HomeMy WebLinkAbout08-25-2016 Library Board of Trusteeslwwtv IOWA CITY
*W PUBLIC LIBRARY
123 S. Linn St. • Iowa City, IA 52240
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BOARD OF TRUSTEES
AGENDA
5:00 pm — 2"d floor Board Room
August 25, 2016
Jay Semel, President
Diane Baker
John Beasley
Janet Freeman, Secretary
Adam Ingersoll
Thomas Martin
Robin Paetzold
Meredith Rich -Chappell
Monique Washington, Vice -President
1. Call Meeting to Order.
2. Public Discussion.
3. Approval of Minutes.
A. Approve Regular Minutes of Library Board of Trustees July 28, 2016 meeting.
4. Unfinished Business.
A. Bookmobile Service.
Comment: RFP bids are due August 24, 2016.
5. New Business.
A. Library Annual Report.
Comment: Director's report, fact sheet, statistical output, and receipts and expenditures. Financial
reports are not yet available. Complete report will be available online soon at
www.icpl.org/about/annual-report.
B. Library Board Policy #101: By -Laws.
Comment: This is a regularly scheduled policy review.
6. Staff Reports.
A. Director's Report.
B. Departmental Reports: Children's Services, Collection Services, IT.
C. Development Office Report.
D. Spotlight on the Collection.
7. President's Report.
A. Iowa Library Services Town Meeting, October 4, 2016, Coralville Public Library.
B. Iowa Library Association Annual Conference, 10/12-14/16, Dubuque.
S. Announcements from Members.
9. Committee Reports.
A. Foundation Members.
10. Communications.
11. Disbursements.
A. Review MasterCard Expenditures for July, 2016.
B. Approve Disbursements for July, 2016.
12. Set Agenda Order for September Meeting.
13. Adjournment.
,*4&4 IOWA CITY
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Iowa City Public Library
Meeting Agendas and Other Significant Events
AUGUST 25, 2016
SEPTEMBER 22, 2016
OCTOBER 27, 2016
Review Annual Staff Report
Budget Discussion
Budget Discussion
Policy Review:
Departmental Reports: AS, CAS
Policy Review:
101: Bylaws
815: Internet Use
Departmental Reports: CH, CLS, IT
Review 151 Quarter Goals/Statistics
Departmental Reports: CH, CLS, IT
OTHER:10/13-14:
OTHER: Annual Board Dinner
ILA Annual Conference, Dubuque
NOVEMBER 17, 2016
DECEMBER 15, 2016
JANUARY 26, 2017
Policy Review:
Policy Review:
Review 2nd Quarter Goals/Statistics
601: Collection Development
801: Circulation of Materials
802. Confidentiality
6 month Strategic Planning Update
Departmental Reports: AS, CAS
Departmental Reports: CH, CLS, IT
Policy Review:
705. Naming & Recognition
OTHER:12/9: Inservice Day
Departmental Reports: AS, CAS
FEBRUARY 23, 2017
MARCH 23, 2017
APRIL 27, 2017
Appoint Nominating Committee
Appoint Committee to Evaluate Director
Meet as Members of Friends Foundation
Set Hours for Next Fiscal Year
Policy Review:
Review 3rd Quarter Goals/Statistics
702: Library Programs
Policy Review:
703: Cable TV Programming
Policy Review:
812. Hours of Service
501: Statement of Authority
Departmental Reports: AS, CAS
502. Personnel
Departmental Reports: CH, CLS, IT
503: Admin/Confidential Benefits
President Appoints to Foundation Board
Departmental Re orts: CH, CLS, IT
MAY 25, 2017
JUNE 22, 2017
JULY 27, 2017
Election of Officers
Director Evaluation
Review Board Annual Report
Departmental Reports: AS, CAS
Develop Ideas for Board Annual Report
Adopt NOBU Budget
Departmental Reports: CH, CLS, IT
Strategic Planning Update
Departmental Reports: AS, CAS
082016boardsked
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123 S. Linn St. •Iowa City, IA 52240
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BOARD OF TRUSTEES
Minutes of the Regular Meeting DRAFT
Agenda Item 3A-1
July 28, 2016
Members Present: Diane Baker, John Beasley, Adam Ingersoll, Thomas Martin, Robin Paetzold,
Meredith Rich -Chappell, lay Semel, Monique Washington.
Members Absent: Diane Baker, Janet Freeman.
Staff Present: Terri Byers, Susan Craig, Kara Logsden, Anne Mangano, Patty McCarthy, Elyse Miller,
Brent Palmer.
Guests Present: None.
Call Meeting to Order. President Semel called the meeting to order at 5:01 p.m.
Public Discussion. None.
Approval of Minutes.
The minutes of the June 23, 2016 Library Board of Trustees meeting were reviewed. A motion to
approve the Minutes was made by Paetzold and seconded by Washington. Motion carried 7/0.
Unfinished Business.
Library Board Annual Report. Craig said all City boards and commissions share accomplishments for the
last year and goals for the coming year with City Council. Paetzold would like to include Iowa's early
literacy initiative as one of the Board's goals. Craig said she would add it as a goal, together with the
summer reading program. A motion to approve the Library Board annual report as amended was made
by Martin and seconded by Paetzold. Motion carried 7/0.
Bookmobile Update and Schedule a Special Meeting to Approve a Purchase Agreement. The RFP is now
published. Craig discussed the history of the purchase process and believes we are two weeks behind
the original timeline. Craig asks the Board to consider a special meeting in September to approve the
contract after the RFP has been evaluated. Semel asked why the Board can't approve a purchase
agreement at the August meeting. Craig said the bids are due the day before the August Board meeting
but a contract will not be negotiated for the Board to approve until a couple of weeks after the
meeting. Craig proposes Wednesday, September 7, as the projected date for the special meeting but
the actual meeting time and date will be set at the August meeting. Martin asked how many bids we
expect to receive. Logsden said there are three vendors we feel confident we will receive bids from; and
have sent it to four other vendors. Rich -Chappell asked who will participate on the RFP evaluation
Agenda Item 3A-2
committee: Craig said Logsden, Craig, our consultant, City Equipment Division staff, and Lice �,Ly
Purchasing agent, who will not have a vote but will be there for expertise.
New Business.
FY16 Strategic Plan Review. This is a report from the end of fiscal year 2016. Semel asked if there was
any part of the plan that didn't progress as we wanted it to. Craig said we are behind on the
bookmobile and virtual branch, but we are back on track for both. By and large, Craig believes we got
most of our plan done. Beasley feels we are way ahead on the bookmobile; it is a difficult project and he
believes it was masterful to have progressed so well on such a complicated project. Martin wants the
record to show that staff did an excellentjob meeting the strategic goal objectives.
FY17 Strategic Plan. Craig said staff spent a great deal of time fleshing out the FY17 plan. Staff take the
abbreviated structure of the plan approved last July and work with it all year (Much like what will
happen with the FY18 Strategic Plan, below), therefore it is a more complete and detailed report than
the one the Board saw last July. Martin asked about the phone system. Craig said this is under the
control of the City. The City currently has an RFP out to hire a consultant to assist with the process for a
new phone system. We have asked to be represented on the RFP evaluation committee. The City will
put our part of the fee for the new system into our budget automatically. A motion to approve the FY17
Strategic Plan as presented was made by Ingersoll and seconded by Rich -Chappell. Motion carried 7/0.
FY18 Strategic Plan. Craig said this is an abbreviated version we use for budgeting purposes to be
elaborated upon as time goes on. Ingersoll appreciates the social justice and sustainability goals that
align with the City's priorities. Washington asked about Iowa City People (IC People) video series. Craig
explained it is a video series that will continue the flavor of Ellen Buchanan's "One of a Kind" interview
series. Clark and McCarthy will host an interview program with Iowa City people of interest and local
changemakers. We anticipate two or three IC People programs next year. A motion to approve the FY18
Strategic Plan as presented was made by Rich -Chappell and seconded by Washington. Motion carried
7/0.
FY17 NOBU Budget. The NOBU fund balances carryover from one year to the next and consist of Open
Access money from the State of Iowa and undesignated gifts we receive from and through the Friends
Foundation. Craig said our practice is to only spend what we have at the end of the year with the
exception that the direct state aid must be spent in the year it is received. Ingersoll asked if NOBU funds
would be the funding source if there are unexpected bookmobile cost overruns. Craig said NOBU funds
would be used. Craig said there is some money in the operating budget for startup miscellaneous
expenses associated with the bookmobile. Rich -Chappell asked how much we supported the Iowa City
Book Festival. Craig said we contributed $5,000 last year, which helped bring author Bryan Stevenson to
Iowa City. This year, the Iowa City UNESCO City of Literature asked us for $3,000. A motion to approve
the FY17 NOBU budget as presented was made by Martin and seconded by Washington. Motion
carried 7/0.
Staff Reports.
Director's Report. A copy of the Johnson County annual funding program was included in the Board
packet. Craig said we are well supported by our county. Craig said the MERGE state and federal funding
was approved and ICAD moved in next door. The space remodeling project is going out for bid soon.
Craig attended her first meeting as a new Board member on the Iowa City Downtown District. ICPL's
Summer Reading Program officially ends tomorrow. We are getting ready to move the graphic novels,
Agenda Item 3A-3
comics, and manga near the YA fiction. Some of the shelves will be lowered, hopefully by u,e /August
meeting. Logsden is teaching a class on Community Engagement at the UI's School of Library and
Information Science. Mangano was recruited to be the Vice -Chair of the Community Leadership
Program this year. Craig is on vacation next week; Mangano is in charge.
Departmental Reports:
Adult Services. No comments.
Community & Access Services. No comments.
Development Office. McCarthy said the Friends Foundation 25t" anniversary will span FY17 and FY18.
Some memorial gifts have been received from members of the community.
FY16 Public Relations Annual Report and FY17 Public Relations Plan. No comments.
Spotlight on the Collection. No comments.
Miscellaneous. No comments.
President's Report. Semel suggested the August Board dinner could be at Brix again but welcomed
suggestions from members for alternative locations. Ingersoll and Beasley both offered their homes for
the dinner. Miller will follow up.
Announcements from Members. Beasley asked if the President of the Board could write a letter to
Johnson County thanking them for their support.
Committee Reports.
Foundation Members. Ingersoll and Baker are the new Trustee members to the Friends Foundation
Board.
Communications. Letter from Susan Mannix.
Disbursements.
The MasterCard expenditures for June, 2016 were reviewed. A motion to approve the disbursements for
June, 2016 was made by Paetzold and seconded by Washington. Motion carried 7/0.
Set Agenda Order for August Meeting.
Statistics.
Director's annual report.
By -Laws.
Adjournment. A motion to adjourn the meeting was made by Martin and seconded by Washington.
Motion carried 7/0. President Semel closed the meeting at 5:49 p.m.
Respectfully submitted,
Elyse Miller
Agenda Item SA-1
Director's Report 2016
Highlights
• Bookmobile Service approved/planning begins
• Music -is -the -Word programming
• 1,000 Books Before Kindergarten begins
• Digital Johnson County cooperative launched
Connect -Engage -Enrich are the main themes of the Library's new strategic plan and in our first year we
have worked hard to make the Library even more inviting and welcoming by providing opportunities for
engagement and learning that offer something for everyone. We focused on expanded programming
opportunities for all ages, creating new partnerships, and securing funding for our first bookmobile with
the hope of making library services more equally accessible to all.
Bookmobile Planning
A major initiative of the new strategic plan is offering bookmobile service. Iowa City is the largest
community in Iowa with only one library location and community feedback shared during the planning
process revealed that many feel it is a hardship to come to our downtown location. The purpose of the
bookmobile is to offer collections and services throughout the community. Funding for the capital
purchase of the vehicle was already in place -- $100,000 approved last year as part of the FY17 City's
capital improvements (CIP) budget, $100,000 committed and held by the Friends Foundation for this
purpose, and additional funds available through the Foundation's annual gift. The next step was
securing funding for operating expenses in FY17. Annual costs include staffing, and one new full-time
person was requested during the City's budget process, as well as other expenses such as gasoline,
insurance, printing and site preparation. A commitment to support additional hours of staffing with gift
funds was also made. Due to concerns about fiscal challenges, the City Manager did not recommend
funding these operating costs in the FY17 budget draft sent to the City Council in late December. He did
not recommend any new staffing City-wide which was paid from the general operating budget.
In January, during a budget session with the City Council, a request was made directly to Council by
Board President Robin Paetzold for the necessary funding. Although several Council members were
supportive, they were also concerned about the impact of the new service on an existing nonprofit
bookmobile operating in the summer primarily in southeast Iowa City. The Antelope Lending Library has
been providing service for several years and submitted a proposal to receive City funding to expand
their service to year -around. After several back and forth discussions, a majority of the City Council
members agreed to include the ICPL funding in the budget with the stipulation that then Assistant City
Manager Geoff Fruin meet with representatives from both entities to determine how cooperation
between them could improve service to the community. Those meetings were held, a report made to
City Council, and on May 17, 2016, the final approval for the bookmobile service was received from
Council. A consultant was hired to assist with the vehicle purchase and a Request for Proposal has been
sent to vendors. Intensive planning regarding stops, collections, and services will be a staff focus in the
next few months. This service is a major change to how library services are delivered and will have a
significant impact on library operations. We hope to introduce the bookmobile in spring 2017.
Programming
We kicked off nine -months of special music -related programming on September 17, with a Musical
Revue at the Englert Theatre. More than one hundred music-themed events were presented to
welcome the University of Iowa School of Music to downtown Iowa City, just three blocks from the
Agenda Item 5A-2
Library. The new building, built to replace the facility on the banks of the Iowa River that flooded in
2008, will open in the fall of 2016. The ambitious "Music is the Word" series of programs included
performances, lectures, and workshops attended by more than 5,000 people. The eclectic offerings
brought a variety of people to the Library. Many encountered music just being in the building, pausing
to enjoy the performers who presented in the lobby over the noon hour. One staff member noted,
"People in this town are so generous with their time! Everyone I approached about being a part of this
series agreed to take part... I've made so many great contacts." We also began what will, hopefully, be a
long and productive partnership with the School of Music. The series concluded in May with a free
outdoor concert on the Ped Mall by Catfish Keith. This programming was made possible by the support
of the Iowa City Public Library Friends Foundation, and many performers who donated their talent. The
Foundation's spring fundraising event, Cooking Forward, featured John Hasse, curator of American
Music at the Smithsonian Institution, who presented a program on Duke Ellington.
New programs aimed at children were also introduced this year. On February 5, we launched 1,000
Books Before Kindergarten. The national program is designed to give children the tools they need to
become successful readers by encouraging reading to young children before they enter kindergarten.
Studies show reading aloud to children from birth strengthens language skills and builds vocabulary. By
the end of June, 476 children were registered. The program is supported by a grant from Pearson to
fund book bags and book prizes for participants. Pearson staff have also helped register children for the
program. As part of a strategic plan goal to offer more programming for children in K-2 grades, the Crazy
8 Math Club was introduced, and a Governor's STEM Program grant supported a four -week series called
Pint Sized Science. Both programs were filled to capacity with many positive reviews. We plan to repeat
them in the fall.
Another gift, this one from the Pilot Club of Iowa City, helped us bring programming to people at the
other end of the age spectrum. Aimed at serving people with dementia who are residents of local care
facilities, Tales & Travel Memories has a goal to facilitate conversation in a relaxed atmosphere. Each
hour-long visit focuses on a particular country or region. Library staff bring special kits and present facts
about the location, a relevant folktale or story is read by the facilitator, and illustrated books selected
from the Library's collection are available for participants to look at and discuss during the program.
Collections
After months of planning and preparation, a major collaboration between the public libraries of Iowa
City, Coralville, and North Liberty began in July with the introduction of Digital Johnson County. The goal
of the partnership between the three libraries is to jointly purchase digital content and share it with all
of our patrons. This system saves each library overhead expenses, provides a larger collection for
everyone, and simplifies access for most Johnson County residents. Initially, eBooks and digital audio
books were available through Overdrive, a digital content provider. At year's end, the partnership
expanded to include magazines through the Zinio platform. Digital downloads were up 16.8%this year,
topping 100,000 for the first time at 111,573, and accounting for 8.1% of all circulation. Overall,
circulation was down 1.5%, but up slightly for children's materials.
Our Digital History Project saw several exciting additions in FY16. Working with the First Presbyterian
Church and their archivist, we were able to digitize our first document -focused collection. And the ten-
year anniversary of the 2006 tornado provided an opportunity to solicit a significant amount of
community input. Putting out a call for tornado pictures in the winter edition of The Window brought a
whirlwind of responses. An online exhibit displaying a map of the tornado path allowed people to click
along the map to see donated pictures from the specific area. This was very popular when mounted on
our two large interactive digital sign screens.
Agenda Item 5A-3
We also began work on a new video series, Iowa City People, designed to capture the stories of people
in Iowa City. This series is designed to continue the work by Ellen Buchanan, who hosted two interview
programs, Tell Me Your Story and One of a Kind, and produced an invaluable legacy of more than 140
programs sharing the stories of area residents. As Ellen says, "Everybody has a story to tell." Planning for
the new series is underway and one interview has been recorded. Look for more next year.
Although public use of our internet stations has dropped somewhat (due, we believe to the high number
of people with access to a smart phone), the library plays a crucial role in making technology accessible
to everyone, and we took a big step this year toward that goal. In March, we began circulating laptops
running Windows 7. The Lenovo Thinkpads were selected after in-house examination of multiple
options. The service was well received by people who do not otherwise have access to a computer.
Demographically, the users represent a wide age range and both men and women. Initially, five
machines were made available, but the program was so successful we added five more before the busy
summer season. These ten are consistently checked out, often with a short waiting list. From March
through June the laptops circulated 101 times.
A major collection move began in the fall with the Children's comic books, graphic novels, and manga,
and this is now moving to the much larger adult collection. Following the example of many other
libraries, these materials are being pulled out of the nonfiction collection (Dewey Decimal Classification
740's / Drawing) and placed in their own area, similar to most other fiction materials (poetry, drama and
essays remain classified in the 800s). In the Children's Room, the collection is shelved at the beginning of
nonfiction, and upstairs the new home will be across from young adult (YA) fiction. This popular genre
has grown dramatically in recent years. In 2001, adult circulation was 20,485, in 2015 it was 40,253 —
more than other fiction genres such as mysteries or science fiction.
Although overall circulation is down one and a half percent, the number of reserves placed continue to
rise. More than 163,000 reserves were placed last year. It helps that about 25%, 42,099, were placed on
e-collections which requires no staff handling. Still, the number of holds on physical items in the
collection has risen almost 40% in the last five years. People are taking advantage of the convenience of
placing holds online and picking their items up at the shelves near the Help Desk.
Looking Ahead
Reviewing the highlights of the year just ended, I think it's evident that the new strategic plan provides
an opportunity to take a fresh look at traditional services. Libraries, like all service organizations across
the country, are focusing on the customer in new ways. Locally, we are working hard to connect, engage
and enrich the lives of the people we serve. I have worked in libraries for decades and one of the things
that I love about them is the mutual support they provide and the collaboration in which they engage. In
our community, it's not just libraries, but many other organizations that all work jointly toward the
common good. Looking ahead to bookmobile service, continued growth of Digital Johnson County, great
programs with new and old partners, reaching out to vulnerable populations, and being more proactive
about capturing local history, I feel we are being responsive to our community. I'm looking forward to it.
Susan Craig,
Library Director
QW4IOWA CITY Agenda Item 5A-4
�f s PUBLIC LIBRARY
FY2016 Fact Sheet - Draft
(Financial data not yet available)
POPULATION SERVED: Iowa City 73,415; Rural Johnson County 22,523 (by contract);
University Heights 1,125 (by contract); Hills 806 (by contract);
Lone Tree 1,408 (by contract)
GOVERNING BOARD: A nine -member Board of Trustees appointed by the City Council with
powers to set policy, employ a Director and staff, expend tax funds
allocated by the City Council, contract with other jurisdictions, and
receive and spend gift funds and other revenues.
BOARD MEMBERS: Robin Paetzold, President and County Representative
Diane Baker Thomas S. Martin
John Beasley Meredith Rich -Chappell
Janet Freeman, Secretary Jay Semel, Vice President
Adam Ingersoll Monique Washington
STAFF: Librarians:
15.0 FTE
Other Permanent Staff:
29.50 FTE
Hourly Staff:
20.52 FTE
Volunteers:
4.62 FTE
COLLECTIONS: Circulating Books/eBooks:
184,199
Circulating Non -print Materials/eAudio/eVideo:
47,970
Print and Electronic Reference/jProgram Collection:
3,200
Periodicals/Newspapers: current print & e-subscriptions:
407
Total Collection size:
235,776
ANNUAL USERSHIP: Cardholders:
64,111
Circulation:
1,369,069
Visits to the Library:
789,919
Information Requests:
45,613
Program Attendance in Meeting Rooms:
26,179
Meeting Room Use: non -library meetings:
1,642
BUDGET
Income Sources: City of Iowa City:
Contracts (County, Cities):
State:
Fines / Fees / Sales:
Gifts / Grants:
Other:
Total:
Expenditures on Materials:
PHYSICAL FACILITIES: 81,276 sq. ft. building includes 5 meeting rooms (1 ICN facility)
Home of the Iowa City UNESCO City of Literature
SUPPORT GROUP: Iowa City Public Library Friends Foundation: 816
WEB PAGE: www.icpl.org
(These figures are for the last complete fiscal year, July 1, 2015 through June 30, 2016.)
Agenda Item SA-5
.4&* ICWA CITY
.vjW PUBLIC L13RARY
FY16 Output Statistics -Annual Report
III
Ql
Q3
Q4
YTO
Last"TD
%Change
In Building Services: Provide library facilities, materials, equipment
A. Building Usage
Total hours open
861
833
05
BW
3,409
3,389
0.60N;
People intothe building
221,309
175,425
379,497
213,688
789,919
826,217
-4.4%
Average number per hour
257.0
210.6
209.9
248.5
231.7
2"
-5.M
B. Meeting Rooms
Number of non -library meetings
390
372
404
390
1,556
1,528
1.8%
ESOmeted attendance
6,528
6,030
6,90
6,653
26,179
28,337
-7.691
Equipmentset-ups
74
W
130
130
402
346
16.2%
Group Study Room Use
1,263
1,293
1,438
1,290
5,284
5,W3
4.9%
Lobby Use
4
10
8
7
29
14
107.1%
C. Equipment Usage
Photocopies by public
7,483
5,510
7,483
7,188
27,664
26,869
3.0%
Pay for Print copies
25,381
19,435
22,784
23,040
90,640
87,W3
3.8%
%Checkouts by Self -Check
73.1%
71.9%
72.3%
74.1%
72.8%
71.6%
1.]
DOT Kiosk usage
275
288
321
406
1290
0
0.0%
0. In Building Use of Materials
Ustening/Viereft Sessions
4,437
3,076
3,389
3,758
14,6W
16,237
-9.7%
E. Ride 'N'Read
Bus passes distributed
1,883
883
1,106
1,192
51064
5,504
-8.0%
Lending Services: lend materials for home, school, and office use
A. Total Circulation
30,536
320,506
MZ107
345,820
1,369,069
1,391,482
-1.6%
(Materials plus equlpment Includes eAudiu; not Items circulated In-house)
Average circulation Per hour
419
385
400
402
402
411
-2.2%
B. Circulation by Type of Material (Includes downloads, act mending, lost, etc.)
Adult Materials
244,136
222,250
238,722
232,362
937,470
961,093
-2.5%
Children', Miflu iak
116,919
98,743
104,783
113,795
434,240
439,070
0.3%
Percent Children's
32.4%
W.8%
30.6%
32.9%
31.7%
31.1%
1.9%
Non4irint
136,436
127,292
135,347
124,534
523,W9
449,141
Is."
Percent Non -print
37.8%
39.7%
39.6%
36.0%
38.2%
32.3%
18.5%
Equipment loans
88
70
so
In
417
513
.18.7%
Downloads
27,432
23,206
31,536
29,3W
111,573
95,534
16.9%
C. Orculadon by Resldence of User
350,536
320,451
342,107
Suts'n0
1,369,069
1,391,482
.1.6%
(Materals plus equipment; includes downloads; not
Rems circulated ln-house)
lam City
274,949
20,669
263,394
265,569
1,052,581
1,070,670
-1.7%
Local Contracts
Hills
960
863
no
847
3,SW
3,354
5.8%
Hills as%of all
0.3%
0.3%
0.3%
0.2%
0.3%
0.2%
7.6%
Johnson County(rural)
28,324
24,083
26,654
26,260
105,321
110,359
-4.6%
Johnson County es%of all
7.956
75%
7e%
7.6%
7.7%
7.9%
-3.0%
Lone Tree
878
1,039
am
876
3,01
3,230
14.3%
Lone Tree as% of all
0.2%
0.3%
0.3%
0.3%
0.3%
0.2%
16.1%
University Heights
5,617
5,247
5,095
5,653
21,612
20,550
5.2%
University Heights as% ofall
1.6%
1.61
1.5%
1.6%
1.6%
1.5%
6.9%
Total Loral Contreco,
35,779
31,232
33,527
33,636
IM,174
137,493
-2.4%
State Contracts - Open Access
Coralolle
20,850
16,484
18,500
19,373
75,207
76,554
-1.8%
Cedar Rapids
1,03
I'm
Me
690
4,306
5,655
-23.9%
Other Open Access
27,294
23,026
25,8W
26,509
102,709
100,931
Less
Total Open Access
49,797
40,7DS
45,148
46,572
382,222
183,140
-0.5%
Open Access a,%ofall
13.8%
12.7%
13.2%
13.5%
13.3%
13.2%
1.1%
D. Interlibrary Loans
Loaned to other libraries
403
332
430
447
1,612
1,816
-11.2%
Percent of requests filled
32.9%
29.7%
32.3%
34.9%
32.5%
33.4%
-2.734
Borrowed from other libraries
939
756
883
824
3,402
3,153
7.9%
Percent of requests filled
82.1%
81.5%
81.8%
Ulm
82.0%
81.8%
0.3%
Books/Periodicals/AV borrowed
933
741
877
814
3,865
3,136
7.3%
Photocopy borrow requests filled
6
IS
6
10
37
17
117.6%
Agenda Item 5A-6
41
Q2
Q3
Q4
WD
Last YTD
%Change
E. Reserves Placed - Materials
41,310
39,275
4;729
41,191
163,505
146,917
11.3%
F. Doerloadable Media
By Area
Iowa City
23,543
22,135
24,647
25,215
95,540
82,063
16.4%
Hills
86
104
106
109
400
176
127.3%
Johnson County
3,425
3,279
3,687
Z476
12,867
11,848
8.6%
Lone Tree
62
77
72
74
285
IRS
51.6%
Univershy, Heights
328
295
3%
339
1,298
1,259
11%
Total
27,444
Z,890
28,848
28,208
110,39D
95,534
15.6%
By Demagraphk
Adult
25,487
24,10
26,959
27,141
103,772
89,695
15.7%
Children's
1,957
1,705
1,889
2,258
7,W9
5,839
33.7%
Total
27,441
25,890
28,848
29,399
311,581
95,534
16.8%
Number of items owned (monthly)
E-Audio items available
5,663
5,926
5,761
5,942
5,942
5,429
9.4%
E-Book Items avaliable
12,910
13,550
13,495
13,908
13,908
10,566
33.6%
E-Video Items available
72
72
72
72
72
72
0.0%
EMusic
77
83
84
85
BS
72
18.1%
E-Magazines
206
190
157
174
174
163
6.7%
Total Items
18,928
19,821
29,569
20,181
20,181
16,302
23.8%
Information Services: furnish information, reader advisory and reference Resistance.
A. Reference Questions Answered
11,845
10,778
11,651
11,339
45,613
45,510
0.2%
Reference Questions
Reference Desk
4,873
4,130
4,696
4,483
18,182
18,630
-2.4%
Help Desk
2,035
2,252
2,431
2,301
9,019
6,219
45.0%
Switchboard
1,793
1,929
1,952
1,643
7,317
7,401
4.1%
Drop -In Tech Help (public)
111
118
114
94
437
475
-8.0%
On, -Call Tech Help
Staff
50
43
47
39
179
299
40.1%
Public
90
75
95
85
345
333
3.6%
Total Tech Help Questions
140
118
142
124
524
632
-17.1%
Children's Desk
Reference questions
2,852
2,185
2,264
2,661
9,962
11,967
-16.8%
Request to Pull Banks (community)
41
46
52
33
172
186
-7.5%
Total Children's Questions
Z893
2,231
2,316
2,694
10,134
12,153
-166X
B. Electronic Access Services
In House Computer Services
Pharce Internet (in-house computer use)
23,851
21,429
21,746
24,539
91,50
108,345
-15.5%
Catalog Access
Pageviews
918,313
864,159
845,993
696,654
3,325,119
3,685,414
-9.8%
visits
105,729
0,077
0
0
203,806
531,239
-61.6%
•FY1603 visits are included in remote access user sessions.
Overdrive Catalog Access
Pagevlews
547,260
537,415
653,404
658,398
2,396,477
0
0.0%
visits
120,06
121,954
145,584
149,622
537,816
0
0.0%
Total Catalog Access
1,691,958
1,621,605
Lw,981
1,504,674
6,463,218
4,216,03
53.3%
Electronic Resources Services
Library Webslte Remote Access (www and mobile)
B Homepage Pagaviews
134,267
315,947
120,053
118,474
488,741
541,966
-9A%
a Erma Site Pageviews
288,700
255,098
266,077
287,885
1,097,760
1,198,756
-8.4%
B User Sessions
145,107
129,026
145,364
156,763
576,06D
577,799
-0.3%
•FY1603 remote.cress sessions hadvde catab0 visits.
Subscription Databases Accessed
Total ln-House
1,577
1,956
2,272
1,02
7,457
5,326
40.0%
Total Remove
65,428
1
0,291
46,438
245,888
899,802
-72.7%
TOTAL
67,005
67,68T
70,563
48,090
253,345
905,128
-71054
C. Total Switchboard Calls Received
Total Library Calls
5,251
5,001
5,117
4,861
20,230
20,516
-1.4%
Other Questions (direationat/accourt questions, meeting
room booking, ..if added FY36)
5,248
3,654
3,721
3,662
16,285
11,30
43.0%
Transferred Calls
925
80
857
847
3,498
3,808
-8.1%
Pamphlets Distributed From Lobby Racks
7,941
7,090
7,665
7,025
29,721
3i,077
-7.3%
Stete/Fedeml Tax Forms Distributed
. • .
. . .
. .
5,221
5,121
2,447
1D9.3%
Page 2
Agenda Item 5A-7
Q1 Q2 Q3 Qa WD Last YID %Change
Alerting Services: Promote awareness of the Library and use of its resources
A. Publications
Number of publications printed (jobs)
93
86
94
121
394
273
44.3%
Copies primed for public distsibutlon
13,504
17,368
13,161
46,889
90,916
60,837
49.4%
C. Displays
14
17
13
21
65
68
-4.4%
In -House
9
14
11
14
48
SO
-200%
OtherGrouse
5
3
2
6
36
8
100.0%
Off -site locations
0
0
0
1
1
0
0.0%
D.Speeches/Radio/TV/Online Appearances
34
25
36
33
128
60
119.9%
E. The Library Channel
❑burry Promos on The Library Channel
14
3
29
32
78
96
-18.8%
Total ICPL productions
26
27
20
38
111
105
5.7%
Programs Cablecast
2,072
2,012
2,055
1,723
7,862
8,384
-6.2%
F. HOmepage/Social Media
News scroll.. on Home Page
36
37
45
61
179
162
10.5%
Media releases sent
32
24
24
24
104
111
-6.3%
Tweets sent
484
402
421
427
1,734
1,749
419%
Facebook,Twitter, Pinterest followers(monthly)
9,849
10,171
10,523
20,970
10,970
9,382
16.9%
Facebook, Twitter, and Phdarest followers
451
315
343
438
1,547
1,412
9.6%
Outreach Services: Provide library service to people who cannot get to the library building
A. At Home Services
Packagessent
520
464
516
591
2,091
1,883
11.0%
Items Loaned (no renewals)
am
793
1,010
1,189
3,886
2,669
45.6%
Registered At Home Usem(monthly)
1"
146
137
131
131
135
-3.0%
New Users Enrolled
16
5
4
5
30
26
ISA%
People served (average of monthly count)
50
28
46
49
47
42
13.0%
S. Jail Service'
People served
157
304
304
no
1,055
783
34.7%
Items loaned (no renewals)
498
995
1,010
1,028
3,531
Z612
35.2%
C. Deposit Collections
Locabw3(Monthly)
13
13
13
13
13
13
our
Items loaned
9D
no
90
no,
540
558
-3.2%
Items added to permanent collections
779
65
1,197
79
2,120
8,363
-74.7%
D. Remote Bookdmp Use
Remote as Percent of All Items Checked in
13.3%
125%
13.736
13.2%
13.2%
14.1%
-6.6%
No rerrewv/s or In-house
E. Holds Notified Using Automated Phone
1,215
1,182
1,274
1,101
4,772
4,215
13.2%
Group and Community Services: Provide library service to groups, agencies, and organizations
A. Adult Programs
In -House Programs
62
LOD
65
70
297
IN
26.9%
In -House Attendance
1,246
1.730
1,152
1,176
5,304
3,670
14.5%
Outreach Programs
25
a
12
22
67
30
123.3%
Omeach Attendance
4,771
4,00
120
591
9,567
9,987
4.2%
B. young Adult Programs
In -House Programs
85
85
88
108
367
379
-3.2%
In -House Attendance
1,597
1,227
1,452
5,812
10,188
6,103
66.9%
Outreach Programs
0
2
3
1
6
3
100.0%
Outreach Attendance
0
11
21
5
97
1,300
-97.2%
C. Children's Programs
In -House Programs
129
125
133
136
523
495
5.7%
InHowe Attendance
7,176
5,449
5,796
9,398
27,819
29,152
4.6%
Outreach Programs
78
54
101
86
319
298
7.0%
Outreach Attendance
1,704
1,440
2,402
6,517
I;o63
11,185
7.8%
D. LlbraryToursand Classes
Number
13
17
14
13
57
53
7.5%
Attendance
144
55
81
In
403
569
-39.8%
E. Consulting for Area Groups 5 0 2 0 7 5 40.0%
Page 3
Agenda Item 5A-8
Q3
Q2
Q3
Q4
YTD
Lase"D
%Change
Control Services: Maintain library resources through borrower registration, overdue notices, equipment training, controlling valuable materials
A. Library Cards issued
2,257
1,225
1,412
2,D29
6,923
6,8%
0.4%
Iowa CRY
1,856
%e
1,107
1,592
5,543
5,378
3.1%
Percent Iowa City
82.2%
ll
18.4%
M.5%
80.2%
78.0%
2.]
Local Contracts
Hills
2
3
]
5
17
19
-10.5%
Johnson County lrvrel)
74
M
42
91
245
308
-20.5%
Lone Tree
1
5
4
4
14
19
-26.3%
University Heights
5
4
y
6
22
40
45.0%
State Contract - Open Access
Conihiille
123
67
at
126
397
422
-5.9%
Cedar Rapids
11
13
14
13
51
53
-3.8%
Other OpenAccess
285
107
I50
192
634
07
-3.5%
Total Open Access
319
187
245
331
1,082
1,132
4.4%
Open Access as%ofall
14.1%
15.3%
17.4%
16.3%
15.6%
16.4%
4.8%
B. Total Registered Borrowers(monthly)
67,I79
69,009
0,809
63,208
63,208
64,957
-2.7%
g At Home Users Registered (monthly)
1"
146
137
131
131
135
-3.0%
C. Overdue Notices
Items searched to verify claim of return 18 61 57 64 260 320 -18.8%
Page 4
Agenda Item SA-9
*Aft IOW CITY
**jW PUBI IC LIBRARY
FY16 Circulation by Type & Format
12 Months
Category
YTD
%Total
Last YTD
% of Total
% Change
Adult Materials
General Fiction/Fiction Express
98,361
10.5%
101,356
10.5%
-3.0%
Mystery
35,009
3.7%
35,427
3.7%
-1.2%
Science fiction
19,615
2.1%
20,563
2.1%
-4.6%
Young Adult fiction
23,392
2.5%
25,937
2.7%
-9.8%
Large print
9,131
1.0%
10,090
1.0%
-9.5%
EXPRESS/Nonfiction
2,882
0.3%
2,956
0.3%
-2.5%
Large Print Nonfiction
1,357
0.1%
1,496
0.2%
-9.3%
000 - General/Computers
4,561
0.5%
5,005
0.5%
-8.9%
100 - Psychology/Philosophy
10,480
1.1%
9,914
1.0%
5.7%
200 - Religion
8,642
0.9%
8,906
0.9%
-3.0%
300 - Social Sciences
22,089
2.4%
21,036
2.2%
5.0%
400 - Language
2,326
0.2%
2,378
0.2%
-2.2%
500 - Science
7,779
0.8%
8,030
0.8%
-3.1%
600 - Applied Technology
45,661
4.9%
46,736
4.9%
-2.3%
700 - Art & Recreation
62,741
6.7%
69,289
7.2%
-9.5%
800 - Literature
10,289
1.1%
11,020
1.1%
-6.6%
900 - History & Travel
21,633
2.3%
21,932
2.3%
-1.4%
Paperbacks
1,127
0.1%
1,559
0.2%
-27.7%
Magazines
8,330
0.9%
9,739
1.0%
-14.5%
Total Miscellaneous
9,457
1.0%
11,298
1.2%
-16.37/.
Total Adult Print
404,566
43.2%
422,257
43.9%
-4.2%
Art to Go
1,635
0.2%
1,689
0.2%
-3.2%
DVD (Movies/TV)
265,629
28.3%
263,290
27.4%
0.9%
EXPRESS/DVD
27,364
2.9%
30,894
3.2%
-11.4%
Nonfiction DVD
25,315
2.7%
29,846
3.1%
-15.2%
Fiction on Disc
20,241
2.2%
22,815
2.4%
-11.3%
Nonfiction on CD
10,497
1.1%
11,754
1.2%
-10.7%
Compact disc (Music)
69,299
7.4%
78,275
8.1%
-11.5%
Young Adult Video Games
8,618
0.9%
9,904
1.0%
-13.0%
Adult Multimedia (Language)
57
0.0%
36
0.0%
58.3%
Book Club Kits (10 items per kit)
67
0.0%
124
0.0%
-46.0%
Outreach Kits
1
0.0%
1
0.0%
0.0%
Circulating Equipment
417
0.0%
513
0.1%
-18.7%
Total Nonprint
429,140
45.8%
449,141
46.7%
-4.5%
1
Agenda Item SA-10
FY16 Circulation by Type & Format
12 Months
Category
YTD
% Total
Last YTD
% of Total
% Change
Adult E-Audio # Downloads
31,750
3A%
23,596
2.5%
34.6%
Adult E-Book # Downloads
57,153
6.1%
50,361
5.2%
13.5%
Adult E-Video # Downloads
0
0.0%
2
0.0%
-100.0%
Adult E-Magazines
11,263
1.2%
11,975
1.2%
-5.9%
Adult E-Music # Downloads/Local Music Project
132
0.0%
152
0.0%
-13.2%
Adult Streaming
3,466
0.4%
3,609
0.4%
-4.0%
Total Adult E-Downloads
103,764
11.1%
89,695
9.3%
15.7%
Total Adult Circulation
937,470
100.0%
961,093
100.0%
-2.5%
Children's Materials
Fiction
77,182
17.8%
77,846
18.0%
-0.9%
Comics
20,699
4.8%
0
0.0%
0.0%
Holiday
5,365
1.2%
5,857
1.4%
-8.4%
Picture: Big, Board, Easy
120,324
27.7%
118,639
27.4%
1.4%
Readers
47,278
10.9%
47,602
11.0%
-0.7%
Parent/Teacher Center
0
0.0%
913
0.2%
-100.0%
Nonfiction & Biography
60,638
14.0%
79,657
18.4%
-23.9%
Magazines
476
0.1%
451
0.1%
5.5%
Total Children's Print
331,962
76.4%
330,965
76.4%
0.3%
Video/DVD
69,312
16.0%
70,904
16.4%
-2.2%
Books on Disc
5,345
1.2%
5,445
1.3%
-1.8%
j Compact Disc/400
218
0.1%
209
0.0%
4.3%
Read -Along set
5,333
1.2%
5,298
1.2%
0.7%
Children's Music
5,471
1.3%
5,380
1.2%
1.7%
Children's Video Games
3,676
0.8%
4,281
1.0%
-14.1%
Storytime Kits
394
0.1%
310
0.1%
27.1%
Games & Toys
4,706
1.1%
4,420
1.0%
6.5%
Children's Multimedia (Language)
14
0.0%
19
0.0%
-26.3%
Total Children's Nonprint
94,469
21.8%
96,266
22.2%
-1.9%
j E-Audio # Downloads
3,035
0.7%
2,021
0.5%
50.2%
j E-Book # Downloads
4,774
1.1%
3,818
0.9%
25.0%
i E-Video # Downloads
0
0.0%
0
0.0%
0.0%
All Fiction
290,198
21.1%
278,639
19.9%
4.1%
All Nonfiction and Biography
268,795
19.5%
296,593
21.2%
-9A%
Picture books & Readers
167,602
12.2%
166,241
11.9%
0.8%
Paperbacks
1,127
0.1%
1,559
0.1%
-27.7%
Magazines
8,806
0.6%
10,190
0.7%
-13.6%
Total Print
736,528
53.5%
753,222
53.9%
-2.2%
PA
Agenda item 5A-11
FY16 Circulation by Type & Format 12 Months
Category
YTD
% Total
Last YTD
% of Total
% Change
Toys
4,706
0.3%
4,420
0.3%
6.5%
Art
1,635
0.1%
1,689
0.1%
-3.2%
DVD (Fiction, Nonfiction, & Express)
387,620
28.2%
394,934
28.3%
-1.9%
CD (Music)
74,770
5.4%
83,655
6.0%
-10.6%
Books on CD (Fiction & Nonfiction)
36,301
2.6%
40,223
2.9%
-9.8%
Read -Along Set
5,333
0.4%
5,298
0.4%
0.7%
Video Games
12,294
0.9%
14,185
1.0%
-13.3%
Multimedia
71
0.0%
55
0.0%
29.1%
Story and Book Club Kits
461
0.0%
434
0.0%
6.2%
Outreach Kits
1
0.0%
1
0.0%
0.0%
Circulating Equipment
417
0.0%
513
0.0%
-18.7%
Total Nonprint
523,609
38.1%
545,407
39.0%
-4.0%
Total E-Downloads
111,573
8.1%
95,534
6.8%
16.8%
Total ILL/In House/Undefined
4,282
0.3%
3,669
0.3%
16.7%
Total Adult Materials (including a items)
937,470
68.1%
961,093
68.8%
-2.5%
Total Children's (including e items)
434,240
31.6%
433,070
31.0%
0.3%
Grand Total
1,375,992
100.0%
1,397,832
100.0%
-1.56%
(Adult + Children's + Undefined)
3
Agenda Item 5A-12
aWf IOWA CITY
ter• <PUB:IC LIBRARY
FY16 CIRCULATION BY AREA AND AGENCY
AREA/AGENCY 1ST Q 2ND Q 6 MO 3RD Q 9 MO 4TH Q YTD LYTD %CHG
IOWA CRY
General Iowa City
248,354
223,224
47L578
235,193
706,771
236,497
943,268
975,947
-3.3%
Downloads + Streaming
23,531
22,135
45,666
24,647
70,313
25,215
95,528
82,063
16A%
Temporary
192
161
353
94
447
105
552
516
7.0%
Public schools
22
32
54
44
98
5
103
365
-71.8%
Private schools
89
129
218
37
255
20
275
98
180.6%
Preschool/Daycare
412
214
626
408
1,034
387
L421
1,713
-17.0%
Churches
0
0
0
0
0
0
0
0
0.0%
Non-profit organizations
5
2
7
0
7
3
10
897
-98.9%
Business
4
4
8
2
10
4
14
12
16.7%
City departments
2
2
4
9
13
22
35
11
218.2%
State/Federal agencies
0
0
0
1
1
0
1
0
0.0%
University of Iowa departments
0
0
0
0
0
0
0
2
-100.0%
At Home
1,103
1,053
2,156
1,178
3,334
1,406
4,740
3,260
45A%
Interlibrary loan
550
554
1,104
668
1,772
674
2,446
2,515
-2.7%
Deposit collections/Nursing Homes
186
164
350
101
451
201
652
659
-1.1%
Jail patrons
499
995
1,494
1,012
2,506
1,030
3,536
2,612
35A%
TOTAL IOWA CITY
274,949
248,669
523,618
263,394
787,012
265,569
1,052,581
1,070,670
-1.69%
LOCAL CONTRACTS
Johnson County
General
24,872
2Q768
45,640
22,869
68,509
22,535
91,044
98,418
-7.5%
Downloads
3,425
3,279
6,704
3,687
1Q391
3,667
14,058
11,848
18.7%
Public schools
0
0
0
0
0
0
0
0
0.0%
Private schools
0
0
0
0
0
0
0
0
0.0%
Preschool/Daycare
0
0
0
0
0
0
0
0
0.0%
Churches
0
0
0
0
0
0
0
0
0.0%
Non-profit organizations
0
0
0
0
0
0
0
0
0.0%
Business
0
0
0
0
0
0
0
0
0.0%
County departments
0
0
0
0
0
0
0
0
0.0%
State/Federal agencies
0
0
0
0
0
0
0
0
0.0%
At Home
27
36
63
98
161
58
219
93
135.5%
Nursing homes
0
0
0
0
0
0
0
0
0.0%
TOTAL JOHNSON COUNTY 28,324 24,083 52,407 26,654 79,061 26,260 105,321 110,359 -4.6%
Hills
General
Downloads
At Home
874
759
1,633
774
2,407
743
3,150
3,038
3.7%
86
104
190
106
296
1D4
400
176
127.3%
0
0
0
0
0
0
0
140
-100.0%
TOTAL HILLS
960
863
1,823
880
2,703
847
3,550
3,354
5.8%
LONE TREE
General
816
962
2,778
826
2,604
802
3,406
3,042
12.0%
Downloads
62
77
139
72
211
74
285
188
51.6%
At Home
0
0
0
0
0
0
0
0
0.0%
TOTAL LONE TREE 878 1,039 1,917 898 2,815 876 3,691 3,230 14.3%
University Heights
General
Downloads
5,287 4,949 10,236
328 295 623
4,848 15,084 5,314 20,398 19,285 5.8%
247 870 339 L209 1,259 -4.0%
Page 1
Agenda Item 5A-13
FY16 CIRCULATION BY AREA AND AGENCY
AREA/AGENCY
1ST Q
2ND Q
6 MO
3RD Q
9 MO
4TH Q
YTD
LYTD
%CHG
At Home
2
3
5
0
5
0
5
6
-16.7%
TOTAL UNIVERSTY HEIGHTS
5,617
5,247
10,864
5,095
15,959
5,653
21,612
2Q550
5.2%
TOTAL LOCAL CONTRACTS
35,779
31,232
67,011
33,527
100,538
33,636
134,174
137,493
-2A%
STATE CONTRACT
Reciprocal/Open Access
JOHNSON COUNTY LIBRARIES
Coralville
20,850
16,484
37,334
181500
55,834
19,373
75,207
76,554
-1.8%
North Liberty
9,944
8,026
17,970
8,762
26,732
9,475
36,207
34,347
5A%
Oxford
647
200
847
306
1,153
332
1,485
838
77.2%
Solon
829
674
1,503
764
2,267
1,177
3,444
2,750
25.2%
Swisher
80
74
154
79
233
128
361
89
305.60/.
Tiffin
1A19
11108
2,527
1,553
4,080
1,108
5,188
4,436
17.0%
ALL OTHER LIBRARIES
Adel
0
0
0
0
0
1 0
0
4
-100.0%
Albia
51
3
54
1
55
0
55
214
-74.3%
Altoona
5
0
5
3
8
0
8
16
-50.01y.
Ames
0
0
0
0
0
48
48
118
-59.3%
Anamosa
28
11
39
36
75
26
101
159
-36.5%
Ankeny
0
0
0
3
3
0
3
6
-50.0%
Atkins
2
2
4
2
6
5
it
14
-21.4%
Belle Plaine
0
2
2
0
2
0
2
0
0.0%
Bennett
0
0
0
0
0
0
0
24
-100.0%
Bettendorf
91
63
154
30
184
124
308
324
-4.9%
Boone
0
0
0
0
0
1
1
0
0.0%
Brooklyn
0
0
0
0
0
0
0
1
-100.0%
Burlington
30
30
60
108
168
22
190
180
5.6%
Camanche
0
0
0
0
0
0
0
2
-100.0%
Carroll
0
2
2
0
2
2
4
4
0.0%
Cascade
0
11
11
38
49
25
74
0
0.0%
Cedar Falls
27
44
71
72
143
100
243
171
42.1%
Cedar Rapids
1,653
1,195
2,848
768
3,616
690
4,306
5,655
-23.9%
Central City
0
0
0
0
0
0
0
12
-100.0%
Chariton
0
73
73
84
157
13
170
0
0.0%
Charles City
0
10
0
1
0
8
19
5
-100.0%
Clarence
15
2
17
0
17
34
51
36
41.7%
Clinton
52
26
78
55
133
24
157
159
-1.3%
Columbus Ict
30
35
65
94
159
68
227
184
23A%
Conesville
0
3
3
67
70
117
187
0
0.0%
Cornell College
588
398
986
430
1,416
404
1,820
2,645
-31.2%
Council Bluffs
2
0
2
0
2
0
2
0
0.0%
Crawfordsville
12
64
76
63
139
94
233
0
0.0%
Creston
0
0
0
0
0
0
0
2
-100.0%
Dallas Center
0
0
0
1
1
0
1
0
0.0%
Davenport
10
34
44
31
75
75
150
222
-32A%
Des Moines
17
26
43
6
49
32
81
43
88A%
Donnelson
15
1
16
0
16
0
16
51
-68.6%
Dubuque
0
23
23
2
25
13
38
35
8.6%
Eldon
0
14
14
0
14
0
14
2
600.0%
Elkader
10
0
10
0
10
0
10
5
100.0%
Ely
85
12
97
91
188
83
271
360
-24.7%
Estherville
0
1
1
0
1
0
1
4
-75.0%
Fairfax
37
40
77
48
125
79
204
231
-11.7%
Page 2
Agenda Item 5A-14
FY16 CIRCULATION BY AREA AND AGENCY
AREA/AGENCY
1ST Q
2ND Q
6 MO
3RD Q
9 MO
4TH Q
YTD
LYTD
%CHG
Fairfield
496
485
981
675
1,656
459
2,115
Z051
3.1%
Fort Madison
0
2
2
2
4
0
4
2
100.0%
Gilman
2
0
2
0
2
0
2
5
-60.0%
Glenwood
0
0
0
0
0
0
0
1
-100.0%
Grimes
9
3
12
10
22
8
30
8
275.0%
Grinnell
62
35
97
123
220
11
231
827
-72.1%
Hawkeye
0
0
0
0
0
0
0
0
0.0%
Hedrick
0
0
0
6
6
0
6
0
0.0%
Hiawatha
6
14
20
58
78
78
156
83
88.0%
Independence
17
14
31
9
40
24
64
13
392.3%
Indianola
1
0
1
0
1
0
1
0
0.00/
Johnston
20
31
51
49
100
67
167
55
203.6%
Kalona
1,786
1,624
3,410
1,600
5,010
1,822
6,832
6,411
6.6%
Keokuk
0
0
0
0
0
0
0
1
-100.0%
Keosauqua
0
13
13
25
38
27
65
0
O.D%
Keota
73
3
76
79
155
29
184
168
9.5%
Letts
0
0
0
0
0
0
0
9
-100.D%
Lisbon
62
32
94
26
120
19
139
156
-10.9%
Lowden
0
0
0
0
0
19
19
0
0.0%
Maquoketa
10
0
10
37
47
8
55
110
-50.0%
Marengo
399
525
924
366
1,290
449
1,739
1,797
-32%
Marion
42
39
81
36
117
48
165
504
-67.30/
Marshalltown
0
8
8
21
29
14
43
0
0.0%
Mason City
24
9
33
0
33
0
33
48
-31.3%
Mechanicsville
59
53
112
5
117
30
147
138
6.5%
Mediapolis
23
8
31
8
39
6
45
3
1400.00/
Montezuma
231
247
478
106
584
175
759
971
-21.8%
Monticello
2
0
2
0
2
6
8
3
166.7%
Montrose
0
18
18
0
18
0
18
2
800.0%
Morning Sun
5
0
0
0
0
7
12
27
-55.6%
Mount Pleasant
170
53
223
111
334
153
487
609
-20.0%
Muscatine
250
209
459
291
750
445
1,195
L165
2.6%
Nevada
0
0
0
0
0
0
0
7
-100.D%
New London
0
0
0
0
0
0
0
9
-100.0%
Newton
0
29
29
0
29
19
48
0
0.0%
North English
416
428
844
362
1,206
445
1,651
1,305
26.5%
Norway
1
0
1
3
4
0
4
0
0.0%
Olin
0
0
0
0
0
0
0
1
-100.0%
Osceola
0
0
0
0
0
0
0
1
-100.0%
Oskaloosa
12
17
29
0
29
0
29
34
-14.7%
Ottumwa
8
0
8
0
8
0
8
38
-78.9%
Pella
0
0
0
9
9
15
24
0
0.0%
Pleasant Hill
0
4
4
4
8
0
8
0
0.0%
Redfield
0
0
0
0
0
0
0
4
-100.0%
Richland
68
0
68
1
69
0
69
236
-70.8%
Riverside
633
645
1,278
595
1,873
685
2,558
Z023
26.4%
Robins
0
0
0
50
50
84
134
0
0.0%
Roland
0
0
0
0
0
0
0
0
0.0%
Scott Co (Eldridge)
0
0
0
6
6
19
25
20
25.0%
Shellsburg
0
0
0
0
0
18
18
5
260.0%
Sigourney
0
4
4
6
10
1
11
5
120.0%
Sioux City
10
0
10
0
10
1
11
0
0.0%
South English
35
0
35
19
54
28
82
127
-35A%
Stanwood
0
0
0
0
0
0
0
7
-100.0%
Page 3
Agenda Item 5A-15
FY16 CIRCULATION BY AREA AND AGENCY
AREA/AGENCY 1ST Q 2ND Q 6 MO 3RD Q 9 MO 4TH Q YiD LYTD %CHG
Tama
0
0
0
0
0
0
0
0
0.0%
Tipton
715
612
1,327
756
2,083
633
2,716
2,534
7.2%
Traer
0
0
0
3
3
3
6
1
500.0%
Urbandale
0
54
54
448
502
54
556
10
5460.0%
Van Horne
4
0
0
1
0
4
9
3
200.0%
Victor
14
7
21
6
27
26
53
261
-79.7%
Vinton
0
0
0
0
0
1
1
19
-94.7%
Wepello
0
0
0
0
0
0
0
101
-100.0%
Washington
1,161
3,055
2,216
1,189
3,405
3,179
4,584
5,199
-11.8%
Waterloo
0
1
1
22
23
6
29
88
-67.0%
Wellman
800
1,021
1,821
930
2,751
829
3,580
4,667
-23.3%
West Branch
Z885
2,747
5,632
2,716
8,348
2,818
11,166
11,524
-3.1%
West Des Moines
2
0
2
0
2
11
13
22
40.9%
West Liberty
1,611
11058
2,669
1,349
4,018
998
5,016
5,787
-13.3%
What Cheer
0
0
0
0
0
0
0
0
0.0%
Williamsburg
847
582
1,429
712
Z141
857
Z998
2,802
7.0%
Wilton
176
256
432
232
664
233
897
901
-0.4%
Winfield
121
69
190
82
272
16
288
330
-12.7%
Winthrop
0
0
0
0
0
5
5
0
0.0%
Wyoming
0
0
0
0
0
0
0
0
0.0%
Zearing
0
0
0
6
6
0
6
0
0.0%
TOTAL RECIPROCAL/OPEN ACCESS
49,797
40,705
90,483
45,148
135,629
46,572
182,222
183,140
-0.5%
TOTAL CIRCULATION
360,548
320,606
681,112
342,107
1,023,179
345,820
1,368,977
1,391,303
-1.6%
(including E-Downloads, not in-house)
Percent Iowa City
76.3%
77.6%
76.9%
77.0°/
76.9%
76.8%
76.9%
77.0%
-0.1%
Percent Hills
0.3%
0.3%
0.3%
0.3%
0.3%
0.2%
0.3%
0.2%
7.6%
Percent Johnson County
7.9%
7.5%
7.7%
7.8%
7.7%
7.6%
7.7%
7.9%
-3.0%
Percent Lone Tree
0.2%
0.3%
0.3%
0.3%
0.3%
0.3%
0.3%
0.2%
16.1%
Percent University Heights
1.6%
1.6%
1.6%
1.5%
1.6%
1.6%
1.60/.
1.5%
6.9%
Percent Reciprocal/Open Access
13.8%
12.7%
13.3%
13.2%
13.3%
13.5%
13.3%
13.2%
1.1%
100.0%
100.D%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
Iowa City
274,949
248,669
523,618
263,394
787,012
265,569
1,052,581
1,070,670
-1.7%
Local Contracts
35,779
31,232
67,011
33,527
10QS38
33,636
134,174
137,493
-2.4%
Open Access
49,797
40,705
90,502
45,148
135,629
46,572
182,222
183,140
-0.5%
In-house cards (staff use)
1,419
1,436
Z855
2,215
5,070
1,850
6,920
6,308
9.7%
Undefined
23
23
38
61
43
104
221
-52.9%
Total Spreadsheet
361,967
322,042
694,009
344,322
1,028,310
347,670
1,376,001
1,397,832
Agenda Item 5A-16
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Agenda Item 56-1
I OWA CITY
PUBLIC LIBRARY
123 S. Linn St. • Iowa City, IA 52240
DATE: August 15, 2016
TO: Library Board
FROM: Susan Craig, Library 404k
RE: Bylaws review
DIRECTOR Susan Craig
PHONE 319-356-5200
FAx 319-356-5494
www.icpl.org
The periodic review of your Bylaws is scheduled for the August meeting. A ten-day notice is required for
changes to bylaws, so you are receiving this item prior to the regular Board packet. There are no
substantial changes proposed at this time. Removing the words, "in person" from Article V, Section 5,
formalizes member participation in meetings electronically, something we have been doing since it was
approved at the City level. Other proposed changes insure that agendas and policies are available on the
website.
Your regular Board packet for August will be sent on Friday, as usual.
Agenda Item 56-2
BYLAWS
IOWA CITY PUBLIC LIBRARY
BOARD OF TRUSTEES
ARTICLE I - NAME AND PURPOSE
Section 1. This organization shall be known as the Iowa City Public Library Board of Trustees and
shall operate a free public library for the City of Iowa City.
ARTICLE II - POWERS AND DUTIES
Section 1. The Board of Trustees shall have the powers and duties set forth in Title 11 of the Iowa
City Code and as required by Chapter 392.5 of the Code of Iowa (13).
Section 2. The powers, duties and procedures shall be subject to all changes or repeals of state law
and all such changes or repeals shall take precedence over these bylaws.
ARTICLE III - MEMBERSHIP
Section 1. Terms and Qualifications. The Board of Trustees shall consist of nine (9) members,
appointed for six (6) year terms by the Mayor of Iowa City and approved by the City
Council. All members shall be residents of the City and shall be over the age of eighteen
(18), except there may be one (1) non-resident member if the library is receiving funds for
a county -wide library service on a contract basis. Appointments are approved by the City
Council except the non-resident member who is approved by the Board of Supervisors.
Section 2. Compensation. Members shall serve without compensation but may be reimbursed for
expenses incurred relating to official Library business.
Section 3. Vacancies. Any vacancy on the Board because of death, resignation, long-term illness,
disqualification or removal due to four (4) consecutive unexcused absences from regular
meetings shall be filled by appointment by the Mayor, with approval of the City Council, or
the Board of Supervisors in the case of the non-resident member. The appointed trustee
shall fill out the unexpired term for which the appointment is made. Members are
expected to give the Mayor at least 30 days written notice of intention to resign.
Section 4. Orientation for New Members. Prior to the first regular meeting following their
appointment, new members shall be provided with copies of these bylaws, pertinent
sections of the City Code and other documents that would be useful to Board members in
carrying out their duties. They will also be given an orientation briefing by the President of
the Board and the Library Director or their designees.
ARTICLE IV - OFFICERS
Section 1. Number. The officers of this Board shall be President, Vice -President and Secretary.
Agenda Item 58-3
Section 2. Election and Term of Office. The officers shall be elected annually at the April meeting and
shall serve for one year beginning July 1. In February the President shall appoint a
nominating committee who will present a slate of officers at the April meeting. Other
nominations may be presented from the floor.
Section 3. Vacancies. In the event of the death or resignation of any officers, the Board shall choose
a successor at the first meeting following the vacancy and that person shall hold office
until the next regular election of officers.
Section 4. President. The President shall preside at all meetings of the Board, appoint committees,
make appointments to the Friends Foundation Board, call special meetings, execute all
documents authorized by the Board and generally perform all duties associated with the
office. The President and the Secretary shall sign all disbursement lists prepared by the
Director.
Section 5. Vice President. In the event of the absence or disability of the President, or of a vacancy in
the Presidency, the Vice President shall assume and perform the duties and functions of
the President.
Section 6. Secretary. The Secretary and the President shall sign all disbursement lists prepared by the
Director. In the event of the absence or disability of the President; or the Vice President,
the Secretary shall assume and perform the duties and functions of the President.
ARTICLE V - MEETINGS
Section 1. Regular Meetings. Regular meetings of the Board shall be held at the Library at 5:00 p.m.
on the fourth Thursday of the month, January through October. In November and
December the meeting shall be held on the third Thursday of the month at the same place
and same time. Any change in the regular meeting time or date shall be approved by the
Board at a previous regular meeting.
Section 2. Special Meetings. A special meeting of the Board may be called at any time by the
President or at the request of any two Board members for the transaction of business as
stated in the call for the meeting. Such requests shall be given to the Library Director who
shall give notice as described in Section 3.
Section 3. Notice of Meetings. Notice of regular meetings shall not be required; a special meeting
may be called upon written notice. Notice must be received not less than twenty-four (24)
hours before the meeting except for emergencies and must include time, place, date and
tentative agenda. News agencies will receive notice via the City's web site.
Section 4. Place of Meetings. Regular meetings shall be in a place accessible to persons with
disabilities.
Section 5. Quorum. A quorum for the transaction of business at any meeting shall consist of five (5)
members of the Board present4a-pefsen.
Section 6. Procedural Rules. Proceedings of all meetings shall be governed by Robert's Rules of
Ord most recent edition.
Agenda Item 56-4
ARTICLE VI - ORGANIZATION OF BOARD BUSINESS
Section 1. Agendas. The President and the Director shall prepare the agenda for all regular Board
meetings. Agendas shall be posted and sent to Board members and the media at least
three (3) days prior to the regular meeting. Agendas of all meetings must be posted at
least twenty-four (24) hours in advance of the meeting on the bulletin board in the Library
lobby and on the Library and City of Iowa City websitesas requested by the City Clerk.
Section 2. Order of Business. The order of business of each meeting shall be established by the Board by
motion made from time -to -time as the Board deems necessary,-_aR-tlie-The agenda shall be
established and posted in advance of each meeting in accordance with the requirements of
the Iowa Open Meetings Law (Iowa Code Ch. 21).
Section 3. Minutes. Minutes of all regular and special meetings are to be prepared and distributed to
Board members and the City Council. The Library shall keep as a permanent record copies
of all minutes, including documents attached to the minutes by Board action.
Section 4. Board Policies. All policy statements adopted by the Board shall be filed by subject in a
policy notebook containing these bylaws. Each policy and each revision shall carry the
date of its adoption. Board policies are also available on the library website.
Section 5. Committee. Board committees and their composition, duties and terms shall be
designated by the President. All committees shall make progress reports at each regular
Board meeting.
ARTICLE VII - LIBRARY DIRECTOR AND STAFF
Section 1. The Board shall appoint a qualified Library Director who shall be the executive and
administrative officer of the library on behalf of the Board and under its review and
direction. The Library Director shall carry out policies adopted by the Board and shall be
held responsible for: employment and direction of staff, the care and maintenance of the
building and equipment; the efficiency and effectiveness of the Library's service to the
public; the provision of library collections and the operation of the Library under the
financial conditions set forth in the annual budget. The Director or designee shall attend
all Library Board meetings and shall present a report at each regular meeting.
ARTICLE IX - RELATIONSHIP TO Iowa CitvPublic Library FRIENDS FOUNDATION
Section 1. Membership. The membership of the Iowa City Public Library Friends Foundation, a
501(c4 3 nonprofit corporations consists solely of the Trustees of the Iowa City Public
Library. Each member of the Board of Trustees shall become a Member of the Friends
Foundation Corporation concurrently with becoming a member of the Board of Trustees
and shall continue to be a Member of the Friends Foundation Corporation as long as
he/she is a Trustee of the Library. Powers and duties of the Members are found in the
bylaws of the Iowa City Public Library Friends Foundation.
Agenda Item 513-5
Section 2. Friends Foundation Board of Directors. The President shall appoint two (2) trustees to
serve one-year terms on the Board of Directors of the Iowa City Public Library Friends
Foundation. The terms begin upon the adjournment of the Annual Meeting of Members
of the Iowa City Public Library Friends Foundation. The President of the Trustees may
serve as a Director. No Trustee may serve more than six (6) consecutive terms as a
Director of the Friends Foundation.
ARTICLE X - AMENDMENTS
Section 1. These bylaws may be altered or repealed, and new bylaws adopted by the members of
the Board at any regular meeting or at any special meeting called for that purpose. The
proposed changes in the bylaws shall be submitted in writing to the members of the
Board at least ten (10) days prior to the meeting for their consideration.
Adopted: 7/26/84
Revised: 12/17/87
Revised: 10/27/88
Revised: 12/14/89
Revised: 1/93
Revised: 1/95
Revised: 8/98
Revised: 1/05
Revised: 3/24/11
Revised: 11/21/13
Revised: 8/25/16
Agenda Item 6B-1
Children's Services Report
Prepared for the Iowa City Public Library Board of Trustees, August 2016 meeting
By Angie Pilkington, Children's Services Coordinator
Summer Reading Update
Our Summer Reading Program has come to a close for another year. We are still doing daily
programs in the department, but the chance to earn prizes for reading has ended. We had
2,630 3rd to-6" graders sign up, with 998 finishing both levels to complete the program. 381
babies and toddlers registered for the program, with 123 finishing both levels to complete the
program. This is a drop in participation and completion rates compared with last year when we
had 2,878 children and 423 babies in the program and 1,369 kid finishers and 206 baby
completions. It is hard to say why there was less participation this year, as we seemed just as
busy on some days. We did notice a reduction in summer day camps coming to the Children's
Room, which could account for some loss of participants.
We had a fantastic line up of programs this summer, with many people taking advantage of the
cool building during the hot days to watch a show. We offered 50 programs in June, with a total
of 6,143 participants. In July, we had 51 programs and 3,200 participants.
New this year was our partnership with the Parks and Recreation Department at the Robert A.
Lee Recreation Center on a series called Wellness Wednesday's throughout the summer. We
didn't get a huge crowd for these, but we are already thinking of ways we can continue to work
together throughout the year.
We were also thrilled to partner again with the Fire Department for the Last Splash of Summer
that takes place annually on the Ped Mall to celebrate the end of summer. The Fire Department
brought their fire extinguisher game, inflatable smoke house, and other water games to play
with the kids. It was a huge hit with more than 400 people attending!
We continue to be grateful to all of our wonderful sponsors who contributed fabulous prizes or
monetary donations. The grand prizes this year were two bicycles donated by World of Bikes.
Our winners were so delighted to win. I told Ryan, the owner of World of Bikes, that my call to
Cohen was one of the best "You've Won" phone calls I have ever made in my 14 years of
making them.
Lastly, I would like to thank all of the staff who worked hard to learn and implement our new
summer reading software. We are still learning all the ins and outs of the program, especially
using the reports feature. We did not openly tell people this year they could participate in the
program solely online, but we had more than 50 families who found this on their own through
our website and used it. The comments we got were all positive and folks were thankful they
could do the program online. I believe this will be a huge benefit next year with the
bookmobile.
Agenda Item 66-2
Collection Services Department Report
Prepared for the August 25, 2016 meeting of the Iowa City Public Library Board of Trustees
Anne Mangano, Collection Services Coordinator
Ending the Fiscal Year in Collection Services
It is no secret that ICPL is a busy place during summer. School is out and the Children's Room and the Teen
Center are packed. More people are here to check out books for their vacations and to complete the
Summer Reading Program (SRP). Staff are putting on programs daily for kids, teens, and adults. And in the
middle of this, Collection Services is ending one fiscal year and starting another.
In the beginning of June, we set dates for selectors to submit their final orders to ensure that the books,
movies, and music they purchase are here before the fiscal year ends. It gives us enough time to submit
their orders, the vendors to process our materials (whether adding book labels or putting DVDs in our
preferred cases), and to receive the shipment. Because May and June are busy publishing months, it usually
means a lot of materials are coming through the department at the same time we are trying to close the
books on FY16. This year, we submitted 2,780 orders for titles (not individual titles) during the months of
May and June.
To keep up in the department, we try to prioritize the following after the last orders are submitted:
1. Receive everything —We unpack everything and note the day the items arrive in our records. At this
time we also receive the invoices from our vendors. During the month of June, we received 2,110 titles.
2. Pay invoices —Once invoices are received, we submit payments so they can be paid using the current
year's budget. Everything received in June must be paid using the current fiscal year's budget.
3. Cataloging —We strive to get the books, movies,
and music out to the public as soon as possible. The
more items coming in, the more cataloging we need
to do. This ensures that our SRP participants have
something new and interesting to take home. In
June, we cataloged 1,945 titles.
4. Processing —All items need to be barcoded,
tagged, and labeled. Some require different covers
and cases. Again, we want to get as much out on the
shelf as possible.
S. Adding Items —The last step is to create an item
record for each book, DVD, CD, etc. It is different
than cataloging because each individual item in the
collection, from a single book to an issue of a
magazine gets an item record, which includes an
individual barcode. It is how you tell which copies of
Harry Potter and the Cursed Child are checked out and which ones are here. The book has one catalog
(bibliographic) record, but every copy of that book gets its own item record. We processed and added
3,363 individual items during the month of June.
Once an item record is added, they are ready for our patrons. And we've closed another year and begin
another.
Agenda Item 68-3
INFORMATION TECHNOLOGY REPORT TO LIBRARY BOARD (August, 2016)
Brent Palmer, IT Coordinator
ILS Server Upgrade
On August 17, we had to take our Integrated Library System (ILS)
offline for a part of the day. This was due to an upgrade of the
operating system on the ILS server and is a preliminary step
required for continuing to upgrade the Sierra software itself.
Because Sierra is central to many of our services, when it goes
offline, many things don't work: downloading eBooks and
magazines, searching the catalog, self -checks, research databases
and others. We can, however, continue to check out books in the
building using an offline module that keeps track of items that are
checked out during the downtime. When the system comes back
up, we upload those transactions to the server. It also means that
many of the staff (particularly in Collection Services) can't do their
core tasks. Thanks to our ILS Administrator, the upgrade went
very smoothly. The system was down from 7 am to around 1 pm,
and there were no complications when it came back up. This first
phase of the upgrade also fixed a long-standing and particularly
frustrating problem that prevented off -site users from getting
access to our most coveted online resource: Consumer Reports
Online.
The second step of the upgrade, in which we actually upgrade the
ILS software, will be scheduled in the coming weeks. This is only
expected to take two hours and can be performed during off
hours so it will cause fewer headaches.
UPS Upgrade
By the time you read this, we will have replaced the Uninterrupted
Power Supply (UPS) in our main server room. The UPS is essentially a
battery backup for our most essential equipment. It insures that all
the servers do not get unintentionally turned off in the event of a
sudden power loss. Although some equipment doesn't get harmed
when you pull the power suddenly, a few might. But, more
importantly, it takes a long time for all of them to come back online.
The UPS will keep the servers and network equipment running
during short dips in power or allow the servers to start turning
themselves off gracefully in longer outages. Although longer outages
are rare, every few weeks we have slight power fluctuations of less
than a second or two that could also cause the servers to turn off.
ILS
Most of our patrons think of the library
system as the catalog where you search
for resources. But the catalog is only
one piece of an integrated whole made
up of clients, databases and web
servers. There are a number of modules
and services that rely on it. For example,
in order for a patron to check out an
eBook or use Consumer Reports, the
barcode must be authenticated through
the ILS. CPL uses "Sierra" as its ILS.
I Onllne catalog
Circulation
Bibliographic
Cataloging Database
Acquisitions
Patron
vatrun �I Database
I Reporting I
ILS Downtime Checklist
There are a number of steps to
prepare for ILS downtime affecting
various departments:
• Add alert to website
• Do a press release
• Clear Holds Shelf
• Run Paging List
• Setup Check -in jail
• Set up Offline Search utility
• Initiate off-line circulation mode
• Put signs on all catalogs and self -
checks
We replaced the batteries three times on the previous unit, which was about 12 years old, and were told
it was time to replace the whole thing. We also added a "bypass switch" which will let us switch over to
utility power if the UPS needs to be serviced. We are going to do the replacement on Saturday, August
2011, after we close. In order to do this we will take the whole network down, including the website,
email, channel 20 and the ILS. We will then install the bypass switch and bring everything back online
while the UPS is being replaced.
Agenda Item 6C-1
Development Office Report
Prepared for the Board of Trustees
Iowa City Public Library
by Patty McCarthy, Director of Development
August 24, 2016
MidWestOne Bank Book Drive
For the Book End, September signals more than the return of students and Hawkeye football. It's also
time for the annual book drive hosted by local
MidWestOne Banks for the Book End! We are honored
by the bank's decision to collect special deposits of
books, DVDs, and CDs for the 11th annual event.
Colorful collection containers will be set up at all Iowa
City, Coralville, and North Liberty bank offices during
September. This year, we will really appreciate
donations of romance paperbacks in great condition as
well as children's books, in addition to other gently read
fiction, non-fiction, and usable DVDs and CDs.
Beginning September 1, you can deliver your donation
during bank hours inside the buildings.
The Book End does not accept damaged books, magazines, textbooks, pornography, Readers Digest
condensed books, dated materials (how-to books/manuals more than 2 years old), LP records, or
encyclopedias. Proceeds from sales at The Book End support the Children's and Teen Summer Reading
Programs, the popular Art -to -Go program, and enable the Library to do more for everyone.
WANTED: Your Handmade Arts & Crafts
On September 6, the Library will start accepting flocks of
adorable birds like these, and many more treasures
lovingly handcrafted by talented area crafters and artists.
The donations will be sold during the annual Arts and
Crafts Bazaar on December 3 to benefit the Library.
Need inspiration? Check out our impressive collection of
project books starting with these links:
• Paintin
• Pottery
• Fiber Craft
• Paper Craft
Please complete a donation form and turn it in with each item to the Help Desk. If you have questions,
contact me (patty-mccarthv aaicol.oro) or Christina Stanton (christina-stantonC-icpl.oro) in the
Development Office
Friends Foundation Calendar
The Foundation Board will meet at 4 pm on these dates:
Wednesday, August 31, 2016
Wednesday, November 30, 2016
Wednesday, March 1, 2017
Wednesday, May 31, 2017
Arts and Crafts Bazaar: Saturday, December 3, 2016. 10 am-3 pm. Meeting Room A at ICPL.
Book Sale: Saturday, December 3, 2016. 10 am-3 pm outside Meeting Room A.
Agenda Item 6D-1
By Casey Maynard, Children's Librarian at the Iowa City Public Library
As we near the end of the summer and children prepare to go back to school, I cannot help but
think of this time as a new beginning. It is in this spirit that I would like to take this opportunity
to share some debut titles from new authors about which I am particularly excited, as well as
preview a few upcoming sequels.
"The Bear and the Piano," by David Litchfield is stunningly beautiful and heartfelt. The discovery
of a piano in a forest has surprising consequences for a bear with humble beginnings. Adults
will recognize the desire for understanding and expression throughout youth leading to self -
exploration and eventual nostalgia of adulthood.
As a debut effort, Litchfield has made a lasting impression and used the picture book medium
to its full potential, truly creating a piece of art to be cherished over and over. He is an author
and artist to keep an eye on for future publications.
"Grumpy Pants," by Claire Messer follows a penguin who is in a bad mood. He doesn't know
why and cannot seem to shake the grumpies off! Hopefully he will find a way to make himself
feel better, and soon. Messer uses a combination of linoleum printing and a nipping press to
create her very unique illustrations. Children and parents alike will love the all -too -familiar
scenes and will smile even if the penguin doesn't.
"Swatch: The Girl Who Loved Color," by Julia Denos is a breathtaking work of art. The individual
personality of every color explodes off of the page in this debut work from veteran illustrator,
Denos. Prepare to fall in love with a vibrant young girl whose enjoyment of color gets her in
trouble. Can colors be tamed? Should they be? Not only is this a wonderful exploration of
creativity, self-expression and individuality, but "Swatch" also serves as a great reminder that
sometimes the best things in life can never truly be owned but are better enjoyed when they
are wild, exuberant, and free.
The coming months will undoubtedly see the publishing of a plethora of books for children
including some sequels to well -loved series. Aaron Becker's "The Return," is the final
installment of a wordless trilogy that began with "Journey," in 2013. This month, expect "The
Return," to pick up right where we left off at the end of "Quest."
In October, expect an addition to Grace Lin's popular "Ling & Ting," reader series with "Ling
&Ting: Together in All Weather." Also in October, the final installment of ion Klassen's
acclaimed hat trilogy, "We Found a Hat." Molly Idle has just released Flora's pas-de-trois with
the peacocks and is already moving on to a new fowl adventure, this time in a board book!
"Flora and the Chicks," will be released in January of 2017.
Visit the Library soon to check out these and other new titles!
Agenda Item 613-2
By Stacey McKim, Outreach and Volunteer Assistant, Iowa City Public Library
Shakespeare's First Folio -- the first edition of his collected works, printed in 1623 -- is coming
to Iowa City! If it's been a while since you thought about the Bard, the Iowa City Public Library
has plenty of books and DVDs to get you ready for the University of Iowa Libraries exhibit at the
end of the month.
The First Folios themselves make for fascinating reading.
Shakespearean scholar Eric Rasmussen traveled the world to catalog the location of each
remaining First Folio and he shares the stories he collected in "The Shakespeare Thefts: In
Search of the First Folios." His chatty tales of how these rare books changed hands over the
centuries give readers a sense their value and how far people have gone to obtain their own
copy.
One man with a particular interest in the book was Henry Folger, an American industrialist who
ended up with a staggering eighty-two First Folios. Find out what drove his interest in "The
Millionaire and the Bard: Henry Folger's Obsessive Hunt for Shakespeare's First Folio," by
Andrea E. Mays. Considering that the exhibit in Iowa City comes courtesy of the Folger
Shakespeare Library, these gripping stories about Folger's acquisitions undoubtedly include the
copy we'll see here.
You can discuss "The Millionaire and the Bard," with others at our B.Y.O.Book event on Sept.
20, followed by a discussion of "Station Eleven: A Novel," on Oct. 18. 1 recently enjoyed "Station
Eleven;" an atmospheric and intriguing story of a traveling theatre group performing
Shakespeare in a post -apocalyptic Midwest.
If you just want a few tidbits about Shakespeare to jog your memory, the 822.33 section of
nonfiction has a variety of approaches to the man and his works. "Shakespeare Basics for
Grown -Ups," by Foley and Coates is a good overview, with historical context, coverage of each
play, and brief rebuttals to the various theories suggesting that the guy from Stratford named
William Shakespeare isn't the author of the plays. Dig in deeper to the controversy with
"Contested Will: Who Wrote Shakespeare?" by James Shapiro.
For evidence that these 400-year-old works of literature are still powerful, see "Shakespeare
Saved My Life: Ten Years in Solitary with the Bard," by Laura Bates. She shares the unique
perspectives of inmates on Shakespeare's plays that involve crime (Macbeth), revenge (Titus
Andronicus), and imprisonment (Richard lll).
If that's still too stuffy for you, how about the Star Wars novels rewritten in Shakespearean
language? Get thee to the science fiction section for "The Empire Striketh Back." "The
Shakespeare Notebooks," on the Library's second floor provide (fictional) evidence that Doctor
Who had a hand in the famous plays. Look for graphic novel versions of Shakespeare plays up
there, too.
Finally, nothing's better than seeing the plays performed. Recordings of theatrical
performances are upstairs in the nonfiction DVDs, and feature film versions are on the Library's
first floor with the movies.
We don't want you to feel uncomfortable (a word he inventedl) with Shakespeare, so stop by
the Library and reacquaint yourself.
Agenda Item 11A-1
MasterCard Report 08-Aug-16
Vendor
Dept
Expense
Description
Amount
Adobe
10550140
444080
Software Repair & Maintenance Services
$23.97
Amazon.com
10550140
455120
Misc Comp Hardware
$70.01
Amazon.com
10550420
469360
Food and Beverages
$10.12
Amazon.com
10550151
469320
Miscellaneous Supplies
$23A5
Amazon.com
10550152
469320
Miscellaneous Supplies
$5.99
Amazon.com
10550121
452030
Minor Office Equipment/Furniture
$169.99
Amazon.com
10550110
452010
Office Supplies
$9.99
Amazon.com
10550110
469320
Miscellaneous Supplies
$16.90
Blick Art Materials
10550152
469320
Miscellaneous Supplies
($5.76)
Bruegger's Bagels
10550110
469360
Food and Beverages
$17.68
Demco
10550160
445140
Outside Printing
$11.03
�Demco
10550110
445140
Outside Printing
$183.41
Englert
10550151
469370
Paper Products/Certificate/Prizes
$30.94
Englert
10550152
469370
Paper Products/Certificate/Prizes
$30.94
Hy-Vee
10550110
469360
Food and Beverages
$35.16
Menards
10550121
442010
Bldg Rep & Maint
$565.48
Minitex
10550110
436050
Registration
$165.00
Office Max
10550152
455090
Paper
$41.56
Office Max
10550110
452010
Office Supplies
$122.29
Office Max
10550110
455090
Paper
$42.81
Office Max
105501101
469320
Miscellaneous Supplies
$106.92
Pancheros
10550420
469320
Miscellaneous Supplies
$10.00
Paypal
10550140
444080
Software Repair & Maintenance Services
$17.20
PSC
10550121
466040
Plumbing Supplies
$995.90
SING
10550110
432080
Other Professional Svc
$400.00
StemFinity
10550152
469320
Miscellaneous Supplies
$10.98
USPS
10550330
435055
Postage and Stamps
$19.41
Wal-Mart
10550152
469320
Miscellaneous Supplies
$42.35
Grand Total
$3,173.72
Agenda Item 116-1
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