HomeMy WebLinkAbout07-28-2016 Library Board of TrusteesQWJIF4 IOWA CITY
AAWPUBLIC LIBRARYi 23 S. Linn 5t. - lawa City, IA 52240
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BOARD OF TRUSTEES
AGENDA
5:00 pm — 2id floor Board Room
July 29, 2016
Jay Semel, President
Diane Baker
John Beasley
Janet Freeman, Secretary
Arum Ingersoll
Thamas Martin
Robin Paetxold
Meredith Rich -Chappell
Monique Washington, Vice -President
1. Call Meeting to order.
2. Public Discussion.
3. Approval of Minutes.
A. Approve Regular Minutes of Library Board of Trustees June 23, 2016 meeting-
4. Unfinished Business.
A- Library Board Annual Report.
Comment: The FY16 Board Annual report is included for review and approval. All City boards and
commissions submit a similar report.
S. Bookmobile Update and Schedule a Special Meeting to Approve a Purchase Agreement.
Cornmellt: Issuing the RFP was delayed. It is expected to go out July 28, 2016, with a due date of
August 24, We hope to be able to schedule a special meeting on September 7 or $ to approve a
purchase agreement.
S. New Business.
A. FY16 Strategic Plan Review.
Comment : This is the end of the year, FY16, strategic planning report.
B. FY17 Strategic Plan,
mm n ; A preliminary version was approved last July and used for budgeting purposes. Staff
have reviewed and updated. Requires Board approval.
C. FYIS Strategic Plan.
Comment Objectives are proposed for FYI$. These items will be used during FY18 budget
development. Requires Board approval.
D. FY17 NOSLI Budget.
Comment: The FY17 NOBU budget requires Board approval.
6. Staff Reports.
A. Director's Report, Johnson County funding for FY17-
B. Departmental Reports: Aduit Services. Community & Access Services-
C. Development Office Report.
D. FY16 Public Relations Annual Report and FY17 Public Relations Plan.
E. spotlight on the Collection.
F. Misceilaneous.
7. President's Report.
A. August Board dinner.
8. Announcements from Members.
9. Committee Reports.
A. Foundation Members.
10. Communications.
A, Letter from Susan Mannix, Director, Bettendorf Public library.
11, Disbursements.
A. Review MasterCard Expenditures for June, 2016_
B. Approve Disbursements for June, 2016.
12. Set Agenda Order for August Meeting,
13. Adjournment.
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Iowa Cily Public Library
Meeting Agendas and Other Significant Events
JULY 2B, 2016
AUGUST 25, 2016
SEPTEMBER 22.2016
Review Board Annual Report
Review Annual Staff Report
Budget Discussion
Adopt NOW Budget
Policy Review,
Departmental Reports: AS, CAS
101: Bylaws
Strategic Planning Update
Departmental Reports: CH, CLS, IT
Departmental Reports: AS, GAS
OTHER: Annual Board Dinner
OGTOSER 27, 2016
NOVEMBER 17, 2016
DECEMBER 15.2016
Budget Discussion
Policy Review;
Policy Review:
601; Collection Development
WI: Circulation olMaterials
Policy Review.,
802: Confidenfialiry
815; Interrlef Use
Departmental Reports: AS, CAS
Departmental Reporls: CH, CLS, IT
Review V Quarter Goals/Staiistics
Departmental Reports: CH, CLS, IT
OTHER: 10/13.14:
ILA Annual Conference, Dubuque
OTHER: IM. InServiCe Da
JANUARY 26, 2017
FEBRUARY 23, 2017
MARCH 23, 2017
Review 214 Ouarter GoatslStatisI cs
Appoint Nominating Committee
Appoint Committee to Evaluate Director
6 month Strategic Planning Update
Set Hours for Next Fiscal Year
Policy Review:
702: Library Programs
Policy Review:
Policy Revlew:
703: Cable TV Programming
705; Marring A Recognition
812: Nouns of Serrlce
Departmental Reports: AS, CAS
Departmental Reports: AS, GAS
Departmental Reports: CH, CLS, IT
APRIL 27, 2017
MAY 25, 2017
JUNE 22, 2017
Meet as Members of Friends Foundation
Election of Officers
Director Evaluation
Review V Ouarter GoalslSlatistics
Departmental Reports: AS, CAS
Develop Ideas for Board Annual Report
PolicyRevlew;
Departmental Reports: CH, CLS, IT
501; Statement of Authority
502: Personnel
503: Admirr/Confrdentisl Benefits
President Appoints to Foundation Board
Dep2rtmental Reporm CH CLS IT
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Agenda Item 3A-1
Qw.t I OWA CITY
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123 S. Linn St. • Iowa City, IA 52240
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BOARD OF TRUSTEES
Minutes of the Regular Meeting
June 23. 2016
01 aY
Members Present: Diane baker, John Beasley (by phone), Janet Freeman (in at 5:02 pm), Adam
Ingersoll, Thomas Martin, Robin Paetzold, Meredith Rich -Chappell (in at 5:05 pm), Jay Semel, Monique
Washington.
Members Absent: None,
Staff Present: Maeve Clark, Susan Craig, Kara Logsdon, Anne Mangano, Patty McCarthy, Elyse Miller,
Brent Palmer.
Guests Present: None.
Call Meeting to Order. President Paetzold called the meeting to order at 5:00 p.m.
Public Discussion. None -
Approval of Minutes.
The minutes of the May 26r 2016 Library Board of Trustees meeting were reviewed. A motion to
approve the Minutes was made by Martin and seconded by Washington. Motion carried 7/0.
Unfinished Business.
Bookmobile. A floor plan was distributed to Board members at the meeting. The RFP is not completed
but Craig brought a draft. We are on track to send the RFP out for submissions on 7/1/16. Vendors have
been provided to the City by our consultant- The decision to go with the truck model vehicle provides
more competition. There are some features that may be options so they can be included in a
submission but may not be included in the fina€ product- Baker noted the two staff stations. Craig said
no one can ride in the truck version while it is moving, so both staff members will be in the cab. Craig
said the overall length of the actual compartment is shorter than it would be on a bus but the gain is
from more room inside because the sides are straight. Freeman asked about the height of the shelving.
Craig said a standard can will fit under t+)e shelves. Freeman said it is adorable. The book capacity will
be 3,000. Craig said the natural flow of things will be for people to come in closest to the cab, go
through the bookmobile, pick out items, and go out the door in the rear. Ingersoll asked why two doors
at the rear need to be so close to each other. Logsden said one is for the accessible ramp. Ingersoll
asked if a side door could be a ramp door and Logsdon said this was not preferred because you do not
Agenda rtem 3A-Z
want regular traffic exiting at the back of the vehicle that may be on a street. Martin asked if exit signs
could be placed inside to direct patrons. The back wheelchair entrance will have a monitor above it that
retracts into the ceiling and can be lowered when that entrance is not being used. Semel asked if we
communicated with other bookmobile users. Logsden and McKim went to a bookmobile conference,
talked to many other people, and have learned much from our consultant, Semelasked what some of
the hardest decisions were with the bookmobile. Logsden said the back staff workstation was the most
discussed. Craig said one of the two staff members will drive the bookmobile.
New Business.
Evaluation of Director. Craig requested the meeting be closed to conduct the Director's evaluation. A
motion to enter into a closed session for the purposes of conducting the library Director's evaluation
was made by Semel and seconded by Ingersoll. Motion approved by voice vote 910. President Paetzold
closed the meeting at 5:14 p.m.
The meeting reconvened at 5:52 pm. Chair of the Evaluation Committee, Jay Semel, reported that he,
Tom Martin, and Monique Washington drew on interviews with library management team, Craig's self -
assessment, solicited comments from the Board of Trustees and the Friends Foundation Board. It was
agreed that Craig had a stupendous year and the Evaluation Committee recommended a salary increase
of the maximum permitted by the City. A motion to adjust Craig's salary as recommended by the
Evaluation Committee was made by Semel and seconded by Rich -Chappell- Motion carried 910. Martin
said 5emei did a wonderfuljob as Chair of the Evaluation Committee. Paetzold appreciated the
Evaluation Committee's service and recognized the time commitment required to participate on this
Committee,
Library Board Annual Report. Every Board and Commission in the City prepares a report for the City of
Iowa City identifying accomplishments and goals for next year. Craig said the goals for FY16 were done,
but perhaps behind a bit on the bookmobile service. However, planning has begun and is well
underway. Martin asked about the status of the State Historical Society. Craig said the short version of
the story is that it is status quo and no improvement is on the horizon. Clark said it will be a topic of
discussion at the ILA conference in the fall. Freeman asked what we could have done that we haven't
done. Craig said our local legislators are sympathetic and supportive of more resources, but other
legislators are not. Paetzold wanted to add collaborative efforts with others, e.g., Antelope Lending
Library in the Board goals for FY17.Ingersoll said staff succession should be a priority for FY17.Other
suggestions for FY17 goals included Digital Johnson County, the 25' anniversary of the Friends
Foundation, staying informed about best practices for social media and the status of the ICN. Craig
asked Board members to email her if they think of other things they'd like to add to the annual report -
She will prepare for approval in July.
Staff Reports.
Director's Report. Craig said it is a busy time of the year. Both the Children's Room and Teen Center are
quite busy. Baker relayed two compliments she received about the teen programs. The MERGE group
has moved into the rental space. Craig said the long awaited federal grant money has been approved,
although not in hand yet. Once received, there remodeling will begin and we will work with them
through that process. We submitted a grant to the CVB to support bringing the Magic 5choolbus to
ICPL next May and we received $2,000 from them. We will look for other sources to raise the rest. We
2
Agenda item 3A-3
hope to have a family STEAM festival in May on a Friday and Saturday. Freeman attended the Dvorak
children's' concerts and thought they were wonderful and should expand statewide.
Departmental Reports:
Children's Services. Clark said SRP enrollment is in good shape. Baker asked about the Beasley program.
Clark said there was a great turnout and many comments about the program on our Facebook page.
Collection Services. No comments.
IT. No comments.
Development Office. McCarthy said the new Board members will receive orientation next week. The
Friends Foundation will make up the difference between what we asked for in the CVB grant and what
we received. There were 31 applicants for the CVB's $25, 000 grant and 1CPL received more than other
groups who applied. 138 people attended a beautiful community celebration for Dottie Ray last night at
the Coralville Center for the Performing Arts. It premiered a 40-minute film which will be distributed
thraughout Iowa. McCarthy thanked all of the Trustees for contributing this year. It is great to have a
100% participation rate.
Spotlight on the Collection. No comments.
President's Report. Paetzold received comments from a community member who said the Library has
helped families experiencing stress. Paetzold said she comes across acknowledgements about 1CPL in
many ways noted that Ethan Canin mentioned the library in his newest book.
Announcements from Members. None.
Committee Reports.
Foundation Members. Baker said new officers were elected. The Board reviewed the budget and
investments. Baker appreciates how hard McCarthy works to develop new business partners at the
$5,000 level. There may be another wine fundraiser at HyVee this year. Martin asked who was handling
the Foundation's investment portfolio. McCarthy said Hills Bank. Baker's impression is that the
committees are meeting more and the whole Board meets less frequently. McCarthy said the whole
Board meets quarterly now.
Communications. None,
Disbursements.
The MasterCard expenditures for May, 2026 were reviewed. A motion to approve the disbursements for
May, 2016 was made by Martin and seconded by Rich -Chappell. Motion carried 9/0.
Set Agenda Order for July Meeting.
Board annual report.
NOBU budget.
Strategic Planning Update.
Agenda Item 3A-0
Adjournment. A motion to adjourn the meeting was made by Freeman and seconded by Washington.
Motion carried 9/0. President Paetzold closed the meeting at 6:25p.m.
Respectfully submitted,
Elyse Miller
Agenda Item 4A-1
*�4 IOWA CITY
IW'-W PUBLIC LIBRARY
LIBRARY BOARD OF TRUSTEES
GENERAL RESPONSIBILITIES
The Board of Trustees of the Public Library is a semi -autonomous body of nine persons
empowered by state law and city ordinance to act as the governing body of the library. The
Board's specific list of legal responsibilities includes:
• determining the goals and objectives of the Library in order to plan and carry out
library services
• determining and adopting written policies to govern all aspects of the operation of
the Library
• preparing an annual budget and having exclusive control of all monies appropriated
by the City Council, earned income, service contracts with Johnson County, University
Heights, Hklls, Lone Tree, or given to the library through gifts, bequests, grants or
awards
• employing a competent staff to administer its policies and carry out its programs
The Board is also an arm of City Government with members appointed by the City Council
and its principal operating funds approved by the City Council. The Board therefore seeks at
all times to work in harmony with City policies in all areas that do not conflict with its
statutory powers.
ACCOMPLISHMENTS FOR FISCAL YEAR 201E
1. Successfully advocated for operating funds to support bookmobile service.
2. Began bookmobile planning. RFP issued for vehicle. Committed to cooperative
relationship with Antelope Lending Library.
3. Expanded Digital Johnson County, a cooperative purchasing agreement for electronic
resources.
4. Offered a nine -month series of programs, Music is the Word, to welcome The
University of Iowa School of Music to downtown Iowa City.
5. Supported collaboration with area libraries for Summer Reading Programs, including
facilitating the joint purchase of new software that will standardize record keeping at
FY16 Library Board of Trustees Annual Report r
Agenda item 4A-2
Iowa City Public Library, Coralville Public Library, and North Liberty Community
Library.
6. Welcomed three new Board members.
7. Monitored status of State Historical Libraries in Iowa City and Des Moines and
advocated expanded resources for services and collections.
8. Began implementation of a new strategic plan.
9. Supported the Iowa City UNESCO City of Literature; The Iowa City Book Festival and
One Book Two Book.
10. Reviewed and updated the following policies:
103 Membership in Community & Professional Organizations
401 Finance
505 Volunteers
704 Cardholder Database
806 Meeting Room and Lobby Use
809 Library Use (formerly Conduct)
813 Unattended Children
814 Copyright
817 Alcohol in the Library
811 Theft, Defacement, or Alteration of Library Materials
GOALS FOR FISCAL YEAR 2017
1. Introduce bookmobile service.
2, Work with Antelope Lending Library to share information about services and
schedules- Plan at least one joint event.
3. Stay informed of best practices in the use of technology and social media- Make a
decision an the use of the Iowa Communications Network (ICN).
4. Introduce redesigned website.
S. Expand Digital Johnson County agreement as opportunities arise.
FY16 Library Board of Trustees Annual Report 2
Agenda Item 4A-3
4. Offer programming that supports Iowa City strategic plan goals in the areas of
diversity and sustainability.
7. Collaborate with MERGE and other partners to offer STEAM programming.
S. Adjust staff assignments to accommodate bookmobile hours and programming
needs, and begin succession planning_
9. Continue to advocate for the State Historical Library to remain in Iowa City and for
expanded hours and staff for the facility.
10. Work with the Friends Foundation to celebrate its 25"' anniversary.
11. Remain informed of anticipated fiscal challenges facing Iowa City and work with the
City to mitigate impacts on library services.
12. Review and update policies as needed.
Board Members:
Robin Paetzold, President
Diane Baker
John Beasley
Janet Freeman, Secretary
Adam Ingersoll
Thomas Martin
Meredith Rich -Chappell
Jay Semel, Vice President
Monique Washington
FY16 Library Board of Trustees Annual Report 3
Agenda Item 48-1
I OWA CITY
PUBLIC LIBRARY
11AI 123 S. Linn 5t. • Iowa City, IA 52240
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DATE: July 21, 2016
TO: Library Board of Trustees
FROM: Susan Craig, Library Director
Kara Logsden, Community & Access Services Coordinator
RE: Bookmobile Purchase/Special Meeting Needed
We've had an interesting couple of weeks related to the Bookmobile purchase. At the July Board
meeting, we indicated that our Request for Proposal written with the consultant's specifications
and the expertise of the City's Purchasing Department was almost ready to go out. During the
process, City staff discovered a government cooperative agreement for a bookmobile similar to
ours. Because the City participates in this purchasing cooperative, we had the opportunity to
work with a vendor on a quote, which, if successful would shorten our timeline, allowing us to
meet our original goal to be on the road by March, 2017.
It seemed worth a chance. Unfortunately, that process resulted In a bid that exceeded our
budget by a significant amount, and another bid within budget, but stripped of many of the
options we deem necessary for a vehicle we will use for 15+ years to deliver services to our
community.
The consultant remains confident we will get a vehicle that meets our specifications within our
budget by using the RFP process. We anticipate the RFP will be released by July 28, with
proposals due on August 24. Unfortunately, this misses the deadline far the August Board
meeting, so we will need to schedule a special meeting to approve the contract after a vendor
has been selected and the contract reviewed by the City Attorney's office. We hope a quorum of
Board members are available to meet, tentatively on September 7 or 8.
Agenda Item SA-1
4Wat IOWA CITY
; W PUBLIC LIBRARY
Strategic Plan FY16: Goals and Objectives
Twelve-month Final Update
Connect: The Iowa City Public Library connects people to information essential for daily living and offers
them opportunities for enjoyment and personal growth
Engage: The Iowa City Public Library actively encourages discovery, learning, and greater participation in
community Ilfe
Enrich: The Iowa City Public Library contributesto the quality of life in Iowa City by offering
opportunities to explore diverse ideas, to exercise imagination, and to express creativity
Goal 1: Public Awareness
1. Offer an electronic newsletter
Report: "Check It Out" eNewsletter debuted in January. 116
through City's new webslte.
subscribers signed up to receive the monthly eNewsletter. It is
distributed to 1,442 individuals each month.
2. Prepare campaign to introduce
Report: The City Council approved funding for Bookmobile
bookmobile.
operations- Staff hired a consultant to help with vehicle
purchase and an RFP is being developed. A timeline has been set
with the goal of introducing bookmobile service in spring 2017.
3- Raise awareness of outreach
Repart: An article about Tales & Travel Memories outreach
efforts that are not widelyvfsible
programs was included in the spring 2016 edition of The
(including At Home),
Window. 19Tales &Travel programs were presented at 7
dfFFerent facilities in FY16. At Home service information was sent
Connect
in the Elder Services newsletter twice in FY36. And At Home
bookmarks are available at the Senior Center. The numberof
books checked out to At Home patrons increased by 45% to
3,886 items in FY16.
A. Better identify materials donated
Report: All materials sent to Outreach sites now have stickers
and given away as prizes.
affixed stating items were provided by Iowa City Public Library.
All book prizes forthe Summer Reading Program have a label on
the Inside cover acknowledging the materials were made
possible through the generous supdort of the Friends
Foundation. We purchased 1,645 book prizes for children, 175
for teens, and 225 for adults with this support. Children's staff
are blogging about their visits. A bookmark was created and is
distributed at every outreach site for every child to take home.
1. Promote Digital History Project
Report: The Digital History Project (DHP) was featured in the
WHIP) content.
winter windovds, which led to a Gazette article on the tornado
project. Throwback Thursday social media posts highlighted DHP
images all year. New bookmarks were designed to promote the
Engage
tornado collection- Displays included an April exhibit in the
gallery on the tornado and a May exhibit on the 2'a floor north
wall on local church music. we received an overwhelming
response for our call for tomado images and documents with 40
different people contributing over 2,500 items to the collection.
Sera�p�nlyl6Rnalnport
1
Agenda Item SA-2
2. Promote Local Music Project
Report: Moved to FY17 after website improvcn,vrrL� MC
(LMP) content.
completed.
3_ Consider mailing the Window
Report: A winter2016 edition of The Window was added and
three times year.
mailed the first week of January. The Library Board approved use
of F2ift funds.
Enrich
1. Develop "My ICPL" campaign.
Report' On hold awaiting website changes.
Goal 2: Collaboration
1, Link Dig itaI History Project to
Report: Moved to FY17,
Iowa City Downtown District.
2, Launch Overdrive consortium
Report: Digital Johnson County launched on July 111, 2015. It is a
with Coralville and North Liberty,
consortium agreement between ICPL and the public libraries of
evaluate and explore possibilities
Coralville and Johnson County to offer egooks and digital
far expansion.
audiobooks. The OverOrive website now reflects the joint
venture. A media campaign was executed in July to share
Connect
information about the changes with patrons. The fee structure
for the platform and the content costs are now shared based on
population. This saves ICPL almost $4,000 in administrative costs
per year and adds $15,000 worth of digital materials to the
collection. In April, the partnership was expanded to offer
ValueLine, a financial resource. The North Liberty Community
Library partnered with us to offer digital magazines in May.
Coralville plans to join the 2iniD partnership In October.
1. Collaborate with Kirkwood
Report: Storyteller Darrin Crow was hired as part of the
Community College and other
Kirkwood gift to perform Spanish and Latin folk stories for
partners to offer programs
families. S6 people attended the April 23 Dia de los Ninos)Dia de
celebrating Latino American
Ios Libros program, with each child receiving the book,Abuefo,
history,
to take home. The 30 books were donated by Kirkwood
Engage
Community College with support from the National Endowment
for the Humanities and the American Library Association.
2, Offer Summer Reading Program
Report: The software was purchased by North Liberty
software to Coralville and North
Community Library and Coralville Public Library as part of the
Liberty public libraries.
consortium. It was a transitional year with the new software and
some kinks need to be worked out.
1. Collect and displayimages and
Report: ICPL launched a digital collection documenting the 200b
stories of the tornado on its it
tornado on April 21. The collection contains more than 2,550
anniversary on the Digital History
photographs, one video, and a narrative from 40 different
Project,
contributors. A mapping exhibit connects a selection of the
photographs, video, and stories with specific locations, allowing
visitors to follow the path of the tornado. This digital exhibit was
used as a model to create a physical exhibit that wason display
Enrich
the last two weeks of April. Adult Services held an event on
Wednesday, April 13 to celebrate the launch of the website, that
served as a storytelling event forthe community to share their
tornado ex rience.
2. Advocate for improving access to
Report: Submitted a resolution in support of the two State
collections of the State Historical
Historical libraries at the Iowa Library Association Annual
Society Library in Iowa City.
Meeting and discussed it at the annual Legislative Reception.
organized a session for the 2015 ILA Association conference.
Goal 3: Programs
1. Experiment with programming
Report: The Minecraftlr, Pint Sized Science, and Crazy S Math
Connect for younger school -age kids
Club were successful and will be repeated in FY17. A Lego Club
(grades K-2).
will be added in FY17.
svMW��6fgirpert
7
Agenda Item SA-3
1. Lead community -wide music-
Report: Nine months of special music -related programming wea
themed series to weioorre the ul
a great success. We built good relationship with the UI School
School of Music downtown.
of Music In the process. 5,231 people attended 103 programs
and many others enjoyed a variety of displays, including favorite
playlists, music apps and websites, bEog posts, and went on a
Engage
Blind Date with an Album. The kickoff last September was a
Musical Revue at the Englert Theatre with a wide variety of local
talent contributing to a community wide celebration of music.
We worked with 16 co-sponsors for these events.
2- Partner with new tenant to
Report: Moved to FY17. MERGE did not occupy the space until
deliver technology programming.
late spring, and are now in the process of a major remodeling.
Th ey are p artin erin with us for the Family STEAM Festival.
1. Consider 1,000 Books Before
Report: 1,000 Books Before Kindergarten launched February 5.
Kindergarten program and tie it in
More than 300 0-5 year olds are participating in the program so
to first two objectives.
far. We promoted this in the Window, the Press Citizen, Channel
Enrich
2 and social media posts. We will write our report to Pearson for
the $10,000 rant in FY17,
2. Consider developing parent
Report: We will look at this again in FYIS.
education ro ram.
3. Offer appy haurclasses.
Report: Four classes were offered last fall. Interest was very low.
Goal 4: Content
1- Begin work to create a more
Report: We completed the first phase of the graphic novel
browsable collection of comics
project in October and moved more than 7, IUD ch lid re n's comic
and graphic novels-
books out ofjNonfction Into its own section. The new location
provides more face -out displays, more visibility, and improved
browsfng. During the past year, 45% of the collection was
consistently checked out. Catalogers began reclassifying the
adult collection on June 1, focusing on Manga. By the end of the
month, 1,316 items were recataloged. This project is on track for
completion in December, 2016-
2- Add circulating laptops.
Re part: Five laptops were added to the collection for patrons to
borrow outside of the building in March. Five additional laptops
were added in May because the laptops were consistently
checked out wlth a wafting list. The laptops checked out 101
times in FYI 6. In a five week study, we found that the laptops
were used by all age groups, and by residents throughout the
Connect
city. Patrons between the ages of 18-22 were 41%of the check
outs, while patrons ages 23-44 made up 28%, patrons ages 45-64
made up 18%, those under 18 comprised 8%, and patrons 65
and over checked out 5%of the laptops-
3- Add in-house [Pads for young
Report: Offered in-house [Pads in February for parent/caregiver
children to use while parents are
checkout from Second Floor Page station. 21 uses in the first five
usin public access internet.
months.
4. Evaluate collection size.
Report: We focused on five collections (Reference, Comics,
Nonfiction DVD, Nonfiction CD, and jDVD) to determine whether
the number of items in each collection meets the needs of our
patrons. Four collections were directly affected by moving the
comics, while the shelves of the jOVD collection were
perpetually full. Long-term collection size data was compared
with circulation statistics and balanced with the long-term
viability of the format, and space considerations and constraints -
A month -long study of in-house use of the Refere nce collection
was conducted. Reduction of the Reference collection is in
w.�I.Mrwww�.ron
a
Agenda Item sA-4
progress, and the rest of the collections will oe weeoeo m trre
next couple of months. We will determine how to apply to other
collections nextyear after studying the impact of recommended
collection sixes.
1. Improve purchase request
Report: We are testing the new online patron communication
process.
saftwareto ensure workflow is improved. A new form for
Engage
submitting purchase suggestions has been developed so patrons
can log in and have their contact information automatically fill in.
This form will he released for public use as soon as the software
is ful ly tested.
1. Continue local history
Report: One program was produced forthe new biographical
programming and record stories
series Jowa C1tyPeople. "Iowa City People: Steve Bridges" is
about local people.
available to stream from the ICPL website (video-
stream.icpl.org). Additional interviews by Maeve Clark and Patty
Enrich
McCarthy are being scheduled.
2. Recruit local historians to write
Report: This did not happen due to lack of time. We offered a
history pieces for the local paper
significant amount of local history programming, includingthe
prior to WOW programming.
10 yea r a nn ive rsa ry of the tornado crowd sourcing project for
the Digital History Pro'ect.
Goal 5: Technology
1. Upgrade public internet
Report: The public Internet stations were updated. New
workstations.
workstations and monitors were installed. There were minor
updates to software tools.
Connect
2. Study wireless network upgrade
Report; We entered into a cooperative arrangement with the
options.
City of Iowa City ITS department to provide an improved wireless
network. The equipment was installed and has been operating
since February.
1. Expand offerings on the
Report: ICPL commissioned a music -based game optimized for
interactive table.
the interactive table as part of Music is the word and it was
installed in January. Kids can create small musical compositions
by dragging icons from the edges of the table. Garden and space
themes were added.
Engage
2. Upgrade meeting room
Report: Meeting room upgrades are complete. All equipment
equipment.
and wiring wasconverted from analog to digital. Updated
equipment includes cameras, projectors and switchers. There is
improved functionality for patrons in Room A, including a new
control panel, improved video conferencing, and wireless
presentation.
1. Virtual Branch: design virtual
Report: Website design was delayed by staffing challenges.
branch.
However, we did move ahead with a new software product that
manages incoming "Ask A Librarian," meeting room requests,
purchase requests, and social media questions was piloted in
January. We call It the "Help Center." 250 reference, 139 chat,
302 meeting roam, 64general and 2 IT questions have been
Enrich
answered through thisnewservice.
2. Virtual Branch: complete upgrade
Report: The Event Manager web team evaluated possible
of ICPL Event Manager.
products to for this upgrade during FY16. Staff decided to
rebuild Event Manager using an open source content
management system. The new system is expected to be rea dy to
use in early FY17.
ssntwwrFyMd ..lr ,a
4
Agenda Item SA-5
3, Virtual Branch: Improve the Local
Report: The Local Music Project (IMP) web team evaivaceu LOU
Music Project (LMP) website to
software platform called MUSICat to determine whether to build
make it more user friendly.
a new project on that platform. Technologically, this solution
would be great for the LMP. However, there are concerns ahout
the long-term viability of the tympany. We plan to rebuild the
LMP in house during FY17 to Incorporate new features and
improve backend maintenance.
4. Virtual Branch: Evaluate products
Report: All catalogs on the market, including vendor -options and
to improve user experience with
open -source options have benefits and drawbacks. We decided
library catalog.
to improve the catalog we have. A new menu system was
introduced to CatalogPro to provide consistent access to services
for our users, such as interlibrary loan, purchase suggestion, and
Ask a Librarian In May. Catalog users can also access other
library collections, Including the Local Music Project, the Oigitar
History Project, and Channel 20 streaming video. The NoveLlst
recommendations provide real-time availability information
without needing to click on an individual title. The Catalog team
is currently experimenting with VuFind, an open -source catalog
product.
Goal 6: 5paoe(Fac€lfties
1. Examine current outreach efforts,
Report: Staff assignments for outreach collection responsibilities
focus on those most needed,
were realigned and the changes are working well, 16
organizations benefit from ICPL providing materials to support
Connect
either deposit collections or materials for community members
who use the services of these organizations.
2. Install HVAC software upgrades.
Report: The upgrades were completed. New functionality makes
it easier to adjust room temperatures.
1. Plan for changes to 2"° floor
Report: Planning is completed and the "big move" will take place
layout to support independent
at the and of August as originally scheduled. Re -cataloging began
Engage
graphic novel collections,
in late spring and is ongoing throughout the summer to have the
collections ready to go. Magazine backfiles were weeded to
provide space-
I- Plan for bookmobile service.
Report: The City Council approved funding for Bookmobile
Enrkh
operations. Staff hired a consultant to help with vehicle
purchase and we are workingon an RFP. A timeline has been set
with the goal of introducing bookmobile service in spring 2017.
final 7; Staffing
1. Conduct ajob study (look atjob
Report: Job study was completed. Every person who
descriptionsjdutfes) and staff
participated has seen their own report and an overall summary.
levels.
Managers are reviewing tasks and time spent, to identify
potential time savings to be used for bookmobile operations or
other high priorities.
2. Consider adding circulation
Report: An additional Self Checkout station was added to the
functions to the Children's Desk.
Children's Room in May. Customer service was improved by
Connect
Children's Services staff sabilityto help with circulation issues at
the Self Checkouts in the Children's Room.
3. Evaluate staff support for
Report: Carryover to FY17.
technology assistance.
�.W.+y76br�nwn
S
Agenda Item 5A-6
1. Educate staff about the work of
Report: Children's Desk permanent staff job-wiauuweu uii uie
other departments.
Help Desk. Public Relations and Marketing staff presented at the
Enure
November All Staff meeting about PRJMarketing services at ICPL
and how to access them. The Public Relations Specialist
attended the November Selectors meeting to discuss how to
promote collections and services.
1. Determine most needed areas for
Report. Not completed systematically. All permanent staff are
Enrich
training.
asked about their training needs duringtheir annual evaluation.
Almost every staff meeting involves some type of training based
on perceived needs.
Goal S: Funding
1. Demonstrate the value of the
Report: We mailed an additional newsletter community -wide.
library.
Music is the Word programming raised the library profile. The
new 1,ODU Books Before Kindergarten program highlights the
Connect
importance of reading to young children The lengthy
bookmobile discussions with the Clty Council brought significant
library service issues to the attention of many. We are planning a
chart forthe annual report that will describe the value of many
specific library services.
1. Explore opportunities to fund
Report: Development Office staff and Foundation Board
additional staff for the Ellen
members contacted more than 30 donorsthisyear to request
Engage
Buchanan Children's Room,
larger contributions. Timing issues resulted in few results. The
effortwill continue as a talking point during the Foundation's
251s anniversary celehrati❑n next year.
1. Advocate for using rental income
Report: City Council approved subsidized rent for ICAO MERGE
funds to support book mobile
lease, therefore rental income is not available for bookmobile
Enrich
service.
support. Operational support far the bookmobile service was
approved in the FY17 budget after several months of ongoing
discussions with the City Council.
'neaeyYnlyl6IryY�pv,
F
Agenda Item 59.1
QWA IoWA CITY
TjW PUBLIC LIBRARY
Strategic Plan FY17: Goats and Objectives
Connect: The Iowa City Public Library connects people to information essential far daily living and offers
them opportunities for enjoyment and personal growth
Engagei The Iowa City Public Library actively encourages discovery, learning, and greater participation in
community life
Enrich: The Iowa Clty Public Library contributes to the qual"of life in Iowa City byoffering
opportunities to explore diverse ideas, to exercise Imagination, and to express creativity
Goal 1: Public Awareness
1.
Use gift support to add a third edition of The Window.
2-
Plan an event for National Bookmobile Day in April 12, 2017.
Connect
3.
Re -brand Digital History Project.
4.
Promote Local Music project after website improvements.
1.
Promote 1,000 Books Before Kindergarten program.
Engage
2.
promote Friends Foundation 25' anniversary.
3.
Evaluate and strengthen collection promotion strategies.
Enrich
1.
promote bookmobile service and stops.
2.
Promote Iowa City People series.
Goal 2; Collaboration
1.
Feature downtown businesses in Digital Histopy Project.
Connect
2.
Increase involvement with Iowa City LJME5CQ City of Literature events.
3.
Work with Antelope Lending Library to cross -promote Bookmobile services and schedules.
1•
Identify partners to provide STEAM opportunities to tweens and teens.
Engage
2.
Partner with ICPL Friends Foundation to celebrate its ?Y' anniversa .
1.
Expand electronic collections partnersbips.
2.
Advocate for improving accessto State Historical Society collection in Iowa City.
3.
Partner with Ci of Iowa Cityto promote equity and social 'ustice education and programs.
Enrich
a.
identify partners for bookmobile stops.
5.
Provide pLojjrammng to support the First Folio exhibit at the UI Main Library.
6.
Broaden Mission Creek Festival programming.
T
Host the Great Stories Club book discussion for at -risk students.
Goal 3: Program
Connect
1'
Expand Tales & Travels to add experiential kits to support outreach programming.
2.
Maintain new Tween programming.
1.
Plan a series of programs on topics related to environmental sustai na bility.
2.
Consider programmin o portunitiesfor bookmobile service.
3.
Expand Black History Month prorammin .
Engage
4.
Utilize PLA Outcome Measurement system to gather data on programming-
3.
Offer pro rammin specificall for older teens 1&-12t radesj.
4.
Offer coding op portvn ities for teens.
Agenda Item SB-2
5.
Offer a Family STEAM Festival.
1.
Evaluate 1,000 Books Before Kindergarten program.
:Cnich
2.
Offer creative hands-0n workshops for adults focused on specific topics-
3.
Consider working with a program that offers meals to children durin the summer.
4.
Add Iowa City People video series.
Goal 4: Content
1.
Complete project to improve browsability of graphic novels and comics.
Connect
2.
Plan for bookmobile collections.
3.
Vpdate storytime kit collection.
Engage
1.
Implement recommendations from collection size study.
2.
Prepare for the flood retrospective.
Enrich
1.
Evaluate use of clrculatTng laptop computers, consider other non-traditional items for loan, including
hotspots.
Goal S.Tech nology
Connect
I.
Plan for new phone system as part of City of Iowa City (COIC) upgrade.
1.
U pgrade catalo to provide Netter searching and browsing experience for patrons -
Engage
2_
investigate new Sierra mobile app.
3.
Plan for, and implement technology on bookmobile.
4.
Implement Mobile Digital Media Lab,
Enrich
1•
Virtual Branch: design virtual branch, including upgrade of ICPL Event Manager, improving the Local
Music Project wehsite, and improving access to the Digital History collection.
Goal 5. Space/Facilities
1.
Utilize the Pedestrian Mall for more adult programming.
Connect
2-
Design flexible use space for Meeting Room D and Computer Lab and consider improvements to large
discussion rooms to make them attractive forgroups to use.
3.
Make shelving changes to accommodate the graphic novel collection, considerother 2"d floor layout
changes.
Engage
1.
Update eSign software.
2.
StudXneed for tween space in Children's Room.
Enrich
I.
Introduce bookmobile service.
Goa17: Staffing
1.
Facilitate changes and increased paging and quicker reshelving of new materials.
Connect
2.
Implement changes identified in FY16 job study.
3.
Participate in Crisis Intervention Team training when it isavailable through Johnson County.
1.
Evaluate selection staffing and processes.
Engage
2-
Review scheduling rotations, hours, and other needswith addition of bookmobile.
3.
Partner with United Action for Youth for Inservice Day training -
Enrich
1.
Organize staffing and training for bookmobile.
Goal 8: Funding
Connect
1.
Present the $100,C00 grant for bookmobile from the Friends Foundation.
2.
Determine private funding sources for other library initiatives suggested through the FY17 objectives.
Engage
1.
Respond to city budget challenges.
Enrich
1.
Su ort additional staff in Children's Room with private funding.
2.
Introduce new Friends Foundation planned STiving initiatives.
Agenda Item 5C-I
aW ICWA CITY
ijW PUBLIC LIBRARY
Strategic Plan HIS: Goals and Objectives
Connect: The Iowa City Public Library connects people to information essential for daily living and offers
them opportunities forenjoyment and personal growth
Engage; The Iowa City Public Library actively encourages discovery, learning, and greater participation in
community life
Enrich: The Iowa City Public Library contributes to the quality of life in Iowa City by offering
opportunities to explore diverse ideas, to exercise imagination, and to express creativity
Goal I., Public Awareness
1.
Continue to promote and celebrate bookmobile services.
2.
Plan an event for 2018 National Bookmobile Day_
3.
Improve print and online calendars.
4.
Create a theme and market new virtual branch.
S.
Recognize Friends Foundation anniversary.
Goat 2: Collaboration
1.
Investigate providing Lobby programs and materials checkout at assisted living of care faci€ities. in Conjunction
with bookmobile.
2.
Investigate At Home delivery options for places where U.5. Mail does not support this service_
3.
Work with the City of Iowa City during Pedestrian Mall construction.
4.
Collaborate with Antelope Lending Library.
5.
work with MERGE tenants and other 57EAM partners to offer joint programs.
6.
Partner where possible with City of Iowa City on theirstrateg€c plan initiatives.
Goal 3: Program
1.
Offer programming about environmental susta i na bi I ity for all ages.
2.
Consider offering a Children'sSeed Library.
3.
Present program on the 10's anniversary of the flood, include City and University, if possible.
4.
Plan programming around themes of social justice and racial equity.
S.
Expand STEAM programming, if evaluated and deemed successful, and plan to make it an annual event.
6.
Expand Public Library Association Outcome Measurement system, or similar, to gather data on programming
impact.
Agenda item SC-2
7.
Consider expanding outreach to K-2.
S.
Evaluate new programming aimed at older teens.
9.
Review program guidelines and schedule for bookmobile regular and pop-up locations.
10.
If implemented, continue FY17 meals for children in summer initlative.
Goal 4! Content
I.
Collect and display images, video, and stories from the public to commemorate the 10" anniversary of the
flood.
2.
Partnerwith Iowa record labels to offer digital accessto their music catalogsas part of the Local Music
Project.
3.
Study costs and process far digitizing the Press -Citizen.
Goal 5: Technology
X.
Introduce new technology options in the Computer Lab and large study rooms.
2.
Offer STEAM technology for in-house use.
3.
Complete work on new virtual branch website.
Goal e: Space/ Facilities
1.
Begin upgrades to Computer Lab.
2.
Identify areas that need to be re -carpeted and budget for FY19 carpet replacement.
3.
Work with the City to identify long term storage location for the bookmobile.
4.
Plan for replacing public internet work station furniture when carpet is replaced.
Goal 7: Staffing
1.
Implement recommendations From selection staffing and processes study.
2.
Plan a series of department open houses.
3.
Review scheduling changes resulting from bookmobile service.
Goal 8: Funding
1.
Create a series of brief promotional videos to reach donors and potential donors.
Z.
Respond to City budget issues.
3.
Participate in ajoint fundraiserfor ICPLand Antelope Lending Library bookmobiles.
4.
Friends Foundation 251 anniversary.
Agenda Item 5D-1
IOWA CITY
PUBLIC LIBRARY
123 5. Linn 5t. • Iowa City, IA 52240
uta S-MClill--VV-)W5XQ-.. 710~3565Wi-wnwAtN+uq
DATE: July 20, 2016
TO: Library Board
FROM: Susan Craig, Library Director
RE: FY17 NOBU/Direct State Aid Budget
Each July, the Board approves expenditures for the coming year from non -operating funds budget
accounts (hence the name N-O-Budget). These are Board -controlled funds that carry overa balance from
one year to the next, unlike the operating budget. The largest source of income is undesignated gift
money, includingthe annual unrestricted payment from the Friends Foundation, which will be $100,0oo
in FY17, and undesignated pass -through gifts. Another significant source of revenue is state funding,
which was $81,847 in FY16. Other revenues include interest income, earned income beyond expenses
(safes accounts, lost and paid library materials). These accountsare shown specifically in the end of the
year financial statements.
Income is generally accumulated one year and spent the next, although the requirements of some parts
of state funding call for expenditure in the year received, and Foundation funds may be spent in the year
they are received. I do not yet have end of the year balances from the City, which is a challenge;
hopefully I will have some good estimates by the time of the meeting. The budget can be amended at any
time.
The Library Board authorizes expenditures from these funds when the budget is approved for submission
Lathe City, but the budget is amended early in the fiscal year when we know what the fund balances are
and have more information on project -related expenses. There are ongoing expenses, as well as project -
related one-time expenses-
Ongoingjannualexpenses, $95,DDO:
Personnel, Development Office.
For many years, a permanent half-time person working in the Development Office (DO) was funded from
Open Access state funds. This supports the activities of fundraising and also acknowledgesthe many
activities that the Development Office does that would need to be done by other library staff if we did
not have the support of DO staff. These tasks include things such as sorting and selling donated and
discarded books, writing grants, and soliciting businesses for5ummer Beading Program incentives.
FY17 NOW Budget request: $33,500
Agenda Item 50.2
Personnel, Children's Room:
During discussion about the new bookmobile staffing needs, the Board agreed if the City approved an
additional full-time person to be funded through tax sources, that part of the Foundation's annual gift
would be used to support 16 hours perweek of additional staffing in the Children's Room to support
bookmobile service. Since the bookmobile will not be introduced until late spring of 2017, expenses are
less for FY17. They will increase for FY18.
FY17 NOBU Budget request: $7,000
Art Purchase Prize:
Each fall, the Art Advisory Committee, working with a staff librarian, reviews entries into the Library's Art
Purchase Prize contest. Five to eight pieces of original art by local artists are purchased to add to the
Library's circulating collection. This purchase is funded through giftsapproved by the Library Board and
through prhrate donations.
FY17 NOBU Budget request: $2,500
Iowa City Book Festival:
The Library donates space, furnishings, and equipment (phones, computers, etc.) to support the
nonprofit Iowa City UNESCO Cityof Literature. We share many common goals and the nonprofit receives
funding from the City in addition to othersources. The Library also specifically supports the Iowa City
Book Festival because of the many literary events it hosts that align with our mission, but we could not
support on our own.
FY17 NOBU Budget request: $3,000
Collection Support:
For many years, the entire annual gift from the Foundation was designated for the collection budget- In
recent years, the funds have been distributed to a variety of projects, but some funding from thatgift
continues to support the collection as needed.
FY17 N08U Budget request: $40,000
Third issue of the Window:
For the first time in FY16, we used gift funding to support a third edition of the widely distributed printed
library newsletter. In the past, the Library's newsletter was distributed to all Iowa City residents three
times each year. To reduce expenses, one of the Window issues was eliminated several years ago. We
feel the mailed newsletter is still a valuable and effective tool to keep people informed about what is
going on at the Library. In the fall, during budget discussions, the Board approved this expense from
NOBU funds. It will be mailed in December and will also serve as the Foundation's annual report and
appeal.
FY17 NOBU Budget request: $9,000
Project/One-Time Expenses, $210,000;
Bookmobile Purchase:
The City has approved $100,000 in their FY17 Capital Improvements Projects budget and the Friends
Foundation has set aside $100,000 from a bequest to support the purchase. Additional funds will be
needed. Our estimated budget has been $250,000; to cover possible higher costs up to $70,000 is
requested.
FY17 NOBU Budget request: 570,000
Agenda Item 50-3
Bookmobile Miscellaneous Expenses
The purchase price for the vehicle does not include a graphic "wrap" that will he created locally (about
$12,000). Some of the consultant's expenses approved last yearwill be spent this year, and there may be
some equipment or other miscellaneous costs we cannot cover in the operating budget.
FY27 NOSU Budget request: $25,DDU
Additional Programming:
We are planning a Family STEAM Festival in May 2017, and have strategic plan goals to increase
programming related to diversity and sustainability. We are workingto engage partners in these
programs and have received a grantfrom the Convention and Visitors Bureau (CVB) forthe STEAM
Festival, as well as a memorial gift to support programming For children related to environmental issues.
Additional funds will support expenses not covered by otherfunds.
FY17 NOBU Budget request: $10,000
Design Fees:
The strategic plan calls forreworking the old ICN meeting room, looking at options for the Computer Lab,
and carving out some space in the Children's Room for olderchildren. We need to hire an architectto
help with this work, perhaps on a project -by -project basis.
FY17 NOBU Budget request: $30,OW
Room D Furnishings and Equipment:
We plan to use the new plans to make changes to Meeting Room D this fiscal year, anticipating a year-
end move to discontinue use of the ICN (this will be discussed at the August Board meeting). We are not
expecting any structural changes, but wiring, furnishings, equipment, and cosmetic changes will be
needed.
PY17 NOBU Budget request: $40,000
Furniture replacement:
We are In the middle of an ongoing project to replace the desk chairs at all staff workstations, after
several years of replacing or recovering all the chairs in the public areas. In addition, it is a high priorkyto
replace the furniture holding the fourself checks near the main entrance. We plan to replace them with
the more modern furniture we purchased during the recent remodeling in the Children's Room and on
the second Floor.
FY17 NOBU Budget request: $30,000
Map Preservation:
We have identified three historic maps in our storage area used by the City of Iowa City to mark changes
in the City'sgrowth and development. The oldest map dates to 1896, while the other two are likely from
the 1910's and the 1950's. These maps include roads that no longer exist, changes in property owners,
and the expansion of City limits. They document a growing Iowa City and would be invaluable to those
researching their properties, genealogists, and Iowa City historians. However, all of the maps need
repairs before they can be handled by staff or bythe public. These range from a simple cleaning to
humidification and tissue repairs. The University of Iowa Libraries looked at the maps and referred us to
the only vendor in Iowa who specializes in restoration and conservation. Funding is requested for
restoration, conservation and framing so the maps can he displayed and shared with the public.
FY17 NOBU Budget request: $5,000
Total Requested: $30S,000
If other needs come up throughout the year they would be approved when needed.
agenda Item 6A-1
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Agenda Item 68-1
Adult Service Department Report
July 28, 2016 Meeting of the Iowa City Public Library Board of Trustees
Maeve Clark, Adult Services Coordinator
Summer Reading Program
This year's program. On Your Mark, Get Set... Read, has been
popular for both teens and adults, 423 teens registered this
summer, up from 347 last year, and 863 adults compared with 894
in 21)15- The koza Family Teen Center has been bustling all
summer- 791 teens spent time there throughout June. In fact, we
sometimes have those not -yet teens standing outside the window,
wishing they were older. We started a Dungeons & Dragons (D&p)
group in January and it is so popular we have added two more
groups this summer. D&D is a fantasy role-playing game created 4D
years ago and interest in it is still going strong. We also started a
weekly coding workshop, We Can Code, which will continue when school starts this fall.
Adults have been busy reading and coming to the wide-ranging variety of programs. They've learned
how to make healthy snacks, been offered instruction on Latin jazz steps, been inspired by an
octogenarian bicyclist, and learned how yoga can help with stress relief. Every teen and adult who
completes the summer reading program gets to select a book from a cart at the Information Desk. t is
so much fun to watch the care that each person take in choosing a title: some ask for advice, others
can't make up their minds, but they are all thrilled to have "earned" a book.
New Databases
We added three databases: Historical New York Times, the Digital Sanborn Maps and Historical
Statistical Abstract of the United States. The databases allow staff and the public to do more in-depth
historical research in the library or from home or work. These databases increase the strength of the
library's historical research collections.
The Historical New York Times gives access to "all the news that's fit to print" as abstracts, full text, or in
their original placement in the New York Times from 1a51 through 2012. Searchers can find new stories,
editorials, letters to the editor, obituaries, marriage announcements, stock photographs, and
advertisements.
Digital Sanborn Maps are a fantastic too[ for local historians, city planners, genealogists, and anyone
studying the history of an urban area- The fire maps were developed by the Sanborn Company in the
latter part of the 19th century to show the fire hazards foreach building in a town. The collection covers
over 360 Iowa towns from the 1870's to the 1940's, including Iowa City fire maps for September 1883,
July 1888, April 1892, June 1899, April 1905, January 1912, July 1920, February 1926, and February 1933
through April 1946.
Historical Statistical Abstract of the United States is the authoritative and comprehensive summary of
statistics on the social, political, and economic organization of the United States from 1878 to 2012.
Agenda Item 60-2
r� IOWA CITY
PUBLIC LIBRARY
Summer Library Card Outreach:
Community & Access Services
Department and Help Desk
Update for XPL Board of Trustees
Prepared by Kara togsden, July2016
In the spring we work diligentlyto help children get Library cards for
their summer reading. Our wonderful area Teacher -Librarians
facilitate this effort by either collecting Library Card applications or
arranging times when Library staff can travel to their schools to issue
Library Cards. We appreciate their help and make it our goal to
operate in ways that work best for them.
This year our efforts resulted in 201 new Library Cards issued or
replaced. The table to the right gives details about the number of
cards issued for each school or organization that responded to our
offer. This annual project is a great way to promote the Summer
Library Bus and summer programs at the Library. And speaking of
the Summer Library Bus, 717 free rides on City busses were provided
from May 26 through June 30, through our partnership with Iowa
City Transit. Students received free rides downtown through the
Summer Library Bus program and patrons pick up two free bus
passes per week at the Library.
Interesting Statistics:
In May and June, 75%of checkout transactions were completed at
Self Checkout stations. in June, one of the Self Checkout stations in
the Chi Idren's Room handled 20%of au checkouts. In anticipation of
how busy we are in the summer, we added a second Self Checkout
in the Children's Room in May and that machine handled about 1291
of total checkouts in June. Looking at indMdual dates, May 2911 was
Library Card Outreach,
It Cards Issued/Replaced
Elementary schools:
Alexander
26
Coralvilfe Central
1
Hills
15
H 4over
12
Hom
13
Lemme
23
Lincoln
1
Lucas
16
Mann
27
Regina
1
Shirno
7
Twain
15
Wood
26
Junior High:
Southeast
6
High School:
West High
1
Other:
Scholastic Book Fair
5
4-H On Wheels
6
(Lone Tree)
Total: 201
a record day, with 81% of checkouts handled at the Self Checkout
stations. It is evident that people like the self-service option. Use of Self Checkouts also frees up Help
Desk staff for issuing or renewing Library Cards, waiving fines forchildren in the summer, suggesting a
good book, filling displays, and helping those patrons who preferto checkout at the Help Desk.
Days after the Library is closed for a holiday are always
busy for materials handling. On May31, we checked in
5,425 items and checked out 5,077- On July 5, we
checked in 5,835 items and checked out 4,359. As a
comparison, average checkins in May and June were
2,542 and 3,101 and average checkouts were Z,687
and 3,294. All print materials are checked in by a
dedicated group of volunteers and we have extra
volunteers who come in the day aftera holiday to help
with checkins. These returned materials must also be reshelved, and we appreciate the extra efforts of
our Pages, who manage toget it done with remarkable speed as well astheir usual efficiency.
On days when the Library is closed, patrons still have access to their online account and eCollections.On
Memorial Day patrons logged into their accounts and renewed 421 items and placed 214 holds. They
also checked out 271 eBooks & eAudiobooks and 33 eMagazines. On the 40'of July, patrons renewed
4D7 items, placed 180 holds, and checked out 282 eBooks & eAudiobooks and 15 eMaeatines.
Agenda Item 6C-2
Development Office Report
Prepared for the Board of Trustees
Iowa City Public Library
by Patty McCarthy, Director of Development
July 28. 2016
Fantastic Book Sale & Poke Stop
Hundreds of hooks, movies, and music albums have new
homes Ihanks to the big sale on July 18.
It was the second "pay what you want," and raised more than
33,300 from some 200 customers. Income Is more than twice
"total raised during last July's sale!
Customers mixed nicely with Pok6mon Go players. They
arrived in the meeting rooms because ICPL is a Poke Stop.
A few of the gamesters bought books, too.
I ne sale was hosted bythe Book End Committee of the Iowa
City Public Library Friends Foundation. Thank you to the Book End volunteers. and Friends Foundation
Board members Diane Baker, Julie Monson, and Yu Yu, who co tributed additional time to ensure a
successful sale.
New Friends Foundation Meetina Schedule
The current priorities of the Iowa City Public Library Friends Foundation Strategic Plan are:
--Goal One: To generate necessary private support for the library to accomplish its five-year goals
--Goal Two: The ICPL Friends Foundation Board is fully engaged.
An objective under the second goal is to restructure board meetings to ensure there is time for everyone
to participate in discussion and planning for upcoming initiatives and events, A consent agenda was
adopted last year which consolidated reports to accomplish this more effectively. It provides more time for
board members to focus on the future during the six meetings.
This year, the Board will meet quarterly to provide members with even more flexibility when scheduling
committee and subcommittee meetings. Spending time in those sessions is critical to their work to help
accomplish the Foundations goals.
The new Foundation Board meeting schedule is:
Wednesday, August 31, 2016
Wednesday, November 30. 2016
Wednesday, March 1, 2017
Wednesday, May 31, 2017
Gat Ready, Get Set, Gat Craftinal
It is not too early to start working on treasures to
donate for the annual Arts and Crafts Bazaar to benefit
the Iowa City Public Library. The Library has a large
collection of arts and crafts related project books.
Check out titles using these links:
Pain in
PQttery
Fiber Cr ft
Pacer Craft
Wire Craft
Mark your calendar for Saturday. December 3, to shop the Arts and Crags Bazaar for unique, hand -
❑rafted items created by local artists and crafters.
Agenda Item 60-1
Jr ",t IOWA CITY FY16 Public Relations Report &
#,ew PUBLIC LIBRARY FY17 Public Relations Plan
■ 123 S. Linn St. • Iowa City, iA 5224n Update for 1CPt Trustees and Friends Foundation Board
319-356-5200 • www 0r,org
Pmpored 6y Meredith dines-Aashterman, Jufy 2036
FY16 Public Relations and Marketing Report
FY16 Highlights:
■ Music is the Word
• Check it Out Online Newsletter
• Third Window Newsletter
• Digital History Project
• At Home
• Tales & Travels Memories
• 1,000 Books Before Kindergarten
• Digital Signage
■ Library Displays
■ Social Media Highlights
The Library s Public Relations Team is comprised of 10 people
and meets 4 to 6 times per year to guide the work of public
relations initiatives. The Marketing Work Group meets monthly
and is comprised of 6 staff members whose job assignments
relate to the Library's marketing efforts. Collectively, these units
guide the overall goal of sharing information about Library
collections, programs and services, and telling the Library's story
of how we connect and engage with and enrich our patrons and
community.
FY16 was all about the music —Music is the Word, that is. We
kicked off our nine -month celebration to welcome the University
of Iowa School of Music to downtown Iowa City with a Musical
Revue at The Englert in September. The performance was a precursor of programs to come as we
celebrated all things musical through May 2016, with programs, events and displays that showcased the
community's rich musical heritage. From live music in the Lobby to documentary screenings, Music is the
Word not only allowed us to shine a light on our wealth of local talent, it reemphasized the Library's
position as a community gathering place. As libraries continue to respond to changing communities'
needs, Musicls the word demonstrated the Library's evolving role as a gathering place and venue for
lifelong learning.
Another evoiution occurred with the addition of Check it Out to our lineup of Library communications.
This online newsletter is e-mailed to subscribers the third Thursday of every month. Check it Out serves
as a reminder for upcoming programs and events, but also gives us the opportunityto share information
with readers who might have missed it on our website. We regularly include comments we've heard
from patrons, whether in person, online or through social media as a way to share the Library's effect on
Agenda Item 60-2
the community, while also letting the public know we're listening. Check it Out launched in February
2016 and currently has 147 subscribers.
We added a third Window newsletter in FY16. It was mailed to more than 55,000 Iowa City and Johnson
County residents in early January. initially, the Winter Window was thought to be a one-time publication
to publicize the second season of Music is the Word. However, it also enabled us to promote services
and programs that weren't included in the fall 2015 Window due to lack of space, or occurring too far
ahead on the calendar.
One of the programs showcased in the Winter Window was an event to commemorate the 1011
anniversary of the tornado that ripped through Iowa City in April 2006. An article about the Digital
History Project's plans for a special exhibit appeared on the cover of the 2016 Winter Window. As a
result of this article, the Library received more than 2,500 images from the community, as well as video
and written stories. Generous support from the Iowa City Public Library Friends Foundation will enable
continued publication of a Winter Window.
The addition of a third Window newsletter also gave us more publication space to raise awareness of
outreach efforts not widely visible to the public. An article about the Library's At Home Services program
appeared in the fall 2015 Window as well as in an issue of The Press -Citizen article, leading to an
increase in users. A feature about the Library s new Tales & Travels Memories outreach program in the
summer 2016 Window resulted in more local care facilities contacting ICPL to learn more. Additional
sites are being scheduled.
We also focused on marketing new initiatives in FY16, such as 1,000 Books Before Kindergarten. This
early childhood literacy program encourages parents and caregivers to read 1,000 books to children
before they begin kindergarten. Doing so strengthens their language skills and builds their vocabulary —
two important tools for beginner readers. 1,000 Books Before Kindergarten is backed by a $10,000
Employee Challenge Grant from Pearson, so when the program launched in February, employees from
Pearson were on hand to help 1CPL staff with registration. An article about 1,000 Books Before
Kindergarten was published on the cover of the summer 2016 Window, while news releases about the
program resulted in a story on the City of Iowa City Cable Television Channel.
The Library's digital signs were first introduced to the public in FY14, but changes in FY16 resulted in
unique usage. The Library's Informational Technology Department created an interactive display
showcasing the path of the April 13, 2006 tornado. Users were able to touch the screen and pull up
images of the destruction, courtesy of the Digital History Project. Buoyed by the public's response, a
local history interactive quiz was created for the signs in May during our annual weber Days history
celebration. We also added a new digital sign to the Library Lobby in May. The constant stream of
images highlighting upcoming programs and events keeps the public informed, while also decreasing the
amount of paper signage in the Lobby, resulting in a streamlined entry that's visually appealing to
visitors.
Physical displays in the Library also are visually appealing to the public. First floor displays are changed
and/or updated every Thursday morning, resulting in new signs for the A -Frames in the Gallery and by
the Fiction stacks, as well as updated selections in the permanent Movie Staff Picks display. The kiosk on
the second floor is also included in this schedule. We continue to receive many positive comments from
patrons who enjoy seeing something new when they visit the Library. They also appreciate the humor in
Agenda Item 6D-3
which somedisp€ays are designed, such as
"You're Gonna Need A Bigger Book Bag"
during Shark Week, "Udderly Good Books"
during the Johnson County Fair, and "I don't
know the title, but the cover was green," with
the display showcasing books with green
covers. We regularly share photos of our new
displays on social media, resulting in great
feedback from Library users as far away as
Australia!
As shared in previous reports, the Library's
I'r .' 1-_ "'" , -^ social media presence continues to grow. Our
Instagrarn account has demonstrated the most growth at the fastest rate, with an average of 200 new
followers every month. On June 30, 2015, we had 1,845 followers. A year later, that number is now
4,542. Our number of followers on Facebook
our first floor display signs highlight the library s collection
in varlousways. We have signs #orspedal celebrations, such
as Women`s History Month and National Poetry Month, as
well as humorous signage that make our patrQm- laugh
while also mtroduring them to a new title orauthor.
jumped from 6,250 in June of 2015 to 7,302 in
June 2016, while the Library's Twitter account
saw an increase of almost 500 followers from
FY15 to FY16.
Ou r social media audience is a mix of patrons,
libraries, book publishers, authors, local businesses, and local schools. Our content is updated regularly
to promote programs and events, and Library news. We take advantage of the less formal
communication platform to give a behind -the -scenes look at the Library and show off our playful side.
For example, we posted a video on National High 5 Day featuring Children's Room Coordinator Angela
Pilkington jogging down the second floor stacks, high-fiving every ICPL employee she passed, When
Childress Librarian Morgan Reeves appeared on Iowa Public Radio to participate in a Harry Potter trivia
contest, we live -tweeted her performance. Most recently, our Facebook photo album illustrating the
City of Iowa City s rescue of six ducklings from the sewer grate in the alley beside the Library received
more than 1,000 likes and was viewed more than 10,000 times. Dozens of our Facebook followers
shared the album an their pages, including KCRG-TV9.
Using social media to promote programs before they happen is cost effective, as the services are free,
but this year we also focused on sharing images and videos during and after Library events. These "In
case you missed it" and "We wish you were here" type postings provide visual proof that ICPL is a
community gathering place where people regularly ##connectENGAGEenrich. [We started using this
hashtag on Instagrarn posts in June 2016 to highlight ICPL's uniqueness among public libraries.]
With so much happening at the Library, there's always a story to telll FY16 was a great year and we look
forward to building on our successes in FY17, as well as launching the Library's new bookmobile service.
Agenda Item 4D-4
FY17 Public Relations Plan
Connect: The Iowa City Public Library connects people to information essential for daily living and
offers them opportunities for enjoyment and personal growth.
Engage: The Iowa City Public Library actively encourages discovery, learning, and greater
participation in community life.
Enrich. The Iowa City Public Library contributes to the quality of life in Iowa City by offering
opportunities to explore diverse ideas, to exercise imagination, and to express
creativity.
Goal 1: Public Awareness
Usesift support to add a third edition of The Window.
Plan an event for National Bookmobile Day in April 12, 2017.
Connect
Re -brand Digital History Project.
Promote LMP after website improvements,
Promote 1,000 Books Before kinder3arten prograrn.
Engage
Promote Friends Foundation 25u anniversary.
Evaluate and strengthen collection promotion strategies.
Promote bookmobile service and stops -
Enrich
Promote Iowa City People series.
Goal Z. Collaboration
Feature Digital History Project in downtown businesses.
Connect
Work with Antelope Lending Library to cross -promote Bookmobile services and schedules.
Enrich
Partner with City of Iowa City to promote equity and social justice education and programs.
Goal 4: Content
Connect
Complete project to improve browsability of graphic novels and comics.
Engage
Prepare for the flood retrospective.
Goal 5: Technology
Enrich
Virtual Branch: design virtual branch, including upgrade of ICPL Event Manager, improving the
Local Music Project website and improving access to the Digital History collection.
Goal 6. Space/Facilities
Engage Update e5ign software.
Enrich Introduce bookmobile service.
GoalB; Funding
Connect
Present the $100,000 grant for bookmobile from the Friends Foundation.
Enrich
Introduce new Friends Foundation planned giving initiatives.
Agenda item 6E•1
Nonfiction Graphic Novels at ICPL
By Brent Palmer, IT Coordinator at the Iowa City Public Library
Books of all kinds in graphic format are becoming more and more popular. The Iowa City Public
Library is following an example set by many others and creating a new home for comics and
graphic novels. The new location an the second floor is better for reading and browsing with
lots of seating nearby. it is also closer to the teen center and young adult section, which Is nice
since teens are heavy users of this collection. The works in this format are not all Japanese
Manga and superheroes, though. Serious non-fiction graphic works will Continue to be
scattered among the nonfiction shelves.
Autobiographical works is one of the richest areas in this format. It's Interesting to explore the
differences in the graphic style of each author while discovering their varied backgrounds. For
example, Rox Chast's scratchy, simplistic drawings help us to laugh at the little neuroses in our
lives. Her latest book "Can't We Talk about Something More Pleasant?" explores her changing
relationship to her aging parents. "Persepolis" by Martane 5atrapi is striking in its depiction of a
turbulent period of Iranian history using a deceptively simple and flat black and white style.
"The Photographer" documents a photo joumalist's grueling trek through the mountains of
Afghanistan with Doctors without Borders in the late Eighties. Each page combines Tintin-esque
drawn panels with black and white photographs taken bythis photographer and the
juxtaposition is really interesting.
NPR's Brooke Gladstone uses graphic nonfiction to examine how our relationship to the media
has evolved over time. The book is illustrated by Josh Neufeld, who also created "AD: New
❑rleans afterthe deluge" which chronicles the lives of five different people from various walks
of fife during and after Hurricane Katrina. The intertwiningtimelines of each party showthe
vastly different experiences of people from those trapped at the 5uperdome to others whose
life was unscathed.
whether you are already a die-hard comic book fan or have never investigated graphic novels,
you might give these non-fiction graphic works another look.
Agenda Item 6E-2
By Jason Pavlios
Senior Librarian -Adult Services at Iowa City Public Library
The Iowa City Public Library is celebratingour fifth year of offering free download able music from
regional artists via the Local Music Project (music. icy Lore). This unique service allows ICPLcardhoIders
to download over 80 albums from artists based in eastern Iowa. The project is currently limited to those
Wing in Iowa City, Hills, university Heights, Lone Tree, or unincorporated (rural) Johnson County. The
offerings are always changing with new albums added throughoutthe year from a variety of genres.
Washington, Iowa. blues guitar legend Catfish Keith is now well represented with three albums,
including his latest "Honey Hole" This is foot -stomping acoustic roots blues music. Featuring a smooth
bottleneck slide guitar base accented by hard string plucking and a steady hand slap on the guitar
keeping the beat. "Honey Bole" is bound to be partof your late night front porch soundtrack forthe
summer.
Dana T's "tiny mind MASSIVE soul" required a massive crew of additional musicians and monthsof
studio time to create. The result is a complicated but always entertaining avant -pop album. Jazz/funk
woodwind and brass instrument arrangements propel you along through a song's firstfew verses only to
be jettisoned for an adventure on a new time signature. Dana Telsrow has created an ambitious album,
one that required many helping hands to make It happen.
One of those friendly collaborators is saxophonist Curt Oren who is also now a part of the Local Music
Project with his solo works. Download his album "I LOVE MY DOG" (Production by Dana T) to hear his
take on experimental minimalist jazz. These are short sound vignettes that baffle. Most open as a
repeated arpeggio sax melody, they are busy but soothing and the sound of the horn mixes well with the
sound of a breath or the clap of the pads on the instrument. The pattern changes as the songs
crescendo, usually introducing squeals that act as substitute vocals_
Finally, the popular Summer of the Arts Friday Night Concert Series will feature two of our newly added
Local Music Project artists: Brooks Strause and Elizabeth Moen on July 24. Check out Brooks Strause's
"Acid Casual" for a sampling of what to expect at his performance. There's a darkness to this indie rock
and songs veer from the booze -tinged swagger of, say, Tom Waits ("Lover Be Still") to danceable house -
party psych rock ("Fell Secrets"). When you first hear Elizabeth Moen's voice on the opening track to her
self -titled album you'll know you've uncovered a gem that you'll be coming back to. hlervoice is a
powerful instrument and versatile, It leans towards a roots folk/country sound with a bluesy edge on
this album but she could easily pull off a traditional top 4fl Adele-esque hit if she cared to go that
direction. Check out "312 E. Market" for a lovelorn tale set at George's as sung by Fiona Apple.
Stop bythe Info Desk on the second floor orchat with us online at icpLorg/ask for more informatlon
about downloaded these orother albums. Stay tuned later this summer as we expand the Local Music
Project to all residents of Johnson Countyl You can thank your local musicians for participating by
downloading their albums and heading out to see them perform.
fiq 201B Ca6chillp munNkrunoncoda
Agenda Item 6F-1
The Daily Iowan
4 Jumn2 m6
wda ❑i A, a0,2016
CATCHING AN UNCOMMON CODE
L9ull%esw®
By Hannah adamson
hanna hadam son Ru I owa.edu
Every Wednesday, a group of teenagers gather around computers and work on special projects —
learning the basics of todirig and computer science.
The free program We Can Code offers weekly Classes for kids from seventh to 12th grade.
With the closing of a velunleer-run Cad ing program, Coder Dojo, Brlan Viner, an Iowa City Public
Library librarian wow spedaiixes In teen services, had been looking for ways to start a newcoding
progra m directed toward teens -
"There were questions from parents and questions frpm teens on if we would ever be able to offer
something again; Weser sold. "its something that I fed is Important. to expose teenagers to
computersdence beau m they might not have that opportunity. Its baskalty an Introduction to
computerscience and potentially the beginning of a career In programming of so me kind."
When Peter Haugen, the director of We Can Code, had plans in started such a program, he
approached Ysser in Mardi with an Idea for a coding program for mid ale. and hlgh-school
students.
AfW previously working for a few startups, Haugen decided he wanted to return to his physics
background and ghre back to his hometown of Iowa Clty by applying his knowledge to a younger
audience -
"Once I described my intent and what kinds of things I couid bring to the table, they were fairly
excted to get started," 1-laugen said.
The class loosely operates with each student pursuing her or his own personal project throughout
the summer. Students can write down questions on sticky notes, and Haugen will answer In detail
the following week.
He said he hopes they will be able to find a way to continue the program in the fall.
Besides keepingtratk of students and their progress, helping students get excited about Coding
an d overcoming the fear of mistakes has also proven challenging for Haugen.
After a certain point, [here's a momentum that carries them through and helps them fled new
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Agenda Item 6F-2
challenges to apply themselves to." he sald.'But getting them started, Irs difficult to go from zero
to self -gulled. And thatrs the part that requires the most nUnUFIrV
DwpN these challenges. seeing the students learn From their mistakes and become unafraid of
making mistakes has been extremely rewarding for him.
9 like seeing people coming back and seeing them grow; he said.
Aille Smith, the adult and teen services Intern at the library, volunteers at We Can Cade by helping
students talk through their coding problems.
Asa volunteer, $mlth said. she is extremely happy the average number of lemale students tend to
match the number of male students who attend the class.
Smith said the number of young women attending the class Is much higher than the number of
women professionals working in technology, 3 percent.
'Seeing how gender -balanced this group 'Sr and has been from the beginning, has been really
encouraging," she said.'We hope to be able to create this as a safe space."
Isaac Fletcher, a student attending We Can Code, said he one daywants tewark on 3D projects and
videogames that are less restricted, and that this program has helped him.
"Its helping me learn the mistakes Vm making and howto fix them; he said.
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New technology hub in Iowa City moving Forward I The Gazette
Agenda Item 5F-3
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New technology hub in Iowa City moving forward
Federal, state "rants make collaborative space gt}ssible
UrrraYReed Umvers+ty of lcwd
Ju13, 2016 at 8:54 pm I Prim View
Mitchell Schmidt IOWA CITY —The people trying to create a collaborate
7ho Gaxerfe hub for budding entrepreneurs in Iowa City say
$800.000 in federal funds will make the plan a reality-
'. ao•-,i9iius .rom Mitchell
Daniel Reed, vice president for research and economic
developmeni at the University of Iowa, said the grant
from the U.S. Commerce Department's Economic
Development Administration —approved in late June --will help fund renovations to the
13,000-square-foot downtown space planned for the MERGE project.
http:llwww.thegazette.cornlsubj ectlnewslgovemmentliocaUnew-technologhy-hub-i n-iowa-ci... 7/5/2016
New technology hub in Iowa City moving Forward J The Gazette
Agenda Item 6F-4
'We have ali the pieces in place. We're ready to roll so expect to see bids and contracts go out
for renovation," he said.
Reed said work could begin later this summer on MERGE, which is a collaborative project
between the Iowa City Area Development Group, the city of Iowa City and the University of
Iowa.
In addition to the federal grant, MERGE also received a $1.5 million grant eariierthis year from
the Iowa Economic Development Authority for the purchase of 3-D printing and related
equipment. Reed said the Ui at" is making direct contributions.
Iowa City owns the space destined for MERGE — the former Wedge pizzeria space in the lowa
City Public Library.
ICAD late last year signed a four-year lease— $24,000 a year for the first two years and
$30,000 a year for the final two years — with the city for the space.
The office will have co -working space for up to 30 people plus 18 private team offices and
conference and event space.
But what exactly is MERGE?
Reed said MERGE will be a co -working space and prototype lab geared to entrepreneurs in
tech fields. The collaborative spacewill bring together Vl students and facully with coders,
developers, engineers, 3-D designers, program writers and entrepreneurs in tech -based fields.
The goal is to create such items as biomedical devices and high -precision prototypes.
We ready view this as a real opportunity to bring all the players together," Reed said.
MERGE will be ccnnected to similar hubs at Iowa State University and the University of
Northern Iowa -
The MERGE space already has become the new home for ]CAD s Co -Lab, which had become
cramped in its former home at 316 E- Court St.
"We envision there to be programming, pitches, competitions, classes, meetups, mentorrng and
collaborative opportunities happening day and night in the space.' ICAD president Mark Nolte
said in a Statement. 'This is an amazing opportunity to help create jobs and expose mcre
people to the potential of entrepreneurship and technology."
Give us Feedback
Hsvu you found not error oramission is our reporting? Iell us Irere.
Do you have a story idea we should look into? Tell us here.
http:llwww-thegazette.comJsubjectlnewslgovernmentllocatlnew-technologhy-hub-in-iowa-ci.., 715/2016
Libraries in care homes can improve residents' mood and memo... https:J/www-theguardian-com/society Agenda Item GF-5
guardian
Libraries in care homes can improve residents' mood and memory
Shared read ng n grdups reduces isolation and can tralrsfonn the lives even of residents with. dementia
Norman Miller
T,cdar 7line Znla 1nn0 n1T
hadnt expected agroup of women in their 709 in library to be so boisterous. Nora has recited a ribald verse about a well-known current
politician, with bright-eyed relish, while A offers wry self mockery at her continuingfaflure to hnlsh war and peace. Barbara is happy to share
her passion for reading with landred spirits. "You lose yourself in abook ; she says, explaining haw literature has helped her through hard times
in old age.
We are sitting in a bright space at Mayfk wer Court residentlat care home in Southampton, where one long wall of the modem building is covered in
bookshelves cornauung a diverse setection of titles. 71tey are catering for a clientele who dearly enjoy contemporary biographies and thoughtful
non•finion as well as navels - IdAefical yams being a particular favourite. The well-read womca also draw me into a lively discussion of subjects
ranging from ancient history to romtemporary sexual politics, alongside Eterature.
A wvw rrg number of Care homes are discovering that libraries and reading groups can transform the lives of their residents, including those with
dementia- Residents at MayRower Court can join the reading group which meets every Tuesday morning in the library.
Former librarian and resident. Pat Marton, nos the reading group, "Readingiaa fantastic way to encourage the group to keep mentally active and
engaged." she says.
It Is view shared by Nicola Toomer, a manager at the home. the h1nary is a fantastic mom real area, which is well used- Reading encourages
residents to use their imagination and also provides a point of discussion - sornething retirees can feel they have last,' she says.
Anchor Housing, which runs Mayfi w r Court, and is England's largest not -for -profit pro vtder of housing and cafe for older people, has been
prorrmting reading groups For its Tesidems For more than a decadr.
Research published by the centre for research into reading, literature and sodety[CAW at the 'University of Liverpool has found that while arty
reading helps sharpen the minds oFolder people, shared reading in groups offers particular benefits. Almost 90% ofpartidpants reported uplifted
mood, better concertuatton and better long- and shot -term memory.
Other benefits include reduced levels of agitation, while older people's sense of epnnMrA mess to a wider community was also improved by taking
part in rodinggoups. Padidpantsujdthey gain insights into their own Edentity, as well as the world view ofethers, brut it Funny? We oarne in
with nothing and go out with atithese thoughts," says one reading-grouymemher living withdementia, who took part In the researdr.Acpordiag to
further studiesrownisswo d by NHS North West, poetryseems particularly beneficial. Its 2014 report, Read to Cz , Focused QA"lryfgrresding
groups - particularly for people living with dementia. It found that poetry engaged emotions and triggered manpry, while the compressed and
intense languageoffered animmediacy and impact different to prose. As part oCthe reseach,parecipants - even with those with severe dementia -
were prompted to recall poetry learned by heart at school.
Philip Davis, professor of literature at llverpool University is director of Ails and adirector of the award -winning LLverpool•hased dWrity, The
Reader, which aims to connect people through shared reading and to establish it as non -medical intervention for people with diagnosis of
dementia. He sees the artive natwe of shared reading in groups as different to reminiscence therapy, which takes older people hack in their minds
using objects from the past.
"R is a more dynamic awakening -the thoughts seern fresh" he says.'Penple find them coming to mind in relation to new things they have never
readberore^
It isnt just the elderly readers who benefit. The Reader has Found raze home staff reporting that residents require less medirareon after reading
groups because they are happier and more relaxed. Reading groups also give staffa way to get to know residents better, gauurrg insights into their
lives and 1ntere5t5-
Others gain tan. Families are brought closer together through the common derwruirwtor of literature, even where dementia has prev[ously created a
guff. Relatives report leer ring new things about their family member or Friend through talking about what they have read.
And chitdnen's books are provided it many Gaze hmne libraries as a way to build - o rebuild - a bond anoss the genesatlens. The residents at
Mayllowm Court confirm that they take one of the chitdren's titles from the shelves to read to their grandchildren when they visit.
The Reader has published a cumber of anthologies of prose and poetry for reading aloud to someone you care for. On the publication of its first
anthology, called A little, Aioud, staff member Katie Clark recounted a visit to xho na whereshc was warned not to approach one aggressive
resident. Clark, however, sat dowrimil reacher apmm. She recalls: 'She relaxed back in her chair, went very quiet, and at the end said, stiaighr
away. Iread another'"
Mode features
Topics
Older people Social care 1.1brarles
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Agenda Item 1OA-1
Bettendorf
>� public Library
Inhxmation Center
r
2950 Learning Campus Drive • P,O. Box 1330 • 8ettendorr, Iowa 52722
General
July8,2016
563.344.41 75
AdminisfraU06
Susan Craig, Director
Iowa City Public Library 553.344.4177
1235. Linn St. Facsimile
Iowa City, IA 52240
563.344.41�5
Dear Susan, iCPL Board and Staff,
On behalf of the Bette nd orf Public Library Board of Trustees and staff, please accept our thanks for your
recent letter of support following the water emergency which occurred at our library on May 20, 2016.
The messages of support we received from you and other colleagues from across the state were
encouraging, especially during the days immediately foifowing the event.
Although water emergencies are never easy within a library environment, we were fortunate to have
received exceptional support from our City Administration, City Departments, community, staff and
patrons, which resulted in a rapid reopening of the majority of the library's public space -son May 31,
2016- While meeting moms, administrative offices, staff workspaces and the library's main entrance
remain temporarily closed for repair, the majority of the public floor and all library services and
collections, are open and available for public use. Summer Reading Program started on -time and
without interruption, with program enrollment and participation on -pace with what we typically
experience in an average year. .
we have some construction work to complete in the coming months, but we deeply appreciate the
gesture of support and offer of assistance we received from you, your library trustees and staff.
With Gratitude,
Susan Mannix, MLS - Director
BettendorfPublic Library Information Center
2950 Learning Campus Dr.
Bettendorf, IA 52722
(S63) 244-4183
smann ix0 betters do rf. c rg
A zoom- n of Pe C" of MmMd1 .
e-mail; Infobltl4Qlibby.rV$Jib.il.us hitp:llwww,bettendorflibrafycofn
MasterCard Report
Agenda Item 11A-1
0&-Jul-16
Vendor
Dept
Expense •Description
Amatrnt
Ar[uCut
10553152
469320
Miscellaneous Supplies
$147A0
Adobe Systems Incorporated
10550140
444080
Software Repair & Maintenance Services
$23.97
Amazon Marketplace
10550140
455120
Mist Comp Hardware
$679.55
IAmatonxom
10550140
455120
Misr, Comp Hardware
$648.20
Amazon.com
20550420
469320
Miscellaneous5upplies
512,99
Amazon.cvm
IDSSD420
46936D
Food and Beverages
512,80
Amazon.com
10550152
469320
Miscellaneous Supplies
$331.22
Amazon.com
1055DI59
455090
Paper
$63.12
Amazon.com
10550159
469320
Miscellaneous Supplies
$99.50
!Apple
L0SS014D
444080
Software Repair & MarntenanceServices
$99.00
Art Mission
10550520
477150
Art Reproductions
$1o0.D0
:Art Mission
10550220
477150
Art Reproductions
$2,192.32
BlickArt Materials
10550152
469320
Miscellaneous Supplies
$116.67
Bread Garden
10550151
469360
Food and Beverages
$22A6
Bruegger's Bagels
10550110
469360
Food and Beverages
$3.99
Crazy Egg
10550140
444080
Sohware Repair & Malntenance Services
$588.00
CVS
10550152
469320
Miscellaneous Supplies
$9.98
Demo
10550121
469320
Miscellaneous Supplies
$3,857.96
Hobby Corner
1055022D
477020
Soaks (Cat/Orc)
$549,75
Hy-Vee
IDSS0151
469320
Miscellaneous5upplies
$19.7$
lnvittus RediinA Fitness
10550220
477020
Books jCat/C9rcj
$29.95
itunes
10550520
477350
Onllne Reference
$109.70
Little Bits
10550110
469320
Miscellaneous Supplies
$368.90
New Pioneer Coop
10550110
469350
Food and Beverages
$19,13
Ninite.com
10550140
444080
Software Repair& Malntenance Services
$600.00
IOffice Max
I0550320
455010
Printing or Graphic Supplies
$670.01
Office Max
141550140
455010
Printing or Graphic Supplies
584,69
'Office Max
105SO140
469320
Miscellaneous Supplies
$35.40
office max
10550159
469320
MimellaneousSupplies
$96.20
OffiteMax
10550110
452010
QffiteSupplies
$44,39
office max
10550110
455D90
Paper
$116,48
Panchero's
1055DISI
469320
Miscellaneous Supplies
$20,00
Panera
10550152
469360
Food and Beverages
$40.55
Paypal
10550140
444080
Software Repair & Maintenance Services
$20.50
School outfitters
I055DI21
469320
M1scelloneousSupplies
$447.57
STEM Fruity
I0656152
469320 1
Miscellaneous Supplies
$368.42
Agenda Item 11A-2
vendor
Dept
Expense
Description
Amount'
Stemfinity
10550110
469320
Mi5[ellaneowsSupplies
$649.80
Wal-Mart
10550152
469320
Miscellaneous Supplies
$180.57
Wal-Mart
10550152
469360
Food and Beverages
$109.73
Grand Total
$13,580.25
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