The URL can be used to link to this page

Home My WebLink About1983-05-10 Resolution`7 RESOLUTION NO. 83-111 WHEREAS, Allan Vestal was a distinguished teacher of the law at the I University of Iowa and an innovative shaper of the law as a member of the Commission on Uniform State Laws, and WHEREAS, he was a good friend and counsellor to hundreds of students for more than thirty years, and WHEREAS, he gave years of personal service to the Iowa City Community on the Planning and Zoning Commission and as a founder and leader of the Johnson County Regional Planning Commission, and WHEREAS, the City Council wishes to pay tribute to him officially and as individuals who had the good fortune to know him and to work with him and to benefit from his teaching and advice, 1 NOW, therefore, be it resolved by the City Council of the City of Iowa City that this resolution of tribute be adopted to acknowledge the years of dedication and service which Allan Vestal contributed to this community and to its people. It was moved by Neuhauser and seconded by Erdahl the CResolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Balmer f x Dickson x Erdahl x Lynch x McDonald i x Neuhauser x Perret Passed and approved this 10th day of May 1983. MAYOR I ATTEST:i�.n�J D,L1J CITY CLERK i I MICRDEILNED BY I. 1.. " JORM-MICR46L:AB'-- CEDAR RAPIDS DES MOINES '0I Jl RESOLUTION NO. 83-112 RESOLUTION TO ISSUE CIGARETTE PERMITS 'WHEREAS, the following firms and persons have made appli- cation and paid the mulct tax required by law for the sale of cigarettes and cigarette papers; therefore, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that the applications be granted and the City Clerk be and he/she is hereby directed to issue a permit to the following named persons and firms to sell cigarette papers and cigarettes: Copper Dollar, 211 Iowa Ave. The Vine, 330 E. Prentiss It was moved by Balmer and seconded by Dickson that the Resolution as read be adopted, and upon rol call there were: AYES: NAYS: ABSENT: Balmer x Lynch x Erdahl x Neuhauser x Perret x Dickson x McDonald x Passed and approved this 10th day of May , 19 63 Attest: %%9aAi, -/• 7�Lt) C ty Clerk MICROFIL14ED BY JORM "MICR46LAw-- 1 I CEDAR RAPIDS • DES MOINES i f I S31 JI L .. RESOLUTION NO. 83-113 RESOLUTION ACCEPTING THE WORK FOR THE BIRELY SANITARY SEWER EXTENSION WHEREAS, the Engineering Division has certified that the following improvements have been completed in accordance with the plans and specifications of the City of Iowa City, For the Birely Sanitary Sewer Extension as constructed by Knowling Brothers Contracting Company of Iowa City, Iowa. AND WHEREAS, maintenance bonds have been filed in the City Clerk's office, NOW THEREFORE BE IT RESOLVED by the City Council of Iowa City, Iowa, that said improvements be accepted by the City of Iowa City. It was moved by Perret and seconded by Dickson that the resolution as read be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Balmer X Dickson x Erdahl X Lynch x McDonald x Neuhauser x Perret Passed and approved this 10th day of May 1983 . ATTEST: CITY CLERK 3 MICROFILMED BY ICEDAR RAPIDS • DES MOINES Received & Approved By The Legal Department g.3 �- I i i I i I r � -J CITY CIVIC CENTER OF 410 E. WASHINGTON ST IOWA CITY IOWA CITY, IOWA 52240 (319) 356-5000 ENGINEER'S REPORT May 3, 1983 Honorable Mayor and City Council Iowa City Iowa Dear Honorable Mayor and Councilpersons: I hereby certify that the construction of the improvements listed below have been completed in substantial accordance with the plans and specifications of the Engineering Division of the City of Iowa City. The required maintenance bond is on file in the City Clerk's office. Birely sanitary sewer extension as constructed by Knowling Brothers Contracting Company of Iowa City, Iowa. I hereby recommend that the above mentioned improvements be accepted by the City of Iowa City. p ctfull s b 'tt , ,-#-. Frank K. Farmer City Engineer bdw2/1 S 111CROFILMED BY -! - r_ -L--" -J0RM--M1CR#LA8'- (! CEDAR RAPIDS • DES MOINES S3 � J i • I RESOLUTION NO. 83-114 RESOLUTION ACCEPTING THE WORK FOR THE SANITARY SEWER IMPROVEMENTS FOR LOTS 91 & 92 of TY'N CAE SUBDIVISION, PART 2 (KNOWN AS WILLOW CREEK APARTMENTS) WHEREAS, the Engineering Division has certified that the following - improvements have been completed in accordance with the plans and specifications of the City of Iowa City, For the sanitary sewer improvements for Lots 91 & 92 of Ty'n Cae Subdivision, Part 2 (known as Willow Creek Apartments), as constructed by Knowling Brothers Contracting Company of Iowa City, Iowa -- i AND WHEREAS, maintenance bonds have been filed in the City Clerk's 111 office, NOW THEREFORE BE IT RESOLVED by the City Council of Iowa City, Iowa, that said improvements be accepted by the City of Iowa City. It was moved by Per and seconded by Dickson i that the resolution as read be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Balmer x Dickson x Erdahl x Lynch x McDonald x Neuhauser x Perret Passed and approved this 10th day of May 19. 1-YA,111 >, r h YOR ATTEST:Jn� By TII' Legai D:p CITY CLERK J �3-777 �3S i MICROFIL14ED BY 1.- l .,,.. 'DORM-�MIC Rf�L l:O�� I CEDAR RAPIDS • DES M011JES ' •rJ .-i r 1 -- r% 11 e-�N CITY OF CIVIC CENTER 410 E. WASHINGTON ST r41 IOWA IOWA CRY, IOWA 52240 ENGINEER'S REPORT May 3, 1983 Honorable Mayor and City Council Iowa City Iowa Dear Honorable Mayor and Councilpersons: CITY (319) 356-500D I hereby certify that the construction of the improvements listed below have been completed in substantial accordance with the plans and specifications of the Engineering Division of the City of Iowa City. The required maintenance bond is on file in the City Clerk's office. The sanitary sewer improvements for Lots 91 and 92 of Ty'n Cae Subdivision, Part 2 (known as Willow Creek Apartments), as constructed by Knowling Brothers Contracting Company of Iowa City, Iowa. I hereby recommend that the above mentioned improvements be accepted by the City of Iowa City. Rp ctfully d, Frank K. Farmer City Engineer bdw2/4 g,3S r, I4ICROFILMED BY JORM-MICR#LAB,- CEDAR RAPIDS • DES MOINES '1'4e"�f 7 RESOLUTION NO. 83-115 RESOLUTION SETTING PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE KIMBALL ROAD CURB AND SIDEWALK REPAIR PROJECT DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING CITY ENGINEER TO PLACE SAID PLANS, ETC., ON FILE FOR PUBLIC INSPECTION. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA: I. That a public hearing on the plans, specifications, form of contract, and estimate of cost for the construction of the above-named project is to be held on the 24th day of May 19 83, at 7:30 p.m. in the Council Chambers, Civic Center, Iowa City, Iowa. 2. That the City Clerk is hereby authorized and directed to publish notice of the public hearing for the construction of the above-named project in a newspaper published at least once weekly and having a general circulation in the city, not less than four (4) nor more than twenty (20) days before said hearing. 3. That the plans, specifications, form of contract, and estimate of cost for the construction of the above named project are hereby ordered placed on file by the City Engineer in the office of the City Clerk for public inspection. 1 It was moved by Perret and seconded by Dickson that the resolution as read bea opts ed, and upon roll call there were: AYES: NAYS: ABSENT: x Balmer I x Dickson x Erdahl x Lynch x McDonald x Neuhauser x Perret Passed and approved this 10th day of May 1983 ATTEST: � n ....,J �f' .�(��,.,J CITY CLERK MAYOR Received A Appicvod By The Legal Droar}rnent l14ICROEILI4ED BY 1- JORM--MICR6LAB'- CEDAR RAPIDS DES MOINES ez G J 3.0, RESOLUTION NO. 83-116 RESOLUTION SETTING PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE FY84 ASPHALT RESURFACING PROJECT DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING CITY ENGINEER TO PLACE SAID PLANS, ETC., ON FILE FOR PUBLIC INSPECTION. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA: 1. That a public hearing on the plans, specifications, form of contract, and estimate of cost for the construction of the above-named project is to be held on the 24th day of May , 19 83, at 7:30 p.m. in the Council Chambers, Civic Center, Iowa City, Iowa. 2. That the City Clerk is hereby authorized and directed to publish notice of the public hearing for the construction of the above-named project in a newspaper published at least once weekly and having a general circulation in the city, not less than four (4) nor more than twenty (20) days before said hearing. 3. That the plans, specifications, form of contract, and estimate of cost for the construction of the above named project are hereby ordered placed on file by the City Engineer in the office of the City Clerk for public inspection. It was moved by and seconded by Dickson that the resolution as read be a opted d, and upon roll call there were: AYES: NAYS: ABSENT: x Balmer x Dickson x Erdahl x Lynch x McDonald x Neuhauser x Perret Passed and approved this 10th day of May 1983 ATTEST: MAYOR CITY CLERK ReeoFye+, F: f^,pgla 2d By T13:: ;u1 o" :hnent 1 MICROFILMED BY 1. -- JO RA ""MIC R�LA CEDAR RAPIDS DESMOIB $3% �1 RESOLUTION NO. 83-117 RESOLUTION APPROVING THE FINAL PLAT OF A REPLAT OF A PORTION OF BLOCK 4, PAGE'S ADDITION TO IOWA CITY, IOWA. WHEREAS, the owners and subdividers, Don E. Williams, Gregory J. Downes, Ralph L. Neuzil and Dale Sanderson, hake filed with the City Clerk the final plat of replat of a portion of Block 4, Page's Addition to Iowa City, Iowa; and WHEREAS, said subdivision is located on the following described real estate located in Iowa City, Johnson County, Iowa, to wit: Beginning at the southeast corner of Lot 2 of Block 4, of Page's Addition, Iowa City, Iowa, in accordance with the recorded plat thereof, and which point is also the intersection of the westerly right of way line of platted Lucas Street and the northerly right of way line of Page Street; thence N j 88045'18" West, an assumed bearing along said northerly right of way line of Page Street, 492.86 feet to the center line of Dodge Street; thence N I 11°26'42" East, 181.75 feet along said center line of Dodge Street to a point which is 12.00 feet normally distant southwesterly of the center line of the southwesternmost sidetrack of the Chicago, Rock Island and Pacific Railroad Company; thence S 73°25'23" East, 74.16 feet to a point which is 12.00 feet normally distant southwesterly of said sidetrack center line, at the point of curvature of a 1,715.52 foot center line radius curve; thence southeasterly 302.03 feet, on a 1,727.52 foot radius curve, concave northeasterly, whose 301.64 foot chord bears S 78025154" East, to a point which is 12.00 feet normally distant southerly of said sidetrack center j line at the point of reverse curvature of a 1,078.47 foot center line radius curve; thence southeasterly 91.01 feet on a 1,066.47 foot radius curve, concave southwesterly, whose 90.98 foot chord bears S 80059144" East, to a point which is 12.00 feet radially distant southerly of said sidetrack centerline and which point is additionally on the westerly right j of way line of platted Lucas Street; thence S 00008113" East, 92.97 feet to the point of beginning. Said tract of land contains 1.48 acres more or less and is subject to th easements and restrictions of record. WHEREAS, the Department of Planning and Program Development and the Public Works Department have examined the proposed final plat and have recommended approval of same; and WHEREAS, the final plat has been examined by the Planning and Zoning Commission and after due deliberation the Commission has recommended that it be accepted and approved and that the preliminary platting requirements contained in Chapter 32 of the Iowa City Code of Ordinances be waived; and WHEREAS, the final plat is found to conform with all of the requirements of the city ordinances of the City of Iowa City, Iowa. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA: 1. That the final plat of a replat of a portion of Block 4, Page's Addition to Iowa City, Iowa, is hereby approved and that the preliminary platting requirements as contained in Chapter 32 of the Iowa City Code of Ordinances are hereby waived. IIICROFIL14ED BY 1 -.JORM-MICROLAB'- CEDAR RAPIDS • DES M018E5 I � gsz J 2. That the City Clerk of the City of Iowa City, Iowa, is hereby authorized and directed to certify the approval of this resolution and of the final plat after passage and approval by law; and t 3. The owner/subdivider shall record them at the Office of the County Recorder of Johnson County, Iowa, before the issuance of any building permit is E authorized. It was moved by Balmer and seconded by Lynch the Resolution be adopted, and upon roll call there were: F k AYES: NAYS: ABSENT: x Balmer x Dickson x Erdahl x Lynch x McDonald x Neuhauser x Perret Passed and approved this 10th day of May 1983. i MAYOR ATTEST: %/Jtt�.aaJ 4/sAd� CITY CLERK Itecaived & Applcvr ! Ygy legal Dopartln:.•nt I 1 111CROEILMEDBY DORM --MIC Rd:MO B-- {f CEDAR RAPIDS • CD 4E5f r J RESOLUTION NO. 83-118 RESOLUTION APPROVING THE PRELIMINARY AND FINAL PLAT OF RESUBDIVISION OF THE MULTI -FAMILY PORTION OF THE P.A.D. (LOT 62) OF PART TWO - MACBRIDE ADDITION TO IOWA CITY, IOWA. WHEREAS, the owner and proprietor, SAMY & ASSOCIATES, an Iowa general partnership, has filed with the City Clerk of Iowa City, Iowa, a plat and subdivision of RESUBDIVISION OF THE MULTIFAMILY PORTION OF THE P.A.D. (LOT 62) OF PART TWO - 14ACBRIDE ADDITION TO IOWA CITY, IOWA, covering the following described premises located in Iowa City, Johnson County, Iowa, to -wit: Commencing at the northwest corner of Lot 58, Part Two, MacBride Addition to Iowa City, Iowa, said point being on the easterly right- of-way line of Mormon Trek Boulevard and being the point of beginning; thence N 01°44'23" E, 618.65 feet along the easterly right-of-way line of Mormon Trek Boulevard to a 15 foot radius intersection curve with Melrose Avenue; thence northeasterly 24.88 feet along the 15 foot radius intersection curve to the southerly right-of-way line of Melrose Avenue, said curve being concaved southeasterly and having a chord length of 22.13 feet, bearing N 49°15'33" E; thence southeasterly along the southerly right-of=way line of Melrose Avenue 545.23 feet along a 3769.83 foot curve concaved southwesterly, said curve having a chord length of 544.75 feet, bearing S 79°04'42" E; thence S 00°41'32" E, 514.45 feet; thence S 88°29'30" W, 576.85 feet to the point of beginning. Said tract containing 7.53 acres more or less. and WHEREAS, said property is owned by the above-named partnership and the dedications as required by the Subdivision Ordinance of the City of Iowa City have been made with the free consent and in accordance with the desires of said proprieter, and WHEREAS, said plat and subdivision has been examined by the Planning and Zoning Commission of Iowa City, and after due deliberation, said Commission has recommended that said plat and subdivision be accepted and approved, and WHEREAS, said plat and subdivision is found to conform with the require- ments of the City Ordinance of the City of Iowa City, Iowa, with respect to the establishment of land subdivisions, and with the requirements of Chapter 409 of the 1981 Code of Iowa and amendments thereto, and all other statutory requirements; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA: That said plat and subdivision of RESUBDIVISION OF THE MULTI -FAMILY PORTION OF THE P.A.D. (LOT 62) OF PART TWO - MACBRIDE ADDITION TO IOWA CITY, IOWA, be and the same is hereby approved by the City Council of Iowa City, Iowa, and the dedication of the streets, sidewalks, walkways, and easements set out therein is hereby accepted as by law provided. i IAILROFILP:ED BY � �- --DORM MIC R4/LLAB � 1 CEDAR RAPIDS • DES'MOINES I 9Sf f;. r 1 i � � v Resolution No. -118 Page 2 BE IT FURTHER RESOLVED that the City Clerk of the City of Iowa City, Iowa, is hereby authorized and directed to certify the approval of this Resolution and of the final plat of said subdivision; and the owner/subdivider shall record said plat at the Office of the County Recorder of Johnson County, Iowa, before the issuance of any building permits is authorized. I Passed this 10th day of May 1983. I, VVI 1. Mary C. N hauser, Mayor City of Iowa City, Iowa ATTEST: _. Ma 'an K. Karr, City Clerk City of Iowa City, Iowa I I It was moved by Balmer and seconded by Perret the Resolution be adopted, and upon roll call there were: AYES:NAYS: ABSENT: i X Balmer j X Dickson X Erdahl X Lynch X McDonald z Neuhauser ix Perret Passed and approved this loth day of May 1983. II, M YOR i ATTEST: CITY CLERK Received 8 Ap(,roved 8y The Legal D .partmanl micRDEILIIED BY - -1 -"JORM. WICR461- % CEDAR RAPIDS • OES t40 C1E5 I /� r 1 r Resolution No. _11A Page 3 CERTIFICATE STATE OF IOWA ) SS: JOHNSON COUNTY ) I, Marian K. Karr, City Clerk of Iowa City, Iowa, do hereby certify that the above and foregoing is a true and exact copy of a Resolution adopted by the City Council of Iowa City, Iowa, at a regular meeting held the 10th day of May 1983, all as the same appears of record in my office. Dated at Iowa City, Iowa, on this 11th day of UMay 1983. �ilniw.r7 Y� �A� Mar an K. Karr, City Clerk Iowa City, Iowa S MICROFILMED BY ''- JORM""'MICR#L'A6' CEDAR RAPIDS DES MOIRES M" RESOLUTION N0. RESOLUTION APPROVING FINAL PLAT OF RESUBDIVISION OF THE MULTI- FAMILY PORTION OF THE P.A.D. (LOT 62) OF PART TWO - MACBRIDE DOITION TO IOWA CITY, IOWA. WHEREAS, the owner and proprietor, SAMY & ASSOCIATES, an Iowa general partnersh' has filed with the City Clerk of Iowa City, Iowa, a plat and subdivisio of RESUBDIVISION OF THE MULTI -FAMILY PORTION OF THE P.A.D. (LOT 62) OF RT TWO - MACBRIDE ADDITION TO IOWA CITY, IOWA, covering the following desc ibed premises located in Iowa City, Johnson County, Iowa, to -wit: Commencing a the northwest corer of Lot 58, Part Two, MacBride Addition to Io a City, Iowa, sai)1 point being on the easterly right- of-way line o Mormon Trek oulevard and being the point of beginning; thence N O1°44'23' E, 618.65 feet along the easterly right-of-way line of Mormo Trek Boulevard to a 15 foot radius intersection curve with Mel ose Avenue; thence northeasterly 24.88 feet along the 15 foot ra ius intersection curve to the southerly i right-of-way line of Me rose Avenue, said curve being concaved southeasterly and hav,in a chord length of 22.13 feet, bearing N 49115'33" E; thence soy heasterly along the southerly right-of-way line of Melrose Aven e. 545.23 feet along a 3769.83 foot curve concaved southwesterl said curve having a chord length of 544.75 feet, bearing S 790 4'42",, E; thence S 00041'32" E, 514.45 feet; thence S 88°29'30", 576.'85 feet to the point of beginning. Said tract containing 7. 3 acres more or less. and WHEREAS, said proper y is owned by the above-named partnership and the dedications as requi ed by the Subdivision Ordinance of the City of Iowa City have been mad with the free consent and in accordance with the desires of said pro rieter, and WHEREAS, said pla and subdivision has been examined by the Planning and Zoning Commissio of Iowa City, and after due deliberation, said Commission has r ommended that said plat and subdivision be accepted and approved, and WHEREAS, said p at and subdivision is found to conform with the require- ments of the Ci y Ordinance of the City of Iowa City, Iowa, with respect to the establi hment of land subdivisions, and with the requirements of Chapter 409 of he 1981 Code of Iowa and amendments thereto, and all other statutory requi ments; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA: That said plat and subdivision of RESUBDIVISION OF THE MULTI -FAMILY PORTION OF THE P.A.D. (LOT 62) OF PART TWO - MACBRIDE ADDITION TO IOWA CITY, IOWA, be and the same is hereby approved by the City Council of Iowa City, Iowa, and the dedication of the streets, sidewalks, walkways, and easements set out therein is hereby accepted as by law provided. 9'S� 1 � 141CROEIL14ED 8Y 1 -JORM-MICROLA9- CEDAR RAPIDS • DES 6101?!ES / Resolution No. Page 2 BE IT FURTHER RESOLVED that the City Clerk of the City of Iowa City, Iowa, is hereby authorized and directed to certify the approval of this Resolution and of the final plat of said subdivision; and the j owner/subdivider shall record said plat at the Office of the County Recorder of Johnson County, Iowa, before the issuance of any building permits is authorized. / Passed this _ day of 1983. Mary C. Neuhauser, Mayor City of Iowa City, Iowa I ATTEST: Marian K. Karr, Cit Clerk City of Iowa City, Io i It was moved by and seconded by the Resolution be adopted, and u n roll call there were: j AYES: NAYS: ABSENT: `J Balmer _ Dickson Erdahl nch M onald Neu h user Perret Passed and approved this day of 1983, i i i I MAYOR ATTEST: V CITY CLERK MICROFILMED DY �. L.. _.-JORM__MICR6L:A9._ CEDAR RAPIDS DES MOINES RecelvM $ Approved Dlr Y le ;n'pai tic p Anent y�z a�3 M Resolution No. ! ' Page 3 CERTIFICATE STATE OF IOWA ) SS: JOHNSON COUNTY ) I, Marian K. Karr, City Clerk o Io City, Iowa, do hereby certify that the above and foregoing is a true nd exact copy of a Resolution adopted by the City Council of Iowa Cit , owa, at a regular meeting held the day of 19 31 a \ the same appears of record in my office. Dated at Iowa City, Iowa, on his _ day of 1983. 141CROFILIIED BY __ l JORM""MIC RICA B" - CEDAR RAPIDS • DES M014ES -J 1 ,1 J RESOLUTION NO. 83-119 RESOLUTION APPROVING THE AMENDED PRELIMINARY AND FINAL LARGE SCALE RESIDENTIAL DEVELOPMENT PLAN OF UNIVERSITY LAKE APARTMENTS. WHEREAS, the owner, Terence Williams, has filed with the City Clerk of Iowa City, an application for approval of the amended preliminary and final large scale residential development plan for University Lake Apartments; and WHEREAS, the original large scale residential development was approved by Resolution 75-389; and WHEREAS, the Department of Planning and Program Development and the Public Works Department have examined the amended preliminary and final large scale residential development plan and have recommended approval of same; and WHEREAS, the amended preliminary and final large scale residential development plan has been examined by the Planning and Zoning Commission and after due deliberation the Commission has recommended that it be accepted and approved; and WHEREAS, the amended preliminary and final large scale residential development plan is found to conform with all of the pertinent requirements of the City ordinances of the City of Iowa City, Iowa. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, i IOWA: f 1. That the amended preliminary and final large scale residential development plan of University Lake Apartments is hereby approved. 2. That the City Clerk of the City of Iowa City, Iowa, is hereby authorized and directed to certify the approval of this resolution and of said plan after passage and approval by law; and the owner/subdivider shall record said plan at the office of the County Recorder of Johnson County, Iowa, before the issuance of any building permit is authorized. It was moved by Balmer and seconded by Lynch the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Balmer x Dickson x Erdahl X_ Lynch _cx McDonald x Neuhauser x Perret Passed and approved this loth day of May , 1983. MAYOR ATTEST: �%Z�,,��xi -� � Rcrcived & Approved CITY CLERK By Tho Lcga! OsFarmcnl 141CROFILMED BY 11- JORM MICR(6LA13'- CEDAR RAPIDS - DES MOINES lam JI STAFF REPORT To: Planning & Zoning Commission Prepared by: Karin Franklin Item: S-8307. University Lake Date: April 7, 1983 Apartments GENERAL INFORMATION Applicant: Terence Williams Requested action: Purpose: Location: 1 Size: Comprehensive Plan: Existing land use and zoning: Surrounding land use and zoning: Applicable regulations: 45 -day limitation period: SPECIAL INFORMATION Public utilities: Public services: Transportation: 342 Lexington Iowa City, Iowa 52240 Approval of amended final LSRD. To permit construction of 39 multi -family residential units. On Melrose Lake off of Woodside Drive extended, a private drive. 7.44 acres. 8-16 dwelling units per acre. Multi -family residential and vacant; R3A. North - multi -family and single family residential; not zoned (University Heights). East - single family, railroad tracks, park; RIB. South - multi -family residential; R3A. West - vacant, single family and multi -family residential; R3. Provisions of the LSRD ordinance, the zoning, and storm water management ordinances. 5/9/83 Sanitary sewer service and water are available. Police and fire service are available; sanitation service must be provided by a private hauler. The only means of access is provided via Woodside Drive. 1 1 MICROFIL14ED BY _ JORM--MICR�IL'AB 'j CEDAR RPM • DES MOINES i I RM 2 The topography is level and Physical characteristics: gently sloping to the southeast; the tract contains a lake. ANALYSIS n for The preliminary and final Large Sc aloev Residential samended in october,a1975. University Lake Apartments was app of 30, 18, and 12 units. The The plan called for three buildings consisting 30 -unit structure was built. The current owners of the development wish buildings. The 18 -unit building will become 21 to amend the final LSRO plan to change the configuration and number of units of the two remaining will become 18 units. units under the revision and the 12: ncludunit ing the lake, the density of the Using the gross acreage of the tract, 13mputes to 4,696.9 square feet/unit. i entire development with the revision comp and the density of This is fully within the requirements of 113A zoning development shown for this area in the Comprehensive Plan. Other modifications include the design of the building and the placement of the parking. The proposed buildings will be longer, with a height of 35 feet, and will wrap around the I beneathas sthe bui dings and hown on the enclosed in lots along Parking will be provided, in pert, there Is oodside Drive; general�Pa parking concept remains the some asame. from the original DEFICIENCIES AND DISCREPANCIES I. insufficient distance etweeseetioni s9necessarA and ye existing structure. 2. Proposed parking lot are required. 3. Storm wale r calculations la tions 4. Signatures of the utilities iucture show de be noted. 5. Height Of existing STAFF RECOMMENDATION The staff recommends that the amended final LSRD of University Lake Apartments be deferred until resolution of the deficiencies. ATTACHMENTS Letter from applicant ACCOMPANIMENTS LSRD plan i' Approved by: onaldentof er, Director Departlanning and Program Development f 859 141CROFIL14ED BY -"JORM-"-MICR#L-AB` .� CEDAR RAPIDS DES MOINES I /� ,.,:_1 , f; ..ustom homes I r I MAR 23 1983 remodelln9 e additions f��nn�]cc CONSTRUCTION 351-3141 1314 Burry Drive, lovia City, la. 5224' March 23, 1983 TO: CITY STAFF 0 We are requesting an ammended plan to University Lake Apartments - Melrose Lake LSRD Resolution #75-389 filed November 19, 1975, Book 454, Page 154, owned by Terence H. Williams and Glenys 0. Williams, husband and wife. Their address is -342 Lexington Drive, Iowa City, Iowa, phone # 338-1838. Owner's attorney is Charles A. Mullen, phone # 354-1104. Representative agent is Jerry L. Eyman, 351-1127 and builder and preparer of revised plots is John 0. Roffman, 351-3141. Melrose Lake LSRD and buildings were purchased by Terence Williams 1-1-82 from University Lake Partners. Dr. Williams would now like to build on plots "B" and "C" at this time. The units originally proposed are larger units, and building is not economically feasible to build today. The revised buildings are slightly smaller, all units have the living room facing tha lake. In addition we will have underground parking for at least one car per unit. The revised plan for 39 units will be using less than 2,000 sq, ft..more open land than the original plan. We could be equal to or use less land area by parking directly off street as in original plan. I feel that our parking plan is saferp more eye appeasing and conforms to today's City requirements. We are requesting plat "B" to allow a building of, 21 units, 7 per floor 3 stories high. Plot "C" to allow a building of 18 units, 6 per floor 3 stories high. A total of 69 units (30 existing 6 39 proposed) on a tract of land that is 7.44 acres m/l. This represents a density almost equal to duplex zoning - actual density 1 unit per 4, 697 sq. ft, of land. The parcel is zoned R3A, which by code would allow over 300 units on said site. i MICROFILMED BY r 1 —DORM .MIC R6LAE3 i I+ CEDAR RAPIDS DES i40I NES I 'MI 0 I I M MAY 61983 MARIAN K. KARR CITY CLERK (3) 141CROFILMED BY —JonrA -MlCR46L:xw, 13 CEDAR RAPIDS DES'MOINES i I o c: It e r, t F, r Iwal rity, Tolm h p it r A'u !4 f, r r., who usa-? (lill" ^Quire i 1 :.'r it It r. r r, , ore io i I -:j rcl o 11 r t, i it ri rnqurst (or Irl K 1 r kino it,' Tr mill it el c. Hero 7 (1 it n P rr qura f til I ,h 0 Iowa !, it FI a nr ivn nn it Zon 1 nF! *SS lor, frtrcrp 4 c. rr T? ir.- Ir r II 0 I I M MAY 61983 MARIAN K. KARR CITY CLERK (3) 141CROFILMED BY —JonrA -MlCR46L:xw, 13 CEDAR RAPIDS DES'MOINES CRY CLERK 960 MICRorILMED BY 'DORM--MlCR#L-Al3-- CEDAR RAPIDS - DES MOVIES dddml� 1-� RESOLUTION NO. 83-120 RESOLUTION APPROVING THE PRELIMINARY PLAT OF PRAIRIE VIEW ESTATES, PART 1, SUBDIVISION OF JOHNSON COUNTY, IOWA. WHEREAS, the owners, Tom Wegman and A. & A. Coins, Inc., have filed with the City Clerk of Iowa City, Iowa, an application for approval of the preliminary plat of Prairie View Estates, Part 1; and WHEREAS, the proposed subdivision is located in Johnson County and within Iowa City's two mile extraterritorial jurisdiction; and WHEREAS, the Department of Planning and Program Development and the Public Works Department have examined the proposed preliminary plat and have recommended approval of same; and WHEREAS, the preliminary plat has been examined by the Planning and Zoning Commission and after due deliberation the Commission has recommended that it be accepted and approved and that the Rural Design Standards rural road cross section be waived to permit a six inch stone base and chipseal surface; and WHEREAS, the preliminary plat is found to conform with all of the pertinent requirements of the city ordinances of the City of Iowa City, Iowa. NOW, THEREFORE BE IT RESOVLED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA: 1. That the preliminary plat of Prairie View Estates is hereby approved with a waiver of the Rural Design Standards rural road cross section to permit a six inch stone base and chipseal surface. 2. That tha City Clerk of the City of Iowa City, Iowa, is hereby authorized and directed to certify the approval of this resolution and of the preliminary plat after passage and approval by law; and the owner/subdivider shall record them at the Office of the County Recorder of Johnson County, Iowa. J I 111CROFILMED BY 1."DORM-'MIC RbCBC ' -A CEDAR RAPIDS DESMDi I I 961 I J r - It was moved by Balmer and seconded by Dickson Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Balmer x Dickson x Erdahl x Lynch x McDonald x Neuhauser x Perret Passed and approved this 10th day of May 1983. MA OR ATTEST: 'z C11Y CLERK the STAFF REPORT To: Planning & Zoning Commission Prepared by: Bruce Knight Item: S-8223. Prairie View Estates Date: December 2, 1982 Part I Preliminary Plat GENERAL INFORMATION Applicant: Requested action: Purpose: Location: Size: Comprehensive Plan: Existing land use and zoning: Surrounding land use and zoning: Applicable regulations: 45 -day limitation period: 60 -day limitation period: SPECIAL INFORMATION Public utilities: Public services: Transportation: Tom Wegman 212 Ferson Drive Iowa City, IA 52240 Preliminary plat approval To permit development of a 24 lot rural subdivision. North of 1-80 and east of Prairie du Chien Rd. 97.5 acres One dwelling unit per acre Undeveloped and County RS North - Undeveloped and County Al East - Undeveloped and County RS South - (across 1-80) Undeveloped and RIA West - Single family residential and County RS Provisions of the Subdivision Code, rural design standards, and stormwater management ordinance 12/30/82 1/14/83 Public utilities are not presently available. Sanitary sewer service and water service will be privately owned. Police protection will be provided by Johnson County and fire protection will be provided by the City of Solon. Vehicular access is proposed from Prairie du Chien Road i I4ICROFILMED BY -� I I" -JORM-MICR6CAB-� CEDAR RAPIDS • DES MOINES S4/ J Physical characteristics: The topography ranges from gently to steeply sloping (2-25%) ANALYSIS The preliminary plat of Prairie View Estates was initially filed in January, 1978. In reviewing that application, staff recommended denial because of several technical deficiencies, including not meeting the Rural Design Standards, and due to important design considerations, the most serious of which concerned the provision of adequate access from Prairie du Chien Road to the subdivision. Specfically, the staff report noted that only one means of access was proposed at a 12% grade to a subdivision of 79 single family lots on approximately 94 acres. Further, access to Prairie du Chien Road was proposed through an oblique intersection which was located on a curve below a hilltop. Staff pointed out that ingress and egress to this area, even under the best of conditions, would be very hazardous. Subsequent to this recommendation, the Planning and Zoning Commission recommended denial of the plat in February, 1978, and the City Council acted in accordance with that recommendation an March 7, 1978. A second application was filed in March, 1980, which was the same as the original, but corrected a number of the technical deficiencies previously addressed by staff. However, the rural design standards, which require a minimum 22 foot wide pavement width with 6 inches of concrete or an asphaltic equivalent within a 60 foot right-of-way, were still not met. Because the design standards were not met, and because access to Prairie du Chien was still not satisfactory, staff again recommended denial. This item was indefinitely deferred by the Planning and Zoning Commission to permit the developer the opportunity to deal with the access issue. Action was never taken. The applicant has proposed two changes which ameliorate the access concern to some extent. First, additional property was purchased to permit the access point to be moved from its original location on the curve, south to an alternative location where an intersection does not create a hazardous circumstance. At the same time, the location of the original access point was maintained as an emergency access easement to provide a means of secondary access. It should be noted that City staff is opposed to this access point becoming a permanent means of ingress and egress for this subdivision at any time in the future. This concern can only be mitigated by a realignment of Prairie du Chien Road which alters the curvature of the road at the proposed point of access. Therefore, since subdivisions of this size (24 buildable lots) have been approved by the City previously without secondary access, staff would recommend that the proposed emergency access easement be removed from the plat. In its place, a future right-of-way dedication agreement should be negotiated which would provide for the dedication of a 60 foot right-of-way in this location only at such time as a realignment of Prairie du Chien Road is completed. The second change made which altered the concern about access was the alteration of the development from the original 79 lot proposal to a 25 lot proposal. The preliminary plat includes 24 approximately one -acre lots, and one additional approximately 73 -acre lot which will require additional platting prior to its development. Because of this change, the issue of secondary access can be dealt with further when a preliminary plat is submitted for the resubdivision of lot 25. To control for this, the applicant will be required to include in the legal papers provided with the final plat an agreement that no building permit i 1 141CROFILMED BY 1 1 'JORM MIC ROLA13 i CEDAR RAPIDS • DES �401AES ,Fev J I � 3 will be issued on lot 25 until it is resubdivided. It should be noted that unless a realignment of Prairie du Chien Road was to occur, secondary access will again be a critical concern in reviewing any proposed resubdivision of lot 25. An additional concern raised previously was compliance with the rural design standards. On the most recent preliminary plat, the rural design standards are still not met. However; it should be noted that in the attached memorandum from Doug Boothroy to the City Council, an alternative policy was proposed. The City Council has chosen to use the alternative standards on a case-by-case basis. Therefore, prior to approval of the chipseal surface proposed by the applicant, waiver of the rural design standards by City Council will be required. This waiver should occur only if annexation is not forseen in the next ten years. If annexation is expected, full City development standards are called for. As part of the Comprehensive Plan Update process, alternative time frames for the annexation of this area were discussed. The alternatives were based on different proposals for providing sewer service to land north of 1-80. One proposal was to construct a "super lift station" which would require the annexation of the area between Prairie du Chien Road and Highway I. It appears that this alternative is no longer being considered and consequently, annexation would not be expected within a 15 to 20 year time frame. Therefore, staff sees no reason why the rural design standards should not be waived and the proposed rural cross section with a six inch roadstone base and chipseal surface approved. STAFF RECOMMENDATION Staff recommends that the preliminary plat of Prairie View Estates, Part I, be deferred.. Upon resolution of the above concerns, and the deficiencies and discrepancies described below, staff would recommend that the application be approved. DEFICIENCIES AND DISCREPANCIES 1. The 60 foot wide right-of-way width on Kyle Drive should extend all the way to Prairie du Chien Road. 2. All portions of the proposed roadways must be included within the boundary of this subdivision. 3. The maximum acceptable grade for the emergency access Is 12%. 4. The percent of grade is required to be shown for Danbury Street as it intersects the eastern boundary of Part I. 5. All new telephone and electric cables must be underground. 6. The proposed type of PVC pipe for the water system is not as stated in the approved Iowa City design standards (SDR17 vs. DR17). 7. Preliminary stormwater management calculations will be required for review before the preliminary plat can be approved. 8. Before final plat approval, a fire rating and a letter from the appropriate district approving the location of the fire hydrants must be submitted to the City. 9. Proposed fire hydrant locations are not shown. 10. The maximum slope on the typical ditch section should be 4:1 and the ditch should be a minimum of 18" deep. i :iCROFILIIED By i "DORM-MICR#LA13 CEDAR RAPIDS • DES MOINES i I 4 ATTACHMENTS I • Location map 2. Memo regarding interim policy for application of rural development standards ACCOMPANIMENTS I. Preliminary plat, Prairie View Es art I Approved by: ' ^ nald Sc meiser, Director epartment of Planning and Program Development MICROf JORM I CEDAR RAPD City of Iowa City MEMORANDUM Date: April 3, 1981 To: City Cohr From: Doug Bootothr Re: Interim Policy for Application of Rural Development Standards The City of Iowa City, in addressing itself to the application of development standards for new developments located outside of the City limits, but within the two mile extraterritorial control area, should consider the following criteria: 1. The potential availability of City sewer service; 2. The potential for annexation within the next ten years. 3. The consistency with the Comprehensive Plan. Three• different levels of rural street improvement standards may be applied :to subdivisions upon the determination whether or not the above criteria is satisfied. Level 1: Full City standards should be applied to areas which have 'immediate o potential for annexation (less than ten years). This means an urban cross-section with street construction of full depth concrete 28' Wide. Level 2: A minimum rural development standard for streets should be applied to those areas of future potential annexation (beyond ten years). This' means a rural cross section with a 6" rolled stone base and chip seal surface 22' wide. Level 3: Present County local street improvement standards would be applied to those areas outside the City's area of influence. This means a rural cross section with 3" of crushed rock 22' wide. I Pursuant to current City policy, necessary assessment waivers for public I I improvements upon annexation would be required at the time of development. { A full presentation of the above recommended standards will be made at the Council's informal meeting on Monday, April 6. cc: Neal Berlin Don Schmeiser Chuck Schmadeke bc5/5 ^city of Iowa Cit' �- MEMORANDUM Date: December 16,1982 To: Planning and Zoning Commission From: Bruce A. Knight, Planner Re: Prairie View Estates, Part I, Preliminary Plat On December 13, 1982, a revised preliminary plat was submitted by the applicant correcting the majority of deficiencies and discrepancies noted in the staff report dated December 2, 1982 and dealing with the staff's concerns regarding the proposed emergency access to Prairie du Chien Road at the northwest corner of the tract. Specifically, all deficiencies and discrepancies listed in the staff report were corrected except #1 which states that "the 60 foot wide right-of-way width on Kyle Drive should extend all the way to Prairie du Chien Road" and #9 which states that "proposed fire hydrant locations are not shown." The applicants are requesting that the 50 foot right-of-way be approved for the western portion of Kyle Drive as shown on the plat. The reason for this request is that a 60 foot right-of-way would necessitate the removal of the entire structure currently existing on lot 1 Yoder Subdivision. Note that the pavement width will not be reduced, only the right-of-way width. The applicant has applied to the Johnson County Zoning Board of Adjustment for a variance to the setback requirements for this existing house. Staff would recommend that if the Commission decides to consider waiving this requirement, the waiver be made subject to a variance being granted by the Johnson County Board of Adjustment. The applicant has stated that no fire hydrants are proposed. If desired, they are willing to enter into an agreement with the City to have fire hydrants installed in accordance with applicable City standards at such time as City water supplies are made available to the subdivision. Current Department of Environmental Quality regulations require that if fire hydrants are to be installed on a water system, the system must be capable of supplying at least 250 gallons per minute for a 2 hour period while maintaining a residual system pressure of at least 20 pounds per square inch. The applicants state that a storage and pumping facility of this magnitude is not a viable consideration for a development of this size. The Iowa City rural design standards do not specifically require the installation of either a water distribution system or fire hydrants. Therefore, this does not actually require a waiver of any existing standards. Finally, the emergency access easement which was proposed in the northwest corner of the tract has been removed from the plat. In its place, a 60 foot right-of-way (Syril Street) has been shown with the following notation: "Syril Street will not be improved for vehicular access until the grade and/or the alignment of Prairie du Chien Road is substantially improved." Staff finds that this alteration adequately meets the concerns about the use of any emergency access easement as a permanent point of ingress and egress. Further, this proposed alteration meets the approval of Johnson County officials. It should be noted, however, that at such time as a plat is submitted for lot 25, this street will not be acceptable as a means of secondary access unless it has been approved in accordance with the note. Therefore, as stated in the staff report, unless a P/ i MICROFILMED BY „ -JORM MICROLAB LI CEDAR RAPIDS • DES MOINES r J i � 1 I realignment of Prairie du Chien Road occurs, secondary access will again be a critical concern in reviewing any proposed resubdivision of lot 25. In summary, all deficiencies and discrepancies noted on the staff report have been resolved except the question of the 60 foot right-of-way width on Kyle Drive. This could be waived by City Council, and if the Commission takes action on this item a recommendation should be made regarding that requirement. In addition, a recommendation should be made regarding the waiver of the rural design standards proposed rural cross section to permit a six inch roadstone base and chipseal surface. Finally, any action taken should be subject to final approval by the Engineering Division of the preliminary stormwater management calculations. \ be/sp j i 86/ IIICROFIL14ED BY 1. JOFVKOI I CEDAR RAPIDS •DES MOINES III i City of Iowa Citi' MEMORANDUM Date: April 20, 1983 To: City Council From: Bruce Knight, Planner Re: 5-8223. Prairie View Estates, Part 1, Preliminary Plat On December 16, 1982, the Planning and Zoning Commission voted 4-1-1 to recommend approval of the preliminary plat of Prairie View Estates, Part 1, subject to the following: (1) waiver of the 60 foot right-of-way width on Kyle Drive subject to a variance being granted by the Johnson County Board of Adjustment, (2) waiver of the Rural Design Standards rural road cross section to permit a six inch stone base and chipseal surface, and (3) final approval by the Engineering Division of the preliminary stormwater management calculations. The current status of the above conditions is as follows: 1. The Johnson County Board of Adjustment denied the applicant's requested variance, which would have permitted an existing house to remain at its present location. The applicant has submitted a revised plat which provides a 50 foot right-of-way width with an additional ten foot easement for roadway and drainage purposes. This arrangement permits the applicant to provide the required roadway width and ditch cross section and is, therefore, acceptable to staff as an alternative to the 60 foot wide dedicated right-of-way. 2. The Comprehensive Plan update discusses alternative time frames for annexation of the area in question. The alternatives were based on different proposals for providing sewer service to the land north of I-80. It appears at this time, that annexption will not be expected within a 15 to 20 year timeframe. The Council's interim policy for the application of the Rural Development Standards, expressed in the attached memo from Doug Boothroy dated April 3, 1981, states that "a minimum rural development standard for streets should be applied to those areas of future potential annexation (beyond ten years). This means a rural cross section with a six inch stone base and chipseal surface 22 feet wide." For this reason, it is recommended that the Rural Design Standards be waived. 3.. The preliminary stormwater management calculations for this subdivision have been submitted to the Engineering Division for review, and have been determined to be adequate. Because the conditions set forth by the Planning and Zoning Commission have now been met, this item is being placed on the Council's agenda for final approval at this time. bj3/11-12 cc: Neal Berlin i MICROEILRED BY 11. .-JORM MICR46LAB CEDAR RAPIDS • DES MOME5 I 061 J 3 RESOLUTION NO. 83-124 RESOLUTION APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE BENTON STREET BRIDGE REPAIR PROJECT ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH NOTICE TO BIDDERS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. WHEREAS, notice of public hearing on the plans, specifications, form of contract, and estimate of cost for the construction of the above-named project was published as required by law, and the hearing thereon held. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA: 1. That the plans, specifications, form of contract, and estimate of cost for the construction of the above-named project are hereby approved. 2. That the amount of bid security to accompany each bid for the construction of the above-named project shall be in the amount of $3,000.00 payable to Treasurer, City of Iowa City, Iowa. 3. That the City Clerk is hereby authorized and directed to publish notice for the receipt of bids for the construction of the above-named project in a newspaper published at least once weekly and having a general circulation in the city not less than four (4) nor more than twenty (20) days before the date established for the receipt of bids. 4. That bids for the construction of the above-named project are to be received by the City of Iowa City, Iowa, at the Office of the City Clerk, at the Civic Center, until 10:00 A.M. on the 1st day of June , 19 83. Thereafter, the bids wt bei ope_ne by the City Engineer or his designee, and thereupon referred to the Council of the City of Iowa City, Iowa, for action upon said bids at its next meeting to be held at the Council Chambers, Civic Center, Iowa City, Iowa, at 1:30 p.m. on the 1th day of June 19 83, It was moved by Perret and seconded by Erdahl that the resolution as read be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Balmer x Dickson x Erdahl x Lynch x McDonald x Neuhauser x Perret Passed and approved this 10th day of ATTEST: Yyln,,lO�,) -k. 4aW CITY CLERK 1983 . l .. /l 0 il 1,14I.LA e MAYOR I. t it i IIICROFIL14ED BY l- DORM -MIC R46LAB CEDAR RAPIDS • DES MO1'!ES I Received & Approvod By TI Legal D parlment 87D J 1 / I • i 1 �i RESOLUTION NO. 83-129 RESOLUTION ADOPTING THE ANNUAL BUDGET, FY1984, ENDING JUNE 30, 1984, FOR PUBLIC HOUSING PROJECT IA 22-3. WHEREAS, the City of Iowa City has in effect an annual contributions contract No. KC9132, for Project IA 22-3, and WHEREAS, the Department of Housing and Urban Development requires the adoption of the annual budget and any revision by formal resolution. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, in its capacity of the City of Iowa City Housing Authority that: 1. The proposed expenditures are necessary in the efficient and economical operation of the Housing Authority for the purpose of service to low income families. 2. The financial plan is reasonable in that: a. It indicates a source of funding adequate to cover all proposed expenditures. b. It does not provide for use of Federal funding in excess of that payable under the provisions of these regulations. 3. All proposed rental charges and expenditures will be consistent with provisions of law and the annual contributions contract. "Pursuant to the rent schedule approved by HUD, the Iowa City Housing i• Authority certifies that it is in compliance with the provisions of Section 860.407 of Part 860, Subpart D of the Interim Rule published September 26, 1975, in that the aggregate annual gross rent of families residing in the dwelling units for the fiscal year beginning July 1, 1982, will not be less than an amount equal to one-fifth of the sum of the "Family Income," as defined in 24 CFR 860.403 (F), of all such families, as evidenced by the following estimate for the fiscal year: 1. Aggregate Annual "Family Income" $253,074.00 2. Total Annual Income Gross Rent $ 68,330.00 3. Annual Rent -Income Ratio 27% In addition, pursuant to Section 860.4 of the final rule, effective December 1982, the Iowa City Housing Authority is in compliance with Section 207(A) of the Annual Contributions Contract, which states in part that the Housing Authority is reexamining the incomes of families living in the project at least once a year. IM i 141CROFILMED BY �..,,.•.`' ( - -JCRM-"MIC RE/LAB 1 CEDAR RAPIDS • DES MOINES f 1 l�- r MICROFILMED BY 1' _ JORM-MICR6LAB- CEDAR RAPIDS • DES MOINES It was moved by Erdahl and seconded by Perret the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Balmer Dickson X Erdahl X Lynch McDonald Neuhauser —� Perret Passed and approved this loth day of May 1983. MAYOR i ATTEST: i �'Lnt I CITY CLERK j l�- r MICROFILMED BY 1' _ JORM-MICR6LAB- CEDAR RAPIDS • DES MOINES l.•we;: 10)1 Pan 11 - PI-11.1an lar and E01Plvtad ar Actual P.,. 1.1 us.OEP.R1.t.l DF no A-V cab.x OE'IELCR.EpT Ev. LVcu AUTn.Rnn •IOWA L0.-Rn,I +GUrINE. RPOSRAV CITY HOUSING AUTHORITY S OPERATING BUDGET N/A Far -haul YAP, Enenv_ JUNE 30 Iv yy_ wcAun. 410 E. •dA5HINGTON ST. 13.175 'K onl,;.•u,. ME V...GM tio. ! IOWA CITY. IOWA 52240 Tonr..c• Na.D- KC 9132 I Ac:u.Lsl TES REQUESTED BUDGET ESTIMATES _ �• LAST X)l I Pavlfc. .m r4�' P"C.L .NIXRx1[� IA22-3 •e.. URPENTII LNA ESTIYATCS I NVO YOOIPIC.TIONS E.I•t uP n.v-. v's rEO a.cu, r•S BUDGET eR I MA APPROVAL, LN..O-....R.... l ....•.. x LYA�L.... a.lr......... b.s L. IHAIA IR�j� MOUNT .MOUNT I.N..L.s..e•S.[I.nn 11 x• 101.' N,.n•mr...•., I ... PUY RUY (Ta N.m../Inl PVY (T.H.m.r)10 M.nw.n...... Z. �..rn.. Li ARFA OFFICE APPROVAL .-. IN... me TOM, (LM.ne) r RESIDUAL PECEIPTS 'OR OF."CITI BEFORE HUD CONTRIB0. 000 IIIONS AMC PROVISION FOR OPERATING RESERVE, 53.18 41.2 15,830 910mA.wRl Camuhman lL..ud Pr.iml REHC AL RECEIPTS•OR DEFICIT) BEFORE OTHER UOCON• 920 I TRN ,IIO.S AND PROVISION FOR OPERATING RESERVE, 53.38 41.2 1$.830 INEIIIIIIIIII OnW all 34,31 OPERATING RESERVES FOR A CONTRACT OR PROJECT Pan I - me.i.. OPa/atiq RIMBI - End a( CRTnet IWW Y. AL MOUSING 1.n. S - Fern Hun -Sud) I... e....... i NICROf ILNED By JORM MICROLAE3 CEDAR RAPIDS F DES MOINES i un a JI Pan 11 - PI-11.1an lar and E01Plvtad ar Actual OpANNHI.R RuoYo at TAR/ End OB R...... a1 End RI Pn.I.U, FIaAI Y.Ar - AOV.I S N/A P........ 1Pr R..... C --PP' 8V41-1 YAA. - E1111.11 w An..l 13.175 R...... A, End If C.NA.. B.dIH Yo.-E.IHOMIN Ar A,NBI E10 13.175 P ... IJPn I., RN... - RAARu IAd BudF.l Y..,-EHIAIAMN 1.320 R....v. n End AI R.ARA.I.d 9Uda., Ytar - E.,,PUP4 14.495 I MA APPROVAL, LYLE G. SEYDEL. HOUSING COORDINATOR /( 5-3-83 IN... AIa TIDAL (SISIN—) N .Nl ARFA OFFICE APPROVAL .-. IN... me TOM, (LM.ne) to." i NICROf ILNED By JORM MICROLAE3 CEDAR RAPIDS F DES MOINES i un a JI MUD 4.j -- Alive •, N'•v <• 0'.'.' u:9 8--ng., e.•••r 8.+... u.. .1-00906 ` 1•Mwn. r. tiro: ......- ".. 5...... el Bud9.l Do,. pod lu.Nlie.nen. F.cd Ler End:., JLNE 30 . 19 8844 IOWA CITY HOUSING AUTtORITY, CIVIC CENTER,. 410 E. WASHINGTON.ST.— 1f7WA CITY. T1vA-.all 90__ 0...annp ii•[a.N[ O..Il.n.r prn,ol F.elo.n eeor ler r n r••' NIIO mard lo. nn, Fe..n^p. .,it., than Sa[ •n 7^ Lon" h<u[inF, lull w•MI al loot •^^dl. •.^ '•I I,tin' __t_^I .1^.IIm9 w..1, a.a.11bl. lo, ec....... •.. its nbu a[[nld lot Us, < • onlh still 6'• Lw, nib.. ---1 , wd ace h 1c a., sit, . .. ,..hill, not ..Ir a ....... I..... ..... . ww,hl. r .o ltd...... 6. R..". .d Budp, vita, to, Sa< .n 73 Li and Mu mp.......no nu.b.n . .os .n4, bu., lb. PUM,.n • pnd .•....Mrb.r r .M ., el n n ntlubd II tier mdu61. ••plan .•Ihod let pn.•nt u utility calls 61 LHA and/e. an.. THIS PROJECT HAS 32 WITS AVAILABLE (8-2 SDRMI 20-3 BORMI 4-4 BDRM)• THE AVERAGE REM FOR THE MONTH OF MAY. 1983, WAS $120.34. TO ALLOW FDR SOME VACANCY DURING TURN -OVER, 97% OCCUPANCY WAS UTILIZED. $120.34 % .97 = $116.73 )R 384 U.M. = 544,824. CURRENT REGULATIONS REWIRE AN INCREASE OF 1'. AT EACH REMEWALI HOWEVER. THIS WILL BE OFFSET BY REDUCTIONS IN INCOME THROUGH LOSS OF EMPLOYMENT Atm/OR SELECTING TENANTS WITH LOWER INCOMES. E.< < Utdn — INOT le. S« .w 33 L.a." Mu..np.l Ch --6 .awwt... ... ca. in Uo. I, and ..oloin "O.har'. Under items 7. «platy. Nall lo, it.................ler [wminan, Fe, ..o.ol.: Cor, ind..idual [Fob.. ON•IDO•I, r•wa...n 0 uuu erw dl.wno .l OH.100.3.u. Cat. 01w,•. it... at ....... ... 1..,.11........ E.el..1 e.ue.pa.-d chassis' in allow.... an -char Io... •hrch .111 wun o ....Jive,. <nenp .n d. m.al emsrn el calor m.0ry -Lrp. du,..q .M 11«wu.d6"pr Yon". I. UrJ.rr S.•.c.. Sw<bu•Nr W<� Ebunmr� OIM.� (5,610 Z. Cow«nr.. ALL UTILITIES ARE SEPARATELY METERED AND PAID BY THE TENANTS. CURRENT UTILITIES ALLOWANCES WERE ESTABLISHED IN 1982 AND ARE CONSIDERED ADEOUATE. AT ONE SITE. THE AUTHIORITY PAYS ELECTRICITY FOR SECURITY LIGHTS, ELECTRICITY. GAS, WATER AND SEWER FOR COIN LAUNDRY EOUIPMENT. INCOME RECEIVED FROM THESE MACHINES IS SHOWN ON LINE 060 AMD E%PENDITLRES FOR THE UTILITIES ON LINE 390. Wanda it.. R. (NOT ler 9n.o. 33 Lm.d bowngd Co.lbu hive 1, q.-0111 "it .R- nod, u.l.ms, w1 Il, . r«ul caro. ..... 6uN111 Sym • Nwuq Ssh«I • SSD Mt rUh, .u. Cl,.<MW..sUclM••I dials,ILe eNwud Sao"' Y«r awas album. .."—.ad Nw•d.O..p Pa.., Ino... 1. Sp•[. Rw1.1 To MMms Ransil T.,.. 3. C.....ul NONE. l.. Snuon 7 Lwod sousing.) Gw•nllr. rhw only an Doran.................. __ rM larw.l- .ha.. bob.. ib .caw d IM b_D of Iino 7, 1, n 3 1-r wd ewmD b rb wD.. of it. ••.ir.rd cam..hr.an. Th..dd...wd sub HdY 1-1 - ... Wall Ninths. dly�lmd I.w Dbli< h...mp .d urban nnw.I call. an mlur I«wry 77, 1164, is D.il• .11. only .Lw rM •.•tip awn n b• <u•rpd .u�c .i<.ilb< o• Im IMn rb .."'no'... N 6. cMry" allow «wIdoll bnillu. 111. 1. carr 1. Dn..dw N,..wtldillry al dl, .u6J4, b will 6-n.<nury u -M• -it-'lM lints'.r-r 0«1169 pay, «nth arwl Db.idr Is, 6011.9. n bit.nupid by -u.h 41Dbc" 1«WD "...0 -.<.M SID D.h. dello«D in .•«.p rwu, .hldww 1. wll... In ....h DD ..add. in .n ma[Fwwl droll. •1 ll,• ........... Iv .M DII«n d .hl• DI.Ny ina"d In N...msawl .Iw« n NUDd7764 I. Co,n.ul Nu.6.r 3. Eo...'d 0.1.... m N..wd O..u111 R ...... a and S 1 •1 C..rw. Budpl Y... 3 3. E.n.n.< tarsen.1 ....... 1 un.N .,..a sic...•.. Sa/p. Us, ; s is ha 0<cup.d 6, Eld.,lr F•wJl.. 6 Eu.,.J--- n..04.1 .... ..... l... Eld.dr F•wdl•.l S Unit 2.....11" 6, lin• 3 S S. E.erwr" n...6. •1 Vital, pewORas in...wwD .r and •1 S C..nw. euprr Va.,.011,11.1 by $110. 3 3 1010.52573 ��—._arra __._._ _ . .. _ ........ .• __.__._., I' ED BY I'... �...—JOR^MRO MIICR46LAE3 J CEDAR RAPIDS •DES MOINES I p —� / d , 1 1 1 i ••"I• •:•,r1.1 Opemunq Bodge, VU ., hex. ;•., ., Sumulou, el Budge, Dgrg end Jwrilice Nen. fnwl Y.e. E...g JUNE 30 ._19 84-- ..... . ... .... 4_-............... CIVIC CENTER, .e.,l.,. IDNA CITY HOUSING AUTHORITY,4610 E. WASHINGTON ST.,, ID'xq CITY, IOWA- 52M--_-•,. .._- 0r...n.. R..a.pn IC nIuu.dl .. G.r• I ...e In.. Lr^_.. owu ,he e..0 el ..•.... Gan.wl F... m.nr..n, and ,h.e.u.nue. el lINN,G.mxl F,u4 a ,o...• n F••1e6. <.r .ah e r ud e, do. ..J ore,.... r. .. d.dhq r. r, s..ran....n1Uwo, oro„ .hld .Jl .Ibe .•un., o -d .•n... .enrhl, ,e,el .......mn rn the Rqu..ul 6d'.1 Y.". Eylo.n No... I., n m dub..,.. el snrann N.A. uf.... b...... u nTHE OPERATING RESERVE WILL BE INVESTED AND WILL EARN APPROXIMATELY 51.000 IN INTEREST. IT IS NOT ANTICIPATED THAT ADDITIONAL FINDS WILL BE AVAILABLE FOR INVESTMENT. .....1Un E.r .10...RoleRole....;. R.•p: Gi..a vll.IM,..... 11,..., .I .m w-heh..II«p.nr• el... d.. ,•nnd�n9 ul .h. LIIA'l e.pe[Iw BMre gin. Re<.i.l..u_u.. dung the Rqw rd OudV« .•r. Fill S.eu.n 73 Lnvd Mwinq .nh........ In. nn..n el ul.b., d.orp. 1. moon". RECEIPTS FROM COIN OPERATED LAUNDRY EOUIPMENT IS PROJECTED AT 4460.00 AND IS REFLECTED CN LINE 060 AS OTHER OPERATING INCOME. _ I I 0...•...9 E....,dnw a .. _ 1,....•n.. 11 and well Dole - ..n l... IN. L...m. Lrl.. en No Mu. d .vle........he.. en Fu. HUD•52561, Seh.d,1. el AP P. ohl.. oed Seterxs, n. lallwo: Lu ,.I ...b.r sl eeuu.m dm.mud -eh rh. ..,moon I., oe e...r Ilm .,.bel a .M.w rn C.lu.. (11. , f.. Hucivs66, r bnnn 171 Ew., lh. n..bo, •1 oge..al•.1 lull•um• positrons olecable to HUD...dd lemur.. n,..orx....nr. F., ...ndn I An Llu he. rbr.. -A•HT"moron. elboblo IN such Ni lu M rpo of 106, 705, onJ 505 ....... Io1Y• Thu., rho ...... I... Iu1f.u.o p•.itlan. to r... 11/10 1 7/10 r 3/10). F«n NUDS]lN,dbcJl. re HUO•oJN 1 A..1131 Enur rhe peruen el recd ua l.rr •pu .dra•n In Cdwu, (5) ou C-1.- (6), 1 h•.«nR I. ronq.n.nr, erM. Ihon Soni.. 73 Luud h... me. C.d...n 161 Eu., rhe .«uen .l ....1 ..1 ... ....... .he., In Cul... (5) At C. 161, F«. MUD• 37364 dleubl• No Sell... 3] . . - L.e.od h...... I...n•gononr, i n..,. SM ...bold ...... I... 1.11•.1^• i.•inens ani rM o iumou d n ." .•ppm In ell r•snien. dou.nnd "M" on fun HUD-52366..sib...wa , di.N,bud I.Accsunl little Ordrrxrr MAI ....p .nd Onrs.1_• Loler. E-1-111.ur I Meu,r.wna• rel, Pnlon.••ld lnur_._d AY111w_4_ rs -�- HUD. Aided Monac..eu 01 -IUM — H gib^ [ew•.1.nr _ -� Sol., I IFail. run $.a.- 1 )I L -..d Ln.d H.o1q Hruq ONLY .1. ,mn„Moa.Nenuahnrad Sol.,.., 1. - I 5.... .4 18,770 ALn..•u. o.m Lrhmnnl Solan.. I. I - n.r w..r.n.n.. 6 Oplcil. .L.bar j i t .5 ! 7.900 1 1 •dnxnL.b. I' I I r I nn.:, mad.l Model, Ill.) ILEGAL i I .01 1.242 d...^. M.en.rx,.. Nen P,q•... ]. I 9,970 ADM. I 11.1....mu end Add., .... ..16 Put.". ],/ 7,900 MAIPIf.— i rr leu•ard 1,.I.• •.soon•.. I... en HUD -57564, d..neunr el .alar. n1•m• rhe.. m Cdum. 131 ..1 rM urr...... Cot, Lr.nd m .1. yHnum U.. p HUD•57371, rhe.n.un. a1 sob,........ IN ., .n Col.- (4) an lout euru..rlll., 11•..No. Y IN. e.•..r e1 -1 dnlnbuud re Enmdlnq wmxn.... ... L P...un and a 5.mn.•.1. ..d Addlu..o but Pupa. , •1 •n to .nand.d . N. Ion d ..1h .n/induct peb<t ra M prw-el 6• IM LHA Ld1, a .he..,I .n F«. HUD.57id7. ' HUD•37577 i rte____ .___--._ ... _ _ _ _.. . • _—.-. �_ I � 1 d MICROFIL14ED BY L I DORMLAB � CEDAR RAPIDS DES OES MOIYES � / i r J i 1 1 OND 5H/I ' •w•.r :w. Op.mm.g Bud9el Sewwery el Budp.l Dam and JuaillwHion. ' Fowl Ym Endu JUNF 30 198 ^ IOWA CITY HOUSING AUTHORITY, CIVIC CENTER, 410 E. WASHINGTON ST., IOWA CITY, IOWA 52240 r^—•' �0o...... E.r.Mur.n ICaminu•dl - —_-_ 5.^«.r al Srull.ne andSalnr Dn• fo wdl: Sr.cib all rreeaud n ---- •• a C.r n-orer•ud u•Ifn sM .0.nJ :arr raY•u . d -L•r.r•. maur• l••TaD Iw. niurn . n ball .r y •Nnh^rvr•m•nn< 1111r•.nri 11.r.e. .b ebalnh M w r<«R<n• d Cr..HUD Ivudrtarwn.nd rnU.C.I.rI1. ur• da. IwiFsrwMUD-52IS8Iandm.11 «ur.p.. THE IOWA CITY HOUSING AUTHORITY WILL BE ADMINISTERING THREE PROGRAMS AS FOLLOWS, 1) 409 WITS - SECTION E EXISTING 2) 32 UNITS PUBLIC HOUSING IA22-3 (2ND YEAR) 3) 20 UNITS PUBLIC HOUSING IA22-4 (1ST YEAR) .. ... THE STAFF CONSISTS OF 5.5 PERMANENT POSITIONS. I TEMPORARY PART-TIME (ORDINARY MAINTENANCE), AND THE CITY ATTORNEY IS UTILIZED APPROXIMATELY 4 FOURS PER MONTH. SEE -52566 FOR DETAILS. ALL ARE CITY EMPLOYEES AND ARE GOVERNED BY THE PERSONNEL POLICIES AND PAY RAN ADOPTED BY THE CITY COUNCIL. COPIES HAVE BEEN PROVIDED. SALARY INCREASES ARE BASED ON EMPLOYEE UNION/CITY NEGOTIATED PAY INCREASES. Ira+drPubli[eri.^<, 5wnb.nh� Du._d Fu_LTd•.h•rw end Td�yr•rn. <M !u�•i In Wwen re •'Jmullwtlw Iw Tn.d I. C«r•.N«< er .M M...... rM«^ an Fn HUD -52571, pr en orl.nrbn .I ubu.mi•I B«unbd BWpr Y••.....111•.4 inn.... vp rM PUY rare el r. r.Nimro III., IN ... .... r..e m rM C.".., Bud,, Ywr. E.rl.in Nur la albnU« d «<h Ww.nr J rA.w uMnu1, NO INCREASE SHOWN. TRAVEL COSTS INCURRED ARE PRO -RATED AMONG PROGRAM ADMINISTEREDr 10% - 22-31 10% - 22-41 AND 00% - SECTION e. Ob. w.•r........ ulr 11.1-1-•[ Rpuor.d Bu............ d aHrwm am rM PUYrm .+uMMirwer Ir wcF rUliq rnou m IN. C ..... BWp, Y.o. OovM .1-d u.,• oriwer.l cnr .1 w[h d•«1 -r el •'OrMr Urllitl.. C......," NO INCREASES REFLECTED. I ..rbn.11... .11..........1 R..... r.d Brdpr Y.I..U•.rdin....... •or rM PUY o.. al u—r..�T..rw.r Iu .wr.ridl .n 116. C:'4., Buda, Y.,. INCREASE REFLECTS SALARY INCREASE PROJECTED FOR THE PART-TIME MAINTENANCE PERSON. Od�n.y Yunr.n�nn B Oro.u.n . C n Ce.br Llu u[h ndlN'7Z. w ..M enne�ir urrrw <«•ru<d br ud 9io rM ori• n•.Md <irr7v wd.: civ. .1-A Yum y new wo1-m urrrw, 111-1.1.4 I.r .M 11wwu.4 Bup.r Ynr. fgldn ,ubrennd Bnwmd Budp, Y.m innuw. ..o rM IAA rm..1 upndirw. lm C....., S.niu..n IN. Crrow BWpr V.I. II LMA M. ...... Ir .rinowns. d .loon wb, do a«ew swr 1-r eeb. COSTS REFLECT A ONE fl) YEAR PEST CONTROL CONTRACT OF APPROXIMATELY 51.200.00. THE REMAINDER WILL BE AVAILABLE FOR PLUMBERS, ELECTRICIANS, LANDSCAPING THAT IS BEYOND THE CAPABILITY OF THE MAINTENANCE PERSON ANO WILL BE CONTRACTED FOR AS NEEDED ON A PER JCB BASIS. HUD•OSY1 V •• 7 1 III i I, MICROFILMED BY ; I � - - ""DORM -MIC ROLAB' CEDAR RAPIDS DES MOVIES I I ' r i p . .�.,4 vn•.13711 OP•rohnq Budq•1 Su..., el Budq., Dnm and lu.,ilic Dien• " F—.1 Y••r E„di JL E 30 17 64 - _ —err—=.�-v_—z-a- _. v= .a.:ce.•i.w . h.:•i.....�. •.iy.er IOWA CITY HOUSING AUTHORITY. CIVIC CENTER, 4110 E. WASHINGTON ST., IOWA CITY, IOWA 52240 j Oeo••wl E•1•md.rn•• IC•eri..Ncnu•e, • ,neon nr G... •.elan el mbr n wl Rnwn.d BudnN Y..'• ,.•Md m n d• PUM I. Bo • el ••wndnur • I« nu e d• Cunnr yo Yue C rr cMnp m Unna. N• ,u,• u., •iu•r j NONE SHOWN — 2ND YEAR OF OPERATION, FIRST THREE (3) YEARS PAID. \� E.vlevw B•ndO Cennibmi• Ln, •II E.rlevn B•mli, Bleu •euue.ud in. GI •• ruailic•r,w Ix •1) Ilw• n M IOmuuJ In rM R. ew•nd 8.4" Yrr 1« .hmlr soar HUD u,Hurrmw M• ro, bun pnn. ALL ARE CITY EMPLOYEES (TO INCLUDE THE CITY ATTORNEY) ADD AS SUCH ARE COVERED BY CITY/UNION CONTRACTS. EMPLOYEE BENEFITS INCLUDE PAID VACATION (VARIES WITH LENGTH OF IIPERS). HEALTH ADD EMPLOYMENT IOWA PPUBLICSa IT EMPLEE RETIREMENT SERVICE NCE, LIFE iMM M uq n'd 0eend w,.nn •• •1 tA•r..nh ni.hwh IMboH,nm .uiuM,od.,M orb«.n1 .nl —I""I..J dl unw,. raarebb THERE ARE NO ACCOUNTS RECEIVABLE' ONLY 5400 IS PROJECTED AND THIS IS LESS THAN j 1/l0 OF l7: OF ANTICIPATED INCOME- TENANTS DO PAY A SECURITY DEPOSIT ANA RENT CDLLECTION ; j A WAITING LIST IS MAINTAINED AND IT IS EXPECTED THAT POLICIES ARE STRICTLY ENFORCED. 97% OCCUPANCY WILL BE MAINTAINED - I i E.,reerdnuY M.nr•unn, RObo.•n, sl E uir.•nr. •nl Bawr•.nu and Addi,bnu Cl..sri> XUD oN••d N 710 IuuHl<ui•n Isr uch • .hick ..b w rM oa.•n •n F«. HUD•37510. noun• . I. .. ne a In r qwo• u P, 1,17--, a i e • « NN. 7••• d Mu. 1 wa'm' I„ M..... in0gsndsn a uwcMd a F.,. HUMS267 nod n•, b r..... DURING THE PAST YEAR APPROXIMATELY 9 SMALL TREES AND SEVERAL SHRUBS WERE DESTROYED BY VANDALISM. THIS IS NOT COVERED BY INS MPNCE NOR WARRANTY. IT IS ANTICIPATED THESE WILL BE REPLACED WITH LARGER, MORE plRAOLE. STOCK AND BE PROVIDED BETTER PROTECTION. HUD•N777 •U I DD.twYDrrrnillwD amu: �m—rr4f1+MC MICROFILMED BY '.JORM "-MICROLAE3 1 CEDAR RAPIDS • DES MOIRES jL. I, hstreaH.a- IN P,aarertt..1 Fen. HUD -52571 0..para ohm lean n 1-01¢1 d -mod -d -rimae: of Ad.inia,alen Eaeaes., Who, Or- Solalo, and the dinribni.n Ihenal to HUD -mad ho -un, a maagw,rnt and dadopnwnt, and t. other aep,om.. Fa description of acceuras, es. La -Rol Are ...I;., W. -I, IdNMJIk.11em- Th- idontiHcnaon baso In the wpa right hand cairn mt 1.11-NmIaMlary. 1. Legal Eaton,.: Enver in Column (7), Line 1 the estimated col .11...I wale- 1. MoMgwot actidtiea. Enter In Column. (3), IA), eel 151 the .o rate -hero of aeeunt In Column (2) clmrgeabla to HUD-mded honing in emrpaaam ead deralap.eaq sed to non -HUD -aids prsorawe. Seealel Nate. Tho aamwnl entered in Col. (2) eheald ;also aalorms of Staff A a va at shovel an From HUD -52566 and ,refused ea lino IN "Oihw*' In the Suearry of $%film and Salary Data soca., of Fore NUI).2573. 2. TmN,I ENones: a. Trips to Cc mi.. and Heatings: Column (1): Lint. 2 through 5: Liar each convention a voemng te he amended by LHA CaatedanN, and staff, with its leaorian. nw Hw n..be, .1 Co se isoianao and 16 number of LHA mall eepleyaa, ogecM to oisoni $he. Hr aggregate numbs of dole in morel ataNs fa all peneaa esaatad to -mrd s ch o pigs. Cel.. (2): Ennr the .-meets mtai cot cad each Ma, including obsis4nce alb.aab, cast of tunefaMatan, and rive so 6.isnllamoue oaatao. Colua., (3), (A), and (5): Enter in those calumes the are rata alae, of Has semen ahean in Calor, (2) chrome to HU •aided housing in mone"Nom, and do"Irmaeat and to earl HUD -aided marene respectively. Add Column, !21 through (5) and arta' total for each an Iia (6), "Total Travel to Cra mrism sed Aleotbg,". b, Other LMA Tonal: (1) Outside Areaol LHA Jurisdiction: Error in Calumet (7)• Lt. 7 the estierai cast far tn..I by LHA Ceeeiesiam and.teff, ineludinp to. test of aubdaamq nampaNllon, and nimbur,able mncallaMaus upenvea. 1. all Other nips --laid. the LHA j.hdlnion aro-. Fellow instructions undo 2, above 1. C.I~, (3), (d), and (5). Q) Mhlhin Ane of LHA Jurlidietiea: Enter in Caluaw (2). Line! the estimated total cost for LMA trawl dH,in the LHA jurisdicrion.a, including flied esahly allewaa se rah b.semwm ea a eileep Well for area al twiretaly, ,wad automobiles( and nimburs.rnt far aWF.leed us. of local public mnrpaterlan. Fella, insirmlim, words, paragMpb 70 abme fa completing Celun,ns (3), (4), ..d (5). . i(3) .Add Calu.ns (2) through (5) and ant. total I. each an Lia 9 "Tatel Other LHA Tonal". 3. Publication., Woioahie Dues and Fiat, Tdtohea and Td.greph and Sumdrm a. Calu.n (2), Linea It 1600ngh,19: Fa each Ima e1 esp-M. near the estimated Hotel for all programs. b. Columns (3), (dl, and (5): Fa each iter. a1 ueaoe anter the pre rate share of The oUasted amount In Celue s (2) chargeable to HU •a— sun mMMPaant and dawlNata, and Ho Mo-MUD•atdad pragrawar Mapaetivaly. t IL Total Ad.inianetien Eesaest0tha Then Salado: 0arind by addiliea a1 fete[ Legal Expense, total Trani Eseaesa, Publico• Ilan(, .ho,. op wee and esy elaphena old T.Itpeph, and cane Sundry. On Lim 20 emHa apprapriata tatele in Celaans 0) tlatugh (51- Carry fa,ward is tip aporapriata Ila an Form MUD -57561 a to Fan, HUD -2514, the ollecoble grunion of the : .moved alum. in Cel~ (3) fa each account, la HUD- aided housing in a meP . beslllc.tlae Of Tonal ta Casnatleaa sad Ataomnga Imam In if. apes lasalded a anmM imt justifying Hip Is ca.cM"a and NNH-m by Ca iglioars and staff of the Local Auther,ty. .-t la'ar.,tur•.MTa encs nr.M.wN, i 1)ICROFILHED BY -DORM - MICR�hLAB CEDAR RAPIDS •DES MOL'1ES I O VIOL-Fy1 um J M 30, 1984 k� R MONTH FOR I NED. oR Sec. s Exisrim. Instructions for Fnporotion of Form MUO.52566 p,.Mu Ihtr 1.. .rho. pw..ed .lalhx, la the Rwws,.d Bud,., Y.a. Lw all...tnin the alar, I. -h.ch is <hrpebl. -hills . in go,. in HUD- md.d heuuno ,n monaa.•..I m d..dwn.nl, 14rulluuw: Th ,dwl.N.,.on be.., oI IS- au of the lare me nll•.+PlaMtay. 61•x. 111 h•Illw Tide Ln, each pauuen Ltl. eccadl.p Ie 0".."1.. Unit, ,.•., CInae1 Office, Co.".) Mmmuonc.. repo a P,.,.;,Yenege..n, Grate, and Fu,.cum .,thin wch.temmilT r, L.., 011in al the Oil.'.. A,........ and Pocking Section. Lmung ed OccullancY Section, O•Mral MarntewM. Cie., Punt Cra., etc. All +wrwel temaiy lebo, -n, b. ce.b.md w o .Inyl. 1.. dis.,i "C..wl Lab." a "Tiopaary Lob.". In I1. rpoc, prer,d•d.r it. right lend .do al Cel. (I) Brow, I. tech pseit.n er pout of mi fi M te m aster., on awar.. MugweIn e+ lellwe: A•NT In Ad.rn.w.11a,xNwbchlc.I potr„enl, A -T Ia AdmpionuarrTeeheicd pctmea$, M la Min .wea. pillon4 .ed U la Utilities Lab. palso,a1r, plld QI. Other P..d..., .Ych...1.11.lLMY1 ted mchdKl.el on., .n.nrn.p p.npnwl emplayed le be .ole PWPOS- of q.w,-ny pl....Id wecdre.liMr la m.aerd,wry mo.,.mnrr, lob. .w.nr hrno.wl end eddww.. Cotes (2) Prowl Sal«, R.li Enter doing date of lois., mnpli.d payroll period In hwdinp. Then, la sash position Lean •• olum 11, reser , ileum "gest salary lot. osco,diny to Ih late., popeIf record. For .e. pterHte. la be mlabhshrd ... •6, Rreviled Budge, Year, Itete this column blank. .ibm. UL 111. ISI bg.e.,d Myo Y. Lbq R.w: For each amnion listed, mm ,h wepoud "nmol +ol...o,. la the R•.ueatd 64sel Y•er. Ein.r•d P. m.e: -- M., .booths: F. tech poi.w Lied, Inter the mriea,d egurtel•nr nanberol Iulleer.h of •ml.yeter 1, the Rest,ii, Sint" Yoe,. Ae.wc F. tech mines lista, ..,. the tetimM amount al sel.y ,o be mid chis." the Remi Bridge, Yte,. All..nte. J Wer ite b ►ro r": Th.. ucote, Celume (6),I -."h (V), is ,o be coaglaud by Local Autheriri•. . hick are �onirnrd .I I Copan: elher than RUD • Ard•d prelate in AblMg.mnr, Col. (61 HUO-Ald.d ►M en - A6tepwab Fa tech Patinte liid, @~ th aeeea, .1 selery allocable to •cbri,wa ,plated la MUD • Aider pgoctl In Wrolso..n,. C.I., 1711ND• Aided ►leereea - D to eeFa tech pailron lieted, Inver Ih onoum al eoloq elleadle to ".,,rote+ •.lead to NUD• Aider g,gecM m teltemM.m Ind.. in ate..tent, th •arw,r chrgeabla Io DmlMmrd Cost Accent. I416 .Ind I4251... L..•R.., Act... oI M..adl Cdrae (1) Otter five em: For tech muow Iis"d, onler th o.teng of selerY ollteabte ,o aapiti•a reANd n pelems .bpb ' ,atony o.n.d, tete-ald.d, Ic., M in all other pogroms .eh.hich this, Local Au,her By It cancerMd, tach at Urban °•oriel, rm. U1 Ill Mork" .1 AllteaNea: For each paihea a peea of MFllirt+ Ilid, al emMpi.n, thing brieR, the m,hd used li ,h. dlrer,an.as n•�"Per IArit Lwow C•laan• (6) • BDB, (B) • M," . "Percent of Tim: Col~ (6).60%, 171 • 1�7-:, It 1111 • ID :," c,c. Tha neethd a1 allwatien u+od axN rwll+bcolly reflect o (au shoring al $•tory owenv by tech Megre..' Pct Ih. bis el ml.mpo II .. on Is. sdtdub, caep7eb Ih Suea.r a/ Sbllin ad Sala Data sectio teF.. NUD - 575'7 'Lrer,rq BScatter,, Scatter, al Bdge, 0.ro and lmtilieallms, kw a Ith..e.se an la be torrid heard is Fer: HUD•S2S6/, Owr•nng Budget, S...er, RUD•Aid•d Lor lien, Herieint, in h6.ep.eer ead ted Fie HUD -52574, Onereri•g Brit., Is, frig. 73 Laid Nwi.g. oris oOVfN.eM MMrp aIIQ.11T-1e01r1a 1 IIICROFILRED BY I 1 "-JORM MICROLAB'- CEDAR RAPIDS • DES MINES I xw•'1tM U •, Me T f J GENERAL CERTIFICATE I, Marian K. Karr, DO HEREBY CERTIFY -as follows: 1. That I am the duly appointed, qualified, and acting City Clerk of the City of Iowa City (herein called the "Local Agency"). In such capacity, I am custodian of its records and am familiar with its organization, membership, and activities. 2. That the City of Iowa City, proper and correct corporate title of the Local Agency is the Iowa. 3. That the authority of the City of Iowa City, Iowa, was duly created pursuant to the constitution and statutes particularly, the of the State Act of the Legislature in the laws of Iowa including, of Iowa of 1838-1839 page 435, and was. of its duly organized on the 4th day of July, at 1839; and since the date organization, the Local interruption in the performance of Agency has continued its to exist without public corporate purposes. 4. That the the beginning and names and dates ending the terms of election or appointment, and the dates of of body of the Local Agency and of its of office, of the members of the governing principal officers are as follows: DATE OF DATE OF COM- DATE OF EXPIRA- NAME & OFFICE (s) ELECTION OROF APPOINTMENT TERM EOFNOFFICE TION OF OF OFFICEERM Mary Neuhauser Mayor Councilmember 1/4/82 11/6/79 1/4/82 1/2/80 1/2/84 David Perret 1/2/84 Mayor Pro tem 1/4/82 1/4/82 1/2/84 Councilmember 11/6/79 1/2/80 1/2/84 John Balmer Councilmember Kate Dickson 11/6/79 1/2/80 1/2/84 Councilmember 11/3/81 1/2/82 1/2/86 Clemens Erdahl Councilmember Lawrence Lynch 11/3/81 1/2/82 1/2/86 I�� 1 l � MICROFILMED BY -JORM -MIC R,6L"4B T CEDAR RAPIDS • DES '101YE5 I I f J r` GENERAL CERTIFICATE I, Marian K. Karr, DO HEREBY CERTIFY.as follows: 1. That I am the duly appointed, qualified, and acting City Clerk of the City of Iowa City (herein called the "Local Agency"). In such capacity, I am custodian of its records and am familiar with its organization, membership, and activities. 2. That the proper and correct corporate title of the Local Agency is the City of Iowa City, Iowa. 3. That the City of Iowa City, Iowa, was duly created pursuant to the authority of the constitution and statutes of the State of Iowa including, particularly, the Act of the Legislature in the laws of Iowa of 1838-1839 at page 435, and was. duly organized on the 4th day of July, 1839; and since the date of its organization, the Local Agency has continued to exist without interruption in the performance of its public corporate purposes. 4. That the names and dates of election or appointment, and the dates of the beginning and ending of the terms of office, of the members of the governing body of the Local Agency and of its principal officers are as follows: DATE OF DATE OF COM- DATE OF EXPIRA- ELECTION OR MENCEMENT OF TION OF TERM NAME & OFFICE (s) APPOINTMENT TERM OF OFFICE OF OFFICE Mary Neuhauser Mayor 1/4/82 1/4/82 1/2/84 Councilmember 11/6/79 1/2/80 1/2/84 David Perret Mayor Pro tem 1/4/82 1/4/82 1/2/84 Councilmember 11/6/79 1/2/80 1/2/84 i John Balmer Councilmember 11/6/79 1/2/80 1/2/84 Kate Dickson Councilmember 11/3/81 1/2/82 1/2/86 Clemens Erdahl Councilmember 11/3/81 1/2/82 1/2/86 Lawrence Lynch Councilmember 11/6/79 1/2/80 1/2/84 John McDonald Councilmember 11/3/81 1/2/82 1/2/86 Neal Berlin City Manager 1/14/75 1/14/75 Indefinite Robert W. Jansen City Attorney 6/30/81 1/2/82 1/2/84 Marian K. Karr City Clerk 4/12/83 4/12/83 Indefinite 5. Each of the above-named officers required to do so has duly taken and filed his oath of office and each of them legally required to give bond or undertaking has filed such bond or undertaking in form and amount as required by law and has otherwise duly qualified to act in the official capacity above designated, and each is the acting officer holding the respective office or offices stated beside his name. 6. None of the above-named officers is ineligible to hold or disqualified from holding, under the provisions of applicable law, the respective office, specified above, which he holds. 7. None of the above-named Councilpersons is an officer or employee of the City of Iowa City, Iowa. 067 MICROFILMED BY _� .• I 1_ -JORM MICR6LA9 1 CEDAR RAPIDS DES MOINES 1 I ' l Page 2 Gen `1 Certificate 8. Since January 4, 1982, there have been no changes in or amendments to the charter, by-laws, ordinances, resolutions, or proceedings of the Local Agency with respect to: a) The time and place of and other provisions concerning regular meetings of the Local Agency; b) The provisions concerning the calling and holding of special meetings of the Local Agency and the business which may be taken up at such meetings; C) The requirements concerning a quorum; d) The manner in which the charter or by-laws of Local Agency may be amended; e) The requirements regarding the introduction, passage, adoption, approval, and publication of resolutions, ordinances, or other measures, relating to the approval and execution of contracts and the authorization, award, execution, or issuance of bonds, notes, or other obligations of the Local Agency; f) The officers required to sign, countersign, or attest contracts, bonds, notes, or other obligations of the Local Agency; g) The office of. the Local Agency; or h) The seal of the Local Agency. On January 2, 1976, the City Council adopted a Home Rule Charter for the City of Iowa City, Iowa. Said Charter was passed according and pursuant to State law. 9. The seal impressed below, opposite my signature, is the duly adopted, proper, and only official corporate seal of the Local Agency. IN WITNESS WHEREOF, I have hereunto set my hand and the duly adopted official seal of the Local Agency this 10th day May , 19 83 MARIAN K. KARR CITY CLERK 1 i 141CROFILMED BY -� 1. -DORM-MICR6LAB' I CEDAR RAPIDS DES h1014ES i HUD -9011 (11-68) CERTIFICATE OF RECORDING OFFICER I, Marian K. Karr , the duly appointed, qualified and acting City Clerk of Iowa City I do hereby certify that the attached extract from the minutes of the regular meeting of the City Council of the City of Iowa City , held on May 10, 1983 , is a true and correct copy of the original minutes of such meeting on file and of record in so far as they relate to the matters set forth in the attached extract, I - I and I do further certify that each Resolution appearing in such extract is a true and correct copy of a Resolution adopted at such meeting and on file and of record. IN TESTIMONY WHEREOF, I have hereunto set my hand and the seal of said City of Iowa City this 11th day of May , 19 83 . 4 i HUD -9012 (11-68) EXTRACT FROM MINUTES OF MEETING EXTRACT FROM THE MIN= OF A recular MEETING OF TIO✓ Iowa City Council OF THE City of Iowa Cit HELD ON THE 10th DAY OF May , 19 83 The Iowa City Council of the City of Iowa City met in regular meeting at the Civic Center in the City of Iowa City , Iowa , at the place, hour, and date duly established for the holding of such meeting. The Mayor called the meeting to order and on roll call the following answered present: Balmer, (Dickson - 7:38 P.M.), Erdahl, Lynch, McDonald, Perret. and the following were absent: None i i The Mayor declared a quorum present. * * * * * * * * * * * * * * * * * * 2339'i8 -P 141CROFILMED BY 11" -"JORM "MICR6L-A9" CEDAR RAPIDS DES MOINES 1 Muo•+ou ctwn The following resolution was introduced by Mayor Neuhauser ; read in full and considered: Erdahl moved that the foregoing resolution be adopted as introduced and read, which motion was seconded by Perret , and upon roll call the "Ayes" and "Nays11 were as follows: AYES NAYS Balmer, None Dickson, Erdahl, Lynch McDonald,. Neuhauser;. Perret The Mayor said resolution adopted. thereupon declared said motion carried and +Ivr►retwslrr♦r � 1 i There being no further business to come before the meeting upon motion duly me -ie and seconded, the meeting was adjourned. z W•A Gra II h1l1 4V1 GJ�1.4�1.1 r,.lni SII 11 SIJ 1l.Y I1.11 i MICRUFILMLU MT ' —JORM--MICR6L"A9 � CEDAR RAPIDS • DES MDIMS i J RESOLUTION NO. 83-130 RESOLUTION ADOPTING THE ANNUAL BUDGET, FY1984, ENDING JUNE 30, 1984, FOR PUBLIC HOUSING PROJECT IA 05-P022-004. WHEREAS, the City of Iowa City has in effect an annual contributions contract No. KC9160, for Project IA 05-P022-004, and WHEREAS, the Department of Housing and Urban Development requires the adoption of the annual budget and any revision by formal resolution. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, in its capacity of the City of Iowa City Housing Authority that: 1. The proposed expenditures are necessary in the efficient Housing Authority for the and economical operation Purpose of service to low income families 2• The financial plan is reasonable in that: a• It indicates a source of funding adequate to cover all j proposed expenditures. b• It does not provide for use of Federal funding in excess ofthat Payable under the provisions of these regulations. 3• All proposed rental charges and expenditures will be consistent with provisions of law and the annual contributions contract. "Pursuant to the rent schedule approved Authority certifies that it is comp lbenceD HUD, the City Housing Section 860.407 of Part 860, September 26, 19of in that , Subpart 0 of the Interim Rule Published eof d residing in the dwelling units for aggregate annual Rule published will not be less than an amount equal to onen 2 hsofrent the Of sumfamilies the "Family Income," Year beginning July 1, the as evidenced by the sfollowenglest i CFRate 860-403o thfiscal f all such families, 1. Aggregate Annual "Famil „ year: 2• Total Annual Income GrosslRent e 3• Annual Rent -Income Ratio $129,417 $ 38,825 In addition, 30% December 1982 pursuant to Section 860.4 of the final rule Section 207 A ' the Iowa City Housing Authority is in complianceeCwith that the Hous�nOf the Annual Contributions Contract, which states in in the 9 Authority is reexamining the incomes of families living project at least once a year. MICROFILMED BY I -JORM "MICRO LA13 -- CEDAR RAPIDS • DES MOINES I � M J It was moved by Balmer and seconded by Perret Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Balmer x Dickson x Erdahl x_ Lynch xx McDonald Neuhauser x Perret Passed and approved this 10th day of May 1983. MAYOR ATTEST: I rina.LERK. �i�a A ) Z1 C Received & Approved By The L_gal Ca raiment .5 1 13 1 83 J i MICROFILMED BY JORM--MICR#LAB'- CEDAR RAI -IDS • DES MOVIES the .' . nCU-titer RESIC AL RECEIPTS IOR DEFICIT) BEFORE lo...... Ivl9 000 HUD CONTRIB4 I TIDNf aND PROVISION FOR OPERATING RESERYEI U.S. DEP.Rr4 Ex[OF nIL.YC.ac.A e[v['_auExi .uc`.`VT^onrrrr Nr,,, -"n-n-f11I nC:�ll!.'. is J4414 i""•[nr OPERATING BUDGET IOWA CITY HOUSING AUTHORITY Fn, Plac.l Yam E.d.nv_ �L.NE 30 19 94 Aoc.u•.� 'WASHINGTON End el Cnnm Bu1p1 Tur- E.rLmJ n Aem.l E---- 410 E. ST. I X °wip'"`L "['•"'_�"'•�' IOWA CITY. IOWA 52240 0 KC 9160 oT.K4 NVD COxrR!Mu NOxs 6.4 1.420 { 1ACT.Au�Ap Teti L. I"IC REQUESTED BUDGET ESTIMATES I nwn,Etr xR.l.. —� I I Nul .cTMALW :SIO'• IA Os -P 022-004 •exn ' AV.L I uRRex LnA esn4A res Nuo uoorncA rloxs� 960 BUDGET I LxA-0-n.a.R..... xannq .._ 7I' enn Il tY4L,nMA.-.....m n..� I, HU.L.a..d.Ucs. 1,N/A 19 N/A A4ouxr .4oUNT Tax 101e 1.lon.a•.... a,em - 6.14-4 ........... PUu PVN PU4 ITSX. N..,IIOII •V4 (T....... AOI .r _ ad. nN^.r.. C.m..or J I Pan It - I"M.N. lar ad Exti- .d R[ Aa5m1 RESIC AL RECEIPTS IOR DEFICIT) BEFORE 000 HUD CONTRIB4 I TIDNf aND PROVISION FOR OPERATING RESERYEI _ n ler IT .... - Curr.nr Budget r..r - E.IL.LJ >t3dB9a1t�t 910 Ouu<. ar.__ I C -11 -II _.n (L.v<.4 Pmnul 6.4 1,4$D 110.710) 1RESID q 4ECEIFT41OR OErICOI BEFORE OTHER UD COM• End el Cnnm Bu1p1 Tur- E.rLmJ n Aem.l E---- 920 1IR" IION9RNO PRO"ININ FOR OPERA TING RESERYEI 0 . ler q....... R..v.. r.d Bvd f Y[.r- a• oT.K4 NVD COxrR!Mu NOxs 6.4 1.420 { 910 Or nanny 5ub�rd• ,, End .1 R..... BudPl Y..,1.420 j :SIO'• .b. S.budy SeeoP1 ' AV.L _ 960 7m.1 OIAm HUD C.—Ibm,—, I 9T0 Rmd...1 R.I.,,,, ler D.6u11 b.l.r. R...... 900 Pre...... I., OF....... q...... 6.4 1,420 990 Rordwl RgUPp lP, D.xuN 55.1 12. 130 48.6 )110 710) OPERATING RESERVES FOR A CONTRACT OR PROJECT uxe PRN 1 _ 1,IRRIInRa OPPnlllq RRPRfVR - End RI C." 6r.11RM Yw SECTION • - L�a.O.NED R"TAL NOVSING f 01 DN.Ne11150:1 RI Lin. 600-Csl..n 3 -Earn NUD-32311.,. CRnl.... 12.130 SECTION B - LN.•LEASE. HOUSING - SECTION IO OR IOICI 0} On.bell 130:{1 el Lin. BOB_ C.I... S -FP.. Nun_<n u. I_._n_.__. Pan It - I"M.N. lar ad Exti- .d R[ Aa5m1 LYLE G. $EYDEL. HOUSING COORDINATOR Ae 5-3-83 IX.nr ,M Tlllq frlBrN 0.N1 F. OFFICE ♦.PROVAL M1Y..n.nd Tlu, I• i 141CROE ILHED BY -JORM ,MICROLA13 I L% CEDAR RAPIDS a DES MOVIES (0., RM I T � i - •^T r<.[[[YB. a[ TORE end of End PI P....... Fhvl Y.,N _ Amv.l f _ n ler IT .... - Curr.nr Budget r..r - E.IL.LJ >t3dB9a1t�t p 110.710) Be.l End el Cnnm Bu1p1 Tur- E.rLmJ n Aem.l E---- 0 . ler q....... R..v.. r.d Bvd f Y[.r- a• 10.710)Rr End .1 R..... BudPl Y..,1.420 INA AV.L _ LYLE G. $EYDEL. HOUSING COORDINATOR Ae 5-3-83 IX.nr ,M Tlllq frlBrN 0.N1 F. OFFICE ♦.PROVAL M1Y..n.nd Tlu, I• i 141CROE ILHED BY -JORM ,MICROLA13 I L% CEDAR RAPIDS a DES MOVIES (0., RM I T � i ruo an.q IYr<• a r n <rw••r< !•w'^^. �o.y Ope,Br.nq B,.ngw a .r•. 8..... x•. a.Ragr r"•"' < HB" Summary ul Budq., Dw. and luwdi<mwn< 1 F,.<el Y... Endlnr JUNE 30 IS 84 ,.IOWA CITY HOUSING AUTHORITY, CIVIC 410 E, 'elASHINGMN ST—JOWA C_rTY IOWA_. SPP4Q 0••I L.,q 4mi•I F.YIO.n n n la. • rm r,110....N la.+.n. Fe. n•q, arh.. ,hen Ca +••. uFvl.nrnl••le...r aMn Rn3unLlb44 ..1 l'rA 0,11,r,ell,mnl 4.11.....n e. e,wle. e e r..Nw<rFhqelru .r. m0rh11ewb 4 < namee 44 AunrwMeon4l.RA w eua'eu. .,. ....„em a^•,reeh.... ..... ..re,d Brd• '.. 1..m1]Luud mnndw..14440 ares, end ".A. ."Ii 44l r. ...luded It nw �ndu4d, ual... m•rhed ler r0�mwr e, urJny cwu by LNA and/4r ,.nam. THIS IS THE FIRST YEAR OF OPERATION FOR THIS PROJECT. AVERAGE RENTS FOR PROJECT 22-3 WERE UTILIZED TO PROJECT RENTAL INCOME. $120.34 WAS AVERAGE RENT. TO ALLOW FOR SOME VACANCY DURING THE YEAR CAUSED BY UNIT TURN -OVER, 97X OCCUPANCY WAS UTILIZED. 5120.34 X .97 = S116.73 X 220 V.M. = $25,680. Eu . Uelu INO f I a ugn• ,Lwnrw4.qnhsnp ,,, rber.raLr.4alwe.wmmwm]r]n.r Lea.nl. , u•.ude.hw .e .., u.nm„lriwbl : cGl-Gwhb mawdin.,d.w..l..<b•aw<b44m.0renwbeenl I, w. 4N+ 7. ..pl... W.;, ,nmu 1wd n<...wwde'0N.100'2'.. Gr••IMu”la. elo.....mhwM.ill 44w 0dumq 1h. Rw5woer Y.I. I ]. Cem Eb< <Nr 0.F ISMwId i ALL UTILITIES TO THE WITS ARE SEPARATELY METERED AND PAID BY THE TENANTS. CURRENT UTILITIES ALLOWANCE WAS ESTABLISHED IN 1982 AND ARE CONSIDERED ADEQUATE. THE AUTHORITY WILL PAY ELECTRICITY FOR SECURITY LIGHTS AND WATER FOR NEW LAWN AND SHR1B5. Nen4ell'np R•m: INOT 1•r Sawnn ]] L•mN h.w,q.1 CemHel• bon I, I y441IpM w4h ./.44 nWMw r, 1..r wd ,I•r nnwl wrn4. Fn wurl•: C.m..nny Buddlnq Sn44 • Nwwn S<hael • ff0 w. —.1%. •w. Cir• eMrw44 0m1el44rd dww44 A. gywnd BNpI Yw. elynmq •.em. wd Nan.d.dlinq Renal loem•. 1' Sm.. Rwwd Ta *Mw Rawl T.. NONE. 2. Cem..nw: Caninbm,. ler rir. E14.1. �n1 OnslsuP INOT lar bui.n ] L•ustl MuunS•1 G•nml Y. rM. anlY <n unwm sl Conrrbmun Nr rna Flduly.,-Fan HU0.9361, <emrmN uor4n44 ro rM Isr.d. aM.n I.A+. Th. <un.l rhe 1•.w el ll... 2. d, n S Hr wch ...... 14 h. wear al rM •uimer•d <emnbmnn. tA• .JdO,wd mbudy lu nand4rl balsa dwd... I baa rutile Mu.... 4.d urM....... uw. 0n w Jnr Jwwp 77, HIM, b uul• •11. wlr .Aw A0 aywy0.wu w . < rpd 44. .ells ur Lu IMn oh. rwrgr ran w be <MgrJ 4Aw wwI4rIY b.11l44. It Ir w mMldr 1 r 4.411-1. w b. ..... Wd byl...h 41"1vN I0.m.. 4444 nor. w•d Slo. IM dlll.rwe<<ie �..nllfr nw, .hl .ar L .wllw, In w<h w•• ....id. n •n 4rruhm.m /wall• d Ih• s.mrmerisn br rM 44urw N.hb auMlh IndNN In A•.rw< 4M+n •n HUOd27dd I. Cem.... N.ml.. ). Ew.mar.I Oe1,or m Nw..l Or•nrin44 R•.•..... •M al Curren Budp Yau f 6 7 1. fuwoN he Onu..•d bIry El'."' .4 J.4.' F.mdba d 11.4m,wlw n and cu.'... .d11.4m, Yw. ra d. E....... erow. al d.bcu w.aburahl• re Eld.Jr f.mtllew Iln. R mulryllN by bn• ] { _ _ f S •. EwirnrN number 41 Eld.dy F..Ill.. in....... r •<rnd el Cuff", Bud44•a Yaw +.bbrll.d br 1120• 3 1 1 WUBd2f2f T r' D i I I' ! i 141CROFILMED BY � ---., n "JORM""MICROCAE!- 1 CEDAR RAPIDS DES M01NE5 ! / 1 I __' d.. . r n OPe.nunq Budges • P.7' Sum,ner7 .1 Budgd Due and ludiliuueq F•aael Yens Enamle JU E 30 Ile 84_w tele . s .L,nv......n..... _...Ls. IOWA CITY HOUSING AUTHORITY, CIVIC CENTER, 410 E. WASHJNGTON ST...,IOWA,j'J, ,_jQWA 5jZ40 Ops,..,.. R...... ICenenu.dl Le• ,tele L.ne I...al..w.r v... ms, e.eun, el .....e. Gii Fun. vi ..loon, ead ,b. p ..level 1.e Gnr.l Food a ra,,.- clot—al ,e- d.al qo u... no• sal..., d.df.,. n ., .pa.uq.endirv..s nhi.h.,If .Ib.. • —.1,4.....• .... list ....1 .noote•.b .n d. R..qu.d BW,..Yea.,•E.d.in Mum . Indi.n•besn el sour... mio,om bs...a. FAeun. THIS IS THE FIRST YEAR OF OPERATION AND THERE WILL BE LITTLE MONEY AVAILABLE FOR INVESTMENT. THEREFORE. ONLY $500 IS PROJECTED FOR THIS ACCOUNT. ....... .... . 0. E.. I .1 0,1 R..,..: G.. r .II e.h.r .gmllwnr s .1 iM .h..h ..If Hq... • dear n...m.1.,.1 A. AMA's msu.en•. d..rnnn. Isaac i.....1.1— a..,, he Rgw.bd Badln tele.. For S.nlen 23 Lo...a Maul —W.. enln In. •.bile^ .1 enb.. aherp, .e NONE. 0., urine E.e°.d.mn. s........, if Swil—, n.d Sale,, Do,. .y.l.r. d.. ^...male. 1r1— an .4. Mus .1 sole...,....he.. he..., Fnr. HUD•5236v, 5d.d.l. el Ali Pnuism end Saleuu, .1 1.11—Al ban IP e..— .he Iatel .utebu el pnu Jen. d• fl,el•d.nh .M .prunene.n. qe—I litre 11.6°1 ea .he.a ,. C.Iete. Ill, fele. HUD-sma. ....e„ IA E.... .he ....be, el ......I.., lull.bme gatl.q. Allos.bl. 1. HUO•..d.d beu.irq . e.,..loe..m, Fiat ....d.; An LIIA he. hr.. "A.HT" u...h Meat.. ... M nu nl 1,0%, 70%, Asia 505 u. p.at1..IY. Thu., 11, eam.o Ivor lull.uoo osswiem " me. U/10 • 7/10 . 3/101. I dote.131 Enm rhe peru.n el oldsalsales,..•.genu .h.wn in Celu.n ISI w Colmer, 161, Fer. HUD -37566, db.ebl. s HUD -Add h...... s... nq...... A.Ms Ihen Seiat.n 23 L .... a Mu I.,. CO.— Ids Emo 'Ito.A.un Al l..)..I... ....... Alos in Col.. UI At Col. 161, Forte is HUD -525K R.-bli, ro Sq.A 21 L ....d he.uq ist ..npa.rnr, n.r. Ihs 1.w, d .....ehq lull., ... .... .... leoil Ih...... .I tel... oNq. ler ell ps.ni.ne 4u.n.ud "M".n F... HUD.S2566 Dubs, gvlwbly dbrnbuld to ee.vunt lir.. Md.oai wlnr.Itenn..a Op ... Lao. E.l.eerdlay. ueuLsunae FerL P..........4 B.u.1.e.te.4 Addirien. .ler rel•.b, Total _ HUD AIa•a M.n.M�.n, P�°per [u.olea. __ S.I_e Cuero._—_tele i 1--.1 L..e Pminro I As, t— D.A;, Lnir Snuw11Lqud Mea.ly ONLY tele 1 I 111 I 111 Ill (dl I .4 i 8,770 1 e .nn..unu5 mNsnteaM1mul Sdom h i I . tele L..r. rr.n.mlea Ln.al Salenn I. � ! ......my siati... C OrnosemLabsr 1 i 1 .4 2,560 i 1 I I •1...1.1.ebur I' ' i nn,:. y.r dyl Ilaeal, ne.l I LEGAL 1 I .01 1a200. I� L,e.o..,••°u wn,ursamp east Prolene j. I i 9,970 ADM.I— Ibue,evme lend AdLn.n...,a P....", 212.560 PU2'Jl(T. „ Im.ub •• •h. gs,apnm Inn en HUD•51664, Ih....... I .elu..... n...F..n m Cd.m. 111 .n IhA ....gpedbH Ilq.w.., Ce", Isr.m. so ,M .nMgnne Ila..^ HUD•32374, d. °os* r M safety •yn.eea shown . Glu... (4) A. to ews.p,dlwP If" 4"10- I .. M...7.. e. el .den •..•nu dn.nbuud a &uurdLterY olwu..nu ..,L Pre..ms M it Batnr..nn a" Aloin... •HL Ismailia n m be .al.ded m he seat.1 ..d rndmdud pq.er to M p.,b,.ed at IM LHA Stell, .,.Man q Fm. HUD•5150. HUD -32373 i MICROFILMED BY I' I—JORM MICR46LA9" 1 CEDAR RAPIDS A DES MOINES I ptiffam 0 J r rola , nn �.b...... . 1%, OP.Iabnq Bad,l a „-..,, nNu I'll Sarn Dry pl BadNl Dam and Jw di<.0an. F ,,.I Y[./ Ending JIVE 30 11 B4 IOW_A_CITY HOUSING AU�SSjI.�%4% ,c CENTER, 4io E. WASHINGTON ST.. ICWA CITY. IOWA 52240 0....rinp Eq.M Nu/.. I[ma«MI f.. .I SmILq and Sal.n O.r. lu wdl: So.<ib all pr...wd w- soar. nd all a .roan. a 6..Whlhod ...h. R«w11.d e.da.r 40. Ca. prier BUD, — nr.p.w1 udhne <W nP. or proMr rwlili<oHan lar .u<h 11 ..... Cil. w.« HUD < ,.I./r ......... Iw Adnin..rr.r.an 5..11 .r ...• lu.11h....e.nd p.r [.n.r.bHaY .nlsrrr..n. C.I..R.[Ilw 4... 1. 1.,• •., ..yr...d -... •rIFn h .—HUD -5]15.1..1 iuuilr.11 M.nr,«. In. IWI....... THIS IS A NEW PROJECT AND ADDITIONAL TIME WILL BE REQUIRED SELECTING AND ORIENTING TENANTS. FREOUENT CALL OUTS ON THE NEW CONSTRUCTION. ETC. THEREFORE, THE SAFE STAFFING TIM IS PROJECTED AS FCR 22-3. THE AUTHORITY ADMINISTERS. 1) 409 UNITS SECTION 8 EXISTING 2) 32 UNITS PUBLIC HOUSING IA 22-3 IND YEAR) 3) 20 UNITS PLELIC HOUSING IA 22-4 1IST YEAR) THE STAFF CONSISTS OF 5.5 PERMANENT POSITIONS, 1 TEMPORARY PART-TIME (ORDINARY MAINTENANCE) AND TME CITY ATTORNEY IS UTILIZED APPROXIMATELY 4 FOURS PER MONTH. SEE 52566 FOR DETAILS. ALL ARE CITY EMPLOYEES AND ARE CAVERNED BY THE PERSONNEL POLICIES AND THE PAY PLAN ADOPTED BY THE CITY COUNCIL. 1.. _Aly Publiue.n., W.WnMLpw_M h... Td.rW«_I T.IJr..h..M SuNrs: In .4b.« r. "Jwnll«rIM Iw Trod a C ...... I... Fer. NUD477i1.1iw e. u.ewri.n .1 oMr.nud R.wo.M B.dwr Y..' warr.d In<r«w o« 1W PUY veto of .....dow.. le. rF....11«nn m 1W Curnnr S./1.1 Y.I. E.01.1n e.u. Im .11.toUM.I «<M .Hrro d rM.. own.... TRAVEL CASTS INCURRED ARE PRO -RATED AMONG THE PROGRAMS ADMINISTERED. 105 - 22-31 10% - 22-41 80% - SECTION S. ' ,•u Nu_r k. ......l. 4" .I .uNnnrnl R.e .... ..j—' Y.0 .Ari ...d noweu e.01 r 1 PUW ren.'vNMirwN Iw «[h Nillq rh. Curnnr BYIwI nu. DoviW en1 ver. utlrld <.« el ..[h d. r,n el "OIWr UNlirbr E.+.nto." BEST ESTIMATE FOR SECURITY LIGHTS AND WATER FOR IRRIGATION REPOSES. O.din.rr W.m.ron<. A D.O.bM • Wr.u.lu GIr. M «ebn.nan .1 mbu.nnd R««md W/MI Ywr wrl wtoUnuww .a. rh. PUNT .arid .:...-Ti .rwo IN ..rtoriai le d(Cuninr B.dwr Ywr. A TEMPORARY PART-TIME MAINTENANCE PERSON WILL BE UTILIZED FOR LAWN CARE AND SNOW REMOVAL AND MINOR MAINTENANCE. THIS MAY OR MAY NOT BE TM SAME PERSON UTILIZED IN 22-3. PROJECT APPROXIMATELY 10 HOURS PER WEEK. AN EFFORT IS MADE TO EMPLOY TENANTS. 0_dm.ry W,n .n�nr. { Opmn.n. C n.[10.un Lur ...h.Almy .roinHron« W a....rrM ..I+Iw [M'INIId I.Ln1.l•. Ih. wl4 rel Li.r Tei «dI Cluend ryN� n« eenn.......iw. p..... rM Rpw.ud BudMr Ywr. [qbd .uMrenrid RMN.n1 WIPr Ywr m<.........r IN. Pum'.'..( st.p.plak.. Lr C .... w S.niw. in IN. Curnnr BW,., V.I. It LHA W. rMn[11w .+Intorow. .1 do.... wN., p.. [Mrr... <«...r [.b, A PEST CONTROL CONTRACT WILL BE NEGOTIATED. APPROXIMATE COST WILL BE 5900.00. TME REMAINDER WILL BE UTILIZED TO COVER PLUMBING, ELECTRICAL. LANDSCAPING BEYOND THE CAPABILITY OF THE MAINTENANCE PERSON AND WILL BE CONTRACTED FOR ON AN AS NEEDED BASIS. NUO.51Sn r� MICROFILMED BY 1 DORM- MICRE/L4B" _T L I CEDAR RAPIDS • DES MOINES ' I 0 n Dperalmo Budyal Su. arY of Bud,., Dm. and Juclifkwi... - -••TL.•.r.o.� .n. 'm`z--�-�_-^�. - -. F....1 Y... Enlin .Ilrt.c a0 .1984 . JIOWA CITY HOUSING AUTFCRITY,CIVIC 'CENTER, 420 E. 'WASHINGTON ST., IOWA CITY, IOWA 52240 _ __ Op.wrin. E.«nbwm ICa.rm.rO InLr.e G... .«lanermn al Lulu wl R..u..r.d 5..... Y.L. r.ar.d m rh. Curn.r B.rynnY.e,. C.,. ph.nw mnm nn. rn.m..a L, u.. n.nn,n rM Pum'.'. .1 ..«dnr.r Ir in.ur«L. L«r PONE - FIRST THREE (3) YEARS WILL BE PREPAID FROM DEVELOPMENT. 1 cnobv«B«Ji, Cennibutle L",.11 E.l.... B. -lir r 1.n ....... w. Gr. '—'— r«L ud B.d«r Y«: lr .iwx pnw HUD ceinunwe. ML «r 1« .n. • Iwtllieur« ICL .II rl.n. r. 41«nwr.J in d. R7'— ALL ! n 9n ALL ARE CITY EMPLOYEES (TO INCLUDE THE ATTCRMEY) AND AS SUCH ARE COVERED BY CITY/ ( I' EMPLOYEE UNION CONTRACTS. EMPLOYEE BENEFITS INCLUDE PAID VACATION (VARIES WITH LENGTH OF SERVICE). SICK LEAVE, IPERS, HEALTH AND LIFE INSURANCE, UEWL-OY14ENT COMPENSATION. I 4LII.erien . Su«,h. n..br .l rw«u «wwnn .abl.ub..riv«'11"drh...br..d..l .+wunr al dl .rnuwr n«L.bl. i I lar MrY r«.nr and y«bI wrwnu « LI rb .wnh in .hreh ,b «,i..w ... rs I qmd' 1 I NEW PROJECT - NO ACCOUNTS RECEIVABLE. E400 PROJECTED FOR COLLECTION LOSS. S i _ { i Lnwwm. .. arne A71 1.111 Cb. rrir HUD ....«I r 9i« Iwuli.ui« ler weh v.un J:.L -_L_ _.. I D wD)ar r ••P.N rp.. .r teal Mwuy •.tiny y ....nut) Op•rolinp Eudpel adp b•... K.. p.ogq IOWA CITY HOUSING AUTHORITY )w. Schedule of All Positions and Salaries l».Inr JtxE 30, 1984 IOWA CITY, IOWA WIC ey»..1 eNe•1 Tyr •II«.rl.. •1 AI»I� 1>r hyo P..nn•Tod. e" yl.r ea.yYd rq»., nw.ur•r,7•. •. .r Irm .r Op...ru.wl We W .rrvr ..o IL. r,.�.. ery r •11�..� 01 ()1 la (1) •1 1 10% 22-3 BO% SEC.8 1 HOUSING COORDINATOR A -MT 28,600 30,030 12 30.030 3,003 0 24,024 PERCENTAGE OF TIME. 10% 22-4 3,003 1 HOUSING MANAGEMENT AIDE A -NT 16,300 17,280 12 17,260 5% 22-3 0 OX SEC.8 PERCENTAGE OF TIFF. 864 15,552 5% 22-4 864 2 IIDU5114G SPECIALISTS A -MT 39,062 41,410 24 41,410 10% 22-3 0% SEC.8 (EA. (19.531) (20,7051(12) (20,705) 4,141 0 33,120 PERCENTAGE OF TIME. 10% 22-4 4,141 1 CLERK/TYPIST A -NT 14,352 15.213 12 15,213 5% 22-3 0 OX SEC.8 PERCENTAGE OF TIFF. 760 13,693 5% 22-4 760 1 PERMANENT PART-TIME 11/2) A -MT 6.424 0.930 12 8.930 0 0 100%SEC E PERCENTAGE OF TIME. HOUSING SPECIALIST 0,930 1 TEIVORARY PART -TWE M 3.120 SS.00/W 12 6.460 50% 22-3 IIS )+)S. PER %K. 22-31 3.900- 3,900 0 0 (10 IRS. PER WK. 22.-4) 22-3 40% 22-4 2.560- 2,560 22_4 1 ATTORNEY FEES 0 150.004 F 2.400 12 2.400 25% 22-3 0 SOX SECX ESTIMATED 2 HRS. PER MONTH FOR 4 IRIS. 1,200 1,200 22-3 AND 22-4 COMBINED. ER 1.10 - 25% 22-4 2 HRS. PER MONTH FOR SEC. 6 ESISTING. 2,400. 3,200 TOTALS 112.258 121.723 121.723 13,866- 0 95.327 22-3 SEC.8 12.528- 22-4• . J MIDROIILMEO BY I' -JOR MPIDS CR M014ES III % CEDAR RAPIDS • DES MOIYES ' .J GENERAL CERTIFICATE I, Marian K. Karr, DO HEREBY CERTIFY as follows: 1. That I am the duly appointed, qualified, and acting City Clerk of the City of Iowa City (herein called the "Local Agency"). In such capacity, I am custodian of its records and am familiar with its organization, membership, and activities. 2. That the proper and correct corporate title of the Local Agency is the City of Iowa City, Iowa.. 3. That the City of Iowa City, Iowa, was duly created pursuant to the authority of the constitution and statutes of the State of Iowa including, particularly, the Act of the Legislature -in the laws of Iowa of 1838-1839 at page 435, and was duly organized on the 4th day of July, 1839; and since the date of its organization, the Local Agency has continued to exist without interruption in the performance of its public corporate purposes. 4. That the names and dates of election or appointment, and the dates of the beginning and ending of the terms of office, of the members of the governing body of the Local Agency and of its principal officers are as follows: DATE OF DATE OF COM- DATE OF EXPIRA- ELECTION OR MENCEMENT OF TION OF TERM NAME & OFFICE (s) APPOINTMENT TERM OF OFFICE OF OFFICE Mary Neuhauser Mayor 1/4/82 Councilmember 11/6/79 David Perret Mayor Pro tem 1/4/82 Councilmember 11/6/79 John Balmer I Councilmember 11/6/79 Kate Dickson Councilmember 11/3/81 Clemens Erdahl Councilmember 11/3/81 Lawrence Lynch f_mmri lmnmhon 1�JGJ7�— 1/4/82 1/2/80 1/4/82 1/2/80 1/2/80 1/2/82 1/2/82 i 111CROEILMED BY r JORM 'MICROLAS'- I+ CEDAR RAPIDS • DES MOINES I 1/2/84 1/2/84 1/2/84 1/2/84 1/2/84 1/2/86 1/2/86 1 M ion i J 1� i GENERAL CERTIFICATE I, Marian K. Karr, DO HEREBY CERTIFY as follows: 1. That I am the duly appointed, qualified, and acting City Clerk of the City of Iowa City (herein called the "Local Agency"). In such capacity, I am custodian of its records and am familiar with its organization, membership, and activities. 2. That the proper and correct corporate title of the Local Agency is the City of Iowa City, Iowa. 3. That the City of Iowa City, Iowa, was duly created pursuant to the authority of the constitution and statutes of the State of Iowa including, particularly, the Act of the Legislature -in the laws of Iowa of 1838-1839 at page 435, and was duly organized on the 4th day of July, 1839; and since the date of its organization, the Local Agency has continued to exist without interruption in the performance of its public corporate purposes. 4. That the names and dates of election or appointment, and the dates of the beginning and ending of the terms of office, of the members of the governing body of the Local Agency and of its principal officers are as follows: DATE OF DATE OF COM- DATE OF EXPIRA- ELECTION OR MENCEMENT OF TION OF TERM NAME & OFFICE (s) APPOINTMENT TERM OF OFFICE OF OFFICE Mary Neuhauser Mayor 1/4/82 1/4/82 1/2/84 Councilmember 11/6/79 1/2/80 1/2/84 David Perret Mayor Pro tem 1/4/82 1/4/82 1/2/84 Councilmember 11/6/79 1/2/80 1/2/84 John Balmer Councilmember 11/6/79 1/2/80 1/2/84 Kate Dickson Councilmember 11/3/81 1/2/82 1/2/86 Clemens Erdahl Councilmember 11/3/81 1/2/82 1/2/86 Lawrence Lynch Councilmember 11/6/79 1/2/80 1/2/84 John McDonald Councilmember 11/3/81 1/2/82 1/2/86 Neal Berlin City Manager 1/14/75 1/14/75 Indefinite Robert W. Jansen City Attorney 6/30/81 1/2/82 1/2/84 Marian K. Karr City Clerk 4/12/83 4/12/83 Indefinite 5. Each of the above-named officers required to do so has duly taken and filed his oath of office and each of them legally required to give bond or undertaking has filed such bond or undertaking in form and amount as required by law and has otherwise duly qualified to act in the official capacity above designated, and each is the acting officer holding the respective office or offices stated beside his name. 6. None of the above-named officers is ineligible to hold or disqualified from holding, under the provisions of applicable law, the respective office, specified above, which he holds. 7. None of the above-named Councilpersons is an officer or employee of the City of Iowa City, Iowa. i 141CRDE1LMED BY i 1 JORM-MICROLAB 1 CEDAR RAPIDS • DES '1019ES f. J Page 2 Genf 1 Certificate 8. Since January 4, 1982, there have been no changes in or amendments to the charter, by-laws, ordinances, resolutions, or proceedings of the Local Agency with respect to: a) The time and place of and other provisions concerning regular meetings of the Local Agency; b) The provisions concerning the calling and holding of special meetings of the Local Agency and the business which may be taken up at such meetings; c) The requirements concerning a quorum; d) The manner in which the charter or by-laws of Local Agency may be amended; e) The requirements regarding the introduction, passage, adoption, approval, and publication of resolutions, ordinances, or other measures, relating to the approval and execution of contracts and the authorization, award, execution, or issuance of bonds, notes, or other obligations of the Local Agency; f) The officers required to sign, countersign, or attest contracts, bonds, notes, or other obligations of the Local Agency; g) The office of the Local Agency; or h) The seal of the Local Agency. On January 2, 1976, the City Council adopted a Home Rule Charter for the City of Iowa City, Iowa. Said Charter was passed according and pursuant to State law. 9. The seal impressed below, opposite my signature, is the duly adopted, proper, and only official corporate seal of the Local Agency. IN WITNESS WHEREOF, I have hereunto set my hand and the duly adopted official seal of the Local Agency this 10thday May , 19U_. MARIAN K. KARR CITY CLERK / HUD - 9011 (11-68) CERTIFICATE OF RECORDING OFFICER I, Marian K. Karr , the duly appointed, qualified and acting City Clerk of Iowa City, Iowa do hereby certify that the attached extract from the minutes of the regular meeting of the Iowa City Council of the City of Iowa City , held on May 10, 1983 , is a true and correct copy of the original minutes of such meeting on file and of record in so far as they relate to the matters set forth in the attached extract, i and I do further certify that each Resolution appearing in such extract is a true and correct copy of a Resolution adopted at such meeting and on file and of record. IN TESTIMONY WHEREOF, I have hereunto set my hand and the seal of said Iowa City, Iowa this 11th day of May , 19 83 (SEAL) a &'iff8 .ro ea. 42J J 1�141CROFILIIED BY —DORM "MICR46L A0 .� L% CEDAR RAPIDS • DES M0114ES J HUD -9012 � EXTRACT FROM MINUTES OF MEETING EXTRACT FROM TETE MINUTES OF A regular MEETING OF THE Iowa City Council OF THE City of Iowa City HELD ON THE 10th DAY OF May � 19 83 1 The Iowa City Council of the City of Iowa City met in regular meeting at the Civic Center in the City of Iowa Cit Iowa j_ - Y , , at the place, hour, I ind date duly established for the holding of such meeting. Me Mayor called the meeting to order and on roll call the :ollowing answered present: Balmer, (Dickson - 7:38 P.M.), Erlahl, Lynch, McDonald, Perret. i i I +nd the following were absent: 21 Iluo•rou i uIu) /The following resolution was introduced by Mayor Neuhauser read in full and considered: r Erdahl moved that the foregoing resolution be adopted as introduced and read, which motion was seconded by Perret and upon roll call the "Aye@" and "Nays" were as follows: AYES NAYS Balmer, None _._.........-_':. Dickson, Erdahl , Lynch, McDonald, Neuhauser, - — Perret i i The Mayor thereupon declared said motion carried and @aid resolution adopted. There being no further business to come before the meeting upon motion duly ms -it and seconded, the meeting was adjourned, i i coo nr�.t W I MICROFILMED BY / �- '-JORM-MICRdLAB- i CEDAR RAPIDS DES MOINES RESOLUTION NO. 83-131 RESOLUTION AUTHORIZING THE MAYOR TO SIGN, AND THE CITY CLERK TO ATTEST, THE FY84 APPLICATION FOR STATE AND FEDERAL TRANSIT ASSISTANCE. WHEREAS, the City of Iowa City, Iowa, has undertaken to provide its residents with a public transportation system, and WHEREAS, the City wishes to continue its current level of transit service, and make certain capital acquisitions, and WHEREAS, the State of Iowa Department of Transportation and the United States Department of Transportation both offer capital and operating assistance to local governmental units for their public transportation systems, and WHEREAS, State assistance is being applied for in the amount of $164,609 and Federal assistance is being applied for in the amount of $60,841. NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF IOWA CITY, IOWA,•that the Mayor be directed to sign, and the City Clerk to attest, the FY84 applica- tion for state and federal transit assistance. It was moved by Balmer and seconded by Perret the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Balmer x Dickson X Erdahl x Lynch x McDonald X — Neuhauser x Perret Passed and approved this 10th day of May 1983. Etta _NOW . IT . •_, ATTEST: n" O -e Il n il CITY CLERK 1 r 141CROFILMED BY I �- -"DORM-MICR6LA6-- CEDAR RAPIDS • DES MOVIES poaulvrd 3 Ap .roved Ry Tho L gal Degartroertl J .-1 CITY OF CIVIC CENTER 410 f.. WA$I IIT IC ION S(. May 5, 1983 IOW; IOWA CITY, IC )WA 52240 Ms. Nancy Richardson District Manager Public Transit Division Iowa Department of Transportation 5268 N.W. Second Avenue Des Moines, Iowa 50313 Dear Nancy: CITY ("'A 351-15C0O Enclosed please find the City of Iowa City FY84 application for State Transit Assistance and FHWA Section 18 funds. At the May 10, 1983, City council meeting the Iowa City Council approved a resolution which authorized applying for these funds. Thank you for your assistance and cooperation with the City of Iowa city. Should you have any questions, please do not hesitate to call our Transit Manager or JCCOG Transportation Planners. Sincerely,C"�'�`�^"Q Mary C. uhauser �� Mayor of Iowa City bdw4/5 Enclosures 141CRDEILMED 9Y I I- I-JORM"MICROLA6- CEDAR RAPIDS • DES MO 1NES f I J CITY OF IOWA CITY TRANSIT ASSISTANCE GRANT' APPLICATION COVER SHEET Last YLar's Malarial Still Now Malarial Correct (No Now Material Reference Guide NIA - Not Applicable or Form Attached Material Attached) S.T.A. Section Section ti C Series - Common to all three programs 16S lZb 2) Page I Public Hearing Page 2 Proof of publication of notices Pages 3 & 4 Hearing results (minutes or transcript) Page 5 System financial Information X C-1 Transit service provided x C-2 & G3 i. Region A-95 review Page 9 D Series Page 10 Resolution authorizing application x 1: D-1 NIA NIA Legal opinion x D-2 NIA N/A Advance Funding Request and Certification x I .., Page 13 NIA N/A Project dOvolopment D-4 & D-5 N/A NIA Statistics and Projections x D-8 N/A E Series Page 16 Social services coordination description x NIA Reference RTDP or other doc. Private Providers PlInIcipallon umen or a rich n I r f r x NIA E-1 Private Providers dispute process x NIA Page 19 F Sodas Pape 20 Application certification NIA NIA F -I Sign off NIA F-2 Project description & Justification NIA N/A F-3 Project budget & est. operating expense NIA NIA F-4 Title VI assurance NIA N/A F-5 Verification & assurance N/A N/A F-6 Replacement vehicles NIAModffl#rl NIA ODMS vah1clo Nola: Chock applicable boxes. Do not fill In shaded 11-r101Y P Oap areas. *Will be forwarded when complete. vil micRorli.14ED By —JORM MICR6LA13- CEDAR RAPIDS - DES 140ME5, W19 JI 4 b Johnson U-7nty Council of Governr nts 110E.VvbshirqcnSt. kmioCilybAu2240 rrr % April 19, 1983 Mr. James Elza, Director East Central Iowa Council of Governments 400 Third Avenue, S.E. Cedar Rapids, Iowa 52401 Dear Mr. Elza: Enclosed for your review under A-95 Review procedures is the City of Iowa City's application for FY84 State Transit Assistance and FHWA Section 18 transit operating funds. These funds will help finance the operation of Iowa City Transit. Please forward to JCCOG any comments concerning this application. Thank you. Sincerely, John A. Lundell Transportation Planner cc: Mary C. Neuhauser, Mayor of Iowa City Larry McGonagle, Iowa City Transit bj1/6 ?V7 MICROFILMED BY l7 7 -.-JORM -'-MIC R(J L. ,-MICR6L CEDAR RAPIDS • DES MOIYES CITY OF CHIC CENTER 410 E. WASHINGTON ST May 2, 1983 IOWA. CITY IOWA CITY, IOWA 52240 (319) 356-5000 Ms. Nancy Richardson, District Manager Public Transit Division Iowa Department of Transportation - 5268 2nd Avenue, N.W. Des Moines, Iowa 50313 Re: Request for Advanced Funding Dear Nancy: This letter is written to formally request that the City of Iowa City be granted advance funding of its State Transit Assistance for FY84, as provided for in 2.2(1) of Chapter 2 of the IDOT Administrative Rules for "Advance Allocations of State Transit Assistance Funding." In past years we have found this arrangment to be helpful in j assisting our cash flow situation. Thank you again for your continued work on our Transit projects. I j I trust this letter will fulfill your needs. Sincerely, Mary C. N uhauser, Mayor City of Iowa City tpl/4 cc: John Lundell jr 141CROFILMED BY �- -JORM-MICROLAB- I CEDAR RAPIDS • DES MOINES I I A! J D•4 Project Development Priority 1. Objective: Provide fixed -route transit operations in Iowa City. 1 of 6 (Total N of objectives) 2. Service elements (6wjwd W): a Evening Service b. C. 3. Project description: Operate 7,650 vehicle hours of evening service in FY 84. *4. Success measures: Revenue (if approp.) _ Passengers (if approp.) Other and/or narrative 1 of 6 of _of _ 1 of 6. 5. Total project funding sources (be specific): Amount a. iowa'DOT ** g 77,458 b, Local fundinq 135,824 C. d. e. f. **Project funding based on STA funding level of $1.9 million. Total $ 213,282 only for designated transit systems and special projects funding. 14 /1 I MICROFIL14ED BY 11_ — JORM"-MICR/�CAel i CEDAR RAPIDS • DES M019ES T r J Project Development 1. objective(ftwwxJM: Increase the efficiency. of SEATS oaratransit service. D4 Priority of 6 (Total 001 objectives) 2. Service elements (J4WRW)RR): of a. Liodifv the method by Which SEATS cervica is con racted b, for with the County - 2 of 6 C. of 3. Project description: See attached narrative. f o1 i N. Success measures: Revenue (it approp.) Passengers (if approp.) Projected ridership of 23,500 i Other and/ornarrative -- — 5. Total project funding sources (be specific): Amount a. Iowa DOT g 61,570 b. C. Note: Total amount is an estimate and would be the d• cap for State funding. e. t. Total $ 61,570 only for designated transit systems and special projects funding. ,4 00F w cRorILMED 9Y --JORM "MICR6LAE) 1 CEDAR RAPIDS • DES MOINES Ji Iowa City Transit - Special Project N1: SEATS Paratransit Service There is dissatisfaction with the present pre -paid method of contracting for SEATS service. Because the contract amount is set prior to the fiscal year in which the service is consumed, price and service consumed frequently do not correspond. In the past several years, Iowa City has been both overcharged and undercharged for SEATS service. A more efficient method of payment would be for Iowa City to reimburse SEATS a set amount per passenger on a quarterly basis. The amount would be based on SEATS' average cost per trip. $2.69 = FY82 average cost per SEATS trip (ECICOG TDP) X 10% inflation (two years) 2.96 = estimated FY84 cost per SEATS trip An additional consideration is that Iowa City's FY84 SEATS contract must reflect donations received by Iowa City passengers in FY83 in order for Iowa City Transit to receive $10,000 in FY83 STA. Average donation in FY82 equals 344 per trip. $2.69 34 (If this is known to have changed it should be adjusted accordingly) 2.62 = Net cost per SEATS trip Iowa City shall pay SEATS $2.62 per trip for each trip taken on the SEATS system by an Iowa City resident who does not qualify under one of SEATS' 'other contracts, e.g., Heritage, Goodwill, Headstart, etc. If SEATS anticipates cash, flow problems with this arrangement, then advance funding can be arranged. i nILROf ILMED BY �- JORM MICR(SLAB` CEDAR RAPIDS • DES MOINES I � EM 1 J Project Development 1. Objective(hanxWO): Increase the efficiency of Iowa City Transit operations D•4 Priority 3 of 6 (Total N of objectives) 2. Service elements (fa)M:diOR: a Maintenance of vehicles 3 of 6 of b. of C. 3. Project description: See attached narrative. *4. Success measures: Revenue (if approp.) Passengers (if approp.) Other Completion of Project andlor narrative 3 of 6 5. Total project funding sources (be specific): Amount $ 5,000 a. Iowa DOT b. C. d. e. I. Total $ F,000 only for designated transit systems and special projects funding. 14 �$'! r 1 MIcROr ILMED BY i 1. —DORM "MICRbt_AG' CEDAR RAPIDS • DES MOINES I /� .1 _ I Iowa City Transit - Special Project 112: Maintenance Study Hire an outside consultant to perform a detailed evaluation of the Iowa City Transit maintenance arrangement. Iowa City Transit currently has a unique situation in that they are not responsible for the maintenance of their vehicles. This responsibility falls to the City of Iowa City Equipment Division which maintains the vehicles on a contractual basis. Five transit mechanics are located in the Iowa City Transit garage, however, they are not under the supervisory control of the transit manager. Supervision of the transit mechanics is the responsiblity of the Iowa City Equipment Superintendent, who is located at a building several blocks from the transit garage. For several years there has been talk of reorganizing the transit mechanics into the Transit Division. This has always been met with opposition from the mechanics and the Equipment Superintendent. With the pending move of Iowa City Transit into their new facility next year, this is seen as an opportune time for a reevaluation of the maintenance arrangement. Because this reevaluation will involve impacts on several City of Iowa City departments, it's considered important to bring in an outside consultant who will have a higher level of expertise than the local staff and can take an unbiased look at the situation. Project Development 1. Objective(koxxAg": Increase coordination between area transit systems. DA Priority 4 of 6 (Total 0 of objectives) 2. Service elements (kanTIDP): a Coordinate marketing efforts 4 of 6 b. of C. of 3. Project description: A route and schedule booklet which would combine the efforts of the individual systems into a single product. 4 of 6 i �4. Success measures: ' Revenue (if approp.) • I Passengers (if approp.) Other Completion of project and/or narrative 5. Total project funding sources (be specific): a. Iowa DOT b.r C. d. e. I. Amount S 4,000 Total s 4,000 t. only for designated transit systems and special projects funding. 14 1 J MICROFILMED By _DORM _"MIC RES CEDAR RAPIDS • DES MOINES I _ J 0?8/ Ji r—. D•4 Project Development Priority 1. Objective(1*60T.6p): Increase the visibility of Iowa City Transit in an effort to increase ridership 5 of 6 (Total Mol j objectives) 2. Service elements a. Marketing Program 5 of 6 b. of c. of 3. Project description: See attached narrative. *4. Success measures: Revenue (if approp.) Passengers (if approp.) Other . Completion of project. andlor narrative 5. Total project funding sources (be specific): a. Iowa DOT b. C. d. e. Total only for designated transit systems and special projects funding. 14 5 of 6. Amount $ 1.500 g 1,500 IM B I• : 141CROFILIAED BY _1 —JORM --MICR46LA13 -1 J CEDAR RAf1105 •DES ht01NE5 i � Iowa City Transit - Special Project q4• Bulletin Board and Glass Case Purchase a bulletin board and glass case to be placed at the entrance to Old Capitol Center adjacent to the transit interchange. This is a high visibility location for both transit users and downtown shoppers. The bulletin board would contain general information and special announcements concerning transit service. Permission has been obtained from the mall management to implement this project. D•4 Project Development ilr Priority 1. Objective (ftiora o):Provide oaratransit servire for Towa City residents unable to use fixed -route transit garvire. 6 of 6 (Total N of objectives) 2. Service elements (fDorn)T)UM: a. Bionic Bus Service b. C. 3. Project description: See attached narrative. *4. Success measures: Revenue (if approp.) Passengers (if approp.) Projected non -University ridership of 2,501 Other and/or narrative 5. Total project funding sources (be specific): a. Iowa DOT b. Local funding _ C. d. e. I. Total I . .t only for designated transit systems and special projects funding. 14 I i MICROFILMED BY "JORM--MICR61-AO CEDAR RAPIDS - DES 140I9E5 f i I 6 of 6 of of 6 of 6. Amount g 15,081 29,919 g 45,000 SI6 J JI r Iowa City Transit - Special Project d5• Bionic Bus Service The University of Iowa currently operates Bionic Bus paratransit service for handicapped students, faculty and staff. This service began in 1977 as an on - campus transportation service for handicapped persons, but has gradually expanded to where a substantial port orientation. ion of the service has a definite off -campus CAMBUS has begun separating trips taken on the Bionic Bus system into three categories: 1. Trips which have both origin and destination on -campus. 2. Trips which have one end on -campus and one end off -campus. 3. Trips which have both origin and destination off -campus. The University acknowledges that Bionic Bus is an essential service for those who use it; a conclusion which was also reached in the "special efforts" elderly and handicapped transportation planning process conducted by the Johnson County Council of Governments in February 1982. However, the University has also suggested that University funds are presently being used to fund a portion of Bionic's operation which should ultimately be the responsibility of the City of Iowa City public transit system: namely, trips that are taken by Iowa City residents which do not directly pertain to University functions. This is estimated to be all of the trips which have both origin and destination off- campusand oe ed off- campus. The hUniversity haspsuggested athatnifeprogrammedufundalf of the tris which hve ond on -camps andingnfornCAMBUS operations does not come through as projected (several funding sources are uncertain) and it is necessary to cut service, this portion of Bionic's operation may be the first to go. Iowa City Transit would be unable to serve this increased demand through their existing paratransit arrangement with Johnson County SEATS, as SEATS does not have near the excess capacity that would be needed. Added to this is the fact that users of the Bionic Bus system have indicated they feel the small transit buses used by Bionic (as opposed to vans) make it a superior system to SEATS. If the City of Iowa City could negotiate a contract with the University to assure a funding mechanism for this "non -University" service, the University would agree to continue operation of the service in its present form. The City does not feel they could operate the service as inexpensively as CAMBUS, since it would entail additional capital equipment to be purchased, new drivers to be hired, and a dispatching system created. In addition to the existing capital equipment, Bionic enjoys two distinct advantages because it is operated by CAMBUS: first is approximately $20,000 of costs which are absorbed by the CAMBUS system and not included as expenses in the Bionic Bus budget. This includes administration of the system by CAMBUS employees, maintenance on the vehicles by CAMBUS employees, and general overhead. The second advantage is that CAMBUS is operated with part-time student labor, so its pay scale is much lower than Iowa City Transit's. $40,942 = Total FY82 Bionic Bus budget (direct expenses only) 7,195 = Total FY82 Bionic Bus ridership $40,942 = 7195 $5.69 average cost per trip I i WICROFILMED BY JORM MIC ROLJ CEDAR RAVIDS • DES MOV 1 N 2 Trip Categories: 1. Origin and destination both on campus = 2,857 trips 2. One trip end on campus, one off campus = 3,674 trips 3. Origin and destination both off campus = 644 trips 7,195 total Half of category 2 and all of category 3 = 2,501 trips $5.69 X 6% inflation factor $6.03 Iowa City Transit would agree to pay $6.03 per trip for the first 2,501 trips, calculated as follows: every trip with both origin and destination off campus and every other trip with one end on campus and one end off campus. Once the 2,501 trips were achieved, CAMBUS would agree to operate the service for the remainder of the year at no cost to Iowa City Transit. jI( 1 1 MICROFILMED BY 1" -DORM"-MICR6LAB` CEDAR RAPIDS DES M01 ES I UA JI D-6 STATISTICS Transit System Iowa city Transit Developmental Alternative (From TDP) 4 (it applicable) Applying for: (Indicate one) El 1, El 2. ❑ 3. C] FY '83 FY '84 From Plan _ Actual & Dev. Dev. Dev. Dev. Note' Do no 1111 in shaded areas Estimated Alt. t Alt. 2 AI . 3 AI . d Total passengers in millions 2.4 2.5 Annual revenue miles in thousands 775.0 785.0 k eriod vehicles 18 18 Number of pea p 6:52 AM to 9:16 AM 3:00 PM to 6, 09 PM Number of off-peak period vehicles 14 14 Annual vehicle hours 65,850 ' 661000 Fare structure: (Per person) rV 7-1-83 Date effective (Actual or projected) ti $ $ $ Adult fares .35 .40 .40 (Off peak & Saturday) $ Free $Free $ Elderly fares $ $ $ Handicapped faresFree (Off peak &Saturday) Free $ $ $ School fares .35 .40 .40 Adult monthly pass 12 14 14 Other(Specify) Saturday general public .25 .30 .30 Strip tickets (10 rides) $4 $4 15 r— IdICRO(ILMED BY I I. "JORNI . MICRO LA9 -' CEDAR RAPIDS • DES 6IDIHES I � i �Iffl JJ CITY CSF CNIC CENT El? 41 O [ . W/SHWGlU� Sl.CITYIOWA IOW/ CITY, IOWA 52240 (319) y/, 50a) April 20, 1983 Ms. Nancy Richardson IOOT Public Transit Division 5268 Northwest Second Avenue Des Moines, Iowa 50313 Re: Social Services Coordination Dear Ms. Richardson: In February 1982 JCCOG completed the "special efforts" planning process for elderly and handicapped transportation in the Iowa City urbanized area. This Federally mandated process evolved from the much stricter Section 504 transition plan program of the previous administration. The main thrust of our special efforts planningwas to assess how well transportation for elderly and handicapped persons was currently being provided, how existing services might be better arranged and coordinated, and what additional services were necessary to provide an adequate level of transportation service. This process included receiving information from numerous social service agencies in this area, including Systems Unlimited, Heritage Agency on Aging, Vocational Rehabilitation, Johnson County Citizens Committee on the Handicapped, and the University of Iowa Office of Handicapped Services. Several recommendations were developed by the JCCOG staff (see attached memorandum), adopted by our Board of Directors, and implemented this past year. The East Central Iowa Council of Governments, which administers the Johnson County SEATS van system in our area, has made considerable effort in coordinating socialservice related transportation in Johnson County, We believe our efforts, together with the efforts of ECICOG, have resulted in an efficient, coordinated system of transportation services for social service agencies in Johnson County. Sincerely, Jeff Davidson Assistant Transportation Planner bdw/sp I_ r 141CROFIL14ED BY JORM MICR6LAB 1 % CEDAR RAPIDS • DES 1401YES ! i -------'Johnson Cc -ity Council of Governr�-nts �If)FV(Arlurr�Ir,rIS1 di✓�+�iCdy,ku/i',I/��) f p Date: February 17, 1982 To: JCCOG Board of Directors From: lo� John Lundell, Transportation Planner Re: ,v�F Elderly and Handicapped Transportation Subcommittee Recommendations At your September Board of Directors' Meeting, a subcommittee was established to examine the transportation service provided to elderly and handicapped residents. Since September, the subcommittee has met five times to address this issue and formulate a set of recommendations to the Board. Handicapped individuals and representatives of agencies which deal with the handicapped were consulted and often present at the subcommittee meetings. The impetus behind forming the subcommittee was the new federal policy on "special efforts" permitting local officials to choose their method of providing elderly and handicapped transportation. As a result of this new policy, Iowa City, Coralville and University of Iowa officials have deleted the wheelchair lift equipment from -the full-size coaches currently on order from Neoplan, USA. Local officials have instead chosen to provide specialized paratransit service. The current service being provided by Johnson County SEATS and the University' of Iowa Bionic Bus were included in this area's certification of special efforts to the Urban Mass Transportation Administration, (UMTA). In responding to our certification, UMTA expressed concerns over the inclusion of the Bionic Bus service since it is currently '• restricted solely to University -related individuals and not the general public. UMTA stated that by law the University is required to serve the general public with the vehicle they have ordered using UMTA Section 3 funds. However UMTA will permit a priority reservation system which gives first priority to University -related persons. The first few subcommittee meetings concentrated on reviewing the services currently being provided by SEATS and the Bionic Bus as well as other providers such as Systems Unlimited and Grant Wood Area Education Agency. The subcommittee reached the following conclusions about the existing services: 1. SEATS does a good job of serving the random trip needs of elderly and handicapped residents between the hours of 8:00 AM and 5 PM. 2. The City of Iowa City supplemental taxi contract satisfies a portion of the need elderly and handicapped Iowa City residents have which SEATS cannot serve. ma 1 i 1-0ICROFILMED BY "-JORM MICROLAB- CEDAR RAPIDS • DES MOINES i ! I i i i i i i i 2 3. the Bionic Bus does an excellent job of serving both the random and regularly scheduled trips of handicapped University -related individuals. However, during peak hours the Bionic Bus service is currently operating at maximum capacity. 4. SEATS does not have the capacity to accept any regularly I scheduled trips, (i.e. someone in a wheelchair cannot have a standing reservation to go to work at 8 AM and return at 5 PM, that person must call in each day and hope that SEATS can serve the request). 5. Except for a small number of Iowa City residents who are able to use the supplemental taxi service, there is ono specialized 'service after 5 PM unless you are University -related and thus i eligible to use the Bionic Bus. 6. Both Systems Unlimited and Grant Wood AEA require their vehicles to serve their clients during the same peak hours when a need exists for additional specialized service to the general public. 7. A large number of wheelchair bound individuals do not object to accepting a ride in a taxi as opposed to a lift -equipped van. However individuals in electric powered wheelchairs are unable to use taxis since the chair cannot be folded up and placed in the trunk. After reaching these conclusions, the subcommittee concentrated on developing options to recommend to the Board which: 1. Assure elderly and handicapped residents an opportunity to receive specialized transportation during the majority of hours the fixed route services operate. 2. Satisfy a portion of the demand which exists from non - University related individuals for regularly scheduled specialized transportation. 3. Alleviate the concerns UMTA has raised about the Section 3 funded Bionic Bus serving only University related persons. 4. Provide service which is flexible and can be adjusted as needed with minimal effort. 5. Are as inexpensive as possible and do not involve costly capital investments. Three separate recommendations on how to improve specialized elderly and handicapped transportation services were developed by the subcommittee. None of the recommendations require additional capital investment and each provides flexibility so as to permit i adjustments according to demand or funding constraints. Each S89 �^ I it I' j i 141CROFILMED BY i J L „ I - JORM MIC ROLAB i CEDAR RAPIDS DES td019E5 � I i 1 3 I recommendation is completely separate from the other two; however the subcommittee feels that all three are necessary to adequately address the identified deficiencies in the existing services. Recommendation A: Expand SEATS Hours of Service The subcommittee recommends expanding the service hours of SEATS by two hours Monday through Friday. Instead of the current 8:00 a. In. to 5:00 p.m. schedule, service would begin at 7:00 a.m. and continue until 6:00 p.m. This expansion would enable handicapped persons to arrive at work by 8:00 a. m. and stay until 5:00 p.m. At the present time it is recommended that only one van be placed in service during these extended hours. By using one van it is estimated that as many as four handicapped persons could receive regular transportation to work. This number could increase if the persons were not wheelchair-bound, or if several persons needed transportation to or i from a common work site. 3 Projected Costs of Recommendation A: f Based on the current operating costs of SEATS, to operate one van two additional hours for 255 working days would cost approximately $5,355. If an average of two persons made two trips each day and paid the requested donation of one dollar, this would total $1,020 in revenue resulting in a net cost of $4,335. Therefore, based on the current split of SEATS urban ridership: Iowa City's share (86.0%) - $3,728 Coralville's share (14.0%) - 607 Total $4,335 Recommendation B: Expansion of Taxi Contracts The subcommittee recommends expanding the current Iowa City taxi contract to include all urban area residents. The advantages of using taxis are that service is provided during allof the fixed route transit system hours, and that all capital, operational maintenance responsibilities are borne by the taxi operator. In addition, the average taxi trip cost is considerably less expensive than the average trip cost of SEATS or Bionic Bus. Thus far in FY82 nearly 1,000 supplemental taxi trips have been made by Iowa City residents at an average cost of $2.82 per trip. The average donation has been 754 resulting in an average subsidy by Iowa City of $2.07. A program could be established where the requested donation (or fare) was set at $1.00 with the Cities agreeing to subsidize the remainder I of the fare up to some maximum amount, perhaps $6.00. The one dollar charge would discourage abuse of this program by the users, 0 f/ I 1 141CROEILHED By 1_ "JORM MIC RbLAO CEDAR RAPIDS - DES MOI:JES r I 4 Projected Costs of Recommendation B: This service can be as extensive as desired. A policy should be set as to the hours of service (probably the same as the fixed route service) and eligibility (all trips when SEATS is not in operation; only school, medical, or work oriented trips during SEATS service hours). The proposed level of funding: Current Iowa City Taxi Contract $4,000: $2.82/trip = 1,418 trips Proposed additional service $2,000: $2.82/trip = 709 trips Total Cost $6,000 Total trips 2,127 trips Proposed Coralville Taxi Contract $1,000 - $3.25/trip* = 308 trips (*Average Coralville trip is longer resulting in higher average cost.) i Total trips: Iowa City 2,127 trips ( 87.4%) Coralville 308 trips ( 12.6%) Total 2,435 trips (100.0%) Recommendation C: Coordination between SEATS and Bionic Bus The subcommittee recommends sharing of trip requests between SEATS and Bionic Bus when one receives a request they cannot serve. This alternative does not involve any increase in the current level of service being provided by SEATS or Bionic Bus, only a more effective use of the present service. Under the present arrangement, if SEATS receives a request from a non -University related person which they are unable to serve, there is no policy permitting Bionic to serve the request. This is true to a much lesser degree in the reverse situation since SEATS will serve a University related person providing they first attempted to use the Bionic service. The subcommittee recommends that if SEATS receives a request they cannot serve, and if Bionic Bus has the capacity available, that SEATS refer the request to Bionic and that the University be compensated for providing that trip. Similarly, if the Bionic Bus cannot serve a trip request that SEATS can, that person will be referred to SEATS and SEATS will be compensated. At the end of every month the trips that each system has served for the other will be cancelled on a one-for-one basis. If after the trips have been cancelled one system has provided more trips, those trips will be compensated at a rate of $2.50 per trip. It is felt that this amount is adequate to cover the cost of fuel and maintenance of the vehicle. There would be no additional labor costs since the service would already be in operation. 8819 141CROFILMED BY „I 1. -"JORM MICR6LAB 1 LI CEDAR RAVI DS • DES I401YES r r Projected Costs of Recommendation C: Since it is anticipated that the Bionic Bus will provide more trips than SEATS under this arrangement, the costs of this recommendation will fall upon Iowa City and Coralville. An allocation of $750 from Iowa City would be sufficient for 300 trips and $250 from Coralville for 100 trips. Conclusion: The subcommittee feels that these three recommendations will satisfy a considerable portion of the deficiencies identified in the current service. The expansion of SEATS hours and coordination with the i Bionic Bus will permit electric wheelchair users an opportunity for transportation via a lift -equipped vehicle. The remainder of the manual wheelchair users can take advantage of the subsidized taxi - service. The coordination of SEATS and Bionic Bus will alleviate the concerns UMTA has raised about using the Section 3 funded vehicle to carry the general public. All of the recommendations are flexible enough to allow monitoring and fine-tuning as necessary. The subcommittee recognizes that these recommendations may not serve the total demand for transportation from elderly and handicapped individuals; however, it is felt that they are a significant improvement of existing services. It is nearly impossible to measure the demand for this type of transportation until the service is actually provided. It is very likely that handicapped persons who previously could not obtain employment due to lack of transportation will now be able to maintain steady employment. Total cost projections of these three recommendations are: Recommendation Iowa City Coralville A $3,728 $ 607 B 2,000 1,000 C 750 250 Total $6,478 $1,857 It might be useful to note that the total expenditures by Iowa City for specialized elderly and handicapped transportation ($52,000 - SEATS Contract, $4,000 - Taxi Contract, and $6,478 - Recommendations) represent 3.9 percent of Iowa City Transit's FY82 budget. Similarly, the expenditures by Coralville, ($7,500 - SEATS Contract and $1,857 - Recommendations) represent 2.1 percent of Coralville Transit's budget. Since these specialized transportation improvements are meant to supplement the fixed route services, it seems logical that Iowa City q 0/ I ` i MICROrILMED BY �- —DORM MIC ROLAB CEDAR RAPIDS • DES tdD1YES 1 i 'T K G should assess the City of University Heights for a portion of the cost of these improvements. I am certain that the Iowa Department of Transportation would look extremely favorably towards funding these improvements with State Transit Assistance beginning in FY83. The Iowa DOT is always attempting to fund "specific projects" of the transit system in lieu of general operating subsidies. I would like to thank the members of the subcommittee, local transit managers, and members of the handicapped community who provided valuable assistance to the JCCOG staff in this effort. I am looking forward to discussing these ideas with you at our next Board of Directors meeting. Thank you. bdw/sp cc: Don Schmeiser Neal Berlin Transit Managers 1 141CROFILMED BY -'JORM MICR46LAO CEDAR RAPIDS • DES 140INES. I 0 A' i I RESOLUTION NO. 83-132 RESOLUTION AUTHORIZING AGREEMENT BETWEEN THE CITY OF IOWA CITY AND THE IOWA CITY LIBRARY BOARD OF TRUSTEES AND THE AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES, LOCAL #183, AFL-CIO, TO BE EFFECTIVE JULY 1, 1983, THROUGH JUNE 30, 1985. WHEREAS, the City of Iowa City, Iowa (hereinafter the City), and the Iowa City Library Board of Trustees and the American Federation of State, County, and Municipal Employees, Local #183, AFL-CIO (hereinafter the Union), through their designated bargaining representatives, have ive bargaining agreement to be effective negotiated a tentative collect July 1, 1983, through June 30, 1985, a copy of which Agreement is attached to this resolution as "Exhibit A" and by this reference made a part hereof, and WHEREAS, the City desires to approve the Agreement, finding that it will promote efficient municipal operations, thereby providing residents of the community with municipal services; i NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT 1. The above-referenced Agreement between the City and the Union is j hereby approved by the City. j2. The Mayor is hereby authorized and directed to sign, and the City iClerk to attest, the Agreement. It was moved by lynch and seconded by Dickson the ed, Resolution be adoptand upon roll call there were: I AYES: NAYS: ABSENT: x — Balmer x Dickson x Erdahl x — Lynch x McDonald x Neuhauser x Perret Passed and approved this 10th day of May 1983. C. -i4W_ MAYOR ATTEST: CITY CLERK RrcF!Nic1I AppoovM By Thr.: '.•;^a.l Urnm4rrtcnt I, v 141CROFILMED BY , 1. -"DORM -MIC R(SL AB -� 1,.,... CEDAR RAPIDS • DES t401. t- L L�. i TABLE OF CONTENTS Page PREAMBLE. . . . . . . . . . . . . . . . . . 2 ARTICLE I - RECOGNITION . . . . . . . . . . . 3 ARTICLE II - MANAGEMENT RIGHTS. . . . . . . 3 ARTICLE III - NO STRIKE --NO LOCKOUT . . . . . 4 ARTICLE IV - BULLETIN BOARDS. . . . . . . . . . . . 4 ARTICLE V - BUSINESS AGENTS . . . q ARTICLE VI - DUES CHECK OFF . . . . . . . . . . . . . . . . 5 ARTICLE VII - HOURS OF WORK . . . . . . . . . . . . . 5 ARTICLE VIII - OVERTIME . . . . . . . . . . . . . . . 8 ARTICLE IX - HOLIDAYS . . . . . . . . . . . . . . . . . . . 11 ARTICLE X - VACATIONS . . . . . . . . . . . . . . . .13 ARTICLE XI - SICK LEAVE . . . . . . . . . . . . . . . . 13 ARTICLE XII - SPECIAL LEAVES . . . . . . . . . . . . . . 15 ARTICLE XIII - SENIORITY . . . . . . . . . . . . . . 18 ARTICLE XIV - DISCIPLINE . . . . . . . . . . . . . . . . . . 21 i ARTICLE XV - INSURANCE . . . . . . . . . . . . . . . . • . 22 ARTICLE XVI - SAFETY. • • , • • • , , , P3 ARTICLE XVII - PERSONNEL TRANSACTIONS . . . . . 24 ARTICLE XVIII - CLOTHING AND EQUIPMENT. . . . , 24 ARTICLE XIX - RECOVERY AND REHABILITATION PROGRAM . . 24 ARTICLE XX - GRIEVANCE PROCEDURE . . . . . . . . . . . . . . 25 j ARTICLE XXI - PAY PLAN. • P8 ARTICLE XXII - AUTHORIZED REPRESENTATION, ENTIRE AGREEMENT, AND WAIVER. . . . . . . . . . . . 29 ARTICLE XXIII - GENERAL CONDITIONS. . . . . . . . . . 29 ARTICLE XXIV - DURATION OF AGREEMENT. . . . . . . . . . . . 30 ARTICLE XXV - SAVINGS CLAUSE. . . . . . . . . . . . 30 CLASSIFICATION PLAN . . . . . . . . . . . . . . . . . . . . 31 AGREEMENT OF THE CITY OF IOWA CITY and THE IOWA CITY LIBRARY BOARD OF TRUSTEES WITH JOHNSON COUNTY AREA PUBLIC EMPLOYEES, AFSCME, LOCAL # 183 PREAMBLE This Agreement is executed by the CITY OF IOWA CITY, Iowa, and the Iowa City Library Board of Trustees, and the Johnson County Area Public Employees, AFSCME, Local # 183. Unless otherwise stated the word "City" will refer to the City and to the Library Board and the employee organi- zation will be called "Union". Throughout this Agreement members of the bargaining unit are referred to as "employees". It is the purpose of this Agreement to promote and ensure harmonious cooperation and understanding between the City and the Union to ensure collective bargaining under the laws of the State of Iowa, as well as applicable ordinances of the City of Iowa City. It is the purpose of the City and the Union to establish salaries and terms of employment fi consistent with the availability of public funds and with the goals and j purposes of the City Charter. The City and the Union jointly pledge their cooperation to work together in the public interest to provide improvement in the effectiveness and efficiency of the services offered to the i i citizens of Iowa City. The parties agree to the following specific provisions: 1 I { I 2 MICRONUMEO BY Il -, -"JORM"MIC R#LAB�� % CEDAR RAPIDS DES MOINES � r � i ARTICLE I RECOGNITION Section 1. The City of Iowa City, Iowa, recognizes the Johnson County Area Public Employees, AFSCME, Local 183, as the sole and exclusive bargaining agent for all City of Iowa City employees except those specifically excluded in Section 3 of this Article. This certification is based on an Order of Certification promulgated by the Iowa Public Employee Relations Board on February 2, 1976. Section 2.The Iowa City Library Board of Trustees recognizes the Johnson County Area Public Employees, AFSCME, Local 183, as the sole and exclusive bargaining agent for all Iowa City Public Library Employees except those specifically excluded in Section 3 of this Article. This certification is based on an Order of Certification promulgated by the Iowa Public Employee Relations Board on February 9, 1976. Section 3.Sworn police officers and firefighters as well as all supervisory, confidential and temporary employees and others who are excluded from the laws relating to collective bargaining in Chapter 20 of the 1975 Code of Iowa are excluded from the terms, conditions, or application of this Agreement. Section 4. The City agrees that it will not sponsor or promote, i I other group or labor organization, for the financially or otherwise, an purpose of undermining the Union; nor will it interfere with, restrain, coerce, or discriminate against any of its employees in connection with their membership in the Union. ARTICLE II MANAGEMENT RIGHTS Section 1. Except as limited by the express provisions of this Agreement, nothing herein shall be construed to restrict, limit, or impair the right, powers, and authority of the City under the laws of the State of Iowa and the City's ordinances. These rights, powers, and authority include, but are not limited to the following: a. To direct the work of its employees. b. To develop, implement and enforce work rules, safety standards, performance and productivity standards. C. To hire, promote, transfer, assign, classify, schedule, and retain employees within the operation of the City government and to develop and maintain qualifcations, standards and procedures for employment, promotions, transfers. d. To discipline, suspend or discharge employees for just cause. e. To maintain the efficiency of the governmental operation and to determine and maintain the nature, scope and definition of City organization. f. To relieve employees from duties because of lack of work, lack of adequate public financing, or for other legitimate reasons. RICRDFILMED BY i -...,,,•„' 1. ""JORM MICROLAE3 1 CEDAR RAPIDS • DES MDI4ES g. To determine the amounts, methods, and procedures for compensating employees and the definition of, necessity for, allocation of, and nature of overtime and the method of compensating overtime. h. To determine and implement the methods, means, tools, locations, equipment, and assignment of personnel by which its operations are to be conducted including but not limited to the right to contract and subcontract work. i. To take such actions as may be necessary to carry out its mission. j. To initiate, prepare, certify and administer its budget. k. To exercise all powers and duties granted to it by law. ARTICLE III NO STRIKE --NO LOCKOUT Section 1.No Strike. No employee covered by this Agreement shall engage in any strike at any City facility or at any location in the City where City services are performed during the life and duration of this Agreement. If any strike shall take place, the Union will immediately notify employees engaging in such activities to cease and desist, and it shall publicly declare that such activity is in violation of this Agreement and is unauthorized. Employees in the bargaining unit, while acting in the course of their employment, shall not refuse to cross any picket line established by any labor organization when called upon to cross such picket line in the line of duty. The City will make reasonable efforts to assure employee safety in crossing picket lines. Any employee engaging in any activity in violation of the Article shall be subject to immediate disciplinary action including discharge by the City. Section 2.No Lockout. The City agrees not to lock out employees during the term of this Agreement. ARTICLE IV BULLETIN BOARDS Section 1. The City shall assign space as currently provided on bulletin boards for the Union to post notices, a copy of which shall be provided to the Human Relations Director. Notices shall not contain political material, libelous material, or material which is injurious to the City or to employees. Union notices will be limited to designated spaces. ARTICLE V BUSINESS AGENTS Section l.The Union shall have the right to designate agents, not to exceed two (2) persons at any one time, who shall have access to City facilities only during regular working hours, for the purpose of investigating matters relating to the administration of this Agreement. nICROr ILnED BY 1. DORM-MICROLAE3 1 CEDAR RAPIDS • DES MOINES I ..J f Section 2.The Union shall notify the Human Relations Director after making such designation. Any such investigation will be conducted so as to not interfere with City business and any such agent will comply with City safety, security and other regulations. Notice will be given to the Department Director or designee when a business agent enters City property or facilities. City employees may not spend working time to meet with business agents unless specifically permitted by another provision of this Agreement. ARTICLE VI DUES CHECK OFF Section 1. The City agrees to deduct Union membership fees and dues once each month from the pay of those employees who individually authorize in writing that such deductions be made. The Union will certify the amount of dues to be deducted and the structure of the dues schedule in a letter signed by the President and notarized. Authorization for check off must be received by the 15th of the month in order to be withheld from the first check of the next month. Section 2. Dues will be deducted from the first pay check of each calendar month and will be remitted, together with an itemized statement, to the Union Treasurer within ten (10) days after the deductions have been made. Section 3.The City will not deduct dues beginning the first of the calendar month after which an employee is no longer part of the bargaining unit. An employee may voluntarily cancel or revoke authorization for check off by delivery of written notice to the City and to the Union. Cancellations received by the 15th of the month will become effective on the first of the next month. Section 4.The City will not be liable and will be held blameless for damage arising by virtue of mistakes in connection with funds collected under the provisions of this Article. The City will not be responsible for payment of dues, special assessments or any other deduction upon an individual's default. ARTICLE VII HOURS OF WORK Section 1.Definitions. Temporary Employees - Those who regularly work less than twenty (20) hours per week, regardless of length of employment; or those who work in a position which is authorized for less than nine (9) months. The parties may agree to waive the nine month provision in cases involving specially funded employees. Waiver of such requirement will not be unreasonably withheld. MICROFILMED BY I'--JORM-"MICR6LAB- ' % CEDAR RAPIDS • DES 140INES Casual Employees - Persons employed for brief, irregular periods or those who perform work on a periodic basis. Seasonal Employees - Those who work in positions which relate to regular periodic weather or climate conditions, or who work in positions which relate to phases of the school year. Permanent Employees - Persons who are appointed to authorized budgeted positions and who have completed a probationary period upon initial employment with the City. Full -Time: Those who regularly work forty (40) hours per week. Part -Time: Those who are assigned to work less than a forty (40) hour week;'generally the assignment will be based on ten (10) hour -per -week increments. Section 2.Regular Work Week A. Definitions - A day will be defined as the time between 12:01 A.M. and midnight, twenty-four (24) hours later. A week will be defined as the time between 12:01 A.M. Sunday and midnight Saturday. Holidays and paid leaves shall count as hours worked. B. Permanent Full -Time - Five Day Operations - The regular work week for permanent full-time employees shall begin on Monday and extend through Friday and shall consist of five (5) consecutive, eight (8) hour days. C. Permanent Full -Time - Continuous Shift Operations - (Work is regularly scheduled 24 hours per day, seven days per week.) The regular work week shall consist of five (5) days of eight (8) consecutive hours for a total of forty (40) hours. For purposes of this contract the first day off in any week is defined as the sixth day and the second day off is defined as the seventh day. Employees assigned to continuous shift operations may meet and confer with their division concerning shift scheduling. D. Six and Seven Day Operations - The regular work week for permanent full-time employees shall consist of five (5) eight (8) hour days for a total of forty (40) hours. For purposes of this contract the first day off in any week is defined as the sixth day and the second day off is defined as the seventh day. Employees whose schedules regularly vary from this pattern will be covered by letter at the time the variation is made. (Example -landfill employees.) Section 3. Scheduling. Regular work schedules will be posted on departmental bulletin boards within each division. Any permanent change in the regular work schedules for a division will be posted at least ten (10) days in advance of the change. To the greatest extent possible, temporary adjustments in the work schedule of individuals will be posted at the beginning of the week. As much notice as possible will be given in the case of emergencies, inclement weather, or unexpected absences. 3 MICROFILMED BY I 1_ "-DORM-MICROLAB 1 CEDAR RAPIDS DES MOINES I � t r Section 4. Chang ng the Regular Hours of Work. The City will notify the Union in advance of permanent changes in the regular work week and will discuss such changes if requested. Section S.Temporar and Part -Time Employees A. Permanent part-time employees shall be assigned a regular number of hours per week for the purpose of determining the City's benefit contribution. Benefits to permanent part-time employees will be prorated on the number of hours to which the employee has been assigned pursuant to Section 1 of this Article. Occasionally the hours actually worked will vary from the assigned ndmber. No minimum amount of work is guaranteed to part-time employees. Any employee whose hours actually worked regularly exceed his/her assigned hours shall be reassigned hours for the purpose of proration of benefits. An employee may request a redetermination of his/her assigned hours or proration of benefits through the grievance procedure. Nothing in this section shall require a permanent part-time employee to regularly work more than his/her assigned hours. B. Temporary Employ nees. Temporary, seasonal, and casual employees are no entitled to sick leave, vacation, insurance benefits, seniority, holidays, use of the grievance procedure, or any other benefits provided under this agreement. Temporarloyees employer. Theirmseniorityashall beefor computedmfromttheeir*lastwith datethe of hire. However, permanent employees, regardless of length of service, will be given seniority preference over temporary employees. C. Special program employees include those funded by CETA, work study, and similar programs. Such employees shall be considered as temporary employees. However, employees funded by CETA will receive benefits for which the City is reimbursed and which are either agreed upon in writing at the time of employment or at a later date. Section 6. Rest Periods. Except for the transit drivers the City will provide a fifteen 15 minute rest period at two times during the regular work day. The location and scheduling will be determined by the immediate supervisor. The rest period will be scheduled at regular times within the work day to accommodate staffing needs. Employee preferences will be considered. Section 7.Meal Periods.The City will provide an unpaid lunch period of not less than h rty,(30) minutes each day to employees in five day operations. Whenever possible, the lunch period will be scheduled at a regular time in the work day. Meal periods will be scheduled to accommodate the staffing needs of the department with consideration of the preference of employees. Full-time bus drivers will be provided a thirty minute lunch break from Monday through Friday of each week. Meal breaks will be scheduled near the middle of the shift; i.e., no earlier than 3 hours into the shift and shall not leave more than 5 hours and 15 minutes remaining on the shift. 111CROEILI/ED BY 1 JORM MICROLAB CEDAR RAPIDS • DES 61019ES T f� J Deviations due to special or changed circumstances shall be negotiated. Section 8.Clean-up time. If the nature of work performed requires it, employees will be allowed a minimum of five (5) minutes for personal clean-up at the end of the work day. Section 9.Inclemen�ather. Employees are expected to come to work regardless of weather conditions if they can possibly do so. Employees who appear for work at the scheduled time will be compensated. Generally, City operations will not be suspended, but may be rescheduled. If work is to be rescheduled the immediate supervisor will have available information. The employer will take into consideraiton the employee's comfort and protection in cases of extreme climatic conditions. Employees who are unable to get to work or who leave work early because of weather conditions may do one of the following: a. Arrange to make up the work with the approval of the immediate supervisor. b. Charge the time missed to holiday, vacation, compensatory time, or personal leave. c. Take leave without pay for the time missed. ARTICLE VIII OVERTIME Section 1.Overtime. Overtime is work performed by a permanent full or part-time employee In excess of eight (8) hours per day or forty (40) hours per week with the following exception: Employees regularly scheduled to work more than eight (8) hours per day will receive overtime for the time worked in excess of the regularly scheduled hours per day. e.g., Landfill employees who work twelve (12) hours per day will receive overtime for time spent in excess of twelve (12) hours per day or forty (40) hours per week. Prior authorization from the employee's supervisor is required before overtime work will be credited. Employees may be periodically required to work overtime but may request not to perform work because of physical inability or serious personal need. Such requests to be excused from performing overtime will not be unreasonably denied. For permanent full-time employees, work performed on the sixth (6th) or seventh (7th) day of the work week shall be considered overtime. For permanent part-time employees all working.time in excess of that worked by permanent full-time employees will be considered overtime. There will be no pyramiding of overtime: e.g., If an employee is called back to work on Saturday he/she may claim the overtime rate either for the minimal call-in OR the sixth (6th) day premium, not for both sections. Overtime will be compensated at the rate of one and one-half (1 1/2) times the current base hourly rate of the employees or by compensatory 0 J a MICRorILnE0 BY I 1 "-DORM-MICR6LA9 1 % CEDAR RAPIDS • DES MOMES I time off at the rate of one and one-half (1 1/2) hours for each hour of overtime worked. Employee preference will determine whether overtime is paid or time off given unless departmental staffing needs or financial considerations require employees to be paid or given time off. The employee may request reasons for the denial of the time off or pay. Section 2.Overtime Equalization. A. To the greatest extent possible, overtime shall be offered to employees equally over a period of three (3) months, considering the type of work, the qualifications and ability of the individual employee, the employee's desire to perform the overtime service, and the employee's seniority. The following procedure will generally be used: The employee with the necessary qualifications and abilities and the least number of overtime hours in that classification will be first offered such assignment. In the event that overtime hours among employees in that classification are equal, seniority shall prevail. In the event no qualified employee desires such work, the City shall select the qualified employee with the least credited overtime hours for such assignment and if there are two or more employees with the same number of overtime hours, the employee with the least seniority shall be thus assigned. Employees who refuse overtime work on a particular job will be charged the same number of hours as employees who actually do the work. Any employee who may be periodically excused from overtime work for physical disability or serious personal need shall carry an amount of overtime equal to that of the employee with the highest number of hours. When the need arises to work overtime to finish a job, the employees who are performing the work may be offered the overtime first if the work is to be completed. If an affected employee elects not to work overtime, he/she will be expected to continue until a replacement is secured. During emergency situations such as, but not limited to, excessive snow, freezing rain, wind, rain or cold, employees in the affected divisions may be scheduled to work twelve (12) hours or more in any twenty-four (24) hour period. Work in excess of twelve (12) hours will be assigned according to the equalization procedure. The equalization procedure is inapplicable to regularly scheduled overtime in transit. B. The City shall maintain and post (at least monthly) in a public place in the work area, a list of classifications showing overtime hours worked by each employee, and shall keep such list current with accumulated overtime being credited forward. Overtime accumulation shall commence on January 1, April 1, July 1, and October 1 of each year and shall be equalized quarterly. WIZ f MICROFILMED BY "JORM MICROLAB 1 i CEDAR RAPIDS • DES MOINES i 1 J L�. Employees who are new to a division shall be credited with the highest number of hours in their classification. Any deviation from the above process shall be by letter between the City and the Union. Section 3. Overtime Rest Period. If an employee is required to work at least two (2) hours immediately after the employee's normal work day, the City will provide for one of the following: a. A rest period of one-half hour immediately following the work day, or b. One additional half-hour of paid compensation at the overtime rate. This section does not apply if the employee is required to work less than two (2) hours following the work day. Section 4. Stand -By Time. Employees who are on stand-by time are required to be at a place designated by them which has access to a phone and from which they may reach the work area promptly. Employees on stand- by will be compensated at a rate of six (6) hours at current base pay rate for each week of stand-by time. A call device and vehicle will be furnished to an employee on stand-by. Employees called to work shall be paid at the regular call-in rate for each call in accordance with Section 6 Minimum Call-in in addition to stand-by pay. Employees of the Street/Sanitation Department who are required to be on stand-by for the purpose of emergency snow removal will be compensated at a rate of nine (9) hours at current base pay rate for each week of stand-by time. Stand-by in these circumstances will be assigned in no less than one week increments. Such employees will be furnished a call device, but no vehicle. Section 5. Reporting Pay. If an employee reports for work at his/her regular time and place but is sent home by the supervisor because of an emergency because work cannot be performed, such employee shall be paid a minimum of two (2) hours at his/her regular straight time pay. The City will make every effort to allow the employee to make up the work at straight time at a different time, where the nature of work permits. Section 6.Minimum Call -In. An employee who has completed an eight (8) hour work day and who is called in to work in an emergency situation without prior notice will be paid for a minimum of two (2) hours. If the emergency call-in takes more than two (2) hours the employee will be compensated for time spent. Minimum call-in will be paid at the overtime rate. An employee who is called in prior to the regular start of his/her working day will be compensated for a minimum of two (2) hours at the overtime rate. In the event minimum call-in and regular working hours overlap, straight time will be paid for the overlapping hours in addition to the minimun call-in. There shall be no pyramiding or duplicating of overtime pay. That is, if an employee is called to work, he/she cannot collect for another two (2) hours unless it has been two (2) hours since the last call. 10 1 i MICROrILMED BY I --JORM--MICROLAS T CEDAR RAPIDS • DES 1119 INE i us J 1 Section 7. Professional Employees. No overtime will be paid or credit given for overtime work of professional employees. Generally, assignments will be based on an assumed forty (40) hour week for full time professionals and on the assigned number of hours of part-time professionals. Professional employees will enter all assigned hours worked in excess of their normal schedules on their time sheets. A professional employee may meet with his/her department head at a mutually convenient time and place to review the hours worked in an attempt to facilitate the provisions of this section consistent with department practices. However, this clause shall not be construed as a guarantee of compensatory time or overtime pay. Section 8.Library Overtime. Permanent employees required to work on Sundays at the Library will receive six (6) hours credit for each four (4) — hour shift worked. Section 9. Calculation of Overtime. Overtime will be recorded on the basis of six (6) minute segments, and an employee must work an entire segment to be credited with one-tenth (1/10) hour for overtime. Section 10. Payment of Overtime. Payment of authorized overtime will be on succeeeding pay checks. Section 11. Accumulated Overtime. Accumulated overtime to be carried over from one fiscal year to another shall not exceed forty (40) hours and any overtime in excess of forty (40) hours accumulated at the end of the fiscal year shall be administered in accordance with Section I of this article. ARTICLE IX HOLIDAYS Section 1.The following days shall be paid holidays for permanent employees: New Year's Day (January 1); Washington's Birthday (third Monday in February); Memorial Day (last Monday in May); Independence Day (July 4); Labor Day (first Monday in September); Veteran's Day (November 11); Thanksgiving Day (fourth Thursday in November); the Friday after Thanksgiving; Christmas Day (December 25); and one personal leave day. In order to receive holiday credit, an employee must work the day before and the day after a holiday or must make prior arrangements for approved paid or unpaid leave. Section 2. In addition, there shall be granted to permanent employees who do not work a continuous shift, the day before or after Christmas, or the day before or after New Year's Day as an additional holiday. The City Manager (or the Library Director for Library employees) may direct that employees observe a particular day for this holiday but if the Manager fails to make such designation by December 15 of the calendar year in question, employees may select a particular day subject to the approval of the supervisor. If the City Manager or Library Director does not designate a day employees may choose a day between December 24 and January 1 i J I Section 3. Permanent employees on a continous shift shad receive eighty-eight (88) hours of holiday credit on July 1 annually. Any continuous shift employee who begins work after July 1 of any calendar year will receive credit for the remaining holiday dates in the year. If an employee separates after July 1 of any year, those holidays which have been credited but which have not as yet occurred will be deducted for the purpose of considering separation pay. e.g., Employee A receives credit for eighty-eight (88) hours of holiday time on July 1. The employee terminates on November 1 and has not used any holiday hours. He would be paid sixteen (16) hours of holiday pay (Independence Day and Labor Day). e.g., Employee B receives eighty-eight (88) hours of holiday credit on July 1. Employee B terminates November 1 and has used forty (40) holiday hours. Only two (2) holidays (Independence Day and Labor Day) have occurred prior to termination, therefore twenty-four (24) hours (40 used less 16 occurring) would be deducted from vacation pay or from the last week's wages. For the purpose of this Article, a holiday for continuous shift employees (except Police Department employees) begins at 12:01 A.M. on the day of the holiday and continues for a period of twenty-four (24) hours thereafter. In the Police Department a holiday begins at 11:00 P.M. on the day preceding the holiday and continues for twenty-four (24) hours thereafter. When a holiday occurs an Sunday, the following Monday will be observed. When a holiday falls on a Saturday, the preceding Friday will be observed. Section 4. Part-time employees will receive holiday pay on a pro rata basis. i Section S. Eligible employees who are called in to work on a holiday on which City operations are not open to the public will be paid at a rate of one and one-half (1 1/2) times for the hours actually worked and shall also receive regular holiday pay. Section 6.Permanent full-time employees who are assigned to work on holidays when City operations to which they are assigned are operating or open to the public will receive eight (8) hours of holiday credit during the pay period in which the holiday occurs. Holiday credit will be prorated for part-time employees. This credit may be used after the holiday occurs but must be taken before the next succeeding July 1. Generally this section applies to library, transit, parks, recreation, and parking enforcement employees. Refuse employees will use this system when two holidays occur in the same week. Section 7.Holidays or personal leave days shall not be carried beyond July 1 of any year. Section B.Definition. "Continuous shift employees" as used in this article indicates those employees who work in twenty-four (24) hour per 12 rim, I� I (, 1,11CRO(ILMED BY - JORM MIC ROLA B CEDAR RAI'I DS • DES MOIRES / J day operations and who are subject to assignment on shifts beginning between 3:00 P.M. and 7:59 A.M. ARTICLE X VACATIONS Section l.Accumulation. Vacations shall be earned by permanent employees by month according to the following schedule: Length of Service Days Per Pay Month 0-5 years l 5 years 1 day - 10 years 1 1/4 10 years 1 day - 20 years 1 1/2 more than 20 years 2 Professional librarians shall accumulate vacation at a rate of 22 days per year regardless of length of service. The maximum number of hours eligible for carry over after July 1 of any year or for payment upon termination shall be one hundred ninety-two (192) hours (24 days). Section 2. Use of Vacation. An employee becomes eligible to take vacation after he she has been on the payroll as a permanent employee for a period of six (6) continuous months. Scheduling will be arranged with the supervisor to accommodate staffing needs and employee preferences. Except in the event of serious personal need by a less senior person, seniority will prevail. Section 3.Pa ment of Accumulation. Upon discharge, resignation or retirement after six 6 months of continuous service, a permanent employee is eligible for payment of not more than 192 hours (24 days) of accumulated vacation leave at the current base rate of pay. ARTICLE XI SICK LEAVE Section 1.Accumulation. Employees shall be granted one day of sick leave credit per month and shall have the right to accumulate unused sick leave up to a maximum of 1440 hours (180 days). Sick leave shall not be accumulated while an employee takes a leave of absence without pay, but any employee granted a paid leave shall continue to earn sick leave. Accumulation of sick leave shall commence on the date of first permanent employment. Additional sick leave will not accrue while an employee is receiving worker's compensation. Upon resignation or retirement, the City shall pay for one-half of the accumulated sick leave on the basis of a permanent employee's current hourly base salary. An employee must have been employed by the City for at least one year in order to be eligible for payment of accumulated sick leave upon termination. 13 141CRDEILnED BY I -"JORM MICROLA6 - CEDAR RAPIDS DES 61014E5 ROM J i Section 2.Use of Sick Leave. a. A day of accumulated sick leave shall be used for each day an employee is sick and off work during a work week. A doctor's statement regarding nature of illness and recovery therefrom may be required if abuse is suspected. Sick leave may be used on an hour -to -hour basis for doctor's appointments or other health maintenance needs. b. In addition to sickness of an employee, sick leave may be used for: (1) On-the-job injury. (2) Serious illness or hospital confinement of a spouse or - - child, or critical illness of the employee's mother, father, mother-in-law, father-in-law, brother, sister, or grandparents, as well as any other relatives or member of the immediate household of the employee up to a maximum of forty (40) hours per occurrence provided that the employee's presence and efforts are needed. Section 3. Notification. An employee shall notify his/her supervisor as soon as reasonably possible of any sickness or illness which will cause him/her to miss work. Certain employees may be required to provide such notification prior to the beginning of their work day. In those cases where the Deparment or Division requires such prior notification, the City will be responsible for establishing a method whereby those employees can provide such notification. Unless such notification is given, the absence will not be charged to sick leave, but will be charged to other accumulated leave or to leave of absence without pay. Unusual circumstances will be evaluated and may result in charging the absence to sick leave. An employee who becomes sick at work will notify his/her supervisor before leaving the area. Section 4. Sick Leave Bank. a. Permanent employees in the bargaining unit may draw from a Sick Leave Bank if they have exhausted their own sick leave accumulation and are seriously ill. Hours of sick leave shall be contributed to the bank by bargaining unit members who have reached the maximum accumulation of sick leave (1440 hours or 180 days) at the rate of one day per month. b. Employees who use Sick Bank days will repay the bank at the regular sick leave accrual schedule after returning to work. Employees who do not return to work or who fail to accumulate a sufficient amount of sick leave will pay back the Bank from other accrued leave or in cash. C. A joint City -Union committee will administer the use of Sick Bank days by employees. The committee will be made up of one Union representative, one City representative, and one person chosen by the two representatives. The Bank Administration 14 k90 MICROFILMED BY -- .,,__•,. JORM-MICROLA13 1 CEDAR RAPIDS - DES MOINES i •l i i Committee will determine when sick leave may be used, application procedures, the length of time which any employee may borrow, the length of the waiting period after exhaustion of sick leave before employees may borrow time, length of service before an employee may borrow time, amount of time before which days must be paid back, and other criteria for using Bank days. The Committee is charged with maintaining the integrity of the Bank for serious or catastrophic illness of individuals in the entire units and will develop policies to protect against abuse by individuals. d. The City will contribute thirty (30) days of sick leave to the Bank October 1, 1976. No individual may use more than ten (10) days during the term of this Agreement. ARTICLE XII SPECIAL LEAVES Section l.On the Job Inaury. Upon application the City may grant a leave of absence with pay in the event of an injury or illness of an employee while at work provided the following conditions exits: I a. The injury or illness arises out of the course of City employment, and b. The City's medical advisor determines that time off from work is required. If the above provisions are applicable, leave with pay will be granted during the remaining time on the work day when the injury occurs and for a period of two (2) working days thereafter if authorized by the medical advisor. If the injured or disabled employee requires more than two (2) working days in which to recuperate and return to work, any additional absence may be charged to sick leave or, if sick leave is exhausted, to leave of absence without pay. Employees may use accumulated sick leave or other accumulated leaves to supplement worker's compensation benefits. Section 2.Funerals. An employee will be granted up to three (3) work days per incident with no loss of compensation or accruals if required to attend the funeral of his/her spouse, children, mother, father, stepparents, sister, brother, mother-in-law, father-in-law, grandparents, aunt or uncle, brother-in-law, sister-in-law, or permanent member of the immediate household. If additional time is needed, an employee shall be permitted to use up to three (3) work days of accumulated sick leave with the approval of the supervisor. Section 3. Leave of Absence Without PF. A leave of absence without pay is a predetermined amount of time off work, which has been recommended by the Department Director and approved by the City Manager or for library employees, by the Library Director, except in cases of medically necessary disability leaves which shall be automatic provided the employee has exhausted all other accrued leave (paid and unpaid) and 15 I f 111CROFILI•IED BY - 1_ JORM -MICR6LA13 % CEDAR RAPIDS • DES MOINES I i . � J submits to a physical exam by a city -paid and appointed doctor (if required by the employer). Generally, such leave shall not exceed twelve (12) months. Upon termination of any such leave of absence, the employee shall return to work in the same range and step as when he/she left and will receive compensation on the same basis as if he/she had continued to work at his/her regular position without leave, provided that during that period if the nature of operations has changed so that similar work does not exist or that an opening for the employee no longer exists the employee will be offered vacancies in related areas or vacancies for which the employee is otherwise qualified. In the event an employee fails to return to work at the end of any such leave or extension, he/she shall be deemed to have voluntarily resigned or, if applicable, voluntarily retired on the last day of work prior to such leave. During a leave of absence without pay, the employee: a. Cannot pay retirement contributions if the leave exceeds one month in duration. b. Must pay group hospitalization premiums falling due during any month the employee is not on the payroll if coverage is desired. C. Must pay premium for coverage under the group life insurance plan if coverage is desired. d. Shall not receive any other accruals or job benefits during the period of absence. e. Shall not acquire additional seniority during said leave except in the case of temporary medical disability or as otherwise specified by this Agreement. f. Shall not earn sick, vacation, or other leave. g. Must use all accumulated vacation to which he/she is entitled prior to the time that the leave without pay commences. The Department Director may waive the above conditions (a. through g.) for leaves of absence not exceeding ten (10) working days. Section 4.Jury Duty. Any employee summoned for jury duty during the employee's regular work hours shall receive regular standard time pay during any period of jury service. The City shall receive the pay earned from such jury service. Compensation for travel expenses may be retained by the employee. An employee who is summoned for jury duty but is not selected to serve on the jury and is discharged with an hour or more remaining in the workday shall return to work. Section S.Witness Fees. An employee shall be granted leave with pay when required to be absent from work for the purpose of testifying in court in response to legal summons and the City shall receive the witness fees up to the amount of compensation paid to the employee by the City for days testified. Section 6.Military Leave. Employees called by any branch of the Armed Forces of the United States shall, when ordered to active service, be entitled to a leave of absence for such period of time that the member serves in such capacity and until discharged therefrom. The City shall comply with applicable law in regard to military leave. Employees subject to the foregoing shall, upon reinstatement to City employment, retain their original employment date for the purpose of 16 Um 1— - 1 i MICROFILM BY ; '- I "JORM MICROLAEI- % CEDAR RAPIDS • DCS MOINES 1 J determining seniority and eligibility for salary advancement just as though such time spent in service of the United States has been spent in regular employment with the City. Section 7. Voting time. An employee shall be permitted to vote during the work day in any national, state, or local election if it is not reasonably possible for him/her to vote during off hours. Section 8.Pregnancy Leave. A pregnant permanent employee shall be entitled to a leave of absence without pay if she is disabled as a result of pregnancy or related cause at the exhaustion of other accumulated leaves. All employees requiring such leave shall notify the Department Director prior to the anticipated date of birth and should be able to substantiate their condition by a doctor's statement. Employees may work during pregnancy if health permits. Those granted leaves under this section shall present doctor's - statements as to pregnancy disability and recovery therefrom. Within seven (7) days following birth, miscarriage, or abortion the employee shall advise the City of the date by which she will return to work. Unless the employee returns to work by such date, or any other date by reason of extension granted by the City, the employee will be considered to have voluntarily resigned or retired. An employee who takes leave pursuant to this section shall return to work as soon as -she is medically able. Section 9.Union Business Leave. a. Any employee elected to office in the International American Federation of State, County and Municipal Employees shall be granted a leave of absence without pay for a period not to exceed two years. Such leaves shall be granted to not more than one City employee in Local 183 at any one time. An employee desiring such leave shall give thirty (30) days notice to the City. Consistent with Section 3 of this Article, such employees shall not have a job guarantee on return. b. Leave of absence without pay to attend and serve as a delegate to conventions and training conferences relating to the Union shall be granted to not more than five (5) City employees in Local 183 in any one calendar year. Not more than five (5) days may be taken by any one employee under this section. Employees seeking such leave shall present certification in writing of their selection by the Union to act as a representative to a specified conference at least ten (10) working days prior to the time they wish to be absent. C. No more than one employee who is elected or appointed to offices in the Union that is not part-time staff will be granted sufficient unpaid time off to carry on the duties of the office provided he/she gives reasonable advance notice and receives approval for such leave from the department head. Approval may be denied by the department head where the employee's absence could adversely affect or interfere with the operation of the department. 17 i Z I 1 MICROFILM BY CEDAR RAPIDS - DC.O MOINES �. ' ' 1 i Employees on Union leaves shall only be entitled to accrual of seniority for time spent on such leaves, except for Section C above, where employee will continue to accrue benefits during a period not to exceed ten (10) work days per year. Section 10. Professional Leave. The City and the Union agree that professional development is of benefit to employees designated as "professionals" and the employer. In recognition of this Agreement, the following guidelines will be considered when granting or denying requests for professional leaves: a. The potential benefit to the employee. b. The potential benefit to the employer. C. The work -relatedness of training program, conference, workshop, class, or convention that is attended. d. Who in the affected class of employees went most recently. e. Seniority. It is understood by the parties that the above provisions in no way constitute a guarantee of training to anyone. ARTICLE XIII SENIORITY Section 1. Seniority shall mean length of continuous service with the City. It shall begin on the date of employment and become applicable immediately following completion of a probationary period of not more than six (6) months in a permanent position, unless extended in writing due to unusual circumstances. An employee will lose seniority rights upon resignation, discharge for just cause, retirement, death, or layoff for more than two (2) years. Seniority shall accrue during -all paid leaves and during periods which a member is assigned a classification outside of the bargaining unit. If an employee is on leave of absence without pay as a result of temporary disability as substantiated by a doctor's certificate or for on- the-job injury, seniority will accrue indefinitely. An employee will accrue seniority while on leave without pay or layoff for one (1) year or for a period equal to the length of time worked if less than one year. In the event that two (2) or more employees have an identical seniority date, the order of their seniority shall be determined by the alphabetical order of last names. The City will maintain a seniority list showing the length of continuous service and will make a copy of the list available to the Union each six (6) months. Section 2. Probation. The initial probation period for permanent appointments will be x (6) continuous months. The probationary period may be extended in writing because of unusual circumstances. Probationary employees are entitled to all benefits of this contract with two exceptions: 1. They may not grieve any disciplinary actions taken against 2. They may not bid on other jobs (except for promotions). If an employee has worked as a temporary City employee prior to appointment to a similar permanent position, the temporary time worked may be credited toward completion of probation if it is applicable experience. For such employees, the probationary period will be shortened to reflect credit for temporary time worked. The length of probation will be specified in writing in the permanent appointment papers. Section 3.Use of Seniority. An employee who has successfully completed an initial City probation period of six months may exercise seniority as follows: a. Transfer Procedureics. Except in the case of emergency cir- cumstances, a note which describes the position for permanent job openings will be posted on administrative and departmental bulletin boards for not 1'ess than five (5) working days. During this period, employees who wish to apply for the position may do so. The City will provide a written form for application which must be received in the Personnel Office by 5:00 P.M. on the day stated on the notice as the closing date. If current or laid off employees are qualifed for the position he/she may compete with other employee applicants for the position. Step I. If qualifications including skills, abilities, and experience of the applicants are relatively equal, the employee with the greatest seniority will be offered the job first. Step II. If the qualifications of current employees are marginal but equal to outside applicants they will be offered the position if it is to be filled. If an employee feels that seniority has been ignored by the City, he/she may request the reason for his/her rejection for the position in writing, and the written reasons will be given. b. Reduction in Force. Reductions in force will be by departmental division according to seniority in the jobs affected with the person having the least seniority within classification to be laid off first. The City will give fifteen (15) days notice to employees who are to be laid off except in an emergency. Temporary employees within classification (who are by definition without seniority) will be laid off prior to permanent employees. The City will consult with the Union as far in advance as possible prior to a contemplated layoff in order to provide the most equitable treatment to employees who are to be laid off. 1. The City will attempt to accomplish reduction in force by attrition. 2. An employee whose job is to be eliminated may be transferred to vacancies within the department. 3. If no vacancies exist a more senior employee being laid off shall bump the employee with the least seniority in their 19 Wo 1 MICROFILMED BY 1 " JORM-MICROLA13 --• T L CEDAR RAPIDS • DES MINES 1 � t classification within their department; but, if no such person or position exists the laid off employee may bump the least senior employee in a position within their classification in the bargaining unit. If no such person or position exists within the bargaining unit, a laid off employee may bump the least senior employee in a job outside their classification and, if no such person or job exists, then the bargaining unit. Provided, however, an employee shall not bump into a job without seniority, proper credentials (including prior recorded experience in the job with the City; except where a laid off employee was placed in the job out of promotional sequence in the clerical, maintenance worker, plant operator, mechanic, librarian, dispatcher, planner/program analyst and construction inspector series), and the ability to perform the duties of the job under normal supervision. A person shall first bump into the highest classification which also meets the preceeding conditions. Bumping shall not result in any promotion. In no event shall a full-time employee be forced to bump the least senior employee when it would result in decreased hours of work or shall part time employees bump into full time positions unless their total seniority is greater based on a comparison of computation of time actually worked. The Union shall hold the City harmless and indemnify it for all suits, judgments, costs, fees or other expenses incurred due to any challenge made to the proper application of this Article, provided the Union is given prior notice of any such legal action and the opportunity to defend. C. Recall from Layoff. The names of permanent employees laid off shall be placed on a re-employment list for the jobs affected in the layoff. Such persons shall be eligible for re-employment in reverse order of layoff in the job from which they were removed for a period of two• (2) years, provided that they are still qualified and able to perform the job. Employees may apply for vacancies in the City in titles other than those affected by the layoff during the period that they are on the recall list while maintaining their option to return to the job from which they were laid off. When an employee is notified by certified mail to last known address to return to work, he/she must make arrangements to return to work with the immediate supervisor within seven (7) days or be removed from the recall list. An employee on the recall list will accrue seniority pursant to Section 1 of this article and will be entitled to exercise seniority accrued prior to layoff after their returning to work. Preferred Shift. Employees may use seniority to bid on a preferred shift or transit run provided a vacancy exists. The use of senority in library scheduling, if any, will be the subject of a separate letter to be negotiated at a later date. 20 WICRDEILMED BY "JORM MIC ROLA B- � CEDAR RAPIDS • DES MOIRLS 970 L.. Section 4.Trial Period. A. Employee option. A transferred employee shall be granted up to ten (10) days to determine he/she wants to continue in the position to which he/she voluntarily transferred. If during the option period the employee desires to do so, he/she may return to the previous position. City Option. The length of the trial period for a person who is transferring to another position within the City will be adapted to the type of job, length of City employment and similarity to previous jobs, but will not be longer than forty (40) working days except by agreement between the City and the Union. A transferred employee agrees not to initiate another transfer for six (6) months. This limitation on voluntary transfers does not apply to promotions. If the employee's performance is unsatisfactory at the end of the trial period, they may return to their previous position or a similar vacancy. Section 5. Compensation after Transfer. When an employee transfers to another position within the same or a lower range he/she shall move to a step and rate of pay within the range of the position transferred to with pay to be determined on the basis of relative skills, abilities, experience and seniority. When an employee transfers to a higher range his/her pay shall fall within that range and in no event will be less than one step higher. Section 6. Transit Senority. In the event two or more transit drivers have identical seniority dates, the order of seniority for selecting transit runs shall be determined by lot. ARTICLE XIV DISCIPLINE Section 1.Purpose. All parties to this Agreement recognize that a certain amount of discipline is necessary for efficient operation of the City and the City has rights and responsibilities under law in providing services in an efficient manner. These certain penalties for infractions are agreed upon by the parties as a mode of operating and are not intended to limit the management rights of the City as explained in Chapter 20 of the 1975 Code of Iowa. Disciplinary actions against employees will be taken for just cause. Appeal of disciplinary actions shall be by permanent employees and shall be through the grievance procedure set forth in this Agreement. Section 2.The goals of progressive discipline are to correct behavior and produce efficient City operations rather than merely to punish wrongdoers. Disciplinary actions or measures shall ordinarily be invoked in the order listed: 21 MICROFILMED DY -"JORM "MICR0LA13 T CEDAR RAPIDS DES h1019ES. 916 1 a. Oral reprimand or warning b. Written reprimand or warning c. Suspension with loss of pay d. Discharge Section 3. Serious violations may be dealt with by any of the above disciplinary measures on the first offense. Permanent employees shall have the right to take up a suspension or discharge at Step 2 of the grievance procedure. Section 4.An employee may request the presence of a steward at the time of discipline. The steward may request a copy of the oral or written warning at that time. A copy of suspension or discharge will be forwarded to the chief steward. ARTICLE XV TNiIIRANr.F Section l.Medical insurance. The City will provide the health insurance policy currently provided for employees and eligible dependents if applicable. A pro rate share of the cost of the premium will be paid for part-time employees. Effective July 1, 1981, the City will: a. increase the major medical coverage from $50,000 to $250,000, and b. increase the D -X -L coverage from $50.00 to unlimited. The parties agree to actively pursue incentives and/or other alternatives to the existing health care plan and pledge their mutual cooperation to achieve this end. However,no such programs will be implemented except upon mutual agreement by the City and the Union. Section 2.Life insurance. The City will provide a term life insurance policy for employees the face value of which is an amount equal to the next even thousand dollars greater than annual salary. e.g., If an employee's annual salary is $8,834, the face value of the life insurance policy is $9,000. In the policy currently provided coverage does not become effective until ninety (90) days after employment. Section 3. Payroll Deductions. When the employer develops the computer capability to accommodate payroll deductions for a Union insurance plan or group, benefit plan it shall provide for deduction of up to one such item. Section 4. Carrier Change. The parties agree that the employer may change insurance carriers provided the Union is given 60 days written notice of the change and the specifications and administration of the insurance plan(s) are not diminished. 22 M., MICROFILMED BY "-JORM MIC R6CAB -1 LCEDAR RAPIDS • DES MOINES J Section 5. Long Term Disability Insurance. Effective July 2, 1983, the City will provide long-term disability insurance for permanent full- time bargaining unit employees with sixty percent (60%) coverage of salary to a maximum of one thousand five hundred dollars ($1,500) per month. This benefit, as applied, shall be subject to other applicable offsets such as worker's compensation, social security, sick leave, etc. Such disability insurance shall begin paying benefits after ninety (90) working days of continuous covered total disability. Regardless of other situations which are covered or not covered by the terms of the policy, long-term disability benefits shall not pay for situations arising from employment by any employer other than the City of Iowa City. The City will absorb the cost of long-term disability insurance during the term of this contract provided that premiums do not increase in an amount greater than ten percent (10%). If said premiums do increase by more than ten percent (10%), the increase shall be subject to mutual agreement by the parties. All other increases in premium costs shall be subject to normal contract negotiations. All increases shall be included in computing the financial terms of any negotiated contract settlement. The parties agree to meet and confer regarding any proposed job retraining for a disabled City employee, in order to discuss the terms and conditions of such retraining and reassignment. ARTICLE XVI SAFETY Section 1.Policy. The City and the Union recognize the importance of the personal safety of individual employees on the job and recognize that in the routine course of work employees are subject to risks. Section 2.Standards. Employees shall not be required to work in areas or to operate equipment which is a hazard to themselves or the public. Periodic training in safety matters will be provided to employees who engage in hazardous work. Employees will have access to protective gear required by law. Employees will handle property and equipment of the City with due care appropriate to the nature of the work and equipment employed. Section 3.Notice of Defect. Employees who operate equipment shall, during or immediately` following -the work day, report any defect noticed by him/her in said equipment to the immediate supervisor. Section 4. Special Grievance Procedure. If an employee is requested to work in a location or with equipment which presents an imminent personal hazard to him/herself or others the employee will report immediately to the Division Superintendent or designee who will determine the minimal standards under which employees must work. If the employee is then directed to work in a location or with equipment which is an imminent personal hazard to him/herself, he/she shall file a Step 2 grievance with the Department Director. Other disputes over safety hazards will be processed through the regular grievance procedure in Article XX Section 4. Use of this procedure to create unnecessary delays will result in disciplinary action. 23 1 MICROFILMED BY JORM MICR6LAB- 1 CEDAR RAPIDS • DES MOVIES r" 1 Section S.Safety Committee. The Union shall select two (2) City employees as representatives on the City Manager's Safety Committee. ARTICLE XVII PERSONNEL TRANSACTIONS Section 1. Employees shall receive a copy of payroll transactions, performance evaluations, and other documents which will be used for purposes of promotion, evaluation or discipline. The employee's copy will be forwarded at the time it is placed in the file. Section 2.Under the supervision of an employee of the Human Relations Office and during normal business hours, employees shall have access to their personnel files including the right to copy the contents of the file at their own expense. An employee shall have the right to attach a written response to any document in his/her personnel file. Section 3. Written warnings for minor infractions which are over twelve (12) months old at the time of the regularly scheduled performance review will be removed from an employee's file, provided the problem has been corrected or there has been substantial improvement toward correction. Section 4. Oral warnings shall not be part of an employee's personnel record except as a notation of when such warning was given. Such notation shall be removed from the personnel file following eight months of service without any discipline. ' ARTICLE XVIII CLOTHING AND EQUIPMENT Section 1.Employees who are required to wear special uniforms will be provided with such uniforms. Cleaning and maintenance will be paid by the employer. Outerwear, including hats, jackets, and coats, will not be provided, except for Parking Enforcement Attendants. Gloves for discomfort from cold will not be provided. Section 2. The employer will provide required protective clothing; or. protective devices, including up to $35.00 per pair for the purchase of no more than (2) pairs of safety shoes annually. The employer shall pay the reasonable full cost of medically prescribed safety shoes. All safety shoe purchases must receive prior approval from the employee's immediate supervisor. The employee shall provide the full cost of safety prescription glasses. ARTICLE XIX RECOVERY AND REHABILITATION PROGRAM Section 1.Voluntary Referral Service. The City will provide where possible a voluntary referral service for employees with personal problems. Employees who suspect they may have a work problem even in the early stages are encouraged to seek treatment or counseling. All such 24 I WCONILMED BY "-JORNI MICROCAB J % CEDAR RAPIDS • DES MDIRES I requests and/or referrals in Section 3 for service will be treated in a confidential manner. Every attempt will be made to assist employees in obtaining needed services if they voluntarily request such assistance. Section 2.Problem Drinking. In the interest of providing efficient services to the public the City recognizes that employee alcoholism can and should be treated. Educational materials on problem drinking may be requested from the Human Relations office. All bargaining unit employees are eligible for treatment and rehabilitation for alcoholism or problem drinking through the City's referral service and other available Community resources. Alcoholism as an illness is not a cause for discipline and every attempt will be made by the City and the Union to assist employees with drinking problems to obtain needed assistance. Rehabilitation assistance will be offered, but if job performance is not raised to an acceptable level disciplinary action will be taken. Section 3.Procedure. Supervisors who identify work problems or stewards who identify personal problems may refer employees to the Human Relations office for assistance in obtaining educational and rehabilitation services for alcoholism or other personal problems which influence performance. Nothing in this section relieves employees of responsibility for their conduct on the job. ARTICLE XX GRIEVANCE PROCEDURE Section ].Definitions. The word "grievance" wherever used in this Agreement shall mean any dispute between the City and the Union or any employee with regard to the meaning, application, or violation of any of the terms and provisions of this Agreement. The word "working day" shall be defined as any day except Saturday and Sunday for purposes of this section. Section 2.Representation. An employee who is a member of the bargaining unit covered by this Agreement shall have the right to be represented by a steward at any grievance hearing or at any step of the grievance procedure, if he/she chooses. Employees are also entitled to representation by a steward at disciplinary conferences. Stewards will not attend other conferences between supervisors and employees except with the supervisor's approval. The Union will certify the names and addresses of the designated stewards to the City Human Relations Director. The City will compensate not more than one employee steward for the investigation of a grievance. If a second City employee has a special office in the Union handling grievances, that employee may request released time from his/her supervisor, and permission to work on the grievance will not be unreasonably withheld, but the City will not provide compensation for time spent. Any stewards who are City employees shall be released from work for not more than two (2) hours in one work week to work on grievance resolution. The employee will obtain permission from the immediate supervisor before investigating the grievance, but such permission will not be unreasonably withheld. Released time under this section is limited to grievance resolution. 25 I 1 ' MICROFIL14ED DY 1. DORM MICR40LAS 1 CEDAR RAPIDS • DES MOINES W Supervisors and stewards agree to handle discipline and grievances with discretion. Section 3.Limitations. Unless a grievance is appealed as hereinafter provided, it shall have no further validity or effect. Time limits may be extended by mutual agreement of the parties. Any monetary award or compensation arising out of the resolution of a grievance is limited to the period of time sixty (60) days prior to the filing of the grievance regardless of the length of the practice giving rise to the grievance or the employee's lack of knowledge thereof. Section 4.Procedures. A grievance that may arise shall be processed and settled in the following manner: A. Step 1. The grievance shall be presented orally for discussion between the employee grievant, the steward if the employee chooses to - be represented by a steward, and the employee's immediate supervisor within five (5) working days after the knowledge of the event giving rise to the grievance. The date of the oral presentation of the grievance shall be certified in writing. The supervisor shall deliver the answer verbally to the aggrieved employee or steward within five (5) working days after the Step 1 conference. If no response is received from the supervisor within five (5) working days the grievance will be processed pursuant to Step 2. B. Step 2. If the grievance is not resolved by Step 1, the aggrieved employee or his/her steward (if applicable) shall, within five (5) working days following completion of Step 1, present three (3) written copies of such grievance signed by the aggrieved person, two (2) to be filed with the Department Director or designated representative and one (1) to be filed with the Union. For Library employees the grievance must be filed at this Step with the Library director or designee. The written grievance shall contain a statement from the employee of the facts and section of this Agreement grieved and specifying what relief or remedy is desired. The grievant and steward shall include on the written grievance their names and the addresses to which they wish a response to be sent. The grievant, steward and department director shall meet in an attempt to resolve the grievance. The Department Director or Library Director shall, within a period of five (5) working days investigate and document the grievance and issue a decision in writing thereon to grievants and steward, if applicable. C. Std. A grievance not resolved by Step 2 shall be submitted to the City Manager or his/her designee within ten (10) working days of the date of receipt of the written decision referred to in Step 2. A meeting between the parties may be held if requested in writing. The City Manager will investigate and respond to the grievant and steward within ten (10) working days. ). Arbitration. Grievances not resolved at Step 3 of the Grievance Procedure may be. submitted to a third party for arbitration. A request for arbitration must be submitted by written notice to the 26 141CROFILMED DY "JORM MICR46LAB 1 CEDAR RAPIDS • DES MOINES Rl M1 other party within ten (10) working days following receipt of the City Manager's decision at Step 3. Copies of any such request will be furnished to the City and to the Union. The cost of arbitration and recording the same shall be divided equally between the parties to this Agreement. The cost of a certified court report, if requested by the arbitrator, shall be divided equally between the parties. Each party will pay for the cost of its own case preparation and for expenses of witnesses. The arbitration proceeding shall be conducted by an arbitrator to be selected by the City and the Union within five (5) working days after notice has been given. If the parties fail to select an arbitrator, a request by either or both parties shall be made to the Federal Mediation and Conciliation Service to provide a panel of five (5) prospective arbitrators. Both the City and the Union shall have the right to strike two names from the panel. The party giving notice for arbitration shall strike the first name; the other party shall then strike one (1) name. The process will be repeated and the remaining person shall be the arbitrator. The arbitrator shall have the power to interpret, apply, and enforce this written Agreement but shall have no power to add to, subtract from, or modify the terms thereof. The rules of evidence and the nature of conduct required during the arbitration hearing shall be in accordance with all state and federal legislation, applicable rules and regulations. The decision of the arbitrator shall be issued within thirty (30) days after conclusion of the hearing and shall be final and binding upon the parties. Theparties of the grievance, their witnesses and representatives shall have the right to be present at the grievance arbitration in addition .to the arbitrator. Other persons may be present at arbitration hearings as the parties may mutually agree. Either party shall have the right to record the evidence presented at the arbitration hearing. Arbitration hearings shall be closed to the public and evidence taken shall not be revealed to any third party until such time as the decision of the arbitrator is made unless parties agree otherwise. Section 5.Labor-Management Committee. The Labor -Management Committee shall consist of the persons designated by the Union and the City. Not more than four (4) bargaining unit employees may be excused to attend meetings held during working hours. Representatives or agents of the parties may be present at grievance committee meetings. Meetings shall be no longer than two (2) hours in length unless extended by mutual agreement and shall be scheduled to alternate between the working hours and non -working hours of the labor members. The function of the Labor -Management Committee shall be to meet and confer monthly with the City during the life of the contract for the purpose of adjusting pending grievances and to discuss procedures for avoiding future grievances (including safety matters) provided that: No topics will come before the Labor -Management Committee which are proper subjects for negotiations (e.g., new demands, changed circumstances, requests for new language, etc.); and 27 141CRorlu4cD BY �JORM MIC RIi•l-AB i i CEDAR RAPIDS • DCS MOINES low f b. Every agenda item will be investigated before the meeting with the appropriate Department Director or designee. (Public Works -- Division Heads). ARTICLE XXI PAY PLAN Section 1. Classification Plan. The classification plan for bargaining unit employees is attached to this Agreement (See Appendix A). The pay plan in effect on June 30, 1983, shall be adjusted upward by six percent (6%) effective July 1, 1983. The resulting pay plan shall be further adjusted upward by four percent (4%) effective July 1, 1984. The effective date of compensation adjustments applicable to any fiscal year will be the first day of the pay period which begins between the dates of June 24 and July 7, inclusive. Effective dates over the next ten years, for example, are as follows: 1983 July 2 1986 June 28 1990 July 7 1984 June 30 1987 June 27 1991 July 6 1985 June 29 1988 June 25 1992 July 4 1989 June 24 Section 2. Merit Plan. The pay plan is based on performance evaluations and merit. The City will justify the denial of merit increases following the employee's eligibility date. An employee who does not receive a merit increase on his/her eligibility date may file a Step 2 grievance. Section 3.Pay Plan. Each range of the pay classification plan will contain six (6) steps (A F). Employees at Step A are eligible for review and an increase to Step 8 after six (6) months. Step A will be determined by the City unilaterally based on market information and other factors related to the particular job title for which the wage is being set. Employees on Steps B-E are eligible for review and an increase to the next step annually. Employees on Step F or those who are outside of the range are not eligible for step increases. This section will not operate to adversely affect any employee hired prior to Council ratification of the Agreement. Section 4. Equipment Mechanics Stipend. Each of the equipment division employees who is required to provide a complete set of mechanics tools will receive fifty dollars ($50.00) on or before July 15 of each of the contract years of this Agreement. Section 5. Longevity Pay. Permanent employees who have completed the required number of years of continuous service with the City by December 1 shall receive longevity pay on a separate check on the last payday in November in accordance with this schedule: 28 p MICROFILMED BY 1. DORM MICRbLAB 1 CEDAR RAPIDS • DES MOINES � I W J YEARS COMPLETED ON DECEMBER I AMOUNT 5 years $ 200.00 10 years 275.00 15 years 375.00 20 years 475.00 Employees who terminate will receive a prorata share of the longevity payment reflected in their final check. The proration will be based on the nearest whole month of the year. ARTICLE XXII AUTHORIZED REPRESENTATION, ENTIRE AGREEMENT AND WAIVER All negotiations or bargaining with respect to the terms and con- ditions of this Agreement shall be conducted by authorized represen- tatives of the Union and the City. Agreements reached as a result of such negotiations shall become effective only when signed by the authorized representatives of the parties. This Agreement supersedes and cancels all previous agreements and practices between the Employer and the Union and constitutes the entire Agreement between the parties and concludes collective bargaining for its duration. All parties to this Agreement waive each and every right to negotiate to which they would otherwise be entitled under the laws of the State of Iowa. ARTICLE XXIII GENERAL CONDITIONS Section 1. This agreement shall be construed under the laws of Iowa. Section 2. The City agrees to meet and confer at reasonable times with the Union on mandatory items to the fullest extent required by law and to provide to the Union a copy of the City Personnel Rules and Regulations and any amendments as adopted by Council. Comments on rules and the need for revisions in rules and regulations may be discussed by the Labor - Management Committee but any new negotiations on mandatory items or other items will be conducted only by authorized teams in compliance with this complete Agreement. Section 3. The City and the Union agree they will not act to discriminate because of race, creed, color, sex, age, nationality, or political affiliation unless the reason for the discrimination is job- related or otherwise allowed by law. 29 1 1 1 I I. -JORM MICR OLI % CEDAR HAVI05 •DES t4018E5 � .J ARTICLE XXIV DURATION OF AGREEMENT This agreement shall be in effect between July 1, 1983, and June 30, 1985. Furthermore, this contract shall continue from year to year subsequent to June 30, 1985, unless written notice to change or modify it is served by either party to the other prior to August 15 of the year preceding the expiration date of this agreement or any extension thereof. ARTICLE XXV SAVINGS CLAUSE Should any Article, Section, or any portion thereof of this Agreement be held unlawful and unenforceable by operation of law or by any tribunal of competent jurisdiction, such decision shall apply only to the specific Article, Section or portion thereof declared null and void in the decision and the remainder of this Agreement shall remain in full force and effect. Neither party shall be required as a result of their Agreement with each other to conduct themselves in a manner which would cause them to neglect their duties under law or to engage in activities in violation of the law. If replacement provisions are deemed necessary by the Union or Management they shall be negotiated immediately. 30 i 111CRor ILlIED BY JORM MICRdLAB- CEDAR RAPIDS • DES M014ES IF-" �l ^ f 1 i i i J CITY OF IOWA CITY APPENDIX "A" CLASSIFICATION PLAN JULY 1, 1982 01 - Maintenance Worker I (Transit, Recreation, Gov't Bldg., Parking Systems) - Parking Cashier - Clerk/Typist (Switchboard) 02 - Maintenance Worker I (Streets, Landfill) - Water Meter Reader - Clerk/Typist (Leased Housing, HIS) - Account Clerk (Accounting) - Library Clerk 03 - Maintenance Worker I (Water) - Parking Enforcement Attd. - Clerk/Typist (Treasury) - Sr. Clerk/Typist (Sr. Center, PPO, Purchasing) - Ouplicating Machine Operator - Maintenance Worker II (Cemetery) j 04 - Maintenance Worker I (Refuse) - Maintenance Worker II (Streets, Recreation, Parks, Pollution Control, Parking Systems, Traffic Engineering) - Clerk/Typist (Police Records) - Police Desk Clerk - Sr. Clerk/Typist (Pollution Control, Streets, Recreation) - Account Clerk (Treasury, Transit) - Mass Transportation Operator - Sr. Library Clerk 05 - Maintenance Worker II (Senior Center, Traffic Eng. Signs, Transit, Water Service, Water Meter Repair) - Maintenance Worker III (Parts Clerk, Equipment) - Sr. Clerk/Typist (Treasury, Police Records) -Sr. Account Clerk (Accounting) j 06 - Library Assistant I - Asst. TPO Pollution Control - Maintenance Worker III (Library) - Sr. Account Clerk (Treasury Utilities, Treasury Banking, Parks & Rec) - Police Dispatcher - Tech. Asst. PPD - Animal Control Officer - Housing Management Aide 31 Ir i 141CROEILMED BY �•....� 1. _DORM ""MICR6LA6' -! L CEDAR RAPIDS • DES MOINES f 07 - Maintenance Worker II (Streets Mudjacking, Refuse) - Maintenance Worker III (Parking Systems Meters, Water Office, Cemetery, CBD) - Asst. TPO Water - Sr. Eng. Tech (Traffic Eng.) - Library Assistant II - Mechanic I - Engineering Tech. O8 - Maintenance Worker III (Traffic Eng., Landfill, Parks) - Sr. Engineering Tech. (Office, Engineering) - Library Assistant III - Buyer 09 - Maintenance Worker III (Poll. Control Collection, Streets, Parking Systems Elec - Sr. Maintenance Worker (Parks Mowing) - Electrician - TPO Water - Graphics Technician - Transit Operations Assistant - Construction Inspector - Mechanic II 10 - Maintenance Worker III (Water) - Sr. Maintenance Worker (Streets) - TPO Pollution Control - Housing Specialist - Housing Inspector - Librarian I 11 - Maintenance Worker III (Poll. Control Plant) - Sr. Maintenance Worker (Parks Construction, Recreation) - Electronics Technician - Building Inspector - Chemist 12 - Rehab. Officer 13 - Sr. TPO Water - Sr. Construction Inspector - Rec. Program Supervisor - Librarian II - Sr. Engineering Tech Survey - Sr. Mechanic 14 - Sr. Maintenance Worker (Landfill, Water Distribution, Pollution Control, Cemetery) - Shop Supervisor - Associate Planner - Human Services Coordinator - Senior Librarian - Forester/Horticulturalist - Civil Engineer 15 - Sr. Maintenance Worker (Water Cust. Service) - Broadband Tele. Spec. 32 i 141CROFILMED BY 1 -JORMMICR6CA9- CEDAR RAPIDS • DES MOVIES I fle') THE AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES, LOCAL j#183 BY: \' PRESIDENT . A BY: T M MEMBERS CITY OF IOWA CITY, IOWA BY: MA" C. MAYOR ATTEST: %1%io� YC pati+% CITY CLERK LIBRARY BOARD OF IOWA CITY, IOWA ffi i d� RESOLUTION NO. 83-133 RESOLUTION ESTABLISHING THE DEPOSIT FEE FOR CITY OF IOWA CITY i WATER/SEWER/REFUSE SERVICE CUSTOMERS. WHEREAS, the deposit fee for the City of Iowa City water/sewer/refuse service customers is necessary to reduce the dollar amount uncollectible i on final bills, and WHEREAS, the current deposit fee was based on the average bi-monthly billings for residential customers ($25) and the average monthly billing for commercial customers, and - --. WHEREAS, rate increases effective since the current deposit fee was established in 1978 have increased the monthly billing amount by an jj average of 30 percent, and I WHEREAS, the deposit should be sufficient to cover not only the average I billing, but also the service charges accrued during the 45 day collection period after the regular billing is sent and before a final bill is { rendered, NOW, THEREFORE, BE IT SO RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, that: The Director of Finance is hereby authorized to set the deposit fee + at $50 for each new residential customer and at an amount based on I the estimated two month billing amount for each commercial customer. It was moved by Balmer and seconded by McDonald the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Balmer x Dickson x Erdahl x Lynch x McDonald x Neuhauser x Perret Passed and approved this 10th day of May 1983. wU-• 1�. ATTEST: 7i sn., ) Recefvod A Approved C11Y CLERK By Tho Legal uopatArzent 417 I, 1 MICRorILMED BY �1 -, —JORM -'MIC R#CA B` L ! CEDAR RAPIDS • DES MOVIES I I City of Iowa Cif MEMORANDUM Date: May 3, 1983 To: City Council From: Rosemary Vitosh, Director of Finance Q ri Re: Utility Account Deposit For some time, City staff has been working with the Greater Iowa City Apartment Association reviewing utility billing and collection procedures. Although we have made some progress, we are not yet ready to report back to the Council on all items. However, one item, upon which there is total agreement, is the need to increase the amount of the deposit and the holding period of that deposit. i The City currently requires a $25 deposit on all new accounts and holds that deposit i for a minimum of one year. The amount of $25 was set back in 1978. Staff now recommends that the City increase the deposit amount to $50 and hold the deposit for a three year period. This should alleviate the problem of unpaid accounts since a larger deposit which is held for a longer time would make it more likely that a sufficient deposit was available to cover any unpaid bills. This would also decrease the property owner's liability for any unpaid bills left by former tenants. j The amount of $50, for residential customers, was selected as that is the t approximate average amount due for service through the date of shutoff for non- payment of a bill. It includes both the billing amount and the service charges accrued during the forty-five day collection period after the regular billing is I sent and before shutoff occurs. This amount is closer to the actual amount owed for services through the shutoff date which is why it minimizes losses on final bills. i Deposits charged by other cities surveyed ranged from $10 to $50. The telephone company deposits vary from customer to customer and range from $20 to $400. Iowa - Illinois Gas & Electric does not require a deposit unless a customer's account is i frequently delinquent and then the deposit amount is set at an amount equivalent to j two months' billings. (! It will be advantageous to approve these changes to the utility deposits before the large number of account changes occur later this month in conjunction with the closing of the University's spring semester. I � Items still being reviewed include: 1. The transfer of unpaid tenant bills to the property owner's personal residence 1 account. 2. The filing of liens for unpaid tenant bills. 3. Use of a collection agency to collect unpaid tenant bills. 4. Establishment of advanced payments for service instead of charging deposits. 1 5. Refusal to provide water service to a new tenant, when the old tenant's account i1 is delinquent and is into the shutoff procedure, until the unpaid bill has been paid in full. We anticipate reporting back to Council in the near future on the results of the review. ffl i MICROFILMED DY i 1 --JORM MICROLAB- CEDAR RAPIDS • DES MOINES ' I RESOLUTION NO. 83-134 RESOLUTION ESTABLISHING A LANDFILL USE FEE AND A RESIDENTIAL SOLID WASTE COLLECTION FEE. WHEREAS, Resolution No. 82-196 established a landfill use fee and a residential solid waste collection, and, WHEREAS, operating costs at the Iowa City sanitary landfill now exceed the revenue generated by the use fee, and, WHEREAS, the City Council during its FY84 budget deliberations approved an increase in the residential solid waste collection fee. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The use fee for the Iowa City sanitary landfill shall be $7.50 per ton of solid waste with a minimum charge of $1.00. This fee shall become effective July 1, 1983. i- 2. The residential solid waste collection fee shall be $3.50 per month for each dwelling unit, and $1.75 per month for each rooming unit. This fee shall be effective with the water/sewer/refuse billings that go out beginning July 27, 1983. It was moved by Erdahl and seconded by Perret the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: Balmer _ Dickson _ Erdahl _ Lynch _ McDonald _ Neuhauser Perret Passed and approved this 10th day of May , 1983. ATTEST: ,i CITY CLERK 1 r, IIICROFILI4ED BY l - JORM-MICR6L AB - � CEDAR RAPIDS • DES 140IAES I Rzn-- vad c. Approved By"Tho Legal Denartmont J / I RESOLUTION NAMING DEPOSITORIES RESOLUTION 83-135 / Iowa Official Form No, 697 Section 453.2 of the Code BE IT RESOLVED by the __ Cl tV Oto 11 of (insert h board o/ supero tors, townshlp Uutteas, board of school directors, city council, or other povsrnln9 body) City of Iowa City ;n Johnson Ilnsert Aare coumy, townshlp, school district, city, or other polltJ mbdlvi,lon) County, Iowa: That we do hereby designate - the following named banks to be depositories of theCl tY Of Iowa City (insert here county, township, school district, city, or other political subdivision) funds in amounts not to exceed the amount named opposite each of said designated depositories and the f.itV TrPacurar is hercb�• authorized to deposit (insart here county reasurer, township clerk, school district treasurer, city treasurer, or other legal c stodlan) the 77 tV Of IOwd C7 ty funds in amounts not m exceed in theaggregate [hc (Insert here county, township, school dhlrlcq city, or other polltical 3ubdlvltion) amounts named for said banks as follows, to -wit. NAME OF DEPOSITORY Maximum Deposit Maxie Deposit LOCATION in effect under prior under this resolution resolution First National Bank 204 E. Washington (s_ 8,000,000 ) s _$•000,000 Hawkeye State Bank 229 S. Dubuque (s 8,000,000 ) s 8�p00.00p Iowa State Bank & Trust 102 S. Clinton (s 8,000,000 ) s 8,-QQ0,000 Hills Bank Highway 6p (s ) s 8,000,000 Is ) s g ) s i (s ) s I • I (S ) s (s ) 5 The vote on the resolution is as follows: AYES: NAYS: Neuhauser, Perret, Balmer, Dickson, None Erdahl, Lynch, McDonald i j i i I ' Dated at 10th Iowa City Iowa, this May 83 .--------. day of—`—�---------__, 19 __ SEALl- AbllhAIfAll Mary C Neuhauser, Mayor Mai RO�°i�w�rk NOTE: The foregoing resolution should be certified In duplicate to the Treasurer of State, after approved by hint, his findings will be endorsed nu one copy, which will be returned to the proper officer for his files. Section 453.1 Drporftr hn,geneal, All funds pital commission; for a school corporation, by section 524,103. held in the hands es the following ban or the board of school directors; provided, how. Section 453,3 lncow,r .... iliwnally pots• institutions shall be deposited in banks as are ever, that the treasurer of state and the sera. Whiled. The maxintprn Amount so permitted to fust approved by the appropriate governing surer of each political subdivision shall invest he deposited in a nanai bank shall not be im body as indicated For the treasurer of state, all funds not needed for current operating ex• creased except will, the approval of else trea• by the executive council; for the county rea. ppenses In time certificates of deposit in banks surer of state. surer, recorder, auditor, sheriff, townshlp clerk, Ilsmd as approved depositories pursuant to this Section 454.6 Duty of trrn:errrr, It shill be deck of the district court, and judicial Ilia is. chapter or in investments permuted by section the duty of all school treasurers, city tied. trate, by the board of supervisors; (or the city 452.10. The list of public depositories and the users, or Other financial officers designated by treasurer, by the city council; for the county amounts severally deposited dnrrrin %lull be a the city council, and township clerla of the mblic hospital or merged area hmpial, 6y the mater of peblie record. The term 'bank" coumy to keep on pile will, elm county arca• board o(hospial trustees; for a memorial hos mcam a bank or a private bank, as defined in surer a lilt of such deposirnrirs. re, qu 544, ts-, :1011 f,.c: (• .. I". 1,"I:0!Sll'rCnt I l4IC111IU4E0 BY j DORM --MIC R41LA6` CEDAR RAPIDS •DES M019ES C )� N R Iowa Cit I y, owa, May 10, 1983. The City Council of Iowa City, Iowa, met on the above date in the Council Chambers, Civic Center, 410 Washington Street, in Iowa City, Iowa, at 7:30 o'clock p•M•, in open regular session, pursuant to law and the rules of said Council. The meeting was called to order by Mary C• Neuhauser, Mayor, presiding, and on roll call the following Council Members were present: Balmer, (Dickson - 7:38 P.M.), Erdahl, Lynch, McDonald, Neuhauser, Perret Absent: None AHLERS, COONEY. DORWEILER, HAYNI€6 SMITH, LAWYERS, DES MOINES, IOWA MICROFILMED BY 1.. _ _ _� .._.( 'DORM--MICRbC4B�- I CEDAR RAPIDS DES MDINES Y/ / �J Matters were discussed relative to final authorization and issuance of $225,000 in aggregate principal amount of the City's Industrial Development Revenue Bonds (Gene C. Kroeger Project) Series 1983. Following a report on the proposed Project by representatives of said Company and a discussion of the Bond issue, Council Member Erdahl proposed the following Resolution and moved its adoption. Council Member Dickson seconded the motion to adopt. After due consideration of said motion, the roll was called and the Resolution adopted by the following vote: AYES: Perret, Balmer, Dickson, Erdahl, Lynch, McDonald. Neuhauser. NAYS: None The Resolution was thereupon signed by the Mayor and in evidence of her approval, was attested by the City Clerk, and was declared to be effective. The Resolution is as follows: r -2- A HLERS. GOONEY. DORWEILER. HAYN IEl5MITH. LAWYERS, DEB MOINES. IOWA 1 IIICROFIL14ED BY f )" 'JORM-MICRL-A B-- ) i CEDAR RAPIDS DES I4DI YES 0?fZ i , RESOLUTION NO. 83-136 RESOLUTION AUTHORIZING THE ISSUANCE OF $225,000 IN AGGREGATE PRINCIPAL AMOUNT OF THE CITY OF IOWA CITY, IOWA, INDUSTRIAL DEVELOPMENT REVENUE BONDS (GENE C. KROEGER PROJECT) SERIES 1983, WITH THE PROCEEDS FROM THE SALE OF THE BONDS TO BE LOANED TO GENE C. KROEGER, AN INDIVIDUAL, FOR THE PURPOSE OF DEFRAYING ALL OR A PORTION OF THE COST OF THE ACQUISITION, CONSTRUCTION, IMPROVING AND EOUIPPING OF A COMMERCIAI. ENTERPRISE CONSISTING OF A COMMERCIAL OFFICE BUILDING; THE EXECUTION AND DELIVERY OF A BOND PURCHASE AGREEMENT AND ASSIGNMENT TO SECURE SAID BONDS; THE EXECUTION AND DELIVERY OF A LOAN AGREEMENT BETWEEN THE CITY AND GENE C. KROEGER; THE ASSIGNMENT BY THE CITY TO THE ORIGINAL PURCHASER OF THE RIGHTS AND INTEREST OF THE CITY IN AND TO SAID LOAN AGREEMENT; THE SALE OF SAID BONDS; AND RELATED MATTERS. j WHEREAS, the City of Iowa City, Iowa, a municipal corporation duly organized and existing under and by virtue of the Constitution and laws of the State of Iowa (the "City") proposes to issue its Industrial Development Revenue Bonds (Gene C. Kroeger Project) Series 1983, in the aggregate princi- pal amount of $225,000 (the "Bonds") with the proceeds from the sale of the Bonds to be loaned by the City to Gene C. Kroeger, an individual (the "Company"), for the purpose of defraying all or a portion of the cost of the acquisition, construction, improving and equipping of a commercial enterprise consisting of a commercial office building (the "Project"), with the financing of the Project to be undertaken in accordance with the provisions of Chapter 419 of the Code of Iowa (the "Act"); and WHEREAS, the City Council of the City has determined the Project is located within the area of and is consistent with and authorized by the Neighborhood Development Plan (the "Urban Renewal Plan") and there is a public need in the City and the surrounding environs for implementation of said Urban Renewal Plan, which will promote urban renewal, rehabilitation and redevelopment of the City, will eliminate blighted areas within the City and will promote employment opportunities for residents of the City and the surrounding area; and WHEREAS, the Bonds are to be issued pursuant to provisions of this Resolution and a Bond Purchase Agreement and Assignment (the "Bond Purchase Agreement") dated as of April 1, 1983, between the City and Iowa State Rank & Trust Company, Iowa City, Iowa, as the Original Purchaser thereunder (the "Original Purchaser") and; AHLERS. COONEY. DORWEILER. HAYNIE 6 sM ITH. LAWYERS. DES MOINES. IOWA YyX 1 ( i 141CROEILI4ED BY -., --JORM-'MICRI6LAB- -) CEDAR RAI -IDS • DES 14019ES i r � II WHEREAS, the proceeds from the sale of the Bonds are to be loaned by the City to the Company pursuant to provisions of a Loan Agreement (the "Loan Agreement") dated as of April 1, 1983, between the City and the Company; and WHEREAS, the rights and interest of the City in and to the Loan Agreement will be assigned by the City to the Original Purchaser pursuant to the Bond Purchase Agreement; and WHEREAS, pursuant to published notice of intention this City Council has conducted a public hearing, as required by Section 419.9 of the Act, and this City Council has deemed it to be in the best interests of the City that the Bonds be issued as proposed; and WHEREAS, pursuant to the Bond Purchase Agreement the City has arranged for the sale of the Bonds to the Original Purchaser of the Bonds; and WHEREAS, there has been presented to this meeting the following documents, which the City proposes to enter into: 1. The form of Loan Agreement, between the City and I Company; I 2. The form of Bond Purchase Agreement; Ii 3. The form of an Inducement and Indemnity Letter to be dated May 10, 1983 (the "Inducement Letter"), from the Company, ! and C,ene C. Kroeger and Lynn M. Kroeger, as the Guarantors under that certain Guaranty Ageeement dated as of April 1, 1983, between the Guarantors and the Original Purchaser, to the City and the Original Purchaser; and 4. The form of the Bonds, as set forth in the Bond Purchase Agreement. WHEREAS, it appears that each of the instruments above referred to, which are now before each of the Council Members of the City Council, is in appropriate form and is an appro- priate instrument for the purposes intended; NOW, THEREFORE, Be It Resolved by the City Council of the City of Iowa City, Iowa, as follows: Section 1. That the City defray all or a portion of the cost of the acquisition, construction, improving and equipping of a commercial enterprise consisting of a commercial office building (the "Project") by issuing the Bonds and loaning the proceeds of the sale of the Bonds to Company, which Project is consistent with and located within the area of the City's Neighborhood Development Plan adopted by the City pursuant to Chapter 403 of the Code of Iowa; and -4- AHLEIIS. GOONEY. DORWEILE". HAYNIE& SMITH. LAWYERS. DES MOINES. IOWA r y I_ 1 141CROf IL14ED BY L j --DORM MIC R(CAB CEDAR RANDS • DES1401? I �I I i Section 2. That in order to defray the cost of the Project, the issuance of the Bonds in the aggregate principal amount of 5225,000, maturing on such dates, in such amounts and bearing rates of interest as set forth in the Bond Purchase Agreement, in substantially the form and content set forth in the Bond Purchase Agreement now before this meeting, subject to appropriate insertion and revision in order to comply with pro- visions of the Bond Purchase Agreement, be and the same hereby is in all respects authorized, approved and confirmed, and the form and content of the Bonds set forth in the Bond purchase Agreement now before this meeting be and the same hereby are in all respects authorized, approved and confirmed, and the Mayor and the City Clerk be and they hereby are authorized, empowered and directed to execute, whether by manual or facsimile signa- tures, impress the official seal of the City (or cause to have printed a facsimile thereof) thereon and deliver for and on behalf of the City the Bonds to the Original Purchaser, and the provisions of the Bond Purchase Agreement with respect to the Bonds (including, without limitation, the maturity dates, rates of interest and redemption provisions) be and the same hereby are authorized, approved and confirmed and are incorporated herein by reference. Section 3. That the City loan to Company the proceeds from the sale of the Bonds pursuant to the Loan Agreement, which provides for repayment by Company of such loan in an amount equal to principal of, premium, if any, and interest on the Bonds when and as due, and the form and content of the Loan Agreement, the provisions of which are incorporated herein by reference, be and the same hereby are in all respects author- ized, approved and confirmed and the Mayor and the City Clerk be and they hereby are authorized, empowered and directed to execute, attest, seal and deliver the Loan Agreement prior to or simultaneously with the issuance of the Bonds for and on behalf of the City, including necessary counterparts in substantially the form and content now before this meeting but with such changes, modifications, additions or deletions therein as shall to them seem necessary, desirable or appro- priate, their execution thereof to constitute conclusive evi- dence of their approval of any and all changes, modifications, additions or deletions therein from the form and content of the Loan Agreement now before this meeting, and that from and after the execution and delivery of the Loan Agreement, the Mayor and the City Clerk are hereby authorized, empowered and directed to do all such acts and things and to execute all such documents as may be necessary to carry out and comply with the provisions of the Loan Agreement as executed. AHLERS. COONEY. DORWEILER. HAYNT&MMITH. LAWYERS. DEB MOINES. IOWA 1 MICROTILI.IED BY -JORM MICR6LA0" , 1 CEDAR RAPIDS - DES 14014ES I J VIMI � 1 r I Section 4. That Iowa State Bank & Trust Company, Iowa City, Iowa, is hereby appointed agent and depository for the City (solely for purposes of the Bonds and related matters) under the Bond Purchase Agreement, and the form and content of the Bond Purchase Agreement, the provisions of which are incorporated herein by reference, and the assignment of the City's rights and interest in and to the Loan Agreement (with certain exceptions as stated in the Bond Purchase Agreement), be and the same hereby are in all respects authorized, approved and confirmed, and the Mayor and the City Clerk be and they hereby are authorized, empowered and directed to execute, attest, seal and deliver the Bond Purchase Agreement for and on behalf of the City to the original Purchaser for the security of the Bonds and the interest thereon, including necessary counterparts in substantially the form and content now before this meeting but with such changes, modifications, additions and deletions therein as shall to them seem necessary, desirable or appropriate, their execution thereof to constitute conclusive evidence of their approval of any and all changes, i modifications, additions or deletions therein from the form and content of the Bond Purchase Agreement now before this meeting, and that from and after the execution and delivery of the Bond Purchase Agreement, the Mayor and the City Clerk are hereby authorized, empowered, and directed to do all such acts and things and to execute all such documents as may be necessary to carry out and comply with the provisions of the Bond Purchase Agreement. Section 5. That the sale of the Bonds to the Original Purchaser at the purchase price of 1008 of the par value thereof, subject to the terms and conditions set forth in the Bond Purchase Agreement, is hereby authorized, approved and confirmed. Section 6. That the form and content of the Inducement Letter be and the same hereby are authorized, approved and con- firmed and the Mayor be, and he hereby is, authorized, empowered and directed to accept the Inducement Letter for and on behalf of the City by execution thereof, including necessary counterparts in the form and content now before this meeting, and that from and after the execution and delivery of the Inducement Letter, the Mayor and the City Clerk are hereby authorized, empowered and directed to do all such acts and things and to execute all such documents as may be necessary to carry out and comply with the provisions of the Inducement Letter as executed. Section 7. That the Mayor and the City Clerk of the City be and they hereby are authorized to execute and deliver for and on behalf of the City any and all additional certificates, documents, opinions or other papers and perform all other acts (including without limitation the filing of any financing AHLERS. COONEY. DORWEILCR. HAywr6r'MITH. LAWYERS. DES MOINES, IOWA 1 i MICROFIL14ED BY i '-JORM`MICRdLA13 L � CEDAR RAPIDS •DES S101YCS .1 statements or any other documents to create and maintain a security interest on the properties and revenues pledged or assigned under the Bond Purchase Agreement and the Loan Agreement and the execution of all closing documents as may be required by Messrs. Ahlers, Cooney, Dorweiler, Haynie & Smith, as Bond Counsel, and the acceptance of any documentation evi- dencing indemnification of the City by Company and Guarantors in connection with the transactions contemplated hereby) as they may deem necessary or appropriate in order to implement and carry out the intent and purposes of this Resolution. Section 8. That the Loan Agreement requires Company in each year to pay amounts as Loan Payments sufficient to pay the principal of, premium, if any, and interest on the Bonds when and as due, and the payment of such amounts by Company to the Original Purchaser pursuant to the Loan Agreement is hereby authorized, approved and confirmed. Section 9. That the Bonds are limited obligations of the City, payable solely out of the Loan Payments required to be paid by Company pursuant to and in accordance with provisions of the Loan Agreement and as provided in the Bond Purchase Agreement, and are secured pursuant to and in accordance with provisions of the Bond Purchase Agreement. The Bonds and interest thereon shall never constitute an indebtedness of the City, within the meaning of any state constitutional provision or statutory limitation, and shall not give rise to a pecuniary liability of the City or a charge against its general credit or taxing powers. Section 10. That the provisions of this Resolution are hereby declared to be separable and if any section, phrase or provision shall for any reason be declared to be invalid, such declaration shall not affect the validity of the remainder of the sections, phrases or provisions. Section 11. All Resolutions and Orders or parts thereof in conflict herewith are, to the extent of such conflict, hereby repealed and this Resolution shall be in full force and effect immediately upon its adoption. Adopted and approved this 10th day of May, 1983. City of Iowa City, Iowa (Seal) Attest: '2� Marian K. Karr, City Clerk C- 4&& UAf, IIA G.I Mary CoNeuhauser, Mayor AHLERS. GOONEY. DORWEILER. HAYMF7o-SMITN. LAWYERS. DES MOINES. IOWA YIFY 1 141CRUIL14ED BY -JORM MICR6L"A9'- , _I CEDAR RAPIDS DES MOINES !� CLERK'S CERTIFICATE I, Marian K. Karr, being first duly sworn do hereby depose and certify that I am the duly appointed, qualified, and acting City Clerk of the City of Iowa City, in the County of Johnson, State of Iowa; that as such I have in my possession, or have access to, the complete corporate records of said City and of its Council and officers; that I have carefully compared the transcript hereto attached with the aforesaid corporate records; that said transcript hereto attached is a true, correct and complete copy of all the corporate records showing the action taken by the City Council of said City at a meeting open to the public on May 10, 1983, for the purpose of considering a Resolution authorizing the issuance of $225,000 aggregate principal amount of Industrial Development Revenue Bonds (Gene C. Kroeger Project) Series 1983, of the City of Iowa City, Iowa, the execution and delivery of a Bond Purchase Agreement to secure said Bonds, the execution and delivery of a Loan Agreement between the City and Gene C. Kroeger, the Assignment by the City of the rights and interest of the City in and to said Loan Agreement, the sale of said Bonds and related matters; that said proceedings remain in full force and effect and have not been amended or rescinded in any way; that said meeting and all action thereat was duly and publicly held, with members of the public in attendance, in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council (a copy of the face sheet of said agenda being attached hereto) pursuant to the local rules of the Council and the provisions of Chapter 28A, Iowa Code, and upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by said law. witness my hand and the Corporate Seal of said City hereto affixed this 10th day of May, 1983. (SEAL) State of Iowa County of Johnson Marian K. Karr, City Clerk SS.: Subscribed and sworn to before me this day, the date last above written. [�� Q� ��.Qil7t.�x.t/ 1� No, ary Public >n and for the (SEAL) State of Iowa AHLERS. COONEY. DORW FILER. HAYNIEE & SMITH. LAWYERS. DES MOINES. IOWA J I i 141CROFILIIED BY I )- JORM"-MICRf6LAB ) CEDAR RAPIDS - DES MOINES I 971Y J IJ (This Notice to be Posted) NOTICE AND CALL OF COUNCIL MEETING Governmental Body: The City Council of Iowa City, Iowa. �. fry w Date of Meeting: May 10, 1983 Time of Meeting: 7:30 P.M. r place of Meeting: Council Chambers Civic Center 410 East Washington Street Iowa City, Iowa PUBLIC NOTICE IS HEREBY GIVEN that the above-mentioned governmental body will meet at the date, time and place above set out. The tentative agenda for said meeting is as follows: 1. Resolution Authorizing the Issuance of $225,000 in Aggregate Principal Amount of the City of Iowa City, Iowa, Industrial Development Revenue Bonds (Gene C. Kroeger Project) Series 1983, With the Proceeds from the Sale of the Bonds to be Loaned to Gene C. Kroeger, an individual, for the Purpose of Defraying All or a Portion of the Cost of the Acquisition, Construction, Improving and Equipping of a Commercial Enterprise Consisting of a Commercial Office Building; the Execution and Delivery of• a Bond Purchase Agreement to Secure Said Bonds; the Execution and Delivery of a Loan Agreement Between the City and Gene C. Kroeger; the Assignment by the City to the Original Purchaser of the Rights and Interest of the City in and to Said Loan Agreement; the Sale of Said Bonds; and Related Matters. 2. Such additional matters as are set forth on the addi- tional 25 page(s) attached hereto (attach copy of agenda). This notice is given at the direction of the Mayor, pur- suant to Chapter 28A, Iowa Code, as amended, and the local rules of said governmental body. Mariin K. Karr, City Clerk of the City of Iowa City, Iowa AMLERS. COONEY. DORWEILER. HAYRIBBSMITN. LAWYERS. DEB MOINES. IOWA f� i 141CR0(ILRED BY -" JORM- MICR46LAE3 CEDAR RAPIDS • DES MOINES I JI Ahlers c APR 281983 coney, Donveiler, Haynie &Smith Paul F Ahlen. of Counsel LAWYERS lames Eyans Cooney Lance A Cop,ork Philip I Dorweiler Eli I Witt, Kenneth H Haynie David H Luginbill 300 LIBERTY BUILDING, SIXTH AND GRAND H. Richard Smith &talk W Seerman Robert L Allbee Edward N' Remsburg DES MOINES, IOWA 50309 lames L Krambeck Thomas E. Rermini lohn F McKinney, it • L W Rosetimok Richard W Hoffmann (515) 243-7611 Richard C. Sanli Randall H Slefani Edgar H Billle Elizabeth Cregg Kennedy Morris E Knopf Patricia I. Marlin April 27, 1983 TerryL Monson Wade Hauserlll I aKs• Rosemary Vitosh Director of Finance City of Iowa City Civic Center 410 E. Washington Iowa City, Iowa 52240 Re: $225,000 - City of Iowa City, Iowa Industrial Development Revenue Bonds (Gene C. Kroeger Project) Series 1983 P Dear Ms. Vitosh: � i Upon being advised by the City of Iowa City that there will not be a City Council meeting on May 3, we enclose revised proceedings for the above -referenced Bond issue in which the date of the Council meeting has been changed from May 3 to May 10. i We will plan on closing this issue as soon after the 10 May Council meeting I g as possible. I If the enclosed proceedings are satisfactory, we would appreciate your providing me with three completed copies at the Bond closing so that we can include them in the bound ! Bond transcripts. If you have an the enclosed proceedings, or any other mattersnrelatingntogthis proposed financing, please do not hesitate to contact us. Very truly yours, AHLERS, COONEY, DORWEILER, HAYNIE & SMITH By .• _ Thomas E. Stanberry TES:er Enclosures Cc: Mr. Robert W. Jansen Mr. Gene C. Kroeger Mr. Alan R. Neff 'FfY 1 - i MICROFILIIED DY --DORM -MICR6LA13 CEDAR RAPIDS a DES 1401YES I � ! I r VW j Iowa City, Iowa, May 10, 1983. The City Council of Iowa City, Iowa, met on the above date in the Council Chambers, Civic Center, 410 Washington Street, i. in Iowa City, Iowa, at 7:30 o'clock P.M., in open regular d session, pursuant to law and the rules of said Council. t The meeting was called to order by Mary C. Neuhauser, t Mayor, presiding, and on roll call the following Council r f Members were present: i Balmer, (Dickson - 7:38 P.M.), Erdahl, I Lynch, McDonald, Neuhauser, Perret E t Absent: None I i J ' t r AHLERS. COONEY. DORW EILER. HAYNIG 6 SMITH. LAWYERS. DEB MOINES, IOW A I MRROFILMED BY Il' - JORM--MICR46LAB` CEDAR RAPIDS • DES MOINES II� f'9s Matters were discussed relative to final authorization and issuance of $500,000 in aggregate principal amount of the City's.Industrial Development Revenue Bonds (The Williams Company Project) Series 1983. Following a report on the proposed Project by representatives of said Company and a discussion of the Bond issue, Council Member Erdahl proposed the following Resolution and moved its adoption. Council Member Perret seconded the motion to adopt. After due consideration of said motion, the roll was called and the Resolution adopted by the following vote: AYES: Dickson, Erdahl, Lynch, McDonald, Neuhauser, Perret, Balmer NAYS: None The Resolution was thereupon signed by the Mayor and in evidence of her approval, was attested by the City Clerk, and was declared to be effective. The Resolution is as follows: A HLERS, GOONEY. DORWEILER. HAYNIE2 SMITH. LAWYERS, DEB MOINES. IOWA IMICROFILIIED BY I_..-JORM._.MICR6L A9__ CEDAR RAPIDS DES MOINES X9.5 i i RESOLUTION NO. 83-137 RESOLUTION AUTHORIZING THE ISSUANCE OF $500,000 IN AGGREGATE PRINCIPAL AMOUNT OF THE CITY OF IOWA CITY, IOWA, INDUSTRIAL DEVELOPMENT REVENUE BONDS (THE WILLIAMS COMPANY PROJECT) SERIES 1983, WITH THE PROCEEDS FROM THE SALE OF THE BONDS TO BE LOANED TO THE WILLIAMS COMPANY, AN IOWA GENERAL PARTNERSHIP, FOR THE PURPOSE OF DEFRAYING ALL OR A PORTION OF THE COST OF ACQUIRING, CONSTRUCTING AND EQUIPPING A COMMERCIAL ENTERPRISE CONSISTING OF A RETAIL AND COMMERCIAL OFFICE BUILDING; THE EXECUTION AND DELIVERY OF A BOND PURCHASE AGREEMENT AND ASSIGNMENT TO SECURE SAID BONDS; THE EXECUTION AND DELIVERY OF A LOAN AGREEMENT BETWEEN THE CITY AND THE WILLIAMS COMPANY; THE ASSIGNMENT BY THE CITY TO THE ORIGINAL PURCHASER OF THE RIGHTS AND INTEREST OF THE CITY IN AND TO SAID LOAN AGREEMENT; THE SALE OF SAID BONDS; AND RELATED MATTERS. WHEREAS, the City of Iowa City, Iowa, a municipal corporation duly organized and existing under and by virtue of the Constitution and laws of the State of Iowa (the "City") proposes to issue its Industrial Development Revenue Bonds (The Williams Company Project) Series 1983, in the aggregate principal amount of $500,000 (the "Bonds") with the proceeds from the sale of the Bonds to be loaned by the City to The Williams Company, an Iowa general partnership (the "Company"), for the purpose of defraying all or a portion of the cost of acquiring, constructing and equipping a commercial enterprise consisting of a retail and commercial office building (the "Project"), with the financing of the Project to be undertaken in accordance with the provisions of Chapter 419 of the Code of Iowa (the "Act"); and WHEREAS, the City Council of the City has determined the Project is located within the area of and is consistent with and authorized by the Neighborhood Development Plan (the "Urban Renewal Plan") and there is a public need in the City and the surrounding environs for implementation of said Urban Renewal Plan, which will promote urban renewal, rehabilitation and redevelopment of the City, will eliminate blighted areas within the City and will promote employment opportunities for residents of the City and the surrounding area; and WHEREAS, the Bonds are to be issued pursuant to provisions of this Resolution and a Bond Purchase Agreement and Assignment (the "Bond purchase Agreement") dated as of May 1, 1983, between the City and First National Bank, Iowa City, Iowa, as the Original Purchaser thereunder (the "Original Purchaser") and; AHLERS. GOONEY. DORWEILER. HAYNIE A SMITH. LAWYERS, OES MOINES. IOWA i MICROFIU4ED B1' (' "JORM MICR6LA13- � CEDAR R111I05 - DES >10INES � I FAr J WHEREAS, the proceeds from the sale of the Bonds are to be loaned by the City to the Company pursuant to provisions of a Loan Agreement (the "Loan Agreement") dated as of May 1, 1983, between the City and the Company; and WHEREAS, the rights and interest of the City in and to the Loan Agreement will be assigned by the City to the Original Purchaser pursuant to the Bond Purchase Agreement; and WHEREAS, pursuant to published notice of intention this City Council has conducted a public hearing, as required by Section 419.9 of the Act, and this City Council has deemed it to be in the best interests of the City that the Bonds be issued as proposed; and WHEREAS, pursuant to the Bond Purchase Agreement the City has arranged for the sale of the Bonds to the Original Purchaser of the Bonds; and WHEREAS, there has been presented to this meeting the j following documents, which the City proposes to enter into: 1. The form of Loan Agreement, between the City and Company; i 2. The form of Bond Purchase Agreement; 3. The form of an Inducement and Indemnity Letter to be dated May 10, 1983 (the "Inducement Letter"), from the Company to the City and the Original Purchaser; and 4. The form of the Bonds, as set forth in the Bond Purchase Agreement. WHEREAS, it appears that each of the instruments above referred to, which are now before each of the Council Members of the City Council, is in appropriate form and is an appro- priate instrument for the purposes intended; NOW, THEREFORE, Be It Resolved by the City Council of the City of Iowa City, Iowa, as follows: Section 1. That the City defray all or a portion of the cost of acquiring, constructing and equipping a commercial enterprise consisting of a retail and commercial office building (the "Project") by issuing the Bonds and loaning the proceeds of the sale of the Bonds to Company, which Project is consistent with and located within the area of the City's Neighborhood Development Plan adopted by the City pursuant to Chapter 403 of the Code of Iowa; and -4- AHLERS, COONEY. DORWEILER. HAYNIE & SMITH. LAWYERS. DES MOINES. IOWA I i MICROFILMED BY 1_. -DORM- "MICR:CAB- 1 CEDAR RAPIDS DES MOINES 99s �j1 seczion z. That in order tc Project, the issuance of the Bor amount of $500,000, maturing on bearing rates of interest as set Agreement, in substantially the the Bond Purchase Agreement now appropriate insertion and revisi visions of the Bond Purchase Agr is in all respects authorized, a form and content of the Bonds se Agreement now before this meetin all respects authorized, approve and the City Clerk be and they h and directed to execute, whether defray the cost of the ds in the aggregate principal such dates, in such amounts and forth in the Bond Purchase form and content set forth in before this meeting, subject to on in order to comply with pro - Bement, be and the same hereby proved and confirmed, and the t forth in the Bond Purchase 3 be and the same hereby are in J and confirmed, and the Mayor areby are authorized, empowered by manual or facsimile siona- LULaa, ."press Ene orriciai seal of the City (or cause to have printed a facsimile thereof) thereon and deliver for and on behalf of the City the Bonds to the Original Purchaser, and the provisions of the Bond Purchase Agreement with respect to the Bonds (including, without limitation, the maturity dates, rates of interest and redemption provisions) be and the same hereby are authorized, approved and confirmed and are incorporated herein by reference. Section 3. That the City loan to Company the proceeds from the sale of the Bonds pursuant to the Loan Agreement, which provides for repayment by Company of such loan in an amount equal to principal of, premium, if any, and interest on the Bonds when and as due, and the form and content of the Loan Agreement, the provisions of which are incorporated herein by reference, be and the same hereby are in all respects author- ized, approved and confirmed and the Mayor and the City Clerk be and they hereby are authorized, empowered and directed to execute, attest, seal and deliver the Loan Agreement prior to or simultaneously with the issuance of the Bonds for and on behalf of the City, including necessary counterparts in substantially the form and content now before this meeting but with such changes, modifications, additions or deletions therein as shall to them seem necessary, desirable or appro- priate, their execution thereof to constitute conclusive evi- dence of their approval of any and all changes, modifications, additions or deletions therein from the form and content of the Loan Agreement now before this meeting, and that from and after the execution and delivery of the Loan Agreement, the Mayor and the City Clerk are hereby authorized, empowered and directed to do all such acts and things and to execute all such documents as may be necessary to carry out and comply with the provisions of the Loan Agreement as executed. AHLERS. GOONEY, DORWEILER. HAYNTEdSMITH. LAWYERS. DES MOINES. IOWA Ire I � i 141CROE1LMED BY I )- JORM MICR(6LAB- I CEDAR RAPIDS A DES MOINES I I � RM J Section 4. That First National Bank, Iowa City, Iowa, is hereby appointed agent and depository for the City (solely for purposes of the Bonds and related matters) under the Bond Purchase Agreement, and the form and content of the Bond Purchase Agreement, the provisions of which are incorporated herein .by reference, and the assignment of the City's rights and interest in and to the Loan Agreement (with certain exceptions as stated in the Bond Purchase Agreement), be and the same hereby are in all respects authorized, approved and confirmed, and the Mayor and the City Clerk be and they hereby are authorized, empowered and directed to execute, attest, seal and deliver the Bond Purchase Agreement for and on behalf of the City to the Original Purchaser for the security of the Bonds and the interest thereon, including necessary counterparts in substantially the form and content now before this meeting but with such changes, modifications, additions I and deletions therein as shall to them seem necessary, desirable or appropriate, their execution thereof to constitute conclusive evidence of their approval of any and all changes, modifications, additions or deletions therein from the form and content of the Bond Purchase Agreement now before this meeting, and that from and after the execution and delivery of the Bond Purchase Agreement, the Mayor and the City Clerk are hereby authorized, empowered, and directed to do all such acts and things and to execute all such documents as may be necessary to carry out and comply with the provisions of the Bond Purchase Agreement. Section 5. That the sale of the Bonds to the Original i Purchaser at the purchase price of 1008 of the par value thereof, subject to the terms and conditions set forth in the Bond Purchase Agreement, is hereby authorized, approved and j confirmed. I Section 6. That the form and content of the Inducement Letter be and the same hereby are authorized, approved and con— firmed and the Mayor be, and he hereby is, authorized, empowered and directed to accept the Inducement Letter for and on behalf of the City by execution thereof, including necessary counterparts in the form and content now before this meeting, and that from and after the execution and delivery of the Inducement Letter, the Mayor and the City Clerk are hereby authorized, empowered and directed to do all such acts and things and to execute all such documents as may be necessary to carry out and comply with the provisions of the Inducement Letter as executed. Section 7. That the Mayor and the City Clerk of the City be and they hereby are authorized to execute and deliver for and on behalf of the City any and all additional certificates, documents, opinions or other papers and perform all other acts (including without limitation the filing of any financing AHLERS. GOONEY. DORWEILER. HAYNIEA6 SMITH. LAWYERS. DES MOINES. IOWA Vs_ i 141CROf ILMED BY -JORM -MICROLAB'" _7 CEDAR RAPIDS • DES MOINES 1I ! I statements or any other documents to create and maintain a security interest on the properties and revenues pledged or assigned under the Bond Purchase Agreement and the Loan Agreement and the execution of all closing documents as may be required by Messrs. Ahlers, Cooney, Dorweiler, Haynie & Smith, as Bond. Counsel, and the acceptance of any documentation evi- dencing indemnification of the City by Company and Guarantors in connection with the transactions contemplated hereby) as they may deem necessary or appropriate in order to implement and carry out the intent and purposes of this Resolution. Section 8. That the Loan Agreement requires Company in each year to pay amounts as Loan Payments sufficient to pay the principal of, premium, if any, and interest on the Bonds when and as due, and the payment of such amounts by Company to the Original Purchaser pursuant to the Loan Agreement is hereby authorized, approved and confirmed. Section 9. That the Bonds are limited obligations of the City, payable solely out of the Loan Payments required to be paid by Company pursuant to and in accordance with provisions of the Loan Agreement and as provided in the Bond Purchase Agreement, and are secured pursuant to and in accordance with provisions of the Bond Purchase Agreement. The Bonds and interest thereon shall never constitute an indebtedness of the City, within the meaning of any state constitutional provision or statutory limitation, and shall not give rise to a pecuniary liability of the City or a charge against its general credit or taxing'powers. Section 10. That the provisions of this Resolution are hereby declared to be separable and if any section, phrase or provision shall for any reason be declared to be invalid, such declaration shall not affect the validity of the remainder of the sections, phrases or provisions. Section 11. All Resolutions and Orders or parts thereof in conflict herewith are, to the extent of such conflict, hereby repealed and this Resolution shall be in full force and effect immediately upon its adoption. Adopted and approved this 10th day of May, 1983. City of Iowa City, Iowa (Seal) � �1111•I,AI I lA+n Mary C I Neuhauser, Mayor Attest: Marian K. Karr, City Clerk AHLERS. GOONEY. DORWEILER. HAYf.IIE b SMITH. LAWYERS. DES MOINES. IOWA 1 i PIICROFILVIED BY -"DORM-MICR6LAB' CEDAR RAPIDS • DES MDIYES I FIM T r J CLERK'S CERTIFICATE I, Marian K. Karr, being first duly sworn do hereby depose and certify that I am the duly appointed, qualified, and acting City Clerk of the City of Iowa City, in the County of Johnson, State of Iowa; that as such I have in my possession, or have access to, the complete corporate records of said City and of its Council and officers; that I have carefully compared the transcript hereto attached with the aforesaid corporate records; that said transcript hereto attached is a true, correct and complete copy of all the corporate records showing the action taken by the City Council of said City at a meeting open to the public on May 10, 1983, for the purpose of considering a Resolution authorizing the issuance of $500,000 aggregate principal amount of Industrial Development Revenue Bonds (The Williams Company Project) Series 1983, of the City of Iowa City, Iowa, the execution and delivery of a Bond Purchase Agreement to secure said Bonds, the execution and delivery of a Loan Agreement between the City and The Williams Company, the Assignment by the City of the rights and interest of the City in and to said Loan Agreement, the sale of said Bonds and related matters; that said proceedings remain in full force and effect and have not been amended or rescinded in any j way; that said meeting and all action thereat was duly and i publicly held, with members of the public in attendance, in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council (a copy of the face sheet of said agenda being attached hereto) pursuant to the local rules of the Council and the provisions of Chapter 28A, Iowa Code, and upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by said law. Witness my hand and the Corporate Seal of said City hereto affixed this 10th day of May, 1983. (SEAL) Man a , � n K.�darr, City Clerk State of Iowa ) I SS.: County of Johnson ) Subscribed and sworn to before me this day, the date last above written. (� � c,� 7/Q/�L.�• tary Public in and for the (SEAL) State of Iowa AHLERS, COONEY. DORWEILER. HAYNIi69MITH. LAWYERS, DEB MOINES. IOWA tF9.5 I MICROFILMED BY l"--JORM--"MICR4D1_ CEDAR RARIDS • DES MOINES /� 0 (This Notice to be Posted) NOTICE AND CALL OF COUNCIL MEETING Governmental Body: The City Council of Iowa City, Iowa. Date of Meeting: May 10, 1983 Time of Meeting: 7:30 P.M. Place of Meeting: Council Chambers Civic Center 410 East Washington Street Iowa City, Iowa PUBLIC NOTICE IS HEREBY GIVEN that the above-mentioned governmental body will meet at the date, time and place above set out. The tentative agenda for said meeting is as follows: 1. Resolution Authorizing the Issuance of $500,000 in unt of Industrial Aggregate PDevelopmentrincipaloRevenuetBondst(The WilliamsyCompany Project) Series 1983, With the Proceeds from the Sale of the Bonds to be Loaned to The Williams Company, an Iowa general i partnership, for the Purpose of Defraying All or a Portion of the Cost of Acquiring, Constructing and Equipping a Commercial Enterprise Consisting of a Retail and Commercial Office Building; the Execution and Delivery of a Bond Purchase Agreement to Secure Said Bonds; the Execution and Delivery of a Loan Agreement Between the City and The Williams Company; the Assignment by the City to the original Purchaser of theRights and Interest of the City in and to Said Loan Agreement; the Sale of Said Bonds; and Related Matters. i 2. Such additional matters as are set forth on the addi- tional 25 page(s) attached hereto (attach copy of agenda,). This notice is given at the direction of the Mayor, pur- suant to Chapter 28A, Iowa Code, as amended, and the local rules of said governmental body. %1?�ei,y zJ 7Pyi �.1% Mar> n K. Karr, City Clerk of the City of Iowa City, Iowa AHLER9. COONEY- DORWEILE.R. HAY -i;17; SMITH. LAWYE119• Drs MOINES, IOWA 1 d 141CRof ILMED BY )" -.JORM 'MICR6L_A9'_ - I CEDAR RAPIDS • DES MOINES I J APR 2 819A3 Ahlers, Cooney, Dorweiler, Haynie & Smith LAWYERS 300 LIBERTY BUILDING, SIXTH AND GRAND DES MOINES, IOWA 50309 (515)243-7611 April 27, 1983 Ms. Rosemary Vitosh Director of Finance City of Iowa City Civic Center 410 E. Washington Iowa City, Iowa 52240 Paul F. Ahlers, of Counsel lames Evans Cooney Lance A. Coppock Philip I. Domeiler Eli I Willa Kenneth H. laynie David If Luginbiil II. Richard Smith Mark W. 0srerman Robert G. Allbee iW. RemsburR lames L. cKinne Kirambeck John F. If. Thomas f. Slanberry L. Rmu,ebourook Richard W. Iloffmann Ric h hard C. Sanli Randall H. Slefani Edgar If Rifle ElUaheth Grt'RK Kennedy Monis F. Knopl Patricia 1. Abrtin Terry L. Monson Wade R. Hauser III Re: $500,000 - City of Iowa City, Iowa Industrial Development Revenue Bonds (The Williams Company Project) Series 1983 Dear Ms. Vitosh: Upon being advised by the City of Iowa City that there will not be a City Council meeting on May 3, we enclose revised proceedings for the above -referenced Bond issue in which the date of the Council meeting has been changed from May 3 to May 10. We will plan on closing this issue as soon after the May 10 Council meeting as possible. If the enclosed proceedings are satisfactory, we would appreciate your providing me with three completed copies at the Bond closing so that we can include them in the bound Bond transcripts, If you have any questions concerning the enclosed proceedings, or any other matters relating to this proposed financing, please do not hesitate to contact us. Very truly yours, AHLERS, COONEY, DORWEILER, HAYNIE & SMITH By C Thomas E. Stanberry ;C. TES :er Enclosures cc: Mr. Robert W. Jansen SNg44rP Mr. William G. Nusser Mr. Charles A. Mullen s 111CRUILMED BY ; (� -JORM "MIC ROLAB'- CEDAR RAPIDS • DES MOINES I r� I I J Memorandum of Agreement and Fixing Date for Hearing IDR -4032 (Memo and NIH) Iowa City, Iowa May 10 1983 The City Council of Iowa City, Iowa, met in reg Ion ular sesson on the 10th day of May 7:30 o'cloc, m., at the k 1983, at • Civic Center in Iowa City, Iowa. The meeting was called to order and there were present Mary C. Neuhauser Mayor, in the chair, and the following named Council Members: Isaimer, (Dickson - 7:38 P.M.), Erdahl, Lynch, McDonald, Perret Absent: None Matters were discussed relative to the financing of a project pursuant to Chapter 419 of the Iowa Code. Whereupon, Council Member McDonald introduced a resolution entitled "A Resolution authorizing the execution of a Memorandum of Agreement with Mercy Hospital, Iowa City, Iowa, and fixing a date for hearing on Hospital Facility Revenue Refunding Bonds (Mercy Hospital Project)" and moved its adoption; seconded by Council Member Balmer due consideration of said resolution by the Council, the Ma or After put question on the motion and the roll being called, the following named Council Members voted: Ayes: Erdahl, Lynch McDonald, Neuhauser, Perret Balmer Dickson Nays: None Whereupon, the Mayor declared said resolution duly adopted and approval was signed thereto. Upon motion and vote, the meeting adjourned. Mayor Attest: Cil'y Clerk (Seal) -1- SELIN, HARRIS, HELMICK 6 HEARTNEY, LAWYERS, DES MOINES, IOWA �j / O fp 1' l 1,1ICROFILMED BY -"DORM-"MICROLAE3 CEDAR RAPIDS • DES 1101tIES f J RESOLUTION 83-138 A Resolution authorizing the execution of a Memorandum of Agreement with Mercy Hospital, Iowa City, Iowa, and fixing a date for hearing on Hospital Facility Revenue Refunding Bonds (Mercy Hospital Project) WHEREAS, the City of Iowa City, Iowa, in the County of Johnson, State of Iowa (the "Issuer") is an incorporated municipality authorized and empowered by the provisions of Chapter 419 of the Code of Iowa, 1983, as amended (the "Act") to issue revenue bonds and loan the proceeds to one or more contracting parties to be used to retire any existing indebtedness of a voluntary nonprofit hospital and to refund any Bonds issued under the provisions of the Act; and WHEREAS, the Issuer has been requested by Mercy Hospital, Iowa City, Iowa, an Iowa nonprofit corporation (the "Hospital"), to issue its revenue bonds pursuant to the Act for the purpose of retiring certain existing indebtedness of the Hospital consisting of a promissory note and obligations under a loan agreement (the "Existing Debt") securing the payment of the Issuer's $19,975,000 Hospital Facility Revenue Bonds, Series 1982 (Mercy Hospital Project) dated June 1, 1982 issued pursuant to the Act (the "Series 1982 Bonds") and thereby refunding the Series 1982 Bonds; and• WHEREAS, a Memorandum of Agreement in the form and with the contents set forth in Exhibit A attached hereto, has been presented to the Issuer under the terms of which the Issuer agrees, subject to the provisions of such Agreement, to pursue proceedings necessary under the Act to issue its revenue bonds for such purpose; and WHEREAS, it is proposed to retire the Existing Debt and refund the Series 1982 Bonds through the issuance of Hospital Facility Revenue Refunding Bonds (Mercy Hospital Project) of the Issuer, in an aggregate principal amount not to exceed $26,000,000 (the "Series 1983 Bonds") and to loan said amount to the Hospital under a Loan Agreement between the Issuer and the Hospital upon mutually acceptable terms, the obligation of which will be sufficient to pay the principal of and redemption premium, if any, and interest on the Series 1983 Bonds as and when the same shall be due and payable; and WHEREAS, it. is deemed necessary and advisable for the promotion of the general health and welfare of the inhabitants of the Issuer that the retiring of the Existing Debt of the Hospital and refunding of the Series 1982 Bonds be accomplished, as aforesaid, and that the Issuer take such action as may be required under the Act to authorize and issue the Series 1983 Bonds; and -2- BELIN, HARRIS, HELMICK & HEARTNEY, LAWYERS, DES MOINES, IOWA O /r 1 I' 141CROFIL14ED BY -JORM MICROLAB 1 J J I CEDAR RAPIDS • DES t401'1E5 � i L�; , WHEREAS, before the Series 1983 Bonds may be issued, it is necessary to conduct a public hearing on the proposal to issue the Series 1983 Bonds, all as required and provided for by Section 419.9 of the Act; NOW, THEREFORE, BE IT RESOLVED by the City Council of the Issuer, as follows: Section 1. The Memorandum of Agreement in the form and with the contents set forth in Exhibit A attached hereto be and the same is hereby approved and the Mayor is hereby authorized to execute said Memorandum of Agreement and the Clerk is hereby authorized to attest the same and to affix the seal of the Issuer thereto, said Memorandum Of Agreement which constitutes and is hereby made a part of this Resolution to be in substantially the form, text and containing the provisions set forth in Exhibit A attached hereto. Section 2. Officials of the Issuer are hereby authorized to take such further action as may be necessary to carry out the intent and purposes of the Memorandum of Agreement. Section 3. This Council shall meet at the Civir CenterCitv983 at in Iowa City, Iowa, on the 7th day of lune ' 7:30 o'clock, p .m., at which time and place a public hearing shall be held on the proposal to issue the Series 1983 Bonds to retire the Existing Debt and refund the Series 1982 Bonds, to pay the fees and expenses related to the issuance of the Series 1983 Bonds and the refunding of the Series 1982 Bonds and to establish the necessary reserve funds in connection therewith, all as referred to in the preamble hereof, at which hearing all local residents who appear shall be given an opportunity to express their views for or against the proposal to issue the Series 1983 Bonds. Section 4. The City Clerk is hereby directed to give notice of intention to issue the Series 1983 Bonds, setting forth the amount and purpose thereof, the time when and place where the hearing will be held, by publication at least once not less than fifteen (15) days prior to the date fixed for the hearing, in the Iowa City Press -Citizen , a newspaper published and having a general circulation within the Issuer. The notice shall be in substantially the following form: -3- SELIN. HARRIS. HELMICK & HEARTNEY. LAWYERS. DES MOINES. IOWA RICRUILRED BY JORM--MICR4JLAEi' CEDAR RAPIDS • DES 610MES I I J NOTICE OF INTENTION TO ISSUE Hospital Facility Revenue Refunding Bonds (Mercy Hospital Project) The City Council of the City of Iowa City, Iowa, (the "Issuer") will meet on the 7th day of June , 1983, at r;v;r rontcr_ rite Hall. , in Iowa City, Iowa, at 7:30 o'clock, -.m., for the purpose of conducting a public hearing on the proposal to issue Hospital Facility Revenue Refunding Bonds (Mercy Hospital Project) of the Issuer, in an aggregate principal amount not to exceed $26,000,000 (the "Series 1983 Bonds"), and to loan said amount to Mercy Hospital, Iowa City, Iowa, an Iowa nonprofit corporation (the "Hospital"), for the purpose of defraying the cost, to that amount, of retiring certain existing indebtedness of the Hospital (the "Existing Debt") consisting of a promissory note and obligations under a loan agreement securing the payment of the Issuer's $19,975,000 Hospital Facility Revenue Bonds, Series X982 (Mercy Hospital Project) (the "Series 1982 Bonds") and thereby refunding the Series 1982 Bonds. It is proposed to use the proceeds of the Series 1983 Bonds to retire the Existing Debt by refunding the Series 1982 Bonds, to pay the fees and expenses related to the issuance of the Series 1983 Bonds and the refunding of the Series 1982 Bonds and to establish the necessary reserve funds in connection therewith. The Series 1983 Bonds, if issued, will be limited obligations and will not constitute general obligations of the Issuer nor will they be payable in any manner by taxation, but the Series 1983 Bonds will be payable solely and only from amounts received by the Issuer under a Loan Agreement between the Issuer and the Hospital, the obligation of which will be sufficient to pay the principal of and interest and redemption premium, if any, on the Series 1983 Bonds as and when the same shall become due. At the time and place fixed for said public hearing all local residents who appear will be given an opportunity to express their views for or against the proposal to issue the Series 1983 Bonds, and at the hearing or any adjournment thereof, the Issuer shall adopt a resolution determining whether or not to proceed with the issuance of the Series 1983 Bonds. 1983. By order of the City Council, this 10th day of May City Clerk -4- BELIN, HARRIS, HELMICK & HEARTNEY, LAWYERS, DES MOIP 1r' i I41CROFILMED BY -, "DORM MICROLAB CEDAR RAPIDS • DES MOVIES r' Section 5. In order that the retiring of the Existing Debt and refunding of the Series 1982 Bonds will not be unduly delayed, the Hospital is hereby authorized to make such commitments, expenditures, and advances toward payment -of the costs associated therewith as it considers appropriate, subject to reimbursement from the proceeds of the Series 1983 Bonds when and if delivered, but otherwise without liability on the part of the Issuer. Section 6. That all resolutions and parts thereof in conflict herewith are hereby repealed to the extent of such conflict. Passed and approved this 10th day of May , 1983. Mayor Attest: city clerk (Seal) -5- BELIN, HARRIS, HELMICK 6 HEARTNEY. LAWYERS, DES MOINES, IOWA (I i i 141CROFILMED BY -JORM MICR6LAB' CEDAR RAPIDS • DES POMES I � 896 J EXHIBIT A MEMORANDUM OF AGREEMENT THIS MEMORANDUM OF AGREEMENT is between the City of Iowa City, Iowa (the "Issuer"), and Mercy Hospital, Iowa City, Iowa, an Iowa nonprofit corporation (the "Hospital"). 1. Preliminary Statement. Among the matters of mutual inducement which have resulted in the execution of this Agreement are the following: (a) The Issuer is authorized by Chapter 419 of the Code of Iowa, 1983, as amended (the "Act") to issue revenue bonds and loan the proceeds to one or more contracting parties to be used to retire any existing indebtedness of a voluntary nonprofit hospital and to refund any bonds issued under the provisions of the Act; and (b) The Hospital wishes to obtain satisfactory assurance from the Issuer that subject to the public hearing required by the Act, and upon reaching mutually acceptable terms regarding such bonds, the Issuer will issue its Hospital Facility Revenue Refunding Bonds, Series 1983 (Mercy Hospital Project) in an aggregate principal amount not to exceed $26,000,000 (the "Series 1983 Bonds") for the purpose of retiring certain existing indebtedness of the Hospital (the "Existing Debt") consisting of a promissory note and obligations under a loan agreement securing the payment of the Issuer's $19,975,000 Hospital Facility Revenue Bonds, Series 1982 (Mercy Hospital Project) (the "Series 1982 Bonds") and thereby refunding the Series 1982 Bonds; and (c) The Issuer considers that the retiring of the Existing Debt and the refunding of the Series 1982 Bonds will promote the general health and welfare of the Issuer and its citizens. 2. Undertakings on the Part of the Issuer. (a) The Issuer will begin the proceedings necessary to authorize the issuance of the Series 1983 Bonds in an aggregate principal amount not to exceed $26,000,000 for the purpose of retiring the Existing Debt and refunding the Series 1982 Bonds, paying the fees and expenses related to the issuance of the Series 1983 Bonds and the refunding of the Series 1982 Bonds and establishing necessary reserve funds in connection therewith. (b) Subject to due compliance with all requirements of law, including the provisions of and the public hearing required by the Act, and upon reaching mutually acceptable terms regarding the Series 1983 BELIN, HARRIS, HELMICK & HEARTNEY, LAWYERS, DES MOINES, IOWA I ' 141CREIrl DIED BY JORM MICROLAS 1 CEDAR RAPIDS • DES !4p 1,lCS W, / J Bonds, it will cooperate with the Hospital, in the issuance and sale of the Series 1983 Bonds, and the proceeds from the issuance of the Series 1983 Bonds shall be loaned to the Hospital upon terms sufficient to pay the principal of and interest and redemption premium, if any, on the Series 1983 Bonds, as and when the same shall become due. 3. Undertakings on the Part of the Hospital. (a) It will use all reasonable efforts to cooperate with the Issuer and comply with the Act and all other provisions of law relating to the retiring of the Existing Debt and refunding of the Series 1982 Bonds and the issuance and sale of the Series 1983 Bonds. (b) It will enter into a Loan Agreement with the Issuer under the terms of which the Hospital will obligate itself to pay to the Issuer sums sufficient to pay the principal of and interest and redemption premium, if any, on the Series 1983 Bonds as and when the same shall become due and payable. 4. General Provisions. (a) All commitments on the part of the Issuer and the Hospital herein are subject to the condition that on or before one year from the date hereof (or such other date as shall be mutually agreed to) the Issuer and the Hospital shall have agreed to mutually acceptable terms relating to the issuance and sale of the Series 1983 Bonds. (b) Whether or not the events set forth in subsection (a) of this Section 4 take place within the time specified herein or any extension thereof, the Hospital agrees that it will reimburse the Issuer for all reasonable and necessary costs which the Issuer may incur arising from the execution of this Memorandum of Agreement and the performance by the Issuer or the preparation to perform its obligations hereunder, or done at the request of the Hospital. (c) All commitments of the Issuer hereunder are further subject to the conditions that the Issuer shall in no event incur any liability for any act or omission hereunder, and that the Series 1983 Bonds shall not constitute an indebtedness of the Issuer within the meaning of any constitutional or statutory provision and shall not constitute nor give rise to a pecuniary liability of the Issuer or a charge against its general credit or taxing powers. (d) It is expressly understood by both parties to this Memorandum of Agreement that its execution by the Issuer is intended -7- aELIN. HARRIS, HELMICK 8 HEARTNEY, LAWYERS. DES MOINES, IOWA I i 1<ICROEILMED BY �'- —JORM MICROLAB CEDAR RAPIDS • DES !d0MIS i J as an expression of the Issuer's current intention to proceed with the issuance of the Series 1983 Bonds. It is further understood that the issuance of the Series 1983 Bonds is subject to further review by the City Council of the Issuer and is conditioned upon, among other things, full compliance with all provisions of the Industrial Revenue Bond Policy and Procedures for the City of Iowa City, Iowa. Dated this 10th day of May , 1983. Iowa City, Iowa ByMayor ✓l� �11�A d.1Wl.4 Attye�stz / Cle k (Seal) Mercy Hospital, Ioowaa City, Iowa �L By✓/ C/ o ��"� f go P i (Seal) 0 BELIN, HARRIS, HELMICK 8 HEARTNEY, LAWYERS, DES MOINES, IOWA 994 1 i 141CROFILIIED BY --JORM MICRdLAB'- CEDAR RAPIDS • DES MOINES I J State of Iowa County of Johnson SS: City of Iowa City I, the undersigned, do hereby certify that I am the duly appointed, qualified and acting City Clerk of the aforementioned City and that as such I have in my possession or have access to the complete official records of said City and of its Council and officers; and that I have carefully compared the transcript hereto attached with the aforesaid official records and that said transcript hereto attached is a true, correct and complete copy of all of the official records showing the action taken by the City Council of said City to authorize the execution of a Memorandum of Agreement by and between Mercy Hospital, Iowa City, Iowa, and said City and to set a date for a public hearing on the proposal to issue Hospital Facility Revenue Refunding Bonds (Mercy Hospital Project) in an aggregate principal amount not to j exceed $26,000,000. WITNESS my hand and the seal of said City hereto affixed this 10th day of May 1983. i Cit Clerk 1 (seal) i WE BELIN, HARRIS, HELMICK S HEARTNEY, LAWYERS, DES MOINES, IOWA M h i IdICROFILMED By I "JORM" MICROLAB CEDAR RAPIDS - DES M0MES I J !P MERCY HOSPITAL 500 MARKET STREET IOWA CITY, IOWA 52240 319337-0500 The recent decline in interest rates makes it possible for Mercy Hospital to reduce its annual debt service costs. The bonds sold in 1982 have an interest rate of about 13 3/8%. Recent bond market activity indicates that hospital bonds could be sold now for an interest rate of about 9 1/2%. The 1982 bonds can not be redeemed from the bondholders until 1992. However, it is possible for Mercy to prepay those bonds at this time. This can be done by setting aside a fund with the trustee for the bondholders. This fund, together with what it earns, is to be large enough to pay the interest and principal on the 1982 bonds and to redeem them from the bondholders in 1992. The amount needed in the fund to prepay the 1982 bonds in this manner is estimated to be $27,180,000. About $3,340,000 of this amount is available from reserve funds held by the trustee. The balance of $23,840,000 plus issuance and sale expenses of $820,000 could be provided from the sale of 1983 bonds in the amount of $24,660,000 at an interest rate of 9 1/2%. The 1983 bonds would be scheduled for payment over the remaining 29 -year period of the 30 -year period originally set for the .1982 bonds. The fund set aside with the trustee would be the only source for the future payment of the interest and principal of the 1982 bonds. .Mercy would make no further payments on those bonds. Mercy's future obligation would be to pay the interest and principal on the 1983 bonds. This would require about $184,000 less each year than Mercy now has to pay on the 1982 bonds. Mercy's improvement project and its total costs would be unchanged by prepaying the 1982 bonds and selling new bonds. Neither the prepayment nor the sale of the 1983 bonds would provide any additional money for Mercy. The benefit to Mercy, and to its patients, would be the reduction of debt service costs by approximately $184,000 a year for 29 years. May 4, 1983 RDG i nICRor ILnED BY 1 DORM MICROLAB" 1 CEDAR RAPIDS • DES MOINES � I ME PART 1 -- HEARING PROCEEDINGS May 10 , 1983 The City Council of Iowa City, Iowa, met in _regular session, in the Council Chambers, Civic Center, 410 E. Washington Street, Iowa City, Iowa, at 7:30 o'clock P ,M., on the above date. There were present Mayor Mary C. Neutfauser in the chair, and the following named Council Members: Balmer, (Dickson - 7:38 P.M.), Erdahl, Lynch, McDonald, Perret Absent: None The Mayor then called for objections to the adoption of the proposed Resolution of Necessity for the construction of the St. Anne's Drive Special Paving Project -1983 in 'the corporation, pursuant to notice of the time and place of hearing duly published and mailed, and pursuant to prior action of said Council; and announced to those present at said Council meeting that both written and oral objections would be received and considered by the Council at this time. Written and oral objections were then received or heard. Council member Balmer moved that the time for the receiving of objections be closed. Seconded by Council member Lynch On vote, the motion was adopted. After reviewing 'all the 'objections received, the Council found and determined that no remonstrance, pursuant to the provisions of Section 384,51 of the City Code of Iowa, was filed with the Council, pertaining to the proposed improvement as set out in said Resolution of Necessity as originally proposed, -1- AMLL•f. Co NCY, DONW OILR. HA,H,[ n SMITH. LAWYER,, D[! MotH". IOWA micur ILMED BY 11..EDORMI'.OCROLA13 401NES � I 997 Council Member McDonald introduced the following Resolution entitled "RESOLUTION WITH RESPECT TO THE ADOPTION OF THE RESOLUTION OF NECESSITY PROPOSED FOR THE ST. ANNE'S DRIVE SPECIAL PAVING PROJECT -1993" and moved that it be adopted. Council Member Perret seconded the motion to adopt. The roll was called and the vote was, AYES: Balmer, Dickson, Erdahl, Lynch, McDonald, Neuhauser, Perret NAYS: None whereupon, the Mayor declared the following Resolution j duly adopted: 83-139 RESOLUTION WITH RESPECT TO THE ADOPTION OF THE RESOLUTION OF NECESSITY PROPOSED FOR THE ST. ANNE'S DRIVE SPECIAL PAVING PROJECT -1983 WHEREAS, this Council has proposed a Resolution of Necessity for the St. Anne's Drive Special Paving Project -1983, has given notice of the public hearing thereon as required by law; and WHEREAS, the public hearing has been held, all persons offering objections have been heard and consideration given to all objections and is pending before this Council; and WHEREAS, this is the time and place set as provided for the taking of action on the proposed Resolution of Necessity; NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA AS FOLLOWS: That the proposed Resolution of Necessity described above is hereby: Adopted, without amendment, and all _ objections filed or made having been duly considered are overruled. -2- AwL(Ra. CMNEY. 00Rw UI[R. HA,w¢ a SwrtH. LAwv[RC On MGI-". low+ 1 i 141CROEILI4ED BY 1 I 1. -DORM-MICROLAE3 _7 CEDAR RAPIDS R DES 14018ES I i 897 T C J I. I I I Adopted as amended by the Schedule of Amendments attached hereto as Exhibit A, and made a part hereof by reference. All objections filed or made having been duly considered are overruled. Deferred for later consideration to a Council X meeting to be held on the 24th day of Mav , next, at 7:30 o'clock mat this meeting place, with juris- diction retained for further consideration and action at the adjourned meeting. Abandoned. Passed and approved this 10th day of May 1983. Mayor C �b ATTEST: -3- AHLERS. Cxa[Y, COPW[ILEP. HA,MIE +SMITH. LAWYERS. DCS MOINES. IOW• f^�-- 111CROf ILMEO BY �'. ._.JORM..-MICRbLAB... CEDAR RANDS E DES MOINES j I 897 0 J rl�7/ PH !xl►I cry H z (This Notice to be posted) a:/J P. 4, NOTICE AND CALL OF PUBLIC MEETING Governmental Body: The City Council of Iowa City, Iowa. Date of Meeting: ;!ay 10, 1983 Time of Meeting: 7:30 P.M. Place of Meeting: Council Chambers, Civic Center, 410 E. Washington Street, Iowa City, Iowa. PUBLIC NOTICE IS HEREBY GIVEN that the above mentioned governmental body will meet at the date, time and place above set out. The tentative agenda for said meeting is as follows: Resolution of necessity for the St. Anne's Drive Special Paving Project -1983. - Public hearing on proposed resolution of necessity. - Resolution with respect to adopting resolution of necessity. - Resolution directing preparation of detailed plans and specifications, form of contract and notice to bidders. - Resolution ordering bids, approving plans, specifications and form of contract and related matters. Such additional matters as are set forth on the addi- tional 25a p ge(s) attached hereto. (number) This notice is given at the direction of the Mayor pursuant to Chapter 28A, Code of Iowa, and the local rules of said governmental body. �.i Cit Clerk, Iowa City, Iowa ANLLRs. COONEY DORW,q LEN. HAYN ICA SM IT N. LAWY Eris, DEB Momcs. IOWA 8/7 MICROFILMED BY -`J ORM-MICR6LAB - 1 CEDAR RAPIDS • DCS MOINES I i ddshL- - I I I I I PH !xl►I cry H z (This Notice to be posted) a:/J P. 4, NOTICE AND CALL OF PUBLIC MEETING Governmental Body: The City Council of Iowa City, Iowa. Date of Meeting: ;!ay 10, 1983 Time of Meeting: 7:30 P.M. Place of Meeting: Council Chambers, Civic Center, 410 E. Washington Street, Iowa City, Iowa. PUBLIC NOTICE IS HEREBY GIVEN that the above mentioned governmental body will meet at the date, time and place above set out. The tentative agenda for said meeting is as follows: Resolution of necessity for the St. Anne's Drive Special Paving Project -1983. - Public hearing on proposed resolution of necessity. - Resolution with respect to adopting resolution of necessity. - Resolution directing preparation of detailed plans and specifications, form of contract and notice to bidders. - Resolution ordering bids, approving plans, specifications and form of contract and related matters. Such additional matters as are set forth on the addi- tional 25a p ge(s) attached hereto. (number) This notice is given at the direction of the Mayor pursuant to Chapter 28A, Code of Iowa, and the local rules of said governmental body. �.i Cit Clerk, Iowa City, Iowa ANLLRs. COONEY DORW,q LEN. HAYN ICA SM IT N. LAWY Eris, DEB Momcs. IOWA 8/7 MICROFILMED BY -`J ORM-MICR6LAB - 1 CEDAR RAPIDS • DCS MOINES I i ddshL- - I I I I I PART 1 -- HEARING PROCEEDINGS May 10 , 1983 The City Council of Iowa City, Iowa, met in regular session, in the Council Chambers, Civic Center, 410 E. Washington St., Iowa City, Iowa, at 7:30 o'clock P..M., on the above date. There were present Mayor Mary C. NeRauser j in the chair, and the following named Council Members: Balmer, (Dickson - 7:38 P.M.), Erdahl, Lynch, McDonald, Perret Absent: None The Mayor then called for objections to the adoption of the proposed Resolution of Necessity for the construction of the Kimball Road Special Sidewalk Assessment Project - 1983 in the corporation, pursuant to notice of the time and place of hearing duly published and mailed, and pursuant to prior action of said Council; and announced to those present at said Council meeting that both written and oral objections would be received and considered by the Council at this time. Written and oral objections were then received, or heard. Council memberLynch moved that the time for the receiving of objections be closed. Seconded by Council member McDonald On vote, the motion was adopted. After reviewing all the objections received, the Council found and determined that no remonstrance, pursuant to the provisions of Section 384.51 of the City Code of Iowa, was filed with the Council, pertaining to the proposed improvement as set out in said Resolution of Necessity as originally proposed. -1- AHLERS. COONEY. DORWEILER. HAYNIE 6 SMITH. LAWYERS. GES MOINES. IOW A i I4ICROFILIAED BY l ""JORM_MICROLA13 CEDAR RAPIDS • DES M0I?IES I � J ?99 i i J Council Member Lynch introduced the following' Resolution entitled "RESOLUTION WITH RESPECT TO THE ADOPTION OF THE RESOLUTION OF NECESSITY PROPOSED FOR THE KIMBALL ROAD SPECIAL SIDEWALK ASSESSMENT PROJECT - 1983" and moved that it be adopted. Council Member McDonald seconded the motion to adopt. The roll was called and the vote was, AYES: None i Lynch, McDonald, Neuhauser, Perret, Balmer, Dickson, Erdahl. ! NAYS: i f Whereupon, the Mayor declared the following Resolution sduly adopted: 83-140 i RESOLUTION WITH RESPECT TO THE ADOPTION OF THE RESOLUTION OF NECESSITY PROPOSED FOR THE KIMBALL ROAD SPECIAL SIDEWALK ASSESSMENT PROJECT - 1983. l WHEREAS, this Council has proposed a Resolution of i Necessity for the Kimball Road Special Sidewalk Assessment Project - 1983, has given notice of the public hearing thereon as required by law; and i WHEREAS, the public hearing has been held, all persons offering objections have been heard and consideration given to all objections and is pending before this Council; and j WHEREAS, this is the time and place set as provided for i the taking of action on the proposed Resolution of Necessity; NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA AS FOLLOWS: That the proposed Resolution of Necessity described above is hereby: Adopted, without amendment, and all objections filed or made having been duly considered are overruled. Adopted as amended by the Schedule of Amendments attached hereto as Exhibit A, and made a part hereof by reference. All objections filed or made having been duly considered are overruled. -2- AHLCRS. COONEY. DORWEILCR. HAY NIC & SNIT H. LANYERS. DES MOINES. IOWA MICRo(ILIIED BY -DORM -MIC ROLAB� 1 CEDAR RAPIDS • DES MOMES i I L J 4 Deferred for later consideration to a Council meeting to be held on the day of , next, at o'clock M., at t is meeting placee w th juris- diction retained for further consideration and action at the adjourned meeting. Abandoned. X Passed and approved this 70th day of May , 1983. ATTEST: i AHLERS. COONEY. OORWEILER. HAYNIE A SMITH. LAWYERS. DES MOINES. IOWA r- 1 1 i 141CROFILMED BY -"JORM _"MIC R6 A0 CEDAR RAPIDS DES M014ES I � J� /-1 Council MemberLVnch introduced the following Resolution entitled "RESOLUTION DIRECTING PREPARATION OF DETAILED PLANS AND SPECIFICATIONS, FORM OF CONTRACT AND NOTICE TO BIDDERS ON THE KIMBALL ROAD SPECIAL SIDEWALK ASSESSMENT PROJECT - 1983" and moved that it be adopted. Council Member McDonald seconded the motion to adopt. The roll was called and the vote was, AYES: None Lynch, McDonald, Neuhauser, Perret, Balmer, Dickson, Erdahl � NAYS: Whereupon, the Mayor declared the following Resolution duly adopted: RESOLUTION DIRECTING PREPARATION OF DETAILED PLANS AND SPECIFICATIONS, FORM OF CONTRACT AND NOTICE TO BIDDERS ON THE KIMBALL ROAD SPECIAL SIDEWALK ASSESSMENT PROJECT - 1983 BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA: That Frank Farmer, City Engineer, is hereby ordered and directed to prepare and file with the Clerk detailed plans and specifications for the construction of the Kimball Road Special Sidewalk Assessment Project - 1983. BE IT FURTHER RESOLVED that the Attorney is hereby ordered and directed to prepare and file with the Clerk a Notice to Bidders and form of contract for the construction of the Kimball Road Special Sidewalk Assessment Pr^^r - 19A3. PASSED AND APPROVED this 10th day of 1983. 114 Mayor I ATTEST: Clerk -5- AHLER6. GOONEY. DORWEILER. HAYN IEFSMIT M. LAWYER i MICROFIL14ED BY - - JORM--"MICROLAB'- CEDAR RAPIDS • DES MOINES PART 2 Council Member Lh introduced yn the following Resolution and moved its adoption. Council Member McDonald seconded the motion to adopt. The roll was called and the vote was, AYES: Lynch, McDonald, Neuhauser, Perret, NAYS: Balmer, Dickson, Erdahl Whereupon the Mayor declared the following Resolution duly adopted: RESOLUTION ORDERING BIDS, APPROVING PLANS, SPECIFICATIONS AND FORM OF CONTRACT AND NOTICE TO BIDDERS, FIXING AMOUNT OF BID SECURITY, AND ORDERING CLERK TO PUBLISH NOTICE AND i FIXING A DATE FOR RECEIVING SAME, AND FOR A PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATE OF COSTS BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA: That the Kimball Road Special Sidewalk Assessment Project 1983, is hereby ordered to be advertised for bids for construction. BE IT FURTHER RESOLVED that the detailed plans and speci- fications as prepared by Frank Farmer, City Engineer, for the project, for the construction of the Kimball Road Special Sidewalk Assessment Project - 1983, and the form of contract and Notice to Bidders, as approved by the Attorney, be and the same are hereby approved, subject to hearing thereon, and are hereby ordered placed on file in the office of the Clerk for public inspection. BE IT FURTHER RESOLVED, that the amount of the security to accompany each bid shall be in an amount which shall conform to the provisions of the notice to bidders hereby approved as a part of said specifications. BE IT FURTHER RESOLVED, that the Clerk be and is hereby directed to publish notice to bidders once in the , a legal newspaper, printed wholly in -8- AHLERS. GOONEY. DORWEILER. HAYNIE 6 SMITH. LAWYERS. DE9 MOINES. IOWA L...i 141CROF1 LI4ED BY ----, JOR M -""MIC R(�C AE3 CEDAR RAPIDS • DES 1,I01;lES J r r' i the English language, published at least once weekly and having general circulation in this City. Publication shall be not less than four clear days nor more than twenty days prior to , 1983, which latter date is hereby fixed as the date for receiving bids. Said bids are to be filed Prior to o'clock _•M., on said date. Bids shall be received and opened at a public meeting as Provided in the public notice and the results of said bids shall be considered at the meeting of this Council on 1983, at o'clock M. BE IT FURTHER RESOLVED, that the Clerk be and is hereby directed to publish notice of hearing once in said newspaper, \ said publication to be not less than four clear days nor more { than twentydays y prior to the date hereinafter fixed as the date for a public hearing on the plans, specifications, form ji of contract and estimate of costs for saidproject, said M, on hearing to be held at o'clock I 1983. { I j PASSED AND APPROVED this loth day of Mav 1983, 1 , _J!_LIAi�� l ��D�a IPII�An (ii Mayor i ATTEST: 7JleiIGA� 7i 7t'��LL) Clerk � 7 _9_ If AHLERS, COONEY. DORWEILER. HAYNIC A SMITH. LAWYERS, DES MOINES, IOWA ` X99 r � 141CROFILMED BY L 1—joRm -M1C RCA B._ J CEDAR RAPIDS DES MOVES r L- (This Notice to be posted) NOTICE AND CALL OF PUBLIC MEETING Governmental Body; The City Council of Iowa City, Iowa. Date' of Meeting: May 10, 1983 Time of Meeting: 7:30 P.M. Place of Meeting: Council Chambers, Civic Center, j 910 E. Washington St., Iowa City, Iowa. PUBLIC NOTICE IS HEREBY GIVEN that the above mentioned governmental body will meet at the date, time and place above set out. The tentative agenda for said meeting is as follows: I Resolution of necessity for the Kimball Road Special Sidewalk Assessment Project - 1983. - Public hearing on proposed resolution of necessity. - Resolution with respect to adopting resolution of necessity. - Resolution directing preparation of detailed plans and specifications, form of contract and notice to bidders. - Resolution ordering bids, approving plans, specifications and form of contract and related matters. Such additional matters as are set forth on the addi- tional 25 page(s) attached hereto. (number) This notice is given at the direction of the Mayor pursuant to Chapter 28A, Code of Iowa, and the local rules of said governmental body. Ci y clerk, Iowa City, Iowa / AHLEnS. COON' MNWEILEN. HAYNIE I. SMITH. LAWYrIIR. DES MOINES. IJWA 1 i 141CROFIL14ED BY 1 "'DORM 'MICR,6LA ES CEDAR RAPIDS DES'MOINES I WM J y RESOLUTION NO. 83-141 RESOLUTION ADOPTING THE IOWA CITY MUNICIPAL AIRPORT MASTER PLAN. WHEREAS, it is in the public interest of the Iowa City community to maintain and improve the Iowa City Municipal Airport as a safe and integral part of the National Airways System, and WHEREAS, on October 27, 1982, the Iowa City Municipal Airport Commission adopted the Iowa City Municipal Airport Master Plan which provides for a long-range program of improvement and development of the Iowa City Municipal Airport, and WHEREAS, the City Council of the City of Iowa City, Iowa, strongly supports the Iowa City Municipal Airport and said Master Plan, and WHEREAS, the City Council is committed to the ongoing program, as embodied by said Master Plan, for the continued improvement of the airport, and shall continue to work in close cooperation with the federal government in the furtherance of this goal. ' NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA: That the Iowa City Municipal Airport Master Plan is hereby formally approved and adopted. It was moved byLvnch and seconded by Dickson the Resolution be adopted, anupon roll call there were: AYES: NAYS: ABSENT: x Balmer x Dickson x Erdahl j x Lynch x McDonald x Neuhauser x Perret i Passed and approved this loth day of May 1983. ATTEST: �% �,�K Z X'.4 CI Y CLER MYR Recelvod & Approved By Tito L^yal DcOrlment $�383 I- r 141CROFILMED BY -JORM--MICROLA13 CEDAR RAPIDS • DES MOVIES !� i i i J i l RESOLUTION NO. 83-142 RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST THE RELEASE OF LIEN REGARDING A PROMISSORY NOTE EXECUTED BY MAUDE A. GLICK. WHEREAS, on March 16, 1981, Maude A. Glick executed a promissory note to , the City of Iowa City in the amount of $15,000 for value received by way of a Housing Rehabilitation Loan, and WHEREAS, said promissory note provided that the principal on said note would be forgiven in the event of incapacitating illness of the signatory of the note, and i WHEREAS, the City has received a doctor's verification that Mrs. Glick has i an incapacitating illness, and i WHEREAS, the existing principal on said note is $12,000. i NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA: 1 That the Mayor is authorized to sign and the City Clerk to attest the attached Release of Lien whereby the City does release the affected property from an obligation of Maude A. Glick to pay to the City the principal amount of $12,000. It was moved by Erdahl and seconded by Perret the jResolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: f x Balmer x Dickson x Erdahl x Lynch x McDonald x Neuhauser x Perret Passed and approved this 10th day of May 1983. MAYOR ATTEST: 7I� CITY CLERK Rscalvod & Approved By Ilia �Leggaal Dcnartment 9a3 MICROFILMED BY "JORM-MICROLA9' I CEDAR RAPIDS • DES MOINES RELEASE OF LIEN Date KNOW ALL MEN BY THESE PRESENTS: May 10, 1983 That the City of Iowa City, Iowa, does hereby release the following described property: The East Half of Lot Four (4) and the West eight and one—half (8j) feet of Lot Five (5) all in Block One (1), Rose Hill Addition to Iowa City,Iowa, as shown by the recorded plat thereof, subject to easements and restrictions of record. from an obligation of Maude A. Glick to the City of Iowa City, Iowa in the principal amount of $12,000.00 represented by a promissory note recorded in the Office of the Johnson County Recorder on March 20, 1981 in Book 592, Page 179. This obligation has been forgiven in full for reasons of f incapacitating illness. 3 CITY OF IOWA CITY, IOWA i By. Ij (Mayor) ' ATTEST: _ Recalved $, Approved By 1'he Legal D�epparinioni %%�Q u tnJtiI r� i^ "^ (City Clerk) STATE OF IOWA, SS: JOHNSON COUNTY, On this 10th day of May 1983, before me, the undersigned, a Notary Public in and for the State of Iowa, personally appeared Mary C. Neuhauser and Marian K. Karr , to me personally known, who being by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of said municipal corporation executing the within and foregoing instrument; that the sea]. affixed thereto is the seal of said corporation by authority of its City Council; and that the said Mary C. Ileuhauser and Marian K. Karr , as such officers acknowledged the execution of said instrument to be the voluntary act and deed of said municipal corporation by it and by,them voluntarily executed. �l� Ldzc% G�9 r i ry Public in and for the State of Iowa ?a3 i MICROFILMED BY �....�.._,.:. I'_ -JORMj L "MICR(LAB'_ CEDAR RAPIDS DES MOINES ( / f I I 0 INTERNAL &iEDICINE - IOWA CITY 2460 TOWNCREST DRIVE CH TIANE.5CHR('CK.MD IOWA CITY, IOWA 52240 GEL -GE S. ANDW Crt MD USC." C. BEASLEY ALU THCMAS R NICKNISH, MD. KARL LARSEN. MD. M C4AIG CHAMPION. MO. NYLE KAUFFMAN, M.D. JOHN T. KELLEY, MD. WINE -310) J38.7pt2 March 4,1983 Pam Barnes Housing Rehabilitation 410 E Washington Iowa City, IA 52240 Re: Maude A. Glick Dear Ms Barnes: Mrs. Glick is a 96 year old lady with long standing severe labile diabetes and arteriosclerotic heart disease with congestive heart failure. The patient's illnesses are incapacitating and it is necessary that she be confined and cared for in a nursing home. * S4cerely r Wnyrs, M.D. GSA:ne I < ��i •' r �r' SGC lf, Flousino Rehabilitation pre' -'ram City -)f Iowa City, low, 19 I �CLOSURE Si.47E1.1E1JT � Application Number: UI 31�� /202/4 Applicant Name and Address: Maude A. Glick 1029 Bloominoton St. Iowa City, Iowa, 52240 Lien for Property at: i The east half of Lot Four (4) and the west eight and one- half (8 1/2) feet of Lot Five (5) all in Block One (1) Rose Hill Addition to Iowa City, Iowa, as sham by the recorded plat thereof. Oue Dates and Payments: (1) If sale or transfer before amount which is $t—Rla—-i6 lg8z then full 5.000 00 becomes due and1 (2) If sale or transfer before Payable. htarch 16 1gR9 March 16 1083 but after j and payable. then POo vhlch is $ 1z 000.00 becomes due I (3) If sale or tranfer before 1983 a March 16 1984 but after Ma_ rsh _16 then 60„ which is $ and payable. 9,000.00 becomes due (4) If sale or transfer before March 16 1984 then 40„ whlchhis6$ 1985 d but after and pay _6,00_ becomes 'due (5) If sale or transfer before March 16 19P,6 but after ahndrpay1y1985 ,then 20„ which is S 3,OOp•pp becomes due (6) If sale or transfer after March 16 1987 is required and the lien is cancelled. , then no payment Creditor: City of Iowa City, utilizing Community Development Block Grant funds from the U.S. Department of Housing and Urban Development. NO INTEREST RATE TO BE CHARGED ON THIS NOTE. I acknowledge receipt of a copy of this statement. Date Witne— sem—" �J 9a3 I MICROFILMED BY I 1 -DORM MICRdLAI3 1 CEDAR RAPIDS • DES MOIRES I � I CDR -7660 FIVE YEAR PROMISSORY NOTE REHABILITATION LOAN DATE: March 16, 1981 PLACE: 1029 Bloomington SICASE NUMBER: 81/202/4 Iowa City, Iowa Fur value received, the undersigned jointly and severally promise(s) to pay to the order of the City of Iowa City acting by and through the Director, Department of Housing and Inspection Services the sum of 515,000.0.. . The full Principal on tnls Note is payanle on the transfer of the property prior to the first year anniversary of this Note. Transfer of the property prior uL the second year anniversary of this Note would require 80% of the Principal to be called due. The remaining 20% would be forgiven. Transfer of the property prior to the third year anniversary of this Note would require 60% of the Principal to be called due. The remaining 40% shall be forgiven. Transfer of this property prior to the fourth year anniversary of this Note would require 40% of the Principal to be called due. Transfer of the property prior to the fifth year anniversary of this Note would require 20% of the Principal to be called due. After the fifth anniversary date of this Note, 100% of the Principal will be forgiven. Should the property be damaged to such an extent that the amount of money stated in this promissory note exceed the value of the dwelling located upon the premises, the note shall be forgiven. Damages resulting from wanton or reckless conduct on the part of the borrower or with his/her consent shall not fall within the scope of this proposal. Also any transfer resulting from the death or incapacitating illness of one or more of the undersigned would mean 100% of the Principal will be forgiven. In the event the undersigned shall fail to pay the Principal, or a portion thereof, when due, the whole amount then unpaid shall become due and payable at the option of the holder without notice. The undersigned, in case of suit hereon, agrees to pay attorney's fees. All Endorsers agree to all of the provisions of this Note, and consent to the times of payment of all or any part hereof. In witness whereof, this Note has been duly executed by the undersigned, on the / day of 11: -tn i. 19,x•/ . STATE OF IOWA ) I ss JOHNSON COUNTY ) On this i 7�.. day of P Ici:tc A.D., 19t: . before me, the undersigned, a Notary Public to and for said County, in said State, personally appeared " c, I � • -` to me known to be the identical persons named in and who executed the within and foregoing instrument, and acknowledged that they executed the same as their voluntary act and deed. Received A Approve Notary Pub is in and for said County By The Logal Department, Ir' y 141CROFILI.IED BY JORM MICR61-AB CEDAR RAPIDS DES I•IOI4ES f 9a3 J City of Iowa City MEMORANDUM DATE: May 3, 1983 TO: City Council FROM: Robert W. Jansen, City Attorney RE: The City Clerk called to my attention the fact that the Council in a referral dated February 7, 1983, asked that the City Elections Code provisions dealing with municipal election campaign finance regulations be repealed and let the disclosure requirements in Chapter 56 of the Iowa Code suffice for public disclosure requirements. I have, accordingly, prepared an amendment to Chapter 10 of the City Code repealing Article II "Municipal Election Campaign Finance Regulations". This will eliminate duplicate filing in both the City Clerk and the County Auditor's office of all reports required to be made diclosing campaign finances. I would, however, call your attention to the fact that one of the provisions being repealed (Section 10-19) does place a limit of $50 in total contributions from an individual contributor. A similar provision does not exist in the State Code and the Council may wish to retain that limitation. If so, then the Council should let me know their wishes with regard to that provision. cc: City Clerk City Manager 11 i 1, i MICROF1 MED BY �� I1. JORM. CRO L"A B"" CEDAR RAPIDS • DES t401NES I J RESOLUTION 83-143 RESOLUTION AUTHORIZING EXECUTION OF LEASE WITH LENARD SPENLER. j WHEREAS, the City of Iowa City, Iowa, has negotiated a lease with Lenard Spenler, a copy of said lease being attached to this Resolution and by this reference made a part hereof, and WHEREAS, the City Council deems it in the public interest to enter into said lease for the rental of building and premises located at 2253 S. Riverside Drive for a price of $800 per month for fifteen (15) months from May 1, 1983, through July 31, 1984. Said rental property is to provide storage for equipment and pipe storage for the City Water Division prior to occupancy of the Transit Garage, 1306 S. Gilbert Street. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL: 1. That the Mayor and City Clerk are hereby authorized and directed to execute the lease with Lenard Spenler. 2. The the City Clerk shall furnish copies of said lease to any citizen requesting same. It was moved by Balmer and seconded by Dickson Resolution be adopted, and upon roll call there were: the AYES: NAYS: ABSENT: x Balmer x McDonald x Dickson x Neuhauser x Lynch x Erdahl x Perret Passed and approved this 10th day of May 1983. MAYOR ATTEST: 7, Recolvod 8 Approved CITY CLERK By The legal Deporhmnf s68� 9�7 �,. MICROFILMED BY -� -JORM- MICR6LA13 1 CEDAR RAPIDS DES I401NE5 - ---- i , ,�E ler LEASE—BUSINESS PROPERTY THIS LEASE AGREEMENT, executed in duplicate, made and entered into this day of My 1983, by and between - LENARD SPENLER (.hereinafter called the "Landlord") whose address for the purpose of this lease I (Stmel and Nber)um( , and --CITY OF TOWA 1711y (State) (Zip Cade) phone n: 338-4250 )hereinafter called the "Tenant") when address for the purpose of this lease Is Civic rantpr, Tnuta rity, Iowa (Street and Number) (City) 52240 WITNESSETH THAT: (Stale) (Zip Code) I. PREMISES AND TERM. The Landlord, in consideration of the rents heroin reserved and of the agreements and conditions here• in contained, on the part of the Tenant to be kept and performed, leases unto the Tenant and Tenant hereby rents and leases from Land• lord, according to the terms and provisions herein, the following described rent estafe, situated in County, Iowa, to wits 1. Building approximately fourty (40) feet by eighty (80) feet located at 2253 South Riverside Drive, Iowa City, Iowa, and designated as Building A as shown in "Exhibit A" which is attached and incorporated by reference herein. Further, the adjoining premises as specifically described in the attached Addendum which is incorporated by reference herein. With the Improvements thereon and all rights, easements and appurtenances thereto belonging, which, more particularly, includes the space and promises as may be shown on "Exhibit A", if and as may be attached hereto, for a form of 1 5 man the ytM commencing of mid• nlgkpt �of the day previous to the fiat day of the lease term, which shall be an the l ct day of May 19=.x, and ending of midslghf on the lest day of the lease farm, which shell be an fbe 31 St day of ,lllly 19 84 upon the condition that the Tenant pays rent therefor, and otherwise performs as in this lease provided. See Attached Addendum. 2. RENTAL Tenant agrees to pay to Landlord as rental for sold farm, as follows: $ 800.00 per month, le advance, the Ent reef payment becoming due upon Strike la) the eneeeflon of this lean; or ane (IMx*kl1yXXXXXXXXXV1%ARyXXX YYYYYY YY YYVYVVYX~ " and the some amount, per math. In advance, on the 1St day of each month thereafter, during the term of this lease. In addition to the above monthly rental Tenant shall also pay: All sums shell be paid at the address of Landlord, as above designated, or at such other place in Iowa, or elsewhere, as the Landlord may, from time to time, previously designate in writing. Delinquent payments shall draw interest at 9 % per annum from the duo data, until paid. 3. POSSESSION. Tenant shell be entitled to possession on the first day of the term of this lease, and shall yield possession to the Landlord at the time and date of the close of this lease form, escapt as heroin otherwise expressly provided. Shield Landlord be W able to give possession on sold date, Teaee£s only damages shall be a rebating of the pro rata metal. 4. USE OF PREMISES. Tenant covenants and a real during the term of this lease to use and to occupy the failed premises only for Dian yard and re functions For resfrictiom on such use, see paragraphs 6 (c), 6 (d) and 11 (b) below, S. QUIET ENJOYMENT. Landlord covenants that its estate in said premises is fee simple and that the Tenant on paying the rent herein rosowed and porforming all the agreomonis by the Tenant to be performed as provid in this lease, shell and may peaceably have, hold and enjoy the demised premises for the term of this lease free from molestation, evicti or disturbance by the Landlord or any other persons or legal anlRy whatsoever. (But see paragraph 14, below.) Landlord, shell have the right to mortgage all of Its right, title, Interest in said premises at any time without notice, subject to this lease. 6. CARE AND MAINTENANCE OF PREMISES. (a) Tenant takes told premises In their present condition except for such repain and alterations as may be erprmsly herein provided. Cgyllpt sq, M TN Ye YY ev 1,w1"4n. r. e.M)e All rbewl w,wL Me w, en M NI, Ira n" M I"Mw,a ev rte' `N Ju wI N,w,lrin, In w111I1, Inn T. IYw, e1,1. Par lir, Wtee. IfiCRoflLilED By LAB' JORM MICRO CEDAR RAPIDS a DESS tgD1YE5 30. Thi, Inlmi W: Mxmh, Me J (b) LANDLORD'S DUTY OF CARE AND MAINTENANCE. Landlord will keep the roof, structural part of the floor, walls and other stsve. tural ports of the building in good repair. (o) TENANT'S DUTY OF CARE AND MAINTENANCE. Tenant shall, offer taking possession of said premises and until the termination of this lease and the actual removal from the promises, of its own expense, caro for and maintain said premises in a reasonably safe and Service. able condition, except for structural parts of the building. Tenant will furnish its own interior and exterior decorating. Tenant will not permit or allow said promises to be damaged or depreciated in value by any act or negligence of the Tenant, its agents or employees. Without limiting the generality of the foregoing, Tenant will make necessary repairs fo the sewer, the plumbing, the wafer pipes and eleclrleal wiring, except as follows: and Tenant agrees to loop faucets closed so as to prevent waste of water and flooding of premises; to promptly take care of any leakage or stoppage in any of the wafer, gas or waste pipes. The Tenant agrees to mainfaln adequate heat to prevent freezing of pipes, N and only If the other forms of this lease fix responsibility for heating upon the Tenant. Tenant at its own expense may install floor cover. . Ing and will maintain such floor covering in good condition. Tenant will be responsible for the plate glass In the windows of the leased premises and for maintaining the parking area, driveways and sidewalks an and abetting the leased premises, If file leased promises Include the ground floor, and If Me after terms of this lease Include premises to described. Tenant &kali make no sfruetarai alterations or Improvements without the wrlffen approval of the Landlord first had and obfalned, of the plans and specifications therefor. (d) Tenant will make no unlawful use of said promises and agrees to comply with all valid regulations of the Board of Health, City Ordi- nances or applicable municipality, the laws of the State of Iowa and the Federal government, but this provision shell not be construed as creating any duty by Tenant to members of the general public. If Tenant, by the farms of this lease is leasing promises on the ground floor, it will not allow fresh of any kind to accumulate on said promises in the halls, if any, or the alley or yard in front, side or rear thereof, and it will remove same from the promises at its own expense. Tenant also agrees to remove snow and ice and other obstacles from the sidewalk on or abutting the premises, if premises include the ground floor, and if this lease may be fairly construed to Impose such liability on the Tenant. 7. (a) UTILITIES AND SERVICES. Tenant, during the term of this lease, shall pay, before delinquency, all charges for use of fele• i phone, water, sewer, gas, heat, (if heating is Tenant's responsibility), electricity, power, air conditioning (if air conditioning is the Tenant's responsibility), garbage disposal, trash disposal and not limited by the foregoing all other utilities and services of whatever kind and nature j which may be used in or upon the demised promises. 71 (b) AIR CONDITIONING equipment shall be furnished at the expense of Tenant and maintenance thereof at (Landlord or Tenant) the expense of Tenant (Landlord or Tenant) (c) JANITOR SERVICE shall be furnished at the expense of Tenant (Landlord or Tenant) (d) HEATING shall be furnished of the expense of Tenant (Landlord or Tenant) B. (a) SURRENDER OF PREMISES AT END OF TERM—REMOVAL OF FIXTURES. Tenant agrees that upon the termination of this lease, it will surrender, yield up and deliver the leased premises in good and clean condition, except the effects of ordinary weer and fear and depreciation arising from lapse of time, or damage without fault or liability of Tenant. [See also I I (a) and I I (a) below] (b) Tenant may, at the expiration of the term of this lease, or renewal or renewals thereof or at a reasonable time thereafter, if Tenant Is not in default hereunder, remove any fixtures or equipment which said Tenant has installed in the leased promises, providing said Tenant repairs any and all damages caused by removal. (c) HOLDING OVER. Continued possession, beyond the expiratory date of the term of this lease, by the Tenant, coupled with the receipt of the specified rental by the Landlord (and absent a written agreement by both parties for an extension of this lease, or for a new lease) shalt constitute a month to month extension of this lease. 9. ASSIGNMENT AND SUBLETTING. Any assignment of this lease or subletting of fhe premises or any part thereof, with. out the Landlord's written permission shall, of the option of the Landlord, make fke natal for fhe balance of fbe lease form doe cod payable at once. Such written permission shell not be unreasonably withheld. 10. (e) ALL REAL ESTATE TAXES, except as may be otherwise expressly provided In this paragraph 10, levied or assessed by law. ful authority (but reasonably preserving Lrights of appeal) age;psI said real property shall be timoly paid by the parties in the following proportions: by Landlord _I_k1.U_%; by Tenant (b) Increase in such taxes, except as in the next paragraph provided, above the amount paid during the base year of (base year if and as may be defined in this paragraph) shell be paid by Landlord, T nn %; by Tenant _n_ %. (c) Increase in such Was caused by Improvements of Tenant shall be paid by Landlord T nn %a; by Tenant ___A_-%. (d) PERSONAL PROPERTY TAXES. Tenant agrees to timely pay all taxes. assessments or other public charges levied or assessed by lawful authority (but reasonably preserving Tenants rights of appeal) against its personal property on the premises, during the term of Chit ease. (e) SPECIAL ASSESSMENTS. Spacial assessments shell be timoly paid by the parties in the following proportions: by the Landlord 1 Qn %; by the Tenant _n_ %. 11. INSURANCE. (a) Landlord and Tenant will each loop its respective property interests in the premises and its liability in regard thereto, and the personal property on the prnmisos, reasonably insured against hazards and casualties; that is, fire and those items usually cov. ered by extended coverage; and Tenant will procure nod deliver to the Landlord a certification from the respective insurance companies to that affect. Such insurance shell be made payable to the purlins hereto as their interests may appear, except that the Tenant's there of such insurance proceeds are hereby assigned and made payable to the Landlord to secure rent or other obligations than duo and owing Landlord by Tenant. [See also I I (n) below) (b) Tenant will not do or omit the doing of any act which would viliefa any insurance, nr Increase the insurance rates in force upon the reel estate improvement, on the promkes or upon any personal property of the Tenant upon which the Landlord by law or by the terms of This lease, has or shall have a lion. (c) Subrogation rights are not to be waived unless a special provision Is attached to this lease. (d) Tenant further agrees to comply with rocommondations of Iowa Insurance Service Bureau and to be liable for and to promptly pay, as if current rnnfal, any increase in insurance r.afo, on said premF.os and on the building of which said premise, are a part, due to increased flak, or her ads resulting from Tenant's we of stn premkox o'horwha then as heroin contemplated and agreed. (e) INSURANCE PROCEEDS. Lnndlnrd shall settle and adjust any claim against any insurance company undo, its said policies of insurance for the promises, and said insurance monies shall be paid to and hdd by the Landlord to be used in payment for cost of repairs or restoration of damaged building, if the •truction is only partial. ( Soo aeo I I (a), above) 90� L MICROFIL14ED BY I) —DORM MICROLAB CEDAR RAPIDS r DES t401YES I 21. RIGHTS CUMULATIVE. The various rights. powers, options, elections and remedies of either party. provided in this lease, shall be construed as cumulative and no one of them as exclusive of the others, or exclusivo of any rights, remodiec or priorities allowed either party by law, and shall in no way effect or impair the right of either party to pursue any other equitable or legal remody to which either party may be entitled as long as any default remains in any way unremedied, unsatisfied or undischarged. 22. NOTICES AND DEMANDS. Notices as provided for In this lease shall be given to the respective parties hereto at the respective addresses designnted on page one of this lease unless either party nolifios the other, in writing, of a differont address. With out prejudice to any other method of notifying a party in writing or making a demand or other communication, such message shall be considerod given under the terms of Ibis lease when sent, addressed asabove designated, postage prepaid. by registered or certified mail, return receipt requested, by the United Slate mail and so deposited in a United Slates mail box. 23. PROVISIONS TO RIND AND BENEFIT SUCCESSORS, ASSIGNS, ETC. Each and every covenant and agreement herein can• lained shall extend to and be binding upon the respective successors, hairs, administrators, executors and assigns of the parties hereto; except that if any part of this lease is hold in joint tenancy, the successor in interest shall be the surviving joint tenant. 24. CHANGES TO BE IN WRITING. None of the covenants, provisions. form, or conditions of !his lenso to be kept or performed by Landlord or Tenant shall be in any manner modified, waived or abandoned, except by a written instrument duly signed by the parties and delivered to the Landlord and Tenant. This lease contains the whole agreement of the parties. 25. RELEASE OF DOWER. Spouse of Landlord, appears as a party signatory to this lease solely for the purpose of releasing dower, or distributive share, unless said spouse is also a co-owner of an interest in the leased promises. 26. CONSTRUCTION. Words and phrases herein, including acknowledgment hereof, shell be construed as in the singular or plural number, and es masculine, faminino or reeler gander according to the context. 29. See attached Addendum, which is incorporated by reference herein IN WITNESS WHEREOF, the parties hereto have duly executed this lease in duplicate the day and year first above written. LANDLORD'S SPOUSE ATTEST: �S p) agraph 251 A CityClerk TRM X10181110 INDIVIDUAL NSE ARD SPEN ER LANDLORD CITY.OF IOWA CITY ��lit n• STATE OF SS. Vx`Ax1 r1 BY re,s COUNTY OF Author* ed Agent ENANT wams,ar On this day of 19_, before me, the undersigne , e Notary Public in and for said County and Ir ° rrw e. It Rete, personally appeared and to me personally known to 6e the identical persons named in and who executed the within and foregoing Instrument, and Acknowledged that they executed the same as A ;r voluntary act and deed. (SEAL) Notary Public in and for said County and Stele CORPORATION. rr ra. emel i, rxl.w resat• .rrwr r amatl Iern MI. I1 STATE OF - �SS. COUNTY OF On this day of A. D. 19_, before me, the undersigned a Notary Public in and for said County and Stale, personally appeared and to me personally known, who being by me duly sworn, did say that they are the and respectively, of said corporation executing the within and foregoing instrument, that Ino seal has boon procured by Ine said) corporation; that said instrument was signed (end sealed) on (Ihe seal affixed thereto is the seal of said) behalf of said corporation by authority of its Board of Directors: and ,sat the said and as such officers acknowledged Iho execution of said instrument to be the voluntary act and deed of said corporetien by it and by them voluntarily executed. (SEAL) ._.,___._.. Notary Public in and for said County and Siete FIDUCIARY STATE OF ISS. COUNTY OF 1 On this day of A. D. 19_. before me, the undersigned, a Notary Public in and for said County in said Stele, personally appeared _ as Executor of the Estate of , Deceased, to me known to be the identical person named in and who exaculad the foregoing instrument and acknowledged Ilial—he executed the some as the voluntary act and dead of himself and of such fiduciary. ISEALI ,,,,,______ _.__ ___.._._ Notary Public in and for said County and State PARTNER STATE OF �SS. COUNTY OF On this day of A. D. 19_, baforn me, the undersigned, n Notary Public in and for said County and Stale personally appeared end to me personally known, who, being by me duly sworn, did say that he is (they are) member($) of the Partnership executing the within and foregoing instrument and acknowledged that (he) lfheyl executed the same as the voluntary act and deed of said minerinerls) by (him) (them) and by sold partnership voluntarily executed. For acknowledgment as a corporate fiduciary see obverse side of Court Officer Dead (Official Form No. 101). _.._.__�..—..._. Notary Public in and for said County and State (4) i MICROFILMED BY f I" JORM MICR6LAE3' CEDAR RAPIDS • DES MOINES. Racalvod & Approved By The Legal /Deportment f -- 12. INDEMNITY AND LIABILITY INSURANCE. Except as to any 11091111 of the Landlord, arising out of roof and structural parts of the building. Tenant will protect, indemnify end save harmless Ills Landlord from and against any and all lass, costs, damage and expenses occasioned by, or arising out of, any accident or other occurrence causing or inflicting injury and/or damage to any person or property, happening or done, in, upon or about the loosed promises, or duo directly or indirectly to the tonancy, use or occupancy thereof, or any part thereof by the Tenant or any parson claiming through or under the Tenant. The Tenant further covenants and agrees that if will at its own expense procure and maintain casually and liability insurance in a responsible company or eompanias authorised to do business in the Stale of Iowa, in amounts not less than $100,000 for any one person injured, and $500,000 for any one accident, and with the limits of $25,000 arty damage, protecting the Landlord against such claim, damages, for prop - cash or expanses on account of injury to an or to any property belonging to any person or persons. by reason of such casualty, accidont or other happeningIry r bout or Penns, on or about the demised premises during the term thereof. Certificates or copios of said Policia:, naming the Landlord, and providing for fifteen (15) days' notice to the Landlord before eancollaCon shall be dolivered to the Landlord within twenty (20) days from the dela of the beginning of the term of this lease. As to insurance of the Landlord for roof and structural faults, sea paragraph Ilia) above. 13. FIRE AND CASUALTY. PARTIAL DESTRUCTION OF PREMISES. (a) In the want of a partial destruction or damage of the leased promises, which is a business interference, that is, which prevents the conducting of a normal business operation and which damage is reasonably repairable within sixty (60) days after its occurrence. this lease shall not terminate but the rent for the loosed premitos shall abate during the time of such business interference. In the event of partial destruction. Landlord shall repair such damages within 60 days of Its occurrence unless prevented from to doing by acts of God, the elements, the public enemy. strikes, riots, insurrection, government regulations, city ordinances, labor, material or transportation shortages, or other causes beyond Land• lord's reasonable control. (b) ZONING. Should the zoning ordinance of the city or municipality in which this property is located make it impossible for Landlord, using diligent and timely effort to obtain necessary permits and to repair and/or rebuild so that Tenant is not able to conduct its business an those pleat;es, then such partial destruction shall be treated as a total dostruc:,on as in the ned paragraph provided, (c) TOTAL DESTRUCTION OF BUSINESS USE. In the avant of a destruction or damage of the leased premises Including the park. Ing area (if a parking area is a part of the subject maffor of this lease) so that Tenant is not able to conduct its business on the premises or the hen current use for daysith i lease may be terminated hat the option lofsoither the Landlord sed and or Tenant. Such fermhneffons cannot ein such evenaired tthin shall be affected by written notice of one party to the other, within twenty (20) days offer such destruction. Tenant shall surrender possession within _ ton (10) days offer such notice issues, and each party shall be released from all future obligations hereunder, Tenant paying rental pro rate only to the date of such destruction. In the event of such termination of this lease. Landlord of its option, may rebuild or not, according to its can wishes and needs. 14. CONDEMNATION. (a) DISPOSITION OF AWARDS. Should Ibe whole or any part of the demised promises be condemned or fakan by a competent authority for any public or quasi -public use or purpose, each party shall be entitled to retain, as its own property, any award payable to it. Or in the event that a single entire award is made on account of the condemnation, each party will then be en• filled to lake such proportion of said award as may be {air andreasonable. (b) DATE OF LEASE TERMINATION. If the whole of the demised promises shall be so condemned ar talon. the Landlord shall not be liable to the Tenant except and as its rights are preserved as in paragraph 14(a) above. l 15. TERMINATION OF LEASE AND DEFAULTS OF TENANT. (a) TERMINATION UPON EXPIRATION OR UPON NOTICE OF I DEFAULTS. This lease shall terminate upon expiration of the domisod term; or if this lease expressly and in writing provkdos for any option or options, and if any such option is exercised by the Tenant then this lease will fulminate at the expiration of the option term or terms. Upon default in payment of rental herein or upon any other default be Tenant in accordance with the terms and provisions of this lease, this Icase may at the option of the Landlord be cancelled and forfeited, PROVIDED, HOWEVER, before any such cancellation and for. foifure except as provided in 15(b) below, Landlord shall give Tenant a written notice specifying the default, or defaults. and slating that j this lease will he cancelled and forfeited ten (10) days after the remedied within such race orad. Soo Y giving of such educe, unless such default, or he foregoing are 9 p j paragraph ce below.) ar an ph 21 bel optional procedure or as on alternative to the foregoing i � (end neither exclusive of the other) Landlord may proceed as in paragraph 21, below, provided. (b) BANKRUPTCY OR INSOLVENCY OF TENANT. In the oven} Tenant is adjudicated a bankrupt or in the event of a judicial sale or other transfer of Tenant's leasohold interest by reason by any bankruptcy or insolvency proceedings or by Other opernf;On of law, but not by death, and such bankruptcy, judicial sale or transfer has not boon vacated or set aside within ton (10) days from the giving of notice thereof by Landlord to Tenant. then and in any such events. Landlord may, of its option, immodiatoly terminate this lease. re•entor said promises, upon giving of ten (10) days' written notice by Landlord to Tenant, all to the extent permitted by applicable law. (e) In (o) and (6) above, waiver as to any default shall not constitute a waiver of any subsequent default or defaults. (d) Acceptance of keys, advertising and ro•ranfing by the Landlord upon the Tenant's default shall be construed only as an effort to mili. gale damages by the Landlord, and not as an agreement to terminale this lease. 16. RIGHT OF EITHER PARTY TO MAKE GOOD ANY DEFAULT OF THE OTHER. If default shall be made by either party in the performance of, or compliance with, cry of fho forms. covenants or conditions of this lease, and such default shall have continued for thirty (30) days after written notice thereof from one party to Ilia other, tiro person aggrieved. in addition to all other romedios now or hereafter provided by law, may, but need not, perform such form, covenant or condition, or make good such default and any amount advanced shall be repaid forthwith on demand, together with inloresl at the rale of 9 __/ per annum, from data of advance. 17. SIGNS, (a) Tenant shall have the right and privilcgo of attaching. offixin l g, pointing Or exhibiting signs the locate promises, provided only (1) that any and all signs shell comply with file ordinances of the city or municipelily in which the Property ly is located and the laws of the State of Iowa; (2) such signs shall not change the structure of the building; (3) such signs if and when taken down shall not demago the building; and 14) such signs shell 6e subject to the written approval of the Landlord, which approval shall not be unreasonably withhold. (b) Landlord during the last finely (90) days of this lease. or oxfonsion. shell havo Iho light to maintain in the windows or on the build. ing at on the promises either or both a "For Rent" or "For Sale" sign and Tonerl will permit, at such time, Protpeclive Itnonit or boyars to onto, and examine the promises. to. MECHANIC'S LIENS. Noilhor the Tenant net anyone claiming by, thsoua6, or under Iho Tenant, shall have the right to file or place any mechanic's lien or other lion of any kind or character whatsoever, upon said promises or upon any building or improvement there• on,or upon the leasehold interest of the Tenant therein. and notice is hereby given that no contractor, sub -contractor, or anyone also who may furnish any malarial, sorvico or labor for any building,'mprovemenls, alforauon, repairs or any parf thereof, shall at any time be or become entitled to any lien thereon, and for the further security of the Landlord, the Tenant covenants and agrees to give actual notice thereof it advance, to any and all contractors and sub-eonfraetors who may furnish or agree to furnish any such materiel, sorvico or labor. 19. LANDLORD'S LIEN AND SECURITY INTEREST. (a) Said Landlord shell havo, in addition 10 the lien given by law, a security interest as provided by the Uniform Commercial Code of Iowa, upon all personal properly and all subslitul;Ons Iherefor, kept and used on said premises by Tenant. Landlord may proceed of law or in q.;f, with any remedy Provided by law or by this lasso for Ilia recovery of rent, or for termination of this lease 6ocaule of Tenant's default in its performanco, j (b) SPOUSE. If spouse is not a Tenant, then the execution of this inslrumont by the spouse shall be for the solo purpow of rronling a ;erunly interest on personal properly and waiving rights of homestead, rights of didribuf;vo sl•are, and orempllons. 20. SUBSTITUTION OF EQUIPMENT, MERCHANDISE, ETC. (a) The Tenant shall have Ilia light, from time 10 time. during the form of ]his lease, or ranowal thereof, to sell or otherwise d'apolo of any personal property of the Tenant situated on the said domisod promises, when in the judgment of the Tenant it shall have become obsolete, outworn or unnocoodry in connocfion with the operation of the business on said premims; provided, however, that the Tenant shall. in such instance (unloss no substituted article or ifem is necessary) at its own mponso, substitute for such items of personal properly so sold or olhorwho disposed of. a Row or other item in tubt0lution thereof, in like or greater value and adapted to the affixed operation of the business upon the domisod prarrhas. (b) Nothing herein contained shall be con,fared as denying to Tonnnl the light to d;spo:o of invnntoued merrhandiso in file ordinary nurso of the Tenant's Iredo or business. W11101 11101 Olr M yw lav s 1 e •1r..w11,. Mo P.,1 II 1 1 1 Int 1 Y n ,oa • a `w Y 1 • a. , ' 9_oZ_ I,. k I41CROrILlIED BY ( j _ JORM MICROLAB 1 1 CEDAR RAPIDS s DES MOINES r L._ ADDENDUM 1. Upon written notice from the Tenant at least two (2) weeks prior to the termination of this lease, additional thirty (30) day extensions of this lease, at the same terms, shall be allowed up to 01-31-85. 27. Landlord grants to lessee as shown on the attached diagram on approximate 20 feet square piece of ground for purposes of storing gravel as shown on the northwest part of this real estate. Additionally that land lying to the north of building A and approximately 150 feet deep from the frontage on Riverside Drive is also leased as part of this lease to the lessee for purposes of storage and other related matters. Lessee agrees to keep a turning lane open through the entire area. Building B is specifically excluded as is other ground not covered in this lease and will remain in the possession of the landlord or his designated sublessees.