HomeMy WebLinkAbout09-22-2016 Library Board of Trusteesapt IOWA CITY
PUBLIC LIBRARY
123 S. Linn St. • Iowa City, IA 52240
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BOARD OF TRUSTEES
AGENDA
S:00 }gym — 2n° floor Board Room
September 22, 2016
Jay 5emel, President
Diane Baker
John Beasley
Janet Freeman, Secretary
Adam Ingersoll
Thomas Martin
Robin Paetxold
Meredith Rich -Chappell
Monique Washington, Vice -President
1. Call Meeting to Qrder.
2. Public Discussion,
3. Approval of Minutes.
A. Approve Regular Minutes of Library Board of Trustees August 25, 2016 meeting.
B. Approve Minutes of the Special Meeting of the Library Board of Trustees of September 7, 2016,
4. Unfinished Business.
A. Bookmobile Update.
Comment: An update on the bookmobile will be provided.
B. Bookmobile Consulting Contract.
Comment: Consider and approve hiring bookmobile consultant for construction phase-
5. New Business.
A. FYI$ Budget Request.
Comment: City estimates are included. Specific project -related budget requests are completed and
there will be a general discussion of the FY18 operating budget request.
B. ICN Service.
Comment : Staff propose changes to ICN meeting options in Meeting Room D.
6. Staff Reports.
A. Director's Report.
B. Departmental Reports: Adult Services, Community & Access Services.
C. Business Office Report.
D. Facilities Services Report.
E. Development Office Report,
F. Spotlight on the Collection.
G. Miscellaneous.
7. President's Report.
8. Announcements from Members.
9. Committee Reports.
A. Foundation Members. The FY2017 Memorandum of Understanding between the Friends
Foundation Board of Directors and the Iowa City Public Library Board of Trustees and FY17 Friends
Foundation budget.
10. Communications.
21. Disbursements.
A. Review MasterCard Expenditures for August, 2016.
B. Approve Disbursements for August, 2016.
12. Set Agenda Order for October Meeting.
13. Adjournment.
ahk IOWA CITY
�jw PUBLIC LIBRARY
Iowa City Public Library
Meeting Agendas and Other Significant Events
SEPTEMBER 22, 2016
OCTOBER 27, 2016
NOVEMBER 17, 2016
Budget Discussion
Budget Discussion
Policy Review:
601: Collection Vevelopmenf
Departmental Reports: AS, CAS
Policy Review:
815: Internet Use
Departmental Resorts: AS, CAS.
Review is, Quarter Goals/Statistics
Departmental Reports: CH, GLS, IT
OTHER: 10113.14:
ILA Annual Conference Dubuque
DECEMBER 15, 2015
JANUARY 26, 2017
FEBRUARY 23, 2017
Policy Review:
Review 211' Quarter GoalsiStatistics
Appoint Nominating Committee
Bat: Circulation at Materials
W2 Confrdentialify
$ month Strategic Planning Update
Set Hours for Next Fiscal Year
Departmental Reports: CH, CLS, IT
Policy Review:
Policy Review:
705, AfarWng & Recognition
512: Hours of Service
OTHER: 12J9: Inservice Day
Departmental Reports: AS, CAS
Departmental Reports: CH, CLS, IT
MARCH 23, 2017
APFIL 27, 2017
MAY 25, 2017
Appoint Committee to Evaluate Director
Meet as Members of Friends Foundation
Election of Officers
Policy Review:
Review 31d Quarter GoalslStadstics
Departmental Reports: AS, CAS
702, Library Programs
703: Cable TV Programming
Policy Review:
501: StatementolAvthority
Departmental Reports: AS, CAS
502: Personnel
503: A dmiWCon fidenlial Benefits
President Appoints to Foundation Board
Deklaartmerrial Reports: CH, CLS IT
JUNE 22, 2017
JULY 27, 2017
AUGUST 24, 2017
Director Evaluation
Review Board Annual Report
Review Annual Staff Repvd
Develop Ideas for Board Annual Report
Adopt NOBU Budget
Departmental Reports: CH, CLS, IT
Departmental Reports: CH, CLS, IT
Strategic Planning Update
Departmental Reports: AS, CAS
OTHER: Annual Board Dinner
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Agenda Item 3A-1
IOWA CITY
4 PUBLfC LIBRARY
123 S. Linn St. •Iowa City, IA 53240
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BOARD OF TRUSTEES
Minutes of the Regular Meeting
25, 2016
DRAFT
Members Present: Diane Baker (in at 5:06 pm), Janet Freeman, Adam Ingersoll, Thomas Martin, Robin
Paetxold, Meredith Rich -Chappell, Jay 5emel, Monique Washington.
Members Absent: John Beasley.
Staff Present: Maeve Clark, Susan Craig, Kara Lagsden, Anne Mangano, Patty McCarthy, Elyse Miller,
Brent Palmer, Angela Pilkington.
Guests Present: None.
Call Meeting to Order. President Semel called the meeting to order at 5:02 p.m.
Public Discussion. None.
Approval of Minutes.
The minutes of the July 28, 2016 Library Board of Trustees meeting were reviewed. A motion to approve
the Minutes was made by Ingersoll and seconded by Washington. Motion carried 710.
Unfinished Business.
Bookmobile update. RFP bids were due at 2:30 pm on 8/24/16. There were six bids, ranging from
$233,000 to $344,000. Craig said the lower three bids are close to our price range, the top three bids are
too high. A meeting has been set for Monday (and Tuesday, if needed) to discuss the bids. Craig,
Logsden, Michael Swendrowski, our consultant, Dan 5triegel, City Equipment Superintendent, and Mary
Michel, City Purchasing Agent, will attend. Bids will be evaluated and a vendor will be selected. If there
are items in the proposal that need to be amended, this will be negotiated with the winning vendor.
5emel asked if a member of the Board needs to be on the Committee. Craig said it was not necessary.
Semel asked how important the cost of the bookmobile will be in determining the winning bid. Craig
explained hypothetically how points might be awarded. Semel asked about the specifics of the Special
Meeting. Craig said the preferred vendor is chosen, the price may be negotiated, and the Board will
approve the contract. [Note: Correction: The RFP document with specifications serves in lieu of a
contract. A purchase order is issued based on the RFP] The special meeting is tentatively set for 5:30 so
members travel get to the library after work. Craig said much bookmobile work is going on internally,
too.
Agenda Rem 3A-2
New Business.
Library Annual Report. Craig said the Director's report hits the highlights of what transpired during the
year. Craig explained our eCollection growth is directly related to the number of items we have in the
collection. Paetzold asked about the increase in Help Desk statistics. Logsden said staff were reminded
to enter statistics regularly.
Library Board Policy #101. By -Laws. This is a regularly scheduled policy review. Craig said the most
significant change is the removal of "in person." Board members have participated in Board meetings
electronically and telephonically since the City Attorney approved this form of participation. This change
formalizes it A motion to approve the By -Laws with the suggested changes was made by Rich -Chappell
and seconded by Martin. Motion carried 8/0.
Staff Reports.
Director's Report. Craig asked if anyone felt a new openness on the second floor. Martin said he did.
She said light now streams in from the windows across 54" shelves instead of 90" shelves. We removed
back files and moved the manga, graphic novels, and comics out of the Nonfiction collection and
located them together across from Young Adult Fiction. Craig described the series of ongoing events at
the library to commemorate the 5hakes.peare Folio's month -long visit to the UI from the Folger Library.
1CPL will show a series of six movies, present stage fighting for teens, and at the Farmer's Market on
9/10 there will be two programs on how herbs and flowers were used during Shakespeare's time.
Children's Services are presenting many programs as well. The Ul will be doing a lot of programming in
conjunction with the visit. Craig said The Folio will make an appearance in one library in each state and
we are quite lucky to have it here in Iowa City. There are strict guidelines for the receiving library; no
one may touch the folio. Martin asked if there is a website that has all of this information, Miller will
provide this to Board members.
Craig said ICPL has three special programs to draw attention to the Cyrlo-Cross World Cup and educate
Americans about Cyclo-Cross. ICPL will show For the Love of Mud on Tuesday, 9/6 at 7;00 pm; U[
Professor Steve McGuire will talk about bike fabrication and design on 9/14, and Dr. John Meehan, the
Jingle Cross Cyclo-Cross Promoter and Race Director, will stop by 1CPL to give us all the details on 9/20.
Baker said hosts are still needed to open their homes for the riders and support teams on 9/24/16-
September is Get a Library Card month. Washington asked about our library card statistics. Craig said
we were at every elementary school on ice cream social night and issued 100 cards.
Departmental Reports:
Children's Services. Pilkington said the library will open an hour early on Saturday, 9117, for children
with autism. This provides a less hectic environment than during regular hours. Darrin Crow has
experience doing programming for autistic children and he will perform for the group and then again at
the regular program later. The North Liberty Community library expressed interest in participating, too,
and theywill have a special time for autistic children in October. Washington suggested we get in touch
with UI Child Psych.
Collection Services. No comments_
IT. No comments.
Agenda Item 3A-3
Development Office. McCarthy said the year for the Friends Foundation ended better than anticipated.
The Development Office is working on the meeting packet for next week's first FY17 Friends Foundation
Board meeting. There is a sale on the audio Great Courses in The Book End. Tomorrow The Book End
will have a special on baby books. MidWestone begins its second decade of support for the Library by
holding its annual book drive for The Book End at all Iowa City, Coralville, and North Liberty bank offices
during September.
Spotlight on the Collection. No comments.
President's Report. The State Library Town Meeting will be in Coralville on October 4 and the Iowa
Library Association OLAy Annual Conference is 10/12-14/16 in Dubuque. If you are interested in
attending, Miller will send links and take care of registration. Freeman asked what the Town meeting is
like. Craig said State Library staff do the programming and it is primarily for smaller libraries that may
not be able to afford to attend larger meetings_
Ingersoll wondered if libraries are going to be multi -media centers in the future. Craig said this is hard
to say. She believes books will be here longer than the life of our new bookmobile. Logsden said the
economy drives library use to some degree and one reason circulation is down the last two years is the
economy has recovered. Now people can afford them and are buying them again so book sales are up.
Sales of ebooks have flattened out nationally, Craig said and audio recordings are now trending up.
Publishers are offering items in digital format Semel said the consultants identified that Iowa City
people like to read print books. Paevold believes these trends and patterns were identified by the
consultants. Craig said people have been talking about the decline of books for 20 years. She believes
the access the bookmobile will provide will drive up book use. Rich Chappell asked other public libraries
are having the same experience. Craig said this is a national trend. Semel asked about providing more
computer help; Craig said last year we began circulating laptops. Statistics show that all ages and all
parts of Iowa City have checked out the laptops. Staff help people every day on all of our computers.
The print reference collection has totally been affected by technology since the internet, Clark said we
provide classes at all levels during the week for the community, we also have On -Call Tech Help, which
responds to a patron's immediate need in the library. Freeman feels the small decline in circulation has
been offset by other things we offer. Craig said the Self Checkout machines provided an opportunity for
staff to do other things. Ingersoll said in the business world looking more years out is customary, Craig
said in the public sector we try to be ahead but also maintain collections and services for people who
are slower to adopt new things.
Paetzold noted we missed the DO report and President Semel went back to that agenda item.
Announcements from Members. Martin said there are two openings on the State Library Commission
and encouraged others to serve if they have the time. Paetzold reported she is on the University
Libraries Committee. Craig appreciates the collaborative relationship [CAL is developing with John
Culshaw, University Librarian at UL
Committee Reports.
Foundation Members.
3
Agenda Item 3A-4
Communications. None.
Disbursements.
The MasterCard expenditures for July, 2016 were reviewed. A motion to approve the disbursements for
July, 2016 was made by Martin and seconded by Rich -Chappell. Motion carried 8/0.
Set Agenda Order for September Meeting-
FY18 Budget.
Adjournment. A motion to adjourn the meeting was made by Martin and seconded by Freeman.
Motion carried 8/0_ President 5emel closed the meeting at 5:58 p.m.
RespeCOully submitted,
Elyse Miller
Agenda Item 3B-1
QW,* IOWA CITY
4§0e PUBLIC LIBRARY
123 5, Linn St. • Iowa City, IA 52240
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BOARD OF TRUSTEES
Minutes of the Special Meeting
September 7, 2016
DRAFT
Members Present: Diane 8aker, Janet Freeman, Adam Ingersoll [by phone], Thomas Martin. Robin
Paetzold, Meredith Rich -Chappell, Jay Semel, Monique Washington.
Members Absent: John Beasley,
Staff Present: Maeve Clark, Susan Craig, Kara Logsden, Elyse Miller.
Guests Pre nt: None.
Call Meeting to Order. President Semel called the meeting to order at 5.30 p.m.
Bookmobile Purchase: Semel asked Craig to make a brief presentation about the bookmobile. Craig
said the purpose of the meeting is for the Library Board of Trustees to approve the issuance of a
purchase order for a bookmobile. The review team consisted of Craig, Logsden, and Can Striegel.
Michael Swendrowski, our consultant, wrote a letter of recommendation suggesting we approve
Summit Bodyworks (Summit) as our vendor. Attached to Craig's memo is a page from the actual RFP
delineating Summit's price structure. Craig's memo outlines the bookmobile base price plus alternates
the Library would like to include; 2 carts, 4 sets of windows, a solar panel system, video surveillance, and
a wrap for the vehicle. These add-ons total $18,876. The total for the bookmobile (base price plus
alternates) is $252,143, right in the price range we envisioned at the beginning of the process.
Martin asked if these alternates need to be added to the other bids, which would increase those bids as
well. Craig said these were included in other bids, too. Craig said the cost Summit proposed for the
add-ons were in the ball park with the other bidders. Craig said we wrote a good RFP and even the
consultant did not understand why the highest bid was so much higher than the others, in response to
a question by Freeman. Craig said it may be the vendor did not want actually want the bid but there is
no way to know. Martin asked about Truck Country in Cedar Rapids. Craig said they have never built a
bookmobile before. Freeman asked if it was difficult to identify a winning vendor from the lower bids.
Craig said the same build out company was being used by the other two lowest bidders. Freeman asked
if price was the most important factor. Craig said price was the determining factor. There were vendors
that could build a fine bookmobile, but Summit will do it for $100,000 less, Since the end product was
the same, we selected Summit. In response to a question about how items were weighted in
Agenda Item 36-2
determining the winning bid, Craig said 25%was given to price, 15%for references, 40% for meeting
the RFP, and 20%for delivery date. Logsden said there was a big range in delivery dates.
A motion to approve the issuance of a purchase order for Summit Bodyworks of Commerce City,
Colorado to build a bookmobile for the Iowa City Public Library was made by Martin and seconded by
Paetzold. The motion carried 8/0.
Adjournment A motion to adjourn the meeting was made by Baker and seconded by Washington,
Motion carried 8/0. president 5emel closed the meeting at SAG p.m_
Respectfully submitted,
Elyse Miller
Agenda item 48-1
' W� I0WA CITY
PUBLIC LIBRARY
123 S. Linn St. • Iowa City, IA 52240
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TO: Library Board
FROM: Susan Craig, Director
Nara Logsden, Community & Access Services Coordinator
DATE: 5eptember 13, 2016
RE: Bookmobile Consultant, Construction Phase
We initially signed a contract with our bookmobile consultant to assist us with the preparation
of the RFP and review of the responses. We are now asking you to approve a contract
(attached) for the final phase —construction.
The consultant is fully versed in any construction issues that may arise and will visit on -site to
inspect the vehicle. We feel his continued presence will contribute to the overall quality of the
vehicle and Insure that it meets our specifications.
Funding has been approved in your NQBU budget for miscellaneous bookmobile project
expenses that will cover this contract.
Agenda item 411-2
C..ryrr, -• . 1. LC
September 13, 2016
Kara Logsden, MA
Community and Access Services Coordinator
Iowa City Public Library
123 South Linn Street
Iowa City, IA 52240
Dear Ms. Logsd en,
`Your pnrtnpr for the rood ahead?"
Thank you for your continued Interest in SVS for your bookmobile consulting needs. Based on
on your request, I am pleased to provide the following proposal for a package of services to
professionally manage and inspect your new bookmobile project.
Please feel free to Contact me directly anytime at 262.679.9096 or
rnswendrowskiPveIn ides uccess-corn with any question or comment, and thank you again for
considering SVS as a partner during your bookmobile purchase process.
I sincerely look forward to the opportunity to serveyou and your team.
Sincerely,
Michael Swendrowski
❑resrden r - 5pevaf ry vehicle Services LL C.
Charrman - rtimerrcan [+bmryA5s iafrvn, Svbcvmmife a vn Bcvknwbdl (past
$yard Member - Assptiotion of Ovtrtach S Vookmade Services
eowd Member - Mobile Health CflnKs Neiwofk
Cv-author—One the Road with OvtreathWbrarW Unlimited .7"W
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muskegn, w4wwsi" 53150-8170 usa
pltckp-a6s. C79.9095
FACSI MILE: 162.457-4974
VEHICLESUCCESS.com
Agenda Item 4B-3
Proposal for Consultant Services
Forthe
Iowa City Public Library
Project
Bookmobile
Proposed by:
Specialty Vehicle Services, LLC.
W 196 58406 Plum Creek BWd.
Muskeeo, WI 53250
Pi 1262) 679-?W6
F: V 62) 457-8170
M! 1262) 530-1397
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Agenda Item 48-4
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Organization, Credentials and Experience
Specialty Vehicle Services, LLC. ("SVS") is an independent team of qualified experts in the field of
Specialty Vehicle consultation, design and management. The project leader for this project will
be Michael Swendrowski, former Chairman of the American library Association's ("ALA")
Subcommittee on Bookmobiles, and a 30-year+ veteran of the speciahy vehicle Industry with
special focus on Bookmobiles and other technologically advanced vehicles.
Michael has performed various duties and lab assignments within the United States and
throughout the world. He has worked for multiple Specialty Vehicle manufacturing companies
holding positions of- production worker, electrical department supervisor, engineering manager,
sales manager, and director of operations, and now founder and president of Specialty Vehicle
Services. His last position, as director of operations, was with the largest Bookmobile
manufacturer in the country, rendering him exceptionally qualified for this type of outreach
project.
Michael's experience within the Specialty Vehicle industry has also included the development
and manufacture of many projects. Some of the more notable projects include' super -compact
mobile mammography units, unique and successful mobile marketing units, rapid -deployment
mobile emergency cellular repeater sties for China's telecom ministry, touch screen controlled
surveillance platforms for the US government, military communication units, international
airport mobile command posts, and satellite uplink downlink connected public information
u nits.
Many of the other hundreds of vehicles Michael was involved with included: bloodmobiles,
NASCAR racing trailers, mobile DLH units, tactical response vehicles, medical and dentistry
clinics, mobile education units, and many others.
On top of the real -world education Michael recelved during his long career, Michael has
continued his formal education to include business management and electronics design aspects.
During his manufacturing career, Michael gained extensive working knowledge of mobile
eiectrical systems, metal fabrication, woodworking, upholstery, painting, and equipment
sourcing. This well-rounded education and experience was all integrated to allow the formation
Of SVS.
Today, SVS Is the foremost leader in the field of specialized vehicle consultation, design,
management and inspection, and Michael is a well -recognized, respected and proven consultant
to bookmobileand outreach communities worldwide.
P,r�ro 3 oft
Agenda Item 48-5
Firm Information
SVS is a professional firm established In 2002 and headquartered in Muskego, WI. Additional
associates are located throughout North America and enlisted as needed as sub -contractors.
The business is structured as a Limited Liability Corporation and defined by Wisconsin statutes
as a small business.
Understanding of the Project
We at SVS aim to assist the Iowa Public Library ["Library) In the construction of a contemporary
bookmobile to provide literacy and information based benefits to underserved populations
within its area. The team at Library is interested in professional assistance to supplement the
knowledge base of the team during this initiative, and SVS can provide its expertise and
capabilities within this field to guide this unique project from its current stage through delivery.
With the project now awarded to a manufacturer, SVS will conduct vendor relations on behalf of
the Library, provide projectivendor Inspections as contracted and generally manage the entire
construction aspect of the project. The deliverables of this project shall be completed in an
expeditious manner.
SPECIFIC 0131ECTLYL'S
1. Provide primary vendor relations and general project management services on
behalf of Library during pre -construction engineering refinement and project
construction. 5ervicea Include Initial vendor order verification, engineering
refinement oversight, and weekly progress checks (including photos as available)
during main production.
2. Coordinate and conduct a 1 day on -site "post-construction/pre-delivery" inspection
and testing at selected vendor's facility. Inspections shall ensure contract,
regulatory and quality compliance. FunctionaVoperational testing of the finished
vehicle shall also becompleted,
3. Prepare a post -construction inspection report detailing discrepancies and findings of
on -site inspections and testing.
Implementation
Construction & Inspection: Includes vendor interaction/guidance, vendor field
inspectlons/meeting (as contracted), and completed project
a nalyslstinspection.
rrugeIW. 6 • 17 rtt hl fMn MWrd Dependent on pmfie /vndsr
condllfpnsj
De livera tiles:
o Project Inspection Report (ward ondlw par docvmenil
Plylir.; r; s
Agenda Item 48-6
Fees
Costs shall not exceed this proposal without express written consent from the Library.
Accent Description Fee
Constructiun & Inspection — as detailed herein, $5,900
subtotal. $5,900
Optionoh odd4tonpl on -site vendor OR trove; castsl - $3,400/each
Terms and Conditions
• aayment WffnS are net 30.
• Q1gM7/unyr(tes vrc PiWOn US Duffersonddo not Mcfadep y oppftcabk sales or yasinrss mxr fees,
• c1Me!a OloOIedchangef to scopeof work within MkpmposW may efta"g-
Acceptance
Signawre
Prliesed twine
Date
Ttre
Fool .5 ❑ f S
Agenda Item 5A-1
�t I OWA CITY
PUBLIC LIBRARY
123 S, Linn St. • Iowa City, IA 52240
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TO: Library Board
FROM: Susan Craig, Library Director
DATE: September 14, 2016
RE: FY18 Budget Request
For your review I have attached:
• Financial report for FY16 (year just ended) showing income and expenses to all funds
and fund balances when appropriate.
• Revenue estimates — a draft from the City for FY18.
• Budget in brief summary showing several years of expenditures and FY17 budget, as
well as the request for FY18. FY18 numbers reflect City projections. Fund n umbers with
special requests attached are noted. The City has not yet projected personnel numbers
which are based on current employees, projected salary increases and benefit costs.
• Project sheets, including a Capital Improvements Project budget request.
Budget Timeline:
• September — review and approve budget request to be submitted to the City
• October —Staff enter data into City system.
• November —Director meets with City Manager, Assistant City Manager, Finance Director
and other Finance Department staff to discuss budget request.
• December --City Manager's FY18 budget recommendations are sent to the City Council —
typically late in the month.
• January —City Council reviews manager's recommendations, hears presentations from
department heads.
• March—FY18 budget approved by Council, sent to State.
• July—FY18 NOBU budget approved by Board.
Comments
We have full funding for bookmobile expenses in the FY17 budget and just continued them into
FY18. There is uncertainty in our estimates until we're in operation and can see actual
expenses. There is no increase requested in personnel, however a new hourly employee pay
plan takes effect January 1, 2017 due to the new county minimum wage. This will be in effect
for the full Fiscal Year 1$. 1 will send out FY18 NOBU estimates prior to the meeting; you
formally approve this budget next July.
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Agenda item 5A-3
QN&W IOWA CITY
SW PUBLIC LIBRARY
FY18 Library Operating Budget Revenues Projected by City of Iowa City
Special Taxes
Library L
$891,551
Gas & Electric Excise
$12,146
C & 1 Pro a Tax Rollback Reimbursement
$25,268
Total Taxes
$928,965
Pa merit for Service by Local Governments
Johnson County
$440,949
Univqrs4 Heights
$39,763
Hills and Lone Tree
$22,831
Total Local Governments
$S03,543
Fees, Fines, Sales
Library Fines
$155,519
Vending Machine commission
$2,443
Sales of Surplus Equipment/Furniture
$2,173
Total Fees, Fines, Sales
$160,135
Rental Income
Rent
$24,000
Reimbursement of Expenses
$9,300
Total Rental Income
$33,300
Projected Total Revenues
$1,625,943
Note: Remainder of operating budget is funded from the City's general propertytax levy.
Agenda Item SA-4
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Agenda Item SA-1
HIS Budget Proposal
Project Sheet: Materials Budget
(Collection Services —Anne Mangano)
Description:
Increase the materials budget to sustain the Iowa City Public library's ability to meet the diverse needs
and interests of the coin munitythrough its collection.
Need:
The Iowa City Public library's mission is to "connect people of all ages with information, engage them
with the world of ideas and with each other, and enrich the community by supporting learning,
promoting literacy, and encouraging creativity." To meet this mission, the Library is committed to
providing a collection that best serves the community's needs and interests. Acne percent increase to
the FY18 materials budget will support a strong collection and better access to materials in the library
building, the bookmobile, and online.
Items to be funded:
Fund number Item j Amount
477020.477250 I Library materials $6,610
Description of ongoing costs:
Will be an ongoing addition to the materials budget.
Agenda Item 5A-8
FY18 Budget Proposal
Project Sheet: Upgrades to Computer Lab and Children's Room
Description
Widespread changes in patron use and availability of portable computer technology results in the need
to update the second floor Computer Lab and redesign a small part of the Children's Room.
Relation to Strategic Planning Goals
The Iowa City Public Library.,, offers ..,opportunities for enjoyment and personal growth,... actively
encourages discover, learning... offer(s) opportunities to explore diverse ideas, to exercise imagination,
and to express creativity.
Strategic plan objectives for FY18 call far beginning these facilities improvements.
Need
Ovr Computer Lab was designed in 2001 as a center for teaching people sitting at computerwork
stations in a classroom style and it has worked well for that purpose. However, today's learning often
Involves a more collaborative approach and requires additional types of specialized equipment and
software. We are still planning how to meet the angoing needs for more traditional uses as well as
provide for more innovative "maker space" options. We will be providing training and access to
hardware and software in areas that are in high demand by people who are out of school. These
improvements will complement, not duplicate, what will be available In the MERGE space. An architect
will he helping us design this space which may Include removing a wall to enlarge the Computer Lab
footprint. tt is expected that the budget will need to be augmented with NOBU funds.
Children's Services have evolved in the last Fifteen years and one constituency receiving more attention
is the "tween" ages, children in grades 3-5. We have developed and presented more programming
aimed at this older elementary age group and it has been well received. The new Teen Center does not
allow younger children, and the current Children's Room design caters to preschool and grades K-2. We
plan to reconfigure and "rebrand" the northwest corner of the Children's Room where the recently
returned materials, and tables and chairs are located. An inviting place designed with older kids in mind
will provide a space for programming as well as hangingout. Our architect is looking at this area as well.
Items to be funded
Fund Number
Item
Amount
455120
Equipment for Computer Lab Upgrade —editing, laptops, video cameras,
audio retarders, etc.
$28,OCO
47201t}
Building construction costs include possibly removing a wall, electricity,
reconfiguring existing space
$43,00
475010
Furniture
$27,00
Ongoing Expense
There will be some ongoing expense for licensed software used 1n the Computer Lab.
Agenda Item 5A-9
FY19120121 City Capital Improvements Budget Proposal
Project Sheet: Replace Carpet throughout the Building, and Public Internet Stations
Description
A multi -year project to replace carpeting and some furnishings in large areas of the Library. This request
proposes a three year Capital Improvements Projects budget request to the City.
Need
Millions of visitors have visited the Library which has been open 359 days each year since the 'new"
building opened in 2004. By 2019, fifteen years will have passed and there are major areas of the
building, both public and staff space, that need re -carpeting. In addition, we have recovered or replaced
most of the chairs in the building and replaced some tables. Otherfurniture replacement was part of the
building upgrades done in 2U12. It is time to replace the well-worn computer Internet stations, which is
a significant expense that cannot be accommodated in the operating budget. Our building has extremely
high use and the carpet is subjected to all elements brought in by feet, strollers, wheelchairs, and
bebrigingsthat have been stored outside as well as normal wear and tear. Estimates to re -carpet the
entire building at today's prices are $819,U00. There are areas where we can hold off, so I am requesting
$200,000 a yearfor three (3) years, and an additional $100,000In FY19 for furniture replacement.
Items to be funded for City CIP budget
CIP YEAR
Item
Amount
FY19
Carpet replacement
$200,
FY19
Replace furniture
$100,
FY20
Carpet replacement
$200,0
FY21
Carpet replacement
$200,OOC
Agenda Item 53-1
IZ6"ftl IOWA CITY
PUBIC LIBRARY
123 S. Linn 5t. - Iowa C€iy, IA 52240
319-355-5200 • wwW.icpi.org
To: ICPL Board of Trustees
FROM: Susan Craig, Director
Bond Drager, Equipment Specialist
Kara Logsden, CAS Coordinator
Brent Palmer, IT Coordinator
RE: Meeting Room D Changes
DATE: September 1, 2016
Staff recommend discontinuing offering Iowa Communications Network (ICN) services in Meeting Room
0 beginning March 1, 2017. The information below provides an explanation of this recommendation.
BACKGROUND
Meeting Room D serves as the Library's ICN classroom. The ICN is a state-owned distance learning and
government broadband carrier network. The ICN is governed by the State legislature through provisions
in the Code of Iowa. When first introduced, the ICN was a state-of-the-art network thatconnected
people throughout Iowa foreducation and administrative purposes.
The Library began ICN Services in February of 1999. The Llbrary is a Tier 3 organization in the ICN
structure. This means ICPL owns the wiring and hardware from the point of origination in the Library
building to the ICN Room and controls use of the equipment. Thisgave the Library theflexibiiity of
approving ordenying Incoming requests for ICN sessions based on availability of the room.
The chart below shows use of the Library's ICN Classroom after the opening of the 2004 Library building.
Fiscal Year
ICN Sessions
Average Monthly
Sessions
05
96
8
06
121
10
07
120
10
D8
232
19
D9
282
24
10
247
21
11
191
16
12
154
13
13
150
13
14
155
13
15
1 36
3
16
1 33
3
Since 1999 the ICN provided several advantages as a vid eo-co nfere nc Ing option for the Library. First, it
provided a dedicated, high-speed and connection to other sites in Iowa. It is a high-speed connection
which isgood for voice and video and the dedicated connection means the service does not take away
Agenda item 5B-2
from the bandwidth ICPL uses for other public Internet traffic. Beyond the original cost of the
equipment, and coststo maintain and upgrade equipment, there was no fee forhosting the service.
The ICN charges a per -hour per -site fee which can be passed on to the group using the ICN if the
meeting Is scheduled using the Library's ICN billing numbers. Sessions scheduled on other organlzations'
billing codes do not incur a cost to ICPL. Because the traffic does not cross the open Internet there is
also an increased level of security for state -level official business.
Safety and technology issues impacted other ICN rooms in Iowa City over the years. After 9111 the ICN
Room in the National Guard Armory was not open to the public and safety issues brought limitations to
public use of ICN Classrooms in local schools. This added more demand for access to ICPL's ICN Room.
With technology advances, Kirkwood Community College and the University of Iowa began
experimenting with alternative ways to deliver distance education that were less expensive than the
costscharged by the ICN. Kirkwood initially pursued satellite systems while the University of Iowa
investigated desktop computer systems.
WHY ARE CHANGES NEEDED?
A number of changes that have either taken place or will be taking place are eliminating the advantages
of the ICN Network.
1. Upcoming mandatory changes on June 30, 2018 in the underlying videoconferencing technology
of the ICN will force us to spend a considerable amount of money [$8,6D0—$12,000 by our
estimates) to upgrade our equipment so that we can continue to use the ICN Network,
2. Fewer sites in Iowa are keeping the service which means there are fewer sites to connect to. The
usage of ICPL's ICN Room is dropping each year (see table on Page 1)-
3. our current high level of bandwidth at the Library reduces the importance of having a dedicated
connection for video-conferen ring.
4. There is a proliferation of low-cost web -based alternatives for video-conferendng now including
Zoom (vsed by the University), Skype, Goog€e, GoToMeeting, webEx and others that are not
subjectto the limitations of having ICN equipment. These commonly -used services utilize low-
cost equipment and can connect anywhere in the world. For many of these systems, all that is
needed is a device with a built -In camera and access to the Internet.
S. The ICN Service will no longer be free. ICPL will have to pay yearly lease fees of $200Jmonth
[$2,400 annually] to keep the service, even if it is not used. Note. In the past we used the ICN as
a backup for our pubilc Internet service. we are exploring the need to keep the ICN as an
Internet Service Provider for backup Internet service, This can be done with or without video•
conferencing.
WHAT ARE OTHERS DOING?
We began researching the future of the ICN in the summer of 2015, We called Iowa Library Services who
serves as our ICN scheduler. Iowa Library Services only hosted one (1j ICN Session in their classroom in
2024, The Library scheduler said she is helping libraries schedule fewer ICN Sessions and is hearing
reportsof more use of GoToMeeting and Skype. She also said a handful of libraries have decided to have
their ICN equipment removed, including Bettendarf and Norwalk.
Decorah Public Library reports they pulled their equipment and have it stored in a closet. Removing the
equipment makestheir meeting room more usable for community meetings. Lorraine, the Director from
Decorah, said she has a Librarian from Luther College on her Board who reported Luther College
removed their ICN equipment and does not plan to upgrade.
Agenda Item 56-3
We talked to staff at Cedar Falls Public Library who said they do not plan to upgrade. Their equipment is
in a closet and they rarely use it more than 2 times per year. waterloo Public Library dropped their ICN
service in 2015 after hosting only 8-9 sessions per year. They thought converting the room into a maker
space was a better use of the space.
POSSIBILITIES
We often hear from patrons who would like meeting room space to accommodate 20.30 people at a
table. Based an patron feedback, we envision Room D as a collaborative meeting space with an
emphasis on technology- The space would be designed for facilitating collaboration both locally as well
as remote conferencing and good forworkshops where many participants will bring their own laptops or
tablets. There would be plenty of accessible plugs for charging and the ability to display or share
information from your own screen onto the large flat screen TV in the room to share with others. An
easy -to -use web camera and mics would make it easyto host a meeting with others in one or more
remote locations using common web -based meeting technology like Zoom, GoTomeeting, Skype and
WebEx. There would also be a flexible furniture arrangement. With the removal of existing fixed
equipment, the occupancy rating of the room would go from 24 to 49.
Existing features in Room o will help with transformation to a collaborative meeting space. Three floor
boxes already hold six electrical outlets. A floor box for the front podium ca n easily convert to a floor
box with electrical outlets and existing conduit should help with wiring for data connections. The room
has a nice side counterwith cabinets under that has been hidden because of fixed furniture. Use of the
room would always be free; however, just like with the ICN the patron may need a Zoom or
GoToMeeting account to utilize that communications platform and it may incurfees for use.
In our opinion, it would be better to use the money that we would spend in upgrading the lCN
equipment to convert Meeting Room D into a more col lahorat ive meetl rig space. This would enable our
patrons to utilize the space in a variety of different ways while continuing to provide basic underlying
video-conferencing service. We will be giving up a very specialized service but gaining much more ata
fraction of the cost.
NEXT STEPS
Moneyfor Room D upgrades has been allocated in the NOBU Budget. In early September staff met with
architects from Engberg Anderson to solicit ideas forfurniture and layout of the room. Staff are
investigating hardware and software to facilitate vldeoconferencing in the room. If approved by the
Library Board, the goal would be to upgrade Meeting Room D in the second quarterof 2017.
Agenda Itern GB-1
Adult Services Department Report
Prepared for the September 22, 2016 Meeting of the Iowa City Public Library Board of Trustees
Maeve Clark, Adult Services Coordinator
Great Stories pub
The Great Stories Club (GSQ organized by the American Library Association, gives underserved youth
facing significant challenges the opportunityto read, reflect, and share ideas on topics that resonate
with them. Brian Visser, Teen Services Librarian, applied for, and was awarded, a grant to attend a
national orientation workshop with other youth services staff from 75 libraries. Brian received 11 copies
of three theme -related books to use in reading and discussion groups of six to ten young adults. The
theme of the club is the positive change that reading and education can have on teens who are going
through transitions in their lives. The Great Stories Club is at Elizabeth Tate Alternative High School on
Fridays from September through December, where Brian and Jan Smith, Tate's teacher librarian, lead a
book discussion. On his first visit. Friday September 9, Brian spoke to a group of students about joining
the book club. Nine students signed up to participatel The first official meeting was Friday, September
16, and the club began reading Buck by M.K. Asante.
First Folio and Shakespeare Programming
ICPL is partnering with the University of Iowa Library for its First
Folio exhibition. The entire library Is Involved in Shakespeare-
themed programming and displays. We had a six -week film series
based an adaptations of Shakespeare plays that has been well
attended, (there is always the added draw of freshly popped corn).
Shakespeare Fighting Funl, a two-hour introduction to unarmed
combat forthe stage, a teen program led by Lukas Brasherfons, a UI
MFA student in Dramaturgy, drew a group of 20 teens. WJeen
Kennedy, Visiting Assistant Professor, UI Department of English,
shared how herbs and flowers were used during Shakespeare's time
at Farmers' Market twice on September 10. Nine people attended the first presentation, and 29
attended the second. All three books for this fall's B.Y.O.B. group are based on works of Shakespeare,
and the library will also host a book discussion of Hamlet's Dreams., the Robben Island Shakespeare
next Tuesday.
Cyclo-cross and Jingle Cross
While Shakespeare has fed our souls these past two months, we are not without action or asvolumnia
says in Corlolarnu Action is eloquence". And if action (and perhaps eloquence) is what you seek, cyclo-
cross may be the answer. Iowa City is the host of the Telenet UCI Cyclo-Cross World Cup on September
24 and Jingle Cross on the days before and after the World Cup. Not everyone is well -versed in the
sport of cyclo-cross, and in partnership with the Convention and Visitors Bureau and the Downtown
District, ICPL presented three programs on cyclo-crass and bicycling. These included the Iowa premiere
of a eyclo-cross documentary, UI Professor of Art, Steve McGuire, and bis class on designing and
fabricating a bicycle, and Dr. John Meehan, the founderof Jingle Cross, who will share the details of
both events and his inspiration for Jingle Cross.
Intellectual Freedom Festival
The 2016 Carol Spatiani Intellectual Freedom Festival coincides with the American Library Association's
Banned Books Week, celebrated every year during the last week of September. This annual event
affirms everyone's right to freedom of thought and expression.
Agenda stern 66-2
ll IOWA CITY
PUBLIC LIBRARY
Summer Library Bus Wrap-up
Community & Access
Department and Help Desk
Updare for ;CPI Board of Trustees
Prepored by Karo iogsden, Seprember2016
We had a fantastiesummer with the Summer Library Bus program, providing a total of 2,673 rides on Iowa City
Transit busses, including 1,090 rides in August. Although the program has concluded, patrons may get two free
bus passes per week year-round by presenting their Library Card at a public service desk. We appreciate our
partnership with IC Transit for this popular service many patrons depend on.
Instareview on Instagram
The Library has a vibrant following on Instagram. This summerwe had many
patrons who gave a quick review of a book and tagged it Nicplinstareview.
Two outstanding reviewerswere rewarded with a Prairie Ughtsgift card. The
June winner was the Southeast Junior High Library t@sejhlibrary).The photo
to the right was taken at the presentation of their reward. The response?
'More books for students!"
Customer Service Improvement- Claim of Return Response
Each day the Library checks in thousands of books, videos, and other Library materials, we have a well -trained
group of Volunteers (who check in print materials) and Pages (who check in non -print materials), all trained with
an emphasis on paying attention to detail. We also utilize a double -check -in system to assure accuracy. In FY16
the Volunteers and Pages checked in over 1.2 million items.
Periodically a patron will contact us about an item they believe returned but still appears on their account. We
call this a "Claim of Return." Staffasks the patron to continue to look for the item, and flag it as a "Claim of
Return," triggering a search here at the Library. In FY16 there were 260 items marked Claim of Return. Curstaff
searched for each item two times, sometimes finding it and sometimes unableto locate it. We respond to every
patron with a Claim of Return by letting them know the status of oursearch. In August we started a new system
of sending responses via eMail or printed note cif there is no entail in the patron's account). This change
automates the process and give the patron a much faster and more confidential response.
Collection Inspection Program
In July we reviewed the first six months of our Collection Inspection program where
Volunteers identify materials on the shelf that need to be repaired or replaced. The result
is many books routed to Collection Services for further inspection and decision about
replacement. The overall goal is to assure a better physical condition of the collection and
it is certainly meeting that goal. We appreciate the work of our volunteers and staff who
are making sure our collection is in a good physical condition for our community to use.
Iowa City Community School District Ice Cream Socials
Library staff were at ice cream socials at all ICCSD schools with the exception of Hills —
Angie went to Hills Family Night on September 8th. A total of 96 Library Cards were issued
asa part of thisoutreach project. This is a big endeavorfor the Library because all the
socials are held at the same time. 13 individual staff members took part in these visits to
share information about the Library. Patty McCarthy was at Hom Elementary and gets the
prize for the most Library Card applications — 241 This is a great way to kick off the school
year and reminds students, families and teachers about the great resources at the Library.
Ire Gleam Social
Card Applications
Alexander
8
Hills
2
Hoover
13
Horn
24
Lemme
6
Lincoln
2
Longfellow
3
Lucas
7
Mann
5
Shimek
6
Twain
7
Weber
6
Wood
7
social men Ia tsnngs unrary Book Home
Recently someone found a lost ICPL book on an airplane and tagged the Library in a tweet about the book.
Library staff responded and the patron mailed the book hack. when the book returned there was a celebration
on Twitter, Instagram and Facebook. The "celebration" was viewed by over 16,000 people on social media and
garnered many "likes." Library staff often enjoy a bit of social media serendipity and we love happy endingsi
Agenda Item 6c-1
BUSINE55 OFFICE ANNUAL REPORT
HIGHLIGHTS:
HR activities
Statistics
Job Study
City Committees
HR ACTIVITIES
The Business Office provides countless applications and administers tests in conjunction with
the application process all year long, before the hiring process even begins. The hiring process
starts with a job posting, and ends with a new staff person attending New Staff Orientation. In
between, there is a lot of paperwork for the federal, state, and local governments, and the
Library. Each individual spends a minimum of an hour completing these forms, and then
another hour attending a mandatory orientation which is offered monthly. In FY16, there were
17 hires, two were permanent staff, and 15 were hourly employees. In addition to the hiring
paperwork, each time someone completes their six-month probationary period, gets an annual
raise, changes departments, gets promoted, and resigns or is terminated, another Payroll
Change form (PCF) must be filled out. 119 PCFs were submitted to the City Human Resources
department this year.
STATISTICS
All kinds of statistics are kept in the Library, as documented in our quarterly and annual reports
to the Library Board of Trustees. From the number of people who come in through the gates
each day, to the number of At Home packages we mail each day to patrons who cannot come
to the library, these data help guide our services. The statistical reports are compiled and
generated by the Business Office by Jan Royer, under the guidance of Heidi Lauritzen (and
Susan Craig). This year, much effort was made to make these reports easier to read and more
understandable, but more importantly, more valuable. Measuring what we do is the best way
far us to demonstrate the importance of the library to our community and to the City. We
continually monitor our services to patrons, and when we enhance our offerings, like adding
laptops for checkout, there is bound to be a corresponding statistic to ensure we are allocating
our resources in the best way possible.
JOB STUDY
In preparation for the bookmobile, we conducted a staff-widejob survey to determine what
people were doing, and how much time it took them to do it, Finding extra time is important in
helping us plan for staffing the bookmobile. Again, Jen Royer worked with Heidi Lauritzen and
Todd Brown to create and compile everyone's individual input. Each staff member was required
to input how they spent each quarter hour they worked. It is interesting to see how much time
one spends doing a task compared with how much time one thinks one is doing a task. In the
Business Office, for example, it was not a surprise that most of our time was spent on
1
Agenda Item 6C.2
personnel, accounting/bookkeeping, supporting the Library Board of Trustees, and
communicating.
CITY COMMITTEES
Staff Recognition and Potluck Committee. This is an annual gathering to acknowledge City
employees at their five year employment milestones. A group of five capable women from
different City departments are responsible for putting this event together, and it continues to
be a well -received and enjoyable event. The City provides main dishes and staff bring potluck
items to share with their cc -workers, It is not surprising that the dessert table is always full of
treats. City staff love to make and eat them.
Wellness Committee. The Wellness Committee was busy again this year, offering classes,
activities, and the annual Wellness Fair. This year Wellness activities included leaf raking at
Oakland Cemetery, CPR classes, coloring in coloring books at lunchtime, flower planting, and
cooking classes. The Committee sponsors Racing Rewards, a program that reimburses half of
the registration fee for staff who participate in a racing, biking, or walking event for a charitable
organization. The Wellness Committee also conducted a staff survey about the exercise room
in City Hall to identify ways to make it more appealing and useful for employees.
STAFFING
We had a staffing change in our library Aide position. David Snyder moved downstairs to work
in Community & Access Services, which will serve him well as he embarks on his pursuit of a
library degree. Mary Patton was hired to fil I the breach, and together we have forged a great
team.
Elyse Miller,
Administrative Coordinator
Agenda Item 6D-1
Facilities Services Report
FY16
Keeping the Building Feeling Good]
This year's major project for the department was upgrading the control system for the
building's HVAC (heating, venting and air conditioning). This entailed removing the 12 year old
computer tower and installing a new web based system. The project was completed in one
week, with minimal disruption to the comfort of patrons and staff. The new Tracer SC system
will allow the manufacturer and Facilities staff to access the system remotely. We will be able
to diagnose any problems, and this also allows better scheduling of start and stop times and
trending charts for room temperatures. This system will help in the HVAC units be mare
efficient and will be compatible with any future upgrades to the equipment.
Library Staff.
There have been some staff changes again this year. Some of our staff have graduated college
and moved on, and another person shifted to a different department. We have filled those
positions with new staff: John Miller and Malty Annis. John is the half- time Maintenance
Worker I and was promoted from an hourly Library Aide in Community & Access Services,
where he worked fortwo years_ Marty works the overnight shift as a full-time Custodian.
Library Enhancements.
More than five years ago we added recycling bins in the public and staff areas in the library to
help capture paper/cardboard and recyclable cans, bottles, plastics, and glass The recycling
stations are always full and we take these items to the Recycling Center and Can Shed, saving
much on our garbage and waste output, which is good for the environment. The small amounts
of money we receive for recycling is put right back into the library.
The second floor public area recently had a face lift. Four rows of shelving were cut down to
allow more natural light into the center of the second floor space. This change has really
improved the lighting and openness in that area.
Facilities Services staff assisted with the replacement of the uninterruptible power supply (UPS)
in the Computer Storage room. A cut-off switch was added, the old UPS was removed, and a
new one was installed, all after the library was closed. The unit was back up and running the
next day.
The Future.
A large construction project is out for bid on the rental area attached to the library. It should be
quite the space once all the dust has settled and the renovation is complete around January TS°.
Stay tuned.
Brad Gehrke,
Building Manager
Agenda Item 6E-1
Development Office Report
Prepared for the Board of Trustees
Iowa City Public Library
by Patty McCarthy, Director of Development
September 22, 2016
Memorandum of Understandtn
This meeting packet includes the FY2017 Memorandum of Understanding between the Iowa City Public
Library Friends Foundation and Iowa City Public Library. The annual Memo spells out the financial
support to be paid by the Friends Foundation to the Library. The Memo was approved by the Friends
Foundation Board of Directors at its meeting on August 31, 2016.
This year, the Friends Foundation will glue grants totaling $403,250to the Library, which is$132,350
(48%) more than last year. The increase is primarily due to the $100,000 grant to build the bookmobile,
and reimbursement for salaries and benefits of two full-time Development Office staff. This will cover
scheduled increases in salary and benefits in line with the Librarys contractual agreements with
employees.
Fundraisin¢ Success
The funds committed to the Library through the Memorandum of Understanding are made possible by
everyone who contributes to the Friends Foundation's Annual Fund. It is the undesignated use fund and
thus can be used for whatever the library most needs. Last year, the Friends Foundation brought in
more than $330,000, and gifts to the Annual Fund made up more than half of that total. Annual Fund
contributions are the heart of the Friends Foundation budget.
A$ illustrated below, Annual Fund donations increased last yearoverthe prioryear, and were more than
budgeted, thanksto the work of our Board and community volunteers assisting the Development Office
staff.
ANNUALFUND
Year
Amount
Annual Change
AverageGift
iY Donors
Up 696
FY2016
$169,601
$9,556
$1.92
S16
Down23%
FY201s
$160,045
$47,638
5174
899
U p 43%
FY2014
$207,583
$62,136
$464
769
Up 189E
FY2013
$145,547
$21,599
$191
761
Up lb%
FY2012
$129,748
$12,105
$172
755
Congratulations Wesley Beaty
The President-elect of the Friends Foundation Board of Directors, Wesley Beary,
was selected asone of this year's Forty Under 40 bythe Corridor Business Journal.
The honor acknowledges those who make a significant impact on their community
early in their ca ree r.
Wesley moved to Iowa City in 2014 and immediately became a supporter of the
Iowa City Public Library. He is passionate about lifelong learning and sharing his
specialized knowledge of computers. He volunteered to create programs for the
Libraryrs interactive touch table in the Children's Room, and has organized
technology programming for Mission Creek. Congratulations to Wesley!
Agenda item 6F-1
By Jason Paulios, Senior Librarian, Adult Services
There is a stack of perfectly interesting navels in my to read pile, though as the Fiction Selector
at the Iowa City Public Library, starting a new fiction book can feel like work. We all go through
these periods where we have to shake up our reading routine m order to get the mojo back, so I
hit the second floor of the Library seeking inspiration in the new nonfiction books. There, 1
found a concise ode to the music of David Bowie and a crazy memoir about a search for lost
records.
Rolling Stone columnist Rob Sheffield's book "On Bowie" is an ode to rock legend, David Bowie.
Succinct chapters cover his impressions of a specific time period or album and it can easily be
read in an afternoon. His writing style is informal and easy to digest, he's someone who has
thought deeply about Bowie's music and life and has read widely on the subject. It's easy to
skip around to read about a favorite Bowie period or uncover juicy anecdotes culled from larger
works on the artist
I admit that I ghoulishly jumped right to the cocaine -addled Thin White Duke tales but feel
Sheffield was tactful in his recounting. Despite his obvious adulation, Sheffield isn't afraid to
critique Bowie's personal decisions or output, even the biggest Bowie fan can'tjustify the two
albums following "Let's Dance." I wasn't as interested in the author's lyric dissections or rock
critic penchant for using lyrics out of context - the silly head nod to "true fans" There is obvious
passion and respect in this short overview, I found it to be a terrific gateway far other I C P L
Sowle items such as longer works ("Moonage Daydream" and "Bowie: A Biography") as well as
an inspiration to check out some of the eighteen different albums we collect here.
I'm old enough to have lived through a few difFerent commercial music formats and am guilty
of having had recent conversations Iamentingthe change in how we find and experience music.
I was happy to discover a fellow pre- MP3 cheerleader in Eric Spittnage I and his music memoir,
"Old Records Never Die." Spitznagel relates his formative experiences purchasing Ps in the
suburbs of the Midwest. Now, facingthe stress of a new child and "grown-up" job opportunity
he chooses to escape into nostalgia quicksand. He makes a crazy decision to recover those early
records, copies will not suffice, he needs the exact _Ps complete with scratches in just the right
places.
We follow him to record swaps and stores, a reunion concert by The Replacements, all on his
quest to recover an important few from his sold -off collection. The basis for his quest isn't
particularly novel but the journey is equal parts thoughtful and funny. The adult Spitmagel
occasionally strays into creep territory but he's also self -aware and not afraid to criticize his
own actions or music taste, He spends time and resources far beyond what his family should
tolerate and I'm curious to know what the companion book his wife could have written would
look like. This was a fun weekend read and many born before the mid-80s will find themselves
in the story, I'm surprised Cameron Crowe hasn't optioned this for his next film,
Agenda Item 51`•2
By Candice Smith, Adult Services Librarian
I think that this time of year — when summer changes into fall — Is a favorite for many people,
for many reasons. The days are warm and sunny but the nights are cool. The humidity goes
down, there are fewer mosquitoes, the leaves start to change colors, and the sunlight has that
particular golden hue. Its a beautiful, crisp time of year, very pleasant to be outside.
All of that is nice, for sure, and I take -advantage of it as much as I can. To be honest, though,
one of my favorite things about this season is the pie. This is when you can still bake a pie with
some ripe summer berries and stonefruit, but you can also start thinking about using some
apples and pears. Pumpkin pie Is right around the corner, alongwith pecan. It's a wonderful
time of yearl
i am not one of those people who can just turn out a fine crust and make a great pie on my
own-1 require help. One of my favorite, go -to cookbooks for pie is "Pie School: Lessons in Fruit,
Flour and Butter." This book has a great mix of basic information —what flours to use, the best
sweeteners and thickeners, tools of thetrade—and delicious recipes for all kinds of pie, from
the basic sour cherry to the more adventuresome three pear and gouda. The author, Kate Lebo,
has judged for the Iowa State Fair pie contest, so I feel like she knows her stuff! Other titles, all
of them fairly new, that a prospective baker might like are: "k la Mode: 120 Recipes in 60
Pairings" by Bruce Weinstein & Mark Scarbrough; "Art of the Pie: A Practical Guide to
Homemade Crusts, Fillings, and Life" by Kate McDermott; "Magpie: Sweets and Savories from
Philadelphia's Favorite Pie Boutique" by Holly Ricciardi with Miriam Harris; and 'The Hoosier
Mama Book of Pie: Deluxe Recipes" by Paula Haney with Allison Scott,
Of course, pies aren't the only things you can bake this time of year, so you might want to check
out some baking books that cover more goodies. Look for titles like "Crumb: The Baking Book"
by Ruby Tandoh; "Little Flower Baking" by Christine Moore with Cecilia Leung; "Back in the Day
Bakery, Made with Love: More than 100 Recipes and Make -it -Yourself Projects to Create and
Share" by Cheryl Day & Griffith Day; and "How to Bake Everything'' by Mark Bittman. We've
even got books for bakers with special diets, such as "Naturally Sweet: Bake All Your favorites
with 30%to 50% Less Sugar" by the editors at America's Test Kitchen and "My Paleo Patisserie"
by Jenni Ku let.
No matter what your preferences are, if you want a slice of this goodness, the Iowa City Public
Library can helpl
Iowa City Public Library will open early for accessible browsing... http: /www.thegazette.com/subject/ Agenda Item 6G-1
Iowa City Public Library will open early for accessible
browsing hour
Iowa City Public Library strives to be inclusive of autism community
Sep 15, Wow 3:44 pm I Print View
Michaela Ramm CEDAR RAPIDS —Jonah "Will is a fnre-yeanokd from Iowa City who
loves to read, especially Stith his mom, Jessie Wkheroll.
However, because Jonah is auiistic, he doesn't feet =mforta6b in the
Iowa City Public Library, with its large number people and distractions,
-A lot of limes he gets really upset, we usrialy have to leave without gelling a movie orthe book Jonah warded; said
Waherell. Cofounder of the Iowa City Autism Community -
The Iowa City PLVic Library is taking steps 10 ensure these members of the Community have the same opporivelty to use
their services as everyone else, W1118rell said.
on Saturday, the Ibrary vrill open at a a-m., an hour Were usual opening time, exclusively for those on the auliam
spectrum and their lamllies. No registration m required to participate,
'Y%just want to make sure we're indusive to everyone and it's a rneaningful day for everyone: said Angela Pitkington,
chioren's services coordinator at the library.
During Autism Accessible Browsing, visitors have a than ca to chew out items in a dimmed -light setting and watch a
shadow -puppet performance by Caning Crow, a Cedar Rapids-b%W storyteller, in the Children's Rouyn. Two therapy dogs
— one from Therapy Dogs of ,t,uhrison County and another Item One on One Dog Therapy Consulting and Menloring
also are set to 04 there -
Autism is a spectrum disorder that affealts about one in 68 American children, oorording to the U.S. Centers for Oisease
Control and Prevention. Many individuals on the aulsm epedrum have difficulty processing sensory infarnhetion, the
National AVtism Society notes.
❑Ina Bishera, another I owe City ANrsm Community founder, said children with autism are'tuned to a CHferent frequency"
and cork experience sensory or information overload. which can be caused by loud noises or bright lights.
'I dons think anyone really Thinks about going to a crowded Plata✓ a no how physically painful this would be for someone to
sit Through; Waherell added.
Bishara's eight-year-okd autistic son, Ber4amin Hacker, went to the library this summer for the first time in more than a year.
Benjamin 'just felt good knowing there was an effort being made Io accommodate people like him because That's really
been a sifugglo for him.-6ishara said.
Sishara said organ lmrs hope the hour also creates an aooeAhng atmosphere for families Mh children with Winn who
sometimes hove to deal with stares or unsolicited Comments from strangers In public.
-When you have an event that is soA of limited in this way to families aRectetl by autism, if your kid s making a funny noise
or if they have a meltdown, everyone around you is going to underslano and people wort l think Ihey're a bad parent:
&&Mara said.
The library was approached with the idea by Wdherehl and Bishava, and tree pair expressed inte+esl in their organization
convincing other venues — restaurants, grocery slores — h ilding Simtla r events
The Nvrlh Liberty Community library will hold an autism -accessible browsing evenl Od. 14.
1 of 2 9/16/201612:21 PM
J
I&
Bring your lunch and enjoy!
For Current City Board and Commission members.
The Continuation of Conversations on Diversity
By University of Iowa College of Education
Professor Katrina M. Sanders.
One Will Be Held On:
Tuesday, October 25
12-1 pm
The Other On:
Wednesday, December 4
12-1 pm
Both sessions will be held at Emma J. Harvat Hall, City Hall,
Please RSVP to hurnanrights@iowa-city.org.
Agenda Item 9A-1
Memorandum of Understanding Fiscal Year 2017
between the Iowa City Public Library Friends Foundation Board of Directors
and the I owa City Public Libra ry Board of Trustees
The Iowa City Public Library Friends Foundation Board of Directors approved the attached Fiscal Year
2017 (FY17) budget on June 1, 2016, The Iowa City PubIIC Library Friends Foundation agrees to paythe
Iowa City Public Library a total of $114,500.00 in undesignated usegrantsfor FY17 for needs approved
by the Library Director. Payments will be made on thefirst dayof each quarter of fiscal year2017:
July 1, 2016; October 1, 2016; January 1, 2017; and April 1, 2017.
In addition, the Iowa City Public Library Friends Foundation agrees tofund a portion of salaries and
benefits of the staff of the Iowa City Public Library Development Office. The Iowa City Public Library
Friends Foundation agrees to pay $189,850,00 in FY17 as determined by the budget for salaries and
benefits. Payments to the Iowa City Public Library will he made on the schedule determined by the
Iowa City Public Lihrary/City of Iowa City.
A special designated grant of $100,000.00 grant will be paid to the Iowa City Public Library for use
to provide the community with bookmobile service. The payment will be made in the second or third
quartet offiscaI year 2017 when requested by the 0lrectorof the Iowa City Public Library.
Thus, as outlined above, the total grants, salaries and henefits payable to the Iowa City Public Library
and City of Iowa City from the Iowa City Public Library Friends foundation for FY17 is 5403,350.00, Funds
will he payable from current and past year annual gifts, current and past year unrestricted spendable
earnings, and, if necessary, unrestricted equity.
Jay Semel, President
Board of Trustees
Iowa City Public Library
Date signed: September 22, 2016
Peggy Doerge, President
Board of Directors
Iowa City Pubiic Library Friends Foundation
Date signed: August 31, 2016
The iowo City Au81icUbory Friend$ ra4mofown wirigenerote Advote •eswrcrs to svpport the fvwa CityYuboic iinrwy.
Agenda Item 9A-2
IOWA CRY PLUM I)BBARY MENDS FOUNDATION
e finno,6
Ineaeal ONLY
INCOME
FY2017 Budget
gook Em
_
BeIDer woes Books
52.000
rwlr Done
StM
G1ediC Sales
55,5m
GA71vMxx Selm
Tm.M)
O+aen Sobel
i 1,0m
Total Dock End
60000
CeslW pk Annual Fund
$1 NJ=
Crean Cava Onnm&muN Fuld
325,009
lira $Ila Annual Fund
sumo
a.snesa ralklee Mmdal F�ale
sas.am
Total Canldhu0pni
i e0
9penel Ewmb
Ana i Cralli 611 a
X100
Beek Oam
S1Am
Fwvd Premier Event
521mo
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lmlvrmV0wld.nds
iaiaO
Trinslur tram Spaeoenle Famin s
U4
C6tlb S Bedueats (Paaalhtou h
TOTAL INCOME
$369.490
fixponma ONLY
EXPENSES
AemnmYafin E)3 men
as
i0.m0
S1.5w
Cnlde GW Faee
31,200
Puae6.kenxrrarcnia
155G
mwww PW 66 PmPW
52,0O
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6250
postage
1100
$e ab OeYel. Or
$28.492
58D Aril b Peeel Da
518,k94
$IaaT
61D0
71evebmeefrpW"If
Total Aeelln. Ea amen
S 6
gpek End [ naafi
Cm* G� Fees
"OD
OihVop Nm
"DD
Salary a BenaltalAwt to Pay Ok
Total Bock EDO
66
Furta mina UponaM
Anmral Pppeamteppn �{Ib YANOD557
wim0
1p Sturm
5050
YYnde
$500
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5600
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65,5m
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:b
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$64.118
Aasl Id Pe.N Oa
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Telal FundmkkW EXpeAsts
41"A21
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Annvd PlIlDcO n 10 Lb
$1 m.000
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Hack End m AM Senaeea s.iPPW
SON
Art To Go End -BF.
5•
piaeae'a Bummer Re ram ME I
610AM
Teen Summer ReaCtip pmlymn (BE)
63LODO
Total Gmeb W ICPL
51s9.m0
TOTAL EXF-EN88S
s ms.am
TOTAL NET INCOME
60
Agenda Item 11A-1
MasterCard Report
0&Sep-16
Vendor
Drpt
Expense
Deurip0on
Amount
ABOS
10550110
449M
Dues & Memberships
$49,00
Adobe
1D550140
444NO
Software Repair& Maintenance Services
$23.97
Amazon.com
1D550420
469320
Miscellaneous Supplies
$21.65
Amazon,com
1055m59
46932D
Miscellaneous Sv pplies
$30&58
Slick An Materials
WSSD152
469320
Mlseellaneous Supplies
Custom l mpressions
10550159
469320
Miscellaneous Supplies
$23,50
US
10550152
469320
MlscellaneousSupplies
$20.07
Englert Theater
10550151
469370
Paper Products/Certlficate/Prrtes
(S1A4)
Englert Theater
10550152
469370
Paper Products/CertlficatefPrl:es
[$1.441
Film Scene
1DSWI51
469370
Paper ProduttslCertlfxaWPrizes
$50,00
HV-Vee
10550152
469360
Food an d Beverages
$46.05
1UG
10550110
44906D
Dues & Memberships
$100.00
Lenoch & Cleft
10550152
469320
Miscellaneous Supplies
$21.47
Mailboxes of Iowa City
105501s9
435055
Postage and Stamps
$221,78
MarwsTheaters
10550420
469370
Pa per Products/CerVicate/Prices
$50.D0
Office Max
10559320
4SS010
Printing or Graphic Supplies
$489,66
offlee Max
10554259
469320
Mlscelta nexus Supplies
$224,16
Office Max
10550110
452010
Office Supplies
$12.65
Office Max
10550110
455D10
Printing or Graphic Supplies
$33.27
OffiCe MaK
IOSS0110
455090
Paper
$69.52
Office Max
10550110
469210
First Ald/Safety Supplies
926.26
Oriental Trading Ca
10550210
477200
Toys
$99,90
ParkeherG's
10550420
469370
Paper Products/Certiflcate/Prites
$60.00
Paul's Di=unt
10550152
469320
Miscellaneous Supplies
$16-53
Paypal
10550140
444080
Software Repair & Maintenance Servlces
$23.00
Prairie Lights
10550420
469370
Paper Products/Cenlfieate/Prites
$50.cio
Prairie Lights
10556152
469370
Paper ProducWCertlficate/Pflze5
$50.00
Srnl le Makers
10550152
469320
Miscel lanenus Supplies
S72.34
Starbucks
10550420
469370
Paper Products/c"ifltate/Prizes
S50.00
Target
10550220
477150
VldeoRemrdirigs -DVDs
$13D.D0
Target
10550210
477160
Video Recordings -DVDs
$40.00
USPS
10550330
435055
Postage and Stamps
$25.88
VHX
10550420
469320
Miscellaneous Supplies
$4.99
Wal-Mart
10550210
477350
Online Reference
$269.50
Wal-Mart
10550152
469320
Miscellaneow Supplies
$84.29
Wal-Mart
105SD15
4469360
Food and Severages
$135.22
Grand Total $2,594,50
Agenda Item 11B-1
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