know. L. Benz reported that the walls in the assembly room and in the mezzanine are being defaced with holes from picture hangings of many different a3Y r'— mcRor ILMED BY i 11. JORM —MICR(6C'A8 1 CEDAR RAPIDS •DES tdDIRES J SENIOR CENTER COMMISSION DECEMBER 2, 1982 PAGE 4 exhibits. She asked the Gift Committee for funds to purchase a wood molding tract system to hang from the top of the walls on the east and south walls in the diningroom assembly and one in the mezzanine. This tract system is recommended by Martha Taunton of the Art School. G. Scott recommended a professional should be hired to install the tract system. Conrad Browne suggested that Herb Michaels who works in the shop downstairs could do this work. B. Meisel said that bookshelves are needed also and Mr. Browne suggested Mr. Michaels might also be interested in constructing those. A. Arneson as a member of the Gift Committee approves of having the tract system installed professionally. Margaret Clover, the other member of the Gift Committee, is absent. J. Williams moved to use Gift Funds for purchasing and professionally installing a tract for hanging pictures. B. Coen seconded the motion. Motion declared carried (5 yes; 2 absent). B. Coen asked if Santa could have Gift Funds for approximately $13.50 for 450 candy canes to be distributed at the Center on three separate occasions. A. Arneson moved to use the Gift Fund money to purchase the 450 candy canes to be used on three separate occasions. Motion seconded by J. Williams. Motion declared carried (5 yes; 2 absent). i Meeting Time Change. G. Scott suggested that if Mike Kattchee gets reappointed as a Commissioner by the Board of Supervisors, he could only meet evenings due to his practice teaching responsibilities. J. Williams will also have a conflict with our Thursday time for meetings. B. Meisel will try to find an appropriate time for meetings of the Commission. G. Scott presented a framed certificate of appreciation to Larry Carlton which states: "For Outstanding Service and Commitment Towards the High Quality of Life for Senior Citizens in our Community." Larry thanked the Commission for the privilege of being a member of the Commission for six years. Meeting adjourned at 3:30 p.m. MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION DECEMBER 14, 1982 4:00 PM CIVIC CENTER CONFERENCE ROOM MEMBERS PRESENT: Ehninger, Eskin, Madsen, Terry MEMBERS ABSENT: Johnson MEMBERS EXCUSED: None OTHERS PRESENT: Hindman and Kalergis of Hawkeye CableVision; Donald McFarland; Susan DePringer of the Iowa City Public Library STAFF PRESENT: Shaffer, Brown RECOMMENDATIONS TO COUNCIL: None. MATTERS PENDING COUNCIL -COMMISSION DISPOSITION: Government Channel 29 cablecasting guidelines. MEETING CALLED TO ORDER: Meeting called to order at 4:08 PM. MINUTES: Eskin moved and Madsen seconded to approve the BTC minutes of November 16, 1982. Unanimously approved. SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN: Terry stated letters to ATC have been sent requesting the service of a foreign language channel, MTV (music television), and CNN be added to the Iowa City cable offerings. The STC indicated an interest in having another Annual Cable Programming Forum in March or April. McFarland, a community producer, indicated he is having problems with the quality of Hawkeye's access studio equipment. Hindman will collect information on the status of the equipment and give it to the BTC by the next meeting. The BTC agreed that the carryover funds (that portion of the franchise fee not spent and not budgeted, and carried over from one fiscal year to the next) should be used to purchase lights for the City Council chambers for cablecasting purposes and to start a replacement fund for the public access video equipment owned by the City and the Library. Shaffer reported 8 complaints over the last month. Kalergis distributed a report from the Community Programming Grant Committee on grant distribution to community producers. The BTC received a letter from Blough indicating ATC's interest in seeking a density clause included in any extension policy the BTC recommends. Hawkeye still has a steady growth in subscribers, now totalling 10,703. The BTC discussed Coralville and University Heights residents use of Iowa City access facilities and related services and recommended Bill Terry write an informational letter to these communities, describing the use of these facilities and the high level of demand on these facilities. The letter would 141CROFILMED BY ' �1 1 -JORIVI"-MIC RfI1L'A B'- !�! CEDAR RAPIDS DES MOIYES I I � C1239 Broadband Telecommunications Commission Page 2 also request a response to the notion of these communities sharing their franchise fee funds with Iowa City to support access. There were several complaints received regarding call-in obscenities used on certain shows on cable channel 26. The BTC, rather than trying to regulate and define obscenity, agreed to certain measures being taken by Hawkeye to try to curb such use of the channel. ANNOUNCEMENTS Terry stated that letters concerning the request for an extension policy from ATC, the inclusion of MTV, CNN and a foreign language channel to the Iowa City cable offerings have been sent to ATC headquarters in Denver. Terry reported receiving complaints about the use of obscenities on Channel 26. Madsen stated she talked to Klinger of the University of Iowa about the potential of putting foreign language programming on University Channel 28. The University is interested in making use of the foreign language programming for its channel. Terry would like the BTC to hold another programming forum in March or April of 1983. Eskin would like to have video examples of programming choices not now available in Iowa City (such as MTV, CNN, and others) for that forum. PUBLIC DISCUSSION Susan DePringer related some of the ways people are making use of the Iowa City Public Library AV lab. Mr. McFarland bought up some of his observations of the studio cameras and questioned whether these cameras meet the manufacturers specifications. Hindman stated that repairs were recently made on one of the cameras and that he thought they were now up to specifications. He also stated that he would have a report from their engineer to confirm this by the next BTC meeting. SUBCOMMITTEE REPORT ON HAWKEYE'S EQUIPMENT REPAIR STATUS AND MINIMUM STANDARDS: Moved by Madsen, seconded by Ehninger to table this report until the next BTC meeting. Unanimously approved. BUDGET SUBCOMMITTEE REPORT: Shaffer reported that the line item for legal and administrative reimbursements will have to be adjusted upward due to increases in the cost of staff time, assistance from central administration offices and the legal department. The carryover funds were discussed and it was recommended that they should be used to install lights in the Council Chambers for cablecasting purposes as previously agreed, and also to begin an equipment replacement fund for access video equipment now owned by the City and the Public Library. Terry inquired if carryover monies were collecting interest and whether that could go into the replacement fund as well. Shaffer said he would check with the Finance Department for answers to this question. BTS REPORT: Shaffer reported that the rewrite of the Community Programming Guidelines are not yet ready and should be completed by the next BTC meeting. Shaffer also stated that the video tapes for production workshops are steadily nearing completion. The purpose of these tapes is to allow more people to take the R131 i Id ICROFILMED BY 1"—"JORM--MICRAL]4ES CEDAR RAPIDS • DES 1101 i� Broadband Telecommunications Commission Page 3 workshops while taking up less staff time. The BTC also reported that the government playback deck damaged by water has been replaced by insurance funds, and that the NTIA grant paperwork has been completed. The BTX received 8 complaints over the last month. Two of them were asking for information about receiving cable service. One complaint was in regard to the Community Programming Center policies. Shaffer suggested as a result of this complaint, that a letter be sent out to all community producers when the new guidelines are adopted so as to avoid any confusion or frustration over any new rules that have been passed by the Commission over the last three years. One call was in regard to obscenities on channel 26. The remaining 4 calls are being worked out with Blough. HAWKEYE'S REPORT: Kalergis distributed a Community Programming Grant Committee report indicating the nine grants for a total of $1322 have been given out to date. In addition a letter from Blough was distributed. This letter stated ATC's continued interest in seeing a density clause included in any extenion policy the BTC recommends. (Copies of these documents may be obtained from the City Clerk's office). Kalergis stated that the Grant Committee will be working on a series of special workshops, such as promotional, editing, and lighting workshops in the month of February 1983. Hawkeye will be purchasing a second editing system and another j portapak for Local Origination (LO) and for backup access equipment purposes. OTHER COhM1UNITIES USE OF IOWA CITY ACCESS FACILITIES AND SERVICES: A letter was received from Blough concerning other communities use of the Iowa City access facilities, and also addressed several other BTC agenda items. Blough's letter indicated Hawkeye's continuing support of public access and noted that 6 cents of every subscriber dollar from Iowa City, Coralville and University Heights supports public access efforts. Blough continued that if any additional funds are sought to support access, that those who are now making use of the access system who live outside the cable service area should be charged first. Brown stated he was not certain whether Iowa City could require other communities, such as Coralville and University Heights, to contribute financially to the Iowa City access facilities and services programs, although the BTC could request support from these communities. The commissioners discussed the options of asking the communities of Coralville and University Heights to contribute some portion of their 3% franchise fee for this purpose. Kalergis pointed out that it would be helpful to separate the different access support functions, namely the BTS and BTC, the library, and Hawkeye functions in relation to access. Eskin said that when Hawkeye franchised with these other communities around Iowa City that more equipment should have been offered to these communities or added to the Iowa City equipment list. She added that perhaps the Commission could request these communities contribute to the Iowa City access equipment pool. Kalergis stated that Hawkeye envisioned all three communities using the same equipment pool and that through the subscriber fees all users of the cable system are contributing financially to Hawkeye's programming center. Eskin said that this justification seemed to be after the fact and when Iowa City granted the franchise it was contracting for equipment for the citizens of Iowa City. Kalergis stated that there was an agreement to have the facilities open to the public on a nondiscriminatory basis and that certain citizens could not be barred from its use. Eskin responded by saying that when persons from communities outside of Iowa City use the facilities the availability of the Iowa City access equipment lessens for Iowa City residents and puts a drain on all the services being offered. DePringer added, in terms of 1- MICROFILMED BY i 1. '"JORM-MICR#LA13 1 CEDAR RAPIDS • DES MOINES I � I 1239 J Broadband Telecommunications Commission Page 4 the public access video equipment owned by the public library, that residents of Coralville or University Heights must purchase a $60 per year per family fee card to be able to use that equipment. Brown recommended that the Commission inform the other communities of the situation and request a financial commitment of some kind from Coralville and University Heights. Madsen moved and Ehninger seconded a motion that Bill Terry draft a letter on behalf of the BTC, to be sent to Coralville and University Heights, inviting their participation from their franchise fees to help support local access efforts. Unanimously approved. COMMUNITY PROGRAMMING OBSCENITY GUIDELINES: Kalergis stated that she would like to have the input of the Commission on the subject of obscenities occurring on Channel 26. She said that all of the complaints she has received involved programs which had a phone-in format. The objectionable statements were coming from callers and not from the hosts of these programs. One of these programs was the Schlong Brothers and the callers seemed to think that the use of obscenity was humorous. Kalergis stated that solutions to the problem have been discussed. These included obtaining a callers name and phone number and calling the person back (so no one could get on the channel live without a name and phone number being known). The commission evaluated the possibility of trying to regulate and enforce obscenty for channel 26. Brown stated that legally this is a difficult task and even the Supreme Court has not been able to define obscenity. Kalergis felt that the solution to the problem was not to prohibit phone calls but rather to educate the producers on ways of filtering obscene calls. The Commission agreed that Hawkeye should handle these calls or see that the producers handled the calls in a fashion that could screen out offensive material. NEW BUSINESS: None. ADJOURN: Moved by Madsen, seconded by Eskin to adjourn. Unanimously approved. Adjournment at 6:15 PM. Respectfully submitted, William Drew Shaffer Broadband Telecommunications Specialist MINUTES Board of Directors Meeting January, 25, 1903 Mayor's Youth Employment Program Board Members Present: Ted Halm, Joan Jehle, Wayne Johnson, Keith Kafer, Tom Muller, Jack Robinson, Mark Weaver, David Wooldrick Staff Present: Peg McElroy, Greg Bramwell, Sandy Stevens Business Discussed: I. Introduction and Welcome: David Wooldrik, new MYEP board member and representative from the school board, was formally intro- duced to board and staff members present. II. Minutes: The minutes of the last board meeting, October 26, 1982 were approved by the board. III. Financial Report: Each board member recieved a copy of the December Financial Report. Peg explained that she had transferred the funds - that were in the Repurchase Agreement into a higher interest yiel- ding Money Market Account at American Federal and that she had transferred funds from the savings account into a new checking ac- count because American Federal was no longer providing check writing service on the savings account. Interest on the Money Market Account is currently at 10}% and an the checking account 5,%. David suggested that Peg look into transferring all funds into the Money Market as only a limited amount of checks are written each month. j Iv. Old Business: 1. Peg announced that she had applied for a summer IYC grant. If MYEP recieves the grant, 18 youth would be employed for 7 weeks. The youth Would work for 30 hours a week and receive 10 hours of conservation and environmental education each week also. The program would conclude with the students attending the IYC summer camp where they would prepare the State Fair grounds in Des Moines for the upcoming state fair. State guidelines require that the 18 youth be selected on a random basis and since MYEP is a selective program, the question of whether or not some type ofcriteria should be instituted by MYEP to select the 18 students was discussed by the board. Jack suggested that Peg look into setting up some tentative criteria stressing interestin working in the environment as the youth will be working an conservation related jobs. Program costs are $25,000 with the state picking up 70% of the costs through the grant and the other 30% of the funds coming from a local match. The board discussed using $5,000 presently in the Money Market Account for part of the 30,% match with the rest of the match met by in-kind match. Tom moved that $5,000 be used for the summer IYC program and Keith seconded the motion. 2. Each board member received the agenda for the December B board meeting that was cancelled. Peg went over the agenda reporting that although the number of placements are less than last year, l i i MICROFILMED BY I I -DORM MIC ROCAB- CEDAR RAPIDS • DES MOINES I C2 0 J (due to cuts in funding), of the 35 youth placed, only five have come off the program, Peg also reported on the festivities of the MYEP Christmas party where Ted Halm handed out the board's present of shirts with the MYEP logo to the youth on the program, 3. The board discussed the merits of the private sector match and a committee was formed to continue development of the program. By incorporation of a private sector program the number of youths on the program will be increased and the number of job training sites will be increased, Those serving on this committee are Jack, (lark, Tom, Keith, and David. 4. The board was informed that both Jack and Bernie need to reapply For new terms on the board. Jack suggested that Peg look into figuring term expirations for Keith and Wayne as both have no term expiration dates. V. New Business: 1. Peg announced that MYEP will receive $4,800 in funding from the United Way during Calendar 1983. This is a fourfold increase from last year. MYEP has been tentatively allocated $1,600 from the City of Caralville for FY84. 2. Board members were informed that the CITY -COUNTY funding hearing would be held on Wed., January 269 in the Johnson County Court- house from 7:00-9:00 pm. Peg will give a short presentation and all board members are encouraged to attend. 3. On December B. 1982, Tim Lane from the IYC Office for Programming and Planning came and monitored MYEP. He visited a few of the worksites and met with the supervisors and students there. Peg handed out his letter of response to the board. His remarks were favorable towards the program and the staff. 4. The board discussed having an open house sometime in February. Peg will take care of all the arrangements and will set the date soon. 5. A committee consisting of Ted and Joan was formed to evaluate the enrollees and supervisors for the Outstanding Enrollee, Supervisor for this year. Respectfully submitted, Greg Bromwell, Assistant Director Mark Weaver, Secretary/Treasurer Mayor's Youth Employment Program R46 i IdICADFILNEO BY J0RM"—MICR6L"AB_ -� CEDAR RAPIDS • DES MOINES I 1 l . f MINUTES HOUSING APPEALS BOARD JANUARY 11, 1983 MEMBERS PRESENT: Al Logan, Fred Krause, Goldene Haendel and Mike Farran I MEMBERS ABSENT: Beth Ringgenberg and Carol Karstens STAFF PRESENT: Judy Hoard, Kelley Vezina, David Brown, Michael Kucharzak and David Malone \ SUMMARY OF DISCUSSION AND ACTION TAKEN: -- -- Chairperson Haendel called the meeting to order. Logan made a motion to approve the minutes from the previous meeting; this motion was seconded by Fred Krause. The motion carried. APPEAL OF DAVID KATZ Others present: none Inspector Malone reported that he conducted a licensing inspection at 1220 Second Avenue on August 9, 1982. The violation appealed was Chapter 17- 5.I.(2)(a) Lack of required handrail. Missing handrail on the east entry i to the basement. Krause made a motion to uphold Chapter 17-5.I.(2)(a) Lack of required handrail. Logan seconded the motion. The motion carried. Appeals Board Member, Mike Farran, entered the meeting at this time. i APPEAL OF NICK J. PEET ; Others present: Nick J. Peet i Inspector Malone reported that he conducted a licensing inspection at 211 East Church Street on November 22, 1982. The violation appealed was Chapter 17-5.N.(4) Lack of required 7' minimum ceiling height. The basement apartment lacks 7' ceiling height in the living room and a small portion of the south kitchen. Mr. Peet stated that there had been an inspection at this residence before and he was exempted at that time because of a grandfather clause for ceiling heights. Krause made a motion to grant a variance to Chapter 17-5.N.(4) Lack of required 7' minimum ceiling height. Logan seconded the motion. The motion carried. APPEAL OF TOM MARTIN Others present: none Inspector Malone reported that he conducted a follow-up inspection to the licensing inspection at 223 South Johnson, Apt. #5, on November 17, 1982. The violations appealed were Chapter 17-5.J.(1) Lack of required natural �I aµ� I• i MICROFILIdED BY � -DORM -MICR# AB- ' CEDAR RAPIDS DES MOINES ! Housing Appeals Board January 11, 1983 Page 2 light and Chapter 17-5.K.(2)(b) Lack of required natural ventilation. #5, northwest bedroom lacks 4.0 square feet of window area and N5, northeast basement bedroom lacks 1.76 square feet of window area. Krause made a motion to grant a variance to Chapter 17-5.J.(1) Lack of required natural light and Chapter 17-5.K.(2)(b) Lack of required natural ventilation. Logan seconded the motion. The motion carried. APPEAL OF BEN RITTGERS i Others present: Ben Rittgers Inspector Malone reported that he conducted a licensing inspection at 616 East Bloomington Street on November 18, 1982. The violation appealed was Chapter 17-4.A.(1) Lack of valid Certificate of Structure Compliance and Rental Permit. Mr. Rittgers stated that he didn't think -'he should be required to have Inspector Malone come into his property and draw floor plans. Logan made a motion to uphold Chapter 17-4.A.(1) Lack of valid Certificate of Structure Compliance and Rental Permit. Farran seconded the motion. The motion carried. jAPPEAL OF DAVID DUNCAN Others present: none I Inspector Vezina reported that he conducted a licensing inspection at 801- 803 Melrose Avenue on November 2, 1982. The violation appealed was Chapter 17-5.K.(3)(a) Lack of required/adequate mechanical ventilation, Apts. 801 Melrose and N1 Triangle Place lack of a system of mechanical ventilation for the bathrooms. Logan made a motion to uphold Chapter 17-5.K.(3)(a) Lack of required/ade- quate mechanical ventilation for Apts. 801 Melrose and N1 Triangle Place. Krause seconded the motion. The motion carried. APPEAL OF WANDA WILKER MATTHESS Others present: Wanda Matthess Inspector Vezina reported that he conducted a licensing inspection at 415- 15� South Governor on October 21, 1982. The first violation being appealed was Chapter 17-7.A.(1) Foundation, roof, floor, wall, ceiling, stair, step, elevator, handrail, guardrail, porch, sidewalk and/or appurtenance not maintained in safe and sound condition. The stairs to second floor, exterior, carriage is deteriorated and rotted. Ms. Matthess stated that before Inspector Vezina came to inspect her property she installed a supporting board under the part of the stairway that is rotting. Krause made a motion to uphold Chapter 17-7.A.(1) Foundation, roof, floor, wall, ceiling, stair, step, elevator, handrail, guardrail, porch, sidewalk and/or appurtenance not maintained in safe and sound condition. Farran seconded the motion. The motion carried. (W 1 I4ICROFIL:DE r 1 - 'JORM -"MIA13 1.._,.. + (/ I CEDAR RAPIDS Id0I4ES J . I Housing Appeals Board January 11, 1983 Page 3 The next violation being appealed was Chapter 17-7.A.(1) Foundation, roof, floor, wall, ceiling, stair, step, elevator, handrail, guardrail, porch, sidewalk and/or appurtenance not maintained in safe and sound condition. The roof shingles are curled and deteriorated, southwest side of house. Logan made a motion to uphold Chapter 17-7.A.(1) Foundation, roof, floor, wall, ceiling, stair, step, elevator, handrail, guardrail, porch, sidewalk and/or appurtenance not maintained in safe and sound condition, but to grant an extension of time until July 31, 1983, to correct violation. Farran seconded the motion. The motion carried. The last violation appealed was Chapter 17-7.A.(5) Interior partition, wall, floor, ceiling, and/or other interior surface not maintained such that it may be kept clean and sanitary. 415's, ceiling in living room has cracked and sagging plaster. Ms. Matthess said this violation had been corrected and withdrew her appeal. APPEAL OF CLAUDE TOMLINSON Others present: Claude Tomlinson Inspector Hoard reported that she conducted a licensing inspection at 329 Ellis Avenue on October 26, 1982. The Board elected to hear this appeal, although it was not filed within the ten day period. The violation being appealed was Chapter 17-5.M.(1) Lack of required electrical outlet. Apts. 1, 2, 3 and 4, kitchen, convenience outlets were 6' apart and needed to be 818" apart. Mr. Tomlinson stated that the electrical wiring was in conduit behind walls. He did not think there was a good location for a third outlet. Krause made a motion to uphold Chapter 17-5.M.(1) Lack of required electrical outlet. Logan seconded the motion. The motion carried. APPEAL OF MRS. SAM ABRAMS Others present: none Inspector Vezina reported that he conducted a licensing inspection at 802 East Washington on October 27, 1982. The violation appealed was Chapter 17-5.N.(4) Lack of required 7' minimum ceiling height. Apt. k5, bedroom lacks minimum ceiling height, 6'9" observed. Krause made a motion to grant a variance to Chapter 17-5.N.(4) Lack of required 7' minimum ceiling height. Logan seconded the motion. The motion carried. APPEAL OF GLENN MILLER Others present: Glenn Miller Inspector Hoard reported that she conducted a licensing inspection at 637 S. Lucas on November 17, 1982. The first violation appealed was Chapter 17-5.M.(1) Lack of required electrical outlet. South dwelling unit, dining room, living room and bedroom lack a second double convenience outlet. Logan made a motion to uphold Chapter 17-5.M.(1) Lack of required electrical outlet in all three rooms. Krause seconded the motion. The motion carried. 1 i MICROFILMED BY 1 11. -DORM -MIC RCA B.... CEDAR RAPIDS • DES MOIYES I a0 JI Housing Appeals Board January 11, 1983 Page 4 The next violation being appealed was Chapter 17-5.M.(2) Lack of required electrical light fixture or switched outlet. North dwelling unit, bedroom lacks supplied light fixture or switched outlet. Krause made a motion to uphold Chapter 17-5.M.(2) Lack of required electric light fixture or switched outlet. Logan seconded the motion. The motion carried. Another violation appealed was Chapter 17-5.N.(4) Lack of required 7' minimum ceiling height. South dwelling unit, seconded floor study, has 617" ceiling height. Krause made a motion to grant a variance to Chapter 17-5.N.(4) Lack of required 7' minimum ceiling height. Logan seconded the motion. The motion carried. The last violation being appealed was Chapter 17-7.A.(5) Interior parti- tion, wall, floor, ceiling, and/or other interior surface not maintained such that it may be kept clean and sanitary. North dwelling unit, kitchen wallpaper around kitchen sink area not secured to wall. Krause made a motion to uphold Chapter 17-7.A.(5) Interior partition, wall, floor, ceiling, and/or other interior surface not maintained such that it may be kept clean and sanitary. Logan seconded the motion. The motion carried. APPEAL OF WALTER J. KOPSA Others present: Walter J. Kopsa Inspector Hoard reported that she conducted a licensing inspection at 320 E. Davenport on November 19, 1982. The first violation appealed was Chapter 17-5.N.(3) Lack of required minimum room size. Second floor apartment, southwest bedroom, closet which has less than 70 square feet is being used as a bedroom and basement apartment, north room, used as bedroom has 63.06 square feet. Krause made a motion to uphold Chapter 17- 5.N.(3) Lack of required minimum room size, second floor, southwest room. Logan seconded the motion. The motion carried. Krause made a motion to grant a variance to Chapter 17-5.N.(3) Lack of required minimum room size, basement apartment, north room. Logan seconded the motion. The motion carried. APPEAL OF GARY ALBERTSON Others present: Gary Albertson Inspector Hoard reported that she conducted a licensing inspection at 929 Iowa Avenue on November 4, 1982. The violation appealed was Chapter 17- 5.J.(2) Natural light and ventilation requirements combined for adjoining rooms. Apartments 1, 6, 11, 13, 18 and 23, living room lacks required natural light and ventilation. 11'8" of common wall between living room and kitchen, 512" between kitchen and living room is open and unobstructed. Inspector Hoard stated that spill light from kitchen is adequate for adjoining living room. Krause made a motion to grant a variance to -Chapter 17-5.J.(2) Natural light and ventilation requirements combined for adjoining rooms. Logan seconded the motion. The motion carried. nICRUILMED BY =� 1 JORM MICRbLAO_- _ 1 ( CEDAR RAPIDS • DES :MMES G41 J f 4 � 1 Housing Appeals Board January 11, 1983 Page 5 APPEAL OF SHREE AND PAT KAMATH Others present: none Inspector Hoard reported that she conducted a licensing inspection at 314 E. Burlington on November 19, 1982. The first violation appealed was Chapter 17-5.8 Lack of required kitchen or kitchenette. Apt. N4, kitchenette has 39.33 square feet, lacking the required minimum of 40 square feet. Krause made a motion to grant a variance to Chapter 17-5.B Lack of required kitchen or kitchenette. Logan seconded the motion. The motion carried. The next violation appealed was Chapter 17-5.N.(4) Lack of required 7' minimum ceiling height. Apt. N4, kitchen ceiling slopes from 6'11" down to 5'5". Logan made a motion to grant a variance to Chapter 17-5.N.(4) Lack of required 7' minimum ceiling height. Krause seconded the motion. The motion carried. APPEAL OF RUTH CHRISTOFFER CARLSEN Others present: none f IIID Inspector Hoard reported that she conducted a licensing inspection at 817 - IA N. Gilbert on November 17, 1982. The violation appealed was Chapter 17-5.M.(2) Lack of required electric light fixture or switched outlet. 817, living room lacks light fixture or switched outlet. Hoard stated ithat unit was owner -occupied. Logan made a motion to grant a variance to Chapter 17-5.M.(2) Lack of required electrical light fixture or switched outlet, as long as the property is owner -occupied. Farran seconded the motion. The motion carried. Logan made a motion to adjourn the meeting. Farran seconded the motion. The motion carried. Goldene Haendel, Chairperson Housing Appeals Board j j _ MICROFILMED BY JORM "-MIC RC►CAB-- -� CEDAR RAPIDS • DES MOINES / MINUTES PLANNING & ZONING COMMISSION DECEMBER 16, 1982 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Horton, Jordan, Seward, Jakobson, Baker, Scott MEMBERS ABSENT: Blank STAFF PRESENT: Franklin, Knight, Boyle, Boothroy, Behrman RECOMMENDATIONS TO CITY COUNCIL: 1. Z-8112. That the application submitted by Robert Wolf for the annexation and rezoning from County CH to RMH or RIB of approximately 37.5 acres east of Scott Boulevard be denied. 2. Z-8221. That the application submitted by Holly Properties/Grand Properties for the rezoning of certain property located at 655 Highway 6 Bypass East and known as Fleetway Stores from M1 to C2 be approved. 3. S-8223. That the application submitted by Tom Wegman for approval of the preliminary plat of Prairie View Estates, Part One, located north of I-80 and east of Prairie du Chien Road be approved subject to the following: 1) waiver of the 60 foot right-of-way width on Kyle Drive subject to a variance being granted by Johnson County Board of Adjustment, 2) waiver of the Rural Design Standards rural road cross-section to permit a six inch stone base and chipseal surface, and 3) subject to final approval by the Engineering Division of the preliminary stormwater management calculations. 4. S-8225. That the application submitted by Moreland, Apel, Haeseneyer, and Miller for the approval of a preliminary and final LSRO, Iowa -Illinois Manor, located at 505 Burlington Street be approved; the Planning & Zoning Commission recommends that the City Council waive the requirement regarding contours under the powers granted in Section 27-59 of the Municipal Code. 5. The Planning & Zoning Commission recommends that the City Council recommend to the City/County Urban Fringe Committee that the proposed rezoning of certain property on the west side of Dubuque Street and just north of the city limits from C1 to C2 is inappropriate for that property and that the City support the City/County Urban Fringe Committee discussion of potential downzoning of that property. SUMMARY OF DISCUSSION: Seward called the meeting to order. The minutes of December 2, 1982, were reviewed and Franklin suggested that the following change be inserted on page two, fourth paragraph: "According to the DEQ, there was insufficient water pressure to accommodate lines and fire hydrants." Horton moved and Jordan seconded that the minutes of December 2, 1982, be approved as amended and that the minutes of November 4, 1982, be approved as circulated. The motion carried unanimously. 1 141CROFILMED BY 1 J -DORM -MIC R(�LAB� CEDAR RAPIDS • DES t40 C4ES I / i I PLANNING & ZONING COMMISSION DECEMBER 16, 1982 PAGE 2 There was no public discussion of any item not included on the agenda. ZONING ITEMS: Z-8112. Public discussion of an application submitted by Robert Wolf for the annexation and rezoning from County CH to RMH or RIB of approximately 37.5 acres east of Scott Boulevard (deferred from June 17, 1982). Franklin explained that the request from Bob Wolf for annexation and rezoning of property east of Scott Boulevard was deferred at a June meeting to December. There had been no changes in the circumstances involving this application. The Comprehensive Plan Update recommends no annexation in the area until the sewer issues are resolved and until the City/County Urban Fringe Committee has agreed upon a development policy for the area. Since neither of these issues have been resolved, the staff recommendation for denial of the application remains unchanged. Franklin stated that the applicant has again requested a deferral for six months or indefinitely. Seward stated that the Commission could either defer until a time as yet unspecified or take action at this time. Jakobson stated that she assumed the applicant wished deferral of this item until such time as the City/County Urban Fringe Committee developed a policy recommendation. Jakobson expressed reluctance to further defer this item. Jakobson moved that this item be approved and stated that she would vote against this motion. Horton seconded the motion. Scott asked if there had been any indication from the applicant as to why he wished this item be deferred again. Franklin stated that perhaps the applicant i anticipated a solution to the sewer problem. Scott stated that, if the motion was defeated, the applicant could always refile. Seward wondered if he could receive a refund. Franklin stated that refunds were no longer given. Knight stated that the applicant could request a waiver of the fee from the City Council. Seward questioned whether there was any advantage to tabling this item to give the applicant notice that they would be taking action. Knight indicated that the Commission had been clear at its informal meeting that action would be taken tonight. Motion failed 0-6. Jakobson moved that this application be denied. Horton seconded the motion. The motion carried unanimously. Z-8221. Public discussion of an application submitted by Holly Properties/ Grand Properties for the rezoning of certain property located at 655 Highway 6 Bypass East and known as Fleetway Stores from M1 to C2; 45 -day limitation period: 01/05/83. Knight reviewed the staff report, stating that the applicant is requesting a rezoning from M1 to C2 to reflect the commercial use of the property. The Comprehensive Plan currently has a land use designation of "land consumptive" commercial for this property with the land directly to the east being designated as general commercial. The draft Comprehensive Plan Update proposes that this entire area be placed in the general commercial category. It appears that the site in question can be rezoned to C2 without requiring the Plan to be amended or the Update adopted prior to such action. This is true because the Comprehensive Plan has never been interpreted to be site specific. A second question a�j- MICROFILMED BY 11. _JORM -MICR6LAB- CEDAR RAPIDS DES MOINES /� PLANNING & ZONING COMMISSION DECEMBER 16, 1982 PAGE 3 regarding the proposed rezoning concerns its potential impact on surrounding land uses. Because the majority of land uses in the area are of a commercial nature, and since adjoining land is zoned C2, it appears that the proposed rezoning would create no negative impacts on the surrounding landowners. Further, the current use of this site is commercial in nature and therefore the rezoning acts only to recognize the existing use and will not result in any drastic change. Therefore, the staff recommends that the rezoning from M1 to C2 be approved. There was no public discussion on this item. Horton moved that the Commission recommend approval of this item. Jordan seconded the motion. The motion carried unanimously. Jakobson stated that she was always reluctant to vote on a rezoning at the first meeting at which it was discussed, preferring to have at least two meetings. Z-8222. Public discussion of an application submitted by Dorothy M. Maher for the rezoning of certain property located in the southeast quadrant of the intersection of Gilbert and Burlington Streets from C2 to CBS; 45 -day limitation period: 01/12/83. Knight reviewed the staff report, stating that the applicants are requesting a rezoning from C2 to CBS to permit a multi -family residential use of the property. While multifamily residential uses are permitted in a C2 zone, CBS zoning provides for a greater density of development. The current Comprehensive Plan designation for the site is mixed use residential/ commercial. This designation is also proposed in the Comprehensive Plan Update which is currently under review. A rezoning to CBS would, therefore, be compatible with the Comprehensive Plan's recommended land use. Further, the rezoning acts to promote the Plan's objective of providing high density housing close to the Central Business District. The proposed rezoning is also appropriate because of the location of the site, the zoning, and use of surrounding land. Staff recommends that the rezoning from C2 to CBS be approved. There was no public discussion. Horton asked how many buildings were on the parcel and was told there were four. Jakobson moved that this item be deferred until the next regular formal meeting on January 6, 1983. Horton seconded the motion. Baker asked if there was any reason why the Commission should not defer this item. Seward explained that, as a matter of policy, the Commission likes the opportunity for public discussion on two occasions and only extraordinary circumstances would occasion non- adherence to that policy. The motion carried unanimously. Z-8223. Public discussion of an application submitted by the City of Iowa City for the rezoning of certain property from C2 to CBS located immediately south of property owned by Dorothy M. Maher under consideration for rezoning. Knight reviewed the staff report, stating that the City of Iowa City is proposing to rezone certain property, which they own and currently use for storage of pipes, from C2 to CBS. The purpose of the proposed rezoning is to permit the sale of this land for redevelopment as multifamily residential 1 j 111CROEILMED BY 1. JORM---MICR<JCA6' CEDAR RAPIDS DES b101I1E5 J L-� PLANNING & ZONING COMMISSION DECEMBER 16, 1982 PAGE 4 housing. Development in this manner is consistent both with the surrounding use of the land and with the Comprehensive Plan. The Comprehensive Plan land use designation for this area is mixed use residential/commercial. The rezoning conforms with this recommendation. Staff recommends that the rezoning be approved. There was no public discussion. Scott moved that this item be deferred until January 6, 1983. Baker seconded the motion. Baker stated that he found the proposal very attractive and hoped to see it approved unanimously at the next meeting. Jakobson agreed that there was a possibility of new housing and that the City would get income from this proposal. Baker stated that he was resigned to the possibility of more apartments and found the fact that the City would receive income attractive, as it was exactly what the City should be doing. The motion carried unanimously. SUBDIVISION ITEMS: 5-8223. Public discussion of an application submitted by Tom Wegman for approval of the preliminary plat of Prairie View Estates, Part 1, located north of I-80 and east of Prairie du Chien Road; 45 -day limitation period: 12/30/82; 60 -day limitation period: 01/14/83. Knight reviewed his memo, stating that a revised preliminary plat submitted by the applicant corrected the majority of deficiencies and discrepancies noted in the staff report dated December 2, 1982, and dealt with the staff's concerns regarding the proposed emergency access to Prairie du Chien Road at the northwest corner of the tract. The applicants are requesting that the 50' right-of-way be approved for the western portion of Kyle Drive as shown on the plat. The applicant has applied to the Johnson County Zoning Board of Adjustment for a variance to the setback requirements for the existing house and staff recommends that, if the Commission decides to consider waiving this requirement, the waiver be made subject to a variance being granted by the Johnson County Board of Adjustment. The applicant has stated that no fire hydrants are proposed; however, if desired, they are willing to enter into an agreement with the City to have fire hydrants installed in accordance with applicable City standards at such times as city water supplies are being made available to the subdivision. Finally, the emergency access easement which was proposed in the northwest corner of the tract has been removed from the plat and in its place, a 60' right-of-way has been shown with the following notation: "Syril Street will not be improved for vehicular access until the grade and/or the alignment of Prairie du Chien Road is substantially improved." Staff finds that this alteration adequately meets the concerns about the use of any emergency access easement as a permanent point of ingress and egress. It should be noted, however, that at such time as the plat is submitted for Lot 25, this street will not be acceptable as a means of secondary access unless it has been approved in accordance with the the note. Therefore, as stated in the staff report, unless a realignment of Prairie du Chien Road occurs, secondary access will again be a critical concern in i 141CROF ILRED BY 11" DORM " MICR6LAB'- 1 CEDAR RAPIDS DES MOINES Z 0Z J i ( i PLAN14ING & ZONING COMMISSION J DECEMBER 16, 1982 PAGE 5 reviewing any proposed resubdivision of Lot 25. In summary, Knight stated that all deficiencies and diescrepancies noted on the staff report have been resolved except the question of th 60' right-of-way width on Kyle Drive. This could be waived by the City Council, and if the Commission takes action on this item, a recommendation should be made regarding that requirement. In addition, a recommendation should be made regarding the waiver of the Rural Design Standards for a rural road to permit a six inch stone base and chipseal surface. Finally, any action taken should be subject to final approval by the Engineering Division of the preliminary stormwater management calculations. There was no public discussion. Baker pointed out that the staff did not seem as concerned about the problems of - - secondary access as in the first staff report. Knight agreed, stating that, right now, the only location for secondary access would do more damage than good; the problem could become critical with further development since Syril Street is not intended to provide for secondary access until such time as it is improved. Scott questioned whether or not the issue of secondary access should be included in the motion if it puts pressure on the County. Scott expressed a preference not to include secondary access as part of the motion. Knight agreed that it was not critical now but it would become so when Lot 25 was subdivided. Boyle pointed out that an expression of concern in a motion would not necessarily bind a subsequent Planning & Zoning Commission. Scott moved that this item be approved subject to: 1) waiver of the 60' right-of-way width on Kyle Drive subject to a variance being granted by the Johnson County Board of Adjustment, 2) waiver of the Rural Design Standards for a rural road to permit a six inch stone base and chipseal surface, and 3) final approval by the Engineering Division of the preliminary stormwater management calculations. Jakobson seconded the motion. Seward indicated that he would abstain because the applicant was a client. The motion carried 4-1-1; Baker voted no and Seward abstained. Baker stated he was not completely comfortable with the question of secondary access and the reasons for the waivers. i iS-8224. Public discussion of an application submitted by Beverly Enterprises for approval of a preliminary large scale residential development plan to permit construction of a 16 -unit congregate care facility at 605 Greenwood Drive; 45 - day limitation period: 01/15/83. Knight reviewed the staff report stating that, the applicant, Beverly Enterprises, is requesting approval of a preliminary LSRD plan to permit the construction of a 16 -unit congregate care facility on the same tract of land as the nursing home is located. Staff recommends that the preliminary LSRD plan be deferred and upon resolution of the concerns stated in the staff report and the deficiencies and discrepancies listed, the staff would recommend that this item be approved. Knight stated that he had discussed the submission of a combination preliminary and final plat with the applicant. The Commission would have to wait until the Board of Adjustment acts upon a variance request concerning the Tree Ordinance requirements. The applicant has waived the 45 day f .. i I4ICR0f ILt4ED BY � 1 --"JORM "MIC R�LAB"- LCEDAR RARIDS • DES MOINES .J I PLANNING & ZONING C01414ISSION DECEMBER 16, 1982 PAGE 6 limitation period and staff recommends that this item be deferred until the first meeting in February. Knight stated that, while the letter waiving the 45 - day limitation period had not yet been received he should have it prior to the next meeting. There was no public discussion. Seward stated it would be appropriate to defer this item until the January 6th meeting. Scott moved and Jakobson seconded that this item be deferred until January 6, 1983. The motion carried unanimously. S-8225. Public discussion of an application submitted by Moreland, Apel, Haeseneyer and Miller for the approval of the preliminary and final LSRD, Iowa - Illinois Manor, located at 505 Burlington Street; 45 -day limitation period: 01/19/83. Franklin referred to her memo dated December 16, 1982, which stated that all of the deficiencies and discrepancies on the Plan noted in the staff report dated December 16, 1982, have been satisfied and resolved. The necessary legal papers have been submitted and approved by legal staff. Existing contours have not been shown on the Plan as specified under the LSRD provisions; however, proposed site development contours have been shown. However, given the flatness of the lot, it was not a critical factor. The staff recommends that the Commission _ recommend to the City Council approval of the preliminary and final LSRD and that the requirement regarding contours be waived under the powers granted in Section 27-59 of the Municipal Code. Boyle asked if the legal papers had been corrected to show Lot 26 rather than Lot 28. Franklin stated that it had. A i John Moreland, applicant, thanked the staff for all their efforts, and stated that he would be proud to take a 6-0 vote to the City Council. ! Jakobson moved that the Commission recommend approval of the plan and that the City Council waive the requirements regarding contours under the powers granted in Section 27-59 of the Municipal Code. Baker indicated that he would vote in I favor of this item since he felt apartments were ideal for this area, but expressed the feeling that the parking was not adequate. Baker stated that he had no problems with the particular plat;and,the applicant should be commended for his efforts. Jakobson agreed with Baker's comments about the developer's cooperation, stating that he had made concessions to the City that would help the City improve that area. Seward indicated that he was abstaining because the applicant was a client of his. The motion carried 5-0-1; Seward abstained. OTHER BUSINESS: 1. Public discussion of a proposed rezoning of certain property on the west side of Dubuque Street and just north of the City limits from Cl to C2. Jordan stated that the Johnson County Planning and Zoning Commission had held its meeting on the previous Monday and had referred this item to the City/County Urban Fringe Committee. Jordan reviewed comments made to him by residents of the area, stating that people had expressed their confidence that this item would be defeated. Seward asked if the Commission needed to request more staff assistance or could a MICROFILMED BY 1. DORM --MIC R#LAB- 1 CEDAR RAPIDS DES t-0OII4ES /� PLANNING & ZONING COMMISSION DECEMBER 16, 1982 PAGE 7 recommendation to the City/County Urban Fringe Committee be made at this time. Boothroy reported on what had occurred at the last meeting of the City/County Urban Fringe Committee and stated that there would probably be a meeting after January l; the Commission's comments could be made at that time. Seward expressed a preference to dispense with this item prior to the new year. Scott stated that he could not support the rezoning. Seward stated that it would be appropriate to recommend that the area be downzoned. Scott moved that the Planning and Zoning Commission recommend that the City Council recommend to the City/County Urban Fringe Committee that the proposed rezoning of certain property on the west side of Dubuque Street and just north of the city limits from Cl to C2 is inappropriate for that property and further, that the City support the City/County Urban Fringe Committee discussion of the potential downzoning of that property. Jordan seconded the motion. Baker stated that he was in accord with Scott's comments. Jakobson stated that, one of the reasons for considering downzoning in this area was due to the fact that it was the only entrance into the City undeveloped commercially and it was desirable to leave it as such. The motion carried unanmously. The meeting adjourned at 8:20 p.m. Taken by: IA44.r Sara Behr an, Minut Taker Approved by: f MICROFILM BY JORM"MICR#L.41T- CEDAR RAPIDS DES MDIYES